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Home My WebLink About03/31/2000 - Eagan Community Facilities Task ForceFINAL REPORT COMMUNITY FACILITIES TASK FORCE MARCH 31, 2000 199 TO: MAYOR AND CITY COUNCIL MEMBERS FROM: CLYDE THURSTON, COMMUNITY FACILITIES TASK FORCE CHAIR DATE: MARCH 30, 2000 SUBJECT: FINAL REPORT OF COMMUNITY FACILITIES TASK FORCE On behalf of the members of this task force, it is my pleasure to present you with this final report of our process and recommendations. This task force was originally formed and functioned as the Community Facilities Land Acquisition Task Force. We were charged with exploring those issues related to land requirements for a Central Park and Community Center. You have subsequently acted on Task Force recommendations to acquire land in the northwest quadrant of Yankee Doodle Road and Pilot Knob Road. We applaud your vision in acquiring sufficient land, not only for current needs, but to meet the future needs of our community. You then brought the Task Force back together with a new charter as the Community Facilities Task Force. The primary focus of this report will be to address the direction you provided to this Task Force at the January 18, 2000 City Council Meeting. The following report reflects the process undertaken by our Task Force and our final recommendations for park development and construction of a community center. In summary, let me thank you for the confidence that you have placed in this Task Force to carry out its mission. I can assure you that we have taken our challenge most seriously. I would be remiss in not recognizing the excellent support and cooperation of the City staff and the sincere passion of the Task Force members. When we first met as a Task Force, we were twenty-five individuals, each with our own unique objectives. Over the past seven months, I believe that we have listened and learned from each other and gained a much greater understanding and appreciation for the needs of all members of our community. I am very pleased that our final report reflects consensus recommendations for meeting the current and future needs of our citizens. Sincerely, 17 u4i�7_ Clydep. Thurston 130 I. PURPOSE The purpose of this report is to transmit the final recommendations of the Eagan Community Facilities Task Force regarding future development of the parcel of land acquired for a central park and community center facility. Details of those recommendations are provided (Exhibit 1A -Exhibit 5). A listing of Task Force Members is included as Exhibit 6. A summarized chronology of Task Force activities and City Council actions is contained in Exhibit 7. H. CHARGE TO THE TASK FORCE The Eagan City Council provided the following direction to this Task Force at the January 18, 2000 Eagan City Council Meeting: 1) Take input and further define space requirements, financial commitments and design elements for the community center to be brought back for Council and public review. 2) Explore phasing options. 3) Provide information on the financing components as it relates to the operating costs of a completed facility. 4) Explore public/private partnerships that would be beneficial to the success of this project. 5) Recommend an election date for a referendum to provide funding for the project. III. TASK FORCE PROCESS On August 24, 1999, the Eagan City Council established a Community Facilities Land Acquisition Task Force. The purpose was to determine if a parcel of land situated northwest of the intersection of Yankee Doodle Road and Pilot Knob Road was suitable for development of a city park and community center. The Task Force was further charged with determining how much land would be required to accommodate the needs of -the community. The Task Force was comprised of twenty-five representatives of various community groups and organizations as well as citizens -at -large. They approached their task by first identifying the types of programs that would be conducted out at the site. They further defined those programs by defining the frequency and duration of the program/event, the size of the target audience, the approximate size and type of space required, the need for equipment, electricity, water, 13C a TABLE OF CONTENTS REPORT I. PURPOSE II. CHARGE TO THE TASK FORCE III. TASK FORCE PROCESS IV. RECOMMENDATIONS PARK IMPROVEMENTS & COMMUNITY CENTER COMPONENTS PHASING REVENUE STREAM PUBLIC/PRIVATE PARTNERSHIPS REFERENDUM EXHIBITS EXHIBIT IA RECOMMENDED PARK IMPROVEMENTS EXHIBIT 1B RECOMMENDED COMMUNITY CENTER COMPONENTS EXHIBIT 1C COST SUMMARY EXHIBIT 2 PHASING - POTENTIAL FUTURE COMPONENTS EXHIBIT 3 REVENUE STREAM ANALYSIS EXHIBIT 4 POTENTIAL PUBLIC/PRIVATE PARTNERSHIPS EXHIBIT 5 SAMPLE REFERENDUM BALLOT EXHIBIT 6 TASK FORCE MEMBERSHIP LIST EXHIBIT 7 CHRONOLOGY OF TASK FORCE PROCESS EXHIBIT 8 COMMUNICATIONS STRATEGY EXHIBIT 9 COMMUNITY FEEDBACK FORM EXHIBIT I OA SUMMARY OF RESPONSES - PARK EXHIBIT I OB SUMMARY OF RESPONSES - COMMUNITY CENTER EXHIBIT l 1 ESTIMATED TAX IMPACTS 131 etc. to support the program, and other important requirements. The Task Force met through October 25, 1999 and provided final recommendations at a Special Meeting of the City Council on November 1, 1999 In summary, the Task Force findings were: 1) The site is appropriate for a community park and community center 2) Minimum current needs are 34-45 acres 3) Purchase as much property as possible for future needs 4) This is probably the last potential site in Eagan 5) There aremany potential uses beyond those currently identified 6) There are opportunities for public/private partnerships with corporate neighbors 7) The Task Force has not had time to refine community center design The City Council accepted the Task Force recommendations and directed staff to pursue public/private partnerships, begin negotiations to acquire the property and explore funding options. The Council further asked that the Task Force reconvene with additional membership to more specifically address the issue of a community center and report back to the Council on January 4, 2000. The Task Force reconvened on December 14, 1999, took a bus tour of several metro area community centers on December 18, 1999, and met again on December 21, 2000. They developed a list of potential components to include in the community center and developed a vision statement that states, "To provide a public gathering place where programs and activities bring people of all ages together to build and foster pride, relationships, fitness and wellness in our community" The Task Force provided preliminary feedback to the Council on January 4`h and again at a Public Hearing on January 18, 2000. The Task Force requested additional time to continue their task. The Council continued the role of the Task Force and provided additional direction to the Task Force as identified earlier in this report. (See Charge to the Task Force) The Task Force placed significant emphasis on the development of a communications strategy (Exhibit 8) to gather additional community input and maintain effective two-way communication. The task force designed and administered a questionnaire (Exhibit 9) that was delivered to all households and members of the Eagan business community. Through March 29, 2000, we have received 776 responses. The feedback was overwhelmingly positive and strongly validated the initial efforts of the task force. Press releases were generated at significant milestones in the process. We enjoyed excellent press coverage in the Pioneer Press, the Eagan Sun Current, and Eagan Thisweek newspapers. There was a Public Hearing at the January 18, 2000 City Council Meeting as well as opportunity for public input at all other City Council Meetings. 133 Additionally, the Task Force conducted a Public Forum on March 21, 2000 to provide information to the community and seek additional feedback. This Forum was videotaped and has.been played back frequently on cable television. Over these past seven months, the Task Force has used the collective feedback to gain an understanding of the programs, activities, and facilities that citizens of Eagan are seeking. That feedback has helped us to formulate a vision of a Central Park and Community Center that will serve all members of our community, from pre-schoolers to senior citizens. It will provide our community with a gathering place where citizens of all ages and all interests can participate in a rich diversity of programs and activities. It will bring our residents back together for the 4t' of July and other celebrations, it will provide positive outlets for our youth, it will provide a gathering place for our rapidly growing senior population, it will serve the growing interest in health and fitness, and it will provide space for individuals, community organizations, and local businesses to hold meetings, training classes, banquets, wedding receptions, birthday parties, and other special events. It will truly serve all the citizens of Eagan. IV. . RECOMMENDATIONS Take input and further define space requirements, financial commitments and design elements for the community center to be brought back for Council review and public review Significant efforts have been made to collect and analyze additional input from the community. The task force designed and administered a questionnaire that was delivered to all households and members of the Eagan Chamber of Commerce. Through March 29, 2000, we have received 776 responses. The feedback was overwhelmingly positive and strongly validated the initial efforts of the task force. Additionally, we conducted a Public Forum on March 21, 2000 to provide information to the community and seek additional feedback. Collective feedback from all sources was used by the task force to arrive at our final recommendations for park improvements and community center components. Our final recommendation reflects a community center of approximately 82,007 square feet and a total referendum cost of $15,355,000. Details on those improvements and components and associated .costs are reflected in Exhibit 1 A, 1 B, 1 C. Explore phasing options. The task force discussed the concept of developing this facility in phases. After consideration of all potential park improvements and community center components, we reached consensus on those elements to be included in the initial construction phase. We are not making specific recommendations regarding a second or subsequent phases. We' are identifying those elements that we believe should be revisited in the future to determine if public interest and support have expanded. We do recommend that decisions on the initial community center design and siting take into consideration the potential addition of these elements. Estimated square footage requirements and current cost projections for those potential expansions are reflected in Exhibit 2. Provide information on the financing components as it relates to the operating costs of a completed facility. We have identified the various types of uses for each component, the potential types of revenue streams from those uses, and a subjective evaluation (high, medium, low) with regard to the revenue potential for each component. That information is reflected in Exhibit 3. ' Explore public/private partnerships that would be beneficial to the success of this project. We have explored a wide range of potential public/private partnerships. Preliminary discussions have taken place with corporate neighbors with regard to cross -easements for parking, as well as easements for a fireworks launch area and potential band shell seating. The Eagan Rotary has pledged $140,000 for the construction of the band shell. Discussions are underway with the Eagan Convention and Visitors Bureau for the rental of office space and with the Eagan Athletic Association for the rental of office and storage space. These and other partnerships are outlined in Exhibit 4. Recommend an election date for a referendum to provide funding for the project. The consensus of the task force is that a special election should be conducted as soon as possible and practical. Taking into account the required notification period for the county auditor, timeframes for providing absentee ballots, the potential conflict with Memorial Day weekend, and the need to effectively communicate this information to our residents, it appears that the earliest logical date may be Tuesday, June 6, 2000. Your city staff was requested to research bond cost so this could be included in our report. Further, they were asked to research and prepare proposed language for a referendum ballot. This is reflected in Exhibit 5. 13s- EXHIBITS /36 Exhibit 1A RECOMMENDED PARK IMPROVEMENTS COMPONENT ESTIMATED COST Picnic Shelters (1 large and 3 small) $175,000 Band Shell $140,000 Playground Equipment $50,000 Sand Volleyball Courts (2) $10,000 Restrooms $150,000 Walking/Biking Trails Included in Site Prep 4d' of July Celebration Area Included in Site Prep Plaza and Fountain(s) Included in Site Prep Festival Grounds Included in Site Prep Formal Gardens Included in Site Prep Ice Skating Included in Site Pren TOTAL COSTS $525,000 1319 Exhibit 1B RECOMMENDED COMMUNITY CENTER COMPONENTS COMPONENT SQUARE FOOTAGE COST Teen Center 2,000 Senior Center 2,000 Meeting Rooms 4,000 Kitchen 240 Indoor Play Area 4,600 Gymnasiums (4)/Walking Track 17,300 Arts and Crafts Room 1,000 Computer Room 800 Music Room 700 Health and Fitness Area 5,600 Locker Rooms (includes showers & restrooms) 5,000 Banquet Facility 8,400 Eagan Historical Society 800 Child Care Center 1,400 Eagan Athletic Association -Storage Lease 2,400 Eagan Athletic Association -Office Lease 400 ECVB/Chamber of Commerce -Office Lease 2,000 Offices/Administration Areas 4,600 Concessions 1,800 Net Total 66,340 $ 8,955,000 Building Support Space (hallways, storage, restrooms, mechanical, etc.) 15,667 Total 82,007 139 2,115,000 $11,070,000 Exhibit IC COST SUMARY COMPONENT COST INFRASTRUCTURE $1,825,000 Public Street Access (Ring Road) Pedestrian Underpass Landscaping -Median and Boulevard Street and Trailway Lighting Right of Way Easements Sanitary Sewer Water Main and Service Storm Drainage SITE DEVELOPMENT 1,180,000 Parking and Access Drive Clearing/Grading Pond Modifications Trails/Hard Surface Building Utilities Turf/Landscaping-Park and Grounds Primary Electrical/Lights Entrance Signage Exterior Plaza PARK DEVELOPMENT 525,000 (See Exhibit IA) COMMUNITY CENTER CONSTRUCTION 11,070,000 (See Exhibit 1B) PROJECT CONTINGENCY FUND 500,000 NET COST OF PROJECT 15,100,000 BOND ISSUANCE FEES/DISCOUNTS 255,000 TOTAL FOR BOND REFERENDUM $15,355,000 13 9 Exhibit 2 PHASING POTENTIAL FUTURE COMPONENTS The following components were identified by task force members, corporate neighbors, or by other members of the community via the questionnaires that were distributed to all households. After analysis and deliberation by the task force, it was decided that these components would not be recommended for inclusion in the initial build -out of the Central Park and Community Center. It is recommended that they be revisited at a future date as stronger indications of interest and support evolve from the community. Because some of these components require significant square footage or would benefit from adjacency/co-location with other components, it is also recommended that they be considered in the design and siting of the initial construction. We don't want to "build ourselves into a corner" that would preclude us from adding these in the most appropriate location and configuration at a future date. COMMUNITY CENTER NET SIZE NET COST* Climbing Wall N/A $ 100,000 Racquetball Courts (2) 1,600 216,000 Athletic Dome 80,000 2,800,000 Theatre/Auditorium 400 seats 3,500,000 Indoor Aquatic Park 10,000 2,100,000 COMB UNITY CENTER NET SIZE NET COST* Tennis Courts (2) N/A $ 30,000 Skateboard Park N/A 35,000 *Cost is based upon constructiau costs of $135 per square foot. These estimates do not include the standard 25% multiplier for hallways, storage and other related support space. /yo Exhibit 3 COMPONENT REVENUE SOURCE TYPES OF USE POTENTIAL BANQUET ROOM RENTAL *BANQUETS HIGH FACILITY EVENT PLANNING FEES *AWARDS DINNERS ADMISSION TO EVENTS *LARGE MEETINGS PER PLATE CHARGE *DANCES CORKAGE CHARGE *WEDDING AUDIOVISUAL RENTAL RECEPTIONS COOKING CLASSES (KITCHEN) *OTHER SPECIAL EVENTS CHILD CARE DAILY FEES *PRE-SCHOOL HIGH • HOURLY FEES PROGRAMS PROGRAM FEES *AFTER-SCHOOL PROGRAMS *DROP-IN CHILD CARE CONCESSIONS LEASE ARRANGEMENTS *LEASES HIGH f FOODI6EVERAGE SALES *SALES EQUIPMENT RENTALS *RENTALS MERCHANDISE SALES *FEES VENDING MACHINES VENDOR BOOTH FEES SUPPLIER INCENTIVES PAY PHONES ATM GYMNASIUMS GYM RENTAL *BASKETBALL HIGH EQUIPMENT RENTAL *VOLLEYBALL EVENT ADMISSION FEES *BADMINTON CLINIC FEES *GYMNASTICS LEAGUE FEES *KARATE ADVERTISING SIGNAGE *WRESTLING *EXPOSITIONS *SHOWS/FESTIVALS *DANCES *FLEA MARKETS HEALTH S FAMILY MEMBERSHIPS *AEROBICS CLASS HIGH FITNESS AREA INDIVIDUAL MEMBERSHIPS *FITNESS EQUIPMENT CORPORATE MEMBERSHIPS *HEALTH SCREENINGS DAILY USER FEES *ATHLETIC TRAINING PROGRAM FEES *PHYSICAL REHAB LOCKER RENTAL *WEIGHT -LOSS TOWEL FEES *COUNSELING MEETING ROOM RENTAL ' *BUSINESS MEETINGS HIGH ROOMS AUDIOVISUAL RENTAL *SCOUTS, ETC. FOOD SERVICE *TRAINING *BIRTHDAY PARTIES *RECEPTIONS OFFICE SPACE LONG-TERM LEASE *I" HIGH *ECVB/NDCC STORAGE LONG-TERM LEASE *EAA HIGH SPACE ARTS & ROOM RENTAL *PAINTING CLASSES MEDIUM CRAFTS ROOM PROGRAM FEES *SCULPTING CLASSES SUPPLY SALES *POTTERY CLASSES KILN FEES *ART CAMPS *OTHER PROGRAMS BAND SHELL EVENT SPONSORS *CONCERTS MEDIUM ADMISSION FEES *THEATER RENTAL FEE PERFORMANCE CONCESSIONS *SPEAKERS *MEETINGS *CHURCH SERVICE COMPUTER ROOM RENTAL *COMPUTER CLASSES MEDIUM ROOM COMPUTER RENTAL *TUTORIALS INTERNET ACCESS FEES *COMPUTER CAMPS COURSE FEES *INTERNET ACCESS *TAX PREPARATION *RESUME PREP. * E-MAIL INDOOR ADMISSION FEE *PLAY MEDIUM PLAYGROUND RENTAL *BIRTHDAY PARTIES *CHILD CARE MUSIC RDDM ROOM RENTAL *LESSONS MEDIUM PROGRAM FEES *PRACTICE MUSIC LESSON FEES PICNIC RENTAL FEE *PICNICS MEDIUM SHELTERS SPECIAL EVENT FEES *PROGRAMS *ART EXHIBITS *FLEA MARKETS *MEETINGS *RAIN SHELTER iya HISTORICAL COMPUTER RENTAL *HISTORICAL LOW SOCIETY ROOM GENEOLOGY CLASSES RESEARCH *GENEOLOGY RESEARCH FESTIVAL MAJOR EVENT FEES *EXPOSITIONS LOW GROUNDS ADMISSION FEES *FLEA MARKETS *EXHIBITS SENIOR SPECIAL EVENT FEES *MEALS LOW CENTER EVENT SPONSORS *DANCES *MOVIES *CARDS *SOCIALIZING TEEN CENTER SPECIAL EVENT FEES *DANCES LOW EVENT SPONSORS *MOVIE NIGHT *INTERNET CAFI: *GUEST SPEAKERS *GROUP MEETINGS *STUDY GROUPS LOCKER LOCKER RENTALS *SUPPORT N/A ROOMS TOWEL FEES HEALTHIFITNESS (SHOWERS AND *SUPPORT RESTROOMS) GYMNASIUMS 1�3 Exhibit 4 Public Private Partnerships Partnerships, Sponsorships and Collaborations The Central Park and the proposed Community Center provides several opportunities for inclusion of private business and community organizations in the project. Several "partnerships" have previously been identified and discussed as part of this project. The Task Force believes that there are other opportunities, requiring additional investigation as the project moves ahead that are possible and probable. Partnerships, sponsorships and collaborations already in the making include: • Shared parking with the three corporate neighbors for large community events, thus reducing the need to construct large parking areas that would be used only occasionally. • A community bandshell of which one-half the cost up to $140,000 would come from the Eagan Rotary Club. • EAA office/Storage space would be at "market rate", thus insuring a revenue stream to help support on going operations. • Eagan Convention and Visitor Bureau office space, also at market rate, again providing a revenue stream to the operations, while providing a service to the business community. • Informal, bandshell seating on the corporate neighbors' property, provided by an easement. • Fireworks launching area, again by easement • Extension of trails and trail connections with corporate entities and near by parks, again by easement. • Eagan Athletic Associations enhancements to the gym space. Identified as potential partnerships, given the opportunity to further explore or found timely with advancement of the project, might also result in additional partnerships and sponsorships. • Health, Wellness and Fitness areas might be supported either with capital, operations support or in programmed use. -Private Clubs may have an interest in operations and Health Organizations / Hospitals in establishing a presence in the facility (market rate rental) and in prescribing therapy and use of fitness areas. • Concessions operations via a private vendor. Other components also lend them selves to collaborating with others. • "Naming" or sponsorships of various rooms or components or areas within the building or Central Park. Example: The XYZ Corp Room. • Grant opportunities for teen and senior programs. The Minnesota Legislature is considering an extension of the Youth Initiatives Program, which might be a source of funding for future program / building enhancements. /YY Exhibit 5 OFFICIAL BALLOT SPECIAL ELECTION CITY OF EAGAN DATE The City of Eagan is asking voter approval to issue and sell its general obligation bonds in an amount not to exceed $ to finance the construction of a Community Activities Center and street, utility, trail and site improvements to the Central Area Property (Development District No. 3). The amount of taxes that would be raised in the first year of the property tax levy for the bonds is estimated to be approximately $ . The maximum increase in property tax levy is estimated to be % of the market value of the taxable property in the City. Instruction to voters: Voters desiring to vote in favor of the following question shall put an (X) in the square before the word "YES". Voters desiring to vote against the question shall put an (X) in the square before the word "NO". BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. [ ] YES Should the City of Eagan be authorized to issue and sell its general obligation bonds in an amount not to exceed $ to finance the construction of a [ ] NO Community Activities Center and street, utility, trail and site improvements to the Central Area Property (Development District No.- 3). M1:607414.01 /�s Exhibit 6 COMMUNITY FACILITIES/LAND ACQUISITION TASK FORCE NAME REPRESENTING Ann Carlon ECVB & 25th Anniv. Committee Barbara Johnson ArrC/ Candice Kasper Resident Carla Heyl Advisory Planning Commission Cathy Clark Economic Development Commission Clyde Thurston Boy Scouts Cyndee Fields EAA Dan Kahnke Eagan History Committee Dan Klekner EAA Dorothy Peterson Resident George Watson Brauer & Associates, Ltd. Gunnar Isberg Eagan Art House -Dakota Center for the Arts Helen Kennedy Historical Society Jan Stapleton NDCC/Eagan Chamber Jeff McCormick Eastview Athletic Association Jerry -Marko Eagan Lions Jim Haberkorn EAA Joe Bari Advisory Parks Commission John Willenburg July 4th - Knights of Columbus Judy Hansen Girl Scouts Judy Stewart Eagan Lioness Kay Brown -Gustafson Arts & Humanities Council Kevin Larson Duke Realty Larry Lundberg Espress FestlMaggie's Cafe Lee Markel[ Advisory Parks Commission/resident Margo Danner Eagan Resident Martin Des Lauriers Eagan History Committee Maya Babu Teens/Youth Initiative Mike Ferber Eagan Foundation Mike McGinn Eagan Resident Patricia Thomas Eagan Floral Patsy Schroeder Yankee Doodle Festival Paul H. Teske Eagan Resident Pete Malamen Eagan Resident Raleigh Seelig Fire Dept. & 25th Anniv. Committee Ray Wade Eagan History Committee Robert Kane Advisory Parks Commission Shirley Lawrence Eagan Resident/ Eagan Seniors Sue Hegarty ECVB & 25th Anniv. Committee Susan Mandel Eagan Resident Tim Staley YMCA Tom Hedges City of Eagan Administration Tom Wilson Eagan High School Steve Burdorff Eagan Resident 15'44 Exhibit 7 Task Force Chronolog3• August 1999 July 4 Committee meeting - Group asking for City to find more visible, permanent site for celebration. -Administrator Hedges indicated that there could be possibility of acquiring a portion of Joe Miller Property in Central Eagan. City Council requests that Land Acquisition Task Force be created -To determine amount of land to be considered for community purposes. - Task Force to -include at least: - 2 residents. - July 0 Celebration Representatives - Community Organizations' Representatives - Commission Representatives - Historical Society Representatives - Other Community Festival Representatives - Athletic Organizations' Representatives Reviewed previous Central Park Planning Studies -1996 Promenade Development September 1999 First Meetings of Land Acquisition Task Force -Review Site Features of 80 acre parcel, current owner information, Task Force Process & Charge by Council. -Created list of possible features/uses for the site October 1999 Administrator and Director of Parks met with Unisys and Northwest representatives regarding shared use of parking. Consultant presented possible layout for Task Force "identified uses" at site. November 1999 Task Force recommends acquisition of no less than 34 acres (with preference toward 45 or more) at Special City Council Meeting. City Council accepts Task Force recommendation and directs staff to pursue public private partnerships, continue negotiations to acquire 45 acres of the property and explore possible funding options. December 1999 The Task force is reconvened with additional members invited and is directed to investigate the issues related to uses and construction of a Community Center on the site. Task Force began creating Community Center components list. Task Force members towed existing community centers, senior centers and teen centers in Metro area. Task Force created mission statement for Community Center: To provide a public gathering place where programs and activities bring people of all ages together to build and foster pride, relationships, fitness and wellness in our community. January 2000 City staff compiled cost projections for site planning, construction of features and Community Center identified features for presentation to City Council and Task Force. City Council asked that the Task Force again be brought together, as the Community Facilities Task Force, to continue refinement of a community center concept and to make recommendation regarding a bond referendum to finance the project. In addition, the Council asked for projection of operational costs with the expectation that this facility will "as nearly as possible, break even." Task Force selected Clyde Thurston as chair. February 2000 Communications strategies to gather more community input were identified. Feedback mechanism identified, designed, reviewed and approved by Task Force and Council and delivered to all residents for return by March 1. Public/Private Partnerships identified and explored. Explored possible revenue sources and user fees. March 2000 Resident/business feedback compiled and discussed. Additional site and activity center features discussed. Discussion regarding revenue generating potential of features/components. Square footage requirements assessed for identified features desired by Task Force and Community feedback. Cost per square foot assigned to identified features. Community Forum set. Community Forum Held. 1y60 Reviewed and selected park (outdoor) components to be recommended. Reviewed and selected community activity center (indoor) components to be recommended. Calculated costs for preliminary design. Compiled and reviewed projected tax impacts at several relevant levels. Made adjustments to preliminary design features. Discussed recommendation for referendum amount and timing. Prepared Final Report fo Recommendations April 2000 Presented Final Report to City Council �9 Council Goal #2 Exhibit 8 Leisure & Recreational Opportunities Objectives & Needs To expand the City's communication activities and vehicles to bring further attention to increased leisure and recreational opportunities for all residents, especially youth, as the City creates additional recre- ational space, facilities and plans. 1. Citizens need to be aware of available leisure and recreational opportunities. 2. The City needs to continue to promote the maximization of leisure and recreational opportunities available to the public, especially to youth. 3. The City needs to garner community support through interactive processes to continue to create leisure and recreational opportunities for the public, especially youth and promote new facilities and opportunities. Community Central Park/Community Center Communication Goal: To involve the community in an open, two-way dialogue and develop materials and forums which assist in garnering further public input. Develop information sources for the public to achieve an increased understanding of the proposed project. Strategies: Implement opportunities and vehicles for public comment (Facility components feedback) regarding Community Central Park/Community Center. February 2000 Feedback Cards --mail back Provide information regarding task force process, current status and options under consideration for a Community Center/ Central Park. Publicize, and where possible create links and opportunities for public comment and encourage community usage. Cable Information & feedback Pages/ programming Website information pages/Link to e-mail comment area Guest column/press release Signage promoting feedback Communication Goal: To develop further information sources which provide frequent updates regarding feedback received, plan developments/changes and ongoing opportunities for dialogue and comment with the task force, staff and City Council. Strategies: Provide information regarding task force process, current status and (Facility components updates) options under consideration for a Community Center/ Central Park. March 2000 - call for referendum Cable Information Pages/ programming Website information Recorded Information phoneline Guest columns/press releases Experience Eagan Newsletter (March) NDC Chamber News (Monthly) 1s� Communication Goal: To promote date of bond referendum, voting registration and polling locations. Encourage all Eagan voters to do so. To provide informational vehicles to .outline bond issue, Community Center costs, features, amenities and process following a successful or failed referendum. Strategies: Provide information regarding the bond referendum process, date (Bond Referendum information) and polling locations. Provide common question & answer piece. Call for referendum - referendum Develop expected costs per household information. Experience Eagan Newsletter (Special or June) Cable Information Pages Community Journal segment/ Cable programming Website information Recorded Information phoneline Guest columns/press releases NDC Chamber News (Monthly) Eagan Business News (?) /S.3 Community Facility Task Force Meeting March 31, 2000 Community Responses 668 resident responses received as of March 29, 2000. 108 business responses received as of March 29, 2000 Outdoor Site Components #1 ranked: Walking/biking paths Launch/viewing area for July 4" Fireworks Bandshell Picnic Shelter/Pavilion Playground Festival Grounds #2 ranked: Walking/biking paths Launch/viewing area for July 4`h fireworks Festival Grounds Picnic shelter/pavilion Bandshell #3 ranked: Bandshell Fireworks Walking/biking paths Playground Picnic shelter/pavilion Festival Grounds #4 ranked: Picnic shelter/pavilion Bandshell Walking/biking paths Formal gardens Plaza/fountain Playground #5 ranked: Walking/biking paths Picnic shelter/pavilion Formal gardens Fireworks Plaza/fountain Is3 A%. Exhibit 10A Other features checked: 1. Plaza Fountain 2. Launching July 4`h Fireworks 3. Playground 4. Picnic Shelter/pavilion 5. Formal Gardens 6. Sliding/Tubing Hill 7. Lawn Games Area 8. Outdoor Ice Rink 9. Bandshell 10. Walking/Biking Paths 11. Festival Grounds 12. Outdoor tennis courts 13. Putting Green 14. Information Kiosk 15. Skateboard Park 16. Garden Plots 17. Sports Fields ■ Soccer ■ Baseball ■ Softball ■ Football ■ Volleyball ■ Hockey Other interests identified (in no particular order): ■ Picnic tables ■ Grills ■ Badminton • Dog park ■ Wildlife preserve ■ Non -paved hiking path ■ Sand volleyball ■ Restrooms • Underground parking ■ Kiddie wading pool ■ Athletic Dome ■ Mountain bike trails ■ Concessions ■ Miniature golf • Frisbee golf • City Christmas tree ■ Driving range Communitz ActiOty Center Features unctions: #1 ranked: Teen center Senior Center Walking track Indoor playground Meeting rooms Basketball/volleyball courts Banquet facilities #2 ranked: Teen center Walking track Meeting rooms Senior Center Health & fitness equip area Aerobic exercise area Basketball/volleyball courts #3 ranked: Walking track Meeting rooms Senior Center Teen Center Health & Fitness equipment Basketball/volleyball courts #4 ranked: Teen Center Walking track Meeting room Arts & Crafts Rooms Aerobic exercise area Senior Center Basketball/volleyball #5 ranked: Teen center Walking track Senior Center Health & fitness equipment Music Room Gathering space Meeting Rooms Indoor Play Aerobic exercise Arts & Crafts Exhibit 10B Other features checked: 1. Arts & Crafts Room 2. Informal Gathering Space 3. Aerobic/Exercise Area 4. Locker Rooms S. Walking Track 6. Meeting Rooms 7. Kitchen 8. Health/Fitness Equip.Area 9. Historical Society 10. Informational Kiosk 11. Climbing Wall 12. Basketball/Volleyball Courts 13. Banquet Facilites 14. Senior Center 15. Music Room 16. Indoor Playground 17. Teen Center 18. Computer Room 19. Preschool/childcare area 20. Racquetball Courts 21. Video Conferencing Area Other areas identified: (in no particular order) ■ Multipurpose gym ■ Indoor golf ■ Indoor tennis • Music storage ■ Concessions ■ Ballroom dancing ■ Theater ■ Ping Pong ■ Library ■ Indoor pool Exhibit 11 CITY OF EAGAN, MINNESOTA $15,3559000 General Obligation Recreational Facilities Bonds, Series 2000 Estimated Tax Impact — Based on Market Value Avg. Annual D/S: 1999/2000 Estimated Market Value: Tax Rate Increase (b): 20 Year Bonds $1,402,420 $398429261,700 0.03650% Estimated Market Value (a) Annual Monthly $1009000 ........................ $ .. 36 ...... 3 1259000 ............................46...... 4 144,000........... ..................53...... 4 2009000o see so 0000es go assesses *see so 73 ...... 6 50090000 go . . . . . . so . . . . . . . . . . . . . . . . 182 . . . . . . 15 190009000 . . . . . . . . . . . . . . . . . . . . . . . . . . . 365 ......30 Your Estimated Market Value X .0003650 = Your Impact (a) The estimated market value is the assessor's value and not necessarily the price the property would bring if sold. (b) The calculation of the tax rate per $1,000 of estimated market value is determined by dividing the annual debt service requirement by the City's 1999/2000 estimated market value. Note: Changes in interest rates, timing or size of the bond issue may cause significant alterations of this information. I S 3 Co r Exhibit 9 Iva wad VoUr 9;W,&qCkfpffout &, t&&M 18y X&MA e- The City of Eagan has purchased property in the central area of Eagan near the intersection of Yankee Doodle and Pilot Knob Roads. This property is intended to be developed as a community central park. The City Council has created a task force of residents, representatives from community organizations, and businesses to assist in the planning and development process for this property; however, the task force and the Council would also like to bring as much community input into this development process as possible. They have, therefore, asked for community feedback to be gathered regarding the needs and vision for this property including passive and active recreational features, site facilities, and a community activity center. Please fill out the following form ranking your top 1- 5 choices in each category (1 being your highest priority). You may also mark (X). any other features which you would utilize or which you believe are priorities for this facility. Please include any additional features and comments you wish to have considered. Outdoor Site Comltonents: CommunitN- ActivitN Center Features/Functions: Bandshell Aerobic/Exercise Area Community Gardening Plots Festival Grounds Formal or Display Gardens Informational Kiosks Launch/Viewing Area for (July 4th) Large Aerial Fireworks Displays Lawn Games Area (croquet, bocce ball, etc.) Outdoor Ice Skating Rink Picnic Shelter/Pavilion Playground Plaza/Fountain Putting Green Skateboard Ramps/Area Sliding/Tubing Hill Sports Fields --specify type(s) Tennis Courts (outdoor) Walking/Biking Paths Other: Art/Craft Rooms Banquet Facilities Preferred seating capabilities Basketball/Volleyball Courts Climbing Wall Computer Room Historical Society Health and Fitness Equipment Area Informational Kiosks Informal Gathering/Lounge Space(s) Indoor Play Equipment Locker Rooms Meeting/Multi Purpose Rooms Music Room Preschool/Child Care Area Racquetball Courts Senior Center Teaching Kitchen Teen Center Video Conferencing Center 7&nk you fol' Vour Walking/Running Track X Llslstallc8 8C theAackt Other: If there are items, facilities, or functions which you do not see on this list, please list them as "other" or make any comments below which you wish to have considered: ;i�cltv Questions?Calr65f-68f-46ot of aagan "Fax, i9rop-off or ?Kai Back Please ?turn �'y Xffircti e- ISO ` q 63t-68t-46tz r.ro�o doy a gdvj, -a6Isod i9doid yoaBlo -do) uo dvii �C: y3 y;totp>oj ylvu kq uin3oi o,, Z719 MA 'uvicvz p� gouX IOJ!d# D9g' uViciz jo �!,q ip-4 Y,?JVIWC V ) n, aa3u�� jruncucuo��.�a�lns3ua� V utaaa o3 a�� y6tu no ti3snlM �nogr� r�pi rnonrm anrtj Ovrpy� J)Iof 3 a()