06/04/1996 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
June 4, 1996
5:00 P.M.
Municipal Center Lunchroom
I. ROLL CALL & ADOPTION OF AGENDA
H. VISITORS TO BE HEARD
III. FISH LAKE
IV. PARK DEPARTMENT UPDATE
-Consideration of Richard Holz Property
-ACC Contract for Second Sheet of Ice/Mighty Ducks Grant Program
V. OUTDOOR WARNING SIRENS
VI. OTHER BUSINESS
VII. ADJOURNMENT
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TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 31, 1996
SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, JUNE 4, 1996
A Special City Council meeting is scheduled for Tuesday, June 4, 1996 in the lunchroom
of the Municipal Center building. A light dinner will be served.
FISH LAKE
The Water Quality Management Plan that was adopted for the City of Eagan identifies
Fish Lake in the highest category for water quality mitigation. Staff has been working on
a loan agreement with the PCA to establish an acceptable mitigation procedure for
improving Fish Lake through the removal of phosphorous, etc.
Attached for Council review on pages 3 throughis a memo that addresses
cost, financial options and project alternatives for the F h Lake water quality mitigation
considerations.
City Council Direction: There will be a brief presentation by Rich Brasch, followed by
a discussion and directive from the City Council as to how staff should proceed with the
Fish Lake water quality mitigation options.
PARK DEPARTMENT UPDATE
• Consideration of Richard Holz Prop ert --Enclosed on page is a copy of a
memo from the City Administrator to the Director of Parks & Recreation requesting
certain information as directed by the City Council at the May 20 City Council meeting.
Enclosed on pages through �,� is a copy of a memo from the Director of
Parks & Recreation tha addresses various alternatives if the City is to further pursue
acquisition of the Richard Holz property. These alternatives include cost analysis.
City Council Direction: Based on the information presented by the Director of Parks
& Recreation and following Council discussion, direction should be given to the City
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Administrator whether negotiations should continue on the Richard Holz property and
if there is a decision to proceed ahead, which option is desirable by the City Council.
This item is placed on the regular agenda for official ratification.
• ACC Contract For Second Sheet of Ice/Mighty Ice/MightyDucks Grant Pro ram --The Director
of Parks & Recreation was asked to provide a copy of the pro forma covering the
estimated revenues and expenses for a second sheet of ice. This information is
enclosed on pages through for Council review.
City Council Direction: To provide direction to the City Administrator, based on the
information and discussion, to proceed with a contract between the City of Eagan and
ACC to determine a cost estimate of the second Civic Arena building if the City is to
continue its application for a Mighty Ducks grant that will be announced in November
of 1996. Please note, this item is placed on the regular agenda for official ratification.
OUTDOOR WARNING SIRENS
Chief of Police Geagan and City Administrator Hedges have discussed the warning siren
system as it currently exists in the City. Given the amount of development that has
occurred in recent years and as a result of the May 19 storm, a reexamination of the
warning siren system has been undertaken. The Police Chief and City Administrator are
recommending the City Council consider some changes to the existing system that will
enhance coverage and improve technology as explaine in the memo from Chief of
Police Geagan enclosed on pages ." through
City Council Direction: To provide direction to staff regarding the installation of
additional outdoor warning signals. If the City Council desires to proceed ahead with the
additional warning signals, it is proposed that the money be allocated from contingency
or the City's fund balance. Please note, this item is placed on the regular agenda for
official ratification.
OTHER BUSINESS
The Director of Parks & Recreation has been working with Tom Metzen in an effort to
prepare an appraisal for the Caponi property. That information will be shared with the
City Council as a part of Other Business.
/S/ Thomas L. Hedges
City Administrator
TO: MAYOR AND CITY COUNCIL
C/O THOMAS HEDGES, ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR
DEPARTMENT OF PARKS AND RECREATION
RICH BRASCH, WATER RESOURCES COORDINATOR
DEPARTMENT OF PARKS AND RECREATION
RE: UPDATE ON ISSUES ASSOCIATED WITH FISH LAKE CHEMICAL PRECIPITANT
DOSING PROPOSAL
DATE: MAY 29, 1996
Background
The Diagnostic Feasibility study for Fish Lake outlined a strategy to
significantly reduce phosphorus loadings to the lake in order to improve water
quality. One of the major findings of the study was that under existing
conditions, about 55% of the total phosphorus load to Fish Lake enters through
the mainstem of the storm sewer trunk line that extends from Hurley Lake through
Pond JP -47 (Figure 1). That contribution will rise to about 65% of the total
load when the watershed is fully developed. Only by substantially reducing the
load from this trunk line will significant improvements in Fish Lake water
quality be attained. An improvement in the water quality of Fish Lake will also
benefit Blackhawk Lake downstream, another of the City's top long-term lake
enhancement priorities.
Of the numerous remedial alternatives investigated during the diagnostic
feasibility study, only treatment of storm water in the mainstem of the storm
sewer system with a chemical precipitant reduced the phosphorus loading and
preserved the flushing necessary to achieve a significant improvement in in -lake
water quality. The treatment would be accomplished via the construction and
operation of a chemical feed system near the Hurley Lake lift station which will
automatically inject the proper amount of chemical based on flow pumped by the
lift station. The chemical precipitant of choice is alum, a compound composed
of aluminum sulfate.
While one-time applications of alum to lakes have been used frequently to combat
internal loading of phosphorus, the use of alum to continuously treat inflow is
relatively new in Minnesota. As a result, regulatory agencies are in the process
of trying to determine what restrictions should be attached to this method of
lake treatment. Some of those regulatory considerations center around the impact
of the aluminum in alum on aquatic organisms. In addition, the actual cost and
effectiveness is often dependent on site specific factors.
Issues
There are two immediate issues associated with the Fish Lake dosing station.
Following is an identification of those issues and their status.
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1. Regulatory Issues
The principle regulatory issue is related to the water quality standards for
aluminum. MnPCA has applied an aluminum standard of 125 ug/liter to both Fish
Lake and Pond JP -47 to protect fish and aquatic life. For a frame of reference,
there is no mandatory aluminum standard that applies to drinking water for
protection of human health and only a recommended standard of 50-200 ug/l to
address possible taste concerns. Even based on available data for acute toxicity
for aquatic life, this standard is extremely conservative. Further, it fails to
recognize that toxicity of aluminum to aquatic life has much more to do with
dissolved than total aluminum concentrations.
The proposed rate of alum injection would result in a total aluminum level of
800-1000 ug/l in the treated water in the force main. If the treated water is
discharged directly to JP -47 (as it would be under the least expensive dosing
option), we would violate current water quality standards. One option to deal
with this issue is to construct an upland basin to settle out floc (and the
aluminum it contains) from treated water prior to discharge to Pond JP -47. The
only viable upland site for a basin lies to the east of Pond JP -47 on vacant land
owned by Mr. Pat McCarthy. It appears almost certain that to secure the 2 acres
necessary to construct the basin, we would have to go through condemnation.
Increased costs associated with land acquisition together with some other
necessary design changes have increased the cost of this option from the original
estimate of $122,000 to $250,000 - 275,000. With costs this high for a project
involving upland ponding, it appears prudent to exhaust any other significantly
lower cost options before seriously considering options involving upland ponding
again.
Another option is to request that MnPCA change the aluminum standard that applies
to Pond JP -47 and Fish Lake. In a meeting between staff and MnPCA on May 1,
MnPCA agreed to raise the total aluminum standard to 262 ug/l for both Pond JP -47
and Fish Lake. While this is a step in the right direction, violations of water
quality standard in Pond JP -47 and/or Fish Lake would likely still occur except
under the most expensive project alternative involving construction of a large
upland settling basin and the use of a coagulant to accelerate settling of the
floc in the treated water. Of potentially greater interest is that there was
some informal talk by agency staff of setting a dissolved aluminum standard of
130 ug/l for the receiving waters. For comparison, the maximum observed
dissolved aluminum concentration during a pilot dosing project completed last
summer was 5 ug/liter. Essentially, the rapid mixing of alum solution with the
raw water in the force main and the chemical characteristics of the raw water
itself mean that dissolved aluminum concentrations would always be well under 130
ug/1. Whether MnPCA would revise the aluminum standard to this degree is
uncertain, but the only way to determine whether they would may be to submit a
formal request.
Another related regulatory issue is whether the accumulation of floc in Pond JP -
47 would require mitigation. MnPCA's primary concern related to floc accumulation
is regarding the impact of the floc on bottom dwelling organisms, mainly through
smothering. Our consultants have calculated that at the low dosage rates
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proposed, settled floc would increase the rate of sediment accumulation in Pond
JP -47 by about 5-8 mm/year above background rates (which usually average 3-15
mm/year in natural systems). This appears to be a low enough rate of additional
sediment accumulation that it would represent only a minor impact to the few
hardy organisms that we've found reside in this already heavily impacted basin.
As a result, we question whether it is enough of an impact to warrant mitigation.
At worst, it appears that we would need to construct a 1.3 acre wetland elsewhere
that would have similar functional characteristics to Pond JP -47. Again, the
best way to secure an agency response on mitigation requirements may be to submit
a concrete proposal in the form of a permit application.
2. Cost/Financial Issues and Project Options
Initial capital costs for the preferred chemical injection system and
sedimentation basin option were estimated at $122,000 in the 1994 Diagnostic
Feasibility Study for Fish Lake. These cost estimates were based on several key
assumptions regarding operation and effectiveness of the system and the cost to
secure land for an upland settling basin. Staff was involved in a joint project
with the University of Minnesota last summer to operate a pilot dosing station
to assess the costs, effectiveness, and impacts of an alum dosing station as
proposed for Fish Lake. In addition, we have approached the owner of the vacant
parcel to the east of Pond JP -47 regarding the sale of approximately two acres
of property for use as an upland ponding area.
Staff requested our consultants on this project to re -estimate project costs
based on the information generated by this additional work. Revised costs for
four alternatives are presented in Table 1. Capital and annual 0 & M costs are
expressed on an annualized basis for the 20 year project life period to
facilitate a relative cost comparison between the alternatives,.
The first alternative involves the use of alum alone and assumes excavation and
use of Pond JP -47 for the primary floc settling basin. This option is
substantially less expensive than any of the others because it does not require
additional land acquisition nor does it involve the use of a coagulant aid to
increase floc settling.. This alternative would likely require either a
substantial modification in the aluminum standard applied to Pond JP -47 or
mitigation for adverse impacts to Pond JP -47. While it is the least expensive
alternative, the costs do not yet include any wetland mitigation because the
mitigation requirements are not known. It would also require a significant change
by MnPCA in the aluminum standards that apply to Fish Lake.
The second alternative is the same as the first, except that a coagulant aid is
added to improve settling of alum floc and removal of aluminum prior to discharge
to Fish Lake. Because of the use of a coagulant, capital costs increase by about
$26,000 and annual O&M costs more than double compared to Alternative 1. This
option could either require a modification in the aluminum standard applied to
Pond JP -47 or mitigation for any adverse impacts to Pond JP -47. Again, costs for
wetland mitigation are not included in Table 1. This alternative would likely
require a minor change in aluminum standards that apply to Fish Lake.
Alternative 3 assumes that an upland pond is constructed on vacant land to the
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east of Pond JP -47. Primarily because of the costs to secure the land and
adjustments in unit costs for excavation, the cost of this option has increased
from $122,000 identified in the 1994 report to approximately $251,000. This
option would also likely require a significant modification of aluminum standards
for Pond JP -47 and a minor change for Fish Lake.
The final alternative is the same as Alternative 3 but includes the coagulant
aid, which again increases both the capital costs and annual O&M costs. It is the
most expensive but would not require any modification of aluminum standards for
either Pond JP -47 or Fish Lake.
It is important to note that the benefits to Fish Lake in terms of decreased
phosphorus loading are the same for all alternatives. The major difference is
the cost of each alternative and the need to secure changes in aluminum standards
for Pond JP -47 and/or Fish Lake to allow effective system operation without
violation of water quality standards. Because of the significant cost
differential between Alternative 1 and the remaining alternatives, it may make
sense to pursue this alternative before seriously considering any of the others.
As a final note, MnPCA has notified us that the City must agree to execute the
agreement for the $150,000 zero -interest loan awarded us for the Fish Lake
project by July 1 of this year. If we do not, we risk losing the loan and having
to re -apply for loan funds at a later date if we need the funds. In addition,
even if we execute the loan agreement now, we have the option of not using loan
proceeds allocated for a dosing project if we choose not to pursue one.
Proposed Strategy
Following is the proposed strategy that the APRNRC's Natural Resources
Subcommittee and staff propose for City Council consideration:
1. Execute MnPCA loan agreement by July 1, 1996. The appropriate resolutions
would be submitted for approval by the City Council at their June 4
meeting.
2. Submit permit application to the State for Alternative 1 in Table 1. This
is by far the lowest cost option, and it makes sense to fully explore this
alternative before we seriously consider the others. As part of the
permit application, we would present our rationale that the minimal
impacts that would occur to Pond JP -47 and Fish Lake should not require
mitigation. In addition, we would request that the aluminum standard for
Pond JP -47 and Fish Lake be revised to a dissolved aluminum standard
similar to what has been discussed informally by agency staff.
3. If mitigation is required because of impacts to Pond JP -47 and/or Fish
Lake, search for a suitable mitigation site and estimate costs to comply
with mitigation requirements. This information would allow us to identify
the full costs of Alternatives 1 so that we can decide whether it is cost-
effective for the City to pursue.
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4. Investigate the use of another chemical precipitant if regulatory issues
and the costs associated with the use of alum prove insurmountable. While
alum is the chemical precipitant of choice because of its proven long term
effectiveness in inactivating phosphorus, ferric chloride may be almost as
effective and it maybe easier to secure necessary changes in regulations
to use.
The approach proposed is rather aggressive but one that both staff and the
Natural Resources Subcommittee believe is appropriate under the circumstances.
The City has made a strong commitment to water quality management and has
implemented many of the practices advocated by state water resource management
agencies to minimize pollutant loadings to its lakes and wetlands. Now some
flexibility on the part of the regulatory agencies is necessary to accomplish
significant rehabilitation of the target resource. At best, we will be able to
proceed with the most cost-effective dosing option for Fish Lake. At worst,
we'll have a better idea of the constraints we have to operate under for dosing
options and we can adjust our management strategy accordingly.
If the City is forced to look seriously at securing an upland ponding area to
meet state permitting requirements, it may be appropriate to wait until the
McCarthy property develops so we can secure the land as part of a development
dedication for water quality. Since it is unclear when development of this land
would occur, another management option to effect at least some improvement in
Fish Lake water quality may need to be pursued in the interim. Staff have
investigated one such option which involves application of a chemical precipitant
directly to the lake itself on a periodic basis. While it does not have the same
cost-effectiveness as the dosing alternative and there are again regulatory
issues to deal with, it may be a suitable short -to -intermediate term management
alternative if the above permit application is not approved.
Requested Action
Staff is requesting the following action from the City Council:
• informal endorsement of the strategy outlined in this memo by the City
Council at the June 4 workshop.
approval from the Council at the June 4 regular Council meeting to execute
the MnPCA loan agreement.
d1111"i01 -
Ken Vraa, Director
Department of Parks
Rich Brasch
and Recreation Water Resources Coordinator
Department of Parks and Recreation
CC. Natural Resources Subcommittee
Paul Nelson, Montgomery Watson
F
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Table 1
Revised Cost Figures -Fish Lake Dosing Station
(May 28, 1996)
Alt. 1 (alum only, JP -47 exc.)
Capital $ O & M Life Annual Cost Comments
$135,015 $5,375 20 $12,126 Least cost option
Wetland mit. costs add'l
Alt. 2 (alum and coag., JP -47 exc.)
Capital $ O & M Life Annual Cost Comments
$161,575 $11,375 20 $19,453 Coag. increases floc settling
Wetland mit. costs add'l
Alt. 3 (alum only, upland pond)
Capital $
O & M Life
Annual Cost
Comments
$250,865
$5,375 20
$25,505
Land acquisition costs v. high
Alt. 4 (alum and coag. aid, new pond)
Capital $
O & M Life
Annual Cost
Comments
$277,425
$11,375 20
$33,636
Coag. might be unnecessary
• Original cost estimate for dosing station and upland sedimentation basin was $122,000.
Cost increases due primarily to condemnation ($30k), revised land cost ($28k), and
increased excavation unit costs ($30K)..
r city of eagan
TO: PARKS AND RECREATION DIRECTOR VRAA
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 229 1996
SUBJECT: CITY COUNCIL DIRECTION - RICHARD HOLZ PROPERTY
MEMO
At its meeting Monday evening, the City Council was informed of the counter offer for the
Richard Holz property. Due to the availability of an existing access within the
neighborhood, the Council requested additional steps be taken before the Council can
respond to the counter offer.
1. The City is to retain a realtor to represent its interests in the negotiation and
to assist with an analysis of the viability of splitting the property and reselling
the existing house.
2. City staff is to work with the realtor to determine whether the parcel can be
subdivided so that the house can be resold to recoup a portion of the costs
of the property. This would require that the newly created lot share access
with the new park driveway.
3. The staff is to prepare a financial analysis of the purchase price, subdivision
costs and sale price as an alternative to purchasing the site and removing
the house.
If you have questions, please let me know.
City Administrator
/O
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— city of eagan
DATE: May 31, 1996
TO: Tom Hedges, City Administrator
FROM: Ken Vraa, Director of Parks and Recreation
SUBJECT: Richard Holz Property - alternatives for subdivisions
MEMO
Background
City Council requested that staff review the options of a possible subdivision of the Richard Holz
property should the City acquire it. The objective, as I understand it, would be to try and provide
public access to Holz Farm Park from Cliff Road, but to reduce the cost by being able to sell the
existing home as an individual lot.
A "shared" driveway access would be required to accomplish this. Alternatives that show those
possibilities are as follows.
Review of Alternatives
Holz's home sits deep on a 1.14 acre parcel, is relatively flat throughout the parcel except for the
slopes on the east side as the parcel drops towards the existing pond. Staff has prepared a
photo board for the Council for presentation purposes which shows the parcel and existing
conditions. The City has a 16 foot wide access on the west side of the Richard Holz parcel. The
distance between the west property line of the 16 foot access and the Holz home is
approximately 38-40 feet.
To accommodate a 28 foot road surface for a public street, Engineering requires a 50 foot road
right of way. In addition, subdivision standards for single family homes require a 10 foot side
yard set back. Given there is only 38 feet between the home and the property line, and the
requirement for a 10 foot set back, it would not be possible to meet the City's standards for road
right of way and the subdivision standards. Option B shows an 11 foot road easement and a 24
foot wide road. This road would then be off set from the house approximately 3 feet. Option A
shows a shared access at the current driveway location to the Holz home. This option would
also require the relocation of the two stall detached garage to a position south of the home. By
doing so, the road could curve around the east side of the home following the 920 contour. A
driveway off of this road to the newly created garage location is feasible. The cost for relocating
the garage and a new floor would be approximately $4,000. The residential portion remaining
with the home is approximately .60 acres in size. At the time this memorandum was written, staff
has received a response from original appraisers of this property to determine what might be the
impact on a sale price of this property given either of the two configurations identified as Option
A and B.
Tom Hedges
May 31, 1996
Page two
The Council inquired as to the cost of platting the property. Staff is estimating this cost to be
approximately $1,500. This assumes that staff involvement would be absorbed. Costs
associated with this would be for survey work and preparation of a mylar for filing with the
County.
Option 3
The Holz Farm Task Force recommended the acquisition of the entire parcel because it is a vital
price in making the site a viable historic farm operation. Option C would be to rent the home until
the use of the property is best defined. This option reserves both of the two options noted
above. Staff has checked with rental agencies who indicate that Eagan is a "hot" market for
rental property. Based on staffs brief description, they estimate that a rental fee of $950 could be
obtained. Assuming a monthly rental of $900, this would generate a total annual revenue of
$10,800. However, state statues require that one-third of this be returned to the County because
it is derived from tax exempt property. There would be an additional cost to the City for
insurance of the structure. All other costs associated with the rental of the property such as
utilities, would be at the renters expense.
As mentioned, this option preserves the previous two options as well as other options such as
the sale of the home and removal from the site. However, the Holz Farm Task Force could see
the value and use of the house and garage for other possible uses associated with Holz Farm.
The Task Force cites as reasons for acquisition the need to provide a public access and public
viability from Cliff Road rather than a residential street within a neighborhood. The Task Force
also identified the need for additional parking and increase in programming options which the
additional property could allow for volunteer staff, garden plot, storage, etc.
For Council Action
Staff is seeking direction relative to which option Council would like to pursue. Council should be
aware that this item does appear on the Consent Agenda for Acquisition, but with options as to
how to proceed. Should the Council take another course of action, it would be appropriate to
remove that item from the Consent Agenda. Staffs reasoning was that it was easier to place this
item on the Council Agenda for public notification and delete it should there be a change, rather
than trying to add it as an additional item.
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— city of eagan
DATE: May 31, 1996
TO: Tom Hedges, City Administrator
FROM: Ken Vraa, Director of Parks and Recreation
SUBJECT: ACC Contract: Second Ice Sheet
Background
At the City Council meeting on May 20, the City Council discussed the proposed contract with
ACC Architects to do a schematic drawing for the cost estimate with the proposed second ice
sheet.
MEMO
Additional History
Attached to this cover memo is the original memo dated March 29, which raised the issue of a
second ice sheet and an application for a Mighty Ducks Grant. The Council will recall that the
President of the Eagan Hockey Association, Mary Pontrelli, was present at the Council Workshop
to pledge the support of the Eagan Hockey Association for this second ice sheet.
As noted in the March 29 memo, it's anticipated that a second ice sheet would add $220,750 in
gross revenues and $97,400 in expenses for a net operating profit of $123,000. Springsted &
Associates developed four preliminary gross revenue debt service schedules (see attachments).
It would appear that the net revenue from this facility would support a bond in the amount of $1.4
million over a 20 year pay back or $1.2 million over a 15 year period. If the grant from the Mighty
Ducks is successful, the maximum amount would be $250,000. The hockey association has also
committed $100,000 in cash and in-kind services.
Revenue Bond
Mighty Ducks Grant
EHA Commitment
20 Year Pay Back
$1,400,000
250,000
100,000
15 Year Pay Back
$1,200,000
250,000
100,000
Additional Information
The revenue projections for the second ice sheet are conservative estimates and are based on a
rate of $125 per hour for ice rental time. Staff will be recommending this higher rate effective
with the 96-97 season. The Eagan Hockey Association has been notified that staff will be
recommending this rate and that revenue projections are based on this fee structure.
/9
e
r
Tom Hedges
May 31, 1996
Page two
Revenues do not include dry floor events for this facility. All revenues are projected on ice rental
based on a 6 month operation. Eagan Hockey Association could utilize 100% of the available
hours. It is likely that ice could be extended and the revenues increased, however, staff wished
to stay on the conservative side with these early projections.
Discussion
How much would a second ice sheet cost including design fees, building costs, equipment, etc.?
Staff had projected the cost for adding the second ice sheet between $1.7 and $2 million.
However, until actual construction estimates are known, this is simply a projection based on the
construction cost of the current civic ice arena. We do know that there will be a number of
changes in the structure that would reduce costs, but we also know that there will be other
factors which need to be included that could increase the cost. To define these costs more
specifically an actual cost projection for a second ice sheet project is needed.
The Eagan Hockey Association, in response to a request from staff, have agreed to fund half of
the cost of ACC's contract in the amount of $7,500 (total contract $15,000). It's understood that
the Association's contribution would be used towards their commitment of the building project if
the project should proceed to completion.
Relative to timing, the desire is to have a schematic plan prepared with the cost estimates back
to the City Council by the end of August or early September. At that time the City Council could
review the projected cost for the facility and if the costs should exceed expected the revenues
they can make the decision not to proceed. If the Council should decide to proceed with the
project, make a grant application to the Mighty Ducks, and the Mighty Ducks do not fully fund the
project, the Council could then decide whether it should proceed further. Assuming both
expenditures for the project can be covered through funding sources, it's desirable to have the
project out for bid in December or early January 1997 for completion and operation commencing
October 1, 1997.
For Council Action
Staff is seeking approval of the contract with A.C.C. Architects to do preliminary schematics and
cost estimates for the second ice sheet for the Eagan Civic Arena.
Additional Questions
The question was also raised at the Council meeting relative to the staffing for the Eagan Civic
Arena. Apparently, a resident of the community approached the City Council and criticized the
Council for having two full-time positions at this facility. Staff has reviewed the staffing at other
ice arena facilities and can report the following: Burnsville has two ice sheets, they have three
full-time staff people including a manager, an assistant manager and a secretary. In addition,
they have four permanent part-time staff who work 35 hours per week. These individuals receive
a pro -rated benefits package. Farmington, Lakeville, Hastings, Wakota, Woodbury and
Rosemount all have two full-time people, a manager and an assistant manager. In the case of
Inver Grove Heights, they have a manager, assistant manager, a maintenance supervisor and
will be adding a building attendant in July of this year, for four full-time staff people.
1;2
Tom Hedges
May 31, 1996
Page three
In Apple Valley, they have a manager, assistant manager, a full-time maintenance supervisor
and a janitor for seven months of the year supplied by the school district. (The district owns % of
this facility).
By comparison, it would appear that Eagan's staffing pattern for the civic arena is not unusual
and may be considered conservative compared to the other facilities. The public often fails to
perceive the fact that this facility is not a 40 hour, 8 am to 5 pm facility. As such, it requires more
hours to be covered by full and part-time staff, and the function of the ice arena manager is not
only operations but maintenance. Hence the distinction between the manager who takes care of
operations and the assistant manager who takes care of maintenance/repair.
If you have any additional questions relative to the staffing of the civic arena, I'd be happy to
respond.
Respec (submitted,
Ken Vraa
Director of Parks and Recreation
cs8/ACCcontrAv
fflolilo
e
city of eagan MEMO
DATE: March 29, 1996
TO: Tom Hedges, City. Administrator
FROM: Ken Vree, Director of Parks and Recreation
Todd Burkart, Civic Arena Manager
SUBJECT: Mighty Ducks; Second Ice Sheet for City of Eagan
Issue For Review
The issue for discussion is "should the City of Eagan pursue a "Mighty Ducks" Grant for the
purposes of assisting with the construction of a second ice sheet adjacent to the Civic Arena."
The City's share of the facility is proposed to be financed through revenue bonds.
Sackoround
The Minnesota State Legislature has recently awarded communities grant money to construct ice
arenas throughout the State of Minnesota. Council members may recall an article late last fall in
which the State announced the first round of grant recipients. The funding process has been
referred to as "Mighty Ducks Funding." The current round of applications are due by April 5. It is
believed that many of the earlier applications submitted for the first round of funding remain on
the priority list and are likely to be viewed for these grants after the April 5 deadline. The next
and probably final round of Mighty Ducks Grants are due to be submitted by October 5, 1996.
Grants will be for 8250,000, and there is approximately 84.5 million available for distribution. In
addition to the grant money, arenas constructed and funded through the Mighty Ducks Legislation
are exempt from construction sales tax.
During the planning of the Civic Arena, there was discussion that "someday, a second ice sheet
will be needed and this should be built next to the Civic Arena facility."
While most people would have concluded that the need (demand) would have been some years
away, the initial "success" of the Civic Arena during its first five months raises the question: is
the need nowt
Tom Hedges
March 29, 1996
Page 2
To support this hypothesis, the following information is provided:
1. The Eagan Hockey Association purchased more ice hours outside of Eagan than at the Civic
Arena because there were no more hours to be purchased at our facility. In essence, the
Association would be able to consume all of the hours that would be available at a second ice
sheet.
2. The Skating School enrolled over 400 skaters in the lesson skating program, nearly 1,200 for
the three sessions combined. This is a level not expected until the third or fourth year of
operation. Consequently, expansion of the program will be very difficult without adding a
second ice sheet.
3. Eagan High School is expanding its hockey program. Initially, it was not expected to have a
girl's hockey team until the start of the second year at the Civic Arena. Council Members will
recall that in June of 1995, creation of a girl's varsity hockey team at Eagan High School
became a reality. The School District has recently contacted the City staff to indicate the
need for additional ice time to accommodate both the varsity and junior varsity girls program
during the coming year, a full two to three years ahead of earlier expectations.
Civic Arena Success
Without a full year of operation, it may be premature to call the Civic Arena a "financial success."
However, attached is a financial summary prepared by the City's Finance Department of the
Arena through February 29. You will note that before depreciation expense, the Civic Arena has
generated an operating income of 655,000. This amount includes 819,400 of non -reoccurring
donations. However, Eagan High School also owes approximately $30,000 in ice rental and game
fees. These numbers must be tempered somewhat by the realization that there may be some
additional expenses that have also not been accounted for, and the realization that the Arena is
just coming out of the most productive revenue months of a skating season (December, January,
February) and that fewer numbers of hours are sold during the March/April operational schedule.
Council Members will recall that staff has previously stated that it would take at least a full year
of operation before the Civic Arena would break even between operating revenues and operating
expenses. It appears that the strategy of opening the Civic Arena in October of last year has
been highly successful -- and the Civic Arena will be able to break even in its fim year of
operation.
income veneration - Ice sneers ryumuer w�
Typically, a second ice sheet generates more Dja revenue than the first ice sheet in a twin rink
combination. This is because the overhead expense has already been incurred with the operation
of ice sheet number one (is - managerial salaries, telephone, registration expenses, etc.).
Staff has prepared a projected budget for the Eagan Civic Arena with an added sheet of ice. This
would assume a mid-September to mid-October ice schedule for rink number two. Under salaries
and wages, it would be anticipated that during this time frame, there would be an additional
Tom Hedges
March 29, 1996
Page 3
$30,000 in wages compared to the existing $157,000 for a full year's operation of rink number
one. Comparison for a full year's operational expenditure for rink number one is now estimated at
approximately .$278,000. Expenditures for rink two are at $97,000 while income is anticipated
to be $293,00 compared to $220,000. This means that ice rink number two would net
approximately $123,000. Is this revenue that could be applied against the debit service for this
revenue bond needed to finance the initial construction.
Projected Cost
Staff would anticipate that project costs for a new civic addition be $1.7 to $2 million. This
would include architectural fees, construction, and an additional ice resurfacer. Money may also
be necessary for additional parking spaces as a result of adding a second sheet of ice.
Grant Application
Should the City decide that it would be advantageous to submit a grant, staff would have to
provide as part of the application, a schematic design for the second sheet of ice and a site plan.
Summary/For Council Discussion
Staff is presenting the concept of adding a second ice sheet at the Civic Arena at this time
because of the availability of the Mighty Ducks Grant funding in the amount of $250,000. This
funding is not expected to be in place beyond 1996. Staff projects that the net revenue from
adding a second ice sheet would be approximately $123,00 which could be used to finance debt
service on a revenue bond. Early projection for the cost of adding a second ice sheet would be
between $1.7 and $2 million. Eagan Hockey Association and Eagan High School would be able
to use any additional hours on a second ice sheet. The deadline for a grant application is October
5, 1996. The City would have approximately 18 months from grant award to utilize the funding
available.
Aft=ae
CMC ARENA
INCOME STATEMENT
For the Six Months Ended February 29, 1996
OPERATING REVENUES:
Ice Rental
General Admission
Arena Program Revenues
Arena Merchandise Sales
Skate Rental/Sharpening
High School Game Receipts
Advertising
Contributions and Donations
Other
Total Operating Revenues:
OPERATING EXPENSES:
Personal Services
Supplies, Repairs and Maintenance
Electricity
Otter Services and Charges
Total Operating Expenses:
OPERATING INCOME BEFORE DEPRECIATION:
Equipment and Building Depreciation Expense:*
OPERATING INCOME(LOSS)
84,958
21,529
43,198
49,321
5,705
8,272
10,793
19,461
621
243,857
114,203
21,001
22,593
30,719
188.516
55,341
55.783
*Note- Depredation Expense includes only six months of depredation on the building.
A full year's depredation expense on equipment and building is $96,750.00
CIVIC ARENA
BALANCE SHEET
February 29, 1996
ASSETS:
Current Assets:
Cash and cash equivalents
Total Current Assets:
Property and Equipment:
Buildings
Machinery and Equipment
Construction in Progress -Moose Locker Room
Total Property and Equipment
Less Accumulated Depredation:
Total Property and Equipment - NET
TOTAL ASSETS:
LIABILITIES:
Current Liabilities:
Accounts Payable
Sales Tax Payable
Total Current Liabilities:
FUND EQUITY:
Retained Earnings
Contribution from Gen'I Fixed Assets
Total Fund Equity:
TOTAL LIABILITIES
AND FUND EQUITY:
$ 37,168
37,168
2,048,296
124,060
44,099
2,216,456
055,783}
2,160,672
197840
1,413
771
2,184
(442)
2,196,098
2,195,656
$ 2 197 840
* Some of these funds may be required to cover deficits in fundraising or cost
overruns, subject to a final accounting of the construction project,
PROJECTED BUDGET
EAGAN CIVIC ARENA
ADDED SHEET 2
SALARIES AND WAGES Rink 1 Rink 2
MANAGER $40,155 + 11,364 benefits $0
ASSIST MANAGER $271P195+ $7695 benefits $0
PART TIME EMPLOYEES $40,000 $1719000
CONCESSION STAND $11,000.00 $52000
Concession stand will be open Monday thru Friday from 5:00pm to 10:00pm. On
Saturdays and Sundays the hours will be 6:00am thru 10:00pm
LEARN TO SKATE DIRECTOR $103,000 $3000
LEARN TO SKATE INSTRUCTORS
TOTAL WAGES $157,409
SUPPLIES
OFFICE SUPPLIES
RESURFACER SUPPLIBS,REPAIR
ICE MAINTENANCE SUPPLIES
TOOLS,POWER TOOLS,NUTOOLTS
OILS, GREASE, AUTO, SUPPLIES, FILTERS
a y
$10,000 $5,000
TOTAL WAGES $30,000
$2,100 $750
$1,250 $1,250
$1,250 $1,250
$1,000 $500
$ 650 $150
I
CUSTODIAL, CLEANING SUPPLIES
COMPUTER SOFTWARE
FIRST AID SUPPLIES
OPERATING GENERAL SUPPLIES
BUILDING REPAIRS
WATER TREATMENT
CLOTHINGIUNIFORMS
CONCESSION STAND SUPPLIES
PRO SHOP SUPPLIES
PATCHES, FLYERS,POSTERS
UTIL.ITIIS
ELECTRIC AND GAS
$3,500
$ 750
500
$4,300
$2,000
$2,000
$1,500
$20,000
$2,000
$1,900
TOTAL$ 44,700
$42,000
$1000
$500
$250
$2,500
$2,000
$850
$500
$10,000
$0
$0
TOTAL $25,400
TOTAL UTILITIES $42,000 UTILITIES $32,000
INSURANCE
INSURANCE $8,500
TOTAL INSURANCE $8,500
c2r.S
$8,500.00
$8,500.00
TELEPHONE
PRINTING,POSTAGE
MOBILE EQUIPMENT
EQUIPMENT RENTAL
MILEAGE
SCHOOLS AND MEMBERSHIPS
OTHER CONTRACTS
RUBBISHVASTE
TOTAL EXPENDITURES RINK 1
TOTAL EXPENDITURES RINK 2
TOTAL EXPENDITURES
$1,000
$0
$3,100
$0
$1,500
$0
$ 600
$0
$ 500
$0
$1,600
$0
$31)300
$1,000
$2,500
$500
TOTAL $14,100 TOTAL $1,500
$278,709
$97,400
$376,109
PROJECTED REVENUE
ADVERTISING $159000
TOTAL $293,200 TOTAL $220,750
* EXPECTED ICE TIME RATES INCREASE FROM $120 TO $125
* THIS REVENUE DOES'NT INCLUDE DRY FLOOR EVENTS
SOCCER TURF WOULD GENERATE $ 255000 PER YEAR. THE COST OF
THE TURF IS ABOUT $65,000.
RINK 1
RINK 2
ICE RENTAL1050 PRIME HOURS
$126,000
300 NON PRIME AT $100.00
$ 30,000
950 PRIME TIME HOURS
$1181750
NON PRIME ICE RENTAL
$152000
HIGH SCHOOL SPLITS
$ 71J500
VENDING MACHINES
$ 6,000
VENDING MACHINES
$32000
SKATE SHARPENING\ PRO SHOP
$ 4,000
SKATE SHARPENING
$49000
CONCESSION STAND
$4000
CONCESSION STAND
$251)000
OPEN SKATING RECEIPTS
$151,000
OPEN SKATING
$102000
LEARN TO SKATE PROGRAM
$38,500
LEARN TO SKATE
$2011000
MENS LEAGUE
$112200
MENS LEAGUE
$10,000
ADVERTISING
$15,000
ADVERTISING $159000
TOTAL $293,200 TOTAL $220,750
* EXPECTED ICE TIME RATES INCREASE FROM $120 TO $125
* THIS REVENUE DOES'NT INCLUDE DRY FLOOR EVENTS
SOCCER TURF WOULD GENERATE $ 255000 PER YEAR. THE COST OF
THE TURF IS ABOUT $65,000.
TOTAL EXPENSES FOR RINK I
TOTAL EXPENSES FOR RIA 2
TOTAL REVENUE FOR RINK I
TOTAL REVENUE FOR RINK 2
-$278,709
$97,400
$293,200
$220,750
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city of eagan
DATE: MAY 29, 1996
TO: THOMAS L. HEDGES
FROM: PAT GEAGAN
KEN SOUTHORN
POLICE DEPARTMENT
MEMO
SUBJECT: OUTDOOR WARNING SIREN COVERAGE
On Sunday May 19, 1996 at approximately 0121 hours the City of Eagan
was struck by an extremely strong, fast moving thunderstorm with
damaging straight line winds and wide spread power outages.
Ironically due to the speed and severity of the storm, we began to
experience power outages on Dakota Electric's system at the same
time or within minutes of when the outdoor warning sirens were
activated. This highly unusual circumstance caused some of our
sirens to fail due to lack of power, or to run for only a short period of
time before losing power. All of our existing sirens are powered by
line power from the electric company, there is no battery or generator
backup. As is often the case, a second front entering the city would
require activation of the sirens a second time, which would be
impossible with our current system. New sirens will be powered by a
battery system to provide the redundancy necessary to assure warning
under any circumstance.
The City currently has eight (8) outdoor warning sirens, the last four
sirens were installed in 1982. These were placed at fire station 2, on
Elrene Rd. North of Great Oaks Trail, on Dodd Rd. & North Hay Lake
Rd., and at Rahn & Cliff. At the time, the sirens purchased were state
of the art and were located to appropriately to cover the populated I
activity areas as they existed then. The population and land use has
33
changed significantly in the last 14 years causing a need to fill in the
open areas not covered by the 1982 installation. I have identified four
(4) additional sirens sites which will provide optimum coverage for the
city and specifically address the outside activity areas and housing
areas added since the eight sirens were installed. The additional sites
will leave an extremely small part of the city outside of the
recommended coverage radius of the sirens.
RECOMMENDED SITES
1. The highest priority area for additional siren coverage is the Diffley
& Lexington area, which includes the Lexington - Diffley athletic
facility, Northview fields, Patrick Eagan Park and the Caponi Art Park.
2. The second installation would be in the area of Lexington and
Yankee Doodle Road, which would provide coverage to Carriage Hills
Golf course, O'Leary Lake, Town Center Commercial Area and the New
Promenade Center.
3. The third location is on Johnny Cake Ridge Rd. just south of Diffley
road. This site will provide coverage to Downing Park, Part of Thomas
Lake Park part of the high line trail system and a number of residential
neighborhoods.
4. The fourth siren would be placed at the intersection of Blue Cross
Road and Ashbury Road on the Sky Hill Park site. This location
provides coverage for some of the commercial property West of Hwy
13, Sky Hill Park, the Minnesota River Recreational area and number of
residential neighborhoods.
I would recommend that the City council consider placing sirens in at
least the first three recommended sites. These locations will bring
warning service to the greatest number of people who are currently
outside of the coverage radius of the existing sirens. Our
recommendation will also provide a limited back up for the current
system in the event of a wide spread power outage.
E
EQUIPMENT DESCRIPTION
All sirens described are battery operated sirens with built in charging
systems which will provide the redundancy necessary to assure
warning under any situation. There are two types of sirens available to
upgrade the outdoor warning system.
1. Electronic sirens - This style of siren utilizes high capacity speakers
and sound drivers to create the warning sounds. They are capable of
generating a variety of sounds and may also broadcast a voice
message. Electronic sirens with voice messaging can be used to give
specific instructions to residents, such as storm directions or
hazardous materials spill information. There are three options
available from different vendors. This style may be either rotating or
omni directional.
2. Electro -mechanical sirens - This style is a rotating siren similar to
what we have today. The siren utilizes a large blower to create it's
traditional sound. This style does not have variable sound or voice
capability, but does have a greater range than the some of the
electronic sirens. This style is very reliable and has a very long service
life.
PROJECT OPTIONS AND COSTS
Costs associated with the project will vary depending upon the type of
siren and quantity desired, costs shown below are based upon quotes
for three battery powered sirens.
1. Add electro -mechanical rotating sirens from Federal Signal. This
unit produces the traditional siren sound of 1271)b with an effective
range of 5280' in all directions. There are no voice capabilities with
this siren. This particular unit has a very high reliability and has a
useful life of approximately 50 years. The cost per unit for this style is
$14,560 with maintenance costs of $38.00 per month.
3
,�S
2. Add electronic sirens. Electronic sirens have speakers
incorporated into their design and are capable of various siren sounds
and voice broadcast. This style of siren is available in a variety of
models and coverage ranges.
A. One omni directional model, from Federal Signal, has a rating
of 121 Db and a coverage radius of 3,400'. This is the newest, and
probably more reliable of the electronic sirens from this vendor. The
cost per unit is $22,185 with maintenance costs of $54.90 per month.
B. - A rotating model, from federal Signal, has a rating of 124 Db
and a coverage radius of 4,500'. This is the same coverage distance as
our existing sirens. This siren is an older technology and more prone
to problems than the model above. Cost for this unit is $19,540 with
maintenance costs of $58.20 per month.
C. Whelen Products offers a rotating siren rated at 126 Db and a
coverage of 5,200' in all directions. This siren is currently in use in
Apple Valley. They report a very good experience with the sirens
which have been in place for a few years. A number of our residents in
the South part of the city reported hearing the voice message from
Apple Valley's sirens. Cost for this unit is forthcoming from Whelen,
but is estimated to be $27,500 per siren.
D. Whelen Products also offers a rotating siren like item C.
above but without voice messaging . This unit supplies the same 126
Db of sound and covers a radius of 5,200 feet. Cost for this unit is
forthcoming from Whelen. The estimate for this unit is approximately
$14,200 per siren.
DELIVERY: Federal products = approximately 45 days.
Whelen products = approximately I1weeks.
NOTE: Coverage distances for electronic sirens are appropriate
ONLY for the siren, voice messages will not travel as far due to the
varied frequency range of the human voice.
4
MR,
TOTAL PROJECT COSTS
Option 1. Electro -mechanical siren. 127 Db. 5,280' radius.
Qty. 3 = $43,680.00 plus $114 / month maintenance.
Qty. 4 = $58,240.00 plus $152 / month maintenance.
Option 2A. Electronic siren 121 Db. 3,400' radius.
Qty. 3 = $66,555.00 plus $164.70 / month maintenance.
Qty. 4 = $88,740.00 plus $219.60 / month maintenance.
Option 2B. Electronic siren 124 Db. 4,500' radius.
Qty. 3 = $58,620.00 plus $174.60 / month maintenance.
Qty. 4 = $78,160.00 plus $232.80 / month maintenance.
Option 2C. & 2D. Whelen Electronic siren pricing is not available at
this time.
NOTE: Pre-recorded messages for any of the above electronic sirens
will add a cost of $450 per siren.
I would like to reserve recommendation of a specific vendor and
model until Whelen has supplied specifications and price quotations. I
want to be sure that the new sirens are 100% compatible with our
current system.
5
3?
MINUTES OF 1 :. — =- A#i VEST- #I4d3:-OF THE
n, Minnesota
iy 14, 1996
A special meeting of the Eagan C4'ir64ii511'w8s held on Tuesday, May 14, 1996, at 5:00
p.m., at the Eagan Municipal Center. Present were Mayor Egan and City Counciimembers Hunter and
Masin. Councilmembers Awada and Wachter were absent. Also present were City Administrator Tom
Hedges, Director of Finance VanOverbeke, Director of Public Works Colbert, Director of Parks and
Recreation Vraa and Chief of Police
WWWWMA
Director of Public Works Colbert primed histoF>t;on a public works and park space land
use study that was prepared by TKDA. Mr...Peter: Qtn2bk,;ropr:fi#17A presented the study stating that the
report presents City services by function, cofi' i}itp Cftjt: dp"* raphics, combined facility statistics and
a department by department break down. Mr. Brozek confiniW his presentation by reviewing site location
maps that designated various sites under consideration for the expansion and storage of public works/parks
equipment and materials.
Following the presentation,, City Councilmember Hunter asked about the external needs
portion of the study and why the number;. m-opater for Eagan. Mr. Brozek stated that all cities keep
different levels of inventory which became *i:"t.;rb::the analysis. Mayor Egan asked questions about
access to the river bottom site if that location is seli4tsl'ecl:*&. n.-.qx nsion site. City Councilmember Masin
asked about future intergovernmental considera%n with o b*%r'.'urisdictions for the Highway 3/Diffley site
whereby the County, Inver Grove Heights and Rili6mouRt fd:t insider joint development and use of the
property. City Councilmember Hunter asked pt;�i#:>Eko-f -Bile on the Blue Cross property adjacent to the
Public Works Maintenance Facility site actuf io�iAi a preservation would be mitigated if property were
required for storage of equipment materials' -at that location. Director of Public Works Colbert stated that
the City Forester has done a preliminary analysis relative to the tree preservation guidelines and that
acquisition include a 50 foot buffer between the Blue Cross property and maintenance site to screen the
property from any development that may occur in future years on the Blue Cross property.
After further discussion, ttiOpd that the river bottom, Highway 3/Diffley
site and Coachman properties were all viabl+e't;ffriiicel:aMd:-dri # ofrs for the future. They further concluded
that the south utility plant site was too difficult to devbpp. MayRrJEgan summarized the consensus of the
City Council to authorize City staff to begin negotiat is on t4-bue Cross site and to continue securing
the river bottom site as an option. City Councilmem" expres0ed some reservation with the Diffley site
stating that this property may be better suited for a'Nerent liq use.
'i>i"/e•=c: :"11 ),
City Administrator Hedges stated that the Fire Department Executive Board has responded
to the City Council's request for additional information relative td.*Juture fire administration building, training
facility and land acquisition for future fire stations and the propel fire training facility. Chief Jensen, along
with five (5) volunteer firefighters who artg._.��errttaers..q( ttte.eiiecutive Board, appeared to present their
findings. Chief Jensen stated that all cost i es i!E iObd by the firm of Arthur Dickey Architects,
Inc. He provided a summary of information'Ctiiif ii 'f�'',ititiefno dated May 6, 1996 and entitled "Fire
Service Future Needs." The first need is to improve the FirwAdministration Building to a space needs
requirement of 10,500 square feet. Chief Jensen stated thatM:Fire Administration Building will not work
on the Municipal Center campus due to space restrictions. Hip further stated that combining a fire station
and Fire Administration building on the McCarthy property located at the northwest quadrant of the Wescott
Special City Council Minutes
May 14, 1996/Page 2 ... .....
Road/ Lexington Avenue intersection could b6...*Ory costly. As v.Muft of the study options, Chief Jensen
summarized the findings of the executive boari;Fitt egard to tl}*-#j# Administration building by stating that
f:a;#Nf
option 2 to build a new Fire Administration buildiiti
frt'snt facility and build on existing site) was
preferred to option 1 which is to remodel the existiii'gi*44 as Administration building or option 3 which is to
build a new facility on a new site. City Councilmembers concurred with that finding, suggesting that the
new Fire Administration building could be better placed on the property providing better parking
opportunities. '
Chief Jensen further reviewetEi"�t3:fi K0-':ffi-ft-h #ip facility stating that said facility would
not duplicate training facilities that are shared with otljoi t~ommures within or outside the City of Eagan.
Chief Jensen stated that the training facility would a1ltsw the deiiiitment to maintain skilled fire service
personnel and decrease the liability to the City for hiss to fir:: rsonnel. He stated that the increase
In training requirements that are being placed.�.4b 'WeersAt' Becoming more difficultto maintain and
without a facility firefighters could lose their ttit�g'CeriiieQfotf;;:
Chief Jensen also reviewed land acquisition stating that funds were made available in 1996
for two sites with total dollars of $200,000. Chief Jensen stated that if option 2 is considered for the Fire
Administration building and land is secured for a training facility, it is the recommendation of the Executive
Board that the City purchase land at the corner of Lexington Avenue and Wescott Road for a future fire
station and consider land at the comer of Obithiman Road and Yankee Doodle Road for future fire station
expansion that may not occur for ten years, ftpiet %rtg:Dn the growth of the City. Chief Jensen stated that
the total cost for the fire service needs is approi h'i§ W.;s;' :SQO,000, however, the Executive Board has
reduced the cost to $4,000,000 by reducing the o. agnitud6'of $q.Araining facility at this time.
City Councilmember Hunter cocnO0ieM6*d.the"Chief and the Executive Board on the report.
Councilmember Hunter asked several que*t prkS:Ogarding the Fire Administration building including the
City's relationship with Health East to Of&lde building space for the ambulance operation. City
Administrator Hedges stated that all communities within the Health East service area are providing building
space at no cost to Health East and in turn add the benefit of an ambulance within the community with no
operating cost subsidies.
City Councilmember Masiei; s *d-``00.6iA- t*:1. •a3rtigg room and whether the fire department
could use the Community Room at City H' :,- Misf; iisi tts d-ihat daytime use is a problem due to the
parking of fire pumper trucks during normal business::hours at Cs}ty Hall. He further stated that scheduling
classes are a problem given the demand for the Col unity ppm. City Councilmember Masin further
questioned whether the old municipal center building( St'hould *-.caved for historical value. After further
discussion it was determined that the old Municipal CASr/curreti -tire Administration building does not lend
much historical value and, further, the land could be better used for a new Fire Administration building.
Mayor Egan asked whether the City could be served by six fire stations? He further asked about response
time. Chief Jensen stated that the Executive Committee would like the opportunity to land bank for future
fire stations and continue to analyze response time while the City's growth, demographics, traffic increases
and other factors change in future years. City Councilmembor::Hunter stated that it is his opinion that a
complete fire training center would not happen for at least siz•'.ters. He stated that it is paramount that
the City receive additional justification for.q Am# ;cenjer'ffiat would include what neighboring cities
are providing for fire training, whether oth9t gpilcti7>icprticipate financially in the training center
and a cost benefit the training center wouki'tav'rt?e i'or fire 'sariioes. Mayor Egan suggested a flow chart
and a financing mechanism for the fire training center ba�ec#:on the need for further justification as
explained by City Councilmember Hunter.
Special City Council Minutes
May 14, 1996/Page 3
Chief Jensen asked whethet.4he City Council wAuid authorize the City to proceed with
of
negotiations and a potential land acquisition . . wescotvLe)ii�pbn site from Pat McCarthy. There was
further discussion regarding the Coachman/Yi-Oc.*` 6 :fie: and it was clear that the property has
certain Imitations due to a natural gas pipeline tfii#� -Ifie property. Chief Jensen stated that the
CoachmanlYankee Doodle site is estimated at $90,000 and according to the Director of Public Works, an
additional $30,000 would be necessary to properly address the elevation and location of the pipeline. After
further discussion, the City Council provided direction to the City Administrator to begin negotiations on the
acquisition of the Patrick McCarthy site Ictr,�tpo ;at the northwest quadrant of the Wescott/Lexington
intersection which is a more centralized lo c ' iittTAFi...tis #0
Mayor Egan thanked Chief Jensen aihhiif'the Exive Committee for their report.
Director of Public Works CCrlfiert'stated �1if ifie APRNRC has reviewed the pedestrian
crosswalk policy and made four recommendations that include: l) a separate section addressing crosswalks
to City parks be written for the pedestrian crosswalk policy. An objective matrix of safety warrants be
developed based on vehicular speed, volume, width of street, visibility and pedestrian demographics, 2) a
pedestrian study be conducted, 3) consideration be given to creating a safety review and ad hoc committee
whose purpose would be to review neighborhood requests for crosswalk safety devices of a higher level
than warranted by the objective matrix, ariil:,;+t ; tki :C,N.y's sidewalk policy be utilized as the standard for
neighborhood financial participation for installa3iiirl a, *- st *an crosswalk devices that supersede the
objective matrix level of protection.
Director of Public Works Colbert:i qv!'iced �M:'Tout aftematives in detail. He further stated
that the maintenance division completed a 6rii!tl i#.JiQ:test of experimental rumble strips trying to identify
the impact to adjacent residential propertiep:i 'installed. He also commented on a bill that was passed in
the 1996 legislative session and signed by Governor Carlson that requires drivers to stop at crosswalks
when a pedestrian is crossing whether or not the walker is in the driver's lane of traffic. City
Councilmember Hunter responded to the state law stating that the legislation may be a resolution to the
City's concern about adopting a crosswalk policy and asked whether a sign should be installed that reads
"stop when crosswalk is in use." City Code .M6ts►r�;.asked further questions about the use of
ed:i
rumble strips. City Councilmember Hunti :: :t3s €�fipport rumble strips indicating the noise
would be a discomfort and nuisance to adjacent neighoorhoods ..
City Councilmember Hunter summak6d the d fission about the crosswalk study stating
in his opinion there should be no crosswalk on four 9& roadwfi',/.a.' and requests should be considered on
a case by case basis and that adjoining neighbors may be assessid for improvements if electronic warning
signs or other specialty devices are to be installed. He further suggested that the adjoining neighborhoods
should be involved to help determine how extensive the warning devices should be for the crosswalk
adjacent to their properties. City Councilmember Hunter further stated that the City's policy could be to
notify neighborhoods through the City's newsletter and other ;sources of the new law pertaining to
crosswalks and if neighborhoods want additional safety devices 0i h as flashing lights they can petition with
the understanding that there would be a special assessment. '14 further stated that the petitioner should
determine whether there is a neighborho"}iiieti
Im
After further discussion, it was determined that.the City provide education about the new
law and whether that is adequate. City Councilmember :.also supported points' 2 and 4 in the
recommendations that were presented by the APRNRC. Direirtfli of Public Works Colbert stated that staff
will prepare a letter to residents and also a newsletter article that summarizes the new law for stopping in
Special City Council Minutes
May 14,1996/Page 4
crosswalks and further indicated that in his O.Wersation with &:*We official, it is the State's intention to
publicize the new legislation during the sumrr*r:#wnths pnor.W:U'effecfive date of August 1.
The City Administrator was direct- re a policy to be placed on the Consent
Agenda for the June 4, 1996 meeting.
e tial Task Force present to provide
There were three members iRAO1$'iik'I0, fam'MMASpe
the City Council with an update of their work to d"a.t..e.'."�'";.e'..n"t'.'w'.e)8,inembers-Lee Markell, Michael Vincent
and Chairperson Szott who stated that the task 16& antibpliltes one more meeting before their
recommendation will be made at the June 4 City Cotivitol meetijr
He stated that their recommendation
Includes a review and consideration of 1) acq a4eveloplM nt, 2) determination of the appropriate
parcels and 3) dollar amount to support the:'a.U§'Orgisdn
He stated that the theme is to support land acquisition and protect the environment. Task
Force Chairperson Szott stated the group had looked at 23 parcels ranging from 2 - 200 acre sites and,
once the referendum is approved, the City would work with the potential sellers. He further stated that the
task force is looking at $4.3 million which included mainly land acquisition, an interpretive center for Patrick
Eagan Park which also includes trails and iriiOrqved parking. Chair person Szott reported that the increase
...........
In property taxes for a $140,000 home is esftAt*O':0j-;$ZO per year. He further reported to the City Council
that the task force feels that approximately 206, X' :j.
;&t �i.-O.O.-a.cres or a net 100 acres at an average of
$35,000, the total portion of the bond referendum. - r land g6#Riffti6n is estimated at $3,500,000. He further
indicated that adding the interpretive center of $8,00,000.jqL:.&:WAOO total of $4,300,000.
The task force also reportq#:b9-*U�- sI*** rates in other communities stating that several
bond referendums have been approved in &Wple Grove, Minnetonka, Plymouth and Eden Prairie for land
acquisition and environmental protection within the past three years.
After questions and discussion by the City Council, Mayor Egan thanked representatives
of the task force for their meetings and report at the special City Council meeting.
City Administrator Hedges stated thk. e Clty:Wiii received a revised offer from Richard
Holz In the amount of $135,000 for his 1.14 acres th4and detached garage. He furtherl
stated that the Holz's would like to close on a townhd& they ai : * i Mending to purchase no later than June
28. The City Administrator reported that an appraisal was perfofined on the property at the request of the
Director of Parks and Recreation and the amount determined for the property is $112,000. APRNRC Chair
person Lee Markell was present and stated that he would like the City to move toward acquisition stating
that the property Is an Important link to the Holz Farm and could provide better access, parking and
potential activities for future generations. Mayor Egan and City..Qouncilmember Masin both expressed their
support for acquiring the property, however, felt that the p :.was too high and suggested that staff
negotiate a purchase agreement for $125,000 which is betwee':'i6ir asking price and the City's appraisal.
Mayor Egan also suggested that the City:.;b.' (W--1 :*fusal as a part of the negotiating effort.
ft
6.*t-:-...::
City Councilmember Hunter expressed hii 'i*P:("-'B*b&iit."i't':*p*n-*t*e stating that the house is of little value
and to pay $80,000 to $100,000 per acre, assuming some valj4ejor the dwelling and garage, is exorbitant
and he could not support a land acquisition of the Richard 1-161i: roperty for that reason.
Special City Council Minutes
May 14, 1996/Page 5
After further discussion, uposi ppnsensus offeraj.'by Mayor Egan and City Councilmember
Masin and without concurrence by City Coun'ti*Fnber HuntE4sff shall continue negotiations and offer
$125,000 for the Richard Holz property.
' The City Administrator provided information about the City auction scheduled for Saturday,
May 18, the Home and Garden Show at the:: ;Cj& ;Alien .pn May 17, 18 and 19, and the Open
House at Holz Farm Park on Sunday, May:tYi.
There being no further business, the'iftieeting w6t:adjoumed at 9:00 p.m.
Date
City Clerk