11/25/1997 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
November 25,1997
5:00 P.M.
Municipal Center Community Room
I. ROLL CALL & ADOPTION OF AGENDA
U. VISITORS TO BE HEARD
III. LMC VIDEO PRESENTATION
"BUILDING YOUTH ASSETS"
IV, 1998-2002 C.I.P.
• Part I Discussion Re: Swimming Pool
• Part II (Vehicles & Equipment Proposed)
• Part III
V. McCARTHY HOUSE
VI. RAHN/DIFFLEY SIGNALIZATION
VII. OTHER BUSINESS
VIII. EXECUTIVE SESSION/UNION NEGOTIATIONS
IX. ADJOURNMENT
MEMO
city of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: NOVEMBER 21, 1997
SUBJECT: SPECIAL CITY COUNCIL MEETING/NOVEMBER 25,1997
A Special City Council meeting was scheduled for Tuesday, November 25, for the specific
purpose of reviewing the Five (5) Year Capital Improvements Program budget and other
items that are appropriate for the City Council work session.
LMC VIDEO PRESENTATION "BUILDING YOUTH ASSETS"
The League of Minnesota Cities has made a commitment to programs that support "healthy
youth/healthy cities." The August, 1997 edition of Minnesota Cities contained feature
articles, including: 1) building youth assets, 2) connecting with kids, 3) measuring success,
and 4) cities and schools. At the request of the City Council, these articles can be
reproduced for your review. The League of Minnesota Cities in partnership with Lutheran
Brotherhood and other foundations hired the Search Institute in Minneapolis to develop a
ip videotape entitled, "Healthy Communities Healthy Youth." This tape was shown at a joint
policy banquet of the AMM and LMC early this fall. Cities have requested copies of the
tape to share with their city councils. Since the tape has been made available to the City of
Eagan, it will be reviewed at 5:00 p.m. during dinner and will last approximately 15
minutes. City Councilmember Blomquist provided information on the Search Institute and
the programs they provide in addressing the youth initiative; copies of that data are on file at
the City Administrator's office. The Eagan Foundation hired the Search Institute to make a
presentation to community leaders on Thursday, October 9, at St. John Neumann Church,
which was attended by Mayor Egan, City Councilmember Masin, Chief of Police Geagan,
Director of Parks & Recreation Vraa and the City Administrator. It was an excellent
presentation.
The Search Institute has also been retained by District 196 to do a comprehensive survey;
those results should be available after the first of the year. The survey is asking a number of
questions of our youth and will be shared with all the communities within the District.
The City of Eagan has been involving youth as recent as the Burnsville High School
shadowing program, our employees are speaking in all Eagan schools about City
government and City offices have been using youth in work study programs such as the
Parks & Recreation Department. In all cases, the City has experienced positive interaction
with our youth.
Enclosed on pages _,S:: through _46L for Council review is a copy of a memo from the City
Administrator that describes the Building Youth Assets video and further information about
youth programs the City of Eagan is involved with through its Parks & Recreation
Department and Police and Fire Departments. Also enclosed on pages --7, through -Z— is
a memo from the Parks & Recreation Department regarding opportunities offered to teens
through the Parks & Recreation Department and other agencies known to the Department.
The purpose of this information is to provide the City Council with some background
information on our ongoing initiative to address youth programs.
ACTION TO BE CONSIDERED: There is no formal action to be taken on this matter;
the video and information are being provided as informative.
1998 – 2002 CAPITAL IMPROVEMENT PROJECT BUDGET
The City Administrator and Director of Finance, in cooperation with all departments, have
prepared the five year CIP (1998 – 2002) for consideration by the City Council. It should be
noted that in each case for Part I, Part R and Part III there is a specific budget proposed for
1998 which requires direction by the City Council. The 1998 – 2002 CIP is considered a
spending guideline and represents a plan for future expenditures.
Direction was given at the November 3 City Council work session to prepare a timeline for
construction of an outdoor swimming pool on the Municipal Center campus. Director of
Parks and Recreation Vraa has prepared that information, a copy is enclosed on pages
through J0 . The City Administrator and Director of Parks and Recreation also indicated
at that work session that Chris Gears, Parks and Recreation Director for the city of St. Louis
Park, would be present for this work session and share some comments about the St. Louis
Park Family Aquatic Park Center. Enclosed on pages // through � is a copy of the
income/expense report for the St. Louis Park Recreation Center/Family Aquatic Park.
It will be necessary to schedule some public information meetings regarding the proposed
family aquatic park facility in early 1998, if the direction is to proceed ahead with the phase
as outlined on the attached timeline.
Enclosed separately is a memo from Director of Finance VanOverbeke with the Five Year
Capital Improvements budget document attached and numbered pages 1 through 77.
WCARTHY HOUSE
Staff has completed the analysis of the McCarthy House, specifically the cost effectiveness
of using the property for rental income. Earlier this fall, the City Administrator approached
the City Council as to whether there was any objection to renting the property to a non-profit
organization, such as the United Methodist Church or the Arts & Humanities Organization.
At that time, there was a general consensus that the property should be rented as a single-
family unit. A cost analysis has been performed and the City Administrator and Director of
Parks & Recreation would like to share the information with the City Council; refer to the
attached memo on pages J 14 through _2&. Also enclosed on pages _QL through
is a proposal to the City of Eagan by the Eagan Arts and Humanities Council and the Advent
Methodist Church requesting joint usage of the McCarthy house.
DIRECTION TO BE CONSIDERED: To provide direction to staff regarding future use
of the McCarthy House.
PROJECT 719 SIGNAL STUDY FOR DIFFLEY & RAHN ROAD
For several years, both the City and the County have recognized the growing congestion
associated with the 4 -way stop at the intersection of County Road 30 (Diffley Road) and
Rahn Road. Both the City and the County have included in their 5 -Year CIP a study to
address the problem and propose a public improvement. Our Engineering staff has been
working with the County staff to try and identify an acceptable design with minimum
impact on both the adjacent property owners and the travelling public. The Public Works
Director would like to review several options with the City Council to determine which
one(s) would be worth pursuing with additional analyses, field surveys, detail designs and
neighborhood meetings. Enclosed on pages _Q3 through is a memo from the
Public Works Director identifying the issues and alternatives. While no action is required, a
consensus or direction would be very helpful to allow this much needed public improvement
to proceed.
At the December 4, 1996 City Council meeting, the Council authorized staff to proceed with
further investigation of a wetland banking opportunity in Eureka Township approximately
five miles south of Lakeville. Memos were shared by Water Resources Coordinator Rich
Brasch about the purpose and value of the City participating in a wetland banking project at
that City Council meeting. The City Council provided direction to staff to evaluate the
technical feasibility of the Eureka Township banking project and identify the City's share of
the cost for purchase of banking credits. This information has been completed and staff is
requesting further direction regarding the actual purchase of credits from the wetland bank.
Since this item was discussed in length at a previous City Council meeting, it is being placed
on the agenda as part of Other Business. If the City Council is satisfied with the
information, this item will appear on the Consent Agenda for the December 3 City Council
meeting. If members of the City Council have questions regarding the information provided
by Mr. Brasch, those questions can be addressed either at the workshop or researched and
addressed at the December 3 City Council meeting. Enclosed on pages through
,13 is a copy of a memo from Rich Brasch, Water Resources Coordinator, entitled,
"Status of Wetland Banking Project Investigations."
Fj
EXECUTIVE SESSION/UNION NEGOTIATIONS
The City Council will adjourn into executive session for the purpose of reviewing union
negotiations for both Police and Police Sergeants. Those demands will be shared by the
City Administrator in executive session. There are no other items of business anticipated for
executive session.
/S/ Thomas L. Hedges
City Administrator
FROM:
HONORABLE MAYOR AND CITY COUNCILMEMBERS
CITY ADMINISTRATOR HEDGES
DATE: NOVEMBER 21,1997
SUBJECT: "BUILDING YOUTH ASSETS" VIDEO
City Councilmember Masin has requested that a video produced by the League of Minnesota Cities
in September of this year entitled "Building Youth Assets" be shown to the Council as a whole.
Therefore, I have borrowed a copy of the video from the League, and it will be shown during the
November 25 Special City Council meeting.
The material in the tape is developed from a program developed by the Search Institute in
Minneapolis entitled the "Healthy Communities Healthy Youth" initiative. This initiative was
developed under the sponsorship of the Lutheran Brotherhood and other foundations. The mission
of the initiative seeks to motivate and equip individuals, organizations and their leaders to join
together in nurturing competent, caring and responsible children and adolescents. They seek to
accomplish this mission through research, evaluation, resource materials, training, technical
assistance and networking opportunities. The Eagan Foundation sponsored a presentation by the
Search Institute on the "Healthy Communities Healthy Youth" initiative about a month ago at St.
John Neumann Church.
A memo from Superintendent of Recreation Peterson regarding current youth programs at the City
of Eagan, by community organizations and in neighboring communities was sent to the Council in
last Friday's informative memo. Another copy of that memo is attached for your information. In
addition to programs mentioned, both the Eagan Police and Fire Departments sponsor Explorer
Scout Troops for teens. As the Council knows, the Eagan Police Department also does DARE
education and provides school liaison officers.
The Dakota Partnership for Healthy Communities has addressed teen programs in its Strategic Plan
for the years 1997-1999. Specific goals and objectives include (1) Youth will not illegally use
alcohol, tobacco and other drugs (reduce individual and community risk factors related to use and
abuse of alcohol, tobacco and other drugs in youth primarily targeting those ages 10-18), (2)
Families will be free of verbal, physical, emotional and sexual violence (reduce individual and
community risk factors related to family violence), (3) Protective factors and developmental assets
will be recognized and increased in individuals, families and communities (increase awareness and
use of individual and community protective factors and developmental assets), and (4) Citizens will
C
identify local problems and take action to address them (enhance community efforts in primary
prevention).
If any member of the Council would like further information on this subject, please contact me. As
mentioned before, the League's video will be shown at the Special City Council meeting.
City Administrator
now
MEMO
city of eagan
DATE: November 7, 1997
TO: Tom Hedges, City Administrator
Hotly Duffy, Assistant to the City Administrator
FROM: Ken Vraa, Director of Parks and Recreation
Dorothy Peterson,, Superintendent of Recreation
SUBJECT: Opportunities offered to teens through Parks and Recreation
Programs and other agencies known to the Department
Holly Duffy, Assistant to the City Administrator has requested information concerning opportunities
available to teens in the City of Eagan. What follows is a brief synopsis of activities of which staff is
aware.
Eagan Parks and Recreation programs:
Summer:
Teen truss: Offered on Fridays. Eight trips/events were held in 1997. Trips were for ages 11 through
15.
Tennis: Camps, leagues, tournaments and varsity training through age 18. The activity ran for 7-9
weeks, subject to the specific program.
Special events: For special events such as the Halloween Treat and Terror Trails, teens are contacted
through the high schools' volunteer programs to assist with planning and working
the event.
Emnlovment onnortunities: Ages 16 and older as assistants during summer programs, working with
youth ages 3-12; and as warming shelter attendants during the winter
skating program.
Veen mentors: Utilized in the Wescott youth development program. The teens receive leadership
training and adult mentoring to prepare the teens for their interaction with the
younger children.
Community Programs:
Churches: Opportunities for leadership, socialization and community outreach are available to teens
at their home churches.
YMCA: The Y offers employment opportunities in their school age childcare program. The Y is
also attempting to establish an after school program for middle school age teens. Activity
would be in the schools.
1996 Community, Education: Through Community Education teens are offered the opportunity to
serve on the Youth Connection Council (representatives from all
middle schools and senior highs). Paula Nowariak of Eagan Parks
and Recreation serves on that Council.
Paula's activity with the Youth Connection Council has evolved
from the Department's previous efforts to interest teens to
participate on the APrC Recreation Sub -Committee. That prior
effort was semi -successful for one school year. interest on the part
of the teens was unable to be sustained.
District 196 also offers opportunity to serve on a school board
advisory council.
Eagan Athletic Association: Offers sports participation opportunities through age 18. In addition
teens are the primary source of officials for games played by youth
grades 3-6.
Neighboring Communities:
Apple Vallee: The recently passed bond referendum included a teen center component. The
referendum earmarked $250,000 for the building to be constructed near Eastvie'A
High School. The teen center will also be located near the city's new water park.
An additional $50,000 will be spent to make the building multi-purpose, that is a
warming house for 2 hockey rinks to be built adjacent to the building.
Randy Johnson, Director of Parks and Recreation in Apple Valley reported that:
• Teens were not involved in the decision to build a teen center. The facility
fills a need felt by staff and some members of the community.
• No input has been requested as yet of teens, either in specifics for the center or
for program components.
• The Apple Valley Optimists Club is donating equipment such as a large screen
TV.
• The Optimists also have offered to provide educational programming such as a
pilot discussing flying.
• Ground breaking will occur in March, opening in September or October of
'98.
• The primary concept is a place to hang out on Friday and Saturday nights.
Perhaps some dances will be held.
• The center will be staffed by college age seasonal part time personnel.
The City of Farmington had a teen center at one time. The center was closed a number of years ago
The City of Rosemount Parks and Recreation Department hosts teen dances once each month at their
Community Center.
The City of Burnsville has had recreation staff meeting with teens concerning programs and a potential
teen center. A proposal is being presented to the City Council this month concerning converting the
"old" maintenance garage into a teen center. Burnsville staff are uncertain whether the proposal will be
favorably received by the Council.
No other plans for teen centers in neighboring communities are known by Eagan Recreation staff at this
time.
Staff remains available to respond to any questions Administration or the City Council might have.
0141 1 '7 mm Un now dp 7
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city of .eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: NOVEMBER 21,1997
SUBJECT: SWIMMING POOL TIME LINE
MEMO
The City Council directed staff to prepare a proposed time line for the construction of an aquatic
center. The time line would have to be coordinated with the development of additional site
parking (or at least a portion of it) to coincide with the opening of the Civic Arena expansion on
or about October 1, 1998. It's also assumed that the wading pool will remain open during the
summer months of 1998.
I have been in contact with various individuals who have offered their perspective on the time
necessary to complete various phases of an aquatic facility; preliminary plan, cost estimating,
detail plans and construction documents, bidding, State Health Department review, construction
and other identifiable work products. Clearly, there were differences of opinion, but I believe
that the following time line, while hurried in the beginning, is reasonable.
Because construction would be expected to take 8-9 months, there is no possibility that the pool
could open in 1998. To have the pool ready by June 1, 1999 will require a concentrated planning
effort to avoid the majority of construction occurring during the winter of 1998-99. Winter
construction is always more expensive; even more so with swimming pools because of the
required concrete work. To avoid as much of the winter construction as possible, construction
would have to begin some time in mid to late July 1998. Parking lot construction may dictate an
even earlier start in order to get utilities in place.
Given this information, a possible time line would appear as follows:
January 1, 1998 Select a pool Architect/Engineer and consultant team.
In order to do this, the Council may want to "short list" the number of potential
firms to three or four, at most, to receive RFP's. Interviews could be scheduled
in late December.
January 1-10,1998 Program confirmed for design with consultant.
February 15, 1998 Preliminary design work completed with preliminary cost projections.
Feb. 15 -Mar. 1, 1998 Preliminary plan review and public comment.
March 1, 1998 Council direction for design changes. Design development to begin. Prepare site
grading plans in order to do grading work in advance of pool construction.
March 20, 1998 Approve design development and construction budget. Approve the preparation
of final plans and construction documents. This allows about 60 days to
complete. (State Health Department review would also be required and they
have a reputation for being exceedingly slow to approve)
June 1,1998 Approve final plans and construction documents and advertise for bids. Allow
three weeks for bidding plus time to review and analyze bids for award. Award
contract for site clearing and grading.
June 25,1998 Award contract for pool construction. Site grading begins. Allow three weeks
to complete contract/ insurance documents and pre -construction meeting.
Material orders entered.
July 20. 1998 Begin construction of pool and bath house. The bath house could be far enough
along and enclosed by November allowing construction to continue during the
winter months.
August 25,1998 Wading pool closes and removal begins.
September 1,1998 Curb and gutter work begins.
September 25,1998 First lift of asphalt in parking lot.
April 1, 1999 Begin marketing of pool opening and season ticket sales.
May 1, 1999 Pool construction completed. Punch list items developed.
May 15,1999 Pool filled and operations testing begins.
May 25,1999 GRAND OPENING
June 1,1999 Pool Opens
This is a very aggressive time line, particularly in the first five months. This is necessary in
order to get construction started and far enough along before winter begins and slows
construction down. This also assumes that the preliminary design can be modeled after the
recently constructed facility in St. Louis Park and two other out-of-state pools that staff hopes to
obtain additional information on. This has shortened the time allowed for the design phase
considerably. The most critical date for this project is the start of construction which should be
no later than August 1, 1998.
/a
f
6
INCOME
ST. LOUIS PARK REC CENTER
1997 FAMILY AQUATIC PARK
INCOME/EXPENSE REPORT
AVERAGE
1992-1996
PROJECTED
FIGURES
ACTUAL
1997
Daily Admissions
$11,800.00
$50,000.00
$137,953.00
Season Tickets - Residents
$20,000.00
$90,000.00
$135,406.00
Season Tickets -.Non-Residents
$2,800.00
$22,500.00
$65,004.00
Pool Rental
$8,200.00
$15,000.00
$7,375.00
Concessions
$7,500.00
$35,000.00
$62,313.00
Misc. Income
-
-
$2,340.00
TOTAL INCOME: $50,300.00
EXPENSES
Salaries / Insurance:
Lifeguards/Pool Monitors
Ticket/Concessions
Pool R Equipment Mtce.
►u,pplies
Itilities
)cher
$49, 900, 00
$16,800.00
$15,200.00
$5,800.00
TOTAL EXPENSE: $87,700.00
WET PROFIT/LOSS ($37,400.00)
$212,500.00 $410,391.00
$70,500.00
$22,400.00
$21,300.00
$7,200.00
$121,400.00
$91,100.00
$110,472.00
$31,496.00
$14,021.00
$46,864.00
$18,557.00
$3,695.00
$225,105.00
$185,286.00
St. Louis Park
Minnetonka
Golden Valley
* Minneapolis
* Other
Total:
Season Pass Information
No. of Applications
Processed
1,681
236
180
134
75
2,306
Approximate No.
Estimated
of Individuals
Value
5,900
$146,080.00
830
$20,510.00
630
$15,650.00
470
$11,650.00
290
$6,520.00
8,120
$200,410.00
* NOTE: The sale of season passes to non-residents was suspended after
five days of operation due to a concern about "over selling".
/ C2
Rec Center Aquatic Park
Attendance
120,000
OCI,000 '
1
+ ��}� � •a ;a i�s�s J
901000 m w z �a}
801000 "
40,0002
�€f,,0fl0
Hit0
Previous l Decision 1997 Actual
Year Resources
Average PMjection
Revenue
`S4i f�
5450,000
i..I.,t000
sm,000
$300,000
y
$7501000
�{
5700/000
$150,000
$1001000
$50.000
'
50
Prevkxx
P110im 1997
5 -Year
Budget Actual
Average
Es9rnates
MEMO
city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: NOVEMBER 18,1997
SUBJECT: USE OF THE McCARTHY HOUSE
ISSUE:
To make a determination on the use or rental of the McCarthy house located in Patrick Eagan
Park.
BACKGROUND:
The City of Eagan currently ovens three residences located on various parcels acquired for park
purposes. They have been identified as parcels that would add to, or benefit an adjoining park.
Although the primary value to the City is the land, each parcel includes a residence.
The parcels include:
1200 Deerwood — Patrick Eagan Park
• 620 Cliff Road — Holz Farm Park
• 3981 Lexington — Patrick Eagan Park
A variety of concepts for the long term use of each of the residences have been discussed. The
concepts have ranged from interpretive centers to caretaker's residence to simple storage
facilities. Because master planning for Holz Farm and Patrick Eagan Parks remains fluid, no
definitive decisions have been made.
All three residences are 20-30+ years in age. As might be expected, each has required repair
and other repairs are imminent. The magnitude and cost of the needed or completed repairs
vary. Because the Deerwood and Holz house are being used as rental properties, the City is
obligated to maintain the structure according to the standards prescribed by the applicable codes
and statutes. Prior to allowing tenants to occupy, the City completed a variety of repairs,
replacements or upgrades. Additional work is completed on an as -needed basis.
The most recent acquisition, the McCarthy House, is currently vacant. The City acquired the
property under a "life estate" agreement in 1991 and took possession of the property as of June
1, 1997 following the passing of the owner. Lillian McCarthy. A variety of options for its use
have been discussed, each requiring a different investment of City time and money to prepare
for a proposed use.
141
1. RENTAL
The rental rate for comparable homes is approximately $6504675 per month. A one-year
lease would generate an estimated gross income of $7,800 (12 months x $650) less 1/3 for
tax equivalent, for a net of $5,400. From that amount, miscellaneous expenses incurred
during the term of the lease would be deducted.
Based upon several walk-throughs with City staff, a variety of needs/deficiencies which
would require immediate attention have been identified. The scope, scale and subsequent
cost will vary depending upon the tenant.
• Residential
Modifications required to meet a "landlord standard" (materials only except flooring);
Immediate Need Estimated Cost
• Paint walls and ceiling
Completed
• Purchase stove and refrigerator
$1,200
• Replace floor covering and subfloor
2,000
• Repair minor water damage
300
• Install new door locks
60
• Install GFI outlets
200
• Replace window coverings
300
• Purchase of water conditioner
400
ESTIMATED TOTAL $4,460
Annual Expenditures (Subiect to lease terms)
• Pump septic tanks $ 100
• Softener salt 200
• Fuel oil ( or the responsibility of the renter) 1.000
ESTIMATED ANNUAL COST $1,300
Note. The City was contacted some time ago about the possibility of rental of the house by three
individuals, including a City employee.
2. CIVIC "PUBLIC" USE ( NON PROFIT)
Staff received requests from two separate organizations investigating the possible use of the
house for other then residential living. After discussion with each, it seemed that the two
organizations could become co -users of the home and were subsequently brought together.
/5'
They agree that both could benefit by working together to share the house. United
Methodist Church, which borders the park to the north, is looking for additional space on
Sunday mornings and some evenings for meeting room use for young adults and teen
programs. The other organization is an Arts and Humanities organization seeking to
establish itself and is currently pursuing a 501-3-C tax-exempt status. The group has met
with Recreation staff and outlined several arts programs that it would immediately
implement.
In order to make the house suitable for public use, several changes would have to occur.
(See attached diagram for existing conditions.) One of the greatest influences on the
configuration of an interior public space is accommodation for the handicapped. State
and federal requirements have been legislated to create equal access and opportunity for
all persons. Should the decision be made to utilize the McCarthy house for public
purposes, a number of modifications would be required to bring the structure into
compliance.
The single greatest expense would be the construction of an access ramp to the main
entrance door. The ramp can have a slope no greater than 1:20. The exterior doors
must be 36 inch doors with the appropriate hardware. The existing front door meets
the 36" requirement. All interior doors must have a clear opening of 36 inches.
The existing master bathroom would be modified to meet the standards for a single
stall handicap restroom. To create the required turning radius the bathtub would be
removed as well as the wall extended into the closet space of an adjoining room. A
vanity would be removed to allow for the installation of an accessible sink.
Additional hardware and grab bars would also be installed. To create an adequate
turning space in front of the restroom door a hallway wall must be removed. This.
however, would have the added benefit of creating a large open space conducive to a
variety of uses. Should the wall not be removed the smaller toilet area on the south
end of the house would be used. The moving of any wall would require minor
modifications to duct work and electrical circuits and the repair of sections of floor
and ceiling.
• A variety of small modifications including the installation of the appropriate outlets
and switches may also be included.
Staff has completed a review of the necessary revision and developed a cost estimate for option 2:
• City costs as the landlord prior to occupancy $4,460
(see {L1,7)
Less stove an/ d refrigerator -1.200
ESTIMATED TOTAL $ 3,260
/6
Additional modifications necessary to meet the applicable code requirements for "public" use
(materials only).
Need Estimated Cost
• Handicap accessible ramp to front door with
gravel path to driveway
$2,000
• Replacement of four interior doors
(36" with hardware)
400
• Replacement of two exterior doors
(36" with hardware)
300
• Handicap toilet fixture
400
• Handicap sink and counter
500
* Replacement of floor coverings and subflooring
(Public use = $3,000, Residential use = $2,000
Difference =+ $1,000)
1,000
• Electrical modifications
100
• Ceiling and wall patching
100
• Miscellaneous plumbing components
200
• Air duct relocation
50
• Disposal fees
200
ESTIMATED TOTAL $5,250
The church and Arts Council have informally offered expertise and donation of volunteers
to do the remodeling. Annual costs would be subject to a lease agreement, but presumably
the costs to maintain the house would be that of the two organizations.
OTHER OPTIONS:
3. Offer the structure for sale with the stipulation that the new owners remove the structure from
the site. Similar residential structures will typically sell for $3,000 - $8,000 "as is" if an off-
site move is required. An expenditure by the City may be necessary to seal the well and
remove the foundation ($1,000)
Estimated Profit = $2,000 - $7,000 t
4. City storage of equipment or materials. This would require continued maintenance (heat).
Because the structure would give the appearance of not being occupied it may be more
susceptible to vandalism.
Note: Regarding additional repair that might be required on the house, staff believes that a
new furnace and re -roofing will be required in 2-4 years.
DISCUSSION
There will be certain costs associated with preparing the house for any use. Should it be
concluded that the house has a potential future function as part of Patrick Eagan Park, the
investment in repairs and improvements for public use may be worthwhile. Conversion for
public uses now, although it may not be revenue producing, could be structured so that at least
it would not cost the City anything to cover utilities. Further. if there is a perception that the
house would be part of a plan for public use of the park, then the use of the house by the
Arts/Church at this time would fit well with the long term goal.
While rental does generate income there will be "up -front" costs and the potential for
additional replacement costs to maintain the required standard.
If the view were that the house has no long-term value to the park system, any investment in
significant repairs would be questionable for either rental or joint use as identified unless the
time frame for rental/public use extends beyond a year or two. Sale of the structure may be
prudent under this scenario.
Ken Vraa
Director of Parks and Recreation
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Proposal to the Eagan City Council
By
The Eagan Arts and Humanities Council
And
The Advent United Methodist Church
The Eagan Arts and Humanities Council and the Advent United Methodist Church are
requesting the joint usage of the city owned property known as the McCarthy house at the
entrance to Patrick Eagan Park.
Organizational Information:
The Eagan Arts and Humanities Council is a newly formed community based
organization whose purpose is to develop, promote and encourage participation in and
appreciation of the creative arts and humanities. It is organized and will be operated for
charitable purposes, as permitted by Sections 170(c)(3) and 501(c)(3) of the Internal
Revenue Code. Membership is open to all those interested in the arts and humanities and
is governed by a volunteer Board of Directors.
The Advent United Methodist Church is also organized as a not for profit and has been an
active institution in the community for over fourteen years.
Proposed Uses of Building:
The Eagan Arts and Humanities Council would use the building for educational, display,
small performance and lecture space. The primary use would be to offer classes in the
arts. The Council intends to work closely with the Eagan Parks and Recreation
Department and has purposed a series of classes in pre-school art, art for those in the
primary grades, theater for middle school, and a teen and adult video class.
The Advent United Methodist Church would use the building Sunday mornings for
classroom space and periodically on weeknights for meetings or youth events.
Depending on security, liability and scheduling issues, the building could also be utilized
by other Eagan community groups.
Facility Administration:
The master schedule for use of the house and yard would be maintained by the Eagan
Arts and Humanities Council in cooperation with the Advent United Methodist Church..
The Council intends to create a small office area in the house and keep established hours.
0/
Facility Maintenance:
Through a joint agreement by the Arts and Humanities Council and the Church, heat and
electrical bills will be paid. Also through a similar agreement there will be on going
general cleaning.
The core maintenance of the facility would remain the responsibility of the city. The city
would be responsible for snow removal and lawn maintenance.
Facility Improvements:
Any interior changes would be made through the cooperation of the two organizations
and the city. Cosmetic improvements utilizing volunteers and donated items would be
coordinated through the organizations.
Liability:
The two organizations propose that the city's general liability policy remain the primary
coverage on the property.
Terms of Agreement:
The Eagan Arts and Humanities Council and the Advent Methodist Church would like to
come to an agreement with the city as soon as possible. The organizations will
appointment representatives to work with city staff to create the agreement.
Respectively submitted by,
Kay A. Gustafson
Acting President
Eagan Arts and Humanities Council
Robert M. Doane
Chair of Administrative Council
Advent United Methodist Church
MEMO
city of eagan
TO: THOMAS L HEDGES, CITY ADMMSTRATOR
FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: NOVEMBER 21,1997
SUBJECT: PROJECT 719, DIFFLEY & RAHN ROAD SIGNALIZATION
The traffic using the intersection of Diffley Road and Rahn Road currently are controlled by a 4 -
way stop sign. The daily and peak hour volumes have significantly increased over the years to a
point where the intersection is at or exceeding its design capacity during various times of the day.
The City and County are both interested in providing some improvement to this intersection to
mitigate these congestion problems. However, the current configuration and geometrics of this
intersection make the design of an acceptable improvement difficult, if not impossible, to achieve
without adversely impacting adjacent property owners.
City and County staff have identified several alternatives. These are being presented to the Council
for their consideration, discussion, and direction so that further work effort can be implemented.
Diffley Road is a 4 -lane undivided roadway between Nicols Road and Blackhawk Road with a 35
MPH speed limit west of Rahn Road and a 45 MPH east of Rahn Road. The Average Daily Traffic
(ADT) of Diffley west of Rahn Road is 17,000 and east of Rahn Road is 15,500 (1997). Diffley
Road was upgraded from a 2 -lane rural road to its present 4 -lane urban section in 1983 with
frontage roads on both sides west of Rahn Road.
Rahn Road is a 2 -lane urban roadway with a 30 MPH speed limit north and south of Diffley. The
1997 traffic volumes are 7,500 ADT north and 4,500 ADT south of Diffley. The attached graphic
shows the historical traffic volumes from 1987/1988.
Sufficient right-of-way was dedicated with the Meadowlands Addition plat located in the southeast
quadrant. The church located in the northeast quadrant has a substandard right-of-way and the
parking lot does not meet current standards regarding setbacks and/or improvement standards.
An off-street trail currently exists along the east Side of Rahn Road and on the south side of Diffley
east of Rahn Road only. The two frontage roads west of Rahn Road function as the off-street trail
system.
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The intersection currently experiences heavy congestion during the peak hours and has experienced
moderate safety problems. The 1994-96 accident history has indicated that 21 accidents have
occurred in this 3 -year time frame. This accident rate is approximately twice the average for other
4 -way stop sign intersections in the metropolitan area. A traffic analysis indicates that this
intersection meets several traffic signal warrants for volume and accidents and is currently ranked
number one on the Dakota County signal priority list of 27 intersections.
1. Dom. This option would retain the existing all -way stop condition. The current
intersection is at capacity during peak hours and cannot handle higher traffic volumes. The
average delay of traffic during the PM peak hour is over 55 seconds per vehicle. This option
will not accommodate the anticipated traffic growth with a 20 -year traffic forecast of 27,000
ADT. Increased traffic will, in all likelihood, be diverted to other alternate routes (local side
streets).
2. Install traffic signal with existing intersection geometrics (5120-0001 A typical traffic
signal at this intersection would present hazardous situations for traffic without a protected
left -turn lane. Traffic desiring to make left turns from Diffley onto Rahn Road would be
waiting in a through lane forcing traffic to pass on the right creating visibility problems for
the vehicle on the right-hand lane. Similar intersections have resulted in high crash
frequencies. Dakota County has eliminated the last of these type of signalized intersections
when Diffley and Nicols Road were reconstructed in 1992.
This alternate would require the signal operation to be a "split phase". This provides only
one leg of the intersection to receive a green light at a time. It is estimated that the traffic
delay during the peak hour would be approximately 30 seconds per vehicle using split
phasing. While this reduces the current delay by approximately 50%, it does not provide for
anticipated traffic growth and the accident rate is expected to be similar to the current 4 -way
stop sign condition. It also increases the delay during off-peak times for the local side street
(Rahn Road).
3. R.ecm=ct Diffley Road to provide left -turn lanes with signal. (No center medians 1
(S220.000). This option will increase the functional capacity of the intersection.
However, it requires the elimination of one frontage road (north or south). This allows
the left turn movements from Rahn Road to be in a separate turn lane outside of the
through lanes. It would be similar to the current intersection of Diffley @ Nicols.
The removal of only one of the frontage roads would not leave sufficient right-of-way to
accommodate an off-street walkway. In addition, driveways would have to access directly
on to Diffley Road near the signalized intersection that can be blocked during certain signal
phases. If the north frontage road is eliminated, the alignment will require acquisition from
the church as well.
ay
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4. Reconstruct Diflley Road to provide left -tum lanes with signal. CUsed center median.)
($320,000.) This option would require the removal of both frontage roads that would affect
approximately 10 homes on the north side and 6 on the south side requiring direct driveway
access on to Diffiey Road. However, the raised median would restrict that access to a right-
inhight-out movement only. With the removal of both frontage roads, there would be an
opportunity to provide an off-street walkway immediately adjacent to the back of curb. This
design would provide the highest capacity and lowest accident rate. However, it also has the
greatest impact on adjacent property owners.
There does not appear to be any option that can accommodate the traffic needs without impacting
some of the existing property owners. Staff will have some layout maps available to review the
various options at the workshop session. Also, Pete Sorenson, County Traffic Engineer, will be
available to discuss the merits of each option and respond the any questions the Council may have.
If the Council can reach a consensus on an alternative to pursue, the City and County staff will
complete a feasibility report analyzing in greater detail the cost estimates, properties impacted,
intersection capacities, etc.
Respectfully submitted,
14 rA�L i --
Director of Public Works
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Attachment: Map of Traffic Counts
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RAHN ROAD & DIFFLEY ROAD 11-21-97
TO: HONORABLE MAYOR AND CITY COUNCIL C/O THOMAS HEDGES,
CITY ADMINISTRATOR
FROM: RICH BRASCH, WATER RESOURCES COORDINATOR
DEPARTMENT OF PARKS AND RECREATION
RE: STATUS OF WETLAND BANKING PROJECT INVESTIGATIONS
DATE: NOVEMBER 20, 1997
At the December 4, 1996 City Council meeting, the Council authorized staff to proceed with
further investigation of a wetland banking opportunity in Eureka Township approximately 5
miles south of Lakeville. Specifically, the Council requested that staff evaluate the technical
feasibility of the Eureka Township banking project and identify the City's share of the costs for
purchase of banking credits. This direction was given after a discussion of the benefits of
pursuing wetland banking and presentation of the results of an investigation to evaluate wetland
banking opportunities in Eagan. Those issues are summarized in a November 11, 1996 memo to
the Advisory Parks Commission that was reviewed by the Council.
The technical evaluation and estimation of unit costs for the banking project has been completed.
That and other information is presented below, and staff is requesting further direction from the
City Council regarding the actual purchase of credits from the wetland bank.
Technical Feasibility and Unit Cost Estimation
The area of interest is a former wetland unit that has been drained by a private subsurface tile
system for more than 20 years. The original purpose of draining the parcel was to allow
cultivation of row crops. The area is now being purchased as part of a large lot subdivision. In
order to restore the area to its former wetland condition, digging and capping of the main tile
line, construction of a small berm and new tile outlet with control structure, and placement of
small amount of rip -rap would be necessary. The project looks very feasible from an engineering
standpoint. The estimated construction costs for restoration are $40,000 and the project is
expected to restore about 27.5 acres of credit (15.7 acres of wetland and 11.8 acres of upland
buffer) for deposit in the state's wetland banking system.
Based on the estimated land acquisition and construction costs for the project and the number of
credits that are expected to be generated, the cost of purchasing those credits is estimated at about
$10,800/acre. This unit cost compares very favorably with the $10,000/acre the Dakota County
Highway Department considers to be a reasonable value to pay for banking credits for their
projects. At this time, the Minnesota Board of Water and Soil Resources and the Dakota County
Highway Department have expressed an interest in purchasing significant blocks of the credits.
Up to 3.5 acres of credits are available for purchase by the City of Eagan. At a replacement ratio
of two acres of mitigation for every one acre of wetland filled or drained (as now mandated by
state law), 3.5 acres of credits would satisfy mitigation needs for 1.75 acres of wetland impact.
For comparison, a total of 2.43 acres of regulated jurisdictional wetland has been filledldrained in
Eagan as a result of land development activities -all by private developers- since the start of the
permanent program of the Wetland Conservation Act in August 1993.
If the City elects to purchase all of the credits available to it, the total estimated cost of the
purchase would be $37,800. Under the current time line, a firm commitment by the City to
purchase the credits will likely need to made within the next six months. The credits would be
available for use no sooner than six months after construction of the project is completed.
O ionN%r__ se _oflhmking. Credits -by -City
In a previous workshop with the City Council on this issue, there was a discussion regarding the
potential uses of banking credits the City could purchase. At this time, there appear to be at least
three options for the use of the credits. First, the City could use the credits to satisfy mitigation
requirements for unavoidable impacts to jurisdictional wetlands caused by City projects such as
park, road, trail, or building construction. Second, the City could elect to sell credits to other
entities engaged in land development activities within the City of Eagan. Again, it is important to
emphasize that the impacts requiring mitigation would need to be determined as unavoidable.
While this is an idea that could potentially aid economic development, careful consideration
would need to be given to how to establish eligibility to receive these credits, equitably allocate
the credits, and determine at what price the credits should be sold. The experiences of other
communities outside Minnesota indicate this can be a rather challenging issue with which to
deal. Third, the City's credits could be sold on the open market, preferably to other communities
within our watershed in Dakota County. The market and pricing structure for wetland credits is
in the process of being established in Minnesota as a result of legislation passed in 1996, so
predicting the demand for and sales price of a banking credit any significant distance in the
future is an exercise in uncertainty. Never -the -less, it appears that continuing development
activities and road construction in the county will create a base level demand for mitigation
credits for some time and that the unit cost for the bank being considered by the City under this
proposal is very competitive with other banking options.
City f ouncRAWonRequested
Staff requests further direction from the Council regarding purchase of wetland banking credits
from the Eureka Township project.
Rich Brasch
Water Resources Coordinator
CC. Ken Vraa
Brian Watson