02/12/2003 - Operations Committee-�Ir
OPERATIONS COMMITTEE MEETING
FEBRUARY 12, 2003
8 A.M.
COMMUNITY CENTER
AGENDA
1. Operating Budget (operational plan)—fund balance estimates to cover
start up costs
2. Fees (based on resident and non-resident):
o Fitness Center membership fee
o Child Care fees (discuss potential revenue generating uses in
Child Care Facility)
o Senior Room rental fees
o Meeting Room rental fees
o Teen Center rental fees
o Gym fees
o Daily Admission fees
o Board Room rental fees
3. Priority Usage/Booking Policy
4. Items for the February 18 Council Meeting
5. Staffing Freeze and Positions—e.g. Building Custodian, Seasonal/Part
Time Community Center employees
6. Building Component Opening Schedule
7. Directional Signage
8. Construction Items, i.e. fireplace, women's locker room
9.Timeline for Future Meetings
Oyerations Committee Timeline
FOR DISCUSSION AT THE FEBRUARY 12 OPERATIONS COMMITTEE
MEETING:
• Operating budget—fund balance estimates to cover start up costs
• Fees (based on resident and non-resident):
o Fitness Center membership fee
o Child Care fees (discuss potential revenue generating uses in Child Care
Facility)
o Senior Room rental fees
o Meeting Room rental fees
o Teen Center rental fees
o Gym fees
o Daily Admission fees
o Board Room rental fees
• Priority Usage/Booking Policy
• Present a list of items for Council consideration at the February 18 Council meeting
• Staffing Freeze and Positions—e.g. Building Custodian, Seasonal/Part Time
Community Center employees
• Building Component Opening Schedule
• Directional Signage
• Construction Items, i.e. fireplace, women's locker room
• Timeline for future meetings
FOR APPROVAL AT THE FEBRUARY 18 CITY COUNCIL MEETING:
• Banquet Room Fee: The Operations Committee recommendation to raise the Banquet
Room Rental fee on Saturdays from $700 to $800, which would go into effect for
new booking in 2004. (CONSENT)
• Fitness Equipment: Authorize staff to remove the freeze on Community Center
expenditures (per the direction at the 12/23/02 City Council meeting) and direct staff
to proceed in purchasing fitness equipment. (CONSENT)
• Community Center Policies: Upon review by the Operations Committee at their
February 12 meeting, the Community Center policies will be scheduled for approval
on the 18th. (CONSENT)
• Women's Locker Room: Upon review by Councilmember Carlson and Parks and
Recreation Director Vraa on February 5, the recommended change order for the
Women's Locker Room modifications will be brought to the Council on the 18th
(CONSENT)
• Rental Coordinator: Authorize staff to remove the Community Center hiring freeze
(per the direction at the 12/23/02 City Council meeting) and authorize the hiring of
the Rental Coordinator position. (COMMUNITY CENTER UPDATE)
• The Committee's recommendations for the following building component opening
dates (discuss revisions on the 12th, including the opening date for the Child Care
facility): (CONSENT)
o April 14—ECVB Opening Date
o May 2- The Blast and Meeting Rooms open
o May 10—first wedding reception in Banquet Room
o May 11—Senior Center opens
o August 9—Fitness Center open
o August 11—Gym opens and is scheduled for programming
o September 5—Teen Center opens
o September 8—Fitness Classes begin
• Banquet Room Tables and Chairs: The committee directed staff to proceed in doing
research on pricing and if the State contract contains the lowest prices, staff is
directed to bring pricing, fabric, and design samples directly to the Council as a whole
for their consideration. (COMMUNITY CENTER UPDATE)
FOR DISCUSSION AT THE FEBRUARY 19 OPERATIONS COMMITTEE
MEETING
• Community Center Logo
• Community Center marketing plans/timeline (based on individual building
component opening dates)
• Review Artist's renderings
• Child Care revenue generating ides and Child Care fees
• Landscape Position
FOR DISCUSSION AT THE MARCH COUNCIL WORKSHOP
• 2003-2004 Community Center Operational Plan/Budget
FOR APPROVAL AT THE MARCH 18 CITY COUNCIL MEETING:
• Community Center Operational Plan/Budget
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The Operations Committee directed staff (Communications Director Garrison) to
prepare a standard response for Community Center staff in the event they are asked
why the City is opening the Community Center in phases, and why only some
components are open.
Per, committee direction, the Communications Department would suggest the following
standard response:
Frequently Asked Questions/Suggested Responses
Why isn't the Community Center opening all at once? Why is it opening in phases?
Is the project behind?
Actually, overall, the project has been running remarkably close to original projections
and the City Council has recommended opening aspects of the Community Center as they
are finished rather than wait until all portions of the building are complete. This means,
in general terms, the kid's play area (called the Blast) and the banquet/meeting room
facilities and senior center will open first (in May), followed by the fitness area, gym
spaces and teen center in August and September. With any construction project there can
always be (and might still be) a slight variance between estimated completion dates and
actual opening dates because of weather factors, supply of contractors and materials,
work order changes, final occupancy permits and the hiring of personnel. In addition,
City Council oversight has sought to ensure the appropriate policies and fees are in place
before start-up costs are incurred. There will be a public open house on the 4th of July,
and the grand opening public celebration for the Community Center is set for Saturday,
September 27.
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