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02/10/2011 - Energy and Environment Advisory CommissionAGENDA ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING THURSDAY, FEBRUARY 10, 2010 7:00 P.M. CITY COUNCIL CHAMBERS / EAGAN CITY HALL I. PLEDGE OF ALLEGIANCE AND ROLL CALL II. AGENDA ADOPTION III. APPROVAL OF MINUTES IV. VISITORS TO BE HEARD V. OLD BUSINESS A. Communications Update VI. PRESENTATIONS A. Presentation re: Eagan's Community Development Department B. Presentation on Complete Streets by Becky Rawlins, Eagan High School Mentor Student VI. NEW BUSINESS A. Follow Up Responses to Green5tep Cities Inquiries / Determine Next Steps VII. STAFF / COMMISSIONER REPORT A. Sustainable/Energy Efficiency Efforts in Eagan B. Dakota County Active Living Grant C. Sperry Wind Study Report D. 2011 EEAC Meeting Schedule E. 2011 EEAC Commission Terms VIII. ROUNDTABLE IX. ADJOURNMENT Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid AkL- 'r City of Eagan memo TO: FROM: DATE: THE ENERGY AND ENVIRONMENT ADVISORY COMMISSION (EEAC) DIANNE MILLER, ASSISTANT TO THE CITY ADMINISTRATOR FEBRUARY 1, 2011 SUBJECT: ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING / FEBRUARY 10, 2011 A meeting of the Energy and Environment Advisory Commission (EEAC) will take place on Thursdav, February 10 at 7 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Mary O'Brien at 651-675-5005 if you are unable to attend. I. PLEDGE OF ALLEGIANCE AND ROLL CALL II ADOPTION OF THE AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. III. APPROVAL OF MINUTES The minutes of the December 14, 2011 EEAC meeting are enclosed on pages through. These minutes, pending any modifications, are in order for adoption by the Commission. Enclosed on pages through :9—, but not needing formal consideration, are the meeting notes from the January 18, 2011 EEAC workshop. IV. VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take more than ten minutes or that require specific action can be scheduled for a future meeting agenda. V. OLD BUSINESS A. Communications Update—Per the request of the Commission, a standing agenda item has been added to announce and discuss communication initiatives within the City addressing issues pertinent to the EEAC. A reference to the City's participation in the GreenStep Cities program will be included in the next edition of Experience Eagan as part of the 2010 Annual Report. �1 VI. PRESENTATIONS A. Presentation re: Eagan's Community Development Department—Per the request of the Commission, Director of Community Development Jon Hohenstein has prepared a presentation for the Commission summarizing the operations of the Community Development department, as well as a summary of key projects and initiatives currently underway in the department, many of which pertain to the GreenStep Cities program. City Planner Mike Ridley, Chief Building Official Dale Schoeppner, and Community Development Office Supervisor Sarah Brandel will also have a role in the presentation to speak to their respective areas of expertise. B. Presentation on Complete Streets by Becky Rawlins, Eagan High School Mentor Student—At the request of the Commission during the January EEAC workshop, Eagan High School Mentor Student, Becky Rawlins, is prepared to give a brief Power Point presentation regarding Complete Streets, including examples of how other Minnesota cities have included Complete Street approaches in their transportation planning documents and comprehensive plans. As a supplement to the presentation, enclosed on pageQ is a handout that the City of Duluth uses to explain Complete Streets to the public. Also enclosed, on page is a list of additional resources on Complete Streets, which Ms. Rawlins used in preparing her presentation. VII. NEW BUSINESS A. Follow Up Responses to GreenStep Cities Inquiries / Determine Next Steps—Enclosed on pages throughc U is a memo responding to questions raised by the Commission at the January 18, 2011 EEAC Workshop pertaining to the GreenStep Cities. The Commission is encouraged to give thought to additional information needed from City staff or outside resources that may of assistance as the Commission formulated recommended next steps for the Council's consideration. It is anticipated that a joint meeting between the EEAC and Eagan City Council will occur sometime in the spring/summer of 2011, at which time the Commission could make recommendations on additional best practices the City may wish to consider to become a Step III GreenStep City. Philipp Muessig, the Coordinator of the GreenStep program, is currently reviewing the City of Eagan's reported progress on each of the best practices, and will be in contact with the City sometime in February to inform the City which best practices they deem the City has achieved. In keeping with the Commission's expressed desire to learn about the various operations, departments, and divisions within the City, the Commission may wish to consider having staff from Dakota Valley Recycling attend the April EEAC meeting. Additionally, Wayne Schwan, Superintendent of Utilities, has offered the Commission an opportunity to tour the Water Treatment Facility, which could be done in conjunction with a Commission meeting on a Tuesday evening (e.g. April 12), or an alternative date could be chosen as well. Likewise, the Commission is welcome to tour the new geothermal system at the Civic Arena. VIII. STAFF / COMMISSIONER REPORT A. Sustainable/Energy Efficiency Efforts in Eagan—Enclosed on page through is a summary of sustainable practices currently underway in the City of Eagan. The memo was shared with the Cit) Council to demonstrate the work that has been completed over the past two years in response to the Council's environmental sustainability and energy efficiency goal. 3 B. Dakota County Active Living Grant—The City of Eagan will be receiving a $22,000 grant from Dakota County Public Health through a program titled "Improving Environments for Active Living". This grant is made possible due to funding from the Statewide Health Improvement Program (SHIP). The grant will provide funding for bicycle racks at nine City park facilities, a series of 8 trail way -finding signs to be placed throughout the city, and an incentive program to encourage people to bicycle to the weekly Marketfest event and Cascade Bay Aquatic Center. The goal is to increase the number of residents bicycling or walking to city parks, events, and facilities while reducing vehicular traffic and congestion at community events. All projects and activities associated with this grant will be completed during the summer of 2011. C. Sperry Wind Study Report—Per the request of the Commission at the January 18 workshop, enclosed on pages CO is a report from the Sperry Wind Study, which includes data collected from November 2009 -March 2010. D. 2011 EEAC Meeting Schedule—Enclosed on page is the 2011 EEAC Meeting Schedule. E. 2011 EEAC Commission Terms—Enclosed on page4a is the EEAC roster, showing that the terms of Commissioners LeClair, Palmer, and Casper will expire in April 2011. All incumbents wishing to reapply for service on the Commission must submit an application and informed consent form, which are available at: http://www.citr,ofeap-an.com/live/Commissions.as;�?Commission=4648&menu=2021. The deadline to apply is March 31, 2011. IX. ROUNDTABLE The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests for future agenda items, or provide informative updates to the Commission pertaining to energy and environment initiatives. X. ADJOURNMENT /s/Dianne E. Miller Assistant to City Administrator MINUTES OF THE EAGAN ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING DECEMBER 14, 2010 A regular meeting of the Eagan Energy and Environment Advisory Commission was held on Tuesday, December 14, 2010 at 7:00 p.m. Those present were was James Casper, Bruce Goff, Jeff LeClair, Salman Mitha, Amir Nadav, Wade Olsen and Kari Palmer. Also present was Assistant to the City Administrator Miller. AGENDA LeClair made a motion to approve the agenda as presented. Palmer seconded the motion. All members voted in favor. APPROVAL OF MINUTES Palmer made a motion to approve the minutes of the October 12, 2010 regular meeting of the Energy and Environment Commission as presented. Casper seconded the motion. All members voted in favor. VISITORS TO BE HEARD There were no visitors to be heard. COMMUNICATIONS UPDATE Miller noted an article appeared in the September /October 2010 edition of the Experience Eagan newsletter focusing on the efforts of the EEAC and, it is anticipated, that articles will appear in future Experience Eagan newsletters or Eagan Business News regarding the Commission and City's efforts in the GreenStep Cities Program. It was also noted that an article appeared in the Star Tribune featuring the City of Eagan and the GreenStep Cities Program. Ce;�►�Y�1di �Zl 7�TI Chair Goff introduced the item giving background on the subcommittee that was formed to partner with students from a Sustainability Capstone Course through the University of Minnesota in support of the City of Eagan's participation in the Minnesota GreenStep Cities Program. Commissioner LeClair gave background on the GreenStep Cities Program and Best Practices and noted the City adopted a resolution on August 17, 2010 to participate in the GreenStep Cities Program. LeClair then presented the report to the Commission. He stated Eagan has completed 18 Best Practices and 4 actions are still required by the City to complete. N Energy and Environment Commission December 14, 2010 Page 2 of 3 The Commission discussed the report and the next steps for consideration based on the findings presented in the GreenStep Cities' report. Miller noted that the next action would be to input data from the spreadsheet on to the GreenStep Cities' website. She also noted GreenStep Cities' staff will then confirm Eagan's findings, or make suggestion on areas where the City needs to do additional work to reach a specific best practice. Miller noted that the City of Eagan will be recognized at the June 2011 League of Minnesota Cities Conference and she stated more information regarding the recognition will be forthcoming. PRESENTATION BY TOM COLBERT, PUBLIC WORKS DIRECTOR Goff introduced the item along with Public Works Director Tom Colbert who was invited to give an overview on the sustainability efforts currently underway in the Public Works Department. Director Colbert gave an overview of the Public Works Department noting its 3 divisions; Engineering, Street Maintenance and Utilities. His presentation also included statistics of the City relating to miles of streets, trails, lakes, ponds and gallons of pumped water. He discussed efforts relating to these areas which included infrastructure, water resource management, sanitary sewer (conveyance), inflow & infiltration, structural and operational maintenance of streets and trails. Questions generated from the Commission were related to rain gardens, signal lights, sidewalk installation, plowing of sidewalks/trails, roundabouts and the Robert Street Corridor. LEAD NON -ATTAINMENT FINDING AT GOPHER RESOURCE Miller introduced the item stating that in November, the U.S. Environmental Protection Agency declared a portion of Eagan as being among 16 areas in the nation having too much lead in the air. She stated since November, the Minnesota Pollution Control Agency (MPCA) and the Minnesota Department of Health have reassured the community that the MPCA and Gopher Resource are taking the appropriate steps to bring Gopher Resource in compliance with the new National Ambient Air Quality Standards. Commissioner Palmer, who works for the MPCA, provided a presentation and brief overview to the Commission on the issue of lead non -attainment findings near Gopher Resource. She noted that the lead concentration standard has been lowered which has now put Gopher Resource over the standard limit. COMMUNITY SURVEY RESULTS Miller introduced the item stating the results of the community survey administered by Decision Resources to approximately 400 residents had overwhelmingly positive results across the board. Miller noted to Commissioners the survey questions pertaining to recycling, energy and the environment. Energy and Environment Commission December 14, 2010 Page 3 of 3 DAKOTA VALLEY RECYCLING GREEN TEAM AND BUSINESS AUDIT GRANT PROPOSAL Miller introduced the item stating Dakota Valley Recycling has submitted a grant proposal to Dakota County seeking funds for a new two-step recycling education program for local businesses. She further stated Dakota Valley Recycling should be notified by the end of the year as to whether they were successful in obtaining the grant. Miller noted these programs will meet the best practice requirements of the GreenStep Cities Program. The Commission discussed the Shoe Recycling Program that took place in November and discussed ways they could encourage the community to participate next year. GEOTHERMAL TOUR AND CELEBRATION AT THE EAGAN CIVIC ARENA Miller stated the Geothermal Tour and Celebration event that was scheduled for Saturday, December 11, 2010, was cancelled because of snow. JANUARY 18, 2011 EEAC WORKSHOP Goff made a motion to hold an EEAC workshop on January 18, 2011 at 6:30 p.m. in Conference Room 2A & 2B; Olsen seconded the motion. All members voted in favor. ADJOURNMENT Upon motion by LeClair, seconded by Mitha, the meeting adjourned at 8:31 p.m. All members voted in favor. DATE IVA SECRETARY JANUARY 18, 2011 ENERGY AND ENVIRONMENT ADVISORY COMMISSION WORKSHOP NOTES Chair Goff made a motion, seconded by Mitha to adopt the agenda as presented. Aye: 6 Nay: 0 BRAINSTORM NEXT STEPS ON GREENSTEP CITIES It was the consensus of the Commission to recommend that Eagan achieve Step 3 status of the GreenStep Program. There was also consensus that the City and the Commission should work together to communicate the City's green efforts to the public, emphasizing the sustainable nature of the work and also the good stewardship of taxpayer dollars (good return on investment). Commission Goff emphasized the need for stretch goals. Best Practice 3 • Have the City work with HOA's with regard to Best Practice 3.5 (covenant guidelines) • Chair Goff noted HOA covenants often trump City policy/regulations • Commissioner Casper suggested a stretch goal of a sustainable building policy for Eagan where the City could require LEED standards without LEED certification • Commissioners suggested a building permit fee discount for residential solar PV systems • Commissioners suggested that the City further educate residents and contractors regarding residential geothermal and PV solar improvements • Complete Streets Chair Goff moved, Commissioner Palmer seconded a motion to have staff prepare a PowerPoint presentation for the February 8 EEAC meeting on Complete Street research to include one document that best sums up what Complete Streets is, as well as examples of what other cities have done following implementation of Complete Street policies. • It was noted that once the Commission reviews the research in February, a decision can be made whether to ask Public Works to prepare a brief one-page report or presentation to the Commission at either the April EEAC meeting or a March workshop as to what is realistic/doable/recommended with a Complete Street Program. • Commission Palmer asked for input from Public Works as to whether the City uses asphalt versus coal tar for street overlays – What are we using? What is the impact on Eagan's water quality/storm drainage system? • Best Practice 15.7 – Does DVR have any examples? • Best Practice 15.4 – Water sense—Get feedback from Mike Sipper—Do we meet the requirement? What do we have to do to meet the requirement? • Best Practice 15.8—Does DVR have green standards that apply to this Best Practice? • Best Practice 16—Low maintenance yard policy—Have Director Hohenstein address the policy in February including the role of the HOA's with regard to the policy. o Do covenants trump the City—Is there anything that the City can do about the HOA regulations? o Comments to the policy—Why only backyards? Code 10.21 – Is this up for discussion? Why does Dakota County include sunflowers as weeds? • Best Practice 20.1—Get a one page white paper from Wayne Schwanz on what we do as an alternative to the program suggested in the Best Practice for consideration as a petition to the GreenStep Program to demonstrate the City's effort. o Show the baseline data that we currently have o Has our Utility staff considered using B3 or Energy Star's Portfolio Manager? Economic and Communitv Develorment • What benchmarks do we currently have available? (BP 24) • Can we pursue a partnership with Eagan High School, Rasmussen College, or the School of Environmental Studies with regard to web design assistance to update the City's GreenStep efforts on the City's web site? • Work with IT and City Attorney to determine what limitations we have in partnering with an outside group for web assistance. • Use E -TV and billboards to announce the City's GreenStep progress • Check with the City of Edina on what they have communicated or reported to the public regarding their GreenStep efforts • Get Sperry Wind data for the Commission • Email outgoing Commissioners with the Commission application and deadlines • Inform Juli regarding Amir's assistance in the Active Living webinar in May and ask if she would like to participate with him 4 A � � .� � � CID a bm INWO ca a � a � � � � � � � � � k / 7 0 § P § -0 u o ° a 0 E � 0 E � f O «®D 2 Q E 0E20 £ g -0 CL C) O 0 "kk § m Q £ 0) E o 9/U @ § moo\ oe±® %30/ /�E 0 o E 2 O£oo o U O U E 2U0 22 ± / � R 02E 0 O £ E2/ c� �. off0 / § cn �EU U- 0 £°� 0 0 Ln 2 §� 2 �/\ ¢ \ ./ %2© C d E g o U U �kƒ � 4S e .> Q 2 �2.%§ \ E k 0-0k¢ 20C —3O\ 0 04 0 /0 Q CY ) / £ 92 2 77�e O Q 2 E o b Q o U = E 0 0 0 00 7V)= q ¢ moo£_ � E C) C)kk%_\ §� cu «22k7 0 \ & 0 E Cf /0 g •) ° \ ° o $ %O£DO )D k � k ƒ C C f k 8 $ � u 2 § f \ o § 0 0 £ 0 7 Q £ � / �5 > t / 0 e § @ 2 k 2 \ ƒ : E / � § o x_0 2 % J 0 2 % 2 E o U % E C; £ ®E' — E /: E\ ��0f 0 Q 2@ Q o 22§UC: (D ƒ/w3/en/ ca Minnesota Department of Transportation Legislative Report on Complete Streets January 2011 hi i p ://www.dot.state,mn.us/planninecompletestreets/le!-,islation.html#report Conclusions and Recommendations of the "Complete Streets Report: A Report Commissioned for the Minnesota Legislature Final Report December 2009 Prepared by Minnesota Department of Transportation." "Complete Streets does not mean "all modes on all roads"; rather, the goal of Complete Streets should be to 1) develop a balanced transportation system that integrates all modes via integrated modal planning inclusive of each mode of transportation (transit, freight, automobile, bicycle and pedestrian), and 2) inclusion of all transportation users of all types, ages and abilities. Bloomington's Comprehensive Plan Perhaps most on point is the strategy listed on Page 4.52 to: "Consider all users and modes, including pedestrians, cyclists, motorists and transit users, when planning and designing transportation systems and reviewing development proposals with the intent of creating a "Complete Streets" transportation system." Bloomington's Alternative Transportation Plan btil)://www.ci.bloomin+t.ton.mn.us/cit,,-hall/deet/commdev��/planningllongranglalttranplan/alttrans.htm Albert Lea's Complete Street ordinance All subdivisions shall be designed with complete streets. Complete streets means a system that provides for auto, truck, pedestrian and alternate vehicle travel including bicycles, scooters, wheelchairs, and similar transport devices. These system requirements will be determined based on the most appropriate facility. Shared user paths may be appropriate and on street dedicated bicycle lanes, may also be required. If there are sidewalks they shall be not less than five feet in width and setback off the curb not less than five feet. The system shall connect to adjoining subdivisions and to destinations such as parks, churches, schools, institutions, and other public facilities. Appropriate accessible facilities shall be placed at all intersections. (Code 1980, § 12.22; Ord No. 124, 4d, § 1, 9-14-09) Cross reference Streets and sidewalks, ch. 50 Duluth Complete Streets Report RESOLUTION PROVIDING FOR A COMPLETE STREETS POLICY AND REQUESTING CITY STAFF TO DEVELOP IMPLEMENTATION STRATEGIES TO INCREASE THE USABILITY OF ALL STREETS FOR ALL APPROPRIATE MODES OF TRAVEL FOR CITIZENS OF ALL INCOME LEVELS, ALL AGES AND ALL ABILITIES IN DULUTH. httli://www.duluthmn.gov/clerk/council/resordIO/10-0128R.Vdf t. City of Eap Me TO: THE ENERGY AND ENVIRONMENT ADVISORY COMMISSION (EEAC) FROM: DIANNE MILLER, ASSISTANT TO THE CITY ADMINISTRATOR DATE: FEBRUARY 1, 2011 SUBJECT: FOLLOW UP TO GREENSTEP CITIES INQUIRIES FROM 1/18/11 EEAC WORKSHOP The following is additional information that the Commission requested at the January 18, 2011 workshop pertaining to specific best practices of the GreenStep Cities program. The responses were provided with input from various City staff members. General (questions (not specific to best nracticesj Is the City of Eagan currently using coal tar for street overlays? According to Tim Plath, Eagan's Transportation and Operations Engineer, the City of Eagan does not use coal tar or coal tar based oil in either its overlays or sealcoating operations. Eagan is therefore compliant with the State law that went into effect on July 1, 2010 that prohibits the use of coal tar by any State agency (including cities). HOA covenants—Does the City have the authority to restrict HOA's covenants? According to the City Attorney, there is the constitutional principle of freedom of association and the right of contract. Thus the City cannot restrict HOA covenants. Could the City fix the current ambiguity in the code for residential geothermal and PV solar improvements? In follow up with Chair Goff and Commissioner Mitha, it was determined that the issue was not ambiguity in the Building Code or City Code relative to alternative energy and HVAC systems, but an unfamiliarity by a contractor with the agencies responsible for aspects of a geothermal system. The plumbing and mechanical codes reviewed, permitted and enforced by the City and well drilling of any kind is reviewed, permitted and enforced by the County. Our Chief Building Official clarified: • The City's Protective Inspections Division observes an air test and inspects the lines from the system into the buildings. The County permits and inspects the wells themselves. For the geothermal systems, a separate State chapter 4725 addresses them and the required clearances are: Vertical exchanger must be 35 feet from a water supply well. 4725.7050 Horizontal piping must be 10 feet from a water supply well. 4725.7050 is FOLLOW UP TO GREENSTEP CITIES INQUIRIES FROM 1/18/11 EEAC WORKSHOP February 1, 2011 Page 2 • Gas and electric must have 10 feet clearance. This can be reduced under certain conditions. 4725.2150 • No clearance required to the sewer lines! What communication efforts has the City of Edina taken with regard to their GreenStep Cities efforts? The City of Edina does not have anything posted on the City website pertaining to their GreenStep efforts, other than Council and Commission meeting agendas and minutes where the GreenStep program was discussed. An article did appear in the Edina Sun current neewwj per about their GreenStep efforts (includes an Eagan reference too),which can be found on page _ or at httl)://www.mnsun.com/articles/2011/01/30_./edina/news/ed27, reen.txt. City staff contacted staff in Edina's Administration department to learn of any other communication efforts, but at the time of packet preparation, the City had not heard back from their staff. As another example of media coverage, an article about the City of Farmington's GreenStep efforts is included on page or can be found online at httL,://www.farmin<�toninde endent.com/event/article/id/16478/Li out -,/News/. Best Practice 3—New Green Buildings: Construct new buildings to meet or qualify for a green building standard (OPTIONAL) Green Building Best Practice #3 Best Practice 3.1 As an effort to reach/require green building standards, could the City require LEED standards to be met without needing to achieve LEED certification? A City may not require a building construction standard more restrictive than the International/State Building Code by ordinance or policy. The Building Code permits, but does not require LEED building techniques. The City may provide educational information to make property owners aware of green building rating programs like LEED and Green Globes, but it can only enforce the code minimums and maximums. Best Practice 3.4—Could the City offer a building permit fee discount for residential solar PV systems? Permit pricing and discounts are policy issues for the City Council to consider. Typically, the City establishes fees based on those outlined in the Building Code and/or to recover the basic costs of processing applications, reviews and permits and performing inspections. If the Council finds a public purpose in setting a fee at something less than that, they are able to do so. Best Practice 3.5—Can the City work with HOAs with regard to Best Practice 3.5 (covenant guidelines)? Covenants are contracts that owners within the effected neighborhood enter into as a condition of buying the property. As noted above, third parties, including cities, may not interfere with the contracts by applying - standards more permissive than the covenants. In order for a covenant to be amended, a property owner would need to pursue a modification of the private document through the amendment process in the Association by- laws. The City may prepare information sheets or other educational materials to communicate best practices if an association wants to modify its covenants in that direction and the same information could be shared with the developers of new neighborhoods if they wished to position their development in that way. Since the City is is FOLLOW UP TO GREENSTEP CITIES INQUIRIES FROM 1/18/11 EEAC WORKSHOP February 1, 2011 Page 3 nearing build out of its residential areas, new developments will be primarily in -fill or redevelopment and there will be fewer of them than in the high growth era. Best Practice 15—Purchasine: Adopt an environmentally preferable `)urchasing policy (REQUIRED) Best Practice 15.4 –Does the City of Eagan meet the best practice requiring purchase of U.S. EPA WaterSense- certified products for all product categories covered by the WaterSense program? What does the City have to do to meet the requirement? According to Building Maintenance Engineer Mike Sipper, the City purchased numerous WaterSense-certified products as part of the upgrades that were completed with the Federal Energy Block grant monies. Mr. Sipper suggested that City would simply need to enact a policy to formalize the City's current purchasing practices. Mr. Sipper cautioned that any policy created should provide flexibility to allow for purchases without the Water -sense label in the infrequent event that a WaterSense labeled product would not meet the operational needs of the City. Best Practice 15.7 – Does DVR have any examples of polices to lower the environmental footprint of City meetings and/or events? Dakota Valley recycling is not aware of any policies per se to lower the environmental footprint of City events and meetings; however, DVR has used practices that meet such policy goals, including reusable coffee cups, "green" disposable paper products at large luncheon functions, etc. DVR staff welcomes the opportunity to speak to the Commission about additional components that could be included in such a policy, pending Council direction. Best Practice 15.8—Does DVR have sample standards or polices that speck the use of state and national green standards/guidelines for at least 3 of the following categories of purchasing. - a. Electronics, including printers, printer supplies - especially remanufactured cartridges - and printer operation. b. Wood products c. Organic food d. Cleaning products e. Paints, coatings and adhesives f. Carpets g. Furniture h. Paper products Anne Olson, Environmental Technician at Dakota Valley Recycling, noted that the City of Burnsville adopted a Recycled Product Purchasing Policy in 1993 (enclosed on pagQ I - ), which includes language that City should purchase products made with recyclable materials whenever possible, provided they do not cost more than 10% above non -recyclable material products. FOLLOW UP TO GREENSTEP CITIES INQUIRIES FROM 1/18/11 EEAC WORKSHOP February 1, 2011 Page 4 Best Practice 16—Urban Forests: Increase city tree and plant cover (REQUIRED) Best Practice 16.5c.—Low maintenance yard policy—Can Director Hohenstein address the policy in February including the role of the HOA 's with regard to the policy? Community Development Director Hohenstein will address the low maintenance yard policy in his presentation on February 10, including the role/impact of home owner associations (HOA) in such a policy. Best Practice 16.5c—Comments to the policy—Why only backyards? Community Development staff noted that the original intent of turf establishment and maintenance standards in the City Code was to establish an appropriate groundcover, for both esthetic and practical reasons, to prevent erosion and control noxious weeds. In the historic suburban context, most people were perceived to prefer lawns and the standard practice was to establish turf grass wherever the property had been disturbed and mow it to a length that would help prevent most weeds from getting big enough to seed and spread. Presumably, that also kept the neighbors happy. Typically, in the grading of subdivisions, the front and sideyards would be disturbed and would be subject to turf establishment. Some backyards may not be and could be maintained differently. Code 10.21 (Planting and maintenance of trees and grass on private property) — Is this up for discussion? According to staff from Community Development, the current City Code was based on the philosophy noted above. Staff has drafted a low maintenance yard standard for consideration by the Council, which will be noted in the presentation on the 10th. It is something that staff has discussed separately, but waited to present, knowing that EEAC would be interested in the philosophy and approach. The draft is more permissive than the current code, but it still requires plant material to be mowed or maintained at a maximum height within proximity to buildings (Fire Department expectation to reduce fire hazards) and adjacent to public streets (Engineering expectation for sight distances and vehicle/pedestrian safety). In neighborhoods where front and side yards are at the minimum setbacks, it is less likely that someone can meet those setbacks in the front or side yard, but there would be substantial latitude in backyards and in neighborhoods with larger lots, irregularly shaped lots and where building setbacks are greater. In order to permit a property owner to do low mow maintenance, however, the draft standards do require noxious weed control by some means — hand removal, less frequent mowing or herbicide applications. It would still be up to the property owner to decide whether they wanted to maintain their yard one way or the other, but it would permit the option. Why does Dakota County include sunflowers as weeds? The County has clarified to Community Development staff that the annual sunflower that is listed is different from the large head or cultivated sunflower. The former is harder to control and considered a weed, the latter is permitted to be planted and maintained. Best Practice 20—Efficient Water and Wastewater Facilities: Assess and improve drinking water and wastewater facilities (OPTIONAL) Best Practice 20.1—The Commission requested a white paper from Utilities Superintendent Wayne Schwan on the system that Eagan uses to track energy consumption and improve efficiency (the suggestion was made that l5, FOLLOW UP TO GREENSTEP CITIES INQUIRIES FROM 1/18/11 EEAC WORKSHOP February 1, 2011 Page 5 perhaps the GreenStep staff could be notified of Eagan's tracking system as an alternative to the specific systems encouraged through the GreenStep program). Enclosed on pages througlf *-'n is a memo from Superintendent of Utilities Schwanz pertaining to the energy monitoring system that is used for Eagan's Utilities program. Included with the memo are examples of monthly spreadsheets showing energy usage at the North Water Treatment Plant. The second column of the spreadsheet demonstrates the savings the City realizes each month thanks to rebates that have been negotiated over several years. The forth column shows what the City would pay if the rebates were not in place. Best Practice 24 --Benchmarks & Community Engagement: Adopt outcome measures for GreenStep and other city sustainability efforts, and engage community members in ongoing education, discussion, and campaigns (REQUIRED) Best Practice 24.1—Can the City pursue a partnership with Eagan High School, Rasmussen College, School of Environmental Studies, etc. with regard to web design assistance to update the City's GreenStep efforts on the City's web site? According to Communications Director Garrison, the City is always open to partnerships, provided they meet the Council's goals and objectives. The details of such partnerships would need to be worked out once the Commission and City Council have a better understanding on the next steps the City will take with regard to the GreenSteps program. Additionally, it is the City's policy and practice to brand all communication uniformly o the City's website and not have "micro sites" that are different from the overall branding and style of the City'. site. That said, there are certainly opportunities to use the City's website for additional outreach and communication about the City's GreenStep efforts. Best Practice 24.1—What limitations does the City have in partnering with an outside group for web assistance? According to Communications Director Garrison, for Internet security reasons, those who update the City's website have generally worked out of City facilities or had to be granted special VPN access from the outside to get through the Fire Wall. Therefore, a partnership where the partners come to the City to complete the majority of their work, and work directly with City staff, would be preferred over a partnership involving remote posting. City web design standards would need to be adhered to, but there are numerous possibilities for content and photos/visuals. Best Practice 24.1—Could the City use E -TV and electronic billboards to announce the City's GreenStep efforts and progress? Absolutely! Best Practice 24.2—What benchmarks/outcome measures do we currently have available (particularly as it relates to Community Development)? The Community Department prepares its own annual report and submits excerpts of it to Communications for the City-wide annual report. The standards that we compare to are typically Eagan's historic trends rather than external benchmarks, but they are instructive. A fair amount of benchmarking and trend analysis is done through the Comprehensive Guide Plan update process, but that is only done every ten years, so it is not as f1P FOLLOW UP TO GREENSTEP CITIES INQUIRIES FROM 1/18/11 EEAC WORKSHOP February 1, 2011 Page 6 frequent or variable as annual reports. We will be communicating the outcomes of the Opportunity Cities report as we do other study results. I hesitate to call those communications benchmarking by themselves, because they aren't repeated and updated to track trends beyond the snapshot identified in the studies. The Opportunity Cities process does provide suggestions and best practices found in other cities that may be implemented if the City determines it wished to pursue certain priorities. So in a way it is one-time, one-way benchmarking. The City also has performance measures across all departments as part of the annual budgeting process. Likewise, the City Council has biannual goals, with progress on those goals tracked and communicated throughout the year. The 2011-2012 City goals are anticipated to be formally considered by the February 15, 2011 City Council. Lastly, an annual report is communicated to the public in the Match/April edition of Experience Eagan each year. The 2010 annual report will reach homes beginning the week'of March 7, 2011 I hope the information included in this memo responds to all of the questions raised at the January 18 meeting. If you have any further questions in advance of the February 10 meeting, please feel free to contact me. /s/Dianne Miller Assistant to the City Administrator 17 Minnesota Local News - minnlocal.com > Edina > News > Edina City Hall could go solar Pagel of 3 SEARCH: Sort by — - Searoh Advanced Search HOME II NEWS II SPORTS II SCHOOLS II OPINION II COMMUNITY II OBITUARIES II POLICEIFIRE II LEGALS PETS I YARD ':I ENTERTAINMENT I OUTDOORS HEALTH DINING iI NEWS BY READERS FLOCALADS (JOBS CARS HOMES GALLERY 1 RODEO INFO ` TRAVELII FIND I sCA9Vtff% >1 Edina n News FEBRUARY 2011 Al .- iso mITT. ;-RT-517F [s'She BPdnt I 13E -mail I l '1CDmment(I comment(s)) I Rate 10RSS 1 2 3 4 ' 5 : ' M Share I Text Size E) 430 Your Hometown: demonstration cities. The GreenStep City program is based on 28 best :6. T e 9 to 11 12 City Hall could go solar AlbertvilleEdina management, economic and community development and land use. Apple Valley By Katie Mintz - Sun Newspapers Baytown Township Big Lake Published' Wednesday; January 26. 2011 9:44 PM CST Big Lake Township provided feedback to the Minnesota Pollution Control Agency's Prevention Blaine Edina City Hall could begin to feel the heat. Bloomington greenhouse gas emissions. Brooklyn Center The Edina Energy and Environment Commission wants to install solar Brooklyn Park panels on the building's roof as one of Edina's first steps toward becoming a Buffalo Burnsville Minnesota GreenStep City. The Edina City Council unanimously authorized Champlin preparation of a request for proposals for the renewable energy system Cologne Tuesday, Jan. 18. Columbia Heights residents about the importance of energy conservation," she said. It also voted to pursue the state's new voluntary challenge program meant to help cities achieve sustainability goals. Submit Calendar Event j "We were pleased to formally have the green light on it," said Energy and _— - Environment Commission Chair Diane Plunkett Latham. FEBRUARY 2011 Al Latham. "We chose that as one of our optional steps of course." iso mITT. ;-RT-517F [s'She said the council has long supported the idea. The commission first 1 2 3 4 ' 5 : ' began working on the GreenStep project in fall 2009 as one of five Commerce Fusion I ' demonstration cities. The GreenStep City program is based on 28 best :6. T e 9 to 11 12 practices in five areas: buildings and lighting, transportation, environmental -6 i4"15 16 i7 16 ,19 management, economic and community development and land use. 2D 21 22 23 24 '25 26: Several other cities around the state, from Eagan to Blackduck, have 27 28.. Edina, along with Bloomington, Falcon Heights, St. Louis Park and Victoria, I provided feedback to the Minnesota Pollution Control Agency's Prevention classes on Jewish I and Assistance Division on its list of suggested ways cities can reduce Roots of The I greenhouse gas emissions. Christian Faith costly or difficult to implement. .-.......... _...... _... -.--_- ........ .__...... I "For example, we found an air quality step was missing," said Plunkett CPHS Girls Hockey i Latham. "We chose that as one of our optional steps of course." Youth Day I Send a � leder to The edi3or ....... ..._........... ..... ..... ........... -._....... Edina must complete nine of GreenStep's required best practices, along Commerce Fusion I ' with seven measures of its choice, to qualify as a GreenStep City. Each r•t.�.,�e, nnn best practice can be implemented by completing one or more speck actions. Several other cities around the state, from Eagan to Blackduck, have already signed on. With its city council's approval, Edina will also now begin MinnesotaGasPficeIi work toward the goals. Today's Lotal Prices Plunkett Latham presented the Commission's recommended steps to the Low Price 3.04 council at the meeting. She said some could change if determined too costly or difficult to implement. High Price 3.25 "As you know, the budget is tight ... so it's not going to be easy necessarily to get this done, but we are very hopeful and we do feel it is a good expansion of the city's commitment to reducing energy consumption and teaching residents about the importance of energy conservation," she said. First on the list is to install a lightweight solar photovoltaic system on the roof at City Hall. The project would partially meet the requirements for the renewable energy best practice under the economic and community development category. "This building consumes a lot of energy," said Commission member Bill Sierks, a member of the Commission's working group on alternative energy. The solar panels, he said, would allow the city to make a small dent in its energy use with little cost to taxpayers. 10 http://www.mnsun.com/articles/2011 /01 /3 0/edina/news/ed27green.txt Find your news on Pf Kebook 1 �r ' FvAt oa yr 'news on '4►y'i twitter Signup for our e-mail newsletter �Submit a :sW sfory :s"�s� submit a :. p B pyo Itarl� 6101 Send a � leder to The edi3or Most Most Most Popular Emailed Commented Closed Eden Prairie School Board meeting scheduled tomorrow Armstrong record breaker stays calm and collected Atlantis 15 Theatre in Burnsville under new management, to re -open in February Plymouth Oaks apartment fire It's a bird! It's a planel It's a ... powered parachute? Money stolen from Champlin Elementary School 2/3/2011 Minnesota Local News - minnlocal.com > Edina > News > Edina City Hall could go solar Page 2 of 3 The estimated total price tag of the project is $135,000 to $175,000. The city has received preliminary approval for a state Department of Commerce renewable energy grant made possible with federal stimulus dollars. The grant would cover 40 percent of construction costs. Edina is also eligible for an Xcel Energy rebate of close to $45,000, meaning the city would pay about $35,000 to $60,000, depending on the total cost. The 25 -kilowatt system, based on current electricity rates, would save the city $2,250 a year on its electric bill - or up to $67,500 over its 30 -year lifespan. Council members said while the return on investment is low, they could see the value in moving ahead with the project as an educational tool for the community. The Commission would like to include an online tool for residents to track energy produced by the solar panels and a display in the City Hall lobby. "It's an active step toward energy independence," said Surya Iyer, a Commission member. The council must still approve a bid before construction. Plunkett Latham said that beyond solar panels, Edina has already completed some of the best practice substeps. The city's Braemar and Fred Richards golf courses are certified as Audubon Cooperative Sanctuaries, which count toward the green infrastructure best practice under environmental management. Edina also has implemented a watering ordinance and conservation rate structure, a substep for achieving efficiency at existing private buildings under the buildings and lighting category. Proposed changes include adoption of an environmentally preferable purchasing policy that requires EnergyStar certified equipment and paper with 30 percent recycled content. "We need a centralized purchasing department to do green purchasing and save money with bulk purchases," Plunkett Latham said. Other work includes increased recycling and organics collecting at the city, integrating the city's sidewalk and bicycle transportation plan into a complete green streets policy and partnering with five businesses to undergo personalized energy and waste audits. "We'll be bringing forward changes to city ordinances, proposals for more task forces and getting more people involved in implementation of each of these steps," Plunkett Latham said. Once Edina has completed the nine required and seven optional steps, it will be recognized as a GreenStep City for three years. Plunkett Latham said the Commission would work closely with other groups to meet that goal, including the Nine Mile Creek and Minnehaha Creek watershed districts on water quality issues, and the Edina Transportation Commission on mobility issues. "Much of this we aren't doing on our own in a vacuum," she said. "We'll be getting help from others." She said the Energy and Environment Commission is seeking help on its working groups: Recycling and Solid Waste, Education and Outreach, Air Quality, Water Quality, and Alternative Energy. Residents interested in participating in a working group can e-mail - edinamailQa ci.edina.mn.us. For more information on GreenStep Cities, visit g reen ste p. pea. state. m n. us. b SHARE i`ss,:L"'_ [:«. Prevuus.4Yl'1de.- r Next ALticic, »_ Pinewood Derby Edina Jerry's planning remodel, Walgreens Article Rating Current Rating: 0 of 0 Rate File: votesl Select Rating: Reader Comments The following are comments from the readers. In no way do they represent the view of mnsun.com. Mark Lokowich wrote on Jan 27, 2011 7:40 PM: " (" The solar panels, he said, would allow the city to make a small dent in its energy use with little cost to taxpayers.") 19 http://www.mnsun.com/articles/2011 /01 /30/edina/news/ed27green.txt 2/3/2011 Farmington is making progress on going green I The Farmington Independent ( Farmingto... Page 1 of 1 Home News Sports Lifestyle Education Announcements Opinion Obituaries Classifieds Public Notices F.A.Q.'s Published February 01 2011 Farmington is making progress on going green The city of Farmington's operations already meet several guidelines included in the Minnesota Department of Natural Resources' new GreenSteps program. These days, everyone seems to be talking about "going green." As the catch -phrase gradually evolves into a lifestyle, new programs are starting all the time, in hopes of helping people become more earth friendly. Now, the Minnesota Department of Natural Resources has started a new sustainability program called Minnesota GreenStep Cities. With that program comes a list of 28 best practices, and 163 action steps to help communities help the environment and conserve energy. But the city of Farmington is ahead of the curve. When city planner Lee Smick received the details of the GreenStep program, she discovered Farmington is already doing several of the proposed best practices. "Out of the 28 best practices, we've already got 11 of those completed," Smick said. "We've been doing a lot of it for a while already.' The recommended steps to a greener community include things like installing rain gardens, holding farmers markets and offering community gardens, or making sure city vehicles are being maintained and using fuel efficiently. Reusing public buildings and developing maps of trails and walking paths are just some of the suggested action steps. In most cases, the city is simply following its own policies - making sure there is ample filtering around stormwater ponds, for example. When the new Farmington City Hall was built, energy efficient equipment was installed, and ultimately, the older city hall building was recycled into the Rambling River Center. But with so many best practices and action plans in place, city officials know there is still more work to be done. It won't happen all at once, but gradually becoming more sustainable is on the city's to-do list. And soon, it will be on the official to-do list: the city's comprehensive plan. Smick brought the GreenSteps information to the Farmington Planning Commission Tuesday night so members could start to identify goals and objectives to implement more of the GreenSteps initiatives. Participation in the program is voluntary, but the Farmington City Council has expressed an interest in being part of the program. Once the planning commission sets up the parameters of future participation, city officials will look at adding a chapter on sustainability to the current comp plan. "Sustainability is a big issue right now," Smick said. "In a lot of cases, we're just doing these things because we know they're good to do. Like filtering the stormwater from the salt, that's a good thing to do. With 163 action steps to go through, it's going to take a little bit of time, we'll have something to work with. Farmington is becoming sustainable." Tags: news, farmington, outdoors http://www.fanningtonindependent.com/event/article/id/16478/group/News/ 2/2/2011 L�"kN Oq f nsv�l� POLICY NUMBER 5.235 RECYCLED PRODUCT PURCHASING I._ .. _ _PURPOSE The City should buy products made with recycled paper, plastic, rubber, or any other recyclable material whenever possible and economically feasible in order to assist in the necessary market development of recyclable materials. II.___ POLICY A. All printing should specify the use of recycled' paper with at least 10% post -consumer waste whenever possible. A standard of accepting a 5% increased cost shall be followed. B. Other items with recycled material content should be considered for purchase whenever possible. A standard of accepting a 10% increased cost for these items shall be followed. Authorization from the City Manager is required if the additional cost to buy with recycled material is greater than $1,000. III. PROCEDURE Normal purchasing procedures should be followed, with the above price differential considered. IV. RESPONSIBILITY AND AUTHORITY Administrative implementation of policy. Submitted by: Craig Ebeling Date: December 8, 1992 Reviewed by: Greg Konat Date: January 13, 1993 Submitted by: Craig L. Ebeling—Date: December 8, 1992 Reviewed by: Gregory Konat Date: January 13. 1993 .9j City of Eagan Me TO: Dianne Miller, Assistant to the City Administrator FROM: Wayne Schwan, Superintendent of Utilities DATE: February 2, 2011 SUBJECT: Utility Energy Use Tracking The Eagan Utility currently works closely with Dakota Electric to monitor energy use at the two water treatment plants to maximize rates, and maximize pumping sequences to reduce electrical demand. The North Water Treatment plant located at 3419 Coachman Point is on the Dakota Electric's Rate 70. Rate 70 is referred to as the time of day rate. The time of day pumping at the North Water Treatment facility goes off-line at 4:00 p.m. until 11:00 p.m. The intent of the rate is to keep high electrical users off the grid during the peak residential demand periods. The South Water Treatment plant located at 1395 Cliff Road is on Dakota Electric's Rate 54. Rate 54 is an interruptible rate. The South Water Treatment plant is equipment with a generator that is able to supply power to the treatment plant and Well #5. During high peak demand throughout the summer the Utility is notified by Dakota Electric that the power at the treatment will be interrupted. The generator will run until the power is restored by the electric company. Normally, in a typical summer, the South Water Treatment plant is interrupted 8 times by Dakota Electric. The Utility runs both water treatment plants during the day to keep the system operational and the reservoirs as full as possible. At 4:00 p.m. the North Water Treatment plant goes offline and the South Water Treatment plant continues to run and is able to put water into the high and intermediate zones to compensate for the loss of water from the North Water Treatment plant. „`� Utility Energy Use Tracking Page 2 This continues until 11:00 p.m. at which time the north plant will come back on-line and finish filling the system over the evening hours for peak demand that will occur the following morning. The north well field assists up to 13 wells. Two of the wells are natural gas, 6 of the wells are located in the Dakota Electric grid and 5 of the wells are located in the Xcel Energy grid. The south well field consists of 8 wells that are in the Dakota Electric grid. During the pumpage sequence during normal operation at the north well field, we will have the wells rotated on a monthly basis to even hours on the pumping equipment and to sequence them for the annual five year rotation well rehab. At 4:00 p.m. the six Dakota Electric wells are taken off -line until 11:00 p.m. for time of day pumping. The two natural gas wells compensate into the system for any necessary water at that time period and the south well field runs continuously 24-7 throughout the year to supply the south water treatment facility. The Utility has been monitoring all monthly electric bills, the amount of power used along with the rate and price that is being expended for all facilities within the Utility since 1978. The spreadsheet shows any rebates or discounts based on the either rate 54 or 70. The Utility is constantly monitoring its electric usage and pumping sequences to maximize its electrical shaving and saving possibilities. Our power consumption spreadsheets are on file from 1996 to present and represent historical view of consumption and also reflect the Utilities desire to be green even before it was common practice. Wayne Schwanz Superintendent of Utilities Attachments a?) 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O O O Lq LU co � 'a' d' O O c7 C:. 4 p oo co CD cO n o I-- O o N co M N co e7 Q' N r~', O J LL LO O O co Lq O G O COD "R O 01 O 14' CO M cn O) CV CO co co C O O cD. r r r r M '0 CS' M cv N J U O 11 t` n p LLJ co 0 0 0 0 0 0 0 0 0 0 0 0 V�m f– - � c�D r a O N N N U oQ a M a UD( co N m a a _ p o 0 0 6 0 0 0 0 0 a7 Lel u 'T N rn d "T"" City of Evanma TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR MILLER DATE: JANUARY 20, 2011 SUBJECT: CITY OF EAGAN SUSTAINABILITY INITIATIVES Per your request, below is a list of efforts and initiatives that the City has taken or is currently exploring to reduce energy use, increase sustainability, and reduce the City's carbon footprint. These efforts respond to the City Council's 2009-2010 environmental goal to: Exemplify a broad-based and comprehensive commitment to environmental sustainability and energy efficiency by adopting conservation and alternative energy strategies pursuing the use of local, non-polluting, renewable, and recycled resources, while encouraging residents and businesses to do likewise. The following is a summary of efforts being taken City-wide; Enerzy Reductions • The City was awarded a $657,000 Energy Efficiency and Conservation Block Grant through the Department of Energy as provided through the Federal Economic Stimulus Program. Upon receipt of the grant and with the assistance of its energy providers, the City implemented energy saving and conservation initiatives throughout City buildings. These include improvements to heating and cooling systems, replacement of inefficient fixture and lamps, improved control systems, building envelope enhancements, and water conservation measures. • Completed energy audits on City buildings • Lighting sensors to automatically turn off lights at City facilities, including Fire Stations • Lights in soda/vending machines remain off while the machines remain operational • Programmable thermostats in City facilities, including fire station bays and park shelters, which have been programmed to correspond to scheduled activities • Installation of high efficiency lighting fixtures in all park buildings • Employed water saving technologies at irrigated athletic sites including the use of rain sensors, surfactants to improve absorption, high efficiency spray heads and controllers and off-peak run scheduling • Using grant dollars from Dakota Electric, a three phase energy audit and sustainability engineering review occurred at the Central Maintenance Campus during late 2008/early 2009. The lighting retrofit is predicted to result in a greenhouse gas reduction of 147,444 lbs. of CO2 annually. • Currently investigating various alternative energy efficient street lights options • Installed two Roundabouts (Northwood Parkway in '08 and Rahn & Diffley in '09) to reduce congestion, idling and vehicle crash severity A • CITY OF EAGAN SUSTAINABILITY INITIATIVES January 20, 2011 Page 2 • Established an Odd -Even Sprinkling ban for water conservation purposes minimizing the need to build additional wells and reservoirs • Generator in place at the south water treatment plant • Participation in Dakota Electric's load shedding program to reduce energy needs during peak times • Time of day pumping schedule for energy savings on plant and wells in reduced rates • City policy requiring employees to turn off computer monitors at night; research underway to determine way to turn off CPUs at night, but still allow for necessary updates • Purchase of green products such as recycled paper • Reduced the number of printers across City, which has lead to a reduction in overall printing and a more energy-efficient approach to sharing of printers • Converted Eagan Civic Arena to Geothermal HVAC system using demonstration project funding from the Federal Department of Energy ($1.338 million). o The guaranteed savings for the first year of this project (August 1,2010 -September 30, 2011) is $103,757 in energy savings and $25,284 in operational savings. Projected guaranteed savings for 2011-2012 are $107,907 and $26,399 respectively. These guarantees continue as long as the City of Eagan chooses to maintain the agreement with Harris Companies in subsequent years. o This project also resulted in approximately $90,000 in energy rebates. Construction has begun on the New Fire Safety Center, and when completed, the City will seek to become the first fire safety center in the country to receive Green Globe certification. A sampling of the green features of the building will include: o Geothermal heating and cooling o Lighting—LED outside, natural lighting in building, and efficient T-5 florescent lighting o A white, solar reflective roof that projects light and minimizes heat effects o Natural Landscaping/Rain Water Management—low impact plant landscaping, rain gardens, and catch basins that minimize storm runoff o Recycled products throughout building o Use of local products for some construction materials o Energy Recovery System in apparatus bays -recaptures 70% of heated air to reuse in bays Vehicle and Equipment Usa e • Downsized three fire vehicles to more fuel efficient Ford Escapes versus the previously used mid or full sized SUV's • Implemented a "no idling" policy for all City vehicles • Developed a" Non -motorized Maintenance Program" for the maintenance of trails and trail corridors. The program utilizes a bicycle pedaled by a staff member to pull a cart carrying hand tools to trim grass, pick up debris and make minor repairs in trail corridors and boulevards. It has minimized the need for the vehicle previously used to conduct these activities. • An electric maintenance cart was rented to transport Park employees and equipment to the nearby Community Center in lieu of using a vehicle. The cart is also used to assist with on-site maintenance activities. • Mowing routes requiring that mowers be trailered to sites have been modified to minimize the drive times • Ground speed oriented spreaders, pre -wetting (applying liquid salt brine to salt as it leaves the truck) and a new machine that allows up to 90 gallons of salt brine to be applied along with each ton CITY OF EAGAN SUSTAINABILITY INITIATIVES January 20, 2011 Page 3 of salt have all resulted in the reduction of winter chemical usage from approximately 170 tons per event during the 05-06 season down to an average of 88 tons per winter event in 08-09 season Automated Vehicle Locator (AVL) program has been started in Public Works Street Maintenance and Police, resulting in savings in fuel and vehicle maintenance. costs (e.g. With AVL, maintenance employees can currently drive past a winter parking violation, press a button in the cab, and that mapping data is electronically transferred directly to a Police "beat map" that will display directly onto the computer in our squad cars so that officers can proceed directly to the location of greatest concentration when time allows. Direct "real time" information prevents fuel usage where officers otherwise might drive around the community looking for violations/violators. This mapping of "snow birds" has also helped minimize the travel time for subsequent cleanup plowing.) The Lebanon Hills Regional Park/Holland Lake Lift Station was recently rebuilt with high capacity variable speed pumps replacing earlier high energy demand 3 -stage pumps providing increased pumping capacity with comparatively less power requirements. The city has moved to state mandated increase from 2% to 5 % bio diesel on May 1, 2009. The "bio" portion is primarily derived from local soybean production (reducing oil consumption) To evaluate the viability of utilizing vehicles powered by hybrid technology in the City's fleet, at Council direction, staff implemented a plan to purchase three Ford Focus sedans. Two of these vehicles are hybrids while the third is powered only with a gasoline engine. The idea is to make comparisons between the technologies to determine if there are environmental and/or cost benefits to either of the technologies. Hopefully the data gathered will help determine if hybrid technology is in the City's future. City Operations • Deep water wells are pulled, inspected and repaired on a scheduled preventative life cycle basis to insure that they continue to operate at maximum efficiency rather than waiting for pump efficiency curves to dictate the timing of major repairs. • Taking advantage of new technology, advanced training for staff and diligently managing application rates of winter chemicals have all resulted in a net reduction of approximately 44% for winter chemicals per storm event over the past 4 snow seasons (2009). • Eagan's successful computerized Pavement Management Program (PMP), now in its 20`h year, has resulted in numerous energy savings . Pavements are refurbished at approximately 80% into their traditional lifecycle in ways that use less new asphalt resulting in oil savings. • "Emerge" software program installed in 2008 that enables technicians to enter pavement condition data onto a tablet PC in the field, thus streamlining the data collection and entry process resulting in less fuel consumption • Specified the use of recycled asphalt shingles in Hot Mixed Asphalt (HMA) pavements for street resurfacing contracts • Mowing lines continue to be pulled back at various park sites as appropriate, equating to fewer acres and fewer hours of mower operation • Reviewing St. Paul pilot study on the use of sphagnum -moss -conditioning systems moss a natural swimming pool filtration technique for possible use at Cascade Bay. • Pursuing a Trail connection policy to position the City to assist in obtaining grant/private funding for trail efforts. • Pursuing a low maintenance yard management policy. 3D CITY OF EAGAN SUSTAINABILITY INITIATIVES January 20, 2011 Page 4 Capitalizing on Natural Resources • Solar Study completed by SEH (for use at City sites—reservoirs, buildings, etc.). The City Council received the report and provided direction to wait for the economic benefits of solar PV systems to improve before pursuing such technology in the City of Eagan. • An anemometer has been installed on a city water tank to collect wind speed data for future research into the practicality and feasibility of local wind generation opportunities • Native prairie has been installed at several locations to replace manicured turf • Carpet used in City buildings contains at least 25 percent recycled material and is 100 percent recyclable • Buffer strips are maintained around ponds and wetlands to filter run-off and help minimize the need for treatment efforts, especially in adjoining lakes • Rain garden and rain barrel program implemented to utilize storm water versus groundwater sources • Wetland buffers & wetland banking - promote the protection & preservation of natural areas • Erosion and sediment control program • Use of influent water to help cool water treatment facility • The City takes the following efforts to use recycled materials: o Recycling existing bituminous surfaces for use in the production of new bituminous mixes during our contractual overlay projects o Use of recycled shingles as an ingredient in new bituminous mixes during our contractual overlay projects o Use of bituminous millings produced during certain street maintenance operations as aggregate in other maintenance activities. o Recycling and reusing aggregate from our sealcoating operations for future year's sealcoating projects. o Reusing sand, soil and other grading materials generated during excavation as fill material in other project areas. o Recycling and/or reusing engine oil, filters, and other engine fluids in the equipment fleet o Reusing wood chips generated from boulevard tree trimming/removal as mulch in park facilities. Partnerships • Participation in Gun Club Lake Watershed Management Organization • Signed U.S. Mayors' Climate Protection Agreement • Marketfest program promotes local food sources and reduction in transportation of food • Encouraged County to implement radio transmitted traffic signal coordination for improved traffic flow and reduced congestion along Yankee Doodle & Pilot Knob Road corridors • Partnered with Dakota County to be the first in the state to use flashing yellow left turn arrows to reduce vehicle idling • Partnership with Caponi Art Park to maintain the park and green space in the community • Ongoing partnership with Dakota Valley Recycling, including the ARROW (Awards for Reduction and Recycling of Waste) business recognition program • The City Council signed a resolution in August 2010 showing support for the City's participation in the GreenStep Cities program. CITY OF EAGAN SUSTAINABILITY INITIATIVES January 20, 2011 Page 5 • The City Council approved a partnership in August 2010 with the University of Minnesota's School of Sustainability to allow a group of students from a Capstone Sustainability course to provide benchmarking on sustainable best practices underway in the City, and recommendations to the City on additional best practices from the GreenStep Cities program that the City may wish to consider. The students worked with the Energy and Environment Advisory Commission (EEAC) to present their findings. • The EEAC completed their GreenStep Cities report and will be making recommendations to the City Council in Spring 2011 as to additional best practices the City may wish to consider. Community Planning • Continually constructing new trails to increase connectivity throughout city promoting and providing for alternative transportation modes • Designated as a Tree City USA • Walkability/Pedestrian focused development and redevelopment • Mixed use housing/retail availability • Cedar Avenue Bus Rapid Transit Corridor • Park and Ride facilities (bus) • Density and transit oriented development thereby reducing the length of trips to work • Completing infill development to maximize resources and amenities • Comprehensive Guide Plan—master plan for proper land uses, transportation, and public facilities/parks • Conservation of park land and open space; creation of 55 parks across City Citizen Opportunities • Adopt -a -Park Program • Rain Garden installation assistance • Rain Barrel workshops • Buckthorn removal from private property • Oak Wilt Control Program on public property • Dutch Elm Control program on public property /s/Dianne E. Miller Assistant to the City Administrator educate. evaluaue. empower - Detailed Wind Energy Study Data Set: 11/3/2009 thru 3/29/2010 Location: 3830 Pilot Knob Road Eagan, MN 55122 Wind Study #10-0006 — City of Eagan August 24, 2010 Choose Renewables, LLC — Confidential and Proprietary 9/13/2010 -33 Document Issue Record Document Wind Study 10-0006_City of Eagan.doc Prepared By Contact Information Signature Date of Issue _ Contents Detailed Wind Energy Study — City of Eaaan Name Michael Ford Title President Choose Renewables, LLC 3400 Innovation Court SE Grand Rapids, MI 49512 616-975-4738 (M. Ford Direct) 616-975-4717 (Fax) ford m chooserenewables.com http://www.chooserenewables.com Electronic August 24, 2010 Issue Date Purpose of Issue & Amendment F1 8/24/2010 Final Report F2 9/13/2010 Updated with Additional Commentary D = Draft F = Final Issue Choose Renewables, LLC — Confidential and Proprietary:51- 2 9/13/2D10 Table of Contents Topic I. Site Information II. Data Analysis III. Summary & Next Steps Choose Renewables, LLC — Confidential and Proprietary 3 9/13/2010 Page I. Site Information Customer: City of Eagan, MN Anemometer Location: 3830 Pilot Knob Road, Eagan, MN 55122 Anemometer Installation Date: November 2009 Data Analyzed: 11/3/2009 through 3/29/2010 Anemometer Location: One anemometer was installed at the beginning of November 2009 at the top of a water tower located at 3830 Pilot Knob Road in Eagan, MN. The anemometer was approximately 90 feet above ground level. The general location and nearby land use is exhibited below. Choose Renewables, LLC — Confidential and Proprietary 4 9(13/2010 II. Data Analysis In total, ChooseRenewables has analyzed approximately 145 days (more than 42,000 data points) of accumulated wind data from the anemometer installed on the water tower located at 3830 Pilot Knob Road in Eagan, MN. The location is fortunate to have at least one ASOS weather station within reasonable proximity. The ASOS weather stations provide the best available reference data to which we can make a reasonable projection regarding long-term wind power potential. We have selected one reference location for our analysis: • MINNEAPOLIS -ST PAUL INTERNATIONAL AIRPORT (Station# 14922) The summary results of our analysis are presented below. Average Wind Speed [mph] City of E`ag6n MSP November 8.65 6.818. December 7.33 S. 60 .January 7.66 7.54 February 6.31 6.38 March 8.201 7.59 Total 7.75 7.43 Maximum Hourly Average [mph] City of Eagan TOSP November 23.7 22.0 December 21.2 29.6 January 23.7 26.0 February 16.4 21.0 March 21.7 21.0 Total 23.7 29.9 ,Count [hours] _ City of Eagan - h1SP. November 655 655 December 744 744 .January 744 744 ;February 672 672 -March 684 684 Total 3499 3499 We have developed a predictive model to project long-term wind resource estimates based on the 145 days of data accumulated to date. The robustness of our predictive model is very good. The site located at 3830 Pilot Knob Road maintains a good Choose Renewables, LLC - Confidendal and Proprietary 5 9113/2010 37 correlation value with the Minneapolis -St Paul Airport ASOS weather stations with a 0.66 correlation. This means the model we have developed is robust and can be used to reasonably predict long term wind power potential. We have analyzed the wind resource at the Minneapolis -St Paul Airport ASOS weather station for the thirty year period beginning January 1, 1980. The average wind speed over that thirty year period is presented below: • MINNEAPOLIS -ST PAUL INTL AIRPORT (Station# 14922) = 10.01 mph The prevailing wind for the Minneapolis -St Paul Airport site is southwesterly with strongest winds originating from the west as well as the north. The "wind rose" (directional summary) for Minneapolis -St Paul Airport during the 30 year period beginning January 1, 1980 is presented below: Wind Direction Total f Mean Speed N &1 11.05 NNE 3.4 10.59 NE 2.8 10.01 ENE 3.6 10.47 E 4.9 11.16 ESE 6.4 10.24 SE 7.5 9.44 SSE 6.81 10.24 S 7.8 11.39 SSW 5.2 10.24 SW 5.2 9.09 WSW 4.5 9.21 W 6.4 10.70 WNW 6.9 11.62 NW 8.5 1.2.31 NNW 5.4 11.97 CLM 5.5 0.00 VAR 1.1 4.53 Based solely on the on-site data we have analyzed and the long term average wind speed at the Minneapolis -St Paul Airport weather station, we can predict the long-term wind speed at the exact location of the anemometer to be: • Long Term Average Wind Speed Projection = 10.4 mph We'll discuss these results in more detail in the next section. A long term average wind speed projection around 10.4 mph is above average. Choose Renewables, LLC -Confidential and Proprietary 6 9/1312010 8 III. Summary and Next Steps The long-term average wind speed prediction of 10.4 mph at the site located at 3830 Pilot Knob Road is above average. To better understand the wind regime at this location, we analyzed the wind speed at this location versus that at the Minneapolis -St Paul Airport by wind direction. The results are shown below: 1+'+lind Direction City of Eagan Hourly M 5 Howly Average Average Wind Speed wind Speed Eagan / MSP Count .0 7.63 9.66 7-13_0% 99 10 6.53 9-.28 74:3% 92 20 6.19 9.75x3.636 55 30 4.09 8.26 45.5% 34 40 3.93 7.81 50.4% 2 50 4.31 8.25 52.310 44 60 5.27 9.31 56.6 70 70 6.55 8.96 73.1% 77 80 8.201 9.85 83.396 66• 90 9.63 10.70 S&OO/ 43 100 9.8.0 9.83 99.7% 69 110 11.63 9.54 L21.9% 8 120 11.08 8.23 134.5% 10 130 11.22 7.48 150.1% 105 1140 11.17 7.72 144.9% 123 150 13.17 9.04 14.5.796° 1..04 160 13.71 10.01 137.0%. 10 170 11.12 8.92 124.7% 79 ISO 8:.47 6.74 125.7%; 3 190 6.66 5.00 133.Z'Ya 3 200 8.13 5.70 142,5%. 37 210 6.77 5.85 115.9`x, 39 220 7.08 6.09 1i6.3% 79 230 6.71. 5.94 112.9%, 91. 240 6.73 6.10 110.2% 58 250 6.98 6.91 100.9% 57 260 7.66 7.66 100.096 58 270 8.10 8.55 94:7%1: 47 280 7.84 9.00 87.1% 74 290 8.04 9.04 88.9`.x' 116 300 7.32 7.97 91.9% 13 310 7.30 8.87 82.3% 16.3 320 8.1.6 10.25 7976% 152 330 8.45 10.26 82..3% 140 340 8.19 10.57 77,5% 139 350 7.48 9.63 77.790: 135 Grand Choose Renewables, LLC - Confidential and Proprietary 7 9/13/1010 3� 29 280 270 260 25 Wind Rose - City of Eagan v. MSP 200 180 —City of Eagan Hourly Average Wind Speed —MSP Hourly Average Wind Speed so 90 100 10 The wind rose data shows some very interesting site characteristics. The anemometer was negatively impacted for winds originating from the West Southwest to the East Northeast. This is likely caused by the placement of the anemometer. The data suggests that the anemometer was placed on the southern end of the water tower — thus winds from the northern quadrant of the compass were negatively impacted. The primary method to reduce the impact of these obstructions is to place a wind turbine nearer the prevailing wind direction (West) and/or on a taller tower. If you were to install a wind turbine nearer the Western edge of the location at least 20-30 feet above the height of the water tower, we'd expect an average wind speed between 11 and 12 mph. If you were to place a wind turbine on the Western corner of the property on a very tall tower (120 feet +), we'd expect an average wind speed between 12 and 14 mph, which is a good wind resource to location a wind turbine. The table below provides an estimate of the annual wind speed at different tower heights. Tower Height ft Estimated Annual Wind Speed f mF::hl 60 10.4 to 12.3 90 11 to 13 120 11.5 to 13.5 150 11.6 to 14 Choose Renewables, LLC — Confidential and Proprietary 8_ 9/13/2010 4!`7. Jul ENERGY AND ENVIRONMENT ADVISORY COMMISSION 2011 MEETING SCHEDULE January 18, 2011 Workshop February 10, 2011 * Thursday Regular Meeting April 12, 2011 Regular Meeting June 14, 2011 Regular Meeting August 9, 2011 Regular Meeting October 11, 2011 Regular Meeting December 13, 2011 Regular Meeting * Thursday, February 10, 2011 due to a Special City Council Meeting 41 Name ENERGY AND ENVIRONMENT ADVISORY COMMISSION STAFF CONTACT: Dianne Miller, Assistant to the City Administrator Original Term Expires Appointment Bruce Goff May 2010 Salman Mitha May 2010 Wade Olsen May 2010 Amir Nadav May 2010 Jeff LeClair May 2010 Gull efine E fien o James Casper May 2010 (former alternate; filled Guillermo term following resignation) Kari Palmer May 2010 Alternate—VACANT May 2010 April 2012 April 2012 April 2012 April 2012 April 2011 April 2011 April 2011 April 2011 Meetings: Second Tuesday of every other the month at 7:00 p.m. (even months— February, April, June, August, October, and December) 4 P�