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01/21/1986 - City Council RegularAGENDA REGULAR v=ING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL JANUARY 21, 1986 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:40 - SENIOR CITIZEN SPECIAL ASSESSMENT DEFERMENT APPLICATIONS IV. 6:45 - PROCLAMATION FOR NATIONAL JAYCEES WEEK V. 6:50 - DEPARTMENT HEAD BUSINESS A. Fire Department B. Police Department VI. 6:50 - CONSENT AGENDA C. Park & Recreation Department D. Public Works Department A. Contractor Licenses B. Personnel Items C. Contract 84-19, Final Payment/Acceptance (Well #7 Pump) D. Approve Final Plat, King 1st Addition E. Approve Final Plat, King 2nd Addition F. Service Station Permit, Cedar Cliff Amoco, 4600 Slater Road G. Cigarette License, Cedar Cliff Amoco, 4600 Slater Road H. Vacate Utility Easement, Receive Petition/Order Public Hearing (Knob Hill of Eagan I. Approve Final Plat, Bell Lexington Addition VII. 7:00 - PUBLIC HEARINGS 7:00 A. Public Hearing for Project 458 (Eagandale Center Industrial Park - Storm Sewer) 7:10 B. Public Hearing for Project 462 (Windtree 5th and 6th Additions - Streets and Utilities) 7:20 C. Public Hearing for Project 455 (Deerwood Drive - Streets & Utilities) 7:30 D. Public Hearing for Project 464 (Wyndham Corporate Center - Streets and Utilities) 7:40 E. Continued Final Assessment Hearing - Miscellaneous Appeals 7:50 - Break VIII. 1986 CALENDAR YEAR CITY COUNCIL ORGANIZATIONAL BUSINESS 8:00 A. Acting Mayor G. Legal Newspaper B. Legal Consultant H. City Depository C. Fiscal Consultant I. Official Posting Place D. Engineering Consultant J. City Council Meetings 9:00 E. Planning Consultant K. Advisory Commission F. Park Planning Consultant Appointments (Residents) L. Committee Appointments (Council) I% OLD BUSINESS 9:10 A. Class B Gambling License, Eagan Lions Club (continued from January 7, 1986, City Council meeting) 9:20 B. Conditional Use Permit for Hardees Restaurant for a Drive - Through Restaurant Facility and a Pylon Sign for Lot 1, Block 1, First Minnehaha Addition (Duckwood Drive and Pilot Knob Road - Part of NW 1/4 of Section 15) Continued from December 17, 1985, City Council meeting Z. NEW BUSINESS 9:30 A. Conditional Use Permit for On -Sale Liquor, Hong Wong Restaurant, Located on Lot 1, Block 2, Cedar Cliff Commercial Park Addition in Part of the SE 1/4 of Section 30, Nicols Road and Cliff Road 9:40 B. Conditional Use Permit for 72 Sq.Ft. Sign, All American Self Storage (Village Builders, Dick Curry), Located on Lot 2, Block 2, Cedar Industrial Park in Part of the SW 1/4 of Section 17, NW Side of Highway 13, SW of Shawnee Road. 9.50 C. Conditional Use Permit for Utility Building, Northwestern Bell Telephone (Bob Dokken), Located in Part of the SE 1/4 of Section 17, South of Robin Lane and West of Blackhawk Road 10:00 D. Conditional Use Permit for Utility Building, Northwestern Bell Telephone (Bob Dokken), Located in Part of the NW 1/4 of Section 25, South of County Road 30, West of Dodd Road 10.10 E. Preliminary Plat and Rezoning from A (Agricultural) to P.F. (Public Facility) for a Proposed Elementary School (Deerwood School Addition, School District #196, Tom Schwartz) on Approxi- mately 15.5 Acres in the NW 1/2 of the SE 1/4 of Section 21, West of Pilot Knob Road and South of Deerwood Drive. 10:20 F. Preliminary Plat for a 102,200 Sq.Ft. High -Tech Office Warehouse Facility (Silver Bell I - Dallas Development Company), on 8.3 Acres Located in the SE 1/4 of the SE 1/4 of Section 18, Silver Bell Road and Highway 13. 10.:30 G. Variance for a Location Sign (Opus Corporation) Oakview Business Center 10:35 H. Special Permit for Construction of a Temporary Location Sign - Vienna Woods (Tillges Construction) Lot 2, Block 1, Flour Bin 1st Addition 10:40 I. Variance for a Two (2) Foot Sideyard Setback (Wesley Construction) Lot 3, Block 2, Sun Cliff 5th Addition 10:45 J. Modification to Town Centre 70 2nd Addition Preliminary Plat for Federal Land Company %I. ADDITIONAL ITEMS %II. VISITORS TO BE HEARD (for those persons not on the agenda) %III. ADJOURNMENT K f MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 17, 1986 SUBJECT: AGENDA INFORMATION - ADOPT.. -AGENDA APP,ROVE'MINUTES ` After approval is given to the January 21, 1956, agenda and regular City Council meeting minutes for the January 7, 1986, meeting, the following items are in order for consideration: SENIOR CITIZEN SPECIAL ASSESSMENTS DEFERMENT APPLICATIONS The City has received requests from two (2) property owners who qualify for senior citizen special assessment deferments. The Finance Director/City Clerk has reviewed the requests for deferment of special assessments and finds both applications to be in order for consideration according to Section 2.75 of the City Code. Enclosed on pages through is a copy of the memorandum, the applications and a copy of -she City Code language pertaining to this application request. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny special assessment deferments for Hjalmer Anderson and Mary Post as submitted. MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA JANUARY 7, 1986 A regular meeting of the Eagan City Council was held on Tuesday, January 7, 1986 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Blomquist and Councilmembers Smith, Wachter, Egan and Ellison. Also present were City Administrator Hedges, Consulting Engineer Bob Rosene, Publiq Works Director Colbert, and City Attorney Hauge. INSTALLATION OF COUNCILMEMBERS City Administrator Tom Hedges conducted the oath of office and installation of the following persons as councilmembers: Mayor Bea Blomquist for a two-year term, Councilman Tom Egan for a four-year term and newly elected Councilman Vic Ellison for a four-year term. AGENDA Wachter moved, Blomquist seconded the motion to approve the agenda as presented. All voted in favor. MINUTES December 17, 1985 - Regular meeting. Egan moved, Wachter seconded the motion to approve the minutes with the exception on page 7 regarding the Lu Vang conditional use permit, that Thomas moved, Wachter seconded the motion to acknowledge removal of the application. All voted in favor. December 12, 1985 - Special meeting. Upon motion by Wachter, seconded Egan, it was resolved that the minutes of the special meeting of December 12, 1985 be approved. All voted yea. DEPARTMENT HEAD BUSINESS Volunteer Fire Department. Fire Chief Bob Childers appeared after having been away from the City for 10 weeks at a Northwest Airlines Training School in Seattle. There was discussion concerning rebuilding the pumper truck and no specific action was taken. Council Minutes January 7, 1986 Public Works Department - Pollution Control Agency Agreement. Public Works Director Tom Colbert discussed with the Council the negotiations that he and City Attorney Paul Hauge have had with Minnesota Pollution Control Agency representatives concerning a proposed agreement regarding alleged violations by the City in the acquisition of sanitary sewer permits. A draft Agreement which is expected will be approved by the PCA Board was submitted and after discussion, Smith moved, Wachter seconded the motion to approve and adopt the Agreement. All voted yes. CONSENT AGENDA The following consent agenda items were submitted and recommended for approval: 1. Contractors Licenses. A schedule of contractors licenses submitted to the City for approval was recommended for adoption by the City Council. 2. Rubbish Haulers License. An application of Lakers Disposal of Webster, Minnesota for rubbish haulers license for 1986 was submitted and recommended to be approved. 3. Personnel Items. The following personnel items were submitted to the Council and it was recommended that the following action be adopted: a. Planning Aide. It was recommended that Julie Dykstra, presently the Planning/Engineering Departmental Secretary be hired as Planning Aide, effective January 6, 1986. b. Planning/Engineering Secretary. It was recommended that the staff be authorized to advertise for the Planning/Engineering Secretarial position. C. Planner I. It was recommended that Steve Schwanke be hired for the new Planner I position pending successful completion of the physical examination. d. Clerk-TZ2ist. Staff recommended the Council accept the resignation of Diana Bergman, a clerk typist in the typing pool, and authorize the staff to advertise for replacement. 4. Athletic Lighting - Contract #85-24. It was recommended that Change Order No. 2 with Peoples Electric under Contract #85-24 for the Athletic Field Lighting be approved in the sum of $617.00. 5. Well Repair and Conversion - Contract #84-18. The final payment .request from Bergerson-Caswell, Inc. in the sum of $4,642.40 covering the sixth payment under Contract #84-18 regarding miscellaneous well conversion repair was submitted and it was recommended that the payment be acknowledged and approved. 2 Council Minutes January 7, 1986 6. Nicols Road - Project 4460 - Feasibility Report. The feasibility report covering Project #460 regarding Nicols Road (County Road 23) in anticipation of the turn back from Dakota County, was submitted and it was recommended that the Council receive the report for street and storm sewer improvements and schedule a public hearing for February 4, 1986 at 7:00 p.m. at the Eagan Municipal Center. 7. Wilderness Run 5th Addition - Easement Vacation. A petition was received for the vacation of certain lot line drainage and utility easements over Lot 13, Block 6, and Lots 1 and 2, Block 7, Wilderness Run 5th Addition. It was recommended that the Petition be received and the hearing be scheduled for February 4, 1986 at 7:00 p.m. at the Eagan Municipal Center. 8. Safari 2nd and Eagan Woods Office Park Additions - Contract #85-16 - Change Order No. 1. Change Order No. 1 under Contract #85-16 with an add on of $850.00 for Part A and addition of $1,977.50 under Part B for a total change order of $2,827.50 was recommended to be approved and that the Mayor and City Clerk be authorized to execute the related documents. 9. MWCC Trunk Facility - Project #464. A resolution authorizing sanitary sewer connection to the Metropolitan Waste Control Commission trunk facility for the Wyndham Corporate Center Addition was prepared and submitted by the staff. It was recommended that the resolution be adopted by the City Council. 10. Northview Meadows Addition - Utility Easement Vacation. A request from the developer of the Northview Meadows Addition for vacation of common lot line drainage and utility easements over Lots 1 through 5, Block 4, of Northview Meadows Addition was submitted. The staff recommended that the Petition be received and that the council schedule a public hearing for February 4, 1986 at the Eagan Municipal Center commencing at 7:00 p.m. Egan moved, Wachter seconded the motion to approve the foregoing consent agenda items and authorize their implementation. All voted in favor. BRITTANY 7TH ADDITION - EASEMENT VACATION A petition from Tollefson Builders, Inc. for vacation of a partial utility easement over Lot 5, Block 2, Brittany 7th Addition was submitted. The staff discussed with the Council members the issue regarding the misplacement and the construction of a sanitary sewer line outside of the easement and the construction of a residential home over a portion of a public easement. A Hold Harmless Agreement has been prepared by the City Attorney and is being circulated for approval. Blomquist moved, Egan seconded the motion to receive the Petition and authorize the public hearing for February 4, 1986 at 7:00 p.m. at the Eagan Municipal Center. All voted yea. 3 Council Minutes January 7, 1986 CEDAR CLIFF COMMERCIAL PARK - GRADING PERMIT EX30-285 AND RAHN CLIFF IST ADDITION - PROJECT #468 The application from M. G. Astleford, Inc. for grading permit EX30-285 over Outlot A, Cedar Cliff Commercial Park was submitted. Staff recommended approval. In addition, a petition has been received for feasibility report for streets and utilities under Project #468 for Rahn Cliff 1st Addition. It was recommended the petition be received by the Council and that the feasibility report be authorized to be prepared by the consulting engineer. Wachter moved, Egan seconded the motion to approve the applications and recommend their implementation, subject however, to payment of all delinquent fees by M. G. Astlefora, Inc. to the City of Eagan. All councilmembers voted yes. YANKEE DOODLE ROAD - PROJECT #461 CLIFF ROAD - PROJECT #463 & BERYL POND - PROJECT #452 A feasibility report was submitted for the proposed upgrading of Yankee Doodle Road from I -35E to Lexington Avenue as a four -lane divided roadway. It was recommended the Council receive the feasibility report and that it schedule a public hearing at the Municipal Center at 7:00 p.m. on February 4, 1986. There was discussion concerning the feasibility report submitted for Cliff Road to provide for the upgrading of Cliff Road by the County of Dakota from Trunk Highway #3 to C.S.A.H. #71 in Inver Grove Heights. It was noted that only 300 feet of the road is located within the City of Eagan, but there will be a requirement for the removal of a residential home. There was concern that there would be only two-lane blacktopping at the present time, with grading scheduled in 1986 and bituminous overlay to be placed in 1987. A11 grading for a four -lane road, however, will be installed within the proposed contract. The feasibility report for Project #452 concerning trunk storm sewer outlet for Beryl Pond AP -50 was submitted and it was recommended that the Council schedule the public hearing on the report. Wachter moved, Egan seconded the motion to approve the recommendations covering Projects #461, #463 and #452 and order public hearings to be held before the City Council on February 4, 1986 at 7:00 p.m. at the Eagan Municipal Center. All voted in favor. EAGANDALE OFFICE PARK - UTILITY EASEMENT VACATION The public hearing regarding vacation of utility easements over Lots 2, 3, and 4, Eagandale Office Park was convened by Mayor Blomquist. Tom Colbert explained the request by the City Council for the vacation of the easements and there were no objections or appearances on behalf of the applicant. After discussion, Wachter moved, Smith seconded the motion to close the hearing and to approve the vacation of the common lot line drainage and utility easements according to the Petition and authorize the City Clerk and Mayor to execute the related documents. All members voted in favor. Council Minutes January 7, 1986 BLUE GENTIAN ROAD - VACATION OF STREET RIGHT-OF-WAY The next public hearing convened by the Mayor concerned the vacation of street right-of-way for Blue Gentian Road within the proposed Robins Addition. Tom Colbert revealed to the City Council that a portion of Blue Gentian Road had been abandoned and relocated through the upgrading of I-494 and the interchange with Trunk Highway #149. He noted there had been some discrepancies in the legal description and a revision was being requesXed and therefore recommended continuance of the hearing. Smith moved, Egan seconded the motion to continue the hearing to the February 4th, 1986 regular meeting. All voted yes. CEDAR INDUSTRIAL PARK - CONDITIONAL USE PERMIT & VARIANCE An application of Norman Poquette for conditional use permit for on-site apartment for mini -storage and zero lot line variance on 1.7 acres on Lot 2, Block 1, Cedar Industrial Park came to the City Council. Public hearings were held on October 22, 1985 and December 19, 1985 by the Advisory Planning Commission, each of which times the Commission recommended denial. A revision had been brought to the Planning Commission in December. It was noted that there was no appearance on behalf of the applicant and Smith moved, Egan seconded the motion to continue the application until later in the Council agenda. Ali voted yea. SIENNA CORPORATION - SPECIAL PERMIT FOR DIRECTIONAL SIGN An application of Sienna Corporation to allow a two -directional sign in the northwest corner of the intersection of Pilot Knob Road and Cliff Road came to the Council. Dale Runkle detailed the application briefly and a representative of Sienna Corporation was present. There were no objections and councilmembers discussed the proposal that the staff submit to the Council suggested revisions to the sign ordinance to provide for consolidation of signs at the major intersections within the City. Councilman Ellison suggested formulating a policy concerning numbers of signs at specific locations and the time frame for the continuation of the permits. Smith moved, Egan seconded the motion to approve the application with direction to the staff that it determine whether the other signs at the intersection are in compliance with the Sign Ordinance, and subject to the following conditions: 1. The one time sign fee of $2.50/sq.ft. shall be paid before the installation. 2. The sign height shall not exceed the 8 feet as shown on the exhibit. 3. The sign shall be located 10 feet within the right-of-way/property lines. 4. Ali other application ordinances shall apply. All councilmembers voted yes. Council Minutes January 7, 1986 SIENNA CORPORATION - PILOT KNOB ROAD & DEERWOOD DRIVE - SIGN PERMIT An application of Sienna Corporation for special permit to allow a two - directional sign at the northeast corner of Pilot Knob Road and Deerwood Drive next came to the Council for its consideration. Dale Runkle again detailed the application noting that the two existing signs will be replaced by the single proposed sign for two developers in the Birch Park Addition. Smith moved, Wachter seconded the motion to approve the application subject.to the following conditions: 1. The sign shall be a minimum of 60 feet from the Pilot Knob center line and 43 feet from the Deerwood center line. 2. The height of the sign shall not exceed that of the existing signs. 3. The one time sign fee of $2.50/sq.ft. shall be waived as permit fees for both signs have been paid previously. 4. The existing signs shall be removed concurrently with the installation r, of the subject sign. 5. All other applicable ordinances shall apply. All councilmembers voted affirmatively. SIGN ORDINANCE REVISION Councilman Egan moved, Mayor Blomquist seconded the motion to direct the staff to prepare options for revisions to the Sign Ordinance and sign policy concerning advertising directional signs at primary and major intersections within the City, including the placement of the signs, the types of property upon which the signs may be located, the lineal distances between the signs, sizes, lighting, grouping of signs, and their maintenance, with the understanding that the applications that are included on the January 7, 1986 agenda may be required to comply with the proposed revisions that would be considered by the City Council at a later meeting. All voted yes. TRUNK UTILITY ASSESSMENT RATE SCHEDULE FOR 1986 A report submitted by the consulting engineering firm of Bonestroo, Rosene, Anderlik & Associates covering trunk assessment rates for utilities and streets within Eagan in 1986 was submitted for review and approval by the Council. It was noted the rates are predetermined on an annual basis and a detailed report has been prepared annually by the consulting engineering office for City Council approval. Tom Colbert reviewed the proposed rates and explained that certain non -construction costs, including sanitary sewer and storm sewer easement acquisitions and potential litigation regarding contractor's disputes, make the estimates, particularly for sanitary sewer and Council Minutes January 7, 1986 storm sewer rates, uncertain. Projected rates are included and those are the only rates basically that have been increased over 1985 annual rates. Staff recommended approval of the report. Smith moved, Wachter seconded the motion to approve the trunk assessment rate schedule as submitted effective for 1986. All voted yes. MURPHY STREET DESIGNATION A letter was received from former Mayor Leo Murphy requesting that the I-35E/Deerwood frontage road on the west side of I -35E be designated as Murphy Street. It was noted that MnDot had designated it D & C Access Road without an official name at the present time. The letter detailed some of the history of the area and it was noted that Ed Dunn and Leo Murphy had met and it was jointly suggested that the road be named Murphy Parkway. Mr. Murphy now suggested his driveway be named Murphy Street and because of the concern about the designation of the D & C Access Road, Egan moved, Wachter seconded the motion to continue consideration of the naming of the street indefinitely and to refer the issue to the Advisory Park Commission for recommendation, and further to encourage Mr. Murphy and Mr. Dunn to submit suggestions to the Park Committee. All voted in favor. BEER & WINE APPLICATION FEES City Administrator Tom Hedges requested the City Council clarify the application fees for non -intoxicating liquor and wine, noting that recently the wine application investigation fee had been reduced from $350.00 to $200.00. The beer investigation fee remains $350.00, which creates confusion for restaurant owners applying for beer and wine licenses. Wachter moved, Smith seconded the motion to adopt an investigation fee of $350.00 for application and investigation fee for on -sale wine licenses, and $200.00 for investigation fee for on -sale 3.2 beer license applications, and $350.00 maximum investigation fee for combined wine and 3.2 beer applications. All voted yes. COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL FOR 1986 Dale Runkle discussed with the City Council a request from Councilmembers for the addition of a senior citizen housing survey to be funded with the Community Block Grant proposal for 1986. The three -city committee met since the City Council meeting of December 7, 1985 and appropriated an additional $15,000.00 to incorporate a study for senior citizen housing. The City Planner recommended that a motion be enacted that would adopt a rehabilitation program and senior citizen housing as eligible activities to be submitted to .the County for 1986 funding. Egan moved, Wachter seconded the motion to adopt the recommendation as presented. All members voted in favor. Council Minutes January 7, 1986 EAGAN LIONS CLUB - GAMBLING LICENSE APPLICATION An application from the Eagan Lions Club for one-year Class B Gambling License covering raffles, paddle wheels, tip boards and pull tabs was submitted to the Council for its review. Councilman Wachter suggested the neighboring property owners to the Diamond T Ranch be advised of the application. After discussion, Egan moved, Wachter seconded the motion to continue the application until the January 21, 1986 regular meeting. There were five ayes. NICOLS ROAD UPGRADING - 1986 Richard Schweim from Jerry's Garden Center appeared and expressed concerns regarding the proposed closing of Nicols Road during its upgrading in 1986, noting that it could have a disastrous affect upon the Garden Center's business if it occurs prior to August. He requested consideration be given by the Council to stage the construction to avoid major impact on his business. OHMAN PROPERTY - PARK ACQUISITION Wachter reported that he had met with Mrs. Frank Lehmann, one of the owners of the Ohman property and Ken Vraa was present to discuss the current status of the acquisition of certain parcels within the Ohman property at the southeast intersection of Cliff and Pilot Knob Roads. It was recommended that a formal letter of intent to purchase Parcel F be submitted to the owner with certain conditions. After extended discussion, Blomquist moved, Wachter seconded the motion to authorize the staff to submit a formal letter of intent for the purchase of Parcel F consisting of 15 acres at the rate of $13,000.00 per acre with the understanding that it will be subject to the preparation and adoption of a final purchase agreement, that the property not be developed until 1989, that the sellers would be permitted to use the property for garden purposes for approximately two years, and that the property would in some way possibly include the Ohman name within the park designation. All councilmembers voted affirmatively. DAROLD HOLDEN - SPECIAL ASSESSMENT APPEAL Tom Colbert and Paul Hauge discussed with the City Council the special assessment appeal that had been brought by Darold Holden covering his property along Blackhawk Road. A motion for amended Findings was not successful and Mr. Colbert recommended that the City Council authorize the appeal of the assessments to the Minnesota Appellate Court, noting that there appeared to be errors in the District Court's Findings regarding the assessments. After .discussion, Smith moved, Egan seconded the motion to direct the City Attorney's office to institute an appeal of the special assessments. All voted in favor. Council Minutes January 7, 1986 UTILITY POLE INSTALLATION Tom Colbert reported that complaints had been received by the City ana Councilmembers from residents regarding the installation of electric utility poles by Cooperative Power and Dakota Electric in certain locations within the City. It was noted that additional power lines are required and the staff was requested to answer the residents' complaints. CHECKLIST Egan moved, Wachter seconded the motion to approve the following checklist dated in the amount of $ All voted yea. ADJOURNMENT Upon motion by Egan, seconded Wachter, it was resolved that the meeting adjourn at 9:40 p.m. All voted yea. PHH City Clerk MEMO TO: CITY ADMINISTRATOR HEDGES FROM; FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: JANUARY 13, 1986 SUBJECT: SENIOR CITIZEN SPECIAL ASSESSMENT DEFERMENT APPLICATIONS Attached are two applications for Senior Citizen special assessment deferments which I would like to have considered by the City Council at the January 21, 1986, meeting_ Also attached is a copy of Section 2.75 of the City Code authorizing this action. Staff concludes that both of these applicants meet the qualifications listed in the Code. In addiion to these two applications, two others were processed. Mrs. Mildred Sande of 1887 Silver Bell Road, Apt.#207, did not qualify because of the income level. The assessment is in the total amount of $54.84 spread over ten years, consequently, it should not cause an economic hardship. I believe she was confused about the process as well. Mr. and Mrs. Neil Houck of 4045 Lexington Avenue South have green acres status on their property so no additional deferment is necessary at this time. I am informing the last two applicants as noted and with your notice that they are on the agenda I will inform the first two of the pending City Council action. If you desire any additional information, pelase let me know. Finan e Director/City Clerk EJV/kf ` APPLICATION AND AUTHORIZATION FOR DELAYED PAYMENT OF TAX ON SPECIAL ASSESSMENTS FOR SENIOR CITIZENS' HOMESTEAD LAWS 1974, CHAPTER 206 STATE OF MINNESOTA) COUNTY OF DAKOTA ) -DATE— TO: DATE 19 F_$_TO: County Auditor, Dakota County, Minnesota I, the undersigned, declare under penalties of perjury- That erjuryThat I reside at 3 1 S"3-- r That I am not less than 65 years of age and that the date of my bi th is That I am the owner of the property legally described as: _ p a c �v�_ tin �t J Property Identification No. That my interest in the ownership of the above property was aquired on 198''2 -and is as follows: 1. Sole ownership (Enter Yes, if applicable, 2. Joint tenancy, held with - 3. OTHER undivided interest (Specify) That on January 2, 19 q3 or June 1, 19 r3 I owned and occupied the above property as my homestead and such occupancy began on /d— , 19 Z-1— That the installments for improvements on the SPECIAL ASSESSMENTS duly adopted in ordin- ance by the 61 fy OF L11,7 AS OF /'71 19 5� which have been allocated against the subject prdperty would create undue personal hard- ship on my behalf and I respectfully request that payment be delayed and that such in- stallments be so deferred for the years 19 Ks- to 'LQ , SIGNED: sf, 1' �=/ .� ;, y.�•z.Lor OWNER SPOUSE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - e I, , Clerk of the OF IN County, State of Minnesota, do hereby certify that the application of above named,.has been duly reviewed and that in ac-ordance with the: minutes of official record in said chambers was duly : _ APPROVED or DENIED as of 19 That in accordance with approval granted, the SPECIAL ASSESSMENTS listed below on the affiants subject property levied for annual collection in the amounts and for the year.s_-;: shown be so deferred with interest at the annual rate shown until such time as it is deemed the applicant no longer qualifies or the property loses its eligibility. ASSESSMENT D/P NO. TOTAL AMOUNT YEARS INTEREST RATE /007 d DATED 19 �i 0 Clerk or Authorized Deputy /,1 42 3 (over) ON -nm o P Z -1• 41 -4 pcm- r- --44 73 ;Q Ln Ln Fali > z Ln Wati ¢UPI W C) tn cl) toot z'*X. 004 3 CL mo -"own yl zi S R231 MWN CL 'O a 1E O. 'Q n"c a AMC *c W W, 05'S.' 70 Stow yvrra A . . . . . . . . ............ NOMA ik, SIX --aF, man --to -41 . ..... T §r , APPLICATION AND AUTHORIZATION FOR DELAYED PAYMENT OF TAX ON SPECIAL ASSESSMENTS FOR SENIOR CITIZENS' HOMESTEAD LAWS 1974, CHAPTER 206 " STATE OF MINNESOTA) COUNTY OF DAKOTA ) a DATE lam' TO: County Auditor, Dakota County, Minnesota .24 19 I, the undersigned, declare under enalties of perjury: That I reside at e. ' C A,/J That I am not less than 65 years of age and cfhat the date of my rth is&, A, //, That I am the owner of the property legally described as: C3d 0 � / — c] Property Identification No. That my interest in the ownership of the above property was aquired on 19426 and is as follows: 1. Sole ownership (Enter Yes, if applicable 2. Joint tenancy, held with 5. OTHER undivided 1T1LC Cs'L (Speci.L,y) That on January 2, 1=,j r June 1, 19 I owned and occupied the above prgperty as my homestead and such occupancy began on 19 ,/ & That the installments for improvements on the SPECIAL ASSESSMENTS duly adopted in ordin- ance by the OF AS OF 19 - which have been allocated against the subject property would create undue personal hard- ship on my behalf and I respectfully request .that payment be delayed and that such in- stallments be so deferred for the years 19L,�LU-X1/7-/! 7#F S41 -,E Cy/E SIGNED: - �•{T'��-�L�NTE - - - - - - - --��J _ SPOUSE - - - - - - - - - e• � I, Clerk of the OF IN County, State of Minnesota, do hereby certify'that the application of above named,.has been duly reviewed and that in accordance with the: minutes of official record in said chambers was duly : APPROVED or DENIED as of 19 That in accordance with approval granted, the SPECIAL ASSESSMENTS listed below on the affiants subject property levied for annual collection in the amounts and for the yeatr:.s;:.__ shown be so deferred with interest at the annual rate shown until such time as it is deemed the applicant no longer qualifies or the property loses its eligibility. ASSESSMENT D/P NO. TOTAL AMOUNT YEARS INTEREST RATE S S Trk 1019 2227.50 15 11% DATED 19 Clerk or Authorized Deputy 0 ((3VPr) } .y For4r,M-1 PR 1984 MINNE- OTA Property Tax Refund Return B f fl f U ore yb U ou eg,n, read se o n ormatfon on page 5 of the fnstrucuons. Your first name and initial Last name(s) Your social security number r -dl 1 1 -22 J Filing Status CL Spouse's first name and initial / r/v f Spouse's social security number Check `.-- I I all boxes i resent home addres&iinumber and street, apartment number or rural route) that apply rL .0)Iff Ido • L .&Y live. TG^l Xva to you 1 age 65 or ove 2 ❑ Disabled 3 9;-55meowner 4 ❑ Renter a City, town or po ffice State Zip code _d �' f r` t �-�-/C If you rented part of your home to K other persons or used it for business, Check box and fill in name,t of city or township � y councy check this box and complete sched- where you lived in 1984. ❑Township �� ule 2 on the back of this form. State Elections campaign Fund You Spouse Dependen Check one of these boxes if you did not already do so on your income tax Democratic -Farmer -Labor 1 El 5 C1 9 ❑ return. Dependents 18 or older who are not filing their own forms may also contribute by checking a box and signing below. This will not reduce your Independent -Republican 2 ❑ 6 ❑ 10 Cl refund: General State Campaign Fund 3 ❑ 7 ❑ 11 ❑ No Contribution 4 8-' 8 ❑ 12 ❑ All Applicants List your total household income for the year on lines 1 through 6 1 Federal adjusted gross income (from line 32 of federal Form 1040 or line 14'of Form 1040A or line 3 of Form 1040EZ). If you are not filing a federal return, read page 2 of the instructions . . . M D 2 Social security and railroad retirement payments not included in line 1 (include amounts deducted for Medicare) . . . . . . . . . . . . . . . . ,a 3... 3 Welfare payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3❑ 4 Unemployment payments not included in line 1 . , , . , . . , , , , • , , , . , . .® 5 -Worker's compensation, veterans payments and all other -pension and annuity payments not included in line 1 or . . . . . . . . . . . . . . . . . .0 6 Nontaxable interest, federal deduction for a married couple when both work, dividend exclusion, capital gains deductions and any other nontaxable income not included in lines 1 through 5 . . .© 7 Total household income (add lines 1 through 6) . . . . . 7 enters Attach your Form(s) CRP 8 Renter's share of property tax (from block J of your Form CRP) , , , , , , , , , , , , , , , - 9 Property tax refund from the tables in the instructions. Then go on to lines 16 and 17 below . . 9❑ . Homeowners Attach your Statement of Property Tax Payable in 1985 10 Amount from line 1 of your Statement of Property Tax Payable in 1985 . . . . . . . . . . . . 11 Total property tax credit from the tables in the instructions. . . . . . . . . . . . . 11 DO . o e. 12 Amount from line 2 of your Statement of Property Tax Payable in 1985 . . . . . . . . . . . . 12 i 13 Regular property tax refund (subtract line 12 from line 11) . . . . . . . . . . . . . . . . . . 13 _- 14 Special property tax refund (from line 36 of Schedule 3 on the back of this form) , , . , , , 14 '-'0 r.- 15 Property tax refund (add lines 13 and 14) . . . , , , ,- , 15 All Applicants 16 (, If you wish to give $1 or more of your refund on line 9 or line 15 to the Minnesota Nongame Wildlife Fund, fill in the amount here. This will reduce your refund . . . . . . 16 17 Your property tax refund (Renters - subtract line 16 from line 9) (Homeowners - subtract line 16 from line 15) . .' , . 17 . 4" File this property tax refund return separate from your income tax return. Applicant — 1 declare under the penaties of criminal liability for willfully making a false return, that this return is true, correct and knowledge and beret. Preparer — This return is true. correct and complete to the best of my knowledge and belief. complete to the best of m, gn -riere Your signature Signature of preparer if not•applicant Spouse's signature 9088382 •3 Date Daytime telephone no. r-1 a r-1 a w .-I 1 >, m O a a w 1 a O r -I >t a I a C O +j O a 'a a •-1 r-1 w r+ 4J 0 4 w O ro C ro w w U .c O O.0 C r4 >1 C 41 ' to .c O m c w .c .r., j•+ to ••+' rorowwaroi -r,rowC C: 4J Ew go 41 ((1 go N mw••+ a wtotoC U0 w e>1c 41my0Qa+r.r� r ) N cw Cw m �N O wO�,� �wroawma00 a•r a O o to r4 aa RC co wa7Os O co Cro%raO ri41:0 0 Ooro0waO3waim 0roy wO a C: w a C rt U w a yIpia�i �EtoroC�°amw °awE-1 co .0 a, w ► E ,Uwter-I w 'a Uw a � 4.t C . 4) 0 •wO a.�>a, (awrowwroC ra �roeE tad to a p � 4J ei L pwO dyro�wro��+ .be 0roitwCU 0 Up: "iw Hm 4 Nw W IU m w.O0,044 awww a wa'o^o aroa 14 yap °)ro ;'4) 44 m 4J 04 L•Cw M OwwC0atoa,vo N uaDt,000E1 41 0 �Kw C N bC 0 CL w >1 Z „ 0, ato n0 04 M 4J r1 049: to w E fo C �p21: 0, w w -4 C C w oV W p t0 a a .04 y >, O 0 o' 0 +t to to 0 > � 0 a +, a- = w to m fu m +- o >14) -1 co 4J 4j4.)w m p 41 0) m a 'o t0 wroEC t .0 , E 04 �0 134 �°om•rta Ccw� u ttoo two Oro "ro0 a ° 'o w 0, p w CL w Sal 3 � >4 C 4 .° 'E 0 w wp w Jw-t r 41 kla>4 E O >t ° o ,'it � p�q � N Cyt,aaCCt004 �ro . p,yw �a ° 00 a a Ca mroOdsa 04 � ra >1 co .Ciy,a 4) ar{ tr'm' 1+O.t Owy= �� w -.r4 a � rot G to 'a m ro � a.t t0 >+ r.t V ` �o twow api w w a tao a,°'4) a� mow°, w m o �.0 Q+ R,V o a�° ate. 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A copy of the proclamation is enclosed on page for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To proclaim the week of January 19 through 25 as National Jaycees Week. ,�atJcee reek�roclamaliorc WHEREAS, the Eagan Jaycees are a vital part of the development of young leaders for our community; and WHEREAS, this organization of young people has contributed to the betterment of this community through its involvement in such programs as the city's 125th birthday celebration, and Youth Assistance Programs; and WHEREAS, the United States Jaycees and its affiliated state and local organizations have set aside the third week in January to observe the founding of the Jaycees sixty-six years ago; THEREFORE, I, Bea Blomquist, Mayor of the City of Eagan, do hereby proclaim the week of January 19-25, 1986 as JAYCEE WEEK and urge all citizens of our community to give full regard to the past and continuing services of the Eagan Jaycees. Dated this twenty-first day of January, 1986. Signed Agenda Information Memo January 21, 1986, City Council Meeting Page Three FDEPARTMENT,HEAD BUSINESS, A. FIRE DEPARTMENT There are no items to be considered for the Fire Department at this time. B. POLICE DEPARTMENT There are no items to be considered for the Police Department at this time. C. PARK & RECREATION DEPART14ENT Ther` are no items to be considered for the Park and Recreation Department at this time. D. PUBLIC WORKS DEPARTMENT There are no items to be considered for the Public Works Department at this time. /6) Agenda Information Memo January 21, 1986, City Council Meeting Page Four There are nine (9) items on the agenda referred to consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. CONTRACTOR LICENSES A. Contractor Licenses --Attached on page is a list of contractors who are renewing or who have been selected and retained as the builder by a customer either living in or planning to reside within the City of Eagan. These contractors have references from other municipalities or their client permit applications are awaiting City Council approval for a contractor license. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of contractor license as presented. FU January 21, 1986 CONTRACTOR'S LICENSES .GENERAL CONTRACTORS: PIS 1. AMERICAN ESTATE HOMES,INC. 1. BACKDAHL, & OLSON PLBG & HZG 2. BASIC BUILDERS, INC. 2. BLAYLOCK PLBG. CO. 3. THE CONSTRUCTION ASSOCIATION, INC. 3. . CONSOLIDATED PLBG & HTG CO. 4. EAG AN CONSTRUCTION, INC. 4. DONAHUE MECHANICAL, INC. 5. ELECTRO MAGNETIC APPLICATIONS, INC. 5. E, & SONS,INC. 6. JOSEPH FALTEYSEK CONSTRUCTION 6. GENZ RYAN PLBG. & HTG. .7. FISCHER STAPF CONSTRUCTION, INC. 7: JANECKY PLBG. 8. HOME ESTATES, INC. 8, K&K HTG & PLBG. 9. WM. BU TNER CONSTRUCTION, INC. 9. LUNDGREN BROS. PLBG. 10. KING HOMES. 10. M & D PLBG, INC. 11. KOZY ENERGY HOMES, INC. 11. MIDWESTERN NECHANICAL 12. METRO CUSTOM HOMES, INC. 12. MOTZ PLBG & HTG, INC. 13: MIL EON CONSTRUCTION 13. NORDIC SERVICES 14. OL.BERG CONSTRUCTION 14. NORTHERN PLBG & HTG. 15: PARKGREEN, INC. 15. PEINE PLBG & HTG. 16. PHILLIPS KLEIN COMPANIES, INC. 16.' SCHULTIES PLBG.' 17. JAMES A. PIErIG CONSTRUCTION CO. 17.. UNITED WATER & SEWER CO. 18. SHAREVEST, INC. 18. WENZEL PLBG & HTG 19. SUPERAMERICA 20. SUSSEL CORPORATION 21. TIBERON, INC. 22. WESTERN CONSTRUCTION l . 'MASONRY; 'CEMENT WORK 23. WESTERN REMODELERS 1. HICKS CONCRETE CONSTRUCTION HEATING/VENTILATING 1. ADVANCED HEATING & A/C 2. D & D ANDERSON HTG & PLBG. 3. CONTROLLED AIR 4. DEPENDABLE HTG & A/C 5. DRONEN'S HTG & A/C . 6. ELAN & SON CO. 7. FLARE HEATING & A/C 8. GENZ RYAN PLBG & HTG. 9. GTS SERVICES, INC. 10. JUDKINS HTG & A/C 11.- KLEVE HTG & A/C 12. METROPOLITAN MECHANICAL CONTRACTORS 13. MIDLAND HTG & A/C 14. MIDWESTERN MECHANICAL 15. MODERN HTG & A/C 16. NERAE)CH COMPANIES 17. OAKLAND HTG & A/C 18. PEINE PLBG.& HTG 19.. R & S HTG & A/C 20. SOUTH'IOWN REFRIGERATION,INC. 21. STANDARD HTG & A/C 22. SUPREME HTG & A/C 23. VALLEY AIRE, INC. 24. 25. RAY N. WELTER HTG CO' WENZEL PLBG & HEATING / v Agenda Information Memo January 21, 1986, City Council Meeting Page Five PERSONNEL ITEMS B. PERSONNEL ITEMS There are two (2) personnel items to be given consideration: 1. Utility Maintenance Worker --After screening of the approxi- mately 90 applications for the vacant position of Utility Maintenance Worker, interviews were held with the final five candidates. The interviews were conducted by Superintendent of Utilities and Buildings Connolly, Utility Maintenance Supervisor Heur and Administrative Assistant Duffy. It is their recommendation that Joel Fleck be hired to fill the vacancy, such appointment to be effective January 22 and contingent upon successful completion of the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Joel Fleck for the vacant position of Utility Maintenance Worker, to be effective January 22 and contingent upon successful completion of the City's physical examination requirement. 2. Recreation Supervisor (Programming) --a new 4/5 position of Recreation Supervisor was approved for the 1986 budget. After screening the more than 60 applications, twelve applicants were given a preliminary interview. Seven applicants were given a final interview. These interviews were conducted by Park and Recreation Director Vraa, Recreation Supervisor Peterson, the Assistant Director.. of Parks for Apple Valley and Administrative Assistant Duffy. It is their recommendation that Paula Sunder be hired for the newly created position, starting January 27. The appointment would be contingent upon successful completion of the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Paula Sunder for the newly created position of Recreation Supervi- sor, contingent upon successful completion of the City's physical examination requirement. 13 Agenda Information Memo January 21, 1986, City Council Meeting Page Six FINAL PAYMENT/ACCEPTANCE (WELL #7 PUMP) C. Contract 84-19, Final Payment/Acceptance (Well #7 Pump) -- We have receiveda request for the ninth and final payment for the above -referenced contract from our consulting engineering firm along with a certification of compliance with City approved plans and specifications. All final inspections have been performed by representatives of the Public Works Department and found to be in order for final payment, acceptance and perpetual main- tenance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the ninth and final payment for Contract 84-19 (Well #7 Pump) in the amount of $12,771.75 to Richmar Construction, Inc. FINAL PLAT/KING 1ST ADDN. D. Approve Final Plat/King lst Addition --We have received an application for final plat approval for the King lst Addition of Eagan. All conditions placed on the preliminary plat approved by Council action on December 20, 1984, have been complied with. A copy of the final plat is provided on page /,j for the Council's information. All application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the King lst Addition of Eagan and authorize the Mayor and City Clerk to execute all related documents. Q a W m _O F— a — zNe_ 1y -4 I_ a i �g _ s. $i r• .� EEE Q � ►i iM n° N U Z 2 N x U Ir to 0 •i i - Z I i _ = G u�� ! :: a ev•I a as e s IT ale •6= ; I:� I -- ate= -- ;a = "� -e -_ •I e - �� aI 9 _ - Q a W m _O F— a — zNe_ 1y -4 a O 9. a' s. $i r• .� EEE Q � ►i iM n° N U Z 2 N x U Ir to 0 Z J G Agenda Information Memo January 21, 1986, City Council Meeting Page Seven FINAL PLAT/KING 2ND ADDITION E. Approve Final Plat/King 2nd Addition of Eagan --We have received an application for final plat approval of the King 2nd Addition of Eagan. All conditions placed on the preliminary plat approval of December 20, 1984, have been complied with. A copy of the proposed final plat is contained on page __/Z for Council's information. All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the King 2nd Addition of Eagan and authorize the Mayor and City Clerk to execute all related documents. 16 `I ?ss _ e s i E!�la��<•a Z 4 w o` w $S^CE o ^ S w is IIs•}7 w •a pi��• Z` or°e ar •�".g:e<:i SE E ws & I I.8 i7:�E ioo is ^eE.•`ei:"oe �� s'E P w8 7 :� '.8."5`«YY! es :� $�# s ,ru s M $i im A .4 aka a 11 d o `o= ZP 10 It is Z �a° Ea:a:"o.• Es a sz so s << It.3 ? I QAli! oar-tii E 3ar o P5 6 s. •?a r g « � 3a ::"..ea " Cm !<`o� i ; 8 5 rn �w" "EoeEl�. EE" e» �S Fn�i E w s`• toavr.:.a"� 's "s i r :a• e. o. li «w°« .c �• Fv oo `T .11. 1. Ift `oma 2e S5 g O sr i. Are sro;. .: Z Q 8 g 8 't ^8• .� 1 e i ••v a:o a L � I avi $ As e • e.. 8 Ld Q 'Ce 1 ra«: z A.'as z ci c' O ilw _I r•9f,q.0■ aa••s9 _ z s:-.r-- U e ii I r- ao—ei--�r----c� a ,�� . y3• a? c9 V, Q Y p g Y i� •l 8U M N �ry-ca• a w Is ;ilg N �j S Z ;. a =tl1 .: p , — v w.w m°• -J- EY� Q �i i N O t na5•rutiaro,/a / Y � =iM�i Mo••iav � V' t 0 Agenda Information Memo January 21, 1986, City Council Meeting Page Eight SERVICE STATION PERMIT/CEDAR CLIFF AMOCO F. Service Station Permit for Cedar Cliff Amoco --A permit appli- cation was presented by Cedar Cliff Amoco for a service station license at their new facility located at 4600 Slater Road. The license application is in order for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a service station permit for Cedar Cliff Amoco. CIGARETTE LICENSE/CEDAR CLIFF AMOCO G. Cigarette License for Cedar Cliff Amoco --The Cedar Cliff Amoco is also requesting a cigarette license for their facility. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a cigarette license application for Cedar Cliff Amoco located at 4600 Slater Road. 102 `i g C m A a _ p Z �— R I Z A ~ O O (C 4 -I .was* Uw[ o• sz i. Tw. a7, aLt• I ' iunurtY Fxarort E" i � C Y� � �a • ti , L i Wm N O = LI 61 .� jy• nBE °I �_ L—_�I 0 Z ■i .g. x Fu w `i g C m A a _ p Z �— R I Z A ~ O O (C 4 -I F r c% V. o� y O C C �Q ec O w �s to 0 0 n 1 b 2 n E" i � C Y� � � 3: �77i t s••;i x Fu a�-a3 1gg7 sib" � r if r. �a ° Ma:' 41 1 e r :• a41 ' i� iia it _ HE i s gi a.a F r c% V. o� y O C C �Q ec O w �s to 0 0 n 1 b 2 n Agenda Information Memo January 21, 1986, City Council Meeting Page Nine VACATE UTILITY EASEMENTS/PETITION/PUBLIC HEARING/KNOB HILL OF EAGAN H. Vacate Utility Easements, Receive Petition/Order Public Hearing (Knob Hill of Eagan) --We have received a petition requesting consideration of vacating a previously dedicated common lot line drainage and utility easement within the Knob Hill of Eagan subdivision. This vacation is a result of a shift in lot lines previously approved. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition to vacate the utility easement for Lots 1 and 2, Block 1, Knob Hill of Eagan and order the public hearing to be held February 18, 1986. FINAL PLAT/BELL LEXINGTON ADDITION I. Approve Final Plat, Bell Lexington Addition --We have received an application for final plat approval for the Bell Lexington Addition located in the northeast corner of Lexington and Lone Oak Road as shown on the map enclosed on page 1-10 All condi- tions placed on the preliminary plat approved by Council action on September 25, 1984, have been complied with. All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Bell Lexington Addition and authorize the Mayor and City Clerk to execute all related documents. Agenda Information Memo January 21, 1986, City Council Meeting Page Ten PUBLIC HEARXNGS1 PUBLIC HEARING/EAGANDALE CTR INDUSTRIAL PK A. Public Hearing for Project 458 (Eagandale Center Industrial Park - Storm Sewer) --On August 6, the Council received a petition requesting the preparation of a feasibility report for the extension of large diameter storm sewer facilities to service the remaining development to the Eagandale Center Industrial Park. That feasi- bility report was completed and presented to the Council on November 19 with the public hearing being scheduled for January 21. All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. Enclosed on pages Z..Z through5y are copies of the feasibility report for the Council's information and review during the public hearing. ACTION TO BE CONSIDERED .ON THIS ITEM: To close the public hearing and approve/deny Project 458 (Eagandale Center Industrial Park - storm sewer) and, if approved, authorize the preparation of detailed plans and specifications. REPORT ON EAGANDALE INDUSTRIAL PARK STORM SEWER IMPROVEMENTS PROJECT No. 458 helm EAGAN, MINNESOTA 1985 FILE No. 49370 /3aaed.Aw, i?ade4se, llade4lia 9 l d&Wik,-t", Jost. St. p"4 AMS - - - -- - - - --- .2335 .iy%u.aq 36 St. /tea..[, Afi.a.+iiata 55ff3 19A..: 61.2 - 636-4600 J October 31, 1985 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Eagandale Industrial Park Storm Sewer Improvements Project 458 Our File No. 49370 Dear Mayor and Council: Otto G. Bonestroo, P.E. Robert W. Rosene, P.E. Joseph C. Anderlik, P.E. Bradford A. Lemberg, P.E Richard F. Turner, P.E. James C. Olson, P.E. Glenn R. Cook, P.E. Keith A. Gordon, P.E. Thomas E. Noyes, P.E. Richard {Y. Foster, P.E. Robert G. Schunichr, P.E. Marvin L. Sorvala, P.E. Donald C. Burgardt, P.F. Jerry A. Bourdon, P.£. Mark A. Hanson, P.F. Ted K. Field, P.E, Michael T. Rautmann, P.E. Robert R. Pfefferle, P.E. David O. Loskola, P.E. Charles A. Erickson Leo M. Pawelsky Harlan M. Olson Enclosed is our report for Eagandale Industrial Park Storm Sewer, Project 458. This report covers storm sewer improvements and includes a preliminary assessment roll. We would be pleased to -meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, BONESTR00, ROSENE, ANDERLIK & ASSOCIATES, INC. Thomas E. Angus TEA:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the lawsofthe State o. Minnesota. Mark A. Hanson f e: October 31, 1985 Reg. No. 14260 Approved by: Department of Pub1Yc Works Date: ! 1716d ,:Z-3 SCOPE: This project provides for the construction of storm sewer to serve the Eagandale Industrial Park area. The area is located generally north of Lone Oak Road and west of I-35E. This project is a continuation of the 54" storm sewer constructed as part of LeMay Lake 1st Addition, Project No. 424. This storm sewer is required to provide the proper storm sewer capacity to serve the Eagandale Industrical Park area based on its planned development density. FEASIBILITY AND RECOMMENDATION: This project is feasible from an engineering standpoint and is in accordance with the Comprehensive Storm Sewer Plan for the City of Eagan. The project as outlined can best be carried out as one contract. DISCUSSION: The storm sewer that is proposed provides for the extension of storm sewer north from the existing 54" storm sewer at the northwest corner of Lone Oak Road and Eagandale Boulevard. The extenions as proposed would consist of two 48" RCP storm sewers. One would extend easterly along Lone Oak Road and northerly along Center Court to the low area located at Center Court and West Service Road. The other would extend northerly along Eagandale Boulevard to the intersection of Eagandale Boulevard and West Service Road. The upper 500 feet along Center Court to the intersection of Center Curve and West Service Road would consist of a 42" RCP storm sewer. Presently a 48" RCP storm sewer serves this area. This sewer was sized based on design standards at that time. However, since that time rainfall in- tensities have increased nearly 28% resulting in higher intensities used for storm sewer design. The density of development has also increased nearly 30% resulting in greater runoff from what was originally anticipated. The capacity of the existing 48" storm sewer is 90 cfs. Based on present development, this capacity has almost been reached. In order to allow the Page 1. 1716d arG continued development of the vacant land within the drainage area, as indi- cated on Figure 3, it is necessary to construct the proposed storm sewer at this time. Storm water ponding could alleviate this problem but is not desired by the developers. Also, the areas to be served are self contained watersheds with no outlets by overland drainage. For this reason, additional storm sewer must be provided to adequately protect facilities in the low areas. In order to convey the amount of storm water drainage from the existing low area, along Eagandale Boulevard, an existing catch basin manhole will be rebuilt and a catch basin will be added. The rebuilt catch basin manhole will be a high capacity inlet structure which will increase the amount of water en- tering the storm sewer during a storm. EASEMENTS: The proposed construction will require acquisition of easements from all construction areas. The estimated amount of permanent easement re- quired from each parcel is listed below. Parcel EAGANDALE CENTER INDUSTRIAL PARK Block 4 Lot 15 Lot 16 Lot 17 Lot 18 Lot 19 Block 5 Lot 8 Lot 9 Block 6 Lot 3 Lot 4 Lot 5 Page 2. 1716d Permanent Easement (Acs.) 0.10 0.10 0.10 0.15 0.14 0.30 0.25 0.13 0.12 0.05 AREAS TO BE INCLUDED: The areas to be included for construction and assess- ment purposes are listed below. No construction will occur outside of those areas proposed to be assessed. Construction Area Assessment Area EAGANDALE CENTER INDUSTRIAL PARK EAGANDALE CENTER INDUSTRIAL PARK Block 4 Lots 14-19 Block 5 Lots 4, 5, 8, 9 Block 6 Block 4 Lots 1-7, 14-19 Block 5 Lots 2-14, 16-20 Block 6 Lots 3, 4, 5 Lots 1-5 COST ESTIMATE: A detailed cost estimate is presented in Appendix A at the back of this report. The total estimated project cost is $408,940 which in- cludes contingencies and related overhead. Costs for easement acquisition are not included in this amount. Overhead costs are estimated at 30% and include legal, engineering, administration, and bond interest. ASSESSMENTS: Assessments are proposed to be levied against the benefited properties. A preliminary assessment roll is included at the back of this re- port in Appendix B. All costs including overhead will be revised based on final costs. The total project cost is proposed to be assessed on an area basis to the benefited property. Therefore, all uphill areas with storm water drainage flowing into the proposed storm sewer are to be assessed at an estimted rate of $0.092 per square foot. REVENUE SOURCES: All project costs will be assessed, therefore, revenue will be entirely from assessments. Page 3. 1716d !,L PROJECT SCHEDULE Present Feasibility Report November 19, 1985 Public Hearing December 17, 1985 Approve Plans and Specifications Spring, 1986 Open Bids and Award Contract Spring, 1986 Construction Completion Fall, 1986 Final Assessment Hearing Fall, 1986 First Payment Due with Real Estate Taxes Spring, 1987 Page 4. 1716d Z�, STORM SEWER 400 Sq.yds. 160 Lin.ft. 250 Lin.ft. 650 Lin.ft. 1,200 Lin.ft. 200 Lin.ft. 300 Lin.ft. 200 Lin.ft. 50 Lin.ft. 50 Lin.ft. 8 Each 1 Each 1 1 2 2 500 400 160 7 2,900 Each Each Each Each Cu.yds. Sq.yds. Lin.ft. Acres Lin.ft. APPENDIX A PRELIMINARY COST ESTIMATE EAGANDALE CENTER INDUSTRIAL PARK PROJECT NO. 458 Remove bituminous surfacing @ $1.00/sq.yd. Remove B618 curb & gutter @ $2.00/lin.ft. 48" RCP Storm sewer, 0'-10' dp. @ $60.00/lin.ft. 48" RCP Storm sewer, 10'-20' dp. @ $75.00/lin.ft. 48" RCP Storm sewer, 20'-30' dp. @ $110.00/lin.ft. 48" RCP Storm sewer, 30'-35' dp. @ $120.00/lin.ft. 42" RCP Storm sewer, 0'-10' dp. @ $45.00/lin.ft. 42" RCP Storm sewer, 10'-20' dp. @ $55.00/lin.ft. 21" RCP Storm sewer, 0'-10' dp. @ $24.00/lin.ft. 15" RCP Storm sewer, 0'-10' dp. @ $20.00/lin.ft. MH 6' dia. w/cstg. @ $2,300.00/each Reconstruct ex. CBMH as MH @ $1,000.00/each: 12' Low Pt. CB @ $3,000.00/each 4' Low Pt. CB @ $1,500.00/each Cut -in to existing CBMH @ $750.00/each Cut -in to existing MH @ $750.00/each Rock stabilization below pipe @ $10.00/cu.yd. Bituminous street patching @ $15.00/sq.yd. B618 Conc. curb & gutter @ $7.00/lin.ft. Seed w/fertilizer & mulch @ $1,500.00/Ac. Mechanical trench compaction @ $1.00/lin.ft. Sub -total +5% Contingencies +30% Legal, Engrng., Admin. & Bond Interest TOTAL STORM SEWER ............................... Page 5. 1716d & $ 400 320 15,000 48,750 132,000 24,000 13,500 11,000 1,200 1,000 18,400 1,000 3,000 1,500 1,500 1,500 5,000 6,000 1,120 10,500 2,900 $299,590 14,980 $314,570 94,370 $408,940 APPRWnTX R PRELIMINARY ASSESSMENT ROLL EAGANDALE INDUSTRIAL PARK PROJECT NO. 458 Block 6: Lot 1 Gross Area Net Assessment Cost/ Total Lot 2 _(S.F.) Area (S.F.) S.F. Assessment EAGANDALE CENTER INDUSTRIAL PARK 100,620 100,620 0.092 Block 4: Lot 4 129,370 129,370 0.092 Lot 6 235,390 235,390 $0.092 $ 21,592 Lot 7 240,000 240,000 0.092 22,014 Lot 14 57,590 57,590 0.092 5,283 Lot 15 87,120 87,120 0.092 7,991 Lot 16 87,120 87,120 0.092 7,991 Lot 17 87,120 87,120 0.092 7,991 Lot 18 87,120 87,120 0.092 7,991 Lot 19 87,120 87,120 0.092 7,991 Block 5: Lot 2 217,800 177,800 $0.092 $ 16,309 Lot 3 223,200 223,200 0.092 20,473 Lot 4 99,820 99,820 0.092 9,156 Lot 5 76,030 76,030 0.092 6,974 Lot 6 95,830 95,830 0.092 8,790 Lot 7 95,830 95,830 0.092 8,790 Lot 8 92,710 92,710 0.092`• 8,504 l Lot 9 82,860 82,860 0.092 7,601 Lot 10 78,300 78,300 0.092 7,182 Lot 11 78,300 78,300 0.092 7,182 Lot 12 51,150 51,150 0.092 4,692 Lot 13 275,740 275,740 0.092 25,293 Lot 14 348,480 174,240 0.092 15,983 Lot 16 223,200 179,030 0.092 16,422 Lot 17 84,070 84,070 0.092 7,712 Lot 18 88,430 88,430 0.092 8,111 Lot 19 87,120 87,120 0.092 7,991 Lot 20 85,380 42,690 0.092 3,916 Block 6: Lot 1 33,980 33,980 $0.092 $ 3,117 Lot 2 112,390 112,390 0.092 10,309 Lot 3 100,620 100,620 0.092 9,230 Lot 4 129,370 129,370 0.092 11,867 Lot 5 90,020 90,020 0.092 8,257 EAGANDALE CENTER INDUSTRIAL PARK NO. 7 Block 1: Lot 1 91,050 91,050 $0.092 $ 8,352 Lot 2 296,390 296,390 0.092 27,187 Lot 3 254,330 254,330 0.092 23,329 Lot 4 298,350 298,350 0.092 2_7,367 TOTALS ........ 4,759,334 4,458,230 $408,940 Page 6. 1716d 2� r EAGANDALE CT. !, Lj I C; 14 36 1J , 0 N i 15 1-1 fi Ef I I I 48't V I I 1 I 1 I 2! WEST SERVICE j RW 5 0 6 Q J 0 M w 7 J Q 0 Z Q w 5 u 9 .[ I 48' L7 54'' 'it { LJ tl � — .... � 9 — � ` l • /dry 0 200 400' LONE OAK ROAD � i r--->�—� PROPOSED STORM SEWERS Graphic Scale in Feet -- --" EXISTING STORM SEWERS EAGANDALE INDUSTRIAL PARK STORM SEWER IMPROVEMENTS PROJECT No. 458 EAGAN, MINNESOTA 30 BONESTROO, ROSENE, ANDERLIK 8 ASSOCIATES, INC. Consulting Engineers St. Paul, Minn. Date: Nov. I, 1 O FIG. No. 1 Comm. 49370 O cLd I I 3 U 21 �—I j Cr I UJI� 42 � I I 3 4 I6 I. .3- -„ .[ I 48' L7 54'' 'it { LJ tl � — .... � 9 — � ` l • /dry 0 200 400' LONE OAK ROAD � i r--->�—� PROPOSED STORM SEWERS Graphic Scale in Feet -- --" EXISTING STORM SEWERS EAGANDALE INDUSTRIAL PARK STORM SEWER IMPROVEMENTS PROJECT No. 458 EAGAN, MINNESOTA 30 BONESTROO, ROSENE, ANDERLIK 8 ASSOCIATES, INC. Consulting Engineers St. Paul, Minn. Date: Nov. I, 1 O FIG. No. 1 Comm. 49370 LONE OAK ROAD [j/- F�reunu g �EMAY lu om-n. AODI TION EAGANDALE INDUSTRIAL PARK LATERAL ASSESSMENT AREA PROJECT No. 458 EAGAN, MINNESOTA LATERAL ASSESSMENT AREA 3/ BONESTROO, ROSENE. ANDERLIK & ASSOCIATES, INC. Consulting Engineers St. Paul. Minn. Date: Nov 1, 1985 FIG. No. 2 Comm. 49370 11 LANE OAK ROAD DALE AD�DI TIO" EAGANDALE INDUSTRIAL PARK DRAINAGE AREA STATUS PROJECT No. 458 EAGAN, MINNESOTA DEVELOPED DRAINAGE AREA UNDEVELOPED DRAINAGE AREA BONESTROO, ROSENE, ANDERLIK 8 ASSOCIATES, INC. Consulting Engineers St. Paul, Minn. j Date: Nov. I, 1985 FIG. No. 3 3� , Comm. 49370 11 Agenda Information Memo January 21, 1986, City Council Meeting Page Eleven PUBLIC HEARING/WINDTREE 5TH & 6TH ADDITIONS B. Project 462, Windtree 5th & 6th Additions - Streets & Utilities --On September 17, the Council received a petition from the developer of the Windtree 5th & 6th Additions and subsequently authorized the preparation of a feasibility report to discuss the installation of streets and utilities. This report was completed and presented to the Council on December 17 with the public hearing being scheduled for January 21. A c py of this feas'bility report is again provided on pages 19through for the Council's information and review during this pukvlic hearing. All notices have been published in the legal newspaper and sent to all potentially affected property owners. The consulting engineer and Public Works Director will be available to discuss details of this project during this hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 462 (Windtree 5th & 6th Additions - streets and utilities) and, if approved, authorize the preparation of detailed plans and specifications. 33 REPORT ON WINDTREE 5th & 6th ADDITIONS UTILITY & STREET IMPROVEMENTS PROJECT No. 462 EAGAN, MINNESOTA FILE No. 43373 13amediaa, R"a e, 4mde4lda a 4aeo zawf Y c. ca" g 'eft#We'm St. Aaa4 Mimotedda 3�( 0 ° 2335 `ld, `% �4.,4r 36 - -- St. P�d, M:R. 55113 l /9"-: 612 - 636-/1600 J November 13, 1985 Honorable Mayor & Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Windtree 5th & 6th Additions Utility & Street Improvement Project No. 462 File No. 49373 Dear Mayor and Council: Otto C. Bonestroo, P.E. Robert W. Rosene. P.E. Joseph C. Anderlik, P.E. Bradford A. Lemberg, I'. E. Richard E. Turner, P.E. ,James C. Otsoa, P.E. Glenn R. Conk. P.F. Keith A. Gnt'dnn, P 1 Thomas E. ,Napes, It f. Richard R'. Foster, !'.I.. Robert G. Schunicht, P I-,. Marvin L. Survala, AE. Donald C. Burgardt, Y.E. Jerry A. Bourdon, P.E. Mark A. Hanson. P.E. Ted K. Field, P. E. Michael 71 Rautmann. P.E. Robert R. Pfijferle, P.E. David O. L.oskota, Y.F. Charles A. Erickson Leo Al. Pawelskv Harlan M. Olson Transmitted herewith is our report for Windtree 5th & 6th Additions, Project No. 462. This report covers sanitary sewer, storm sewer, water main, and street construction and includes a preliminary assessment roll. We would be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, BONES 00, ROSENE, ANDERLIK & ASSOCIATES, INC. Thomas E. Angus TEA:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of/]the Sttat/eoff Minnesota. / I�r/vv� (iw✓ Mark A. Hanson Date: November 13, 1985 Reg. No. 14260 Approved by: v Department of lic Works 1929d Date: 3!5 SCOPE: This project provides for the construction of sanitary sewer, water main, storm sewer and streets to serve Windtree 5th and 6th Additions. These additions are located in the northeast corner of Elrene Road and Wescott Road and are a replat of the remainder of Outlot B of Windtree 2nd Addition. Wind - tree 5th Addition consists of 11 lots and Windtree 6th Addition consists of 14 lots and one outlot. FEASBILITY AND RECOMMENDATIONS: The project is feasible from an engineering standpoint and is in accordance with the Master Utility and Street Plan for the City of Eagan. The project as outlined herein can be best carried out as one contract. Sanitary Sewer - Sanitary sewer proposed herein includes constructing an 8" diameter PVC sanitary sewer in Ridgewood Drive, Stonewood Road, and Stonewood Circle as shown on the attached drawing. The sewer will connect to an exist- ing 8" stub in Ridgewood Drive that was constructed as part of the Windtree 4th Addition (Project No. 437) and will be stubbed south at the ends of Stone- wood Road and Ridgewood Drive. Water Main - Water main proposed herein includes constructing a 6" diameter DIP water main in Ridgewood Drive, Stonewood Road, and Stonewood Circle as shown on the attached drawing. Stubs for future connections would be in- stalled at the south ends of Stonewood Road and Ridgewood Drive. The 6" water main will connect to an existing 6" stub in Ridgewood Drive that was construc- ted as part of Windtree 4th Addition and an existing 16" main on the west side of Elrene Road. The proper number of valves, hydrants, and fittings are also included. These additions are located in the intermediate pressure zone and will experience static and residual pressure of 56 and 38 psi respectively. P 1. 1.929d Services - Sanitary sewer and water services are proposed to be constructed 15 feet beyond the property line. Sewer service lines are proposed to be 4" di- ameter and water service lines 1" diameter. Storm _Sewer - Drainage for the Windtree 5th and 6th Additions is split into two areas. The easterly area is proposed to flow east and north into the ex- isting storm sewer that flows into Pond JP -18. The westerly area is proposed to flow west and south to the intersection of Elrene and Wescott Roads. Catch basins are proposed at the intersection of Stonewood Road and Ridgewood Drive, along the east side of Stonewood Circle, and at the intersection of the west entrance road to the project and Stonewood Road. The easterly storm sewer is proposed to include an outlet for low area II south of Stonewood Circle as indicated on Figure 3. A storm sewer to service this area would be extended south along the future alignment of Ridgewood Drive and west into low area II. However, the elevation of the proposed storm I sewer is such that it will not be able to drain low area I east of Stonewood Circle at its lowest elevation. So as to mitigate any potential damages to any trees within low area I, the street drainage from Stonewood Circle is rec- ommended to be conveyed by pipe around this low area and into the. Ridgewood Drive storm sewer system. Although this system will not be capable of drain- ing low area I by gravity, temporary pumping, if ever necessary, can be don, very easily due to the close access to the storm sewer system. This storm sewer system along with the catch basins at the intersection of Stonewood Road and Ridgewood Drive will connect to an existing storm sewer in Ridgewood Drive that was constructed as part of Windtree 4th Addition. In order to provide an outlet for the westerly drainage area, it is pro- posed to construct an 18" storm sewer south along the east side of Elrene Road 1 to a low area at the northeast corner of Elrene and Wescott Roads. Drainage from this point would flow into the Wescott Road storm sewer system. Page 2. 37 1 <)79i1 Low area III between Windtree 2nd and 5th Additions along the east side of Elrene Road cannot be drained by gravity storm sewer. This low area can po- tentially fill and flood adjacent homesites. Even though the likelyhood of flooding is remote due to a small drainage area with low runoff characteris- tics, it is proposed as part of this project to construct a lateral storm sewer system consisting of only the piping and manhole/wet well. This system would consist of an 8" PVC gravity outlet from the low area to a manhole/wet well along the east side of Elrene Road. From the wet well a 6" PVC force main would be constructed south to connect to the proposed storm sewer at the entrance to the Windtree 5th and 6th Additions. Because it is virtually un- known how frequently this system will be needed, it is recommended a portable submersible pump, standby power and manpower be provided by the City to oper- ate the system as required. This system would then provide a feasible and economical means to provide an outlet for this area which to date has been controlled by percolation into the ground and evaporation. Street - Street construction proposed herein includes a 32' wide street con- structed to a 7 ton residential design thickness. Bituminous surfacing, sur- mountable concrete curb and gutter is included in conjunction with restoration of the boulevard area. It is anticipated, based on past projects in this area, that a significant amount of subgrade correction will be required due to the nature of the soils. 38, Page 3. 1929d AREA TO BE INCLUDED: Construction Area Assessment_ Area Windtree 3rd Addition Windtree 5th Addition Lot 10 & 15, Block 3 Lot 1-11, Block 1 Windtree 5th Addition Windtree 6th Addition Lots 1-11, Block 1 Lots 1-12, Block 1 Windtree 6th Addition Lots 1-2, Block 2 Lots 1-12, Block 1 Outlot A Lots 1-2, Block 2 Outlot A COST ESTIMATES: Detailed cost estimates are presented in Appendix A located at the back of this report. A summary of these costs is as follows: Sanitary Sewer $ 49,960 Water Main 51,450 Services 29,350 Storm Sewer 135,620 Streets 104,250 TOTAL ........................ $370,630 The total estimated project cost is $370,630 which includes contingencies and all related overhead. Overhead costs are estimated at 30% and include legal, engineering, administration, and bond interest. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port in Appendix B. All lateral costs will be revised based on final costs. SANITARY SEWER_ It is proposed to assess the total cost of sanitary sewer equally to each lot in Windtree 5th and 6th Additions. Trunk area sanitary sewer was previously assessed under Project 58. WATER MAIN: It is proposed to assess the total cost of water main equally to each lot in Windtree 5th and 6th Additions. Trunk area water main was previ- ously assessed under Project 58. PV4. 1929d SERVICES: It is proposed to assess the total cost of sanitary sewer and water service equally to each lot in Windtree 5th and 6th Additions. STORM SEWER: Lateral storm sewer as proposed herein will be adequately sized to accommodate the future development of a portion of Outlot A, Windtree 6th Addition. For this reason, it is proposed to assess the cost of lateral storm sewer equally to all lots within Windtree 5th and 6th Additions along with a proportional share to Outlot A. This share, based on the potential future de- velopment of Outlot A, has been determined to be 54 percent of the total es- timated storm sewer cost. Trunk area storm sewer has not been assessed within Outlot B, Windtree 2nd Addition, which is now Windtree 5th and 6th Additions. Therefore, it is pro- posed to assess trunk area storm sewer to the buildable lots within Windtree 5th and 6th Additions and to assess Outlot A, Windtree 6th Addition when it is developed. STREET_ It is proposed to assess the total cost of street equally to each lot in Windtree 5th and 6th Additions. REVENUE SOURCES:_ Revenue sources to cover the cost of this project are as follows: Page 5. 1929d Project Cost Revenue Balance A. SANITARY _SEWER Lateral $ 49,960 Lateral Assessment $ 49,960 TOTAL $ 49,960 $ 49,960 - 0 - B. WATER MAIN Lateral $ 51,450 Lateral Assessment $$ 51,450 TOTAL $ 51,450 $ 51,450 - 0 - Page 5. 1929d C. SERVICES Lateral $ 29,350 Lateral Assessment _-_ L19,350 _ TOTAL $ 29,350 $ 29,350 - 0 D. STORM SEWER Trunk Area $ 20,800 Lateral $135,620 Lateral Assessment $135,620 TOTAL $135,620 $156,420 +$20,800 E. STREET Lateral $104,250 Lateral Assessment _-- $104,250 TOTAL 5104,250 $104,250 - 0 -� PROJECT SCHEDULh, Present Feasibility Report December 17, 1985 Public Hearing January 21, 1986 Approve Plans and Specifications March, 1986 Open Bids/Award Contract April, 1986 Complete Construction Fall, 1986 Assessment Hearing Fall, 1986 First Payment Due with Real Estate Taxes May, 1987 Page 6. 1929d APPENDIX A PRELIMINARY COST ESTIMATE WINDTREE 5TH & 6TH ADDITIONS PROJECT NO. 462 A. SANITARY SEWER 50 Lin.ft. 8" PVC SDR 35 Sanitary sewer, 0'-10' dp. @ $11.00/l.f. 1,000 Lin.ft. 8" PVC SDR 35 Sanitary sewer, 10'-20' dp. @ $13.00/l.f. 300 Lin.ft. 8" PVC SDR 26 Sanitary sewer, 20'-25' dp. @ $20.00/l.f. 9 Each STd. 4' dia. MH w/cstg. @ $950.00/each 60 Lin.ft. MH depth greater than 8' dp. @ $70.00/each 1 Each Connect existing 8" PVC to MH @ $200.00/each 25 Each 8"x4" wye in pl. @ $30.00/each 200 Cu.yds. Rock stabilization below pipe @ $10.00/cu.yd. 1,350 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. Subtotal +5% Contingencies +30% Legal, Engrng., Admin. & Bond Interest TOTAL SANITARY SEWER ................................ �- 2--- Page 7. 1929d $ 550 13,000 6,000 8,550 4,200 200 750 2,000 1,350 $ 36,600 1,830 $ 38,430 11,530 $ 49,960 B. WATER MAIN 70 Sq.yds. 15 Lin.ft. 1,900 Lin.ft. 3 Each 6 Each 2,000 Lbs. 70 Sq.yds. 15 Lin.ft. 100 Cu.yds. 1,900 Lin.ft. 1 Each 1 Each 1929d Remove existing bituminous street @ $1.00/sq.yd. Remove existing B618 Conc. C & G @ $2.00/lin.ft. 6" DIP Watermain @ $12.00/lin.ft. Hydrant @ $1,000.00/each 6" Resilient wedge gate valve & box @ $450.00/each Fittings @ $1.50/lb. Patch bituminous street @ $20.00/sq.yd. B618 Concrete C & G @ $6.00/lin.ft. Rock stabilization below pipe @ $10.00/cu.yd. Mechanical trench compaction @ $1.00/lin.ft. 6" Wet tap of exist. 16" DIP @ $200.00/each Connect 6" DIP to exist. 6" DIP @ 1,500.00/each Subtotal +5% Contingencies +30% Legal, Engrng., Admin. & Bond Interest TOTAL WATER MAIN .......... ........................... 5-3 Page 8. $ 70 30 22,800 3,000 2,700 3,000 1,400 90 1,000 1,900 200 12500 $ 37,690 1,885 $ 39,575 11,875 $ 51,450 C. SERVICES 1,250 Lin.ft. 1,250 Lin.ft. 25 Each 25 Each 50 Cu.yds. 1,250 Lin.ft. 1929d 4" PVC Sanitary sewer service @ $7.00/lin.ft. 1" Type "K" copper water sere. @ $7,00/lin.ft. 1" Corporation stop @ $20.00/each 1" Curb stop @ $70.00/each Rock stabilization below pipe @ $10.00/cu.yd. Mechanical trench compaction '@ $1.00/lin.ft. Subtotal +5Y Contingencies +30% Legal, Engrng., Admin. & Bond Interest TOTAL SERVICES ....................................... W Page 9. $ 8,750 8,750 500 1,750 500 1 L250 $ 21,500 1,075 $ 22,575 ,775 $ 29,350 D. STORM SEWER LUMP SUM Clear & grub trees @ $2,000.00/L.S. 110 Lin.ft. 24" RCP Storm sewer, 0'-10' dp. @ $26.00/lin.ft. 110 Lin.ft. 24" RCP Storm sewer, 10'-20' dp. @ $30.00/lin.ft. 270 Lin.ft. 21" RCP Storm sewer, 10'-20' dp. @ $28.00/lin.ft. 1,150 Lin.ft. 18" RCP Storm sewer, 0'-10' dp. @ $23.00/lin.ft. 80 Lin.ft. 18" RCP Storm sewer, 10'-20' dp. @ $26.00/lin.ft. 180 Lin.ft. 15" RCP Storm sewer @ $21.00/li.n.ft. 250 Lin.ft. 12" RCP Storm sewer @ $19.00/lin.ft. 200 Lin.ft. 8" PVC Storm sewer @ $15.00/lin.ft. 400 Lin.ft. 6" PVC Storm sewer @ $8.00/lin.ft. 20 Lin.ft. 6" DIP Storm sewer @ $10.00/lin.ft. 1 Each 18" RCP Apron w/trash guard @ $500.00/each 1 Each Storm sewerwet well @ $2,000.00/each STd. 4' dia. MH w/cstg. @ $950.00/each MH depth greater than 8' dp. @ $70.00/lin.ft. Std. 4' dia. CBMH w/cstg. @ $850.00/each Std. CB w/cstg. @ $800.00/each 18" RCP Energy Dissapator @ $1,000.00/each Random rip rap @ $55.00/cu.yd. Common borrow @ $3.00/cu.yd. Rock stabilization below pipe @ $10.00/cu.yd. Mechanical trench compaction @ $1.00/lin.ft. Seed w/mulch & fertilizer @ $1,500.00/Ac. Subtotal +5% Contingencies 10 Each 30 Lin.ft 2 Each 8 Each 1 Each 15 Cu.yds. 300 Cu.yds. 500 Cu.yds. 2,750 Lin.ft. 5 Acres 1929d +30% Legal, Engrng., Admin. & Bond Interest TOTAL STORM SEWER ................................... YJ Page 10. $ 2,000 2,860 3,300 7,560 26,450 2,080 3,780 4,750 3,000 3,200 200 500 2,000 9,500 2,100 1,700 6,400 1,000 825 900 5,000 2,750 _ 7,500 $ 99,355 4,968 $104,323 31,297 $135,620 E. STREETS 1,000 Cu. yds. Subgrade correction @ $3.00/cu.yd. 750 Cu.yds. Select Granular borrow @ $6.00/cu.yd. $ 3,000 7,100 Sq.yds. Subgrade preparation @ $0.50/sq.yd. 4,500 2,600 Tons Cl. 5 A ggreg.base, 100% crushed quarry rock @ $7.00/ton 3,550 18,200 560 Ton 2331 Bit. base course @ $11.00/ton 560 Ton 2341 Bit. wear course @ $13.00/ton 6,160 63 Ton Bit. Mat'l. for mixture @ $210.00/ton 7,280 310 Gals. Bit. Mat'l. for tack coat @ $1.50/gal. 13,230 3,450 Lin.ft. Surmountable conc. C & G @ $5.00/lin.ft. 465 680 Lin.ft. Reinforcing for conc. C & G @ $0.50/lin.ft. 17,250 2 Each Permanent barricade @ $300.00/each 340 1.2 Acres Seed w/3" topsoil, mulch & fertilizer @ $1,500.00/Ac. 600 11 800 Subtotal —" $ 76,375 +5% Contingencies 3,819 $ 80,194 +30% Legal, Engrng., Admin. & Bond Interest 24,056 TOTAL STREETS ........................................ $104,250 1929d `ro Page 11. APPENDIX B PRELIMINARY ASSESSMENT ROLL WINDTREE 5TH & 6TH ADDITIONS PROJECT NO. 462 Parcel Total Description No. of Lots Cost/Lot Assessment A. SANITARY SEWER Windtree 5th Addition Lots 1-11, Block 1 11 $1,998 $ 21,982 Windtree 6th Addition Lots 1-12, Block 1 12 $1,998 $ 23,981 Lots 1-2, Block 2 2 1,998 TOTAL 25 ---.3,997 $ 49,960 B. WATER MAIN Windtree 5th Addition Lots 1-11, Block 1 11 $2,058 $ 22,638 Windtree 6th Addition Lots 1-12, Block 1 12 $2,058 $ 24,696 Lots 1-2, Block 2 2 2,058 4,116 TOTA1 25 $ 51,450 C. SERVICES Windtree 5th Addition Lots 1-11, Block 1 11 $1,174 $ 12,914 Windtree 6th Addition Lots 1-12, Block 1 12 $1,174 $ 14,088 Lots 1-3, Block 2 2 1,174 2,348 TOTAL 25 $ 29,350 D. STORM SEWER a.) LATERAL Windtree 5th Addition Lots 1-11, Block 1 11 $2,511 $ 27,626 Windtree 6th Addition Lots 1-12, Block 1 12 $2,511 $ 30,138 Lots 1-2, Block 2 2 2,511 5,023 Outlot B -- 72,833 TOTAL 25 $135,620 47 12. 1929d b.) TRUNK AREA 0 Page 13. 1929d Total Assessment = Area (S.F.) x Rate/S.F. Total Assessment = 433,350 x $0.048 = $20,800 Parcel Total Description -_--- - Nov of Lots Cost/Lot Assessment Windtree 5th Addition Lots 1-11, Block 1 11 $ 832 $ 9,152 Windtree 6th Addition v Lots 1-12, Block 1 12 $ 832 $ 9,984 Lots 1-2, block 2 2 832 TOTAL 25 $ _1_,66_4 20,800 E. STREET Windtree 5th Addition Lots 1-11, Block 1 11 $4,170 $ 45,870 Windtree 6th Addition Lots 1-12, Block 1 12 $4,170 $ 50,040 Lots 1-2, Block 2 2 4,170 8.340 TOTAL 25 $104,250 0 Page 13. 1929d Parcel Description WINDTREE .5TH ADDN. Lots 1-11, Blk. 1 WINDTREE 6TH ADDN. Lots 1-12, Blk. 1 Lots 1-2, Blk. 2 Outlot B 1929d SUMMARY PRELIMINARY ASSESSMENT ROLL WINDTREE 5TH & 6TH ADDITIONS PROJECT NO. 462 Sanitary Water__ Storm Sewer Sewer Main Services Lateral Trunk Street $1,998 $2,058 $1,174 $1,998 $2,058 $1,174 1,998 $2,058 $1,174 Pag?14. 2,511 $832 $4,170 Total Assessment 12,743 $ 2,511 $832 $4,170 $ 12,743 $ 2,511 $832 $4,170 $ 12,743 $72,833 $ 72,833 ii Itii t{ • S � v .p O,t:,v •r t. 2 1 O �' • 4 O 2 2 5 �� _... 9 6 I 8 2 10 I PROPO ED "7P . 3 + AN. S WE 5 t NE 00� n 4 1 5 9 10 :1. Z 12 6 W O 8 7 CC v� �0I 0 wEscorr WINDTREE 5th ADDITION WINDTREE 6th ADDITION SANITARY SEWER PROJECT No. 462 EAGAN, MINNESOTAr _ 0' 100' 200' 300' 40Q_- Scole in 'Fee! --- BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Consulting Engineers St. Paul, Minn. Date: Nov., 1985 FIG. No. Comm. 49373 •,• t,y+�; �' � � � + �TE� 1N O `i4 t% 2 1 I } I 2 4 O j 5 I _... j 9 6 / I 8 2 10 I PROPO ED "D.I.. / + ATER AIN 3 NE 00 x/. 4 5 II , 9 x k 10 6 12 l�J 8 7 Qc W r�• P WESCOTT ROAD 0' 100' 200' 300' 40Q�- - Scole in feet --- W I N D T R E E 5th ADDITION BONESTROO, ROSENE, ANDERLIK WINDTREE 6th ADDITION7& ASSOCIATES, INC. Consulting Engineers WATERMAIN _ St. Paul, Minn. PROJECT No. 462 D�ate:�Nov.,19�85 �j EAGAN_ MINNI`enTe �. f �..__ ��" I FIG. No. 2 G _ " � .•i 1•'ti l' f � O 11 s .••j�y 6 � R.C.� .f..� r • 2 I O I QC III • :�i '�;,1: �;:. 3 S .• • `• 2 2 4 0--- Q� G 5 �G 86 2 oc 1 10 7 3 r � -- t NE Opp x/• 4 5 5 1 I x 121R C.P . 10 a 12 tw O g 7 _• W 00" vo•c WESCOT T Ex. 3 —RC. Ff — - - WINDTREE 5th ADDITION WINDTREE 6th ADDITION STORM SEWER PROJECT No. 462 EAGAN, MINNESOTA J�li ROAD - 01 1001 2001 300' 40(L_ Scale in feet BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Consulting Engineers St. Paul, Minn. Date: Nov.,1985 FIG. NO. 3 Comm. 49373 �.. CIE O iltii! •�, 1y � 2 2 . 4 . 5 �0 8 2 10 I PROP SED STR ET 3 _ + (34 -B ) NE 0�0 4 5T t3ti 5 '� II •� r 9 I •-i I I 10 128 6 4J O 7 W X01 00 WESCOT T ROAD 0 100 200 300' 40Q._ _ Scale in feet -- W I N D T R E E 5th ADDITION BONESTROO, ROSENE, ANDERLIK WINDTREE 6th ADDITION S ASSOCIATES, INC. Consulting Engineers STREETS St. Paul, Minn. PROJECT No. 462 Date: Nov.,1985 EAGAN, MINNESOTA Jr3 Comm. 49373 FIG. No. 4 WINDTREE 5th ADDITION WINDTREE 6th ADDITION STORM SEWER TRUNK ASSESSMENT AREA PROJECT No. 462 EAGAN, MINNESOTA 5 SEWER TRUNK MENT AREA DAD _ 0' 100' 2001 300' 40Q�-- Sc©fe in feet -- BONESTROO, ROSENE, ANDERLIK ry II► ASSOCIATES, INC. Consulting Engineers St. Paul, Minn. Date: Nov., 1915 Comm. 49373 � FIG. No. 5 Agenda Information Memo January 21, 1986, City Council Meeting Page Twelve PUBLIC HEARING/DEERWOOD DRIVE C. Project 455, Deerwood Drive - Streets & Utilities --In response to a petition received from Independent School District #196 on August 6, 1985, the Council authorized the preparation of a feasibility report to discuss installation of utilities and the upgrading of Deerwood Drive necessary to serve the proposed new Deerwood Elementary School. This feasibility report was completed and presented to the Council on December 3 with a public hearing being scheduled for January 21. Enclosed on pages 6 through - is a copy of the feasibility report for Council's information and review during this public hearing. All notices have been published in the legal newspaper and sent to all potentially affected property owners. The consulting engineer will present this proposed improvement, and the Public Works Director will also be available to answer any questions that may arise. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 455 (Deerwood Drive - streets & utilities) and, if approved, authorize the preparation of detailed plans and specifications. ON DEERw00D DRIVE (I -35E TO PILOT KNOB ROAD) UTILITY & STREET IMPROVEMENTS PROJECT No. 455 FOR EAGAN, MINNESOTA 1985 FILE No. 49367 Bo, 2, Oda a Ad4aaiw, 9.c. .914 P"4 mid G% 4maciedw, Inc. - 2335 ?I/. `14«44 4" 36 St. paw! 55ff3 PA.o.: 6f2 - 636-4600 November 12, 1985 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Deerwood Drive (I -35E to Pilot Knob Road) Street and Utility Improvements Project No. 455 File No. 49367 Dear Mayor and Council: Otto G. Bonestroo, P.E. Robert W. Rosene, P.E. Joseph C. Anderlik, P.E. Bradford A. Lemberg, P.E. Richard E. Turner, P.E. James C. Olson, P.E. Glenn R. Cook, P.E. Keith A. Gordon, Y.E. Thomas E. Noyes, P.E. Richard W. Foster, P.E. Robert G. Schunicht, P.E. Marvin L. Sorvala, P.E. Donald C. Burgordt, P.E. Jerry A. Bourdon. P.E. Mark A. Hanson, P.E. Ted K. field, P.E. Michael T Rautmann. P.E. Robert R. Pfejferle, P.E. David O. Loskota, P.E. Charles A. Erickson Leo M. Pawelsky Harlan M. Olson Enclosed is our report for Deerwood Drive (I -35E to Pilot Knob Road), Project 455. This report covers utility and street improvements and includes a pre- liminary assessment roll. We would be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, BONESTR00, ROSENE, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State o Minnesota. Mark A. Hanson Date: November 12, 1985 Reg. No. 14260 Approved by: Department of Public Works Date: 1896d s� Bwmd4aa, Rte, 9xjeA -4 & 4"aa, 9,tc. .2335 V. 36 & P,,,d, Mi...'.1.1a 5503 ( A.' .: 6f.2 - 636-4600 November 12, 1985 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Deerwood Drive (I -35E to Pilot Knob Road) Street and Utility Improvements Project No. 455 File No. 49367 Dear Mayor and Council: Ono G. Bonestroo, P.E. Robert W. Rosene, P.E. Joseph C. Anderlik, P.E. Bradford A. Lemberg, P.E. Richard E. Turner, P.E. James C. Olson, P.E. Glenn R. Cook, P.E. Keith A. Gordon, P.E. Thomas E. Noyes, P.E. Richard W. Foster, P.E. Robert G. Schunicht, P.E. Marvin L. Sorvala, P.E. Donald C. Burgardl, P.E. Jerry A. Bourdon, P.E. Mark A. Hanson, P.E. Ted K. Field; P.E. Michael T. Rautmann. P.E. Robert R. Pfefferle, P.E. David O. Loskota, P.E. Charles A. Erickson Leo M. Pawelsky Harlan M. Olson Enclosed is our report for Deerwood Drive (I -35E to Pilot Knob Road), Project 455. This report covers utility and street improvements and includes a pre- liminary assessment roll. We would be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, BONESTR00, ROSENE, ANDERLIK ASSOCIATES, INC. Mark A. Hanson MAH:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State o Minnesota. Mark A. Hanson Date: November 12 1985 Reg. No. 14260 Approved by:. Department of Public Works 1896d Date: �� Z s� SCOPE: This project provides for the construction of water main, storm sewer, and street for Deerwood Drive from I -35E to Pilot Knob Road. This portion of roadway is required at this time due to an elementary school being constructed by Independent School District No. 196. The elementary school will be located 1/4 mile west of Pilot Knob Road on the south side of Deerwood Drive and will obtain utility and street service from Deerwood Drive. FEASIBILITY AND RECOMMENDATION: This project is feasible from an engineering standpoint and is in accordance with the Master Utility and Street Plan for the City of Eagan. This portion of Deerwood Drive is designated as a Munici- pal State Aid (MSA) Street in the City of Eagan and is eligible for Municipal State Aid Funds. Therefore, plans will be prepared in accordance with MSA standards and will be submitted to their office for review and approval. DISCUSSION WATER MAIN: An 18" diameter trunk water main is proposed along Deerwood Drive from Pilot Knob Road westerly approximately 1/2 mile. The 18" diameter trunk main will connect to an existing 16" diameter trunk main in Pilot Knob Road. The trunk main is proposed to be located 10' either side of centerline as shown on the attached drawing. This 18" trunk main will be the ultimate feed- er for the future 6 million gallon ground storage reservoir at Deerwood Drive adjacent to I -35E. SERVICES: Water services are proposed to only the existing homes along Deer - wood Drive. Water services are 1" in diameter. Additional services may be added at the request of the adjacent owners dependent on their future plans. STORM SEWER: Storm sewer proposed herein is separated into two lateral storm sewer systems. The system at the easterly end adjacent to Pilot Knob Road in- cludes a lateral system collecting street runoff from Deerwood Drive through a 21" diameter storm sewer. It is proposed that this storm sewer temporarily Page 1. 1896d ��} ! discharge into the low area located in the southwest corner of Deerwood Drive and Pilot Knob Road. It is anticipated a lateral storm sewer will be built in Pilot Knob Road when it is upgraded in 1987. This future system will not only connect to the lateral system proposed herein but also the existing lateral storm sewer system located on the easterly side of Pilot Knob Road at Deerwood Drive. The future storm sewer system in Pilot Knob Road will ultimately dis- charge into Pond JP -36 as designated in the Comprehensive Storm Sewer Plan. Pond JP -36 is located approximately 600' south of the intersection of Pilot Knob Road and Deerwood Drive. The westerly lateral storm sewer system for the most part includes small lateral lines and catch basins extending from the existing 48" diameter trunk storm sewer in Deerwood Drive. This trunk storm sewer which outlets to Black - hawk Lake was constructed in 1979 and is designed to convey runoff from the immediate area as proposed herein. STREET: Street construction proposed herein includes upgrading Deerwood Drive to a 9 ton design thickness and a 48' width. A 5' wide concrete sidewalk is proposed on the south side and an 8' wide bituminous trail is proposed on the north side. Also included is the grading of Deerwood Drive which will require approximately 40,000 cubic yards of additional material. However, grading of the adjacent elementary school site will generate approximately the same amount of excess material. Therefore, an agreement between the City of Eagan and Independent School District 196 is being prepared which will enable the City to reasonably purchase this excess material to construct Deerwood Drive. Page 2. 1896d m EASEMENTS: Permanent and temporary easements are required to construct Deer - wood Drive. The estimated amount of temporary and permanent easement required from each parcel is listed below: (1) Garage must be relocated or removed. AREA TO BE INCLUDED: NE 1/4, SECTION 21 Parcel 020-03 Parcel 030-03 Parcel 010-04 Parcel 010-05 Parcel 010-06 Parcel 010-07 Parcel 010-08 Parcel 020-08 1896d ASSESSMENT AND CONSTRUCTION AREA NW 1/4, SECTION 21 Parcel 010-25 Parcel 012-28 SE 1/4, SECTION 21 Parcel 010-75 Parcel 010-77 Parcel 010-78 Page 3. �6 SW 1/4, SECTION 21 Parcel 010-50 Permanent Temporary Parcel Easement Easement Description (Acre) (Acre) NE 1/4, SECTION 21 Parcel 030-03 0.1 0,3(1) Parcel 020-03 0.1 0.3 Parcel 010-04 0.1 0.5 Parcel 010-05 0.1 0.6 Parcel 010-07 0.1 0.2 Parcel 010-08 -- 0.1 SE 1/4 SECTION 21 Parcel 010-75 0.2 0.7 Parcel 010-77 0.1 0.2 Parcel 010-78 0.1 0.1 (1) Garage must be relocated or removed. AREA TO BE INCLUDED: NE 1/4, SECTION 21 Parcel 020-03 Parcel 030-03 Parcel 010-04 Parcel 010-05 Parcel 010-06 Parcel 010-07 Parcel 010-08 Parcel 020-08 1896d ASSESSMENT AND CONSTRUCTION AREA NW 1/4, SECTION 21 Parcel 010-25 Parcel 012-28 SE 1/4, SECTION 21 Parcel 010-75 Parcel 010-77 Parcel 010-78 Page 3. �6 SW 1/4, SECTION 21 Parcel 010-50 COST ESTIMATE: Detailed cost estimates are presented in Appendix A located at the back of this report and are summarized below: Water Main $157,140 Services 2,830 Storm Sewer 62,850 Street 463,950 TOTAL ...................... $686,770 The total estimated project cost is $686,770 which includes contingencies and all related overhead but does not include any costs associated with right- of-way or easement acquisition. Overhead costs are estimated at 25% and in- clude legal, engineering, administration and bond interest. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port in Appendix B. All lateral costs will be revised based on final costs. These assessments will be spread over a period of time as determined by the City Council at the Public Hearing. The interest rates will be based upon the latest bond sale at the time of the final assessment hearing. WATER MAIN: Water main construction proposed herein is all trunk. Therefore, it is proposed to assess those parcels abutting the trunk water main the lat- eral benefit from trunk rate as presented in the Report on "Trunk Assessment Rates" 1985. It is also proposed to assess those parcels which have not been previously assessed for trunk area water main their trunk area assessment. Certain parcels were previously assessed for trunk area water main, however, their assessments were deferred or postponed. Therefore, it is proposed as part of this project to reassess those parcels their trunk area water main as- sessment. Based on the zoning existing at the time of this report prepara- tion, all parcels are proposed to be assessed at the single-family (agricult- ural) rate. In the event any parcel develops to a higher use (i.e. school Page 4. 1896d 41 site), they will be responsible for the additional assessment obligation at the time of subdivision or development. SERVICES: Services are proposed to be assessed based on the total cost to service each lot. STORM SEWER: Storm sewer construction proposed herein is necessitated by the upgrading of Deerwood Drive and is considered a lateral to convey runoff from Deerwood Drive and those parcels which directly abut Deerwood Drive. There- fore, it is proposed to include the total cost based on final construction of this lateral storm sewer system with the street construction costs and assess both on a front foot basis to those parcels which directly abut that portion of Deerwood Drive being upgraded as part of this project. Trunk area storm sewer for this area was previously assessed as part of Project No. 257. STREET: It is proposed to assess the cost of street improvement on a front foot basis to those parcels which directly abut Deerwood Drive. In accordance with the zoning in existence at the time of this report preparation, all par- cels will have their street assessment portion based on the residential equiv- alent rate as presented in the Report on "Trunk Assessment Rates" 1985. In the event any parcel develops to a higher use (i.e. school site), they will be responsible for their additional assessment obligation at the time of subdivi- sion or development. It is proposed to assess the cost for sidewalks and/or trails to any abutting parcels zoned higher than single family or agricultural use at the time of their subdivision or development. The assessment rate for concrete sidewalk and bituminous trail is presented in Appendix C located at the back of this report and will be revised based on final costs. Page 5. 1896d /2— TRUNK ASSESSMENT RATES: Trunk assessment rates in effect at the time of this report preparation are as follows: WATER MAIN Trunk Area: Single -Family $13,190/Ac. Lateral Benefit from Trunk: Single -Family $11.875/F.F. STREET Residential Equivalent $32.45/F.F. REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: The anticipated project deficit is $343,604. This amount will be financed in part with Municipal State Aid Funds and the Trunk Water Fund. Page 6. 1896d 0 Project Cost Revenue Balance WATER MAIN Trunk $157,140 Lateral Benefit from Trunk $ 54,768 Trunk Area 73,059 $157,140 $127,827 -$29,313 SERVICES Lateral $ 2,830 Lateral Assessment $ 2,830 $ 2,830 $ 2,830 - 0 - STORM SEWER AND STREET Storm Sewer & Street $526,800 Lateral Storm Sewer & Street Assessment s $212,509 -$314,291 $526,800 $212,509 -$314,291 TOTAL -$343,604 The anticipated project deficit is $343,604. This amount will be financed in part with Municipal State Aid Funds and the Trunk Water Fund. Page 6. 1896d 0 PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans & Specifications Open Bids/Award Contract Construction Completion Final Assessment Hearing First Payment due with Real Estate Taxes Page 7. 1896d 0 December 3, 1985 January 21, 1986 February, 1986 May, 1986 Fall, 1986 Winter/Spring 1987 May, 1988 APPENDIX A PRELIMINARY COST ESTIMATE DEERWOOD DRIVE UTILITY AND STREET IMPROVEMENTS PROJECT NO. 455 A.) WATER MAIN 2,330 Lin.ft. 18" DIP water main in pl. @ $30.00/lin.ft. 280 Lin.ft. 6" DIP water @ $12.00/lin.ft. 4 Each Hydrant in pl. @ $1,000.00/lin.ft. 3 Each 18" Butterfly valve & box @ $2,500.00/each 7 Each 6" Resilient wedge gate valve & box @ $350.00/each 15,000 Lbs. Fittings in pl. @ $1.50/lb. 1 Each Connect 18" DIP to existing 18" DIP @ $600.00/each 200 Cu.yds. Rock stabilization below pipe @ $10.00/cu.yd. 2,610 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. Total +5% Contingencies B.) SERVICES 190 Lin.ft. 4 Each 4 Each 190 Lin.ft. 1896d +25% Legal, Engrng., Admin. & Bond Interest TOTAL............................................ 1" Type K copper in pl. @ $8.00/lin.ft. 1" Corporation stop in pl. @ $30.00/each 1" curb stop & box @ $80.00/each Mechanical trench compaction @ $1.00/lin.ft. Total +5% Contingencies +25% Legal, Engrng., Admin. & Bond Interest TOTAL............................................ Page 8. $ 69,900 3,360 4,000 7,500 2,450 22,500 600 2,000 2,610 $119,720 5,990 $125,710 31,430 $157,140 1,520 120 320 190 $ 2,150 110 $ 2,260 570 $ 2,830 C.) STORM SEWER 80 Lin.ft. 27" RCP Storm sewer in pl. @ $34.00/lin.ft. $ 2,720 270 Lin.ft. 21" RCP Storm sewer in pl. @ $28.00/lin.ft. 7,560 170 Lin.ft. 18" RCP Storm sewer in pl. @ $24.00/lin.ft. 4,080 300 Lin.ft. 15" RCP Storm sewer in pl. @ $22.00/lin.ft. 6,600 2 Each Std. 4' dia. MH w/cstg. @ $1,500.00/each 3,000 6 Each Std. CBMH w/cstg. @ $900.00/each 5,400 6 Each Std. CB w/cstg. @ $850.00/each 5,100 1 Each 27" RCP flared end w/trash guard @ $1,200.00/ea. 1,200 1 Each 21" RCP flared end w/trash guard @ $1,000.00/ea. 1,000 1 Each 18" RCP flared end w/trash guard @ $800.00/ea. 800 20 Cu.yds. Rip rap in pl. @ $50.00/cu.yd. 1,000 100 Cu.yds. Rock stabilization below pipe @ $10.00/cu.yd. 1,000 2 Each Connect MH to ex. 48" RCP @ $800.00/ea. 1,600 6 Each Connect RCP to ex. MH @ $500.00/ea. 3,000 20 Lin.ft. Reconstruct ex. MH @ $150.00/lin.ft. 3,000 820 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. 820 Total $ 47,880 +5% Contingencies 2,400 $ 50,280 +25% Legal, Engrng., Admin. & Bond Interest 12,570 TOTAL............................................ $ 62,850 Page 9. 1896d 6 D.) STREET LUMP SUM Clear & grub trees @ $3,000.00/L.S. $ 3,000 20,000 Cu.yds. Common excavation @ $1.20/cu.yd. 24,000 8,000 Cu.yds. Subgrade excavation @ $1.60/cu.yd. 12,800 40,000 Cu.yds. Common borrow (school site) @ $1.20/cu.yd. 48,000 10,000 Cu.yds. Common borrow (off-site) @ $3.00/cu.yd. 30,000 9,700 Ton Aggregate base class 5 (street) @ $5.00/ton 48,500 1,000 Ton Aggregate base class 5 (pathway) @ $6.00/ton 6,000 2,500 Ton Bituminous base course @ $10.00/ton 25,000 1,100 Ton Bituminous binder course @ $11.00/ton 12,100 1,100 Ton Bituminous wear course @ $11.00/ton 12,100 280 Ton Bituminous wear course (pathway) @ $15.00/ton 4,200 270 Ton Bituminous material for mixture @ $210.00/ton 56,700 1,150 Gals. Bituminous material for tack coat @ $1.60/gal. 1,840 4,680 Lin.ft. Concrete curb & gutter, Design B618 @ $5.50/lin.ft. 25,740 11,700 Sq.ft. Concrete sidewalk @ $2.00/sq.ft. 23,400 10 Lin.ft. Reconstruct ex. MH @ $150.00/lin.ft. 1,500 15 Each Adjust MH & CB frame @ $200.00/each 3,000 4 Each Adjust valve box @ $150.00/each 600 3 Each Driveway reconstruction @ $500.00/each 1,500 5.0 Acres Seeding w/fertilizer & mulch @ $1,500.00/ac. 7,500 4,000 Sq.yds. Sodding @ $1.50/sq.yd. 6,000 Total $353,480 +5% Contingencies 17,680 $371,160 +25% Legal, Engrng., Admin. & Bond Interest 92,1790 TOTAL ............................................ $463,950 Page 10. 1896d 47 APPENDIX B PRELIMINARY ASSESSMENT ROLL DEERWOOD DRIVE UTILITY AND STREET IMPROVEMENTS PROJECT NO. 455 Parcel Assessable Total Description Footage Rate/F.F. Assessment A. WATER MAIN a. Lateral Benefit from Trunk Parcel Assessable $11.875 $ 15,390 Total Description Footage _ Rate/F.F. Assessment NE 1/4, SECTION 21 TOTAL 4,612 $ 54,768 Parcel 030-03 300 $11.875(1) $ 3,563 Parcel 020-03 357 11.875 4,239 Parcel 010-04 640 11.875 7,600 Parcel 010-05 389 11.875 4,619 Parcel 010-07 330 11.875 3,919 Parcel 010-08 290 11.875 3,444 SE 1/4, SECTION 21 Parcel 010-75 1,296 $11.875 $ 15,390 Parcel 010-77 436 11.875 5,178 Parcel 010-78 574 11.875 6,816 TOTAL 4,612 $ 54,768 (1) Assessment rate taken from report on "Trunk Assessment Rates" 1985 Eagan, Minnesota. Page 11. 1896d b. Trunk Area Water Main Parcel Area Description (Acs.) Credit NE 1/4, SECTION 21 Parcel 010-04 9.2 Ac. Street 20% Parcel 010-05 12.6 Ac. Street 20% Parcel 010-06 3.2 Ac. --- 3.0 Parcel 010-07 3.8 Ac. Street 20% Parcel 010-08 6.9 Ac. Street 20% Parcel 020-08 0.9 Ac. --- SE 1/4, SECTION 21 Parcel 010-77 3.0 --- Parcel 010-78 35.4 Street 20% TOTAL Assessable Ac. Total T Area Rate/Ac. Assessment 1,190/Ac. 33,670 7.4 Ac. $1,190/Ac.(1) $ 8,806 10.1 1,190/Ac. 12,019 3.2 1,190/Ac. 3,808 3.0 1,190/Ac. 3,570 5.5 1,190/Ac. 6,545 0.9 1,190/Ac. 1,071 3.0 Ac. 1,190/Ac. 3,570 28.3 Ac. 1,190/Ac. 33,670 61.4 Ac. $ 73,059 (1) Assessment rate taken from report on "Trunk Assessment Rates" 1985 Eagan, Minnesota. Page 12. 1896d 6� C. SERVICES (Water) 030-03 300 13.63 Parcel No. of Parcel Total Description Services Rate/Service Assessment NE 1/4, SECTION 21 010-04 640 $13.63 Parcel 030-03 1 $708 $ 708 Parcel 010-07 1 708 708 Parcel 010-08 1 708 708 SE 1/4, SECTION 21 15,206 Parcel 010-08 Parcel 010-77 1 $708 $ 708 TOTAL 4 1,296 $ 2,832 D. STORM SEWER & STREET Parcel Assessable Rate/F.F. Rate/F.F. Total Description Foota;e (Storm Sewer) (Street) Assessment NE 1/4, SECTION 21 Parcel 030-03 300 13.63 $32.45(1) 13,823 Parcel 020-03 357 13.63 32.45 16,450 Parcel 010-04 640 $13.63 32.45 $ 29,490 Parcel 010-05 389 13.63 32.45 17,924 Parcel 010-07 330 13.63 32.45 15,206 Parcel 010-08 290 13.63 32.45 13,362 Parcel 010-75 1,296 13.63 32.45 59,716 Parcel 010-77 436 13.63 32.45 20,090 Parcel 010-78 574 13.63 32.45 26,448 TOTAL 4,612 $212,509 (1) Assessment rate take from Report on "Trunk Assessment Rates" 1985 Eagan, Minnesota - Residential equivalent (32'). Page 13. 1896d 70 SUMMARY PRELIMINARY ASSESSMENT ROLL DEERWOOD DRIVE PROJECT NO. 455 Page 14. 1896d 71 Water Main Lateral Bene- Trunk Storm Sewer Total fit from Trunk Area Services & Street Assessment NE 1/4, SECTION 21 Parcel 030-03 $ 3,563 $ 708 $ 13,823 $ 18,094 Parcel 020-03 4,239 16,450 20,689 Parcel 010-04 7,600 $ 8,806 29,490 45,896 Parcel 010-05 4,619 12,019 17,924 34,562 Parcel 010-06 3,808 3,808 Parcel 010-07 3,919 3,570 708 15,206 23,403 Parcel 010-08 3,444 6,545 708 13,362 24,059 Parcel 020-08 1,071 1,071 SE 1/4. SECTION 21 Parcel 010-75 $15,390 $ 59,716 $ 75,106 rcel 010-77 5,178 $ 3,570 $ 708 20,090 29,546 Parcel 010-78 6,816 33,670 26,448 66,934 TOTALS $54,768 $ 73,059 $2,832 $212,509 $343,168 Page 14. 1896d 71 APPENDIX C CALCULATION FOR EQUIVALENT ASSESSMENT RATE A. CONCRETE SIDEWALK (5' Wide) 5 Sq.ft. Concrete sidewalk w/granular base @ $2.00/sq.ft. $10.00 Total $10.00 +5% Contingencies 0.50 $10.50 +25% Legal, Engrng., Admin. & Bond Interest _ 2.63 TOTAL $13.13 B. BITUMINOUS TRAIL (8' wide) 0.36 Ton Aggregate base Class 5 @ $6.00/ton $ 2.16 0.11 Ton Bituminous wear course @ $15.00/ton 1.65 0.0061 Ton Bituminous material @ $210.00/ton 1.28 Total $ 5.09 +5% Contingencies 0.25 $ 5.34 +25% Legal, Engrng., Admin. & Bond Interest 1.34 TOTAL $ 6.68 Page 15. 1896d 7,7- 0 M O to JIB I §o CDZ co j ;I ;. '0t! 60N)l 1011d _Z � Q D w WM o Z',. .t aw $ ' F I• All4� <� a3 q - II ii N 0 J 3 11 � �y w W W � � 1� � Sp{rgg♦� N 11 � 0 ��r•8'n� usw t} t! �o•� l to JIB I §o CDZ ®000��0 > ;I ;. '0t! 60N)l 1011d w NI o Z',. .t FFFW u�` F I• All4� <� q - II ii N J 11 � �y e o � � 1� � Sp{rgg♦� N 11 � 0 ��r•8'n� usw t} t! �o•� l to JIB I §o CDZ W > ;I ;. '0t! 60N)l 1011d w NI o Z',. .t FFFW u�` a! I• All4� <� ii W > ;I ;. e 0 0 W co R cr- fall I CL C-) to 'OGONX 10-11d C N z a. L) �- w -j wcf) C.77, 1 1N\0000 ` z! CU OO 000000 0p L) -0 9 It ON 'PH '00 0 W6 0- cln 0 Ia. W cc 0 on 1 cr U WX 1 Mf� o 0> cr N9 LLJ 5 R ? 2 3: 3 1 �, o j3ODw ► 0 z m 3liEw CD w U) e, CL L). 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Chari table Gambling Control Bd A Rm N-475 Griggs -Midway Bldg . 1821 University Avenue St. Paul, MN 55104-3383 GAMBLING LICENSE APPLICATION (Class A, B, or C) INSTRUCTIONS: 1. PRINT OR TYPE. 2. Bring completed application to local governing body, obtain signature and date on all copies; and leave goldenrod copy. Applicant keeps pink copy and sends remaining copies to above address. 3. -Changes in apo lication information must be submitted within 10 d.:ys after the chane. Type of Application: ❑ Class A - Fee $100.00 (Bingo, Raffles, Paddlewheels, Tipboards, Pull -Tabs) ® Class B - Fee $ 50.00 (Raffles, Paddlewheels, Tipboards, Pull -Tabs) ❑ Class C - Fee $ 50.00 (Bingo only) Wake checks payable to: Minnesota Charitable Gambling Control Board. Applicant (Official, legal name of organization) Eagan Lions Club Business Address ' 1570 Century Point City, State, Zip Eagan, Minnesota 55121_ County Dakota isiness Telephone Number Federal I.D. Number X12 ) 454-3410 41-1284424 Tvpe of Organization Faternal ❑ Veterans Lj Religious ❑ Other Nonprofit Organization Type of Organization Charter © International ❑ National ❑ State Number of Years in Number of Articles of Existence (in Minnesota) Incorporation (if incorporated) 50 yrs. Est. 12 Location Where Articles are Filed Minnesota Secretary of State Yes No 1. -Does organization have a dues structure? X 1F yea, number of active members __A_q_ no, attach copy of the lease for the . Has organization been previously licensed I site. X by the Board? If yes, give date Address 4889 -Pilot Knot Road . Has license ever been denied, suspended Eagan, Minnesota 55123 Gambling Manager Name or revoked? If yes check all that apply: Address X ❑ Denied ❑ Suspended ❑ Revoked Eagan, Minnesota 55123 The $10,000 fidelity bond required by Minnesota 4. Is organization exempt from payment of Company Name Bond Number State Surety Company RPF280429 U.S. income tax? If yes, attach copy of X letter declaring exemption. 5. Is organization tax exempt from payment of Minnesota tax? If yes, attach copy of X letter declaring exemption. Site Address Diamond T Ranch Pilot Knob Road City, State, Zip Eagan, Mi-nesota 55123 County Dakota Yes No Are all gambling activities conducted at the above site? If no, complete a sepa- rate application form for each site is a X separate license is issued for each site. X 2. Is site located within city/town limits? 3. Does organization own the site where gambling activity will be conducted? If no, attach copy of the lease for the X I site. Lessor Name (if lease or rent Jerry Thomas Address 4889 -Pilot Knot Road City, State, Zip Eagan, Minnesota 55123 Gambling Manager Name Jerry Thomas Address 4889 Pilot Knob Road City, State, Zip Eagan, Minnesota 55123 The $10,000 fidelity bond required by Minnesota Statutes 349.09 has been obtained. Company Name Bond Number State Surety Company RPF280429 Name of Organization's Officers and Titles Donald B. Klober, President Ic- Ronald Ge=ler, Secretary b. Lowell Johnson Treasurer d- CG -00001-01 (12/84) Continued on Page 2 a -2- linnesota Charitable Gambling Control Board GAMBLING LICENSE APPLICATION (Class A, B, or C) GAMBLING SITE AUTHORIZATION By my signature below, local law enforcement officers or agents of the Board are hereby authorized to enter upon the site, at any time gambling is being conducted, to observe the gambling and to enforce the law for any unauthorized game or practice. BANK RECORDS AUTHORIZATION By my signature below, the Board is hereby authorized to inspect the bank records of the General Gambling Bank Account whenever necessary to fulfill requirements of current gamblinc rules and law. OATH I hereby declare that 1. I have read this application and all information submitted to the Board; 2. All information submitted is true, accurate, and complete; 3. all other required information has been fully disclosed; 4. I am the chief executive officer of the organization; 5. I assume full responsibility for the fair and lawful operation of all activities to be conducted; 6. I will familiarize myself with the laws of the State of Minnesota respecting gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, Iincluding amendments thereto. Official, Legal Name of Organization Ea Vons Club Sigr� a Must eWef Executive Officer)' Title President Date December 12, 1985 ACKNOWLEDGEMENT OF NOTICE BY LOCAL GOVERNING BODY I hereby acknowledge receipt of a copy of this application. By acknowledging receipt, I admit having been served with notice that this'application will be reviewed by the Charitable Gambling Control Board and if approved by the Board, will become effective 30 days from the date of receipt (noted below), unless a resolution of the local governing body is passed which specifically disallows such activity and a copy of that resolution is received by the Charitable Gambling Control Board within 30 days of the below noted date. LOCAL GOVERNING BODY Name of Local Governing Body City of Eagan I Signature of Person Receiving Application )ate Received (This is date from which the 30 day approval begins) CG -00001-01 (12/84) White - Board Canary - ORGANIZATION Name of Representative for Gambling License Applicant (serving notice) �licant Goldenrod - Governing Agenda Information Memo January 21, 1986, City Council Meeting Page Seventeen CONDITIONAL USE PERMIT/HARDEES RESTAURANT B. Conditional Use Permit for Hardees Restaurant for a Drive - Through Restaurant Facility and a Pylon Sign for Lot 1, Block 1, 1st Minnehaha Addition --A conditional use permit for Hardees Restaurant, to be located on Lot 1, Block 1, 1st Minnehaha Addition, was given consideration by the City Council at the December 17, 1985, meeting. There was a concern expressed by the City Council that stacking space on Krestwood Lane was not adequate and, as a result, the plan should be revised. The applicant has shifted the building; for a copy of the new plan and explana- tion, refer to pages 1-,7-6 through /Z/For a copy of the original staff report and attachments, which. outline the original plan and the pylon sign request, refer to pages 17,Z.- through / z46 - ACTION TO BE CONSIDERED ON THIS ITEM: To approve a conditional use permit for Hardees Restaurant for a restaurant facility, and 2) a pylon sign as presented. ii9 or deny 1) drive-through MEMO TO: THOMAS L HEDGES, CITY ADMINISTRATOR FROM: DALE C RUNKLE, CITY PLANNER DATE: JANUARY 15, 1985 SUBJECT: UPDATE ON THE CONDITIONAL USE PERMIT -HARDEES RESTAURANT At the December 17, 1985 City Council meeting the Council continued the Hardee's Restaurant application so that staff could review the site plan to see if additional stacking space could be provided on Krestwood Dr. The Public Works Director and myself met with representatives of Hardees and representatives of the property in order to work out a solution to the above mentioned problem. The applicants have resubmitted a site plan shifting the building configuration on the site which moved the access to Hardee's further away from the intersection of Krestwood and Duckwood Drives. Also, additional stacking spaces have been provided for the drive-thru so that circulation for the drive-thru and restaurant would not conflict with trafic movements on Krestwood Drive. With this relocation, the building itself i -s. 5.0 feet from the property line. However, the drive-thru extends into the 50 foot setback area which according to City Code would not be a variance because the setback is from the building foundation rather than the appendage or drive-thru facility. The revised site plan addresses the concern that was broughtup at the December 17th meeting and hopefully all of these concerns and issues have been resolved. Included with the memo is the old for background information. If or questions, please contact me prio tion can be provided. Sincerely, we_ Dale C. Runkle DCR/jbd attachments /2,40 staff report and the conditions there are additional concerns r to the meeting so the informa- Agenda Information Memo January 21, 1986, City Council Meeting Page Eighteen CONDITIONAL USE PERMIT/ON-SALE LIQUOR/HONG WONG RESTAURANT A. Conditional Use Permit for On -Sale Liquor, Hong Wong Restaurant at Cedar Cliff Shopping Center --A public hearing was held before the Advisory Planning Commission at their last regular meeting held on December 19, 1985, to consider a conditional use permit application for Hong Wong Restaurant for on -sale liquor. The Advisory Planning Commission has reviewed the .application and is recommending approval subject to the conditions of the staff report, along with a third condition that would allow only a service bar for that facility. Periodically, questions have been raised regarding on -sale liquor at the Cedar Cliff Shopping Center. The July 2, 1984, City Council minutes have been reviewed and according to the list of twenty (20) conditions, there is no specific condition stating that on -sale liquor will not be allowed. However, there is general discussion in the minutes preceding the list of conditions that reads as follows: "There was discussion concerning the issues reviewed at the neighborhood meeting and it was noted that there would be a restriction against the sale of on -sale liquor on the premises within the development." For additional information on this item, refer to the City Planner's report found on pages 17,-7 through For action that was taken by the Advisory 'Planning Commission, refer to pagej, ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the u-4 on -sale liquor license for Hong Wong Restaurant as presented. %lo Agenda Information Memo January 21, 1986, City Council Meeting Page Nineteen CONDITIONAL USE PERMIT -ALL AMERICAN SELF STORAGE B. Conditional Use Permit for 72 Square Foot Sign (All American Self Storage) --A public hearing was held by the Advisory Planning Commission at their last regular meeting held on December 19, 1985, to consider an application to allow a pylon sign located west of Highway 13 and south of Shawnee Road for the All American Self Storage facility. The Advisory Planning Commission -is recommending approval subject to the City staff conditions and specifically noting that the sign be a maximum of 72 square feet. For additional information on this item, -refer to the Planner's report, a copy is enclosed on pages through For action that was taken by the Advisory Planning Commission, refer to a copy of those minutes found on page S, ACTION TO BE CONSIDERED ON THIS ITERS: To approve or deny the conditional use permit for All American Self Storage as requested by Village Builders. 136 CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT APPLICANT: VILLAGE BUILDERS, DICK CURRY LOCATION: LOT 2, BLOCK 2, CEDAR INDUSTRIAL PARK SWa OF SECTION 7 EXISTING ZONING: LI (LIGI3T INDUSTRIAL) DATE OF PUBLIC HEARING: DECEMBER 19, 1985 DATE OF REPORT: DECEMBER 2, 1985 REPORTED BY: JIM STURM APPLICATION: An application has been submitted to allow a pylon sign located west of Highway 13 and south of Shawnee Road. COMMENTS: The subject sign for All-American Self Storage is two sided, interior lighted and will measure 8' x 9'/72' per side. The overall height will be 271. Both size and height are in Code compliance (125 sq. ft. per side, 27' height). This pylon sign will be located in the southeast portion of the site along Highway 13. City Code requires the sign to be 10' within the property line from the widest part of the sign. Access to the mini storage will be from Shawnee Road where there will be a small (under 7') directional sign. If approved, the sign shall be subject to the one time sign fee of $2.50 per sq. ft. and all other applicable ordinances. /3/ /3Z /S3 ril L Fr �LJLJ J2= 0 YO (115 9 a it Cv'e..vaj Q. �� n 1} I V` i► Q 1� 1 1^" ti F dU (IYw_ rq'4—' PANIrI. sirMs Y' 40 ,';(iulhwnot I uurlh 'f1. Ohmill, M11 h►i.1r;!1 APC Minutes December 19, 1985 t 3. That liquor shall be sold only in conjunction with the sale and consumption of fooq on the premises. All voted yea. VILLAGE BUILDERS - CONDITIONAL USE PERMIT - PYLON SIGN Chairman Hall t11en convened the public hearing upon the application of Village Builders Cur a pylon sign located west of Highway #13 and south of Shawnee Road, for AIL -American Self Storage. City Planner Runkle described the proposed two-sided interior lighted sign which would measure 8 feet by 9 feet with an oval -all height not to exceed 27 feet. It appeared that there were no adjacent 101a that were as yet undeveloped that would be affected by the placement of a aign, as far as their own signage. Harrison moved, Wold seconded the motion to recommend approval of the conditional use permit for a pylon sign for All-Aineric,an Self Storage, west of Highway #13 and south of Shawnee Road, sub_juct to the following conditions: 1. That the onu-timt� sign fee of $2.50 per square foot be paid. 2. That all other applicable ordinances be complied with. 3. That the si4t not deviate from the specifications presented to staff. All voted in favor. Nt111THWESTERN BELL - CONDITIONAL USE PERMITS TELEPHONE UTILITY BUILDINGS Chairman Hall then called the hearing upon the request of Northwestern Bell for two conditional use permits for two separate telephone equipment buildings, one located at the southeast corner of Robin Lane and Blackhawk Road and the other at the northwest corner of the Missouri Synod Lutheran Church property 4'a ntitig on County Road 30. Dale Runkle described the structures as beim; identical to existing structures in the City of Eagan, consisting of brick with gabled roofs and access drives with 'T' turn arounds. Mr. Bob Docken, the realtor representing Northwestern Bell and in charge of locating the site described, was present to describe the proposals in greater detail. He indicat=od that he had talked to neighboring homeowners that did not object to the fdcilities. Mr. Robert Saleck of 3741 Blackhawk Road did appear to object tib the application. His home is located north of Robin Lane and north of the house across Robin Lane and directly north of the proposed site. It was pointed out that there had been a lack of landscaping on previous such faolliti�s. Harrison moved, Wilkins seconded the motion to recommend approval A+f the conditional use permits, subject to a landscape plan approved by staff g1ja all other applicable ordinances. All voted in favor. Harrison then R10ved2 Wilkins seconded the motion to recommend that the City contact Nortlkwesti-4rn Bell in regard to the landscaping of all such facilities as described in the above conditional use permit request. All voted in favor. Agenda Information Memo January 21, 1986, City Council Meeting Page Twenty CONDITIONAL USE PERMIT/UTILITY BUILDING, NORTHWESTERN BELL C. Conditional Use Permit for Utility Building, Northwestern Bell Telephone --A public heaping was held by the Advisory Planning Commission at their last regular meeting held on December 19, 1986, to consider an application for a conditional use permit to allow a telephone equipment building at the SE ; of Section 17. The Advisory Planning Commission is recommending approval of the utility building subject to conditions as set forth 'by the City staff. For additional information on this item, refer to a copy of the -Planning Department report found on pages f132 through For a copy of the APC minutes, refer to page ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the conditional use permit for a telephone utility building located in Section 17. 136 Agenda Information Memo January 21, 1986, City Council Meeting Page Twenty -One CONDITONAL USE PERMIT/UTILITY BUILDING, NORTHWESTERN BELL D. Conditional Use Permit for Utility Building, Northwestern Bell Telephone, Section 25--A public hearing was held before the Advisory Planning Commission at their last regular meeting held on December 19, 1985, to consider an application for a conditional use permit submitted by Northwestern Bell Telephone Company to allow a telephone equipment building located in the NW k of Section 25. The Advisory Planning Comrlission is recommending approval of the application. For additional information on this item, refer to the same report that was included under Item C., New Business, and referenced as pages /,3-7 through /�(7i . Action that was taken by the Advisory Planning Co-mmission 1-s -included on page(s) /C�3 ACTION TO BE CONSIDERED ON THIS ITEM: ^10 approve or deny the conditional use permit for a telephone utility building located in the NW a of Section 25. /� Agenda Information Memo January 21, 1986, City Council Meeting Page Twenty -Two PRELIMINARY PLAT AND REZONING/DEERWOOD ELEMENTARY SCHOOL E. Preliminary Plat and Rezoning from A to PF for a Proposed Elementary School, Referenced as Deerwood Elementary --The public hearing was held by the Advisory Planning Commission to consider two (2) applications from Independent School Dis-'�rict #196 at their December 19, 1985, meeting. The first application is requesting a rezoning from A (agricultural) to PF (public facil- ities) for an elementary school site. The second application is a preliminary plat for a 15.5 acre elementary school development_ The APC did note that this is the first development in the area and that overall studies will have to be done regarding neighbor- hood parks and planning future residential collector streets. The APC reviewed the site plan, parking and circulation and recommended that "No Parking" signs be placed on one side of the access road and the pathway be upgraded to a Class 5, bituminous to allow police squad cars on the pathway around the building. Visitor parking spaces were to be increased to 10' X 201. Action was taken by the APC to recommend approval to the City Council. For additional information on this item, refer to the Planning Department report, a copy is enclosed on pagesthrough For action that was taken by the Advisory Parks & Recrea- tion Commission, refer to their recommendation found on page 15:' . For action that was taken by the Advisory Planning Commission regarding this item, refer. to page(s) ACTION TO BE CONSIDERED ON THIS ITEM: Approve or deny the rezoning from A to PF and secondly, the preliminary plat 'for the Deerwood Elementary School. IVs, CITY OF EAGAN SUBJECT: REZONING AND PRELIMINARY PLAT (DEERWOOD SCHOOL) APPLICANT: I.S.D. 196, TOM SCHWARTZ LOCATION: SE4 OF SECTION 21 EXISTING ZONING: A (AGRICULTURAL) DATE OF PUBLIC HEARING: DECEMBER 19, 1985 DATE OF REPORT: DECEMBER 5, 1985 REPORTED BY: JIM STURM APPLICATION: An application has been submitted requesting a rezoning and preliminary plat of a 15.5 acre (A) agricultural parcel into a P.F. (public facilities) elementary school site for Independant School District 196. This site is south of Deerwood Drive and approximately a mile west of Pilot Knob Road. ZONING AND LAND USE: The entire site - is surrounded by A zoning except for the southeast point which abutts the Knob .Hill P.D. and the Blackhawk P.D. on the north side of Deerwood Drive (R-3 designation). The 100' Williams Pipeline Easement crosses this plat in a northeasterly direction on the northern portion of the site. The site has a rolling topography but generally flows from a high point in the south to the north (Deerwood Drive). All proposed grading appears fluid and is within the property lines except along the NW corner of the site. A grading easement will be required. CODE COMPLIANCE/SITE PLANNING: The building meets all Code require- ments in terms of coverage -and setbacks. 72 staff parking stalls @ 9' x 20' are provided with the drive at 30'. This should accomo- date auto and bus movement. The drop off/stacking area for busses will be approximately 240' long. 7 visitor stalls 9' x 20' are provided. by the main entry. All roads and parking -areas meet Code setback requirements. The single access point will be. from Deerwood Drive. A pedestrian trail wil be provided from Deerwood through the playground/play fields area to the school. The lighted entry drive will be 32' allowing overflow parking for night activities. The school will accomodate approximately 700 students in grades K-5. As a comparison, Northfiew School was built for 700-750 but currently has 1039 students. The Police Department expressed concern on the ability to get vehicular access to all sides of the building. The grades are gentle enough that an automobile will be able to drive on the grassed area with no problem once the curb has been crossed. 1/6 REZONING & PRELIMINARY PLAT (DEERWOOD SCHOOL) DECEMBER 19, 1985 PAGE 2 COMMENTS: This area of the City is one of the largest remaining undeveloped/platted areas and therefore issues such as parks develop- ment and the proposed Thomas Lake Road extention have not been fully addressed as of yet. This project along with the improve- ments on Deerwood (scheduled for 1986), may spur development in this area and further discussion of these items may be needed in the near future. GRADING/DRAINAGE: The grading proposed by this development appears feasible. All grades are within City Code requirements. The grading limits indicate slope easements being required from the adjacent property east of this site. Staff recommends the City require either written permission or slope easements from the westerly property owner as a condition to final plat approval. Staff does not anticipate any problem because the property owner is the same person who sold this site to the school district. The City and Williams Brothers Pipeline have existing mains running through this proposed site. With the exception of the extreme northeast corner of this site, all grading over the City's existing utilities and Williams Brothers Pipeline appear to be acceptable. Staff recommends the City require written authorization from Williams Brothers allowing the grading within their easement. The cuts and fills within this easement vary from one to two feet so Staff does not believe Williams Brothers should have a problem with this grading. However, the City has a 36" reinforced concrete storm sewer pipe along the easterly 400 feet of this development. This grading plan proposes to tie into preliminary grades the City's consulting engineering firm proposes for Deerwood Drive. These grades propose on filling Deerwood Drive at this location up to 12 feet. The problem resulting from this filling activity is that approximately 100 feet of the 36" RCP storm sewer pipe is Class III. In reviewing the amount of fill that one can place over this type of pipe, Staff feels the filling of up to 12 feet will exceed the bearing capacity of this pipe. However, there are two alternatives that the City can pursue to mitigateany potential problems. One would be to replace this 100 feet of Class III pipe with Class V pipe. The other alternative would be -to construct what is called an "imperfect trench". This type of construction will reduce the amount of stress on this pipe. Because the developer (School District 196) already petitioned for Deerwood Drive upgrading, the City's consulting engineer will undoubtedly look into this situation and suggest the appropriate measures to mitigate any potential problems regarding the filling over this Class III pipe. This site is located within major drainage district B as indicated on figure #1. As you can see, the trunk storm sewer servicing this area is in place all the way to the Minnesota River. As a result, no trunk storm sewer construction will be necessary. REZONING & PRELIMINARY PLAT (DEERWOOD SCHOOL) DECEMBER 19, 1985 PAGE 3 UTILITIES: The City has already ordered a feasibility report based on the petition the School District submitted previously. The City's consulting engineers completed the feasibility report for the Deerwood Drive street and utility improvements (Project 455). Council received this report on December 3rd and scheduled a .public hearing for January 21, 1986. This project will provide for watermain within Deerwood Drive by extending the existing watermain near Riverton Avenue to loop into the existing watermain at Pilot Knob Road. This is a trunk watermain and will provide adequate pressure and capacity for this development. An existing trunk sanitary sewer near the southeast corner of this. proposed development is adequate to provide sewer service. Because of the proximity of this sanitary sewer main, this develop- ment will not have to construct any lateral sanitary sewer to obtain the necessary sanitary sewer service. STREETS: Deerwood Drive is an existing 20' gravel surfaced rural roadway that is adjacent to the northerly boundary of this proposed development. Project 455 will provide for the upgrading of Deerwood Drive to City collector street status. This includes an 8' bituminous trailway on the south side and a 5 foot concrete walkway on the north side. Therefore, this development will be responsible for the costs associated with an 8' bituminous trailway along its frontage on Deerwood Drive. RIGHT-OF-WAY/EASEMENTS: Staff recommends this development dedicate a 20' easement over the watermain this development proposes to construct west of their entrance drive from Deerwood Drive.. to their south boundary. This development will be responsible for dedicating all easements as per City Code. This development shall be responsible for dedicating a 50' half right-of-way for Deerwood Drive. ASSESSMENTS: Project 455 provides for utility and street improve- ments for Deerwood Drive. The City based all the pending assess- ments resulting from this project on single family/agricultural zoning classifications. When these undeveloped properties do develop to their ultimate zoning classifications, City policy requires that these developments are responsible for the difference between the rate assessed at the undeveloped zoning and the proposed developed zoning rate. The following table summarizes the difference between the 1985 commercial/industrial zoning assess- ment rates and the single family/agricultural zoning rates. This table, also includes assessments for lateral benefit from trunk sanitary sewer and later benefit from trunk storm sewer. The assessment areas and footages are shown on figure 2. �g� REZONING & PRELIMINARY PLAT (DEERWOOD SCHOOL) DECEMBER 19, 1985 PAGE 4 Description Trunk Area Water* Trunk Area Storm* Lat'l Benefit from* Trunk Water Street * Trailway* Lat'1 Benefit from Trunk Sanitary Lat'1 Benefit from Trunk Storm Assessment Summary Table Est'd 1985 Rates $1,830/Ac $0.024/S.F. $7.695/F.F. 15.17 Ac 660,800 S.F. 430 F.F. 430 F.F. 430 F.F. 160 F.F. 500 F.F. $42.98/F.F. $11.36/F.F. $14.345/F.F. $9.80/F.F. $27,761 $15,860 $3,309 $18,481 $4,885 $2,295 $4,900 TOTAL Z�ii,4y1 * Upgrading from single family/agriculture rate to comm./ind. rate. Staff recommends the developer execute a Waiver of Plat to include the above assessment upgrading and lateral benefits to Project 455 as a condition of final plat approval. The costs for the installation of the watermain, sanitary sewer service, storm sewer laterals, parking lots and street construc- tion within this development will be the sole responsibility of this development. I qq REZONING & PRELIMINARY PLAT (DEERWOOD SCHOOL) DECEMBER 19, 1985 PAGE 5 CONDITIONS: 1) The City will require written permission for slope easements from the easterly property owner. 2) The City will require authorization or easement from the Williams Brothers Pipeline for grading within the William Brothers easement. 3) If this development cannot obtain the necessary slope easements from the westerly adjacent property, then this development will be responsible for constructing the necessary retaining walls to conform to the grading plans. 4) Project 455 shall be authorized by Council prior to final plat approval. 5) This development shall dedicate a 50' half right -of-way for Deerwood Drive. 6) This development shall dedicate a 20' utility easement over the watermain and hydrant lead constructed within this site. 7) This development shall enter into a Waiver of Hearing to include upgrading of assessments from the single family/ agriculture rate to commercial/industrial rate to be included with Project 455. 8) This development shall be responsible for a trailway along Deerwood Drive, the cost of which shall be included with the Waiver for Project 455. 9) This development shall be responsible for lateral benefit from trunk sanitary and trunk storm sewer at the rates in effect at the time of the public hearing for Project 455. 10) This development shall be responsible for all costs associated with watermain, sanitary. sewer service, storm sewer, street and parking lot construction within the site. /so ls/ �„ a x • l IN O= < a� s 5i� ti 16" V) E� s isI Ila dLk a 00 Ix•- a .1 � ,: �� ,,y• _ -" ',f 11 " � V L I` ulr. •i �lY+'i � �' - -- � .�. • �. ..-moi-.. - �";,� � � r/.w r '. .... i•WOx'yu��.�. /%i. r. i . �� •','. .'. ��rflf,^'". ..'. --�• rrlrr• ry.A`r1� y i nYif. n lir rYl w..r ... .. r.•r•uwti }� «y, -38 ;9.8 1.4- DEERWOOD SCHOOL ADDITION city of eagan PUBLIC WORKS co Cm C, -DEPARTME SUBJECT PARCEL ....... .... STORM SEWER MASTER PLAN 0 LIN -A" A, L8 P;,43 i 853.9 FIG. approved: standard plate #: • n•• ••.r.•• — � Y,� IIt •I _. /�lrl . 1__—i ;I i •%r ryl�l�rrrl��r•1•. _ , .N/1 . ..r. .♦ •• '. -/w /I' /I'1,r ... .�. _•I r i '' -. .. '', •'!!! 1'14h,11'l10',!1 t.�:„.•:•err ! �.. •;: .,...•..._: r..4Y-�- -- ; 1/, :11,1'r'��'`�� ni. i 1 •.' �� '•'.�•; +I•+Iii. NI _�� \• _— _ - _..._ i ilii ��,� �•� r � / %r �• -ti• ``•I�ako'.'''` y. •r / j•'r { ` ,'` ``1111111 .�_t .. '• � .Y�` .'��.a, l :\= —_._ _' '. 1, '11” id�� . j 1, 4` ,�,1 ,, ' • , 11,I` 1, •` ,'*, . \ '1 ! 1 , �!' I � I � � � ; - � � , . - . a { i` } -. .•,•l \'.,�. \/ •`• •. ,' 1 • eQ. ,•1 I 1 i 11 • 11 �'1 � � � .�•.1 . r .1 : :� ',4'„11•.1 1•i T , •1 i a . 1 1 r 1 ii�l ! 1 �r •1 ;,;';'. �t; • I � •., 1, ,BYO ': ',.\fir `'-' �F .!1. ;' �: ,. %/•��,i 3 .. ', \t, lar `. I -Y ,• xl. ;-x. '\.:t_ Yy`', kill r r, I 11 � � , .+ - _ i ' • - •'' '. '•' r,- .yam"5./••I i \ !," • , 'Ile f S'�.J ii'' t•1 - .te r >w : 1 :/ •;•� y •', �� ... % i '1 • lith a4. ijIt s r rj g ell If 4i _� _;-• •''" I ,,'•• `\a' `' �• _\_ Y ''. �a i9; Vie:=i tai _ ! .�.-. _ _.,_ ``a, •,,, -� .. - �. ,i:' �, ii,a-f� ala 3 - �•. I YI, _ ... '� ;.•,�:� 'ate ![�i: c 11! • a 1 .. I •�,�� „' :moi. :'�; _ - '�S,ox, ��i�/,•�.rl,l'1,`,'''�. �gi Pc'•`'1 •4i.! 'i. "C �_-w..___�.'''`.�' :—'n �•� 'la, .;; ..; �,.` .111` €:li a� [ l LATERAL BENEFIT €5a I I Vii, i;I j�, i z e z Jill FIG. 2 :fir. s MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JANUARY 15, 1986 RE: PRELIMINARY PLAT REZONING - SCH DIST 196 - DEERWOOD SCHOOL The Advisory Parks & Recreation Commission at its January 9 meeting reviewed the proposed preliminary plat for Deerwood School. In reviewing this plat, the Commission made the following recommendations: 1. That this plat for school use shall not be required to make a parks dedication. However, in the event that the school should ever revert to any other use, its subsequent rezoning/use would be subject to a parks dedication requirement. 2. That a trailway along Deerwood Drive be the responsibility of this development. 3. That the proposed playground equipment be subject to review by the Department of Parks & Recreation staff. KV/js CC: Julie Dykstra - Planning Aide Ed Kirscht - Engineering Technician APC Minutes December 19, 1985 a, NORM POQUETTE - CONDITIONAL USE/VARIANCE FOR A MINI STORAGE Chairman Hall called the public hearing for the conditional use permit and variance for a zero lot line mini -storage on Lot 2, Block 1, Cedar Industrial Park. City Planner Runkle pointed out that the proposal no longer exceeded the 35% lot coverage limitation under City Code as previously presented. Based on staff recommendations, the City Council had referred the item back to the Planning Commission so that the applicant might address the problems prior to the actual hearing before the Council. It was pointed out that the proposal called for the back wall of the mini -storage building to act as a fence to the facility being built upon or immediately adjacent to existing lot lines. The proposal also called for an apartment to be constructed as part of the existing building for management of the mini -storage facility. It appeared that the existing plat did not contain any side lot easements. There was discussion regarding the need to trespass to maintain the exterior of the facility. In addition, there was discussion whether a hardship existed which would allow for a variance from setback requirements. Hall moved, McCrea seconded the motion to recommend denial of the conditional use permit and request for variance. All members voted in favor. I.S.D. #196 - DEERWOOD SCHOOL - PRELIMINARY PLAT & REZONING A public hearing for rezoning and preliminary plat of a 15.5 acre Agricultural parcel into a public facility elementary school site for Independent School District #196, south of Deerwood Drive and approximately 1/4 mile west of Pilot Knob Road, was then called by Chairman Hall. City Planner Runkle described the proposed site indicating that there would be room for the extension of Thomas Lake Road to the west of the site and that Deerwood Drive was scheduled to be upgraded during the 1986 construction season, which could create an access problem for school site construction. Mr.. Tom Schwartz appeared on behalf of Independent School District #196 indicating that this was to be the third elementary school for the School District, in Eagan. Also present was. architect Ted Rosebloom, who described the intended facility and grading necessary to utilize this rolling site. Mr. Bill Price of Suburban Engineering was also present and answered questions regarding back slopes proposed to adjacent lots to the west of the site and the Williams Brother Pipeline. The discussion centered around parking problems, with the parking for the site being located a significant distance from Deerwood Drive behind the proposed school building. The representatives of the applicant pointed out that the access drive would provide approximately 50 parking spaces, if parking were allowed on only one side. In addition, it was pointed out that the trail system proposed for the site would provide additional access for small emergency vehicles. Harrison moved, McCrea seconded the motion to recommend approval of rezoning and preliminary plat, subject to the following conditions: 1. The City will require written permission for slope easements from the westerly property owner. 2. The City will require authorization or easement from the Williams Brothers Pipeline for grading within the William Brothers easement. t APC Minutes December 19, 1985 3. If this development cannot obtain the necessary slope easements from the westerly adjacent property, then this development will be responsible for constructing the necessary retaining walls to conform to the grading plans. 4. Project #455 shall be authorized by Council prior to final plat approval. 5. This development shall dedicate a 50 foot half right-of-way for Deerwood Drive. 6. This development shall dedicate a 20 foot utility easement over the watermain and hydrant lead constructed within this site, 7. This development shall enter into a Waiver of Hearing to include upgrading of assessments from the single family/agriculture rate to commercial/industrial rate to be included with Project /455. 8. This development shall be responsible for a trailway along Deerwood Drive, the cost of which shall be included with the Waiver for Project #455. 9. -This development shall be responsible for lateral benefit from trunk sanitary and trunk storm sewer at the rates in effect at the time of the public hearing for Project #455. 10. This development shall be responsible for all costs associated with watermain, sanitary sewer service, storm sewer, street and parking lot construction within the site. 11. The applicant shall provide a satisfactory landscape plan. 12. That parking will be allowed only on one side of the access road. 13. That visitor parking stalls shall be 10 by 20 feet in size. All voted yea. HONG WONG RESTAURANT - CONDITIONAL USE PERMIT/LIQUOR Chairman Hall called the public hearing for the conditional use permit application of Linda Wong for an on -sale liquor license at Hong Wong Restaurant in the Cedar Cliff Shopping Center. There were no members of the public present to object. However, it was noted that Commissioner McCrea had been contacted and requested that there be assurances that the on -sale license would allow for sale and consumption only in conjunction with the consumption of food. McCrea moved, Wilkins seconded the motion to recommend approval of the request for a conditional use permit for on -sale liquor, subject to the following conditions: 1. The necessary permits be approved by the City Police Department. 2. All other applicable ordinances be adhered to. 157 3 Agenda Information Memo January 21, 1986, City Council Meeting Page Twenty -Three PRELIMINARY PLAT/SILVER BELL I F. Preliminary Plat for a 102,200 Square Foot High -Tech Office Warehouse Facility on 8.3 Acres Located on Silver Bell Road and Highway 13 --The public hearing was held by the Advisory Planning Commission at their last regular meeting held on December 19, 1985, to consider a preliminary plat application from Dallas Development Company for a high-tech office warehouse facility consisting of approximately 102,200 square feet with a ratio of approximately 500 office and 50o warehouse. Upon review by the APC, it was determined that due to the shape of the parcel, they are all front setbacks on all sides of the property. The APC is recommending approval of the preliminary plat subject to the conditions of the staff report. It was also noted that roof -top utility units should be screened and the ratio of the building not exceed 500 office unless additional proof of parking can be provided. For additional information on this item, refer to a copy of the Engineeriand Planning Department report, a copy is enclosed on page nthrough��. The Advisory Parks and Recreation Commission met 6n January 9 and it is their recom- mendation that a cash dedication requirement be received consistent with the City's commercial/industrial policy for the plat. For a copy of the APC minutes, refer to page(s) ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat entitled Silver Bell I Addition. CITY OF EAGAN SUBJECT: PRELIMINARY PLAT (SILVER BELL I) APPLICANT: DALLAS DEVELOPMENT COMPANY LOCATION: SEa OF SECTION 18 EXISTING ZONING: L1 (LIGHT INDUSTRIAL) DATE OF PUBLIC HEARING: DECEMBER 19, 1985 DATE OF REPORT: DECEMBER 9, 1985 REPORTED BY: ENGINEERING AND PLANNING DEPARTMENTS APPLICATION: An application has been submitted for a preliminary plat consisting of a 102,200 sq ft office warehouse on 8.3 acres in the SE 4 of Section 18. ZONING AND LAND USE: This parcel located on the south side of the Silver Bell loop is surrounded by Ll zoning except for the R-4 (apartments) to the west. The building configuration and proposed use appear to be quite similar to the R.L. Johnson office warehouse along Highway 13 and Yankee Doodle Road. City Code permits a building coverage of 35% in Ll districts and the applicant is proposing approximately 28%. 348 parking stalls @ 9' x 20' are shown. This is a ratio of 1:294 sq ft gross building area. All building and parking setbacks meet Code compliance requirements except for the parking setback along the Highway 13 property line. The submitted site plan shows a 10' setback where a 20' is required. A variance will be needed, however this should pose no problem due to the large Highway 13 right-of-way. In that area, the site is generally lower than the right-of-way. At. the southern most point the parking is 10' below the right-of-way, some sort of retaining wall will be required. ...This wall area will need to be further reviewed at the final plat stage in terms of screening and buffering from Highway 13. The existing topography is low near the center of the site and approximately 3 feet of fill will be needed to meet the proposed floor elevation. A high area along the SW portion of the site will provide most or all of the desired fill. The applicant proposes to grade outside the property line to the south but claims to have that permission. SITE PLANNING: The building itself will mirror the shape of the site and there will be 4 access points from Silver Bell Road. The access furthest to the west will allow truck movement into the interior loading dock area. This area appears large enough PRELIMINARY PLAT - SILVER BELL I DECEMBER 19, 1985 PAGE 2 for easy movement of semi trucks. The interior road system will be 2 way and is 24' wide. ' This meets City policy standard and will provide free moving automobile circulation, especially with the 20' length parking stalls. 20 separate entries will be provided into the cedar and rock faced block building. This should eliminate any parking congestion in a particular portion of the site. The cedar exterior was chosen to help soften the building corners, giving the building a more compatible foot print with the site. The building will be bermed to the height of the windowsills. Larger elevations will be available for review if so desired. The City landscape policy will require screening and berming of the parking areas from the public street. The final landscape plan will be required at the final plat stage. This plat will also be subject to the Parks Dedication fee of .04 per sq ft. GRADING/DRAINAGE: The grading plan the developer subrslitted for this development appears feasible provided that this developer obtains the permission of the owner of parcel 011-02 to grade on his ,property. Parcel 011-02 is located south of -chis development across what used to be Old Silver Bell Road. If this development cannot obtain the permission of the property owner of 011-02 then extensive retaining wall construction is necessary in -the southwest corner of this proposed development. The grading along the south line of this development (Old Silver Bell Road) involves removing up to 14' of material from this area. The developer plans on placing this material over the northerly 2/3 of this site in fills up to 4' over the existing ground elevation. The problem �:ith this grading is that the City has a 12" trunk watermain located along the southerly boundary of this development (Old Silver Bell Road). The developer will have to relocate this section of watermain to provide the adequate depth necessary to prevent freezing. The WATERMAIN paragraph will discuss this aspect in a little more detail. Tl'�e location of this proposed development is within major drainage district A. This development proposes to connect to an existing 30" storm sewer Mn Dot built when they realigned Silver Bell Road with relocated Highway 13. Staff recommends storm sewer be made available to parcel 011-02. This will require the major storm sewer line to go around the building to the T.H. 13 right-of-way then southwesterly to parcel 011-02. The grades and sizes of the storm sewer shall be adequate to suit the needs of parcel 011-02. This development may petition the City for the installation of this storm sewer line so that the, City can assess each property their proportionate share of the cost. Otherwise this development will be responsible for the installation of this line and in working with the owner of parcel 011-02 for any cost participation from them. When the applicant provides the grading plan for the final plat approval, this plan shall include the proposed grading on parcel 011-02. 16 6) PRELIMINARY PLAT - SILVER BELL I DECEMBER 19, 1985 PAGE 3 UTILITIES: Because of the extensive grading over the portion of the 12" watermain located within the Old Silver Bell Road roadway the developer will have to relocate and rebury about 450' of 12" watermain. Even though this 12" watermain is the only service to the apartments and residences west of this develop- ment, with proper notice and coordination between the contractor and the City this line may be shut down during some night time hours to make the two connections. There would be minimal impact on the apartments and residents west of this development. According to the record plans, this realignment will require the relocation of one hydrant. Also, Staff recommends adding a hydrant near the northeast corner of this proposed development for fire protection purposes. Sanitary sewer service this development proposes on constructing will tie into the existing sanitary sewer along the southerly side of Silver Bell Road. Staff will review these items again upon this development's submission of final construction plans for utilities. STREETS: Silver Bell Road is an existing City collector street which borders this proposed development along its westerly and northerly boundaries. T.H. 13 borders this development's south- easterly boundary however no access can be obtained because Mn Dot has access control limitation along this right-of-way. This development is proposing four ingress/egress points onto Silver Bell Road. The two northeasterly access points appear feasible. Staff would like to see how the two northwesterly access points line up with existing driveways to the apartment complex west of this development before making any recommendations. Because of the site distance on the curve, Staff recommends the developer carefully select landscaping materials within the green space between the two accesses on the curve to maintain proper site distance. RIGHT-OF-WAY/EASEMENTS: Mn Dot obtained the right-of-way for Silver Bell Road with the state T.H. 13 relocation so no additional right-of-way dedication is necessary. This development will have to dedicate a 20' utiltiy easement over the relocated watermain and any newly constructed hydrant leads. Also, this development will have to dedicate a 20' utility easement over the public storm sewer line. 161 PRELIMINARY PLAT - SILVER BELL I DECEMBER 19, 1985 PAGE 4 ASSESSMENT: The City's assessment records indicate this develop- ment is still responsible for trunk area storm sewer and lateral benefit from trunk sanitary sewer. The estimated rates and amounts are shown on the following table: Description Trunk Area Storm Sewer Lat'1 Benefit from Trunk Sanitary Asssessment Summary Table (Refer to Figure 2) Est'd Chant i i- 361,550 S.F 300 F.F. 1985 Date $0.072/S.F. $14.345/F.F. Amount $26,031 4,304 TOTAL $30,335 The final assessment amounts will be based upon the rates in effect at the time of final platting. This development shall be responsible for all costs associated with the relocation of the trunk watermain, all private storm sewer construction, sanitary sewer service construction and restora- tion and its share of the public storm sewer. However., if this development proposes to install the public storm sewer privately, then it will have to be responsible for all costs of construction of this system. /6v PRELIMINARY PLAT - SILVER BELL I DECEMBER 19, 1985 PAGE 5 CONDITIONS: 1) The final grading plan shall indicate the proposed grading on parcel 011-02 along with written permission from this property owner to grade on his property. 2) The final grading plan shall also indicate the necessary retaining wall along the T.H. 13 right-of-way. 3) All salvaged pipe materials and appurtenances shall remain the property of the City of Eagan and stockpiled as requested by the City. 4) This development shall be responsible for the relocating and reburying of the 12" trunk watermain in accordance. with the approved plans by the City of Eagan. 5) This development shall provide a storm sewer outlet to parcel 011-02 and the plans for the storm sewer shall be approved by the City of Eagan. 6) The driveway accesses along the westerly portion of this development shall line up where appropriate, with any accesses along the westerly side of Silver Bell Road. 7) This development shall be responsible for dedicating a 20' easement over the 12" watermain relocation and a 20' easement over the public storm sewer. 8) This development shall be responsible for trunk area storm sewer assessments and lateral benefit from trunk sanitary sewer at the rates in effect at the time of final platting. 9) This developer assumes all responsibility for costs associated with this development including all trunk watermain relocation and this development's share of public storm sewer if the storm sewer is installed under City Contract. 10) All exterior sides of the building require the same architectur- al treatment. 11) Proof of permission to grade adjacent property. 12) A variance of 10' for parking be provided on the southeast portion. 13) All parking areas to be bermed and suitably landscaped. / ,�3 164 m � e I city of eagan DEPARTME SILVER BELL i SUBJECT PARCEL STORM SEWER MASTER PLAN `g FIG. *1 approved: standard plate #: Sanitary'; cc z &M Ilk g2 A-7- /LATERAL BENEFIT imp; P, ! APC Minutes December 19, 1985 REMICK ADDITION - PRELIMINARY PLAT Chairman Hall called the public hearing regarding the preliminary plat request of Mark Remick for a single lot plat consisting of 1.26 acres for a single homestead in the northwest quarter of the southeast quarter of Section 4. City Planner Runkle described the parcel which was basically a landlocked parcel, lacking access on to any public street, creating difficulties in regard to compliance with the Subdivision Ordinance. Mr. Wayne Cordes appeared on behalf of the applicant indicating that the applicant preferred a simple driveway system, an extension of his father's own driveway, rather than the construction of a public street with a cul-de-sac to this single family home. It was indicated that the applicant's father received water and sewer through an outlot of an adjacent development which was apparently owned by the City due to tax forfeiture. Discussion centered around the possibility of selling the outlot to the Remicks to provide the proper access to a public street. Harrison moved, McCrea seconded the motion to table the application until the next Planning Commission meeting so that staff could further investigate the possibility of sale of the outlot to the applicant. All voted yea. 4 SILVER BELL I - PRELIMINARY PLAT - DALLAS DEVELOPMENT COMPANY Chairman Hall then convened the public hearing on the application for the preliminary plat consisting of a 202,200 square foot office warehouse on 8.3 acres in the southeast quarter of Section 18. City Planner Runkle presented the application. Mr. Bernie Frye and engineer Dave Hansing, were also present to provide information in regard to the proposal. Mr. Frye indicated that it was understood by the applicant that he would be restricted to a 50/50 office warehouse use due to the parking requirements by the City. Mr. Runkle pointed out that a setback variance was allowed due to the fact that the entire parcel was technically front _lot lines with a portion for which the variance was requested being adjacent to excess right-of-way for Highway #13. It was agreed that these conditions created a hardship for which a setback variance would be allowed. Wold moved, Harrison seconded the motion to recommend approval of the preliminary plat, subject to the following conditions: 1. The final grading plan shall indicate the proposed grading on parcel 011-02 along with written permission from this property owner to grade on his property. 2. The final grading plan shall also indicate the necessary retaining wall along the T.H. #13 right-of-way. 3. All salvaged pipe materials and appurtenances shall retrain the property of the City of Eagan and stockpiled as requested by the City. 4. This development shall be responsible for the relocating and reburying of the 12 inch trunk watermain in accordance with the approved plans by the City of Eagan. 5 APC Minutes = December 19, 1985 t, 5. This development shall provide a storm sewer outlet to parcel 011-02 and the plans for the storm sewer shall be approved by the City of Eagan. 6. The driveway accesses along the westerly portion of this development shall line up where appropriate, with any accesses along the westerly side of Silver Bell Road. 7. This development shall be responsible for dedicating a 20 foot easement over the 12 inch watermain relocation and a 20 foot easement over the public storm sewer. 8. This development shall be responsible for trunk area storm sewer assessments and lateral benefit from. trunk sanitary sewer at the rates in effect at the time of final platting. 9. -This developer assumes all responsibility for costs associated with this development including all trunk watermain relocation and this development's share of public storm sewer if the storm sewer is installed under City Contract. 10.11 All exterior sides of the building require the same architectural treatment. 11. Proof of permission to grade adjacent property. 12. A variance of 10 feet for parking shall be provided on the southeast portion. 13. All parking areas to be bermed and suitably landscaped. 14. The developer shall provide approved roof top screening. 15. This development shall be restricted to a 50/50 office to warehouse use due to the amount of parking facilities provided. All voted in favor. GREENSBORO - PRELIMINARY PLAT 6 REZONING Chairman Hall then convened the public hearing on the application of Dave Gabbert for rezoning and preliminary plat of a 40 acre Agriculture parcel to R-1 PD, located south of Carriage Hills Golf Course adjacent to Wescott Road in the southwest quarter of Section 14. City Planner Runkle indicated that the Comprehensive Guide designated the property as R-2 with a density of 3 to 6 units per acre. The applicant was proposing a 87 single family lots of which 36 lots would be under 12,000 square feet, which was the reason for the request for R-1 PD zoning. Mr. Gabbert was present to indicate the reasons for small lots and the cul-de-sac. Mr. Paul Griffin, a neighbor, appeared indicating that there was a need for access to his and other property and the future extension of Wescott Hills Drive. It was pointed out that the parcel directly east of this parcel had been purchased by Independent School District #196 and the City of Eagan for the school site and park site. Assistant City 14f Agenda Information Memo January 21, 1986, City Council Meeting Page Twenty -Four VARIANCE/OAKVIEW BUSINESS CENTER FOR ADVERTISING SIGN G. Variance for a location sign (Opus Corporation) Oakview Business Center --The Planning Department has received an applica- tion requesting a variance to allow 2 (two) directional business signs for the Oakview Business Center. A copy of the Planning Department report is enclosed on pages 1 / through / ZZ, - for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the variance as presented. 170 CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: OPUS CORPORATIOi` LOCATION: OAKVIEW BUSINESS CENTER CORPORATE CENTER DR/AVALON AV EXISTING ZONING: PLANNED DEVELOPMENT (P.D.) DATE OF PUBLIC HEARING: JANUARY 21, 1986 DATE OF REPORT: JANUARY 7, 1986 REPORTED BY: JIM STURM APPLICTION SUBMITTED: An application has been submitted requesting a variance to allow two (2) directional business signs for the Oakview Business Center, east of Pilot Knob Rd & south of Avalon Av. COMMENTS: The subject ground signs are two directional, non - lighted and will measure 4' x 7'.x .4.'. ,,.The, sign ordinance allows one (1) business sign per building. However, due to the large area of the Oakview Business Center, a third sign into the site is needed from Eagandale Blvd to the east. The other two (2) signs will be near the entrance to the site along Corporate Center ( Dr with one sign being the existing Check Technology sign. All three (3) signs will be consistent in size, design and materials. City Code will require the signs to be placed 10' within the property lines. If approved, this sign variance shall be subject to all applicable sign ordinances and the one time sign fee of $2.50 per square foot. /V OWLOLZ(ZOO)U 9ZV'M-W4d"-Vl-1—J'N WX • OM-LLZ(140 30Z991M'eeHneinlIV'-V ulsu0oIM'3 LLL + 0""39:ZLO9MII'LoedMd LunoVq'Cj ieluaC) m-Isnp'N LL6 • 1"t" 9(ZL9; MIM NW's!Icdmuu!W'09, xca'O 'd H SN3dMEIA3O- S3o-lina- st-3 JI53O w Wa owma NVId Ld3� ONW4nd 3SrIOHBUVM ! 30Ld40 03d5S 3WCNVDV3 w!w " � / 34 N /%L00, R 4-1 S _ '-------------a R 10 Cd p r, O ID S 0 1 (. a e I r i L L y I� I l . I I •� I I � I' ! � I LJ Agenda Information Memo January 21, 1986, City Council Meeting Page Twenty -Five SPECIAL PERMIT/TEMPORARY SIGN LOCATION FOR VIENNA WOODS H. Special Permit for construction of a temporary location sign for Vienna Woods Flour Bin 1st Addition --The Planning Department has received an application for a special permit to allow a temporary location sign for Tillges Construction. A copy of the Planning Department report is enclosed on pages 4 through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the special permit for a temporary location sign as presented by Tillges Construction. 173 CITY OF EAGAN SUBJECT: SPECIAL PERMIT APPLICANT: TILLGES' CONSTRUCTION LOCATION: LOT 2, BLOCK 1, FLOUR BIN IST ADDITION EXISTING ZONING: N.B. (NEIGHBORHOOD BUSINESS) DATE OF PUBLIC HEARING: JANUARY 21, 1986 DATE OF REPORT: JANUARY 14, 1986 REPORTED BY: JIM STURM APPLICATION SUBMITTED: • An application has been submitted request- ing a special permit to allow a temporary location sign for Tillgers Construction on the Flour Bin property, south of Cliff Rd & east of Nicols Rd. COMMENTS: The subject sign will be two directional non -lighted and measure 10' x 10' on 3' high poles. The applicant has the permission of Flour Bin to place this sign approximately 10' within their eastern property line. The setback from the front property line will be nearly 25'. Both meet City Code requirments. The large sign area is requested due to the limited access to the Vienna Woods area. This sign should direct people to proceed south on Nicols Rd from Cliff Rd. If approved, this sign shall be subject to the one time sign ordinance fee of $2.50 per square foot and all applicable ordinances. / 7G 1 11 62 :�. 42 IK - I d wow, N A \Noopt) r � as:waaax,b��.a:�-:'^rw ,� e i'aac1. :1da"�. t.Tw!'a�'.�SACs%�eg•7 �,...s:tS.w`3. �FA- i4fi 7Aa aX.Y�kntiFA�cYV.xxAM�(wF+�+�xii.vM� aw::Al>..:c :..' 0 L6 V aON W I CH - 1777 2, 0 1 A,CA 9- r5 L INYE-�:�INA-noi,,VVL- I L+,L. � (,, I 'C-,, I � -14 - z 174 Agenda Information Memo January 21, 1986, City Council Meeting Page Twenty-six VARIANCE FOR TWO FOOT SIDE YARD SETBACK/WESLEY CONSTRUCTION I. Variance for a two foot side yard setback Wesley Construction Sun Cliff 5th Addition --The Planning Department has received an application for a two foot side yard variance for Lot 3, Block 2 of Sun Cliff 5th Addition fronting on Fox Ridge Road. For additional information on the matter, refer to the Planning Department report on pages / 7Q through. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the variance as presented. 177 Agenda Information Memo January 21, 1985, City Council Meeting Page Twenty-seven TOWN CENTRE 70 2ND ADDITION PRELIMINARY PLAT J. Modification to Town Centre 70 2nd Addition Preliminary Plat for Federal Land Company --The City staff has been contacted by Federal Land Company requesting that two (2) additional commercial lots be added to the Town Centre 70 Preliminary Plat. The City Council might recall that the original Preliminary Plat on which the public hearings were held, contained the lots for Rainbow Foods and the strip commercial center. Also there were a number of peripheral lots that were included in the original public hearing and revised plat. After the public hearing was closed the appli- cants withdrew the peripheral lots from consideration and only requested the two for Rainbow Foods and the strip center. The applicants have now reconsidered and would like to add two additional peripheral lots with the proposal. They have submitted an applica- tion for a new preliminary plat, however since the public hearing has been held with no comments, a policy question has been raised as to whether these two lots could be added to the preliminary plat for Town Centre 70 2nd Addition and therefore alleviate the need for the hearing process. Enclosed on page3 is a copy of the revised Outlot A that illustrates two lots /This revision indicates Town Centre 70 3rd Addition which will be presented as a preliminary plat only if the City Council does not allow Outlot A to be changed to include two lots which was considered at the time the preliminary plat for Town Centre 70 2nd Addition was platted. Also enclosed on page /rcZ is a copy of the preliminary plat for the Town Centre 70 2nd Addition as presented at the public hearing on October 22, 1985. Please note that Outlot A was shown as Block 1, Lots 1, 2 and 3. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an amendment to the preliminary plat for Town Centre 70 2nd Addition by allowing Outlot A to be changed and include two platted lots. <c - v ks4z �) 3SF 1 mm 1.),-) .i Ul FJ 2 W •v 1 r'. �f: S 0 r 7 v r� 4w R DAKOTA COUNTY ROAD NO. 2e YANKEE DOODLE ROAD 1 �% jOzy��ixb� DRIVE wrnre� e ,r �• :sass Tt a° OUCKWOOD C a - \ O O I 9,e ',• �� I , 40� • � w= l I Y`i a 1 �% jOzy��ixb� DRIVE wrnre� e ,r �• :sass Tt a° OUCKWOOD C a - \ O O I 9,e MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINSISTRATOR HEDGES DATE: JANUARY 17, 1986 SUBJECT: INFORMATIVE Metropolitan Development Investment Framework & Action Alert from LMC Mayor Blomquist asked that copies of the AMM's draft of the MDIF and the League of Minnesota Cities most recent Action Alert be sent to the City Council. Copies are enclosed on pages �� through for your review. Dakota Chamber of Commerce/Economic Development Study Enclosed on page is a copy of results of a business survey that was sent to som 500 businesses in our community by the Eagan Chamber of Commerce. Group W Transfer of Ownership Since the proposed Group W transfer of ownership is an important issue to both the Cable Commission and City Council, a recent memorandum prepared by Tom Creighton, legal counsel for the joint Commission, is enclosed for your review. A copy is referenced on pages / % through Liability IInsurance On page 7,45 is a copy of an article that appeared in a recent ICMA newsletter stating that during the past five years, public officials in 28% of the nation's cities have been subjected to liability suits. Temporary Advertising Sign Policy Enclosed on page j,Ofo is a copy of a memo that was sent to Chief Building Inspector Peterson regarding the development of a new policy for future consideration and location of temporary adver- tising signs. Tax Reform Act Enclosed on pages 20 through 7Zb is a copy of a letter from Representative Frenzel regarding action that was taken affecting tax exempt municipal bonds. LMC Annual Conference The one -day annual League Conference is scheduled for Wednesday, February 5, at the St. Paul Radisson Hotel in St. Paul. The City Administrator will submit a copy of the 1986 proposed City policies and priorities for City Council review. /05 INFORMATIVE PAGE TWO Capital N.O.I.S.E. Enclosed on pages 7,019 through 7_/Z is a copy of the official N.O.I.S.E. minutes fot the December 7 meeting in Seattle that City Councilmember Egan attended. Comprehensive Guide Review - Commercial Property The staff has received several questions from councilmembers and developers requesting direction for the Advisory Planning Commission and Council during the Comprehensive Plan Review in 1985-86 specifically relating to commercial land uses. There were several reasons why the Councilmembers requested staff to present informa- tion to the Commission and Council regarding an update of the 1980 Ten -Year Comp Guide Plan. 1. Five years had elapsed since the adoption of the 1980 Land Use Guide. 2. Confusion had resulted among purchasers and owners of property within the City regarding the land use designations, often confusing them with the zoning designations. An example of this confusion is R-1 Zoning as opposed to R -I land use. The staff was requested to propose changes in the designations on the land use guide and on the zoning map 'to avoid further confusion which has resulted in some serious misconceptions regarding the land use and zoning maps. 3. In recent years, there has been some dispute regarding whether the Commission and Council should allow newly subdivided lots to deviate from the minimum lot standards. 4. Several questions have arisen concerning the land use designa- tion of specific parcels of property within the City, particularly the Blackhawk Park Planned Development, including the CTC Business Campus site. 5. It is my understanding that when the 1980 Land Use Plan was adopted, that the Cities in the Metropolitan area were requested to adopt the Metropolitan Development Guide Airport chapter, but that it was not completed and only recently is at a stage of completion where it can be adopted within the Eagan Comp Guide. There may be other Met Council Development Guide chapters that need revision or inclusion within the City's Guide also. 6. The next scheduled meeting of the joint Planning Commission and City Council is scheduled for January 23, 1986 at which time there will again be discussion concerning Blackhawk Park /0 4 INFORMATIVE PAGE 3 Planned Development revisions, particularly in light of the realignment of I -35E which has taken place within the last five years. In addition, the public has been invited by official notice to comment upon the plan and proposed revisions at that meeting. The general intent, however, of the Comp Guide is that it offers a degree of stability to developers and residents within the City, so as not to mislead anyone who has relied upon the existing designations in the Land Use Plan. /s/ Thomas L. Hedges City Administrator TLH/jj/jh /87 Board of Directors President James A. Scheibel St. Paul Vice President Robert D. Thistle Coon Rapids Past President ld Bk January 13, 1986 as ociation of metropolitan municipalities Rona J. ac es Ms. Joan Campbell, Chair St. Louis Park p Metropolitan and Community Development Committee Directors 300 Metro Square Building Mentor Addicks, Jr. St. Paul, Minnesota 55101 Minneapolis Gary Bastian Maplewood Enclosed please find a copy of the AMM's Metropolitan Sharon Sayles Belton Agencies Committee response to the working draft of the Minneapolis Metropolitan Development and Investment Framework (MDIF) . Robert J.Benke As you will note, the committee response is quite New Brighton supportive of the proposed MDIF but the committee does have Jonathan R. Elam a number of suggestions and comments that we urge you and ",.,und the Council to consider when the MDIF is redrafted for public hearing. Dear Joan: Walter Fehst Robbinsdale I would also like to thank you and the many Met Council Edward Fitzpatrick Staff members, particularly Bob Davis, who took the time to Fridley meet with the committee during its review process. We found the interchange and briefings very productive. The Kevin Frazell committee will continue to monitor the MDIF through the Mendota Heights final hearing process and please do not hesitate to contact James Lacina us if we can be of assistance. Thank you. Woodbury Best Regards, James Miller Minnetonka Patricia Hoyt Neils Plymouth y Vern E. Peterson, Executive Director Association of Metropolitan Municipalities Neil W. Peterson Bloomington yP /cw Eldon Reinke Shakopee cc: Robert Davis, Manager, Policy Development Program AMM Metropolitan Agencies Committee members Robert Sundland St. Anthony Leslie C. Turner Edina , .Maureen Warren St. Paul Executive Director Vern Peiefson . 183 university avenue east, st. paul, minnesota 55101 (612) 227-5600 January 9, 1986 REVIEW OF THE METROPOLITAN DEVELOPMENT AND INVESTMENT FRAMEWORK (dated October 1985) This response to the working draft of the MDIF is a consensus of the Association of Metropolitan Municipalities (AMM) Metropolitan Agencies Committee. This response has not been considered by the AMM Hoard but since the Metropolitan Agencies Committee consists of 22 City Officials (elective . and administrative) from throughout the seven county area; we believe this response accurately reflects the major concerns of the AMM member cities. The committee commends the Metropolitan Council and staff for preparing a policy plan which is thorough and comprehensive. We support many of the principal policy recommendations made in the MDIF and we.believe that the overall goals and objectives of this policy, if achieved, will enhance the quality and integrity of service in the region as a whole. In particular, the plans approach toward resource management, investment priorities, special regional facilities, metro centers, and developed areas appear fiscally responsible and equitable. We support the council's efforts to implement these basic policies. In addition, we support the concept that new public investments should be made to complete the full complement of urban services. We understand this to mean that public investment in areas where there has already been a good deal of infrastructure investment makes a lot of sense and has the most potential for economic development. Finally, we support investment priorities which protect/rehabilitate the existing infrastructure rather than neglect in favor of new service expansion. The balance between "rehabilitation" and "expansion" is frought with equity problems but it makes sense to protect existing regional investments whenever possible. The committee does have one general philosophical concern, however, which we want to bring to the Council's attention. The intent of the MDIF is to provide an overall planning framework for this area and as such should be prospective and future oriented. There are portions of the current draft, however, which appear to be based mostly on what 'is "already here" as opposed to what will or should be. - This is particularly true in the sections discussing resource allocation. There are also a number of specific issues which the committee feels need to be clarified and we ask for your consideration when you begin preparation of the "hearing draft" of the MDIF. 1. Need for clearer definition of im used by the Metro olitan Council. We believ "what" an implement continuum informatio sanctions, amplificat ementation tools to be e that the MDIF should be more specific regarding d "how" the Metropolitan Council will do to policies of the MDIF. The Council has a of tools including such things as providing n, policy 39, direct assistance, legal etc. Examples of where clarification and ion are needed include the following: --Policy 12 "act to stop --Policy 15 "the excess --Policy 5 "favorably --Policy 13 "modification (p.24). 2. Transportation Policies and 3 development" (p.23). capacity question" (p.25). review" (p.15). will be sought to local plan--" d clarification_. (pages 37 Several statements are vague and should be clarified. Policy 22, Para. A refers to the procedure for determining metropolitan investments in highway improvements. It goes on to say that metropolitan highway improvements will require a local commitment to develop support roads and to undertake other "transportation system management techniques". We are concerned as. to what is meant by "local commitment" and "management techniques" We also have a similar concern.regarding the intent of Policy 27, paragraph A. It is not understood what the phrase" local commitment to develop support roads" means. The implication is that the Council will require municipalities to build roadways according to a regional schedule- -we hope that is not the intent as constructing local roadways depends upon many variables, too numerous to mention here. 3. Excess Highway Capacity. (pages 25 and 26) Excess highway capacity is based This should be made clear on t explained in the text. We believe also consider peak loads. This i determining the service level of page 26 does not differentiate betwe capacity that are subject to excessi that are not. on "off-peak" volume. he map on page 26 or excess capacity should s obviously a factor in a highway. The map on en highways with excess ve peak loads and those 4. Demographic trends and forecasts. (pages 7 and 8 and 88 - 94). The MDIF has a full discussion regarding how the Council intends to use the various forecasts (population, household employment) it makes in its policy formation process. We believe, obviously, that forecasts are important to good planning but we do have a concern as to the way these forecasts are portrayed to the community at large, their accuracy and the frequency of update. We are concerned that these forecasts may become "predictors" and "self fulfilling prophecies" depending on how they are portrayed. We recommend textual change to make .it clear that the forecasts are rough estimates of growth for purposes of infrastructure expansion only, and that such forecasts are subject to frequent updating based on actual development trends. It would be helpful if the individual forecasts for cities would indicate the margin of error or show a forecast range, in addition to the specific number. This would help cities judge the reliability of forecast numbers. Staff has indicated that the margin of error could be as high as 25% to 40% in some cases. Updating forecasts every five years may be acceptable for most areas. However, the Metropolitan Council should be open to revising forecasts sooner than that for cities that encounter significant population changes not foreseen in the original forecasts. In addition, it appears the factors used to describe past trends are too narrow in scope and may ignore important labor force information such as age, household size, median family income and percentage of home ownership. We also believe that_ comparisons among geographic sectors would help increase our knowledge and understanding of the metropolitan area. We think that broadening the demographic discussion in the MDIF would convey a better understanding of the recent changes in the metropolitan area and give a better feel for future prospects. 5. Regional Commercial - Industrial Concentration Polic Area. pages 34-38). We support the recognition of regional commercial -industrial concentrations as a rational way to identify significant employment and retail areas outside the Metro Centers that should receive priority for regional services. We also acknowledge the difficulty in coming up with an operational way to define such areas. However, we have two concerns about the methodology used in the draft MDIF. First, is the use of 1980 census data as the basis for identification. While this data may be that most available, it fails to recognize rather substantial employment and retail growth that has taken place in some parts of the region in the period 1980-85. Nor does it anticipate projected growth over the next few years. At a minimum, the Council should carefully restudy and reconsider these designations before using them as a'basis to make major decisions on regional investments. Second, we are concerned about the methodology of defining employment and retail concentrations only as contiguous areas. This approach treats communities differently, depending upon whether they choose to concentrate or disperse business activity. While it may first aptaAar to be a reasonable way to . define regional commercial -industrial concentrations, in practice it may arbitrarily "screen out" significant business centers that need a _ higher level of regional services. As an alternative, we would suggest some type of density threshold measure, i.e., jobs/retail sales per square mile. 6. Metropolitan Investment decision making guidelines. pages - 130). The establishment and definition of investment decision making guidelines is a responsible step in the right direction and should help alleviate a growing metropolitan concern. We do have some concerns that we would like to see addressed in the next draft of the MDIF: A. Local level investments which are not being fully recognized. If this metropolitan area can be 'viewed as a "community of communities"' then the collective investments of individual communities are as important as all the regional investments. The extensive investments made by local jurisdictions '(streets, sewers, schools, libraries, etc.) and the local service levels should also be considered when regional decisions are made to. expand services. i.e. when determining areas of "excess capacity" local service capacities should also be considered and not just regional service capacity. B. Cost Sharing Strategy: Local - Regional. (pages 74 - 75). It is important for the Council to realize the fiscal constraints of the local communities. Further, there is a potential for missuse of local cost sharing participation from an equity standpoint in funding metropolitan systems. It should also be 1q!1-- 4 - clearly stated that cost sharing will be explored only when a local community wants to participate and that local.communities will not be coerced into sharing. 7. Relationship between Planning and Zoning (pages 63 - 5 Cities should not have to justify differences between their zoning and planned land uses, where the zoning is less intensive than the land use plan. Many cities delay this type of rezoning until it is requested by a developer and a specific plan is proposed. This allows the city and neighborhood to see what they are getting and negotiate for improvements if needed. This strategy is especially important when rezoning around single -dwelling neighborhoods. Most neighborhoods will oppose r6.zonings without specific proposals, because they fear the unknown and assume the worst. Whether a city chooses to use this strategy or not should be a. local zoning decision. The Metropolitan Council should not be involved, since there is no adverse effect on regional systems. The Metropolitan Council should be concerned, where land is zoned for a higher intensity of use than shown on the plan. A significant acreage of this kind of land could have an adverse effect on planning for regional systems. The Land Use Planning Act should be amended to require that the zoning and land use plan be consistent in these cases. 8.Metro2olitan Agency Review Process (pages 78 - 86) We are pleased and supportive of the Council's plans to be more aggressive in providing oversight to the other regional agencies (.RTB, MAC, MWCC, etc.). We believe in the historic division of. responsibility (planning - implementing) between the Council and the implementing agencies but do believe that more Council oversight as described in this section would be of benefit to the region. league minnesota nuary 10, 1986 TO: Mayors, Managers, Clerks FROM: Ann Higgins, Staff Associate GRAMM-RUDMAN DEFICIT REDUCTION PROCESS THREATENS FFY186 FUNDS FOR CITIES Enactment of the Emergency Deficit Control Act of 1985 (otherwise termed "Gramm-Rudman" by the media) establishes a process to accomplish federal deficit reduction by setting targets for reduced federal spending. Those defict reductions are to be achieved between now and FFY 1991. All city programs are covered by the act and thereforesubject to immediate cuts regardless of the fact_ that_ cities have already adopted budgets for FY' 6. Cities face serious and harmful impacts to local programs and services as a result. Gramm-Rudmann effectively narrows the portion of the federal budget available for reductions to as little as 13 percent of all direct federal spending and tax expenditures. That means that the small portion of federal spending must absorb cuts nearly equal to the current federal deficit. Those cuts would be made immediately, as of March 1, with a second series of reductions set for October 1, 1986, both dates within cities' current budget year. Unless Congress and the President can agree to some other way to reduce the growing federal deficit before February 1, the automatic sequestering process called for in Gramm-Rudman will take effect. (Sequestering refers to the automatic cuts in federal spending subject to provisions of Gramm-Rudman.) In order prevent further cuts in city proErams,city officials must immediately contact individual members of the Minnesota Congressional Delegationa during the current congressional recess. Tell them how these proposed cuts will affect your current budget and services and urge them to support a resolution of d.1-japprova1 to proposals to either defer CDBG spending or to further reduce GRS or other federal assistance to cities (see below To accomplish targeted spending reductions, the President and the Congress must immediately reduce the current deficit ($220+ billion at last estimate) to no'more than $171.9 billion by March 1, 1986. In order to provide current federal budget savings needed to meet the initial deficit reduction, an accelerated timetable has been put into effect for FFY186. When Congress reconvenes on January 21, following 183 university avenue east, st. paul, ;� esota 551 01 (612)227-5600 its holiday recess, information will already be known about the size of savings that must be achieved. For this year, the new budget reduction process has determined that the maximum deficit reduction required will be $20 billion. It is expected that the amount of immediate budget cuts for the remaining months of FFY186 will total at least $11.7 billion (through September 30, 1986), to be split 50:50 between military and domestic spending. By January 21, the recommendations of the Congressional Budget Office, the Office of Budget and Management, and the Government Accounting Office for cutting current fiscal year spending will be known. For cities, such recommendations are most likely to call for significant cuts in funds already committed and budgeted, including a 4.6 percent reduction in April and July, 186 GRS payments as well as potential loss of funds for rental rehabilitation; new public housing construction; housing development grants (HODAGS); existing Section 8 housing and rehabilitation funds; an additional cut of 16 percent for CDBG grants (in addition to the 10 percent cut just enacted for FFY 186 funding) already committed for this year; and all public housing operating subsidies carried over from FFY185. Fears are growing that current (FFY186) CDBG grants will also be targeted for cuts in March, with an additional 5 percent cut as determined by Gramm-Rudman, plus an additional deferral (delay in spending) of $500 million for the current year. October 186 GRS payments, already scheduled to be reduced by 34 percent, will be further reduced by an additional 4 percent under Gramm-Rudman, for a total of 38 percent in cities' final FFY186 payment. Domestic spending totaling at least $5.9 billion (half the $11.8 billion cited above) will have to be reduced to meet the targets set by Gramm-Rudman. It means that EPA municipal wastewater grants, highway and transit operating and capital assistance funds, UDAG grants will all be reduced by at least 4-5 percent from the amounts already committed (and budgeted) for this year, unless either the U.S. House or Senate passes a resolution of disapproval to reject any or all of these domestic spending cuts. Add to this the prospect of passage of federal tax reform legislation by late next summer, and one can begin to fully appreciate the very precarious state of local government financing for the coming year. Federal mandates continue to operate in the midst of the federal deficit crisis. Therefore, the costs to cities and states remain as the local fiscal capacity to assume these responsibilities is further diminished. Remember, too, that the President will soon announce his FFY187 federal budget proposals to Congress. In order to meet the targeted federal budget figures cited in Gramm-Rudman, the President must provide for a federal FFY187 Budget calling for another major spending cut, this time - $ 48 billion, to take effect next October. /7!5 It is already feared that targeted programs in FFY187 will include reductions in the number of entitlement CDBG cities and termination of rental rehabilitation,UDAG grant and rehabilitation loan funding. If the currently proposed increases in military spending are included in the FFY187 budget proposal along with no action to address fast- growing tax expenditures or non -need tested entitlements, outright elimination and extraordinary cuts in remaining domestic spending will be necessary. For further information contact Ann Higgins. Dakota County Chambers of Commerce Serving Eagan Chamber of Commerce Mendota Heights Chamber of Commerce West St. Paul Chamber of Commerce and the Cities of Lilydale, Mendota Heights and Sunfish Lake 1301 Corporate Center Drive #116 Eagan, Minnesota 55121 612-452-9872 TO: All Chamber hers FROM: Larry Kraning, Chairman, Eagan Chamber's Economic Development Committee Last summer as part of Fagan's retention of Star City status, the Chamber, in cooperation with the Eagan Economic Development Committee and the City of Eagan, sent out about 500 Questionnaires to the Eagan business community. This survey related to the various aspects of the economic life of Fagan. Following is a summarized report of the results of the survey. Anyone who would like to see the complete analysis may review it at the Chamber Office. The Chamber received 134 responses on the first mailing, which is 27 per cent. Forty-five per cent of the businesses that sent back the survey had fewer than ten employees. The other businesses responding ranged from 10 to 499 employees. Businesses were asked about plans for future expansion. Eagan was the single most -frequently mentioned location for expansion. Sixty-five businesses said they had plans to expand in Eagan; twenty-five companies said in Minnesota; and eight responded they would expand out of state. Of tl�e businesses that have expansion in mind, fifty-five are planning labor -expansions and thirty-three mentioned structural expansion. Most of the smaller businesses (with less than ten employees) indicated plans for staff additions. Most companies calling for expansion plan to do so from 1986-1988. f city's businesses indicated serious concerns over the state's business climate in tax structure and workmen's compensation. The second half of the survey dealt with attitudes toward the city. The questions were open-ended and the majority were quite positive. One questions asked about city functions and relations. Responses ranged from "could be iTgxoved" to "excellent relations" with the majority falling somewhere in the middle. Another question was directed to transportation, streets and signals. Many responded with "excellent" and a few wanted immediate opening of Interstate 35E (which opened November 16). Other answers were more specific —requesting widening of some streets and additional stop lights or signs. City health, safety, fire and police functions were the topic of another question. Nearly every comment was encouraging. Responses included: "Excellent cooperation from these people" to "Excellent response when we needed them" and "Keep up the good work". Some surveys called for the need of a 24-hour emergency medical care clinic and police direction during rush hour on some streets. Another question asked if the city need a high school. Thirty-nine said yes; eighteen, no; and twenty-three were undecided. The Fagan Advisory Planning Commission and City Council were evaluated too. One business responded that the C;ty policies of these bodies were not expansive regarding commercial development, and fifty said the _cies are positive and progressive. The majority of responses to the services of the Chamber were also positive. "It's been a great experience being in Eagan," one said. /1�?% O'CON NOR & HAN NAN ATTORNEYS AT LAW SCO J. OR LAWRENCE A. G. MOLON EY TERS T WA.KELL MICR AS A. KELLER E MICHAEL E DAVID RICHARD RICHARD L. EVAN$ E KEVIN M. CH 3800 IDS CENTER . H ,STI ROBERT J.CHRISTIANSON, JR. JAMES R. OoRS. VIRGINIA A LORD M. LORD JULE M. HALONrRG D IV 80 SOUTH EIGHTH STREET S.EA ANDREW J. $NEA DOUGLAS M. CARNIVAL DOUGLAS M. CAR CARNIVAL ERGAN LAUREN L. WILE WILES DANIEL T. LESLIE T. SINNER MINNEAPOLIS, MINNESOTA 55402-2254 KENT E. RICHEY JAMES A. RUBENSTEIN R. SHERANN. MICHAEL J. GRIMES MARGARET M. VAN VA LKEN BURG MARK J. AYOTTE 16121 341-3800 JOHN A. BURTON. JR. JOHN ROBERT ROBERT B. TREHLOJASKOWIAK DEBRA E FLYNNIG WILLIAM E. FLY JAMES DONALD O MEAARS°R�R J. YLINGLOw COREY J. AYLING Or COUNSEL TELEX 29-0584 DOUGLAS J. FRANZEN HULL WILLIAM D.LLEY DAVID W. KE FREDERICK W. THOMAS ECOUNSEL TELECOPIER (612) 341-3800 (256) THOMAS D. CREIGH TON NICK MAY THEODORE K. FURBER ROBERT O. $T RAUGNN WILLIAM C. KELLY 11918-19701 DIRECT DIAL NUMBER DENVER OFFICE WASHINGTON. D. C. OFFICE MADRID OFFICE SUITE 4700 SUITE BOO VELAZOU EZ. 21 ONE UNITED BANK CENTER 1919 PENNSYLVANIA AVENUE N. W. MADRID L SPAIN 1700 LINCOLN STREET WASHINGTON. D.C. 20006.3483 431-31-00 DENVER CO 80203-4547 12021 BB7-1400 TELEX 23543 13031 B�O.17. OF COUNSEL ,AUL COUNSEL OF COUNSEL WILL T. MANNAN 1 1911-19 8 8 1 FRANK J. WIRGA• DAVID BURLINGAME• JOHN J. FLYNN WILLIAM R. FISHMAN•. DAVID C. TREEN- MEMORANDUM JAN 1 61QRR WASHINGTON PATRICK J. O'CONNOR EDWARD W. BROOKE- , . ROBERT HALPER- JOSEPH E. DILLON THOMAS H. OUINN- DAVID R. MELINCOF F• RICHARD G. MORGAN M YLES J. AMBROSE• HOPE S.FOSTER- THOMAS R. JOLLY• BARRY J. CUTLER• PETER C. KISSEL• PATRICKE. O'DONNELL' JOSEPH H. BLATCMFORO• MICHAEL E. vEVE CNAPLES W. GARRISON III DIE VCR MARTIN M. BERLINER- ARNOLD R. KAPLAN- TERENCE P. BOYLE• ROBERT WIEGAND 11• NOLA S. DYAL' CHRISTINA W. FLEPS• F. GORDON LCC - CHRISTOPHER D. COURSEN- TIMOTHY M. HAAKE' MICHAEL J. FERRELL' GEORGE J. MANNINA. JR.• GILBERT E. HARDY CMARNEY REGENSTEIN' PETER M. KAZON• EMILY R. PARADISE' O. DEBRA RUBIN• ANDREW A. JAXA-OEBICKI- RACHEL DEMARCUS' J. TIMOTHY O'N EILL' TIMOTHY W. JENKINS' DAVID A. ZISSER- LARRY D.GALLEGOS- JAMES A. NATIONS' DIANE SLIESZNER• •MOT MEMBER OF MINNEYOTA YAP TO: All O'Connor & Hannan clients holding Group W Cable Communications Franchises FROM: Thomas D. Creighton, Legal Counsel DATE: January 14, 1986 RE: Group W transfer of ownership This memorandum addresses the cable television franchise ordinance procedures relating to a transfer of ownership or control in the Franchise. The ordinance procedures are relatively the same for each Minnesota Group W franchising authority in that they incorporate the necessary require- ments of state law. A. Backqround Information Westinghouse Electric Corporation, the parent company of Group W Cable has announced that it has signed an agreement of sale for its cable division. Westinghouse proposes to sell the stock of Group W sometime during 1986 to a con- sortium of five cable operators -- American Television & Communications Corporation, TeleCommunications, Inc., Comcast Corporation, Daniels & Associates, Inc., and Century Southwest Communications Corporation. Although an agreement of sale has been executed, it has not been determined in all cases which member of the purchasing consortium will be serving specific communities. Group W has stated that no formal disclosure of the identity of a specific operator will be made until the decision has been reached as to all O'CON NOR & HAN NAN ATTORNEYS AT LAW systems. We expect such a notice within two weeks. Reli- able sources have indicated that Daniels & Associates or an affiliate will be the operator for the Minneapolis/St. Paul metropolitan area Group W Systems. Group W apparently has agreed to transfer the franchises as part of a transfer of stock in the corporation. It is unclear at this time precisely how the transaction will take place. Our best information indicates that Group W will transfer the stock of each system to one of the identified five cable operators on a system by system basis. The transferee of the Group W stock, however, could still deter- mine to "broker the system" and transfer the stock to an unidentified cable operator rather than operate the system. B. Franchise Procedures The Franchise ordinance requires that any sale or trans- fer of the Franchise, including a sale or transfer by means of a "fundamental corporate change," requires the prior written approval of the City. Every transfer of control in Group W makes the Franchise subject to cancellation unless and until the City consents in writing to the transaction. The consent of the City may not be unreasonably withheld. If the City approves the transfer, the City must affirma- tively transfer the Franchise to the new company. A "fundamental corporate change" means any sale or transfer of the stock of a corporation which results in a change of a controlling interest. Consequently, the trans- fer of the stock in each Group W system to an individual member of the consortium -requires the prior written approval of the City, which consent may not be unreasonably withheld. The parties to the sale or transfer of the Franchise are required to make a written request to the City requesting its consent prior to the transaction. The City must respond in writing within 30 days of actual receipt of the request by indicating either its approval of the request or its determination that a public hearing is necessary to consider the transaction. The City is required to conduct a public hearing on the proposed transfer if it determines that a sale or a transfer of the Franchise may adversely affect the subscribers of Group W. Our advice is that a public hearing should certainly be held. Under state law, the public hear- ing must be held within 30 days of that determination by the City. The City may delegate the public hearing obligation to its cable commission; however, each City will have to hold a perfunctory hearing to finally accept or reject what- ever recommendation it receives from its cable commission. - 2 - O'CON NOR & HAN NAN ATTORNEYS AT LAW The Franchise sets forth a procedure for giving notice of the date, time, and place for the public hearing. Unless the individual requirements of the City are different, the City must give notice of the public hearing 14 days prior to the hearing by publishing notice once in a newspaper of general circulation in the City. The notice must contain the necessary information of date, time, and place, as well as a substantive statement of the action to be considered by the City. Within 30 days after the public hearing, the City is required.to approve or deny the sale or transfer request in writing. In the absence of extraordinary circumstances, the City is not required to approve any transfer of the Fran- chise prior to substantial commencement of construction of the system, as determined solely by the City. The City's approval of the transfer must not be unreasonably with- held. The public hearing record will help substantiate the reasonableness of any decision by the City. The Franchise gives the City a right to inquire into the qualifications of the prospective transferee for the purpose of determining whether the City will consent to the trans- fer. Group W is required to assist the City in any inquiry and pay all costs incurred by the City in so inquirying, including City staff time at a value determined by the City. Cities and Cable Commissions should begin immediate) to document any City and Cable Commission staff time spent on'the transfer issue. It may be advisable for a City to retain a financial consultant to assist in the review of the necessary documentation of the transaction. The consultant should be specifically concerned with the transferee's sol- vency and capability to finance the operation and expansion of the cable system. The Franchise requires the transferee to become a signa- tor to the Franchise and provides that the transferee is subordinate to any right, title, or interest of the City. C. State Law Requirements Any transfer of. the Franchise will require notificiation to the Commissioner of Commerce, the legal successor of the Minnesota Cable Communications Board. The notification must be accompanied by a written certification of the transferee that it meets all of the requirements established by the City for the original Grantee, including technical ability and financial stability. Additionally, the City must send to the Commissioner of Commerce, at Group W's expense, a O'CON NOR & HAN NAN ATTORNEYS AT LAW copy of all public documents relating to the transfer of the Franchise. State law also requires that the City and the cable operator submit documentation to the Commissioner of Commerce certifying that the Franchise and transfer process conform with state law. D. Recommended Procedure Upon the receipt of the written request to approve the transfer of the Franchise, the City should request from Group W a copy of all relevant documentation involved in the transaction. The Cable Commission staff and this office are preparing the necessary forms to be submitted to the trans- feree to secure information. These forms will request the purchase agreement, ownership and control information of the transferee with respect to principals and shareholders, all financing documentation, including financial resources and other existing or potential capital commitments, corporate formation documents of the transferee,�histor)ical,financial statements of the transferee, proforma financial statements for the transferee, including anticipated system growth and revenue, annual expenses, income statements, cash flow pro- jections, balance sheets, sources and uses of funds, pro- jected rates, and projected penetration levels, a complete description of the previous cable experience of the trans- feree,_ including previously and presently owned cable sys- tems, an itemization of any Franchise modifications re- quested by the transferee and a statement that no other Franchise modifications are requested, information showing the transferee's technical ability, financial capability, and legal qualifications under all applicable local, state, and federal laws to own and operate a cable system, and a proposed time frame within which to conclude the transac- tion. It would also be advisable for a city to investigate the operational plans of the transferee. Forms will be prepared regarding all transferee plans to operate your individual system. This topic should also be expanded upon as part of a public hearing. The inquiry would include the trans- feree's plans with respect to programming and services, system maintenance, performance testing, local staffing and management, customer complaint procedures, local origination and public access, employment practices, and anticipated future development. The -transferee should be required to identify all changes it anticipates in either the operation of the system or the Franchise. O'CON NOR & HAN NAN ATTORNEYS AT LAW E. Municioal Ownershi A City may wish to consider municipal ownership of the cable system. The Franchises provide the City with a right of first refusal to purchase the cable system according the terms of a purchase offer which Group W receives and is willing to accept. The procedure in the Franchise requires Group W to deliver to the City a complete copy of any bona fide offer it receives and will accept. The City is required to exercise its right of purchase by submitting to Group W, within 60 days after the City's actual receipt of the offer, notice that it intends to purchase the system pursuant to the offer. If the City does not exercise its right of purchase, the system may be sold, but only on the terms submitted to the City. The Franchise sets forth procedures to govern any modi- fications or changes to the original purchase offer given to the City. Any changes in the offer are required to be given to the City and the City will have 60 days from its receipt of the modified offer within which to exercise its right to purchase the cable system. This procedure continues for each successive amendment to a purchase offer. In the event the City elects to exercise its right to purchase the cable system, the Franchise sets forth the following procedures: 1) The City and Group W will negotiate all terms and conditions of the purchase of the system. 2) If the City and Group W cannot agree upon the terms and conditions of the purchase, the City has the right to proceed to arbitration according to applicable Min- nesota law, except as modified in the Franchise. 3) The Franchise also provides that Group W waives its rights, if any, to relocation costs that might otherwise be provided by law. Additionally, the date of valuation of the system is the date which the City makes a written offer for the cable sys- tem. Group W apparently has taken the offering the cable system for sale. strues the transaction as a sale of 5 - position that it is not Rather, Group W con - stock in the system and O'CON NOR & HAN NAN ATTORNEYS AT LAW transfer of the Franchise. Group W contends, therefore, that the City has no right to purchase. Consequently, Group W has not given any City notice of the purchase offer from the cable operator consortium. The position of Group W appears erroneous in that the substance of the transaction is a sale of the system through the use of a stock transaction. A transfer of ownership in a cable Franchise may be structured in a number of ways: A sale of the physical assets of the system, an assignment or transfer of the franchise, or a sale or transfer of the stock in the corporation which carries with it the indicia of ownership in the physical assets of the system. The intent of the section of the Franchise which gives the City the right of first refusal should apply to the transaction in which Group W transfers 100% of its stock in the system and relieves itself of any further obligation over the system. The purpose of the section governing a purchase of the system was meant to allow the City to pur- chase the system whenever a new cable operator would assume full responsibility for the system. The economic reality of the transaction appears to be a sale of the system which is consummated by a stock transfer. Moreover, a Minnesota law passed in 1985 requires a provision in all Franchises that "when a franchise or a cable system is offered for sale, the franchising authority shall have the right to purchase the system." Although this state law was not in existence at the time the Group W Fran- chise was written, the Franchise does provide that the City and Group W must at all times comply with all laws relating to the system and the Franchise, as the law becomes effec- tive. If the City determines that any provision of the Franchise is effected by such law, the City has the right to amend the Franchise to such reasonable extent as may be necessary to carry out the intent and purpose of the Fran- chise. Group W has agreed in the Franchise to any such amendment. Therefore, if a City wished to exercise its right to purchase the system, a court would likely conclude that the Franchise and state law provides such a right. F. Conclusion Once the City has considered the transfer request and decided whether to approve or not approve the transaction, it is advisable to prepare a comprehensive set of findings and to document the proceedings as if part of the original franchising process. The findings should include the results of the financial consultant's report and the inquiry - 6 - Zo3 O'CON NOR & HAN NAN ATTORNEYS AT LAW into the operational plans of the transferee. Finally, amendments to the existing franchise will need to be pre- pared, which will require the transferee to "step into the shoes of Group W" and meet all of the original Franchise obligations. These amendments must thereafter be filed with the Commissioner of Commerce. Upon the closing of the transfer transaction, the City should require a filing of all documents required under the Franchise of Group W in the name of the new transferee. This would include a written acceptance and acknowledgment of the Franchise, a revised certificate of confirmation, revised permits, licenses and authorizations, insurance, letter of credit, performance bond, guarantees, organiza- tional and creation documents, and any necessary attorney opinions. If you should have any further questions, please feel free to contact me. - 7 - _0o 4 January 6, 1986 ■ �CXXNEWSLEITER From the Professional Association of Appointed Administrators Serving Cities, Counties, Regional Councils, and Other Local Governments Report Looks at Liability Insurance During the past five years, public officials in 28 percent of the nation's cities, towns, and counties have been subjected to liability suits. "Public Officials Liability Insurance: Understanding the Market," a report that will be released by ICMA in January, reports that such claims are widespread throughout the nation. The report was developed by James Swanke of The Wyatt Company, an actuarial consulting firm. Based on data collected by Wyatt and ICMA in the spring of 1985, the report shows that liability suits are most prevalent against medium-sized jurisdictions and those in the north central and southern regions of the country. Data were provided by 1,244 jurisdictions from a sampling of all cities, towns, and counties with populations of 10,000 and more. The claims against public officials cover a wide range of alleged wrongs, including failure to follow legally mandated procedures, improper treatment of suspects or prisoners, improper dismissal of employees, improper zoning or rezoning, discrimination, failure to provide appropriate services, and other matters. For the 281 losses reported in the Wyatt/ICMA study, the average payment was $21,018 with legal fees averaging an additional $15,521. The average loss was highest for claims of improper sale of land or improper anti-trust action, although there are few claims for these reasons. The largest aggregate losses were from mistreatment of suspects or prisoners and improper dismissal of employees. Refer to this issue's Supplement #2 for further information about "Public Officials Liability Insurance: Understanding the Market." Life Members --Robert Harp, TpM, Livingston, N.J., 1957- 1985; CM, North Adams, Mass., 1952-1957; and asst. to CM, Yonkers, N.Y., 1949-1952. Honored for Distinguished Service Thomas Fletcher, former CM of San Jose, Calif., received special recognition for his years of service to the profession during a luncheon held in his honor December 6, in Palo Alto, Calif. Over 75 current or former local government managers from California attended the luncheon, which was coordinated by ICMA Range Rider Wes McClure, San Leandro, Calif. The recognition included three special service awards. An ICMA Distinguished Service Award, first announced at the association's 1985 conference in Philadelphia, was presented by ICMA Director Bill Hansell. This award is given to retired administrators who have been involved over a period of years in making contributions toward the development of the profession. During his career, Mr. Fletcher has served as deputy mayor, Washington, D.C.; CM, San Diego, Calif.; asst. to CM, San Diego; CA, Davis, Calif.; and asst. to CM, San Leandro, Calif. He has held positions in the private sector with the U.S. Department of Housing and Urban Development and as associate professor, Golden Gate University, San Francisco. On behalf of the California League of Cities, Executive Director Don Benninghoven presented an award for special contributions to professional management in the state of California. Bill Parness, former CM of Bellevue, Wash., and president, Public Service Skills, Inc., acknowledged Mr. Fletcher's years of service as the past president of that organization. The "Featurette" is Here! You've probably heard a lot about the ICMA featurette lately --the new publicity tool designed for YOU to use in your own community to increase awareness of and support for the council-manager form of government. Production work is nearing completion and the featurette will be ready for shipment in just a few weeks. For details, please refer to Supplement #1 with this Newsletter. 1985-86 ICMA Executive Board Front row, left to right: Robert (Skip) Trimble, CM, Brunswick, Ohio, VP --Midwest Region; Leland Nelson, CM, University Park, Texas, VP --Mountain Plains Region; David Taylor, TM, Chapel Hill, N.C., Past President; John Dever, CM, Long Beach, Calif., President; Stan Kennedy, VM, Wilmette, Ill., Past President; J. Peter Braun, TpM, Randolph Tp., N.J., VP --Northeast Region; William Baldridge, CM, Royal Oak, Mich., VP --Midwest Region. Back row, left to right: Robert McEvoy, CnM, Schenectady Cn., N.Y., VP --Northeast Region; Alexander Briseno, ACM, San Antonio, Texas, VP --At Large; G. Curtis Branscome, CM, Advance Notice for Awards The next issue of the ICMA Newsletter will include the ICMA Endowment Fund's Annual Awards nomination form. Now is the time to begin thinking about your nominations for the various award categories. Because the 1986 ICMA conference will be held in September, the award nominations deadline will be set for mid-March to ensure sufficient time for the judging process. (See page 8 for nomination guidelines for the 1986 Local Government Journalism Award.) Decatur, Ga., VP --Southeast Region; Erling Mork, CM, Tacoma, Wash., VP --West Coast Region; Clifford Stockmyer, CM, Kearney, Neb., VP --Mountain Plains Region; Revan A.F. Tranter, exec. dir., Association of Bay Area Governments, Oakland, Calif., VP --West Coast Region; Gary Hensley, CM, Maryville, Tenn., VP --Southeast Region; Leslie Fell, chf. exec., Nunawading, Victoria, Australia, VP -- Other Countries; and William Hansell, ICMA Executive Director. Not pictured: Fritz Bowers, CM, Vancouver, B.C., Canada, VP --Other Countries; M. Cecilia Johnson, dep. cn. exec., Santa Clara Cn., Calif., VP --At Large; and Sylvester Murray, CM, San Diego, Calif., Past President. ICMA Newsletter (ISSN: 0047-0651) Vol. 67, No. 1 Published biweekly by the International City Management Asso- ciation, 1120 G Street, N.W., Washington, D.C. 20005, 2021626-4600. Second class postage paid at Washington. D.C., and at additional mailing offices. Copy cannot be duplicated or reprinted without permission of ICMA. U.S. and foreign subscription rates: $60 a year. Printed in the U.S.A. Postmaster send change of address to ICMA Newsletter, 1120 G Street, N. W. Washington, D.C. 20005. (DICMA MMA NEWSLETT January 6, 1986 Placement and Support Services Applications NEW FULL MEMBER: Barry Pullinger, Castle Hill, New South Wales, Australia. NEW _ASSOCIATE _(Assi_stant): Richard Clark, Des Moines, IA. R TRANSFER TO FULL MEMBER FROM COOPERATING: Robert Jenkins,.Lacombe, Alberta, Canada. TRANSFER TO ASSOCIATE_ (Manager) FROM COOPERATING: J. Michael Moore, Maiden, NC; Larry Sutton, Avon Park, FL. TRANSFER TO ASSOCIATE (Manager) FROM STUDENT: John Moosey, Clarion, PA. Appointments (M - Member; NM - Nonmember) William Beauvais (M), Interim Vil. Mgr., Romeoville, IL, 2/85-5/85, has been appointed City Mgr. of Port Richey, FL. Terrance_Belanger M -,consult. to City Mgr., Pasadena, CA, 3/85-11/85, has been appointed City Mgr. of Rolling Hills,_CA. August Caires (M), City Adm., Shafter, CA, since 1981, has been appointed City Adm. of Scotts Valley, CA. Tom _C_anfield (NM), City Mgr., Prague, OK, has been appointed Asst. City Mgr. of Midwest City, OK. ---- J. Scott Miller (M), City Mgr., Wilton Manors, FL, since 1982, has been appointed City Mgr. of Oakland Park, FL. Joseph Minner (M), Asst. City Mgr., Casper, WY, since 1982, has been appointed City Mgr. of Edmond, OK. Christian Morris (M), City Mgr., Gallipolis, OH, since 1978, has been appointed Vil. Adm. of Carey, OH. Dale Ralston (M), Asst. Mgr., Garner, NC, since 1977, has been appointed Town Mgr. of Wrightsville Beach, NC. Elaine Roberts (M), Town Mgr., Highland Beach, FL, 1971-1984, has been appointed Adm. of South Cn. COG (Palm Beach Cn.) ,FL. William Simmons (M), Asst. City Adm., Brush, CO, since 1982, has been appointed Town Mgr. of Dillon, CO. Stan Stewart (M), City Mgr., Abilene, KS, since 1981, has been appointed City Mgr. of El Dorado, KS. New Vacancies Recognized Local Governments Abilene KS (7,000) - City Mgr. Sal. nego., dep. on qualif., pres. $40,000. 9 persons holding pos. since ICMA (CM) recog. in 1939. Appt. by 5-mbr. cncl.. elected at large. $4.6 mil. budg.; 50 employ. Req. MPA; mun. exp. des. Resume to Manager Application, City Hall, 419 N. Broadway, 67410, by 1/25/86.. Buchanan, MI (5,200) - City Mgr. Sal. $27-$39,000 + ben., dep. on qualif. 7 persons holding pos. since ICMA (CM) recog. in 1949. Appt. by 5-mbr. commission elected on a nonpartisan basis for 3 -yr. staggered terms. 43 employ.; full serv. except elec. util. Pref. deg. in pub. adm. or rel. fld. Resume to Manager Search Committee, 302 N. Redbud Trail, 49107. Burlington, NC (38,284) - City Mgr. Sal. nego., dep. on qualif., pres. $54,600. 5 persons holding pos. since ICMA (CM) recog. in 1945. Appt. by mayor & 4-mbr. cncl. elected at large on a nonpartisan basis for 4 -yr. staggered terms. $19+ mil. budg.; 483 employ. Des. MPA + 5 yrs. mun. adm. exp. or equiv. comb: of educ. & exp. Resume to Mayor K.L. Ketchum, P.O. Box 1358, 27215, by 2/15/86. Castle Rock, CO (7,000) - Town Adm. Sal. + ben. nego. dep. on qualif., pres. $42,500. 1 person holding pos. since ICMA (CM) recog. in 1980. Appt. by mayor & 6-mbr. Incl. elected at large for 4 -yr. overlapping terms. $3.65 mil. budg.; 56 employ. Req. deg. in pub. adm. or rel. fid. + 5 yrs. exp.; MPA/MBA pref., exp. w/rpd. grwth., cap. imprvmts. prog. & full-serv. mun. Resume & Curr. sal. to Mayor George Kennedy, 318 4th Street, 80104, by 1/31/86. Corpus Christie TX (250,000) - City Mgr. Sal. open, pres. $90,000. 5 persons holding pos. since ICMA (CM) recog. in 1944. Appt. by 9-mbr. cncl. $168 mil. budg., $78 mil. gen. fund & $25 mil. CIP; 3,000 employ. Pref. MPA w/knowl. of mun. fin., econ./comm. dev. & cap. improvmt. prog. ping.; waterfront or port comm. exp. des. + CM exp. in 125,000+ pop. or ACM/DCM in 150,000+ pop.; lydshp., interpers. & communic. skills req. Resume w/sal. hist. to Jerry Oldani, Jensen-Oldani & Associates, One Bellevue Center, Suite 570, 411 -108th Avenue N.E., Bellevue, WA, 98004, 206/451-3938, by 2/21/86. Easton, ME (1,300) - Town Mgr. Sal. nego. dep. on qualif., pres. $22,000. 3 persons holding pos. since ICMA (GM) recog. in 1977. $1.2 mil. town/schl. budg. Pref. deg. in pub. adm. or rel. fld. Req. govt. or equiv. exp. Resume to Board of Selectmen, P.O. Box 127, 04740, by 1/20/86. Mark env. conf i d. Flushing, MI (8,624) - City Mgr. Pres. sal. $34,000. 4 persons holding pos. since ICMA (CM) recog. in 1965. Appt. by 7-mbr. cncl. elected on a nonpartisan basis for 4- yr. overlapping terms. $3.4 mil. budg.; 35 employ. Req. deg. in pub. adm. + 5 yrs. exp. as city mgr. w/strng. organ. abil., lab. rel., budg., ldrshp. and communic. skills. Resume to Mayor James Paffel, 309 E. Main Street, 48433, by 2/15/86. Mark Env. City Mgr. Applic. Georgetown,SC (10,100) - City Adm. Sal. nego. dep. on qualif., pres. $40,380. 1 person holding pos. since ICMA (GM) recog. in 1978. Appt. by mayor & 6-mbr. cncl. elected at large for 4-yr. staggered terms. $13 mil. budg.; 200 employ. Pref, deg. in MPA + 5 yrs. mun. mgt. exp. in elec., water & sewer util. Resume to Personnel, Drawer 939, 29442, by 2/14/86. Harrisburg, PA (53,000) - City Adm. Sal. nego., pres. $43,000. 1 person holding pos. since ICMA (GM) recog. in 1985. $40 mil. budg.; 670 employ.; full serv. incl. wastewater, refuse toll. & steam incin. Req. deg. in pub./bus. adm., MPA/MBA pref.; 5 yrs. loc. govt. exp. w/fin., pers., D.P., util. billing. + collect. req. Resp. incl. coord./dir. depts. & imple. poli. & progs. Resume w/sal. hist. to Mayor Stephen Reed, City Government Center, 10 N. Second Street, 17101, by 1/15/86. Hinsdale IL (16,726) - Vil. Mgr. Sal. pres. $49,000. 4 persons holding pos. since ICMA (CM) recog. in 1949. Req. MPA or equiv. + bkgrd. in organiz., ldrshp., communic., pers. + min. 5 yrs. mgr., asst. or equiv. exp. des. Resume to Richard Miller, Jr., Village of Hinsdale, 19 East Chicago Avenue, 60521, by 1/20/86. RC Jackson, MN (3,800) - City Adm. Sal. pres. $34,400. 1 person holding pos. since ICMA (GM) recog. in 1985. Appt. by mayor & 6-mbr. cncl. elected from wards on a nonpartisan basis for 4-yr. staggered terms. $3.5 mil. budg.; 31 employ.; full- serv., farm area, incl. water, sewer, elec., airpt., liquor store & cable TV util. Pref. deg. in pub./bus. adm., law or engr. + 2 yrs. mgt. exp. Resume w/sal. hist. & refs. to Mayor David Fell, City of Jackson, 504 2nd Street, 56143, 507/847-4410, by 2/14/86. Mar sville, CA (10,400) - City Adm./Redev. Dir. —$38,952-$47,616 + ben. 3 persons holding pos. since ICMA (GM) recog. in 1973• Appt. by 5-mbr. cncl. elected for 4 -yr. terms. $6 mil. budg. Req. deg. in pub. adm. or rel. f1d.; MA des.; + 5 yrs. admin. exp w/bkgrd. in redev., pers. & budg. Resume to Elisabeth Ahart, City Clerk/Office Manager, City of Marysville, P.O. Box 150, 95901, 916/741-6633, by 1/31/86. RC Maryville,_ MO (9,558) - City Mgr. Sal. nego. dep. on qualif. & exp., Pres. $31,500. 7 persons holding pos. since ICMA (CM) recog. in 1953. Appt. by mayor & 4-mbr. Incl. elected at large on a nonpartisan basis for 3 -yr. overlapping terms. $7.3 mil. budg.; 70 employ. Pref. MBA/MPA & min. 5 yrs. city adm. or equiv. exp. w/emph. on loc. govt. Resume w/refs. to Jo Gill, City Clerk/Personnel Director, 415 North Market Street, P.O. Box 438, 64468, by 2/14/86. McCook, NE (8,500) - City Mgr. Sal. nego., $28-$42,000 + ben., dep. on qualif. 7 persons holding pos. since ICMA (CM) recog. in 1951. Appt. by 5-mbr. cncl. elected at large. $7.1 mil. budg.; 65 employ. Req. MPA or rel. deg. & 3 yrs. exp. as CM or asst. Des. exp. in indust. dev., fin., & organiz. dev.; strng. ldrshp., pers. & communic. skills. Resume to Mayor Duane Dueland, P.O. Box 959, 69001, by 2/1/86. RC Monessen, PA (11,928) - City Adm. Sal. nego. dep. on qualif., pres. $31,300. 2 persons holding pos. since ICMA (GM) recog. in 1977. Appt. by mayor & 4-mbr. cncl. elected at large from wards on a partisan basis for 4 -yr. overlapping terms. $2 mil. budg.; 45 employ. Pref. MPA & 2 yrs. loc. govt. exp. + wkng. knowl. of comm. dev. Resume & sal. reqs. to Paul Shives, 3rd & Donner Avenue, 15062, by 1/24/86. Niagara Falls, NY (73,000) - City Mgr. Sal. $50-$60,000. ICMA (CM) recog. in 1916. Jan. 1988 strng. mayor form of govt. becomes effective. Appt. by 5-mbr. Incl. elected at large. Req. strng. gen. mgt. exp. in fin./budg. & communic. skills. Resume to City Clerk, City Hall, 745 Main Street, 14302. Northampton, PA (8,500) - Bor. Mgr. Sal. nego., pres. $29,507. 6 persons holding pos. since ICMA (CM) recog. in 1932. Appt. by 8- mbr. Incl. elected from wards for 4 -yr. staggered terms. $2 mil. budg. Des. deg. in pub. adm. + prev. mun. mgt. exp. Resume to Manager Search Committee, Borough of Northampton, 1516 Main Street, 18067, by 1/31/86. Rockland, ME (8,000) - City Mgr. Sal. nego., dep. on qualif., pres. $35,175• 9 persons holding pos. since ICMA (CM) recog. in 1946. $4.2 mil. budg.; 80 employ.; full- serv. Pref. deg. in pub. adm. or rel. fld.; prev. town/city mgr. w/exp. in budg./fin. mgt., econ. dev. + labor rels. des. Resume & sal. req. to Director of Personnel Services, Maine Municipal Association, Community Drive, Augusta, ME, 04330, by 1/16/86. Santa Paula, CA (22,500) - City Adm. Sal. pres. $58,000. 5 persons holding pos. since ICMA (CM) recog. in 1951. $6 mil. budg.; 90 employ.; full-serv. Des. exp. in mun. mgt. incl. pub. wks., fin., lab. rel., intergovt. rel. & demon. abil. in comm. rel. Resume w/5 wk. -rel. refs. + curr. sal. to Gary Brown, Ralph Andersen & Associates, 1446 Ethan Way, Suite 101, Sacramento, CA 95825, 916/929-5575, by 2/10/86. RC Venice, FL (14,000) - City Mgr. $36- $52,000, nego. dep. on qualif., + ben. 1 person holding pos. since ICMA (CM) recog. in 1977. Appt. by mayor & 6-mbr. Incl. Charter pos. $14 mil. budg.; 200 employ. Req. deg. in pub./bus. adm. w/min. 5 yrs. mun. adm. or equiv. exp. Resume to Mayor, City of Venice, 401 W. Venice Avenue, 33595, by 3/15/86. Winnemucca, NV (5,270) - City Mgr. $34- $38,000. 2 persons holding pos. since ICMA (CM) recog. in 1982. Appt. by mayor & 3-mbr. cncl. elected on a nonpartisan basis for 4 - yr. staggered terms. $3 mil. budg.; 60 employ. Req. MPA/MBA + 4 yrs. exp. in pub. mgt. or equiv. educ./exp. Req. strng. ldrshp., fin. mgt., pers. mgt., econ. dev. & intergovt. skills. Resume to City Clerk, City County Building, 89445, by 2/7/86. Nonrecognized Local Governments **Cattaraugus Cn., NY (86,000) - Cn. Adm. $35-$40,000. Req. deg. &/or exp. w/govt. or bus. admin. mgt. $63 mil, budge; 1,000 employ. Resume w/applic. ltr. to James Snyder, Chair, County Administrator Screening Committee, 303 Court St., Little Valley, NY 14755, by 1/31/86. **Lawrence, MA (63,000) - Chief Adm. Ofcr.;�new pos. Sal. open $67 mil. budg., incl. schls. Req. deg. in pub./bus. adm. + 10 yrs. exp. as CM or asst.; strng. organiz., lab. rel., budg., ldrshp. & communic. skills req. Resume & sal. req. to MMA Field Services, Drawer D, 131 Tremont Street, Boston, 02111, 617/426-7272, by 1/28/86. **Missoula, MT (33,000) - Chf. Adm. Offr. $29,040-$39,456 + ben. $20 mil. budg. Req. MPA or MBA or rel. deg. + 5 yrs. mun. govt. exp. Resp. incl. budg., mgt., opers., organiz./employ. & pers. Resume to Missoula City Personnel Office, 201 West Spruce, 59802, 406/721-4700, x300, by 1/24/86. RC **P_apillion, NE - City Adm. Sal. nego. dep. on qualif. + ben., pres. $30,850. Appt. by mayor w/approvl. of 8-mbr. Incl. $5 mil. budg.; 55 employ.; city -owned wtr. syst. & golf crse. Resume to Bob Wallace, Mayor, 122 East 3rd Street, 68046, by 1/31/86. **Vernon Tp_, NJ (20,000) - Tp. Adm. $35-$45,000 dep. on qualif. + ben. Appt. by 5-mbr. committee elected for 3 -yr. staggered terms. 80 employ. Pref. MPA/MBA & labor rels. exp.; ldrshp., communic. & organiz. skills req. Resume to Margaret O'Dowd, Deputy Clerk, Municipal Building, Church Street, Vernon, NJ, 07642. **West Hanover Tp_, PA (6,500) - Tp. Mgr.; new pos. Sal. $25-$30,000, dep. on qualif. Appt. by 5-mbr. bd. of supervisors. $1 mil. budg.; 15 employ. Req. deg. in pub./bus. adm. + min. 3 yrs. mgr. or asst. exp. mge. pub. wks., pks./recrea., comm. dev., sfty./health, fin. ping., budg. & pers.; communic. skills req. Resume to Mary Ann Kelemen, Chair, Township Search Committee, P.O. Box 3709, Harrisburg, PA, 17105-3709, 717/652-4841, by 2/15/86. Previously Listed Vacancies Colorado: Canon Cily (13,039) 12/23/85; Lakewood (130,000) 12/23/85. Florida: Jacksonville Beach (18,302) 12/23/85; **L_ongwood (13,000) 12/23/85; New F_r_na Beach (15,000) 11/25/85; **Osceola Cn. ,000) 12/9/85;**Parkland (1,200) 12/9%85; **Tequesta (3,870) 12/�� Iowa: Waverly (8,500) 12/9/85. Kansas: **Hill City (118,000) 12/23/85. Massachusetts: Wellfleet (2,595) 12/23/85. Michigan: Sterling Heights (111,000) 12/23/85. Mississippi: **Centerville (2,000) 12/23/85. Missouri: Jefferson City (32,000) 12/23/85. Nebraska: Madison (1,950) 12/23/85. New Jersey: **Vernon Tp. (20,000) 12/23/85. Ohio: **Galion (12,300) 12/23/85; **Genoa (2,200) 12/23/85; Leipsic (2,200) 12/23/85; Toledo (350,000) 12/9/85. Rhode Island: Coventry (27,095) 12/23/85. South Carolina: Charleston Cn. (291,400) 11/25/85.-�^ Texas: Taft (6,000) 12/23/85; Texarkana (31,271) 12/23/85. Vermont: Waterbury (4,485) 12/23/85. Virginia: Narrows (2,516) 12/23/85. Wisconsin: Lake Mills (3,700) 12/23/85. Interns Citrus -Cn., FL (77,000) - Admin. Intern; tempi -yr. pos. Sal. $5.75/hr. Des. deg. in pub. adm., bus. adm., poli. sci. or rel. fid. Perf. variety of admin. & tech. tasks. Resume to Personnel Director, 110 North Apopka Avenue, Inverness, FL, 32650. Jackson Cn., OR (135,000) - Admin. Intern; 2 pos. for 1 yr. starting 7/1/86. $16,800 + ben. Req. equiv. to MPA. For applic., contact County Administrative Office, Jackson County Courthouse, Medford, OR, 97501, 503/776-7266. Applic. due 2/14/86. Kansas City, MO (450,000) - Mgt. Interns; 1 -yr. prog. to begin 6/1/86. $18,000. Req. completion of MPA by 6/86. Resume, undrgrad. & grad. trans., list of extracurr. & civic activs. & honors recd., 3 refs. incl. grad. instr. or advsr. & ltr. of int. incl. career goals to Intern Recruiting, City Manager's Office, 29th Floor, City Hall, 64106, by 2/15/86. Assistants Homestead, FL (20,668) - Adm. Asst. to City Mgr. $26,811 + ben. Req. deg. in pub. adm.; know)./exp. in computer oper., acctg., budg., pub. adm., poli. theory & pub./media rels. Resume to Personnel Director, 790 N. Homestead Boulevard, 33030. Lowndes Cn., GA (73,000) - 2 pos. I) Asst. Cn. Mgr. Sal. nego. Req. deg.; pub. adm. deg. w/cn. govt. exp. pref. 2) Mgt. Staff Asst. Req. deg. & loc. govt. opers. mgt. exp.; or comb. of util. tech. trng. & rel. exp. considered in lieu of deg. Resp. incl. util. sys. cap. expansion proj. Resume w/sal. reqs. & refs. to Buford McRae, County Manager, P.O. Box 1349, Valdosta, GA, 31603, by 2/28/86. Ventura, CA (85,000) - Asst. City Mgr. Sal. to $63,420, dep. on qualif. Req. deg. & 4 yrs. loc. govt. mgt. exp.; econ. dev., fin., & pers. mgt., prog. analy. & pub. service orient. bkgrd. des. For applic., contact Personnel Office, P.O. Box 99, 93002, 805/654-7853. Applic. & resumes are due 1/31/86. Finance Catawba Cn., NC (109,000) - Dir. of Fin. $37,977-$50,844. Pref. MBA/MPA, req. deg. in acctg./bus. adm. + 5 yrs. fin. mgt. exp. Resume to Catawba County Personnel Department, P.O. Box 389, Newton, NC, 28658, by 2/17/86. Johnson Cn., KS (283,000) - Budg. Analyst. $19,448-$24,315. Req. deg. in fin., acctg. or bus. adm. + 1-2 yrs. budg. review & eval. exp. Resume w/sal. hist. to Personnel, One Patrons Plaza, Suite 206, Olathe, KS, 66061. Mauldin,_ SC (10,000) - Fin. Ofcr. $18,689-$25,286. Req. deg. in bus./pub. adm. or acctg. & loc. govt. exp.; acctg. exp. pref. Resume to City Administrator, P.O. Box 249, 29662, by 1/31/86. C: Other Alachua Cn.,_FL (151,348) - Pers. Dir. $26,648-$35,838. Des. deg. in pers. mgt., bus./pub. adm. or rel. fid. & 5 yrs. pers. admin. exp. incl. 2 yrs. supv. exp.; or MA in pers. mgt., bus./pub. adm. or rel. fid. & 4 yrs exp.; or equiv. comb. of trng. & exp. Resume to Alachua County Personnel, P.O. Box 1467, Gainesville, FL 32602, 904/374-5219, by 2/7/86. Austin, TX (345,496) - Dir. of Econ. Dev, & Intl. Trade. $55-$65,000 Req. deg, in pub. adm. or rel. fid.; 7 yrs, econ. dev. mgt. exp. w/3 yrs, dir./dep. dir. exp. Rept, to asst. city mgr.; resp. incl. dept. dev. Resume to Bruce Jensen, Jensen-Oldani & Assoc., Inc., One Bellevue Center, Suite 570, 411 -108th Avenue N.E., Bellevue, WA 98004, 206/451-3938, by 1/15/86. Dayton, OH (203,588) - Labor Rels. Mgr. $33,215-$45,670 + ben. Req. deg. in pers. mgt,, bus. or pub. adm. or rel. fid.; MA pref.; 5 yrs. labor rels./nego. or pers. admin_ in union setting des.; exp. rep, mgt. in labor negos. pref. Resume w/sal, hist. to Thomas Payne, Personnel Manager, 101 West Third Street, 45401, by 1/31/86. Greenville, SC (58,242) - Dir. of Adm. & Support Servs. Sal. mid $30s + ben. Des. MPA, MBA or equiv. educ. exp.; fin. mgt. & ping., DP & sys. ping./dev./implement. exp. req. Resp. incl. supv. info. sys., fin., purch., bldg. servs. & fleet mgt. depts. Resume to Lawrence Warwick, Human Resources Director, City of Greenville, 29602, by 1/17/86. Harrisburg, PA (53,264) - 2 pos. 1) Pers Dir. $24,000, nego. Req. deg. in pub. adm., pers. or poli. sci.; grad. deg. des.; min. 2 yrs. pers. or rel. exp. req. Resp. incl. labor rels. w/3 unions, pension admin., pers. & payroll -rel. activs. 2) Econ. Dev. Coord. $28-$32,000, nego. Req. deg. in econ., pub. adm., poli. sci. or fin. & extens. econ. dev. prog. exp.; dev. prog. as req. Resumes to Bureau of Personnel, City of Harrisburg, 10 North Second Street, 17101, by 1/17/86. Kittery, ME (10,000) - Town Plnr. $17,500. Pref. deg. in ping., pub. adm., engr. or urb. studies &/or ping. & CDBG exp.; res., admin. & oral/writ. communic. skills des. Resp. incl. prep. neighbrhd. CDBG imple. grant. applic. & asst. town mgr./ping. bd. w/ping. issues. Resume & refs. to Eric Strahl, Town Manager, Town Hall, 200 Rogers Road, P.O. Box 808, 03904, 207/439-1633, by 1/31/86. Lawrence, MA (63,000) - Dir. of Pers.; new pos. $35,000 + ben. Req. deg. in bus. or pubo adm. w/emph. on human resres.; 5 yrs. pers. admin. exp. des. Resume to MMA/Field Services, Drawer C, 131 Tremont Street, Boston, 1A 02111, 617/426-7272, by 1/21/86. Naples, FL (17,581) - Chf. Plnr. $25- $35,000. Des. deg. in ping., pub. adm. or rel. fid. & pub. ping. agcy. exp.; MA pref. Resp. incl. city ping. activ. Resume to City of Naples, 735 8th Street, South, 33940, by 1/30/86. Marathon Cn./City of Wausau, WI - Dir. of Human Resres. Sal. nego., dep. on qualif. Des. deg. in pub./bus, adm. or rel. fld. w/crse. wk. in pers., labor rels., labor law or pubo adm.; MA or law grad. des.; 5 yrs. pers. adm. & labor rels. exp. des. For applic., contact Marathon Cn./City of Wausau, Human Resources Department, 407 Grant Street, Wausau, WI 54401, 715/845-5279, by 1/17/86. Roanoke, VA (100,427) - Risk Mgt.,Offr. $28,550-$39,950. Des. deg. in pub. or bus. adm., legal, ins. or rel. fld. + exp, admin. ins. progs. incl. risk mgt. Resp. for eval. risk, admin. ins. progs. & loss.prevent. Resume to Office of Personnel Management, 215 Church Avenue, S.W., 24011. Rochester, MI (7,300) - Supt. of Pub. Wks. $27-$30,000 + ben. Des. deg. in pub. adm., engr. or rel. fld.; or comb. of trng. & exp.; 3-5 yrs. pub. sect. exp. & know]. of st. maint., constr., fleet maint. & storm water des. Resume & sal. hist. to City tanager, P.O. Box 10, 48063. Sedgwick Cn., KS (350,000) - Dir. of Central Servs. Bureau, new pos. $41- $45,000. Req. deg. in pub./bus. adm. or rel. fld. + mgt. & admin. exp. incl. bkgrd. in fleet & bldg. maint. Appt. by city adm.; resp. incl. motor pool, printing servs., supplies, facils. & bldg./grds. maint. Resume to Personnel Director, Sedgwick County Personnel, 510 N. Main, Wichita, KS 67203, by 1/15/86. Washington, D.C. - Proj. Mgr., Office of Econ. Adjustment, Dept. of Defense. $26,381- $31,619. Req. reg]. econ. & pub. fin. exp. for fiscal impact analy. applics.; intergovtl. & comm./econ. dev. exp. des. Wk. w/fed./st./loc. govts. & priv. sector to offset impacts from major defense prog. changes. Job location: Pentagon; GS pos. Resume to David MacKinnon, Office of Economic Adjustment, Room #3D968, The Pentagon, Washington, D.C., 20301, 202/694-4654. Wyoming, MI (59,616) - Dock -Condo. Mgr./Harbor Master. Sal. & ben. open. Pref. deg. in pub. adm.; exp. des. Mge. fin., maint. employ. & liaison w/ownershp. Resume & sal. req. to The Moorings, P.O. Box 9125, 45909. jeadline for January 20 issue: January 9 7 Member Memos Where are they now? Thomas Kern, former ACM, Blue Ash, Ohio, is president and exec. dir. of the Port Authority of Cincinnati and Hamilton Cn., Ohio. John Arnold; former CM, Fort Collins, Colo., has been appointed exec. dir. of the new E-470 Authority, Denver, Colo., a public agency working to develop a proposed E-470 or 55 -mile highway. This appointment is effective January 1. Manuel Deese, CM, Richmond, Va., who resigned that position recently, has been named Senior VP of the Computer Company in Richmond, an affiliate of Consolidated Health Care Incorporated. Peter Kola_kowski, CM of Fredericksburg, Va., has been appointed budget director of Richmond, Va. Karl No_llen_berger, former CM, Beaumont, Texas, has joined the accounting firm of Arthur Young & Co. in Austin. R. E. Austin, former CA of LaVista, Nebr., has accepted an appointment as asst. to the Omaha (Nebr.) city council for fiscal matters. Retirement notes: Donald Johnston, CnA of Campbell Cn., Va., for the last 12 years, retired December 31. Ira Gates, CA, Batavia, N.Y., has announced his retirement effective March 1, 1986. He will retire after almost 24 years in Batavia. H. Herbert Holt, CM, Beloit, Wis., plans to retire from that position this spring. A manager for 31 years, he has filled the Beloit position since 1971. Upcoming Seminars/Conferences Three seminars for government executives will be offered by.The Menninger Foundation this winter: January 21-17; February 9-14; and March 2-7. ICMA cosponsors the five-day program, "Toward Understanding Human Behavior and Motivation." For details, refer to the Training Track article in the December 9 ICMA Newsletter or contact Nancy Davis, Seminar Registrar, The Menninger Foundation, at 913/273-7500, ext. 5684. The Fourth National District Heating and Cooling Conference, sponsored by the U.S. Department of Housing and Urban Development and the U.S Department of Energy, is scheduled for January 21-22 in Washington, D.C. The conference will include sessions on managing district heating development projects, financing, marketing, ownership options, technology, state programs and policies. The U.S. Conference of Mayors (USCM) is acting as conference manager. For further information, contact Ron Musselwhite or Maria Rivera at USCM, 1620 Eye street, N.W., Washington, D.C. 20006, 202/293-7330. Extra ... Extra ... 1CMA Endowment Fund to Pay $1,500 to Outstanding Journalist It's that time of year again. Time for you to submit an article --or related series of articles --on professional local government management written by a journalist in your community. Sponsored by the ICMA Endowment Fund for the Profession, $1,500 will be awarded to the winning journalist. The purpose of the ICMA Endowment Fund is to support professional management in all forms of local government and, specifically, to encourage local governments to adopt and retain the council-manager and general management plans. The journalism award is one way to enhance citizen understanding of the profession and for the Endowment Fund to move closer to meeting its objective. Selected articles will be reprinted in ICMA's Public Management magazine and ICMA's Responsive Local Government Package. If you have read an article that qualifies, please send it to the ICMA Endowment Fund (see Contest Guidelines and Requirements). This is a perfect opportunity to promote better public understanding of the profession, as well as to enhance your working relationship with the local press. No formal nomination is required. Just submit a cover letter, with seven photocopies of your entry on 8-1/2 x I1 -inch paper, by March 1, 1986. All entries must have been published within calendar year 1985. The entries will be judged by a five -member panel, including two ICMA members, two journalists, and one professor of journalism. For more information, contact ICMA at 202/626-4600. Local Government Journalism Award: Guidelines and Requirements 1. Contest is open to newspaper articles published between January 1 and December 31, 1985, that: • closely examine the role of a professional local government manager and his/her impact on the community; • demonstrate clear understanding of the local government operation(s) and/or issue(s); and • make a positive contribution to public understanding of professional management in local government. 2. Entries can be either a single article or a closely related series of articles. 3. Entries must meet all generally accepted craft standards. 4. Entries for consideration may be submitted by local government managers or news organizations. 5. ICMA members and their families are not eligible for the award. 6. All entries must be submitted with a cover letter by March 1, 1986. 7. Seven photocopies of the article(s) on 8-1/2 x 11 -inch paper must be submitted. (Title of article(s), author, publisher, and date of publication must appear on each copy.) Address entries to: ICMA Endowment Fund Journalism Award, 1120 G Street, N.W., Washington, D.C. 20005. E:1 MEMO TO: BUILDING INSPECTOR PETERSON FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 10, 1986 SUBJECT: NEW POLICY FOR FUTURE CONSIDERATION -AND LOCATION OF TEMPORARY ADVERTISING SIGNS In official action that was taken by the Eagan City Council at their regular meeting held on Tuesday, January 7, 1986, staff was directed to prepare a policy consideration for the location of temporary advertising signs at the intersections of City collector and/or County roads. The City Council commends your department on the excellent work that Elmer Borgschatz and you have performed in tightening up and carrying out regulatory provisions set for the location of signs throughout the City. In a discussion at the meeting, it is the desire of the City Council to develop additional policy that will further tighten up the location of temporary advertising signs throughout the City. First, the City Council would like an inventory of signs that are located on major City collector roads such as Blackhawk and all County roads throughout the City. This inventory or list of existing signs would include the duration (what amount of time is remaining of the two-year, temporary status) and the quality of the existing sign. Secondly, the City Council is asking that the policy for consider- ation include several of the following points: 1) temporary advertising signs must be placed in a specific location not to block any sight distance or view for the motorist; 2) consider- ation should be given to the adoption of criteria that would establish a distance between temporary advertising signs (much the same as general advertising) for aesthetic purposes; 3) a require- ment would exist that all adjacent property owners must be notified and provide consent for the placement of a temporary advertising sign; 4) the size and type of structure for a temporary advertising sign should again be reviewed; 5) consideration should be given to criteria that would establish a maintenance provision allowing City staff to require certain on-going maintenance of a temporary advertising sign; and 6) other conditions that might be suitable for a new temporary sign policy. The City Council would like the inventory completed and a policy to review by.the first meeting in March. With the amount of growth that is occurring, we anticipate the request for many more temporary advertising signs; therefore, there is some urgency in preparing a new policy for City Council consideration. City Administrator TLH/kf BILL FRENZEL THIRD DISTRICT, MINNESOTA WASHINGTON OFFICE: 1026 LMMWORTH BuILMIta 202-225-2871 }}�� Tr /(�,py}{ t ,��7f �Congross of the iY Shen Otatto { Jooutie of 38Leprt0tntatibt9 Nubfitaton, 3B.QC. 20515 January 7, 1986 The Honorable Bea Blomquist Mayor City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 Dear Bea: MINNESOTA OFFICE: MAYBETN CHRISTENSEH Room 345 6120 PENN AvENur Soares BLOOMINGTON, MINNESOTA 36431 612-661-4600 The House of Representatives passed by a voice vote the Ways and Means Commit- tee's Tax Reform Act of 1985 on December 17, 1985. Because of your ongoing interest --and input --in this legislation, I thought you might like a summary of the major changes made by the bill. Your primary concern was with the deductibility of state and local taxes and tax- exempt bonds. As you know, the full deductibility of state and local taxes was retained. However, major changes were made in the area of tax-exempt municipal bonds. The House agreed to define bonds as nongovernmental if an amount in excess of the lesser of 10 percent or $10 million were used in a trade or business of any person other than a governmental unit; or 5 percent or $5 million were used to make loans to a person other than a governmental unit. The following nongovernmental activities currently eligible to be financed with tax- exempt bonds under present law would no longer be eligible: sports facilities, con- vention or trade show facilities, parking facilities (except airport public parking), facilities for the local furnishing of gas and electricity by investor owned utilities, district heating or cooling facilities, air or water pollution control facilities and industrial parks. The volume limitation would be subject to an annual limitation to the greater of $200 million or $175 per capita (reduced to $125 per capita beginning in 1988). Tax increment financing bonds would be grandfathered if issued before January 1, 1986. Those issued after December 31, 1985 would be subject to the tightening rules contained in the Deficit Reduction Act of 1984. The House also tightened restrictions on Industrial Development Bonds and the arbitrage restrictions. It is clear --as you have made me well aware --that these changes will have drastic ramifications on local governments. ZO7 THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS -2- I am not pleased with the Tax Reform Act of 1985. In my opinion the process shifted from policy considerations to political backscratching months ago. I began this process hoping that we could come up with a bill that would truly encourage fairness, simplicity and growth. Unfortunately, the Ways and Means Committee abandoned those criteria long ago. I have valued your input throughout this difficult process, and will look forward to your continued good counsel. If you have specific questions regarding aspects of the Tax Reform Bill, please let me know. BF:do Enclosures O Best regards, '��a Bill Frenzel Member of Congress National Organization to Insure N* 0.0 1* So E0 a Sound -controlled Environment 1620 EYE STREET, N. W. — 3rd FLOOR, WASHINGTON, D. C. 20006 • 202-429-0166 Draft Minutes Draft Board of Directors Meeting Seattle Sheraton Hotel Seattle, Washington December 7, 1985 1. President Tauer called the meeting to order at 1:40 PM. Those present introduced themselves. An attendance list is attached. 2. Mr. Grady moved and Mr. Sandahl seconded approval of the minutes of the July 27, 1985 meeting. Approval was unanimous. 3. Mr. Mahon presented and moved approval of the Treasurer's Report. He noted the addition of three new members: Brighton, Colorado, Kenner, Louisiana, and DuPage County, Illinois. He also noted the six existing members had not paid their dues in 1985. While 1984 operations had resulted in neither loss nor gain, the failure to pay 1985 dues by these cities, represents, almost exactly, the reduction in the Treasury during 1985. Mr. Sandahl seconded the Report. Approval was unanimous. 4. Mr. Duffy requested the renewal of the contract with the National Center for Municipal Development for his services, effective February 1, 1986. The amount of the annual contract is $21,000. Ms. Humphrey moved, Mr. Dalbis seconded approval. The motion was carried unanimously. 5. Following up on an action from the previous meeting, Mr. Duffy explained that he had written to the Air Force about noise standards for replacement of F4's in the Air Guard. The letter had been forwarded to the Air Force by Congressman Jim Wright, Majority Leader of the House. The reply, dated November 18, 1985, stated that noise is a consideration in Air Guard equipment replacement decisions, but flight mission considerations are paramount. Ms. Humphrey noted that while the answer itself was not very satisfactory, she appreciated the follow up action. Mr. Sandahl stated that N.O.I.S.E. had gone on the record and that this was one action among the many actions that must be taken to achieve ultimate results. 6. The Washington working group that N.O.I.S.E participates in with ATA, ALPA, AOCI, GAMA, AAAE, and others has produced another draft of a letter to Secretary Dole requesting appointment of a commission to make recommendations on national aviation noise policy. Mr. Duffy stated that the draft was alive but not umder major pressure to be sent. He said that it was possible that such a commission could produce a policy adverse to N.O.I.S.E. members, but that if it proceeded without some form of N.O.I.S.E. participation, it was almost certain to do so. Minutes Board of Directors Meeting December 1, 1985 Page Two Mr. Sandahl moved, Mr. Grady seconded, that Mr. Duffy be instructed to continue to work with the group. He is not to encourage sending the letter but if it goes, to try to amend it to recommend a balanced membership on the commission. He was directed to use his discretion in dealing with the matter. -Approval was unanimous. 7. Vice President Karen Humphrey introduced the new N.O.I.S.E. brochure, complimenting Bill Marek for its excellence of composition, color choice, and overall appearance. There was discussion on its distribution and use as a membership marketing aid. A basic strategy evolved: 1) Identify local governments likely to be affected by aircraft noise. 2) Write to them, describing N.O.I.S.E. and enclosing a brochure. 3) Have an individual Director follow up. Mayor Broussard of Kenner, Louisiana said that this might well be accom- plished state by state. He, for instance, was going to contact other Mayors in Louisiana who are affected by aircraft noise problems. The suggestion was made that, as a test case, the states of Washington and Texas be targetted. It was also decided that help should be sought from university graduate students in identifying noise impacted communities near the nation's major airports. 8. Vice President Humphrey also discussed the future of the newsletter in view of Phil Lindahl's retirement from the City of Des Plaines. No firm decisions were made beyond the current issue, which should be able to be produced by Mr. Lindahl. Mr. Dalbis and Mr. Marek were to discuss this with Mr. Lindahl. 9. Ardis Stiffler presented a briefing on the proposed new rules for operation at Logan Airport in Boston. She said that Logan had in the last few years sustained a 30% increase in traffic but no increase in total noise. This resulted from procedures for over -water flights, preferential runways, sound proofing, the increase in Stage 3 aircraft in the fleet, and other measures. Despite this, 41,000 people live within the 65 Ldn contour. MASSPORT now predicts an increase of 25% in traffic by 1989, but is determined to keep the total noise impact down. This in the face of the fact that most new traffic will be short haul and much of it will be by new operators. Both of these factors tend to increase noise. A major proposed step is to restrict nighttime (11:00 PM to 7:00 AM) operations to Stage 3 aircraft. Another is to fix numbers of operations for airlines using a certain percent of aircraft that are noisier than Stage 3. There is also a Noise Per Seat Index (NPSI) that will be calculated each year for each carrier. MASSPORT will announce the index required each year for a carrier to continue unrestricted operations. Those carriers who do not operate Stage 3 aircraft or meet the required NPSI will be limited to the number of operations in the past year. There is a provision for new entrants into Logan. Yet another basic approach is to allow unrestricted Stage 3 operations, but to auction rights to operate Stage 1 or Stage 2 aircraft. MASSPORT will be holding a hearing on December 16, 1985 to recieve comments VO Minutes Board of Directors Meeting December 7, 1985 Page Three 10. In discussing the N.O.I.S.E. response to the FAA request for comments on modernizing the fleet to Stage 3 standards, Mr. Duffy recommended an approach which would impact the 1,100 727's and 500 DC -9's now flying. He favored a fleet noise rule which would accelerate the percentage of these aircraft which would be retired or converted to Stage 3. Mr. Rockenstein spoke to this stating that it should be tied to a cutoff of Stage 2 operations, retrofit of aircraft with Stage 3 engines, and provisions which would prevent foreign resale of Stage 2 aircraft to U.S. carriers. Mr. Sandahl also stated that as a long range planning measure, a Stage IV standard should be developed and announced. This would, in the long run, assure easier compliance by carriers because of known long range standards to work toward. 11. President Tauer adjourned the meeting at 4:03 PM. 7,1 Attendance List N.O.I.S.E. Board of Directors Meeting December 7, 1985 Name Paul Tauer Mark Mahon Thomas Egan Bob Hartupee Anthony Scardenzen John Drew Howard Finn Mike Sandahl Bill LoPiano Roland Russell Al Grady Richard Vigil Pat Gaschler Dale Jackson Herman Barnard Karen Humphrey Bill Marek Aaron Broussard John Dalbis Walter Rockenstein Shirlee Wedow Steve Cramer Mike McDowell Thane Young Martha White Staff Thomas Duffy r 2,/ v City Aurora, CO Bloomington, MN Eagan, MN Forest Park, GA Inglewood, CA St. Paul, MN Los Angeles, CA Richfield, MN Tempe, AZ Commerce City, CO Commerce City, CO Commerce, City CO Brighton, CO Brighton, CO College Park, GA Fresno, CA Bensenville, IL Kenner, LA Schiller Park, IL Minneapolis, MN Sparks, NV Minneapolis, MN College Park, GA Washington, DC Kenner, LA Washington, DC