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01/25/1996 - City Council SpecialAGENDA SPECIAL CITY COUNCIL MEETING Monday January 15, 1996 4:30 p.m. Municipal Center Building Second Floor Conference Rooms I. ROLL CALL & ADOPTION OF AGENDA IL VISITORS TO BE HEARD III. ADVISORY COMMISSION INTERVIEWS IV. OTHER BUSINESS V. ADJOURNMENT MEMO —city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 12, 1996 SUBJECT: SPECIAL CITY COUNCIL MEETINGIMONDAY, JANUARY 15, 1996 A Special City Council meeting is scheduled for Monday, January 15, 1996 at 4:30 p.m. in the Municipal Center Building, Second Floor Conference Rooms. The purpose of the meeting is to interview advisory commission candidates. For further information regarding the interviews, notification process, interview schedule, sample questions, applicant background and other information, refer to the attached support data. Please note that every effort is being made to change those interviews from a later to an earlier time slot if we receive any cancellations. A dinner from Apple's Restaurant will be served at 4:30 p.m. That time can be used to review questions and any other organizational matters relative to the interview process. A special thanks to Diane for all of her work in scheduling the interviews and coordinating the data for Council review. /S/ Thomas L. Hedges City Administrator MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: TOM HEDGES, CITY ADMINISTRATOR DATE: JANUARY 12, 1996 SUBJECT: COMMITTEE/COMMISSION INTERVIEWS - JANUARY 15, 1996 A special City Council meeting is scheduled for January 15, 1996 for the purpose of interviewing applicants for the various advisory commissions and committees. Please note that we will begin with dinner at 4:30 p.m. with the first interview to begin at 5:00 p.m. The interviews have been scheduled according to Commission and then in alphabetical order. Due to scheduling conflicts and cancellations, some interviews were moved to take advantage of a cancellation time, so not all will be in that order. Please note that the interviews go well into the evening and it is important that we begin on schedule and try to stay on schedule. For your information, we have included the attendance record for each of the commissions. The Council may wish to consider attendance records when making appointments. The following items are enclosed for the Council's review: 1. Table of applicants and their order of preference for appointment, page 2. 2. List of Commission openings for 1996, page 3. 3. Notice to residents published in the Experience Eagan newsletter regarding commission vacancies is enclosed on page 4. A similar notice was included in the local newspapers. 4. Interview schedule, page 5. 5. Sample questions, page 6. 5. Sample of letter sent to applicants, page 7. 6. Commission attendance records, pages 8-13. 7. Applicants' background information, pages 14 through -1- LIST OF COMMISSION OPENINGS FOR 1996 ADVISORY PLANNING COMMISSION (2 three year terms; 1 one year term; 1 alternate) 2 incumbents (one was an alternate last year) 15 new applicants (seven are second choices) ADVISORY PARKS, RECREATION & NATURAL RESOURCES COMMISSION (3 three year terms; 2 two year terms; 1 alternate) 2 incumbents 8 new applicants (one is third choice) AIRPORT RELATIONS COMMISSION (2 three year terms; 1 two year term; 1 alternate) 2 incumbents (one was an alternate last year) 5 new applicants (two are second choice; two are third choices) CABLE COMMISSION (2 three year terms; 2 two year terms; 1 alternate) No incumbents 5 new applicants (one is fourth choice) ECONOMIC DEVELOPMENT COMMISSION (3 three year terms) 1 incumbents (only eligible for a one year appointment) 11 new applicants (three are second choices; two are third choices) SOLID WASTE COMMISSION (3 three year terms; 1 alternate) 4 incumbents 2 new applicants (one is second choice; one is fourth choice) .2. NAME (and order of preference) APC APRNRC ARC CABLE EDC SWAC Randall J. Ahern 3 1 2 4 James E. Blair 1 Daniel K Breva 1* Tim C. Callister 1 Christopher Cleveland 2 1 Bob Cooper 1 Dr. Donald Elsenheimer 2 1 Larry D. Frank 1 2 Ted Gladhill 1 2 Larry D. Grell 1 Edward C. Hannasch 1 2 Joseph L. Harrison 1 Carla Heyl 1* Karen Hill Field 1 2 Bill Ista 1 Maggie Jensen 1 2 Eldon Johnson 1* Annette D. Kojetin 1 Guy W. Kolnhofer 1 2 3 George Kubik 1* Jeff May 3 2 4 1 Rick Patraw 2 1* Daryle Petersen 2 1 3 4 Max C. Ramsey III 1 2 3 Dee Richards 1 Don Schindle 1 Steve Soderling 1* Julie L. Stackhouse 2 3 1 John Tapper 1* Clyde Thurston 1* Dave Vogt 1 Jane Vanderpoel 1* Michael Vincent 1* Jim Weinzettel 1 1* * denotes current commission member A CHANCE TO GET INVOLVED Advisory Boards and Commission Openings You can become involved in your city government by applying for a position on one of the City's six Advisory Commissions or Committees. A number of appointments are made annually to each of the following commissions and committees: ADVISORY PLANNING COMMISSION The Advisory Planning Commission meets the fourth Tuesday of each month to review development plans, zoning applications, comprehensive guide plan amendments, usage permits and to make recommendations to the City Council. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION The Advisory Parks, Recreation and Natural Resources Commission meets the first Thursday of each month to advise the City Council regarding park dedication by developers, purchase of additional park land, development of existing park land, recreation programs and protection and enhancement of Eagan's natural resources. CABLE COMMUNICATIONS COMMISSION The Cable Communications Commission meets the second Thursday of each month to oversee the administration of the joint Burnsville/Eagan cable television system. ECONOMIC DEVELOPMENT COMMISSION The Economic Development Commission regularly meets the fourth Thursday of each month to review policies and issues pertaining to economic development and redevelopment in the City of Eagan. Members each represent different categories of business interests. Applicants must either reside in or do business in the City of Eagan. SOLID WASTE ABATEMENT COMMISSION The Solid Waste Abatement Commission regularly meets the fourth Tuesday of each month to review waste management issues/policies which include the Eagan recycling program. Members include business and hauling community representatives and residents. APPLICATION PROCEDURE Present appointees to commissions and committees may apply for reappointment and will be given consideration by the City Council, along with all other applicants. Residents of Eagan who wish to apply to serve on one of these commissions should fill out a background information form, available at the Municipal Center, or by calling 681-4601. The deadline for submitting this form is December 28, 1995. Interviews are tentatively scheduled to be held the evening of Tuesday, January 9, 1996. Appointments will be made at the January 16, 1996 City Council meeting. AIRPORT RELATIONS 0 --Monthly program schedule of City meetings on COMMITTEED The cable channel 16: Airport Relations Committee meets the second Tuesday of each T W month to review airport issues r• CITY COUNCIL Cablecast Live I st & 3rd Tuesday 6:30 p.m within the City of Eagan and to m Recablecast Recablecast Following Wed. Following Wed. 10:30 a.m 5:00 p.m. recommend airport related policy to OU the City Council. Residents from PARK & REC Cablecast Live 3rd Monday * 7:00 p.m. airport noise affected COMMISSION Recablecast Following Friday NOON neighborhoods and representatives O Recablecast Following Friday 5:30 p.m. from the business community are CABLE Cablecast Live 2nd Thursday 7:00 p.m. especially encouraged to apply to COMMISSION Recablecast Following Friday NOON this committee. Recablecast Following Friday 5:30 p.m. PLANNING Cablecast Live 4th Tuesday 7:00 p.m. COMMISSION Recablecast Following Wed. 10:30 a.m. G) Recablecast Following Wed. 5:00 p.m. C AIRPORT Cablecast Live 2nd Tuesday 7:00 p.m. The City of Eagan is v RELATIONS Recablecast COMMISSION Recablecast Following Wed. Following 10:30 a.m. an Affirmative Action Wed. 5:00 P.M. m Equal Opportunity Meeting & playback times subject to change — please check Employer Channel 16 for current programming schedules. *This meeting is especially subject to change. INTERVIEW SCHEDULE JANUARY 15, 1996 Page Time F-146 14 Larry D. Frank 5:00 16 Ted Gladhill 5:10 18 Edward C. Hannasch 5:20 20 Carla Heyl 5:30 22 Karen Hill Field 5:40 24 Guy W. Kolnhofer 5:50 27 Max C. Ramsey III 6:00 29 Dee Richards 6:10 31 Don Schindle 6:20 33 Clyde Thurston (no interview) 35 Rick Patraw (SWAC) 6:30 77 APRNRC 9:20 37 Randall J. Ahern 6:40 39 Tim C. Callister 6:50 42 Dr. Donald Elsenheimer 7:00 45 George Kubik 7:10 47 Daryle Petersen 7:20 49 Michael Vincent (no interview) 52 Dan Breva (SWAC) 7:30 ARC 54 Joseph L. Harrison 7:40 56 Steve Soderling 7:50 58 Jane Vanderpoel 8:00 15- Page Time CABLE 60 James E. Blair 8:10 62 Bob Cooper 8:20 64 BillIsta 8:30 66 Maggie Jensen 8:40 EDC 69 Christopher Cleveland* 8:50 71 Larry D. Grell 9:00 73 Eldon Johnson (no interview) 75 John Tapper (SWAC) 9:10 77 Annette D. Kojetin 9:20 79 Jeff May 9:30 83 Julie L. Stackhouse 9:40 86 Dave Vogt 9:50 SWAC 88 Jim Weinzettel (no interview) * Staff was unsuccessful in confirming this interview time. We assume he will arrive at his designated time. SAMPLE QUESTIONS FOR ADVISORY COMMISSION APPLICANTS Advisory Planning Commission What are some of the positive and negative observations you have made regarding recent development and growth of our community? Are you familiar with the City's comprehensive guide document? It would be helpful if you could share your conception of the role of the Advisory Planning Commission and how it interrelates with citizens groups and the actual planning of our community. Advisory Parks, Recreation & Natural Resources Commission As an applicant for the APRNRC, how do you perceive the City's trail system? Do you feel the City has a balance of passive and active park land? If not, what are some changes you would recommend? How do you see your interests relating to the areas of natural resources and parks and recreation? Airport Relations Commission What do you see as the most important issues facing the metro area pertaining to airport planning? What do you perceive Eagan's role in these issues to be? How do you think the City can best address the noise situation for residents? How can this be balanced with the business community's needs for convenient air transportation? Cable Commission Are you familiar with public access, and if so, how do you perceive the needs for our public access studio and programming? Do you have any comments regarding the joint commission arrangement between the cities of Burnsville and Eagan regarding the administration of cable television for these two communities? Do you have any comments regarding the services that are offered by Meredith Cable? Economic Development Commission What you do perceive as some of the more positive economic/commercial developments in Eagan in the recent past? What do you believe are Eagan!s strengths and weaknesses from the standpoint of prospective employers and businesses? What types of employers or businesses would the City benefit by having? Eagan has more miles of interstate frontage than any city in the metro area;. how do you believe the City should utilize this amenity for economic development? What is your philosophy with respect to public-private partnerships in economic development? Solid Waste Abatement Commission How do you perceive the effectiveness of the City's residential recycling program? In what ways do you see the City's waste abatement efforts expanding in the future? What do you believe we need to do to increase participation by Eagan households which do not recycle? Are you familiar with business or workplace recycling? If so, what is your experience with either? -6- January 5, 1996 1— Dear 2-r. Thank you for your interest in serving on a board or commission for the City of Eagan. The Mayor and City Council have scheduled a special meeting for the purpose of interviewing residents who have requested to be considered for appointment or reappointment to a City commission. That meeting is scheduled for Monday evening, January 15, 1996, in the second floor conference room at the Municipal Center, 3830 Pilot Knob Road. All candidates, including incumbents, have been scheduled for interviews of ten minutes each. Your scheduled time is 3— p.m. Please call 681-4601 no later than Wednesday, January 10, 1996 to confirm that you can attend at the scheduled time. You may also leave a message after hours by calling 681-4625, Ext. 613. Because incumbent members have been interviewed m the pas4 they may elect not to be haerviewed again and should call my office to indicate their preferences When you arrive at the Municipal Center, please. park on the south side of the building and enter by the main door. Go upstairs and enter the Administration and Parks and Recreation area. Please be seated and I will come out and escort you to the interview at the appropriate time. Commission appointments will be made the following evening at the regular City Council meeting on January 16th. If you have any questions regarding the interview or appointment process, please feel free to contact me. Very truly yours, Thomas L. Hedges City Administrator TLH:DLP APC MEMBERS 1995 ATTENDANCE RECORD 12 regularly scheduled meetings and one extra meeting April 6th Members # of Meetings attended Mark Miller 11 (Missed 6-27-95 & 9-26-95) Roy Wallace 13 (Missed none) Jerry Segal 11 (Missed 10-24-95 & 12-21-95) Carla Heyl 12 (Missed 10-24-95) Gunnar Isberg 10 (Missed 3-28-95, 9-26-95, & 11-28-95 Steven Burdorf 10 (Missed 3-28-95, 5-23-95, & 10-24-95) Clyde Thurston 7 (Missed 1-24, 2-28, 4-25, 8-22, 9-26, & 10-24-95) Peggy Carlson 12 (Missed 12-21-95) WORKSHOPS Absent Sept. 14th Heyl Burdorf Thurston Oct. 12th Wallace Isberg Burdorf Thurston Nov. 9th Burdorf Thurston Dec. 14th Segal Burdorf W u o: Z) O W J Q Z) z Q J Q Q Z W O u p: N Qu oz WLLJ CG W N Y Q a O EA Q N 01 01 r v v E E O w c o � u � c C N 7 N N O L ~ > _U c A Ol O_ JE c u E Q� Q E _ 0 �3 v� � N C j t v C d N c, O J V1 m 7 Z v E E 0 v C O o c Y ;3�„ N C d L N � ° V,uU c E UC g p v q C d E C �O v Z d v a O0 c c o E 3 Z on _ q �V d � u � K � � N O N C \ V O N > X X X X X O X X Z � N X X X X X O X X X U O o�G co n X O X X X X X X O p X vi 7 X X X O X X X x X X Q 2 xx x x x x x x x x m c 0 0 x x 0 x X x x x x X 0 x x x x X O x x n X X x x x x x x x X O a „ Q l, 0 N X O. Q X X X X x X X X 2 -- X X x X x X X xp x x �i m C N C 0 CO C ON Q E C X O U U J o D n Y Ln 6. U v v E E O w c o � u � c C N 7 N N O L ~ > _U c A Ol O_ JE c u E Q� Q E _ 0 �3 v� � N C j t v C d N c, O J V1 m 7 Z v E E 0 v C O o c Y ;3�„ N C d L N � ° V,uU c E UC g p v q C d E C �O v Z d v a O0 c c o E 3 Z on _ q �V d � u � K � � N O N N N \ P - PRESENT A - ABSENT E - EXCUSED (CALLED BEFORE MEETING) N - NOT YET APPOINTED R - RESIGNED /D ARC ATTENDANCE RECORD 1996 F M A M J J A S O N D J PAT TODD P P E P P P P P P E P JON WHITE P P P P P P P P P P A LOIS MONSON P E P P P P E P P R R R BOB COOPER P P P E P P E P P P P STEVE SODERLING P P P P P E P E P P P MIKE SCHLAX P P P P P P P P P P P LANCE STARICHA P P P P P P P P P P E JANE VANDERPOEL, ALT P P E E P E P P E P P P - PRESENT A - ABSENT E - EXCUSED (CALLED BEFORE MEETING) N - NOT YET APPOINTED R - RESIGNED /D EDC MEMBERS 1995 ATTENDANCE RECORD Absent: 1/95 - 4:00 p.m. workshop Pat Grinde Roger Hughes 1/26/95 Eldon Johnson 2/95 No meeting 3/23/95 Pat Grinde 4/20/95 None 5/25/95 Ron Voracek Roger Hughes 6/22/95 Eldon Johnson 8/21/95 Pat Grinde 10/26/95 Paul Abbott Karl Oestreich Bob Teel 11/30/95 Eldon Johnson Pat .Grinde 12/28/95 Roger Hughes Ron Voracek EDC ATTENDANCE RECORD - 1995 9 regularly scheduled meetings and 1 workshop Members # of Meetings/workshops attended Gary Morgan 10 Ron Voracek 8 Eldon Johnson 7 Paul Abbott 9 Kirk Duholm 10 Robert Teel 9 Karl Oestrich 9 Cathy Clark Matuszak 10 Patrick Grinde 6 Roger Hughes 7 SWAC ABSENT Floyd Hiar Terry Davis March 16, August 17 Patrick Frater March 16, September 21, October 12 Dan Breva February 16, May 19, September 21 Ken Ische John Tapper February 16, March 16, May 19, September 21, November 16 Jim Weinzettel March 16, May 19, June 15 Rick Patraw November 16 Wally Wall February 16, July 20 Al Swenseid May 19, July 20, November 16