05/14/1996 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
May 14, 1996
5:00 P.M.
L ROLL CALL & ADOPTION OF AGENDA
II. VISITORS TO BE HEARD
.NTRAL MAINTENANCE SPACE NEEDS STUDY
tE DEPARTMENT BUILDING ANALYSIS
DESTRIAN CROSSWALK POLICY
RK BOND REFERENDUM UPDATE
VIEW SPECIAL TASK FORCES, i.e.:
pital Budget, Charter, Comp Guide Plan Update, etc.)
HER BUSINESS
JOURNMENT
F eagan
HONORABLE MAYOR & CITY COUNCILMEMBERS
CITY ADMINISTRATOR HEDGES
DATE: MAY 10, 1996
SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, MAY 14, 1996
MEMO
A Special City Council meeting was scheduled for Tuesday, May 14, to discuss several
items as listed on the attached agenda. A light dinner will be served.
CENTRAL MAINTENANCE SPACE NEEDS STUDY
A space needs study was completed by TKDA that reviews the City's land and building
needs required to provide ongoing services through the year 2020 when it is anticipated
that Eagan will reach "full development." The study included mainly Public Works and
Parks Departments of the City. The Fire and Police Departments were also studied for
land sharing. Enclosed on pages d through � is a memo from the Director of
Public Works forwarding an Executive Summary of a study analyzing the future space
and land use needs at the Central Maintenance Facility. Enclosed under separate cover
is a copy of the study. This study is being presented to the Council for consideration of
providing direction for land acquisition for the long-term needs of the community.
FIRE DEPARTMENT BUILDING ANALYST
At the October 24, 1995 Special City Council meeting, the City Administrator was given
specific direction to work with the Fire Department to provide an analysis and needs
assessment for the Fire Administration building, traini29 facility and la d acquisition for
future capital building needs. Enclosed on pages through is a copy of a
memo regarding that meeting. Also enclosed on pages ' ' through A!1 is a copy
of a memo from Fire Chief Jensen that addresses the needs as presented.
The draft 1997-2001 C.I.P. will be modified to include capital items the City Council
directs as future fire building projects.
PEDESTRIAN CROSSWALK POLICY
Enclosed on pages through ' for Council review are memos from the
Director of Parks & Recreation and the Director of Public Works regarding this item, along
with a copy of the Draft Pedestrian Crosswalk Policy.
PARK BOND REFERENDUM UPDATE
Enclosed on page,� is a copy of a memo from the Director of Parks & Recreation
providing a brief update on this item.
SPECIAL ADVISORY COMMITTEES [TASK FORCES)
During a recent retreat, the City Administrator was directed to prepare language for the
possible future consideration of the following special advisory committees:
1) City Charter Committee
2) Community Vision Committee
3) Capital Budget Committee
4) Zoning & Comprehensive Guide Plan Update Study Committee
5) Youth Committee
Enclosed on pagesq ? e-&
through . is a
City Administrator Hedges regarding this item.
/S/ Thomas L. Hedges
City Administrator
copy of a memo, with attachments, from
—city of eagan MEMO
TO: THOMAS L HEDGES, CITY ADMINISTRATOR
e} FROM: TOM COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: APRIL 19, 1996
SUBJECT: PUBLIC WORKS & PARKS SPACE & LAND USE STUDY
(PROJECT 683)
The 1996 Utility Enterprise Budget incorporates an appropriation of $400,000 for the
potential acquisition of land from Blue Cross/Blue Shield to accommodate an expansion
of the current Central Mainteance and Water Treatment Facility campus. This was a carry-
over from a similar appropriation in the 1995 Budget.
Before proceeding with such a significant expenditure, the Public Works Department
commissioned a study to be performed to determine what the ultimate long-term needs of
the City would be for maintenance operations, how and where these operations should be
situated, and determination of the quantity of land to be acquired, if appropriate. Attached
to this memo is a copy of the Executive Summary of that report along with the
recommendation that 13.5 acres of land be acquired from Blue Cross/Blue Shield west of
and adjacent to the current Central Maintenance Facility.
This report was prepared with input and review by the Police, Fire. Parks. and Public
Works Departments. It is now ready to be forwarded to the City Council for their review
and consideration of authorizing the acquisition of land.
Mr. Peter Brozak and myself will be at the Council Workshop Session on in 14 to further
present the details of this report and respond to any questions the Council may have.
Respectf6ily submitted,
Director of Public Works
TACIjj
Attachments: Executive Summary & Detailed Report
Executive Summary
TKDA has been commissioned by the City of Eagan to review the City's land
and building needs required to provide ongoing services through the year 2020 when it
is anticipated that Eagan will be at full development. This study involved primarily the
Public Works and Parks departments of the city. The needs of the Fire and Police
departments were also studied with respect to possible land use sharing.
In order to project the land and building needs for the year 2020, the study
included a review of four other cities which were of the approximate size Eagan will be
at full development- 72,000+. The cities studied were Bloomington,MN., Fargo,N.D.,
Racine, WI. and Rochester,MN. We found that each city had its own list of
responsibilities, methods of operating and space constraints. An extensive
questionnaire was developed by TKDA and filled out by each city, including Eagan. The
survey provided the information needed for comparing the functions, building areas and
site sizes.
In addition, we evaluated five sites in the City of Eagan for their ability to
provide the additional land needs. The sites included Coachman Pt.(primary Public
Works and Parks facility) and the adjacent Blue Cross Blue Shield property, the "River
Bottoms"(recently purchased by the City), the South Water Treatment Plant site, the
Cliff Road reservoir site next to the South Water Treatment plant, and a city owned site
at Diffley and Rt.#3.
The Coachman Pt. site will not handle the additional needs of the future
without some additional land and/or the use of satellite sites. The needs presented by
the Eagan Study group are close to the average of the cities studied except for exterior
storage required which includes space for recyciying street sweepings and nursery area
for Parks. The storage area need not necessarily be at the Coachman Pt. site. The
needs is for approximately 27,000 square feet of building and 67,000 square feet of
exterior storage in addition to what currently exists. While the addition of some space to
the main facility can be done, an additional 12-15 acres of the BCBS property is needed
to keep all functions at the one location and to provide for both the expansion of the
WaterTreatment plant and for ponding site and stormwater runoff.
Adequate space exists at a combination of the other city sites to
accommodate the needs. There is 62,500(+-) square feet available at the "River
Bottom" site after the needs of the Fire and Police are taken into consideration. There is
10+ acres at the South Water Treatment plant, 1.3 acres at the reservoir site and
1.5+acres at the Diff ley site.
Recommendation:
Purchase 13.5 acres of land from Blue Cross Blue Shield, if economically
viable, and keep the other sites in reserve. If not viable, put cold storage at the South
Water Treatment site, salt/sand at Diff ley and exterior storage at the "River Bottoms".
TKDA 41 Comm. No. 11032
s MEMO
—city of eagan
TO: FIRE CHIEF NELSON
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 31, 1995
SUBJECT: CAPITAL BUDGET/GENERAL GOVERNMENT FACILITIES
A special thanks for your attendance and participation at the City Council workshop on
Tuesday, October 24.
Regarding the capital budget items proposed for 1996, the City Council seemed to be in
general agreement with land banking for the training facility, Fire Station #6 and land for
the northwest quadrant. We also learned from the Director of Finance that the City has
received a title conveyance for the land adjacent to the shooting range and can now be
used for public purpose. He did qualify public purpose as non structure until either six
years has elapsed and the former owner cannot reclaim the property or the former owner
waives his right to the property or we go through some type of court action. The property
can be used for storage and training operations that do not require an actual structure.
It will be necessary to coordinate Public Works and Fire Department needs for this
property. It will also be necessary for Community Development and Public Works
Engineering to determine the best use of the property, any permitting requirements,
access, utilities, etc.
In terns of land banking for Fire Station #6 and an area in the northwest quadrant, I
would suggest that we work with Community Development to identify specific sites and
whether those sites have access to either city or county roads, research the cost for the
land, other pertinent information or eventually City Council approval. It would be helpful
if one person be designated to negotiate land prices, options and other issues relative to
land acquisition.
Regarding construction of the training facility and construction of the Fire Administration
building, the City Council is asking for additional information before these items will be
given further consideration in the Part I CIP.
Regarding the training facility, there is a definite need to develop a program addressing
the following issues. Why the Fire Department is proposing a training facility? How are
those training needs being met at the present time without a facility? The needs require
quantification beyond a matter of convenience and frustration. What will be the
components of the training facility? Is it feasible for other communities to share in the
use of the training facility as a revenue producer? Could a training facility be built in
Eagan as a partnership with other communities similar to the police and shooting range
that was a joint cooperative partnership with Apple Valley or the fire training tower that
Eagan, Burnsville and Apple Valley jointly constructed in the City of Burnsville?
Regarding the operation of a training facility, will there be necessity for specialized
equipment and are there numbers associated with an operating budget?
Construction of the Fire Administration building was also discussed at the work session.
There is a question in the City Council's mind as to exactly what program needs the Fire
Department has for the Fire Administration building. City Councilmember Wachter has
asked for an analysis of the square footage for both the existing Fire Administration
property and 40 acre municipal campus to help the City Council determine how and what
public facilities might be expanded on those particular sites. That information has been
completed by Engineering and will be shared with the Fire Department and
Councilmember Wachter. There was also a question at the work session as to how we
envision ambulance service in future years and whether that facility should be upgraded
as part of Fire Administration and, if so, who will pay for that capital construction?
I would suggest that a program be drafted for the Fire Administration building that
discusses reasons for expanding the present Fire Administration building and any
alternatives to constructing a new building. In other words, is the community room or new
City Council Chambers adequate for Monday evening and Tuesday morning training
needs? Could the community room space at the present Fire Administration building be
remodeled to accommodate an additional conference room and office space, etc.? Some
of these thoughts were examined at the time the City Council gave consideration to the
new Police facility project and Municipal Center remodeling. There were various
scenarios, including adding on to the south of the Police facility, using the lower level
space of the Municipal Center building as Fire Administrator offices, etc. I am certain
some of the information exists and could be re -presented as a program for City Council
review.
1 commend the Executive Committee for the work they have done to date on the long-
range planning for the Fire Department facility needs. On behalf of the City Council, I
would be happy to attend an Executive Committee meeting to discuss further with its
members the type of information and program needs the Council would like to further
analyze construction of a training facility and Fire Administration building as a part of our
capital improvement budget.
Although the City Council did not specifically discuss construction of Station #6 and
equipment, I would suggest that a program also be developed for that capital request.
The project cost needs to be substantiated along with reasons for constructing Station #6.
Eventually, the same need for information will exist for Fire Station #3 expansion and
construction and equipment for the northwest station. Since those are future facilities
beyond the five year CIP, energy should be concentrated on the first five years.
2(
No
I look forward to working with you and the Executive Committee to help prepare
information for a future City Council work session.
City Administrator
TLHJvmd
Jty of cagan
3795 PILOT KNOB ROAD
EAGAN, MINNESOTA 55122-1318
PHONE (612) 681-4770
TDD: (612) 454-8535
FAX. (612) 681-4777
DATE: 11aN 6. 1996
fire department
CRA: JE' SE y
DAVE
WARK A -,A%
THOMAS EG.4%
Mcyc.
PATRICIA AWADA
SHAWN HUNTER
SANDRA A MASIN
THEODORE WACHTE,<
COunc;1 Membe•;,,
T0: Tom Hedges. City Administrator THOMAS HEDGES
Eagan Fire Department Executive Board Members Cr*v Ac�minfnslratc,
EUGENE VAN OVERBEKE
FROM: Craig Jensen. Fire Chief City CierK
SUBJECT: Fire Service Future deeds
As requested in the October 24. 1995 memorandum from Tom Hedges, the Fire Department has
formulated the folio« ince data to present to the City Council in regards to the future needs of the fire
service. Cost figures were supplied by the firm of Arthur Dickey Architects, Inc. These costs DUCE
NOT include am land preparation'grading. contingencies, landscaping, or utilities.
FIRE ADMINISTRATION Bi:'ILDING
The Present Fire Administration building could fulfill the needs of the fire department until the year 2010
provided it is remodeled to meet the space needs of 10.500 sq. ft. as determined from the previous space
needs analysis. This remodeling project, as proposed. would resolve the present state of overcrowding
and would consist of the following necessary improvements:
1. Creation of a main entrance on the south side of the building to allow for a more user friendly
(visible) access for the public and, at the same time, provide a quicker response to emergency
vehicles fOr firefighters who are attending trainings and/or meetings.
2. Design office space and work stations for the department heads, their assistants, and officers of the
Eagan Fire Department. The present office space is barely adequate for all the fire department staff
(10 department heads. 3 Chiefs. 2 clerical staff, and the Relief Association). Presently, staff
members share very crowded office space which is occupied by at least two department heads per
office.
3. Establish public and private restrooms. Establish locker rooms/showers for HealthEast. The
restrooms (f,' total) %� ould have to be consolidated and brought up to ADA (American Disabilities
Act) standards
9
THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
Equal Opportunity/Affirmative Action Employer
4. Update the training room (,old community room). Currently it is, at best, tolerable for present
trainings. Large group trainings are not possible although needed. These large trainings consist of
hazmat. apprentice. first responder, general meetings. officer trainings/meetings, and classes that
sometimes require outside guest speakers.
5. The heating and air conditioning system would need to be upgraded to be more energy- efficient. At
present. every room varies dramatically in temperature from extremely cold to extremely hot. At
no time is there a consistent temperature level throughout the building (furnaces are scheduled for
replacement in 1996),
6. Creation of a central receiving, storage area so the clerical staff would not have to handle (carry)
large deliveries (up to 10 boxes delivered at one time) and often heavy packages (up to 300 pounds)
of hose. SCBA items. truck equipment. etc. to the appropriate department head's office, storage
closet or garage area. Storage areas for supplies are in great demand by all department heads and the
clerical staff.
7. The HealthEast ambulance Service (presently residing at this location) should remain housed here
even if some sa.:rifices were necessary. HealthEast's services are a GREAT benefit to the CITY
OF EAGAN and every effort should be made to retain their service for the best interests of the
community The building_ cost associated with space for HealthEast is an estimated $133.980.00
based on square foota2e need.
S. The 3 95 Pilot Knob Road site may. however. encounter some problems with a future expansion and
parking due to Dakota Counn 's requirements on set backs and the Wescott Road continuation. The
continuation :)f Wescott Road will eliminate a large portion of the existing parking lot. Staff parking
%i ould be adequate. however. additional parking space would have to be obtained if the fire
department %%er.- t�.:ontinue to utilize the Fire Administration building for trainings and,; or meetings.
advanta,_,e,� of thr Fir;. administration at the present location are: 1) the close proximity to the City Hall
campc� (it is zentrall_: located). and 2) provides for a cit -wide quick arrival time of fire department
vehicles personnel to emergence scenes which are in attendance at meetings andior trainings.
Arthur Dickey Architects. Inc. has provided the following cost estimates for options associated with the
present and future needs for Fire Administration:
Option 1: Remodel and add on to the existing Fire Administration Building:
S 934.115.00
Option 2 Build a new Fire Administration Building (demolish present facility and build on existing
site):
S 24,000.00 (demolition of existing building)
$1.155.000.00 (new construction)
$1.179.000.00 TOTAL
Option 3. Build a new facility on a new site -
S1.155.000.00 (plus land)
The relocation of Fire Administration to an on -campus location would provide one-stop service to the
public and improve convenience to both the public and fire personnel. The size of the building would
have to be no les` than 10.500 sq. ft. However. road access and parking needs would not make this
location fusible for fire department apparatus and regular day trainings/meetings but evening
trainings meetings might be possible when staff and Council are not in session. The reason for this is
because fire apparatus would have to remain at their designated stations during trainings/meetings due
to the design of Civic Center Drive. This would cause a great delay in response to emergencies due to
the fact that fire personnel would have to respond back to their assigned stations to obtain the fire
apparatus.
The 4th alternative would be to incorporate the Fire Administration building together with a new fire
station to be constructed some time in the near future. The disadvantage to a combined Fire
Administration fire station would be the additional acreage necessary to house the facility and the
required parking. The other disadvantage would be the off campus location, although still within 1 mile
of the Cite Hall campus. It is the Executive Board's assumption that the combined construction of Fire
Admintstranon and a new fire station would prove to be more cost effective than remodeling the existing
Fire .administration. In addition to the cost effective advantage of the combined Fire Administration/fire
station. the new facility would be constructed so as to blend in with the community. The present Fire
Administration is veru outdated and more than likely would require extensive (and expensive) cosmetic
improvements to blend in xvith the surrounding structures.
The estimated costs associated xvith constructing a new Fire Administration /2 -bay Fire Station on a new
site would be -
S 1.155.000.00 (Fire Administration building)
.00 (2 -bay Fire Station)
S 1.818.000.00 TOTAL
TRAINING FACILITY
It is the Eagan Fire Department Executive Board's understanding that the City has received a title
conveyance for the land adjacent to the shooting range that can now be used for public purpose. Public
purpose land has been defined as. "non -structure until either 6 years has elapsed and the former owner
cannot reclaim the property or the former owner waives his rights to the property or we (the City of
Eagan) go through some type of court action." In the meantime, the property can be used for storage
and training opet atoms that do not require an actual structure and necessitates a joint venture between
Public Works and the Fire Department. A training facility at this site would not duplicate any facilities
that we presently have joint ownership in or take part of with other communities outside of the City of
Eagan. This facility would allow us to maintain skilled fire service personnel and could decrease the
liability to the Cite for injuries to fire personnel. It would allow us to keep our firefighters and
department equipment within our own city limits which better serves the citizens of Eagan during
required �veeklx training sessions. At the present time we are sending our firefighters outside the city
limits for same specific types of trainings which. at times. does not provide us with the proper manpower
on hand to suppress fire and emergencies within the city during these training sessions.
/D
f
f
Advantages to the land site at the river bottoms is that it is readily available and is quite cosmetic for the
needs of the fire department and citizens, and would also provide a good public image during training
sessions. The land size is also adequate for any future expansions. In addition, this site would allow
us to conduct hazardous materials drills. With the railroad line running next to the facility, we may be
able to obtain a railroad spur off the railway to conduct tanker car evolutions. Additional clear
advantages to a training facility at this location include the possibility of building a future training room
or a structure which could be utilized by Public Works, Parks, Police, and other outside agencies. The
Minnesota Street Superintendent's Association could also use the facility for their equipment operator's
ichool which is held annually. Then. as funds permit, the incorporation of an additional structure for
in climate u-eather for training. pump evolutions. and pump panel iequipment operation trainings.
;•herein we could actually bring the piece of apparatus inside the building, could be constructed. At the
)resent time. indoor trainings of this type are done (very minimally) inside the fire stations. The fire
iepartrnent could also share this facility with other neighboring departments. Aspects of the training
'acility would be a serpentine driving course. cul-de-sacs. a concrete area for live car burns. a structure
'or confined spate entry evolutions and. in the future, possibly a burn building or tower similar to what
3urnsyille presentl_ has. This entire facility would be, as much as possible, a clean burn facility. The
'ire seri ice is under strict regulations .early from EPA and PCA insofar as what can and cannot be
)urned.
XA ithout ha% in :a structure of this magnitude. the fire department is not able to follow current and future
:FPA and OSHA requirements. Currently. the scheduling of trainines at the Burnsville training facility
does not meet the fire department s entire needs. There are additional trainings that cannot be met such
as training for hazm at to meet ? FPA standards and confined space entre training without acquiring
addinonal traininc, spa.e.
The .:uection %%as raised by the Cite Council as to the high cost of building the training facility along
\X ith a tie« *'ire station. It is the Eagan Fire Department's Executive Board's opinion that this would not
be :.ost effecti v e due to the amount of prime land that would be required to be purchased. In addition.
the purchased Iand \N ould have to be centrally located within the city- to meet the required needs for fire
service emergent:\ response and parking needs for a facility of this size.
One of the problems arising in not constructing a new training facility (with the loss of our parking
facilit\ at our present location) means the fire department will have to find alternative locations to
condu.t qualitx trainings for large groups. As a result, a lack of good trainings could result in more
workman's comp injuries. and we would run out of room for more hands on trainings such as search and
rescue. types of building constructions and confined space entre, which we could acquire with the river
bottom facility.
With regards to the cost of the training facility. the dollar burden could be shared throughout other City
of Eagan departments. Additionally. the City could also lease andlor rent the facility to other fire
department agencies to offset the costs. It was asked if it was feasible for other communities to share in
the use of the training facilitN as a revenue producer? Yes, as stated above, it is possible to lease out
or rent the space to other municipalities for such uses as fire trainings and public works trainings. Police
departments could also possibly use it for trainings with traffic stops, etc. Another question was, could
a tramirr_ facility be built in Eagan as a partnership with other communities similar to the Police shooting
range a hich i!, a joint cooperative partnership with Apple Valley. and the fire training tower in
Burns, it e a h1,:h i� jOiatly constructed with the Burnsville. Apple Valley, Eagan and Lakeville? Yes.
this is possible. but the Fire Department believes it would be more beneficial to the City of Eagan to
build it themselves and lease out the property as a revenue producer to offset the everyday operating
costs.
Regarding the operations of the training facility and if there will be a necessity for specialized equipment
and whether these numbers are associated with the operating budget? At the present time, the fire
service is looking to install a curb and gutter and a looped 8" water main to supply water with the entire
area secured. All other anticipated aspects could be phased in over a period of time as budget needs
allow.
The Fire Department has met with the Police Department to determine the needs for both departments
at the river bottom site. After determining the space needed by both departments the square footage was
forwarded to Arthur Dickey Architects. Inc. to put together some cost estimates for the project:
Training and Storage Building $ 1,782.000.00
To,-ver'Burn Building & Confined Space $ 1.410,000.00
4 -car Burn Area $ 50.400.00
Blacktop & Curb $ 846.700.00
TOTAL $ 4,089,100.00
Additional costs for a new 2-bav Fire Station would be:
I . Interior Furnishing Fire Station
$
27.757.00
2. Fire Trucksipumper. etc.:
$
400,000.00
Command/Rescue Truck
$
250.000.00
�. Appliance and Equipment:
$
8,500.00
4. Land Cost
N/A
5. Site Preparation
N/A
6. Sewer Lift Station
$
40,000.00
7. Sever & Water ($120/ft.)
?
LAND ACQUISITION
Funds have been made available in 1996 to purchase two sites with total dollars of $200,000.00. After
some research on land availability around the City, it doesn't seem as though this is going to be enough
money. Also. without direction as to the whereabouts of Fire Administration, it is difficult to pursue
land near Lexington and Wescott Road. The Fire Department is not looking for an open check, but
seeking some direction. The Fire Department knows their need to supply the best service possible to
the citizens of Eagan and realizes the financial burden this will cause the City. If a bond referendum is
to be obtained. an Aerial apparatus should also be incorporated at an estimated cost of $750,000.00 and
SS00-000.U0 for signal pre-emption. The phasing in of all fire department needs is very possible over
the next 5 years.
/0)
0
In conclusion. it is the Eagan Fire Department Executive Board's opinion regarding the Fire
Administration building, the training facility, and land banking as follows:
NNI*ith regards to the Fire Administration building. Option 2 be considered. It should be noted,
however. that additional land may be required to build on the present site. It is also the Executive
Board's opinion that an additional apparatus bay be included with Option 2 at the Fire
Administration buildine:
With regards to the training facility. proceed with a training and storage building facility of 3,500
sy, ft.for an approximate S400.000.00. a 4 -car burn area (120' x 120') for $50.400.00, the
installation of blacktop curb. gutter and storm sewer for $846.700.00, and the installation of
sanitar% scxx er and water for $120.00 per ft. Then, within the next 10 year time frame, construct
a tower burn building and confined space entry facility for $1,410,000.00; and
With regards to land banking. pursue the purchase of land at the corner of Lexington Avenue
and WeS ott Road for future fire station needs and. also. pursue the purchase of land at the
corns of Coachman Road and Yankee Doodle Road for future fire station expansion (additional
station construction may be required within the next 10 years, depending on the growth of the
City).
All pries as sef forth do not include land costs. site preparation. contingencies, landscaping. or public
utithilc!, Although the fire department has stated many additional items that could be forseen in the fire
seri ice. out of [lie total S7.900.000-00 cost for all ticketed items. the Executive Board believes that the
aforementioned is the most cost effective wa\ to address the needs of the fire service and result in a final
estimated cost tk, the cite of •4.000.000.00 (a savings of $3.900.000.00). It is not the intent of the
Eagan Fire Department Executive Board to give the impression that all items within this memorandum
are not needed. but has prioritized each item to stay within the budget restraints of the City of Eagan.
Respectfully submitted.
��91 /----
Craig Jensen. Fire Chief
CJlkmk
3
•`4
city of eagan
DATE: MAY 10, 1996
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
SUBJECT: PEDESTRIAN CROSSWALK POLICY
MEMO
At Council's request, staff has completed a review of the development of a Pedestrian
Crosswalk Policy. The development of standard guidelines will help staff and the Council
respond to citizens' requests. (The draft policy was initiated as the result of a request from
residents near Walnut Hill Park). The draft was reviewed by the Advisory Parks,
Recreation and Natural Resources Commission, which made four recommendations for
consideration. The memo addresses these recommendations, as well as the recent
legislation passed by the State and signed by the governor into law. Staff will encourage
the Council to complete a crosswalk policy to also limit the City's liability exposure.
KV:cm
MEMO
—.city of eagan
TO: THOMAS L HEDGES, CITY ADMINISTRATOR
FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: MAY 7, 1996
SUBJECT: PEDESTRIAN CROSSWALK POLICY
PURPOSE
The Pedestrian Crosswalk Policy for the City of Eagan will provide standard guidelines for:
1) Identifying proper locations for marked pedestrian crosswalks; 2) installing the
appropriate level of protection; and; 3) a procedure for responding to citizen requests.
With this standard manual and its uniform application, the City will be able to prioritize the
community's needs in relationship to pedestrian safety, annual operation and maintenance
budgets and long-range capital improvement programs.
With a standard uniform policy adopted and implemented, the City's liability under its
authority of Discretionary Immunity, will be greatly reduced.
HISTORY
In 1993, the Public Works Department initiated a Pedestrian Crosswalk Study which
incorporated an inventory, survey of similar communities, and the application of the
Manual On Uniform Traffic Control Devices (MUTCD) as it pertains to pedestrian
crosswalks. In 1994 and 1995, this study was expanded to a policy document establishing
criteria to justify the installation of pedestrian crosswalks based on location and type of
crosswalk protection along with a 4 -year pedestrian accident analysis, updated inventory
of existing crosswalks, requested installation response procedure, and cost estimates for
various types of crosswalk protection.
On May 15, 1995, the City Council approved the Draft Pedestrian Crosswalk Policy and
requested the Advisory Parks, Recreation and Natural Resource Commission (APRNRC)
for further review and comment.
On June 19, the APRNRC reviewed the Draft Policy in general and its application to the
petitioned request for a flashing light at the existing crosswalk of Wilderness Run Road at
Wedgewood Drive. The APRNRC requested the Public Works Department to look into
the effectiveness of Rumble Strips for advanced warning prior to pedestrian
/5�
crosswalks. The APRNRC then forwarded the Policy to the Recreation Subcommittee
for review relative to crosswalks as they apply to access to City parks. On June 22, the
Recreation Subcommittee reviewed the Policy in general and provided 4 recommendations
for the APRNRC to forward on to the City Council. On July 19, the APRNRC reviewed the
Recreation Subcommittee's discussion and concurred with the following 4
recommendations being forwarded to the City Council:
1. A separate section addressing crosswalks to City parks be written for the
Pedestrian Crosswalk Policy. An objective matrix of safety warrants be developed
based on vehicular speed, volume, width of street, visibility and pedestrian
demographics.
2. A pedestrian study be conducted.
3. Consideration be given to creating a safety review ad hoc committee whose
purpose would be to review neighborhood requests for crosswalk safety devices
of a higher level than warranted by the objective matrix.
4. The City's' Sidewalk Policy be utilized as the standard for neighborhood financial
participation for installation of pedestrian crosswalk devices that supersede the
objective matrix level of protection.
On August 14, an intern with the Parks & Recreation Department conducted a Pedestrian
Crosswalk Study of 8 crosswalk locations (5 neighborhood collector and 3 community
collector street crossings):
• Wilderness Run Road @ Wedgewood
• Northview Park Road @ Savannah
• Johnny Cake Ridge Road @ Highline Trail
• Elrene Road @ Northview Park Road
• Coachman Road @ Quarry Park
• Rahn Road @ Highline Trail
• Johnny Cake Ridge Road @ Covington Lane
• Lexington Avenue @ Wilderness Run Road
On September 12, 1995, the Public Works Maintenance Division completed a sound level
test of the experimental rumble strips trying to identify the impact to adjacent residential
properties if installed.
In March of 1996, the State Legislature passed a Bill, which was signed by the Governor,
that "requires drivers to stop at crosswalks when a pedestrian is crossing, whether or not
the walker is in the drivers lane of traffic". The Bill becomes effective August 1,1996, and
has the same force and effect of stopping traffic in both directions of travel whenever a
pedestrian is in a designated properly marked crosswalk.
2
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ISSUES
Through this process, there did not appear to be any major issues associated with the
Pedestrian Crosswalk Policy as presented. The majority of the discussion tended to center
around dealing with those situations where a particular crosswalk was not warranted or the
type of protection was less than desired by the users. The APRNRC's recommendation
#1 pertaining to a separate section for park access with specific safety warrants is very
difficult due to the wide variety of parks, access points, type of use, etc. It is felt the
present policy provides the guidelines and criteria that can be used to evaluate any
individual park situation as needed.
The APRNRC's recommendation that an ad hoc committee be created would provide the
opportunity for an interpretation (or modification) of the standard policy for any particular
location as needed with a recommendation being forwarded to the City Council for final
consideration. It was recommended that this committee be made up of the City Engineer:
Risk Manager, Police Chief, and an APRNRC Commission member.
The results of the Rumble Strip field test indicate that it is a very effective device in alerting
the driver of a change in road conditions. It did not prove to be detrimental to the structural
integrity of the pavement or maintenance operations. However, it did verify a 15+ dba
increase in what may be considered constant irritating noise to adjacent residential,
property owners.
Another issue centered on the financing of flashers (approximately $7,000) or other
devices that do not meet the warrants or criteria of the policy. The City's Sidewalk Policy
has been whenever a sidewalk is requested that is not on the City's trailway system, the
requesting and/or benefitting property owners finance the improvement cost. This could
be an option left to the discretion of the Council or included as a specific statement in the
Procedure Section of the Policy.
OPTIONS
The City Council may wish to consider any of the following options:
1. Adopt the Pedestrian Crosswalk Policy as presented on May 15, 1995.
2. Adopt the Pedestrian Crosswalk Policy incorporating some/all of the APRNRC's
recommendation from July 19, 1995.
3. Discard the Draft Pedestrian Crosswalk Policy and provide direction regarding
future applications.
4. Provide specific modifications to the proposed Draft Policy.
5. Other.
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ADDITIONAL_ INFORMATION
A copy of the Pedestrian Crosswalk Policy (18 pages) is being forwarded to the City
Council. However, it does not include the five appendices (approximately 200 pages),
which was previously forwarded to the City Council. These appendices are as follows:
Appendix A - Inventory of Existing Crosswalk
Appendix B - Manual On Uniform Traffic Control Devices (MUTCD) Guidelines
• Appendix C - American's With Disabilities Act (ADA) Rules
Appendix D - Survey of Surrounding Communities
• Appendix E - Pedestrian Accidents
Copies of these appendices, the Pedestrian Crosswalk Study (August 14, 1995,) and the
Sound Level Tests of Experimental Grooved Rumble Strips (September 12,1995) will be
provided at specific Council request. Copies of past City Council and APRNRC minutes
are also included for reference.
SUMMARY
A significant amount of information has been compiled, research performed, and the merits
of a formal Pedestrian Crosswalk Policy has been discussed by various staff, Commission
members, and City Council. Consideration of adopting the Policy should be discussed on
its own merits. Any future requests for crosswalks and/or level of protection that do not
meet the warrants or guidelines of the Policy can be discussed on their own merits, with
the Policy providing a reference of conformance to required warrants. Staff would be
happy to provide any additional information or research that the Council feels necessary
in creating a policy that will work for the benefit of our community.
Respectfully submitted,
0 � � L 4 � &, /,�
Director of Public Works
TACrjj
Attachments: Draft Pedestrian Crosswalk Policy
Historical Minutes
Legislative Action News Article
4
DRAFT
CITY OF EAGAN
PEDESTRIAN CROSSWALK
POLICY
PREPARED FOR:
Ci'TY OF EAGAN
PREPARED BY:
CITY OF EAGAN PUBLIC WORKS
DEPARTMENT
STRGAR-ROSCOE-FAUSCH, INC.
May 9, 1995
SR= Na. 0952215
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City of Eagan Crosswalk StJcr
TABLE OF CONTENTS
Pane Nc
I. INTRODUCTION............................................................................... 1
II. GUIDELINES FOR IDENTIFYING CROSSWALK LOCATION......... 2
A. At Existing Controlled Intersections ........................................ 2
B. At Mid -Block and Other Locations with
No Existing Traffic Control ...................................................... 3
C. Grade Separation................................................................... 8
III. GUIDELINES FOR SELECTING APPROPRIATE LEVEL OF
PROTECTION FOR CROSSWALKS ................................................ 10
A. Locations with Traffic Stop Control ......................................... 10
B. Locations without Traffic Stop Control .................................... 11
IV. ESTIMATED COSTS........................................................................ 15
V. A PROCEDURE FOR RESPONDING TO CITIZEN REQUESTS ..... 16
A. General Procedure................................................................. 16
B. Staff Research Report ............................................................ 17
APPENDICES
APPENDIX A - INVENTORY OF EXISTING CROSSWALK
APPENDIX B - MUTCD GUIDELINES
APPENDIX C - ADA RULES
APPENDIX D - SURVEY OF SURROUNDING COMMUNITIES
APPENDIX E - PEDESTRIAN ACCIDENTS
Strgar-Roscoe-Fausch, Inc.
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Cry Cf Eagan Crosswak S;c
I. INTRODUCTION
The City of Eagan has developed a pedestrian crosswalk policy to promcte
public safety where it is necessary for pedestrians to cross roadways that are
designed for use by motorized vehicles. This policy has the following objectives.
1. define the criteria to be used to determine if a crosswalk is appropriate at
a given Iccation.
2. define the appropriate level of protection and identification for each
crosswalk.
3. estimate the cost of providing various levels of crosswalk protection.
4. review the location of existing crosswalks and the appropriate level of
protection for each.
5. define a procedure for responding to citizen requests for additional
crosswaiks.
0 6. define a process for the implementation of crosswalk protection.
7. provide guidance to the city engineer in the determination of current
signing and striping needs and the establishment of priorities for the
expenditure of limited funding to address these needs.
By establishing poiicies related to the location, installation and marking of
crosswalks, it is anticipated that the overall safety of pedestrians will be
improved. This will resuit from the following:
Increased uniformity of pavement markings and signage. -
Preventing the mis-application of crosswalks which will help maintain driver
respect for those crosswalks that do exist.
• Guidance of pedestrians to a marked and signed crossing where safety is
improved.
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Strgar-Roscoe-Fausch, inc.
City of Fagan Crosswalk Stucy
II. GUIDELINES FOR IDENTIFYING CROSSWALK LOCATION
In general, crosswalks should be located where a significant number cf
pedestrians regularly cross a public roadway that has a significant volume cf
traffic. The crosswalk should be located to promote the safety of both
pedestrians and motorists. One of the principal means by which this is
accomplished is through careful selection of locations.
A. CROSSWALKS AT EXISTING CONTROLLED INTERSECTIONS
Whenever possible, crosswalks should be located at existing street
intersections and across intersection legs that have traffic control, such as
a stop sign or a traffic signal. This is the safest location for a pedestrian
to cross a roadway at -grade because motorists already have an
expectation that pedestrians may be present.
See Appendix A-1 for inventory of existing crosswalks at controlled
intersections.
1. Traffic Signals
There is a general expectation on the part of pedestrians that crosswalks
should be available at signalized intersections. For this reason.
crosswalks should be designated on all legs of signalized intersections
unless there is a compelling reason not to.
In those cases where crossing the leg of a signalized intersection is not
desired or warranted, signs should be erected indicating that pedestrian
crossing at that location is prohibited (see Appendix B, seciton 26-3E).
Conditions which may cause the city to discourage crossing at a particular
location may include (but are not limited to) the following conditions:
• There may not be a safe place for pedestrians to stand or continue to
walk on one or both sides of the street.
• Traffic signal operations may be improved if there is no pedestrian
phase.
If crossing at a signalized intersection is prohibited, other provisions must
be made for pedestrians to cross the roadway in the immediate vicinity.
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Strgar-Roscoe-Fausch, Inc.
City of Eagan Crosswalk Stacy
2. Stop Signs
Estabiishing crosswalks at intersections with stop sign control is optierai.
Pedestrians do not have the same expectations for crosswalks at saw
signs as they do for traffic signals. The following guidelines will apply to
the determination of where crosswalks are appropriate.
Crosswalks should be provided whenever a trail or sidewalk crosses a
traffic controlled intersection of a Neighborhood Collector, Community
Collector, Minor Arterial or Principal Arterial.
• Crosswalks are not required on streets that are designated as Local in
the city's functional classification system.
• Crosswalks may be provided at other stop sign locations at the
discretion of the city engineer, providea there are clear pedestrian
paths leading from both directions and there is pedestrian demand.
The determination of pedestrian demand for this circumstance is
similar to the procedure described beiow for crossings at uncontroiled
locations.
CROSSWALKS AT LOCATIONS AT "MID -BLOCK" AND
OTHER LOCATIONS WITH NO EXISTING TRAFFIC CONTROL
There are some circumstances where a mid -block crossing is appropriate.
However, crossings that are located away from controlled intersections -or
across an uncontrolled leg of an intersection should be avoided if
feasible. In general, designation of crosswalks at locations with no traffic
control tends to give pedestrians a heightened sense of security that is
unwarranted by the circumstances. Painted lines and signs alone do not
stop traffic. Unfortunately. studies have shown that pedestrians are more
careless crossing a roadway in a crosswalk than crossing a roadway at an
unmarked location. This is a very serious concern which must be taken
into consideration. Most mid -block crosswalks are largely ignored by
motorists despite the legal requirement to yield the right-of-way to
pedestrians in crosswalks (Minnesota Statutes, Section 169). Excessive
designation of mid -block crosswalks further reduces their effectiveness
precisely because they tend to stand out less and don't attract the
attention of the motorist. Careful consideration must be given to each
mid -block crossing to ensure that pedestrians are not placed at greater
risk with the crosswalk than without.
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City of Eagan Crosswalk Stacy
See Appendix A-2 for inventory of existing crosswalks at uncortrollec
(mid -block) intersections.
The appropriateness of a mid -block crosswalk that is proposed for a
specific location is determined through the following procedure.
1. Establish Pedestrian Volume
Establishing pedestrian volume can be accomplished through manual
counts or by examining the location and pattern of land uses in the vicinity
of a proposed crossing. The latter approach is a more reliable indicator
because of the high degree of variability of pedestrian activity.
Pedestrian volume can be established by fulfilling one of the three
following criteria:
Conducting a pedestrian count to ensure that the minimum pedestrian
volume threshold, as outlined in Table 1, is met.
There is an established continuous community recreationai trail whose
route requires crossing a roadway at a location with no traffic control.
• There are both an identifiable generator and destination for
pedestrians that requires crossing a roadway at a location with no
traffic control. Generators and destinations are defined as follows:
Generator—a generator of pedestrian demand is defined as a
neighborhood or group of residential properties, that consists of at
least 50 dwelling units serviced by a street or trail system that is
interconnected and allows for pedestrians to freely move about the
neighborhood.
Destination—The following land uses may represent attractive
destinations for pedestrians:
- school
- park/playground
- recreational or community trail
- public facility (i.e., Library, YMCA, Community Center)
- retail center (i.e., neighborhood retail center, shopping center, etc.)
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City of Lagar, Cr csswalk Study
2. Establish Appropriate Spacing
Crosswalks shculd be used sparingly in locations where there is no traffic
control. If there is an existing controiied intersection or an existing
crosswalk within 660 feet, pedestrians should be encouraged to cross at
those locations or the existing mid -block crosswalk should be relocated to
provide the greatest benefit.
• In general, there should be a minimum of 660 feet between
crosswalks if one or both have no traffic control. This is necessary
provide adequate advance warning signage.
The spacing guidelines do not apply when the crosswalk serves
pedestrians and/or bicyclists using a community recreational trail.
3. Functional Classification
No crosswalks are necessary on local streets. In an area such, as Eagan.
local streets are used regularly as pedestrian, walkways. Mctors:s
already expect to see pedestrians in these circumstances sc no ex:ra
warning should be necessary.
• Marked crosswalks should be limited to neighborhood collectors,
community collectors or minor arterials.
The only exception to this criteria is when a community recreational trail
crosses a local street.
4. Traffic Volume and Speed
The determination of the appropriate threshold for traffic volume is bases
upon the roadway width and the pedestrian volume. Table 1 provides
guidelines based upon these three factors. This table was developed by
Strgar-Roscoe-Fausch, Inc.. The critical issue is if there are sufficiert
gaps in the traffic flow for pedestrians to cross the roadway. A gap is the
amount of time that elapses between the time that two consecutive
vehicles pass the same point.
An acceptable pedestrian crossing gap is the time that it takes an abie-
bodied person to cross the roadway plus the extra time before the arrival
of the next vehicle to provide a margin of comfort to the pedestrian.
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City of Eagan Crosswalk Srucy
Generally, marked pedestrian crosswalks are justified when the average
gap in the vehicular flow for any one hour becomes less than the
acceptable pedestrian crossing gap for the street under consideration
and the pedestrian crossing volume exceeds 10 percent of the number of
acceptable gaps for the same one hour of the day.
Table 1 lists a typical range of street widths, the associated acceptable
crossing gap for that street width, the hourly vehicle volume at which the
average gap becomes less than the acceptable gap, and the pedestrian
crossing volume that exceeds 10 percent of the acceptable crossing gaps.
TABLE 1
RECOMMENDED GUIDELINES FOR ESTABLISHING STANDARD
(NON -SCHOOL) MARKED PEDESTRIAN CROSSWALKS
Paved Acceptable Vehicular Pedestrian Crossing
Roadway Crossing Hourly Volume Hourly Volume
Width Gac Threshold ' Threshold
28'
11 seconds
328 vehicles/hour
33
pedestrians/hour
32'
12 seconds
300 vehicles/hour
30
pedestrians/hour
36'
13 seconds
277 vehicles/hour
28
pedestrians/hour
40'
14 seconds
257 vehicles/hour
26
pedestrians/hour
44'
16 seconds
225 vehiclesihour
23
pedestnans/hour
48'
17 seconds
212 vehic!esihour
22
pedestrians/hour
52'
18 seconds
200 vehicles/hour
20
pedestrians/hour
Note that when both of these volume thresholds are exceeded for any one hour of
the day, a marked crosswalk is justified at that location.
The pedestrian crossing volume threshold may be satisfied by the
determination of pedestrian demand as outlined above.
5. School Crossings
Mid -block crosswalks that primarily serve school children walking to or
from school shall meet all of the above criteria. In addition:
• For any mid -block school crosswalk to be established, the school that
serves as the destination shall, in cooperation with the City Engineer.
develop a school route plan.
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Strgar-Roscoe-Fausch, Inc.
Cary of Eagan Crosswaik Study
A scoicci route pian wi l outline the reccr ;mended routes tl-�at sc~cc
children will take to anc from school anc will outline how this irfcrrnat,c
will be communicated to the school criicren. In addition. the iccat;cns
where school chiidren are requirea to cross non -local streets and the
appropriate crossing protection will be identified. This may include school
crossing guards posted at the crossing during the periods when school
children are present.
School routes should be planned to take advantage of the protection
afforded by existing traffic controls. This may make it necessary for
chiiaren to walk a non -direct, longer distance.
Overall, the school route plan will conform to Part VII of the Minnesota
Manual of Uniform Traffic Control (see Appendix B).
6. Other Considerations
A pedestriar; accident history at a particuiar Iocaticn may be uses =
indicate where crosswalks shouid be evaivated and to heio set anomies
for improvements with limited funds. However. accident excerien.ce
should not be construed as being necessary to justify a c, waik ncr
should accident history by itself be justification for higher levels of
protection. Instead. at locations where pedestrian accidents nave
occurred. ar. effort should be made to determine if the accicent was
incidentai to the characteristics of the roadway or if indeed there is a
design deficiency. Many accidents cannot be prevented through traffic
engineering. Appendix E provides a description of each pedestrian
accident that occurred in the City of Eagan between January 1. 1991 and
October 1, 1994.
There must be sufficient distance to place the advance warning sign and
sufficient distance for motorists to perceive the presence of this sign after
turning onto the roadway from an intersecting roadway. In general..
motorists require 100 feet after turning onto a roadway before being able
to comfortably adjust to any new potential hazard. Table 2 lists the
recommended minimum distance from the nearest intersection for a mid -
block crosswalk, except for those intersections which are immediately
adjacent to the crosswalk.
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City of Eagan Crosswalk Stucy
C. GRADE SEPARATION (BRIDGEITUNNEL)
The highest level of protection that can be provided at a pedestrian
crossing is to construct a bridge or tunnel for pedestrian traffic.
Pedestrian grade separations offer an excellent technique for improving
pedestrian safety through vertical separation. They may shorten or
lengthen the pedestrian's journey, depending on local conditions. Their
primary disadvantage is their high initial cost.
The relative permanence and capital expense of a pedestrian grade
separation effectively limits its application to selected locations of special
pedestrian hazard where the benefits to be derived from the structure
clearly balance the costs involved.
Typically, grade separation is not justified unless the roadway to be
crossed is of exceptionally high volume. such as a freeway or
expressway. In addition, there must be significant pedestrian volume
such as might exist on a multiple purpose trailway or where a significant
attraction for pedestrians exists, such as a regional mail, or regional park.
To aid in screening and evaluating requests for pedestrian grade
separation structures, the Institute of Transportation Engineers has
developed criteria to establish the need for these facilities. These
warrants are as follows:
1. A high degree of desire for the pedestrian grade separation as
demonstrated by petitions or other formal requests by citizen
groups, school boards, parent groups, or other qualified groups.
2. The general conditions must be sufficiently permanent to justify the
grade separation structure.
3. The location must be on the suggested safest route at an
uncontrolled intersection or other mid -block location along a
freeway, expressway, or other arterial street where the width, traffic
speed, and volume make it undesirable for pedestrians to cross.
4. Re-establishment of pedestrian routes or school attendance
boundaries to eliminate the need for a crossing is not feasible.
5. Physical conditions make a grade separation structure technically
feasible, including pedestrian channelization to insure that the
structure would be used and that pedestrians would not continue to
cross at grade.
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Strgar-Roscoe-Fausch, Inc.
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Existing or proposed adjacent crossings are at least 6E0d `eet. rr:: -
the propcsed grade separation iocation.
Traffic signals, adult crossing guards, or other devices are ^c'
practical or effective.
Traffic and pedestrian volumes are above those required to
warrant installation of pedestrian or school signals as outlined
the Manual on Uniform Traffic Control Devices.
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Strgar-Roscoe-Fausch. Inc_
Cary of Cagan Cresswaik
111. GUIDELINES FOR SELECTING APPROPRIATE
LEVEL OF PROTECTION FOR CROSSWALKS
Once criteria have been met to establish a crosswalk at a particular location. the
extent of signage, pavement marking and other traffic control or warning devices
needs to be determined. All justified crosswalks should have the following:
• each crosswalk must have a defined pathway painted on the roadway (or
marked with an alternative paving material)
• the crosswalk area should be illuminated at night.
A. Pedestrian Crossings at Locations with Traffic Stop Control
1. Traffic Signals
Crosswalks that cross intersection legs that are controlled by traffic
signals require, at a minimum, that the pathway reserved for pedestrians
be identified with painted lines that parallel the path of the pedestrian. At
the discretion of the City Engineer, the pathway may be painted with sci;c
blocks or angled stripes if there is an indication that greater visibiiity ;s
desired.
A stop bar needs to be provided to identify the location where traffic :s
expected to stop. This stop bar must be located such that traffic does nct
enter the crosswalk area when waiting at light.
Pedestrian indications must be provided at each crosswalk at a signalized
intersection. These indications are to be coordinated with the traffic
signal timing (see Appendix B, section 4B-28 to 46-35).
At locations where crosswalks cross a divided roadway, a pedestrian
refuge must be provided in the median. At locations where crosswalks
cross a four to five lane undivided facility, a pedestrian island located
half -way across the roadway should be strongly considered.
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City cf Eagan Crosswalk Stucy
2. Stop Sirs
Crosswalks that cross intersection legs that are controlled by stop sic^s
should also be painted with, at a minimum, parallel lines that defire tMe
path which pedestrians will take. At the discretion of the City Engineer
the pathway may be painted with solic blocks or angled stripes if there is
an indication that greater visibility or public awareness is desired.
A stop bar needs to be provided to identify the location where traffic is
expected to stop. This stop bar must be located such that traffic does not
enter the crosswalk when waiting for a pedestrian to clear the crosswalk.
At locations where a crosswalk crosses a divided roadway, a pedestrian
refuge must be provided in the median. At locations where a crosswalk
crosses a four to five lane undivided facility, a pedestrian island located
half -way across the roadway should be strongly considered.
B. Pedestrian Crossings at Mid -Block Locations without Traffic Stop
Control
1. Sianina and Stripinq
Crosswalks that cross roadways away from or at uncontrolled
intersections must have a defined pathway painted on the roadway ;n
blocks or defined by an alternative paving material that is cleariv vis;oie :c
appreac:^ing motorists. Parallel stripes will only be used at iccaticns with
traffic control. This pathway must either be perpendicular to :rie roadway
or foilow the shortest distance feasible.
The location of the crosswalk must be marked with signs mounted on the
roadway shoulders at each end of the crosswalk. These signs are W" I
A-2 with an arrow mounted underneath (SP -P2) (see Appendix B.
Sections 2C-31 and 2C-32). Each sign is mounted to face on -coming
traffic. At the discretion of the City Engineer, signs may be mounted on
both sides of the sign post such that signs are visible to on -coming
motorists to mark both ends of the crosswalk.
Advanced warning signs should be placed on the roadway in both
directions from the crosswalk (W11-2). Table 2 specifies the distance
from the crosswalk at which the advanced warning signs must be placed
based upon the observed speed on the roadway.
Strgar-Roscoe-Fauscrn, Inc.
City of Fagan Crosswalk Stcy
TABLE 2
CITY OF EAGAN CROSSWALK STUDY
GUIDE FOR ADVANCE WARNING SIGN PLACEMENT
Posted or 85th Percentile
Soeed
Distance from
Crosswalk to Advance
Warnin2 Sign `''
Distance to Nearest
intersection
20
(b)
200
25
(b)
200
30
100
200
35
150
250
40
225
325
45
300
400
50
375
475
55
450
550 i
60
550
650
65
650
750
(a) All distances are in feet.
(b) No suggested minimum distance provided. At these speeds, sign location depends
on physical conditions at site.
Source: Minnesota Manual on Uniform Traffic Control Devices (see Appendix S. section 2C-3).
2. Flashin ^ Beacons
There should be sufficient site distance in either direction along the
roadway to be crossed for a pedestrian to judge if it is safe to cross. The
determination of adequate site distance is based upon the speed at whic7
vehicies are traveling and the distance that the pedestrian has to travel
(see Table 2). At locations where there is a site distance issue, strong
consideration should be given to relocating the crosswalk. If relocaitong
the crosswalk is not possible, a flashing hazard idnetificaiton beacon may
be justified (see Appendix B, section 4E-1 to 4E-6).
Flashing beacons mounted at the crosswalk are justified by:
restricted sight distance and/or
high approach speeds
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City of Eagan Crosswalk Study
Sight distance is considered restricted if a rnctcrst cannot see a 24 n�^
high object in the crosswalk when passing a properly located advances
warning sign. High approach speed exists where the 85th percentile. as
determined through a speed study, is greater than, 50 mph.
If a flashing beacon is determined to be justified. the beacon can be set t.-
flash
cflash at those hours of the day during which pedestrians are mos: likely to
be present or pedestrian actuated flashing beacons may be substituted
for pre -timed beacons.
Flashing beacons may be mounted on top of the crosswalk signs or on
overhead mast -arms. Overhead mast -arms are appropriate for multi -lane
roadways or in locations where the elevated height of the flashers are
necessary to improve driver awareness of the crosswalk (see
Appendix F).
3. Stop Sion Control
For a stop sign to be Justified on the -basis of pedestrian volumes. there
must be a combined average vehicuiar and pedestrian voiume cf 2::1
units per hour for 8 hours. The complete text of the requirement !s
reproduced in Appendix B, section 29-6).
4. Traffic -Control Signal (Pedestrian Actuated)
The installation of a pedestrian actuated traffic stop signal is covered
under Warrant 3 for the installation of traffic signals as pubiisined m the
Minnesota Manual of Uniform Transit Controi Devices (MUTCD;. The
entire text of this section is reproduced in Appendix B. section 4C
In summary, for a pedestrian actuated traffic signal to be warranted, there
must be a minimum pedestrian volume, during an average day; of:
100 or more for each of any four hours: or
• 190 or more during any one hour.
In addition to the minimum pedestrian volume, there must be less than
60 gaps per hour in the traffic stream of adequate length for pedestrians
to cross. The determination of the adequate length of pedestrian gaps is
defined in Table 1.
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The pedestrian volume warrant may be reduced where the predominar.,
pedestrian crossing speed is less than 3.5 feet per second. This may be
due to a high percentage of physically challenged, senior citizen. or pre-
school pedestrians.
5. School Crossings
School crossings at mid -block locations without traffic stop control will
conform to the above policies with the following exceptions:
The crossing shall be marked with an S2-1 sign with an S2 -P2 down
arrow pointing to the location of the crossing (see Appendix B.
Section 7B-10).
The school advance warning sign (S1-1) shall be placed between -,15c)
feet and 700 feet in advance of the school grounds or school crossing
(see Appendix B. Section 7B-9).
The school may elect to provide a school crossing guard during the 'ours
when school chiidren are present. in accordance with an approved sc!icci
route plan (see Appendix B, Section 7E).
The criteria for establishing a pedestrian actuated traffic signal is modifiec
such that some form of traffic control is needed when the number of
adequate gaps in the traffic stream, during the period the children are
using the crossing, is less than the number of minutes in that same time
period (i.e., less than one gap per minute) (see Appendix B. Section 7A----
and
A-3and "/D).
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Strgar-Roscoe-Fausch, Inc.
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Crty of Eagan Cresswaoik Stir*
IV. ESTIMATED COSTS
Tabie 3 identifies the estimated cast for each type of pedestrian crossing.
TABLE 3
CITY OF EAGAN CROSSWALK STUDY
ESTIMATED COST OF VARIOUS LEVELS OF CROSSWALK PROTECTION
e of Crossi
Intersection Crosswalk
Mid -Block Crosswalk
• Signed and Marked Only
® Flashers Mounted on Signposts
- timec
- pedestrian actuated
• Flashers Mounted on Mast -Arms
Traffic Signal—Pedestrian Actuates
Grade Separated
'1995 estimates.
Sugar-Roscoe-Fausch, Inc.
,.3s
Initial
Construction Cost'
$75.00
$400.00
$6,000.00
$7,000.00
$13,500.00
$60=0.00
$150.000 - 5350;OOv
City of Eagan C,'Csswa/k St dv
V. A PROCEDURE FOR RESPONDING TO
CITIZEN REQUESTS
One of the key purposes of this study is defining an objective procedure for
dealing with citizen requests. When a citizen request action to be taken related
to the establishment or improvement of a crosswalk, the following general
procedure should be followed:
A. GENERAL PROCEDURE
1. The first step is to determine if the requested crosswalk fits the
criteria outlined in this policy regarding the establishment of a
crosswalk.
• If the criteria is met, staff may install signs and pavement
markings as appropriate provided there are available funds for
the installation.
• If the criteria is not meet. staff will deny the request based upon
the policy outlined herein.
2. If the criteria is not met for the establishment of a crosswalk and
staff has denied the request for a crossing on that basis, the
request for the crosswalk will be forwarded to the City Council with
a staff report only if it is accompanied with a petition signed by
residents of at least 25 dwelling units serviced by the requested
location.
Request for a crosswalk at a location that does not fit the
criteria outlined herein will require a vote of 3 of 5 council
members for approval.
• Requests for crosswalks that are approved under special
council action will be installed immediately if funding is
available.
3. If funding is not available in the Public Works Department budget
to immediately install an approved crosswalk, a vote of 3 of 5
council members will be necessary to transfer funding from another
source. Otherwise, unfunded cross walks will be submitted for
funding along with other eligible projects as part of the normal
budgeting process.
16
Strgar-Roscoe-Fausch, Inc.
City of Eagan Crosswalk Study
B. STAFF RESEARCH REPORT
If a staff research report is necessary, it wiil take the following format:
1. Information Collection
The following pieces of information need to be collected in order to make
an appropriate recommendation regarding the establishment of a
crosswalk:
a. Between what points (or areas) do pedestrians travel?
b. What is the functional classification of the roadway to be crossed?
C. What is the traffic volume?
d. What is the projected pedestrian volume?
e. What is the width of the roadway?
f. Are there special characteristics of the people expected to use the
cressing (i.e., eiderly, school-age; etc.)?
g. How fast is traffic moving?
h. Inventory of existing traffic control.
2. Analyze Information
Once the basic information is collected, the following issues must be
addressed.
a. Intersection versus mid -block?
If it is possible to establish a crosswalk at an intersection to satisfy
the demand, this should be done. If establishing an intersection~
crosswalk would result in a walk that is enough of a diversion for
pedestrians that they would cross mid -block anyway, then a mid -
block crossing may be warranted.
.i
Sugar-Roscoe-Fausch. Inc.
3�7
City of Eagan Crosswalk Stucv
b. Is a mid -block crossing warranted?
Using the information collected, determine if the volume of
pedestrian traffic meets the minimum threshold outlined in the
guidelines.
C. What type of crossing protection is warranted?
Using the information collected and the guidelines outlined earlier.
determine what type of crossing protection is appropriate.
3. Prepare Recommendations
Based on the information collected in the field, the analysis performed
above, and the guidelines outlined in this report, prepare
recommendations to be made to the City Council.
18
Strgar-Roscoe-Fausch, Inc.
1`
y
EAGAN CITY COUNCIL MINUTES, MAY 15, INS
PAGE 0
the building. He urged Council approval. There being no one else wishing to speak, Mayor Egan turned
discussion back to the Council.
Councilmember Masin asked If there was input from the business community when the ordinance
on building standards was developed. Community Development Director Reichert indicated that input was
obtained from other communities, as well as from Opus and Northwestern Mutual, but the ordinance
originated in Community Development at the request of the City Council in order to place into code our
Informal policies. Councilmember Masin noted that since Mr. Cossette wasn't made aware of this ordinance
change, she feels the city owes an obligation to allow him to put up the second building.
Councilmember Hunter noted if Mr. Remick Initiated discussions with the city before the ordinance
was enacted, the city would be giving this applicant preferential treatment. Community Development
Director Reichert noted that when Mr. Remick applied for his conditional use pewit, he was told there was
a pending ordinance that could present a problem. In this case, he didn't know about the ordinance in
November, but In early March, he was told as soon as they became aware that he was going forward to
subdivide the property. Councilmember Hunter expressed a concern that If the Council approves this
variance, someone can come in and say they had discussions with staff three years ago and expect to be
granted a variance. Councilmember Awada concurred, stating the Council needs to treat everyone the
same. Discussion followed concerning the nature of discussions with Mr. Cossette, whether a variance is
warranted In this case, and what criteria should be used for variances from this ordinance in the future.
Councilmember Masin stated she would be wilting to grant this variance because he has been in
discussions with staff for quite some time. Councilmember Hunter suggested that if there has been active,
tangible review of pians by staff before the ordinance was enacted, it would be grounds for granting a
variance.
Masin moved, Hunter seconded a motion to approve the variance. Community Development
Director Reichert requested clarification as to what level of discussion constitutes "substantiae discussion.
Councilmember Wachter indicated it needs to be serious discussion before a variance will be considered.
Mayor Egan noted it needs to be something tangible and supportable. Councilmember Hunter added that
the burden of proof is on the applicant to produce documentation or something tangible in the event that
staff disagreed that "substantial discussion had taken place. Aye: 5 Nay: 0
PEDESTRIAN CROSSWALK STUDY
After introductions by Mayor Egan and Administrator Hedges, Director of Public Works Colbert gave
a staff report on this. He reviewed the process used to develop this study, the results of the study, and the
proposed policy. Councilmember Hunter asked for an explanation of the manual on Uniform Traffic Control
Devices and Director of Public Works Colbert gave an explanation, noting that it provides a certain amount
of discretionary immunity to communities that adopt It as standards. Discussion followed conceming
discretionary immunity and lability, the action to be taken on this item, whether the stop sign request should
be delayed, and whether this study should be sent to the Advisory Paries, Recreation d Natural Resources
Commission.
Councilmember Awada expressed a concern about this study, stating she foots sometimes issues
are overanalyzed when common sense could simply be used. She feels a lot of money was spent to
analyze every crosswalk and put It In a book when the existing policy works. She feels It is inappropriate.
Director of Public Works Colbert noted that the majority of the study is the analysis of existing crosswalks.
Part of the reason for that is to detemvne how much to budget for crosswalk striping, pavement marking
and signage. The actual policy Is 18 pages. Councilmember Awada stated she feels it is beyond what the
EAGAN CRY COUNCIL MINUTES; MAY 15, INS
PAGE G
city needs to do and beyond what taxpayers should be funding. Councilmember Hunter noted a significant
amount of this document is not only the crosswalks, but the code. This Information has a lot of other uses.
Councilmember Wachter added that the Council requested this.
Wachter moved, Masin seconded a motion to approve the draft pedestrian crosswalk study/policy.
Councilmember Hunter questioned the petition process in the policy. Councilmember Awada suggested
It would be easier to just put crosswalks at every major intersection instead of having to review every
request. Mayor Egan indicated that putting in numerous crosswalks would put the city at substantial liability.
Councilmember Hunter noted that at some intersections, the crosswalk would make the intersection less
safe. Awada stated she feels this policy creates a lot of bureaucracy. Aye: 4 Nay: 1 (Awada opposed.)
STOP SIGN REQUEST, WILDERNESS RUN ROAD C WEDGEWOOD DRIVE
After introductions by Mayor Egan and Administrator Hedges, Director of Public Works Colbert gave
a staff report on this, noting that based on the criteria, it was determined that installation of stop signs on
Wilderness Run Road are not warranted. A request was then made to provide some higher level of
protection at that intersection because it serves as a crosswalk from the Wedgewood Addition residential
neighborhood to Walnut Hill Park playground.
Patti Schilling, 4442 Wedgewood Drive, stated that the problem is the site distance to the east of
Wedgewood Drive and crossing Into Walnut Hill Park from Wedgewood Drive across Wilderness Run Road.
There is restricted view because of vegetation to the east. She reviewed the results of the speed study
and the safe stopping distance, noting it should be based on how fast the cars are actually going rather
than the posted speed limit. She also questioned the electrical costs of a pedestrian activated crosswalk.
She indicated she feels this study should be redone because it Is two years old and she feels there are
more pedestrians crossing now. Director of Public Works Colbert indicated he doesn't know of any
significant development in this area in the past two years. He indicated he can redo the speed study if the
Council wishes.
Councilmember Awada noted that this intersection doesn't meet warrants, but common sense says
something needs to be done there. Councilmember Hunter noted that if criteria Is set and isn't followed,
there will be numerous other requests just like this. He doesn't agree with setting a precedent by allowing
this. He noted he has received a couple of calls from people in the neighborhood who are opposed to this.
Mayor Egan added that by inappropriately locating signs, a greater safety hazard Is created.
Councilmember Wachter noted that the policy was just adopted tonight, and the Council is already looking
at making an exception. Councilmember Masin stated that the unique situation here is that it Is near a park.
Since the policy is going to the Advisory Parks, Recreation 3 Natural Resources Commission, perhaps they
could address that issue. Councilmember Awada suggested this be continued rather than denied to give
the APRNRC a chance to review the policy.
Awada moved, Masin seconded a motion to continue this for 60 days. Councilmember Wachter
suggested that assessments be pursued as a possible funding source. Aye: 5 Nay: 0
COMPREHENSIVE GUIDE PLAN AMENDMENT, LONE OAK AREA
ORDINANCE TERMINATING MORATORIUM; REZONING
After Introductions by Mayor Egan and Administrator Hedges, Community Development Director
Reichert pave a staff report on this issue. Jill West, 600 Lone Oak Road, asked about the existing septic
systems. Community Development Director Reichert indicated that the Metropolitan Council asked them
to carry out a monitoring and Inspection and pumping program for the existing on-site systems. It is
Z/O
Advisory Parks, Recreation and Natural Resources Commission
Minutes of June 19, 1995 Meeting
Page 8
PEDESTRIAN CROSSWALK POLICY
Director Vraa introduced this item explaining that the City Council has requested that the APRNRC
review the draft Pedestrian Crosswalk Policy and provide any recommendations regarding modifications and
that they review the existing pedestrian crosswalk on Wilderness Run Road at Wedgewood Drive
connecting the Wedgewood Addition to Walnut Hill Park to determine if a higher level of pedestrian
crossing should be provided beyond existing pavement markings and signage.
Public Works Director Colbert explained that a petition has been submitted asking for a 4 -way stop
at Wilderness Run Road and Wedgewood. In reviewing this request speed, traffic count, accident history
and site distance were taken into consideration. Based on information obtained and using the uniform
manual for control, Director Colbert stated there were not sufficient warrants to provide a 4 -way stop at this
intersection. The residents near this area have indicated that if stop signs are not an option, they would
like to see a higher level of pedestrian crossing through flashing lights, or other methods. It was noted that
there have been 18 pedestrian accidents in the past 4 years with only 2 location where more than 1
accident occurred. Six of the accidents were at signalized intersections and 8 of the 18 were along Diffley
Road.
It was noted that there is concern for a false sense of security with crosswalks and traffic engineers
caution that these should be used sparingly. If a flash:.ng beacon is to be recommended, the question
would be whether it should be pedestrian activated of operational 24 hours a day. There is some concern.
Colbert continued that a pedestrian activated flasher creates an even greater sense of false security.
Member Vincent asked if a pedestrian activated stop had been considered. Colbert responded that that
option had not been pursued. Vincent added that the City needs to be very selective in their use of
crossings to avoid a false sense of security.
Stephen Thompson commented that the crossing at Pilot Knob Road and Wilderness Run Road is
also another very difficult one. Colbert responded that that intersection, along with Highline
TrailiLexington Avenue and Johnny CakwCovington, may warrant further investigation as well.
Member Wallace opined that we are in the business of getting people out and walking but
expressed concern for the costs involved in stop signs and signalization for pedestrian crossings. Wallace
suggested an option such as 'rumble strips' in the roadway to alert drivers to a slower speed of impending
pedestrian crosswalk. Director Colbert responded that staff will pursue this option as well, however, the
City Council is looking for direction and input from the APRNRC so the issue can return to the City Council
on July 18.
Member Wallace suggested that this issue be reviewed at greater length at the sub -committee leve'
and provide input to the APRNRC on July 17 for a recommendation to the City Council for their July 18
meeting.
Patty Schilling stated she had started this process in May, 1993 to try to provide a safer access to
Walnut Hill Park from the Wedgewood neighborhood given the high speed of motorists in this arca and the
restricted view those motorists have. She opined that the reports being referenced that establish criteria for
signalization are based on a straight road for a safe stopping distance. She stated that the restrictive view
on this street provide a difficult issue to resolve. Schilling explained that the residents are attempting to
cross into Walnut Hill Park and find it extremely difficult and dangerous because of the speed of the traffic,
and restricted view. She stated that most people crossing to the park are children or parents and their small
children in strollers or on bikes requiring more time than adults alone may need. Director Colbert
responded that all groups are taken into account when, analyzing crosswalk criteria with the exception of
physically challenged individuals.'
91
Advisory Parks, Recreation and Natural Resources Commission
Minutes of June 19, 1995 Meeting
Page 9
After further discussion, Sherie Wallace moved, Michael Vincent seconded with all members voting
in favor to defer this item to the Recreation Sub -committee meeting on Thursday, June 21 and that a
recommendation be brought back to the full Commission at their July 17 meeting for review and
recommendation to the City Council. This review will be relative to crosswalks as they apply to access to
parks.
DRAFT OF BEHAVIOR POLICY
Recreation Supervisor Nowariak explained that after the 1994 summer programs, staff had
recommended that the Commission consider adopting a uniform behavior policy for program participants.
The Recreation Subcommittee has reviewed this draft policy that has been compiled following research
from several other cities and public agencies. Staff is asking that the Commission make a recommendation
relative to this policy so that it can be incorporated in the summer programs currently underway.
Member Wallace thanked Supervisor Nowariak for her report and the research and analysis that has
gone into this behavior policy. Wallace moved, Rudolph seconded with all members voting in favor to
accept the Behavior Policy as presented and have it distributed to parents and participants currently
enrolled in summer programs.
BORCHERTANGERSOLL PROPERTY ACQUISITION UPDATE
Director Vraa explained that the owner of property east of Mike Collins Drive, north or Yankee
Doodle Road and west of the BorchertlIngersoll property will be developing. The owner has approached
the City to see if there was interest in acquiring any or several of the lots to incorporate into North Park.
Staff has reviewed the proposal and feels that Lot 7 has the opportunity to continue the trail around the
wetland within North Park.
After a brief discussion, Stephen Thompson moved, Jonathan Widem seconded with all members
voting in favor to direct staff to pursue discussions with the land owner to attempt to acquire lot(s) and
easements to provide a trail around the wetland within North Park.
PARKS DEVELOPMENT UPDATE
Parks Planner/Landscape Architect Lilly reviewed several park projects currently underway
including, trail alignment on the south side of the BorchertiIngersoll property, landscaping and playground
for Holz Farm Park, irrigation and fencing at Lexington Diffley Athletic site, refined landscaping plan for the
Municipal Center/Civic Arena site and playground for Red Pine Elementary School.
WATER RESOURCES UPDATE
Water Resources Coordinator Brasch explained that the Natural Resources Subcommittee met May
31 relative to Pond JP -23. The issues that arose during a meeting with the residents included whether the
NWL could be raised or lowered, what measures the City and residents could take to protect water quality
in the pond, and the process for addressing a change in the classification of the pond. Rich explained that
a written evaluation for the reclassification of Pond JP -23 will be provided at the July 17 Commission
meeting.
Another issue for the Commission to address is the review of the water quality management plan.
Brasch suggested setting a date for a Natural Resources Sub -committee meeting to review this issue further
4 a
Advisory Parks, Recreation and Natural Resources Commission
Minutes of July 19, 1995 Meeting
Page 3
Member Vincent questioned the rational for incorporating future lease dollars within the value of a
parcel as Gopher Resources has shown. Vincent explained that the lease dollars are not relevant and
should not be incorporated into the value. Mr. Tapper responded that it was felt that the composting site
should remain at its present location and this provision allows the City to receive the revenue from this site
over the next 3 years. Gopher Resources is taking the risk in that the compost site may not generate
$12,000 per year, which is what has been projected, Tapper added. He did note, however, that this is not
typically figured into the value of a parcel.
Member Vincent continued that the way the agreement is set up, the City is a responsible partne!
in the composting site but the revenues have been calculated into the value. He opined that this implies
that the City will also be responsible for the relocation of the site once the 3 year time period has expired.
Mr. Tapper explained that after 3 years the City is being asked to facilitate the move and his interpretation
is that the City will 'support' the relocation of the composting site if necessary. Member Vincent again
explained that he would like to see this issue clarified in the agreement. Mr. Tapper explained that he
would clarify the City's responsibility with this issue, specifying that it would be simply support, with no
financial obligation in the future. The City's responsibility can then be addressed at the end of the 3 year
period.
After further brief discussion, Jonathan Widem moved, Tom Walkington seconded with all
members voting in favor to recommend that the draft agreement with Gopher Smelting for the North Park
land exchange be forwarded onto the City Council for their review and action based on the
recommendations made by the Advisory Parks, Recreation and Natural Resources Commission.
PEDESTRIAN CROSSWALK POLICY
Superintendent Peterson summarized the discussion held by the Recreation Subcommittee relative
to the crosswalk policy and reviewed the four recommendations the subcommittee was suggesting for
Commission review and action.
Member Wallace indicated the Recreation Subcommittee had had a good discussion of this issue
and had looked at a variety of park sites that may have crosswalk concerns. The subcommittee concluded
that there is a need to look at each situation individually and assess the concerns and need. A study will
be completed shortly addressing some of these crosswalk issues as they impact access to parks. Safety,
Wallace continued, was the primary issue during the discussion. It was suggested that a representative of
the APRNRC would work with other department representatives to address the safety issues.
Member Rudolph stated that because this is such a new area, this issue needs to be worked on
slowly and adjusted/adapted as necessary. Rudolph concluded that there was very good input from the
people attending the subcommittee meeting. Member Kubik asked what staff involvement would be in this
process. Member Rudolph responded that they would need to look at vehicle traffic, site lines, etc. which
will be worked on cooperatively with the Engineering Department.
After a brief discussion John Rudolph moved, Jonathan Widern seconded with all members voting
In favor to make the following recommendation to the City Council:
1. A separate section addressing crosswalks to parks be written for the Pedestrian Crosswalk
Policy. An objective matrix of safety warrants be developed based on vehicular speed,
volume, width of street, visibility and pedestrian demographics.
2. A pedestrian study be conducted.
3. Consideration be given to creating a safety review ad hoc committee whose purpose would be
to review neighborhood requests for crosswalk safety devices of a higher leve! than warranted
by the objective matrix.
+ Advisory Parks, Recreation and Natural Resources Commission
Minutes of July 19, 1995 Meeting
Page 4
A. The City's sidewalk policy be utilized as the standard for neighborhood financial participation
for installation of pedestrian crosswalk devices that supersede the objective matrix level of
protection.
MOSQUITO CONTROL RECOMMENDATION
Parks Superintendent Olson introduced this item explaining that in February, 1994 the City Council
had directed the APRNRC to review and develop a recommendation regarding mosquito control practices in
the City of Eagan. The Natural Resources Subcommittee discussed this issue on October 5, 1994 followed
by APRNRC discussion on October 17 wherein the Commission deferred this item to allow time for
additional input from interest groups and the public. A press release was placed in the local papers in
June identifying a public hearing on June 15 and soliciting public input through July 1, 1995. On June 15,
1995, Olson continued, the public hearing was held as requested by the City Council, to collect comments
pertaining to this issue with 4 representatives of the MMCD, one citizen and one representative of the
Human Ecology Action League present. Public comment remained open and was received through July 1
As a follow-up to the public hearing, MMCD and the Human Ecology Action League were offered the
opportunity to submit written summaries of their positions which Superintendent Olson indicated were
included within the packet. The Natural Resources sub -committee reviewed this issue for recommendation
again on July 11 resulting in divided opinions. Superintendent Olson concluded that the issue is now
before the Commission for their review and recommendation to the City Council. It is expected that the
Council will be reviewing this issue on July 18, 1995.
Superintendent Olson added that approximately 20 letters had been received during the public
comment period with 18 indicating support for the MMCD program and 2 expressing concerns related to
the use of chemicals. Options identified for the Commission to consider included 1) continuing
participation in the current mosquito control program; 2) continuing the current MMCD program but not to
allow the spraying of adult mosquito habitat on public property; 3) allow for adult spraying but eliminate
larval treatment; 4)'opt' out of the MMCD nuisance mosquito control program and/or 5) educate the public
regarding alternative control methods and their options as landowners. Olson commented that some
communities have opted out of the MMCD program and individuals have also opted out of this program as
well.
Chairman Markell asked if there was anyone from the public present to address this issue. Jim
Starke, Public Affairs for the MMCD responded that they were present to respond to any questions the
Commission may have relative to this issue. He stated that the public input process is very much
appreciated and was pleased that the majority of Eagan residents, based on the response from the public,
have expressed support for the MMCD program as it exists. Starke did note that although some cities have
opted out of the program on public land, the City of Lakeville is an example of a city that looked at the
process several years ago and opted to stay with the MMCD program. tt was noted that environmental
compatibility and safety are the two biggest issues the MMCD considers in working with mosquito control
Issues. He indicated that park and recreation areas are posted when spraying is =oing to occur and there is
a recorded message that is updated daily for residents to call for that information. Additionally, individuals
can call and ask to be contacted directly when spraying will occur near their home. The MMCD, Starke
continued, wants to continue protecting the health and well-being of Eagan residents and they firmly
believe in the safety of their program.
Member Widem, chairman of the Natural Resources sub -committee, stated that when this issue was
discussed at the sub -committee level the opinions were divided. He stated that with the support of the EPA
and the Mn. Dept of Health he was comfortable with the products being used by the MMCD for mosquito
control. In addition, it was apparent that the response from the public to date overwhelmingly supported
3 -13- 96
evdz?;
sT Nuj- VISP.4rc#
Pedestrians in driver's seat
j under bill sent to govemor-
■ Vehicles would have
to stop at crosswalks
JIM RAGSDALE STAFF w rQ,rER
If you've ever tried to traverse Lake
Street in Minneapolis or Cleveland
Avenue in St. Paul and felt like a bull-
fighter without a cape, take bean.
The Legislature approved a bill Tues-
day that requires drivers to stop at cross-
walks when a pedestrian is crossing,
whether or not the walker is in the driv-
er's lane of traffic.
Linder current law governing cross-
walks without traffic signals, drivers are
LMC,
BILL
T DON-IN;;EDI rR !N :e
required to yield, but not to stop That
means they can slow down and keep
going if the pedestrian is not in their
way.
According to Sen. Randy Kelly, DFL -St.
Paul, this looseness in the law has
emboldened drivers to take a daredevil
approach to crosswalk safety. A con-
stituent called him last summer after a
ceding driver missed her by inches in a
crosswalk on White Bear Avenue, he said.
"Minnesota motorists have really got-
ten callous and arrogant," Kelly said..
There really needs to be a cultural,
change in this state."
The bill. which was passed
unanimously by both houses and
was sent to Gov. Arne Carlson.
requires drivers to stop and yield.
rather than merely slow down.
when they see pedestrians in
crosswalks without traffic signals.
It makes a violation a misdemean-
or. and makes a second violation
within one year a gross misde-
meanor.
Kellv and the House sponsor,
Rep. Jim Farrell, DFL -St. Paul,
5,7.,c4 A:11
els
BILL CONIIINJED ON 4110-
T
B►
said concern for pedestrian safety
will become more important as
the percentage of elderly people in
the population increases. The bill
calls on the Publie Safety Depart-
ment to include information about
the new rule in drivers manuals
and public service announcements.
Farrell said he became :on-
vinced of the need for the law
when he and his wife were cross-
ing Cleveland Avenue late one
night after going to a movie. He
said several carloads of young
people sped by, much too close for
comfort.
The movie the Farrells had just
seen' "Dead Man Walking."
MEMO
city of eagan -
DATE: MAY 10, 1996
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
SUBJECT: BOND REFERENDUM TASK FORCE UPDATE
May 9 was the sixth meeting of the Bond Referendum Task Force. At least one more
meeting is planned by the group before a final recommendation is prepared for the City
Council.
After having visited 23 candidate sites, the Task Force is in general agreement that
there is a need and desire for a referendum. The Task Force has concluded that the
City should seek to acquire, by purchase or through conservation easement, between
95-125 acres but that final selection from the 23 sites not be done untilf� the
referendum. If the referendum is successful, the City Council should continue the Task
Force and add additional citizens who would then assist with determining the final sites
to be purchased. David Szott, Chair of the Task Force will be at the workshop to
further explain the status of the Task Force and the work that remains before the full
presentation to the Council at their June 4 meeting.
KV: cm
�f6
—city of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR
DATE: MAY 8, 1996
SUBJECT: SPECIAL ADVISORY COMMITTEES (TASK FORCES)
At a recent retreat, I was directed by the City Council to prepare a basic framework for
discussion purposes regarding an assortment of special advisory committees which the
City may or may not wish to establish in the future. Five different potential committees
were suggested by the Council for future discussion and consideration. These include:
1. City Charter Committee
2. Community Vision Committee
3. Capital Budget Committee
4. Zoning & Comprehensive Guide Plan Update Study Committee
5. Youth Committee
Attached is preliminary information regarding the first four suggestions as listed above.
Nothing yet has been prepared regarding a Youth Committee, but I will be happy to draft
the information if the Council still wishes to consider such a committee.
At this stage, consideration would still be in the discussion stage. Given the number of
projects and issues presently before the City, it would probably be impossible for staff
currently to establish and perform support and liaison services to a number of additional
committees. Therefore, if the Council wishes to consider the actual creation of one or
more of the above committees, it would be important at this time for the Council to discuss
the concepts of and needs for each of the committees in order to establish a priority order
for them.
s/Thomas L. Hedges
City Administrator
Attachments
EiM0
CITY CHARTER COMMITTEE
PURPOSE: To study the advantages and disadvantages of Home Rule Charter and
statutory forms of government and to determine whether the City of Eagan
would be better served by its current statutory form or a Home Rule
Charter.
OBJECTIVES: The objectives of the Committee would be as follows:
1. To determine whether a need exists to change the City's form of government.
2. To identify and analyze the advantages and disadvantages of Home Rule Charters and
statutory forms of government.
3. To determine how each of the forms of government meet Eagan's current and future
needs.
4. To formulate a recommendation to the City Council concerning the advisability of a
change in the form of government for the City of Eagan.
TIMELINE: The City Charter Committee would accomplish its work over a six month
period.
Month 1 Appoint Committee and hold organizational meeting.
Months 2-3 Perform fact finding and compile data.
Months 4-5 Interview officials of cities who have other forms of government or who
have changed forms of government. Do public opinion research to
determine resident attitudes about the authorities available under each
form.
Month 6 Formulate recommendation to City Council.
Month 7 Present recommendation and schedule public hearing, if appropriate.
PARTICIPANTS: The Committee should represent a cross section of public interests and
people with different levels of experience with local government. A group
of approximately nine (9) to eleven (11) is suggested. Appointments could
include:
Residents
Advisory Commission Member(s)
City Councilmember(s)
Chamber of Commerce
School District(s)
MEMO
TO: CITY ADMINISTRATOR HEDGES
FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN
DATE: JANUARY 11, 1995
SUBJECT: FORM OF GOVERNMENT - HOME RULE CHARTER TASK FORCE
In the past, the City has done considerable research with respect to forms of government
and the possible advantages and disadvantages of changing forms. Attached are some
brief background items on the issue. They are somewhat dated, in part because the
availability of most powers in one of the two statutory forms of government have
diminished the perceived need for unique local charters. Prior to the availability of the
statutory forms, city charters were very common and many older, free-standing cities have
maintained and updated their charters to meet their changing needs. Some have switche
to a statutory form and most younger cities use one of the statutory forms.
A number of cities have studied the advantages and disadvantages of charters over the
years. Burnsville and Eden Prairie had study task forces in the early 1980's, but
concluded that the statutory form of government suited their needs. Eden Prairie's study
in particular offers good comparisons of the relative merits of the alternatives. In the past
five years, I have only been able to identify two cities which have elected to change from
a statutory form to a charter, Plymouth in 1992 and Corcoran in 1994.
In Plymouth's case, the primary purpose was to develop a modified ward system for
Council elections and to permit initiative and referendum, alternatives not typically
available to statutory cities. Corcoran instituted a home rule charter to allow initiative,
referendum and recall, although these additional powers have yet to be used. City staff
there said that If this power were available in statute, there would have been little reason
for them to change.
The essential issue is one of policy. What does the community perceive its needs to be
and are there any needs so unique that the necessary controls and authorities do not
exist in one of the statutory forms? It may be worthwhile to consider the creation of a
Form of Government Task Force or Study Committee to review this matter and consider
whether to place any question on a future ballot. There are clearly pros and cons to each
alternative. A study committee would permit these to be openly debated and form a
popular basis of support for any outcome.
More information is on file if the Council wishes further analysis or a study committee is
formed. Let me know if you have would like more background.
AssVtant to the City Administrator
so
ADMINISTRATOR --STATUTORY PLAN' A
The City of Eagan currently operates as an Optional Plan A Statutory City under Minnesota
Statutes 412. Under this form of government, all legislative and administrative authority
vests in the City Council. This body may appoint professional staff and administrative
commissions to oversee day-to-day activities and carry out policy direction.
Such cities may also appoint a professional City Administrator and delegate non -
discretionary, coordinating authority for such responsibilities as supervision of workers,
accounting, preparation of reports, factual determinations, and execution of Council policies.
In adopting Optional Plan A, Eagan exercised this option.
While the Council -Administrator form resembles the Council -Manager form in many
respects, the principal difference is that in Administrator cities, discretionary administrative
responsibilities such as hiring and firing and most spending decisions remain with the City
Council. Under strict interpretations of this form of government, the Administrator is
actually a coordinator and departments are ultimately responsible to the City Council.
As cities grow and become increasingly complex, councils may find themselves involved in
the details and minutia of administration rather than the policy and legislative functions
which they must necessarily perform. Currently, Eagan is the largest City in Minnesota with
this form of government.
MA.N, AGER --STATUTORY PLAN B
The City of Eagan has the option of becoming Plan B Statutory City under the same statute.
The Plan calls for a Council -Manager form of government under which the chief
administrative officer ' s duties are expanded to include hiring and firing and purchasing
decisions within the parameters of the approved budget. The Council Is role is still one of
policy and legislation, but is less involved in the minute details of administration.
In practice, the City of Eagan has delegated to the City Administrator many duties
comparable to those of a City Manager. While all such duties are practical in nature, some
may more appropriately be performed under the statutory authority of Optional Plan B.
Under this form of government, the following types of business items are handled
administratively, without Council action:
1. Enforcing city ordinances and resolutions,
2. Hiring and firing of all department heads and subordinate personnel on the
basis of merit and fitness (although the Council could have an advisory role
in the case of department heads)
3. Appoint the City Attorney with Council confirmation,
4. Exercising administrative control over all city departments and divisions
created by law or by the Council,
5. Attending all meetings of the council,
6. Recommending to the Council such measures necessary for the welfare of the
people and the efficient administration of the city,
7. Making reports on the financial condition and needs of the city,
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8. Preparing, if the council directs, an administrative code for Council adoption,
9. Assuming all duties the manager receives under state laws, city ordinances
and council resolutions,
10. Acting as the chief purchasing agent for the city. As purchasing agents,
managers are responsible for all purchasing. Managers may, in conformance
with the budget but without prior council approval, make purchases and let
contracts when the amount does not exceed $1,000. However, city councils
must audit claims resulting from such transactions. Larger purchases and
contracts still need council approval.
Examples of actions which would continue to require Council action:
1. Public Hearings,
2. Feasibility Reports,
3. Large or unbudgeted expenditures,
4. Joint Powers Agreements,
5. Zoning, land use and piatting,
6. City Manager Salary, and
7. All other legislative and policy decisions.
There are also other differences between administrator and manager plans.
1. With the exception of civil service and joint powers commissions, all boards
and commissions under Optional Plan B must be advisory in nature,
2. While it is only reasonable and has been a past practice, Optional Plan B
cities require the Manager to prepare an annual budget for public review and
Council approval,
3. The Council as a whole and individually are legally prohibited from
interfering with the Manager Is prerogative to hire employees,
4. The Council is legally required to exert all of its controls through the City
Manager and is prohibited from attempting to deal with or directly control
any administrative person subordinate to the manager (although this does not
preclude council members requesting information pertaining to City business
from employees other than the manager),
5. The Manager signs written instruments on behalf of the city instead of the
City Clerk.
MANAGER --HOME RULE CHARTER
Another alternative would be to draft a Home -Rule Charter under Minnesota Statutes 410.
The home -rule charters permit cities to define different parameters and authorities than the
statutes permit. Charters can permit such things as referenda on ballots for non -capital
expenditure issues, recall elections and modified roles for Mayors and other office holders.
Since the development of the statutory cities legislation, increasingly few cities have drafted
entirely new charters. There are instances, however, in which cities unable to cope with
SA
certain special circumstances in the context of the statutory framework have drafted new
charters based on and enlarging upon the statute. Home -rule charter cities are typically
older, free standing cities which predated the pertinent sections of MSA 412.
MODIFYING THE FORM OF GOVERN EENT
Changing from one form of Statutory City to another requires a petition from the public or
an action by the City Council to place the issue on the ballot for adoption by the public.
The change goes into effect as soon as the voters adopt it and becomes fully operable when
the Council appoints the first City Manager.
A home -rule charter requires the formation of a charter commission which defines the
parameters of authority within the charter and then meet on a regular, infrequent basis to
consider modifications to the charter as the need arises.
S
3
City home rule: is it still alive
in Minnesota?
Stan Peskar, LMC General Counsel
For the first time in the state's
history, a city has abandoned a city
charter. Another is considering doing
the same. Since 1984, no city in Min-
nesota has adopted a city charter.
There appears to be a trend away from
home rule for Minnesota cities. The
vitality of Minnesota home rule move-
ment is on the decrease from previous
years, as shown by the number of
cities using the concept.
Why Cities use home
rule
Most cities adopt home rule to pro-
vide for the governmental structure
and powers which most appropriately
fit that community. The impetus for
home rule is often from people within
the community who are dissatisfied
with municipal activities. These people
seek to limit or curb council and may-
oral power as well as improve municipal
performance.
The situation in Moundsview illus-
trates this point. After much citizen
dissatisfaction with special assessment
powers and policies, Moundsview saw
the creation of a charter commission.
The Excelsior provisions on referen-
dum and recall followed community
opposition to proposed city land acqui-
sition and commercial development.
To authorize activities and provide
powers cities generally don't have
another reason for home rule. Many
home rule cities were promoting com-
mercial and industrial development
before general legislation authorized
many such activities.
The provisions of initiative, referen-
dum, and in many cases recall, have
been major reasons for cities to adopt
charters, at least in recent years.
Charters may provide a way for special
interest groups within a community to
seek redress of city governmental
problems without going to the Legisla-
ture to seek a solution.
Since a court decision set limitations
or recall elections fewer charters
include this than initiative and referen-
dum. Dacobsen v. Nagle). There have
been successful recalls in Duluth and
New Ulm since the Jacobsen decision,
but few cities use the device.
Initiative and referendum or the sim-
ilar process to amend the charter by
petition and election have on occasion
proven to be troublesome, especially
when the charter allows these to apply
to zoning and other land use ordi-
nances. It may also prove to be expen-
sive now that the courts are more
accepting of the concept of inverse
condemnation for over -zealous land use
regulation. Bloomington has just had an
election on an initiated ordinance to
limit high rise construction, the results
of which are not known at this writing.
Other examples of initiated mischief
include a Rochester charter amend-
ment limiting the number of consecu-
tive terms the mayor can serve. In
Mankato, full-time firefighters were
responsible for a proposition on the
ballot to replace the public safety direc-
tor with separate police and fire chiefs
and require that eight full-time firefigh-
ters be on duty at all times. The
proposition saw defeat when the city
submitted a proposed levy limit
increase at the same election to pay for
the proposal.
Structure home Wile permits cities
almost unlimited latitude to design their
structure. However, state law does
require that there be a mayor. It also
requires the people elect a council.
Theoretically, a charter could provide
that the council selects a mayor either
4C_V
from the council, from the electors of
the city, or from anywhere.
Minnesota home rule charters have
about four forms of government. They
are the weak mayor -council (72), often
with a city administrator; the city man-
ager -council (30); the strong mayor
council (four); and the commission
form, (one). The most popular forms,
weak mayor -council and manager plans
with election at large, are available to
statutory cities. Statutory cities have
substantial latitude in addition to the
three optional plans, with some choice
as to council size, mayoral terms, elec-
tion dates, separate boards for utilities.
parks, hospitals, and planning.
Minor variation are sometimes useful
to meet a particular community's need.
For example, the city of Springfield has
an ordinance allowing the volunteer fire
department to function as a separate
board, choosing its own chief with
council approval, keeping a separate
treasury, and disbursing their own
funds up to $100. The practice is
similar to that in many other Minnesota
cities without charters where these
practices are not in keeping with statu-
tory requirements. Because of the
charter authority, Springfield's fire
department operations are legal if they
conform to charter and ordinance
requirements.
Other considerations
Before the annual sessions of the
Legislature, one of the most common
reasons for home rule was the imme-
diate availability of changes in powers
or structure. Cities could avoid special
legislation when a city wanted to make
a change by using home rule. H011"
ever, now the Legislature meets at
least once every year so changes b`
bor relations
arbitrators
The topic of part II of this series was
the increasing inclination of cities to
eliminate from their comparable worth
analysis the wage rates of an essential
employee group whose wage rates are
based only on the market rates.
Eliminating the wage rates of an
essential employee group from the
city's comparable worth analysis raises
the question of whether such action is
consistent with the city's obligations
under the state comparable worth law.
The comparable worth law defines
an "equitable compensation relation-
ship" as one where "a primary consid-
eration in negotiating, establishing,
recommending, and approving total
compensation is comparable work value
in relationship to other employee posi-
tions within the political subdivision."
The definition does not mention "mar-
ket" wage rates.
The comparable worth law defines a
"reasonable compensation relation-
ship" as one where the compensation
for positions of comparable skill, effort,
responsibility, working conditions, and
other relevant work related criteria is
comparable. Again the definition does
not mention "market" wage rates.
The original comparable worth law
mentions market wage once. The mar-
ket wage rates are one of three criteria
determining reasonable relationship.
The 1988 amendments to the compa-
rable worth law diluted the market
rates. These amendments said that a
political subdivision's "plan for imple-
menting equitable compensation for
employees ... need not contain a mar-
ket study."
From the plait language of the law,
the obligation of a Minnesota political
subdivision is clear: determine the
value of all job classifications within the
subdivision: primarily on the basis of
10
comparable
relative job value, establish equitable
(reasonable) compensation relation-
ships among all job classifications—use
market rates (if at all) as a secondary
factor; and implement the equitable
compensation relationships for employ-
ees not represented by an exclusive
representative under the state labor
relations act.
If a city has equitable compensation
relationships with its employee groups.
except an essential employee group so
that compensation for all of the non-
essential employees is on the basis of
relative job value, what should the city
do if an arbitrator states that the essen-
Home rule
Continued from page 9
Ramsey county is transferred, altered
or impaired by this charter." However
the draft does give the county respon-
sibility for coordinating county -wide
service delivery and planning activities.
It isn't yet clear that the draft
charter provides any advantages that
statutes of general or special applica-
tion couldn't have provided. However
it seems unlikely that the Legislature
would pass the broad kind of all powers
language.
It is too soon to determine whether
the growth of home rule in Minnesota
will be in counties rather than in cities.
If voters adopt the Ramsey County
proposal, this could serve as a model
and incentive for other counties.
County -city consolidation is also
another potential result of county home
rule as shown by the experience of
Oregon and some other states. Such
tial employee group should be paid
exclusively on the basis of market?
Paying one essential employee group
on the basis of market while attempting
to pay all other employee groups on
the basis of relative job value is not
reasonable. The decision, therefore. of
cities facing this situation by an arbitra•
tion award to delete the essential
employee group from the city's com-
parable
on -parable worth analysis is a logics one
and one which appears to be q=uar
defensible under the comparable worth
law. ■
consolidation is specifically mentioned
in the Minnesota constitution.
Conclusion
Home rule requires a substantia:
dedication to keep the charter current.
To accomplish this, the charter com-
mission must function as a continuim:
body. Smaller communities or those
without sufficient citizen interest or
talent for ongoing charter making ar'e
probably wise to proceed under a stat-
utory form of government.
Home rule does provide bene5ts V,
some communities. As long as our
governmental dynamic is toward room
centralized decision making, the role
for home rule will diminish. At sor --
time when state policy makers perces,,,
a need for more decentralization o.
decision making, home rule will take or
a new vitality. ■
Minnesota Cities
COMMUNITY VISION COMMITTEE
PURPOSE: To engage the community in a discussion of the City we would like Eagan to be
twenty years from now and beyond and to prepare a vision statement which will
guide decisions in that direction.
OBJECTIVES: The objectives of the Committee would be:
1. To perform an evaluation of the current state of the City as it pertains to the needs of its
residents, businesses, public and private institutions, other stakeholders and the metropolitan
region.
2. To identify the strengths, weaknesses, opportunities and threats facing the City of Eagan as
it matures and changes over the next two decades.
3. To determine what characteristics and qualities Eagan should have in the future.
4. To think innovatively about how best to achieve the preferred future for the community of
Eagan.
5. To formulate a recommendation to the City Council concerning the Community Vision.
TIMELINE: The Community Vision Committee would accomplish its work over a nine
month period.
Month 1 Advertise for interested persons and appoint Committee.
Months 2-4 Hold organizational meeting, meet with facilitator and perform initial evaluations
and analyses.
Months 5-6 Hold community/neighborhood meetings and/or perform attitude survey to
determine public perceptions of positive community characteristics.
Months 7-8 Formulate recommendation to City Council.
Month 9 Present recommendation.
PARTICIPANTS: A group of approximately eleven (11) to fifteen (15) is suggested. Appointments
could include:
Residents of various age groups and backgrounds
Owners of different sized businesses
Arts and athletic associations
Churches
Service organizations
Property developers
Advisory Commission Member(s)
School District(s)
56
CAPITAL BUDGET COMMITTEE
PURPOSE: To review the City's Capital Equipment and Capital Improvements Budgets
and provide input for Council and staff consideration regarding community
needs and potential innovations in service provision which would affect
capital decisions.
OBJECTIVES: The objectives of the Committee would be:
1. To review the capital budget drafts with appropriate staff and develop an
* understanding of the public service needs addressed by the major capital investments
contemplated.
2. To provide feedback on Committee perceptions of public service needs and their
relationship to capital investments.
3. To provide insights and perspectives on alternative service delivery methods and
practices.
4. To compile findings regarding the draft budgets for consideration by the Cite Council
in their deliberations.
TIMELINE:
The Capital Budget Committee would meet several times each year as the
upcoming Capital Budgets are being prepared. Possible meeting times are
'uly, September and November to coincide with stages in budget review
utd development.
k mix of individuals with different areas of experience and expertise
vould be appropriate. The Committee could include people with
xperience in finance, fleet management, property improvements and those
kith more of a general community background. A group of approximately
ive (5) to seven (7) is suggested Appointments could include.
Residents of different backgrounds
Business owners
Bankers
Service organizations
School District(s)
ZONING AND COMPREHENSIVE GUIDE PLAN UPDATE STUDY COMMITTEE
PURPOSE: To provide informed public input for Council and staff consideration
regarding the City of Eagan's zoning and Comprehensive Land Use Guide
Plan updates.
OBJECTIVES: The objectives of the Committee would be:
1.
2.
3.
4.
TIMELINE: 1996 - October, 1997
PARTICIPANTS: A group of approximately to
Appointments could include:
Residents of different backgrounds
Business owners
Service organizations
Chamber of Commerce
Property developers
members is suggested.