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09/01/1987 - City Council RegularAGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL SEPTEMBER 1, 1987 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:45 - DEPARTMENT HEAD BUSINESS A. PARKS & RECREATION DEPARTMENT 1. Presentation - Citation Award B. FIRE DEPARTMENT y 1. FIRE STATION NO. 4, Approve Plans & Specifications/Authorize Advertisement for Bids V. 6:55 - CONSENT AGENDA '-3 A. PROCLAMATION, Constitution Week rS B. PERSONNEL ITEMS 7 C. LICENSES, Plumbers pp D. PROJECT 519, Town Centre 70 and 100, Receive Petition/Order Feasi- bility Report, Streetlights j. a E. PROJECT 516, Receive Report/Order Public Hearing (Gopher Eagan Industrial Park 2nd Addition) �% F. FINAL PLAT, Wescott School Addition • �� G. FINAL PLAT, Lone Oak 2nd Addition H. DECLARE SURPLUS PROPERTY, Digital Printer/Public Works Department VI. 7:00 - PUBLIC HEARINGS ZO D. ZL E. p. 2-3/ F. P. �S H. .7- 1. p. -z7 J. T,3;T K. PROJECT 470, Final Assessment Hearing, Greensboro 1st Addition (Streets and Utilities) PROJECT 475, Final Assessment Hearing, Daniel Drive (Streets and Utilities) To be continued to September 15, 1987 PROJECT 481, Final Assessment Hearing, Blueberry Circle (Storm Sewer) PROJECT 444R, Final Assessment Hearing, Holland Lake (Trunk Storm Sewer) PROJECT 404, Final Assessment Hearing, Parcel 10-01500-013-76 (Trunk Watermain) PROJECT .411, Final Assessment Hearing, Parcel 10-02200-011-04 (Trunk Storm Sewer) PROJECT 428, Final Assessment Hearing, Tract F, RLS #4 (019-00) Street and Storm Sewer PROJECT 443, Final Assessment Hearing, Parcel 10-01000-010-77 & 56 (Trunk Storm Sewer) PROJECT 447, Final Assessment Hearing, Parcel 10-01200-010-28 (Trunk Watermain) To be Continued to September 15, 1987 PROJECT 511, Hidden Valley Addition (Sanitary Sewer) PROJECT 513, Brittany 10th Addition (Trunk Watermain) VII. OLD BUSINESS A. EXTENSION OF PRELIMINARY PLAT APPROVAL, Derrick Land Company, Fairway Hills Second Addition B. PRELIMINARY PLAT, Good Value Homes, Inc. Johnny Cake Ridge 5th Addition VIII. NEW BUSINESS A. REQUEST TO RECONSIDER CONDITIONS REGARDING CONDITIONAL USE PERMIT, Holiday Station Store at Nicols and Cliff Road B. VARIANCE- (James Del Greco) for a 1' Sideyard Variance at 4243 Sequoia Drive C. VARIANCE (Steven Parranto) for a 15' Sideyard Variance at 1478 Lake Park Circle (o D. WAIVER (Zachman Brothers) Requesting a Twin Home Lot Split on Lot 7, Block 1, Cinnamon Ridge 6th Addition E. SPECIAL PERMIT (Metropolitan Waste Control Commission) for 1 Expansion of Existing Sewage Lift Station 77-- F. RESOLUTION for Street Name Change in Pinecrest of Eagan Addition G. MODEL HOME PERMITS/Hills of Stone Bridge IX. ADDITIONAL ITEMS A. PUBLIC IMPROVEMENT CONTRACTS 7a 1. CONTRACT 87-25, Elrene Road & Braddock Trail, Approve Plans/ Authorize Advertisement for Bids 79 2. CONTRACT 87-35, Brittany 10th Addition - Trunk Storm Sewer and Watermain, Approve Plans/Authorize Advertisement for Bids 79 3. CONTRACT 87-36, R&B Addition, Whispering Woods 2nd Addition - Storm Sewer, Approve Plans/Authorize Advertisement for Bids 79 4. CONTRACT 86-24, Towerview Road & Highview Avenue - Utilities and Streets, Final Payment/Acceptance -7.7 ! 5. CONTRACT 86-14, Greensboro Addition - Utilities and Streets, Final Q Payment/Acceptance T-7 % 6. CONTRACT 86-4, Brittany 9th Addition - Utilities and Streets, Final Payment/Acceptance .71 7. CONTRACT 86-10, Eagandale Industrial Park Avenue - West Service 80 Road, UPS lst Addition, Storm Sewer, Final Payment/Acceptance 8. CONTRACT 87-8,-1987 Seal Coat, Approve Change Order #1 9. CONTRACT 87-37, Parkcliff - Storm Sewer, Approve Plans/Authorize Advertisement for Bids 10. CONTRACT 87-11, Greensboro 2nd Addition, Approve Change Order #1 �f 11. CONTRACT 87-2, Change Order #1 to Parks Improvement Contract X. VISITORS TO BE HEARD (for those persons not on the agenda) XI. ADJOURNMENT MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 26, 1987 SUBJECT: AGENDA INFORMATION 'ADOPT•} AGENDA APPROVE -'MINUTE After approval is given to the September 1, 1987 agenda, and regular City Council meeting minutes for August 18, 1987, the following items are in order for consideration: 4DEPARTMENTD° HEADW BUSINESS A. PARKS AND RECREATION DEPARTMENT: Item 1. Presentation of the "Citation Award' --Mr. Bruce Anderson, representing the Minnesota Recreation and Park Association, will present an award to the Eagan Parks and Recreation Department. As you will recall, Mr. Anderson was to be at the July 21 Council meeting but was unable to attend due to a last minute conflict. The award recognizes excellence in recreation programming and innovative and cooperative efforts on the part of parks departments. The City is receiving the award together with the Cities of Apple Valley, Burnsville, and Lakeville for the "Ground Pounders" running series coordinated by the four cities. Representatives of the Parks Department programming staff will be present to participate in the presentation. ACTION TO BE CONSIDERED ON THIS ITEM: There is no action required on this item. MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 26, 1987 SUBJECT: AGENDA INFORMATION ADOPT` AGENDA APPROVE' MINUTES` After approval is given to the September 1, 1987 agenda, and regular City Council meeting minutes for August 18, 1987, the following items are in order for consideration: DEPARTMENT HEADBUSINESS'- A. PARRS AND RECREATION DEPARTMENT: Item 1. Presentation of the "Citation Award' --Mr. Bruce Anderson, representing the Minnesota Recreation and Park Association, will present an award to the Eagan Parks and Recreation Department. As you will recall, Mr. Anderson was to be at the July 21 Council meeting but was unable to attend due to a last minute conflict. The award recognizes excellence in recreation programming and innovative and cooperative efforts on the part of parks departments. The City is receiving the award together with the Cities of Apple Valley, Burnsville, and Lakeville for the "Ground Pounders" running series coordinated by the four cities. Representatives of the Parks Department programming staff will be present to participate in the presentation. ACTION TO BE CONSIDERED ON THIS ITEM: There is no action required on this item. Agenda Information Memo September 1, 1987 B. FIRE DEPARTMENT: Item 1. Fire Department - Fire Station No. 4, Receive Plans and Specifications/Authorize Advertisement For Bids --Arthur Dickey Architects Inc. is proposing the following schedule for bidding: - September 1, 1987 - City Council authorization to bid - September 10, 1987 - Publication in the Dakota County Tribune - September 11, 1987 - Publication in Construction Bulletin - September 29, 1987 - Bids due at 2:00 o'clock p.m. - October 6, 1987 - Council acceptance of bids Arthur Dickey Architects is subcontractor Clark Engineering Company for structural work in mechanical electrical constructual work for subcontractor with O. D. Billing & Associates -- both of Minneapolis. The final plans have been reviewed by Fire Chief Southorn and the building committee and the City Administrator. Mary Hustad will be present at the meeting on Tuesday to review the final plans and request authorization from the City Council to proceed with the authorization of bids as described. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the advertisement for bids with the bid opening scheduled for September 29 at 2:00 p.m. Agenda Information Memo September 1, 1987 ONS,` TMAGENU There are eight. ( 8) items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. PROCLAMATION/CONSTITUTION WEEK A. Proclamation for Constitution Week --Recently the City Council reviewed a memo from Administrative Assistant Duffy that outlined the various options that were available for recognizing and celebrating the bicentennial anniversary of the signing of the Constitution. It was determined by the City Council that a proclamation would be prepared and that the week of Septemb r 17, 1987 be recognized as Constitution Week. Enclosed on page - is a proclamation that was prepared for consideration by the City Council to declare the week of September 17, 1987 as "Constitution Week" in the City of Eagan. ACTION TO BE CONSIDERED ON THIS ITEM: To proclaim September 17, 1987 as Constitution Week in the City of Eagan. 3 PROCLAMATION CONSTITUTION WEEK WHEREAS, the United States Constitution is the oldest written instrument of national government in the world; WHEREAS, the Constitution is the cornerstone of the American republic, the document which has come to symbolize our national ideals of freedom, justice, equal opportunity and hope; WHEREAS, the Constitution is the document that laid the foundations for a democratic society in the United States of America, establishing a federal government of the people, by the people and for the people; WHEREAS, the Constitution gave us the means to keep the independence gained through the American Revolution; WHEREAS, September 17, 1987, is the Bicentennial Anniversary of the signing of the newly created national Constitution in Philadelphia on September 17, 1787; WHEREAS, the Bicentennial offers an opportunity to celebrate the Constitution for its role in American history and its significance in the continuation of our government; WHEREAS, the Bicentennial offers a chance for Americans to reafirm the principals for which the Constitution and this country stand; WHEREAS, the Bicentennial offers an opportunity to gain a new appreciation of the idealism and genius of the authors of the Constitution, and to recommit ourselves to their values of freedom, justice and equality for all; WHEREAS, the Bicentennial is a unique opportunity for this nation's citizens to learn more about their precious system of government and pay tribute to the document that produced a way of life envied the world over; WHEREAS, on September 17, 1987, Americans everywhere will join together to honor both the signing of the Constitution and the free society which it helped create; NOW, THERFORE, the Mayor and City Council of the City of Eagan proclaim that the week of September 17, 1987, shall be "Constitution Week" in the City of Eagan. DATED: SEPTEMBER 1, 1987 CITY OF EAGAN CITY COUNCIL By: Attest: Its Mayor Its Clerk Agenda Information Memo September 1, 1987 PERSONNEL ITEMS B. Personnel Items --There is (1) one item to be considered under Personnel Items. Item 1. Fall Seasonal Park Maintenance Workers --After interviews, it is the recommendation of Superintendent of Parks VonDeLinde that the following two individuals be hired as maintenance workers in the Parks Department for the fall season. There is money in the Parks Department budget for these hirings. The first prospective maintenance worker is Steven Baehr and the second individual is Bob Goering. If approved, the employment terms of these two workers would not exceed 67 working days. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Steven Baehr and Bob Goering as seasonal maintenance workers in the Parks Department for the fall season. ;1' Agenda Information Memo September 1, 1987 LICENSES/PLUMBERS C. Licenses for Plumbers --The following new licenses and licenses for renewal are in order for master plumbers operating within the City of Eagan. Enclosed on page Y is a copy of a list of plumbers' liscenses as appproved. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of plumbers' licenses as presented. 10 PLUMBERS LICENSES SEPTEMBER 1, 1987 1. AQUA CITY PLUMBING 2. BURKHARDT PLUMBING 3. GENZ-RYAN PLUMBING & HEATING 4. MCDONALD PLUMBING SYSTEMS 5. MURR PLUMBING, INC. 6. PLUMM, INC. 7 Agenda Information Memo September 1, 1987 PROJECT 519, RECEIVE PETITION/ORDER FEASIBILITY REPORT (T.C. 70 & T.C. 100 STREETLIGHTS) D. Project 519, Receive Petition/Order Feasibility Report (T.C. 70 and T.C. 100 Streetlights) --The developer for the Eagan Tower Office Building and Eagan Heights Commercial Park has submitted a petition requesting the preparation of a Feasibility Report to identify the estimated costs for the installation of streetlights along Town Centre Drive, Duckwood Drive, Denmark Avenue and Lexington Avenue. The developer has guaranteed all costs associated with the Feasibility Report preparation if for some reason the project is not approved at the time of the public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for Project 519 (T.C. 70 and T.C. 100 Streetlights) and authorize preparation of the Feasibility Report. PROJECT 516, RECEIVE REPORT/ORDER PUBLIC HEARING GOPHER EAGAN INDUSTRIAL PARR 2ND ADDITION -STREETS & UTILITIES E. Project 516, Receive Report/Order Public Hearing (Gopher Eagan Industrial Park 2nd Addition - Streets & Utilities) --In response to a petition submitted by the developer of the proposed subdivision, the Council authorized the preparation of a Feasibility Report which has now been completed and is being presented to the Council in consideration of scheduling a formal public hearing.. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the report for Project 516 (Gopher Eagan Industrial Park 2nd Addition - Streets and Utilities) and schedule a public hearing to be held on October 6, 1987. Agenda Information Memo September 1, 1987 FINAL PLATL WESCOTT SCHOOL ADDITION F. Approve Final P lat/Wescott School Addition --The staff has received an application for the final plat approval for the Wescott School Addition for the proposed Woodlands Elementary School. Enclosed on page la__ is a copy of the proposed file plat showing its location north of Wescott Road approximately one-half mile east of Lexington Avenue. All conditions placed on the priliminary plat approved by council action on April 7, 1987 have been complied with. All final plat application materials have been submitted, reviewed by staff and found to be in order for satisfactory council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Wescott School Addition and authorized the Mayor and City Clerk to execute all related documents. c w X z 0 Q ma .2 0 A, 0 0 0 I is s � i ai I z is jf ol L z 0 Q ma .2 N011d 33X 3 Noll d 3,4711 3 1i ;7 1.0.90.0. ij 9 aNc 4 It 0 A, 0 0 0 I is s � i ai N011d 33X 3 Noll d 3,4711 3 1i ;7 1.0.90.0. ij 9 aNc 4 It \A MMO 0 0 0 A, 0 0 0 \A MMO 0 0 Ll 0 0 0 Ll 0 Agenda Information Memo September 1, 1987 FINAL PLAT, LONE OAK 2ND ADDITION G. Approve final plat, Lone Oak 2nd Addition --We have received an application for final plat approval for the Lone Oak 2nd Addition incorporating the Northwest Airlines Flight Training facility. Enclosed on page /S-- is a copy of the proposed plot showing its location south of O'Neil Drive and just east of the existing Northwest Corporate Headquarters. All conditions of the priliminary plot approved by council action on december 16, 1986 have been complied with. All final plot application materials have been submitted, reviewed by staff and found to be in order for favorable council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Lone Oak 2nd Addition and authorize the Mayor and City Clerk to execute all related documents. ChOd 1 •`..may `! it � 1 ��`/`.� .•ff `` tit .,t. .+.r ! •. a, -�. � �•'• = . is = i a f . - 1 + i � J' 1 -.. •`:i J! - i r �• NIYDM 1 I .� �: ip • •� •� �qti _ / i• � I :i"'�. •, __ __ ,. �' �L v..•', til •-• i. ter. � _ 0 W U) t w ! 'j tt 1 • •`:i J! - i r �• - 1 w ! 'j i r �• •y �� ' • N�g1•,.a /,7,— 2 Z ` U O � 3'.Tr�...'T—.IT•�.. rte,. ��-iMi�r•! � � 2 W Q 1•- w w Y Vl N t l_ 0 N H W w N Agenda Information Memo September 1, 1987 DECLARATION OF SURPLUS PROPERTY/DIGITAL PRINTER H. Declare Surplus Property, Digital Printer/Public Works Department --It is the recommendation of the Public Works Department that the Digital Printer originally purchased for the card control gas system be declared surplus property and made available for sale. The printer was a part of the original specification for the gas system but became unnecessary when the system was attached directly to the new personal computer system located at the maintenance facility. Because of the unique nature of this particular printer, possible markets for its sale are limited. Staff has found that the City of Inver Grove Heights is in need of such a used unit and will offer a fair market price for it. If action is taken to declare the Digital Printer as surplus property, Public Works Department staff would wish to open negotiations with the City of Inver Grove Heights on such a sale. ACTION TO BE CONSIDERED ON THIS ITEM: To declare the Public Works Department Digital Printer surplus property and direct staff to enter into negotiations with the City of Inver Grove Heights for its sale. Agenda Information Memo September 1, 1987 PROJECT 470 FINAL ASSESSMENT HEARING GREENSBORO 1ST ADDITION (STREETS AND UTILITIES) A. Project 470, Final Assessment Hearing, Greensboro lst Addition (Streets and Utilities) --On August 4, the Council received the final assessment roll and scheduled the public hearing to be held on September 1 for the installation of streets and utilities within the Greensboro lst Addition. Enclosed on page 0 --is a summary tabulation of the final assessment rates as compared to those estimated in the feasibility report presented at the public hearing held on 4-15-86 . All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. As of this date, the staff has not received any objections to these proposed assessments. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/modify the final assessment roll for Project 470 (Greensboro lst Addition - Streets and Utilities) and authorize the certification to the County for collection. FINAL ASSESSMENT HEARING PROJECT NO: 470 SUBDIVISION/AREA: Greensboro 1st Addition, FINAL ASSESSMENT HEARING: September 1, 1987 IMPROVEMENTS INSTALLED AND/OR ASSESSED: F.R. = Feasibility Report FINAL F.R. WATER RATES RATES ❑ Area Laterals $1,678.59/Lot $2,101/Loi Service $ 639.25/Lot $1,090/Loi Lat. Benefit/ Trunk STORM . 11 Area SANITARY Area 0 Laterals E]Service FILat. Benefit/ Trunk STREETS QGravel Base L] Lateral $1,454.23/Lot $1,448/Lot Durfacing Res. Equiv. * Both sanitary sewer and water services. , NUMBER OF PARCELS AFFECTED: 38 NUMBER OF YEARS ASSESSED: 5 RATE OF INTEREST: 8.5'/ TOTAL AMOUNT ASSESSED: $355,531.42 -0- TOTAL AMOUNT CITY FINANCED: CONSTRUCTED UNDER THE FOLLOWING CONTRACTS: 86-14 PUBLIC HEARING DATE: April 15, 1986 a FINAL F.R. RATES RATES $1,502.89/Lot $2,214/Lot $4,081.31/Lot $4,046/Lot (F.R. $392,364) . Agenda Information Memo September 1, 1987 PROJECT 475/FINAL ASSESSMENT HEARING%DANIEL DRIVE (STREETS AND UTILITIES) B. Project 475, Final Assessment Hearing, Daniel Drive (Streets and Utilities --On August 4, the Council received the final assesment roll and scheduled a public hearing to be held on September 1 for the installation of streets and utilities within Daniel Drive adjacent to Northview Meadow 2nd Addition. Enclosed on page/% is a summary tabulation of the final assessment rates as compared to those estimated in the feasibility report presented at the public hearing held on 6-15-86 All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. As of this date, the staff has not received any objections to the proposed assessments. SPECIAL NOTE: This public hearing must be continued for formal consideration until the September 15 meeting to allow the City to meet the required published and mailed notification requirements. ACTION TO BE CONSIDERED ON THIS ITEM: To continue the public hearing until the September 15 meeting. 16 FINAL ASSESSMENT 11EARINC PROJECT NO: 475 SUBDIVISION/AREA: Daniel Drive FINAL ASSESSMENT HEARING: September 15. 1987 IMPROVEMENTS INSTALLED AND/OR ASSESSED: F.R. = Feasibility Report FINAL F.R. WATER RATES RATES .❑ Area Q Laterals $ 35.72/FF $43.55/FF QService Lat. Benefit/ Trunk STORM . Area 0 Lateral $36.37/FF $40.75/FF SANITARY Area Laterals Service Lat. Benefit/ Trunk FINAL F.R. RATES RATES $ 49.24 FF $47.88/FF . STREETS CCravel Base a Surfacing $ 51.72/FF 0 Res. Equiv. ' $ 24.08/FF* NUMBER OF PARCELS AFFECTED: 42 NUMBER OF YEARS ASSESSED: 5 RATE OF INTEREST: 9.0% TOTAL; AMOUNT ASSESSED: $301,758.17 TOTAL AMOUNT CITY FINANCED: —0— CONSTRUCTED.UNDER THE FOLLOWING CONTRACTS: PUBLIC HEARING DATE: June 17, 1986 /7 (F.R. $369,040) 86-18 $80.85/FF $24.08/FF Agenda Information Memo September 1, 1987 PROJECT 481/FINAL ASSESSMENT HEARING/BLUEBERRY CIRCLE (STORM SEWER) C. Project 481, Final Assessment Hearing, Blueberry Circle (Storm Sewer) --On August 4, the Council received the final assessment role and scheduled a public hearing for the storm sewer lateral that was installed to the rear yard areas of the single-family homes on the north side of Blueberry Circle. Enclosed on page is a summary tabulation of the final assessment rates as co tired to those estimated in the feasibility report presented at the public hearing held on _ 10-7-86 - These final assessment rates are in accordance with the agreements entered into by the developer, builders and home owners subsequent to that public hearing. All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. Invoices have also been sent to the developer and builders for their proportionate share. As of this date, the staff has not received any objections to these proposed assessments. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/modify the final assessment roll for Project 481 (Blueberry Circle - storm sewer) and authorize the certification to the County for collection. /V FINAL ASSESSMENT HEARING PROJECT NO: 481 SUBDIVISION/AREA: Blueberry Circle FINAL ASSESSMENT HEARING: September 1, 1987 IMPROVEMENTS INSTALLED AND/OR ASSESSED: F.R. = Feasibility Report FINAL F.R. WATER RATES RATES ❑ Area QLaterals QService Q Lat. Benefit/ Trunk STORM . D Area Lateral SANITARY Area MLaterals Service Lac. Benefit/ Trunk STREETS CGravel Base []Surfacing Res. Equiv. ' NUMBER OF PARCELS AFFECTED: 3 NUMBER OF YEARS ASSESSED: 15 RATE OF INTEREST: 9% TOTAL AMOUNT ASSESSED: $14,563.65 *(F.R. $12 TOTAL AMOUNT CITY FINANCED: $5,709.10 CONSTRUCTED UNDER THE FOLLOWING CONTRACTS: NA PUBLIC HEARING DATE: October 7 and October 21, 1986 9 FINAL F.R. RATES RATES .50) This amount does not include overhead costs. With estimated 30% overhead: (F.R. $16,050.45' 0 _. Agenda Information Memo September 1, 1987 PROJECT 444R/FINAL ASSESSMENT TRUNK STORM SEWER OUTLET D. Project 444R, Final Assessment Hearing, Holland Lake (Trunk Storm Sewer) --On August 4, the Council received the final assessment roll and scheduled a public hearing to be held on September 1 for the trunk storm sewer improvements installed along Cliff Roa , Lakewood Hills and Oak Pond Hills Additions. Enclosed on page Z is a summary tabulation of the final assessment figures as compared to those estimated in the feasibility report presented at the public hearing held on _ 6-17_86 The total assessment revenue is less than originally projected because of the Council's authorization to provide "large lot" credits to those property owners who cooperated with the City in granting the necessary utility and construction easements. All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. It is anticipated that a few property owners may appeal their assessments as they all so strenuously objected to the dedication of the required easements resulting in condemnation. It is recommended that any property owner submitting a written objection prior to or at the time of the final assessment hearing be withdrawn from the final assessment roll to be adopted to allow staff an opportunity to properly address those objections within the procedure necessary to protect the City's ability to assess those property owners. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/modify the final assessment roll for Project 444R (Holland Lake - trunk storm sewer) and authorize the certification to the County for collection. Za FINAL ASSESSMENT HEARING PROJECT NO: 444R SUBDIVISION/AREA: Holland Lake FINAL ASSESSMENT HEARING: CAni amhAr 1 1 AR7 IMPROVEMENTS INSTALLED AND/OR ASSESSED: F.R. = Feasibility Report FINAL F.R. WATER RATES RATES Area QLaterals QService QLac. Benefit/ Trunk STORM Area Lateral $0.05/s.f. $0.05/s.f. NUMBER OF PARCELS AFFECTED: NUMBER OF YEARS ASSESSED: RATE OF INTEREST: TOTAL AMOUNT ASSESSED: SANITARY Area Laterals Service Lat. Benefit/ Trunk STREETS Gravel Base 0 Surfacing DRes. Equiv. 96 15 years 8-1/2'/ 123.631.50 F.R. t; TOTAL AMOUNT CITY FINANCED: NA CONSTRUCTED UNDER THE FOLLOWING CONTRACTS: 86-23 PUBLIC HEARING DATE: June 17 1986 - .2,l FINAL F.R. RATES RATES Agenda Information Memo September 1, 1987 PROJECT 404/FINAL ASSESSMENT HEARING (PARCEL 10-01500-013-76 E. Project 404, Final Assessment Hearing, Parcel 10-01500-013-76 (Trunk Water Main) --Project 404 provided for the installation of a trunk water main along Lexington Avenue from Duckwood Drive to County Road 30. At the time of the final assessment hearing held on 9-17-85___, the property owner (Pat McCarthy) submitted a written objection to the proposed assessments associated with lateral benefit from this trunk water main. Subsequently, the Council deleted this parcel from the adopted final assessment roll and forwarded it to the special assessment committee for review and recommendation. On August 4, the Council received the recommendations of the July 9 special assessment committee meeting and scheduled a public hearing to be held on September 1. Based on an appraisal performed by the City, the original proposed assessment was justified. HoweVor; it wAc recommended that due to the current agricultural use of the property that only 100 feet be assessed at the current time, subject to the property owner executing the appropriate agreement postponing the balance of the assessment until such time as the property is developed or connects to this system. The final assessment information is detailed as follows : Frontage Rate Amount 604.36 Ft.(1) $10.84 $6,551.26 100 Ft. $10.84 $1,084.00* *Subject to execution under the appropriate postponement agreement. (1) Represents 50% of total front footage abutting Lexington Avenue. It is recommended that the original assessment amount be officially adopted and that the property owner be given 30 days to execute the appropriate postponement agreement. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment for Project 404 (Lexington Avenue - trunk water main) against Parcel 10-01500-013-76 in the amount of $6,551.26.26 with a reduction to $1,084 subject to execution of the appropriate agreement by October 1, 1987 and authorize the certification to the County for collection. �Z Agenda Information Memo September 1, 1987 PROJECT_411/FINAL ASSESSMENT HEARING/ZPARCEL 10-02200-011-04 (TRUNK _STORM SEWER) F. Project 411, Final Assessment Hearing, Parcel 10-02200-011- 04 (Trunk Storm Sewer) --Project 411 provided for trunk storm sewer facilities from the Birch Park Addition through this parcel to Hurley Lake. At the time of the final assessment hearing on 9_17-85 _, a written objection was submitted by the property owner for these assessments. Based on that written objection, this parcel was deleted from the adopted final assessment roll and referred to the special assessment committee for review and recommendation. Based on an appraisal performed by the City, the maximum benefit to this property from this project was established at $50,000 as compared to the proposed $60,680.12. Subsequently, the special assessment committee recommending reducing the amount of the assessment to the appraised value of the benefit received. On August 4, the Council received the recommendation of the special assessment committee meeting of July 9 and scheduled a public hearing to be held on September 1. If a written objection is again submitted, it is recommended that the Council still proceed with the adoption of the final assessment as recommended by the special assessment committee. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment for Project 411 (Birch Park trunk storm sewer) for Parcel 10-02200-011-04 in the amount of $50,000 and authorize the certification to the County for collection. 2�3 Agenda Information Memo September 1, 1987 PROJECT 428 FINAL ASSESSMENT HEARING TRACT F, RLS #4 (019-00) TRUNK STORM SEWER AND STREETS G. Project 428, Final Assessment Hearing, Tract F, RLS #4 (019- 00) Street and Storm Sewer-- Project 428 provided for the installation of trunk storm sewer through the Cedar Industrial Park and the extension of Blackhawk Road and Kennebeck Drive with related lateral storm sewer facilities. The final assessment hearing for the trunk area storm sewer improvements under this project was held on March 4, 1986 with the street and lateral storm sewer final assessment hearing being held on September 16, 1986. At both public hearings, this property owner (Ellerbe, Inc.) submitted written objections to the proposed assessments. Subsequently, it was deleted from the adopted final assessment roll and referred to the special assessment committee for review and recommendations. The special assessment committee reviewed the proposed assessments and their related benefit to this property (proposed Ultra 4 Addition) and determined that the property benefitted from the improvements in at least the amount of the proposed assessments. On August 4, the Council received the committee's recommendation and scheduled a formal final assessment hearing to be held on September 1. The proposed final assessments are identified as follows: Item Amnunt Trunk Area Storm Sewer $37,749.60 Lateral Storm Sewer 2,236.83 Street Imrovements 13,335.10 Total $53,321.53 If a written objection is again submitted at the public hearing, it is recommended that the Council still proceed with the final adoption of the assessments as proposed. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessments for Project 428 (trunk storm sewer and street improvements) to Tract F, RLS #4 (019-00) in the total amount of $53,321.53 and authorize the certification to the County for collection. A4� Agenda Information Memo September 1, 1987 PROJECT 443, FINAL ASSESSMENT HEARING (TRUNK STORM H. Project 443, Final Assessment Hearing, Parcels 10-01000-010-77 and 10-01000-010-56 (Trunk Storm Sewer) --Project 443 provided for the installation of trunk storm sewer facilities and ponding areas on the O'Neil property north of Yankee Doodle Road and west of Lexington Avenue. At the original final assessment hearing on August 19, 1986, a written objection was submitted by the property owners of the above referenced parcels, objecting to the proposed assessments. Subsequently, these assessments were deleted from the adopted final assessment roll and forwarded to the Special Assessment Committee for review and recommendations. In addition, the Council authorized the preparation of an appraisal to evaluate the benefits in relationship to the proposed assessments. On July 9, the Special Assessment Committee reviewed the objection, the proposed assessments, and the appraisal and reaffirmed the proposed original assessments. On August 4, the Council received the Committee's recommendations and scheduled a new public hearing to be held on September 1. The proposed assessments for trunk area storm sewer are identified as follows: Parcel No. Amount 10-01000-010-77 $115,064.64 10-01000-010-56 $ 42,547.16 All notices have been published in the legal newspaper and sent to the property owners informing them of this new assessment. Based on past comments by the property owners, it is anticipated that they will continue their objection at this new public hearing. Based on past appraisals and Special Committee reviews, it is recommended that the Council proceed with the adoption of these final assessments as submitted. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and adopt the final assessment for Project 443 (trunk storm sewer) for Parcels 10-01000-010-77 and 10-01000-010-56 in the amounts of $115,064.64 and $42,547.16 respectively, and authorize the certification to the County for collection. 2,6 Agenda Information Memo September 1, 1987 PROTECT 447, FINAL ASSESSMENT HEARING (TRUNK WATERMAIN I. Project 447, Final Assessment Hearing, Parcels 10-01200-010-28 and 10-03800-010-12 (Trunk Watermain)--Project 447 provided for the installation of a trunk watermain along TH 149 adjacent to these parcels. At the final assessment hearing on September 2, 1986, the property owner (Willard Berfelz) submitted a written objection pertaining to the trunk area watermain assessment. His objection was reviewed by the Special Assessment Committee on July 9 with a recommendation that the trunk area watermain assessment portion be reduced to reflect the 1976 rate amortized to 1986 at 8% per year. On August 4, the Council received the Committee's recommendation and scheduled a new public hearing to be held on September 1 for the revised assessments identified as follows: Parcel No. Item Amount 10-01200-010-28 Lateral benefit from trunk watermain $1,366.20 Trunk area water 2,383.40 Total $3,749.60 10-03800-010-12 Lateral benefit from trunk watermain $1,603.80 Trunk area water 564.72 Services 346.82 Total $2,515.34 All notices have been published in the legal newspaper and sent to the affected property owner. With no objections being anticipated, it would be appropriate for the Council to finally adopt this assessment. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment for Project 447 (trunk watermain) for Parcels 10-01200-010-28 and 10-03800-010-12 in the amounts of $3,749.60 and $2,515.34 respectively, and authorize the certification to the County for collection. SPECIAL NOTE: The property owner has requested that this final assessment public hearing be continued from September 1 to September 15 to allow additional discussion with the Public Works Director. M Agenda Information Memo September 1, 1987 PROJECT 511 HIDDEN VALLEY ADDITION SANITARY SEWER J. Project 511, Hidden Valley Addition (Sanitary Sewer) --On August 4th, the Council received the Feasibility Report and scheduled the public hearing to be held on September lst for the installation of sanitary sewer to service the proposed Hidden Valley Addition located east of Pilot Knob Road and south of Rocky Lane. Enclosed on pages -7through3 is a copy of that Feasibility Report which will be explained in detail by a representative of the consulting firm who prepared the report. All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed. ACTION TO BE CONSIDERED ON THIS ITEM: To close public hearing and approve/deny Project 511 (Hidden Valley - Sanitary Sewer) and, if approved, authorize the preparation of detailed plans and specifications. z % REPORT CITY PROJECT No. 511 FILE No. 49434 SONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ENGINEERS & ARCHITECTS ST. PAUL., MINNESOTA Z� Bonestroo, Rosene, Anderlik & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, MN 55113 612.636.4600 July 30, 1987 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Engineers & Architects Re: Hidden Valley Sanitary Sewer Extensions Project No. 511 File No. 49434 Dear Mayor and Council: Orta G. Bonestroo, P.E. Robert W. Rosene, P.E. Joseph C. Anderlik, P.E. Bradford A. Lemberg, P.£. Richard E. Turner, P.E. James C. Okon. P.E. Glenn R. Cook, P.E. Keith A. Gordon. P.E. Thomas E. Noyes, P.£. Richard W. Foster, P.E. Robert G. Schunichr, P.E. Marvin L. Sorvala, P.E. Donald C. Burgardt, P.E. Jerry A. Bourdon, P.E. Mark A. Hanson, P.E. Ted K. Field, P.E. Michael T. Routmann, P.E. Robert R. Pjefferle. P.E. David O. Loskota, P.E. Thomas W. Peterson, P.E. Michael C. Lynch, P.E. Karen L. Willis. P.E. James R. Maland, P.E. Kenneth P. Anderson, P.E. Keith A. Bachmann, P.E. Murk R. Rolfs, P.E. Robert C. Russek, A.LA. Thomas E. Angus. P.E. Scott L. Young, P.E. Charles A. Erickson Leo M. Powelsky Harlan M. Olson Susan M. Eberlin Transmitted herewith is our report for Hidden Valley, Project No. 511. This report covers sanitary sewer improvements. We would be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, SONES R00 ROS E, ANDERLIK & ASSOCIATES, INC. Mar A. Hanson MAH:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Register Profes oval Engineer under the laws of th7/StatA innesota. Date: Julv 30, 1987 Approved by: A�4- U?P-artment of Public Works Date: 6 - y t 546le Mark A. 'Hanson Reg. No. 14260 SCOPE: This project provides for the extension of sanitary sewer to serve the proposed Hidden Valley development. Hidden Valley is located east of Pilot Knob Road south of Skovdale No. 2. Hidden Valley includes 25 residential lots. FEASIBILITY AND RECOMMENDATION: The project is feasible from an engineering standpoint and is in accordance with the Comprehensive Sanitary Sewer Plan. The project can best be carried out by combining it with a similar project. DISCUSSION: Sanitary sewer proposed herein includes the extension of an 8" diameter sanitary sewer to serve Hidden Valley. The sanitary sewer is pro- posed to connect to the existing sanitary sewer lift station located in Birch Park Addition on the north side of Pond JP -6 west of Denmark Avenue. It is proposed the sanitary sewer extend westerly from the lift station and souther- ly crossing Pond JP -6 as shown on the attached drawing. The sanitary sewer crossing Pond JP -6 is proposed to be constructed beneath Pond JP -6 at an ele- vation that will insure no infiltration or freezing during winter. It is as- sumed for purposes of this report that the extension of internal lateral util- ities will be constructed privately by the developer in Hidden Valley. EASEMENTS/PERMITS: A small permanent easement is required from Lot 5, Skvo- dale No. 2. However, this easement is also included within an existing Wil- liams Pipeline Co. easement which will require approval from Williams Pipe Co. A permit will be required from the Department of Natural Resources for crossing Pond JP -6 which is a DNR protected wetland. AREA TO BE INCLUDED: CONSTRUCTION AREA Windcrest Addition Outlot B City of Eagan Birch Park - Outlot B City of Eagan 546le Page 1. 3a COST ESTIMATES: Detailed cost estimates are presented in Appendix A located at the back of this report. The total estimated project cost is $62,440 which includes contingencies and all related overhead. Overhead costs are estimated at 30% and include legal, engineering, administration, and bond interest. ASSESSMENTS: No assessments are proposed for this project because all con- struction is included within City Park which receives no benefit. Trunk area sanitary sewer was previously assessed for this area. REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: Project Cost Trunk $ 62,440 $ 62,440 The anticipated trunk fund deficit is -$62,440. PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids/Award Contract Complete Construction Assessment Hearing First Payment Due with Real Estate Taxes Page 2. 5461e 3/ Revenue Balance -$62,440 August 4, 1987 September 1, 1987 Fall, 1987 Fall, 1987 Summer, 1988 September, 1988 May, 1989 APPENDIX A PRELIMINARY COST ESTIMATE HIDDEN VALLEY SANITARY SEWER IMPROVEMENT PROJECT NO. 502 650 Lin.ft. 8" PVC Sanitary sewer, 0'-15' dp. in pl. @ $15.00/1.f. $ 9,750 500 Lin.ft. 8" PVC Sanitary sewer, 15'-25' dp. in pl. @ $22.00/1.f. 11,000 150 Lin.ft. 8" PVC Sanitary sewer pond crossing @ $40.00/1.f. 6,000 5 Each Std. 4' dia. MH w/cstg. @ $1,000.00/ea. 5,000 60 Lin.ft. MH depth greater than 8' dp. @ $80.00/l.f. 4,800 1 Each Connect to existing lift station @ $11000.00/ea. 111000 LUMP SUM Clear & grub trees @ $1,000.00/L.S. 1,000 200 Cu.yds. Rock stabilization below pipe @ $10.00/cu.yd. 2,000 2.5 Acs. Seed w/mulch & fertilizer @ $1,500.00/ac. 3,750 1,440 Lin.ft. Mechanical bend compaction @ $1.00/1.f. 1,440 Total $45,740 + 5% Contingencies 22290 $48,030 +30% Legal, Engrng., Admin. & Bond Interest 14,410 TOTAL............................................... $62,440 5461e Page 3. 3Z HIDDEN VALLEY SANITARY SEWER EXTENSION CITY PROJECT. No. 511 EAGAN, MINNESOTA 80NESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Engineers & Architects St. Paul, Minnesota Date: JULY 27, 1987 Comm. 49434 Fl9• N o• Agenda Information Memo September 1, 1987 PROJECT 513, BRITTANY 10TH ADDITION (TRUNK WATERMAIN) K. Project 513, Brittany 10th Addition (Trunk Watermain)--On August 4th, the Council received a Feasibility Report and scheduled public hearing to be held on September lst for the installation of a trunk watermain connecting the proposed Brittany 10th Addition wi h the Hillcrest Addition. Enclosed on pages X35 through _ is a copy of that Feasibility Report which will be explained in d tail by a representative of the consulting firm who prepared the report. All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. ACTION TO BE CONSIDERED ON THIS ITEM: To close public hearing and approve/deny Project 513 (Brittany 10th Addition - Trunk Watermain) and, if approved, authorize the preparation of detailed plans and specifications and acquisition of all necessary easements through condemnation if necessary. 3 �- REPORT - FOR IN 11 kl,ilw-; mill TRUNK WATER MAIN ITAPROVEMENTS CITY PROJECT No. 513 FIIE No. 49M SONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ENGINEERS & ARCHITECTS ST. PAU•"L. MINNESOTA -315 Bonestroo, Rosene, Anderlik & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, MN 55113 612-636.4600 July 27, 1987 Engineers & Architects Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Brittany 10th Addition Trunk Water Main Improvements Project No. 513 File No. 49436 Dear Mayor and Council: Otto G. Bonestroo, P.E. Robert W. Rusene, Y.E. Joseph C. Andedik, Y.E. Bradford A. Lemberg, P.E. Richard E. Turner, P.E. James C. Olson, P.E. Glenn R. Cook, P.E. Keith A. Gordon, P.E. Thumas E. Noyes, P.E. Richard W. Foster, P.E. Robert G. Schunicht, P.E. Marvin L. Sorvala, P.E. Donald C. Burgardt, P.E. Jerry A. Bourdon, P.E. Mark A. Hanson, P.E. Ted K. Field, P.E. Michael T. Routmann, P.E. Ruben R. PJefferle, P.E. David O. Laskota, P.E. Thomas W. Peterson, P.E. Michael C. Lynch, P.E. Kann L. Willis, P.E. James R. Maland, P.E. Kenneth P. Anderson, P.E. Keith A. Bachmann, P.E. Mark R. Rolls. P.E. Robert C. Russek, A.LA. Thomas E. Angus, P.E. Scott L. Young, P.E. Charles A. Erickson Leo M. Pawelsky Harlan M. Olson Susan M. Eberhn Enclosed is our report for Brittany 10th Addition, Project No. 513. This re- port covers water main improvements and includes a preliminary assessment roll. We would be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, B;EHa 0 RO ENE, ANDERLIK & ASSOCIATES, INC. Marknson MAH:li I hereby certify that this report was prep4red by me or under my di ect supervision and that I am a duly Regist ed Prof ssional Engineer under the laws of , StXte Minnesota. . Hanson Date: July 27, 1987 Reg. No. 14260 Approved by - '/'a- . Department of Public Works Date: �? - q` a z 5382e 36 SCOPE: This project provides for the construction of trunk water main between Brittany 10th Addition and Walden Heights First Addition. The trunk water main is proposed to be constructed at this time to provide a water main loop when the trunk water main in Cliff Road is relocated next year when Cliff Road is reconstructed. FEASIBILITY AND RECOMMENDATIONS: The project is feasible from an engineering standpoint and is in accordance with the Comprehensive Water Plan. The proj- ect can best be carried out as one contract combined with Brittany 10th Addi- tion Trunk Storm Sewer. DISCUSSION: The 16" diameter trunk water main is proposed to be constructed between Brittany 10th Addition and Walden Heights 1st Addition. The 16" trunk water main will be constructed within the future street alignment for Sherwood Way in the future Brittany Addition. As a result, the street grading will not be completed at the time the trunk water main is constructed. Therefore, the water main must be constructed in accordance with future street grades main- taining 7' minimum coverage. The trunk water main will connect to the pro- posed 16" trunk main in Brittany 10th Addition and the existing 16" trunk main in Walden Heights 1st Addition as shown on the attached drawing. This trunk water main is located in the high pressure zone and will experience static and residual pressures of approximately 80 to 70 psi respectively. It is not pro- posed to construct any hydrants at this time due to the uncertainty of future lot lines. It is assumed the hydrants will be wet tapped in the future. EASEMENTS: The required easements for water main within the proposed Brittany 10th Addition will be dedicated as part of that plat. Additional easements will have to be acquired from the unplatted property east of the proposed Brittany 10th as well as Outlot A of the Walden Heights Addition. 5382e Page 1. 37 AREA TO BE INCLUDED: ASSESSMENT AND CONSTRUCTION AREA NE 1/4, SECTION 33 WALDEN HEIGHTS FIRST ADDITION Parcel 040-03 Outlot A SE 1/4, SECTION 33 Parcel 011-76 COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at the back of this report. The total estimated project cost is $87,140, which includes contingencies and all related overhead but does not include any costs associated with easement acquisition. Overhead costs are estimated at 30 per- cent and include legal, engineering, administration and bond interest. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port in Appendix B. These assessments will be spread over 15 years at a rate of interest based upon the bond sale financing this project. Water main proposed herein is considered trunk. Therefore, it is proposed to assess a lateral benefit from this trunk at the appropriate 1987 rates along its entire footage to the abutting property it serves. Trunk area water main is proposed to be assessed to the area shown on the attached drawing. TRUNK RATES: Trunk rates in effect at the time of this report in accordance with the City of Eagan Fee Schedule are as follows: Lateral Benefit from Trunk Trunk ARea Single Family $24.94/Centerline foot Single Family ..$1,250/Acre Page 2. 5382e -39 9 REVENUE: Revenue sources to cover the cost of this project are as follows: Project Cost Revenue Balance Trunk $87,140 Lateral Benefit from Trunk $19,952 Trunk Assessment 41,913 $87,140 $61,865 -$25,275 The anticipated trunk fund balance is -$251275.00. PROJECT SCHEDULE Present Feasibility Report August 4, 1987 Public Hearing September 1, 1987 Approve Plans and Specifications Fall, 1987 Open Bids/Award Contract Fall, 1987 Construction Completion May, 1988 Final Assessment Hearing Summer, 1988 First Payment Due with Real Estate Taxes May, 1989 5382e Page 3. 3� APPENDIX A PRELIMINARY COST ESTIMATE BRITTANY 10TH ADDITION TRUNK WATER MAIN PROJECT No. 513 119600 Lin.ft. 16" DIP Water Main in pl. @ $30.00/lin.ft. $48,000 40 Lin.ft. 6" DIP Water Main in pl. @ $15.00/lin.ft. 600 2 Each 16" Butterfly valve & box @ $1,600.00/ea. 3,200 1 Each 6" Resilient wedge G.V. & box @ $400.00/ea. 400 7,000 Lbs. Fittings in pl. @ $1.00/lb. 7,000 2 Each Connect to existing 16" DIP @ $500.00/ea. 1,000 LUMP SUM Clear & grub trees @ $1,000.00/LUMP SUM 1,000 100 Cu.yds. Rock stabilization below pipe @ $10.00/cu.yd. 1,000 1,640 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. 1,640 Total $63,840 +5% Contingencies 3,190 $67,030 +30% Legal, Engrng., Admin. & Bond Interest 20,110 TOTAL.............................................. $87,140 Page 4. 5382e 4 APPENDIX B PRELIMINARY ASSESSMENT ROLL BRITTANY 10TH ADDITION TRUNK WATER MAIN PROJECT No. 513 I. LATERAL BENEFIT FROM TRUNK Parcel Assessable Description Footage SE 1/4, SECTION 33 Parcel 011-76 130 F.F. NE 1/4, SECTION 33 Parcel 040-03 280 F.F. WALDEN HEIGHTS IST ADDITION Outlot A 390 F.F. II. TRUNK AREA Parcel Descry—tion SE 1/4, SECTION 33 Parcel 011-76 NE 1/4, SECTION 33 Parcel 040-03 5382e Rate/ Centerline Ft. $24.94 $24.94 $24.94 Total Assessment $ 3,242 6,983 9,727 $19,952 Area Credit Assessable Total (Ac.) (Ac.) Area Rate/Ac. Assessment 9.95 Str. 20% 7.96 $1,250 $ 9,950 39.76 Pond 7.8 25.57 Str. 20% Page 5. 4u $1,250 31,963 $41,913 S SUMMARY PRELIMINARY ASSESSMENT ROLL BRITTANY 10TH ADDITION TRUNK WATER MAIN PROJECT No. 513 Parcel Lateral Trunk Total Description Benefit Area Assessment SE 1/4. SECTION 33 Parcel 011-76 $3,242 $ 99950 $13,192 NE 1/4, SECTION 33 Parcel 040-03 6,983 31,963 38,946 WALDEN HEIGHTS 1ST ADDITION Outlot A 9,727 --- 9,727 TOTAL $61,865 5382e Page 6. 1— CLIFF ROAD L 1 , l ' A,1 1 1— r ? %y POTENTIAL FUTURE _1 ' DEVELOPMENT 1 1 l_- 1-- - ----1 1 — 1 1 1 1 I � 1 1 ►� .'\ 7'�. t 1 01 1 0 200' 400' seal* M F"t -6 1 gip- �- _; - vt _ i 1----- VF X. Eli S TL T 1 l • XX --1--' ' - PROPOSED XX BRITTANY IOTH 11 •�II-#6 ` ADDITION PROPOSED 16" TRUNK DD lY WATER MAIN BRITTANY LOTH ADDITION TRUNK WATER MAIN IMPROVEMENTS CITY PROJECT No. 513 EAGAN. MINNESOTA - RMS+ ANDERA & A IM I DATE: JULY Z7, 1987 LFII, �>e� COMM.- 49415 FIGURE CLIFF ROAD Tr D 887.44 Ir 910.5 O !00• 400' ii�l� 1A F"l WALDEN WEIGHTS 0 UTLOT A ASSESSMENT AREA BRITTANY/ IOTH ADDITION TRUNK WATER MAIN ASSESSMENTS CITY PROJECT No. 513 EAGAN MiNNESOTA- A ASS, ML!tcomm.6 DATE: JULY 27, 1987 �" m 49ai5 FIGURE 2 U. �, c ..i. 9i I� k�41;61wwo- WALDEN WEIGHTS 0 UTLOT A ASSESSMENT AREA BRITTANY/ IOTH ADDITION TRUNK WATER MAIN ASSESSMENTS CITY PROJECT No. 513 EAGAN MiNNESOTA- A ASS, ML!tcomm.6 DATE: JULY 27, 1987 �" m 49ai5 FIGURE 2 U. �, c ..i. Agenda Information Memo September 1, 1987 OLD. BUSINESS PRELIMINARY PLAT/FAIRWAY HILLS SECOND ADDITION A. Extension of Preliminary Plat Approval for Fairway Hills Second Addition --The owners and developers of Fairway Hills Addition are requesting an extension of the Preliminary Plat for Fairway Hills Second Addition. For additional information on this item, refer to a letter from the developers found on pages &.447. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize approval of a Preliminary Plat extension for the Fairway Hills Second Addition as presented. July 13, 1987 Mr. Dale Runkle City Planner, City of Eagan 3830 Pilot Knob Rd. Eagan, MN 55122 Re: Fairway Hills, Second Phase Dear Dale, As you may recall, the preliminary plat of Fairway Hills was designed to be finally platted in two phases. At thie time, it was the objective of the developer to proceed to finally plat the second phase well within the one year required by Eagan's subdivision ordinance. As you are also aware, the developer encountered substantial difficulties regarding financing the first phase. As a result, there was a delay in starting the first phase and, as you might guess, there is a further delay in the second phase which flows from that. Accordingly, it is necessary to request a one-year extension for the final plat of the second phase of Fairway Hills. Please advise me of any necessary applications, fees and procedures required to obtain an 4 JAMES P. LARKIN LAKKIN HOFFMAN, DALY & LINDGREN, LTD. SH ER RILL OMAN KURETICH ROBERT L. NOFFMAN GERALD L. BECK JACK F. DALY JOHN B, LU T D. KENNETH LINOG REN ATTORNEYS AT LAW THOMAS B. HUUMMPHPH REY, JR. ANDREW W. DANIELSON DAVID J. PEAT W ENDELL R. ANDERSON FRANCIS E. GIBERSON GERALD H. FRIEDELL MICHAEL T. M,KIM ROBERT B. WHITLOCK 1500 NORTHWESTERN FINANCIAL CENTER 2000 PIPER JAFFRAY TOWER ANDREW J. MITCHELL ALLAN E. MULLIGAN ROBERT J. HENNESSEY 7900 XERXES AVENUE SOUTH 222 SOUTH NINTH STREET JOHN A. COTTER • KATHLEEN M. OATES- JAMES C. ERICK50N EDWARD J. DRISCOLL JAMES MILER BLOOMINGTON, MINNESOTA 55431 MINNEAPOLIS, MINNESOTA 55402 BEATRICE A. ROTHWEILER PAUL B. GENE N. FULLER N. DAVID C_SELL ERGR EN TELEPHONE 16121 635-3600 TELEPHONE (6121 338-6610 SUSAN R. GRADY HT R. SURNIG AMY D GOW RICHARD J. KEENAN KI ALAN L. KILDOW L. KATHLEEN M. PICOTTE NEWMAN JOHN D. FULLMER TELECOPIER (612) 835-5102 TELECOPIER 16121338-1002 LARRY A. KOCH ROBERT E. BOYLE PETER J. COYLEBA FRANK 1. HARVEY CATHERINE BARNETT WILSON+ RICHARD A. FORSCHLER RNI BETTY A. MORNING STAR RICHARD A. NO JEFFREY C. ANDERSON DELL CHARLES S. MODELL DANIEL BOWLES CHRISTOPHER J. DIETZEN Bloomington ONL. G. LANDS G. JOHN R. BEATTIE REPLY TO TODD M. V TODD M. VLAT KOVICH LINDA H.S FISHER _ TIMOTHY J. MCMANUS THOMAS AN JILL I, FRIEDERS G. EVINSTOL G.. GREGORY E. KORSTAO FORRESTEVEN T NO N CRAIG A. PETERSON MICHAEL C. ACKM MICHAEL C. JACKMAN LISA A.GRAY JOHN E. DIEHL GARY A. REN NEKE JON S. SWIERZEWSK1 THOMAS H. WEAVER THOMAS J. FLYNN SHANNON K. -CAMBRIDGE JAMES P. QUINN MICHAEL S. COHEN TODD I. FREEMAN STEPHEN B. SOLOMON DENISE M. MORTON PETER K. BECK JEROME H. KAHNKE OF COUNSEL JOSEPH GITIS JOHN A. MCHUGH JAMES A. BALOGH •ALSO ADMITTED IN WISCONSIN July 13, 1987 Mr. Dale Runkle City Planner, City of Eagan 3830 Pilot Knob Rd. Eagan, MN 55122 Re: Fairway Hills, Second Phase Dear Dale, As you may recall, the preliminary plat of Fairway Hills was designed to be finally platted in two phases. At thie time, it was the objective of the developer to proceed to finally plat the second phase well within the one year required by Eagan's subdivision ordinance. As you are also aware, the developer encountered substantial difficulties regarding financing the first phase. As a result, there was a delay in starting the first phase and, as you might guess, there is a further delay in the second phase which flows from that. Accordingly, it is necessary to request a one-year extension for the final plat of the second phase of Fairway Hills. Please advise me of any necessary applications, fees and procedures required to obtain an 4 LAI3KIN, HOFFMAN, DALY & LINDGAEN, LTD. Mr. Dale Runkle July 13, 1987 Pa ,ie 2 approval of a one-year extension for the final platting of the second phase of Fairway Hills. Sincerely yours, r David C. Sellergren, for LARKIN, HOFFMAN, DALY & LINDGREN, LTD. DCS:mam.BF8 cc: Tom Hedges, City Manager Tom Colbert, Director of Public Works Roger Derrick, Derrick Land Co. Don Patton, Realty Center, Edina �-1 Agenda Information Memo September 1, 1987 JOHNNY CARE RIDGE 5TH ADDITION,/'PRELIMINARY PLAT B. Johnny Cake Ridge 5th Addition, Good Value Homes, for a Preliminary Plat Consisting of Three Fourplex Buildings on 5.1 Acres --In its decision, filed August 11, 1987, the Minnesota Court of Appeals decided in favor of Good Value Homes' action to receive approval of the Johnny Cake Ridge 5th Addition preliminary plat. While the court's action precludes review for approval or denial by the Advisory Planning Commission, the conditions developed by staff at the time of the original review should be appropriately considered by the Council in its action on this item. Enclosed on pages —0through S is a copy of the original staff report for your review. The Advisory Parks and Recreation Commission took action at its September 1986 meeting to require a cash dedication in connection with this plat. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the preliminary plat entitled Johnny Cake Ridge 5th Addition subject to appropriate conditions. 11 CITY OF EAGAN SUBJECT:preliminary Plat Johnn Cake Ridge 5th Addition) APPLICANT: Good Value Homes, Inc. LOCATION: Outlot B (Johnny Cake Ridge 4th Add.) NW a Sec 33 EXISTING ZONING: R-3 DATE OF PUBLIC HEARING: 26 August 1986 DATE OF REPORT: 12 August 1986 REPORTED BY: planning & Engineering APPLICATION: An application has been submitted requesting preliminary plat approval for the Johnny Cake Ridge 5th Addition. This plat consists of 3 four-plex buildings on Outlot B of the Johnny Cake Ridge 4th Addition. That plat was submitted by Orrin Thompson Homes and approved in 1984. No construction has taken place on Outlot B, located south of Cliff Road and west of Ridge Cliff Drive. CODE COMPLIANCE: The total number of units in the 4th and 5th Additions will increase from 56 to 68 units. The gross area for Outlot B is 5.1 acres. Twelve additional units give the Outlot an overall density of 7.01 units/acre, well within the 6-12 range permitted in R-3 districts. The lots are 10' larger than the building itself with the remaining area being designated as an outlot-common space. The buildings are serviced by private drives and 2 additional parking spaces per "unit are- provided in front of the garages. COMMENTS: The main reason buildings were not placed here originally is due to the poor soil. The developer will have to correct the soils to ensure proper drainage and building suitability. These 1056 S.F. (main level) buildings will be architecturally the same as others in the area. The exterior will have a brick base with aluminum siding. An association for this 12 unit plat will be combined with that of the 4th Addition for better continuity. The association will maintain the grounds, remove trash on a single scheduled basis and provide snow removal. - A detailed landscape plan will be a requirement of the final plat submission. The applicant will be providing an underground sprinkling system and the proposed landscaping will be similar to other units in the area. The landscape policy will require a miminum of one tree per dwelling unit. JOHNNY CAKE RIDGE 5TH ADD APC - AUGUST 26, 1986 PAGE 2 GRADING/DRAINAGE: The applicant's grading plan appears feasible and in accordance with City Codes. The grading will not significantly impact any existing drainage patterns and should not be a problem. _ UTILITIES: Utilities of sufficient size, capacity and depth exist within Penkwe Way and Ridge Cliffe Drive to provide service to this proposed development. Staff recommends that this development extend existing services from Block 2 and Block 3 of the 4th Addition to Block 2 of the 5th Addition. Similarly, services from Block 1 of the 4th Addition could be extended to a portion of Block 1 of the 5th Addition, and services from -Block 5 of the 4th Addition could be extended to Service a portion of Block 3 in the 5th -Addition. This would leave only Lots 1 and 2 of Block 1, and Lots 3 and 4 of Block 3 of the 5th Addition requiring an additional service to be cut into Ridge Cliffe Drive. As long as the entire association will remain the same, staff does not see any problem in extending existing services for this proposed development. STREETS: This development is bordered by Ridge Cliffe Drive on the southeast and Penkwe Way along its north, west and southwesterly boundaries. Both streets are City residential streets built to their ultimate design sections. RIGHT-OF-WAY/EASEMENTS: The Johnny Cake Ridge 4th Addition provided dedicating all necessary right-of-way and easements. Staff does not see any need for any additional easements for this development. Outlot B of the Johnny Cake Ridge 4th Addition contains a drainage and utility easement over all of it. This drainage and utility easement will have to be either vacated over the areas designated as the Johnny Cake Ridge 5th Addition or completely vacated and replatted with the Johnny Cake Ridge 5th Addition. This vacation will have to occur prior to final plat approval. PERMITS: No permits are required because this development only proposes on extending services and not constructing any main lines. ASSESSMENTS: The assessment records indicate that the City has assessed all trunk area related assessments for this proposed development. JOHNNY CAKE RIDGE 5TH ADD APC - AUGUST 26, 1986 PAGE 3 CONDITIONS: 1. This development shall use existing services for sanitary sewer and water to the newly developed lots. The only new service that will be allowed will be to provide service to Lots 1 and 2 of Block 1, and Lots 3 and 4 of Block 3. 2. The vacation of the necessary drainage and utility easements over Outlot B for the proposed Blocks 1, 2 and 3 of the 5th Addition shall occur prior to final plat approval. 3. All costs associated with completing this development shall be the sole responsibility of this development. 4. All standard plat conditions shall be adhered to. 5. A detailed landscape plan shall be submitted and the financial guarantee shall not be released until after 1 year from time of installation. 6. The plat shall be subject to the Advisory Parks & Recreation Commission review and dedication requiements. 5'L .9 Z----x/r�7� y5rr — wsl9�t f[n/Y1 [nssNW, FUW - - - --- •. m• o -e.- /[ 01 A►AI=M 1191 -- rte-- - '3NI SM33NION3 ONinnSNO3 NOSIO •3 3NAVM3Q --- SrV,G.�1• : v9 9 Agenda Information Memo September 1, 1987 HOLIDAY STATIONSTORES' REQUEST TO MODIFY CONDITIONAL USE PERMIT A. Request by Holiday Stores to Reconsider Conditions Regarding Conditional Use Permit for Holiday Stationstore Located at Nicols and Cliff --The City has received a letter from Holiday requesting that the City Council eliminate a condition of approval by no longer requiring a service bay with the dispensing of fuel at their new facility to be located at Cliff and Nicols Roads. Please refer to page _�,6 for a copy of their letter requesting a change in their condition of approval. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a request by Holiday to amend their conditions of approval by striking the requirement for service bays as part of the Holiday facility. �6 A -� Holiday �f Village Holiday 9 GEN OFFICE: 4567 WEST 80th STREET/MAIL ADDRESS P.O. BOX 1224 MINNEAPOLIS, MINN. 554401PHONE 612-830-8700 CREDIT OFFICE: 5501 W. OLD SHAKOPEE RD./MAIL ADDRESS: P.O. BOX 1216 MINNEAPOLIS, MINN. 554401PHONE 612-921-5200 August 24, 1987 Mr. Dale Runkel City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Dale: As you know, we have purchased property located at the northeast quadrant of Cliff and Nicols Roads on which we intend to construct and operate a Holiday stationstore. We have received a conditional use permit from the City of Eagan to construct this project. One of the conditions of our conditional use permit was that we provide and keep operational service bays as part of our facility. While we would have preferred not to have service bays attached to our facility, we did agree to add them in this instance because we understood it to be the only way in which we would be allowed to develop one of our units on this property. We understand that because of recent events the City Council may have changed their position on the service bay requirement. We are, therefore, asking that our conditional use permit be ammended to specifically remove the requirement that we provide and keep operational, service bays in conjunction with our proposed facility. As of this date, we do not plan to delete the service bay portion of our facility, however, we would prefer that the development and operation of these bays be at our option and not as a requirement of our conditional use permit. Thank you for your help in this matter. Very truly yours, HOLIDAY STATIONSTORES, INC. , X-4 � ee � , 4"/� David D. Hoeschen Real Estate Department DDH:cw J�; Agenda Information Memo September 1, 1987 VARIANCE DEL GRECO B. Variance for a 1' Sideyard Variance for James Del Greco --An application was received from James Del Greco who resides at 4243 Sequoia Drive (Lot 6, Block 1, Evergreen Park Addition) requesting a 1' sideyard variance that would allow a garage to be situated 29' from the side property line along Sigfrid Street at 4243 Sequoia Drive. For additional information on this item, refer to the Planning Department report on pages through 60 . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the Variance for James Del Greco as requested for Lot 6, Block 1, Evergreen Park Addition for a 1' sideyard Variance. 57 UE CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: JAMES DEL GRECO LOCATION: LOT 6, BLOCK 1, EVERGREEN PARR ADDITION EXISTING ZONING: R-1 DATE OF PUBLIC HEARING: SEPTEMBER 1, 1987 DATE OF REPORT: AUGUST 24, 1987 REPORTED BY: PLANNING DEPARTMENT APPLICATION: An application has been submitted requesting a 1' side yard variance that would allow a garage to be situated 29' from side property line along Sigfrid Street at 4243 Sequoia Drive (Lot 6, Block 1, Evergreen Park Addition). PLANNER COMMENTS: The purpose for the l' variance is to allow the homeowner to build an additional stall on -the south end of the existing garage. This will allow for increased off-street parking and storage with this 14' addition. The new stall would be 29' from Sigfrid Street, thus the need for the 1' variance. Oil Le 0 +� rl Agenda Information Memo September 1, 1987 VARIANCE/STEVEN PARRANTO C. Variance for a 15' Sideyard Variance at 1478 Lake Park Circle -- An application was received from Steven Parranto for a 15' sideyard setback to allow a house to be situated 15' from the side property line at 1478 Lake Park Circle described as Lot 8, Block 1, Thomas Lake Addition. For additional information on this item, refer to the a'-tached Planning Department report found on pages _62 --through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the Variance as presented by Steven Parranto for Lot 8, Block 1, Thomas Lake Addition. 41 15 CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: STEVEN PARRANTO LOCATION: LOT 8, BLOCK 1, THOMAS LAKE ADDITION EXISTING ZONING: R-1 DATE OF PUBLIC HEARING: SEPTEMBER 1, 1987 DATE OF REPORT: AUGUST 24, 1987 REPORTED BY: PLANNING DEPARTMENT APPLICATION: An application has been submitted requesting a 15' side yard setback variance that would allow the house to be situated 15' from the side property line at 1478 Lake Park Circle (Lot 8, Block 1, Thomas Lake Addition). PLANNER COMMENTS: The purpose for the 15' variance is to allow the construction of a 76' wide, 2 -story home on this oddly shaped lot. According to the applicant, this will allow for a high quality, high value home similar to those existing in the neighborhood to be built. The proposed house faces west along the "straight" edge of Lake Park Circle with the cul-de-sac to its north. With this configuration and the necessary side yard setbacks, this lot has a maximum building width of 61 feet along the front property line. 677— J eST u.t LY9 of we 1A J !1000 !s9.36'3S•! r SEV. ttc xt raTr 1.4 -/? V\ •\ ,•• Swi/.O X14=. 2• O. se9•!e'!3"E 22 r j l ' N � 8 ( w I, el -TIN Mew TRT e..93L�i wr 20 n I n 0. � C^ ` 7`Ot� $ •'e\.\ c 3 - �` s e._, LL• 197.40 6 C ^; .� w' t •.t f••a]s.-t 3 !s9.54'?A E i" ' 9 \ • i i 3 / 6 os't' f'� q� / 2 e, II ,�,L ep •' , +• `\\ t 8 ,rEXCEPTKW 0. • • roYM E�VI0e 11w i/. of ■E W fe �� iix OF S.I. or s[ In [I Ll 1/ u,rc • YOIITM tIML aaSYY•atM ti'tl '(� �I ]56.eg !99.3g'SSfE --. FOUTLOT A .. 3 \\' •I Ili n OUTLCT S •P•6! ]C■ .. ro 0 l' M i 18 U o s ' �a�•�, 1. 0 ,• -•- _ I ' _� .. ` '-_q sess•a1�. •'" W i 500_ jh ! y X/ " WP e04, - _. srli'_a•r - _ m�l 8 — —8 —��1, - i• _.�?' ^ O •;� 10 +. `OTS '�`�� d°` I Y • -�- L /. T/ \��• z0 s'-- a, .'• .n .l•�.p /Fly. ,,i��—s - �$. so'sa sft Lwo �a• w" p sI'x'131 i ''" r • r 4P. G �' �y..w+ LL�AV x•• Tf .fano _ .,••,••• � •,.` �% i 3 / $.. I Mi9^!i]S1r : S•�• ••'•fes � C^ ` 7`Ot� $ •'e\.\ c 3 - �` s e._, LL• 197.40 6 C ^; .� w' t •.t f••a]s.-t 3 !s9.54'?A E i" ' 9 \ • i i 3 / 6 os't' f'� q� / 2 ^!� r II ,�,L ep •' , +• `\\ t 8 ,rEXCEPTKW f •• S. o000 [ 0000 �� --- • E t - -; , 10 J7 .foot• • F` '(� �I h - yam-� �_/'_� •.ti y t 4 f3 sem a , H-10 Q , 312.l3 - " f•r.x n f •�y//� {o. �.. _ 30 Ta ' .1 OUTLCT S •P•6! ]C■ .. ro 0 l' M i 18 U o s ' �a�•�, 1. 0 ,• -•- _ I ' _� .. ` '-_q sess•a1�. •'" W i 500_ jh ! y X/ " WP e04, - _. srli'_a•r - _ m�l 8 — —8 —��1, - i• _.�?' ^ O •;� 10 +. `OTS '�`�� d°` I Y • -�- L /. 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SD. ffE Y '• �i� \ .1 EXCE_prnON $ \ t\�•�� f CLIFF OL EXCEPTION gEXCEPTION rCSAH N0.32 li I 32 1589•34'zlfE _ saf.M —fes• 5-1 WE �fOYTM UM[ ILLfYYif LM �0LL a NORTN DzZtnage and utility casemenu w shown loos: e m eoo ' fcrL IY E[[7 sco 1 Being S feet In width• unlee• otherv:se 1ndleatsd, and adjoining lot lieanes, and 10 feet Sp •14th an6 5^.A3: 1 Limen • 17^ feet adjoining •trt lines, as 0norn on the plat, caa::nga fr• fasva,e6 o fAnot •■ iron DSD• rith pias tie can narlred "Pt3 9625'.- : ..Lee "sight of ac c•es• dedluted t• Dewota Count? 11 !suo AID •r„[ - HIGHWAY -- I 1 I I i s A SIGMA House Certificate For: SURVEYING SERVICES INC. Homes by 7730 Phot Knob Rood E09M. 1drl "40tp M122 PA R RA NTO (612)452.3077 S 0000'37" W 85.00 y �j 91 CV Ca ryg. Fi Ir . •�i . 49 d3 3.. W - q �q y n I ,' •, 0 9 2023'29' E ••��1 `�e J Y E5 gti�g1^ice. e � � \ 41R y I cli , w y 051 v x I CD 41`7 • 0 oQ CD1 rl- z CD 40 qba• �jn �6 W M 1x.o 45S/� a 9 I + e ped/ r• I t b wood fc ec2 Nom) top'o DM�'r1 yob i -12A 4.0 a .�p� n / 1� 1 n c RAGE N R Ex,st+n y J ,N (930.0 /Gp 1s N to CA g 240 ,1 r i i 'fie 110 I I 3q\\, `.o ----- --- 5 I$ L Z O4�0 Q Q pry;-a1Z f Ut:lriy Eite.wnf' 90 :0804 p- R4 N 617'54" E b { 7.94in qLq+o PARK "} gCIRCLE T sc°L a r. 40• -LEGEND- PROPOSED GARAGE FLOOR ELEVATION= cl3o•0 O Denotes iron M rxnent PROPOSED Top of Block ELEVAT ION= 30.2 a Denotes Wadi Nub Set PROPOSED BASEMENT FLOOR ELEVATION- IZZ,3 w'a x919.2. Denotes Existing Spot Elevation NOTE: Verify all floor heights with final Nouse Plans. 9Zz.01 Denotes Proposed Spot Elevation _--Denotes Drainage Direction -WAVEM GERTIFICATICN- I hereby certify that this survey, plan or report -PXPERTY DESCRIPTICN- was prepared by me or under my direct supervision LOT 8 ,BLOCK I ani that I am a duly Registered Lard Surveyor and r the laws of the State of Minnesota. THOMAS LAKE ADDITION aLdng the recorded plat thereof,,n%�Q"?<"`-►aL . tJ Date:Canty, MinnesotaWayne D. Cordes, Minn. Reg. No. 14575 I e it C0;1Dr 'f' Agenda Information Memo September 1, 1987 WAIVER OF PLAT FOR ZACHMAN BROTHERS D. Waiver Requesting a Twin Home Lot Split on Lot 7, Block 1, Cinnamon Ridge 6th Addition --An application was submitted for a Waiver of Plat requesting the division of a duplex lot located on Lot 7, Block 1, Cinnamon Ridge 6th Addition by Zachman Brothers Construction. For additional information, review the Planning Department report found on pages (,(o through -(, I . The Public Works Director may want to require a condition that the proper fill and outlet be completed for the storm sewer ponding that exists between River Hills 9th Addition and the Cinnamon Ridge Addition. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the Waiver of Plat as requested by Zachman Brothers Construction for Lot 7, Block 1, Cinnamon Ridge 6th Addition. 65, CITY OF EAGAN SUBJECT: WAIVER OF PLAT APPLICANT: ZACHMAN BROTHERS CONSTRUCTION LOCATION: LOT 7, BLOCK 1, CINNAMON RIDGE 6TH ADDITION EXISTING ZONING: PLANNED DEVELOPMENT DUPLEX DATE OF PUBLIC HEARING: SEPTEMBER 1, 1987 DATE OF REPORT: AUGUST 24, 1987 REPORTED BY: PLANNING DEPARTMENT APPLICATION: An application has been submitted for a waiver of plat requesting the division of a duplex lot located on Lot 7, Block 1, Cinnamon Ridge 6th Addition. PLANNER COMMENTS: Lot 7, Block 1, is located along Cinnamon Ridge Trail and abuts duplex lots on two sides and Metcalf Drive along the rear (the northwest). Sufficient utilities exist to meet the needs of the subsequent individual lots. If this waiver of plat is approved, all other applicable City ordinances shall apply. 1,06 C Hedlund Engineering Services 9201 EastikoomingionFreeway Blo mingron,Minnesota 55420 Land Surveyors Civil Engineers Land Planners Phone: 888-0289 sare,10101fIcertifiate BOOK _ PAGE J013 N0. SURVEY FOR. Zachman Brothers Const. Co. DLSQR40 AS. PARCEL A That part of Lot 7, Block 1, CINNAMON RIDGE 6TH ADDITION, City of Eagan, Dakota County, Minnesota, lying northeasterly of a line drawn from a Point on the southeasterly line of said Lot 7 distant 32.27 feet northeast of the most southerly corner thereof as measured along said line, to a point on the northwest line of said Lot 7 distant 47.13 feet northeast of the most westerly corner thereof, and reserving easements of record. PARCEL B That part of Lot 7, Block 1, CINNAMON RIDGE 6TH ADDITION, City of Eagan, Dakota County, Minnesota, lying southwesterly of a line drawn from a point on the southeasterly line of said Lot 7 distant 32.27 feet northeast of the most southerly corner thereof as measured along said line, to a point on the northwest line of said Lot 7 distant 47.13 feet northeast of the most westerly corner thereof, and reserving easements of record. / \�,Y)•b0 400.4 0 TOP OF FOUNDATION = gza.-1 V o 5 %` GARAGE FLOOR = BASEMENT FLOOR = SEWER SERVICE ELEV. = k PROPOSED ELEVATIONS EXISTING ELEVATIONS DRAINAGE DIRECTIONS -. (, DENOTES LOT CORNERS : o DENOTES OFFSET STAKE: o -Z ~ J 10 V# o„ �o P qA• 12 m � .D a• r� 1 t. q y A CaQTIYICATE Of L L�IOY OF 5UILDIYa I hereby certify tZoa 7/!fs/8% I made • survey the location of iia• building oa the F—ty described hereon ' and that the location of said building is 3 correctly shown hereon. de Lindgren, I No. 14376 CERTIFICATE OF rHPV97V tiV t I hereby certify that this survey, pion or report was prepor'ad oy ms or uridar my direct supervision and that I am a duly Registered Land Surveyor under the laws of the Stale of Minnesota. D Date: 6 / 8'1 Js cLindgren, License No. 14376 Agenda Information Memo September 1, 1987 SPECIAL PERMIT METROPOLITAN WASTE CONTROL COMMISSION E. Special Permit for Metropolitan Waste Control Commission to Expand Existing Sewage Lift Station --A special permit was requested by the Metropolitan Waste Control Commission to allow the expansion of their existing sewage lift station which is located south of Highway 55 in Section 2. For additional information on this item, refer to the Planning Department report, copies enclosed on pages through zz ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the Special Permit as requested by the Metropolitan Waste Control Commission. GV CITY OF EAGAN SUBJECT: SPECIAL PERMIT APPLICANT: METROPOLITAN WASTE CONTROL COMMISSION LOCATION: LOT 5, ROBERT O'NEIL HOMESTEAD EXISTING ZONING: LIGHT INDUSTRIAL DATE OF PUBLIC HEARING: SEPTEMBER 1, 1987 DATE OF REPORT: AUGUST 25, 1987 REPORTED BY: PLANNING DEPARTMENT APPLICATION: An application has been submitted by the Metropolitan Waste Control Commission (the regional agency responsible for sewer facilities) regarding a Special Permit for expansion of sewer utility services in a light industrial area. This site is surrounded by areas zoned light industrial and is located northwest of the Trunk Highway 55 and 149 intersection. PLANNER'S COMMENTS: The Metropolitan Waste Control Commission seeks the expansion of a lift station on Lot 5 of the Robert O'Neil homestead. It is the intention of the applicant to purchase a 120' x 120' parcel of land (14,400 s.f.) for this expansion. The specific determination to be made by the City Council is whether a regional utility use is appropriate for a light industrial area. It is the intention of the applicant to seek Waiver of Plat approval for land recording purposes. The condition of that Waiver of Plat shall be the applicant's obligation to plat when adjacent properties develop and to incorporate all easements and access points. All applicable City ordinances shall apply to this application if approved by the City Council. 0 �o rlQ.lqN 02 , ACQUISITIbN MAP Agenda Information Memo September 1, 1987 PINECREST OF EAGAN ADDITION/STREET NAME CHANGE F. Resolution for Street Name Change in Pinecrest of Eagan Addition --Subsequent to the final plat approval of Pinecrest of Eagan Addition at the May 5, 1987 City Council meeting, the developer was notified by staff that the street name "Crestridge Court" was already used in the City of Eagan. The reason it was not noticed at the time of platting is that it is a designated name for a street yet to be constructed. Enclosed on pages_ through is a copy of correspondence requesting the change from Crestridge Court to Pinecrest Court and the tentative resolution prepared in this regard. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the change of street name from Crestridge Court to Pinecrest Court in the final plat documents of the Pinecrest of Eagan Addition . August 17, 1987 Mr. Dale Runkle City of Eagan 3830 Pilot Knob Rd. Eagan, MN 55122 Dear Dale: I have been contacted by the building department that the street name Crestridge Court is already a street name in the city of Eagan. This was not brought to our attention until after the final plat was recorded. The building department is requesting that we change this name to Pinecrest Court. I have contacted the County Recorders Office and they have informed me that no final documentation or replat is needed to change a street name. The only item they have requested is a resolution be sent to them indicating what the new street name will be. Tri -Land Development has submitted to the City building department 20 82xll's of the revised change for their processing. If there is anything else needed, please let me know. Please process this name change at the September 1st City Council meeting so this will not interfer with any closings I have coming up in this development. Sincerely, 'Huttner Huttner Construction, Inc. cc: Tri -land Development 75 CITY OF EAGAN _ STREET NAME CHANGE PINECREST OF EAGAN ADDITION WHEREAS, on May 5, 1987, the Final Plat of Pinecrest of Eagan Addition was approved by the Eagan City Council; and, WHEREAS, this Plat was recorded at the Dakota County Recorder's Office, Hastings, Minnesota, on July 2, 1987; and, ~ WHEREAS, the street name Crestridge Court, listed on the Final Plat, is already a street name in Eagan. NOW, THEREFORE, BE IT HEREBY RESOLVED that this street name be changed to Pinecrest Court. Motion made by: Seconded by: Those in favor: Those against: Dated: September 1, 1987 CITY OF EAGAN By: Its Mayor Attest: Its Clerk CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, MN, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 1st day of September, 1987. E.J. VanOverbeke, City Clerk Agenda Information Memo September 1, 1987 MODEL HOME PERMITS HILLS OF STONE BRIDGE G. Model Home Permits for Hills of Stone Bridge --A request was submitted by legal counsel for the developer of Hills of Stone Bridge requesting the issuance of twelve model home permits for Hills of Stone Bridge. For a copy of the letter received from Mr. Sellergen and report from the City Planner, refer to pages 7G _ through _7 ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny model home permits as requested for Hills of Stone Bridge. 7_15" JAMES P. LARKIN ROBERT L. HOFFMAN JACK F. DALY D. KENNETH LINDGREN ANDREW W. DANIELSON WENDELL R. ANDERSON GERALD H. FRIEDELL ROBERT B. WHITLOCK ALLAN E. MULLIGAN ROBERT J. HENNESSEY JAMES C. ERICKSON EDWARD J. DRISCOLL JAMES P. MILEY GENE N. FULLER DAVID C. SELLERGREN RICHARD J. KEENAN JOHN D. FULLMER ROBERT E. BOYLE FRANK 1. HARVEY RICHARD A. FORSCHLER RICHARD A. NORDBYE CHARLES S. MODELL CHRISTOPHER J. DIETZEN JOHN R. BEATTIE LINDA H. FISHER THOMAS P. STOLTMAN STEVEN G. LEVIN FORREST D. NOWLIN MICHAEL C. JACKMAN JOHN E.0 EHL JON S. SWIERZEWSKI THOMAS J. FLYNN JAMES P. QUINN TOO I. FREE M AN STEPHENB. SOLOMON PETER K. BECK JEROME H. KAHNKE August 21, 1987 LARKIN, HOFFMAN, DALY & LINDGREN, LTD ATTORNEYS AT LAW 1500 NORTHWESTERN FINANCIAL CENTER 2000 PIPER JAFFRAY TOWER 7900 XERXES AVENUE SOUTH 222 SOUTH NINTH STREET BLOOMINGTON, MINNESOTA 55431 MINNEAPOLIS, MINNESOTA 55402 TELEPHONE (612) 835-3800 TELEPHONE (612) 338-6610 TELECOPIER (612) 835-5102 TELECOPIER (612) 338-1002 REPLY TO Bloomington City of Eagan Attn: Dale Runkle Director of Planning 3830 Pilot Knob Road - PO Box 21199 Eagan, Minnesota 55121 RE: Hills of Stone Bridge, Model Home Permits Dear Dale: SHERRILL OMAN KURETICH GERALD L. SECK JOHN 8. LUNDQUIST THOMAS B. HUMPHREY, JR. DAVID J. PEAT FRANCIS E. GIBERSON MICHAEL T. MCKIM ANDREW J. MITCHELL JOHN A. COTTER* KATHLEEN M. OATES• BEATRICE A. ROTHWEILER PAUL B. PLUNKETT SUSAN R. BURNIGHT AMY DARR GRADY ALAN L. KILDOW KATHLEEN M. PICOTTE NEWMAN LARRY A. KOCH PETER J. COYLE CATHERINE BARNETT WILSON BETTY A. MORNINGSTAR JEFFREY C. ANDERSON DANIEL L. BOWLES JONATHON G. LANDE TODD M. VLATKOVICH TIMOTHY J. MCMANUS JILL I. FRIEDERS GREGORY E. KORSTAD CRAIG A. PETERSON LISA A. GRAY GARY A. RENNEKE THOMASH. WEAVER SHANNON K. MCCAMBRIDGE MICHAEL S. CO EN DENISE M. NORTON OF COUNSEL JOSEPH GITIS JOHN A. MCHUGH JAMES A. BALOGH *ALSO ADMITTED IN WISCONSIN United Mortgage Corporation, developer of Hills of Stone Bridge, has encountered delays in final plat approval. These delays are not caused by the developer. For that reason, on behalf of United Morgage Corporation, we request the issuance of 12 model home permits for Hills of Stone Bridge. Please have the matter of issuance of the 12 permits scheduled for the September 1, 1987, Council agenda. Sincerely yours, 1 r David C. Sellerrgren, t LARKIN, HOFFMAN, DAL LINDGREN, Ltd. DCS:bk0sg cc: T. Hedges T. Colbert E. Kirscht R. Helmer 0 Irv, A+,+4r.� psi ?% 9 3 :.,a '%iI •;7 �': .n .. y,.i:{j7 MEMO TO: DALE RUNKLE, CITY PLANNER FROM: JIM STURM, PLANNER I DATE: AUGUST 28, 1987 SUBJECT: HILLS OF STONEBRIDGE MODEL HOMES United Mortgage Corporation has requested 12 model homes permits for the Hills of Stone Bridge Addition prior to the final plat approval. The 12 lot/block locations have not been determined as yet but I called Ron Helmer and told him that these locations will have to be determined prior to the City Council meeting on September 1. This is necessary for the Inspections Department during the permit approval process. Ron Helmer will have an exhibit with lot and block descriptions for you at the meeting Tuesday night. Planner I JS/kf -77 Agenda Information Memo September 1, 1987 W ADDITIONAL"', -ITEMS: A. PUBLIC IMPROVEMENT CONTRACTS Item 1. Contract 87-25, Approve Plans/Authorize Ad for Bids (Elrene Road & Braddock Trail - Streets) --In accordance with the direction given at the public hearing for Project 491 (Eagan Hills Farm) and 498 (Stafford Place), the detailed plans and specifications have been completed for the installation of street surfacing of these two roadways. The consulting engineer and Public Works Director will be available to discuss these proposed improvements in further detail at the September 1st meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 87-25 (Elrene Road & Braddock Trail - Streets) and authorize the advertisement for bid opening to be held at 10:30 A.M. on Thursday, October 1, 1987. Item 2. Contract 87-35, Approve Plans/Authorize Ad for Bids (Brittany 10th Addition - Trunk Storm Sewer and Watermain)--If the installation of the trunk watermain under Project 513 is approved under the public hearing portion of the agenda, it would be appropriate for the Council to consider reviewing the detailed plans and specifications for the installation of that facility along with the trunk storm sewer for the Brittany 10th under Project 496___ The consulting engineer and Public Works Director will be available to review the plans and answer any detail questions that may arise. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 87-35 (Brittany 10th Addition - Trunk Storm Sewer and Watermain) and authorize the advertisement for bid opening to be held at 10:30 A.M. on Thursday, October 1, 1987. Item 3. Contract 87-36, Approve Plans/Authorize Ad for Bids (R&B Addition/Whispering Woods 2nd Addition - Storm Sewer) --As a result of the related projects being approved at their respective public hearings, detailed plans and specifications were prepared for the installation of storm sewer facilities necessary to service the two referenced subdivisions. The consulting engineer and Director of Public Works will be available to review these plans in detail and answer any related questions. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 87-36 (R&B Addition/Whispering Woods 2nd Addition - Storm Sewer) and authorize the advertisement for bid opening to be held at 11:30 A.M. on Thursday, October 1, 1987. M Agenda Information Memo September 1, 1987 Item 4. Contract 86-4, Final Payment/Acceptance (Towerview Road & Highview Avenue - Utilities and Streets) --Staff has received from Bonestroo, Rosene, Anderlik and Associates, Inc. a Certificate of Compliance with City approved plans and specifications for the installation of services to serve the residential homes on Highview Avenue and the upgrading of Towerview Road and Highview Avenue from existing gravel streets to the City's standard paved urban section residential street. All final inspections have been performed by representatives of the Public Works Department and found to be in order for formal acceptance for perpetual maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize final payment and formal acceptance of Towerview Road and Highview Avenue, utility and street improvements for perpetual maintenance. Item 5. Contract 86-14, Final Payment/Acceptance (Greensboro Addition - Utility and Street Improvements) --Staff has received from Bonestroo, Rosene, Anderlik and Associates, Inc. a Certificate of Compliance with City approved plans and specifications for the construction of sanitary sewer, storm sewer, watermain, services, and streets to service the Greensboro Addition. All final inspections have been performed by representatives of the Public Works Department and found to be in order for formal acceptance for perpetual maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize final payment and formal acceptance for perpetual maintenance of the streets and utilities for Greensboro Addition. Item 6. Contract 86-4, Final Payment/Acceptance (Brittany 9th Addition - Utility and Street Improvements) --Staff has received from Bonestroo, Rosene, Anderlik and Associates, Inc. a Certificate of Compliance with City approved plans and specifications for the construction of sanitary sewer, storm sewer, watermain, services, and streets to service the Brittany 9th Addition. All final inspections have been performed by representatives of the Public Works Department and found to be in order for formal acceptance for perpetual maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize final payment and formal acceptance for perpetual maintenance the streets and utilities for Brittany 9th Addition. Item 7. Contract 86-10, Final Payment/Acceptance (Eagandale Industrial Park & UPS lst Addition - Storm Sewer) --Staff has received from Bonestroo, Rosene, Anderlik and Associates, Inc. a Certificate of Compliance with City approved plans and specifications for the construction of a second storm sewer lateral along West Service Road to serve the Eagandale Industrial Park area and the reconstruction of two storm sewer pipes which serve the UPS lst Addition. All final inspections have been performed by representatives of the Public Works Department and found to be in order for formal acceptance for.perpetual maintenance. �9 Agenda Information Memo September 1, 1987 ACTION TO BE CONSIDERED ON THIS ITEM: To authorize final payment and formal acceptance for perpetual maintenance the storm sewer improvements constructed to serve the Eagandale Industrial Park and UPS lst Addition. Item 8. Contract 87-8, Approve Change Order No. 1 - 1987 Seal Coat --This Change Order includes the necessary street improvements, required prior to seal coating, of Denmark Avenue and the intersection of Beau D'Rue and Rahn Road. The amount of the Change Order is $19,866.28. ACTION TO BE CONSIDERED ON THIS ITEM: Approve Change Order No. 1 to Contract No. 87-08 in the amount of $19,866.28 and authorize payment to Bituminous Roadways, Inc. Item 9. Contract 87-37, Approve Plans/Authorize Ad for Bids (Parkcliff Storm Sewer) --In response to a petition by residents of Parkcliff 2nd Addition and the subsequent Council directive, detailed plans and specifications have been completed for making the necessary improvements to the existing storm sewer system in the Parkcliff 2nd Addition. These plans and specifications have now been completed and are being presented to the Council for approval and authorization to advertise for competitive bids. The Public Works Director will be available to discuss the details of the project and answer questions pertaining to the improvement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans and specifications for Contract 87-37 (Parkcliff Storm Sewer) and authorize advertisement for bid opening to be held at "7'Ca. D_r. /, /9g; -J. Item 10. Contract 87-11, Approve Change Order No. 1 (Greensboro 2nd Addition - Utility & Street Improvements) --This Change Order provides for additional compensation to the contractor for extra work incurred to remove unsuitable subgrade material encountered in the proposed roadway during excavation for sanitary sewer installation. This work has been reviewed by the City Consulting Engineer and found to be necessary for providing suitable utility and roadway support. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order No. 1 to Contract 87-11 (Greensboro 2nd Addition - Utility and Street Improvements) and authorize the proper City officials to execute all related documents. Agenda Information Memo September 1, 1987 Item 11. Contract 87-2, Change Order No. 1 to Parks Improvement Contract --In the course of completion of parks improvements by Finley Enterprises, certain ball field and hockey rink improvements were identified at Quarry, Carnelian, and Blue Cross/Blue Shield Parks. Parks and Recreation Director Vraa and Parks Planner Sullivan have reviewed the cost proposal and are recommending approval of the change order. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order No. 1 to Contract 87-2 (Parks Improvement Contract) in the amount of $18,015.00. V A brief Informative Memo will be distributed with the Administrative Packet on Monday. f en ■ i i W eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 August 28, 1987 TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PAT GEAGAN SUBJECT: DRUG ENFORCEMENT GRANT APPLICATION INTRODUCTION: The Anti -Drug Abuse Act of 1986 established a program which provides grants to state and local law enforcement agencies in the area of narcotics investi- gations. Minnesota has been allocated $3,000,000 to be used to support programs that will assist in the apprehension of drug offenders. It appears the thrust of the Minnesota efforts will be the apprehension of the "street level drug dealer", and increased coordination between law enforcement agencies in drug investigations. It has been the Eagan Police Department's experience that many of our "drug dealers" are active not only in our community, but also in the Minneapolis/St. Paul metropolitan area. Because of the fluidity of drug investigations they can become difficult due to legal jurisdictional parameters. Consequently a multi -jurisdictional investi- gar-ive approach is most effective. Several months ago the Eagan Police Department, in conjunction with several other communities in our area, began planning a drug enforcement unit known as the South Metro Task Force. The area covered by this task force will be portions of Dakota County represented by the Dakota County Sheriff's Office, Burnsville Police Department, Eagan Police Department, Apple Valley Police Department and Lakeville Police Department. Hennepin County will be represented on the task force by Bloomington and Richfield Police Departments. There has also been some interest expressed by the communities of Prior Lake and Savage Police Departments in Scott County. THE LONE OAK TREE. .THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY DRUG ENFORCEMENT GRANT APPLICATION Page 2 With the limited manpower in each department, there is no possible way any one jurisdiction can meet the problem of effectively mounting investigations against narcotics dealers at the local level. What, in essence, happens is the departments become totally reactionary when confronted with the problems of narcotics dealers. There are often not enough officers to successfully conduct surveillance on drug dealers or make controlled buys and execute search warrants and arrests. As mentioned before, this is further complicated by the highly mobilized narcotics dealer who travels from jurisdiction to jurisdiction, as his cutomers dictate. Law enforcement, on the other hand, is not as fluid as the drug dealer, and tends to be captive within its own juris- dictional boundaries and limited manpower and equipment. The timely exchange of information between agencies is very inconsistent, depending on whether or not the officer from one agency is on duty or not at the time the information is delivered. This is extremely counterproductive, and more often than not results in intelligence information being filed and no action taken; at best, the investigation proceeds very slowly. The South Metro Task Force is a group of law enforcement agencies geographically related that will invest manpower and resources and form a task force unit to aggressively work drug trafficers and street dealers. Agencies interested in joining the task force unit are located in the fastest growing area in the state of Minnesota. The purpose of the task force is to accelerate drug enforcement investigation and to build an existing cooperative effort that has been in place among these cities for a number of years. IMPLEMENTATION: The grant approvals from the Minnesota Narcotics Enforcement Coordinating Committee should be made known sometime in October or early November of 1987. The member agencies of the South Metro Task Force hope to have our task force operational January 1st, 1988. The task force is requesting funding for eight narcotics officers, as well as operational budget requirements to support the unit. The eight narcotics officers will come from member agencies belonging to the South Metro Task Force, with one officer coming from each department. A governing body, for this task force, will be a board consisting of police chiefs or their designees from each member agency. There will be a chair, vice -chair, secretary and treasurer elected from the board to oversee the actions of the members of the task force. DRUG ENFORCEMENT GRANT APPLICATION Page 3 One member of the task force will be designated as the agent in charge who will be responsible for members of the task force and to the aforementioned board. After our discussion with you, it was determined the most logical place to base this task force would be the basement of the Eagan Police Department. This determination was made because Eagan is the most centralized location of the member agencies. With this task force working out of our city, our officers will be in a better position to have access to intelligence relative to drug investigations that is acquired by this task force. The task force will do any remodeling necessary for the temporary office space. Officers who are members of the South Metro Task Force will be required to conduct investigations in any of the member agencies. Assignments for this type of work are generally based on drug intelligence information acquired through informants and information gained by the uniformed patrol officers, as well as other investigative units. FUNDING: From information we currently have, we believe this grant will be of a one year duration. After the one year duration, if the grant is not reinstated, the South Metro Task Force will be dissolved. The funding of the task force is to be through monies provided through a 75% Anti -Drug Abuse grant fund with 25% matching funds from the member communities. We estimate that each member community will have to devote up to $15,000 to support the 25% funding allocation required by the .grant. There may be a slight reduction in this amount if Prior Lake and Savage contribute a full share. CONCLUSION: The Eagan Police Department is requesting a resolution from the Eagan City Council to support the Police Department's involvement with the South Metro Task Force and the encumberance of funds up to $15,000 to support that involvement. The Eagan Police Department has researched our 1988 budget and based on our last meeting with you have determined that, by close scrutiny of some operational funds, as well as several of the capital outlay areas, the monies are available to support this drug enforcement opportunity in our community. Attached you will find the draft joint powers agreement for the South Metro Task Force, as well as the anticipated budget for ...one year. Pat Geagan Captain CC: Chief Berthe JOINT POWERS AGREEMENT SOUTH METRO TASK FORCE THE PARTIES TO THIS AGREEMENT are units of government respon- sible for the enforcement of controlled substance laws in their respec- tive jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes § 471.59. NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers agree as follows: Force. 1. Name. The parties hereby establish the South Metro Task 2. General Purpose. The purpose of this joint powers agreement is to establish an organization to coordinate efforts to apprehend and prosecute drug offenders. 3. Parties. The parties to this Agreement shall consist of the following units of government: City of Prior Lake City of Savage City of Richfield City of Bloomington City of Burnsville City of Eagan City of Apple Valley City of Lakeville Dakota County 4. State and Local Assistance for Narcotics Control Program. The City of Burnsville, acting on behalf of the South Metro Task Force and its members, shall apply for funding under the State and Local Assistance for Narcotics Control Program ("grant funds"). The Burnsville City Manager shall be the "authorized official" as defined in the general policies and procedures for the program. r08/27/87 5. Administrative Board. 5.1 The governing body of the Task Force shall be a Board consisting of nine members. The police chief or sheriff of each party shall appoint one board member to serve at the chief's or sheriff's pleasure. Board members must be full time supervisory police officers of the jurisdiction that appoints the Board member. 5.2 Board members shall not be deemed employees of the task force and shall not be compensated by it. 5.3 At the first meeting of the Board and in January of each year thereafter, the Board shall elect from its members a chair, a vice chair, a secretary, a treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. At the organizational meeting or as soon thereafter as it may be reasonably done, the Board may adopt rules and regulations governing its meetings. Such rules and regu- lations may be amended from time to time at either a regular or a special meeting of the Board provided that at least ten (10) days prior notice of the meeting has been furnished to each Board member. The Board shall operate by a majority vote of all members present. A quorum of five (5) members shall be required for all meetings. 6. Powers and Duties of the Board. purpose. 6.1 The Board will formulate a program to carry out its 6.2 The Board will coordinate intelligence between the members and the Task Force. 6.3 The Board shall appoint and supervise the Agent In Charge of the Task Force. -2- 6.4 The Board may cooperate with other federal, state, and local law enforcement agencies to accomplish the purpose for which it is organized. 6.5 The Board may make contracts, incur expenses and make expenditures necessary and incidental to the effectuation of its purpose and powers. 6.6 The Board shall cause to be made an annual audit of the books and accounts of the Task Force and shall make and file a report to its members which includes the following information: (a) the financial condition of the Task Force; (b) the status of all Task Force projects; (c) the business transacted by the Task Force and other matters which affect the interests of the Task Force. 6.7 The Task Force's books, reports, and records shall be open to inspection by its members at all reasonable times. its members. 6.8 The Board may recommend changes in this Agreement to 6.9 The members may not incur obligations or enter into contracts that extend beyond the terms of this Agreement. 6.10 The Board may purchase insurance. 7. Finances. 7.1 The members intend to fund seventy-five percent (75%) of the cost of the operation of the Task Force including the payment of salaries and fringe benefits of officers hired to replace officers assigned to the Task Force from grant funds. Twenty-five percent (25%) of the cost will be paid by the cities in matching funds. -3- 7.2 The Task Force's funds may be expended by the Board in accordance with this Agreement in a manner determined by the Board. The Board may designate one or more national or state bank or trust companies authorized to receive deposits of public monies to act as depositories for the Task Force's funds. In no event shall there be a disbursement of Task Force funds without the signature of at least two (2) Board members, one of whom shall be the treasurer. The treasurer shall be required to file with the secretary of the Board a bond in the sum of at least $10,000.00 or such higher amount as shall be determined by the Board. The Task Force shall pay the premium on the bond. 7.3 The members shall contribute their grant funds to operate the Task Force. Prior Lake shall also contribute an additional The additional funds shall be payable to the Task Force within thirty (30) days after being billed by the Task Force. 7.4 The Board shall adopt a budget based upon grant funds, member contributions and money made available from other sources. 7.5 The Board may not incur debts. 7.6 In accordance with a procedure to be established by the Board, the Board shall reimburse members, except Prior Lake, an amount equal to the salary and fringe benefits of the replacement officer hired to replace the officer assigned to the Task Force less per officer. 7.7 The Task Force's obligation to reimburse members, furnish equipment, and the like is contingent upon the Task Force receiving at least $4-6Lr'00-.00 in grant funds. If grant funds less than that amount are received, the Board may reduce the level of reimbursement -4- and cut back on equipment and other purchases otherwise required by this Agreement. S. Agents. A 8.1 Each member, except Prior Lake, shall assign one licensed police officer with a minimum of five years full time police experience to serve on the Task Force on a full time basis. 8.2 Agents shall not be employees of the Task Force. Agents shall be employees of the member that has assigned them to the Task Force and shall be paid by that member, not the Task Force. 8.3 Agents will be responsible for drug investigation, including.intelligence management, case development, and case charging. Agents will also assist other agents in surveillance and undercover operations. Task Force agents will work cooperatively with assisting agencies. 8.4 Agents will be supervised by the Agent In Charge. 8.5 The member appointing the agent shall furnish the agent a weapon and tape recorder. 8.6 If adequate funds are available the Task Force will furnish each agent a leased car, car phone, and walkie talkie. The lease payment and car phone air time shall be paid by the Task Force. The member that employs the agent shall pay all insurance, maintenance and operating costs for the car. 8.7 The members, except Prior Lake, shall promptly hire an additional officer to replace the officer assigned to the Task Force. 9. Agent In Charge. 9-.1 From the agents assigned by members, an Agent In Charge shall be appointed by the Board and serve at its pleasure. The Agent In -5- Charge must be a full time licensed police officer of a member and shall be paid a supervisor's salary by that member. The difference between the rate of pay, if any, the Agent in Charge would normally have received from the member and the rate of pay for the member's first line supervisor, however, will be paid by the Task Force. The Agent In Charge will be deemed an employee of the member city not the Task Force. 9.2 The Agent In Charge shall be in charge of the day-to- day operation of the Task Force, including supervising the Task Force's assigned agents, subject to direction received from the Board. The Agent In Charge is responsible for staffing, scheduling, case assignment, case management, record keeping, informant management, buy fund management, and intelligence management. Agent In Charge will be responsible to keep the Board abreast of the Task Force's activity, which would include major case development within member jurisdictions. Agent In Charge will super- vise the drafting and execution of all search warrants initiated by the Task Force Unit and will work cooperatively with the agencies with venue. Agent In Charge will be responsible for all buy fund monies and will provide Board members with a monthly accounting of all funds used within the unit. Additionally, a written summary of activity with the unit will be provided to the Board members. 9.3 The Agent In Charge may discharge agents from further Task Force involvement subject to review by the Board. 9.4 The member by whom the Agent In Charge is employed shall furnish the Agent In Charge a weapon and tape recorder. 9.5 If adequate funds are available, the Task Force will furnish Agent In Charge a leased car, car phone, and walkie talkie. The lease payment and car phone air time shall be paid by the Task Force. The member that employs the Agent In Charge shall pay all insurance, maintenance, and operating costs for the car. 10. Headquarters. 10.1 The City of Eagan will furnish the Task Force, without cost, office space at 3830 Pilot Knob Road, Eagan, Minnesota 55122. All utilities, including electricity, heat, air conditioning, and the like shall also be furnished to the Task Force by Eagan without cost. 11. Indemnification. 11.1 Each member shall fully indemnify and hold harmless the other member cities against all claims, losses, damage, liability, suits, judgments, costs and expenses by reason of the action or inaction of its employees assigned to the Task Force. 12. Duration. 12.1 This Agreement shall be in full force and effect when all nine potential members, listed in paragraph three of this Agreement, sign it. All members need not sign the same copy. The signed Agreement shall be filed with the city clerk of the City of Eagan, who shall notify all members in writing of its effective date and set a date for the Board's first meeting. With the exception of paragraph 4 of this Agreement, implementation is also contingent upon receipt of grant funds. The first meeting shall take place at the Eagan City Hall within thirty (30) days after the effective date. Prior to the effective date of this Agreement, any signatory may rescind their approval. Unless all nine potential members have signed this Agreement by October 1, 1988, it shall be null and void. -7- 12.2 This Agreement shall terminate thirteen (13) months from its effective date unless extended by further written agreement of the parties. 12.3 This Agreement may be terminated at any time by the written agreement of 5/9 of the Board members. 12.4 Upon termination of this Agreement all property of the Task Force shall be sold or distributed to the members in equal shares. IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statutes § 471.59. Approved by the City Council , 1987. Approved by the City Council 1987. Approved by the City Council 1987. CITY OF LAKEVILLE BY: ATTEST: CITY OF BURNSVILLE BY: ATTEST: CITY OF EAGAN BY: ATTEST: Approved by the City Council CITY OF BLOOMINGTON 1987. BY: ATTEST: Approved by the City Council , 1987. Approved by the City Council z , 1987. CITY OF RICHFIELD BY: ATTEST: CITY OF APPLE VALLEY BY: ATTEST: Approved by the City Council CITY OF PRIOR LAKE 1987. BY: Approved by the City Council 1987. County Board Resolution No. dated Mm ATTEST: CITY OF SAVAGE BY: ATTEST: COUNTY OF DAKOTA BY: Chairman of the Board ATTEST: SOUTH METRO TASK FORCE 1. Richfield PD 9 x $14,500 each = $130,500 2. Bloomington PD Federal Matching Funds = 391,500 3. Burnsville PD 4. Eagan PD Total Funds = $522,000 5. Apple Valley PD 6. Lakeville PD 7. Dakota County SO 8. Prior Lake PD 9. Savage PD Total Allocated Funds ........................................... = $522,000 BUDGET ITEMS IN PRIORITY ORDER 8 Entry -Level Officers to replace Task Force Officers @ $30,000/ea, plus Agent in Charge supervisor pay $5,000 .............................................. - $245;000 = $277,000 8 Leased Vehicles @ $300/ea x 12 months ............. - 28,800 = 248,200 9 Programmable/Scrambled/Mobile Radios @ $3,000/ea, Consultant Fee of $5,000, and installation @ $200/ea............................................. - 33,600 = 214,600 Secretary/Computer/Word Processor/Office Furniture/ Equipment ........................................... - 30,000 = 184,600 Buy/Informant Funds ................................. - 53,540 = 131,060 2 Phone Lines ....................................... - 1,500 = 129,560 9 Programmable/Scrambled Walkie Talkies @ $3,000/ea . - 27,000 = 102,560 Overtime for 8 Officers @ $10,000/ea ................ - 80,000 = 22,560 8 Car Phones @ $795/ea, plus monthly fee of $10/ea, plus air time ....................................... - 16,920 = 5,640 8 Phone Pagers @ $75/ea x 12 months ................. - 2,040 = 3,600 Copy Machine ........................................ - 3,600 = 0