11/01/1990 - City Council SpecialSPECIAL CITY COUNCIL MEETING
NOVEMBER 1, 1990
5:30 P.H.
1. ROLL. CALL
II. LABOR -.NEGOTIATIONS UPDATE/CITY AnK NISTRATORIS OFFICE
• M'c�- • Rv�l cum Cir-w,aKn•ti
III. CIGARETTE VENDING MACHINE LEGISLATION
IV. 1991 GENERAL FUND BUDGET CONSIDERATION
--,�_A. Parks and Recreation Budget/General Discussion
Regarding Caponi Property/Joint Discussion with
Advisory Parks and Recreation Comwission
B. All Other Accounts
V. 1991 PUBLIC ENTERPRISE FUND BUDGET CONSIDERATION
PROPOSED COMITY INVESTWT FUND ORDINANCE S (300,000
VII. CLARIFICATION ON ESCROW COLLECTION ORDINANCE
4
VIII. OTHER BUSINESS
Z.) iV L C
IZ . ADJ OBIT
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MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: ASSISTANT TO THE CITY ADMINISTRATOR DUFFY
DATE: OCTOBER 29, 1990
SUBJECT: COLLECTIVE BARGAINING UPDATE
Maintenance Bargaining Unit (Teamsters 320
The City Administrator, Public Works Director and Assistant to the
City Administrator originally met with representatives of the
bargaining unit on Thursday, October 11, to formally receive the
demands of the unit for the 1991/1992 contract, and on Thursday,
October 18, to present the City's reply.
Another meeting is set for 12:30 p.m. on Thursday, November 1, in
order to receive the maintenance unit's reply to the City's offer.
A copy of that reply will be furnished to the City Council at their
meeting that evening.
Police Association Bargaining Unit LELS
The City Administrator, Police Chief, Assistant to the City
Administrator and representatives of the Police Association
bargaining unit along with their business agent met with a mediator
from the State Bureau of Mediation Services on Friday, October 19,
1990. The unit repeated its proposal of August 29, 1990 in which
they asked for a 6.5% wage increase in 1990 and 5% in 1991 with
$245 toward the family premium in 1990 and half of the average
percentage increase for 1991. The City reiterated its offer of
August 10, 1990 of 5.722% increase for 1990 and 4% for 1991, with
$245 toward the family premium in 1990 and half of the lowest
percentage increase for 1991.
The mediator requested that both the association to back to its
members and the City go back to the Council to see if there is any
compromise either side is willing to make. He mentioned that the
union is concerned about the insurance contribution. The City did
tell the mediator that it feels its offer is more than generous
considering both internal and market comparisons.
The City Administrator will discuss this item with the Council at
its meeting on November 1. A second mediation session is set for
November 2. At that time, if the association and City cannot come
to an agreement, the mediator will certify to the state that
arbitration is necessary.
If you need any further information, please contact me.
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Assista t to the City Administrator
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MEMO TO: HONORABLE MAYOR AND CITY COdNCILMEMBERS �oa
FROM: CITY ADMINISTRATOR HEDGES • g �{ 1�`+"U.S%N
Wl-M� Q, r - c.
DATE: OCTOBER 29, 1990
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SUBJECT: SPECIAL CITY COUNCIL MEETING/THURSAAY, NOVEMBER 1, 1990
A special City Council meeting was scheduled for Thursday, November 1, 1990 by official
action of the City Council at a regular meeting held on October 2.
The main focus for the special City Council meeting is the general fund budget
consideration and for the first part of the budget review the Advisory Parks and
Recreation Commission will be present. Maintenance and programming philosophy and
the proposed Caponi Art Garden will be discussed. The APRC will be joining the City
Council at approximately 6:15. It is suggested that the City Council meet in the office of
the City Administrator for a light dinner as early as possible, preferably 5:15, and the City
Administrator will discuss the status of labor negotiations as it relates to the Police
mediation and public works/parks contract proposal. Following this discussion, it is
appropriate to move to the Conference/City Council area to resume discussion which
includes the cigarette vending machine legislation.
Attached without page number is a copy of a menu from Apple's, a new restaurant that
occupies Xavier's space in the Town Centre Shoppes shopping center. Please make a
selection off the menu and contact Karen prior to 10:00 a.m. on Thursday, November 1
to place the appropriate order.
LABOR NEGOTIATIONS UPDATE
After receiving direction at the Tuesday, October 16 City Council meeting regarding public
works negotiations. A meeting was held on October 18 and the City Administrator
presented a counter proposal for a two (2) year contract with that bargaining group. The
next meeting is scheduled for 12:30 p.m., Thursday, November 1, at which time the public
works negotiating team will present a revised proposal to the City. That information will
be shared at the special City Council meeting. The City Administrator also represented
the City Council in mediation regarding the Police contract on October 19. The mediator
has asked that certain concessions be considered by the City Council in order to settle
the Police contract to avoid arbitration. For additional information on this item, refer to
a memo prepared by Assistant to the City Administrator Duffy enclosed without page
number. The next mediation session is scheduled for Friday, November 2. beginning at
8:30 a.m.
i
CIGARETTE VENDING MACHINE LEGISLATION
Administrative Assistant Witt attended a seminar during late May
banning cigarette vending machines for the purpose of keeping c
children. The seminar was sponsored by the Association for Non -Smokers (ANSR).
Apparently, Dr. Forrester of the University of Minnesota Epidemiology Department
described their efforts to restrict cigarette accessibility to children. Dr. Forrester surveyed
senior high school students in Hastings, Stillwater and White Bear Lake and it was the
result of that survey that played a major part in White Bear Lake's decision to ban
cigarette vending machines. ANSR is very interested in adding Eagan to the list of
communities which have completely banned vending machine sales. ANSR will assist the
City with surveying cigarette sales in Eagan, developing ordinance language and/or
providing factual information to counter arguments of tobacco company lobbyists who
strongly oppose a ban. To respond to the City Council's desire to consider an ordinance
to either restrict cigarette machines or provide pa 'al restrictions on cigarette vending
machines information is attached on pages through for review and
consideration. This information includes a copy o those cities ich either totally ban
vending machine sales or include partial restrictions. The additional information provides
regulatory actions that are available to communities wishing to control children's access
to tobacco followed by vending machine ordinances that were passed by the cities of
Bloomington and White Bear Lake.
Following the discussion, staff will work with the City Attorney's office to prepare an
ordinance to restrict or ban cigarette vending machines if that is the desire of the City
Council, and present the City Code amendment at a regular City Council meeting.
1991 GENERAL FUND BUDGET CONSIDERATION
At the August 9 Special City Council meeting, the draft 1991 general fund budget was
reviewed in its entirety. At the regular City Council meeting held on August 21, two (2)
actions were required to satisfy truth in taxation legislation. 1) Certify to the County
Auditor by September 1, a proposed general tax levy for 1991 and 2) to set a public
hearing date and continued public hearing date to allow for a presentation and input by
the public regarding the 1991 budget as proposed. The dates of December 4 and 11
were the dates selected by the City Council.
There were a number of questions raised by the City Council at the August 9 meeting and
the City Administrator has coordinate response to that information by drafting a memo,
enclosed on pages through and arranging for a formal presentation by the
Director of Parks an Recreation regarding specific public policy questions that were
raised about the proposed Parks and Recreation budget increase for 1991.
The Parks and Recreation Commission is planning to join the City Council for the budget
discussion which will then be followed by general remarks regarding the proposed Caponi
Art Garden. Mayor Egan and City Councilmembers Pawlenty and Wachter, along with
the City Administrator and Director of Parks and Recreation, met with Mr. Caponi on
Saturday, October 20 to discuss the Caponi Art Garden concept. It was decided at that
meeting that the City Council would discuss the issue in further detail with the Parks and
Recreation Commission to bring about consensus on the level of commitment the City
should make to the project, specifically as it relates to any implementation of City
resources. For an outline of that discussion, r to a memo prepared by the Director
of Parks and Recreation enclosed on page . A memo was distributed to the City
Council several weeks ago to prepare for the C poni tour. The City Council may wish
to refer to this memo prior to the meeting on Thursday. Following the joint meeting with
the Advisory Parks and Recreation Commission, the APRC will adjourn to the City Council
Chambers and begin their regular monthly APRC meeting. The City Administrator will
then present the information pertaining to other questions that were raised by the City
Council at the August 9 work session which are also included in the general fund budget
memo attached for review.
1991 PUBLIC ENTERPRISE FUND BUDGET CONSIDERATION
Enclosed on pages pu through for City Council review is a memo and
pertinent attachments pertaining to the public enterprise fund budget which includes the
water and sanitary sewer utilities and streetlighting. Data concerning the storm water
drainage utility budget was not available until Friday, October 26, therefore this item will
be excluded for discussion at the Special City Council meeting on Thursday. The storm
water drainage utility budget can be included at a future work session.
PROPOSED COMMUNITY INVESTMENT FUND {ORDINANCE
The Director of Finance and City Administrator have reviewed in concept a community
investment fund ordinance that would provide a mechanism to control the spending of
City funds that have accumulated as a result of prudent investments prior to arbitrage and
those balances thathav accrued in various public improvement funds. For additional
information and a su a ted format, f r to a memo prepared by the Director of Finance
enclosed on pages through
CLARIFICATION 914 ES R W 9ZOILLECTIQ14 ORDINANCE
The City Council adopted an escrow collection ordinance that provides a legal framework
for the collection of outstanding escrows. The Finance Department is responsible for the
implementation of the ordinance and after several months of monitoring and collecting
escrow balances, questions ha"en raisedpy staff regarding interpretation, of the
ordinance. Attached on pages through Wl is a memo prepared by the Director
of Finance addressing these questions.
The City Administrator and Director of Finance are looking for Council interpretation.
OTHER BUSINESS
Enclosed on pages through is an informative memo. There are no
additional items for con ideration under Other Business.
ISI Thomas L. Hedges
City Administrator
3
Minnesota Communities with Ordinances to Restrict Cigarette Machines
Total Bans on Vending Machine Sales
Population covered by these ordinances: Approx. 413,620
About 10% of state population.
1. White Bear Lake
2. Chanhassen
3. Kenyon
4. Northfield
5. Bloomington
6. St. Louis Park
7. St. Cloud
8. Milaca
9. Brooklyn Center
10. Coon Rapids
11. Richfield
12. Cokato
13. Brooklyn Park
14. Waconia
15. Owatonna
16. ' Orono
17. Golden Valley
Partial Restrictions on Cigarette Vending Machines Sales
Population covered by these ordinances: Approx. 907,150
About 22% of state population
1. Big Lake
2. Blaine
3. New Brighton
4. Deer River
5. Redwood Falls
6. Shoreview
7. Minneapolis
8. St. Paul
9. Duluth
10.West St. Paul
11. Anoka
12. Cannon Falls
13. Hutchinson
14. Champlin
15. Jackson
16. Preston
17. Red Wing
18. Excelsior
19. Worthington
20. Kasson
Other Cities with Ordinances under Consideration
Population covered by these ordinances: Approx. 128,570
About 3% of state population
1. Faribault
2. North St. Paul
3. Mora
4. Austin
5. Monticello
6. New Ulm
7. Rochester
44 Communities, representing 1.4 million residents and 35% of the population,
have already taken action or are considering action to restrict cigarette machines.
Regulatory options open to communities who wish to control children's
access to tobacco.
1. Vending machine regulations, ranging from total bans on sales of tobacco from vending
machines to other less restrictive measures. Please refer to the page dealing with vending machine
options.
2. Restrictions on the method of over-the-counter sales. Since shop lifting is a method of acquiring
cigarettes used by some youngsters, some cities are considering ordinances requiring that cigarettes be
stored behind a counter, not sold as a self-service item. Of course cartons are also stolen, but single
packs are likely to be the target of inexperienced shoplifters like children. Tobacco companies will
supply over -head racks to vendors who wish to have behind -the -counter displays rather than aisle
displays. Although many stores are voluntarily selling from behind the counter, others object to the
proposed restrictions because of a fear of loss of revenue from tobacco companies. Tobacco companies
(as well as others) pay grocery stores for prominent display space (called slotting). Since grocery stores
operate on very low profit margins, extra income from slotting can be a significant part of the profit
picture. Some retailers have indicated that the income from slotting is about offset by the loss from
shoplifting. Advertising space might substitute for display space for stores who wish to maintain their
lucrative slotting contracts but avoid the shoplifting.
Model language:
Version 1
The City Council of XYZ finds and declares that:
The Surgeon General has determined that cigarette smoking is dangerous to human health;
The National Institute on Drug Abuse found that cigarette smoking precedes and may be predictive of
adolescent illicit drug use;
It is in the best interests of the children of this community to protect them from becoming addicted to a
life-threatening drug;
Open display makes tobacco products easier to shoplift and therefore more accessible to persons under
age eighteen (18).
The enactment of this ordinance directly pertains to and is in furtherance of the health, safety, and
general welfare of the residents of the City, particularly those residents under eighteen (18) years of age.
Definitions.
For purposes of this ordinance the following words and phrases shall have the meanings ascribed to
them in this section:
Tobacco Products means any substance containing tobacco leaf, including but not limited to, cigarettes,
cigars, pipe tobacco, snuff, chewing tobacco, and cigarette papers or wrappers.
Self-service Merchandising means open display of tobacco products that the public has access to without
the intervention of an employee
Self -Service Merchandising: Prohibited sales. It shall be unlawful for any person to offer for sale any
tobacco product by means of self-service merchandising.
S
Penalties:
Suggested penalties should be consistent with other city ordinances and could include temporary
suspension of license to sell cigarettes, forfeiture of bond, civil penalty, or community service
Version 2
An alternative to the above ordinance could be:
(Insert definition in language above.)
Definitions:
Individually Packaged means any package containing only one individually wrapped item. Included are
single packs of cigarettes, single bags of tobacco for rolling, individual cans of tobacco for chewing or
sniffing. Not included are cartons containing two or more individually packaged packs of cigarettes or
similar packages containing multiple cans or containers of tobacco suitable for smoking, chewing, or
sniffing.
It shall be unlawful for any person to offer for sale any individually packaged tobacco product by means
of self-service merchandising.
The rationale for this alternative is that children are more likely to steal single packs of cigarettes. Also
some retailers may find that storage required for behind the counter carton sales is difficult to arrange.
3. License required for the sale of tobacco products. This gives the city an additional measure of
control over vendors who fail to obey age of sale laws. Most Minnesota cities do require tobacco
licenses but few specify the procedure for loss of license and the consequences of sales of tobacco to
minors on that license.
Model ordinance
Definitions:
Tobacco -related product means cigarettes, cigars; cheroots; stogies; perique; granulated, plug cut crimp
cut, ready -rubbed, and other smoking tobacco; snuff; snuff flour, cavendish; plug and twist tobacco; fine
cut and other chewing tobaccos; shorts; refuse scrips, clippings, cuttings, and sweepings of tobacco; and
other kinds and forms of tobacco prepared in such manner as to be suitable for chewing, sniffing, or
smoking in a pipe, rolling paper or other tobacco -related devices.
Tobacco -related product sales.
No person shall keep for retail sales, or sell at retail any tobacco -related product any place in the city
without a license. A separate license is required for each location.
Conditions of license
A license shall be issued only to an adult of good moral character. No license shall be issued to an
applicant for sale of tobacco -related products at any place other than his/her established place of
business. No license shall be issued for the sale of tobacco -related products at a movable place of
business; nor shall any license be issued for the sale of tobacco -related products at more than one place
of business. A license holder may purchase more than one license. No person shall sell, furnish, or give
away any tobacco -related product to any person below the age of 18 years.
Fees.
The license fee shall be $100* per calendar year or part thereof with all tobacco -related product licenses
being renewed annually on April 1.
PO
License revocation. (version 1)
A licensee's authority to sell cigarettes at a specific location must be suspended by the city manager for
30 days if the licensee is found at that location to have sold cigarettes to a person under the age of 18
years. A six-month suspension shall be imposed for a second violation at the same location occurring
within a 12 -month period.
License revocation. (version 2)
A licensee's authority to sell cigarettes at a specific location may be suspended, denied or not renewed If
the licensee is found to have sold cigarettes to a person under the age of 18 years at that address. In the
case of a suspension, there shall be no license fee refund.
License inspection
License inspectors or persons as designated by the City Manager shall conduct periodic inspections of
all tobacco related products license holders. These inspections may include but shall not be limited to
surveillance including minors under the age of 18 who attempt to purchase tobacco products. The
inspector shall issue a license violation citation to any establishment which furnishes tobacco to a minor.
License revocation may be instituted following the issuance of a citation or criminal conviction of any
officer, director, manager, or other agent or employee of any licensee. Any sale by officer, director,
manager, or other agent or employee of any licensee shall be deemed and held to be the act or omission
of the licensee. The licensee shall be punishable in the same manner as if the licensee personally commit-
ted the act or omission.
Appeal Notice.
If the City Manager suspends or revokes a Iicense, the Manager shall send to the licensee, by certified
mail, return receipt requested, written notice of the action, and the right to appeal. The aggrieved party
may appeal the decision of the City Manager within ten (10) days of receiving notice of the City's action.
The filing of an appeal stays the action of the City Manager in suspending or revoking a license until the
City Council makes a final decision.
Procedure.
The City Council may appoint a committee of the Council or an independent hearing officer to hear the
matter, report findings of fact and a recommendation for disposition to the Council. Hearings on the
appeal shall be open to the public and the licensee or applicant shall have the right to appear and be
represented by legal counsel and to offer evidence in its behalf. At the conclusion of the hearing, the
City Council shall make a final decision.
* The license fee should be set to cover all expenses incurred by the city related to the licensing process
and any enforcement expenses. Typically these fees have been set so low (often less than $25) that it is
not possible for cities to carry on any enforcement activities without additional uncovered expenses.
4. An alternative to requiring only over-the-counter sales is to provide an incentive to sell over-the-
counter.
Cities may also wish to provide an incentive to vendors to provide proper training to employees on age -
of -sale law, refusal skills, etc. In alcohol regulations this incentive is provided through the licensing
process. The license fee could be set at a relatively high level. Any vendor who demonstrates proper
evidence that all employees receive training and/or any vendor who sells only over-the-counter could
receive a substantial discount on their license fee. The justification of the fee differential would be that
additional law enforcement would be required to monitor and prohibit abuses in cases where sales staff
are untrained and where there is little barrier to shoplifting.
Model Ordinance
Definitions
Tobacco -related product means cigarettes, cigars; cheroots; stogies; perique; granulated, plug cut crimp
cut, ready -rubbed, and other smoking tobacco; snuff; snuff flour; Cavendish; plug and twist tobacco; fine
cut and other chewing tobaccos; shorts; refuse scrips, clippings, cuttings, and sweepings of tobacco; and
other kinds and forms of tobacco prepared in such manner as to be suitable for chewing, sniffing, or
smoking in a pipe, rolling paper or other tobacco -related devices.
Self-service Merchandising means open display of tobacco products that the public has access to without
the intervention of an employee.
Individually Packaged means any package containing only one individually wrapped item. Included are
single packs of cigarettes, single bags of tobacco for rolling, individual cans of tobacco for chewing or
sniffing. Not included are cartons containing two or more individually packaged packs of cigarettes or
similar packages containing multiple cans or containers of tobacco suitable for smoking, chewing, or
sniffing.
Customer -assisted means only a store employee has access to the tobacco product and assists the cus-
tomer by supplying the product. The customer does not take posession of the product until it is pur-
chased.
Tobacco -related product sales. No person shall keep for retail sales, or sell at retail any tobacco -related
product any place in the city without a license. A separate license is required for each location.
Conditions of Iicense
A license shall be issued only to an adult of good moral character. No license shall be issued to an
applicant for sale of tobacco -related products at any place other than his/her established place of
business. No license shall be issued for the sale of tobacco -related products at a movable place of
business; nor shall any license be issued for the sale of tobacco -related products at more than one place
of business. A license holder may purchase more than one license. No person shall sell, furnish, or give
away any tobacco -related product to any person below the age of 18 years.
Fees.
The license fee shall be $500 per calendar year or part thereof with all tobacco -related product licenses
being renewed annually on April 1. Any license holder who has only customer -assisted tobacco sales
and no self-service merchandising shall be eligible for a discount of $250. Any license holder who
provides individually packaged items through customer -assisted service but has self-service merchan-
dising of carton products shall be elibible for a discount of $100. Any vendor who demonstrates that all
employees who sell tobacco products have been trained regarding legal requirements related to tobacco
sales and maintains records of employee training shall be eligible to receive a discount of $150.
License revocation. (version 1)
A licensee's authority to sell cigarettes at a specific location must be suspended by the city manager for
30 days if the licensee is found at that location to have sold cigarettes to a person under the age of 18
years. A six-month suspension shall be imposed for a second violation at the same location occurring
within a 12 -month period.
License revocation. (version 2)
A licensee's authority to sell cigarettes at a specific location may be suspended, denied or not renewed if
the licensee is found to have sold cigarettes to a person under the age of 18 years at that address. In the
case of a suspension, there shall be no license fee refund.
License inspection
License inspectors or persons as designated by the City Manager shall conduct periodic inspections of
all tobacco related products license holders. These inspections may include but shall not be limited to
surveillance including minors under the age of 18 who attempt to purchase tobacco products. The
inspector shall issue a license violation citation to any establishment which furnishes tobacco to a minor.
License revocation may be instituted following the issuance of a citation or criminal conviction of any
officer, director, manager, or other agent or employee of any licensee. Any sale by officer, director,
manager, or other agent or employee of any licensee shall be deemed and held to be the act or omission
of the licensee. The licensee shall be punishable in the same manner as if the licensee personally commit-
ted the act or omission.
Appeal Notice.
If the City Manager suspends or revokes a license, the Manager shall send to the licensee, by certified
mail, return receipt requested, written notice of the action, and the right to appeal. The aggrieved party
may appeal the decision of the City Manager within ten (10) days of receiving notice of the City's action.
The filing of an appeal stays the action of the City Manager in suspending or revoking a license until the
City Council makes a final decision.
Procedure.
The City Council may appoint a committee of the Council or an independent hearing officer to hear the
matter, report findings of fact and a recommendation for disposition to the Council. Hearings on the
appeal shall be open to the public and the licensee or applicant shall have the right to appear and be
represented by legal counsel and to offer evidence in its behalf. At the conclusion of the hearing; the
City Council shall make a final decision.
5. Prohibition against minors using false identification to purchase alcohol and tobacco.
This ordinance is designed to provide some protection to a vendor who makes a good faith effort to
restrict sales of controlled substances to children.
Model ordinance:
Use of false identification by minors prohibited. No person under the age of 18 years shall purchase
tobacco or tobacco related devices, as those terms are defined by Minn. Stat. sec 609.685, subds.1 (a)
and 1(b), using a drivers license, a Minnesota identification card, or other form of identification, which
is false, fictitious, altered or counterfeited as to age or any other material fact of identification. A person
convicted of violating this ordinance is guilty of a petty misdemeanor.
6. Require a surety bond of all tobacco license holders.
This bond could replace or be in addition to the license fee. The posting of a bond should increase
compliance of vendors with the age of sale laws.
Model ordinance:
No tobacco -related product license may be issued or maintained or renewed unless the applicant has
filed a bond of a surety company, licensed to do business in the State of Minnesota, in the sum of
$3,000*, with the City Clerk, said bond to be conditioned upon the licensee's compliance with all the
provision of Section — of the City Code and Section 609.685 of the Minnesota Statutes, and upon a
conviction of a Iicensee, his or her employee or agent of a violation of any of the provision of Section
XYZ of the City Code and Section 609.685 of the Minnesota Statutes, the bond filed, pursuant to this
Section shall thereupon be forfeited to the City and the City, through its City Attorney, may institute a
suit upon such bond in the name of the City for the entire amount of that bond and costs. Such a suit
upon the bond shall be in addition to any criminal penalties provided by law.
For more information contact ANSR at 1421 Park Avenue S. inneapolis, MN 55404; 6121339-1902.
Permission to reprint articles with credit to ANSR granted.
Cigarette Machine Regulation Options
Total ban
The easiest option in terms of enforcement. This approach was first taken by White Bear Lake. Total
bans have been adopted by numerous Minnesota cities including Bloomington, St. Cloud, St. Louis Park,
Milaca, Brooklyn Center, and Owatonna. Arguments favoring this option include: ease of enforcement,
fairness (ie. all machines are treated the same way) and symbolic impact (Tobacco is an illegal drug to
those under 18. Selling it from a vending machine fails to give a clear message that it is a dangerous
drug.) This option clearly diminishes the possibility of children accessing tobacco without dealing with a
clerk who is responsible for the sale.
Partial ban
Partial bans have taken several forms. The most common is prohibiting machine sales except in work
places (where the public does not normally have access.) Inmost communities this eliminates most
machines. The down side of this option is that in University of Minnesota research, children from 12 to
15 easily purchased tobacco from vending machines in work places unless there was a security guard
posted at the entrance of the building. Also, many children under 18 are employed part-time in work
places not frequented by the general public. In these cases the child -worker would have unlimited
access to the machine located in the company.
A partial ban proposed in several cities prohibits vending machines sales of tobacco in all public places
except bars and liquor stores.
The argument is made that since.children are either not allowed in these places or do not normally
frequent them, this is an unlikely place for children to purchase cigarettes. Informal research in several
communities (Bloomington, St. Paul, Ramsey, St. Cloud, Minneapolis, Brooklyn Center and others)
found that children had little difficulty entering bars and liquor stores and making purchases. Often
bartenders were helpful, giving directions to machines, assisting with balky machines even providing
correct change. This informal research was verified by formal research conducted by Dr. Jean Forster of
the U. of M. Further, although it is illegal for a child to enter a liquor establishment to purchase alcohol,
it is not illegal for a child to be in an establishment which has a liquor license. In fact, many cigarette
machines are located in "family restaurants" which have a liquor license. Many hotels have liquor
licenses.. Exempting liquor license holders would therefore exempt many hotels, another easy target for
young smokers. Another problem with this option is that it may create legal and enforcement prob-
lems. Legal problems are created in that artificial classes of merchants are created. Merchants treated
differently (and they may feel more harshly) could have a basis for suit because of "discriminatory"
provisions. Enforcement problems are created because judgment calls may be required by those at-
tempting to enforce the law and judgment calls may complicate any legal consequences for failure to
comply.
Partial ban with locking devices
This option is based on the theory that while some locations can not be feasibly monitored and therefore
some machines should be removed, other locations can be monitored so a less restrictive control such as
locking devices would be sufficient to control children's access to tobacco in those areas. This is an
option favored by the tobacco/vending industries. Please see the attached sheet on locking devices.
The same legal and enforcement problems exist with this option as with the partial ban.
Locking devices on all machines
This option has the advantage of treating all vendors the same, therefore avoiding the legal problems
present in the partial bans. This is the option selected by the City of St. Paul (effective date July 1, 1990).
Prior to the St. Paul ordinance there has been only one large scale test of the use of locking devices on
tobacco vending machines and that test was found to be ineffective in controlling children's access to
tobacco. This option must be viewed as costly and experimental. Since industry would be asked to
install locking devices which might be found to be inadequate, instituting more effective control at a
later point may be less palatable. Please see the attached sheet on locking devices.
Move machines to locations within full view of a responsible person.
This is the least burdensome and least effective control mechanism. In both formal and informal re-
search, location of the vending machine or presence of a person in charge had no demonstrated impact
on ease of children's tobacco purchases from those machines. In many situations "responsible adults"
assisted children in operating balky machines, furnished change, etc. In one municipal liquor store the
clerk was asked, after a child made a purchase, why he did not check her identification. He indicated he
was not aware it was necessary to check ID when the purchase made from a machine. Even after
written police notifications were sent to vending machines operators in one city, the purchase success
rate by under -aged buyers remained at 80%.
For more information contact ANSR at 1421 Park Avenue S., Minneapolis, MN 55404; 612'339-1902.
Permission to reprint articles with credit to ANSR granted.
Following is a vending machine ordinance modelled after the ordinance
passed by Bloomington.
Purpose
The City Council finds that substantial scientific evidence exists that the use of tobacco products causes
cancer, heart disease, and various other medical disorders. The City Council adopts the conclusions of the
Director of the National Institute on Drug Abuse that the majority of the three hundred twenty thousand
(320, 000) Americans who die each year from cigarette smoking become addicted to nicotine as adolescents
before the age of legal consentand that cigarette smoking precedes and may be predictive of adolescent illicit
drug use. It is the further finding of the City Council that the present legislative scheme of prohibiting sales
of tobacco products to persons under the age of eighteen (18) has proven ineffective in preventing such
persons from using tobacco products. The City Council has concluded that minors have ready access to
vending machines selling tobacco products and that the prohibition of the sale or dispensing of tobacco
products through vending machines will thereby promote the health safety and welfare of the residents of
the City, particularly those residents under eighteen (18) years of age.
Definitions
Tobacco Products - any substance containing tobacco leaf, including, but not limited to cigarettes, cigars, pipe
tobacco, snuff, chewing tobacco or dipping tobacco
Vending Machine - any mechanical, electric or electronic device which, upon insertion of money, tokens or
any other form of payment, dispenses tobacco products.
Prohibited Sales
No person shall sell, offer for sale, give away or deliver any tobacco product to any person under the age
of eighteen (18) years. No person shall sell or dispense any tobacco product through the use of a vending
machine.
Penalty
Violation of any provision of this Division shall be a misdemeanor.
White Bear Lake ordinance
Cigarettes; Prohibited Sales. No person shall sell or give away any cigarette or any tobacco product,
cigarette paper or cigarette wrapper to any person under the age of eighteen (18) years. No person shall sell
or dispense any cigarettes or tobacco product, cigarette paper or cigarette wrapper thouugh the use of a vending
machine. No person shall keep for sale, sell or dispose of any cigarette or tobacco product containing opium,
morphine, jimson weed, bella donna, strychnia, cocaine, marijuana or any other deleterious or poisonous
drug except nicotine.
This information sheet has been prepared by the Association for Nonsmokers -Minnesota (ANSR),
1421 Park Avenue, Minneapolis, MN 55404. CaII (611) 339-1901 for additional information.
P__
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 23,1990
SUBJECT: UPDATE AND RESPONSE TO REQUEST FOR ADDITIONAL INFORMATION
REGARDING THE PROPOSED 1991 GENERAL FUND BUDGET
A draft 1991 general fund budget was reviewed at a work session
held on August 9, 1990. The following information attempts to
address questions that were raised at the work session regarding
the cost for certain programs and services.
A question was asked during the review of the proposed revenues as
to why there is a difference in revenue forecast between electrical
and mechanical permits.
Budget estimates for both electrical and mechanical permits are
simply based on an average historical cost per permit and then
projected forward depending on the estimated number of permits.
The actual permit fee collected at the time of permit issuance is
calculated on an entirely different basis when comparing electrical
to mechanical. There is also a significant difference when
comparing residential to commercial permit costs because of the fee
structure. Therefore, the final numbers will be subject to the mix
of residential and commercial permits as well as to the time when
electrical or mechanical fee is actually paid. They are typically
not collected at the same time.
At the work session, an emphasis was placed on the importance of
contracting services to reduce the reliance on full-time personnel
and, secondly, collaborate with other entities of government in an
effort to share the cost of facilities, personnel and operations.
There was mention of the Hermantown experience, a City that is
adjacent to Duluth.
Finance Director VanOverbeke talked to Nancy Sirois, Clerk -
Treasurer of Hermantown, regarding this cost sharing. In that
discussion it was learned that'Hermantown has basically two cost
sharing agreements in process at this time. The first is a joint
powers agreement with the school district. As it was understood,
the primary purpose of this agreement is to provide a jointly
funded community recreation program. It appears that the agreement
allows for funding through the two governments of certain
activities, such as little league baseball, which are not provided
by any other association. The size of the City (6,759) and the
involvement of only one school district tends to limit the
complexity of the arrangement. For example, the 1990 budget is
$5,000.
The second agreement is somewhat more complex in that it provides
for joint ownership/operation of a hockey arena. The facility is
1a>
on school property and the City and a hockey association are also
involved. Pull tab gambling proceeds is one of the financing
mechanisms.
No agreements with the City of Duluth were mentioned in the
conversation.
The City has placed significant emphasis on contractual servicest to
reduce the necessity of full-time personnel by contracting the
following services:
1) Four (4) building inspection positions are currently
contractual, including mechanical, electrical, sign
inspector and one (1) general inspector.
2) The preparation of special assessment rolls and research
of special assessment projects is currently the
responsibility of a contractual position. The water and
sewer user rate study is also being prepared by this
individual.
3) The City
is using consulting firms for a number of
services
that other entities hire full-time personnel to
perform.
Those functions include:
a)
Risk management,
b)
Fiscal analysis to prepare and sell bonds,
C)
LOGIS, which includes hardware and the
development of software for computer
applications,
d)
Legal, including both prosecution and general,
e)
Graphic design and publication of documents by
local printing companies,
f)
Engineering inspection and design, performed
by the three (3) consulting engineering firms,
g)
Audit firm, which prepares the financial
report,
h)
Legislative, which includes tactic lobbyists
for legislation impacting the City.
4) The City is also sharing joint facilities/operations:
a) Joint fire training facility/shared with the
Cities of Apple Valley, Burnsville and Savage,
b) Mutual aid for all emergency services,
c) Joint Humane Society facility for Dakota
County cities,
d) Joint ambulance services with several cities
in Northern Dakota County,
e) Joint snow plowing and striping with'the City
of Burnsville and construction companies,
f) Compost with Dakota County,
g) Joint cable television studio and operations
with the City of Burnsville,
h) Joint purchasing with both Hennepin and Ramsey
Counties and the State,
i) Joint recreational programming with several
cities in Dakota County and school districts.
5) The City also maximizes the use of part-time and seasonal
personnel for general maintenance duties in the Streets
and Utilities Departments, recreational programming,
mowing of boulevards and parks and the monitoring of
weeds through the Parks and Recreation Department. Part-
time personnel are also used effectively in training
programs such as the Administrative Intern, interns in
the Engineering Division, Parks & Recreation and
Community Development.
A reflection on current operations illustrates the. amount of
flexibility the City has with its current operations by using
contractual personnel and sharing both facilities and operations
with other governmental entities. Rapid growth and limited
resources have caused our City to place more reliance on
contractual services and other governmental entities in order to
keep up with an adequate delivery of services.
Though the Fire Department is not considered as contractual, the
volunteer status offers a significant savings to the City given the
option of a full-time department. If the City were expected to
establish and provide its own ambulance service, acquire all the
hardware and hire full-time data processing personnel or any one of
the aforementioned services that are being provided on a
contractual basis or in collaboration with other units of
government, the expense would be astronomical to the City.
Providing local government services on a contractual basis was
essential to the 1980's and an even greater necessity for the
decade of the 90's.
Parks & Recreation Maintenance/Recreational Programs
At the August 9 work session, questions were raised as to how
recreational programs should be financed with an indepth review of
administrative and maintenance expenses and how they impact total
cost. Specific questions were raised about bowling, as an example,
as to whether this type of recreation service should be provided by
the private sector. Specifically, staff was asked to consider a
user fee for all programs that would net out administrative,
maintenance and other costs. From the public policy standpoint,
there was a question as to whether the City should be providing
services such as bowling and further, whether a joint powers
program would be beneficial with surrounding cities to provide
certain programming opportunities, i.e. golf.
There were also questions regarding the cost for maintaining park
shelter buildings, which led to a more important public policy
consideration, that being the construction of additional park
shelter buildings within the community.
�5
Certain public policy considerations should be addressed regarding
the level of service the City Council desires for its park
facilities and recreational programming. Building on the
discussion at the June 26 special City Council meeting when the
Director of Parks & Recreation explained the goals the Parks &
Recreation Department has subscribed to as a result of Parks'
master plan, the park referendum of 1984 and objectives of previous
City Councils, the format and level of service was addressed in
preparation of the 1991 budget. Memorandums regarding the cost for
park maintenance have also been shared as a distribution during the
past few months. The Director of Parks & Recreation was asked to
prepare a detailed analysis of what services are provided by the
Parks &.Recreation Department, the cost breakdown of these services
and raise pertinent questions regarding a level o service t at is
desirable for the community. Attached on pages through is
a copy of an outline that was prepared by the Director of Parks &
Recreation that will be the subject for a presentation at the
meeting. The Advisory Parks & Recreation Commission will be
present to provide input and assistance to the City Council in an
effort to provide a specific public policy focus on the purpose and
level of service to be administered by the Parks & Recreation
Department.
Comparative Analysis of Attorneys' Fees
At the August 9 work session, there was also a question raised
about the hourly rate proposed for general and prosecution work.
Currently and proposed for 1991, the fee for general legal work is
$80 per hour. There is a proposal by Kevin Eide to increase the
hourly fee from $75 to $80 for prosecution. There was a question
raised by the City Council as to whether the hourly fee should be
the same for prosecution work as that charged for general legal
work. The City Administrator was asked to research other
communities regarding the hourly charges for general legal and
prosecution. Attached on page .-f;3 is a copy of the survey.
It should be noted that all development related costs are billed at
a rate of $120 per hour while general legal work, which includes
general lawsuits and miscellaneous, is billed at the $80 per hour
rate. In order for the City Council to better appreciate the cost
for legal services, the City Administrator is providing a breakdown
of all legal costs for January through September, 1990. The total
payment for general legal work, which includes general lawsuits,
developer improvement projects, easements/vacations and
miscellaneous, is $288,247.72. Of that amount, $180,225.60 is a
direct expense to the general fund, including general lawsuits and
miscellaneous, while $1Q8,022.12 is the total of a breakdown for
developer improvements and easements/vacations which is a pass
through and billed to either a specific improvement project or a
developer escrow account. The total for prosecution costs for
January through September is $96,915. Through the month of June,
according to Dakota County, the City of Eagan has received more in
municipal fines than any other community in Dakota County. The
total for the City of Eagan is $116,066.87, while the only other
City over $100,000 is Burnsville with $114,728.03.
l(0
Increase for Fire Department Officers
At the August 9 work session, there was a request for additional
information explaining the proposed officers' pay increase from a
total pay 1990 of $58,200 to a 1991 total pay of $71,144. There
was a recommendation that the 1990 total pay be adjusted by a
percentage and ask the officers or their executive committee to
determine how thef' ers' pay increase would be distributed.
Attached on page is a copy of a breakdown of the officers'
pay explanation. It is difficult to compare the compensation for
part-time personnel which is the case for our volunteer
firefighters who are receiving officers' pay; however, if the City
Council determines that a percentage increase of the $58,200 is
more desirable for the purpose of placing a ceiling on the
compensation increase,this amount should be determined at the
November 1 work session. An increase from $58,200 to $71,144
represents a 22.2 percentage increase while the number of officers'
positions increases by one. For a comparison, the City of
Lakeville has seventeen (17) officers and otal cost for 1991
is $26,730. See the attachment on page . This is the only
data we have from another city regarding the number of officers
and, therefore, does not represent a true comparison of other
cities of comparable size.
Fuel Costs
An additional item that requires budget consideration is the
increase in fuel costs. It appears that fuel costs will escalate
by a minimum of 25 percent in 1991. In order to provide the
necessary budgetary adjustments, an increase in expenditures of
approximately $25,000 for the general fund is necessary.
Unfortunately, this requires an additional reduction of
expenditures or increase in revenues, which is unlikely, in order
to maintain a balanced budget for 1991. The City Administrator
will have recommendations regarding this item at the work session
on Thursday.
Personnel Costs/1991
Due to the budget constraints for 1991, only one new position is
included in the entire General Fund and Public Enterprise
expenditures, a police clerical position. The anticipated Police
settlement, step increases within various departments and
inflationary adjustments for union and non-union personnel alike is
a total budget adjustment analysis is enclosed on page _.
Assuming the State budget deficit is not as serious as expected and
the legislature removes levy caps, the City can again consider
additional personnel for budget 1992.
Equipment Revolving Fund/CIP Request for 1991
Attached on pages through is a copy of the equipment
requests for 1991 as roposed by the departments. It will be
necessary to consider this as part of the budget at this workshop
or a late November special City Council session in order to
l'07
finalize the proposed spending for the public hearings scheduled in
early December.
City Administrator
Attachments
TLH/vmd
0
EAGAN. PARK, RECREATION AND FORESTRY
"A SERVICE AGENCY"
0 Provides Direct Recreation Program
■ Provide Indirect Program Assistance
■ Provide Program Support Services
■ - Provice "Available" Resources
Provide Speical Services to Various Agencies, Industries
and Individuals
0 Provide Direct Recreation Programs:
■ Senior Citizen Activities
539 (45 teams)
1984: List of 25
24 ( 2 teams)
1990: List of 213
62 ( 5 teams)
■ Tiny Tots Recreational Activities
1988: 15 Sections
1990:
1990: 24 Sections
1990:
N Special Education: Baby Sitting Clinics
1988: 75 Youth
1990: anticipate 620 (41 teams)
1990: 200 Youth
0 Adult. Softball
1988: 169 Teams
1990: 197 Teams
■ Lesson Programs
Golf 1988:
60 Participants
Tennis 1988:
187 Participants
ArcheryNew Activity Under Development
Provide In -Direct Services
n Eagan Athletic Association
-Softball 1988:
321 (26 teams)
-Travel Softball 1988:
0
*Travel Baseball 1988:
37 (3 teams)
-In-House Baseball 1988:
658 (47 teams)
-Summer Bantam Soccer 1988:
134 (11 teams)
-Travel Soccer 1988:
219 (14 teams)
-Fall Bantam Soccer 1988:
286 (19 teams)
-Fall In -House Soccer 1988:
454 (30 teams)
■F,agan Hockey Association
1987-88 15 teams
1989-90 21 teams
1990: 111 Participants
1990: 123 in 1st Session!
1990:
539 (45 teams)
1990:
24 ( 2 teams)
1990:
62 ( 5 teams)
1990:
1220 (87 teams)
1990:
163 (14 teams)
1990:
267 (18 teams)
1990: anticipate 360 (24 teams)
1990: anticipate 620 (41 teams)
35 hrs./week practice ice time
45 hrs./week practice ice time
■Adult Programs
Unisys
Broomball 1988: 6 teams
*Tennis 1988: 0
-Blue Cross/Blue Shield
•Tennis 1988: 0
*Rosemount, Inc.
*Tennis 1988: 0
-Eco-Lab
*Fall Softbal League 1988: 0
1990: 6 teams
1990: 24 teams
1990: 12 teams`
1990: 10 teams
1990: 12 teams
*Eagan Blue Jays Baseball Team
• 16 Home Dates
*Burnsville, Eagan, Apple Valley Mixed Doubles League
1988: 0
• Church League 1988:
0
Support Services
6 teams
■Department Recreation Program Registrations 1988:
12 teams
EF-agan Stagedoor Performers
8 teams
• Workshop space 1988:
2
• Registration 1988:
2
• Board Liaison
■Burnsville -Eagan -Apple Valley Tennis Ladder
•Tennis Courts Available For Use By 100 Members
•Newsletter Duplication - 4 times a summer
■Eagan High School, Dakota Hills Middle School
• Game, Practice Facilities
• Tennis 1988:
0
• Football 1988:
0
•Soccer 1988:
0
• Softball 1988:
0
• Baseball 1988:
0
■Physical Education Teaching Facilities
• Grades 6-12
■ Available Services
1990: 20 teams
1990:
1990:
8 teams
1990:
6 teams
1990
12 teams
1990:
8 teams
1990:
12 teams -
■Maintained Parks, Playfields, Shelters
■Playground Equipment
■Hockey and Pleasure Rinks
■'Tennis Courts
Special Services
■Pavilion Reservations 1988: 73 1990: 122 * **
■Shelter Reservations 1988: 63 1990: 42
*Only weekend date available before September 2 is July 7th at Trapp Pavilion.
"Only weekend dates available before September 2 are August 12, 19, 25 & 26 at Thomas Lake Pavilion.
■Program Registrations 1988: 2,797 1990: 4,690 to date
<July 4th Celebration
• Restrooms
*Picnic Tables
■High School Softball Tournament
•Field Set-up
• Concessions
■Picnic Kits 1988: 62 1990: 90 to date
■Dakota,Inc.
• 1990 Fun Fest
■Other City Departments:
re
Police
•Public Works
•Engineering
■Forestry 250-300 calls a year
■Weed Program
EAGAN PARKS & RECREATION
1991 BUDGET ANALYSIS
A SPECIAL REPORT PREPARED FOR THE EAGAN CITY COUNCIL
H. RECREATION
o Recreation Programs for Youth, Adults and Seniors
o Special Events
III. PARK PLANNING
o Plat and Residential development process: Review and Coordination
o Park Planning/Design
o Construction Documents
o Contract Administration - Inspections
o Public Projects/Landscape Reviews
IV. PARK MAINTENANCE
o Public Properties
o Winter Rinks/Maintenance
o Courts, Playfields
o Natural Resources
o Buildings
o Trails/Buildings
o Park Construction/Rehabilitation
o Equipment Maintenance - Repair - Operations
o Support Facilities
o Community Services
o Parks/Grounds/Turf
V. FACILITIES MANAGEMENT - CUSTOMER SERVICES
o Facilities Allocation - Permitting
o Public Information
o Agency Coordination
VI. GENERAL MANAGEMENT
o Staffing - Orientation - Training
o Supervision
o Commission -Council - Committees
o General Management - Operations - Non -departmental
,Z�3
FUNCTIONS
SALARIES
SUPPLIES
SERVICES
OTHER
TOTAL
Recreation
$203,800
$ 34,500
$1171500
$ 6,200
$362,000
Planning
�rk
94,000
2,000
28,000
-0-
1245000
Parks Maintenance &
502,600
136,000
127,500
36,200
802,300
Operation
Facility Management/
74,000
-0-
18,500
-0-
92,500
Customer Service
General Management/
141,000
6,000
42,500
-0-
189,500
Non Departmental
TOTALS:
$1,0151400
$178,500
$334,000
$421400
$1,570,300
aj
RECREATION
(See Program Summary) 362,000
la 7.1
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N N N
PARK PLANNING
Plat and Residential $ 36,000
Development Processing
Construction Documents 41,000
Contract Administration and 27,000
Inspection
Public Project/Landscape Review 20,000
TOTAL $124,000
PARK MAINTENANCE
Public Properties
$ 35,700
Winter
100,700
Courts/Playgrounds
42,100
Natural Resources
23,000
Buildings _
42,500
Trails/Boulevards
51,700
Parrs Construction/Rehabilitation
84,900
Equipment Maintenance/
8%400
Repair and Operations
Support Facilities
45,500
Community- Services
22,100
Parks/Grounds/Turf
228,500
TOTAL $766,100
33
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GENERAL MANAGEMENT
Staffing, Orientation, Training $34,000
Supervision . 46,000
Commission/Council/Committees 34,000
Operations/General Management/ 75,500
Non -Departmental
$189,500
5
�
PARKS & RECREATION: PROPOSED 1991 BUDGET
Salaries
Part & Supplies
Services & Other Charges
Capital
Percentage Increase
61,360 8.11
139590 8.22
369030 12.06
(10,650)
$100,680
�1 �
PARKS & RECREATION DEPARTMENT
SALARIES:
Full Time $28,040
Part Time 18,960
Benefits/Overtime 14,360
$61,360
PARTS SUPPLIES:
*Recreational Equipment & Supplies $5,540
Field Equipment Repair Parts 2,550
Motor Fuels 29500
Medical/Rescue/Safety 11600
$12,190
SERVICES & OTHER CHARGES
*Instructors
$189830
*Officials
129810
Postage
19000
Insurance
21030
Electricity
19500
Tuition Reimbursement
800
Other Contractual
3,330
$40,300
*Represents Recreational Program Increases to be off -set by program revenues
41
PARKS & RECREATION REVENUES
1987
1988
1989
1990
Recreation Programs
80,499
1109578
129,287
161,241
Field Rent
N/I
NII
29572
4,040
Shelter Building
NII
NII
59095
7,075
Actual
809499
110,578
137,454
172,356
Budget
569750
74,650
809600
144,855
$23,749
$35,928
$56,854
$27,501
PARKS & RECREATION DEPARTMENT
In 1989, under the "direct cost" accounting used for recreation programs, the totals of all
programs were:
Revenues $1269374
Expenses 143,596
Difference $17,212
However, two programs - Winter Skating Rinks ($24,108) and Summer Playgrounds
($15,202) accounted for $39,310 or 26% of the recreation budgets expenditure, and 4% of
the revenues ($5,676)
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9
MEMO TO: GENE VANOVERBEKE
FROM: JOHN J. OLINGER, ADMINISTRATIVE INTERN
DATE: AUGUST 30, 1990
SUBJECT: CHARGES FOR PROSECUTION AND GENERAL LEGAL
Here is the information you requested regarding the hourly charges
for General Legal and Prosecution.
CITY
PROSECUTION
GENERAL LEGAL
RETAINER
BURNSVILLE
$85-90/hr
$85-90/hr
$ 0
APPLE VALLEY
$85-90/hr
$85-90/hr
$ 0
MAPLE GROVE
$80/hr
$80/hr
$ 0
ROSEVILLE
$85-100/hr
$85-100/hr
CRIKDU $7000/mth
CIVIL-$3000/mtn
ST LOUIS PARK
$65/hr
$90-100/hr
CR3XDaI$2000/mth
LAKEVILLE
$90/hr
$90/hr
$ 0
PRIOR LAKE
$ 0
$85-100/hr
CRIlMM$5000/mth
GOLDEN VALLEY
$70/hr
$105/hr
$ 0
S. ST. PAUL
$83/hr
$ 0
$15,000/yr
BROOKLYN PARK
$60-65/hr
$60-100/hr
$4056/mth
EAGAN
$80/hr.
$80/hr
$ 0
'3
- go- qo
Officers Pay Explanation
Title # of Positions 90 al Pay Positions 91 Total Pay Change
Chief
1
$ 6,720
1
$ 7,560
+
$ 840
Battalion Chief
2
8,640
2
8,640
1
0
Station Commander
0
0
5
9,720
+
9,720,
Captain
3
2,880
4
4,320
+
1,440
Lieutenant
12
4,320
12
4,032
-
288
Training Officer
1
3,360
1
3,780
+
420
Asst Training Officer
17
12,240
9
7,560
-
4,680
Training Administrator
1
360
1
420
+
60
Engineer
1
2,100
1
2,400
+
300
Asst Engineer
4
2,304
4
2,688
+
384
Fire Prevention Officer
1
2,100
1
2,400
+
300
Systems Officer
1
1,440
1
2,100
+
660
Administration Officer
1
1,800
1
2,100
+
300
Property Manager
1
1,296
1
1,680
+
384
Station Manager
1
1,080
1
1,680
+
600
Asst Station Manager
5
1,800
5
2,520
+
720
SCBA Manager
0
0
1
1,344
+
1,344
Lead Captain
5
5,760
0
0
-
5,760
57
Proposed New Positions
Asst Fire Prevention Officer
Asst SCBA Manager
Hose Manager
Uniforms Manager
Asst Administration Officer
Asst Systems Officer
$58,200
1
1,000
+
1,C
1
1,600
+
1, 6u,,
1
300
+
300
1
700
+
700
1
800
+
800
2
1.800
+_
1,800
58
71,144
12,944
r- 4
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q
91PRJS GENERAL FUND
COMPARATIVE SUMMARY OF TOTAL PERSONAL SERVICES
DIFFERENT PROJECTED SALARY RATES
S(0
Admn Request
Admn Request
using 4%
using 5%
Difference
1991
1991
1991
GENERAL GOVERNMENT
----------
............
------------
............
-------
01
Mayor i Council
S 43,790
S 43,790
S
0
02
Administration
326,200
329,280.
3,080
03
Data Processing
51,790
52,280
490
05
Finance/City Clerk
528,530
531,120
2,590
06
Legal
-
-
-
07
Community Development
888,390
896,020
7,630
10
Cable TV
51,410
............
51,910
500
S 1,890,110
............
S 1,904,400
............
S
14,290
PUBLIC SAFETY
............
------------
............
11
Police
S 3,093,730
S 3,118,380
S
24,650
12
Fire
498,500
------------
499,070
570
S 3,592,230
............
S 3,617,450
------------
S
25,220
PUBLIC WORKS
------------
............
............
21
Public Works Engineering
S 636,910
$ 642,310
S
5,400
22
Streets 8 Highways
421,750
425,270
3,520
24
Central Services Maintenance 203,350
............
204,460
------------
.........---
1,110
S 1,262,010
S 1,272,040
S
10,030
PARKS
8 RECREATION
............
------------
............
-----
31
- ----------
Parks 8 Recreation
S 1,031,400
S 1,038,130
S
6,730
32
Forestry
73,540
............
74,010
470
S 1,104,940
............
............
S 1,112,140
............
S
7,200
OTHER
............
............
41
Contingency
-
-
S
-
------------
S -
............
............
$ -
............
------------
S
............
TOTAL
GENERAL FO PERSONAL SERVICES
S 7,849,290
S 7,906,030
S
56,740
S(0
i
APPENDIX A
Equipment Revolving Fund
Ir
r
Data Processing:
Ultimap System $72,000 `— Y
Fire Station Link 15,000
Police Computers (5) 22,500
Computer (1) 4,500
Other Capital 37,560
$151,560
Finance:
Microfilm Camera $ 20,000
Microfilm Reader 5,000
Cash Register 10,000
Community Development:.
Pickup (Replacement) $ 13,800
Cable TV:
$ 60,000
Police:
$ 35,000
$ 13,800
$ 60,000
Police Squad Cars (9) $125,100
Copy Machine 7,000
$132,100
Fire:
Pumper Replacement (1) $195,000
SCBA Air Compressor 9,100
$204,100
Streets:
Self -Propelled Crack Router $ 21,000
Pickup (Replacement) 14,000
Single Axle Dump Truck/Plow 80,000
One -Ton Dump Truck 28,000
Central Services:
$143,000
New Telephone System $ 10,000
Used Copier 5,000
Two -Ton Jib Crane 8,500
Wire Feed Welder 3,000
$ 26,500
s7
Parks & Recreation:
New Tandem Axle Trailer $ 4,000
New Stripping Unit 4,000
89 & 90 Vehicle Replacmt (car) 16,000
90 Groundmaster #72 12,500
New Large Capacity Mower 50,000
Unit #312 Replacement 80,000
3/4 Ton 2-Whl Dry Pickups (2) 29,000
$195,500
Forestry:
Root Ball Grabber $ 3,000
One -Ton Truck 24,000
$ 27,000
Total Capital98� L6W
Revenue Source:
1990 Tax Levy $262,150
Cable TV Franchise Fees 60,000
Equipment Certificates/Other 666.410
S988,560
58
TO:
-ROM:
DATE:
RE:
MEMORANDUM
TOM HEDGES, CITY ADMINISTRATOR
KEN VRAA, .DIRECTOR OF PARKS & RECREATION
OCTOBER 26, 1990
CAPONI ART GARDEN
You asked that I prepare a brief listing. of issues pertaining to the Caponi Art Garden for
Council consideration and direction. - They are as follows:
1. Commitment level of City to project and implement City resources
a. Assistance with maintenance of the site.
b. Assistance with design/planning of site with the development of graphics.
C. Programming of the site for public use/visibility.
2. Zonin.Q of land for "park like use" to reduce taxes.
3. Assessments
4. Creatiniz of a Foundation: Legal council to create a foundation, file with State,
obtain 501-3-C, use of legal staff, etc.
5. Difflev Road County Rd #30) development
6. Help with his "Spring Show for Alumni - Community"
51
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 29, 1990
SUBJECT: 1991 BUDGET PROPOSAL FOR PUBLIC ENTERPRISE FUND
Attached is a copy of the Public Enterprise Fund Budget for 1991
which includes water and fanitary sewer utilities. Attached on
pages through is a summary sheet entitled "Public
Utility Fund Net Income".
The budget reflects a constant delivery of service with no request
for additional personnel.. It is the desire of the Director of
Public Works to continue the temporary maintenance personnel
program that has provided approximately 67 days of employment for
several temporary positions during seasonal periods. This
philosophy reflects our corporate public policy of utilizing
contractual, part-time and seasonal personnel as opposed to a
greater reliance on full-time personnel.
The final repayment to the consolidated debt service bond fund of
a five (5) year program that was originally set up to finance
original maintenance facility expansion in 1985 will be retired
with equal payments from the water utility, and sanitary sewer
utility. An additional account under capital outlay will provide
50 percent of the additional funding necessary to finance the most
recent expansion/remodeling of the maintenance facility that was
not covered by the $449,000 allocated in the 1990 budget under both
the water department and the sanitary sewer. The amount is
approximately $160,000 for each, water and sanitary sewer.
Also attached on pages i through � is a copy of the
proposed revenues for the iic Utility Fund. The following is
additional summary for expenditures that are increasing at a rate
higher than inflation in both the water and sanitary sewer
utilities.
'Hater Department Utility
Characteristic of all departments in the City, there is a heavier
emphasis in the 1991 budget for safety training, operations and
literature. A significant increase in the water department budget
is shown in Account #4260 which includes the replacement of 1,000
meters at $75 each that will accommodate the City's future touch -
read meter reading system which allows the meter reading to be done
with a hand held computer and the information readily transferred
to Utility Billing eliminating errors and transferring information
more quickly to Billing. It is anticipated that this conversion
process will take place over a ten to fifteen year period of time.
Also included in that account is a filter treatment plant in the
amount of $20,000 and the usual repair of water main breaks, pump
repair, etc. for $27,900. There is also a new fund established
that includes water main repairs and the inspection of -.,43 and #4
a total amount of $52,000. Attached on pages _:7through
-are the budget worksheets.
All other expenditures are consistent with the budget presented and
adopted for 1990.
In addition to the garage expansion debt, CDSPF repayment and
office expansion are the following items:
(2) GA52 Schonsted locators $ 750
(1) Gas detector 1,500
(1) Submersible pump 1,400
(1) Airless paint sprayer 1,300
The aforementioned capital items will not be included in the
Equipment Revolving Fund but would be paid for, including the
office expansion, as a direct expanse to the Public Enterprise
Fund.
sanitary sewer Utility
The 1991 budget for the sanitary sewer utility request is less than
that approved for 1991 due to the major reduction in the user fees
paid to the Metropolitan Waste Control Commission (MWCC). This
reduction is a result of a substantial credit being applied toward
the 1991 estimated allocation, resulting from overpayment during
1989. The 1989 actual for MWCC charges was $1,697,178 and the
budget figure the MWCC had suggested for 1990 appropriation was
$2,254,000. As stated, the charge was higher than necessary and,
therefore, the department request for 1991 has been lowered from
the anticipated appropriation for 1990 to $2,135,000. Other
increases include an additional $16,000 for professional services
general, which includes additional appropriation for televising
critical areas within the sanitary sewer system and a $4,550
service to Metro Relations, a consultant who, beginning in 1991,
will monitor all the activities and actions of the MWCC. The City
Administrator will provide more discussion regarding this proposed
service at the budget work session.
There are a number of capital items which include desk shelves,
office chairs, lateral files, drawers, a schonsted locator, 300
feet of 6 inch discharge hose, a gas detector, a cutting torch kit,
an air knife and hand held radio which total $24,345. Also
included in the capital, outlay within the sanitary sewer and
utility is a proposal for a zoo meter station upgrade in the amount
of $5,000 and an air compressor for the vac truck at a proposed
expense of $10,000. Like the water utility, all capital is a
specifi allocation ofAthe Public Enterprise Fund. Attached on
pages through are the budget worksheets.
�I
street Lighting
This enterprise activity accounts for street lights which are being
billed back to the users. This fund does not account for
intersection lights which are paid for in the General Fund. The
1991 street lighting utility budget consists of only two (2) line
items. The major portion of the budget is for electricity to
operate the lights. The second line item which is highlighted in
the 1991 budget for the first time is an administrative transfer to
the General Fund. Over the years, the rates have pretty much
offset the electricity costs with a small amount of revenue
remaining in the utility fund. With a current count of nearly
1,500 lights, it is becoming a grater task to maintain the system
and it is felt that it would be appropriate to provide a formal 15%
markup for administration. That revenue would be transferred to
the General Fund whexe the administrative costs are being absorbed.
Enclosed on page is a copy of the street lighting budget.
In summary, the Public Enterprise Fund Budget, which includes water
utility, sanitary sewer utility and street lighting, as proposed,
is similar to the budgetary appropriation approved for 1991. One
additional public enterprise fund, storm drainage utility, is
prepared in a preliminary budget draft. After further review, this
budget will be distributed for City Council action at a future
Council work session.
City Administrator
TLH/vmd
91NI20 CITY OF EAGAN
1991 BUDGET WORKSHEET
PUBLIC UTILITY FUND
NET INCOME
IZ14r 6j;1 vo ; -47YA Vdifil
Investment Interest
1,100,000
300,000
STREET
STORM FUND
Spec. Asmt. Interest
WATER
SEWER
LIGHT
DRAINAGE TOTAL
REVENUE
-------
-------
-------
--------- ----------
OPERATING REVENUE
375,000
375,000
Service Charges
2,395,000
2,870,000
112,000
5,377,000
Connection Permits
10,500
10,500
------- --------
0
21,000
Penalties
26,000
26,000
112,000
52,000
Sale of Meters
129,000
129,000
Other
22,300
200
22,500
Total Oper. Rev.
---------
2,582,800
---------
2,906,700
-------
112,000
-------- ---------
0 5,601,500
IZ14r 6j;1 vo ; -47YA Vdifil
Investment Interest
1,100,000
300,000
1,400,000
Spec. Asmt. Interest
44,000
44,000
MWCC Interest
20,200
20,200
Conn Chg - Sup. & Stor.
375,000
375,000
Conn Chg - W.T.P.
165,600
165,600
Total Non -Open. Rev.
---------
1,684,600
---------
320,200
------- --------
0
---------
0 2,004,800
GRAND TOTAL REVENUE
4,267,400
3,226,900
112,000
0 7,606,300
DEDICATED REVENUE - NOT
AVAILABLE FOR OPERATIONS
Water Supply & Storage
Service Charges
45,000
45,000
Connection Charges
375,000
375,000
Water Treatment Plant
Service Charges - DS
714,150
714,150
Connection Charges
165,600
165,600
Water System
Service Charges - R&R
162,000
162,000
Sewer System
Service Charges - R&R
100,240
100,240
Storm Drainage
Service Charges - R&R
0
Service Charges - E&M
0
Interest Earnings
W.T.P. - DS
320,000
320,000
W.T.P - Const
360,000
360,000
Water R&R
135,000
135,000
Sewer R&R
140,000
140,000
Water Supply & Stor.
125,000
125,000
Capital Outlay
Service Charges
90,000
----------
101,760
---------
------- --------
191,760
--------
Total Dedicated Rev.
2,491,750
342,000
0
0 2,833,750
REVENUE AVAILABLE FOR
OPERATIONS
1,775,650
2,884,900
112,000
0 4,772,550
l�3
91NI20
EXPENSES
OPERATING EXPENSES
Personal Services
Parts & Supplies
Services & Other Chgs
MWCC Service Chgs
Purchase of Meters
Total Oper. Exp.
Depreciation Expense
Total Oper. Exp.
Incl. Deprec.
CITY OF EAGAN
1991 BUDGET WORKSHEET
PUBLIC UTILITY FUND
NET INCOME
STREET STORM FUND
WATER SEWER LIGHT DRAINAGE TOTAL
------- ------- ------- --------- ----------
332,160 285,910
218,110 26,525
812,265 214,640 96,600
2,135,000
112,200
--------- --------- ------
1,474,735 2,662,075 96,600
740,000 460,000
--------- ---------- ------
2,214,735 3,122,075 96,600
618,070
244,635
1,123,505
2,135,000
112,200
0 4,233,410
1,200,000
----------------
0 5,433,410
NON-OPERATING EXPENSES
Debt Service
Principal 250,000 250,000
Interest 1,130,120 1,130,120
Capital Outlay 172,450 184,345 356,795
Inter -Fund Transfer 39,700 39,700 15,400 94,800
Total Non-Oper. Exp. 1,592,270 224,045 15,400 0 1,831,715
TOTAL EXPEN. EXCL. DEPREC. 3,067,005 2,886,120 112,000
TOTAL EXPEN. INCL. DEPREC. 3,807,005 3,346,120 112,000
0 6,065,125
0 7,265,125
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41
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBERE
DATE: OCTOBER 26, 1990
SUBJECT: COMMUNITY INVESTMENT FUND
Per our recent discussion I am providing an executive type summary
of issues related to establishing a community investment fund
modeled after the Minnetonka program. The establishment of this
fund would allow for appropriate financial management of the
accumulated balances in special assessment funds. The creation of
this type of fund at this time would help reduce political pressure
to spend the money for various projects in a reactionary
environment, to spend the money to support operations or to try to
put together a method to rebate the balances. The Consolidated
Debt Service Bond Fund (CDSBF) currently has a balance of
approximately $8 million which could be freed up through a formal
defeasance of the bonds which remain payable in that fund. At
December 31, 1990, those bonds will total $1,605,000 with the final
maturities in 1997.
The Minnetonka model includes the following provisions:
1. A new fund is created and all surplus moneys in each
improvement fund which remain after all the costs of each
improvement have been fully funded and which are not
transferred to another spare improvement fund are transferred
to the Community Investment Fund. Also deposited into the
fund are:
a. Collections received after all costs are covered and
improvements are fully funded,
b. Investment earnings on the moneys in the Community
Investment Fund, and
c. Any other moneys appropriated by the City Council or
donated for the purposes of the funds.
These items all become part of the principal.
2. Ninety (90)% of the annual investment earnings shall be
available to spend on eligible projects. Ten (10)% shall be
added to the principal.
3. Expenditures from the fund shall be solely for capital costs
of projects of general benefit to the City. Under certain
conditions, expenditures may be made from principal as a loan
or advance.
CITY ADMINISTRATOR HEDGES
OCTOBER 26, 1990
PAGE TWO
4. There shall be an expenditure preference established:
a. Projects funded within available interest earnings
b. Projects using expenditures from principal with the
capacity to repay the amount borrowed.
C. Projects using expenditures from principal funds which
have no other reasonable funding source, are non -revenue
producing, require significant funding, and will provide
otherwise unattainable community benefit.
5. Expenditures from the fund can be made only after compliance
with the following procedure:
a. The project has been included for at least two years in
the City's formally adopted capital improvement program..
b. A public hearing must be held.
C. Certain findings must be made by the City Council and
incorporated into a resolution:
1) Community -wide benefit and consistent with other
City goals, programs.or policies.
2) No .other available funding
3) The Community Investment Fund is' not replacing
funding from another previously programmed or
available source.
4) Two years in the approved CIP
5) If principal is used, demonstrated ability to repay
the funds.
6) Estimate of ongoing annual operating and
maintenance costs including the source of payment.
d. If any of the expenditure limitations cannot be .met, an
exception requires an affirmative vote of at least five
Council members.
6. Reasonable expenses necessary for administration of the.fund
are not subject to the expenditure limitations.
7. Amendments to the defined expenditure limitations can be made
only upon the affirmative vote of at least six members of the
Council. No other amendments' may be made except upon the
affirmative vote of at least five members of the Council.
K<
CITY ADMINISTRATOR HEDGES
OCTOBER 26, 1990
PAGE THREE
Assuming that the City Council is supportive of this concept, there
are a number of issues which should be addressed. The following is
a list of those issues although it is certainly not an exhaustive
list:
1. Should all available fund balances be transferred to this
account and subject to the referenced controls or should
certain items be funded first.
2. Should all special assessment fund balances be included.
3. What . are the implications for surpluses and/or deficits in the
City's trunk funds.
4. Should the fund be expected,to grow due to the use of 90% of
the interest as opposed to 100%.
5. Is the limitation to certain capital expenditures appropriate.
6. What would the appropriate expenditure preference be assuming
numerous projects and limited funds.
7. What are the appropriate steps to allow for expenditures, or
what procedure should be followed.
8. How easy or difficult should it be to amend the policy or
ordinance.
Please let me know if you would like any additional information or
if you would like to discuss this in more detail.
1p�l Q
Finance D ector/City Clerk
114
EJV/j eh
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE
DATE: OCTOBER 261-1990
SUBJECT: ESCROW COLLECTION ORDINANCE IMPLEMENTATION
As we have discussed recently it would be appropriate to get some
additional clarification from the City Council regarding the
implementation of this ordinance. Staff has generally taken the
approach that the ordinance is only one piece of the collection
effort and that a literal word for -word interpretation applied in
every case is not the intent of the City Council. Since the
ordinance has been in place for approximately 100 days, and this is
an extremely sensitive issue, it is probably time to take another
look. Specific issues are as follows:
1. Should applications be accepted and approval not given in
cases of delinquent accounts or should the applications not be
accepted until the delinquent accounts are cleared up.
2. In cases where there have been past delinquent bills of more
than 60 days over a five (5) year period should a 200% escrow
be required immediately. This is a heavy penalty- in
situations where the City is at least partially responsible
for the delinquency.
3. Should an account review board be set up on an on-going basis
or on an ad-hoc basis when specifically requested by a
developer.
It is my opinion that the ordinance as it has been used is about as
effective as it can be and that any effort to broaden or tighten
the application will be counter productive. The waiver provision
certainly allows the City Council the flexibility to implement the
ordinance as they intended.
Please let me know if you would like any additional information or
if you would like to discuss the situation in more detail. A copy
of the ordinance is attached for your reference.
Finan'- Director/City Clerk
Attachments
EJV/ j eh
KI
ORDINANCE NO. I0S
CITY OF EAGAN
DAKOTA COUNTY, MINNESOTA
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER 13 ENTITLED "SUBDIVISION REGULATIONS (PLATTING)" BY
ADDING SECTION 13.11 REGARDING REQUIREMENTS FOR CITY APPROVAL AND BY
ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 13.99.
The City Council of the City of Eagan does ordain:
Section__ 1: Eagan City Code Chapter 13 is hereby amended by adding
Section 13.11, to read as follows:
Subd. 1. City Approval.. City approval of a subdivision, rezoning,
conditional use permit, building permit, grading and/or excavation
permit under Section 4.30, or variance shall be granted only if the
applicant and any corporation, partnership, or joint venture in which
the applicant has a twenty-five percent (25%) or greater ownership
interest:
A. Has complied with all relevant statutory and ordinance
requirements.
B. Is in compliance with all ordinance requirements and
conditions of City approval which have been granted to the
applicant for any matter.
C. Is not more than sixty (60) days delinquent from the date of
billing in the payment of any fees, charges, special assessments,
and other debts or obligations due the City based upon prior
applications for subdivision, rezoning, conditional use permit,
building permit, grading and/or_excavation. or variance approval
on any land in the City or resulting development and the
applicant provides sufficient safeguards to assure payment of
existing debts within a reasonable time.
Subd.. 2. Past Delinquent Bills. If an applicant for subdivision,
rezoning, conditional use permit, building permit, grading and/or
excavation or variance approval has a history with the City within
the prior five (5) years of not promptly paying bills within sixty
(60) days from the date of billing in. conjunction with such
applications, even though the applicant is not currently delinquent,
the City shall- require an escrow equal to 200% of the normal escrow
to guarantee payment of City bills for reviewing the application and
inspecting the development.
Subd. 3. Account Review Board. If any applicant disputes the
amount of any outstanding fee, charges, special assessments or other
debt or obligation due the City based on prior applications for
subdivision, rezoning, conditional use permit, building permit,
grading and/or excavation or variance approval on any land in the
City or resulting development, the applicant may request that the
disputed amount be reviewed by the City's Account Review Board.
The Review Board shall consist of a representative from the following
City departments, Engineering, Finance, Administration and Community
Development.
If after review by the Account Review Board it is determined that the
charges against the applicant's account are correct, all costs
associated with the review will be the responsibility of the
applicant. If, however, the charges are found to be incorrect, the
costs will be the responsibility of the City..
All undisputed amounts shall- be paid prior to Review Board action.
Amounts as determined by the Review Board shall be paid within 30
days of the Review Board determination.
Subd 4. Waiver. The requirements of this Section may be waived
by the City Council under the following circumstances:
A. The applicant has provided sufficient safeguards to assure
payment of debts or compliance with City requirements within a
reasonable time after the City approval, or
B. Enforcement of the requirements would result in a significant
hardship to the applicant through no fault of the applicant or
would result in an otherwise unfair situation.
Section 2. Eagan City Code Chapter 1 entitled "General Provisions and
Definitions Applicable to'the Entire City Code Including 'Penalty for
Violation"' and Section 13.99 entitled "Violation a Misdemeanor" are
hereby adopted in their entirety by reference as though repeated
verbatim.
Section 3. Effective Date. This ordinance shall take effect upon its
adoption and publication according to law.
ADOPTED by the City Council of the City of Eagan this 10th day of
July, 1990.