04/15/1997 - City Council SpecialSPECIAL CITY COUNCIL MEETING
TUESDAY, APRIL 15, 1997
COMMUNITY ROOM/MUNICIPAL CENTER BUILDING
I. ROLL CALL AND ADOPTION OF AGENDA
II. VISITORS TO BE HEARD
111. FIRE ADMINISTRATION BUILDING
IV. PROJECT 717, RAINIER LANE
V. OTHER BUSINESS
VI. ADJOURNMENT
city of eagan
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: April 11, 1997
SUBJECT: SPECIAL CITY COUNCIL MEETING/APRIL 16, 1997
A special City Council meeting is scheduled for Tuesday, April 15, 1997 at 5:00 p.m., in
the Community .Room of the Municipal Center Building. The purpose of the meeting is to
review preliminary drawings and cost estimates for a new Fire Administration Building and
consider options for the improvement of Rainier Lane.
FIRE ADMINISTRATION BUILDING
Mr. David Kroos has been meeting with members of the Eagan Volunteer Fire
Department to evaluate their space needs and program for the new Fire Administration
Building. Those discussions have led to two options prepared by the architect that
require a review by the City Council before any further consideration is given to the
project. Cost estimates will be presented by the architect.
The City Admini5ratorrequested a memo from the architect, a copy is enclosed on pages
through_.2 which provides additional information about the preliminarydrawings
and cost estimates for this capital project.
The architect will need some direction relative to the proposed Fire Administration
building and $1.5 million budget parameters.
PROJECT 717/RAINIER LANE
The City Council received a petition from four of the six property owners abutting Rainier
Lane within the Country Home Heights subdivision requesting the paving of Rainier Lane
only. After completing a feasibility report and cost estimate, there are some cost benefit
issues that need to be addressed for direction by the City Council.
For additional information on Pis item, refe o a memo prepared by the Director of Public
Works enclosed on pages t— through X-.
Direction: To provide response to the policy issues raised in the memo from the Director
of Public Works.
� 01 IN W TA
A'Cr tecz-:e
4 April 1997
City of Eagan
3830 Pilot Knob Road
Eagan, Minnesota 55122
Ref: Fire Administration Building
Dear Mayor and Council Members:
On behalf of Boarman Kroos Pfister Vogel & Associates (BKPV), I would like
to express our appreciation for the opportunity to work on the new Fire
Administration Building. It has been a pleasure working with the Fire
Department Committee. Their input and dedication to this project serves the
community well.
rnter,or Des,gn In its prominent site location on Pilot Knob Road, the new Fire Administration
Building will serve as the gateNvay to the Eagan Municipal Campus. The design
Ens,nee ..njp solution should reflect the consistent level of pride and value the community
places on all its facilities. A functional, flexible facility that meets the space
needs of fire administration, training, and ambulance service is essential to the
success of the project.
We are at a critical juncture in the process where we need the input and direction
of the City Council to ensure that the decisions we make today will serve the
long term goals of the community- in the future.
The City, in its endeavor to balance the needs of fire administration, training and
ambulance service in relation to its current facilities, conducted a preliminary
needs assessment study in 1990 and a subsequent feasibility study in 1996 in
preparation for the current design and construction phases of the project. Tile
design committee has been meeting on a weekly basis to refine the space needs
documentation; gather and address more specific site information, and analyze
facility options and potential cost impacts.
Space Needs Documentation
Preliminary programming indicated a need of approximately 11,400 square feet
for fire administration and ambulance service. In addition, a basement area for
future storage and functional needs was also identified. The current space needs
assessment includes the additional space needed for stairs, elevator, mechanical
222 N. 2nd Street and electrical rooms. along with increased space modifications for the projected
Minneapolis occupancies for the training and conference rooms. The net to gross ratio was
Minnesota 5540
adjusted from 20% to 25% to more accurately reflect the space needed for
612.339.3752 circulation, wall thickness, etc. for a facility of this type. Approximately 15.000
Fax: 612.339.6212 square feet is required to meet the essential space needs of fire administration
and ambulance service plus the area for future basement storage.
bene: R. Kroas ASF.
Pelt, i p`se', ,!A
Gv) J .'cge.A:A
Da. ,a T. ASA
Ecua'Oraa•:.:^:"E^-,,o.e- B 0 A R M A N • K R 0 0 S • P F I S T E R ■ V 0 G E L & A S'S 0 C I AT F
Site and Building Concepts
A survey of the property has been completed allowing the project committee to
accurately address the physical constraints of the site. A drawing of the adjacent
residential development provided the team with additional site information. A
number of facility options have been evaluated based on the adjusted program and
accurate site data.
The preferred option is a multi-level structure with the public entry, administrative
area, divisible conference space, and ambulance service functions on the main
level; a divisible training room and fire prevention on the second level, and, fire
department support areas, mechanical and electrical rooms, and future Cit}
storage on the basement level The building size of this option is approximately
17,600 square feet including 2,600 square feet for City storage. An added
community benefit is that this configuration allows the public access and use of
the upper level training room while keeping main floor operations separate and
secure. The concept is also sensitive to the adjacent residential development by
screening vehicular and pedestrian activity from neighboring properties.
The project team is in the process of developing cost impacts and cost options for
the proposed facility in relation to both size and quality of the facility. As part of
the cost analysis, we are considering salvaging existing building materials in an
effort to evaluate the cost effectiveness of re -using existing laminated wood
beams.
We look forward to the Council work session on April 15th, and are hopeful that
the information we present will assist the City Council in making informed
decisions regarding the immediate and future goals of the Fire Administration
Building,
3
MEMO
ENGINEERING DIVISION
city of eagan
TO: MAYOR & CITY COUNCIL C/O TOM HEDGES, CITY ADMINISTRATOR
FROM: TOM COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: APRIL 10, 1997
SUBJECT: PROJ 717, RAINIER LANE (STREET & STORM SEWER)
On December 26, 1996, City staff received a petition from four of the six property
owners abutting Rainier Lane within the Country Home Heights subdivision requesting
the paving of Rainier Lane only. This petition was presented to the Council at their
meeting on January 7 and staff was directed to prepare a feasibility report defining the
scope, cost and financing of this proposed improvement.
On August 7, 1990, the City Council denied Project 595 which provided for installation of
storm sewer facilities within the Country Home Heights subdivision as requested by
petitioning property owners. The cost was estimated at $0.0374 per sq. ft. resulting in a
range of $58 to $1,750 per lot.
On November 20, 1990, the City denied Project 605 which provided street and storm
sewer improvements within the Country Home Heights development as petitioned for by
several property owners. The estimated cost of that project was $9,461.
Sanitary sewer and water utilities were originally installed in 1970 with a 4" gravel base.
The City Maintenance Division has expended considerable time, effort, and expense in
trying to control dust, erosion, and maintain an acceptable driving surface. Country
Home Heights is the last residential subdivision within the City that does not have paved
streets within public right-of-way.
Rainier Lane has six properties fronting it with five taking direct driveway access from it.
The estimated improvement cost to install a City standard bituminous surface street with
concrete curb and gutter is approximately $67,000. This equates to $11,200 per lot (6
lots) or $13,400 per lot (5 lots).
Storm sewer required to collect channelized drainage from the paved gutters is
F1
Storm sewer required to collect channelized drainage from the paved gutters is
estimated at $71,000 for the approximate 1,000' of pipe (includes miscellaneous
structures and gravel road restoration). Approximately $53,000 of this cost is for storm
sewer that would benefit and serve the potential future paving of other streets within the
Country Home Heights Addition. The remaining storm sewer cost to serve Rainier Lane
only ($18,000) relates to $3,000-$3,600 per lot (5-6 lots).
A preliminary preproject appraisal has indicated that the estimated benefit would be
approximately $2,000-$3,000 per lot for those properties abutting Rainier Lane. No
preliminary appraisal has been obtained regarding a potential area -wide storm sewer
assessment to other lots within the Country Home Heights Addition due to the
uncertainty of the scope at this time.
Assuming a maximum assessable benefit of $3,000 for each of the six lots, a minimum
of approximately $120,000 would have to be financed from some other source.
After reviewing this preliminary information, direction from the Council regarding each of
the following would be helpful in allowing staff to proceed with this project:
1. Should any storm sewer be installed? The increased erosion will create
problems for downstream property owners, ,increased maintenance efforts
and General Fund expenditures.
2. Should the assessment area be expanded beyond Rainier Lane to
incorporate a storm sewer drainage boundary?
3. How should the 63h lot with no direct driveway access be assessed?
4. What would be the designated source of funds for any assessment revenue
shortfalls?
5. Other issues?
Enclosed are Figures No. 1, 3, and 4 of the draft Feasibility Report graphically showing
the relationship of this project to the Country Home Heights Addition. Your input and
direction will be very helpful and much appreciated if staff is to proceed any further with
this project.
Respectfully submitted,
2��-C4-ci
Director of Public Works
TAC/jj
Enclosures: Figures 1,3, & 4
cc: John Gorder, Design Engineer
Arnie Erhart, Supt. of Streets/Equipment
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'ROJ717 Fig. 3
RAINIE LANE STREET IMPROVEMENTS
CITY OF EAGAN ASSESSMENT MAP
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ADUTIOAL STORM NEEDED -
SERVE STREET &FRovEWW
ON RAW.,z LUNE ONLY
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C.SA.H. N0.26 (LONE OAK ROAD
Fig. 4
PROJ. 717 — RAINIER LANE
Cary OF EAGAN STORM SEWER IMPROVEMENTS