07/15/1997 - City Council Regular/.Tel:i`.ia7:11
EAGAN CITY COUNCIL - REGULAR MEETING
EAGAN MUNICIPAL CENTER BUILDING
JULY 15,1997
6:30 P.M.
ROLL CALL & PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA & APPROVAL OF MINUTES (BLUE)
III. VISITORS TO BE HEARD (10 MIIWn TOTAL TIME LIMIT)
IV. DEPARTMENT HEAD BUSINESS (BLUE)
V. CONSENT AGENDA (PINI)
y A.
PERSONNEL ITEMS
B.
FINAL PLAT - Maplewood Acres, Inc. for Eagandale Corporate Center No. 3
C.
RESOLUTION for the Comprehensive Guide Plan Grant Application
J t D.
REQUEST from the HRA to waive the fees on the Eagan Senior Housing development
iA.E.
COOPERATIVE AGREEMENT with Dakota County HRA for Eagan Senior Housing project
Q F.
CONFIRMATION of Findings of Fact, Conclusions & Resolution of Denial, AT&T Wireless Services
RECOMMENDATION, Airport Relations Commission, Congressional correspondence, Federal
21$G.
legislation
2- jH.
CONTRACT 97-01A, receive bids/award contract (Signal Emergency Vehicle Pre-emption -
AInstallation)
2. I.
•p J
CONTRACT 97-14, approve final payment/authorize City maintenance (1997 Sealcoat)
FINAL SUBDIVISION, Karen Fjeld for Moose Ridge Addition
r" l^ "
�� yl L.
PROJECT 721, present feasibility report/order public hearing (Mulcahy Add. - Sanitary Sewer)
PROJECT /12, feasibility
preri. report/order public hearing (Murphy Parkway - Watermain)
y IM.
PROJECT 702, receive final assessment r-0/order public hk-Aring (Woodgate 2nd - Street
Reconstruction)
N.
PROJECT 703, receive final assessment roll/ order public hearing (Mallard Par"x ZO " '',41- Street
Reconstruction)
O.
APPROVE plans and authorize bids for the construction of additional parking at Lexington/Dif ley
athletic fields
. COP.
RECOMMENDATION, Airport Relations Commission, support for MAC upgrade of automated
noise and operations monitoring system
3 Q.
�VI.
FINAL SUBDIVISION, Herb Wensmann for Galaxie Cliff Plaza 3^d Addition
7:00
- PUBLIC HEARINGS (SALMON)
PA.
1 B.
VACATE utility easement, Lots 4 and 5, Block 3, Eagandale Corporate Center
DAKOTA COUNTY Housing and Redevelopment Authority - Housing Revenue Bonds (Eagan
`
`
Senior Housing project)
VII. OLD BUSINESS (ORCHID)
F6 '53 A.
APPOINTMENT to the Airport Relations Commission
111
VIII. NEW BUSINESS (TAN)
A. PRELIMINARY SUBDIVISION - Tri -Land (Forest View) consisting of five single family lots on
2.65 acres located at the intersection of Blackhawk Road and Blue Cross Road in the NE 1/4 of
Section 17
COMPREHENSIVE GUIDE PLAN AMENDMENT, changing the land use from Limited Business
to Commercial Planned Development, a PRELIMINARY SUBDIVISION (Rahn Ridge Third
Addition) consisting of two lots on 2.42 acres and a PLANNED DEVELOPMENT AMENDMENT
to allow a 38 unit motel for property legally described as Lot 2, Block 1, Rahn Ridge 2nd Addition
located at the southwest corner of Rahn Way and Rahn Cliff Road in the NE V4 of Section 31
PRELIMINARY SUBDMSION - Opus Northwest, consisting of two lots on 6 acres and a
PLANNED DEVELOPMENT AMENDMENT to allow a 85 -room Studio Plus Hotel and one lot
for future retail development for property legally described as Lot 9, BIock 2, Eagan Promenade,
located on the'south side of Northwood Drive and Denmark Avenue behind Byerly's in the SE Vi
of Section 10
IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY)
A. PUBLIC ACCESS Committee Liaison Member
X. ADMINISTRATIVE AGENDA (GREEN)
XI. VISITORS TO BE HEARD (for those persons not on agenda)
XII. ADJOURNMENT
XIII. EXECUTIVE SESSION
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at, least
96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid.
Updated: 7/10/97 11:50 am
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 11, 1997
SUBJECT: AGENDA INFORMATION MEMO FOR THE JULY 15,1997
EAGAN CITY COUNCIL MEETING
ADOPT AGENDA/APPROVE MINUTES
After approval of the July 15, 1997 City Council agenda and the regular City Council meeting
minutes for the July 1, 1997 regular Council meeting and special minutes from the June 24 and
July 1 meetings, the following items are in order for consideration.
0
0
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MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
June 24, 1997
A special meeting of the EaganCiti Council was held on Tuesday, June 24, 1997, at 6:00 p.m. in
the Eagan Municipal Center Community Roor.6?-' . �reseitt iere kltsty it jean, City Councilmembers Awada, Blomquist
and Masin. Absent was City Councilmember illl-:Asa-:k' #e W1k'* ice were Civic Arena Manager Mark Vaughn,
Director of Parks & Recreation Vraa, Senior Plwer Ridley, Director of Finance VanOverbeke and City Administrator
Hedges.
OSTENSON PROPERTY
City Administrator Hedges stated that the Ostenson property, which is located adjacent and
directly north of the Eagan Promenade and generally south of the bulk mail facility, is zoned industrial and guided
central area. He stated that at the direction ef1he City Council, Senior Planner Ridley has contacted Jim Ostenson
to discuss the present and future use of his:rerty, sfWg that it has been the City Council's desire to have the
property rezoned to a business park status.:.;After further: -*0i mments by the City Administrator, Mayor Egan stated
that it is his preference that the Ostenson Or$*pArty be de"nated a business park status. Jim Ostenson appeared
and stated that he has concerns about the miaAetability*16f=a completely pure office park for his property. He further
stated that it has been his idea that the land ?oicbLi3d: tfe p ;al?.e .X*e_d:-use of industrial and business park with the
understanding that the industry would be a 1109 -in l4by- irytJj:2lr itt d:�utdoor storage. Mr. Ostenson further stated
that it has been his understanding that the City felt his property was a reasonable industrial site. City
Councilmember Blomquist agreed that the site is reasonable for industry, as long as there is no heavy industrial use.
However, she supported the concept of a mixed business park usage.
City Councilmember Awada stated that she is supportive of business park for the entire property
with the exception of the 13 acres that was sold to the bulk mail facilo':by Mr. Ostenson. City Councilmember Masin
asked why the property was rezoned from R-3, multi -family ressderitibl to L-1, industrial in the early 1990's. Mr.
Ostenson stated that it was his understanding theca v�AS::s%ort3'�e of industrial property. City Administrator Hedges
stated that the City initiated the rezoning becmase:4het re'was 0r effort to limit the amount of multi -family residential
zoning which was a consideration of the City':af ill at:time. Mr; Ostenson stated that he would like to work with the
City. Before the property i5 rezoned, he needsn:uiiQ"anding of the development opportunities if the zoning is
changed to business park.
After further direction and by consensus of the Cf -Council, staff was directed to place direction
for a rezoning of the Ostenson property from industrial to business park on the City Council's July 1, 1997 agenda
for consideration by the Advisory Planning Commission at a public hearing on July 22.
CMC ARENA/SECOND SHEET OF ICE
City Administrator Hedges statli: :the City;flii�::mceived an announcement from the Minnesota
Amateur Sports Commission that it will reces` � :a-'secont the Mighty Ducks funding in the amount of
$125,000.
He further stated that the idifb4ering publi&;policy questions will need to be addressed including: 1)
authorization to complete the contract agre nt..with:tit :Stgte:of Minnesota to proceed ahead with the second
sheet of ice subject to the $250,000 funding*
iii1 direction regarding the financing alternatives
for the balance of the project; 3) authorization is necessary-io-ped with the architectural services provided by
A.C.C. to complete the detailed plans and specs; and 4) direction is needed regarding financing of a unisex
bathroom proposed for an exterior entrance to accommodate the outdoor wading pool.
City Councilmember Blomquist asked when the City would be able to address the layout plans for
the second sheet of ice. Director of Parks and. edP Vr _ stated that as soon as authorization is given to
A.C.C. to proceed with the detailed plans and sjstioiis .' ii�E:iivill be opportunities for the City Council to review
the plans in detail before they are finalized bK.o�bial City Courigl'-*iiilion. He further stated that a rather aggressive
schedule will be necessary if construction of ttWcivic arena is to oejKcc+i with a grand opening scheduled for the fall of
1998.
City Councilmember AwadA::Btat4:*et- "........ present at the March 4 Special City Council
Page 2/Eagan Special City Council Meeting Minutes
June 24, 1997
meeting and asked for an explanation on they0ous revenue bond issues presented in the staff report. Director of
Finance VanOverbeke explained all four fundfhjO.options, City Councilmember Awada asked specifically what the
risk is to the City with the various options. Diiector of Finance VanOverbeke stated that the risk to the City is if the
second sheet of ice does not cash flow and further., if.the, H94.eyAssociation does not fulfill its $50,000 annual
appropriation for the ten year period as agreea :::.""'tIomquist asked about the estimated interest
rate for the revenue bond sale issue. Director'-of' viance'Vi3rit- 46ft Ce compared an outside sale with an internal
sale, stating that the interest rate could be ;baler for an internal, private placement. He stated that an outside
placement for sale would view the issue witli::SQme level of risk due to the good faith commitment by the Hockey
Association which is not backed by any specifiC'collateral. He further stated that if bonds are placed internally, the
money would come from the City's investment pool.
City Councilmember Awada stated that the capital project as proposed is good for the City,
emphasizing that the funding is a combination of a grant, financial commitment by the Hockey Association and the
sale of revenue bonds that will be financed t}i; user fee/cash flow. She further stated that the next step is for the
City to evaluate the overall site plan and defiiOne the i48t use of the municipal center site. City Councilmember
Blomquist agreed with City Councilmember A"da, stati""'ihat the financing proposal should reduce any risk to the
City.
Mickey Sparks and Bill Ost�i *:*:r�pre tit O::U%:: agan Hockey Association, appeared. Mr.
Sparks stated that during the past four years �4fte gists:t AClieyi:#egZ.Wm has been growing, causing a substantial
need for ice time. He further stated that at a recent Hockey Association Board meeting, approval was given to spend
$170,000 during the 1997/1998 calendar year to purchase ice time. He stated that while the boys program may
stabilize, the girls program will continue to place a greater need for ice time and facilities. City Councilmember
Blomquist stated that it has been her understanding that the interest in figure skating is growing, especially with girls
in the community. Director of Parks & Recreation Vraa stated that the Learn to Skate program has blossomed in the
past year. Mr. Sparks stated that the first $50,000 has alreadybeettet for payment to the City to meet the Hockey
Association's first year obligation.
Mr. Bill Osborne, speaking::On.:6' ilf of thd: Eagan Hockey Association, also thanked the City
Council for their support and invited membert'of the .Council tor'JOin the community members who are participating in
the Third Annual Hockey Booster Club Golf Toi1M' a-tJ%W' :*oh►eduled for Friday, June 27, at Crystal Lake in Lakeville.
He stated that dinner will begin at approximately 6:30'p.th:':1' tar tial St :who would like to attend.
Mayor Egan stated that acknowledgement and acdeptance of the Mighty Ducks grant will be
scheduled for consideration on the July 1 regular City Council agenda. City Administrator Hedges stated that the
other issues will be addressed at a later regular City Council meeting, which includes direction to the architect for
proceeding with detailed plans and specifications.
COLLABORATIVE MEETING
Mayor Egan welcomed appo-ta(rriately;iitiClptrl'ts to the second annual collaborative meeting.
He specifically commented that there are rifle bens of*:Jaith community, all three school districts, Community
Action Council, County services, State Senator Wiener, our County Commissioners and many other officials in the
audience. He specifically welcomed Kurt John's'on, Chait olihe Metropolitan Council, for taking the time to join in the
dialogue.
There were presentations by Diane Andersori;'re{iresenting the Dakota County Attorney's office;
Chief of Police Pat Geagan; Mary Ajax, President of the Community Action Council; Gene VanOverbeke and Bruce
Endler, representing Independent School District 196; and a history and review of the survey results from the 1996
collaborative meeting by City Councilmember Masin.
Chief Geagan, Diane Anderson and Independatlt:$cfiW(:;firi;tttt Representative Endler provided an update on
successful collaborative initiatives at the city
r: p}intV'arici'-p�i`s O.Tia( level. Gene VanOverbeke and Bruce Endler
provided an update on a comprehensive studY*g ing a vote tiy�":pistrict 196 School Board. Mary Ajax provided
a summary of the June 10 collaborative meeting'sponsored by the munity Action Council, the Eagan Foundation
and the Chaplain's Group.
Page 3/Eagan Special City Council Meeting Minutes
June 24, 1997
Mayor Egan facilitated a, , ane hour discussion by all participants. Former District 191
Superintendent Jim Rickabaugh suggested t*... vision of learning alternatives to students prior to academic failure
rather than providing learning alternatives onfy:461hose students who have already failed courses because this may
reduce student failure/dropout rates and juvenile truanjzX/delinquency issues. Representatives from the Community
Action Council, the Eagan Foundation, Chief' ag tl: lid: OM:*I* ^�0 officials stated their surprise at the growing
number of transient youth existing in Eagan; 6"nt:*-*"hili* it*:ti�rifitive*r ratios. Mayor Egan, County Commissioner
Patrice Bataglia and State Senator Deanna., -Wiener reaffirmed the value of each participant's effort in creating
healthy communities in Eagan.
In conclusion, City Councilmember Masin asked if the group would like to meet on a more regular basis,
such as quarterly, semi-annually or an annual meeting. There was a strong consensus that the collaborative
meetings continue and that they be held on a semi-annual basis. There were also suggestions by the participants
that every person attending the next collabor0l; is meeting bring questions or an idea to the meeting and further, that
the next collaborative meeting should include -i' -¢me peri6dfor brainstorming, possibly by dividing the group into five
strong groups with various issues chosen and... gdWated.
Mayor Egan thanked everyori� for atteiiding and for their excellent participation.
tMi4jli1fv1':::::'
Date
There being no further business, the meeting was adjourned at 9:30 p.m.
City Clerk
TLH
MINUTES OFIk'S# tA>E-.-':WETING
OF THE EAt;dN iv1# Y i OUNCIL
Eagan, Minnesota
July 1, 1997
A special meeting of the Eagari"'dV.*Cti
p.m., at the Eagan Municipal Center Buil
Counciimembers Awada, Blomquist, Masin and
and Recreation Vraa, Director of Public Works C
MASTER P'LAN19CO
FOR MUNICIPAL
Subject to Approval
alas hellion Tuesday, July 1, 1997 at 5:00
Preset#t; were Mayor Egan and' City
iter. AI$o present were Director of Parks
andiy:Administrator Hedges.
SITE
City Administrator Hedges stated that, at the direction of the City Council, staff has begun
coordination of a scope of services to develop a master plan for the 40 acre Municipal Center site
that currently is occupied by the Dakota County Library facility, Police facility, Municipal Center
and Civic Arena/wading pool. He sJ6. ::that there have been several proposals discussed
ranging from the amphitheater project• prcipQsci;.by the Eagan Rotary Club, swimming pool,
second sheet of ice and space for additional ^0 rk g:::::The::City Administrator further stated that in
response to the City Council's direction, Mr..1 eorge VVstson,.gf Brauer and Associates has been
contacted and, along with the Director of Parks and.•Recr:�tion prepared a draft of a scope of
services for the development of a site rrltor''further stated that Mr. Watson is a
principle planner with Brauer and Assgi iej sk..' ►kio' has familiarity with the City of Eagan having
performed some consulting work with ttie"biehtral Area Task Force and was retained to review the
Unisys site for a central park. The City Administrator stated that there has been no commitment
made to Mr. Watson, only a request that he assist in developing a draft "scope of services" to
complete the master plan for the Municipal Center site.
Director of Parks and Recreation.. Vraa...stated ;that the program elements that were
identified at this time include 1) second:. t .,0.0*t; .2 :gwitr}friii g pool, 3) amphitheater, 4) parking
and access, 5) extension of parkway to easf, and.6)''polii&eXpansion. He stated that Mr. Watson
has outlined two levels for the study. He stater.that IevQl:::; includes a project focus meeting,
preparation of existing conditions base plan, preparation R'altemate schematic concepts and
preparation of a final concept plan at a cost ran�it�g from $x;300 - 7,200. He further stated that
the second level of services includes a preliminary'master:{ and final master plan at a cost of
$5,800. Director of Parks and Recreation Vraa provided a brief explanation of the scope of
services including both levels of services as outlined by Mr. Watson of Brauer and Associates.
City Councilmember Wachter stated that the program elements identified by the Director
of Parks and Recreation are consistent with previous 0. ussions the City Council has had
regarding the Comprehensive Site Master Plan for 16i: Municipal Center campus. City
Councilmember Blomquist raised concerns, about receiving' bnly one estimate and, further, that
the cost for the scope of services appergt<li:3iisjftteirgrijfcant. City Councilmember Wachter
stated that he is in agreement that anot'l14*ftiixi siiaiitd b :66ritacted with a proposal received no
later than the July 15 City Council workshop. City Adminjptrator Hedges stated that he has had
some dialog with Greg Ingram, principle Planner for Ingraitfand Voss, who might be available to
provide a proposal for a scope of services.
Special City Council Minutes
July 1, 1997/13age 2
City Councilmember Awada prppr i dat ::thk:uWhitM discuss the program elements.
She stated that the City should berJ prarcii - :I rk its evaluation of what components
will fit on the Municipal Center site wit<ttvut huge developr costs and further minimize any
expense of parking. She further stated .1 at there are some *6i lamental questions regarding the
extreme elevation and ability to develop ftliz..southeast quadfAt?t of the Municipal Center site. City
Councilmember Awada further stated•: --'ik4 the metriq:;::hi m Brauer and Associates is
comprehensive and provides the scope 6V;W i -. ::pity needs to prepare and present a
sound master plan for the Municipal Center site:' S�ie%tated that the cost and services identified
in level 1 of the proposal seem appropriate, however, would agree to a second request for
proposal from Ingram and Voss.
Mayor Egan stated that he would.Ift-to•separate the program elements addressed by
the Director of Parks and Recreation i ;: +►4 i t c s.*.Wo: the second ice sheet, swimming
pool, amphitheater and parking and ac6iiiis4.tj.?i''p�iorit;r�d the extension of the parkway to
the east from the Municipal Center site and Polio expansidn as a low priority. After further
discussion, there was a consensus by the City C�ncil that the City Administrator and Director of
Parks and Recreation contact Ingram and Voss::*i :.provide-: i:second proposal for the scope of
services to consider a master plan for.:a: ft : ai4:f.Pa140elopment of the Municipal Center
campus.
PROJECT 709R, T.H.131BLACKHAWK ROAD SIGNAL
Director of Public Works Colbert stated that in order to signalize the intersection of
Blackhawk Road and T.H. 13, MnDOT..design criteria requires the construction of a super two
lane improvement from Seneca Roaa-.16 Pnkee Doodle Road at an estimated cost of $1.2
million. He further stated that the maxilhctrii.:"SOT funds currently available are approximately
$350.000. Director of Public Works Colbert as(ce foi?:direction from the City Council as to how
the remaining balance of $850,000 should be.bnanced: r
Director of Public Works Colbert prq it#e¢ a4rt -background stating that Project 709 was
originally proposed for the signalizatiorte-:5f lil'"k Road at T.H. 13, -the extension of Kennebec
Drive from Blackhawk Road to the kie•"Cross/Blue Shield properties and the reopening of
Yankee Doodle Road northwest of Terminal Drive. He stated that as a result of objections
received at a public hearing held on August 6, 1996, the City Council approved only the
modifications to Yankee Doodle Road deleting the proposed Kennebec Drive extension and the
Blackhawk Road signalization due to lack of supplemental funding through special assessment.
He further stated that under the originsf:prpjectr tite:ity.wa�planning on financing $350,000 from
the major street fund.
Director of Public Works Colbert furthW:stated that during the fall of 1996, the City
submitted an application for MnDOT funding for:tie signa#ation of Blackhawk Road at T.H. 13
through MnDOT's local initiative municipal agrenents pitifam. He stated that the City was
informed during early 1997 that this project was eligible for•:approximately $250,000 in MnDOT
funding subject to a corridor study addressing access management and signal spacing needs.
He further stated that MnDOT also informed the City of a proposal to install a structural
preservation overlay on T.H. 13 through the limits of the proposed signalization project. He then
stated that through the concerted effort of the business community and local/state elected
officials, MnDOT agreed to defer the overlay through this arlsa and contribute the equivalent value
of approximately $100,000 towards the super two lane d '.. Director of Public Works Colbert
stated that this is how MnDOT arrived at.the .$.350,000 funding. He further stated that at the May
6 regular City Council meeting,tle;:;tseS2M:;t::: fR authorized the signalization of
Blackhawk Road and T.H. 13 and tfi 'p'i�eEi'arat&::bVdiWded plans and specifications for the
super two which was approved at the June 17 meeting.
Special City Council Minutes
July 1, 1997/Page 3
City Councilmember Wachter s atiefl: :: . Iti:ahipft(d move ahead and commit to the
entire project as previously discussed,::...:*ttt :*t#itt:- i'e:Cliy'�::balance of the project should be
allocated from the street construction hiii#. There being nAirther discussion, the consensus of
the City Council was to authorize funding.. of 50% of the costs do to $650,000 and direct the Public
Works Director to negotiate an acceptablis;_ qst participatiok-' eement.
Director of Public Works Colbert atsc?.0pori iRhitt:{fia City has been informed that there
will be no federal funds available for the Duckwood`b&e interchange which is part of the long
range Ring Road transportation improvements for the Town Centre area. He stated that the
proposed local improvements do not meet standards for federal funding.
City Councilmember Awada stated*thaf slse:}ias'iieiitd:�rom a number of residents about
how much the community is enjoying the wadin�:j bol. SFib,::3urther stated that a question has
been raised as to whether there will be additior3al wading.p.wls constructed similar to the pool
located adjacent to the Civic Arena. Director t
.qcreation Vraa stated that there are
no current plans to locate additionsl viRg::Rvols.:a of the CIP. City Councilmember
Wachter suggested that consideration ofi4fttiona! W dtr g pools be redirected to the APrC for
their consideration City Administrator Hedges stated that the City's wading pool has only been
open a total of four months which includes three months of operation in 1996 and one month in
1997 and that staff are reviewing operations that include whether an attendant should be required
at the wading pool to assure a proper capacity in the pool, monitor chlorine levels, determine
what type of water toys are permissible..within the complex and other related issues. He stated
that the public is requesting consideratit i y -:the City to develop some regulations as well as the
City's need to comply with the State Heialtii .-be" Ment regulations for operating a wading pool
facility. City Councilmember Blomquist stated ttat:if:(s;slble that the wading pool in its present
location may be relocated as a result of the 66-uncil's revlew,.and acceptance of a final master site
plan for the Municipal Center campus. City -.ouncil b r VVachter stated that it has been his
opinion that a pool is still desirable at this:%3iiott aiitl'a wading pool would be compatible.
Mayor Egan expressed concern about: tl ::b' jtdoor unisex bathroom. Director of Parks and
Recreation Vraa stated that it would Ee''a single bathroom facility that is not intended to be a
changing room. Councilmembers expressed their concurrence with the unisex bathroom based
on that description.
City Councilmember Masin stated that she has received calls about why the City is
considering a second sheet of ice befDte::e sW"M--mg:�pg(:4s.given further consideration. Other
Councilmembers expressed similar cll;:::[r:: Cruitiimefiaber Awada stated that we should
inform the community that the second sheet of ice will be .funded and operated through a state
grant, user fees and a contribution by the Hoc dy Assoi igtion. She stated that there 'is no
financial commitment from any City funds, includikg:the ge01*1 fund, making the second sheet of
ice a good investment for the community at this tii.
ADJOURNMENT
The meeting adjourned at 6:10 p.m. for an Executive Session. Present were Mayor Egan
and City Councilmembers Awada, Blomquist, Masin and Wachter, along with City Administrator
Tom Hedges. The purpose of the Executive Session ltiki to discuss the status of clerical
bargaining negotiations.
Date
• City Clerk
TLH
MINUTES OF A REGULAR MEETING OF THE
EAGAN CTTY COUNCIL
Eagan, Minnesota
July 1, 1997
A regular meeting of the Eagan City..Council was held on Tuesday, July 1, 1997 at 6:30 p.m. at the
Eagan Municipal Center. Present were Wyy r Egan and Councilmembers Wachter, Awada, Masin and
Blomquist. Also present were City Admii6iiator Tom Hedges, Senior Planner Mike Ridley, Director of
Public Works Tom Colbert, and City Attorae3r jiat:Sheld!x�.::•:•::•:•:.
GENDA
City Administrator Hedges explained why the City Council holds Executive Sessions.
Councilmember Wachter moved, Councilmember Masin seconded a motion to approve the
agenda as presented. Aye: 5 Nay: 0
MINUTES PFIVOUNE 7,x;1997 REGULAR MEETING
Councilmember Awada moved, Cpuncilme�iWachter seconded a motion to approve the
minutes as presented. Aye: 5 Nay: 0
Councilmember Blomquist requesteca''iati :iiiige*18:'I ider Visitors To Be Heard, the reference to
APrC Member should be deleted.
Councilmembers Awada and Wachter agreed to amend the motion and the minutes were
approved as amended. Aye: 5 Nay: 0
NIINLTTES Of THE JUNE 37;:f 1` ECTAL MEETING
Councilmember Awada requested:. Von page otjf , the first sentence in the fifth paragraph
should read, "City Councilmember Awada statedthat sazi6ig money by coordinating construction time is
essential and should be a determining factor ziiifii iigdg:rvinier vs. spring construction." She also
requested on page two, the first sentence in the fourtfi'p j!,r--'5 is should read, "City Councilmember
Awada suggested closing Slater Road, on the Burnsville bordeer; &refore, eliminating many of the traffic
problems."
Councilmember Awada moved, Councilmember Blomquist seconded a motion to approve the
minutes as amended. Aye: 5 Nay: 0
10MR.- MAD
Maxine Piekarski, 3350 Highway s5, stated 64E Northern States Power is proposing to install a
transmission line within 50 feet of her pzi*` y. She4&ked if the City was aware of this installation.
Director of Public Works Colbert explairOd:,that-tho. ity-was Aware of NSP's intent to install the power
lirie because of the need for NSP to acquire.*. Vii# . #k:indicated that a utility company has the
authority to install the line and the City is not involved in that decision. Ms. Piekarski asked about the
removal of trees in the easement and whether it will meet the requirements of the Tree Ordinance.
Director of Public Works Colbert stated that there is a certain allotment of trees that can be removed for a
public improvement. Ms. Piekarski asked how close the line could be installed to their house. Director of
Public Works Colbert said that the City ordina...... oftjWt:have a setback requirement for a public utility.
He explained that the condemnation proces: alitiw t�:�Oaneowners to present their case in court.
Rollie Crawford, representing Home Development, stated they were concerned about the
construction of the Fire Administration tiUding and the poterjUal impact on the Kingswood
development. He requested a meeting vft;Ci stal#, ci:theatchitect. City Administrator Hedges
X.
stated that staff would be willing to arra g��----
EAGAN CITY COUNCIL MEETING MRZ=; JULY 1, 1997
PAGE 2
[5EI!AR .HEAD. BUSINESS
CONSIDERATION OF SECOND SHEET OF ICE/MIGHTY DUCKS GRANT
City Administrator Hedges provid.q4,,=.pv.!Zrs!*gw..(?jR.this item.
..........
A-! T)A'
Director of Public Works Col. d that after review of the bids submitted for Contracts 97-07
and 97-11, Items 0 and P, a discrepancy was found in the low bid amount and the new bid amounts are
slightly higher.
In regard to Item B, Agreement, Cost Participation and Indemnification, Environmental
Remediation, 855 Lone Oak Road Counamember Blomquist asked about the estimates for management
and remediation. Assistant to the City
Whenstein explained that the extent of
remediation costs will not be known untilOe build'a...g."i"'
is removed. He mentioned that with regard to the
TIF development by Roseville Properties-6rt Highway:55 it is necessary to approve an assignment
agreement since the owner has now formp4:tWp;.jx�#-w &...-He added that the assignment agreement
included a clause releasing the initial de ....... :a. legal counsel it was suggested that the
V* Peyi:- MA4-01�40 ...
clause be removed. This item was added to the consent agenda as Item BB for approval.
In regard to Item 0, Authorize preparation of 121ans and specifications, Fire Administration
Building Project Boarman, Kroos, Pfister, Vogel & Associates and approve construction financing plan
including resolution for use of Cable Franchise Fees CounciluwMber Blomquist stated that she disagreed
with the statement that other cities are criticized by, thg:0*d4stTy:in its efforts to remove franchise fee
authority from local units of government. S.h,.g:FdV1htthe resolution be strengthened and re-
worded. She noted that the training 64' franchise fees being allotted and the City will
also be contributing funds.
A. Personnel Items
Item 1. It was recommended to accept the resignation of Elizabeth Riel as a part-time Building
Maintenance Worker.
Item 2. It was recommended to approve the hiring of Richard Johnson as a part-time Building
Maintenance Worker.
............
Item 3. It was recommended to approve'A"A"hiring-:9-Mil. Whiseand and Karl Ulfers as part-time
seasonal Skate Guards.
Item 4. It was recommended to approve*...hiring :6fAaron Fitz1off and Aaron Hunter as part-time
seasonal Civic Arena Supervisors.
Item 5. It was recommended to approve the hiring of Ben Anderson and Jeff VanOverbeke as seasonal
Street Maintenance Workers.
Item 6. It was recommended to approve the 4ift:dcyan. Newmann as aseasonal arkainte anc
e
Worker.
Item 7. It was recommended to approve�•tfte hiring of Judy V&de as a part-time seasonal Program
Instructor.
..........
Item S. It was recommended to approvtht.tmp :"berg as a seasonal intern in the Planning
Division.
EAGAN CITY COUNCIL MEETING MINUTES; JULY 1, 1997
PAGE
Item 9. It was recommended to approve the hiring of Michael Mootz as a part-time seasonal Basketball
Official/Referee.
Item 10. It was recommended to approve:tl hiring of Meghan Doherty and Jake Groff as part-time
seasonal Recreation Leaders.
Item 11. It was recommended to approve the filii4'6i'l5a6"IbI nson as a part-time seasonal Recreation
Assistant.
Item 12. It was recommended to approve the hiring of John LeMieux as a Street Maintenance Worker,
contingent on successful completion of the City's physical examination requirement.
B. A eement Cost ParticiRation and Indemnification Environmental Remediation 855 Lone Oak Road.
It was recommended to approve an afire (ont betw.gen the City and RPMC Development Company and
Terminal Eagan III for an equal participaljpFi in the its of remediation of contaminated soils at 855 Lone
Oak Road in the Highway 55 redevelops i district;:::::
C. Transfer of property, 855 845 835 Properties Hwy. 55
Redevelopment District. It was recommr of property at 855, 845, 835 and 821
Lone Oak Road, acquired as a part of the redevelopment activity associated with the Highway 55
redevelopment district to Roseville Properties and its successors, RPMC Development Company, LLC
and Terminal Eagan III, LLC, common developers of the Eagan Business Commons.
D. Final Subdivision, Roseville Properties for Eagan Business.Coinmons. It was recommended to
approve a Final Subdivision (Eagan Business Commorm).:�&` tin' of four (4) lots on 26 acres located at
the northwest corner of Lone Oak Road and :�tiI3;,i}ii;SW 1/4 of Section 2.
E.
between the City and the Dakota County HRA for
Lane properties for incorporation in a commercial
redevelopment tax increment district.
Authority, acquisition of Lawrence Avenue
-t. It was recommended to approve a contract
Wition-of the Lawrence Avenue and Linde
phidg associated with the Highway 55
F. Recommendation, Economic Development Commission, Amendment of Revolving Loan Fund
Guidelines, Application Deadlines. It was recommended to continue consideration of an amendment to
the City's revolving loan fund guidelines to eAt Nb3 app4%#9p.deadlines as presented.
G. Prosect 68Z, approve assessment defer 2a izree t� (Deerwood Townhomes - Utilities). It was
recommended to approve the assessment:d4erral agreements (Deerwood Townhomes - Utilities). (Linder
Francis Franz properhi.)
H. Delete condition of approval for Eagandale Center Industrial Park No. 12 - MEPC. It was
recommended to approve a deletion of Condition #2 of the Development Contract for the Eagandale
Center Industrial Park No. 12 Addition.
I. Final Subdivision, Tri -Land for Majestic (? :::Tf-Wa's:*!: ended to approve a Final Subdivision
(Majestic Oaks) of 9 single family lots and:dhi�*outlot consist## Af 19 acres located north of Cliff Road,
west of Highway #3 in the SE 1/4 of Sectfoi 25.
J. Approval to proceed with design to Eft -lake alum dosjnjiii_�tion. It was recommended to authorize
the preparation of detailed designs andspii WD!,tS. bt#+oe; $id documents for Contract No. 97-12
(FishLake alum dosing station).
EAGAN CITY COUNCIL MEETING MINUTES; JULY 1, 1997
PAGE 4
K. Contract 94 -ZZ acknowled a com letion authorize Cily maintenance own Centre 100 -14th). It was
recommended to acknowledge completiori.pf Contract 94 -ZZ (Town Center 100 -14th Addition) and
authorize perpetual City maintenance suljeet to warranty provisions.
L. Contract 96-U acknowledge completi2rt/aut 2rize C,) - tenance Wrecision Tune) It was
recommended to acknowledge completioi:of:Cision Tune Addition) and authorize
perpetual City maintenance subject to warrAnty provisions.
M. Contract 95-HHHacknowled eco ''%tion authorize Ci maintenance Galaxie Cliff Add. - No. 1).
It was recommended to acknowledge completion of Contract 95 -1 -HH (Galaxie Cliff Addition) and
authorize perpetual City maintenance subject to warranty provisions.
N. Contract -96-13, approve final paymentlacknowledge completion/ authorize City maintenance
,(Mallard Park 2nd & Woodgate 2nd - Streecons on). It was recommended to approve the 6th and
Final payment for Contract 96-13 (Mallar4:Park 2nd:$ Woodgate 2nd Addition - Street Reconstruction) in
the amount of $18,233.11 to Danner, Inc.,4hd accep k#ie improvements for perpetual City maintenance
subject to warranty provisions.
O. Contract -97-07, receive bids/award cont act aagan Bifsit esitommons - Streets & Utilities)_ It was
recommended to receive the bids for Contract 97-07 (Eagan Business Commons - Streets & Utilities),
award the contract for the base bid without alternate no.1 to the lowest responsible bidder and authorize
the Mayor and City Clerk to execute all related documents.
P. Contract 97-11, receive bids/ award contract (Old Sibley Hwy; - Streets & Utilities)It was
recommended to receive the bids for Contract 97-11 (Old. ik� Highway - Streets & Utilities), award the
contract to the lowest responsible bidder ad:au#iii je #YtMayor and Clerk to execute all related
documents.
Q. Authorize Preparation of plans and speciiicat oits�; %-,e Administration Building Project Boarman
Kroos. Pfister Vogel &Associates and aMrove constructs iiancing elan including resolution for use o
Cable Franchise Fees. It was recommended to authorize the ptVaration of plans and specifications for
the Fire Administration Building project, to approve a construction financing plan and to approve a
resolution (as modified) for the utilization of cable franchise fees as a part of the financing plan.
(Councilmember Awada opposed)
R. Contract, City of Eagan and Healt
instructions. It was recommended to
Transportation, Inc. to provide pre-ai
the City of Eagan and Healtheast
instructions.
S. Findings of Fact, City of Eagan, rezod-W of ap o dmately 80 acres from 1-1 (Limited Industrial) to B]
f Business Park). It was recommended t6.4 . re.ttii ;l~ i %, ,.pf Fact relating to the rezoning of
approximately 80 acres from I-1(Limitedl[:� u *J):to:#Y': $ti5iitess Park) initiated by the City of Eagan
for property located at the NE intersection of Lexington Avenue and Yankee Doodle Road,
T. Contract 97-12, approve final gaymentl authorize City maintenance (Deerwood Res. - Logo) It was
recommended to approve the 2nd and final payment of $500 for Contract 95-12 (Deerwood Reservoir -
Logo) to Tight Rope, Inc., and authorize thei:ecttt:fgr perpetual maintenance subject to warranty
provisions.
U. Contract 97-01 a122rove MnDOT cost ] ' hiticj ation agreehi6ht (EmergenEy Vehicle Pre -em tion -
Signal Modifications). It was recommeri&d to approve a Cosi;x'articipation Agreement with MnDOT for
City Contract 97-01 (Emergency Vehicle?i.v*mpopxx-,Sign461:MOdifications) and approve a resolution
authorizing the Mayor and City Clerk td:i*xttt Wm�eii iioitiments.
EAGAN CM COUNCIL MEETING MINUTES, JULY 1, 1997
PAGE 5
V. Amend access easement Lot 1 Block 1 Eagan Convenience Center. It was recommended to approve
an amendment to an access easement from .Lot 1, Block 1, Eagan Convenience Center, to Duckwood Drive
and authorize the Mayor and City Clerk t6:&ecute all related documents.
W. Vacation of ota nding easement cancel.pubW-bn�,;t;, •.$,lock 1, Tara Ct 1 It was recommended
to cancel the public hearing scheduled forUdy is iCJ iie:i isiila' on of a vacation of a ponding
easement over Lot 3, Block 1, Tara Court, not refund tf►e-application fee.
X.
for
west of Lexin on Avenue. It was recommended to direct staff to initiate a Rezoning process from I-1 to
BP for approximately 42 acres located north of the Eagan Promenade and west of Lexington Avenue in
the southeastern quarter of Section 10.
Y. Tree Contractor Licenses River Tunc
to approve a tree contractor license for
Z. Fertilizer Applicator License, Gua
recommended to approve a fertilizer
It was recommended
Service as presented.
v Road, Eden Prairie. It was
Turf Care as presented.
AA. Project 712, receive final assessment roll/set public hearing (Surrey Heights - Streetlights) It was
recommended to receive the final assessment roll for Project 712 (Surrey Heights Addition - Streetlights)
and schedule a public hearing to be held on August 5,1997.
BB. Assig=ent and Consent Agreement
D.P. Commers to_RPMC Development Co
recommended to approve the assignment
Development Agreement from D.P. Corm
Eagan III, LLC excluding the clause releas
fersz3fnal Eagan III, LLC. It was
,went for the Roseville Properties TIF
,elopment Company, LLC and Terminal
from obligations under the agreement.
Councilmember Wachter moved, Councilmeritdo seconded a motion to approve the
consent agenda. Aye: 5 Nay: 0
OLD 'BUSINESS
SLATER ROAD SIDEWALK PROPOSAL
City Administrator Hedges provid :ftn r q e -*Q.�'" item.
Kurt Denson, 4750 Oak Cliff Drive, 'stated tha#'there is a safety concern due to the traffic coming
out of Burnsville. He said he would like 1:4ee the roW closed.
Jeff Skochil, 2223 James Street, saideieviedk is necessary to address the safety
issue. He requested that the size of the sidewalk and setback from the curb be reduced. He noted that
Otis would reduce the number of trees that would have to be removed in the boulevard. He further said
that he was concerned about the proximity of the sidewalk to the pond.
Doug Hultberg, 2243 James Street, MJW1h65 # 0.iAV:bR is also concerned with safety. He presented
a petition containing signatures requesting.0ie C•ltq,�'oi i :6'omtruct a sidewalk along the west side of
Slater Road. He stated that the reason for . ifing the sidew4k:jbn the west side is because more residents
live on the west side and there is already a sidewalk there.
Joe Repya, 4813 Slater Road, statWUAt•he.�grged x:s Walk needs to be installed, but he said it
should be located on the east side so childiitififiass a road four times, as would happen
with a sidewalk on the west side. He noted Shat the west side has numerous driveways that back onto
EAGAN CTTY COUNCIL MEETING MINUTES; JULY 1, 1997
PAGE
Slater Road. He also noted that the east side has two large pieces of land that could accommodate the
sidewalk and not affect residents' property..,,He added that numerous trees will be destroyed and
residents' privacy lost if the sidewalk is iAis Hed on the west side. He requested that the City Council
approve a smaller setback and sidewalk.:*He:presented a petition with signatures supporting the
installation of a sidewalk on the east side. Slat".RgaLd,...I:ie.sh4wed pictures of sidewalks in other areas
of Eagan that are smaller in size and haVE*A::;:0*i� #let Alia"' s:'; :stated that putting a sidewalk on the
west side will jeopardize children's safety..,He mentioned"lliaOie brought a video to the meeting to show
the proposed sidewalk, as staked on the easy side, which would result in the limited disturbance of
vegetation.
Councilmember Wachter noted that he would not support a four foot wide sidewalk, but would
agree to reducing the setback. Mayor Egan explained that the City has standards for sidewalks.
Mr. Denson stated that more thaii.0% of the•irees along Slater Road were previously removed
from the boulevard and not replaced.
Janie Edwards, 4778 Slater Road, stated tha€:& sidewalk is currently on the west side and if it is
moved to the east side it will result in ki4.'he ' ":titi eross;ttt� street which would create the need for a
stop sign to ensure safe crossing. She add6d:thi.t:tlithat access Slater Road on the
east side. She further added that the majority of the residents live on the west side.
Councilmember Wachter noted that the east side of the road has mainly commercial
development. He said that the possibility of residential development on the east side may result in more
driveway accesses in the future.
Deb Repya, 4813 Slater Road, stated;that:3;�d6*'1tc.on the east side could be connected with the
trails in the park. She said that the west:siife:-`hh 'more raids that intersect with Slater, creating more
safety concerns. She further said that the envk-oMental *66struction should be taken into account.
Discussion occurred among the City Council"ari��;garding the appropriate size for the
sidewalk, the setback and signage.
Councilmember Wachter asked about the impact that would occur to the townhomes as a result
of the removal of trees. Director of Parks and Recreation Vraa stated that some mature trees were
identified to be removed; however, he did not know if that would be considered a significant number
given the length and width of the project. He;:jndicated that staff would follow up on the mitigation
status of the trees that were removed along Sli wapadVeiiii usly. Director of Public Works Colbert
discussed the speed study that was condp.. d on S Road.
Mayor Egan stated he was willin',lb supporta four foot setback and a six foot concrete sidewalk.
Councilmember Blomquist suggested t1t ; fKlewallc; ttl :sg#back be reduced further. Councilmember
Awada said that the logic for installing t#i ;s id ii ilX;dh:t side is that itis easier to construct a
sidewalk before there are residents adjacent to it.
Councilmember Wachter moved, Councilmember Awada seconded a motion to direct staff to
locate a six foot sidewalk with a four foot setback on the west side of Slater Road.
Mayor Egan explained that the stafoifct'tieterift a if the warrants are met for the placement of
a stop sign at Wall Street. CouncilmembetS':Wachter and AiKada agreed to amend their motion to include
directing staff to review the feasibility of a stop sign at Wall street and Slater Road. Councilmember
Blomquist said she still felt the sidewalk-*Nbuld be five feet afid:the setback should be three feet. Mayor
Egan noted that is the current city of Bu sv�l]e•standa .—wt is idt Eagan's and he would only support a
six foot trail for safety reasons.
EAGAN CITY COUNCIL MEETING MINUTES; JULY 1, 1997
PAGE 7
A vote was taken on the motion. Aye: 4 Nay: 1 (Councilmember Blomquist opposed)
Councilmember Wachter moved,:0. 4ncilmember Awada seconded a motion to direct the
preparation of plans and specifications foF&t Slater Road sidewalk project Aye: 5 Nay: 0
ORDINANCE AMEN`;';2;2;;C#IANGING TITLE OF
ADVISORY PARKS, RECREATION,—
TO
ECREATION,ATO ADVISOR: PARKS COMMISSION (APrQ
City Administrator Hedges provided an overview on this item.
Councilmember Awada moved, Councilmember Wachter seconded a motion to approve an
amendment to City Code, Section 2.52, changing the title of Advisory Parks, Recreation and Natural
Resources to Advisory Parks Commission ; :P,ye: 5 Nay: 0
' fiEW V$INESS
CONDITIONAL USS;g���RELESS SERVICES
City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a
staff report. Peter Beck, representing AT&T Wireless, explained that locating a monopole on the Cliff
Road reservoir water treatment site will allow AT&T to provide adequate coverage and capacity. He
stated that the ordinance they worked on with the City directed them to locate monopoles in industrial
and public facility districts. He further stated that public facility -districts are located around the City and
provide the opportunity for use on the larger sites that:bav a ci�ttain amount of existing vegetation. He
went on to explain their need for this site. He-noft l: tti t dere are no industrial sites to locate a pole on
within this search area. He also noted tha:t:ata'other. 7ublic facility sites, but the elevation is not as
high and would require a taller pole. He commented that:the existing trees on the site will screen the
view from the majority of the surrounding homie.::addressed the perceived health impacts and said
that it has been Congress's and the FCC's judgment. staltaions such as this do not raise a potential
health issue. He also said that the low wattage being utiliz&tiviill not create any health problems. He
noted that this is an opportunity for the City to make some money should the City enter into a lease with
AT&T in the future.
Councilmember Blomquist said she was concerned about the use of this property. She noted that
the unsightly water tower was finally removed -and she did.not feel a freestanding pole would be
appropriate on this site. She further noted:t# t: * CityCQifti _ should possibly look at the idea of selling
the property for R-1 development. She sad:tliat the:?-3tgCouncil needs to establish the locations where
these poles are acceptable. She added thiit4here areiiiple places to locate the poles in the City.
Mr. Beck stated that they would:�Ot,be .ahle:tQ:deliver the appropriate signal without the
necessary infrastructure. He added that'itig:riit[tpQgt3g:Iand zoned public facility has been
accepted by other cities. He further added that the ordinance adopted by the City narrows down the
available sites more than ordinances in other communities.
Mayor Egan asked if the monopole could be located on the golf course site. Mr. Beck said that the
golf course site would serve their needs, but be: 4 ddd.�at 8ffie same objections may be raised if they
propose locating the monopole there.
Frank Condon, 1308 Dunberry Lai� said he was opd to commercial use on land zoned
public facilities. He stated he was coned about potential Ilth problems.
Paul Cook, 1304 Dunberry Lane.* fid tpc1e should not be located in a residential
area.
EAGAN CITY COUNCIL MEETING MINUTES; JULY 1, 1997
PAGE 8
Mike Bukovich, 4557 Ches Mar, commented that this monopole would be obtrusive on this site
and he was concerned that it may serve as, a..4ghtning rod.
Alex Cook, 1304 Dunberry Lane,:iaded that placing the pole on this site will reduce the aesthetic
value of the land. He mentioned that the residents,in.the.w. A.hAve already had to deal with their share of
. i�:&. ' . " , ,
:.:.: ction of this pole.
land disturbances and they shouldn't have::' W1.
Dan Meridan, 1296 Dunberry Lai�':stated that the residents are uniformly opposed to the
....n.
construction of the monopole. He said th6in► is an active debate about the possible health concerns. He
noted that the pole will be unsightly and will result in no benefit to Eagan residents. He stated that other
potential sites have not been explored.
Councilmember Blomquist moved to deny a Conditional Use Permit to allow a 100' tall
communication monopole on Lot 1, Block:2-Joseph
Connolly Addition, located north of Cliff Rd., east of
Ches Mar Drive in the SW 1/4 of Section. - Z-7`,and iuidw directed the City Attorney to prepare Findings of
Fact.
Councilmember Awada stated should deal with the issue in the
same manner as the Advisory Planning C d
.pTpved the conditional use permit, but
denied issuance of the lease agreement with AT&T. Mayor Egan seconded Councilmember Blomquist's
motion noting that the APC's action recognized the fact that this application technically meets the
ordinance criteria; however, their recommendation was to direct staff to not enter into a lease agreement
with AT&T. He added that he believes the City Council has a valid basis for denying the CUP since the
City is the landowner and does not want to enter into a lease .4 '
. ..... S-r:pement with the applicant. He stated
that the use is inappropriate for this site and the Cit Ons
.y shftild:k ider alternative uses for this land. He
further stated that he did not want to get lo.cWI-:ii":.-4:t-UP- or a wireless tower that runs with the land
whereby the City could be forced to enter -iii W-relitions* with a party they do not want to enter into a
relationship with. He said he wants to niaintawthe flexiliiJity of looking into other land use policies for
this site in conjunction with the Comprehens ..".'.plananalysis.
... . ....
Councilmember Blomquist stated she would like sWf.--dkected to further define what public
properties these uses would be allowed on. She further stated that she did not feel the City's ordinance
was intended to include every parcel of public facilities for such uses and she said that the ordinance may
need to be amended.
Councilmember Wachter stated that..&i< 4y should.be done with regard to this property and
should be considered for use by the Park..
&rtMOnt.P*FT-..i$$j !� sold for R-1 development.
... ....
Councilmember Awada said sh4W`Iialis gom-g:'t-'h:i-:'irote against the motion with the understanding
that she does not feel the City has the lego-Oght to duty this request since it fits the current ordinance and
she felt the City Council should deal wit# :kexeq st in Ihe.*Wje manner as the APC.
e' with
Councilmember Masin noted that the City was ai:id with a similar situation before when they
denied a CUP that met the criteria and she asked the City Attorney if action the Council was considering
regarding this request was legally enforceable. City Attorney Sheldon stated that the issue before the City
Council is a request for a CUP and the Council has to make a determination on the facts and information
and whether it meets the criteria of the ordinAnce.':.-':W.`Wded that the majority of the City Council
apparently had reached the conclusion that:&Ae8:Ihe-Q�ra,
CitgoEagan .1agan is the landowner and has no intentions
of enteringinto a lease it would be imprd&.16 issue the dW.4nd that tying up the land for a long period
of time would have adverse effects on tlfO'City. Councilmeatiei Wachter stated that he agreed with the
way the APC handled the request. Coutt�*Jember BlomquistMid that she believes the City Council
should consider zoning this property to:14*1 the.Pixyk Depai6int is not interested in it and the Council
should clarify if parks should binclude
0. nimg classification.
EAGAN CITY COUNCIL MEETING MINUTES; JULY 1, 1997
PAGE 9
A vote was taken on the motion. Aye: 4 Nay: 1 (Councilmember Awada opposed)
Councilmember Blomquist and hf� r Egan agreed to amend their motion to include providing
direction to staff to study all surplus pubIk*V'1*r*operties to determine the future public purpose, including
the former Cliff Road reservoir site.
PRELIMINARY PLANNED DEVELO" >31l%I NT; VARTAga & PRELIMINARY SUBDIVISION
DAKOTA CO (EAGAN SENIOR HOUSING)
City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a
staff report.
Councilmember Wachter moved,.CQuncilmember Masin seconded a motion to approve a
Preliminary Planned Development for a �or Housing Campus up to 235 units of senior housing or 130
units of senior housing and a two story 60.00 squari4*6ot office building on property located on the south
side of Town Centre Drive, east of Derma:} :'Avenue.*ftd north of O'Leary Lake in the NE 1/4 of Section
15 subject to the following conditions:
1. The proposed campus shiffiidt;dcE .:235:��rooms of senior housing or care
facilities or the campus shall not exceed 130 units of senior housing and a 65,000 square
foot office building. The height of the office building shall not exceed two stories.
2. All residential buildings shall be constructed to meet interior noise level of 45 dBA for
aircraft noise attenuation purposes.
3. The developer shall install mpme"-- �-: en. for year round screening and to break up
vertical elements behind: and 2 -i. -provide additional parking lot screening for
building 3 along the Town. Drive &ntage and irrigate all maintained landscape
and lawn areas on the site. ...
4. A Final Plan Development Agreement shall i4:e*'*k`ecuted with the construction of each
building and shall consist of the following exhibits: Final Site Plan; Final Building
Elevations, Final Lighting Plan and Final Landscape Plan.
5. Future Buildings shall be compatible in design, color scheme and building materials
utilized for proposed bui1dip.&2.-..-. ........
X
6. The developer shall provw- an emq*'y
g' vehicle access to the rear of Building 2 along
..... em
.
the west side in compliaikeii-with thL&:*-'C*.f*'ty fire code.
7. Any signage shall comp
8. Dumpsters stored on the exterior shall be ari attached enclosure matching the building
materials of the building.
Aye: 5 Nay: 0
Councilmember Wachter moved, Q. &`dffi` a seconded a motion to approve a
Y
Variance to the Shoreland Ordinance (sectibh-11.21, Subd. fQ;P.Ze) to allow density transfers to a tier:
closer to the water body on property locaWd-*on the south siMbf Town Centre Drive, east of Denmark
Ave. and north of O'Leary Lake in the NE -4. -d to the following conditions.
of Section 15 suW
:X:
EAGAN CITY COUNCIL MEETING MDRTM; JULY 1, 1997
PAGE 10
1. The proposed campus shall not exceed 235 units/rooms of senior housing or care
facilities or the campus sh.all. not exceed 130 units of senior housing and a 65,000 square
foot office building.
2. The land between 200 and. Wfeat frowbeQUM in the proposed outlot must remain
as permanent open spac6.:jai ZPAst-lb0Riatained or planted with native grasses.
Aye: 5 Nay: 0
Councilmember Wachter moved, Councilmember Masin seconded a motion to approve the
Preliminary Subdivision consisting of one lot and one outlot on property located on the south side of
Town Center Drive, east of Denmark Avenue and north of O'Leary Lake in the NE 1/4 of Section 15
subject to the following conditions:
1. The developer shall corm l** with ftik standard conditions of plat approval as adopted
by Council on February 3:1993:
B1, B2, B4, C1, C2, D1, Et.
.........
2. The property shall be platted.
3. Runoff from the western portion of the development be treated via on-site ponding prior
to the discharge to Pond DP -23. The pre-treatment basis shall have a minimum wet
volume and mean depth of .8 acre feet and 3 fee respectively, and shall meet the City's
Standards for Detention Basin Design
4. Runoff from the eastern :of -die site all be direction to Pond DP -20. The City
shall require a cash dedication -in lieu of 6bi:site ponding for this portion of the site, the
proceeds of which should 154
Pollutant removal efficiencies in Pond DP
20.
5. An ungraded buffer at least 50 feet in width back from the ordinary High water level of
O'Leary Pond shall be preserved. This buffer should be left in an unmainti-Lined condition
after development to filter overland runoff and provide buffer.
6. Filling or draining of wetland;areas within.thV.. development parcel shall be prohibited,
7. Tree Protective measure&##. . 4 foot"*.!ybthyI.ene safety netting) shall
be installed at the
Drip Line or at the peri"id"'r of thetiiiiical Root Zone, whichever is greater, of significant
trees/ woodlands to be pM*erved.
8. The developer shall conte lj'� f .'.,p . di�:k at least five days prior to the
...... ....
issuance of the grading permit to ensure . compliance mpuance with the approved Tree Preservation
Plan.
9. The developer shall be responsible for additional park dedication at the residential rate at
the time of building permit for-e&&l W*Mm
unless waived by the City Council.
10. The developer shall be resisible for ]M'Wfiri
a sidewalk along Town Centre Drive.
11. The developer shall obtdM:ia modification to IM: Eagan Heights Commercial Park Indirect
Source Permit for this d��' n XXI:
!
X.,
EAGAN CITY COUNCIL MEETING MINUTES; JULY 1, 1997
PAGE 11
12. The slope behind buildings 1 and 2 shall be planted with native trees and grasses and
plantings in unmaintainedAreas shall be approved by City staff.
Aye: 5 Nay: 0
PLANNED DEVELOP ... 3 .... *
.".'-:- E -Z AIR PARK, INC.
........
.... ................... .
City Administrator Hedges provid:-'-, an overview on this item. Senior Planner Ridley gave a
staff report.
Councilmember Awada moved, Councilmember Wachter seconded a motion to approve a
Planned Development Amendment allowing the property owner at 2804 Lexington Avenue S. to remove
and replace an existing garage and add ah.00 square foot office to the north side of the new garage on Lot
7, Plainview Addition, in the SW 1/4 of Sion 2 sul�j ct to the following conditions:
1. The new building shall of be useif*-6r office use and as an accessory residential garage.
2. The exterior of the newting residence,
match the existing
3. The applicant/owner shall be responsible for assuring that the existing lines can
accommodate the additional use and also that this general utility layout is functional.
4. The new building shall be constructed with noise attenuation measures that achieve a
maximum indoor noise level of 50 dBA.
-X
Aye: 5 Nay: 0
CONDITIONAL USE PERMIT Si VAR
L"CE - CLS. WEST NEW VECTOR GROUP INC.
City Administrator Hedges provided an ove*r"'d`:ni:':'"':'!b0�. Senior Planner Ridley gave a staff
report.
David Larson, applicant, explained the need for the variance.
Councilmember Blomquist moved, Councilmember Awada seconded a motion to approve a
Conditional Use Permit allowing a 120' comp u'jktion to 4orzated at 3659 Kennebec Road subject to
the following conditions:
...... . ......
1. The Conditional Use Pefttdf shall be�fkorded at Dakota County within 60 days of City
Council approval with rp*"M'.-.'pt prov:pgd to the City.
.... ...
2. The Conditional Use Peifpiid
communication monopole. No
equipment or antennas may be in excess of 120'.
3. A building permit shall be obtained for the erection of the monopole.
4. The applicant shall provide th6-,Q4`a" m
0 -ntation, from a structural engineer,
confirming the structural
� psed monopole.
5. No artificial iHumination':shall be allowed ori -the' tower except when required by law or
another governmental ao*Zcy.
..... .....
6. No signage other than ft-:p**q'.:bJ:jd'F*t* — i�*
,v.. ..... !gs or equipment information shall be
affixed to the tower or the equi . pme iif building.-
EAGAN CITY COUNCIL MEETING MUq=; JULY 1, 1997
PAGE 12
Aye: 5 Nay: 0
Councilmember Wachter moved,:Obuncilmember Awada seconded a motion to approve a
Variance to the c6 -location requirement f&44ower exceeding 100'. Aye: 5 Nay: 0
ORDINANCE CITY CODE SECTION 11.20,
ENTITLED "LAND USE RFGULATIOgw"((ZONING) REGARDING
COMMUNICA,70N TOWERS AND ANTENNAE
City Administrator Hedges provided an overview on this item. He noted that the ordinance
states commercial towers are not allowed in residential zoning districts.
Councilmember Awada moved to approve an Ordinance Amendment to the City of Eagan Code,
Chapter 11, entitled Land Use Regulatioiis Zoningj,key, amending Section 11.20 regarding Antennae,
Satellite Dishes, Wind Energy Conversioo:$stems, *W Towers and by adopting by reference Eagan City
Code, Chapter 1, Section 11.99.
Councilmember Blomquist stated:#�#:st4-.tbmu was another ordinance that clearly
indicated towers and antennas were to
b6
.... il:iv4.. r:: kKgs and in obscure places. Mayor Egan
said that the City Council did not intend to restrict &* towers and antennas to water towers.
Councilmember Blomquist noted that she would not support this ordinance.
Councilmember Wachter seconded the motion.
.........
m; .t this ordinance could be misinterpreted.
Councilmember Blomquist stated she was cm-A&.M .6
She suggested that this ordinance should be ed. Councilmember Awada said that the
action being taken by the City Council is## :pMepi a clen'CW misunderstanding. She added that she was
willing to further examine property zones ubjjc facilitywith regard to the location of towers and
ow
antennae. Senior Planner Ridley said that one.' .'ea&qnto all a s for requiring a CUP freestanding
u discretion in determining what is an
tower is so the City Council could review the requeg:-*
appropriate site. Mayor Egan said he would like staff to co2itir tiO to refine the ordinance and establish
criteria for determining the location of monopole sites.
A vote was taken on the motion. Aye: 4 Nay: 1 (Councilmember Blomquist opposed)
Councilmember Blomquist moved, Counc' membeTAW4da seconded a motion to direct staff to
find suitable criteria to determine cellular .. CSA ole ious zoning districts where CUP's are
applicable. Aye: 5 Nay: 0
LEGISLAT M'_ #R4TERGQYERNMENTAL - AFFAIRS
Councilmember Masin comment...46C rative meeting held at the City of Eagan.
. . .�&
She stated that representatives from fricts were present. She noted that the
main focus of the meeting was youth and juvenile crime. Mayor Egan commended Councilmember
Masin for coordinating this meeting for ,the second year.
._%.-AGENDA
APPROVAL OF GR 1. EMENT,AN',"'N'*-ESOTA DEPARTMENT OF
TRADE & ECONOMIC DEVELOPMENT,PROFES"AL PLASTICS BUSINESS LOAN
City Administrator Hedges pro*Wd an overview poifts item.
EAGAN CITY COUNCIL MEETING M NUTFS; JULY 1, 1997
PAGE 13
Councilmember Awada moved, Councilmember Wachter seconded a motion to approve the
contract consistent with the grant agreement, Minnesota Department of Trade & Economic Development,
Professional Plastics Business Loan. Aye:::S::* lay: 0
PROJECT 723, SO ITH 8111 LANES.TR.t,UNK UTILITIES
Director of Public Works Colbert provitiect this item.
Councilmember Awada moved, Mei*or Egan seconded a motion to receive the
petition/resolution from the City of Inver Grove Heights and authorize the preparation of a feasibility
report and detailed plans and specifications for Project 723/Contract 97-13 (Southern Lakes - Trunk
Utilities). Aye: 3 Nay: 2 (Councilmembers Blomquist and Wachter opposed)
1997 COUNW.'.* ROAD OVERLAY PROGRAM
Director of Public Works Colbert:-`- ded a�i:overview.
Director of Public Works Colbert commented on a traffic calming experiment being undertaken
on Deerwood Drive between Riverton and Blackhawk Road.
City Attorney Sheldon stated that with regard to Project 682 the City condemned the water tower
parcel and the court has already transferred title and possession -of that property to the City. He
explained that since the court moved so fast the City w1}L d td:reassess the property.
Councilmember Awada moved, eQ>i� '6h" ber Wachter seconded a motion to delete a part of
the assessment for Project 682 from $116,987 tp.$104,304 aid schedule a new public hearing for August 5,
1997 for the Francis Franz property. Aye:
Councilmember Wachter moved, Councilmember Bfoiiiquist seconded a motion schedule Special
City Council meetings for July 15 and July 29 at 5:00 p.m. Aye: 5 Nay: 0
City Administrator Hedges noted that Police Chief Geagan has been elected President of the
Minnesota Chiefs of Police Association.
Councilmember Wachter commenter j%iit:a c jii +rit:fltiit will be monitoring traffic by 35-E and
Cliff Road. He requested a copy of a repOt-with ts from a meeting held at the Captain Dodd
Park. He asked about the status of the diiiM tg of a $4 Bench Ordinance. He also asked about the total
assessments the school previously paid 1014� regard ;the sewer and water assessments on Deerwood.
Councilmember Masin stated the#'teuid::l tion for departing School
Superintendent Jim Rickabaugh. She commented that sl ii 'afiteiicled a portion of the Eagan Hockey
Booster fundraiser and noted that it was nice to see staff members take the time to attend as well. She
said that she received her real estate license and will be associated with Century 21.
Councilmember Blomquist commented .*g4(ft:�nitation to Northwest Airlines' 501h Anniversary
celebration that will be held on July 9 recopift.-5fly #i t cE;air service to the Pacific. She asked the City
Council to approve a resolution acknowlitig the celebrant
Councilmember Awada moved,-Opuncilmember Wacjhftr seconded a motion to approve a
resolution recognizing fifty years by Nortl xy ... Airli . s.for .4*rvice to the Pacific. Aye: 5 Nay: 0
EAGAN CTrY COUNCIL MEETING MINUTES; JULY 1, 1997
PAGE 14
CHECK REGISTER
Councilmember Wachter moved;:Mayor Egan seconded a motion to approve the check register
dated June 26, 1997 in the amount of $2,074;P.67.60. Aye: 5 Nay: 0
Councilmember Blomquist asked -if:ii-**m�@d-�-:"M"P"*�j'z':!"K*OnomicaI to buy certain pieces of
equipment instead of renting them. She M-` -'Aglit . " �f ment on the bill's list.
The meeting adjourned at 9:40 p.m.
Date
City Clerk
ii;iille, audio tape, etc., please contact the City of
If you need these minutes in an alternative form iia " �"
Eagan, 3830 Pilot Knob Road, Eagan, MN 55122,(612) 681-4600, (TDD phone: (612) 454-8535).
owl
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual
orientation, marital status or status with regard to public assistance.....
Agenda Information Memo
July 15, 1997 Eagan City Council Meeting
ONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. PERSONNEL ITEMS
Item 1. Retirement/Detective--
ACTION TO BE CONSIDERED:
To approve the retirement of Detective Larry Billmeyer from the Eagan Police Department.
Item 2. Retirement/Administrative Assistant/Deputy Clerk --
ACTION TO BE CONSIDERED:
To approve the retirement of Administrative Assistant/Deputy Clerk Liz Witt from the City of
Eagan Finance Department.
Item 3. Temporary Planning Intern—
ACTION TO BE CONSIDERED:
To approve the hiring of Tamara Pregl as a temporary intern in the Planning Division.
Item 4. Part-time Seasonal Skating Instructor—
ACTION TO BE CONSIDERED:
To approve the hiring of Gretchen Kirpach as a part-time seasonal Skating Instructor.
Item 5. Part-time Seasonal Skating Pro—
ACTION TO BE CONSIDERED:
To approve the hiring of Renee Sorenson and Amanda Helebrant as part-time seasonal skating
pros.
�I
Agenda Information Memo
July 15, 1997 Eagan City Council Meeting
Item 6. Part-time Seasonal Skate Guard—
ACTION TO BE CONSIDERED:
To approve the hiring of Ryan Darwitz as a part-time seasonal skate guard.
Item 7. Part-time Seasonal Referees—
ACTION TO BE CONSIDERED:
To approve the hiring of Bryant Parks, Wayne Peterson and Stephanie Welberg as part-time
seasonal referees.
Item 8. Seasonal Park Attendant—
ACTION TO BE CONSIDERED:
To approve the hiring of Holly Flood as a seasonal Park Attendant.
Item 9. Seasonal Park Maintenance Worker—
ACTION TO BE CONSIDERED:
To approve the hiring of Kimberly Dyer as a seasonal Park Maintenance Worker.
3
Agenda Information Memo
July 15,1997 Eagan City Council Meeting
B. FINAL PLAT AGANDALE CORPORATE CENTER NO. 3
MAPLEWOOD ACRES INC.
ACTION TO BE CONSIDERED:
To approve a Final Plat consisting of two lots on approximately 18 acres in the northeast corner
of Eagandale Corporate Center V Addition located in the southeast quarter of Section 11.
FACTS:
• This proposed Final Plat is a replat of Lots 4 and 5, Block 3, Eagandale Corporate Center. A
replat is required because the common property line between the two lots is being shifted
approximately 200 feet to the west to accommodate a larger development on the proposed
Lot 2, Block 1, Eagandale Corporate Center No. 3.
BACKGROUND/ATTACHMENTS: (1)
Final Plat Plan, page
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Agenda Information Memo
July 15,1997 Eagan City Council Meeting
C. RESOLUTION FOR COMPREHENSIVE GUIDE PLAN GRANT APPLICATION
ACTION TO BE CONSIDERED:
To approve a Resolution authorizing submittal of a grant application for Comprehensive Plan
update assistance from the Metropolitan Council.
FACTS:
The City has been mandated by the State Legislature to update its Comprehensive Plan as
a result of 1995 legislation. This update must be complete by December 31, 1998.
As a part of this mandate, the Legislature has allocated funding to the Metropolitan
Council for technical and financial assistance in preparing updated plans. The
Metropolitan Council is making this money available in the form of loans and grants to
metropolitan area communities. In order to be eligible for this funding, an application
must be submitted along with a resolution of the local governing body.
The Metropolitan Council has targeted this planning assistance funding to reinforce the
regional objectives that are a part of the recently -adopted regional blueprint. Staff is
completing an application to address those objectives and is prepared to submit it by the
July 18 application deadline.
BACKGROUND/ATTACHMENTS: (2)
Resolution, pages through 9 -
Metropolitan Council Grant Program Description, pages -1 through D
RESOLUTION NO. 97-
A RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION TO
THE METROPOLITAN COUNCIL FOR A LOCAL PLANNING
ASSISTANCE GRANT
WHEREAS, the City Council of the City of Eagan is the official governing body
of the City of Eagan; and
WHEREAS, the City Council of the City of Eagan adopted the Comprehensive
Guide Plan on April 19, 1983, pursuant to the requirements of Minnesota Statutes,
Section 473.864 and approved a major update in 1988 and other smaller amendments
over the past decade; and
WHEREAS, the Metropolitan Land Planning Act requires communities within the
metropolitan area to develop comprehensive plans in conformance with the regional
systems plans; and
WHEREAS, in 1996 the Minnesota Legislature passed amendments to the Act
requiring communities to update their comprehensive plans and official controls by
December 31, 1998; and
WHEREAS, in 1996 the Legislature authorized the Metropolitan Council to
transfer up to $1 million from solid waste bond proceeds to the planning assistance grant
and loan program to assist local communities in meeting comprehensive planning
requirements; and
WHEREAS, the Metropolitan Council will distribute planning assistance funds
based on communities' efforts to meet the Metropolitan Council's regional goals and
policies, and on the communities' demonstrated need and available financial resources
(up to a maximum of $20,000); and
WHEREAS, the grant application must be submitted to the Metropolitan Council
by 4:30 p.m., Friday, July 18, 1997 to be considered eligible for planning assistance
funds; and
WHEREAS, the Metropolitan Council's Regional Blueprint and State legislation
will require revisions to the transportation, sewer, water quality and land use elements of
the plan; and
WHEREAS, the City has prepared a budget and work program for the update; and
WHEREAS, the grant will be used to off -set the costs of preparing and producing
the new comprehensive guide plan, including consultants, city staff time (including
interns), materials and printing.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA, hereby authorizes submission
of an application to the Metropolitan Council for a local planning assistance grant.
THIS RESOLUTION passed this day of , 1997 by the City
Council of the City of Eagan, Minnesota.
ATTEST:
E.J. VanOverbeke, City Clerk
��
Cl
Thomas A. Egan, Mayor
LOCAL PLANNING ASSISTANCE GRANT GUIDELINES
PURPOSE
The purpose of the planning assistance grant and loan program is to assist local governmental units in the
Metropolitan Area in implementing the Metropolitan Land Planning Act. The fimding is intended to
provide communities with incentives to review and amend local comprehensive plans, fiscal devices and
official controls, to reinforce regional goals and to create more livable communities. These grant program
guidelines outline the Council's fimding objectives, criteria and the disbursement schedule. These grant
guidelines also are intended to implement the provisions of 1996 Minnesota Law chapter 464, article 1,
section 9, subdivision 2.
AUTHORITY
The Metropolitan Council is authorized to prepare and adopt guidelines establishing uniform procedures for
the award and disbursement of planning assistance grants under Minnesota Statutes, sections 473.854 and
473.867. Amendments to the Metropolitan Land Planning Act require local communities to update their
comprehensive plans and official controls by December 31, 1998.
In 1996, the Legislature authorized the Council to transfer up to $1 million from solid waste bond proceeds
to the planning assistance grant and loan program to assist local communities in meeting comprehensive
planning requirements. The planning assistance fiord includes this $1 million available for grants and
approximately $770,000 available for interest free loans.
FUNDING OBJECTIVES
The Council will distribute planning assistance fiords based on communities' efforts to meet the Council's
regional goals and policies, and on the communities' demonstrated need and available financial resources.
Funding priority will be directed toward communities located within the Illustrative 2020 Metropolitan
Urban Service Area (MUSA) which are expected to have the highest growth and redevelopment. The
Council will utilize the planning assistance funding to reinforce the following regional objectives:
• Target planning dollars to communities that include the Illustrative 2020 MUSA and are projected to
have high growth or redevelopment.
• Provide incentives to communities to implement comprehensive planning activities that reinforce the
Regional Blueprint (December, 1996) goals which reduce sprawl, preserve agricultural areas, revitalize
the urban core and target job growth.
• Encourage effective planning that creates more livable communities and implements the Council's
Metro 2040 policy goals.
FUNDING APPLICATION REQUIREMENTS
The following criteria are tailored to meet the Council's Metro 2040 Regional Strategy goals. Applications
must describe: the activities for which the grant will be used; the persons which the applicant plans to use in
performing the grant contract; the services and activities which will be paid for by funds of the applicant;
and the applicant's need and ability to pay for the contract services.
,q
Council staff will evaluate funding requests using these criteria in order to target funding to the priority
areas and to achieve the regional objectives. The Council encourages communities to take a proactive
approach to these planning issues as a part of their contlnive plan update process.
FUNDING CRITERIA
1. Regional Blueprint and Growth Strategy Criteria
• Location includes the Illustrative 2020 MUSA
• Location includes the Urban Reserve
• Redevelopment Area within the Urban Core and Suburbs*
(*Refers to Minneapolis, Saint Paul and adjacent suburbs.)
2. Regional Systems Issues Criteria
• Wastewater Inflow and Infiltration Reduction Goals
• Local Water Management Plan
• Transportation Initiatives
3. Innovative and Creative Planning Criteria
• Compact Urban Design and Mixed Use Development
• Life Cycle Housing
4. Economic Development Criteria
• Transportation and Transit Corridor Planning
• Redevelopment
• Brownfield Restoration
5. Life Cycle Housing Criteria
• Life Cycle Housing Plan, or Livable Communities Act Participation
• Modify Ordinances to provide Life Cycle Housing
• Rural Area Densities Consistent with Blueprint and Growth Strategy
b. Intergovernmental Coordination Criteria
• Shared Services with 1 to 3 Jurisdictions
• More than 3 Jurisdictions
7. Cluster Planning Criteria
• Cooperative Transportation, Sewer, Water and Housing Planning
2( D
30 Points
30 Points
30 Points
2 Points
2 Points
2 Points
4 Points
4 Points
4 Points
4 Points
4 Points
2 Points
2 Points
2 Points
I Point
3 Points
2 Points
Agenda Information Memo
July 15,1997 Eagan City Council Meeting
D. REQUEST FROM DAKOTA COUNTY HRA TO WAIVE FEES — EAGAN
SENIOR HOUSING DEVELOPMENT
ACTION TO BE CONSIDERED:
To waive City development fees associated with the first 65 -unit building of the senior housing
project in Town Centre.
FACTS:
• At a City Council workshop held earlier this year on the senior housing project in Town
Centre, the Council indicated a desire to waive City fees normally charged for developments.
The rationale for this waiver of fees was a desire to keep rents of the project as low as
possible. In order to clarify the fees that will be waived, it would be appropriate to have the
Council take formal action on the waiver of fees.
The Council also indicated that past assessments and trunk changes uncollected resulting
from the tax forfeiture status of the property should not be incorporated into the senior
housing project cost.
The following table estimates all city fees that will be waived or refunded. These fees are the
same fees that were waived with the Oak Woods of Eagan Senior project. The project would
still be responsible for metropolitan and state fees.
Cite Fee
Estimated Cost
Preliminary Planned Development &
Subdivision Application Fee/Escrow
$3,250.00
Final Planned Development &
Subdivision Alication Fee/Escrow
$2,206.00
Park Dedication
$392780.00
Building Permit/Plan Review
$25,671.00
Ci SAC/WAC
$5,200.00
Contract Management
$3,000.00
Staff is recommending that the water quality dedication fee of $6,373 not be waived in order
to use the fees for off-site improvements to Pond DP -23. The drainage from the eastern
portion of the senior housing site goes to this pond prior to discharging into O'Leary Pond
and improvements to Pond DP -23 are necessary to improve water quality of O'Leary Pond.
• Installation by the HRA of a sidewalk along Town Centre Drive is required in lieu of a cash
trail dedication.
• This request relates only to the first building. Waivers of future fees should be considered on
a case by case basis at final plan approval for each building.
BACKGROUND/ATTACHMENTS: (0)
Agenda Information Memo
July 15,1997 Eagan City Council Meeting
E. COOPERATIVE AGREEMENT WITH DAKOTA COUNTY HRA FOR
SENIOR HOUSING PROJECT
ACTION TO BE CONSIDERED:
To authorize the execution of a cooperative agreement with the Dakota County Housing and
Redevelopment Authority for the purpose of developing a senior housing project on the south
side of Town Centre Drive east of Denmark Avenue and north of O'Leary Lake in the northeast
quarter of Section 15.
FACTS:
In past housing projects with Dakota County HRA, the City has entered .into
intergovernmental agreements specifying the responsibilities of the HRA and the City with
regard to these projects. The HRA has prepared a similar agreement for the Eagan Senior
Housing project in Town Centre. This agreement is similar in format and content to
agreements previously executed between the HRA and the City.
Planning staff and the City Attorney have reviewed this agreement and it is in order for
execution.
BACKGROUND/ATTACHMENTS: (1)
Cooperative Agreement, pages through.
COOPERATION AGREEMENT
By and between
DAKOTA COUNTY HOUSING AND
REDEVELOPMENT AUTHORITY
and
CITY OF EAGAN
13
COOPERATION AGREEMENT
THIS AGREEMENT is entered into this day of , 1997, by and
between The Dakota County Housing and Redevelopment Authority (herein called the
"Authority") and the city of Eagan (herein called the "Municipality");
WHEREAS, the Authority has recommended a senior housing project to the Municipality and
has requested the Municipality to approve an acceptable site for the Authority to use for the
location of the senior housing development; and
WHEREAS, the Municipality approved the Preliminary Planned Development and Preliminary
Subdivision at the July 1, 1997 City Council meeting for the following site:
South side of Town Centre Drive, east of Denmark Avenue and north of O'Leary Lake in
the NE 1/4 of Section 15 as shown in Exhibit A.
In consideration of the mutual covenants hereinafter set forth, the parties hereto do agree as
follows:
1. Whenever used in this Agreement:
(a) The term "Project" shall mean a rental housing development for low or moderate
income persons with a family member aged 55 or older hereafter developed or
acquired by the Authority pursuant to Minnesota Statutes, Section 469.017.
(b) The term "Taxing Body" shall mean the State or any political subdivision or taxing
unit thereof in which a Project is situated and which would have authority to levy
real or personal property taxes or to certify such taxes to a taxing body or public
officer to be levied for its use and benefit with respect to a Project if it were not
exempt from taxation.
(c) The term "Shelter Renter" shall mean the total rentals of a Project exclusive of any
charge for utilities and special services such as heat, water, electricity, gas, sewage
disposal or garbage removal.
2. The Authority shall endeavor to develop or acquire and administer a Project located
within the corporate limits of the Municipality containing, in the aggregate, 120 rental
units. The first building constructed will contain 65 units and the second such building
will contain 55 units. The obligations of the parties hereto shall apply to each such
Project.
l�
3. Pursuant to Minnesota Statutes, Section 469.040:
(a) the project shall be exempt for all taxes of the Municipality, Dakota County, the
State of Minnesota or any potential subdivision thereof, provided however, that
when any obligations issued by the Authority to assist in financing the development
of a Project have been retired, then the exemptions from taxes shall terminate and
appropriate taxing jurisdictions so notified and; provided further, that the
Authority hereby agrees to pay when due any special assessments levied for
improvements benefiting the property; and
(b) notwithstanding the provision set forth in (a) above, after the Project has become
occupied, either in whole or in part, and before the Authority retires any
obligations issued by it to assist in financing such Project, the Authority shall file
with the property assessor, on or before May 1 of each year, a statement of
aggregate shelter rentals of that project collected during the preceding calendar
year; and five percent (5%) of such rentals (but in any event not exceeding the
amount which would be payable in taxes if the Project were not exempt from
taxation) shall be charged to the Authority and collected from is as a service
charge for the services and facilities to be furnished with respect to that Project,
collected in the manner provided by law for the assessment and collection of taxes.
The amount so collected shall be distributed to the several taxing bodies in such
proportions as the tax rate of each bears to the total tax rate of those taxing bodies
that would be levied against such Project if it were not exempt from taxation.
4. During the period commencing with the date of the acquisition of any part of the site of
the Project and continuing so long as any bonds issued in connection with such Project
remain unpaid, the Municipality without cost or charge to the Authority or the tenants of
such Project (other than the payments set forth in 3 above ) shall:
(a) Furnish or cause to be furnished to the Authority and the tenants of such Project
public services and facilities (not including heat, water, electricity, gas, sewage
disposal or garbage removal) of the same character and to the same extent as are
furnished from time to time without cost or charge to other dwellings and
inhabitants in the Municipality;
(b) Vacate such streets, roads, and alleys within the area of such Project as may be
necessary in the development thereof, and convey without charge to the Authority
such interest as the Municipality may have in such vacated areas;
(c) In so far as the Municipality may lawfully do so, (i) grant such deviations from the
building code of the Municipality as are reasonable and necessary to promote
economy and efficiency in the development and administration of the Project, and
at the same time safeguard health and safety;
2
1'
J
(d) Accept grants of easements necessary for the development of such Projects; and
(e) Cooperate with the Authority by such other lawful action or ways as the
Municipality and the Authority may find necessary or convenient in connection
with the development and administration of such Project.
5. In respect to the Project, the Municipality further agrees that within a reasonable time
after receipt of a written request therefore from the Authority:
(a) It will accept necessary dedications of land for, and will grade, improve, pave, and
provide sidewalks for all streets bounding the Project necessary to provide
adequate access thereto (in consideration whereof the Authority shall pay to the
Municipality such amount as would be assessed against the Project site for such
work if such site work were privately owned); and
(b) It will provide, or cause to be provided, water mains, and storm and sanitary
sewer mains, leading to such Project and serving the bounding streets thereof(in
consideration whereof the Authority shall pay to the Municipality such amount as
would be assessed against the Project site for such work if such site were privately
owned).
6. The municipality agrees to waive standard city development fees for the first building
including: preliminary and final subdivision/planned development application fees and
escrow; park dedication fees; construction permits including building, sewer, water and so
forth; plan review fees; contract management fees; city SAC fees; water connection fees;
and treatment plant fees. The municipality agrees to not collect assessments previously
assessed and uncollected at the time of the HRA's acquisition of the property. The project
shall be responsible for water quality fees and construction of a sidewalk in the public
right-of-way in Town Centre Drive. The project shall also be responsible for any state and
metropolitan council fees and surcharges.
7. No Cooperation Agreement heretofore entered into between the Municipality and the
Authority shall be construed to apply to a Project covered by this Agreement.
8. No member of the governing body of the Municipality or any other public official of the
Municipality who exercises any responsibilities or functions with respect of the Project
during his tenure or for one year thereafter shall have nay interest, direct or indirect, in the
Project or any property included or planned to be included in the Project, or any contracts
in connection with such Project or property. If any such governing body member or such
other public official of the Municipality involuntarily acquire or had acquired prior to the
beginning of his tenure of any such interest, he shall immediately disclose such interest to
the Authority.
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9. This Agreement shall not be abrogated, changed, or modified without the written consent
of the parties hereto. The privileges and obligations of the Municipality hereunder shall
remain in full force and effect with respect to the Project so long as the beneficial title of
such Project is held by the Authority.
IT WITNESS WHEREOF the Municipality and the Authority have respectively signed this
Agreement and caused their seals to be affixed and attested as of the day and year first above
written.
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4
17
CITY OF EAGAN
(Mayor)
(City Clerk)
THE DAKOTA COUNTY HOUSING AND
REDEVELOPMENT AUTHORITY
Chairperson
Secretary
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Agenda Information Memo
July 15,1997 Eagan City Council Meeting
F FINDINGS OF FACT — CITY OF EAGAN
ACTION TO BE CONSIDERED:
To approve the Findings of Fact relating to the denial of a Conditional Use Permit to allow a
100' tall communication monopole on Lot 1, Block 2, Joseph Connell Addition, located north of
Cliff Road and east of ChesMar Drive in the SW quarter of Section 27.
FACTS:
At its regular meeting of July 1, 1997, the Eagan City Council denied a Conditional Use
Permit request to allow a 100' tall communication monopole and equipment building on
Lot 1, Block 2, Joseph Connelly Addition
BACKGROUND/ATTACHMENTS: (1)
Findings of Fact, pages 4?0 through C2-9-.
0
BEFORE THE CITY COUNCIL
CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA
In Re: Application of AT&T Wireless
Services ("AT&T")
FINDINGS OF FACT,
CONCLUSIONS AND
RESOLUTION
On June 24, 1997, a public hearing was conducted upon appropriate notice before
the Advisory Planning Commission of the City of Eagan for a proposed Conditional Use
Permit to allow a monopole communication tower with an equipment building on Lot 1,
Block 2, Joseph Connolly Addition (the "Property").
At its June 24, 1997, meeting, the Advisory Planning Commission recommended
approval of the Conditional Use Permit subject to conditions. The Advisory Planning
Commission also recommended that the City not lease the Property to AT&T for use as a
monopole and equipment building site.
The matter came on before the Eagan City Council on July 1, 1997 at its regularly
scheduled City Council meeting. The applicant was represented by Attorney Peter Beck
who 'spoke in favor of the application. Residents spoke and urged denial of the request.
Based upon all the information presented at the hearing and Council meeting, the
records, staff report and all prior proceedings, the City of Eagan does hereby make the
following Findings of Fact, Conclusions and Resolution:
FINDINGS OF FACT
1. This matter is properly before the Eagan City Council.
;�p
2. The City of Eagan is the fee owner of the Property. The City recently
removed a water tower from the Property.
3. The applicant has no legal or equitable interest in the property.
4. The applicant acknowledges that land across Cliff Road directly to the
south of the Property would accommodate its needs (Parkview Golf Course).
5. The applicant proposes to lease the Property from the City for use as
allowed in the proposed Conditional Use Permit.
6. The City Council expressed its intention to keep the Property free from any
commercial utility uses.
7. Based on the location and the surrounding R-1 land uses, the City Council
believes that the Property may have a better long-term use than public facilities.
8. The City Council believes that committing use of the Property to a long-
term use as proposed by the applicant will reduce the City Council's ability to effectively
plan or change land use of the Property.
9. The City Council directed staff to review PF sites to determine suitability
for communication sites.
CONCLUSIONS
1. This matter is properly before the Eagan City Council.
2. The applicant has the burden of persuasion.
3. The applicant has no legal or equitable interest in the property.
4. The City has expressed its intention not to lease the Property for
commercial utility purposes.
g (
SENT BY:
R-94%
7-11-97 ; 11:09 ; SEYERSON SELDON- 612 681 4612; 2/ 2
S. 'Me City Council believes that public Solities may not be the best long-
term for this site and has directed review of this and other public facility sites in the City.
6. Use of this site as proposed in the Conditional Use Permit will hamper the
City's long-term plan 4 and land use decisions far this site.
RESULUMN
The City Council of the City of Eagan does hareby deny the issuance of a
Conditional Use Permit to aeidw 8 monopole communication tower and equipment
building on the Property.
Dated at Eagan, Minnesota, this 15th day of July,1997.
CITY OF EAGAN
By: Thomas A Egan
Its: Mayor
By: E.J. VanOverbeke
Its: City Clerk
612 432 3780
07-11-97 11:17AM P002 #28
Agenda Information Memo
July 15, 1997 Eagan City Council Meeting
G. RECOMMENDATION AIRPORT RELATIONS COMMISSION
CONGRESSIONAL CORRESPONDENCE, FEDERAL LEGISLATION
ACTION TO BE CONSIDERED:
To approve a recommendation by the Airport Relations Commission to forward correspondence
to the City's congressional delegation and Congressman Oberstar concerning Federal Aviation
Administration standards and airport noise legislation.
FACTS:
At its workshop of June 19, the Airport Relations Commission discussed the City's federal
legislative program and requested that correspondence be prepared to follow-up on several
federal issues. At the commission's meeting of July 8, it reviewed the correspondence and
unanimously recommended that the Council authorize forwarding it to the City's
congressional delegation. In addition, the commission recommended that a copy of the
correspondence be forwarded to Congressman Oberstar because of his close association with
aviation issues and his long membership on the House Transportation and Aviation
Committees.
ATTACHMENTS:
# Draft letter on pagesc2l through C .
a3
DRAFT
Date
Mail Merge Addresses for
Senators Wellstone and Grams and
Congressmen Luther and Oberstar
Dear Senators and Congressmen:
As you know, the City of Eagan has been and remains extremely active in issues
pertaining to the Minneapolis -St. Paul International Airport, both because of its
proximity to our community and because we are home to the headquarters of
Northwest Airlines, the airport's home-based carrier. This situation requires us to
balance the interests of our residents who are affected by airport operations and
noise, and the airline and its employees, many of whom live in the City.
In this regard, we would very much appreciate your perspective concerning the
best means of achieving such a balance. In some respects, this represents the
classic dilemma of community development, an economic asset which also has
environmental impacts. As a community, we have attempted to do our part in
planning noise compatible land uses in the immediate airport vicinity.
Unfortunately, rather than protecting our residents from noise impacts, the
presence of this area has led to a concentration of air traffic over our community
such that Eagan residents outside of the noise compatible area are exposed to
over half of all operations from the airport and a significant majority of all night
operations. We believe that there are better ways for the airport and, more
specifically, the FAA to manage operations to better contain noise within the
compatible area.
In that regard, there are two aspects of aircraft operations which could be
improved to better use the noise compatible corridor. The first is in the area of
selection and control of flight tracks. On average, ten percent of all departures to
the southeast and twenty percent of all departures from the south parallel runway
leave the corridor early and overfly neighborhoods which would not be impacted
if the aircraft stayed on the appropriate flight tracks. Are there technological or
legal means used by airports elsewhere in the country to improve compliance
with operating procedures or increase accountability of the appropriate parties
when those procedures are not followed? Is there anything that could be done at
a federal level to insure that operations utilizing noise compatible areas do so
with acceptable levels of precision?
a�
The second area relates to the altitude of aircraft over the ground. In an effort to
reduce the number of different departure profiles at airports around the country
while still maintaining alternatives for different environmental circumstances, the
FAA issued Advisory Circular 91-53A which called upon airlines to develop two
departure procedures for each aircraft type and permits airports to pick one of the
two for each runway end. The two procedures are intended to create different
noise impacts for residents close to the runway end as opposed to those at a
distance from the runway end.
The procedures which have been developed by the airlines are extremely similar
in noise impact. It seems that there could be a procedure which could take better
advantage of a noise compatible area such as the corridor in Eagan to get
aircraft higher sooner and reduce their impact on residential areas down range.
We have specifically asked the Federal Interagency Committee on Aviation
Noise (FICAN) to study whether such an alternative exists. Any support you can
give to FICAN or encouragement you could give to the FAA in this regard would
be appreciated.
We are also interested in the relationship of technological improvements and the
capacity of airports to manage air traffic more efficiently. In particular, we
understand that tools such as precision runway monitoring and geographic
positioning satellite systems will allow controllers to more precisely place aircraft
over the ground. What is your understanding of how this will affect the capacity
of noise compatible areas and of airports themselves?
We realize that some of the questions we have asked are technical in nature and
may require responses from other agencies. To the extent that you can use your
contacts to pursue this information on our behalf, we would appreciate it.
More specifically related to your activities in Congress, the City has previously
taken positions supporting certain legislation regarding air traffic management
and the environment. We would appreciate an update on the status of, and your
position on, the Aviation Noise Limit Act and the legislation calling for the refunding
of the EPA Office of Noise Abatement and Control.
Thank you for your help in keeping us current on these issues. We look forward
to hearing from you.
Sincerely,
Tom Egan
Mayor
as
Agenda Information Memo
July 15,1997
ACTION TO BE CONSIDERED: To receive the bids and award Contract 97-01A (EVP —
Signal Installation) to the lowest responsible bidder and authorize the Mayor and City Clerk to
execute all related documents all subject to MnDOT's execution of the Cost Participation
Agreement.
FACTS:
* At 10:30 a.m. on Friday, June 6, 1997, formal bids were received for the installation of the
Emergency Vehicle Pre-emption equipment recently purchased by Council authorization
under Contract 97-01B. A summary tabulation of the bids received with a comparison to the
engineer's estimate is enclosed.
* All bids will be checked for accuracy in their extension and addition and any changes will be
addressed at the July 15 meeting.
ATTACHMENTS:
* Bid tabulation, page C� I
612 490'2150
07%10:97 THU, 12:05 F.0 612 190 2150 SEH 002
AAAwr
3= VADNAIS CENTER DR1VE. 200 SEN CENTER, Sr PAUL. MN 53110 612I90,VW e00 323-1058
eti ARCHITECTURE 0 fWrNEERING ENVIRONMENTAL TRAWPORTATION
Fifty-six (56) Emergency Vehicle Preemption Systems
State Project No. 8825-17
State Aid Project Nos. 140-020-04,195-010-03, 195-020-03 and 195-030-02
Eagan City Project No. 97-01A
Bid Date: Thursday, July 10, 1997
Bid Time: 10:30 a.m.
CONTRACTORS
TOTAL BID
1. Egan McKay Electrical Contractors
$239,196.00
2. Ridgedale Electric Inc.
$253,888.00
Low Bid
$239,196.00
Feasibility Report Estimate
Not Applicable
Percent Over (+) Under (-)
Not Applicable
Engineer's Estimate
$242,200.00
Percent Over (+) Under (-)
-1.2%
SNORTELUOTT
HENDRICKSON INC MINNEAPOLIS. MN ST CLOUD. MN CHIPPEWA FADS, W/ MADISON, W/ LAKE COUNTY, IN
EOUAL OPPORTUNITYEMPLOYER
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Agenda Information Memo
July 15,1997
ACTION TO BE CONSIDERED: To approve the 1St and final payment in the amount of
$112,473.00 to Allied Blacktopping, Inc., for Contract 97-14 (1997 Sealcoating) and authorize
perpetual City maintenance subject to warranty provisions.
FACTS:
■ Through a Cooperative Joint Powers Agreement with several communities south of the
Minnesota River, the City of Eagan entered into a contract with Allied Blacktop to perform
the sealcoating street maintenance program for 1997. This work has now been completed in
accordance with the City prepared plans and specifications, inspected by representatives of the
Public Works Department and found to be in order for favorable Council action of final
payment and perpetual maintenance.
Agenda Information Item
July 15 ,1997
J. FINAL SUBDIVISION (MOOSE RIDGE) - MARK AND KAREN FJELD
ACTION TO BE CONSIDERED:
> To approve or deny a Final Subdivision consisting of one lot for property located at 3635
Wescott Hills Drive in the southeast'/. of Section 14.
FACTS:
> The Development Contract is expected to be signed and in order for execution at the regular
City Council meeting on July 15, 1997.
ISSUES:
> Part of the required drainage and utility easement is being provided by separate document
which will need to be executed and recorded prior to the City releasing the plat for recording.
ATTACHMENTS:
Final Plat (Moose Ridge), page
30
r -
Agenda Information Memo
July 15,1997
ACTION TO BE CONSIDERED: To receive the feasibility report for Project 721 (Mulcahy
Addition — Sanitary Sewer) and schedule a public hearing to be held for August 19, 1997.
FACTS:
The City has received an application to plat the remaining undeveloped property located
between Tesseract School and the Dallas Development Center north of Highway 13 and south
of Silver Bell Road.
In response to a petition submitted by the developer, the City Council authorized the
preparation of a feasibility report which has now been completed and is being presented to the
Council for their consideration of scheduling a public hearing to formally present and discuss
the merits of this requested public improvement.
ACTION TO BE CONSIDERED: To receive the feasibility report for Project 722 (Murphy
Parkway — Watermain) and schedule a public hearing to be held on August 19, 1997.
FACTS:
On June 17, 1997, the City Council authorized the preparation of a feasibility report for the
extension of a watermain along Murphy Parkway to connect the Blackhawk Ponds Addition
with the proposed Murphy Farms Addition. This feasibility report has now been completed
and is being presented to the City Council for their consideration of scheduling a public
hearing to formally present this proposed public improvement.
1 . • 11Colo
ACTION TO BE CONSIDERED: Receive the final assessment roll for Project 702 (Woodgate
rd Addition — Street Reconstruction) and schedule a public hearing to be held on August
19,1997.
FACTS:
+ As a result of a public hearing held on May 20, 1996, the City Council approved the
reconstruction of the local residential streets within the Woodgate 2°a Addition.
+ This project was constructed under Contract 96-13 which has now been completed. All costs
associated with this contract have been tabulated and the final assessment roll prepared. This
roll is being presented to the Council for their consideration of scheduling a final assessment
public hearing to formally present the final costs to all affected property owners.
ATTACHMENTS:
+ Final assessment roll summary, page 3 2--'
31
FINAL ASSESSMENT HEARING
PROJECT NUMBER: ASSESSMENT HEARING DATE: August 19. 1997
SUBDIVISION/AREA: Mallard Pk. 2nd & Woodgate 2nd - Street Reconstruction
PUBLIC HEARING DATE: NLY20, 192
IMPROVEMENT INSTALLED AND/OR ASSESSED:
F.R. = Feasibility Report
SANITARY
SENVE
B
❑ Trunk
❑Laterals
❑ Service
FINAL F.R
RATES BATES
❑ Lat. Benefit/Trunk
❑ Trunk
❑ Laterals
❑ Service 1 inch
❑ Service 6 inch
❑ WAC
[]Lat. Benefit/Tnmk
SERVICES
❑ Water & San. Sewer
STORM MAL F.R.
SEWER RATE 5 SES
❑ Trunk
❑Laterals/C.O #3
❑ Lat. Benefit/Trunk
❑ Gravel Base
$1,302.38/Unit
❑ Surfacing $_1,736.50/Lot
❑ Res. Equivalent
❑ Multi Equivalent
❑ C/I Equivalent
❑ Trail
STREET LIGHTS
❑ Installation
❑ Energy Charge
$2,067.53/Unit
$2,756.71/Lot
CONTRACT # OF INTEREST AMOUNT CITY
NO PARCELS TERMS RATE ASSESSED FINANCED
$421,776 F.R. $187,083 F.R.
96-13 _ 167 15 Yrs. 7.0% $265,684.78 $160,921.20
Agenda Information Memo
July 15,1997
ACTION TO BE CONSIDERED: Receive the final assessment roll for Project 703 (Mallard
Park 2nd Addition — Street Reconstruction) and schedule a public hearing to be held on August
19,1997.
FACTS:
As a result of a public hearing held on July 2, 1996, the City Council apTroved the
reconstruction of the local residential streets within the Mallard Park 2° Addition.
This project was constructed under Contract 96-13 which has now been completed. All costs
associated with this contract have been tabulated and the final assessment roll prepared. This
roll is being presented to the Council for their consideration of scheduling a final assessment
public hearing to formally present the final costs to all affected property owners.
ATTACHMENTS:
Final assessment roll summary, page 3q.
3�
FINAL. ASSESSMENT HEARING
PROJECT NUMBER:7029
ASSESSMENT HEARING DATE: August 19. 1997
SUBDMSION/AREA: Mallard Pk. 2nd & Woodgate 2°d - Street Reconstruction
PUBLIC HEARING DATE: - May -20,1996
IMPROVEMENT INSTALLED AND/OR ASSESSED:
F.R. = Feasibility Report
SANITARY FINAL F.R. STORM F UAL F.R.
SEWS RATES RATES SEWER RATE RATES
❑ Trunk ❑ Trunk
[Laterals
❑ Service
❑ Lat. Benefit/Trunk
❑ Trunk
❑ Laterals
❑ Service 1 inch
❑ Service 6 inch
[hat. Benefit/Trunk
SERVICES
❑ Water & San. Sewer
# OF
PARCELS
167
TERMS
15 Yrs.
❑Laterals/C.O #3
❑ Lat. Benefit/Trunk
STREETS
❑ Gravel Base
$1,302.38/Unit $2,067.53/Unit
❑ Surfacing $ 1.736.50/Lot $2.756.71/Lot
❑ Res. Equivalent
❑ Multi Equivalent
❑ C/I Equivalent
❑ Trail
STREET LIGHTS
❑ Installation
❑ Energy Charge
INTEREST
RATE
7.0%
AMOUNT
ASSESSED
$421,776 F.R.
$265,684.78
CITY
FINANCED
$187,083 F.R.
$160.921.20
EAGAN CITY COUNCIL MEETING
DULY 15, 1997
CONSENT AGENDA
O. APPROVE Plans and Authorize Bids for the Construction of Additional
Parking at Lexington/Diffley Athletic Fields
FOR COUNCIL ACTION:
Approve the pians and authorize bids for the construction of additional parking at
Lexington/Diffley Athletic Fields.
BACKGROUND:
Because of the growth of youth soccer, and In particular the demand for small size fields, the
four large soccer fields at the Lexington Diffley Athletic Fields have been reconfigured to
accommodate 11 small fields. Parking, however, has become a serious problem with this many
fields In use. Efforts to administratively lessen the congestion have not been successful.
Another parking area off the Diffley Road access was originally planned with the first phase
development of the park but was not constructed. This new parking lot can accommodate an
additional 126 cars. This item will appear on the APrC agenda for July 14 for additional review
and comment. Staff hopes to bid the project for fall construction in order to have this parking
lot available for program use in May of 1998.
FACTS:
• Existing parking at Lexington/Diffley can accommodate 321 vehicles.
• Originally planned to accommodate four soccer games at one time, eleven soccer games, are
being played at one time. Six additional softball games are also programmed. Parking has
flowed out of the park onto the adjoining park and commercial property across the street.
• Planned, but not constructed with first phase development, is a parking lot to accommodate
126 additional cars. This parking lot was considered to be necessary to accommodate future
park improvements.
• Funding would come from the Park Site Acquisition and Development Fund.
• A cost projection puts the project at about $125,000. Detailed engineering Is being
completed to refine that number at this time.
• Staff has tried, in cooperation with youth soccer and softball, to regulate the parking to
minimize the problem. This has not made a significant improvement to the situation.
• Use of the soccer fields as small fields Is likely to continue for several years given the
demographics and interest In youth soccer.
• This item appears on the July 14 APrC meeting for formal recommendation. (See
attachments for additional information)
CONCERNS:
None
ALTERNATIVES:
Youth soccer could be restricted to having fewer games played at one time, limiting them to
perhaps seven or eight games. Additional sites would have to be found elsewhere for the
remaining games or the games would not be played if other sites were not available. There is also
a benefit In having all of the youth games at one location from an administrative and
maintenance perspective.
ATTACHMENTS:
Memo to APrC and site map. (�
3S
0b
MEMOdty of
DATE: June 27, 1997
TO: Advisory Parks Commission
FROM: Ken Vraa, Director of Parks and Recreation
Dorothy Peterson, Superintendent of Recreation
SUBJECT: Acceleration of Development at Lexington Diffley Athletic Fields
For Commission Action
To recommend/deny to the City Council that the Department of Parks and Recreation accelerate
development of the northwest parking lot and the informal ball field at Lexington Diffley
Athletic Fields consistent with the Master Plan for the park.
Issue
The extensive use by youth soccer at Lexington Diffley has surpassed the amount of available
parking space resulting in associated problems and the pressing need to construct the "future"
parking area sooner than expected.
Background
The features named are all elements of the Master Plan for Lexington Diffley Athletic Fields.
The Master Plan provided for 6 softball fields; 3 full sized soccer fields and one full size overlay
soccer field, access road and parking lots. A 7`h softball field and an additional parking area were
not constructed with the first phase construction.
Soccer activity has been held at Lexington Diffley since the fall of 1996. However, the full sized
fields are now needed by the Eagan Athletic Association youth soccer program. Full sized field
needs can be accommodated at Northview Athletic, Ohmann Park and Eagan High School in the
fall. Full size field space is available at Northview and Ohmann in the summer to meet the
"summer soccer" program needs.
Consequently, Lexington Diffley has been designated and used for youth grades K-4, for soccer
last fall and again this summer. The expanse of the park has enabled Parks and Recreation to
stripe 6 fields sized to the needs of grades K-1, 3 fields for 2" graders and 2 fields sized for
grades 3 & 4; for a total of 11 fields.
Parking was somewhat of a problem in the fall of '96, until soccer stagger -started the games so
that not everyone was arriving or leaving at the same time. The softball fields wereotot in use in
the fall.
3G
Page two
This summer, the 6 softball fields are fully scheduled, as are the 11 soccer fields. Parking, and in
particular entering and leaving the south parking lot, has been a less than desirable situation. A
"temporary lot" was opened on the space where the proposed parking lot is to be located. This
helped alleviate the problem somewhat, but the "temporary" action is not useful when the ground
is wet from heavy rains, nor is it obvious that parking is available at this temporary location.
Facts:
• Eagan Athletic Association has registered 1600 youth for fall soccer. One additional
registration session is planned and late sign ups are allowed. Three hundred youth were
registered late in 1996.
« The current grade breakdown is:
K-186, 1 • — 363, 2°d —311, V-246, 4"-202, 5"&6"-240
All grade levels except 5 & 6 utilize fields of the size now provided at Lexington Diffley.
• A strong potential exists that actual numbers will exceed EAA projections of 1860 youth
soccer players this fall.
• Youth soccer frequently produces 3 cars per child. One parent comes with the child, the
second parent arrives later and grandma and grandpa come separately.
• The proposed parking lot will accommodate 126 vehicles. 321 spaces are now available
at Lexington Diffley.
Summer access to soccer fields at school sites is limited to one small space at Thomas
Lake Elementary and one regulation sized field at Eagan High School.
• The most efficient use of maintenance is to cluster small fields together rather than spread
out all over the City creating drive and trailer on and off loading time for the field
marking equipment.
• The informal softball field was originally intended to be used for challenge games/picnics
for which there is no current dedicated available site. Dozens of these games are
processed each summer.
• The potential exists to utilize the beams from the Fire Administration Building for a
picnic shelter near the informal ball field.
• The needs of programs in place indicate that this development proposal merits action
prior to completion of the CIP.
• Final design and bid documents could lead to fall construction and use of the parking lot
and field in 1998.
3
i
Page three
Costs:
The proposed development would be funded by the Park Site Fund.
Estimated costs: Parking lot/roadway $125,000
Ball field 5,000
Summation
The continual use of Lexington Diffley by youth soccer is likely to continue for an indefinite
period of time, as will the parking problem.
Staff recommends that the Commission approve the acceleration of development of the parking
lot, roadway and informal ball field at Lexington Diffley Athletic Fields to meet this problem.
Attachment: Site Plan
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Agenda Information Memo
July 15, 1997 Eagan City Council Meeting
P. RECOMMENDATION, AIRPORT RELATIONS COMMISSION
SUPPORT FOR MAC UPGRADE OF AUTOMATED NOISE AND OPERATIONS
MONITORING SYSTEM (AINOMS)
ACTION TO BE CONSIDERED:
To approve a recommendation by the Airport Relations Commission urging the MAC to
expedite its upgrade of the Automated Noise and Operations Monitoring System (ANOMS) to be
compatible with newer FAA technology and permit continued reports on airport operations to the
communities.
FACTS:
• At its meeting of July 8, the Airport Relations Commission discussed the effects of a recent
upgrade of FAA radar equipment that makes it no longer compatible with the MAC's current
ANOMS system. The ANOMS system provides monthly reports of airport activity, flight
operations and noise measurements.
• Because the FAA implemented a visual reader technology for their radar information storage
earlier than had been anticipated by the MAC, the noise abatement office was not in a
position to purchase similar hardware for ANOMS use.
• Because the ANOMS reports and information provide the best source of data for airport
operations and noise monitoring information, the prompt upgrade of MAC's ANOMS system
to provide such information will be essential.
• To the extent that Eagan and other communities indicate the importance of this information
for monitoring and planning purposes, it may encourage the MAC to upgrade its equipment
more quickly.
ATTACHMENTS:
• Resolution on page!' qZ
4o
CITY OF EAGAN
RESOLUTION
SUPPORTING THE METROPOLITAN AIRPORTS COMMISSION'S
PROMPT IMPLEMENTATION OF UPGRADES FOR ITS
AUTOMATED NOISE AND OPERATIONS MONITORING SYSTEM (ANOMS)
WHEREAS, the Metropolitan Airports Commission has invested in an Automated Noise
and Operations Monitoring System (ANOMS) that is reliant upon radar tracking
information provided by the Federal Aviation Administration Minneapolis Air Traffic
Control Office, and
WHEREAS, the FAA has recently upgraded its radar tracking information storage
system hardware in a manner which requires similar upgrades in ANOMS for the system
to function effectively, and
WHEREAS, the City of Eagan and other communities have come to rely on ANOMS
information for operations and aircraft noise monitoring information, and
WHEREAS, such information is essential for purposes of planning and responding to
constituent questions regarding the operation of the airport,
NOW, THEREFORE, BE IT RESOLVED that the City of Eagan encourages the
Metropolitan Airports Commission to move promptly to acquire the equipment and
implement the changes necessary for the upgrade and reactivation of ANOMS at its full
capacity for noise and operations monitoring purposes.
CITY OF EAGAN
CITY COUNCIL
By:
Its Mayor
Attest:
Its Clerk
Motion made by:
Seconded by:
Those in favor:
Those against:
CERTIFICATION
I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota do hereby
certify that the foregoing resolution was duly passed and adopted by the City Council of
the City of Eagan, Dakota County, Minnesota in a regular meeting thereof assembled this
day of , 1997.
E.J. VanOverbeke, City Clerk
4 a
Agenda Information Memo
July 15,1997, Eagan City Council
Q. FINAL SUBDIVISION (GALAXIE CLIFF PLAZA THIRD ADDITION) -
HERBERT WENSMANN AND LOUIS OLSON
ACTION TO BE CONSIDERED:
A. To approve or deny a Final Subdivision, Galaxie Cliff Plaza Third Addition, to create three
lots on property currently platted as Lot 1, Block 1 and Outlot A, Galaxie Cliff Plaza Second
Addition.
FACTS:
> The Advisory Planning Commission conducted a public hearing on the Preliminary
Subdivision (Galaxie Cliff Plaza. Third Addition) in conjunction with a Final Planned
Development for the proposed Lot 2 at its regular meeting on April 22, 1997.
> The Development Contract is expected to be signed and in order for execution at the regular
City Council meeting on July 15, 1997.
ATTACHMENTS:
Final Plat (Galaxie Cliff Plaza Third Addition), pageq �
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Agenda Information Memo
July 15,1997
PUBLIC HEARING
ACTION TO BE CONSIDERED: To close the public hearing and approve the vacation of the
common lot line drainage and utility easement as described for Lots 4 & 5, Block 3, Eagandale
Corporate Center and authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• On June 17, the City Council received a petition from the developer requesting the vacation of
a common lot line drainage and utility easement as described and scheduled a public hearing
to be held on July 15.
• All notices were published in the legal newspaper and sent to all potentially interested parties
informing them of this request and scheduled public hearing. As of this date, staff has not
received any objections and, subsequently, favorable Council action would be in order.
ATTACHMENTS:
• Staff report, location map and easement description/graphic, pages through,
ENGINEERING REPORT
CITY OF EAGAN
REPORT DATE: JULY 2,1997
REQUEST: EASEMENT VACATION
LOCATION: LOTS 4& 5, BLOCK 3, EAGANDALE CORPORATE CENTER
PETITIONED BY: MAPLEWOOD ACRES, INC.
REPORT BY: CRAIG E. KNUDSEN, ENGINEERING TECHNICIAN
SUMMERY OF REQUEST
John G. Hoeschler, representing Maplewood Acres, Inc. has submitted a petition to vacate all
drainage and utility easements within Lots 4 & 5, Block 3, Eagandale Corporate Center. This
vacation is due to the proposed plat of Eagandale Corporate Center No. 3 that is within the parent
parcel and therefore contains the existing easements dedicated at the time of the original plat. In an
effort to eliminate the underlying easements, the property owner is requesting the vacation.
Sinse the proposed Eagandale Corporate Center No. 3 is a new plat, it is has gone through the review
process. All necessary easements required to replace those currently being vacated will be dedicated
with the final plat.
NOTIFICATIONS AND RESPONSE
Public Notice for the vacation of this easement was published in the City's legal newspaper.
Additional notices were provided to other parties who may have an interest in the vacation of this
easement.
No objections or concerns were raised in response to this notice.
RECOMMENDATION
It is recommended that the City vacate all drainage and utility easements within Lots 4 & 5, Block
3, Eagandale Corporate Center, as proposed with the concurrent recording of Eagandale Corporate
Center No. 3.
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Agenda Information Memo
July 15, 1997 Eagan City Council Meeting
B. DAKOTA COUNTY HRA — HOSING REVENUE BONDS
(LAGAN SENIOR HOUSING PROJECT)
ACTION TO BE CONSIDERED:
To approve or deny the resolution approving the issuance by the Dakota County Housing and
Redevelopment Authority of its Governmental Housing Development bonds (City of Eagan,
Minnesota, General Obligation) Series 1997 in an aggregate principal amount not to exceed
$2,500,000 and pledging the full faith and credit of the City of Eagan thereto.
FACTS:
• At the June 3, 1997 City Council meeting, a public hearing was set for July 15, 1997 to
consider this financing.
• Financing alternatives have been considered at special meetings on December 16, 1996,
February 17, 1997 and May 19, 1997.
• The cooperative agreement with the Dakota County HRA for the Eagan Senior Housing
project is being considered as part of the Consent Agenda.
ATTACHMENTS:
Letter from Mark Ulfers summarizing financing package and public hearing requirements on
page 5 O
Proposed approving resolution on pageg!S L and S.L
Hou:im, & Redevelopment Authnrit\
July 8, 1997
Thomas L. Hedges
City Administrator/Manager
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Tom:
As you are aware, the Dakota County HRA has been working in collaboration with the
City on the financing of a second HRA -owned independent living senior housing facility
in Eagan. This 65 unit facility will be located near Town Centre Mall, south of Town
Centre Drive and have 43 one -bedroom units and 22 two-bedroom units, with rents
averaging $425 and $525 respectively.
The financing package of this facility includes the issuance of approximately $2.5 million
of housing development bonds. It is proposed that these bonds have the additional
security of having the pledge of the City of Eagan's general obligation. It is anticipated
that the principal and interest of the bonds would be paid from the pooled gross rents and
other operating revenues of the Common Bond Fund.
Pursuant to Minnesota Statutes, Section 469.034, Subd. 2(b), a public hearing must be
held on the issuance by the HRA and the City. The HRA will hold a public hearing on
August 12, 1997. It is proposed that the City approve the principal amount of the issue
and pledge its general obligation as additional security for the bonds.
Respectfully yours,
M&kkau
Mark S. Ulfers
Executive Director
cc: Eugene VanOverbeke
.AN EQUAL OUORTL_\S, LOVER
CITY OF EAGAN, MINNESOTA
Resolution No.
Approving the issuance by The Dakota County Housing And Redevelopment
Authority of its Governmental Housing Development Bonds (City of Eagan,
Minnesota, General Obligation) Series 1997 in an aggregate principal
amount not to exceed $2,500,000 and pledging the full faith and credit of the
City of Eagan thereto.
WHEREAS, pursuant to Minnesota Statutes, Section 469.017, the Dakota County
Housing and Redevelopment Authority (the "Authority") is authorized to undertake housing
development projects and to acquire and construct multifamily rental housing for the purposes of
providing housing for low and moderate income persons and families; and
WHEREAS, the Authority proposes to develop a 65 unit multifamily rental housing
development project to be located in the City of Eagan and to be occupied by low and moderate
income seniors; and
WHEREAS, to finance the Project the Authority proposes to issue its housing revenue
bonds; and
WHEREAS, pursuant to Minnesota Statutes, Section 469.034, Subd. 2, the Authority is
authorized to issue bonds backed by full faith and credit of the City to finance a housing
development project following (a) a determination by the Authority that pledged revenues will
equal or exceed 110% of the principal and interest due on such bonds for each year, and (b)
approval by the City of the principal amount of the Bonds following a public hearing; and
WHEREAS, the Authority has determined that it is in the best interest of the public
health, safety and welfare that it issue its Governmental Housing Development Bonds (City of
Eagan, Minnesota, General Obligation), Series 1997 (the "Bonds") in an aggregate principal
amount not exceeding $2,500,000 to finance the acquisition and construction of the Project; and
WHEREAS, the Project constitutes a "qualified housing development project", which is
defined under Minnesota Statutes, Section 469.034, Subd. 2, as a housing development project
providing housing either for the elderly or for individuals and families with incomes not greater
than 80% of the median income for the standard metropolitan statistical area in which the project
is located, with certain limited exceptions defined in Minnesota Statutes, Section 469.034, subd.
2(e); and
WHEREAS, on the date hereof, the City has conducted a public hearing following
publication of notice pursuant to Minnesota Statutes, Section 469.034, subd. 2,
1554783 5 I
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Eagan,
Minnesota, as follows:
1. That the City hereby approves the issuance by the Authority of up to $2,500,000
aggregate principal amount of the Bonds, to which the full faith and credit of the City will
be pledged.
2. That such approval is subject to final determination by the Authority to be made in the
Authority's resolution approving the sale of the Bonds that the projected revenues
pledged to the payment of the Bonds will equal or exceed 110% of the principal and
interest due on the Bonds for each year of their term.
3. That the City hereby approves the uses of the proceeds of the Bonds to acquire and
construct the Project.
Passed and adopted on this th day of July, 1997.
ATTEST:
C LE M,
1554783
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Agenda Information Memo
July 15, 1997 Eagan City Council Meeting
QLD BUSINESS
A. APPOINTMENT TO THE
EAGAN AIRPORT RELATIONS COMMISSON
ACTION TO BE CONSIDERED:
To appoint an individual to fill the remaining term of the Airport Relations Commission
alternate.
FACTS:
• Upon the resignation of Joe Harrison from the Airport Relations Commission, the
Commission alternate, Mike Steenberg was appointed by the Council to fill the remainder of
Mr. Harrison's term, thereby, creating a vacancy in the alternate position.
• The alternate term will expire in January, 1998.
• Staff has contacted individuals who have previously expressed an interest in serving on City
commissions and has received responses from Jason Fabio and Ronald Hanson.
ATTACHMENTS:
• Applicant background information forms on pages S-4through
53
CITY OF EAGAN
BACKGROUND INFORMATION FORM
*Please type or print clearly in ink
?AS ON FAaIo EILI/97
Name Date
In order that the Mayor and Councilmembers have a better understanding of your
background and interests, please provide the following information: (Attach extra sheets
if necessary).
Home Address 7 y 3 10 Ye M OP, E OR, Phone (H) 6 1 L- 6 PL Y Y 33"
F.Akha. Mh% S.St23
How long have you lived in Eagan? 3 years
Employer tI E SA R R 41kt I ti,FS
Occupation A I A L I ME AIL b T Phone(W)
Please indicate which Committees/Commissions you are applying for. List only those you
would be seriously interested in serving on.
1st Choice 1 A Ar RELA776IU5 2nd Choice
3rd Choice 4th Choice
Prior experience on City Commissions, City Boards, etc.
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Provide a short paragraph summarizing why you are seeking an appointment to a
Commission in the City of Eagan.
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Briefly describe your background, experience and any other information not previously
given which you believe should be considered regarding the appointment you are seeking.
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Return to: City Administrator
City of Eagan
3830 Pilot Knob Road
Eagan MN 55122
Telephone: (612) 6814600
Date Received
(For Office Use Only)
CITY OF EAGAN
BACKGROUND INFORMATION FORM
*Please type or print clearly in ink
d �i Dt NS - -c� -� - q-7
_
Name Date
In order that the Mayor and Councilmembers have a better understanding of your
background and interests, please provide the following information: (Attach extra sheets
if necessary).
Home Address L14 7q 13,. ; t ya ( !31,, d Phone (H) _ 072 7
How long have you lived in Eagan? — Z n� years
Employer r`'
Occupation Wgc Phone(W) 'ZA C y
Please indicate which Committees/Commissions you are applying for. List only those you
would be seriously interested in serving on.
1st Choice .-A,"-0srf 'Fe U n„ it 0.3mm 1 2nd Choice
3rd Choice 4th Choice
Prior experience on City Commissions, City Boards, etc.
SG
Provide a short paragraph summarizing why you are seeking an appointment to a
Commission in the City of Eagan.
Briefly describe your background, experience and any other information not previously
given which you believe should be considered regarding the appointment you are seeking.
r
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Return to: City Administrator
City of Eagan
3830 Pilot Knob Road
Eagan MN 55122
Telephone: (612) 6814600
Date Received
(For Office Use Only)
S '7
Agenda Information Item
July 15,1997 Eagan City Council Meeting
A. PRELIMINARY SUBDIVISION - FOREST VIEW - TRI -LAND CO.
ACTION TO BE CONSIDERED:
To approve or deny a Preliminary Subdivision for Forest View Addition of 5 lots on
2.65 acres located south of the intersection of Blackhawk and Blue Cross Road and north
of Red Fox Road in the NE 1/4 of Section 17 subject to the conditions listed in the staff
report.
FACTS:
At its regular meeting on June 24, 1997 the APC recommended approval of the Preliminary
Subdivision for Forest View subject to the conditions listed in the staff report.
ISSUES:
A neighboring property owner raised a concern regarding the accuracy of property lines at
the public hearing.
ATTACHMENTS: (2)
June 24, 1997 APC Minutes pages --!0---6D
Staff Report pages-throug
Page 7
June 24, 1997
ADVISORY PLANNING CONMSSION `
1�
PRELIMINARY SUBDIVISION:
TRI -LAND
Commission Chair Heyl opened the next public hearing of the evening regarding a
Preliminary Subdivision (Forest View) consisting of five single family lots on 2.65 acres
located 3595 Blackhawk Road, north of Red Fox in the NWV4 of Section 17.
Planner Tyree introduced this item. Ms. Tyree highlighted the information
presented in City staffs planning report dated June 13, 1997. Ms. Tyree noted the
background and history, the surrounding uses and the existing conditions of the subject
property.
The applicant was available for questions.
Robert Brown, a resident at 3595 Blackhawk Road noted that he had a concern
with the number of problems they were having in dealing with lot lines and also that a
number of surveyors and each had plotted the land differently and was worried about
property lines. He also stated that he was concerned about the area beneath the new
development as there is no way to get to the park other than the long way around on Fox
Road.
Bill Cardinell, a resident a 3635 Blackhawk Road stated that he also had concerns
over the problems they had had with surveyors marking lot lines and just wanted to
express that concern to the APC.
Brad Swenson, the applicant, noted that the problems with the lot lines due to a
history of specific reasons to which he explained the reasons for the discrepancy.
Member Miller noted that the lot lines may shift but the owner's land mass will
stay the same. Member Bakken stated that given the current stage of development, he
would like to know if there is anyway to make a motion to insure that the middle property
owner would not be encroached on. Mr. Swenson noted that the development to the west
was already going up and that his lot had all been monumentated and the County had
already checked it.
Member Burdorf moved, Member Bakken seconded, a motion to recommend
approval of a Preliminary Subdivision (Forest View) consisting of five single family lots
on 2.65 acres located 3595 Blackhawk Road, north of Red Fox in the NW'/4 of Section
17, subject to the following conditions:
S�
Page S
June 24, 1997
ADVISORY PLANNING CONMSSION
.f
Standard Conditions
1. The developer shall comply with these standard conditions of plat approval
as adopted by Council on February 3, 1993:
Al, B1, Cl, C2, C3, D1, El, Fl, G1, and H1
Tree Preservation
2. To require that Tree Protective measures (i.e. 4 foot polyethylene laminate
safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone,
whichever is greater, of significant trees/woodlands to be preserved.
3. To require that the applicant contact the City Forestry Division at least five
days prior to the issuance of the grading permit to ensure compliance with the approved
Tree Preservation Plan.
4. To acknowledge that Individual Lot Tree Preservation Plans will be
required for Lots 2, 3, and 4 at the time of building permit application
Street/Access
.5. Revisions to the existing roadway striping on Blackhawk Road will be
necessary to accommodate the Silver Fox intersection and shall be the responsibility of
the developer.
Easements
6. The developer should dedicate sufficient drainage and utility easement over
the proposed sanitary and storm sewer lines between Lot 3 & 4, Block 1.
Park Dedication
7. This developer shall be subject to a cash park and a cash trail dedication.
8. The property shall be platted prior to development.
All voted in favor.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: June 13, 1997 CASE: 17 -PP -145-97
APPLICANT: Brad Swenson, Tri -Land Co. HEARING DATE: June 24,1997
PROPERTY OWNER: Brad Swenson PREPARED BY: Shannon Tyree
REQUEST: Preliminary Subdivision - Forest View Addition
LOCATION: 3595 Blackhawk Road (Parcel No. 10-01700-011-02)
COMPREHENSIVE PLAN: D-1, Single Family Residential
ZONING: R-1, Single Family
SUMMARY OF REQUEST
Tri Land Co. is requesting a Preliminary Subdivision (Forest View) consisting of five single
family lots on 2.65 acres located at 3595 Blackhawk Road, north of Red Fox Road in the NW 1/4
of Section 17.
AUTHORITY FOR REVIEW
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and
the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:"
A. That the proposed subdivision does comply with applicable City Code provisions and the
Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable plans
of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage,
and retention are such that the site is suitable for the type of development or use
contemplated.
D. That the site physically is suitable for the proposed density of the development.
E. That the design of the subdivision or the proposed improvements is not likely to cause
environmental damage.
Planning Report - Forest View
June 24, 1997
Page 2
F. That the design of the subdivision or the type of improvements is not likely to cause health
problems.
G. That the design of the subdivision or the improvements will not conflict with easements of
record or with easements established by judgment of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds or similar burden.
I. That the subdivision has been properly planned for possible solar energy system use within
the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar
Access).
J. That the design of public improvements for the subdivision is compatible and consistent
with the platting or approved preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain document
entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed
Management Organization" which document is properly approved and filed with the office
of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said
document and all of the notations, references and other information contained therein shall
have the same force and effect as if fully set down herein and is hereby made a part of this
Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall
be the responsibility of the City Clerk to maintain the Water Quality Management Plan and
make the same available to the public.
BACKGROUNDMISTORY
On November 6, 1985, the City Council approved a Waver of Plat, which split this 2.65 acres from
the 2 acres abutting this site to the west. A condition of that Waiver stated that the property must be
platted and in 1992, an application to subdivide the property was approved for Wilson Addition.
An extension was granted in 1993, but the Preliminary Subdivision expired in 1994. Wilson
Addition included four lots all with direct access to Blackhawk Road.
A neighborhood meeting was held Monday, June 9, 1997 to discuss the proposed Forest View
Addition; six neighboring property owners attended the meeting.
EXISTING CONDITIONS
The property is located south of Blackhawk Road and is characterized by a steady moderate to
steep slope from North to South. The southern area of the site is wooded with significant size trees.
Planning Report - Forest View
June 24, 1997
Page 3
SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan
designations surround the subject property:
North - Blue Cross/ Blue Shield; zoned PD; guided LB.
South- Blackhawk Forest; zoned R-1; guided D-1.
East - Single Family residential & Sky Hill Park; zoned R-1 & Parks; guided D -III & P.
West - Single Family residential; zoned R-1; guided D -I.
EVALUATION OF REQUEST
Preliminary Subdivision
Compatibility with Surrounding Area - The proposed development is similar in density to
surrounding development and should be compatible with the existing residential development in the
surrounding area.
Lots - The proposed subdivision consists of five lots for single family development. All lots meet
R-1 code requirements for new proposed single family development. The sizes of the lots range in
size from 12,194 s.f. to 24,585 s.f. with an average lot size of 17,176 s.f.
Density - The five lots on 2.65 acres represent a gross density of 2.35 units per acres.
Setbacks - All of the proposed lots are of sufficient size and shape to be developed without setback
variances.
_Grading/ Wetlands - The preliminary grading plan is acceptable. The site generally wooded and
slopes toward the south away from Blackhawk Road with very steep slopes along the south edge
of the site. The site is approximately 25 to 30 feet above Red Fox Road within the Blackhawk
Forest subdivision to the south.
The developer is proposing to grade the cul-de-sac street right-of-way only with builders/
homebuyers custom -grading the individual lots at time of their respective building permits.
The developer should be responsible for installing and maintaining erosion control measures in
accordance with the City's Erosion/Sediment Control standards.
There are no jurisdictional wetlands located on site.
Storm Sewer/Water Quality: The preliminary storm drainage plan is acceptable. Storm was
stubbed to the south edge of the site with the Blackhawk Forest Addition and is available for
connection.. This existing storm sewer drains to an existing storm water basin within Blackhawk
Forest adjacent to Robin Lane.
(-03
Planning Report - Forest View
June 24, 1997
Page 4
Utilities: The preliminary utility plan is acceptable. A sanitary sewer stub was provided with the
Blackhawk Forest Addition and is available for connection along the south edge of the site.
Water main was stubbed to the north property line from Blackhawk Road with its reconstruction
in 1994 and is readily available for connection by the development.
Streets/Access/Circulation: Public street access is proposed for all five lots from a 180 -foot long
cul-de-sac, Silver Fox Circle, extended south from Blackhawk Road. Blackhawk Road in this
area is a 36 -foot wide community collector roadway. Revisions to the existing roadway striping
on Blackhawk Road will be necessary to accommodate the Silver Fox intersection and should be
the responsibility of the developer.
Easements/Permits/Right-of-Way: The developer should dedicate sufficient drainage and utility
easement over the proposed sanitary and storm sewer lines between Lots 3 and 4, Block 1.
Storm Drainage/Water Quali- This development is located north of the Blackhawk Forest
subdivision and drainage basin A. Forest View will generate runoff that will be discharged to an
existing storm sewer south of the site. Because of the small size, steep topography, and heavily
wooded nature of the site, a cash dedication in lieu of on-site ponding was recommended by the
Parks, Recreation, and Natural Resources Commission at its regular meeting on June 16, 1997.
Tree Preservation - The tree preservation inventory indicates that current significant vegetation
consists of 43 significant trees (oak, elm, ash, maple, and an apple tree). These trees range in
diameter from 6" to 22". One 16" spruce tree is also included in the inventory.
Initial development of this project as proposed will result in the removal of one tree (2.3% of the
total). This is a ten -inch oak tree, which will be removed through construction of the proposed
cul de sac.
Allowable removal for the initial stage of this type of development (residential, single lot) is set
at 25%. With a significant tree removal less than allowable limits there is no tree preservation
mitigation for this development.
Parks and Recreation - This item was heard at the June 16, 1997 Advisory Parks, Recreation and
Natural Resources Commission where it recommended a cash park and cash trail dedication.
SUMMARY/CONCLUSION
The subdivision meets the findings required by ordinance and is generally consistent and
compatible with the surrounding area's development.
(Oq
Planning Report - Forest View
June 24, 1997
Page 5
ACTION TO BE CONSIDERED
To recommend approval or denial of a Preliminary Subdivision consisting of five lots on 2.65
acres located at 3595 Blackhawk Road, north of Red Fox Road in the NEIA of Section 17 subject
to the following conditions.
Standard Conditions
1. The developer shall comply with these standard conditions of plat approval as adopted by
Council on February 3,1993:
Al, Bl, C1, C2, C3, D1, El, F1, G1, and H1
Tree Preservation
2. To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting)
be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is
greater, of significant trees/woodlands to be preserved.
3. To require that the applicant contact the City Forestry Division at least five days prior to
the issuance of the grading permit to ensure compliance with the approved Tree
Preservation Plan.
4. To acknowledge that Individual Lot Tree Preservation Plans will be required for Lots 2,
3, and 4 at the time of building permit application
Street/Access
5. Revisions to the existing roadway striping on Blackhawk Road will be necessary to
accommodate the Silver Fox intersection and shall be the responsibility of the developer.
Easements
6. The developer should dedicate sufficient drainage and utility easement over the proposed
sanitary and storm sewer lines between Lot 3 & 4, Block 1.
Park Dedication
7. This developer shall be subject to a cash park and a cash trail dedication.
STANDARD CONDITIONS OF PLAT APPROVAL
A. FinancialObliyations
1. This development shall accept its additional financial obligations as defined
in the staffs report in accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
B. Easements and Rights -of -Way
1. This development shall dedicate 10 -foot drainage and utility easements
centered over all lot lines and, in addition, where necessary to accommodate
existing or proposed utilities for drainage ways within the plat. The
development shall dedicate easements of sufficient width and location as
determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights-of-way as required by the alignment, depth, and storage
capacity of all required public utilities and streets located beyond the
boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right-of-way and temporary slope
easements for ultimate development of adjacent roadways as required by the
appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage volume requirements.
C. Mans and Specifications
All public and private streets, drainage systems and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines and policies prior to application for final
plat approval.
2. A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval.
3. This development shall ensure that all dead-end public streets shall have a
cul-de-sac constructed in accordance with City engineering standards.
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
I. If any improvements are to be installed under a City contract, the appropriate
project must be approved by Council action prior to final plat approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedication
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks, Recreation and Natural Resource
Commission and approved by Council action.
G. Water Quality Dedication
1. This development shall be responsible for providing a cash dedication,
ponding, or a combination thereof in accordance with the criteria identified
in the City's Water Quality Management Plan, as recommended by the
Advisory Parks, Recreation and Natural Resource Commission and
approved by Council action.
H. Other
All subdivision, zoning and other ordinances affecting this development shall
be adhered to, unless specifically granted a variance by Council action.
Advisory Planning Commission
Approved: August 25 1987
LTS#5
STANDARD.CON
City Council
September 15. 1987
Revised: July 101990
Revised: February 2, 1993
col
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FINANCIAL OBLIGATION — Forest View
There are pay-off balances of special assessments totaling $3,372 on the parcels proposed for
platting. The pay-off balance will be allocated to the lots created by the plat.
At this time, there are no pending assessments on the parcel proposed for platting.
Thd estimated financial obligation presented is subject to change based upon areas, dimensions
and land uses contained in the final plat.
Based upon the study of the financial obligations collected in the past and the uses proposed for
the property, the following charges are proposed. The charges are computed using the City's
existing fee schedule and the connections proposed to be made to the City's utility system based
on the submitted plans.
Improvement Use Rate
Storm Sewer Trunk S.F. .079Isq ft
Total
Quantity Amount
50,343 sq ft $3,977
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Agenda Information Memo
July 15, 1997, Eagan City Council
B. COMPREHENSIVE GUIDE PLAN AMENDMENT PLANNED
DEVELOPMENT AMENDMENT AND PRELIMINARY SUBDIVISION —
RAHN RIDGE THIRD ADDITION
ACTION TO BE CONSIDERED:
A. To approve or deny a Comprehensive Guide Plan Amendment changing the land use
designation from LB (Limited Business) to CPD (Commercial Planned Development) for Lot
2, Block 1, Rahn Ridge Second Addition.
B. To approve or deny a Preliminary Subdivision (Rahn Ridge Third Addition) consisting of
two lots on 2.42 acres currently platted as Lot 2, Block 1, Rahn Ridge Second Addition.
C. To approve or deny a Planned Development Amendment to allow construction of a two-
story, 38 -unit motel on proposed Lot 2, Block 1, Rahn Ridge Third Addition. Approval of
the Preliminary Planned Development Amendment will create a new Preliminary Planned
Development for both Lots 1 and 2 and grant Final Planned Development approval for a
motel on Lot 2 of the proposed Rahn Ridge Third Addition.
FACTS:
> The proposed CPD land use designation allows for a greater diversity of commercial uses and
intensities than the LB designation, with the specific use for each property determined by the
planned development agreement.
> The proposed subdivision would create two lots of 1.48 acres (Lot 1) and .94 acres (Lot 2).
A 38 -unit motel is proposed for construction on Lot 2, the northerly lot of the subdivision,
and a future office building of 12,250 square feet is proposed for Lot 1.
> The motel proposed for Lot 2 is quasi -residential in architecture with a gabled roof, steel
siding, and asphalt shingles. The office building proposed for Lot 1 will be of the same
architectural style and exterior materials as the existing office building to the south of this
site. Both buildings meet typical setback and other standards which would be applied to
these uses in other zoning districts.
> The Advisory Planning Commission held a public hearing on April 23, 1997. The APC
recommended approval of the Comprehensive Guide Plan Amendment, the Preliminary
Subdivision and the Planned Development Amendment to allow a two-story motel, subject to
the conditions outlined in the APC minutes.
ISSUES:
> Residents in the area submitted a petition opposing the Guide Plan Amendment and the
Planned Development Amendment which would allow the motel. The petition contains 12
names representing 10 addresses.
> Outstanding items include execution of a cross easement for joint access between the
proposed Lots 1 and 2, revisions to the landscape plan in particular to provide additional
screening between the motel and the residences to the southwest, and submission of detailed
site lighting plans for the motel.
ATTACE31ENTS:
June 24, 1997 APC ' tes, pages through Q�
Staff Report, pages,through
Petition, page�''�Q--
Page 15
June 24, 1997
ADVISORY PLANNING CON%flSSION
COMPREHENSIVE GUIDE PLAN AMENDMENT,
PLANNED DEVELOPMENT AMENDMENT & PRELIMINARY
SUBDIVISION - RAHN RIDGE THIRD ADDITION
Commission Chair Heyl opened the next public hearing of the evening regarding a
Comprehensive Guide Plan Amendment changing the land use from Limited Business to
Commercial Planned Development, a Preliminary Subdivision (Rahn Ridge Third
Addition) consisting of two lots on 2.42 acres and a Planned Development Amendment to
allow a 38 -unit motel for property legally described as Lot 2, Block 1, Rahn Ridge 2nd
Addition located at the southwest corner of Rahn Way and Rahn Cliff Road in the NEI/4
of Section 31.
Associate Planner Dudziak introduced this item. Ms. Dudziak highlighted the
information presented in City staffs planning report dated June 18, 1997. Ms. Dudziak
noted the background and history, the surrounding uses and the existing conditions of the
subject property.
A representative of the applicant, Randy Hedlund, gave a background on this
issue. David Hemminger with Wickland Building gave a short presentation and noted that
they were looking at franchising this hotel and also stated that they wanted a residential
feel for the motel. The owners, Mr. and Mrs. Bhakta, stated their interest in staying in
Eagan and working with the City.
Member Segal questioned whether there would need to be changes in the Planned
Development if the other office building was to be built, to which Ms. Dudziak stated that
there would not need to be any changes but rather just a Final Planned Development.
Member Segal moved, Member Carlson seconded, a motion to recommend
approval of a Comprehensive Guide Plan Amendment from LB to CPD for Lot 2, Block
1, Rahn Ridge 2nd Addition.
All voted in favor.
Member Segal moved, Member Carlson seconded, a motion to recommend
approval of a Preliminary Subdivision (Rahn Ridge 3rd Addition) consisting of two lots
on 2.42 acres currently platted as Lot 2, Block 1, Rahn Ridge 2nd Addition, subject to the
following conditions:
Page 16 r�
June 24, 1997
ADVISORY PLANNING CONMSSION
V
Standard Conditions
1. The developer shall comply with these standards conditions of plat approval as
adopted by Council on February 3, 1993: Al, Bl, Cl, C2, C4, D1, and El.
2. The property shall be platted.
Access/Street Desire
3. A cross easement for joint access between Lots 1 and 2 shall be prepared and
submitted to the city attorney for review and approval prior to final subdivision approval.
The easement shall be recorded with the plat.
Parks and Recreation
4. Water quality mitigation shall be met through a cash dedication in lieu of on-site
ponding.
5. Parks and trails dedications shall be fulfilled through a cash dedication.
All voted in favor.
Member Segal moved, Member Carlson seconded, a motion to recommend
approval of a Planned Development Amendment to allow a 38 -unit motel at the
southwest corner of RahnCliff Road and Rahn Way. Approval of the Planned
Development Amendment will create a new Preliminary Planned Development for both
Lots 1 and 2, Rahn Ridge 3rd Addition, and grant Final Planned Development approval
for a motel on Lot 2, Rahn Ridge 3rd Addition, subject to the following conditions:
1. A Preliminary Planned Development Agreement amending the existing Final
Planned Development for this site, and a Final Planned Development Agreement for the
proposed Lot 2, Block 1, Rahn Ridge 3rd Addition shall be executed prior to final
subdivision approval. The Agreements shall be recorded at the County Recorder's office
with the plat.
2. The term of the Preliminary Planned Development shall be five years.
3. The following exhibits are required for the Planned Development Agreements:
Preliminary Planned Development: Final Planned Development:
Site Plan Final Site Plan
Grading Plan Final Grading Plan
Page 17
June 24, 1997
ADVISORY PLANNING CONMGSSION
Landscape Plan
Building Elevations
Signage Plan
L4
Final Landscape Plan
Final Building Elevations
Final Signage Plan
Final Site Lighting Plan
4. All building, parking/drive aisles, and landscaped areas shall be properly
maintained.
Trash Enclosure
5. The trash enclosure for the motel on Lot 2 shall have vinyl slats in a color to match
the building in the chain link gate to provide screening, or the gate shall be of different
materials which provide greater opacity.
6. All trash/recychng containers shall be stored within the office building on Lot 1, or
shall be within an enclosure attached to the principal structure and made of materials to
match the principal structure, with gates that screen the interior.
Landscaping
7. Additional landscape screening shall be installed south and west of the motel to
screen it from the residential neighborhood.
8. A landscape plan revised based on the comments in the staff report shall be
submitted for staff review and approval prior to execution of the Final Planned
Development Agreement.
Architecture/Building Elevations
9. The motel on Lot 2, Block 1, Rahn Ridge 3rd Addition shall be constructed with
exterior materials of brick, steel siding and asphalt shingles with a gabled roof as shown
on the building elevation plans dated May 12, 1997. For consistency within the Planned
Development, the brick shall match that of the office building on Lot 1, Block 1, Rahn
Ridge 2nd Addition.
10. The proposed office building on Lot 1, Block 1, Rahn Ridge 3rd Addition shall be
of similar architecture and utilize the same exterior materials as the existing office on
adjacent Lot 1, Block 1, Rahn Ridge 2nd Addition.
11. Any rooftop mechanical equipment shall be screened from view from the public
right of way and adjacent properties.
Page 18
June 24, 1997
ADVISORY PLANNING COIvMSSION
Signage
12. All signage shall comply with City Sign Code provisions for size, location and
setbacks.
Li tin
13. A photometric lighting plan shall be submitted prior to Final Planned Development
approval. For security reasons, lighting shall not be less than one footcandle throughout
the parking lot. Parking lot light fixtures shall be shielded and directed away from
adjacent property.
Access/Street Desis�n
14. A cross easement for joint access between Lots 1 and 2 shall be prepared and
submitted for review and approval by the city attorney prior to final subdivision approval.
The easement shall be recorded with the plat.
All voted in favor.
a!
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: June 18, 1997
APPLICANT: Rahn Ridge Associates
PROPERTY OWNER: Rahn Ridge Associates
CASE: 31 -CG -3-5-97
31 -PP -13-5-97
31-RZ-14-5-97
HEARING DATE: June 24, 1997
PREPARED BY: Pamela Dudziak
REQUEST: Comprehensive Guide Plan Amendment from LB to CPD
Preliminary Subdivision (Rahn Ridge and Addition)
Planned Development Amendment
LOCATION: Southwest Corner of Rahn Way and R.ahnCliff Road (NE'/. of Sec. 31)
COMPREHENSIVE PLAN: LB - Limited Business
ZONING: PD — Planned Development
SUMMARY OF REQUEST
The applicant is proposing a Comprehensive Guide Plan Amendment to change the land use
designation from LB, Limited Business, to CPD, Commercial Planned Development. A
Preliminary Subdivision of the 2.42 acre parcel into two lots and a Planned Development
Amendment to allow construction of a 38 -unit motel are also proposed.
AUTHORITY FOR REVIEW
Comprehensive Guide Plan Amendment
The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section
473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to
time as conditions change. The city's Guide Plan is to be implemented by official controls such
as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation
of public policy and a legislative act. As such, the classification of land uses must reasonably
relate to promoting the public health, safety, morals and general welfare. When a change to a
city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the
change is in the best long-range interests of the city. The standard of review of a city's action in
approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational
Planning Report — Rahn Ridge 3" Addition
June 24, 1997
Page 2
basis. A rational basis standard has been described to mean having legally sufficient reasons
supportable by the facts which promote the general health, safety and welfare of the city.
f reliminary Subdivision
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission
and the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:
A. That the proposed subdivision does comply with applicable City Code provisions and the
Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including, but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage
and retention are such that the site is suitable for the type of development or use
contemplated.
D. That the site physically is suitable for the proposed density of development.
E. That the design of the subdivision or the proposed improvement is not likely to cause
environmental damage.
F. That the design of the subdivision or the type of improvements is not likely to cause
health problems.
G. That the design of the subdivision or the improvements will not conflict with easements
of record or with easements established by judgment of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds, or similar burden.
I. That the subdivision has been properly planned for possible solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook on
Solar Access).
J. That the design of public improvements for the subdivision is compatible and consistent
with the platting or approved preliminary plat on adjacent lands.
Planning Report — Rahn Ridge 3" Addition
June 24, 1997
Page 3
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Bun Club
Lake Watershed Management Organization" which document is properly approved and
filed with the office of the City Clerk hereinafter referred to as the "Water Quality
Management Plan". Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if fully set down
herein and is hereby made a part of this Chapter by reference and incorporated herein as
fully as if set forth herein at length. It shall be the responsibility of the City Clerk to
maintain the Water Quality Management Plan and make the same available to the
public."
Planned Development:
Chapter 11.20, Subd. 8, B., Determination, states: "In considering any petition for such district,
the Planning Commission and the Council in the interests of carrying out the intent and purpose
of this Subdivision, shall determine whether or not such planned development will:
(1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than
does development of the underlying zoning district;
(2) be feasible for the owner and developer economically to complete according to proposed
plans;
(3) benefit the community at large to a greater degree than would development of the
underlying zoning district."
BACKGROUND/HISTORY
The subject site was originally a part of the Mission Hills South Planned Development (approved
June 1977 for a term of 15 years) that consisted of mixed residential and commercial land uses.
Although the PD has expired, the city has not taken action to terminate the agreement.
The southern portion of the PD consists of single family and duplex development. On
September 3, 1985, the City Council approved the Rahn Ridge preliminary plat for the Cedar
Ridge Church and 25 duplex lots within the PD. The only remaining undeveloped property
within the PD (2.42 acre Lot 2, Block 1, Rahn Ridge 2nd Addition) was designated for Limited
Business uses and this portion of the PD is currently guided Limited Business in the city's
Comprehensive Guide Plan.
In May of 1996, an amendment to the Mission Hills South PD was approved. The amendment
called for two office buildings. As a result, a, 11,800 s.f. office building was constructed on Lot
1, Block 1, Rahn Ridge 2nd Addition, and a 20,250 st office building was approved for this site
(Lot 2, Block 1, Rahn Ridge 2" Addition) but has not been constructed.
Planning Report — Rahn Ridge 3rd Addition
June 24, 1997
Page 4
EXISTING CONDITIONS
The site is flat and the majority slopes gently to the south. The site was graded with previous
development and is open with no significant vegetation.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
North — Rahncliff Learning Center, pond, and Walgreens, zoned Planned Development (PD_
and guided Commercial Planned Development (CPD)
South - Office building, zoned Planned Development (PD) and guided Limited Business (LB);
Residential, zoned Planned Development (PD) and guided D -II Mixed Residential
(0-6 units/acre); Kettle Park, zoned Public Facilities and guided Public.
East - Commercial including Dairy Queen, Holiday Inn Express and Green Mill, zoned
Planned Development (PD) and guided Commercial Planned Development (CPD).
West - Cedar Ridge Church, zoned Planned Development (PD) and guided Public Facilities.
EVALUATION OF REQUEST
Description of Request
The applicant is proposing a Comprehensive Guide Plan Amendment to change the land use
designation from LB, Limited Business, to CPD, Commercial Planned Development. A
Preliminary Subdivision of the 2.42 acre parcel into two lots and a Planned Development
Amendment to allow construction of a 38 -unit motel are also proposed. The Planned
Development Amendment amends the existing Final Planned Development on this site by
creating a new Preliminary Planned Development for both proposed Lots 1 and 2 and a Final
Planned Development for the motel on Lot 2.
Comprehensive Guide Plan Amendment
The evaluation of the proposed development in relation to environmental impacts and
infrastructure are addressed in the Preliminary Subdivision section of this report. This section
addresses the proposed land use change as it relates to the commercial land supply, and the city's
policies and goals.
The Limited Business (LB) designation is inteilded for those areas that are particularly exposed
to residential neighborhoods and thus, suitable only for businesses compatible with nearby
residential use. The Commercial Planned Development (CPD) land use designation was
established in 1988 to provide flexibility in commercial development. The CPD designation
E
Planning Report — Rahn Ridge 3' Addition
June 24, 1997
Page 5
allows for a diversity of commercial uses and intensities, with the specific use and intensity for
each property determined by a planned development agreement.
The proposed land use of this 2.42 acres would remain commercial, however, the CPD
designation allows more flexibility and a greater range of use options than the LB designation,
while allowing site specific controls through the Planned Development Agreement. With the
accompanying development proposal, the approved use for a single office building would shift to
a smaller office building and a 38 -unit motel. Since both proposed uses are commercial, no
additional demand on the school system would be generated with this proposed change in land
use designation.
The Commercial Land Use Study accepted by the Council in May, 1994, identifies hotels and
motels as an emerging industry in Eagan which should be accommodated based on location and
scale as opposed to specific commercial land use category. The study established working
policies to guide commercial development. The study noted that hotels and motels would be
appropriate in Neighborhood Commercial and Major Commercial nodes if adjacent to a principal
arterial or interstate freeway and if the scale of the development is compatible to adjacent land
uses.
The area along Cliff Road between I -35E and Hwy. 77 is a major commercial node. This
particular site is a transitional area between the commercial developments along Cliff Road and
adjacent to I -35E and the residential development further south. This site is near, but does not
does not directly abut, the interstate freeway or Cliff Road. The proposed motel would be
approximately 430 feet from the nearest residential structure.
Traffic generation for the proposed 12,816 square foot office and 38 -unit motel is estimated to be
about 721 average daily trips. Traffic generation for the previously approved 20,250 square foot
office building with no motel is estimated to be about 425 average daily trips. Under these two
scenarios, the office/motel combination would result in about 296 more daily trips than the office
use alone.
Preliminary Subdivision and Planned Development Amendment
A Preliminary Planned Development for this site was approved in 1996 and it amended the
Mission Hills South Planned Development. The 1996 Preliminary Planned Development
identified a 20,250 st office building to be constructed on this site. Subsequently, a Final
Planned Development Agreement was executed for this site, but construction has not occurred.
The applicant's Preliminary Subdivision proposal divides the property into two lots. The
requested Planned Development Amendment amends the previously approved Final Planned
Development for this site by creating a new Preliminary Planned Development for both proposed
lots (12,816 st office on Lot 1 and a 38 -unit motel on Lot 2), and a Final Planned Development
for Lot 2 (the motel).
Planning Report — Rahn Ridge 3" Addition
June 24, 1997
Page 6
Compatibility with Surrounding Area — The adjacent properties east of this site are developed
with commercial uses including a hotel, restaurants and various retail and service facilities.
South of the site is an office building, park and single- and two-family residential development.
To the west is a church. For this site between higher intensity commercial development to the
east and the church and nearby residential uses west and south, the office and 38 -unit two-story
motel appear appropriate in scale for transition with the motel located on the northerly portion of
the site and the office building closer to the residential neighborhood. The motel would be
approximately 430 feet from the nearest residential structure.
Lots — The proposed subdivision consists of two lots and a total of 2.42 acres. The southerly lot,
Lot 1, is proposed to be 1.48 acres in area and Lot 2, the northerly lot, is proposed to be .94
acres.
Site Plan — The site plan shows a future office building on Lot 1, and a 38 -unit motel on Lot 2.
The motel is proposed for construction at this time. The proposed office establishes a site layout
and building size of 12,250 square feet for the Planned Development, but specific plans for the
proposed office building have not been submitted at this time. The applicant has indicated that
the office building will be of the same architectural style and the same exterior materials as the
existing adjacent office on Lot 1, Block 1, Rahn Ridge 2" Addition.
Trash Enclosure — An attached trash enclosure is proposed on the south side of the motel. The
enclosure is 6.5 feet high, 13.5' wide and 10 feet deep. Materials are steel lap siding to match
the building with a chain link gate. The APC may consider whether a brick enclosure to match
the building is more appropriate since the building elevations also include brick. The gate should
provide screening of the dumpsters. Therefore, vinyl slats in a color to match the building
should be used in the chain link gate, or the gate should be of a different material which provides
greater opacity. Trash storage for the office building was not shown on the site plan. If the
office trash dumpsters are stored outside, they should be within a similar enclosure, made of
materials to match and attached to the principal structure.
Setback s — Although the Zoning Code does not have specific setback requirements for a Planned
Development, both buildings appear to meet or exceed standard setback requirements which
would be applied to the motel and office uses in other zoning districts. The proposed office
building is set back about 105 feet from RahnCliff Road, 40 feet from the south property line,
about 90 feet from the west property line, and about 25 feet from the north property line except at
the northeast comer of the building where the setback is 15 feet. The motel is setback 49 feet
from RahnCliff Road, about 90 feet from Rahn Way, and ten feet from the south and west
property lines. Parking areas satisfy the minimum 20 foot setback from the public right of way
and five feet from side and rear property lines.
Landscaping — The grading plan shows berming between the parking lots and the public right of
way. The landscape plan makes use of evergreen trees (Norway Pine and Black Hills Spruce) for
screening along the property boundaries. The applicant may wish to consider replacing some of
Planning Report — Rahn Ridge 3'd Addition
June 24, 1997
Page 7
the evergreen trees on the perimeter of the site with shrubs to add variety while still providing the
required screening for the parking lot. Some adjustments to the plant materials may also be
required in areas around the signs. There is an open view of the motel site from the residences to
the southwest and visibility of the motel will be more obscured once the office building is
constructed. However, since there are no immediate plans to construct the office building at this
time, additional landscape screening should be installed south and west of the motel to screen it
from the residential neighborhood.
Building Elevations/Architecture —The proposed two-story motel has a quasi -residential
architecture consisting of brick and steel lap siding, a gabled roof, and asphalt shingles. The
plans did not indicate colors of the brick, siding or shingles. For consistency within the Planned
Development, the brick should match that of the office building on Lot 1, Block 1, Rahn Ridge
2°d Addition.
The proposed future office building would be similar to the existing office building south of the
site. Construction of the office is not proposed at this time and consequently, elevation drawings
were not provided for the office building. The applicant has indicated the proposed office
building will be the same architecture and exterior materials as the existing adjacent office on
Lot 1, Block 1, Rahn Ridge 2°d Addition. No rooftop equipment was shown on the plans, but
any rooftop equipment should be screened from view from the public right of way and from
adjacent properties.
Parking — Standard parking requirements are one stall for every 150 square feet of leasable office
space, and one stall per room plus one stall for every eight rooms for the motel. Based on a
leasable area of 10,253 square feet, 68 parking stalls are required for the office building and 71
are provided. For the 38 -room motel, 43 parking stalls would be required and are provided. The
majority of the parking stalls are 10 feet wide, but about half of the stalls serving the motel are
proposed to be nine feet wide. Although the city's zoning code does not reference a minimum
parking stall width, the City has typically required stalls to be ten feet wide.
Signage — A pylon sign for the motel is proposed to be located at the northeast corner of the site.
The proposed pylon sign is 25 feet in height and 96 square feet in area. The pylon base is brick
and steel lap siding to match the building. The message area is vinyl and internally lit. •The
"Rodeway Inn" name shown on the plans is conceptual. No building wall signage is proposed.
A monument sign at the south side of the northerly entrance to Lot 1 is proposed for the office
building. The monument sign should be constructed of materials to match the principal building
and the sign should comply with all city Sign Code including size and setbacks.
Site Lighting — Detailed site lighting plans were not included with this submittal. A photometric
lighting plans should be submitted prior to Final Planned Development approval. For security
reasons, lighting should not be less than one footcandle throughout the parking lot. Parking lot
light fixtures should be shielded and directed away from adjacent property.
Planning Report — Rahn Ridge 3" Addition
June 24, 1997
Page 8
Streets/Access/Circulation - Access for Lot 1 is proposed through two shared accesses onto
RahnCliff Road; one at the north boundary of the lot shared with Lot 2, and one at the south
boundary of the lot shared with Lot 1, Block 1, Rahn Ridge 2" Addition. The southerly shared
access will also provide driveway access for the future expansion of the existing church parking
lot directly to the west. Access to Lot 2 is also proposed to the north onto Rahn Way.
A cross easement for joint access between proposed Lots 1 and 2 should be prepared and
submitted to the city attorney for review and approval prior to final subdivision approval. The
easement shall be recorded with the plat.
Utilities - The preliminary utility plan is acceptable. Sanitary sewer and water main are readily
available for this development from RahnCliff Road.
Grading/Wetlands - The preliminary grading plan is acceptable. A majority of the site gently
slopes toward the south. The site was graded with previous development and is open.
Storm Drainage - The preliminary storm drainage plan is acceptable. Storm sewer was stubbed
to serve this site with the Rahn Ridge 2nd Addition development. Storm water runoff from the
development will drain through a storm sewer system to Pond AP -44 located on the east side of
RahnCliff Road.
Wetlands/Water Qualm, — This development is located in drainage basin A, upstream of Cliff
Lake. A portion of the development will discharge runoff to an existing detention basin north of
the proposed development, with the remainder discharged to a storm water pond to the south that
already receives runoff from I -35E. Because of the small size of the development, a cash
dedication in lieu of on-site ponding is recommended.
There are no jurisdictional wetlands within the development site.
Tree Preservation — There are no significant trees or woodlands on the property.
Parks and Recreation — Park and trail dedications should be fulfilled through a cash dedication.
SUMMARY/CONCLUSION
The applicant is requesting a change in the land use designation from Limited Business (LB) to
Commercial Planned Development (CPD), a preliminary subdivision for two lots on 2.42 acres,
and an Planned Development Amendment to allow construction of a 38 -unit motel at the
southwest comer of RahnCliff Road and Rahn Way.
The CPD land use designation is consistent with the designation of the surrounding commercial
development and provides flexibility with the specific use and intensity for each property
determined by a planned development agreement. The proposed motel use appears to be
Planning Report — Rahn Ridge 3'd Addition
June 24, 1997
Page 9
consistent with the Commercial Land Use Study recommendations, policies and goals. The site
is located at a major commercial node and the 38 -unit size and quasi -residential architectural
design appear to be appropriate for this transitional area.
The motel and office development plans appear to meet standard zoning requirements which
would be applied to these uses in other zoning districts. Outstanding issues include some nine
foot parking stalls and minor modifications to the landscape plan.
ACTION TO BE CONSIDERED
A. To recommend approval or denial of a Comprehensive Guide Plan Amendment from LB
to CPD for Lot 2, Block 1, Rahn Ridge 2 Addition.
B. To recommend approval or denial of a Preliminary Subdivision (Rahn Ridge 3`d Addition)
consisting of two lots on 2.42 acres currently platted as Lot 2, Block 1, Rahn Ridge 2"
Addition. If approved, the following conditions should apply.
Standard Conditions
1. The developer shall comply with these standards conditions of plat approval as adopted
by Council on February 3, 1993: A 1, B 1, C 1, C2, C4, D 1, and E 1.
2. The property shall be platted.
Access/Street Desitin
3. Across easement for joint access between Lots 1 and 2 shall be prepared and submitted
to the city attorney for review and approval prior to final subdivision approval. The
easement shall be recorded with the plat.
Parks and Recreation
4. Water quality mitigation shall be met through a cash dedication in lieu of on-site
ponding.
S. Parks and trails dedications shall be fulfilled through a cash dedication.
C. To recommend approval or denial of a Planned Development Amendment to allow a 38 -
unit motel at the southwest corner of RahnCliff Road and Rahn Way. Approval of the
Planned Development Amendment will create a new Preliminary Planned Development for
both Lots 1 and 2, Rahn Ridge 3`d Addition, and grant Final Planned Development approval
for a motel on Lot 2, Rahn Ridge 3`d Addition. If approved, the following conditions
should apply.
III
Planning Report — Rahn Ridge 3"d Addition
June 24, 1997
Page 10
2.
3.
4.
A Preliminary Planned Development Agreement amending the existing Final Planned
Development for this site, and a Final Planned Development Agreement for the
proposed Lot 2, Block 1, Rahn Ridge 3rd Addition shall be executed prior to final
subdivision approval. The Agreements shall be recorded at the County Recorder's
office with the plat.
The tern of the Preliminary Planned Development shall be five years.
The following exhibits are required for the Planned Development Agreements:
Preliminary Planned Development:
Site Plan
Grading Plan
Landscape Plan
Building Elevations
Signage Plan
Final Planned Development:
Final Site Plan
Final Grading Plan
Final Landscape Plan
Final Building Elevations
Final Signage Plan
Final Site Lighting Plan
All building, parking/drive aisles, and landscaped areas shall be properly maintained.
Trash Enclosure
5. The trash enclosure for the motel on Lot 2 shall have vinyl slats in a color to match
the building in the chain link gate to provide screening, or the gate shall be of
different materials which provide greater opacity.
6. All trash/recycling containers shall be stored within the office building on Lot 1, or
shall be within an enclosure attached to the principal structure and made of materials
to match the principal structure, with gates that screen the interior.
Landscaping
7. Additional landscape screening shall be installed south and west of the motel to
screen it from the residential neighborhood.
8. A landscape plan revised based on the comments in the staff report shall be submitted
for staff review and approval prior to execution of the Final Planned Development
Agreement.
Architecture/Building Elevations
(a
Planning Report — Rahn Ridge 3rd Addition
June 24, 1997
Page 11
9. The motel on Lot 2, Block 1, Rahn Ridge 3`d Addition shall be constructed with
exterior materials of brick, steel siding and asphalt shingles with a gabled roof as
shown on the building elevation plans dated May 12, 1997. For consistency within
the Planned Development, the brick shall match that of the office building on Lot 1,
Block 1, Rahn Ridge 2" Addition.
10. The proposed office building on Lot 1, Block 1, Rahn Ridge 3`d Addition shall be of
the similar architecture and utilize the same exterior materials as the existing office on
adjacent Lot 1, Block 1, Rahn Ridge 2nd Addition.
11. Any rooftop mechanical equipment shall be screened from view from the public right
of way and adjacent properties.
Signage
12. All signage shall comply with City Sign Code provisions for size, location and
setbacks.
Lighting
13. A photometric lighting plan shall be submitted prior to Final Planned Development
approval. For security reasons, lighting shall not be less than one footcandle
throughout the parking lot. Parking lot light fixtures shall be shielded and directed
away from adjacent property.
Access/Street Desi, n
14. Across easement for joint access between Lots 1 and 2 shall be prepared and
submitted for review and approval by the city attorney prior to final subdivision
approval. The easement shall be recorded with the plat.
13
A.
B.
STANDARD CONDITIONS OF PLAT APPROVAL
FinanclalObligations
1. This development shall accept its additional financial obligations as defined
in the staffs report in accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
Easements and Rights -of -Way
1. This development shall dedicate 10 foot drainage and utility easements
centered over all lot lines and, in addition, where necessary to accommodate
existing or proposed utilities for drainage ways within the plat. The
development shall dedicate easements of sufficient width and location as
determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights-of-way as required by the alignment, depth, and storage
capacity of all required public utilities and streets located beyond the
boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right-of-way and temporary slope
easements for ultimate development of adjacent roadways as required by the
appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage volume requirements.
C. Plans and Specifications
1. All public and private streets, drainage systems and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines and policies prior to application for final
plat approval.
2. A detailed grading, drainage,
prepared in accordance with
approval.
erosion, and sediment control plan must be
current City standards prior to final plat
3. This development shall ensure that all dead-end public streets shall have a
cul-de-sac constructed in accordance with City engineering standards.
5
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
1. If any improvements are to be installed under a City contract, the appropriate
project must be approved by Council action prior to final plat approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedication
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks, Recreation and Natural Resource
Commission and approved by Council action.
G. Water Qualify, Dedication
1. This development shall be responsible for providing a cash dedication,
ponding, or a combination thereof in accordance with the criteria identified
in the City's Water Quality Management Plan, as recommended by the
Advisory Parks, Recreation and Natural Resource Commission and
approved by Council action.
H. Other
1. All subdivision, zoning and other ordinances affecting this development shall
be adhered to, unless specifically granted a variance by Council action.
Advisory Planning Commission
Approved: August 25, 1987
LTS05
-STANDARD:CON
City Council
September 15, 1987
Revised: July 1 o, 1990
Revised: February 21993
FINANCIAL OBLIGATION — Rahn Ridge 3rd
There are pay-off balances of special assessments totaling $8,269 on the parcels proposed for
platting. The pay-off balance will be allocated to the lots created by the plat.
At this time, there are no pending assessments on the parcel proposed for platting.
The estimated financial obligation presented is subject to change based upon areas, dimensions
and land uses contained in the final plat.
Based upon the study of the financial obligations collected in the past and the uses proposed for
the property, the following charges are proposed. The charges are computed using the City's
existing fee schedule and the connections proposed to be made to the City's utility system based
on the submitted plans.
Improvement Use Rate Quantity Amount
None
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D �SIGNAGE/FLOOR
PLAN/ELEVATIONS
June 10, 1997
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Advisory Planning Commission Members,
This letter is concerning the proposed Planned Development (DP) changes to Lot 2, Block 1,
Rahn Ridge 2nd Addition, at the southwest corner of Rahn Way and Rahn Cliff Road.
I strongly disagree with the proposal for a 38 room motel. I would not enjoy sitting on my deck
looking in the back windows of this motel or visitor to the motel looking in my backyard. There is
already more than enough hotel/motel development in this neighborhood. Additional motels
should be directed to areas already designated for that use.
The present PD (Office Building), of the proposed land, is the proper use for the land. This type
of development is very much desired by the neighborhood. I hope this type of business is given a
chance to continue to grow in the area.
When citizens are considering moving to Eagan, we are told to research the area and look at the
land use of the neighborhood (PD, zoning, Comprehensive Guide Plan). The present PD calls for
an office building. Residents have used this information to make educated decisions about locating
in Eagan. The proposal for the motel does not meet, nor is it an improvement of, the present PD.
A development such as the proposed motel would not be a benefit to our neighborhood or the
city. If more motel space is needed in the city, it should be directed to locations where land has
the proper PD/zoning for that use.
Please to not allow the proposal for the motel to be approved. Thank you.
Sincerely,
Dale Klossner
2025 Pin Oak Drive
Eagan, MN 55122
�� j RECEivEn .iuN 1 2 1997
RECEIVED JUL - Q ;997 -
Neighborhood Petition
To: Mayor and City Council members {
This petition is concerning the proposed Comprehensive Guide Plan Amendment, for
Rahn Ridge 3rd Addition (Case # 31-PP-13-M97):=
Agenda Information Memo
July 15, 1997 Eagan City Council Meeting
C. PRELIMINARY SUBDIVISION AND AMENDMENT TO
PRELIMINARY PLANNED DEVELOPMENT — OPUS (LOT 9
BLOCK 2. EAGAN PROMENADE)
ACTION TO BE CONSIDERED:
10- To approve or deny a Preliminary Subdivision (Eagan Promenade Yd Addition)
consisting of two lots on property currently platted as Lot 9, Block 2, Eagan
Promenade, subject to the conditions recommended by the Advisory Planning
Commission.
To approve or deny an Amendment to the Preliminary Planned Development
Agreement to allow a hotel and retail development on Lots 1 and 2, Block 1, Eagan
Promenade 3rd Addition, subject to the conditions recommended by the Advisory
Planning Commission.
FACTS:
The proposed preliminary subdivision will consist of two lots on 6.7 acres currently
platted as Lot 9, Block 2, Eagan Promenade. The property directly east of the
proposed subdivision is also part of Lot 9, Block 2, Eagan Promenade, but its
proposed to be combined with Lot 8, Block 2, which contains the main shopping
center.
An Amendment to the Preliminary PD Agreement is requested to allow construction
of both a hotel and retail development on this property, rather than either a hotel or
retail development as stipulated in the Preliminary PD Agreement. In addition to the
use deviation, the applicant is requesting deviations from the approved signage
standards and architectural design guidelines.
The Studio Plus hotel proposed for Lot 1 will be a 3 -story, 85 -room extended stay
facility. The hotel design is consistent with the Preliminary PD Agreement with the
exception of an additional building wall sign proposed on the west fagade over the
main entrance, a monument sign (in addition to a previously approved pylon sign), a
detached trash enclosure, and building height over 30 feet. These design standards
were developed for retail development, not a hotel.
> No plans have been submitted for the retail portion of the development. It should be
noted that the signage and architectural design deviations requested for the hotel do
not apply to the retail development.
> The Advisory Planning Commission reviewed the request at their regular meeting on
June 24, 1997 and recommend approval subject to the modified conditions presented
by staff at the APC meeting (attached to staff report) with the following
modifications:
Condition #3 under the Preliminary Subdivision was modified to require detailed
plans for the retaining walls with the building permit application, rather than the
final subdivision application.
Condition #10 under the Amendment was deleted based on assurances from
Studio Plus that the hotel could provide adequate 24-hour, on-site security that
does not require front desk staffing.
ISSUES:
> Several commission members expressed frustration that Opus continues to request
deviations from the approved PD Agreement and thereby continue to erode the
"vision" for the overall development.
> Concerns were raised about the proliferation of smaller -scaled, extended stay type
hotels throughout Eagan. Representatives of Opus and Studio Plus stated that the
hotel market has changed over the past decade. Full-service hotels are rarely built
anymore and require locations offering much more densely developed surroundings
(e.g. downtown, mega -mall, office parks).
> The APC did not take a stand on the suggestion in condition #6 under the
Amendment to allow either the monument sign or the pylon, but not both as
proposed. If the Council determines that both forms of signage are merited, condition
#6 should be deleted.
> There was some discussion about the issue of security and providing 24-hour front
desk staffing. As stated above, based on information provided by with the applicant,
the APC decided not to make 24-hour front desk staffing a requirement of approval.
However, since the APC meeting, staff reviewed a memo from Police Department
staff who reviewed how other cities are dealing with security at extended stay hotel
facilities. They concluded that other metro -area cities are requiring 24-hour front
desk staffing. (see attached memo from Officer Duane Pike)
BACKGROUND/ATTACHMENTS:
> Minutes of June 24, 1997 APC meetin , pages through
> Staff report, pages throughLS
> Revision
I
a'f report page 6" CTION TO BE CONSIDERED"pagesthroh(p
> Memo om Officer Duane Pike, pagei,57
throug
Page 21
June 24, 1997
ADVISORY PLANNING CONSlISSION
PLANNED DEVELOPMENT & PRELIMINARY SUBDIVISION
OPUS NORTHWEST
Commission Chair Heyl opened the next public hearing of the evening regarding
an Amendment to the Eagan Promenade Preliminary Planned Development to allow
construction of a hotel and retail building. Opus is also requesting a Preliminary
Subdivision (Eagan Promenade 3rd Addition) to create two lots from property currently
plated as Lot 9, Block 2, Eagan Promenade.
Planner Farnham introduced this item. Ms. Farnham highlighted the information
presented in City staffs planning report dated June 19, 1997. Ms. Farnham noted the
background and history, the surrounding uses and the existing conditions of the subject
property. Ms. Farnham also passed out recommendations made by the City Attorney after
the packets had been prepared.
Michelle Foster with Opus Northwest stated some of the background with previous
meetings with the APC and City Council and also discussed some of the restraints of this
site. Ms. Foster noted that the area suggested to be retail was still indefinite as to what
exactly that would be. Ms. Foster noted that she feels the deviations by Studio Plus from
the City guidelines are warranted and she supports their deviation for the signage but
would like to include that the pylon sign is the most important. Ms. Foster expressed her
concern with Condition No. 3 regarding submittal of specifications for retaining walls,
stating that it is possible that the retail development configuration could change. She feels
that it is not appropriate to deal with this now, but to deal with it when there is a final
planned development or with the building plans for the retail development.
Kathy Smalley, a representative of Studio Plus stated that she thought they had
reached the best agreement possible. She reiterated the point about the height and signage
deviations and how important that was and she also recommend that Condition No. 10
regarding 24-hour staffing be deleted, as this hotel was primarily for business travelers
and they do not operate the front desk 24 hours per day. They have on-site managers who
are always available but not at the front desk. Customers have entry keys and this has
worked well for them in the past. Security has not been an issue and they ask that this
condition be removed.
Member Carlson questioned whether the keyed entry was just into the building or to
specific rooms and also wanted to know if there was a call phone in case the keys did not
work. Ms. Smalley replied that there was a key for the outside of the building which also
serves as the key for each individual room. They have a phone outside the door for those
who need to use it to reach the on-site manager.
r6i
Page 22
June 24, 1997
ADVISORY PLANNING CONMSSION
In response to Member Carlson's inquiry regarding why they would have an outdoor
pool in Minnesota, the applicant stated that they are trying to convince their management
that covered pools are appropriate for certain areas, but they have not yet accepted this
idea.
In response to Member Burdorfs inquiry, the applicant stated that she believes that
most of the businesses around this location would use the hotel to bring people in for
training which usually lasts about a week to two weeks and also for people who are
relocating to the area and would like to spend some time here before they decide where to
purchase a residence.
Member Miller and Member Burdorf brought up some discussion about the vision
that was initially proposed for this property. Member Miller expressed concern that the
developer was simply responding to the current market trend and could therefore be
limiting the long-term vision for this area by putting something there that would limit the
potential of having a full service hotel in the future.
Ms. Foster stated that she did not believe that Opus was responding to today's market
pressures but rather felt that full service hotels need an incredible amount of immediate
office and industrial development and that they would never be attracted to this site.
Member Frank stated that full service hotels are a tremendous investment and are not
being developed much anymore. He sees a different vision for this area and does not have
a problem with the proposal. Member Miller stated his concern that this area would
appear disjointed as it is still unclear as to what type of retail and whether that will still be
developed as retail for the other portion of the property. There was further discussion
regarding the vision for this area.
In further discussion, Commission Chair Heyl stated that what was originally envisioned
is not possible and she suggested that they work with what they have. She also stated that
she would have like to have known more definitely what was going next to the hotel so
that it does not seem disjointed.
Member Segal stated that initial discussions about the vision included talk about a
partnership with the City. If the City was going to partner they would have had to put up
some money. That option was not followed, nor was another option for the City to be the
owner of the property which would have provided the most control over how it develops.
To that extent, he feels that Opus has done an excellent job and feels that the City is
lucky to have a developer with such quality and experience and the ability to develop
within this time span. He believes that the APC should not lose sight of their dreams but
also encourage developers to continue to upgrade and build in these areas.
Page 23
June 24, 1997
ADVISORY PLANNING COI MSSION
In response to the question about Condition No. 10, Ms. Farnham stated that the
condition was added solely for security purposes in response to recent suggestions from
the police department and that this has not been previously required of other hotels.
Member Bakken moved, Member Frank seconded, a motion to recommend
approval of a Preliminary Subdivision (Eagan Promenade 3rd Addition) consisting of two
lots on property currently platted as Lot 9, Block 2, Eagan Promenade, subject to the
following conditions:
Standard Conditions:
1. The developer shall comply with these standard conditions of plat approval
as adopted by Council on February 3, 1993:
Bl, B2, $4, C1, C2, C4, DI, El
2. All retaining wall construction shall be located outside all drainage and
utility easements on the subdivision plat.
3. Detailed plans and specifications covering the construction of the proposed
retaining walls should be submitted with the building permit application.
4. The temporary drainage Swale on Lot 2 shall be removed and storm sewer
piping constructed from the normal water level of Pond DP -4.2 across Lot 2 to
accommodate runoff from Lot 1 prior to issuance of a building permit for Lot 2.
5. The driveway access on the common lot line between Lots 1 and 2 shall be
directly aligned with the future extension of Denmark Ave. north of Northwoods Drive.
6. Sufficient drainage and utility easement for the future storm sewer line
across Lot 2 to accommodate storm water runoff from Lot 1 shall be provided on the final
plat for the subdivision.
7. The developer shall provide cross -easements for the shared driveway access
for review by the City Attorney prior to final subdivision approval.
8. The developer shall plat the property.
All voted in favor, except Member Burdorf who opposed and then changed his
vote in favor stating that he thought they were voting on the Amendment.
Page 24
June 24, 1997
ADVISORY PLANNING CONIIvIISSION
Member Bakken moved, Commission Chair Heyl seconded, a motion to
recommend approval of an Amendment to the Preliminary Planned Development to allow
a hotel and retail development on property currently platted as part of Lot 9, Block 2,
Eagan Promenade, subject to the following conditions:
1. Development on Lot 1, Block 1 shall consist of a three-story, 85 -room
hotel.
2. Development on Lot 2, Block 1 shall consist of 42,280 s.f. of retail
development.
3. All development shall be consistent with the attached site plan, labeled
"PSI Site Plan — Phase 4".
4. Development of the hotel on Lot 1, Block 1 shall include deviations from
the approved signage standards and architectural design guidelines regarding building
signage, trash enclosure, and building height.
5. All rooftop mechanical equipment shall be screened from view per the
approved design guidelines.
6. Site signage should be limited to either a shared pylon sign or one
monument sign per lot. Other signage (building, directional) shall be consistent with the
proposed hotel plans.
7. Execution of a written Amendment to the Preliminary Planned
Development Agreement
8. Execution of a Final Planned Development Agreement for each lot per the
original Preliminary PD Agreement and any subsequent amendments.
9. Recording of the Final Subdivision and Final Planned Development
Agreement(s) with Dakota County.
All voted in favor, except for Member Burdorf and Member Miller who opposed.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: June 19, 1997 CASE #: 10 -PP -16-5-97
APPLICANT: Opus Northwest, LLC HEARING DATE: June 24, 1997
PROPERTY OWNER: Opus Northwest, LLC PREPARED BY: Julie Farnham
REQUEST: Amendment to Preliminary Planned Development and Preliminary
Subdivision
LOCATION: Lot 9, Block 2, Eagan Promenade
COMPREHENSIVE PLAN: CA — Central Area
ZONING: PD —Planned Development
SUMMARY OF REQUEST
Opus Northwest, LLC is requesting an Amendment to the Eagan Promenade Preliminary
Planned Development to allow construction of a hotel and retail building. Opus is also
requesting a Preliminary Subdivision (Eagan Promenade 3rd Addition) to create two lots
from property currently platted as Lot 9, Block 2, Eagan Promenade.
AUTHORITY FOR REVIEW
The Preliminary Planned Development Agreement for Eagan Promenade, approved April
8, 1996 sets forth the requirements for development of individual lots within Eagan
Promenade. Section II of the Agreement, entitled General Provisions, states `Bach Lot
Owner agress that development of its Lot shall be subject to the development conditions
for approval of a final planned development plan as the same may effect development of
each respective Lot." The Agreement stipulates development conditions to guide
development on individual lots. If development plans for individual lots substantially
comply with the Agreement, a Final Planned Development Agreement can go directly to
the City Council for approval. Plans that substantially deviate from the development
conditions require an amendment to the Preliminary Planned Development Agreement
which requires a public hearing before the Advisory Planning Commission and approval
by the City Council. If an amendment is approved, the Final Planned Development
Agreement can then be forwarded to the City Council for approval.
I (3
Planning Report — Eagan Promenade/Studio Plus Hotel
June 24, 1997
Pap,e 2
ACKGRO ND/HI RY
Opus' proposal for Lot 9, Block 2, Eagan Promenade consists of both a hotel and retail
development. The Preliminary PD Agreement stipulated that development on this lot
could consist of either a hotel or retail development. One of the desires of the task force
working on the Eagan Promenade was to have this development offer an array of services
so that it functioned as a community gathering place. A full-service hotel and/or other
entertainment facilities were part of the original "vision". It was intended that a hotel on
this site include a restaurant, bar, and conference facilities. Staff believes the proposal
deviates enough from the intent of the development conditions in the Preliminary PD
Agreement to warrant review as an amendment. In addition, the applicant is requesting
deviations from the signage standards and architectural design guidelines in the
Preliminary PD Agreement.
EXISTING CONDITIONS
The subject site is 6.74 acres in area. It is located north of the main shopping center, on
the south side of Northwoods Drive. The 7 acre property directly to the east is also
currently part of Lot 9, Block 2, Eagan Promenade, but is proposed to be combined with
Lot 8, Block 2 which contains the main shopping center. That property contains several
ponds and a wetland.
SURROUNDING USES The following existing or proposed uses, zoning and
comprehensive guide plan designations surround the subject property -
North — vacant; zoned I-1; guided — CA
South — Eagan Promenade; zoned PD; guided CA
East — vacant (Eagan Promenade) and townhomes; zoned PD; guided CA
West — vacant; zoned PD; guided CA
EVALUATION OF REQUEST
Planned Development Amendment
Proposed Use — Studio Plus Hotel$, Inc. is proposing to construct a 3 -story, 85 -room
hotel on the western portion of this property (proposed Lot 1, Block 1, Eagan Promenade
Yd Addition). Studio Plus Hotels offers a mid -priced, extended stay facility. The hotel
will also include an outdoor swimming pool and patio area. To ensure proper security,
staff suggests that the hotel provide staff at the front desk 24 hours per day.
The eastern portion of this property (proposed Lot 2, Block 1, Eagan Promenade aid
Addition) is proposed for 42,280 s.f of retail development. Prospective retail tenants
have not been identified yet.
lt4
Planning Report — Eagan Promenade/Studio Plus Hotel
June 24, 1997
Page 3
Setbacks — The hotel is proposed to be setback at least 100 feet from the front
(Northwoods Drive), 57 feet from the sides, and 132 feet from the rear lot lines. The
retail building is proposed to be setback at least 235 feet from the front, 65 feet from the
sides and 29 feet from the rear lot lines. All proposed building and parking setbacks
exceed code requirements for commercial development and are consistent with the
Preliminary PD Agreement.
Parking/Access — The proposed site plan indicates a total of 316 parking spaces; 96 for
the hotel and 220 for the retail. According to the parking rates in the zoning code, 95
stalls are needed for the proposed hotel and 244 for the retail development. With other
retail development in Eagan Promenade, Opus used a flat rate of 5 spaces per 1000 s.f. of
building area. This calculates to a need for 212 stalls. If that flat rate is used on this
retail development, the proposed 220 stalls appear adequate. All stalls are proposed to be
9' x 18' which is consistent with other retail development in Eagan Promenade.
Public street access to both the hotel and retail development is proposed at two locations
onto Northwoods Drive. The eastern most access will be primarily used by the retail
development on Lot 2. The other access will be shared by the hotel and the retail
development and will be located along the common lot line between Lots 1 and 2. This
driveway will be directly aligned with the future extension of Denmark Ave. to the north
of Northwoods Drive. Cross -easements for the shared driveway access should be
provided by the developer for review by the City Attorney prior to final subdivision
approval.
Landscaping/Pool/Patio — The landscape plan submitted is acceptable will some minor
modifications. Staff suggests that the shrubs located next to the entry driveway be shifted
north to allow for snow storage adjacent to the driveway.
An outdoor swimming pool is proposed to be located on the south side of the building
within a 40' x 50' patio area. The entire patio area will be enclosed with a solid, 4 -foot
fence. A pool house (12'x20'xl 1') will be located in the northeast quadrant of the patio.
The pool house will be constructed of brick to match the hotel.
Buildina Design — The hotel will be 3 -stories and 38'-4" tall. The Preliminary PD
Agreement stipulates a maximum height of 30 feet for all freestanding buildings.
Consequently, a deviation from this architectural design guideline will be needed to allow
the proposed building height. The exterior materials will consist of two shades (darker
and lighter) of reddish brick. Most of the roof will be covered with dark fiberglass
shingles, however, a blue standing seam metal roof will cover the canopy protruding over
the main entry. Lot coverage is proposed to be 18% for the hotel site and 22% for the
retail site.
No building elevations are proposed for the retail site at this time.
Planning Report – Eagan Promenade/Studio Plus Hotel
June 24, 1997
Pae 4
D—ashaecycling Enclosure – A 10'x14', 7 -foot tall trash enclosure is proposed to be
constructed of brick to match the building. The proposed trash enclosure will be located
10 feet from the south property line. It will be separated from the hotel by about 110
feet. According to the applicant, detaching the trash enclosure from the building allows
easy access by service trucks. The applicant also states that a detached location would
also be less disruptive to occupants of near -by rooms. The Preliminary PD Agreement
architectural design guidelines requires trash enclosures to be attached to the principle
building. As such, the applicant is requesting a deviation from these guidelines.
Signage - Several types of signs are proposed for this development. A 25 -foot tall pylon
sign is proposed to be shared between the hotel and the retail uses. It will be located near
the main entrance off Northwoods Drive. A 25 -foot tall pylon for this property was
approved in the Preliminary PD Agreement. The pylon design will be consistent with
other pylon signs throughout Eagan Promenade. Building signage is proposed on the
north and west facades of the hotel. The west fagade has the main entry to the hotel. The
Preliminary PD Agreement stipulates building signage is only allowed on the north
fagade. Consequently, a deviation from the Preliminary PD Agreement signage standards
is requested to allow signs on both the north and west facades.
A 7 -foot tall, 24 s.f. monument sign is proposed near the northwest corner of Lot 1. The
Preliminary PD Agreement does not allow for a monument sign on this property because
a pylon was preferred. However, monument signs on each of the proposed lots may be
more effective than one shared pylon. Given the relatively short pylon height and the
distance from the freeway, a pylon may not provide any additional visibility. Staff
suggests that the applicant be given the choice between one shared pylon or two
monuments signs (one per lot), but not both.
In addition, a 4 -foot tall, 2.9 s.f. directional "entry" sign is proposed where the hotel
driveway branches off the main entry. While the Preliminary PD Agreement does not
provide for directional signs, such a sign may be warranted due to the shared entry drive.
In addition, the entry drive is on the east side of the building and the hotel office/main
entry is on the west side. Staff notes a similar request was granted for TCF which is also
located off a shared entry drive. This proposed directional sign is smaller than the one
allowed at TCF. Staff suggests that the directional sign message be changed from
"entry" to "office" with an arrow pointing to the west.
No signage plans have been submitted yet for the retail building(s). As for the hotel, the
Preliminary PD Agreement specifies building signage is only allowed on the north fagade
of the retail buildings.
i tin – Wall -mounted lights are proposed on the hotel. Parking lot lighting will
consist of 5, 35 -foot tall pole lights that match those used in other parking lots within
Eagan Promenade.
Planning Report — Eagan Promenade/Studio Plus Hotel
June 24, 1997
Pa -e 5
a:idewalks and Trails — An 8 foot wide concrete sidewalk was installed along the south
side of Northwoods Drive when it was constructed. A 5 foot wide sidewalk is proposed
to provide through access between the hotel and the retail development.
Preliminary Subdivision
Lot Area — The proposed subdivision consists of two lots on 6.7 acres. Lot 1 will be 2.3
acres and Lot 2 will be 4.4 acres.
GradinEfWetlands - The preliminary grading plan is acceptable with some
modifications. The site it open, generally flat and was graded with the previous Eagan
Promenade development. There are no jurisdictional wetlands within the proposed
subdivision.
The preliminary grading plan shows proposed retaining walls located within existing
drainage and utility easements in the souteast comer of Lot 2. All retaining wall
construction should be located outside any drainage and utility easements on the
property. Detailed plans and specifications covering the construction of these retaining
walls should be submitted at time of final subdivision application.
Storm Drainage/Water Quality_ — The preliminary storm drainage plan is acceptable. This
development will generate runoff that discharges to Pond DP -4.2 and eventually to
Lemay Lake. Pond DP 4.2 was designed and constructed to accommodate the runoff
from the proposed development, so water quality treatment requirements have already
been met for this parcel.
The storm drainage plan shows runoff from Lot 1 discharging to a temporary drainage
swale to be constructed across Lot 2 and draining west to Pond DP -4.2. This temporary
swale should be removed and storm sewer piping constructed from the normal water
level of Pond DP -4.2 across Lot 2 to accommodate runoff from Lot 1 prior to issuance of
a building permit for Lot 2.
Utilities — The preliminary utility plan is acceptable. Sanitary sewer and water main lines
were stubbed along the south edge of the site with the Eagan Promenade shopping center
development and are available for connection.
Easements/Permits/Right-cif--Way — The developer should be responsible for obtaining all
regulatory agency permits prior to final subdivision approval.
Sufficient drainage and utility easement for the future storm sewer line across Lot 2 to
accommodate` storm water runoff from Lot l should be provided on the final subdivision
plat.
Planning Report — Eagan Promenade/Studio Plus Hotel
June 24, 1997
Pae e 6
SUMMARY/CONCLUSIONS
Opus Northwest, LLC is requesting an Amendment to the Eagan Promenade Preliminary
Planned Development to allow construction of a hotel and retail buildings, rather than a
hotel or retail buildings as stipulated in the Preliminary PD Agreement. A full-service
hotel and/or other entertainment facilities were part of the original "vision" for the
development articulated by the task force working on the Eagan Promenade. It was
intended that a hotel on this site include a restaurant, bar, and conference facilities.
The proposed Studio Plus hotel will be a 3 -story, 85 -room extended stay facility. The
proposed hotel design is consistent with the Preliminary PD Agreement with the
exception of an additional building wall sign proposed on the west fagade over the main
entrance, a proposed detached trash enclosure, and building height over 30 -feet. As such,
the proposed hotel plans include deviations from the signage standards and architectural
design guidelines approved with the Preliminary PD Agreement.
No plans have been submitted for the retail development at this time. When submitted,
provided they are consistent with the Preliminary PD Agreement, the retail development
plans may constitute the Final Planned Development for Lot 2, Block 1, Eagan
Promenade 3rd Addition. It should be noted that the signage and trash enclosure
deviations requested for the hotel do not apply to the retail development.
Opus is also requesting a Preliminary Subdivision (Eagan Promenade Yd Addition) to
create two lots from property currently platted as Lot 9, Block 2, Eagan Promenade. The
7 -acre property directly to the east is also currently part of Lot 9, Block 2, but is proposed
to be combined with Lot 8, Block 2 which contains the main shopping center. The
proposed subdivision is consistent with City code requirements.
ACTION TO BE CONSIDERED
A. To recommend approval or denial of an Amendment to the Preliminary Planned
Development to allow a hotel and retail development on property currently platted as
part of Lot 9, Block 2, Eagan Promenade.
If approved, this amendment shall be subject to the following conditions:
1. All rooftop mechanical equipment shall be screened from view per the approved
design guidelines.
2. The hotel shall staff the front desk 24 hours per day.
3. Site signage should be limited to either a shared pylon sign or one monument sign per
lot. Other signage (building, directional) shall be consistent with the proposed hotel
plans.
4. Execution of a Final Planned Development Agreement for each lot per the
Preliminary PD Agreement.
Planning Report — Eagan Promenade/Studio Plus Hotel
June 24, 1997
Pap -e 7
5. Recording of the Final Subdivision and Final Planned Development Agreement(s)
with Dakota County.
B. To recommend approval or denial of a Preliminary Subdivision (Eagan Promenade
3rd Addition) consisting of two lots on property currently platted as Lot 9, Block 2,
Eagan Promenade, subject to the following conditions:
I. Standard Conditions: The developer shall comply with these standard conditions of
plat approval as adopted by Council on February 3, 1993:
B1,B2,B4,Cl, C2,C4,D1,El
2. All retaining wall construction shall be located outside all drainage and utility
easements on the subdivision plat.
3. Detailed plans and specifications covering the construction of the proposed retaining
walls should be submitted with the final subdivision application.
4. The temporary drainage swale on Lot 2 shall be removed and storm sewer piping
constructed from the normal water level of Pond DP4.2 across Lot 2 to accommodate
runoff from Lot 1 prior to issuance of a building permit for Lot 2.
5. The driveway access on the common lot line between Lots 1 and 2 shall be directly
aligned with the future extension of Denmark Ave. north of Northwoods Drive.
6. Sufficient drainage and utility easement for the future storm sewer line across Lot 2 to
accommodate storm water runoff from Lot 1 shall be provided on the final plat for the
subdivision.
7. The developer shall provide cross -easements for the shared driveway access for
review by the City Attorney prior to final subdivision approval.
1(7
►l�
B.
_ C.
STANDARD CONDITIONS OF PLAT APPROVAL
financial Obli ations
1. This development shall accept its additional financial obligations as defined
in the staffs report in accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
Easements and Richts-of-Wav
1. This development shall dedicate 10 -foot drainage and utility easements
centered over all lot lines and, in addition, where necessary to accommodate
existing or proposed utilities for drainage ways within the plat. The
development shall dedicate easements of sufficient width and location as
determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights -of --way as required by the alignment, depth, and storage
capacity of all required public utilities and streets located beyond the
boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right-of-way and temporary slope
easements for ultimate development of adjacent roadways as required by the
appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage volume requirements.
Plans and Specifications
1. All public and private streets, drainage systems and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines and policies prior to application for final
plat approval.
2. A detailed grading, drainage,
prepared in accordance with
approval.
erosion, and sediment control plan must be
current City standards prior to final plat
3. This development shall ensure that all dead-end public streets shall have a
cul-de-sac constructed in accordance with City engineering standards.
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
1. If any improvements are to be installed under a City contract, the appropriate
project must be approved by Council action prior to final plat approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedication
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks, Recreation and Natural Resource
Commission and approved by Council action.
G. Water Quality Dedication
This development shall be responsible for providing a cash dedication,
ponding, or a combination thereof in accordance with the criteria identified
in the City's Water Quality Management Plan, as recommended by the
Advisory Parks, Recreation and Natural Resource Commission and
approved by Council action.
H. Other
1. All subdivision, zoning and other ordinances affecting this development shall
be adhered to, unless specifically granted a variance by Council action.
Advisory Planning Commission
Approved: _ August 25, 1987
LTSOS
STANDARD.CON
City Council
September 15, 1987
Revised: July 10,J990
Revised: February 2, 1993
lay
FINANCIAL OBLIGATION — Eagan Promenade 3rd
There are pay-off balances of special assessments totaling $28,256 on the parcels for which the
conditional use is requested.
At this time, there are pending assessments in the amount of $331,443 on the parcel proposed for
platting. These pendings are related to Projects 694 and 695.
The estimated financial obligation presented is subject to change based upon areas, dimensions
and land uses contained in the final plat.
Based upon the study of the financial obligations collected in the past and the uses proposed for
the property, the following charges are proposed. The charges are computed using the City's
existing fee schedule and connections proposed to be made to the City's utility system based on
the submitted plans.
Improvement Use Rate Quantity Amount
None
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REVISIONS TO P. 6 OF STAFF REPORT DATED 6/19/97
ACTION TO BE CONSIDERED
A. To recommend approval or denial of a Preliminary Subdivision (Eagan Promenade
3`d Addition) consisting of two lots on property currently platted as Lot 9, Block 2,
Eagan Promenade, subject to the following conditions:
L Standard Conditions: The developer shall comply with these standard conditions of
plat approval as adopted by Council on February 3, 1993:
B1, B2, B4, Cl, C2, C4, D1, E1
2. All retaining wall construction shall be located outside all drainage and utility
easements on the subdivision plat.
3. Detailed plans and specifications covering the construction of the proposed retaining
walls should be submitted with the final subdivision application.
4. The temporary drainage swale on Lot 2 shall be removed and storm sewer piping
constructed from the normal water level of Pond DP -4.2 across Lot 2 to accommodate
runoff from Lot 1 prior to issuance of a building permit for Lot 2.
5. The driveway access on the common lot line between Lots 1 and 2 shall be directly
aligned with the future extension of Denmark Ave. north of Northwoods Drive.
6. Sufficient drainage and utility easement for the future storm sewer line across Lot 2 to
accommodate storm water runoff from Lot 1 shall be provided on the final plat for the
subdivision.
7. The developer shall provide cross -easements for the shared driveway access for
review by the City Attorney prior to final subdivision approval.
8. The developer shall plat the property.
B. To recommend approval or denial of an Amendment to the Preliminary Planned
Development to allow a hotel and retail development on Lots] and 2, Block 1,
Eagan Promenade 3'd Addition.
If approved, this amendment shall be subject to the following conditions:
1. Development on Lot 1, Block I shall consist of a three-story, 85 -room hotel.
2. Development on Lot 2, Block 1 shall consist of 42,280 sf. of retail development.
3. All development shall be consistent with the attached site plan, labeled "PSI Site
Plays — Phase 4 ".
4. Development of the hotel on Lot 1, Block 1 shall include deviations from the
approved signage standards and architectural design guidelines regarding building
signage, trash enclosure, and building height.
5. All rooftop mechanical equipment shall be screened from view per the approved
design guidelines.
6. Site signage should be limited to either a shared pylori sign or one monument sign per
lot. Other signage (building, directional) shall be consistent with the proposed hotel
plans.
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REVISIONS TO P. 6 OF STAFF REPORT DATED 6/19/97
7. Execution of a written Amendment to the Preliminary Planned Development
Agreement
8. Execution of a Final Planned Development Agreement for each lot per the original
Preliminary PD Agreement and any subsequent amendments.
9. Recording of the Final Subdivision and Final Planned Development Agreement(s)
with Dakota County.
10. The hotel on Lot 1, Block 1 shall provide staff at the front desk 24 hours per day.
3�7
DATE: July 2, 1997
TO: Chief Patrick Geagan
FROM: Officer Duane Pike
SUBJECT: Extended Stay Motels
City of Eagan
POLICE DEPARTMENT
MEMO
Per your instructions, I checked with Bloomington Police Department and
Eden Prairie Police Department regarding their extended stay motels. Both
departments informed me that they do not have any extended stay motels
without 24 hour management present. Both departments also stated that
they do not have a significant problem with the extended stay motels in
their city.
Bloomington did advise me that they would most likely not approve an
extended stay motel without 24-hour management because of criminal
activity concerns and fire safety concerns. Bloomington did receive a
request from a corporation called Extended Stay Motels that wanted to put
in a motel in their city. The fire marshall specifically asked if their would be
24 hour staff due to concerns about sprinkler system monitoring. This
corporation stated that they would have 24-hour staff. The officer that
spoke with expressed concerns of criminal activity involving drugs and
prostitution since a motel without night management could be a magnet for
these types of persons.
1 have also enclosed the' print outs for the Residence Inn. We have
approximately 41-46 calls per year. From my experience, most of these
calls are from management who observed the criminal activity.
Without 24 hour management, residents of the motel would be forced to
call the police for even minor incidents that management would normally
handle. Also, the motel will be located next to 1-35E and this location makes
137
i a prime location for prostitution and drug distribution. Without 24 hour
staff, person(s) who commit these crimes would be able to conduct their
business without worrying about management calling the police or making
them leave. We also see at the Residence Inn that kids obtain rooms and
throw large juvenile parties with alcohol and drugs involved. Management
routinely discovers the parties and the police are called in to remove the
parties. Without 24-hour management, no one will be around to prevent this
activity.
In a city of our size, this type of motel should not be allowed to operate
without 24-hour staff. The owners of the motel are putting a great liability
upon themselves and a burden upon the police department.