10/02/1990 - City Council RegularAGENDA
REGULAR MEETING
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
MUNICIPAL CENTER BUILDING
OCTOBER 2; 1990
6:30 P.M.
I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE (BLUE)
II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE)
III. 6:45 DEPARTMENT HEAD BUSINESS (BLUE)
A. FINANCE DEPARTMENT
1. Receive the Bids/Award the Sale of: .1) $9,300,000 General Obligation -Revenue Water
System Bonds, Series 1990A, 2) $5,250,000 General Obligation Improvement Bonds, Series
1990B, 3) $250,000 General Obligation Equipment Certificates of Indebtedness, Series
1990C, and 4) $1,220,000 General Obligation Refunding Improvement Bonds, Series 1990D
IV. 6:55 - CONSENT AGENDA (PINK)
Q• 3 A. PERSONNEL ITEMS
P•4 B. LICENSE, Refuse/Recycling License, Aagard Environmental Services/St. Paul
P.I C. LICENSES, Plumbers
Pjp D. ELECTION Judges, General Election
�y E. CONTRACT 89-23, Acknowledge Completion/Authorize Final Payment (Various Trailway
PConstruction)
P(� F. FINAL PLAT, Galaxie Cliff Plaza 2nd Addition
P �'� G. RENEW Contractural Snow Removal Agreement
H. CONTRACT 90-07, Final Payment/Acceptance (1990 Sealcoating)
P•%� I. PROJECT 88V, Acknowledge Completion (Town Centre 100 - 6th Addition, Streets &
Utilities)
PROJECT 87 -BB, Acknowledge Completion (Brittany 10th - Streets & Utilities)
i% K. PROJECT 595, Receive Report/Order Public Hearing (Country Home Heights - Streets)
P 17 L. CHANGE ORDER #1, Contract 89-03 (Maintenance Facility Expansion/Remodeling)
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V. 7:00 - PUBLIC HEARINGS (SALMON)
A. VACATE Drainage & Utility Easement, Lot 2, Block 1, Greensboro 2nd Addition
VI. OLD BUSINESS (ORCHID)
A. CONTRACT 90-10, Receive Bids/Award Contract (Galaxie Cliff Plaza 2nd - Streets &
Utilities)
,;L�B. CARLSON Lake Park Improvements
C. AMENDMENT, Chapter 10,'Section 10.51, Residential Off -Street Parking
VII. NEW BUSINESS (TAN)
>t A. LICENSE, On -Sale Liquor & Sunday Sale of Liquor, Compri Hotel/Plaza Hotel Company
p,'j D B. LICENSE, Off -Sale Liquor, Greg Ward & Richard Ross, Liquor Shop, Inc/4250 Lexington
` Avenue South
so' C. REVIEW Dakota County Draft 5 Year Capital Improvement Program
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.�� D. VARIANCE, M. W. Johnson Construction, Inc., of 10' to the 30' Setback from a Public
Street, Lot 3, Block 1, Brittany 10th Addition, Located in the NE 1/4 of Sec 33
E. SPECIAL USE PERMIT, Jim Bartizal, To Allow Sales of Christmas Trees on Outlot, Thomas
Lake Center, Located in the SW 1/4 of Sec 28
F. CONDITIONAL USE PERMIT, Tom Thumb Food Markets, to Allow Motor Fuel Sales in a PD
Q' (Planned Development) Zoning District on Lot 1, Block 1, Bicentennial Addition Located
\\ South of Yankee Doodle Road, West of Washington Drive in the NE 1/4 of Sec 16
G. CONDITIONAL USE PERMIT, Safety Kleen, to Allow Outdoor' Storage in a LI (Light
Industrial) District on Lots 3 and 4, Block 1, Sibley Terminal Industrial Park Located
in the SE 1/4 of Sec 8
VIII. ADDITIONAL ITEMS (GOLD)
IR. ADMINISTRATIVE AGENDA (GREEN)
R. VISITORS TO BE HEARD (for those persons not on agenda)
XI. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCU.MEMBERS
DATE: SEPTEMBER 27, 1990
SUBJECT: AGENDA INFORMATION FOR OCTOBER 2 CITY COUNCIL
MEETING
After approval is given to the September 18, 1990 City Council minutes for a regular
meeting, Special City Council meeting minutes for the August 9 and September 13
meetings and the October 2, 1990 City Council agenda, the following items are in order
for consideration.
A. FINANCE DEPARTMENT
Item 1. Consider a Bid Award for the Sale of General Obligation Revenue Water System
Bonds, Obligation Improvement Bonds, Equipment Certificates and Refunding
Improvement Bonds—Four (4) separate bond sales were scheduled for Tuesday, October
2, which include:
1. $9,300,000 General Obligation - Revenue Water System Bonds, Series 1990A
2. $5,250,000 General Obligation Improvement Bonds, Series 1990B
3. $250,000 General Obligation Equipment Certificates of Indebtedness, Series 1990C
4. $1,220,000 General Obligation Refunding Improvement Bonds, Series 1990D
Although all four (4) bond issues are general obligations of the City and the City pledges
its full faith, credit and power to levy direct ad valorem taxes if necessary, the only bond
issue that is designed as a tax levy is the $250,000 general obligation equipment certificates
of indebtedness. The water system bonds will be paid through user fees and other water
department revenues while both the general obligation and improvement bonds and
refunding improvement bonds are paid by special assessments. Bids will be received at
the offices of Springsted until 12:00 noon on Tuesday, October 2, at which time they are
opened and tabulated by staff and witnessed by the City Administrator and Director of
Finance. A list of bidders and a recommended bid award will be presented as a part of
Department Head Business at the meeting on Tuesday.
Enclosed for City Council review without page number is copy of the official statement
for the bond offering. Standard and Poors has given this bond rating an A+. The rating
from Moody's has not been received.
Agenda Information Memo
October 2, 1990 City Council Meeting
ACTION TO BE CONSIDERED ON THIS ITEM: Please note that four (4) separate
motions will be necessary on this action: 1) to approve or deny the lowest bidder for the
sale of $9,300,000 general obligation revenue water system bonds, series 1990A, 2) approve
or deny the apparent low bidder for $5,250,000 general obligation improvement bonds,
series 1990B, 3) to approve or deny the apparent low bidder for $250,000 general
obligation equipment certificates of indebtedness, series 1990C, and 4) approve or deny
$1,220,000 general obligation refunding improvement bonds, series 1990D.
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Agenda Information Memo
October 2, 1990 City Council Meeting
There are twelve (12) items on the agenda referred to as Consent Items requiring one (1)
motion by the City Council. If the City Council wishes to discuss any of the items in
further detail, those items should be removed from the Consent Agenda and placed under
Additional Items unless the discussion required is brief.
PERSONNEL ITEMS
A. PERSONNEL ITEMS:
Item 1. Resignation/Police Investigator — The City has received a letter of resignation
from Investigator R bert O'Brien of the Police Department. A copy of that letter is
enclosed on page . Investigator O'Brien has accepted a position as a Special Agent
with the Minnesota Department of Public Safety, Gambling Enforcement Division.
ACTION TO BE CONSIDERED ON THIS ITEM: To accept, with regret, the letter of
resignation as submitted by Investigator Robert O'Brien of the Eagan Police Department.
%I
3830 Pilo: Knob Road
Eagan, Minnesota 55122
Phone: (612) 454.3900
FAX: (612) 454.0716
September 21, 1990
Thomas Hedges, City Administrator
Patrick Geagan, Chief of Police
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Tom and Pat:
police department
PATRICK J. GEAGAN
Chief of Police
KENNETH D. ASZMANN
opemlierts Capum
THOMASEGAN
Mayor
DAVID K,GUSTAFSON
PAMELA McCREA
TIM PAWLENTY
THEODORE WACHTER
Council Members
THOMAS HEDGES
Car Ad --valor
EUGENE VAN OVERSEKE
City Werk
Z hereby submit my resignation from the Eagan Police Department
effective October 5th, 1990. I have accepted a position as a
Special Agent with the Minnesota Department of Public Safety,
Gambling Enforcement Division. My area of responsibility will be
gambling enforcement for the State of Minnesota and nine Indian
Reservations. I look forward to the challenge that my new career
has to offer.
In the 18 years I have worked -for the Eagan Police Department, I
have been able to serve in many capacities, and I leave grateful
for the opportunity to have been a member. Those years have been
a great pleasure for me. I have watched both community and the
police department grow and change almost daily. I will miss
working closely with the department personnel.
Sincerely,
j
Robert O'Brien
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THE LONE OAK TREE. . THE SYMBC� OE ST'ifENGTH AND GROWTH IN OUR COMMUNITY
Equal Opportunity/Affirmative Action Employer
Agenda Information Memo
October 2, 1990 City Council Meeting
Item 2. Police Department Reorganization — A City of Eagan Police Officer has been
declared by physicians as unable to return to full police officer duties due to an injury on
duty and has been declared permanently partially disabled by a workers' compensation
administrative hearing. The City's workers' compensation advisors have suggested that the
most beneficial option for both the employee and the City in this situation would be to
return the employee to work at the City in a position other than that of a police officer,
if possible. Although this solution may not be available in all cases of a similar nature,
it is possible at this time to slightly reorganize the Police Department in order to
accommodate the placement of this employee in a new position. Due to the retirement
of one investigator and the resignation of another, it has been possible to create a new
position of Property Room/Administrative Technician in the Police Department, a position
the Chief of Police feels is necessary. This position has been placed at the City's
compensation level D. The reorganization will also involve the appointment of a new
investigator to replace Investigator O'Brien, the appointment of the two present
Community Service Officers to the two vacant sworn officer positions and the elimination
of one future Community Service Officer position (at the time the present Community
Service Officers become sworn Police Officers).
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the reorganization of the
Eagan Police Department, creating a new position of Property Room/Administrative
Technician and eliminating one future Community Service Officer position at the time the
two present Community Service Officers become sworn police officers.
Item 3. Property Room/Administrative Technician -- It would be appropriate at this time
to appoint Donn Smith to the position of Property Room/Administrative Technician at the
Eagan Police Department. .
ACTION TO BE CONSIDERED ON THE ITEM: To approve the appointment of Donn
Smith as Property Room/Administrative Technician at the Eagan Police Department.
Item 4. Police Officers — It would be appropriate at this time to appoint Todd
Kirchgatter as a Police Officer effective October 15 and Caridad Arendale as a Police
Officer effective November 5. Both persons are currently Community Service Officers with
the City of Eagan.
ACTION TO BE CONSIDERED ON THIS TI'EM: To approve the appointment of
Todd Mrchgatter as a Police Officer effective October 15 and Caridad Arendale as a
Police Officer effective November 5.
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Agenda Information Memo
October 2, 1990 City Council Meeting
Item 5. Project Planner — Over eighty applications were received for this position. After
screening of the applications by the Community Development Department, nine candidates
were invited to the Eagan Municipal Center for a written exercise and an interview. The
interviews were conducted by Community Development Director Runkle, City Planner
Sturm and Assistant to the City Administrator Duffy. It is their unanimous
recommendation that Kim Eggers be hired as a Project Planner for the City of Eagan,
subject to successful completion of the City's physical examination requirement.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Kim Eggers
as a Project Planner for the City of Eagan, subject to successful completion of the City's
physical examination requirement.
Item 6. Clerical Technician 3/Fire Department — Over two hundred applications were
received for this position. After screening of the applications, sixteen candidates were
invited to the Eagan Municipal Center for typing and written tests. From the testing
results, eight candidates were invited back for an interview. The interviews were
conducted by Fire Chief Southorn, Administrative Officer Flood and Assistant to the City
Administrator Duffy. It is their unanimous recommendation that Karen Kelly be hired as
the full-time Clerical Technician 3 for the Fire Department, subject to successful
completion of the City's physical examination requirement.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Karen Kelly
as the full-time Clerical Technician 3 for the Fire Department, subject to successful
completion of the City's physical examination requirement.
Item 7. Pre -School Program Instructors & Assistants/Change of Status — City
Administrator Hedges, Director of Parks & Recreation Vraa, and Recreation Supervisor
II Peterson are recommending that the status of the pre-school program instructors and
assistants for the City's seasonal recreation programs be changed from independent
contractors to temporary seasonal employees. Although legal arguments could be made
for classifying these positions as either contractual or seasonal employees, it seems more
appropriate at this time that these positions be classified as seasonal. This is a technicality
which will not affect the total expenditures for these positions. The appropriate amount
of funds will be transferred from the Park & Recreation Department's contractual to
seasonal employee fund.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve changing the status of
pre-school program instructors and assistants to temporary seasonal employees.
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Agenda Information Memo
October 2, 1990 City Council Meeting
Item & Seasonal Forestry/Boulevard Inventory Technician — Due to resignations of
seasonal employees, it was necessary for City Administrator Hedges to approve the hiring
of Rolf Tufte as a seasonal Forestry/Boulevard Inventory Technician in the Forestry
Division in order that Mr. Tufte could begin his employment prior to the October 2, 1990
City Council meeting. This item is informational and no action is required on the part of
the City Council.
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Agenda Information Memo
October 2, 1990 City Council Meeting
REFUSEIRECYCLING LICENSE/AAGARD ENVIRONMENTAL SERVICES
B. License, Refuse/Recycling License, Aagard Environmental Services/St. Paul --An application
for a combination residential/multiple dwelling/commercial refuse and recycling license has been
received of Aagard Environmental Services. All City requirements have been met and fees have
been paid in this regard.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a refuse/recycling
license for Aagard Environmental Services of St. Paul as presented.
PLUMBERS' LICENSES
C. Licenses, Plumbers --City Code requires that all plumbers operating in the City of Eagan be
licensed and that such licenses be renewed on an annual basis. Enclosed on page is a list
of those companies that are performing plumbing services in the City of Eaga . Those
applications are in order for consideration at this meeting.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the plumbers' licenses
as presented.
PLUMBERS LICENSES OCT. 2, 1990
1. Gilbert Mechanical Contractors, Inc.
2. The Plumbing Place, Inc.
Agenda Information Memo
October 2, 1990 City Council Meeting
GENERAL ELECTION JUDGES
D. Election Judges, General Election --A list of the election judges for the general election of
November 6, 1990 is enclosed on page -IL for your review. The list is in order for Council
consideration at this time.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of election judges for
the general election of November 6, 1990 as presented.
APPROVAL LIST OF JUDGES TO WORK
GENERAL ELECTION
NOVEMBER 6, 1990
DEMOCRAT
REPUBLICAN
Jean Fontaine Jan Giefer
Marge Jacobs
Barbara Shields Elaine Jones
Lynn J. Fieman
James Driscoll
Lois Agrimson
Evelyn Cota
Rita Dandurand
Fran Bohn
Gladys Byrnes
John Bellows
Joan Bohlig
James Kennedy
Irene D. Kreidberg
Helen Kenndy
Patti Benjamin
Ruth Twomey
Marti Ann Guetzlaff
Judy Peterson
Nancy Strom
Judith Mundahl
Nancy Hendren
Dorothy Peterson
Sharon Astelford
Dorothy Lemay
Tracy Jones
Sharon Schoeller
Marilyn Porter
Margaret Schreiner
Kay Kohlmainen
Lorraine Rieger
Lyle Severson
Vivian Jackson
Marilyn McNurlin
Lila Bergh
Sonya Larson
Barbara Schreiner
Marilyn Holm
Kirstin McCleary
Gloria Czycalla
Judy Saima
Phyllis Ligman
Kris Thayer
Eleanor Bruce
Anne Sullivan
Jean Kimber
Robert Manning
Marilyn Legler
Al Jarvi
Carol Vihovde
Helen Jarvi
Marcia Miller
Edith Drake
Karen Uecker
Julianne Keller
Bill Skar
Judy Kazda
Sandi Anderson
Walter Lawrence
Marie DesLauriers
Suzanne Hoffman
Mark Olson
Karen Flood
Barbara Linert
Beatrice Cooper
Ethel Groff
Sharon Orth
Georgia Cummings
Joann Arbour
Carolyn Thurston
Leo Amundson
Aurelia Poppler
Irene Wachtler
Marvel Thorne
Alyce Bolke
Zella Mirick
June Nelson
Marcia Miller
Gary Dodge
Patricia Kaeder
Sharon Hanson
Rose Vimr
Mary Kellner
Kay Dodge
Emily Rodich
Terri Berkness
Orlean Garness
JoAnn George
Stella Lundquist
Darleen Formanack
Pauline Legendre
Emily Medin
Frank Hamernik
Adeline Buehler
Pat Rask
Michelle Skindelien
Iona Ray
Lynn Prazak
Marie Lane
Mary Teske
Ann Ouradnik
Barb Nuttall.
Neal Black
Judith Miller
Agenda Information Memo
October 2, 1990 City Council Meeting
FINAL PAYMENT/CONTRACT 89-23
E. Contract 89-23, Acknowledge Completion/Authorize Final Payment (Various Trailway
Construction) --Parks and Recreation Department staff have inspected work specified by
Contract 89-23 and found it to be complete. This contract encompassed various trailway
construction, including major trails at Thomas Lake Park and Trapp Farm Park and smaller
sections of trails at Quarry Park, South Oaks Park and Rahn Park.
ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge completion and authorize
final payment under Contract 89-23 to Barber Construction Company in the amount of
$6,640.84.
FINAL PLAT/GALAXIE CLIFF PLAZA 2ND ADDITION
F. Final Plat, Galaxie Cliff Plaza 2nd Addition --Documents concerning the Galaxie Cliff Plaza
2nd Addition final plat are currently being processed by the applicant and the Community
Development Department. If all items are complete and executed in time for next Tuesday's
meeting, the application will be in order for approval. If not, a recommendation will be made
to continue this item. A copy of the final plat as it appears for filing at Dakota County is
enclosed on page 13 for your review.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Galaxie
Cliff Plaza 2nd Addition as presented.
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Agenda Information Memo
October 2, 1990, City Council Meeting
RENEW CONTRACTUAL SNOW REMOVAL AGMT
G. Renew Contractual Snow Removal Agreement --For the past several years, the City has
contracted with a private company to perform snow removal operations for a portion of
the City. Although the City originally solicited competitive bids for these services, any
particular 1 -year contract is renewable subject to ' mutual agreement by both parties.
During the. 1989-90 snow removal season, J & D Contracting, Inc., performed snow
removal services for one main line and one cul-de-sac route. This contract requires the
contractor to provide a front-end loader, single -axle dump truck and one -ton truck with
plow equipment for the rates of $95/$70, $40 and $35, respectively. The two rates quoted
for the front-end loader were for different size loaders of which only the larger one would
be available for the '90291 snow removal season. The Superintendent of
Streets/Equipment was successful in renegotiating this large front-end loader rate from $95
to $80 per hour. The rates for the other two pieces of equipment are the same.
Due to the contractor's familiarity with the routes and maintaining and/or reducing his
rates from the previous year, it is the Director of Public Work's recommendation that the
contract be renewed for one more year at the new adjusted rates.
The snow removal route consists primarily of that area east of Elrene Road either side
of Wescott, the Country Hollow area and .Bur Oak Hills Additions.
ACTION TO BE CONSIDERED ON THIS ITEM: To renew the contractual snow
removal agreement with J & D Contracting, Inc., for the 1990-91 snow removal season
at the same rates except as modified and authorize the Mayor and City Clerk to execute
all related documents.
FINAL PYMT/ACCEPTANCE (1990 SEAL COATING)
H. Contract 90-07, Final Payment/Acceptance (1990 Seal Coating) --The City has received
a request for final payment from Allied Blacktop Company for the sealcoating work that
was completed this past summer. The final product has been inspected by representatives
of the Public Works Department and found to -be in order for favorable Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the first and final
payment for Contract 90-07 (1990 Seal Coating) of $142,649.80 to Allied Blacktop
Company, Inc., and authorize the acceptance for perpetual maintenance by the City subject
to appropriate warranty provisions.
Agenda Information Memo
October 2, 1990, City Council Meeting
ACKNOWLEDGE COMPLETIONIAUTHORIZE CITY MAINTENANCE
CEOWN CENTRE 100 - 6TH ADDNI
I. Project 88-V, Acknowledge Completion/Authorize City Maintenance (Town Centre 100 -
6th Addition (Streets & Utilities) --This project provided for the installation of public
streets and utilities as necessary to service the Town Centre 100 - 6th Addition
(Commercial). The developer has requested the City to acknowledge the completion of
these public improvements and to initiate perpetual City maintenance in accordance with
the terms of the development agreement. All inspections have been performed by
representatives of the Public Works Department and found to be in order for favorable
Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the completion of
Project 88-V (Town Centre 100 -6th Addition, Streets & Utilities) and authorize the
initiation of City maintenance subject to warranty provisions contained in the development
agreement.
ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE
(BRITTANY 10TH ADDN)
J. Project 87 -BB, Acknowledge Completion/Authorize City Maintenance (Brittany 10th
Addition - Streets & Utilities) --This project provided for the installation of public streets
and utilities as necessary to service the Brittany 10th Addition (single-family residential
development). The developer has requested the City to acknowledge the completion of
these public improvements and to initiate perpetual City maintenance in accordance with
the terms of the development agreement. All inspections have been performed by
representatives of the Public Works Department and found to be in order for favorable
Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the completion of
Project 87 -BB (Brittany 10th Addition - Streets & Utilities) and authorize the initiation
of City maintenance subject to warranty provisions contained in the development
agreement.
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Agenda Information Memo
October 2, 1990, City Council Meeting
RECEIVE REPT/ORDER PUBLIC HEARING
(COUNTRY HOME HEIGHTS) .
K. Project 605, Receive Report/Order Public Hearing (Country Home Heights - Streets)-
-On August 7, 1990, the City Council held a public hearing to consider the installation of
storm sewer improvements to service the Country Home Heights development. As a
result of comments received during that public hearing, the Council denied that project
and authorized the preparation of a feasibility report to consider the installation of street
improvements with storm sewer catch basins for the Country Home Heights development.
That feasibility report has now been completed and is being presented to the City Council
for their consideration of scheduling a public hearing to formally present this project to
the affected property owners and receive their comments.
Although there are many methods of spreading the assessments associated with these type
of improvements (front footage, square footage, per lot, etc.), this feasibility report
proposes to consider the storm sewer improvements as necessary to accommodate the
street improvements and spreading the total cost equally on a per lot basis. If the City
Council would like to have assessments broken down and spread in another fashion,
direction should be specifically provided.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for
Project 605 (Country Home Heights - Street & Storm Sewer Improvements) and schedule
a public hearing to be held for Thursday, November 8, 1990.
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Agenda Information Memo
October 2, 1990, City Council Meeting
APPROVE CHANGE ORDER #1
(MAINTENANCE FACILITY EXPANSION)
L. Approve Change Order #1, Contract 89-03 (Maintenance Facility
Expansion/Remodelling)--This Change Order consists of five parts described as follows:
Part 1: As a part of the remodelling, an existing double -door was to be
salvaged and relocated. However, the new location cannot
accommodate this 4' double -door width. Subsequently, the existing
double -door cannot be salvaged and a new 3' wide door must be
purchased. (Add $331.)
Part 2: The as -built structural building plans showed a foundation ledge to
accommodate the new exterior brick. However, upon excavation, it
does not exist. Therefore, a galvanized angle bar will have to be
secured to the building to support the new 4" brick facing. (Add
$1,288.)
Part 3: The architect is recommending that 3 additional vertical expansion
control joints be installed in the vehicle maintenance area to prevent
potential future cracks. (Add $138.)
Part 4: The architect is recommending that additional expansion control joints
be incorporated into the concrete floor expansion of the vehicle
maintenance area to avoid future cracking. (Add $220.)
Part 5: Due to better soils being encountered than was anticipated, substantial
foundation excavation was not required. (Deduct $2,274.) ,
The net affect of this Change Order would be to reduce the contract amount by $297.
This Change Order has been reviewed by the Director of Public Works and the
Superintendent of Streets/Equipment and found to be in order for favorable Council
action.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 to
Contract 89-03 (Maintenance Facility Expansion/Remodelling) and authorize the Mayor
to execute all related documents.
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Agenda Information Memo
October 2, 1990, City Council Meeting
VACATE DRAINAGE & L71LIW EASEMENT
A. Vacate Drainage & Utility Easement (Lot 2, Block 1, Greensboro Addition) --On
September 4, the City Counc:. received a petition and scheduled a public hearing to
consider the vacation of a portion of the ponding and utility easement located in the rear
lot areas f Lot 2, Block 1. Greensboro Addition as shown by the sketch contained on
page . The present easement description took into consideration the original
natural topographic contours of this ponding area. However, the approve," grading and
drainage plan for this development provided for a reconfiguration of this ponding area to
provide for a buildable site on this lot. The original dedicated easement description
should have followed the approved grading plan which would have avoided the necessity
of this vacation re. --,est. Without this vacation. the building site will not meet current
setback requirements.
Ail notices have been published in the legal newspaper and sent to all potentially affected
utility corn- anies informing them of this public hearing. As of this date. the staff has not
received any objections to this petition. In addition. the Public Works Department has
performed a h-,-draulic and hydrology analysis and recommends favorable Council action
regarding this request.
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and
appr,-),,-e the vacation of the described drainage. ponding and utility easement over that
portion of Lot 2. Block 1. Greensboro Addition. and authorize the Mayor and City Clerk
to execute all related documents.
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MRMORANDUX
TO: Tom He 96s, Eagan City Administrator
FROM: Joe Earley, Assistant City Attorney
DATE: September 28, 1990
RE: Proposed Off -Street Parking Ordinance Amendment
on July 17, 1990, the City council informally reviewed a proposed
off --street parking ordinance. The matter was continued by the Council
for further staff review.
Upon further review by the Planning and Police Departments, it was
determined that modifications would be made to the existing Section
9.02 in order to eliminate the advertising of cars for sale in and
along streets and highways. The proposed change would prevent the
parking of vehicles within right-of-way boulevards.
Upon review of Section 9.02, it was discovered that subsection (16)
already prohibits parking a vehicle on any boulevard which has been
curbed. Parking requirements on streets without a curb are addressed
in Section 9.07. This section requires parking to the right of the
paving, improved or main travelled part of the street, thereby
effectively requiring parking in the boulevard. Any prohibition of
parking in the boulevard of uncurbed streets would directly conflict
with this section.
Based on this review, it is our opinion that the current language in
the City Code already prevents parked vehicles within the boulevard
of curbed streets and that the proposed amendment would be
unnecessary.
Please contact me with any further questions or concerns.
JPE/d jk
cc: -dim Sturm, City Planner
Dale Runkle, Community Development Director
Pat Geagan, Chief of Police
J�
Agenda Information Memo
October 2, 1990 City Council Meeting
AMENDMENT/RESIDENTIAL OFF-STREET PARIUNNG
C. Amendment, Chapter 10, Section 10.51, Residential Off -Sale Parking --The City
Attorney's office has completed their review of amendments to Chapter 10, Section 10.51
that relate to residential off-street parking regulations. It was the consensus of staff and
the City Attorney's office that the amendment as originally proposed was too restrictive
and would be impossible to enforce or regulate. The City Attorney's office has
determined that those items remaining in the proposed amendment can be enforced
through other sections of the City Code. For further information on this item, refer to
the memorandum from Joe Earley, Assistant City Attorney, enclosed on page
ACTION TO BE CONSIDERED ON THIS ITEM: No action is required.
3(o
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF SEPTEMBER 6, 1990 MEETING
PAGE 10
Dick Carroll noted that the issue of the fishing dock' had not been addressed. George Kubik
commented that what he heard was support for a fishing dock and the City attempts to provide fishing
opportunities whenever there is an opportunity. Ken Vraa commented that a dock would be more parallel
to the shoreline rather than lineal like the dock at Fish Lake. John VonDeLinde noted that the DNR has
periodically stocked Carlson Lake in the past and they have identified this water body as a children's fishing
pond. Another consideration is that Carlson Lake is shown as a high priority in the Water Quality Plan
that was adopted this summer so perhaps some enhancements could be made to the lake in the future
such as aeration, future stocking, etc. depending upon the funding that is available.
Neil Raisanen stated that he wanted to make it very clear that he was not if favor of a fishing dock
and was not in favor of aerating the lake. He continued that there was not a consensus for a dock and he
did not want to see a facility like this placed at Carlson Lake that would draw in outsiders. He said if one
was to be installed next to Balsam on the east side of the lake, parallel to the lake that may not be too
obtrusive. George Kubik stressed that it is the intent of the Advisory Parks and Recreation Commission
to attempt to serve the needs of the entire community by developing parks that can offer opportunities for
as many residents as possible.
Mr. Kubik asked when it would be convenient to walk the Carlson Lake Park site and address the
issues that remain. Ken Vraa stated that staff would try to prepare a graphic showing the grades however
there would not be a planting plan available as yet. After further discussion a meeting was set for Monday,
September 24 at 6:00 P.M. to walk the Carlson Lake Park site and then reconvene at the municipal center
to discuss the continued development.
Eileen Gorrell, 1313 Carlson Lake Lane expressed her concern for discussing the completion of the
south end of the park. She stated that turf establishment needs to be addressed immediately and the
grading should be completed before the ground freezes and no further work could be completed this year.
Ken Vraa clarified that the grading and dormant seeding would occur this fall so that it would have an
opportunity to establish.
George Kubik thanked all those present for attending and for providing their input and concerns
regarding Carlson Lake Park.
SUIvA[ER PROGRAM UPDATE
Dorothy reminded the Commission that each year at this time recreation staff reviews with the
Commission the activities of the previous season and draws their attention to any issues that may require
policy change. Dorothy noted that both Paula Nowariak and Jon Oyanagi were present to share the
summer's activities.
Paula began by stating that this summer's staff was the best she has ever worked with. They were
very enthusiastic and pleasurable to work with as well as providing a positive summer experience to the
hundreds of children that participated in summer programs. Paula explained that one change that occurred
was handling registration for Summer in the Park at the municipal center rather than at the park. This
required a great deal of work up -front but made it much easier for staff to deal with in the parks as well
as provide the department with accurate information on the participants.
Paula stated that the total number of participants was over 800 this summer with Northview, Rahn
and Ridge Cliff participation increasing dramatically. Decreases were noted at both Pilot Knob and
Lakeside which will need to be reviewed before next summer. The new Summer in the Park program for
5-6 year olds was very successful with a total of 93 registrants and an average of 35-40 children each day
at Goat Hill Park. She will be reviewing another site for 1991.
3_�
ADVISORY PARKS AND RECREATION COMMISSION
MINv'UTES OF SEPTEMBER 6, 1990 MEETING
PAGE 9
continued that a turf trail would be more stable than aglime or wood chip but it would be worn down by
traffic. This type of trail would require additional maintenance, however there would be less
bicycle/skateboard traffic and more walkers. Ted Billy commented that this type of trail would not be
handicapped accessible. John VonDeLinde also added that there would be a need to provide access for
vehicles to maintain the turf trail.
George Kubik commented that the consensus of the Commission appears to be the establishment
of a turf trail that is 6 feet wide. The Commission members responded affirmatively. Mr. Kubik then
indicated that it appeared that the residents preferred to keep the orientation of the trail as natural as
possible, to which the audience responded affirmatively.
After further discussion Shawn Hunter moved and Jack Johnson seconded that the Commission
make the foIlovdng recommendations regarding the development of Carlson Lake Park:
1. Provide for erosion control and establish turf immediately.
2. Begin the reforestation of the trail corridor as soon as possible with the idea that the trail
be reduced to a 6 foot width and be a turf trail.
3. Staff redesign the park to include playground equipment on the south side of Carlson Lake
but with no hard court surface.
All Commission members voted in favor of this action and the motion was passed.
Ken Vraa stated that he would meet with staff, residents and the City Forester to develop a
landscape plan for this park. He continued that the priority would be to get the grading completed, cut
the trail to a 6 foot width, topsoil and seed the area and provide for erosion control.
Robert Sandeen again expressed his concern for the excessive fill that has been placed on site and
he feels it should be removed. He was concluding that based on the Commission's recommendation work
would proceed without removing the fill. Bob Hafvenstein explained that the concern was for the amount
of fill on the northwest side of the lake; that it was excessive for the use it was intended and was a potential
threat to the live trees adjacent to it. He stated that the fill that was brought in was unnecessary especially
now that the pathway is smaller. George Kubik stated that this was a question could not be answered
tonight but it would be addressed when the Commission reviewed the site.
John Velo, 4295 North Carlson Lake Lane stated that the fill that was brought in resulted in an
excessive steep slope and suggested that perhaps steps could be installed so the trail would not be quite as
steep. He continued that the fill that was placed is affecting oak trees adjacent to the trail and is
threatening their survival.
George Kubik asked if with the reduced size of the trail could some of the fill be removed. Steve
Sullivan stated that downsizing the trail may very well impact the amount of fill that is to remain on site
but that will need to be addressed when a revised grading plan is completed.
Greg Anderson stated that there are three 50 foot oak trees on his property that are affected by
this fill and he is concerned they are at risk. He stated that if the trees die because of the fill being placed
so close to them he will come back to the City for compensation. George Kubik assured Mr. Anderson
that every effort will be made to minimize the impact to his trees and any others near the area.
3 v�
ADVISORY PARKS AND RECREATION COMMISSION
MINTS OF SEPTEMBER 6, 1990 MEETING -
PAGE 8
Jack Johnson stated that he walked the area today and was shocked at the terrible destruction that
had taken play and asked how this could have happened. He identified three separate issues that he felt
should be addressed. First, he stated that it was a travesty that the tree removal had occurred and wanted
to see the trees replaced but noted that there needs to be access to the park. The access could be gained
by using the trail corridor established by the tree removal. Another issue is that of a playground on the
south side of the lake. Mr. Johnson did not feel it was appropriate to place a basketball court in this park
stating that it just didn't fit the area and it appeared that there wasn't a use for it. Finally, the issue of
the playground needs to be addressed. Jack commented that as long as there are children and water
children will be attracted to each other. He cited Fish Lake and O'Leary Parks as locations that have play
areas near water and they both function very successfully. Jack continued that a playground area is needed
but it should be relative small; perhaps similar to Fish Lake and constructed of wood rather than metal to
be more compatible with the park. Jack stated that this is a beautiful area that should be preserved. It
will never be the same as it was before but wanted to see it restored as much as possible as well as provide
an opportunity to create a new park experience for the neighborhood. Mr. Johnson also commented on
the statement regarding noise transmission by saying that the purpose of a park is to attract children and
once access to the park is approved there most likely will be an increase in the noise level.
Shawn Hunter agreed with Mr. Johnson's comments. He continued that what needs to occur
immediateh• is erosion control. Following that, reforestation on the west side of the Iake should begin with
the replanning of the park to include playground equipment but exclude a hard court to commence as well.
George Kubik agreed that the erosion issue should be addressed immediately stating that there is
a very tight time limit because this work needs to be done quickly. George reminded those in attendance
that the decision to develop the park was a decision made by the Advisory Parks and Recreation
Commission and was approved by the City Council. The decision was not made by Parks and Recreation
staff. George suggested the Commission meet again within a week to walk the site and decide what steps
need to be taken to resolve these issues. George moved to set up a special meeting to walk the site, work
on some options for a park plan and make recommendations to the City Council with the understanding
that reforestation would be a high priority. The motion was not seconded.
John Griggs asked if a meeting was scheduled within two weeks would that be sufficient time for
staff to prepare 2 or 3 plans for public input with an understanding that the erosion issue be addressed
immediately. Jack Johnson stated that people have waited long enough on this issue and saw no point in
prolonging a decision. Ted Billy asked what the plans would be to address the erosion problem this fall.
Steve Sullivan stated that they wanted to get topsoil and turf grass on the site before September 15.
George Kubik reiterated that it was important for the Commission to walk the site before they make
specific recommendations.
George Kubik was concerned about the recommendation for reforestation without knowing where
the trail would be located. John Griggs stated that it is clear where the trail line will be considering the
corridor is already established; the only clarification would be the width of the trail, whether there would
be guard rails or retaining walls. Shawn Hunter commented that it should be feasible to plant trees and
establish turf on the outer edge of the trail corridor. Ken Vraa stated that that would be a feasible option,
however the width of the trail would need to be determined before any work can continue. Mr. Vraa also
suggested that if the Commission requests a soft surface trail a turf trail would be more appropriate than
a wood chip trail. Ken continued that the trail was at subgrade ready for aggregate base and what ever
other over the Commission directs. Ken stated that the department is hopeful that it can proceed very
quickly with topsoil, turf establishment and erosion control and the size of the trail would be helpful in
proceeding with that work. George Kubik asked if a 4 foot wide trail which was suggested by Jack Johnson
was possible. Ken Vraa stated he would be more comfortable with a 5 foot width and Steve Sullivan
commented that if it is a turf trail it would need to be mowed and the mower is 6 feet wide. Ken Vraa
ADN71SORY PARKS AND RECREATION COMMISSION
MI,N-U` ES OF SEPTEMBER 6, 1990 MEETING
PAGE 7
Eldon Johnson, 1299 Carlson Lake Lane commented that he had initially collected $200 from the
neighborhood to install the basketball court in the first place many years age. He stated that the basketball
court could be remove, as fat as those who had contributed money were concerned.
Dennis Tierney, 1217 Carlson Lake Lane stated that there appeared to be conflicts regarding the
access to this park. He noted that some peopie want to access the park but cannot at this time. He
continued that it didn't appear that there would be a great deal of use of the park from people outside the
area therefore, parking would not appear to be a problem.
Unidentified resident commenting on the lack of access to the lake noted that in years past access
has not been a problem for those who wanted to get a keg of beer down to the lake and were successful.
There was concern expressed that this kind of behavior did not want to be encouraged.
Marlys Smebak.ken. 1:81 Carlson Lake Lane reiterated the concern for the safety of children and
asked that the park be returned to its natural state.
Bob HaNenstein commented that he thinks someone made a mistake and they should be man
enough to admit to that mistake and make amends by returning the park to its original state.
Arnold Carlson, 1255 Wilderness Run Road commented that there had been a park in this location
thirty years ago where in the summer water skiers from all over the area would participate in activities and
even with all that, activity the park was passive. Now, he commented, it was just a mess.
George Kubik thanked everyone for their comments, concerns and suggestions. He continued that
the Advisors Parks and Recreation Commission is not infallible and this is an issue where there is no clear
cut right and wrong. The Commission represents a strong emphasis on protecting the environment which
has been demonstrated by the many innovative programs that have been developed over the years. The
function of the Commission is to listen to the concerns expressed by the public when a park is to be
developed and best try to meet the needs that have been expressed along with keeping the integrity of the
Master Park Plan for the City of Eagan. He did agree that the urgency of the situation required a quick
and concise decision. He also stated that the Commission has heard requests for an active park, passive
park and a middle of the road park. The Commission has spent a great deal of time and attention on
trying to balance the quality of Carlson Lake Park while trying to be a good neighbor and listen to concerns
residents have. George stated that the tree removal has occurred, the trail corridor has been established
and at this point the Commission needs to see what positive steps can be taken to resolve the issue.
Shawn Hunter stated that there are no bigger advocates for trees than the Parks and Recreation
Commission. He felt that the initial intent was to have the trail be a meandering trail through the wooded
area along the west side of Carlson Lake and it was never intended to be a large swath cut through the west
side of the park. Mr. Hunter stated that there appear to be two separate issues for the Commission to
consider; 1) The removal of the trees and 2) The development of the balance of the park in a "passive"
state. Shawn suggested that those that signed the initial petition were disappointed with the tree removal
but did not necessarily agree with the neighborhood objectives that Mr. Raisanen presented today. The
petition presented to the City Council only addressed the issue of the removal of trees, not the development
of the park.
For clarification Steve Sullivan shared the Master Park Plan for Carlson Lake Park with the
Commission and audience. The plan showed the proposed primary access into the park, the development
that was proposed along with the trail along the west side of the lake. Shawn Hunter remembered the
Commission discussing placing a playground on the west side of the park. Steve Sullivan commented that
it had been discussed, however it was felt that the slope was too steep to place a structure at this location
and it would require losing more trees.
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF SEPTEMBER 6, 1990 MEETING
PAGE 6
Don Shearon of 1296 E. Balsam Trail stated that he travels a lot to parks throughout the state and
national parks and said that retaining walls are usually planned for an area that has to deal with a trail on
a steep slope. He suggested that the trail planned should have incorporated guard rails and retaining walls
and the park as a whole should go back to a natural park.
Doug Czycalla, 1307 Carlson Lake Lane expressed his frustration with the Advisory Parks and
Recreation Commission that a group of people would allow this kind of destruction to occur in a park.
He continued that he resented the implications from some of the residents that the lake belongs to lake
front owners. Mr. Czycalla stated that he lives next to the access and has never given anyone a hard time
when they used this area to access the lake. He suggested that if the park were developed and playground
equipment installed a lot of children would be attracted to this area and he would not be a babysitter for
children who are playing in this area that could be potentially dangerous for them.
Stan Smebakken, 1281 Carlson Lake Lane stated that the Parks Commission should be
complimented for their fine park system throughout the city. He felt, however that the Commission had
misread what the citizens had requested regarding this park. He stated that at the last City Council meeting
this issue was remanded back to the Commission with the direction that the park be developed in a passive
manner. He did not understand what the Commission's role is at this time since the direction for
development had come from the Council. George Kubik commented that he would address this issue after
all input was received from residents.
Randv Van Burkleo, 1270 Carlson Lake Lane commented that a lot of good information and
thoughts have been shared tonight and the consensus seems to be that the trail corridor should be smaller
and the area surrounding it should be reforested. He suggested that the Commission talk to the people
living around Fish Lake where they. now surround a passive park. He thanked the Commission for their
time and attention to this issue.
Rex Hem, 4351 Dunrovin commented on the diversity of nature that was provided by the forested
area on the west side of Carlson Lake which has been the source of pleasure to both children and adults
alike. He continued that a park does not need to be a developed park in order to provide a park
environment for the public. Mr. Hem stated he has playground equipment in his back yard to provide this
type of play element for his children and wanted to see the forested area remain to provide a different play
element for the public.
Barbara Andrew, 4227 N. Carlson Lake Lane indicated she has lived in the neighborhood for 14
years. She stated she is not against taking down the trees because now people that do not live directly on
the lake can see the lake. She is concerned, however about children playing in the street and the water run-
off that is occurring on the west side of Carlson Lake. She further stated that she supported a trail and
access to the playground equipment on the south side of the park.
Neil Raisanen, 1276 East Balsam Trail stated that he wanted to make his position very clear. He
said no one owns the lake and he does not oppose access to the lake. He feels, however that asphalt, swing
sets and a basketball court do not belong at Carlson Lake. He continued that if there was someone who
felt they could not afford a swing set for their own back yard he would spearhead a fund so that they could
be purchased thereby eliminating the need for playground equipment at the park.
Paul Savre. 1273 Carlson Lake Lane commented that if access is provided to the park and the park
is developed there would be no parking for people who wanted to use it. He continued that this
neighborhood is not appropriate for street parking for users of a park.
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ADVISORY PARKS ANTD RECREATION COMMISSION
MINUTES OF SEPTEMBER 6, 1990 MEETING
PAGE 5
Virginia Snvder, 1321 Carlson Lake Lane stated that she has several children and grandchildren
and she has provides; backyard swing sets and play equipment for them so they could play in her yard. She
suggested that this would be a better alternative rather than develop a park and provide play equipment
for a relatively small number of children that would use the facilities.
Steve Schlagel, 1280 E. Balsam Trail stated that he liked the theme 'wilderness run" rather than
"asphalt run". He expressed his concern for the safety of children around the lake because the lake is 30
feet deep in some areas.
Unidentified resident noted that the group, as a whole, was concerned about preserving the
wilderness and that both sides would not agree on a solution. His input was that he did not want asphalt,
rather a more desireable wood chip trail.
Jim Tilsen, 1235 East Balsam Trail stated that he had attended some of the meetings and
remembered that a basketball court was opposed at that time and was surprised to hear that it was in the
approved park development plan. He continued that several residents on the east side were looking forward
to a dock which had been proposed in earlier meetings and hoped that that item would also be included.
He did not want to see the fishing dock dropped from the plan.
Carol Ellison, 1308 Carlson Lake Lane stated that she signed the petition to continue the
development of Carlson Lake Park for several reasons. She did want access to the lake, however the trail
as it exists, or is planned, now is very difficult to get up and down on. She supports a fishing dock running
parallel to the shore and wants the basketball hoop removed because it is difficult for people to play
basketball in the proposed playground area location. She also asked that the basketball pole be removed
because it is dangerous when children are sledding in this area in the winter.
Lois Porter. 4251 N.Svensk stated that she had lived in the area for the last 15 years. She stated
that since that time her children have grown up waiting for this park to be developed. She continued that
children have not had access to this park and that it should be provided. As far as safety is concerned, she
pointed out that Thomas Lake Elementary School is very near Thomas Lake and it has not necessarily been
a dangerous situation. Children's play needs to be monitored when they are near water but it does not
mean that they should not be near it. She also stated that the south end of Eagan has enough passive
parks and this park should be developed as it was intended.
Vic Anderson, 1316 Balsam Trail noted that he has lived north of the park for the last 15 years.
He stated he built adjacent to the parkland expecting that it would stay the same. He commented that it
was imperative that the City move quickly to address erosion control and replacement tree planting. He
continued that he was disappointed that there was not a plan for them to review and vote on tonight. He
felt there wasn't time for this issue to keep bouncing back and forth between Commission and Council
before anything got resolved. He felt the Commission should make a decision on what should be done
and get the work started. He continued that the damage has been done and he doesn't think anyone
envisioned it would be the way it is, however now quick measures need to be taken to protect the balance
of the site.
Gloria Czycalla, 1307 Carlson Lake Lane stated that she lives right behind the park and several
people who had seen the area before the trail corridor was placed commented on what a beautiful site this
was. Thev are now shocked to see the destruction that occurred on the site. She remembered one
comment at an earlier meeting which stated that the trail was going in to save the trees.
36
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF SEPTEMBER 6, 1990 MEETING
PAGE 4
continued that the development of the park should not occur simply because there was money to do the
work but rather the money should be used to embellish the natural state of the park area by reforestation,
resodding and landscaping. Mr. Hafvenstein stated that the children love using the treed area as their park.
Now they will have a wide trail where fast bikes will be going down a large hill to a hard surface play area
and will potentially be very dangerous. He stated that because the land was dedicated as park doesn't mean
it needs to be developed and that children will play in the streets no matter what facilities are provided.
Mr. Hafvenstein continued that the flat play area for passive play on the south side of the lake be sodded
not seeded so that the children can have an open area to play safely.
Arnold Carlson, 1255 Wilderness Run Drive asked if automobiles were allowed to drive on trails.
Mr. Vraa explained that the City Code prohibits vehicular use on trails. Mr. Carlson continued by stating
that he was very much opposed to the wide trail and the corridor that had been established to provide for
it.
Steve Kurtovich, 1361 E. Balsam St. stated that no one was in favor of the large tree loss but
suggested that some compromises could be made to preserve the passive element with the development of
the park. He stated that a basketball court may not be appropriate but playground equipment will certainly
be used by children. Mr. Kurtovich stated that there certainly is enough room for a compromise and
consideration should be given to the fact that the west side of Carlson Lake, even though it's very beautiful,
is not a national forest.
Mr. Kubik asked the audience to be tolerant of different opinions and hoped that if individuals did
not agree with an opinion that they would respect the right of the individual expressing them.
Bob Sandeen, 1304 E. Balsam Trail identified himself as the park representative for Carlson Lake
Park as well as a volunteer for the water quality monitoring program. His concern was regarding the fill
placed on the north side of Carlson Lake and the erosion problem that has been caused from the placement
of this fill and the removal of trees. He proposed that as much of the fill as possible be removed on the
west side and that the site be restored to it's natural landscape to retain the integrity of the park. He
further agreed that the park should be passive and not developed. Mr. Sandeen commended the Park
Department for their overall parks development but commented that some locations just are not appropriate
for development. He stated that the west side of the lake was great the way it was but now most all the
trees have been destroyed. Mr. Sandeen suggested that during the reforestation of the site that staff could
introduce more appropriate plantings to make this an even better area for the neighborhood. Mr. Sandeen's
recollection was that during some of the first discussions regarding this park a picnic area was discussed on
the south side of the lake in the open play area making this a quiet, passive area. He does not want a
basketball court since it would not be used very much. He stated that most homes have a basketball hoop
in their driveway eliminating the need for this facility in a park. He further suggested that if a trail is
added that it be wood chip or soft surface so as to discourage bikes, skateboards, etc. on the trail.
Resident, 1329 Carlson Lake Lane (formerly 1255 Easter Lane) stated she has lived on Carlson
Lake Lane for two years. She commented that she was sorry that everyone present tonight wasn't at the
previous neighborhood meetings because her impression was that no one ever wanted to keep a hard court
surface at this park nor did they want any kind of trail.
Elden Johnson, 1299 Carlson Lake Lane stated that he had heard a lot of good ideas and some very
valid concerns from both sides of this issue. He supported the philosophy of keeping the parks green and
not having a large amount of blacktop in them and also understood the concern for the safety of children
near the water. He recalled that previous meetings indicated the need for good turf for picnics and play
area for children which he would still like to see along with an area for people to fish. He did encourage
a cooperative effort in the development of the park.
a
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ADVISORY PARKS AND RECREATION COMMISSION
MINLrTES OF SEPTEMBER 6, 1990 MEETING
PAGE 3
were two things they had looked at. One was to re -shoot everything and the other was to blend the grade
so it would be workable as well. The blending option would not be as precise as grading but it could be
workable in establishing turf this fall as well as preparing for reforestation. George Kubik stated that the
Commission has not come up with a revised plan because they would need to hear residents concerns and
make a decision based on those concerns.
Mr. Rex Hem, 4351 Dunrovin stated that he was attracted to this area because of it's natural
beauty. He feeds birds and has seen many wild animals through this area. He would like to see the
reforestation to include nut bearing shrubs to keep the animals in the area. He feels it's necessary to
preserve as much of the natural area as is possible.
Sylvia Haroldson, 1356 Easter Lane stated that they moved into the area 12 years ago assuming
there would he a park developed with playground equipment. She agreed that preserving the natural state
of the park would be beneficial but only to the lake front areas. The kids in the area do not have a
playground and felt the Commission needed to understand the importance of sening the whole community
not just a specific group.
Mr. Tierney. 1217 Carlson Lake Lane suggested that the Commission address two separate issues.
One would be the tree issue in which no one would argue that there is a need to preserve this element.
He suggested that trees should be replaced or some plan be implemented for reforestation. Second, the
park is in such an undeveloped state that no one would want to use it the way it is. He suggested that
there must be some way to provide a play area and yet protect the privacy to adjacent residents. Another
concern he expressed was the lack of access to the park feeling that there should be more access to public
land.
Paul Sarre, 1273 Carlson Lake Lane noted in 14 years he has seen the hard court surface used only
once indicating there is not a need for this use. Regarding the playground equipment planned for the south
side of Carlson Lake, Mr. Savre stated that the City has fencing code requirements around pools to protect
children from getting hurt and was concerned that playground equipment near the water would pose a
potential problem. The issue of a bituminous trail was also a concern to Mr. Savre as he stated that bike
racing is beginning to occur because of the wide open space left from the tree removal for the trail. Mr.
SaVTe commented that this type of destruction was not anticipated when planning for the access to the park.
He stated that there should be access to a play area but no place for kids to build ramps or use
skateboards, etc. Mr. Savre continued that the children like the play element of the woods the best and
that this was a unique opportunity for them. He suggested leveling out the bottom or southern portion
of the park for an open play area and allow access to this area via wood chip trail. Mr. Savre then asked
for a show of hands from the audience as to how many actually wanted a playground area. Mr. Kubik asked
that this not become a voting mechanism since this meeting was designed to obtain information from the
neighbors to help the Commission decide how to best facilitate the needs of the neighborhood.
Mary Quiring, 1355 E. Balsam stated she runs through the area regularly and always sees children
either playing near the lake or floating on the lake. She continued that whether or not there is playground
equipment in this park the children are, and do play in and near the water. She questioned if it was safer
to provide a neighborhood playground facility near water or to have children cross Pilot Knob, Diffley or
Lexington Avenue to get to a park that has playground facilities.
Bob Hafvenstein, 4353 Svensk Lane commented that he disagreed with an earlier comment regarding
children playing near the lake and floating on it by saying he has never seen 15 children at the lake or
floating on the lake. He stated that he was told there would be an "S" shaped trail on the west side of
Carlson Lake but they got a large swath of trees removed which was not what they thought they would get.
He expressed his concern for the noise transmission if a playground structure were to be installed. He
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF SEPTEMBER 6, 1990 MEETING
PAGE 2
Barbara Andrew, 4227 North Carlson Lake Lane addressed the Commission and presented a
petition that had 116 signatures requesting that Carlson Lake Park be completed as was originally planned
and approved. The people on the petition wanted access to the lake and also wanted to see a playground
area for children to use that would be closer to their homes.
Neil Raisanen, 1276 East Balsam Trail reminded the Commission that the first petition presented
to the City Council regarding the improvements to Carlson Lake Park addressed the outrage of residents
over the tree destruction that had occurred to accommodate a Vail. He continued that a letter was sent
to Ken Vraa today to be distributed to the Advisory Commission members outlining neighborhood
objectives for Carlson Lake. Mr. Raisanen continued that there currently is public access to the park on
the south and the east. He stated that everyone is entitled to their opinion, however, he asked the
Commission to consider who would be impacted the most by the destruction at Carlson Lake; would it be
the occasional users of the playground or the people directly surrounding the area. Mr. Raisanen stated
that no one was opposed to the park but reiterated the seven items he felt were the neighborhood
objectives. Those included 1) Return to a "passive" park as directed by the City Council. 2) Do not
introduce any man-made structures. 3) Eliminate asphalt, hard court, playground equipment and trail. 4)
Smoothen out the rough turf on the south side. 5) Reforest all denuded areas as soon as possible. 6)
Correct the excess grade on the northwest slope. 7) Reseed the grassland prairie like areas immediately to
prevent erosion.
Mr. Raisanen continued that a playground on the south side of the lake would be dangerous. The
lake is 30 feet deep in some areas and his concern is that a child will be attracted to the water which could
be potentially dangerous to that child. He suggested that there were no homes immediately surrounding
Oak Chase Park, therefore there is not as much impact on residential homes as there would be at Carlson
Lake. He stated his concern for the noise transmission that would occur with the development of this park
and asked the Commission to consider that this park is not the same as other parks in Eagan and that it
should remain a passive, natural area with no development.
John Tumini. 1310 East Balsam Trail stated that he had just moved into the area last year partially
because of the beautifully wooded area. He stated that when he became involved in neighborhood meetings
regarding this park he was led to believe that the trail would be a small winding trail that would lead to
the playground. When the bulldozers came, however they leveled the west side of the lake and a great deal
of damage was done to the wooded area. He expressed his disappointment with the Park Commission
because of the great loss to trees that has occurred. He is also concerned regarding the fill that has been
dumped on the site stating that he feels it is bad fill and damaging to his property. Mr. Tumini stated that
he would agree to a trail winding down the west side of the lake to the play area but did not want a hard
court surface. He also expressed his concern for the fill that was deposited on the site suggesting that it
is creating a problem for the trees that remain.
Eileen Gorrell, 1313 Carlson Lake Lane stated she wanted Carlson Lake restored to a passive park
as directed by the City Council. She asked if any plans were available for people to view this evening
wanted to know what action the Commission would be taking this evening to work toward that end. She
expressed her frustration over the timing of this issue stating that work needs to begin quickly to prevent
erosion and establish turf.
George Kubik stated that the Commission first needed to hear what the residents have to say
regarding this park. Mr. Weaver expressed his frustration at the timing of this issue indicating the need
to begin reforestation and turf establishment immediately. He also felt there would be alternatives available
for residents to respond to tonight. Ken Vraa stated that staff did not have new grading plans but there
a 7
Subject to ALtproval
MINUTES OF A REGULAR MEETING OF
THE ADVISORY PARKS AND RECREATION COMIAMION
EAGAN, MINNESOTA
SEPTEMBER 6, 1990
A regular meeting of the Advisory Parks and Recreation Commission was called to order at 7:30
P.M. on Thursday, September 6, 1990 with the following Commission Members present: Dick Carroll,
Shaven Hunter, Lee Markell, John Griggs, George Kubik, Jack Johnson and Ted Billy. commission Member
Michele Swanson was not present. Staff present included Ken Vraa, Director of Parks and Recreation;
Stephen Sullivan. Landscape Architect/Parks Planner; Dorothy Peterson, Recreation Supervisor II; John
VonDeLinde. Parks Superintendent; Paula Nowoariak, Recreation Supervisor; Jon Oyanagi, Recreation
Supervisor and Chem1 Mesko, Secretary.
AGENDA
Shawn Hunter moved, Dick Carroll seconded with all members voting in favor to accept the agenda
as presented.
MINUTES FROM AUGUST 2, 1990 MEETING
Dick Carroll moved, Ted Billy seconded with all members voting in favor to accept the minutes as
presented.
CONSENT AGENDA
Shawn Hunter moved, Jack Johnson seconded with all members voting in favor to make the
following recommendations to the City Council.
GOPHER SMELTING -WAIVER OF PLAT. That the incorporated parcel be subject to a cash
parks dedication and that the incorporated parcel also be subject to a cash trailway dedication.
WOODLANDS NORTH ADDITION (REVISED) -ROBERT ENGSTROM COMPANIES. That
the entire development be subject to a cash trails dedication and that the entire development with
the exception of Lots 1-5, Block 1 and Lots 1, 2 and 7, Block 2 be subject to a cash parks
dedication.
CARLSON LAKE PARK
George Kubik invited the residents in attendance to address the Commission with their comments
and opinions. He further asked that residents state their name and address for the record and limit their
comments to five minutes. Mr. Kubik reminded the audience that the position of the Advisory Parks and
Recreation Commission was to make recommendations to the City Council based on knowledge of the
Comprehensive Park Plan and the input from residents who would be using the planned facilities. The
Commission attempts to be open to all comments and concerns in trying to plan park facilities that will
meet the need of the majority of residents. George continued that the one thing the Commission did not
want was to have park development be a vehicle to separate a neighborhood. Rather, it should be an
opportunity for a cooperative effort. Design should be a structure of opportunity.
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF SPECIAL MEETING OF SEPTEMBER 24, 1990
PAGE 2
Having walked the site and reviewed the proposed park plan prior to the meeting, John Griggs
moved to approve the park plans for Carlson Lake Park as presented. The motion further directed staff
to set up a neighborhood meeting to address the landscaping plan that will be proposed for this park. The
motion was seconded by Michele Swanson with all members voting in favor.
John Griggs commented that when the review of this issue began he noted that there appeared to
be some controversy regarding what the neighborhood actually wanted. At that time there didn't appear
to be a consensus as to what was needed or wanted for this park. He continued that after this process,
which has drawn comment from many of the neighbors, it appears that the park will be developed to fit
the needs of the neighborhood as a whole, primarily because of all the discussion that has occurred over
this issue.
Ken Vraa commented that the first neighborhood meeting provided for a great deal of participation
from the neighbors. Subsequent meetings had different groups attending which made for differing opinions
and concerns at each meeting. He noted that it was difficult to get a consensus when the make-up of the
group was different at each meeting.
Jack Johnson congratulated staff for getting the sod down and the grading done in such a timely
manner. He felt the neighborhood was pleased to have this much of the work completed so that the issue
of erosion and preservation of the site was addressed quickly.
John Griggs continued that erosion control and storm water still remains an issue of concern and
needs to be resolved. Ken Vraa stated that Engineering had provided a plan to address the erosion issue
however the bid that was received was too high to incorporate it in the contract bid for park improvements
at Carlson Lake. Apparently Engineering did not realize what a large area was draining into this location
and are now addressing how this erosion control problem can best be handled. Ken continued that the low
area where a great deal of the erosion has occurred is due, in part, to the road settling. John Griggs
suggested that perhaps more catch basins would help with the overland water drainage. Steve Sullivan
added that measures taken to date have not contained the erosion. He suggested that the watershed needs
to be diverted to better address this issue and that concrete or rip -rap may be options that could be
considered. After further discussion regarding the erosion problem at Carlson Lake John Griggs stated that
this is an issue that is a problem for Engineering and Public Works to address.
Lee Markell asked if the work that was just done was done with a change order. Steve responded
that it was. John Griggs asked if the park would come in under budget because several things have been
changed and/or removed from this park and if so, could some of those cost savings be used to help defray
the budget crunch the City is currently dealing with. Ken Vraa stated that even if this park comes in
under budget those dollars came from the Park Site Fund and not from the general fund. Steve Sullivan
stated that at this point it is not known exactly where the City sits with this contract; a cost control needs
to be done soon to fully understand the impact the changes in Carlson Lake Park have had to this park
contract.
John Griggs asked what percentage of the grading would be done this fall. Craig Johnson stated
that both the grading and the seeding will be completed this fall.
Lee Markel] asked staff to address two separate erosion control problems. One was the silt fence
near the Swale at Carlson Lake which needs to be inspected and repaired. The second is near Schwartz
Lake near the Summer Place development where the silt fence needs to be replaced. Lee suggested that
these two items be looked at soon so that no further damage occurs.
With no further business to conduct, the meeting was adjourned at 5:00 P.M.
SECRETARY
DATE
Subject to approval
ADVISORY PARKS AND RECREATION CONOMSSION
NENL IES OF SPECIAL MEETING
SEPTEMBER 24, 1990
The Advisory Parks and Recreation Commission met on site at Carlson Lake park at 6:00 P.M. on
Monday, September 24, 1990 for the purpose of reviewing with residents the proposed revision and new
master plan for Carlson Lake Park.
Director of Parks and Recreation, Ken Vraa, reviewed with those in attendance the action taken
by the City Council directing the Advisory Commission to develop a more passive parks plan. He then
reviewed the minutes of the September 6, 1990, reading the motion of Shawn Hunter and passed
unanimously by the Commission which provided for erosion control and establishment of turf,reduction of
the trail to a six (6) foot wide turf trail and redesign of the park to include playground equipment on the
south side of Carlson Lake, with the omission of the hardcourt surface.
Director Vraa reviewed with the residents the reduction of the trail, sodding, seeding and slope
stabilization. He then reviewed the status of the City's plans for dealing with severe erosion from Carlson
Lake Lane on the west as a result of storm water overflowing the curb. He indicated that the Engineering
Department has developed a storm sewer plan, which includes catch basins and storm pipe. This plan is
currently being reviewed due to the large storm drainage area.
Director Vraa then turned the meeting over to Landscape Architect/Parks Planner Stephen Sullivan,
who presented a graphic showing the revised park plan. The revised facility program, provided for the
omission of the hardcourt. The revised grading plan would blend the previously proposed hardcourt into
the play area, blending the grading to the lake. A portion of the flat surface would provide for a picnic
table and planting of over story deciduous trees for shade. The eight foot wide bituminous trail entering
the park from the south would follow the same trail alignment currently at a sub -grade. The trail would
be revised to be an S foot wide aggregate trail. This would provide continuity from the turf trail down the
west hillside to the south entrance. Also provided would be access to the playground and open play area,
as well as ensure a stable surface for parks maintenance and pedestrian access.
It was explained that the basketball standard currently in place would be eliminated, along with the
security light in the original plan.
The playground would stay at the same location, with a wood type structure to be installed later.
A concept plan was reviewed showing the play area. Mr. Sullivan then reviewed the open play area, stating
that it would stay in the same location, with a slight grade to allow for draining. He then reviewed
miscellaneous items regarding the park plan, including bench location, waste containers, signs, etc.
Mr. Sullivan noted that it was not in the pending contract for development of a fishing pier on the
east side of the lake. However, he presented the drawing showing the deck/dock and access to this area
for future implementation.
The Advisory Commission and residents had several questions and comments regarding the park
and the revised plan. After a half-hour of discussion by the residents, the Advisory Commission returned
to City Hall to take formal action on the plan.
The special meeting was called to order at 7:30 P.M. at the Eagan Municipal Center. Those
Commission members present included Jack Johnson, Michele Swanson, John Griggs and Lee Markell.
Commission member Ted Billy was at the on-site meeting and arrived late at the municipal center.
Commission members not present included George Kubik, Dick Carroll and Shawn Hunter. Staff present
included Ken Vraa, Director of Parks and Recreation; Stephen Sullivan, Landscape ArchitectiParks Planner;
Craig Johnson. Landscape Architect; and Cherry] Mesko, Secretary.
Q
�
MEMORANDUM
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: SEPTEMBER 25, 1990
RE: CARLSON LAKE PARK
At the direction of the City Council, the Advisory Parks & Recreation Commission met
on September 6, 1990, and again on September 24th, for the purpose of reviewing the
Carlson Lake Park Plan in an attempt to revise the plan to make it a passive park.
At the meeting on September 6, 1990, the Commission was presented a petition signed
by one -hundred -sixteen (116) residents requesting that Carlson Lake Park be completed
as originally planned and approved. The petition wanted access to the lake and a
playground area with equipment for children to use that would be closer to their homes.
There were also residents in attendance who wished to see the park returned to a passive
state and requested removal of all hard surface, playground equipment, etc.
At the September 6th meeting, the Advisory Commission, with concurrence of those in
attendance at the meeting, motioned that staff immediately provide for erosion control and
early turf establishment through the reduction of the west trail corridor to a six (6) foot
wide turf trail. Further, that staff and residents meet on September 24, 1990, on site to
review revised plans for the park at a special meeting of the Advisory Commission.
Attached to this memorandum are the minutes of September 6, 1990, Advisory Parks &
Recreation Commission meeting and the meeting of September 24, 1990 concerning this
item.
71SORY COMMISSION RECOMMENDATION:
The Advisory Commission has recommended the revised park plan include a six (6) foot
wide turf trail along the west bank, with the hardcourt omitted from the plan, and an eight
(8) foot wide aggregate trail installed leading from the south access point to the
playground equipment. Also, that the current basketball standard be omitted, the security
light be omitted, the playground area and open play area remain in the same location;
and the fishing dock be on the east side of the lake and be included in the development
plan under a separate contract.
COUNCIL ACTION
It would be appropriate for the City Council to approve the revised Master Plan for
Carlson Lake Park by authorizing the contractor, under a change order to complete the
parks plan per the revisions.
KV/bls l 3
Agenda Information Memo
October 2, 1990 City Council Meeting
CARLSON LAKE PARK IMPROVEMENTS
B. Carlson Lake Park Improvements --At the request of adjoining neighbors to Carlson Lake
Park, the City Council referred the improvements back to the Advisory Parks and Recreation
Commission for further review and consideration. The APRC has met on two (2) occasions,
September 6, 1990 and September 24, 1990, to consider testimony from residents who were
identified as part of the Carlson Lake Park neighborhood district.
Following the two (2) meetings, the APRC is recommending a revision to the park plan that
includes a six (6) foot wide turf trail along the west bank, with the hard court omitted from
the plan, and an eight (8) foot wide aggregate trail installed leading from the south access point
to the playground equipment. Also, action includes removal of the current basketball standard
and security light to be replaced by playground equipment and an open play area at the same
location. Also, the fishing dock is to be placed on the east side of the lake and be included
in the development plan under a separate contract.
For additional information which includes a memo from the Director of Parks and Recreation
and minutes both the September 6 and September 24 APRC meetings, refer to pages
through %%r
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recommendation
of the APRC with or without modification that revises the master plan for Carlson Lake Park
and authorizes the contractor, under a change order, to complete the park's plan per the
revisions.
M4W
CONTRACTORS
1. Nodland Construction
2. Ceca utilities
3. Northdale Construction
CLIFF PLAZA 2ND ADDIT:
CITY CONTRACT 90-10
STREETS & UTILITIES
EAGAN MN
4. C.L. Contracting
5. Burshville Construction
Feasibility Rept, Enizineer's Est. Bid Amount
$2-50,300.00 $307,600.00 * $243,153.00
BID TIME: 10:00 A.K.
BID DATE: AUGUST 31, 1990
$243,153.00
279,451.20
283,466.25
318,767.60
338,361.50
$ +/- Feasibility Rept.
2.9%
! +/- Engineer's Est.
21%
*The Engineer's Estimate includes approximately $42,400 worth of items relating to
additional storm sewer and Fire Station #5 access construction which the preliminary
report did not address.
d (
Agenda Information Memo
October 2, 1990, City Council Meeting
RECEIVE BIDSIAWARD CONTRACT (GALAXIE CLIFF PLAZA 2ND ADDN)
A. Contract 90-10, Receive Bids/Award Contract (Galaxie Cliff Plaza 2nd Addition -
Streets & Utilities) --On September 4, the City Council initially received the bids for the
installation of public streets and utilities as necessary to service the Galaxie Cliff Plaza 2nd
Addition. However, due to the fact that the final plat was not approved, the Council
continued consideration of this contract award until September 18. Again, due to the
inability of the developer to comply with the requirements of final plat approval on
September 18, consideration of this contract award was again continued until the October
2 meeting.
Enclosd on page "-? i is a tabulation of the low bids received on August 31, 1990, due
to the City's limitation to require the contractor to guarantee prices for an indefinite time,
this contract will either have to be awarded or, in the absence of final plat approval, the
bids will have to be rejected and readvertised which will preclude the ability to initiate any
construction yet this year. In addition, due to the one-month delay in awarding the
contract and allowing construction to begin, the original specified completion date will have
to be modified to provide for 1991 completion. The Development Agreement has been
prepared requiring the developer to acknowledge this delay and guarantee all costs
associated with any delays into the next construction season as well as all costs associated
with redesign to comply with the final grading and drainage plan submitted by the
developer.
ACTION TO BE CONSIDERED ON THIS ITEM: To reject the bids or award Contract
90-10 (Galaxie Cliff Plaza 2nd Addition - Streets & Utilities) and authorize the Mayor and
City Clerk to execute all related documents.
c�
�
Agenda Information Memo
October 2, 1990 City Council Meeting
7
LIQUOR LICENSE/COMPRI HOTELIPLAZA HOTEL COMPANY
A. License, On -Sale Liquor and Sunday Sale of Liquor, Compri Hotel/Plaza Hotel Company-
-An application has been received of the Compri Hotel and its receiver, Plaza Hotel Company,
naming its new controller, Mr. Derek Funkhouser, as the new manager for the above referenced
liquor license. Enclosed without page number is the police investigation report concerning Mr.
Funkhouser. At this time, the Police Department has identified no reasons to deny the licenses
to the Plaza Hotel Company.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the on -sale liquor and
Sunday sale of liquor licenses for the Compri Hotel/Plaza Hotel Company as presented.
LIQUOR LICENSE/LIQUOR SHOP
B. License, Off -Sale Liquor, Greg Ward and Richard Ross, Liquor Shoppe, Inc./4250 Lexington
Avenue South --An application has been received of Greg Ward and Richard Ross for an off -
sale liquor license related to their purchase of the Liquor Shoppe located at 4250 Lexington
Avenue South. A copy of the Police Department investigation report regarding these individuals
is enclosed without page number for your review. At this time, the Police Department has
identified no reasons to deny the above referenced off -sale liquor license.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the off -sale liquor
license for Greg Ward and Richard Ross relative to the Liquor Shoppe, Inc. at 4250 Lexington
Avenue South as presented.
Agenda Information Memo
October 2, 1990, City Council Meeting
REVIEW DAKOTA COUNTY DRAFT 5 -YR CAPITAL IMPROVEMENT PROGRAM
C. Review Dakota County Draft 5 -Year Capital Improvement Program --The Department
of Physical Development for Dakota County has forwarded to the City of Eagan a copy
of their draft 5 -Year Capital Improvement Program. Those improvements (streets, signals
and Trailways) pertaining to the City of Eagan have been summarized by year on pages
4 ; } through. This County proposal has been reviewed by all City
departments as well as the Transportation Task Force Committee of the Northern Dakota
County Chamber of Commerce. The summation of their. comments are provided in a
memo from the Director of Public Works contained on page
The County would like to have written comments from the City pertaininig to this draft
CIP so that it can be formally considered by the County Board of Commissioners yet this
fall. Although this is a 5 -year "proposed" Capital Improvements Program, it is reviewed
annually to take into consideration most recent developments and local community needs.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve/modify the draft 5 -Year
Capital Improvements Program for Dakota County.
* This memo will be included with the Additional Information Packet on Monday.
39
DAKOTA COUNTY
HIGHWAY CIP 1991-1995
FOR -
CITY OF EAGAN
SEPTEMBER 1990
PROJECT I I EST. COST I STAFF I CITY COUNCIL I
YEAR I DESCRIPTION I SEGMENT (FROM/TO) I CITY OF EAGAN I RECOMMENDATIONS I COMMENTS 10-2-90 I
I
I I
1991 STREETS I
ICSAH 26(LONE OAK RD.) ILEXINGTON AVE. (CR 43) - I 9679,000 I I I
I 1991 I4 -LANE DIVIDED WITH ITH 55 I I I I
1 (TRAILS BOTH SIDES I I
I ICSAH 31(PILOT KNOB) (APPLE VALLEY (CSAR 38) I 9540,000 I I I
I 1971 I4 -LANE DIVIDED WITH IREBECCA LANE I I I I
ITRAILS ON BOTH SIDES I
1991 SIGNALS
1 1971 ILEXINGTON AVE. (43) IAt Lone Oak Road
I I('alTN ROAD IMPROVEMENT) ICSAH 26) I I I I
^SAH 30(DIFFLEY ROAD)(1) IAt Nicots Road I 9100,000 I
I �e91 I I I I I I
ICS0 31(PILOT KNOB RD.) IAL Deerwood Drive I 945,000 I I I
I 1991 I (1) I I I I I
(1) Presently meets some of the warrants for signal installation.
(2) Signal installation warrants yet to be met/measured.
I
I
ICSAH 26(LONE OAK)
1991 TRAILS
ICSAH 31 (PILOT KNOB) -No. I
ISide to Eagandate Blvd. I
DAKOTA COIJNTY
HIGHWAY CIP 1991.1995
FOR
CITY OF EAGAN
SEPTEMBER 1990
I PROJECT I I EST. COST ( STAFF I CITY COUNCIL I
I YEAR I DESCRIPTION I SEGMENT (FROM/TO) I CITY OF EAGAN I RECCMENDATIONS I COMMENTS 10-2-90 I
i
I I
J 1992 STREETS I
I lCR 28(YANKEE DOODLE) JCR 43(LEXINGTON I 51,080,000 1 1 1
1 1952 14•LANE DIVIDED WITH JAVENUE) - TH 149 1 I 1 I
1 17RAILS ON BOTH SIDES I I j
-------- -------------------------
I ICSA4 32(CL1FF ROAD) ICEDAR FREEWAY(TH 77) I 6400,000 I 1991 - Council I
i 1952 J4 -LANE DIVIDED I- 135E I I Resolution 8/21/90 I
J 1992 SIGNALS 1
I JCSAY 26(LONE DAK)(2)
lAt
Eagandale Boulevard 1
675,000 1 1
1 1952 JIUPNLANE & SIGNAL
I
I
I I 1
1 JCP 43(LEXINGTON AVE.)(2)
lAt
Wescott Road 1
645,000 1 1 1
1 1992 1
1
1
1 1 1
....... .-------------------.............................
1 JCSAw 31CPIL07 KNOB RD.)
lAt
----------------------------------------------•-------------------
Corporate Center Drivel
645,000 1 1 1
1 1992 1 (2)
1
!
I I I
(1) Presently meets some
the warrants for signal installation.
of
(2) Signal installation warrants
yet to be met/measured.
1 JCSAH 32(CL1FF ROAD) ITN 13 - YN 77
I 1992 1 lSouth Side
1992 TRAILS
-o-
I I I
tll
DAKOTA COUNTY
HIGHWAY CIP 1991-1995
FOR
CITY OF EAGAN
SEPTEMBER 1990
I 1 PROJECT ( I EST. COST I STAFF I CITY COUNCIL 1
YEAR I DESCRIPTION I SEGMENT (FROM/TO) 1 CITY OF EAGAN I RECOMMENDATIONS I COMMENTS 10-2-90 1
I
1993 STREETS
ICSAH 30(DIFFLEY ROAD) 10.5 Mi. E. of CSAR 31 1 $1,913,000 1 I I
I 1993 14 -LANE DIVIDED WITH 1(PILOT KNOB) - TH 3 I I I I
1TRAILS ON BOTH SIDES 1 I I I
1 I
1 1993 SIGNALS 1
1 1993 ICSAH 30 (DIFFLEY ROAD) 1At Lexington Ave. (CR 43)1 I I I
1 ((WITH ROAD IMPROVEMENT) I I I I I
(1) Presently meets some of the warrants for signal installation.
(2) Signal installation warrants yet to be met/measured.
1993 TRAILS 1
I I I I I I I
I I I I I I I
�' a
DAKOTA COUNTY
HIGHWAY CIP 1991-1995
FOR
CITY OF EAGAN
SEPTEMBER 1990
f I PROJECT I ( EST. COST I STAFF I CITY COUNCIL I
j YEAR I DESCRIPTION I SEGMENT (FROM/TO) f CITY OF EAGAN I RECOMMENDATIONS f COMMENTS 10-2-90 I
I
I I
I 1994 STREETS I
I JCR 22(YANKEE DOODLE) ITH 149 - TH 55 I 5160,000 I ( I
t 1994 I2 -LANE RURAL SECTION I(Inv. Gr. Hts.) I I I I
I I I I I I I
f I I I I I I
I i
f 1994 SIGNALS I
I ! I I I I I
I I I I I I I
(1) Presently meets some of the warrants for signal installation.
(2) Signal installation warrants yet to be met/measured.
I 1994 TRAILS
I I I I
43
DAKOTA COUNTY
HIGHWAY CIP 1991-1995
FOR
CITY OF EAGAN
SEPTEMBER 1990
I I PROJECT I I EST. COST STAFF CITY COUNCIL I
I YEAR I DESCRIPTION I SEGMENT (FROM/TO) I CITY OF EAGAN I RECOMMENDATIONS I COMMENTS 10-2-90 I
I
� I
I 1995 STREETS
j ICSAw 26(LONE OAK RD.) ITH 55 . CSAH 63(INVER I $805,000 I I I
I 'W5 I4 -LANE DIVIDED (GROVE HEIGHTS) I I I I
_..........................................................------------------............................................----
I (CSA^ 32(CLIFF RD.) ICR 43(LEYINGTON I $572,000 I I I
I 1995 I4 -LANE DIVIDED WITH I CHES MAR I I I I
I (TRAILS ON B_^TH SICES I I I I I
I
1995 SIGNALS
I I I I I
(1) Fresently meets sore cf the we -rants for signal installation.
(2) Signa; installation warrants yet to be met/measured.
I I
I 1995 TRAILS I
ICSAH 32(CLIFF RD.) IChes Mar - CR 43 I '0. I I I
I 1995 I I(LEXINGTON) South Side I I I I
DAKOTA COUNTY
HIGHWAY CIP 1991-1995
FOR
CITY OF EAGAN
SEPTEMBER 1990
I I PROJECT I I EST. COST I STAFF ( CITY COUNCIL
I YEAR I DESCRIPTION I SEGMENT (FROM/TO) I CITY OF EAGAN I RECOMMENDATIONS I COMMENTS 10.2.90 I
I
I I
FUTURE STREETS
I JCSAH 26(LONE OAK) ITH 13 - CSAH 31 I U50,000
i 1 ((PILOT KNOB) I I I I
......................... ------- ..............................................................................................
ICSAH 32(CLIFF) JCR 43(LEXINGTON) I 51,500,000 J I 1
I I ITH 3 1 1 I I
i I
FUTURE SIGNALS I
ICSAH 31(CILOT KNOE)(I) IHIGHSITE DRIVE I 590,000 I I I
I I I I I I I
.................... ------------...........----....------------•---------------.----.........................................
JCR 28 (YANKEE DOOOLE)(1) IWASHINGTON DRIVE I 545,000
I I J I I I I
(1) Presently meets some of the warrants for signal installation.
(2) Signal installation warrants yet to be met/measured.
I FUTURE TRAILS I
I I I I I I I
�S
Agenda Information Memo
October 2, 1990 City Council Meeting
SETBACK VARIANMMRITTANY 10TH ADDITION
M.W. JOHNSON CONSTRUCTION -
D. Variance, M.W. Johnson Construction Incorporated of 10 feet from the 30' Setback
from a Public Street, Lot 3, Block 1, Brittany 10th Addition, Located in the NE Quarter
of Section 33—An application has been received of M.W. Johnson Construction requesting
a 10' variance to the 30' setback from the public right-of-way for a home at 4721
Westminster Circle as described above in Brittany 10th Addition. A itional information
concerning this application can be found on pages through .
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the variance of
10' from the 30' setback from the public right-of-way for M.W. Johnson Construction on
Lot 3, Block 1, Brittany 10th Addition as presented.
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SUBJECT: VARIANCE
APPLICANT: M IATLLIAM JOHNSON CONSTRUCTION INC
LOCATION: LOT 3, BLOCK 1, BRITTANY 10TH
EXISTING ZONING: R-1 (SINGLE FAMILY)
DATE OF PUBLIC HEARING: OCTOBER 2, 1990
DATE OF REPORT: SEPTEMBER 21, 1990
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted by M. William Johnson
Construction Inc. requesting a 10' Variance to the required 30' setback along public right-
of-way to construct a single family home at 4721 Westminster Circle.
The applicant believes that due to the steep grade in the rear portion of the lot a
Variance of 10' is necessary to avoid the construction of an expensive retaining wall.
Information on the exact slope was not provided by the applicant.
All other setback and lot coverage requirements meet Code requirements.
If approved, this Variance shall be subject to all applicable City Codes.
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Agenda Information Memo
October 2, 1990 City Council Meeting
SPECIAL USE PERMIT CHRISTMAS TREE SALESIMOMAS LAKE CENTER
E- Special Use Permit, Jim Bartizal, To Allow Sales of Christmas Trees on Lot 3, Block 1 of
Thomas Lake Center, Located in the Southwest Quarter of Section 28 --An application has been
received of James Bartizal for a special use permit to allow temporary Christmas tree sales in
the above referenced block at the intersection of Cliff Road and Thomas Lake Road. This site
will be set up beginning on November 10 with sales commencing on November 23. The site
will be torn down and cleaned up by December 31, 1990. The applicant has operated under
a special use permit for tree sales at this site for the past three years. 'For additional
information in this regard, please rSf
pT to the Community Development Department's staff
report which 'is enclosed on page for your review.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a special use permit
for Christmas tree sales for James Bartizal as presented.
zj
SUBJECT: SPECIAL USE PERMIT
APPLICANT: JAMES BARTIZAL
LOCATION: LOT 3, BLOCK 1, THOMAS LAKE CENTER
SW SECTION 28
EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER)
DATE OF PUBLIC HEARING: OCTOBER 2, 1990
DATE OF REPORT: SEPTEMBER 27, 1990
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting a Special Use
Permit to allow temporary Christmas tree sales at the Thomas Lake Center shopping mall.
The applicant would begin set up around the 10th of November with sales beginning on
November 23. The sales operation tear down and clean up will be completed by
December 31, 1990. The applicant expects to have approximately 600 trees in stock with
the average selling price of $25.00.
The applicant has been granted a Special Use Permit for temporary tree sales at this site
for the past three years.
If approved, this Conditional Use Permit shall be subject to the following:
1 The permit is temporary and shall expire after December 25, 1990.
2. The permit shall be subject to all applicable Code requirements.
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Agenda Information Memo
October 2, 1990 City Council Meeting
CONDITIONAL USE PERNIITIMOTOR FUEL SALES
TOM THUMB MARICF ANKEE fQUARE SHOPPING CENTER
F. Conditional Use Permit, Tom Thumb Markets, to Allow Motor Fuel Sales in a PD
(Planned Development) Zoning District on Lot 1, Block 1, Bicentennial Addition Located
South of Yankee Doodle Road West of Washington Drive in the NE Quarter of Section
16 -At its regular meeting of September 25, 1990, the Advisory Planning Commission
considered a conditional use permit application from Tom Thumb Food Markets for motor
fuel sales in the Yankee Square Shopping Center at the above described location. The
applicant has previously applied for motor fuel sales at their eadsting location at the east
end of Yankee Square Shopping Center. This application relates to a proposed relocation
of the Tom Thumb Food Markets to retail space near the middle of the shopping center.
For additional information concerning this application, please refer to the Community
Development Department staff report which is enclosed on pages ,a through (Q�
for your review. The Advisory Planning Commission is recommending denial of the
application as presented. A copy of the minutes of the Advisory Planning Commission
meeting relative to this item are enclosed on pages T through. Please note that
the minutes reflect a fourth condition not indicated in the staff report which was added
at the time of the commission meeting. If the application is approved, condition four
would require that all signage on the canopy would be subject to a one time sign fee of
52.50 per square foot.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the conditional
use permit for Tom Thumb Food Markets to allow motor fuel sales on Lot 1, Block 1,
Bicentennial Addition, as presented.
SUBJECT: CONDITIONAL USE PERMIT
APPLICANT: TOM THUMB FOOD MARKETS
GO PUMP & METER SERVICE
LOCATION: LOT 1, BLOCK 1, BICENTENNIAL ADDITION
EXISTING ZONING: PD (PLANNED DEVELOPMENT)
DATE OF PUBLIC HEARING: SEP'T'EMBER 25, 1990
DATE OF REPORT: SEP'T'EMBER 17, 1990
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUNIMARY: An application has been submitted requesting a Conditional
Use Permit to allow motor fuel sales in a Planned Development zoning district.
BACKGROUND: Prior to this application, Tom Thumb Food Markets and Federal Land
Company had applied for a Conditional Use Permit and Variance for four gas pumps and
a canopy in the Yankee Square Shopping Center located on the end of the mall where
Tom Thumb is at currently. That application was denied by both the Advisory Planning
Commission and City Council at their March 19, 1986 meeting. The decision for denial
was based on the traffic problems at that location, complicated by the addition of gas
pumps.
LOCATION: Yankee Square Shopping Center is located immediately south of Yankee
Doodle Road, west of Washington Drive, north of Amoco, and east of Federal Drive.
Currently, Tom Thumb is located at the east end of Yankee Square Shopping Center,
however their ten year option is coming due at the end of September. With this option
expiring. Tom Thumb plans to move into the vacant center space where Yankee Drug and
Gift was previously located.
SITE PLAN: Tom Thumb is proposing to install four gas pumps, three fiberglass single
wall fuel tanks, and one canopy in the center parking stalls immediately southwest of the
access from Yankee Doodle Road. To do this, the removal of 10 parking stalls will be
necessary. The number of parking stalls will still be within code requirements even with
removal of the 10 stalls. City staff recommended a 5' concrete curb delineator be located
to the west of the fueling facility to help outline where the fueling facility begins and
where the mall parking begins.
S3
Staff also requested two 20' x 14' delineators be placed at the access into the site from
Yankee Doodle Road and a request by staff was made to extend the existing delineator
along Washington to make the existing (approximately 70' wide) drive entrance 30'. Both
of these requests were indicated on the revised site plan submitted to City staff on
September 17, 1990. The planning department also suggested to the applicant's
representative, Mike Eicher of Pump and Meter Services, the possibility of closing off the
drive aisle between the existing location of Tom Thumb east to the curb of Washington
Drive. This suggestion was made with consideration to the traffic congestion and
confusion commonly occurring there.
The canopy will not be located directly in front of the Tom Thumb Store and may block
the signs for the Eagan Steak House and partially hide Hovi's Deli. The 30'x 50' canopy
will be located over the gas pumps at an elevation of 14'6" with an additional 3' sign band
extending the height to 17'6". The canopy is currently located at a Tom Thumb in
Burnsville on Highway 13 that has closed, and will be relocaxed to this site. The sign band
has the Tom Thumb name and a red, brown, and orange stripe across the rest.
There are three proposed Owens-Corning fiberglass underground single wall tanks. Two
are 12,000 gallons 8' x 36' and one is 10,000 gallons 8' x 31'. They will contain regular,
unleaded, and premium unleaded gasoline. The tanks will be buried immediately to the
west of the fuel pump dispensers. Covering the tanks is a 30' x 38' x 6" thick reinforced
concrete pad.
SEH, the Citv's traffic engineer, reviewed the site plan for the proposed gas pumps. They
have a number of concerns with the proposed location. First, they noted that the gas
pumps will interfere with on-site circulation on the rest of the site. Secondly, the parking
spaces on three sides of the proposed pumps will experience frequent turnover due to the
nature of traffic at a convenience store, thus causing a significant amount of pedestrian
and vehicular interface and potential conflicts. Thirdly, the gas pumps will increase the
walking distance between available parking stalls and the convenience store, the steak
house, and HoWs Deli. Fourthly, SEH mentioned a concern over vehicles waiting to pull
into the gas pumps, blocking the drive aisles to and from the west half of the site.
SEH also took into consideration the delivery trucks for the fuel tanks. They believe the
only ,A,ay for these trucks to access the tanks will be at night when the shops are closed.
Because there are parking spaces located over the storage tanks, trucks trying to deliver
fuel would encounter interference. They would also cause a "significant hinderance" to the
on-site circulation since the only place to park would be in either the north or south drive
aisle.
5�
SEH is also concerned with the northerly access off of Washington Drive which they have
found experiences conflicting traffic maneuvers with both the Amoco driveway and 81st
Street West. In their report to the City, they outline the conflicts and give suggestions to
ease this traffic problem. Their conclusion to the City is that the placement of gas pumps
as proposed "would be a major detriment to on-site circulation due to the resulting
vehicular and pedestrian conflicts and potential conflicts at the Yankee Doodle Road
access".
If approved, this Conditional Use Permit shall meet the following conditions:
1. The canopy facia and the building facia shall match.
2. The vent stand pipes shall run up the canopy column.
3. All other governmental agency requirements/permits shall be applied for and
approved.
FINANCIAL OBLIGATION - 16 -CU -I5 -&9Q - LOT 1, BLOCK 1, BICENTENNIAL
Based upon the study of the financial obligations collected in the past and the uses
proposed for the property, the following charges are proposed. The charges are computed
using the City's existing fee schedule and connections proposed to be made to the City's
utility system based on the submitted plans.
Improvement Project Use Rate Quantity Amount
None $U
A
.�'
ASEN
MWNEERS R ARC)4rMCTS m PLANNERS
September 18, 1990
Mr. Jim Sturm
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Jim:
3535 VADNAIS CENTER DRIVE, ST AOUk, MINNESCAA 55110 67249D -20W
RE: EAGAN, MINNESOTA
TOM THUMB CONVENIENCE STORE
AND GAS PUMP PROPOSAL
YANKEE DOODLE SQUARE SHOPPING
CENTER
SEH FILE NO: 89040
As you requested we have reviewed the site plan for the proposed
gas pumps at Tom Thumb in Yankee Doodle Square located at the
southwest corner of Yankee Doodle Road and Washington Drive.
According to the site pian, the proposed location for the gas
pumps is in the central row of parking spaces north of the access
from Yankee Doodle Road. The pumps would be partially in front
of the Tom Thumb Convenience Store which would be relocated to a
vacant space in the middle of the shopping center.
We have a number of concerns with the proposed location of the
gas pumps. Generally, when gas pumps are provided at shopping
centers they are located in an area which does not interfere with
on-site circulation on the rest of the site. However, that is
not the case with these gas pumps. Drivers entering the gas pump
area may need to wait for a short time to pull into an available
pumping station. In doing so they will block other on-site
traffic enroute to and from the businesses west of the gas pumps.
This would result in queuing of traffic into the central aisle
and the driveway off Yankee Doodle Road, potentially resulting in
�?pnicle conflicts on Yankee Doodle Road itself. It would take
only one vehicle waiting to pull into the gas pumps and two or
three other vehicles queuing in the driveway to negatively impact
traffic flow on Yankee Doodle Road. This three car stack could
easily accumulate during the peak hours when several customers
turning left off Yankee Doodle Road complete their turn into the
center during a large gap in traffic.
The parking spaces on three sides of the proposed pumps will
experience frequent turnover due to the nature of traffic at a
convenience store. This will result in a significant amount of
pedestrian and vehicular interface and potential conflicts. It
is generally not advisable to require gas pump customers to cross
a drive aisle with frequent parking turnover, especially when
this drive aisle carries traffic to and from the businesses on
the west half of the site.
S' PAJL CHIPPEWA FALLS
HE' C- -•.�_ , ._ Mlh'NE50'A / W;S:Dr,'S:�
Mr. Jim Sturm
September 18, 1990
Page #2
The gas pumps will also increase the walking distance between
available parking spaces and the Tom Thumb Convenience Store, the
Steak House, and possibly the deli. Since Tom Thumb is one of
the highest trip and parking generators in the center, this is
definitely a disadvantage. The site does have parking in excess
of the City's requirement, however, all of the excess parking is
located along the rear of the site and is not likely in heavy
demand.
Traffic entering and exiting the gas pumps has adequate space in
which to maneuver and turn around. Vehicles parked in parking
spaces north and south of the pumps will also have adequate space
to maneuver and turn around even if cars at the gas pumps are
situated at the closest pump to the parking spaces. However,
this does not solve the concern over vehicles waiting to pull
into the gas pumps blocking the drive aisles to and from the west
half of the site.
According to the site plan, the gasoline storage tanks will be
located immediately west of the gas pump area. It appears that
parking spaces will continue to be located over these gasoline
storage tanks. Therefore, delivery trucks will only be able to
access these tanks during the night hours when the shops in the
center are closed. If gas delivery trucks did attempt to deliver
gas during the day or during open hours of Tom Thumb or the rest
of the center, they would encounter interference in reaching the
pumps due to cars parked over the gas storage tanks. They would
also cause a significant hindrance to on-site circulation, since
the only place to park is in the drive aisle, either north or
south of the storage tanks.
Trucks can enter the site at either the Yankee Doodle Road,
Federal Street or Washington Drive access. However, in doing so
these trucks will go beyond the normal inbound travel lanes in
order to maneuver into the gas pump storage area.
Another feature of the site which we reviewed is the northerly
access off of Washington Drive. This driveway experiences
conflicting traffic maneuvers with both the Amoco driveway on
Washington Drive and 81st Street west due to their close spacing
with each other and their proximity to Yankee Doodle Road. In
addition, this driveway is currently 70 feet in width and tends
to be very confusing for both southbound drivers on Washington
Drive and eastbound drivers leaving the Yankee Doodle Square
Shopping Center. The driveway serves as access to the front of
the shopping center and the east side of the existing Tom Thumb
store. Delivery vehicles for Tom Thumb tend to park along this
side of the site. Tow trucks serving the Amoco Repair Shop south
of the shopping center also use this area for delivering or
picking up vehicles.
S7
Mr. Jim Sturm
September 18, 1990
Page #3
The revised site pian shows an extension of the raised landscaped
island to the north to reduce the Washington Drive access to 30
feet in width. However, other on-site modifications should also
be made in conjunction with this change to correct the existing
situation where parking and sidewalk are located too close to the
driveway. We suggest that the eastern most parking space in
front of the existing Tom Thumb store be eliminated and the
corner of the sidewalk be rounded off in a much larger radius to
provide a minimum of 18 feet'between the raised landscaped island
.and the curb of the sidewalk. This 18 feet would allow for one
way inbound only traffic into the rear delivery area of the site.
These vehicles could exit via the southerly driveway on
Washington Drive or Federal Street. The other acceptable option
in this situation would be to -entirely close off access to this
area from the driveway by connecting the landscaped island with
the existing sidewalk using an extension of the raised curb. We
do not recommend two way traffic in this area of the site, as
only 8 feet of driveway storage is provided between the raised
landscaped island and the drive aisle to the east side of the
building.
In conclusion, we believe that the placement of gas pumps as
proposed in the center of Yankee Doodle Square would be a major
detriment to on-site circulation due to the resulting vehicular
and pedestrian conflicts and potential conflicts at the Yankee
Doodle Road access.
In the event that the gas pumps are approved in their existing
configiration, we suggest the following mitigation measures:
o Elimination of at least one parking space along the Tom
Thumb store frontage to allow customers at the gas
PUMPS to get into the store without walking between two
o Elimination of four additional parking spaces north of
the gas pumps to reduce the spin off of vehicular
conflicts into the Yankee Doodle driveway.
A rough sketch of an alternate gas pump arrangement is attached.
As you will see, this arrangement requires elimination of roughly
28 parking spaces compared to a reduction of 12 under the
existing proposal. However, it does provide a concept of an
arrangement which would have fewer impacts to the Yankee Doodle
access.
sy
Mr. Jim Sturm
September 18, 1990
Page #4
If you have any questions on any of the above comments and
suggestions on the gas pumps or the Washington Drive access,
p1F-=e do not hesitate to contact either myself at 490-2071 or
Gle :'an Wormer at 490-2045.
Si ^erely,
Cindy Cray,
Transportation Planner
CRG/cih
cc: Glen Van Wormer
Shannon Willey, City of Eagan
57
STREET MAP
ZONING MAP
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COMP GUIDE PLAN MAP
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MINUTES OF A REGULAR MEETING OF THE
E7AGAN ADVISORY PLANNING COMMISSION
EAGAN, MINNESOTA
SEPTEMBER 25, 1990
A regular meeting of the Eagan Advisory Planning Commission was
held on Tuesday, September, 25, 1990, at 7:00 p.m. at the Eagan
Municipal Center. Present were members Voracek, Graves, Merkley,
Gorman, Trygg and Staehli. Member Hoeft was absent. Also present were
City Planner Jim Sturm, Assistant City Engineer Mike Foertsch and
City Attorney Mike Dougherty.
AGENDA
Voracek moved, Miller seconded, the motion to approve the agenda
as presented. All voted in favor.
MrNUTES
August 28, 1990 Minutes. Chairman Graves noted that the second
sentence of the third paragraph on page 11 should be altered to read
"Chairman Graves explained the current comprehensive guide
classification."
Chairman Graves further noted that Marilyn Legler's name was
misspelled on pages 11 and 12.
Voracek moved, Staehli seconded, the motion to approve the August
28, 1990 Advisory Planning Commission minutes as amended. All voted
in favor.
Chairman Graves explained the Advisory Planning Commission
procedure to the public.
CONDITIONAL USE PERMIT - TOM THUMB FOOD MARKETS
Chairman Graves opened the first public hearing for the evening
regarding a conditional use permit to allow motor fuel sales in a PD
(Planned Development) zoning district on Lot 1, Block 1, Bicentennial
Addition, located south of Yankee Doodle Road and west of Washington
Drive in the Northeast Quarter of Section 16.
City Planner Jim Sturm presented the application summary and
reviewed the staff report. He noted that the main concern of staff
was with the interior circulation. He suggested an additional
condition be added that the applicant would be required to comply
with all city code signage requirements.
Page 2/EAGAN ADVISORY PLANNING COMMISSION MINUTES
September 25, 1990
Martin Colon (Federal Land Company) stated that the gas pumpsand
the relocation of Tom Thumb would accomplish the following:
1. It would keep the center competitive.
2. The relocation of the store would improve the traffic and
parking.
3. The present location of Tom Thumb creates something of a
parking shortage.
4. The conditional use permit would allow the center to be
modernized.
5. He didn't want the east entrance closed but would agree to it
being narrowed.
He further stated that Mike Eichorn was also available for
comments.
Paul Hoagland of Hoagie's Deli, a tenant in Yankee Square, said
he did not want the change made as it would block the view on his
sign and make parking more difficult.
Jonas Valopas of the Best Steak House, another tenant, stated
emphatically that the change would cause him to go broke and that the
smell of gas would spoil the eating in his restaurant.
Member Voracek asked if staff was aware of any other locations
where the pumps were in the middle of the parking lot. Chairman
Graves noted that the Brooks at Yankee Doodle and Coachman was
somewhat* similar. Member Staehli stated that the location of the
pumps resulted in a traffic problem. Member Merkley agreed and stated
that he was concerned with traffic and circulation and that the
change would compound an existing traffic problem.
Member Miller said the shopping center needed to do something for
its long term viability and that the center had been the cornerstone
of Eagan for many years. He felt that some traffic congestion may
have to be accepted as a trade off for viability. Member Voracek
stated that he shared Member Miller's concern with viability but that
there was a safety issue problem and that other alternatives were
more preferable. Member Trygg stated that people would not go to the
center if there was a traffic problem when they had other
alternatives. Member Miller stated that congestion did not
automatically mean hazard. Mr. Colon asked the Planning Commission to
Page 3/EAGAN ADVISORY PLANNING COMMISSION MINUTES
September 25, 1990
point out the traffic problem and stated that congestion in a
shopping center is healthy.
Chairman Graves referenced the four items in the SEH engineering
report. Those being (1) on-site circulation problems; (2) shortage of
parking spaces; (3) the walking distance to the store and (4) the
fuel trucks. Member Merkley stated he was not a traffic expert but
that the engineering report said the change would be a major
detriment to on-site circulation. He concluded that the location was
not safe for people coming into the site. Member Gorman felt that the
report merely supported the obvious nature of the traffic problem.
Member Miller reiterated that the study did not say that there was a
safety problem. Member Graves felt that the biggest issue was the
on-site traffic and that it was a problem. Mr. Colon stated that the
current congestion on Washington Drive would be relieved by the
change.
Member Merkley asked Mr. Colon if he had any concerns with the
two tenants' remarks about going bankrupt. Mr. Colon said he was
concerned but that this was a positive step for all of the tenants in
the center.
Member Miller asked if another alternative would be viable. Mr.
Colon stated it would not and that the plan was a very good one.
Member Trygg stated that the Planning Commission was limited to
acting on the proposal before them.
Trygg moved, Staehli seconded, the motion to deny a conditional
use permit to allow motor fuel sales in a PD (Planned Development)
zoning district on Lot 1, Block 1, Bicentennial Addition, located
south of Yankee Doodle Road and west of Washington Drive in the
Northeast Quarter of Section 16, for the following reasons:
Due to the traffic and safety concerns referenced in the staff
report and in the study by the traffic consultants SEH. The use does
not meet the standards set forth in Eagan City Code Section 11.40
Subd. 4 in that
1. It would be detrimental to or endanger the public health,
safety or general welfare of the neighborhood or City.
2. Vehicular ingress and egress to the property would create
traffic congestion and interfere with traffic on surrounding public
streets.
All voted in favor except Miller voting against. The motion passed.
Agenda Information Memo
October 2, 1990 City Council Meeting
CONDITIONAL USE PERMITIOUTDOOR STORAGE
SAFETY KLEEN
G. Conditional Use Permit, Safety Kleen, to Allow Outdoor Storage in a LI (Light
Industrial) District on Lots 3 and 4, Block 1, Sibley Terminal Industrial Park, Located in
the SE Quarter of Section 8—At its regular meeting of September 25, 1990, the Advisory
Planning Commission considered a conditional use permit application by Safety Kleen
Corporation to permit outdoor storage consisting of two sets of six storage tanks
comprising a total capacity of 24,000 gallons. Additional information concerning this
application is included in the Community Development Department staff report which is
enclosed on pages (p'j through __I t. The Advisory Planning Commission is
recommending approval of this item. A copy of the minutes of the Advisory Planning
Commission meeting pertaining to the applications enclosed on pages Z through 2a.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an application
for a conditional use permit for Safety Kleen Corporation to allow outdoor storage in a
light industrial district as presented.
SUBJECT: CONDITIONAL USE PERMIT
APPLICANT: SAFETY-KLEEN CORPORATION
LOCATION: 3227 TERMINAL DRIVE
EXISTING ZONING: LI (IJMTI'ED INDUSTRIAL)
DATE OF PUBLIC HEARING: SEPTEMBER 25, 1990
DATE OF REPORT: SEPTEMBER 17, 1990
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting a Conditional
Use Permit to allow for outdoor storage of two "six pack" storage tank farms. Each tank
farm AU contain six 20,000 gallon above -ground storage tanks for a total capacity of
240,000 gallons.
BACKGROUND: The Safety-Kleen Corporation of Elgin, Illinois is an international
company whose customers are primarily engaged in automotive repair, industrial
maintenance and dry cleaning. The Safety-Kleen facility in Eagan has been operating
for approximately five years and is involved in the' accumulation and storage of spent
materials. Safety-Kleen received City Council approval for a Conditional Use Permit to
allow m,o 15,000 gallon above -ground storage tanks on September 3, 1985. The waste
is shipped to a recycle center and then returned to customers as usable product. No
processing is done at the Safety-Kleen site; materials are gathered and stored at the site,
then shipped to a recycling center. Hours of operation for the facility are Monday
through Friday, 6:30 a.m. to 6:30 p.m. Nine to fifteen route vans travel daily from the
service center to customers and back. A tanker truck and box trailer dispatched from the
recycle center will visit the facility about once a week.
CO.�ENIENTS: The storage in the proposed tanks will be combustible, but not flammable.
Some tanks will hold oil, some will hold Glycol, and the remaining tanks will hold water
tainted with chemicals. Staff has worked with the applicant to obtain site improvements
that can be provided simultaneously with the applicant's expansion plans.
The following list illustrates the proposal by phase and estimated completion date:
Phase 1: One new six pack tank farm, road, curb and stone - fall 1990.
Phase I.A: 2nd new six pack tank farm and more storage building. Pending storm sewer
easement vacation.
�I
Phase 2: Landscape and pave lot 3 and upgrade lot 4 - spring 1991.
Phase 3: Construct accumulation building, paving and new entries - summer 1991.
Phase 4: Construct return and fill building - 1992.
Because this operation is a storage facility and not a processing facility, the main concern
is that the proposed construction shall be able to safely contain any possible spills. It
would be appropriate for the applicant to provide the City written approval from all
County and State agencies that govern the storage of the proposed materials prior to any
building permits being issued for this site.
The developer has applied for a grading permit from the City to perform the grading and
drainage work necessary to construct Phase I and Phase IA of the site improvements. The
development will be required to convey allsurface water runoff from the new parking lot
improvements to the City storm sewer to be constructed under City Project #578.
The parking lot of the development shall be upgraded to include concrete curb and gutter
and bituminous or concrete surfacing. City staff will review the parking lot layout to verify
that it will meet the City's standards for access and circulation.
Before any grading of the site is to occur, silt fencing shall be placed to control erosion
of the steep slopes along the north end of the site.
If approved, this Conditional Use Permit shall be subject to the following conditions:
1. The storage tanks shall be installed in accordance with the City Fire Marshal
recommendations and shall meet standards set forth by any State or County
regulatory agency.
2. Written approval by the Pollution Control Agency, any other applicable agency,
of the construction and retention capabilities of the structures shall be submitted
prior to any tank construction.
3. Landscape plan shall be submitted, approved, and implemented together with an
adequate Landscape Bond not to be released until one year after the landscaping
has been completed.
4. The development will be required to upgrade the parking lot to current City
standards and convey all surface water runoff from the new parking lot
improvements to the City storm sewer.
FINANCIAL OBLIGATION - 8 -CU -14-&90 - SAFETY XIEEN
Based upon the study of the financial obligations collected in the past and the uses
proposed for the property, the following charges are proposed. The charges are computed
using the City's existing fee schedule and connections proposed to be made to the City's
utility system based on the submitted plans.
Improvement Project Use Rate
None
Quantity Amount
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Page 4/EAGAN ADVISORY PLANNING COMMISSION MINUTES
September 25, 1990
CONDITIONAL USE PERMIT - SAFETY-KLEEN
Chairman Graves opened the next public hearing for the evening
regarding a conditional use permit to allow outdoor storage in an LI
(Light Industrial) district on Lots 3 and 4, Block 1, Sibley Terminal
Industrial Park located in the Southeast Quarter of Section S.
City Planner Jim Sturm presented the staff report to the Planning
Commission.
Mel Jansek (JEK Architects) stated he represented the developer
and had been working with staff. He said the facility was for storage
only and no processing took place. Chairman Graves asked if the
traffic volume was low on the site. Mr. Jansek replied yes.
Member Merkley asked for the difference between the terms
combustible and flammable. Mr. Jansek explained that flammable
materials would explode and that combustible materials would burn but
not explode. He then explained that all materials on site were
nonflammable.
Mr. Voracek asked what safety precautions had been taken in the
event of a spill. Mr. Jansek explained that the EPA governed their
operation and explained that the storage tanks were made of concrete
with an additional concrete dike around it. He further detailed the
methods used to prevent any spills or leaks.
Miller moved, Voracek seconded, the motion to approve a
conditional use permit to allow outdoor storage in a LI (Light
Industrial) district on Lots 3 and 4, Block 1, Sibley Terminal
Industrial Park located in the Southeast Quarter of Section 8,
subject to the following conditions:
1. The storage tanks shall be installed in accordance with the
City Fire Marshall recommendations and shall meet standards set forth
by any State or County regulatory agency.
2. Written approval by the Pollution Control Agency and/or any
other applicable agency of the construction and retention
capabilities of the structure shall be submitted prior to°any tank
construction.
3. A landscape plan shall be submitted,
together with an adequate landscape bond not
year after the landscaping has been completed.
approved and implemented
to be released until one
Page 5/EAGAN ADVISORY PLANNING COMMISSION MINUTES
September 25, 1990
4. The developer will be required to upgrade the parking lot to
current City :standards and to convey all surface was runoff from the
new parking lot improvements to the city storm sewer.
All voted in favor.
PRILIMINATT PLAT - HILLER ADDITION
Chairman Graves opened -the next public hearing for the evening
regarding a preliminary plat consisting of a four lot subdivision of
approximately 2.6 acres of R-1 (Single Family) Residential zoned land
north of Skyline Road in the Southeast Quarter of Section 4.
City Planner Jim Sturm presented the staff report to the Planning
Commission.
Valerie Heller, 1475 Skyline Drive, (owner) briefly described the
project and stated that the assessments were forcing development.
Chickie Broman had questions regarding easement restrictions.
Assistant City Engineer Mike Foertsch explained the restrictions.
Member Merkley said that it looked like a fine development and
requested that three additional conditions be added as referenced in
the staff report.
Member Voracek had questions regarding building pad compaction.
There was more discussion concerning soil stability and developer
liability for inadequate building pads. Member Voracek stated that he
was concerned with future purchasers. He then asked if there would be
any extra standards required of the homes as they were in the flight
pattern of the airport. City Planner Sturm stated that these extra
standards were only required in multi -residential units.
Miller moved, Trygg seconded, the motion to approve a preliminary
plat consisting of a four lot subdivision of approximately 2.6 6dres
of R-1 (Single Family) Residential zoned land north of Skyline Road
in the Southeast Quarter of Section 4, subject to the following
conditions:
1. These standard conditions of plat approval as adopted by
Council action on July 10, 1990 shall be complied with: Al, B1, B2,
B3, C2, E1, F1, G1 and H1.
13