07/02/1996 - City Council RegularAGENDA
EAGAN CITY COUNCIL - REGULAR MEETING
EAGAN MUNICIPAL CENTER BUILDING
JULY 2, 1996
6:30 P.M.
I. ROLL CALL i PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA & APPROVAL OF MINUTES (BLUE)
III. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT)
IV. DEPARTMENT BEAD BUSINESS (BLUE)
V. CONSENT AGENDA (PINK)
A. PERSONNEL ITEMS
re B. CONTRACT 96-15, Receive Bids/Award Contract (Meadowview Rd. - Utilities)
C. CONTRACT 96-16, Approve Plans/Authorize Ad for Bids (Biscayne Ave. & Hull
iSt./TH 3 - Utilities & Streets)
D. PROJECT 704, Receive Report/Order Public Hearing (Lexington & Wescott -
Signal)
E. CONTRACT 95-03, Approve Change Order #2 (Red Pine Lane - Signal
Modifications)
F. FINDINGS OF FACT, Honey Tree Ltd. (Honey Tree First Addition) located west
of Nicols Road and bounded on the north, west and south by Erin Drive
G. RESOLUTION, Amending the McKee Addition Comprehensive Guide Plan Amendment
H. CLARIFICATION, of Architectural Guide Lines for Eagan Promenade
I. ADOPT, Water Quality Management Plan Update
J. RESOLUTION, Continuation of Safe and Sober Grant
t� K. CONTRACT 96-18, Approve Plans/Authorize Ad for Bids (South Hills Add. &
7 Wilderness Run Road - Overlay)
I& L. MASSAGE THERAPY LICENSE, for James Deyoe to practice at Lifetime Fitness,
1565 Thomas Centre Drive
y 9 M. EXTENSION FOR RECORDING, final subdivision - Pruesse Addition, located north
%of Old Sibley Mem. Hwy., south of TH 13
N . EXTENSION OF PRELIMINARY SUBDIVISION, Oak Pointe of Eagan (Outlot D), OCP -
Homes, Inc., located east of Plaza Drive and west of Galaxie Ave.
O. MODIFICATION, of condition affecting wetland replacement plan, Eagandale
Corporate Center
VI. 7:00 - PUBLIC BEARINGS (SALMON)
S?A. PROJECT 709, Kennebec Drive, Yankee Doodle Rd. & TH 13/Blackhawk Rd.
(Streets & Signal Imp.)
B. PROJECT 703, Mallard Park 2nd Addition (Street Reconstruction)
C. VARIANCE, Professional Plastics, a Variance of 64.5' to the buffer setback
Of 100' for Light Industrial parcel that abuts an Agricultural, Residential,
or Public Facilities district for Lots 21, 22, 23, and 24, Block 2,
Eagandale Center Industrial Park No. 4 located on the NE corner of Mike
Collins Drive and Yankee Doodle Road
VII. OLD BUSINESS (ORCHID)
A. CONTRACT 96-12, Receive Bids/Award Contract (Northwood Dr. - Streets
& Utilities)
VIII. NEW BUSINESS (TAN)
,y A. CONDITIONAL USE PERMIT - MCG'S INC., to allow motor fuel sales on Lot 1,
Block 1, Silver Bell Center located on Silver Bell Road on the east side of
Q McDonald's in the SW 1/4 of Section 17
J / .�I B. PLANNED DEVELOPMENT AMENDMENT - ARCHITECTRONIX, INC., for Lot 4, Block 2,
f' Eagan Promenade for a Stuart Anderson's Cattle Company restaurant located
1 on the north side of Yankee Doodle Road in the S 1/2 of Section 10
IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY)
X. ADMINISTRATIVE AGENDA (GREEN)
XI. VISITORS TO BE BEARD (for those persons not on agenda)
XII. ADJOUR2MNT
XIII. EXECUTIVE SESSION
The City of Eagan is committed to the policy that all persons have equal access to its programs, services,
activities, facilities and employment without regard to race, color, creed, religion, national origin, sex,
disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary
aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of
less than 96 hours is received, the City of Eagan will attempt to provide such aid.
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JUNE 28, 1996
SUBJECT: AGENDA INFORMATION FOR JULY 2,1996 CITY COUNCIL MEETING
After approval is given to the July 2, 1996 City Council agenda, the regular meeting minutes for
the June 18, 1996 City Council meeting and the minutes for the June 18, 1996 Special City
Council meeting, the following items are in order for consideration.
There is no Department Head Business to come before the Council at this time.
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
June 18, 1996
A regular meeting of the Eagan 04'Council was held on Tuesday, June 18, 1996 at 6:30 p.m, at
the Eagan Municipal Center. Present werat:gy 3i::I5:w' .C;�jncilmembers Wachter, Awada, Masin
and Hunter. Also present were City AdmiW'Ct$„:Senior Planner Lisa Freese, Assistant
Engineer Mike Foertsch, and City Attomqiy .Jim Sheldon.
Tom Mullon, American Legion, Eagan Post 594, gave a short invocation and led the Pledge of
Allegiance. Mayor Egan recognized Eagan Post 594 for the donation of a flag to the City and thanked
them for participating in the dedication ceremony. Mayor Egan also noted that Lexington Standard was
responsible for the donation of the flag pole and he thanked them for their contribution.
At
Counclimember Masin moved, Chi ncllmer r Awada seconded a motion to adopt the agenda
as presented. Aye: 5 Nay: 0
IIlN TE$ 1� J'.0 �f, # t LIR MEETING
Councilmembers noted typographical corrections to pages 12 & 13. Councilmember Masin
moved, Councilmember Awada seconded a motion to approve the minutes of the June 4, 1996 regular
meeting as corrected. Aye: 5 Nay: 0
IAiNI fTfS pF THE JUNl , i8 PE IAL MEETING
Councilmember Wachter moved} ?�o�i'.cilmembe.KAwada seconded a motion to approve the
minutes of the June 4, 1996 special meetlgq.-::Ayee : 5 Niy: 0
YIS1T0AS TP��� .-'--
David Szott, Chair of the Parks Bond Referendum Task Force, addressed the Council. He
referenced a letter that was delivered to the Council earlier In the day in regard to the referendum date.
He stated that he appreciates the support of the Council in regard to the $4.6 million dollar amount. He
also stated that he understood their concern regarding the cost of holding the referendum separate from
the General Election. However, he added that. -the Land Acquisition Subcommittee, the APRNRC and
Task Force are all in agreement and feel:ii$i fr:aif:yii:ive the referendum more chance for
success. He also added that they feel ttWoferen4f;c :.. sue is important enough to stand on its own
merit.
Councilmember Hunter asked a*jzr i) in regard to the reconsideration of the date
that was tentatively set at the June 4, 19Q. Ctiultif:tirig::le stated that he felt It would be
necessary to open this back up to the public so they coup' Voice their opinions. He felt the Council
could not act before the next meeting. He questioned If this would allow enough time to legally be put
on the ballot for an August 6 referendum.
Administrator Hedges said that the deadtirr+e *. t;:the August 6 referendum was tonight's Council
meeting and added that the Council would .# a?ae;!:ib aic€ :t iiot in order for the referendum to be held on
August 6. He stated that the resolution tit: be passed 'W4h:*! 1. a timeframe of 45 days prior to the
election date of the referendum. He alsd- btited that this was.:A::non-publ!shed agenda item for this
evening's meeting.
EAGAN CITY COUNCIL MEETING MINUTES: JUNE 18, 1996
PAGE 2
Councilmember Awada asked ho"Wthe Task Force would feel about putting the referendum with
the Primary Election vs. the General EleC1k.m;,:..44q�q:In icated..that the Task Force had discussed the
idea, but felt the Primary Election is a siw#ufi would only appeal to those interested
In the primary candidates for a straight pay. He stat ttieji'felt this would not attract a cross section
of voters and indicated that they would pi:efer the General Election as opposed to the Primary.
Councilmember Masin felt the September- to is closer to the August date and prefers the September
date. Councilmember Awada stated that she agreed with Councilmember Hunter and that the Council
should not act on a non -published 'item without allowing for public input. She suggested the Council
reconsider this on the next Council agenda, which would leave open a later date in August, the Primary
or the General Election. Councilmember.Awada also stated that it would be ideal for the referendum to
stand on Its own If it didn't cost so much to hold a.speciai election. Councilmember Wachter stated that
he would like to have an Informed constitsii ncy re&fding the bond referendum issue.
Councilmember Wachter moved;:bounciirrieM%* ber Masin seconded a motion to reconsider and
place the Item on the next Council agerog.:: :::.:.
Bea Blomquist addressed the Council regarding her concerns with the bond issue in regard to
the residential and business community and feels there's a lot of unanswered questions. She added
that by vacillating in regard to the date, questions may arise as to what's wrong with the bond issue.
She also added that it's unfair for the Council to reconsider because the public felt the Council had
made their decision at the last meeting. She also noted her.cpncern with high taxes and stated that she
feels a special referendum is unnecessary given the 1Post�..*.'P U�cumember Hunter stated that he agreed
with Bea Blomquist in regard to reconsiderinnce it was already acted on at the fast
meeting. However, he added that he the date of the election affects the integrity
of the bond referendum. Mayor Egan sfated.he was cokerned about the action the Council was taking
and expressed his concern that the letter s0i�i4t.4::l?y.ttie Task Force should have been received earlier
In order that this item could have been placed otT• 1 e:tg-g�itr:.agenda. Councilmember Masin stated she
feels that the referendum Is important and the reason tfi*e`; #tie::spas changed was to be sensitive to
saving money.
There was some question as to what was acted on at the last Council meeting in regard to the
date for the referendum. Councilmember Wachter withdrew his earlier motion. Hedges noted that on
page 15 of the June 4 minutes, the motion wa0c, receive the Task Force report and direct the
preparation of a resolution targeting Noveri3 et :5;:199r?:Wftbeneral Election for the parks bond
referendum In the amount of $4.6 millior.l... t A*l`*i:'-:H6:**d:*6& the motion clearly suggests that the
amount was set, but that the date was Whtively sed iand would be firmly set when the resolution was
formally adopted. He also added that Jennifer Hea pn and John Young had raised questions at the last
Council meeting and It was decided thaYAe Task -*0 ce would address those questions sometime within
the next 30 days. He further added thax:i€:sat cii it _int:1b*::date for the second meeting in July, those
questions would be able to be addressistl°:iie�t'rietltk n16Aiff-4his may not allow a change to the date
for August 20, but it would still keep open the dates of the Primary or General Election.
Councilmembers concurred with bringing this item to the July 16 Council meeting.
SPECIAk RECOGNITIONS
Mayor Egan again recognized th�'.Ai Rican Lie g iit3 Fagan Post 594 for the dedication
ceremony and the dedication of the flag;:;:::
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, 1996
PAGE 3
pEP ME t `:flF_ D: i3;USfM$
Administrator Hedges gave an overview..on the prpcess.of determining a name for the athletic
fields at Lexington and Diffiey. He noted. JOWvW.:' eructed with Lexington Diffley Athletic
Fields being the choice with the most respariss:'
Councilmember Hunter moved, Cit}ncilmember Masin seconded a motion to officially name the
athletic fields "Lexington Diffley Athletic Fields." Aye: 3 Nay: 2 (Councilmember Wachter and
Councilmember Awada)
Mayor Egan recognized Brenda Haugen, reporter for the Thisweek Newspaper, who was in the
audience and thanked her for the article:,!i;itten by her in regard to the City of Eagan's internship
program and the L.P. Cookingham Carel*r:Oevelopt Wt Award received by Administrator Hedges. He
also acknowledged the present Intern Lc!? thzo Dav%::ilvho was also interviewed for the article.
Hedges asked for clarification ort.An•1tem.thpt was.addressed at the special workshop, and the
direction that should be given to staff in g i f:3t tfi ::i tA:04the Wescott Townhome rehabilitation
project. Mayor Egan stated staff should contin0d to'negotiate'with the property owner to get closer to
the equity price. It was noted that the City should continue to pursue three options. The first option
would be to work with the HRA in pursuing the acquisition of the entire four unit building vs. the initial
objective of only acquiring one unit. The second option would be the City offering to "buy down" a
portion of the acquisition cost of the 949 building to allow the HRA to offer the units at the market rate.
The third option would be for the City to participate financially'.tri a total buyout/rehabilitation of the
Wescott townhomes either structured as a private.xtjio:iksi::a',Single ownership or as a public HRA
buyout.
Administrator Hedges noted that Items C & D"siatit�tt#: removed from the consent agenda and
moved to the first two items under Old Business.
In regard to Item A, Personnel items. Item 4, Reclassification/Seasonal Part-time Presch
Instructor, Councilmember Wachter stated he was concerned about the impact this would have on the
budget in the future and what benefits would be included. He also added that if we have to keep up
with the benefits, then we have to reduce the;iiirper of.eploees. Hedges indicated that all the
standard benefits would apply to this po$ iQri; flit# Wo
'66":06 rated. Councilmember Masin asked if
the fees collected from the programs wa "help %:'*'O -:the increase. Councilmember Hunter stated that
If the fees do not cover the cost of these 'special pd0tions, the Council needs to know what they are
subsidizing.
In regard to Item C, Findings Subdivision Conditional Use
Permits and Variance for Cheslev Freiahtliner. This item was removed from the consent agenda and
moved to the first item under Old Business.
In regard to Item D, Deny V.
Item was removed from the consent
the first item under Old Business.
This
In regard to Item F, Recommend,'. tri Airport Rel�is Commission, Noise Abatement
Departure Profiles, Mayor Egan stated t11i fak the last MASA'�`••'•�t3oard meeting, this item was discussed
and was a contentious item. He raised:,::Ooncern that the pgfty may be deviating from MASAC's
policy. Assistant to the Administrator F#Ahi3eSteittetaied.ihat::Wyor Egan's observation was correct and
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, 19%
PAGE 4
that the number of affected residents in
.gan from each procedure is relatively close; although the
close -in proceduie will result in about 35:.ire W. people being within one of the contours. He added that
the commission determined it might be w,QnhwNll?..to.try,the,fklternative close -in procedure. Mayor Egan
4:'
suggested the procedure being recommi�Wilii ':ih MOneapolis be used as a guide.
In regard to Item H, Cedarvale. 8 ial Services District Major Com ex Sign. Councilmember
Masin questioned the placement of the 4.10'ln the middle of the divider along with the billboard. Senior
Planner Freese noted that the sign location is to the east of the billboard. She also stated that there Is a
clump of trees In that location, but they will not obstruct the view of the sign. Councilmember Masin
asked if the sign is in the middle of Hwy. 13. Freese stated that the sign will be ten feet off the edge of
Cedarvale Boulevard in the public right-of-way.
In regard to Item L, Approve, 1 ule. SEH. Inc., Councilmember Hunter questioned
why the Increase in fees should be retrco"O'"ve to AOi* 1 and also asked If the City had been paying the
bills since April 1. Assistant Engineer F6Wsch lndie ed that the bills have not been paid since April 1.
Councilmember Hunter suggested that t4.-.eft9.diva..0ate. of.thEt increase in fees should be July 1.
Councilmember Wachter questioned the'
4t.:It would be possible to negotiate with
SEH. Mayor Egan noted that the calculail'ons are no irid6try'U)mparable to other consultants, since
they have different ways of calculating their fees. He also added that using SEH is very cost effective
and that their fees are in line with other consultants. Foertsch Indicated that SEH's fees are similar to
other consultants. Councilmember Masin suggested that the fee schedules for all consultants be
adopted at the same time. Mayor Egan concurred. Foertsch 'l s ' ated that SEH has a different fiscal year
than other consultants. Councilmember Hunter noted V)0:16.0:0te adjustment should be asked for up
front so a comparison could be done. Foe�rtsch.-said.-'.iiY't*':..I..I'it'.y.":could request this be done in the future.
Hedges noted that letters could be sent.se,
6#'did!Wments to all consultants prior to the budget
process. He also added that some extaimi6"W'ould nee'*d-'to be given to consultants for this year.
Counclimember Hunter moved, CouncilmeadwVaphtei a motion to approve the 1996 Fee
Schedule for SEH, Inc. effective July 1, 1996.
In regard to Item 0, Approve Change Order #1. Coi4 _96-0.3, (Well #19 - Pumping Facilities),
Councilmember Wachter questioned why the well was drilled and then oversized. Assistant Engineer
Foertsch Indicated that during the well drilling process, the well was bid with three different size casings.
He added that during the process they were able to put In two longer, larger casings allowing for greater
flexibility. Councilmember Wachter asked If that was decided after the crews had already begun digging.
Foertsch indicated that was the case.
In regard to Item R, Contract % D. 612k.=** *Extended Work Hours (Eagan Promenade
Addition), Councilmember Masin stated 'fik reservations regarding noise during early morning hours and
late at night. She added that complainii., ould bO::*eived similar to those received regarding the deer
cannon project. Councilmember Huntqr:v red
. _Qn.w�r - ;.,::H -.state4.that the City should adopt the same
policy as was adopted in that case andii is received, the hours should be
moved back. Councilmember Wachter agreed. Mayor Egan directed Administrator Hedges to move
back the hours and handle this Issue administratively if any complaints are received.
In regard to Item V, Approve. 7-1-96 to 7.1-97 General Insurance Renewal. Councilmember
Wachter commented about the favorable prp received.
A. Personnel Items
m
Item 1. It was recommended to appro4ihe hiring of a pergbg to be named as a Combination Building
Inspector. .........
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, I956
PAGE 5
Item 2. It was recommended to approv6:the hiring of Brian Distad as a temporary part-time Recycling
Intern.
Item 3. ft was recommended to approve:-'1ft.: man as a temporary part-time MIS
Technician.
Item 4. It was recommended to reclassiN.,.:6e two part-time seasonal pre-school instructor positions to
the status of part-time regular positions.
Item 5. It was recommended to approve contracting with Rick Bradley on a temporary basis through
December, 1996, to perform the City's required electrical inspections.
Item 6. It was recommended to approvOilhe hiring:.'6t Ian O'Loughlin as a seasonal ballfield attendant.
Item 7. It was recommended to approvo:.'the hirind:6f Michael Wallis as a seasonal Parks/Forestry
Technician.
Item 8. It was recommended to approve the hiring o Eric Bergh, Carrie Ann Gangl and Michael Gust as,
seasonal Utility Maintenance Workers.
Item 9. It was recommended to approve the hiring of Nova Butor and Matt Hanson as seasonal Park
Maintenance Workers.
Item 10. It was recommended to approve the "'. Pfetcher and Sandra Hillyer as seasonal..
Softball Camp Instructors.
Item 11. It was recommended to approve* -1 mr1hapf Jin Andrew and Kim Moen as seasonal part-time
Recreation Assistants.
Item 12. It was recommended to approve the hiring of Lisa 1441he as a seasonal part-time Recreation
Leader.
Item 13. It was recommended to approve the hiring of Lynne Hockford as a seasonal part-time
Preschool Leader.
Item 14. It was recommended to appr0.,;0fi6*:h'1I`Ir%' 0,.:1<*M::9bnIender, John Hayden, and Lisa Hayden
as seasonal part-time Tennis Instructor.*x':
Item 15. It was recommended to acce6f:the resigio6n from Bette Parks, Clerical Tech 11, Central
Services Maintenance, who Is retiring.
Item 16. It was recommended to accept the resignation from Kelly Blommel, Utility Maintenance Worker
B. Massage Theral2v License for Michael J. Persing to Practice at Wastl Chiropractic, 1340 Duckwood
Prb& It was recommended to approve a massage.therapy license for Michael Persing to practice at
Wastl Chiropractic Clinic as presented.
C. Findings of Fact. UPS 2nd j
Doodle Road and Kutoff Court.
A
er Old Business).
(This Rem was considered
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, 1996
PAGE 6
under Old Business).
E. Award Contract, Municipal Buildings Ftgf�
refuse and recycling contract to Asgard,,..'*.*.,,
It was recommended to award
F. Recommendation, Airport Relations mission, Noise Abatement Departure Profiles. It was
recommended to adopt a recommendati&i --by the Airports Relations Commission to support
Implementation of the close -in noise abatement departure profile for operations southeast of
Minneapolis/St. Paul International Airport.
G. Final Subdivision. Centex Homes forPgntex V
south of Robin Lane. It was recommen* to apl
Addition located east of Highway 13 and:#uth of
H. Cedarvale, Special Services Distrii
proposed major complex sign for the
a Final Subdivision for the Centex Vermillion 2nd
i Lane.
It was recommended to approve the
:es District.
I. Approve Change Order #1. Contract 95-21. (Schwan Lake Water Quality Improvement). It was
recommended to approve Change Order No. 1 (Contract 95-21 - Schwan Lake Water Quality
Improvement) and authorize the Mayor and City Clerk to execute all related documents.
J. AoDrove Change Order #1. Contract 95-13. (Northridoe Drive - Utilities). It was recommended to
approve Change Order No. i to Contract 95-13 (Northridge: >k - Utilities) and authorize the Mayor and
City Clerk to execute all related documents.
K. Vacate Utility Easement, Receive PetitiOfi/Schedule Public Hearing. (Oudot A. George W. Giles
Addition). It was recommended to receive'ttr:ptition to'vacate a portion of an existing utility easement
over Oudot A, George W. Giles Addition, and sCli'edit .::puplip hearing to be held on July 16> 1996.
L Approve, 1996 Fee Schedule, SEH, Inc. It was recommended to approve the 1996 Fee Schedule for
SEH, Inc. Councilmember Hunter moved, Councilmember Wachter seconded a motion to approve the
1996 Fee Schedule for SEH, Inc. effective July 1, 1996. Aye: 5 Nay: 0
M. Contract 96-11. Approve Extended Work Hours (Yankee Doodle Road). It was recommended to
approve extended work hours for Contract *&-!.:(Yankee;:Qop0le Road - Street & Signal Improvements)
for the hours of 6:00 a.m. to 8:00 p.m. fFpr %VeW* "-p4&-: november 1, 1996.
N. Approve Change Order #1. Contract, -05. (Northridge Drive - Streets). It was recommended to
approve Change Order #1 to Contract &"5 (No vi# 1dge Drive - Streets) and authorize the Mayor and
City Clerk to execute all related docurnOritfi;:; ...
O. Approve Change Order #1. Contract 96-03. (Well #19 - Pumping Facilities). It was recommended to
approve Change Order #1 to Contract 96-03 (Well No. 19 - Pumping Facility & Watermain) and
authorize the Mayor and City Clerk to execute all related documents.
P. Approve Contract 95-14. (Clemson Drive:is: t�l'til est. It was recommended to approve
Change Order #1 to Contract 95-14 (ClerrW*- rlve& Utilities) and authorize the Mayor and
City Clerk to execute all related documeti.
Q. Project 695, Approve Right of Entry':4i reement (Yankee noodle Road - Lockheed Martin). It was
recommended to approve the Right -of -8> y:,Agremexx;fQe-:PKject 695 (Yankee Doodle Road) for
EAGAN CIN COUNCIL MEETING MINUTES; JUNE 18, 1996
PAGE 7
City Clerk to execute all related documents.
R. Contract 95 -DDD, Approve Extended 1N}( Hogre (Magpin Promenade Addition). It was
recommended to approve extended workljs—. i `Yk`�r�trt DDD, (Eagan Promenade Addition) for
the hours of 5:00 a.m. to Midnight, Monday'ifi'itiiiigii:'*SattXctaq;'rom present time to November 30, 1996.
S. Massage Therapv License for Chadlck to Practice at Lifetime Fitness 1565 Thomas Cent(
riv . It was recommended to approve a massage therapy license for Chad Houck to practice at
Lifetime Fitness as presented.
T. Final Planned Development, Farm I
was recommended to approve a Final
Lot 1, Block 1, Eagandale LeMay Lake
Residence Inn and west of I -35E.
U. Approve. Holz Farm, Right -
the Council's direction regarding
1. Eagandale LeMay Lake 5th Addition. It
t to allow a 23,000 sq. ft. office building on
at 3080 Eagandale Place south of the
nended to authorize staff to implement
Cliff Road.
V. Approve. 7-1-96 to 7-1-97 General Insurance Renewal. It was recommended to approve the general
insurance renewal for 7-1-96 to 7-1-97.
W. Approve. Plans and Specifications and Advertise
of Tennis Courts at Northview. It was recommended
advertisement for bids for tennis court resurfacina::0
X. Approve, Change Order #1. Contra)
approve Change Order #1 for Contract
Y. Approve, Change Orders, Municipal Center Building:
change orders for the Pink Companies resulting in a net
$274.32.
plans and specifications, authorize
tennis courts at Northview Athletic
'k Pavilion). It was recommended to
Pavilion in the amount of $7,726.51.
It was recommended to approve
the Municipal Center Project of
Z. Final Subdivision, Wobken, Walsh, Noreen, Architects. Inc., for Wescott Hills 5th Addition, located
between Wescott Square and Trails End Road. It was recommended to approve a Final Subdivision
(Wescott Hills 5th Addition) consisting of fopi:16 S..on 1.Q7; -acres of property currently platted at Lots 15 -
19 of Wescott Hills Revised 3rd Addition;Doodle Road, east of Ivy Lane in the
NE 1/4 of Section 14.
AA. Contract 96-12. Receive Bids
recommended to receive the bids for
contract to the lowest responsible bic
documents.
rive - Street and Utilities). It was
Drive - Streets & Utilities), award the
and City Clerk to execute all related
Councilmember Hunter moved, Councilmember Wachter seconded a motion to approve the
consent agenda with the noted modifications. Aye: 5 Nay: 0
APPOINTMENT, BURNSVILLE/EAGAN COMMUNICATIONS COMMISSION
Administrator Hedges explaine03 ballot.pFAC pr**tai members of the audience.
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, 1996
PAGE 8
Councilmember Hunter moved, 06nciimember Wachter seconded a motion to appoint Jeff May
to fill the current commission vacancy oi:811f Ista for the remainder of a three-year term on the
Burnsville/Eagan Communications Commisip.; :.Ayer.:5 .•N��C; . 0
Max Ramsey was appointed, by. a'ma.lority'oi'iitie'f�aXofs, as the replacement for the remainder
of the one-year alternate term on the Bur trills/Eagan Communications Commission which was vacated
by Jeff May. ..
PUBUC HSARINGS
VACATE pRAINAGE & UTILITY EASEMENT
LOT 8, SL:� ;:COUNTflY HOLLOW IST ADDN
Administrator Hedges gave an o.VWiew ot"s item. Assistant Engineer Foertsch gave a staff
report. Mayor Egan then opened the pdbllc heariit4o anyone wishing to speak. James Walsh, 4132
Prairie Ridge Road, addressed the Couri`6R:t. i'tii!ig-'hqy,r0ul: Jilcp�:to use his lot to the fullest. He added
that the sewer line dead ends and will ntvei+ l- 6 -used; -::-T ae�.Uing no one else wishing to speak, Mayor
Egan turned the discussion back to the Council.
Councilmember Wachter moved, Councilmember Hunter seconded a motion to close the public
hearing and approve the vacation of the drainage and utility easement as described over Lot 6, Block 5,
Country Hollow 1 st Addition, with the stipulation that the proparty owner agrees not to hold the City
responsible for the soil densities and/or for providing:.pd' �,t'',itiible for building footing construction
within the vacated easement area, and authorize: tte:;iYlajrcr and City Clerk to execute all related
documents. Aye: 5 Nay: 0
VACATION OF PUBLIC RIGHT-OF-WAY, YANKEE COURT & KUTOFF DRIVE.
(These items were pulled from the consent agenda and considered as one action)
Administrator Hedges gave a brief overview of this item. Hedges asked City Attorney Sheldon If
part of a motion where three separate land,uee:dacisions ware,enacted could be reconsidered and what
the correct procedure would be. Sheldon).
a.Y. this motion would be the same as if
the Council had not previously voted ori�il 'iss6d;::: *4fifed If was an all or nothing proposition, Gary
Gandrud, representative for the applicai!i ,':stated t1%f:tIPS is making this request and not Chesley
Freight, since the purchase agreement ftA expired..apd the Chesley project is no longer being
considered. He added that the properfji'.-p !ner.W.I .. west is interested in buying the additional land.
Councilmember Wachter asked d they rti f :tb St:IkiR?! :$:ii&+ application. Sheldon questioned if this
was the same proposal as before. Garidrud'restated't'hai'tFie''{ilat is the same as was applied for before.
He also added that if this was reconsidered, Lot 1 could be left in the same condition as it is in today
and that the change would be to straighten out Lot 2. He said that if this item was brought back, they
would meet with the neighbors and explain to them what they were planning on doing,
Mayor Egan stated that some concet�tit--:'&:+eritpfessed by the neighborhood and that they
would prefer the Planned Unit Developrrii6,0'the way lt: :with 16 lots, since they would prefer 16
smaller businesses vs. 2 or 3 larger ones::::# le added that i*f...6 parcel is replatted, that objective may
not be accomplished. Councilmember:Hunter stated that even though this was the same line as before,
It is a new application and would requi**Z new public hearir ;; Councilmember Wachter concurred.
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, 19%
PAGE 9
Hedges stated that staff would agree as viten. It was felt that the original action that was presented on
the agenda should be taken.
Councilmember Hunter moved, CQ tric fr i7ci Si W� seconded a motion to approve a
resolution denying a request by Chesley') ;1.O.Mftiii '*i6?:i3.:Pi�li�iinary Subdivision, Conditional Use
Permits and Variance to allow a truck salaand service facility including outdoor storage on property
located east of Hwy. 149 and south of Y�Fi�ee Doodle Road and deny the vacation of public right-of-way
for Yankee Court and Kutoff Drive. Aye: 5 Nay: 0
CONSIDER REQUEST FOR JOINT POWERS AGREEMENT WITH INVER GROVE HEIGHTS
Administrator Hedges gave an o?i &iew of.thjs item. Jim Willis, Inver Grove Heights City
Administrator, addressed the Council an0.-4tated tti*.they would like to continue the work they began
and complete their long range planning tar the cit `.`Ad that extending utility services from the City of
Eagan to the City of Inver Grove Height 911:416 the m6it:'Iconomlcal option. He added that he would like to
continue a cooperative relationship withhe;City:.pf..Eagan,... Mzrl4 Anderson, Director of Land
t3ie:aS les [e ti g to other services, i.e., Police, Fire,
Development for Lundgren Brothers, addfes5
Parks. He added that they are only talking about utility services in this case. He further added that the
pipes would be owned and maintained by Inver Grove Heights and that Eagan would only be providing
the flow. He noted that Eagan's system was designed to have the capacity for the designated area. He
also noted that this project would result in reimbursement to the City of Eagan. Allen mentioned that the
Joint Powers Agreement (JPA) would create an opportunity to work on border issues. He said that his
company has offered to pay up to $5,000 to cover legal: ex3iet�es involved with investigating the
possibility of a JPA
Mayor Egan referenced Howard-,:K116.'s letter tM4f- was submitted encouraging the Council to
complete the JPA. Mayor Egan stated that:�*.*'banaerned about the residents of the City of Eagan. He
also noted that the JPA must meet three criteria.-:-:Tt.i ,*:ii' :>~riteria should require that the JPA meet the
engineering standards in regard to capacity. The secchd-:0.40tia should question whether this
agreement is legally enforceable. He stated he feels ft's important to be a good neighbor when there's
the possibility of reciprocation. The third criteria he mentioned was if the JPA was prudent from an
accounting and financial point of view. Councilmember Wachter asked where the benefits were to the
taxpayers of the City of Eagan. Councilmember Masin added that she agrees with Mayor Egan's
concerns and she also questioned the stabilfty of Inver Grove Heights' city planning. She added that in
regard to the Captain Dodd issue, they did;fiii pw ani!. >rpsRivity to the City of Eagan.
Councilmember Hunter asked If the Citx.;by selling utilities. ,Assistant
Engineer Foertsch indicated that a profii:is not exerted at this point. Councilmember Hunter
expressed his concern with risk factors:,'such as sewers backing up and the effect it would have on
Eagan residents. He also stated that it.w.. ld regWi4i: more staff time from the City of Eagan employees
and added this may decrease the qualitji:;ani ; k.: rfort�nsd:.h.Eagan as a result. He also added Inver
Grove Heights was not neighborly in issue.
Mayor Egan stated the benefits Eagan would receive as a result of this agreement, such as
creating a gateway by assuring the quality of development on the border. He also added that the costs
charged would provide a surplus to the City. Counpilmember Awada stated that she preferred to have
Lundgren Brothers building on the border a quality builder. Councilmember Masin
stated that the partnership needs credibility -:a! * �'tfiat,
?C�lincil would need to see detailed plans from
Inver Grove Heights. Councilmember Flrjtil;:Br stated that &.; -eopie along the western border will feel
like Eagan residents and begin using facilities provided by the:City of Eagan, which will result in further
hidden costs. He also requested that c 091led plans for the .City of Inver Grove Heights be seen. He
added that another option would be tosir�x.;t>t..pncttRn►:f:fiiVer Grove Heights.
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, 1996
PAGE 10
Councilmember Wachter requestedf::to see the complete Comprehensive Guide for Inver Grove
Heights. Senior Planner Freese noted tt%k: tall has received notice of the amendments to their plan and
added that they are In the process of completing it. Councilmember Wachter questioned the need for
an additional water tower in Eagan if uiU09:s WO .d: #hd Stated he feels Inver Grove Heights
should work with their own city in regard'ta:g;2Si>� e:�tt'*es established. Mayor Egan stated that
the City of Eagan is looking for another yvaW reservoir and that this would be the link to justify getting
that reservoir. Foertsch commented thai:t reservoir would provide residual benefits to Eagan
residents and also serve Inver Grove Heights residents. Councilmember Masin requested this item be
continued until detailed plans are provided in regard to the services Inver Grove Heights would be
providing to these residents. Councilmember Awada moved, Councilmember Masin, seconded a motion
to address this item at a workshop in July. Aye: 3 Nay: 2 (Hunter, Wachter)
Councilmember Hunter stated #*:s he does:mt want to appear adversarial and that the decision
not to go ahead with the JPA is not a rafleation ori. -&y staff, the Mayor or Council of Inver Grove
Heights, but rather is a question of what:6nefits Eagan residents would receive.
PROJECT 689,PkND137C::�A$SF-SSMENT ROLL
(HAYES & DEtSEWER)
Administrator Hedges gave an overview of this project. Assistant Engineer Foertsch gave a staff
report. Councilmember Awada moved, Mayor Egan seconded a motion to revise Project 689 (Hayes &
DeLosh Additions - Storm Sewer) and related assessment roll deleting the lateral benefit assessment to
the Hayes Addition, Aye: 5 Nay: 0
CONTRACT 96-0.7,.;IECE,IVE�:Z#D AWARD CONTRACT
(HAYES & Dg Q. H' )j171TI0 iS - STORM SEWER)
Councilmember Hunter moved, Couti'Oilrtijairtet.:Awada seconded a motion to receive the bids
for Contract 96-07 (Hayes & DeLosh Additions - Sfoi°ti::,and award the contract to G.L.
Contracting in the amount of $106,490.40 and authorize &:Mayor and City Clerk to execute all related
documents. Aye: 5 Nay: 0
Assistant Engineer Foertsch indicated that the bids shown in the Council packet did not show
the cost of clearing and grubbing in the ravine. He passed out information regarding quotes taken from
tree service operators for clearing in the ravir*.prior to bidd,ing.the other improvements. He stated the
process was accelerated because it was::11*30 fc ::to..{ ripste:;the vegetation before the leaves came out
on the trees. He also added the actual,Nati" cost;:wia''tiotli Bids were combined together, came in
under the report estimate by 14.5% ancF 2.4% unOeF the engineer's estimate.
Councilmember Hunter moved; §.unClV4!n-! ber Awada seconded a motion to award a contract
to St. Croix Tree Service in the amount::$436:i:j?itiD2C :07, resulting in a total contract for the
Improvements in the amount of $110,926:4D: Aye'`''5 '1FIay: - i '
NEW BUSINESS
PRELIMINARY SUBDIVISION;.&:t?`M#JJNARY PLANNED DEVELOPMENT
Administrator Hedges gave an Overview of the proje6t.-- Senior Planner Freese gave a staff
report. She noted that at the Advisory:i?wning Commissiori:Oearing, neighbors expressed concerns
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, 19%
PAGE 11
with traffic. She added that the traffic analysis that was conducted indicated Nicols Road could handle
the increased capacity. She also added:ft a recommendation was made to relocate the driveway on
the south and it Is Included as one of the'Conditions.
Ray Anderson, a representativethe Council and stated that this
Is a quality project, run by local people who are sympathetic to the concerns of the neighbors. He also
stated that staff has done an excellent A -1x regard to their application. He mentioned the need for a
convention center in the City of Eagan aria stated that this project would provide one. Councilmember
Wachter asked if the restaurant could take more advantage of the scenic view and added that the
landscaping should not take away from the view. Anderson stated they may change the back of the
structure to accommodate the view.
Councilmember Masin stated ttja(ihe prot®Ction of the pond is a major concern. Freese noted
that the relocation of the trail on the porirl: property Y1 have no detrimental impact on the water quality
or vegetation. Councilmember Masin giioned tale:meed for a convention center and asked about the
height of the buildings. She was concerhid that five:stories would not blend in with what's already
there. Anderson stated that spruce trees y tll.-: tiefp ftlotr*gt:the:opildings. Mayor Egan asked about the
CSC zoning and the permitted use. Freese sti33Qd:ttiSt:ixrt;2#ie existing CSC zoning, retail uses would
be permitted, along with hotels. She added that the reason to go with Planned Development zoning is
because of the cross easements with parking and setback deviations rather than having multiple
variances.
Steven Haibel, resident who lives on Scott Trail,
his neighborhood. He shared their concerns and $fated.
while others only object to a portion of It..Sevdra#ptier
the wildlife, increased traffic, safety, par :`:,::':ei'9
�tt't'of th
property values. Ann Carton, Executive'Direckx.:of the E
addressed the Council and stated they hav@:-b9!ert workir
She also noted that the site is appropriate for the 'IStopQ;
of rooms In the hotels is in line with other hotels in Eaga
base.
dried the Council as the spokesperson for
at:0nne residents object to the whole project
stints stated their concerns which included
Buildings, liquor licenses, and decreased
Ian Convention and Visitors Bureau,
with Ray Anderson and support the project.
i"'ect. She further added that the number
iiidilhat this project will help the economic
Brad Schafer, Manager of the Cedarcliff Shopping Center, addressed the Council and stated that
they welcome this development and feel it would be beneficial to their business. He stated that he did
not feel the hotel project would generate as .rnmch traffic as a chopping center.
Indulis Rutks, 4477 Scott Trail, qd k iliai'ifiei:G"UH6il'tiad approved a hotel by Fish Lake, but
their approval was for three stories instei :,of the f6. proposed.
Gary Tankenoff, owner of the piciperty,, adatessed the Council and stated that they have tried to
put together a quality project and that is#ti&:it::Qf:tfLture is reduced, along with decreasing the
number of rooms, the project would bec6h)ig'ecbi 6Mi't!gly-*Weasibie. He added that the property will
probably be developed within the next six months and that the residents may not be happy with a new
proposal.
Councilmember Masin stated that she.felt;.t a:? fes a good development, but added she was
concerned with the height of the buildings..:$s:?nvtglt:i:ti:r.creased traffic. Councilmember Awada
concurred with the concern for the height-':clkl5b buildings:::: Councilmember Hunter added that the traffic
analysis states that traffic will not be a miff concern. He s1ii0o noted that property values will probably
decrease no matter what's built there. He..said that although.;he hotels may be needed, the heights of
this structure is excessive. He felt the f;titels are too close t6Ae residential area. Councilmember
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, 1996
PAGE 12
Wachter mentioned that no matter what:oq$s on this site, there will be an impact to the neighborhood.
He favored finding the least objectionabl:tption and felt that this project was a good use for the site.
Mayor Egan stated that the comtiiri:h:iieidv#;;:?conference center. He suggested that
Anderson keep on looking for alternative'�skss:it�-Sigan-:iR4*:4:'{itbject is not approved. He also
commended Ann Carlon for her efforts ir;;segard to the hospitality industry. He also noted that CSC
zoning could allow for a more Intense u.4-it;an what is being proposed. Councilmember Awada asked
the applicant if they would consider a shorter hotel. Anderson stated that they have looked at various
alternatives and added that If you're going to have a high quality project, you need the visibility to attract
customers. Councilmember Masin asked if there was any way to block off the residential side of Nicols
from the view of the hotel. Freese noted that additional work on landscaping could be done, but added
that it would take several years for the tregs to become effective.
Councilmember Hunter moved, :Mayor Eg i :seconded a motion to deny a Preliminary
Subdivision for Honey Tree First Additiol :'t':onsisting;*f three lots, previously platted as Lots 1, 2 and 3,
Block 2, Mari Acres Second Addition and direFt.siaff to prepare Findings of Denial. Aye: 3 Nay: 2
(Awada, Wachter)
Councilmember Hunter moved, Councilmember Masin seconded a motion to deny a Preliminary
Planned Development consisting of two five -story hotels and a Class I restaurant, including on -sale liquor
for Lots 1 and 3 of the proposed Honey Tree First Addition and direct staff to prepare Findings of Denial.
Aye: 3 Nay: 2 (Awada, Wachter)
ADOPT
Administrator
Zhira::MiP
Administrator Hedges gave an 0#er iew•of this If$m. Councilmember Awada moved,
Councilmember Hunter seconded a motian:1p'Approve the publication of a Summary Ordinance
adopting the City of Eagan Zoning Map pursuaflt;lO:S&Ciign 11.2, Subd. 2 of the City Code incorporating
changes since the last map publication, administratiV':-6 :and correction of errors in the previously
published map. Aye: 5 Nay: 0
RESOLUTION APPROVING THE LEVY OF THE TRANSIT TAX
Administrator Hedges gave an overview of this item. Councilmember Awada moved,
Councilmember Masin seconded a motion fo: pprove tha rPepplution approving the levy of the transit tax.
Aye: 5 Nay: 0
Councilmember Masin stated triai a lot of W"iirk went into this and this action means a lot.
i,EGiSf.ATiVullUTF,RUOVgl3NMENTAL AFFAIRS
Mayor Egan commented on the excellent Leagiae'bf"Minnesota Cities conference held in
Rochester June 11 • June 14.
ADMINISTRATIVE AGENDA
Administrator Hedges referenced;i;:irt;i iii 3ti1i7i?ytrmative Memo regarding economic
development prospects. He noted that.t.,' ibtorcycle coirip y is interested in pursuing TIF in regard to
the property on Lone Oak Road and Hvcij :t5 and he asked::staff should work with them. Assistant to
the Administrator Hohenstein expiainect:#.vt this prospect is:43ractive from a tax base standpoint. He
Indicated that up to 10% of TIF may be;tt8ed as a .f�uginessJ*Oucement. He noted that the company is
EAGAN CITY COUNCIL MEETING MINUTES; JUNE 18, 1996
PAGE 13
looking beyond the 10% and they are seeing to find out what the District would support.
Councilmember Wachter and Mayor Egai#:$fated they would be in support of offering 10% to this
business. It was agreed staff should proceed in structuring a proposal offering 10% of the income the
company would generate as an incentwo;:: ; tett -Mentioned that background information was
provided in regard to a couple of firms tifaitl:a14' - itet t cis iIt.tiacle and economic development financing.
He added that findings will be brought ftard from the Economic Development Commission when they
are received. He also added that Part 1; 0!.Ahe application was submitted to meet the July 1 deadline in
order to keep the opportunity open, but" 66ied that neither the City nor the firms are obligated.
Councilmember Hunter moved,
session for July 31, 1996 at 5:00 p.m. ti
Aye: 5 Nay: 0
Councilmember Wachter move
purchase of the Richard Holz property
Force for refinement on the actual loco
Nay: 0
...................................
Af3U1�D':'�AB.I�E
member Awada seconded a motion to set a special work
er W Joint Powers Agreement with Inver Grove Heights.
Masin seconded a motion to approve the
1iis item back to the APRNRC or the Task
(4fti :'ih* a newly acquired property. Aye: 5
Councilmember Hunter added that the goal should be to minimize the expense and not
maximize the view.
Councilmember Masin requested
last referendum election and the estimate
Councilmember Wachter moved, Mayor Egan::i Lid -*P -i
dated June 13, 1996 in the amount of $1,851,246.50. Aye:
ADJOURNMENT
The meeting adjourned at 10:05 p.m.
Date
the number of people who voted in the
a motion to approve the check register
iy: 0
City
MLK
ff you need these minutes in an alternative form such as large print, braille, audio tape, etc., please contact
the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454-8535).
The City of Eagan is committed to the poliCy;tP;kt:dlrp6r6 ;'.have equal access to its programs, services,
activities, facilities and employment withput''iegard toa+e;::polor, creed, religion, national origin, sex,
disability, age, marital status or status riiA-,regard to public assistance.
MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
:::lagan, Minnesota
:.:::::June 18, 1996
A special meeting of the Eagan t~r'f5rciaiiil'was itieid tirt Tuesday, June 18, 1996 at 5:00 p.m. at
the Eagan Municipal Center. Present wersi:Mayor Egan and Counciimembers Wachter, Masin, Awada and
Hunter. Also present were City Adminjtor Tom Hedges, Assistant Engineer Mike Foertsch, Chief
Building Official Doug Reid, Senior Planner Lisa Freese and Recreation Director Ken Vraa.
WESCOTT ROAD EXTENSION
Administrator Hedges gp":an overview. He stated that staff has encouraged Mr. Horne
to look at the Wescott Road/Pilot Knolj :Road inti�tisectlon as the main access rather than what was
approved by Fish Lake on Pilot Knob Road":He addeadthat with their willingness to change, questions have
arisen regarding displacement and modify' ions thathave to be made to the intersection in regard to the
Fire Department and the parking lot and.who.will..b@.ar the cost. Assistant Engineer Foertsch stated that
options were outlined for the Council's co i id ra#ioti ::::::::::::::,:::i:::
Mr. Crawford, attorney for Mr. Home, stated that two questions remain. He indicated it needs to
be decided what the design of the entrance will be and how the costs will be allocated between Home
Development Corporation and the City. He further noted that all of the construction takes place on City
property. He stated there are two design issues they are most Interested in. The first one is the center
Wand concept. He added that he understands staff feels .4his::ls not necessary, but stated it would add
character. The second design element is the prgpeF,;laei and planting which would give separation
of the entrance to the public parkirQ at..1.#�;s'fiOrt bti�f3d t#sat the Engineering Department has prepared a
cost breakout and that the total costs will i ui�tf b center ;eland would come to about $108,000. He went
on to say that of the $108,000 total, $14,6GOL. :being. allocated to the parking lot relocation and $57,200
is being allocated to move the signal, as well as-'oilteT.'!Ot m.related to right-of-way width. He stated that
the remaining $46,000 would be allocated to the roe way:PQ` n of the cost. He noted that a normal
entrance would have costs around $15,000 - $16,000, includiiig:the construction of the center island. He
added that they feel they should pay the equivalent costs of a normal entrance. He added they would like
to see the design as shown and see the City pick up the additional costs. Councilmember Hunter asked
about the cost of the feasibility report and who would pay for this in the event the improvement does not
take place.
Councilmember Wachter said he **.ti ir�sowt dM , 04 OO parking and whether snow and saft would
be a factor in maintaining the center me&3 X.. may :*:':'-n' stated he feels it is premature to be discussing
the allocation of costs. CounctimemberA;wada note' -Wit she liked the proposed center median and added
that the cost issue should be addressed oAhe feasil ty report. Discussion continued regarding the pros
and cons. Foertsch stated that if City ped pe ! .is -TGA lred...long:with the signal, the developer would have
to extend his residential street out cine#: tdaVietopie #bouid pay that cost and also any costs
associated with the center median.
Councilmember Hunter asked about the form where the developer waived his rights to a public
hearing. He did not feel they should do this. Crawford stated they do not have a problem either way.
Councilmember Hunter felt the form should inr udik:":most of the preparation of the feasibility report and
designate the developer to pay this in case f#i0: .djdtt:diii0$:i 61: go forward. He also felt the petition should
be re -executed with the second part strickiei:regarding waivin%g their rights, but adding the clause about
covering the cost of the feasibility report. ''Crawford stated they4re willing to pay for the preparation of the
feasibility report. It was directed to prep r : the feasibility repgi#:.once the new petition is signed.
EAGAN SPECIAL CITY COUNCIL MINUTES; JUNE 16, 1996
PAGE 2
PROPOSED ORDINANCE - ON"SITE INDIVIDUAL SEWAGE TREATMENT SYSTEMS
Hedges gave an overview on the idtit:tiidEte::+#; ted that public hearing notices should be
sent out to the 280 residents who have private wells and a neighborhood meeting should be held. Mayor
Egan noted that the number of private will decrease in Eagan. Building Official Reid indicated they
are working with Dakota County to devise"'bne uniform ordinance. He stated that the wording in Dakota
County's ordinance Is somewhat different than what was agreed to. He added that residents would not be
required to install on-site individual sewage treatment systems until their old system fails. Mayor Egan
asked why there is not a County wide ordinance. Reid stated they are proposing an ordinance similar to
Eagan's, but their ordinance will state that.if a system is not up to standards, it will be deemed a failure.
In comparison, In Eagan, the system wilk:E,iiE :allowed:to stay in place as long as It is operating and once the
system fails, ft will need to be replaced. im,ber Awada agreed with the City of Eagan's position.
Mayor Egan asked what the source of ttie::Oropose :craft ordinance was. Reid stated that sources came
from meetings held with Dakota County ari'd Metropolitan Council representatives as well as looking at the
County's ordinance. Reid noted that there: eA:qO ...rm: n'' se. the cost of Implementing this program.
He stated that after one year, the costs th6Wd::DeF::kti
Hedges stated that they should go ahead and schedule the necessary neighborhood meetings and
the public hearing. Councilmember Masin asked if the property owners would have to pay for the
Inspection. Reid addressed that issue. Councilmember Awada asked if it was excessive for the
Metropolitan Council to require an Inspection every two Bare;:::Reid stated that the Minnesota Pollution
Control Agency is suggesting inspections take place:;,e i?r:�:;�f. r.ft years. He added that this issue is still
being addressed.
Hedges thanked Reid and the Irispe>� ..1)epartirWnt for their excellent public relations in regard
to the clean up of the storm damage. Reid acfr�etl if atmost.of the comments received from residents were
positive and that residents appreciated the fact that t#ie:>N::praid the cost for the pick up of debris and
waived the permit fees. He added that they have met with'Wki:�operty management companies of Diffley
Commons, the insurance adjusters and the contractor to get a resolution in regard to repair of the damage.
REDEVELOPMENT OF WESCOTT TRAIL RENTAL HOUSING UNITS
Hedges noted that several members.ot.the HRA staff were present at the meeting. He stated that
several months ago the City Council gave.ViO�siaiiidiortt4b:;ifw.:Yi uth Coordinator position and whether the
City should continue renting or acquire ii'ie 949 4" 1:'...............'...
housing unit to be used for the program
activities. He also added that at the time:dFthe Metropolitan Livable Communities adoption there was an
amendment that suggested projects or bow ssing dexelopments within the City be looked at that could be
refurbished and renovated as opposed tiii wilding rri W construction. He stated that staff is looking for a
general policy that the Council wouldlike ;s54htitie a►c�itciii on. He added that he appreciates Senior
Planner Freese's memo and her good v✓ortt: : ': -
Freese stated that over the past couple of years, the City has been approached by various groups
and owners regarding potential City and County assistance for rehabilitation of buildings. She added that
most recently they were approached by Jeff Johmp;:.whose company manages a large share of the
Wescott units. He had asked the City and.th4j...f the possibility of a consolidation of ownership
under a public buyout option. As a result, C.y::sfaff met i4it Ffl 4 staff to put together the pro formas. She
pointed out that the key thing to keep in niittsl'iis that there wiik:4e:a significant public investment if a buyout
Is considered. She added that the City coRtAbution would be hider than the 25% figure used in her memo.
She also clarified that the policy refereraiR on page 30 of t4staff report was a City policy and not a
County policy,
EAGAN SPECIAL CITY COUNCIL MINUTES; JUNE 18, 1996
PAGE 3
Councilmember Awada questioned:scenario five, page 24 of the packet (Purchase One Building),
and asked if the, other three units would:':0011fy under the Metropolitan Council's Low Income Housing
guidelines. Freese stated it depended on which Scenario was followed in terms of purchasing. She added
that they were looking at having a markdi::i+: iaftrtt;ativ;iiViEe there would be a City subsidy to enable
that buyout and the other aitemative woiiSt :W-''tretisW6iiiil--*hi6 Ing. She went on to say that transitional
housing would qualify by providing ho4.1hg for people under the Livable Communities Act. Ulfers,
representative of the HRA, stated that sowiOrlo five would involve participation with the transitional housing
program and would meet the Livable Cominunitie:. Act requirements, but If a market rate rent approach was
used It would not meet the Livable Communities Act. He further added that the Livable Communities Act
states that rent, including utilities, cannot be more than $683 per month to be considered an affordable unit.
The market rates the units are being rented at are averaging $750, so they would be above that threshold.
Mayor Egan asked in regard tOlcenarl):&.$ how many units would qualify under the Livable
Communities Act. Ulfers stated that scaeffario fi6ei;:. 6 acquire the four unit building that the City service
center is presently located in, would leav#,three hoafng units. Mayor Egan asked about scenario two and
If the buildings were the Johnson owned mnits and. it they would qualify. Ulfers stated Johnson does control
these units and believes they would fail vA14—# d 3:f#if ttaid;. Mayor Egan stated that another 34 units
could be added in addition to the existing uns: l6 ifki »dderdtfief scenario 2 appears to be the best option.
He also asked what changes would be made to these units. Ulfers stated that their Rehabilitation Specialist
was sent out to the development to prepare a cost estimate. He referenced the cost breakout on page 43
of the packet. Ulfers noted that the original construction was not exemplary and maintenance has been
deferred for a long time, which has resulted in the need for siggificant rehabilitation.
Councilmember Awada asked why the purch$se:: IX- e- for the buildings was so high. Mayor Egan
asked if an appraisal had been done on..ihase lsci is:::: ;UNers stated that one had not been conducted.
Superintendent of Recreation Peterson, e#atedthat the esnated purchase price of the service center was
between $33,000 and $36,000. Egan asked:*Iho..pity i3tiid the HRA's financial obligation would be to try
and upgrade these units to the cost shown Otr pag3:;strad.then buy them down. Ulfers suggested they
could be purchased at the price being requested and $22 Edd:per unit put into rehabilitation. He added that
some units should be torn down to make the project more nhiliiageable. He stated this project has all three
bedroom units and they would like to create a mix of one and two bedrooms units. Wachter questioned
all the things that need to be replaced.
Ulfers stated they had also talked with relocation experts who estimate the cost to be between
$8,000 to $9,000 per unit for renter relocations:as.per the Uniform Relocation and Acquisition Act. It was
noted that there is a gap of $182,000 that4t.3ras:tQcviiie up with. Discussion continued regarding
the costs Involved with the project.
Councilmember Awada stated th6t the thfw� units in the 949 building should not be used for
transitional housing. Ulfers said the undo ould kq.*4qd. out aS an option, but the rents would not qualify
under the Livable Communities Act, bi##: #d0... Itii * :tide :li.**04ld be self supporting at $780 per month.
Councilmember Awada stated that the goal in the future 'would be to convert the whole building. Mayor
Egan asked about the financial tools the HRA had come up with last fall. He stated that the Council would
not want to get involved with something that would not accomplish any goal. He asked what tools are
available now. Utfers stated that some of the tools had been used in some of the scenarios presented to
the Council. He added that some sources are.*.v0b Nt:�ut.it depends on the objective. Ulfers stated that
the equity gap Is large and it's hard to fill tw.:*. dp;= eiief *ith creative financing.
Mayor Egan stated it is the Couiieit's priority to finaritO the second wing of the life cyclo housing.
Hedges stated that he could look at the.-mr0dual amount In the.aingle family housing bond issue of 1980.
He noted that the Council has beef :::consistent in a 7..prking that money for senior housing.
EAGAN SPECIAL CITY COUNCIL MINUTES; JUNE 18, 1996
PAGE 4
Counclimember Awada stated that the p i�hase price Is unrealistic. Ulfers concurred with Councilmember
Awada. Hedges commended Ulfers on'7#iis effective negotiation skills. Ulfers stated the HRA would like
to be part of solving the challenges.
ed;;�Ale:�cptt;;tw�.t�ey do not want to purchase these buildings
at an unreasonable price.
Reid added that complaints haV*.+iAen received from the tenants regarding the buildings, but he
Indicated the tenants are hard on the :tiMs too. Mayor Egan stated that the Council is interested In
exploring the possibility of refurbishing other cluster homes if this project does not move forward. He added
the Director of Adult and Community Education for District 196 is Interested in developing a GED program
for some of the tenants who live in the buildings. Councilmember Awada stated that other problem areas
should be addressed and those problems solved too. Mayor Egan stated there are opportunities that
already exist In Eagan and the Council OWuld consider option four and wait for the owners to come down
In the purchase price.
It was noted that option two sho�ild not be t"Liplored. Councllmember Masin asked what the impact
on the other units Is in regard to the t11r?�f::ttte::l3enrice:;cetlter in the one unit. Director of Parks &
Recreation Vraa stated that the tenanti : #k 0-04 WO *OM" center there doing something positive.
Ulfers congratulated the City regarding the Wescott Park improvements and he added that police service
calls have been reduced as a result of the service center being located in the one unit.
UPDATE/RICHARD HOLZ PROPERTY/ROAD ACCESS NEGOTIATIONS
City Administrator Hedges stated that effortsJgWi 00h made to negotiate a driveway access to
Holz Farm from Cliff Road through the Richard::k�lbl ::prio:` y, and as an alternative, through the Roger
Weierice parcel immediately to the west:fi#:FtFcFiard:Holz property. Director of Parks and Recreation
Vraa stated that Ed McMenomy, the reak'at representing Rkhard and Irene Holz, informed the City that they
are not interested in selling any road r1ght-'6A4j.1t):;tba City from their parcel. He further stated that Mr.
Weierke is not interested in selling only a portion'r:#iis::ioperty. After further discussion, there was a
consensus by the City Council that action be taken at'ihe:;fegular City Council meeting of June 18 to
approve the purchase of the Richard Holz property for $120,000 with the understanding that the item will
be returned to the APRNRC for the purpose of locating the driveway access and parking lot and that
consideration be given to the resale of the house by subdividing the property.
The meeting adjourned at 6:30 p.m. to the regular Council meeting.
MLK
Date
City Clerk
Agenda Information Memo
July 2, 1996 Eagan City Council Meeting
SOMME WS11-2XVINW,
The following items referred to as consent items require one (1) motion by the City Council. If
the City Council wishes to discuss any of the items in further detail, those items should be
removed from the Consent Agenda and placed under Old or New Business unless the discussion
required is brief.
A. PERSONNEL ITEMS
Item 1. Combination Building Inspector
NO ACTION IS REQUIRED ON THIS ITEM.
FACTS:
In official action at the June 18, 1996 Eagan City Council meeting, the Council approved the
hiring of a person to be named as a Combination Building Inspector. For the Council's
information that person is Michael Barck.
Item 2. Temporary Planning Intern
ACTION TO BE CONSIDERED:
To approve the hiring of Erik Stettedahl as a temporary Planning Intern.
Item 3. Seasonal Recreation Program Leader
ACTION TO BE CONSIDERED:
To approve the hiring of James Sanders as a seasonal Recreation Program Leader.
Item 4. Seasonal Recreation Program Assistants
ACTION TO BE CONSIDERED:
To approve the hiring of Kristie Evenson, Sharada Lakhan, and Natalie Peltier as seasonal
Recreation Program Assistants.
Agenda Information Memo
July 2, 1996 Eagan City Council Meeting
Item 5. Seasonal Park Maintenance Workers
ACTION TO BE CONSIDERED:
To approve the hiring of Frederick Furlow and Dominic Taylor as seasonal Park Maintenance
Workers.
Item 6. Seasonal Street Maintenance Workers
ACTION TO BE CONSIDERED:
To approve the hiring of Ben Anderson and Jeff VanOverbeke as seasonal Street Maintenance
Workers.
Item 7. Summer Seasonal Clerical Worker
ACTION TO BE CONSIDERED:
To approve the hiring of Stephanie Welberg as a summer seasonal Clerical Worker in the
Recreation Division.
Item 8. Seasonal Naturalist
ACTION TO BE CONSIDERED:
To approve the hiring of Sandra Bahn as a seasonal Naturalist in the Parks and Recreation
Department.
Item 9. Hearing Conservation Program Agreement
ACTION TO BE CONSIDERED:
To approve the 1996 Hearing Conservation Program Agreement between the Cities of Eagan and
Bloomington.
FACTS:
OSHA regulations require the City of Eagan to annually test the hearing of and provide hearing
conservation education to its maintenance workers and first line supervisors. The City of
Bloomington's Health Department has run this program for us for a number of years. It would
be appropriate at this time to approve the 1996 agreement for the program.
I'm
Agenda Information Memo
July 2, 1996 Eagan City Council Meeting
Item 10. Revised City of Eagan Health Care and Dependent Day Care Reimbursement Plan
Document and Summary Plan Description
ACTION TO BE CONSIDERED:
To approve the revised City of Eagan Health Care and Dependent Day Care Reimbursement Plan
Document and Summary Plan Description.
FACTS:
The original City of Eagan Health Care and Dependent Day Care Reimbursement Plan Document
and Summary Plan Description were written in 1990. Since then, several federal laws and
regulations regarding this type of program have changed. DCA, Inc., who administers the
program for the City of Eagan has updated the two documents to reflect those changes required
by law. Nothing else has changed in the City's program. (This is the program which allows
employees to have money deducted from their pay checks for medical and day care expenses
prior to taxes being figured and deducted. This is a benefit to the City of Eagan because it
means the amounts the City contributes for its share of social security taxes are reduced.) It
would be appropriate at this time to approve the revised documents. (The two documents total
over 40 pages and have not been attached. If any member of the Council would like to review
the documents, please contact Assistant to the City Administrator Duffy and a copy will be
forwarded.)
Item 11. Updated Affirmative Action Plan
ACTION TO BE CONSIDERED:
To approve the updated Affirmative Action Plan for submission to the State of Minnesota
Department of Human Rights.
FACTS:
The State of Minnesota requires that affirmative action plans be updated with new employee
figures every two years. The last update for the City of Eagan's plan was in 1994. The plan has
been updated using 1996 employee numbers. The main affirmative action/equal opportunity
policy statement which is a part of this document is also a part of the City's Personnel Policy.
The Affirmative Action Policy of the City is not to fill any kind of quotas, but to try to attract
qualified applicants of both sexes and of all races. It would be appropriate at this time for the
Council to approve the 1996 update for submission to the State Department of Human Rights.
Agenda Information Memo
July 2, 1996 Eagan City Council Meeting
ATTACHMENT:
The entire plan is over 50 pages; however, the main changes are on page 26 which lists the City
of Eagan employees as of June 15, 1996 by job group, detailing the number of employees in each
group, the number of female employees in each group as compared to the availability of qualified
applicants, any underutilization of females as indicated by the figures, the number of minority
employees in each group as compared to the availability of qualified applicants and any
underutilization of minorities as indicated by the figures. A copy of that page is attached on page
. If any member of the Council wishes to review the plan as a whole, contact Assistant
to the City Administrator Duffy and a copy will be forwarded.
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Agenda Information Memo
July 2, 1996
B. CONTRACT 96-15, MEADOWVI EW ROAD
ACTION FOR COUNCIL CONSIDERATION: To receive the bids for Contract 96-15
(Meadowview Road - Utilities), award the contract to the lowest responsible bidder, and authorize
the Mayor and City Clerk to execute all related documents.
FACTS:
• At 11:00 a.m. on June 28, formal bids were received for the installation of utilities within
MeadovMew Road as approved at the public hearing held on April 16, 1996, for Project 615R.
Enclosed is a tabulation of the bids received with a comparison of the low bid to the estimate
contained in the feasibility report presented at that public hearing.
• All bids will be checked for accuracy and compliance with bid specifications and any deviations
will be so noted by the Public Works Director at the time of contract award consideration by
Council action.
• All easements necessary for this project have either been acquired by negotiation or are in the
process of acquisition through condemnation with an established possession date compatible with
this proposed contract award.
ATTACHMENTS:
• Bid tabulation, page
8
It L
— city of eagan
CONTRACTORS
MEADOWVIEW ROAD - UTILITIES
CITY PROJECT #615R
CONTRACT #96-15
BID DATE: June 28, 1996
BID TIME: 11:00 A.M.
TOTAL BASE BID
1. Brown & Cris, Inc.
$108,355.00
2. Ryan Contracting, Inc.
112,473.50
3. G & L Contracting
118,744.60
4. FF Jedlicki, Inc.
128,574.00
5. Burschville Construction, Inc.
129,250.00
6. Northdale Construction
129,317.17
7. Kober Excavating, Inc.
134,605.80
LOW BID
$108.355.00
Feasibility Report Estimate
$102,564.00
% Over (+) Under (-)
+ 5.65%
Engineer's Estimate
$105,854.00
% Over (+) Under (-)
+ 2.36%
Agenda Information Memo
July 2, 1996
C. CONTRACT 96-16, BISCAYNE AVE & HALL STEM 3
ACTION FOR COUNCIL CONSIDERATION: To approve the plans and specs for Contract
96-16 (Biscayne Avenue & Hall Street/TH 13 - Utilities & Streets) and authorize an advertisement
for a competitive bid opening to be held at 10:30 a.m., July 31, 1996.
FACTS:
Project 687, providing for the installation of public streets and utilities within Biscayne Avenue,
was approved at the public hearing held on April 16, 1996. Similarly, the installation of utilities
within Hall Street and the TH 3 frontage road near the Red Pine Lane intersection was approved
at the public hearing held on May 7, 1996, for Project 700. Because of their proximity and
similarity, these two public improvement projects have been combined under one contract (96-16)
in hopes of obtaining favorable bids through the economies of scale theory.
ISSUES:
Two (2) of the property owners (Bill Schlitz and Kevin Mellow) within the Halley's Addition
have requested additional driveway openings onto Biscayne Avenue. The configuration, location
and/or setbacks of these off-street parking stalls do not meet current City development standards.
Subsequently, these requested driveway openings have not been incorporated into the detail
design plans at this time. The plans that are being presented to the Council have been prepared
in accordance with City standards and design criteria. Property owners are being informed that
if they wish to have additional driveway openings provided, they must submit a detailed concept
layout that meets all City standards. Any requests that do not meet City zoning requirements
must receive the appropriate variances and/or other Council approvals before incorporation into
the plans. The installation of curb and gutter won't begin until mid-to-late September so there
is adequate time for the property owners to process their requests for further Council
consideration
Cl
Agenda Information Memo
July 2, 1996
D. PROJECT 704, LEXINGTON & WESCOTT RD SIGNALIZATION
ACTION FOR COUNCIL CONSIDERATION: To receive the feasibility report for Project 704
(Wescott Road & Lexington Avenue - Signalization) and authorize a public hearing to be held on
August 6, 1996.
FACTS:
As a part of the 1996 - 2000 5 -Year CIP, the signalization of the Lexington Avenue & Wescott
Road intersection has been scheduled for 1996. On February 9, 1996, the City Council
authorized the preparation of a feasibility report to identify the financing and construction issues
associated with this proposed public improvement.
This feasibility report has now been completed and is being presented to the City Council for their
consideration of scheduling a public hearing to formally present and discuss the merits of this
project.
An informational neighborhood meeting was held on Monday, June 24. Minutes from that
meeting are included for the Council's information and reference.
ISSUES:
In order to signalize this intersection to safely meet today's traffic and future projections, a center
dedicated left -turn lane must be constructed requiring the widening of Wescott Road. The
preliminary design has proposed this widening to both the north and south rights-of-way on
Wescott Road to minimize the impact to any single property. An alternative would be to widen
Wescott only along the north side which will have major impact on the heavily wooded
undeveloped lot (1055 Wescott Road, Parcel 030-53).
If this project is to be constructed yet this year, the detail plans and specs need to be presented
at the same time as the scheduled public hearing which will require an alignment decision at this
time. (Schedule A). If an alignment alternative is not selected until after a public hearing (for
information purposes only - no assessments), construction will have to be deferred until 1997
(Schedule B).
ATTACHMENTS:
• Feasibility report, distributed under separate cover.
• Informational neighborhood meeting minutes, pages and
• Project Schedule Alternatives, pages, and
NEIGHBORHOOD INFORMATIONAL MEETING
Wescott Road and Lexington Avenue
Roadway Improvements and Intersection Signalization
City Project No. 704
SEH No. A-EAGAN9606.00
Monday, June 24, 1996
6:30 p.m.
City of Eagan Council Chambers
The meeting began with Assistant City Engineer, Mike Foertsch, providing general project
background. Tom Sohrweide, SEH, then provided a brief review of the traffic study and the draft
Feasibility Report for the intersection improvements. The following questions/concerns were raised
by the attendees. The associated response to that question/concern was either provided at the
meeting or is being provided in these minutes after further research.
1. 1067 Briar Creek Road
He has previously paid an assessment for a storm sewer on Briar Creek Road. Drainage
from Wescott Road comes down the hill in his backyard to the storm sewer on Briar Creek
Road. He feels that widening Wescott Road will further increase the drainage through his
property.
2. Wescott Road does not need a left turn lane. The left turn lane would make traveling
Wescott Road too convenient and, therefore, would encourage traffic on Wescott Road
which should not be encouraged due to the existence of two elementary schools.
3. Widening Wescott Road would place the roadway too close to his bedroom.
4. The installation of a traffic signal would also attract traffic to Wescott Road.
2. The speed on Wescott Road is too fast. A wider street will be harder to cross as a pedestrian.
Response: Speed limits are controlled by Mn/DOT and are generally set based on the 85th
Percentile Speed. That is the speed at which 85% of the traffic is traveling slower than and 15%
of the traffic is traveling faster than.
/4
Neighborhood Information Meeting Minutes
June 24, 1996
Page 2
3. 3805 Gibraltar Trail
a. There is no need for a left turn lane on Wescott Road because of there being little demand
for the left turn and Wescott Road being developed east of this area, thereby not generating
any additional traffic. The traffic signal could operate such that eastbound Wescott Road
would receive a green light and left turn arrow, then both directions of Wescott Road would
have a green light followed by westbound Wescott Road having a green light and left turn
arrow.
b. If the project is constructed, because of kids and dogs they cannot afford to have their fence
out of commission for an extended length of time.
c. Their landscaping is very important to them and request that any disruption or changes to
their landscaping be accommodated by having Bachman's relocate and redo their
landscaping.
d. The people who consistently drive this intersection do not see a need for a left tum lane and
they feel this needs to be justified.
Response: The need for the left turn lane is being required by Dakota County if the
intersection is to be signalized. Left turn lanes are desirable so that opposing left turn traffic
is directly opposite each other, to create better sight distance for each driver of oncoming
traffic. Also, left turn lanes remove the left turning traffic from the through lane, thereby
minimizing potential for rear -end accidents and sideswipe accidents. The accident potential
without a left turn lane is further impacted by the 45 mph speed limit.
The existing westbound to southbound left turn on Wescott Road is rather insignificant for
the most part of the day, but is significant between the hours of 3:00 p.m. and 6:00 p.m.
With the peak being 140 left turns between 4:00 p.m. and 5:00 p.m.
The traffic signal timing as described by the resident is not practical because a left turn trap
would be created for the eastbound left turning vehicles. This means that with Wescott
Road having a green light in each direction, when the eastbound light changes to yellow, the
eastbound traffic waiting to tum left would assume that the westbound traffic is also
receiving a yellow light. In fact, the westbound traffic would remain green in anticipation
of the eastbound light turning red so that the westbound left turn arrow would come on with
the green. This is the left turn trap which creates a situation where the eastbound left turner
would begin to turn on the yellow light, assuming that the approaching westbound traffic
would be stopping.
Neighborhood Information Meeting Minutes
June 24, 1996
Page 3
A somewhat similar signal phasing could be used, known as split phasing. In this scenario,
first the eastbound traffic would receive a green light and left turn arrow while all three
remaining approaches to the intersection receive a red light. This then changes so that the
westbound traffic receives a green light and left turn arrow while the remaining three
approaches to the intersection receive a red light. This type of signal phasing is generally
used as a temporary measure to prevent accidents until the geometry of the intersection can
be improved to include a left turn lane. It is generally not an efficient operation of a traffic
signal.
If the project occurs over two construction seasons, it is anticipated that any fences would
be replaced during the first construction season. This is assuming that the necessary
easement and right-of-ways concerns can be dealt with in a timely fashion to allow this to
occur.
A typical construction contract does not specifically name a particular landscaping
contractor. This is up to the negotiation on the part of the contractor with the landscaper he
desires to work with.
4. What prompted the request for the addition of a left turn lane and the installation of the traffic
signal?
Response: Based on previous traffic counts taken by Dakota County, the County and City have
recognized for several years the need to install a traffic at this intersection.
S. Leave the existing four-way stop in place.
6. Moving the roadway closer to houses will increase vibration to the house and there is a concern
of damage to the house. There will also be increased noise.
7. Why did the City allow three homes to be built on the north side of Wescott Road, east of
Lexington Avenue, when this intersection roadway work has not been taken care of?
S. The widening of the road and the installation of the traffic signal will make it more difficult to
turn left into the driveways on the north side of Wescott Road immediately east of Lexington
Avenue.
9. A wider road will create smaller lots which will lower property values.
lC�
Neighborhood Information Meeting Minutes
June 24, 1996
Page 4
10. A wider road and the installation of a traffic signal will make it more difficult for Westbury
Drive traffic to turn left onto Wescott Road.
Response: When the traffic signal turns green for Lexington Avenue, gaps in westbound traffic
should be created to assist in the Westbury Drive left turn.
11. The sight distance for vehicles existing Westbury Drive looking to the west is of concern.
Response: The sight distance appears to meet minimum requirements for the existing 45 mph
speed limit. The vehicle attempting to turn left is now required to stop in the crosswalk area
to be able to see approaching eastbound traffic due to the existing sight restriction created by
a large electrical box. The proposed design would still require that a vehicle stop in the
crosswalk area to have the adequate sight distance.
12. Has any noise abatement been included in the project?
Response: No.
13. 1071 Briar Creek Road
a. The basement of this house collapsed during the super storm. To remedy the situation, the
resident has tiered the backyard such that the lowest tier is within 30 feet of their deck. The
backyard is small now and would become smaller if the road is widened to the south.
b. Because of the nearness of the house to the roadway, noise is now a concern and would be
of more concern with a closer roadway.
14. Noise is a concern, specifically of semi -truck traffic. Do semis need to travel on Wescott Road?
Response: This is an issue the City may want to review or analyze.
15. Options appear to be as follows:
a. Widen the street to create a left turn lane and install a traffic signal.
b. Install a traffic signal with no widening.
c. Do nothing.
Response: The County has reaffirmed their position that an opposing left turn lane needs to
be created before a traffic signal can be installed at this intersection. Cost is not an issue. A
potential option would be to change Wescott Road from a four lane road to a three lane road,
with a two-way left turn lane in the center and a 6 foot marked shoulder. This would have to
be reviewed if it would be appropriate for the entire length of Wescott Road since a transition
from a four lane to a three lane roadway could be difficult. This would provide for opposing
Neighborhood Information Meeting Minutes
June 24, 1996
Page 5
left turn lanes at the intersection and would require approximately 8 feet of widening on the
approach to the intersection to create a right turn lane.
Another means to create opposing left turn lanes may be to widen as necessary to center the left
turn lanes and allow the curb lane approaching the intersection to become a right turn only lane.
If an opposing left turn lane is not created, the County will not approve installing a traffic signal
at this intersection and the existing four-way stop would remain. Therefore, Option B is not an
option.
/Y
INFORMATIONAL MEETING
PROJECT 704 - WESCOTT RD/LEXINGTON AVE SIGNAL
MONDAY, JUNE 24, 1996
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9
SCHEDUL ■ "A"
Wescott Road/Lexington Avenue
Widening/Overiay
City Project No. 704
SEH No. A-EAGAN9606.00
6/17 Submit SJR to State -Aid
6/20 Draft Feasibility Report - Submitted to City
6/24 Public Meeting (No Public Hearing - No Assessment)
7/2 Present Feasibility Report/SJR
Council Orders Plans
Schedule Public Hearing
7/8-8/2 Final Road Design by SEH/Signal Design by County
7/29-8/16 Easement Descriptions
8/6 * Council Approves Plans
Set Bid Date
Public Hearing
8/5-10/4 City - Right -of -Way Acquisition
8/5-8/30 State -Aid Review
8/8,9,15,16 Advertise for Bids - Dakota County Tribune and Construction Bulletin
8/29 Receive Bids
9/3 * Construction Contract Awarded
9/23 * Begin Construction
12/20 * Substantial Completion - Widening Complete (except overlay)/Signal
Operational
8/1/97 * Final Completion
* Subject to Approval by Williams Pipeline.
D 6/26/96
SCHEDULE "Elly
Wescott Road/Lexington Avenue
Widening/Overlay
City Project No. 704
SEH No. A-EAGAN9606.00
6/17 Submit SJR to State -Aid
6/20 Draft Feasibility Report - Submitted to City
6/24 Public Meeting (No Public Hearing - No Assessment)
7/2 Present Feasibility Report/SJR
Schedule Public Hearing
8/6 ** Council Orders Plans
Public Hearing
8/12-9/27 Final Road Design by SEH/Signal Design by County
9/30-11/1 Easement Descriptions
9/30-11/1 State -Aid Review
10/1 Council Approves Plans
Set Bid Date
10/14/96 -1/31/97 City - Right -of -Way Acquisition
1/16,17,23,24 Advertise for Bids - Dakota County Tribune and Construction
Bulletin
2/7 * Receive Bids
2/18 ** Construction Contract Awarded
3/10 Contractor Orders Signal Equipment
4/28 ** Begin Construction
8/29/97 ** Final Completion
* Letting after 9/30/96 requires metric plans.
** Subject to Approval by Williams Pipeline.
/ 6/26/96
Agenda Information Memo
July 2, 1996
E. CONTRACT 95-03 RED PINE LANE CHANGE ORDER
ACTION FOR COUNCIL CONSIDERATION: To approve Change Order #2 to Contract 95-03
(Red Pine Lane - Signal Modifications) and authorize the Mayor and City Clerk to execute all related
documents.
FACTS:
Part 1 of this Change Order provides for the installation of 3 additional vehicle signal detector
loops as requested by MnDOT to provide better and safer coordination between the TH 3
highway signal and the railroad crossing signal systems. All costs associated with this Change
Order will be the responsibility of MnDOT. (Add $3,184.50)
Part 2 of this Change Order extends the completion date from June 15 to July 12, 1996, to allow
adequate time to install the additional signal detector loops and pave the final wear course. There
are no additional costs associated with this completion date extension.
Agenda Information Memo
July 2, 1996
aw -W oil
I W11 WA 1 0►
ACTIONS TO BE CONSIDERED:
► To approve a resolution denying a request by Honey Tree Ltd. for a Preliminary
Subdivision (Honey Tree First Addition) and Preliminary Planned Development for two
hotels and a restaurant on property previously platted as Lots 1, 2 and 3, Mari Acres
Second Addition.
FACTS:
The City Council reviewed Honey Tree's request for a preliminary subdivision and
preliminary planned development at its regular meeting on June 18, 1996.
► The City Council recommended denial of the requested preliminary subdivision and
preliminary planned development due to concerns about building heights, intensity of the
development proposed, and deviations from the typical City Code requirements. The City
Council directed legal staff to prepare findings.
ATTACHMENTS:
Findings of Fact, Conclusions, and Resolution, pages � through.
a3
BEFORE THE CITY COUNCIL
CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA
In Re: Application of Honey Tree, Ltd.
for a Preliminary Planned Development
and a Preliminary Subdivision
for Honey Tree First Addition
FINDINGS OF FACT,
CONCLUSIONS
AND RESOLUTION
On May 28, 1996, following publication of notice to the public, the Advisory
Planning Commission of the City of Eagan conducted a public hearing to consider the
application of Honey Tree, Ltd. for a change in zoning to preliminary planned
development and a request for a preliminary subdivision for Honey Tree First Addition.
The applicant's representative appeared at the May 28, 1996 public hearing and
spoke in favor of the request. During the public hearing, the Advisory Planning
Commission received and considered staff and citizen input, planning reports and other
background information. Following the public hearing, the Advisory Planning
Commission voted to recommend the petitioner's requests.
The matter then came before the Eagan City Council at its June 18, 1996
meeting. The Council received, considered and discussed the May 28, 1996 Advisory
Planning Commission recommendation, input from staff, residents and planning
reports, together with all existing files, records and prior proceedings and the input of
the applicant's representative and citizens at the June 18, 1996 Council meeting.
Based upon all the files, records, prior proceedings and input which was
presented at the meetings, the Council makes the following Findings of Fact,
Conclusions and Resolution:
a I/
FINDINGS OF FACT
1. This matter is properly before the Eagan City Council.
2. The proposed preliminary subdivision consists of three reconfigured lots
on a 4.83 acre site previously platted as Lots 1, 2 and 3, Block 2, Mari Acres Second
Addition.
3. The proposal is for two hotels and a restaurant.
4. The property is currently zoned CSC (Community Shopping Center) in
which hotels are a conditional use.
5. The proposed preliminary planned development as compared to CSC
zoning standards includes deviations for:
(a) Building height from 35 feet to 71 feet on one building and 68 feet
on the second building;
(b) The Comfort Suites hotel building is 16 feet short of the required
setback from the public right-of-way on the north and west sides;
(c) Green space - The two hotels are each 20 feet short of the required
green space abutting the public street and between five and ten feet short on the east
side of the buildings.
(d) Signage - The development proposal deviates from the sign
requirements in that pylon signs are proposed where the property is not directly
adjacent to a freeway, both monument and pylon signs are proposed on the freeway
side of the property, and building signage is proposed on elevations not having street
frontage. In addition, City Code allows only one monument sign per building and there
are four monument signs proposed for three buildings.
R -O
(e) Parking - All parking is shared throughout the development and will
require cross parking easements. The southern part of the site is over -parked,
providing more than the minimum requirements. However, the north part of the site is
short parking stalls such that the entire proposed site development is 28 stalls short on
parking.
6. Neighborhood residents raised legitimate objections to the extended
height of the hotel buildings and the impact on the neighborhood.
7. Neighborhood residents have indicated that the construction of this
development will have a negative impact on their residential property values.
S. No evidence was presented that the existing plat is not viable or that it
would not support reasonable use.
CONCLUSIONS
The matter is properly before the Eagan City Council.
2. The applicant has the burden of persuasion to establish compliance with
all City Code provisions and requirements and the burden of persuasion to convince
the Council to amend the zoning.
3. The departures from City Code requirements for height, combined with
the topographic change in elevation between the development site and residential
properties to the east, would be too imposing on the residential neighborhood to the
east and are not justified.
4. The setback, parking, sign and green space deviations are a result of too
much development on too little a piece of property and, as such, indicate the over-
saturation of the property by the proposal.
5. The effects of the development will not be harmonious with the adjacent
residential neighborhoods. As a result, applicant's proposal will tend to lower the
property values and change the existing character of the adjacent residential
neighborhoods.
6. By the greater weight of the record and information presented, it is hereby
determined by the City Council of the City of Eagan that approval of the preliminary
planned development and the preliminary subdivision is not warranted.
RESOLUTION
The City Council of the City of Eagan does hereby resolve that the applicant's
request for a preliminary planned development and a preliminary subdivision to allow
two hotels and a restaurant is hereby denied.
Dated at Eagan, Minnesota this I day of , 1996.
CITY OF EAGAN
By: Thomas A. Egan
Its: Mayor
By: E.J. VanOverbeke
Its: City Clerk
Agenda Information Memo
July 2, 1996
G. RESOLUTION AMENDING THE EAGAN COMPREHENSIVE GUIDE
PLAN FOR THE MCKEE ADDITION
ACTION TO BE CONSIDERED:
► To approve a resolution amending the Eagan Comprehensive Guide Plan for the
McKee Addition.
FACTS:
► The City Council recommended approval of a Comprehensive Guide Plan Amendment
redesignating approximately 40 acres consisting of the McKee Additions from IND,
Industrial to D -I, Single Family Residential on May 7, 1996 subject to Metropolitan
Council review.
► The Metropolitan Council has completed its review and has determined that this
amendment has no potential impact upon the metropolitan systems plan. Therefore,
the amendment may be placed in effect.
► Adoption of the attached resolution is in order at this time.
ATTACHMENTS:
Resolution, Page throughJL.
Letter from Metropolitan Council, Paga .
RESOLUTION NO. 96-
A RESOLUTION AMENDING THE EAGAN COMPREHENSIVE GUIDE PLAN
FOR THE MCKEE ADDITION
WHEREAS, the City Council of the City of Eagan is the
official governing body of the City of Eagan; and
WHEREAS, the City Council of the City of Eagan adopted the
Comprehensive Guide Plan on April 19, 1983, pursuant to the
requirements of Minnesota Statutes, Section 473.864; and
WHEREAS, the City determined that an Amendment to the
Comprehensive Guide Plan for McKee Addition, McKee Second
Addition and McKee Third Addition to redesignate the these
subdivisions to D -I, Single Family Residential from IND,
Industrial to reflect the existing land use was in order; and
WHEREAS, a public hearing was held by the Advisory Planning
Commission of the City of Eagan on April 23, 1996 at which time
the Advisory Planning Commission recommended approval of the
Amendment to the Comprehensive Guide Plan; and
WHEREAS, on May 7, 1996 the City Council of the City of
Eagan approved the Amendment to the Comprehensive Guide Plan
redesignating approximately 40 acres from IND, Industrial to D-
I, Single Family Residential subject to the approval of the
Metropolitan Council; and
WHEREAS, the Metropolitan Council has determined that the
Amendment to the Comprehensive Guide Plan redesignation to D -I of
the land shown on Exhibit "A" attached hereto has no potential
impact upon any of the metropolitan system plans and therefore
the City may place the Amendment into effect immediately;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA hereby adopts an
Amendment to the Comprehensive Guide Plan redesignating
approximately 40 of land as shown on Exhibit "A" attached hereto
to D -I, Single Family Residential.
THIS RESOLUTION passed this day of
by the City Council of the City of Eagan, Minnesota.
ATTEST:
E.J. VanOverbeke, City Clerk
30
BY:
, 1996
Thomas A. Egan, Mayor
!,w,, r/
c-
imm
RDAO
�d
t.
EXH I BIT A
LOCATION MAP
31
Metropolitan Council
Working for the Region, Planning for the Future
June 26. 1996
Ms. Lisa Freese
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
RE: City of Eagan
Comprehensive Plan Amendment—McKee Addition
Metropolitan Council District 15
Metropolitan Council Referral File No. 16290
Dear Ms. Freese:
The Metropolitan Council staff has reviewed the Comprehensive Plan amendment received by the Council
on June 14, 1996. The amendment proposes to change the land use designation for approximately 40 acres
of land consisting of the McKee Addition from IND, Industrial, to D-1, Single Family, for 108 existing
single family homes. We have determined that the proposed amendment has no potential impact upon any
of the metropolitan system plans. Therefore, the city may place the amendment into effect immediately.
Because the proposed amendment appears unlikely to affect policies and plans in other chapters of the
Metropolitan Development Guide, the Council will waive further review and comment on this amendment.
The amendment, explanatory materials supplied and the information submission form will be appended to
the city's plan in the Council's files.
This concludes the Councils review.
Sincerely,
Thomas C. McElveen, Deputy Director
Housing, Development & Implementation
c: Kevin Howe, Metropolitan Council District 15
Lynda Voge, Referrals Coordinator
Alex -Edmund DaHinten, Office of Local Assistance
Ruth Ann Sobnosky, Minnesota Depatment of Transportation
730 East Fifth Street St. Paul. Minnesota 55101-1634 (612) 291-6359 Fax 291-6550 TDD/TTY 291-0904 Metro Info Line 229-3780
An Equal Opporrunity Employer
Agenda Information Memo
July 2, 1996
H. LARIFICATION OF ARCHITECTURAL GUIDELINES FOR EAGAN
PROMENADE
ACTION TO BE CONSIDERED:
► To approve / deny a clarification of the Architectural Guideline for Eagan Promenade
regarding Awnings.
FACTS:
► Several Final Planned Development applications have been submitted for the Eagan
Promenade outparcels. As staff have been reviewing these plans for consistency, it
has become apparent that several users desire awnings. The design guidelines did not
address awnings and staff has asked Opus Corporation to provide clarification to the
Architectural Guidelines regarding awnings..
Opus has submitted a clarification that permits awning treatments, but limits them to
Sunbrella or canvas material, limits awnings to a single color per building or store
front, and limits lighting to down -cast lighting. Colors are not proposed to be
restricted, but Opus would review and approve the colors prior to submission of plans
to the City.
The APC reviewed these guidelines at the June 25 regular meeting a recommended
approval with the condition that the color palette for the awnings be specified and
limited to 8 colors. The APC was concerned that the awning color section should be
limited and care should be taken to avoid conflicting color schemes among the various
tenants and buildings. Opus has indicated that they desire not to have this restriction,
but has added language to the guidelines to further address color scheme objectives.
► Staff is suggesting that this item be pulled from the consent agenda and the color
limitation issue be addressed at the same time as the Planned Development
Amendment for Stuart Anderson's Cattle Company.
ATTACHMENTS:
APC memo, Page A_ jgft%"�%� P4� 3S
Letter from Jay Scott, Opus Corporation dated 6/27/96, Pages through,.
st a
_ city of eagan
TO: Chair Mark Miller
Advisory Planning Commission Members
FROM: Lisa Freese, Senior Planner
DATE: June 20, 1996
SUBJECT: Clarification of Architectural Guidelines
Eagan Promenade
MEMO
Several Final Planned Development applications have been submitted for the Eagan
Promenade outparcels. As staff have been reviewing these plans for consistency, it has
become apparent that several users desire awnings. The design guidelines did not
address awnings and staff has asked Opus Corporation to provide clarification to the
Architectural Guidelines regarding awnings. They have submitted a clarification that
permits awning treatments, but limits them to Sunbrella or canvas material, limits awnings
to a single color per building or store front, and limits lighting to down -cast lighting.
Colors are not proposed to be restricted, but Opus would need to review and approve the
colors prior to submission of plans to the City.
Staff would like the APC to review and make recommendation regarding this proposed
clarification. Specifically staff would appreciate direction on whether the material, lighting
and color restrictions are adequate. In addition, staff would like feedback as to whether
awnings without signage should be counted as signage or considered architectural
elements for the purpose of final plan review for Eagan Promenade?
If the APC recommends the approval of this clarification, the it will be forwarded to the
City Council for their action.
RECOMMENDED ACTION:
To recommend approval/denial of the clarification for awnings in the Architectural
Guidelines for Eagan Promenade.
3el
Page 8
June 25, 1996
ADVISORY PLANNING CONMISSION
OTHER BUSNESS
Vice Chair Heyl opened the next item regarding a clarification of architectural
guidelines for Eagan Promenade.
Planner Freese introduced this item. Planner Freese presented the information
highlighted in her Memorandum dated June 20, 1996. Planner Freese was concerned
regarding the awnings as to whether they are considered signs and also the colors
associated with the awnings.
Member Segal moved, Member Schindle seconded, a motion to recommend that
all awnings shall be made of Sumbrella or canvas material. Lighting of the awning shall
be limited to down -cast lighting only. All awnings shall be of only one solid color (i.e. no
striping, lettering, symbols or logos) so that the awnings shall not have the appearance of
being back -lit or illuminated. Awning colors shall be chosen by Opus and the color pallet
available shall not exceed eight colors.
All approved in favor.
3-T
FROM :OPUS
JuneOPUS.
Ms. Lisa ]✓reese.
Senior Planner
City of Eagan
3830 Pilot Knob Road
Bagan, MN 55122-1897
Dcar Lisa:
612-936-4529
TO
URI ronnweat, L.L.U.
700 OP.* CCntoi
9900 Bran Road East
49JIM411 lka. NIINMAIIIN Y040 9hr10
612 936 46DO
681 4694 1996,06-27 04:62PM #865 P,o2/03
Moiling Address
FO Box 59110
Mi ulcapn6A Minnnanta 55459 0110
Fax 612935 4529
As we discussed, this letter shnl) serve as our request to amend the existing architectural guidelines
for the Eagan Promenade dcvelopmcnt as it relates to the use of awnings at the project. The
guidelines below incorporate the, minor changes you requested with the exception of allowable
colors.
Arel>titeetural Design Guidelines
Eagan Promenade
Amended to include the following:
hLAJ0lI.1N-1,INE RETA114 ANif) C_ MMt)N1'!'1' ItI 7'AII. C.-LiNTER
Awn,r
Awnings will be allowed for the retail centers as well as for fres-standing businesses provided the
awnings meet the following guidelines:
All awnings will be made of either a Sunbrella or canvas material. No vinyl awnings will l)c
allowed. Lighting of the awnings shall be limited to down -cast lighting only so that the awnings
shall not hnve the appcal-ance of being hack -lit Or illuminated. All awnings shall be only of one
solid color (i.e. no Striping, logo%, %yrnbc►is or lettering). Colors selected for the awnir►gs shall he
approved by the propos), Owner hrioi, to submittal to the City for review. In determining
appropriate color selection, Opus shall consider the aver -all architectural integrity of the
development, the specific color sclhcmc and rnalerial-tyre of the particular facility in question, and
the importance of the color to the user's over-all trade dress and identity. Colors that detract from
the curl) appeal of the over-all dcvcic►pment will he avoided.
Lisa, a51 mentioned to you, we cannot simply identify a handful of colors that are appropriate for
the awnings at this pro.im at this time. We have not fully identified all the potential users for the
outparcels yet. Nor have we even finished the design for the small specialty center, which will
likely have some trwnings to give the buildings a warm character feeling and appe.arance-
Opus Northwest, I I C. Is an affl!rntn of thr D;xls prw,r of wripaths—•-A-014cts. Cun;rdaurs. DLWIuPCIS
Chi:ago. Columbus. Dallas. Donvcr, rt I AtF.lerrtxrr, Mown hers:, Mnrnralatibv, (A -4111h, Prm•u:ula Flluen x. &AWI ;-uta, sdn foo Iv n, Suatrlp, Ixmrm, V eshin3+pn D C
36
FROM :OPUS
ON
4v OPUS.
Ms. Lisa 1=raesc
June 27, 1996
Page two
612-936-4529
TO 681 4694 1996,06-27 04:S2Pm #866 P.03/0:
Opus has much at Stake in developing this project and the architectural integrity of tlrc design is
extremely important to us. We will be involved in the color selection process or all awnings to
protect this valuable property the way we do at all of our projects. l lowever, we do not wirta to
place unnecessary color restrictions on these avvnmgs without knowing who our users will be or
what the design of our specialty center will be. Otherwise, we place oursclves in the unwanlcd
position of having to seek variances or amendmunts to any color change which is not an efficient
use of anyone's time or encl-gy. hest assured, we will work with City staff on the appropriate
colors of all awning, prior to approving any awning color.
sincerely,
Jay M Scott
Uircctur
Real Estate De%'elopment
1MS.bab
3%
EAGAN CITY COUNCIL MEETING
JULY 2, 1996
CONSENT AGENDA
1. ADOPT WATER QUALITY MANAGEMENT PLAN UPDATE
Adopt the changes to the Water Quality Management Plan as part of the five year
review.
• The Council adopted the original Water Quality Management Plan in April, 1990.
• A provision of the Water Quality Management Plan was to review the plan
document after five years.
• The Natural Resources Sub -committee, Advisory Parks, Recreation and Natural
Resources Commission and members of the original task force which assembled the
Water Quality Management Plan reviewed the document for possible revisions.
• The Advisory Parks, Recreation and Natural Resources Commission and City
Council reviewed program comments at a workshop on November 28, 1995.
• The Advisory Parks, Recreation and Natural Resources Commission has
recommended adoption of the changes which were presented at the Council
workshop of June 25, 1996.
None
Memo of June 19, 1996, Adoption of Recommendations 0",P# 3?— Y V.
c7\7-2-cc-a.gen
TO: MAYOR AND CITY COUNCIL
C/O THOMAS HEDGES, ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR
DEPARTMENT OF PARKS AND RECREATION
RICH 13RASM WATER RESOURCES COORDINATOR
DEPARTMENT OF PARKS AND RECREATION
RE: RESULTS OF WATER QUAL17 Y MANAGEMENT PROGRAM REVIEW,
ADOPTION OF RECOMMENDATIONS
DATE: JUNE 19, 1996
Bicliground
Upon adoption of the Fagan Water Quality Management Plan in April 1990, the City Council included a
provision to carry out a review of the program after the first five years of implementation. To fulfill that
requirement, the Advisory Parks, Recreation, and Natural Resources Commission through its Natural
Resources Subcommittee began a review of the program in July 1995. The results of the program review
were presented to the City Council for comment at a joint meeting of the City Council and the APRNRC
on November 28, 1995. That presentation included an overview of the revenues and expenditures for that
portion of the program funded through the storm water utility fund, a summary of data on water quality
for key high priority lakes identified in the plan, and a summary of recommendations for changes in
program policies and priorities in several different areas. The only major directive issued by the City
Council at that meeting was that a draft lawn chemical control ordinance be indefinitely post-poned for
consideration for adoption and that the APRNRC should proceed with drafting of a wetland buffer
ordinance.
Recommendations
Recommendations for changes in the water quality management program as a result of the programmatic
review are summarized below:
Recommendation 1: The following water bodies should be re-classified:
• Carlson Lake from Class II indirect contact recreation to Class I direct contact recreation
Pond EP -2 from Class V nutrient trap to Class Il indirect contact recreation pending transfer of
title to the City for the adjacent Borchert Ingersoll property
Pond JP47 from Class TV wildlife habitat to a Class VII storm water basin
• Pond JP -15 from Class II indirect contact recreation to Class VI sediment basin
0 Pond CP -9 from Class V nutrient trap to Class II indirect contact recreation
• Pond JP -23 from Class V nutrient trap to Class IV wildlife habitat, pending establishment of un -
maintained natural vegetative buffers by all residents as directed by the APRNRC.
Recommendation 2: A criterion for "Rehabilitation Potential" should be included in the ranking system
to establish long -tern lake enhancement priorities and the revised list of priorities shown in Attachment
3 9
I adopted.
Recommendation 3: The need for an ordinance to address regulation of lawn chemical use should be
reviewed periodically. A wetland buffer ordinance should be drafted for consideration by the City
Council.
Recommends tion 4: The attached list of policy statements (Attachment 2) should be adopted.
Unless the City Council directs otherwise, this will conclude the review for the program and this item
Will appear on the consent agenda for the July 2 City Council meeting. Please let us know if you need
any additional information.
;r
Ken Vr61,ir
Parks and Recreation Dept.
Rich Brasch, Water Resources Coordinator
Parks and Recreation Dept.
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Attachment Z
Rec=maendations for Naw Program policies
A. 12mlis, 8andling of resident -initiated requests to re-classify water
bodies.
Pc� A11 requests for re-classification of water bodies identified in
the Ragan water quality management plan should be submitted in the form of
a petition to the City4s parks and recreation department director and/or
water resources coordinator. water resources staff will prepare a report
for the Advisory parks, Recreation, and Natural Resources Commission which
will assess the technical merits of the petition and determine which, if
any, recreational water body classification criteria are met. The
Advisory parks, Recreation, and Natural Resources Commission will review
the information and make a recommendation to the City Council regarding
what change, if any, should be made to the classification for the subject
water body. If the water body is re-classified to recreational status,
the Commission will also determine where the water body fits with respect
to the City's long-term lake enhancement priorities as per. the method
outlined in Chapter 7 "prioritization System" in the W". This
information will be used to determine the appropriate level of City
resources that will be devoted to improving the condition of the water
body.
Nationale: There should be available a forum that residents can use to
request re-evaluation of the management classification of a particular
water body. The APMMC is the most appropriate advisory body to review
those requests and make recommendations to the City Council. The
evaluation of these requests must take into account both the management
classification and placement in the list of long-term lake enhancement
priorities to guide allocation of City resources in the management of
these water bodies.
8. Usual Management of aquatic weeds, especially exotics.
pow The City recognizes the benefits of native submergent and
emergent aquatic plant communities and will manage recreational water
bodies in a way which favors the establishment and perpetuation of a
balanced, native rooted aquatic plant community. As resources allow, the
City will also work to reduce the incidence of non-native aquatic weeds
through the use of such methods .as cutting, mechanical removal, water
level drawdown, aquatic herbicides, and public education.
Nationale for Polio+ . The City recognizes that successful efforts to
increase water clarity in recreational water bodies will increase the
incidence of rooted aquatic macrophytes and/or aquatic emergent plants due
to improved light penetration through the water column. Rooted aquatic
macrophytes and emergents provide a wide range of ecological,
recreational, and other benefits, including maintaining water clarity,
providing habitat and food sources for fish and wildlife, and stabilizing
shorelines and water body bottoms.
Y113
Extensive growths of non-native macrophytes-particularly curly leaf pond
weed -have severe adverse impacts on the ecology and water quality of lakes
and ponds. These adverse impacts include internal loading of the lake/pond
system with phosphorus during recreational season die -offs which can
decrease water clarity below the goals established in the City's Water
Quality Management plan. It is therefore important to reduce the
incidence of these exotics as much as practicable.
C. -W116i Neighborhood requests for assistance in improving water quality in
ponds with no public access.
2011M The City should provide assistance to residents who request help
from the City in protecting and improving the quality of specific lakes
and ponds. The assistance provided by the City will emphasize education
of water body residents in reducing source pollutant loadings to the water
body and resource monitoring. It is generally recognized that since
shoreline residents have the most to gain from improvement of the
resource, they should take the lead in implementing these efforts.
Ratienale: With over 380 lakes and ponds in the storm sewer system -all of
which have been highly altered by urban development -City staff and
financial resources must be targeted at the highest priority based on
public benefit. At the same time, there are resources in the City to
which the public does not have access that are also degraded. The City
recognizes the importance of assisting residents in decreasing pollutant
loading to these resources. In general, the City role should be one of
support and guidance of resident -led, on -the -ground efforts. Costly
capital improvements and in -lake management measures will not be
undertaken with the City as a participant in cost-sharing unless the
effort is part of a high priority, current City effort aimed at
rehabilitating/protecting water bodies on the list of long-term
enhancement priorities in the Eagan WQMP.
41Y
Agenda Information Memo
July 2, 1996 Eagan City Council Meeting
J. RESOLUTION, CONTINUATION OF SAFETY SOBER GRANT
ACTION TO BE CONSIDERED:
To approve a resolution authorizing continuation of the Police Department's Safe and Sober Grant
through September 30, 1997.
FACTS:
The Police Department is currently carrying out "Safe and Sober Communities" activities under
a grant program sponsored by the Minnesota Department of Public Safety. The Police
Department is preparing documents to extend the grant for another year and a resolution by the
Council is in order to complete this grant.
ATTACHMENTS:
■ Resolution on page LIL.
y '50,
RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT
Be it resolved that The Ea an Police Department enter into a grant
(Name of Your Organization
agreement with the Minnesota Department of Public Safety, Office of
Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES
during the period from October 1, 1996 through September 30, 1997.
Patrick Geagan, Chief of the Ewan Police Department is hereby authorized to
(Name and Title of Your Authorized Official)
execute such agreements as are necessary to implement the project on
behalf of The Eagan Police Department
(Name of Your Organization)
I certify that the above resolution was adopted by the City Council
(Executive Body)
of Eagan. Minnesota on Jay -2,1996
(Name of Your Organization)
SIGNED:
(Signature)
Mayor
(Title)
July 2, 1996
(Date)
WITNESSETH:
(Signature)
City Clerk
(Title)
July 2, 1996
(Date)
Z16
Agenda Information Memo
July 2, 1996
K. CONTRACT 96-18, S. HILLS ADDITION & WILDERNESS RUN RD - OVERLAY
ACTION FOR COUNCIL CONSIDERATION: To approve the plans and specs for Contract
96-18 (S. Bills Addition & Wilderness Run Road - Overlay) and authorize an advertisement for a
competitive bid opening to be held at 11:00 a.m., July 26, 1996.
FACTS:
Project 701, South Bills Addition, was approved at a public hearing held on June 4, 1996, as an
overlay project.
Project 706, Wilderness Run Road, was approved at a public hearing held on June 4, 1996.
The projects are being combined into a single contract for bidding and construction in an attempt
to achieve the economies of scale associated with larger contracts than if bid separately.
Agenda Information Memo
July 2, 1996 Eagan City Council Meeting
L. MASSAGE THERAPY LICENSE FOR JAMES DEYOE TO PRACTICE AT
LIFETIME FITNESS 1565 LIFF ROAD
ACTION TO BE CONSIDERED:
To approve a massage therapy license for James Deyoe to practice therapeutic massage at
Lifetime Fitness at 1565 Cliff Road.
FACTS:
• An application has been received from Mr. Deyoe with appropriate background information.
A police investigation has been completed and no reasons have been identified to deny the
application at this time.
ATTACHMENTS:
a Application enclosed without page number
0 Police report enclosed without page number.
go
Agenda Information Memo
July 2, 1996 Eagan City Council Meeting
ACTION TO BE CONSIDERED:
To approve or deny a request for a 90 -day extension for recording the Preusse Addition Final
Subdivision located north of Old Sibley Memorial Highway and south of Trunk Highway 13.
FACTS:
The Final Subdivision for Preusse Addition was approved on March 3, 1996. Due to delays in
Quit Claim Title work and review by the County's surveyor, Mr. Preusse has been unable to
record this subdivision.
BACKGROUND/ATTACHMENTS: (1)
Preusse Addition subdivision map, page �.
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Agenda Information Item
July 2, 1996 Eagan City Council Meeting
N. EXTENSION OF PRELIMINARY SUBDIVISION - OAK POINTE OF EAGAN
ACTION TO BE CONSIDERED:
► To approve or deny a request for a one year extension of the Preliminary Subdivision for
Oak Pointe of Eagan (Outlot D - for second phase)
FACTS:
P. Oak Pointe of Eagan was approved at the September 5, 1995 City Council Meeting.
ATTACHMENTS: (2)
Letter from Jim Dimond, OCP Homes Inc. - page .
Plat Map - page,_.
S/
OCP
OMES,
'NC.
i
June 19, 1996
Shannon Tyree, Project Planner
City of Eagan
3830 Pilot Knob Rd.
Eagan, MN 55122-1897
RE: Oakpointe of Eagan
Preliminary Plat Extension
Dear Shannon:
-a; ".
2 0
As you know, we have completed the final plat process and are under construction for the first phase
of Oakpointe of Eagan (Oakpointe of Eagan, First Addition). The first phase included 18 residential
lots, 3 outlots (A, B & C) for common areas for the Home Owners Association and 1 outlot (D) to be
developed as Phase II. Phase II will consist of the remaining 17 residential lots approved by the
Preliminary Plat.
We wish to request a one year extension of the Preliminary Plat to allow time to process the Final
Plat for the remaining portion of Oakpointe of Eagan. We anticipate processing that portion as the
Second Addition to Oakpointe of Eagan in time to construct improvements in the Spring of 1997.
Thank you for your assistance. Let me know if you need any further information.
James C. Dimond
JD/jc
Sap.
8609 Lyndale Avenue South #0111 B Bloomington. Minnesota 55420 (612 881-0127
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EAGAN CITY COUNCIL MEETING
JULY 2, 1996
CONSENT AGENDA
ACTION TO BE CONSIDERED:
• To modify a condition allowing the City to modify the wetland replacement plan for this
development based on changes in the Wetland Conservation Act made by the 1996
legislature in order to accommodate elimination of tree -related impacts associated with
up to .8 acres of replacement wetland.
FACTS
At its May 15, 1995 meeting, the Eagan City Council approved the wetland replacement
plan for the Eagandale Corporate Center preliminary subdivision, subject to several
conditions.
One of those conditions allowed the City to change the wetland replacement plan based
on changes in the Wetland Conservation Act (WCA) that were expected as a result of
action by the 1995 legislature. The changes allowed were limited to those necessary to
preserve an area containing mature oaks that would have been removed as a result of
construction of a mitigation wetland.
The 1995 legislature failed to act on the changes before it.
The 1996 legislature succeeded in enacting the anticipated changes in the WCA.
The wording of the condition needs to be modified to allow the intended changes to the
wetland replacement plan based on the 1996 amendments to the WCA.
BACKGROUND
Copy of minutes for the May 15, 1995 City Council meeting containing Condition 8c, which
would be modified.d"r/ef AX -516
Sy
EAGAN CITY COUNCIL MINUTES-. MAY 15, 1995
PAGE 17
15. Tree - protective measures Ilk . rCrequired (.e. 4' polyethylene laminate safety netting) to be
Installed at the Drip Una or it"th's perimeter of the Critical Root Zone, whichever is greater, of
the significant treestwoodia %"rm
16. The developer will be required.:to contact the City Forestry Division at least five days prior to
the Issuance of a grading p�trtiit to ensure compliance with the approved Tree Preservation
Plan.
17. An Individual lot Tree Preservation Plan vdU be required for Lot 4 of this development at time
of grading/building permit application.
18. The subdivision shall be p1m . tad.
Aye: 5 Nay: 0 Mayor Egan welcomed ;the Old 6&ntry Buffet to the community.
PRELIMINARY SUBDlih*a CORPORATE CENTER
After introductions by Mayor Egan and Administrator Hodges, Community Development Director
Reichert gave a staff report. Some discussion followed concerning proposals for this property. Hunter
moved, Masin seconded a motion to approve the preliminary subdivision for Eagandale Corporate Center
Addition, in the south half of Section 11, subject to the following conditions:
1. Standard conditions of plat approval .Al.,..$.I,*:W.,'S,'3, B4. C1, C2, C3, C4, D1, El, F1, 01 and
i":':*`� 1993.
H1 as adopted by Council actlWo"ibru'vy
2. An ISP shall be obtained by.tbs--applicant;*WIth review and Input by the City, prior to City
Council action on the final su rii
3. A variance to allow a 50' minimum depth for faticl coped yards located across the street from
an OR", W, or *P" District shall be approved by the City Council.
4. Individual lot development plans shall be subject to an administrative site plan review and
approval.
5. Detailed plans and specificadi6'iRffiPIZ ...4taining wall construction shall be submitted
op .....
prior to City Council actloq:'0*'A'*.'t`he Frt*s*' t:UbdIvfif6n.
S. The proposed vacationtextemion of AWn Drive Issue shall be resolved prior to City Council
action on the Final
7. The signalzation of the Nil)Y"i 'r'o* n'd/G'61fW-W'*- Yankee Doodle Road Intersection shall be
resolved prior to City Council action on the final subdivision.
8. The wetland replacement plan for the development shall be approved, subject to the following
conditions:
•
a. Trees #756, 758, 761 *&f.-170 In thi'V*'iq"*'%:*1nventory for the site shall be preserved by
... Q .
reorienting Ponds C2A 4" C28 to the noiW-.8-' nd east.
. .... . ......
SS
EAGAN CITY COUNCIL MINUTES; MAY 15. 1545
PAGE 18
b. The proposed .8 acre we* -M mitigation area due east of DNR Protected Water a 135 shall
be relocated to avoid imp dtg to oak trees.
c. The City will reserve the 0tt:#i .*6ftiti :wagend replacement plan based on changes
In the Wetland Conservatign;act made by the 1995 legislature (which will be known In May
1995). Modification can a-Aade only to the extent necessary to accommodate elimination
of tree -related impacts aiated with up to .8 acres of replacement wetland.
d. No grading shalt be allowed within 30 feet of the delineated wetland edge of Wetland Basins
A and E, except for up to a total of 450 lineal feet along the south and of Wetland Basin A
(for road construction) and.north end of Wetland Basin E (for detention basin construction).
The 30 foot wide area �i18;:be mare#�ed to support natural vegetation and shall be left
unmowed. This area sha�:be cleartXTnarked on both the grading plan and In the field prior
to any grading activity.
e. At least .5 acres of repiapi ttetit Ira iI%d:slh0-be established as forested wetland through
the planting of tree and with seasonally saturated soils. The
number and types of trees planted shall be based on those shown on the tree Inventory
which will be removed by filling of Wetland Basin G.
f. The pond level bounce for Pond DP -11 (Wetland Basin A) should be 3 feet or less for a 10-
year storm event and 2 feet or less for a Z-yeigtstorm event.
g. The developer shall subrn4:fw..*WleW.A he water resources coordinator detailed plans
regarding the grading for:tiiretfati'd'repiaca lent and ponding areas, Including areas of hydric
soil placement and a vegetation,:planting "pian. The plan must be approved by staff before
any grading plan appicatioii'for, tfii} +sfte:is;.ubmitted to the City.
9. The developer shall provide tree protection nieegitr s (i.e. 4 foot polyethylene laminate safety
netting) to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever
Is greater, of the significant treeslwoodlands to be preserved.
10. The developer shall contact the City Forestry Division at least five days prior to any site grading
to ensure compliance with the apptgyed Tree Preservation Plan.
11. This subdivision Is subject.' t cash'*k-- Wf dedication.
12. Issues regarding addttional'A"cImen'4ree preservation and possible cash parkland dedication
credit for a public conneed '. betweeW-Ae two DNR waterbodies and other potential public
'gave' areas shat be resoCvesi'' iDflfiCiI action on the final subdivision.
13. The developer shall plat the property.
Aye: 5 Nay: 0
PRELIMINARY SUBDIVISION -:lit1►Lf!Y;ENTER INDUSTRIAL PARK NO. 12
After introductions by Mayor Ediiv'and AdmtnistratilirNedges, Community Development Director
Reichert gave a staff report. Wachtar:..cnoved, Awada seq*pded a motion to approve the Preliminary
sc=61
Agenda Information Memo
July 2, 1996
PUBLIC HJA�'C
A. PROJ 709, KENNEBEC DR. YANKEE DOODLE RD & TH 131BLACKHAWK RD
ACTION FOR COUNCIL CONSIDERATION: To close the public hearing and
approve/modify/deny Project 709 (Kennebec Drive, Yankee Doodle Road & TH 13/Blackhawk Rd. -
Streets & Signal Improvements) and, if approved, authorize the preparation of detailed plans and
specifications along with easement acquisition through condemnation, if necessary.
FACTS:
In response to a petition submitted by the Blue Cross/Blue Shield Corporation, the City Council
authorized the preparation of a feasibility report for the installation of various public
improvements necessary to serve the proposed expansion of the River Park Office Campus and
scheduled a public hearing to be held on July 2.
All notices have been published in the legal newspaper and sent to all potentially affected property
owners informing them of this public hearing. As of this date, staff has not yet received any
objections to this proposed project.
An informational neighborhood meeting was held on June 27 with those property owners and/or
businesses affected and/or interested in this project. Attached is a copy of the minutes from that
meeting.
ISSUES:
If this project is approved, it will require the removal of the current landscaped island located
within Yankee Doodle Road just west of the Terminal Drive intersection. This landscaped island
received considerable discussion during the M.L. Gresser Waiver of Plat on May'3, 1994. Copies
of the minutes from that meeting are included for background reference. In accordance with the
maintenance agreement for this landscaped island, the property owner must remove the island at
their expense within 30 days notice of the City. If this project is approved, it would be
appropriate for the City Council to order its removal in accordance with the terms of the
agreement.
ATTACHMENTS:
Feasibility report, pages , through
Informational neighborhood meeting, F"-%"
May
May 3, 1994, Council minutes, pages / - t
sI?
,I�9
SRF
c1ty of czagan
FEASIBILITY STUDY AND REPORT
FOR
KENNEBEC DRIVE AND TH 131
BLACKHAWK ROAD
STREET AND UTILITY
IMPROVEMENTS
EAGAN, MINNESOTA
CITY PROJECT NO. 709
FILE COPY
APPROVED
a
Date _
LAGAN ENOLNEERiNG DE's'
may.,..+►
C 0 N S U L T I N G GROUP, INC.
One Carlson Parkway, Suite 150, Minneapolis, MN 55447-4443 • (612) 475-0010
R WDB.
r
r
1
City of Eagan.
Department of Public Works
Date: �f
REVIEWED BY:
_� D I %-,&. L
Cit f Eagan
Finance Department
Date: !► • %k— q tT
FEASIBILITY STUDY AND REPORT
FOR
KENNEBEC DRIVE AND TH 131
BLACKHAWK ROAD
STREET AND UTILITY
IMPROVEMENTS
EAGAN, MINNESOTA
CITY PROJECT NO. 709
JUNE 1996
I hereby certify that this plan, specification or
report was prepared by me or under my
direct supervision and that I am a duly
Registered Professional Engineer under the
laws of the State of Minnesota.
Date: " 3 " 9� Reg. No. -2134V
SRF No. 0962417.1
6007
MConsulting Group , Inc.
Transportation ■ Civil ■ Structural ■ Environmental ■ Planning ■ Traffic ■ Landscape Architecture ■ Parking
SRF No. 0962417.1
June 3, 1996
Honorable Mayor and City Council
CITY OF EAGAN
3830 Pilot Knob Road
Eagan, Minnesota 55122
RE: KENNEBEC DRIVE AND TH 13/13LACKHAWK ROAD
CITY OF EAGAN PROJECT NO. 694
Dear Mayor and Members of the Council:
Enclosed please find the Feasibility Study Report for Street and Utility Improvements to
serve the Riverpark Office Center Area.
The project proposed herein is consistent with the City's Comprehensive Plans and is
feasible from an engineering standpoint.
We would be pleased to meet with the City Council, staff and other interested parties to
review any aspect of this report.
Respectfully submitted,
SRF CONSULTING GROUP, INC.
Matthew D. Hansen, P.E.
Senior Engineer
J mes R. Dvorak, P.E.
enior Associate
MDH/JRD/smf
Enclosure
V
SRF Consulting Group, Inc.
One Carlson Parkway North, Suite 150, Minneapolis, Minnesota 55447-4443
Telephone (612) 475-0010 ■ Fax (612) 475-2429
An Equal Opportunity Employer
KENNEBEC DRIVE AND TH 131BLACKHAWK ROAD
STREET AND UTILITY IMPROVEMENTS
EAGAN, MINNESOTA
CITY PROJECT NO. 709
TABLE OF CONTENTS
LETTER OF TRANSMITTAL
TABLE OF CONTENTS
Pave No.
I.
INTRODUCTION.............................................................................
1
11.
SUMMARY AND RECOMMENDATIONS ........................................
2
III.
PROJECT DESCRIPTION...............................................................
3
IV.
RIGHT-OF-WAY AND EASEMENTS ..............................................
7
Table 1 — Right -of -Way and Easement Requirements ......................
8
V.
PERMITS.........................................................................................
10
VI.
ESTIMATED COSTS.......................................................................
11
Table 2 — Estimated Costs..............................................................
11
VII.
AFFECTED PROPERTIES..............................................................
12
VIII.
ASSESSMENTS..............................................................................
14
Table 3 — Proposed Assessment Summary ......................................
15
Table 4 — Preliminary Assessment Roll .............................................
15
IX.
REVENUE SOURCES.....................................................................
17
X.
PROJECT SCHEDULE....................................................................
18
APPENDIX
• Detailed Preliminary Estimate of Construction Costs
• Figure 1 — Project Location Map
• Figure 2 — Proposed Improvements
• Figure 3 — Proposed Improvements
• Figure 4 — Proposed Improvements
• Figure 5 — Typical Sections
• Figure 6 — Proposed Right -of -Way Requirements
• Figure 7 — Proposed Right -of -Way Requirements
Signal Justification Report
1. INTRODUCTION
A feasibility study has been authorized by the City Council for City Project
No. 709 in response to a request from Blue Cross Blue Shield, developers of the
proposed Riverpark Office Center expansion. The study area is located in the
southwest quadrant of the intersection at Trunk Highway (TH) 13 and Yankee
Doodle Road (see Figure 1, Location Map, in the Appendix). This report
identifies the streets and storm sewer improvements necessary to serve the
proposed development and the adjacent properties.
6.�
II. SUMMARY AND RECOMMENDATIONS
City Project No. 709, as outlined herein, is feasible from an engineering
standpoint. The proposed roadway improvements are consistent with the
recommendations outlined in a previously completed traffic study (City of Eagan
Riverpark Development Traffic Study, January 15, 1996). The improvements
also follow recommendations contained in a Signal Justification Report prepared
for the intersection of TH 13 and Blackhawk Road (included in the Appendix).
The improvements are consistent with the City's Comprehensive Guide Plan and
Utility Plans. The total cost of this project is estimated to be $962,680.
The following recommendations are presented for the Council's consideration:
It is recommended that the City Council receive the Feasibility Study and
schedule a public hearing for the proposed project area.
It is recommended that the City of Eagan review this report with the
Minnesota Department of Transportation, discuss possible funding
participation and initiate the permit process.
Y It is recommended that the City of Eagan begin right-of-way and
easement acquisition immediately.
63
III. PROJECT DESCRIPTION
A. STREET IMPROVEMENTS
Riverpark Office Center is a 50 -acre site located west of Yankee Drive
and south of Yankee Doodle Road. Currently there is a single multi -story
office building on site owned and occupied by Blue Cross (BCBSM). The
owners have proposed expanding the office park by adding four
additional 100,000 -square -foot office buildings over the next six years.
The previously mentioned , traffic study (City of Eagan Riverpark
Development Traffic Study, January 15, 1996) identified improvements in
three general areas to serve the proposed expansion. These include
improvements to Kennebec Drive, Yankee Doodle Road and the
TH 13/Blackhawk Road intersection, including addition of a traffic signal
(see Figures 2, 3 and 4 in the Appendix).
1. Kennebec Drive
Kennebec Drive is proposed to be extended to the Riverpark Office
Center site within an existing 60 -foot wide right-of-way corridor. It is
proposed to construct Kennebec Drive as a 36 -foot wide two-lane
undivided roadway with concrete curb and gutter (see Figure 5, Typical
Section). The estimated cost for improvements to Kennebec Drive is
$213,300.
2. Yankee Doodle Road
Yankee Doodle Road borders the northeast side of the Riverpark
Development. Four areas of improvement to Yankee Doodle Road are
proposed. First a standard cul-de-sac is proposed to be constructed
6y
approximately 500 feet northwesterly of Terminal Drive. Second, the
existing island at the Yankee Doodle Road/Terminal Drive intersection is
proposed to be removed and on -street parking will be restricted along
Yankee Doodle Road in this area. Third, an entrance to the Riverpark
Development is proposed to be constructed opposite Terminal Drive.
Finally, an extension of the eastbound right -tum lane is proposed at
TH 13. The estimated cost for improvements to Yankee Doodle Road is
$81,700.
3. TH 13/Blackhawk Road Intersection
Roadway improvements are proposed to TH 13 at Blackhawk Road to
accommodate current and projected increases in traffic volume.
According to the previously mentioned traffic study, TH 13 currently
carries 21,100 vehicles per day (ADT) and is projected to carry 31,700
vehicles per day by the year 2003. The existing two-lane undivided
roadway currently has right tum lanes at Blackhawk Road. Under City
Project 709, it is proposed to widen TH 13 between Shawnee Road and
Yankee Drive to accommodate protected left -tum lanes with raised
medians for northbound and southbound traffic (see Figure 5, Typical
Section).
The previously mentioned Traffic Signal Justification Report (SJR)
recommends the installation of a traffic signal at this intersection due to
current traffic volume and projected increases. The estimated cost for
improvements to the TH 13/Blackhawk Road intersection is $448,400.
B. DRAINAGE AND STORM SEWER IMPROVEMENTS
City Project No. 709 lies within drainage Districts A (Subdistrict A-2)
and C (Subdistricts C-5 and C-6) as defined in the Eagan Comprehensive
Storm Sewer Plan, 1990. Stormwater runoff from the Riverpark
Development, Yankee Doodle Road and the northerly part of Kennebec
Drive is proposed to be carried via storm sewer pipe to pond CP -7 and
ultimately to the Minnesota River. Storm sewer pipe is proposed to be
extended to collect stormwater runoff from the southerly part of Kennebec
Drive. Stormwater runoff from TH 131Blackhawk intersection will continue
to be collected in the existing ditches along TH 13. Proposed storm
sewer improvements are shown in Figures 2 and 3.
The scope of the storm sewer improvements proposed under City Project
No. 709 includes construction of storm sewer and appurtenances within
the dedicated right-of-way and drainage and utility easements. The
proposed improvements are required to collect stormwater runoff from the
proposed streets as well as direct stormwater to ponding basins.
The estimated cost for storm sewer improvements is $141,100.
66
C. SANITARY SEWER AND WATERMAIN IMPROVEMENTS
1. Kennebec Drive
A 9 -inch diameter sanitary sewer was installed in Kennebec Drive under a
previous city improvement project. Under City Project No. 709, it is
proposed to extend eight 6 -inch service lines from the existing sanitary
wyes to the property line.
There is also an existing 8 -inch diameter watermain along Kennebec
Drive. Under City Project No. 709, it is proposed to install eight 6 -inch
service lines from the watermain to the property line. if possible,
watermain within the Riverpark Office Center should be extended to the
existing watermain in Kennebec Drive to complete a loop. The estimated
cost for sanitary sewer and watermain improvements to Kennebec Drive
is $23,400.
6�
IV. RIGHT-OF-WAY AND EASEMENTS
A. KENNEBEC DRIVE
Right-of-way for Kennebec Drive has been acquired with the exception of
the cul-de-sac area near the southwest boundary of Riverpark Office
Center. The cul-de-sac is proposed to be constructed over parcel
10-18200-013-01. This will require minor modifications to the Riverpark
Office Center site plan.
Right-of-way for the Kennebec Drive cul-de-sac is assumed to be
dedicated to the City as part of the final plat. Permanent drainage utility
easements will be dedicated on the final plat to cover proposed storm
sewer improvements (see Figure 6).
Temporary easements for construction purposes will be required from
adjacent properties along Kennebec Drive. See Table 1 for estimated
right-of-way and easement requirements.
B. YANKEE DOODLE ROAD
Right-of-way for the proposed Yankee Doodle Road cul-de-sac is
assumed to be dedicated as part of the Riverpark Office Center final plat.
Additional right-of-way and temporary construction easements will be
required from parcel 10-39901-010-01 for the right -tum lane extension
onto TH 13 (see Figure 7).
6/3/96 TABLE 1
H:ICIVIL1008124171ASSESS.XLS RIGHT-OF-WAY AND EASEMENT REQUIREMENTS PREPARED BY:
SRF NO. 0962417.1 CITY OF EAGAN PROJECT NO. 709 SRF CONSULTING GROUP, INC.
69
AREA
COST
NO.
PARCEL
PIN
EASEMENT
(sq ft)
($/sq ft)
TOTAL
1
A
10-90040-012-00
Temp Const Esmt along Kennebec Dr
30,000
0.30
$9,000
2
B
10-90040-014-00
Temp Const Esmt along Kennebec Dr
30,000
0.30
$9,000
3
C
10-18200-013-01
Perm Right-of-way for Kennebec Dr Cul-de-sac
11,500
1.50
$17,250
4
C
10-18200-013-01
Temp Const Esmt for Kennebec Dr Cul-de-sac
11,400
0.30
$3,420
5
E
10-18200-011-01
Perm Right-of-way for YDR Cul-de-sac
5,700
1.50
$8,550
6
E
10-18200-011-01
Temp Const Esmt for YDR Cul-de-sac
5,700
0.30
$1,710
7
U
10-39901-010-01
Perm Right-of-way for rt turn lane ext
3,000
1.50
$4,500
8
U
10-39901-010-01
Temp Const Esmt for rt turn lane ext
4,500
0.30
$1,350
TOTAL ESTIMATED RIGHT-OF-WAY COST
$54,780
Note:
Permanent easement
costs are estimated to be $1.50 per square foot.
Temporary easement costs
are estimated to be $0.30 per square foot. Actual easement costs will
be determined
by appraisal.
69
C. TH 13/BLACKHAWK ROAD INTERSECTION
Improvements to the TH 13/Blackhawk Road intersection will be
constructed within existing right-of-way.
�o
V. PERMITS
Permits for street and utility improvements proposed under City Project No. 709
will be required from the following agencies:
0 Lower Minnesota River Watershed District
0 Minnesota Department of Transportation
-10-
V1. ESTIMATED COSTS
The estimated cost of City Project No. 709 is summarized in Table 1. The
estimated costs include 5 percent for unexpected contingencies and 35 percent
for design, inspection, administration and capitalized interest. A detailed
estimate of construction costs is included in the Appendix.
TABLE 2
Estimated Costs
City Project No. 709
Kennebec Drive and TH 13/Blackhawk Road
Improvement Cost
Streets
Kennebec Drive $213,300
Yankee Doodle Road
Cul-de-sac and entrance drive $ 48,100
• Right -turn Lane Extension $ 33,600
TH 13/Blackhawk Road $448,400
Storm Sewer $141,100
Sanitary Sewer and Watermain $ 23,400
Right -of -Way $ 54,780
Total Project Cost $962,680
�a
VII. AFFECTED PROPERTIES
A. Assessment Area
The properties proposed to help finance the proposed improvements and
requiring notification of public hearing are:
Parcel Property I.D. Property Description
A.
10-90040-012-00
Tract C, RLS, No. 4 (Met Council)
B.
10-90040-014-00
Tract E, RLS, No. 4 (Met Council)
C.
10-18200-013-01
PO L1 131 Comsery No. 1 (BCBSM, Inc.)
D.
10-18200-012-01
PO L1 B1 Comsery No. 1 (BCBSM, Inc.)
E.
10-18200-011-01
PO L1 131 Comsery No. 1 (BCBSM, Inc.)
F.
10-00800-013-50
PO L1 61 Comsery No. 1 (BCBSM, Inc.)
B. Construction Area
The following properties, while not proposed to be assessed, are adjacent to the
improvements proposed under Project 709 and will likely be impacted by its
construction:
G.
10-81180-010-01
H.
10-08050-112-01
I.
10-68050-111-01
J.
10-13831-010-01
K
10-00800-020-76
L.
10-14550-010-01
M.
10-14550-010-01
N.
10-14550-010-01
0.
10-16935-010-01
P.
10-90040-019-00
Q.
10-90040-200-00
R.
10-47285-010-00
S.
10-47285-010-01
T.
10-47285-020-00
U.
10-39901-010-01
L1 131 Valley Acres (City of Apple Valley)
PO L11 B1 Sibley Term. Ind. Park (Trans Corp.)
PO L11 B1 Sibley Term. Ind. Park (Gresser)
L1 B1 Best Brands 2nd (Best Brands, Inc.)
Unplatted (Tousignant)
L1 131 Blue Cross (Minn. Hosp. Serv. Assn.)
L2 B1 Blue Cross (Minn. Hosp. Serv. Assn)
L3 131 Blue Cross (Minn. Hosp. Serv. Assn)
Centex Vermilion Townhomes (Centex Real Estate)
PO Tract F, RLS No. 4 (Met Council)
PO Tract F, RLS No. 4 (Met Council)
OL A Mardelann Add. (Larson)
L1 B1 Mardelann Add. (Larson)
OL B Mardelann Add. (CitiCargo)
L1 B1 RL Johnson 2nd (Rram Gen. Ptnshp.)
For purposes of public hearing advertisements, the total estimated project cost is
$962,680.
VIII. ASSESSMENTS
A. CITY PROJECT NO. 709
1. Assessment Summary
Costs for the proposed street and storm sewer improvements are
proposed to be fully assessed to the adjacent properties. Assessments
for the proposed improvements are summarized as follows:
Yankee Doodle Road
Cul-de-sac and Entrance
Drive:
TH 13/Blackhawk Road
and Yankee Doodle Road
Right -tum Lane Extension:
Entire cost assessed to Riverpark
Office Center.
Cost paid by City of Eagan Major
Street Fund and possible Mn/DOT
participation.
Kennebec Drive: Cost for street and storm sewer
improvements is split into thirds and
proposed to be assessed equally to
the Riverpark Office Center, Met
Council property north of Kennebec
Drive and Met Council property south
of Kennebec Drive. Sewer and water
improvements are proposed to be
assessed to the two Met Council
parcels equally.
The assessment assigned to the Riverpark Office Center are proposed to
be prorated by area over the five existing parcels. The assessments to
the Met Council parcels are proposed to be assigned on a lump sum
basis. See Table 2 for a summary of the proposed assessments and
Table 3 for a preliminary assessment roll.
6/3/96 TABLE 3
H:ICIVIL1008124171ASSESS.XLS PROPOSED ASSESSMENT SUMMARY PREPARED BY:
SRF NO. 0962417.1 CITY OF EAGAN PROJECT NO. 709 SRF CONSULTING GROUP, INC
C.P. NO. 709
IMPROVEMENT COST
PROPOSED ASSESSMENT
EAGAN
MAJOR
STREET
FUND
� BLUE CROSS
BLUE SHIELD
PARCELS
MET COUNCIL
PARCEL
NORTH OF
KENNEBEC
MET COUNCIL
PARCEL
SOUTH OF
KENNEBEC
STREETS IN
10-18200-013-01
(B) Kennebec Drive 251,932
83,977
83,977
83,977
39,554
(B) Yankee Doodle Rd Cul-de-sac 58,330
58,330
42,486
23,267
(B) Yankee Doodle Rd Rt Turn Ln Ex 39,416
10-18200-011-01
700,671
43,548
39,416
TH 13 / Blackhawk Road 448,412
67,397
10-00800-013-50
494,211
448,412
Streets Subtotal $798,090
$142,307
$83,977
$83,977
$487,828
STORM SEWER
$77,933
$220,241
Met Council Parcels
Kennebec Drive 94,780
31,593
31,593
31,593
Yankee Doodle Rd Cul-de-sac 46,340
46,340
83,977
31,593
11,690
Yankee Doodle Rd Rt Turn Ln Ext
10-90040-014-00
649,500
83,977
31,593
TH 13 / Blackhawk Road
127,261
Subtotal
2,084,500
$167,955
Storm Sewer Subtotal $141,120
$77,933
$31,593
$31,593
SANITARY SEWER & WATER $23,380
$141,120
$11,690
$11,690
TOTAL $962.590
$220,241
$127,261
$127,261
$487,828
NOTES:
IA) INCLUDES ESTIMATED COSTS FOR GRADING, PAVING, TRAFFIC AND TURF ESTABLISHMENT
(B) INCLUDES ESTIMATED COST FOR RIGHT-OF-WAY.
TABLE 4
PRELIMINARY ASSESSMENT ROLL
CITY OF EAGAN PROJECT NO. 709
PARCEL
AREA
sq ft
LATERAL LATERAL LATERAL
STREET STORM SEW & WAT
ASSESSMENT ASSESSMENT ASSESSMENT
TOTAL
Blue Cross Blue Shield Parcels
10-18200-013-01
411,208
25,557
13,996
39,554
10-18200-012-01
683,583
42,486
23,267
65,753
10-18200-011-01
700,671
43,548
23,849
67,397
10-00800-013-50
494,211
30,716'
16,821
47,538
Subtotal
2,289,67.3
$142,307
$77,933
$220,241
Met Council Parcels
10-90040-012-00
1,435,000
83,977
31,593
11,690
127,261
10-90040-014-00
649,500
83,977
31,593
11,690
127,261
Subtotal
2,084,500
$167,955
$63,187
$23,3801
$254,521
TOTAL
$310,262
$141,120
$23,380
$474,762
�6
2. Assessment Financing Options
At the time of the assessment hearing, property owners will have the
option of paying the assessment in full following the assessment hearing
or including the assessment as part of their property tax statement. If the
assessment is included on the property tax statement, the assessment will
be spread over a 10 -year period and at an interest rate determined by the
bond sale financing this improvement.
IX. REVENUE SOURCES
Revenue to cover the cost of this project is estimated as follows:
TOTAL BALANCE
-$487,828
The project deficit (-$487,828) will be financed by the City of Eagan Major Street Fund.
�, F
Project
Assessment
Cost
Revenue Balance
A. STREETS
Kennebec Drive
$
251,932
$
251,932
Yankee Doodle Road
$
97,746
$
58,330
TH 13/Blackhawk Road
$ 448,412
0
Subtotal
$
798,090
$
310,262 -$ 487,828
B. STORM SEWER
Kennebec Drive
$
94,780
$
94,780
Yankee Doodle Road
$
46,340
$
46,340
TH 13/Blackhawk Road$
0
0
Subtotal
$
141,120
$
141,120 $ 0
C. SANITARY SEWER AND
WATERMAIN
Kennebec Drive
$
23,380
$
23,380
Yankee Doodle Road
$
0
$
0
TH 13/13lackhawk Road
$
0
0
Subtotal
$
23,380
$
23,380 0
TOTAL BALANCE
-$487,828
The project deficit (-$487,828) will be financed by the City of Eagan Major Street Fund.
�, F
X. PROJECT SCHEDULE
The proposed schedule for City Project No. 709 is as follows:
Present Feasibility Report to City Council
Hold Public Hearing
Approve Plans and Specifications
Advertise for Bids
Open Bids/Award Contract
Construction Complete
Hold Assessment Hearing
First Payment Due with Real Estate Taxes
-18
June 4, 1996
July 2, 1996
Fall 1996
Spring 1997
Spring 1997
Fall 1997
Spring 1998
May 1999
APPENDIX
• Preliminary Cost Estimate
• Figures 1-5 -- Proposed Improvements
• Figures 6-7 -- Right -of -Way and Easement Requirements
• Signal Justification Report
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TERMINAL DRIYE
- PRELIMINARY DRAFT -
SIGNAL JUSTIFICATION REPORT
TH 13
AT
BLACKHAWK ROAD
IN EAGAN, MINNESOTA
CONSULTING GROUP, INC.
One Carbon Parkway, Suite 150, Minneapolis, MN 55447-443 - (612) 475-0010
SRF NO. 0962403
Moz
MINNESOTA DEPARTMENT OF TRANSPORTATION
SIGNAL JUSTIFICATION REPORT
Program:
Letting Date:
FOR
TH 13
AT
BLACKHAWK ROAD
IN EAGAN, MINNESOTA
May 1996
Funding Category:
Work Identification: Traffic Signal Installation
and Roadway Improvements
I hereby certify that this report was prepared by me or under my direct supervision and
that I am a duly Registered Professional Engineer under the laws of the State of
Minnesota.
— z zic'�0 7 F
Name Reg. No. Date
APPROVED:
City of Eagan
Date
Assistant Division Engineer - Traffic Date
CONCUR with your determination that a traffic signal is justified at this location based
on this Signal Justification Data (Sections VII and VIII).
State Traffic Engineer
Date
SRF No. 0962403
Date: May, 1996
TH 13
at
Blackhawk Road
in Eagan, Dakota County
1. PROJECT DESCRIPTION
The subject intersection is located on TH 13 in the City of Eagan, Minnesota (see
Figure 1—Project Location). Trunk Highway 13 is a north -south, two-lane undivided
roadway with a posted speed limit of 50 miles per hour in this area. Both TH 13
approaches to Blackhawk Road consist of a combined left-tum/through lane and a
right -turn only lane. Blackhawk Road is a major collector street with two -lanes (an
exclusive left tum lane and a combined through/right) provided on each approach to
TH 13. Traffic operational problems currently exist at the TH 13 and Blackhawk Road
intersection. The operational problems that have occurred, have primarily been in the
form of excessive delays for Blackhawk Road traffic entering TH 13.
A previous traffic study completed by SRF (dated: January 1996) indicated the need to
ultimately upgrade TH 13 to a four lane divided roadway in this area, from Yankee
Doodle Road to Seneca Road. The 1995 average daily traffic (ADT) on TH 13 from
Senaca Road to Yankee Doodle Road exceeds 20,000, well above the threshold for a
four -lane facility. With this future improvement, TH 13 would be a four lane divided
roadway from Yankee Doodle Road to the TH 77 interchange area.
Interim proposed roadway improvements would include upgrading the subject
intersection to provide one left -tum lane, one through lane and one right turn lane on
both the northbound and southbound approaches to Blackhawk Road (see Figure 2,
Proposed Intersection Layout). No roadway improvements are planned for the
Blackhawk Road approaches to TH 13.
The proposed traffic signal at the TH 13 and Blackhawk Road intersection will be a full
traffic actuated signal system with five phases. TH 13 will have protected left turn
phasing, and the Blackhawk Road approaches will have a shared phase. Interconnect
should be provided between the proposed signal and the existing traffic signal at TH 13
and Yankee Doodle Road.
i/
1 O 1 2
Scale thousand ISO .— —.—._� _• •_ —
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PROJECT LOCATION
PROPOSED SIGNAL;
/4011
Silver Bell Road
-INPLACE SIGNALS
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f
go• TH 13 AND BLACKHAWK ROAD SIGNAL JUSTIFICATION REPORT
LOCATION MAP
Cmmm ""c'°"'•'"" CIN OF EAGAN
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II. COST, FUNDING AND MAINTENANCE
It is proposed that the project will be funded 100 percent by the City of Eagan.
The controller and cabinet will be provided by Mn/DOT with reimbursement by the City.
The City will be responsible for power costs for the signal, street lights and painting,
cleaning and relamping the system.
Mn/DOT will be responsible for hardware maintenance, controller maintenance and
controller operation.
The estimated cost of this proposed traffic signal installation is $120,000.
111. SCHEDULE AND PROJECT MANAGER
Project Manager: Dennis R. Eyler, P.E.
Principal
SRF Consulting Group, Inc.
One Carlson Parkway, Suite 150
Plymouth, Minnesota 55447
Telephone Number: (612) 475-0010
Estimated Letting Date:
Estimated Construction Completion Date:
IV. NEED FOR PROJECT/PROJECT DISCUSSION
The proposed traffic signal work described in this report is needed as part of the
roadway reconstruction at the TH 13 and Blackhawk Road intersection and to
accommodate proposed development that is expected to take place in this area.
The City of Eagan is considering a request by Blue Cross/Blue Shield of Minnesota to
expand their operations at a site located west of TH 13 and south of Yankee Doodle
Road. There is currently a 190,787 square foot office building at this location. Blue
Cross wishes to construct four additional office buildings at this location, each of which
will be 100,000 square feet. The first two buildings are expected to be completed by
the year 1998; the second two buildings by the year 2002. This proposed development
is expected to increase the existing peak hour traffic volumes at the TH 13 and
Blackhawk Road intersection by approximately 11 percent after one-year of opening,
and by approximately 23 percent after full build -out of the site.
9y
V. PUBLIC AND AGENCY INVOLVEMENT
The City of Eagan will be the responsible agency for design and construction of the
project. The City of Eagan and Mn/DOT will be required to coordinate funding.
VI. DESIGN CRITERIA AND EXCEPTIONS
No design exceptions to Mn/DOT or AASHTO standards are required.
VII. JUSTIFICATION
Traffic signal justification will be based on applying the applicable warrant(s) for signal
installation as outlined in the Minnesota Manual on Uniform Traffic Control Devices
(MMUTCD) and reconciling the roadway geometrics, proposed lane usage, existing
traffic volumes and planned changes in the area roadway network with the
requirements of the MMUTCD and sound traffic engineering practice.
The signal warrants analysis is based on the assumptions shown below:
77WWAT0 VOWTV�•�•l
Geometry: Northbound Mainline 2 approach lanes
Southbound Mainline 2 approach lanes
Minor Street 2 approach lanes
Approach Speeds: Mainline 50 mph
Minor Street (westbound) 35 mph
The TH 13 and Blackhawk Road intersection signal warrants analysis is based on April
1996 hourly approach traffic volumes, and November 1995 morning and afternoon peak
hour tuming movement traffic counts collected by SRF. The proposed roadway
geometrics with the posted speed limits on both roadways were assumed. Based on
this signal warrants analysis, installation of traffic signal control is warranted at the
TH 13 and Blackhawk Road intersection by satisfying the following signal warrants of
the Mn/MUTCD: Warrant 2 --Interruption of Continuous Traffic, and Warrant 11—Peak
Hour Volume Warrant (see appendix for Warrants Analysis Summary). The additional
traffic from the proposed future development in this area would only further warrant the
need for traffic signal control at the intersection.
A signal at this location will also serve to collect vehicular traffic from the residential
area to the east to encourage the use of this regulated access point onto TH 13.
?SOO'
According to the warrants analysis summary, traffic volumes met the requirements for
Warrant 6, Accident Warrant. Based on accident data from January 1990 to December
1993, there were a total of 20 reported accidents at this intersection which resulted in
the following breakdown:
1990
7 accidents
(4 right angle type accidents)
1991
4 accidents
(4 right angle type accidents)
1992
4 accidents
(0 right angle type accidents)
1993
5 accidents
(2 right angle type accidents)
Totals 20 accidents 10
The only accidents that are considered, when analyzing the accident warrant, are those
that are susceptible to correction by traffic signal control. These include mostly right
angle, or left tum, accidents and must equal five or more for any 12 -month period.
Based on results of this analysis, the subject intersection does not meet the minimum
requirements of Warrant 6, Accident Warrant.
It is concluded that on the basis of: (1) meeting Warrant 2 and Warrant 11; (2)
expected future increases in both site generated and through traffic; and
(3) concentrating side street traffic, traffic signal control is justified at this location.
11111. APPENDIX
WARRANT SUMMARIES
TRAFFIC COUNT DATA
ACCIDENT DATA
rA
MINNESOTA DEPARTMENT OF TRANSPORTATION
TRAFFIC ENGINEERING
SIGNAL WARRANT ANALYSIS
Location :TH 13 & BLACKHAWK RD
MAJOR
APP.I
MAJOR
APP.3
T"vTAL
1+3
Date :44-i>3-96
SPEED
APPROACH
LANES
Factor :1.444
-----------------------------------------------
6-7
A.M.
661
50
Major App. 1 :TH 13 NB S OF BLACKHAWK RD
2
` 4
50
Major App. 3 :TH 13 SB N OF BLACKHAWK RD
2
I X
30
Minor App. 2 :BLACKHAWK RD EB W OF TH 13
2
POPULATION LESS THAN 10,000 : No
35
Minor App. 4 :BLACKHAWK RD NB E OF TH 33
2
SEVENTY PERCENT FACTOR USED : YES
8-9
A. M.
4201630 140174 f301'c)
tt^
HOUR
MAJOR
APP.I
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APP.3
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WARRANT
MfT
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APP.2
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WARRANT
MET APP
� WARRANT
MET APPA
MET SAME
HOURS
6-7
A.M.
661
388
105.,
X I X
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72
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418
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4
11
WARRANT i WAS NOT MET : 0 HOURS SATISFIED REQUIREMENTS
WARRANT 2 WAS MET : 8 HOURS SATISFIED RE9UIREMENTS
WARRANT 6 'VOLUME REQUIREMENTS WERE MET. CHECK ACCIDENT DATA
WARRANT 8 WAS NOT MET : I HOUR MET / 11 HOURS MET
W"RRAiIT 9 WAS NOT MET : 3 HOURS SATISFIED REQUIREMENTS
WARRANT 11 WAS NET . AT LEAST 1 HOUR SATISFIED REQUIREMENTS DATA FILE - 2403
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MINNESOTA DEPARTMENT OF TRANSPORTATION
TRAFFIC ENSINEERING
TRAFFIC COUNT DATA
LOCATION : TH 13 NB S OF BLACKHAWK RD
FOR COUNTS BEGINNING : April 2, 1996
DATE
1 2 3
4 5 AVE. 6 7 AVERAGE
DAY
--------------------------------------------------------------------------
MON. TUE. WEU.
THU. FRI . WFC::. DA`{ SAT. SUN. WEE�'EN1
HOURS
12M-1
76
76
1-�
66
66
C-._,
29
29
_;-4
26
26
4-5
66
1
5-'
.234
234
6-7
,_,6 7
667
7-8
1252
125-1
8-9
704
704
9-10
461
461
10-11
461
401
1 1-12N
477
477
12N-1
699
699
1-2
626
626
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22,
542
54
3-4
653
653
4-5
774
774
5-6
806
806)
6-7
579
579
7-8
-3560
:360
8-9
344
344
9-1)
350
350
10-11
237
237
11-12M
--------------------------------------------------------------------------
136
136
TOTALS
1 C)6 '5
10625
24 HOUR
FACTOR :1.000
AADT : 1062t
REMARK'S :
--------------------------------------------------------------------------
--------------------------------------------------------------------------
DAl' A FILE --.` 240::,. DA 1
140a
MINNESOTA DEPARTMENT OF TRANSPORTATION
TRAFFIC ENSINEERIN6
TRAFFIC COUNT DATA
LOCATION :BLACKHAWK RD EB W OF TH 1
FOR COUNTS BEBININING : April 2, 1996
DATE_ 1
2
3 4 5 AVE. 6 7 AVERAGE
DAY MON.
-------------------------------------------------------------------------
TUE.
WED. THU. FRI . WK. DAY SAT. SUN. WEEKEND
HOURS
12M-1
2
2
-_
2-3-
3-4
.=-4
1
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4-5
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J-6
yt
6-7
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7-8
225
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26
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39
39
11-12N
44
44
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1-2
29
29
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35
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53
53
4-5
58
58
5-6
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28
6-7
19
19
7-8
12
12
8-9
8
8
9-10
6
6
10-11
4
4
11-1M
2
2
--------------------------------------------------------------------------
TOTALS
469
469
24 HOUR FACTOR
:1.000
AADT : 469
REMARKS :
-----------------------------------------------------------------
DATA FILE --> 24(-.)3 . DA2
/a/
MINNESOTA DEPARTMENT OF TRANSPORTATION
TRAFFIC ENSINEERINS
TRAFFIC COLPT DATA
LOCATION : TH 1.3 SP N OF BLACKHAWK RD
FOR COUNTS BEGINNING : April 2, 1996
DATE
1 2
3 4 5 AVE.
DAY
--------------------------------------------------
MON. TUE.
WED. THU. FRI. WK.DAY
HOURS
12M-1
79
79
1-2
49
49
2-:3
16
16
?-4
41
41
4-5
58
58
5-6
145
145
6-7
388
32a
7-'8
658
653
8-9
592
592
9-10
427
427
10-11
420
420
11-12N
623
623,
12N-1
596
596
1-2
541
541
2-3
608
608
3-4
266
566
4-5
1280
1280
5-6
1101
l iol
6-7
596
596
7-8
374
7,74
8-9
267
267
9-10
246
246
10-11
121
181
11-12M
147
147
TOTALS 103t_r4 10:304
24 HOUR FACTOR :1.000
6 7 AVERAGE
SAT. SUN. WEEKEND
----------------------
AIADT . 1030-0t
REMARK'S :
-----------------------------------------------------------------
--------------------------------------------------------------------------
--------------------------------------------------------------------------
DATA FILE --.'.•• 240::,. D,A3,
Aoco2
MINNESOTA DEPARTMENT OF TRANSPORTATION
TRAFFIC ENSINEERIN6
TRAFFIC COUNT DATA
LOCATION : BLACKHAWK RD WEA E OF TH 1
FOR COUNTS BEGINNING : April 2, 1996
DATE
1 �.
3 4 5 AVE. 6 7 AVERAGE
DAY
--------------------------------------------------------------------------
MON. TUE.
WED. THU. FRI. WK. DAY SAT. SUN. WEEk:END
HOURS
1iM-1
4
4
1-2
-31
1
1
3-4
2
4-5
11
11
5-6
26
6
6-7
72
72
7-8
12a
11'a
8-9
9._,
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9-10
62
62
10-11
45
45
11-12N
76
76
12N-1
78
78
1-?
73
73
2-3
65
65
3-4
a1
81
4-5
62
62
5-6
39
39
6-7
74
74
7-8
42
42
L-9
20
211
9-10
19
19
10-11
11
11
11-12x1
--------------------------------------------------------------------------
12
12
TOTALS
1099
1099
24 HOUR
FACTOR :1.000
AADT 11199
REMARKS :
-----------------------------------------------------------------
--------------------------------------------------------------------------
--------------------------------------------------------------------------
3" DATA FILE --: 2411.3}. DA4
/v
SRF
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JUN — 2 8— 9 6 F R I 1:2 :5`3 S R F C Q N S U L T 11-4a
F- - 0 2
OlCon s u 1 t i ng Group, Inc.
Transportation ■ Civil - Structural - Eiivirmimelttal - Planiihig - Traffic � Landscape Architecture - Parking
SRF No. 0962417
MEMORANDUM
TO: Tom Colbert, City of Eagan
Mike Foertsch, City of Eagan
FROM: Jim Dvorak, P.E. '
Senior Associate
DATE: June 28, 1996
SUBJECT: KENNEBEC DRIVE, CITY PROJECT NO. 709
PUBLIC INFORMATION MEETING
A public information meeting was held on June 27, 1996 at the Eagan City offices. We
have attached a copy of the sign-up sheet listing property owners who attended. In
addition to the property owners, Mike Foertsch of the Eagan City staff and Jim Dvorak
of SRF Consulting Group, Inc. were in attendance.
The following summarizes the issues discussed during the meeting:
• Mike Foertsch opened the meeting with a short introduction of the proposed
project.
Jim Dvorak presented details, costs and assessments.
Mr. Gresser stated that the City should contact tax payers before spending tax
dollars and that this meeting is several months too late.
• Mr. Gresser was strongly opposed to constructing a cul-de-sac at the end of
Yankee Doodle Road. Mr. Jones supported this position.
Mr. Gresser and the others were opposed to the proposed assessment of
Kennebec Drive; they would like it all assessed to Blue Cross Blue Shield.
Mr. Kennedy was concerned about access to the Valley Lounge.
• The Yankee Drive intersection with TH 13 is dangerous and a proposal was put
forth to connect Kennebec Drive to Yankee Drive.
SRF Consulting Group, Inc.
One Carlson Pztrkway North, Suite 150, Misineapolis, Minnesota 55447-4443
Telephone (612) 475-0010 - Fax (612) 475-2429
Ati ViJIM/ Opporrurril y l;ruployer
/06
4 (Jbb1V7
F R I 1 3 0 0 S R F G O N S U L T I "C;
P - @3
Tom Colbert - 2 - June 28, 1996
Mike Foertsch
• The group was opposed to eliminating the Yankee Drive/TH 13 intersection.
• All were very supportive of improving the Blackhawk/TH 13 intersection with turn
lanes and a traffic signal.
• The group questioned why TH 13 was not being upgraded to four lanes in this area
since there exists four lanes to the north and south. The two-lane segment is
approximately two miles long.
Mr. Gresser, and others in the group, stated they had not received notice of
previous meetings for the Blue Cross Blue Shield expansion or the meeting today.
JRD/smf
Attachments
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PAGE 10/ EAGAN CITY COUNCD. MIIVUTTES
MAY 3, 1944 OC 130
WAIVER OF PLAT/FRANK A. RECHTZIGEL
Mayor Egan introduced this item as Waiver, Frank H. Rechtzigel, in order to split Parcel 011-50 for individual ownership
located along the north and south sides of Deera►ood Drive east of I -35E in the SW 1/4 of Sec 2L
City Administrator Hedges explained that Mr. Rechtzigel had written a letter requesting a continuance.
Wachter moved, Hunter seconded, a motion to continue a Waiver of Plat for two parcels, one on each side of Deerwood
Drive, of the a fisting Parcel 011-50, southwest quarter of Section 21, to the May 18 City Council meeting upon request of the
apnL Aye: S Nay: 0
WAIVER OF PLAT/M.L GRESSER
Mayor Epn introduced this item as Waiver of Plat, Mi- Greaser, to split Lot 11, Block 1, Sibley Terminal Park, for individual
ownership located along the west side of Terminal Drive north of Yankee Doodle Road on the SE 1/4 of Section 8. Mayor Egan
dwm announced he repn manted an interested party in the application, and would be stepping down entirely and requested the
acting Mayor to preside over the item. Coaacilmember Wachter stepped in as acting Mayor and presided over discussion of the
application.
City Administrator Hedges made introductory comments. Director of Community Development Reichert provided additional
mentation an the location and application. She explained Advisory Planning rom**mon disc =on regarding whether the
casting landscaped island should remain on Yankee Doodle Road or be removed.
Applicant, Mike Gresser, expressed his concern over cars being unseen traveling westward on Yankee Doodle Road should
the island be removed He stated the plan had worked for more than nine years to control traffic and keep tour buses out of the
area and described several accidents previous to the construction of the island. Mr. Gresser stated he wished for the Council to
keep the island as is exists now because it works.
Acting Msyar Wachter stated that when signage was used many years ago it proved ineffective. So far, he concluded, the
island has worked out for the best. Mr. Wachter also noted that the only imposition would be the snow plowing. Mr. Gresser
replied that although it was inconvenient for snow plowing, he took care of the snow plowing for that area and was *914 to be
i iconvenieaoed in order to promote safety.
Acting Mayor Wachter questioned whether the new tenants were in agreement with the proposal. Mr. Gresser responded
that they those tenants were in agreement.
Councilmember Awada requested clarion an the location of the application. Director of Community Development
Reichert provided clarification. Director of Public Works Colbert explained the proposed intersection for traffic traveling down
Yankee Doodle Road could be accurately handled by groviding some directional arrow signage, thereby providing advanced
warning a curve is approaching.
Couaailmember Awada questioned why the. City would propose changing what currently exists. Director of Public Works
Cdbcrt responded that there were two options rvaU* from the very beginning nine years ago; 1) the option suggested by Mr.
Gresser and 2) the alternative that staff was kvestigadng prior to Mr. Gressees construction. Mr. Colbert also noted that there
has been an objection from one of the affected property owners of the figuration which requested the City continue with the
alternative the City was pursuing prior to Mr. Gresser's mon.
Mr. Greaser then responded that he did not want the island to change since the design is simple and works well.
Councilmember Wachter gnesdoned how peoplewho vel occupy the new lot feel about the existing design. Mr. Gresser
r rxpon_ded th y pc d=cd to leave the design as it cxists currently.
Deborah Page, an arty representing Donn and Bradstreet, stated that her client does not object to the waiver of the plat,
^but her diem's only concern is in regard to the landscaped arra of the berm. Her client's objection to the area, she explained,
as been long sanding since 1985, since the berm obstructs the flow of traffic as it flows northwesterly on Yankee Doodle Road.
She added that her client's property is currently fenced and undeveloped, but the budding was built with the intention of expansion
an an easterly wing and westerly wing. In order to accommodate that expansion, she explained, additional visitors' parking would
be required northerly of the building, making the use of an access off of Yankee Doodle Road necessary. She then expressed
►6i
PAGE 11/ EAGAN QTY COUNCa. MI WTES
MAY 3, M4
OC 1
her dienes objection to the approval of the preliminary plat with the existing berm in place, since it would prohibit Donn and
BradsuwXs fature development and access off of Yankee Doodle Road. She stated she felt this was in effect a taking of part
of the value of Dunn and Bradstreces property because of the lack of access. Ms. Page requested that the City Council approve
the waiver but require the removal of the berm to create access. She added that the proposal presented at the meeting was the
first time her client had seen the design, and raised concerns that the access be continuous and even, since the biggest concern
is that there be two-lane available street all the way through.
Couaelmember Awada questioned wimm Ms Page's client planned to develop further. Ms. Page responded that there is riot
a development plan available today, but her concern was that anything dome today will impact future development. Cotmalmember
Awada then asked if Ms. Page would be concerned if the Comma agreed to leave the design the way it presently emsts, with the
agreement that Dann and Bradstreet would return when they wished to develop the area and the street would be straightened
ant at that time. Ms. L Page's concern was that the approval of plat with the berm in place automatically mould provide the new
owner of that lot the rights to have the berm there.
Oq Attorney Shrldoer responded that this is only a waiver of plat before the City Council and the maintenance agreement
that the City reviewed with the property owner provides that the My has the right to remove the landscaped island if it so
chooses, and that the landowner is responsible for that coat. He further clarified that the maintenance agreement stated the City
Council retains the ultimate right and dmsm over the right-of-way.
Coancilmember Awada said, in her opinion, if Dunn and Bradstreet was to develop anything else that required access, the
island should be removed. For now, she added, she felt comfortable with the design because it works. Ms Page responded that
she understood what Councilmember Awada was stating, but the reason she was asking for the removal was due to her client's
lack of success when working with the City in the past.
Couaclmember Masin questioned Ms. Page's reaction to safety concerns raised by Mr. Gresser. Ms. Page responded she
did not have any personal knowledge about the safety issues, but that her client has indicated that the safety concerns have more
or less been corrected by the stop signs.
CCotmelmember Masin then stated since Ms. Page and her client were not pleased with either of the two designs presented,
that it may be beneficial on development of the area is undergone to review the entire situation at that point in time. Ms. Masin
questioned if Dunn and Bradstreet would be agreeable to her proposal. Ms Page reiterated her client's concern over access
issues.
Counclmember Hunter commented he felt the a fisting landscaped island did a good job in controlling traffic and that he
questioned whether the area was a parking lot or a street in the fall during bow -hunting season. Mr. Grosser replied that when
Apple Valley Police Department came in he requested that a gate be put in for safety reasons for bow -hunting season.
Counclmember Hunter then stated he felt it was reasonable to leave the island as it exists currently. He added that he was
sensitive to Dunn and Bradstreet's needs and that the agreement provides the Council with the capability to have the landscaped
Wand removed/not removed whenever development occurs later on. He stated he would be agreeable to approve the application,
lead the peninsula in, with the condition that the peninsula be removed when development would occrr.
City Attorney Sheldon stated he was uncomfortable with placing a condition like that mentioned abam, for Councils in the
future may not be held to 1994 conditions. He strafed the Council has some inability, by way of agreement, to bind future Councils
acdom
member Hunter stated he feet that was acceptable, as long as the minutes reflected the discussion of the Council's
intent that oam the land is developed further, the landscaped island be removed in order to
Bradstreet. He sdded he felt future up Provide across for Duan and
City Councils will hold the 1994 Council a desire w have the Ladscaprd island removed.
Wachter paurted out to the Council that this was a very special exception with a public street that has such a private
bmdscapcd island Counclmember Hunter concurred that it was unusual, and that he wouldn't consider it if it wasn't located in
a remote area. ,
Dimctor of Public Works Colbert commented that when the application was originally considered it required that all affected
property owners sign the agreement, and at that time Dunn and Bradstreet had objected to signing the agreement 'Ibus, he
wiled, if the existing situation was allowed to remain, it would be well for the Council to stipulate who must enter into the
PAGE 12/ EAGAN CITY COUNCIL MINUTES
MAY 3, 1994
0.'132
maintenance agreement for the island to ensure it is complied with.
r�
,w< Counch7member Awada stated she felt the person who desires the island should pay for the maintenance. Councilmember
Hunter said the first property owner and the last property owners will pay for maintenance. Director of Community Development
Reichert clarified that tbc two property owners responsible would be both Mr. Gresser's property and Transport America.
Hunter moved, Awada scoonded, a mackm to approve a Waiver of Plat in order to split Lot 11, Block 1, Sibley Terminal
Industrial Park, into two parols subject to tiho five conditions set forth in the staff report as modified by the Advisory planning
Commission, noting that the peninsula be ieft intact with the maintenance agreement being mcated by both Gresser and
Transport America property awuers along the eastern border of Yankee Doodle Road:
L The Waiver of Plat shall be recorded within 60 days of Council action with documentation to the City.
I The loading docks for the building on parcel B shall be removed prior to July 1, 1994, or issuance of Certificate
of Occupancy,whichever occurs earlier.
3. Coss ingress/egress easements shall be recorded with the Waiver of Plat with documentation to the City.
4. A 38% lot coverage shall be permitted an Parcel B and it shall be combined with Lots 9 and 10, Sibley Terminal
Park, with the recording of the transfer of Parcel B.
S. The property owners of the parcels created by this Waiver of Plat are required to enter into a Declaration of
Covenants for maintenance and repair of landscaping for the modifications to City right-of-way created by the
landscaped peninsula or the intersection is required to be reconstructed to allow the through movement of
traffic at the expense of the property owners.
Aye: 4 Nay: 0
— Acting M zym Wachter then turned the meeting over to Mayor Egan.
R-94.28
CONDMONAL USE PERbUT/FIELD MA DnMNANCE, INC.
Mayor Egan introduced this item as Conditional Use Permits, Field Maintenance, Inc. to allow service and outdoor storage
of tracks in a LI (Light Industrial) district on Lots 17,18,19, Block 4, Eagandale Center Industrial Park # 4 Addition, along the
'tet side of Mike Coffins Drive north of Yankee Doodle Road in the SE 1/4 of Section 1L
City Administrator Hedges provided introductory comments. Director of Community Development Reichert provided
additional information on the location and application, stating that the applicabon was fairly straight forward.
Phyllis Rau, Owner of Field Maintenance Inc., was present for questions from the City Couacti7.
Maria moved, Awada seconded, a motion to approve a Conditional Use Permit for the service of trucks and a Conditional
Use Permit for the storage of rental trucks, both wbject to the applicable conditions set forth in the staff report with the
modification of Condition #12 for (Feld Maintenance, Inc located an the west side of the Dike Collins Drive, north of Yankee
Doodle Road, in the southwest quarter of Section =
L This Conditional Use Permit shall be recorded with Dakota County within 60 days of its approval, with
documentation of recording submitted to the City.
2 A Lot Combination agreement shall be recorded with Dakota County within 60 days of approval
ci the Conditional Use Permit, with documentation of recording submitted to the City.
r. 3. No rooftop mechanical equipment shall be visible.
4. All landscaped and green areas shall be served by an underground irrigation system.
S. The three sided trash enclosure shall be attached to the building and constructed of the same building material
Agenda Information Memo
July 2, 1996
B. PROJECT 703, MALLARD PARK 2ND ADDN
ACTION FOR COUNCIL CONSIDERATION: To close the public hearing and approve Project
703, Mallard Park 2nd Addition (Street Reconstruction) and authorize the preparation of detailed
plans and specifications.
FACTS:
• On May 20, 1996, the City Council held a public hearing to consider reconstructing the streets
within the Mallard Park 2nd Addition. After a presentation by City staff and consultants along
with considerable testimony by the residents concerned primarily with the percentage of City
participation, the City Council approved the project and authorized the preparation of detailed
plans and specifications.
• Shortly thereafter, staff discovered an error in the public notification wherein approximately 10
property owners were inadvertently omitted from informational neighborhood meetings and the
public hearing.
• On June 4, the City Council scheduled a new public hearing for July 2 to correct the technical
defect in the previous public hearing process.
• On June 19, an informational neighborhood meeting was held to explain the details of the project
to any interested/affected property owners. Enclosed is a copy of the minutes from that
neighborhood meeting.
• All notices have been published in the legal newspaper and sent to all affected property owners
informing them of this new public hearing scheduled for July 2 and the related process.
ATTACHMENTS:
• Feasibility report, pages throe—aWn�d�a6—
• New hearing notification etter, page
• Informational meeting minutes, page
FEASIBILITY STUDY
FOR
WOODGATE 2ND ADDITION -CITY PROJECT.792
MALLARD PARK 2ND ADDITION -CITY,
STREET RECONSTRUCTION
CITY OF EAGAN
APRIL 1996
I hereby certify that this plan, specification, or report was prepared by me or under my direct
supervision and that I am a duly registered Professional Engineer under the laws of the State
of Minnesota.
Gregory J. #to;qo �11 P.E.
Reg. No. 2317b7"
Rl�lellred by: Steven 16.- Gatlin, P.E.
Reg. No. 12754
WPA.4Z. I I'l nd.1
057 - ATP4L. 1c)L?1a
Date
Date
sad -
EAGAN ENGINEEj"Z:NGX DEF'
MSA, Consulting Engineers
1326 Energy Park Drive
St. Paul, MN 55108
Phone #: (612) 644-4389
Fax #: (612) 644-9446
l/-3
I
I1IS1LTIIG EIGBEERS
1326 &aV Poral Orn"
S. Poul, MN 55108
April 22, 1996
File: 112-044-10
611 -Edd -4389
1.800.888.2923 Honorable Mayor and City Council
I=: 612-6Ad-9Ad6 City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
RE: WOODGATE 2ND ADDITION - CITY PROJECT NO. 702
MALLARD PARK 2ND ADDITION - CITY PROJECT NO. 703
STREET REHABILITATION IMPROVEMENTS
Dear Mayor and City Council:
-E-
NGN Please find attached the revisions to the feasibility study for the rehabilitation of the
streets within the Woodgate 2nd Addition and Mallard Park 2nd Addition. It is our
M;NVAI recommendation that the project, as proposed in this study, is feasible. Please contact
"-.NN-NG our office if you have questions or require further information regarding this project.
.� 'NAF
Sincerely,
MSA, CONSULTING ENGINEERS
St en D. Gatlin, P.E.
Project Manager
SDG:tw
Attachments
Reviewed by /Z' • !„
Departme t of Pub c Works Dat
q �
AlReviewed by: _
F' hector Date
OFFICES IN:
MINNEAPOUS ,
PRIOR LAKE
S. IAIWFAS.,1:.04-"
WASECA
An Fnnal flnnn'nmiry Fennlnv�,
CITY OF EAGAN
WOODGATE 2ND ADDITION (CITY PROJECT NO. 702)
AND MALLARD PARK 2ND ADDITION (CITY PROJECT NO. 703)
STREET RECONSTRUCTION
TABLE OF CONTENTS
I=n
Im
Transmittal Letter ............................................... I
Table of Contents .............................................. ii
Introduction.................................................. 1
Scope..................................................... 1
Existing Conditions ............................................. 1
Exhibit 1 - Project Location Map ................................ 2
Proposed Improvements .......................................... 4
Easements and Permits ........................................... 4
Exhibit 2a - 2b - Street Sections .............................. 5 & 6
ProjectCost .................................................. 7
Assessment Area ............. .................................. 7
Assessment Table .......................................... 8
Exhibit 3 - Assessment Area Map ............................ %.... 9
Assessments..................................................10
Financing....................................................11
Project Schedule ............................................... 11
Recommendations .............................................. 12
Conclusion ................................... ............... 12
Appendix A - Preliminary Cost Estimate
Appendix B - Preliminary Assessment Roll
//So,
FE4S-112.044 ii 112 034 10
INTRODUCTION
This feasibility study is submitted as required under Minnesota State Statute 429 regarding the
assessment of public improvements. The City of Eagan authorized the feasibility study for the
rehabilitation of approximately 1,900 linear feet of streets within the Mallard Park 2nd Addition
and approximately 5,000 linear feet within the W000dgate 2nd Addition, located adjacent to
Johnny Cake Ridge Road and south of Diffley Road. A portion of Walnut Lane, which is located
in the Woodgate 3rd Addition, is also being rehabilitated at this time as part of the Woodgate 2nd
Addition project. The locations of the proposed improvements are shown on Exhibit 1.
This feasibility study investigates the street improvements necessary to bring the roadway surfaces
of these areas to a condition which conforms to the City of Eagan standard for 7 -ton residential
roadways. The report also provides costs associated with the rehabilitation, which will not alter
the existing street dimensions. The area under study is currently zoned residential.
SCOPE
The purpose of this report is to analyze the feasibility of rehabilitating the various streets
presented on Exhibit 1. It is proposed to rehabilitate the existing bituminous pavement by
reconstructing the full pavement section. The existing concrete curb and gutter will not be
removed unless it shows signs of distress or settlement, in which case, it will be sawcut, removed,
and replaced. Storm drainage improvements will consist of structure adjustments to match the
exiting utilities with the new street grade. Minor subgrade drainage improvements will be
installed in areas showing frost damage or distress, indicative of poor subgrade drainage and
moisture problems.
Project funding will also be addressed within this report. The costs of the projects, shown in
Appendix A, include an estimated construction cost based upon 1995 construction bids received
on similar projects. Also included is a 10% contingency cost and a 35% indirect cost which
includes anticipated design and construction engineering, administration, legal, and fiscal
expenses. A preliminary assessment roll is included as Appendix B. It was prepared in
accordance with the City of Eagan's current special assessment policy. Sources offunding include
both City fiends and assessments to private property. City funds are used to finance curb, utility,
and storm sewer repairs, as well as 25 % of street rehabilitation costs.
EXISTING CONDITIONS
Core samples and soil borings were obtained by American Engineering Testing (AET) in order
to evaluate the existing pavement sections, subgrade conditions, and necessary requirements to
meet the City standard 7 -ton design. The City employed AET to perform the required tests which
consisted of ten flat auger borings from which pavement thicknesses were measured. The existing
pavement sections ranged in thickness from 1.75 to 3.0 inches of bituminous, with an average
thickness of approximately 2.45 inches. The aggregate base material was mostly brown, silty
sand with gravel and its average thickness was estimated at 5.4 inches. Soil borings were
performed to depths of 4.5 feet.
//6
FEAS-112.0" -1- 1 i,n In
:A044EX
CONSOLTING BBGIPBIM
PROD. NO. 703
PROD. NO. 702
//5�-
WOODGATE 2ND ADDMONI
PROD. NO. 702
MALLARD PARK 2ND ADDITION
PROD. NO. 703
CITY OF EAGAN
PROJECT LOCATION MAP
I�
0 1200
city of eagen
Pavement Conditions
The Deflection Testing Analysis Report, dated 1993, for the City of Eagan was reviewed to help
evaluate the condition of the streets. According to this report, the average existing granular
equivalency (GE) for the Mallard Park 2nd Addition is 11.9", with a GE range from 11.0" to
12.8". The average R -value for the Mallard area is between R-20 and R-27. The Woodgate 2nd
Addition has an average GE of 11.6", with a GE range from 10.6" to 12.7". The average R -value
for the Woodgate area lies between R-22 and R-27.
The Pavement Condition Index (PCI) was another source used to evaluate the condition of the
streets. The PCI is a procedure that is used to prioritize street improvements and manage the
overall pavement system. When effectively using this approach, streets are maintained at a higher
service condition for a lower, long-term cost. The PCI values rank the surface condition of the
roadway on a scale from 0 to 100, with 100 being the best. This is an important aspect of street
evaluation from which the following maintenance requirements can be utilized:
Table One
PCI Rating
Maintenance Required
55-100
Crack Filling/Sea1 Coat
35-55
Bituminous Patch/Overlay
0-35
Reconstruction
As outlined above, PCI ratings below 35 generally require removal of the existing pavement and
reconstruction. Based upon the settlement of the street and soil borings, the existing aggregate
base and subgrade may require removal and reconstruction. PCI ratings between 35 and 55
indicate a street surface that can be restored through patching deteriorated areas and overlaying
the street to provide an improved surface. Those streets greater than 55 indicate the need for
routine street maintenance in the form of crack filling and seal coating.
The PCI ratings analysis shows that the majority of the streets within the Woodgate 2nd/ Mallard
Park 2nd neighborhood have deteriorated to the point that reconstruction is prudent and
appropriate. The average PCI rating for streets within Mallard Park 2nd is 17, while that of
Woodgate 2nd is 28.
The streets within the Woodgate 2nd Addition contain large potholes and extensive alligator
cracking. The streets within the Mallard Park 2nd Addition are also experiencing alligator
cracking. Reconstruction will include measures to decrease the rate of decay in the future. These
measures include edge drains and a select granular subcut to drain subsurface moisture, which will
prevent frost heave and subsequent soil strength loss. These improvements will increase the
effective service life of these streets.
FFAS-112.044 113.044-10
Storm Drainage Conditions
According to the City of Eagan Public Works staff, and a general review of the storm drainage
systems, the existing storm drainage system within the development is adequate to handle the
storm runoff from the area. However, several catch basins have settled over the design life of the
existing streets and will require adjustment and minor repair.
PROPOSED IMPROVEMENTS
Street Improvements
The proposed street width and grade throughout the Mallard Park/Woodgate area will match the
existing roadway. It is currently 34' wide from back of curb to back of curb, with surmountable
concrete curb. Deteriorated street sections will receive complete reconstruction, which will
include some subgrade correction and drainage improvements where warranted. We have
estimated that approximately 15% of the street length requires correction based on existing
subgrade soil conditions. Based upon visual field inspection during construction, the Engineer
and City Construction Superintendent will determine which areas are to include the subgrade soil
corrections. The subgrade drainage improvements include the installation of perforated drain the
and geotextile fabric. The proposed pavement cross-section is shown in Exhibits 2a and 2b.
The curb and gutter is to be replaced only where necessary, due to such conditions as settlement,
cracking, or scaling. An estimate of approximately 15 %.' of the entire curb length has been
included for replacement. The costs associated with the reconstruction of the roadways are
presented in the cost section of this feasibility study (Appendix A). One item to note in the cost
section is that the pavement removal includes removal of the entire pavement section to the
subgrade.
Storm Sewer Improvements
No major storm sewer improvements are proposed in the scope of this project. The improvements
will primarily consist of structure adjustment to provide surface continuity with the new pavement
surface. '
Sanitary Sewer and Water Repairs
According to City of Eagan Public Works staff, no sewer or water utility repairs are necessary.
Utility adjustments will be included in the project plans and completed as a street repair expense.
The adjustments include gate valve, manhole and catch basin adjustments. The estimated cost for
these repairs and improvements is outlined in Appendix A.
EASEMENTS AND PERIVIITS
All street and storm sewer work will be conducted within the existing roadway right-of-ways;
therefore, no additional easements or permits are anticipated.
FEAS-112.au -4- 112-0- t 10
I�
14' t6' f 16'
EXISTING SURMOUNTABLE
CURB & GUTTER
REMOVE EXISTING PAVEMENT
(CONCRETE CURB & GUTTER
WILL REMAIN IN PLACE)
14'
LL 1 1/2' 2341 TYPE 41 BITUMINOUS WEAR COURSE
TACK COAT
4" PERF. HDPE 1 1/2" 2331 TYPE 32 BASE COURSE
EDGEORAIN WITH
GEOTEXTILE SOCK 8" CLASS 5 AGGREGATE BASE
(AS NECESSARY) 12" SELECT GRANULAR (AS REQUIRED)
AC44EX
RECONSTRUCTION SECTION
(w/ SUBCUT)
/d0
WOODGATE 2ND ADMON
PROJ. NO. 702
MALLARD PARK 2ND AMMON
PROD. NO. 703
CrfY OF EAGAN
PROJECT STREET SECTION
ROW
�WW0 BOD O
,Q�) I
city of eagen
14' 16' _ 16'
7A044EX
COHSDI,PIIIC IM
EXISTING SURMOUNTABLE
CURB & GUTTER I
1
REMOVE EXISTING PAVEMENT
(CONCRETE CURB & GUTTER
WILL REMAIN IN PLACE)
14'
1
1 1/2' 2341 TYPE 41 BITUMINOUS WEAR COURSE
TACK COAT
1 1/2" 2331 TYPE 32 BASE COURSE
-` 6" CLASS 5 AGGREGATE BASE
RECONSTRUCTION SECTION
(NON-SUBCUT AREAS)
lo2l
WOODGATE 2ND ADDITION
• PROJ. NO. 702
MALLARD PARK 2ND ADDrrlON
PROJ. NO. 703
CRY OF EAGAN
PROJECT STREET SECTION
ROW
C XHO o O4
D
D
city of cagan
PROJECT COST
The following is a summary of the anticipated costs for the project. A more detailed analysis of
the construction costs is presented in Appendix A of this report.
A. Street Costs - Woodgate 2nd Addition
Bituminous Pavement $403,922.88
Concrete Curb and Gutter Repairs 34.093.12
TOTAL COST $438,016.00
B. Street Costs - Mallard Park 2nd Addition
Bituminous Pavement $158,445.13
Concrete Curb and Gutter Repairs 12.397.50
TOTAL COST $170,842.63
The estimated total project costs for the Woodgate 2nd Addition and the Mallard Park 2nd
Addition are based upon estimated construction costs plus additional costs which include 35 % for
indirect costs and a 10% contingency factor. The 35% accounts for engineering, city
administration, and fiscal and legal expenses.
PROJECT REVENUE
A summary of revenue sources is presented below:
Project
Project
Project
Cost
Revenue
Balance
A. Bituminous Street Reconstruction $562,368
$421,776
-$140,592
B. Concrete Curb Repair/Replacement 46,491
_ -0-
- 46.491
$608,859
$421,776
$187,083
The anticipated project deficit is approximately $187,000 which will be the responsibility of the
major street fund.
/aSvz
ASSESSMEIiT AREA
The Mallard Park 2nd assessment area includes a total of 39 single family residential lots.
Woodgate 2nd and 3rd includes 114 assessable lot equivalents. This number is a result of 72
single family residential units and 56 townhome units at a .75 assessment application (42 lot
equivalents), in accordance with the City of Eagan's current assessment policy.
The area to be included for assessment purposes is presented on Exhibit 3 and includes the
following:
Property. Description—
# of Lots Assessed
# of Lot_ Equivalents
Mallard Park 2nd Addition
Block 1, Lots 1-17; 21-33
30
30
Block 2, Lots 1-9
9
9
TOTAL
39
Woodgate 2nd Addition
Block 1, Lots 1-16
16 @ (.75)
12
Block 2, Lots 1-16, 19-22
16 @ (.75) & 4 @ (1.0)
16
Block 3, Lots 1-9
Block 4, Lots 1-16
9
16
9
16
Block 5, Lot 1
1
1
Block 6, Lots 1-19
19
19
Block 7, Lots 1-18
18
18
Block 8, Lots 1-5
5
5
Woodgate 3rd Addition
Block 4, Lots 1-16
16 @ (.75)
12
Block 5, Lots 1-8
8 @ (.75)
6
TOTAL
114
FF -4,S- -8- 112-044-10
I
B
WALLN 1
1 2w ff 1
14 J 14'
\ S r 15
g1 ,
t
1
4
fs
S
6
� 8
ria 9
ASSESSMENTS
Assessments are proposed to be levied against the benefitted properties as outlined in the City of
Eagan's current assessment policy. A summary of the assessment policy for this project is
presented below and a preliminary assessment roll and a constant principle payment schedule have
been included as Appendix B of this report. The assessments presented are based upon
preliminary cost estimates and will be revised based upon the actual final construction costs.
r
Zoning
Type
- $39.611.28
Residential/Duplex
$118,833.85
All Other
Types
t
Assessed
City
Assessed
City
Bituminous Street Construction
75%
25%
100%
0%
Concrete Curb Repairs (existing)
0%
100%
0%
100%
Storm Sewer Repairs
0%
100%
0%
100%
Sanitary Sewer/Watermain Repairs
0%
100%
0%
100
The method used for determining the assessment per lot equivalent is presented below. As
indicated in the above table, residents are not assessed for the repairs to existing concrete curb and
gutter or utility repairs and adjustments.
Lot Equivalent Assessment for Woodgate 2nd Addition
Total Amount Assessed as Street Construction: $403,922.88
Minus City's Share (25 % of Total): - $100.980.72
Equals Amount Assessed to Residents: $302,942.16
Divided by 114 benefitting lot equivalents: 4
Equals Lot Equivalent Street Assessment:
Lot Equivalent Assessment for Mallard Park 2nd Addition
Total Amount Assessed as Street Construction:
$158,445.13
Minus City's Share (25 % of Total):
- $39.611.28
Equals Amount Assessed to Residents:
$118,833.85
Divided by 39 benefitting lot equivalents:
-39
Equals Lot Equivalent Street Assessment:
S3.047.0
According to City policy, townhomes share the equivalent lot assessment area of the road abutting
their property at 75 % of the typical residential equivalent. The procedure used to determine the
unit equivalent assessment per lot for townhomes is shown below:
/0215T
FEAs-t 110" -10- 1117 -("In
Townhome Unit Assessments (Woodgate 2nd and 3rd)
Single Family Residential Assessment: $2,657.39
Multiplied by 75 % x .75
Equals Multi -Unit Assessment Rate
FINANCING
The recommended means of financing the reconstruction of streets within the Mallard Park 2nd
Addition and Woodgate 2nd Addition is through a combination of special assessments to benefitted
properties and City street and utility funds. The benefitted properties are proposed to be assessed
in accordance with the City's current assessment policy.
The City will assume a portion of the project costs for the street reconstruction, concrete curb and
gutter repairs, and the costs associated with the utility maintenance and repairs. Assessments will
be paid either upon completion of the assessment hearing or over a 15 -year period at an interest
rate determined by the bond sale at the time the project is awarded. A preliminary assessment roll
is included as Appendix B of this report. It addresses prbposed assessment amounts to each
specific property within the project scope. The estimated assessment per lot equivalent for
Woodgate 2nd Addition is $2,657.39 and for Mallard Park 2nd Addition is $3,047.02. The unit
assessment for townhomes in the Woodgate 2nd and 3rd Additions project is $1,993.04.
PROJECT SCHEDULE
Public Informational Meeting March 25, 1996 &
April 22, 1996
City Council Receives Feasibility Report April 2, 1996
Public Hearing /City Orders Plans and Specifications May 20, 1996
City Council Receives Plans & Specifications & Sets Bid Opening June 18, 1996
Bid Opening July 11, -1.996
City Council Receives Bids / Awards Contract July 16, 1996
Construction Begins August, 1996
Construction Complete October, 1996
Assessment Hearing February -March 1997
First Payment Due November 1998
F+.s-112.au -11- 112-044-10
SUNLMARY OF RECONEgENDED IMPROVEMENTS
Street Reconstruction/Rehabilitation
Based upon the core samples collected by AET, existing PCI ratings, average granular
equivalencies, and on-site observations, complete reconstruction of roadways within Mallard Park
2nd Addition and Woodgate 2nd Addition is necessary. The roadways will be reconstructed with
subgrade drainage improvements incorporated as needed, as shown on Exhibit 2.
Storm Sewer
The storm sewer improvements would include catch basin and manhole adjustments throughout
the entire project area to match the new roadway surface and minor repairs.
Other Utilities
All sewer and water utility structures would be adjusted to match the newly constructed street
surface. No other major repairs or modifications are recommended.
Restoration
All boulevard areas that are disturbed during construction will be restored to their original
condition.
CONCLUSION
The Woodgate 2nd Addition/Mallard Park 2nd Addition Reconstruction project is technically
feasible from an engineering standpoint and the improvements are in accordance with the Master
Street Plan for the City of Eagan. The project can best be carried out as a single contract.
The costs of the Woodgate 2nd Addition and Mallard Park 2nd Addition street improvements are
estimated at $438,016 and $170,843, respectively. The project would be completed during the
summer of 1996, in accordance with the schedule provided in this report. The project would be
funded through special assessments to the benefitted properties and City of Eagan funds. The
anticipated assessment per lot equivalent for street reconstruction for Woodgate 2nd Addition and
Mallard Park 2nd Addition ranges between $2,600.00 and $3,100.00. The unit assessment for
townhomes in the Woodgate 2nd Addition project area is approximately $2,000.00. The estimated
City of Eagan cost for the Woodgate 2nd Addition and Mallard Park 2nd Addition is $187,082.
This amount includes 25 % of the street rehabilitation costs and the non -assessed curb replacement
and restoration costs.
/0 ? 1/10,
FEAS-i 12.044 -12- 112-044-10
VC % Q , ,, n..
Appendix A
Preliminary Cost Estimate
Woodgate 2nd Addition
Street Rehabilitation Project # 702
Schedule is Street Rehahilitatinn - WnnAaefa incl ArfrT.d4n
Item
uangtr
r
Unit !
Unit
Cost
Extended
Cost
Mobilization
1
LS I
$5,000.00
$5,000.00
Pavement Removal
20,200
SY
$2.501
$50,500.00
Subgrade Excavation
1,000
CY
$5.75,
$5,750.00
Subgrade Preparation
49
RDSTA
$200.00
$9,800.00
Geotextile Fabric
3,050
f SY'
$2.00:
$6,100.00
Select Granular Borrow
1,025
CY
$7.25
$7,431.25
Aggregate Base, Class 5
7,850
TON
$7.25
$56,912.50
Concrete Valley Gutter
220
SF
$4.00
C $880.00
Type 31 Bituminous Base Course
2,600
TON
$21.50
$55,900.00
Bituminous Tack Coat
1,025
GAL
$1.15
$1,178.75
Type 41 Bituminous Wear Course
2,000'
TON
$24.50
$49,000.00
Perforated Drain Tile
1,410
LF
$8.50
$11,985.00
Drain Tile Connections
6
EA
$110.00
$660.00
Catch Basin Adjustment
22
EA,
$225.00
$4,950.00
Manhole Adjustment
33
EA
$225.00
$7,425.00
Gate Valve Adjustment
12
EA
$165.00
$1,980.00
Remove and Replace Driveway
70
SY 1
$27.50
$1,925.00
Sod Lawn and Boulevard
340
SY
$3.50
$1.190.00
Construction Cost: $278,567.50
10% Contingency Cost: $27,856.75
35% indirect Costs $97,498.63
Total Street Cost 5403,922.88
Schedule II: Concrete Curb Repairs - Woodgate 2nd Addition
ICnos
it Extended
Item uanti ! Unit t I Cost
Concrete Curb Removal 1,650.01 LF I $3.251 $5,362.50
,Concrete Curb and Gutter D412 1.650.0 LF $11.00 f $18.150.00
Construction Cost: $23,512.50
10% Contingency Cost: $2,351.25
35% Indirect Costs $8,229.38
Total Concrete Curb Cost 534,093.13
Total Project Cost- Woodgate 2nd Addition 5438,016.00
/�9
Appendix A (cont'd.)
Preliminary Cost Estimate
Mallard Park 2nd Addition
Street Rehabilitation Project # 703
Schedule TTT! Street RPhahilitntinn _ Mallard Perin')nr1 Aririifinn
Item
uanti
Unit
Unit
j Cost
Extended
Cost
Mobilization 1
LS
55,000.00
$5,000.00
Pavement Removal 8,000
SY
$2.50
$20,000.00
Subgrade Excavation 400
CY
$5.75
$2,300.00
pSubgrade Preparation ? 19
RDSTA
$200.00
$3,800.00
Geotextile Fabric 1,200
SY
$2.00
$2,400.00
Select Granular Borrow 400
CY
$7.25
$2,900.00
Aggregate Base, Class 5 39050
TON
$7.25
$22,112.50
Type 31 Bituminous Base Course f 1,000
TON
$21.50
$21,500.00
Bituminous Tack Coat 400
GAL
$1.15
$460.00
Type 41 Bituminous Wear Coupe 775
TON
$24.50
$18,987.50
Perforated Drain Tile 530
LF
$8.50
$4,505.00
Drain Tile Connections 2 "
EA
$110.00
$220.00
Manhole Adjustment 10
EA
$225.00
$2,250.00
Gate Valve Adjustment 4
EA
$165.00
$660.00
Remove and Replace Driveway 30
SY '
$27.50
$825.00
Sod lawn and Boulevard I 135 I
SY I
$3.501
$472.50
Construction Cost: $108,392.50
10% Contingency Cost: $10,839.25
35% Indirect Costs $37,937.38
Total Street Cost S157,169.13
Sehednle TV! Cnnerptp Cnrh 112pnaire . Mallard Park 2nd AAAitinn
Construction Cost:
10% Contingency Cost:
35% Indirect Costs
Total Concrete Curb Repairs
Total Project .Cost - Mallard: Park 2nd Addition S169,566.63
130
$8,550.00
$855.00
$2,992.50
S12,397.50
Unit Extended
ItemQuantityf
Unit Cost Cost
Concrete Curb Removal
600.0 LF $3.25 $1,950.00
Concrete Curb and Gutter D412
600.0' LF $11.00 $6,600.00
Construction Cost:
10% Contingency Cost:
35% Indirect Costs
Total Concrete Curb Repairs
Total Project .Cost - Mallard: Park 2nd Addition S169,566.63
130
$8,550.00
$855.00
$2,992.50
S12,397.50
APPENDIX B
/3/
FEAS-112.444 112-044-10
REVISED 5/29/96
Appendix B
Preliminary Assessment Roll
Woodgate 2nd Addition - Project # 702
Mallard Park 2nd Addition - Project # 703
Woodeate 2nd Addition:
Parcel
Total Number
of Lots
Total Number
Total # of Lot
Assessment
Total
Descri tion
of Lots
C E uivalents
Per Lot
Assessment
Woodgate 2nd Addition
$2,756.71
$82,701.30
Block 2, Lots 1-9
9
9
Block 1, Lots 1-16*
$24,810.39
1 16
12
$2,067.53
$33,080.52
Block 2, Lots 1-16*
16
12
$2,067.531
$33,080.52
Block 2, Lots 19-22
4
4
$2,756.71
$11,026.84
Block 3, Lots 1-9
9
9
$2,756.711
$24,810.39
Block 4, Lots 1-16
16
16
$2,756.71
$44,107.36
Block 5, Lot 1
1
1
$2,756.71
$2,756.71
Block 6, Lots 1-19
19
19
$2,756.71
$52,377.49
Block 7, Lots 1-18
j 18
18
$2,756.71
$49,620.78
Block 8, Lots 1-5
5
5 j
$2,756.71,
$13,783.55
Woodgate 3rd Addition
Block 4, Lots 1-16*
16
12
$2,067.531
$33,080.52
Block 5, Lots 1-8*
8
6
$2,067.53
$16,540.26
TOTAL:-.:
:128
1'4 :
$314,26494
* The asterik indicates townhomes.
Mallard Park 2nd Sddifinn!
Parcel
Description
Total Number
of Lots
Total # of Lot
Equivalents
Assessment
Per Lot
Total
Assessment
Mallard Park 2nd Addition
Block 1, Lots 1-17, 21-33
30
30
$2,756.71
$82,701.30
Block 2, Lots 1-9
9
9
$2,756.71
$24,810.39
510?;5:L69°
INDIVIDUAL ASSESSMENT SCHEDULE
Constant Principle Payment Method
WOODGA7E ?ND ADDITION
MALL4RD PARK ZND ADDI77ON
Owner: FIF.M(OWNER) Legal Description: F1ELD(LOT DES)
Parcel: FMLD(PIN) Addition: FIELD(SUBDIV)
Interest Start Date:
Repayment Period:
Interest Rate:
Assessments
a. IMPROVEMENT'S
b.
15Nov98
15 years
8.0%
Quantity Unit Measure Unit Price Amount
1 LOT $2,756.71 $2,756.71
Total Assessment $2,756.71
YEAR ANNUAL PRINCIPAL INTEREST PRINCIPAL
PAYMENT PAYMENT PAYMENT REMAINING
1998
52,756.71
1999
$432.11
5183.78
5248.33
52,572.93
2000
$389.62
$183.78
5105.83
$2,389.15
2001
5374.9I
$183.78
S191.13
52,205.37
2002
S360.21
$183.78
S176.43.
$2,021.59
2003
S345.51
$183.78
S161.73
S1,837.81
2004
5330.81
5183.78
S147.02
$1,654.03
2005
S316.10
$183.78
5132.32
51,470.25
2006
5301.40
5183.78
5117.62
S1,286.46
2007
5286.70
$183.78
5102.92
$1.102.68
2008
$272.00
$183.78
588.21
- 5918.90
2009
S257.29
5183.78
573.51
S735.12
2010
$242.59
5183.78
558.81
S551.34
2011
$227.89
$183.78
544.11
$367.56
2012
S213.19
$183.78
$29.40
5183.78
2013
5198.48
$183.78
$14.70
50,00
54,548.80
Total of Annual Payments
Note: The interest payment for 1999 includes 527.79 for interest accrued from 15Nov98 to O1Jan99.
/3.030
June 6, 1996
Re: Project 703, Mallard Park 2nd Addition (Street Rehabilitation)
Notice of New Public Hearing
Dear Property Owner:
On May 20, 1996, the City Council held a formal public hearing regarding the proposed reconstruction of the
streets within the Woodgate 2nd & 3rd Addition and the Mallard Park 2nd Addition. After presentation of the
details of the proposed project and considerable testimony and input from the property owners, the City Council
subsequently closed the public hearing and approved the project as proposed. While the vast majority of the
property owners in attendance recognized the need to have the streets reconstructed, the majority of the objections
related to the amount of the proposed special assessments against the adjacent property owners. The City Council
acknowledged these objections, but stated that the appropriate time to discuss the merits of the proposed
assessment would be at the final assessment hearing presently scheduled for the Spring of 1997.
After the project was approved as a result of the May 20 public hearing, it has been discovered that through a
technical defect in the notification process, it will be necessary for the City Council to hold a new public hearing
to correct this technical notification defect.
Therefore, the enclosed notice informs you of this new public hearing scheduled for July 2, 1996, at 7:00 p.m.
The City Council will be receptive to any public input at this public hearing if it is new or different from the
testimony presented at the May 20 hearing. They will then give consideration to reaffuming their previous action
of approving the project as originally presented.
We apologize for any inconvenience this additional public hearing process creates but is necessary to meet the
requirements of Minnesota State Statutes pertaining to public improvement special assessments. If you have any
questions or concerns as this project progresses, please feel free to contact me at your convenience.
Sin ely,
Michael P. Foertsch, P. . S.
Assistant City Engineer
MPF/J j
Enclosure: Public Hearing Notice
cc: Mayor & City Council, c% Thomas L. Hedges, City Administrator
Deanna Kivi, Special Assessment Clerk
13
�f
Informational Meeting Minutes
Mallard Park Second Addition
City of Eagan Project #703
MSA Project #112-046-10
Wednesday, June 19, 1996
A neighborhood informational meeting was held to discuss the Mallard Park Second Addition
project on Wednesday, June 19, 1996, at 6:30 P.M. Representing the City of Eagan was Mike
Foertsch, Assistant City Engineer. In attendance from MSA to present the project was Steve
Gatlin, Project Manager. In attendance were three residents including Bonnie McCallum, 1670
Woodoate Lane, Norbert Adelman, 1664 Woodgate Lane, and Brad Neilson, 1650 Woodgate
Lane.
Mike Foertsch gave a brief presentation on the project, prefacing his comments by noting that the
new neighborhood informational meeting and additional public hearing were necessary due to a
defect in the original public hearing notice. Ten property owners in the Mallard Park Second
Addition were not included in the original notice. It was, therefore, necessary to provide a new
neighborhood meeting and public hearing for project 703. Mike summarized the City of Eagan
pavement management program and provided information regarding the pavement lifecycle curve
and the City's five-year capital improvement program for street improvements.
Steve Gatlin then gave a brief presentation of the feasibility report for the project including a
description of the existing conditions, proposed improvements, project cost, and project financing
including a proposed project assessment roll. A brief discussion then took place among residents,
City staff, and consultant personnel. Several of the issues discussed include the following:
■ Overlay vs. Reconstruction — Mr. Adelman raised a concern whether or not reconstruction
was cost-effective and why an overlay had not been considered. Mike Foertsch explained
that, based on the PCIs of the streets and the current pavement surface conditions and
unstable subsoil conditions, an overlay was not cost-effective.
■ Project Financing — Questions were raised regarding the City of Eagan's participation in
the project including the cost -split in the assessment policy and the City's participation on
curb. Residents felt that perhaps a higher City participation may be justified.
■ Assessment Policy -- Residents again raised concern regarding whether or not the 25
City of Eagan contribution for street reconstruction was appropriate. Residents raised the
same issue that was raised at earlier neighborhood meetings and public hearings regarding
whether or not the City's share should be higher.
■ Street Damage Due to Heavy Trucks -- Mr. Neilson raised concern regarding frequent
garbage trucks and heavy construction traffic on the roads and asked whether or not this
had contributed to early pavement deterioration. Mr. Foertsch and Mr. Gatlin discussed
I t] 1►ib-?I�IU iun 135
this issue briefly and did note that construction traffic, including garbage trucks, does
contribute significantly to pavement deterioration. Strategies for minimizing damage were
discussed. These could include the neighborhood getting together and hiring a single
garbage hauler. y
■ Assessment Payment Terms — Mr. Neilson had questions regarding payment terms and
what options for payment were available. Mr. Foertsch noted that the proposed
assessment term would be 15 years. Mr. Gatlin commented that payment options would
include payment within 30 days of the adoption assessment roll without interest, partial
payment of the assessment prior to certification without interest, and allowing the
assessment to be placed on the property taxes along with interest and paid during the
assessment term or paid prior to completion of the term.
= Access During Construction — Ms. McCallum had questions regarding access during
construction. Mr. Foertsch noted that access would be provided generally everyday to
property owners but that, during the day, there may periods of time when immediate
access to homes or driveways would not be possible, as well as during the time that
concrete curb and gutter is being cured. When curb is poured in a particular area, driving
over the curb would not be allowed for three to five days during the curing period.
However, since no utilities are being installed in the area, no major disruptions limiting
access would be expected.
■ Process to File Formal Objection -- All residents in attendance indicated an objection to
the project and questioned the process to file an objection to the proposed project. Specific
objections were to the proposed assessment and assessment policy. Residents seemed to
feel that the project was warranted and should proceed; however, they did object to the
proposed assessment and existing City assessment policy. City staff indicated that a letter
of objection should be filed with the City, preferably before the City Council meeting so
that the information can be included in the City Council agenda packet.
Following the conclusion of the question and answer period, the meeting was adjourned at
approximately 8:15 p.m.
112 (N6-22(10 mr.
/,36
Agenda Information Memo
July 2, 1996 Eagan City Council Meeting
C. VARIANCE - PROFESSIONAL PLASTICS INC.
ACTION TO BE CONSIDERED:
■ To approve or deny a Variance to allow parking within the required 100 foot setback
buffer for Lots 21-24, Block 2, Eagandale Center Industrial Park 44.
FACTS:
Professional Plastics, Inc. is requesting a 64.5 foot variance to the required 100 foot
setback buffer where I-1 zoned property is across the street from It, A, or P zoned
property. The variance is requested to allow construction of a parking lot on the south
side of the proposed new building.
The south edge of the parking lot is proposed to be 35.5 feet from the south property line
abutting Yankee Doodle Road. All other building and parking setbacks meet code
requirements.
A four foot high landscaped berm is proposed along the south edge of the parking lot to
screen it from the residential development across Yankee Doodle Road. Staff suggests
that additional plantings be provided to achieve solid screening.
This site contains a fair amount of significant oak woodlands, most of which are located
in the eastern quarter of the site. The proposed development will result in removal of
93.6% of these significant woodlands. City code allows up to 47.5% of the significant
woodlands to be removed without mitigation. Due to space limitations on this site, staff
recommends a cash dedication of $29,879 to meet the tree mitigation requirements.
Given the site constraints (significant woodlands, steep slopes and setback buffer
requirements) the size of the proposed building may be too large for this site. Staff notes
the adjacent lot to the north is also undeveloped and suggests that the applicant consider
acquiring that lot which would allow modification to the site layout that could eliminate
or reduce the setback variance and significantly reduce the cash dedication for tree
mitigation.
BACKGROUND/ATTACHMENTS:
Staff report, pages4— �'" N.V.
/3 i
CO. HWY. NO. 28 (YANKEE DOODLE F
Professional Plastics - Variance
Zoning Map N
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C
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PLANNING REPORT
CITY OF EAGAN
REPORT DATE: June 27, 1996 CASE: 11-V-8-5-96
APPLICANT: Professional Plastics HEARING DATE: July 2, 1996
PROPERTY OWNER: ALSCOR Investors PREPARED BY: Julie Farnham
REQUEST: Variance to 100 foot Setback Buffer
LOCATION: Northeast intersection of Mike Collins Drive and Yankee Doodle Road
COMPREHENSIVE PLAN: IND Industrial
ZONING: I-1 Limited Industrial
SUMMARY OF RE UEST
Professional Plastics, Inc. is requesting a 64.5 foot Variance to the required 100 foot setback
buffer where I-1 zoned property is across the street from R, A, or P zoned property. The
applicant is requesting the variance to allow construction of a parking lot on the south side of
the proposed building. The south edge of the parking lot is proposed to be 35.5 feet from the
south property line abutting Yankee Doodle Road. The subject property consists of Lots 21, 22,
23, 24, Block 2, Eagandale Center Industrial Park #4 located at the northeast intersection of Mike
Collins Drive and Yankee Doodle Road in the SE 1/4 of Section 11.
AUTHORITY FOR REVIEW
City Code Chapter 11, Section 11.40, Subd. 3, C states that the Council may grant a variance and
impose conditions and safeguards therein if:
1. The Council shall determine that the special conditions applying to the structures or land
in question are peculiar to such property or immediately adjoining property and do not
apply generally to other land or structures in the district in which said land is located, and
that the granting of the application is necessary for the applicant.
2. That granting of the proposed variance will not be contrary to the intent of this Chapter
and the Comprehensive Guide Plan.
3. That granting of such variance will not merely serve as a convenience to the applicant,
but is necessary to alleviate demonstrable hardship or difficulty.
/38"
Planning Report - Professional Plastics, Inc.
July 2, 1996
Page 2
ODE REOUIREMENU
City Code Section 11.20, Subd. 16.D.3. requires a minimum 100 foot landscaped setback buffer
wherever an I-1 District is across the street from an "R", "A", or "P" District. The intent of this
requirement is to ensure adequate buffering between residential or other low intensity uses and
industrial uses.
BACKGROUND/HISTORY
Eagandale Center Industrial Park #4 Lots 21-24 have not been previously developed. These lots
were part of a larger site (lots 17-24) that Hoovestol, Inc. proposed to develop last fall. That
proposal was denied by the City Council due to concerns about the intensity of the proposed
truck facility adjacent to residential development.
Professional Plastics, Inc. is currently located in Silver Bell Center at Silver Bell and TH 13.
The company was formed in 1987 and currently employs about 30 people. Professional Plastics
is a light industrial production operation that will consist of about 1/3rd office space and 2/3rds
high tech production and warehouse area. The company produces plastic systems and
components for clean rooms, cleaning stations, semi -conductor handling equipment,
environmental equipment, scrubbers, pumps, tanks and sinks. Their current location is not large
enough to accommodate expansion, which utlimately is expected to more than triple the number
of employees. Expansion will permit growth and diversification in current and future product
lines. Professional Plastics has also recently applied for a $100,000 grant through the Minnesota
Economic Recovery Fund grant program through the Minnesota Dept. of Trade and Economic
Development.
EXISTING CONDITIONS
The site consists of four lots fronting on Mike Collins Drive. The applicant will be required to
combine these lots into one tax parcel. The site is approximately 11,900 square feet (2.5 acres)
in area. The property is undeveloped. Some significant oak woodlands exist on the eastern edge
of the site which abuts the County compost site. Several poplars have grown up on the
remainder of the site which appears to have been disturbed during construction of surrounding
properties. Some slopes in excess of 30% exist along the east edge of the property which is
heavily wooded. The remainder of the site is relatively level, sloping gently to the southwest.
URROUNDING USES
North - Industrial; zoned Industrial (I-1); guided Industrial (IND)
South - Yankee Doodle Road and Wescott Square Townhomes; zoned Townhouse (R-3);
guided Mixed Residential (D-111)
East - County compost site; zoned Planned Development (PD); guided Industrial (IND)
139
Planning Report - Professional Plastics, Inc.
July 2, 1996
Page 3
West - Industrial; zoned Industrial (I-1); guided Industrial (IND)
EVALUATION OF REQUEST
Professional Plastics, Inc. is proposing to construct a 38,715 square foot building and 96 stall
parking lot on the property.
Setback Variance - The proposed parking on the south side of building will encroach 64.5 feet
into the required 100 foot setback buffer. As a result, the parking lot will be setback 35.5 feet
from Yankee Doodle Road. The proposed building will be setback the required 100 feet from the
south property line. All other building and parking setbacks meet code requirements. Given the
size of the proposed building and the amount of required parking, there is no room to shift the
building or parking to minimize the encroachment into the 100 foot buffer area. To screen the
parking from Yankee Doodle, the applicant is proposing a 4 foot high planted berm to extend
about half the width of the road frontage. The remainder of the Yankee Doodle frontage will be
screened with existing woodlands, including a few significant oaks, augmented with additional
landscaping. The new landscaping will consist of a mix of evergreen and deciduous trees and
shrubs. Staff suggests that additional landscaping be provided on the berm to achieve solid
screening of the south parking lot.
Tree Preservation - Staff conducted a tree inventory and found this site contains 53,989 s.f. of
significant woodlands. Most of the significant trees and woodlands are located on the east and
south portions of the site. The proposed site plan reflects the minimum building and parking
setbacks (30 and 5 feet, respectively) from the east property line. However, most of the
significant woodlands and some steep slopes are located in the eastern quarter of the site. As
such, the proposed development will result in removal of 93.6% of the significant woodlands.
According to the Tree Preservation Ordinance, 47.5% of existing significant vegetation can be
removed without mitigation. Mitigation requirements are 100 category B trees (2 1/2" caliper)
OR a cash dedication of $29,879. Due to space limitations on this site, a cash dedication is
recommended by forestry staff.
Staff notes that the adjacent lot to the north (lot 20) is also undeveloped and suggests that the
applicant consider acquiring that lot which would allow the site layout to be redesigned to
minimize encroachment into the significant woodlands along the eastern property edge. It would
also allow the setback from Yankee Doodle to be greatly increased, and possibly eliminate the
need for the setback variance.
HARDSHIP
The applicant has not submitted a statement of hardship. It appears that the proposed site plan
is intended to maximize development of the site. However, given the site constraints (significant
woodlands, steep slopes and setback buffer requirements) the size of the proposed building may
)VO
Planning Report - Professional Plastics, Inc.
July 2, 1996
Page 4
be too large for this site.
The proposed use appears to be a lower intensity industrial use and may therefore be compatible
adjacent to residential development. As such, reducing the setback buffer for the parking lot may
not have a significant negative impact, provided adequate landscape screening is provided.
SUMMARY/CONCLUSION
Profession Plastics, Inc. is proposing to construct a parking lot that will encroach 64.5 feet into
the required 100 foot setback buffer where an I-1 District is across the street from a R, A, or P
District. All other building and parking setbacks meet Code requirements. The proposed parking
is required to accommodate the proposed use, given the building size. Addition landscaping on
the berm, in conjunction with existing vegetation, should provide adequate screening and
buffering of the proposed parking lot to the townhome development across Yankee Doodle Road.
The proposed development would result in removal of 93.6% of the existing significant oak
woodlands. Mitigation would involve a cash dedication of $29,989. Because the proposed
development maximizes the site, staff suggests that the applicant consider acquiring the adjacent
undeveloped lot (lot 20) to the north which would allow modification to the site layout that could
eliminate or reduce the setback variance and significantly reduce the cash mitigation.
ACTION TO BE CONSIDERED
To approve or deny a 64.5 foot variance to the required 100 foot setback buffer to allow
construction of a parking lot on Lots 21-24, Eagandale Center Industrial Park #4. Approval is
subject to the following conditions:
1. The developer shall combine all four lots into a single tax parcel at Dakota
County.
2. The developer shall provide additional landscaping on the berm along the south
edge of the parking lot.
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Agenda Information Memo
July 2, 1996
A. CONTRACT 96-12. NORTHWOOD DRIVE
ACTION FOR COUNCIL CONSIDERATION: To receive the bids and award Contract 96-12
(Northwood Drive - Streets & Utilities) and authorize the execution of all related documents by the
Mayor and City Clerk.
FACTS:
At 10:30 a.m. on Friday, June 14, formal bids were received for Contract 96-12. Attached is a
bid tabulation showing the relationship of the low bidder to the estimate contained in the
feasibility report.
At the June 18 Council meeting, in response to staff s request, the City Council continued
consideration of receiving the bids and awarding the contract until the July 2 meeting.
After further review of bids by staff, it has been determined that they are now in order for
favorable Council action.
ATTACHMENTS:
• Bid tabulation, page�.
Iy6
4750010
J�JW—I4-9b FRI
I: IM SRFCOWSULTING
P . 02
MIConsulting Group, Inc.
Transportation ■ Civil - Structural - rnvironmcntal - Flanning - Traffic - Landscape Architecture a Parking
EAGAN PROMENADE AREA
CITY PROJECT NO. 694
CITY CONTRACT NO. 96-12
BID DATE: June 14, 1996
BID TIME: 10:30 a.m.
CONTRACTORS
TOTAL BASE BID
1.
McNamara Contracting, Inc.
$
854,114.97
2.
Northwest Asphalt, Inc.
$
877,808.25
3.
Max Steininger, Inc.
$
918, 540.40
4.
Shafer Contracting Co., Inc.
$
919,994.50
5.
Bituminous Roadways, Inc.
$
964,101.90
6.
Northdale Construction
$1,037,956.49
Low Bid $ 854,114.97
Feasibility Report Estimate $ 914,370.00
Percent Over (+) Under (-) -7%
Engineer's Estimate $ 924, 498.75
Percent Over (+) Under {-) -8%
SRF Consulting Group, Inc.
Ong Carlson F&rkway North, Suite: 150, Minneapolis, vtinnesom 55447-4443
Telephonc (612) 475-0010 • Fax (612) 475-2429
An l:rlmd (7)[1- rlenrilij !:ulpinyer
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Agenda Information Memo
July 2, 1996 - Eagan City Council Meeting
A. CONDITIONAL USE PERMIT - MCG'S INC.
ACTION TO BE CONSIDERED:
To approve/deny a Conditional Use Permit for McG's Inc. to allow Motor Fuel Sales
located at Lot 1, Block 1, Silver Bell Center Addition, 1969 Silver Bell Road in the SW
1/4 of Section 17.
FACTS:
► McG's Inc. applied for a CUP to allow motor fuel sales in October of 1995. The
applicant has resubmitted the application with significant changes that address concerns
of the previous site plan.
The current proposal includes 3 fuel pump islands with three pumps and a lighted canopy
located directly west of the store. Access to the center is currently provided via two
existing driveways from Silver Bell Road. The applicant is proposing to combine the two
existing access drives to the center of Silver Bell Road into a single ingress/egress drive
at the west end of the site. This driveway will provide a more efficient access to the site
and reduce internal circulation conflicts between vehicular and pedestrian traffic of the
center. Also, additional landscaping is proposed along Silver Bell Road to screen the gas
pump area from adjacent properties.
The 1995 application was denied by the City Council because the use was found to be
too intense for the site and the proposed plan did not adequately address safety concerns
regarding the location of the pumps and the traffic ingress and egress. The proposal was
for 2 islands with four pumps and a lighted canopy at the west side of the store. In
addition, two access drives were proposed that would have directed the internal circulation
between the proposed pumps and the front of the store.
The Advisory Planning Commission conducted a public hearing on this proposed
Conditional Use Permit at its regular meeting on June 25, 1996, and recommends
approval of the Conditional Use Permit subject to the 6 conditions in the APC minutes.
ISSUES
IN, Neighborhood representation testified that they are concerned with additional truck traffic,
noise, smell and questioned the need for another gas station.
BACKGROUND/ ATTACHMENTS: 4
APC Minutes, pages_ through.
Staff Report, pages through)
1995 Site Plan
Zoning Map
CO /
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SILVER BELL ROAD
McG's - CUP - Motor Fuel Sales
Zoning Map N
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MINUTES OF A REGULAR MEETING OF THE
EAGAN ADVISORY PLANNING COMMISSION
EAGAN, MINNESOTA
NNE 251) 1996
PUBLIC HEARINGS
CONDITIONAL USE PERMIT - MCG'S INC.
Vice Chair Heyl opened the first public hearing of the evening regarding a
Conditional Use Permit to allow motor fuel sales on Lot 1, Block 1, Silver Bell Center
located on Silver Bell Road on the east side of McDonald's in the SWI/4 of Section 17.
Planner Dorgan introduced this item. Mr. Dorgan highlighted the information
presented in the City staffs planning report dated June 13, 1996. Mi. Dorgan noted the
iy9
Page 2
June 25, 1996
ADVISORY PLANNING COUNUSSION
background and history, the existing conditions and the surrounding uses of the subject
property.
The applicant was present as well as the applicant's planner, John Uban. Mr. Uban
offered various diagrams indicating that the property area was under utilized and the
purpose of the conditional use permit would be to extend gasoline operations as well as a
canopy on the MCG's property. Mr. Uban indicated that through redesign of the area it
would accommodate higher traffic and provide better service to the customers using the
area.
A resident of the area, Jeff Hall, 1940 Silver Bell Road was present and indicated
his opposition to the proposed conditional use permit. Mr. Hall indicated that five
gasoline stations exist within one mile and he did not believe that another gasoline station
was necessary. Mr. Hall indicated that the proposed gas islands and canopy would be
within 1,000 feet of residential property and that he believes it will have a detrimental
affect on his property value as well as result in increased traffic and noise in the area.
Another citizen Carl Hale was present and he indicated that he lives across from
the Center. He further stated he supported the statements made by Mr. Hall and also
expressed his opposition to the proposed conditional use permit. Mr. Hale indicated that
he believed there were six gasoline stations rather than five within a one -mile radius of
the Center and believed that the proposed service station and canopy would have a
detrimental affect on his property value, particularly since the location would be very
close to residential properties.
Member Segal questioned Development Design Engineer John Gorder regarding
the traffic study on Silver Bell Road as a result of the proposed improvement at the McG
site. Mr. Gorder indicated that traffic count would be approximately 8,000 cars per day.
Member Burdorf questioned the condition requiring the owner to unify the appearance of
its trash and recycling center in the rear of the building. Member Segal believed this item
should have been addressed as part of being a good neighbor and the applicant indicated
that he would take all reasonable efforts to improve the appearance of the trash/recycling
area.
Vice Chair Heyl questioned the landscaping that would be undertaken by the
applicant in connection with the proposal and the applicant's representative Mr. Uban
indicated that there would be sufficient green space as well as trees with the approximate
height of 12 to 14 feet. Vice Chair Heyl further questioned as to whether other gasoline
stations in Eagan have similar proximity to residential neighborhoods. City staff
responded that there are other gasoline stations that are as close or closer to residential
neighborhoods. Member Segal questioned the design of the island and also the
configuration of the canopy and City staff, namely John Gorder and Mike Ridley
/S
O
Page 3
June 25, 1996
ADVISORY PLANNING CONMSSION
responded that the applicant had revised the proposed configuration for internal
circulation and reduced the number of service islands in an effort to comply with City
staffs and Council's suggestions.
Member Segal moved, Member Frank seconded, a motion to recommend approval
of a Conditional Use Permit to allow motor fuel sales on Lot 1, Block 1, Silver Bell
Center located on Silver Bell Road on the east side of McDonald's in the SW'/4 of Section
17, subject to the following conditions:
1. The CUP shall be recorded at Dakota County within 60 days of Council approval and
submitted to the City.
2. The property owner shall provide the City a plan to unify the appearance of the
trash/recycling container storage in the service area behind the building.
The C.U.P. shall be continually subject to the following conditions:
1. The property shall be maintained.
2. The applicant shall locate the existing utilities to ensure that they are not affected by
the proposed improvements.
3. The property owner shall enter into a proof of parking agreement with the City.
4. All snow storage for the site shall be located on the Silver Bell Center property.
All approved in favor
/S/
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: June 13, 1996
APPLICANT: McG's Inc.
PROPERTY OWNER: Chaska Investment Ltd. Part.
REQUEST: Conditional Use Permit
CASE #: 17 -CU -16-5-96
HEARING DATE: June 25, 1996
PREPARED BY: Steve Dorgan
LOCATION: Silver Bell Plaza Shopping Center, 1969 Silver Bell Road
COMPREHENSIVE PLAN: Neighborhood Business (NB)
ZONING: Neighborhood Business (NB)
McG's Inc. is requesting approval of a Conditional Use Permit (CUP) to allow motor fuel sales
at the Silver Bell Plaza Shopping Center located on Lot 1, Block 1, Silver Bell Center Addition,
1969 Silver Bell Road in the SW 1/4 of Section 17.
City Code Chapter 11, Section 11.40, Subd. 4, C states: The Planning Commission shall
recommend a conditional use permit and the Council shall issue such conditional use permits
only if it finds that such use at the proposed location:
A. Will not be detrimental to or endanger the public health, safety, or general welfare of the
neighborhood or the City.
B. Will be harmonious with the general and applicable specific objectives of the
Comprehensive Plan and City Code provisions.
C. Will be designed, constructed, operated and maintained so as to be compatible in
appearance with the existing or intended character of the general vicinity and will not
change the essential character of that area, nor substantially diminish or impair property
values within the neighborhood.
D. Will be served adequately by essential public facilities and services, including streets,
police and fire protection, drainage structures, refuse disposal, water and sewer systems
and schools.
Planning Report - McG's CUP
June 17, 1996
Page 2
E. Will not involve uses, activities, processes, materials, equipment and conditions of
operation that will be hazardous or detrimental to any persons, property or the general
welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors.
F. Will have vehicular ingress and egress to the property which does not create traffic
congestion or interfere with traffic on surrounding public streets.
G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature
of major importance.
Silver Bell Center received final plat approval in February 1978 and the building was built in
1979. The space currently occupied by McG's had previously been occupied by PDQ, which
leased the space for the previous 15 years.
On March 21, 1989, PDQ received approval for a CUP to allow motor fuel sales. The permit
was to allow two fuel pump islands and a canopy located directly south of the center along Silver
Bell Road. The applicant did not proceed with the use of motor fuel sales and the CUP
ultimately expired.
McG's Inc. applied for a CUP to allow motor fuel sales with four pumps and a canopy in October
of 1995. The plan submitted included two islands with a total of four pumps and lighted canopy
on the west side of the building. The CUP was denied by -the City Council on December 5,
1995, because the use was found to be too intense for the site and the proposed site plan did not
adequately address safety concerns regarding the location of the pumps and the traffic ingress and
egress.
Four Eagan residents attended the neighborhood meeting held on June 12. Concerns included;
traffic volumes on Silver Bell Road are currently heavy and the gas station will increase the
congestion, there are currently too many gas stations in the area, snow removal and storage from
the center is effecting the residential properties, and the current truck traffic entering and leaving
the center is causing traffic problems on Silver Bell Road.
The 6.5 acre lot contains a 40,100 SF shopping center with 243 parking spaces. The parking lot
is paved and has curb and gutter with several landscaped islands. Access to the site is provided
by two driveways on Silver Bell Road; there is no access to the site from Highway 13.
Currently, there are 12 tenants in the center and 1 vacancy. Existing center signage includes an
identification and time/temperature pylon sign along Highway 13 and a ground sign identifying
the center on Silver Bell Road.
/S3
Planning Report - McG's CUP
June 17, 1996
Page 3
The service drive located along the rear of the center provides exterior storage of individual
tenant trash/recycling containers. The storage appears disorganized and generally untidy
including blowing trash and overflowing dumpsters.
The following existing uses, zoning and comprehensive guide plan designations surround the
subject property:
North - vacant land; zoned R-3 and guided D -III (6-12 units/acre)
South - residential apartments and 3 single family homes; zoned R4 and R-1 and guided D -III
(6-12 units/acre)
East - residential apartments; zoned R-4 and guided D -IV (12+ units/acre)
West - McDonalds Restaurant; zoned GB and guided NB
Including the current application, the City has received three separate CUP requests for a motor
fuel sales use on this site. The first application submitted in 1989 was approved and the second
request in November of 1995 was denied.
In 1989, PDQ received approval of a CUP for motor fuel sales at the proposed site. The
proposal was to allow two fuel pump islands with a total of four pumps and a 42' x 52' lighted
canopy at the south end of the center directly adjacent to Silver Bell Road. Access to the site
was to be provided by two drives located at the east property line and at the center of the site.
The pumps were never installed and the CUP expired.
McG's was denied a request for a CUP for motor fuel sales in December of 1995. The proposal
was for a 24 hour a day operation. The request included two fuel pump islands with a total of
four pumps and a 50' x 52' lighted canopy in front of the store to the west. The two existing
access drives were proposed to remain with minor modifications. The City Council found that
the proposed internal drive and parking reconfiguration did not adequately address the pedestrian
and vehicular traffic on the site
The present application by McG's addresses concerns of the previous site plans. The convenience
store is currently open 24 hours a day. With the addition of the motor fuel operation, the
applicant is proposing to continue a 24 hour a day operation. The proposal includes the addition
of the three fuel pump islands for a total of three pumps and a 28' by 82' lighted canopy located
in front of the store to the west. Other alterations proposed to the site include a combination of
the two separate access drives into one ingress/egress. The drive is proposed to be located at the
west property line along Silver Bell Road. The parking lot and internal drive is also scheduled
to be reconfigured to accomodate the proposed access drive and fuel pump canopy.
1-5�
Planning Report - McG's CUP
June 17, 1996
Page 4
Architecture - The proposed canopy will be 82 feet long and 28 feet wide and 18' 6" high.
Vertical clearance will be 14' 6". The narrow end of the canopy will face the residential
properties to the south. The canopy is proposed to be lighted with signage on the north and south
elevations.
-Sianage - One sign is proposed for each of the north and south elevations of the proposed
canopy. The Sign Code allows signs up to 20% of the gross area of a building elevation adjacent
to a public street. The proposed canopy will be allowed signage on the north side of the canopy
facing Highway 13 and along the south side facing Silver Bell Road.
Setbacks - The proposal complies with all the building and parking setback requirements. The
edge of the canopy will be 90 feet from the front property line along Silver Bell Road and 118
feet from the side property line adjacent to McDonalds. Reconfiguration of the proposed parking
lot will result in a minimum setback of 10 feet to the side property line to the west and a
minimum of 28 feet to the south property line adjacent to Silver Bell Road.
Parking - Based on the 40,100 SF shopping center, the City Code requires 233 parking spaces.
There are currently 243 parking spaces on site; however, the addition of the gas pumps and the
reconfiguration of the internal drive will result in 213 parking spaces. With the credit of 6
parking spaces for the gas island and the 18 spaces provided as proof of parking, the net total
parking will be 237 spaces, which is 4 above the 233 required by code. There is no history of
parking problems associated with the shopping center, therefore; the number of parking spaces
provided should be sufficient for the proposed uses.
Fighting - The lighting proposal includes the removal of two 35 foot light standards in the
parking lot at the south end of the shopping center. The applicant is proposing to relocate one
of the 35 foot standards to a median in the parking lot further north away from the residential
properties to the south. In addition, four 18 foot "shoe box" style light standards are proposed
for the entrance and parking area along Silver Bell Road. The "shoe box" style light standard
is typical of residential lighting designs having minimal spillage. The proposed fuel pump
canopy will be lighted, however, there should be not net increase of spillage to the adjacent
residential properties.
Landscaping - The applicant is proposing additional landscaping on the boulevard along Silver
Bell Road to screen the gas pump area from adjacent residences. The applicant is also proposing
flower planters on the outside fuel pump islands.
Access/Circulation - Access to Silver Bell Center is currently provided via two existing
driveways on Silver Bell Road. The site plan shows the removal of the east driveway and the
relocation of the west driveway approximately eight feet to the east. The west driveway is also
proposed to be widened to 42 feet with one ingress lane, two egress lanes and a median. This
driveway entrance will provide access to McG's as well as all of Silver Bell Center and will
reduce the amount of potential conflicts between gas pump patron pedestrian traffic and vehicle
traffic patronizing the rest of Silver Bell Center.
1sr
Planning Report - McG's CUP
June 17, 1996
Page 5
Grading - The applicant is not proposing any grade changes on the site other than the
construction of the gas pumps, canopy and access drive.
Utilities - The site is already served by sanitary sewer and water. The relocation of a private
hydrant will be needed to accommodate the removal of the existing parking island on the south
side of the proposed gas pump area.
Storm Drainage - The project will not require alteration to the existing storm drainage system.
Motor fuel sales requires a Conditional Use Permit in the Neighborhood Business zoning district
of the City. The motor fuel sales use and the proposed internal circulation works on this site.
The combination of the two access drives and the reconfiguration of the internal drive will result
in a much safer flow of vehicular and truck traffic to and from the site when compared to the
previous plans. The proposed lighting plan should not change the amount of lighting spillage
presently occurring onto the adjacent residential properties. The property owner should provide
a plan unifying the appearance of the trash/recycling containers behind the center and ensuring
the ongoing maintenance.
To approve/deny a Conditional Use Permit for McG's Inc. to allow Motor Fuel Sales located at
Lot 1, Block 1, Silver Bell Center Addition, 1969 Silver Bell Road in the SW 1/4 of Section 17.
If approved, the CUP shall be subject to the following conditions prior to issuance of a
conditional use permit:
1. The CUP shall be recorded at Dakota County within 60 days of Council approval and
submitted to the City.
2. The property owner shall provide the City a plan to unify the appearance of the
trash/recycling container storage in the service area behind the building.
The C.U.P. shall be continually subject to the following conditions:
1. The property shall be maintained.
2. The applicant shall locate the existing utilities to ensure that they are not affected by the
proposed improvements.
3. The property owner shall enter into a proof of parking agreement with the City.
4. All snow storage for the site shall be located on the Silver Bell Center property.
/s6
FINANCIAL OBLIGATION - 17 -CU -16-5-96, Lot 1, Block 1, Silver Bell Center
There are pay-off balances of special assessments totaling $0 on the parcel for which the
conditional use is requested.
At this time, there are no pending assessments on the parcel for which the conditional use permit
is requested.
Based upon the study of the financial obligations collected in the past and the uses proposed for
the property, the following charges are proposed. The charges are computed using the City's
existing fee schedule and the connections proposed to be made to the City's utility system based
on the submitted plans.
Improvement
Use
Rate
Quantity
Amoamt
Storm Sewer Trunk
C/I
.118/s.f.
140,400 s.f.
16,567
This financial obligation is presented for informational purposes. It is not a condition for the
approval and issuance of the conditional use permit.
/S
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612 7 5601
06%25%96 11:52 $612 337 5601 DSL', INC.
JUN 21 '96 12:45PM ACME N.A.
BEi SHOOF & ASSOCIATES, INC.
TRANSPORTATION ENGINEERS AND PLANNERS
730.1 OHMS LANE. SUITE 800 / EDINA. MN 55439/ (612) 832-98581 FAX (612) 832_6564
June 20, 1996
MEMORANDUM
TO: Ted Tinker, Chaska investments
FROM Ion Micheal a esu
RE: Traffic Analysis for Silver Beit Center
Q 003:007
P.2
REFER TO FILE: 95-64
This memorandum documents the traffic findings regarding the Silver Bell Center Iocated
in the City of Eagan. The traffic findings include existing traffic counts and a trip
generation comparison for shopping centers of comparable size.
Existfnp-TmMc Count Data
Enclosed are three pages of traffic count data collected this past week at the Silver Bell
Center. Thesc traffic counts were collected at the two existing driveways and represent
trips in and out of the site. It should be noted that one vehicle will generate two fps
one trip in and one trip out_ The key traffic data are summarized in Table 1.
Table 1
Existing SOver Bell Traffic Data
Time period_
Trips
Peak Weekday rids
2702
Peak Weekday Hour(Tuesday,6.7 .m.
255
Peak Saturday
2323
Peak Saturday Hour 2-3 .m.
188
/6� EXHIBIT G
612 5601
06%2596 11:52 $612 337 5601 DSU. INC
J7JN 21 '96 12:45PM ACME N.R.
Mr. Tinker
Arid Generation Corniparison
Q 004/007
P.3
-2- June 20, 1.996
It is important to understand how the existing trips for the 40,000 square foot Silver Bell
Center compare to other similar shopping centers. For this comparison the above Table 1
trips were compared to the standard national trip generation rates published by the
Institute of Transportation Engineers'. The trip generation for a typical 40,000 square
foot shopping center is presented in Table 2 along with the existing Silver Bell Center trips
from Table 1.
Table 2
Trip Generation Comparison
As noted in Table 2, the existing Silver Be Center trips are significantly less than the trip
generation for a typical retail neighborhood shopping center.
Enclosures: Silver Bell Center Trak Count Data (3 pages)
' T - d; GenmWca Iasd= of Transporudon Fngirmm 5th Edition, 1991.
Typic4 Ezis9—in g
40,000 sq. ft. Silver Bell
Shopping, Center
Trip
Percentage
Time period
Center Tris
Difference
Difference
Peak Weekday
39861 2702
-1255_
-320/a
Peak WeekdayHour
3661 255
-111
-30%
Ptak Saturday
51441 2323
-282I
-551ye
Peak Saturday Hour
497 188
-309
-62%
As noted in Table 2, the existing Silver Be Center trips are significantly less than the trip
generation for a typical retail neighborhood shopping center.
Enclosures: Silver Bell Center Trak Count Data (3 pages)
' T - d; GenmWca Iasd= of Transporudon Fngirmm 5th Edition, 1991.
612 733 5601
06.25%96 11:53 *&612 337 5601 DSU. INC.
JUN 21 196 12:45PM RCME N.R.
rr •
Benshoof & Associates, Inc,
fM00S- 00;
P. 4
0&19191
/0/
Page 1 of 3
51LVER
SELL
CENTER
TRAFFIC COUNT FOR BOTH DRIVEWAYS
Begin
Thursday
Friday
Saturday
Sunday
Monday
Tuesday Wednesday
Time
6/13196
6114/96
6115196
_ FJi8/96
6/17/98
8/18/98
6/19/960
Ayera_pe
Y6
43
48
24
25
18
32
100
26
31
38
28
13
20
26
200
10
16
22
12
9
4
12
300
8
23
10
5
8
4
9
400
22
15
10
19
17
18
17
500
46
26
14
41
49
52
38
800
100
25
33
92
85
90
71
700
109
62
35
130
95
111
90
Soo
94
80
48
109
104
87
900
103
120
64
93
91
m
1000
127
141
94
87
95
109
11w
142
141
102
142
132
132
1200
202
167
98
123
149
147
1300
164
151
76
117
148
131
1400
148
188
110
105
121
134
1500
128
134
104
116
141
125
1600
224
143
124
169
238
178
1700
204
166
104
214
255
1$7
1800
153
201
137
113
220
244
186
1900
186
192
126
138
131
185
155
2000
130
151
146
as
119
155
131
2100
130
137
101
73
84
127
109
2200
60
78
92
71
63
s9
71
_ 2300
59
_ so—
57
41
40
52
30
Dally
720
2702
2323
1676
2273
2559
317
2324
/0/
Page 1 of 3
612 337 5601
061,25.96 11:53 e612 337 5601 DSL. INC. X1006.007
JUN 21 196 12:46PM ACME M.A. P.5
Benshoof & Associates, Inc. OWIW96
51LVER BELL CENTER
TRAFFIC COUNT FOR NORTH DRIVEWAY
B4t3in Thursday Friday Saturday Sunday Monday Tuasday Wednesday
Mmo &13/M - 6/14!96 8/15/96 6/18!96 6/171M Ri,Nro= C14AMA
Q
g
9
10
- -
2
-- • - - -
a
_ .... --
2
Q;z6
7
100
14
4
9
10
3
3
7
200
3
0
3
1
0
2
2
300
2
4
4
2
2
0
2
400
7
1
1
4
3
1
3
sw
4
2
4
5
1
1
3
500
5
3
2
12
9
6
6
700
25
10
7
24
16
20
17
800
14
17
2
19
19
14
90Q
26
21
10
20
18
19
1000
33
38
17
22
19
25
1100
27
38
10
34
44
31
1200
47
41
13
35
39
S6
1300
43
37
16
31
49
35
1400
37
47
24
27
26
32
1500
40
29
16
2Q
33
29
1600
49
32
29
45
74
46
1700
47
29
33
63
60
46
1800
43
31
28
53
67
44
1900
34
54
14
33
35
43
36
2000
37
39
25
27
46
49
37
2100
27
43
18
19
21
34
27
2200
14
12
14
4
5
13
10
2300
11
12
_ 19
S
6
6
10
Daily
123
635
483
329
548
636
35
524
1;41�e
Page 2of3
61 5601
06%25%96 11:53 $612 337 5601 DSU, INC. 007=007
JUM 21 196 12:46PM ACME N.A. P.6
8enshoof & Associates, Inc. OG119/9
5ILVER BELL CENTER
TRAFFIC COUNT FOR SOUTH (MAIN) DRIVEWAY
Begin Thursday Friday Saturday Sunday Monday
Time 6113/96 5/14/96 6/15/96 6/16/56 6/17/96
Tuesday Wednesday
8/18/96 6/19/96
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106
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115
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Agenda Information Memo
July 2, 1996 Eagan City Council Meeting
B. PLANNED DEVELOPMENT AMENDMENT - ARCHTTECTRONIX, INC.
ACTION TO BE CONSIDERED:
To approve or deny an Amendment to the Preliminary Planned Development for Lot 4,
Block 2, Eagan Promenade.
FACTS:
► Architectronix, Inc. is requesting an amendment to the Eagan Promenade Preliminary
Planned Development to allow construction of a Stuart Anderson's Cattle Company
restaurant that deviates from the development conditions stipulated in the Preliminary PD
Agreement regarding outdoor dining and signage.
► The site is one of three lots earmarked for restaurant uses encircling the South Plaza of
Eagan Promenade. The South Plaza, as proposed on approved preliminary plans, includes
a large water fountain/pond surrounded by a patio area for abutting restaurants to utilize
for outdoor seating.
► The development conditions state that "Final Planned Development Plans ... for the South
Plaza ... shall include warm weather seating areas or similar physical amenities". The intent
of this requirement was to allow and encourage direct interaction between the restaurant
patrons and the plaza by providing outdoor restaurant seating. This is reflected on the
approved preliminary plan which depicts tables on the plaza outside of each restaurant.
The site plan submitted for the Cattle Company restaurant does not include outdoor
restaurant seating. Instead, the site plan includes raised planters with seat caps attached
to the south facade. There are also a few planters around the fountain that the applicant
states could be used for outdoor seating. The south building facade also includes a single
door to allow direct access from the restaurant to the plaza. The applicant has indicated
that their restaurant program does not include outdoor dining. The key question is
whether planter seating is in keeping with the intent of the outdoor seating requirement
in the Preliminary PD Agreement.
► The proposed plans include a restaurant logo sign above the main entrance which faces
west. Signage on the east and west faces is not allowed under the Preliminary PD
Agreement. An amendment is required to allow a sign on the west facade.
The south building facade includes a mechanical closet with three pairs of vented metal
service doors facing onto the plaza. The applicant states that none of the mechanical
equipment produce any significant noise or heat. However, staff has concerns that service
doors could detract from the aesthetic quality of the plaza.
/�3
► All other aspects of the proposed restaurant design generally comply with the
requirements of the Preliminary PD Agreement with some minor modifications.
► The Advisory Planning Commission conducted a public hearing on the proposed
Amendment to the Preliminary PD Agreement at its regular meeting on June 25, 1996.
► The Commission, on a 4-1 vote, recommended denial of the request due to concerns about
the proposed deviations from the Preliminary PD Agreement that compromise the original
intent of the South Plaza and concerns about the potential to set a precedent that would
make it very difficult to get subsequent developments to conform to the standards in the
Agreement.
ISSUES:
► Representatives from Opus and Stuart Anderson's Cattle Company indicated that they
believe the intent of the outdoor seating requirement could be met with the provision of
benches and/or tables without mandating that the restaurants serve food outside. The
Opus representative stated that Opus would be willing to provide tables. Some
Commission members expressed concern that if the restaurants did not actively support
and utilize the plaza area for outdoor dining the plaza will not fulfill its intended function.
Other Commission members felt the plans should reflect outdoor seating now to ensure
it fits into the overall design when constructed. Several Commission members stated that
they recall discussions about outdoor seating and felt that outdoor dining was intended
and desired for this plaza.
► Representatives of Opus and Stuart Anderson's suggested concerns about the aesthetics
of the south facade could be resolved by placing an awning above the service doors to
"soften" its appearance and/or installing landscape screening. They also suggested making
the access door glass rather than a solid metal door as proposed on plans submitted.
► Several Commission members stated that it appears the proposed development does not
fit very well on this site. Concerns were raised about using a prototypical design that
does not allow much flexibility on a site that has such unique characteristics.
► Following the APC meeting, staff received a letter from Tim Murnane of Opus, stating
his concerns and disagreements with issues raised in the staff report and at the APC
meeting. A copy of the letter is attached.
REVISIONS:
► Since the APC meeting, the applicant has indicated that they intend to change their
development plans to include outdoor dining. They also plan some modifications to the
south facade including: relocating the mechanical room and vented doors to the east
facade and installing a glass door to provide direct access to the plaza from the restaurant.
A solid service door to a storage room for equipment relating to the outdoor dining will
also be located on the south facade. An awning will be placed over it to soften its
/7Y
appearance.
BACKGROUND/ATTACHMENTS:
APC minutes of June f
1996, pages through/
Staff report, pages Mhrough I"
Letter from Tim Murnane, pages "' through
/71
Page 4
June 25, 1996
ADVISORY PLANNING C0NIIvIISSION
PLANNED DEVELOPMENT AMENDMENT
ARCHITECTRONIX, INC.
Vice Chair Heyl opened the next public hearing of the evening regarding a
Planned Development Amendment for Lot 4, Block 2, Eagan Promenade for a Stuart
Anderson's Cattle Company restaurant located on the north side of Yankee Doodle Road
in the SV2 of Section 10.
Planner Farnham introduced this item. Ms. Farnham highlighted the information
presented in the City staffs planning report dated June 17, 1996. Ms. Farnham noted the
background and history, the surrounding uses and the existing conditions of the subject
property. Ms. Farnham also noted that there were several areas of concern that the City
staff deviated from the Preliminary Planned Development Agreement submitted by Opus.
Areas of concern were the lack of outdoor dining areas, location of mechanical doors on
the south building facade and signage deviations. Because of these deviations, City staff
believed an amendment to the Preliminary Planned Development Agreement was
necessary.
Doug Lipkin, Project Manager for Stuart Anderson's Cattle Company, responded
to concerns about outdoor dining, stating that it is not a concept that the restaurant uses.
Member Frank commented on the site plan indicating that the dimension of the lot,
namely a diamond shape, presents a challenge as to the location of the restaurant on the
property. Member 'Burdorf believed that the City Council and others were left with an
impression that there would be outdoor seating and dining in connection with the Eagan
Promenade development and the accompanying restaurants.
Tim Murnane, a representative the developer, Opus Corporation, was present and
indicated that he believed that City staff has misstated the intent of the Development
Agreement. He believes that there is a requirement to provide outdoor seating but no
requirement to provide outdoor dining. Mr. Murnane indicated that Opus Corporation
would be willing to provide outdoor tables but believed it would be an unreasonable
requirement to demand that the restaurants provide outdoor dining and believes that this
is a business decision that is best left to the restaurants.
John Rix, Architect for the applicant, was present and discussed the proposed
changes as identified in the planning report.
Member Schindle questioned whether the mechanical doors could be moved so as
to not face the outdoor dining area. The applicant's representatives indicated that they
preferred not to move the doors and instead would propose an awning over the doors or
/9./:7
Page 5
June 25, 1996
ADVISORY PLANNING CONMUSSION
screening to make them more aesthetically pleasing. Member Segal indicated that because
this is the first restaurant to make this request, he believes the Commission as well as the
Council must determine whether there will be outdoor dining in the Promenade area. The
applicant's representatives indicated that they would be willing to provide a glass door
leading out to the plaza area and plan for outdoor dining at a later time rather than to
formally commit to outdoor dining now which they believe would be unprofitable.
Planner Freese indicated that outdoor dining, including table and chairs, was
represented to the Council in the Development Contract and the accompanying Exhibits.
Vice Chair Heyl confirmed that outdoor dining was discussed and believes it was
represented to the Council. Member Burdorf stated that this is a major deviation from the
Development Contract and believes that it is not within the spirit and the intent of the
Development Contract.
Member Burdorf moved, Member Segal seconded, a motion to recommend denial
of a Planned Development Amendment for Lot 4, Block 2, Eagan Promenade for a Stuart
Anderson's Cattle Company restaurant located on the north side of Yankee Doodle Road
in the S'h of Section 14.
All approved in favor except Member Schindle opposed.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: June 17, 1996 CASE #: 10-RZ-12-6-96
APPLICANT: Stuart Anderson's Cattle Company HEARING DATE: June 25, 1996
PROPERTY OWNER: Opus PREPARED BY: Julie Farnham
REQUEST: Amendment to Preliminary Planned Development
LOCATION: Lot 4, Block 2, Eagan Promenade
COMPREHENSIVE PLAN: CA Central Area
ZONING: PD Planned Development
SUMMARY OF REQUEST
Stuart Anderson's Cattle Company is requesting an amendment to the Eagan Promenade
Preliminary Planned Development to allow construction of a restaurant that deviates from the
requirements stipulated in the Preliminary Planned Development Agreement. The proposed
restaurant will be located on Lot 4, Block 2, Eagan Promenade.
AUTHORITY FOR REVIEW
The Preliminary Planned Development Agreement for Eagan Promenade, approved April 8, 1996,
sets forth the requirements for development of individual lots within Eagan Promenade. Section
II of the Agreement, entitled General Provisions, states "Each Lot Owner agrees that development
of its Lot shall be subject to the development conditions for approval of a final planned
development plan as the same may effect development on each respective Lot." The Agreement
stipulates development conditions to guide development on individual lots. If development plans
for individual lots substantially comply with the Agreement, a Final Planned Development
Agreement can go directly to the City Council for approval. Plans that substantially deviate from
the development conditions require an amendment to the Preliminary Planned Development
Agreement which requires a public hearing before the Advisory Planning Commission and
approval by the City Council. If an amendment is approved, the Final Planned Development
Agreement can then be forwarded to the City Council for approval.
FACKGROUNDIHISTORY
The applicant's proposal for a Stuart Anderson's Cattle Company restaurant on Lot 4, Block 2
was initially submitted as a Final Planned Development. However, staff believes the proposed
site plan deviates enough from the intent of the development conditions in the Preliminary
Planning Report - Cattle Company
June 25, 1996
Page 2
Planned Development Agreement to warrant review as an amendment to the Preliminary Planned
Development.
EXISTING CONDITIONS
The subject site is 85,098 s.f. (1.95 acres) in area. It is one of three lots earmarked for restaurant
uses encircling the "South Plaza" of Eagan Promenade. The South Plaza, as proposed on
approved preliminary plans, includes a large water fountain surrounded by a patio area for the
abutting restaurants to utilize for outdoor seating. The building on Lot 4 will be located on the
north side of the fountain and front onto the parking lot.
This is the first development proposal on any of the lots around the South Plaza. According to
the staging requirements in the Preliminary PD Agreement the South Plaza will be constructed
with development of the first building constructed on any of the surrounding lots (Lot 3, 4, or
5, Block 2). Opus will construct the fountain and clock tower. Subsequent lot owners will
install the plaza pavement using materials consistent with approved plans.
51IRROUNDING USES The following existing or proposed uses, zoning, and comprehensive
guide plan designations surround the subject property:
North - Eagan Promenade in-line center and parking lot; zoned PD; guided CA
South - Yankee Doodle Road; Eagan Town Centre; zoned PD; guided CA
East - Proposed restaurant, bank and video store; zoned PD; guided CA
West - Proposed restaurant; zoned PD; guided CA
EVALUATION OF REQUEST
The applicant is proposing a 6650 s.f. Stuart Anderson's Cattle Company restaurant on this site.
The preliminary planned development agreement allows a restaurant up to 7500 s.f. on this site.
The main entrance to the restaurant will be at the northwest corner of the building which should
be easy to see from the parking lot. The proposal does not include any outdoor restaurant
seating. Instead, the site plan submitted includes raised planters with seat caps attached to the
south facade. There are also a few planters around the fountain that the applicant states can be
used for outdoor seating. There are some windows on the south facade where patrons can view
the plaza area and a single door providing access to the plaza directly from the restaurant.
The lack of outside restaurant seating is the primary deviation from the development standards
in the Preliminary PD Agreement. The development conditions state that "Final Planned
Development Plans .... for the East Plaza and the South Plaza ... shall include warm weather seating
areas or similar physical amenities". The intent of this requirement was to allow and encourage
/79
Planning Report - Cattle Company
June 25, 1996
Page 3
direct interaction between the restaurant patrons and the fountain/plaza by providing outdoor
restaurant seating. As originally presented and approved, the South Plaza and fountain were
intended to function as a focal point for the surrounding restaurants; both visually and physically.
The preliminary plan conceptually illustrates tables outside of each restaurant that are integrated
with the overall plaza design and respond to its function as a gathering place.
As proposed on plans submitted, restaurant patrons would access the plaza via a sidewalk along
the west side of the building or through a single door on the south facade. The key question is
whether the proposed site plan is in keeping with the intent of the outdoor seating requirement
in the Preliminary PD Agreement.
Staff also has concerns with the orientation of the proposed building. In particular, the south
building facade includes a mechanical closet with three pairs of vented metal service doors facing
onto the plaza. The closet contains a water softener, water f lters, water heater and water storage
tank. The applicant states that none of the equipment in the mechanical closet produce any
significant noise or heat that would negatively impact the outdoor seating area. While the doors
will be painted to match the adjacent wall finish (cream color stucco), they are still clearly
recognizable as service doors. There is not enough space to provide a planter or screen in front
of the service doors. Staff has concerns that service doors on the facade facing the plaza could
detract from the aesthetic quality intended for this outdoor focal point and impact its function for
other restaurant users.
Proposed signage also deviates from the Preliminary PD Agreement. While the primary signage
will be on the north and south facades as stipulated in the Agreement, the applicant is also
proposing to place the restuarant logo above the main entrance which faces west. The restuarant
logo is defined as a sign in the sign guidelines and signage on the east and west facades is not
allowed under the Agreement. Consequently, an amendment is required to allow the proposed
logo on the west facade. In terms of size, the proposed wall signs are within the limits
established in the Agreement. No monument signs are allowed (or proposed) on this site.
Instead, a panel sign in the clock tower is proposed which conforms with the Agreement.
All other aspects of the proposed restaurant design (e.g. landscaping, building materials, trash
receptacles, lighting) generally comply with the requirements of the Preliminary PD Agreement
as follows:
Parkin Access - The proposed site plan includes 139 parking spaces. This is consistent with
the approved master site plan and exceeds the Code requirement for 87 parking spaces. Staff
notes that the overall site parking includes cross -parking to accommodate other users.
Landscape Plan - The proposed landscape plan is generally consistent with the master landscape
Planning Report - Cattle Company
June 25, 1996
Page 4
plan with a few minor modifications. The plan needs to clearly distinguish between the
landscaping Opus will provide and that which the applicant will provided. More clarity is also
need regarding the details of the proposed free-standing planter boxes and whether decorative
metal fencing will be provided around the plaza area. The proposed ground cover in the large
open areas will be replaced with grass sod as shown on the master plan.
Building Materials - The proposed building materials meet the requirement that 75% of the
exterior consist of brick, stucco, metal and glass. The proposed materials include: brick
wainscotting, cream colored stucco walls, red -brown colored standing seam metal roof at the
entry and above the service area, tan colored accent trim, and red cloth awnings. The only issue
with the materials is that the Preliminary PD Agreement does not provide any design parameters
for awnings. The concern is that several potential developments on the outlots and within the
center are proposing awnings of different colors and fabrics. Staff is asking Opus to establish
some parameters to ensure awning design cohesiveness as part of the Architectural Guidelines
for the development. Consequently, the awnings should not be considered at this time. Instead,
the awnings will be considered with the Final PD Agreement, at which time, design parameters
should be established which the awnings will need to conform with.
Trash/Recycling Enclosure - The trash enclosure is proposed to be attached to the east facade.
It will consist of the same materials as the primary building. It will be covered with a standing
seam metal roof. The service driveway will consist of black colored concrete to blend with the
adjacent asphalt paving.
Lighting - Four decorative light fixtures are proposed adjacent to the front sidewalk. These are
consistent with the master lighting plan. Ten landscape lights are proposed around the building.
These will be mounted close to the ground in landscaped areas and will shine up onto the
building. Five up lights are proposed to light the south facade. These will be recessed into the
plaza pavement. (These may be replaced with building mounted lights.) While these smaller
lights were not part of the master lighting plan, the Preliminary PD Agreement does not preclude
individual lot developments from providing additional lighting within their lot.
Sidge_walks and Trails - The proposed site plan includes colored concrete ("Desert Sand") on the
sidewalk in front of the building and plaza area. The pavement is scored in 2 foot by 2 foot
squares along the front and at the main entry. The plaza pavement is 5 foot by 5 foot squares.
This is generally consistent with the conceptual Restaurant Commons Plan. The proposed plan
shows more extensive colored concrete in front of the building than shown on the preliminary
plan. The additional pavement is intended to direct people to the main entrance which is the
purpose of the special pavement.
Grading. _Storm Drainage. Utilities and Access - All are consistent with the approved master
/8/
Planning Report - Cattle Company
June 25, 1996
Page 5
plans.
SUMMARY/CONCLUSION
This is the first of three restaurants proposed in the "Restaurant Commons Area" located around
the South Plaza. Staffs primary concern is that the proposed site plan does not respond to the
Commons plaza area in a manner that was portrayed in preliminary concept drawings. The South
Plaza was intended to be one of the focal amenities that sets this development apart from
"typical" big-box/strip retail centers. If the first development deviates significantly from the
development conditions in the Agreement, it will be very difficult to get subsequent developments
to conform to those conditions and achieve the function, character and aesthetics envisioned for
the South Plaza.
The applicant's proposal for a Stuart Anderson's Cattle Company restaurant deviates from the
Preliminary Planned Development Agreement on the following items:
1. The Agreement requires outdoor seating in the South Plaza area. This requirement
was intended to encourage outdoor restaurant seating to allow restaurant patrons to fully
utilize the plaza/fountain amenity. The proposed site plan does not include outdoor
restaurant seating. Instead, planters with seat walls are proposed to provide outdoor
seating. A single door in the south facade will allow restaurant patrons to directly
access the plaza.
2. The Agreement only allows signage on the north and south facades of the restaurants
around the South Plaza. The proposed site plan indicates the restaurant logo located
over the main entrance which faces west. Signs are also proposed on the north and
south facades as allowed under the Agreement.
3. The south building facade, facing the plaza, includes a mechanical closet with three
pairs of metal service doors. Staff has concerns about the potential for service doors
to detract from the aesthetic quality of the plaza.
All other aspects of the proposed development are consistent with the development conditions
of the Preliminary PD Agreement.
If the amendment is approved, the attached plans would be used as the basis for the Final
Planned Development for this lot. Additional detailed information will be required on some plans
to clearly distinguish between what the Cattle Company and Opus will install. A Final Planned
Development Agreement would then be drafted for review and approval by the City Council.
The Final Planned Development Agreement will include the following plans:
ft
/902--
Planning Report - Cattle Company
June 25, 1996
Page 6
* Final Site Plan
* Final Building Elevations
* Final Signage Plan
* Final Landscape Plan
* Final Lighting Plan
The proposed site plan will achieve Final Planned Development status when it has been reviewed
and approved by the City Council.
ACTION TO BE CONSIDERED
A. To recommend approval or denial of the proposed Amendment to the Preliminary
Planned Development for Lot 4, Block 2 Eagan Promenande.
If this amendment is approved, it shall be subject to the following conditions:
1. Prior to execution of the Final Planned Development Agreement, the developer
shall revise the plans as needed to clarify what items will be installed by Stuart
Anderson's Cattle Company and what will be installed by Opus. Such items
include, but are not limited to: landscaping, metal fencing around plaza, planters,
and light fixtures.
2. Awnings shall not be included, at this time, as part of the building materials.
3. All rooftop mechanical equipment shall be screened from view.
4. Execution of a Final Planned Development Agreement.
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OPUS.
June 26, 1996
Opus Northwest, L.LC.
700 Opus Center
9900 Bren Road East
Minnetonka, Minnesota 55343-9600
612.936-4600
Mailing Address
P.O. Box 59110
Minneapolis, Minnesota 55459-0110
Fax 612-936.4529
VIA FAX & MESSENGER
Mr. Thomas Hedges
City Administrator
City Manager
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
RE: EAGAN PROMENADE RESTAURANT COURT
Dear Tom:
Thank you for your time this morning. This letter is intended to outline a serious concern that
Opus has as it relates to the approval process that we and our restaurant clients are experiencing
within the Eagan Promenade retail development.
Stuart Anderson Cattle Company is a national restaurant chain seeking approval for their plans as
the first restaurant for the Eagan Promenade. They are a high-quality sit-down restaurant that fits
perfectly within the development. They are experts in their field and will be a welcome addition to
the mix of uses at the Eagan Promenade. We have a Purchase Agreement with them that is
contingent upon City approvals.
Cattle Company has had numerous meetings with Staff and has made many changes to their plans
to accommodate Staffs various concerns. The most significant problem that Cattle Company and
Opus now face is Staff and Planning Commission's interpretation of the concept of "Outside
Seating and Outside Dining." Staff has argued (and as of last evening, Planning Commission has
confirmed) that because Cattle Company is not immediately planning to serve full meals outside,
their use of the site is in violation of the Development Agreement. Cattle Company has indicated to
Staff and Planning Commission that they will have benches and planter seating in the plaza area
that will be used for staging areas for their clientele and that if the market dictates a need for serving
full meals outside, that they will more than likely respond to this demand by serving full meals
outside. In the meantime, the plaza areas will be used as waiting areas where clients can sit down
and enjoy the plaza and, perhaps, eat appetizers and drink beverages.
The use planned by Cattle Company does meet the intentions of the Development Agreement,
contrary to Staff comments in the Staff Report that we are violating the Developers Agreement.
The Staff report was incorrect in its interpretation of the Development Agreement, and we feel that
Staff was wrong to unilaterally determine that this use required an amendment to the Developers
Agreement. We were not notified of Staffs conclusions that this was an amendment to the
Development Agreement until we received the Staff Report the day before the Planning
Commission meeting. Needless to say, we were extremely disappointed with the tone of the staff
report and the implication that this use was a significant departure from the Development
Agreement. The report set the tone for the Planning Commission's action.
/ fl
Opus Northwest. L.L.C. is an affiliate of the Opus group of companies—Architects, Contractors, Developers
Chicago. Columbus, Dallas, Denver, Ft. Lauderdale, Milwaukee, Minneapolis, Orlando, Pensacola, Phoenix, Sacramento, San Francisco, Seattle, Tampa. Washington D.C.
OPUS.
T. Hedges
June 26, 1996
Page 2
The Planning Commission denied the Amendment to the Development Agreement on the grounds
that Cattle Company use did not follow the intent of the Development Agreement. We have
reviewed the Development Agreement with our legal counsel and strongly disagree with Staffs
conclusion and Planning Commission's action. The Development Agreement states that we
provide "...warm weather seating areas or similar physical amenities" in the Plaza
area. It does not state that we provide for "Outside Dining." We intend to provide outside seating,
including tables if desired. This commitment was not enough for the Planning Commission.
Cattle Company indicated that they would strongly consider serving full meals outside... "if the
market demand exists...., " however, they did not want to have their plan approval
conditioned upon the demand from the City that they be obligated to serve meals outside. This
demand is far beyond the intent of our agreements with the City.
We understand the importance of this and the East Plaza area to the development and continue to be
excited about the opportunity that they present as gathering places. We believe that the Planning
Commission is over -reaching in their interpretation of the Development Agreement by mandating
outside dining as part of a Final Development stage approval. We are not changing the nature of
the development, contrary to comments made last evening.
Certain comments from Planning Commission members last evening were very disturbing as it
related to Opus' intentions for the development of the Plaza area. Comments about how this
project was becoming "less than what was originally promised" continue to be made and are
inappropriate given the team building that we have all attempted to maintain. We continued to be
committed to the highest standard of excellence that we have always planned for this project and
have done nothing to change this objective. We are providing the City with what they asked for
and we will continue to do so throughout the project. However, as has been the case from the
beginning, we cannot make promises to the City that we cannot keep; and the mandate from Staff
and Planning to serve food outside, regardless of market demand or market conditions, is not a
condition that we or any prudent individual can or should make.
This is a very critical issue to Opus and Cattle Company as well as the other 2 nationally -renowned
restaurant groups that we are dealing with for the balance of the Plaza area, and we must keep a
perspective on what is reasonable to expect from the marketplace. If there is demand for outside
dining, we have made arrangements for it to happen as we promised we would in the Development
Agreement.
I would ask that you share these concerns with the Council prior to next week's Council meeting
as we plan to present this issue at this time.
Thank you, Tom.
Yours very truly,
Ti urnane
Vice President
Real Estate Development
TWM:bab
Fees: $200 investigation (non-refundable) City of Eagan
$50 license 3550 Pilot Knob Rd.
License Term: July 1 -June 30 Eagan, MN 55122
CITY OF EAGAN 6$1-4600
APPLICATION FOR MASSAGE THERAPIST LICENSE Fax: 681-4612
This form must be filled out by typewriter or by printing in ink by the sole owner, the individual seeking a
massage therapist license.
TRUE NAME: QM
I / .� e
First
Full Middle
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Maiden/Last
RESIDENCE ADDRESS:
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city
State/Zip
RESIDENCE PHONE:
BUSINESS PHONE:
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BUSINESS NAME:
BUSINESS ADDRESS:
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Street
City
State/Zip
1. Is the applicant licensed in any other community? Yes No_,A
If yes, where:
2. Has the applicant been denied a massage therapist license by any licensing authority? Yes No -2< -
If yes, describe:
S. Each applicant for a massage therapist license shall furnish, with the application, the following:
a. A diploma or certificate of graduation from a school approved by the American Massage Therapist
Association or other similar reputable massage association; or
b. A diploma or certificate of graduation from a school which is either accredited by a recognized
educational accrediting association or agency, or is licensed by the state or local government agency
having jurisdiction over the school.
C. A certificate of National Certification for Therapeutic massage and Body Work by the National
Certification Board of Therapeutic Massage and Body Work, an affiliate of American Massage Therapy
Association.
4. If you have ever used or been known by a name or names other than the true name given above, list such
name(s) and information concerning dates and places used.
"F0- Front and side view photographs must be provided.
5. Address(es) at which you have lived during preceding five years. (Begin with present or most recent address.)
No. & Street City & State Dates
Z E -z0 7 `A 57 <A-w,o Ca 4 ip 90 7r ov �� G� � Tao Lot
S. Occupation history for preceding five years. (begin with present or most recent.)
�e)�2Li,�^4IQJS7t (l^ lou QC 711 r'
Occupation Employer or Name of Business
4 S7
19 qS to -19 Q
Address City/State/Zip .Length of Emoyment
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Occupation Employer or Name of Business
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Address City/State/Zip Length of Employment
Occupation Employer or Name of Business
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Address City/State/Zip ' Length of Employment
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*Attach additional sheets If necessary
7. Have you ever been convicted of any felony, crime or violation of any ordinance, other than traffic? Yes
No -X, If yes, give information as to the time, place and offense for which convictions were had:
S. List the names, residences, and business addresses of three people, (prefer residents of Dakota County) of good
moral character, not related to the applicant or financially interested in the premises or business, who may
be contacted as to the applicant's character:`
Name JCS C,KI�"
Phone� V ^ 0(,P_0 rvle_q,�
Address xt Com- G re ac4
Business Address �JC,S7 �C4�C S f IG -0— .
Name�4}l�'C�VCIrp, Phone (o/ 4,- 7 (/lo
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Address _ it r RL a sd* t oue- S, ;
Business Address V 'o-iCut`
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Date: (j&,/// 94
Subscribed and sworn to before me
this 7412r day of • 19 9�
3u n e t 7
Notary
e—J-41
'. ELIZABETH A. WITT
NOTARY PUBLIC-MNNESOTA
DAKOTA COUNTY
`* My Commission Expires Jan. 31, 2000
(seal)
quriclietan: ' a e .
signature
— city of eagan
DATE: June 25, 1996
TO: Eagan City Council
FROM: Det. Doug Matteson
POLICE DEPARTMENT
SUBJECT: Massage License Applicant James Devoe
MEMO
I have performed a criminal investigation regarding the applicant James
Donald Deyoe, DOB 01/03/69. He has submitted an application requesting to
practice massage therapy at Lifetime Swim and Fitness in Eagan. Included in
this investigation were records checks from the City of Bloomington,
LaCrosse, WI and Lakewood, CA, which were the listed addresses for the
applicant. Also checked were NCIC, and local MN warrants checks. The
results of all the queries came back with no negative entries.
James Deyoe has also submitted a transcript from the Desert Resorts School
of Somatherapy in San Diego, CA. These transcripts indicate approximately
726 hours of schooling in massage therapy. The applicant has been practicing
massage therapy since July of 1993, most recently where he is still employed
as a massage therapist at Tom Schidts Urban Retreat in Minneapolis.
Based on the information supplied by the applicant and the results of the
criminal background investigation, I find no reason to deny the applicant
James Deyoe a permit to practice massage therapy at Lifetime Fitness in
Eagan.
:me
'i.