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HomeMy WebLinkAbout05/15/1997 - Solid Waste Abatement CommissionAGENDA SOLID WASTE ABATEMENT COMMISSION EAGAN, MINNESOTA FAGAN MUNICIPAL CENTER UPPER LEVEL CONFERENCE ROOMS A & B ,'' THURSDAY, MAY 15, 19975:30 I. ROLL CALL AND ADOPTION OF AGENDA ''ham II. APPROVAL OF APRIL 17, MINUTES h5 -{'I AP— Ill. VISITORS TO BE HEARD 113 0 IV. OLD BUSINESS A. ,,Continue mission statement development/adoption • + 0'6 fl V. NEW BUS QTnitiyducation A oissues B. Solid Waste Abatement Commission make-up Vi. INFORMATIVE A. Earth Day recap VII. NEXT MEETING- June 19,1997 h,bISQ461 J ►ef t VIII. ADJOURNMENT Auxiliary aids for disabled persons are available upon request at least 96 hours in advance. If a notice of less than 96 hours is received, the City of Eagan will make every attempt to provide the aids, however this may not be possible with short notice. Please contact Administration at 681-4600 with requests. MEMO TO: MEMBERS OF THE EAGAN SOLID WASTE ABATEMENT COMMISSION MEMO TO: MEMBERS OF THE EAGAN SOLID WASTE ABATEMENT COMMISSION FROM: COMMUNICATIONS/RECYCLING COORDINATOR FOOTE DATE: MAY 8, 1997 SUBJECT: EAGAN SOLID WASTE ABATEMENT COMMISSION MEETING OF MAY 15, 1997 A regular meeting of the Eagan Solid Waste Abatement Commission will be held on Thursday May 15, from 5:30 p.m. until 7:00 p.m., in the Eagan Municipal Center upper level conference rooms. Please contact Joanna Foote by Wednesday, May 14, at 681-4604 to indicate if you cannot attend. I. ROLL CALL AND ADOPTION OF AGENDA The agenda, as presented or modified, requires adoption by the Commission. H. APPROVAL OF MINUTES A copy of the minutes of the Solid Waste Abatement Commission meeting of April 17, is enclosed on pages 3 to ACTION TO BE CONSIDERED ON THIS ITEM: Approve, deny or modify. III. VISITORS TO BE HEARD IV. OLD BUSINESS A. Continue mission statement development/adoption ACTION TO BE CONSIDERED ON THIS ITEM: discuss, modify and/or adopt a Commission mission statement FACTS: At its April meeting, the Commission discussed the option of developing a mission statement to be approve by the City Council. The preliminary outcome of this discussion is included in the April minutes on page . The Commission is asked to review and offer revisions on this initial mission statement. The Commission may choose to complete its discussion and adopt a mission statement, make further revisions and schedule this item for adoption at a subsequent Commission meeting. V. NEW BUSINESS A. Community education issues ACTION TO BE CONSIDERED ON THIS ITEM: None FACTS: Each year the Recycling Program is required to produce at least one educational/informational piece for distribution to the Community. Generally the City produces recycling information for inclusion in the four City newsletters which are distributed to all residents in the City. In 1997 we have already produced and distributed the materials disposal guide, and two city newsletters with information about composting, general recycling, yardwaste, household battery disposal, Earth Day and hazardous materials disposal. The Commission may want to discuss other informational/educational pieces to produce for the general public. Other groups we may wish to address include Eagan businesses and multi -family developments. 2 B. Solid Waste Abatement Commission make-up ACTION TO BE CONSIDERED ON THIS ITEM: DiscussionMropose Commission limitations FACTS: Staff has been researching the issue of who is eligible to serve as Chair and Vice Chair of the Commission. Over the past four years, at least, the Commission has been accepting nominations for Chair and Vice Chair on an open basis. Member Hiar recalls that these positions were limited in the past. Staff continues to research this issue and has found several pieces of information which may be of interest to the Commission which were produced in reference to the formation of the Solid Waste Abatement Commission in 1986 and excerpts from the minutes of the City Council Meeting establishing the Commission as w 11 as the first solid waste Abatement Commission meeting minutes. This information is included on pages to 4 . Staff has not found any official limitations at this point, but will continue to research the subject. If the Commission wishes to have limitations imposed, it may discuss and outline a proposal for consideration and adoption by the City Council. VI. INFORMATIVE A. Earth Day recap ACTION TO BE CONSIDERED ON THIS ITEM: None FACTS: The City of Eagan held a very successful Earth Day Celebration on April 20, 1997. Approximately 400 to 450 people were in attendance and participated in a wide variety of events, demonstrations, activities and picnic. Thank you to Chair Breva and Member Bast for their participation in the event. — a"y\ ORZVLA VII. NEXT MEETING q— FACTS: The next meeting of the Eagan Solid Waste Abatement Commission will be held on Thursday, June 19, 4,1 ?1 1997 at 5:30 p.m. The Commission has requested that the June meeting include a tour of the Materials Processing Corporation. Staff is coordinating this and will update members at the May meeting. IL ADJOURNMENT to Subject to Approval MINUTES OF THE SOLID WASTE ABATEMENT COMMISSION Eagan, Minnesota April 17, 1997 A regular meeting of the •Eagan Solid Waste Abatement Commission was held on Thursday, April 17, 1997 at 5:30 p.m. Those present were Floyd Hiar, Ron Moening, James Orcutt, Susan Bast, John Tapper, AI Swenseid, and Dan Breva: Also present were Communications/Recycling Coordinator Foote, Jessica Shefchik, Recycling Intern and Jennefer Klennert, Waste Management. Absent was Jim Weinzettel. AGENDA Upon motion by Tapper, seconded by Hiar, all members voting in favor, the agenda was approved as presented. MINUTES The minutes of the March 20, 1997 meeting were reviewed. Upon motion by Hiar, seconded by Moening, all members voting in favor, the minutes were approved as presented. Communications Coordinator Foote introduced Jessica Shefchik, the current Recycling Intern. OLD BUSINESS A. Adopt 1997 Work Plan -- A motion was made by Moening, seconded by Bast to adopt the Work Plan, as presented. NEW BUSINESS A. Develop Mission Statement -- Foote stated that most commissions are formed for a specific purpose and once that is completed the commission is dissolved or they continue in other areas. She stated that any mission statement the commission decides on should be discussed with the City Council to determine whether this is what they see as the commission's mission. Moening stated that he does not feel that the commission needs a mission statement and that it should be up to the City Council as to whether there should be one. Breva suggested putting a statement together and then presenting it to the Council for their approval. Swenseid agreed with Breva and said that the Council could determine if the statement is on the same track. Hiar stated that the commission needs to stay proactive and they should put something together for the Council. Foote stated that because of the complexity of the solid waste reduction area, it's important that the Council has access to advice from a group of individuals who are proactive in the area of recycling and waste management. After further discussion regarding the Solid Waste Abatement Commission and its purpose, a motion was made by Hiar, seconded by Moening, for staff to bring notes from this brainstorming session to be reviewed at the May meeting. All members voted in favor. Attached is a reflection of the notes that were made throughout the discussion. INFORMATIVE A. Membership Limitations— Foote addressed membership limitations concerning business and hauling members. She stated that during the formation of the commission, because of the focus on the curbside recycling program, the commission and/or Council may not have wanted it to appear that the haulers were directing the program. She stated that it's now up to the group to determine whether limitations should continue. It could be addressed one of two ways. The Chair or Vice Chair could be limited to a specific category or if there is a specific issue being addressed that would be a conflict of interest, the Chair (or any other member) could abstain from the vote. 3 Solid Waste Abatement Commission Minutes April 17, 1997/Page 2 Hiar asked if there was anything written addressing this issue concerning the commission. Foote responded that she was unable to find any documentation. Hiar asked if there is anything spelled out in a general sense. Foote stated only the formation of Planning Commissions is specifically addressed in the City Code. She continued that direction was given at the time of Organizational Business by the Council when the commission was established. Hiar stated that it is not a good idea for a hauler to be the Chair of the commission. There's too much of a vested interest. He said that there's no problem with another business representative serving as Chair or Vice Chair. He continued that the makeup of the commission, number of business, hauler and resident members need to be spelled out. Breva directed that staff research the Solid Waste Abatement Commission make-up, including terms, Chair and Vice Chair issues. Patraw stated that if the commission is interested in the area of sustainable communities, he would be able to coordinate a speaker on that subject at a future meeting. Foote added this item to the Work Plan as part of future business. B. Earth Day Planning Update— Foote stated that the walk will be shorter this year than in the past. This year's focus is beyond the booths and displays. There will also be a number of crafts and interactive demonstrations. She stated that were will be landscape demonstrations, information on planting, water buffers, etc. She said that Minnesota Valley Transit will also be there talking about transit options. She stated there would also be a table about neighborhood organization for waste hauling. She explained to commission members that it will be held at Blackhawk Park and gave directions on how to get there. C. Updated List of Construction/Demolition Haulers— Foote distributed a list of current construction/demolition haulers. She stated that she has received only one complaint. It involved debris blowing around a construction site. She contacted the developer and it was taken care of the following day. D. Ordinances— Foote distributed a copy of ordinances 6.37 and 10.01, addressing solid waste composting and recycling issues as was requested. U"I I.111:7a'11= Upon motion by Tapper, seconded by "wall members voting in favor, the meeting was adjourned at 7:00 p.m. - �JEH Chair Date S. W. A. C. MISSION STATEMENT The mission of the Eagan Solid Waste Abatement Commission is to educate, encourage and assist Eagan City Council and its citizens and businesses to actively reduce residential ('yin managing(?) their waste in an environmentally sound fashion.) commercial and industrial waste through effective, innovative and practical recycling programs, re -use strategies, and waste reduction practices. —act on and support practices that reflect state statute (county ordinance) —in conjunction with the missions of the city. —Proactive in addressing concerns/interests of residents, business. --Proactive in reducing waste --diverse make up of commission; integrative approach to sustainable reduction --more environmental scope - rather than narrow solid waste focus —where does hazardous waste fit? govws (J�m * 40 th w city of eagan MEMO TO: JOANNA FOOTE, COMMUNICATIONS COORDINATOR FROM: LORENZO DAVIS, INTERN TO THE CITY ADMINISTRATOR DATE: MARCH 21, 1997 SUBJECT: SWAC CHAIR APPOINTMENT As I indicated in our conversation, the City Code broadly defines Committee Chair requirements. Each Committee and Commission shall chose a Secretary and Chairman from the Committee and Commission membership to serve for the current year. As you are already aware, the City Council is authorized by the City Code to appoint Commission and Committee members. All members shall be residents of the City. Also, all Committee and Commissions act as advisory's to the Council. Thus, it is not immediately certain that contractual haulers, whom partly compose Solid Waste Abatement Commission (SWAC) membership, can serve as Commission Chair. SWAC was adopted by the City Council in 1986. At that time, a broad organizational structure, which did not specify its election of a Chairman, was approved unanimously by the City Council. Approximately two/thirds of the Commission's membership was appointed on July 15th, 1986. SWAC's first meeting, which was held on August 20, 1986, tabled Chairman discussion and election for a future meeting. Currently, the City's Administration Department is the Acting Secretary for the Commission. It is thus recommended that a review of past SWAC minutes should follow in an effort to better address this question. Lorenzo Davis Intern to City Administrator S 2. 50 SEC. 2.50. ADVISORY COMMISSIONS AND COMMITTEES GENERALLY. All Advisory Commission and Committee appoint- ments authorized by ordinance or resolution shall be made by the Council at the second regular meeting in January of each year, or at such other time as determined by the Council, and such appointments confirmed prior to the expiration of the existing terms. The term of each appointee shall be established and stated at the time of his or her appoint- ment, and terms of present Commission and Committee members may be established, changed or terminated so as to give effect to this Section. Each Commission or Committee shall be composed of seven regular members who shall serve staggered (2 or 3 members subject to appointment each year) three-year terms, unless otherwise required by Statute, Code or resolution. However, no member may serve more than three consecutive three-year terms or more than nine consecutive years on any one Commission or Committee. An eighth member shall be appointed to each Commission or Committee as an alternate for a period of one year and shall have all of the powers and duties of a Commission or Committee member during the absence or disability of a regular member. Notwith- standing the provisions of this Section, the Council may by resolution establish special adhoc committees or groups consisting of any number of members appointed for periods at the Council's discretion. New appointees shall assume office at the first meeting of the Commission or Committee after appointment. However, all appointees to Commissions and Committees shall hold office until their successors are appointed and qualified. All vacancies shall be filled in the same manner as for an expired term, but the appointment shall be effective immediately when made and only for the unexpired term. No appointed Commission or Committee member shall be an employee of the City, but an ex officio member may be so employed. All appointed Commission and Committee members shall serve without remuneration, but may be reimbursed for out-of-pocket expenses incurred in the performance of their duties when such expenses have been authorized by the Council before they were incurred. The Chairman and Secretary shall be chosen from and by the Commission and Committee membership to serve for the current year. Any Commission or Committee member may be removed by the Council for misfeasance, malfeasance or nonfeasance in office and his or her position filled as any other vacancy. Each Commission and Committee shall hold its regular meetings at a time established and approved annually by the Commission or Committee. All members shall be residents of the City. The City Administrator shall be an ex officio member of all Commissions and Committees; provided, that he or she may be represented by his or her assistant or some person duly authorized by him or her. All Commissions and Committees shall act as advisory to the Council. Except as otherwise provided, this Section shall apply to all Commissions and Committees. 15 (8-31-88) SUMMARY AND CONCLUSIONS The Metropolitan Council mandate and Minnesota statutes have placed the responsibility for landfill abatement at the local level. This provides broad latitude in the formation of a local strategy but it also obligates the City to review a number of alternatives to determine those most appropriate to the community situation. Eagan has numerous recycling alternatives in place and has taken the first steps toward resource recovery with the compost program. The mandate requires that cities move beyond the initial phases of resource recovery and outside funding sources are available to encourage cities to begin programs early. This will be important to do since waste disposal habits will take time to change and the mandate takes effect in 1988. To turn the potential for waste abatement into a working program, the City of Eagan must establish a waste abatement strategy which rationally draws from the available alternatives. A reasonable approach to this need would be the formation of a Solid Waste Abatement Commission charged to review the alternatives and make recommendations to the Council on waste abatement policy. SOLID WASTE ABATEMENT CONKISSION The complexity of the waste abatement issue and its impacts suggests the need for a Solid Waste Abatement Commission for the City of Eagan. In the initial phase, the group could meet on an ad hoc basis as a fact finding body. Its end would be the generation of a recommended solid waste abatement strategy and policy for the City. Depending upon the nature of the recommendation, it may be necessary to make the Commission a standing body for the oversight of program implementation. The membership of the Commission would be at the discretion of the City Council. Staff would recommend that the body be multi- disciplinary to address the issue from a broad perspective. Like the Economic Development Commission, appointments could be made in categories, as follows: Category Number 1. Private Citizens 3 2. Refuse Haulers 2 3. Small Business 1 4. Large Business 1 5. Local Government 1 6. Public Service Organization 1 A membership comprising these categories, or like categories at the discretion of the Council, will allow a consideration of alternatives with the expertise and insight from both service users and providers. This nine member body is not heavily weighted in any way except toward the private citizen. Because any program developed must be acceptable and convenient for our residents, adequate citizen input is essential. The resources made available to such a Commission could come through staff or consultant services. They may be charged to review actual proposals and presentations as appropriate. In any case, it would be worthwhile to place a deadline on Commission deliberations to expedite their study and bring about its completion. I MINUTES OF SOLID WASTE ABATEMENT COMMISSION Eagan, Minnesota August 20, 1986 A regular meeting of the Eagan Solid Waste Abatement Committee was held on Wednesday, August 20, 1986, at the Eagan Municipal Center at 4:30 p.m. The following members were present: Larry Knutson, Earl Milbridge, Tom Mann and Jon Hohenstein. Absent were Darlene Barr and Delmer DeBilzan. Also present was City Administrator Tom Hedges. ROLL CALL AND WELCOME City Administrator Hedges welcomed the committee members and provided a brief description of the duties and expectations of the Commission appointees. He indicated that the Commission members were chosen for their expertise and interest in the area of solid waste abatement. He described the parameters of the City Council charged to the Commission to develop a solid waste abatement strategy for the City of Eagan. OVERVIEW OF SOLID WASTE ABATEMENT COMMISSION PURPOSE Administrative Assistant Hohenstein provided a brief review of the state law and Metropolitan Council guidelines which require source separation of solid waste. He indicated that the disposal of mixed municipal solid waste in sanitary landfills will be prohibited in 1991. While the disposal of certain materials in landfills will continue, it will be necessary for waste producers to remove glass, aluminum, newsprint, corrugated cardboard, high grade office paper and yard wastes from the waste stream through voluntary or mandatory efforts by 1988. He indicated that the Commission has been asked to develop its strategy within the parameters of the deadlines above and the county solid waste master plan currently in preparation. Administrative Assistant Hohenstein then introduced a draft mission statement for the City of Eagan Solid Waste Abatement Commission. Commission members reviewed the statements but indicated that it would be -more appropriate to take action on it when all members could be present. Following such discussion, upon motion by Knutson, seconded by Milbridge, all members voting in favor, action on the mission statement of the Solid Waste Abatement Commission was continued to a future meeting. STAFF REPORT REVIEW The Commission next discussed several elements of the current solid waste abatement activities in the community and the Solid Waste Abatement Staff Report. Mann indicated that education and publicity would be an essential element in the development of the solid waste abatement strategy and indicated that community awareness of the compost program could be improved. The members suggested a brief telephone survey to determine community awareness of the compost program, City clean up day and recycling alternatives. Results of the survey will be reviewed at the next Solid Waste 0 Abatement Commission meeting. The Commission indicated that a conserved effort to publicize the compost program, clean up day and recycling alternatives be made immediately after the study is completed to improve community use and awareness of the waste abatement alternatives through the fall. The Commission indicated that it was important to focus on publicizing the compost program as a test case for waste abatement in the community. INITIAL MEETING SCHEDULE The Commission tentatively scheduled its next 2 meetings at two week intervals. The meetings are to be on Wednesday, September 3, 1986 at 4:30 p.m. and Wednesday, September 17, 1986 at 4:30 p.m. Both meetings will be held at the Eagan Municipal Center. RECOMMENDATIONS FOR ADDITIONAL MEMBERS Administrative Assistant Hohenstein indicated that the current Commission appointments consist of 6 members representing various community perspectives. Up to 3 more Commission members may be apointed, preferably one private citizen, one refuse hauler and one representative of the Public Service Organization. Administrative Assistant Hohenstein requested that Commission members give consideration to acquaintenances who may be interested in serving on the Commission. Recommended individuals should make their interests known to the City Administrator's office and the City Council will consider them for appointment to the Commission. The Commission suggested that press coverage of the beginning of their deliberations be encouraged and that such media coverage include a reference to the need for additional members. ORGANIZATIONAL BUSINESS Administrative Assistant Hohenstein reviewed the possibility of the Commission electing a chairman to lead discussions and act as facilitator at Commission meetings. The Commission indicated that it would prefer to take up that item in the future when all members might be present to participate in the decision. ADJOURNMENT The meeting was adjourned at 6:45 p.m. JDH Date Council. Minutes July 15, 1986 There was then discussion about revising the original motions. Smith moved, Egan seconded a motion to reconsider the main motion. Ellison voted no and the remaining Councilmembers voted yes. Egan then moved and Smith seconded the motion to amend the off -sale liquor ordinance to include the following: 1. The City of Eagan will allow one license for each 2,000 households as determined by accepted data determined by the City staff. 2. It is understood that a sixth off -sale license will not be approved until at least July 1, 1987. 3. No additional off -sale liquor licenses will be approved until August 1 of each year, commencing on August 1, 1988. 4. The applicant shall display to the City's satisfaction that it has at least an option on a specific site for the location of the off -sale store. Those in favor were Egan, Smith and Wachter. Those against were Blomquist and Ellison. TOWN CENTRE 70 CFF -SALE LIQUOR LICENSE The application of Curtis Johnson for off -sale liquor license in Town Centre Eagan Shopping Center was again considered by the City Council. At the May 6, 1986 meeting, the City Council authorized the amendment of the City Code to allow the fifth off -sale license and at the May 21 City Council meeting the action regarding the license was continued to allow for public hearing and potential amendment to the off -sale license regulations. The applicant was present and there were no objections. Upon motion by Smith, seconded Egan it was resolved that the application be approved subject to compliance with all City requirements. All voted in favor. SOLID WASTE ABATEMENT COMMISSION APFOINTMENTS ' Tom Hedges reported that a Solid Waste Abatement staff report was completed on April 1, 1986 by Administrative Assistant Hohenstein and the 3 recommendation was made to appoint a Solid Waste Abatement Commission !' comprised of up to nine members. The purpose would be an ad hoc fact finding body to explore solid waste abatement alternatives including persons that indicate an interest in the commission positions. In addition, it was recommended that the Eagan Chamber of Commerce recommend one person to the Commission. Smith moved, Ellison seconded the motion to appoint Darlene Barr, 2081 Marble Lane, Larry Knutson of Knutson Rubbish Service, Tom Mann, 1231 Carlson Lake Lane and Jon Hohenstein representing local government to the Commission with an additional Chamber of Commerce recommendation to be considered at a later time. All voted in favor. Agenda Information Memo July 15, 1986, City Council Meeting Page Twenty -Two SOLID WASTE ABATEMENT COMMISSION APPOINTMENTS B. Solid Waste Abatement Commission Appointments --A Solid Waste Abatement staff report was completed on April 1, 1986, by Admin- istrative Assistant Hohenstein. A recommendation was included in the report to appoint a Solid Waste Abatement Com -Fission comprised of nine (9) members. The purpose for the Commission is to meet on an ad hoc basis as a factfinding body to explore solid waste abatement alternatives. As stated in the report "its end would be the generation of a recommended solid waste abatement strategy and policy for the City. The make-up of the Commission was proposed as follows: 1) private citizens (3), 2) refuse haulers (2), 3) small business (1), 4) large business (1), 5) local government (1), 6) public service organiza- tion (1). At the direction of the City Council, an article appeared in the May newsletter explaining the purpose of the Solid Waste Abatement Commission, the recycling program of the City and also a solicitation to this commission. It was also discussed by the City Council that due to the specialized nature of the Commission, openings would be advertised in the City newsletter as opposed to using the library of names. Since interest in serving on this commission has been limited to date and recognizing the importance of proceeding with the Solid Waste Abatement Commission, it is suggested that the size of the Commission be reduced to five for purposes of appointment. The City Council could reserve the right to expand the membership if additional citizen or business representatives are interested in serving in future months. Those persons expressing an interest in serving on the Commission are as follows: 1) Darlene Barr, private citizen, who resides at 2081 Marble Lane, 2) Larry Knutson, refuse hauler, of Knutson Rubbish Service, 3) Tom Mann, small business, who resides at 1231 Carlson Lake Lane and is the owner of the Greenskeepers business, 4) Jon Hohenstein, local government, and 5) additional business representative to be recommended by the Chamber of Commerce prior to the meeting on Tuesday. The City Administrator will be attending Solid Waste Abatement Commission meetings on behalf of the Mayor and City Council; All the persons listed above have expressed interest in serving on the Commission and would accept an appointment by the City:. Council. A copy of a letter from Larry Knutson is enclosed: on pageMr. Mann and Ms. Barr have discussed their appoint ment by telephone. In summary, it is recommended that the Commission be organized and these appointments be made at the July 15 City Council meeting.: The total number of Commission members can either remain at 9 or be reduced to a number between 5 and 9. ACTION TO BE to the Solid consideration the Commission. CONSIDERED ON THIS ITEM: To Waste Abatement Commission to readjusting the number consider appointments and, secondly, give' of representatives on