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04/15/1997 - City Council SpecialSPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 15, 1997 COMMUNITY ROOM/MUNICIPAL CENTER BUILDING I. ROLL CALL AND ADOPTION OF AGENDA II. VISITORS TO BE HEARD 111. FIRE ADMINISTRATION BUILDING IV. PROJECT 717, RAINIER LANE V. OTHER BUSINESS VI. ADJOURNMENT city of eagan TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: April 11, 1997 SUBJECT: SPECIAL CITY COUNCIL MEETING/APRIL 16, 1997 A special City Council meeting is scheduled for Tuesday, April 15, 1997 at 5:00 p.m., in the Community .Room of the Municipal Center Building. The purpose of the meeting is to review preliminary drawings and cost estimates for a new Fire Administration Building and consider options for the improvement of Rainier Lane. FIRE ADMINISTRATION BUILDING Mr. David Kroos has been meeting with members of the Eagan Volunteer Fire Department to evaluate their space needs and program for the new Fire Administration Building. Those discussions have led to two options prepared by the architect that require a review by the City Council before any further consideration is given to the project. Cost estimates will be presented by the architect. The City Admini5ratorrequested a memo from the architect, a copy is enclosed on pages through_.2 which provides additional information about the preliminarydrawings and cost estimates for this capital project. The architect will need some direction relative to the proposed Fire Administration building and $1.5 million budget parameters. PROJECT 717/RAINIER LANE The City Council received a petition from four of the six property owners abutting Rainier Lane within the Country Home Heights subdivision requesting the paving of Rainier Lane only. After completing a feasibility report and cost estimate, there are some cost benefit issues that need to be addressed for direction by the City Council. For additional information on Pis item, refe o a memo prepared by the Director of Public Works enclosed on pages t— through X-. Direction: To provide response to the policy issues raised in the memo from the Director of Public Works. � 01 IN W TA A'Cr tecz-:e 4 April 1997 City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Ref: Fire Administration Building Dear Mayor and Council Members: On behalf of Boarman Kroos Pfister Vogel & Associates (BKPV), I would like to express our appreciation for the opportunity to work on the new Fire Administration Building. It has been a pleasure working with the Fire Department Committee. Their input and dedication to this project serves the community well. rnter,or Des,gn In its prominent site location on Pilot Knob Road, the new Fire Administration Building will serve as the gateNvay to the Eagan Municipal Campus. The design Ens,nee ..njp solution should reflect the consistent level of pride and value the community places on all its facilities. A functional, flexible facility that meets the space needs of fire administration, training, and ambulance service is essential to the success of the project. We are at a critical juncture in the process where we need the input and direction of the City Council to ensure that the decisions we make today will serve the long term goals of the community- in the future. The City, in its endeavor to balance the needs of fire administration, training and ambulance service in relation to its current facilities, conducted a preliminary needs assessment study in 1990 and a subsequent feasibility study in 1996 in preparation for the current design and construction phases of the project. Tile design committee has been meeting on a weekly basis to refine the space needs documentation; gather and address more specific site information, and analyze facility options and potential cost impacts. Space Needs Documentation Preliminary programming indicated a need of approximately 11,400 square feet for fire administration and ambulance service. In addition, a basement area for future storage and functional needs was also identified. The current space needs assessment includes the additional space needed for stairs, elevator, mechanical 222 N. 2nd Street and electrical rooms. along with increased space modifications for the projected Minneapolis occupancies for the training and conference rooms. The net to gross ratio was Minnesota 5540 adjusted from 20% to 25% to more accurately reflect the space needed for 612.339.3752 circulation, wall thickness, etc. for a facility of this type. Approximately 15.000 Fax: 612.339.6212 square feet is required to meet the essential space needs of fire administration and ambulance service plus the area for future basement storage. bene: R. Kroas ASF. Pelt, i p`se', ,!A Gv) J .'cge.A:A Da. ,a T. ASA Ecua'Oraa•:.:^:"E^-,,o.e- B 0 A R M A N • K R 0 0 S • P F I S T E R ■ V 0 G E L & A S'S 0 C I AT F Site and Building Concepts A survey of the property has been completed allowing the project committee to accurately address the physical constraints of the site. A drawing of the adjacent residential development provided the team with additional site information. A number of facility options have been evaluated based on the adjusted program and accurate site data. The preferred option is a multi-level structure with the public entry, administrative area, divisible conference space, and ambulance service functions on the main level; a divisible training room and fire prevention on the second level, and, fire department support areas, mechanical and electrical rooms, and future Cit} storage on the basement level The building size of this option is approximately 17,600 square feet including 2,600 square feet for City storage. An added community benefit is that this configuration allows the public access and use of the upper level training room while keeping main floor operations separate and secure. The concept is also sensitive to the adjacent residential development by screening vehicular and pedestrian activity from neighboring properties. The project team is in the process of developing cost impacts and cost options for the proposed facility in relation to both size and quality of the facility. As part of the cost analysis, we are considering salvaging existing building materials in an effort to evaluate the cost effectiveness of re -using existing laminated wood beams. We look forward to the Council work session on April 15th, and are hopeful that the information we present will assist the City Council in making informed decisions regarding the immediate and future goals of the Fire Administration Building, 3 MEMO ENGINEERING DIVISION city of eagan TO: MAYOR & CITY COUNCIL C/O TOM HEDGES, CITY ADMINISTRATOR FROM: TOM COLBERT, DIRECTOR OF PUBLIC WORKS DATE: APRIL 10, 1997 SUBJECT: PROJ 717, RAINIER LANE (STREET & STORM SEWER) On December 26, 1996, City staff received a petition from four of the six property owners abutting Rainier Lane within the Country Home Heights subdivision requesting the paving of Rainier Lane only. This petition was presented to the Council at their meeting on January 7 and staff was directed to prepare a feasibility report defining the scope, cost and financing of this proposed improvement. On August 7, 1990, the City Council denied Project 595 which provided for installation of storm sewer facilities within the Country Home Heights subdivision as requested by petitioning property owners. The cost was estimated at $0.0374 per sq. ft. resulting in a range of $58 to $1,750 per lot. On November 20, 1990, the City denied Project 605 which provided street and storm sewer improvements within the Country Home Heights development as petitioned for by several property owners. The estimated cost of that project was $9,461. Sanitary sewer and water utilities were originally installed in 1970 with a 4" gravel base. The City Maintenance Division has expended considerable time, effort, and expense in trying to control dust, erosion, and maintain an acceptable driving surface. Country Home Heights is the last residential subdivision within the City that does not have paved streets within public right-of-way. Rainier Lane has six properties fronting it with five taking direct driveway access from it. The estimated improvement cost to install a City standard bituminous surface street with concrete curb and gutter is approximately $67,000. This equates to $11,200 per lot (6 lots) or $13,400 per lot (5 lots). Storm sewer required to collect channelized drainage from the paved gutters is F1 Storm sewer required to collect channelized drainage from the paved gutters is estimated at $71,000 for the approximate 1,000' of pipe (includes miscellaneous structures and gravel road restoration). Approximately $53,000 of this cost is for storm sewer that would benefit and serve the potential future paving of other streets within the Country Home Heights Addition. The remaining storm sewer cost to serve Rainier Lane only ($18,000) relates to $3,000-$3,600 per lot (5-6 lots). A preliminary preproject appraisal has indicated that the estimated benefit would be approximately $2,000-$3,000 per lot for those properties abutting Rainier Lane. No preliminary appraisal has been obtained regarding a potential area -wide storm sewer assessment to other lots within the Country Home Heights Addition due to the uncertainty of the scope at this time. Assuming a maximum assessable benefit of $3,000 for each of the six lots, a minimum of approximately $120,000 would have to be financed from some other source. After reviewing this preliminary information, direction from the Council regarding each of the following would be helpful in allowing staff to proceed with this project: 1. Should any storm sewer be installed? The increased erosion will create problems for downstream property owners, ,increased maintenance efforts and General Fund expenditures. 2. Should the assessment area be expanded beyond Rainier Lane to incorporate a storm sewer drainage boundary? 3. How should the 63h lot with no direct driveway access be assessed? 4. What would be the designated source of funds for any assessment revenue shortfalls? 5. Other issues? Enclosed are Figures No. 1, 3, and 4 of the draft Feasibility Report graphically showing the relationship of this project to the Country Home Heights Addition. Your input and direction will be very helpful and much appreciated if staff is to proceed any further with this project. Respectfully submitted, 2��-C4-ci Director of Public Works TAC/jj Enclosures: Figures 1,3, & 4 cc: John Gorder, Design Engineer Arnie Erhart, Supt. of Streets/Equipment 5-"- IL 14M MENDOTA HEIGHTS I 1 50 TATE 4 4 Z9 WN p� TRAPP ROAD ijAil ' ti CORPORATE CEN EAGAN NDUSTRIAL / ROAD',, CENTER CURVE AV ASTER InAi RD G Pyr,. I O I LA. t` L LO to I Project Location -20-97 IOJ717-LMAP CITY OF EAGAN (`` BEATRIC J u� O q~e AIld�E I r I -%M� WES SERVICE <I i OAK W RD. A CLUBVEW DR. I SECTION 3 / _LOCATION MAP l.Q Q u m 1 Y got --os t H = O OSt-Ot Z Q GV a e 3 C.S.A.H. NO.26 (LONE OAK ROAD) 3 = LOTS TAKING DIRECT DRIVEWAY ACCESS ONTO RAINIER LANE 6-20_97 = AREA OF STREET IMPROVEMENTS 'ROJ717 Fig. 3 RAINIE LANE STREET IMPROVEMENTS CITY OF EAGAN ASSESSMENT MAP 3-20-97 PRW717STORM 6 STORM SE 1 DRAINAGE ADUTIOAL STORM NEEDED - SERVE STREET &FRovEWW ON RAW.,z LUNE ONLY 7 J s � I «.« 2 . I I i ' I � 1 � I • �l o q EX.CB'S�-- C.SA.H. N0.26 (LONE OAK ROAD Fig. 4 PROJ. 717 — RAINIER LANE Cary OF EAGAN STORM SEWER IMPROVEMENTS