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08/06/1996 - City Council SpecialAGENDA SPECIAL CITY COUNCIL MEETING Tuesday August 6, 1996 5:00 p.m. I. ROLL CALL & ADOPTION OF AGENDA II. VISITORS TO BE HEARD III. ECONOMIC DEVELOPMENT COMMISSION WORK PROGRAM IV. UPDATE CIVIC ARENA EXPANSION, SECOND ICE SHEET/ACC ARCHITECTS V. OTHER BUSINESS VI. ADJOURNMENT 10 city -of eagan TO: HONORABLE MAYOR &CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 2, 1996 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, AUGUST 6, 1996 ECONOMIC DEVELOPMENT COMMISSION WORK PROGRAM Following the Joint Council/Economic Development Commission meeting in April, the Commission reviewed its priorities for the upcoming budget year and evaluated the City's cost and benefits as it pertains to various programs. The Commission has requested the opportunity to present information to the City Council regarding its work plan and its budget implications for the 1997 budget. Enclosed on pages through Johare background materials relative to the Commission's proposed budget. You will note that a significant portion of the discussion revolves around the City's participation in the Dakota County Economic Development Partnership. The Commission has been made aware of the concerns which have been discussed by members of the Council and the expectation that the Partnership will be one of the topics of discussion at the August meeting of the City Councils of Eagan, Apple Valley, Burnsville and Lakeville. Commission Chair Cathy Clark-Matuszak will be present at Tuesday's meeting to provide a brief presentation regarding the work program and to discuss its elements with the City Council. While it is not expected to be a joint meeting per se, other members of the Commission may be present at the meeting as well. The allocations noted in the Commission's work program have been included in the draft budget which will be presented to the Council at a work session later in August. They may wish to withhold any final conclusions on the proposal until after the joint meeting with the other City Councils. A final decision on allocations would need to be made as part of the draft budget of the Council used in the certification of levy to Dakota County. UPDATE CIVIC ARENA EXPANSION, SECOND ICE SHEET/ACC ARCHITECTS on At the June 4 City Council meeting, authorization was given to ACC Architects to prepare a cost estimate and preliminary design work on the Civic Arena expansion for a second ice sheet. The Director of Parks & Recreation and Paul Dahlberg. ACC Architects, will be present to provide a brief update on the cost estimates and preliminary drawing for a proposed second ice sheet. The City Administrator chairs the Dakota County Mangers/Administrators Group. The scheduled item at the August 8 Dakota County Managers meeting is to discuss the appropriate number of civic arenas (ice rinks) for Dakota County. School superintendents have been invited to the meeting, along with Kirk Detlefsen, who is proposing a grant application through the Mighty Ducks program for a "fourplex" ice arena that could be shared by four communities in Dakota County. There may be representatives of area hockey associations present at the meeting and, certainly, elected officials from many of the Dakota County communities are welcome to participate in this meeting. The meeting will be held at 8:30 a.m. at the Rosemount City Hall on Thursday, August 8. The City Administrator will provide an update on that meeting in a future Informative memo. IS/ Thomas L. Hedges City Administrator MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 2, 1996 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, AUGUST 6, 1996 ECONOMIC DEVELOPMENT COMMISSION WORK PROGRAM Following the Joint Council/Economic Development Commission meeting in April, the Commission reviewed its priorities for the upcoming budget year and evaluated the City's cost and benefits as it pertains to various programs. The Commission has requested the opportunity to present information to the City Council regarding its work plan and its budget implications for the 1997 budget. Enclosed on pages through are background materials relative to the Commission's proposed budget. You will note that a significant portion of the discussion revolves around the City's participation in the Dakota County Economic Development Partnership. The Commission has been made aware of the concerns which have been discussed by members of the Council and the expectation that the Partnership will be one of the topics of discussion at the August meeting of the City Councils of Eagan, Apple Valley, Burnsville and Lakeville. Commission Chair Cathy Clark-Matuszak will be present at Tuesday's meeting to provide a brief presentation regarding the work program and to discuss its elements with the City Council. While it is not expected to be a joint meeting per se, other members of the Commission may be present at the meeting as well. The allocations noted in the Commission's work program have been included in the draft budget which will be presented to the Council at a work session later in August. They may wish to withhold any final conclusions on the proposal until after the joint meeting with the other City Councils. A final decision on allocations would need to be made as part of the draft budget of the Council used in the certification of levy to Dakota County. /S/ Thomas L. Hedges City Administrator 3 —city of eagan MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL CITY ADMINISTRATOR HEDGES FROM: CATHY CLARK-MATUSZAK, ECONOMIC DEVELOPMENT COMMISSION ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: JULY 30, 1996 SUBJECT: DRAFT COMMISSION WORK PLAN AND BUDGET ITEMS At its meeting of May 23, the Economic Development Commission recommended the following items for consideration in the 1997 budget cycle. Budget Items Communications Joint Newsletter with Chamber of Commerce 4 issues @ $1,000 City contribution each $4,000 Joint Brochure/Picture Book with CVB 2 year project @ $2,000 City contribution/year 2,000 Business Outreach Bus Tour for Businesses, Realtors, Others 500 Business Contacts/Survey Activity/Developer Survey 700 Local Meetings 500 Cooperative Activities Dakota County Economic Development Partnership 6,500 Metro East Development Partnership 500 $14,700 Additional Background The Communications and Business Outreach items are outgrowths of earlier Commission activities and discussions with the City Council. They are intended to expand communication with the business community and build an information base to assist in decision making. The question of the Dakota County Economic Development Partnership is one which received additional attention at the joint meeting and the Task Force meeting and should be discussed in more detail by the Commission prior to any action on the draft work plan. y In 1994, the Economic Development Commission recommended that the City participate in the partnership and that its merits be evaluated after developing some experience with the group. Such an evaluation is appropriate at this time. The City of Eagan joined the Dakota County Partnership in 1995. While preparing the 1996 budget, the City Council reduced the Partnership allocation from full dues of $6,400 to $2,000 with the direction that the remainder be available to the EDC for local activities. The Commission's work plan should make a recommendation about whether and how the City will continue its participation in the Partnership. Scott Beckman, Director of the Partnership, provided the attached briefing paper to the Commission. It provides an outline of the Partnership's organizational structure which relies on the activities of committees. A status report regarding the work of the committees is included in the brief. The Partnership is basically a consortium of local governments, schools, businesses and utilities working cooperatively to give County cities a competitive advantage for the expansion and location of businesses. It is differentiated from the activities of the Metro East Development Partnership in that Metro East's focus is prospecting for potential businesses while the Dakota County Partnership is focused on creating a high quality environment in which those prospects can locate. The Task Force discussed a number of initiatives of the Partnership which can benefit the City including the Multi -Bank Capital Fund which will permit private lenders to provide gap financing to prospects, the development of a Partnership internet presence as an information and marketing tool, a pilot program to develop and encourage local entrepreneurs and outreach to technology firms to be certain that the County remains attractive in this growth sector. Substantial discussion focused on the merits of the Partnership's role in the Geographic Information Services activities of the cities and county. The Partnership has received an innovation and cooperation grant from the state to assist its members in development of their GIS capabilities. The grant amounts to $18,000 per community over its three year term and Eagan has purchased hardware and received software support as a part of this grant. The grant also permitted the cities to develop land use plan and zoning levels within the GIS system which were in excess of the base map maintenance activities the County had committed to prior to the grant. Were it not for this support, the City would have needed to expend additional funds to provide the same services independently or may not have had the planning and zoning information available at this time. Staff will provide a basic analysis of the additional costs which would have been necessary had the Partnership's grant not been available. Based upon concerns communicated with some Commission members concerning the Partnership, the Commission discussed the issue again at its meeting of July 25th. At that time the consensus was to continue the request for allocation in this amount, to share the Commission's findings with the Council and to await the outcome of the joint Council meeting later in August. s COUNTY conomic Development Partner hip CITY OF EAGAN ECONOMIC DEVELOPMENT COMMISSION BRIEFING MAY 149 1996 Achieving Community Potenti6 al Through Cooperative Action Scott Beckman Director Dakota County Economic Development Partnership 1300 145" Street Rosemount, Vii'\ 55068 (612) 423-8291 FAX (612) 421-9706 � � C) ro Lo 0 � O a CL � L � � � Lo � � � � � E 0. O � � � � U E O c O 0 LU 4w � � O u � O � � � R « E E 0 Q c 0 E ■ ■ ■ c ■ § ! � � ■� �E � �� § !�!•� !. &� 2.�� | $ I ■; `f �!�|�■ � | I=�f e �� } {ƒ 2 22 } }���k �■■|■ �} |$■! 2§ /� a �{ ! � � ■� �E � �� § !�!•� !. &� 2.�� | $ I ■; � �!�|�■ � | I=�f e �� } {ƒ 2 22 } ! � � ■� �E � �� § !�!•� !. &� 2.�� | �■ ��&!� � �!�|�■ !`|° I=�f e �!�![31 i�{$ !4}f- | z ��&!� � �!�|�■ !`|° I=�f e i�{$ }���k �■■|■ 4■a� �aI! ��&!� � f I ■ I=�f e }���k !�■; !Z {2 ! 11 Projects Briefing, May 1996 Title Finance Committee Purpose Create gap financing tools to improve access to capital for existing and emerging Dakota County companies 1996 Goals o Complete Dakota County Capital Fund feasibility study o Capitalize fund at $500,000 o Create community development corporation structure o Initiate business financing activities Status $230,000 in commitments received to date Long-term Continually renewed Capital Fund jointly bundled/marketed with Vision complementary financing agencies programs including banks, SBA 504 programs, city loan funds, local and County EDAs and HRAs Title GIS Committee Purpose Provide timely high quality information for effective local and regional planning and marketing decisions 1996 Goals o Complete 5 -city demonstration of integrated GIS system design -County data base coverages -Zoning and Comprehensive Land Use Plans computerized -Custom Applications Development o Initiate Phase II to expand GIS coverages to all cities in Dakota County o All cities cooperatively design Phase III to include long-term system delivery, maintenance, and new system elements Status o 5 -city demonstration project nearly completed o Phase II funded, 5 cities to participate , design approval expected 3/26/96 o Phase III might be launched with $25,000 in discretionary resources under control of Phase I and II communities Long -Term o Fully integrated on-line GIS system countywide Vision o Select GIS resources on-line for worldwide Internet/Web users o Cities continue to collaborate in GIS development efforts to achieve benefits of information sharing and cost efficiencies o Partnership has UNIX work station and Arcview capabilities to utilize existing and new County and City GIS data to develop maps, track vacant lands and buildings, create custom reports for prospects, and conduct economic development research lC�' Title Technology Committee Purpose To facilitate new job creation through the support of new or expanded technology-based businesses 1996 Goals o Conduct 40 business retention and expansion visits with Dakota County technology companies o Develop policy and program recommendations to nurture technology. oriented business development in Dakota County Status Volunteer visitors have completed over 20 visits with local firms Long-term Dakota County is the center of an emerging growth cluster in biotechnology, Vision computer sciences, precision manufacturing, or other high-tech economic sector Title Labor Force Committee Purpose Support business retention and attraction by matching education and training resources to existing and future employers skills needs 1996 Goals Assist or lead the development of a Dakota County Human Resource Council Status o Co -facilitated "Challenging Workforce Issues of the 90's" forum with Dakota County Workforce Center System attended by 50 local agencies and businesses o Currently representing Dakota County on Twin Cities Labor Force Task Force o Currently advising ISD 196 Career Development Initiative through Partnership Committee Long-term Partnership is a partner of the County's Workforce Center System. Advises Vision education and training policy to ensure that business workforce needs are being incorporated into workforce center system programs Title Marketing (Community and Economic Development Professionals Committee) Purpose Retain and attract high quality businesses and jobs 1996 Goals Develop a plan to market Dakota County as a single economic entity Status Internet Subcommittee analyzing computerized communications and marketing applications /o Long-term oGIS, Internet, ---- --- ----------- ------ -- ..r,r,aa.aa G„ v�aa�a.aaVaVlul" economic development one-stop for Dakota County o Partnership staff gradually assumes specialized market recruitment/ prospecting roles to augment/compliment Advantage Minnesota, Metro East, and Progress Plus Title Enterprise Facilitation Committee Purpose To enhance individual and community self-sufficiency by complimenting local business development resources with a grassroots, personalized approach to entrepreneurship 1996 Goals o Establish two local Enterprise Facilitation demonstration projects o Assist in the creation of 5 - 10 new businesses Status o McKnight Foundation grant for $80,000 over two years received o Local commitments to raise balance of funding needed being organized in members cities Long-term Provide technical support to expand Enterprise Facilitation model to any Vision Dakota County community that requests it Title Organizational Development (Membership Committee) Purpose Ensure widespread and representative membership and financial support 1996 Goals Retain existing members Procure $15,000 Challenge Grant Recruit 15 new members, emphasis on private sector members Status o One member lost since incorporation o 5 new members since April 1995 o Challenge Grant written and submitted, declined politely by St. Paul Foundation, need new foundation target o Board membership campaign. underway Long-term o 501 (c) (3) status obtained Vision o Organizational self-sufficiency o Dakota County's economic development programming is rationally competitive with comparable sized communities o Double the current budget Title Organizational Development (Nominating Committee) Purpose Ensure widespread and representative involvement in Partnership leadership roles 1996 Goals o Recruit 1997 board members o Recruit 1997 officers o Recruit 1997 Management Committee o Recruit 1997 Committee chairs Status o 1996 new board members and officers oriented o Future position recruitment ongoing, contact LaDonna Long-term o Continued volunteer enthusiasm for sharing responsibilities for managing Vision and implementing organizational workplan o Broad community ownership, interest, involvement and support o Optimum mix of stable, informed leaders complimented by new ideas and energy being infused by diverse community interest groups Title Strategic Priorities Purpose o Ensure program of work is consistent with member interests o Ensure program of work is affordable o Ensure program of work is achievable utilizing the Partnership's staff and volunteers 1996 Goals See above Status o Strategic Priorities Session to evaluate current program o Current FY budget projected ending balance, June 30, 1996: $0 with no cash reserve. FY 1996 - 97 budget projected operating deficit: $15,000 prior to ongoing membership campaign o Current project staffing needs (roughly 5.0 FTE) met by Partnership staff (1.25), volunteers (2.50), consultants (.75), with deficit in PR functions. Future workload of extra .5 FTE possible leaving 1.0 FTE gap unfilled without additional staff, volunteer, or consultant support Long-term o Expanded membership fully owns and oversees evolving program of work Vision o Funding base expanded through combination of membership, grants, and fee for service arrangements o Create one new Partnership staff position