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05/07/1996 - City Council SpecialSPECIAL CITY COUNCIL MEETING TUESDAY MAY 7, 1996 5:00 P.M. ROLL CALL & AGENDA ADOPTION VISITORS TO BE HEARD REVIEW MUNICIPAL CENTER SIGN MONUMENTS REVIEW WINTER TRAIL MAINTENANCE ANALYSIS OTHER BUSINESS city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 3, '1996 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, MAY 7, 1996 A Special City Council meeting is scheduled for Tuesday, May 7, 1996 at 5:00 p.m. There are two items on the agenda: 1) review Municipal Center sign monuments; and 2) review winter trail maintenance analysis. A light lunch will be served. Due to the ceremony that includes the unveiling of the Mayors' gal)ery at 6:30 p.m., it is suggested that the Special City Council meeting end at approximately 6:15 p.m. MUNICIPAL CENTER SIGN MONUMENTS As a part of the Municipal Center Project, two entry signs have been identified. The first will be located on Pilot Knob Road and includes a reader board on both sides of the sign. This entry sign will be 12 feet long X 3 feet high. The letter height within the reader board will be approximately 6 inches tall (same as the white letters on the Dakota County Library sign on Wescott Road). At 6 inches tall, this sign will be legible up to 300 feet away. The sign at the Wescott entry will not have a reader board. Our Landscape Architect/Park Planner C.J. Lilly has completed a mock up of both signs, showing alternatives of a brick wall with a frost -proof footing and sandstone wall which would not require a frost -proof footing. The cost for the brick wall would be substantially higher than the sandstone. The City Administrator is looking for direction from the City Council regarding the design of the entry signs and whether they are constructed with brick or the sandstone base. REVIEW WINTER TRAIL MAINTENANCE ANALYSIS At the direction of the City Council, staff has completed Phase 1 of the winter trail maintenance analysis to be presented at the Special City Council meeting on Tuesday. Dr. Peck, a local veterinarian, who submitted a petition requesting consideration by the City to maintain trails within the community was given special notification of the meeting on Tuesday. He was encouraged to invite others who may wish to observe the presentation of information and discussion by the City Council during the workshop session. As the memo and report, which are attached without page number, indicate, this presentation and discussion is proposed as Phase 1 of the analysis. It is suggested that specific direction be given to staff to refine the analysis as it pertains to certain cost analysis, etc. Also enclosed is a video that will help the City Council understand the type of equipment that is used for winter trail maintenance. Winter trail maintenance would be a new program for the community. If there is an interest in offering this service, there is a public policy question as to whether the program would be financed by an increase in property tax or in the reduction of an existing service. OTHER BUSINESS There are no additional business items proposed for the Special City Council meeting. /S/ Thomas L. Hedges City Administrator city of eagan DATE: MAY 2, 1996 TO: TOM HEDGES, CITY ADMINISTRATOR FROM: TOM COLBERT, DIRECTOR OF PUBLIC WORKS KEN VRAA, DIRECTOR OF PARKS AND RECREATION ARNIE ERHART, STREETS SUPERINTENDENT PAUL OLSON, PARKS SUPERINTENDENT SUBJECT: FIRST REPORT - WINTER CLEARING OF SIDEWALKS & TRAILS BACKGROUND: The City Council had previously requested that staff prepare a report relative to the winter clearing of snow from trails and sidewalks. Staff conducted a survey of various communities (see appendix which begins on Page 14) to ascertain relative information as to the ways and means of trail clearing. Having completed that task, it became very apparent that any trail clearing operation has a multitude of possibilities if applied to Eagan. Faced with so many possible options, it was -our conclusion that more than one meeting would need to be scheduled for review of this issue. Direction from the Council is requested as to which options they wish staff to pursue so staff can develop an operation program with costs to meet that objective. Staff can then provide this information to the Council at a later meeting so they can draw their conclusions and make a decision on trail clearing. THE APPLE VALLEY EXPERIENCE: Staff selected the City of Apple Valley to explain the operational aspect (priority for clearing, staffing, equipment, costs) of a trail clearing program. Apple Valley was selected from the various communities for a number of reasons, but primarily because their information data base was the most complete which allows the city to make informed judgements. The "Apple Valley Experience" is contained on pages 1 through 4. For comparison purposes, staff has also shown the Eagan equivalent as it relates to miles of trail, etc. EAGAN SNOW REMOVAL -STAFF AND_EOUIPMENT ALLOCATION On pages 5 through 8 staff has provided the reader with a sequencing of current snow removal operations which involves both staff and equipment from all three departments; Streets, Utilities and Parks. This data is helpful to understand the abilities and limitations of existing staff and equipment to accomplish trail snow removal. Since it is likely that some reallocation of resources, combined with additional equipment and staff (contractual services) may be required, it was felt that the Council needed to understand current resource distribution. COST ANALYSIS: Dependent on the direction from the City Council , it is staff's expectation to report back with cost alternatives for trail clearing. To help the Council understand the potential cost involved, we were able to put together a cost estimate for trail clearing experienced in other communities. This is shown on pages 9 and 10. Also illustrated on pages 11 and 12 is the cost for various pieces of equipment used in other communities that would likely be required for Eagan with a trails clearing policy. LEGAL IMPLICATIONS: On page 11, staff has provided the reader with a summary of the legal liabilities associated with trails. Staff has compiled a number of opinions on this issue over the years and can provide the Council with this information if there is interest. VIDEO: Because a picture is sometimes worth more then a thousand words, staff took video pictures of a trail clearing operation this past winter season. This 8 minute video illustrates the various pieces of equipment in use as well as some of the problems associated with clearing operations. This should also help the general public to understand that trail clearing operations do not always mean the complete removal of snow from the trail surface. COUNCIL DIRECTION: After further explanation and review of the information at the workshop, staff is seeking specific direction as to the next phase of the report. What additional information would the Council like? Assuming the Council would like staff to put together a trails clearing proposal for further consideration and cost analysis, staff would need direction as to the general make up of the service level to be provided. Would all trails and sidewalks be cleared or only those that meet a predefined priority? (Those that lead to schools and shopping areas, employment centers, or only those along major collector streets.) What priority should the trails be given; first day, second day or third day? Where trails exist on both sides of a street, should both sides be done or just one? With response to these and other issues, staff can then prepare a preliminary plan that will reflect total expenditures and "new dollar" cost implications. This preliminary plan can then be further reviewed by the Council before making a final determination. ken -1 \wp51 \memo THE APPLE VALLEY EXPERIENCE To better understand the operational aspects of a pathway plowing program, an analysis of the plowing program in Apple Valley was completed. Apple Valley has intensively maintained pathways and sidewalks throughout the City for a number of years. Given their close proximity and the similarity of physical characteristics, the experiences they have had may best translate to what may be anticipated should Eagan implement a pathway plowing program. (Refer also to the summary of a survey of 14 metro communities.) Apple Valley Eagan Equivalent • Estimated miles of pathway cleared = 55 Est. Miles = 94 • 19 Park • Equipment available for trail plowing • 75 Path & Sidewalk (2) articulating 4 -wheel drive units with snowblower or p "V" plow (1 holder, 1 MT trackless) (1) articulating 4 -wheel drive tractor with snowblower p or "V" plow (1-3) 1 ton 4 -wheel drive truck with plow blade 5 units available following day 1 plowing (1) 1 ton pickup with a front mounted snowblower truck only, no blower (1-3) 4 -wheel drive articulating pay loaders - clean up 2 units available following functions when available day 3 plowing - no blower • Staffing Eagan Equivalent Streets =13 9 Utilities = 8 14 Equipment Maintenance = 2 2 Parks =12 (includes 2 from golf course) 9 4-6 cleaning pathways 4-6 assisting with streets 1-2 cleaning rinks, limited snow removal only • Plowing Priorities A. School -related pathways within the school districts walking distance parameters. - K - 5th grade V2- mile radius - 6th -12th grade one -mile radius B. City park frontage pathways C. Along thoroughfares (County roads) D. Miscellaneous walkways Plowing Statistics (based upon maintenance log sheets) During the '95/'96 snow season c Plowable snow events =11 events (average year has 19 snow events) e Total snowfall = 44" estimated c Number of days during which pathway plowing was performed = 35 days c Average number of plowable days @ snow event = 3.2 days c Total man-hours spent plowing pathways = 748 man-hours c Average man-hours required @ snow event = 68 man-hours c Average man-hours @ mile @ event = 1.25 man-hours o Average number of persons assigned to pathway = 3+ (range 1 - 7) plowing @ event @ day c Estimated total cost @ season = $55,920 c Estimated cost @ snow event = $5,085 NQk: The average number of personsis higher (5+) on the first plowing day when priority pathways are cleared. • Plowing Responsibility Plowing is done primarily by Park and Recreation staff supplemented as needed by the Street Department upon completion of route plowing. te• Upon cessation of a snowfall, two Park and Recreation maintenance staff members are assigned to blow or plow snow from ice rinks. No brooming or flooding of surfaces is done. The balance of the Park and Recreation maintenance staff (9) are assigned to pathway, street and/or miscellaneous plowing. Intensive rink maintenance will not begin until the majority of the plowing has been completed. (1 - 3 days). • Snow Removal Ordinance Applicable within commercial and residential districts Business and.homeowners adjacent to sidewalks must clear the walks within 48 hours of the snowfall ending. The ordinance is enforced by the Police Department, typically based upon a complaint or staff report. 2 • Plowing Standard Utilize the Street Department standard of a 2" accumulation. Additional plowing may be necessary due to "winging back" of the boulevards or drifting. • Plowing Schedule Typically, Monday through Friday from 6:00 A.M. to 4:00 P.M. Overtime may be paid for additional weekday hours or weekend work, depending upon the conditions and forecast. • Sanding/Salting No sand or salt is applied to pathways • Bridges - Pathways across bridges are not cleared • Spring Boulevard Repairs Sod and turf repairs are made as necessary Miscellaneous: Following the "Halloween Blizzard" of several years ago, approximately four weeks was needed to clear pathways. 3 __�_�� Y � �.'_���:.• ._ .© � ■ v� .�� + _- � In jai I�, 1I 1'I ... e ',• •� �!T• � ( �' ~h• a '• � rY � � ,`� f ■�1.,. �. y \�\`•�.� 4 i�i l)�Ii��I)i)��,. � a.,. s .�' �1 � 1`\� � � J1. ' S .8 1/ X41 � ? � ,d� y� .1 -� rr��vr■-� r � �1i��C � z 5 = �: " - ar•• a•; •I g�g �a UE ��m��i=i .s yJ � W� i� �!FsfiR«7CR�RRR�` 00 a ��l`$w�` '=F� .� 4 F'—� _` '�� ���' J,r" lye Y S= � I rJ „� _•,n.�<�a.-----• Ot ' rano. ,2i � "y��` "�•�'- +�, _ .cMs£ `� � w wm� el J! ro• � r . • � t �.�•as „{' . a� i •r• raw i rwwr �d'" -J■. �� .� �� - I .i ri arouv r� 1. J> .A� � .£ ■ e ,■ � � .. y gw� CWC, - .I. -� `' 1 / � l ��' : ` c��,,,.. •,s• i y2u •. `�6 c�'�,R s n - `J - ■ i IR I�'N�! ' J 1 • n �, p+•1 •r til d' �� �� \ �.'� ^,.�� • .,�1 � � �I �� �` WB���� .,i I•� '� 8 O_ O go. P =app ie��.a, .:�qY fTr•w4m� pp a .,�. O.L N S � .� � S _• r W � � �n��i W 4 CITY OF EAGAN CURRENT SNOW REMOVAL SEQUENCING AND STAFFING The plowing of streets and cul de sacs following a significant snow event (2"+) requires the combined effort of maintenance staff from the Streets, Utilities, and Park Departments. Plowing is done under the direction of the Street Department. A significant snow event generally requires a minimum of 3 days to complete all aspects of the removal operation. Staff and equipment requirements are diminished with each successive day. Additional snow during the removal process typically requires a return to the Day 1 schedule. Timing of the snowfall or a significant accumulation may also effect the removal operation. Removal Sequence and Staffing Day 1 Plowing streets and cul de sacs (Total of 21+ City staff' and 2 contractor routes) Streets; 9 staff plowing streets & cul de sacs Eqpt. Mtce; 2 staff plowing streets & cul de sacs Utilities; 9 staff plowing streets & cul de sacs - 33-5 for operations, production 2Parks; 1+ staff; plowing streets & cul de sacs 8+ staff; plowing parking lots,.rinks, zMunicipal Center Contractual Svcs.; 1 main line route, 1 cul-de-sac route NOTE: Upon completion of day 1 plowing, 1 -Ton trucks are typically available for additional assignments Day 2 Clean up and sanding (Total of 9+ staff) Streets; 9 staff plowing, scraping and salt/sanding Eqpt. Mtc; 2 staff performing equipment maintenance functions Utilities; 14 staff resuming routine maintenance and production functions Parks; 9+ staff completing lots and resuming winter facility maintenance functions Day 3 Mixing salt/sand, widening (Total of 9 staff) Streets; 9 staff widening plus hauling & mixing salt/sand Eqpt. Mtce; 2 staff perform equipment maintenance functions Utilities; 14 staff completing3 utility production and maintenance functions Parks; 9+ staff completing ice rink maintenance. 1 All equipment capable of plowing is in use. 2 Additional park staff is used to supplement the Day 1 plowing effort depending upon conditions or during absences. 3 Three required for a minimum level of maintenance and service. 5 CITY OF EAGAN SNOW REMOVAL ACTIVITIES & STAFFING MATRIX (T) gee rage i for the Vefuutlons of Codes Day 1 Day 2 Day 3 Day 4 STREETS (9) Sc Sc Sc OM " Sc I SC Sc OM Sc Sc Sc OM " Sc Sc Sc OM Sc Sc Sc OM " Sc Sc Sc OM " Sc Sc Sc OM Sc Sc Sc OM " Sc Sc Sc OM EQUIPMENT MAINTENANCE (2) Sc vm VM vm ` Sc vm vm VM PARKS (9) Sc ' Sc WFM WFM Sc (*) WFM WFM WFM " Sc (•) WFM WFM WFM " Sc (*) WFM WFM WFM WFM WFM WFM WFM " WFM WFM WFM WFM WFM WFM WFM WFM WFM WFM WFM WFM WFM WFM WFM VVFM UTILITIES (14) SC (')' oM OM OM Sc OM OM OM " Sc OM OM OM Sc OM OM OM Sc OM OM OM Sc OM OM OM " Sc OM OM OM Sc OM OM OM " Sc OM OM OM OM OM OM OM OM OM OM OM OM OM oM OM OM OM OM OM ` OM OM OM OM CONTRACTOR (2 routes) =Sc (T) gee rage i for the Vefuutlons of Codes Snow and Ice Control Plowing and sanding of streets and cul de sacs. The widening of snow storage areas, additional sanding and the mixing of salt/sand in anticipation of additional snow begins on or after the second day of plowing. V. M - Vehicle Maintenance Repair and maintenance of equipment from the City fleet. During periods of active snow and ice control, priority is given to equipment required for control activities. W VM - Winter Facility Maintenance Maintenance functions necessary to ensure winter facilities are accessible, safe and functional. Winter facilities include skating rinks, the tubing hill and park buildings scheduled for recreational programs. Q 1 - Operations and Maintenance Routine maintenance functions necessary to ensure the efficient operation of established City systems and programs. (*) = Plowing of the City Municipal Center site and other non -street priority sites. O Additional Park staff is used to supplement the plowing effort depending upon the snow conditions or during staff absences. A minimum of three to five employees are necessary to operate utility systems and to respond to emergency calls. Staffing at this minimum level does not allow for routine maintenance or service response. 7 CITY OF EAGAN LIGHT EQUIPMENT USE MATRIX Not Equipped for Plowing 304 % Ton Parks WFM WFM Snow Event 305 3/ Ton Parks/Forestry OM OM l DAY-2 Day3 Unit #Day TXT Dept•/Div, Skid Steer Parks OM 105 % Ton, P Streets Sc OM OM 114 1 Ton, P/S Streets SC SC OM 115 1 Ton, P/S Streets SC SC OM 120 1 Ton, P/S Streets SC SC OM 121 1 Ton, P/S Streets SC SC OM 127 1 Ton, P/S Streets SC OM OM 128 1 Ton, P/S Streets SC OM OM 149 V2 Ton, P Streets SC OM OM 213 1 Ton, P/S Utilities SC OM OM 306 % Ton P Parks SC WFM WFM 307 % Ton P Parks (New `96) SC WFM WFM 310 % Ton P Parks SC WFM WFM 314 1 Ton P Parks SC OM OM 319 1 Ton P Parks SC OM OM Not Equipped for Plowing 304 % Ton Parks WFM WFM WFM 305 3/ Ton Parks/Forestry OM OM OM 311 % Ton Parks WFM WFM WFM Skid Steer Parks OM OM OM Skid Steer Streets OM OM OM NOTES: This matrix is subject to change. The use of equipment and the duration is determined by the specific weather event and conditions • P - Equipped with plow • P/S - Equipped with sander and plow • SC - Snow Control • WFM - Winter Facility Maintenance • OM - Operations and Maintenance Refer to the staffing matrix for specific definitions. NON -MOTORIZED TRAILS WINTER MAINTENANCE COST ANALYSIS ESTIMATED MAINTENANCE COST @ MILE @ WINTER SEASON Snow Accumulation Frequency Maint Hrs/Mi Maint CosttHr Total < 2" 7 .5 $43.00 $150.00 2"-6" 7 1.0 $43.00 $300.00 6"-12" 3 1.5 $80.00 $360.00 12"+ 2 2.0 $80.00 $320.00 Sub Total $1,130.00 Additional Maintenance @ Mile @ Season • Clean up of intersections and excessive accumulation 5hrs @ $55.00 Property repairs - Sod and Turf - Utilities - Landscape Materials Estimated Total Cost @ Mile @ Season _ $ 50.00 _ $100.00 _ $100.00 0 $ 275.00 = $250.00 = $ 1,655.00 FOOTNOTES 1. Snow accumulation - Total depth of snow accumulated on a hard surface trail since the most recent "dry pavement condition". Accumulations are due to snowfall and/or the clearing of adjacent property or roadways. The number does not represent snow events. 2. Frequency - Estimated average number of occurrences during a snow season. Based upon data compiled by other metro region municipalities. 3. Maintenance Hours @ Mile - The number of man-hours required to clear the accumulated snow from one mile of trail. Based upon an analysis of data compiled by other metro region municipalities. (Season average =1.25 - 1.3 man-hours @ mile.) 4. Maintenance cost @.Hour - The hourly cost of one operator and one piece of equipment, rates per 1996 Eagan fee schedule 0" - 6" =1 ton truck with "V" plow 6" - 12"+ = articulating vehicle with blower clean up = skid steer with bucket *NOTE: The city does not own a "V" plow or articulating vehicle with a blower. 10 ADDITIONAL EQUIPMENT The removal of snow in an urban area requires "task specific" equipment. Unlike street plowing, there are fixed obstacles, such as stone walls and hedgerows bordering the paths and other obstacles, including utility boxes, irrigation systems, benches and landscape materials which may be obscured by accumulating snow. Because snow storage areas are limited or non-existent in many areas, the ability to place snow during the removal process is essential. Because of these conditions, no single piece of equipment can efficiently perform winter maintenance activities on a large-scale pathway system. The implementation of a quality program will require the purchase of multiple pieces of "task specific" equipment. In general, greater accumulations equate to more sophisticated equipment and greater cost. RECOMMENDED ACQUISITIONS (3) "V" plows for % ton or 1 ton trucks. A "V" plow is useful for clearing accumulation of V - 6" of light snow from pathway surfaces. The hydraulic folding feature of several brands allow snow to be carried through an intersection or pushed to a specific storage location. Truck mounting allows for an increased removal speed in open areas. The usefulness of a "V" plow may diminish during the season as snow accumulates on the boulevards because of the inability of the plow to "roll" snow on the top of a pile. Estimated cost = 3 @ 4,000 = $12,000 (2) 4 X 4 articulating snow plow with a blower and plow. These units are capable of opening a corridor through significant accumulations of both fallen or plowed snow. The blower attachment has a hydraulic chute which can be used to direct snow to specific locations or to blow snow into a truck. Their narrowwidth (<48") allows the machine to negotiate along walls or around fixed obstacles in corridors too narrow for a truck. Because of the narrow width of the removal equipment, multiple passes may be necessary to remove snow in wide corridors. To prevent clogging, the ground speed must be reduced significantly when using the blower, especially when removing snow plowed onto the boulevard from the street. Plowing or blowing to a "bare pavement" level of removal is limited by pathway irregularities. Estimated cost = 2 @ $75,000 = $150,00 11 (1) Small (1.8 yard) four-wheel drive loader with plow and/or blower. A large "V" mounted on a loader would allow for the timely removal of significant accumulations of snow in the wide corridors. The high-profile "V" plow would have the capability to "roll" snow onto piles of previously plowed snow. Clean-up of intersections could also be completed by utilizing the bucket attachment. The unit would not be useable in narrow pathway corridors or those having a significant number of obstacles. Estimated cost = 1 @ $ 90.000 Estimated total of $252,000 all purchases 10 -year amortized capital cost = $25,200 @ year (not including fuel and maintenance) 12 LEGAL ISSUES Minnesota statutes pertaining to the specific duties and subsequent liabilities of a municipality are often ambiguous and open to variety of interpretations. Statutes pertaining to snow and ice are no different, though it appears municipalities are afforded a degree of immunity. Minnesota Statute 466.03, subdivision 4, states that a City will not be held liable for: "any claim based on snow or ice conditions on any highway or public sidewalk that does not abut a publicly - owned building or publicly -owned parking lot except when the condition is affirmatively caused by the negligent acts of the municipality". This immunity does not apply if the ice or snow condition was caused by what is determined to be a negligent act of the City. An example may be a pile of snow pushed to the comer of any intersection which obscures the vision of motorists and subsequently causes an accident. Therefore, a City is obligated to not create a slippery condition. A distinction which is not specifically stated is whether or -not the ice and snow condition was artificially or naturally created. If the condition was not caused by the government, it could argue for immunity. The immunity may not apply if the City fails to remove a known dangerous condition created artificially on a sidewalk. The court has also ruled that a City may be immune under the discretionary immunity statute if it can be determined that a decision was discretionary. The City should establish a priority system which dictates which streets, paths or sidewalks are cleared first based upon use, traffic danger, etc. In the case of extreme conditions, it may become difficult to maintain all walks or pathways with available resources. The City must be able to document the social and/or economic factors that were considered when deciding to plow or not plow. If the snow and ice immunity does not apply, a basic standard of negligence would be called into question. "Did the City -exercise reasonable care?" If the City makes a good -faith effort to use its "available resources" to maintain paths and walks, it may not assume the liability. Information taken from LMCIT Loss Control Quarterly - "Ice and Snow: Does a City have Immunity" by Ellen A. Longfellow, LMCIT Staff Attorney. PUPMWpvd122 13 Eagan Trail Map Survey Survey Summary Apple Valley `95/'96 Plowing Log 14 /(AL1 �. R� . • .' Tra may- u� � • ; • � J � ff.%K�'�C e� R N� � P i I • � • \ \ i—� 1 01 Zi �� _ i� � �: Via, :� ; �• -� � • ''���. .��,_ \�.�. � � _ _ . -! _ , p rte-- J, , (Y�.: -- � jd• t- � � ` •a '\. .,� _, • '90 :I ��•'b" �.1��. `�•4• i '1 � >•i4 �.-aaaaY u� �\\ as JLLl ll:l 'JL'._ •Z ' F .=.. ►.- 1 .16i is 21,L .♦ / _ " - • �_ �' � t - • '� iii -S � � — . - • • M • P � •, 1 �`.. � ,��1 l f 1 '1 .. � _ , 'x '�/•6 /fir' � - 1 The following are the results of the trail and sidewalk plowing of the surrounding communities. The survey is split up into 13 questions; L How do you determine or classify priority in trail plowing? 2. Are a paths and walks in the city cleared? 3. What department is responsible for plowing? 4. What type of equipment do you use? # of miles? width of trails? How long does it take to clear all the trails? 5. What is your standard for plowing? 1" , 2" ..etc. 6. Is overtime paid for any trail or sidewalk plowing? 7. When is plowing performed ( Monday - Friday)? Daylight hours? Call out? By whom? 8. Is there an ordinance requiring residents or businesses to clear paths or walks adjacent to their property? If so, How long do they have to clear the trail/walk? How is it enforced? 9. Do you coordinate with the county to prevent them form "Winging" snow back onto the trail? 10. Do you sand/salt paths or trails? 1 I. Do you repair sod damage in the spring? 12. How do you clear walks or trails on bridges? 13. How long have you been plowing trails/sidewalks? 11* following cities surveyed: Apple Valley Bloomington Burnsville Cottage Grove Eden Prairie Edina Plymouth Farmington Richfield Inver Grove Height Rosemount Lakeville Roseville Mendota Heights Woodbury INDIVIDUAL MUNICIPALITIES CONTACT PERSON AND PHONE NUMBER Apple Valley Thomas Adamini 953-2420 Bloomington Paul Edwardson 948-8760 Burnsville Gary Erickson 895-4518 Cottage Grove Bob Pommerening 458-2854 Eden Prairie Wes Dunmore 949-8535 Edina Vince Codkriel 927-8861 Farmington Jim Bell 463-7111 Inver Grove Heights Neil Nauer 450-2556 Lakeville John Hoger 469-4431 Mendota Heights Terri Blum 454-4059 Plymouth Mark Peterson 509-5941 Richfield Jim Krusz 861-9170 Rosemount Rick Cook 423-4411 Roseville Ken Hoxmeier Lonnie Brokke 490-2289 628-0088 Woodbury Dick Riemenchnieder 730-5593 1. How do you determine or classify priority in trail plowing? Apple Valley Class A - School Children - Walking distance (23.1 miles) Class B - City Parks - Frontage - (6.3 miles) Class C - Along Thorough fares - (23.1 miles) Class D - Walkways along less busy roads Bloomington First - School and Handicap areas - Heavily foot traveled paths Second - All other Burnsville First - 4-5 miles around wildlife areas - ponding & bird watching activities Cleaned off in order of skating rink priority Cottage Grove First - School districts - Plowed at same time as street department goes out Eden Prairie Class.A - School walking routes, Senior center area Class B - Main streets and skating rinks Edina Plow the paths that are on a first use basis Farmington Everything is done except sidewalks in the city Inver Grove Heights Lakeville High priority - Trails surrounding schools, especially elementary Parks - only if used in the winter time Mendota Heights Trails are taken care of after streets, rinks, and parking lots. No specific order. Plymouth First - Trails surrounding schools. Second - major trail ways through parks and city Richfield Schools do their own trails - Plow trails in east part of city to west. Rosemount Trails are done after the streets are finished There is no particular order for the plowing route. Trails along collector streets and sidewalks leading to schools are plowed. Very few interior park trails are plowed. Roseville Class A - Schools - shopping centers - trails in park Class B - Trails less traveled Class C - Sidewalk plowing - residential Woodbury Class 1 - Schools trails Class 2 - Trails adjacent to major streets Class 3 - Internal Park trails 2. Are AU trails and walks in the city cleared? Apple Valley Trails through parks that are not used in the winter time are not plowed, unless trails are used for school system. Bloomington Private developments walkways are not maintained. Small paths within a park are not plowed. Burnsville Trails that are used for cross country skiing trails and those sidewalks on streets with businesses. Street department is responsible for sidewalks. Parks only maintain trails. Cottage Grove Yes, all trails are plowed Eden Prairie Only trails that are adjacent to busy roads and that have high amounts of foot traffic. Edina Yes, all the trails are plowed Farmington Yes, all the trails are plowed, with considerations of the budget restrictions. Inver Grove Heights Lakeville 95% of the trails are plowed within the city. Park trails that do not complete a basic loop or in parks that are not used in the winter are not plowed. Mendota Heights Almost all are plowed, only small short stub sidewalks are not plowed. Plymouth Small neighborhood parks are not plowed. Richfield Trails that are used for cross country skiing are not plowed and the trails in Veterans park Rosemount Only trails that are used heavily by foot traffic. 4 Roseville Yes, all the trails are plowed Woodbury 90-95% of the trails are plowed Slopes that are too steep are not plowed In the winter time. 3. What department is responsible of plowing? Apple Valley Parks and Recreation Bloomington Parks Department Burnsville Parks Department - Walking trails Streets Department - Sidewalks Cottage Grove Out of the Snow removal budget, All departments come together. Eden Prairie Parks Department Edina Parks Department - park trails Street Department - Sidewalks along streets Farmington Parks Department Inver Grove Heights Lakeville Parks Department - 8 ft trail system Streets Department - narrow cement sidewalks Mendota Heights Parks Department Plymouth Parks Department Richfield Parks Department Rosemount Streets and ground department Roseville Parks Department Woodbury Parks Deoartment f 4. What type of Equipment do you use? # of miles? width of trails? How long does it take to clear the trail system? Apple Valley 4-5ft sidewalks Holder and MT trackless with a snow blower or a V -plow 8ft wide trail - 1 ton with a 8ft or 9ft blade,_ Articulated tractor with a Boss V -plow or a snow blower 51 miles of both trails and sidewalks Bloomington 4 Holders and 1 Bombadier, both with blower and V -plow Trails 4ft and 8ft. 300 miles of trails and sidewalks. Usually takes 4-5 days to plow all the trails and sidewalk Burnsville Sidewalks - (3) Holders - 4 wheel drive V -plow, blower, or broom Trails - (2) Howard - broom or blower or 1 ton trucks with plows (8) Width - 4 ft sidewalks 6-8 ft - trails 6 miles of trail, 70 miles of sidewalks- (done by street dept) Usually takes 5-6 hours to clear trails Cottage Grove 5 ft sidewalks - Holder with broom, blower, or side plow 8 ft trail -Pick up truck with angled 8ft western plow 20 miles of trails and sidewalks Eden Prairie 4-5 ft sidewalks - Holder tractor with V plow or snow blower 8ft wide trail - 3/4 4x4 -regular plow, Ford tractor with blower, Bobcat with blower. 45 miles of trails and sidewalks - Takes approximately a day to plow Edina Sidewalks - MT trackless with V -plow, brush, or blower (3) 8 ft trail - 4x4 trucks (Ford ranger) - with 6&7 ft blades (2) 7 miles of trail and 20 miles of sidewalk Completed within 24 hours of snow fall 4 ft sidewalk - John Deere with blower or brush (City property, not residential) 8 ft wide trail -1 ton dump truck with V -plow [Farmington r Grove Heights ville New Holland skid loader with V- plow, broom, or snow blower (2) 2-3 pick up trucks with snow blowers (plow first with a V -plow and then follow with a broom) 28 miles of trails and sidewalk - 1 '/: days -with 3 people Mendota Heights Heavy snow fall - 7 ft blower on a 580D lawnmower Light snow fall - 8 ft plow on a 4x4 truck 16 miles of trail - don't clear sidewalks Plymouth 4-5 ft Sidewalks - 2 MT trackless with V-plow , blower or brush 8- I Oft Trails - 3/4 - I ton or pick up with 7 ft blade 40 miles of sidewalk and trails 4 people takes 8 hours to complete plowing of sidewalk and trails Richfield Sidewalks - MT trackless with V-plow and broom 10-12ft Trails - (5) 3/4 ton pick up with 3 V-plow, and 2 straight plow 12 miles of trail and 40 miles of sidewalk Va day with all 5 vehicles Rosemount 5 ft sidewalks - Blower hooked up to a Summer lawn mower 8 ft trails - Pick up with a plow and V-plow 11 miles of sidewalk and trails 5-6 hours to complete plowing Roseville 4-5 ft sidewalks - Holder with a V-plow, blower (purchasing MT trackless) 8 ft trails - Pick up truck - with regular plow 53 miles of sidewalk and trails 2 %s days with V-plow and 4 days with blower Woodbury 5-6 ft trails MT trackless with a 5ft snow blower 8-10 ft trails with Pick up trucks or Blazer with V-plow 31 miles of trail With 2 units - 20 man hours 5. What is your standard for plowing? Apple Valley When the street department reacts - 2". Sometimes end up plowing 2- 3 times a stonn, due to winging and snow drifts. Bloomington Don't have any specific, look at the conditions, they feel if they clean up right away it is easier to keep them clear of ice and snow. Burnsville Use a sweeper is a light dusting - same as ice rinks. Otherwise 2" snow fall is the standard for plowing. Cottage Grove A 2" snowfall is the standard for plowing. Eden Prairie A 1" snowfall is the standard for plowing. Edina Anything over a dusting is plowed. Farmington A 2" snowfall is the standard for plowing. Inver Grove Heights Lakeville A 1" snow fall is the standard for plowing. Mendota Heights A 2" snow fall is the standard for plowing. Plymouth Don't have a standard for plowing. They plow as needed. Many times plow more than once. Richfield Any amount, try to keep the trail ways clear of everything. Rosemount A 2 " snow fall is the standard for plowing. Roseville A 2" snow fall is the standard for plowing. Woodbury A 2" snow fall is the standard for plowing, same as street call out. 6. Is overtime paid for any trail or sidewalk plowing? Apple Valley Yes, in a case by case basis. Bloomington Yes, in the cases of school walkways and handicap trails. Try to avoid overtime. Burnsville Yes, when it is necessary. Cottage Grove Yes, when it is necessary. Eden Prairie Yes, when it necessary. Edina Yes, when it is necessary. Farmington No, overtime is avoided Inver Grove Heights Lakeville Yes, when it is necessary. Mendota Heights Yes, try to complete all trail plowing in a day. Plymouth Yes, when it is necessary. Richfield Yes, when it is necessary. Rosemount No, if a storm occurs during the weekend, trails are not cleared until Monday. Roseville Normally, don't like to work overtime. Woodbu Try not to, but if it is necessary then will work overtime. 7. When is plowing performed - (Monday - Friday)? Daylight hours? Cali out? By whom? Apple Valley Depends on the storm, usually try to work Monday through Friday. Work from 6am to 4 pm. Bloomington I Depends on the storm, usually try to work Monday through Friday. Start plowing trails and sidewalks at 6am, try not to work in the dark, unsafe conditions for the pedestrians. Burnsville Usually work Monday through Friday, splitting shifts, limits overtime. Monday through Friday 5:30am - 2:00pm and Saturday 4am-12:30pm. Cottage Grove PIowing is performed same time as street department. Split shifts to avoid using overtime. Sometime working as early as 2:OOam. Eden Prairie Monday through Friday, start early to clear school and Senior center trails. Called out by the parks department. Edina Plowing is conducted anytime to keep the trails clean and safe for the pedestrians. Plowing is conducted on the weekends, and nights. Farmington Trails are cleaned during regular working hours, the night crews that flood the rinks are also used to clean the trails. Inver Grove Heights Lakeville Monday through Friday, plowed mostly in the daylight hours. School trails are before 8:OOam. Mendota Heights Trail plowing is done simultaneously with the street snow plowing. Trail plowing is not done on a call out basis. Plymouth Plowing is done whenever necessary, trails are cleared in day or night hours. Trails are cleared after the street department has started. Richfield Monday through Friday, unless the snowfall occurs on the weekend. Daylight hours, try and work along with the street department. Sidewalks are cleaned off last. ` Rosemount Monday through Friday Only. Daylight hours after streets are completed There is no call out just for trails. Roseville Monday through Friday, unless it snows on the weekend. Snow plowing is done at the same time as the street department, sometimes early mornings are necessary. Woodbury Monday through Friday, during the daylight hours, only called out on a situation basis by the Parks department. 8. Is there an ordinance requiring residents or businesses to clear paths or walks adjacent to their property? If so, How long do they have? How is it enforced? Apple Valley Yes, they have an ordinance. The businesses and homeowners have 48 hours to clear the sidewalk. The police enforce the ordinance. Bloomington They plow everything except private town homes and the Mall of Americas sidewalks. Burnsville Yes, there is an ordinance. The ordinance, however, is not enforced. The city is looking over the ordinance. Cottage Grove The businesses and homeowners didn't want the ordinance. They plow everything. Eden Prairie No, the ordinance didn't pass. Edina Yes, residents have 72 hours to clear the paths adjacent to their property. The parks department informs the police, who then enforce the ordinance. Farmington Yes, residents have 48 hours to clear the paths adjacent to their property. The police enforce the ordinance. Inver Grove Heights Lakeville Call Don Volk- Public Works 9854541` Mendota Heights No Plymouth No, Council tried to pass the ordinance for 1996. Richfield No, they plow all the trails and sidewalks. Rosemount Yes, see attached fax for actual ordinance. The only enforcement is a letter sent out to resident when complaints are called in. Roseville No Try planning 731-5790 1 512 .12-7 5205 JAN 05 '?t= 11:1 CITY OF POSEMOUNT CITY OF ROSEMOU NT Everything's Coming Up Roseniountll Our Fax No: 423-5203 FACSEI3.E COVER LETTER DATE:__z — �l Please deliver the following page(s) to: 0 FAX M AMER: � cry.► r .. A r� � .� i s TOTAL number of pages including this cover sheet: 3 MESSAGE: If you do not receive the entire fax, please as soon as possible. E ARD COPY TO FOLLOW YES _„ NO P.1 CTY HALL 2875 - 145th Sum won P0. Sox 510 fternoum, MN 550684510 Phone: 612-423-44 11 Fait: 612-423.5203 CONMEWL+ILM NOTICE: Mw materiels enclosed with this ficaioyte ulasntission an eery private ae P nd cor dentia! usad a:e thtop of the aendec. The infornution eowAioed in the pftiirist is privileged and is intended only for the u" of the individual(or ertriry(irop named above. if you are ant the isttended recipient, be advised that any uaauthorirsd diselosuro, copying, diatdbution, or Cho taking of to action in reliance on the contents of this telecopied iafortnstioo is strictly Prohibited' If you pave received this facsiarile tratsslttisaion In error. please itttteledisrely notify us by telephone W Mni�/ arrmgc for return of the fowarded docttmenta to w. a ec,de arrr :9 cera+wr Je'1 PYdYYrMrwJF . _ ..1 i1- -4-773.5_70Z JR1 05, '% 11: 12 -=ITY OF P0'jEt1rN_RIT 4-4-1 CHAPTER 4 SNOW REMOVAL ON SIDEWALKS SECTION: 4-4-1: Snow Removal 4-4-1-1: Violation 4-4-2: Notice 4-4-2-1: Service of Notice 4-4-3: Nuisance 4-4-3-1: Assessment of Costs 4-4-4: Penalty P.2 4-4-2-1 4-4-1: SNOW REMOVAL: Removal of snow and ice from trails and sidewalks in the City shall be the responsibility of the abutting Property owners, or occupants. Those specifically listed as corridors and Identified by published notice shall be maintained by City. Snow and ice shall be removed within twenty four (24) hours after the snow or ice has accumulated. (Ord. XII -13, 11-17-92) 4-4-1-1: VIOLATION: It shall be unlawful for any person to deposit snow from private property upon any public street or public right of way within the City. 4-4-2: NOTICE: If the snow and ice are not removed as required in Section 4-4-1, the City may serve upon the owner or occupant a notice ordering removal of the snow and ice within twenty four (24) hours. 4-4-2-1: SERVICE OF NOTICE: Service of notice may be accomplished by personal service upon the owner or occupant, or by leaving such notice with a person of suitable age and discretion on the premises. City of Rowyww t 393 0 1 517. 42-r 5203 JAN 05 '95 11:13 CITY )F POSEMOUNT P. 3 4-4-3 4-4-4 4-4-3: NUISANCE: Snow and ice which is allowed to remain . on. a concrete sidewalk within the City for a longer period of time than twenty four (24) hours after the same falls, gathers or accumulates is hereby declared to be a nuisance, and the City may remove the snow and ice and charge the cost of the removal against the abutting property. f 4-4-3-1: ASSESSIZENT OF COSTS: Following such snow and ice removal, the cost of removal shall be calculated. In accordance with Minnesota Statutes §429.101, the City Council shall assess the cost against the abutting property owner. t 4-": PENALTY: Any person who violates Section 4-4-1-1 shall be guilty of a misdemeanor. (Ord. 4. 12-4-84) c 393 `' �� City of Rosemoung 0 9. Do you coordinate with the county to prevent them from "winging" snow back onto the trail? Apple Valley Yes, they try and coordinate with the county, most of the time they end up cleaning up trail more than once a storm. Bloomington It is really hard to coordinate even with there own street department, they just plow the trails again. Burnsville No Cottage Grove The parks department and Washington County have a good relationship. The county calls them and tells them when they are going to be "winging„ back the streets. The parks department then goes out again and plows the trails. Eden Prairie No, they just redo the trails when they notice the county has "winged" back the snow from the boulevards. Edina Yes, they plow once from the snow fall and then once again after'the "winging" has been completed. Farmington Not a problem that they have at the present time. Inver Grove Heights Lakeville Really hard to coordinate with Dakota County. They just plow the trails over again after the "winging" of the boulevards has been completed. Mendota Heights They watch for when the county comes and "wings" the boulevards and then they replow the trail. Plymouth Try to coordinate with the county, but the county is on a different schedule from them so it is difficult. Richfield No Rosemount No Roseville Yes, sometimes it is possible to coordinate with the county. Many times they haul the snow out, from the winging, with dump trucks Woodbury They have a good relationship with the county. The city often times borrows equipment from the county. Sometimes the county comes and cleans the trails after tla have "winged" the boulevards. 10. Do you sand/salt paths or trails? Apple Valley No Bloomington No Burnsville No, not at this point. Cottage Grove Only when necessary, they do own slip in sanders for the 3/4 ton trucks. Eden Prairie No Edina Yes, sand the inclines and the declines throughout the trail system. Farmington Only when necessary, or when complaints are called in. Inver Grove Heights Lakeville No Mendota Heights No Plymouth No Richfield No Rosemount Only in ice storm situations Roseville Some park trails, use same guidelines as the street department for sanding and salting. Woodbury No, not currently. They do have a slip sander in the budget for the next 11. Do you repair sod damage in the spring? Apple Valley Yes Bloomington Yes, but just use black dirt and grass seed. Burnsville Yes, they reseed the area and spray them later in the year. Cottage Grove i Yes, but they save on the sod replacement by placing orange tipped fence posts along the edges of the trail. The residents are happy with this method Eden Prairie Yes, if large piece they sod, and use black dirt and seed if a small area. Edina Yes , they are replace with sod in the spring. Farmington Replace on complaint only. Inver Grove Heights Lakeville Yes Mendota Heights Yes Plymouth Yes, replacement varies with the location. Some replaced with sod and others black dirt and seed. , Richfield The trails are raised so they rarely have problems with hooking on the turf. Rosemount Yes, black dirt and seed, occasionally sod if resident complains. Roseville Only in a few cases. Woodbury Yes, fairhv minimal, use black dirt and juass seed. 12. How do you clear walks or trails -on bridges? Apple Valley Bloomington Burnsville Cottage Grove No, they do not clear the trails that go over the bridges. They utilize 4x4 trucks with plow or a 50in V- plow. They use a Holder or a bobcat to remove the snow from the bridges. Push snow off of the bridge and then haul the snow away with trucks. Eden Prairie They use a 3/4 ton truck with a regular snow blade and push the snow to the ends of the bridge. They do not haul the snow away. Edina All but two bridges are plowed. A regular 6ft truck plow is used. Farmington The snow blower is used for bridges. The bridges are left until all other trails are finished Inver Grove Heights Lakeville No. Mendota Heights Only one bridge is done and a truck with a regular plow is used. Plymouth The street department or the county do the plowing over the bridges. Richfield No, don't have any trails that go over bridges. Rosemount No don't have any bridges. Roseville The county assists in the removal of snow, they use a snow blower and blow the snow directly into the back of a truck. Woodbury Snow removal over bridges is removed as necessary. They let the snow accumulate and then they use a skidsteer and then move all the snow to the side of the bridize. 13. How long has your municipality been plowing trails. Apple Valley Bloomington Burnsville Plowing for over 20 years. Cottage Grove Plowing for 13 years Eden Prairie Plowing for 12 years Edina As long as they can remember. Farmington Plowing for 5-6 years. Inver Grove Heights Lakeville Mendota Heights Plymouth Plowing for 4 years. Richfield Plowing for 33 years. Rosemount Plowing for 20 years. Roseville Plowing for 8 years. Woodbury Plowinja for 10 vears_ IIf TRAIL PLOWING COMMUNITY SURVEY SUMMARY ANALYSIS (BASED UPON 14 RESPONSES) (#1) Plowing Priorities First Priority 58% School Walking Routes 21 % Miscellaneous Other Depending Upon Use Patterns 21 % No Order (#2) Coverage 50% 90% or more of Trails Excluding Small Walks & Some Park Trails 28% All Public Walks and Trails 21 % Determined By Use (0) Responsibility 64% Parks and Recreation 36% Combination 80% Streets and Parks 20% Streets (#4) Analysis Performance * Miles Plowed @ Community @ Day - Average; w/ Bloomington = 70 W/o Bloomington = 38 * Miles Plowed @ Plowing Unit @ Day - Average; 8.7 Miles * Units Assigned to Plowing - Range; 2 (Numerous) —+ 11 (Burnsville) - Average; 4 Units TOTALS ALL COMMUNITIES * Miles Plowed @ Community - Range; 11 (Rosemount) -+ 300 Bloomington (76 Burnsville) - Median; w/ Bloomington = 40 w/o Bloomington = 31 - Average; w/ Bloomington = 58 w/o Bloomington = 37.5 Performance * Miles Plowed @ Community @ Day - Average; w/ Bloomington = 70 W/o Bloomington = 38 * Miles Plowed @ Plowing Unit @ Day - Average; 8.7 Miles * Units Assigned to Plowing - Range; 2 (Numerous) —+ 11 (Burnsville) - Average; 4 Units TOTALS ALL COMMUNITIES * Miles Plowed @ Community @ Day - Average; w/ Bloomington = 70 w/o Bloomington = 38 * Miles Plowed @ Plowing Unit @ Day - Average; 8.7 * Man Hours @ Mile @ Event - Average; 1.3 Desired Miles = Necessary Man Hours (NMH) @ Event 1.3 NM11 = # of Employees Required Desired Response Hours Example 40 Miles Cleared in 6 Hours 40 = 30.8 NMH 113 IU = 5 Employees Required 6 (#5) Plowing Standard 58% 2" Accumulation 28% Any Accumulation 14% 1" Accumulation (#6) Overtime Paid For Plowing 79% Overtime Paid to Operators 21% Overtime is Avoided (#7) Scheduling of Plowing 58% Monday - Firday only, Split Shifts 28% Any Time Including Weekends 21 % Monday - Firday, Weekend Callouts if Necessary Miscellaneous 36% Plow Only During Day Light Hours Coordination With Streets 28% Plan Simultaneously with Streets 14% Upon Oompletion of Streets 58% Non-specific Though Plowing During "Regular" Hours Appears to be Most Common (#8) Ordinance Pertaining to Clearing 43% No Ordinance 36% Ordinance in Place - Primarily Residential Walks, 24-72 Hours to Respond 21 % Miscellaneous - Unenforced (#9) Coordination With County (Winging Back) 50% No, Replow as Necessary 43% Yes, as Possible - County May Assist with Clean-up 7% Not Applicable (#10) Salting or Sanding 64% No 36% Spot Sanding (#11) Spring Sod Repair 100% Yes, Primarily Soil and Seed (#12) Clearing of Bridges W/Trails 58% City Clears, Variety of Means 14% County Clears 14% No Clearing 14% NoBridges on Trail System (#13) Program in Place * Average; 14 Years 10% 0-5 Years 40%0-10 30% 5 - 10 Years 20% 10-15 Years 60%10+ 40% 15+ Years 612 953 2406 04.15/90 06:22 FAX 012 953 2406 CITY APPLE VALLY Q001 I-- Ln �1 Tom/ V , -V i1. , r m o ; ro+ m b. a? e• p fi Q g m e �• ArNA I-- Ln �1 Tom/ V , -V