04/02/1996 - City Council Specialob
AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
April 2, 1996
5:00 P.M.
ROLL CALL & ADOPTION OF AGENDA
II. VISITORS TO BE HEARD
III. CONSIDERATION OF YOUTH DEVELOPMENT PROGRAM
IV. MIGHTY DUCKS GRANT
V. OTHER BUSINESS
IVI. ADJOURNMENT
MEMO
city of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MARCH 29, 1996
SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, APRIL 2, 1996
A Special City Council meeting is scheduled for Tuesday, April 2, 1996, at 5:00 p.m. The
purpose of the meeting is to consider two agenda items: 1) consideration of Youth
Development Coordinator position and 2) Mighty Ducks grant. A light lunch will be
served.
CONSIDERATION OF YOUTH DEVELOPMENT PROGRAM
At the direction of the City Council, staff has made an evaluation of the Youth
Development Program and Youth Development Coordinator position that is currently
vacant as a result of the recent resignation of Walker Lee Ashley. Meetings were held
with the Principal and Assistant Principal at Dakota Hills Middle School where the Youth
Development Coordinator spent a portion of his time, funded by Independent School
District 196.
Attached without page number is a copy of a memo from the Director of Parks &
Recreation to the City Administrator that provides a history and evaluation of the program,
as well as additional information on the impact on crime/policing.
Mr. Jim DeLong, Assistant Principal of Dakota Hills Middle School, will be present along
with a representative of the Police Department for the discussion.
ACTION TO BE CONSIDERED:
To consider the staff report. Following Council deliberation, to provide direction to the
City Administrator as to whether the program should continue allowing staff to recruit a
new Youth Development Coordinator.
MIGHTY DUCKS GRANT
The Director of Parks & Recreation has been contacted by the State of Minnesota that
funding in the amount of $250,000 is available as a grant through the Mighty Ducks
Legislation to construct an ice arena. It is unfortunate that the grant proceeds were not
available at the time the City was pursuing the first civic arena. Even though the City has
not completed a full one year cycle with its new civic arena, the Director of Parks &
Recreation and Civic Arena Manager would like to present information regarding the
demand for ice time that is not being fulfilled and explain the Mighty Ducks grant
program. There are many requests for funding, ranging from the need for a park
referendum to secure open space, the proposal by the Caponis for the art park, Holz
Farm Park, Fire Department and other capital requests. The reason for presenting the
Mighty Ducks grant is to make the City Council aware of this opportunity since residents
have contacted the City and are aware of both the increasing demands for ice time, as
well as the grant pro ram that is available to our communities. Please refer to pages
through for a memo prepared by the Director of Parks & Recreation
regarding this item.
ACTION TO BE CONSIDERED:
Direction anticipated for this agenda item is informational and specific to whether the City
should give any consideration to the Mighty Ducks grant program.
OTHER BUSINESS
0— There are no other business items to be considered at this time.
!S/ Thomas L. Hed-ges
City Administrator
city of eagan
March 29, 1996
TO: Tom Hedges, City Administrator
FROM: Ken Vraa, Director of Parks and Recreation
Todd Burkart, Civic Arena Manager
SUBJECT: Mighty Ducks; Second Ice Sheet for City of Eagan
sue For Review
MEMO
The issue for discussion is "should the City of Eagan pursue a "Mighty Ducks" Grant for the
purposes of assisting with the construction of a second ice sheet adjacent to the Civic Arena."
The City's share of the facility is proposed to be financed through revenue bonds.
Background
The Minnesota State Legislature has recently awarded communities grant money to construct ice
arenas throughout the State of Minnesota. Council members may recall an article late last fall in
which the State announced the first round of grant recipients. The funding process has been
referred to as "Mighty Ducks Funding." The current round of applications are due by April 5. It is
believed that many of the earlier applications submitted for the first round of funding remain on
the priority list and are likely to be viewed for these grants after the April 5 deadline. The next
and probably final round of Mighty Ducks Grants are due to be submitted by October 5, 1996.
Grants will be for $250,000, and there is approximately $4.5 million available for distribution. In
addition to the grant money, arenas constructed and funded through the Mighty Ducks Legislation
are exempt from construction sales tax.
Second Ice Sheet
During the planning of the Civic Arena, there was discussion that "someday, a second ice sheet
will be needed and this should be built next to the Civic Arena facility."
While most people would have concluded that the need (demand) would have been some years
away, the initial "success" of the Civic Arena during its first five months raises the question: Is
the need now?
3
Tom Hedges
March 29, 1996
Page 2
To support this hypothesis, the following information is provided:
1. The Eagan Hockey Association purchased more ice hours outside of Eagan than at the Civic
Arena because there were no more hours to be purchased at our facility. In essence, the
Association would be able to consume all of the hours that would be available at a second ice
sheet.
2. The Skating School enrolled over 400 skaters in the lesson skating program, nearly 1,200 for
the three sessions combined. This is a level not expected until the third or fourth year of
operation. Consequently, expansion of the program will be very difficult without adding a
second ice sheet.
3. Eagan High School is expanding its hockey program. Initially, it was not expected to have a
girl's hockey team until the start of the second year at the Civic Arena. Council Members will
recall that in June of 1995, creation of a girl's varsity hockey team at Eagan High School
became a reality. The School District has recently contacted the City staff to indicate the
need for additional ice time to accommodate both the varsity and junior varsity girls program
during the coming year, a full two to three years ahead of earlier expectations.
ivic Arena Success
Without a full year of operation, it may be premature to call the Civic Arena a "financial success."
However, attached is a financial summary prepared by the City's Finance Department of the
Arena through February 29. You will note that before depreciation expense, the Civic Arena has
generated an operating income of $55,000. This amount includes $19,400 of non -reoccurring
donations. However, Eagan High School also owes approximately $30,000 in ice rental and game
fees. These numbers must be tempered somewhat by the realization that there may be some
additional expenses that have also not been accounted for, and the realization that the Arena is
just coming out of the most productive revenue months of a skating season (December, January,
February) and that fewer numbers of hours are sold during the March/April operational schedule.
Council Members will recall that staff has previously stated that it would take at least a full year
of operation before the Civic Arena would break even between operating revenues and operating
expenses. It appears that the strategy of opening the Civic Arena in October of last year has
been highly successful -- and the Civic Arena will be able to break even in its fim year of
operation.
Income Generation - Ice Sheet Number Tw
Typically, a second ice sheet generates more net revenue than the first ice sheet in a twin rink
combination. This is because the overhead expense has already been incurred with the operation
of ice sheet number one (ie - managerial salaries, telephone, registration expenses, etc.).
Staff has prepared a projected budget for the Eagan Civic Arena with an added sheet of ice. This
would assume a mid-September to mid-October ice schedule for rink number two. Under salaries
and wages, it would be anticipated that during this time frame, there would be an additional
I/
Tom Hedges
March 29, 1996
Page 3
$30,000 in wages compared to the existing $157,000 for a full year's operation of rink number
one. Comparison for a full year's operational expenditure for rink number one is now estimated at
approximately $278,000. Expenditures for rink two are at $97,000 while income is anticipated
to be $293,00 compared to $220,000. This means that ice rink number two would net
approximately $123,000. Is this revenue that could be applied against the debit service for this
revenue bond needed to finance the initial construction.
Projected Cost
Staff would anticipate that project costs for a new civic addition be $1.7 to $2 million. This
would include architectural fees, construction, and an additional ice resurfacer. Money may also
be necessary for additional parking spaces as a result of adding a second sheet of ice.
Grant Application
Should the City decide that it would be advantageous to submit a grant, staff would have to
provide as part of the application, a schematic design for the second sheet of ice and a site plan.
Summary/For Council Discussion
Staff is presenting the concept of adding a second ice sheet at the Civic Arena at this time
because of the availability of the Mighty Ducks Grant funding in the amount of $250,000. This
funding is not expected to be in place beyond 1996. Staff projects that the net revenue from
adding a second ice sheet would be approximately $123,00 which could be used to finance debt
service on a revenue bond. Early projection for the cost of adding a second ice sheet would be
between $1.7 and $2 million. Eagan Hockey Association and Eagan High School would be able
to use any additional hours on a second ice sheet. The deadline for a grant application is October
5, 1996. The City would have approximately 18 months from grant award to utilize the funding
available.
r3ftWO.96
CIVIC ARENA
INCOME STATEMENT
For the Six Months Ended February 29, 1996
OPERATING REVENUES:
Ice Rental
General Admission
Arena Program Revenues
Arena Merchandise Sales
Skate Rental/Sharpening
High School Game Receipts
Advertising
Contributions and Donations
Other
Total Operating Revenues:
OPERATING EXPENSES:
Personal Services
Supplies, Repairs and Maintenance
Electricity
Other Services and Charges
Total Operating Expenses:
OPERATING INCOME BEFORE DEPRECIATION:
Equipment and Building Depreciation Expense:*
OPERATING INCOME(LOSS)
$
84,958
21,529
43,198
49,321
5,705
8,272
10,793
19,461
621
243,857
114,203
21,001
22,593
30,719
.. .
55,341
55,783
$ (412)
*Note- Depreciation Expense includes only six months of depreciation on the building.
Afull year's depreciation expense on equipment and building is $96,750.00
��A
CIVI
BALANCE SHEET
February 29, 1996
ASSETS:
Current Assets:
Cash and cash equivalents
Total Current Assets:
Property and Equipment:
Buildings
Machinery and Equipment
Construction in Progress -Moose Locker Room
Total Property and Equipment
Less Accumulated Depreciation:
Total Property and Equipment - NET
TOTAL ASSETS:
LIABILITIES:
Current Liabilities:
Accounts Payable
Sales Tax Payable
Total Current Liabilities:
FUND EQUITY:
Retained Earnings
Contribution from Gen'I Fixed Assets
Total Fund Equity:
TOTAL LIABILITIES
AND FUND EQUITY:
$ 37,168
37,168
2,048,296
124,060
44,099
2,216,456
(55,783)
2,160, 672
$-2,-197 840
1,413
771
2,184
(442)
2,196,098
2,195,656
$ 2, 197, 840
Some of these funds may be required to cover deficits in fundraising or cost
overruns, subject to a final accounting of the construction projec'.
PROJECTED BUDGET
EAGAN CIVIC ARENA
ADDED SHEET 2
SALARIES AND WAGES Rink l Rink 2
MANAGER $405155 + 11,364 benefits $0
ASSIST MANAGER $27,195+ $7695 benefits $0
PART TIME EMPLOYEES $40,000 $171.000
CONCESSION STAND $11,000.00 $5,000
Concession stand will be open Monday thru Friday from 5:00pm to 10:00pm. On
Saturdays and Sundays the hours will be 6:00am thru 10:00pm
LEARN TO SKATE DIRECTOR $10,000 $3000
LEARN TO SKATE INSTRUCTORS $10,000 $55000
TOTAL WAGES $157,409 TOTAL WAGES $30,000
SUPPLIES
OFFICE SUPPLIES
$2,100
$750
RESURFACER SUPPLIES,REPAIR
$11>250
$1,250
ICE MAINTENANCE SUPPLIES
$1,250
$1,250
TOOLS,POWER TOOLS,NUTS,BOLTS
$1,000
$500
OILS, GREASE, AUTO, SUPPLIES, FILTERS
$ 650
$150
0
0
CUSTODIAL, CLEANING SUPPLIES
COMPUTER SOFTWARE
FIRST AID SUPPLIES
OPERATING GENERAL SUPPLIES
BUILDING REPAIRS
WATER TREATMENT
CLOTHING UNIFORMS
CONCESSION STAND SUPPLIES
PRO SHOP SUPPLIES
PATCHES. FLYERS,POSTERS
UTILITIES
ELECTRIC AND GAS
$3,500
$ 750
$ 500
$4,300
$2,000
$2,000
$1,500
$20,000
$2,000
$1,900
TOTAL$ 44,700
$42,000
$1000
$500
$250
$2,500
$2,000
$850
$500
$ l 0.000
$0
$0
TOTAL $25,400
TOTAL UTILITIES $42,000 UTILITIES $32,000
CE
CE $8,500
TOTAL INSURANCE $8,500
$8,500.00
58,500.00
TELEPHONE
PRINTING,POSTAGE
MOBILE EQUIPMENT
EQUIPMENT RENTAL
MILEAGE
SCHOOLS AND MEMBERSHIPS
OTHER CONTRACTS
RUBBISH\WASTE
TOTAL EXPENDITURES RINK I
TOTAL EXPENDITURES RINK 2
TOTAL EXPENDITURES
$1,000
$0
$3,100
$0
$1,500
$0
$ 600
$0
$ 500
$0
$1,600
$0
$3,300
$1,000
$2,500
$500
TOTAL $14,100 TOTAL $1,500
/0
$278,709
$97,400
$376,109
op
1p
PROJECTED REVENUE
:ALI050 PRIME HOURS
NON PRIME AT $100.00
ysu PRIME TIME HOURS
NON PRIME ICE RENTAL
HIGH SCHOOL SPLITS
VENDING MACHINES
VENDING MACHINES
SKATE SHARPENIIV'& PRO SHOP
SKATE SHARPENINIG
CONCESSION STAND
CONCESSION STAND
OPEN SKATING RECEIPTS
OPEN SKATING
LEARN TO SKATE PROGRAM
LEARN TO SKATE
MENS LEAGUE
MENS LEAGUE
ADVERTISING
RINK 1
$126,000
$ 30,000
$ 7,500
$ 6,000
$ 4,000
$40,000
$15.000
$38,500
$11,200
$15,000
RINK 2
$118,750
$15,000
$3,000
$4,000
$25,000
$10,000
$20,000
$10,000
ADVERTISING $15,000
TOTAL $293,200 TOTAL $220,750
* EXPECTED ICE TIME RATES INCREASE FROM $120 TO $125
* THIS REVENUE DOES'NT INCLUDE DRY FLOOR EVENTS
SOCCER TURF WOULD GENERATE $ 25,000 PER YEAR. THE COST OF
THE TURF IS ABOUT $65,000.
TOTAL EXPENSES FOR RINK 1
TOTAL EXPENSES FOR RINK 2
TOTAL REVENUE FOR RINK 1
TOTAL REVENUE FOR RINK 2
/c2
$278,709
$97,400
$293,200
$220,750
city of eagan
DATE: March 27, 1996
TO: Tom Hedges, City Administrator
FROM: Ken Vraa, Director of Parks and Recreation
SUBJECT: Youth Development Coordinator - Wescott Commons
You had requested additional background information relative to the Youth Development Coordinator
position which serves the Wescott neighborhood (and others) and what the impact of the program has
been. Specifically, you inquired whether there was any information relative to a reduction in the
incidence of reported crime or police contacts within this neighborhood. Police Administrative Assistant
Southern has provided me with a report relative to this issue which is summarized as part of this
memorandum.
Because the Youth Development Coordinator position is currently vacant as a result of the recent
resignation of Walker Lee Ashley, staff has met with Dakota Hills Middle School's Principal Pat Sullivan
and Assistant Principal Jim DeLong. The objective was to review the effectiveness of the Youth
Development program from their perspective. An internal review of the original goals of the program
and an assessment of attainment has been conducted.
ORIGINAL PROGRAM INITIATION
The Youth Development Coordinator position was created in response to the increasing number of
juvenile offenses coming from the Wescott neighborhood, the property owners requests for city
assistance in dealing with social -economic deterioration in the Wescott Square area, and in response to
nearby property owners who were looking to the City to "do something" with the problems that were
spilling over into their neighborhoods. In addition, a task force of School District, County, neighborhood
and City personnel were meeting to assess the scope of deficits that were contributors to juvenile
problems at school and in the community. As information was gained, it was determined that structured
activities were essential for this area, given the inordinately high number of youth in this dense housing
development. Also, the significant number of low income residents with limited resources for leisure
activity was a factor. (See economic attachment #1) The School District reports data which
substantiates the number of youth reflects the high number of youth in an isolated area. (See
attachment #2).
The first programming efforts actually occurred in 1993, largely through volunteer efforts by the
neighborhood which were coordinated with the City Parks and Recreation Department. A temporary
trailer was placed on site by the City and various activities were scheduled out of the trailer.
Unfortunately, community activities were not cohesive, the leadership was split, and the program did not
materialize to the extent desired. In November of 1993, with the support of the Eagan police, City
staffs recommendation to hire a coordinator to staff and program the site was proposed. The Youth
Development Coordinator position was approved by the City Council for inclusion in the 1994 budget at
314 time.
Hedges memo
March 27, 1996
Page two
The Council will also recall that the property owners of Wescott approached the City with a proposal
that the City acquire vacant lots for the purpose of developing a neighborhood park and creating a play
area for the youth. The property owners contributed substantially to the acquisition of the vacant land
for the park and Wescott Commons was subsequently developed using HRA/Community Development
Block Grant Funds. A coordinator was hired in April of 1994 to begin programs on site. The park was
completed in July, 1994, and the Wescott Service Center (apartment) began operation in the summer of
1994 at 1/2 the normal rent with the owners group covering the other 50%. This cost sharing
agreement was continued in place for 1995. In December of 1994, the City and School Distdct/Dakota
Hills Middle School, began a cooperative relationship in which 25% (10 hours per week)of the Youth
Development Coordinator's time would be spent in the school. The City would be reimbursed for this
time. The relationship between the school and the City was seen as another positive step in forging
stronger relationships by completing a connection of home, school and community.
Not to be forgotten is the concept and involvement of the Police Department's "Community Policing"
efforts in this process. Through program and activities, the police officers assigned to the area were
often involved or "visible" to the residents.
The Carnegic Corporation of New York in its study entitled "A Matter of Time; Risk and Opportunity in
the Non -School Hours" points out that "unfortunately young people from poor families are most likely to
live in unsafe neighborhoods and to be unsupervised during the after school hours. They are the least
likely to have access to constructive alternatives." The study points out the unsupervised after school
hours represents a period of significant risk; "it's a time when adolescents may engage in dangerous
and even illegal activities ..." "substance abuse ..."
Several recommendations are made in the report to deal with the "at risk" youth, but can be
summarized by the report which notes that "both theory and empirical evidence strongly support the
idea that community based programs are essential to the healthy development of young adolescents."
PROGRAMS
Initiation of programs often comes from the collective thoughts of the families and youth in the parks'
immediate vicinity. This "buy in" of program ideas is one measure of success at the site. On any given
morning, afternoon or evening, programs are being offered to the community. The Service Center has
become the focal point of the neighbors for recreation, support, information and socialization. It is not
just the youth who are served, but also the adults.
Many of the programs offered are in partnership with others. Already mentioned is the relationship with
the School District which extends to an academic tutoring program at the service center that services
between 6-12 students on Tuesdays and Thursdays during the school year. Seven students achieved a
C average or better during the winter term, a marked improvement. This program has served well over
245 students since its inception. Tutoring is funded through Dakota Hills Middle School which hires the
tutorial staff. Attached is a letter from James DeLong, Assistant Principal at Dakota Hills Middle School,
which outlines the success of the tutorial program as well as the success that Walker Lee was able to
achieve at the site. (See attachment #3)
District 196 Community Education is providing an Early Childhood Family Education (E.C.F.E.) activity
at the Wescott Service Center. E.C.F.E. programs provide early intervention by involving parents and
pre-school children in meaningful activities while addressing parenting issues. The program services
approximately 40-50 families.
Hedges memo
March 27, 1996
Page three
Fast Forward, funded by the McKnight Foundation, provides staff support to local collaborations. Fast
Forward helps families utilizing computer networks to build self sufficiency through better case
management. This service comes to the Center twice per month with it's on-line network and assists 3-
5 families each time. In addition, emergency assistance can be affected via the network.
Parks and Recreation programs include a girls grouptcooking program (ages 12-17) run in conjunction
with Dakota County Extension; a morning latch key program and a Junior Program for youth ages 6-10.
Between 35-40 youth take part in the Junior Program. A summer basketball league for boys and girls
(ages 9-17) had approximately 100 participants in 1995.
The site also offers numerous seasonal programs, activities, recreational and educational trips.
Examples are trips to the Science Museum, Skateville, Minnesota Zoo, a Halloween party, photos with
Santa, a Christmas caroling group which went to the Oak Woods of Eagan senior apartments, just to
mention a few.
IMPACT ON CRIME - POUCING
As part of this review, staff researched recent literature for data on the impact of recreational programs
on crime and policing. TIME magazine, in it's November 14th edition, had an article entitled "Going Soft
on Crime" which notes that many mayors and judges "most of them Republicans, are breaking party
ranks to say that it's prevention, not inflexible punishment, that puts a dent in crime". Police in Dallas
report a 26°% drop in juvenile arrest after a gang intervention program began reaching out to youth. In
Ft. Myers, Florida the juvenile crime rate dropped 27°% since the start up three years ago of an
academic and recreation program. (See attachment #4 for a copy of this article)
The National Parks and Recreation Association, in a copyrighted article in March, 1994, makes note of
the efforts of the City of Phoenix, Arizona to reduce crime. This article reports that crime calls tabulated
by police show a reduction by as much as 52°% in areas with expanded recreational programming.
Reductions in juvenile crime are being reported in many other communities as well. The Evanston,
Illinois Director of Parks and Recreation reports that during the six month period his department ran a
late night program for youth in a high crime area which borders Chicago, juvenile crime dropped by
40%. After the program was allowed to lapse because volunteer funding expired, crime went back up
by 70% during the following six months. The program has since been reinstated and again juvenile
crime has started a downward trend.
Closer to home, Minneapolis' new police chief cites his police league basketball program, a recreational
program offered by the police department, as one of his major accomplishments in the fight against
crime in Minneapolis. The chief, in explaining the program as a means to reduce inner city crime said.
"if we don't get a hold on this generation (of youth), we're going to have the devil to pay".
In Eagan, according to a memo prepared by Ken Southern, at the request of Chief Geagan and the
Parks and Recreation Department, juvenile offenses in the Wescott area during 1995 were down by
57% from 1994, 59% from 1993 and 55°% from 1992. This change is considered significant given that
the overall calls to the Wescott area increased during 1995. (Note: The magnitude of these numbers
may be influenced significantly by the relatively small area and small base number, where a reduction of
one crime or one call could mean a large percent.) What is significant is that there is a reduction in
juvenile crime and that this reduction corresponds to reductions experienced by larger populations in
larger cities. A copy of the memo is attached for your review.
Hedges memo
March 27, 1996
Page four
Research and the experience of others demonstrates that the provision of meaningful and structured
activities for young people does deter costly negative behavior seen in the modern youth gang member.
The City of Eagan can offer an alternative more positive experience for youth by providing recreational
and other programs that promote positive, preventive experiences. When you provide recreational
opporturWes and services for youngsters you get TEAMS; when you don% you get GANGS"
REVISE POSITION DESCRIPTION
Staff has revised the Youth Development Coordinator position (Attachment pages to reflect the
addition of the responsibilities associated with Dakota Hills Middle School. this description was also
shared with residents of the area served by this position. Staff is seeking authorization to fill this
position in order to begin program planning for summer months.
Respectfully Submitted,
Ken Vraa, Director of Parks and Recreation
Note: If Members of the Council would care to review the Carnegic Corporation Report (152 pages) or
information from the Search Institute on "Healthy Communities: Healthy Youth" I have it
available in my office.
irSEP -27-1994 1428
C_q
L11
C�
DAKOTA COUNTY - NSC
Area 1 Area 2 Arm 3
ECONOMIC ASSISTANCE
Cases
73
28
31
Clefts
247
65
90
Medical Assistance
210
62
so
FOW Stamps
204
47
74
oc
134
31
57
Famlyr General Assistance
7
0
9
General Mance
1
10
1
MN 84ppler W tal Aid
2
1
0
EITrerasncy Assistance
0
0
6
Total Services
558
151
237
SCyCIAL SERVICES
Cases
14
3
5
C10
38
3
19
CFuldrens services
14
0
13
Day Care Sub y
20
0
3
Chenical Heath
2
2
2
Services
1
0
1
Do
0
0
1
Child DD
0
1
0
Total Sw*es
38
3
16
ALTii
s
2
a
16
2
0
Cilnic
FFamlyH@alh
9
2
q
h Promotion
6
0
0
me Health
2
0
0
a ch
1
0
0
Total Services
16
2
0
IC 01101 to
42
16
14
6124502948 P.02/02
Area 1 = Zip Code 55123, We or 9W Wescott Square or Trall
Area 2 Zip Code 55122, 44*9 to 4W Ckamffm Ridge Tfiail or Circle
Area 3 Zip Code W21,1550 to 1700 River Bluff Drive, Snriiake Drive, Raima Drive,
Four Oaks Road, Fant m Drive, Emween Drive, R+ver Bluff Ct.
Dup I Cc latod data trvrn HCS, HEC and HNU on 6-2344
TOTAL P.02
R-99% 6124662943 uu"9-27-S4 CZ-ZSFM FC_;2 934
JAN 25 195 09:284M P.2
'00a'�' "r /
am $ONW t Plrlixprnf"ii C0MUTM
JAWMM 120 1995
S s 30 — 11:20 A.M.
i9L IZR iZZLLS 11.iXXNMZ
Mears is attendance: Russ Praonke 1 r Mary (THCh) , 'Paula (Park&Rec) , Leta
Iroz, Dorothy Peterson, Nancy Peterson, Grata, senna Ruble, xalker Lee hahly,
Jin ])*Long, Lynn Opatrny and Vicki Turner.
The group identified the following audience:
AWIENCE
87UDEM
CO=RNB
SLIMMER PROGRESS
Waco
K6w 125
Am in a ion, raw
SNAlr W Sohooi
Mid-50
IvWWQW Iand
Paris L Roc 904"
W-25
tw1m, rrba
HS/OHMS)
Sriage to whod
ouowow
lime
i i
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Bridgeto school
ge
Ha=?
(QHS, OHMS)
GORY
ftygmund
goo" at Coaohman/1 w*"
Dr�odkr)
FA -17
NMCIP to schod
INM71umon Ridge
MNi=35M
to a
(LoWed at CedarJdlff)
/REIMS)
Meadowland:
MI -35
S.E. AsWn pWLdKW
No park
(OR/BHMS)
High EBL papulrtbn
ormp to scl,ad
High needs
Walker AsNy may not hm
lima to metas vft ansa this
aumnw.
Faye to link communities to wbat we are already doing.
L=Lng
,411,4 G W G lY 7
Z
The Entire City of Eagan: .............93.8%
White.............................................................................................................................
African-American......................»............................................................................................... 02.8%
AmericanIndian, Eskimo or Aleutian......................................................................................00.1%
Asianor Pacific islander............................................................................................................02.9%
Hispanic..................................................................................................................................... 00.4%
Wescott Commons:
White..................................................... 33%
African-American ................................ 51%
Am. Indian, Eskimo or Aleutian.—.—.02%
Asian or Pacific Islander ....................... 09%
Hispanic...............................................05%
Meadowlands:
White..................................................... 73%
African-American..................................10%
Am. Indian, Eskimo or Aleutian .......... 00%
Asian or Pacific Islander ..........................12%
Hispanic................................................ 05%
Cinnamon Ridge:
White...............................................
57%
African-American.............................17%
Am. Indian, Eskimo or Aleutian__._...01
%
Asian or Pacific Islander..................23%
Hispanic............................................
02%
Duckwood Trail:
White................................................ 61%
African-American.............................35%
Am. Indian, Eskimo or Aleutian 00%
Asian or Pacific Islander..................03%
Hispani .01%
DAKOTA HILLS MIDDLE SCHOOL
4183 Braddock Trail
Eagan, MN 55123-1575
(612) 683-6800
Patrick L. Sullivan, Principal
James A. DeLong, Assistant Principal
Wendy McNamee, Administrative Assistant
"Educating Our Students to Reach Their Full Potential."
TO: Tom Hedges, City Administrator, Eagan, MN
FROM: James DeLong, Assistant Principal, Dakota Hills Middle School
DATE: February 5, 1996
SUBJECT Wescott Program
It has been brought to my attention that at a recent city council meeting, a council member raised
questions relating to programming for the Wescott community. During the past year and a half since we
began programming, our students who live at Wescott have grown tremendously and have been given
opportunities not previously available. The positive effect of the ten hours per week that Walker Lee
Ashley spends interacting with students and families is unmeasureable. Our academic tutoring program at
Wescott on Tuesday and Thursday afternoons has been very successful. On any given Tuesday or
Thursday, there are approximately eight to twelve students receiving academic help from teachers from
Dakota Hills. These teachers are paid from our own budget, but are provided space at the Wescott
Service Center to help students who live in that area improve their academic levels. During the current
school year, we have eight different teachers who rotate through a schedule to tutor at the Service Center.
Throughout the last five months of the 1994-95 school year, 273 students received tutoring at Wescott. An
evaluation was given to the students' classroom teachers to verify whether the tutoring program was
successful. Conclusions from the evaluations were that 64% of the students who participated in the
tutoring seesions improved in their classroom assignments and classroom completion, 48% improved in
classroom behavior and attitude, and 54% improved their academic grades. The results for the 1995-96
school year so far have yet to be compiled, however, we have recorded 318 students who have received
tutoring up through February 1. This one component of programming has been very instrumental in
helping students become successful.
Secondly, another vital part of our involvement in the Wescott area has been to develop an awareness and
sensitivity to cultural diversity. I can attribute a large portion of our success with minority issues at DHMS
this past year to the interaction of Walker Lee with students and families. Walker Lee has been involved in
support groups with students who live in the Wescott area and have focused on topics dealing with
relationships and respect, peer pressure, role models, the importance of an education, rascism,
stereotyping, specific racial incidents at DHMS and in the Eagan community, self-esteem/racial self-
esteem, intercultural communication and community responsibility. After reviewing evaluations returned by
the student participants, there was a sense that issues that have risen during the school year have been
acknowledged and that students feel comfortable in addressing and discussing their frustrations with staff.
Walker has helped bridge communication from school to Wescott homes, and has been very helpful in
transporting parents to meetings at school. During the past year and a half since we began programming
at Wescott, there has been a tremendous amount of parent satisfaction and involvement. During the first
four years that DHMS was open, we had a 12% of Wescott families participate at student conferences.
During the past three years that percentage has risen to over 90% parent participation at conferences.
Even though we changed our conference format, much credit has to be given to Walker because he helps
notify the parents of the upcoming conference time, assists parents in scheduling their conference, as well
as provides transportation to attend a conference, if needed.
With our 25% investment of Walker's salary, there is absolutely no doubt that we benefit greatly from the
City of Eagan's commitment to provide assistance for the Wescott area. The families at Wescott whose
children attend DHMS are much more comfortable and involved, not only because a trusting relationship is
being developed, but also because students and parents acknowledge and share that for the first time, the
community and school are helping them become responsible and committed community members.
If there is a need for DHMS to share their thoughts at an upcoming city council meeting, please feel free to
give me a call at 683-6800.
PAYING NOW: In the swim, not an the streets, in Fort Myers, Florkia PAYING LATER: A cell block at Folsom Prison
■ LAW ENFORCEMENT
Going Softon Cn'me
While Californias tough three -strike law falters,
prevention programs are keeping lads in line
By JILLSMOI.OWE
OFT ON CRIME? NEXT TO BEINC
called a politician, that was every
candidate's wont fear this season.
The desperate need to talk tough
gave rise to a clamor for three -strikes -
you're -out laws and other stringent penal-
ties. But do those measures have anything
to do with what works in the real world? A
street -level look suggests that the popular
wisdom has it backward:
Sneakers, a Milwaukee, Wisconsin,
gang member, comes by his nickname
honestly. "It's cause I'm so fast;' he ex-
plains. "Real fast' Especially after he
snatches a purse. Or burglarizes a home.
Or pulls a trigger. Sometimes, though.
Sneakers isn't quite fast enough. He has al-
ready served three years for two robberies.
;\ow21, Sneakers is a two-time loser on the
prowl in a three -strike state. But he's not
worried that a third felony could put him
away for life. "The law don't make no dif-
ference to me because 1 ain't gonna get
caught," he says. "I mean, if I really thought
I was gonna get caught, I wouldn't commit
a crime in the first place. now would I?"
'The same fate could have befallen Iman
Reed. At age 11, Iman liked to pick fights on
the streets of Wichita, Kansas, making him
a prime target for a revenge shooting. Then
his mom enrolled him in a Big Brother pro-
gram, which paired him with a police de-
tective. Five years later, Iman is pulling
down A!s and B's in school, and has his
sights set on a law degree. Reflecting back.
he concludes, "If I wasn't in the program.
I'd be in one of those gangs:' Or dead.
Sneakers and Iman personify what's
really at stake in the debate over America's
No. l concern. Sneakers is the kind of per-
son politicians have in mind when they
claim that they can deter punks from com-
mitting a third felony by threatening to
lock em up for good. And Iman is the sort
of ldd that some candidates seem to think is
the recipient of "pork" when they dismiss
prevention programs as a waste of money.
But two new reports suggest that those pol-
iticians have it wrong. An investigative re-
port published Oct. 24 in the Los Angeles
Times documented the failure of Califor-
nia's three -strike law—one of the nation's
first and stiffest. The same day, the Nation-
al Recreation and Park Association re-
leased a nationwide study of prevention
programs, which offered compelling evi-
dence that recreation and training can con-
tribute directly to declines in crime and ju-
venile -arrest rates. The message may be
getting through. A small but growing num-
ber of mayors and judges, most of them Re-
publicans. are breaking party ranks to say
that it's prevention. not inflexible punish-
ment, that puts a dent in crime,
TIME, NOVEMBER 14,1994
IR
The Times' review of all 98 third -strike
cases resolved between the enactment of
the law last March and Aug. 31 found that
the law is taking a harsher toll on Califor-
nia's justice system than on its criminals.
Third -time defendants who face the pros-
pect of 25 years to life, as the law demands,
are no longer willing to enter into the plea-
bargaining arrangements that used to set-
tle 90% of all felony cases. Instead, thev
prefer to sit in county jail, awaiting trial.
The result is a swelling jail population, a
mushrooming court docket and endless
trial delays. To stem the tide, prosecutors
are ignoring new "strikes," and judges are
reducing felonies to misdemeanors. The
result: just 1 in 6 eligible defendants has
been packed off to prison for the 25 -year
minimum. "I've been a Republican all my
life, and I'm afraid I'm starting to sound
like a Democrat;' Judge Carol Fieldhouse
of the Los Angeles Superior Court told
TIME. "I've never seen something before
where D.A.s, defense lawyers and judges
agree. This thing is not working."
They also agree that the biggest prob-
lem is the law's indiscriminate sweep. Un-
like the three -strike provision of the federal
crime bill passed by Congress last August,
the law in California does not distinguish
between violent and nonviolent felons, "In
principal, the law is a good idea;' says
Judge Arthur Jean, another Republican on
the Los Angeles Superior Court. "In prac-
tice,
raylice, it nets in a huge number of lightweight
offenders:' judges feel it excessive to dole
out life sentences for such felonies as drug
possession and fire theft.
California is not alone in finding three
strikes more of a headache than a deterrent
or remedy. At present, 13 other states have
three -strike laws, while seven more are
considering such legislation. "Some of the
63
early reports were getting from various
states about three strikes are not very en-
couraging," says Bobbie Huskey, president
of the American Correctional Association.
"States are having to project a doubling or
tripling of their state prison populations"
Meanwhile, in California even judges
in the juvenile courts, where the three-
strike law does not apply, are feeling its
heat "The punitive messages seem to be
the only ones that get out to the public, and
that is a problem," says judge Steven Per-
ren of the Ventura County Superior Court.
"As long as the community's attitude to-
ward juveniles is 'punish, we all lose.
There is a large segment here that is
salvageable."
That is precisely what prevention advo-
cates have been arguing for years. Now
they have the Park Association's report to
bolster their hunch. Police in Dallas re-
corded a 26% drop in juvenile arrests after
a gang-intervention program, sponsored
by 17 civic organizations, began reaching
out to 3,000 youths in 1989 with education,
recreation and job-training programs. "At
one time, we felt we could handle the
crime problem by ourselves," says Dallas
police chief Ben Click, a 30-year veteran of
law enforcement. "We were forced to real-
ize that we needed the help of people in the
schools, churches and neighborhoods:'
In Fort Myers, Florida, the juvenile-
crime rate has dropped 279o' since the start-
up three years ago of sum, an academic
and recreation program targeted at youths.
Moreover, where only 25% of the city's
youths had higher than a C average four
years ago, today 75% are getting C's or bet-
ter. While it would cost $15,000 to send a
miscreant youth to boot camp for a year,
srAm spends just $158 a child to provide
music and dance lessons, sports and tutor-
ing. When youths participate in such pro-
grams, says Wilbur Smith III, the city's
mayor, they "start experiencing activities
that reward them intellectually and emo-
tionally, and that instills hope. You don't
get that from punishment."
While all this seems obvious to people
who work closely with youths, preventive
solutions remain a hard sell—especially af-
ter Republican cries of "pork" led to a $2
billion cut in the federal crime bill's pro-
posed $8.9 billion in prevention measures.
Victor Ashe, however, is one Republican
who remains undeterred. Since becoming
mayor of Knoxville, Tennessee, in 1988, he
has raised his parks and recreation budget
more than 60%. And as president of the
U.S. Conference of Mayors, he champions
prevention as the most cost-effective
weapon against crime: "If you commit a
crime, you ought to be punished. But if a
crime is prevented, that's better."
—R9PcrtWbyJanD. NuN/Chkagcr SyhvsW
Munn./Aftft and DavM Sekir mWNaw Yak
64
POLICE DEPARTMENT
MEMO
— city of eagan
DATE: February 12, 1996
TO: Ken Vraa
FROM: Ken Southorn
SUBJECT: Wescott Square Proyect
At the request of Chief Geagan, I have accumulated data relative to Police Department
calls for service at Wescott Square for your use in evaluating the effectiveness of the
program. The data included in this study is from the last four years (92 - 95).
The most dramatic change in the pattern of calls in the Wescott Square area is that of
juvenile offenses. Juvenile offenses in 1995 are down 57% from 1994, 59% from 1993, and
55% from 1992. This change is even more significant considering that overall calls to that
area have increased during 1995. Juvenile calls for all types of offenses were reduced
dramatically with the exception of theft (2 additional cases in 195). Notable examples are:
Assault
Down 76% from 1994
Burglary
Down from 8 cases in 194 to zero in 195
CSC
Down 66% from 1994
Disturbing Peace
Down 75% from 1994
Incorrigible Juvenile
Down 33% from 1994
Domestics
Down 66% from 1994
Contacts with youth of all ages during 1995 were down 61% from the previous year and
down 57% and 41% respectively from 1993 and 1992. The ages of the juveniles in this
study range from 4 to 17 years of age. The predominate ages of the involved youth are
from 13 to 15 years of age. Unfortunately a number of the juveniles are repeat offenders,
for instance:
One 11 year old had 6 offenses in 1994.
One 13 year old had 5 offenses in 1994.
(Wescott Square Project - Page 2)
One individual had 12 offenses between 1993 & 1995 (age 13 -15)
One individual had 5 offenses between 1992 & 1993 (age 13 -14)
One individual had 5 offenses between 1992 & 1994 (age 12 -14)
Calls for juvenile incidents occur throughout the year, but are more prevalent during the
"fair weather "months. For the most part there is a higher frequency from April thru
October than during the balance of the year. During 1995 we experienced three calls in
April, five in May, aero in June, four in July and six in August.
Most of the juvenile calls for service occurred during the afternoon and evening hours. The
greatest concentration of these calls occurred between 3:00 PAL and 10:00 P.M.. During
1995 a 44.8% reduction in juvenile incidents was noted in this time period.
Location of the offenses within the area does not present any particular trend.
Occurrences are widely distributed throughout the complex. Repetitions at particular
addresses relate to repeat offenders mentioned above but do not seem to represent a pocket
of activity.
I have attached charts which will provide additional information for:
Type of Call - Juvenile
Type of Call - All Calls for Service
Ages of Juveniles
Repeat Juvenile Offenses by Age
Repeat Juvenile Offenses - Frequency / No. of Offenses
Hour of Incident
Month of Incident
If I may provide any additional information or answer any questions, please contact me at
ext. 709.
cc: Pat Geagan
Jim Sewald
Rick Swanson
f
WESCOTT SQUARE INCIDENTS -
JUVENILE ONLY
YR
Change
YR
Change
YR
Change
TYPE OF CALL
92
% to 95
93
% to 95
94
% to 95
Assault
11
-36.40/a
8
-50.0%
17
-76.5%
Burglary
0
0
2
-1000/0
8
-100%
CSC
0
0
1
0
3
-66.6%
Disturbing the Peace
2
-50016
7
-85.7
4
-75.0%
Incorrigible Juvenile
4
-50%
2
0
3
-33.3%
Juvenile Runaway
7
-14.3%
11
45.5%
7
-14.3%
Property Damage
7
-28.6%
13
-61.5%
5
0
Theft
1
+500%
2
+150%
3
+66%
Domestics
14
-92.9%
8
-87.5%
3
-66.6%
Other
3
-66.6%
9
-88.9%
8
-87.5%
TOTAL
59
-55.1%
63
-58.7%
61
-57.4%
Yr
95
4
0
1
1
2
6
5
5
1
I
26
WESCOTT SQUARE INCIDENTS - ALL
0
0
=--4 i
0
L-_
YR
Change
YR
Change
YR
Change
Yr
TYPE OF CALL
92
% to 95
93
% to 95
94
% to 95
95
Assault (A)
25
+48%
23
+61%
46
-19.6
37
Burglary (B)
5
+300%
5
+300%
12
+66%
20
CSC (L)
1
+300%
4
0
6
-33.3%
4
Disturbing Peace (1)
28
+71%
39
+24%
51
-05.9%
48
Property Damage (P)
13
+13%
7
+114%
10
+50%
15
Theft (T & U)
11
+1090/0
14
+14%
18
+28%
23
Vehicle (V)
2
+250%
4
+75%
2
+250%
7
Domestics
36
+53%
55
-12.8%
54
+1%
55
Other
11
-27.3%
16
-50.0%
7
+14%
8
TOTAL
132
+64%
167
+30%
206
+5%
217
0
0
=--4 i
0
L-_
WESCOTT SQUARE INCIDENTS - AGES of JUVENILES
AGE
92
93
94
95
17
0
11
6
0
16
2
4
3
1
15
2
7
16
12
14
4
11
15
5
13
6
11
6
5
12
7
4
2
0
fl
4
4
9
0
10
4
6
1
1
9
6
1
1
1
4
1
2
0
'
2
1
0
0
1
0
3
1
1
0
1
0
1
0
2
0
'OTAL
44
61
67
26
HANGE
i 95
-41%
-57.4%
-61.2%
WESCOTT SQUARE INCIDENTS - REPEAT JUVENILE OFFENSES
Over the 92 - 95 time period, a number of juveniles have had multiple offenses. Below is a
representation of those individuals who have had two (2) or more offenses during that time.
AGE
92
93
94
95
People / Offenses
People / Offenses
People / Offenses
People / Offenses
17
3 7
2 2
16
2 4
15
1 3
5' 15
2 7
14
323 10
4 7
2 4
13
24 4
35 8
36 8
2 3
12
27 4
1 2
11
2= 7
10
1 2
2 4
9
1 2
8
1 2
7
1 1
1 One 15 yr old individual had 4 offenses.
2 One 14 yr old individual had 4 offenses.
3 One individual in 92, 94 & 95 had 4 offenses (age 10 -13).
4 One individual from 92-94 had 5 offenses (age 12 - 14).
S One individual from 93 - 95 had 12 offenses (age 13 - 15), mostly runaways.
6 One 13 yr old individual had 5 offenses.
7 One individual in 92 & 93 had 5 offenses (age 13 - 14).
e One 11 yr old individual had 6 offenses.
-awepLar
JUVENILE REPEAT OFFENSES
NUMBER OF INDIVIDUALS
REPEAT
OFFENSES 92 93 94
95
6 1
5 1
1
4 2 1
3 4 3
2 6 9 5
4
TOTAL 6 15 11
5
The balance of the juveniles had only
single offenses in any given year.
WemwepLoff
WESCOTT SQUARE INCIDENTS - HOUR OF THE DAY
Times reflect Police Department call times.
HOUR
92
93
94
95
TOTAL
0000-0059
1
1
1
3
0100-0159
1
1
2
0200-0259
1
1
0300-0359
0
0400-0459
1
1
2
0500-0559
0
0600-0659
0
0700 -0759
1
1
0800-0859
1
1
1
3
0900-0958
1
2
1
4
1000-1059
1
1
2
1100-1159
1
1
1
1
4
1200-1259
5
1
2
8
1300-1359
3
2
5
1400-1459
2
2
4
1500-1559
2
3
3
8
1600-1659
4
4
9
3
20
1700-1759
3
5
2
10
1800-1859
2
4
1
1
8
1900-1959
3
5
4
2
14
2000-2059
4
3
6
2
15
2100-2159
1
4
4
6
15
2200-2259
1
2
2
1
6
2300-2359
2
1
1
4
WESCOTT SQUARE INCIDENTS - MONTH OF OCCURANCE
MONTH
92
93
94
95
January
1
4
1
1
February
1
6
4
0
March
3
3
1
2
April
4
1
7
3
May
4
3
4
5
June
1
7
9
0
July
3
2
4
4
August
3
2
4
6
September
5
3
4
1
October
2
6
4
0
November
1
6
3
1
December
1
1
1
1
CITY OF EAGAN
POSITION DESCRIPTION
ISITION TITLE: Youth Development Coordinator
.PARTMENT: Parks and Recreation
PORTS TO: Director of Parks and Recreation
Superintendent of Recreation
ISITION SUMMARY: This recreation position will create opportunities for youth
development through recreation programs. 1/4 of the position is to
serve as diversity advocate, working with students and their families
along with school administration in developing support and
communication at Dakota Hills Middle School. Additional
responsibilities include the development of community coalitions
and securing funding.
ESSENTIAL POSITION FUNCTIONS:
Identify neighborhoods in need of youth development programming.
2. Identify neighborhood parent/youth leaders and volunteers; build trust.
3. Form coalitions with schools, community education, churches, business and other groups
to maximize self -actualization opportunities for youth.
4. Identify internal and external community and individual assets that recreation programs
can strengthen/provide.
5. Design year-round recreational programs in neighborhoods.
6. Plan, direct, organize, supervise, lead, participate in and evaluate youth development
activities in neighborhoods.
7. Encourage cultural diversity understanding in the school and community setting.
a. Responds to staff and families' inquires and relays information where necessary.
b. Visit classrooms of students and discuss progress reports of students with staff.
c. Recommends solutions and alternatives to family concerns and administration.
d. Advocate for child; bridging cultural barriers.
e. Provides diversity awareness, education and training to staff in regard to cultural
issues.
B. Seek and secure funding through sponsorships, donations and grants.
Select and supervise seasonal recreation leaders and assistants.
OTHER POSITION FUNCTIONS:
1. Develop publicity and program information flyers, brochures and other forms of
communication.
2. Develop program budgets.
3. Requisition supplies, materials and services for programs.
4. Respond to the public regarding programs.
5. Maintain records and prepare reports as required.
WORKING CONDITIONS: 70% Field, 30% Office
1. Work hours are a combination of daytime, evening and weekend.
2. Outdoor weather conditions; rain, cold and snow may affect program plans.
3. Field work may consist of home visits concerning school related issues.
4. FLSA exempt salaried position. Hours worked may be more than 40 per week, the Youth
Development Coordinator will receive the same amount of compensation every two
weeks.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this position. Reasonable
accommodations may be made to enable persons with disabilities to perform the essential
functions.
1. While performing duties of the job, the employee is regularly required to stand, talk, write
and hear.
2. Frequently lift and/or move up to 50 pounds such as bags of sand, folding tables.
3. The employee is occasionally required to climb, balance, run, walk, sit, stoop, kneel,
crouch or crawl.
4. Specific vision abilities required include close vision, distant vision, color vision and
peripheral vision.
MINIMUM QUALIFICATIONS:
1. Bachelor's Degree in recreation, social services or closely related field.
2. Broad knowledge of youth behavior and ability to relate to youth and adults.
3. Must be able to socially, physically and mentally perform all essential position functions
in the working conditions as described.
4. At least two years prior experience in community youth development oriented programs.
5. Valid Minnesota Driver's License
6. Ability to work independently.
7. Knowledge of municipal procedures, budgets and experience in public money
management.
DESIRED QUALIFICATIONS:
1. Knowledge of and skill in organization and supervision of sports, games, crafts, nature and
special events.
2. More than two year prior supervisory experience in community youth development
oriented programs.
3. Experience working with culturally diverse groups and individuals.
4. Experience in obtaining funding for programs.
5. Experience in municipal recreation programming.
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