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08/08/2017 - City Council SpecialSPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 8, 2017 5:30 P.M. EAGAN ROOM EAGAN MUNICIPAL CENTER AGENDA I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. 2018-2019 DRAFT BUDGET PRESENTATION IV. COUNTY-WIDE FIBER EFFORT V. OTHER BUSINESS VI. ADJOURNMENT Agenda Information Memo August 8, 2017 Special City Council Meeting III. 2018 And 2019 General Fund Budgets And Tax Levies Direction To Be Considered: To provide direction to staff regarding the proposed 2018 and 2019 General Fund budgets and related tax levies. Facts:  Preparation of the 2018 and 2019 preliminary General Fund budget has been ongoing since April.  This is the first year the City staff has prepared a 2 year budget  The Council’s goal to “Maintain the City’s long-standing, fiscally prudent and responsive budgeting approach while pursuing fiscal independence and self-reliance in long-term budgeting” provided the basis for preparation of the proposed 2018 budget and for the tax levy considerations.  The budget team—City Administrator Osberg, Assistant City Administrator Miller, Finance Director Pepper, Assistant Finance Director Feldman, and Finance Intern Ashley Gengler — has met with each of the departments as part of the process to bring the City Administrator’s recommended 2018 and 2019 budget to its current state.  The general narrative is laid out in a fashion similar to previous years.  The budget team and department directors will be present at the meeting to respond to any questions the City Council may have about the proposed budget.  The 2018 and 2019 General Fund budgets and 2018 tax levy are next scheduled to be considered at the regular City Council meeting on September 5.  Staff will walk through the budget memo information a with power point presentation for the viewing public. Attachments: (2) III.-1 2018 and 2019 Budget Memo from City Administrator Osberg III.-2 2018 and 2019 Preliminary General Fund budgets and tax levy information Countywide Fiber Effort Council Workshop August 8, 2017 Your logo here INET networks are an institutional network where government institutions typically operate their networks. All city owned facilities operate on the INET network. Examples of organizations using an INET are Cities, Counties, State, LOGIS and some school districts. CNET networks are private business networks usually operating through service provider. Difference between INET/CNET fiber networks May not have fiber right now or it is very expensive. May only have one pathway to the internet. Other facilities and buildings that they need connected to their network. May want to build out their networks and easily participate in a CNET. Easy access to fiber expertise as part of the JPA. Administration and management of JPA’s between Cities and the County can be streamlined. Low operational costs makes JPA a low-risk Why other cities and the County may benefit from the proposed INET/CNET? Less IT time in managing our fiber assets, roughly 900 hours could be reallocated to day-to-day IT operations. Economies of scale, lower operational costs for fiber maintenance agreements, attorney’s fees, etc. Why the City of Eagan would benefit from the proposed INET/CNET? All Eagan INET facilities are already connected Eagan currently has multiple diverse routes to the internet Eagan already has CNET operations. Seven service providers on the CNET network operating with existing customers. Multi-million dollars fiber assets will be given to another entity for a period of 10-20 years with no compensation unless the entity gains revenues. The amount of overall C-Net revenue will decrease as there will be revenue sharing between the County and other City agencies. Eagan would have even less control of the success and/or direction of the CNET. The operational costs vs. revenue sharing costs are not in Eagan’s best interest. Why the City of Eagan would not benefit from the proposed INET/CNET? Exhibit B Eagan is unique compared to other communities in the County given the strong fiber connections we have for institutional use, combined with a significant investment in a commercial fiber network. Due to our unique position, staff does not suggest that the City participate in the Countywide fiber JPA effort Observations Overview of the JPA Page 1 of 3 Goals of the JPA • Create a high performance institutional network (I-Net) for efficient management of physical network assets owned among the members (e.g. telecom conduit, fiber cable, handholes, cabinets, network equipment). • Provide improved management of fiber and conduit lease agreements and IRUs. • Use the I-Net to enable more efficient and lower cost price agreements for a variety of IP -based services, including Internet, network services, and other services that could benefit from shared member purchases. • Create a commercial network infrastructure (C-Net) in Dakota County to enhance business attraction, business retention and jobs creation. The C-Net will provide wholesale access to private sector service providers to deliver a variety of services to business, commercial and residential customers. The JPA will not be a retail provider of services to businesses and residents in Dakota County. • Provide improved network redundancy. The I-Net will provide local governments with a more resilient network for public safety and data security. The C-Net will offer businesses a similarly resilient option for improved Internet and data services. Cost Sharing Implementation of the concept will include three kinds of costs: • One-time capital costs for the I-Net, • One-time capital costs for the C-Net and • Operational costs. Prospective members will need to know what the proposed costs are for them. The chart on the next page shows the cost sharing, based on the principals articulated in the Plan. One-time Capital Costs for the I-Net It is proposed that the city members bear the cost of providing and installing their switches and the accompanying optics as well as any costs relating to furnishing an appropriate location for the equipment at their sites. They will also bear their proportionate share of splicing and other construction related costs. They must also bear the costs of any lateral fiber cable necessary to reach their site (no municipal member would be required to install more than 2,000 feet of fiber optic cable). Dakota County would fund the costs of lateral fiber optic cable installations of more than 2,000 feet and would also fund the costs related to the core nodes necessary to run the I-Net. One-Time Capital Costs for the C-Net The Plan proposes that the Dakota County Community Development Agency fund this one-time C-Net cost using a portion of the funds allocated to the annual Redevelopment Incentive Grants (RIG) program. These funds have historically been available to cities to foster redevelopment efforts. This proposal would appropriate a portion of those dollars from the program for one or more years. This will make fewer dollars available to cities for other redevelopment projects. Operational Costs The Plan proposes to share operational costs based on a series of distribution parameters. The general rule governing these parameters is that members who own larger portions of the infrastructure that will be operated Overview of the JPA Page 2 of 3 and managed on their behalf will bear a proportionately larger share of the operational costs. Considerable effort has been expended to inventory existing assets to provide a basis for this sharing. More work remains. The chart reflects assets whose details have been confirmed as-built records and physical inspection. This is most of the system but additions to the inventory will be made throughout this calendar year. It is also important to remember that members, especially the municipal members, will be adding to the system as time passes—adding to their share of the assets managed by the consortium. Thus, this cost sharing chart will be updated each year, modifying the members’ relative costs sharing based on changes that have occurred during the year. Revenue Sharing From the beginning there has been consensus that the primary goals of the JPA are to enhance governmental operations through the I-Net and to foster economic development through the C-Net. “Profit” has never been the primary consideration. Nevertheless, revenue will be generated from the operations of the C-Net. Prospective members need to know how they might share in that revenue if and when it is generated. The Plan proposes that revenue be shared based on three concepts – a portion would be retained by individual city members who sponsor the C-Net implementation within their city limits – 45%. A larger share will go to those members who have provided and will be providing the infrastructure necessary to make the I-Net and C-Net functional – 50%. This infrastructure share will in turn be shared based on the portion of the infrastructure provided by each member. Finally, the plan proposes a 5% share of any C-Net revenue to be dedicated to a “pool” to be shared by all members in proportion to their population. The reasoning there is that by the time the I-Net and C-Net are mobilized all members will be providing some portion of the infrastructure and that the countywide nature of the consortium provides a value in and of itself. Two of the prospective members currently have C-Net capabilities and have borrowed funds to support portions of their investments. The plan proposes that these members be allowed to retain the “pre-consortium” revenues that they were planning on to retire debt for a period of years (probably five years). The amount of overall C-Net revenue that may be available and the timing for when that revenue will begin are very difficult to predict. The report authors believe that revenue clearly will be generated at some point. In order to DEMONSTRATE how these principals might play out, example revenues for the various members were assumed to show what percentage of the overall revenues would accrue to the various members based on those assumption. That exercise is the genesis of the Revenue Sharing column in the chart. Please bear in mind that the numbers and percentages will vary based on the revenues that are ultimately generated. Overview of the JPA Page 3 of 3 Note 1 - The CDA may opt to become a regular member of the organization. In that event it would share in costs and revenues which would in turn change the percentages borne by other members. Note 2 - The revenues shown are based on a series of assumptions regarding C-Net revenues in each member’s territory. The numbers are intended only to demonstrate how the revenues may be shared. C-Net expansions in the municipalities will directly affect their shares. Special City Council Workshop August 8, 2017 IV. County-wide Fiber Effort Action to be Considered: Provide direction to staff in creating a Joint Powers Agreement (JPA) with the County and member Cities to create a high performance institutional (INET) and commercial (CNET) fiber networks. Facts:  For several years, Dakota County and the cities within Dakota County have been working on a way to aggregate our fiber network resources to offer improved institutional network (INET) services and to have the capacity to provide services to commercial parcels (CNET) that may not be able to get desired data capacity from existing service providers.  The study group has completed the majority of an inventory of existing fiber assets and proposed a method for sharing costs to complete and operate the network through a Joint Powers Agreement (JPA). Prior to the preparation of the JPA, potential participants are being asked to discuss the concept with their elected officials. If there is enough interest in moving forward with a joint fiber network and fiber network management arrangement, work would begin in earnest on the preparation of the JPA.  Potential participants include Apple Valley, Burnsville, Dakota County, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St Paul, and West St Paul. The Dakota County CDA may opt to become a regular member of the organization in the future.  The study group proposes that the potential participants enter into an Indefeasible Right to Use (IRU) agreement that allows the JPA entity use of all fiber assets that the potential participants currently own. The potential participants will maintain ownership of the assets but will not perform maintenance and/or manage the assets during the term of the IRU agreement. The IRU term is for a period of ten years with two five-year automatic renewal periods.  During the broadband study conducted in 2016/2017, it was determined that a majority of the fiber backbone could be aggregated with existing fiber from potential participating members. It was determined that there is approximately one mile of estimated construction left to interconnect the system-wide network’s backbone. This construction, the building space, and equipment make up the initial startup costs.  Estimated costs for participation will be based on membership and access fees, initial startup costs and ongoing operational costs. All fees and costs will be determined by the JPA board upon creation of the entity but it is suggested that the membership fees will be $500 and access fees will be $3,000. Initial startup costs for operating the network will be approximately $1.6 million, of which Eagan’s share is roughly $25,773, or 1.6%. Annual operational costs will be approximately $546,700 per year, of which Eagan’s share is roughly $104,965 or 19.2%.  Revenues will only be gained from the CNET operations and will be distributed based off a predetermined formula. Of the generated revenue of a transaction, 50% of revenue will be distributed to the locality where the business customer is located, 45% of the revenue will be distributed to the locality infrastructure owners and 5% of the revenue will be distributed to all other JPA members. In addition, any existing revenue that a potential participant is currently generating prior to the formation of the JPA will be exempt for a predetermined period of time (to be decided by the JPA board).  The primary function of the JPA will be to operate and maintain the INET for all members. Members will be able to use the INET for institutional purposes to reach theirs or others’ facilities without extra costs. The JPA will also look to connect the INET to diverse paths to the Internet for all members to use.  The City currently has a fully functional INET network interconnecting all of our facilities using city-owned fiber. The City also has two diverse pathways to the internet with two distinct routes.  The City currently has a functioning open-access fiber CNET that consists of seven service providers and terminates its point-of-presence at the DataBank Data Center. The service providers consist of Frontier Communications, Velocity Telephone, Arvig, Granite, Consolidated Communications, OneNetUSA and DataBank. The CNET’s first customer came onto the network in 2014.  Clearly, Eagan is unique compared to other communities in the County given the strong fiber connections we have for institutional use, combined with a significant investment in a commercial fiber network.  IT Manager Dan Cook and Assistant City Administrator Dianne Miller will be in attendance at the workshop to walk through the attached Power Point, showing pros and cons to the City of Eagan joining the County-wide effort. Attachments: IV -1 Consultant Summary of County-wide Fiber Effort IV -2 Power Point, 8-11 Workshop                     Eagan Municipal Center  3830 Pilot Knob Road  Eagan, MN  55122    www.cityofeagan.com      2018‐19 Proposed Budget Operating Budget                      General Fund   Departmental   Budgets     1 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Mayor &  Council 0.4% Expenditures as % of General Fund   Mayor & City Council (01)  Responsible Managers:  Dave Osberg, City Administrator  Dianne Miller, Asst. City Administrator      PURPOSE & DESCRIPTION    The purpose of the Mayor and City Council is  to:   Provide for the legislative and policy‐ making activities of the City's  government   Provide for the planning and control  of municipal expenditures through  the adoption of an annual budget   Provide for the generation of revenue  through the levying of taxes, fees,  and rate structures   Provide a forum for citizen input into the policy process through public hearings, advisory commissions,  public testimony, and civic and community groups    The Mayor and City Council are responsible for the following functions:   Participate in regular City Council meetings on the 1st and 3rd Tuesday of the month, as well as monthly  Council workshops as needed   Serve on City Council Committees that make recommendations to the City Council as a whole   Represent the City on various boards and Commissions pertaining to local government    PERFORMANCE INDICATORS                              2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 13 12 12 12 12 100% 100% 100% 100% 100% Number  of special City Council  meetings  held annually Percentage of City advisory commissions that met in a  joint  meeting with the council  each year 2 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Mayor & City Council (01)  Responsible Managers: Dave Osberg, City Administrator  Dianne Miller, Asst. City Administrator      HIGHLIGHTS & CHANGES  Overview: The proposed 2018 Mayor & City  Council budget decreased by $1,300. The  proposed 2019 budget reflects an increase of  $4,300, or 2.8%, due to health insurance  premium increases. The non‐personnel budget  remains consistent with the 2017 budget, with  the only addition being the replacement costs  associated with two tablets.          EXPENDITURE SUMMARY      Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 104,926          111,808          111,200          109,700          113,900           Services  and Other Charges 39,217            31,638            39,700            40,000            40,100             Capital  Outlay ‐                   ‐                   1,200               1,100               1,100                Total 144,143$        143,446$        152,100$        150,800$        155,100$         3 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Mayor & City Council (01)  Responsible Managers:  Dave Osberg, City Administrator  Dianne Miller, Asst. City Administrator    LINE ITEM DETAIL                                                                                                                              Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES ‐ REGULAR 51,786$          53,849$          53,600$          53,600$          53,600$           6144 FICA                               2,424               2,458               4,100               4,100               4,100                6146 PERA‐DCP                           1,932               2,009               2,000               2,000               2,000                6151 HEALTH INSURANCE 48,296            53,032            51,300            49,800            54,000             6152 LIFE INSURANCE 119                  68                    ‐                        ‐                        ‐                         6154 DISABILITY‐LONG TERM 209                  222                  ‐                        ‐                        ‐                         6155 WORKERS COMPENSATION               160                  170                  200                  200                  200                            PERSONAL SERVICES                  104,926          111,808          111,200          109,700          113,900           SERVICES & OTHER CHARGES 6353 PERSONAL AUTO/PARKING              522                  388                  700                  600                  600                   6385 INSURANCE                          21,000            21,000            21,000            21,000            21,000             6475 MISCELLANEOUS                       ‐                   ‐                   100                  100                  100                   6476 CONFERENCES AND SCHOOLS            12,742            4,891               12,900            12,900            12,900             6477 LOCAL MEETING EXPENSES             4,953               5,359               5,000               5,400               5,500                         SERVICES & OTHER CHARGES         39,217            31,638            39,700            40,000            40,100             CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT       ‐                   ‐                   1,200               1,100               1,100                         CAPITAL OUTLAY ‐                   ‐                   1,200               1,100               1,100                TOTAL  MAYOR & CITY COUNCIL 144,143$        143,446$        152,100$        150,800$        155,100$         ‐0.9%2.9% Non ‐personnel  increase:0.5%0.2% 4 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget                                                                      This page left intentionally blank                                         5 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Admin.,  1.9% Expenditures as % of General Fund   Administration (02)  Responsible Managers:  Dave Osberg, City Administrator  Dianne Miller, Asst. City Administrator      PURPOSE & DESCRIPTION    The purpose of the Administration  Department is to:   Ensure the execution of policies and  direction of the Eagan City Council   Provide administrative leadership for  day‐to‐day operations   Coordinate the various municipal  functions and provide administrative  support as required     The Administration Department is responsible  for the following functions:   Respond to inquiries and requests of the City Council   Oversee Department Heads and ensure departments are working in coordination with one another  toward a common goal   Complete administrative activities not unique to and, therefore, not assignable to other operating  departments or divisions   Prepare weekly Council packets and other communications to the City Council and the City's organization  as a whole   Provide staff support to the City's Airport Relations Commission and airport noise advisory bodies    PERFORMANCE INDICATORS      2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 70 53 50 45 45 N/A 95% N/A 96% N/A Number  of airport noise complaints/questions (telephone and  email) Percentage of citizens rating quality of life in Eagan as  excellent or good  (biennial  survey) 6 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 439,289$        489,755$        475,800$      501,500$        517,000$         Parts and Supplies 1,476               1,651               1,900             2,100               2,100                Services  and Other Charges 146,956          101,100          102,900         104,600          100,100           Capital  Outlay 716                  862                  2,600             2,500               1,300                Total 588,437$        593,368$        583,200$      610,700$        620,500$           Administration (02)  Responsible Managers:  Dave Osberg, City Administrator  Dianne Miller, Asst. City Administrator      HIGHLIGHTS & CHANGES  Overview: The proposed 2018 Administration  budget is set to increase by $27,500, or 4.7%,  from the 2017 budget, which is attributed to  inflationary personnel expenses and the  inclusion of a new training program through  the Government Alliance on Race and Equity  (GARE). The proposed 2019 budget reflects an  increase of $9,800, or 1.6%, which reflects  inflationary adjustments.      2018 Highlight/Change 1:  Professional Services (6310) includes funding for the City to participate in a one‐year  training cohort sponsored by the Government Alliance on Race and Equity (GARE). GARE is a national network of  governments working to achieve racial equity and advance opportunities for all.   Financial Impact: $4,800 increase  Service Level Impact: The training cohort will offer tangible skillsets to assist the City in meeting the Eagan  Forward strategy to be more welcoming and inclusive to the diverse population served by the City.     2018 Highlight/Change 2: Personal Auto/Parking (6353) has been reduced to reflect the removal of the City  Administrator’s car allowance. Mileage reimbursement for the City Administrator was included in lieu of the car  allowance.   Financial Impact: $5,400 decrease  Service Level Impact: None    2018‐19 Highlight/Change 3:  Dues and Subscriptions (6479) is proposed to increase to reflect the City becoming a  member of the Government Alliance on Race and Equity (GARE). Members of the organization receive a 40%  discount on the GARE training cohort.   Financial Impact: $1,000 increase  Service Level Impact: The membership will provide resources to the City to meet strategies set forth in Eagan  Forward to be more welcoming and inclusive to the diverse population served by the City.       EXPENDITURE SUMMARY        7 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Personnel 2015 2016 2017 2018 2019 Hours City Administrator 111112,080 Assistant City Administrator111112,080 Executive Assistant 1 1 1 1 1 2,080 Total 333336,240   Administration (02)  Responsible Managers:  Dave Osberg, City Administrator  Dianne Miller, Asst. City Administrator      POSITION INVENTORY      2018‐19 WORK PLAN               1 2 3 4 5 6 7Oversight of the City's  Support Services  (HR, IT, and City Clerk) 8 9 10 Activity Routine Airport duties  (citizen communication, ARC  preparation, service on Committees, etc.) Intergovernmental, municipal, City departmental, and association meetings Clerical  and administrative support Annual  budget preparation Oversight of Recycling operations  for the City Assist in development and execution  of City Goals   and Eagan  Forward Development and execution  of public policy decisions Council  meeting and workshop preparation Oversight of the City's  day‐to ‐day operations 8 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND  WAGES‐REGULAR         338,230$        379,021$        371,300$      392,300$        403,100$         6112 OVERTIME‐REGULAR                   2,793               3,726               2,400             3,500               3,500                6142 PERA‐COORDINATED                   25,874            27,964            28,000           29,700            30,500             6144 FICA                               22,379            23,520            24,200           25,200            25,500             6151 HEALTH INSURANCE 47,129            53,059            47,500           48,300            51,800             6152 LIFE INSURANCE 359                  306                  ‐                      ‐                        ‐                         6154 DISABILITY ‐ LONG TERM 716                  762                  ‐                      ‐                        ‐                         6155 WORKERS COMPENSATION               1,809               1,397               2,400             2,500               2,600                         PERSONAL SERVICES 439,289          489,755          475,800        501,500          517,000           PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    1,476               1,651               1,900             2,100               2,100                        PARTS & SUPPLIES 1,476               1,651               1,900             2,100               2,100                SERVICES & OTHER CHARGES 6310 PROFESSIONAL SERVICES‐GENERAL      59,019            4,470               4,000             9,100               4,400                6353 PERSONAL AUTO/PARKING              6,698               4,800               11,600           6,200               6,300                6355 CELLULAR TELEPHONE SERVICE         2,050               2,069               1,700             2,100               2,100                6385 INSURANCE                          4,000               4,000               4,000             4,000               4,000                6476 CONFERENCES AND SCHOOLS            7,659               16,329            8,700             9,000               7,200                6477 LOCAL MEETING EXPENSES             3,337               3,615               4,100             4,400               4,500                6479 DUES AND SUBSCRIPTIONS             52,693            54,317            56,400           57,700            59,200             6535 OTHER CONTRACTUAL SERVICES         11,500            11,500            12,400           12,100            12,400                      SERVICES & OTHER CHARGES         146,956          101,100          102,900        104,600          100,100           CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT       716                  862                  2,600             2,500               1,300                         CAPITAL OUTLAY 716                  862                  2,600             2,500               1,300                TOTAL  ADMINISTRATION 588,437$        593,368$        583,200$      610,700$        620,500$         4.7% 1.6% non‐personnel: 5.4% 5.4%   Administration (02)  Responsible Managers:  Dave Osberg, City Administrator  Dianne Miller, Asst. City Administrator    LINE ITEM DETAIL             9 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  IT 4.9% Expenditures as % of General Fund   Information Technology (03)  Responsible Manager:  Dan Cook, IT Manager    PURPOSE & DESCRIPTION    The purpose of the IT Department is to:   Provide technology support for the City's  Local and Wide Area Network operations    Develop and implement Citywide IT  policies and procedures   Provide technology support for the City's  desktop and mobile hardware   Provide support for all City software appli‐ cations   Provide support for City's Communication  Systems hardware and software   Establish standards for efficient operation  of staff’s IT tools to maintain high quality of service with minimal downtime   Recognize and recommend new developments in technology.    The IT Department is responsible for the following functions:   Recommend, purchase, install and provide technical support, maintenance and security for the City's  Local and Wide Area Network operations and all of its components   Recommend, purchase, install and provide technical support for desktop and mobile computer hardware  and software applications   Provide support for telephone/voicemail software and hardware   Recommend, purchase, install and support the City's low‐voltage wiring infrastructure.   Maintain WAN backup system   Conduct research and recommend new or improved technology systems    PERFORMANCE INDICATORS  2015 2016 2017 2018 2019 Description Actual Actual Estimated Target Target 375 385 400 415 425 2,600 2,700 2,800 3,300 3,000 117 125 175 200 225 85 90 95 100 105 110 110 110 110 110 50 50 55 55 55 Copiers  Supported 1010101010 Video  Cameras  Supported 3772858585 Squad Video  Cameras  Supported 25 25 25 25 25 Body Cameras  Supported 0 0 0 0 50 Wireless Access  Points 37 38 40 50 50 20 20 20 20 20 48,000 55,000 60,000 65,000 72,000 36,000 40,000 44,000 46,000 48,000 Gigabytes  of server storage City PCs maintained Work orders  processed PCs  replaced per year Non ‐LOGIS software applications supported Printers  maintained LOGIS  software applications  supported Average gigabytes  supported (PC support) Mobile Devices  (Smartphones, Tablets) 10 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Information Technology (03)  Responsible Manager:  Dan Cook, IT Manager HIGHLIGHTS & CHANGES  Overview: The 2018 Information Technology (IT) budget  is proposed to increase by $57,500, or 3.5%, and the  2019 budget is proposed to increase by $117,500, or  6.8%. These increases are related to an increase in  contractual services, LOGIS IT Services, maintenance  contracts, and a new IT intern position proposed in the  two‐year budget cycle.               2018 Highlight/Change 1:  Personnel Services includes a proposed intern for IT Systems to assist with the  migration and deployment of Office 365 and backfill for existing IT Specialists on the help desk.  The GIS and IT  Security internship positions are also proposed to continue into 2019.  Financial Impact: $8,400 increase  Service Level Impact:  This will increase IT services provided to staff citywide. The interns will also assist during  relocation of employees’ work stations during the remodel of Police and City Hall.    2018 Highlight/Change 2:  Other Contractual Services (6535) has been reduced since LOGIS now offers the ability  to perform our internal PCI quarterly scans.  In the past, this service needed to be conducted by an outside vendor  at a cost of $8,500 per scan.  LOGIS has purchased a Nexxus network scanning device for membership use.  LOGIS  would charge the City an estimated $6,400 for consultation services to perform four scans per year.    Financial Impact: $27,600 decrease  Service Level Impact:  Having a highly secured environment is a benefit to the citizens of Eagan, knowing that  when they do business with the City that their transactions are secure and that their data is secure, increasing trust  in the City’s IT systems.    2018 Highlight/Change 3:  LOGIS Services (6350) have increased due to an increase in one LOGIS staff member in  Network Services, an increase in third party licenses and maintenance contracts that LOGIS uses to support the  cities, as well as a scheduled 2018 equipment replacement.  Financial Impact: $29,300 increase  Service Level Impact: These services are the City’s core applications ranging from financials to police and fire CAD,  mobiles, field reporting, etc.  By using the consortium’s purchasing power and economies of scale, Eagan can avail  itself of top‐tier software systems with superior service levels at a reasonable cost.                          11 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget      Information Technology (03) Responsible Manager:  Dan Cook, IT Manager    HIGHLIGHTS & CHANGES (CONT’D)    2018 Highlight/Change 4:  Maintenance Contracts (6569) are proposed to increase as a result of the City’s  Enterprise License Agreement (ELA) with Microsoft.  The City is scheduled to renew the three‐year agreement with  Microsoft which will expire on July 31, 2018.  The City is planning to transition its license agreement with Microsoft  from the traditional, perpetual license model to a subscription based model using Office 365.  There are many  advantages this transition will provide to the City, including the ability to use up to five licenses of Office products  per named user, the flexibility to store 1TB per named user in the Microsoft Cloud (potentially removing user’s  personal network drives and making them available from anywhere). It also provides a stepping stone for us to  utilize Sharepoint services as each user would have a license, reducing overall costs of ownership.    Financial Impact: $22,700 increase  Service Level Impact: Increased availability of applications as they will be available on the user’s PC as well as on  any device with internet access.  Reduction in server storage used as user’s personal network drives would move  to the Microsoft Cloud.      2019 Highlight/Change 1:  Other Contractual Services (6535) includes a network security assessment for 2019. In  December 2016, the City conducted a similar assessment and found there were a number of issues that needed to  be addressed to strengthen our security throughout the network.  Most organizations are having this type of  assessment done on a yearly basis.  IT recommends this assessment occur every three years, thus allowing  sufficient time to remediate the issues found in the assessments.  Financial Impact: $34,000 increase  Service Level Impact:  Having a highly secured environment is a benefit to the citizens of Eagan, knowing that  when they do business with the City that their transactions are secure and that their data is secure, increasing trust  in the City’s IT systems.    2019 Highlight/Change 2:  LOGIS IT Services (6350) increases primarily due to additional third party licenses and  maintenance contracts that LOGIS uses to support the cities.    Financial Impact: $20,100 increase  Service Level Impact: These services are the City’s core applications ranging from financials to police and fire CAD,  mobiles, field reporting, etc.  By using the consortium’s purchasing power and economies of scale, Eagan can avail  itself of top‐tier software systems with superior service levels at a reasonable cost.                                  12 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  1 2 3 4 5 6 7 8 9 10 Routine Activity Coordinate projects  with LOGIS Maintain network hardware infrastructure and user accounts Design and implement network wiring infrastructure Maintain relationships/memberships with  intergovernmental  agencies Develop IT policies  and procedures Research and recommend  new technologies Establish  IT goals, objectives, standards  and controls Troubleshoot hardware/software system and telephone/voicemail  problems Maintain LAN backups  and recovery and security systems Purchase hardware/software, supplies, licensing and maintenance agreements     Information Technology (03) Responsible Manager:  Dan Cook, IT Manager    EXPENDITURE SUMMARY     POSITION INVENTORY         2018‐19 WORK PLAN                                          Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 470,638$        509,237$        519,400$        550,100$        580,000$         Parts and Supplies 19,307            23,588            33,100            33,100            34,600             Services  and Other Charges 1,078,222       971,122          1,105,400       1,131,300       1,215,900        Capital  Outlay 4,010               3,751               2,100               3,000               4,500                Total 1,572,177$    1,507,698$    1,660,000$    1,717,500$    1,835,000$     Personnel 2015 2016 2017 2018 2019 Hours IT Manager 1 1 1 1 1 2,080 IT Systems  Supervisor 1 1 1 1 1 2,080 IT Systems  Specialist 2 2 2 2 2 4,160 Total 4 4 4 4 4 8,320 13 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Acct PERSONAL  SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         356,600$            387,440$             384,800$            398,200$            410,600$              6130 SALARIES AND WAGES‐TEMPORARY ‐                       ‐                        15,300                 22,800                32,500                  6112 OVERTIME‐REGULAR                   415                      373                       ‐                        ‐                       ‐                         6142 PERA‐COORDINATED                   27,171                28,660                 30,000                 31,600                32,500                  6144 FICA                               24,792                25,667                 30,600                 32,000                32,800                  6151 HEALTH INSURANCE 57,807                63,722                 56,200                 63,200                69,200                  6152 LIFE INSURANCE 596                      517                       ‐                        ‐                       ‐                         6154 DISABILITY ‐ LONG TERM 1,192                   1,288                    ‐                        ‐                       ‐                         6155 WORKERS COMPENSATION               2,065                   1,570                    2,500                   2,300                   2,400                             TOTAL PERSONAL SERVICES 470,638              509,237               519,400               550,100              580,000                PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    3,665                   5,707                    9,500                   9,500                   9,500                     6224 CLOTHING/PERSONAL EQUIPMENT ‐                        ‐                        100                       100                      100                        6230 REPAIR/MAINTENANCE SUPP‐GENL 12,510                15,921                 18,500                 18,500                20,000                  6270 COMPUTER SOFTWARE 3,132                   1,960                    5,000                   5,000                   5,000                              PARTS & SUPPLIES            19,307                23,588                 33,100                 33,100                34,600                  SERVICES & OTHER CHARGES 6346 POSTAGE 129                      98                         200                       200                      200                        6348 ANALOG SERVICE AND REPAIR ‐                       ‐                        500                       500                      500                        6350 LOGIS IT SERVICES 608,021              651,542               718,500               747,800              767,900                6352 TELEPHONE CIRCUITS                 12,704                8,309                    6,300                   8,300                   8,300                     6353 PERSONAL AUTO/PARKING              1,911                   1,313                    2,500                   1,500                   1,800                     6355 CELLULAR TELEPHONE SERVICE         5,067                   3,908                    5,300                   5,300                   5,300                     6370  GENERAL PRINTING AND BINDING ‐                       171                       ‐                         6385 INSURANCE                          5,400                   5,400                    5,400                   5,400                   5,400                     6476 CONFERENCES AND SCHOOLS            8,810                   11,729                 17,300                 21,400                25,200                  6477 LOCAL MEETING EXPENSES             68                        ‐                        100                       100                      100                        6535 OTHER CONTRACTUAL SERVICES 39,085                7,559                    34,000                 6,400                   40,400                  6567 CONTRACTUAL PROGRAMMING/DP         ‐                       4,090                    13,700                 5,500                   7,000                     6569 MAINTENANCE CONTRACTS              397,027              277,003               301,600               328,900              353,800                        SERVICES & OTHER CHARGES 1,078,222           971,122               1,105,400           1,131,300           1,215,900             CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT       4,010                   3,751                    2,100                   3,000                   4,500                              CAPITAL OUTLAY 4,010                   3,751                    2,100                   3,000                   4,500                     TOTAL  INFORMATION  TECHNOLOGY 1,572,177$        1,507,698$         1,660,000$         1,717,500$        1,835,000$          3.5% 7.1% Non ‐personnel  increase: 2.3% 7.5%     Information Technologies (03)  Responsible Manager:  Dan Cook, IT Manager         LINE ITEM DETAIL                                    14 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  This page intentionally left blank    15 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 45,502 47,078 45,000 47,000 45,000 n/a 82% 75% 65% n/a 33 31 50 50 50 49 54 50 50 50 411 478 450 450 450 29,012 31,503 35,000 40,000 30,000 Registered  voters  in the City Voter  turnout Data  Practice Requests  Processed Insurance claims processed Licenses  (all  types) issued Pages  of documents  imaged City Clerk 1.1% Expenditures as % of General Fund City Clerk (04)  Responsible Manager:  Christina Scipioni, City Clerk    PURPOSE & DESCRIPTION    The purpose of the City Clerk Department is  to:    Conduct elections   Execute official documents and  maintain official records of the City   Oversee issuance of personal and  business licenses as required by City  Code   Oversee City purchasing    The City Clerk Department is responsible for  the following functions:   Provide for maintenance and execution of procedures for voter registration   Coordinate purchases through co‐op ventures and vendor selection   Prepare, execute, and maintain official City records   Prepare and post official notices   Record and maintain minutes of Council and Commission/Committee meetings   Provide public information on ordinances, contracts and policies   Issue and renew business licenses   Oversee risk management programs   Coordinate the City’s safety program      PERFORMANCE INDICATORS                        16 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    City Clerk (04)  Responsible Manager:  Christina Scipioni, City Clerk    HIGHLIGHTS & CHANGES  Overview: The proposed 2018 City Clerk  budget shows an increase of $105,400, or  38.5%, because 2018 is an election year.  Factoring out election costs, the budget  reflects an increase of $21,600, or 8%, more  than the 2017 budget. The 2019 budget shows  a decrease of $77,700 or 20.5%, because 2019  is not an election year. Factoring out election  costs, the budget reflects an increase of  $8,300 or 3% from the 2018 budget.      2018 Highlight/Change 1:  In even‐numbered years, the City Clerk budget increases to provide for election‐related  activities.   Financial Impact:  $83,900 increase (includes $75,000 for election judges, absentee judges, and a Temporary  Election Assistant; $3,000 for overtime for regular staff; $4,500 for ballots and supplies; $200 for election judge  supervisor mileage reimbursements; $200 for election judge supervisor cell phone reimbursements; and $1,000 for  election legal notice publication)  Service Level Impact:  A well‐trained, well‐staffed election workforce provides residents with a pleasant voting  experience and ensures votes are counted accurately and reported in a timely fashion.    2018 Highlight/Change 2:  The temporary wages budget includes funding for the Temporary Election Assistant  (TEA) position to work 30 hours per week during the five weeks between absentee voting for the Primary and  General Elections. During these five weeks, the TEA will be tasked with document imaging projects.   Financial Impact: $2,300 increase  Service Level Impact: The addition of this time provides two benefits. First, it will allow the City to convert more of  its records from paper to electronic storage in advance of the Municipal Campus remodel. Second, it will improve  recruitment for the position, as the five‐week break in work has been a hurdle to hiring quality candidates.    2018 Highlight/Change 3:   The regular personnel budget includes consolidating the hours of a Confidential Office  Support Specialist into the City Clerk’s Office budget. In 2017, the position was budgeted .75 FTE in the City Clerk’s  Office and .25 FTE in Human Resources. In addition to the position’s 2017 duties, the consolidated position will  provide assistance responding to data practice requests and provide clerical and project support across City  departments.  Financial Impact: No impact to City‐wide Budget ($21,316 increase to the City Clerk budget)  Service Level Impact: Moving the hours for this position from Human Resources to City Clerk’s Office allows the  flexibility to provide clerical and project support across the City. This provides a nimble, efficient solution to short‐ term staffing issues (i.e. leaves of absences, gaps in staffing and large, one‐time projects). Additionally, by  providing support with data practice requests, this position will also help the City ensure it is meeting its statutory  obligation to respond to requests in a timely fashion.    2019 Highlight/Change 1:  In even‐numbered years, the City Clerk budget increases to provide for election‐related  activities. In odd‐numbered years, the budget is lower.  Financial Impact:  Decrease of $86,200  Service Level Impact:  None.    17 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    City Clerk (04)  Responsible Manager:  Christina Scipioni, City Clerk  EXPENDITURE SUMMARY            POSITION INVENTORY        2018‐19 WORK PLAN                 Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 212,192$        320,422$        242,200$        340,600$        269,300$         Parts and Supplies 108                  3,668               400                  5,000               500                   Services  and Other Charges 18,787            15,959            29,100            32,100            30,600             Capital  Outlay 286                  ‐                   2,000               1,400               1,000                Total 231,373$        340,049$        273,700$        379,100$        301,400$         Personnel 2015 2016 2017 2018 2019 Hours City Clerk/Administrative Coordinator111112,080 Confidential  Office Support Specialist 0.5 0.5 0.75 1 1 2,080 Licensing/Office Support Specialist111112,080 Clerical  Technician IV 0.50.250000 Total 3 2.75 2.75 3 3.00 6,240        1 2 3 4 5 6 7 8 Respond to  data  practices  requests Coordinate records retention Coodinate City insurance policy and claims Administer  elections Issue licenses and permits Coordinate City purchasing Coordinate ordinance amendments  and codification Provide clerical  and administrative support Routine Activity 18 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    City Clerk (04)  Responsible Manager:  Christina Scipioni, City Clerk    LINE ITEM DETAIL         Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND  WAGES‐REGULAR         164,848$        165,597$        181,500$        192,100$        197,900$         6112 OVERTIME‐REGULAR                   ‐                   2,591               ‐                   3,000               ‐                    6130 SALARIES AND  WAGES‐TEMPORARY        123                  87,635            ‐                   77,300            ‐                    6131 OVERTIME‐TEMPORARY ‐                   1,155               ‐                   ‐                   ‐                    6142 PERA‐COORDINATED                   12,396            13,038            13,600            14,600            14,800             6144 FICA                               11,991            12,827            13,900            14,900            15,100             6151 HEALTH INSURANCE 21,242            35,872            32,100            37,300            40,400             6152 LIFE INSURANCE 242                  281                  ‐                   ‐                   ‐                    6154 DISABILITY ‐ LONG TERM 457                  652                  ‐                   ‐                   ‐                    6155 WORKERS COMPENSATION               893                  774                  1,100               1,400               1,100                        TOTAL PERSONAL SERVICES 212,192          320,422          242,200          340,600          269,300           PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    58                    157                  400                  300                  300                   6225 ELECTION SUPPLIES 50                    3,511               ‐                   4,500               ‐                    6270 COMPUTER SOFTWARE ‐                   ‐                   ‐                   200                  200                            PARTS & SUPPLIES            108                  3,668               400                  5,000               500                   SERVICES & OTHER CHARGES 6353 PERSONAL AUTO/PARKING 639                  803                  400                  700                  500                   6355 CELLULAR TELEPHONE SERVICE ‐                   215                  ‐                   200                  ‐                    6359 LEGAL NOTICE PUBLICATION           6,909               6,070               8,000               7,000               6,000                6385 INSURANCE                          1,500               1,500               1,500               1,500               1,500                6476 CONFERENCES, TRAINING, SCHOOLS 3,115               1,069               3,300               3,700               3,800                6477 LOCAL MEETINGS EXPENSE 10                    341                  ‐                   200                  ‐                    6479 DUES AND SUBSCRIPTIONS             575                  405                  400                  400                  400                   6535 OTHER CONTRACTUAL SERVICES         6,039               5,556               6,000               6,000               6,000                6569 MAINTENANCE CONTRACTS              ‐                   ‐                   9,500               12,400            12,400                     SERVICES & OTHER CHARGES 18,787            15,959            29,100            32,100            30,600             CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT       286                   ‐                   2,000               1,400               1,000                         CAPITAL OUTLAY 286                   ‐                   2,000               1,400               1,000                TOTAL  CITY CLERK 231,373$        340,049$        273,700$        379,100$        301,400$         38.5%‐20.5% Non ‐personnel  increase: 22.2%‐16.6% 19 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget      Finance (05)  Responsible Manager:  Tom Pepper, Finance Director    PURPOSE & DESCRIPTION    The purpose of the Finance Department is to:   Manage and safeguard the City's financial assets   Provide timely and accurate financial information to  aid management in making decisions about the  City's operations   Communicate financial plans and financial results to  the City's various stakeholders via financial reports    The Finance Department is responsible for the following functions:   Accounting and financial reporting   Budgeting   Accounts payable   Payroll   Utility Billing   Cash receipting and investment management   Debt management    PERFORMANCE INDICATORS        2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target AaaAaaAaaAaaAaa AAA AAA AAA AAA AAA 0.8% 1.0% 1.0% 1.2% 1.2% 7,191 7,051 7,200 7,200 7,200 13,056 13,192 13,000 13,000 13,000 20,000 20,000 20,000 20,000 20,000Utility accounts serviced Payroll  checks/direct deposit issued Moody's  credit rating Standard & Poors credit rating Average rate of return on investments Vendor checks issued 20 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Finance (05)  Responsible Manager: Tom Pepper, Finance Director     HIGHLIGHTS & CHANGES  Overview: The proposed 2018 Finance budget  reflects an increase of $69,700, or 7.9%,  compared to the 2017 budget. The 2019  budget reflects a $50,600 or 5.3% increase  over the 2018 budget.  Non‐personnel  expenditures are set to decrease $3,400, or  3.7%, in 2018, and increase $62,600, or 70.6%,  in 2019.  The non‐personnel expenditure  increase in 2019 is primarily due to the  acquisition, implementation, and maintenance  of new budget and financial software.    2018 Highlight/Change 1:  An Accountant II staff member plans to retire in 2018.  Due to the extensive knowledge  and complexities of the duties, a replacement for the position is proposed to be hired 3 months in advance of the  departure date.    Financial Impact: $16,400 net increase   Service Level Impact:  This succession plan will provide sufficient time for the new hire to build a strong  understanding of ongoing responsibilities while also learning and assisting with the financial audit preparation.    2019 Highlight/Change 1: Hubble software is a powerful tool and is currently used mostly by the finance team to  produce monthly budget to actual financial reports for departments and to mind payroll and financial data. The  addition of the Planning module would allow for elimination of the budget excel spreadsheets resulting in a  streamlined compilation process.    Financial Impact: $ 51,500 net increase in 2019, after the offsetting decrease of $11,000 for the intern.  Annual  maintenance costs in future years will be $17,500.  Service Level Impact: The expanded use of the Hubble software by purchasing the Hubble Planning module would  result in an increased benefit to the Finance team and other departments for the preparation and compilation of  the budget.  In addition, the elimination of spreadsheets would also diminish the need for a 40‐hour per week  budget summer internship position.  The module provides another added benefit by allowing access to real‐time  financial data at the departmental level.  The financial data includes budget to actual financial results and the  ability to view detail level of expenditures.  Other LOGIS cities have implemented this software with positive  results. The addition of this software will improve accuracy and timeliness of financial information with a more  integrated approach.                             21 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Finance (05)  Responsible Manager:  Tom Pepper, Finance Director  EXPENDITURE SUMMARY              POSITION INVENTORY          2018‐19 WORK PLAN              Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 780,126$        802,452$        788,300$        861,400$        849,400$         Parts  and Supplies 11,569            13,307            13,700            15,800            78,100             Services  and Other Charges 66,807            69,429            73,700            69,000            69,700             Capital  Outlay 2,041               4,049               4,700               3,900               3,500                Total 860,543$        889,237$        880,400$        950,100$        1,000,700$     Personnel 2015 2016 2017 2018 2019 Hours Finance Director 111112,080 Asst. Finance Director 111112,080 Accountant II 111224,160 Accountant I 222112,080 Accounts  Payable Accounting Clerk 111112,080 Payroll  Specialist 1 1 0.9 1 1 2,080 Utility Billing and Special  Assessment Accountant** 0 0 0 0 0 0 Utility Billing/Special Assessment Clerk** 000000 Total 7 7 6.9 7 7 14,560 ** Utility positions  are supervised by Finance, but accounted for and paid out of the Public Utilities Fund 1 2 3 4 5 6 7 8 9 10 11 Activity Routine Administrative/supervision Other general  accounting and reporting Payroll  processing Purchasing/accounts  payable processing Investment/debt management Implement online utility billing payment and account maintenance Water/sewer utility billing Preparation of budget/CIP Preparation for  audit and completion of annual  report Dakota  County Drug Task Force accounting Special  assessment accounting 22 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Acct PERSONAL  SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         582,558$        597,558$        594,800$        650,100$        645,700$         6112 OVERTIME‐REGULAR                   11,796            14,108            6,500               6,500               6,500                6130 SALARIES AND WAGES‐TEMP 12,309            6,026               11,000            11,000            ‐                    6142 PERA‐COORDINATED                   43,996            45,840            45,100            49,200            48,900             6144 FICA                               42,278            43,001            46,300            49,600            47,800             6151 HEALTH INSURANCE 80,847            90,146            80,700            91,200            96,800             6152 LIFE INSURANCE 1,072               920                  ‐                   ‐                   ‐                    6154 DISABILITY ‐ LONG TERM 2,037               2,214               ‐                   ‐                   ‐                    6155 WORKERS COMPENSATION               3,233               2,639               3,900               3,800               3,700                        PERSONAL SERVICES 780,126          802,452          788,300          861,400          849,400           PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    11,209            13,083            12,000            13,500            13,500             6215 REFERENCE MATERIALS                210                   ‐                   500                  500                  300                   6220 OPERATING SUPPLIES‐GENERAL 150                  224                  600                  600                  600                   6270 COMPUTER SOFTWARE ‐                   ‐                   600                  1,200               63,700                      PARTS & SUPPLIES            11,569            13,307            13,700            15,800            78,100             SERVICES & OTHER CHARGES 6311 LEGAL 2,044               239                   ‐                   ‐                   ‐                    6314 AUDITING                           23,700            27,200            28,000            28,700            29,400             6315 FINANCIAL‐NON‐AUDIT ‐                   565                  ‐                   ‐                   ‐                    6346 POSTAGE                            7,654               8,443               9,000               7,500               7,500                6347 TELEPHONE SERVICE & LINE CHG       3,695               3,342               3,800               3,800               3,800                6353 PERSONAL AUTO/PARKING              5,631               5,052               5,200               5,200               5,200                6355 CELLULAR TELEPHONE SERVICE 1,517               1,458               1,500               700                  700                   6370 GENERAL PRINTING AND BINDING       296                  318                  400                  300                  300                   6385 INSURANCE                          7,100               7,100               7,100               7,100               7,100                6475 MISCELLANEOUS                      4,717               4,920               5,500               5,500               5,500                6476 CONFERENCES AND SCHOOLS            6,567               5,534               7,700               8,200               8,200                6477 LOCAL MEETING EXPENSES             425                  417                  400                  400                  400                   6478 TUITION REIMBURSEMENT 1,874               3,232               3,500               ‐                   ‐                    6479 DUES AND SUBSCRIPTIONS             1,587               1,598               1,600               1,600               1,600                6535 OTHER CONTRACTUAL SERVICES ‐                   11                    ‐                   ‐                   ‐                             SERVICES & OTHER CHARGES         66,807            69,429            73,700            69,000            69,700             CAPITAL OUTLAY 6650 FURNITURE & FIXTURES 178                  1,528               900                  800                  800                   6660 OFFICE FURNISHINGS/EQUIPMENT       1,863               2,521               3,800               3,100               2,700                         CAPITAL OUTLAY 2,041               4,049               4,700               3,900               3,500                TOTAL  FINANCE 860,543$        889,237$        880,400$        950,100$        1,000,700$     7.9%5.3% Non‐personnel  increase:‐3.7%70.6% Finance (05)  Responsible Manager:  Tom Pepper, Finance Director    LINE ITEM DETAIL                          23 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Legal 1.1% Expenditures as % of General  Fund Legal Services (06)  Responsible Manager:  Dianne Miller, Asst. City Administrator    PURPOSE & DESCRIPTION    The purpose of Legal Services is to:   Provide legal counsel to the City Council  and staff    Provide prosecution services in charges  against perpetrators   Provide counsel to Human Resources on  labor and personnel issues    The Legal Department is responsible for the  following functions:   Provide legal representation to City in  the prosecution or defense of all  proceedings in which the City is a party   Review ordinances, resolutions, contracts and other legal documents   Provide coordination with outside legal counsel   Provide legal representation on personnel matters as needed      PERFORMANCE INDICATORS    2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 1,590 1,610 1,810 1,725 1,700 Number of prosecution legal service hours  billed to the City 3,865 3,519 3,450 3,550 3,650 Number of pre‐trail  dockets  and contest trial docket (misdemeanors) N/A N/A 750 760 770 Number of cases opened (gross misdemeanors) N/A N/A 260 270 280 Number of defendants  that attended arraignments  (misdemeanors) 2,192 N/A 1,630 1,680 1,720 69.4 87.2 80 80 80 Number of  civil legal service hours  billed to the City Number of  labor service hours  billed to the City 24 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Legal Services (06)  Responsible Manager:  Dianne Miller, Asst. City Administrator    HIGHLIGHTS & CHANGES  Overview: The 2018 Legal Services budget is  proposed to decrease by $12,600, or ‐3.1%,  due to a decrease in civil legal services to  better reflect actual expenditures. The 2019  budget is proposed to increase by $12,500, or  3.2%, due to an increase in civil and  prosecution rates.             2018 Highlight/Change 1: Civil legal service cost is proposed to decrease in 2018, despite a 3% increase in legal  services fees. Actual expenses in 2016 and year‐to‐date 2017 expenditures justify keeping the civil legal services  budget at the 2016 levels for 2018.   Financial Impact: decrease $30,000  Service Impact: none    2018 Highlight/Change 2: Prosecution Legal Services are proposed to increase to reflect a fee increase of 3% by  the prosecuting firm. As of June 2016, the City is on a retainer payment method.  Financial Impact: $7,350 increase  Service Impact: none  2018 Highlight/Change 3: Other legal services (including labor) are proposed to increase to better reflect actual  costs from 2016 and YTD 2017. No rate change is proposed for labor legal services in 2018.   Financial Impact: $10,000  Service Impact: none    2019 Highlight/Change 1: Civil legal services reflects a 3% rate increase in 2019.   Financial Impact: $4,500  Service Impact: none    2019 Highlight/Change 2: Prosecution Legal Services reflect a 3% increase to the retainer rate in 2019.  Financial Impact: $7,500 increase  Service Impact: none  2019 Highlight/Change 3: Other legal services (including labor) are proposed to increase by 2.5%. The firm did not  yet have their 2019 rates available, thus an inflationary increase was proposed.    Financial Impact: $500  Service Impact: none                25 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Actual Actual  Budget   Budget   Budget    Expenditure 2015 2016 2017 2018 2019 Services  and Other Charges 355,441$        367,230$        405,000$        392,400$        404,900$         Total 355,441          367,230          405,000          392,400          404,900           Breakdown: Civil 138,935          114,230          150,000          120,000          124,500           Prosecution 210,937          232,643          245,000          252,400          259,900           Other 5,569               20,230            10,000            20,000            20,500             355,441$        367,103$        405,000$        392,400$        404,900$             Legal Services (06)  Responsible Manager:  Dianne Miller, Asst. City Administrator    EXPENDITURE SUMMARY                26 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget    Community Development – Planning (07)  Responsible Manager: Mike Ridley, City Planner    PURPOSE & DESCRIPTION    The purpose of the Community Development—  Planning Department is to:   Coordinate development review process and  interaction with residential, commercial and  industrial developers and the public   Perform long range planning activities to guide  the physical development of the City   Supervise the regulation of zoning and land use  requirements set by the City Code   Manage Geographic Information Systems data and reports for multiple City functions   Coordinate economic development, redevelopment and housing finance activities in the City   Provide adequate support/coverage for information requests from a variety of customers    Manage special studies, projects and data analysis for development and redevelopment   The Community Development—Planning Department is responsible for the following functions:   Perform development application review and coordinate staff report preparation for Commission/Council  review of land use, zoning and subdivision applications   Maintain/Update Comprehensive Land Use Plan and Subdivision and Zoning Code   Provide education and enforcement of zoning and land use regulations   Develop GIS applications for department and provide multi‐department GIS support   Work with businesses, developers and other agencies to retain, expand and attract jobs and businesses in  the community and to maintain, revitalize and redevelop specific areas of the City as appropriate   Participate and/or staff Task Forces and coordinate special studies   Manage cold phone/counter calls from residents, realtors, developers, etc.    PERFORMANCE INDICATORS           Actual Actual Estimate Target Target 2015 2016 2017 2018 2019  Subdivision & Platting related applications 20 22 20 20 20 Zoning Enforcement Cases* 1,800 2,121 1,500 2,000 2,000 Special  Studies/Task Forces  staffed 00100 Rezonings/Prelim & Final  PD/PD Amendment 2528202525 CUP/IUP/Variances 25 25 20 20 20 Ord Amendment/Comp Plan Amendment 8 7 10 8 8 Sign Permits 300 185 300 200 200 Zoning Permits 250 351 250 275 275 Rental  Registrations 240 110 100 80 80 *Includes  code violations, license compliance checks, foreclosure &  utility shut off monitoring and proactive enforcement. Description 27 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget    Community Development – Planning (07)  Responsible Manager:  Mike Ridley, City Planner    HIGHLIGHTS & CHANGES  Overview:  The proposed 2018 Planning Division budget  reflects an overall decrease of $5,700, or .5%, and the  proposed 2019 budget increased by $26,000, or 2.4%.   Excellent fiscal management provide these positive  numbers; the decennial budget spike for the mandatory  Comprehensive Plan Update plays a role, too.    Planning has experienced consistently active development  interest for the past several years; and the current  complement of permanent staff and the .3 FTE budgeted  for a summer intern will continue to provide the division adequate staffing.      2018‐19 Highlight/Change #1: Community Development is recommending conversion from paper to digital  receipt, review and storage of plans. This will enable more efficient review and collaboration with other  departments and, again, reduce storage needs for paper plans. It will also improve customer service and result in  cost savings for commercial architects, engineers and developers that typically develop plans digitally, print them  and then deliver hard copy submittals to City Hall.  Financial Impact: $7,600 in 2018 for larger monitors and brackets, software, and training. $400 in 2019 for  software maintenance.  Service Level Impact: This will streamline the customer’s application process and staff collaboration of plan  review.    EXPENDITURE SUMMARY      Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 928,922$        975,277$        984,400$        1,020,400$    1,055,200$  Parts  and Supplies 2,899               3,131               4,000               3,900               4,300             Services  and Other Charges 69,455            83,373            116,600          75,700            69,500          Capital  Outlay 2,982               4,539               6,700               6,000               3,000             Total 1,004,258$    1,066,320$    1,111,700$    1,106,000$    1,132,000$  28 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget  Personnel 2015 2016 2017 2018 2019 Hours Community Development Director (50% Planning) 0.5 0.5 0.5 0.5 0.5 1,040 City Planner 111112,080 Planners 1.8 1.8 1.8 1.8 1.8 3,744 Planning Aide 111112,080 GIS Specialist 111112,080 Sr. Code Enforcement Technician 111112,080 Property Maintenance Code Enforcement Specialists222224,160 Office Supervisor 111112,080 Total 9.3 9.3 9.3 9.3 9 19,344   Community Development – Planning (07)  Responsible Manager:  Mike Ridley, City Planner      POSITION INVENTORY        2018‐19 WORK PLAN         1 2 3 4 5 Zoning Permits  ‐ Planning review of physical  improvements that do not require a  Building Permit 6 7 8 9 10 11 12 Economic Development/Redevelopment ‐ Includes ongoing efforts  to support and promote development GIS Administration  ‐ Includes  assitance with current, long‐range planning efforts  as well  as econ  dev inquiries Clerical  ‐ Planning & Zoning Technical  Assistance ‐ Includes providing planning and GI S expertise internally and externally Rental  Registration ‐ Program that requires  registration and appropriate contact information for  all rental  properties. Zoning ‐ Includes on‐going maintenance, updates  and responding to zoning inquiries from the general  public Activity Routine General  administration of Planning & Zoning requirements; i.e. creating/mailing notices, assorted document prep, etc. Current Planning ‐ Includes working with current residents  and current and prospective business  owners/developers Special  Studies/Budget ‐ Annual  (sometimes  bi ‐annual) budget work and coordinating special studies when they  arise Comprehensive Plan ‐ Includes  ongoing maintenance, updates  and review/comments  of adjacent city amendments Code Enforcement ‐ Includes applying quality of life standards  throughout the community 29 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Acct PERSONAL  SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         704,858$       736,841$       744,400$       766,800$       788,000$        6130 SALARIES AND WAGES‐TEMPORARY       816                 3,331              8,200              8,200              8,200               6142 PERA‐COORDINATED                   52,923            54,935            55,800            57,500            59,100             6144 FICA                               48,818            50,965            57,600            59,100            60,500             6151 HEALTH INSURANCE 114,363         123,228         113,500         125,300         135,800          6152 LIFE INSURANCE 1,121              964                 ‐                  ‐                  ‐                   6154 DISABILITY ‐ LONG TERM 2,202              2,368              ‐                  ‐                  ‐                   6155 WORKERS COMPENSATION               3,821              2,645              4,900              3,500              3,600                       PERSONAL SERVICES 928,922         975,277         984,400         1,020,400      1,055,200       PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    1,784              1,137              2,200              2,200              2,200               6211 OFFICE PRINTED MATERIAL/FORMS      ‐                  99                    200                 200                 200                  6212 OFFICE SMALL EQUIPMENT             ‐                  ‐                  200                 ‐                  ‐                   6220 OPERATING SUPPLIES‐GENERAL         57                    3                      200                 100                 100                  6221 FILM & FILM PROCESSING             ‐                  ‐                  200                 100                 300                  6224 CLOTHING/PERSONAL EQUIPMENT ‐                  ‐                  ‐                  300                 300                  6231 MOBILE EQUIP REPAIR PARTS          116                 1,346              ‐                  500                 500                  6235 FUEL, LUBRICANTS, ADDITIVES        942                 546                 1,000              500                 700                         PARTS & SUPPLIES 2,899              3,131              4,000              3,900              4,300               SERVICES & OTHER CHARGES 6310 PROFESSIONAL SERVICES‐GENERAL      5,408              16,696            50,000            5,000               ‐                   6311 LEGAL 1,639              3,946               ‐                  ‐                  ‐                   6346 POSTAGE                            2,860              3,157              4,000              4,000              4,000               6353 PERSONAL AUTO/PARKING              4,107              4,721              4,600              4,600              4,600               6355 CELLULAR TELEPHONE SERVICE         2,036              3,876              3,800              3,800              3,800               6370 GENERAL PRINTING AND BINDING ‐                  978                 ‐                  ‐                  ‐                   6385 INSURANCE                          4,200              4,200              4,200              4,200              4,200               6425  MOBILE EQUIPMENT REPAIR LABOR ‐                  1,405              ‐                   6476 CONFERENCES AND  SCHOOLS            8,554              4,344              10,000            11,800            10,600             6477 LOCAL MEETING EXPENSES             1,597              1,500              3,000              3,500              3,500               6479 DUES AND SUBSCRIPTIONS             37,687            36,710            36,500            36,800            36,800             6535 OTHER CONTRACTUAL SERVICES 1,367              1,840              500                 2,000              2,000                        SERVICES & OTHER CHARGES         69,455            83,373            116,600         75,700            69,500             CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT ‐                  947                 1,300               ‐                  ‐                   6670 OTHER EQUIPMENT 2,982              3,592              5,400              6,000              3,000                        CAPITAL OUTLAY 2,982              4,539              6,700              6,000              3,000               TOTAL  COMMUNITY DEV. ‐ PLANNING 1,004,258$    1,066,320$    1,111,700$    1,106,000$    1,132,000$     ‐0.5%2.4% Non‐personnel  increase:‐32.8%‐10.3%   Community Development – Planning (07)  Responsible Manager:  Mike Ridley, City Planner    LINE ITEM DETAIL                       30 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget    Community Development – Protective Inspections (08)  Responsible Manager:  Dale Schoeppner, Chief Building Official    PURPOSE & DESCRIPTION    The purpose of the Community Development ‐ Inspections  Department is to:   Protect the health, safety and welfare of designers,  builders and occupants of the built environment in  Eagan   Verify compliance with municipal and state building,  fire, plumbing, electrical, heating, energy and  accessibility codes   Inform and educate residents, builders and  designers of minimum requirements and inform  them of the history of those codes   Enforce codes with verbal instructions, correction notices, correspondence or legal action, as necessary.   Identify potential improvements that can be made in codes and standards and propose changes    The Community Development – Inspections Department is responsible for the following functions:   Review plans, specifications and support documents and request revisions, when necessary   Collect fees directly and indirectly related to the Division   Issue sewer/water, fire suppression, building, plumbing, mechanical, underground storage tank and  building move permits   Schedule and perform field inspections for the above permits   Coordinate proposed construction projects with other Departments and other government agencies   Respond to residents’ questions and concerns regarding code interpretations and potential code  violations    PERFORMANCE INDICATORS      2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target Building permits 5,044 2,470 2,500 2,500 2,500 Plumbing permits 1,483 1,228 1,400 1,400 1,400 Mechanical  permits 1,270 986 1,000 1,000 1,000 Inspections per  building inspector 2,345 1,935 1,800 1,800 1,800 Inspections performed                          *20,915 12,641    10,500 10,000 10,000 31 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget    Community Development – Protective Inspections (08)  Responsible Manager:  Dale Schoeppner, Chief Building Official     HIGHLIGHTS & CHANGES  Overview: The Protective Inspections Division’s 2018 budget  proposal reflects an overall increase of $136,000, or 11.4%,  from the 2017 budget. The budget proposal reflects a  $32,100, or 2.4% increase in 2019.    2018‐19 Highlight/Change 1:  The City is experiencing record  levels of construction activity.  Year to date May 2017 building  permit valuation is $215,039,113, or 396% above the previous  5‐year average of YTD valuation.  It is anticipated that year‐end building permit valuation will exceed $250 million  which, excluding inflation, will be the highest permit valuation year for the City.  Significant projects currently  under construction or expected to be under construction later in 2017 or in 2018 include Central Park Commons,  CityVue II, Home 2 Hilton, Affinity of Eagan, Stonehaven Senior, MN Vikings Headquarters, Twin Cities Orthopedics,  Prime Therapeutics, Gateway II and III, Comfort Inn and Suites, The Quarry Apartments, Applewood Pointe Senior  Cooperative, Residence Inn, and The Preserve of Eagan.  Construction activities require additional staff time for  plan reviews and field inspections.  Inspections for large projects can extend for two years beyond permit issuance.   A contract inspector is proposed to move from a 40 hour per week 6‐month position to a 40 hour per week 12‐ month position.   Financial Impact: The increase from a 6‐month to 12‐month contract inspector has a financial impact of $70,700 in  2018, and an inflationary increase of $4,200 in 2019.    Service Level Impact:  We will be able to maintain current levels of customer service for plan reviews and  inspections.        2018‐19 Highlight/Change 2:  Community Development is recommending conversion from paper to digital receipt,  review, and storage of plans.  This will enable more efficient review and collaboration with other departments, and  reduce storage needs for paper plans.  It will also improve customer service and result in cost savings for  commercial architects and developers since currently they develop plans digitally, and then print them and have  plans delivered to City Hall for review.    Financial Impact:  $11,000 in 2018 for larger monitors and brackets, software, and training.  $1,000 in 2019 for  software maintenance.    Service Level Impact:  This will streamline the customer’s application process and staff collaboration of plan  review.      2018‐19 Highlight/Change 3:  In 2017, field tablets were purchased for two inspectors.  The tablets have greatly  improved efficiencies for viewing plans, details, manufacturer’s requirements and code items during on‐site  inspections. Based on customer feedback and the inspectors’ experiences with these tablets, it’s proposed to  expand use to all inspectors.       Financial Impact:  $14,900 increase in 2018 for tablets, software, and data service.  $12,500 for software and data  service in 2019.  Tablets will be replaced in future years on revolving basis.    Service Level Impact:  This will increase efficiency and customer service for field inspections.                32 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 1,055,722$    1,010,435$    1,049,900$    1,089,400$    1,132,700$  Parts  and Supplies 12,388            11,301            20,000            19,600            20,300          Services  and Other Charges 83,691            105,080          120,600          194,400          197,400        Capital  Outlay 4,173               5,460               4,400               27,500            12,600          Total 1,155,974$    1,132,276$    1,194,900$    1,330,900$    1,363,000$    Community Development – Protective Inspections (08)  Responsible Manager:  Dale Schoeppner, Chief Building Official    EXPENDITURE SUMMARY      POSITION INVENTORY          2018‐19 WORK PLAN                              Personnel 2015 2016 2017 2018 2019 Hours Community Development Director (50% Inspections) 0.5 0.5 0.5 0.5 0.5 1,040 Chief Building Official 1.0 1.0 1.0 1.0 1.0 2,080 Senior Inspectors 2.0 2.0 2.0 2.0 2.0 4,160 Inspectors 3.0 4.4 4.0 4.0 4.0 8,320 Clerical  Technicians 2.25 2.5 2.3 2.3 2.3 4,784 Total 8.8 10.44 9.8 9.8 9.8 20,384 1 2 3 4 5 6Research Code provisions  and acceptability of alternative products    Process  permits, set up inspectors' schedules Provide direction, planning, support and final  code interpretation Perform plan reviews, interpret codes, meet with  applicants Perform field inspections and issue correction orders  if necessary Directs, evaluates  and oversees  Division operations   Activity Routine 33 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND  WAGES‐REGULAR         801,436$        764,469$        785,400$        814,800$        841,700$         6112 OVERTIME‐REGULAR                   6,633               2,973               5,000               5,000               5,000                6142 PERA‐COORDINATED                   59,320            56,191            59,300            61,500            63,500             6144 FICA                               55,708            53,442            60,500            62,700            64,800             6151 HEALTH INSURANCE 124,675          127,341          134,600          141,700          153,800           6152 LIFE INSURANCE 1,176               890                  ‐                   ‐                   ‐                    6154 DISABILITY ‐ LONG TERM 2,325               2,287               ‐                   ‐                   ‐                    6155 WORKERS COMPENSATION               4,449               2,842               5,100               3,700               3,900                       PERSONAL SERVICES 1,055,722       1,010,435       1,049,900       1,089,400       1,132,700        PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    1,816               2,271               2,800               2,800               2,800                6211 OFFICE PRINTED MATERIAL/FORMS       ‐                   ‐                   300                  300                  300                   6212 OFFICE SMALL EQUIPMENT             12                    56                    200                  200                  200                   6215 REFERENCE MATERIALS                1,767               2,588               2,100               2,200               2,000                6220 OPERATING SUPPLIES‐GENERAL         15                    60                    100                  100                  100                   6224 CLOTHING/PERSONAL EQUIPMENT        330                  330                  1,400               1,500               1,500                6226 PUBLIC SAFETY SUPPLIES        232                  ‐                   400                  400                  500                   6231 MOBILE EQUIP REPAIR PARTS          2,136               2,138               3,500               3,500               3,500                6232 SMALL EQUIPMENT REPAIR PARTS       24                    ‐                   100                  100                  100                   6235 FUEL, LUBRICANTS, ADDITIVES        5,953               3,842               9,000               8,400               9,200                6240 SMALL TOOLS                        103                  16                    100                  100                  100                           PARTS & SUPPLIES 12,388            11,301            20,000            19,600            20,300             SERVICES & OTHER CHARGES 6310 PROFESSIONAL SERVICES ‐ GENERAL 48,150            50,824            64,500            135,200          139,400           6347 TELEPHONE SERVICE & LINE CHG       ‐                   ‐                   200                  200                  200                   6348 MATRIX SERVICE & REPAIR            ‐                   ‐                   200                  200                  200                   6353 PERSONAL AUTO/PARKING              527                  287                  1,100               1,100               1,100                6355 CELLULAR TELEPHONE SERVICE         5,508               8,156               7,000               8,800               8,800                6385 INSURANCE                          7,000               7,000               7,000               7,000               7,000                6425 MOBILE EQUIPMENT REPAIR LABOR 210                  75                    100                  100                  100                   6476 CONFERENCES AND  SCHOOLS            2,505               4,461               7,100               7,100               7,100                6477 LOCAL MEETING EXPENSES             551                  595                  2,100               3,400               2,200                6479 DUES AND SUBSCRIPTIONS             788                  944                  1,200               1,200               1,200                6480 LICENSES, PERMITS AND TAXES        18                    243                  100                  100                  100                   6487 VISA/MC BANK CHARGES       18,434            32,495            30,000            30,000            30,000                      SERVICES & OTHER CHARGES         83,691            105,080          120,600          194,400          197,400           CAPITAL OUTLAY 6660 OFFICE FURNISHINGS & EQUIPMENT ‐                   947                  700                   ‐                   ‐                    6670 OTHER EQUIPMENT 4,173               4,513               3,700               27,500            12,600                      CAPITAL OUTLAY 4,173               5,460               4,400               27,500            12,600             TOTAL  COMMUNITY DEV. ‐ INSPECTIONS 1,155,974$    1,132,276$    1,194,900$    1,330,900$    1,363,000$     11.38%2.41% Non ‐personnel  increase:66.6%‐4.6%   Community Development – Protective Inspections (08)  Responsible Manager: Dale Schoeppner, Chief Building Official     LINE ITEM DETAIL                34 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget    Communications (09)  Responsible Manager:  Tom Garrison, Director of Communications    PURPOSE & DESCRIPTION    The purpose of the Communications Department is to:   Oversee city public information, public relations  and communications tools including  newsletters, Web sites, government cable  programs, marketing pieces and press releases   Communicate with citizens and the business  community   Identify emerging issues and messages while  proactively communicating with the media and  responding to requests   Ensure the consistent application of the Eagan  logo and maintain the equity of the Eagan brand   Provide strategic communications advice and special event and marketing support to City staff, as needed   Provide coordination of efforts to maintain and enhance Eagan's broadband infrastructure   Provide additional oversight to Eagan's Convention & Visitors Bureau (ECVB), Eagan TV (ETV) operations,  and the Eagan History Committee    The Communications Department is responsible for the following functions:   Publish the bimonthly city newsletter and quarterly Eagan business newsletter   Maintain the content of the City Web site and Intranet   Respond to public requests for information and specifically media requests   Provide marketing and special event support   Provide strategic communications advice and develop appropriate themes, messages and materials   Oversee ECVB, ETV,  and provide staff support to the Telecommunications Commission, Eagan Technology  Working Group, 4th of July & Eagan History committees    PERFORMANCE INDICATORS      2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 70% 70% 85% 88% 88% 94% 94% 98% 98% 98% 88% 88% 90% 92% 92% 8 of 88 of 88 of 88 of 88 of 8 1,717 1,791 2,000 2,200 2,200 232,331   146,000   120,000* 120,000* 120,000* Annual  Web site viewers 378,000 388,000 395,000 410,000 410,000 4,888 5,636 5,800 9,700 9,700 Facebook fans 3,817 5,019 5,000 7,000 7,000 Facebook Vid Views  (# of times  videos  viewed for more than :10) n/a 3,349 25,000 35,000 35,000 Twitter  followers 925 2,008 1,800 3,100 3,100 Twitter  monthly impression (retweets  and views)40,300 45,300 57500** 58,000          58,000           Mobile Devices  accessing Web ‐ Non ‐desktop acess 42% 50% 50%55%55% *Monthly page views  decreasing because of page consolidation **Misleading because actuals for 16 have already exceeded  estimate Average monthly page views Number  of Web site subscribers Average Web site visits  per day % of residents who have accessed City Web site % of Web site visitors  finding what they were looking for % of residents who read Experience Eagan Issues of Eagan Business News  out on time 35 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget    Communications (09)  Responsible Manager:  Tom Garrison, Director of Communications    HIGHLIGHTS & CHANGES  Overview:  The proposed 2018  Communications budget has an overall  increase of $3,600, or .6%. The proposed 2019  budget reflects a decrease of $23,800, or  (3.6%). Funding of all Communications  expenditures comes from retained Franchise  Fees.  The tax levy is not affected.      2018 Highlight/Change 1:  In a year where the  Minnesota Vikings will open their  headquarters in Eagan,  visitors from across  the country will be here for the Super Bowl, and a new logo will be celebrated, special event funding requests are  up more than $17,000.  Financial Impact: $17,000 (line 6328)    Service Level Impact: The logo plays an important role in branding the City’s services and conveying a message to  constituents about what Eagan’s identity is and aspires to be.    2018 Highlight/Change 2:  Cost for Granicus hosting of monthly meeting videos and agendas is up.    Financial Impact:  $6,000 increase (line 6535) to stream in HD, as part of a multi‐year effort to achieve full HD  conversion in video.  Service Level Impact: None    2018 Highlight/Change 3:  Professional service costs increased because 2018 is a residential survey year.    Financial Impact: $23,000 (line item 6310)  Service Level Impact:   None    2018 Highlight/Change 4:  To comply with new ADA requirements, portable toilets are now required for events  held at Old Town Hall.  Previously, off‐site toilets at the old Fire Administration Building could be used.    Financial Impact: $1,300 increase (line 6496)  Service Level Impact:   None        EXPENDITURE SUMMARY            Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 339,691$        361,738$        361,800$        375,300$        388,400$    Parts  and Supplies 2,748               788                  1,800               3,300               2,600           Services  and Other Charges 174,403          242,317          284,300          271,300          236,700       Capital  Outlay 769                  1,840               2,000               3,600               2,000           Total 517,611$        606,683$        649,900$        653,500$        629,700$    36 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget      Communications (09)  Responsible Manager:  Tom Garrison, Director of Communications    POSITION INVENTORY          2018‐19 WORK PLAN           Personnel 2015 2016 2017 2018 2019 Hours Communications Director 111 1 12,080 Strategic Mktg & Online Communications  Specialist 1 1 1 1 1 2,080 Communications  Coordinator 1 1 1 1 1 2,080 Proposed Personnel History Intern (10 hrs  per week  @ 14 weeks) 0.07 0.07 140    Total 3 3 3 3.07 3.07 6,380 1Continued emphasis  on communicating Council  goals  & value of city services  2Integrate Communications  messaging across platforms  and be more proactive/less reactive 3Lead successful integration of new logo implementation 4Write, edit, & publish 6  bi ‐monthly city newsletters  (Experience Eagan)  5Marketing of city fiber project (in AccessEagan  budget, but dependent on personnel  here) 6Deepen training & adoption Intranet capabilities as the place to  look for  information & share info; backend CMS training 7Emphasize community engagement themes  & messages, press  releases; Issues management & Media  relations 8 Assist other departments in accomplishing communication goals 9Special events  including State of City Address, Mayor  & Council  speeches  at City events 10 Realign Eagan Business  News  strategy to promote economic development and repurpose content in resident communications   11 Refresh design of city materials  incorporating new logo 12 City‐wide resident survey w projectable results and national  comparisons 13 Enhance strategic marketing of City programs  & brand, & extend  Social  Media  reach,improve employee communication 14 Enhance Programming at Old Town Hall  and Eagan  History Book ma rketing & sales 15 Training & adoption of city-wide digital photo asset mgmt system 16 Continued Staff training on new Website 17 Successfully implement new cable franchises & develeop E-TV strategic plan 18 Oversight/liaison responsibilities for E‐TV,  History Committee, Technology Working Group & CVB 37 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Acct PERSONAL  SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         268,311$   283,899$   286,300$   296,500$   305,400$    6130 SALARIES AND WAGES‐TEMPORARY ‐              1,795          1,900          1,900          1,900           6142 PERA‐COORDINATED                   20,336        20,943        21,500        22,200        22,900         6144 FICA                               19,945        20,667        21,500        22,000        22,500         6151 HEALTH INSURANCE 28,801        32,328        28,800        31,200        34,100         6152 LIFE INSURANCE 359             306             ‐               ‐              ‐               6154 DISABILITY ‐ LONG TERM 479             603             ‐               ‐              ‐               6155 WORKERS COMPENSATION               1,460          1,197          1,800          1,500          1,600                   PERSONAL SERVICES 339,691     361,738     361,800      375,300     388,400      PARTS & SUPPLIES 6210 OFFICE SUPPLIES 437             133             200              400             400              6212 OFFICE SMALL EQUIPMENT ‐               ‐              ‐               700             ‐               6215 REFERENCE MATERIALS 53                ‐              100              100             100              6230 REPAIR/MTN SUPPLIES‐GENERAL 1,017          ‐              ‐               ‐              ‐               6270 COMPUTER SOFTWARE                  1,241          655             1,500          2,100          2,100                  PARTS & SUPPLIES 2,748          788             1,800          3,300          2,600           SERVICES & OTHER CHARGES 6310 PROFESSIONAL SERVICES‐GENERAL      35,514        74,551        42,100        63,800        46,400         6328 SPECIAL EVENTS/ADMISSION FEES ‐              ‐              500              17,300        300              6346 POSTAGE                            45,500        48,412        49,200        50,100        51,500         6353 PERSONAL AUTO/PARKING 4,083          4,234          4,300          4,300          4,300           6355 CELLULAR TELEPHONE SERVICE 2,196          2,247          2,300          3,100          2,800           6357 GENERAL ADVERTISING 802             72                800              800             800              6370 GENERAL PRINTING AND  BINDING       52,569        73,504        59,600        63,900        61,000         6385 INSURANCE 2,100          2,100          2,100          2,100          2,100           6476 CONFERENCES AND SCHOOLS 1,883          1,978          6,600          6,400          6,400           6477 LOCAL MEETING EXPENSES 311             349             600              700             600              6479 DUES AND SUBSCRIPTIONS 1,729          1,366          2,200          2,300          3,100           6496 HISTORICAL SOCIETY 968             2,595          2,600          4,300          4,400           6535 OTHER CONTRACTUAL SERVICES 4,985          18,489        106,200      47,600        48,400         6569 MAINTENANCE CONTRACTS 21,763        12,420        5,200          4,600          4,600                    SERVICES & OTHER CHARGES         174,403     242,317     284,300      271,300     236,700      CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT 769             1,840          2,000          3,600          2,000                    CAPITAL OUTLAY 769             1,840          2,000          3,600          2,000           TOTAL  COMMUNICATIONS 517,611$   606,683$   649,900$   653,500$   629,700$    0.6%‐3.6% Non‐personnel  increase:‐3.4%‐13.3%   Communications (09)  Responsible Manager:  Tom Garrison, Director of Communications    LINE ITEM DETAIL                          38 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget    Human Resources (10)  Responsible Manager:  Lori Peterson, Human Resource Manager    PURPOSE & DESCRIPTION    The purpose of the Human Resources Department is to:   Develop and implement personnel policies   Administer compensation and benefits plans   Coordinate employee relations initiatives   Maintain and protect the privacy and security of  employee records   Serve as internal consultant to management    The Human Resources Department is responsible for the  following functions:   Coordinate recruitment efforts   Respond to employee performance and discipline issues   Negotiate and administer labor contracts   Coordinate employee recognition program   Conduct new employee orientations and coordinate limited training initiatives    PERFORMANCE INDICATORS                  2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 10 21 25 30 35 593 600 620 620 60 86 65 70 70 1,900 2,747 3,000 3,500 3,500 7 9 15 15 15 Safety/Wellness Events/ Campaigns 7 21 25 25 25 10 21 22 25 35 4 3 10 10 10 No  of resignations/retirements 10 17 20 23 31 No  of PDI Assessments 80 10 n/a n/a n/a No  of days  conducting interviews/testing 20 25 30 35 40 No  of days  HR onboarding & HR orienting 1013152025 No  of EE's  promoted or reclassified 3 9 20 7 11 6% 8% 10% 12% 14% Policies & Initiatives revised/created Turnover  rate (People that leave divided by total  positions) Job vacancies  posted and advertised for; FT Temp/Interns/seasonal  positions  posted or advertised Applications  received Internal training opportunities  presented by HR FT Employees  hired Job vacancies  posted and advertised for; seasonal,PR  39 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget    Human Resources (10)  Responsible Manager:  Lori Peterson, Human Resource Manager    HIGHLIGHTS & CHANGES  Overview: The 2018 Human Resources budget is proposed to  increase $37,900, or 8.3%, and the 2019 proposed budget  reflects an increase of $47,300, or 9.5%. The primary cost  drivers are the purchase of electronic benefit enrollment  software and the inclusions of all tuition reimbursement  requests in the HR budget.            2018 Highlight/Change 1: Personal Services is proposed to decrease due to the elimination of the .25 FTE Human  Resources Assistant role.  Financial Impact: $10,400 decrease (No impact to the City‐wide budget as the position will be taking on additional  duties in the City Clerk department)  Service Level Impact: The service level remains constant in HR given the addition in 2017 of the HR Specialist.     2018 Highlight/Change 2:  Medical Services – Physical Exams (6318) is proposed to decrease. While pre‐ employment physical costs are increasing to reflect the turnover in safety sensitive and DOT positions, the total  line item cost is decreasing as a result of lower drug screening costs. The City is no longer conducting drug  screenings on Cascade Bay employees since law requires only employees with CDLs to be drug tested.  Financial Impact: $7,200 decrease  Service Level Impact: none    2018 Highlight/Change 3: Tuition and Reimbursement (6478) is proposed to increase as a result of moving all  tuition reimbursement costs out of the departmental operating budgets and into the HR operating budget.  Financial Impact: $36,700 increase to HR; no impact to the City‐wide budget  Service Level Impact: none    2019 Highlight/Change 1:  Professional Services (6310) includes the purchase of Benefit Enrollment Software from  Gallagher Benefit Service. This year‐round enrollment software will also perform COBRA Administration. If the  software is purchased, the City would no longer require the services of HR Simplified for COBRA administration.  Financial Impact: $33,264 increase  Service Level Impact: Offering employees the opportunity to electronically enroll in their insurances options will  increase the flexibility to access their own data. This tool will automate our processes and thus reduce human  errors in reporting. Benefit administration processes will be streamlined.                      40 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget    Human Resources (10)  Responsible Manager:  Lori Peterson, Human Resource Manager    EXPENDITURE SUMMARY              POSITION INVENTORY        2018‐19 WORK PLAN                 Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 223,279$        285,025$        344,000$        333,600$        345,300$         Parts  and Supplies 2,213               1,911               2,800               5,900               4,700                Services  and Other Charges 67,780             110,890          108,800          147,900          187,700           Capital  Outlay 1,308               1,445               3,200               9,300               6,300                Total 294,580$        399,271$        458,800$        496,700$        544,000$         Personnel 2015 2016 2017 2018 2019 Hours Human Resources  Manager 111112,080 Human Resources  Rep/Analyst 111112,080 Human Resources  Generalist 001112,080 Human Resource Assistant 0 0 0.25 0 0 0 Total 2 2 3.25 3 3 6,240 1 2 3 4 5 6 7 8 9 10 Wellness 11 Safety 12 13 Employee Engagement 14 Compensation &Classification Activity Routine Recruitment Administration Benefits  administration Management Consult/Assistance Workers Compensation General, administrative Employment‐related issues/investigations Labor  relations/contract administration Employee relations Policy/organizational  development Employee orientation & training 41 August 8, 2017 - City Council Workshop  2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Acct PERSONAL  SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         178,326$        199,540$        265,200$        259,600$        267,600$         6130 SALARIES AND WAGES‐TEMPORARY ‐                   25,277             ‐                   ‐                   ‐                    6142 PERA‐COORDINATED                   13,143             16,924             19,900             19,500             20,100              6144 FICA                               13,211             16,760             20,300             19,700             20,100              6151 HEALTH INSURANCE 17,015             24,712             36,900             33,300             36,000              6152 LIFE INSURANCE 209                  229                  ‐                   ‐                   ‐                    6154 DISABILITY ‐ LONG TERM 417                  560                  ‐                   ‐                   ‐                    6155 WORKERS COMPENSATION               958                  1,023               1,700               1,500               1,500                        PERSONAL SERVICES 223,279          285,025          344,000          333,600          345,300           PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    1,787               1,717               2,400               2,500               2,500                6211 OFFICE PRINTED MATERIAL/FORMS       ‐                   ‐                   ‐                   2,200               1,000                6215 REFERENCE MATERIALS                426                  194                  400                  1,200               1,200                        PARTS & SUPPLIES 2,213               1,911               2,800               5,900               4,700                SERVICES & OTHER CHARGES 6310 PROFESSIONAL SERVICES‐GENERAL      900                  10,533             300                  1,200               34,300              6318 MEDICAL SERVICES ‐ PHYSICAL EXAM     15,101             33,072             27,500             20,300             20,600              6319 MEDICAL SERVICES ‐ OTHER 17,532             12,560             17,400             14,700             15,000              6353 PERSONAL AUTO/PARKING               ‐                   22                     200                  700                  700                   6355 CELLULAR TELEPHONE SERVICE 286                  610                  600                  600                  600                   6358 EMPLOYMENT ADVERTISING             14,726             25,139             34,400             43,400             45,100              6359 LEGAL NOTICE PUBLICATION ‐                   ‐                   400                  300                  300                   6370 GENERAL PRINTING AND BINDING       1,439               1,112               3,300               3,200               4,000                6475 MISCELLANEOUS                      11,013             12,794             10,500             8,700               8,900                6476 CONFERENCES AND SCHOOLS            3,529               2,679               6,000               9,500               8,500                6477 LOCAL MEETING EXPENSES             1,149               852                  700                  900                  900                   6478  TUITION AND BOOK REIMBURSEMENT ‐                   8,126               ‐                   36,700             39,700              6479 DUES AND SUBSCRIPTIONS             580                  2,253               2,000               2,200               2,100                6535 OTHER CONTRACTUAL SERVICES 1,525               1,138               5,500               5,500               7,000                         SERVICES & OTHER CHARGES         67,780             110,890          108,800          147,900          187,700           CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT       1,308               1,395               3,200               2,800               6,300                6670 OTHER EQUIPMENT ‐                   50                      ‐                   6,500                ‐                             CAPITAL OUTLAY 1,308               1,445               3,200               9,300               6,300                TOTAL  HUMAN  RESOURCES 294,580$        399,271$        458,800$        496,700$        544,000$         8.3% 9.5% Non‐personnel: 42.07% 21.83%   Human Resources (10)  Responsible Manager:  Lori Peterson, Human Resource Manager    LINE ITEM DETAIL      42 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Police‐ Admin. 1.7% Expenditures as % of General Fund   Police–Administration (11)  Responsible Manager:  Roger New, Deputy Chief of Police    PURPOSE & DESCRIPTION    The purpose of the Administration Division of the  Police Department is to:   Ensure the compliance of department  policies and procedures   Adhere to guidelines established by the  Minnesota Peace Officer Standards and  Training Board   Work with elected officials and other city  staff to support Eagan citizens   Assure community members have confidence  in the Police department   Build community support   Partner with other governmental agencies to promote efficiencies   Develop and achieve agency goals    The Administration Division is responsible for the following functions:   Work with staff members in the development of department policy and procedures   Evaluate programs/practices to ensure citizens are obtaining appropriate services   Risk management for the police department   Development and implementation of the department budget   Strategic planning    PERFORMANCE INDICATORS          2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target Calls  for  service 46,744 51,158 48,951 50,054 49,503 Projections  are based on calls for  service data averaged over a  two year period 43 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Police–Administration (11)  Responsible Manager:  Roger New, Deputy Chief of Police    HIGHLIGHTS & CHANGES – ENTIRE DEPARTMENT    2018: The Police Department’s 2018 proposed budget  reflects an overall increase of $865,200, or 6.7%.  This  increase is due to negotiated contractual obligations  and the request for three new Police Officers, which  would increase the department’s authorized strength  to 73 sworn staff members. Aside from the anticipated  policing needs that will be generated by the additional  hotels that are/will be in operation, the police  department expects an increase in police activity in  the new Vikings development in Northeast Eagan.  Further, additional personnel will help mitigate  ongoing staffing issues which are caused by time‐off requests, unforeseen leaves, and necessary training. The non‐ personnel portion of the police department budget reflects a 4.5% increase from 2018.    The non‐personnel portion of the police department budget reflects a 3.3% increase from 2017.     2019: The Police Department’s 2019 proposed budget submission reflects an overall increase of $814,700, or 5.9%.  This  increase is due to negotiated contractual obligations, and the request for two new Police Officers, which would increase  the department’s authorized strength to 75 sworn staff members.  The additional staffing will again help address staffing  issues caused by time‐off requests, training and unforeseen leaves of absence, but it is intended that the new positions  will assist in addressing traffic related complaints that will be generated with the additional traffic expected due to the  development/redevelopment.     The non‐personnel portion of the police department budget reflects a 4.5% increase from 2018.                                           44 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Police–Administration (11)  Responsible Manager:  Roger New, Deputy Chief of Police    HIGHLIGHTS & CHANGES     Administration Division Overview: The Police Administration budget proposal reflects an increase of $29,100 or 5.0% in  2018.  The 2019 proposed budget proposal reflects a $41,400 increase or 9.2 %, primarily due to purchase of a policy  software system.      2019 Highlight/Change:  Lexipol software is proposed to be acquired.  It is designed to provide up‐to‐date risk  management policies and resources based on federal and state statutes, case law, regulations and best practices.       Financial Impact: $30,000 increase  Service Level Impact:  The Department will be provided with the most current policies and resources to better serve the  community.      POLICE ADMINISTRATION ‐ EXPENDITURE SUMMARY                   Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 445,858$             533,646$           454,900$          485,000$          502,400$           Parts  and Supplies 2,269                    1,901                  4,700                 5,700                 5,700                  Services  and Other Charges 127,764               118,415             124,700             118,800            118,900             Capital  Outlay 5,053                    1,023                  3,000                 6,900                 30,800                Total 580,944$             654,986$           587,300$          616,400$          657,800$           45 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Police–Administration (11)  Responsible Manager:  Roger New, Deputy Chief of Police    POSITION INVENTORY SUMMARY – TOTALS BY DIVISION      POSITION INVENTORY – ADMINISTRATION DIVISION        2018‐19 WORK PLAN                        Personnel 2015 2016 2017 2018 2019 Hours Administration  Division 333336,240 Patrol  Division 52 53 54 58 59 122,720 Investigations Division 14 14 13 13 13 27,040 Support Division 14.16 14.83 14.83 15.80 15.80 32,864 Total 83.16 84.83 84.83 89.80 90.80 188,864 Personnel 2015 2016 2017 2018 2019 Hours Chief of Police 111112,080 Deputy Chief of Police 111112,080 Executive Secretary 111112,080 Total 333336,240 1 2 3 4 5 6 7 8 9 10 11 12 Activity Clerical  Support Prepare Annual  Report and other publications Routine Establish and review police department policies and procedures Respond to  citizen questions  and concerns   Attend  department and outside training relating to  law enforcement issues Promote geographic policing initiatives  Work with  elected  officials  and other city staff members  on issues affecting Eagan Meet with other government agencies  on law enforcement issues  Ensure compliance with  established law enforcement practices  and norms Plan and implement goals  and objectives  for the department Interact with  citizens to  foster positive relationships between  the city and the community Develop the department budget 46 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Actual Actual Budget Budget Budget Acct PERSONAL  SERVICES 2015 2016 2017 2018 2019 6110 SALARIES & WAGES‐REGULAR 7,294,323$     7,672,080$     7,964,500$     8,474,900$     8,949,900$      6112 OVERTIME‐REGULAR 189,155           202,811           117,400           117,400           117,400            6120 CONTRACTUAL SECURITY 102,382           137,023           100,000           100,000           100,000            6130 SALARIES & WAGES‐TEMPORARY ‐                    11,283             ‐                    ‐                    ‐                     6142 PERA‐COORDINATED 64,062             65,207             73,500             77,400             79,500              6143 PERA‐POLICE 1,085,515        1,138,126        1,164,200        1,236,100        1,308,100         6144 FICA 152,730           158,248           177,600           188,200           196,800            6151 HEALTH INSURANCE 1,001,459        1,101,750        999,300           1,144,600        1,283,700         6152 LIFE 4,369                8,319                ‐                    ‐                    ‐                     6154 DISABILITY‐LONG TERM 19,448             20,279             ‐                    ‐                    ‐                     6155 WORKERS COMPENSATION 190,383           218,861           251,200           302,700           320,000               TOTAL PERSONAL SERVICES 10,103,827     10,733,987     10,847,700     11,641,300     12,355,400      PARTS & SUPPLIES 6210 OFFICE SUPPLIES 6,457                6,265                9,000                9,000                9,000                 6211 OFFICE PRINTED MATERIAL/FORMS 4,048                4,603                9,500                9,100                9,100                 6212 OFFICE SMALL EQUIPMENT 9,044                16,869             14,200             14,200             14,200              6215 REFERENCE MATERIALS 3,569                2,685                4,800                4,900                4,900                 6220 OPERATING SUPPLIES‐GENERAL 18,435             17,520             18,600             19,700             19,700              6224 CLOTHING/PERSONAL EQUIPMENT 80,663             102,324           77,100             84,500             84,500              6226 PUBLIC SAFETY SUPPLIES 42,596             34,775             39,600             39,600             39,600              6228 AMMUNITION 51,027             54,453             56,000             59,800             59,800              6231 MOBILE EQUIP  REPAIR PARTS 43,761             41,987             51,000             51,000             51,000              6232 SMALL EQUIPMENT REPAIR PARTS 4,103                3,683                5,900                8,100                8,100                 6235 FUEL, LUBRICANTS, ADDITIVES 140,189           98,903             159,500           159,600           175,700            6238 COMMUNICATION SYSTEM PARTS 2,850                4,411                4,500                4,500                4,500                 6270 COMPUTER SOFTWARE ‐                    ‐                    ‐                    2,800                2,800                    TOTAL PARTS & SUPPLIES 406,742           388,478           449,700           466,800           482,900              Police–Administration (11)  Responsible Manager:  Roger New, Deputy Chief of Police    LINE ITEM DETAIL – ENTIRE POLICE DEPARTMENT                          Continued on next page          47 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget SERVICES & OTHER CHARGES 2015 2016 2017 2018 2019 6310 PROFESSIONAL SERVICES‐GENERAL 9,155                6,787                5,500                7,000                7,000                 6319 MEDICAL SERVICES‐OTHER ‐                    148                   300                   300                   300                    6320 INSTRUCTORS 3,000                ‐                    4,500                1,100                1,100                 6325 VET/KENNEL CHRG/ANIMAL DISPOSL 15,822             14,111             25,500             25,500             25,500              6330 DCC STARTUP COSTS 1,187,472        1,177,644        1,198,500        1,256,300        1,316,300         6346 POSTAGE 2,964                3,191                3,000                3,000                3,000                 6347 TELEPHONE SERVICE & LINE CHG 4,889                4,444                5,000                5,000                5,000                 6349 TELEPROCESSING EQUIPMENT 27,940             28,082             29,600             29,600             29,600              6353 PERSONAL AUTO/PARKING 2,490                1,857                3,100                3,100                3,100                 6354 CAR WASHES 4,563                4,245                7,000                5,000                5,000                 6355 CELLULAR TELEPHONE SERVICE 34,764             36,613             37,000             37,600             37,600              6385 INSURANCE 65,500             65,500             65,500             65,500             65,500              6405 ELECTRICITY 360                   943                   2,500                2,500                2,500                 6425 MOBILE EQUIPMENT REPAIR LABOR 5,835                15,782             10,700             10,700             10,700              6426 SMALL EQUIPMENT REPAIR‐LABOR 1,279                1,245                3,700                3,300                3,300                 6430 COMMUNICATION SYSTEM RPR‐LABOR 2,046                834                   3,600                3,600                3,600                 6457 MACHINERY AND  EQUIPMENT 5,088                9,568                9,300                12,400             12,400              6475 MISCELLANEOUS 20,210             12,492             4,900                4,900                4,900                 6476 CONFERENCES AND SCHOOLS 114,108           99,649             126,700           133,100           132,700            6477 LOCAL MEETING EXPENSES 12,245             10,315             13,800             13,800             13,800              6478 TUITION REIMBURSEMENT 7,616                13,888             9,600                ‐                    ‐                     6479 DUES AND SUBSCRIPTIONS 7,646                6,574                8,200                8,100                8,100                 6480 LICENSES, PERMITS AND TAXES 484                   665                   700                   700                   700                    6482 AWARDS, JUDGEMENTS AND LOSSES ‐                    466                    ‐                     ‐                     ‐                     6520 MAJOR INVESTIGATION EXPENSES 21,633             21,478             22,900             25,400             27,500              6538 TOWING CHARGES 145                   772                   2,000                2,000                2,000                 6569 MAINTENANCE CONTRACTS 33,376             35,076             49,300             54,600             54,900                  TOTAL SERVICES & OTHER CHARGES 1,590,628        1,572,369        1,652,400        1,714,100        1,776,100         CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT 24,982             11,624             19,900             29,800             43,700              6670 OTHER EQUIPMENT 6,700                28,286             35,000             17,900             26,500                  Total  Capital  Outlay 31,682             39,910             54,900             47,700             70,200              TOTAL  POLICE 12,132,879$   12,734,744$   13,004,700$   13,869,900$   14,684,600$    6.7%5.9% Non‐personnel  increase: 3.3%4.5%   Police–Administration (11)  Responsible Manager:  Roger New, Deputy Chief of Police    LINE ITEM DETAIL – ENTIRE POLICE DEPARTMENT (CONT’D)            48 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Program # 1101 1104 1105 1106 1107 1108 1110 1116 TOTALS Division Admin Patrol Investigations Program Description Emergency Support Communi- Animal Contract PERSONAL SERVICES Prep Services cations Control Security 6110 SALARIES & WAGES-REGULAR 360,400 5,715,700 1,354,700 - 983,000 - 61,100 - 8,474,900 6112 OVERTIME-REGULAR 3,100 80,000 15,500 - 18,500 - 300 - 117,400 6120 CONTRACTUAL SECURITY - - - - - - - 100,000 100,000 6142 PERA-COORDINATED 5,200 - - - 67,600 - 4,600 - 77,400 6143 PERA-POLICE 47,800 938,900 222,000 - 11,200 - - 16,200 1,236,100 6144 FICA 9,500 84,000 19,900 - 68,600 - 4,700 1,500 188,200 6151 HEALTH INSURANCE 47,300 743,000 179,100 - 165,100 - 10,100 - 1,144,600 6155 WORKERS COMPENSATION 11,700 223,300 52,800 - 9,700 - 1,300 3,900 302,700 TOTAL PERSONAL SERVICES 485,000 7,784,900 1,844,000 - 1,323,700 - 82,100 121,600 11,641,300 PARTS & SUPPLIES 6210 OFFICE SUPPLIES 3,000 - - - 6,000 - - - 9,000 6211 OFFICE PRINTED MATERIAL/FORMS - 1,200 - - 6,600 - 1,300 - 9,100 6212 OFFICE SMALL EQUIPMENT - - 7,700 - 6,500 - - - 14,200 6215 REFERENCE MATERIALS 200 3,900 200 - 500 - 100 - 4,900 6220 OPERATING SUPPLIES-GENERAL - 8,600 500 2,600 7,000 - 1,000 - 19,700 6224 CLOTHING/PERSONAL EQUIPMENT 2,500 61,900 15,000 - 4,400 - 700 - 84,500 6226 PUBLIC SAFETY SUPPLIES - 39,600 - - - - - 39,600 6228 AMMUNITION - 59,800 - - - - - - 59,800 6231 MOBILE EQUIP REPAIR PARTS - 51,000 - - - - - - 51,000 6232 SMALL EQUIPMENT REPAIR PARTS - 4,000 1,300 - 2,800 - - - 8,100 6235 FUEL, LUBRICANTS, ADDITIVES - 159,600 - - - - - - 159,600 6238 COMMUNICATION SYSTEM PARTS - 4,500 - - - - - - 4,500 6270 COMPUTER SOFTWARE - - - - 2,800 - - - 2,800 TOTAL PARTS & SUPPLIES 5,700 394,100 24,700 2,600 36,600 - 3,100 - 466,800 SERVICES AND OTHER CHARGES Prep Services cations Control Security 6310 PROFESSIONAL SERVICES-GENERAL 5,000 2,000 - - - - - - 7,000 6319 MEDICAL SERVICES-OTHER - 300 - - - - - - 300 6320 INSTRUCTORS - 1,100 - - - - - - 1,100 6325 VET/KENNEL CHRG/ANIMAL DISPOSL - 4,500 - - - - 21,000 - 25,500 6330 DCC EXPENSES - - - - - 1,256,300 - - 1,256,300 6346 POSTAGE - - - - 3,000 - - - 3,000 6347 TELEPHONE SERVICE & LINE CHG - - - - - 5,000 - - 5,000 6349 TELEPROCESSING EQUIPMENT - 29,600 - - - - - - 29,600 6353 PERSONAL AUTO/PARKING 400 1,900 200 200 300 - 100 - 3,100 6354 CAR WASHES - 5,000 - - - - - - 5,000 6355 CELLULAR TELEPHONE SERVICE - - - - - 37,600 - - 37,600 6385 INSURANCE 65,500 - - - - - - - 65,500 6405 ELECTRICITY - 2,000 - 500 - - - - 2,500 6425 MOBILE EQUIPMENT REPAIR LABOR - 10,700 - - - - - - 10,700 6426 SMALL EQUIPMENT REPAIR-LABOR - 2,300 - - 1,000 - - - 3,300 6430 COMMUNICATION SYSTEM RPR-LABOR - 3,600 - - - - - - 3,600 6457 MACHINERY AND EQUIPMENT - - 10,400 - - 2,000 - - 12,400 6475 MISCELLANEOUS 1,000 2,400 1,000 - 300 - 200 - 4,900 6476 CONFERENCES AND SCHOOLS 20,000 72,600 29,400 4,300 5,400 - 1,400 - 133,100 6477 LOCAL MEETING EXPENSES 3,200 10,600 - - - - - - 13,800 6478 TUITION AND BOOK REIMBURSEMENT - - - - - - - - - 6479 DUES AND SUBSCRIPTIONS 3,300 3,200 900 200 400 - 100 - 8,100 6480 LICENSES, PERMITS AND TAXES - 700 - - - - - - 700 6520 MAJOR INVESTIGATION EXPENSES 20,400 - 5,000 - - - - - 25,400 6538 TOWING CHARGES - 2,000 - - - - - - 2,000 6569 MAINTENANCE CONTRACTS - 1,600 - 13,700 - 39,300 - - 54,600 TOTAL SERVICES & OTHER CHARGE 118,800 156,100 46,900 18,900 10,400 1,340,200 22,800 - 1,714,100 CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT 6,900 11,900 6,400 - 4,600 - - - 29,800 6670 OTHER EQUIPMENT - 17,900 - - - - - - 17,900 TOTAL CAPITAL OUTLAY 6,900 29,800 6,400 - 4,600 - - - 47,700 Program Total 616,400 8,364,900 1,922,000 21,500 1,375,300 1,340,200 108,000 121,600 13,869,900 Support Total = 2,966,600 6.7% Non-personnel increase: 3.3% Support   Police–Department Totals (11)  Responsible Manager:  Roger New, Deputy Chief of Police           Continued on next page  49 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Program # 1101 1104 1105 1106 1107 1108 1110 1116 TOTALS Division Admin Patrol Investigations Program Description Emergency Support Communi- Animal Contract PERSONAL SERVICES Prep Services cations Control Security 6110 SALARIES & WAGES-REGULAR 371,200 6,110,400 1,394,600 - 1,012,500 - 61,200 - 8,949,900 6112 OVERTIME-REGULAR 3,100 80,000 15,500 - 18,500 - 300 - 117,400 6120 CONTRACTUAL SECURITY - - - - - - - 100,000 100,000 6142 PERA-COORDINATED 5,300 - - - 69,600 - 4,600 - 79,500 6143 PERA-POLICE 49,200 1,002,800 228,400 - 11,500 - - 16,200 1,308,100 6144 FICA 9,800 89,800 20,400 - 70,600 - 4,700 1,500 196,800 6151 HEALTH INSURANCE 51,700 845,100 195,500 - 180,400 - 11,000 - 1,283,700 6155 WORKERS COMPENSATION 12,100 238,400 54,300 - 10,000 - 1,300 3,900 320,000 TOTAL PERSONAL SERVICES 502,400 8,366,500 1,908,700 - 1,373,100 - 83,100 121,600 12,355,400 PARTS & SUPPLIES 6210 OFFICE SUPPLIES 3,000 - - - 6,000 - - - 9,000 6211 OFFICE PRINTED MATERIAL/FORMS - 1,200 - - 6,600 - 1,300 - 9,100 6212 OFFICE SMALL EQUIPMENT - - 7,700 - 6,500 - - - 14,200 6215 REFERENCE MATERIALS 200 3,900 200 - 500 - 100 - 4,900 6220 OPERATING SUPPLIES-GENERAL - 8,600 500 2,600 7,000 - 1,000 - 19,700 6224 CLOTHING/PERSONAL EQUIPMENT 2,500 61,900 15,000 - 4,400 - 700 - 84,500 6226 PUBLIC SAFETY SUPPLIES - 39,600 - - - - - - 39,600 6228 AMMUNITION - 59,800 - - - - - - 59,800 6231 MOBILE EQUIP REPAIR PARTS - 51,000 - - - - - - 51,000 6232 SMALL EQUIPMENT REPAIR PARTS - 4,000 1,300 - 2,800 - - - 8,100 6235 FUEL, LUBRICANTS, ADDITIVES - 175,700 - - - - - - 175,700 6238 COMMUNICATION SYSTEM PARTS - 4,500 - - - - - - 4,500 6270 COMPUTER SOFTWARE - - - - 2,800 - - - 2,800 TOTAL PARTS & SUPPLIES 5,700 410,200 24,700 2,600 36,600 - 3,100 - 482,900 SERVICES AND OTHER CHARGES Prep Services cations Control Security 6310 PROFESSIONAL SERVICES-GENERAL 5,000 2,000 - - - - - - 7,000 6319 MEDICAL SERVICES-OTHER - 300 - - - - - - 300 6320 INSTRUCTORS - 1,100 - - - - - - 1,100 6325 VET/KENNEL CHRG/ANIMAL DISPOSL - 4,500 - - - - 21,000 - 25,500 6330 DCC EXPENSES - - - - - 1,316,300 - - 1,316,300 6346 POSTAGE - - - - 3,000 - - - 3,000 6347 TELEPHONE SERVICE & LINE CHG - - - - - 5,000 - - 5,000 6349 TELEPROCESSING EQUIPMENT - 29,600 - - - - - - 29,600 6353 PERSONAL AUTO/PARKING 400 1,900 200 200 300 - 100 - 3,100 6354 CAR WASHES - 5,000 - - - - - - 5,000 6355 CELLULAR TELEPHONE SERVICE - - - - - 37,600 - - 37,600 6385 INSURANCE 65,500 - - - - - - - 65,500 6405 ELECTRICITY - 2,000 - 500 - - - - 2,500 6425 MOBILE EQUIPMENT REPAIR LABOR - 10,700 - - - - - - 10,700 6426 SMALL EQUIPMENT REPAIR-LABOR - 2,300 - - 1,000 - - - 3,300 6430 COMMUNICATION SYSTEM RPR-LABOR - 3,600 - - - - - - 3,600 6457 MACHINERY AND EQUIPMENT - - 10,400 - - 2,000 - - 12,400 6475 MISCELLANEOUS 1,000 2,400 1,000 - 300 - 200 - 4,900 6476 CONFERENCES AND SCHOOLS 20,000 72,200 29,400 4,300 5,400 - 1,400 - 132,700 6477 LOCAL MEETING EXPENSES 3,200 10,600 - - - - - - 13,800 6478 TUITION AND BOOK REIMBURSEMENT - - - - - - - - - 6479 DUES AND SUBSCRIPTIONS 3,300 3,200 900 200 400 - 100 - 8,100 6480 LICENSES, PERMITS AND TAXES - 700 - - - - - - 700 6520 MAJOR INVESTIGATION EXPENSES 20,500 - 7,000 - - - - - 27,500 6538 TOWING CHARGES - 2,000 - - - - - - 2,000 6569 MAINTENANCE CONTRACTS - 1,600 - 13,700 - 39,600 - - 54,900 TOTAL SERVICES & OTHER CHARGE 118,900 155,700 48,900 18,900 10,400 1,400,500 22,800 - 1,776,100 CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT 30,800 7,800 4,300 - - - 800 - 43,700 6670 OTHER EQUIPMENT - 26,500 - - - - - - 26,500 TOTAL CAPITAL OUTLAY 30,800 34,300 4,300 - - - 800 - 70,200 Program Total 657,800 8,966,700 1,986,600 21,500 1,420,100 1,400,500 109,800 121,600 14,684,600 Support Total = 3,073,500 5.9% Non-personnel increase:4.5% Support   Police–Department Totals (11)  Responsible Manager:  Roger New, Deputy Chief of Police        50 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Police‐ Patrol 23.2% Expenditures as % of General Fund 2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 13,542 16,708 16,368 17,428 17,882 3,229 3,383 2,746 2,406 2,425 The above information is based on projections  from the department crime analyst. Traffic  stops Traffic  citations   Police–Patrol (11)  Responsible Managers:  Lieutenant Duane Pike   Lieutenant Nate Tennessen    PURPOSE & DESCRIPTION    The purpose of the Patrol Division of the Police  Department is to:    Maintain a safe community through  enforcement and educational efforts   Reduce and prevent crime through education  and community involvement   Provide emergency assistance to citizens   Protect the constitutional rights of citizens   Solve ongoing law enforcement problems    The Patrol Division is responsible for the following functions:   Respond to calls for routine and emergency service   Enforce state criminal and traffic laws as well as county and city ordinances   Preliminary investigation of crimes and traffic crashes   Conduct crime prevention presentations/participate in neighborhood watch and block programs   Initiate proactive measures to prevent and reduce crimes using geographic policing concepts   Train and prepare for natural disasters, critical incidents and other emergencies    PERFORMANCE INDICATORS      51 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Police–Patrol (11)  Responsible Managers:  Lieutenant Duane Pike  Lieutenant Nate Tennessen    HIGHLIGHTS & CHANGES  Patrol Division Overview:  The 2018 proposed budget  reflects an increase of $624,200 or 8.1% for the Patrol  Division. The increase was generated by the request for  additional staffing. The 2019 proposed Patrol Division  budget reflects an increase of $601,800, or 7.2%, which  was generated by the request for two additional police  officers.      2018 Highlight/Change 1:  Increase in the training budget.  Financial Impact: $11,500 increase  Service Level Impact: More State mandated training in the areas of crisis intervention and mental illness, conflict  management and implicit bias will better prepare officers to deal with individuals in crisis.      2018 Highlight/Change 2:  Three new patrol officers are proposed to be hired.   Financial Impact: $318,200 increase  Service Level Impact: The new positions will help mitigate staffing shortages created by unforeseen leaves, time‐offs  requests, and mandated training.  In addition to help alleviate some of the policing issues generated by the Twin Cities  Premium Outlet Mall and the CSM development at Yankee Doodle and Pilot Knob, the positions will also help manage the  service increase expected with the Vikings’ complex, additional housing, and new hotels/conference center that will be built  in Northeast Eagan.     2019 Highlight/Change 1:  Fuel price increase of $.25 over 2018 is built into the 2019 budget.  Financial Impact: $16,100 increase  Service Level Impact:  None    2019 Highlight/Change 2:  Two new patrol officers are proposed to be hired.   Financial Impact: $220,600 increase     Service Level Impact:  The new positions will help mitigate staffing shortages created by unforeseen leaves, time‐offs  requests, and mandated training, while also assisting with traffic issues throughout the City.        EXPENDITURE SUMMARY – PATROL DIVISION                  Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 6,495,589$    6,989,182$    7,156,400$    7,784,900$    8,366,500$     Parts  and Supplies 360,416          332,844          384,200          394,100          410,200           Services  and Other Charges 151,308          157,810          151,300          156,100          155,700           Capital  Outlay 8,593               29,829            48,800            29,800            34,300             Total 7,015,906$    7,509,666$    7,740,700$    8,364,900$    8,966,700$     52 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Police–Patrol (11)  Responsible Managers:  Lieutenant Duane Pike  Lieutenant Nate Tennessen    POSITION INVENTORY            2018‐19 WORK PLAN                                      Personnel 2015 2016 2017 2018 2019 Hours Sergeants 8 8 8 8 8 16,640             Police Officers 42 43 44 48 49 101,920           Operations  Lieutenants 2 2 2 2 2 4,160                Total 52 53 54 58 59 122,720           1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Practice Geographic  Policing strategies  Crisis negotiator training Proactive patrol/misc. duties Special  Operations  Team and team training/other Policy writing and revisions Administer  Special  Operations  Programs, K‐9, Geo ‐policing Assign, develop and administer training programs Administer  and ensure emergency  management mandated compliance SWAT training Command vehicle training Traffic  unit en forcement efforts Neighborhood Watch/ National  Night Out and crime prevention efforts Directed traffic  enforcement Routine Activity Time spent on answering calls for  service Court preparation and testimony   Participate in POST mandated training Participate in FEMA and emergency preparedness  training Time spent on DUI  arrests 53 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget                                                         This page left intentionally blank       54 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Police‐ Invest. 5.3% Expenditure as % of General Fund   Police–Investigations (11)  Responsible Manager:  Lieutenant Duane Pike    PURPOSE & DESCRIPTION     The purpose of the Investigations Division of the Police  Department is to:   The primary function of the Investigative Division  is to complete investigations of criminal cases that  are potentially solvable   Learn specialized police methods and tactics that  will assist in all types of criminal cases that are  reported from thefts, rapes, child abuse, murder,  embezzlement, internet crimes, etc.   Conduct seminars that will assist the community  with crime reduction and prevention    The Investigations Division is responsible for the following functions:   Complete specialized follow‐up for criminal investigations   Provide support and resources for Patrol Division cases   Gather and disseminate criminal intelligence—federal, regional and local information   Act as liaison to various attorneys for case discussion and interpretation   Collaborate with federal state and other local law enforcement agencies   Conduct background investigations for employment and various licensing requirements   Work with Drug Task Force to enforce and reduce narcotics trafficking and use      PERFORMANCE INDICATORS      2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 1,333 1,156 1,244 1,200 1,222Cases assigned for investigative follow‐up 55 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Police–Investigations (11)  Responsible Manager: Lieutenant Duane Pike    HIGHLIGHTS & CHANGES  Investigation Division Overview:  The Investigation  division’s “non‐personal services” area of the budget  increased $2,200, while the overall budget reflects a  $51,200, or 2.7% increase. The Investigation division’s  “non‐personal services” area of the budget decreased  $100.  However, the overall budget reflects a $64,600,  or 3.4%, increase, which is due to negotiated wages  and benefits.                 2018 Highlight/Change 1:  The Minnesota Bureau of Criminal Apprehension started an investigator certification program  that several detectives will participate in.    Financial Impact: $2,000 increase  Service Level Impact:  In addition to providing additional skills to the detectives, it is anticipated that this certification  program will enhance the detective’s credentials while testifying in court.        2019 Highlight/Change 1: Fees related to subpoenas and various records, as part of criminal investigations.     Financial Impact: $2,000 increase    Service Level Impact: This is needed to procure the necessary documents as part of criminal investigations.      EXPENDITURE SUMMARY – INVESTIGATIONS DIVISION               Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 1,819,463$    1,826,866$    1,795,000$    1,844,000$    1,908,700$     Parts  and Supplies 20,203            24,925            25,800            24,700            24,700             Services  and Other Charges 32,560            31,838            47,700            46,900            48,900             Capital  Outlay 12,698            4,586               2,300               6,400               4,300                Total 1,884,924$    1,888,215$    1,870,800$    1,922,000$    1,986,600$     56 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Police–Investigations (11)  Responsible Manager: Lieutenant Duane Pike    POSITION INVENTORY      2018‐19 WORK PLAN                                                        Personnel 2016 2017 2018 2019 Hours 222 24,160 11 11 11 11 22,880 100 00 Total 14 13 13 13 27,040 Detective Sergeants Detectives Rotating Detective 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Support Geographic Policing initiatives  Employment background investigations DUI  forfeiture process  and completion Confer  with  prosecution on active cases Specialized investigative training POST mandated  training Attend meetings  (Tri ‐County, Supv., Geo‐Police, Sgts., Chief briefings, etc) Conduct training for  other officers Community presentations Prepare materials  and conduct briefings  on specialized crimes Schedule detectives  for training, time off and special functions Activity Routine Actively  Investigate criminal cases Testify in court Case management/review reports and assign cases  to  detectives Complete background investigations for permit and license activity Detective/Sergeant case consultations Proactive case work‐‐surveillance of potential  criminal activity Courtroom preparation Develop and execute search warrants 57 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget                                                                       This page left intentionally blank                                             58 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Police‐ Support 8.2% Expenditures as % of General Fund   Police–Support (11)  Responsible Manager:  Lieutenant Mike Fineran    PURPOSE & DESCRIPTION     The purpose of the Support Division of the Police  Department is to:   Support administrative, patrol and investigative  divisions   Develop budget trends and monitor budget  expenditures   Management of police reports and citations   Maintain the property and evidence room   Assist citizens in crime prevention efforts   Assist the community, other police divisions and  city departments with intelligence information  and crime trends    The Support Division is responsible for the following functions:   Budget development and implementation   Clerical functions related to police reports and citations   Neighborhood Watch and crime prevention meetings   Animal control and licensing of dogs   Coordination with Dakota Communications Center (DCC) for dispatch services   Fleet maintenance   Intake and management of evidence and property   Management of criminal intelligence and trends    PERFORMANCE INDICATORS        2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 7,573 7,701 7,637 7,669 7,653Police reports created/processed 59 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Police–Support (11)   Responsible Manager:  Lieutenant Mike Fineran    HIGHLIGHTS & CHANGES  Support Services Division Overview (Clerical and  Emergency Management: The 2018 proposed budget  increased $160,700, or 5.7%, which is due to negotiated  wage and benefit increases, and the request to change  the Property Room Technician position from a .625 to a  1 FTE. The Support Services division’s 2019 proposed  budget increased $106,900, or 3.6%, which is due to  negotiated wage and benefit increases.          2018 Highlight/Change: Change the Property Room Technician position from .625 to 1 FTE.      Financial Impact:  $38,500 increase     Service Level Impact:  The additional hours would allow the department to dispose property that is no longer needed and  manage video requests from the courts, prosecutor’s office, and defense attorneys.       EXPENDITURE SUMMARY – SUPPORT DIVISION          Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 1,342,918$    1,384,294$    1,441,400$    1,527,400$    1,577,800$     Parts  and Supplies 23,855            28,809            35,000            42,300            42,300             Services  and Other Charges 1,278,996       1,264,303       1,328,700       1,392,300       1,452,600       Capital  Outlay 5,337               4,471               800                  4,600               800                   Total 2,651,105$    2,681,877$    2,805,900$    2,966,600$    3,073,500$     60 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Personnel 2015 2016 2017 2018 2019 Hours 22 2 224,160 Police Cadet 0 0 0.6 0.6 0.6 1,248 0.625 0.625 0.625 1 1 2,080 5 5 5 5 5 10,400 1.2 1.2 1.2 1.2 1.2 2,496 11 1 112,080 11 1 112,080 11 1 112,080 11 1 112,080 11 1 112,080 Forensic/Crime Analyst 0.333 1 1 1 1 2,080 Total 14.16 14.83 15.425 15.800 15.800 32,864      Administrative Lieutenant Community Service Officers Crime Prevention  Specialist Support Services  Manager Office Manager Animal  Control  Officer Property Room Technician Clerical  Technicians‐Full ‐time Clerical  Technicians‐Part‐time Police–Support (11)  Responsible Manager:  Lieutenant Mike Fineran    POSITION INVENTORY        2018‐19 WORK PLAN              1 2 3 4 5 6 7 8 9 10 11 Support Geographic Policing initiatives  Citizen academy, National  Night Out, Safety Camp events Intake of evidence and process  for  court Dictation of police reports  and citations Analyze crime statistics and patterns Assist other departments  within  police department Activity Neighborhood watch and crime prevention  meetings Budget preparation, payroll  and line item budget  Routine Investigate animal complaints Assist other departments  within the city, i.e. mail, packets Supervision of staff and programs 61 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget                                                         This page left intentionally blank     62 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Fire  10.3% Expenditures as % of General Fund   Fire (12)  Responsible Manager:  Mike Scott, Fire Chief    PURPOSE & DESCRIPTION    The purpose of the Fire—Administration Division of the  Fire Department is to:   Plan, direct, manage and coordinate the overall  operation, function and administration of the  Eagan Fire Department to ensure the protection  of citizens' life and property, including;  firefighting, firefighting training, emergency  medical care, rescue, disaster response, fire  prevention and education, and fire  investigations and inspections   Fulfill the mission statement of the Eagan Fire  Department: protecting life and property by providing public safety education, fire prevention, fire suppression,  medical services and related emergency and non‐emergency activities   Assure building safety and fire code compliance in new and existing buildings   Reduce fire risk through prevention, education and inspections    Ensure the protection of life and property for the City of Eagan      The Fire Department is responsible for the following functions:   Seek out funding opportunities for additional needed equipment and technology   Oversee Firefighters, Fire Marshal, and Fire Inspector   Provide resources necessary for the fire department to provide effective and responsible emergency response and  fire prevention/education services   Organize, track and analyze fire problem specific to our communities and develop targeted programs to reduce the  occurrence of emergency response.    Respond to emergency calls   Inspect new and existing buildings for fire code compliance   Conducts post fire incident investigations and inspections of fire calls and alarms to determine cause and provide  education to the business community on way to eliminate future calls   Perform/coordinate fire education and fire prevention functions   Research and recommend improved technology for emergency call response   Develop and enhance collaborative relationships with surrounding areas   Ensure that emergency equipment and buildings are in a state of readiness   Provide all necessary equipment for the fire department to provide continued emergency service to residents of  Eagan                        63 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Fire (12)  Responsible Manager:  Mike Scott, Fire Chief    PERFORMANCE INDICATORS          2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target Fires  investigated 23 36 20 20 20 Fire Alarms/ Fire Sprinkler  permits  processed 293 137 200 175 175 Total  fire prevention  hours 2,478 2,138 2,500 2,000 2,000 Total  hours  spent at training 7,692 7,397 7,500 7,300 7,300 Fire Safety Building Inspections 1,587 2,206 1,800 2,000 2,000 Number  of Volunteer  Firefighters 96 90 100 81 68 Number  of fire reports completed 1,485 1,698 1,750 2,500 3,000 Insurance Services  Office Rating (ISO score 1 best ‐ 10 worst) 3 3 33 3 Large dollar loss (over $1,000 per state reporting)626,849 1,566,070 750,000 750,000 750,000 Number  of Calls  with  significant staffing shortages 70 90 100 0 0 Overall  response time in minutes ‐Staffed vehicle 6.13 6.36 6.00 6.00 6.00 Overall  response time in minutes ‐non‐staffed vehicle 8.13 9.15 7.00 7.00 7.00 FIRE 105 98 100 130 130 Explosion/Overhead 15 12 15 20 20 Rescue/EMS 582 797 770 1,400 1,900 Hazardous  Condition 87 103 75 150 150 Service Call 53 72 70 100 100 Good Intent Call 278 237 350 300 300 False Alarm/False Call 365 376 370 400 400 Severe Weather/Natural  Disaster 2 2 00 0 Special  Incident 11 00 0 Call  type totals:1,488 1,698 1,750 2,500 3,000 64 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Fire (12)  Responsible Manager:  Mike Scott, Fire Chief  HIGHLIGHTS & CHANGES    Department Overview:  The proposed Fire Department  budget in 2018 shows an increase of $755,000, or  25.7%. The proposed budget in 2019 reflects an  increase of $529,900, or 14.4%. The increase is due to  the recommendation of 12 additional full‐time  firefighters over 2018 and 2019, 6 each year. In 2017  the City Council approved a Fire Staffing and EMS  response study to be conducted for the City of Eagan.  CityGate Associates, LLC has presented a report that  verified the challenges the department is facing  regarding recruitment and retention issues, the  unpredictable staffing levels, and response. CityGate  has identified steps to improve response times and staffing levels. This report indicates a need to move to a 24/7/365  staffed Fire Stations model and includes a 4‐step suggested implementation plan. It is proposed to implement step 1A in  2018 and 1B in 2019.  The overall completion of Step 1 of the report will allow the department to staff one Engine out of  Station 1 and one Engine out of Station 2 on a 24/7 basis with a combination of Full‐Time and Paid‐on‐Call firefighters.      2018‐19 Highlight/Change 1:  Staffing change (1221):  Hiring of 12 FT firefighters is proposed—6 in 2018 and 6 in 2019.   The Eagan Fire Department is recommending moving to a 24/7/365 staffed station model of operation. This model will  include staffing Two Engines (Engine 10 from Station 1 and Engine 20 from Station 2) with one full‐time Captain and one  full‐time Firefighter on each truck. We will also allow up to two paid‐on‐call firefighters to sign up for shifts to fill the  remaining two firefighter positions on the engines.  Due to the geographic size and population of Eagan, two staffed Fire  Stations is a minimum plan moving forward.  Financial Impact:    2018: $687,300 increase over 2017   2019: $1,356,900 increase over 2017  Service Level Impact: This change in staffing levels will provide a predictable, reliable and timely response to emergency  calls. Additionally, the increase in staffing will allow for a shift to more medical related responses by fire to free up valuable  time for police to conduct proactive policing activities.    2018‐19 Highlight/Change 2:  Department Physicals (1221): After extensive research, the Eagan Fire Department will be  changing vendors for our yearly department Firefighter physicals. The new vendor offers the same level of testing at a  substantially lower cost and is willing to conduct the physicals at the Fire Station, rather than having the firefighters report  to the clinic which in years past has been outside of the city. The new clinic will also allow for evening time frames for  scheduling that will better align with paid on call firefighters.   Financial Impact: $16,300 decrease from 2017  Service Level Impact: The flexibility of bringing the physicals “in‐house” will make it more convenient for firefighters to  schedule.    2018‐19 Highlight/Change 4:  Target Solutions training software (1221): It is proposed to purchase a software program to  manage the daily and weekly training documentation for the department. This software allows for the addition of  performance based online training that can be conducted, recorded, and confirmed when schedules allow. The ability for  firefighters to review didactic course information prior to hands‐on training will streamline or training program and allow  greater flexibility to complete training while on shift.   Financial Impact:  2018: $10,680 increase over 2017.   2019: $8,550 increase over 2017  Service Level Impact: The flexibility of this program may help with the long‐term recruitment and retention efforts and will  decrease the overall time commitment of all firefighters.   Personal  Services 84% Parts &  Supplies 7% Services &  Other  Charges 8% Capital  Outlay 0.2% Expenditure by Category 65 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Fire (12)  Responsible Manager:  Mike Scott, Fire Chief    HIGHLIGHTS & CHANGES (CONT.)    2018‐19 Highlight/Change 5:  DCSOT and SWAT pay (1221):   Currently Eagan Fire has both full‐time and paid‐on‐call firefighters participating in the Eagan SWAT team and the Dakota  County Special Operations Team (DCSOT). A pay equity question was raised regarding the paid on call hourly rate versus the  hourly rate for full time staff who participate in these Special Operations teams. After consulting with Eagan Human  Resources, it was suggested that the paid on call firefighters be paid at a rate equivalent to that of an entry level career  firefighter. Technician level certifications for DCSOT members and paramedic level certifications for Eagan SWAT members  are far above the typical firefighter requirements. Most of training for these positions require the paid on call firefighter to  take time off from their normal employer.    Financial Impact: $9,090 increase for 2018 and 2019  Service Level Impact: Allowing for paid on call staff to participate in these programs enhances our capabilities for similar  emergencies that occur in Eagan. This also allows opportunities to use these firefighters to conduct training for Eagan Fire  Staff at no cost.  2018‐19 Highlight/Change 6:  Apparatus repair budget increase (1224): Due to the rising call volume and full‐time  firefighters conducting fire inspections on a daily basis, more truck repair and maintenance costs to the apparatus are  incurred. Previous years’ actuals were $15,000 over budget; this increase is to adjust the line item to meet current costs.  Financial Impact: $15,000 increase for 2018 and 2019   Service Level Impact: This will ensure that the apparatus is repaired and maintained properly and in a timely fashion to  remain available to respond to emergency calls and conduct important day to day fire inspections throughout the city  2018‐19 Highlight/Change 7:  Inspections training increase (1228): The department anticipates hiring 6 new full‐time  firefighters in 2018 and 6 new full‐time firefighters in 2019.  We require all full‐time firefighters to be State Certified Fire  Inspectors after hired. A fire inspector class is needed, along with books prior to the firefighters taking the state certification  test.  Financial Impact: $3,250 increase for 2018 and 2019  Service Level Impact: With all full‐time firefighters being state certified fire inspectors, it will allow the Fire Department to  continue to complete fire inspections with on‐shift staff versus hiring dedicated Fire Inspectors.    2019 Highlight/Change 8: Equipment gear decrease (1225): With the recommendation of additional full time staffing and a  reduction of paid on call staffing there will be an overall decrease in the number of total firefighters in Eagan. This transition  will cause a decrease in the amount of firefighter gear needed for each firefighter as well as the total amount of spare/back  up gear required.    Financial Impact: $11,200 decrease from 2017  Service Level Impact: There would be no change to the level of service provided by the firefighters. All firefighter will still be  issued a set of gear and the Department will have an adequate supply of spare gear as needed.  2018‐19 Highlight/Change 9:  Other equipment – IT related (1221):  Per the IT‐approved replacement schedule, 9 desktop  PCs and 3 iPads are proposed for the three fire stations.    Financial Impact: $6,000 increase over 2017  Service Level Impact: There would be no change to the level of service to the community. These changes allow firefighters  better access to work stations during their shifts and enhances our response capabilities by allowing firefighters to fire call  information, including who is responding, in a timely manner.       66 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Fire (12)  Responsible Manager:  Mike Scott, Fire Chief    EXPENDITURE SUMMARY          POSITION INVENTORY        2018‐19 WORK PLAN        Actual Actual Budget Budget Budget Expenditure  by Category 2015 2016 2017 2018 2019 Personal  Services 2,245,948  2,308,984  2,470,700  3,214,900  3,753,200  Parts  and Supplies 201,321     198,239     187,700     220,700     217,300      Services  and Other Charges 204,975     221,176     267,700     239,500     234,500      Capital  Outlay 14,880        4,942          7,900          13,900        13,900        Total 2,667,124  2,733,341  2,934,000  3,689,000  4,218,900  Personnel 2015 2016 2017 2018 2019 Administrative Assistant 1.0            1.0            1.3            1.0            1                Office Support Specialist ‐             ‐            ‐            1.0            1                Fire Chief 1.0            1.0            1.0            1.0            1                Deputy Fire Chief 1.0            1.0            1.0            1.0            1                Fire Captain ‐            1.0            1.0            ‐            ‐             Fire Captain/Inspector ‐            ‐            ‐            6.0            6                Fire Fighter 3.0            4.0            4.0            6.0            12              Fire Inspector 1.0            1.0            1.0            ‐            ‐             Deputy Chief/Marshal 1.0            1.0            1.0            1.0            1                Fire Prevention  Specialist 0.5            0.5            0.5            ‐            ‐             Total 8.5            10.5          10.8          17.0          23              Activity Routine 1 Inspections  of new buildings 2 Inspections  of existing buildings 3 Investigations  of Fires 4Fire Prevention 5Prepare training for fire department 6Review new building plans  for fire code. 7Plan, direct and coordinate the activities  of the training department. 8Plan, direct, manage and coordinate the activities  of the Fire Dept. 9 Annual  budget preparation and administration of budget. 10 Respond to  emergency  calls. 11 Attend  local, County and State Fire Chief, Inspection and Fire Marshal  meetings. 12 Direct and manage the firefighter  recruitment process. 13 Promote community relations  through  fire prevention and education. 14 Process  Fire Reports 67 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Program #: 1221 1222 1228 1223 1224 1225 1227 2018 Division Operations Budget Program Description: Inspect &  Prevent Train./EMS Totals Engineer. Fire/EMS  Equip SCBA Totals Total PERSONAL SERVICES 6110 SALARIES & WAGES‐REGULAR 1,240,000$             101,200$            ‐$                   101,200$           ‐$                   ‐$                    ‐$        ‐$                     1,341,200$              6112 OVERTIME ‐ REGULAR 30,000                       ‐                       ‐                      ‐                      ‐                      ‐                       ‐           ‐                       30,000                       6129 VOLUNTEER FIREFIGHTERS 498,700                    ‐                       ‐                      ‐                      ‐                      ‐                       ‐           ‐                       498,700                    6142 PERA‐COORDINATED 9,500                         ‐                       ‐                      ‐                      ‐                      ‐                       ‐           ‐                       9,500                         6143 PERA‐POLICE/FIRE 185,500                   16,400                ‐                      16,400               ‐                      ‐                       ‐           ‐                       201,900                    6144 FICA 26,200                      1,500                  ‐                      1,500                  ‐                     ‐                       ‐           ‐                       27,700                       6145 FIRE RELIEF ASSOCATION 683,700                   ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       683,700                    6151 HEALTH INSURANCE 211,300                   14,000               ‐                      14,000               ‐                     ‐                       ‐           ‐                       225,300                    6155 WORKERS COMPENSATION 190,000                   6,900                  ‐                      6,900                  ‐                     ‐                       ‐           ‐                       196,900                         TOTAL PERSONAL SERVICES 3,074,900                ‐                140,000             ‐                      140,000             #‐                     ‐                       ‐           ‐                        ‐ 3,214,900                 PARTS & SUPPLIES 6210 OFFICE SUPPLIES 6,000                        600                ‐                       ‐                      ‐                      ‐                      ‐                       ‐           ‐                       6,600                         6215 REFERENCE MATERIALS ‐                            1,500            500                     5,000                 5,500                  ‐                      ‐                       ‐           ‐                       7,000                         6220 OPERATING SUPPLIES‐GENERAL 1,500                        2,500            1,500                  2,000                 3,500                  ‐                      ‐                       ‐           ‐                       7,500                         6222 MEDICAL/RESCUE/SFETY SUPPLIES ‐                             ‐                ‐                      ‐                      ‐                      ‐                     4,000                 ‐           4,000                   4,000                         6224 CLOTHING/PERSONAL EQUIPMENT 14,000                      1,000            2,000                  ‐                      2,000                  ‐                     40,000               ‐           40,000                 57,000                       6226 PUBLIC SAFETY SUPPLIES ‐                            ‐                3,500                  ‐                      3,500                  ‐                     ‐                       ‐           ‐                       3,500                         6230 REPAIR/MAINTENANCE SUPP‐GENL 5,000                        ‐                1,000                  ‐                      1,000                  2,000                9,000                 ‐           11,000                 17,000                       6231 MOBILE EQUIP REPAIR PARTS ‐                            ‐                ‐                      ‐                      ‐                      55,000              ‐                       ‐           55,000                 55,000                       6234 FIELD/OTHER EQUIPMENT REPAIR ‐                            ‐                ‐                      ‐                      ‐                      ‐                     6,600                 ‐           6,600                   6,600                         6235 FUEL, LUBRICANTS, ADDITIVES ‐                            ‐                ‐                      ‐                      ‐                      39,000              ‐                       ‐           39,000                 39,000                       6238 COMMUNICATION  SYSTEM PARTS 2,000                        ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       2,000                         6240 SMALL TOOLS ‐                            ‐                ‐                      ‐                      ‐                      ‐                     2,300                 ‐           2,300                   2,300                         6244 CHEMICAL & CHEMICAL PRODUCT ‐                            ‐                ‐                      ‐                      ‐                      ‐                     500                      ‐           500                       500                             6270 COMPUTER SOFTWARE 12,700                      ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       12,700                            TOTAL PARTS & SUPPLIES 41,200$                   5,600$         8,500$               7,000$               15,500$             96,000$            62,400$             ‐$        158,400$            220,700$                  Division Operations Budget SERVICES & OTHER CHARGES 6318 MEDICAL SERVICES‐PHYSICAL EXAM 14,800                      ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       14,800                       6319 MEDICAL SERVICES‐OTHER 4,500                        ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       4,500                         6320 INSTRUCTORS ‐                            20,000         ‐                      10,000               10,000               ‐                     ‐                       ‐           ‐                       30,000                       6323 TESTING SERVICE ‐                            ‐                ‐                      ‐                      ‐                      8,100                29,100               ‐           37,200                 37,200                       6346 POSTAGE 700                            ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       700                             6347 TELEPHONE SERVICE & LINE CHG 1,300                         ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       1,300                         6353 PERSONAL AUTO/PARKING ‐                            ‐                ‐                      300                     300                     ‐                     ‐                       ‐           ‐                       300                             6354 CAR WASHES 800                            ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       800                             6355 CELLULAR TELEPHONE SERVICE 7,500                        ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       7,500                         6385 INSURANCE 40,100                      ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       40,100                       6425 MOBILE EQUIPMENT REPAIR LABOR ‐                            ‐                ‐                      ‐                      ‐                      14,000              ‐                       ‐           14,000                 14,000                       6427 BLDG OPERATIONS/REPAIR‐LABOR ‐                            ‐                ‐                      2,500                 2,500                  ‐                     ‐                       ‐           ‐                       2,500                         6475 MISCELLANEOUS 4,500                        ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       4,500                         6476 CONFERENCES AND SCHOOLS 4,000                        ‐                6,700                  34,900               41,600               ‐                     ‐                       ‐           ‐                       45,600                       6477 LOCAL MEETING EXPENSES 2,000                        ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       2,000                         6478 TUITION REIMBURSEMENT ‐                            ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       ‐                             6479 DUES AND SUBSCRIPTIONS 1,200                        ‐                600                     ‐                      600                     ‐                     ‐                       ‐           ‐                       1,800                         6515 INTERNAL EXPENSES 2,500                        ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       2,500                         6535 OTHER CONTRACTUAL SERVICES 29,000                      ‐                ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       29,000                       6538 TOWING CHARGES ‐                            ‐                ‐                      ‐                      ‐                      400                    ‐                       ‐           400                       400                                  TOTAL SERVICES & OTHER 112,900                   7,300                  47,700               55,000               22,500              29,100                ‐           51,600                 239,500                    CAPITAL OUTLAY 6660 OTHER FURNISHINGS & EQUIPMENT 2,400                        ‐                     ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       2,400                         6670 OTHER EQUIPMENT 11,500                      ‐                     ‐                      ‐                      ‐                      ‐                     ‐                       ‐           ‐                       11,500                            TOTAL CAPITAL OUTLAY 11,500                      ‐                      ‐                      ‐                      #‐                     ‐                       ‐           ‐                       13,900                             PROGRAM TOTALS 3,240,500$             5,600$         155,800$           54,700$             210,500$           118,500$         91,500$             ‐$        210,000$            3,689,000$              25.7% Non‐personnel increase:2.33% Inspections/Preventions Operations Inspections/Preventions Operations   Fire – Division Totals (12)  Responsible Manager:  Mike Scott, Fire Chief        Continued on next page    68 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget Program #: 1221 1222 1228 1223 1224 1225 1227 2019 Division Operations Budget Program Description: Inspect &  Prevent Train./EMS Totals Engineer. Fire/EMS  Equip SCBA Totals Total PERSONAL SERVICES 6110 SALARIES & WAGES‐REGULAR 1,717,000$            104,100$            ‐$                104,100$           ‐$                     ‐$                 ‐$        ‐$                         1,821,100$             6112 OVERTIME ‐ REGULAR 50,000                     ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            50,000                      6129 VOLUNTEER FIREFIGHTERS 382,000                  ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            382,000                   6142 PERA‐COORDINATED 11,300                     ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            11,300                      6143 PERA‐POLICE/FIRE 261,900                  16,900               ‐                  16,900               ‐                      ‐                   ‐           ‐                            278,800                   6144 FICA 34,900                     1,500                  ‐                  1,500                  ‐                      ‐                   ‐           ‐                            36,400                      6145 FIRE RELIEF ASSOCATION 596,500                  ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            596,500                   6151 HEALTH INSURANCE 333,300                  15,300               ‐                  15,300               ‐                      ‐                   ‐           ‐                            348,600                   6155 WORKERS COMPENSATION 221,400                  7,100                  ‐                  7,100                  ‐                      ‐                   ‐           ‐                            228,500                        TOTAL PERSONAL SERVICES 3,608,300               ‐                144,900             ‐                  144,900             ‐           ‐                      ‐                   ‐           ‐                            #3,753,200                PARTS & SUPPLIES 6210 OFFICE SUPPLIES 6,000                       600               ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            6,600                        6215 REFERENCE MATERIALS ‐                           1,500            500                     4,000              4,500                  ‐                      ‐                   ‐           ‐                            6,000                        6220 OPERATING SUPPLIES‐GENERAL 2,000                       2,500            1,500                  2,000              3,500                  ‐                      ‐                   ‐           ‐                            8,000                        6222 MEDICAL/RESCUE/SFETY SUPPLIES ‐                           ‐                ‐                      ‐                  ‐                      ‐                      5,000               ‐           5,000                       5,000                        6224 CLOTHING/PERSONAL EQUIPMENT 17,000                     1,000            2,000                  ‐                  2,000                  ‐                      28,800           ‐           28,800                     48,800                      6226 PUBLIC SAFETY SUPPLIES ‐                            ‐                3,500                  ‐                  3,500                  ‐                      ‐                   ‐           ‐                            3,500                        6230 REPAIR/MAINTENANCE SUPP‐GENL 5,000                       ‐                1,000                  ‐                  1,000                  2,000                  9,000               ‐           11,000                     17,000                      6231 MOBILE EQUIP REPAIR PARTS ‐                           ‐                ‐                      ‐                  ‐                      55,000               ‐                   ‐           55,000                     55,000                      6234 FIELD/OTHER EQUIPMENT REPAIR ‐                           ‐                ‐                      ‐                  ‐                      ‐                      6,600               ‐           6,600                       6,600                        6235 FUEL, LUBRICANTS, ADDITIVES ‐                           ‐                ‐                      ‐                  ‐                      45,900               ‐                   ‐           45,900                     45,900                      6238 COMMUNICATION SYSTEM PARTS 2,000                       ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            2,000                        6240 SMALL TOOLS ‐                           ‐                ‐                      ‐                  ‐                      ‐                      2,300               ‐           2,300                       2,300                        6244 CHEMICAL & CHEMICAL PRODUCT ‐                           ‐                ‐                      ‐                  ‐                      ‐                      500                  ‐           500                           500                            6270 COMPUTER SOFTWARE 10,100                     ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            10,100                           TOTAL PARTS & SUPPLIES 42,100$                  5,600$         8,500$               6,000$           14,500$             102,900$           52,200$          ‐$        155,100$                217,300$                 Program #: 1221 1228 1223 1224 1225 1227 2019 Division Operations Budget Program Description: Inspect &  Prevent Train./EMS Totals Engineer. Fire/EMS  Equip SCBA Totals Total SERVICES & OTHER CHARGES 6318 MEDICAL SERVICES‐PHYSICAL EXAM 12,300                     ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            12,300                      6319 MEDICAL SERVICES‐OTHER 4,500                       ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            4,500                        6320 INSTRUCTORS ‐                           20,000         ‐                      8,000              8,000                  ‐                      ‐                   ‐           ‐                            28,000                      6323 TESTING SERVICE ‐                           ‐                ‐                      ‐                  ‐                      8,100                  29,100           ‐           37,200                     37,200                      6346 POSTAGE 700                           ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            700                            6347 TELEPHONE SERVICE & LINE CHG 1,300                       ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            1,300                        6353 PERSONAL AUTO/PARKING ‐                           ‐                ‐                      300                 300                     ‐                      ‐                   ‐           ‐                            300                            6354 CAR WASHES 800                           ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            800                            6355 CELLULAR TELEPHONE SERVICE 7,500                       ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            7,500                        6385 INSURANCE 40,100                     ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            40,100                      6425 MOBILE EQUIPMENT REPAIR LABOR ‐                           ‐                ‐                      ‐                  ‐                      14,000               ‐                   ‐           14,000                     14,000                      6427 BLDG OPERATIONS/REPAIR‐LABOR ‐                           ‐                ‐                      2,500              2,500                  ‐                      ‐                   ‐           ‐                            2,500                        6475 MISCELLANEOUS 4,500                       ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            4,500                        6476 CONFERENCES AND SCHOOLS 4,000                       ‐                6,700                  34,900           41,600               ‐                      ‐                   ‐           ‐                            45,600                      6477 LOCAL MEETING EXPENSES 2,000                       ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            2,000                        6478 TUITION REIMBURSEMENT ‐                           ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            ‐                            6479 DUES AND SUBSCRIPTIONS 1,200                       ‐                600                     ‐                  600                     ‐                      ‐                   ‐           ‐                            1,800                        6515 INTERNAL EXPENSES 2,000                       ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            2,000                        6535 OTHER CONTRACTUAL SERVICES 29,000                     ‐                ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            29,000                      6538 TOWING CHARGES ‐                           ‐                ‐                      ‐                  ‐                      400                     ‐                   ‐           400                           400                                 TOTAL SERVICES & OTHER 109,900                  7,300                  45,700           53,000               22,500               29,100            ‐           51,600                     234,500                   CAPITAL OUTLAY 6660 OTHER FURNISHINGS & EQUIPMENT 2,400                        ‐                     ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            2,400                        6670 OTHER EQUIPMENT 11,500                     ‐                     ‐                      ‐                  ‐                      ‐                      ‐                   ‐           ‐                            11,500                           TOTAL CAPITAL OUTLAY 11,500                     ‐                      ‐                  ‐                       ‐           ‐                      ‐                   ‐           ‐                            13,900                            PROGRAM TOTALS 3,771,800$            5,600$         160,700$           51,700$         212,400$           125,400$           81,300$         ‐$        206,700$                4,218,900$             14.4% Non‐personnel increase:0.52% Inspections/Preventions Operations Inspections/Preventions Operations   Fire – Division Totals (12)  Responsible Manager:  Mike Scott, Fire Chief        69 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Fire (12)  Responsible Manager:  Mike Scott, Fire Chief    LINE ITEM DETAIL – ENTIRE FIRE DEPARTMENT                Continued on next page          Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         789,265$            831,625$            838,100$              1,341,200$            1,821,100$             6112 OVERTIME‐REGULAR                   8,140                   12,118                 17,200                  30,000                    50,000                     6129 VOLUNTEER FIREFIGHTERS COMP 406,054              365,770              458,500                498,700                  382,000                   6130 SALARIES AND WAGES‐TEMPORARY 7,896                   ‐                       ‐                         ‐                           ‐                            6142 PERA‐COORDINATED                   3,619                   5,811                   8,700                     9,500                      11,300                     6143 PERA‐POLICE/FIRE        118,794              119,264              119,700                201,900                  278,800                   6144 FICA                               19,576                 20,886                 19,500                  27,700                    36,400                     6145 FIRE RELIEF ASSOCIATION 681,846              721,212              727,000                683,700                  596,500                   6151 HEALTH INSURANCE 112,849              134,392              129,900                225,300                  348,600                   6152 LIFE INSURANCE 1,183                   1,043                    ‐                          ‐                            ‐                            6154 DISABILITY ‐ LONG TERM 2,318                   2,501                    ‐                          ‐                            ‐                            6155 WORKERS COMPENSATION               94,408                 94,362                 152,100                196,900                  228,500                           PERSONAL SERVICES 2,245,948           2,308,984           2,470,700            3,214,900              3,753,200               PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    6,163                   5,531                   6,000                     6,600                      6,600                       6215 REFERENCE MATERIALS                 5,149                   1,396                   5,500                     7,000                      6,000                       6220 OPERATING SUPPLIES‐GENERAL 3,470                   5,809                   5,500                     7,500                      8,000                       6221 FILM & FILM PROCESSING ‐                       314                       ‐                         ‐                           ‐                            6222 MEDICAL/RESCUE/SAFETY SUPPLIES 2,772                   2,726                   2,500                     4,000                      5,000                       6224 CLOTHING/PERSONAL EQUIPMENT 73,137                 69,230                 57,200                  57,000                    48,800                     6226 PUBLIC SAFETY SUPPLIES 2,145                   3,465                   3,500                     3,500                      3,500                       6230 REPAIR/MAINTENANCE SUPPLIES‐GENERA 18,517                 14,528                 17,000                  17,000                    17,000                     6231 MOBILE EQUIPMENT REPAIR PARTS 53,213                 56,801                 40,000                  55,000                    55,000                     6234 FIELD/OTHER EQUIPMENT REPAIR 2,732                   7,204                   5,900                     6,600                      6,600                       6235 FUEL, LUBRICANTS, ADDITIVES 30,355                 21,326                 38,000                  39,000                    45,900                     6238 COMMUNICATION SYSTEM PARTS 3,005                   3,370                   2,000                     2,000                      2,000                       6240 SMALL TOOLS 404                       6,006                   2,400                     2,300                      2,300                       6244 CHEMICAL & CHEMICAL PRODUCTS 259                       238                       500                        500                          500                           6270 COMPUTER SOFTWARE ‐                       295                       1,700                     12,700                    10,100                              PARTS & SUPPLIES            201,321              198,239              187,700                220,700                  217,300                   70 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget   Fire (12)  Responsible Manager:  Mike Scott, Fire Chief    LINE ITEM DETAIL – ENTIRE FIRE DEPARTMENT (CONT’D)        Actual Actual Budget Budget Budget SERVICES & OTHER CHARGES 2015 2016 2017 2018 2019 6310 PROFESSIONAL SERVICES GENERAL 2,031                   2,700                   ‐                         ‐                           ‐                            6318 MEDICAL SERVICES‐PHYSICAL EXAM 30,402                 15,700                 29,000                  14,800                    12,300                     6319 MEDICAL SERVICES‐OTHER 7,550                   9,345                   7,500                     4,500                      4,500                       6320 INSTRUCTORS 4,389                  22,088               10,000                30,000                   28,000                   6323 TESTING SERVICES 13,289                 13,112                 25,200                  37,200                    37,200                     6346 POSTAGE 578                       615                       700                        700                          700                           6347 TELEPHONE SERVICE & LINE CHANGE 1,056                   955                       1,300                     1,300                      1,300                       6353 PERSONAL AUTO/PARKING 149                       256                       300                        300                          300                           6354 CAR WASHES 707                       786                       700                        800                          800                           6355 CELLULAR TELEPHONE SERVICE 7,669                   7,280                   7,500                     7,500                      7,500                       6370 GENERAL PRINTING AND BINDING       658                       ‐                       ‐                         ‐                           ‐                            6385 INSURANCE                          40,100                 40,100                 40,100                  40,100                    40,100                     6425 MOBILE  EQUIPMENT REPAIR‐ LABOR 25,319                 9,427                   14,000                  14,000                    14,000                     6426 SMALL EQUIPMENT REPAIR‐LABOR 827                       423                       ‐                         ‐                           ‐                            6427 BUILDING OPERATIONS/REPAIR‐LABOR 2,500                   2,500                   2,500                     2,500                      2,500                       6475 MISCELLANEOUS                      6,644                   1,206                   4,500                     4,500                      4,500                       6476 CONFERENCES AND SCHOOLS            20,153                 22,249                 41,100                  45,600                    45,600                     6477 LOCAL MEETING EXPENSES             1,174                   2,116                   1,500                     2,000                      2,000                       6478 TUITION REIMBURSEMENT 1,852                   1,280                   1,500                     ‐                           ‐                            6479 DUES AND SUBSCRIPTIONS             1,588                   1,452                   1,400                     1,800                      1,800                       6480 LICENSES, PERMITS, AND TAXES 96                         67                         ‐                         ‐                           ‐                            6515 INTERNAL EXPENSES 2,857                   2,548                   3,000                     2,500                      2,000                       6535 OTHER CONTRACTUAL SERVICES 32,987                 64,971                 75,500                  29,000                    29,000                     6538 TOWING CHARGES 400                       ‐                       400                        400                          400                                    SERVICES & OTHER CHARGES         204,975              221,176              267,700                239,500                  234,500                   CAPITAL OUTLAY 6660 OTHER FURNISHINGS & EQUIPMENT 138                       3,719                   2,400                     2,400                      2,400                       6670 OTHER EQUIPMENT 14,742                 1,223                   5,500                     11,500                    11,500                              CAPITAL OUTLAY 14,880                 4,942                   7,900                     13,900                    13,900                     TOTAL FIRE 2,667,124$        2,733,341$        2,934,000$          3,689,000$            4,218,900$             25.7% 14.4% Non‐personnel increase: 2.3%‐1.8% 71 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works—Engineering (21)  Responsible Manager:  John Gorder, City Engineer     PURPOSE & DESCRIPTION:    The purpose of the Public Works—Engineering is to:   Provide or recommend the best‐designed and economical  solutions in the most efficient manner for all public  improvements   Technically guide the Council with regards to all  engineering and public works issues   Follow the Council’s directives   Administer and manage all public improvements, private developments, right‐of‐way activities, NPDES Phase II  permit and all other engineering and public works issues   Provide customers with accurate and clearly understandable information as it relates to engineering and public  works    The Public Works—Engineering is responsible for the following functions:    Respond to all inquiries and requests of the City Council, various City departments and residents by providing  municipal engineering and utility information/assistance   Address demands on the transportation system & traffic management impacting the City   Provide topographical, construction and as‐built surveying, preparation of feasibility studies, reports and staff  support at Council meetings for public improvements   Design/draft construction plans, write/administer specifications, hold informational meetings and coordinate  construction/inspection services for public improvements   Provide quality control for the City’s infrastructure and erosion/sediment control (SWPPP)   Update Capital Improvement Program & Comprehensive Plans for City’s infrastructure   Coordinate/present Public Hearings/Final Assessment Hearings for City improvements    PERFORMANCE INDICATORS        2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 70%NA 80%80% 80% 90%NA 90%90% 90% 200 321 250 250 250 16.1 10.2 12.5 6.8 9.4 1,400 671 1,400 430 700 1.0 1.2 1.0 0.5 0.5 1.0 1.4 1.0 0.5 0.5 1.0 1.0 1.0 1.0 1.0 150 39 175 100 100 Miles  of streets  overlayed City Survey‐About right amount of trails  & sidewalks available City Survey‐Good/excellent storm drainage Utility permits  issued Miles  of sanitary sewer installed Miles  of storm sewer installed Properties  assessed for public improvement Miles  of water  main installed Reviews  of residential  building permit site plans 72 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works—Engineering (21)  Responsible Manager:  John Gorder, City Engineer    HIGHLIGHTS & CHANGES  Overview:  The proposed Engineering budget reflects  an increase of $1,200, or .1%, in 2018. This overall  narrow increase is primarily due to the addition of one  staff person, offset by a reduction in consultant services  with the completion of Comprehensive Plan updates in  2017. The 2019 proposed budget reflects an increase of  $46,100, or 3.4%.               2018 Highlight/Change 1: Addition of the GIS Technician/Operations Support Specialist position as recommended in GIS  Needs Assessment and Strategic Implementation Plan.    Financial Impact: $50,400 increase   Service Level Impact: Productivity will improve by automating common activities, ensuring increased data collection with  standardization and consistency at the point of data input, tracking and reporting of department workflow statuses and  managing coordination of various versions of software utilized within the department.  Managing access of data sharing  within the department and throughout the City, will enable editing and analysis of data for mutual benefit of multiple.    2018 Highlight/Change 2: Decrease the amount of Consultant Services budget in 2018.   Financial Impact: $83,400 decrease   Service Level Impact: The completed use of engineering consultant services to draft State of MN required updates to the  Public Works portions of City’s Comprehensive Plan, as required by statute. Engineering consultant services were used in  2016 and 2017 to update the Plan to utilize their technical specialty expertise in areas of transportation and water supply  and distribution. Other Public Works divisions’ budgets accounted for Plan updates in the areas of storm water  management, sanitary sewer, and water quality/wetlands management.                            73 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works—Engineering (21)  Responsible Manager:  John Gorder, City Engineer    EXPENDITURE SUMMARY        POSITION INVENTORY      2018‐19 WORK PLAN       Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 1,162,359$    1,172,433$    1,191,100$    1,268,600$    1,317,000$     Parts  and Supplies 12,590            7,449               10,100            11,900            11,500             Services  and Other Charges 45,898            45,827            135,300          56,100            56,500             Capital  Outlay 5,240               11,804            6,800               7,900               5,600                Total 1,226,087$    1,237,513$    1,343,300$    1,344,500$    1,390,600$     Personnel 2015 2016 2017 2018 2019 Hours Public Works Director 0.6 0.6 0.6 0.6 0.6 1,248 City Engineer 111112,080 Assistant City Engineer 111112,080 Transportation Operations  Engineer 0.4 0.4 0.4 0.3 0.3 624 Project Coordinators 222224,160 Engineering Technician 333336,240 Engineering Aide 111112,080 Clerical  Technician 111112,080 GIS Technician 0 0 0 0.5 0.5 1,040 Total 10.0 10.0 10.0 10.4 10.4 20,592 1 2 3 4 5 6 7 8 9 10 11 12 Review and implement comprehensive infrastructure plans Maintain and upgrade the GIS service delivery program Provide general  administration/supervision to  the Engineering Division Manage the Municipal  State Aid  Street funding program Evaluate and provide local traffic management Evaluate and initiate transportation  planning Monitor  and manage the budget Collect data  and prepare the annual  report Activity Routine Manage and administer public improvements; implement Capital  Improvement Plan Manage and inspect private developments Provide general  engineering customer service Manage the Storm Water Pollution Prevention  Program (SWPPP) 74 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works—Engineering (21)  Responsible Manager:  John Gorder, City Engineer    LINE ITEM DETAIL    Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         869,355$       864,639$       891,600$       942,700$       974,600$        6112 OVERTIME‐REGULAR                   18,462            27,771            17,000           20,000            20,000             6130 SALARIES AND WAGES‐TEMPORARY       16,070            16,794            19,800           19,800            19,800             6131 OVERTIME‐TEMPORARY                 45                    ‐                  200                 200                 200                  6142 PERA‐COORDINATED                   66,535            65,745            68,100           72,200            74,600             6144 FICA                               63,596            62,345            70,600           74,400            76,600             6151 HEALTH INSURANCE 119,696         128,350         117,800         134,900         146,600          6152 LIFE INSURANCE 1,254              1,012              ‐                  ‐                  ‐                   6154 DISABILITY ‐ LONG TERM 2,460              2,489              ‐                  ‐                  ‐                   6155 WORKERS COMPENSATION               4,886              3,288              6,000              4,400              4,600                        PERSONAL SERVICES 1,162,359      1,172,433      1,191,100      1,268,600      1,317,000       PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    ‐                  41                    ‐                  ‐                  ‐                   6220 OPERATING SUPPLIES‐GENERAL         1,451              1,242              1,600              2,000              1,600               6224 CLOTHING/PERSONAL EQUIPMENT        80                    508                 500                 900                 700                  6231 MOBILE EQUIP  REPAIR PARTS          5,906              1,096              2,000              2,000              2,000               6232 SMALL EQUIPMENT REPAIR PARTS       ‐                  ‐                  500                 500                 500                  6235 FUEL, LUBRICANTS, ADDITIVES         5,153              3,637              5,500              5,500              6,100               6270 COMPUTER SOFTWARE ‐                  925                 ‐                  1,000              600                           PARTS & SUPPLIES            12,590            7,449              10,100           11,900            11,500             SERVICES & OTHER CHARGES 6310 PROFESSIONAL SERVICES‐GENERAL      10,729            12,006            98,700           15,300            15,300             6311 LEGAL 667                  ‐                  ‐                  ‐                  ‐                   6346 POSTAGE                            1,139              1,263              2,000              1,600              1,600               6353 PERSONAL AUTO/PARKING              4,105              4,234              4,900              4,900              4,900               6354 CAR WASHES 11                    130                 200                 200                 200                  6355 CELLULAR TELEPHONE SERVICE         5,067              5,217              6,300              8,400              9,400               6370 GENERAL PRINTING AND BINDING       137                 69                    100                 100                 100                  6385 INSURANCE                          8,400              8,400              8,400              8,400              8,400               6425 MOBILE EQUIPMENT REPAIR LABOR      2,956               ‐                  300                 300                 300                  6426 SMALL EQUIPMENT REPAIR‐LABOR        ‐                  ‐                  200                 200                 200                  6476 CONFERENCES AND SCHOOLS            8,389              7,770              11,100           12,800            12,800             6477 LOCAL MEETING EXPENSES             115                 343                 500                 500                 600                  6478 TUITION AND BOOK REIMBURSEMENT 1,602              1,378              ‐                  ‐                  ‐                   6479 DUES AND  SUBSCRIPTIONS             2,135              2,660              1,900              2,200              2,200               6480 LICENSES, PERMITS AND  TAXES        36                    616                 400                 800                 100                  6481 RECORDING FEES                     46                    753                 300                 400                 400                  6487 VISA/MC BANK CHARGES 364                 988                  ‐                  ‐                  ‐                            SERVICES & OTHER CHARGES         45,898            45,827            135,300         56,100            56,500             CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT       5,240              11,804            6,800              7,900              5,600                        CAPITAL OUTLAY 5,240              11,804            6,800              7,900              5,600               TOTAL  PUBLIC WORKS ‐ ENGINEERING 1,226,087$    1,237,513$    1,343,300$   1,344,500$    1,390,600$     0.1% 3.4% Non ‐personnel  increase:‐50.1%‐3.0% 75 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works—Streets & Highways (22)  Responsible Manager:  Tim Plath, Transportation Operations Engineer    PURPOSE & DESCRIPTION    The purpose of the Public Works—Streets & Highways Department is  to:   Provide resources and technical application of structural  maintenance procedures for public roadways,  transportation trail ways and related infrastructure keeping  them in the best possible and safest condition economic  constraints allow   Provide resources for operational maintenance procedures including snow and ice control, sweeping, traffic  control, street‐lights and boulevard maintenance in order to provide safe conditions for citizens and the traveling  public as economic constraints allow    The Public Works—Streets & Highways Department is responsible for the following functions:   Structural maintenance of infrastructure located in local public rights of way including the repair and preservation  of roadways, sidewalks, trails, street lighting, signage and street drainage systems   Provide operational maintenance including snow and ice control, street lights, cross departmental services  delivery, traffic control, and the cleaning of streets and surface drainage grates   Provide boulevard and roadside maintenance including litter/trash removal, boulevard tree trimming, and repair of  related boulevard amenities      PERFORMANCE INDICATORS        2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 240 243 243 244 244 479 475 500 500 500 301 488 400 400 400 $2,472 $2,058 $2,500 $2,500 $2,500  84 83 80 78 78 79% N/A 85% 85% 85% 71% N/A 85% 85% 85% 70% N/A 80% 80% 80% Miles of streets maintained  Employee days  spent maintaining roads/trails Employee days  spent sweeping Snow removal cost per mile, annual Avg pavement condition rating  (0‐poor, 100‐excellent) Street repair/maintenance rating excellent or good (resident survey) Snowplowing rating excellent or good (resident survey) Winter trail/sidewalk maintenance excellent or good (resident survey) 76 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works–Streets & Highways (22)  Responsible Manager:  Tim Plath, Transportation Operations Engineer     HIGHLIGHTS & CHANGES  Overview: The 2018‐2019 proposed Transportation  Operations (Streets & Highways) budget indicates an  increase of $118,700, or 6.0%, in 2018; and an increase  of $113,800, or 5.4%, in 2019. The primary drivers for  the changes are annual fluctuations in service demands,  increases in fuel consumption and cost, and increases in  ice control material from previous years.            2018‐19 Highlight/Change 1:  There is increased need to outsource specialty vehicle repairs (i.e. truck springs, front‐end  loader tire repair, specialty welding and calibration of electronics).   Financial Impact:    2018: $9,700 increase   2019: $2,500 increase  Service Level Impact: Specialty equipment is being serviced appropriately.    2018‐19 Highlight/Change 2:  The combination of increased consumption and unit prices results in higher estimated fuel  costs for 2018 and 2019.   Financial Impact:    2018: $5,900 increase   2019: $9,000 increase  Service Level Impact: None    2018‐19 Highlight/Change 3:  The surplus ice control materials from previous years and below average snowfall during the  2015‐2016 winter season allowed for a one‐time reduction in the quantity of salt that was purchased in 2017 – the increase  in 2018 and 2019 reflect historical needs.    Financial Impact:    2018: $48,000 increase   2019: $43,000 increase  Service Level Impact: None                          77 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget  Public Works–Streets & Highways (22)  Responsible Manager:  Tim Plath, Transportation Operations Engineer    EXPENDITURE SUMMARY        POSITION INVENTORY          2018‐19 WORK PLAN       Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 1,188,251$    1,347,527$    1,387,700$    1,439,700$    1,492,900$  Parts  and Supplies 364,482          371,479          369,300          428,400          484,800        Services  and Other Charges 165,831          168,606          228,100          233,100          236,700        Capital  Outlay 570                  4,350               1,100               3,700               4,300             Total 1,719,134$    1,891,962$    1,986,200$    2,104,900$    2,218,700$  Personnel 2015 2016 2017 2018 2019 Hours Operations and Transportation Engineer 0.6 0.6 0.6 0.6 0.6 1,248 Streets  Supervisor 1 1 1 1 1 2,080 Technician/Inspector 1 1 2 1 1 2,080 Maintenance Workers 10 10 10 10 10 20,800 Streets  Engineering Tech.0 0 0.75 1.00 1.00 2,080 Total 12.6 12.6 14.35 13.60 13.60 28,288 1 2 3 4 5 6 7 8 9 10 11 12 Miscellaneous(gen. admin, sidewalk, trail  maintenance, cross dept., assist.,voting, training) Evaluate and initiate transportation  planning Review and implement comprehensive infrastructure plans Sweeping Buildings, facilities Curb and gutter  work Crackseal Boulevard/tree & storm system maintenance Customer  service response Activity Routine Bituminous  surface maintenance Snow and ice control Signs/traffic  control 78 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works–Streets & Highways (22)  Responsible Manager:  Tim Plath, Transportation Operations Engineer    LINE ITEM DETAIL    Actual Actual Budget Budget Budget Acct PERSONAL  SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND  WAGES‐REGULAR         819,200$       925,556$       953,800$         983,100$       1,013,800$     6112 OVERTIME‐REGULAR                   23,667            35,535            36,400              38,800            38,800             6130 SALARIES AND WAGES‐TEMPORARY       23,718            18,372            33,800              34,300            35,300             6131 OVERTIME‐TEMPORARY         54                    22                     ‐                    ‐                  ‐                   6142 PERA‐COORDINATED                   63,022            71,601            74,300              76,600            78,900             6144 FICA                               61,104            69,056            78,300              80,800            83,200             6151 HEALTH INSURANCE 145,577         172,083         146,000           161,400         176,300          6152 LIFE INSURANCE 1,498              1,373              ‐                    ‐                  ‐                   6154 DISABILITY ‐ LONG TERM 2,870              3,331              ‐                    ‐                  ‐                   6155 WORKERS COMPENSATION               47,541            50,598            65,100              64,700            66,600                      PERSONAL SERVICES 1,188,251      1,347,527      1,387,700        1,439,700      1,492,900       PARTS & SUPPLIES 6210 OFFICE SUPPLIES 67                     ‐                  100                   ‐                  ‐                   6215 REFERENCE MATERIALS                23                    ‐                  ‐                    100                 100                  6220 OPERATING SUPPLIES‐GENERAL         3,569              5,198              6,600                6,600              6,600               6222 MEDICAL/RESCUE/SAFETY SUPPLIES     5,198              2,086              3,700                3,700              3,700               6224 CLOTHING/PERSONAL EQUIPMENT        4,859              4,878              5,000                5,300              5,500               6230 REPAIR/MAINTENANCE SUPPLIES GENERAL 20                    1,600              ‐                    ‐                  ‐                   6231 MOBILE EQUIP  REPAIR PARTS          85,927            77,005            85,500              85,600            87,700             6235 FUEL, LUBRICANTS, ADDITIVES        57,510            46,386            90,000              95,900            104,900          6243 HEATING OIL/PROPANE/OTHER FUEL 584                 737                 700                   800                 800                  6255 STREET REPAIR SUPPLIES             46,337            54,685            46,700              51,400            53,500             6256 SNOW REMOVAL/ICE CONTROL SUPPL     150,217         163,863         111,000           159,000         202,000          6257 SIGNS & STRIPING MATERIAL          10,171            15,041            20,000              20,000            20,000                      PARTS & SUPPLIES            364,482         371,479         369,300           428,400         484,800          SERVICES & OTHER CHARGES 6346 POSTAGE                             ‐                  ‐                  300                   300                 300                  6354 CAR WASHES ‐                  ‐                  100                   100                 ‐                   6355 CELLULAR TELEPHONE SERVICE         3,458              3,933              4,200                5,500              6,400               6370 GENERAL PRINTING & BINDING                         782                 653                 800                   800                 800                  6385 INSURANCE                          26,100            26,100            26,100              26,100            26,100             6405 ELECTRICITY 132                 174                 200                   200                 200                  6425 MOBILE EQUIPMENT REPAIR LABOR       13,266            23,877            10,300              20,000            22,500             6429 STREET REPAIR‐LABOR                20,610            25,035            36,000              36,000            37,400             6457 MACHINERY AND EQUIPMENT RENTAL       3,045              3,856              6,800                4,000              4,000               6476 CONFERENCES AND  SCHOOLS            5,568              3,243              6,400                10,800            8,100               6477 LOCAL MEETING EXPENSES 3                      ‐                  ‐                    ‐                  ‐                   6478 TUITION REIMBURSEMENT ‐                  ‐                  3,700                ‐                  ‐                   6479 DUES AND SUBSCRIPTIONS             73                    1,766              600                   600                 600                  6480 LICENSES, PERMITS AND TAXES        146                 722                 ‐                    ‐                  ‐                   6535 OTHER CONTRACTUAL SERVICES         18,719            9,514              14,400              17,200            17,200             6564 SNOW & ICE REMOVAL                 37,394            16,675            37,500              37,500            37,500             6566 STRIPING                           36,535            53,058            80,700              74,000            75,600                      SERVICES & OTHER CHARGES         165,831         168,606         228,100           233,100         236,700          CAPITAL  OUTLAY 6670 OTHER EQUIPMENT                    570                 3,175              1,100                3,700              4,300               6718  PROJECT ‐ OTHER CHARGES ‐                  1,175               ‐                    ‐                  ‐                            CAPITAL OUTLAY 570                 4,350              1,100                3,700              4,300               TOTAL  STREETS & HIGHWAYS 1,719,134$    1,891,962$    1,986,200$      2,104,900$    2,218,700$     6.0%5.4% Non ‐personnel  increase: 11.1%9.1% 79 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works – Central Services Maintenance (24)  Responsible Manager:  Tim Plath, Transportation Operations Engineer   Amy Grannes, Administrative Supervisor       PURPOSE & DESCRIPTION    The purpose of the Public Works – Central Services/Equipment  Maintenance Division is to:    Provide administrative, clerical, and customer service  support for all departments located at the Maintenance  Facility.  This includes Streets, Equipment Maintenance,  Water, Sewer, Parks, Forestry and Water Quality  Departments   Provides maintenance and repair for all City vehicles and equipment across all departments, including police and  fire    The Public Works – Central Services/Equipment Maintenance Division is responsible for the following functions:    Central services process all customer service requests for any maintenance services provided by the City   Central Services manages and operates software programs to support maintenance service delivery     Equipment Maintenance crews maintain equipment for safe and efficient operation   Equipment maintenance staff performs vehicle safely inspections     PERFORMANCE INDICATORS        2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 1,488 1,344 1,300 1,400 1,400 108 110 108 110 110 62% 38% 65% 50% 50% 1.0% 3.2% 1.0% 2.0% 2.0% 1.0% 1.0% 1.0% 1.0% 1.0% Customer  Service requests responded to Units  (cars/trucks/heavy equipment) serviced per mechanic   Scheduled (vs. unscheduled) maintenance as % of total   Average Unit Downtime (industry standard is 5%) Comebacks  (return for repeat work)  (industry standard is 3%) 80 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works – Central Services Maintenance (24)  Responsible Manager: Tim Plath, Transportation, Operations Engineer   Amy Grannes, Administrative Supervisor       HIGHLIGHTS & CHANGES  Overview: The 2018 Central Services Division proposed  budget increases by $129,500, or 18.8%.  The proposed  increase includes adding a full‐time Equipment  Maintenance Worker and increasing the hours of the  part‐time GIS/Clerical support staff to keep up with  daily workload demands.  The proposed 2019 budget is  programmed to increase by 2.6%.       2018 Highlight/Change 1: Addition of a new Equipment  Maintenance Worker position.  The new staff position  will supplement existing services including: inspecting,  diagnosing, maintaining, and repairing all City‐owned vehicles, trucks, construction machinery, trailers; and  outfitting/wiring emergency vehicles such as Police and Fire emergency response equipment.  Financial Impact: $78,300 increase in wages/benefits; additional $5,000 one‐time cost for tools   Service Level Impact:  The position will assist the current Equipment Maintenance Workers and increase productivity.  It  will also allow perform more tasks in‐house to improve quality and turnaround time. It will increase the level of service to  be more comparable with similar municipal agencies.    2018 Highlight/Change 2: Software upgrades and new software for GIS & Clerical support.  Financial Impact:  $2,600 increase  Service Level Impact:  This allows GIS staff to generate reports needed daily by field staff that supports the maintenance for  the entire City.  Enhancements allow staff to operate efficiently and deliver enhanced customer service to both internal and  external clients.  Adding software for Clerical support will improve daily performance and output.  2018 Highlight/Change 3: Increase hours from 20 hour per week to 25 hours per week for the part‐time GIS/Clerical  support staff.  Financial Impact: $8,100 increase   Service Level Impact: Increased hours at the Central Maintenance Facility will improve efficiency and support for multiple  department staff located at this facility.                                81 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget  Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 422,574$        512,188$        590,900$        708,000$        735,800$         Parts  and Supplies 28,815            26,553            31,700            40,000            33,900             Services  and Other Charges 31,360            30,483            55,700            59,100            58,400             Capital  Outlay 2,092               9,600               10,200            10,900            11,300             Total 484,841$        578,824$        688,500$        818,000$        839,400$           Public Works – Central Services Maintenance (24)  Responsible Manager:  Tim Plath, Transportation Operations Engineer   Amy Grannes, Administrative Supervisor        EXPENDITURE SUMMARY        POSITION INVENTORY          2018‐19 WORK PLAN                            Personnel 2015 2016 2017 2018 2019 Hours Shop Supervisor/Chief Mechanic 1111 12,080 Transportation Operations Engineer 0 0 0 0.10 0.10 208 Operations  Support Specialist (50% Maintenance) 0.5 0.5 0.5 0.5 0.5 1,040 Equipment Maintenance Workers 2 2 2 3 3 6,240 Administrative Supervisor 1 0.5 1 1 1 2,080 Clerical  Technician IV 1 0.5 0.75 0.75 0.75 1,560 PT GIS/Office Support 0.5 0.5 0.5 0.6 0.6 1,300 Total 6.0 5.0 5.75 6.98 6.98 14,508 1 2 3 4 5 Buildings, facilities maintenance General  administration Clerical  (Streets, Central  Servs., Parks, Water Resources, Forestry, Watershed Mgmt. Org.) Equipment maintenance (Streets, Parks, Utilities, Emergency Services, Eng., Comm. Dev.) Snow plowing (assist Street Maint.) Routine Activity 82 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Public Works – Central Services Maintenance (24)  Responsible Manager:  Tim Plath, Transportation, Operations Engineer   Amy Grannes, Administrative Supervisor   LINE ITEM DETAIL     Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND  WAGES‐REGULAR         308,632$         366,241$         414,500$         500,600$         517,200$          6112 OVERTIME‐REGULAR                   4,973                3,110                7,000                7,000                7,000                 6130 SALARIES AND  WAGES‐TEMPORARY ‐                     1,668                14,000             14,000              14,000               6142 PERA‐COORDINATED                   22,541              27,630              31,600             38,100              39,300               6144 FICA                               21,402              25,901              33,300             39,900              41,200               6151 HEALTH INSURANCE 50,329              71,577              71,500             88,900              96,900               6152 LIFE INSURANCE 482                    530                    ‐                    ‐                     ‐                      6154 DISABILITY ‐ LONG TERM 1,109                1,260                ‐                    ‐                     ‐                      6155 WORKERS COMPENSATION               13,106              14,271              19,000             19,500              20,200                       PERSONAL  SERVICES 422,574            512,188            590,900           708,000            735,800             PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    5,570                5,320                5,600                5,600                5,600                 6220 OPERATING SUPPLIES‐GENERAL         ‐                     ‐                     300                   300                    300                     6222 MEDICAL/RESCUE/SAFETY SUPPLIES 890                    821                    1,100                1,100                1,100                 6223 BUILDING/CLEANING SUPPLIES 1,058                ‐                     ‐                    ‐                     ‐                      6224 CLOTHING/PERSONAL EQUIPMENT        1,293                1,333                1,400                1,900                1,500                 6231 MOBILE EQUIP REPAIR PARTS          1,846                3,756                1,500                2,000                2,000                 6234 FIELD/OTHER EQUIPMENT REPAIR       2,183                2,729                3,800                3,800                3,800                 6235 FUEL, LUBRICANTS, ADDITIVES        1,795                1,874                1,900                1,300                1,500                 6240 SMALL TOOLS                        4,193                3,638                5,000                10,000              5,000                 6241 SHOP MATERIALS                     7,383                5,330                7,100                7,100                7,100                 6270 COMPUTER SOFTWARE 2,604                1,752                4,000                6,900                6,000                          PARTS & SUPPLIES            28,815              26,553              31,700             40,000              33,900               SERVICES & OTHER CHARGES 6346 POSTAGE 5                         ‐                     ‐                    ‐                     ‐                      6347 TELEPHONE SERVICE & LINE CHG       1,716                1,552                2,500                2,500                2,500                 6355 CELLULAR PHONE SERVICE ‐                     ‐                     ‐                    800                    1,100                 6385 INSURANCE                          15,400              15,400              15,400             15,400              15,400               6425 MOBILE EQUIPMENT REPAIR LABOR ‐                     152                    500                   500                    500                     6428 FIELD/OTHER EQUIP REPAIR‐LABOR     503                    252                    2,700                2,700                2,700                 6476 CONFERENCES AND  SCHOOLS            1,661                6,273                4,300                6,600                5,100                 6477 LOCAL MEETING EXPENSES              ‐                     ‐                     200                   200                    200                     6479 DUES AND SUBSCRIPTIONS             ‐                     ‐                     100                   100                    ‐                      6480 LICENSES, PERMITS AND  TAXES        50                      50                      200                   300                    300                     6539 WASTE REMOVAL/SANITATION SERV      11,650              6,429                28,500             28,500              29,100               6569 MAINTENANCE CONTRACTS              375                    375                    1,300                1,500                1,500                          SERVICES & OTHER CHARGES         31,360              30,483              55,700             59,100              58,400               CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT       2,092                2,538                2,700                3,400                3,800                 6670 OTHER EQUIPMENT ‐                     7,062                7,500                7,500                7,500                          CAPITAL OUTLAY 2,092                9,600                10,200             10,900              11,300               TOTAL  CENTRAL SERVICES 484,841            578,824            688,500           818,000            839,400             18.8% 2.6% Non ‐personnel  increas 12.7%‐5.8% 83 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Parks & Recreation—Recreation/Administration Division (30)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    PURPOSE & DESCRIPTION    The purpose of the Recreation/Administration Division of the Parks  and Recreation Department is to:   Develop community  through provision of recreation  programs, facilities and events   Provide support and oversight to partner organizations  providing leisure activities   Provide opportunities for leisure and social skill  development   Provide meeting spaces and facilities for community  groups and private functions   Schedule and allocate use of community facilities to provide equal benefits to all residents    The Recreation/Administration Division is responsible for the following functions:   Provide recreation programs and services to all Eagan residents   Provide clerical support for program registrations, facility reservations, memberships & general inquiries   Provide staff support to the Advisory Parks Commission   Facilitate planning for future park, recreation, and facility development    PERFORMANCE INDICATORS        2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 5,148 5,151 5,600 5,500 5,500 91,146 93,364 85,000 92,000 92,000 9,540 9,679 10,000 10,000 10,000 13,419 15,759 16,000 16,000 16,000 95% 95% 95% 100% 100% 99% 99% 99% 100% 100% Hours  of Subsidized programs Participants in Subsidized programs Hours  of fee based programs Participants in fee based programs Based on City survey, % who rate City‐sponsored recreation  programs  as good or excellent Based on City survey, % of participants who report being  satisfied with  their  experience in recreation programs 84 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget    Parks & Recreation—Recreation/Administration Division (30)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation      HIGHLIGHTS & CHANGES   Overview: The Recreation/Administration Division  budget in 2018 is proposed to increase $123,400 or  5.6%. In 2019 the budget is proposed to increase by  $47,600, or 2.0%. Small decreases in some supply  costs are offset by larger increases in personnel‐ related expenses.  Approximately 65% of the part‐  time personnel costs are associated with fee based  programs, and thus are offset with incoming  program revenues.          2018 Highlight /Change 1:  League registrations for adult sports have continued to decline in recent years.  The 2018  budget is programmed to reflect the decline based on actual revenues from 2015 and 2016.  Adult sports such as softball,  volleyball, and tennis have mostly contributed to the decline. Modifications to the tennis program area will also decrease  the overall revenue and expenses.  Financial Impact: $10,400 decrease in revenue, $8,900 decrease in expenses  Service Level Impact: Modifications to the tennis program include less tennis offerings being available to the Eagan  Community, but still available at a reasonable fee for Community Tennis.    2018 Highlight /Change 2: Modifications to the Summer in the Park (SIP) and Camps program areas will increase the overall  revenue and expenses.  In addition there are staffing increases due to increased hours of programming. Summer in the Park  now includes a program called Level Up for ages 11‐15.   Financial Impact:  $5,300 increase in revenue, $16,000 increase in expenses  Service Level Impact:  Based on community feedback, the changes to the Summer in the Park and Camps programs will  improve long term service to our customers, providing more convenient options for the community for programs and  camps and programming for the younger teen population.    2018 Highlight/Change 3:  Staff will be adding two additional software modules to the RecTrac recreation management  software bundle.  This new software will continue to enhance the servicing of online registrations, ticket sales and overall  recreation management for the City.    Financial Impact:  $7,800 increase  Service Level Impact:  These additions to the RecTrac software will help provide online support, and allow us to offer ticket  sales for events, and other programs online to create added convenience to customers but also greater efficiencies in  moving away from a cumbersome hand ticket model we currently use (i.e., ice show).    2018 Highlight/Change 4:  Modifications to the Senior and Active Adult programs will increase the overall revenue and  expenses. In addition, there are staffing increases due to increased hours of programming.    Financial Impact: $21,200 increase in revenue, $17,800 increase in expenses   Service Level Impact: Based on community feedback and senior surveys, increased programming is needed to address the  demographic growth in this service area.  Residents will see increased program offerings in 50+ programming (socials)  expanded Health and Wellness programs for 62+ and an increase in the number of adult trips offered.          85 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget      Parks & Recreation—Recreation/Administration Division (30)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    2018 Highlight/Change 5:  Modifications to Art House program area will increase the overall revenue and expenses. Public  Art Management is also included in the Art House budget.  In addition, there are staffing increases due to increased hours  of programming, wages and paid staff time for mandatory trainings. The 2018 revenue is programmed to reflect additional  revenue based on actual revenues from 2015 and 2016.  Financial Impact: $15,900 increase in revenue, $17,900 increase in expenses   Service Level Impact: Based on community feedback and the changing demographics in Eagan, increased programming in  outreach areas and training for staff is needed to address the demographic growth in this service area.      2019 Highlight/Change 1:  Staff  will be applying for CAPRA accreditation to align our City’s Park and Recreation services  into a best practices model that is a nationwide effort and an item many suburban cities in Minnesota are moving towards.  Financial Impact: $6,000 increase  Service Level Impact:  By aligning with national best practices, services will be modified where appropriate, to create  maximum consistency and help Eagan compete with other local cities like Plymouth, Eden Prairie and Woodbury as they  have or are considering accreditation.      EXPENDITURE SUMMARY      POSITION INVENTORY            Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 1,568,153$    1,524,819$    1,638,000$    1,763,500$    1,814,300$     Parts  and Supplies 93,108            109,289          120,800          138,800          133,900           Services  and Other Charges 370,153          375,679          431,300          411,300          413,000           Capital  Outlay 5,446               3,066               7,100               8,300               8,300                Merchandise for Resale 3,028               746                  2,300               1,000               1,000                Total 2,039,888$    2,013,599$    2,199,500$    2,322,900$    2,370,500$     Personnel 2015 2016 2017 2018 2019 Hours Director of Parks and Recreation 111112,080 Superintendent of Operations 100000 Recreation Facility Manager 100000 Assistant Parks  and Recreation Director 011112,080 Administrative Analyst 010000 Recreation Program Manager 111112,080 Recreation Program Supervisor 3.6 3.8 3.8 3.8 3.8 7,904 Sports  Program Assistant 111112,080 Clerical  Technicians 3.4 3.9 3.9 3.4 3.4 7,072 Recreation Technician 0  000.50.51 Office Supervisor 10.50000 Administrative Supervisor 000.5000 Total 13 13 12.2 11.7 11.7 23,297 86 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget                                Operating Budget      2018‐19 WORK PLAN 1 2 3 4 5 6 7 8 9 Provide department administration ‐ Parks, Recreation & Revenue Facilities Activity Routine Respond to concerns  and suggestions from residents Account for collection of revenues from all department facilities  and programs Providing recreation programs  and services Oversee development and construction projects Prepare information for City Council Provide support to Advisory  Parks  Commission Provide program registration, facility reservations, and answer public inquiries Provide support for  special events  and community partner groups. 87 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Parks & Recreation—Recreation/Administration Division (30)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    LINE ITEM DETAIL                    Cont’d on next page  Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         927,595$        855,140$        894,300$        919,800$        953,000$         6112 OVERTIME‐REGULAR 509                  ‐                   ‐                   ‐                   ‐                    6130 SALARIES AND  WAGES‐TEMPORARY       301,534          349,997          417,600          482,000          482,000           6131 OVERTIME‐TEMPORARY                 184                  147                  ‐                   ‐                   ‐                    6142 PERA‐COORDINATED                   83,589            78,237            83,800            88,300            90,800             6144 FICA                               90,459            87,635            99,800            106,300          108,600           6151 HEALTH INSURANCE 143,470          131,305          121,600          141,600          154,200           6152 LIFE INSURANCE 1,467               1,108               ‐                   ‐                   ‐                    6154 DISABILITY ‐ LONG TERM 2,611               2,629               ‐                   ‐                   ‐                    6155 WORKERS COMPENSATION               16,735            18,621            20,900            25,500            25,700                     PERSONAL SERVICES 1,568,153       1,524,819       1,638,000       1,763,500       1,814,300        PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    4,371               5,132               3,400               5,000               5,200                6211 OFFICE PRINTED MATERIAL/FORMS       ‐                   60                    200                   ‐                   ‐                    6212 OFFICE SMALL EQUIPMENT             ‐                   ‐                   500                  ‐                   ‐                    6220 OPERATING SUPPLIES‐GENERAL         5,570               9,847               15,100            13,500            12,200             6222 MEDICAL/RESCUE/SAFETY SUPPLIES     ‐                   ‐                   500                  2,500               2,500                6224 CLOTHING/PERSONAL EQUIPMENT        1,723               1,881               2,200               2,300               2,400                6226 PUBLIC SAFETY SUPPLIES 78                    ‐                   ‐                   ‐                   ‐                    6227 RECREATION EQUIPMENT/SUPPLIES      81,024            91,821            97,000            104,800          106,300           6270 COMPUTER SOFTWARE                  342                  548                  1,900               10,700            5,300                         PARTS & SUPPLIES            93,108            109,289          120,800          138,800          133,900           SERVICES & OTHER CHARGES 6310 PROFESSIONAL SERVICES‐GENERAL       ‐                   ‐                   ‐                   ‐                   ‐                    6320 INSTRUCTORS                        83,169            78,461            123,400          106,800          111,300           6326 ATHLETIC  TEAM SANCTION FEES        5,253               5,046               4,800               5,200               5,200                6327 SPORTING EVENT OFFICIALS           68,730            67,547            75,500            75,100            75,300             6328 SPECIAL EVENTS/ADMISSION FEES      3,058               2,453               2,300               2,100               2,200                6329 TOURNAMENT FEES 1,160               3,217               2,100               1,400               1,400                6331 PROGRAM SCHOLARSHIPS 7,391               4,704               6,500               6,500               6,500                6346 POSTAGE                            6,719               7,413               11,000            8,500               8,800                6353 PERSONAL AUTO/PARKING              5,936               3,046               4,500               4,500               4,500                6355 CELLULAR TELEPHONE SERVICE         7,992               8,857               10,500            10,800            11,300             6357 ADVERTISING/PUBLICATION 16,906            22,640            16,900            16,000            15,700             88 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Parks & Recreation—Recreation/Administration Division (30)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    LINE ITEM DETAIL (CONT’D)                        Actual Actual Budget Budget Budget SERVICES & OTHER CHARGES CONT'D 2015 2016 2017 2018 2019 6370 GENERAL PRINTING AND BINDING       ‐                        660                  600                  1,500               1,500                6385 INSURANCE                          8,900               8,900               8,900               8,900               8,900                6456 BUILDING RENTAL 1,189               5,716               5,700               10,300            11,100             6457 MACHINERY AND EQUIPMENT            1,435               1,223               2,900               2,900               2,900                6475 MISCELLANEOUS                      36,108            36,967            38,100            39,500            39,700             6476 CONFERENCES AND  SCHOOLS            6,947               6,777               11,300            11,800            11,800             6477 LOCAL MEETING EXPENSES             3,177               1,424               11,100            10,000            5,000                6478 TUITION REIMBURSEMENT ‐                         ‐                        4,100                ‐                   ‐                    6479 DUES AND SUBSCRIPTIONS             2,348               2,852               2,700               2,800               3,100                6480 LICENSES, PERMITS AND  TAXES        422                  96                    1,300               1,000               1,000                6487 VISA/MC BANK CHARGES               19,328            31,334            18,000            18,000            18,000             6515 BUILDING RENTAL‐INTERNAL EXPENSES 61,934          56,504          50,000          50,000            50,000           6535 OTHER CONTRACTUAL SERVICES         15,576            9,048               6,500               6,500               6,800                6550 TRANSPORTATION SERVICES            6,475               10,794            12,600            11,200            11,000                      SERVICES & OTHER CHARGES         370,153          375,679          431,300          411,300          413,000           CAPITAL OUTLAY 6660 OFFICE FURNISHINGS/EQUIPMENT       5,446               3,066               7,100               8,300               8,300                         CAPITAL OUTLAY 5,446               3,066               7,100               8,300               8,300                MERCHANDISE FOR RESALE 6855 MERCHANDISE FOR RESALE 3,028               746                  2,300               1,000               1,000                        MERCHANDISE FOR RESALE 3,028               746                  2,300               1,000               1,000                TOTAL  PARKS & RECREATION  ‐ RECREATION 2,039,888$    2,013,599$    2,199,500$    2,322,900$    2,370,500$     5.6% 2.0% Non‐personnel  increase:‐0.4%‐0.6% 89 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Parks & Recreation—Parks Division (31)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    PURPOSE & DESCRIPTION    The purpose of the Parks Division of the Parks & Recreation  Department is to:   Provide safe opportunities for residents to gather as a  community   Support league, tournament and public play.   Ensure the availability of clean, safe, quality facilities,  play features and amenities   Facilitate reservations, community‐based special  events and recreational initiatives   Coordinate the development of new park features and amenities per the budget and CIP   Cooperate and coordinate with other providers of community recreational facilities   Maintain the visual and physical integrity of City parks and grounds   Assist other City Departments as required and/or requested     The Parks Division is responsible for the following functions:   Implementing an effective turf and grounds management   Repairing and maintain park buildings, structures and hardscapes   Promptly responding to citizen requests   Creating and maintaining winter recreational opportunities, assisting with snow removal   Providing logistical and physical support to special events   Supporting departmental recreational programs   Constructing and installing new park features and amenities    PERFORMANCE INDICATORS          2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 97% 97% 95% 95% 95% 94% 95% 95% 95% 95% 3 2 <3 <3 <3 15 15 15 15 15 470 470 470 470 470 30 30 31 31 31 % of citizens who rate park facilities as good or excellent (biennial survey) % of pavilion/shelter users rating service and cleanliness  as good or excellent (follow‐up mail  surveys) Games  canceled  on City fields  due to nonweather  related conditions Outdoor hockey rinks with skatable ice Acres  mowed regularly by Parks  staff Irrigation Systems  maintained seasonally 90 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Parks & Recreation—Parks Division (31)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    HIGHLIGHTS & CHANGES  Overview:  The Parks Division 2018‐2019  budget indicates an increase in 2018 of  $110,700, or 5.2%, and an increase of  $157,500, or 7.1%, in the proposed 2019  budget.  The increase primarily comes from an  increase in personnel costs.                2018‐19 Highlight/Change 1:  Two full‐time parks maintenance staff are proposed to be added—one in 2018 and  one in 2019.  A reduction of three part‐time seasonal staff (600 hours each) will offset a portion of the added costs.   A re‐assignment of .4 FTE from Park to Tree Conservation is also reflected in the 2018 budget.    Financial Impact:    2018: Full‐time new employee ‐ $ 83,200 and a reduction of .4 FTE ‐ $ 38,200.   Net increase of $ 45,000   2019: Full‐time new employee ‐ $86,500 increase  Service Level Impact: This effort will develop a model for increased efficiency and productivity and will result in an  inherent service level increase for customer service (internal and external), productivity and maintenance activities  within the Park Department is expected with the additional staff position each year.            EXPENDITURE SUMMARY                      Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 1,257,635$    1,356,912$    1,434,700$    1,503,900$    1,648,000$     Parts and Supplies 291,043          271,183          309,800          339,200          351,000           Services  and Other Charges 287,908          287,755          306,900          312,500          313,500           Capital  Outlay 54,128            50,816            57,500            64,000            64,600             Total 1,890,714$    1,966,666$    2,108,900$    2,219,600$    2,377,100$     91 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Parks & Recreation–Parks Division (31)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    POSITION INVENTORY        2018‐19 WORK PLAN           Personnel 2015 2016 2017 2018 2019 Hours Parks  Superintendent 0.6 0.6 0.6 0.7 0.7 1,456 Park Operations  Supervisor111112,080 Park Maintenance Supervisor111112,080 Park Maintenance Workers 8.4 8.4 8.4 9 10 20,800 Total 11 11 11 11.7 13 26,416 1 2 3 4 5 6 7 8 9 10 11 12 13 Activity Routine Provide support and assistance to other City Departments  and Divisions Develop and implement CIP initiatives Prepare and monitor  divisional  budget and CIP Participate in the master  planning process, implement recommendations Administration  and supervision of staff and programs Provide input and logistical support to the APrC Maintain City park buildings, facilities, amenities and infrastructure,install  new  el ements Mow and maintain  turf and irrigation at other City facilities Mow boulevards  throughout the City Prepare athletic fields  and facilities for community, league and tournment use Provide support for special events  and scheduled use of park facilities Develop and maintain winter  recreational  sites Maintain City park grounds, turf  and irrigation systems 92 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Parks & Recreation–Parks Division (31)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    LINE ITEM DETAIL      Cont’d on next page      Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND  WAGES‐REGULAR         702,174$     749,578$     796,200$         846,800$     943,200$      6112 OVERTIME‐REGULAR                   17,521         33,368         25,500              28,500         28,500          6130 SALARIES AND  WAGES‐TEMPORARY       252,578       255,915       289,600           274,300       274,300        6131 OVERTIME‐TEMPORARY                 980               1,426            5,000                2,800            2,800             6142 PERA‐COORDINATED                   57,532         57,567         66,300              70,000         77,200          6144 FICA                               70,911         80,604         85,400              88,200         95,500          6151 HEALTH INSURANCE 123,800       140,871       129,500           148,700       178,000        6152 LIFE INSURANCE 1,260            1,102            ‐                    ‐                ‐                 6154 DISABILITY ‐ LONG TERM 2,388            2,630            ‐                    ‐                ‐                 6155 WORKERS COMPENSATION               28,491         33,851         37,200              44,600         48,500                  PERSONAL SERVICES 1,257,635    1,356,912    1,434,700        1,503,900    1,648,000     PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    96                 82                 500                   500               500                6215 REFERENCE MATERIALS                119               199               200                   200               200                6220 OPERATING SUPPLIES‐GENERAL         10,780         6,505            13,500              13,500         13,500          6222 MEDICAL/RESCUE/SAFETY SUPPLIES     1,094            2,290            2,800                2,800            2,800             6223 BUILDING/CLEANING SUPPLIES         9,277            11,486         14,000              14,000         14,000          6224 CLOTHING/PERSONAL EQUIPMENT        5,390            8,205            7,800                8,000            8,000             6231 MOBILE EQUIP  REPAIR PARTS          48,560         39,879         53,000              53,000         53,000          6233 BUILDING REPAIR SUPPLIES           13,785         11,855         15,000              15,000         15,000          6234 FIELD/OTHER EQUIPMENT REPAIR       11,812         12,744         12,500              15,500         17,000          6235 FUEL, LUBRICANTS, ADDITIVES        66,766         48,391         56,300              75,000         82,100          6239 PARK FACILITY REPAIR PARTS         2,847            4,910            3,700                3,900            4,100             6240 SMALL TOOLS                        2,333            2,912            2,800                3,000            3,000             6243 HEATING OIL/PROPANE/OTHER FUEL     559               643               ‐                    ‐                ‐                 6251 ATHLETIC FIELD SUPPLIES            22,578         15,924         23,800              28,400         28,900          6252 PARKS & PLAY AREA SUPPLIES         20,873         23,655         20,500              23,000         25,500          6253 TURF MTN & LANDSCAPE SUPPLIES      70,711         77,111         79,400              79,400         79,400          6257 SIGNS & STRIPING MATERIAL          3,463            4,392            4,000                4,000            4,000                      PARTS & SUPPLIES            291,043       271,183       309,800           339,200       351,000        SERVICES & OTHER CHARGES 6347 TELEPHONE SERVICE & LINE CHG       8,464            8,718            9,200                8,900            8,900             6351 PAGER SERVICE FEES                 274               310               ‐                    ‐                ‐                 6354 CAR WASHES ‐                ‐                200                   ‐                ‐                 6355 CELLULAR TELEPHONE SERVICE         6,440            6,369            6,500                6,900            6,900             6385 INSURANCE                          88,600         88,600         88,600              88,600         88,600          6405 ELECTRICITY                        80,027         81,171         77,600              82,000         82,000          6410 NATURAL GAS SERVICE                6,255            5,652            7,600                7,600            7,600             6425 MOBILE EQUIPMENT REPAIR LABOR      3,753            2,713            3,000                3,000            3,000             6426 SMALL EQUIPMENT REPAIR‐LABOR        315               765               600                   600               600                6427 BLDG OPERATIONS/REPAIR‐LABOR        10,912         8,359            18,000              14,000         14,000          6428 FIELD/OTHER EQUIP REPAIR‐LABOR     7,264            5,004            8,000                8,000            8,000             6431 PARK FACILITY REPAIR‐LABOR          9,854            11,236         9,500                10,500         10,500          93 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Parks & Recreation–Parks Division (31)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    LINE ITEM DETAIL (CONT’D)                                                Actual Actual Budget Budget Budget Acct SERVICES & OTHER CHARGES CONT'D 2015 2016 2017 2018 2019 6457 MACHINERY AND EQUIPMENT            1,000$         771$             5,000$              5,000$         5,000$          6477 LOCAL MEETING EXPENSES             2,021            986               1,600                1,800            1,800             6479 DUES AND SUBSCRIPTIONS             205               462               500                   500               500                6480 LICENSES, PERMITS AND TAXES        664               1,159            1,500                1,500            1,500             6535 OTHER CONTRACTUAL SERVICES         7,369            6,189            7,500                9,000            9,000             6537 JANITORIAL SERVICE                 6,320            9,186            9,900                10,200         10,600          6539 WASTE REMOVAL/SANITATION SERV      24,229         23,080         19,600              21,900         22,000          6561 TEMPORARY HELP‐LABOR/CLERICAL      17,702         17,960         18,000              18,000         18,500          6565 SEAL COATING‐STREETS/TRAILS        6,240            9,065            14,500              14,500         14,500                   SERVICES & OTHER CHARGES         287,908       287,755       306,900           312,500       313,500        CAPITAL OUTLAY 6620 BUILDINGS                          5,478            10,913         12,000              9,000            9,000             6630 OTHER IMPROVEMENTS                 12,794         11,887         20,500              20,500         20,500          6660 OFFICE FURNISHINGS/EQUIPMENT       ‐                ‐                1,100                1,800            2,400             6670 OTHER EQUIPMENT                    35,856         26,816         23,900              32,700         32,700          6759  GENERAL LANDSCAPING/FURNISHING ‐                1,200            ‐                              CAPITAL OUTLAY 54,128         50,816         57,500              64,000         64,600          TOTAL  PARKS & RECREATION  ‐ PARKS 1,890,714$ 1,966,666$ 2,108,900$      2,219,600$ 2,377,100$  5.2% 7.1% Non ‐personnel  increase: 6.2% 1.9% 94 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget                                              This page left intentionally blank                                                            95 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Parks & Recreation – Tree Conservation (32)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    PURPOSE & DESCRIPTION    The purpose of the Tree Conservation Department is to:   Maintain existing trees and landscaping in parks,  public facilities, and boulevards   Install new trees and landscaping in parks, public  facilities, and boulevards   Review and manage tree preservation per the City  Tree Preservation Ordinance        The Tree Conservation Department is responsible for the  following functions:   Conduct the City shade tree disease program   Conduct the annual City‐sponsored Arbor Day program   Conduct the biennial public tree sale    PERFORMANCE INDICATORS    2015 2016 2017 2018 Description Actual Actual Estimate Target 662 662 655 655 98% 98% 95% 95% 163 165 170 170 167 167 165 165 63% Landscape beds  maintained (663 beds  = 673,962 sq ft) % of private oak wilt sites that perform recommended/needed  management activities Buckthorn pickups Linnear  miles of boulevard streets  to  manage tree architecture 85% 85% Percentage of the estimated  700 park ash trees   actively managed  for Emerald  Ash  Borer 70%         96 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Parks & Recreation–Tree Conservation (32)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    HIGHLIGHTS & CHANGES    Overview:   The Tree Conservation Division  proposed budget has an increase of $54,300,  or 8.8%, in 2018. In 2019, the proposed budget  reflects an increase of $33,200, or 5.0%. The  overall increase is due to the addition of  contractual services.  Personnel changes are  proposed in 2018 and 2019 to help deal with  the added increase in overall landscaped bed  areas, and total tree management with  Emerald Ash Borer (EAB) now actively present  in the City, with anticipated significant  increases in infestations over the next five  years.    2018 Highlight/Change 1:   .4 FTE has been moved from Parks to Tree Conservation to properly reflect time spent.   The position will now be fully paid for out of the Tree Conservation department.  Financial Impact:  $38,100 increase to Tree Conservation in 2018; no impact on the overall budget  Service Level Impact:  Year round professional management of EAB and better care of our growing botanical  maintenance is addressed appropriately.        EXPENDITURE SUMMARY                                Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 396,520$        413,042$        450,300$        515,300$        520,100$         Parts and Supplies 37,014            45,277            47,600            49,400            50,800             Services  and Other Charges 45,965            46,560            52,500            55,900            59,900             Capital  Outlay 32,158            38,257            42,800            41,900            42,900             Merchandise for Resale 21,179            8,185               23,000            8,000               30,000             Total 532,836$        551,321$        616,200$        670,500$        703,700$         97 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget      Parks & Recreation–Tree Conservation (32)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    POSITION INVENTORY        2018‐19 WORK PLAN             Personnel 2015 2016 2017 2018 2019 Hours Parks  Superintendent 0.1 0.1 0.1 0.3 0.3 624            Supervisor of Forestry 111112,080        Forestry Maintenance Worker 1.6 1.6 1.6 2.0 2.0 4,160        Total 2.7 2.7 2.7 3.3 3.3 6,864        1 2 3 4 5 6 7 8 Participate in development of Eagan  master  plan Routine Activity Provide support to other departments  and divisions Administrative and supervisory responsibilities Maintenance of trees  in city parks, public facilities, and boulevards Maintenance of landscape plants  in city parks, public facilities, and boulevards Insect and plant disease monitoring and treatment activities Plan for  and implement public tree sale Implement invasive plant management activities 98 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Parks & Recreation – Tree Conservation (32)  Responsible Manager:  Andrew Pimental, Director of Parks & Recreation    LINE ITEM DETAIL  Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         203,060$        222,292$        224,700$        264,500$        272,400$         6112 OVERTIME‐REGULAR                   804                  923                  2,000               ‐                   ‐                    6130 SALARIES AND WAGES‐TEMPORARY       105,190          97,700            130,100          138,800          143,000           6131 OVERTIME‐TEMPORARY                 301                  11                    1,000               1,000               1,000                6142 PERA‐COORDINATED                   17,813            16,199            17,100            19,900            20,500             6144 FICA                               22,502            22,790            26,700            29,700            30,300             6151 HEALTH INSURANCE 36,399            41,374            37,000            45,900            37,000             6152 LIFE INSURANCE 348                  293                  ‐                   ‐                   ‐                    6154 DISABILITY ‐ LONG TERM 651                  704                  ‐                   ‐                   ‐                    6155 WORKERS COMPENSATION               9,452               10,756            11,700            15,500            15,900                     PERSONAL SERVICES 396,520          413,042          450,300          515,300          520,100           PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    184                  151                  500                  500                  500                   6215 REFERENCE MATERIALS                 ‐                   ‐                   100                  100                  100                   6220 OPERATING SUPPLIES‐GENERAL         6,846               6,061               5,500               6,000               6,000                6222 MEDICAL/RESCUE/SAFETY SUPPLIES     708                  1,065               1,500               1,500               1,500                6224 CLOTHING/PERSONAL EQUIPMENT        1,427               2,726               2,600               2,600               2,600                6231 MOBILE EQUIP  REPAIR PARTS          3,441               6,509               4,700               6,000               6,000                6235 FUEL, LUBRICANTS, ADDITIVES        8,373               6,026               10,000            10,100            10,100             6240 SMALL TOOLS                        1,836               2,763               2,000               2,500               2,500                6244 CHEMICALS & CHEMICAL PRODUCTS      7,807               11,289            14,700            14,300            15,600             6250 LANDSCAPE MATERIAL & SUPPLIES      6,392               8,687               6,000               5,800               5,900                         PARTS & SUPPLIES            37,014            45,277            47,600            49,400            50,800             SERVICES & OTHER CHARGES 6310 PROFESSIONAL SERVICES‐GENERAL      8,482               10,320            5,900               9,300               11,800             6353 PERSONAL AUTO/PARKING              22                    45                    100                  100                  100                   6355 CELLULAR TELEPHONE SERVICE         2,811               2,354               3,600               3,600               3,600                6370 GENERAL PRINTING AND BINDING        ‐                   ‐                   300                  300                  300                   6385 INSURANCE                          3,100               3,100               3,100               3,100               3,100                6425 MOBILE EQUIPMENT REPAIR LABOR       221                  183                  1,000               1,000               1,000                6457 MACHINERY AND  EQUIPMENT             ‐                   3,410               3,000               3,000               3,000                6476 CONFERENCES AND SCHOOLS            1,110               950                  1,100               1,100               1,100                6477 LOCAL MEETING EXPENSES             ‐                   30                    100                  100                  100                   6479 DUES AND SUBSCRIPTIONS             235                  140                  400                  400                  400                   6535 OTHER CONTRACTUAL SERVICES         18,331            19,078            20,000            20,000            20,000             6545 TREE REMOVAL                       11,653            6,950               13,500            13,500            15,000             6569 MAINTENANCE CONTRACTS ‐                   ‐                   400                  400                  400                            SERVICES & OTHER CHARGES 45,965            46,560            52,500            55,900            59,900             CAPITAL OUTLAY 6630 OTHER IMPROVEMENTS                 30,262            30,346            34,000            34,000            35,000             6660 OFFICE FURNISHINGS/EQUIPMENT ‐                   1,755               1,800               900                  900                   6670 OTHER EQUIPMENT 1,896               6,156               7,000               7,000               7,000                         CAPITAL OUTLAY 32,158            38,257            42,800            41,900            42,900             MERCHANDISE FOR RESALE 6855 MERCHANDISE FOR RESALE 14,070             ‐                   15,000             ‐                   15,000             6860 COST SHARING ‐ OAK WILT 7,109               8,185               8,000               8,000               15,000                     MERCHANDISE FOR RESALE 21,179            8,185               23,000            8,000               30,000             TOTAL  TREE CONSERVATION 532,836$        551,321$        616,200$        670,500$        703,700$         8.8% 5.0% Non‐personnel  increase:‐6.4% 18.3% 99 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Government Buildings (33) Responsible Managers:  Mike Sipper, Maintenance Engineer   Paul Graham, Parks Operations Supervisor    PURPOSE & DESCRIPTION    The purpose of the Government Buildings Department is to:   Provide for the general maintenance, repair and  operation of the municipal center, police  department, fire administration building and  municipal maintenance facility   Provide a safe and clean working environment for  staff and visitors   Act as a building maintenance resource for other City facilities    The Government Buildings Department is responsible for the following functions:   Maintain mechanical and operating systems in five municipal buildings   Maintain life safety and building equipment under vendor contracts including generators and fire systems   Manage vendor contracts for elevator, janitorial and waste hauler services   Monitor building cleaning by the contracted janitorial service, which includes interior office spaces,  meeting rooms, kitchens, bathrooms and open areas and supervise specialized services such as window  cleaning, carpet cleaning, or tile maintenance   Coordinate tenant support, security and property maintenance for buildings and property purchased by  the City for redevelopment    PERFORMANCE INDICATORS        2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target 196,000 196,000 198,000 205,000 205,000 33355 18 18 18 18 18 487 884 500 500 500 126 45 80 100 100 510 457 475 500 500 Square footage of buildings  maintained Buildings  controlled by Energy  Management System Maintenance contracts monitored Light bulbs  used per year for recycling Hours  backup generator runs  (per MPCA) E‐mail  Work order requests *different source for information than  previous  years 100 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Government Buildings (33)  Responsible Managers:  Mike Sipper, Maintenance Engineer   Paul Graham, Parks Operations Supervisor    HIGHLIGHTS & CHANGES    Overview: The 2018‐19 Government Buildings  operating and supplies proposed budget decreases  $4,700, or .6%, for 2018 and increases $16,400, or  2.1%, for 2019.  Overall small decreases in utilities,  other contractual services are offset by small  increases in personnel costs and contractual  janitorial services.                Highlight/Change 1:  To help further allow for greater coverage of Governments Buildings and create an additional on call  staff position, one level 5 lead custodian position is being upgraded to a level 7 exempt status.   Financial Impact:   $1,700 increase  Service Level Impact:  Internal service will improve having additional staff available to be on call for Government Buildings      EXPENDITURE SUMMARY                                Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal  Services 146,879$        141,133$        149,900$        156,900$        163,100$         Parts  and Supplies 37,628            33,159            70,000            60,700            61,400             Services  and Other Charges 499,408          478,890          559,600          556,700          567,700           Capital  Outlay 1,835               200                  3,000               3,500               2,000                Total 685,750$        653,382$        782,500$        777,800$        794,200$         101 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget    Government Buildings (33)  Responsible Managers:  Mike Sipper, Maintenance Engineer   Paul Graham, Parks Operations Supervisor      POSITION INVENTORY          2018‐19 WORK PLAN                  Personnel 2015 2016 2017 2018 2019 Hours Building Maintenance Workers 222224,160 Total 222224,160 1 2 3 4 Necessary  painting and repairs to  City Hall, Police, Central  Maintenance and Fire Stations Vendor  relations  involving contracts and repairs   Building maintenance and management of HVAC systems, building rounds Recycling,setting up and tear  down of rooms, snow removal, cleaning carpets and rooms Activity Routine 102 August 8, 2017 - City Council Workshop 2018‐19 Proposed Budget Operating Budget  Actual Actual Budget Budget Budget Acct PERSONAL SERVICES 2015 2016 2017 2018 2019 6110 SALARIES AND WAGES‐REGULAR         102,999$ 95,637$    105,200$    109,800$ 113,000$  6142 PERA‐COORDINATED                   7,604        7,779        7,900           8,200        8,500         6144 FICA                               7,577        7,310        8,000           8,400        8,600         6151 HEALTH INSURANCE 23,948      26,527      23,900         26,000      28,400       6152 LIFE INSURANCE 231            202             ‐                ‐             ‐              6154 DISABILITY ‐ LONG TERM 392            407            ‐                ‐             ‐              6155 WORKERS COMPENSATION               4,128        3,271        4,900           4,500        4,600                  PERSONAL SERVICES 146,879    141,133    149,900       156,900    163,100     PARTS & SUPPLIES 6210 OFFICE SUPPLIES                    486            459             ‐                ‐             ‐              6220 OPERATING SUPPLIES‐GENERAL         1,718        705            1,200           1,200        1,200         6222 MEDICAL/RESCUE/SAFETY SUPPLIES     ‐             ‐             100               100            100             6223 BUILDING/CLEANING SUPPLIES         19,873      11,884      24,500         20,800      21,500       6224 CLOTHING/PERSONAL EQUIPMENT        748            584            800               800            800             6230 REPAIR/MAINTENANCE SUPP‐GENL       ‐             1,236        600               600            600             6231 MOBILE EQUIP  REPAIR PARTS          ‐             90              200               200            200             6233 BUILDING REPAIR SUPPLIES           7,836        11,581      24,700         19,000      19,000       6235 FUEL, LUBRICANTS, ADDITIVES        686            3,928        900               1,000        1,000         6240 SMALL TOOLS                        369            284            500               500            500             6241 SHOP SUPPLIES 70              117            ‐                ‐             ‐              6243 HEATING OIL/PROPANE/OTHER FUEL     4,991        1,087        14,500         14,500      14,500       6244 CHEMICALS/CHEMICAL PRODUCTS 851            1,204        2,000           2,000        2,000                  PARTS & SUPPLIES            37,628      33,159      70,000         60,700      61,400       SERVICES & OTHER CHARGES 6346 POSTAGE 56              ‐             ‐                ‐             ‐              6347 TELEPHONE SERVICE (BACKUP GENERATOR) 454            473            900               900            900             6351 PAGER SERVICE FEES                 55              94              ‐                100            100             6355 CELLULAR TELEPHONE SERVICE 372            344            1,000           1,300        1,300         6385 INSURANCE                          10,300      10,300      10,300         10,300      10,300       6405 ELECTRICITY                        187,359    188,118    193,000       189,000    194,700     6410 NATURAL GAS SERVICE                65,472      47,147      74,000         70,100      72,100       6477 LOCAL MEETING EX PENSES              ‐             ‐             500               500            500             6480 LICENSES, PERMITS AND  TAXES        412            965            900               900            900             6535 OTHER CONTRACTUAL 84,646      61,526      91,700         89,000      89,000       6537 JANITORIAL SERVICE                 115,208    118,642    131,500       133,000    135,400     6539 WASTE REMOVAL/SANITATION SERV      6,699        14,831      9,500           14,700      15,000       6569 MAINTENANCE CONTRACTS              28,375      36,450      46,300         46,900      47,500                SERVICES & OTHER CHARGES         499,408    478,890    559,600       556,700    567,700     CAPITAL OUTLAY 6620 BUILDINGS                          1,835         ‐             3,000           3,500        2,000         6640  MACHINERY/EQUIPMENT ‐             200             ‐                          CAPITAL OUTLAY 1,835        200            3,000           3,500        2,000         TOTAL  GOVERNMENT BUILDINGS 685,750$ 653,382$ 782,500$    777,800$ 794,200$  ‐0.6% 2.1% Non ‐personnel  increase:‐1.8% 1.6%   Government Buildings (33)  Responsible Managers:  Mike Sipper, Maintenance Engineer   Paul Graham, Parks Operations Supervisor    LINE ITEM DETAIL           103 August 8, 2017 - City Council Workshop 1 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: AUGUST 8, 2017 SUBJECT: PROPOSED 2018 AND 2019 GENERAL FUND OPERATING BUDGETS, PAYABLE 2018 AND 2019 PROPERTY TAX LEVIES, AND BUDGET INFORMATION INTRODUCTION As this City Council will see in the following pages, the 2018/2019 Budget will show increases in both the annual budget and levy, which can in large part be attributed to the significant development the community is experiencing. With community growth comes the need for a higher level of City service delivery. The increase in tax capacity from new construction alone over the next five years is projected to be 5% in total. About 1% of the increase will occur in 2018-19, with an additional 4% over 2020-2022. Eagan is a changing City, as the last few years have included major commercial developments in Cedar Grove and Central Park Commons. In 2018, the first phase of the Viking Lakes development will open, as the Minnesota Vikings will open their world headquarters in Eagan, which will include corporate offices, an indoor practice facility, stadium, and outdoor fields. “Friday Night Lights” high school football games and events such as concerts and college football games will also be played in the stadium. Starting in August 2018 the Minnesota Vikings will also be conducting their summer training camp in Eagan. Additional development opening in 2018-2019 includes Twin Cities Orthopedic, Prime Therapeutic, Quarry Road housing and retail, Hilton Home2 Hotel in Cedar Grove, along with numerous other senior living facilities and hotels across the City. MEETING PURPOSE The City is required by State law to certify payable 2018 property tax levy to the County Treasurer-Auditor on or before September 29, 2017. The primary purpose of the August 8, 2017 Special City Council meeting is to review the preliminary 2018 General Fund Budget and property tax levy, to assure adjustments can be made in a timely manner before the September 29, 2017 deadline. This is also the first time Staff has prepared a two-year budget, thus, information on the preliminary 2019 General Fund Budget and levy are also included for discussion. 2 BUDGET ADOPTION PROCESS Department Heads began work on their two year budgets in April and submitted proposals in June. Formal action on the levy and preliminary 2018 General Fund budget is scheduled for the regular meeting on September 5, 2017, but could be delayed until the regular meeting on September 19, 2017. Should the City Council wish to have further discussion on the two year budget, time could be set aside at the September 12, 2017 City Council workshop; which could also be preceded by a meeting of the Finance Committee. The Truth in Taxation hearing is tentatively scheduled for Tuesday December 5, 2017. Final approval of the budget and levy could be scheduled for Tuesday December 19, 2017, should the City Council choose not to approve at the meeting on December 5, 2017. EXECUTIVE SUMMARY • The 2018 General Fund Budget is proposed to increase by 7.1% and the overall Levy would increase by 5.2%. • The market value of the City has increased by 7.7% or $578,179,136 from 2017 to 2018, mostly from valuation changes on existing property. • The average Eagan household market value has increased from $263,485 in 2017 to $277,322 for payable 2018. • The City’s tax capacity rate would be .36425 for payable 2018, a slight decrease from the 2017 rate of .37385. • City Taxes on the Average Market Value house in Eagan would be $1,003 or an increase of 3.2%. • Over $1.1 million in additional staff are included in the 2018 budget to respond to service demands. • Staff increases include Phase #1 of the Fire Staffing Study recommendations (4 Captains and 2 Firefighters), along with an additional three (3) Police Officers. • Additional staff are included in Engineering (GIS); Parks Maintenance, and Central Maintenance Mechanic. • The 2019 Budget is proposed to increase by 5.5% and the overall levy would increase by 5.6% • Additional staff proposed in 2019 would include Phase #2 of the Fire Staffing Study recommendations (6 Firefighters), additional Police Officers (2); and one Park Maintenance Worker 3 • Property tax growth due to new construction over the next five years is estimated as follows: 2018: $ 144,154 2019: $ 65,608 2020: $ 527,758 2021: $ 204,838 2022: $ 158,172 4 5 6 General Fund Budget The proposed 2018 General Fund budget is $35,983,800, an increase of $2,383,600 or 7.1% over the 2017 expenditure budget. The 2019 General Fund budget is programmed to increase $1,979,200 over the 2018 General Fund budget, resulting in a total of $37,963,000. Both budget years contemplate the use of $210,000 of fund balance for each 2018 and 2019 operating budgets. Revenue estimates The 2018 and 2019 budget as proposed are based on a continuation of the City’s established practice of estimating revenues on the conservative side within a realistic range. Significant revenue changes are noted below: 2018 Budget - Permit revenue is expected to increase $141,200 with Building and Mechanical permits resulting from the Viking Lakes development, making up the majority of the increase. - Charges for Service revenue are programmed to increase $204,100 which is mostly from the internal engineering service charges generated from Special assessments resulting from street improvement projects. - Interest on Investments is expected to increase $98,000 with rising interest rates and the current economic climate. General Fund Revenues 2017 2018 $ % Property Taxes 26,427,500 27,995,600 1,568,100 5.9% Licenses and Permits 1,408,800 1,565,100 156,300 11.1% Inter-gov't Rev. 1,150,400 1,174,400 24,000 2.1% Charges for Services 1,819,900 2,044,100 224,200 12.3% Program and Other Revenues 846,800 885,700 38,900 4.6% Fund Balance 0 210,000 210,000 0.0% Transfers In 1,946,800 2,108,900 162,100 8.3% 33,600,200 35,983,800 2,383,600 7.1% ∆ 7 2019 Budget - Permit revenue is expected to decrease $73,000 since significant portions of the Viking Lakes project are expected to be completed by 2019. - Project Administration revenue is programmed to increase $65,500 due to an expected increase in administrative services performed for utility, street, trail and street light projects. General Fund Revenues 2018 2019 $ % Property Taxes 27,995,600 29,848,000 1,852,400 6.6% Licenses and Permits 1,565,100 1,492,100 (73,000) -4.7% Inter-gov't Rev. 1,174,400 1,172,700 (1,700) -0.1% Charges for Services 2,044,100 2,175,800 131,700 6.4% Program and Other Revenues 885,700 979,200 93,500 10.6% Fund Balance 210,000 210,000 0 0.0% Transfers In 2,108,900 2,085,200 (23,700) -1.1% 35,983,800 37,963,000 1,979,200 5.5% ∆ 8 Expenditures 2018 Budget - Parts and supplies is noted to increase by $164,600 for the proposed 2018 budget. Items of significance are noted below: o $15,000 is included as part of the Fire Department budget to maintain and repair mobile equipment and an additional $11,000 for Target Solution, a training software. o Ice control materials are programmed in the Streets Department to increase $48,000 for replenishment of low inventory levels. o The proposed Parks and Recreation department budget $8,800 for a new Rectrac software module called Rectrac venue ticket - The proposed 2018 budget includes a contingency account of $350,000 which is an estimated amount to implement the recently approved compensation and classification study in the 2018 budget. General Fund Expenditures 2017 2018 $ % Personal Services 25,038,000$ 27,394,100$ 2,356,100$ 9.4% Parts & Supplies 1,680,000 1,844,600 164,600 9.8% Services & Other Charges 6,120,900 6,106,000 (14,900) -0.2% Capital Outlay 217,800 260,100 42,300 19.4% Contingency 543,500 379,000 (164,500) -30.3% 33,600,200$ 35,983,800$ 2,383,600$ 7.09% ∆ 9 2019 Budget - Ice control materials are programmed to increase $43,000 in order to keep inventory at safe levels. - The proposed 2019 incorporates the increased use of technology with the following platforms: o Human Resources is proposing the use of an open enrollment package that will assist the with process of benefit enrollment and Cobra coverage that is estimated to cost $33,300 o A $34,000 Network Security Assessment is proposed in the Information Technology budget. The proposal is intended to help maintain a highly secured network environment by possibly identifying threats and vulnerabilities so they can be eliminated. o The addition of budgeting and financial reporting software for $51,500 is included in the proposed 2019 budget. This software will benefit all departments by improving the timeliness of financial information with a more integrated approach. o The Lexipol software is proposed in the 2019 Police budget at a cost of $30,000. The software is designed to assist in keeping the department up to date on the latest risk management policies and provide additional resources based on federal and state statutes, case law, regulations and best practices. - The proposed 2019 budget includes a contingency account of $350,000 for an estimated amount to implement the recently approved compensation and classification study for the 2019 budget. General Fund Expenditures 2018 2019 $ % Personal Services 27,394,100$ 29,051,000$ 1,656,900$ 6.0% Parts & Supplies 1,844,600 1,974,700 130,100 7.1% Services & Other Charges 6,106,000 6,299,900 193,900 3.2% Capital Outlay 260,100 258,400 (1,700) -0.7% Contingency 379,000 379,000 - 0.0% 35,983,800$ 37,963,000$ 1,979,200$ 5.50% ∆ 10 2017 2018 Δ 2019 Δ Adopted Proposed Proposed Existing Personnel Budget Budget $ Budget $ Regular Employees Salaries/wages/overtime 16,986,600$ 17,570,800$ 584,200$ 18,180,400$ 609,600$ Temporary/Seasonal 947,500 1,088,400 1,015,000 (73,400) Police Contractual Security 100,000 100,000 - 100,000 - PERA 1,990,400 2,057,900 67,500 2,129,300 71,400 FICA 878,200 907,700 29,500 932,400 24,700 Health/Life/LTD insurance 2,358,100 2,542,900 184,800 2,754,900 212,000 Worker's compensation 591,700 655,100 63,400 672,500 17,400 Volunteer firefighters compensation 458,500 498,700 40,200 382,000 (116,700) Fire Relief Association (pension) 727,000 683,700 (43,300) 596,500 (87,200) 25,038,000 26,105,200 1,067,200 26,763,000 657,800 Proposed Additions FTE FTE Police Officers 3.00 - 318,300 318,300 2.00 570,400 252,100 Fire Captains 4.00 - 487,300 487,300 - 531,600 44,300 Fire Fighters 2.00 - 199,700 199,700 6.00 825,400 625,700 GIS Technician/Op. Specialist (full-time)0.50 - 50,400 50,400 - 53,600 3,200 Park Maintenance Worker 1.00 - 83,200 83,200 1.00 178,100 94,900 Equipment Maintenance Worker 1.00 - 78,300 78,300 - 80,000 1,700 11.50 - 1,217,200 1,217,200 9.00 2,239,100 1,021,900 Proposed Adjustments PT GIS/Office Support 0.125 - 8,100 8,100 8,300 200 Property Room Tech 0.375 - 38,500 38,500 - 40,600 2,100 Accountant II Replacement 0.25 - 25,100 25,100 - - (25,100) 0.75 - 71,700 71,700 - 48,900 (22,800) Total Personnel 12.25 25,038,000$ 27,394,100$ 2,356,100$ 9.00 29,051,000$ 1,656,900$ General Fund Personnel Summary 2018-19 Budget 11 Proposed Additions 2018-2019 The following new positions are proposed to be included in the 2018 and 2019 budgets. Fire Department Proposed Positions: Four (4) Captains and Two (2) Fire Fighters in 2018; Four (4) Fire Fighters in 2019 How will public service be improved if the Captains and Firefighters are hired?  In 2018, the Fire Department will seek to have two fully staffed units to respond to calls 24 hours a day, seven days per week. Each unit will include two fulltime fire fighters with one or two paid-on-call firefighter(s). During times where staffing is limited, firefighters may be combined to provide one fully staffed unit.  By 2019, the Fire Department will consistently have two fully staffed units every day to respond 24 hours a day. Each unit will include three fulltime fire fighters and one paid-on-call firefighter.  Response times to fires and medical calls for service will improve to meet widely accepted national fire guidelines.  Fire fighters trained as EMT’s will begin responding to additional medical calls for service.  The number of paid-on-call firefighters is anticipated to decrease (by attrition) by approximately 12 people in 2018, and an additional 13 people in 2019. Police Department Proposed Positions: Three (3) Police Officers in 2018; Two (2) Police Officers in 2019 How will public service be improved if the Police Officers are hired?  The five new police officers would be assigned to the patrol division where they would be responsible for crime prevention, investigation, assistance to the public, and enforcement of state statute and City ordinances.  These new positions would allow the department to fill the Traffic Enforcement Unit position and a rotating detective position, while also mitigating staffing issues that result from officers being on leave, attending training, etc.  The officers will address increasing demands for service associated with existing and new development, including new retail areas and several new hotels.  The additional officers will also alleviate traffic issues in and around the Viking Lakes development, particularly with the addition of training camp in 2018.  The officers will gain valuable training and experience, which benefits the department as they continue to see a significant number of retirements by long- tenured officers. 12 Public Works Proposed Position: One Geographic Information Systems (GIS) Technician/Operations Support Specialist in 2018 How will public service be improved if the Geographic Information Systems (GIS) Technician/Operations Support Specialist is hired?  The new position would assist the City in the management of assets so we can proactively respond to infrastructure deficiencies. Repairs and improvements will be better planned, thus resulting in reduced labor costs, and the City will be in better compliance with regulatory requirements.  Cross-division coordination by the new staff person will decrease disruptions to citizens and provide cost savings. Maps and data can be provided to all stakeholders about public and private projects happening in the community so citizens observe transparency, stay informed, ask questions, and provide feedback.  This position will result in time savings for both staff and developers in reviewing development applications given readily available and accessible GIS data. Providing electronic maps to outside consultants allows users to quickly fulfill requests through e-mail, thus saving the developers’ and property owners’ time and expense.  This position would address the public’s desire for more web based, mobile applications, such as communicating the status of construction on citizens’ streets and providing a user-friendly way to specify service needs/requests (pothole repair, dead animal pickup, etc.). Proposed Position: One Equipment Maintenance Worker in 2018. How will public service be improved if the Equipment Maintenance Worker is hired?  The new Equipment Maintenance Worker will join a team of two other workers who are tasked with inspecting, diagnosing, maintaining, and repairing all City- owned vehicles, trucks, construction machinery, trailers, and other specialty equipment, which includes Police and Fire emergency response vehicles. The current staff is stretched beyond capacity, and thus the new position will bring added efficiency to the department.  The position will allow the City to wire and set up emergency vehicles, which is currently being outsourced due to lack of staff capacity. The impact of providing these services will be less emergency vehicle downtime, and time savings for staff as the vehicles will no longer need to be transported off-site.  The efficiencies gained by having another maintenance worker means staff utilizing vehicles and equipment out in the community are better and more quickly able to provide services to residents and stakeholders. 13 Parks and Recreation Proposed Positions: One (1) Park Maintenance Worker in 2018; One (1) Park Maintenance Worker in 2019 How will public service be improved if the Park Maintenance Workers are hired?  The new park maintenance workers would ensure the City can meet community expectations by maintaining, constructing, and installing park features and infrastructure at the community’s 56 parks. They also would maintain government building sites and perform turf maintenance.  Over the past several years, the City has added new parks (e.g. Bridgeview and Moonshine), landscape beds, and amenities that contribute to the quality of life in Eagan, but require maintenance. In combination with aging infrastructure, current staff is not able to keep up with the inspections, repairs, and maintenance with current staffing levels.  Additional acreage to maintain will be added at Quarry Park and George Ohmann Park, as new athletic fields and amenities are added. The development in NE Eagan and along Quarry Road also increase the amount of boulevard acreage to be mowed and maintained.  By having two additional fulltime staff in place of seasonal help, the City can better meet demands for field maintenance, opening of restrooms, etc., which often is needed and expected by park users prior to seasonal staff coming on each year.  The financial impact of the requested position is partially offset by the elimination of three seasonal, part-time positions and a reduction in overtime. Proposed Adjustments 2018-2019 The adjustment for the Part-time GIS and office support position would increase the position from a 20 to 25 hour per week position. This adjustment will improve efficiency and support for multiple departments located in the Central Maintenance Facility. The Property Room Technician position is currently a part-time position working 25 hours per week. The proposal would make this a full-time position and would allow the Police department to dispose of property that is no longer needed and manage video requests from the courts, prosecutor’s office and defense attorney’s. It is anticipated that an Accountant II position will be retiring in early 2018. Due to the extensive knowledge and the nature of duties being complex, the finance team is proposing to hire a replacement three months in advance of the retirement in order for there to be overlap and training in duties prior to the retirement occurring. The proposed 2018-19 budget includes a contingency account of $379,000. A portion of this is set aside for recently approved compensation and classification study. 14 15 General Fund balance The 2018 and 2019 operating budgets contemplate the use of $420,000 of Fund Balance out of the General Fund. This amount is anticipated to be remaining out of the 2017 budget contingency funds programmed for the implementation of the recently completed compensation plan study. Both budget years contemplate the use of half of the remaining 2017 contingency funds in each year. Per current policy, the City’s fund balance target is 40% to 45% of the next year’s expenditures. As a benchmark, the State Auditor recommends a target range of 35% to 50%. The unassigned General Fund balance at December 31, 2016 was $17,527,689, or 52.2% of the 2017 budget. In terms of dollars, the fund balance is $2,407,599 over the 45% target maximum, and $4,087,609 over the 40% target minimum. Typically, current year operations result in an increase to the fund balance; nevertheless, in the fund balance projections table below, we assume the most conservative position: revenues will equal expenditures for 2017 and 2018, resulting in no change to the fund balance due to operations. However, we are including remaining contingency funds of $420,000 in the fund balance projects for 2017. 16 Market Value and Tax Capacity After several years of decline, tax capacity values have increased the past 5 years. Preliminary numbers from Dakota County indicate a 7.5% for 2018. Property values have, for the most part, rebounded back to pre-Great Recession levels. The horizontal bar in the chart below illustrates that the taxable market value has surpassed the 2007 level and is at its highest ever for the City of Eagan. Based on preliminary information received from Dakota County, the City will see an increase in overall taxable market value of 7.5% from $7,507,070,642 for payable 2017 to $8,069,989,363 for payable 2018. Included in the market value increase is $77,121,300 resulting from new construction. The City will see a net tax capacity increase of 8% from $77,667,598 to $83,888,598. 17 Tax capacity-based levy The tax capacity-based component of the City’s 2018 proposed levy for operations and debt service is $33,596,972, an increase of $1,701,611 or 5.3% over the 2017 levy of $31,895,361. The preliminary tax capacity rate calculated at .36425 is fractionally lower than the 2017 rate of .37385. In summary, the City portion of the tax rate is expected to decrease 2.6% for payable 2018 taxes. Preliminary Final 2017 2018 Payable Payable Dollars % Taxable Market Value 7,489,885,227 8,068,064,363 578,179,136 7.7% Tax Capacity: Gross Tax Capacity 93,737,414 100,786,721 7,049,307 7.5% Fiscal Disparities Contribution (13,149,822) (13,541,666) (391,844) -3.0% Tax Increment Value (2,919,994) (3,356,457) (436,463) -14.9% Net Local Tax Capacity 77,667,598 83,888,598 6,221,000 8.0% Change 2017 / 2018 Comparison of Taxable Market Value and Tax Capacity Final 2017 Amount % Operating Levy 31,149,030$ 32,871,206$ 1,722,176$ Debt Service Levy 746,331 725,766 (20,565) Total Tax Capacity Levy 31,895,361 33,596,972 1,701,611 5.3% F D Distribution (2,859,487) (3,040,702) (181,215) 6.3% Net Local Levy 29,035,874$ 30,556,270$ 1,520,396$ 5.2% Tax Cap Rate-City: 29,035,874$ 30,556,270$ 77,667,598$ 83,888,598$ 0.37385 0.36425 (0.00960) -2.6% Preliminary 2018 Comparison of Tax Capacity Levy & Tax Capacity Rates 18 Market value-based levy (Community Center 2009B bonds) Under statute, the levy for debt service on the referendum-approved Community Center bonds is spread across market value, not tax capacity. Bond covenants require this levy; it is not optional. The bonds will mature in 2021. There is slight decrease in the market value levy to the average homeowner from 2017 to 2018: Final 2017 Amount % Ref Mkt Value 7,738,297,880$ 8,286,967,229$ 548,669,349$ 7.1% Debt Service Levy 1,119,615$ 1,124,970$ 5,355$ 0.5% Mkt Value Ref Rate 0.0001447 0.0001358 (0.0000089) -6.2% Comparison of Levy for Debt Service & Market Value Referendum R ates Preliminary 2018 Average Annual Payable Market Rate Tax Year Value Per $1,000 Amount 2018 277,322 0.1358 37.66 2017 263,485 0.1447 38.13 Market Value Levy Tax Impact 19 Total levy and levy allocation In total, the proposed levies are up 5.2% in 2018 and 6.1% in 2019. The chart below shows the annual fluctuations for the past 11 years. Significant changes to the levy have been noted by the year they were incorporated. With the exception of the Fire Apparatus and Major Street Fund–Overpasses levies, the “capital” portion of the levy is proposed to increase 2%. The Parking Ramp levy was new for 2015 and is used to pay for the City share of maintenance costs for the ramp. The City share will decrease as the properties adjacent to the ramp are sold and parking spaces are leased to the property owner(s). DataBank improvements were completed after January 1, 2015 so a tax abatement levy was needed in payable 2017. The tax abatement levy is proposed to be reduced in 2018 due to the use of the abatement fund balance from 2017. The proposed 2019 budget includes a levy for abatement of $22,000. 20 Tax Impact As noted, the estimated 2018 tax capacity rate is down 2.5% from 2017. The market value tax rate, which represents a much smaller portion of the overall levy, will decrease by 6.2%. The overall impact to the property owner of the change in tax rates depends on the property type and the value of the property. For simplicity’s sake, a comparison of various values of homestead property is shown below with their associated City taxes over a range of years. Again, pending final word on the fiscal disparities distribution, these tax figures could go up or down. The shaded areas show the estimated market value and taxes in 2018 of the property value immediately above it, as it may have been valued/taxed in 2017. For example, a $150,000 home in 2017 would have had city taxes of $494. That same home may be valued at $157,877 in 2018 (based on average value increases), causing it to have 2018 taxes of $513, an increase of $19. If the value of that home stayed the same from 2017 to 2018, the taxes would have decreased by $14 to $480. Final 2017 Dollars % Dollars % General Fund 26,427,500$ 27,995,600$ 1,568,100$ 5.9% 29,848,000$ 1,852,400$ 6.6% Special Revenue - Parking Ramp 60,000 39,000 (21,000) -35.0% 41,000 2,000 5.1% General Facilities R & R 345,881 230,000 (115,881) -33.5% 235,000 5,000 2.2% Equipment Revolving Fund 1,260,055 1,500,000 239,945 19.0% 1,530,000 30,000 2.0% Major Streets Fund - A 1,867,150 1,904,000 36,850 2.0% 1,942,000 38,000 2.0% Major Streets Fund - B (Overpasses) 539,478 554,493 15,015 2.8% 553,601 (892) -0.2% Fire Apparatus - Debt 211,437 205,887 (5,550) -2.6% 126,340 (79,547) -38.6% - Revolving 148,563 154,113 5,550 3.7% 233,660 79,547 51.6% Park Systems Development & R & R 478,403 488,000 9,597 2.0% 498,000 10,000 2.0% DataBank Abatement 22,000 6,000 (16,000) N/A 22,000 16,000 266.7% Debt Service - 2016 Bonds 534,894 519,879 (15,015) -2.8% 520,771 892 0.2% Fund Totals 31,895,361$ 33,596,972$ 1,701,611$ 5.3%35,550,372$ 1,953,400$ 5.8% Market Value Debt Service Levy 1,122,765$ 1,124,970$ 2,205 0.2% 1,113,210$ (11,760) -1.0% Grand Total Levy 33,018,126$ 34,721,942$ 1,703,816$ 5.2% 36,663,582$ 1,941,640$ 5.6% Proposed 2019Proposed 2018 Allocation of Property Tax Levy 21 The table below further illustrates the chart above for the average value home. Market Value for the average value home is noted by the County Assessor to increase by 5.3%. The City tax for the average valued property is proposed to increase by 3.2% or $31. Projected 2014 2015 2016 2017 2018 Tax Capacity Rate 0.38250 0.36525 0.37097 0.37361 0.36425 Market Value Rate 0.0001696 0.0001564 0.0001490 0.0001447 0.0001358 Market Value 150,000$ 508 485 491 494 480 157,877 513 200,000 725 692 700 704 686 210,503 729 263,485 Pay 2017 Average Eagan House Mkt Value 972 277,322 Pay 2018 Average Eagan House Mkt Value 1,003 300,000 1,159 1,105 1,120 1,126 1,096 315,755 1,151 400,000 1,593 1,519 1,539 1,548 1,161 421,006 1,591 Eagan Property Tax History City Taxes Only 2017 average value: 263,485 2017 city tax: 972 2018 average value: 277,322 2018 city tax: 1003 Increase 13,837 Increase 31 5.3% 3.2% City Taxes on Average Market Value House in Eagan 22 Proposed Next Steps  Staff incorporates City Council direction from this meeting into the budget and levy.  City Council approves the preliminary levy at the regular meeting on September 5 (or regular meeting on September 19, if necessary).  The preliminary levy is certified to Dakota County before September 30.  Truth-in-Taxation hearing will be held on December 5 at the regular City Council meeting with the opportunity to adopt the 2018, 2019 Budget and the 2018 tax levy. If not adopted at the December 5 regular meeting, the City Council will be asked to take action on December 19. Public Policy Issues  Is the overall general fund budget increase of 7.1% acceptable for 2018 and 5.6 % for 2019?  The overall levy for 2018 is projected to increase by 5.2% in 2018 and 5.9% in 2019. Are those projected increases acceptable? If not, is there a different target number you would like Staff to work toward before adoption of the preliminary levy and budget?  Are there concerns or objections to any of the proposed staffing changes you would like to see changed or request additional information?  Each of the two budget years include using funds from the 2017 contingency that was allocated to allow for implementation of the compensation study. The study resulted in less cost impact than anticipated in 2017, but greater impact in 2018 and 2019. A total of $420,000 will remain unspent from the 2017 Budget. That amount will become part of the general fund balance on December 31, 2017. a. Is the City Council comfortable with a transfer of $210,000 from the general fund balance in both 2018 and 2019 for the continued implementation of the compensation study results? b. If Yes; note that the 2020 levy percentage increase from 2019 will be roughly 0.6% higher than it would have been without this one-time use of contingency. c. If No; shall the amounts be added to the levy in 2018 and/or 2019, or shall staff reduce each of the budgets by a like amount? 23  Review and preliminary approval of the 2018 and 2019 Budgets does not need to be completed at the City Council meeting on August 8. Are there additional questions or issues you would like to see addressed by Staff, and thus include the 2018-2019 Budget as an item on the September 12, 2017 City Council Workshop agenda; which could be precluded by a meeting of the Finance Committee prior to September 12, 2017? Or, is the Council comfortable proceeding with the adoption of a preliminary levy and budget at the September 5 or 15 meeting based on feedback offered at tonight’s workshop? Together with the Department and Division Heads, I submit this 2018 and 2019 preliminary budget, the enclosed budget information and these policy issues for your consideration, while acknowledging the fluid status of budgeting in today’s world and the need for ongoing work and discussion to reach a final product for adoption in December. ___________________ City Administrator 24 2017 2018 Budget Budget $% General Property Taxes 26,427,500$ 27,995,600$ 1,568,100 5.9% Licenses 308,300 323,400 15,100 4.9% Permits 1,100,500 1,241,700 141,200 12.8% Intergovernmental Rev 1,150,400 1,174,400 24,000 2.1% Charges for Services 1,068,000 1,272,100 204,100 19.1% Recreation Charges 751,900 772,000 20,100 2.7% Fines & Forfeits 251,000 251,500 500 0.2% Other Revenues 273,000 366,300 93,300 34.2% Program Revenues 322,800 267,900 (54,900) -17.0% Fund Balance - 210,000 210,000 N/A Transfers 1,946,800 2,108,900 162,100 8.3% TOTAL GENERAL FUND 33,600,200$ 35,983,800$ 2,383,600 7.1% ∆ 2017 vs. 2018 General Fund 2018 Budget COMPARATIVE SUMMARY OF REVENUES 25 2018 2019 Budget Budget $% General Property Taxes 27,995,600 29,848,000 1,852,400 6.6% Licenses 323,400 323,400 - 0.0% Permits 1,241,700 1,168,700 (73,000) -5.9% Intergovernmental Rev 1,174,400 1,172,700 (1,700) -0.1% Charges for Services 1,272,100 1,378,700 106,600 8.4% Recreation Charges 772,000 797,100 25,100 3.3% Fines & Forfeits 251,500 253,500 2,000 0.8% Other Revenues 366,300 391,900 25,600 7.0% Program Revenues 267,900 333,800 65,900 24.6% Fund Balance 210,000 210,000 - 0.0% Transfers 2,108,900 2,085,200 (23,700) -1.1% TOTAL GENERAL FUND 35,983,800$ 37,963,000$ 1,979,200 5.5% General Fund 2019 Budget COMPARATIVE SUMMARY OF REVENUES ∆ 2018 vs. 2019 26 Ac c t 20 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 No . D E S C R I P T I O N Ac t u a l Bu d g e t Bu d g e t Bu d g e t Bu d g e t TA X E S : 40 2 0 AD V A L O R E M T A X E S - C U R R E N T 21 , 4 8 6 , 7 0 9 $     23 , 1 1 9 , 0 8 5 $     24 , 0 5 8 , 2 2 0 $     24 , 9 5 4 , 9 0 0 $           26 , 8 0 7 , 3 0 0 $           89 6 , 6 8 0                    3. 7 % 1 , 8 5 2 , 4 0 0              6. 9 % 40 2 1 AD V A L O R E M T A X E S - D E L I N Q U E N T (1 1 4 , 6 9 5 )                  (9 2 , 5 5 1 )                      ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 40 3 0 FI S C A L D I S P A R I T I E S 2, 0 7 8 , 1 5 7              2, 0 7 2 , 2 6 7              2, 3 6 9 , 2 8 0              3, 0 4 0 , 7 0 0                    3, 0 4 0 , 7 0 0                    67 1 , 4 2 0                    28 . 3 % ‐                                    0. 0 % 40 3 1 PE N A L T I E S A N D I N T E R E S T 21 , 2 8 2                        11 , 9 7 7                        ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 40 3 2 FO R F E I T E D T A X S A L E S 20 , 4 9 1                        (1 2 6 )                                ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A T O T A L 23 , 4 9 1 , 9 4 4 $     25 , 1 1 0 , 6 5 1 $     26 , 4 2 7 , 5 0 0 $     27 , 9 9 5 , 6 0 0 $           29 , 8 4 8 , 0 0 0 $           1, 5 6 8 , 1 0 0              5. 9 % 1 , 8 5 2 , 4 0 0              6. 2 % LI C E N S E S : 40 5 5 LI Q U O R 25 0 , 0 0 5 $               28 6 , 9 3 8 $               25 0 , 0 0 0 $               27 0 , 0 0 0 $                     27 0 , 0 0 0 $                     20 , 0 0 0                        8. 0 % ‐                                    0. 0 % 40 5 6 BE E R ‐                                    ‐                                    ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 40 5 7 TO B A C C O 9, 0 0 0                            8, 9 3 3                            9, 4 0 0                            9, 0 0 0                                  9, 0 0 0                                  (4 0 0 )                                ‐ 4. 3 % ‐                                    0. 0 % 40 5 8 TR E E M T N C O N T R A C T O R 1, 6 7 5                            1, 6 5 0                            1, 4 0 0                            1, 4 0 0                                  1, 4 0 0                                  ‐                                    0. 0 % ‐                                    0. 0 % 40 5 9 GA R B / R U B B I S H H A U L I N G 8, 9 0 0                            7, 6 8 1                            9, 0 0 0                            8, 6 0 0                                  8, 6 0 0                                  (4 0 0 )                                ‐ 4. 4 % ‐                                    0. 0 % 40 6 0 K E N N E L 50                                      ‐                                    10 0                                  ‐                                          ‐                                          (1 0 0 )                                ‐ 10 0 . 0 % ‐                                    N/ A 40 6 1 DO G 18 , 5 3 1                        23 , 2 2 1                        31 , 0 0 0                        26 , 7 0 0                              26 , 7 0 0                              (4 , 3 0 0 )                          ‐ 13 . 9 % ‐                                    0. 0 % 40 6 3 PE T S H O P L I C E N S E 15 0                                  10 0                                  20 0                                  20 0                                        20 0                                        ‐                                    0. 0 % ‐                                    0. 0 % 40 6 4 MA S S A G E T H E R A P I S T 7, 8 5 0                            7, 1 8 8                            7, 2 0 0                            7, 5 0 0                                  7, 5 0 0                                  30 0                                  4. 2 % ‐                                    0. 0 % T O T A L 29 6 , 1 6 1 $               33 5 , 7 1 0 $               30 8 , 3 0 0 $               32 3 , 4 0 0 $                     32 3 , 4 0 0 $                     15 , 1 0 0                        4. 9 % ‐                                    0. 0 % PE R M I T S : 40 8 5 BU I L D I N G 81 0 , 6 8 0 $               1, 0 3 3 , 9 6 6 $         82 0 , 0 0 0 $               90 0 , 0 0 0 $                     85 0 , 0 0 0 $                     80 , 0 0 0                        9. 8 % ( 5 0 , 0 0 0 )                      ‐ 5. 9 % 40 8 7 PL U M B I N G 92 , 3 7 3                        11 2 , 6 3 0                    12 0 , 0 0 0                    12 0 , 0 0 0                          11 0 , 0 0 0                          ‐                                    0. 0 % ( 1 0 , 0 0 0 )                      ‐ 9. 1 % 40 8 8 ME C H A N I C A L 94 , 2 4 4                        18 1 , 0 2 1                    10 0 , 0 0 0                    14 0 , 0 0 0                          13 0 , 0 0 0                          40 , 0 0 0                        40 . 0 % ( 1 0 , 0 0 0 )                      ‐ 7. 7 % 40 8 9 SI G N 22 , 7 3 9                        48 , 4 5 8                        20 , 0 0 0                        20 , 0 0 0                              20 , 0 0 0                              ‐                                    0. 0 % ‐                                    0. 0 % 40 9 1 WE L L / P R I V A T E S E P T I C 74                                      74                                      10 0                                  10 0                                        10 0                                        ‐                                    0. 0 % ‐                                    0. 0 % 40 9 3 DE M O L I T I O N / M O V I N G 55                                      59                                      ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 40 9 4 EX C A V A T I N G 5, 6 0 0                            5, 9 0 0                            2, 5 0 0                            2, 5 0 0                                  2, 5 0 0                                  ‐                                    0. 0 % ‐                                    0. 0 % 40 9 5 CO N D I T I O N A L / S P E C I A L U S E 4, 9 5 0                            4, 7 1 8                            4, 0 0 0                            5, 0 0 0                                  5, 0 0 0                                  1, 0 0 0                            25 . 0 % ‐                                    0. 0 % 40 9 6 FI R E S U P P R E S S I O N P E R M I T S 19 , 9 1 5                        37 , 8 5 3                        ‐                                    23 , 0 0 0                              20 , 0 0 0                              23 , 0 0 0                        N/ A ( 3 , 0 0 0 )                          ‐ 15 . 0 % 40 9 7 FI R E W O R K S P E R M I T S 1, 6 2 0                            1, 3 6 8                            1, 6 0 0                            1, 4 0 0                                  1, 4 0 0                                  (2 0 0 )                                ‐ 12 . 5 % ‐                                    0. 0 % 40 9 8 SP E C I A L E V E N T P E R M I T S 1, 0 5 0                            30 0                                  1, 0 0 0                            40 0                                        40 0                                        (6 0 0 )                                ‐ 60 . 0 % ‐                                    0. 0 % 41 0 0 UT I L I T Y 69 , 5 0 4                        11 6 , 7 3 8                    27 , 5 0 0                        27 , 5 0 0                              27 , 5 0 0                              ‐                                    0. 0 % ‐                                    0. 0 % 41 0 2 PU B L I C R O W C O N S T 27 0                                  12 0                                  80 0                                  80 0                                        80 0                                        ‐                                    0. 0 % ‐                                    0. 0 % 41 1 6 CH I C K E N P E R M I T 1, 2 0 0                            1, 1 5 0                            1, 2 0 0                            60 0                                        60 0                                        (6 0 0 )                                ‐ 50 . 0 % ‐                                    0. 0 % 41 1 8 BE E K E E P I N G P E R M I T 25 0                                  45 0                                  50 0                                  30 0                                        30 0                                        (2 0 0 )                                ‐ 40 . 0 % ‐                                    0. 0 % 41 2 0 OT H E R 17 5                                  4, 0 9 9                            1, 3 0 0                            10 0                                        10 0                                        (1 , 2 0 0 )                          ‐ 92 . 3 % ‐                                    0. 0 % T O T A L 1, 1 2 4 , 6 9 9 $         1, 5 4 8 , 9 0 3 $         1, 1 0 0 , 5 0 0 $         1, 2 4 1 , 7 0 0 $               1, 1 6 8 , 7 0 0 $               14 1 , 2 0 0                    12 . 8 % ( 7 3 , 0 0 0 )                      ‐ 6. 2 % ∆ 20 1 8 t o 2 0 1 9 % GE N E R A L F U N D RE V E N U E S B Y L I N E I T E M ∆ 20 1 7 t o 2 0 1 8 % 27 Ac c t 20 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 No . D E S C R I P T I O N Ac t u a l Ac t u a l Bu d g e t Bu d g e t Bu d g e t I N T E R - G O V ' T R E V : 41 3 5 FE D E R A L G R A N T S 50 1 , 7 0 2 $               24 6 , 7 4 8 $               60 , 2 0 0 $                   34 , 4 0 0 $                         34 , 5 0 0 $                         (2 5 , 8 0 0 )                      ‐ 42 . 9 % 1 0 0                                  0. 3 % 41 4 0 ST A T E G R A N T S 31 , 6 4 1                        54 , 6 0 9                        44 , 3 0 0                        40 , 0 0 0                              38 , 1 0 0                              (4 , 3 0 0 )                          ‐ 9. 7 % ( 1 , 9 0 0 )                          ‐ 5. 0 % 41 5 1 LO C A L P E R F O R M A N C E A I D 9, 3 5 3                            9, 4 5 1                            9, 2 0 0                            9, 3 0 0                                  9, 4 0 0                                  10 0                                  1. 1 % 1 0 0                                  1. 1 % 41 5 3 MV H C 19 0                                  19 2                                  ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 41 5 5 MS A - M A I N T E N A N C E 70 , 6 2 0                        71 , 8 0 5                        76 , 0 0 0                        76 , 0 0 0                              76 , 0 0 0                              ‐                                    0. 0 % ‐                                    0. 0 % 41 5 8 PO L I C E T O W N A I D 53 7 , 0 2 4                    57 1 , 9 2 6                    52 5 , 0 0 0                    54 4 , 7 0 0                          54 4 , 7 0 0                          19 , 7 0 0                        3. 8 % ‐                                    0. 0 % 41 5 9 PO L I C E T R A I N I N G A I D 22 , 6 5 6                        21 , 2 6 1                        22 , 6 0 0                        22 , 6 0 0                              22 , 6 0 0                              ‐                                    0. 0 % ‐                                    0. 0 % 41 6 0 ST A T E P E R A A I D 33 , 1 1 4                        33 , 1 1 4                        33 , 1 0 0                        33 , 1 0 0                              33 , 1 0 0                              ‐                                    0. 0 % ‐                                    0. 0 % 41 6 1 FI R E S T A T E A I D 40 1 , 5 3 7                    40 7 , 9 4 8                    37 5 , 0 0 0                    39 4 , 8 0 0                          39 4 , 8 0 0                          19 , 8 0 0                        5. 3 % ‐                                    0. 0 % 41 7 5 CO U N T Y G R A N T S ‐                                    ‐                                    ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 41 7 7 OT H E R G R A N T S A N D A I D S ‐                                    ‐                                    5, 0 0 0                            19 , 5 0 0                              19 , 5 0 0                              14 , 5 0 0                        29 0 . 0 % ‐                                    0. 0 % T O T A L 1, 6 0 7 , 8 3 7              1, 4 1 7 , 0 5 4              1, 1 5 0 , 4 0 0              1, 1 7 4 , 4 0 0                    1, 1 7 2 , 7 0 0                    24 , 0 0 0                        2. 1 % ( 1 , 7 0 0 )                          ‐ 0. 1 % CH A R G E S F O R S E R V I C E S : 42 0 5 VA R I A N C E F E E S 3, 7 0 0 $                       3, 4 0 0 $                       3, 5 0 0 $                       2, 0 0 0 $                             2, 0 0 0 $                             (1 , 5 0 0 )                          ‐ 42 . 9 % ‐                                    0. 0 % 42 0 6 PL A T T I N G F E E S 10 , 5 9 7                        12 , 7 5 1                        8, 0 0 0                            8, 0 0 0                                  8, 0 0 0                                  ‐                                    0. 0 % ‐                                    0. 0 % 42 0 7 RE Z O N I N G F E E S 5, 0 0 0                            5, 9 5 0                            5, 0 0 0                            5, 0 0 0                                  5, 0 0 0                                  ‐                                    0. 0 % ‐                                    0. 0 % 42 1 0 RE T U R N E D C H E C K F E E 79 6                                  1, 4 7 0                            70 0                                  80 0                                        80 0                                        10 0                                  14 . 3 % ‐                                    0. 0 % 42 1 2 DO G I M P O U N D / K E N N E L F E E 4, 2 7 0                            3, 3 2 0                            5, 0 0 0                            5, 0 0 0                                  5, 0 0 0                                  ‐                                    0. 0 % ‐                                    0. 0 % 42 1 4 BU R G L A R A L A R M F E E S 21 , 0 9 1                        23 , 1 5 8                        20 , 0 0 0                        20 , 0 0 0                              20 , 0 0 0                              ‐                                    0. 0 % ‐                                    0. 0 % 42 1 5 RE P E A T N U I S A N C E C A L L F E E ‐                                    1, 2 5 0                            30 0                                  50 0                                        50 0                                        20 0                                  66 . 7 % ‐                                    0. 0 % 42 1 6 DA Y C A R E I N S P E C T I O N F E E S 45 0                                  51 8                                  40 0                                  50 0                                        50 0                                        10 0                                  25 . 0 % ‐                                    0. 0 % 42 2 0 VA C A T I O N P R O C E E D I N G S 2, 8 0 0                            4, 4 0 0                            2, 8 0 0                            3, 0 0 0                                  3, 0 0 0                                  20 0                                  7. 1 % ‐                                    0. 0 % 42 2 1 PU B L I C S A F E T Y F E E S 1, 0 7 2                            39 8                                  1, 0 0 0                            1, 2 0 0                                  1, 2 0 0                                  20 0                                  20 . 0 % ‐                                    0. 0 % 42 2 2 PL A N C H E C K S 37 8 , 0 7 3                    49 2 , 4 9 3                    35 0 , 0 0 0                    40 0 , 0 0 0                          40 0 , 0 0 0                          50 , 0 0 0                        14 . 3 % ‐                                    0. 0 % 42 2 3 PL A N N E D D E V E L O P M E N T R E V I E W 50 0                                  ‐                                    ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 42 2 6 DE V E S C R O W R E I M B U R S 19 9 , 5 6 7                    24 1 , 3 9 9                    10 0 , 0 0 0                    10 0 , 0 0 0                          10 0 , 0 0 0                          ‐                                    0. 0 % ‐                                    0. 0 % 42 2 7 EN G I N E E R I N G S E R V I C E S 56 9 , 7 6 0                    55 9 , 3 6 8                    27 0 , 6 0 0                    38 1 , 1 0 0                          49 3 , 5 0 0                          11 0 , 5 0 0                    40 . 8 % 1 1 2 , 4 0 0                    22 . 8 % 42 2 8 E N G / F I N A N C I A L A D M I N I S T R A T I O N 6, 0 6 8                            7, 3 5 6                            6, 0 0 0                            6, 2 0 0                                  6, 2 0 0                                  20 0                                  3. 3 % ‐                                    0. 0 % 42 3 0 PR I N T M A T E R I A L / O T H E R F E E S 4, 1 1 6                            4, 3 5 7                            4, 1 0 0                            4, 2 0 0                                  4, 3 0 0                                  10 0                                  2. 4 % 1 0 0                                  2. 3 % 42 3 1 RE S E A R C H O F C I T Y R E C O R D S ‐                                    ‐                                    ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 42 3 3 TO B A C C O N O N - C O M P L . P E N A L T Y ‐                                    ‐                                    ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 42 3 4 PO L I C E S E C U R I T Y - E X E M P T 11 8 , 5 2 7                    15 0 , 2 3 3                    12 1 , 1 0 0                    13 4 , 4 0 0                          13 4 , 4 0 0                          13 , 3 0 0                        11 . 0 % ‐                                    0. 0 % 42 3 6 PO L S V C E S T O S C H O O L D I S T 10 0 , 3 8 7                    77 , 3 7 7                        77 , 9 0 0                        79 , 4 0 0                              79 , 4 0 0                              1, 5 0 0                            1. 9 % ‐                                    0. 0 % 42 3 9 IN V E S T I G A T I O N F O R L I C E N S I N G 13 , 2 0 0                        22 , 5 5 0                        15 , 0 0 0                        20 , 0 0 0                              20 , 0 0 0                              5, 0 0 0                            33 . 3 % ‐                                    0. 0 % 42 4 1 AL C O H O L N O N - C O M P L . P E N A L T Y 50 0                                  1, 5 0 0                            ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 42 4 2 MA I N T E Q U I P & P E R S C H G 8, 2 7 4                            8, 3 8 1                            11 , 0 0 0                        13 , 7 0 0                              13 , 7 0 0                              2, 7 0 0                            24 . 5 % ‐                                    0. 0 % 42 4 5 P E R M I T S U R C H A R G E 1, 0 3 1                            1, 5 1 1                            1, 0 0 0                            90 0                                        90 0                                        (1 0 0 )                                ‐ 10 . 0 % ‐                                    0. 0 % 42 4 6 AD M N F E E O N S A C 5, 6 1 6                            16 , 0 7 9                        5, 6 0 0                            16 , 0 0 0                              5, 6 0 0                                  10 , 4 0 0                        18 5 . 7 % ( 1 0 , 4 0 0 )                      ‐ 18 5 . 7 % 42 4 7 RO O M T A X A D M I N F E E 47 , 6 6 9                        50 , 6 3 0                        48 , 0 0 0                        48 , 0 0 0                              48 , 0 0 0                              ‐                                    0. 0 % ‐                                    0. 0 % 42 6 0 IN V E S T M E N T M G M T F E E 11 , 0 7 7                        12 , 3 7 4                        11 , 0 0 0                        22 , 2 0 0                              26 , 7 0 0                              11 , 2 0 0                        10 1 . 8 % 4 , 5 0 0                            16 . 9 % OT H E R 50                                      20                                      ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A T O T A L 1, 5 1 4 , 1 9 1              1, 7 0 2 , 2 4 2              1, 0 6 8 , 0 0 0              1, 2 7 2 , 1 0 0                    1, 3 7 8 , 7 0 0                    20 4 , 1 0 0                    19 . 1 % 1 0 6 , 6 0 0                    7. 7 % % ∆ 20 1 8 t o 2 0 1 9 GE N E R A L F U N D RE V E N U E S B Y L I N E I T E M ∆ 20 1 7 t o 2 0 1 8 % 28 Ac c t 20 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 No . D E S C R I P T I O N Ac t u a l Ac t u a l Bu d g e t Bu d g e t Bu d g e t 43 1 0 - 1 3 RE C R E A T I O N P R O G R A M F E E S : 30 0 1 GE N E R A L / A D M I N R E C R E A T I O N 63 3 $                             ‐ $                               ‐ $                               ‐ $                                     ‐ $                                     ‐                                    N/ A ‐                                    N/ A 30 2 7 HO L Z F A R M 1, 4 9 0                            1, 2 0 0                            2, 0 0 0                            1, 6 0 0                                  1, 6 0 0                                  (4 0 0 )                                ‐ 20 . 0 % ‐                                    0. 0 % 30 2 9 SA F E T Y C A M P 3, 4 5 0                            2, 6 5 0                            4, 4 0 0                            4, 4 0 0                                  4, 4 0 0                                  ‐                                    0. 0 % ‐                                    0. 0 % 30 3 2 - 5 TE N N I S 14 , 1 7 5                        7, 3 4 0                            15 , 7 0 0                        9, 4 0 0                                  10 , 7 0 0                              (6 , 3 0 0 )                          ‐ 40 . 1 % 1 , 3 0 0                            12 . 1 % 30 3 7 - 8 GO L F 9, 2 5 0                            7, 7 9 9                            6, 9 0 0                            6, 0 0 0                                  6, 0 0 0                                  (9 0 0 )                                ‐ 13 . 0 % ‐                                    0. 0 % 30 4 1 - 3 VO L L E Y B A L L 23 , 8 5 1                        22 , 8 5 0                        28 , 6 0 0                        29 , 6 0 0                              29 , 7 0 0                              1, 0 0 0                            3. 5 % 1 0 0                                  0. 3 % 30 4 4 - 6 B R O O M B A L L 4, 8 6 3                            4, 9 3 3                            5, 6 0 0                            6, 3 0 0                                  6, 3 0 0                                  70 0                                  12 . 5 % ‐                                    0. 0 % 30 4 7 T- B A L L 18 , 7 8 2                        17 , 7 7 7                        16 , 1 0 0                        17 , 0 0 0                              17 , 1 0 0                              90 0                                  5. 6 % 1 0 0                                  0. 6 % 30 4 8 AD U L T S O F T B A L L - M E N 94 , 4 9 2                        93 , 8 7 1                        98 , 4 0 0                        93 , 4 0 0                              93 , 4 0 0                              (5 , 0 0 0 )                          ‐ 5. 1 % ‐                                    0. 0 % 30 4 9 AD U L T S O F T B A L L - W O M E N 4, 0 3 7                            3, 4 9 3                            4, 1 0 0                            3, 5 0 0                                  3, 5 0 0                                  (6 0 0 )                                ‐ 14 . 6 % ‐                                    0. 0 % 30 5 0 AD U L T S O F T B A L L - C O - R E C 21 , 8 8 1                        20 , 4 0 3                        24 , 3 0 0                        23 , 2 0 0                              23 , 2 0 0                              (1 , 1 0 0 )                          ‐ 4. 5 % ‐                                    0. 0 % 30 5 2 FO O T B A L L 2, 6 5 1                            4, 1 1 5                            3, 1 0 0                            3, 8 0 0                                  3, 8 0 0                                  70 0                                  22 . 6 % ‐                                    0. 0 % 30 5 4 - 6 HO C K E Y / B O O T H O C K E Y ‐                                    ‐                                    1, 3 0 0                            ‐                                          ‐                                          (1 , 3 0 0 )                          ‐ 10 0 . 0 % ‐                                    N/ A 30 5 7 PR E S C H O O L P R O G R A M S 13 5 , 8 6 3                    15 4 , 4 8 6                    17 2 , 6 0 0                    17 5 , 9 0 0                          18 0 , 8 0 0                          3, 3 0 0                            1. 9 % 4 , 9 0 0                            2. 7 % 30 5 8 , 7 5 TE E N S 3, 2 5 7                            2, 6 3 6                            3, 2 0 0                            5, 7 0 0                                  6, 1 0 0                                  2, 5 0 0                            78 . 1 % 4 0 0                                  6. 6 % 30 5 9 SU M M E R I N T H E P A R K 27 , 3 3 0                        24 , 0 2 5                        28 , 1 0 0                        35 , 5 0 0                              37 , 6 0 0                              7, 4 0 0                            26 . 3 % 2 , 1 0 0                            5. 6 % 30 6 0 PU P P E T W A G O N 1, 5 6 9                            1, 7 7 6                            1, 5 0 0                            1, 7 0 0                                  1, 7 0 0                                  20 0                                  13 . 3 % ‐                                    0. 0 % 30 6 1 MA R K E T F E S T 24 , 5 2 8                        26 , 4 7 9                        22 , 4 0 0                        24 , 4 0 0                              24 , 9 0 0                              2, 0 0 0                            8. 9 % 5 0 0                                  2. 0 % 30 6 2 SC H O O L ' S O U T E V E N T S 16 0                                  ‐                                    90 0                                  ‐                                          ‐                                          (9 0 0 )                                ‐ 10 0 . 0 % ‐                                    N/ A 30 6 3 SE A S O N A L S P E C I A L E V E N T S 5, 7 6 7                            6, 3 5 1                            9, 8 0 0                            ‐                                          ‐                                          (9 , 8 0 0 )                          ‐ 10 0 . 0 % ‐                                    N/ A 30 6 5 SP E C I A L E V E N T S 38 5                                  1, 8 0 5                            11 , 3 0 0                        ‐                                          ‐                                          (1 1 , 3 0 0 )                      ‐ 10 0 . 0 % ‐                                    N/ A 30 6 6 DA N C E 5, 1 3 6                            5, 4 8 1                            7, 1 0 0                            4, 3 0 0                                  4, 6 0 0                                  (2 , 8 0 0 )                          ‐ 39 . 4 % 3 0 0                                  6. 5 % 30 6 7 AD A P T I V E / I N C L U S I O N ‐                                    ‐                                    ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 30 7 1 , 7 4 TU B I N G H I L L S 4, 7 2 3                            9, 7 8 1                            6, 0 0 0                            8, 7 0 0                                  8, 7 0 0                                  2, 7 0 0                            45 . 0 % ‐                                    0. 0 % 30 7 6 BA S K E T B A L L 21 , 8 5 4                        18 , 2 9 8                        22 , 3 0 0                        26 , 2 0 0                              26 , 1 0 0                              3, 9 0 0                            17 . 5 % ( 1 0 0 )                                ‐ 0. 4 % 30 7 7 WI F F L E B A L L 2, 1 9 4                            2, 6 8 4                            2, 2 0 0                            2, 8 0 0                                  2, 8 0 0                                  60 0                                  27 . 3 % ‐                                    0. 0 % 30 7 8 S E N I O R C I T I Z E N S 26 , 9 1 0                        19 , 0 2 4                        30 , 0 0 0                        51 , 3 0 0                              53 , 8 0 0                              21 , 3 0 0                        71 . 0 % 2 , 5 0 0                            4. 6 % 30 7 9 FU N R U N S / W A L K S 6, 7 0 5                            5, 3 0 0                            15 , 0 0 0                        16 , 4 0 0                              18 , 4 0 0                              1, 4 0 0                            9. 3 % 2 , 0 0 0                            10 . 9 % 30 8 0 CO N C E S S I O N S 4, 7 0 9                            ‐                                    2, 8 0 0                            ‐                                          ‐                                          (2 , 8 0 0 )                          ‐ 10 0 . 0 % ‐                                    N/ A 30 8 1 A R T S C O U N C I L 12 5 , 0 7 8                    12 8 , 6 8 0                    11 1 , 6 0 0                    12 7 , 5 0 0                          13 1 , 6 0 0                          15 , 9 0 0                        14 . 2 % 4 , 1 0 0                            3. 1 % 30 8 2 SP O R T S & C R E A T I V E C A M P S 18 , 5 5 0                        15 , 0 6 3                        23 , 4 0 0                        21 , 3 0 0                              21 , 8 0 0                              (2 , 1 0 0 )                          ‐ 9. 0 % 5 0 0                                  2. 3 % 30 8 5 F A M I L Y A C T I V I T E S 1, 7 7 0                            ‐                                    ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 30 8 6 NE W P R O G R A M S ‐                                    ‐                                    ‐                                    2, 0 0 0                                  ‐                                          2, 0 0 0                            N/ A ( 2 , 0 0 0 )                          N/ A 30 9 0 OF F - L E A S H D O G A R E A 4, 6 1 3                            3, 4 8 0                            4, 0 0 0                            8, 5 0 0                                  ‐                                          4, 5 0 0                            11 2 . 5 % ( 8 , 5 0 0 )                          N/ A 30 9 2 CD G B S E N I O R P R O G R A M S 29 , 4 8 2                        33 , 3 1 7                        51 , 6 0 0                        52 , 1 0 0                              54 , 0 0 0                              50 0                                  1. 0 % 1 , 9 0 0                            3. 5 % 30 9 7 MR A C C O U M M U N I T Y A R T S G R A N T 1, 5 5 8                            ‐                                    ‐                                    9, 5 0 0                                  9, 5 0 0                                  9, 5 0 0                            N/ A ‐                                    0. 0 % 32 0 1 TR E E S A L E S 12 , 1 4 0                        ‐                                    12 , 0 0 0                        ‐                                          15 , 0 0 0                              (1 2 , 0 0 0 )                      ‐ 10 0 . 0 % 1 5 , 0 0 0                        10 0 . 0 % OT H E R R E V E N U E 74 9                                  5, 8 1 6                            3, 6 0 0                            ‐                                          ‐                                          (3 , 6 0 0 )                          ‐ 10 0 . 0 % ‐                                    N/ A T O T A L 66 4 , 5 8 5                    65 0 , 9 1 3                    75 1 , 9 0 0                    77 2 , 0 0 0                          79 7 , 1 0 0                          20 , 1 0 0                        2. 7 % 2 5 , 1 0 0                        3. 1 % % ∆ 20 1 8 t o 2 0 1 9 % GE N E R A L F U N D RE V E N U E S B Y L I N E I T E M ∆ 20 1 7 t o 2 0 1 8 29 Ac c t 20 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 No . D E S C R I P T I O N Ac t u a l Ac t u a l Bu d g e t Bu d g e t Bu d g e t FI N E S & F O R F E I T S : 44 1 0 C O U R T F I N E S / F O R F E I T S 20 5 , 1 8 7 $               22 7 , 4 4 7 $               21 8 , 0 0 0 $               21 6 , 3 0 0 $                     21 6 , 3 0 0 $                     (1 , 7 0 0 )                          ‐ 0. 8 % ‐                                    0. 0 % 44 1 1 P R O S E C U T I O N C O S T S / F I N E S 28 , 3 1 8                        36 , 1 1 2                        32 , 0 0 0                        34 , 0 0 0                              36 , 0 0 0                              2, 0 0 0                            6. 3 % 2 , 0 0 0                            5. 6 % 44 2 1 EV I D E N C E F O R F E I T U R E S 42 9                                  1, 3 5 9                            1, 0 0 0                            1, 2 0 0                                  1, 2 0 0                                  20 0                                  20 . 0 % ‐                                    0. 0 % T O T A L 23 3 , 9 3 4                    26 4 , 9 1 7                    25 1 , 0 0 0                    25 1 , 5 0 0                          25 3 , 5 0 0                          50 0                                  0. 2 % 2 , 0 0 0                            0. 8 % MI S C R E V E N U E S : 46 1 0 IN T E R E S T O N I N V E S T M E N T S 10 9 , 2 7 7 $               12 7 , 4 2 3 $               52 , 0 0 0 $                   15 0 , 0 0 0 $                     17 5 , 0 0 0 $                     98 , 0 0 0                        18 8 . 5 % 2 5 , 0 0 0                        14 . 3 % 46 1 1 / 1 2 SP E C A S S M T - P R I N C I P A L / I N T 4, 0 7 6                            7, 1 5 4                            3, 9 0 0                            4, 5 0 0                                  4, 5 0 0                                  60 0                                  15 . 4 % ‐                                    0. 0 % 46 1 5 CH A N G E I N F M V - I N V E S T M T S (1 0 , 7 9 3 )                      29 2                                  ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 46 2 0 AN T E N N A L E A S E S - H O L Z F A R M 34 , 0 0 0                        36 , 1 0 0                        38 , 7 0 0                        41 , 0 0 0                              43 , 4 0 0                              2, 3 0 0                            5. 9 % 2 , 4 0 0                            5. 5 % 46 2 4 AT H L E T I C F I E L D R E N T 72 , 1 0 3                        45 , 7 0 0                        61 , 0 0 0                        61 , 3 0 0                              61 , 3 0 0                              30 0                                  0. 5 % ‐                                    0. 0 % 46 2 5 PA R K S H E L T E R R E N T 41 , 0 4 5                        43 , 6 4 1                        41 , 0 0 0                        42 , 0 0 0                              43 , 0 0 0                              1, 0 0 0                            2. 4 % 1 , 0 0 0                            2. 3 % 46 2 8 SW I T C H I N G S T A T I O N R E N T 21 , 4 9 0                        22 , 7 8 0                        22 , 0 0 0                        22 , 0 0 0                              22 , 0 0 0                              ‐                                    0. 0 % ‐                                    0. 0 % 46 3 4 AT H L E T I C F I E L D R E N T - N O N - R E S I D E N T ‐                                    ‐                                    ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 46 5 7 SA L E O F C I T Y P R O P E R T Y 78                                      65 3                                  ‐                                    70 0                                        70 0                                        70 0                                  N/ A ‐                                    0. 0 % 46 6 0 LA P E L P I N S 26                                      16                                      ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 46 6 1 HI S T O R Y B O O K S 56                                      17 3                                  3, 0 0 0                            3, 2 0 0                                  3, 2 0 0                                  20 0                                  6. 7 % ‐                                    0. 0 % 46 6 3 C O N T R I B U T I O N / D O N A T I O N 42 , 1 0 3                        34 , 7 4 1                        40 , 9 0 0                        41 , 4 0 0                              38 , 6 0 0                              50 0                                  1. 2 % ( 2 , 8 0 0 )                          ‐ 7. 3 % 46 6 6 HI S T O R Y C A R D S 35                                      18 7                                  ‐                                    ‐                                          ‐                                          ‐                                    N/ A ‐                                    N/ A 46 9 1 OT H E R R E V E N U E 15 , 1 5 6                        48 , 0 9 8                        10 , 5 0 0                        20 0                                        20 0                                        (1 0 , 3 0 0 )                      ‐ 98 . 1 % ‐                                    0. 0 % T O T A L 32 8 , 6 5 2                    36 6 , 9 5 8                    27 3 , 0 0 0                    36 6 , 3 0 0                          39 1 , 9 0 0                          93 , 3 0 0                        34 . 2 % 2 5 , 6 0 0                        6. 5 % PR O G R A M R E V E N U E S : 48 1 0 P R O J . A D M I N 46 4 , 6 0 5 $               18 5 , 4 8 9 $               28 4 , 4 0 0 $               22 0 , 1 0 0 $                     28 5 , 6 0 0 $                     (6 4 , 3 0 0 )                      ‐ 22 . 6 % 6 5 , 5 0 0                        22 . 9 % 48 2 1 D R U G T A S K F O R C E R E I M B 22 , 8 1 4                        20 , 9 9 4                        21 , 4 0 0                        21 , 3 0 0                              21 , 7 0 0                              (1 0 0 )                                ‐ 0. 5 % 4 0 0                                  1. 8 % 48 2 2 OT H E R R E I M B U R S E M E N T S 7, 0 4 2                            11 , 6 1 4                        7, 0 0 0                            8, 6 0 0                                  8, 6 0 0                                  1, 6 0 0                            22 . 9 % ‐                                    0. 0 % 48 3 1 CA P I T A L C R E D I T S 18 , 5 3 1                        25 , 0 5 8                        10 , 0 0 0                        17 , 9 0 0                              17 , 9 0 0                              7, 9 0 0                            79 . 0 % ‐                                    0. 0 % T O T A L 51 2 , 9 9 2                    24 3 , 1 5 4                    32 2 , 8 0 0                    26 7 , 9 0 0                          33 3 , 8 0 0                          (5 4 , 9 0 0 )                      ‐ 17 . 0 % 6 5 , 9 0 0                        19 . 7 % FU N D B A L A N C E ‐ $                                           ‐ $                                           ‐ $                                           21 0 , 0 0 0 $                                 21 0 , 0 0 0 $                                 21 0 , 0 0 0                    N/ A ‐                                    0. 0 % TR A N S F E R S : CA B L E F R A N C H I S E F E E S 51 6 , 6 4 4                    58 0 , 8 0 0                    64 9 , 9 0 0                    64 9 , 2 0 0                          62 5 , 3 0 0                          (7 0 0 )                                ‐ 0. 1 % ( 2 3 , 9 0 0 )                      ‐ 3. 8 % UT I L I T Y T R A N S F E R S 1, 1 8 8 , 8 5 4              1, 2 6 9 , 7 0 0              1, 2 9 6 , 9 0 0              1, 4 5 9 , 7 0 0                    1, 4 5 9 , 9 0 0                    16 2 , 8 0 0                    12 . 6 % 2 0 0                                  0. 0 % T O T A L 1, 7 0 5 , 4 9 8              1, 8 5 0 , 5 0 0              1, 9 4 6 , 8 0 0              2, 1 0 8 , 9 0 0                    2, 0 8 5 , 2 0 0                    16 2 , 1 0 0                    8. 3 % ( 2 3 , 7 0 0 )                      ‐ 1. 1 % G R A N D T O T A L 31 , 4 8 0 , 4 9 3 $     33 , 4 9 1 , 0 0 4 $     33 , 6 0 0 , 2 0 0 $     35 , 9 8 3 , 8 0 0 $           37 , 9 6 3 , 0 0 0 $           2, 3 8 3 , 6 0 0              7. 1 % 1 , 9 7 9 , 2 0 0              5. 2 % ∆ 20 1 8 t o 2 0 1 9 % ∆ 20 1 7 t o 2 0 1 8 % GE N E R A L F U N D RE V E N U E S B Y L I N E I T E M 30 20 1 7 2 0 1 8 2 0 1 9 Bu d g e t B u d g e t $ % B u d g e t $ % GE N E R A L G O V E R N M E N T 01 M a y o r & C o u n c i l 1 5 2 , 1 0 0 $ 15 0 , 8 0 0 $ ( 1 , 3 0 0 ) $ - 0 . 9 % 1 5 5 , 1 0 0 $ 4 , 3 0 0 $ 2 . 9 % 02 A d m i n i s t r a t i o n 5 8 3 , 2 0 0 61 0 , 7 0 0 2 7 , 5 0 0 4 . 7 % 6 2 0 , 5 0 0 9 , 8 0 0 1 . 6 % 03 I n f o r m a t i o n T e c h n o l o g i e s 1 , 6 6 0 , 0 0 0 1 , 71 7 , 5 0 0 5 7 , 5 0 0 3 . 5 % 1 , 8 3 5 , 0 0 0 11 7 , 5 0 0 6 . 8 % 04 C i t y C l e r k 2 7 3 , 7 0 0 37 9 , 1 0 0 1 0 5 , 4 0 0 3 8 . 5 % 3 0 1 , 4 0 0 ( 7 7 , 70 0 ) - 2 0 . 5 % 05 F i n a n c e 8 8 0 , 4 0 0 95 0 , 1 0 0 6 9 , 7 0 0 7 . 9 % 1 , 0 0 0 , 7 0 0 5 0 , 6 0 0 5 . 3 % 06 L e g a l 4 0 5 , 0 0 0 39 2 , 4 0 0 ( 1 2 , 6 0 0 ) - 3 . 1 % 4 0 4 , 9 0 0 1 2 , 5 0 0 3 . 2 % 07 C o m m D e v - - P l a n n i n g 1 , 1 1 1 , 7 0 0 1 , 10 6 , 0 0 0 ( 5 , 7 0 0 ) - 0 . 5 % 1 , 1 3 2 , 0 0 0 2 6 , 0 0 0 2 . 4 % 08 C o m m D e v - - I n s p e c t i o n s 1 , 1 9 4 , 9 0 0 1 , 33 0 , 9 0 0 1 3 6 , 0 0 0 1 1 . 4 % 1 , 3 6 3 , 0 0 0 3 2 , 1 0 0 2 . 4 % 09 C o m m u n i c a t i o n s 6 4 9 , 9 0 0 65 3 , 5 0 0 3 , 6 0 0 0 . 6 % 6 2 9 , 7 0 0 ( 2 3 , 80 0 ) - 3 . 6 % 10 H u m a n R e s o u r c e s 4 5 8 , 8 0 0 49 6 , 7 0 0 3 7 , 9 0 0 8 . 3 % 5 4 4 , 0 0 0 4 7 , 3 0 0 9 . 5 % Ge n G o v t T o t a l 7, 3 6 9 , 7 0 0 7 , 78 7 , 7 0 0 4 1 8 , 0 0 0 5 . 7 % 7 , 9 8 6 , 3 0 0 19 8 , 6 0 0 2 . 6 % PU B L I C S A F E T Y 1 1 P o l i c e 1 3 , 0 0 4 , 7 0 0 1 3 , 86 9 , 9 0 0 8 6 5 , 2 0 0 6 . 7 % 1 4 , 6 8 4 , 6 0 0 81 4 , 7 0 0 5 . 9 % 1 2 F i r e 2 , 9 5 7 , 2 0 0 3 , 68 9 , 0 0 0 7 3 1 , 8 0 0 2 4 . 7 % 4 , 2 1 8 , 9 0 0 52 9 , 9 0 0 1 4 . 4 % Pu b l i c S a f e t y T o t a l 15 , 9 6 1 , 9 0 0 1 7 , 55 8 , 9 0 0 1 , 5 9 7 , 0 0 0 1 0 . 0 % 1 8 , 9 0 3 , 5 0 0 1 , 34 4 , 6 0 0 7 . 7 % PU B L I C W O R K S 2 1 P u b l i c W o r k s / E n g i n e e r i n g 1 , 3 4 3 , 3 0 0 1 , 34 4 , 5 0 0 1 , 2 0 0 0 . 1 % 1 , 3 9 0 , 6 0 0 4 6 , 1 0 0 3 . 4 % 2 2 S t r e e t s & H i g h w a y s 1 , 9 8 6 , 2 0 0 2 , 10 4 , 9 0 0 1 1 8 , 7 0 0 6 . 0 % 2 , 2 1 8 , 7 0 0 11 3 , 8 0 0 5 . 4 % 2 4 C e n t r a l S v c e s . M a i n t . 6 8 8 , 5 0 0 81 8 , 0 0 0 1 2 9 , 5 0 0 1 8 . 8 % 8 3 9 , 4 0 0 2 1 , 4 0 0 2 . 6 % Pu b l i c W o r k s T o t a l 4, 0 1 8 , 0 0 0 4 , 26 7 , 4 0 0 2 4 9 , 4 0 0 6 . 2 % 4 , 4 4 8 , 7 0 0 18 1 , 3 0 0 4 . 2 % PA R K S & R E C R E A T I O N 30 R e c r e a t i o n 2 , 1 9 9 , 5 0 0 2 , 32 2 , 9 0 0 1 2 3 , 4 0 0 5 . 6 % 2 , 3 7 0 , 5 0 0 4 7 , 6 0 0 2 . 0 % 31 P a r k s 2 , 1 0 8 , 9 0 0 2 , 21 9 , 6 0 0 1 1 0 , 7 0 0 5 . 2 % 2 , 3 7 7 , 1 0 0 15 7 , 5 0 0 7 . 1 % 32 T r e e C o n s e r v a t i o n 6 1 6 , 2 0 0 67 0 , 5 0 0 5 4 , 3 0 0 8 . 8 % 7 0 3 , 7 0 0 3 3 , 2 0 0 5 . 0 % Pa r k s & R e c T o t a l 4, 9 2 4 , 6 0 0 5 , 21 3 , 0 0 0 2 8 8 , 4 0 0 5 . 9 % 5 , 4 5 1 , 3 0 0 23 8 , 3 0 0 4 . 6 % GE N L G O V T B L D G M A I N T 33 G o v e r n m e n t B u i l d i n g s 7 8 2 , 5 0 0 77 7 , 8 0 0 ( 4 , 7 0 0 ) - 0 . 6 % 7 9 4 , 2 0 0 1 6 , 4 0 0 2 . 1 % Su b t o t a l 33 , 0 5 6 , 7 0 0 3 5 , 60 4 , 8 0 0 2 , 5 4 8 , 1 0 0 7 . 7 % 3 7 , 5 8 4 , 0 0 0 1 , 97 9 , 2 0 0 5. 6 % 41 C o n t i n g e n c y - - U n d e s i g n a t e d 5 4 3 , 5 0 0 37 9 , 0 0 0 ( 1 6 4 , 5 0 0 ) - 3 0 . 3 % 3 7 9 , 0 0 0 ( 16 4 , 5 0 0 ) - 4 3 . 4 % Ge n e r a l F u n d T o t a l 33 , 6 0 0 , 2 0 0 $ 3 5 , 98 3 , 8 0 0 $ 2 , 3 8 3 , 6 0 0 $ 7 . 1 % 3 7 , 9 6 3 , 0 0 0 $ 1 , 9 7 9 , 2 0 0 $ 5. 5 % Di f f e r e n c e Di f f e r e n c e 20 1 8 - 2 0 1 9 Co m p a r a t i v e S u m m a r y o f E x p e n d i t u r e s Ge n e r a l F u n d B u d g e t