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11/01/1990 - City Council SpecialSPECIAL CITY COUNCIL MEETING NOVEMBER 1, 1990 5:30 P.H. 1. ROLL. CALL II. LABOR -.NEGOTIATIONS UPDATE/CITY AnK NISTRATORIS OFFICE • M'c�- • Rv�l cum Cir-w,aKn•ti III. CIGARETTE VENDING MACHINE LEGISLATION IV. 1991 GENERAL FUND BUDGET CONSIDERATION --,�_A. Parks and Recreation Budget/General Discussion Regarding Caponi Property/Joint Discussion with Advisory Parks and Recreation Comwission B. All Other Accounts V. 1991 PUBLIC ENTERPRISE FUND BUDGET CONSIDERATION PROPOSED COMITY INVESTWT FUND ORDINANCE S (300,000 VII. CLARIFICATION ON ESCROW COLLECTION ORDINANCE 4 VIII. OTHER BUSINESS Z.) iV L C IZ . ADJ OBIT P oc VA-\ - MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR DUFFY DATE: OCTOBER 29, 1990 SUBJECT: COLLECTIVE BARGAINING UPDATE Maintenance Bargaining Unit (Teamsters 320 The City Administrator, Public Works Director and Assistant to the City Administrator originally met with representatives of the bargaining unit on Thursday, October 11, to formally receive the demands of the unit for the 1991/1992 contract, and on Thursday, October 18, to present the City's reply. Another meeting is set for 12:30 p.m. on Thursday, November 1, in order to receive the maintenance unit's reply to the City's offer. A copy of that reply will be furnished to the City Council at their meeting that evening. Police Association Bargaining Unit LELS The City Administrator, Police Chief, Assistant to the City Administrator and representatives of the Police Association bargaining unit along with their business agent met with a mediator from the State Bureau of Mediation Services on Friday, October 19, 1990. The unit repeated its proposal of August 29, 1990 in which they asked for a 6.5% wage increase in 1990 and 5% in 1991 with $245 toward the family premium in 1990 and half of the average percentage increase for 1991. The City reiterated its offer of August 10, 1990 of 5.722% increase for 1990 and 4% for 1991, with $245 toward the family premium in 1990 and half of the lowest percentage increase for 1991. The mediator requested that both the association to back to its members and the City go back to the Council to see if there is any compromise either side is willing to make. He mentioned that the union is concerned about the insurance contribution. The City did tell the mediator that it feels its offer is more than generous considering both internal and market comparisons. The City Administrator will discuss this item with the Council at its meeting on November 1. A second mediation session is set for November 2. At that time, if the association and City cannot come to an agreement, the mediator will certify to the state that arbitration is necessary. If you need any further information, please contact me. �( Assista t to the City Administrator ✓. N i N S 3y� a i a V H cif ` til V L t P P -E cc gg ' LE € cc o x g 8 $ - � OwlVA � a 4LOL.� • O CLUcc 5 E y; f2°� �lO%xQLa �SVO;E9 3OS'J2gr�ir3g UynJH�.s3 WOV) +Q W2C=��0 i ZZ $ `v == s =2 11 v QVZN.. �w3 N Npt n Y n 9ll Nft I h N 0 0 7 N W", N TO � a � � A a V � � � � O -Y 9� � lid• iQ 9 i 7 7 V q C LY 7 �' c= m L 9 n ° E " r • d 6 wi _w sC fl a i GG ° c3� W L6 • E �3 i • � Z % • Q W i m Li N E 3 0 •z • S Y' q $i Q v g }9 f 3 W d E 3 W b Z = X a W Z 0. C N E� 3 e _ c f. 3 W 3 Z (� 3� W _� s Z ES Ca E V N� 0�. s r r W� E OEL Z E a >L e t S L' �_ � _ uj p cc� a E � 2' 2 2 �`� 2 ¢S� Q�E <C -1p WC W 111. = t3 $ Q W= OEE ~i F} t- $ E- $ ��+ 37: CL FOc �o r� : cc x� �fm MEMO TO: HONORABLE MAYOR AND CITY COdNCILMEMBERS �oa FROM: CITY ADMINISTRATOR HEDGES • g �{ 1�`+"U.S%N Wl-M� Q, r - c. DATE: OCTOBER 29, 1990 . p A p Qc • 1n..C�a cJ-b--fw-r.A SUBJECT: SPECIAL CITY COUNCIL MEETING/THURSAAY, NOVEMBER 1, 1990 A special City Council meeting was scheduled for Thursday, November 1, 1990 by official action of the City Council at a regular meeting held on October 2. The main focus for the special City Council meeting is the general fund budget consideration and for the first part of the budget review the Advisory Parks and Recreation Commission will be present. Maintenance and programming philosophy and the proposed Caponi Art Garden will be discussed. The APRC will be joining the City Council at approximately 6:15. It is suggested that the City Council meet in the office of the City Administrator for a light dinner as early as possible, preferably 5:15, and the City Administrator will discuss the status of labor negotiations as it relates to the Police mediation and public works/parks contract proposal. Following this discussion, it is appropriate to move to the Conference/City Council area to resume discussion which includes the cigarette vending machine legislation. Attached without page number is a copy of a menu from Apple's, a new restaurant that occupies Xavier's space in the Town Centre Shoppes shopping center. Please make a selection off the menu and contact Karen prior to 10:00 a.m. on Thursday, November 1 to place the appropriate order. LABOR NEGOTIATIONS UPDATE After receiving direction at the Tuesday, October 16 City Council meeting regarding public works negotiations. A meeting was held on October 18 and the City Administrator presented a counter proposal for a two (2) year contract with that bargaining group. The next meeting is scheduled for 12:30 p.m., Thursday, November 1, at which time the public works negotiating team will present a revised proposal to the City. That information will be shared at the special City Council meeting. The City Administrator also represented the City Council in mediation regarding the Police contract on October 19. The mediator has asked that certain concessions be considered by the City Council in order to settle the Police contract to avoid arbitration. For additional information on this item, refer to a memo prepared by Assistant to the City Administrator Duffy enclosed without page number. The next mediation session is scheduled for Friday, November 2. beginning at 8:30 a.m. i CIGARETTE VENDING MACHINE LEGISLATION Administrative Assistant Witt attended a seminar during late May banning cigarette vending machines for the purpose of keeping c children. The seminar was sponsored by the Association for Non -Smokers (ANSR). Apparently, Dr. Forrester of the University of Minnesota Epidemiology Department described their efforts to restrict cigarette accessibility to children. Dr. Forrester surveyed senior high school students in Hastings, Stillwater and White Bear Lake and it was the result of that survey that played a major part in White Bear Lake's decision to ban cigarette vending machines. ANSR is very interested in adding Eagan to the list of communities which have completely banned vending machine sales. ANSR will assist the City with surveying cigarette sales in Eagan, developing ordinance language and/or providing factual information to counter arguments of tobacco company lobbyists who strongly oppose a ban. To respond to the City Council's desire to consider an ordinance to either restrict cigarette machines or provide pa 'al restrictions on cigarette vending machines information is attached on pages through for review and consideration. This information includes a copy o those cities ich either totally ban vending machine sales or include partial restrictions. The additional information provides regulatory actions that are available to communities wishing to control children's access to tobacco followed by vending machine ordinances that were passed by the cities of Bloomington and White Bear Lake. Following the discussion, staff will work with the City Attorney's office to prepare an ordinance to restrict or ban cigarette vending machines if that is the desire of the City Council, and present the City Code amendment at a regular City Council meeting. 1991 GENERAL FUND BUDGET CONSIDERATION At the August 9 Special City Council meeting, the draft 1991 general fund budget was reviewed in its entirety. At the regular City Council meeting held on August 21, two (2) actions were required to satisfy truth in taxation legislation. 1) Certify to the County Auditor by September 1, a proposed general tax levy for 1991 and 2) to set a public hearing date and continued public hearing date to allow for a presentation and input by the public regarding the 1991 budget as proposed. The dates of December 4 and 11 were the dates selected by the City Council. There were a number of questions raised by the City Council at the August 9 meeting and the City Administrator has coordinate response to that information by drafting a memo, enclosed on pages through and arranging for a formal presentation by the Director of Parks an Recreation regarding specific public policy questions that were raised about the proposed Parks and Recreation budget increase for 1991. The Parks and Recreation Commission is planning to join the City Council for the budget discussion which will then be followed by general remarks regarding the proposed Caponi Art Garden. Mayor Egan and City Councilmembers Pawlenty and Wachter, along with the City Administrator and Director of Parks and Recreation, met with Mr. Caponi on Saturday, October 20 to discuss the Caponi Art Garden concept. It was decided at that meeting that the City Council would discuss the issue in further detail with the Parks and Recreation Commission to bring about consensus on the level of commitment the City should make to the project, specifically as it relates to any implementation of City resources. For an outline of that discussion, r to a memo prepared by the Director of Parks and Recreation enclosed on page . A memo was distributed to the City Council several weeks ago to prepare for the C poni tour. The City Council may wish to refer to this memo prior to the meeting on Thursday. Following the joint meeting with the Advisory Parks and Recreation Commission, the APRC will adjourn to the City Council Chambers and begin their regular monthly APRC meeting. The City Administrator will then present the information pertaining to other questions that were raised by the City Council at the August 9 work session which are also included in the general fund budget memo attached for review. 1991 PUBLIC ENTERPRISE FUND BUDGET CONSIDERATION Enclosed on pages pu through for City Council review is a memo and pertinent attachments pertaining to the public enterprise fund budget which includes the water and sanitary sewer utilities and streetlighting. Data concerning the storm water drainage utility budget was not available until Friday, October 26, therefore this item will be excluded for discussion at the Special City Council meeting on Thursday. The storm water drainage utility budget can be included at a future work session. PROPOSED COMMUNITY INVESTMENT FUND {ORDINANCE The Director of Finance and City Administrator have reviewed in concept a community investment fund ordinance that would provide a mechanism to control the spending of City funds that have accumulated as a result of prudent investments prior to arbitrage and those balances thathav accrued in various public improvement funds. For additional information and a su a ted format, f r to a memo prepared by the Director of Finance enclosed on pages through CLARIFICATION 914 ES R W 9ZOILLECTIQ14 ORDINANCE The City Council adopted an escrow collection ordinance that provides a legal framework for the collection of outstanding escrows. The Finance Department is responsible for the implementation of the ordinance and after several months of monitoring and collecting escrow balances, questions ha"en raisedpy staff regarding interpretation, of the ordinance. Attached on pages through Wl is a memo prepared by the Director of Finance addressing these questions. The City Administrator and Director of Finance are looking for Council interpretation. OTHER BUSINESS Enclosed on pages through is an informative memo. There are no additional items for con ideration under Other Business. ISI Thomas L. Hedges City Administrator 3 Minnesota Communities with Ordinances to Restrict Cigarette Machines Total Bans on Vending Machine Sales Population covered by these ordinances: Approx. 413,620 About 10% of state population. 1. White Bear Lake 2. Chanhassen 3. Kenyon 4. Northfield 5. Bloomington 6. St. Louis Park 7. St. Cloud 8. Milaca 9. Brooklyn Center 10. Coon Rapids 11. Richfield 12. Cokato 13. Brooklyn Park 14. Waconia 15. Owatonna 16. ' Orono 17. Golden Valley Partial Restrictions on Cigarette Vending Machines Sales Population covered by these ordinances: Approx. 907,150 About 22% of state population 1. Big Lake 2. Blaine 3. New Brighton 4. Deer River 5. Redwood Falls 6. Shoreview 7. Minneapolis 8. St. Paul 9. Duluth 10.West St. Paul 11. Anoka 12. Cannon Falls 13. Hutchinson 14. Champlin 15. Jackson 16. Preston 17. Red Wing 18. Excelsior 19. Worthington 20. Kasson Other Cities with Ordinances under Consideration Population covered by these ordinances: Approx. 128,570 About 3% of state population 1. Faribault 2. North St. Paul 3. Mora 4. Austin 5. Monticello 6. New Ulm 7. Rochester 44 Communities, representing 1.4 million residents and 35% of the population, have already taken action or are considering action to restrict cigarette machines. Regulatory options open to communities who wish to control children's access to tobacco. 1. Vending machine regulations, ranging from total bans on sales of tobacco from vending machines to other less restrictive measures. Please refer to the page dealing with vending machine options. 2. Restrictions on the method of over-the-counter sales. Since shop lifting is a method of acquiring cigarettes used by some youngsters, some cities are considering ordinances requiring that cigarettes be stored behind a counter, not sold as a self-service item. Of course cartons are also stolen, but single packs are likely to be the target of inexperienced shoplifters like children. Tobacco companies will supply over -head racks to vendors who wish to have behind -the -counter displays rather than aisle displays. Although many stores are voluntarily selling from behind the counter, others object to the proposed restrictions because of a fear of loss of revenue from tobacco companies. Tobacco companies (as well as others) pay grocery stores for prominent display space (called slotting). Since grocery stores operate on very low profit margins, extra income from slotting can be a significant part of the profit picture. Some retailers have indicated that the income from slotting is about offset by the loss from shoplifting. Advertising space might substitute for display space for stores who wish to maintain their lucrative slotting contracts but avoid the shoplifting. Model language: Version 1 The City Council of XYZ finds and declares that: The Surgeon General has determined that cigarette smoking is dangerous to human health; The National Institute on Drug Abuse found that cigarette smoking precedes and may be predictive of adolescent illicit drug use; It is in the best interests of the children of this community to protect them from becoming addicted to a life-threatening drug; Open display makes tobacco products easier to shoplift and therefore more accessible to persons under age eighteen (18). The enactment of this ordinance directly pertains to and is in furtherance of the health, safety, and general welfare of the residents of the City, particularly those residents under eighteen (18) years of age. Definitions. For purposes of this ordinance the following words and phrases shall have the meanings ascribed to them in this section: Tobacco Products means any substance containing tobacco leaf, including but not limited to, cigarettes, cigars, pipe tobacco, snuff, chewing tobacco, and cigarette papers or wrappers. Self-service Merchandising means open display of tobacco products that the public has access to without the intervention of an employee Self -Service Merchandising: Prohibited sales. It shall be unlawful for any person to offer for sale any tobacco product by means of self-service merchandising. S Penalties: Suggested penalties should be consistent with other city ordinances and could include temporary suspension of license to sell cigarettes, forfeiture of bond, civil penalty, or community service Version 2 An alternative to the above ordinance could be: (Insert definition in language above.) Definitions: Individually Packaged means any package containing only one individually wrapped item. Included are single packs of cigarettes, single bags of tobacco for rolling, individual cans of tobacco for chewing or sniffing. Not included are cartons containing two or more individually packaged packs of cigarettes or similar packages containing multiple cans or containers of tobacco suitable for smoking, chewing, or sniffing. It shall be unlawful for any person to offer for sale any individually packaged tobacco product by means of self-service merchandising. The rationale for this alternative is that children are more likely to steal single packs of cigarettes. Also some retailers may find that storage required for behind the counter carton sales is difficult to arrange. 3. License required for the sale of tobacco products. This gives the city an additional measure of control over vendors who fail to obey age of sale laws. Most Minnesota cities do require tobacco licenses but few specify the procedure for loss of license and the consequences of sales of tobacco to minors on that license. Model ordinance Definitions: Tobacco -related product means cigarettes, cigars; cheroots; stogies; perique; granulated, plug cut crimp cut, ready -rubbed, and other smoking tobacco; snuff; snuff flour, cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scrips, clippings, cuttings, and sweepings of tobacco; and other kinds and forms of tobacco prepared in such manner as to be suitable for chewing, sniffing, or smoking in a pipe, rolling paper or other tobacco -related devices. Tobacco -related product sales. No person shall keep for retail sales, or sell at retail any tobacco -related product any place in the city without a license. A separate license is required for each location. Conditions of license A license shall be issued only to an adult of good moral character. No license shall be issued to an applicant for sale of tobacco -related products at any place other than his/her established place of business. No license shall be issued for the sale of tobacco -related products at a movable place of business; nor shall any license be issued for the sale of tobacco -related products at more than one place of business. A license holder may purchase more than one license. No person shall sell, furnish, or give away any tobacco -related product to any person below the age of 18 years. Fees. The license fee shall be $100* per calendar year or part thereof with all tobacco -related product licenses being renewed annually on April 1. PO License revocation. (version 1) A licensee's authority to sell cigarettes at a specific location must be suspended by the city manager for 30 days if the licensee is found at that location to have sold cigarettes to a person under the age of 18 years. A six-month suspension shall be imposed for a second violation at the same location occurring within a 12 -month period. License revocation. (version 2) A licensee's authority to sell cigarettes at a specific location may be suspended, denied or not renewed If the licensee is found to have sold cigarettes to a person under the age of 18 years at that address. In the case of a suspension, there shall be no license fee refund. License inspection License inspectors or persons as designated by the City Manager shall conduct periodic inspections of all tobacco related products license holders. These inspections may include but shall not be limited to surveillance including minors under the age of 18 who attempt to purchase tobacco products. The inspector shall issue a license violation citation to any establishment which furnishes tobacco to a minor. License revocation may be instituted following the issuance of a citation or criminal conviction of any officer, director, manager, or other agent or employee of any licensee. Any sale by officer, director, manager, or other agent or employee of any licensee shall be deemed and held to be the act or omission of the licensee. The licensee shall be punishable in the same manner as if the licensee personally commit- ted the act or omission. Appeal Notice. If the City Manager suspends or revokes a Iicense, the Manager shall send to the licensee, by certified mail, return receipt requested, written notice of the action, and the right to appeal. The aggrieved party may appeal the decision of the City Manager within ten (10) days of receiving notice of the City's action. The filing of an appeal stays the action of the City Manager in suspending or revoking a license until the City Council makes a final decision. Procedure. The City Council may appoint a committee of the Council or an independent hearing officer to hear the matter, report findings of fact and a recommendation for disposition to the Council. Hearings on the appeal shall be open to the public and the licensee or applicant shall have the right to appear and be represented by legal counsel and to offer evidence in its behalf. At the conclusion of the hearing, the City Council shall make a final decision. * The license fee should be set to cover all expenses incurred by the city related to the licensing process and any enforcement expenses. Typically these fees have been set so low (often less than $25) that it is not possible for cities to carry on any enforcement activities without additional uncovered expenses. 4. An alternative to requiring only over-the-counter sales is to provide an incentive to sell over-the- counter. Cities may also wish to provide an incentive to vendors to provide proper training to employees on age - of -sale law, refusal skills, etc. In alcohol regulations this incentive is provided through the licensing process. The license fee could be set at a relatively high level. Any vendor who demonstrates proper evidence that all employees receive training and/or any vendor who sells only over-the-counter could receive a substantial discount on their license fee. The justification of the fee differential would be that additional law enforcement would be required to monitor and prohibit abuses in cases where sales staff are untrained and where there is little barrier to shoplifting. Model Ordinance Definitions Tobacco -related product means cigarettes, cigars; cheroots; stogies; perique; granulated, plug cut crimp cut, ready -rubbed, and other smoking tobacco; snuff; snuff flour; Cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scrips, clippings, cuttings, and sweepings of tobacco; and other kinds and forms of tobacco prepared in such manner as to be suitable for chewing, sniffing, or smoking in a pipe, rolling paper or other tobacco -related devices. Self-service Merchandising means open display of tobacco products that the public has access to without the intervention of an employee. Individually Packaged means any package containing only one individually wrapped item. Included are single packs of cigarettes, single bags of tobacco for rolling, individual cans of tobacco for chewing or sniffing. Not included are cartons containing two or more individually packaged packs of cigarettes or similar packages containing multiple cans or containers of tobacco suitable for smoking, chewing, or sniffing. Customer -assisted means only a store employee has access to the tobacco product and assists the cus- tomer by supplying the product. The customer does not take posession of the product until it is pur- chased. Tobacco -related product sales. No person shall keep for retail sales, or sell at retail any tobacco -related product any place in the city without a license. A separate license is required for each location. Conditions of Iicense A license shall be issued only to an adult of good moral character. No license shall be issued to an applicant for sale of tobacco -related products at any place other than his/her established place of business. No license shall be issued for the sale of tobacco -related products at a movable place of business; nor shall any license be issued for the sale of tobacco -related products at more than one place of business. A license holder may purchase more than one license. No person shall sell, furnish, or give away any tobacco -related product to any person below the age of 18 years. Fees. The license fee shall be $500 per calendar year or part thereof with all tobacco -related product licenses being renewed annually on April 1. Any license holder who has only customer -assisted tobacco sales and no self-service merchandising shall be eligible for a discount of $250. Any license holder who provides individually packaged items through customer -assisted service but has self-service merchan- dising of carton products shall be elibible for a discount of $100. Any vendor who demonstrates that all employees who sell tobacco products have been trained regarding legal requirements related to tobacco sales and maintains records of employee training shall be eligible to receive a discount of $150. License revocation. (version 1) A licensee's authority to sell cigarettes at a specific location must be suspended by the city manager for 30 days if the licensee is found at that location to have sold cigarettes to a person under the age of 18 years. A six-month suspension shall be imposed for a second violation at the same location occurring within a 12 -month period. License revocation. (version 2) A licensee's authority to sell cigarettes at a specific location may be suspended, denied or not renewed if the licensee is found to have sold cigarettes to a person under the age of 18 years at that address. In the case of a suspension, there shall be no license fee refund. License inspection License inspectors or persons as designated by the City Manager shall conduct periodic inspections of all tobacco related products license holders. These inspections may include but shall not be limited to surveillance including minors under the age of 18 who attempt to purchase tobacco products. The inspector shall issue a license violation citation to any establishment which furnishes tobacco to a minor. License revocation may be instituted following the issuance of a citation or criminal conviction of any officer, director, manager, or other agent or employee of any licensee. Any sale by officer, director, manager, or other agent or employee of any licensee shall be deemed and held to be the act or omission of the licensee. The licensee shall be punishable in the same manner as if the licensee personally commit- ted the act or omission. Appeal Notice. If the City Manager suspends or revokes a license, the Manager shall send to the licensee, by certified mail, return receipt requested, written notice of the action, and the right to appeal. The aggrieved party may appeal the decision of the City Manager within ten (10) days of receiving notice of the City's action. The filing of an appeal stays the action of the City Manager in suspending or revoking a license until the City Council makes a final decision. Procedure. The City Council may appoint a committee of the Council or an independent hearing officer to hear the matter, report findings of fact and a recommendation for disposition to the Council. Hearings on the appeal shall be open to the public and the licensee or applicant shall have the right to appear and be represented by legal counsel and to offer evidence in its behalf. At the conclusion of the hearing; the City Council shall make a final decision. 5. Prohibition against minors using false identification to purchase alcohol and tobacco. This ordinance is designed to provide some protection to a vendor who makes a good faith effort to restrict sales of controlled substances to children. Model ordinance: Use of false identification by minors prohibited. No person under the age of 18 years shall purchase tobacco or tobacco related devices, as those terms are defined by Minn. Stat. sec 609.685, subds.1 (a) and 1(b), using a drivers license, a Minnesota identification card, or other form of identification, which is false, fictitious, altered or counterfeited as to age or any other material fact of identification. A person convicted of violating this ordinance is guilty of a petty misdemeanor. 6. Require a surety bond of all tobacco license holders. This bond could replace or be in addition to the license fee. The posting of a bond should increase compliance of vendors with the age of sale laws. Model ordinance: No tobacco -related product license may be issued or maintained or renewed unless the applicant has filed a bond of a surety company, licensed to do business in the State of Minnesota, in the sum of $3,000*, with the City Clerk, said bond to be conditioned upon the licensee's compliance with all the provision of Section — of the City Code and Section 609.685 of the Minnesota Statutes, and upon a conviction of a Iicensee, his or her employee or agent of a violation of any of the provision of Section XYZ of the City Code and Section 609.685 of the Minnesota Statutes, the bond filed, pursuant to this Section shall thereupon be forfeited to the City and the City, through its City Attorney, may institute a suit upon such bond in the name of the City for the entire amount of that bond and costs. Such a suit upon the bond shall be in addition to any criminal penalties provided by law. For more information contact ANSR at 1421 Park Avenue S. inneapolis, MN 55404; 6121339-1902. Permission to reprint articles with credit to ANSR granted. Cigarette Machine Regulation Options Total ban The easiest option in terms of enforcement. This approach was first taken by White Bear Lake. Total bans have been adopted by numerous Minnesota cities including Bloomington, St. Cloud, St. Louis Park, Milaca, Brooklyn Center, and Owatonna. Arguments favoring this option include: ease of enforcement, fairness (ie. all machines are treated the same way) and symbolic impact (Tobacco is an illegal drug to those under 18. Selling it from a vending machine fails to give a clear message that it is a dangerous drug.) This option clearly diminishes the possibility of children accessing tobacco without dealing with a clerk who is responsible for the sale. Partial ban Partial bans have taken several forms. The most common is prohibiting machine sales except in work places (where the public does not normally have access.) Inmost communities this eliminates most machines. The down side of this option is that in University of Minnesota research, children from 12 to 15 easily purchased tobacco from vending machines in work places unless there was a security guard posted at the entrance of the building. Also, many children under 18 are employed part-time in work places not frequented by the general public. In these cases the child -worker would have unlimited access to the machine located in the company. A partial ban proposed in several cities prohibits vending machines sales of tobacco in all public places except bars and liquor stores. The argument is made that since.children are either not allowed in these places or do not normally frequent them, this is an unlikely place for children to purchase cigarettes. Informal research in several communities (Bloomington, St. Paul, Ramsey, St. Cloud, Minneapolis, Brooklyn Center and others) found that children had little difficulty entering bars and liquor stores and making purchases. Often bartenders were helpful, giving directions to machines, assisting with balky machines even providing correct change. This informal research was verified by formal research conducted by Dr. Jean Forster of the U. of M. Further, although it is illegal for a child to enter a liquor establishment to purchase alcohol, it is not illegal for a child to be in an establishment which has a liquor license. In fact, many cigarette machines are located in "family restaurants" which have a liquor license. Many hotels have liquor licenses.. Exempting liquor license holders would therefore exempt many hotels, another easy target for young smokers. Another problem with this option is that it may create legal and enforcement prob- lems. Legal problems are created in that artificial classes of merchants are created. Merchants treated differently (and they may feel more harshly) could have a basis for suit because of "discriminatory" provisions. Enforcement problems are created because judgment calls may be required by those at- tempting to enforce the law and judgment calls may complicate any legal consequences for failure to comply. Partial ban with locking devices This option is based on the theory that while some locations can not be feasibly monitored and therefore some machines should be removed, other locations can be monitored so a less restrictive control such as locking devices would be sufficient to control children's access to tobacco in those areas. This is an option favored by the tobacco/vending industries. Please see the attached sheet on locking devices. The same legal and enforcement problems exist with this option as with the partial ban. Locking devices on all machines This option has the advantage of treating all vendors the same, therefore avoiding the legal problems present in the partial bans. This is the option selected by the City of St. Paul (effective date July 1, 1990). Prior to the St. Paul ordinance there has been only one large scale test of the use of locking devices on tobacco vending machines and that test was found to be ineffective in controlling children's access to tobacco. This option must be viewed as costly and experimental. Since industry would be asked to install locking devices which might be found to be inadequate, instituting more effective control at a later point may be less palatable. Please see the attached sheet on locking devices. Move machines to locations within full view of a responsible person. This is the least burdensome and least effective control mechanism. In both formal and informal re- search, location of the vending machine or presence of a person in charge had no demonstrated impact on ease of children's tobacco purchases from those machines. In many situations "responsible adults" assisted children in operating balky machines, furnished change, etc. In one municipal liquor store the clerk was asked, after a child made a purchase, why he did not check her identification. He indicated he was not aware it was necessary to check ID when the purchase made from a machine. Even after written police notifications were sent to vending machines operators in one city, the purchase success rate by under -aged buyers remained at 80%. For more information contact ANSR at 1421 Park Avenue S., Minneapolis, MN 55404; 612'339-1902. Permission to reprint articles with credit to ANSR granted. Following is a vending machine ordinance modelled after the ordinance passed by Bloomington. Purpose The City Council finds that substantial scientific evidence exists that the use of tobacco products causes cancer, heart disease, and various other medical disorders. The City Council adopts the conclusions of the Director of the National Institute on Drug Abuse that the majority of the three hundred twenty thousand (320, 000) Americans who die each year from cigarette smoking become addicted to nicotine as adolescents before the age of legal consentand that cigarette smoking precedes and may be predictive of adolescent illicit drug use. It is the further finding of the City Council that the present legislative scheme of prohibiting sales of tobacco products to persons under the age of eighteen (18) has proven ineffective in preventing such persons from using tobacco products. The City Council has concluded that minors have ready access to vending machines selling tobacco products and that the prohibition of the sale or dispensing of tobacco products through vending machines will thereby promote the health safety and welfare of the residents of the City, particularly those residents under eighteen (18) years of age. Definitions Tobacco Products - any substance containing tobacco leaf, including, but not limited to cigarettes, cigars, pipe tobacco, snuff, chewing tobacco or dipping tobacco Vending Machine - any mechanical, electric or electronic device which, upon insertion of money, tokens or any other form of payment, dispenses tobacco products. Prohibited Sales No person shall sell, offer for sale, give away or deliver any tobacco product to any person under the age of eighteen (18) years. No person shall sell or dispense any tobacco product through the use of a vending machine. Penalty Violation of any provision of this Division shall be a misdemeanor. White Bear Lake ordinance Cigarettes; Prohibited Sales. No person shall sell or give away any cigarette or any tobacco product, cigarette paper or cigarette wrapper to any person under the age of eighteen (18) years. No person shall sell or dispense any cigarettes or tobacco product, cigarette paper or cigarette wrapper thouugh the use of a vending machine. No person shall keep for sale, sell or dispose of any cigarette or tobacco product containing opium, morphine, jimson weed, bella donna, strychnia, cocaine, marijuana or any other deleterious or poisonous drug except nicotine. This information sheet has been prepared by the Association for Nonsmokers -Minnesota (ANSR), 1421 Park Avenue, Minneapolis, MN 55404. CaII (611) 339-1901 for additional information. P__ MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 23,1990 SUBJECT: UPDATE AND RESPONSE TO REQUEST FOR ADDITIONAL INFORMATION REGARDING THE PROPOSED 1991 GENERAL FUND BUDGET A draft 1991 general fund budget was reviewed at a work session held on August 9, 1990. The following information attempts to address questions that were raised at the work session regarding the cost for certain programs and services. A question was asked during the review of the proposed revenues as to why there is a difference in revenue forecast between electrical and mechanical permits. Budget estimates for both electrical and mechanical permits are simply based on an average historical cost per permit and then projected forward depending on the estimated number of permits. The actual permit fee collected at the time of permit issuance is calculated on an entirely different basis when comparing electrical to mechanical. There is also a significant difference when comparing residential to commercial permit costs because of the fee structure. Therefore, the final numbers will be subject to the mix of residential and commercial permits as well as to the time when electrical or mechanical fee is actually paid. They are typically not collected at the same time. At the work session, an emphasis was placed on the importance of contracting services to reduce the reliance on full-time personnel and, secondly, collaborate with other entities of government in an effort to share the cost of facilities, personnel and operations. There was mention of the Hermantown experience, a City that is adjacent to Duluth. Finance Director VanOverbeke talked to Nancy Sirois, Clerk - Treasurer of Hermantown, regarding this cost sharing. In that discussion it was learned that'Hermantown has basically two cost sharing agreements in process at this time. The first is a joint powers agreement with the school district. As it was understood, the primary purpose of this agreement is to provide a jointly funded community recreation program. It appears that the agreement allows for funding through the two governments of certain activities, such as little league baseball, which are not provided by any other association. The size of the City (6,759) and the involvement of only one school district tends to limit the complexity of the arrangement. For example, the 1990 budget is $5,000. The second agreement is somewhat more complex in that it provides for joint ownership/operation of a hockey arena. The facility is 1a> on school property and the City and a hockey association are also involved. Pull tab gambling proceeds is one of the financing mechanisms. No agreements with the City of Duluth were mentioned in the conversation. The City has placed significant emphasis on contractual servicest to reduce the necessity of full-time personnel by contracting the following services: 1) Four (4) building inspection positions are currently contractual, including mechanical, electrical, sign inspector and one (1) general inspector. 2) The preparation of special assessment rolls and research of special assessment projects is currently the responsibility of a contractual position. The water and sewer user rate study is also being prepared by this individual. 3) The City is using consulting firms for a number of services that other entities hire full-time personnel to perform. Those functions include: a) Risk management, b) Fiscal analysis to prepare and sell bonds, C) LOGIS, which includes hardware and the development of software for computer applications, d) Legal, including both prosecution and general, e) Graphic design and publication of documents by local printing companies, f) Engineering inspection and design, performed by the three (3) consulting engineering firms, g) Audit firm, which prepares the financial report, h) Legislative, which includes tactic lobbyists for legislation impacting the City. 4) The City is also sharing joint facilities/operations: a) Joint fire training facility/shared with the Cities of Apple Valley, Burnsville and Savage, b) Mutual aid for all emergency services, c) Joint Humane Society facility for Dakota County cities, d) Joint ambulance services with several cities in Northern Dakota County, e) Joint snow plowing and striping with'the City of Burnsville and construction companies, f) Compost with Dakota County, g) Joint cable television studio and operations with the City of Burnsville, h) Joint purchasing with both Hennepin and Ramsey Counties and the State, i) Joint recreational programming with several cities in Dakota County and school districts. 5) The City also maximizes the use of part-time and seasonal personnel for general maintenance duties in the Streets and Utilities Departments, recreational programming, mowing of boulevards and parks and the monitoring of weeds through the Parks and Recreation Department. Part- time personnel are also used effectively in training programs such as the Administrative Intern, interns in the Engineering Division, Parks & Recreation and Community Development. A reflection on current operations illustrates the. amount of flexibility the City has with its current operations by using contractual personnel and sharing both facilities and operations with other governmental entities. Rapid growth and limited resources have caused our City to place more reliance on contractual services and other governmental entities in order to keep up with an adequate delivery of services. Though the Fire Department is not considered as contractual, the volunteer status offers a significant savings to the City given the option of a full-time department. If the City were expected to establish and provide its own ambulance service, acquire all the hardware and hire full-time data processing personnel or any one of the aforementioned services that are being provided on a contractual basis or in collaboration with other units of government, the expense would be astronomical to the City. Providing local government services on a contractual basis was essential to the 1980's and an even greater necessity for the decade of the 90's. Parks & Recreation Maintenance/Recreational Programs At the August 9 work session, questions were raised as to how recreational programs should be financed with an indepth review of administrative and maintenance expenses and how they impact total cost. Specific questions were raised about bowling, as an example, as to whether this type of recreation service should be provided by the private sector. Specifically, staff was asked to consider a user fee for all programs that would net out administrative, maintenance and other costs. From the public policy standpoint, there was a question as to whether the City should be providing services such as bowling and further, whether a joint powers program would be beneficial with surrounding cities to provide certain programming opportunities, i.e. golf. There were also questions regarding the cost for maintaining park shelter buildings, which led to a more important public policy consideration, that being the construction of additional park shelter buildings within the community. �5 Certain public policy considerations should be addressed regarding the level of service the City Council desires for its park facilities and recreational programming. Building on the discussion at the June 26 special City Council meeting when the Director of Parks & Recreation explained the goals the Parks & Recreation Department has subscribed to as a result of Parks' master plan, the park referendum of 1984 and objectives of previous City Councils, the format and level of service was addressed in preparation of the 1991 budget. Memorandums regarding the cost for park maintenance have also been shared as a distribution during the past few months. The Director of Parks & Recreation was asked to prepare a detailed analysis of what services are provided by the Parks &.Recreation Department, the cost breakdown of these services and raise pertinent questions regarding a level o service t at is desirable for the community. Attached on pages through is a copy of an outline that was prepared by the Director of Parks & Recreation that will be the subject for a presentation at the meeting. The Advisory Parks & Recreation Commission will be present to provide input and assistance to the City Council in an effort to provide a specific public policy focus on the purpose and level of service to be administered by the Parks & Recreation Department. Comparative Analysis of Attorneys' Fees At the August 9 work session, there was also a question raised about the hourly rate proposed for general and prosecution work. Currently and proposed for 1991, the fee for general legal work is $80 per hour. There is a proposal by Kevin Eide to increase the hourly fee from $75 to $80 for prosecution. There was a question raised by the City Council as to whether the hourly fee should be the same for prosecution work as that charged for general legal work. The City Administrator was asked to research other communities regarding the hourly charges for general legal and prosecution. Attached on page .-f;3 is a copy of the survey. It should be noted that all development related costs are billed at a rate of $120 per hour while general legal work, which includes general lawsuits and miscellaneous, is billed at the $80 per hour rate. In order for the City Council to better appreciate the cost for legal services, the City Administrator is providing a breakdown of all legal costs for January through September, 1990. The total payment for general legal work, which includes general lawsuits, developer improvement projects, easements/vacations and miscellaneous, is $288,247.72. Of that amount, $180,225.60 is a direct expense to the general fund, including general lawsuits and miscellaneous, while $1Q8,022.12 is the total of a breakdown for developer improvements and easements/vacations which is a pass through and billed to either a specific improvement project or a developer escrow account. The total for prosecution costs for January through September is $96,915. Through the month of June, according to Dakota County, the City of Eagan has received more in municipal fines than any other community in Dakota County. The total for the City of Eagan is $116,066.87, while the only other City over $100,000 is Burnsville with $114,728.03. l(0 Increase for Fire Department Officers At the August 9 work session, there was a request for additional information explaining the proposed officers' pay increase from a total pay 1990 of $58,200 to a 1991 total pay of $71,144. There was a recommendation that the 1990 total pay be adjusted by a percentage and ask the officers or their executive committee to determine how thef' ers' pay increase would be distributed. Attached on page is a copy of a breakdown of the officers' pay explanation. It is difficult to compare the compensation for part-time personnel which is the case for our volunteer firefighters who are receiving officers' pay; however, if the City Council determines that a percentage increase of the $58,200 is more desirable for the purpose of placing a ceiling on the compensation increase,this amount should be determined at the November 1 work session. An increase from $58,200 to $71,144 represents a 22.2 percentage increase while the number of officers' positions increases by one. For a comparison, the City of Lakeville has seventeen (17) officers and otal cost for 1991 is $26,730. See the attachment on page . This is the only data we have from another city regarding the number of officers and, therefore, does not represent a true comparison of other cities of comparable size. Fuel Costs An additional item that requires budget consideration is the increase in fuel costs. It appears that fuel costs will escalate by a minimum of 25 percent in 1991. In order to provide the necessary budgetary adjustments, an increase in expenditures of approximately $25,000 for the general fund is necessary. Unfortunately, this requires an additional reduction of expenditures or increase in revenues, which is unlikely, in order to maintain a balanced budget for 1991. The City Administrator will have recommendations regarding this item at the work session on Thursday. Personnel Costs/1991 Due to the budget constraints for 1991, only one new position is included in the entire General Fund and Public Enterprise expenditures, a police clerical position. The anticipated Police settlement, step increases within various departments and inflationary adjustments for union and non-union personnel alike is a total budget adjustment analysis is enclosed on page _. Assuming the State budget deficit is not as serious as expected and the legislature removes levy caps, the City can again consider additional personnel for budget 1992. Equipment Revolving Fund/CIP Request for 1991 Attached on pages through is a copy of the equipment requests for 1991 as roposed by the departments. It will be necessary to consider this as part of the budget at this workshop or a late November special City Council session in order to l'07 finalize the proposed spending for the public hearings scheduled in early December. City Administrator Attachments TLH/vmd 0 EAGAN. PARK, RECREATION AND FORESTRY "A SERVICE AGENCY" 0 Provides Direct Recreation Program ■ Provide Indirect Program Assistance ■ Provide Program Support Services ■ - Provice "Available" Resources Provide Speical Services to Various Agencies, Industries and Individuals 0 Provide Direct Recreation Programs: ■ Senior Citizen Activities 539 (45 teams) 1984: List of 25 24 ( 2 teams) 1990: List of 213 62 ( 5 teams) ■ Tiny Tots Recreational Activities 1988: 15 Sections 1990: 1990: 24 Sections 1990: N Special Education: Baby Sitting Clinics 1988: 75 Youth 1990: anticipate 620 (41 teams) 1990: 200 Youth 0 Adult. Softball 1988: 169 Teams 1990: 197 Teams ■ Lesson Programs Golf 1988: 60 Participants Tennis 1988: 187 Participants ArcheryNew Activity Under Development Provide In -Direct Services n Eagan Athletic Association -Softball 1988: 321 (26 teams) -Travel Softball 1988: 0 *Travel Baseball 1988: 37 (3 teams) -In-House Baseball 1988: 658 (47 teams) -Summer Bantam Soccer 1988: 134 (11 teams) -Travel Soccer 1988: 219 (14 teams) -Fall Bantam Soccer 1988: 286 (19 teams) -Fall In -House Soccer 1988: 454 (30 teams) ■F,agan Hockey Association 1987-88 15 teams 1989-90 21 teams 1990: 111 Participants 1990: 123 in 1st Session! 1990: 539 (45 teams) 1990: 24 ( 2 teams) 1990: 62 ( 5 teams) 1990: 1220 (87 teams) 1990: 163 (14 teams) 1990: 267 (18 teams) 1990: anticipate 360 (24 teams) 1990: anticipate 620 (41 teams) 35 hrs./week practice ice time 45 hrs./week practice ice time ■Adult Programs Unisys Broomball 1988: 6 teams *Tennis 1988: 0 -Blue Cross/Blue Shield •Tennis 1988: 0 *Rosemount, Inc. *Tennis 1988: 0 -Eco-Lab *Fall Softbal League 1988: 0 1990: 6 teams 1990: 24 teams 1990: 12 teams` 1990: 10 teams 1990: 12 teams *Eagan Blue Jays Baseball Team • 16 Home Dates *Burnsville, Eagan, Apple Valley Mixed Doubles League 1988: 0 • Church League 1988: 0 Support Services 6 teams ■Department Recreation Program Registrations 1988: 12 teams EF-agan Stagedoor Performers 8 teams • Workshop space 1988: 2 • Registration 1988: 2 • Board Liaison ■Burnsville -Eagan -Apple Valley Tennis Ladder •Tennis Courts Available For Use By 100 Members •Newsletter Duplication - 4 times a summer ■Eagan High School, Dakota Hills Middle School • Game, Practice Facilities • Tennis 1988: 0 • Football 1988: 0 •Soccer 1988: 0 • Softball 1988: 0 • Baseball 1988: 0 ■Physical Education Teaching Facilities • Grades 6-12 ■ Available Services 1990: 20 teams 1990: 1990: 8 teams 1990: 6 teams 1990 12 teams 1990: 8 teams 1990: 12 teams - ■Maintained Parks, Playfields, Shelters ■Playground Equipment ■Hockey and Pleasure Rinks ■'Tennis Courts Special Services ■Pavilion Reservations 1988: 73 1990: 122 * ** ■Shelter Reservations 1988: 63 1990: 42 *Only weekend date available before September 2 is July 7th at Trapp Pavilion. "Only weekend dates available before September 2 are August 12, 19, 25 & 26 at Thomas Lake Pavilion. ■Program Registrations 1988: 2,797 1990: 4,690 to date <July 4th Celebration • Restrooms *Picnic Tables ■High School Softball Tournament •Field Set-up • Concessions ■Picnic Kits 1988: 62 1990: 90 to date ■Dakota,Inc. • 1990 Fun Fest ■Other City Departments: re Police •Public Works •Engineering ■Forestry 250-300 calls a year ■Weed Program EAGAN PARKS & RECREATION 1991 BUDGET ANALYSIS A SPECIAL REPORT PREPARED FOR THE EAGAN CITY COUNCIL H. RECREATION o Recreation Programs for Youth, Adults and Seniors o Special Events III. PARK PLANNING o Plat and Residential development process: Review and Coordination o Park Planning/Design o Construction Documents o Contract Administration - Inspections o Public Projects/Landscape Reviews IV. PARK MAINTENANCE o Public Properties o Winter Rinks/Maintenance o Courts, Playfields o Natural Resources o Buildings o Trails/Buildings o Park Construction/Rehabilitation o Equipment Maintenance - Repair - Operations o Support Facilities o Community Services o Parks/Grounds/Turf V. FACILITIES MANAGEMENT - CUSTOMER SERVICES o Facilities Allocation - Permitting o Public Information o Agency Coordination VI. GENERAL MANAGEMENT o Staffing - Orientation - Training o Supervision o Commission -Council - Committees o General Management - Operations - Non -departmental ,Z�3 FUNCTIONS SALARIES SUPPLIES SERVICES OTHER TOTAL Recreation $203,800 $ 34,500 $1171500 $ 6,200 $362,000 Planning �rk 94,000 2,000 28,000 -0- 1245000 Parks Maintenance & 502,600 136,000 127,500 36,200 802,300 Operation Facility Management/ 74,000 -0- 18,500 -0- 92,500 Customer Service General Management/ 141,000 6,000 42,500 -0- 189,500 Non Departmental TOTALS: $1,0151400 $178,500 $334,000 $421400 $1,570,300 aj RECREATION (See Program Summary) 362,000 la 7.1 i _. � a _ � s � rr U •�i � 6B^ s Fi i�. o � � �C !!+p' gp O Ip n r6 ►..; O O !K Q I �6 Y to � «g�• Ir .•g6 p a 5'giz 8 O u 8 O 8 � $ yip � imp O t{J g g � g a g u 8 g g V 8 8 M4M4 q�g 8 8 A n j r m � � 5 o 8 8 e w 96 H 3 8 Q n _ fi N 2 8 vJS h6.g Ij a Ie� 8 8 $$ N N N N PARK PLANNING Plat and Residential $ 36,000 Development Processing Construction Documents 41,000 Contract Administration and 27,000 Inspection Public Project/Landscape Review 20,000 TOTAL $124,000 PARK MAINTENANCE Public Properties $ 35,700 Winter 100,700 Courts/Playgrounds 42,100 Natural Resources 23,000 Buildings _ 42,500 Trails/Boulevards 51,700 Parrs Construction/Rehabilitation 84,900 Equipment Maintenance/ 8%400 Repair and Operations Support Facilities 45,500 Community- Services 22,100 Parks/Grounds/Turf 228,500 TOTAL $766,100 33 CO D CC criz W� J2 00 m(1) LL, �Q H Aj CSD d N 0 W D d N T T T T O 0) 0) OD CD Go OD OD OD d OD M L GO CC N Go - W N OD N kD r� r — o a �o r a C O � ® C C r O O � O • O O � 0 C O 0.c CLp GENERAL MANAGEMENT Staffing, Orientation, Training $34,000 Supervision . 46,000 Commission/Council/Committees 34,000 Operations/General Management/ 75,500 Non -Departmental $189,500 5 � PARKS & RECREATION: PROPOSED 1991 BUDGET Salaries Part & Supplies Services & Other Charges Capital Percentage Increase 61,360 8.11 139590 8.22 369030 12.06 (10,650) $100,680 �1 � PARKS & RECREATION DEPARTMENT SALARIES: Full Time $28,040 Part Time 18,960 Benefits/Overtime 14,360 $61,360 PARTS SUPPLIES: *Recreational Equipment & Supplies $5,540 Field Equipment Repair Parts 2,550 Motor Fuels 29500 Medical/Rescue/Safety 11600 $12,190 SERVICES & OTHER CHARGES *Instructors $189830 *Officials 129810 Postage 19000 Insurance 21030 Electricity 19500 Tuition Reimbursement 800 Other Contractual 3,330 $40,300 *Represents Recreational Program Increases to be off -set by program revenues 41 PARKS & RECREATION REVENUES 1987 1988 1989 1990 Recreation Programs 80,499 1109578 129,287 161,241 Field Rent N/I NII 29572 4,040 Shelter Building NII NII 59095 7,075 Actual 809499 110,578 137,454 172,356 Budget 569750 74,650 809600 144,855 $23,749 $35,928 $56,854 $27,501 PARKS & RECREATION DEPARTMENT In 1989, under the "direct cost" accounting used for recreation programs, the totals of all programs were: Revenues $1269374 Expenses 143,596 Difference $17,212 However, two programs - Winter Skating Rinks ($24,108) and Summer Playgrounds ($15,202) accounted for $39,310 or 26% of the recreation budgets expenditure, and 4% of the revenues ($5,676) `l 3 K r O W Y U N W 0 O O O O 8 ; O I 1 1 x N I 1 Ln I q d I I r I b I I 1 WLD N I I N I 1 2 1 L I I I 1 p N 1 S O 1 N It U ix I 1 a I 1 I W ; O O U W 47 I I + O ; Z I 1 I 7 m 1 < I I S I N 1 1 ii 1 I 1 N � I 1 I 1 I 1 I 1 I - Z 1 I I I Y U 1 r W {p I 1 O K 1 I 1 1 N I I 1 I O r Ix W pOp P I O O + W O P I r I I O Oc Fn r r P I 1 1 ;I 1 ' M N r M A M I V1 N r v o I I I 1 1 1 IL o o 1 1 t - LM I 1 N 1 1 1 1 O I ; P C U I I Q c I it 1 OA I N L 7 a+ I I d I 1 'gyp+ LL � C CO J 1 O I M1 1 O m x.M- W ^ C 4 J w CD 0 1 I I 1 I 1 Y I 1 1 1 q I 1 L m / L I 1 1 q I 1 1 N W 1 I 1 1 • U I 1 V I 1 I 1 q I N ti V 1 1 W ; C I I J 1 p u W CK i q L 1 L o I U t I � N O 1 1 r d Ix 4 I O I I — I N C p I ^ r 1 1 r P M I I 1 K r O W Y U N W 0 O O O O 8 ; O M 1 1 N I N I O Ln I q d I I r I I I 1 1 N I I N I i N 1 1 � 1 i J I 1 i N i q I I i N I r I I i d 1 v i w O O N It I 1 1 W 1 1 • 1 .(• _ • • 1 2 . _ . 1 K • 0 1 O I _ K S' O _ 1 � 1 , k 1 , 1< 0 , O 1 _ I 1 1 2 r , • 1 2 1 r . 1 • O 1 _ 1 1 . 10 1 , _ I k 1 A • _ 1 1 1 S. _ 1 I K 1 A 1 r 1 • 2 _ � 1 1 1 Z 1 i I • I I 1 o 1 1 O I 1 1 0 • 1 . . • 1 1 •1 . 1 1 O 1 N . 1 1 1 1 01 1 1 1 , 1 1 10 1 H 1 1 S 1 {..� � • . , , 1 • 1 1 1 1 1 1 1 1 1 . . 1 . 1 1 1 I 1 1 1 1 � P ` d r , . • 1 � � 1 . 1 . • I • 1 I . - 1 1 1 1 • 1 1 1 1 1 1 . 1 1 1 - 1 1 1 1 1 r I • 1 I 1 1 I 1 1 1 1 , 1 , 1 1 1 1 1 1 1 1 1 � • 1 1 r I I _ 1 1 _ I _ 1 1 1 _ 1 1 _ 1 r 1 r • _ 1 _ 1 _ 1 _ . _ 1 QQ. 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I 1 •' 1 / • I 1 • � 1 L.r 1 r . r • r.1 I � • � 1 / 1 1 1 • I 1 / 1 • • �pj 1 O • O 1 OMM I C, 1 00 r O O i i i A i S i I1On O 1n / • 1 1• 1 r 1 N I 1 a 1 In 1 M • N 1 r 1 1 a 1 r 1 • 1 • 1 1 I 1 r / 1 r • I 1 1 1 1 1 r 1 I 1 • 1 � • 1 1 / 1 O O i O i O O i O I I 1 Q 1 p 1 0 In � 8 I I � 1 O 1 In 1 In ►` � N i i �} i In � M 1 N r r a 1 r I 1 • I 1 1 1 1 1 • 1 1 1 1 1 • 1 1 1 1 1 1 1 1 1 I 1 1 I F.1 w 1 r..• I •� 1 � 1 •� I r 1 I 1 1 1 1 1 I 1 1 1 1 1 1 r 1 1 • 1 1 1 • 1 • ' 1 1 1 1 1 1 , 1 • 1 1 r O 1 FI I •c IQ 1 I 1 �Q 1 1 111��� 1 1 1 1 1 1 1 1 • 1 � •r � r f 1 1 1 1 I • 1 1 1 • I I • 1 1 I 1 1 o o o o o o o o o r I Q oO 1 0 l o u'1 1n 1 r 1 V= I M (� � N , , In • O � �- I N r 1 1 N N 1 1 1 I 1 1 1 I 1 I 1 1 1 1 1 1 1 1 1 • r 1 1 1 1 .�- • N M �O VY PM O N � r • I � , r 1 Ir 1 a In 1. r • M 1 1 N 1 1 1 1 1 1 1 I 1 1 I 1 1 1 1 1 1 1 1 1 I 1 1 1 I N 1 0 I Vol rQ I ti I P 1 �Q I 1 .Q 1 In 1CDI l0 In 1 r I I r 1 :O t N 1 N 1 I N 1 M 1 I 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I • I I I 1 1 • 1 • / 1 I « • 1 1 1 (IA{I 1 1 1 1 1 1 • 0 ; 1 1 • 1 1 �. 1 1 � • 1 / 1 441, W �1 U Z 1 V • 1 m • 1 L • p / O I • > I I 1 O 1 1 1 1 1 L 1 1 • 1 N 1 y • u 1 1 V 1 • 1 1 r (� I m 1 L 1 1 1 1 1 V 1 1 1 1 0 1 • b 1 L 1 1 W • • C 1 r 1.. 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I • / 4 cc p 1 1 �l •� • F I N 1 1 • 1 1 , , • 1 9L 4c W If • • V�'1 1 Lf, r • N I N , N 1 f P r 1 M r 1 I d 1 1 a 1 d r 1 i 1 x 1 1 1 x I 1 x I r0 1 O • i 1 ti • O 1 M 1 O • t 1 /z�_1 1� 1 I N 1 M � O I I I I 1 1 1 rI• 1 I 1 1 1 1 1 1 I 1 1 1 1 1 1 I 1 1 I I 1 1 1 I 1 1 • 1 I 1 I 1 1 1 I r.. 1 Iti I w 1 wn 1 r� 1 r� I �•. 1 I 1 1 1 I • 1 I I•� 1 I i S1 O • O O r O 1 O O Ion w o C',OL V I V 1 1 I 1 1 1 1 r 1 V 1 1 i 1 I 1 I 1 1 i 1 I 1 / 1 • i 1 1 1 1 1 1 • I . I 1 •' 1 / • I 1 • � 1 L.r 1 r . r • r.1 I � • � 1 / 1 1 1 • I 1 / 1 • • �pj 1 O • O 1 OMM I C, 1 00 r O O i i i A i S i I1On O 1n / • 1 1• 1 r 1 N I 1 a 1 In 1 M • N 1 r 1 1 a 1 r 1 • 1 • 1 1 I 1 r / 1 r • I 1 1 1 1 1 r 1 I 1 • 1 � • 1 1 / 1 O O i O i O O i O I I 1 Q 1 p 1 0 In � 8 I I � 1 O 1 In 1 In ►` � N i i �} i In � M 1 N r r a 1 r I 1 • I 1 1 1 1 1 • 1 1 1 1 1 • 1 1 1 1 1 1 1 1 1 I 1 1 I F.1 w 1 r..• I •� 1 � 1 •� I r 1 I 1 1 1 1 1 I 1 1 1 1 1 1 r 1 1 • 1 1 1 • 1 • ' 1 1 1 1 1 1 , 1 • 1 1 r O 1 FI I •c IQ 1 I 1 �Q 1 1 111��� 1 1 1 1 1 1 1 1 • 1 � •r � r f 1 1 1 1 I • 1 1 1 • I I • 1 1 I 1 1 o o o o o o o o o r I Q oO 1 0 l o u'1 1n 1 r 1 V= I M (� � N , , In • O � �- I N r 1 1 N N 1 1 1 I 1 1 1 I 1 I 1 1 1 1 1 1 1 1 1 • r 1 1 1 1 .�- • N M �O VY PM O N � r • I � , r 1 Ir 1 a In 1. r • M 1 1 N 1 1 1 1 1 1 1 I 1 1 I 1 1 1 1 1 1 1 1 1 I 1 1 1 I N 1 0 I Vol rQ I ti I P 1 �Q I 1 .Q 1 In 1CDI l0 In 1 r I I r 1 :O t N 1 N 1 I N 1 M 1 I 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I • I I I 1 1 • 1 • / 1 I « • 1 1 1 (IA{I 1 1 1 1 1 1 • 0 ; 1 1 • 1 1 �. 1 1 � • 1 / 1 441, W �1 U Z 1 V • 1 m • 1 L • p / O I • > I I 1 O 1 1 1 1 1 L 1 1 • 1 N 1 y • u 1 1 V 1 • 1 1 r (� I m 1 L 1 1 1 1 1 V 1 1 1 1 0 1 • b 1 L 1 1 W • • C 1 r 1.. I �+ C 1 {t / L • L , L • « 1 Ci 1 O 1 / 41 1 1 41 / (� 1 �1 1 • LP y �• w i i w i M i t i Y i M O 1 Qr • In O 1 p! r (� 1 L • Yl L I G I L. 1 C • t 1 O 1 �) d I W I d 1 1 ! 1 d • � 1 1 I � • 1 1 I 1 I I r 1 • I • i 1 O N N 1 N 1 N 1 N On� � 1 i � 1 r , 1 1 • 1 P �O O a M LON J a �a P P urk a I 9 M N 4 N Ol L t N d I r I r I I x � I r I I a I r I I 1 I I I I I I 1 I 1 I I I r I r I 1 Lon : o OI O I I r 1 r I V 1 I 1 1 1 1 1 I ' I I r r I I I ; i M 1 v 1 I I I I I I r I r I I O 1 CO, I MO9 1 a I I I I I I 1 1 1 1 _ I I I I I ;I I 1 I 1 ' � r L" •O : r I O • O In O M a ti M : I ; I I 1 I I I O I P In I 1 I I 1 I ' 1 I I 1 0000 O In M : I I I I I 1 I (A 1 I � 1 I 1 I LL 1 I 1 d1 ' d 1 u 1 N I � 1 I 1 � I L V i W I O 0 of •� 1 O N 1 p I I 00 : O M 1 M a : a r � r x I .v'r 1 z I N 1 , 1 r 1 r : O 1 O O 1 r r : 1 I / / I 1 r I r I I X I X I X I X I : O I O : X � • Y • X 1 X r I _ 1 r I I I 1 O N O O O I P 1 a I 1 1 • I 1 P � P 1 M 1 1 1 r I P r O 1 41 on 1 1 1 1 1 u / V r O O 1 L C 1 L � 1 u 1 1 / V I u 1 1 L : 4 1 N / W S : I F , r 1 1 I • N PM I v r r _ M 1 000 1 0 1 eri o I 0 1 1 1 1 1 1 r , I I 1 o � o 1 , 1 1 1 1 1 1 I I ;1 I I 1 I r 1 r 1 r 1 1 1 1 O M I 1 N N I N I CD1 r 1 1 I 1 1 1 1 I 1 1 1 1 1 r 1 r I r I 1 1 1 p M 1 O I O N 1 N I N 1 1 1 r 1 , 1 1 1 1 , 1 ;r 1 r r 1 I , I 1 r 1 1 1 ;1 I , O � � 1 1 r I 1 , 1 1 1 1 I 1 , 1 , 1 1 1 O 1 O • O IPI O1 O N N i 1 r 1 , , I ' 1 1 1 1 1 1 I 0 1 1 , , , 1 , 1 1 ;, 1 ; O 1 � O 1 I 1 1 1 , , 1 , 1 1 1 , 1 1 , 1 I 1 I 1 1 1 I 1 I 1 I 1 r I 1 1 1 1 I 1 L I 1 1 M V 1 O 1 / 1 No L 1 L � IL i At , a , 1 , In t� O v , 1 r 1 r 1 r 1 r I r .c I o : o 1 1 o 1 ws N : a 1 a 1 M O M Ln i CO : V x a l N I I r l a 1 N r I If1 I 1 I 1 I L 1 1 1 Z S 1 1 1 1 N 1 Or � 1 O I x I O a M 1 N I 1 v 1 I 1 1 QQ1 i� LU u o N t � m I S 1 N 1 I 1 1 1 1 I N ' I 1 1 I r r 1 I I Q Y V O N F W 1 u Ckc 1 P.- -W LZ I �O O a M LON J a �a P P urk a I 9 M N 4 N Ol L t N d I r I r I I x � I r I I a I r I I 1 I I I I I I 1 I 1 I I I r I r I 1 Lon : o OI O I I r 1 r I V 1 I 1 1 1 1 1 I ' I I r r I I I ; i M 1 v 1 I I I I I I r I r I I O 1 CO, I MO9 1 a I I I I I I 1 1 1 1 _ I I I I I ;I I 1 I 1 ' � r L" •O : r I O • O In O M a ti M : I ; I I 1 I I I O I P In I 1 I I 1 I ' 1 I I 1 0000 O In M : I I I I I 1 I (A 1 I � 1 I 1 I LL 1 I 1 d1 ' d 1 u 1 N I � 1 I 1 � I L V i W I O 0 of •� 1 O N 1 p I I 00 : O M 1 M a : a r � r x I .v'r 1 z I N 1 , 1 r 1 r : O 1 O O 1 r r : 1 I / / I 1 r I r I I X I X I X I X I : O I O : X � • Y • X 1 X r I _ 1 r I I I 1 O N O O O I P 1 a I 1 1 • I 1 P � P 1 M 1 1 1 r I P r O 1 41 on 1 1 1 1 1 u / V r O O 1 L C 1 L � 1 u 1 1 / V I u 1 1 L : 4 1 N / W S : I F , r 1 1 I • N PM I v r r _ M 1 000 1 0 1 eri o I 0 1 1 1 1 1 1 r , I I 1 o � o 1 , 1 1 1 1 1 1 I I ;1 I I 1 I r 1 r 1 r 1 1 1 1 O M I 1 N N I N I CD1 r 1 1 I 1 1 1 1 I 1 1 1 1 1 r 1 r I r I 1 1 1 p M 1 O I O N 1 N I N 1 1 1 r 1 , 1 1 1 1 , 1 ;r 1 r r 1 I , I 1 r 1 1 1 ;1 I , O � � 1 1 r I 1 , 1 1 1 1 I 1 , 1 , 1 1 1 O 1 O • O IPI O1 O N N i 1 r 1 , , I ' 1 1 1 1 1 1 I 0 1 1 , , , 1 , 1 1 ;, 1 ; O 1 � O 1 I 1 1 1 , , 1 , 1 1 1 , 1 1 , 1 I 1 I 1 1 1 I 1 I 1 I 1 r I 1 1 1 1 I 1 L I 1 1 M V 1 O 1 / 1 No L 1 L � IL i At , a , 1 , In t� O v , 1 r 1 r 1 r 1 r I r .c I o : o 1 1 o 1 ws N : a 1 a 1 M O M Ln i CO : V i a l N I I r l a 1 N r I If1 I 1 I 1 I N 1 1 1 I 1 1 1 1 1 1 1 1 1 1 00 1 O I V1 I O M M 1 N I 1 CY1 I 1 I 1 1 N M N 1 1 I 1 1 1 1 I I 1 1 I 1 r 1 I � 1 N 1 N 1 1 I~.1 M H d O P J 1 P < 1 9 P M 0 O O I 1 1 1 io z : I I I I I 1 I r 1 I 1 I I 1 1 1 1 I . cc : I A I D I O 1 O 1 O . O 1 Q 1 I 1 I M 1 t N 1 1 I I I I 1 I 1 1 1 t 1 1 1 0 CD I 1 X I M I I I IcX I I X I e 1 1 X I I 1 1 t r 2 OO X 00 O I N I X . U1 I I 1 X I I 1 L X 1 M 1 1 1 X I I 1 1 X 1 1 1 1 X 1 1 1 1 1 r 1 1 1 1 : : I I 1 : 1 I 1 1 I I 1 1 1 I I 1 I D O O O I I 1 1 I 1 r 1 1 1 r 1 I : 1 1 1 1 1 1 1 I 1 1 I I 7 1 O 1 O 1 O I O 1 O I I o 1 1 U1 1 {n , 1 M 1 1 I I 1 I 1 1 1 1 I 1 M 0 1 O I I a 1 1 1 I N I 1 1 1 • 1 I. r 1 r 1 1 ; 1 1 Q I Q 1 Q 1 Q I Q O I 1 1 I 1 I 1 1 1 1 V 1 1 1 1 I 1 I : I : I I 1 r 1 I 1 1 1 I O I J I L l a l I J oc , Y I 1 {L I W I T Y I i u d L I O I « A 1 I I d 1 1 I I 1 1 1 1 Q 1 � 1 : W 1 Q. s : In� a :Mr .Mr 0 0 0 O 1 I o,on : I I r I I 1 I I I I I Q . Q 1 1 1 I r I , , , I , I I I 1 I , I 1 I t , I Dp, : 1- I O CY N 1 P 0 O O I 1 1 1 io z : I I I I I 1 I r 1 I 1 I I 1 1 1 1 I . cc : I A I D I O 1 O 1 O . O 1 Q 1 I 1 I M 1 t N 1 1 I I I I 1 I 1 1 1 t 1 1 1 0 CD I 1 X I M I I I IcX I I X I e 1 1 X I I 1 1 t r 2 OO X 00 O I N I X . U1 I I 1 X I I 1 L X 1 M 1 1 1 X I I 1 1 X 1 1 1 1 X 1 1 1 1 1 r 1 1 1 1 : : I I 1 : 1 I 1 1 I I 1 1 1 I I 1 I D O O O I I 1 1 I 1 r 1 1 1 r 1 I : 1 1 1 1 1 1 1 I 1 1 I I 7 1 O 1 O 1 O I O 1 O I I o 1 1 U1 1 {n , 1 M 1 1 I I 1 I 1 1 1 1 I 1 M 0 1 O I I a 1 1 1 I N I 1 1 1 • 1 I. r 1 r 1 1 ; 1 1 Q I Q 1 Q 1 Q I Q O I 1 1 I 1 I 1 1 1 1 V 1 1 1 1 I 1 I : I : I I 1 r 1 I 1 1 1 I O I J I L l a l I J oc , Y I 1 {L I W I T Y I i u d L I O I « A 1 I I d 1 1 I I 1 1 1 1 Q 1 � 1 : W 1 Q. s : In� a :Mr .Mr 0 0 0 O U 0 o,on : I I r I I 1 I I I I 1 I I 1 I r I N I N I 1 1 I I I Dp, : N O CY N 1 P rr I M I N : N U 0 a P M 64 r r O O O O i� O u1 O O O � O o O i i i Or O LU 0 r O i o r r � . r r r _ r V r r r . O a K N r r r r H M r r r r r . R7 r r Z i . . . < r S r V r M � Ar M N r O N r M r r Q t r M . r r Ln . F- W v K r ►- o F dw N O O C W 9w r O 0 � O H M Y �! O r 0 0 p0. d N P a < ol 4c O P O r i a O J r � < r a P M 64 r r O O O O i� O u1 O O O � O 0 O i i i Or O r r � . r r r M r r . . r r r . O v N r r r r M r r r r r . a r r . Ar M N r O N r M r r 111 r M . r r Ln . so 0 0 O O i 0 O O O O O M O M O M O O Lr M• A O s A MO1 N I 1 I 1 I 1 I 1 I _ 1 I I I 1 I O I I 1 I 1 I 1 I 1 I O I O N P S M m O I O I i a O y 1 1 1 1 o � , exp 1 W 2 ►� 1 � 1 L 1 1 1► I I 1 4 i F 1 1 `fsCl 1 1 1 1 , � 1 1 U Y 1 1 1 H W t7 1 1 1 1 W 1 1 O 1 r i 2 I 21- 46 M 1 I I I I 1 1 I , , r Z = 1 i i 1 1 O , 1 r Y #- U W 1 1 M r U C 1 I 1 I 1 1 1 1 1 1 Y M , I 1 1 , H I H 1 y 1 O , oo a W ! 1 M C W 1 S , 1 I 1 , ; 1 1 1 � 1 I M 1 , � I , , ; , 1 , , 1 1 1 I 1 1 1 , 1 i ; p OL O M O� !► 1 1 , 1 r 1 1 1 I 00. 1 4L OOC ; 1 0 S I 1 CD �D i P a , a 1 1 O 1 1 N 1 ; 1 1 1 11 i u ; CD H 1 N •+ d 1 1 1L en ; 1 1 1 d W Q ` '� N 1 1 I / 1 1 m 1 1 1 1 1 1 1 1 1 1 1 I 1 N 1 cob 1 d L 1 1 1 I L 1 ,= 1 I I U I 1 1 1 I 1 1 L 1 1 1 1 1 (A I .6c 1 M 1 ate+ � • u : O � d p 1 L 1 •il I I 1 1 d 1 • 1 1 U 1 1 yd C U 1 1 1 1 1 1 I 1 W C 1 1 d I 4 O , ! 1 1 1 •� 1 O I N I 1 Oc 1 I M U, Y C CL W ( 0. Q r 1 1 v I # I P M 0 O O O O O M O M O M O O Lr M• A O s A MO1 N I 1 I 1 I 1 I 1 I _ 1 I I I 1 I O I I 1 I 1 I 1 I 1 I O I O N P S M m O I O I i a O y 1 1 W I 1 H 1 1 ►� 1 � 1 L 1 1 1► I I 1 4 i F 1 1 1 O 1 r 1 A 1 � 1 M r a 0 P F M O M O CD LM PM Lf O M r d a an d ti O CIO M P LM N O M 9 W c 2 O � V i r v � o W V . . W � C7 r �. . 2 � a m . x V � 1 M . s �ae � 1� W V H N � O 06 ui ppr r O W cc F M O M O CD LM PM Lf O M r d a an d ti O CIO M P LM N O M 9 MEMO TO: GENE VANOVERBEKE FROM: JOHN J. OLINGER, ADMINISTRATIVE INTERN DATE: AUGUST 30, 1990 SUBJECT: CHARGES FOR PROSECUTION AND GENERAL LEGAL Here is the information you requested regarding the hourly charges for General Legal and Prosecution. CITY PROSECUTION GENERAL LEGAL RETAINER BURNSVILLE $85-90/hr $85-90/hr $ 0 APPLE VALLEY $85-90/hr $85-90/hr $ 0 MAPLE GROVE $80/hr $80/hr $ 0 ROSEVILLE $85-100/hr $85-100/hr CRIKDU $7000/mth CIVIL-$3000/mtn ST LOUIS PARK $65/hr $90-100/hr CR3XDaI$2000/mth LAKEVILLE $90/hr $90/hr $ 0 PRIOR LAKE $ 0 $85-100/hr CRIlMM$5000/mth GOLDEN VALLEY $70/hr $105/hr $ 0 S. ST. PAUL $83/hr $ 0 $15,000/yr BROOKLYN PARK $60-65/hr $60-100/hr $4056/mth EAGAN $80/hr. $80/hr $ 0 '3 - go- qo Officers Pay Explanation Title # of Positions 90 al Pay Positions 91 Total Pay Change Chief 1 $ 6,720 1 $ 7,560 + $ 840 Battalion Chief 2 8,640 2 8,640 1 0 Station Commander 0 0 5 9,720 + 9,720, Captain 3 2,880 4 4,320 + 1,440 Lieutenant 12 4,320 12 4,032 - 288 Training Officer 1 3,360 1 3,780 + 420 Asst Training Officer 17 12,240 9 7,560 - 4,680 Training Administrator 1 360 1 420 + 60 Engineer 1 2,100 1 2,400 + 300 Asst Engineer 4 2,304 4 2,688 + 384 Fire Prevention Officer 1 2,100 1 2,400 + 300 Systems Officer 1 1,440 1 2,100 + 660 Administration Officer 1 1,800 1 2,100 + 300 Property Manager 1 1,296 1 1,680 + 384 Station Manager 1 1,080 1 1,680 + 600 Asst Station Manager 5 1,800 5 2,520 + 720 SCBA Manager 0 0 1 1,344 + 1,344 Lead Captain 5 5,760 0 0 - 5,760 57 Proposed New Positions Asst Fire Prevention Officer Asst SCBA Manager Hose Manager Uniforms Manager Asst Administration Officer Asst Systems Officer $58,200 1 1,000 + 1,C 1 1,600 + 1, 6u,, 1 300 + 300 1 700 + 700 1 800 + 800 2 1.800 +_ 1,800 58 71,144 12,944 r- 4 R r N M ('\J M L w = c C 4- 4- U •r 0 •r Q1 0 r ti •r' � 4-) 4-3 ss 4-aaCIL +J 4- U U 0 t0 to t0 a 0 >. U U U 0 L l z I +) +-3 L G1 U 01 d 0 1 V •V •0 m Q O O (1) 3 i � H 1 w L L 4) C .r •r •r 3 N 1••ti I w 4-) 91 L •r i4-) 4j U M •r N N N U z 0 0 0 N 01 ^ d I 0< 10 N(nMI-- q i 0 W' I v000000001noImn Nr t7000NNNNN.OM 1 N 11 F -CV I wv rrr-toOtoOwNQ 1 O 11 (gym 1 . - I •11 W tT I (Da MMNNNNNN i It it Q I ( 11 a W 1 cr I 1 it t W 1 U) I Q I or-0001Omomoo . . . . . . . . LC) ccOOLOt1)tirf`OM � W I r-NNNNMMMNM +y Rt Z i H I 4 0 1 U) W 1 00000000000 00000000000 1 0 11 1 Oil WMNtDtD.4 V Vest -c0 I v 11 H () cr) I •. •. ^ • • • • ^ • •.1 -11 W 0) 1 1 N II Q r I I M 11 J Q I I II Q w I 1 n U7 I I z LU 1 000000000001011 F- 1 OOOONNVIqet Ntn I M II 0 I 0 0 0 0 m 0 r- r- f'- 0 q I r- II a (i1 I (p C7 C7 M r r r r r r I (0 II L;I r l I N II O I I I tl 1 U W I � I H LL Ml 00000000000101, 0 I OONNOONNNONINII m 1 r`00 00O0000It I I t()C' Ci CN.-rrrrr 1 et 11 I i I N 11 1 11 1 11 r N M ('\J M L w = c C 4- 4- U •r 0 •r Q1 0 r ti •r' � 4-) 4-3 ss 4-aaCIL +J 4- U U 0 t0 to t0 a 0 >. U U U 0 L l z I +) +-3 L G1 U 01 d 0 1 V •V •0 m Q O O (1) 3 i � H 1 w L L 4) C .r •r •r 3 N 1••ti I w 4-) 91 L •r i4-) 4j U M •r N N N U z 0 0 0 N 01 ^ d I 0< 10 N(nMI-- q 91PRJS GENERAL FUND COMPARATIVE SUMMARY OF TOTAL PERSONAL SERVICES DIFFERENT PROJECTED SALARY RATES S(0 Admn Request Admn Request using 4% using 5% Difference 1991 1991 1991 GENERAL GOVERNMENT ---------- ............ ------------ ............ ------- 01 Mayor i Council S 43,790 S 43,790 S 0 02 Administration 326,200 329,280. 3,080 03 Data Processing 51,790 52,280 490 05 Finance/City Clerk 528,530 531,120 2,590 06 Legal - - - 07 Community Development 888,390 896,020 7,630 10 Cable TV 51,410 ............ 51,910 500 S 1,890,110 ............ S 1,904,400 ............ S 14,290 PUBLIC SAFETY ............ ------------ ............ 11 Police S 3,093,730 S 3,118,380 S 24,650 12 Fire 498,500 ------------ 499,070 570 S 3,592,230 ............ S 3,617,450 ------------ S 25,220 PUBLIC WORKS ------------ ............ ............ 21 Public Works Engineering S 636,910 $ 642,310 S 5,400 22 Streets 8 Highways 421,750 425,270 3,520 24 Central Services Maintenance 203,350 ............ 204,460 ------------ .........--- 1,110 S 1,262,010 S 1,272,040 S 10,030 PARKS 8 RECREATION ............ ------------ ............ ----- 31 - ---------- Parks 8 Recreation S 1,031,400 S 1,038,130 S 6,730 32 Forestry 73,540 ............ 74,010 470 S 1,104,940 ............ ............ S 1,112,140 ............ S 7,200 OTHER ............ ............ 41 Contingency - - S - ------------ S - ............ ............ $ - ............ ------------ S ............ TOTAL GENERAL FO PERSONAL SERVICES S 7,849,290 S 7,906,030 S 56,740 S(0 i APPENDIX A Equipment Revolving Fund Ir r Data Processing: Ultimap System $72,000 `— Y Fire Station Link 15,000 Police Computers (5) 22,500 Computer (1) 4,500 Other Capital 37,560 $151,560 Finance: Microfilm Camera $ 20,000 Microfilm Reader 5,000 Cash Register 10,000 Community Development:. Pickup (Replacement) $ 13,800 Cable TV: $ 60,000 Police: $ 35,000 $ 13,800 $ 60,000 Police Squad Cars (9) $125,100 Copy Machine 7,000 $132,100 Fire: Pumper Replacement (1) $195,000 SCBA Air Compressor 9,100 $204,100 Streets: Self -Propelled Crack Router $ 21,000 Pickup (Replacement) 14,000 Single Axle Dump Truck/Plow 80,000 One -Ton Dump Truck 28,000 Central Services: $143,000 New Telephone System $ 10,000 Used Copier 5,000 Two -Ton Jib Crane 8,500 Wire Feed Welder 3,000 $ 26,500 s7 Parks & Recreation: New Tandem Axle Trailer $ 4,000 New Stripping Unit 4,000 89 & 90 Vehicle Replacmt (car) 16,000 90 Groundmaster #72 12,500 New Large Capacity Mower 50,000 Unit #312 Replacement 80,000 3/4 Ton 2-Whl Dry Pickups (2) 29,000 $195,500 Forestry: Root Ball Grabber $ 3,000 One -Ton Truck 24,000 $ 27,000 Total Capital98� L6W Revenue Source: 1990 Tax Levy $262,150 Cable TV Franchise Fees 60,000 Equipment Certificates/Other 666.410 S988,560 58 TO: -ROM: DATE: RE: MEMORANDUM TOM HEDGES, CITY ADMINISTRATOR KEN VRAA, .DIRECTOR OF PARKS & RECREATION OCTOBER 26, 1990 CAPONI ART GARDEN You asked that I prepare a brief listing. of issues pertaining to the Caponi Art Garden for Council consideration and direction. - They are as follows: 1. Commitment level of City to project and implement City resources a. Assistance with maintenance of the site. b. Assistance with design/planning of site with the development of graphics. C. Programming of the site for public use/visibility. 2. Zonin.Q of land for "park like use" to reduce taxes. 3. Assessments 4. Creatiniz of a Foundation: Legal council to create a foundation, file with State, obtain 501-3-C, use of legal staff, etc. 5. Difflev Road County Rd #30) development 6. Help with his "Spring Show for Alumni - Community" 51 MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 29, 1990 SUBJECT: 1991 BUDGET PROPOSAL FOR PUBLIC ENTERPRISE FUND Attached is a copy of the Public Enterprise Fund Budget for 1991 which includes water and fanitary sewer utilities. Attached on pages through is a summary sheet entitled "Public Utility Fund Net Income". The budget reflects a constant delivery of service with no request for additional personnel.. It is the desire of the Director of Public Works to continue the temporary maintenance personnel program that has provided approximately 67 days of employment for several temporary positions during seasonal periods. This philosophy reflects our corporate public policy of utilizing contractual, part-time and seasonal personnel as opposed to a greater reliance on full-time personnel. The final repayment to the consolidated debt service bond fund of a five (5) year program that was originally set up to finance original maintenance facility expansion in 1985 will be retired with equal payments from the water utility, and sanitary sewer utility. An additional account under capital outlay will provide 50 percent of the additional funding necessary to finance the most recent expansion/remodeling of the maintenance facility that was not covered by the $449,000 allocated in the 1990 budget under both the water department and the sanitary sewer. The amount is approximately $160,000 for each, water and sanitary sewer. Also attached on pages i through � is a copy of the proposed revenues for the iic Utility Fund. The following is additional summary for expenditures that are increasing at a rate higher than inflation in both the water and sanitary sewer utilities. 'Hater Department Utility Characteristic of all departments in the City, there is a heavier emphasis in the 1991 budget for safety training, operations and literature. A significant increase in the water department budget is shown in Account #4260 which includes the replacement of 1,000 meters at $75 each that will accommodate the City's future touch - read meter reading system which allows the meter reading to be done with a hand held computer and the information readily transferred to Utility Billing eliminating errors and transferring information more quickly to Billing. It is anticipated that this conversion process will take place over a ten to fifteen year period of time. Also included in that account is a filter treatment plant in the amount of $20,000 and the usual repair of water main breaks, pump repair, etc. for $27,900. There is also a new fund established that includes water main repairs and the inspection of -.,43 and #4 a total amount of $52,000. Attached on pages _:7through -are the budget worksheets. All other expenditures are consistent with the budget presented and adopted for 1990. In addition to the garage expansion debt, CDSPF repayment and office expansion are the following items: (2) GA52 Schonsted locators $ 750 (1) Gas detector 1,500 (1) Submersible pump 1,400 (1) Airless paint sprayer 1,300 The aforementioned capital items will not be included in the Equipment Revolving Fund but would be paid for, including the office expansion, as a direct expanse to the Public Enterprise Fund. sanitary sewer Utility The 1991 budget for the sanitary sewer utility request is less than that approved for 1991 due to the major reduction in the user fees paid to the Metropolitan Waste Control Commission (MWCC). This reduction is a result of a substantial credit being applied toward the 1991 estimated allocation, resulting from overpayment during 1989. The 1989 actual for MWCC charges was $1,697,178 and the budget figure the MWCC had suggested for 1990 appropriation was $2,254,000. As stated, the charge was higher than necessary and, therefore, the department request for 1991 has been lowered from the anticipated appropriation for 1990 to $2,135,000. Other increases include an additional $16,000 for professional services general, which includes additional appropriation for televising critical areas within the sanitary sewer system and a $4,550 service to Metro Relations, a consultant who, beginning in 1991, will monitor all the activities and actions of the MWCC. The City Administrator will provide more discussion regarding this proposed service at the budget work session. There are a number of capital items which include desk shelves, office chairs, lateral files, drawers, a schonsted locator, 300 feet of 6 inch discharge hose, a gas detector, a cutting torch kit, an air knife and hand held radio which total $24,345. Also included in the capital, outlay within the sanitary sewer and utility is a proposal for a zoo meter station upgrade in the amount of $5,000 and an air compressor for the vac truck at a proposed expense of $10,000. Like the water utility, all capital is a specifi allocation ofAthe Public Enterprise Fund. Attached on pages through are the budget worksheets. �I street Lighting This enterprise activity accounts for street lights which are being billed back to the users. This fund does not account for intersection lights which are paid for in the General Fund. The 1991 street lighting utility budget consists of only two (2) line items. The major portion of the budget is for electricity to operate the lights. The second line item which is highlighted in the 1991 budget for the first time is an administrative transfer to the General Fund. Over the years, the rates have pretty much offset the electricity costs with a small amount of revenue remaining in the utility fund. With a current count of nearly 1,500 lights, it is becoming a grater task to maintain the system and it is felt that it would be appropriate to provide a formal 15% markup for administration. That revenue would be transferred to the General Fund whexe the administrative costs are being absorbed. Enclosed on page is a copy of the street lighting budget. In summary, the Public Enterprise Fund Budget, which includes water utility, sanitary sewer utility and street lighting, as proposed, is similar to the budgetary appropriation approved for 1991. One additional public enterprise fund, storm drainage utility, is prepared in a preliminary budget draft. After further review, this budget will be distributed for City Council action at a future Council work session. City Administrator TLH/vmd 91NI20 CITY OF EAGAN 1991 BUDGET WORKSHEET PUBLIC UTILITY FUND NET INCOME IZ14r 6j;1 vo ; -47YA Vdifil Investment Interest 1,100,000 300,000 STREET STORM FUND Spec. Asmt. Interest WATER SEWER LIGHT DRAINAGE TOTAL REVENUE ------- ------- ------- --------- ---------- OPERATING REVENUE 375,000 375,000 Service Charges 2,395,000 2,870,000 112,000 5,377,000 Connection Permits 10,500 10,500 ------- -------- 0 21,000 Penalties 26,000 26,000 112,000 52,000 Sale of Meters 129,000 129,000 Other 22,300 200 22,500 Total Oper. Rev. --------- 2,582,800 --------- 2,906,700 ------- 112,000 -------- --------- 0 5,601,500 IZ14r 6j;1 vo ; -47YA Vdifil Investment Interest 1,100,000 300,000 1,400,000 Spec. Asmt. Interest 44,000 44,000 MWCC Interest 20,200 20,200 Conn Chg - Sup. & Stor. 375,000 375,000 Conn Chg - W.T.P. 165,600 165,600 Total Non -Open. Rev. --------- 1,684,600 --------- 320,200 ------- -------- 0 --------- 0 2,004,800 GRAND TOTAL REVENUE 4,267,400 3,226,900 112,000 0 7,606,300 DEDICATED REVENUE - NOT AVAILABLE FOR OPERATIONS Water Supply & Storage Service Charges 45,000 45,000 Connection Charges 375,000 375,000 Water Treatment Plant Service Charges - DS 714,150 714,150 Connection Charges 165,600 165,600 Water System Service Charges - R&R 162,000 162,000 Sewer System Service Charges - R&R 100,240 100,240 Storm Drainage Service Charges - R&R 0 Service Charges - E&M 0 Interest Earnings W.T.P. - DS 320,000 320,000 W.T.P - Const 360,000 360,000 Water R&R 135,000 135,000 Sewer R&R 140,000 140,000 Water Supply & Stor. 125,000 125,000 Capital Outlay Service Charges 90,000 ---------- 101,760 --------- ------- -------- 191,760 -------- Total Dedicated Rev. 2,491,750 342,000 0 0 2,833,750 REVENUE AVAILABLE FOR OPERATIONS 1,775,650 2,884,900 112,000 0 4,772,550 l�3 91NI20 EXPENSES OPERATING EXPENSES Personal Services Parts & Supplies Services & Other Chgs MWCC Service Chgs Purchase of Meters Total Oper. Exp. Depreciation Expense Total Oper. Exp. Incl. Deprec. CITY OF EAGAN 1991 BUDGET WORKSHEET PUBLIC UTILITY FUND NET INCOME STREET STORM FUND WATER SEWER LIGHT DRAINAGE TOTAL ------- ------- ------- --------- ---------- 332,160 285,910 218,110 26,525 812,265 214,640 96,600 2,135,000 112,200 --------- --------- ------ 1,474,735 2,662,075 96,600 740,000 460,000 --------- ---------- ------ 2,214,735 3,122,075 96,600 618,070 244,635 1,123,505 2,135,000 112,200 0 4,233,410 1,200,000 ---------------- 0 5,433,410 NON-OPERATING EXPENSES Debt Service Principal 250,000 250,000 Interest 1,130,120 1,130,120 Capital Outlay 172,450 184,345 356,795 Inter -Fund Transfer 39,700 39,700 15,400 94,800 Total Non-Oper. Exp. 1,592,270 224,045 15,400 0 1,831,715 TOTAL EXPEN. EXCL. DEPREC. 3,067,005 2,886,120 112,000 TOTAL EXPEN. INCL. DEPREC. 3,807,005 3,346,120 112,000 0 6,065,125 0 7,265,125 u d 1 1 �1 1 1 ^ I u o :2 i M � M i i i i oo i r N M i i i M CD pN P Co O t N ItN P N 10 IO N 0 O O 0 u 'O. 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I o 1 0 1 0 1 o P Q7 1 1 1 I C • ti 1 N 1 1 V1 1 1 1 1 1 N 1 N 1 O 1 1 1 I v f 1 1 1 1 N 1 1 1 1 1 1 1 1 • 1 1 • I 1 1 � r 1 1 1 • 1 1 1 1 1 1 I 1 1 1 1 0 1 v I NN r O 1 O 1 O 1 O 1 co 1Go 100 i A v v i v i P 1 •Q 1 1 I .Q 1 1 1 1 r f r 1 1 1 1 1 1 r 1 C) 1 P 1 r 1 O 1 O 1 Q 1 1 L0 1 1 O 1 C1 1 1 P 1 1 CO .Q 1 1 .} N 1 CI 1 1 N i� 1 N 1 1 1 1 . 1 1 1 1 • 1Ln 1 LM 1 1 1 N • r 1 f� 1 1 I 1 1 1 r 1 1 • I 1 1 1 1 41 1 > 1 1 1 1 1 I 41 L 1 • 1 L I • 1 1 I 1L d 1 1 1 u (,i 1 (/1 1 1 I � 1 C 1 41 1 • L � 1 41 I 1 1 d 1 1 O 1 (i 1 • 4� CD 1 In I 1 1 6 1 z 1 •r 1 1 I 1 is 1 O I 1 1 • 1 41 • L 1 M I Q 1 J I 1 1 1 > 1 N 1 41 1 ci 1 t 1 \ 1 • 1 1 L 1 I y 1 m 1 _OtJ \ 1 1 • � 1 1 41 • •C I 1 L 1 N 1 M 1 1 d 1 t 1 1'n a ). 1 41 1 q a+ C r d 1 y L 1 C 1 41 Q�E1� W 1 �. 41 I 41 I O I U 41 c•tj W Ol I G V ! i ' i 41 i •L a 1 a• pE 1 ID 1 41 ar \ r/i 1 Y 1 'L- 4j I c 1 i/1 1 y I 41 r cm V 1 �+ I I Q1 I 4/ 1 41 C 1 I L I C 1 •r V e I M 1 M d d 1 L r r �.r • •t 1 C 1 O r 1 31 1 M r •i. 41 41 '� 1 1 1 41 I 0 1 1 J 1 Q I r d 1 d 1 d • i I, u1 •_ I I I I 1 I I •� ~ N N J d U1 1A 1 \ 1 # I 1 J 1 I 1 1 # •t �t �T �T, �t J �t 1 �Y 1 f 1 1 1 I 1 I I 1 1 I I I � 1 1 1 l0 1 J 1 _ $ I o 1 1 J 1 > `Q W I U, F W o W 3 • r 1 � 1 V LA 1 Q 'o 1 O p 'Luj 1 P W 1 r p Q i I 1 P +NO 1 Q O O O I r R 1 G ++ I C I O u r L7 1 N Q 1 I L I C 7 a+ I IL Op1 I O I N y�''p77 y m Q 1 L X O a W P r O r a +,, o c I I W C I O I � 1 Y 1 d L 1 m I I H I a•1 • 1 I 1 a+ d O 1 i 1 > 1 O I I I � 1 1 1 l0 1 J 1 ad � 1 1 J 1 gig ' `Q W I F I. - 9L. a ! o W 3 • r 1 O 1 LA 1 Q 'o 1 1 I o 0 o o If1 1 1 1 1 I 1 I 1 I I I 1 I r I r I r 1 1 O 1 O I O O 1 N I 1 1 A 1 I I I 1 1 1 1 1 1 1 1 r I r 1 r 1 � 1 ' 1 � 1 1 1 1 1 1 1 N 1 0O, 1 p M 1 •O I •O 00 N 1 1 O O O 1 1 O 1 1 1 1 1 1 1 1 1 ; 1 � A O O N 1 1 N 1 1 1 1 Ln 1 1 1 I 1 I 1 1 N i O O 119 1 ; �Q 1 1 1 s ; 1 1 1 1 1 1 I I 1 I 1 1 1 I 1 I I I iI � I I M 1 1 1 I 1 I •7 1 L 1 1 I CL 1 W 1 I M I ;I Y1 M • •C 1 I w 1 L I tll 1 1 W ! 1 dl 1 I 1 ^ L IL � w 0 � 0 , I 1 I rn I o 1 0 l I 1 1 1 1 I I 1 I 1 1 I M i L00 ti 0 O N N Ln O M O In 0 Z co M v LM M O M M m v N N In N I r 1 _ p g ; 1 pOo O i ti O 1 1 O O 1 1 1UN O 8 1 C 1 N 1 N 1 O F O W i M 1 P ' M 1 O ' ' N V � 1 In N l 'o 1 � 1 ^' 1 M O r 1 o -n 1 1 1 1 r r w F- VI d W 1 C ' O O O O LM 8 ' ti ' C N N � O M p 43 W 1 1 i r M i O ; N i K 1 r 1'P'i N ' eN-- 1 � � O 1 I 1 � 1 � ' P M 1 OCD O 1 1 1 P 1 w N 1 i 1 N N LM 0 O CL o 1 1 o O I a ^ A ^ q M M ' O ' O aLM O N 1 C ^ ^ M OU u J O 1 O O ; n coLri P 11 W Q 1 M ' M 1 1 11 W ` m � G w O' LL.,O .1 c~ Ian P M .t ii q 1 W C ' 1 1 • 1 ^ II ID IN 11 •O 1 � 1 � 11 � y n •� p OC 1 1 V) ' 11 W 'C • K 0 11 �+ 1 1 N 1 : d N 11 L W I io 1 n 1 m m ate• � a � � 1 � ' � 1 o � II r- ii ~ to i oc 1 1 1 , 11 W Z # 1 O ' * O 1 O ' * J II ol ^ * M ' ' t O II P � 'o* � � N � � a ~ ' ' 1 i e ii •� 1 ry 1 w I r� 1 �. 1 •� 1 •� I r� 1 w.. 1 •� Z 1 1 1 I 1 1 I 1 1 1 1 f. / 1 O p ;CD � P C Z / P r 1 r r •Q r r M r r P 1 I � H W : r P 1 I A ( N 1 1 r O ; ; 1 1 I NI M r O 1 co r • N 1 1 1 1 I 1 1 N 1 1 1 1 I 1 I 1 1 1 I 1 •� 1 .. 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C 0 Ln 'M N N O M M N N N N r M O u1 Ln 110 0 O F 1 r F W ;. C) cc Q QH CL 1 P W = 1 O O I W K Co. P O 1 r 1 f- M 1 t 1 co O O O pO. P d � 6 1 C O u a P a o co rH m 0- rn K 1 d ate+ d E W tpo N_ 01 m t0 4 1 F L X N Cl. W P L O 4 1 �+ O C W S A m d L m H ChN IV \ O L 2 c NLU C AL W 1 h W h rj P •O 1 0 M M M P Ln O M N1 P O 10 O O G P 0 0 h O aD 1 , o o c p • O I • 1 M I , r • p 1 , N • f O • O 1 O • O 1 O • O , N r IA • Y 1 r 1 N • f I • 1 • _ 1 e • 1 • 1 • O , Yf1 1 • 1 1 1 •Q 1 C 1 1 1 r 1 , 1 , 1 O O � fn O C 1 N 1 1 1 N 1 f I , I 1 1 ao ti e N 1 h 1 ol C 1 , 1 , 1 1 N 1 N 1 f h 1 �►' 1 • M i •O i < c 1 1 I 1 I 1 1 1 1' 1 1 1 1 I 1 1 I 1 I J 1 1 , 1 , I 1 1 1 1 1 J 1 d 1 C 1 QI 1 � 1 1 • 'COO 0 , d • d , I �gj 1 a 1 c • OC 1 O • 1 1 I � d , u • 1 d 1 � • M L � • I 1 1 • 1 Y/1 1 r 1 1 1 • • O 4 I W el! C 0 Ln 'M N N O M M N N N N r M O u1 Ln 110 0 O F z � I C, o o p r Q A i f- i P- I.- F- W V CY y i O If1 . O O . O _ p. I'- CL WW= ; . f� 1� C W i i .MT ep i M i M i eCD ep � i � � I I � I OO �O P r N 'P O O N p M O H1 641 > v N N N N N m 0 O � . N I I I CL � o 0 o � o o f O P O 1= O O .A O M O P a � . N � N � I 00O Q � c r- � J � N M M � P a+ u u a P Q o o m ao M J CO O I.- M M J V i O O O co N N LL rn Vi 01 OD CO Q ^ f, . WM %. O O 0�0 W L O. a M i M i P d 0 C i W C Y d d p . . W 41 L- i E r a p IUD V O . L . . HLU H_ d . O40, F 10 I — Z I N K . . r H 3 5 O V d p L C M d tV co N X � d O41 P c W Y d m m V p P P O 1 1- M 2 ; J ! 1 7 1 r V ! 1 1 r 1 1 1 { OI I r 1 r 1 r 1 1 t 1 Y 1 I • • 1 I 1 r I r I 1 r 1 I r 1 r r r 1 1 • Y 1 1 O 1 o Y ppp { pOp 1 1 pOp I 1 • 1 1 • � 1 N 1 N 1 / I r I r 1 1 1 1 { 1 / • • 1 1 1 1 r r r 1 r 1 1 • 1 1 I 1 • I 1 1 I 1 t 1 • I 1 1 M O M I 1 M 1 1 S • 1 1 ! 1 I �} 1 1 M r • I 1 1 • 1 1 1 1 1 1 I I 1 1 • O • O O 1 O 1 o I • Sc 1 o1 1 � 1 1 1 I 1 N 1 O 1 N 1 N 1 M • I M 1 M 1 V1 • I I 1 In I 1 N 1 1 • • 1 1 I 1 • • 1 1 1 1 I 1 1 • 1 I 1 { 1 I 1 1 in 1 1H 1 1 • 1 INA • 1 pp , pp 1 1 1 1 1 1 I 1 1 I I 1 1 I 1 1 1 1 1 I I 1 1 1 I 1 VJ 1 I I 1 1 I I y 1 1 y • 1 1 to. • i / 1 1 W 1 C I L I I (�% • 1 1 1 ae S • :.i J I V L I' 1 • M 1 1 Q 1 I W L L 1 1 O I 2 • • / I tl► 1 u . I N yl 1 1 1 1 I • I I 1 1 1 1 I • 1 I M I • I O 1 41 MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBERE DATE: OCTOBER 26, 1990 SUBJECT: COMMUNITY INVESTMENT FUND Per our recent discussion I am providing an executive type summary of issues related to establishing a community investment fund modeled after the Minnetonka program. The establishment of this fund would allow for appropriate financial management of the accumulated balances in special assessment funds. The creation of this type of fund at this time would help reduce political pressure to spend the money for various projects in a reactionary environment, to spend the money to support operations or to try to put together a method to rebate the balances. The Consolidated Debt Service Bond Fund (CDSBF) currently has a balance of approximately $8 million which could be freed up through a formal defeasance of the bonds which remain payable in that fund. At December 31, 1990, those bonds will total $1,605,000 with the final maturities in 1997. The Minnetonka model includes the following provisions: 1. A new fund is created and all surplus moneys in each improvement fund which remain after all the costs of each improvement have been fully funded and which are not transferred to another spare improvement fund are transferred to the Community Investment Fund. Also deposited into the fund are: a. Collections received after all costs are covered and improvements are fully funded, b. Investment earnings on the moneys in the Community Investment Fund, and c. Any other moneys appropriated by the City Council or donated for the purposes of the funds. These items all become part of the principal. 2. Ninety (90)% of the annual investment earnings shall be available to spend on eligible projects. Ten (10)% shall be added to the principal. 3. Expenditures from the fund shall be solely for capital costs of projects of general benefit to the City. Under certain conditions, expenditures may be made from principal as a loan or advance. CITY ADMINISTRATOR HEDGES OCTOBER 26, 1990 PAGE TWO 4. There shall be an expenditure preference established: a. Projects funded within available interest earnings b. Projects using expenditures from principal with the capacity to repay the amount borrowed. C. Projects using expenditures from principal funds which have no other reasonable funding source, are non -revenue producing, require significant funding, and will provide otherwise unattainable community benefit. 5. Expenditures from the fund can be made only after compliance with the following procedure: a. The project has been included for at least two years in the City's formally adopted capital improvement program.. b. A public hearing must be held. C. Certain findings must be made by the City Council and incorporated into a resolution: 1) Community -wide benefit and consistent with other City goals, programs.or policies. 2) No .other available funding 3) The Community Investment Fund is' not replacing funding from another previously programmed or available source. 4) Two years in the approved CIP 5) If principal is used, demonstrated ability to repay the funds. 6) Estimate of ongoing annual operating and maintenance costs including the source of payment. d. If any of the expenditure limitations cannot be .met, an exception requires an affirmative vote of at least five Council members. 6. Reasonable expenses necessary for administration of the.fund are not subject to the expenditure limitations. 7. Amendments to the defined expenditure limitations can be made only upon the affirmative vote of at least six members of the Council. No other amendments' may be made except upon the affirmative vote of at least five members of the Council. K< CITY ADMINISTRATOR HEDGES OCTOBER 26, 1990 PAGE THREE Assuming that the City Council is supportive of this concept, there are a number of issues which should be addressed. The following is a list of those issues although it is certainly not an exhaustive list: 1. Should all available fund balances be transferred to this account and subject to the referenced controls or should certain items be funded first. 2. Should all special assessment fund balances be included. 3. What . are the implications for surpluses and/or deficits in the City's trunk funds. 4. Should the fund be expected,to grow due to the use of 90% of the interest as opposed to 100%. 5. Is the limitation to certain capital expenditures appropriate. 6. What would the appropriate expenditure preference be assuming numerous projects and limited funds. 7. What are the appropriate steps to allow for expenditures, or what procedure should be followed. 8. How easy or difficult should it be to amend the policy or ordinance. Please let me know if you would like any additional information or if you would like to discuss this in more detail. 1p�l Q Finance D ector/City Clerk 114 EJV/j eh MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: OCTOBER 261-1990 SUBJECT: ESCROW COLLECTION ORDINANCE IMPLEMENTATION As we have discussed recently it would be appropriate to get some additional clarification from the City Council regarding the implementation of this ordinance. Staff has generally taken the approach that the ordinance is only one piece of the collection effort and that a literal word for -word interpretation applied in every case is not the intent of the City Council. Since the ordinance has been in place for approximately 100 days, and this is an extremely sensitive issue, it is probably time to take another look. Specific issues are as follows: 1. Should applications be accepted and approval not given in cases of delinquent accounts or should the applications not be accepted until the delinquent accounts are cleared up. 2. In cases where there have been past delinquent bills of more than 60 days over a five (5) year period should a 200% escrow be required immediately. This is a heavy penalty- in situations where the City is at least partially responsible for the delinquency. 3. Should an account review board be set up on an on-going basis or on an ad-hoc basis when specifically requested by a developer. It is my opinion that the ordinance as it has been used is about as effective as it can be and that any effort to broaden or tighten the application will be counter productive. The waiver provision certainly allows the City Council the flexibility to implement the ordinance as they intended. Please let me know if you would like any additional information or if you would like to discuss the situation in more detail. A copy of the ordinance is attached for your reference. Finan'- Director/City Clerk Attachments EJV/ j eh KI ORDINANCE NO. I0S CITY OF EAGAN DAKOTA COUNTY, MINNESOTA AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 13 ENTITLED "SUBDIVISION REGULATIONS (PLATTING)" BY ADDING SECTION 13.11 REGARDING REQUIREMENTS FOR CITY APPROVAL AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 13.99. The City Council of the City of Eagan does ordain: Section__ 1: Eagan City Code Chapter 13 is hereby amended by adding Section 13.11, to read as follows: Subd. 1. City Approval.. City approval of a subdivision, rezoning, conditional use permit, building permit, grading and/or excavation permit under Section 4.30, or variance shall be granted only if the applicant and any corporation, partnership, or joint venture in which the applicant has a twenty-five percent (25%) or greater ownership interest: A. Has complied with all relevant statutory and ordinance requirements. B. Is in compliance with all ordinance requirements and conditions of City approval which have been granted to the applicant for any matter. C. Is not more than sixty (60) days delinquent from the date of billing in the payment of any fees, charges, special assessments, and other debts or obligations due the City based upon prior applications for subdivision, rezoning, conditional use permit, building permit, grading and/or_excavation. or variance approval on any land in the City or resulting development and the applicant provides sufficient safeguards to assure payment of existing debts within a reasonable time. Subd.. 2. Past Delinquent Bills. If an applicant for subdivision, rezoning, conditional use permit, building permit, grading and/or excavation or variance approval has a history with the City within the prior five (5) years of not promptly paying bills within sixty (60) days from the date of billing in. conjunction with such applications, even though the applicant is not currently delinquent, the City shall- require an escrow equal to 200% of the normal escrow to guarantee payment of City bills for reviewing the application and inspecting the development. Subd. 3. Account Review Board. If any applicant disputes the amount of any outstanding fee, charges, special assessments or other debt or obligation due the City based on prior applications for subdivision, rezoning, conditional use permit, building permit, grading and/or excavation or variance approval on any land in the City or resulting development, the applicant may request that the disputed amount be reviewed by the City's Account Review Board. The Review Board shall consist of a representative from the following City departments, Engineering, Finance, Administration and Community Development. If after review by the Account Review Board it is determined that the charges against the applicant's account are correct, all costs associated with the review will be the responsibility of the applicant. If, however, the charges are found to be incorrect, the costs will be the responsibility of the City.. All undisputed amounts shall- be paid prior to Review Board action. Amounts as determined by the Review Board shall be paid within 30 days of the Review Board determination. Subd 4. Waiver. The requirements of this Section may be waived by the City Council under the following circumstances: A. The applicant has provided sufficient safeguards to assure payment of debts or compliance with City requirements within a reasonable time after the City approval, or B. Enforcement of the requirements would result in a significant hardship to the applicant through no fault of the applicant or would result in an otherwise unfair situation. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to'the Entire City Code Including 'Penalty for Violation"' and Section 13.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ADOPTED by the City Council of the City of Eagan this 10th day of July, 1990.