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04/02/1996 - City Council Specialob AGENDA SPECIAL CITY COUNCIL MEETING Tuesday April 2, 1996 5:00 P.M. ROLL CALL & ADOPTION OF AGENDA II. VISITORS TO BE HEARD III. CONSIDERATION OF YOUTH DEVELOPMENT PROGRAM IV. MIGHTY DUCKS GRANT V. OTHER BUSINESS IVI. ADJOURNMENT MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 29, 1996 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, APRIL 2, 1996 A Special City Council meeting is scheduled for Tuesday, April 2, 1996, at 5:00 p.m. The purpose of the meeting is to consider two agenda items: 1) consideration of Youth Development Coordinator position and 2) Mighty Ducks grant. A light lunch will be served. CONSIDERATION OF YOUTH DEVELOPMENT PROGRAM At the direction of the City Council, staff has made an evaluation of the Youth Development Program and Youth Development Coordinator position that is currently vacant as a result of the recent resignation of Walker Lee Ashley. Meetings were held with the Principal and Assistant Principal at Dakota Hills Middle School where the Youth Development Coordinator spent a portion of his time, funded by Independent School District 196. Attached without page number is a copy of a memo from the Director of Parks & Recreation to the City Administrator that provides a history and evaluation of the program, as well as additional information on the impact on crime/policing. Mr. Jim DeLong, Assistant Principal of Dakota Hills Middle School, will be present along with a representative of the Police Department for the discussion. ACTION TO BE CONSIDERED: To consider the staff report. Following Council deliberation, to provide direction to the City Administrator as to whether the program should continue allowing staff to recruit a new Youth Development Coordinator. MIGHTY DUCKS GRANT The Director of Parks & Recreation has been contacted by the State of Minnesota that funding in the amount of $250,000 is available as a grant through the Mighty Ducks Legislation to construct an ice arena. It is unfortunate that the grant proceeds were not available at the time the City was pursuing the first civic arena. Even though the City has not completed a full one year cycle with its new civic arena, the Director of Parks & Recreation and Civic Arena Manager would like to present information regarding the demand for ice time that is not being fulfilled and explain the Mighty Ducks grant program. There are many requests for funding, ranging from the need for a park referendum to secure open space, the proposal by the Caponis for the art park, Holz Farm Park, Fire Department and other capital requests. The reason for presenting the Mighty Ducks grant is to make the City Council aware of this opportunity since residents have contacted the City and are aware of both the increasing demands for ice time, as well as the grant pro ram that is available to our communities. Please refer to pages through for a memo prepared by the Director of Parks & Recreation regarding this item. ACTION TO BE CONSIDERED: Direction anticipated for this agenda item is informational and specific to whether the City should give any consideration to the Mighty Ducks grant program. OTHER BUSINESS 0— There are no other business items to be considered at this time. !S/ Thomas L. Hed-ges City Administrator city of eagan March 29, 1996 TO: Tom Hedges, City Administrator FROM: Ken Vraa, Director of Parks and Recreation Todd Burkart, Civic Arena Manager SUBJECT: Mighty Ducks; Second Ice Sheet for City of Eagan sue For Review MEMO The issue for discussion is "should the City of Eagan pursue a "Mighty Ducks" Grant for the purposes of assisting with the construction of a second ice sheet adjacent to the Civic Arena." The City's share of the facility is proposed to be financed through revenue bonds. Background The Minnesota State Legislature has recently awarded communities grant money to construct ice arenas throughout the State of Minnesota. Council members may recall an article late last fall in which the State announced the first round of grant recipients. The funding process has been referred to as "Mighty Ducks Funding." The current round of applications are due by April 5. It is believed that many of the earlier applications submitted for the first round of funding remain on the priority list and are likely to be viewed for these grants after the April 5 deadline. The next and probably final round of Mighty Ducks Grants are due to be submitted by October 5, 1996. Grants will be for $250,000, and there is approximately $4.5 million available for distribution. In addition to the grant money, arenas constructed and funded through the Mighty Ducks Legislation are exempt from construction sales tax. Second Ice Sheet During the planning of the Civic Arena, there was discussion that "someday, a second ice sheet will be needed and this should be built next to the Civic Arena facility." While most people would have concluded that the need (demand) would have been some years away, the initial "success" of the Civic Arena during its first five months raises the question: Is the need now? 3 Tom Hedges March 29, 1996 Page 2 To support this hypothesis, the following information is provided: 1. The Eagan Hockey Association purchased more ice hours outside of Eagan than at the Civic Arena because there were no more hours to be purchased at our facility. In essence, the Association would be able to consume all of the hours that would be available at a second ice sheet. 2. The Skating School enrolled over 400 skaters in the lesson skating program, nearly 1,200 for the three sessions combined. This is a level not expected until the third or fourth year of operation. Consequently, expansion of the program will be very difficult without adding a second ice sheet. 3. Eagan High School is expanding its hockey program. Initially, it was not expected to have a girl's hockey team until the start of the second year at the Civic Arena. Council Members will recall that in June of 1995, creation of a girl's varsity hockey team at Eagan High School became a reality. The School District has recently contacted the City staff to indicate the need for additional ice time to accommodate both the varsity and junior varsity girls program during the coming year, a full two to three years ahead of earlier expectations. ivic Arena Success Without a full year of operation, it may be premature to call the Civic Arena a "financial success." However, attached is a financial summary prepared by the City's Finance Department of the Arena through February 29. You will note that before depreciation expense, the Civic Arena has generated an operating income of $55,000. This amount includes $19,400 of non -reoccurring donations. However, Eagan High School also owes approximately $30,000 in ice rental and game fees. These numbers must be tempered somewhat by the realization that there may be some additional expenses that have also not been accounted for, and the realization that the Arena is just coming out of the most productive revenue months of a skating season (December, January, February) and that fewer numbers of hours are sold during the March/April operational schedule. Council Members will recall that staff has previously stated that it would take at least a full year of operation before the Civic Arena would break even between operating revenues and operating expenses. It appears that the strategy of opening the Civic Arena in October of last year has been highly successful -- and the Civic Arena will be able to break even in its fim year of operation. Income Generation - Ice Sheet Number Tw Typically, a second ice sheet generates more net revenue than the first ice sheet in a twin rink combination. This is because the overhead expense has already been incurred with the operation of ice sheet number one (ie - managerial salaries, telephone, registration expenses, etc.). Staff has prepared a projected budget for the Eagan Civic Arena with an added sheet of ice. This would assume a mid-September to mid-October ice schedule for rink number two. Under salaries and wages, it would be anticipated that during this time frame, there would be an additional I/ Tom Hedges March 29, 1996 Page 3 $30,000 in wages compared to the existing $157,000 for a full year's operation of rink number one. Comparison for a full year's operational expenditure for rink number one is now estimated at approximately $278,000. Expenditures for rink two are at $97,000 while income is anticipated to be $293,00 compared to $220,000. This means that ice rink number two would net approximately $123,000. Is this revenue that could be applied against the debit service for this revenue bond needed to finance the initial construction. Projected Cost Staff would anticipate that project costs for a new civic addition be $1.7 to $2 million. This would include architectural fees, construction, and an additional ice resurfacer. Money may also be necessary for additional parking spaces as a result of adding a second sheet of ice. Grant Application Should the City decide that it would be advantageous to submit a grant, staff would have to provide as part of the application, a schematic design for the second sheet of ice and a site plan. Summary/For Council Discussion Staff is presenting the concept of adding a second ice sheet at the Civic Arena at this time because of the availability of the Mighty Ducks Grant funding in the amount of $250,000. This funding is not expected to be in place beyond 1996. Staff projects that the net revenue from adding a second ice sheet would be approximately $123,00 which could be used to finance debt service on a revenue bond. Early projection for the cost of adding a second ice sheet would be between $1.7 and $2 million. Eagan Hockey Association and Eagan High School would be able to use any additional hours on a second ice sheet. The deadline for a grant application is October 5, 1996. The City would have approximately 18 months from grant award to utilize the funding available. r3ftWO.96 CIVIC ARENA INCOME STATEMENT For the Six Months Ended February 29, 1996 OPERATING REVENUES: Ice Rental General Admission Arena Program Revenues Arena Merchandise Sales Skate Rental/Sharpening High School Game Receipts Advertising Contributions and Donations Other Total Operating Revenues: OPERATING EXPENSES: Personal Services Supplies, Repairs and Maintenance Electricity Other Services and Charges Total Operating Expenses: OPERATING INCOME BEFORE DEPRECIATION: Equipment and Building Depreciation Expense:* OPERATING INCOME(LOSS) $ 84,958 21,529 43,198 49,321 5,705 8,272 10,793 19,461 621 243,857 114,203 21,001 22,593 30,719 .. . 55,341 55,783 $ (412) *Note- Depreciation Expense includes only six months of depreciation on the building. Afull year's depreciation expense on equipment and building is $96,750.00 ��A CIVI BALANCE SHEET February 29, 1996 ASSETS: Current Assets: Cash and cash equivalents Total Current Assets: Property and Equipment: Buildings Machinery and Equipment Construction in Progress -Moose Locker Room Total Property and Equipment Less Accumulated Depreciation: Total Property and Equipment - NET TOTAL ASSETS: LIABILITIES: Current Liabilities: Accounts Payable Sales Tax Payable Total Current Liabilities: FUND EQUITY: Retained Earnings Contribution from Gen'I Fixed Assets Total Fund Equity: TOTAL LIABILITIES AND FUND EQUITY: $ 37,168 37,168 2,048,296 124,060 44,099 2,216,456 (55,783) 2,160, 672 $-2,-197 840 1,413 771 2,184 (442) 2,196,098 2,195,656 $ 2, 197, 840 Some of these funds may be required to cover deficits in fundraising or cost overruns, subject to a final accounting of the construction projec'. PROJECTED BUDGET EAGAN CIVIC ARENA ADDED SHEET 2 SALARIES AND WAGES Rink l Rink 2 MANAGER $405155 + 11,364 benefits $0 ASSIST MANAGER $27,195+ $7695 benefits $0 PART TIME EMPLOYEES $40,000 $171.000 CONCESSION STAND $11,000.00 $5,000 Concession stand will be open Monday thru Friday from 5:00pm to 10:00pm. On Saturdays and Sundays the hours will be 6:00am thru 10:00pm LEARN TO SKATE DIRECTOR $10,000 $3000 LEARN TO SKATE INSTRUCTORS $10,000 $55000 TOTAL WAGES $157,409 TOTAL WAGES $30,000 SUPPLIES OFFICE SUPPLIES $2,100 $750 RESURFACER SUPPLIES,REPAIR $11>250 $1,250 ICE MAINTENANCE SUPPLIES $1,250 $1,250 TOOLS,POWER TOOLS,NUTS,BOLTS $1,000 $500 OILS, GREASE, AUTO, SUPPLIES, FILTERS $ 650 $150 0 0 CUSTODIAL, CLEANING SUPPLIES COMPUTER SOFTWARE FIRST AID SUPPLIES OPERATING GENERAL SUPPLIES BUILDING REPAIRS WATER TREATMENT CLOTHING UNIFORMS CONCESSION STAND SUPPLIES PRO SHOP SUPPLIES PATCHES. FLYERS,POSTERS UTILITIES ELECTRIC AND GAS $3,500 $ 750 $ 500 $4,300 $2,000 $2,000 $1,500 $20,000 $2,000 $1,900 TOTAL$ 44,700 $42,000 $1000 $500 $250 $2,500 $2,000 $850 $500 $ l 0.000 $0 $0 TOTAL $25,400 TOTAL UTILITIES $42,000 UTILITIES $32,000 CE CE $8,500 TOTAL INSURANCE $8,500 $8,500.00 58,500.00 TELEPHONE PRINTING,POSTAGE MOBILE EQUIPMENT EQUIPMENT RENTAL MILEAGE SCHOOLS AND MEMBERSHIPS OTHER CONTRACTS RUBBISH\WASTE TOTAL EXPENDITURES RINK I TOTAL EXPENDITURES RINK 2 TOTAL EXPENDITURES $1,000 $0 $3,100 $0 $1,500 $0 $ 600 $0 $ 500 $0 $1,600 $0 $3,300 $1,000 $2,500 $500 TOTAL $14,100 TOTAL $1,500 /0 $278,709 $97,400 $376,109 op 1p PROJECTED REVENUE :ALI050 PRIME HOURS NON PRIME AT $100.00 ysu PRIME TIME HOURS NON PRIME ICE RENTAL HIGH SCHOOL SPLITS VENDING MACHINES VENDING MACHINES SKATE SHARPENIIV'& PRO SHOP SKATE SHARPENINIG CONCESSION STAND CONCESSION STAND OPEN SKATING RECEIPTS OPEN SKATING LEARN TO SKATE PROGRAM LEARN TO SKATE MENS LEAGUE MENS LEAGUE ADVERTISING RINK 1 $126,000 $ 30,000 $ 7,500 $ 6,000 $ 4,000 $40,000 $15.000 $38,500 $11,200 $15,000 RINK 2 $118,750 $15,000 $3,000 $4,000 $25,000 $10,000 $20,000 $10,000 ADVERTISING $15,000 TOTAL $293,200 TOTAL $220,750 * EXPECTED ICE TIME RATES INCREASE FROM $120 TO $125 * THIS REVENUE DOES'NT INCLUDE DRY FLOOR EVENTS SOCCER TURF WOULD GENERATE $ 25,000 PER YEAR. THE COST OF THE TURF IS ABOUT $65,000. TOTAL EXPENSES FOR RINK 1 TOTAL EXPENSES FOR RINK 2 TOTAL REVENUE FOR RINK 1 TOTAL REVENUE FOR RINK 2 /c2 $278,709 $97,400 $293,200 $220,750 city of eagan DATE: March 27, 1996 TO: Tom Hedges, City Administrator FROM: Ken Vraa, Director of Parks and Recreation SUBJECT: Youth Development Coordinator - Wescott Commons You had requested additional background information relative to the Youth Development Coordinator position which serves the Wescott neighborhood (and others) and what the impact of the program has been. Specifically, you inquired whether there was any information relative to a reduction in the incidence of reported crime or police contacts within this neighborhood. Police Administrative Assistant Southern has provided me with a report relative to this issue which is summarized as part of this memorandum. Because the Youth Development Coordinator position is currently vacant as a result of the recent resignation of Walker Lee Ashley, staff has met with Dakota Hills Middle School's Principal Pat Sullivan and Assistant Principal Jim DeLong. The objective was to review the effectiveness of the Youth Development program from their perspective. An internal review of the original goals of the program and an assessment of attainment has been conducted. ORIGINAL PROGRAM INITIATION The Youth Development Coordinator position was created in response to the increasing number of juvenile offenses coming from the Wescott neighborhood, the property owners requests for city assistance in dealing with social -economic deterioration in the Wescott Square area, and in response to nearby property owners who were looking to the City to "do something" with the problems that were spilling over into their neighborhoods. In addition, a task force of School District, County, neighborhood and City personnel were meeting to assess the scope of deficits that were contributors to juvenile problems at school and in the community. As information was gained, it was determined that structured activities were essential for this area, given the inordinately high number of youth in this dense housing development. Also, the significant number of low income residents with limited resources for leisure activity was a factor. (See economic attachment #1) The School District reports data which substantiates the number of youth reflects the high number of youth in an isolated area. (See attachment #2). The first programming efforts actually occurred in 1993, largely through volunteer efforts by the neighborhood which were coordinated with the City Parks and Recreation Department. A temporary trailer was placed on site by the City and various activities were scheduled out of the trailer. Unfortunately, community activities were not cohesive, the leadership was split, and the program did not materialize to the extent desired. In November of 1993, with the support of the Eagan police, City staffs recommendation to hire a coordinator to staff and program the site was proposed. The Youth Development Coordinator position was approved by the City Council for inclusion in the 1994 budget at 314 time. Hedges memo March 27, 1996 Page two The Council will also recall that the property owners of Wescott approached the City with a proposal that the City acquire vacant lots for the purpose of developing a neighborhood park and creating a play area for the youth. The property owners contributed substantially to the acquisition of the vacant land for the park and Wescott Commons was subsequently developed using HRA/Community Development Block Grant Funds. A coordinator was hired in April of 1994 to begin programs on site. The park was completed in July, 1994, and the Wescott Service Center (apartment) began operation in the summer of 1994 at 1/2 the normal rent with the owners group covering the other 50%. This cost sharing agreement was continued in place for 1995. In December of 1994, the City and School Distdct/Dakota Hills Middle School, began a cooperative relationship in which 25% (10 hours per week)of the Youth Development Coordinator's time would be spent in the school. The City would be reimbursed for this time. The relationship between the school and the City was seen as another positive step in forging stronger relationships by completing a connection of home, school and community. Not to be forgotten is the concept and involvement of the Police Department's "Community Policing" efforts in this process. Through program and activities, the police officers assigned to the area were often involved or "visible" to the residents. The Carnegic Corporation of New York in its study entitled "A Matter of Time; Risk and Opportunity in the Non -School Hours" points out that "unfortunately young people from poor families are most likely to live in unsafe neighborhoods and to be unsupervised during the after school hours. They are the least likely to have access to constructive alternatives." The study points out the unsupervised after school hours represents a period of significant risk; "it's a time when adolescents may engage in dangerous and even illegal activities ..." "substance abuse ..." Several recommendations are made in the report to deal with the "at risk" youth, but can be summarized by the report which notes that "both theory and empirical evidence strongly support the idea that community based programs are essential to the healthy development of young adolescents." PROGRAMS Initiation of programs often comes from the collective thoughts of the families and youth in the parks' immediate vicinity. This "buy in" of program ideas is one measure of success at the site. On any given morning, afternoon or evening, programs are being offered to the community. The Service Center has become the focal point of the neighbors for recreation, support, information and socialization. It is not just the youth who are served, but also the adults. Many of the programs offered are in partnership with others. Already mentioned is the relationship with the School District which extends to an academic tutoring program at the service center that services between 6-12 students on Tuesdays and Thursdays during the school year. Seven students achieved a C average or better during the winter term, a marked improvement. This program has served well over 245 students since its inception. Tutoring is funded through Dakota Hills Middle School which hires the tutorial staff. Attached is a letter from James DeLong, Assistant Principal at Dakota Hills Middle School, which outlines the success of the tutorial program as well as the success that Walker Lee was able to achieve at the site. (See attachment #3) District 196 Community Education is providing an Early Childhood Family Education (E.C.F.E.) activity at the Wescott Service Center. E.C.F.E. programs provide early intervention by involving parents and pre-school children in meaningful activities while addressing parenting issues. The program services approximately 40-50 families. Hedges memo March 27, 1996 Page three Fast Forward, funded by the McKnight Foundation, provides staff support to local collaborations. Fast Forward helps families utilizing computer networks to build self sufficiency through better case management. This service comes to the Center twice per month with it's on-line network and assists 3- 5 families each time. In addition, emergency assistance can be affected via the network. Parks and Recreation programs include a girls grouptcooking program (ages 12-17) run in conjunction with Dakota County Extension; a morning latch key program and a Junior Program for youth ages 6-10. Between 35-40 youth take part in the Junior Program. A summer basketball league for boys and girls (ages 9-17) had approximately 100 participants in 1995. The site also offers numerous seasonal programs, activities, recreational and educational trips. Examples are trips to the Science Museum, Skateville, Minnesota Zoo, a Halloween party, photos with Santa, a Christmas caroling group which went to the Oak Woods of Eagan senior apartments, just to mention a few. IMPACT ON CRIME - POUCING As part of this review, staff researched recent literature for data on the impact of recreational programs on crime and policing. TIME magazine, in it's November 14th edition, had an article entitled "Going Soft on Crime" which notes that many mayors and judges "most of them Republicans, are breaking party ranks to say that it's prevention, not inflexible punishment, that puts a dent in crime". Police in Dallas report a 26°% drop in juvenile arrest after a gang intervention program began reaching out to youth. In Ft. Myers, Florida the juvenile crime rate dropped 27°% since the start up three years ago of an academic and recreation program. (See attachment #4 for a copy of this article) The National Parks and Recreation Association, in a copyrighted article in March, 1994, makes note of the efforts of the City of Phoenix, Arizona to reduce crime. This article reports that crime calls tabulated by police show a reduction by as much as 52°% in areas with expanded recreational programming. Reductions in juvenile crime are being reported in many other communities as well. The Evanston, Illinois Director of Parks and Recreation reports that during the six month period his department ran a late night program for youth in a high crime area which borders Chicago, juvenile crime dropped by 40%. After the program was allowed to lapse because volunteer funding expired, crime went back up by 70% during the following six months. The program has since been reinstated and again juvenile crime has started a downward trend. Closer to home, Minneapolis' new police chief cites his police league basketball program, a recreational program offered by the police department, as one of his major accomplishments in the fight against crime in Minneapolis. The chief, in explaining the program as a means to reduce inner city crime said. "if we don't get a hold on this generation (of youth), we're going to have the devil to pay". In Eagan, according to a memo prepared by Ken Southern, at the request of Chief Geagan and the Parks and Recreation Department, juvenile offenses in the Wescott area during 1995 were down by 57% from 1994, 59% from 1993 and 55°% from 1992. This change is considered significant given that the overall calls to the Wescott area increased during 1995. (Note: The magnitude of these numbers may be influenced significantly by the relatively small area and small base number, where a reduction of one crime or one call could mean a large percent.) What is significant is that there is a reduction in juvenile crime and that this reduction corresponds to reductions experienced by larger populations in larger cities. A copy of the memo is attached for your review. Hedges memo March 27, 1996 Page four Research and the experience of others demonstrates that the provision of meaningful and structured activities for young people does deter costly negative behavior seen in the modern youth gang member. The City of Eagan can offer an alternative more positive experience for youth by providing recreational and other programs that promote positive, preventive experiences. When you provide recreational opporturWes and services for youngsters you get TEAMS; when you don% you get GANGS" REVISE POSITION DESCRIPTION Staff has revised the Youth Development Coordinator position (Attachment pages to reflect the addition of the responsibilities associated with Dakota Hills Middle School. this description was also shared with residents of the area served by this position. Staff is seeking authorization to fill this position in order to begin program planning for summer months. Respectfully Submitted, Ken Vraa, Director of Parks and Recreation Note: If Members of the Council would care to review the Carnegic Corporation Report (152 pages) or information from the Search Institute on "Healthy Communities: Healthy Youth" I have it available in my office. irSEP -27-1994 1428 C_q L11 C� DAKOTA COUNTY - NSC Area 1 Area 2 Arm 3 ECONOMIC ASSISTANCE Cases 73 28 31 Clefts 247 65 90 Medical Assistance 210 62 so FOW Stamps 204 47 74 oc 134 31 57 Famlyr General Assistance 7 0 9 General Mance 1 10 1 MN 84ppler W tal Aid 2 1 0 EITrerasncy Assistance 0 0 6 Total Services 558 151 237 SCyCIAL SERVICES Cases 14 3 5 C10 38 3 19 CFuldrens services 14 0 13 Day Care Sub y 20 0 3 Chenical Heath 2 2 2 Services 1 0 1 Do 0 0 1 Child DD 0 1 0 Total Sw*es 38 3 16 ALTii s 2 a 16 2 0 Cilnic FFamlyH@alh 9 2 q h Promotion 6 0 0 me Health 2 0 0 a ch 1 0 0 Total Services 16 2 0 IC 01101 to 42 16 14 6124502948 P.02/02 Area 1 = Zip Code 55123, We or 9W Wescott Square or Trall Area 2 Zip Code 55122, 44*9 to 4W Ckamffm Ridge Tfiail or Circle Area 3 Zip Code W21,1550 to 1700 River Bluff Drive, Snriiake Drive, Raima Drive, Four Oaks Road, Fant m Drive, Emween Drive, R+ver Bluff Ct. Dup I Cc latod data trvrn HCS, HEC and HNU on 6-2344 TOTAL P.02 R-99% 6124662943 uu"9-27-S4 CZ-ZSFM FC_;2 934 JAN 25 195 09:284M P.2 '00a'�' "r / am $ONW t Plrlixprnf"ii C0MUTM JAWMM 120 1995 S s 30 — 11:20 A.M. i9L IZR iZZLLS 11.iXXNMZ Mears is attendance: Russ Praonke 1 r Mary (THCh) , 'Paula (Park&Rec) , Leta Iroz, Dorothy Peterson, Nancy Peterson, Grata, senna Ruble, xalker Lee hahly, Jin ])*Long, Lynn Opatrny and Vicki Turner. The group identified the following audience: AWIENCE 87UDEM CO=RNB SLIMMER PROGRESS Waco K6w 125 Am in a ion, raw SNAlr W Sohooi Mid-50 IvWWQW Iand Paris L Roc 904" W-25 tw1m, rrba HS/OHMS) Sriage to whod ouowow lime i i �-� Bridgeto school ge Ha=? (QHS, OHMS) GORY ftygmund goo" at Coaohman/1 w*" Dr�odkr) FA -17 NMCIP to schod INM71umon Ridge MNi=35M to a (LoWed at CedarJdlff) /REIMS) Meadowland: MI -35 S.E. AsWn pWLdKW No park (OR/BHMS) High EBL papulrtbn ormp to scl,ad High needs Walker AsNy may not hm lima to metas vft ansa this aumnw. Faye to link communities to wbat we are already doing. L=Lng ,411,4 G W G lY 7 Z The Entire City of Eagan: .............93.8% White............................................................................................................................. African-American......................»............................................................................................... 02.8% AmericanIndian, Eskimo or Aleutian......................................................................................00.1% Asianor Pacific islander............................................................................................................02.9% Hispanic..................................................................................................................................... 00.4% Wescott Commons: White..................................................... 33% African-American ................................ 51% Am. Indian, Eskimo or Aleutian.—.—.02% Asian or Pacific Islander ....................... 09% Hispanic...............................................05% Meadowlands: White..................................................... 73% African-American..................................10% Am. Indian, Eskimo or Aleutian .......... 00% Asian or Pacific Islander ..........................12% Hispanic................................................ 05% Cinnamon Ridge: White............................................... 57% African-American.............................17% Am. Indian, Eskimo or Aleutian__._...01 % Asian or Pacific Islander..................23% Hispanic............................................ 02% Duckwood Trail: White................................................ 61% African-American.............................35% Am. Indian, Eskimo or Aleutian 00% Asian or Pacific Islander..................03% Hispani .01% DAKOTA HILLS MIDDLE SCHOOL 4183 Braddock Trail Eagan, MN 55123-1575 (612) 683-6800 Patrick L. Sullivan, Principal James A. DeLong, Assistant Principal Wendy McNamee, Administrative Assistant "Educating Our Students to Reach Their Full Potential." TO: Tom Hedges, City Administrator, Eagan, MN FROM: James DeLong, Assistant Principal, Dakota Hills Middle School DATE: February 5, 1996 SUBJECT Wescott Program It has been brought to my attention that at a recent city council meeting, a council member raised questions relating to programming for the Wescott community. During the past year and a half since we began programming, our students who live at Wescott have grown tremendously and have been given opportunities not previously available. The positive effect of the ten hours per week that Walker Lee Ashley spends interacting with students and families is unmeasureable. Our academic tutoring program at Wescott on Tuesday and Thursday afternoons has been very successful. On any given Tuesday or Thursday, there are approximately eight to twelve students receiving academic help from teachers from Dakota Hills. These teachers are paid from our own budget, but are provided space at the Wescott Service Center to help students who live in that area improve their academic levels. During the current school year, we have eight different teachers who rotate through a schedule to tutor at the Service Center. Throughout the last five months of the 1994-95 school year, 273 students received tutoring at Wescott. An evaluation was given to the students' classroom teachers to verify whether the tutoring program was successful. Conclusions from the evaluations were that 64% of the students who participated in the tutoring seesions improved in their classroom assignments and classroom completion, 48% improved in classroom behavior and attitude, and 54% improved their academic grades. The results for the 1995-96 school year so far have yet to be compiled, however, we have recorded 318 students who have received tutoring up through February 1. This one component of programming has been very instrumental in helping students become successful. Secondly, another vital part of our involvement in the Wescott area has been to develop an awareness and sensitivity to cultural diversity. I can attribute a large portion of our success with minority issues at DHMS this past year to the interaction of Walker Lee with students and families. Walker Lee has been involved in support groups with students who live in the Wescott area and have focused on topics dealing with relationships and respect, peer pressure, role models, the importance of an education, rascism, stereotyping, specific racial incidents at DHMS and in the Eagan community, self-esteem/racial self- esteem, intercultural communication and community responsibility. After reviewing evaluations returned by the student participants, there was a sense that issues that have risen during the school year have been acknowledged and that students feel comfortable in addressing and discussing their frustrations with staff. Walker has helped bridge communication from school to Wescott homes, and has been very helpful in transporting parents to meetings at school. During the past year and a half since we began programming at Wescott, there has been a tremendous amount of parent satisfaction and involvement. During the first four years that DHMS was open, we had a 12% of Wescott families participate at student conferences. During the past three years that percentage has risen to over 90% parent participation at conferences. Even though we changed our conference format, much credit has to be given to Walker because he helps notify the parents of the upcoming conference time, assists parents in scheduling their conference, as well as provides transportation to attend a conference, if needed. With our 25% investment of Walker's salary, there is absolutely no doubt that we benefit greatly from the City of Eagan's commitment to provide assistance for the Wescott area. The families at Wescott whose children attend DHMS are much more comfortable and involved, not only because a trusting relationship is being developed, but also because students and parents acknowledge and share that for the first time, the community and school are helping them become responsible and committed community members. If there is a need for DHMS to share their thoughts at an upcoming city council meeting, please feel free to give me a call at 683-6800. PAYING NOW: In the swim, not an the streets, in Fort Myers, Florkia PAYING LATER: A cell block at Folsom Prison ■ LAW ENFORCEMENT Going Softon Cn'me While Californias tough three -strike law falters, prevention programs are keeping lads in line By JILLSMOI.OWE OFT ON CRIME? NEXT TO BEINC called a politician, that was every candidate's wont fear this season. The desperate need to talk tough gave rise to a clamor for three -strikes - you're -out laws and other stringent penal- ties. But do those measures have anything to do with what works in the real world? A street -level look suggests that the popular wisdom has it backward: Sneakers, a Milwaukee, Wisconsin, gang member, comes by his nickname honestly. "It's cause I'm so fast;' he ex- plains. "Real fast' Especially after he snatches a purse. Or burglarizes a home. Or pulls a trigger. Sometimes, though. Sneakers isn't quite fast enough. He has al- ready served three years for two robberies. ;\ow21, Sneakers is a two-time loser on the prowl in a three -strike state. But he's not worried that a third felony could put him away for life. "The law don't make no dif- ference to me because 1 ain't gonna get caught," he says. "I mean, if I really thought I was gonna get caught, I wouldn't commit a crime in the first place. now would I?" 'The same fate could have befallen Iman Reed. At age 11, Iman liked to pick fights on the streets of Wichita, Kansas, making him a prime target for a revenge shooting. Then his mom enrolled him in a Big Brother pro- gram, which paired him with a police de- tective. Five years later, Iman is pulling down A!s and B's in school, and has his sights set on a law degree. Reflecting back. he concludes, "If I wasn't in the program. I'd be in one of those gangs:' Or dead. Sneakers and Iman personify what's really at stake in the debate over America's No. l concern. Sneakers is the kind of per- son politicians have in mind when they claim that they can deter punks from com- mitting a third felony by threatening to lock em up for good. And Iman is the sort of ldd that some candidates seem to think is the recipient of "pork" when they dismiss prevention programs as a waste of money. But two new reports suggest that those pol- iticians have it wrong. An investigative re- port published Oct. 24 in the Los Angeles Times documented the failure of Califor- nia's three -strike law—one of the nation's first and stiffest. The same day, the Nation- al Recreation and Park Association re- leased a nationwide study of prevention programs, which offered compelling evi- dence that recreation and training can con- tribute directly to declines in crime and ju- venile -arrest rates. The message may be getting through. A small but growing num- ber of mayors and judges, most of them Re- publicans. are breaking party ranks to say that it's prevention. not inflexible punish- ment, that puts a dent in crime, TIME, NOVEMBER 14,1994 IR The Times' review of all 98 third -strike cases resolved between the enactment of the law last March and Aug. 31 found that the law is taking a harsher toll on Califor- nia's justice system than on its criminals. Third -time defendants who face the pros- pect of 25 years to life, as the law demands, are no longer willing to enter into the plea- bargaining arrangements that used to set- tle 90% of all felony cases. Instead, thev prefer to sit in county jail, awaiting trial. The result is a swelling jail population, a mushrooming court docket and endless trial delays. To stem the tide, prosecutors are ignoring new "strikes," and judges are reducing felonies to misdemeanors. The result: just 1 in 6 eligible defendants has been packed off to prison for the 25 -year minimum. "I've been a Republican all my life, and I'm afraid I'm starting to sound like a Democrat;' Judge Carol Fieldhouse of the Los Angeles Superior Court told TIME. "I've never seen something before where D.A.s, defense lawyers and judges agree. This thing is not working." They also agree that the biggest prob- lem is the law's indiscriminate sweep. Un- like the three -strike provision of the federal crime bill passed by Congress last August, the law in California does not distinguish between violent and nonviolent felons, "In principal, the law is a good idea;' says Judge Arthur Jean, another Republican on the Los Angeles Superior Court. "In prac- tice, raylice, it nets in a huge number of lightweight offenders:' judges feel it excessive to dole out life sentences for such felonies as drug possession and fire theft. California is not alone in finding three strikes more of a headache than a deterrent or remedy. At present, 13 other states have three -strike laws, while seven more are considering such legislation. "Some of the 63 early reports were getting from various states about three strikes are not very en- couraging," says Bobbie Huskey, president of the American Correctional Association. "States are having to project a doubling or tripling of their state prison populations" Meanwhile, in California even judges in the juvenile courts, where the three- strike law does not apply, are feeling its heat "The punitive messages seem to be the only ones that get out to the public, and that is a problem," says judge Steven Per- ren of the Ventura County Superior Court. "As long as the community's attitude to- ward juveniles is 'punish, we all lose. There is a large segment here that is salvageable." That is precisely what prevention advo- cates have been arguing for years. Now they have the Park Association's report to bolster their hunch. Police in Dallas re- corded a 26% drop in juvenile arrests after a gang-intervention program, sponsored by 17 civic organizations, began reaching out to 3,000 youths in 1989 with education, recreation and job-training programs. "At one time, we felt we could handle the crime problem by ourselves," says Dallas police chief Ben Click, a 30-year veteran of law enforcement. "We were forced to real- ize that we needed the help of people in the schools, churches and neighborhoods:' In Fort Myers, Florida, the juvenile- crime rate has dropped 279o' since the start- up three years ago of sum, an academic and recreation program targeted at youths. Moreover, where only 25% of the city's youths had higher than a C average four years ago, today 75% are getting C's or bet- ter. While it would cost $15,000 to send a miscreant youth to boot camp for a year, srAm spends just $158 a child to provide music and dance lessons, sports and tutor- ing. When youths participate in such pro- grams, says Wilbur Smith III, the city's mayor, they "start experiencing activities that reward them intellectually and emo- tionally, and that instills hope. You don't get that from punishment." While all this seems obvious to people who work closely with youths, preventive solutions remain a hard sell—especially af- ter Republican cries of "pork" led to a $2 billion cut in the federal crime bill's pro- posed $8.9 billion in prevention measures. Victor Ashe, however, is one Republican who remains undeterred. Since becoming mayor of Knoxville, Tennessee, in 1988, he has raised his parks and recreation budget more than 60%. And as president of the U.S. Conference of Mayors, he champions prevention as the most cost-effective weapon against crime: "If you commit a crime, you ought to be punished. But if a crime is prevented, that's better." —R9PcrtWbyJanD. NuN/Chkagcr SyhvsW Munn./Aftft and DavM Sekir mWNaw Yak 64 POLICE DEPARTMENT MEMO — city of eagan DATE: February 12, 1996 TO: Ken Vraa FROM: Ken Southorn SUBJECT: Wescott Square Proyect At the request of Chief Geagan, I have accumulated data relative to Police Department calls for service at Wescott Square for your use in evaluating the effectiveness of the program. The data included in this study is from the last four years (92 - 95). The most dramatic change in the pattern of calls in the Wescott Square area is that of juvenile offenses. Juvenile offenses in 1995 are down 57% from 1994, 59% from 1993, and 55% from 1992. This change is even more significant considering that overall calls to that area have increased during 1995. Juvenile calls for all types of offenses were reduced dramatically with the exception of theft (2 additional cases in 195). Notable examples are: Assault Down 76% from 1994 Burglary Down from 8 cases in 194 to zero in 195 CSC Down 66% from 1994 Disturbing Peace Down 75% from 1994 Incorrigible Juvenile Down 33% from 1994 Domestics Down 66% from 1994 Contacts with youth of all ages during 1995 were down 61% from the previous year and down 57% and 41% respectively from 1993 and 1992. The ages of the juveniles in this study range from 4 to 17 years of age. The predominate ages of the involved youth are from 13 to 15 years of age. Unfortunately a number of the juveniles are repeat offenders, for instance: One 11 year old had 6 offenses in 1994. One 13 year old had 5 offenses in 1994. (Wescott Square Project - Page 2) One individual had 12 offenses between 1993 & 1995 (age 13 -15) One individual had 5 offenses between 1992 & 1993 (age 13 -14) One individual had 5 offenses between 1992 & 1994 (age 12 -14) Calls for juvenile incidents occur throughout the year, but are more prevalent during the "fair weather "months. For the most part there is a higher frequency from April thru October than during the balance of the year. During 1995 we experienced three calls in April, five in May, aero in June, four in July and six in August. Most of the juvenile calls for service occurred during the afternoon and evening hours. The greatest concentration of these calls occurred between 3:00 PAL and 10:00 P.M.. During 1995 a 44.8% reduction in juvenile incidents was noted in this time period. Location of the offenses within the area does not present any particular trend. Occurrences are widely distributed throughout the complex. Repetitions at particular addresses relate to repeat offenders mentioned above but do not seem to represent a pocket of activity. I have attached charts which will provide additional information for: Type of Call - Juvenile Type of Call - All Calls for Service Ages of Juveniles Repeat Juvenile Offenses by Age Repeat Juvenile Offenses - Frequency / No. of Offenses Hour of Incident Month of Incident If I may provide any additional information or answer any questions, please contact me at ext. 709. cc: Pat Geagan Jim Sewald Rick Swanson f WESCOTT SQUARE INCIDENTS - JUVENILE ONLY YR Change YR Change YR Change TYPE OF CALL 92 % to 95 93 % to 95 94 % to 95 Assault 11 -36.40/a 8 -50.0% 17 -76.5% Burglary 0 0 2 -1000/0 8 -100% CSC 0 0 1 0 3 -66.6% Disturbing the Peace 2 -50016 7 -85.7 4 -75.0% Incorrigible Juvenile 4 -50% 2 0 3 -33.3% Juvenile Runaway 7 -14.3% 11 45.5% 7 -14.3% Property Damage 7 -28.6% 13 -61.5% 5 0 Theft 1 +500% 2 +150% 3 +66% Domestics 14 -92.9% 8 -87.5% 3 -66.6% Other 3 -66.6% 9 -88.9% 8 -87.5% TOTAL 59 -55.1% 63 -58.7% 61 -57.4% Yr 95 4 0 1 1 2 6 5 5 1 I 26 WESCOTT SQUARE INCIDENTS - ALL 0 0 =--4 i 0 L-_ YR Change YR Change YR Change Yr TYPE OF CALL 92 % to 95 93 % to 95 94 % to 95 95 Assault (A) 25 +48% 23 +61% 46 -19.6 37 Burglary (B) 5 +300% 5 +300% 12 +66% 20 CSC (L) 1 +300% 4 0 6 -33.3% 4 Disturbing Peace (1) 28 +71% 39 +24% 51 -05.9% 48 Property Damage (P) 13 +13% 7 +114% 10 +50% 15 Theft (T & U) 11 +1090/0 14 +14% 18 +28% 23 Vehicle (V) 2 +250% 4 +75% 2 +250% 7 Domestics 36 +53% 55 -12.8% 54 +1% 55 Other 11 -27.3% 16 -50.0% 7 +14% 8 TOTAL 132 +64% 167 +30% 206 +5% 217 0 0 =--4 i 0 L-_ WESCOTT SQUARE INCIDENTS - AGES of JUVENILES AGE 92 93 94 95 17 0 11 6 0 16 2 4 3 1 15 2 7 16 12 14 4 11 15 5 13 6 11 6 5 12 7 4 2 0 fl 4 4 9 0 10 4 6 1 1 9 6 1 1 1 4 1 2 0 ' 2 1 0 0 1 0 3 1 1 0 1 0 1 0 2 0 'OTAL 44 61 67 26 HANGE i 95 -41% -57.4% -61.2% WESCOTT SQUARE INCIDENTS - REPEAT JUVENILE OFFENSES Over the 92 - 95 time period, a number of juveniles have had multiple offenses. Below is a representation of those individuals who have had two (2) or more offenses during that time. AGE 92 93 94 95 People / Offenses People / Offenses People / Offenses People / Offenses 17 3 7 2 2 16 2 4 15 1 3 5' 15 2 7 14 323 10 4 7 2 4 13 24 4 35 8 36 8 2 3 12 27 4 1 2 11 2= 7 10 1 2 2 4 9 1 2 8 1 2 7 1 1 1 One 15 yr old individual had 4 offenses. 2 One 14 yr old individual had 4 offenses. 3 One individual in 92, 94 & 95 had 4 offenses (age 10 -13). 4 One individual from 92-94 had 5 offenses (age 12 - 14). S One individual from 93 - 95 had 12 offenses (age 13 - 15), mostly runaways. 6 One 13 yr old individual had 5 offenses. 7 One individual in 92 & 93 had 5 offenses (age 13 - 14). e One 11 yr old individual had 6 offenses. -awepLar JUVENILE REPEAT OFFENSES NUMBER OF INDIVIDUALS REPEAT OFFENSES 92 93 94 95 6 1 5 1 1 4 2 1 3 4 3 2 6 9 5 4 TOTAL 6 15 11 5 The balance of the juveniles had only single offenses in any given year. WemwepLoff WESCOTT SQUARE INCIDENTS - HOUR OF THE DAY Times reflect Police Department call times. HOUR 92 93 94 95 TOTAL 0000-0059 1 1 1 3 0100-0159 1 1 2 0200-0259 1 1 0300-0359 0 0400-0459 1 1 2 0500-0559 0 0600-0659 0 0700 -0759 1 1 0800-0859 1 1 1 3 0900-0958 1 2 1 4 1000-1059 1 1 2 1100-1159 1 1 1 1 4 1200-1259 5 1 2 8 1300-1359 3 2 5 1400-1459 2 2 4 1500-1559 2 3 3 8 1600-1659 4 4 9 3 20 1700-1759 3 5 2 10 1800-1859 2 4 1 1 8 1900-1959 3 5 4 2 14 2000-2059 4 3 6 2 15 2100-2159 1 4 4 6 15 2200-2259 1 2 2 1 6 2300-2359 2 1 1 4 WESCOTT SQUARE INCIDENTS - MONTH OF OCCURANCE MONTH 92 93 94 95 January 1 4 1 1 February 1 6 4 0 March 3 3 1 2 April 4 1 7 3 May 4 3 4 5 June 1 7 9 0 July 3 2 4 4 August 3 2 4 6 September 5 3 4 1 October 2 6 4 0 November 1 6 3 1 December 1 1 1 1 CITY OF EAGAN POSITION DESCRIPTION ISITION TITLE: Youth Development Coordinator .PARTMENT: Parks and Recreation PORTS TO: Director of Parks and Recreation Superintendent of Recreation ISITION SUMMARY: This recreation position will create opportunities for youth development through recreation programs. 1/4 of the position is to serve as diversity advocate, working with students and their families along with school administration in developing support and communication at Dakota Hills Middle School. Additional responsibilities include the development of community coalitions and securing funding. ESSENTIAL POSITION FUNCTIONS: Identify neighborhoods in need of youth development programming. 2. Identify neighborhood parent/youth leaders and volunteers; build trust. 3. Form coalitions with schools, community education, churches, business and other groups to maximize self -actualization opportunities for youth. 4. Identify internal and external community and individual assets that recreation programs can strengthen/provide. 5. Design year-round recreational programs in neighborhoods. 6. Plan, direct, organize, supervise, lead, participate in and evaluate youth development activities in neighborhoods. 7. Encourage cultural diversity understanding in the school and community setting. a. Responds to staff and families' inquires and relays information where necessary. b. Visit classrooms of students and discuss progress reports of students with staff. c. Recommends solutions and alternatives to family concerns and administration. d. Advocate for child; bridging cultural barriers. e. Provides diversity awareness, education and training to staff in regard to cultural issues. B. Seek and secure funding through sponsorships, donations and grants. Select and supervise seasonal recreation leaders and assistants. OTHER POSITION FUNCTIONS: 1. Develop publicity and program information flyers, brochures and other forms of communication. 2. Develop program budgets. 3. Requisition supplies, materials and services for programs. 4. Respond to the public regarding programs. 5. Maintain records and prepare reports as required. WORKING CONDITIONS: 70% Field, 30% Office 1. Work hours are a combination of daytime, evening and weekend. 2. Outdoor weather conditions; rain, cold and snow may affect program plans. 3. Field work may consist of home visits concerning school related issues. 4. FLSA exempt salaried position. Hours worked may be more than 40 per week, the Youth Development Coordinator will receive the same amount of compensation every two weeks. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. 1. While performing duties of the job, the employee is regularly required to stand, talk, write and hear. 2. Frequently lift and/or move up to 50 pounds such as bags of sand, folding tables. 3. The employee is occasionally required to climb, balance, run, walk, sit, stoop, kneel, crouch or crawl. 4. Specific vision abilities required include close vision, distant vision, color vision and peripheral vision. MINIMUM QUALIFICATIONS: 1. Bachelor's Degree in recreation, social services or closely related field. 2. Broad knowledge of youth behavior and ability to relate to youth and adults. 3. Must be able to socially, physically and mentally perform all essential position functions in the working conditions as described. 4. At least two years prior experience in community youth development oriented programs. 5. Valid Minnesota Driver's License 6. Ability to work independently. 7. Knowledge of municipal procedures, budgets and experience in public money management. DESIRED QUALIFICATIONS: 1. Knowledge of and skill in organization and supervision of sports, games, crafts, nature and special events. 2. More than two year prior supervisory experience in community youth development oriented programs. 3. Experience working with culturally diverse groups and individuals. 4. Experience in obtaining funding for programs. 5. Experience in municipal recreation programming. es74obd6a.dp