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10/21/1997 - City Council RegularAGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING OCTOBER 21,1997 6:30 P.M. L ROLL CALL & PLEDGE OF ALLEGIANCE IL ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) HL VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT) IV. DEPARTMENT HEAD BUSINESS (BLUE) A. APPROVE Convention and Visitors Bureau Budget V. CONSENT AGENDA (PINK) P A. PERSONNEL ITEMS B. SET PUBLIC HEARING, final assessment of delinquent weed cutting, false alarm bills and garbage pick up/clean up C. APPROVE City Investment Policy /a D. APPROVE 1997 General Fund Budget adjustments and transfer from Sperry TIF Fund • E. APPROVE Police Liaison Services Agreement. School District #197 and the Cities of Eagan, Mendota Heights and West St. Paul F. CONFIRMATION of Findings of Fact, Conclusions & Resolution of Denial, Northwestern Mutual Life Insurance Company, variance for a reduction in the amount of mitigation required by the Tree Preservation Ordinance for Lot 3, Block 1, Eagandale Office Park 3rd Addition G. PURCHASE AGREEMENTS, Highway 55 Redevelopment District, Dennis and Linnea Klingel, 2795 Linde Lane and 912 Lawrence Avenue, and James and Joann Loewen, 2799 Linde Lane H. RECOMMENDATION, Airport Relations Commission, preliminary comments on extension of Runway 4-22 for Hong Kong non-stop service I. PROJECT 711, receive final assessment roll, Denmark Avenue (Town Centre 70 - Sidewalk) J. CONTRACT 96-01, approve Change Order No. 5 (Eagandale Corporate Center Phase I - Street & Util:'--y Improvements) J'%K. CONTRACT 95 -DD, acknowledge completion/authorize City maintenance (Cliff Lake Shores - Utility Improvements) L. PROJECT 688, amend pending assessment roll (Eagandale Corporate Center) '51 M. PROJECT 724, receive report/approve project/order plans (So. Lakeswater Tower) SOyN. PROJECT 95-FFF, find developer in default of development agreement (DeLosh Addition) CONTRACT 96-02, approve final payment/authorize City maintenance (Well No. 18 - Site Improvements) I. 7:00 - PUBLIC HEARINGS (SALMON) F• 34PA. PROJECT 668, Lone Oak Rd. (Neil Armstrong through TH 55/149) t (ps B. PROJECT 700, final assessment hearing (Hall St. & TH 3 Service Rd. - Utilities) VII. OLD BUSINESS (ORCHID) 14 III. A. REVIEW drainage concern, Wuthering Heights Road B. REVIEW Dakota County 5 -Year Capital Improvement Program (1998-2002) NEW BUSINESS (TAN) A. ?- 11:1- B. PLANNED DEVELOPMENT AMENDMENT - Rahn Ridge Associations, to allow a medical/dental clinic and a PRELIMINARY SUBDIVISION (Rahn Ridge 3rd Addition) consisting of 2.42 acres and two lots legally described as Lot 2, Block 1, Rahn Ridge 2nd Addition, located on Rahn Way and Rahn Cliff Road in the NE 1/4 of Section 31 COMPREHENSIVE GUIDE PLAN AMENDMENT - Delta Development, Inc., changing the land use of approximately 17 acres from Community Shopping Center and D-1 Single Family (0-6 units/acre) to D -11I Mixed Residential (6-12 units/ac) for property located on the south side of Beau De Rue Drive in the NE 1/4 of Section 19 'S '.'$ C. DEVIATION from the awnings standards for Eagan Promenade IX, LEGISLATIVWD=GOVERNMENTAL AFFAIRS UPDATE(GREY) { E1) X. ADMINISTRATIVE AGENDA (GREEN) XL VISITORS TO BE HEARD (for those persons not on agenda) XII. ADJOURNMENT XIII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. Update 10/17/97- 9:10 a.m. f3 city of eagan TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 17,1997 SUBJECT: AGENDA INFORMATION MEMO FOR OCTOBER 21,1997 EAGAN CITY COUNCIL MEETING MEMO After approval of the October 21, 1997 City Council agenda and the regular City Council meeting minutes for the October 7 regular Council meeting and special minutes from the September 30 and October 7 meetings, the following items are in order for consideration. .... ...... ....... I .... ... _ _._.._ ...... _ _ ........ _ .... . DRM I C A. APPROVE CONVENTION AND VISITORS BUREAU BUDGET ACTION TO BE CONSIDERED: To approve the 1995 fiscal year Convention and Visitors Bureau budget. FACTS: ➢ The by-laws of the Eagan Convention and Visitors Bureau require City Council approval of the operating budget. ➢ The Convention and Visitors Bureau operates on an October 1 through September 30 fiscal year. ➢ City staff has reviewed the revenue projections and feels they are reasonable. ➢ The proposed budget is to be reviewed as part of the Special City Council meeting held on October 21, 1997. ➢ The budget document was enclosed with the Special City Council packet. ..... ..... ...... MINUTES OF:: REGULAR MEfiT1 'G OF THE EA ...N.CTTY COL.9Ot Od6K 1,,: 97' A regular meeting of the Eagan City Council was held on Tuesday, October 7,1997 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Egan and Councilmembers Wachter, Awada, Masin and Blomquist. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, an4-:d-i :-pitloi.:�tt:leldon. City Administrator Hedges noted that the October 21 City Council meeting. would need to be continued to Councilmember Wachter moved, Councilmember Awada seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 i1iT€l Q'i3E ER 1 97 GU iIIv'�G Councilmember Blomquist moved;•CcS�i ic:ii- ben Wachter seconded a motion to approve the minutes asp resented. Aye. 5 Nay: 0 SELECTION OF CONSTR &N MANAGER, SECOND SHEET OF ICE City Administrator Hedges provided an overview on this item. Councilmember Awada noted that the City will realize substantial savings by hiring Greystone Construction. Councilmember Wachter moved,.Cguncilm prober Awada seconded a motion to approve the hiring of Greystone Construction to provicon" - ... gement service for the second sheet of ice, subject to the final completion of the CoiritiActfo'-- tvii e's"i"Aye: 5 Nay: 0 In regard to Item A, Personnel Items, CounaTmember':?E?lliichter asked if the names of the people to be hired for the two part-time positions were available. City Administrator Hedges stated that the names were not available, but he said they would be provided to the Council. In regard to Item CC, Project 688 amend Rending assessment rollEa andale Co orate Center (Skyline Displays), Councilmember Wachter asked the applica l:if they had any plans for the windmill on the site and he indicated that the Historical Committee wed be interested in it. In regard to Item C, ---�_-- .�� .�....Cll\C AVC1lLLC solo i _l U dna"aanara Ut�rt yie Lawrence Avenue Councilmember Awada asked what the plans were for the homes in this area,.•.Assistant to the City Administrator Hohenstein indicated that there are no plans yet, but he stated:fQiat the City has received a request from someone who might be interested in purchasing and moving41lh- me. Councilmember Awada said that she felt the homes should be sold to allow the City to recoup some of its costs. Hohenstein indicated that some of the homes were built on slabs and it would not be feasible to move them. In regard to Item D, Recommendation Economic Development Commission Coun road directional sigtraee nroeram for hotels Councilmember Wachter asked why the primary focus of the signage is for hotels and he wanted to ensure there would not be a conglomeration of signs. City Administrator Hedges stated that the reason the signage is intended for hotels is because the signs will serve to direct visitors to their destination. He added that the visitors will then be able to obtain EAGAIN CITY COUNCIL N1EETINd-MIN TIES; OCTOBER 7, 1997 PAGE 2 information from the hotel staff as to locations of restaurants, shopping, etc. He further added that the Commission was probably concerned that since there are so many service stations and restaurants there would be no end to the number of signs and the frequency. Assistant to the City Administrator Hohenstein indicated that the Commission anticipated that MnDOT may be reluctant to expand the freeway logo signage by adding another sigh,:,': :e: toted tlwt:t ie:directional sign will be consistent with the freeway logo sign. Mayor Egan saidhe a tta fti:MsHre:# E:ftllowing the hotels the right to additional signage would not be discriminatory to aliQther busihgss. Councilmember Wachter questioned the location of the signs. Hohenstein stated that the'proposal intends to build on the freeway signage program. Councilmember Masin noted that'#�e Holiday_Irm Express received a petition from individuals who were unable to find the location: 1h.e:.hote}: In regard to Item F, Loan agreement, Professional Plastics Inco orates esora invesimen� Fund and Eagan RevolvingLoan Fund, Councilmember Wachter asked if the City was providing this loan and whether this was being used to help create jobs. City Administrator Hedges stated that a certain number of jobs are guaranteed as a result of the loan being provided by the City. Councilmember Wachter noted that one of the functions of the Dakota County Economic Development Partnership is to create jobs. He questiort0i'&if.this was a duplication of services. In regard to Item EE, Premises hermit iibi iz ; i i [endota Heights Athletic Association, Councilmember Wachter expressed his concerit:ior the I`Tii e`soto Valley Humane Society and the fact that they are losing their financial help. He queAioned.W:lt46ifunds will be used for that the Mendota Heights Athletic Association will receive. Mayi r.Eg�i:i di&1ed he was willing to continue this item for two weeks until further information was prgvidet:' ' Mayor Egan moved, Councilmember Blomquist seconded a motion to continue consideration of the premises permit application for Mendota Heights Athletic Association to the October 21, 1997 City Council meeting. Councilmember Masin stated that ;this:sivati<m:hpts,9,ecuxred before where a new group was allowed a premise permit although a difeiit::gi'clp:iatfrviausly been granted permission to conduct charitable gambling for fundraising purpo$es.at a particular establishment. She asked if the Council was going to consider setting a policy to det��tine wj�ich groups should be given approval for a premise permit application. Councilmember Wackter indicated that he only wanted to continue this item to learn of the purpose of the fundraising for t1ie:.-Mendot Reights Athletic Association. A vote was taken on the motion. Aye: 4 Nay: 1 (Councilmember Masin opposed) In regard to Item BB, Confirmation of Findings of Fact, Conclusions & Resolution of Denial, Christopher Gabrysh variance and building move permit -1405 Oster Drive, Councilmember Wachter stated that he did not feel that the age of the house to be movi 4.' --in the neighborhood was reason for denial. He added that if a news home were to be built on this lett the existing homes in this area would not be compatible since they are much olderr:�J :spAd t.be, as opposed to approving this item. In regard to Item FF, Consider petition/ authorize teasibga report - ureensnoro &— rwuiuyn Drainage Improvements Councilmember Awada indicated €h' t.:the Council was being asked to take a specific action. Director of Public Works Colbert explained this situation was somewhat unusual and why the Council was being asked to either approve or deny the authorization of the feasibility report. Mayor Egan stated that he was willing to provide authorization and the Council concurred. A. Personnel Items Item 1. It was recommended to accept the resignation of Karen Kelley, Secretary for the Fire Department and authorize filling the position. EAGAN CITY COUNCIL MEETING N11NUTES, OCTOSSR 7, 1997 PAGE 3 Item 2. It was recommended to approve the hiring 'of a person to be recommended for the part-time Dispatcher vacancy. Item 3. It was recommended to approve the hiring of a person to be recommended for the part-time Building Maintenance Worker vacancy. Item 4. It was recommended to approve a contract *40 Mark A- . iderson as the State's Electrical Inspector for the City of Eagan. Item 5. It was recommended to authorize }int .tilie:,V, q -ix' l ispector position. Item 6. It was recommended to approve a reorganization'in*Administration and the Finance Department by eliminating the Administrative Assistant/ Deputy Clerk position, increasing a current half-time position to full-time and assigning some of the duties of the eliminated position to this position, adding some of the duties from the Administrative Assistant/Deputy Clerk position to that of the Administrative Secretary position, and.filling the vacant half-time Clerical Technician position in the Finance Department. The position in Adji i�trAtion will be titled Administrative Secretary/Deputy Clerk and the position in Finance will be t &' 4G itnting Clerk/Deputy Clerk. Personnel in both positions are appointed Deputy Clerks for the City Item 7. It was recommended to approve a reorgani m49.n;ii'tA' -'Protective Inspections Division by d -w changing the title of one Senior Inspector to As4taidd ilding Official and reclassifying that position from Pay Range J Non -Exempt to:-**" e J txempt. Item 8. It was recommended to approve the hiring of Patricia Brown -Janos as a part-time seasonal Ice Skating Coach. Item 9. It was recommended to approve the hiring of Crystal Stichter as a part-time seasonal Ice Skating Instructor. Item 10. It was recommended to approve the hiring.caf Thomas .Zimmerman as a part-time seasonal Street Maintenance Worker. Item 11. It was recommended to approve the hiring:o€:Bruce tArry and David Schomburg as part-time seasonal Basketball Scorekeepers. Item 12. It was recommended to approve the hiring of Jeanne Finlon as a part-time seasonal Preschool Program Assistant. Item 13. It was recommended to approve the hiring of Kim Duras a part-time seasonal Concession Stand Worker. Item 14. It was recommended to approve {:iiggceIIam as a part-time seasonal Parks Maintenance Worker. Item 15. It was recommended to approve the hiring of Robertil?iiusch as a part-time seasonal Park Attendant. B. Resolution, Highway 55 Redevelopment District, fin_din s re�ardinc acquisition of adjacent properties in redevelopment area. It was recommended to approve a resolution making findings regarding acquisition of residential property on Lawrence Avenue as part of the Hwy. 55 redevelopment program. C. Purchase agreements, Highway 55 Redevelopment District, John and Mare' Neska, 908 Lawrence Avenue, and Merle and Sandra Duff, 916 Lawrence Avenue. It was recommended to approve purchase EAGAN CITY COUNCIL MEETING INUTES; OCT( tR 7, 1997 PAGE 4 agreements as part of the Hwy. 55 redevelopment district for John & Mary Neska in the amount of $126,000 for property at 908 Lawrence Avenue and Merle & Sandra Duff in the amount of $97,500 for properh, located at 916 Lawrence Avenue. D. Recommendation, Economic Developrn:e-: v su Coluwtty road directional signage rroeran for hotels. It was recommended to appro:a reoiu>iiietiorrb the Economic Development Commission requesting that Dakota County consider'a directional signage program on county roads similar to the MnDOT logo signage program for hofel uses. E. Proclamation, Eagan Manufacturers Weektc�laerl3-i7.ti Y9�47. It was recommended to proclaim October 13-17 to be Manufacturers Week iii: ieitily of agaii:: 5' F. Loan agreement, Professional Plastics, Incorporated. Minnesota Investment Fund and Ear- Revolving agRevolving Loan Fund. It was recommended to approve loan agreements between the City and Professional Plastics, Incorporated to implement the $100,0001oan approved from the Minnesota Investment Fund and the $250,000 loan approved for the Eagan Revolving Fund. G. Recommendation, Airport Relations Cu io Metropolitan Aircraft Sound Abatement Counc membership criteria. It was recommended to a'pp'o've:a:'rocx m=endation by the Airport Relations Commission concerning the membership criter: a -.for McUrbpdlitap Aircraft Sound Abatement Council (MASAC) providing additional representation: or the Qty.:vf;tagan. H. Approval of plans and specifications fgt,:f �R6 "dosing 12roject and authorization to proceed wit construction. It was recommended to appi of't1�e plans and specifications prepared for the Fish Lake alum dosing station and authorize staff to proceed with construction. 1. Resolution authorizing execution of agreement, Commun ly Oriented Policing (COPS) Grant (Overtime). It was recommended to approve a resolution authorizing the execution of the Cooperative Agreement with the Minnesota Departurertt;.of.PubL,�:Safeq..for.the project entitled Community Oriented Policing (COPS) Grant (Overti>ieJ.a:aut]aDx4rc tkuef of Police Patrick Geagan to execute such agreements and amendments as are necessary.to,imblement the project on behalf of the Eagan Police Department. J. Resolution approving exemption from lawful ea:6hling hogi e - ARC Suburban. raffle to be held on November 22._ 1997 at Riverpark. It was recommended to apgh©ve an exemption from the lawful gambling requirement for the ARC Suburban organization for a raffle to be held on November 22,1997 at Riverpark. K. Extension to recording the approved Final Subdivision for Safari at Eagan 3rd Addition. It was recommended to approve a request for an extension to filingiod recording the approved Final Subdivision for Safari at Eagan 3rd Addition until April 1, 199$:; L. Proclamation observing October 20-2 1'eleg,t' America Week in Minnesota. It was recommended to proclaim October 20-24 to be*Tefecoii 'i WAalerica Week in the City of Eagan. M. Project 713, receive final assessment rolllorder public heWbp, Denmark Avenue, Timbershore Add & Pilot Knob Hei hts - Street Overlay. It was recommended io receive the final assessment roll for Project 713 (Denmark Ave., Timbershore Add., Pilot Knob Heights Add. - Street Overlay) and schedule a public hearing to be held on November 4, 1997.. I`', Protect 714, receive final assessment roll/ order public hearing. Donald Avenue -Street Resurface. It was recommended to receive the final assessment roll for Project 714 (Donald Avenue - Street Resurface) and schedule a final assessment hearing for November 4, 1997. EAGAN CITY COUNCIL MEETINOt7NUTES; OCTO SER 7, PA Eel 1997 It was recommended to receive the final assessment roll for Project 715 (Heine Strasse - Street Resurface) and schedule a public hearing for November 4,1997. P. Receive petition/order Rublic hearing -:ease_' andale Co orate Center No. 2. It was recommended to receive the petition to:'Vikd f�ge:an< : utility easements, as well as a portion of Challenger Drive, within Eagandale Corporate Cniiter No. tend schedule a public hearing to be held on November 4, 1997. Q. Receive petition/order public hearh recommended to receive the petition to 34, Block 2, Hawthorne Woods, 2nd Adc 1997. ::Hawthorne Woods 2nd Addition. It was W:'drainage and utility easement within Lot public hearing to be held on November 18, R. Receive petition/order public hearing - easement vacation Rahncliff 3rd Addition It was recommended to receive the petition to vacate a portion of the drainage and utility easement within Lot 1, Block 1, Rahncliff, 3rd Addition and scliegule.a public hearing to be held on November 4, 1997. S. Approve 1998 Landfill Abatement Grant 'ki4oi ':Jtyas recommended to approve submission of the application for 1998 funding under Dakoia•Countyis:ConiulunityLandfill Abatement Program. T. Contract 96-T, acknowledge completio�au## orize �, :Jr iaintenance Timberwood Village Addition - Utilities. It was recommended to acknowl�ag . tki�'completion of Contract 96-T (Timberwood Village Addition - Utilities) and authorize perpet'A'a;City maintenance subject to warranty provisions. U. Contract 96-11, approve Supplemental Agreement #3 Yankee Doodle Road - Street Improvements It was recommended to approve Supplement Agreement/Change Order No. 3 to Contract 96-11 (Yankee Doodle Road - Street Improvements) and authorize the Mayor and City Clerk to execute all related documents. V. Contact 96-1Z a rove Change Order No. 3, Northwood. brive - Street & Utility Irarrovements. It was recommended to approve Change Order No. Utility Improvements) and authorize the Mayor a -12 (Northwoods Drive - Street and execute all related documents. W. Contract 96-Y acknowled a com letion authorize Ci ir{aititenance Blackhawk Acres 4� Addition - Street & Utilities. It was recommended to acknowledge completion of Contract 96-Y (Blackhawk Acres - Utility Services) and authorize acceptance for perpetual City maintenance subject to warranty provisions. X. Contact 97-06 approve final Va went authorize Ci mai'fiance Denmark Ave. Donald Ave. Heine Strasse - Street Resurface, Denmark Ave. - Sidewalk. Iftips recommended to approve the final payment for Contract 97-06 (Denmark Axexiue1:.Ponald•Avetii.4e,.Heine Strasse, Wescott Road - Street & Sidewalk) in the amount of $177,280.01 to I4Icigra:CQntiaiig, Inc. and accept the improvement for perpetual City maintenance subject to warranty proVi§fdhs. "— Y. Contract 96-05, approve final payment/authorize City m Nnance, North Ridge Drive & Poppler Lane - Street & Utility Improvements. It was recommended fo approve the final payment for Contract 96-05 (North Ridge Drive - Street & Utility) in the amount of $49,019.62 to McNamara Contracting Inc. and accept the improvement for perpetual City maintenance subject to warranty provisions. Z. Seneca Hills Addition approve amendment to development agreement It was recommended to approve an amendment to the development agreement for the Seneca Hills Addition revising public improvement completion dates. EAGAN CITY COUNCIL PAGE 6 7, 1997 AA. Renew contract for snow removal services for 1997-98. It was recommended to authorize the renewal of the private street snow and ice control contract with Gallagher, Inc., and the sidewalk/trail removal contract with Kieger Enterprises for the 1997-98 season at the same rates as the 1996-97 season contract. BB. Confirmation of Findings of Fact. Conc1''usiiiit ' .Resp#iitig' of Denial, Christopher Gabrysh, variance and building move permit -1405 Oster It was:ike ommended to confirm the Findings of Fact, Conclusions and Resolution of Denial of a setback variance and building move permit for Lot 6, Block 1, Oster Addition, located on the west side o€:pilot Knob:iad, north of Skyline Drive, in the SE quarter of Section 4. (Councilmember WacjvWrl.i CC. Project 688, amend pending assessment roll, Eagandale Corporate Center (Skyline Displays). (This item was continued to the October 21, 1997 City Council meeting.) DD. Request for public hearing - certification of delinquent utilities - November 4, 1997. It was recommended to schedule a public hearing for November 4, 1997 to consider certification of delinquent utility balances to Dakota County for col.l�46n.W#h property taxes. EE. PremLses permit application. Mendota F continued to the October 21, 1997 City Couni opposed) (Under Visitors to be Heard at the reconsideration: Awada, Masin; 5:0. It was application for a gambling premise permit#j, conduct pull -tab operations at LaFondas::..At f§"& et c`Ar,sociation. (By motion, this item was seting: Egan.1ilomquist; 4:1 (Councilmember 1 lasin �tt of the.6'eil;ineeting, a motion was made for iiMIondec 'to approve a resolution approving the ition for the Mendota Heights Athletic Association to , Masin; 5:0 FF. Consider petition/ authorize feasibility report - Greensboro 2ncl Addition - Drainage Improvements. It was recommended to consider a petition from 3738 Greensboro Drive and authorize the requested feasibility report. Councilmember Wachter moved;`Coiineilnte "-ml p?quist seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 Director of Public Works Colbert stated that'#Gem CC,'oiect 688, amend pending assessment roll, Eag,andale Corporate Center (Skyline DisplgyAi�t as req�kgted to be considered at the October 21, 1997 City Council meeting. He further stated that questions were received from several property owners in regard to the pending assessment roll. City Administrator Hedges informed the applicant that this continuance should not have any impact on the timeline for the approval of the final plat. PUB11C HEARING . MULTI -FAMILY HOUSING REVENUE -IZMNDING BONDS CINIAL�3G'FrJ ECT City Administrator Hedges provided an overview on this item. Mayor Egan opened the public hearing to anyone wishing to speak. There being no one, he :owned the discussion back to the Council. Councilmember Awada questioned the number of times the bonds have been refunded. City Administrator Hedges stated that they were refunded one time. Councilmember Awada moved, Councilmember Masin seconded a motion to close the public hearing and continue action to a future City Council meeting. Aye: 3 Nay: 0 EAGAN CITY COUNCIL MEETING PAGE 7 7, 1997 VARIANCE, DOROTHY BAKER, 4196 DIAMOND DRIVE City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Dorothy Baker was present and available foiii�5tioiis: Mayor Egan opened the public hearing to anyone wisN g to speak. There being no one, he turned the discussion back to the Council. Counc ember W. -ier asked if there would be any impact to the property when C.R. 30 is upgraded.-':Iy r t bf 3?ul l;if.-. �i rks Colbert indicated that C.R. 30 has already been upgraded and there are no plaais'Eo'constiiict median. Councilmember Blomquist moved, Councilmember Wachter seconded a motion to close the public hearing and approve a 5 foot variance request to the 30 foot building setback along a public right- of-way for the addition of a porch on Lot 9, Block 4, Cedar Grove First Addition, at 4196 Diamond Path. Aye: 5 Nay: 0 VARIANCE, KEVIN & HO I i;Y:LAiLiLJER, 3812 RIVERTON AVENUE City Administrator Hedges provided azooverview on; item. Senior Planner Ridley gave a staff report. Mayor Egan opened the public he g-'to'anyone wishing to speak. Holly Landauer indicated the reason for the addition to their home..''?here being no one else wishing to speak, Mayor Egan turned the discussion back to the Council. Councilmember Awada moved, Councilmember Masin seconded a motion to close the public hearing and approve a 5 foot building setback variance to the required 10 foot side yard building setback for Lot 6, Block 1, Blackhawk Oa�,s;:gc i tigti ak:; $X :I iikrton Avenue. Aye: 5 Nay: 0 VARIANCE, NORTHWESTERN M M- U- AL LIFEINSURANCE COMPANY LOT 3, BLOCK 1, EAGANDALt.'6FFICE�#tARK 3RD ADDITION City Administrator Hedges stated that the applicant l*4.requested that this item be continued to 7:30 p.m. Mayor Egan said that the item would be considered at the end of the public hearings. PROJECT 700, HALL STREET/rH 3 SERVICE ROAD SANITARY SEWER & WATERMAIN City Administrator Hedges provided an overview oriUkis item. Director of Public Works Colbert gave a staff report. He stated thak ?!n.Qbectio{ts to; the: assessment had been received. Mayor Egan opened the public heafirig to 'liyoiti'i+Tisliiig to speak. David and Heide Kolhoff, 4880 Dodd Road, stated tij:desire to be assessed when sewer and water is available for hookup from Dodd Road when providedT'at a later date. Director of Public Works Colbert said that he recalled the Council had previously discussed the option of deferring the assessments. Councilmember Awada asked if the Kolhoffs were being assessed for two lots. Colbert stated that they do have two buildable lots. Mrs. Kolhoff noted that their house is located on both lots. She mentioned that their septic tank is in the front of the lots closest to Dodd. Senior Planner Ridley stated that the property owners would have to go through a specific process in order to create a second buildable lot. Director of Public Works Colbert explained that the EAGAN CITY COUNCIL MEETING NUNUTES; OCTOBER 7, 1997 PAGE 8 assessment is based on the frontage. He questioned if an east/west split could be made to create two lots. Mayor Egan noted that the assessment seems high and he indicated he was willing to enter into a deferral agreement with the Kolhoffs. Cti"i�c;:&Ur:Bloattlitist questioned what the other properties were being assessed. She also aiClfe s willing to support deferral of the assessments with no interest running on the deferraj:;:;:: Mrs. Kolhoff asked why the utilities were.6A:49 brouA'.put to Dodd Road and stated that it is not beneficial to them but will serve to be1a4't:ath&:§jtt:Zhe;hiitui^e. Councilmember Awada stated that it is possible to split this lot and the assessai,6' n - eing leviea.#air if the amount is split between the two lots. Councilmember Blomquist reiterated the fact that the house is built on both lots. Councilmember Awada suggested continuing this item in order to determine the exact location of the Kolhoffs house and possible alternatives. She added that most of the Council appeared to be in agreement with some type of deferral. Councilmember Blomquist said she did not feel the item needed to be continued if the Council was in agreement with deferring, the assessments. Councilmember Awada moved,Ivl i cir E'kin.seconded a motion to close the public hearing and continue the final assessment roll for Project 700'(1-faii':Stieet(.TH 3 Service Road) to the October 21, 1997 City Council meeting. " Asir. Kolhoff questioned if an appraisal'W:'$s tioi e.�t-a-determine the costs. Director of Public Works Colbert stated that an appraisal wd9:Atit;done: Mayor Egan explained how the assessment is determined. Mr. Kolhoff asked if they wotilci'be assessed a second time when utilities are put in on Dodd. Colbert stated that if it is shown that the property could benefit by the installation of new utilities then they may be assessed. Councilmember Masin asked if it was the consensus of the Council to defer the assessments why continue the item. Councilmember Awa 'said:ih4'V-she:w*nts;to make sure that the cost of this assessment is justifiable and also determine:iveie a 3dgiGa;3a1 Slit could be done. Councilmember Blomquist also felt that there was no need to continue. action o,n.the item. She said she agreed with Councilmember Awada with regard to the fact thati6 assess iirent may not be justifiable. A vote was taken on the motion. Aye: 3 Nab+: 2 (Cc; Cilmembers Wachter and Blomquist opposed) Director of Public Works Colbert explained to the Kolhoffs that the 30 day appeal timeframe does not begin until the City Council adopts the assessment roll. Councilmember Blomquist indicated that she would have liked more information included in the Council packet showing the residences and businesses to be assessed and the amount. PROJECT 717R, C0UNT-RX-'ff0 .I STREET SURFACING Mayor Egan turned the meeting over to Acting Mayor. Masin due to a conflict of interest stating that he owns a home that is included in the assessable projedt iea. City Administrator. Hedges provided an overview on this item. Director of Public Works:"' lained that there was an error in the published notice and that four property owners were inadvertently not included in the notice. He said the recommendation is that this be considered an informational neighborhood meeting to allow the Council to determine what options they want to pursue. He said it was necessary to hold the public hearing at a later date in order to preserve the integrity of the hearing process. He added that the formal appraisals could be prepared for the public hearing. He introduced Design Engineer Gorder who pro�7ded an overview on this item and explained the options available to the Council. Councilmember Blomquist asked if the City has money available to cover the costs associated with a full street improvement. Director of Public Works Colbert explained that the City has a Major EAGAN CITY COUNCIL MEETING*.* OCTUBER 7, 1997 PAGE 9 Street Fund for these types of improvements. He said that he did not know the exact amount in the fund right now but he added that the City Council has the discretion to allocate whatever amount they deem appropriate to fund this project if approved. Coundlmember Awada said that tl �t haorhood appears to be between Option A and B. Director of Public Works Colbert:sfate4:tllAa:*ri�.requested at a prior informational meeting that a third option to do nothing also be coiiWered. Concilmember Blomquist asked if the Council chooses the overlay option will that precludethe City *Isom being able to assess the property owners in the future if the street needs to be reconsk�.aed. C6&rt stated that the City would be able to assess the property owners in the future far•.those:at i)l 6onal•i oats. Councilmember Wachter stated he was not in favor of doing nothing to the streets because of the affect the gravel has on the storm sewer. He further stated that the time has come to improve the streets. He commented that the $3,000 assessment for the cost of a full street is a great price for the property owners. Joe Harrison, 2811 Beam Lane, asRW:.wby the City Council was accepting petitions at tonight's meeting if this was not a public hearing.►ay, Sheldon explained that anyone is entitled to submit information to the City at any time. Mr: Hai g :.ques.tioned the feasibility report and its accuracy. Colbert clarified that the report, as M5ented;'is*n6t inaccurate and even if the other four property owners were included the amount of alt assessmvri#;fzi,.4i1 the other lots would not change. He added that the only thing that may change is tleaiasa::''''' Acting Mayor Masin opened the fitl~rlic hearing to anyone wishing to speak. Bud Lutz, 2960 Egan Avenue, asked if the property owners would be assessed again in the future when the roads need resurfacing. Colbert explained that routine sealcoating is performed and that the property owners would not be reassessed until approximately 20 years after the work is completed. He added that if a structural:nverkay:is;done,.50%.of the cost would be assessed to the benefiting property owners. Mr. Lutzy:increases the assessed valuation for a paved street. Colbert stated that it is his understanding that the. County does not take into consideration the condition of the paved street. He suggested that ltilr. Lutz:9liould contact the County appraiser. Bob Ginsburg, 2816 Beam Lane, asked if thL::Ciuncil gooses to improve the streets to the full City standard and pays for the cost out of the Street Fund where:Wwould the money come from to replenish the fund. He said that he prefers the streets the way they are and added that he was against any improvements. Frank Burns, 2969 Burnside Avenue, asked how the assessment is figured for lots that have frontage on two roads. Colbert stated that every property owiftek- would be assessed equally regardless of frontage and the appraiser will be asked to determine whichlots have more than one street access and may receive more benefit. He added".tlt:.te�e;�?ay.b.soe differing amounts if the lot has an unusual situation. Patrick Mattocks, 2830 Vilas Lane, stated that he hkes:& gravel roads and prefers no improvements. George Willmath, 2930 Burnside Avenue, said he likes the country feel of the neighborhood and he believes the gravel roads contribute to that feeling and that in turn adds to the market value in their area. He stated that he is concerned about potential tree loss that would occur with any improvements and the increased speed and the cost of the assessment. He added that the City paying such a large amount toward the cost of a full street improvement is an inequitable use of tax dollars. He further added that he is concerned about the changes that will occur in the drainage of the storm sewers with any improvements. He said he is opposed to improvement of the streets. EAGAN CITY COUNCIL MEETLNG' IN=S; OCTMPR 7, 1997 PAGE 10 Cherie Coffman, 1391 Ranier Lane, hand " '6U 'a list of benefits that will be derived from the improvements. Marna Wilson, 2973 Egan Avenue, stated that she moved to the area because she liked the atmosphere and she said she was against the -streets being paved;. Glenn Hintz, 2844 Beam Lane, commented tNt i the only: ay property values in the area will be increased is if the airport is moved. He asked about t ie assessimnt hearing scheduled for 1998. Colbert stated that the final assessment hearing is held at th�'4nd of the:px.oject in order to make sure that the project is acceptable to the property owners. He firittBx stated;tlat the assessment amount would be capped by the amount of the appraisal. Neil Black, 2825 Vilas Lane, stated that the residents would be foolish to turn down the full improvements because of the good price. A resident of 2943 Inland Road stated that they do not like cleaning up gravel from their yard. They added that they were in support of the -improvements. Bob and Leah Lencowski,1383 RanieirlaAk-:: tated-.that they used to prefer the gravel roads but now that they have a child they are in support of the'fiffupgaide. Mrs. Lencowski raised the question why the residents were paying a larger percenC ge of the cost4othe overlay, in comparison to the percentage they will be assessed for the full impf:ovenki irk ;:IVfi:'Lencowski stated that he is concerned about the safety of children with regard to.;tl*:'g a -T roads. He said that there are substantial maintenance costs associated with mainta rtg•thi gravel roads. Tom Flanagan, 2945 Egan Avenue, commented that he was opposed'to any improvements. He noted that he contacted the City prior to moving in the area and he was told that there were no long- range plans to improve the roads. He said speeds would increase if the streets are paved and he prefers the country atmosphere. stAed '&i:iie:u a5 In' favor of the roads being improved. He David Jones, 2988 Pilot Knob Rosa, added that inflation will add to the assessment amQ t if the p,±, ect is put off to the future. Mary Duren, 2903 Egan Avenue, said that t gravel roads have large ruts and are not safe. She stated that it is the City's responsibility to keep the roads safe;:::Ssiie requested the corner by their property should be blacktopped even if no other improvements are done. Dennis Duren, 2903 Egan Avenue, asked about the 28 foot roadway and whether this would be a possibility. Colbert explained that this could be looked at depending upon which option is approved by the City Council. Dick Coffman,1391 Ranier Lane, stAted.that he would .like to get the facts and the appraisal amounts first in order to make an informed; t cisi l?ux by:sa44 that he was in support of the improvements. Gloria Johnson, 2910 Burnside Avenue, said she was:"' o}i}iosed to any improvements. Ellen Hughes, 2890 Fairlawn Place, commented that the gravel roads make it safe for the kids in the neighborhood and she indicated that she was opposed to any improvements. Chris Marquette, 2976 Burnside Avenue, said she supported the improvements. Chuck Maloney, 2970 Egan Avenue, referenced three petitions. He asked about the impact to the trees a full standard City street will create. He further asked about the landscaping costs, the storm sewer, project costs and final assessment costs. He said that the cost of the project seems to be declining EAGAN CITY COUNCIL MEETING PAGE 11 7, 1997 each time it is presented and he stated that he is opposed to any improvements. He summarized the positions of two of the petitions and commented that the third petition contains signatures of those individuals who would like to deem Country Home Heights as a rustic neighborhood. A resident of 1360 Lone Oak Roadtale #}r:: $?e;ng impacted by the storm water runoff. Colbert said that no storm sewer ilptorveiiteitt'erepioiicssed at this address. A resident asked who will pay the cost of a retaining wall that is proposed to be constructed. Colbert indicated the cost would be included in thi:t :'Oe - Colbert co- kt. # the project. A resident of 2980 Pilot Knob Roatl-staii'j::Ehat i tide:. winter the gravel roads are like skating rinks. They indicated they were in support of the improvements. Acting Mayor Masin indicated that the results of the individual petitions handed in this evening were as follows: 19 in support of a full City standard street; 12 in support of no improvements. Councilmember Awada stated she was not.willing to exclude the overlay option. She noted that the full standard street was dearly in the best inteto€the residents. Councilmember Wachter added that if the residents are not in favor of the full improtVints:.they will be missing out on the best deal. He further added that the cost for the City tomaintaiii'te:gi&+�}:mads is extremely high and safety is also an issue. He said he was in support of the fulls nndard dk' * *'street. Councilmember Awada noted that the roads need to be improved for environmental and•satei:xisons. She said she was not in support of the full improvement because of the large balani-0.*.the: tY'would need to pay. She further said'that the taxpayers will ultimately have to make ul :. p: eficit. She noted that with 59 lots benefiting from the project the City would be contributing rotiglily $10,000 per lot to subsidize the cost of the full improvement. Councilmember Blomquist said that the majority of the residents seem to support the full improvement. She added that the gravel is difficult to maintain and she said she is in favor of some type of blacktopping. She stated that the;:dk*isiot::4�:t'ti: tiISAt:pption should be made by the residents. She stated that the overlay would still maiiitit ii:tlie rux' : eeF k' -she added that the full improvement is probably the best choice. Councilmember Awada stated that the.choice should be made by the City Council and they should determine how much they:ae willing:Cp subsidize. Acting Mayor Masin thanked everyone for Meir conut.g its and indicated that it appears the majority of the residents support some type of improvement. ':§h� stated that the improvement should be done right and it would be best to improve the street to full City standards. Colbert requested direction from the Council to authorize staff to have formal appraisals prepared. Councilmember Wachter stated that the overlay option can still be considered at the public hearing. Mayor Egan noted that the actiort: jt:ox�i#;�v:ould require a unanimous vote by the four Councilmembers. He stated that if toiatl:aiBX3is:#com for six weeks he will not have a conflict of interest. City Attorney Sheldon indicated that it takes a 2/3's vote of the City Council to approve the improvements. He explained that the Council w""i�id have a certain amount of time from the public hearing date to take action. Colbert said that notice*6?will be sent to property owners informing them of the public hearing date, at which time formal appraisals will be presented. A resident requested that the Council keep open the option of not making any improvements. Mr. Lutz noted that the overlay option would still require maintenance by the City. Acting Mayor Masin turned the meeting back to Mayor Egan. EAG. N CITY COUNCEL MEETING-4 IN ES; OCT09P-R 7, 1997 PAGE 12 PROJECT 615R, MEADOWVIEW ROAD - UTILITIES City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. He noted that one objection was received. Mayor Egan opened the public heigziytiie;g to speak. Jay Clark, representing Realty Trust Company, stated diet the primary use of their property is as a storage ground. He noted that the sewer impro-ret nt to thi '" parcel is not necessary. He also noted that the cost overruns are extremely high.:....e.,eote ed.on �e'acquisition of an easement from them by the City via condemnation and saidth�t�:xk:yy'Tudieo{is::Ie said they will not receive any benefit from the proposed improvements. . . . There being no one else wishing to speak, Mayor Egan turned the discussion back to the Council. Mayor Egan stated that this is a difficult parcel of land to determine assessments for and that the project itself has been difficult from the beginning with regard to the easement acquisition and cost overruns. He said that Realty Trust Com&by.;is protected since they have submitted a written objection. Director of Public Works Colbert stated:that City-staff would be in contact with Mr. Clark within the next 30 days. Councilmember Blomgtust told.Mr:;C3dxk that it might be in his best interest to contact City Administrator Hedges regardingkjoteia#:iises'or his property. Councilmember Awada questiorioi d'-'6i information included in the Council packet and asked if they used to receive information such as the parcel identification number and the amount of the assessment to each parcel. Colbert indicated that staff would be happy to provide that information, but he stated that the Council had previously requested less information in the staff reports. Councilmember Awada moved, eouR rtQ1pw - ber-WAc r seconded a motion to close the public hearing and approve the final assessment.:ts? &4 hearing i eadowview Road -Utilities) and authorize its certification to Dakota County for collection. Aye: Nay: 1 (Councilmember Blomquist opposed) PROJECT 718, DEERWOOD RE9tAVOIR :'T'1ZUNK WATERMAIN City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. He noted that one written objection was received from Leo Murphy. Mayor Egan opened the public to anyone wishing to speak. There being no one, he turned the discussion back to the Council. Councilmember Wachter moved!Gaun l.mRmber-A nada seconded a motion to close the public hearing and approve the final assessment4p : t Froje t;�.1 :0� erwood Trunk Water Main) and authorize its certification to Dakota Countyfor collection.' Aye: 5 Nay: 0 VARIANCE, NORTHWESTERN MUTUAL LIFt COMPANY LOT 3, BLOCK 1, EAGANDALE OFFICE PARK 3RD ADDITION City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. He noted that R2 Corporation had submitted an objection to the reduction in the tree mitigation requirements. Dale Huber, applicant, stated that the cost of the mitigation is rather high and unfair. EAGAN CITY COUNCIL MEETING 1=S; OCTOM 7, 1997 PAGE 13 Mayor Egan opened the public hearing to" aiiytifie 'wishing to speak. There being no one, he turned the discussion back to the Council. Councilmember Masin said she could not grant a variance when 100% of the trees are going to be removed. Councilmember Awada moved, Ce..oWmemher.I Asin seconded a motion to close the public hearing and deny a variance request for thezeplK;ti €ie:S7fi.4jint of mitigation required by the Tree Preservation Ordinance for the removal of trees on Lst3, B1ock:1:; Eagandale Office Park 3rd Addition in the NE 1/a of Section 3. Aye: 5 Nay: 0 Councilmember Awada stated that the reaik-%:for df, ti :were that no hardship had been proven and the variance would be contrary.to.tie:ity:q€.$�ti'.'s Tree Preservation Policy. The meeting was recessed at 9:40 p.m. The meeting reconvened at 9:45 p.m. QLI3 ti. 9 NORTH RUBY COURT, RECONSIEJtATION OF NO PARKING SIGN INSTALLATION City Administrator Hedges provided ai1'6verv:ont this item. Director of Public Works Colbert gave a staff report. Christine Nelson,1931 North Ruby Court,Indk"t2 l:tliat'she was the spokesperson for the residents. She stated that when theBOarc}.01:ctoi's'of Diffley Commons sent a petition to the City Council requesting the No Parking signs t2ioirieowners were not notified of this action and were not aware of any problems associated with on -street parking. She commented that she does not feel the signs are necessary. Mayor Egan stated that the Council does not have any control over the actions taken by a homeowners association. Wendy Miller, 1979 North Ruby Court, stated tfiat'slie'was concerned about safety with respect to people having to walk from Beaver Dam to their liothes. Mark Johnston, 1933 North Ruby Court, staW that he.*. es not feel the signs are necessary. Councilmember Blomquist moved, Councilmember Masin seconded a motion to approve the request to rescind the No Parking zone designation for North Ruby Court. Aye: 5 Nay: 0 CONDITIONAL USE PERMIT - NATIOMVIDE GROUP, INC. AC0RN:it-6T•0R.AJGE City Administrator Hedges provided'an overview on1his item. Senior Planner Ridley gave a staff report. Councilmember Masin stated that she would be::ling to approve this item but she said she thought that the Council did not intend for a prohferatiop`p`€.signs along the freeway. Mayor Egan commented that the Council has been concerned about the proliferation of freestanding billboards. Councilmember Awada moved, Mayor Egan seconded a motion to approve a Conditional Use Permit to allow a pylon sign for the Acorn Mini -Storage facility which is under construction at 2935 Lexington Avenue (Lot 2, Block 1, Eagandale Center Industrial Park No. 10) on the northwest corner of Lexington Avenue and Lone Oak Road in the SE 1/4 of Section 3 subject to the following conditions: 1. A sign permit must be obtained from the City prior to installation of the sign. EAGAN CITY COUNCIL MEETING:.'NffNUTES; OCTOVER 7, 1997 PAGE 14 2. Prior to issuance of the sign permit, the applicant must provide documentation from a registered land surveyor verifying that the 300 foot distance from the existing Knox pylon sign and other setbacks are satisfied. Aye: 5 Dray: 0 CONDITIONAL USE PERMIT - NCORTHSTAk11 LEFT SERVICES, INC. City Administrator Hedges provided. tf rke w oM;# 3s item. Senior Planner Ridley gave a staff report. He stated that the Advisory Pla>i'tg'oiir'had questioned the applicant about trailer storage and parking on the street and he assured 'thi m` i that there would be no trailers on site and that parking on the street would not be allowed. He further stated that the intention of the APC was to add that as a condition. He said this would be condition no. 7 if the Council agrees with the APC. Mike Gleason, applicant, was present for questions. Vince Kennedy, 1415 Lone Oak Roadted:that he has been in the automobile business for many years and he said that this would be the first €t i `l' :.de. alership in Eagan and it should be a first- class facility. He said he did not feel this site was large' eiitiitgh to accommodate the sale of trucks. He added that most truck dealerships in the metropolitan area.ha��:at least 6 to 14 acres. He questioned what the space requirement should be for a de aers. P� Al -- .0s'this one. He also questioned the traffic, land and parking requirements. He said tYte:tultil"'should not set a precedent by allowing this type of activity on a two and a half to three acre Oke, Mr. Gleason stated that this is a first-class facility. He noted that they have addressed the parking requirements with the APC. He further noted that this will be a minimal sales facility. Mayor Egan asked Senior Planner.Ridley.:if.sta l.hr341.an concerns with the size of the site. Ridley stated that planning staff are note i'ts;ii4M vt.#??ick sales but that staff attempts to condition the approval so there are parameters in place'tliat'fit the site. Councilmember Wachter said he feels the site is too small. He stated that Dart Tran§k.� ras give 7:a permit to allow a certain number of trucks for sale and he is aware that they have consi5toptly exaeeiled that amount. Mr. Gleason added that they are only seeking to impro"W and expand their facility. He further added that they agree to all the conditions recommended by the APC and he said they will comply. Mayor Egan commented that he is very familiar with Mr. Gleason's business and he said their application appears to meet the standards required. Councilmember Blomquist said that she is concerned',�jjat if the Council approves the CUP and the site is too crowded there will be problems. She further si A:'P' he does not want to get into a situation where violations are likely to occur. Coumgn�• the ..P.. w, ,,mentioned that a condition could be included to address the parking lot expaiis4:h Mr. Kennedy said that the Council should try to ensu.rid:khat everyone complies and he questioned the enforcement of problem situations. He said tb#potential problems should be dealt before they arise. Mayor Egan explained that there are remedies available for those businesses that do not comply with the conditions of approval. Mr. Kennedy stated that the facility should remain the same as was approved in 1994. Mr. Gleason answered that their intent is to keep the facility small. Mayor Egan commented that the facility in Eagan is ancillary to the facility located in Minneapolis. EAGAN CITY COUNCIL MEETING' V#INUTES; OCT619ER 7,1_997 PAGE 15 General discussion occurred regarding the iiiiat'ber of medium and heavy trucks that will be on the site, the number of bays in operation at one time, number of employees and the overall size of the site. Mayor Egan reiterated that staff his:iA1pciSed-.reqs � &..restrictions on this application and he said that they have anticipated potential ey l?Q; een addressed. He added that every- -1 application in the City has been ancillary to otlec truck locations and these ancillary locations serve the needs of the people in the area. Councilmember Awada stated thak s#te.d�tl ziot:wst:tQ:#e a huge facility on this site. Councilmember Masin added that theConitcil tastinai{ :past:&;cisions with regard to the approval of conditional use permits for trucking operations that they•fiave later regretted. Councilmember Awada noted that her main concern is that if a conditional use permit is approved it runs with the land. Mayor Egan restated that conditions will be attached to ensure compliance. He said whatever action the Council takes needs to have a rational support. Councilmember Wachter stated he agreed with Councilmember Awada that he is concerned with approving a conditional use permit for this type of activity since it runs with the land. Mayor Egan stated that he did not see'atiy*tlibi` v' ng with this proposed project. Councilmember Blomquist said that since four:of the City Cbuncjlmembers have questions on this proposed application the item should be either::ctenied or.!;<? # hied. Mayor Egan commented on the sittt4t!8h:iii.V6h ing Richfield Blacktop stating that the situation is different because their operation is surroiiitlecl by residential homes and North Star Fleet Services is clearly located in an area where the uses are similar to what is being proposed. Councilmember Masin suggested lowering the number of new truck sales and reevaluating the situation at a later date to see if the numbers should be increased. City Attorney Sheldon indicated that the applicant has the ability to make that•request:....... _h�tuze.•,„ Councilmember Masin moved, Mayor Egan seconded• a inotion to approve a request for a Conditional Use Permit for North Star Fleet Services:to allow .44 sales of trucks (no trailers) at its facility located on Lots 17,18 & 19, Block 4 Eagandale CenE rindustr* .,Park No. 4 (3321 Mike Collins Drive) subject to the following conditions: 1. This Conditional Use Permit shall be recorded with Dakota County within 60 days of approval by the City Council. 2. The number of trucks available for sale shall not exceed 10 and shall be located on the site according to the site plan dated Septembo�J1,1997. 3. The number of trucks avtyjlabte.-o?:.mit•shalj; not exceed 10 and shall be located on the site according to the site 1ai;:ak$>ir 11,1997. 4. The number of rental truck parking spaces she&:not exceed 10 and shall be located on the site according to the site plan dated Sepi�tAer 11, 1997. 5. Prior to any expansion of the parking lot, a grading permit must be obtained from the City. 6. A landscape plan in accordance with City Code shall be submitted with the building permit for the proposed building addition. 7. No trailer parking shall be allowed on the site and no off-site parking shall be allowed. EAGAN CITY COUNCIL MEETING-` &,N'UTES; 0CTd9£R 7, 1997 PAGE 16 S. Paving of the parking lot expans10"n"" lia$'occur as part of the sales operation. Aye: 3 Nay: 2 (Councilmembers Wachter and Blomquist opposed) Director of Public Works Colbert ased:the Counsal.i�t�ff should observe the situation and if any problems arise with regard to on-stream:iQx?kitig:ltid;hio: arking signs be installed to allow for enforcement of possible violations. Councilmembers:oncurre that would be appropriate. APPEAL - EKON OFFICE SOLUTIONS (ALLOWABLE SIGNAGE) City Administrator Hedges provideii.: :t"$ervi+erA' K Mitis item. Senior Planner Ridley gave a staff report. Rick Nelson of Landmark Partners stated that their objective was to design signage that was tasteful. John Hay, President of IKON, said that their signage is a critical part of their marketing program. Councilmember Awada stated that:tie:Council has only allowed one business sign on the front of a building. She said, however, that this pra-'e":0oiiahzes Jarge corporations that locate in large multi -tenant spaces. She further said that she #bels the Coiiiicil should only allow one business sign but allow them to be more flexible in size and style;: ;She added:tl;ii; the City Code should be re-examined to determine if there should be greater flexibility a�lo e'd:in:tkiese' particular situations. Councilmember Awada moved,ember Blomquist seconded a motion to approve an appeal to an administrative decision to allow one logo sign on the office warehouse building at 915 Blue Gentian Road (Lot 2, Block 1, Robins 2ndAddition) in the NE N of Section 2 and direct staff to examine the Sign Ordinance to specifically deal with situations where signage is requested by a corporation occupying a large space within a multi -tenant buildings. Aye: 4 Nay: 1 (Councilmember Wachter opposed) FAITHFUL SHEPHERMiCATHMIC CHURCH City Administrator Hedges provided an overview on:#Iiia item. Senior Planner Ridley provided an explanation on the request being made by Faithful Shepherd Catholic Church. Councilmember Blomquist moved, Councilmember Awada seconded a motion to direct the City Administrator and City Attorney to prepare the necessary language and public hearing process to consider an amendment of the zoning ordinance to allow scl". as a conditional use on properties zoned Business Park. Aye: 5 Nay: 0 REQUEST/ADY.1+F C?UIST CHURCH City Administrator Hedges provided an overview oit:tliis item. He said that there are no immediate plans for the McCarthy house. Councilmember l�suggested renting the house. Councilmember Wachter suggested that the house be rented out as a single family residence. City Administrator Hedges stated that if the house is rented to the church for their use some modifications might be necessary. He added that it would not be necessary to modify the house if it is rented as a single family, residence. Councilmember Blomquist concurred with renting it as a single family residence. She suggested that consideration should be given to moving the house to another site. Councilmember Masin said that at some point it would probably be necessary to have a building of some type on this site. Direction was provided to City Administrator Hedges and Director of Parks and Recreation Vraa to rent the property as a single-family residence. EAGAN CITY COUNCIL MEETINGN UNUTES; OCTOI ER 7, 1997 PAGE 17 Norm Gellerman, Executive Director of the Mendota Heights Athletic Association, provided an explanation on their request for a premise;jpeei`a#ii tpl ratio ....... pull tabs at LaFonda's Restaurant. Mayor Egan stated that there are a numbei'o€'ageiti�eY';tfiat'.s(*ii i�.e';the City of Eagan well such as the Minnesota Valley Humane Society. He noted that Ons.organizgtion used to sell pull tabs at LaFonda's and he also noted that they have had a difficult time raising funds. He questioned the group's name recognition with the City. Mr. Gellerman explainer mat Men4<*A4 Heights Athletic Association's name used to be Mend -Eagan Athletic Assoaatijpp....; :.iibEed.�h4�:8#., n. of those individuals involved with the association are from Mendota Heights. Heckle$ ioximately. 7% of their membership comes from Eagan participants. He indicated that the owner of LaFondas does not desire to renew the pull tab operation with the Minnesota Valley Humane Society because of some problems they experienced with this organization. He said that the State allows more than one organization to lease space at a particular location. Mayor Egan stated that the owner K.La.Fondas is the one who has the right to choose which organization they wish to lease space to. 'Coiit �y� mber Wachter said that he was concerned about the Minnesota Valley Humane Society's ability to ke'e'p o}ietitl$.:•. Councilmember Awada moved, Coun46em1).er., - 4l� .'; :seconded a motion to reconsider the motion to continue the premises permit appliciRid . ai... haota Heights Athletic Association to the October 21, 1997 City Council meeting. A e :. : l4y U Councilmember Awada moved, Councilmember Masin seconded a motion to approve a resolution approving the application for a gambling premise permit application for the Mendota Heights Athletic Association to conduct pull -tab operations at LaFondas. Aye: 5 Nay: 0 ..T3. .... 7. Director of Public Works Colbert explained:t.hat the contractor for Contract 96-11 performed faulty work and failed to make the necessary corredibhns. He 4&.quested that the Council declare Shafer Construction in default and approve a contract with;:$town di Otis to perform the corrective action. Councilmember Masin moved, Councilmember Awada seconded a motion to declare Shafer Construction in default of Contract 96-11 (Yankee Doodle Road - Street Improvements) and approve a contract with Brown & Cris to perform the corrective action. Aye: 5 Nay: 0 City Administrator Hedges commented on the tour of.the community center in St. Louis Park scheduled for Sunday, October 12 and stated that it has been;r icelled. Councilmember Wachter asked if the campus plan should be approved to allow for the swui na ing pool. Mayor Egan said he thought that action was already taken. CouncilmEMi�eF..M4=;.shamed .that she would like to see the property staked out for a pool first. City AdministratY;eclsaZ{et:fliat the footprint of the St. Louis Park facility could be laid over the property on the muniapal campus. City Administrator Hedges suggested that membersdthe Public Works Committee and the Personnel Committee schedule meetings. It was determined that the Public Works Committee would meet on October 13 at 4:30 p.m. and the Personnel Committee would meet on October 22 at 8:00 a.m., tentatively. Councilmember Awada commented on the Speed Limit Study conducted by MnDOT. She said that it does not make sense to have two different speed limits on the same stretch of roadway. Director of Public Works Colbert provided reasoning for the different speed limits. He said he would relay the concerns of the Council to MnDOT if they would like. Mayor Egan stated that the goal is to create uniformity. Councilmember Awada suggested that Colbert make the determination as to what the EAGAN CITY COUNCEL MEETING MINUTES; OC'£MER 7 .. 1-997 PAGE 18 speed should when there are two different speed limits cM*01.p road. Mayor l<tan commented on aggressive driving and "road rage" and what traffic calming:iiaures,cAtit;ie pursued. Councilmember Blomquist suggested seeking Police Chief Geagai s.. regard to this issue also. Councilmember Masin stated that the Business Forum held at LaFonda's regarding the TH 13 improvements went well. She commented that the City has been trying to focus attention on the Cedarvale area. She mentioned that she attended the American Public Transit meeting in Chicago. She also said that the Council should carefully consider ay.:i3;gcaii:�pe$ar the removal of train bridges in the City since they provide a safer route for emergency' ie '*;. e: iere is no at -grade crossing. Mf i fE Councilmember Blomquist presented questio"i*"'i i sj :s ij}st.€6:City Administrator Hedges. Councilmember Wachter moved, Mayor Egan seconded a rh6tion to approve the check register dated October 3, 1997 in the amount of $2,239,843.93. Aye: 5 Nay: 0 ADJO TWENT The meeting adjourned at 11:50 p.m. N'ILK Date City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the Citv of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 6814600, (TDD phone: (612) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, cbortYeed;;raligiory,national origin, sex, disability, age, sexual orientation, marital status or status with regard to putific. Subiect to Approval MINUTES .Q.F, SPECIAL MEETING OF Tli>`_►iaAN)Pii '1 . Q1lAtCIL Eagan, Al n"in* esota::::-:: SeptembeT..30, 1997..:. A special City Council meeting wag t4lri' bnTuesday;::September 30, 1997 at 5:00 p.m., in the Community Room at the Eagan Municipal Center Building. Present were Mayor Egan and City Councilmembers Awada, Blomquist, Masin and Wachter. Also present were Director of Finance VanOverbeke, Director of Parks and Recreation Vraa, Chief of Police Geagan, Director of Public Works Colbert, Superintendent of Utilities Schwanz, Superintendent of Parks Olson, Superintendent of Recreation Peterson and City Administrator. Hedges. Mayor Egan acknowledged that there were no visitors to be heard. GENERAL FUND @l>FDG -;REVIEW City Administrator Hedges stated that 440'stions were r#.ised at the August 26 special City Council meeting regarding the draft 1998 General Fungi .-Qp0t tq:l u get. He stated that questions included 1) what does the boulevard mowing cost atI :arevtWr'alternatives to continue the existing program , 2) can recreation program revenues be ini�. died or expenditures decreased to reduce the amount of revenue required from other sources to provide these programs, and 3) at what level has the contingency account historically been funded. City Councilmember Wachter questioned whether the current time cycle for mowing all City boulevards could be extended to a 20 — 25 day cycle to reduce costs. Superintendent of Parks Olson presented information on the consequences of mowing at extended cycles stating that the City has received complaints..about..the.�rass:accumulation on streets and other related problems. Mayor Egan stated that there.il ;,O: -f AriOr.TiOMai:faiiness that the City maintain its City boulevards adjacent to private property at the same..' ame he'igf't'anif fttquency that is expected of its business and residential properties. City Councilmember BlorrigLrist complimented staff on an excellent report and, further stated that there is no additional apparent coM:.:gavings :$4:ihem in the way the City is providing its boulevard mowing. City Councilmembers concurrecJ; ith the 4W'.'%y and Mayor Egan thanked Superintendent of Parks Olson and Director of Parks -and Reci?eation Vraa for their response to questions regarding the cost effectiveness as to how the City performs its boulevard mowing. City Administrator Hedges and Director of Parks and Recreation Vraa provided information on the analysis that was performed by Parks and Recreation staff to present ideas for consideration that reduce expenditures and/or enhance revenues to offset a greater portlon: of the park program expenses. As a part of the presentation, short term solutions were reviewed th x:iliminate Evening in the Park concerts and other programs that could reduce expenditures; Philosopt i'oal differences practiced in other metropolitan communities and how the pack +tig i#i s ie 1�* **4�a and, finally, longer term entrepreneurial options were presented for discussion. City Councilmember Wachter asked if the City had attiance figures on use of•the wading pool and further suggested that consideration be given to charging:iflkthe future forthat service. He further stated that the wading pool might be a good location for a concession trailer that would generate revenue through food sales. City Administrator Hedges suggested that the concession trailer be placed adjacent to the wading pool and used for both the ticket sales and food sales if a decision is reached by the City Council to charge for that recreational service. Director of Parks and Recreation Vraa stated that many other cities uses a facility based revenue stream for many of their services such as the wading pool. City Councilmember Masin stated that in reviewing the list of entrepreneurial options that it was her suggestion that the City consider family oriented facilities which are presently lacking in the community. Special City Council Minutes September 30, 1997/Page 2 City Councilmember Awada stated that sheis i ppor4ivfi pm�igi*ams that will generate a positive cash flow, are self-sustaining and provide additional *i44ii ue:.ictr,t:ft general fund. City Councilmembers discussed the list of entrepreneurial options provided by the Director of Parks and Recreation that range from the concession trailer, a golf driving dome, rope tows for tubing at Blackhawk Hills to charging students for parking in the Northview parking lot. City Administrator Hedges stated that staff is looking for direction as"exploring exploring these ideas with the understanding that any and all programs wi#I to: :pi ii# it .-ir :> 6i ' ,''. before any public dollars are expended or a program is implemented that will regdiC a City fJpcil review and action. City Councilmember Blomquist stated that "-.would likeg-for the City Council to consider a cap on park programs at the 1997 budget amount and tra i?5f .the difference between 1997and a proposed budget for 1998 to a street fund to be desigsiafod:.lir streat:tgp i'r: City Councilmember Masin stated that she has reservations on the City brokering'the Fourth of iiify'Celebration due to the present success and involvement of volunteers and further questioned whether the City should promote beer sales on public property. City Councilmembers concurred that the City should not take over the Fourth of July Celebration, however, on the question of beer sales agreed that it should be given consideration and may be okay under certain circumstances. City Councilmember Awada stated that this information and discussion is exactly what the City Council::requested and the City should establish as a long-term seven to eight year goal a zero budget gap for re0*61itit el.:programming. City Councilmember Masin stated that the City Council or APrC should evaluate •dptkm.s:�04.:determine what programs are best for the community in future years. City Administrator Hedges -t— f tpd:itiat the information should be presented to the APrC for their review and consideration. Mayor Egan, again thanked the staff;fqr;#kior.'oiigfi'response to the City Council's question on alternative revenue sources and further th0t-:g:#6iid-=term direction be given to the staff and APrC to explore in concept programs that will worklbward a goal that achieves a zero budget gap for all recreation programming. City Administrator Hedges and Director of Finance VanOverbeke reviewed the history of contingency funds that date back to 1982. City Councilmember Blomquist stated that it is her recollection that certain contingency amounts were a Council determination to budget for certain programs such as comparable that the contingency fund be reduced by $100,000 and transferred to a special street fund for:.the purpose of maintaining and rehabilitating City streets. City Councilmember Awade:stated ifat additional funding for the street maintenance/rehabilitation budget should be consideri a when pavement management program is readdressed by the City Council, City Councilmemti6f.,: Wacht6t:doncurred with Councilmember Awada stating that the Public Works Committee is planning to review 66:'Street Maintenance/Rehabilitation program prior to the City Council's review later this month and suggested that the street fund be reviewed separately and money transferred at a later date, if that is the City Council's determination after completing a comprehensive review of the pavement management program. After further discussion, there was general agreement by the City Council that the contingency budget would remain as presented for the 1998 General Fund Operating Budget. 1998 PUB=.-EN-T.FRPRISE:FV. D BUDGET City Administrator Hedges stated that a draft budgei*for' calendar year 1998 has been prepared for all Public Enterprise Funds, including the water utility, sanitary se. W_6r utility, street lighting, storm drainage/water quality utility and the Civic Arena. City Administrator Hedges reviewed the water utility budget stating that the budget for 1998 would be an actual decrease of $15,300 from the 1997 budget. He stated that a major reason is the shift in capital expenses that include a $400,000 expenditure for land purchase from Blue Cross/Blue Shield to expand the maintenance facility campus which is offset by decreases in capital expenditure for large acquisitions that were budgeted for 1997. He further stated that the sanitary sewer utility budget is proposed to increase by 1.8% from 1997 to 1998. Special City Council Minutes September 30, 1997/Page 3 Director of Public Works Colbertcorrrniid�;Sa�peitrtetident of Utilities Schwanz for his excellence in coordinating personnel and servics' tai Ji1r.r?:W;� n effort to hold the costs down. He stated that the result of good budgeting and management practices will be reflected when the utility rates are reviewed. After a brief discussion and questions by the City Council, Mayor Egan thanked the City Administrator and Director of Public Works for the very favorable annual budget proposal for the water and sanitary sewer utilities. City Administrator Hedges provided'a'ei$ef:o�ieN"k*' *'#fife: proposed 1998 storm drainage/water quality budget. City Council member Blomquist stated:{fiat she:liks a philosophical difference with how the storm drainage/water quality utility operation is funded. She'sfated that the charge for the program should no longer be included in the utility bills and tl ce fatal cos(Wfumed to the general fund. City Councilmember Blomquist further stated tha#:>I : itility::fee.ohafig�etl on the utility bills is merely a tax, however, the customer cannot deduct the 0;*POrjse; isa=# c r{ftedor of Public Works Colbert stated that by shifting the storm drainagetwater quality utility budget from the General Fund to the Public Enterprise Fund several years ago has allowed the City to charge all parcels, including tax exempt, for the storm drainage/water water quality utility program. Mayor Egan stated that there were several public hearings, informational meetings and considerable thought given at the time the storm drainage/water quality utility budget was shifted from the General Fund to the Public Enterprise Fund. He stated that he continues to support the storm drainagetwater quality ut'kity:.fee stating that the cost is very nominal at approximately $5.60 per quarter on a residential billing. fVlaRr'.�gan.turther stated that among many justifications for charging all parcels a storm water utility charge t;lhe:erjvt{onmental results the Storm Drainage/Water Quality Utility Management Program provides tha:.commdritty:: City Councilmember Blomquist stated that she is in support of the program, however, if thea is not cQnp tmhce to shift the cost back to the general fund, every effort should be made to eliminate 6&l .-oftr:feps:f3eing tacked onto the utility bill. Director of Finance VanOverbeke stated that with the:.excisptic+ .-':of-intersection and neighborhood street lighting, there has been no discussion or consider9iioia"ofdany other charges to be included on utility bills. City Councilmember-Masin stated that she understood from a comment from Water Quality Coordinator Rich Brash that water quality was not improving. Director of Parks and Recreation Vraa stated that it was his understanding that in fact the water quality has improved on five of the seven class one water bodies. Recent storms in July had. increased..the. run off and that lakes were now more turbulent resulting in the appearance of poditra#lrr After further review and consideration by the C'Ity Counpil there were no changes proposed for the Storm Water Utility Budget. City Administrator Hedges presented a budd*'for the Cf .fc Arena stating that three months of operations for the second sheet of ice are included in the budget'proposal. After questions regarding depreciation and other costs, City Councilmembers concurred on the draft 1998 Civic Arena Budget. Mayor Egan thanked the City Administrator and staff for all the work on the Public Enterprise Fund Budget and, further, that a final ratifpation of the Public Enterprise Fund Budgets will be given consideration at a regular City Council ff"ng in December. MUNICIP ij-.'. PLAN Greg Ingraham representing Ingraham and Voss, and Paul Dahlberg representing ACC Architects, both appeared to participate in the review and discussion of the municipal master plan proposal. City Administrator Hedges introduced the item. City:C-nuncilmember Wachter asked whether the County is agreeable to allow the City to use a portion of the library site? Director of Parks and Recreation Vraa stated that he has met with County staff from the Physical Development Department on site to review the concept plans. They indicate that the library may undergo an expansion in approximately ten years, and therefore they needed to study the issue and to review it with the library board and others. He went on to say that the county staff neither approved nor rejected the idea as unworkable. City Councilmember Wachter stated that Plan C provides more possible expansion alternatives for the library and the City. He further stated that he would like the swimming pool to have Special City Council Minutes September 30, 1997/Page 4 the capability of having roof enclosure in the fttxre;:::Mf;;#?i}il:fahiberg representing ACC Architects stated that the pool could be designed for futuf> :M* .'ci.:i9mN6NWe if the original design considers this type of expansion. He stated that the footings and other structural infrastructure would have to be constructed to accommodate load factors for a future roof enclosure. Both Mayor Egan and City Councilmember Wachter expressed their support of concept C as presented by the consultant. City Councilmember Awada asked if either plan could accommodate a wading pool. Mr. Ingraham stated that a wading pool could be included in either of the aftemativtSi::4i�e Vet: it.vAll: rtgA re additional space given the fact that a wading pool needs to be separated from City Councilmember Awada raised concerns about concept C stating that the large parKiflgiarea stWWn on the north side of the swimming pool is not convenient for the Civic Arena and asked the consultaM why he supported concept C over concept B. Mr. Ingraham stated that concept C prq� "s good vi'fbiiity for the swimming pool which is an important marketing feature. He further state 'active active pool further away from residents located on the east, utilities are 0�WOmnomix*:';6 iii tfie parking lot provides a better direct access to the swimming pool which is an important consideration. City Administrator Hedges stated that a short term alternative for the amphitheater might be a plaza area designed for small concerts adjacent to the swimming pool, He stated that this type of concept would allow the community to enjoy concerts on a small scale and once the interest grows, an amphitheater could be built at another Iota#QIt.,.,. City Councilmember Masin asked that Wiflti:a t:€f e;tacilfties being considered, an amphitheater, wading pool, swimming pool and parking, whet"r. the muriidpal center site is adequate for these facilities. She stated that possibly the site should:iie coneidered:for parking expansion and consider another location for a swimming pool and amph;iheatef C'f�:�oancilmember Wachter stated that the location in the center of the community is ve.: 9itAt le 16r a pool and feels there is adequate space for both parking and a swimming pool. CityCQundIrnember Masin stated that she is unsure about the site and feels the uses, in addition to the parking, are not compatible given the amount of land. City Councilmember Blomquist stated that she is uncertain about the financing for a pool, stating that there are no funds available for a municipal pool complex. City Councilmember Wachter stated that the City has funds to build a swimming pool and the question before the City Council is whether those funds should be expended. City Councilmember Awada sugg'est&d'th'af lhe-City'C6iicil continue the discussion on the municipal center master plan until a future date and irx:fhe meantime arrange for a tour of a municipal swimming pool such as the St. Louis Park complex.:the further:stated that concept B, in her opinion, would be better suited as a site for the swimming pot l:jvith sore 6:tnodification. City Councilmembers continued discussion focussed on directing the cons'riifant to praa+ide some modification to plan B, the City Administrator to arrange a tour of the St. Louis Park complex aiid'continue any further consideration of the municipal center site master plan until a future work session. SECOND ICE SHEET PLANS AND SPECIFICATIONS Paul Dahlberg presented revised drawings for the secvrtif sheet of ice based on the Councils previous direction to pull the building back to the South and to'ferocate the bathrooms. In response to a question about parking, he suggested thaf:tftPM class five material, could be constructed in the area identified in the sit:pliariiaidg:►t2i`e:#fiexe:would be swimming pool parking. City Councilmembers concurred with plans for a second sheet of ice. but deferred a decision on the extent and location for a temporary parking lot until further refinement of tho:$ite master plan. After review and further consideration for the second sheet of kie :by the City Council, Mayor Egan stated that by consensus of the Council, ACC Architects can proceed with plans and specifications for the second sheet of ice and, further that the item be placed on a future Consent Agenda for ratification. CITY INVESTMENT POLICY City Administrator Hedges stated that along with Director of Finance VanOverbeke, they have discussed the preparation of a policy statement that would establish certain standards governing the Special City Council Minutes September 30, 1997/Page 5 investment of City funds. He also stated that"'... d?•.V.A fiance has prepared an investment policy for City Council review and consideration. The Citji AtlFrtiifis rator stated that this policy statement is presented to establish standards governing the investment of City funds as a matter of official City Council policy. After a brief discussion, City Councilmembers expressed their appreciation for the official investment policy and commended the Dir(?ciof: �# F3it f? ..... i � excellence in managing all City funds. Mayor Egan stated that this item will appear oil'a'C'dtiaiifA1016ft�a: at a future regular City Council meeting. SPECIAL ASSESSMENT POLICY: POR PKWECTS 714 AND 715 Director of Public Works Colbert statW:frri t staff:ig:#coking for direction on how to prepare the final special assessments for public improvement Projects 714 and 715. He stated that action will be taken at the October 7 meeting to schedule public hearings for both projects at the November 4 City Council meeting. Colbert provided a breakdown of the costs and reasons for each of the altematives outlined in his report for Project 714 which is the Donald Avenue improvements. Mayor Egan stated that if the City represented a certain cost estimate at the original public hearing, we should stay within that amount. Colbert stated that the amount r6pi isented at the public hearing for Donald Avenue, (Project 714), was $660 per lot. City Councilmember Aita,d: asked what amount should the City have represented at the public hearing. Director of P6bfio-"::Colbert responded that the per lot special assessment would have been $991 for Project 1.14 based'ori'the.completed scope of improvements. He further stated that the difference is approximatety-' $11,00.0-0:�gQWbution by the City to the project. After further review, there was agerit~a1:Csiiteurrence by the City Council that the estimated amount represented at the original public Bearing of $660 per lot should be the amount used for the final assessment roll. Mayor Egan stated that the residents are expecting this special assessment amount and in actuality will be receiving more road improvement than was presented at the original hearing. Director of Public Works Colbert reviewed the special assessment amount for Project 715 which was Heine Strasse street rehabilitation project;.:. He.state.dVvt.this special assessment improvement will cost approximately $75 per lot more than.. 1�$.(0p. ,oft t13e:briginal public hearing. After reviewing the reasons for the increase, City Councilmembers coiiburred'with the revision and directed the Public Works Director to prepare the final assessment rollt;'it:Froject ?'15, based on actual costs in accordance with City policy which will be $75 higher than represext�ed at the:. original public hearing. COMMUNITY COLLECTOWROADS Director of Public Works Colbert presented an issue that has arisen with the proposed develop of the Brown property which is located south of Cliff Road, west of the Walden Heights development and east of the Beacon Hills development. He stated that Thomas Lake Road will be extended through the property which is designated as a city collector street in the CdgVrehensive Guide Plan. He further stated that Lundgren Brothers, the developer of the subdivisio�i;rould like to propose driveway access onto Thomas Lake Road which is not recommended under the'eifies thoroughfare plan for city collector roads. Director of Public Works Colbert firttjistta#;d#fiet;:5irrti'far situation is occurring on the Bieter property with the extension of Johnny Catee ftid Roac3VtrtiU :That parcel to connect with Deerwood Drive and serving Blackhawk Middle School. He stated that the.most recent development plans submitted by Pulte show direct driveway access to Johnny Cil*:Ridge Road. City Councilmember Blomquist and Mayor Egan stated that with all the access out&.'the Brown property it may not be necessary to classify Thomas Lake Road as a city collector street south of Cliff Road. They concurred that the alignment of Thomas Lake Road from Covington Lane to Cliff Road should be indirect to discourage through traffic and promote the many alternate access points. City Councilmember Awada suggested that staff work with Lundgren Brothers in an effort to limit driveway access on Thomas Lake Road close to Cliff Road. Special City Council Minutes September 30, 1997/Page 6 After receiving concurrence and dire "':'% by the!~jt ? bncil, Director of Public Works Colbert suggested that the City's thoroughfare plan beteta!i tis::�li>rrinate Thomas Lake Road as a city collector street south of Cliff Road. Director of Parks and Recreation Vraa also commented on the Brown property and proposed development by the Lundgren Brothers stating that their proposal for parkland dedication is not consistent with the City's plan. He stated that residents::10; 3ckm..:Height-stmve been counting on a community park that would serve their subdivision and the fcitiee33evetii:<rattf;#fie Brown property. After discussing the proposal as presented by the Lundgren Brothers, t4.03ty Couritiftoncluded that the park as proposed would be too small and the original intent for a park eiied to serVB'both developments should be pursued with the developer dedicating his full obligation. City Administrator Hedges stated that the City has received plans for a 16 screen first run theater to be located on Cliff Road, west of Rahn Road and adjacent to the Taco Bell Restaurant. He further stated that he has implemented a reorganization of the Administrative Assistant position that was held by Liz Witt in the Finance Department. He stated that along with the Director of Finance, alternatives have been reviewed for several months. He st0fed.that the Administrative Secretary position will be upgraded to a shared title of Deputy Clerk. Her respot sil�ikes.will include all records retention and responsibility for licensing and the City's front counter receptlom.:k(oa:.::.Hte.further stated that Barb Hand, a half time accounting position in Finance, will be expanded:.to fulktirr e:&id assume all purchasing and other Deputy Clerk responsibilities. The City Administrator futtfier stated, that:ati entry level clerical position will be hired to work from 10:00 a.m. to 2:00 p.m, as a .b2.cktsp.-f r:t#i0t0ht counter in Finance and Administration and ultimately will be shared with Community::D*gvplrspi'erit and Engineering to assist with customer service coverage for noon hours and other:;aRp�op�iate scheduling. The City Administrator stated that by spreading the responsibilities of the Administrative Assistant position, there will be some cost savings to the City along with enhanced customer service. City Councilmembers expressed their appreciation for the continued reorganization objectives that save public dollars while addressing improved methods for meeting service delivery objectives. City Administrator Hedges stated that once the TSP's are completed, this item will be placed on a consent agenda for official ratification. Director of Public Works provided iiiti Update --ori fie pr'dposed Meadowview road assessments (615R) informing the Council that the final assessm�Ats significantly exceeded the preliminary estimate due to unexpected easement acquisition costs and::Wluding::* previously unassessed costs from the previous project (615) from 1991 to 1006. The Codricil express 4 appreciation for the background prior to the final assessment public hearing. ADJOURNMENT There being no further business, the meeting was adjourned at 9:15 p.m. Date Signature TLH MINUTES O'P:A::8AECIAL MFF.-Ti+1G OF THE EAC:C'` G#tiiWil Ea&'ih;':AAiiit1"-6ta October 7, 1997 A special meeting of the Eagan City Council was held on Tuesday, October 7, 1997 at 5:00 p.m. in the lunchroom of the Eagan Municipal Center lJ14ft*::::€Mertt:yrera;IAayor Egan and City Councilmembers Awada, Blomquist, Masin and Wachter. Also present ei?cirifir:fid" t, Planner Tyree, City Attorney Sheldon and City Administrator Hedges. BUS BENCK POLICY:; City Administrator Hedges stalely 4f :i� &iA"'n ;.11997 Special City Council meeting, staff was given direction to review bus bench policies iri:'bfh ir'commdrii#es grid the draft ordinance of the MVTA and report back to the City Council at a fall work session. He further stated that location, maintenance and advertising are the main issues as to why the City Council suggested a policy that would adopt an ordinance to regulate bus benches on public boulevards with certain conditions or consider the removal of all bus benches from boulevard properties. Planner Tyree stated that the City of Eagan has approximately 85 benches located on public boulevards, of which 62 are owned by U.S. B&Jj�4:ppd 23 by National Courtesy Bench. She further stated that 25 of the benches are donated by U.S. Bench to ttib:�A.... :.Jor..its advertising and, therefore, are not income-producing benches. Planner Tyree provided a few additional'i;orkfr;'ieri€sal4ut the staff report, outlining the options available to the City if the City Council should choose to allow benches drf=pyblic-boulevards. City Councilmember Masin stated that the benches that are located on MVTA routes sNuld be given: -spam consideration and further stated that input from the MVTA staff , who were not invited to the me'eiinq,:wou.d:6i:Vaii3able to the discussion. City Councilmember Wachter stated that the bus benches are just a.f4 ) 4t:oft t Ing, which the City has purposely restricted in public right-of-way in the City Code. He further statd;ftzi3lto his knowledge no one uses the benches to sit on, further stating that the benches are not located adjace'n't to a scheduled bus stop. City Councilmember Masin stated that according to the MVTA staff, they have received complaints that the benches are not properly maintained and have asked for benches at certain locations. City Councilmember Blomquist stated that most of the bus benches are on county right-of-way and, according to the staff report, the bus benches-.op.-Poanty.rWds. are in violation and the only reason they have not been removed is due to their large nut':Gf::forrtiaS::$riif:llrrtit;ed maintenance staff. City Councilmember m2iE Wachter stated that to his knowledge, the neverasked for permission from the City Council to place the bus benches on the public boulevards. City COQ hcilmembor:Masin stated that it is her understanding that the companies have been notified that the City Code dae's prohibit:3 6s benches; however, the companies were waiting the study by the City Council to determine whet iier:benches;tpuld be allowed under certain provisions on public boulevards. She further stated that accordirig'='fo the MVTA, some benches are necessary. City Councilmember Awada stated that if bus benches have a definite purpose and there is no cost to the MVTA and City, they should be allowed; however, if there is no purpose, excluding the advertising, they should be removed. City Councilmember Wachter stated that the bus benches do not serve a purpose and are an obstacle for both snow removal and mowing. City Councilmember Masin stated that courtesy benches should be provided on trails and parks. City Councilmembers concurred that; ;courtesy benches with no advertising along certain trails and in City parks provide a good public service aril 4bould be given further consideration. City Councilmember Blomquist stated that locations .fQr.banches should, .be determined by the City, not the MVTA. City Councilmember Awada stated that the bus bei...W sYi�}t fd l :teriid�tod and that staff should consider the placing of courtesy, ornamental benches in parks and tf ifs �irfiete*iieeded'wd"*ii grit any advertising. City Administrator Hedges stated that the City has a fair number of courtesy benches that haue.: been constructed by the Park Maintenance crew existing in City parks and along the Highline Trail. Mayor Egan asked the City Attorney if the City in any way violates the First Amendment if the bus benches, with advertising, are removed. The City Attorney's reply was no. City Administrator Hedges stated that if the City Council would like all bus benches to be removed, it would be important for the City Attorney to share some comments about the process. City Attorney Sheldon stated that the City can direct the removal of the bus benches by a letter from the City Administrator stating that they are in direct violation of the City Code as a criminal proceeding or adopt an ordinance that requires removal of the bus Page 2/Eagan Special City Council Meeting MiniiU"i":, .... October 7, 1997 benches which would place this item on a regular City Council agenda for input by the bus bench companies and MVTA. After a brief discussion, there was consensus by the City Council that the City Administrator prepare a letter to bus bench companies informing them that the bus benches must be removed by the end of October. There was also City Council consensus that the APrC be given.direction to consider additional ornamental, courtesy benches in City parks and trailways for use by the public. EXEC UTI1f:6ESSION;:;:::: The City Council adjourned into execut""--sessionli :; he purpose of reviewing matters of pending litigation. ADJOURNMENT' The meeting was adjourned at 6:30 p.m. Date City Clerk TLH Agenda Information Memo October 21, 1998 Eagan City Council Meeting The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSON EL ITEMS Item. 1. Resignation/Senior Planner— ACTION TO BE CONSIDERED: To accept the resignation from Lisa Freese, Senior Planner in the Community Development Department. Item 2. Resignation/Police Department Receptionist— ACTION TO BE CONSIDERED: To accept the letter of resignation from Linda Marlin, part-time Receptionist for the Police Department. Item 3. Part-time Seasonal Skating Instructor— ACTION TO BE CONSIDERED: To approve the hiring of Michele Knabe as a part-time seasonal Skating Instructor. Item 4. Part-time Seasonal Skating Assistant— ACTION TO BE CONSIDERED: To approve the hiring of Melissa Berg as a part-time seasonal Skating Assistant for the Civic Arena. Item 5. Temporary Computer Design Intern— ACTION TO BE CONSIDERED: To approve the hiring of Jennifer Hoops as a temporary Computer Design Intern for the Parks Planner/Landscape Architect. Agenda Information Memo October 21, 1998 Eagan City Council Meeting PERSONNEL ITEMS CONTINUED - Item 6. Informational— No action is required on this item. FACTS: At the October 7, 1997 City Council meeting, the Council approved the hiring of persons to be recommended for the positions of part-time Dispatcher in the Police Department and part-time Building Maintenance Worker. The names of those persons are Mary Jo Eilers as the part-time Dispatcher and Eric Hollo as the part-time Building Maintenance Worker, Agenda Information Memo October 21, 1997 Eagan City Council Meeting SET PUBLIC HEARING FINAL ASSESSMENT OF DELINUENT WEED CUTTING. FALSE ALARM, AND GARBAGE PICK UP/CLEAN UP BILLS ACTION TO BE CONSIDERED: To set a public hearing for November 18, 1997 to consider the final assessment of the delinquent weed cutting, false alarm and garbage pick up/clean up bills and certify them to Dakota County for collection with property taxes. The City annually considers unpaid bills for certification to the County. Further information relative to this year's delinquent bills will be distributed at the time of the public hearing. Agenda Information Memo October 21, 1997 Eagan City Council Meeting C. APPROVE CITY INVESTMENT POLICY ACTION TO BE CONSIDERED: To approve the City Investment Policy. FACTS: The Finance Department has prepared a written investment policy to formalize standards governing the investment of City funds. The proposed policy was presented at the Special City Council meeting on September 30, 1997, and staff was directed to place it on a subsequent consent agenda for approval. ATTACHMENTS: Investment Policy attached on pages through 4 City of Eagan INVESTMENT POLICY The purpose of this Policy Statement is to establish standards governing the investment of City funds. It is the City's policy that available funds be invested in a manner which will provide the highest investment return, with the maximum security, while meeting the daily cash flow demands of the City and conforming to all Minnesota statutes governing the investment of public funds. Scone This policy applies to all investments made by the City. Prudence The standard of prudence to be used by investment officials of the City shall be the "prudent person" standard which states: "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." The prudent investor rule shall be applied in the context of managing the overall portfolio. The investment officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes, provided that these deviations from expectations are reported immediately and that appropriate action is taken to control adverse developments. Delegation of Authority In accordance with Minnesota Statutes 118A.02, the City Council authorizes the Finance Director to designate depositories and make investments for the City. The Assistant Finance Director is also authorized to make investments for the City. In the absence of both the Finance Director and the Assistant Finance Director, the Accountant 11 is authorized to make investments. Objectives The City's primary investment objectives, in order of priority, are as follows: Safety: Safety of principal is the foremost objective. Investments shall be undertaken so as to insure the preservation of capital in the overall portfolio. Diversification of investments is required to limit potential losses. Liquidity: The City's portfolio will be structured to be sufficiently liquid to meet all operating requirements that might be reasonably anticipated. It is essential that funds are available when needed. Return on investment: The City's investment portfolio shall be designed to attain a market -average rate of return during budgetary and economic cycles, taking into account the City's investment risk constraint and the cash flow characteristics of the portfolio. All City staff participating in the investment process shall seek to act responsibly as custodians of the public trust. Investment officials shall avoid any transaction that might impair public confidence in the City's ability to govern effectively. Authorized Investments The City will invest only in instruments permitted by Minnesota Statutes 118A.04-.05, which are categorized as follows: (1) United States securities—governmental bonds, notes, bills, mortgages (excluding high-risk mortgage-backed securities), and other securities, which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by an act of Congress, (2) State and Local securities—general obligation securities of any state or local government rated "A" or better; revenue obligation securities of any state or local government rated "AA" or better; and a general F obligation of the Minnesota housing finance agency which is a moral obligation of the State and is rated "A" or better. (3) Commercial paper—unsecured promissory notes issued by United States corporations or their Canadian subsidiaries having maturities of 270 days or less, and rated A-1 (Moody's), P-1 (Standard & Poors), or F-1 (Fitch) by at least two of these three rating services. (4) Time deposits—certificates of deposit fully insured by the Federal Deposit Insurance Corporation or bankers acceptances of United States banks. Authorized Investments cont'd (5) Repurchase agreements (Repos) --contracts whereby a holder of securities sells the securities to an investor and agrees to repurchase them at a fixed price on a fixed date. The City in effect lends money to another party and holds the security as collateral until it is repurchased by the other party. (6) Money market mutual funds—shares of a Minnesota joint powers investment trust whose investments are restricted to securities described in (1) through (5) above, or shares of an investment company that meets the requirements of Minnesota Statutes 118A.05, subd. 4. Authorized Financial Institutions 0% The City will conduct its investment transactions with several legal, competing, reputable investment securities dealer b k s or an s located in Minnesota. The City will obtain a completed "Notification to Broker and Certification by Broker" statement of investment restrictions from each dealer in accordance with Minnesota Statutes 118A.04. Speculative Investments Not Allowed The City will not purchase investments which, at the time of investment, are not intended to be held to maturity, or which the City would not be able to hold to maturity because of cash flow requirements. This does not mean that an investment cannot be sold prior to maturity. The City will not invest in securities, other than money market mutual funds, without a fixed maturity and fixed interest or discount rate. Maximum Maturities The City will attempt to match its investments with cash flow needs. Unless directly matched to a specific cash flow, the City will not invest in securities maturing more than ten years from the date of purchase. Terms of Transactions All investment transactions will be "delivery vs. payment," which means that payment for the investment will be made only upon delivery of the security to the safekeeping institution designated by the City. This type of transaction provides the maximum amount of security to the City. 3 1-1 Diversification The City will diversify its investments by security type as shown below: Maximum Holdin s United States Treasury obligations (bills, notes and bonds) 100% United States governmental agency and instrumentality securities 100% State and local securities 20% Commercial paper * 40'x° Certificates of deposit/re purchase agreements 10% Bankers acceptances 10% Repurchase agreements 5% Money market mutual funds investing in State authorized securities 20% * Maximum holdings for any one issuer of commercial paper are 7%. Competitive Selection of Investment Purchases For each investment opportunity, when possible, bids will be solicited from at least three authorized financial institutions for options with regards to term and instrument. The City will accept the bid that it determines best complies with the investment Objectives and Diversification constraints described in this Policy. Cash Management and Related Recordkeepin-g Procedures Cash management is essential to a good investment program. The Finance Department has responsibility to organize and establish procedures for effective cash management and the recordkeeping therefor, based on the following guidelines: 1. 2 0 4 5. A a Cash flow projections for the following twelve-month period will be prepared at the beginning of each month. Each morning, available cash balances will be determined and reviewed for investment opportunities. Investment records will be updated and reviewed as investments mature or are purchased. Each month, the investment records will be balanced to the financial records and to the safekeeping institution's monthly statement. Each quarter, the Finance Director will submit a current listing of the City's investments to the City Council. Interest earnings will be allocated on a monthly basis to the various City funds based on investment balances in the funds at the end of the month. A management fee equal to two percent of the investment earnings will be allocated to the General Fund. 51 Agenda Information Memo October 21, 1997 Eagan City Council Meeting D. APPROVE 1997 GENERAL FUND BUDGET ADJUSTMENTS AND TRANSFER FROM SPERRY TIF FUND ACTION TO BE CONSIDERED: To approve the 1997 General Fund Budget adjustments and to amend the Sperry TIF )udget and authorize the transfer of the fund balance to the General Fund. FACTS: • The City occasionally makes formal budget adjustments to collect for unforeseen activities or for changes in spending priorities. • There are currently seven (7) such adjustments to be incorporated into the 1997 budget. The adjustments are explained individually in the staff memo. • In 1986, the Sperry TIF Fund was created to account for activity related to this TIF project. The district has run its course and the bonds have been repaid. Final payment has also been made to Northwest Airlines per the terms of the amended TIF plan which incorporated the semi -conductor building project. Staff is now recommending that the budget be amended to incorporate the current balance as the total administrative expense and authorize the transfer of the balance to the General Fund. The transfer of $38,268.72 will close the debt service fund. • A balance of $85,644 remains in the related construction fund. This money was budgeted for the traffic signal ($48,546) bike trails ($28,891) and other improvements ($8,227). The final disposition of this balance has not been determined at this time. ATTACHMENTS: • Staff memo attached on pages and -111 LE TO: FROM: DATE: SUBJECT: city of eagan Gene VanOverb Tom Pepper, As October 7, 1997 1997 Budget Adjustments General Fund The following 1997 General Fund budget adjustments should be considered for approval by the City Council: Line Item Description Increase/ (Decrease) 1) 4530 -Police Other Improvements $ 7,900 3980 -Police Transfer In 7,900 This adjustment reflects a transfer from the Police Forfeiture Fund for construction of a retaining wall at the Police firing range - 2) 4570 -Police Other Equipment 4715-Unalloc Contingency 5,500 (5,500) This adjustment reflects a portion of the MDT upgrade. It was originally budgeted in 1995, but the Police Dept. was unable to acquire it until this year. 3) 4570 -Police Other Equipment 4715-Unalloc Contingency 4,700 (4,700) This adjustment reflects the Police Dept.'s purchase of a laptop PC for the sex offender notification presentation. 4) 4411 -Police Conferences/Training 1,000 3850 -Police Contributions 1,000 This adjustment reflects the Knights of Columbus contribution to send four chaplains to a conference in Duluth. 5) 3850 -Parks Contributions $ 3,400 4530 -Parks Other Improvements 3,400 This adjustment reflects a contribution from Dakota Hills Middle School toward construction of batting tunnels. 6) 3340 -Forestry State Grants 1,000 4350 -Forestry General Printing/Binding 1,000 This adjustment reflects a MnDNR Community Forestry Grant used to produce a tree preservation brochure. 7) 3850 -Forestry Contributions 4530 -Forestry Other Improvements 300 300 This adjustment reflects a contribution from the Valley Viewers 4-H Club to partially pay for shrubs and landscape material installed at Rahn Park. Summary—General Fund The net effect of these adjustments is to increase the 1997 General Fund expenditure budget (excluding contingency) by $23,800 from $15,638,500 to $15,662,300. These expenditures are funded as follows: Contributions/grants $ 5,700 Contingency 10,200 Transfers from other funds 7.900 $ 23,800 The contingency budget is thereby reduced from $313,600 to $303,400. Sperry TIF Fund The budget should be amended to reflect a transfer to the General Fund for administrative costs in the amount of $38,268.72. This transfer will close out the Sperry TIF Fund. Please let me know if you have any questions. 197budad IN Agenda Information Memo October 21, 1997 Eagan City Council Meeting E. APPROVE POLICE LIAISON SERVICES AGREEMENT: SCHOOL DISTRICT #197 AND THE CITIES OF EAGAN MENDOTA HEIGHTS AND WEST ST. PAUL ACTION TO BE CONSIDERED: To approve the Police Liaison Services Agreement: School District #197 and the Cities of Eagan, Mendota Heights and West St. Paul. FACTS: The City of West St. Paul is proposing a two-year agreement for joint funding of a School Resources Officer covering the 1997-1998 and 1998-1999 school years. ■ Similar one-year agreements have been in effect for the past two school years. N Both Administrative and Police staff have reviewed the agreement and have no concerns about the continuation of this arrangement. ATTACHMENTS: + Proposed agreement attached on pages f g/ through4r /3 POLICE LIAISON SERVICES AGREEMENT: SCHOOL DISTRICT X1197 AND THE CITIES OF EAGA.N9 MENDOTA HEIGHTS AND WEST ST. PAUL THIS AGREEMENT is made and entered into the day and year set forth below by and between the CITY OF WEST ST. PAUL, a Minnesota municipal corporation, [hereinafter "the City"] and SCHOOL DISTRICT NO. 197 AND THE CITIES OF EAGAN, MENDOTA HEIGHTS, all Minnesota municipal corporations. RECITALS WHEREAS, for purposes of this Agreement, the School District's participating secondary schools within the Cities consist of the following schools: Heritage Middle School and Henry Sibley High School. Vv'HEREAS, the parties enter into this AGREEMENT pursuant to Minnesota Statutes §124.912 subd. 6. NOW THEREFORE, the parties hereto agree as follows: 1. The City agrees to provide a full time licensed (Police Officer Standards & Training) peace officer to perform an average of 40 hours per week police liaison services during the 1997-98 school year and the 1998-99 school year to the School District's secondary schools for the purposes of assisting in the establishment and trained coordination of a cooperative community approach among the School District's schools, students, parents, police and other community resources to address the needs of the students and community members. The City's police liaison services shall include, but are not limited to: a. Prevention of delinquency; b. Protection of life and property; and C. Law enforcement. 2. For the 1997-98 school year, the City of West St. Paul shall be paid the amounts as indicated: School District No. 197 shall pay the amount of $21,525.00, the City of Mendota Heights shall pay $6,436.00 and the City of Eagan shall pay $4,197.00, as and for the City's police liaison services to the School District. 3. For the 1998-99 school year, the City of West St. Paul shall be paid an amount equal to the amount paid in 1997-98, plus an amount equal to the pro rata share of the annual increase in salary and benefit and costs for providing such an officer. Such amounts shall be calculated and reported to the parties to this contract no later than September 1, 1998. Any disagreement with the amounts due shall be made to the City in writing before October 1, 1998. 4. The parties agree and acknowledge that the police officers who are assigned to provide police liaison services in the schools are, and will continue to be, members and employees of the City and its police department. The officers shall operate under the direct administration and supervision of the West St. Paul Police Department but will work in cooperation with school administrators and involved police departments to advance mutually agreed goals of the police departments, schools and students. The officers shall not have disciplinary responsibility or authority within the schools beyond their authority as police officers. 5. The amounts to be paid by the School District, the City of Eagan, and the City of Mendota Heights as specified in paragraphs 2 and 3 herein shall be payable in four equal installments due on November 14, 1997, January 2, 1998, November 13, 1998 and January 4, 1999. This Agreement is effective for the 1997-98 and 1998-99 school years. Upon the,, expiration of the 1998-99 school year, this Agreement shall automatically terminate. This Agreement dated this day of , 1997. A SCHOOL DISTRICT NO. 197: Superintendent Date: CITY OF WEST ST. PAUL: Mayor Date: CITY OF MENDOTA HEIGHTS Mayor Date: CITY OF EAGAN Mayor Date: City Manager Date: City Clerk Date: City Date: Agenda Information Memo October 211997 Eagan City Council Meeting F. FINDINGS OF FACT CONCLUSIONS & RESOLUTION OF DENIAL — CITY OF EAGAN ACTION TO BE CONSIDERED: To confirm the Findings of Fact. Conclusions and Resolution of Denial of a variance request for the reduction in the amount of mitigation required by the Tree Preservation Ordinance for the removal of trees on Lot 3. Block 1, Eagandale Office Park 3" Addition located in the northeast quarter of Section 3. FACTS: At its regular meeting of October 7, 1997. the Eagan Citi- Council denied a variance request for the reduction in the amount of mitigation required by the Tree Preservation Ordinance for the removal of trees on Lot 3, Block 1, Eagandale Office Park 3ra Addition located at the northwest corner of Corporate Center Drive and Trapp Road. BACKGROUND/ATTACHMENTS: (1) Findings of Fact, Conclusions and Resolution. pages through . SENT BY: k-9A?/9 10-17-97 ; 13:20 ; SEVERSON SHELDON-. 612 681 46124 2/ 4 BEFORE THE CITY COUNCIL CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA In Re: Application of Noriliwesuan Mutual Life Insurance Company for a Vareanm for FINDINGS OF FACT Property Located at the Northwest Corner of CONCLUSIONS AND Corporate Center Drive and Trapp Road RESOLD' 100 (Lot 3, Block 1, Eagandale Office Park 3rd Addition) This matter came before the Eagan City Council at its October 7, 1997 meeting. The Council received, considered and discussed input from staff, the planning report and the input of the applicant's representative. Based upon all the files, records, proceedings and input which was presented at the meeting, the City Council makes the following Findings of Fact, Conclusions and Resolution. FINDINGS OF FACT 1. A request for a Variance from the amount of mitigation required, by the City's Tree Preservation Ordinance for Lot 3, Block 1, Eagandele Office Park 3rd Addition is properly brought before the Eagan City Council. 2. The Eagan City Code (Section 11.10, Subd. 15.1(d)(1)) provides that removal of specimen tree, significant tree and significant woodlands should be in accordance with the City approved Tree Preservation Plan and in no case shall the amount of removal exceed 3056 of such pees front properties used for commercial purposes. 107 612 432 3780 10-17-97 01:30PM P002 #16 'OW 10-17-97 ; 13:20 ; SEVFR.SON 681 4612;* 3/ 4 3. Eagandale Office Park 3rd Addition was subdivided and platted in 1986, Lot 3, Block 1 is approximately 7.6 acres in size and is heavily wooded with a variety of tree species. 4. The applicants proposal is to construct an office warehouse facility on the property. The proposed site development results in 100°/4 tree removal from the property. 5. The City's Tree Preservation Ordinance provides for cash mitigation or reforestation (cash mitigation of $85,200.00 or reforestation of 284 Category B trees) on this property. 6. The applicant is purposing to reduce the mitigation fee to $36,500.00. 7. The City finds that the property is useable without removal of 100% of all specimen trees, significant trees and significant woodlands. 8. The City finds that it is the applicant's desire to remove all the trees on the property to foster its development. CONCLUSIONS 1. This matter is properly brought before the Fagan City Council. 2. It is the applicant's desire to remove all the trees from the property which increases the amount of mitigation required. 3. The applicant has established no hardship. 4. By the greater weight of the record and information presented, it is determined by the City Council that approval of the Variance is not warranted and that applicant must mitigate the tree loss in accordance with the City's ordinance. 2 18 512 432 3780 10-17-97 01:30PM P003 #16 14-17-87 ; 13:21 ; ffiVMON MOON- 612 681 4612;# 4/ 4 RMOLUTION * The City Council of the City of Eagan does hereby resolve that the applicant's request for a Variance from the amount of mitigation required by the City's Thee Preservation Ordinance for the removal of trees on Got 3, Block 1, Eagandale Office Park 3rd Addition is hereby denied. "M Dated at Fagan, Minnesota this 21 s day of October,1997. 6 12=94% 3 CITY OF EAGAN By: Thomas k Egan Its: Mayor By: E.J. VanOverbeke Its: City Clerk 61214 2 3780 10-1797 01:30PM P004 #16 Agenda Information Memo October 21, 1998 Eagan City Council Meeting G. PURCHASE AGREEMENTS HIGHWAY 55 REDEVELOPNI LENT DISTRICT ACTION TO BE CONSIDERED: To approve purchase agreements as part of the Highway 55 Redevelopment District for Dennis and Linnea Klingel in the amount of $175,000 for property at 912 Lawrence Avenue, Dennis and Linnea Klingel and Nels Linde in the amount of $180,000 for property at 2795 Linde Lane and James and Joann Loewen in the amount of $115,000 for property located at 2799 Linde Lane. FACTS: E In response to a petition by the residents, the City Council authorized staff to contract with Dakota County HRA to acquire residential properties on Lawrence Avenue and Linde Lane and Kollofski's Addition as part of the Highway 55 redevelopment district. The HRA has coordinated preparation of appraisals and has completed negotiations with the residential property owners in the area. Based upon these appraisals, the purchase agreements for the properties at the addresses referenced above are in order for Council consideration at this time. Purchase agreements have been prepared by the City Attorney's office. If the Council approves these acquisitions, all residential properties within the redevelopment district in the vicinity of the Airliner Motel will have been acquired. At the direction of the Council, staff will be contacting house moving companies and placing ads for interested parties to purchase and relocate those homes which can be removed from the area. Any remaining relocation assistance, in conformance with the Federal Relocation Act will be paid at the time of the occupant's closing on replacement housing. Agenda Information Memo October 21, 1998 Eagan City Council Meeting H. RECOMMENDATION AIRPORT RELATIONS COMMISSION PRELE I NARY COMMENTS ON EXTENSION OF RUNWAY 4/22 ACTION TO BE CONSIDERED; in To approve a recommendation by the Airport Relations Commission in response to the scoping document for the Runway 4/22 extension and environmental assessment relative to non-stop Hong Kong service from Minneapolis/St. Paul. FACTS: ➢ The Metropolitan Airports Commission has proposed and the City Council has previously acted to not oppose the extension of Runway 4/22 to a length of 12,000 feet to accommodate non-stop Hong Kong air service at MSP. At the present time, the consultant performing the environmental review has asked affected parties to identify specific areas to be analyzed in the environmental review. > The Airport Relations Commission has prepared a set of recommendations which will help provide a complete environmental assessment of the proposed extension. Northwest Airlines will be the principal user of the runway extension. A copy of the proposed comments has been forwarded to the company. ATTACHMENTS: Staff memo on pages througl !. r 1 :r city of eagan TO: Tom Hedges, Citi Administrator FROM: Jon Hobenstein, Assistant to the City Administrator DATE: October 15, 1997 SUBJECT: ARC Recommendation — Scoping Review - 12,000' Runway Environmental Assessment The Metropolitan Airport Commission's consultant for the environmental assessment of the MSP Runway Extension Project for Hong Kong operations has asked interested parties, including surrounding cities, to suggest areas that should be included in the environmental review. This type of "scoping" request is an extra step to insure that the assessment covers all of the issues that may affect the interested public. The City of Eagan previously took a position to not oppose this extension, but reserved the right to comment during the environmental review. At its meeting of October 14, the Airport Relations Commission recommended that the City request that the environmental review consideration of the following: 1. Noise Impacts — In addition to the basic analysis of DINIL metrics, the study should review: a. Single event impacts for additional operations. b. The extent to which noise contours would extend into new neighborhoods. c, Ground noise. d. Low frequency noise impacts. 2. Operations and Growth — The review is anticipated to consider impacts during the first year of operations which would consist of three to six operations per week to Hong Kong. The review should also address: a. Potential expansion of operations to other destinations. Does the availability of the additional runway length make other destinations feasible in Asia, Europe or elsewhere? What effect would that have on the operations estimates and impacts? b. Potential use of the extension for other operational scenarios. Does the availability of the additional runway length offer operational alternatives that may impact airport capacity? For example, could smaller aircraft be shifted from the parallels to operate independently to or from the southwest without having to cross either parallel? c. Feeder system expansion to support international operations, Since a small fraction of the enplanements for the Hong Kong flights will originate in NEnneapolis-St. Paul, to what extent will the feeder system need to grow to support the international operations? d. Sensitivity analysis for growth assumptions. How certain are the growth projections for the extension and background traffic? Can the analysis consider a range of operations levels to account for potential variations? R�- 3. Economic Impacts — Initial analyses suggested a strong, positive impact on the local economy from the availability of non-stop Hong Kong service. a. Will the economic activity result entirely from new growth in the system or will some of this demand shift from other origination points which currently provide service with intermediate stops? b. Since MAC capital improvements are funded through landing fees, concession fees, Passenger Facility Charges and other airport revenues, what will be the cost on the typical passenger over the next ten years to support this improvement? 4. General Comments— The scoping document indicates that the development of Ruway 17-35 will be considered as a cumulative impact. Is this appropriate or would it modify some of the impacts anticipated by this improvement? Please let me know if there are any questions in this regard. QAstot e City Administrator D3 Agenda Information Memo October 21, 1997 ACTION TO BE CONSIDERED: To approve the final assessment roll for Project 711 (Denmark Avenue and Town Centre 70 - Sidewalk) and authorize its certification to Dakota County for collection. FACTS: • Project 711, as constructed under Contract 97-06, provided for the installation of concrete sidewalk along the west side of Denmark Avenue, between a point 900 feet south of Town Center Drive and Duckwood Drive. The developer and owner of Lot 1, Block 1 and Outlot A, Town Centre 70, Nineteenth Addition requested the improvements be constructed as a public improvement. The owner will be assessed 100% of the cost of the improvement. • The developer waived all notices of hearing and waived the right to object to the assessments. ATTACHMENTS: • Development Agreement, page �_• until a new application has been processed and approved by the City unless the Council has granted an extension of time in which the final plat shall be recorded. 4. Effective_ Subdivision Approval. For two (2) years from the date of this Contract, no amendments to the Comprehensive Plan or official controls shall apply to or -ffect the use, development density, lot size, lot layout or dedications or platting required or )em-itted by the preliminary plat unless required by State or Federal law, or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract :o the contrary, to the full extent permitted by State law, the City may require compliance Nith any amendments to the City's Comprehensive Plan, official controls, platting or iedication requirements enacted after the date of this Contract. 5. Cite Improvements. The City shall install the following local improvements: -oncrete sidewalk improvements under City Project No. 711 - Denmark Avenue/ Town -entre 70 - Nineteenth Addition. The total cost of the sidewalk improvement shall be i.ssessed against Lot 1, Block 1 and Outlot A, Town Centre 70 Nineteenth Addition. The developer and Owner hereby waive notice of hearing and any and all hearings necessary for he installation of the improvements. Further the Developer and Owner waive notice of searing and any and all necessary hearings for improvements installed due to the default of he Developer as provided herein. The Developer and Owner waive objection to any and all iefects in the proceedings for the ordering in of the improvement, the awarding of the ;ontracts for the improvements and the right to object to the assessment of the cost of the mprovements as levied by the City pursuant to the Minnesota Statutes §429, including 3 W3 Agenda Information Memo October 21, 1997 NIM 7 -- Plays I 10 sin M tyTo ACTION TO BE CONSIDERED: Approve Change Order No. 5 to Contract 96-01 (Eagandale Corporate Center Phase I — Street and Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 96-01 provided for the construction of the street and utilities for Eagandale Corporate Center Phase I, including portions of Neil Armstrong Boulevard and Aldrin Circle. northeast of the intersection of Lexington Avenue and Yankee Doodle Road. • A considerable amount of storm sewer was included in the design for the project to provide adequate drainage for the site. • The improvements detailed in the change order address the revision of a storm sewer pipe location between a pond and the trunk storm sewer. The developer of the property requested the relocation of said pipe. The pond involved is Pond EP -2.1, northwest of the intersection of Aldrin Drive and Mike Collins Drive. • The relocation placed the pipe where the existing ground surface elevation was significantly higher and increased the depth of the trench needed for placement of the pipe. Depths of the trench for the storm sewer installation w ere up to 28 feet, much more than the less than 10 feet indicated for the Pond EP -2.1 portion of the plans. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of $7,503.68 (0.80i0 of original contract). The associated cost will be assessed to the benefited property owners. ATTACHMENTS: pso V, Change Order No. 5, pages,17?through . F� 0 CONTRACT city of eagan 96-01 PROJECT A 688 IID PROJECT NAME: h CHANGE ORDER Ni 5 DATE. 9 -Oct -97 Phase I �1 PROJECT DESCRIPTION __V - Construction of new streets, Neil Armstrong Boulevard and Aldrin Drive with storm sewer, sanitary sewer, and watermain utilities. Site grading for this development is being completed by the Developer under a separate contract. CONTRACTOR: Erickson Construction Inc. 13616 Pleasant Lane Burnsville, Minnesota 55337 ENGINEER: MSA, Consulftn En `neer. 1326 Energy Park Drive St. Paul, MN 55108-5202 DESCRIPTION OF CHA?VGF ORDER WORK, A O K- A negotiated unit price adjustment for changes in the scope of 12 -inch RCP storm sewer construction. JUSTIFICATION FORIPURPOSrL OF CHANGE ORDER. - Due to a storm sewer design change initiated by the Developer, plan revisions at Pond EP 2.1 resulted in a substantial decrease in the shallow depth 12 -inch RCP Class S from the original bid quantity. The original bid required the Contractor to construct all 12 -inch RCP at one unit price for the various depth zones. The portion deleted was designed at a shallow depth (0-10') and the 12 -inch RCP constructed was installed up to 28 feet deep. Due to the Developer requested design revisions and the resulting deletion of shallow storm sewer quantities, the Contractor isjustified in receiving an increase in the unit price per linear foot of pipe installed at greater depths.Ma- The following unit price increase was negotiated between the City Staff and the Contractor: 3M MnDOT 3. NO. ITEM AM 2503.511 12" RCP Storm Sewer DELETE 2503.511 12" RCP Storm Sewer cY3eidU 3:3Cd3-037 CHANGE ORDER STWMARV TOTAL ADDITIONS CHANGE ORDER TOTAL l 1T al�lll LF LF CHANGE CHANGE UNIT ORDER ORDER PRICE QTY, AMOUNT S 35.98 2,096.00 75,414.08 S (32.40) 2,096.00 TOTAL ADDITIONS: ;;( 0 MY OF EAGAN • CHANGE ORDER -67,910.409 7,503.681 7,503.68 7,503.68 P.S. 1.r3 .0 CONTRACT STATUS TiA1F/ 0 1P .FTiON DATIF AMO !A7 Original Contract. • Jul 1, 1997 $ 907, 724.56 F Change Order. July 11 1998 $ 7, 503.68 Subtotal of Previous Change Order. $ 178,478.73 This Change Order. $ 7,503.68 New Subtotal of All Change Orders: $185,982.41 Revise Contract: $ 1, 093, 706.97 Percent Increase or Decrease for this Change Omer to Original Contract Amount: 0.8% Percent Increase or Decrease for Total of All Change Orders to Original Contract Amounts: 20.5% RECOMM .,'VD .D FOR APPROVAL., /Date: ay:fr ILPro'eer ►,,, /Date: /e Contractor By: ZAc 10/10 /Dale: City Department Manager City of Eagan Council Action: Mayor.- Clerk: Approval Date: I City 2 Contractor 1 Engineer a W4m=11112Ca/SL37 hGA:Y. ti.YOE ORDER Jigenda Information Memo )ctober 21, 1997 kCTION TO BE CONSIDERED: To acknowledge the completion of Contract 95 -DD (Cliff .ake Shores Addition — Utilities) and authorize perpetual City maintenance subject to warranty )rovisions. ?ACTS: Cliff Lake Shores Addition was constructed at the southwest corner of the intersection of Cliff Lake Road and Blackhawk Road. This development required the installation of sanitary sewer, water main, and storm sewer, which was performed privately by the developer under the terms and conditions of the development contract agreement. These improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provision. Agenda Information Memo October 21, 1997 I PROJECT 688, EAGAND SLE CORP CTR — PENDING ASSAIT ROLI ACTION TO BE CONSIDERED: To amend the pending assessment roll for Pro (Eagandale Corporate Center — Streets & Utilities). FACTS: • On September 20, 1995, the public hearing was closed and Project 688 was providing for the installation of streets and utilities to serve the proposed E Corporate Center 200 -acre Industrial development located in the northeast corner of Lexington Avenue and Yankee Doodle Road. • One year later, on October 15, 1996, the final plat for Eagandale Corporate Center was approved. However, the final plat incorporated only the northern 120 acres of the original 200 -acre preliminary plat. Subsequently, the scope of the public improvements as proposed under Project 688 were reduced to that portion serving only the northern 120 acres. Contract 96-01 was also awarded on October 15 for the reduced scope of these public improvements. • The original pending assessment roll has never been revised reflecting the reduction in the scope of the public improvements from what was originally presented at the public hearing for Project 688. Subsequently, the unplatted southerly 80 acres are still carrying a pending assessment for a portion of Project 688 that will no longer be constructed as originally proposed. • Approximately 40 acres of this southerly 80 acres is proposed to be platted into the Eagandale Corporate Center 3rd Addition to accommodate the Skyline Displays Corporate Headquarters development. Subsequently, they have requested the City of Eagan to amend the pending assessment roll to reflect their limited obligation under Project 688 so that the issues of pending assessments will not have to be addressed as a condition of purchasing the property. • City staff has reviewed the proposed revised pending assessment roll with both the developer, Maplewood Acres (Dart Transit), and Skyline Displays, and neither have an objection to the proposed revised roll. C�� Agenda Information Memo October 21, 1997 ACTION TO BE CONSIDERED: To receive the feasibility report and approve Project 724 (Southern Lakes Water Tower) and authorize the preparation of detailed plans and specifications. FACTS: On July 1, 1997, the City of Eagan entered into a global Joint Powers Agreement (JPA) with the city of Inver Grove Heights to provide for the extension of utilities to service approximately 700 acres of property within Inver Grove Heights with public utilities. One of the sections of that JPA provides for the construction of a 1 Million Gallon (MG) water tower reservoir on land to be located within Inver Grove Heights on property presently owned by Northern States Power (Wescott Gas Plant facility). On September 2, 1997, the Council authorized the preparation of the feasibility report for this public improvement. This report is now being presented to the Council for their consideration of approving the construction of the water tower in accordance with the JPA and authorizing the preparation of detailed plans and specifications. ISSUES: In order for this water tower to be operational by October 1 of 1998, it will be necessary for the City to award the contract on December 16. City staff plans on completing the detailed plans and specifications and presenting them to the Council on November 4 requesting authorization to solicit competitive bids. Concurrently, the City has made an application for a Conditional Use Permit from Inver Grove Heights which is necessary to allow the construction of a water tower on the property being acquired by Inver Grove Heights to be conveyed to the City of Eagan. It is anticipated the Inver Grove Heights council will consider the Conditional Use Permit on November 24 or December 8. ATTACHMENTS: • Feasibility Report, under separate cover. • Virtual Reality Images, under separate cover. 3� Agenda Iinformation 'Memo October 21, 1997 l V I - 11131111M 11-13TV18 FITAV�� ACTION TO BE CONSIDERED: To find the developer, Wane Brekken, of Project 95-FFF (DeLosh Addition) in default of the development agreement with the City of Eagan and to authorize city staff to draw upon the developer's Letter of Credit to correct the deficiencies. FACTS: Project 95-FFF provided for the development of the DeLosh Addition, including Highridge Terrace south of Southridge Avenue and Skyline Drive east of Sibley Hills Drive. The plat included 13 new single family lots. Work has not been completed by the developer in accordance with the conditions of the Development Agreement, although city staff has made significant effort to remind the developer of his contract with the City of Eagan. The site has been inspected by representatives of the Public Works Department since the deadline on the attached letter expired and was found to still be out of compliance with the agreement. ATTACHMENTS: + Letter to Developer, pages W -through. 34 �w t CRVOFCcigan September 29, 1997 ERTTFIED MAIL Wayne Brekken 3836 Harriet Ave. So. Minneapolis, MN. 55409 RE: DELOSH ADDITION - PROJECT DEFAULT Dear Mr.Brekken: THOMAS EGA^ M�y-r PATRICIA AWADA BEA BLOMQUIST SANDRA A. MAS - THEODORE WACi-TER Cc::nc:l r✓tempers THOMAS HEDGES E J. VAN OVERBEdE Gry Cleric As you are aware, the City inspector for the Delosh Addition has attempted to work withou to have certain items associated with the Development Agany Agreement completed. Although the completion d Y had passed on these items, the inspector continued to make arrangements resolve an out Rtes issues. Due to failure of the developer to respond to deficiencies in bringing this project compliance as agreed under the Development Contract it is necessary for the City to take further action. Therefore, please consider this letter formal notice as identified in paragraph 1 further Developer. In the event the items listed below are not completed to the City's satisfaction by OctDefault by 6, 1997 the City will place this project on the first available City Council meetingto formally October the Developer in default of the Development Contract. This action will authorize s aff o collect declare available under Irrevocable Letter of Credit No. 5525 issued through Signal Bank. All rem lands amounts, if any will be returned to Signal Bank upon compliance and completion of all developer required improvements. p Items to be Completed 1 • Properly install all erosion control devices. (Silt fence, bale check, . 2• Clean siltation resulting from erosion in the ravine between lots 6 and 10 Block 2 Addition. oc,Delosh 3 • Clean up and repair the existing driveway at 2900 Skyline Drive that was disturbed under nder this L4. fir�sl the grading at lot E�. Block 2, Delosh Add- -2, ��here the driveo��,°as cut out , street. . tL1 the 'AUNICIPAL CENTER THE LONE OAK TREE THE SYMBOL OF STRENGTH AND GROU.rTH IPJ O�ir �:-• ,. COMMMAINTENANCE FACILITY UNITY E';UolOpportunity/A irmotiv EN„fin 5. Regrade the area along Skyline Drive to match the grade of the manholes, curb, and curb rstops which were constructed under this project. 6. Restore all disturbed areas associated with this project to include sod or seed with mulch IL under the direction of the project inspector. Please consider this letter final notice of noncompliance and that any work done by yourself, contractors or subcontractors must be in strict compliance to all plans, specifications, ordinances. contractual agreements and inspector direction to avoid the formal default and subsequent collection of the letter of credit. Your anticipated cooperation in completing this project is greatly appreciated. Please contact me at 681-4646 if you have any questions. Sincerely, Craig E. Knudsen Engineering Technician cc: James Louwagie Signal Bank Agenda Information Memo October 21, 1997 i�11"T't l 0 11 TIME 1 -- ACTION TO BE CONSIDERED: Approve the final payment for Contract 96-02 (Well No. 18 — Site Improvements) in the amount of $12,879.34 to Brown & Cris, Inc., and accept the improvement for perpetual City maintenance subject to warranty provisions. FACTS: Contract 96-02 provided for the construction of the access road to the well site and storm sewer and water main improvements on site. This work has been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. 35 Agenda Information Memo October 21, 1997 PUBLIC BEARINGS ACTION TO BE CONSIDERED: To close the public hearing and approve Project 668, Lone Oak Road (Neil Armstrong — Hwy. 55/149). FACTS: • Project 668 provides for the upgrading of County Road 26 (Lone Oak Road) from Neil Armstrong Boulevard to approximately'/4 mile east of Hwy. 55/149. This improvement was originally considered under Project 601R at a public hearing held on November 17, 1992 and was subsequently denied at the continued public hearing on January 19, 1993. It was subsequently programmed for reconsideration in 1997 in the most recently approved 5 -Year CIP. Due to the complexities associated with right-of-way acquisition (homes and relocation), the construction schedule had to be delayed until 1998. • A public information open house was held on April 10, 1997, to present the proposed scope of improvements to all interested and/or affected property owners. • The continued development of the Industrial Park over the past four years has markedly increased the traffic volumes, especially industrial trucks, to the point where this 2 -lane rural County road section is at or near its design capacity. • The results of the Economic Development Commission's survey of local businesses identified this segment of Lone Oak Road as being the top priority for transportation related improvements. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. In addition, copies of the County's response to the issues raised at the open house have been forwarded to those property owners. ISSUES: • Since 1993, the County and City have been working with CP Rail to eliminate the current trestle underpass and design an at -grade crossing without significantly impacting the traffic on Lone Oak Road. The railroad has not formally committed to an at -grade crossing but has provided favorable comments regarding the County's ability to accommodate this type of design for a railroad crossing. Presently, there are four train trips per day crossing Lone Oak Road with each train consisting of 10-25 cars traveling at approximately 15-20 mph. By law, a train cannot block a public street crossing for more than 10 minutes. • The City and the County have been able to successfully negotiate the acquisition of the single-family homes located between the railroad tracks and Highway 55, except for those owned by Dart Transit. Representatives of the County and City staff will be available at the public hearing to explain the proposed improvement and respond to any questions or concerns. Agenda Information Memo October 21, 1997 (Project 668 Continued) ATTACHMENTS: • Feasibility report, pages � through C+�� + Informational open house issues and responses, pages throuC 3 city of cagcn Report for Lone Oak Road (Lexington Avenue - Trunk Highway 55) Utility and Street Improvements Eagan, Minnesota City Project No. 668 August 1997 File No. 49583 39 August 22, 1997 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Lone Oak Road (Lexington Avenue — T.H. 55) Utility and Street Improvements City Project No. 668 Our File No. 49583 Dear Mayor and Council: Attached is our report for Lone Oak Road (from Lexington Avenue to Trunk Highway 55) -utility and street improvement project. Proposed sanitary sewer, storm sewer, water main, and street improvements are presented and discussed within the report along with a budgeted cost estimate and a preliminary assessment roll. We will be please to meet with the Council and other interested parties at a mutually convenient time to discuss the report. Respectfully submitted, BONESTROOO, ROSENE, ANDERLIK & ASSOCIATES, INC. G�'rif� Gvy✓v Mark, . Hanson MAH:la Attachment I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesot.3V Mark A. Hanson Date: Auelast 22. 1 97 l gistrat' N0.14260 Reviewed By: Reviewed By: Department o Public W c inance Department i:\4914958Areport.doc Page 1 Table of Contents Pa -e No. Letter of Transmittal .................................... Table of Contents ................. Scope...................................... Figure 1 (Location Plan) ...................................................... Feasibility and Recommendations ........................ Discussion Street.................................................................. Trail........................... Storm Sewer ......................... Trunk Water Main/Sanitary Sewer ...................................... CostEstimate.................................................................. Right -of -Way and Easement...................................................... Area to be Included .............................................. Assessments........................................................................... 12 Revenue. Sources ....................... Project Schedule ............................................ Appendix A Figures 2 — 5 (Street) Figures 6 — 8 (Utility) Figures 9 — 11 (Assessment) i:\4914958Areport.doc I Q) Page 2 Scope This project provides for the reconstruction of Lone Oak Road (C.S.A.H. 26) from a point 600 feet east of Lexington Avenue to a point 500 feet east of T.H. 55 (see Figure 1). The proposed improvements are summarized below. • Regrade, reconstruct, and realign Lone Oak Road'at select locations. • Eliminate existing railroad bridge east of Lunar Lane and install an at -grade crossing. • Realign Lone Oak Circle to create a common intersection with Neil Armstrong Boulevard. Also construct an 8 -inch water main in the realigned portion of Lone Oak Circle and abandon the existing 8 -inch water main in the existing portion of Lone Oak Circle which is to be removed. • Mill and overlay Lone Oak Circle north of the realigned portion due to its existing condition and comply with a 10 -ton design capacity. • Construct bituminous trails along both sides of Lone Oak Road. • Reconstruct existing traffic signal at T.H. 55. • Construct lateral and trunk storm sewer to convey storm water runoff from the streets to ponding areas and existing downstream storm sewer system. • Construct storm water Pond EP -13 and expand Pond EP -9. • Complete the 16 -inch trunk water main within Lone Oak Road at the railroad crossing. • Reconstruct and adjust existing utilities. • Regrade and reconstruct Lunar Lane and the commercial driveway east of Lunar Lane. The improvements are proposed at this time due to the existing traffic volumes and the existing condition of Lone Oak Road. This project was considered in the fall of 1992 and was denied. In 1993, the portion of Lone Oak Road at Lexington Avenue was considered, approved, and constructed in 1994. iA49`49583\report.doc Page 3 LOCATION PLAN EAGAN, MINNESOTA FIGURE 1 LONE OAK ROAD (C.S.A.H. 26) PROJECT N0. 115- 49\49583\49583F04.DWG AUGUST 1997 COMM. 49583 Stde in feet 11 Bones troo BEIM Rosene Anderlik d Associates Feasibility and Recommendations The project is feasible from an engineering standpoint and is in accordance with the Master Utility and Street Plans for the city of Eagan and Dakota County. The project as outlined herein will be administered by Dakota County. The City of Eagan will be required to enter into a cost-sharing agreement with Dakota County similar to past improvements. The project is necessary to satisfy requirements in Eagan's and Dakota County's Comprehensive Planning. The improvements are cost effective based on the proximity of existing utilities and proven construction methods for road improvements. From an engineering standpoint, it is recommended that: • The City Council accept this feasibility report and schedule a public hearing for October 21, 1997. • The City of Eagan and Dakota County enter into a Joint Powers Agreement in accordance with past joint projects. • Dakota County be responsible for road design, preparation of plans and specifications for bidding, contract administration, and right-of-way/easement acquisition for the project. The City of Eagan will be responsible for preparation of plans and specifications for its utility improvements. Discussion Street The street improvements provide for the widening and reconstruction of Lone Oak Road within the project limits (see plan sheet 2 — 4, which are attached). Presently, the existing road is a two-lane rural road. The proposed improvements include widening Lone Oak Road to provide four driving lanes with turn lanes at appropriate locations. Also included are shoulder safety lanes along each side of the roadway. The reconstruction through T.H. 55 requires complete reconstruction of the intersection and traffic signals. A concrete center median is proposed for the entire length of Lone Oak Road except at the following intersections where full access openings will be provided. iA4949583\reporr.doc Ift Page 5 • Lone Oak Circle / Neil Armstrong Boulevard Commercial driveways north and south of Lone Oak Road located midway between Lone Oak Circle / Lunar Lane • Lunar Lane and the commercial driveway north of Lunar Lane • Dart Transit's westerly driveway' closest to the railroad crossing on the south side of Lone Oak Road. A median opening will not be provided opposite Commers Drive serving Eagan Business Commons. • T.H. 55 The development of Eagandale Center industrial Park No. 11 provided for the grading of Pond EP -9 and a portion of Lone Oak Circle to be relocated. The construction of Lone Oak Road proposed for this project will complete the installation of gravel base, concrete curb and gutter, and bituminous surface in the realigned portion. The street width will match the existing street width. In addition, it is proposed to mill and construct a bituminous overlay over the existing portion of Lone Oak Circle that is not realigned. Existing concrete curb and gutter will be removed and replaced as required. New concrete driveway aprons are proposed at each existing driveway entrance as shown on plan sheet 5. It is proposed as part of this project that the existing railroad crossing over Lone Oak Road at CP Rail right-of-way be removed. An at -grade railroad crossing will be constructed, which will include signals and gates. However, at the time of this report, C.P. Rai] System has not agreed to an at -grade crossing. Bituminous trails 10 feet wide are proposed to be constructed along each side of Lone Oak Road to T.H. 55 from Lexington Avenue. A minimum 10 -wide boulevard will be provided between the back of curb and the trail. 219M Sewer The storm sewer is separated into three parts listed below: Pond EP -9 at Lone Oak Circle Pond EP -13 at Lunar Lane f W914958_?Vepnrt.doe Page 6 Pond FP -7 east of T.H. 55 Pond EP -9: Eagan's 1990 Storm Water Management Plan proposed Pond EP -9 be developed on the north side of Lone Oak Road at Lone Oak Circle. The requirements for Pond EP -9 as presented in Eagan's 1990 plan are summarized below. Drainage Pond Pond Storage Outflow Area NWL HWL (acre-feet) cfs EP -9 66 acres 853 860 9.0 14.0 The development of Eagandale Center Industrial Park No. 11 and the land east of Lone Oak Circle in conjunction with the design for Lone Oak Road have defined the requirements for Pond EP -9 and the existing ponding areas located east of Lone Oak Circle, which will be tributary to Pond EP -9. Listed below are the ponding requirements. Pond NWL HWL Storay,e (acre-feet) EP -9 846.0 853.00 6.60 EP -9.2 859.0 862.69 0.74 EP -9.3 863.0 866.63 1.58 EP -9.4 870.0 872.23 0.96 TOTAL 9.88 As noted, the total storage estimated in Eagan's 1990 plan is satisfied based on the existing storage provided in Pond EP -9, EP -9.2, EP -9.3, and EP -9.4. The proposed storage in Pond EP -9 is 6.6 acre-feet, which requires regrading Pond EP -9 further east after existing Lone Oak Circle is removed. It is proposed that the existing water main in the westerly boulevard of Lone Oak Circle be abandoned to allow for the pond expansion. It is proposed that a new eight - inch water main be constructed in the realigned portion of Lone Oak 'Circle replacing the abandoned water main. It is also proposed that the existing sanitary sewer be maintained in its present location after this section of Lone Oak Circle is removed. The proposed storm sewer layout to and from Pond EP -9 is shown on plan sheet 6. iA49r4958Areport.doc 5 Page 7 a Pond EP -13: Eagan's 1990 Storm Water management Plan provided for four ponding areas in the watershed tributary to the low point in Lone Oak Road at Lunar Lane. The existing low point in Lone Oak Road will be relocated due to the at -grade railroad crossing. The new low point will be Iocated in Lunar Lane approximately 300 feet south of Lone Oak Road. To satisfy the required storage in this watershed, it is recommended that Pond EP -13 be developed as part of the Lone Oak Road project. The configuration for Pond EP -13 is shown on plan sheet 7 and is located on Lot 12, Block 2, Eagandale Center Industrial Park No. 3, and a portion of Parcel 101- 02 to the east. As noted, it is proposed that the access drive serving NSP's substation be realigned along the railroad right-of-way to maximize ponding. The requirements for Pond EP - 12, EP -13, EP -13.1, and EP -14 are listed below. Pond NWL HWLStora a acre-feet) EP -12 848 854 2.4 EP -13 838 846 4.3 EP -13.1 Conditions must be verified EP -14 Does not exist at this time In finalizing the design for Pond EP -13, the design as proposed maximizes the available storage. Once the design elevations for Lone Oak Road and Lunar Lane are finalized and the future design for Pond EP -14 is established, the design for Pond EP -13 can be finalized. Pond EP -13.1 exists, however, its conditions must be verified. The storm sewer layout to and from Pond EP -13 is shown on plan sheet 7. Pond FP -7: Eagan's 1990 Storm Water Management Plan provided for the low area in Lone Oak Road east of T.H. 55 draining south to Pond GP -11. However, the land south of Lone Oak Road and Pond GP -11 have not developed. In addition, the storm water outlet for Pond GP - 11 will ultimately be pumped through a series of lift stations to Pond FP -1. Therefore, it is proposed that the low point in Lone Oak Road drain north to Pond FP -7 as shown on plan sheet 8. Pond FP -7 has a gravity outlet which presently drains to Pond FP -1. Although easements must be acquired to drain the low point in Lone Oak Road to Pond FP -7, it is felt the acquisition costs will be less than they would be for developing the drainage system for Pond GP -11. The storm sewer layout to Pond FP -7 is shown on plan sheet 8. It is also suggested that MnDOT iA49\4958Areport.doc page 8 contribute based on their contributing drainage area. A hydraulic analysis anticipating future development will be done to confirm that no adverse impacts will result to Pond FP -7. Trunk Water Main / Sanitary Sewer A 16 -inch diameter trunk water main loop must be completed in Lone Oak Road. The loop has not been completed due to the anticipated realignment of Lone Oak Road at the railroad crossing. The trunk water main layout is shown on plan sheets 6 and 7. Dakota County is presently finalizing street grades, which will determine if portions of the existing 16 -inch trunk water mains in Lone Oak Road must be lowered or insulated. In addition to trunk water main improvements, adjustments are required to existing manhole structures, gate valves, etc. No extensions or improvements to the sanitary sewer system are proposed or required for this project. Cost Estimate The estimated cost for this project, which includes 10 percent for contingencies and 35 percent for overhead costs, is summarized below. Overhead costs include legal, engineering, administration, and construction interest. Estimated costs are budget amounts from Dakota County and preliminary layouts for utilities that will be finalized during the detail design phase of the project. Lone Oak Road Lone Oak Circle Realignment (S 1/2) Lone Oak Circle Resurface (Mill/Overlay — N t/z) Traffic Signal (Lone Oak Road / T.H. 55) Bituminous Trail Storm Sewer Trunk Water Main Sanitary Sewer & Water Main Adjustments Right -of -Way / Easements TOTAL iA49\49583\report. doc(4* $2,000,000 140,000 76,640 200,000 140,000 500,000 193,360 100,000 250.000 $3,600,000 Page 9 Right -Of -Way and Easement The project will require additional street right-of-way (ROW). In general, the existing ROW is 66 feet to 100 feet wide. The new ROW width requirement is 150 feet. In addition, temporary construction easements, permanent drainage/utility easements and ponding easements will be acquired for the various facets of the project. The easement acquisition/negotiation process will be administered by Dakota County. It should be noted that easements for drainage, utility, and pond for Pond EP -13 and the storm sewer from Lone Oak Road to Pond FP -7 are required from the following parcels where right-of-way is not required: EaL,andale Center Industrial Park No. 3 Lot 12, Block 2 Parcel 101-02 SW 1/a Section 1 Parcel 020-55 Area to be Included Parcels proposed to be assessed: Section 1 (SW 1/4) Parcel 030-55 Section 2 (SW1/) Eatrandale Center Industrial Park No. 11 Outlot A Parcel 011-01 (Portion of Lot 1, Block 1) Parcel 012-01 (Portion of Lot 1, Block 1) Lot 2, Block 1 Bob Martin Addition Lot 1, Block 1 (Continues on next page) i:14914958Areport.doc4 Page 10 Ea2andale Center Industrial Park No.2 Parcel 020-00 (Lot 2) Parcel 021-00 (Lot 2) Parcel 041-00 (Lots 3, 4, and a portion of Lot 2) Parcel 050-00 (Lot 5) Parcel 066-00 (Lot 6) Parcel 080-00 (Lots 7, 8) Section 2 f SE 1/a1 Parcel 050-78 Ea andale Center Industrial Park No. 2 Lot 1 Eagan Business Commons Lot 1, Block 1 (Parcel 011-01, 012-01) Lot 1, Block 2 Section 11 (NW 1/a) Eaaandale Center Industrial Park No. 3 Lot 8, Block 5 Lot 9, Block 5 Lot 10, Block 5 Lot 11, Block 5 Lot 12, Block 5 Lot 13, Block 5 Parcel 141-03 Section 11 (NE 1/4) Parcel 012-04 Parcel 013-04 Parcel 014-04 (Continues on next page) �r-y i:\49\49583\report.doc 11 Page 11 I Ea�,an Center Industrial Park No 3 Lot 1, Block 3 Lot 12, Block 2 Parcel 101-02 Parcel 081-01 Section 12 (NW 1/a) Parcel 010-25 Parcels impacted but not proposed to be assessed: Section 1 (SW 1/a) Parcel 020-55 Parcel 040-55 Blue RidL-e 2nd Addition Lot 2, Block 2 Assessments Assessments are proposed to be levied against the benefited properties in accordance with assessment policies established in the City of Eagan. A preliminary assessment roll is included in Appendix A located at the back of this report. Assessments are separated into streets and water main. Streets are further separated into assessments associated with Lone Oak Circle and Lone Oak Road. Lone Oak Road Lone Oak Road is proposed to be assessed in accordance with past policy for assessing County Roads. Assessment rates are established in accordance with Eagan's 1997 Fee schedule which is listed below. i:W9149583\report.doc Page 12 CommerciaUIndustrial (52' Wide) Rate / F.F. Street Surfacing w/ Grading and Storm Sewer $124.20 The assessable footage is shown on Figure No. 9. Corner lot credit and pond credit are also given and shown on Figure 9. Lone Oak Circle Lone Oak Circle, which includes the realigned portion and the mill/bituminous overlay portion, is proposed to be assessed 100 percent of the cost to the benefiting property. Outlot A, which abuts Pond EP -9, is owned by the City of Eagan and is proposed to be assessed for its frontage abutting Lone Oak Circle. The estimated assessment rate is listed below and will be finalized based on final project costs. Lone Oak Circle Project Cost Assessable Footage Assessment Rate $216,640 2,708 F.F. $80.00/F.F. The assessable footage is shown on Figure 10. As noted, front footage for Parcel 020-00 (80 F.F.) is included because one of its driveway accesses is provided on Lone Oak Circle. Trunk Water Main The trunk water main construction in Lone Oak Road from a point 700 feet west of Lunar Lane and 1,200 feet east of Lunar Lane is proposed to be assessed in accordance with Eagan's 1997 Fee Schedule for assessing lateral benefit from trunk water main. The assessment rate in Eagan's 1997 Fee Schedule is listed below. Lateral Benefit from Trunk Commercial / Industrial $26.25/F.F. The assessable footage for lateral benefit from trunk water main is shown on Figure 11. Corner lot credits and pond credits are also given and shown on Figure 11. iA4914958Areport.doc Page 13 Revenue Sources As previously indicated, the City of Eagan and Dakota County will enter into a cost- sharing agreement for this project. A summary of City/County cost allocations is presented on the following page. ") Storm sewer that is 100 %eligible for state aid in County roads will be shared 55% by Dakota County. For purposes of this report, all storm sewer is assumed to be 100% eligible for state aid funding. City of Eagan Dakota County Mn/DOT Lone Oak Rd. (Percentage) (Percentage) (Percentage) Lone Oak Road 45 55 0 Lone Oak Circle Realignment 45 55 0 Lone Oak Circle 1VIi11/Overlay 100 0 0 Traffic Signal — Lone Oak Road/T.H. 55 25 25 50 Bituminous Trail 45 55 0 Storm Sewer (1) 45 55 0 Trunk Water Main 100 0 0 Sanitary Sewer & Water Main Adjustments 45 55 0 Right -of -Way 45 55 0 ") Storm sewer that is 100 %eligible for state aid in County roads will be shared 55% by Dakota County. For purposes of this report, all storm sewer is assumed to be 100% eligible for state aid funding. i:\49\495831report.doc Page 14 Cite of Ea an Dakota Co. Mn/DOT Total Lone Oak Rd. $900,000 $1,100,000 $2,000,000 Lone Oak Circle Realignment 63,000 77,000 140,000 Lone Oak Circle Mill/Overlay 76,640 76,640 Traffic Signal — Lone Oak/T.H. 55 50,000 50,000 $100,000 200,000 Bituminous Trail 63,000 77,000 140,000 Storm Sewer 225,000 275,000 500,000 Trunk Water Main 193,360 193,360 Sanitary Sewer & W.M. Adjustments 45,000 55,000 100,000 Right -of -Way 112,500 137,500 250,000 TOTALS $1,728,500 $1,771,500 $100,000 $3,600,000 i:\49\495831report.doc Page 14 Revenues from the proposed street and utility assessments in Eagan as presented in Appendix A are listed below. Description Assessment Lone Oak Road $913,615 Lone Oak Circle Realignment/Mill & Overlay 216,640 Water Main 36.987 TOTAL ASSESSMENTS $1,167,242 A summary of Eagan's cost responsibilities is listed below. Eagan's Project Cost $1,728,500 Amount to be Assessed 1,167,242 Eagan's Major Street Fund Responsibility 561,258 Project Schedule Present Feasibility Report September 16, 1997 Public Hearing October 21, 1997 Approve Plans and Specifications Winter 1997 Open Bids / Award Contract Winter 1997-98 Substantial Completion Fall 1998 Assessment Hearing Summer 1999 First Payment Due with Real Estate Taxes May 2000 i:\49\4958Areport.docS3 Page 15 •• C, �tGNCcooc C 0 C-4 OOC � o n �DOONtr^� O MetO� �etN C %rlr- M N N M N [V M C �O M 06 Fp" v ir4 M N N N m y h y Q .rr c L � E EF CC h oo 3 H y Q C L L C ii I w+ N Ri ~ C4 � h� Vim] O Q cxa oc O SCD BOO O L M N N cn ^ M O V N o U CN a .�CN en CS C w 000 NO M Q C\ 00 o �I tf� r-: V c a M N 00 N W M O a. L I o 0 0 0 0 o o c o 0 0 C14 C14 0 0 0 L N oOo N N pC0 000 L O C O 66644 00 00 00 00 00 00 N N N N G � x N p CQ O MONO �.. 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MINNESOTA � Rase ,,LONE OAK ROAD (C.S.A.H. 26) : 'w'Imil J�j PPO 110 1 1;-) , N L u lip coo .4 .,. LW I17 LAUMI'jmIIy!,4r-3UIm . -- I 1(I 1 341 i f A RM OAK ROAD (C.S.A.1 20 A -r' " !A 9 II --------------- --------- IL --- ------------- ---- ---- ----- Ij TT t LW I17 LAUMI'jmIIy!,4r-3UIm . -- I 1(I 1 341 i f A RM OAK ROAD (C.S.A.1 20 A -r' " !A 9 r I N mY r x' � k f f A gill IIII w 1`+ _- � I • « « k } �/ 171 1; I I fI j f a11f/YIpL[ IY61«14 MY Ip 7 El «« • 10 0 20 • G a cn r EAGAN, MINNE50TA -, I ONE OAK ROAD (C.S.A.H. 76) !�� •.:: •�: � :1.:1•P4VI 1.11 ITIS x•:«111 r.1 NV. 71. 711 , �. WIN T Arelnrflk 6 \'n ,, •..nc,.,ln•: ° -- —.n i. --- — ---- -- ,a . sr •s• I I � / 14/ s e 1 I 4 -------------------- --___-_.- ----_ ---------------------------------------- • --- --_ - i;s z �, s m o f !I D i s 0 I / a t O ' 1 f Ijjj � t I 1 v I I i5 ijj I iia � U, I • I �� D 1 a� a 0N, Pei 4 1 U F j I f 1 1 i 1 � I a � I • i I 1 II ' p s' II e j L 1 / EAGAN, MINNESOTA J..- � Banestroo ..,..�...lo.. � M.� ... •., cm.Ino ..d,>sa.. �� RosBnB LONE OAK ROAD (C.S.A.H. 26) Ardedlk 6 1111111/ IMI'i1(1YI MI Il l': 1'I<rl11 l'I tlfl JIB 711 A-mhlfl!^ .•„ „ ,, �, N w 0 0 I �I � O U Q jNr7 M71 YN O W C F J i s _ m O W U n Q � J W U � (� Z Z zLo 55 N W a In n 1. N• U � W 0 0 Is 2 U ..1 U � e n � O - 9NOKfSIYW b3N 6 -0 4403 O MRgK W V Do tD to O Z N o r w Q. � u U n N � N 2 d < Vi < v O O o W Q n Z Cr No Z m Y n O m n Q W � 2 Z O Y I �I � O U Q jNr7 M71 YN O W C F J _ m O W U n Q _ O y r', Z w Z Z zLo 55 L a cr U O 1. N• 11► � a l Is 2 U ..1 U � e n � O - 9NOKfSIYW b3N 6 -0 4403 O MRgK W V Do tD to O Z N o r w Q. � u U n N � N 2 d < Vi < v O O o W Q n Z Cr No Z m Y n O m n Q W � 2 Z O Y 8 8 — b8 3 I ,614 ,O6L 00£ 8 0 DNO� HJSJ'YMV 713N W U e Z o u U) H Z LJJ m En W (n V) Q H W W gFoX O (10 (D O Z I -- L) W d H U V (D N n rn Q Ir (!1 OLO p n Z O Z � m Y � Q m ZO '^ UJ Q O + ji J Y II I — 3N17 H,71 Yn — — — t� z W m Ln Ln W Ln W a z Q a ' L 0 o a h 2 C L6 Z ~' 6 - n oo O C C Z� U m Q U bl13JYnt70 8 Z z ' J C Z Z a� 2 0 G 0 �E 3 JH U U a m J c w° II n n U I a v W O .> �0 J e ; c.4 N i uo -0-0, a j O O as fi o � 5 N Ria _/z a j J w L h � Q M EIYN/1 4 � U w V Z w � � W v 2 'n 8 II I — 3N17 H,71 Yn — — — t� z W m Ln Ln W Ln W a z Q a ' L Comments Received at the Public Participation Open House CP 26-28, SAP 19-626-12 CSAH 26 between Neil Armstrong Blvd. and Lone Oak Drive in Eagan April 10, 1997, Eagan City Hall, 3:00 PM to 6:00 PM Alignment 1, Alternate A: more southerly alignment, frontage road for access to homes on north side east of railroad. Station (Metric) 3+704 Ecolab Possible access to back. Response: We will consider this possible access when determining project staging and maintenance of traffic during construction. 3+980 Lunar Lane (Rt.) 3010 Lunar Lane (@ 1 + 100 Lt.) Prefers north alignment (Alignment 2) Response: The selected alignment is a compromise between Alignment 1& 2. The selected alignment is north of Alignment 1, but not as far north as Alignment 2. 4+300 Roseville Properties Prefers Alignment 1, Alternate A Response: The frontage road is no longer being proposed. The preferred Alignment is a compromise between Alignment I & 2. 4+400 Dart Prefers Alignment 2 Response: The preferred A4nment is a compromise between Alignment I & 2. 4+800 715 Lone Oak Rd. (Lt.) Concerns with steep driveway Response.- No change in drivewaygrades Construction ends west of the existing driveway. 4+870 to (Rt.) Septic System 4+880 Within new Right of Way? Response: No impact with this project. Construction ends west of this property. Alignment 1, Alternate B.• more southerly alignment, cul-de-sac for access to homes on north side east of railroad Station (Metric) No Comments on sheet. Alignment 2.• more northerly alignment Station (Metric) 4+284 Dart Entrance (Rt.) Keep median opening for access to Dart driveways. Response. With the planned at -rade railroad crossins, a median opening has been located west of the existing truck entrance only. 4+366 Dart Entrance (Rt.) Keep median opening for access to Dart driveways. Response: A median opening is proposed for the truck entrance. The employee entrance is proposed at the current location as a right -in /right -out entrance. CP 26-28 Public Participation Comments. I of 10/10/97 2:11 PM Dart Must have at least one full access to Lone Oak Rd. for truck traffic and one right in/right out for auto traffic Response: This is what is being proposed. 4+500 (Lt.) Concern about low area Response: The lowarea will be filled. A permit will be obtained if needed 4+700 to Rt. 4+900 The south Right of Way line is not the same between the two alignments at 4+700 to 4+900. This owner prefers Alignment No. 2. Response.- The project has been shortened. There will be no construction adjacent to this property. The right of way map will show the correct property lines General Bonita Tasselmeyer 681-2196, Employee Transportation Coordinator with the U.S. Post Office. Bike trails on both sides of CSAH 26 are critical. Signal at CR 43 and CSAH 26 is too short; southbound CR 43 in A.M. for bikes too difficult for bikes to reach ped control. Response: Bike trails will be constructed on both sides of lone Oak Road west of Trunk High way 55. No trails will be constructed east of Trunk High way 55 until the permanent widening is constructed. The Assistant County Traffic Engineer is reviewing the signal timing and con trollocation. Note: The plans are based on an at grade highway/railroad crossing and are subject to alignment and access/driveway changes if this cannot be accomplished. pApubpar\26comm't CP 26-28 Public Participation Comments `' of 2 10/10/97 2:11 PM Agenda Information Memo October 21, 1997 I Willis "1 041114 ACTION TO BE CONSIDERED: To approve/modify the final assessment roll for Project 700 (Hall Street & Hwy. 3 Service Road — Utilities) and authorize its certification to Dakota County. FACTS: Project 700 provided for the installation of sanitary sewer and watermain with related services along the dedicated but unimproved west frontage road for Hwy. 3 (south of Red Pine Lane) and Hall Street. The project was completed under Contract 96-16, all costs tabulated and a final assessment public hearing held on October 7, 1997. At that time, the Council received a written and verbal objection from David and Heidi Kolhoff of 4880 Dodd Road (Parcel 032-30) regarding the proposed assessments against their existing single-family residence. The City Council closed the public hearing and continued consideration of the final assessment roll to the October 21 meeting requesting staff to provide additional information regarding the location of all existing structures of assessed property in relation to the installed utilities. ATTACHMENTS: • Final assessment roll, pagesffl—— through• Utility layout map, page • Potential lot split alt mates, pages through • Objection, pages and �, FINAL ASSESSMENT HFARIN PROJECT NUMBER: 7nr; ASSESSMENT HEARING DATE: September 16 1997 SUBDIVISION/AREA: _ TH-1servizi2r & Hall Street PUBLIC HEARING DATE: May 7. 1996 IMPROVEMENT INSTALLED AND/OR ASSESSED: Utility Improvements F.R. = Feasibility Report SANITARY FINAL F.R. STORM FINAL SEWER RATES RATES EWE F.R. RATES RAM ❑ Trunk ❑ Trunk Laterals 4 / F $56.85/A.F. ❑Laterals/C.O #3 ❑Service ❑ Lat. Benefit/Trunk ❑ Lat. Benefit/Trunk WATER ❑ Trunk ® Laterals $22.82/A F $25.82/A.F. ❑ Service 1 inch ❑ Service 6 inch ❑ WAC ❑Lat. Benefit/Trunk SERVICES $1,257.16/SVC $15OO/SVC 4"& 1" ❑ Water & San. Sewer$1.337.76/SV $1.800/ CONTRACT #OF NO PARCELS TERM 96-16 (� _ 15 Yrs COMMENTS• ❑ Gravel Base ❑ Surfacing ❑ Res. Equivalent ❑ Multi Equivalent ❑ C/I Equivalent ❑ Trail ❑ Installation ❑ Energy Charge INTEREST AMU— 7 AMOUNT CITY ASSESSED FINANCED $ 132,050.00F.R. $ 0 F 111.314 21 0 MEMO ` ENGINEERING DIVISION city of eagan TO: DEANNA KIVI, SPECIAL ASSESSMENT CLERK FROM: GERALD R. WOBSCHALL, CONSULTANT DATE: JULY 29, 1997 SUBJECT: FINAL ASSESSMENT ROLL, PROJECT 700 T. H. 3 SERVICE DR AND HALL STREET UTILITIES The City Council at the conclusion of the public hearing on May 7, 1996 ordered Project 700. According to the feasibility report, the following improvements: sanitary sewer lateral, water lateral and sanitary sewer and water stubs were proposed for installation. In the feasibility it was proposed to assess the water and sanitary sewer lateral improvements using a linear method of assessment and sanitary sewer and water stubs using a unit method of assessment. The methods proposed in the feasibility report are used in this report. Construction of the improvements was accomplished under Contract No. 96-16 which is substantially complete. The assessment hearing is scheduled for September 16, 1997. The following information was used in the preparation of the assessment roll. I. PROJECT COST The construction cost includes the amount of $78,258.60 paid to the contractor for the construction of the following detailed improvements. Other costs which consist of engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $33,055.75 were incurred resulting in an improvement cost of $111,314.35. The detail of these other costs is provided on Schedule I. The other costs are allocated to the improvements constructed in order to determine the cost of each improvement. IMPROVEMENT CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY COST COSTS Cos REZM Sanitary Sewer $47,864.60 $20,217.59 $68,082.19 $86,270.00 Lateral Water Lateral 24,921.00 10,526.41 35,447.41 39,180.00 Sanitary Sewer and 5,473.0 2.3 11.75 7,784.75 6.600.00 Water Stubs T —TAL 578.258.60 $33.055.75 5111.314.35 132.050.00 II. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments were proposed in the feasibility report for this project. B. UTILITY LATERAL AND STREET IMPROVEMENTS 1. Sanitary Sewer Lateral The sanitary sewer Iateral improvements installed in T. H. 3 Service Dr and Hall Street consist of 8 -inch diameter sanitary sewer line, structures and appurtenances. The construction cost was $47,864.60. Other costs in the amount of $20,217.59 were allocated to the construction costs. This results in an improvement and assessable cost of $68,082.19 to the benefitting properties. The feasibility report called for this improvement to be 100% assessed using a linear method. The assessment rate was computed in the following manner: LUPROVEMENT--CQST ASSESSABLE UNITS ASSESSMENT RATE $68,082.19 1553.33 A.F. $43.83/A.F. 3 2. Water Laterals The water lateral improvements installed in T.H. 3 Service Dr and Hall Street consisted of the installation of 6 -inch diameter water lateral, structures and appurtenances and water stubs at a construction cost of $24,921.00. Other costs in the amount of $10,526.41 were allocated to the construction costs. This results in an improvement and assessable cost of $35,447.41 to the benefitting properties. The feasibility report called for this improvement to be 100 % assessed using a linear method. The assessment rate was computed in the following manner: IMPROVEMENT COST $35,447.41 1,553.33 A.F. 3. Sanitary Sewer and Water Service Pairs $22.82/A.F. The sanitary sewer and water service pairs installed in T. H. 3 Service Dr and Hall Street consist of 4 and 6 -inch diameter sanitary sewer service lines and 1 -inch copper service line and appurtenances. The construction cost was $5,473.00. Other costs in the amount of $2,311.75 were allocated to the construction costs. This results in an improvement and assessable cost of $7,784.75 to the benefitting property. The feasibility report called for this improvement to be assessed using a unit method. The assessment rates were computed in the following manner: 6 -INCH SEWER SERVICE IMPROVEMENT_COST $1,607.30 4 -INCH SEWER SERVICE IMPROVEMENT COST $1,365.50 1 -INCH WATER SERVICE B-,IPRQVEMENT CQST $4,811.95 ASSESSABLE UNITS 3 SERVICES F-M•1-Z•M 3 SERVICES ASSESSABLE UNITS 6 SERVICES ASSESSMENT RATE $535.77/SVC $455.17/SVC ASSESSMENT RATE $801.99/SVC The assessment rate for the 4 -inch sanitary sewer and 1 -inch water services was computed in the following manner: 4 -inch sewer 1 -inch water Total $455.17/SVC 1.99/SVC 257.16 Ll The assessment rate for the 6 -inch sanitary sewer and 1 -inch water services was computed in the following manner - 6 -inch sewer $535.77/SVC 1 -inch water 801:99/SVC Total 51.337.76 C. ASSESSMENT TERMS The assessments are to be spread for a term of 15 years as proposed in the feasibility report. The interest rate is 7.0% per annum on the unpaid balance. III. CITY REVENUES (RESPONSIBILITY) I—NIPROVEMENT IMPROVEMENT COST Sanitary Sewer Lateral Water Lateral Sanitary Sewer and Water Service Pairs Total Gerald R. Wobschall Reviewe k ,-T'ublic Works Department Dated: — - 9 $68,082.19 35,447.41 7.784.75 $111.314.35 ASSESSMENT REVENUE $68,082.46 35,446.99 7,784.76 $111.314.21 CITY icy P•V- _V— Re 'ewed:� Fin ae D rrtent Date q cc: Thomas A. Colbert, Director of Public Works Tom Pepper, Assistant Finance Director Jim Sheldon, City Attorney Sue Sheridan, Accountant I G: ENGINEERS/ASSESSMENT/ProjNo.700Form.doc �3 LL1 O Q N en N w m uj Q Q n w n n m .V C c'I Q ca C n Q a' IA rf N h 0 O ? Oa N > a Q LL Z N N N n n C 0 C In ID 07 Y7 H a' J cr Lu w � LL n m n OI D N 10 N f7 N O 4n J n N D� D 0 Pf aWa N N O N O� a. a 11 J li M In to 0 O m J a IIm D r n a II N A o a u ► L% 11 o O Z II ? ° I fn a II � I I 3 " II a In M oIn iri Q u II Q f7 N 'n P1 Lo J II N Q m Q In T Lo v J d Ii n O Q 11� N� LL7 d a n cn H V I I to co O Z II II J I I I I II J a ri Q f�ri N' 61 D c� O _2 r I I O a u n I I J I I Ui � II i ww_ww_ww 88885 f7 Q Q fh N Q awwooMCNioo O 0 0 0 0 0 0 o D o 0 o D a 0 0 0 0 0 0 N N N N N N 0 0 0 0 0 0 1 1 ASSESSMENT LEGEND x 6"x 1" SERVICE - $ 1,337.76 4"x 1 " SERVICE - $ 1,257.16 22.82/ A.F. WATER LATERAL $ 43.83/ A.F. SANITARY SEWER 8/5/97 r00ASSESS 700ASS CA CORNER LOT CREDIT - 7 - wMt 3 Service Drive & Hall Street CITY of EACAImprovements Project 700 -j < 8 u-) If In * aR F P, 0 Cte'1 it PY I ii P� U.1 T D(D 0 L6 Lcli If% in if uj IN it 0 Ir It aR 0 14 ci n In o v v co c itit 49 -j 0 1^ 6 C6 ff it U')aR 8 O I QI 1 C) II If C5 1 Im C) C4 g 1 C5 N 3Q C4 O (n if at N W') i II If z fn < 0 a C) I. < UJ w 'T°II cri -T ii of Ul) cn U U. A U.; 0 V7 11 V7 11 — . 0 cr a. CM In aR th 10 4)9 ID r- co C14 co to I R to C4 LLI CNZR Inpp In ap 0 i II -W ci If If Ci Of Of If If -W II LLJ cr11 CO I() to f. Lr) in I q 06 Z; Lr) Z co Lri Lr) Cd V) N P� cr II N O 07 to r- w7It If INILA n 0 P, In 8 X m v 3; r,- < M C" 0- M- Lli z z z < 2 E Z co, L) < co olm =) =) w UJ < LL U. 8 -) z 0 S Fm s -A Ix 0 I-- cn cr 0 Uzi 0 0 1--m t- 03 � cr 'Zo❑I.- r VJ 0 . 'R E Lu I& r CL z L) 0� 0 j �- L) z M 0 C3 LLJ < co =0 -i 7E Z a, (L 0 z 4) 111 T -j -0 tm 0. t- - E U uj co LLJ Z E U 0 uj CL 0 r rl r U L) U- 0 0 E Z < w s o r t— LL E LL E . .4 I! cs C Cb v In C z 0 W < < o E u 0 Z, Z co UJ rr_ LLJ LLJ C) CF) 0 -0 : 0 < U 0 83 U'j r 1.0 416 15 13 130.00' 155.62' 50' 107.57 91.70 91.54 �/ 10q.30 r o CAROL STREET 7z8 r 1w 12 186.67• 1130.00' 141.53' w u CO g 1 O 1 Q p 032-04 O is26" 0 O 126.50' li 033-04 W C13 1 0.0 r 9 2 Om �O O O UTLOT 9 IJAUV00 LAIJE y�^ 2 OQ O OUTLOT C tp p J I 287.66' ! 131.06' co 183.50' n f f n ryr41%'i f r r rn r O r t o3,-04 4 - /J 126.50` Q 187.9 227.25' tri ---------- ----------------- -- - -_- -----f 100.00' 11 150.00' 7 313.41' r `Q SEPTIC � 1 j rq r SYSTEM V` JI r f'J j �r^Oi 2 Ln a' 032 03 292.98' o � n v os, -o3 r`1Xr,3' 004' 5 0a0 03 13 /o o 4 :1 L 150.04' _. 294.84' _ FARM ROAD 040-51 City of Eagan 0 SCALE 1"= 100 ASSESSMENT LEGEND ® 6"x 1" SERVICE - $ 1,337.76 ■ 4"x 1" SERVICE - $ 1,257.16 ------ E 22.82 / A.F. WATER LATERAL 43.83 / A.F. SANITARY SEWER T.H. 3 Service Drive & Hall St. Project 700 A1111110-1 1-00 J N N N 1 vi f / O f r �7 oV 031-04 4 f f j f p ,l I 126.50' 187.99' 227.25' a� . HALL ST. 150.00 , r 100.00' 90'30' SETBACK 313.41' r , 5' �r 10' f ,o,I r i Or SEPTIC rQ,I SYSTEM p r , N AREA ,r 15,981 SFS r , 20 rr r f 3 - 0 032 03 -_ i 0) 051-03 100.03' 150.04' 5 040 0 ' � o ' r o O 4 r+ r + O O 100._03' 150.04' 294.84' r fr � - FARM ROAD r 040-51 f SCALE 1"= 100' HALL8x11 10-14-97 ;W411c, Revised standard OPTIO 4NE plate # City of Eagan _ csj ori N r � O Q, O 031-04 ' ` Or r r r Or � I ! _ HALL ST. rQ 100.00' 150.00' r r ' I ' , O r 'IQr o I ' IC) ' SEPTIC of SYSTEM r , ---- --- 2 , co 30' o;' --- SETBACK ri r' � ! r � r ' ! AREA ! yh 29,179 SF ! o r L- - - - - - - - r , r + 100.03' 150.04' D � r r r + r rr o 4 0 rrr r' 040-03 o f r ' , I 100.03' 150.04' r � 3 f"? cl�� 292.98' 051-03 5 294.84' r ` FARM ROAD 040-51 r 11 313.41' SCALE 1"= 100' Revised <f `11-�� OPTION TWO = City of Eagan standard plate # I V. 0 031-04 r O , 30' HALL ST. SETBACK � r , 100.00' 150.00' , ---7 SETBACK rrQr 20' r AREA 5' r ' 27,120 SF ---- - -- --� -� 1 � N r SEPTIC 2 3 00 ' 3 r rr 00. - ----- ' 0 032 03 ------- ' - / M r � r r rl n� 1 r r I O � r r I N f T) N 1 4 1 292.98' 051-03 r , 5 r - 0 r r' 100.03' 150.04' r + r r !r r o 0 r , 0 4 0 r ,r 040-03 C? o rr r+ 100.03' 150.04' 294.84' r r ' FARM ROAD 040-51 r OPTION THREE City of Eaaan 313.41' r l + SCALE 1"= 100' Revised standard plate # J 1 e� I'll o Q � 031-04 r + r O �, 126.50' Q 187.99' 150. ao, HALL ST. + q 100.00' 90 30' SETBACK r ' r 5' �- r ro, , r ICO rIOr` SEPTIC I 1 SYSTEM AREA , 24,503 SFr , r 20 , r r ,+CO 3 rco- - ,' 032 03 o , r r r r 05 Ll r -1 10' 051-03 I L ----- J ,! 100.03' 75' 5 r+ 'r 040 0 150.04Q j r � 1 +/100.03, 4 I + rr 150.04' 294.84' FARM ROAD + 040-51 LO Ld N 313.41' SCALE 1"= 100' H ALLBx 11 10-14-97 Revised standard OPTION FOUR plate # City of Eagan David & Heide Kolhoff 4880 Dodd Road 1'017 A, Eagan Minnesota 55123 Tel: 612/423-9752 October 1, 1997 Thomas Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 SUBJECT: Project No. 700 - Hall Street Utilities Dear Mr. Hedges: As stated previously in our letter to the City of Eagan dated May 2, 1996, we are against Project No. 700. We do not agree how this whole situation was handled, and we do not want to be assessed any amount for this project. We are not using the services of city sewer and water; we have a working septic and well. This whole project was started by two businesses who petitioned for city sewer and water. One business owner (Neisius) also wanted the sewer line to run to his residential property. We did not need nor want city utilities, and everyone involved (the petitioners and ourselves) would have been satisfied if you would have stopped the project short of our property. Both businesses would have received utilities and a private extension could have been run to the Neisius residential property. This was discussed at the May 7, 1996 meeting and Mike and Shar Neisius agreed to this. In fact, it would have been cheaper for the Neisius' to stop the city line just short of our property and run a private extension to their residential property -- not more costly as it states in the minutes of May 7, 1996. So why were the city sewer and water lines run all the way down our property line to Dodd Road? If the city's only motive was to service us, as it should be since we are the residents being assessed, the utility lines could have run down only 10 feet (or less) of our property. We would have received just as much benefit from 10 feet of utility. Again, all petitioners and residents would have been serviced and happy and owing much less in assessments. So what is the benefit of running the lines all the way to Dodd? It certainly was not to benefit us. In fact what is stated in the minutes of May 7th is "for future looping of the system." That will not benefit us -- that will benefit those in the future who decide to have city sewer and water. Page 2 City of Eagan As we stated back in May of 1996, we feel if the majority of Dodd Road residents petitioned for city sewer and water, and everyone on Dodd Road from Cliff Road to 120th was being assessed for such services, we too would accept assessment fees and go on with life. Our septic tank is in the front of our yard and it would make more sense for us to receive services from Dodd Road, not Hall Street, if it was ever feasible for us to do so. And that is what we want: To wait until such time that city sewer and water is petitioned by a majority of Dodd Road residents, South of Cliff Road, and lines for such utilities are placed in front of our house at 4880 Dodd Road, we will then be assessed for those lines. Please think of how something like this might effect you. You don't need water or sewer but you are expected to pay $28,899.26 over the next 15 years for them. That doesn't make sense because you could put a new well and septic in place for about $10,000. You could send your two kids to a state college for four years for the amount you are expected to pay for something you don't need. Your house sits on two lots but right in the middle of them. You can't sell one lot to pay for sewer and water. You're stuck; your only hope is that city council members see things your way! Sincerely, David A. Kolhof" Heide J. Kolhoff cc: Thomas Eagan, Mayor Patricia Awada, Council Member Bea Blomquist, Council Member Sandra A. Masin, Council Member Theodore Wachter, Council Member m Agenda Information Memo October 21, 1997 OLD BUSINESS: lem 01 XYZ ACTION FOR COUNCIL CONSIDERATION: To approve/modify the Public Works Committee recommendation regarding the drainage issue at 2135 VVuthering Heights Road. FACTS: • Charlotte Sommers of 2135 VVuthering Heights Road has contacted the City of Eagan on several occasions requesting action to correct a drainage and erosion problem she is experiencing on her driveway at the same address. • At the September 16, 1997 Council meeting, Ms. Sommers again addressed the Council under Visitors To Be Heard regarding this issue. The Council directed the Public Works Committee to review this issue and provide a recommendation. • The Public Works Committee met on October 13 and reviewed the history of this issue and considered four options. As a result of that discussion, the Public Works Committee Members ( Ted Wachter and Bea Blomquist) both are recommending Option # 4 which reaffirms the private nature of the erosion problem with no City action. • Ms. Sommers was informed on October 16 of the Public Works Committee's recommendation and the Council's consideration of this matter on October 21. ISSUES: • Staff has received a telephone call from Ms. Betty Basset (2101 Wuthering Heights Road) indicating that she and 4 - 5 of her neighbors are strongly against any consideration of upgrading and paving Wuthering Heights Road and believes that the problem is a private property issue. ATTACHMENTS: • Staff memo to the Public Works Committee, pagesanc. Note: Extensive background notes, correspondence, topographic, and street layout information are available if any Councilmember is interested.. Please contact the City Administrator and it will be forwarded. city of eagan - MEMO TO: THE PUBLIC WORKS COMMITTEE, TED WACHTER, CHAIR C/O OF THOMAS L. HEDGES, CITY AD1vIINISTRATOR FROM: TOM COLBERT, DIRECTOR OF PUBLIC WORKS DATE: OCTOBER 9, 1997 SUBJECT: PARCEL 10-01800-010-78, DRAINAGE COMPLAINT 2135 WUTHERING HEIGHTS ROAD (CHARLOTTE SOMMERS) ISSUE In October of 1995, Charlotte Sommers began contacting the City of Eagan regarding severe erosion of her gravel driveway resulting from drainage runoff from Wuthering Heights Road. She is requesting that the City improve the public street to City standards and, at a minimum, install storm drainage facilities. The house that sits at 2135 Wuthering Heights Road was initially built in February of 1959 by Leon and Pearl Hazel. In August of 1982, the Hazels expressed a concern with the storm water runoff along the west side of Wuthering Heights road eroding their gravel driveway. The City's response (82082) indicated that the erosion problem was on a private driveway and beyond the City's scope of assistance. They were then informed of the public improvement process to have streets and storm sewer installed within the Wuthering Heights Road public right-of-way. However, nothing ever progressed. In April of 1993, the Stevens Addition provided for a two -lot subdivision on the east side of Wuthering Heights Road. In December of 1993, the Wuthering Heights Addition provided for a three -lot subdivision on the west side of Wuthering Heights Road. With both subdivisions, approved, the Council waived the requirement to have Wuthering Heights Road upgraded to City standards with related storm drainage facilities. In October of 1994, Charlotte and Dan Sommers purchased the property at 2135 Wuthering Heights. In October 1995, the Sommers contacted the City of Eagan expressing concerns regarding the ongoing drainage and erosion problems on their driveway. They were again informed of the private nature of their problem and encouraged to work with their neighbors to redirect the flow and/or pave their driveway to eliminate the erosion. In the spring of 1996, Ms. Sommers sent a letter (March 14, 1996) to the Mayor again requesting the City to initiate the appropriate public improvements. The staff memo (April 1, 1996) summarized the issues to date. With Ms. Sommers attendance at the September 16 Council meeting, the problem apparently continues along with her demands that the City do something. The Sommers take access to the Wuthering Heights Road via a private easement across the southern portion of the property to the east (# 2125). A review of the topographic maps and a field investigation indicate that the property owner to the east (# 2125), at sometime, constructed a berm along the north side of the Sommers' driveway preventing runoff from following a natural drainage swale across their private property. This action appears to contain the natural runoff within the Sommers' gravel driveway creating continual erosion problems. The following options are available for consideration: 1) Initiate a public improvement for the installation of streets and storm drainage facilities as an assessable public improvement. (Many neighbors object to this option.) 2) Regrade the existing gravel road to redirect the drainage to another location and acquire the appropriate drainage easements and perform the appropriate erosion control. (This inevitably will meet with objection from the affected property owner(s).) 3) Pave the private driveway access to the Sommers property. (This involves the expenditure of public funds on private property.) 4) Reaffirm the private nature of the erosion problem and inform the Sommers of the City's position and recommended preventative erosion control measures. I will be happy to elaborate on any aspect of this issue as may be appropriate. Respectfully submitted, Director of Public Works Enclosures Parcel history documents TAC/ds G -PUBLIC W ORKSCOU M I77EFJPuce110-01800-010-78 W ° �-t ��, L v L P.- %1� � V 0 n ATL �' L J,4` C ��' q tA C, 16'1'�gI Agenda Information Memo October 21, 1997 ACTION TO BE CONSIDERED: Provide comments/response to Dakota County regarding their proposed 5 -Year Capital Improvement Program (1998-2002). FACTS: • In April of this year, the City received the current (1997-2001) CIP from Dakota County along with a request to provide recommendations for their consideration in preparing the next (1998-2002) CIP. • On May 6, the City Council provided several comments regarding proposed revisions for consideration by the County in the preparation of their new 5 -Year CIP. • On October 3, City staff received the County's response to the Council's comments along with a request that the City Council provide final comments back to the County by October 31. ISStiES: • In regard to County's response No. 3 (Cliff Road Upgrade — Ches'\-Mar to Lexington), there are residents of the Parkcliff development that would like to see this project accelerated to 1998 in concurrence with the County's position, but contrary to the Council's revised schedule of 1999. However, their interest in accelerating this project is contingent upon a design that allows a median break for full access to Cliff Road from both the Parkcliff Drive and Parkridge Drive intersections. In order to allow a full access median break at Parkridge Drive, the County will = allow a full access median break for the Oak Chase Road intersection. The County is requesting the City Council to decide which intersection (Parkridge Drive Q Oak Chase Road) will receive a full access median break. Christie Soderling, representing the Parkcliff subdivision, has indicated that if the Parkridge Drive intersection does not receive a full access median break, they do not want to have the Cliff Road upgrade performed in the near future. • The access issue was discussed and reviewed by the Public Works Committee (Ted Wachter and Bea Blomquist) on October 13. After significant discussion of both options, the Committee was split in their recommendation to the City Council. Councilmember Wachter supported and is recommending a full access median break for the Oak Chase Road intersection and closing the median access for the Parkridge Drive intersection. Councilmember Blomquist supported and recommended closing the median at the Oak Chase Road intersection and opening the median for full access at Parkridge Drive. • As a result of a neighborhood meeting of the Oak Chase subdivision held on Thursday, October 16, the Oak Chase subdivision strongly supports the median opening and full access at the Oak Chase Road intersection. The majority of the Oak Chase residents at that meeting were also in favor of having Cliff Road improved in 1998. tis Agenda Information Memo October 21, 1997 (Count- 5 -Yr. CIP Cont'd.) • While typically the issue of median breaks and access is usually discussed at the time of a specific project's approval hearing, the Council's decision regarding this median opening design issue will directly impact the Parkcliff neighborhood's interest in scheduling the upgrade of Cliff Road to a particular year. It is anticipated that representatives of both neighborhood groups will be present to support their position. • In regards to the County's response to Eagan's earlier comments regarding the CIP, the Public Works Department supports the County's response to items No. 1, 2, 13, 14, and 15. The significant differences relate to the County's response No. 3 (Cliff Road) and No. 5 (Lone Oak Road), which should be specifically addressed by the Council. ATTACHMENTS: • Eagan's May 7 comments regarding proposed CTP, pages and • Counvy s response to City's comments, pages 4 L and . Location map, page. • Public Works Committee packet info., pages through - dtV of Cagan At the Eagan City Council meeting of May 6, 1997, the 1997-2001 County CIP was reviewed in detail as it pertains to the City of Eagan. The City Council has made several requests for consideration in preparing the 1998-2002 CIP. These requests are summarized as follows: Roadway Improvements YEAR THCMAS EGAN I SEGMENT ,Mcvor May 7, 1997 Lone Oak Rd. Neil Armstrong Blvd. - TH 55 PATRICIA AWADA 1997 BEA SLOMQUIST Federal Dr. - Promenade Ave. SANDRA A. IMASIN THEODORE WAC.' -i7 MR KEN HARRINGTON PLANNING MGR Counc;l Memoers DAKOTA COUNTY ADMINITISTRATION DEPT THOMAS HEDGES 1590 W HWY 55 C:tv Acmtnlurcrcr HASTINGS MN 55033-2372 E. J. VAN CVERBEX ChesMar Dr. - Lexington Ave. C;tv Gera Re: Dakota County CIP (1998-2002), Eagan City Council Comments Yankee Doodle Rd. Dear Ken: 2 -lane rural At the Eagan City Council meeting of May 6, 1997, the 1997-2001 County CIP was reviewed in detail as it pertains to the City of Eagan. The City Council has made several requests for consideration in preparing the 1998-2002 CIP. These requests are summarized as follows: Roadway Improvements YEAR ROAD I SEGMENT ROVEMENT L1997 Lone Oak Rd. Neil Armstrong Blvd. - TH 55 7and 4-ivided 1997 Yankee Doodle Rd. Federal Dr. - Promenade Ave. Financing the 1996 6 -lane widening 1998 J Lexington Ave. Golfview Dr. - Clubview Dr. 4 -lane divided 1999 Cliff Rd. ChesMar Dr. - Lexington Ave. 4 -lane divided 1999 Yankee Doodle Rd. TH 149 - County Rd. 63 (IGHT's) 2 -lane rural 1999 , Lone Oak Rd. TH 55 - County Rd. 63 (IGHT's) 4-1ane divided 2000 � Nothing Scheduled 2001 Nothing Scheduled 2001 Pilot Knob Rd. Yankee Doodle - Duckwood Dr. 3rd lane widening Future Cliff Rd. Lexington Ave. - TH 3 3 -lane urban Future Lone Oak Road TH 13 - Pilot Knob Road 3 -lane urban Future Diffley @ Rahn Road Intersection improve. MUNICIPAL CENTER 3830 PLOT ,c: 1G8 .?CAC THE LONE CAK TRE- MAINTENANCE FACILIT EAGArr. rair:rtESCrA X51'--1307�� THE SI ABOL OF �TR�vP O�:Ti-+:I•{ `n�R rr•• � int �wr,lr/ °r,: oC. :• E PyCrt is � °; �8:.:c�a E.a .rt rn:r;r;ESC•'A. __ ; rt11--, r.vr- 'r' Signals YEAR INTERSECTION LOCATION 1997 I Difflev @ Rahn (Prelim. Eng. Study Only) 1998 I Lexington Ave. @ Wescott Rd. 1999 I Mone Scheduled 2000 I None Scheduled 2001 I None Scheduled Future I Pilot Knob Road @ Highsite Drive Future I Lexington Avenue @ Duckwood Drive Future Diffley @Rahn (Signal with intersection imp.) Future Pilot Knob Road @ Towerview Road Future Diffley @ Johnny Cake Ridge Road Bikeways (Both sides @ 55%) YEAR ROAD SEGMENT 1997 Lone Oak Rd.. ! Neil Armstrong - TH 55 1998 Lexington Ave. Yankee Doodle Rd. - Lone Oak Rd. 1999 Cliff Road + ChesMar Drive - Lexington Avenue 2000 None Scheduled 2001 None Scheduled Future None Scheduled These requests were approved unanimously by the City Council and a copy of the formal minutes on that action can be provided as so requested. Please let us know if any of these requests cannot be accommodated by Dakota County so that the City's 5 -Year CIP for the same time frame can be made to be compatible with Dakota County's. This will help to facilitate and ensure the continuing partnership that our two agencies have enjoyed in the past. Thank you for the opportunity to review and comment on your CIP. Sincerely, cc: Thomas L. Hedges, City Administrator Dave Everds, County Highway Engineer ` Thomas A. Colbert, P.E. Director of Public Works TAC/jj ti0 = Q 00 ts SS Ci v cy y c cc rn -,ON w w 2 G0� bm mac... �> it w �U•� �.�U 2 C°0 .� C°p � O — c... �• - u a •o aca 3 °' .3 cg c C ase oo�� ; cooaz =cam SEs hU.�c2 Es-�-v H U 4) Uc< c �' N e• i O - U > . v a` s eh M 'C o � A $ o U s E o F. U Nr o a r E G► E M00 G _ Q N N `O > cn enU cc +- •2.� 2,�N 46- > > ts_ v v ° v Coeo� c� oA 2u 2n' .5` cn y y O y y G•�i ° c a+ c •� '� c v 3 s'U CA > aU v o ami +sI �7 c ,► 0 Q o s $ C Q D 51 Q J tdt V �( Q 041 Al = 6.do l ` o o � s •d eo jooas 02233 V uo° CA 00 asU5 cc 0a o y 2W2 aa3°� t2q��a CA 3 92 C 3ui E•mac .0u oU c �aF•^�V 6, °23 o0ea V= 6.• �'°.dONW.�baO v �=ooc a•6FoU 6. a 3 a•3 .. ago c eq e -i er vi a? a� ON. '� cCa°c Q`uao G °mss •-+U� = =c.. -v 6. cys0" ou�U u0 as c.. p s as c.. - .O e 3 0 } " 0 t+ as qn cn en ON 60 .y r3 •= g a cis 0 _ V to Gm QC eo 0 c he 3 ca sex^✓� G o°U'v •4;_ c.� ..a J � c w o° 0U=" a3ic°�c u 6.a V 0 D\ Zee cneo p eb G' o ° L Cc rr, rx aZuuuo wO � w � 2 b � � % v W J M -- 042 DAKOTA COUNTY 5 YEAR C.I.P. ( 199'- 2004' ) nn f 91 X' — a4 0 1 Pr2400$ t l) FUTURE ( F PROGRAMED (97.98...) Q TRAFFIC SIGNAL - (F) TRAFFIC SIGNAL - (97,98... Q O210-�0A R^. 97COW T 7 Cp 4/25/97 AFRE VALLEY RosEvo r ao rtoA city of eagan MEMO TO: PUBLIC WORKS COIND, IITTEE , TED WACHTER AND BEA BLOMQUIST %THONIAS L HEDGES, CITY ADNII.NISTRATOR FROM: TON1 COLBERT, DIRECTOR OF PUBLIC WORKS DATE: OCTOBER 9, 1997 SUBJECT: PROJECT NO. 680, CLIFF ROAD UPGRADE (CHESMAR DR — LEXINGTON AN - The City and County staff are receiving increasing requests from the local community to upgrade Cliff Road as proposed under the above -referenced project. The City Council has directed this project to be programmed for 1999 and the County is proposing it for 1998. The Dakota County Highway Department will not approve a median break providing full access at both Parkridge Drive and Oak Chase Road. They have requested the City to designate which intersection should receive full access with a median break relegating the other intersection to a right-in/right-out only . movement. There obviously will be conflicting opinions from various neighborhood residents making a popular decision difficult. In May of 1996, a public hearing was held and the referenced improvement was subsequently denied by Council action with direction that it be reconsidered in -the Capital Improvement Program for 1998. On May 7, 1997, the City Council directed staff to move the proposed improvement back to 1999. The City Council will be discussing the County's proposed overall CIP program and schedule at the October 21St Council meeting. Although the attached graphic shows a full access at both intersections in question, on September 23, County staff informed me that they would not approve this design. OPTIONS The following three options are available for consideration: 1. RESTRICT THE ACCESS FOR PARK RIDGE DRIVE. Westbound traffic could make a U-turn at the Oak Chase Road opening or turn left at Park -cliff Drive. The Park Cliff subdivision traffic desiring to head 'Arestbound could use the Parkcliff intersection. However, this will increase the amount of internal traffic within the subdivision to the objections of many residents. Also, while the site distance along Cliff Rd. at Parkcliff Dr. will be adequate, it will be less than what would exist at Parkridge Dr.. In any event, the entire Parkcliff subdivision would be serviced with one full access (Parkcliff Drive) and one limited access (Parkridge Drive). This option will also provide full access to the existing unplatted homestead(and future 4='- lot subdivision) located opposite Oak Chase Rd. 2. RESTRICT FULL ACCESS AT OAK CHASE ROAD. This would provide full access at both the Parkcliff Dr. and Parkridge Dr. intersections as desired by many in the Parkchff subdivision, however, it would restrict full access to the Oak Chase 1-6 Additions as well as Wilderness Run Road. There is no other secondary access to Cliff Road from the north between Lexington Avenue and Pilot Knob Road for these affected neighborhoods. This would also limit full access for the existing (and future) home(s) south of the Oak Chase Rd. intersection. However, traffic could make U -toms at either of the full access intersections (Parkcliff or Parkridge Dr.) 3. REQUIRE FULL ACCESS AT ALL INMRSECTIONS. This would provide the most flexibility and convenience for access to all local residents. However, the county believes that this would create confusion at the Parkridge Dr. and Oak Chase Rd. intersections resulting in increased turning movement conflicts and reduced safety on this arterial county road. Subsequently, the county will not approve the plans and the project would not proceed. OTHER CONS EPLATIONS Ms. Christie Soderling, representing the Parkcliff neighborhood, has submitted a petition and has been ve active in trying to get this project approved and constructed as soon as possible. However, she has stated the level of support of the neighborhood to accelerate this project's schedule is significantly reduced if fu access will not be provided at the Parkridge Dr. intersection. It would be helpful for the Committee to provide a recommendation to the Council for their consideration. the Oct. 21" meeting. Respectfully submitted, Director of Public Works TAC/j j Attachment: Feasibility Report Layout 6b Street map layout W 0 %* C. p�,,,C— J #�L� � & N v�sf 1;6ti3Opa 1ATb � 1L 0 9-Ot N 1Z 0 �c;� W tD � O z L-' � �� O a° m CL rr°^^ vJ �Q0Lj cL o �Q W C� UL •\ ti sr rn rn 3 r V C W W tD � O z L-' � �� O a° m CL rr°^^ vJ �Q0Lj cL o �Q W C� UL O C W U 3: LLJ co l .Q. EASTER SrG,RiO -� E��O So LN, z J _"EMl OCK A AMI T ?1 ALSO 1 Y o CLEOME/TRI fCY II C0 LA. rEAR zl '40 A W FRf� I� � LA. = LAce I F. CIR. KLc ST, f AMARyL I W LA. Il� a� r z, CARLSON THOMAS LAKE PARK V PAS KNOL,LI <+ I + (Co. RD. 30) W, +' "�! w1LDERNESS `fP = r nr�tt pry \ r tf ,i LN. v Oq� ( S. KESIDE�Q� �Cp'-RN:SS CAKE— DR. CLrRVE �� 0A� Cir o 28'` m 1 n w GCS MARC CIR a9c I a g ! . A -;Dwt x I ?Qt �A al�pUNBER QRy ✓� o I LJG�73Sri} �I LA. a24: 99 t» GNASE v c 62 pp t W .DEL ORES (, gtip � 3 PARYV/EW g �Tfio AFw f s ` .z l A. a GOLF G c) `` COURSE � R. �1J YI R. W� `CCA LA' ' P�nImo"GEORGE '11 23 OHMANN `EgANON > PARK U4 GRAC, OR. 1 01 �NS�N L AK£ 4-1 r WALNUT H LL PARK Agenda Information Memo October 21, 1997, Eagan City Council A. PRELIMINARY SUBDIVISION AND PLANNED DEVELOPMENT AMENDMENT — RAHN RIDGE THIRD ADDITION WAHN RIDGE ASSOCIATES) ACTION TO BE CONSIDERED: > To approve or deny a Preliminary Subdivision (Rahn Ridge Third Addition) consisting of two lots on 2.42 acres currently platted as Lot 2, Block 1, Rahn Ridge Second Addition, subject to the conditions listed in the Planning Commission minutes. > To approve or deny a Planned Development Amendment to allow construction of an office building on proposed Lot 1, and a medical/dental clinic on proposed Lot 2, Block 1, Rahn Ridge Third Addition. Approval of the Planned Development Amendment will create a new Preliminary Planned Development for both Lots 1 and 2 subject to t he conditions listed in the Planning Commission minutes. FACTS: > The proposed subdivision would create two lots of 1.54 acres (Lot 1) and .88 acres (Lot 2) A 6,000 square foot medical/dental clinic is proposed for Lot 2, and a 13,248 square foot future office building is proposed for Lot 1. > The existing planned development for this property was approved and the agreement executed in 1996. Earlier this summer, an amendment was proposed to allow construction of a motel on the northerly portion of the site. The proposed motel use and consequently, the accompanying subdivision were denied by the city. > Both the buildings are proposed to be similar in architecture to the existing office building south of this site. > The Advisory Planning Commission held a public hearing on September 23, 1997. The APC recommended approval of the Preliminary Subdivision and the Planned Development Amendment ISSUES: > The office and clinic uses are consistent with the LB designation of the property. Outstanding items include execution of a cross easement for joint access between the proposed Lots 1 and 2, and submittal of a site lighting plan. ATTACHMENTS: September 23, 1997 APC Miriutes, pages _U through Staff Report, pages L6hrough i Pale 4 September 23, ] 997 ADVISORY PLANNING CONMISSION PRELIMINARY SUBDIVISION & PLANED DEVELOPMENT RAHN RIDGE ASSOCIATES Commission Chair Heyl opened the next public hearing of the evening regarding a Preliminary Subdivision of the 2.42 acre parcel into two lots and a Planned Development Amendment to allow construction of an office building and a medical/dental clinic on property currently platted as Lot 2, Block 1, Rahn Ridge 2nd Addition located at the southwest corner of Rahn Way and Rahn Cliff Road in the NE'/4 of Section 31. Senior Planner Ridley introduced this item. Mr. Ridley highlighted the information presented in City staffs planning report dated September 18, 1997. Mr. Ridley noted the background and history, the surrounding uses and the existing conditions of the subject property. The applicant, Randy Hedlund, 4283 Westward Way, was available for questions. Al Tupe of Cedar Ridge Church, expressed his concern about the location of the garbage collection and that it not be near the property of the Church so that it would be clean access to the Church and not in view. The applicant stated that dumpsters would be enclosed in material similar to the building and there was also a landscape buffer between their facility and the Church. Mr. Ridley stated that since no garbage collection was shown on the site -plan staff assumed it would be inside the building and Code requires them to be enclosed in any case. Commission Chair Heyl noted that this proposal seemed to provide a better transition from commercial to residential area than the previous proposal submitted earlier this year. Member Bakken moved, Member Carlson seconded, a motion to recommend approval of a Preliminary Subdivision of the 2.42 acre parcel into two lots to allow construction of an office building and a medical/dental clinic on property currently platted as Lot 2, Block 1, Rahn Ridge 2nd Addition located at the southwest corner of Rahn Way and Rahn Cliff Road in the NE'/4 of Section 31, subject to the following conditions: Standard Conditions 1. The Developer shall comply with these standard conditions of plat approval as adopted by Council on February 3, 1993: Al, Bl, Cl, C2, C4, DI and El. I]@ Page 5 -- September 23, 1997 ADVISORY PLANNING CON 2II,ESSION - - 2. The property shall be platted. Access/Street Desian 3. An easement for joint parking between Lots 1 and 2 shall be prepared and submitted to the City Attorney for review and approval prior to final subdivision approval. The easement shall be recorded with the plat. Parks and Recreation 4. Water quality mitigation shall be met through a cash dedication in lieu of on-site ponding. 5. Parks and trails dedications shall be fulfilled through a cash dedication. All voted in favor. Member Bakken moved, Member Carlson seconded, a motion to recommend approval of a Planned Development Amendment to allow construction of an office building and a medical/dental clinic on property currently platted as Lot 2, Block 1, Rahn Ridge 2nd Addition located at the southwest corner of Rahn Way and Rahn Cliff Road in the NEI/4 of Section 31, subject to the following conditions: 1. A Preliminary Planned Development Agreement shall be executed prior to final subdivision approval. The Agreement shall be recorded at the County Recorder's office with the plat. 2. The term of the Preliminary Planned Development shall be five years. 3. The following exhibits are required for the Planned Development Agreements: Preliminary Planned Development: Preliminary Site Plan Preliminary Landscape Plan Preliminary Building Elevations Final Planned Development: Final Site Plan Final Landscape Plan Final Building Elevations Final Site Lighting Plan 4. All building, parking/drive aisles, and landscaped areas shall be properly maintained. foo Page 6 September 23, 1997 - ADVISORY PLANNING CONMSSION Trash Enclosure 5. All trash/recycling containers shall be stored within the principal buildings or shall be within an enclosure attached to the principal structure, consistent with City Code requirements. Landscaping 6. Prior to final subdivision approval, the landscape plan shall be revised to include grading contours. Architecture/Building Elevations 7. The clinic on Lot 2, Block 1, Rahn Ridge 3rd Addition shall be constructed with exterior materials of brick, siding and asphalt shingles with a gabled roof as shown on the building elevation plans dated August 26, 1997. The exterior materials shall be compatible with that of the existing office building on Lot 1, Block 1, Rahn Ridge 2nd Addition. 8. The proposed office building on Lot 1, Block 1, Rahn Ridge 3rd Addition shall be consistent with the building elevation plans dated January 2, 1997, last revised February 7, 1997. For consistency within the Planned Development, the exterior materials shall be compatible with that of the existing office on adjacent Lot 1, Block 1, Rahn Ridge 2nd Addition. Signage 9. One ground sign not exceeding seven feet in height is allowed for each lot. All signage shall comply with City Sign Code provisions for location, size, setbacks and height. Li,-Fhtina 10. A photometric lighting plan shall be submitted prior to Final Planned Development approval. For security reasons, lighting shall not be less than one foot- candle throughout the parking lot. Parking lot fixtures shall be shielded and directed away from adjacent property. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: September 18, 1997 APPLICANT: Rahn Ridge Associates PROPERTY OWNER: Rahn Ridge Associates CASE: 31 -PP -18-8-97 3 1 -RZ-21-8-97 HEARING DATE: September 23, 1997 PREPARED BY: Pamela Dudziak REQUEST: Preliminary Subdivision (Rahn Ridge 3`d Addition) Planned Development Amendment LOCATION: Southwest Corner of Rahn Way- and Rahn Cliff Road (NE I/4 of Sec. 31) COMPREHENSIVE PLAN: LB - Limited Business ZONING: PD — Planned Development SUMMARY OF REQUEST Rahn Ridge Associates is proposing a Preliminan° Subdivision of the 2.42 acre parcel into two lots and a Planned Development Amendment to allow construction of an office building and a medical./dental clinic on property currently platted as Lot 2, Block 1, Rahn Ridge 2 Addition located at the southwest corner of Rahn Way and Rahn Cliff Road in the NE'/4 of Section 31. AUTHORITY FOR REVIEW Preliminary Subdivision City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. C That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage Planning Report — Rahn Ridge 3`d Addition September 23, 1997 Page 2 and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY The subject site was originally a part of the Mission Hills South Planned Development (approved June 1977 for a term of 15 years) that consisted of mixed residential and commercial land uses. Although the PD has expired, the city has not taken action to terminate the agreement. (C)3 Planning Report — Rahn Ridge 3`d Addition September 23, 1997 Page 3 The southern portion of the PD consists of single family and duplex development. On September 3, 1985, the City Council approved the Rahn Ridge preliminary plat for the Cedar Ridge Church and 25 duplex lots within the PD. The remaining undeveloped property within the PD (2.42 acre Lot 2, Block 1, Rahn Ridge 2" Addition) was designated for Limited Business uses and this portion of the PD is currently guided Limited Business in the city's Comprehensive Guide Plan. In May of 1996, an amendment to the Mission Hills South PD was approved. The amendment called for two office buildings. As a result, a 11,800 s.f. office building was constructed on Lot 1, Block 1, Rahn Ridge 2nd Addition, and a 20,250 s.f. office building was approved for this site (Lot 2, Block 1, Rahn Ridge 2nd Addition) but has not been constructed. The applicant submitted a proposal in June of this year which included a subdivision of the site into two parcels, an amendment to the PD to allow construction of a 38 -unit motel, and a Comprehensive Guide Plan Amendment to CPD, Commercial Planned Development. The Comprehensive Guide Plan and PD Amendments were denied, and consequently, the Preliminary Subdivision that accompanied the request also was denied. EXISTING CONDITIONS The site is flat and the majority slopes gently to the south. The site was graded with previous development and is open with no significant vegetation. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North — Rahn Cliff Learning Center, pond, and Walgreen Drug Store, zoned Planned Development (PD) and guided Commercial Planned Development (CPD) South - Office building, zoned Planned Development (PD) and guided Limited Business (LB); Residential, zoned Planned Development (PD) and guided D -II Mixed Residential (0-6 units/acre); Kettle Park, zoned Public Facilities and guided Public. East - Commercial including Dairy Queen, Holiday Inn Express and Green Mill, zoned Planned Development (PD) and guided Commercial Planned Development (CPD). West - Cedar Ridge Church, zoned Planned Development (PD) and guided Public Facilities. EVALUATION OF RE UEST Description of Request - A Preliminary Planned Development for this site was approved in 1996 and it amended the Mission Hills South Planned Development. The 1996 Preliminary Planned Development identified a 20,250 s.f office building to be constructed on this site. Subsequently, ( a4 Planning Report — Rahn Ridge 3rd Addition September 23, 1997 Page 4 a Final Planned Development Agreement was executed for this site, but construction has not occurred. The applicant is proposing a Preliminary Subdivision of the 2.42 acre parcel into two lots and a Planned Development Amendment to allow construction of a 13,248 square foot office building and a 6,000 square foot medical/dental clinic. The Planned Development Amendment proposes to amend the existing Final Planned Development on this site by creating a new Preliminary Planned Development for both proposed Lots 1 and 2. Compatibility with Surrounding Area — The adjacent properties east of this site are developed with commercial uses including a hotel, restaurants and various retail and service facilities. South of the site is an office building, park and single- and two-family residential development. To the west is a church. For this site between higher intensity commercial development to the east and the church and nearby residential uses west and south, the office and clinic uses appear to be an appropriate transition consistent with the Limited Business designation of this property. Lots — The proposed subdivision consists of two lots and a total of 2.42 acres. The southerly lot, Lot 1, is proposed to be 1.54 acres in area and Lot 2, the northerly lot, is proposed to be .88 acres. Site Plan — The site plan shows a future office building on Lot 1, and. a 6,000 square foot medical/dental clinic on Lot 2. Both buildings are of the same architectural style and similar exterior materials as the existing adjacent office on Lot 1, Block 1, Rahn Ridge 2nd Addition. Trash Enclosure — Outdoor trash enclosures are not shown on the site plan. All trash and recyclable materials must be stored inside the principal buildings or within an attached trash enclosure which satisfies the recently adopted city code requirements. Setbacks — Although the Zoning Code does not have specific setback requirements for a. Planned Development, both buildings appear to meet or exceed standard setback requirements which would be applied to the motel and office uses in other zoning districts. The office building is set back about 100 feet from Rahn Cliff Road, 40 feet from the south property line, about 85 feet from the west property line, and about 20 feet from the north property line. The clinic is set back about 95 feet from Rahn Cliff Road, about 72 feet from Rahn Way, ten feet from the south property line and 60 feet from the west property lines. Parking areas satisfy the minimum 20 foot setback from the public right of way and five feet from side and rear property lines. Landscaping — The preliminary landscape plan appears to provide adequate screening of parking lot areas. The grading plan shows berming between the parking lot and the public streets. The landscape plan should be revised to show grading contours. The proposed landscaping adjacent to the public streets is almost exclusively evergreen trees and deciduous overstory trees. Staff suggests that some of the trees be replaced with shrubs to provide some height variation. dos Planning Report — Rahn Ridge 3'd Addition September 23, 1997 Page 5 Buildin; Elevations/Architecture —The proposed buildings are both one story. The architecture consists primarily of face brick, a gabled roof, and asphalt shingles. The clinic combines the face brick with siding. For consistency within the Planned Development, the exterior materials should be compatible with that of the office building on Lot 1, Block 1, Rahn Ridge 2" Addition. No rooftop equipment is shown on the plans. Parking — Standard parking requirements are one stall for every 150 square feet of net leasable space for the office, and 1 per 150 square feet of gross floor area for the clinic. Based on a leasable area of 10,598 square feet, 71 parking stalls are required and 74 are provided for the office building. For the clinic, 40 stalls would be required and 38 are provided. Combined parking satisfies typical requirements for these uses in another zoning district. Signage — Detailed sign plans were not submitted. The site plan shows a free-standing sign on each parcel, one at the northeast corner of Lot 2, and one on Lot 1 at the northerly entrance. One ground sign not exceeding seven feet in height is allowed for each lot, and all signs should comply with City Sign Code requirements including those for location, size, setbacks, and height. Site Lishtine — Detailed site lighting plans were not included with this submittal. Photometric lighting plans should be submitted prior to Final Planned Development approval. For security reasons, lighting should not be less than one footcandle throughout the parking lot. Parking lot light fixtures should be shielded and directed away from adjacent property. Streets.'Access!Circulation - Access for Lot 1 is proposed through two accesses onto Rahn Cliff Road; one at the north end of the lot, and one at the south boundary of the lot which is shared with the existing office on Lot 1, Block 1, Rahn Ridge 2" Addition. The southerly shared access will also provide driveway access for the future expansion of the existing church parking lot directly to the west. Access to Lot 2 is proposed to the north onto.Rahn Way at the west end of that lot. Two parking lot connections between proposed Lots 1 and 2 are provided. A cross easement for joint parking between these two lots should be prepared and submitted to the city attorne}, for review and approval prior to final subdivision approval. The easement shall be recorded with the plat. Utilities - The preliminary utility plan is acceptable. Sanitary sewer and water main are available for this development from Rahn Cliff Road. Gradin /Wetlands - The preliminary grading plan is acceptable. A majority of the site gently slopes toward the south. The site was graded with previous development and is open. There are no jurisdictional wetlands within the development site. Storm Drainage.,NVater Quality - The preliminary storm drainage plan is acceptable. Storm sewer was stubbed to serve this site with the Rahn Ridge 2nd Addition development. This M Planning Report — Rahn Ridge Yd Addition September 23, 1997 Page 6 development is located in drainage basin A, upstream of Cliff Lake. A portion of the development will discharge runoff to an existing detention basin north of the proposed development, with the remainder discharged through a storm sewer system to Pond AP -44 to the south that already receives runoff from I -35E. Because of the small size of the development, a cash dedication in lieu of on-site ponding is recommended. Tree Preservation — There are no significant trees or woodlands on the property. Parks and Recreation — Park and trail dedications should be fulfilled through a cash dedication. SUMMARY/CONCLUSION The applicant is requesting a Preliminary Subdivision for two lots on 2.42 acres, and an Planned Development Amendment to allow construction of a 13,248 square foot office building and a 6,000 square foot medical/dental clinic at the southwest corner, of Rahn Cliff Road and Rahn Reay. The proposed office and clinic uses appear to be consistent with the Limited Business designation of the property. The site serves as a transition between the major commercial node to the east and north and the church and residential uses to the west and south. The office and clinic plans appear to meet standard zoning requirements that would be applied to these uses in other zoning districts. Outstanding issues to be satisfied with the Final Planned Development and Final Subdivision include submittal of a site lighting plan and execution of a joint parking easement. ACTION TO BE CONSIDERED A. To recommend approval or denial of a Preliminary Subdivision (Rahn Ridge 3`d Addition) consisting of two lots on 2.42 acres currently platted as Lot 2, Block 1, Rahn Ridge 2nd Addition. If approved, the following conditions should apply. Standard Conditions 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3,1993: Al, B1, Cl, C2, C4, D1, and E1. 2. The property shall be platted. Planning Report — Rahn Ridge 3" Addition September 23, 1997 Page 7 Access/Street Desicn 3. An easement for joint parking between Lots 1 and 2 shall be prepared and submitted to the city attorney for review and approval prior to final subdivision approval. The easement shall be recorded with the plat. Parks and Recreation 4. Water quality mitigation shall be met through a cash dedication in lieu of on-site ponding. 5. Parks and trails dedications shall be fulfilled through a cash dedication. B. To recommend approval or denial of a Planned Development Amendment to allow a 13,248 square foot office building and a 6,000 square foot medical/dental clinic at the southwest comer of Rahn Cliff Road and Rahn Way. Approval of the Planned Development Amendment will create a new Preliminary Planned Development for both Lots 1 and 2, Rahn Ridge 3rd Addition. If approved, the following conditions should apply. 2 H A Preliminary Planned Development Agreement shall be executed prior to final subdivision approval. The Agreement shall be recorded at the County Recorder's office with the plat. The term of the Preliminary Planned Development shall be five years. The following exhibits are required for the Planned Development Agreements: Preliminary Planned Development: Preliminary Site Plan Preliminary Landscape Plan Preliminary Building Elevations Final Planned Development: Final Site Plan Final Landscape Pian Final Building Elevations Final Site Lighting Plan All building, parking/drive aisles, and landscaped areas shall be properly maintained. Trash Enclosure 5. All trash/recycling containers shall be stored within the principal buildings or shall be within an enclosure attached to the principal structure, consistent with City Code requirements. Planning Report — Rahn Ridge 3' Addition September 23, 1997 Page 8 Landscaping 6. Prior to final subdivision approval, the landscape plan shall be revised to include grading contours. Architecture/Buil din c Elevations 7. The clinic on Lot 2, Block 1, Rahn Ridge 3'd Addition shall be constructed with exterior materials of brick, siding and asphalt shingles with a gabled roof as shown on the building elevation plans dated August 26, 1997. The exterior materials shall be compatible with that of the existing office building on Lot 1, Block 1, Rahn Ridge 2" Addition. 8. The proposed office building on Lot 1, Block 1, Rahn Ridge 3rd Addition shall be consistent with the building elevation plans dated January 2, 1997, last revised February 7, 1997. For consistency within the Planned Development, the exterior materials shall be compatible with that of the existing office on adjacent Lot 1., Block 1. Rahn Ridge 2nd Addition. Sianae 9. One ground sign not exceeding seven feet in height is allowed for each lot. All signage shall comply with City Sign Code provisions for location, size, setbacks and height. Lip-hting- 10. A photometric lighting plan shall be submitted prior to Final Planned Development approval. For security reasons, lighting shall not be less than one footcandle throughout the parking lot. Parking lot light fixtures shall be shielded and directed away from adjacent property. 109 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights -of -Way This development shall dedicate 10 -foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. A. B. C. STANDARD CONDITIONS OF PLAT APPROVAL Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. Easements and Rights-of-Wav 1. This development shall dedicate 10 -foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. Plans and Specifications 2. 3. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. lel FINANCIAL OBLIGATION — Rahn Ridge 3rd There are pay-off balances of special assessments totaling $8,269 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. The estimated financial obligation presented is subject to change based upon areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are presented. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount None $0 Location Mao L lV, .4®r If Rahn Ridge 3rd Addition Preliminary Subdivision and Planned Development Amendment Case No. 31 -PP -18-08-97 31-RZ-21-08-97 City of Eagan CommunNy D.v.lopm.nt Department / N 14+ E ODD 0 eoo 16M Fee ro ro IV Zoning Map A A Current Zoning PD Planned Development COUNTY STATE Rahn Ridge 3rd Addition AM No. 31 -PP -18-08-97 E 31-RZ-21-08-97 , t 1 1000 o IOOO roc 1 Z d Eagan Community D.vNopenont D.p.rtm.M At,- �E,s,� Comprehensive Plan Map a, 5p ao� Guide Flan Designation LB Limited Business Rahn Ridge 3rd Addition Case No. 31 -PP -18-08-97 31-RZ-21-08-97 City of Eagan Community Development Department i 0 COUNTY STATE AID LB i 1000 0 1000 Feet ?E1NIk.72" aJ. 0'I tAN\ R,'h",E AE_G'IA EAGA4. VA Sal: (It:) Aob-sbc; p M !- Y b � I HCOL VAT n•s oo.m.: w..(w faea r, er ;rK tKr, rm:, m,a Ll/ ca :0 V O Z PRELIMINARY PLAT � m i Y• ; H 4 " I I I s ?E1NIk.72" aJ. 0'I tAN\ R,'h",E AE_G'IA EAGA4. VA Sal: (It:) Aob-sbc; p M !- Y b � I HCOL VAT n•s oo.m.: w..(w faea r, er ;rK tKr, rm:, m,a Ll/ ca :0 V O Z PRELIMINARY PLAT jiI ,■� I! -------------------------- �� l -----•-•-----•---•--- - - - - - - - -----•---- ' II t-I-rT'I------�----- ! i ;J V I I I I—L — ��[ � ` I — — _ � '" i • ru¢s irk, l � t I I C. z —� —J � I� � a c il..• • C C I j �I� l j 6 C c �.�-- Ji . I I t-.4 RIDG:3RD ADD't,D ■J/ ' IR � �i� VA RRAPINN RIDG_ aSSDCR :S I XOS >'M oY M'K yre G40.0 u..t.oc E.D.A. YY _1.- �,. A my (0171 .a-eea' ........ter .....- V V ^zq M I t f- SITE PLAN PIK N+ 66 liiY� CCc �k 66,77 �.e�'• 4KR� F.F RF i t-.4 RIDG:3RD ADD't,D ■J/ ' IR � �i� VA RRAPINN RIDG_ aSSDCR :S I XOS >'M oY M'K yre G40.0 u..t.oc E.D.A. YY _1.- �,. A my (0171 .a-eea' ........ter .....- V V ^zq M I t f- SITE PLAN 'J �n V l {y �jaI�'•C—`I c —tea . . - Iw liplillm;6p �6 :a ss rr LRey SF!�ig SRle! Y� ■ R�FAi��i4t•�' �c ! �i .S�•�iG 2 ,� qqt� i��- i �q�$�`iYts� 3a i ;•- R�. �• ■E IO � y ?: E it �� 2 z X 0 rm PRELIM. GRADING/ UTILITY PLAN MD ADDIT" j ♦ i RAHK RIDGE AS=ATES � sacra wr o+u pn�c R...,, ...m.■ .w.... fi LANDSCAPE 7.,,;; oy'v r9 i3 VIA NMVbl 1-4kiR L4 2.; Vc W/7 31 s"rivA.713 :41,1, myeLl 91*47'"Ag 5v;.i./ll/-7v:/c—X'q .r lao ELEVATIONS MEDICAL/ DENTAL C4 ' 4:0:,-, rd!- :bI �j I 7 i. ,� � '� �� I ILII 1. � � '� 73 "SP IN. Jai VIA ELEVATION., AH OFFICE Agenda Information Memo October 21, 1997 Eagan City Council Meeting B. COMPREHENSIVE GUIDE PLAN AMENDMENT — DELTA DEVELOPMENT ACTION TO BE CONSIDERED: > To approve or deny a Comprehensive Guide Plan Amendment to change the land use designation on approximately 17 acres from CSC (Community Shopping Center) and D -I Residential (0-3 units per acre) to D -III Residential (6-12 units per acre) to allow development of townhomes on property located on Beau -D -Rue Drive in the NE 1/4 of Section 19. FACTS: > Delta Development, Inc. is requesting a land use amendment to D -III Residential to allow development of townhomes. > Because a land use amendment is not tied to a specific development proposal, the City must consider the maximum development potential resulting from the change. If the land use is changed to D -III, the property could be developed with a maximum density of 12 units per acre, for a total of 202 units. The applicant is proposing 125 dwelling units which would result in a density of 7.4 units per acre. > The site contains some steep slopes and significant trees that may make it difficult to develop at the maximum density. The site is within the Airport Noise Zone IV within which residential uses are considered conditional. Therefore, noise attenuation features must be factored into the site and architectural design. > An EAW will be required for development of 150 or more attached residential units. The City will require a completed EAW with an application for residential development if it consists of more than 150 units. > There appears to be adequate street access and utilities to service the site and the proposed residential development. The 50 -foot Northern Natural Gas pipeline easement bisecting the site may pose come development constraints. > This is a fairly dense area of Eagan with an existing residential density of 6.14 units per acre. Adding townhomes to the 17 acre site at a density of 12 units per acre would increase the neighborhood density to 6.9 units per acre. > This is an area of the City that provides a mix of housing types consisting mainly of single family and rental apartments. Townhomes could help balance the mix of housing options in the neighborhood. > The City currently exceeds it target range of 35-38% non -single family detached units. As part of its Livable Communities goals, the City has stated it is not actively encouraging additional non -single family detached housing beyond that already assumed in the current land use plan. raa� > City staff contacted I.S.D. #191 regarding this proposal. School district staff responded that they do not believe the proposed townhome development would have a significant impact on area school capacity. > If the City approves the requested land use amendment to D -III, the property must be rezoned to R-3 within 9 months of approval. If the property owner fails to request a rezoning, the City is obligated to initiate the rezoning. ISSUES: > Several residents of the Cedar Grove neighborhood appeared at the public hearing and expressed the following concerns: townhomes not compatible with single family, too much high density in the area, fear of increased crime, too much tree removal and potential negative impacts on natural environment, and the potential to exacerbate existing traffic congestion problems in the area. > APC members stated concerns about approving this proposal before a more comprehensive study of redevelopment in the Cedarvale area is completed. It was felt that since preliminary work is currently being done to determine whether a TIF redevelopment district should be established in this area, it may not be too long before the City has a clearer idea of how this area should best be redeveloped. > APC members also were uncomfortable approving the land use amendment since it could not be tied to a specific development plan. It is current city policy to review land use amendments prior to, and separate from, rezoning and subdivision requests. Staff indicated that specific development plans would still be subject to public review through the subsequent rezoning and subdivision requests. BACKGROUND/ATTACHMENTS > Minutes of the September 23, 1997 APC meeting, pagesr4�through r > Staff report, pagey-` G through 151 > Letter from Robert and Carole Kriesel, pagetlr�r Page 7 September 23, 1997 ADVISORY PLANNING COIvIIvIISSION COMPREHENSIVE GUIDE PLAN AMENDMENT DELTA DEVELOPMENT, INC. Commission Chair Heyl opened the next public hearing of the evening regarding a Comprehensive Guide Plan Amendment to change the land use designation of approximately 12.7 acres of CSC (Community Shopping Center) to D -III Residential (6- 12 units per acre) and approximately 4.1 acres of D -I Residential (0-3 units/acres) to D - III Residential to allow development of townhomes on property located on Beau -D -Rue Drive in the NE%4 of Section 19. Planner Farnham introduced this item. Ms. Farnham highlighted the information presented in City staffs planning report dated September 17, 1997. Ms. Farnham noted the background and history, the surrounding uses and the existing conditions of the subject property. Ms. Farnham distributed a letter from Robert and Carole Kriesel of 2074 Bluestone Drive regarding this item. The applicant, Mark Parranto of Delta Development, submitted drawings of the concept plan. Mr. Parranto noted that his reason for being present tonight was to discuss the concept of this type of development, an owner occupied development with townhomes and also to give a historical perspective on the area and for the APC to discuss whether this was a reasonable approach to the development of this parcel of land. Mr. Parranto also noted that the zoning in this area is now CSC in which multiple family units are allowed as a conditional use. Several residents spoke in opposition of the proposal expressing the following concerns: (1) loss of view which would be valuable at re -sale; (2) the buildings would not be consistent with the present homes; (3) water and sewer main problems; (4) further traffic congestion; (S) slope erosion; (6) there is enough high density housing and it already exceeds the City target range for this type of housing; (7) concern over higher crime rate associated with apartments and townhomes; and (8) tree removal. In response to Commission Chair Heyl's request that the applicant address some of the concerns stated by residents, Mr. Parranto noted that the view should not be lessened as the buildings would be built at an elevation below that of the surrounding lots so at most, neighbors should see the roofs of the townhomes. As far as sandy soil, they are not planning on building on top of the hills. Mr. Parranto noted that the D-1 portion of this land is Outlot A and that there is a big ridge line that will separate the townhomes from the single-family homes. Mr. Parranto also stated that whatever happens on the CSC property would logically also occur on the D-1 property. He also stated that this plan actually shows a D -II density because of the topography of the area. In response to the increase in crime, Mr. Parranto noted that the target owners for this development would mainly be people in their 20's, single -young professionals or young married couples and Page 8 - - September 23, 1997 ADVISORY PLANNING CONMSSION some empty nesters. Mr. ParTanto noted that owners would have very few children, these are two-bedroom units so they are not built for families. At their site in Burnsville, they are not aware of any police calls. In terms of the preservation of the area, they are trying to work with what is there and are going to do as little grading as possible as it is expensive. Mr. Parranto also noted that trees are important for the sale of townhomes. Mr. Parranto noted that this proposal will generate more tax money than what is there now and that he has already discussed this with City staff and will work with staff on whatever the City is planning in the Cedarvale area. Members of the APC realize the City has a policy to review land use amendments separate from rezoning but they also noted their concern with approving land use amendments without a specific site plan. Commission Chair Heyl noted that her major concern was that she wanted the Comprehensive Guide Plan to foster the redevelopment of Cedarvale and at this point she is still uncertain as to whether CSC or D -III would facilitate this redevelopment. Commission Chair Heyl would like to wait until the City has a better idea of what they are doing with the TIF project and see how the development fits along with that plan. Member Frank noted that he would like to promote individual home ownership and that this concept does do that, he also noted that pricing would not detract from the value of the existing homes. He stated that he was hoping for a combination of commercial and residential but he does not know if the residential land use should be D -II or D -III. Member Miller moved, Member Bakken seconded, a motion to recommend denial of a Comprehensive Guide Plan Amendment to change the land use designation of approximately 12.7 acres of CSC (Community Shopping Center) to D -III Residential (6- 12 units per acre) and approximately 4.1 acres of D -I Residential (0-3 units/acres) to D - III Residential to allow development of townhomes on property located on Beau -D -Rue Drive in the NE'/4 of Section 19. In further discussion, Commission Chair Heyl noted that this plan may be what is best for the City but until they find out what the City's plan is for redevelopment of Cedarvale, they will not be able to determine that. Member Miller also noted that he was not against the plan but would like to wait until the Cedarvale plan before making a recommendation to change the land use. All voted in favor, except Member Frank opposed. PLANNING REPORT CITY OF EAGAN REPORT DATE: September 17, 1997 APPLICANT: Delta Development, Inc. (Mark Parranto) PROPERTY OWNER: Leo Mogol John Lachenmayer CASE #:19 -CG -6-8-97 HEARING DATE: September 23, 1996 PREPARED BY: Julie Farnham REQUEST: Comprehensive Guide Plan Amendment LOCATION: 3960 and 3986 Beau -D -Rue Drive and Outlot A of Cedar Grove #3 COMPREHENSIVE PLAN: CSC (Commercial Shopping Center) and D -I Residential (0-3 units per acre) ZONING: CSC (Com. Shopping Ctr.), A (Agricultural), and R-1 (Single Family Residential) SU NT11ARY OF BEQ VEST Delta Development, Inc. is requesting a Comprehensive Guide Plan Amendment to change the land use designation of approximately 12.7 acres of CSC (Community Shopping Center) to D -III Residential (6-12 units per acre) and approximately 4.1 acres of D -I Residential (0-3 units/acre) to D -III Residential to allow development of townhomes on property located on Beau -D -Rue Drive in the NE 1/4 of Section 19. AUTHORITY FOR REVIEW The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long-range interests of the city. The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. Planning Report — Delta Development, Inc. September 23, 1997 Pate 2 EXISTING CONDITIONS SITE — This 17 -acre site contains six buildings including a single family home, a newer metal warehouse, and four other commerciaUindustrial buildings, some of which are barn like in structure. According to the applicant, the buildings are deteriorated and only the metal warehouse and one of the barn structures are worth salvaging. The site topography varies quite substantially with an overall elevation change of over 60 feet. There are also some steep slopes along a ridge that runs through the property. The site is vegetated with grasses and scattered clumps of trees. SURROUNDING USES North - Cedarvale Shopping Center; zoned CSC; guided CSC East - Commercial and apartments; zoned CSC and R-4; guided CSC and D -IV West - Commercial (some in converted single family homes); zoned CSC; guided CSC South - Single family residential (Cedar Grove); zoned R-1; guided D -I BACKGROUND/HISTORY ZONING - The site was originally zoned Residential 1 on the 1959 zoning map. In 1961 a portion of the property along Beau -D -Rue was zoned Commercial 2. The southern portion - Outlot A of Cedar Grove #3 remained zoned Residential 1 and the portion between the commercial and residential pieces was zoned Agricultural. In the 1980s, "Commercial 2" was renamed "Community Shopping Center (CSC)". In 1984 the City Council rezoned a portion of the property from A to CSC in conjunction with a preliminary subdivision. However, the subdivision was never finalized and recorded. The zoning on the property has remained a mix of A, CSC and R-1 since. COMPREHENSIVE LAND USE GUIDE PLAN - The land use has reflected the zoning, with CSC and D -I designations. However, a portion of the area now designated CSC, abutting the D -I area, was originally designated D -IV (Mixed Residential, 12+ units per acre). In November 1996, the APC reviewed a request by AMS Properties to change the land use designation on this property to D -III Mixed Residential to allow development of townhomes. The APC recommended denial and the proposal was ultimately denied by the City Council. Concerns were raised about the proposed density (up to 12 units per acre) and the lack of details on the plans submitted. DEVELOPMENT OF SITE AND SURROUNDING AREA — It appears the property was originally operated as a farm. In 1984 the former property owner made a request for a preliminary subdivision consisting of 6 commercial lots and one outlot. The City Council approved the preliminary subdivision but a final subdivision was never submitted for approval. As such, the property remains unplatted except the south portion that was platted as Outlot A of Cedar Grove #3. Outlot A is landlocked. It does not appear than any attempt was made to provide for access from /a 7 Planning Report — Delta Development, Inc. September 23, 1997 Pace 3 Bluestone, Carnelian or Jade Point when the property was subdivided. As such the most likely access to Outlot A would be from Beau -D -Rue. - The existing single-family home on the property is currently leased for residential use. The metal warehouse and four commercial/industrial buildings have been used for a variety of retail, commercial and manufacturing uses, including millwork manufacturing, a photography studio, and a gymnastics school. The surrounding area consists of a mix of residential and commercial development, most of which was built during the 1960s and 1970s. Single family development to the south (Cedar Grove) is one of the earlier single family subdivision developments in Eagan, dating back to 1960. The area to the northeast consists of an apartment complex constructed during the late 1960s. The area to the west (which is included in Concepts 2-4) consists of commercial buildings and older single-family homes that have been converted to commercial uses. Cedarvale Mall and surrounding commercial properties located directly to the north and east, have experienced a decline in commercial activity since direct access to T.H. 13 was eliminated. The Ceda ,'ale Special Service District was established in 1994 to improve visibility and maintenance of the area. The subject property is currently under study for possible inclusion in a larger tax increment financing redevelopment district encompassing the entire Cedarvale area. While the feasibility study is not yet complete, several of the buildings within the area of this proposal potentially qualify as substandard structures under the tax increment lay. If that is so. the City could capture and allocate the incremental tax proceeds from a new development on the site to remove the substandard facilities. The developer has indicated that portions of the site could not be redeveloped economically without such assistance. Under the redevelopment statute, the focus is the removal of substandard structures and they may be replaced by any uses, which are appropriate for the area. If a district is created in the future, specific financial analysis would be performed to determine the level of redevelopment cost the City could undertake for this site or some larger part of the Cedarvale area. EVALUATION OF REQUEST DELTA DEVELOPMENT, INC. PROPOSAL — Delta Development, Inc. is seeking a Comprehensive Guide Plan amendment to change the land use on this property from CSC and D -I to D -III Residential (6-12 units per acre) to develop townhomes. If the land use is changed to D -III, the property could be developed with a density of up to 12 units per acre. The request for a land use chance is not tied to a specific development proposal. As such, the City must consider the maximum development potential resulting from the change (i.e. max. density of 12 units per acre). However, the applicant submitted four conceptual development alternatives to illustrate what he believes would be appropriate development schemes. The alternatives range in size from 17 to 25 acres and in density from 7.4 to 9 units per acre (see Exhibits A -D). The following table indicates Planning Report — Delta Development, Inc. September 23, 1997 Paee 4 the size, number of dwelling units, and overall density of the four alternatives. Alternative Size (acres) # Dwelling units I Density (du/acre) Concept #1 16.8 125 7.4— .4Conce Concept t #2 f 17.4 139 7.9 Concept #3 24.8 216 8.7 Concept 94 25.2 228 9.05 Because only the owners of the properties encompassed in Concept #1 have signed the application form, only those 17 acres can be considered for formal review at this time. The City, however, could initiate a comprehensive guide plan amendment for any of the affected properties without the owners' signatures on the application. However, if the City chooses to initiate a comprehensive guide plan amendment on any property other than the 17 acres requested by the applicant, it would have to be reviewed at a future public hearing to allow for proper legal notification. While the following review will focus on the maximum development potential under D -III land use, the alternatives proposed by the applicant, in particular Concept #1 and Concept 44 depicting the full development scenario, will also be considered. Staff notes that the applicant has stated that he has purchase options on several, but not all, of the properties encompassed in Concepts 2, 3, and 4. All of the concept plans indicate that development will consist of a mix of buildings containing 2-8 units. Staff notes that at this stage of development review the applicant is not required to complete a detailed site analysis. However, physical site constraints, most notably, steep grades, could result in fewer buildings on the final development plans than depicted on any of the conceptual layouts. ENVIRONMENTAL IMPACTS Grading/Topography - The site, including all the alternatives, has large variations in topography with several moderate to steep slopes. The site generally slopes toward Beau -D -Rue Drive on the north. Elevations on the site range from approximately 810 at Beau -D -Rue to 874 along the east and south edges of the parcel, resulting in an overall elevation change of 64 feet (see Exhibit E). Site grading to accommodate development could be quite extensive. Site planning that works with the natural topography will help minimize the extent of grading. Storm Nater Drainage/Water Quality/Wetlands - The site, including all the alternatives, lies within Drainaec District A as identified in the City's Stone Water Management Plan (1990) and ultimately drains to the bottom lands along the Minnesota River. Existing storm sewer within Beau -D -Rue Drive is available for connection to serve this property. However, the capacity of the downstream storm sewer conveyance system is such that on-site ponding will probably be Planning Report — Delta Development, Inc. September 23, 1997 Pase 5 necessary. A low area near Beau -D -Rue Drive could be modified for use as a storm water basin of sufficient size to control stone water runoff from the site so as not to overburden the existing storm sewer system. There are no recreational classified water bodies downstream of this site. Water quality mitigation requirements can therefore be met through on-site ponding, a cash water quality dedication, or a combination of ponding and cash dedication depending on the extent of ponding necessary to address conveyance issues and the desires of the developer. A wetland inventory for the site will also need to be conducted by the developer prior to submission of the preliminary subdivision application in order to identify any jurisdictional wetlands. Minimization of wetland impacts and, if necessary, wetland mitigation will be governed by the Wetlands Conservation Act requirements. TreesA'egetation - The City Forester prepared a rough estimate of significant vegetation on site using 1994 aerial photographs. His analysis indicates that there are some large diameter oaks as well as a variety of upland hardwood trees (ash, blackcheny, elm, etc.). The total amount of significant woodland area on Concepts 1 and 2 is about 6.45 acres in size, or about 37% of the site. There also appear to be about 14 significant trees on these sites. The total amount of significant woodlands on Concepts 3 and 4 is about 8.5 acres, or about 35% of the site. There appear to be about 21 significant trees on these sites (see Exhibit F). Development of residential at a density of 12 units/acre could result in more removal. According to the City's Tree Preservation Ordinance, allowable removal for this type of development is 47.5% of the existing significant trees/woodlands. It appears that some significant tree/woodland mitigation will be required to accommodate residential development. However, a more exact tree inventory is needed to accurately determine the amount of significant trees and a more precise site plan is needed to determine actual removal. A tree inventory and detailed site and grading plans will be required with a subdivision proposal. Airport Noise - With the State's decision to expand the airport at its current location, a new north - south runway will be constructed adjacent to Cedar Avenue. This runway will align with the intersection of Cedar Avenue and T.H. 13 and will be about four miles north of the development site. The proposed noise policy contours for this runway would place the subject property within Noise Zone IV. Within this area, residential uses are conditional (see Exhibit G). For residential development to be approved in this zone, a Comprehensive Guide Plan amendment would need to include acceptable findings concerning the following: 1. Specific nature of the proposed use, includinp the extent of outdoor activities. The applicant is proposing multi -family residential development. At this time, no plans or details regarding outdoor use areas have been submitted. 2. Relationship of the proposed use to other planning considerations, including adjacent land use activities, consistency with overall comprehensive planning and relation to other metropolitan systems. These items are evaluated in this report. In general, the proposed 1.30 Planning Report — Delta Development, Inc. September 23, 1997 Page 6 development will not have a significant impact on the metropolitan sewer, transportation or park systems. 3. Frequencv of exposure of proposed uses to aircraft overflight. Current projections indicate that, once opened, the runway will carry 135,000 to 173,000 operations annually. The runway is expected to be used by 37% of the departures and 17% of the arrivals. 4. Location of proposed use relative to aircraft flight tracks and aircraft on -ground o erating and maintenance areas. Because of the position of the runway centerline, one of the six principal departure tracks and a large percentage of the arrivals will be in proximity to the site. 5. Location, site design and construction restrictions to be imposed by the community of the proposed use with resect to reduction of exterior to interior_ noise transmissions and shieldin of outdoor activities. If the City approves residential development in this area, architectural designs and construction methods for new construction within the development must incorporate sound attenuation standards sufficient to achieve an interior sound level of 45 dBA. 6. Method the community will use to inform future occupant of proposed buildin.2 of --,otential _ noise from aircraft operations. tions. The City will require that a notice be recorded on the deed for each lot and/or condominium unit indicating that it is in the Metropolitan Council Aircraft Noise Zone IV. 7 Extent to which the community restricts the building from having facilities for outdoor activities associated with this use. Again, no plans or details for outdoor use areas have been presented at this time. Such plans would be part of a more detailed site plan that would be required with a rezoning and preliminary subdivision request. 8. Distance of the proposed use from existing or 7roposed runways, parallel taxiways or engine ran -up areas. The property lies approximately 4 miles south of the proposed runway. Environmental Assessment Worksheet (EAVW) - An EAW is mandatory for development of 150 or more attached residential dwelling units when such development is not consistent with the Comprehensive Guide Plan. If the project consists of phases, the overall development must be considered in determining the number of units. If a proposal for 150 or more residential units is proposed, the City will request an EAW be submitted as part of an application for rezoning or preliminary subdivision. INFRASTRUCTURE Street Access/Circulation - Beau -D -Rue Drive, north of the parcel is a 44 -foot wide, 4 -lane road. Local street access to this site is only available from Beau -D -Rue. The applicant is proposing to take access onto Beau -D -Rue Drive at one location at the north end of the property on Concepts #I and #2. Two access locations are proposed for Concepts #3 and #4, at the north and south ends of the property. All internal streets are proposed to be private on the applicants alternatives. Planning Report — Delta Development, Inc. September 23, 1997 Page 7 Traffic Impacts - Traffic volumes on Beau -D -Rue Drive in 1995 in this area were approximately 5,000 daily trips. Beau -D -Rue Drive is classified as a community collector street capable of handling 5,000 to 10,000 vehicles per day. Estimated traffic volumes generated by the current use of the entire 25 -acre site are approximately 320 daily trips. The following table illustrates the increase in daily trips estimated for various use scenarios. I Use Existing daily trips Additional daily trips Total daily trips Current use (1995) 5,000 NA 5,000 CSC and D -I 17 acre site 5,000 5,033 10,033 CSC and D -I 25 acre site 5,000 6,014 11,014 D -III C: max. 12 du/ac 5,000 1,204 6,204 f 17 acre site D -III C max. 12 du/ac 25 acre site 5,000 j 1,770 6,770 Concept #1 D -III C, 7.4 du/ac 5,000 738 5,738 17 acre site Concept #4 D -III C 9 du./ac 5,000 1,345 f 6,346 25 acre site Redevelopment of the site (either with 17 acres or the whole 25 acres) under the current land use guide of CSC and D -I residential would generate traffic that, in addition to the current 5,000 daily trips, would reach or exceed the existing design capacity of Beau -D -Rue Drive of 10,000 daily trips. Redevelopment of either 17 or 25 acres at the maximum D -III density (12 du/ac) would generate 1,204 and 1,770 additional daily trips, respectively. The total daily trips estimated for maximum D -III development should not increase traffic enough to exceed the 10,000 daily trip design capacity of Beau -D -Rue. Likewise, redevelopment of either 17 or 25 acres with D -III residential uses at a density of 7.4 or 9 units per acre should not increase traffic enough to exceed 10,000 daily trips and create a capacity problem on Beau -D -Rue Drive. Sanitary Sewer - Existing sanitary sewer of sufficient depth and capacity within Beau -D -Rue Drive is available to this parcel and could accommodate residential development. Water plain - Existing water main within Beau -D -Rue is available for connection by development on this property. Utilities - A 100 foot wide Northern Natural Gas pipeline runs through the site. The location of /3� Planning Report — Delta Development, Inc. September 23, 1997 Page 8 the pipeline lines up closely with the parcel boundary separating the existing CSC and D -I land use designations. The applicant will have to comply with any regulations NNG has for construction within their easement, including a restriction on locating buildings in the easement. COMPREHENSIVE LAND USE IMPACTS Residential Land Supply - Of all of the land in the City designated for residential development, 509 acres (2.37%) is guided for D -III (6-12 units per acre) development. Of the land currently designated for D -III development, only about 10 acres (2%) is still vacant and available for development. As of December 1995, the City's overall breakdown by housing type (versus land use designation) is: 54% single family detached and 46% non -single family detached (i.e. duplex, townhomes, condominiums, and apartments). Within the non -single family detached category, the current breakdown is 39% townhomes, 5% duplexes and 56% apartments. The City of Eagan currently exceeds its target range of 35-38% established for non -single family detached units. Therefore, as part of its Livable Communities goals, the City is not actively encouraging additional non -single family detached housing beyond the 46% already assumed in the current land use plan. Neighborhood Residential Density - In addition to citywide land use and housing supply balance, the housing balance and density within the surrounding neighborhood should also be considered. Existina residential development within the surrounding area consists of an overall density of 6.14 units per acre. If the 17 -acre or 25 -acre sites are developed at the maximum D -III density, the neighborhood density would increase to 6.9, and 7.2, respectively. If development consists of 125 units as proposed in Concept #1, neighborhood density would increase to 6.3 units per acre. If the development consists of 228 units as proposed in Concept #4, neighborhood density would increase to 6.7 units per acre (see Exhibits H -J). This is one of a few neighborhoods in Eagan with a significant concentration of non -single family detached housing and higher densities. However, the existing neighborhood mix of housing types consists mainly of single family and rental apartments. The housing element of the Comprehensive Guide Plan discourages concentration of a particular housing type within any one neighborhood. From that perspective, this neighborhood could be viewed as providing a mix of housing unit types. Townhomes could help balance the mix by providing housing options that fill the niche between apartments and single-family homes. Commercial Land Supply - Land designated for commercial development comprises about 9.6% of all the land in the City. Of that commercial land, about 122 acres (6%) is designated for Commercial Shopping Center development. The Commercial Land Use Study - Interim Report Working Policies (1994) concludes that Eagan has an oversupply of retail commercial land. It also states that the Cedarvale area, an existing Major Commercial node, is unlikely to be a viable traditional community shopping center because of changes in access and visibility in the area and 1,5.3 Planning Report — Delta Development, Inc. September 23, 1997 Pate 9 community -scale commercial competition elsewhere in Eagan (e.g. Town Centre, Cliff Lake). Given an excess of land designated for commercial development and the limited retail commercial viability of the Cedarvale area, it may be appropriate to re-examine the feasibility of commercial development on this property. There is a good amount of under-utilized land designated for CSC uses in the immediate surroundings. As such, changing the use of this property to a non- commercial use should not significantly impact the long-term opportunities for commercial development or redevelopment in this area. Medium density residential development may, in fact, serve as a transitional use, of at least a portion of this property, given its location between Cedarvale Mall and the Cedar Grove neighborhood. ZONTING According to State Statutes, when the City approves a land use amendment it is obligated to bring the zoning into conformance with the land use within 9 months. In other words, if the City approves the land use amendment to allow D -III, the property must be rezoned to R-3 to conform with the land use within 9 months of the action to approve the land use amendment. If the propem, owner fails to move forward with a rezoning request after approval of the land use change, the City is obligated to initiate the rezoning. Provided the zoning request is consistent with the land use designation, the City has no legal basis to deny it. SCHOOL SYSTEM This property is within Independent School District 4191 (Burnsville -Eagan -Savage). The school district staff was contacted regarding the proposed residential development. At the time of this report, school district staff has not responded. However, they did respond last year to the AMS proposal for up to 204 units. They indicated that they did not believe that development would have significantly impacted enrollment or building capacity of district schools. PARKS AND RECREATION SYSTEM This area is in park service district #19 and is served by three neighborhood parks: Woodhaven Park, located to the northeast off Rahn Road, Cedar Pond Park, located to the south along Diffley, and Camelian Park, located to the east off Blackhawk. It does not appear that the residents of the proposed residential development would have a negative impact on the service capacity or function of these parks. The City's Park System Plan does not identify any new public parks to be built in this area. However, multi -family residential developments often provide private recreation/open space facilities as amenities. The City would encourage the developer to consider including some open space and recreational amenities if a specific residential development proposal is submitted. If the Comprehensive Guide Plan Amendment is approved and the applicant submits a subdivision proposal, it would be subject to the City's parkland dedication requirements. At that time, the City, 1341 Planning Report — Delta Development, Inc. September 23, 1997 Page 10 including the Advisory Parks, Recreation, and Natural Resource Commission, would review the merits of a land dedication for parks and/or trails. NEIGHBORHOOD MEETING A neighborhood meeting was held on September 15, 1997 to give the area property owners an opportunity to review the proposal prior to the official public hearing. About 25 propem, owners/residents of the area attended. The major concerns expressed included: - Development on Outlot A - Several people indicated that they would like this area to remain undeveloped, or to be developed at a much lower density (e.g. single family). Traffic impacts- Several people expressed concerns about existing traffic circulation problems, particularly around the intersection of Silver Bell and Beau-D-Rue/Cedarvale Blvd. and the potential for additional traffic to exacerbate the problem. Concerns about a significant increase in rush hour congestion were raised. It was felt that commercial development would not have as great an impact on rush hour congestion as residential development. Density — Some general concerns were raised about density. Suggestions were made to keep higher density closer to Beau -D -Rue and more open space on Outlot A. Questions were also raised about whether a market exists for this many townhomes in this area. The applicant stated that no market studies have been done, but townhomes are currently selling well. ` Trees - Concerns about the amount of tree removal were raised. The applicant indicated that they would be required to abide by City regulations regarding tree preservation and would also be planting new vegetation. The applicant further stated that they do not intend to remove vegetation from the tops of the slopes around the edge of the property. Ownership - Some concerns were expressed about this becoming rental property and what control the developer has to ensure it stays owner occupied. The applicant indicated that they intend to sell these as owner occupied units. Impact on property, values - Concerns were expressed about a possible decline in property values resulting from adjacent multi -family development. The applicant indicated that they anticipate units ranging in value from 590,000 to over $120,000. SLTAUNIARY OF FINDINGS GENERAL CONSIDERATIONS The applicant is requesting an amendment to the Comprehensive Guide Plan to change the land use on approximately 17 acres from CSC and D -I to D -III Residential to allow development of townhomes. While the applicant submitted four concept plans for review, only the 17 -acre site, depicted in Concept #1 can be considered for formal re�-ieNti, at this time. At this time, City review is focused on the land use change and the potential maximum development allowed (12 dwelling 13� Planning Report — Delta Development, Inc. September 23, 1997 Page 11 units per acre). Specific site plan review will occur with a rezoning and subdivision request. However, the staff report also includes a review of the alternatives proposed by the applicant, particularly Concept #1 and Concept #4. ENWIRONNIENTAL IMPACTS The site contains fairly irregular topography with some steep slopes that will make it difficult to develop. There are also some pockets of significant trees that will need to be protected or mitigated. Until more detailed engineering plans are submitted, it is difficult to determine precisely the number of units that could be built. Due to proximity of this property to the MSP International Airport, noise attenuation features must be factored into the site and architectural design. An EAW will be required for development of 150 or more attached residential units. The City will request that the applicant submit a completed EAW with an application for residential development if it consists of more than 150 units. INFRASTRUCTURE There appears to be adequate street access and utilities to service the site and the proposed residential development. The 50 -foot NSP pipeline easement will pose some constraints on building locations and possibly on grading, since there may be restrictions on how much soil can be placed on top of the pipeline. COMPREHENSIVE LAND USE IMPACTS Most of this property was guided for commercial development at the time the first Comprehensive Guide Plan was adopted over 20 years ago. At that time, Cedarvale was envisioned to be one of the city's major commercial hubs. During the 1980s, T.H. 13 was realigned and direct access to Cedarvale was cut off. Since then, the retail commercial viability of the area has declined significantly. Given the limited access and the development of other commercial centers in Eagan and surrounding communities,. it is unlikely that Cedarvale will become a major commercial retail center in the future. In addition to this property, there are several other parcels guided for CSC that are currently under-utilized. As such, non-commercial land uses may be more appropriate for some of the properties in the area. All of the property included in the proposed development alternatives are currently under study for possible inclusion in a tax increment financing redevelopment district encompassing the entire Cedarvale area. This is a fairly dense area of Eagan with an existing residential density of 6.14 units per acre. Adding to�vnhomes on this property at a density of 12 units per acre on the 17 -acre or the 25 -acre site would increase neighborhood density to 6.9 and 7.2 units/acre, respectively. Development at densities proposed on the applicants alternatives, ranging from 7.4-9.0 units/acre would increase the neighborhood density to 6.3-6.7 units per acre, respectively. This is an area of the City that provides a mix of housing types. Townhomes would add to the variety of housing opportunities in Planning Report — Delta Development, Inc. September 23, 1997 Page 12 the area, filling the niche between apartments and single family homes. ZONING If the City approves the requested land use amendment from CSC and D -I to D -III, the property must be rezoned to R-3 within 9 months. If the property owner fails to request a rezoning, the City is obligated to initiate the rezoning. SCHOOL SYSTEM City staff informed I.S.D. #191 of the proposed land use amendment to accommodate residential townhome development. To date, they have not responded. They did respond to the proposal last year by AMS to change the land use to D -III. School district staff indicated that they did not believe the AMS proposal, which included up to 204 dwelling units, would have a significant impact on the capacity of district schools. PARKS SYSTEM This area is served by three neighborhood parks: Woodhaven, Cedar Pond, and Carnelian. Park Department staff believe these parks adequately serve the area population and the addition of up to 228 new residential units should not significantly impact the facilities. The City's Park System Plan does not indicate a need for additional parkland in this area. However, the merits of providing a land dedication for public park and/or trail purposes would be considered with a subdivision proposal. ACTIO\ TO BE CONSIDERED To recommend approval or denial of a Comprehensive Guide Plan Amendment to change the land use designationm on approximately 17 acres from CSC (Community Shopping Center) and D -I Residential (0-3 units per acre) to D -III Residential (6-12 units per acre) to allow development of townhomes on property located on Beau -D -Rue Drive in the NATE 1/4 of Section 19. /37 Jena Develee .7i.I.Ird.r- II:Iffo}: Core 14toj2,ill �00ii �F k: M 30B Oryoffogan Comprehensive IND LIN I Guide Man Designation CSC -Community Shopping Center D-1- single Family Residential (0-3 units/acre) Delta Development, Inc. Case No. 19 -CG -06-08-97 City of Eagan Community Development Department W-0 1000 0 1000 Feet 01111110okw1!:I• F�1�� %�� Ir3j�I11■■ IJ►1�■■■ :4sk4WAX.1a11AIre v IIIIIIIIIIItIL'AIr-'lIIaI*Is II@ISMW=]:til- awneinrujivitre K=7 b11"lple Family Resident!;; Pelta Development, Inc Case No. 19 -Ca -06-08-c A 4 E�HI IT E V 7 Al 71 'C4 771 M I 4 NEIGHBORHOOD RESIDENTIAL DENSITY Densitv without Delta Development proposal (existing) Development I # Units Acres I iTnitc/error Cedarvale Highland -- - -- _ Apartment 108 6.5 16.6 Viewpointe f Apartments _Apartments 327 12.9 25.3 Cedar Grove 16.6 Viewpoints _(portion) 264 I 94.4 2.8 Total 699 113.8 6.14 Density per Maximum D -III Development Development # Units j Acres ! Units/Acre Cedarvale Highland Apartments Apartments Apartments 108 i 6.5 16.6 Viewpoints 327 Apartments I 12.9 Apartments 327 12.9 I 25.3 Cedar Grove I 94.4 f Concept 41 1 125 (Port -ion -)I 264 94.4 2.8 17 aximum or 25 acre site I 202 or 302 ........ 16.8 or 25.2 12 Total 901 or1001 130.6 or 139.0 6.9 or 7.2 Densi", per Concept #1 Development # Units i Acres Units/Acre Cedarvale Highland j Apartments Apartments 1 108 I 6.5 16.6 Viewpointe 327 Apartments I 12.9 25.3 Cedar Grove Cedar Grove 264 (portion) 94.4 2.8 Concept 41 1 125 16.8 7.4 Total 1 824 130.6 6.3 Density ver Concent #4 Develop ment # Units i Acres Units/Acre Cedarvale Highland Apartments 108 6.5 16.6 Viewpointe Apartments 327 12.9 25.3 Cedar Grove ( -ortion) 264 94.4 2.8 Conce t #4 ' 228 25.2 9.05 Total 925 139.0 6.7 EXHIB T�� H Neighborhood Residential Density m ale ds _ --- ----- eW Feet I Concept #1 17—acre site KL H I B IT I City of Eagan Community Development Department g f_' 4 0 Neighborhood Residential Density Concept #4 25 -acre site 'Ity Of Eagan Community Development Department View Pointe A artments_ L 105 ,t o ; 800 0 800 Feet 9(1 ROBERT AND CAROLE KRIESEL 2074 Bluestone Drive Eagan, MN 55122 September 21, 1997 OCT 1 0 1997 Community Development Department — 3830 Pilot Knob Road Eagan, MN 55122 Greetings: Since we may not be able to attend the Public Hearing on September 23 regarding the land use change from Community Shopping Center and D-1 Single Family to 0-111 Mixed Residential, we are writing this letter to make our concerns known. We are opposed to this proposal which would increase the number of Multiple Family Dwellings, and would also increase the density of population in a very small area of Eagan. With the large number of Apartments adjacent to the subject site on Rahn Road, together with the multiple family units on Silver Bell Road, and the multiple family units on Rahn Road, between Jade and Diffley, it would seem that we have a very heavy population concentration in a very small area of Eagan. Cities should have learned from the experience of the 1950's and '60's that heavy population concentrations become a birth place of many social problems. Having served as a pastor of Mount Calvary Lutheran Church on Rahn Road for 16 years, I saw the increase of police calls, and I know that police calls to the apartments on Rahn Road are already extremely frequent. I also know that poverty and drug usage are concentrated in this area of Eagan. In the interest of good city planning, it would seem to be much wiser to increase the density of population in other areas of Eagan, in order to avoid concentrating these problems in such a small area of the city. Thank you for considering our concems. Sincerely, Robert and Carole Kdesel cc: Mayor, City Council 0300 &--- Agenda Information Memo October 21, 1997 C. EXCEPTION TO ARCHITECTURAL GUIDELINES FOR AWNING_ S — EAGAN PROMENADE ACTION TO BE CONSIDERED: > To approve or deny an exception to the architectural guidelines regarding awnings for Eagan Promenade. FACTS: > In July of 1996, the city, in conjunction with Opus Corp. established architectural guidelines for awnings on storefronts and freestanding buildings within the Eagan Promenade development. The guidelines stipulate only canvas or sunbrella material may be used for awnings. > The awnings installed on the Office Max storefront and on the Blockbuster Video freestanding building are made of materials inconsistent with the awning guidelines. The awnings on the Office Max storefront are metal, and the Blockbuster Video awnings are a vinyl material. > The developers are requesting an exception to the awning guidelines in order to allow these two existing awnings to remain in place. The developers have submitted a letter explaning the situation and reasons for their request. ISSUES: > The developers indicate in their letter that any change in tenants would necessitate compliance with the awning guidelines, and that they believe the awnings that were installed do not detract from the appearance of the shopping center. ATTACHMENTS: Letter from developers, page tthroughs / s 3 FROM :OPUS 4 OPUS. September 29, 1997 612-936-4529 TO upas aonntnasl, L.L-16. Y00 Olxrx Centel 9900 Bron Road East Minnotonka. Minnesota 55343.9600 612936 4600 Mayor Tom Egan Fagan City Council c/o Pamela hudAak, Associate Planner City of Eagan 3830 Pilot. Knob Road Eagan, MN 55122-1897 681 4694 1997,09-29 04:42PM #620 P,02/0 Mailing Address P.O, Box 59110 Mrrmgapoli s, Minnesota 65459.0110 Fax 617.936.4579 RE: AWNINGS, BLOCKBUSTER VIDEO ANIS OF ICEMAX RAGAN PROMENADE SHOPPING CENTER Dear Mayor Egan and City Council: It has been brought to our attention that the awnings currently in place on the Blockbuster building, fls well as the OfficcMax storefront in tile. Lagan Pron,ctlade shopping Center, do not meet the architcutural guidelines for awnings as adopted by the Eagan City Council to July of 1996. The awning guidelines call for sunbrella or canvas material to be used. The awnings installed by Blockbuster Video are fabric material with a vinyl overlay. The awnings installcd by OfficcMax are a metal material. It appears that the: guidclincs were misinterpreted and/or not communicated effectively between Opus, the tenants, and (lie City of Fagan. In the case of Blockbuster Video, the awnings were. installed by the retailer after construction of the building was completed by Realty Development Advisors. The fabric material with the vinyl overlay was thought to be consistent with the awning guidelines. In the case of OffiecMax, again, the awnings were installed directly by the. retailer following our completion of the. construction of the building and interior buildout. In neither case did the retailer request or receive any advance approval from Opus (in the. case of OfficeMax) or from Realty Ue•vclopment Advisors (in the case of Blockbuster). Since the awnings do not require. a city building or sign permit. the city also did not review the proposed awnings in detail as they may have appeared on platy, submitted by the retailers. To resolve this mutter with the city, we are requesting that the City of Eagan grant an exception to the architectural guidelines for awnings within the Promenade Planned Development for the Blockbuster Video property (1,1t 2, Block 2) and for the OfficeMax storefront. Any future changes in tenancy in these ]properties will necessitate compliance with the original guidelines, granting this request will allow the awnings currently ill place to remain. We tire. requesting this action for the following reasons: • Although not consistent with the currant guidelines, the awning material in both cases was designed to be a lusting and attractive feature. for the storefronts. • The intent of establishing the awning guidelines in the first place was to create an attractive, quality look throughout the development. In our opinion, neither the Blockbuster Video nor the. OfficeMax awnings detract from the appearance. or integrity of the shopping center design. • With the cun-cm awnings in place, it is not economically feasible to have these replaced with new awnings if their appearance and quality are deemed acceptable. Opris Norlhwr.st, L L.C. is an affiliate of 1hs Opus grnup of companies—Architects, CunUaclurs, Dmlopef6 Atlanta Chicago. Columbus, Dallas, DenvAr, rt. Lauderdale, Milwaultuo. Mumeepulis. 04uufu, Pensacola, Phoenix, Sauamento. San Francisco. Seattle, Tampa.'Ala shington D C. 612-936-4529 FROM :OPUS TO 681 4694 1997.09-29 04:42PM #620 P.03/03 OPUS. Pagc 2 September 29, 1997 Even though we did not participate in the installation of these awnings, both Opus and Realty Dcvelopmcnt Advisors do grant consent to maintain the current awnings in place. because they do not detract from the appearance of the shopping center. Thank you for your consideration. �a gttestions. Jay M. Scott Director, Real Estate Development Opus Northwest, L.L.C. None do not hesitatc, to contact either one of us with 155 e Stedman President Rcalty Development Advisors