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HomeMy WebLinkAbout06/19/1997 - Solid Waste Abatement CommissionAGENDA SOLID WASTE ABATEMENT COMMISSION EAGAN, MINNESOTA SPECIAL MEETING WITH TOUR AT MATERIALS PROCESSING CORPORATION 2805 West Service Road, Eagan THURSDAY, JUNE 19,1997 5:30 I. ROLL CALL AND ADOPTION OF AGENDA H. APPROVAL OF MAY 15, MINUTES III. VISITORS TO BE HEARD IV. OLD BUSINESS A. Adopt Mission Statement V. NEW BUSINESS VI. INFORMATIVE A. Construction/Demolition Debris Ordinance—Enforcement Issues B. Earth Day Correspondence C. Miscellaneous Recycling Articles D. July Fourth Parade Participation VII. NEXT MEETING — July 17, 1997 VIII. ADJOURNMENT Auxiliary aids for disabled persons are available upon request at least 96 hours in advance. if a notice of less than 96 hours is received, the City of Eagan will make every attempt to provide the aids, however this may not be possible with short notice. Please contact Administration at 681-4600 with requests. MEMO TO: MEMBERS OF THE EAGAN SOLID WASTE ABATEMENT COMMISSION FROM: COMMUNICATIONS/RECYCLING COORDINATOR FOOTE DATE: JUNE 11, 1997 SUBJECT: EAGAN SOLID WASTE ABATEMENT COMMISSION MEETING OF JUNE 19,1997 A regular meeting of the Eagan Solid Waste Abatement Commission will be held on ThursdayJune 19, from 5:30 p.m. until 7:00 p.m., at Materials Processing Corporation (directions enclosed). Please contact Joanna Foote by Wednesday, June 18, at 681-4604 to indicate if you cannot attend or if you will be late. The Commission and any guests will be taken on a tour of the facility beginning at approximately 5:30. A brief regular meeting will follow the tour. The Commission has one item which requires action under Old Business. I. ROLL CALL AND ADOPTION OF AGENDA The agenda, as presented or modified, requires adoption by the Commission. II. APPROVAL OF MINUTES ACTION TO BE CONSIDERED ON THIS ITEM: Approve, deny or table for action at July meeting. A copy of the minutes of the Solid Waste Abatement Commission meeting of May 15, is enclosed on pages _.&_ to HI. VISITORS TO BE HEARD IV. OLD BUSINESS A. Adopt Mission Statement ACTION TO BE CONSIDERED ON THIS ITEM: Adopt mission statement FACTS: At its April and May meetings, the Commission discussed and developed a mission statement to be approved by the City Council. The final draft was prepared and reviewed by staff as requested and is included for approval on page .5--. V. NEW BUSINESS VI. INFORMATIVE A. Construction/Demolition Debris Ordinance—Enforcement Issues At its May meeting, members indicated concern over the enforcement of the Construction/demolition debris hauler licensing. Staff prepared a memo to the Chief Building Official, addressing these concerns. A copy of this memo is included on pages l 111�—. In response, the building inspections staff indicated that they are providing a list of licensed C/D haulers with each building permit application. Each building inspector also carries a current copy of the licensed hauler list in his vehicle. As the city is experiencing another record growth year in the number of building permits issued (up at least 6% over last year), it is difficult for the inspections staff to add another requirement to its duties. The inspection staff has already had to eliminate foundation inspections, sheet rock inspections and ice/water shield inspections from their routine inspection duties in order to keep up with demand and a limited staff. Inspectors will continue to address problem sites and when possible will note who the hauler is, bringing unlicensed haulers to the attention of Recycling staff. Staff will also continue to investigate reports by the public, Commission members and other haulers concerning observed violations of the ordinance. If the Commission wishes to discuss this matter further, it can be placed on the July meeting agenda. B. Earth Day Correspondence Following the Earth day Celebration, staff received several letters from residents and schools thanking the City for its coordination of this activity. These notes are included on pages - to 47— for your use. C. Miscellaneous Recycling Articles Staff has included several articles, which have recently been published which may be of interest to Commission members. The articles are included on pages /0 to jj T for your use. D. July Fourth Parade Participation At its May meeting, members indicated a wish for staff to participate in the July fourth parade. Although staff is not available to participate, arrangements are being made to provide equipment for the Boy Scout Troop responsible for post parade clean up. The city's Park Maintenance staff will drive its garbage vehicle at the end of the parade route and the Boy Scout troop will collect garbage and recyclable materials from the crowd and along the route. Staff has sent a note to all of the residential garbage haulers in Eagan, asking them to let us know if they are planning to participate in the parade. So far, no haulers have contacted us about participation. It was our hope that a recycling truck and/or carts would also be available near the end of the parade route for the Scouts to utilize. Staff will continue to coordinate this activity. VII. NEXT MEETING FACTS: The next meeting of the Eagan Solid Waste Abatement Commission will be held on Thursday, July 17, 1997 at 5:30 p.m. EL ADJOURNMENT Subject to Approval MINUTES OF THE SOLID WASTE ABATEMENT COMMISSION Eagan, Minnesota May 15, 1997 A regular meeting of the Eagan Solid Waste Abatement Commission was held on Thursday, May 15, 1997 at 5:30 p.m. Those present were Floyd Hiar, Ron Moening, Jim Weinzettel, James Orcutt, Susan Bast, and Dan Breva. Also present was Communications/Recycling Coordinator Foote. Absent were AI Swenseid and John Tapper. AGENDA Upon motion by Moening, seconded by Bast, all members voting in favor, the agenda was approved as presented. MINUTES The minutes of the April 17, 1997 meeting were reviewed. Chair Breva stated that under Adjournment he was designated as the second but was not. It was determined that it was Patraw who seconded. With this change, a motion was made by Hiar, seconded by Moening, all members voting in favor, the minutes were approved as modified. OLD BUSINESS A. Continue Mission statement Development/Adoption– Moening asked if the commission dealt with solid waste only or with hazardous waste also. Foote responded that with the education they're involved. The original intent of the commission was the recycling program and solid waste abatement. It has expanded to include hazardous yard waste and other waste. Members discussed whether or not the commission should change its name to Waste Abatement Commission rather than Solid Waste Abatement Commission. Hiar referred to a copy of the August 20, 1986 Solid Waste Abatement Commission minutes that refer to a draft mission statement completed at that time. Foote stated that particular document was never found. They may not have continued any discussion on it. The commission members discussed the current draft mission statement and changes they thought should be made (see attached). Upon motion by Patraw, seconded by Weinzettel, the commission recommended that both versions of the mission statement be reviewed by other City staff for adoption at the next meeting, all members voted in favor. B. Name Change Proposal– The commission members discussed changing the commission's name. After a great deal of discussion, the item was tabled. Foote summarized the discussion stating that solid waste generally applies to municipal solid waste and the commission feels that its purpose is broader than that and encompasses hazardous yard waste and other problem materials. She continued that the final mission statement may determine what the commission should name the group. C. Construction Demolition Roll-Offs— Hiar stated that he is not sure that the Building Inspections Department is enforcing this licensing issue. He said he thought that it was obvious that there was an easy to follow process. Foote stated that this ordinance is enforced as most of the City ordinances are, on a complaint only basis. If a complaint is received staff addresses it. She also indicated that the building inspectors have so many items on their checklist currently that it would be difficult to add it as another check off. She continued that if there were problems with blowing debris building inspectors contact her or the zoning enforcement staff. The inspectors Solid Waste Abatement Commission Minutes May 15, 1997/Page 2 have said that unless there is an obvious problem there is little that they have time to do. Hiar stated that the commission made it clear how easily it could be handled. He said now there seems to be no interest in doing this. He stated that its no different than finding a plumber who is not in compliance. Weinzettel asked if the haulers are being penalized by paying a fee. Foote stated that each building permit applicant is issued a list of licensed construction demolition hauler and it is made clear that they must use one of those haulers. Hiar stated that he knows of an unlicensed construction demolition hauler working in the City by the name of Alpha. He stated they were working at Cliff and Galaxie near the Burnet Realty Building but have left that location now. Foote stated that enforcement steps cannot be taken if they are no longer working in the City. Hiar continued that he has a hard time understanding why some ordinances are on a complaint basis. Breva suggested that they just write the name of the hauler on the check off list just so a record is kept. Upon motion by Hiar, seconded by Moening, the commission directed staff to find out what is being done, ask for a response as far as what further action may be taken to get us closer to our goals. All members voted in favor. NEW BUSINESS A. Community Education Issues— Foote distributed copies of information available to the public. She described the materials she has prepared for various purposes such as the newsletter, Earth Day handouts and the materials disposal guide. INFORMATIVE�� Foote described activities at the Earth Daand said that it was a very successful day and she felt that they managed to educate the public very well. She stated that over 400 people attended and it was held at Blackhawk Park. She stated that she and Jessica Shefchik visited several local elementary schools talking about reusing and recycling items as well. These programs fulfill part of the County grant requirements. Hiar brought up the Fourth of July parade. He commented that after the parade is done a mess is left behind. He said that in the past boy scouts had picked up cans. He suggested that someone coordinate a clean-up and possibly hand out leaflets during the parade. Foote stated that she is unavailable during the festivities this year. She stated that the City does not put on the parade. She continued that she cannot allocate overtime dollars for this. Foote stated that she would be pleased to coordinate it if she has some volunteers. Foote stated that the next meeting will be at Materials Processing Corporation. She said the commission will meet in the MPC conference room and they will then be given a tour of the facility. Foote asked members if they were interested in an abbreviated meeting after the tour or if they were interested in returning to the Eagan Municipal Center for a longer meeting. The members agreed to an abbreviated meeting. ADJOURNMENT The meeting was adjourned at 7:00 p.m. Chair v Date JEH MISSION STATEMENT The mission of the Solid Waste Abatement Advisory Commission is to proactively assist the Eagan City Council by educating, encouraging and assisting the community in managing waste in an environmentally sound manner. The mission of the Solid Waste Abatement Advisory Commission is to proactively assist the Eagan City Council by educating, encouraging and assisting the community in reducing and managing waste in an environmentally sound manner. c MEMO — i4i' of eagan TO: DOUG REID, CHIEF BUILDING INSPECTOR FROM: JOANNA FOOTE, COMMUNICATION/RECYCLING COORDINATOR DATE: June 2, 1997 SUBJECT: CONSTRUCTION DEMOLITION HAULER ENFORCEMENT At the May 15 Eagan Solid Waste Abatement Commission meeting, the members inquired about how the construction/demolition debris hauler licensing was being enforced. Members are concerned that it is not being enforced effectively and there are still a number of unlicensed haulers operating within the City. I explained that the contractors, and anyone applying for a building permit in Eagan, are given the list of licensed haulers. The contractor is responsible for hiring a licensed hauler to manage any quantity of construction/demolition debris over four cubic yards on the site. If the hauler chooses to self -haul, the truck used, must be licensed by the City. I further explained that the City staff enforces this ordinance on a complaint basis, as is done for most of the City ordinances. I have received a few complaints which have been addressed and resolved. Members stated that they had hoped that more would be done to inspect each construction site. They would like to have the Building Inspection staff note the hauler at each site and check that they are licensed. I know that the inspection staff is already taxed with the number of items they are required to note while on each site, but I would like to discuss the options that you feel might be available in resolving this matter. I look forward to your response. Co unicat6ifRVIcycling Coordinator TZ May 29, 1997 Ms. Joanna Foote Communications & Recycling Director City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear Joanna: On behalf of everyone in our family I would like to thank you and the other City of lagan staff members for ,your efforts in conducting this ,year's Eagan Earth Day activities at Blackhawk Park. Like last year, our entire family attended along with many families from our children's Girl Scout, Cub Scout, and Boy Scout groups. The presentations were excellent and were of great benefit to the Scouts. Our family hit the jackpot with prizes this year. We are especially pleased with the new compost bin; our last bin was almost totally composted itself. We are firm believers in recycling and have not required trash pick-up service at our, home for almost 10 ,years. Thanks again for a good time for everyone. Thank you; too, for the good work done every day by all Eagan city employees. Sincerely, 6ls ,e,,_,Jae Rebecca Lepley 4498 Wedgewood Drive Eagan, MN 55123-1934 7 INDEPENDENT SCHOOL DISTRICT 196 '70% �O Community Education Indepsnd�nt School Dfsm 196 Grp our d/dYri b wrlr IMi' hi AdM�Y' May 28, 1997 Community Education William Patterson, Learning Services Center Manager Kay Trittin, Speakers Bureau Secretary - 4183 Braddock Trail, Suite 2, Eagan, MN 55123 Phone 612-683-6874 Fax 612-683-8599 Joanna Foote, Coordinator of Comm/Recycling City of Eagan 3830 Pilot Knob Eagan, MN 55122 Dear Ms. Foote: Recently you were a guest speaker at Woodland Elementary School through the District 196 Speakers Bureau, cosponsored by the schools and the district's Community Education Department. Your presentation was an exciting opportunity for students to enjoy the experience and expertise of a community volunteer. Your efforts on their behalf are much appreciated. Thank you, again, for your gift of time and talent. Sincerely, Kay Trittin District #196 Speakers Bureau 16 • MEMO city of eagan TO: Communications/Recycling Coordinator Foote Personnel File FROM: Assistant to the City Administrator Hohenstein DATE: April 22, 1997 SUBJECT: Joan Stoball Comments - Earth Day This memo is to record Joan Stobali's comments regarding Sunday's Earth Day Celebration. Ms Stoball "called to say what a great job the City did on the Earth Day activity at Blackhawk Park. We really enjoyed it. It was wonderful, very well organized and we really enjoyed it. So, good job. Thank you." Congratulations, this is a very good testimonial. 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Recycling rules -may change DENNIS UEN srnFF wRfTER With recycled newspaper prices back to historically low levels, some Minneso- ta households will soon be asked to stop mizing magazines and catalogs with their curbside newspapers, a state offi- cial predicted Monday. Art Dunn, acting director of the Min- nesota Office of Environmental Assis- tance, said that option may be the only way for some businesses to make ends meet. Late last week, Dunn rejected requests from two small east metro haulers to send their- recycled newspa- pers and magazines to landfills or incin- erators. State law, requires such v :ro�a. ognize that tbis decision will me hardship;'he said. "I would not make this decision if I were not convinced that there are other alterna- tives." In 1995, after years of low prices, many haulers got $100 a ton for a mix of newspapers, magazines, catalogs and junk mail. That market is now back down to about zero. Newsprint alone, however, is more valuable and attracts about $25 a ton The problem, Dunn said, is that many smaller haulers got caught in a double bind: They tried to compete with larger haulers by taking a cue from them and ;RECYCLE T CONTINUED FROM 1B offering to accept a mixed -paper product. Also, while playing the volatile spot market, they failed to lock in long-term contracts. With a deteriorating market for mixed newsprint and no economic way to separate it themselves, ! their only option may be to ask F 111=11Z to do it for them, Dunn . said. St. Paul households already must se mixed mail, maga- zines and boxboard from newspa- pers, according g to Peggy Wander, a spokeswoman for Super Cycle, a collector; processor and marketer + for recycled materials that han- dles most of St. Paul. But she said most. other communities allow that mix to occur. A large local mill, Waldorf Corp. tin St: Paul, has told haulers that it would not accept as much Lpaper over the next six months, according to Dunn. Last week, the company, now owned by Georgia - based Rock -Tenn, said oversupply might prompt it to shut down its eorrugated paper operations in Ju- ly. RECYCLE coNnNUED ON 8# 1� �r� ay 13,191-7 el }