05/20/1996 - City Council RegularAGENDA
EAGAN CITY COUNCIL - REGULAR MEETING
MUNICIPAL CENTER BUILDING
May 20, 1996
6:30 P.M.
(Please note that this meeting is being held on Monday)
I. ROLL CALL & PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA & APPROVAL OF MINUTES (BLUE)
III. PRESENTATION OF AWARD/EAGAN LAW ENFORCEMENT EXPLORERS
IV. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LEKIT)
V. DEPARTMENT HEAD BUSINESS (BLUE)
VI. CONSENT AGENDA (PINK)
P' 2- A. PERSONNEL ITEMS
Ps B. FINAL SUBDIVISION & FINAL PLANNED DEVELOPMENT, OCP Homes, Inc., (Oakpointe
' of Eagan)located south of Cliff Road, abutting the west side of Galaxie
Avenue and the east side of Plaza Drive.
C. FINAL PLANNED DEVELOPMENT & FINAL SUBDIVISION, Hedlund Engineering for Rahn
Ridge 2nd Addition located on the west side of Rahncliff Road just north of
Pin Oak Drive.
P .['0 D. FINAL SUBDIVISION, KinderCare Real Estate Corp. for Galaxie Cliff Addition
No. 1 located off Plaza Drive at the SW intersection of Cliff Road and
Galaxie Ave.
E. FINAL PLANNED DEVELOPMENT, Mycogen Corporation for Lot 3, Block 2, Eagandale
Office Park 2nd Addition located east of Pilot Knob Road and north of Avalon
Ave. on Corporate Center Curve.
�'�� F. RESOLUTION, Business Park Comp Guide Plan Amendment
.Z0 G. APPROVE CONSTRUCTION AGREEMENT, Contract 96-P (Old Country Buffet - Storm
Sewer)
P ZIH. APPROVE PLANS/AUTHORIZE AD FOR BIDS, Contract 96-12 (Northwood Drive -
r.Streets & Utilities)
:,Z„I. RECEIVE PETITION/ORDER PUBLIC HEARING Vacate Drainage & Utility Easement
(Lot 6, Block 5, Country Hollow 1st Addition)
J. APPROVE AGREEMENT, Mn DOT Traffic Signal, Trunk Hwy 149/55
APPROVE RESOLUTION Restricting on Street Parking (Denmark Av.& Northwood
Dr.)
L. PROCLAMATION, National Public Works Week
�. M. CHANGE ORDER, Municipal Center
3 N. FINDINGS OF DENIAL, Royal Oaks Circle 4th Addition
0. APPLICATION, Massage Therapy License for Michael Pershing to practice at
}✓ Wastl Chiropractic, 1340 Duckwood Drive
p'}SP. APPROVE CONTRACT, Dakota County Sentence to Service Program
l 5 Q. WAIVER AND CONSENT, To Quiet Title Action, Deerwood Townhomes
P'
VII//. 7:00 - PUSLIC HEARINGS (SALMON)
F*4 IA. PROJECT 702, Woodgate 2nd Addition (Street Rehabilitation)
1p.gf B. PROJECT 703, Mallard Park 2nd Addition (Street Rehabilitation)
VIII. OLD BUSINESS (ORCHID)
IX. NEW BUSINESS (TAN)
�93A. PRELIMINARY PLANNED DEVELOPMENT & PRELIMINARY SUBDIVISION, CSM Corporation
(Duckwood Bluff) consisting of one lot on 9.8 acres for a hotel and a
restaurant located east of I -35E, south of Duckwood Drive and west of
Crestridge Drive in the east half of Section 16.
B
C.
PRELIMINARY SUBDIVISION (Hoovestol Addition) consisting of one lot on 4.2
acres, CONDITIONAL USE PERMIT to allow a trucking facility in a Limited
Industrial zoning district, CONDITIONAL USE PERMIT to allow fuel dispensing,
CONDITIONAL USE PERMIT for secondary sales and service of trucks and
trailers and VARIANCE to the 100' setback from a residential district
located on the west side of Hwy 149, just south of Chappel Lane in the west
half of Section 12.
REVIEW County Five Year Capital Improvement Program (1997 - 2001)
LEGISLATIVE/INTERG0VERNb1ENTAL AFFAIRS UPDATE (BUFF)
XI. ADMINISTRATIVE AGENDA (GREEN)
XII. VISITORS TO BE HEARD (for those persons not on agenda)
XIII. ADJOURNMENT
XIV. EXECUTIVE SESSION
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital
status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities
will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of
Eagan will attempt to provide such aid.
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 16, 1996
SUBJECT: AGENDA INFORMATION MEMO FOR THE MAY 20, 1996 COUNCIL
MEETING
After approval of the May 20, 1996 City Council agenda, the following items are in order for
consideration.
Agenda Information Memo
May 20, 1996 Eagan City Council Meeting
The following items referred to as consent items require one (1) motion by the City Council. If
the City Council wishes to discuss any of the items in further detail, those items should be
removed from the Consent Agenda and placed under Old or New Business unless the discussion
required is brief.
A. PERSONNEL ITEMS
Item 1. Collective Bargaining Agreement/Police Unit --
ACTION TO BE CONSIDERED:
To approve the collective bargaining agreement with the Police Unit for 1996 and 1997.
FACTS:
The Police Bargaining Unit has formally approved the City Council's last offer for the collective
bargaining agreement for 1996 and 1997. The main provisions of the agreement concern a 3%
compensation increase for both 1996 and 1997 and provisions for health insurance which are the
same as for other City employees.
Item 2. Collective Bargaining Agreement/Sergeants' Unit --
ACTION TO BE CONSIDERED:
To approve the collective bargaining agreement with the Sergeants' Unit for 1996 and 1997
The Sergeants' Bargaining Unit has formally approved the City Council's last offer for the
collective bargaining agreement for 1996 and 1997. The main provisions of the agreement
concern a 3% compensation increase for both 1996 and 1997 and provisions for health insurance
which are the same as for other City employees.
Item 3. Administrative Secretary --
ACTION TO BE CONSIDERED:
To ratify the appointment of Maria Karels as the Administrative Secretary
IN
Agenda Information Memo
May 20, 1996 Eagan City Council Meeting
Item 4. Youth Development Coordinator --
ACTION TO BE CONSIDERED:
To approve the hiring of Lourdes Rivamonte as the Youth Development Coordinator.
Item 5. CSO Scholarship Employees --
ACTION TO BE CONSIDERED:
To approve the hiring of Pao Lee and James Logan, Jr., as CSO scholarship employees.
ATTACHMENTS:
Attached without page number is a copy of a memo from Chief of Police Geagan regarding both
the program and the recipients of the scholarships.
Item 6. Seasonal Park Maintenance Workers --
ACTION TO BE CONSIDERED:
To approve the hiring of Shane Allen, Lynne Hanson and Kelly O'Connor as seasonal Park
Maintenance Workers.
Item 7. Seasonal Engineering Aide --
ACTION TO BE CONSIDERED:
To approve the hiring of Brian Blair as a seasonal Engineering Aide.
Item 8. Seasonal Concession Worker --
ACTION TO BE CONSIDERED:
To approve the hiring of Carolyn Beecher as a seasonal Concession Worker
Item 9. Water Resources Intern --
ACTION TO BE CONSIDERED:
To approve the hiring of David Johnson as a Water Resources Intern.
Agenda Information Memo
May 20, 1996 Eagan City Council Meeting
Item 10. Seasonal Preschool Program Instructor --
ACTION TO BE CONSIDERED:
To approve the hiring of Judy Forde as a seasonal Preschool Program Instructor.
Item 11. Seasonal Recreation Leaders --
ACTION TO BE CONSIDERED:
To approve the hiring of Martha Buyck, Meghan Doherty, Jake Groff, Lisa Heine, Lynne
Hockford, Allison Johnson, Katie Jorgenson, Heather Kjos, Julie Kugler, Kimberly Larson, Lisa
Laue, Brandie Molde, Lonnie Perry, Joanne Seleski, Marcy Swanson and Stephanie Zeitz as
seasonal Recreation Leaders.
Item 12. Seasonal Recreation Assistants --
ACTION TO BE CONSIDERED:
To approve the hiring of Andrew Beecher, Deborah Gretsfeld, Rachel Forde, Katie Jensen,
Bonnie Keeler, Heather Kattleman, Courtney Kjos, Brian Larson, Jessica Lentsch, Christie
Mason, Quentin Mitchell, Joe Ocel, Sarah Schmidt, John Spangler, Kelly -Jo Tepfer, Jillian
Wagner, and Joseph Wills as seasonal Recreation Assistants.
Item 13. Parks and Recreation Undergraduate Intern --
ACTION TO BE CONSIDERED:
No action is required for this item.
FACTS:
For the Council's information, Bradley Eller, an undergraduate from Winona State University will
intern in the Parks and Recreation Department this summer. This intern is not an employee.
4
Agenda Information Item
May 20, 1996 Eagan City Council Meeting
B. FINAL SUBDIVISION & FINAL PLANNED DEVELOPMENT
OAKPOINTE OF EAGAN
ACTION TO BE CONSIDERED:
It. To approve or deny a final subdivision for OakPointe of Eagan First Addition for 18 lots
and 4 outlots on 10.3 acres, located west of Slater Road and east of Plaza Drive in the
NW 1/4 of Section 32.
► To approve or deny a final planned development for OakPointe of Eagan First Addition
for 18 lots and 4 outlots for the first phase of development of the "detached townhomes",
located west of Slater Road and east of Plaza Drive in the NW 1/4 of Section 32.
FACTS:
IN. The development contract, planned development agreement and financial guarantee have
been reviewed and are in order.
ATTACHMENT: (1)
Plat Map - page
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Agenda Information Memo
May 20,1996 Eagan City Council Meeting
*413174103 a- N I Ellg�
ACTION TO BE CONSIDERED
1. To approve or deny a Final Subdivision for Rahn Ridge 2nd Addition consisting of two lots
on 3.84 acres currently platted as Outlot F, Rahn Ridge Addition located on the north side
of Rahncliff Road, just north of Pin Oak Drive.
2. To approve or deny a Final Planned Development for Lot 1, Block 1, Rahn Ridge 2nd
Addition, to allow the development of an 11,808 sq. ft. office building.
FACTS
The Final Planned Development Agreement and Financial Guarantee have been reviewed
and are in order.
BACKGROUND/ATTACHMENTS (2)
Plat Map for Rahn Ridge 2nd Addition, page Zi
Site Plan for Lot 1, Block 1, Rahn Ridge 2nd Addition, page.
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Agenda Information Item
May 20, 1996 Eagan City Council Meeting
D. FINAL SUBDIVISION - KINDERCARE LEARNING CENTERS, INC.
ACTION TO BE CONSIDERED:
No, To approve or deny a Final Subdivision (Galaxie Cliff Addition No. l) consisting of one
lot on 3 acres of property currently platted as Galaxie Cliff Plaza Outlots A and B located
off Plaza Drive at the SW intersection of Cliff Road and Galaxie Ave. in the NW 1/4 of
Section 32.
FACTS:
► The Advisory Planning Commission conducted a public hearing on the Preliminary
Subdivision (Galaxie Cliff Addition No. 1), in conjunctions with requests for a Final
Planned Development and Condition Use Permit at its regular meeting on September 26,
1995.
► The Commission recommended approval of the Preliminary Subdivision, Final Planned
Development and Conditional Use Permit.
► The City Council reviewed and recommended approval of the Preliminary Subdivision,
Final Planned Development and Conditional Use Permit at its regular meeting on October
17, 1995.
► The Final Planned Development Agreement is signed and in order for execution at the
regular City Council meeting on May 20, 1996.
ATTACHMENTS:
Plat Map - page
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Agenda Information Memo
May 20,1996 Eagan City Council Meeting
1 1 1
ACTION TO BE CONSIDERED:
To approve or deny a Final Planned Development to allow a 60,000 sq. ft. office building
on Lot 3, Block 2, Eagandale Office Park 2nd Addition located at 1340 Corporate Center
Curve, east of Pilot Knob Road, and north of Avalon Avenue.
FACTS:
The Eagandale Office Center Planned Development was originated in 1985 and provided
strictly for general office uses.
Mycogen Seeds is proposing an office consistent with the Planned Development requirements.
Representatives of the company will be available to introduce the company to the Council if
they so desire.
BACKGROUND/ATTACHMENTS: (2)
Mycogen Seed Site Plan - page.
Original Planned Development Site Plan, page �.
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14 EXHIBIT B,C,F
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Agenda Information Memo
May 20, 1996 Eagan City Council Meeting
F. RESOLUTION - COMPREHENSIVE GUIDE PLAN AMENDMENT, 1-
494/TH 55/TH 149
ACTION TO BE CONSIDERED:
► To approve or deny a Comprehensive Guide Plan Amendment to establish a new land use
category entitled "BP - Business Park", including corresponding citywide policies (Exhibit
A) and area specific policies (Exhibit B).
► To approve or deny a Comprehensive Guide Plan Amendment from CPD - Commercial
Planned Development to BP - Business Park for property bound by I-494, TH 55 and TH
149 in the North 1/2 of Section 2 (Exhibit Q.
FACTS:
► The Advisory Planning Commission conducted a public hearing on this proposed
Comprehensive Guide Plan Amendment at its regular meeting on February 27, 1996.
The Commission recommended approval of the Comprehensive Guide Plan Amendment
to establish a new land use category entitled "BP -Business Park", including corresponding
citywide polices and area specific policies and redesignation of approximately 235 acres
from CPD - Commercial Planned Development to BP- Business Park for property bound
by I-494, TH 55 and TH 149 in the North 1/2 of SE 1/4 of Section 2.
At its regular meeting on March 5, 1996 the City Council reviewed the proposed
Comprehensive Guide Plan Amendment and redesignation of 235 acres, as described
above, from CPD to BP and recommended approval pending review by the Metropolitan
Council.
In conjunction with the Comprehensive Guide Plan Amendment proposal, the City
Council reviewed several rezonings in the area at its regular meetings on March 5, 1996,
April 16, 1996, and May 7, 1996. The Council recommended approval of these rezonings
contingent on final approval of the Comprehensive Guide Plan Amendment.
The Metropolitan Council reviewed the Comprehensive Guide Plan Amendment and sent
a letter to the City dated May 12, 1996 indicating that the Amendment would not have
any significant impacts on regional systems.
ATTACHMENTS:
Resolution of appro I for Comprehensive Guide Plan Amendment, pages through
Exhibit C, page ,
Letter from Metropolitan Council dated May 12, 1996, page is
RESOLUTION NO. 96-
A RESOLUTION AMENDING THE EAGAN COMPREHENSIVE GUIDE PLAN
WHEREAS, the City Council of the City of Eagan is the official governing body of the
City of Eagan; and
WHEREAS, the City Council of the City of Eagan adopted the Comprehensive Guide
Plan on April 19, 1983, pursuant to the requirements of Minnesota Statutes, Section 473.864; and
WHEREAS, the City determined that the existing CPD -Commercial Planned Development
land use designation does not provide clear direction to guide future development and there is
limited need for additional major retail development in the City; and
WHEREAS, John Allen (Industrial Equities) submitted a development proposal for
property located on the north side of Blue Gentian Road, west of T.H. 149 which required a
Comprehensive Guide Plan Amendment; and
WHEREAS, the City determined that an Amendment to the Comprehensive Guide Plan
creating a BP -Business Park land use designation and plan element to guide development of high
quality mixed office/light industrial uses was in order; and
WHEREAS, the City determined that an Amendment to the Comprehensive Guide Plan
for land shown on Exhibit "A" attached hereto located south of I-494, west of T.H. 55 and east
of T.H. 149 changing the land use designation of the subject property from CPD -Commercial
Planned Development to BP -Business Park was in order; and
WHEREAS, a public hearing was held by the Advisory Planning Commission of the City
of Eagan on February 21, 1996 at which time the Advisory Planning Commission recommended
approval of the Amendment to the Comprehensive Guide Plan; and
WHEREAS, on March 4, 1996 the City Council of the City of Eagan approved the
Amendment to the Comprehensive Guide Plan subject to review by the Metropolitan Council;
and
WHEREAS, the Metropolitan Council has determined that the Amendment to the
Comprehensive Guide Plan for the land shown on Exhibit "A" attached hereto has no potential
impact upon any of the metropolitan system plans and therefore the City may place the
Amendment into effect immediately;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF EAGAN, DAKOTA COUNTY, MINNESOTA hereby adopts an Amendment to the
Comprehensive Guide Plan establishing the BP -Business Park land use designation and
redesignation of approximately 235 acres of land as shown on Exhibit "A" attached hereto from
CPD to BP.
THIS RESOLUTION passed this day of _ , 1996 by the City Council
of the City of Eagan, Minnesota.
ATTEST:
E.J. VanOverbeke, City Clerk
R -IN
I ?
Thomas A. Egan, Mayor
MAY -15 96 15:35 FROM: TO:Gel 4694 PAGE:02,02
Metropol tan Council
Working for the Region, Planning for the Future
May 12, 1996
Ms. Julie Farnham
City of Eagan
3850 Pilot Knob Road
City of Fagan MN 55122
RE: City of Eagan Plan Amendment
New Land Use Category and Designation of 235 Acres
from CPD to Business Park
Metropolitan Council District 15
Metropolitan Council Referral File No. 16290
Dear Ms. Farnham:
yhe Metropolitan Council staff has reviewed the city's plan amendment that proposes to
create a new land use category and designate 235 acres from CPD to Business Park. We have
determined that the proposed amendment has no potential impact upon any of the
metropolitan system plans. Thereforc. the city may place the amendment into effect
Immediately.
I ransportation staff analysis indicates that the designation proposed for this parcel will not
result in more traffic generation than the current designation, as far as can be determined at
this stage in land development, in fact, it has a strong potential to result in less traffic.
Despite potential reduction, the city should he cognizant of the levels of traffic along Dodd
Road (TI 1 149) and the interchange with 1-494. Future development of the site should take
this into, account when designing, internal circulation and connections to TH 55 and TH 149.
The amendment, explanatory materials supplied and the information submission form will be
appended to the city's plan in the Council's files This concludes the Council's review
Sincerely,
Tom McElveen, Director
Housing, Development and Implementation
CC. Kevin Howe,, Metropolitan Council District 15
Lynda Voge, Richard Thompson, Metropolitan Council Staff
Ruth Ann Sobnosky, MnDOT
23() E.,v Fifth Street 51 Paul, MIMC9 4 05101 1634 16721 291-6 59 r.V 241-6550 TI)T/'1-rY 20 1 -0904 Mrtminfo Une 229.3780
A., FAjWU Uppam,nvy Empwuer
Agenda Information Memo
May 20, 1996
G. CONTRACT 96-P, OLD COUNTRY BUFFET STORM SEWER
ACTION FOR COUNCIL CONSIDERATION: To approve the construction agreement for
Contract 96-P (Old Country Buffet - Storm Sewer) and authorize the Mayor and City Clerk to
execute all related documents.
FACTS:
• On May 15, 1995, the City Council approved the preliminary plat for the Eagan Woods Office
Park 2nd Addition (Old Country Buffet). On April 2, 1996, the City Council granted the
developer a one-year extension. One of the conditions of approval was the installation of a storm
water system to convey excess runoff westerly across the Lost Spur Golf Course to TH 13.
• Although the development is not ready to proceed with final plat approval and building
construction, they would like to proceed with the installation of the storm drainage facility so that
it is in place and functioning when they begin their site development plans.
• Without a development agreement to manage the private installation of this public facility, the
Public Works Department and City Attorney's Office has created a construction agreement which
properly addresses all concerns typically contained in the development agreement.
This construction agreement is being presented to the Council for their favorable consideration
allowing this construction to begin within the next 30 days.
Mal
Agenda Information Memo
May 20,1996
H. CONTRACT 96-12. NORTHWOOD DRIVE
ACTION FOR COUNCIL CONSIDERATION: To approve the plans and specifications for
Contract 96-12 (Northwood Drive - Streets & Utilities) and authorize an advertisement for a bid
opening to be held at 10:30 a.m., Friday, June 14, 1996.
FACTS:
The installation of streets and utilities along Northwood Drive was approved under Project 694
(Eagan Promenade development) as a result of a public hearing held on January 16, 1996.
At that time, the Council authorized the preparation of detailed plans and specifications which
have now been completed and are being presented to the Council for their consideration of
authorizing an advertisement for competitive bids.
All easements and rights-of-way necessary for the installation of these public improvements have
either been dedicated as a part of the Eagan Promenade development or are in the process of
being acquired through condemnation. The status of their acquisition will be provided at the time
of Council consideration of contract award.
Agenda Information Memo
May 20,1996
I. VACATE UTILITY EASEMENT LOT 6 BL 5 COUNTRY HOLLOW 1ST ADDN
ACTION FOR COUNCEL CONSIDERATION: To receive a petition for the vacation of a
drainage and utility easement over a portion of Lot 6, Block 5, Country Hollow 1 st Addition and
schedule a public hearing to be held on June 18, 1996.
FACTS:
• Staff has received a petition requesting the vacation of a portion of an existing drainage and utility
easement along a common lot line for Lot 6, Block 5, Country Hollow 1 st Addition.
• Staff has reviewed the application and found it to be in order for favorable Council action of
scheduling a public hearing to formally discuss the merits of this proposal.
M4W
Agenda Information Memo
May 20,1996
J. MNDOT TRAFFIC SIGNAL AGREEMENT, TH 149/55
ACITON FOR COUNCIL CONSIDERATION: To approve Supplemental Agreement No. 1 to
MNDOT Traffic Control Signal Agreement No. 60808 (TH 149/55) and authorize the Mayor and
City Clerk to execute all related documents.
FACTS:
MnDOT is proposing to revise the existing traffic signal located at the south intersection of TH
149 and TH 55 to accommodate a double left -turn northbound movement. As a part of this
signal/intersection modification, the existing traffic signal agreement is being revised with a
supplemental agreement to accommodate the installation of an emergency vehicle preemption
(EVP) system. There is no cost to the City of Eagan and no change in maintenance
responsibilities from the original agreement.
Staff has reviewed this agreement and found it to be in order for favorable Council action.
Agenda Information Memo
May 20, 1996
K. NO PARKING RESOLUTION - DENMARK AVE & NORTHWOOD DR
ACTION FOR COUNCII. CONSIDERATION: To approve a Resolution restricting onstreet
parking (Denmark Avenue and Northwood Drive) and authorize the Mayor and City Clerk to execute
all appropriate documents.
FACTS:
As a part of the Eagan Promenade development, Denmark Avenue is being extended north of
Yankee Doodle Road where it turns into Northwood Drive and continues to its intersection with
Lexington Avenue under Project 694.
These streets are on the City's Municipal State Aid Street (MSAS) system. As such, the design
must meet the standards and criteria as established by the State.
Based on the design width, no provisions are made to accommodate onstreet parking. Therefore,
the State requires the City to formally pass a Resolution restricting onstreet parking in order to
have the design meet State standards.
ATTACHMENTS:
• Resolution, page .�
a4
CITY OF EAGAN
A RESOLUTION RELATING TO PARKING RESTRICTIONS
On
Northwood Drive (MSA 126) between Denmark Avenue & Lexington Avenue (County Road 43)
Denmark Avenue (MSA 127) between Yankee Doodle Road (County Road 28) Northwood Drive
THIS RESOLUTION, passed this 20th day of May, 1996, by the City of Eagan in Dakota
County, Minnesota. The Municipal corporation shall hereinafter be called the "City",
WITNESSETH:
WHEREAS, the "City" has planned the improvement of Northwood Drive from Denmark
Avenue to Lexington Avenue (County Road 43) and Denmark Avenue from Yankee Doodle Road
(County Road 28) to Northwood Drive; and
WHEREAS, the "City" will be expending Municipal State Aid Funds on the improvement of this
street; and
WHEREAS, this improvement does not provide adequate width for parking on both sides of the
street; and approval of the proposed construction as a Municipal State Aid Street project must
therefore be conditioned upon certain parking restrictions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the "City" shall ban the parking of
motor vehicles on Northwood Drive from Denmark Avenue to Lexington Avenue (County Road 43)
and Denmark Avenue from Yankee Doodle Road (County Road 28) to Northwood Drive at all times.
DATED this 20th day of May, 1996.
Thomas A. Egan, Mayor
ATTEST:
E.J. VanOverbeke, City Clerk
CERTIFICATION
State of Minnesota
County of Dakota
City of Eagan
I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented
to and adopted by the City Council of Eagan at a duly authorized meeting thereof held in the City of
Eagan, Minnesota, on the 20th day of May, 1996, as disclosed by the records of said City in my
possession.
E.J. VanOverbeke, City Clerk
RES0LUn0NS%wiag.MWjj
a�
Agenda Information Memo
May 20, 1996
L. PROCLAMATION - NATIONAL PUBLIC WORKS WEEK
ACTION FOR COUNCIL CONSIDERATION: To proclaim May 19 through May 25, 1996 as
National Public Works Week and authorize the Mayor to execute said Proclamation.
FACTS:
Throughout the country, communities are recognizing the importance that public works systems,
programs, and personnel play in contributing to and maintaining the quality of life in this country
by officially recognizing May 19 through May 25, 1996, as National Public Works Week.
The City of Eagan has been able to provide quality facilities and services during its rapid growth
development in an economical, effective, and efficient manner.
This Proclamation is one small way to recognize and appreciate the efforts of the many dedicated
Public Works professionals who are committed to serving the public as well as being willing and
able to respond to emergency needs any time of the day or night.
TrvC. aAAM446" CKLfo.[9 o" f ^Y F
CITY OF EAGAN
OFFICE OF THE MAYOR
PROCLAMATION
HEREAS, public works services provided in our community are an integral part of our citizens' everyday
lives; and
WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public
works systems and programs such as water, sewers, transportation facilities, storm drainage and public
buildings; and
WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and
services; and
WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction is
vitally dependent upon the dedication and skills of public works officials; and
WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is
materially influenced by the people's attitude and understanding of the importance of the work they perform,
NOW, THEREFORE, I, Thomas Egan, Mayor of the City of Eagan, Minnesota, do hereby proclaim the week of
May 19 through May 25, 1996 as
"NATIONAL PUBLIC WORKS WEEK"
in The City of Eagan, Dakota County, and I call upon all citizens and civic organizations to acquaint themselves
with the issues involved in providing our public works and to recognize the contributions which public works
officials make every day to our health, safety, comfort, and quality of life.
Given under my hand and Seal of the City of Eagan, Minnesota, this 20th day of May, 1996.
Mayor
AMERICAN PUBLIC WORKS ASSOCIATION
11
Agenda Information Memo
May 20, 1996 Eagan City Council Meeting
M. CHANGE ORDERS. MUNICIPAL CENTER EXPANSION
ACTION TO BE CONSIDERED:
To approve a change order in the amount of $2,084.08 for Wasche Interiors as presented.
ATTACHMENTS:
• Staff memorandum on page
-city of eagan
TO: CITY ADMINISTRATOR HEDGES
FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN
DATE: MAY 16, 1996
SUBJECT: MUNICIPAL CENTER EXPANSION CHANGE ORDERS
MEMO
The City is in receipt of two change orders for the municipal center remodeling in the net
amount of $2,084.08. The changes are described below:
1. Wasche Interiors - Change Order #5/pco #112 - Replace change orders #3 and
#4. Correction of damage by other contractors to be backcharged and additional
painting and finishing as required by changes previously processed - $2,474.83.
2. Spraungel Construction - Change Order #6/pco #50 - Credit to correct previous
change order and backcharge for dumpster provided by owner - ($390.75).
These changes have been reviewed in detail by the consultants and staff. If any Council
member wishes additional information, please let me know.
aq
Agenda Information Memo
May 20,1996 Eagan City Council Meeting
N. FINDINGS OF DENIAL - ROYAL OAKS CIRCLE 4TH ADDITION
ACTION TO BE CONSIDERED
To approve or deny the Findings of Fact, Conclusions, and Resolution prepared by the City
Attorney's Office.
FACTS
On May 7, 1996, the City Council discussed the proposed rezoning of 3.52 acres from R-4
Multiple Residential to R-3 Townhouse. The Council directed the City Attorney to prepare
for its consideration, proposed Findings of Fact for denial of the rezoning request.
BACKGROUND/ATTACHMENTS (1)
Findings of Fact, Conclusions, and Resolution, pages3i througl��.
3D
BEFORE THE CITY COUNCIL
CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA
IN RE: PETITION BY
PRINCIPLE CONSTRUCTION, INC.
TO REZONE APPROXIMATELY
3.52 ACRES OF LAND LOCATED
ON THE WEST SIDE OF FEDERAL
DRIVE, SOUTH OF YANKEE DOODLE
ROAD, IN THE CITY OF EAGAN
FROM R4 (MULTIPLE RESIDENTIAL)
TO R3 (TOWNHOUSES)
FINDINGS OF FACT,
CONCLUSIONS,
AND RESOLUTION
On March 26, 1996. the Advisory Planning Commission to the City of Eagan
conducted a public hearing, with notice to the public, to hear the application of Principle
Construction, Inc. concerning approximately 3.52 acres of property (Lots 1, 2, 3 and 4,
Royal Oak Second Addition) located at the west side of Federal Drive,south of Yankee
Doodle Road, in the City of Eagan. The applicant requested an amendment of the
Eagan zoning code for the above-described property, changing the zoning from R4
(multiple residential) to R3 (townhouses). Upon agreement by the applicant, Principle
Construction, Inc., the public hearing was continued until April 23, 1996 for additional
input. The applicant's representative appeared at the public hearing and spoke in favor
of the request. During the hearing, the Planning Commission received and considered
staff and citizen input, planning reports and other background information. The
Planning Commission recommended rezoning to the City Council.
The matter came before the Eagan City Council on May 7, 1996. The
applicant's representative appeared at the May 7, 1996 meeting and spoke in favor of
the request. The Council received and considered the March 26, 1996 and April 23;
1996 Planning Commission minutes, input from staff and residents and also received
5 1
and considered the planning reports, together with all of the existing files. records and
prior proceedings.
The Council discussed the proposed rezoning and directed the City Attorney to
prepare for its consideration proposed Findings of Fact for denial of the rezoning from
R4 (multiple residential) to R3 (townhouses) on a 5 to 0 vote.
At its May 20, 1996 meeting, the Council considered the entire matter. Based
upon all of the files, records, prior proceedings and input which was presented at ail of
the meetings. the Council makes the following Findings of Fact. Conclusions and
Resolution:
FINDINGS OF FACT
1. The applicant requested a change in the zoning of approximately 3.52 acres of
land (Lots 1. 2. 3 and 4. Royal Oak Circle Second Addition) from R4 (multiple
residential) to R3 (townhouses).
2. The land is tax forfeit land owned by the State of Minnesota and administered by
the County of Dakota.
3. Principle Construction, Inc.. the applicant. is not the owner of the property.
4. Contiguous to and adjacent to the parcel to the west is land owned by the City of
Eagan which is held for public park and open space. That parcel consists of
approximately 6.3 acres.
5. Citizen input provided the following information which was unrebutted.
a. The applicant's proposal provides for no recreational space and will
increase density in the area.
b. The neighboring private development (Surrey Heights) is being used by
area residents as public park and open space because of the lack of open and
recreational space.
3a-
C. The surrounding area is already at a very high density with no immediate
public recreational facilities in the area. The only nearby public open space is
the City's contiguous 6.3 acres of property.
d. Residents expressed the desire and need for additional park and open
space for the existing density and development.
CONCLUSIONS
Wherefore, the City Council makes the following Conclusions:
1. There is a need for public park and open space in this area.
2. This land is available to the City.
3. The applicant is not the owner of the property.
RESOLUTION
The City Council of the City of Eagan hereby resolves:
To deny the rezoning because the land should be acquired by the City of Eagan
as public park and open space.
Dated at Eagan, Minnesota this 20th day of May, 1996.
CITY OF EAGAN
By: Thomas A. Egan
Its: Mayor
By: E.J. VanOverbeke
Its: City Clerk
53
Agenda Information Memo
May 20, 1996 Eagan City Council Meeting
O. APPLICATION MASSAGE THERAPY LICENSE FOR
MICHAEL JOHN PERSING TO PRACTICE AT WASTL CHIROPRACTIC
1340 DUCKWOOD DRIVE
ACTION TO BE CONSIDERED:
To deny an application for a massage therapy license for Michael Persing at Wastl Chiropractic
as presented.
FACTS:
• The application has been reviewed by staff in the Police Department, The Police Chief is
recommending denial of the application for reasons outlined in the Police report.
ATTACHMENTS:
• Application without page number.
• Police report without page number.
3�
CONSENT AGENDA
Eagan City Council Meeting
May 20, 1996
• : r•i� : i 1 ► * f � } s r � y '� 11
To approve the agreement with Dakota County in the amount of $6,000 to provide
Sentence to Service (STS) crews to the City.
The City has worked with Dakota County for several years in providing work
service prospects for S.T.S. crews. In 1995, the County added an additional crew
and requested financial participation from communities benefiting from the
program. Eagan, Apple Valley and Burnsville have partnered together to create a
new crew in 1995. This agreement would continue that partnership.
P. S.T.S. crews consist of 6-9 people and have a supervisor assigned to them.
► Crews are not allowed to perform bargaining unit work.
► A crew will be in Eagan no less than 40 days. ( In 1995 they were in Eagan for
approximately 50 days.)
► The crew's average cost to the City is $150.00 per day.
► Projects include landscaping (City Hall/Civic Arena), painting, etc.
None
KV:cm
Agenda Information Memo
May 20, 1996 Eagan City Council Meeting
WAIVER AND CONSENT TO QUIET TITLE ACTION
DEERWOOD TOWNHOMES
ACTION TO BE CONSIDERED
To approve the commencement of a Quiet Title Action for Deerwood Townhomes.
FACTS:
In order to clear title to several portions of the Deerwood Townhomes plat, Good Value Homes
has worked with the City Attorney's office to commence a Quiet Title Action. The City's
interests as represented in the plat will not be compromised by this action and it will permit Good
Value to finalize its plat by clearing any title questions.
ATTACHMENTS:
City Attorney's memorandum on pages 31 through
MEMORANDUM
TO: Tom Hedges, City Administrator
FROM: Jim Sheldon, City Attorney
RE: Deerwood Townhomes - Good Value Homes Quiet Title Action
DATE: May 1, 1996
Good Value Homes has approval fi•om the City to plat "Deerwood Townhomes". The City's plat
approval has been extended since Good Value has stated that there were title problems with its
ownership of the Deerwood Townhomes property. The City has already adopted a resolution of
vacation for old easements for Deerwood Drive. Deerwood Drive was relocated to the south of
the Deerwood Townhomes plat with the construction of 35E. The City has also given Good
Value a Quit Claim Deed for any property interest that the City would have in real estate which
will eventually be platted as Deerwood Towuhomes.
Good Value Homes started a quiet title action (lawsuit) to get a judicial determination on the
ownership of the property. This quiet title action is a step that Good Value Homes will need to
allow Good Value to complete its plat of the Deer%vood Towuhome property.
We ask: the council to authorize a waiver of the City's right to file an answer in the quiet title
action and consent to the entry of a judgment that the City has no interest in the property.
Whatever interest the City will acquire in the plat of the property will not be affected by this
action.
If you have any questions, please feel fi-ee to contact me. For reference, I am enclosing a diagram
of the property discussed herein and a copy of my letter to attorney Johnson together with the
consent and waiver form.
JFS/sr
C C :
3 I
4
LARRY S. SEVERSON
JAMES F. SHELDON
MICHAEL G. DOUGHERTY•
MICHAEL E. MOLENDA
SEVERSON, SHELDON,
DOUGHERTY & MOLENDA, P.A.
A PROFESSIONAL ASSOCIATION
ATTORNEYS AT LAW
SUITE 600
7300 WEST 147TH STREET
APPLE VALLEY, MINNESOTA 55124-7538
(612)432-3136
TELEFAX NUMBER 432-3780
May 1, 1996
Mr. Lawrence R. Johnson
Barna, Guzy & Steffen, Ltd.
400 Northtown Financial Plaza
200 Conn Rapids Boulevard
Minneapolis, Minnesota 55433-5894
RE: Good Value Homes, Inc. v. City of Eagan and State of Minnesota
Dear Mr. Johnson:
For your reference, I am enclosing Waiver and Consent to Judgment.
LOREN RI. SOLFEST
ANNETTE M. MARGARIT
SHARON K. HILLS
ROBERT B BALER
CHRISTOPHER A. GROVE
This will acknowledge that Eagan has previously given you a Quit Claim Deed for the properties
described in the Complaint and vacated right of way as set forth in the Resolution of the City of
Eagan attached to your Complaint.
We expect that the consent by the City will allow you to plat the property known as "Deerwood
Townhomes". Please contact me if you have an), questions or concerns.
On a housekeeping matter, I suggest that you review the legal descriptions as set forth in your
paperwork. Specifically, in Tract One and in Tract Three the word angle is spelled as angel (4th
line from the bottom) and in Tract Two the work to is spelled of (4th line from the bottom).
I trust you will make the necessary corrections.
Very truly yours,
James F. Sheldon
JFS/sr
Enc.
INDIVIDUAL ATTORNEYS ALSO LICENSED IN IOWA OR WISCONSIN
.CERTIFIED REAL PROPERTY LAW SPECIALIST. MSBA
STATE OF MINNESOTA
:itl 4 W�•)A30like i1
Good Value Homes, Inc., a Minnesota
corporation,
Plaintiff,
VS.
City of Eagan, a municipal corporation
under the laws of the State of Minnesota,
and State of Minnesota, Department of
Transportation, an agency of the State
of Minnesota,
Defendants.
DISTRICT COURT
FIRST JUDICIAL DISTRICT
Other Civil/Quiet Title
File No. l 1 -Gc 9�-I�85
WAIVER AND CONSENT
TO JUDGMENT
The undersigned hereby waives its right to file and Answer
in the above -entitled proceeding and consents to the entry of
judgment for the relief requested by the Plaintiff.
Dated:
Dated:
CITY OF EAGAN, a municipal
corporation under the laws of the
State of Minnesota
By:
Its:
STATE OF MINNESOTA, DEPARTMENT OF
TRANSPORTATION
By:
Its:
40
Agenda Information demo
May 20,1996
PUBLIC HEARINGS
A. PROJECT 702 WOODGATE 2ND & 3RD ADDITION
B. PROJECT 703 MALLARD PARK 2ND ADDITION
ACTION FOR COUNCIL CONSIDERATION: To close the public hearing and
approvelmodify/continue/deny Project 702 (Woodgate 2nd & 3rd Addition - Street Rehabilitation)
and/or Project 703 (Mallard Park 2nd Addition - Street Rehabilitation) and, if approved, authorize
the preparation of detailed plans, specifications, and appraisals.
FACTS:
• In 1991, the Woodgate 2nd & 3rd Addition was first identified in the City's 5 -Year CIP for local
street rehabilitation. In 1993, Mallard Park 2nd Addition was added to the City's long-term 5 -
Year CIF program. Both neighborhoods were then scheduled for consideration for the 1996
construction program.
• On February 6, 1996, the City Council authorized the preparation of a feasibility report to
consolidate all information regarding this project, its estimated costs and proposed financing
methods. This feasibility report was completed and presented to the Council on April 2, 1996,
with a public hearing being scheduled for May 20. A copy of the feasibility report is enclosed.
• On 'March 25 and April 22, informational neighborhood meetings were held with all interested
an&.'or affected property owners. Enclosed are minutes from those meetings.
• All notices have been published in the legal newspaper and sent to all affected property owners
informing them of this public hearing. There are 39 properties within Mallard Park 2nd Addition,
and 128 property owners in the Woodgate 2nd & 3rd Addition,
ISSUES:
The majority of the comments from the informational meetings seem to center around the City's
Special Assessment/Financing Policy, the need for the improvement in relation to the age of the
streets andlor the adequacy of the City's maintenance during the life of the subdivisions. A memo
summarizing the maintenance history within these developments has been provided by the
Superintendent of Streets/Equipment and indicates that typical routine maintenance has been
provided.
The City's policy regarding the financing of local street reconstruction was established in 1989
after an extensive survey of 11 suburban communities and a variety of alternative financing
methods. The application of this financing policy into a 5 -Year CIP was again discussed in detail
in 1992. Background reports prepared by staff summarizing these issues are also enclosed for
Council's reference. Staff will be available to address these specific issues and any others that
may arise during the public hearing.
4(
ATTACHMENTS:
• Feasibility report, pages through. /
• Minutes of neighborhood meeting of March 25, pages through(Q�.
• Minutes of neighborhood meeting of Ap ' 22, pages through_.
• Letters of objection/support, pages through
• Pavement life cycle chart, page
• Maintenance History, pages zrO through .
• Street reconstruction assessment policy (9-8-89) and financing options (5-22-92), distributed
under separate cover.
T�
FEASIBILITY STUDY
FOR
WOODGATE 2ND ADDITION -CITY PROJECT 702
MALLARD PARK 2ND ADDITION -CITY PROJECT 703
STREET RECONSTRUCTION
CITY OF EAGAN
APRIL 1996
I hereby certify that this plan, specification, or report was prepared by me or under my direct
supervision and that I am a duly registered Professional Engineer under the laws of the State
of Minnesota.
Gregory J. #to e 1, P
Reg. No. 2317
4f-
RTielred by: Steven . Gatlin, P.E.
Reg. No. 12754
FEAS-112.0"
O,a #TOS
Date
MSA, Consulting Engineers
1326 Energy Park Drive
St. Paul, MN 55108
Phone #: (612) 644-4389
Fax #: (612) 644-9446
112-0.4-10
.11S1-
MS11111GE1G111M April 22, 1996
W.N.C.4i
OFFICES IN:
MINNEAPOUS
PRIOR LAKE
5i. PA4EAS.1L:.044
WASECA
RE: WOODGATE 2ND ADDITION - CITY PROJECT NO. 702
MALLARD PARK 2ND ADDITION - CITY PROJECT NO. 703
STREET REHABILITATION IMPROVEMENTS
Dear Mayor and City Council:
Please find attached the revisions to the feasibility study for the rehabilitation of the
streets within the Woodgate 2nd Addition and Mallard Park 2nd Addition. It is our
recommendation that the project, as proposed in this study, is feasible. Please contact
our office if you have questions or require further information regarding this project.
Sincerely,
MSA, CONSULTING ENGINEERS
Steven D. Gatlin, P.E.
Project Manager
SDG:tw
Attachments
Reviewed by/
Reviewed by:
An Equal Cq.,por=ity Employer
4z-r'1q6
Dat
4.,,22-46
Date
112-04-1-10
File: 112-044-10
1326 Energy Pork Drive
St. Poul, MN 55108
612.64-4389
1.800.888.2923
Honorable Mayor and City Council
Fox: 612.644.9446
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
W.N.C.4i
OFFICES IN:
MINNEAPOUS
PRIOR LAKE
5i. PA4EAS.1L:.044
WASECA
RE: WOODGATE 2ND ADDITION - CITY PROJECT NO. 702
MALLARD PARK 2ND ADDITION - CITY PROJECT NO. 703
STREET REHABILITATION IMPROVEMENTS
Dear Mayor and City Council:
Please find attached the revisions to the feasibility study for the rehabilitation of the
streets within the Woodgate 2nd Addition and Mallard Park 2nd Addition. It is our
recommendation that the project, as proposed in this study, is feasible. Please contact
our office if you have questions or require further information regarding this project.
Sincerely,
MSA, CONSULTING ENGINEERS
Steven D. Gatlin, P.E.
Project Manager
SDG:tw
Attachments
Reviewed by/
Reviewed by:
An Equal Cq.,por=ity Employer
4z-r'1q6
Dat
4.,,22-46
Date
112-04-1-10
CITY OF EAGAN
WOODGATE 2ND ADDITION (CITY PROJECT NO. 702)
AND MALLARD PARK 2ND ADDITION (CITY PROJECT NO. 703)
STREET RECONSTRUCTION
TABLE OF CONTENTS
1=
Transmittal Letter ........................ , ...................... I
Table of Contents ...................
Introduction..............................................,... 1
Scope......................................
Existing Conditions ............................................. 1
Exhibit 1 - Project Location Map ................................ 2
Proposed Improvements ...................... . ................ 4
Easements and Permits ................................. .. .... 4
Exhibit 2a - 2b - Street Sections .............................. 5 & 6
ProjectCost .................................................. 7
Assessment Area ............................................... 7
Assessment Table .......................................... 8
Exhibit 3 - Assessment Area Map ..................... 9
Assessments..................................................10
Financing.................................................... 11
Project Schedule ............................................... 11
Recommendations .............................................. 12
Conclusion ................................................... 12
Appendix A - Preliminary Cost Estimate
Appendix B - Preliminary Assessment Roll
FF -AS -112.043 ii 112-G44-10
INTRODUCTION
This feasibility study is submitted as required under Minnesota State Statute 429 regarding the
assessment of public improvements. The City of Eagan authorized the feasibility study for the
rehabilitation of approximately 1,900 linear feet of streets within the Mallard Park 2nd Addition
and approximately 5,000 linear feet within the W000dgate 2nd Addition, located adjacent to
Johnny Cake Ridge Road and south of Diffley Road. A portion of Walnut Lane, which is located
in the Woodgate 3rd Addition, is also being rehabilitated at this time as part of the Woodgate 2nd
Addition project. The locations of the proposed improvements are shown on Exhibit 1.
This feasibility study investigates the street improvements necessary to bring the roadway surfaces
of these areas to a condition which conforms to the City of Eagan standard for 7 -ton residential
roadways. The report also provides costs associated with the rehabilitation, which will not alter
the existing street dimensions. The area under study is currently zoned residential.
SCOPE
The purpose of this report is to analyze the feasibility of rehabilitating the various streets
presented on Exhibit 1. It is proposed to rehabilitate the existing bituminous pavement by
reconstructing the full pavement section. The existing concrete curb and gutter will not be
removed unless it shows signs of distress or settlement, in which case, it will be sawcut, removed,
and replaced. Storm drainage improvements will consist of structure adjustments to match the
exiting utilities with the new street grade. Minor subgrade drainage improvements will be
installed in areas showing frost damage or distress, indicative of poor subgrade drainage and
moisture problems.
Project funding will also be addressed within this report. The costs of the projects, shown in
Appendix A, include an estimated construction cost based upon 1995 construction bids received
on similar projects. Also included is a 10% contingency cost and a 35% indirect cost which
includes anticipated design and construction engineering, administration, legal, and fiscal
expenses. A preliminary assessment roll is included as Appendix B. It was prepared in
accordance with the City of Eagan's current special assessment policy. Sources of funding include
both City funds and assessments to private property. City funds are used to finance curb, utility,
and storm sewer repairs, as well as 25 % of street rehabilitation costs.
EXISTING CONDITIONS
Core samples and soil borings were obtained by American Engineering Testing (AET) in order
to evaluate the existing pavement sections, subgrade conditions, and necessary requirements to
meet the City standard 7 -ton design. The City employed AET to perform the required tests which
consisted of ten flat auger borings from which pavement thicknesses were measured. The existing
pavement sections ranged in thickness from 1.75 to 3.0 inches of bituminous, with an average
thickness of approximately 2.45 inches. The aggregate base material was mostly brown, silty
sand with gravel and its average thickness was estimated at 5.4 inches. Soil borings were
performed to depths of 4.5 feet.
ZIP
FEAs-112.au -1- 112-0.4-10
PROD. NO. 703
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PROD. NO. 702
WOOMATE 2ND AMMON
PROD. NO. 702
MALLARD PARK 2ND ADDMOL)N
PROJ. NO. 703
CRY OF EAGAN ��
PROJECT LOCATION M
0 1200
Pavement Conditions
The Deflection Testing Analysis Report, dated 1993, for the City of Eagan was reviewed to help
evaluate the condition of the streets. According to this report, the average existing granular
equivalency (GE) for the Mallard Park 2nd Addition is 11.9", with a GE range from 11.0" to
12.8". The average R -value for the Mallard area is between R-20 and R-27. The Woodgate 2nd
Addition has an average GE of 11.6", with a GE range from 10.6" to 12.7". The average R -value
for the Woodgate area lies between R-22 and R-27.
The Pavement Condition Index (PCI) was another source used to evaluate the condition of the
streets. The PCI is a procedure that is used to prioritize street improvements and manage the
overall pavement system. When effectively using this approach, streets are maintained at a higher
service condition for a lower, long-term cost. The PCI values rank the surface condition of the
roadway on a scale from 0 to 100, with 100 being the best. This is an important aspect of street
evaluation from which the following maintenance requirements can be utilized:
Table One
PCI Rating
Maintenance Required
55-100
Crack Filling/Seal Coat
35-55
Bituminous Patch/Overlay
0-35
Reconstruction
As outlined above, PCI ratings below 35 generally require removal of the existing pavement and
reconstruction. Based upon the settlement of the street and soil borings, the existing aggregate
base and subgrade may require removal and reconstruction. PCI ratings between 3.,5 and 55
indicate a street surface that can be restored through patching deteriorated areas and overlaying
the street to provide an improved surface. Those streets greater than 55 indicate the need for
routine street maintenance in the form of crack filling and seal coating.
The PCI ratings analysis shows that the majority of the streets within the Woodgate 2nd/ Mallard
Park 2nd neighborhood have deteriorated to the point that reconstruction is prudent and
appropriate. The average PCI rating for streets within Mallard Park 2nd is 17, while that of
Woodgate 2nd is 28.
The streets within the Woodgate 2nd Addition contain large potholes and extensive alligator
cracking. The streets within the Mallard Park 2nd Addition are also experiencing alligator
cracking. Reconstruction will include measures to decrease the rate of decay in the future. These
measures include edge drains and a select granular subcut to drain subsurface moisture, which will
prevent frost heave and subsequent soil strength loss. These improvements will increase the
effective service life of these streets.
4 �
FEAS-11-1.044 -3- , ,,1„.,_ 1 n
Storm Drainage Conditions
According to the City of Eagan Public Works staff, and a general review of the storm drainage
systems, the existing storm drainage system within the development is adequate to handle the
storm runoff from the area. However, several catch basins have settled over the design life of the
existing streets and will require adjustment and minor repair.
PROPOSED IMPROVEMENTS
Street Improvements
The proposed street width and grade throughout the Mallard Park/Woodgate area will match the
existing roadway. It is currently 34' wide from back of curb to back of curb, with surmountable
concrete curb. Deteriorated street sections will receive complete reconstruction, which will
include some subgrade correction and drainage improvements where warranted. We have
estimated that approximately 15 % of the street length requires correction based on existing
subgrade soil conditions. Based upon visual field inspection during construction, the Engineer
and City Construction Superintendent will determine which areas are to include the subgrade soil
corrections. The subgrade drainage improvements include the installation of perforated drain tile
and geotextile fabric. The proposed pavement cross-section is shown in Exhibits 2a and 2b.
The curb and gutter is to be replaced only where necessary, due to such conditions as settlement,
cracking, or scaling. An estimate of approximately 15% -'of the entire curb length has been
included for replacement. The costs associated with the reconstruction of the roadways are
presented in the cost section of this feasibility study (Appendix A). One item to note in the cost
section is that the pavement removal includes removal of the entire pavement section to the
subgrade.
Storm Sewer Improvements
No major storm sewer improvements are proposed in the scope of this project. The improvements
will primarily consist of structure adjustment to provide surface continuity with the new pavement
surface.
Sanitary Sewer and Water Repairs
According to City of Eagan Public Works staff, no sewer or water utility repairs are necessary.
Utility adjustments will be included in the project plans and completed as a street repair expense.
The adjustments include gate valve, manhole and catch basin adjustments. The estimated cost for
these repairs and improvements is outlined in Appendix A.
EASEMENTS AND PEILNUTS
All street and storm sewer work will be conducted within the existing roadway right-of-ways;
therefore, no additional easements or permits are anticipated.
LR
FFAs -112.044 -4- 112-04. 10
14' 16' _--. I� 16'
` EXISTING SURMOUNTABLE
CURB & GUTTER
sun
REMOVE EXISTING PAVEMENT
(CONCRETE CURB & GUTTER
WILL REMAIN IN PLACE)
14'
I 1 1/2' 2341 TYPE 41 BITUMINOUS WEAR COURSE
i TACK COAT
4" PERF. HDPE 1 1/2' 2331 TYPE 32 BASE COURSE
EDGEORAIN WITH
GEOTEXTILE SOCK 6' CLASS 5 AGGREGATE BASE
(AS NECESSARY) _ 12" SELECT GRANULAR (AS REQUIRED)
RECONSTRUCTION SECTION
(w/ SUBCUT)
EA044EX
WOODGATE 2ND ADDMON
PROD. NO. 702
MALLARD PARK 2ND
PR. NO.703
CITY OF EAGAN
CONSUI,3c Mum PROJECT STREET S
ROW
IEKm0LED r�
22 LIA�
city of cegan
R
lz
14' - I _ 16'
EXISTING SURMOUNTABLE
CURB & GUTTER
I !
REMOVE EXISTING PAVEMENT
(CONCRETE CURB & GUTTER
WILL REMAIN IN PLACE)
16' 1 14
I 1 1/2' 2341 TYPE 41 BITUMINOUS WEAR COURSE
TACK COAT
1 1/2 2331 TYPE 32 BASE COURSE
` 6' CLASS 5 AGGREGATE BASE
RECONSTRUCTION SECTION
(NON-SUBCUT AREAS)
EA044EX
WOODGATE 2ND ADDMON
IPROJ. NO. 702
MALLARD PARK 2ND
PROJ. N0.703
CITY OF E4
CON$DZ'1N DOME PROTECT STREET TION.,i'
ROW
PROJECT COST
The following is a summary of the anticipated costs for the project. A more detailed analysis of
the construction costs is presented in Appendix A of this report.
A. Street Costs - Woodgate 2nd Addition
Bituminous Pavement $403,922.88
Concrete Curb and Gutter Repairs 34.093.12
TOTAL COST $438,016.00
B. Street Costs - Mallard Park 2nd Addition
Bituminous Pavement $158,445.13
Concrete Curb and Gutter Repairs 12.397.50
TOTAL COST $170,842.63
The estimated total project costs for the Woodgate 2nd Addition and the Mallard Park 2nd
Addition are based upon estimated construction costs plus additional costs which include 35% for
indirect costs and a 10% contingency factor. The 35 J accounts for engineering, city
administration, and fiscal and legal expenses.
PROJECT REVENUE
A summary of revenue sources is presented below:
Project
Project
Project
Cost
Revenue
Balance
A. Bituminous Street Reconstruction $562,368
$421,776
-$140,592
B. Concrete Curb Repair/Replacement 46.491
-0-
_ 46.491
$608,859
$421,776
$187,083
The anticipated project deficit is approximately $187,000 which will be the responsibility of the
major street fund.
Sa-
FEAS-112.044 -7- 1 r) nil in
ASSESSINMti"r AREA
The Mallard Park 2nd assessment area includes a total of 39 single family residential lots.
Woodgate 2nd and 3rd includes 114 assessable lot equivalents. This number is a result of 72
single family residential units and 56 townhome units at a .75 assessment application (42 lot
equivalents), in accordance with the City of Eagan's current assessment policy.
The area to be included for assessment purposes is presented on Exhibit 3 and includes the
following:
FEAs-111OU
-8- 112-044-:0
EA044EX
COISULTOIC IRS
CRY OF EAGAM
PROJECT ASSESSMENT
0 400
[EKH ,
mst65)
city aF cages n
ASSESSMENTS
Assessments are proposed to be levied against the benefitted properties as outlined in the City of
Eagan's current assessment policy. A summary of the assessment policy for this project is
presented below and a preliminary assessment roll and a constant principle payment schedule have
been included as Appendix B of this report. The assessments presented are based upon
preliminary cost estimates and will be revised based upon the actual final construction costs.
The method used for determining the assessment per lot equivalent is presented below. As
indicated in the above table, residents are not assessed for the repairs to existing concrete curb and
gutter or utility repairs and adjustments.
Lot Equivalent Assessment for Woodgate 2nd Addition
Total Amount Assessed as Street Construction:
Minus City's Share (25% of Total):
Equals Amount Assessed to Residents:
Divided by 114 benefitting lot equivalents:
Equals Lot Equivalent Street Assessment:
Lot Equivalent Assessment for Mallard Park 2nd Addition
Total Amount Assessed as Street Construction:
Minus City's Share (25 % of Total):
Equals Amount Assessed to Residents:
Divided by 39 benefitting lot equivalents:
Equals Lot Equivalent Street Assessment:
$403,922.88
- $100.980.72
$302,942.16
14
—12,65739
$158,445.13
- —$39.611.28
$118,833.85
— 39
47.
According to City policy, townhomes share the equivalent lot assessment area of the road abutting
their property at 75 % of the typical residential equivalent. The procedure used to determine the
unit equivalent assessment per lot for townhomes is shown below:
S�
FEas-112.044 -10- 112444-10
Zoning Type
Residential/Duplex
All Other Types
Assessed
City
Assessed
City
'
Bituminous Street Construction
75%
25%
100%
0%
Concrete Curb Repairs (existing)
0%
100%
0%
100%
Storm Sewer Repairs
070
100%
0%
100%
Sanitary Sewer/Watermain Repairs
0%
100%
0%
100%
The method used for determining the assessment per lot equivalent is presented below. As
indicated in the above table, residents are not assessed for the repairs to existing concrete curb and
gutter or utility repairs and adjustments.
Lot Equivalent Assessment for Woodgate 2nd Addition
Total Amount Assessed as Street Construction:
Minus City's Share (25% of Total):
Equals Amount Assessed to Residents:
Divided by 114 benefitting lot equivalents:
Equals Lot Equivalent Street Assessment:
Lot Equivalent Assessment for Mallard Park 2nd Addition
Total Amount Assessed as Street Construction:
Minus City's Share (25 % of Total):
Equals Amount Assessed to Residents:
Divided by 39 benefitting lot equivalents:
Equals Lot Equivalent Street Assessment:
$403,922.88
- $100.980.72
$302,942.16
14
—12,65739
$158,445.13
- —$39.611.28
$118,833.85
— 39
47.
According to City policy, townhomes share the equivalent lot assessment area of the road abutting
their property at 75 % of the typical residential equivalent. The procedure used to determine the
unit equivalent assessment per lot for townhomes is shown below:
S�
FEas-112.044 -10- 112444-10
Townhome Unit Assessments (Woodgate 2nd and 3rd)
Single Family Residential Assessment: $2,657.39
Multiplied by 75 % x 75
Equals Multi -Unit Assessment Rate $1=
FINANCING
The recommended means of financing the reconstruction of streets within the Mallard Park 2nd
Addition and Woodgate 2nd Addition is through a combination of special assessments to benefitted
properties and City street and utility funds. The benefitted properties are proposed to be assessed
in accordance with the City's current assessment policy.
The City will assume a portion of the project costs for the street reconstruction, concrete curb and
gutter repairs, and the costs associated with the utility maintenance and repairs. Assessments will
be paid either upon completion of the assessment hearing or over a 15 -year period at an interest
rate determined by the bond sale at the time the project is awarded. A preliminary assessment roll
is included as Appendix B of this report. It addresses proposed assessment amounts to each
specific property within the project scope. The estimated assessment per lot equivalent for
Woodgate 2nd Addition is $2,657.39 and for Mallard Park 2nd Addition is $3,047.02. The unit
assessment for townhomes in the Woodgate 2nd and 3rd Additions project is $1,993.04.
PROJECT SCHEDULE
Public Informational Meeting March 25, 1996 &
April 22, 1996
City Council Receives Feasibility Report April 2, 1996
Public Hearing /City Orders Plans and Specifications May 20, 1996
City Council Receives Plans & Specifications & Sets Bid Opening June 18, 1996
Bid Opening July 11, -1996
City Council Receives Bids / Awards Contract July 16, 1996
Construction Begins August, 1996
Construction Complete October, 1996
Assessment Hearing February -March 1997
First Payment Due November 1998
FE.as-112.044 -11- 112-0"-10
SUNLUARY OF RECOIVMNDED IMPROVEMENTS
Street Reconstruction/Rehabilitation
Based upon the core samples collected by AET, existing PCI ratings, average granular
equivalencies, and on-site observations, complete reconstruction of roadways within Mallard Park
2nd Addition and Woodgate 2nd Addition is necessary. The roadways will be reconstructed with
subgrade drainage improvements incorporated as needed, as shown on Exhibit 2.
Storm Sewer
The storm sewer improvements would include catch basin and manhole adjustments throughout
the entire project area to match the new roadway surface and minor repairs.
Other Utilities
All sewer and water utility structures would be adjusted to match the newly constructed street
surface. No other major repairs or modifications are recommended.
Restoration
All boulevard areas that are disturbed during construction will be restored to their original
condition.
CONCLUSION
The Woodgate 2nd Addition/Mallard Park 2nd Addition Reconstruction project is technically
feasible from an engineering standpoint and the improvements are in accordance with the Master
Street Plan for the City of Eagan. The project can best be carried out as a single contract.
The costs of the Woodgate 2nd Addition and Mallard Park 2nd Addition street improvements are
estimated at $438,016 and $170,843, respectively. The project would be completed during the
summer of 1996, in accordance with the schedule provided in this report. The project would be
funded through special assessments to the benefitted properties and City of Eagan funds. The
anticipated assessment per lot equivalent for street reconstruction for Woodgate 2nd Addition and
Mallard Park 2nd Addition ranges between $2,600.00 and $3,100.00. The unit assessment for
townhomes in the Woodgate 2nd Addition project area is approximately $2,000.00. The estimated
City of Eagan cost for the Woodgate 2nd Addition and Mallard Park 2nd Addition is $187,082.
This amount includes 25 % of the street rehabilitation costs and the non -assessed curb replacement
and restoration costs.
FEAs-i s2.o"
112 043 10
APPENDIX A
�5f
FFAS- 111 MA
Appendix A
Preliminary Cost Estimate
Woodgate 2nd Addition
Street Rehabilitation Project # 702
Schedule I: Street Rehabilitation - Wood
ate 2nd Addition
10% Contingency Cost:
$27,856.75
35% Indirect Costs
$97,498.63
Total Street Cost
$403,922.88
Unit
Extended
Item
uanti
Unit
Cost
Cost
Mobilization
1
LS 1
$5,000.00
$5,000.00
Pavement Removal
20,200
SY
$2.50
$50,500.00
Subgrade Excavation
1,000
CY
$5.75
$5,750.00
Subgrade Preparation
49
RDSTA
$200.00
$9,800.00
Geotextile Fabric
3,050
SY
$2.00
$6,100.00
Select Granular Borrow
1,025
CY �
$7.251
$7,431.25
Aggregate Base, Class 5
7,850
TON
$7.25
$56,912.50
Concrete Valley Gutter
2201SF
$4.00
$880.00
Type 31 Bituminous Base Course
2,600
TON
$21.50 '
$55,900.00
Bituminous Tack Coat
1,025'
GAL
$1.15
$1,178.75
Type 41 Bituminous Wear Course
2,000
TON
$24.50 .
$49,000.00
Perforated Drain Tile
I9410
LF
$8.50
$11,985.00
Drain Tile Connections
6
EA
$110.00
$660.00
Catch Basin Adjustment
22
EA :
$225.00
$4,950.00
Manhole Adjustment
33
EA
$225.00
$7,425.00
Gate Valve Adjustment12
EA
$165.00
$1,980.00
Remove and Replace Driveway
70
SY
$27.50
$1,925.00
Sod Lawn and Boulevard j
I
340
SY
$3.50
$1,190.00
Construction Cost:
$278,567.50
10% Contingency Cost:
$27,856.75
35% Indirect Costs
$97,498.63
Total Street Cost
$403,922.88
Schedule II: Concrete Curb Repairs - Woodgate 2nd Addition
Unit Extended
Item uantiUnit Cost Cost
Concrete Curb Removal I 1,650.0 LF $3.25 $5,362.50
;Concrete Curb and Gutter D412 1.650.0 _LFI $11.00 $18.150.00
Construction Cost: $23,512.50
10% Contingency Cost: $2,351.25
35% Indirect Costs $8,229.38
Total Concrete Curb Cost $34,093.13
Total Project Cost- Woodgate 2nd Addition $438,016.00
Appendix A (cont'd.)
Preliminary Cost Estimate
Mallard Park 2nd Addition
Street Rehabilitation Project # 703
Schedule III: Street Rehabilitation - Mallard Park 2nd Additinn
Item
uantit'
Unit
Unit f
Cost
EVended
Cost
fMobilization
1
LS
$5,000.00
$5,000.00
Pavement Removal
8,000
SY
$2.50
$20,000.00
Subgrade Excavation
400
CY
$5.75
$2,300.00
Subgrade Preparation
19
RDSTA
S200.00,
$3,800.00
Geotextile Fabric
1,200
SY,
$2.00
$2,400.00
Select Granular Borrow
400
CY
$7.25
$2,900.00
Aggregate Base, Class 5
3,050
TON
$7.25
$22,112.50
Type 31 Bituminous Base Course
1,000
TON
$21.50
$21,500.00
Bituminous Tack Coat
400
GAL
$1.15:
$460.00
Type 41 Bituminous Wear Course
775
TON
$24.50
$18,987.50
Perforated Drain Tile
530
LF
$8.50
$4,505.00
Drain Tile Connections
2
EA
$110.00
$220.00
Manhole Adjustment
10
EA
S225.00,
$2,250.00
Gate Valve Adjustment
4
EA
$165.00
$660.00
Remove and Replace Driveway
30:
SY
$27.50
$825.00
Sod Lawn and Boulevard
135'
SY!
$3.50
$472.50
Construction Cost: $108,392.50
10% Contingency Cost: $10,839.25
35% Indirect Costs $37,937.38
Total Street Cost $157,169.13
Schedule IV: Concrete Curb Repairs - Mallard Park 2nd Addition
IUnit Extended
Item uantit+, Unit Cost Cost
Concrete Curb Removal 600.0 LF $3.25 $1,950.00
Concrete Curb and Gutter D412 600.0 LF $11.00 $6.600.00
Construction Cost: $8,550.00
10% Contingency Cost: $855.00
35% Indirect Costs $2,992.50
Total Concrete Curb Repairs S12,397.50
Total Project Cost- Mallard Park 2nd Addition S169,566.63
l� o
FEAS-11 2.044
APPENDIX B
ce �
1>>-oa--io
Appendix B
Preliminary Assessment Roll
Woodgate 2nd Addition - Project # 702
IM211ard Park 2nd Addition - Project # 703
Woodgate 2nd Addition:
Total Number
I
Total # of Lot
Assessment
Total
Parcel
Total Number
Total # of Lot I
Assessment
Total
Description
I of Lots
I Equivalents I
Per Lot
Assessment
Woodgate 2nd Addition
I 30
I
53,047.02
591,410.65
Block 1, Lots 1-16•
I 16
{1 12
S1,993.04
531,888.65
Block 2, Lots 1-16'
16
12
51,993.04
S31,888.65
Block 2, Lots 19-22
4
4
$2,657.39
$10,629.55
Block 3, Lots 1-9
! 9
9
$2,657.39
523,916.49
Block 4, Lots 1-16
16
16
S2,657.39
$42,518.20
Block 5, Lot I
I
1
52,657.39
52,657.39
Block 6, Lots ]-19
19
19
52,657.39
550,490.36
Block 7, Lots 1-18
18
18
52,657.39
$47,832.97
Block 8, Lots 1-5
5 I
5
52,657.39
$13,286.94
Woodgate 3rd Addition
Block 4, Lots 1-16•
16
12
51,993.04
531,888.65
Block 5, Lots 1-8'
8
6
51,993.04
515,944.32
TOTAL:
128
114
S302,942.16
• The asterik indicates townhomes.
Mallard Park 2nd Addition:
Parcel
Total Number
I
Total # of Lot
Assessment
Total
Description
of Lots
I Equivalents I
Per Lot I
Assessment
Mallard Park 2nd Addition
Block I, Lots 1-7; 21-33
I 30
30
53,047.02
591,410.65
Block 2, Lots 1-9
9
9
53.047.0.2 ,
$27,423.20
TOTAL:
! 39
I 39 f
I
5118.833.85
INDIVIDUAL ASSESSMENT SCHEDULE
Constant Principle Payment Method
WOODGATE 2N7) ADDMON
AWL RD PARK 2ND ADDITION
Owner: FMM(OWNER) Legal Description:
Parcel: FIELD(PIN) Addition:
Interest Stan Date:
Repayment Period:
Interest Rate:
Assessments
a. IMPROVEMENTS
b.
15Nov98
15 years
8.0%
Quantity Unit Measure
1 LOT
FIEI.D(LOT DES)
FIELD(SUBDIV)
Unit Price Amount
$2.756.71 $2,756.71
Total Assessment $2,756.71
YEAR
ANNUAL
PRINCIPAL
INTEREST
PRINCIPAL
PAYMENT
PAYMENT
PAYMENT
REMAINING
1998
$2,756.71
1999
5432.11
$183.78
S248.33
52,572.93
2000
$389.62
5183.78
S205.83
$2,389.15
2001
$374.91
5183.78
5191.13
$2,205.37
2002
$360.21
$183.78
$176.43
$2,021.59
2003
S345.51
$183.78
5161.73
S1,837.81
2004
$330.81
$183.78
5147.02
$1,654.03
2005
$316.10
$183.78
$132.32
$1,470.25
2006
$301.40
$183.78
5117.62
51,286.46
2007
5286.70
5183.78
$102.921
$1,1Q2.68
2008
$272.00
$183.78
588.21
S918.90
2009
S257.29
5183.78
573.51
$735.12
2010
S242.59
$183.78
558.81
5551.34
2011
5227.89
$183.78
$44.11
5367.56
2012
$213.19
$183.78
$29.40
$183.78
20I3
$198.48
5183.78
S14.70
50.00
54,548.80
Total of Annual Payments
Note: The interest payment for 1999 includes $27.79 for interest accrued from 15Nov98 to O1Jan99.
MEMO: Minutes of Informational Meeting for Woodgate 2nd Addition (Proj. 702) /
Mallard Park 2nd Addition (Proj. 703)
DATE: March 25, 1996
FILE: 112-044-10
BY: Kirsten Olson
Meeting. Minutes
Steve Gatlin, from MSA Consulting Engineers, opened the meeting to discuss these projects at
6:30 p.m., March 25, 1996. The meeting attendance sheet is attached. Arnie Erhart,
Superintendent of Streets for the City of Eagan, began the presentation with a discussion of the
decay curve for streets and the City's Pavement Management Program (PMP). He also reviewed
PCI Ratings, which prioritize needed street improvements and the City's 5 -year CIP.
Steve Gatlin then explained the results of the feasibility investigation into the Woodgate 2nd /
Mallard Park 2nd Additions. The precise boundaries of the project were delineated and the
existing street conditions were discussed along with the recommended construction. Steve
explained that upon the recommendation of Wayne Schwanz, Superintendent of Utilities for the
City of Eagan, no utility repairs were needed, aside from manhole adjustments to bring exiting
utilities flush with the grade of the street. The final items discussed were estimated project costs.,
assessments, and project schedule.
The floor was then opened for questions. Following is a summary of the questions asked and
their answers:
Q. How old are streets when they usually fail?
A. Approx. 20+ years.
Q. How old are Mallard Drive and Mallard Circle?
A. It was found that plans were dated in 1978, however, certain houses along the roadway were
said to be built 12-14 years ago.
Q. If these streets are relatively young and already failing, can restitution be demanded from the
developer who built the streets?
A. Not after this length of time. The street soil borings showed the developer did conform to the
standards that existed then. Later in the meeting, it was discovered there was heavy truck traffic
on Mallard Drive.
Q. Why did the streets need to be totally reconstructed?
A. It was explained that the existing concrete curb & gutter was only to be spot -replaced and
otherwise would remain in-place. Only the pavement between the curbs shall be removed and
replaced and construction would not take place in the boulevard. The existing pavement would
be replaced with a heavier section, which included an improved subgrade with drainage
corrections where necessary.
Q. Hickory Hill has experienced major deterioration, so why did the letter say that it was only
scheduled for an overlay?
A. Woodgate 2nd Addition, after further investigation by MSA, was determined to have
deteriorated to the point where reconstruction was prudent. The letter did not reflect this change.
Q. Are recycled tires and other comparable materials used in construction of the roadways?
A. It has been done in the past in some special situations, but would not be applicable here.
Q. What guarantee is there that the roads would not be reconstructed again in 12-14 years?
A. Subgrade corrections, which include replacement of substandard material with granular fill
and the installation of draintile where required, should increase the life of the street. Mention
was also made of the standard 2 -year warranty to the City by the Contractor as required.
Q. How do assessments work?
A. The method of calculating assessments was explained and the role of the real-estate appraiser
was discussed.
Q. What happens with the assessment when quad -units sell?
A. It is negotiable between buyer and seller.
Q. What period is the assessment charged over?
A. Usually over 10-15 years with an interest of 1%-2% over bond rates, however, the assessment
could be totally paid off any time.
Q. Is the assessment that is decided upon by the appraiser the same for everyone?
A. Yes.
Q. Do corner lots get penalized for having more linear feet of lot frontage?
A. No, assessments are based on a per lot basis, with an 85' lot equivalent used in the assessment
policy.
Q. Do truck drivers that frequently travel on certain roads get assessed?
A. No.
Q. Are homeowners actually getting taxed twice by the assessment and the increased property
taxes because of the increase in market value of the home?
A. Real-estate appraisers have indicated that a new roadway does increase the value of the home
but this should not cause significant property tax increase.
Q. Can the City pick up more of the cost?
A. The City of Eagan assessment policy guides how costs are split between the City and
property owner. In past similar cases, the City has not picked up more cost.
Q. If there is enough opposition, can the project be stopped?
A. The property owners were advised that their comments could be addressed to the City
Council at the Public Hearing.
Q. How are assessments charged to the homeowner?
A. They can be paid within the first 30 days interest-free, or the payments will be added to
property taxes, and payable with the semi-annual tax payment.
Q. Is there an option of how many years to pay assessment?
A. There is a maximum of 15 years.
Q. Are assessments tax-deductible?
A. No.
Q. Could the assessments for the two projects be separated?
A. Yes, but since the contract would be combined, the assessment should be combined since the
improvements are similar for both Mallard Park 2nd and Woodgate 2nd.
Q. How is it known what the subgrade materials are like?
A. Soil borings were discussed.
Q. What other plans are in motion by the City?
A. The 5 -year CIP map was again presented to the audience and discussed in greater detail.
Q. How much was the assessment for Cedar Grove and why is it so much less than this proposed
assessment?
A. City of Eagan Staff indicated that the amount was approx. 52200 - S2500 in 1993. While the
exact reason for the difference is not known, it may be the addition of the improved subgrade
material and inflation over three years.
Q. Why not mention the proposed assessment amount in the letter, which in turn will promote
better attendance at meeting?
A. This is only an estimated assessment amount. Final assessments will be calculated when
construction is finished. The notice of hearing for the assessment will contain final assessment
amounts.
Statements: It was felt the letter should state more clearly that this is a major reconstruction
project with proposed assessments. In turn, there would have been a better turnout.
Concern was expressed whether Mallard Drive was really built in 1978/79 as the street seemed
too new, and it was odd that it would need work already.
There was a discussion on stop signs and traffic lights, and that a petition could be presented to
the City Council if there was a desire for either one.
Attendees: Name
Address
Keith Geving
1702 Hickory Hill
Colleen Bellows
1700 Hickory Hill
Rich Powers
1754 Walnut Lane
Jerome Pihlata
1749 Hickory Hill
Annette & Jim Dahlberg
1641 Mallard Circle
Tony Bauer
1646 Mallard Drive
City Staff.
John Gorder
Design Engineer
Arnie Erhart
Street Superintendant
Wayne Schwann
Utility Superintendant
MSA:
Steve Gatlin
Project Manager
Kirsten Olson
Staff Ensineer
NEIGHBORHOOD INFORMATIONAL MEETING MINUTES
WOODGATE SECOND ADDITION, CITY PROJECT NO. 702
111SURIG E.161MRS MALLARD PARK SECOND ADDITION, CITY PROJECT NO. 703
APRIL 22, 1996
1326 Energy Pork Drive
St. Paul, MN 55108 MSA PROJECT NO. 112-044-10
612.644.4389
1.800.888.2923
Fax: 612.644.9446 A second neighborhood informational meeting was held to discuss -the Mallard
Park/Woodgate Second project on Monday, April 22, 1996, at 6:30 p.m. Representing
the City of Eagan was Mike Foertsch, Assistant City Engineer. In attendance from MSA
was Steve Gatlin, Project Manager, and Greg Stonehouse, Project Engineer. Also,
twenty residents were in attendance. Names and addresses of property owners attending
the meeting are summarized on the attached project sign-up sheet.
Mike Foertsch gave a brief presentation on the City of Eagan Pavement Management
Program and provided information including a summary of a pavement life cycle curve,
the 5 -year street capital improvement plan for the City of Eagan, and the history of street
construction and maintenance in the Mallard Park Second/Woodgate Second
neighborhoods.
Greg Stonehouse then gave a presentation of the feasibility report for the project, including
a description of the existing conditions, proposed improvement, project costs, and project
financing, including assessments.
" A summary of resident questions and comments along with responses provided follows:
1. Q: What is the normal maintenance frequency for roadways, and will proper
"'- maintenance extend the life of the roadway.
A: Mike Foertsch gave a summary of maintenance provided on roadways in
the Woodgate Second/Mallard Park Second subdivisions, commented on
past maintenance practices in the City of Eagan and also the current
maintenance program following initiation of the Pavement Management
Program.
2. Q: Several residents commented, expressing the same feelings, that the City
of Eagan did not do a good job of maintaining streets in this area since the
roads were built, only one maintenance procedure was provided, a seal coat
in 1987. A general consensus seemed to be that additional maintenance
should have been provided and could have extended the roadway life.
A: Mike Foertsch and Steve Gatlin provided original design information along
OFFICES IN: with comments on the City of Eagan's maintenance practices and how it
MINNEAPOUS compared with typical maintenance provided on bituminous streets in other
PRIOR LAKE suburban communities in the 1975 to 1995 time frame.
ST. PAUL Q
WASECA (J
11::0.34-2410.apr An Equal Opportunity Imployer 112-041-10
3. Q: Who makes the City of Eagan assessment policy interpretation and are any
variances granted for the 25% City participation level?
A: Mike Foertsch responded that the City Council sets the policy and makes
these determinations. If a variance from the policy is requested, the request
should be directed to the City Council.
4. Q: How are roads in the City of Eagan financed?
A: Mike Foertsch commented briefly on the City of Eagan assessment policy
and also the City's major street fund. Several general comments followed,
suggesting that more general fund revenues should be directed toward street
reconstruction activities.
5. Q: Could through traffic and construction traffic on these roads possibly speed
their deterioration.
A: A response was provided that indicated heavy construction traffic may have
hastened deterioration of the roadway. This issue could be taken under
consideration by the City Council as it deliberates the assessments.
6. Q: Was only one seal coat during the 20+ year life of the roadways in the area
adequate?
A: Steve Gatlin commented that had the road been constructed to proper
standards consistent with current City policy and practice, the roadway may
have had additional maintenance during its life. Five years ago, the road
had deteriorated to such a state where seal coating or overlaying was not
practical. A follow-up question was then asked whether or not this could
be taken under consideration by the City Council as it deliberates the
assessments for the project. This information will be passed on to the
Council as part of the feasibility report.
7. Q: Could there be any compensation to the residents because of the detoured
traffic from Cliff Road possibly causing the damaged streets.
A: This information again will be passed on to the City Council as it
deliberates project assessments.
8. Q: A general comment was made about the City of Eagan's snow and ice
removal policy and practices. A question raised as to whether poor snow
and ice removal programs could hasten the deterioration of the roadway.
A: Mike Foertsch stated that snow and ice removal generally does not cause
pavement deterioration.
9. Q: Another comment was made regarding the City of Eagan snowplowing
policy and practices for cul-de-sacs. Instead of plowing to the center, the
plowing is done toward the driveways.
A: This issue will be reviewed with maintenance personnel to provide any
necessary maintenance practice adjustments.
112;04.4-2410.apr - - 112-G44-10
10. Q: A question was raised regarding the life expectancy of pothole patches and
street patches.
A: Because of the condition of the roadways in the area, patching cannot be
done permanently and is only seasonal as needs arise.
11. Q: Assuming the project proceeds, after construction will the road be sez,
coated on a regular basis?
A: The Pavement Management Program was discussed again, indicating
regularly scheduled, periodic maintenance will be done on the constructed
roadway once it has been completed and built in accordance with City of
Eagan standards. Seal coat will be done every 5-10 years.
12. Q: A resident on Mallard Drive requested information regarding soil borings
to review the pavement section and subgrade condition in his area.
A: The information will be researched and information provided to the
property owners.
13. Q: Why won't a simple 2 -inch overlay work?
A: Greg Stonehouse answered that, based on soil borings and pavement
conditions, the pavement is deteriorated to a point where complete removal
and subgrade work is necessary to provide a proper pavement section. If
an overlay is installed, it would only have a useful life expectancy of three
to five years, compared to a normal overlay life of 10 to 15 years.
14. Q: Once the streets are constructed, can they be posted to provide load limit
control?
A: This issue will be researched and a response provided relating to general
City of Eagan policy for load limit restrictions.
15. Q: As a policy issue, can the cost participation be 50150 rather than 75/25
since, at the 75 % assessment level, the City of Eagan has no incentive to
properly maintain the streets if only 25 % of reconstruction costs are City
financed. A general statement was made that the City share must be at
least 50% to provide better incentive for the City to provide better
maintenance practices.
A: It was noted by Mike Foertsch that this is a policy issue which will be
reviewed with the City Council at the public hearing.
16. Q: Can two or three of the cul-de-sacs be deleted from the program for overlay
rather than complete reconstruction?
A: Greg Stonehouse noted that this issue will be reviewed in detail and, if
necessary, full reconstruction deleted from the final design for these
locations.
11::034-2310.apr70
- I - 11:-044-10
17. Q: A resident made a statement that seemed to summarize certain residents'
feelings that the City of Eagan did not do what they felt to be a cost-
effective maintenance program over the life expectancy of the roadway, and
therefore the residents should have a lesser assessment amount.
A: This statement would be passed along to the City Council.
18. Q: A resident had several questions relating to the project, specifically: Did
the project need to be done? What will the cost be? What will be the
City's share?
A: This information was provided in general during the presentations by Mike
Foertsch and Greg Stonehouse, and again summarized at this point in the
meeting.
19. Q: A resident asked for an explanation of the Chapter 429 assessment process.
A: Mike Foertsch explained the Chapter 429 procedures including a public
improvement hearing, assessment hearing, and the assessment appeal
process.
Following conclusion of the question and answer period, the meeting was adjourned at
approximately 8:10 p.m.
SDG:tw
I (
111/044-2410.apr - 4 - 11:-044-10
17. Q: A resident made a statement that seemed to summarize certain residents'
feelings that the City of Eagan did not do what they felt to be a cost-
effective maintenance program over the life expectancy of the roadway, and
therefore the residents should have a lesser assessment amount.
A: This statement would be passed along to the City Council.
18. Q: A resident had several questions relating to the project, specifically: Did
the project need to be done? What will the cost be? What will be the
City's share'?
A: This information was provided in general during the presentations by Mike
Foertsch and Greg Stonehouse, and again summarized at this point in the
meeting.
19. Q: A resident asked for an explanation of the Chapter 429 assessment process.
A: Mike Foertsch explained the Chapter 429 procedures including the public
improvement hearing, assessment hearing, and the assessment appeal
process.
Following conclusion of the question and answer period, the meeting was adjourned at
approximately 8:10 p.m.
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RATIONAL MEETING
Z. WOODGATE 2ND ADDITION
4LLARD PARK 2ND ADDITION
PRIL 22, 1996 » 6:30 P.M.
ADDRESS
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May 7, 1996
City of Eagan City Council
Thomas Egan, Mayor
Patricia Awada, Councilperson
Shawn Hunter, Councilperson
Sandra Masin, Councilperson
Theodore Wachter, Councilperson
3830 Pilot Knob Road
Eagan, MN 55122
RECE'VED HAY 18 1996
RE: Mallard Park 2nd Addition, City Project 703 (On some of the literature sent to
us regarding the public hearings, this project was also numbered 702.)
Dear Mayor and City Council:
As residents of Mallard Drive and Mallard Circle, we have serious concerns regarding
City Project 703 - the cost, scope, and timing of the street reconstruction of Mallard
Drive and Mallard Circle. Members of our neighborhood have attended the public
hearings held on March 25, 1996, and April 22, 1996, and are dissatisfied with the
rationale and explanations given for the project. Our concerns were voiced to city staff
at that time, and this letter will serve to inform you as to the many reasons we question
the proposed construction and division of cost.
The first house built on Mallard Drive was completed in December, 1984. Until
that time, the street was an empty dead-end road. As residents of a fairly new
neighborhood, we fail to understand how the city can allow a road to fall into
disrepair in less than 12 years of use.
2. Until 1989, Mallard Drive remained a dead-end road, and served only as
access for the 22 houses on the street and circle. Until this time, the road
received regular residential use, and was in good repair.
3. In 1989, Mallard Drive was extended through to Thomas Lake Road. At the
public hearing prior to that event, residents of our neighborhood were assured
that all construction traffic and heavy machinery and materials would enter
the new construction area from the Thomas Lake Road end of the street, so as
to cause as little disruption and damage to the existing neighborhood as
possible. This assurance meant nothing - from 1989-1994/95, when the last
house was completed on North Mallard Trail, construction traffic and machinery
consistently used the original Mallard Drive to access the newer end.
4. At the same public hearing for the extension of Mallard Drive, attending
residents were also assured that two other streets would also be extended so
that Mallard Drive would not be the only street between Cliff and Diff ley Roads
that connected Johnny Cake Ridge Road and Thomas Lake Road. That
assurance also meant nothing, and Mallard Drive has solely served an
increasingly developing area, with the addition of the Thomas Lake Apartments,
Thomas Lake Shopping Area, Oak Ridge Elementary School, etc. Clemson
Drive is only now being extended, and it is apparent that the city lied in its
statements regarding Hickory Lane - this street is now a permanent dead-end.
5. During the 1989 Cliff Road reconstruction, Mallard Drive was used as "Cliff
Road North", serving as a detour for residential, business, and construction
traffic. At this time, the road noticeably began to deteriorate. The use of
the street was so heavy that city workers were summoned during off -regular -
business -day hours to erect a stop sign at the corners of Mallard Drive and
Mallard Circle.
6. At the March 25, 1996 public hearing on this reconstruction project, the city
engineer admitted that Mallard Drive was not built according to city standards
at that time. This is borne out by that fact that Mallard Drive has a PCI rating of
4, while Mallard Circle has a PCI rating of 35. This points to the city's
responsibility to bear the cost of the reconstruction and repair. During Mallard
Drive's life as a residential street - 12 years - there has been only one
maintenance effort - seal coating in 1987. It's little wonder the city makes
no attempt to diligently maintain its roads - after falling into disrepair, recon-
struction projects such as 703 are scheduled, with the city only bearing 25%
of the cost involved, while the residents pay the remaining 75%.
In summary, because of the city's poor maintenance of, and traffic management on,
Mallard Drive, and because of the city's allowance of inferior construction of Mallard
Drive, we feel that it is the city's responsibility to bear the cost of any reconstruction to
the street.
Respectfully,
T
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May 14, 1996
CONFIDENTIAL
Tom Colbert, Director of Public Works
City of Eagan
Municipal Center
3830 Pilot Knob Road
Eagan, MN 55122-1897
Dear Mr. Colbert:
Subject: Letter of Objection to the Woodgate 2nd Addition
Street Assessment - Project no. 702
After lengthy discussions with a number of residents in the
Woodgate II Addition, we find the proposed assessment to be
inequitable.
We request a chance to be represented at the upcoming Public
Hearing, May 20, 1996.
We will present facts and figures on street preventative
maintenance, traffic volume, and assessments in other
communities to justify our objection. Petitions will be
presented and fact sheets will be provided to the City
Council Members, the Honorable Mayor, and yourself.
We represent a number of concerned residents in the area and
request that you set aside time on the May 20 agenda for us
to present our facts to the city.
If you need any further information or if we can be of any
assistance, please feel free to contact any of us.
Sincerely,
Robert H. Christensen 452-5719
Harold J. Peterson 454-8072
Donald Schaefer 683-0580
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MAY 09 '96 11:19 TO 612 681 4612 FROM RCVG/STR/CCART/CSR T-109 P.01
9 May 1996
Mayor and City Council
City of Eagan
3834 Not Knob Road
Eagan, M, msota 55122
RE: Street Improvement Woodgate 2nd Edition, City Project 702 4.% s e s ; — . » t
We support the proposed street improvement plan for the Woodgate 2nd Edition - City
Project 702.
This is a heavily used street that needs raeplacemern. It appears that the Mallard Park
residents use our street on Hickory Hill Drive as a short cut to Target alta Cub,
Hickory Dill Drive has a great deal :more traffic than it did five years ago.
If residents oppose the Mallard Park street project, perhaps they should subsidize the
Woodgate project. Just a thought ..__
Sincerely,
Jerzy and IoaniePihlaia
1749 Hickory Hill Drive
Eagan, Minnesota 55122
454-7301
512 993 6780 05-09-96 11:18AM P001 #19
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MEM -'O
0 F F I C E
To: Thomas A. Colbert, Director of Public Works
From: Arnie Erhart, Superintendent of Streets & Equipment
Subject: Maintenance History
Woodgate 2nd (Project 702)
Mallard Park 2nd (Project 703)
Date: May 16, 1996
In researching past records it appears that Woodgate 2nd Addition was constructed in 1975 and
Mallard Park 2nd Addition was built in 1978. Woodgate 2nd was sealcoated twice, once in 1981
and again in 1987. Mallard Park 2nd was also sealcoated twice, in 1984 and in 1987.
A combination of field inspection and maintenance records indicate the following maintenance
occurred.
Prior to the 1987 sealcoat, in the 1986 construction season, all roadways in the two subdivisions
were thoroughly re -conditioned. Crackseal operations occurred with over banding, and evidence
of this is still visible in the field, with few failures after 10 years. Several transverse thermal
joints were milled and patched and many were filled with fine mix to improve pavement
condition. All manhole castings were re -conditioned, which is also still evident. I believe that
every effort was made to repair any failures in the roadways prior to sealcoat.
Maintenance records indicate a continuous decline in the condition of these pavements beginning
in approximately 1991, having deteriorated to the point where local maintenance, (pothole
patching), became the only appropriate strategy. Premature failure due to poor sub -soil
conditions, lack of adequate drainage, and possible original construction problems may have
contributed to the poor pavement conditions.
Maintenance personnel patched these pavements very extensively on many occasions, trying to
keep them in an acceptable condition for as long as possible using the "throw and roll" method of
patching with hot and cold bituminous mix as needed.
Thomas A. Colbert, Director of Public Works
Page 2
May 16, 1996
Crews patched in these areas on the following dates:
1990
1991
1992
1993
1994
1995
1-23
2-11
1-10
2-18
2-23
2-25,26
2-15
3-1
2-5
3-2
3-1
3-1
3-4
3-26
3-20
3-17
3-23
3-15,16
3-28
4-17
4-16,17,18,19,20
4-7
3-31
4-20
4-26
5-15
7-10
4-16
4-1
5-5
6-18,19
7-16
8-31
4-23
4-7
12-6
11-27
5-5
4-13
5-14
4-29
5-26
5-16
9-22
8-29
11-21
9-23
9-27
Arnie Erhart
Superintendent of Streets & Equipment
AE/nab
I:121 blcolbert.137
ivlallard Park Second and Woodgate Second Additions
Mallard Circle
Project History
1978
Project
Proip�t
StreetName From To Descriptio
Dat
Hickory Hill Cul de sac Walnut Lane (s.jct) Ori 'nal Construction
1975
Sealcoat __
1981
Sealcoat 1987
_ Walnut Lane (s.jct) Walnut Lane (n.jct) Original Construction 1975
Sealcoat 1981
Sealcoat 1987
Walnut Lane (n.ict) Johnny Cake Ridge Road Original Construction 1975
Sealcoat 1981
Sealcoat 1987
Mallard Circle Cul De Sac Mallard Drive Original Construction 1978
Sealcoat 1984
Sealcoat 1987
Mallard Drive Johnnv Cake Rjd_ce Road
Mallard Circle
Original Construction
1978
Sealcoat
1984
Sealcoat
1987
Walnut Circle No. Cds
Walnut Lane
Original Construction
1975
Sealcoat
1981
Sealcoat
1987
Walnut Lane
So. Cds
Original Construction
1975
Sealcoat
1981
Sealcoat
1987
Walnut Lane Clover Lane_ (eJct)
Hickory Hill Drive (W Jct)
Orin incl Construction
1975
Sealcoat
1981
Sealcoat 1987
Hickory Hill Drive (E Jct) Walnut Circle Oritdnal Construction 1975
Sealcoat 1981
Sealcoat 1987
Walnut Circle Johnny Cake Ridge Road Original Construction 1975
Sealcoat 1981
1987
Woodgate Lane Johnnv Cake Ridae Road Cul -De -Sac Original Construction 1978
Sealcoat 1984
Sealcoat 1987
f !icon yeh i 19961 apri llm!?w: -pr. rpt i/16/96
Agenda Information Memo
May 20,1996 Eagan City Council Meeting
NEW BUSINESS
NINE 13AN-J'awaluv Ise,
:10' &I [lion 1 A-17111101-13 •TW•� •
ACTION TO BE CONSIDERED
1. To approve or deny a Preliminary Planned Development to allow a 4 -story, 102 -room hotel
and a 7,200 sq. Ft. Class I sit-down restaurant (possibly with on -sale liquor) subject to the
eight conditions listed in the staff report.
2. To approve or deny a Preliminary Subdivision consisting of one lot on 9.8 acres located east
of I -35E, west of Crestridge Drive, and south of the Eagan Medical Clinic subject to the
eight conditions listed in the staff report.
FACTS
The Advisory Planning Commission held a public hearing on this item at its regularly
scheduled meeting of April 23, 1996.
After several motions and a reconsideration, the Advisory Planning Commission
recommended denial of the Preliminary Planned Development and Preliminary Subdivision
on a 5/2 vote.
ISSUES
Two residents of the Pondview Townhomes located south of the subject site stated that they
believe that the proposed hotel is not suitable for the area because it will overpower the
natural and scenic setting around the pond and that there is enough commercial development
in this area.
Advisory Planning Commission members opposed to the proposal stated two primary
concerns that included the scale of the proposed 4 -story hotel and the architectural treatment
of the building not being compatible with the surrounding development.
The developer has responded to concerns raised at the Advisory Planning Commission
meeting and will be prepared to discuss proposed changes to their development plan before
the City Council. If proposed changes are determined to be significant, the City Council may
wish to consider directing this item back to the Advisory Planning Commission.
BACKGROUND/ATTACHMENTS: (2)
APC Minutes of Apr' 23, 1996, pages9 through.
Staff Report, pages through 1(C9.ry
X 7
Page 12
April 23, 1996
ADVISORY PLANNING CONMISSION
PRELIMINARY PLANNED DEVELOPMENT & PRELIMINARY
SUBDIVISION - CSM CORPORATION
Chairman Miller opened the next public hearing of the evening regarding a
Preliminary Planned Development and a Preliminary Subdivision (Duckwood Bluff)
consisting of one lot on 9.8 acres for a hotel and a restaurant located west of I -35E, south
of Duckwood Drive and west of Crestridge Drive in the east half of Section 16.
Senior Planner Ridley introduced this item. Mr. Ridley highlighted the information
presented in the City staffs planning report dated April 8, 1996. Mr. Ridley noted the
background and history and the existing conditions of the subject property.
Gary Tushie, a representative of the applicant, stated that the applicant agrees with
all the conditions as recommended by City staff in the planning report with the exception
of the exterior brick requirement. A resident of Pondview Townhomes stated that the
proposed hotel is not suitable for the area because it will overpower the natural and
scenic setting around the pond. The resident also inquired whether the sewer was
installed for hotel usage. John Gorder, Development Design Engineer, stated that the
sewer has been stubbed to the property and is designed to handle this commercial use. He
also noted that storm runoff from the site will drain to a detention pond south of the hotel.
Judy Halley, a resident of Pond -view Townhomes, stated she has a corner unit on
the pond and that the proposed hotel is simply too big for the site and that there is enough
commercial development in the area.
Member Heyl stated she shares the concerns of the residents with respect to the
building size, noting that the proposal is in excess of the 35 -foot height Code restriction.
She stated that while the hotel would provide a transition from the commercial area to the
townhomes, she does not believe that the scale proposed was envisioned with the central
area plan. She further stated that she does not believe the applicant should be exempt
from the City's architectural standard for the use of brick and for continuity of the area. In
response to Member Frank's question, Senior Planner Ridley stated that the distance
between the townhomes and the western edge of the hotel is 200 feet and between the
townhomes and the south corner of the hotel building is 400 feet. In response to Member
Burdorfs question, Mr. Ridley stated that there will be no lighting or signage off the rear
of the hotel which faces the townhome development but there will be a deck off the
southeast side of the main floor for hotel guests.
:Member Burdorf stated that while the building may be larger than intended, he
believes the use is consistent with the central area plan intent, particularly when
considered in relation to the future improvements anticipated for Duckwood Drive and I-
Page 13
April 23, 1996
ADVISORY PLANNING CONWISSION
35E. He stated that the hotel serves as a good transition between the residential and
commercial uses and is suitable for the area. Chairman Miller stated that with the
anticipated ring road, there is a need for a transition between the commercial uses and the
residential uses but would prefer a softer transition such as a two to three-story hotel as
opposed to the four story white stucco building. Member Schindle concurred with
Chairman Miller. In response to Chairman Miller's question, the applicant's representative
stated that it is not an option for the applicant to lower the height of the proposed building
but the applicant is willing to work with staff on the brick issue.
Member Heyl moved, Member Burdorf seconded, a motion to recommend
approval of a Preliminary Planned Development (Duckwood Bluff) consisting of one lot
on 9.8 acres for a hotel and a restaurant located west of I -35E, south of Duckwood Drive
and west of Crestridge Drive in the east half of Section 16, subject to the conditions as set
forth in the City staffs report.
All approved in favor, except Member Schindle, Richards and Segal opposed.
Member Segal stated that the site was too small and the building was too high
making the use too intense for the location.
Chairman Miller moved to reconsider the last motion and Member Hey] seconded.
Member Burdorf stated that reducing the hotel to three levels will not change the
visibility of the building. Member Heyl stated that she believes the City envisioned less
intensive use for the site two years with the central area plan.
All approved in favor to reconsider the last motion, except Richards, Frank and
Burdorf opposed.
Member Heyl moved, Chairman Miller seconded, a motion to recommend
approval of a Preliminary Planned Development consisting of one lot on 9.8 acres for a
hotel and a restaurant located west of I -35E, south of Duckwood Drive and west of
Crestridge Drive in the east half of Section 16.
All approved in favor, except Heyl, Schindle, Richards, Miller and Segal opposed.
Member Segal moved, Member Heyl seconded, a motion to deny the Preliminary
Planned Development (Duckwood Bluff) consisting of one lot on 9.8 acres for a hotel and
a restaurant located west of I -35E, south of Duckwood Drive and west of Crestridge
Drive in the east half of Section 16, on the grounds that the site is only 14 acres with a
�S
Page 14
April 23, 1996
ADVISORY PLANNING CON IISSION
large portion of it being wetland, resulting in the site to be too small for the use and
adverse impact to the neighboring residential areas.
All approved in favor, except Frank and Burdorf opposed.
Member Segal moved, Member Heyl seconded, a motion to deny the Preliminary
Subdivision (Duckwood Bluff consisting of one lot on 9.8 acres for a hotel and a
restaurant located west of I -35E, south of Duckwood Drive and west of Crestridge Drive
in the east half of Section 16.
All approved in favor, except Frank and Burdorf opposed.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: April 8, 1996 CASE #: 16 -PP -9-3-96
APPLICANT: CSM Investors, Inc. HEARING DATE: April 23, 1996
PROPERTY OWNER: Same PREPARED BY: Mike Ridley
REQUEST: Preliminary Planned Development, Preliminary Subdivision (Duckwood Bluff)
LOCATION: 3600 Crestridge Drive .
COMPREHENSIVE PLAN: CA, Central Area
ZONING: A, Agricultural
-SUMMARY OF REQUEST
CSM Investors, Inc. is requesting approval of a Preliminary Planned Development to allow a
four story -102 room hotel and a 7,200 SF sit-down restaurant (possibly with liquor) and a
Preliminary Subdivision consisting of one lot on 9.8 acres located east of I -35E, west of
Crestridge Drive and west Chili's/Wendy's, south of the Eagan Medical Clinic, and north of
Pondview Townhomes.
AUTHORITY FOR REVIEW
Subdivision:
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission
and the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:"
A. That the proposed subdivision does comply with applicable City Code provisions and the
Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage,
and retention are such that the site is suitable for the type of development or use
contemplated.
�7
Planning Report - Marriott Fairfield Suites
April 23, 1996
Page 2
D. That the site physically is suitable for the proposed density of the development.
E. That the design of the subdivision or the proposed improvements is not likely to cause
environmental damage.
F. That the design of the subdivision or the type of improvements is not likely to cause
health problems.
G. That the design of the subdivision or the improvements will not conflict with easements
of record or with easements established by judgement of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds or similar burden.
I. That the subdivision has been properly planned for possible solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook on
Solar Access).
J. That the design of public improvements for the subdivision is compatible and consistent
with the platting or approved preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake
Watershed Management Organization" which document is properly approved and filed
with the office of the City Clerk hereinafter referred to as the "Water Quality
Management Plan". Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if fully set down
herein and is hereby made a part of this Chapter by reference and incorporated herein
as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to
maintain the Water Quality Management Plan and make the same available to the public.
Planned Development:
Chapter 11.20, Subd. 8, B., Determinatign. states: "In considering any petition for such district,
the Planning Commission and the Council in the interests of carrying out the intent and purpose
of this Subdivision, shall determine whether or not such planned development will:
(1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than
does development of the underlying zoning district;
(2) be feasible for the owner and developer economically to complete according to proposed
Planning Report - Marriott Fairfield Suites
April 23, 1996
Page 3
plans;
(3) benefit the community at large to a greater degree than would development of the
underlying zoning district."
BACKGROUNDIHISTORY
The only previous development application for this property included a Comprehensive Guide
Plan Amendment that proposed a residential development that required an amendment from LB,
Limited Business to D -H, Mixed Residential. The Plan Amendment was denied by Council
action on May 3, 1994. The minutes reflect that the Council's decision was based on their belief
that commercial development at this location would be more appropriate particularly because the
City's intent was to concentrate commercial development in the "ring -road" area. The LB Guide
Plan designation was replaced with the CA designation in 1995.
The Central Area Land Use Plan in this area lists small-scale service/office. This reflects the
previous Limited Business designation and the existing surrounding development that includes
the medical clinic, gas stations, and restaurants. However, stated policies of the overall Central
Area include the encouragement, through zoning and infrastructure investments, the development
of one Central Area node to concentrate and create a massing of mixed-use activity.
EXISTING CONDITIONS
The undeveloped site is unplatted and does not contain any structures. Portions of the site are
located within the shoreland impact zone of Fish Lake, which extends back 1000 feet from the
Ordinary High Water Mark (OHWM) of Fish Lake. The City's Shoreland Zoning Ordinance
requires that impervious coverage for commercial lots within the zone be limited to a maximum
of 25 percent.
The northern half of the site is relatively flat and contains very little significant vegetation. The
southern half of the site characterized by significant grade change that runs down to the existing
pond (Pond JP -3) which covers a large portion of the southern half of the site. The proposed
development will occur on the northern portion of the site while the majority of the southern half
of the site will be undisturbed. JP -3 is an 8.5 acre state protected water body classified as a
sediment basin in the City's Water Quality Management Plan.
SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan
designations surround the subject property:
North - Eagan Medical Center; zoned Planned Development and designated Central Area.
South - Pondview townhomes; zoned R-3 and designated D -H, Mixed Residential.
Planning Report - Marriott Fairfield Suites
April 23, 1996
Page 4
East - Chili's and Wendy's; zoned Planned Development and designated Central Area.
West - Interstate 35E.
EVALUATION OF REQUEST
A. Preliminary Planned Development
The applicant is proposing a commercial planned development that will provide a hotel and
traditional sit-down restaurant.
Term - The proposed term of the Planned Development is five years.
Phasing - The developer is proposing a two-phase approach for development of this parcel.
Phase one will include the hotel which is planned to be operational this year and phase two will
include the restaurant. A restaurant tenant has not been identified to date; however, the applicant
intends on developing that component within a year from now.
Compatibility with Surrounding Area - The proposed hotel/restaurant development will take
advantage of the site's visibility from the freeway and certainly appears compatible with the
existing commercial development surrounding the site on the north and east. The location of the
proposed
The four story hotel (approximately 52 feet tall) may appear stark from the townhomes located
south of the site; however, the hotel should also provide a nice transition from the residential
development and the commercial area to the north. Also, the southern exposure will be the rear
of the hotel building so there will be virtually no activity to impact the residential development
that is located at least 400 feet to the south .
The proposed development will also take full advantage of the City's future transportation plans
for this area that include a Duckwood Drive interchange with 1-35E and the westerly extension
of Duckwood Drive across the freeway to Federal Drive.
Site P - The Site Plan provides a four-story 102 room hotel in the north central portion of the
site and a 7,200 SF - 240 seat restaurant (possibly with on -sale liquor) in the northeastern comer
of the site. Access to the site will be provided at two points from Crestridge Drive.
Shoreland Zoning - The proposal is consistent with the Shoreland Zoning regulations. The
Shoreland regulations apply to all property that lies within 1,000 feet of the Ordinary High Water
Mark (OHWM) of a DNR protected waterbody. Fish Lake is such a waterbody and a portion
of the subject site lies within the 1,000 foot radius. As such, the regulations limit the amount
of impervious surface within these areas to 25%. The proposal reflects a 25% impervious
coverage within the shoreland impact zone of the site.
Planning Report - Marriott Fairfield Suites
April 23, 1996
Page 5
Setbacks - All standard commercial building and parking setbacks are met.
Parkin - The Preliminary Site Plan provides City Code required parking for the 102 room hotel
(115) and an excess of over 30 more parking stalls than required for the anticipated 240 seat
restaurant (80 required).
Landscaping - With minor modifications the Preliminary Landscape Plan is acceptable. Some
changes in the proposed plant material is necessary and additional plant material should be
provided along the west property line.
Architecture - The hotel is proposed as a soapstone colored synthetic stucco exterior with bone
white trim, a pre -fabricated blue metal canopy roof, and a blue asphalt shingled roof. A first
floor deck is proposed off of the rear of the hotel towards the pond on the eastern portion of the
building. Although a tenant has not been identified for the restaurant component of the PD, the
developer should provide a brick exterior that is compatible with the existing medical clinic,
Chili's, and Wendy's restaurants adjacent to the site.
To provide a level of uniformity between the two uses within the proposed PD, staff informed
the developer that some brick on the hotel exterior should be provided to tie that building to the
future restaurant; however, the developer has stated that Marriott is not agreeable to deviating
from their Fairfield Inn prototype which does not include any brick exterior.
Height - The proposed four-story building will be approximately 52 feet tall. The maximum
commercial building height allowed by City Code is 35 feet. Building heights above Code
maximums are normally handled as conditional use permits (CUP), however; under the PD the
building height proposed can be accommodated within the Preliminary and Final PD agreements
without a separate CUP process.
The City Code requires buildings that exceed height limits to meet more stringent setback
requirements. The front building setback must be at least 3/4 of the building height and the side
and rear setbacks must be at least 1/2 of the building height. The Marriott proposal meets or
exceeds these requirements.
Rooftop Mechanical - All rooftop equipment should be screened from view. The elevation
drawings do not show any visible equipment on the roof of the hotel; however, the developer is
proposing a satellite dish to be located between the freeway and the west edge of the parking area
serving the hotel. The satellite dish should be screened too, and developer should provide the
City an elevation/screening drawing.
i a e - The preliminary signage plan is acceptable. The hotel and restaurant will share a 27
foot tall and 125 SF sign face per side pylon sign along the western edge of the site. The
developer is proposing that the hotel and restaurant will each have a separate monument sign a
17
l
Planning Report - Marriott Fairfield Suites
April 23, 1996
Page 6
the appropriate entrance along Crestridge Drive. Building signage proposed for the hotel includes
standard signage on the north and west building elevations. The City Code would allow signage
on the east and west building elevations. This would preclude signage on the front facade of the
hotel; therefore, the developer is proposing signage only on the front (north) and the freeway side
(west) of the building.
B. Preliminary Subdivision
juts - The developer is proposing to plat the parcel as a single 9.8 acre lot.
Gradin etlands - The preliminary grading plan is acceptable. The site slopes from north to
south toward the wetland on the southern portion of the site. The existing slope is generally
gentle in the northern half of the site although the slope near the adjoining wetland is rather steep
at approximately a 2:1 grade. The northern portion of the site was graded previously and will
require a minimal amount of grading to prepare for development. The developer is proposing
a berm along Crestridge Drive to provide screening of the parking areas. The developer is also
Proposing to construct retaining walls in two locations. Detailed plans and specifications
covering the construction of these retaining walls should be submitted prior to final plat approval.
The only jurisdictional wetland on site is the previously mentioned pond on the southern half of
the site (Pond JP -3). No draining or filling of this wetland is proposed.
Storm Drainage/Water Quality - With minor modifications, the preliminary storm drainage plan
is acceptable. The developer is proposing to convey storm water runoff via a private storm sewer
system to Pond JP -3. City staff has concerns regarding the storm sewer system in the event the
property is subdivided in the future. If the property is subdivided (with the restaurant and hotel
platted on separate lots), the proposed storm sewer system would accommodate drainage from
more than one lot and would, by definition, become a public system which would require the line
to be maintained by the City. Because of this likelihood, the proposed storm sewer system
should be constructed to the City's engineering standards. Also, a portion of the proposed storm
sewer is located under the hotel entrance canopy. The proposed alignment could present a
maintenance problem for the developer or for the City and should be located outside the proposed
entrance canopy area to provide sufficient area for maintenance of the pipe without disturbing
the canopy.
As mentioned previously, the development site is located within the Fish Lake watershed and
includes part of Pond JP -3. Runoff from the site will discharge into JP -3. Pond JP -3 in turn
discharges into Fish Lake, a high priority direct contact recreation water body. The proposed
development plan is consistent with the maximum allowed impervious coverage in a shoreland
impact zone of 25 percent.
Discharge of untreated runoff from the site would result in a slight degradation of water quality
0
Planning Report - Marriott Fairfield Suites
April 23, 1996
Page 7
in Fish Lake; therefore, the developer is proposing to construct a sedimentation basin to provide
some treatment for runoff generated by the proposed development. While the basin is not large
enough to fully meet the City's phosphorus removal criteria, it will protect Fish Lake by reducing
the amount of phosphorus and suspended solids as well as control floatables such as grease, oil,
and litter. The APRNRC is recommending a supplemental cash water quality dedication to make
up for any treatment shortfall.
Utilities - The preliminary utility plan is not acceptable. Sanitary sewer has been stubbed to the
northeast corner of the site along Crestridge Drive to serve the proposed restaurant. This sanitary
sewer is not at a sufficient depth to serve the proposed hotel. Sanitary sewer is available to serve
the proposed hotel from an existing sewer stubbed to the southwestern edge of the site from the
Pondview Townhome Addition. The developer is proposing to pump the sanitary sewer service
from the hotel approximately 10 feet uphill to a sanitary sewer manhole in the northeast comer
of the site. This will substantially increase long-term operation and maintenance costs of
providing sanitary sewer service to the hotel. The developer should utilize the gravity flow
alternative and connect to the sanitary sewer stub located to the southwest corner of the site.
Water service is available from Crestridge Drive. A water service is stubbed to serve the
restaurant portion of the site. A water service for the hotel will require a new connection to the
existing water main in Crestridge Drive that will require street removal and replacement by the
developer.
Access/Circulation - The preliminary site plan shows access taken at two locations from
Crestridge Drive, providing one access each for the proposed restaurant and hotel. Internal
service drives will provide for circulation between the parking areas serving both of the uses on
site.
The Central Area Transportation Plan and the Ring Road concept provides for the westerly
extension of Duckwood Drive and a proposed future interchange with I -35E. With the Plan it
should be noted that the intersection of Duckwood Drive and Crestridge Drive may be restricted
in the future to a right in/right out movement only, due to the necessity to construct a raised
center median along Duckwood Drive from Pilot Knob Road to the proposed new northbound
exit ramp. This information is provided to make the developer aware of these potential future
improvements as it impacts traffic movements near this development site.
EXements ghts of Way/Permits - In the event sanitary sewer service for the hotel is obtained
from the stub provided from the Pondview Addition in the southwest corner of the site, a
MnDOT permit approving this construction will be required because a portion of the service line
will be located on I -35E right-of-way.
Tree Preservation - The Tree Preservation Plan submitted is acceptable. The Plan indicates that
there are 60 significant trees located on the site; all but one of the trees are located outside of
Planning Report - Marriott Fairfield Suites
April 23, 1996
Page 8
the construction/grading limits. No tree mitigation is required.
The developer should provide tree protective measures (ie. 4 foot polyethylene laminate safety
netting) installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is
greater, of the significant trees/woodlands to be preserved.
The developer should also contact the City Forester at least five days prior to any site grading
to ensure compliance with the approved Tree Preservation Plan.
Parks and Recreation - The APRNRC is recommending a cash park and trail dedication.
SUMMARY/CONCLUS ION
The hotel/restaurant PD proposal appears consistent with the Central Area Plan and the
surrounding area. The site is physically separated from the townhouse development to the south
by distance, grade change, and the pond.
ACTION TO BE CONSIDERED
To recommend approval or denial of a Preliminary Planned Development to allow a four story -
102 room hotel and a 7,200 SF Class I sit-down restaurant (possibly with on -sale liquor) as the
request relates to the three criteria stated as Planned Development Determination earlier in this
report.
To recommend approval or denial of a Preliminary Subdivision consisting of one lot on 9.8
acres located east of I -35E, west of Crestridge Drive and west Chili's/Wendy's, south of the
Eagan Medical Clinic, and north of Pondview Townhomes.
Approval subject to the conditions listed below.
Planned Development
1. Approved as part of this Preliminary Planned Development is a four-story 102 unit hotel
and a 7,200 SF/240 seat Class I sit-down restaurant (possibly with on -sale liquor).
2. The term of the Preliminary Planned Development shall be five years.
3. A Final Planned Development Agreement for each phase shall be executed prior to final
subdivision and Final Planned Development approval. The following exhibits are
necessary for this Agreement:
* Final Site Plan
Planning Report - Marriott Fairfield Suites
April 23, 1996
Page 9
* Final Building Elevation Plan
* Final Sign Plan
* Final Landscape Plan
Upon submission of these final plans, provided they are in conformance with the
Preliminary PD, the Final PD may proceed to the City Council for approval.
4. Additional plant material shall added along the east and west property lines.
5. The future restaurant building shall have a brick exterior that is compatible with the
existing medical clinic, Chili's, and Wendy's restaurants adjacent to the site.
6. To provide a level of uniformity between the two uses within the proposed PD, some
brick exterior material shall be added to the hotel. This brick shall be similar to that to
be used on the future restaurant.
7. All rooftop mechanical equipment shall be screened from view and the developer shall
provide the City an elevation/screening drawing of the proposed satellite dish for review
and approval prior to Final Planned Development approval.
Approved signage includes: Hotel building signage on the north and west sides, a shared
pylon sign on the western edge of the site, and individual monument signs on the eastern
edge of the site. All signage shall meet City Code size requirements.
Preliminary Subdivision
Standard Conditions
1. The developer shall comply with these standard conditions of plat approval as adopted by
Council on February 3, 1993:
Al, B1, B2, B3, B4, C1, C2, C4, D1, E1, F1, GI, and H1.
2. The property shall be platted.
3. Detailed plans and specifications covering the construction of these retaining walls shall
be submitted prior to final plat approval.
4. The developer shall utilize the gravity flow sanitary sewer alternative and connect to the
existing stub located at the southwest corner of the site.
5. The entire storm sewer system shall be constructed to City engineering standards.
Planning Report - Marriott Fairfield Suites
April 23, 1996
Page 10
6. The storm sewer should be located outside the hotel entrance canopy area to provide for
sufficient area for maintenance of the pipe without disturbing the canopy.
7. The developer shall provide tree protective measures (ie. 4 foot polyethylene laminate
safety netting) installed at the Drip Line or at the perimeter of the Critical Root Zone,
whichever is greater, of the significant trees/woodlands to be preserved.
S. The developer shall also contact the City Forestry Division at least five days prior to any
site grading to ensure compliance with the approved Tree Preservation Plan.
7(
STANDARD CONDITIONS OF PLAT APPROVAL
A. FinancialObli ations
1. This development shall accept its additional financial obligations as defined
in the staffs report in accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
B. Easements and Rights -of -Way
I. This development shall dedicate 10 -foot drainage and utility easements
centered over all lot lines and, in addition, where necessary to accommodate
existing or proposed utilities for drainage ways within the plat. The
development shall dedicate easements of sufficient width and location as
determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights-of-way as required by the alignment, depth, and storage
capacity of all required public utilities and streets located beyond the
boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right-of-way and temporary slope
easements for ultimate development of adjacent roadways as required by the
appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage volume requirements.
C. Plans and Saecifications
1. All public and private streets, drainage systems and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines and policies prior to application for final
plat approval.
2. A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval.
3. This development shall ensure that all dead-end public streets shall have a
cul-de-sac constructed in accordance with City engineering standards.
q 7
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
I. If any improvements are to be installed under a City contract, the appropriate
project must be approved by Council action prior to final plat approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedication
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks, Recreation and Natural Resource
Commission and approved by Council action.
G. Water Quality Dedication
1. This development shall be responsible for providing a cash dedication,
ponding, or a combination thereof in accordance with the criteria identified
in the City's Water Quality Management Plan, as recommended by the
Advisory Parks, Recreation and Natural Resource Commission and
approved by Council action.
H. Other
1. All subdivision, zoning and other ordinances affecting this development shall
be adhered to, unless specifically granted a variance by Council action.
Advisory Planning Commission
Approved: August 25, 1987
LTS*5
STANDARD.CON
City Council
September 15 1987
Revised: July 10,_1990
Revised: February 2, 1993
�i
FINANCIAL OBLIGATION - DUCKWOOD BLUFF
There are pay-off balances of special assessments totaling $0 on the parcel proposed for platting.
The pay-off balance will be allocated to the lots created by the plat.
At this time, there are no pending assessments on the parcel proposed for platting.
The estimated financial obligation presented is subject to change based upon areas, dimensions
and land uses contained in the final plat.
Based upon the study of the financial obligations collected in the past and the uses proposed for
the property, the following charges are proposed. The charges are computed using the City's
existing fee schedule and connections proposed to be made to the City's utility system based on
the submitted plans.
Improvement Use Rate Quantity Amount
Water Trunk C/1 $1,765/Ac. 2.5 Ac. $4,412
Water Availability Charge CA 52,785/Ac. 6.00 Ac. 16,710
Storm Sewer Trunk C/I $.041/S.F. 261,539 S.F. 10,723
Total 4 5
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Agenda Information Memo
May 20, 1996 Eagan City Council Meeting
B. PRELIMINARY SUBDIVISION. CONDITIONAL USE PERMITS AND
VARIANCE - HOOVESTOL INC.
ACTION TO BE CONSIDERED:
To approve or deny a Preliminary Subdivision (Hoovestol Addition) consisting of Lot
1, Block 1 on 4.2 acres on the west side of T.H. 149 in the west half of Section 12
subject to the conditions in the staff report.
► To approve or deny a Conditional Use Permit for Hoovestol, Inc. to allow a truck
facility on Lot 1, Block 1, Hoovestol Addition, subject to the conditions in the staff
report.
► To approve or deny a Conditional Use Permit for Hoovestol, Inc. to allow secondary
sales and service of trucks and trailers on Lot 1, Block 1 Hoovestol Addition, subject to
the conditions in the staff report.
► To approve or deny a Conditional Use Permit for Hoovestol, Inc. to allow fuel
dispensing on Lot 1, Block 1 Hoovestol Addition, subject to the conditions in the staff
report.
► To approve or deny a Variance to the 100 foot setback (buffer) from a residential district.
FACTS:
► Hoovestol, Inc. made a similar request last fall on property located on the NE corner of
Yankee Doodle Road and Mike Collins Drive. The City Council denied the request due
to concerns about the intensity of the proposed use and its close proximity to residential
development and Eagan's Central Area.
► Hoovestol, Inc. is a truck leasing company that provides contract mail hauling services
for the U.S. Post Office bulk mail facility. The operation does not include transfer or
warehousing of freight but will include drop off and pick up of trucks and trailers,
including outside parking of trucks and trailers. Sales and service of trucks and trailers
is a secondary use and will not include the general public. All truck and trailer repair
will occur inside the building. The truck facility will also include a fueling station
providing diesel fuel for private use by the company.
► The applicant anticipates approximately 10-15 trucks entering the site per day. Truck
traffic will correspond to demand by the bulk mail facility which operates 24 hours per
day, however, most of the traffic is anticipated during the day.
�� 0. The site will contain a new building consisting of about 8100 s.f. of office and 13,300 s.f.
//,5
of service area, 58 parking spaces for employees and guests and space to park 40-50
trailers.
► The applicant is requesting a variance to the required 100 foot setback (buffer) from a
residential district to allow a 50 foot building setback and 20 foot parking lot setback.
The site has some physical constraints that make it difficult to develop in accordance with
all code requirements. It is relatively small, triangular in shape, and a 20 foot wide utility
easement bisects the site, which limits where buildings can be located. As such, the
amount of buildable lot area is very limited.
► Given the 150 right-of-way width of T.H. 149, the actual distance between the proposed
building and parking lot and residential property to the east will be 250 ft. and 220 ft.,
respectively. All other building and parking setbacks meet code requirements.
► The proposed landscaping exceeds code requirements and will provide a solid screen
facing T.H. 149. This should minimize the visual impact on the residential property to
the east.
► The developer is proposing a 60 foot wide entrance off T.H. 149 at the same location as
the existing driveway to the house on the site. MnDOT has final approval on the
driveway access location. To date, staff has not received comments from MnDOT on
this access.
► The Advisory Planning Commission conducted a public hearing on the proposed
Preliminary Subdivision, Conditional Use Permits and Variance at its regular meeting on
April 23, 1996.
► The Commission recommended denial of all the requests due to concerns about traffic on
T.H. 149 and the close proximity to residential development. The Commission further
recommended that the City conduct a study of where trucking operations should be
located in the City.
ISSUES:
► Several residents of the Burr Oaks neighborhood attended the APC meeting to express
concerns about this proposal. Their primary concerns included:
- traffic volumes and associated concerns about safety and noise
- trucking related operations in close proximity to residential development
- smells and emissions associated with trucks and diesel fuels
- potential negative impact on residential property values
BACKGROUND/ATTACHMENTS:
APC minutes of Ap it , 1996, pnags l through ArStaff report, pages9 through
H`f
Page 15
April 23, 1996
ADVISORY PLANNING CONNIISSION
PRELIMINARY SUBDIVISION, CONDITIONAL USE PERMITS &
VARLANCE - HOOVESTOL, INC.
Chairman Miller opened the next public hearing of the evening regarding a
Preliminary Subdivision (Hoovestol Addition) consisting of one lot on 4.2 acres, a
Conditional Use Permit to allow a trucking facility in a Limited Industrial zoning district,
a Conditional Use Permit for secondary sales and service of trucks and trailers and a
Variance to the 100' setback from a residential district located on the west side of
Highway 149, just south of Chapel Lane in the west half of Section 12.
Planner Farnham introduced this item. Ms. Farnham highlighted the information
presented in the City staffs planning report dated April 18, 1996. Ms. Farnham noted the
background and history and the existing conditions of the subject property.
The applicant, Wayne Hoovestol stated that the proposed use is a low-volume
truck leasing business that will generate about 15 trucks per day. He stated that the use
will be a 24-hour per day operation, with two to three trucks between the hours of 11:00
p.m. and 6:00 a.m. He noted that the repair shop will have regular business hours of 7:00
a.m. to 5:00 p.m., Monday through Friday.
A resident of 580 Chapel Lane stated that she is speaking for a number of the
audience members as a whole who oppose the applicant's proposal. She stated that
currently there are over 18 truck terminals currently within the two-mile radius of Mike
Collins Drive and Lone Oak Road. She stated that the proposed use should be located in
the area of the other terminals and not across from their residential neighborhood. She
stated that MnDOT advised her that there is no scheduled project date for the upgrade or
improvement of Highway 149. She stated that access onto Highway 149 is near
impossible and the proposed use will only increase the traffic, with the added danger of
trucks going in and out of the site off of Highway 149. The resident further showed
photographs of other truck terminals in the Mike Collins Drive area.
A resident of 585 Chapel Lane stated that the proposed use will only increase the
already high traffic volume on Highway 149, which leads to a safety concern for the
neighborhood children. She stated that the children cannot use the trailways provided
because it is too dangerous for them to cross Highway 149 with the traffic volume.
Evelyn White, another Eagan resident, stated she opposes the proposed development
because of the traffic issue. A resident at 565 Chapel Lane stated that truck uses should
not interface with residential use and they are totally incompatible. Frank Todd of Burr
Oak Hills neighborhood, asked that the City prevent further erosion of the quality of life
in the City and their neighborhood and asked that the uses in the area be restricted to R-1.
Chuck Torgerson of Burr Oak Hills neighborhood noted that the City Council denied the
/l�
Page 16
April 23, 1996
ADVISORY PLANNING CONMUSSION
applicant's request when they proposed to build on a parcel on Mike Collins Drive across
from another residential area. He said the same concerns raised by the Council exist now.
A resident of 3449 Rolling Hills Drive stated that the passenger car traffic is significant
now and semi -trailer traffic will only cause more problems. Sheri Gartner a resident of
Burr Oak Hills stated the proposed use is incompatible with the residential use.
Don Chapdelaine stated that the property is properly zoned for the use and that
Highway 149 was designed for truck traffic. He stated that if the property was developed
residential, there would be more traffic on Highway 149, than with the proposed use. A
resident of 546 West 177th Street stated that the applicant has not shown how the
proposed use benefits the City and therefore the City should deny the request. Another
resident of Rolling Hills Drive stated that the traffic noise now is horrendous and the
added semi -tractor traffic will only increase that problem. A resident of 624 Sally Circle
stated that it is possible for other uses on the site that are less intensive and intrusive. A
resident of 629 Hillside Drive stated a desire that the area be rezoned to residential.
Dick Chapdelaine, the property owner, expressed concern that he would not be
able to sell his property if it is so difficult to develop. He noted that it has been for sale
for over ten years.
The public hearing was closed.
Chairman Miller stated that currently there is a great deal of trucking terminals
already in Eagan and suggested that the City take time to study the need for more
trucking. Member Richards noted that the idea of studying the issue of additional trucking
uses in Eagan is a good idea for workshop discussion. She stated that the issue is the
proposal before the Commission, noting that the City Council had a similar proposal in a
similar type area, which the Council denied. Member Richards further no.,ted that
Highway 149 cannot handle anymore traffic, especially truck traffic. Member Frank
stated that traffic on Highway 149 is an issue now and the use on the subject site is
irrelevant because whatever use there is, traffic will increase. He further noted that the
property is currently zoned industrial and but for the need for the conditional use permit,
the City probably could not turn down the application.
Member Burdorf concurred with Member Frank and moved, Member Schindle
seconded, a motion to deny the Preliminary Subdivision (Hoovestol Addition) consisting
of one lot on 4.2 acres, on the west side of T.H. 149 in the west half of Section 12, and
including a variance to the 100' setback from a residential district.
Member Heyl stated that the applicant's proposal would have been more helpful if
it addressed the traffic issues with accurate traffic counts on Highway 149 and if the
Page 17
April 23, 1996
ADVISORY PLANNING C0MNUSSION
Commission bad concrete plans for the upgrade of Highway 149. Chairman Miller
concurred with Member Heyl.
All approved in favor.
Member Burdorf moved, Member Heyl seconded, a motion to deny the three
Conditional Use Permits for the same reasons as denying the preliminary subdivision.
All approved in favor.
Member Burdorf moved, Member Heyl seconded, a motion to deny the variance.
All approved in favor.
Member Heyl moved, Chairman Miller seconded, a motion to recommend the City
Council direct a study of trucking uses in the area and within the City.
All approved in favor.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: April 18, 1996
APPLICANT: Wayne Hoovestol
PROPERTY OWNER: Joseph Chapdelaine
CASE: 12 -PP -7 -3 -96,12 -CU -11-4-
96, 12 -CU -12-4-96, 12 -CU -13-4-96,
12-V-3-4-96
HEARING DATE: April 23, 1996
PREPARED BY: Julie Farnham
REQUEST: Preliminary Subdivision, Conditional Use Permits (3), and Variance
LOCATION: West side of T.H. 149, south of Chapel Lane in the west half of Section 12
COMPREHENSIVE PLAN: IND Industrial
ZONING: L-1 Light Industrial
SUMMARY OF REQUEST
Hoovestol, Inc. is requesting approval of a Preliminary Subdivision of 4.2 acres to create
one lot, a Conditional Use Permit to allow a trucking facility, a Conditional Use Permit to
allow fuel dispensing, a Conditional Use Permit for sales and service of trucks and trailers,
and a Variance to the 100 foot setback (buffer) from a residential district for property located
on the west side of T.H. 149 just south of Chapel Lane in the west half of Section 12.
AUTHORITY FOR REVIEW
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission
and the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:"
A. That the proposed subdivision does comply with applicable City Code provisions and
the Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water
storage, and retention are such that the site is suitable for the type of development or
use contemplated.
D. That the site physically is suitable for the proposed density of the development.
Planning Report - Hoovestol, Inc.
April 23, 1996
Page 2
E. That the design of the subdivision or the proposed improvements is not likely to cause
environmental damage.
F. That the design of the subdivision or the type of improvements is not likely to cause
health problems.
G. That the design of the subdivision or the improvements will not conflict with
easements of record or with easements established by judgement of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds or similar burden.
I. That the subdivision has been properly planned for possible solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook on
Solar Access).
J. That the design of public improvements for the subdivision is compatible and
consistent with the platting or approved preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Gun Club
Lake Watershed Management Organization" which document is properly approved and
filed with the office of the City Clerk hereinafter referred to as the "Water Quality
Management Plan". Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if fully set down
herein and is hereby made a part of this Chapter by reference and incorporated herein
as fully as if set forth herein at length. It shall be the responsibility of the City Clerk
to maintain the Water Quality Management Plan and make the same available to the
public.
BACKGROUND/HISTORY
Hoovestol, Inc. made a similar request last fall on property located on the NE comer of
Yankee Doodle Road and Mike Collins Drive. The Advisory Planning Commission, at its
October 24, 1995 meeting recommended approval of the request subject to several conditions
to address concerns about the intensity of the use and minimizing impacts to adjacent
residential development. The City Council, at their November 6, 1995 meeting, denied the
request due to concerns about the intensity of the proposed use and potential incompatibility
with surrounding residential development and its close proximity to the City's Central Area.
The applicant has since searched for other sites in Eagan for his business. This request is
essentially the same request, in terms of use, in a different location. Hoovestol, Inc. is
Planning Report - Hoovestol, Inc.
April 23, 1996
Page 3
currently located in the Roadway Trucking building at 2950 Lone Oak Circle. The applicant
is proposing to relocate the business to this site on Hwy. 149.
On April 10, 1996 a neighborhood meeting was conducted to inform surrounding property
owners about three pending development proposals in the area (Hoovestol, Gopher Resources,
and UPS/Chesley). The major concerns raised included the amount of traffic, particularly
truck traffic that would be generated by the proposed uses, noise, smells, lighting and hours
of operation.
EXISTING CONDITIONS
The site currently contains a one story single family home, garage and shed. These existing
buildings and associated utilities will be demolished. and removed as part of the proposed -
development. The site slopes gently toward the west with some steeper slopes toward the
southwest corner of the property behind the existing house and garage. Much of the site is
free of trees and shrubs except for the area around the house and garage. Some of the trees
in that area are considered significant and will be subject to mitigation requirements.
This area along the west side of T.H. 149 includes several vacant properties, many of which
are rather small or irregular in shape due to the angle of T.H. 149 and the presence of the
railroad to the west. Staff also notes that all the property on the west side of T.H. 149 has
been zoned for industrial development since at least 1959 (oldest City zoning map in files).
SURROUNDING USE The following existing uses, zoning, and comprehensive guide plan
designations surround the subject property:
North - Vacant; zoned L-1 (Light Industrial); guided IND
South - Vacant, Gopher Resources; zoned L-1; guided IND
East - Single and multi -family residential; zoned R-1 and R-4; guided D -I and D -II
West - Vacant; zoned L-1; guided IND
EVALUATION OF REQUEST
Proposed Use - The applicant operates a truck leasing company that provides contract mail
hauling services for the U.S. Post Office bulk mail facility. The operation does not include
transfer or warehousing of freight but will include drop off and pick up of trucks and trailers.
As such, the truck facility will include outside parking of trucks and trailers. Sales and
service of trucks and trailers is a secondary use. The sales activity, as proposed, will not
include the general public, but will be geared to other trucking companies and/or professional
truckers. According to the applicant, all truck and trailer repair will occur inside the building.
The truck facility will also include a fueling station providing diesel fuel for private use by
the company.
(ao
Planning Report - Hoovestol, Inc.
April 23, 1996
Page 4
The applicant anticipates approximately 10-15 trucks entering the site per day. Truck traffic
will correspond to demand by the bulk mail facility which operates 24 hours per day. As
such, truck traffic will occur throughout the day and night, however, most of the traffic is
anticipated during the day.
The proposed use requires three conditional use permits; one to operate a trucking facility;
one to allow sales and service; and one to allow fuel dispensing on site. A variance is also
requested from the 100 foot setback (buffer) from a residential district.
Compatibility with S rroundin Area: The proposed truck terminal should be compatible
with other industrial uses along T.H. 149. Providing an attractive building and adequate
buffering to residential development to the east across T.H. 149 will be important to make
this use compatible with existing residential development. The proposed building appears to
be quite attractive with discrete signage and lighting. The proposed landscaping exceeds code
requirements for screening and quantity and will provide a 100% screen from T.H. 149. In
addition, the 150 foot right-of-way width of T.H. 149 provides for some physical separation
between this property and the residential property to the east.
Site Plan - The existing residential structures will be demolished and removed from the
property. A new 21,521 s.f. building (17,440 footprint) will be constructed consisting of
about 8100 s.f of office and 13,300 s.f. of warehouse/service area. The proposed building
will be 25 '/2 feet tall. The exterior will consist of exposed aggregate precast panels with tan
and red accent banding. Windows will include dark anodized aluminum frames. Five
overhead doors will be located on the north and south facades. The north facade will also
include a loading dock with two dock doors. The loading dock is located at least 300 feet
from the residential district across T.H. 149. Trash/recycling enclosures will be stored inside
the building. Lighting mounted on exterior walls is proposed on the north, west, and south
facades and will consist of downcast fixtures. Five pole mounted fixtures will be located
around the periphery of the parking lot. These lights will also consist of downcast fixtures on
25 foot high poles.
Parking - The proposed site plan indicates 58 parking spaces. Code requires 57 spaces. The
site also includes space to park 40-50 trailers and a fuel island just west of the employee
parking. With the exception of some employee and guest parking, the entire site, including
the fueling station, will be secured within a 6 ft. high chain-link fence. The fuel tank for the
fueling station will be stored underground as required by the Fire Marshall.
Landscaping - The landscape plan submitted is acceptable. It provides a substantial amount
of landscaping, particularly along T.H. 149. Planting will consists of a mix of evergreen and
deciduous trees and shrubs to provide a 100% solid screen to the north, east, and south. This
will help minimize the impact of the proposed setback (buffer) variance along T.H. 149. A
solid row of overstory trees is also proposed along the west property line. The proposed
landscaping exceeds code requirements for screening (75% solid along public street) and
(at
Planning Report - Hoovestol, Inc.
April 23, 1996
Page 5
overall quantity.
Signage - The only signage proposed on plans submitted consists of a 2' x 26' (52 s.f.) wall
sign which is significantly less than the 489 s.f allowed by code (20% of building facade
area). The sign will consist of individual letters attached to the east building facade above the
entry door. The sign will be illuminated by ground lights that will shine up onto the sign.
Code would allow a monument sign up to 7 feet in height, however, no such sign is currently
proposed. If a monument sign is proposed in the future it would require a sign permit and
would be subject to the size requirements stipulated in the Sign Ordinance.
Preliminary Subdivision
Lots - The proposed preliminary subdivision (Hoovestol Addition) will consist of one lot on
4.2 acres.
Setbacks - The applicant is requesting a variance to the required 100 foot setback (buffer)
from a residential district, which is across T.H. 149 to the east. The setback requirement
applies to both buildings and parking. The proposed site plan indicates a 50 foot building
setback and 20 foot parking lot setback. Staff notes that the site has some physical
constraints that make it difficult to develop in accordance with all code requirements. It is
triangular in shape with the long side along T.H. 149 where the 100 foot setback is required.
A 20 foot wide utility easement also bisects the site, which limits where the building can be
located. As such, the amount of buildable lot area is very limited. If all setback requirements
are applied to this 4.2 acre property, only about 2.12 acres would be available for the building
and parking lot.
Given the 150 right-of-way width of T.H. 149, the actual distance between the proposed
building and parking lot and residential property to the east will be 250 ft. and 220 ft.,
respectively. All other building and parking setbacks meet code requirements.
Grading - The preliminary grading plan is acceptable with some modifications. The
developer is proposing to slope the entire site toward the southwest corner of the site. The
preliminary grading plan shows a maximum cut of 4 feet and a maximum fill of 3 feet.
An existing 16 -inch storm water force main which drains Bur Oak Pond crosses through the
center of the site in an east -west alignment. The preliminary grading plan shows cuts of
approximately 3 to 4 feet over the existing force main. The force main location and depth
should be verified to ensure building construction and grading will not conflict with the force
main pipe.
Wetlands - There are no jurisdictional wetlands within the site.
Storm Drainage/Water Quality - The proposed development is located in drainage district E
Planning Report - Hoovestol, Inc.
April 23, 1996
Page 6
as identified in the City Storm Water Management Plan(1990). The development's storm
water runoff is proposed to be directed to the southwest corner of the site and discharged to a
low area on the unplatted property located to the south where currently there is no improved
ponding area and natural storm water overflow. Required storm water ponding and storm
sewer pipe outlet should be constructed in accordance with the City Storm Water
Management Plan. Construction of the required ponding area was petitioned and previously
proposed in 1990 as a public improvement project in conjunction with proposed development
of Tranby 1st Addition, north and west of this site. After the project was approved by the
City Council, the developer requested that the project be discontinued due to economic
hardship in relation to the proposed project assessments to his property. The Hoovestol
development has the option of petitioning the City to include the ponding and outlet pipe
work as a public improvement project.
The on-site storm sewer plan should be revised to reflect additional catch basins in
accordance with City engineering guidelines of one catch basin for approximately 1.2 acres of
parking lot area.
Because the proposed development is relatively small and there are no downstream
recreational water bodies, a cash dedication is recommended.
Utilities - The preliminary utility plan is acceptable with some modifications. A sanitary
sewer of sufficient depth, size and capacity is available for connection southeast of the
development. The proposed sanitary sewer connection shown on the preliminary utility plan
is in a location where storm water ponding is anticipated. The sanitary sewer alignment
should conform with all ponding requirements.
Water main of sufficient size and capacity is available for connection by this development
along the east edge of the site. The developer is proposing to connect to this water main and
extend service to the proposed building.
Access/Street Design - The developer is proposing to take a single access onto TH-149 by a
60 feet wide commercial entrance approximately 300 feet south of the intersection of TH-149
and Chapel Lane. This is at the same location as, the existing driveway to the house on the
site. Since the proposed use is an intensification of the existing land use and the driveway is
proposed to be widened, MnDOT has final approval on the driveway access location. In
addition, MnDOT, Dakota County, the cities of Mendota Heights, Inver Grove Heights and
Eagan are jointly preparing a corridor traffic study covering TH-55 and TH-149 in this area.
This study will evaluate improvements necessary to accommodate existing and projected
traffic in the corridor such as access consolidation, road widening and turn lanes. This study
is anticipated to be completed in late 1996. Since the study is not complete, MnDOT
comments regarding impacts on TH-149 will be based on previous MnDOT traffic studies for
the area. At the time of preparation of this report the City had not yet received MnDOT's
comments regarding this development proposal.
(a 3
Planning Report - Hoovestol, Inc.
April 23, 1996
Page 7
Easements/Rights of Way/Permits - A 20 foot utility easement bisects the site. No buildings
can be placed on top of this easement. The development is contiguous to MnDOT right-of-
way and will be subject to MnDOT requirements regarding right-of-way for TH-149 and, as
mentioned above, access location. A utility permit from MnDOT will also be required for the
proposed connection to water main within TH-149 right-of-way.
Tree Preservation - The significant trees and woodlands on this site are concentrated in the
middle of the property around the house in the center of what is proposed to be the south
parking lot area. Species composition of the woodlands include mixed deciduous trees in the
4"-12" diameter range, and the individual significant trees are mostly pine and spruce in the
8" to 12" diameter range. The Tree Preservation Plan submitted indicates that there are 28
significant trees on site and 4,800 s.f. of significant woodlands. The development as proposed
will result in the removal of 100% of the significant vegetation. The total removal of
vegetation is needed because of the type of development, the amount of parking lot space
required, and the location of the existing trees in the middle of the site. Allowable removal
for this type of development is 30% of the total significant vegetation. Tree replacement
mitigation is 65 category B trees. Because of the minimal amount of available planting space
on this site, a cash mitigation is recommended. In addition, the proposed site landscaping
exceeds the minimum required by code; therefore, the cash mitigation can be reduced by an
amount equal to the value of the excess landscaping.
Parks and Recreation - The Advisory Parks, Recreation and Natural Resources Commission
is recommending a cash dedication for parks and trails.
SUMMARY/CONCLUSION
Mr. Hoovestol (applicant) is proposing to relocate his existing truck leasing operation from its
current location at 2950 Lone Oak Circle to this 4.2 acre property on the west side of T.H.
149 just south of Chapel Lane. In addition to the proposed preliminary subdivision, the
proposed use requires three conditional use permits. The proposed development plan includes
a variance to the required 100 foot setback (buffer) from the residential district to the east.
This site is difficult to develop for industrial use without any deviations from setback
requirements due to its relatively small size, triangular shape, and an existing utility easement
that bisects the property. If all setback requirements are applied to this 4.2 acre property,
about half is actually available for development with buildings and/or parking. Given the
150 foot right-of-way width of T.H. 149, the actual distance between the proposed building
and parking lot and residential property to the east will be 250 ft and 220 ft., respectively.
The landscaping proposed exceeds code requirements and will provide 100% screening along
the north, east and south edges of the property. This should help minimize any impacts from
the proposed reduced setback from T.H. 149.
The proposed driveway access location will need to be approved by MnDOT. In addition,
Planning Report - Hoovestol, Inc.
April 23, 1996
Page 8
T.H. 149 may need to be upgraded to accommodate traffic generated by additional
development. However, an evaluation of what, if any, roadway improvements may be needed
is currently being studied and findings will not be available until late 1996.
ACTION TO BE CONSIDERED
A. To approve or deny a Preliminary Subdivision (Hoovestol Addition) consisting of
Lot 1, Block I on 4.2 acres on the west side of T.H. 149 in the west half of Section
12, and including a variance to the 100 foot setback from a residential district,
subject to the conditions listed below:
Standard Conditions
1. The developer shall comply with these standard conditions of plat approval as
adopted by Council on February 3, 1993:
B1, B2, B3, B4, Cl, C2, D4, D1, E1, Fl, G1
2. The developer shall plat the property
3. The storm water force main which crosses the site shall be verified as to location
and depth to ensure building construction and grading will not conflict with the force
main pipe.
4. Storm water ponding and storm sewer outlet shall be constructed in accordance with
the City Storm Water Management Plan.
5. The on-site storm sewer plan shall be revised to reflect additional storm sewer inlet
structures in accordance with City engineering guidelines of one catch basin for
every 1.2 acres of parking lot area.
6. The developer meet water quality mitigation requirements through payment of cash
dedication.
7. The sanitary sewer alignment shall conform with all ponding requirements.
8. The driveway access for the development shall be reviewed and approved by
MnDOT.
9. The development shall be subject to a cash mitigation for tree replacement.
10. The development shall be subject to a cash dedication for parks and trails.
(�J
Planning Report - Hoovestol, Inc.
April 23, 1996
Page 9
B. To approve or deny a Conditional Use Permit for Hoovestol, Inc. to allow a truck
facility on Lot 1, Block 1 Hoovestol Addition, subject to the conditions listed below -
1. The property shall be developed in accordance with the site plan approved by the
City Council.
2. The property shall be maintained in a clean and tidy manner, free of litter.
3. All trash/recycling containers shall be kept inside the building.
4. All signage shall comply with Sign Code requirements.
5. This permit shall be recorded at Dakota County within 60 days of Council approval.
C. To approve or deny a Conditional Use Permit for Hoovestol, Inc. to allow
secondary sales and service of trucks and trailers on Lot 1, Block I Hoovestol
Addition, subject to the conditions listed below:
1. No retail sales of trucks or trailers shall be allowed.
2. All repairs of trucks and trailers shall occur inside the building.
D. To approve or deny a Conditional Use Permit for Hoovestol, Inc. to allow fuel
dispensing on Lot 1, Block 1 Hoovestol Addition, subject to the conditions listed
below:
1. Fuel dispensing shall be for private use only.
2. No retail sales of fuel shall be allowed.
3. Fuel dispensing station shall be subject to review and approval by the City Fire
Marshall.
4. All other County and State regulations, permits and licensing requirements shall be
applied for and approved.
STANDARD CONDITIONS OF PLAT APPROVAL
A. Financial _Ob igations
1. This development shall accept its additional financial obligations as defined
in the staffs report in accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
B. Easements and Rights -of -Way
1. This development shall dedicate 10 -foot drainage and utility easements
centered over all lot lines and, in addition, where necessary to accommodate
existing or proposed utilities for drainage ways within the plat. The
development, shall dedicate easements of sufficient width and location as
determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights-of-way as required by the alignment, depth, and storage
capacity of all required public utilities and streets located beyond the
boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right-of-way and temporary slope
easements for ultimate development of adjacent roadways as required by the
appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage volume requirements.
C. Plans and Specifications
1. All, public and private streets, drainage systems and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines and policies prior to application for final
plat approval.
2. A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval.
3. This development shall ensure that all dead-end public streets shall have a
cul-de-sac constructed in accordance with City engineering standards.
a�
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
1. If any improvements are to be installed under a City contract, the appropriate
project must be approved by Council action prior to final plat approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedication
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks, Recreation and Natural Resource
Commission and approved by Council action.
G. Water Quality Dedication
1. This development shall be responsible for providing a cash dedication,
ponding, or a combination thereof in accordance with the criteria identified
in the City's Water Quality Management Plan, as recommended by the
Advisory Parks, Recreation and Natural Resource Commission and
approved by Council action.
H. Other
1. All subdivision, zoning and other ordinances affecting this development shall
be adhered to, unless specifically granted a variance by Council action.
Advisory Planning Commission
Approved:August 25, 1987
City Council
September 15, 1987
Revised: July 10, 1990
Revised: February 2. 1993
LTS#5
STANDARD.CON
C�
FINANCIAL OBLIGATION - HOOVESTOL ADDITION
there are pay-off balances of special assessments totaling $5,650 on the parcels proposed for
platting. The pay-off balance will be allocated to the lots created by the plat.
At this time, there are no pending assessments on the parcel proposed for platting.
The estimated financial obligation presented is subject to change based upon areas, dimensions
and land uses contained in the final plat.
Based upon the study of the financial obligations collected in the past and the uses proposed for
the property, the following charges are proposed. The charges are computed using the City's
existing fee schedule and connections proposed to be made to the City's utility system based on
the submitted plans.
Improvement Use Rate Quantity Amount
Water. Availability Charge C/1 $2,785/Ac. 4.23 Ac. $11,781
Storm Sewer Trunk S.F. .077/S.F. 52,032 S.F. 4,006
Storm Sewer Trunk C/1 .041/S.F. 85,032 S.F. 3,486
Total ILW73
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Agenda Information Memo
May 20, 1996
C. DAKOTA COUNTY 5 -YEAR CAPITAL IMPROVEMENT PROGRAM
ACTION FOR COUNCIL CONSIDERATION: Review the current (1996-2000) CIP for Dakota
County and forward requests for consideration in preparation of the 1997-2001 County CIP.
FACTS:
• Dakota County has requested the City of Eagan to review its current (1996-2000) 5 -Year CIP
and to provide comments for consideration of preparing the next updated 5 -Year CIP.
• The Director of Public Works has reviewed this information and provided a memo for Council
consideration.
ATTACHMENTS:
• Staff memo, pages 444nd /Yr
T —city of eagan
TO: MAYOR & CITY COUNCIL
C/O THOMAS L HEDGES, CITY ADMINISTRATOR
FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: MAY 16,1996
SUBJECT: PROPOSED DAKOTA COUNTY 5 -YEAR CIP (1997-2001)
MEMO
Recently, the City received a request from Dakota County to review portions of their existing 1996-2000 CIP and
provide any suggestions or modifications that should be taken into consideration for the County's preparation
of the 1997-2001 CIP. The County has requested formal comments from the City Council. The following is
a list of the current ('96-'00) CIP and staffs options for Council consideration for the 1997-2001 CIP.
CURRENT ('96-'00 CIP)
Roadway Improvements
YEAR
ROAD
SEGMENT
IMPROVEMENT
1996
Yankee Doodle Rd.
TH 149 to County Rd. 63 (IGHT's)
Corridor Study
1996
Cliff Rd.
ChesMar Dr. to Lexington Ave.
4 -lane divided
1997
Lone Oak Rd.
Neil Armstrong Blvd. - TH 55
4 -lane divided
1997
Yankee Doodle Rd.
Federal Dr. - Promenade Ave.
6 -lane widening
1998
Yankee Doodle Rd.
TH 149 - County Rd. 63 (IGHT's)
2 -lane rural
1998
Lexington Ave.
Golfview Dr. - Northwood Dr.
4 -lane divided
1999
Nothing Scheduled
2000
Nothing Scheduled
Future
Lone Oak Rd.
TH 55 - County Rd. 63 (IGHT's)
4 -lane divided
Future
Pilot Knob Rd.
Yankee Doodle - Duckwood Dr.
3rd lane widening
Future
Cliff Rd.
Lexington Ave. - TH 3
3 -lane urban
Future
Lexington Ave.
Golfview Dr. - Northwood Dr.
4 -lane divided
Signals
YEAR
INTERSECTION LOCATION
1996
Lexington Ave. @ Wescott Rd.
1997
Pilot Knob Rd. @ Highsite Dr.
1997
Lexington Ave. @ Duckwood Dr.
1998
None Scheduled
1999
None Scheduled
2000
None Scheduled
Future
Yankee Doodle Rd. @ Washington Dr.
ikewa s
YEAR
ROAD
SEGMENT
LOCATION
1996
Cliff Rd..
ChesMar Dr. - Lexington Ave.
South side only
1997
Lone Oak Rd..
Neil Armstrong - TH 55
North side only
1998
None Scheduled
Lexington Ave. from Yankee
$2,000,000
1999
None Scheduled
Doodle Rd.. to Club View Dr.
2000
None Scheduled
Lone Oak Rd.. from TH 13 to
Unknown
Future
I None Scheduled
Pilot Knob Rd.. (3 -lane urban
OPTIONS FOR COUNCIL CONSIDERATION
Roadway Improvements
REQUEST
YEAR
LOCATIONIIMPROVEMENT
CITY COST
1. Reschedule
1996 to 1998
Cliff Rd.. from ChesMar Dr. to
$1,600,000
Lexington Ave.
2. Reschedule/New
Future to 1998
Lexington Ave. from Yankee
$2,000,000
Addition
Doodle Rd.. to Club View Dr.
3. New Addition
Future
Lone Oak Rd.. from TH 13 to
Unknown
Pilot Knob Rd.. (3 -lane urban
design)
*South half of segment appears to be currently double programmed for 1998 and Future.
q3
Hats
REQUEST
YEAR
LOCATION/IMPROVEMENT
CITY COST
4. New Addition
Future
Diffley Rd.. @ Rahn Rd..
$400,000
5. Reschedule
Future to 1997
Yankee Doodle Rd.. @
Washington Dr.
$90,000
Trailways
REQUEST
YEAR
LOCATIONIIMPROVEMENT
CITY COST
6. Reschedule
1996 to 1998
Cliff Rd.. from ChesMar Dr. to
-0-
Lexington Ave. (south side)
7. New Addition
Future
Cliff Rd.. from Lexington Ave. to
-0-
TH 3 (south side)
Comments Regarding Ootions
1. This request is based on Council action resulting from the public hearing held on May 7, 1996.
2. With the pending development of the Eagan Promenade, proposed development of the Dart Transit
property, proposed expansion of the Bulk Mail Center and discussions of development of residual vacant
land along the Lexington Avenue corridor, Lexington Avenue should be programmed for capacity
improvements and signalization at the intersections of Northwood Drive and also Gemini Road.
3. Lone Oak Road should be recognized for some improvement in the future to ensure availability of County
funds. Due to low volumes, a 3 -lane rural design is recommended.
4. As of December 12,1995, the Diffley Road/Rahn Road intersection is the highest ranking intersection in
Dakota County in need of signals based on traffic volumes and corollary accidents. However,
signalization of this intersection will require the controversial removal of a portion of the Diffley Road
frontage roads west of Rahn Road and right-of-way acquisition of residential properties to accommodate
the addition of required center left -turn lanes.
5. The signalization of Yankee Doodle Road with Washington Drive is currently under contract for 1996.
However, consistent with the County's previous funding program, it should technically be scheduled for
1997 along with the other 6 -lane improvement of Yankee Doodle Road.
6. This corresponds to the Cliff Road improvement in #1.
7. With the ultimate improvement of Cliff Road, a trail should be programmed as well.
M
Due to the significant time commitment and expense incurred by both the City and the County in performing
preliminary surveys, design, informational open houses and neighborhood meetings, the City Council should
be fairly committed to the proposed improvements that may be programmed for a specific year. If there is
uncertainty, it should probably be placed in a "Future" category for reconsideration at a later date.
1 will be available to provide additional insights and information pertaining to this program as desired by the
Council.
Respectfull submitted,
Thomas A. Colbert, P.E.
Director of Public Works
TAV/
cc: Mike Foertsch, Assistant City Engineer
Arnie Erhart, Superintendent of Streets/Equipment
Ken Vraa, Director of Parks & Recreation
4