09/29/1987 - City Council Special (2)SPECIAL CITY COUNCIL MEETING
TUESDAY,
September 29, 1987
6:30 p.m.
I. ROLL CALL
II. BID REVIEW & APPROVAL FOR FIRE PUMPER TRUCK
III. REVIEW STORM SEWER REPORT
* River Hills Ninth Addition
* Lexington Square Addition
IV. RESOLUTION FOR GOVERNMENT INFORMATION SYSTEMS
V. REVIEW DEVELOPMENT ITEMS
VI. PERSONNEL ITEM
VII. MBO UPDATE
VIII. OTHER
IX. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 25, 1987
SUBJECT: SPECIAL CITY COUNCIL MEETING/WORKSHOP FOR TUESDAY,
SEPTEMBER 29, 1987
FIRE PUMPER TRUCK
The Public Works Committee met on Thursday, September 24, 1987, with
a special committee of the volunteer fire department who has
investigated, coordinated and prepared the specifications and
bidding for four (4) new fire pumper trucks. City Councilmember
Wachter and City Administrator Hedges were in attendance at the
meeting and reviewed the bids that have been submitted by Custom and
Luverne who are the only two (2) bidders. Specifications were sent
to six companies. The bid submitted by Luverne is $141,133 and for
Custom, $154,795. The estimate for each pumper truck was $160,000.
The Public Works Committee, City Councilmember Wachter, with
concurrence by the Fire Department Truck Committee, is recommending
the bid submitted by Custom in the amount of $154,795 for each of
the four pumpers.
The Fire Department Truck Committee has performed a thorough
evaluation of the bids and has summarized their findings in a
notebook which is enclosed for your review. The notebook contains a
series of pictures that compare the Luverne and Custom trucks and
also analyze each of the specifications. City Councilmember Wachter
and the City Administrator met for approximately an hour and one-
half with the Truck Committee and reviewed each picture and
specification in detail. The Truck Committee will be present at the
special meeting and have been advised to summarize the bids and
their reasons for recommending the custom bid to the City Council.
This information will be turned over to the. City Attorney and he
will be asked to analyze the bids and determine whether the City
Council can legally accept the Custom bid for reasons stated in the
notebook. At the meeting on October 6, this item will be on the
agenda under Department Head Business for formal action.
STORM SEWER REPORTS
The Public Works Director will be present to present comments and
findings regarding a special storm sewer analysis that is being
prepared for the River Hills 9th Additon and Lexington Square
Addition by the consulting engineeering firm. At the present time,
Bob Rosene's firm has not completed the entire anlaysis which
includes several alternatives and, therefore, copies were not
available for distribution. The Director of Public Works has been
assured that copies will be available for distribution at the
meeting on Tuesday and he will go through an analysis and review of
the two reports. As stated at the last City Council meeting, the
neighborhoods will be informed of the workshop and council review,
however, it was the intention of the Council that this meeting be
held in a workshop environment for discussion by the engineers and
Council. The residents will have an opportunity to address this
issue at a future public hearing/agenda item at a regular meeting.
GEOGRAPHIC INFORMATION SYSTEM
Enclosed on page _!t7Lis a resolution authorizing the City to
commit time, participate in funding and explore funding alternatives
for the cost sharing of a computerized parcel base map. Dakota
County is investigating the potential of a pilot project with the
cities of Apple Valley, Burnsville and Eagan that will prepare a
computerized parcel base map for several sections or areas where the
three corporate boundaries meet in the southwest portion of the
City. This item was explained by the City Administrator at a recent
budget workshop meeting with the concurrence that cable franchise
fees will be considered for the project in 1988.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a
resolution hearing concerning geographic information system
development.
REVIEW DEVELOPMENT ITEMS
The Director of Public Works and City Administrator would like an
opportunity to discuss various development issues that are
confronting the Planning and Engineering Departments on a day-to-day
basis. The following is an outline of those items we plan to
discuss at the meeting on Tuesday:
1) Development Standards --Discuss the difference between
"community" standards and "engineering" standards in an
effort to determine whether there is an absolute minimum
with no variances or if standards should be considered
desireable and be granted variances at the discretion of
the City Council.
2) Policy Enforcement --With the volume of development, there
is a need for specific policies and uniformity in the
enforcement of policies. Unfortunately, whenever policies
are deviated from by either Administration or the City
Council, the deviation becomes the rule rather than the
exception. This leads to conflicts between departments and
developers and our effort to enforce development policies.
3) Application processing --The City is receiving pressure from
residential, commercial and other developers to process
applications for planning, zoning and other related
regulations that are incomplete, inaccurate or inadequate
for proper staff review. Applications are also being
considered and processed by the APC and City Council when
certain conditions are considered as complete instead of
being sent back to the City staff. Often times the
developer will apply pressure that his or her development
will be held up, time is money and many other concerns are
expressed. Direction is needed requiring how the City
Council and staff should review revisions and revise
reports as they pertain to development projects. Another
application that requires some consideration is the
extension for preliminary and final plats that have expired
according to the City Code. One suggestions is to require
and updated, revised report if a preliminary or final plat
is to be given consideration for an extension.
_2�
4) The City staff is feeling extremely taxed with the volume
of development application that are being received and
processed in our community. Anytime standards are
minimized, variances are granted and the process is
expedited, it creates additional burden on staff to process
and handle all requirements necessary for completing a
development project. The Director of Public Works and Citv
Administrator would like to share concerns and thoughts
about the current rate of growth and the potential impact
it has on our employees and community.
PERSONNEL ITEM
The City Administrator met with the volunteer Fire Department
retirement pension committee on September 17 to further discuss the
retirement benefits that are under consideration between the
volunteer Fire Department and City Council. The City Administrator
did present a proposal at that meeting from the City Council that
would raise the monthly benefit to $250 with the understanding that
that amount would be increased to $275 if the firefighters would
agree to a five-year program. Also, disability benefit for non -
service related injuries was eliminated in the City Council's
proposal. Also, the monthly benefit increase beginning in 1988 is
not retroactive for those years of service prior to that date. The
present monthly rate would be applied to those years of service
through December 31, 1987 and the new rate applies for those years
of service after January 1, 1988. Since that meeting, the pension
committee researched the issue of retroactivity and according to a
specific statute, the City Council cannot deviate monthly pension
amounts for those firefighters who are considered as active service.
The City Administrator has sent a memo to the City Attorney
requesting a legal opinion. Since the September 17 meeting, a new
proposal has been presented by the pension committee and a copy is
enclosed along with the memo to Paul Hauge for Council review. This
item will be discussed at the special workshop meeting on Tuesday.
MBO (T.
5 3)
The City Administrator is nearing completion of the MBO update, and
if time permits, a review of the MBO update will be given by the
City Administrator. Time did not allow for the MBO update to be
completed for packet distribution; however, copies will be available
for Council review at the meeting on Tuesday.
OTHER
Enclosed on pages through is a copy of a memo that was
prepared by our Superintendent of S reets Arnie Erhart and addresses
our proposed snow plowing program for 1988. At the last budget work
session there was some question regarding the need to add an
additional contractual snow plowing route, this has been reviewed by
our Public Works Department. It is their conclusion that an
additional contractual route is not necessary. The Director of
Public Works will answer any questions that the City Council might
have regarding this report at the meeting on Tuesday if time
permits. S
CITY OF EAGAN
RESOLUTION
HEARING CONCERNING
GEOGRAPHIC INFORMATION SYSTEM DEVELOPMENT
WHEREAS, the problems of records duplication, data currency, and
interrelationships of geographic data usage among County departments, cities
and other agencies creates inefficiencies in the delivery of services to the
public; and
WHEREAS, development of a Geographic Information System has the
potential for improving coordination and increasing productivity of government
services; and
WHEREAS, Dakota County is investigating the potential for joint
system development of a Geographic Information System among cities and
utilities.
NOW, THEREFORE, BE IT RESOLVED, that the City of Eagan will
1. Commit staff time to integrating the potential development of a
Geographic Information System,
2. Participate in the funding of a.pilot project, and
3• Explore funding alternatives for cost sharing of the development of a
computerized base parcel base map.
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CITY OF EAGAN
CITY COUNCIL
By:
Attest:
CERTIFICATION
Its Mayor
Its Clerk
I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County,
Minnesota, do hereby certify that the foregoing resolution was duly passed and
adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in
a regular meeting thereof assembled this day of , 1987.
E. J. VanOverbeke, City Clerk
/ City of Eagan
« ^0,
�cm He�ges
Eagan City Admin�strator
As a resu1� o+ our m�eting �ith you on �e�t. �5, we have revised
oxr proposal concerning our r�tirement fund.
We understand tha� you will present nur propos*l tn ��e City ic a
wor|'�nop session. At t�is sossion we are hopeful tha� you �vzli be
ablo to determi�e t�� Citys specifjc reasons �or thcir rejectinn
of our proposed monthly benef�t change
Respectf��lly:
`�e Retiremen� commi�'�eo.
One factcr �hat really hitsclose to home is the many hours of
worry �hat our family has had tu bear.
. ./
. Am agroe �nzt there nust be ztringient controls on tho
disabiiavy be:ifit.
KIM proposz W limit ths non-servics -elated dicability
beni{it to zhose with a minimum of 5 years of
,prvice.
2 �is r�alize the City profers to start thp new nenifit
rroqram on 1-1-88. We will comply with Lhat.
�. We believe we can gain spproval from the firefighters for a
M50.00 monthly benifit propram. ( Jatails follow in this
memo )
We feel ' as we had initially proposed, zhat we aro oot asking
for t�e City to be over�y burdened financialy for our sacrifice.
|fere is our reasoning;
'All are not �sking for a lar�er contribution.
Our benifit can �e increased �o � 350,0� monthly with nn
increase to the City. lnfact, this monthly amt. can �e realized
with a 50 % decrease in CiLy fundino over last years figure!
The +ollowing are the f gures that will accompli*h the $ 350.00
monthly beni�it;
Gtate 2%------------------------79 000.00 (Crnservativ'� est.)
City contribution -------------~--43,o00.00
Total --------122,000.00
This amount will a1low for a � 350.00 monthly benifit.
Our sstimate of 79,00O.00 State 2% is based on the last 4 years
which hss averaged approximately 10% each year. In addition the
new
.1.1 LA is forthcoming and is sure to enhance this figure even
more.
We {eel this is a crodible program that will not burden zhe City.
We are anxiously Iooking forward to your support!
Thank you
Respectfully,
Eagan Volunteer Fire Department.
MEMO TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS
FROM: ARNIE ERHART, SUPERINTENDENT OF STREETS/EQUIPMENT
DATE: SEPTEMBER 25, 1987
SUBJECT: STREET DEPARTMENT PRODUCTION
Our production has increased in many areas. Since 1985 we have more than
doubled our placement of patching material and significantly increased our
crack sealing operation. By eliminating wing operators we have reduced the
amount of personnel needed for snow plowing and overtime.
Even with increased production, we are falling behind in our normal
maintenance activities. If we want to protect the investment in our streets,
we will have to spend considerable time on preparing them for seal coating.
The new loader and one new maintenance person that I requested in the 1988
budget will be needed for more than snow plowing. Snow plowing is only 15% of
our activities. It has been difficult to operate with only one loader and one
backhoe for three departments.
Seasonal personnel are helpful in the summer but most do not have the
experience or skill to operate our expensive equipment.
Our contract plow route is for snow plowing and not clean up operations or
salt/sanding operations. In these cases the loader would be a necessity.
Arnie Erhart
Superintendent of Streets/Equipment
AE/nab
1�
STREET DEPARTMENT OPERATION
1986
Operation Man Days
Plowing/sanding *
332
15.0
Tree trimming
53
2.5
Sweeping
165
7.5
Signing
189
8.5
Gravel Road Maintenance
93
4.3
Boulevard & Ditch Maintenance
-150
6.8
Bituminous Surface Maintenance
618
28.0
Crack Sealing
120
5.4
Equipment Maintenance
415
18.8
Storm Sewer Cleaning & Repair
69
3.2
TOTAL 2204 100.0%
* Includes hauling and stockpiling of salt/sand
1985
1986
As of 9-1-87
Asphalt Mix
523 tons
1,236 tons
800 tons
MATERIALS USED
Crack filler
1,870 pounds
13,715 pounds
30,000 pounds
PLOWING OPERATIONS
Snow Season 1985-1986 1986-1987 1987-1988
Street Miles
140
150
165-170
Mainline Routes &
7
8
9
Miles per route
(20)
(18.75)
(18.3-18.9)
Cul-de-sacs
290
312
350-375
Cul-de-sac Routes
6
7
8
& number per route
(48)
(44.5)
(38.9-46.8)
City Personnel
8
- Street
8
- Street
8
- Street
& Department
6
- Utilities
4
- Utilities
5
- Utilities
3
- Park
1
- Park
2
- Park
17
- Total
13
- Total
15
- Total
Contract
0
1
Mainline
1
Mainline
1
Cul-de-sac
1
Cul-de-sac
*Eliminate Wing Operators
SNOW REMOVAL INFORMATION
Winter has arrived and brings with it the Public Works Department's
responsibility to perform its snow removal and ice control program in the
fastest, most efficient and economical manner possible. This can only be
achieved through a concerted effort of the residents and the businesses of our
community, in cooperation with our maintenance personnel.
Snow Plowing Routes
With the addition of many new streets in Eagan, the Public Works Department
will be contracting one new mainline route and one new cul-de-sac route for
snow plowing in the southwest area of the City.
For the 187-188 snow season, this will bring our total to 9 mainline and 8
cul-de-sac routes, which will have the responsibility to maintain more than
165 miles of streets and over 350 cul-de-sacs.
Eagan Parking Ban
To help make for easier and more efficient snow removal, the City Council has
established parking regulations which are in effect from November 15 to April
15 of each year.
Based on an odd/even day system, the restriction is in effect from 6 a.m. to 6
p.m. each day. Parking is allowed only on the odd numbered side of the street
on odd numbered calendar days and only on the even numbered side of the street
on even numbered calendar days. Parking is allowed on both sides of the
street from 6 p.m. to 6 a:. -me
Automobiles not in compliance with the new parking regulation may be ticketed
and/or towed.
Please Remove Curbside Ob1ects
Snowplows plow the snow onto the boulevard area adjacent to the street (7 to
13 feet from the curb). Any object that could hamper or be damaged by the
snow removal operations should be removed from this area (fences, landscaping,
etc.). Garbage awaiting pickup should be set in at least eight feet from the
curbline. Also, mailboxes should be checked to insure they are strong enough
to withstand the weight of a growing snow bank as the winter progresses.
Questions
If you have any questions regarding snow removal procedures, please contact
the Superintendent of Streets at 454-5220. Any questions pertaining to a
vehicle that has been towed should be directed to the Police Department at
454-3700.
Countv Road Plowing
Snow removal on the following roads is the responsibility of the Dakota County
Highway Department:
Lone Oak Road (#26) Cliff Road (#32)
Yankee Doodle Road (#28) Lexington Avenue (#43)
Diffley Road (#30) Dodd Road north of Diffley (#63)
Pilot Knob Road 031) Nicols Road (#23)
Becker Road (#63A)
Any calls pertaining to snow and ice control on these county roads should be
directed to the Dakota County Highway Department at 437-0398.
Thank You!
Your patience, understanding and cooperation are greatly appreciated by your
neighbors and the personnel who will be putting in long hours to clear our
streets as quickly as possible. Please be assured that we will make every
effort to perform this operation in the most efficient manner possible.
/3
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 25, 1987
SUBJECT: INFORMATIVE
Since there are five (5) Tuesdays in the month of September, I
thought it would be helpful and informative to distribute copies
of documents, correspondence and the related for your review and
awareness.
1990 DECENNIAL CENSUS
All municipalities are beginning to receive information for the
upcoming 1990 Decennial Census. The formal workshop is scheduled
for Thursday, October 8, 1987, at the Metropolitan Council
Chambers to learn how the City of Eagan should prepare for the
local review of the 1990 Census. This office will coordinate the
1990 Decennial Census by participating in all the workshop
sessions, coordinating publicity, organizing the temporary
workers and organizing all other necessary requirements. The
results of the 1990 Census should provide additional aid to the
City of Eagan, i.e., municipal/state aid.
ST PAUL PIONEER PRESS & DISPATCH
Enclosed on page is a copy of a letter from Nancy Conner,
St. Paul Pioneer Press and Dispatch, announcing her new
assignment to cover higher education for that newspaper.
MY1.L61«
Enclosed on page /_7 is official notification of an open house
that will be sponso ed by Metropolitan Waste Control Commission
at the Seneca Wastewater Treatment Plant on September 27.
FIRE DEPARTMENT MONTHLY REPORTS/JUNE -AUGUST
Enclosed on pagesl—e—through2C are copies of Eagan Volunteer
Fire Department monthly reports for the months of June through
August.
LEXINGTON SQUAREZCORRESPONDENCE
As a part of the informative memo distributed with the September
15, 1987, City Council packet, were copies of correspondence from
Roger Hughes to the Meritor Corporation. Enclosed for your
review are copies of letters to Mr. Hughes and the Rottlund
Company from the Meritor Corporation in response to Mr. Hughes
cor espondence. These copies are enclosed on pages through
MINNESOTA REAL ESTATE JOURNAL
The City of Eagan has been selected as the special "Market Focus"
section of their October issue of the Minnesota Real Estate
Journal. Each month a different municipality throughout the
state is chosen for the market focus. The Minnesota Real Estate
Journal receives state-wide distribution and the market focus is
intended as an economic development tool.
COMMUNITY CENTER STUDY COMMITTEE REPORT
At a joint Advisory Parks & Recreation Commission/City Council
meeting that was held early in 1987, it was agreed that the APRC
togan.
uld investigate the need for a community center for the City of
A report was compiled at the end of July; however, due to
the budget and other business at hand in August/September, this
document was not given review by Administration for distribution
to the City Council. The report has been reviewed in detail with
the Director of Parks &$ Recreation and is being distributed to
the City Council for your readership. It is anticipated that a
second and final report will be prepared by the APRC and
distributed in October/November. C P
UPDATE DAKOTA COUNTY SOLID WASTE MANAGEMENT
At the last public network issues meeting, held on September 17,
Mr. Warren Wilson, Solid Waste Planner for Dakota County gave a
speech on the status of the Dakota County Solid Waste Management
Program. Mr. Wilson prepared an outline that was distributed to
those people who were in attendance and I thought a copy might be
of Anterest t the City Council. This outline, enclosed on pages
,03 and, provides the reader with a brief analysis of the
County's plans for coordinating solid waste.
SEPTEMBER 1, 1987, INFORMATIVE MEMO
Enclosed on pages.35 through,'�.3 are the attachments that were
missing from the September 1, City Council Informative Memo.
After a search, they were found "mis-piled" on the book shelf in
my office.
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St. Paul Pioneer Press and Dispatch
345 Cedar Street
Tom Hedges
City Hall
Eagan, MN 55122
Dear Tom:
St. Paul, Minnesota 55101-1057 612-222-5011
Sept. 17, 1987
I'm perhaps belatedly writing to tell you
I have a new assignment, covering higher
education for the newspaper. I was hoping
to be able to tell you who the new Eagan
reporter would be, but that still hasn't
been decided.
Please tell the City Council members, other
city staff and especially Karen, who has been
so helpful, that I have enjoyed covering
Eagan city government and will miss coming
regularly to your city (which changes almost
day by day!) And a special thanks to you
for your help on so many stories.
I hope a new reporter will be on board soon
to pick up on all the new developments.
Yours truly,
Nancy Conner
Publishers of the Pioneer Press and Dispatch ... Since 1849, Minnesota's First Newspaper
' METROP®LITAn
WAITE
' C®nTROL
C®filmiffl0n
TVMc�Prea
Dear Neighbor:
You are invited to attend an Open House being held by the
Metropolitan Waste Control Commission (MWCC) at its Seneca
Wastewater Treatment Plant on September 27, from 2:00 to 5:00 PM.
The Seneca Plant is located at 3750 Plant Road, Eagan. (Please
see the enclosed map.)
Do plan to attend -- rain or shine! There will be tents set up.
Under the big top, you'll find refreshments and meet some of the
people responsible for treating your wastewater.
We plan to have something for everyone at the Open House. There
will be tours, informative displays about our interceptor sewer
crews, and about our industrial wastes, water quality and air
quality divisions. There will be a big screen television to keep
fans updated on the ball games that day. Also, you will have a
chance to win a VCR!
How do you win the VCR? By entering and winning the Ed Norton
look -a -like contest. (That's right, Ed Norton, the sewer worker
immortalized by Art Carney in Jackie Gleason's memorable TV
series, "The Honeymooners.") All attendees are eligible to enter.
Judging will begin at 3:30 PM.
We are proud of the work that we do at the Seneca Plant. Because
you are a valued user of our wastewater disposal system, I would
appreciate the opportunity to meet you and -show you the Seneca
Plant. I hope I can look forward to seeing you on September 27.
Sincerely,
. ! ''
avt,�
im Wawra
Manager
Seneca Plant
P.S. If for any reason you can't join us on September 27, MWCC
does offer plant tours and a Speakers' Bureau year-round.
Just call 222-8423.
17
350 Metro Square Building, Saint Paul, Minnesota 55101 612-222-8423
EAGAN VOLUNTEER FIRE DEPARTMENT MONTHLY REPORT
FOR MONTH OF June 1987
WORK PERFORMED
TYPE MAN HOURS
Fire/Rescue 1863
Training 544
Truck & Equipment Maintenance 234
Station Maintenance _ 132
Fire Prevention
Administrative arq
TOTAL
MANPOWER
.Available
Nights
Available
Days
Available
Days and Nights
Available
Rotating
On Leave
3
Rookies
0
TOTAL
FIRE/RESCUE
TYPE
Structure
Grass
Vehicle
False
Medical
Other
TOTAL
LARGE DOLLAR LOSSES
DATE NAME
6/14/87 Woodridge
_--40252
STATION #]
14
6
3
3
0
0
26
STATION #2
STATION #:
14
9
4
3
5
3
1
3
1
0
0
0
25
18
NUMBER $ LOSS
4
LOCATION
3255 Coachman
CY&II118
OCCUPANCY $ LOSS
Apartments $3,500,500
EAGAN VOLUNTEER FIRE DEPARTMENT MONTHLY REPORT
FOR MONTH OF July 1987
TYPE MAN HOURS
Fire/Rescue 620
Training 525
Truck .& Equipment Maintenance 238
Station Maintenance 122
Fire Prevention 0
Administrative 392
TOTAL
MANPOWER
Available Nights
Available Days .
Available Days and Nights
Available Rotating
On Leave
Rookies
FIRE/RESCUE
TYPE
Structure
Grass
Vehicle
False
Medical
Other
LARGE DOLLAR LOSSES
DATE NAME
None
TOTAL
TOTAL
1,897
STATION #] STATION #2 STATION #3
14 14 9
6 4 3
3 5 3
3 1 3
0
0
26
NUMBER
4
9
11
18
3
9
54
LOCATION
/17
1
0
25
$ LOSS
600
100
700
I
I
18
OCCUPANCY $ LOSS
EAGAN VOLUNTEER FIRE DEPARTMENT MONTHLY REPORT
FOR MONTH OF August 1987
T.T II TT) T1T T1 Ti1T11IT T\
TYPE MAN HUUR6
Fire/Rescue 315
Training 506
Truck & Equipment Maintenance 176
Station Maintenance 116
Fire Prevention 27
Administrative 616
TOTAL
1,756
MANPOWER
STATION #]
STATION #2
STATION #3
Available
Nights
15
15
9
Available
Days
6
5
2
Available
Days and Nights
2
4
3
Available
Rotating
3
1
3
On Leave
0
1
0
Rookies
0
0
0
TOTAL
26
26
17
FIRE/RESCUE
TYPE
NUMBER
$ LOSS
Structure
7
1,100
Grass
1
Vehicle
1
False
3
Medical
9
Other
1
TOTAL
22
1,100 ;
LARGE DOLLAR LOSSES
DATE
NAME
LOCATION
OCCUPANCY
$ LOSS
None
September 16, 1987
Mr. Roger Hughes
1026 Savannah Road
Eagan, MN 55122
Dear Roger,
Meritor Development 11�nrnoration
I am sorry for the amount of time that has lapsed since you have
last heard from me following the meeting of Lexington Square
residents, however I have tried to respond to several of the
items which were discussed at the August 26th meeting.
I have contacted a sign company and they are in the process of
painting approximately six construction traffic signs which I
will install along Lexington Avenue directing traffic into
Lexington Square either on Wescott Road or Northview Park Road.
Because of the demand for signs for the Parade of Homes, I will
not be able to pick up these signs until the first of next week.
I will personally install these signs at that time.
I also sent a letter out to all the builders in Lexington Square
along with copies to their sales staff informing them of the
meeting which we had. A copy of this letter is attached.
As to making myself available to hear specific complaints from
homeowners about their builders, only as a last resort should the
developer get between a buyer and his builder to resolve any
issues. Homeowners should follow specific procedures in filing
complaints with their builder, no matter who the builder is. If
we were to mediate every disagreement between a homeowner and a
builder, we would not have time to develop land. Homeowners
should always submit complaints in writing to their builders
allowing their builder time to respond, and as a last result, go
to a higher being whether that be the city, the developer or
whoever. We do not want to get into the middle of a disagreement
over whether a sheetrock job is adequate or not adequate or
whether the builder delivered what the buyer was expecting. The
problem that we really run into in this situation is what is
acceptable to one party may not be acceptable to the other party.
When the issue is something like drainage around the person's
house, we have a definite plan that is to be followed and in that
instance, the city or Meritor Development can go to the builder
and try and force him to correct this situation.
Continued
zl
1
Mr. Roger Hughes
September 16, 1987
Page 2 of 2
AV", L@712rgr
Meritor Development Corporation
As mentioned in my letter to the builders, once the Parade of
Homes is over, I will get together with them and we will discuss
the mix issue of home types in Lexington Square. I don't know
exactly what direction this mix issue will go, meaning house type
or square footage or a combination of both. At that time I will
also be discussing with them the architectural control committee.
Sincergly,
Lar y D. Frank
Assistant Vice President
921-5951
Enclosure
LDF:fbe
Ce� Mr. Thomas Hedges - City of Eagan Administrator
v7—
41 s syro
�P P Ci
o
September 8, 1987
Bud Rotter
THE ROTTLUND COMPANY, INC.
P.O. Box 383
Osseo, MN 55369
Dear Bud,
Meritor Development Corporation
3800 West 80th Street, Suite 1200
Bloomington, MN 55431
612-921-5950
As you may have heard, there was a meeting last Wednesday nite
at the Methodist Church on Lexington Avenue for the residents of
Lexington Square. Approximately 80 people from Lexington Square
were there along with Jerry Bordon, an engineer with the City of
Eagan, Brad Swenson of Triland Properties, and myself.
The meeting was organized by Mr. Roger Hughes, a resident of
Lexington Square, to discuss residents' concerns on several
items at Lexington Square. I feel the meeting went very well
and want you to be aware of what was discussed that night and
commitments that I made for the completion of the Lexington
Square development.
One of the first concerns that was brought up by the residents
was the traffic situation which is present at Lexington Square.
They indicated that they would like to see less construction
traffic going through the existing neighborhoods and also that
at times delivery trucks such as cement trucks, lumber trucks,
whatever, drive in either at over the 30 m.p.h. speed limit or
at a speed which is unsafe with children around the
neighborhood. They requested that we route some of the
construction traffic where reasonable to either Wescott Road or
Northview Park Road when that gets completed. I have ordered
construction traffic arrow signs and should have those completed
in about one week. These will direct construction traffic off
of Lexington Avenue onto Wescott Road and onto Danbury Trail and
into Lexington Square. I will also have enough extra signs so
that when Northview Park Road gets completed, that we can direct
construction traffic also to the south and into Lexington Square
off of Northview Park Road. I am therefore requesting you to
send a letter out to all of your subcontractors and suppliers
and request their deliveries to use these construction routes as
Continued
The Rottlund Company, Inc.
September 8, 1987
Page 2 of 3
Meritor Development Corporation
much as possible. I would also ask you to mention in your
letter that these delivery people go at a slower speed through
the development for safety reasons. Along with this traffic
concern, the residents asked if it would be possible to add some
stop signs on Savannah Road. I will be writing a letter to the
City of Eagan requesting them to look into this matter to see if
stop signs would be appropriate.
A second item of concern was the covenants and restrictions that
are on file for Lexington Square. Many of the residents were
not aware that there were covenants and restrictions in place
and the ones that were aware of them, did not have a copy of
them. I am therefore requesting that all sales centers have
posted a set of the covenants and restrictions for any
prospective home buyers to review. I also think it is very
important that if you have a buyer that is strongly considering
purchasing a house, that he be given a copy of these covenants
and restrictions to review before he signs a purchase agreement.
A third item of concern was the mix or lack of different types
of homes in the Lexington Square development. All residents at
the meeting generally felt that homes in the price of $90,000 -
$125,000 or $130,000 or $140,000 was a fairly good price range,
however they requested that we try and get a better mix of house
types spread throughout the subdivision. I indicated to them
that we would try and do this, and I would like to set up a
meeting in the near future of all the builders at Lexington
Square to discuss this situation. This housing mix also brought
up the question of the Architectural Review Board. I indicated
to them how the Architectural Review Board, functions at this
time, and want to reiterate to you, the builder, that when a new
house plan is to built at Lexington Square, that this has to be
submitted to our office for approval.
There were also several concerns about drainage problems at
Lexington Square, especially after the heavy rains of the week
of July 16th. Jerry Bordon from the City indicated they were
doing a drainage study to review any potential problems at
Lexington Square. upon the completion of this study, the
residents would be notified of the results.
The residents also had quite a few concerns for the Danbury
Place subdivision which occurs in the middle of Lexington
Square. Brad Swenson of Triland Properties -was at the meeting
and he answered most of the questions that were concerning this
subdivision.
Continued 7[/—
r�
r
The Rottlund Company, Inc. FE, eviler
September 8, 1987
Page 3 of 3 Meritor Development Corporation
As I mentioned previously, I felt the meeting was very
constructive and the results which were achieved, should make
Lexington Square a better place to live. Please respond to
these requests and if you have any further comments, questions
or suggestions, please give me a call. As mentioned, we will
try to set up a meeting in the near future to discuss the
housing mix.
Sincerely,
Larry D. Frank
Assistant Vice President
921-5951
LDF:fbe
zs
July 26, 1987
INTERIM REPORT - COMMUNITY CENTER STUDY COMMITTEE
The purpose of this report is to summarize the Commission's findings and to
recommend future action steps before making a final draft report later this
year.
RArVnRnTTNn
In the fall of 1986, the City received a petition with over 400 resident
signatures requesting a community center. The issue was referred to the
Advisory Commission for review. A "study process" was developed to do a
preliminary investigation on the needs for such a facility which was reviewed
and approved by the City. The Commission has initiated that study process,
visiting community centers in Eden Prairie, St. Louis Park and Brooklyn Park.
Additional information on the operation of other facilities has also been
obtained. The Commission has conducted a "listening" session, involving
speakers the School District Community Education, swim coaches, swim club, ice
arena managers, figure skating, hockey, etc. Input on "city needs" has also
been solicited.
SUMMARY OF OPERATIONAL EXPENSES & INCOME
The Commission found that contrary to prevailing thought, community centers
are not necessarily money losers. A center can be managed and operated to at
least pay for its operational costs. For example, New Hope, with just an ice
arena and a population of less than 40,000 had expenses exceeding income for
only three of its last ten operational years, (1975-1986). The largest
annual deficit incurred was $19,315 in 1986, which was preceeded by six years
of positive cash flow, averaging over $13,300 per year. Over the life of the
facility, this facility has produced a net income.
A second example is Eden Prairie. This community is similar to Eagan in size
and population. A community center facility of approximately 70,000 square
feet was built at a cost of 2.9 million dollars in 1981. The facility
consists of an ice arena, swimming pool, community rooms and racquet ball
courts. This facility has "broken -even" between expenses and income for the
past six years, while maintaining the philosophy of low fees and "a break
even" approach to program fees and charges. Mr. Bob Lambert, Director of
Parks & Recreation for Eden Prairie, states that the facility has made money
three years and lost money three years, not exceeding $5,000 in profits or
losses. The budgeting process is aimed at an objective of break-even.
St. Louis Park Recreation Center, constructed in 1970, has been a substantial
"loser" over the years. However, the City Council has rejected proposed
increases for ice rental rates and other fees and charges, despite the fact
that current ice rental rates are lower than metro averages by as much as
$7.50 per hour. Simply put, St. Louis Park has taken a position that losses
sustained at the center are reasonably small compared with the number of users
and use the facility provides to the residents. Other park facilities which
require large capital expenditures are not expected to "break-even" or make
money, i.e tennis courts, ball fields, etc. Mr. Craig Panning, Director of
the Community Center stated that a $5.00 increase in its ice rental rate,
which would still place the center rental rates below the average ice rental
rate in the metro area and would cut its annual losses by nearly 40%.
RAP -010.4
At the other end of the spectrum, Brooklyn Park has established an aggressive
rental rate/fee structure and has taken an approach to marketing and
advertising that maximizes revenues. Earning estimates for revenue in 1986
were placed in excess of $45,000 of income over expenses under this
philosophy. These funds are redirected toward other recreational programs.
A survey completed by the Minnesota State Ice Arena Managers Association of
some thirty (30) facilities indicates an apparent equal split between
facilities that are generating sufficient revenues to offset operating
expenses as opposed to those that are operating at a deficit.
rnNCT.TTSTnN
Community facilities can at least "break-even" on operating expenses assuming
a managerial, operational, and a construction philosphy is established early
in the planning process to make a profit or break-even. Consideration for a
capital investment and/or replacement fund shall be considered.
TRENDS
Americans are becoming increasingly concerned about their health and fitness
and have taken appropriate responses by increasing their recreational programs
of exercise and activities. Many communities have constructed facilities that
have met these leisure needs. Apple Valley has recently passed a 3.9 million
dollar bond referendum, which included a community center that focuses on a
gymnasium; Brooklyn Park constructed a gymnasium as part of its addition and
Eden Prairie, Golden Valley, Plymouth and Inver Grove Heights are in the
planning process for facilities that provide gymnasiums or equivalent space.
These communities are similar to Eagan in that school gymnasiums are already
"filled up" with school athletics, band concerts, and the like. These school
sponsored activities often preclude the use by the public of these school
gymnasiums. Mr. Russ Frankel, District 196 School Coordinator, stated that
"in-house programs and booster club programs are currently being restricted by
lack of available space in school gyms." The construction of new schools in
Eagan may have little, if any, significant impact to improve the availability
of gym space.
Currently, the public has little or no access to school gymnasiums at
Rosemount and Apple Valley High School, and very limited access to the middle
school gyms within the district. Further, elementary school gyms currently
being constructed are not necessarily a gym, but a "multi -use" room being
utilized for lunchrooms and auditoriums. Consequently, they are smaller and
are less suited for adult usage.
rnNCT.TTRTnN
The City should consider a community center which provides facilities that can
accomodate physical fitness and active space for programs and activities such
as running, jogging, volleyball, basketball, aerobics, gymnastics, tennis and
fitness rooms. This would be in keeping with the national trend of leisure
exercise and good health.
z7
2
DEMOGRAPHIC PROFILE
Nearly everyone is familiar with the growing, youthful population in Eagan
without the need to duplicate statistics. Implications are that as a young
community, we can expect residents to want and support the interest of their
dominant age segments. Eagan and Eden Prairie are similar in this youthful
orientation, and their interest in community sports and recreation programs
appear to be similar. Although it may be dangerous to closely parallel Eagan
to the responses Eden Prairie residents gave to a recent survey, it still may
be revealing.
In late 1984, Eden Prairie conducted a citywide needs assessment survey with
the local school district. This random survey was under the direction of an
independent - IMI Research Corporation Inc. - agency who conducts scientific
surveys. The sample survey concluded and reported that residents of Eden
Prairie "clearly appreciated the community facilities available to them and
appear to want more of the same."
"Based on response, use of the current Eden Prairie community facility is
high; 85% recorded they had used the community center, and 74% of those
without children had used the center within the last year."
Again, we must use caution with the use of another community's statistics. It
is worthwhile to note that Eden Prairie has a successful community center
which has been well received and is being used by its residents as identified
by its use.
RECOMMENDATION
That the City consider the use of an independent survey/research organization
to conduct a sample survey of Eagan residents to determine interest and
support levels for the components of a community center.
ADJACENT FACILITIES
Staff has made a brief review of adjacent communities to determine what
impact, if any, planned or existing facilities would have on Eagan's designs
for a community center.
A. Rosemount - recently defeated a referendum for an ice arena; no further
plans at this time.
B. Apple Valley - recently passed a referendum which included a community
center to be located near Apple Valley high school. Little or no impact
on an Eagan facility, Apple Valley still receives pressures by hockey
interests to build a second ice sheet.
C. Lakeville - recently defeated a referendum for an ice arena; no future
plans.
D. Burnsville - completed expansion of its existing ice arena to a second
sheet in 1985. Both facilities currently programmed to near or at
capacity. Review of plans for a swimming pool uncertain time frame.
2g
3
E. Mendota Heights - no plan.
F. Inver Grove Heights - planning a community/civic center. Ice arena
anticipated, but would eliminate existing "bubble facility" which now
provides for indoor ice. Largest impact might be on summer ice demands
now considered to be in a soft market.
"Y FACILITY" - The Minneapolis "Y" has plans for a future facility in
Burnsville; site chosen is on County Road 11. St. Paul "Y" is considering
Eagan for a "Y" in its five-year CIP of 1993. "Y" officials see little or no
conflict within existing Y's, or planned Y's, if proper spacing is provided
between three to five miles. Also, no conflict with any City facilities if
there is a one to two mile spacing.
CONCLUSION
Existing or planned public facilities in adjacent communities would have
little or no impact on Eagan facility.
INTEREST GROUP NEEDS/AREA MARKET
At a March 25 Commision community center study committee meeting, a "listening
session" to hear from representatives of the swim club and school district -
community education, hockey, figure skating was conducted. (See minutes of
March 25, 1987). A brief summary of the major aspects of this public
listening session concluded:
1) little or no space available in school gyms for growth of
existing programs.
2) new program needs will go unmet or have restricted access to very
limited space.
3) swimming pool instructional programs are filled. Program hours are
limited and programs themselves are limited to very basic as a result of
insufficient pool time.
4) size of pool is too small for swim club needs and most public uses.
5) limits placed on the number of participants for swim teams (school and
club) because of space availability.
6) RAVE Swim Club has from 5:00 to 7:00 A.M. for swim club, must rent time
in Richfield.
7) Eagan Hockey Association only able to secure 250 hours of winter ice,
required 350 to meet projected program needs. Five ice arenas used to
obtain these hours.
8) Association has shown a 20% growth in membership in past two years;
growth may be injured as a result of limited indoor ice time.
zy
4
9) Association officer recognizes need for community rooms of sufficient
size and capacity for 100 to 500; annual meeting; parents meeting;
banquest, etc.
10) Rosemount Hockey Association has 27 teams with over 400 participants of
which 35-40% are Eagan residents. R.H.A. spent $50,000 on ice time in
1986-1987 for 650 hours, still short 300 hours of original ice time
requests.
11) Girls ringette hockey a 1988 Olympic sport, growth is just beginning.
Potential for impact on ice time may be significant.
12) School will require ice time for games and practices at the new Eagan
high school.
13) Apple Valley uses their building during non -ice times for AAU wrestling
and other events such as tennis. A dog show attracted over 1,500 people.
The arena had over 100,000 attendees in a year's time.14) Apple Valley
uses their building during non -ice times for AAU wrestling and other
events such as tennis. A dog show attracted over 1,500 people. The arena
had over 100,000 attendees in a year's time.
14) Economic benefit to communities often overlooked with ice arenas in that
restaurants, hotels, benefit from frequent hockey tournaments and games.
15) The second most recognized facility in the City of Apple Valley is the
ice arena, immediately after the Minnesota Zoo.
16) Burnsville - two ice arenas produced $50,000 income over operational
expenses in 1986.
17) Ice arena facilities mean more than just a hockey rink providing a broad
range of programs, i.e. figure skating, open -skating, instructional
skating, adult leagues. Other space is still hard to find.
18) Burnsville, "Learn -To -Skate" program, has 505 enrollees in its spring
session, over 1,500 for the year. 58% of these are Burnsville residents
and 15% registered in the spring session were from Eagan. No
advertisement directed toward Eagan residents at all, mostly word of
mouth. Normal percentage of registrations from Eagan account between 15-
23%.
19) Skating club is separate from the Learn -To -Skate program and purchases
25% of ice time at Burnsville; high school approximately 5%.
20) Figure skating is not just for a few competitive skaters looking to
excel. There are significant benefits in developing social skills,
physical ability and agility and enjoyable learning experience.
9
SUMMATION
Need for swimming, including lessons, competitive opportunities, recreational
time and other swimming interests including scuba diving, etc.
Hockey needs are unmet. Approximately 1,000 hours of ice time are needed for
two of the three associations within Eagan. Approximately 450 hours now
unmet. The third association has not made known their ice -time needs.
Community rooms needed.
Ice skating - no room to grow. Significant numbers of Eagan residents now
participate in the Burnsville program. Little or no attempt to advertise to
Eagan residents at this time.
OTHER MUNICIPAL NEEDS/SCHOOL DISTRICT NEEDS
The following information has been internally generated by the department
staff, some of which has come from conversations with various individuals
staff has come in contact with. These needs are as follows:
1) Insufficient space for department administration and recreational staff.
Current space in Eagan municipal center is quickly becoming pinched
because of growth of other departments.
2) Police pistol range is a possible addition to a facility in order to keep
the police certification in firearms up-to-date. Space could be used for
gun safety program.
3) Inadequate storage space for recreation program materials and supplies.
Most are now kept at four different locations. E.A.A. also looking for
storage space.
4) Room/space for activities such as indoor golf lessons, indoor baseball,
i.e. batting practice, archery, all of which could be accomodated into one
room with flexible use times.
5) Hockey games and practice facility for new Eagan high school.
6) Daytime accessibility to gymnasium or active space which could provide for
aerobics, dance, athletic activities. These could be, or should be,
supported by appropriate babysitting/daycare facilities.
7) Dayroom for teen activities such as ping pong, foosball.
8) Meeting room - banquet room for both recreation/educational opportunities
such as theatre, cultural events, meetings, wedding receptions, etc.
CONCLUSIONS & RECOMMENDATIONS
The Commission and staff have compiled a significant amount of data pertaining
to other community centers and ice arenas. It is our belief that, properly
guided from its inception, a community center can cover its operational
expenses through fees and charges. Eagan is a young, dynamic community,
whose profile of resident's leads one to believe that a community center can
be a positive image within the community, and one which will gain significant
support and use.
31
6
There appears to be significant and deep support amongst the residents for an
ice sheet. The current use pattern, not accounting for any growth in programs
or participants in current programs, would utilize approximately i40% of any
available ice time in a new building. This would discount uses by School
District #196, and open skating, Learn -To -Skate programs, etc. There also
appears to be significant interest in swimming facilities, and a definite
lack of competitive pools in the south/metro area, especially those south of
the Minnesota River.
In review of other operations, it would be important for the City to consider
revenue production criteria for determination of inclusion of specific
elements. That is: concessions, vending machine operations, racket ball
courts, other major and significant revenue producers, must be considered as
inclusions.
At this time, it would seem appropriate that a sample survey area wide testing
to determine interest in a community center would be appropriate. While it
would not be essential for the Commission, it is believed to be extremely
helpful and beneficial at providing information and a gauge to the amount of
interest, components that might be included, and level of support. All of
this information would be valuable as the Commission develops a preliminary
outline of community center components, written needs statement, and a draft
priority of components along with a preliminary architural plan. Once this is
completed, the Commission will be prepared to make a recommendation to either
halt the study until some future date, or to request the hiring of a
consulting architectural firm to prepare a preliminary space/analysis report,
concept plan, and cost estimate.
37--
DAKOTA COUNTY ISSUES NETWORK
September 17, 1987
TOPIC: Dakota County Solid Waste Management
SOLID WASTE PLANNING
* The Dakota County Solid Waste Master Plan has been submitted to the
Metropolitan Council, with revisions, for approval. It is expected
to be approved in October.
* The Designation Plan is begun; it is expected to be completed in
March, 1988.
* A Recycling Implementation Strategy Plan must be completed by
December, 1, 1988. This is an addendum to the Master Plan.
A position of Planner I, which will concentrate on low technology
waste management, has been approved by the County Board and will
be filled by November 1.
HIGH TECH (WASTE -TO -ENERGY) PROGRAM
* The 10 responses to the RFP have been short listd to 3 vendors:
Waste Management
American Ref-Fuel/BFI
Cumbustion Engineering
All three proposed a mass burn technology
* The site selection process is under way. An initial search area
has been identified in the Pine Bend Area and the potential sites
have been ranked; detailed, site specific testing will be underway
soon in the highest ranked sites.
* A second search area must be identified and sites in this area must
be subjected to the same process as sites in the initial area. This
is necessary for the Environmental Impact Statement.
MEDIUM TECHNOLOGY PROGRAM
* The City of Farmington is proceding with their plans to build a
co -compost facility, combined with a source separation program.
The City anticipates a 1988 start-up date for the facility. An
application for funding from the Waste Management Board is being
prepared.
* An Intermediate Processing Facility for recyclables will be co -
located with the Waste -to -Energy Facility. It will be capable of
processing 50 - 100 tons of recyclables per day, and will market
them. This will be an outlet for local/community programs and will
process recyclables separated by the Waste -to -Energy Facility.
* A site for a yard waste compost facility, which will serve the
entire County, will be available April 1, 1988. The facility will:
1. accept yard waste from residents whose community has no yard
waste program at all, and
2. accept yard waste from communities that have a program of trans-
ferring material from a community drop-off site.
.�;3
-2 -
LOW TECHNOLOGY PROGRAM
* The County will continue the Community Landfill Abatement Funding
Assistance Program as the program to financially support community
landfill abatement programs.
* The 1987/88 program applications will be due by the end of October.
* The Funding Assistance Program should have more revenues in the
next two years. A grant will be available from the Metropolitan
Council; this will be approximately $159,00.00. Seventy five per-
cent of the grant must go to support low technology programs.
* The Recycling Implementation Strategy Plan, which must be finished
by December 1, 1988,will detail how the County intends to reach its
source separation objectives. The County will have to work very
closely with all communities to have the Plan reflect their programs.
* The County's Master Plan reflects the opinions that: 1) source sep-
aration by residents and business should remain voluntary, and 2) the
County should not mandate source separation by ordinance. If these
conditions are to remain, everyone will have to do their share and
there will have to be a real cooperative effort by the communities
and the County.
Critical dates for the communities (and the County) are January 1,
1990 and January 1, 1992.
By January 1, 1990, all communities need to have, or be a part of
a source separation program This is also the time when a decision
has to be made about yard waste: Can yard waste remain in the waste
stream? -
By rnid-1991, community programs will have to be responsible for
sorce separating yard waste and recyclables equal to 15% of the
waste stream. If they are not, the County will have to reevaluate
its position of not mandating source separation. The alternative
is to have the Metropolitan Council step in and do the program for
US.
" There are three areas that -will have a large impact on source
separation volumes, if participation is high:
1. Yard waste
2. Waste office paper - this is 16% of the waste strum
:i. Corrugated cardboard from businesses -- this 18 /) of the C/I
waste stream.
3�
i
5.
COSTS
OF STORM DAMAGE
SITE
LABOR
EQUIPMENT
MATERIALS
General -City Wide
15805.59
1952.00
1. Westcott Hills Dr.
130.52
150.00
110.20
2. Trails End Road
113.38
246.00
124.45
3. Blue Gentian Road
446.87
284.00
327.39
4. Fairlawn Avenue
187.00
272.00
341.81
5.
Inland Avenue and
Egan Avenue
423.50
455.00
6.
Eagan Woods behind
Trammel Crow
7.
Four Oaks Road &
Highway 13
155.20
96.00
8.
Meadowview Road
107.80
94.00
9.
Comsery Drive
291.70
346.00
10.
Kennebec & Comanche
1283.73
1657.00
11.
Gold Trail &
Ballantrae Road
12.
Clark Street -
Metcalf Drive
1438.44
13.
Scott Trail &
Cliff Road
420.20
14.
N.E. corner of Cliff
Rd. & Pilot Knob
967.77
1141.50
15.
Well Site Park -
16.
Carlson Lake Road
& Cosmos Lane
17.
Trenton Road
& Diffley
18.
Cornwallis Court
600.00
632.00
36 1
262.50
205.02
195.99
774.84
RENTALS
877.27
1050.00
TOTAL
COST
18634.86
390.72
483.83
1058.26
800.81
1141.00
251.20
406.82
833.69
4765.57
1037.52 2040.26 4516.22
196.75
1068.17 1488.37
2306.02
1232.00
'4•
19. Dodd & Farm Road
20. Butwin Road
21. Walnut Hill Park
22. Wedgewood Drive
23.. 3705 Denmark Avenue
GRAND TOTALS
172.12 326.00 336.43
157.50 167.00
834.55
324.50
22701.32 7818.50 3912.90 5035.70 39468.42
2
MEMO TO: HONORABLE MAYOR, CITY COUNCILMEMBERS, CITY OF EAGAN
STAFF MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 6, 1987
SUBJECT: SUMMARY OF THE STORM/FLOODING OF JULY 23, 1987
THE STORM
As you are all aware, "on July 23, 1987, extremely heavy rains
fell in the City of Eagan (as well as the rest of the Twin Cities
Metropolitan Area) bringing disaster conditions when the amount
of water caused severe flooding in some areas. The flood
conditions were aggravated by the fact that an earlier storm
which occurred three days before had caused smaller amounts of
flooding.
This disaster was somewhat unusual in that it was a gradual
disaster which increased in effect as the heavy rains continued
to fall. Obviously, in the case of a tornado or a large
explosion, it can be immediately determined that a disaster is or
has occurred. In this case, however, it was difficult to
37
determine that a very real disaster was occurring until several
hours had passed. If the rain has ceased to fall at any time
during those first few hours, the "disaster" would not have
occurred or at least would have been far less serious.
The major kinds of damage caused by the storm were either
directly or indirectly attributable to the flood conditions. The
yards and basements, and in some cases first floors and garages,
of homes and businesses in low areas especially were flooded
causing both structural damage and damage to furniture and other
possessions. Electrical systems in buildings were shorted out
causing dangerous conditions. Cars were stalled in flooded
streets. (In fact, the police department estimates that
approximately one hundred autos were substantially or totally
submerged on the streets or in garages.) In a misguided effort
to try to reduce flood waters, residents flipped open the covers
for sanitary manholes which caused sewage backup into residences
which may or may not have been affected by the flood waters. The
electrical systems in the City's water and sanitary sewer systems
were shorted out by the flood waters. Etc., etc.
All areas of the City of Eagan were affected by the flood waters.
Some of the major damage occurred in the Cedar Grove, Clark
Street, Lexington Square, Wilderness Run and Country Road 30 and
Malmo areas, but no individual area was totally spared from the
flooding and its results. (Attached please find a list prepared
by the Protective Inspections Department of major damages at
3�
specific addresses within the City which members of that
department personally inspected.)
SUMMARY OF CITY ACTIVITY DURING THE STORM
The Police Department began the evening with the usual contingent
of two dispatchers and the normal shift of officers. As the rain
continued to fall, both Captains reported in and an extra
dispatcher was called in to help with phone calls. Officers were
held over from the shift going off duty and extra officers were
called in. The phone lines were so busy that the non -emergency
lines were in constant use. Captain Geagan and the three
dispatchers, who answered the phones, reported that there was no
break in amount of phone calls. In fact, because the non-
emergency lines were so busy, residents began using the 911
number for calls that were not actually emergencies. This had
the unfortunate consequence of tying up the emergency lines and
could have prevented a real emergency call from getting through.
Because of the extremely high volume of calls, the persons
answering the phones could not spend much time with any of the
callers. Situations were evaluated for life threatening
circumstances first and officers were immediately dispatched to
deal with those situations. Calls which could more appropriately
be dealt with by public works personnel were referred to the
maintenance facility number. Those calls which merely requested
information were handled very quickly, so as not to tie up the
3�
phone lines in case of actual life threatening emergencies.
The Public Works Department began calling out their crews late
Thursday night as the emergency became apparent. Calls for aid
from residents were received at the maintenance facility. At
first, personnel was dispatched to.aid individual residents.
However, as the flooding increased, the fourteen workers were so
busy that they were only able to handle life threatening
situations and to perform those duties which would keep the
utilities systems functioning under the adverse conditions.
Crews were dispatched to set up barriers to warn the public of
flooded roads and other areas and to keep people away from
dangerous places. As power in various lift stations and systems
was affected by the water, other workers strove to keep the
systems operational. The few pumps that the City did possess
were set out, but the overall effect was minimal.
The crews worked throughout the night and most were sent home
about 7:00 a.m. on Friday. After a short amount of sleep, many
reported back to work on Friday. Two maintenance workers stayed
on duty throughout the night on Friday and most of the workers
worked all day Saturday and all day Sunday.
Members of the Volunteer Fire Department worked during the storm
and flooding to pull stalled vehicles off the road. Over forty
people whose vehicles had become stalled were sheltered at the
fire stations.
EA
On Friday, calls were received at the Municipal Center, at the
Police Department and at the Maintenance Facility. Callers were
listened to in slightly more detail than had been possible the
previous night. City personnel recorded the names of the
callers, their location, their phone number and the damage caused
by the flooding. Other City personnel inspected the damage,
either over the City as a whole or in response to a phone call.
Interestingly, there were not as many phone calls as were
expected on Friday. It is assumed this is because residents
realized not only that the flooding conditions were metro wide
but also that other areas had been harder hit.
CONCLUSIONS
At the department head staff meeting of August 4, 1987, the
disaster was discussed so that City staff could learn from the
what had occurred and how the City had responded. The following
conclusions were reached:
1. During a major disaster, the function of City personnel
should be: (a) to handle or try to prevent life threatening
occurrences, and (b) to. keep the systems of the City
operational. Because of the limited number of City
personnel in relation to the number of residences in the
City, protection of actual property and/or "public
relations" contacts with residents may not be possible.
2. Residents must understand that the systems of the City are
designed to handle normal or somewhat over normal
circumstances. In many cases, the City can not and should
not be expected to immediately correct or aid in a non -life
threatening situation.
3. In the case of the storm of July 23, the Emergency
Preparedness Plan should have been activated. It was not
activated because of the gradual escalation of the disaster.
It is expected that staff will be able to more quickly
recognize a similar disaster in the future and implement the
plan.
4. There were many requests from residents for sandbags which
the City did not possess. It would be impossible to store
enough filled sandbags to effectively be of aid in case of a
similar emergency. There is also not available room to
stockpile sand. Although the City will be storing sand for
winter purposes, that sand will be mixed with salt and would
be inappropriate if not dangerous for use in flood
prevention. Also, City personnel would not have time to
fill sandbags during the time of an emergency. It would
also be difficult to determine which residences/businesses
should have priority to receive the bags. Therefore, City
staff is of the opinion that the City should not store or
supply sandbags.
5. Additional pumps were needed both during and after the
storm. It was recommended that the City purchase said
additional pumps.
6. Staff felt that an education campaign should be started to
familiarize the public with actions that should not be taken
during such an emergency. Areas which would be covered
would include: (a) Reminding the public that they should
stay at home in disaster situations and not go out to see
what is happening or they could become part of the disaster;
(b) Strongly educate residents not to flip sanitary system
manhole covers because they will create more, not less,
problems; (c) Clearing blocked grates is very helpful; but
removing them causes blockage problems for the system not
just one drain; and (d) However much the public wants to
know what is going on or to report minor problems, the 911
number should not be called except in case of life
threatening emergencies or to report a crime. If the line
is tied up with non -emergency calls, real emergency calls
may not get through and deaths could occur that could have
otherwise been prevented.
7. When the actual emergency is over, department heads and
their assistants should meet to set up and coordinate
investigative, clean up and other activities which are
necessary, in order to avoid duplication of effort and to
0
insure that everything that should be done is being done.
8. As a result of the storm and flooding, some pond
configurations in the community were changed by the act of
nature. They will have to remain as nature has changed
them.
9. And last, but very important, member of the City staff and
residents of Eagan must recognize that we cannot prevent a
catastrophe caused by unusual circumstances of nature; we
can only respond as necessary during the disaster to life
threatening occurrences, keep the City systems and personnel
operative and clean up afterwards.
I am writing letters of appreciation to all personnel who worked
the night of Thursday, July 23, and during the early morning
hours of July 24. A copy of the letter will be placed in the
individual employee's personnel file.
City Administrator
Attachment
A Monthly Newsletter for Housing Leaders August 1987
FINANCING
Mortgage rates have slipped to single digits at some banks, and rates below 10% should be common by midsummer. "Based
on the current downslide, the odds are on single -digit fixed-rate mortgages" being typical by August, said Robert Heady, pu-
blisher of Bank Rate Monitor. James Christian, economist at the U.S. League of Savings Institutions says "rates will still settle in
the 10% to 10 1/2% range by the end of the year." Heady said he expects a "slight up -tick by September or October.
A Gallup poll shows the majority of potential home buyers doesn't understand the mortgage market. Nearly 70% of those sur-
veyed said consumer education is needed. While 71% of couples say they share equally in the house -buying decision, only
53% share equally in choosing a financing package.
Home buyers are snatching up adjustable-rate mortgages as fast as they can. By summer, half of all new mortgages could be
ARMs, the National Association of Realtors predicts. That's up from 24% in March.
CHANGING DEMOGRAPHICS
More blacks are calling the suburbs home, moving into what was once the domain of the white middle class. Some 7.1 million
blacks live in suburbia—up 2.5 million (or 55 percent) in a decade, Census Bureau statistics show. One in four blacks is a sub-
urbanite, compared with half of all whites. Blacks are 6.4 percent of all people in suburbia.
Cost components of a new typical family home are labor and material, 47%, finished lot, 22%, financing, 11 %, and overhead
and profits, 20%, according to the National Association of Home Builders.
THE TYPICAL NEW HOME BUYER
According to the 10th annual consumer survey in Builder Magazine, new -home buyers now tend to be affluent baby boom-
ers. The survey medians show a typical buyer is 36 years old and from a two -earner household with a $56,650 annual income.
Slightly more than half have children. The value of the current home is $112,500, and it has 1,849 square feet. Buyers are
looking for new homes that are 24% more expensive ($139,000) and 13% larger (2,086 square feet) than their present
homes. Other findings from the survey:
• Top reason for buying a single-family home, cited by 87%, more privacy. Other reasons: private yard (84%), no common walls
(82%), more space (71 %), better investment (65%) and more traditional (56%).
• Contemporary and colonial are the most popular new -home styles, each cited by 21.8%. Traditional is third at 14.6%. But
more than half of all buyers want traditional touches such as bay windows and French doors.
• Almost half of those surveyed prefer a two-story house, and one-fourth want one story. As for bedrooms, 48% want four and
42% want three.
THE LAW
The U.S. Supreme Court recently ruled that if state and local government attach conditions to building permits that are unre-
lated to the purpose of the developments or to problems created by them, the result may be taking of property for which the
government must compensate the landowners. The 5-4 decision, which involved efforts in California to increase access to
public beaches, will make it tougher for coastal states to expand such access. Lawyers for developers also say the decision will
force planning officials in many places to stop using building permits to exact support from builders for other goals, such as low-
income housing, child care centers, mass transit and maintenance of art work.
CONDOMINIUM SALES
Last year, 15% of USA home sales were condominiums—up from 13% in 1985 and 10% in 1984, according to Chicago Title
& Trust Co. In the first quarter of 1987, condos sold at an annual rate of 382,000, compared with 332,000 actual sales during
1986, according to the National Association of Realtors. "The notion that the condo is dead is garbage," says Tom Powers,
chief economist at Goodkin Research Institute.
DAKOTA COUNTY
August 10, 1987
DAKOTA COUNTY GOVERNMENT CENTER
1560 HWY. 55 - HASTINGS, MINNESOTA 55033 - PHONE 437-0429
Mr. Thomas L. Hedges
City Administrator
3830 Pilot Knob Road
P.O. Box 21199
Eagan, MN 55121
Re: Traffic Conditions on CSAR"32
Dear Mr. Hedges:
JOHN S. VOSS
COMMISSIONER - THIRD DISTRICT
270 RIVERWOODS LANE
BURNSVILLE, VIN 55337
TELEPHONE
RESIDENCE 890-9099
OFFICE 890-2320
This is in response to your letter dated July 23, 1987 forwarding
concerns regarding the speed limit on CSAH 32 (Cliff Road) between
Cedar Avenue and CSAH 31 (Pilot Knob Road).
The existing speed limit was authorized by the State of Minnesota (as
provided,.by State Law) in 1984 following the construction of the bridge
over I -35E.
Since the last speed study was performed, I -35E has opened to traffic,
traffic control signals have been installed at the I -35E ramps, and we
are currently under contract for the installation of additional traffic
signals at Blackhawk Road/Galaxie Avenue. In 1988 we anticipate the
construction of additional traffic signals at Rahn Road.
At this time we anticipate reconstruction of CSAR 32 from Johnny Cake
Ridge Road to CSAH 31 in 1988. Based upon our experience with other
construction projects of this type, we fully anticipate a speed limit
reduction.
Highway officials have advised us that their studies show very little,
if not discouraging, impact of inappropriate speed limits on highway
safety. They are very careful not to place speed limits which appear
unreasonable to the majority of traffic on the roadway.
Considering all of the above, it is clear that a speed limit study to
determine the most reasonable and safe speed limit would most likely
result in a lowering of the speed limits after the new traffic signals
are operating sometime next year. This request for a speed study will
be made in as timely a manner as possible.
a
Page 2
We have been in contact with the Eagan Police Department as well as the
Minnesota Department of Transportation to make safety improvements
where possible all along this roadway and will continue to do so as
funding allows. Please feel free to contact me further if you have
additional concerns on this subject.
Si •rely,��
J
John S. Voss
Comsissioner, Third District
JV:llo
cc: Barbara E. Young
Bea Bloomquist, Mayor
�7
MetroEast
Development Partnership
August 12, 1987
Mr. Tom Hedges, City Administrator
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Tom:
This is Just a quick note to say "thanks" to you for
believing enough in the Metro East Development
Partnership to Invest your time and money to its
success. As we are In the throes of completing the
fund raising (we -are already over $100,000!), and
pursuing the U S West Advanced Technologies
opportunity, it is important to remember you who have
already shown your belief that we can make a
d I fference.
This is a program which will always be successful
because people like you will make It so. Thanks
again.
Sincerely,
James A. Stolpestad Daniel J. Guider
Co -Chairman Co -Chairman
hr
7-0
600 North Central Tower 445 Minnesota Street Saint Paul, MN 55101 612/224 -EAST
VOLUNTEER
INVER G 0 E'_� FIRE DEPARTMENT
HEIGHTS
MINN.
2059 UPPER 55TH ST. E. * INVER GROVE HEIGHTS, MINN. 55075
August 11, 1987
Eagan Fire Department
Ken Southern, Fire Chief
3940 Rahn Rd.
Eagan, Mn. 55122
Re: Mutual Aid Call Sunday, August 2, 1987
Dear Ken,
a'
Inver Grove Heights
On behalf of the members of the Inver Grove Heights Fire Department, I
would like to thank you, your officers and men that responded to our
mutual aid request on Sunday, August 2nd to the house fire on 1407 80th
Street, Inver Grove Heights, Minnesota. Without the fine efforts of
your firefighters, we -would not have been able to contain this fire.
The heat of the day was such that our firefighters were exhausted after
one entry. Many of them have commented on how quickly your Department
responded to our request for help. The orderly response and professional
manner in which your firefighters conducted themselves, helped us save
the structure and reduce the potential property loss. In addition, it
certainly saved the Inver Grove Heights Fire Department from having to
send firefighters into the hospital from heat exhaustion.
Thank you again for your excellent help, and hope that if you ever need
us that you do not hesitate to call.
Sincerely yours,
Dale Beckmann
Fire Chief
DNB/st
cc: Eagan City Administrator, Tom Hedges
Inver Grove Heights City Administrator, Bob Schaefer
File
�
9
FIRE PREVENTION FIRE PROTECTION
® 0 10
So a
National Organization to Insure
a Sound -controlled Environment
1620 EYE STREET, N. W. - 3rd FLOOR, WASHINGTON, D. C. 20006 • 202-429-0166
MINUTES
Board of Directors Meeting
Airport Park Hotel
DRAFT Inglewood, California DRAFT
July 18, 1987
1. President Paul Tauer opened the meeting at 8:34 A.M. The
attendance list is attached.
2. Mr. Russell moved, Mr. Ream seconded approval of the
minutes of February 28, 1987. Approval was unanimous.
3. Mr. Mahon submitted the Treasurer's report and moved its
acceptance. Mr. Dalbis seconded the motion. Approval was
unanimous. Copy attached.
4. The Airport Noise Conflict Resolution Workshop which
N.O.I.S.E. sponsored in Kenner, LA on May 1 and 2, 1987 was
considered. Mr. Duffy submitted a written -report,
discussed the meeting and recommended that N.O.I.S.E.
continue to sponsor such workshops on a self-supporting,
annual, regional basis, with an emphasis on noise impacted
cities and community groups.
After general discussion, Mr. Mahon moved, Mr. Grady
seconded, that these recommendations be approved in concept
and that a program report be submitted to the Board at its
next meeting. Approval was unanimous. Mr. Ream suggested
that an effort be made to secure grants from elements of
the aviation industry.
5. President Tauer opened the floor to discussion of the site
of the 1988 Annual Meeting. Mr. Barnard spoke on behalf of
College Park, GA. He said that they would be happy to have
Forest Park act as co -host. After discussion, Mr. Ream
moved, Ms. Gaschler seconded, that the 1988 Annual Meeting
be held in College Park, GA. Approval was unanimous.
President Tauer asked the Directors to think in terms of
proposals for the 1989 Annual Meeting. A decision would be
made at the meeting in College Park.
The Meeting format of the 1987 meeting in Inglewood was
reviewed. These observations were made:
O
r
Minutes
Annual Meeting
July 18, 1987
Page Two
-- It would be desireable to have attendance by
-- FAA at each annual meeting.
The group would like to see a demonstration of
the new generation of engines at the 1988
-- meeting.
The Wednesday noon to Saturday noon format is
good.
President Tauer and several members of the Board (on behalf
of the rest) complimented Mayor Vincent, Councilman Tabor,
and Norman Cravens on the quality, throughness and results
of Inglewood's planning and execution of its role as host
of the Annual Meeting.
6. Mr. Victor Gill, Public Relations Officer of the Burbank -
Glendale -Pasadena Airport Authority made a presentation on
an effort to have FAA make quiet operations procedures part
of aircraft manuals and pilot training for all currently
produced aircraft. This initiative has gained wide support
in California. The Authority wants broader based support
so that FAA will be more likely to act.
Mr. Lewis moved, Mr. Barnard seconded, that N.O.I.S.E
endorse this program and support it as appropriate. Appro-
val was unanimous.
The resolution of support is to be sent to member cities,
recommending that they in turn send resolutions to FAA and
the Congress. Mr. Gill would like to be informed of each
action.
7. The Board discussed the draft report of the Industry Work-
ing Group on Airport Noise/Airport Access, on which they
had been briefed by Clifton Moore, LAX Executive Director,
on the previous day.
Mr. Ream moved, Ms. Blomquist, seconded a motion to:
-- Disagree with the secrecy involved in the crea-
tion and activity of the working group.
-- State that agreement with noise impacted
communities is the only way to insure the
long-range development of aviation.
-- Recognize the positive value of stopping Stage 2
production and then operation.
Approval was unanimous.
The Executive Committee was requested to develop a more
detailed position on the report.
Minutes
Annual Meeting
July 18, 1987
Page Three
8. On September 12th, there will be a gathering in Chicago of
Citizens Groups dealing with airport noise. Consideration
of this led to several decisions. Ms. Blomquist moved, Ms
Wedow seconded, that the process for a proposed change to
the by-laws be set in motion in regard to N.O.T.S.E. Board
positions for representatives of community groups which
become associate members. Such Directorships now appear to
be automatic. Approval of the motion was unanimous.
Mr. Duffy was directed to present two alternatives, that
only city members could have Directorships or that commu-
nity groups could have Director seats at the discretion of
the Board of Directors.
Mr. Russell suggested that the Executive Committee work out
a response to the September 12 meeting. This was accepted
by consensus.
9. Ms. Blomquist, on behalf of Mr. Cravens and Mr. Russell,
the other members of the nominating committee, made the
following motions for nomination and election of Directors
and Officers:
-- Directors whose terms expire in 1987, subject
to change by their cities (list attached).
•
Mr. Mahon seconded. Approval was unanimous.
-- For Regional Directors, seconded by Mr. Hartupee.
David Dallas
Herman Barnard
Judy Hof f enkamp
Pat Gaschler
Ed Vincent
Mr. Mahon moved, Mr. Dalbis seconded, that Eugene Weisbein
be substituted for David Dallas. This amendment was
carried 13-1.
Approval of the election of the Regional Directors was
unanimous.
-- For President, William Ream.
Mr. Lewis seconded. Approval was unanimous
-- For Executive Vice President, John Dalbis.
• Mr. Mahon seconded. Approval was unanimous.
-- For First Vice President, Herman Barnard.
Mr. Grady seconded. Approval was unanimous.
Jr7i