08/06/1996 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
August 6, 1996
5:00 p.m.
I. ROLL CALL & ADOPTION OF AGENDA
II. VISITORS TO BE HEARD
III. ECONOMIC DEVELOPMENT COMMISSION WORK PROGRAM
IV. UPDATE CIVIC ARENA EXPANSION,
SECOND ICE SHEET/ACC ARCHITECTS
V. OTHER BUSINESS
VI. ADJOURNMENT
10 city -of eagan
TO: HONORABLE MAYOR &CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 2, 1996
SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, AUGUST 6, 1996
ECONOMIC DEVELOPMENT COMMISSION WORK PROGRAM
Following the Joint Council/Economic Development Commission meeting in April, the
Commission reviewed its priorities for the upcoming budget year and evaluated the City's
cost and benefits as it pertains to various programs. The Commission has requested the
opportunity to present information to the City Council regarding its work plan and its
budget implications for the 1997 budget.
Enclosed on pages through Johare background materials relative to the
Commission's proposed budget. You will note that a significant portion of the discussion
revolves around the City's participation in the Dakota County Economic Development
Partnership. The Commission has been made aware of the concerns which have been
discussed by members of the Council and the expectation that the Partnership will be one
of the topics of discussion at the August meeting of the City Councils of Eagan, Apple
Valley, Burnsville and Lakeville. Commission Chair Cathy Clark-Matuszak will be present
at Tuesday's meeting to provide a brief presentation regarding the work program and to
discuss its elements with the City Council. While it is not expected to be a joint meeting
per se, other members of the Commission may be present at the meeting as well.
The allocations noted in the Commission's work program have been included in the draft
budget which will be presented to the Council at a work session later in August. They
may wish to withhold any final conclusions on the proposal until after the joint meeting
with the other City Councils. A final decision on allocations would need to be made as
part of the draft budget of the Council used in the certification of levy to Dakota County.
UPDATE CIVIC ARENA EXPANSION, SECOND ICE SHEET/ACC ARCHITECTS
on At the June 4 City Council meeting, authorization was given to ACC Architects to prepare
a cost estimate and preliminary design work on the Civic Arena expansion for a second
ice sheet. The Director of Parks & Recreation and Paul Dahlberg. ACC Architects, will
be present to provide a brief update on the cost estimates and preliminary drawing for a
proposed second ice sheet.
The City Administrator chairs the Dakota County Mangers/Administrators Group. The
scheduled item at the August 8 Dakota County Managers meeting is to discuss the
appropriate number of civic arenas (ice rinks) for Dakota County. School superintendents
have been invited to the meeting, along with Kirk Detlefsen, who is proposing a grant
application through the Mighty Ducks program for a "fourplex" ice arena that could be
shared by four communities in Dakota County. There may be representatives of area
hockey associations present at the meeting and, certainly, elected officials from many of
the Dakota County communities are welcome to participate in this meeting. The meeting
will be held at 8:30 a.m. at the Rosemount City Hall on Thursday, August 8. The City
Administrator will provide an update on that meeting in a future Informative memo.
IS/ Thomas L. Hedges
City Administrator
MEMO
city of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 2, 1996
SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, AUGUST 6, 1996
ECONOMIC DEVELOPMENT COMMISSION WORK PROGRAM
Following the Joint Council/Economic Development Commission meeting in April, the
Commission reviewed its priorities for the upcoming budget year and evaluated the City's
cost and benefits as it pertains to various programs. The Commission has requested the
opportunity to present information to the City Council regarding its work plan and its
budget implications for the 1997 budget.
Enclosed on pages through are background materials relative to the
Commission's proposed budget. You will note that a significant portion of the discussion
revolves around the City's participation in the Dakota County Economic Development
Partnership. The Commission has been made aware of the concerns which have been
discussed by members of the Council and the expectation that the Partnership will be one
of the topics of discussion at the August meeting of the City Councils of Eagan, Apple
Valley, Burnsville and Lakeville. Commission Chair Cathy Clark-Matuszak will be present
at Tuesday's meeting to provide a brief presentation regarding the work program and to
discuss its elements with the City Council. While it is not expected to be a joint meeting
per se, other members of the Commission may be present at the meeting as well.
The allocations noted in the Commission's work program have been included in the draft
budget which will be presented to the Council at a work session later in August. They
may wish to withhold any final conclusions on the proposal until after the joint meeting
with the other City Councils. A final decision on allocations would need to be made as
part of the draft budget of the Council used in the certification of levy to Dakota County.
/S/ Thomas L. Hedges
City Administrator
3
—city of eagan MEMO
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
CITY ADMINISTRATOR HEDGES
FROM: CATHY CLARK-MATUSZAK, ECONOMIC DEVELOPMENT COMMISSION
ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN
DATE: JULY 30, 1996
SUBJECT: DRAFT COMMISSION WORK PLAN AND BUDGET ITEMS
At its meeting of May 23, the Economic Development Commission recommended the
following items for consideration in the 1997 budget cycle.
Budget Items
Communications
Joint Newsletter with Chamber of Commerce
4 issues @ $1,000 City contribution each $4,000
Joint Brochure/Picture Book with CVB
2 year project @ $2,000 City contribution/year 2,000
Business Outreach
Bus Tour for Businesses, Realtors, Others 500
Business Contacts/Survey Activity/Developer Survey 700
Local Meetings 500
Cooperative Activities
Dakota County Economic Development Partnership 6,500
Metro East Development Partnership 500
$14,700
Additional Background
The Communications and Business Outreach items are outgrowths of earlier Commission
activities and discussions with the City Council. They are intended to expand
communication with the business community and build an information base to assist in
decision making. The question of the Dakota County Economic Development Partnership
is one which received additional attention at the joint meeting and the Task Force meeting
and should be discussed in more detail by the Commission prior to any action on the
draft work plan.
y
In 1994, the Economic Development Commission recommended that the City participate
in the partnership and that its merits be evaluated after developing some experience with
the group. Such an evaluation is appropriate at this time. The City of Eagan joined the
Dakota County Partnership in 1995. While preparing the 1996 budget, the City Council
reduced the Partnership allocation from full dues of $6,400 to $2,000 with the direction
that the remainder be available to the EDC for local activities. The Commission's work
plan should make a recommendation about whether and how the City will continue its
participation in the Partnership.
Scott Beckman, Director of the Partnership, provided the attached briefing paper to the
Commission. It provides an outline of the Partnership's organizational structure which
relies on the activities of committees. A status report regarding the work of the
committees is included in the brief. The Partnership is basically a consortium of local
governments, schools, businesses and utilities working cooperatively to give County cities
a competitive advantage for the expansion and location of businesses. It is differentiated
from the activities of the Metro East Development Partnership in that Metro East's focus
is prospecting for potential businesses while the Dakota County Partnership is focused
on creating a high quality environment in which those prospects can locate.
The Task Force discussed a number of initiatives of the Partnership which can benefit the
City including the Multi -Bank Capital Fund which will permit private lenders to provide gap
financing to prospects, the development of a Partnership internet presence as an
information and marketing tool, a pilot program to develop and encourage local
entrepreneurs and outreach to technology firms to be certain that the County remains
attractive in this growth sector.
Substantial discussion focused on the merits of the Partnership's role in the Geographic
Information Services activities of the cities and county. The Partnership has received an
innovation and cooperation grant from the state to assist its members in development of
their GIS capabilities. The grant amounts to $18,000 per community over its three year
term and Eagan has purchased hardware and received software support as a part of this
grant.
The grant also permitted the cities to develop land use plan and zoning levels within the
GIS system which were in excess of the base map maintenance activities the County had
committed to prior to the grant. Were it not for this support, the City would have needed
to expend additional funds to provide the same services independently or may not have
had the planning and zoning information available at this time. Staff will provide a basic
analysis of the additional costs which would have been necessary had the Partnership's
grant not been available.
Based upon concerns communicated with some Commission members concerning the
Partnership, the Commission discussed the issue again at its meeting of July 25th. At
that time the consensus was to continue the request for allocation in this amount, to
share the Commission's findings with the Council and to await the outcome of the joint
Council meeting later in August.
s
COUNTY
conomic Development Partner hip
CITY OF EAGAN
ECONOMIC DEVELOPMENT COMMISSION BRIEFING
MAY 149 1996
Achieving Community Potenti6
al Through Cooperative Action
Scott Beckman Director
Dakota County Economic Development Partnership
1300 145" Street Rosemount, Vii'\ 55068 (612) 423-8291 FAX (612) 421-9706
�
�
C)
ro
Lo
0
�
O
a
CL
�
L
�
�
�
Lo
�
�
�
�
�
E
0.
O
�
�
�
�
U
E
O
c
O
0
LU
4w
�
�
O
u
�
O
�
�
�
R
«
E
E
0
Q
c
0
E
■
■
■
c
■
§
! � �
■� �E � �� §
!�!•�
!. &�
2.��
|
$
I
■;
`f
�!�|�■
� |
I=�f e
��
} {ƒ
2 22 }
}���k
�■■|■
�}
|$■!
2§
/�
a
�{
! � �
■� �E � �� §
!�!•�
!. &�
2.��
|
$
I
■;
�
�!�|�■
� |
I=�f e
��
} {ƒ
2 22 }
! � �
■� �E � �� §
!�!•�
!. &�
2.��
|
�■
��&!�
�
�!�|�■
!`|°
I=�f e
�!�![31
i�{$
!4}f-
|
z
��&!�
�
�!�|�■
!`|°
I=�f e
i�{$
}���k
�■■|■
4■a�
�aI!
��&!�
�
f I ■
I=�f e
}���k
!�■;
!Z {2 !
11
Projects Briefing, May 1996
Title Finance Committee
Purpose Create gap financing tools to improve access to capital for existing and
emerging Dakota County companies
1996 Goals o Complete Dakota County Capital Fund feasibility study
o Capitalize fund at $500,000
o Create community development corporation structure
o Initiate business financing activities
Status $230,000 in commitments received to date
Long-term Continually renewed Capital Fund jointly bundled/marketed with
Vision complementary financing agencies programs including banks, SBA 504
programs, city loan funds, local and County EDAs and HRAs
Title GIS Committee
Purpose Provide timely high quality information for effective local and regional
planning and marketing decisions
1996 Goals o Complete 5 -city demonstration of integrated GIS system design
-County data base coverages
-Zoning and Comprehensive Land Use Plans computerized
-Custom Applications Development
o Initiate Phase II to expand GIS coverages to all cities in Dakota County
o All cities cooperatively design Phase III to include long-term system delivery,
maintenance, and new system elements
Status o 5 -city demonstration project nearly completed
o Phase II funded, 5 cities to participate , design approval expected 3/26/96
o Phase III might be launched with $25,000 in discretionary resources under
control of Phase I and II communities
Long -Term o Fully integrated on-line GIS system countywide
Vision o Select GIS resources on-line for worldwide Internet/Web users
o Cities continue to collaborate in GIS development efforts to achieve benefits
of information sharing and cost efficiencies
o Partnership has UNIX work station and Arcview capabilities to utilize
existing and new County and City GIS data to develop maps, track vacant
lands and buildings, create custom reports for prospects, and conduct
economic development research
lC�'
Title Technology Committee
Purpose To facilitate new job creation through the support of new or expanded
technology-based businesses
1996 Goals o Conduct 40 business retention and expansion visits with Dakota County
technology companies
o Develop policy and program recommendations to nurture technology.
oriented business development in Dakota County
Status Volunteer visitors have completed over 20 visits with local firms
Long-term Dakota County is the center of an emerging growth cluster in biotechnology,
Vision computer sciences, precision manufacturing, or other high-tech economic
sector
Title Labor Force Committee
Purpose Support business retention and attraction by matching education and
training resources to existing and future employers skills needs
1996 Goals Assist or lead the development of a Dakota County Human Resource Council
Status o Co -facilitated "Challenging Workforce Issues of the 90's" forum with Dakota
County Workforce Center System attended by 50 local agencies and
businesses
o Currently representing Dakota County on Twin Cities Labor Force Task
Force
o Currently advising ISD 196 Career Development Initiative through
Partnership Committee
Long-term Partnership is a partner of the County's Workforce Center System. Advises
Vision education and training policy to ensure that business workforce needs are
being incorporated into workforce center system programs
Title Marketing (Community and Economic Development Professionals Committee)
Purpose Retain and attract high quality businesses and jobs
1996 Goals Develop a plan to market Dakota County as a single economic entity
Status Internet Subcommittee analyzing computerized communications and
marketing applications
/o
Long-term
oGIS, Internet, ---- --- ----------- ------ -- ..r,r,aa.aa G„ v�aa�a.aaVaVlul"
economic development one-stop for Dakota County
o Partnership staff gradually assumes specialized market recruitment/
prospecting roles to augment/compliment Advantage Minnesota, Metro East,
and Progress Plus
Title Enterprise Facilitation Committee
Purpose To enhance individual and community self-sufficiency by complimenting local
business development resources with a grassroots, personalized approach
to entrepreneurship
1996 Goals o Establish two local Enterprise Facilitation demonstration projects
o Assist in the creation of 5 - 10 new businesses
Status o McKnight Foundation grant for $80,000 over two years received
o Local commitments to raise balance of funding needed being organized in
members cities
Long-term Provide technical support to expand Enterprise Facilitation model to any
Vision Dakota County community that requests it
Title Organizational Development (Membership Committee)
Purpose Ensure widespread and representative membership and financial support
1996 Goals Retain existing members
Procure $15,000 Challenge Grant
Recruit 15 new members, emphasis on private sector members
Status o One member lost since incorporation
o 5 new members since April 1995
o Challenge Grant written and submitted, declined politely by St. Paul
Foundation, need new foundation target
o Board membership campaign. underway
Long-term o 501 (c) (3) status obtained
Vision o Organizational self-sufficiency
o Dakota County's economic development programming is rationally
competitive with comparable sized communities
o Double the current budget
Title Organizational Development (Nominating Committee)
Purpose Ensure widespread and representative involvement in Partnership leadership
roles
1996 Goals o Recruit 1997 board members
o Recruit 1997 officers
o Recruit 1997 Management Committee
o Recruit 1997 Committee chairs
Status o 1996 new board members and officers oriented
o Future position recruitment ongoing, contact LaDonna
Long-term o Continued volunteer enthusiasm for sharing responsibilities for managing
Vision and implementing organizational workplan
o Broad community ownership, interest, involvement and support
o Optimum mix of stable, informed leaders complimented by new ideas and
energy being infused by diverse community interest groups
Title Strategic Priorities
Purpose o Ensure program of work is consistent with member interests
o Ensure program of work is affordable
o Ensure program of work is achievable utilizing the Partnership's staff and
volunteers
1996 Goals See above
Status o Strategic Priorities Session to evaluate current program
o Current FY budget projected ending balance, June 30, 1996: $0 with no cash
reserve. FY 1996 - 97 budget projected operating deficit: $15,000 prior to
ongoing membership campaign
o Current project staffing needs (roughly 5.0 FTE) met by Partnership staff
(1.25), volunteers (2.50), consultants (.75), with deficit in PR functions.
Future workload of extra .5 FTE possible leaving 1.0 FTE gap unfilled
without additional staff, volunteer, or consultant support
Long-term o Expanded membership fully owns and oversees evolving program of work
Vision o Funding base expanded through combination of membership, grants, and fee
for service arrangements
o Create one new Partnership staff position