02/17/1987 - City Council RegularAGENDA
REGULAR MEETING
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
CITY HALL
FEBRUARY 17, 1987
6:30 P.M.
I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE
r- I II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES
III. 6:40 - STATE REPRESENTATIVE ART SEABERG/LMC LEGISLATIVE COORDINATOR
LIZ WITT - CONGRESSIONAL DISTRICT 38
IV. 6:50 - DEPARTMENT HEAD BUSINESS
A. Public Works Department
3 1. Approve Contractural Agreement - Dakota County Soil and Water
Conservation District Services for Erosion and Sediment Control
2. Water Quality Management Plan - Wetland Inventory Completion
tp'j3 3. Review of County Functional Classification System
V. 6:55 - CONSENT AGENDA
�. /SA. Personnel Items
P -M B. Rubbish Haulers License - Expert Disposal, Inc.
p,aO C. Plumbing Licenses
Authorization to Advertise for Bids, Mowing Equipment, Parks and
Recreation Department
E. Project 493, Receive Feasibility Report - Order Public Hearing/
P• Greensboro 2nd Addition
IV. 7:00 - PUBLIC HEARINGS
�• a�A. Public Hearing for Project 486, E -Z Air Park - Storm Sewer
(continued from February 3, 1987, City Council meeting)
3 B. Public Hearing for Project 487, Braun Court - Streets
VII. OLD BUSINESS
P 4q A. Discussion of District 196 School Bond Election/Dr. R. J. Rehwaldt,
Superintendent
VII,IJj. NEW BUSINESS
• -C'� A. Request by Resident to Consider Regulations for the Fencing of
Exposed Basements
x,54 B. Waiver of Plat (B.H. Grace Corp) to Split Three, Duplex Lots, Lot
3, Block 1; Lot 1, Block 3; Lot 3, Block 3, Rahn Ridge Addition,
Located in NE 1/4 of Sec 31
C. Waiver of Plat (DeVries Builders, Inc) to Split Duplex Lots 1-8,
p Block 1, Cinnamon Ridge 5th Addition, SW 1/4 of Sec 30
e SO D. Gambling Application (Pull Tabs) for City of Hope National Medical
Center at Richards Food & Liquor
NEW BUSINESS (continued)
�SyE. Preliminary Plat (Federal Land Company) for Town Centre 100 4th
Addition, a 145,000 SF, 11 -Story Office Building and a Conditional
Use Permit for the Height in Excess of 3 Stories on Approx 5.3
Acres, Located East of Denmark Ave and Abutting Town Centre Drive
on South, NE 1/4 Section 15
�
F. Preliminary Plat (Delta Development) for Patrick Addition,
Consisting of 8 Single -Family Lots on 7.4 Acres Located South of
Atlantic Hills Drive and East of Dodd Road, SW 1/4 of Sec 25
9(G. Preliminary Plat (Tri -Land Properties) for Lexington Parkview
t Addition, Consisting of 54 Single -Family Lots on Approx 28 Acres
and a Rezoning from an R -III District Within the Lexington South
Planned Development to R -I (Single -Family), Located South of
�,l Northview Park Rd Abutting Lexington Ave on West, W 1/2 of Sec 23
�WH. Preliminary Plat (EFH Company) for Norwest 3rd Addition, an Office
I Building of Approx 40,000 SF Located East of Pilot Knob Rd and
North of Yankee Doodle Rd, SW 1/4 of Sec 10
I%. ADDITIONAL ITEMS
A. Public Improvement Contracts:
p,jaO1. Contract 82-14, Final Payment/Acceptance (Safari Reservoir)
X202. Contract 86-01, Change Order #3, Parks Construction, Central
Landscaping, Inc.
-213. Contract 85-21, Consider Change Order #5, Vehicle Maintenance
�Facility - Reroofing
B*Resolution Supporting Legislative Passage of Minnesota Pipeline
�] Safety Act
,p -i C. 1987 Finance/City Clerk Personnel
�(p�D. Review and Consideration of Revised Personnel Ordinance
X. VISITORS TO BE HEARD (for those persons not on the agenda)
%I. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 12, 1987
SUBJECT: AGENDA INFORMATION
After approval is given to the February 17, 1987 agenda and regular
City Council meeting minutes for the February 3, 1987 meeting and
Special City Council meeting minutes for the January 13, 1987
meeting, the following items are in order for consideration:
DORDINATOP
State Representative Art Seaberg/LMC Legislative Coordinator Liz
Witt --A letter was received, a copy is enclosed on page - from
State Representative Art Seaberg, requesting time on the February 17
agenda to share any concerns the City might have regarding
legislation that may be considered in the 1987 session. An issue
that is critical to the City involves the Governor's tax plan and
legislative outlook toward intergovernmental revenue sharing to
municipalities. Not only is local government aid endangered but the
homestead tax credit redistribution to the cities is becoming an
endangered species as a continuing revenue source. The City Council
is encouraged to ask any questions or offer information to
Representative Seaberg that may be helpful for this legislative
session on any issue relative to city government.
There is no formal action required. on this item.
Arthur W. Seaberg
District 38B
Dakota County
Committees:
Appropriations
Agriculture, Transportation and
Semi -State Division
Commerce and Economic Development
Crime and Family Law
Mayor Bea Blomquist
3830 Pilot Knob Road
Eagan, MN 55122
Dear Mayor Blomquist:
air
Minnesota
House of
q
Representatives
k
January 27, 1987
While we are early in the legislative session, I would like
to take the opportunity to appear on your February 17
agenda. It is my hope that you will share your City's con-
cerns with me and I will give you my overall perception of
the 1987 session.
Liz Witt, League of Minnesota Cities Legislative Coordinator
for District 38 will accompany me. She will highlight the
League's lobbying priorities for the session.
If it is possible to be placed on the agenda at the re-
quested meeting, I would appreciate your confirmation by
notifying me at 296-3533.
I look forward to meeting with you.
Ver)tSeaberg trul you s
State Representative
District 38B
Reply to: ❑ 377 State Office Building, St. Paul, Minnesota 55155
0 2121 Theresa St., Mendota Heights, Minnesota 55120
Agenda Information Memo,
February 17, 1.987, City Council Meeting
Page Two
A. PUBLIC WORKS DEPARTMENT:
Item 1. Approve Contractual Agreement - Dakota County Soil and
Water Conservation District Services for Erosion and Sediment
Control --While the City of Eagan has an approved Erosion and
Sediment Control Manual, the appropriate enforcement codes and
related policies applicable to the development and disturbance of
land, present workload requirements and manpower availability has
been unable to perform the necessary plan review, field inspection
and enforcement activities necessary to control and minimize the
resulting erosion and sedimentation that occurs with the development
of our community.
Last year, the Dakota County Soil and Water Conservation District
(SWCD) provided limited inspection services for several developments
on a gratuitous basis as a part of their agency's goals to minimize
and control erosion and sedimentation within the County. However,
continued funding through Dakota County is no longer available to
provide this free service. They have recently executed a contract
with Lakeville, and with a committment from the City of Eagan
through approval of this agreement, they have received authorization
to provide the appropriate personnel necessary for the required
full-time inspection and enforcement services regarding erosion and
sediment control, incorporating plan review, field inspection and
enforcement follow-up.
Enclosed on pages �1_ through _l is a copy of the proposed
agreement that has been reviewed by staff and the Developer's Task
Force and is recommended for favorable consideration and action by
the City Council. The technical expertise, available personnel and
non-profit agency rates make their services very favorable in
providing supplemental assistance to the Public Works Department
during this peak growth period to try and minimize related erosion
and sedimentation.
The estimated cost for these services will be billed to the
benefitting development and charged against their escrow account,
resulting in no increased cost to the City. Based on past
experience, it is estimated that these services will cost
approximately $20 per lot for a single family development and
approximately $20 per acre for multi -residential or commercial
development. Representatives of the SWCD will be available at the
Council meeting on Tuesday night to answer any additional questions
that may arise.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the contractual
services agreement with Dakota County Soil and Water Conservation
District for erosion and sediment control services.
AGREEMENT
This Agreement is entered into between the Dakota County
Soil and Water Conservation District, hereinafter referred
to as the District, and the City of Eagan, hereinafter
referred to as the City.
The City wishes to obtain services for assisting in the
implementation of an Erosion and Sediment Control Program.
The District agrees to provide these services under the
terms and conditions set forth herewith:
1. Effective Dates
This Agreement shall be effective upon such date it
is executed and shall remain in effect for 1 year.
This Agreement may be renewed annually by the consent
of both the District and City, prior to the defined
termination date.
2. Services
Services shall be provided for new construction or
development projects that: A. exceed lg acres in
size, or B. are adjacent to wetlands or lake as
identified in the Gun Club Lake Watershed Management
Organization Wetland Inventory or C. has
a planned stormsewer discharges into an identified
wetland or lake, or D. other projects mutually agreed
to by the City and the District.
The District shall perform, as per conditions of this
Agreement, the following work:
A. Review of Preliminary Plat
1. Following the General Criteria identified in
Appendix A, review the adequacy of the
preliminary erosion and sediment control
plan. If the erosion and sediment control
plan does not meet the General Criteria,
written documentation of which General Criteria
is not met, shall be presented to the City.
This shall be completed within two weeks of
District receipt of Preliminary Plat.
2. Describe the general soils and identify any
potential soil management problems.
i
L�
C.
D.
3. Identify lakes and wetlands
site and discuss potential
on these water bodies.
-2-
on or adjacent to the
soil and water impacts
Review of Final Erosion and Sediment Control Plan.
1. Following the General Criteria identified in
Appendix A and recommendations made under Item
2A1 of this Agreement, review the
adequacy of the final erosion and sediment
control plan. If an erosion and sediment control
plan does not meet the General Criteria, written
documentation of which General Criteria is not met
shall be presented to the City. This shall be
completed within one week of District receipt
of final erosoin and sediment control plan.
Attend Preconstruction Meetings.
Site Inspections.
Site inspections will be performed at the following
time periods. An inspection report as found as
Attachment B will be completed for each site.
1. Temporary erosion and sediment control
measures installed prior to the start
of grading, excavation or filling.
2. After "phase" completion.
3. After significant rainfall events.
4. Every 30 days, between.April 1 and November
30, until a site is adequatley re -vegetated
or as requested by the City.
5. After project completion.
E. Enforcement
At the time of site inspection an inspection report,
Attachment B, shall be completed. Within 5 days
following a site inspection, a site inspection report
will be submitted to the City. If non-compliance
is determined, the District shall draft a letter to
the developer or designee, indicating the areas of
non-compliance, those erosion and sediment control
practices that need to be installed, and an
implementation (time) schedule. A copy of this letter
shall be sent to the City. A follow-up phone call
and/or site visit with the developer or designee will
S
be made or scheduled within 5 days form the issuance of
the non-compliance letter.
If items identified in the letter of non-compliance
are not implemented by the specified date(s), a
letter of non-compliance shall be forwarded to the
City. This letter shall summarize the inspection
report identifying those practices which need to be
implemented and an implementation schedule. Upon
receipt of the letter of non-compliance the City
shall cause to be installed any necessary work
identified in the letter of non-compliance.
This shall be done by arrangements made between the
City and developer in the Developers Agreement.
3� Erosion and Sediment Control Plan Information.
The City agrees to provide to the District three (3)
copies of the preliminary and/or final grading and
erosion and sediment control plans. Items required
on the plan include:
A. North Arrow.
B. Scale.
C. Property Boundary and lot lines.
D. Signature and company responsible for
erosion and sediment control plan
preparation, implementation and maintenance.
E. 2' contours (dashed existing with solid
proposed overlay).
F. Extending existing contour lines a minimum
of 200' beyond the property lines.
G. Directional site and lot drainage arrows.
H. Percent of grade, and elevations for streets
and parking areas.
I. NWL & HWL for ponds, wetlands and lakes.
J. Basement floor elevations.
K. Utility plans in the area of proposed
development.
L. Limits of clearing and grading.
M. A site map that identifies vegetative and
structural erosion and sediment control
measures to be installed.
N. A narrative that describes the project, site,
and erosion and sediment control measures.
The narrative must include the sequence of
grading and sequence of installation,
maintenance and disposition of erosion and
sediment control measures.
-4-
�. Pavment for Services
The City shall pay the District for services performed
as described under Section 2 herein, based on the
following fee schedule:
�. DETACHED SINGLE FAMILY SUBDIVISION
# of Base Inspection Additional
lots Fee + Fee + Fees
(per lot) (per acre)
1 - 3 $100 $15 $15
4 - 10 $125 $15 $15
11 - 25 $175 $13 $15
26 - 50 $225 $11 $15
51 - 99 $350 $10 $15
100 - up $450 $10 $15
TOTES: 1. # OF LOTS. Total number of lots included in
subdivision plat, whether or not the entire
area of the lots are to be disturbed.
2. BASE FEE. Fee includes the time spent on plan
review: a) field review, b) office review, c)
travel, d) clerical, e) materials, and
f) administration.
3. INSPECTION FEE. Fee includes time and travel
spent on the inspection of individual lots and
general site development, temporary and permanent
control measures, and a final report for the total
area covered by the agreement.
4. ADDITIONAL FEES. Any area disturbed due to
work not directly involved in the construction of
individual lots, drainage and roadways, including
ballfields, recreation areas, etc..., will be
charged $15 per acre of disturbed area.
7
-5 -
MULTI -FAMILY RESIDENTIAL (Duplex and Quad)
# of Base Inspection Additional
Buildings Fee + Fee + Fees
(per building) (per acre)
1 - 5 $125 $35 $15
6 - 15 $175 $30 $15
16 - 30 $250 $25 $15
31 - 50 $375 $20 $15
51 - 100 $450 $20 $15
101 and up $550 $20 $15
TOTp 1. # OF BUILDINGS. Total number of individual
buildings.
2. BASE FEE. (Same as single family.)
3. INSPECTION FEE. Fee includes time and travel
spent on inspection of individual buildings and
general site development, temporary and permanent
control measures, and a final report for the total
area covered by the agreement.
4. ADDITIONAL FEES. All areas disturbed due to
work not involved in the construction of buildings,
drainage and roadways, including additional parking
areas, ballfields, cleared recreation areas, etc.,
will be charged $15 per acre of disturbed area.
COMMERCIAL, INDUSTRIAL, ROADS AND DRAINAGE, AND OTHER.
Area
Base
Inspection
Fee
+ Fee
(acres)
(per acre)
1 - 4
$125
$15
5 - 10
$175
$15
11 - 25
$225
$15
26 - 50
$275
$15
51 - 100
$350
$15
> 100
$450
$15
-b -
)TES: 1. AREA. Means the total land surface area part of
an erosion control measure, for all construction
related activities including but not limited to
easements, ingress and egress, general site
development, drainage facilities, stockpile areas,
and cleared areas.
2. This includes all other structures with more
than four living units.
Payment shall be made for materials and actual hours
worked at a rate of 2 x the hourly wage the District
pays each employee. (Not to exceed $30 per hour.)
Amounts billed cannot exceed the amounts identified
on the fee schedule. The District shall bill the
City on a monthly basis with cost accounting
information for each project being billed. The City
shall make payment within thirty (347) days upon receipt
of invoice.
Tnciirane-P
The Parties agree that they will at all times during
the term of this Agreement, have and keep in force,
at their own expense, insurance of the types and
amounts outlined below, covering any injury caused
by any act or omission on the part of each party in
the performance of or with relation to any of the
work or services provided to be performed under the
terms of this Agreement, in the following amounts:
A. Workers' Compensation - Statutory Minimum.
Delays
Neither party shall hold the other responsible for
damages or delay in performance caused by acts of
God, strikes, lockouts, accidents, or other events
beyond the reasonable control of the other or the
other's employees and agents.
Non-Assignabilit
The District shall not assign any interest in this
Agreement and shall not transfer any interest in the
same, whether by subcontract, or assignment without
prior written consent of the City.
Hold Harmless Clause
The City further agrees to defend and save the District
harmless from any claims, demands, actions or causes
of action arising out of any act or omission on the
part of the City, or its agents, servants or employees
in the performance of or with relation to any of the
work or services provided to be performed or furnished
under the terms of this Agreement.
The District further agrees to defend and save the City
harmless from any claims, demands, actions, or causes
of action arising out of any act or omission on the
part of the District, or its agents, servants or
employees in the performance of or with relation to any
of the work or services provided to be performed or
furnished by the District under the terms of this
Agreement.
3. Alteration
Any alteration, variation, modification, or waiver of
the provisions of this Agreement shall be valid only
after it has been reduced to writing and duly signed
by both parties.
9. Waiver
The waiver of any of the rights and/or remedies arising
under the terms of this Agreement on any occasion by
either party hereto shall not constitute a waiver of
any rights and/or remedies in respect to any subsequent
breach or default of the terms of this Agreement. The
rights and remedies provided or referred to under the
terms of this Agreement are cumulative and not mutually
exclusive.
10. Termination
The District or City may terminate this Agreement
without cause and for any reason whatsoever upon giving
at least thirty (30) days written notice thereof to the
party. In such event, the District shall be entitled
to receive compensation for the services provided in a
satisfactory manner up to and including the effective
date of termination. The District shall provide the
City with all work products upon receipt of
compensation for services.
11. Interpretation According to Minnesota Law
This Agreement shall be interpreted and construed
according to the laws of the State of Minnesota.
/0
in
2. Entire Agreement
This Contract, and attachments thereto, shall
constitute the entire Agreement between the parties
and may not be modified orally or in any other manner
except by written agreement signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused
this Agreement to be duly executed.
CITY OF EAGAN DAKOTA COUNTY SWCD
By
Mayor
Date:
Attest:
Date:
By
Chairman
Date:
Attest:
Date:
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Three
PUBLIC WORKS DEPARTMENT (continued)
Item 2. Water Quality Management Plan — Wetland Inventory
Completion --As a part of the first- phase of the Water Quality
Management Plan, the wetland inventory performed by the Dakota
County Soil and Water Conservation District via the Gun Club Lake
Watershed Management Organization (WMO) and formally received by the
WMO at their February 2, 1987 meeting. This inventory was a major
undertaking and compiled significant data regarding all 377 wetlands
within the City of Eagan which will be used as a basis for
continuing on with the Water Quality Management Plan. Because of
the size of the final document, the Director of Public Works will
present it at the Council meeting and provide additional background
information.
There is no formal action to take regarding this item and is only
being presented as a status report to the Council of the progression
of the Water Management Plan and the completion of the significant
document.
/CZ
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Four
PUBLIC WORKS DEPARTMENT (continued)
Item 3. Review of County Functional Classification System --At the
February 3 meeting, the staff presented the preliminary functional
classification system adopted by the County Board, along with a list
of discrepancies between the City's system and this new proposal.
At that time, the Council and staff discussed the following major
identified discrepancies:
STREETS
CITY
COUNTY
Cliff Road (Burnsville to 35E)
Minor
Arterial
Major Arterial
TH 149 (Mendota Heights-TH 55)
Major
Arterial
Minor Arterial
Lexington Ave. (C.R. 43)
Minor
Arterial
Collector
Lone Oak Rd./C.R. 36
(TH 13 - Pilot Knob Rd.)
Minor
Arterial
Collector
In regard to the first item (Cliff Road), it should be noted that
the County's major arterial classification is only between
Burnsville and 35E. The remainder of Cliff Road is designated on
the County classification system as a minor arterial.
The second item (TH 149) should be downgraded on the City system to
conform to the proposed County designation as a minor arterial.
The last two streets (Lexington Ave. and Lone Oak Rd.) should both
be downsized from the City system to the County's designation to a
collector.
This revision and recommendations are a result of a meeting held
with the Northern Dakota County City Engineers with County
personnel, regarding this classification system. It was explained
that the County's classification of the "major arterial" is to
coincide with the State and Met Council's definition which will be
used in the overall statewide road turn back process. All major
arterials are anticipated to be classified as trunk highways under
the state jurisdiction.
The term "minor arterial" is meant to apply to all major County road
corridors.
The term "collector" is a broad category incorporating both county
roads and local collector(s) classifications.
Based on these definitions of future jurisdiction responsibilities,
the City staff is concerned about the State's proposed turn back of
TH 13 (Cedar Freeway to TH 110) and TH 3 (TH 55 to the south) to a
county level jurisdiction. Both the County and the City staff feel
that these trunk highways should remain under the state's
jurisdiction if they are declassified to a "minor arterial" status.
A-3
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Five
PUBLIC WORKS DEPARTMENT (continued)
Based on this review and discussions with the County, the Public
Works Director is requesting Council's concurrence to adopt the
County's functional classification system with the appropriate
reservations regarding jurisdictional turn backs.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the preliminary
highway functional classification system as presented by Dakota
County, subject to objections regarding proposed trunk highway
turn backs.
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Six
There are five
(5)
items on the agenda referred
to as consent
items requiring
one (1)
motion by the City Council.
If the City
Council wishes to discuss
any of the items in further
detail, those
items should be
removed
from the Consent Agenda and
placed under
Additional Items
unless the
discussion required is brief.
PERSONNEL ITEMS
A. Personnel Items --There are five (5) items to be considered under
Personnel Items at this time.
1. Part -Time Building and Ground Maintenance Worker --Approximately
30 applications were received for this part-time permanent position
which was newly created in the 1987 budget. After screening of all
the applications, seven applicants were invited to the Eagan
Municipal Center for a personal interview. The applicants were
interviewed by Acting Chief Building Official Reid, Building and
Grounds Maintenance Worker Gilsrud and Administrative Assistant
Duffy. It was their unanimous recommendation that Kimalene Hazel be
hired for this position. Ms. Hazel has successfully completed the
City's physical examination requirement. Ms. Hazel is presently
employed and will be able to begin working with the City after
giving her present employer a one to two week notice.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
Kimalene Hazel as a Part -Time Building and Grounds Maintenance
Worker for the City of Eagan.
2. Contract Building Inspectors --Approximately 20 applications
were received by the City from self-employed persons interested in
serving as Contractual Building Inspectors. After screening these
applications, seven applicants were invited to the Eagan Municipal
Center for an interview. The interviews were conducted by Acting
Chief Building Official Reid, Construction Analyst Hanson and
Administrative Assistant Duffy. At the time of the interview, one
of the applicants withdrew. It is the recommendation of the
interviewers that Paul Dreelan and Ernest Aden be offered contracts
by the City as Contractual Building Inspectors. Both gentlemen have
both education in building inspection and experience in the building
trades. The contracts would call for service on an "as needed"
basis.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve contracts with
Paul Dreelan and Ernest Aden as Contractual Building Inspectors for
the City of Eagan.
1-5
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Seven
PERSONNEL ITEMS (continued)
3. Intern/Engineering-Planning Technician Assistant for the Park
Department --An internship was again approved for the Park Department
in the 1987 budget. This is a rather specialized internship and
requires that the applicants for this internship hold both park
planning and design experience and also engineering drafting
experience. Five applications were received for this position. The
applicants were interviewed by Director of Parks and Recreation Vraa
and Park Planner Sullivan. It is their recommendation that William
Bradley be hired to fill the temporary position of Park Planning -
Engineering Technician Assistant (Intern) for the Parks and
Recreation Department. The effective date of this appointment will
be recorded as February 11, 1987.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
William Bradley as the Park Planning -Engineering Technician
Assistant (Intern) for the Parks and Recreation Department.
4. Reorganization/Typing Pool --The typing pool which operates in
the Department of Administration, but which is responsible for
typing material from all City departments, has been functioning with
three part-time Clerk Typists. It has been determined by City
Administrator Hedges, Administrative Assistant Duffy and
Administrative Secretary Finnegan that the typing pool would operate
more efficiently and there would be a better use of available space
and equipment if the typing pool were to consist of one full-time
Clerk Typist and two part-time Clerk Typists. The two part-time
Clerk Typists would each work when the other one was not working
(job sharing). In effect, this would mean that one work station
would be freed to use for one of the new positions which has been
approved in the 1987 budget. This change would not affect salary
and benefit renumerations as allowed for in the 1987 budget, with
the exception of insurance. The City would be responsible for
approximately an additional $10 per month for life and disability
insurance and approximately an additional $35 per month for health
insurance premiums. The Clerk Typist in the pool with the most
seniority, Jane Helebrant, has been approached regarding this
reorganization and she is agreeable to taking the full-time
position.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the time
reorganization in the typing pool in Administration to use one full-
time Clerk Typist and two part-time Clerk Typists (job sharing).
5. MIS Coordinator Salary --A new position for a Management
Information Systems Coordinator (MIS) was approved in the 1987
budget for Administration. Because this is a new position, the City
Council will have to officially set the salary for this position.
16
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Eight
PERSONNEL ITEMS (continued)
Because the City of Eagan is currently attempting to adjust salaries
to the City's Master Compensation Plan and this adjustment is phased
in over the next 1 1/2 years, it will be necessary to establish a
percentage of equity for this position at this time. This
percentage adjustment is equitable because other employees are not
at total equity at this point. The position of MIS Coordinator
falls into the exempt salary level K range. Other salaries in that
range are receiving from 76% of equity at this time to 96% of equity
at this time. It is the recommendation of City Administrator Hedges
and Administrative Assistant Duffy that the position of MIS
Coordinator be established at 85% of total equity according to the
City's compensation plan. This would mean that the City would
advertise an entry-level salary, ranging from $2,452 per month to
$2,525 per month. This is not the total salary range for the
position, it is only a range for entry and the actual salary will be
determined by the step level upon which this successful applicant
will be placed according to education and experience.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve setting the salary
for the new MIS Coordinator position in Administration at 85% of
total equity of the City's compensation plan. Therefore, the City
would advertise an entry level range $2,452 - $2,525 per month.
/7
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Nine
RUBBISH HAULERS LICENSES
B. Rubbish Haulers Licenses - Expert Disposal Inc. --An application
has been received from Roy Burt/Expert Disposal Inc. of Apple Valley
for a rubbish hauler's license in Eagan. Mr. Burt plans to have
four trucks operating in Eagan. He presently is licensed in
Bloomington, Columbia Heights, St. Paul, Minneapolis and Richfield.
Mr. Burt has provided the required licensing material: bond,
insurance, rates and paid fees.
There are currently fifteen (15) licensed rubbish haulers in the
City. All haulers have received a letter from the City
Administrator making them aware of the Solid Waste Abatement
Commission study to consider the consolidation of rubbish hauling
throughout the community. For a copy of the application submitted
by Expert Disposal Inc., refer to page 4?_.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a rubbish
hauler license to Roy C. Burt under the corporate name of Expert
Disposal Inc.
/9
3830 Pilot Knob Road CITY OF EAGAN 454-8100
P.O. Box 21-199 APPLICATION FOR LICENSE
Eagan, MN 55122
I, ROV C. BURT hereby make application for FXpFRT UT,$poSAI TN('_
�4 ) RUBE SH)HAULER License for the year 19&7 from the City of Eagan.
CITY:EAGAN ;"LIP55122:
BUSINESS NAME: :W FSI `ADDRESS:
i rZIP:
If corporation or partnership: Name & address of partners or corporate officers:
�� .►11 : , „►
Municipalities presently licensed: 131 r_f)MTNrT0 N' r0j IIAIRTA N1=TGHIS., ST_ pg(11 r MP(S _ RT ETBLD
Municipalities which have denied licenses to applicant: moNL"
-�.i:.r QZI 4 01. NQ • a6 r• 5 Ea
CHECK CORRECT BLANK
1. PLLMING & CESSPOOL INSTALLER & MN Master Plumbers License #
OUTSIDE SEWER & WATER CONNECTIONS $2000.00 Bond & Certificate of Insurance.
State Insurance No.
State Bond No.
2. WATER SOFTNER LICENSE State Water Cond. Contractors License.
Number
$2000.00 Bond & Certificate of Insurance.
3. WELL DRILLERS LICENSE MN State License #
$2000.'00 Bond & Certificate o_ Insurance.
4. X RUBBISH HAULERS LICENSE $40.00 First Truck, $20.00 each additional
truck. $2000.00 Bond & Certificate of
Insurance. ENCLOSE SCHEDULE OF RATES ALSO.
. 5. CIGARET'T'E LICENSE $25.00 a year each machine.
NUMBER OF MACHINES
6. KENNEL LICENSE $50.00 Initial & $25.00 Renewal.
MAKE CHECK PAYABLE TO: CITY OF EAGAN. ".Licenses - are issued - for a'- Calendar year
period (Jan.- Dec.) an there is NO PRORATED FEE on any license. Licenses will
be issued to individuals or firms who are qualified for the particular license applied
for. Failure to provide true and correct information shall constitute a violation
of the ordinace in question and in addition to penalities, the license of any applicant
may be revoked. -
OFFICE USE ONLY: LICENSE NO.
DATE ISSUED:
Agenda Information Memo,
February 17, 1987,. City Council Meeting
Page Ten
PLUMBING LICENSES
C. Plumbing Licenses --Enclosed on page is a list of plumbers
to be considered for new licensing in 198 .
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of
plumber licenses as presented.
a(9
PLUMBERS LICENSES
FEBRUARY 17, 1987
I. A & G Plumbing, Inc.
2. Alta Mechanical Contractors
3. J-Baars Plumbing & Heating
4. Bruckmueller Plumbing
5. D C Mechanical
6. Farmington Plumbing & Heating
7. Galaxy Mechanical Contractors, Inc.
8. H & H Plumbing
9. Hanson-Kleven Plumbing
10. Horwitz, Inc.
11. Klamm Mechanical Contractors
12. Major Mechanical
13. Motz Plumbing & Heating
14. Nybo-Peterson Company, Inc.
15. Roto -Rooter Services Co.
16. Southtown Plumbing, Inc.
17. Stant Plumbing & Heating Co.
18. Steinkraus Plumbing
19. Lee Stull Plumbing
20. Swanson & Schiager Plumbing
21. Valley Plumbing Co.
22. Robert Willie Plumbing
d/
WATER SOFTENER
1. Robert B. Hill Co.
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Eleven
AUTHORIZATION OF BIDS FOR MOWING EQUIPMENT
PARR AND RECREATION DEPARTMENT
D. Authorization to Advertise for Bids, Mowing Equipment for Parks
and Recreation Department --The 1987 budget provides for the
replacement of two (2) groundmasters mowing units and the
acquisition of one additional unit. The city of Burnsville Park and
Recreation Department is also seeking bids on identical mowing
units. Therefore, it is the recommendation that Eagan be allowed to
bid with the city of Burnsville in order to take advantage of the
best price possible, based on the assumption that the greater the
quantity the more favorable the price quote.
ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the seeking of
bids on mowing equipment and, further, that the bidding occur
jointly with the city of Burnsville.
Agenda Information Memo,
February 17, 1987, City Council sleeting
Page Twelve
PROJECT 493, RECEIVE FEASIBILITY REPORT
R
ORDEPUBLIC HEARING/GREENSBORO 2ND ADDITION
E. Project 493, Receive Feasibility Report, Order Public Hearing,
Greensboro 2nd Addition - Streets and Utilities --In response to
the petition received from the developer, the Council authorized
the preparation of a feasibility report for the installation of
streets and utilities to service the second phase of the Greensboro
development, north of Wescott Road and east of Lexington Avenue.
This report has now been completed and is being presented to the
Council for their consideration of scheduling a formal public
hearing to be held on March 17.
ACTION TO BE CONSIDERED ON THIS ITEM: To
report for Project 493 (Greensboro 2nd
Utilities) and order the public hearing to
a3
receive the feasibility
Addition - Streets and
be held March 17, 1987.
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Thirteen
PROJECT 486. E -Z AIR PARK - STORM SEWER
A. Public Hearing for Project 486, E -Z Air Park - Storm Sewer
(continued from February 3, 1987, City Council meeting) --On February
3, the public hearing was open to discuss the proposed storm sewer
improvements for the above referenced project. After presentation
of the details, representatives of Contract Beverages and McKee
Trucking Industry presented objections relating to the proposed
assessments and, subsequently, indicated reluctance in the
dedication -of the necessary easements to allow this project to
proceed. After discussion of various alternates and the inability
to review the necessity of the project with the owner of the E -Z Air
Park facility, the Council continued consideration and the public
hearing until the February 17 meeting.
Enclosed on pages 0i5 through(_ is a copy of the feasibility
report again presented for the Council's information and review
during this continued discussion.
A meeting was held with Mr. Nolan of the E -Z Air Park facility on
Thursday, February 12, to review previous discussions and options
available. A short reintroduction of the project and discussion of
available alternatives will be presented at the February 17 meeting.
In summary, the following options should be considered by the
Council:
1. Approve the project in its entirety and authorize the
acquisition of easements through condemnation if necessary.
2. Reduce the scope of the project to eliminate drainage from the
McKee and Contract Beverage property and require assessments at
the time of future connections.
3. Deny the project and acquire the E -Z Air Park facility to
provide adequate on-site storm water detention.
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing
and approve/modify/deny Project 486, E -Z Air Park (Storm Sewer) and,
if approved, authorize the preparation of detail plans and
specifications and easement acquisition.
-I ■
PROJECT No. 486
:.',
FILE No. 49406
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
ENGINEERS & ARCHITECTS
ST. PAUL, MINNESOTA
as
Bonestroo, Rosene, Anderlik & Associates, Inc.
2335 W. Trunk Highway 36 Engineers & Architects
St. Paul, MN 55113
612.636-4600
January 2, 1987
Honorable Mayor and City Council
City of Eagan
3830 Pilot Knob Road
Eagan, Minnesota 55122
Re: E -Z Air Park
Storm Sewer Improvements
Project No. 486
File No. 49406
Dear Mayor and Council:
Otto G. Bonesnoo, P.E.
Robert W. Rosen, P.E.
Joseph C. Anderlik, Y.E.
Bradford A. Lemberg, P.E.
Richard E. Turner, P.E.
Jumes C. Olson, P.E.
Glenn R. Cook, P.E.
Keith A. Gordon. P.E.
Thomas E. Noyes, P.E.
Richard W. Faster, P.E.
Robert G. Schunichr. P.E.
Marvin L. Survala, P.E.
Donald C. Burgardt, P.E.
Jerry A. Bourdon, P.E.
Mark A. Hanson, P.E.
Ted K. Field, P.E.
Michael T. Rautmann, P.E.
Ruben R. Pfeffrrle, P.E.
David O. Luskoia. P.E.
Thomas W. Peterson, Y.E.
Michael C. Lynch. P.E.
Karen L. Willis, P.E.
James R. Muland, P.E.
Kenneth P. Anderson. P.E.
Keith A. Bachmann, P.E.
Murk R. Rolls, P.E.
Ruben C. Russek, A.I.A.
Thomas E. Angus. P.E.
Scott L. Young, P.E.
Charles A. Erickson
Leo M. Pawelsky
Harlan M. Olson
Susan M. Eberlin
Enclosed is our report for E -Z Air Park, Project No. 486. This report covers
storm sewer improvements and includes a preliminary assessment roll.
We would be pleased to meet with the Council and other interested parties at a
mutually convenient time to discuss any aspect of this report.
Yours very truly,
BONESTIZOO ROS7NE, ANDERLIK & ASSOCIATES, INC.
Mar A. Ranson
MAH/ ae s
I hereby certify that this report was prepared
by me or under my direct supervision and that
I am a duly Registe ed Professional Engineer
under the laws of t�t�rf Minnesota.
`%,r
Mark A. Hanson
Date:_ January 2, 1987 Reg. No. 14260
Approved by: tls-c.0 a r
Department of Public Works
Date: %
133le
py4ei'
SCOPE: This project provides for storm sewer improvements for E -Z Air Park.
E -Z Air Park is located east of Lexington Avenue and south of the Chicago
Milwaukee Railroad near T.H. No. 55. E -Z Air Park provides for parking and a
shuttle service between the airport and their parking facility. E -Z Air Park
is proposing to expand their existing parking facility by approximately seven
(7) acres requiring storm sewer improvements.
FEASIBILITY AND RECO,'UENDATIONS: The project is feasible from an engineering
standpoint and is in accordance with the Master Storm Sewer Plan. The project
can best be carried out as one contract.
DISCUSSION: Storm water runoff from the existing E -Z Air Park facility is
presently discharged into a shallow open ditch located along the south side of
the Chicago Milwaukee Railroad. Storm water is further conveyed through an
existing 36 inch CMP located beneath the railroad tracks east of the E -Z Air
Park facility and is discharged north into an overland drainage swale located
in the large parking area east of the K. W. McKee Inc. building. The runoff
is then discharged into an open ditch along T.H. No. 55 into two - 54 inch
equivalent arch pipes beneath T.H. No. 55 which discharges to an open ditch to
Pond FP -1. The drainage area located south of the Chicago Milwaukee Railroad
discharging through the existing 36 inch CMP is 69 acres of which 15 acres is
included in E -Z Air Park.
Storm sewer proposed herein is shown on the drawing located at the back of
this report. As noted, the proposed storm sewer alignment does not follow the
existing overland drainage alignment. In an effort to provide a more economi-
cal storm sewer system it is recommended the storm sewer be constructed bet-
ween the K. W. McKee Inc. westerly building and Contract Beverages, Inc. This
alignment also enables runoff to be collected in the loading dock area located
between the two buildings and conveyed directly to the two arch culverts
-1331e Page 1.
a '7
beneath T.H. No. 55. Presently, the runoff collected in the loading dock area
must percolate through two sump manholes. South of the Chicago Milwaukee
Railroad the storm sewer system is designed to convey only that runoff genera-
ted from and between the E -Z Air Park facility and Lexington Avenue (approxi-
mately 45 acres). The remaining 24 acres will continue to run through the
existing 36 inch CMP and east of the K. W. McKee Inc. building. Therefore,
any future storm sewer improvements required in this area would be constructed
within the existing swale located east of the K. W. McKee Inc. and would be
capable of conveying the 24 acres located south of the Chicago Milwaukee Rail-
road.
EASEMENTS AND PERMITS: Permanent and temporary easements are required from
E -Z Air Park and Contract Beverages, Inc. Permits will be required from the
Chicago Milwaukee Railroad to jack or auger storm sewer beneath their tracks
and from Mn/DOT to discharge into their ditch along T.H. 55.
AREA TO BE INCLUDED:
ASSESSMENT AND CONSTRUCTION AREA
EAGANDALE CENTER INDUSTRIAL PARK NO. 2
Lot 6
ROBERT O'NEILL HOMESTEAD
Part of Lots 7 and 8 - Parcel 0.81-00 Contract Beverages, Inc.
Part of Lots 7 and 8 - Parcel 082-00 K. W. McKee
COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at
the back of this report. The total estimated project cost is $199,040, which
includes contingencies and all related overhead but does not include any costs
associated wih easement acquisition. Overhead costs are estimated at 30
percent and include legal, engineering, administration and bond interest.
133le
Page 2.
a Y.
ASSESSMENTS: Assessments are proposed to be levied against the benefitted
property. A preliminary assessment roll is included at the back of this
report in Appendix B. These assessments will be spread over a period of time
as determined by the City Council at the Public Hearing. The interest rate
will be based upon the latest bond sale at the time of the final assessment
hearing. All lateral costs will be revised based on final costs.
Trunk area storm sewer for this area has been previously assessed as part
of Project 302 and 383. It is proposed to assess lateral storm sewer based on
the benefit received for storm sewer constructed within that parcel. E -Z Air
Park is proposed to be assessed for that lateral storm sewer which is con-
structed adjacent to the Chicago Milwaukee Railroad and 50 percent of the
jacking cost. It is also proposed to assess an 18 inch lateral equivalent for
that storm sewer constructed within the loading dock area between K. W. McKee
Inc. and Contract Beverages, Inc. and an 18 inch equivalent for that storm
sewer constructed from the loading dock area to the ditch along T.H. No. 55.
It is assumed for purposes of this report that the bituminous removal and
patching will not be included in the lateral assessment for storm sewer.
REVENUE: Revenue sources to cover the cost of this project are as follows:
Project Cost Revenue Balance
Storm Sewer $199,040
Lateral Assessment $57,310
$199,040 $57,310 $-141,730
The anticipated project deficit for this project is $-141,730.
1331e Page 3.
a 9
133le
PROJECT SCHEDULE
Present Feasibilty Report
Public Hearing
Approve Plans and Specifications
Open Bids/Award Contract
Construction Completion
Final Assessment Hearing
Page 4.
3 0
December 16, 1986
February 3, 1987
April 1987
May 1987
August 1987
September 1987
APPENDIX A
PRELIMINARY COST ESTIMATE
E—Z AIR PARK
STORM SEWER IMPROVEMENTS
PROJECT NO. 486
100
Lin.Ft.
48"
RCP arch storm sewer in place @ $90/L.F.
$ 9,000
310
Lin.Ft.
48"
RCP storm sewer in place @ $70/L.F.
21,700
100
Lin.Ft.
36"
RCP arch storm sewer in place @ $80/L.F.
8,000
370
Lin.Ft.
33"
RCP storm sewer in place @ $46/L.F.
17,020
50
Lin.Ft.
Jack or auger 33" RCP storm sewer in place @ $200/L.F.
10,000
320
Lin.Ft.
30"
RCP storm sewer in place @ $40/L.F.
12,800
350
Lia.Ft.
24"
RCP storm sewer in place @ $32/L.F.
11,200
150
Lin.Ft.
18"
RCP storm sewer in place @ $26/L.F.
3,900
5
Each
Std.
4' diameter manhole with casting @ $1,000/each
54000
2
Each
Std.
6' diameter manhole with casting @ $1,500/each
3,000
2
Each
Std.
CB with casting @ $800/each
1,600
6
Cu.Yd.
Rip
Rap @ $50/cu.yd.
300
1,800
Sq.Yd.
Remove
bituminous pavement @ $2/sq.yd.
3,600
1,800
Sq.Yd.
Bituminous mixture for patch @ $20/sq.yd.
36,000
200
Ton
Class
5 aggregate base @ $7/ton
1,400
0.7
Acre
Seed
with topsoil and mulch @ $1,000/acre
700
300
Sq.Yd.
Sod with topsoil @ $2/sq.yd.
600
$145,820
+5% Contingencies
7 290
$153,110
+30% Legal, Engrng., Admin. & Bond Interest
451930
TOTAL
$199,040
1331e Page 5.
C3 /
APPENDIX B
PRELIMINARY ASSESSMENT ROLL
E -Z AIR PARK
STORM SEWER IMPROVEMENTS
PROTECT NO. 486
PARCEL DESCRIPTION TOTAL ASSESSMENT
Ea,;andale Center Industrial Park No. 2
Lot 6 $ 33,420
Robert O'Neill Homestead - Part of Lot 7
K. W. McKee Inc. - Parcel 082-00 $ 11,945
Contract Beverages, Inc. - Parcel 081-00 11,945
$ 57,310
1331e Page 6.
J� a--
E - Z AIR PARK
PROJECT No. 486
STORM SEINER IMPROVEMENTS
EAGAN, MINNESOTA
".-33
BONESTR00, ROSENE, ANDERUK
& ASSOCIATES, INC.
Engineers & Architects
St. Paul, Minnesota
Dote: JAN. 1FF N
986
Comm. 49406 0.
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Fourteen
PROJECT 487. BRAUN COURT (STREETS
B. Public Hearing for Project 487, Braun Court - Streets --On
January 20, the Council received a feasibility report for the
installation of the proposed Rahn Court cul-de-sac and scheduled the
public he ring to be held February 17. Enclosed on pages
through is a copy of the feasibility report that was prepared
after discussion with all affected property owners at a neighborhood
meeting on January 16.
However, we have received a request from one of the property owners
to continue this public hearing to March 17, due to their inability
to attend this public hearing. This continuation would also allow
the staff to hold another public hearing to discuss and resolve a
few of the remaining outstanding issues regarding this proposed
improvement. A copy of the letter is enclosed on page
ACTION TO BE CONSIDERED ON THIS ITEM: To continue the public hearing
for Project 487 (Braun Court - Streets) to March 17, 1987.
'3V
REPORT
FOR
BRAUN COURT
STREET IMPROVEMENTS
PROJECT 487
EAGAN, MINNESOTA
FILE N0.49408
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
ENGINEERS & ARCHITECTS
ST. PAUL, MINNESOTA
35
r
%+
eonestroo, Rosene, Anderlik &Associates, Inc.
O
t2335 W. Trunk Highway 36 Engineers & Architects
Paul, MN 55113
.636.4600
January 20, 1987
Honorable Mayor and Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Re: Braun Court
Street Improvements
Project No. 487
Our File No. 49408
Dear Mayor and Council:
Otto G. Bonesnoo. P.E.
Ruberr W. Rosene. P.E.
Jwrph C. Andrdtk. P.E.
Bradford A. Leotberg, P.E.
Richard E. Turner, P.E.
Jumes C. Olson. P.E.
Glenn R. Cook, P.E.
Keith A. Gordon, P.E.
Auris E. Noyes, P.E.
Richard W. Foster, P.E.
Robert G. Schuacht, P.E.
Marvin L. Sorvalu, P.E.
Donald C. Burgardi, P.E.
Jerry A. Bourdon, P.E.
Murk A. Hanson, P.E.
Ted R. Field, P.E.
Michael T. Ruuonunn.
Robert R. PJryJerd•. 1'.V
David O. Lmkora, P.E.
Thomas W. Perenun. P.E.
Michael C. Lynch. Y.E.
Karen L. Wdlis, P.E.
James R. Afuland, P.E.
Kenneth P. Anderton. P.E.
Keith A. Hat hmmnn, !'. L.
Mark R. Rolfs,
Robert C. Ritmek, A.I.A.
Thais E. Angus. Y.E.
Shin L. Yu un X. P.E.
Charles A. Ern'ks—
Leo M. Pawe6ky
Harlan M. Ohon
Susan Af. Eberhn
Enclosed is our report for Braun Court, Project No. 487. This report covers
street improvements and includes a preliminary assessment roll.
We would be pleased to meet with the Council and other interested parties at a
mutually convenient time to discuss any aspect of this report.
Yours very truly,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
Vl//7)r -41-e-- -
Thomas E. Angus
TEA:li
I hereby certify that this report was prepared
by me or under my direct supervision and that
I am a duly Registered Professional Engineer
under the laws of t S"ate, f Minnesota.
Mark A. Hanson
Date: January^20, 1987
r
lA� i X� �'
Approved By /
Department of Public Works
Date: /-ad d %
1625e
30 Year
Anniversary
,-�
Reg. No. 14260
SCOPE: This project provides for the construction of a new street, Braun
Court, along the north side of Braun Sunrise Addition and west from Drexel
Court. The proposed improvement would include grading and construction of a
cul-de-sac to City of Eagan residential street standards with concrete curb
and gutter and bituminous paving.
FEASIBILITY AND RECOMMENDATION: The project is feasible from an engineering
standpoint and is in accordance with the Master Street Plan for the City of
Eagan. The project can best be carried out as -a joint contract with proposed
improvements to Nancy Circle, City Project No. 482.
DISCUSSION: The area to be served by the cul-de-sac has access to Pilot Knob
Road from a private driveway. Because of the proposed improvements to Pilot
Knob Road, it has become desirable to limit access to Pilot Knob Road and pro-
vide a new access to Drexel Court from the area.
For this project, it is proposed to construct Braun Court to a 28' wide
bituminous street and a 40' radius cul-de-sac with concrete curb and gutter.
As part of the project, it is proposed to provide four additional sanitary
sewer and water services to areas abutting the cul-de-sac for future lot de-
velopment. Storm sewer is also proposed to provide drainage from both the
cul-de-sac and a low area south of the cul-de-sac.
Borrow material will be required for the project to complete the grading
of the street. It is assumed that this material will come from land adjacent
to and north of Braun Court.
EASEMENTS: A drainage and utility easement exists over the north 30' of Braun
Sunrise Addition. Street right-of-way over the same 30' adjacent to Lot 2,
Block 1, and a 55' diameter half cul-de-sac along with 25' half right-of-way
west of Lot 2, Block 1 is proposed to be acquired from Lot 1, Block 1 of Braun
Sunrise Addition. It is proposed to acquire a 25' street right-of-way and a
55' diameter half cul-de-sac over Parcel 010-52 of the SW 1/4 of Section 15.
Page 1.
1625e
3�
Permanent drainage and utility easements will need to be acquired for the
storm sewer. Temporary construction easements will be required for construc-
tion of slopes, services and storm sewer. The estimated amount of right-ofway
and easements required from each parcel is listed below:
Parcel
Description
BRAUN SUNRISE ADDITION
Lot 1, Block 1
SW 1/4, SECTION 15
Parcel 010-52
TOTAL ...............
COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at
the back of this report and is summarized below:
Street $43,810
Services 7,670
TOTAL .................. $51,480
The total estimated project cost, $51,480, includes contingencies and all
related overhead but no easement acquisition costs. Overhead costs are esti-
mated at 30% and include legal, engineering, administration and bond interest.
ASSESSMENTS: Assessments are proposed to be levied against the benefited
properties. A preliminary assessment roll is included in Appendix B located
at the back of this report. All costs will be revised based on final costs.
The assessments will be spread over a period of 15 years. The interest rate
will be based upon the bond sale necessary to finance this public improvement.
1625e
Page 2.
Temporary
Drainage & Util.
Construction
Right -of -Way
Easement
Easement
(Acres)
(Acres)
(Acres)
0.30
0.01
0.02
0.30
0.03
0.30
0.60
0.04
0.32
COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at
the back of this report and is summarized below:
Street $43,810
Services 7,670
TOTAL .................. $51,480
The total estimated project cost, $51,480, includes contingencies and all
related overhead but no easement acquisition costs. Overhead costs are esti-
mated at 30% and include legal, engineering, administration and bond interest.
ASSESSMENTS: Assessments are proposed to be levied against the benefited
properties. A preliminary assessment roll is included in Appendix B located
at the back of this report. All costs will be revised based on final costs.
The assessments will be spread over a period of 15 years. The interest rate
will be based upon the bond sale necessary to finance this public improvement.
1625e
Page 2.
AREA TO BE INCLUDED:
Construction and Assessment Area:
BRAUN SUNRISE ADDITION
Lot 1, Block 1
Lot 2, Block 1
SW 1/4, SECTION 15
Parcel 010-52
SE 1/4, SECTION 16
Parcel 040-79
STREET: It is proposed to assess the street costs equally on a lot equivalent
basis for seven potential lots. The number of lot equivalents is based on ac-
cess to the proposed cul-de-sac and number of buildable lots as determined by
adjacent property owners.
Lot 2, Block 1, Braun Sunrise Addition has expressed a desire to relocate
the existing driveway from Drexel Court to Braun Court and therefore has been
included in the calculations of the seven benefitting lot equivalents.
SERVICES: It is proposed to assess the service costs equally on a per lot
basis to the existing parcels incorporating the benefiting proposed lots. The
number of services is based on the number of lots that are proposed to be de-
veloped by adjacent property owners.
REVENUE SOURCES: Revenue sources. to cover the cost of this project are esti--
mated to be as follows:
Street Project Cost Revenue Balance
Street $43,810
Assessment $43,810
$43,810 $43,810 - 0 -
1625e Page 3.
3�1'
Services
Services
$ 7,670
Assessment $ 7,670
$ 7,670 $ 7,670 - 0 -
All costs for this project are proposed to be assessed, therefore, there
are no funds required from any City funds.
PROJECT SCHEDULE
Present Feasibility Report January 20, 1987
Public Hearing February 17, 1987
Approve Plans and Specifications March 17, 1987
Open Bids/Award Contract April/May, 1987
Construction Completion Fall, 1987
Final Assessment Hearing Winter, 1988
First Payment Due with Real Estate Taxes May, 1989
Page 4.
1625e
A. STREETS
LUMP SUM
1,500 Cu.yds.
200 Lin.ft.
2 Each
1 Each
50 Cu.yds.
50 Cu.yds.
50 Lin.ft.
710 Ton
40 Ton
145 Ton
145 Ton
7 Ton
18 Ton
80 Gals.
1,000 Lin.ft.
3 Each
1 Each
900 Sq.yds.
0.5 Acre
1625e
APPENDIX A
PRELIMINARY COST ESTIMATE
BRAUN COURT
STREET IAPROVEKENT
PROJECT NO. 487
Clear and grub @ $1,000.00/L.S.
$ 1,000
Common excavating @ $2.50/cu.yd,
3,750
12" RCP Storm sewer @ $20.00/lin.ft.
4,000
12" RCP Apron w/T.G. @ $500.00/ea.
1,000
Std. CBMH w/cstg. @ $1,000.00/ea.
1,000
Subgrade correction @ $5.00/cu.yd.
250
Aggregate backfill @ $7.00/cu.yd.
350
Curb & gutter removal @ $2.00/lin.ft.
100
Class 5, 100% crushed aggregate base @ $7.00/ton
4,970
Class 5, 100% crushed aggregate (Driveway) @ $7,00/ton
280
Bituminous base course @ $13.50/ton
1,958
Bituminous wear course @ $15.50/ton
2,250
Bituminous wear course (Driveway) @ $17.00/ton
119
Bituminous material for mixture @ $150.00/ton
2,700
Bituminous material for tack coat @ $1.50/gal.
120
Surmountable concrete curb & gutter @ $5.00/lin.ft.
5,000
Manhole Adjustment @ $200.00/each
600
Gate Valve Adjustment @ $100.00/each
100
Sodding @ $2.00/sq.yd.
1,800
Seed w/fertilizer & mulch @ $1,500.00/Ac.
_750'
Total
$32,097
+5% Contingencies
1,605
$33,702
+30% Legal, Engrng., Admin. & Bond Interest
10,108
TOTAL STREETS .....................................
$43,810
Page 5.
B. SERVICES
4
Each
Connect to existing sewer @ $300.00/each
24
Lin.ft.
4" PVC Risers @ $12.00/lin.ft.
190
Lin.ft.
4" PVC Sewer service @ $7.00/lin.ft.
200
Lin.ft.
1" Copper water service @ $8.00/lin.ft.
4
Each
1" Corporation stop @ $150.00/each
4
Each
1" curb stop @ $75.00/each
10
Cu.yds.
Improved pipe foundation @ $10.00/cu.yd.
200
Lin.ft.
Mechanical trench compaction @ $1.00/lin.ft.
Total
+5% Contingencies
+30% Legal, Engrng., Admin. & Bond Interest
TOTAL SERVICES ....................................
Page 6.
1625e
$ 1,200
288
1,330
1,600
600
300
100
qnn
$ 5,618
281
$ 5,899
1,771
$ 7,670
APPENDIX B
PRELIMINARY ASSESSMENT ROLL
BRAUN COURT
STREET IMPROVEMENT
PROJECT NO. 487
A. STREET
Parcel
Lot Equiv.
Description
(L.E.)
BRAUN SUNRISE ADDITION
Lot 1, Block 1
2
Lot 2, Block 1
1
SW 1/4, SECTION 15
Parcel 010-52
3
SE 1/4, SECTION 16
Parcel 040-79
1
TOTALS .......................
7
B. SERVICES
BRAUN SUNRISE ADDITION
Lot 1, Block 1 1
SW 1/4, SECTION 15
Parcel 010-52 3
TOTALS ...................... 4
Page 7.
1625e
ZO
Assessment Total
$6,259 $12,516
6,259 6,259
6,259 18,776
6,259 6,259
$43,810
$1,918 $ 1,918
1,918 5,752
$ 7,670
S UM."IARY
PRELIMINARY ASSESSMENT ROLL
BRAUN COURT
STREET IMPROVEMENT
PROJECT NO. 487
Parcel
Description
Street
BRAUN SUNRISE ADDITION
Lot 1, Block 1
$12,516
Lot 2, Block 1
6,259
SW 1/4, SECTION 15
Parcel 010-52
$18,776
SE 1/4, SECTION 16
Parcel 040-79
6,259
TOTALS ....................... $43,810
Page 8.
1625e
4�
Total
Services Assessm
$1,918 $14,434
--- 6,259
$5,752 $24,528
--- 6,259
$7,670 $51,480
� , 0
r 4
0 {`'0 -79
L L
` r L
PROPOSED
SERVICE STUBS-----
PROPOSED ;0
STORM SEWER ;
LPROPOSED STREET,
Q------ - 2 8' F - F i
010- 52
BRAUN SUNRISE ADDITION - 50' R.O.W
� I
55' R.O.W. I
Ex. STRUCTUR
(TYP) �,r """' f'` --PROPOSED LOT (TYP)
-Ex. DRIVEWAY
4 3 ��r�2, ( (TYP)
DREXELICOURT
PROPOSED IELOCAT , r
DRIVEWAY ENT
(TYP)
0 100
--��
SCALE IN FEET NORTH
BRAUN COURT
STREET IMPROVEMENT
PROJECT 487
EAGAN, MINNESOTA
4,5
BONESTROO, ROSENE, ANDERLIK
8 ASSOCIATES, INC.
Consulting Engineers 8 Architects
St. Paul, Minnesota
Date:Jan.,1987
Comm. 49408 Fig. No. 1
o/87
RECEMED FFEB 12 112S-7
Dear City Council,
Mrs. Harvey Braun has requested I represent her interests in all
proceedings regarding the proposed cul -de -sac --known as Braun court -.--'I
regretfully will not be able to attend the council meeting on February
17, when this issue will be brought before the council for discussion.
I would therefore like to request a continuance of this matter until
the March 17th City Council Meeting.
Thank you in advance for your patience and understanding in this
matter
Sincerely
Robert H. Braun
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Fifteen
DISTRICT 196 SCHOOL BOND ELECTION
A. Discussion of District 196 School Bond Election/Dr. R. J.
Rehwaldt, Superintendent --Dr. Rehwaldt has asked for the oppor-
tunity to appear on a regular City Council agenda to discuss
the proposed school bond referendem that is scheduled for March
10, 1987. The proposed bond issue includes an elementary school,
a middle school, a high school, renovation of Rosemount Middle
School, renovation and expansion of the District stadium and
the purchase of sites for future building. Dr. Rehwaldt has
asked for time on the agenda to discuss the importance and signifi-
cance of the issue with the City Council. For a copy of Dr.
Rehwaldt's letter refer to page/ -/2.
There is no formal action required on this item.
q7
INDEPENDENT SCHOOL DISTRICT 196
14445 DIAMOND PATH
ROSEMOUNT, MINNESOTA 55068
612-423-9449
December 30, 1986
Mayor Bea Blomquist
4504 Oak Chase Road
Eagan, MN 55123
Dear Mayor Blomquist:
MR.J. REHWALDT
SUPERINTENDENT
I am writing to ask for an opportunity to speak at a meeting of your city
council during February about growth and the upcoming District 196 school bond
election.
The 16 schools in District 196 have a capacity of 14,675 but are currently
filled with more than 16,000 students. When Deerwood Elementary opens next
fall, capacity will rise by 700 but enrollment will rise by almost 1,000.
Conservative projections show more than 24,000 students in the district by the
end of the century.
On March 10, 1987, District 196 voters will decide whether new schools should
be built and old facilities should be renovated to meet the space needs of
increasing numbers of students. The proposed bond issue includes an elemen-
tary school, a middle school, a high school, renovation of Rosemount Middle
School, renovation and expansion of the district stadium, and the purchase of
sites for future building.
I or another representative from District 196 would be happy to come to a
February council meeting at your convenience. Please call Carol Adams in my
office at 423-9400, extension 222, to make arrangements.
Thank you for your cooperation. I look forward to hearing from you.
Sincerely,
R. 1 dt
Superintendent
6SUPT/B-1
911
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Sixteen
RESIDENT REQUEST FOR FENCING BASEMENTS
A. Request by Resident to Consider Regulations for the Fencing of
Exposed Basements --Mr. Terry Bolling, who resides at 1059 Briar
Creek Road, is suggesting that the City Council consider an
ordinance that would require contractors and builders to fence all
exposed basement units during construction. Please refer to a
letter that was sent to the City by Mr. Bolling, which is enclosed
on page.
The City staff has researched this issue with the State Building
Code Division, our insurance company and with other communities.
The State Building Code Division has provided a mechanism to fence
or take other action in the event that a basement is declared as
unsafe by the city building inspector. For example, in the case
of Mr. Bolling, there was a basement dug adjacent to his property
and apparently, due to the inability to receive financing or a
change in plans by the builder, the plans to continue construction
of a home were temporarily suspended. After the basement was dug
it was left unattended. Water from heavy rains began to pocket in
the basement causing the hole to become a nuisance and unsafe area
within the neighborhood. The Uniform Building Code does allow for
cities to address these types of issues under (2) sections of the
Code. Please refer to a memo prepared by the Acting Chief
Building Official Doug Reid, enclosed on pages \_5/ through ,5�Z .
After contacting other communities, it has been their decision not
to fence .exposed basements while under construction. There is a
significant cost to be passed on to each homeowner and a risk that
becomes an enforcement issue for the city. If fences are not
properly constructed, is the City and/or builder liable if someone
should cross the fence and have an accident in the exposed hole?
The Director of Finance has contacted the City's insurance agent
and for a copy of his response, refer to a memo enclosed on page
Mr. Bolling has telephoned this office on several occasions to
express his concern for the safety of Eagan neighborhoods as homes
are constructed and basement sites are left unattended by the lack
of fencing or some other device. Mr. Bolling is planning to be
present to express his concerns to the City Council and request
that an amendment to the ordinance be given consideration.
ACTION TO BE CONSIDERED ON THIS ITEM:
amendment to the City Code that would
exposed basements during the construction
out the City.
q9
To approve or deny an
require fencing of all
of dwelling units through -
MR. THOMAS HEDGES
CITY ADMINISTRATOR
CITY OF EAGAN
DEAR MR, HEDGES,
TERRY C. BOLLING
1059 BRIAR CREEK ROAD
EAGAN, MN, 55123
454 - 1929
BEFORE I BEGIN WITH MY MAIN REASON IN WRITING THIS LETTER, I
WANT TO APOLOGIZE FOR THE LENGTH OF TIME IT HAS TAKEN ME TO
GET THIS TO YOUR OFFICE.
AS YOU MAY RECALL, I HAD TALKED TO YOU BY PHONE REGARDING THE
POTENTIAL DANGER OF OPEN FOUNDATIONS IN THE MANY NEW RESIDENTIAL
CONSTRUCTION SITES IN EAGAN,
MY CONCERN IS THE LONG PERIOD OF TIMES ( WEEKS ) MANY OF THESE
FUTURE BASEMENTS LIE UNCOVERED & UNSUPERVISED, COLLECTING LARGE
AMOUNTS OF WATER & MUD.
THE DEEP HOLES TIiEMSELVES ARE THREATENING ENOUGH TO CHILDREN -
BUT WHEN THEY START FILLING WITH WATER DURING OUR RAI`RlY SEASON,
THERE CAN BE 3 - 4 FEET OF ACCUMULATION AT A TIME, THE LARGE
AMOUNT OF CLAY IN THE SOIL IN EAGAN AREA MAKES ?MATER VERY HARD
TOABSORB INTO THE GROUND, GIVING IT A MUCH LONGER PERIOD OF
STANDING TIME.
AS I'M SURE MOST NEWLY ESTABLISHED RESIDENTIAL AREAS ARE, EAGANS
NEW DEVELOPEMENTS ARE MADE UP MAINLY OF YOUNGER FAMILIES WITH
YOUNGER CHILDREN. THE POTENTIAL FOR A REAL TRAGEDY, NO MATTER
HOW MUCH PARENTS PREACH THE DANGERS & CONSEQUENCES TO THEIR
CHILDREN, IS STILL THERE.
MY SUGGESTION TO THE CITY IS TO ESTABLISH AN ORDINENCE REQUIRING
ALL CONTRACTOR/BUILDERS IN A RESIDENTIAL AREA, TO HAVE A D.ETERAN`I'
OF SOME FORM7, DETERMINED BY THE CITY, TO DISCOURAGE THE POSSIBILITY
OF CHILDREN CLIMBING INTO, OR FALLING INTO THESE OPEN PITS OF
?TATER & MUD, N.S.P. FOR EXAMPLE, USES.A DURABLE, REUSABLE
FENCING LIGHT IN WEIGHT & FLORECENT IN COLOR AT AREAS THAT MAY
POSE A HAZARD TO THE PUBLIC, A SNOW FENCE IS ANOTHER POSSIBLITY,
EITIER ONE BEING MANY TIMES CHEAPER THAN A LAIN SUIT.
IF WE IGNORE THIS ISSUE, WE ARE NEGLECTING OUR CHILDREN THE
SAFETY WE AS PARENTS & CITY OFFICIALS SHOULD BE PROVIDING I
DON'T WANT MY CHILD TO BE THA L,.E IN A MILLION IT COULD HAPPEN TO,
110 ONE DOES.
I WANT TO THANK YOU FOR T,--ING TAME TO READ ICY LETTER AND DO HOPE
TO HEAR FROM YOU SOON.
TERRA C. ROLLING �Q
MEMO TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: DOUG REID, ACTING CHIEF BUILDING OFFICIAL
DATE: FEBRUARY 12, 1987
HE: FENCING OF CONSTRUCTION SITES
From a life safety standpoint, the above matter certainly warrants
consideration. Based on that fact, the Protective Inspections Department
initiated a study and compiled the following information.
Upon contacting the MN State Building Code Division, it was found that other
metropolitan area cities have encountered similar problems; however to their
knowledge, there has been no City Ordinance adopted within the metropolitan
area requiring the fencing in of construction sites. It was their
recommendation that we utilize Section 203 of the 1982 Uniform Building Code
as it relates to unsafe buildings or structures.
UNSAFE BUILDINGS OR STRUCTURES
See. 203. All buildings or structures regulated by this code which are
structurally unsafe or not provided with adequate egress, or which constitute
a fire hazard, or are otherwise dangerous to human life are, for the purpose
of this section, unsafe. Any use of buildings or structures constituting a
hazard to safety, health or public welfare by reason of inadequate
maintenance, dilapidation, obsolescence, fire hazard, disaster, damage or
abandonment is, for the purpose of this section, an unsafe use. Parapet
walls, cornices, spires, towers, tanks, statuary and other appendages or
structural members which are supported by, attached to, or a part of a
building and which are in deteriorated condition or otherwise unable to
sustain the design loads which are specified in this code are hereby
designated as unsafe building appendages.
All such unsafe buildings, structures or appendages are hereby declared to be
public nuisances and shall be abated by repair, rehabilitation, demolition or
removal in accordance with the procedures set forth in the Dangerous Buildings
Code or such alternate procedures, as may have been or as may be adopted by
this jurisdiction. As an alternative, the building official, or other
employee or official of this jurisdiction as designated by the governing body,
may institute any other appropriate action to prevent, restrain, correct or
abate the violation.
We feel that our current policy (as explained later in this memo) of handling
citizen complaints is in line with the requirements of this section.
Upon further research, we contacted three cities to verify what ordinances or
policies might exist. This department chose two cities - Eden Prairie and
Maple Grove - which are comparable to the growth Eagan is experiencing and one
established city - Bloomington. Eden Prairie will act only on a complaint if
no work has commenced on the structure for 180 days. This is the time period
set forth in Section 303d of the U.B.C. on expiration of permits.
si
Sec. 303(d) Expiration. Every permit issued by the building official under
the provisions of this code shall expire by limitation and become null and
void if the building or work authorized by such permit is not commenced within
180 days from the date of such permit, or if the building or :cork authorized
by such permit is suspended or abandoned at any time after the work is
commenced for a period of 180 days. Before such work can be recommended, a
new permit shall be first obtained so to do, and the fee therefor shall be one
half the amount required for a new permit for such work, provided no changes
have been made or will be made in the original plans and specifications for
such work; and provided further that such suspension or abandonment has not
exceed one year.
Any permittee holding an unexpired permit may apply for an extension of the
time within which he may commence work under that permit when he is unable to
commence work within the time required by this section for good and
satisfactory reasons. The building official may extend the time for action by
the permittee for a period not exceeding 180 days upon written request by the
permittee showing that circumstances beyond the control of the permittee have
prevented action from being taken. No permit shall be extended more than
once. In order to renew action on a permit after expiration, the permittee
shall pay a new full permit fee.
Maple Grove and Bloomington deal with this problem on an individual complaint
basis with no set time period. None of these above cities has an ordinance
concerning this matter.
The potential expense of this type of requirement is also of concern. We
contacted three builders who stated that the cost of fencing in a construction
site would be substantial - possibly $500-$1,000 - and would be passed on to
the homeowner as a cost of construction. This cost was estimated on the basis
of the initial installation of the fence and the need to provide adequate
openings to perform footing and foundation work. It would be necessary to
take the fence down and reinstall a minimum of six times. It was also stated
that the integrity of the fence could not be maintained.
INSURANCE ASPECTS (See attachment)
Based on the findings of this research it is this department's feeling that
our current policy, as follows, should be maintained:
Individual citizen complaints will be taken and inspected by
department staff within 24 hours, dependent upon the potential
hazard. If an unsafe condition is observed by an inspector, either
from a citizen complaint or upon his own inspection, the persons
responsible for the structure will be contacted immediately and
required to correct the hazard to the City's recommendations.
It is this department's advisement
past and hopefully, will continue to
Eagan.
ACTING CHIEF YtJILDING OFFICIAL
DR/js
that this policy has worked well in the
be a good protection for the citizens of
�a
MEMO TO: ACTING CHIEF BUILDING OFFICIAL REID
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE
DATE: FEBRUARY 12, 1987
SUBJECT: INSURANCE - BASEMENT HOLE FENCING
Bruce Medvec does not feel that insurance needs to be a considera-
tion. The City's liability would not be significantly affected
one way or the other. It would be a concern only if other cities
were doing it (fencing) making it a common practice while Eagan
was not doing it.
I \Q
Finance\ jP
irector/City Clerk
EJV/kf
6�5
Agenda Information Memo,
February 17, 1987, City Council Meetinq
Page Seventeen
WAIVER OF PLAT/B H GRACE CORPORATION
B. Waiver of Plat (B.H. Grace Corporation) to Split Three,
Duplex Lots, Lot 3, Block 1; Lot 1, Block 3; Lot 3, Block 3;
Rahn Ridge Addition --An application was presented to the Planning
Department requesting that three (3) duplex lots be split within
the Rahn Ridge Addition. The purpose for the waiver of plat
is create separate ownership parcels. For additional information
on this, refer to the Planning Department report, a copy is
enclosed on page,
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the
waiver of plat for the B. H. Grace Corporation for Rahn Ridge
Addition.
s11
CITY OF EAGAN
SUBJECT: WAIVER OF PLAT
APPLICANT: B.H. GRACE CORPORATION
LOCATION: RAHN RIDGE ADDITION
EXISTING ZONING: P.D. (PLANNED DEVELOPMENT)
DATE OF PUBLIC HEARING: FEBRUARY 17, 1987
DATE OF REPORT: FEBRUARY 12, 1987
REPORTED BY: PLANNING DEPT.
APPLICATION SUMMARY
An application has been submitted by the B.H. Grace Corporation
requesting Waivers of Plat on duplex lots in the Rahn Ridge Ad-
dition. These lots are being split for separate owner occupancy,
Lot -3, Block 1; Lot 1, Block 3; and Lot 3, Block 3. All lots
have separate utilities and meet Code setback requirements.
If approved, these Waivers of Plat shall be subject to all ap-
plicable Ordinances.
Agenda Information Memo,
February 17, 1937, City Council Meeting
Page .Eighteen
WAIVER OF PLAT/CINNATMON RIDGE STH ADDITION
C. Waiver of Plat for DeVries Builders, Inc., to Split Duplex
Lots 1-8, Block 1, Cinnamon Ridge 5th Addition --An application
was received by the Planning Department to request a waiver
of plat for the purpose of splitting several duplex lots identified
as Lots 1-8, Block 1, Cinnamon Ridge 5th Addition. This waiver
of plat is required to allow each duplex separate ownership.
For additional information on the item, refer to the Planning
Department report, a copy is enclosed on page S'7
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a waiver
of plat for Lots 1-8, Block 1, Cinnamon Ridge 5th Addition.
CITY OF EAGAN
SUBJECT: WAIVER OF PLAT
APPLICANT: DEVRIES BUILDERS INC
LOCATION: CINNAMON RIDGE 5TH ADDITION
EXISTING ZONING: P.D. 81-2
DATE OF PUBLIC HEARING: FEBRUARY 17, 1987
DATE OF REPORT: FEBRUARY 12, 1987
REPORTED BY: PLANNING DEPT
APPLICATION SUMMARY
An application has been submitted by DeVries Builders requesting
Waivers of Plat in order to split Lots 1-8, Block 1, in the Cinnamon
Ridge 5th Addition. These duplex lots have separate utility
frontages on Cinnamon Ridge Trail and meet all setback requirements.
If approved, these Waivers of Plat should be subject to all ap-
plicable Code requirements.
s7
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Nineteen
GAMBLING APPLICATION/RICHARD'S FOOD & LIQUOR
D. Gambling Application for City of Hope National Medical Center
at Richard's Food & Liquor --The City has received notice from
the State Gambling Board and further, an application from the
City of Hope National Medical Center for a pull -tab gambling
application at Richard's Food & Liquor. The applicants, Barbara
Katz, Gaming Manager, and Gary Grenz, Site Manager, have paid
the $250 investigation fee and successfully passed the investi-
gation of the Eagan Police Department.
Currently, the Lion's Club has a Class B license at Cedarvale
Lanes and the National MS Society has pull -tabs at Valley Lounge.
In order for the City of Hope National Medical Center Association
to be approved, it must be determined by the City Council as
to whether this is considered a local organization. According
to the recent amendment to the gambling ordinance, at least
15 members must be from the City of Eagan to constitute a local
purpose. Provided with the application is a list of 15 persons
who are more than likely contributors or possibly active in
this organization.
Also enclosed without page number is a copy of the application
and support information that explains the City of Hope National
Medical Center organization.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a gambling
license application from the City of Hope National Medical Center
for pull -tabs at Richard's Food & Liquor.
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Twenty
PRELIMINARY PLAT/TOWN CENTRE 100 4TH ADDITION
CONDITIONAL USE PERMIT TO EXCEED THREE STORIES
E. Preliminary Plat for Town Centre 100 4th Addition, a 145,000
SF, 11 -Story Office Building and a Conditional Use Permit for Height
in Excess of 3 Stories on Approximately 5.3 Acres --A public
hearing was held before the Advisory Planning Commission at
their last regular meeting held on Thursday, January 29, 1987,
to consider an application submitted by the Federal Land Company
for a preliminary plat entitled Town Centre 100 4th Addition.
This plat consists of 145,000 SF, 12 -story office building in
addition to a conditional use permit that would allow for the
height to exceed three stories on approximately 5.3 acres located
on Outlot F of the Town Centre 100 lst Addition. Action was
taken by the Advisory Planning Commission to recommend approval
of both applications to the City Council.
For additional information on this item, refer to the Planning
and Engineering Department report, enclosed on pages Q through
-r7,3•
For a copy of the Advisory Planning Commission action, refer
to those minutes found on page(s)7�.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the
preliminary plat for Town Centre 100 4th Addition and a conditional
use permit to exceed the height of three stories for the construc-
tion of a 12 -story office building.
tel`-/
CITY OF RAGAN
SUBJECT: PRELIMINARY PLAT (TOWN CENTRE 100 4TH ADD.)
CONDITIONAL USE PERMIT
APPLICANT: FEDERAL LAND COMPANY
LOCATION: OUTLOT F, TOWN CENTRE 100 1ST ADDITION
EXISTING ZONING: CSC WITHIN TOWN CENTRE 100 P.D.
DATE OF PUBLIC HEARING: JANUARY 29, 1987
DATE OF REPORT: JANUARY 20, 1987
REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS
APPLICATION: Two separate applications have been submitted by
Federal Land Company for the Town Centre 100 4th Addition. The
first is to plat the 5.36 acre Outlot F of the Town Centre 100 1st
Addition for an 11 story, 145,000 sq. ft. office building. The
second application is a request for a conditional use permit to
allow a building in excess of 3 stories. The site is immediately
south of the existing 10 story Waterview Office Tower and abutts
Town Centre Drive to the south.
This site is designated CSC (Community
Shopping
Center) in the Eagan
Heights Commercial Park
P.D. Offices
of a general nature are a
permitted use in this
district as
long as
retail sales and
warehousing do not occur.
Neither is
proposed
with this building,
therefore, this proposal
is consistent
with the
P.D. agreement.
SITE PLAN: Two curb cuts on Town Centre Drive will provide access
to this site and each drive will connect to the Waterview Office
Tower to the north. The drive closest to the building will flow
uninterrupted to Yankee Doodle Road and thus acts more like a
private street. Therefore, staff recommends the removal of all
parking stalls on this drive. Code requires 624 parking.stal ls, 456
ten foot stalls on grade and 88 underground stalls have been
provided (544 total). With the removal of the stalls on the entry
drive and some in the 'throat': entry areas, the total on grade
becomes approximately 432 (520 total). If the stalls were a 9'
width, this number could be increased to about 470 (558 total). In
either case, there is a shortage of the amount required by strict r
office uses. Proof of parking could be provided on undeveloped
parcels to the east and west.. The Waterview Tower currently is 60%
leased and a proof of parking was done for that building. At this
time there is no evidence of a parking problem.
This building and skyway connection to the Waterview Tower will have
a mirrored blue glass finish and will be stepped back from the pond
on the west. Roof top decks will be constructed on the 6, 81 and
10th floors overlooking the pond. A ground floor plaza/passive
recreation area will also be provided, much the same as the Comsery
facility. This area will be heavily landscaped and will eventually
connect to the City's comprehensive trail plan, enabling employees
the benefit of walking to the commercial area to the west or O'Leary
Park to the southeast in the future.
M
The proposed landscape plan is compatible with that of the Waterview
Tower. However, additional green area along the east side of the
entry drive would be desirable to separate the large parking lot
from -the main circulation road. Also, additional pines with a
mixture of overstory and understory plant material should be
included in the 20' parking setback along Town Centre Drive to
provide year-round color, interest and screening.
UTILITIES: Sanitary sewer of adequate depth and capacity is readily
available within Town Centre Drive to service this proposal.
Water main of sufficient size, capacity and pressure is also
available within Town Centre Drive to service this development.
However, the 6" lateral stub to the property is not adequate to
service the proposed use and fire flow demands of this multi -story
office tower. Preliminary reviews indicate the need for a 12" water
service from Town Center Drive with internal 6" lateral extensions
to ensure proper placement of hydrants for fire protection. An
acceptable alternate to this 12" service would be an 8" water
lateral extension from Town Centre Drive with an interconnection to
the existing 8" stub servicing the existing 10 -story Waterview
office building from Yankee Doodle Road. Final detail size
requirements will be based on building plan submittals.
STREETS/CIRCULATION: Access to this development is proposed to be
obtained from Town Centre Drive which was recently completed to its
ultimate design section. It is also proposed to provide a
connection to the existing 10 -story office building parking lot
providing for a north/south corridor from Yankee Doodle Road to Town
Centre Drive through both parking lot facilities. Subsequently, it
is recommended that this driving aisle corridor be protected with
raised concrete medians and that no parking stalls take direct
access from this north/south cooridor.
As a part of the Planned Unit Development Agreement for the Eagan
Heights Commercial Park, it is required that an 8' bituminous
trailway be constructed along the north side of Town Centre Drive.
This trailway will be situated adjacent to this plat and along the
west property line to the internal pond on the northwest corner
interconnecting with the existing trail constructed with the
Waterview office Tower on Lot 1 (1st Addition) to the north.
The final parking lot design shall conform to all City standards and
design dimensions regarding parking stalls and driveway widths and
radii onto city streets.
GRADING & DRAINAGE: A detailed grading plan has not been submitted
for review by staff. Therefore, it is difficult to determine the
compatability of the proposed elevations of this development in
relationship to the adjacent properties. It is anticipated that
temporary slope easements will be required in the northeast corner
of the proposed parking lot.
The surface water runoff from this development will be directed to
the northwest into the internal pond (DP -20) or the northeast into
an internal storm sewer system which ultimately discharges into this
same pond. However, based on the controlled and high water flood
elevation of Pond DP -20 and the parking lot elevations in the
northeast corner, it is questionable whether this internal storm
sewer system can be designed to adequately handle the runoff from
this development. Subsequently, an emergency overfall drainage
swale will have to be provided through the construction of a berm to
allow ponded surface water runoff to flow towards Yankee Doodle Road
through the parking lot to the north. This berm accentuates the
grading problems previously discussed in this area.
Pond DP -20 has an existing outflow available to the Minnesota River
through a series of downstream ponds.
The surface water drainage directed to the west property line should
be intercepted with adequately sized catch basins and discharged
directly into the existing 36" trunk storm sewer outlet for Pond DP -
20.
Also, additional catch basin facilities shall be constructed at the
main entrance with Town Centre Drive.
ASSESSMENTS: All trunk area utility assessments have been
previously levied against this property in accordance with the
proper zoning for development. The only remaining outstanding
assessment is this development's proportionate share of the
condemnation acquisition costs of the overall pond on the north side
of Yankee Doodle Road. Because the condemnation costs are being
litigated, the final amounts are not available. However, this
development shall sign a waiver agreeing to its final proportionate
share.
EASEMENTS/RIGHTS-OF-WAY/PERMITS: All public right-of-way has
previously been dedicated with the original Town Centre 100 plat and
no additional dedications are required with this development.
A 10 foot trailway easement shall be dedicated along the west
boundary and a 5 foot trailway easement shall be dedicated adjacent
to Town Centre Drive to accommodate the interconnecting park
trailway system previously discussed.
A 20 foot utility easement shall be centered over the water main if
it is interconnected to the existing water main to the north
providing a looping between Town Centre Drive and Yankee Doodle
Road.
A ponding easement shall be dedicated in the northwest corner,
adjacent to Pond DP -20 to incorporate the 905 elevation.
Temporary slope easements shall be acquired from the adjacent
property as required by the final approved grading and drainage
plan.
r
CONDITIONS: TOWN CENTRE 100 4TH ADDITION
1, All standard platting conditions shall be adhered to.
2. The conditional use permit for the 11 story height shall be
approved.
3. The number of parking stalls and size should be resolved with
the preliminary plat conditions.
4. Additional handicapped stalls will be required and should be
placed much closer to the buildings along with drop curbs.
5. All parking stalls along the western entry drive shall be
removed.
6.A final landscape plan shall be included in the final plat
submission. This plan shall be on the approved grading plan.
A financial guarantee will also be required and not released
until afte, one full growing season
7.A detailed grading, drainage and erosion control plan shall be
submitted, reviewed and approved by staff prior to final plat
approval.
8.An 8' bituminous trailway shall be constructed from the
existing trailway around DP -20 to Town Centre Drive and along
the north side of Town Centre Drive adjacent to this
development.
9.Storm sewer facilities along the western boundary of this plat
shall connect directly into the existing outfall for Pond DP -
20.
10. An internal storm sewer system of sufficient size shall be
designed to handle the parking lot runoff towards the northeast
corner taking into consideration the restrictions placed by the
controlled and high water elevations of Pond DP -20. In
addition, emergency overflow drainage swales shall be designed
to allow flooded portions of the northeast corner parking lot
to discharge towards Yankee Doodle Road through Lot 1, Block 1,
of Town Centre 100 lst Addition.
11.Temporary slope easements shall be acquired from all adjacent
properties where dictated by an approved grading plan.
12.This development shall execute the appropriate waiver agreeing
to its proportionate share of assessments associated with the
storm water pond acquisition under Project 443 (0 -Neil pond).
13.A ponding easement shall be dedicated in the northwest corner
to incorporate the 905.0 elevation.
14.A 10 foot trailway easement along the west boundary and a 5
foot trailway easement along the south boundary of this plat
shall be dedicated for the required community.trailway system.
15.Proper water service and/or distribution system shall be
installed adequate to service the proposed multi -story office
building. `
63
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APC Minutes
January 29, 1987
Commission member McCrea expressed concern regarding drainage, which Mr.
Colon said would be resolved to the satisfaction of the City Engineering
department by providing the necessary linkage to certain pond area. In
addition, entrances and exits to the proposed shopping center would be
reviewed and approved by engineering prior to final plat.
A realignment of parking was suggested to prevent long straight rows with
concerns expressed, however, for elimination of unnecessary parking. Pursuant
to questions posed by member Voracek, staff indicated that many issues had to
be resolved before the actual number of parking stalls was determined and the
possibility of causing unloading to occur in the area designated for employee
parking, would be pursued. City Planner Runkle advised the Commission that
the City would be the co -permittee on the indirect source permit. For this
reason, Public Works Director Colbert suggested that staff would like to
review a traffic study prior to the next meeting, at which the proposal could
then be discussed. Mr. Colon indicated that a 30 day continuance would not be
objectionable to Federal Land Company.
McCrea moved and Wilkins seconded the motion to continue the matter for 30
to 60 days to allow the applicant and staff to work out the details and
conditions, in addition to reviewing the traffic study relative to the
indirect source permit. Discussion centered around the Commission's opinion
regarding the project, which was generally positive, as long as details were
worked out to the satisfaction of City staff. Elimination of parking stalls
by a sharing of parking for the theater and retail areas was acceptable, in
addition to proposing the interior court delivery of retail goods. It was
pointed out that the developer would be responsible for the cost of the
traffic analysis. Mr. Colbert suggested that the previous traffic analysis
provided by Mr. Jim Benshoof of Benshoof and Associates, would certainly be a
basis for the required analysis. All voted in favor except Hall who
abstained, based upon a conflict of interest.
TOWN CENTRE 100 4TH ADDITION - FEDERAL LAND COMPANY
PRELIMINARY PLAT & CONDITIONAL USE PERMIT
The second public hearing convened by Chairman Hall was in regard to the.
request of Federal Land Company for a preliminary plat for a 145,000 square
foot, 11 story office building, and a conditional use permit for height in
excess of 3 stories on approximately 5.3 acres located on Outlot F of the Town
Centre 100 1st Addition, in the northeast quarter of Section 15, east of
Denmark Avenue, abutting Town Centre Drive on the south, described as Town
Centre 100 4th Addition. City Planner Dale Runkle presented the application
indicating that the existing 10 story tower was using a portion of the area
for the proof of parking and that proof of parking would be proposed in an
additional area for the two office buildings.
� 7�
APC Minutes
January 29, 1987
Mr. Martin Colon on behalf of the land owner, Federal Land Company,
introduced Mr. Wayne Bishop of Walsh Bishop Associates, Inc., architects of
the project. Mr. Bishop described the glass building with balconies at
various levels facing the Water View pond, Minnesota River and downtown, with
an adjoining skyway to the 10 -story office tower, and lunch room. There being
no one present from the public to address the issue, the public hearing was
closed. Provisions for proof of parking was addressed, in addition to the
requirement for a larger water main stub from the trunk line in the street. A
question was raised whether skyways were presently adequately addressed in the
ordinance. Mr. Hall suggested that the parking requirement was excessive,
relative to other cities for this type of office use. In addition, there was
discussion in regard to 10 foot and 9 foot parking spaces, with the indication
that this type of office use would be basically requiring parking for
employees.
In regard to the conditional use permit for height variance, member McCrea
suggested that this was a good area for the concentration of tall buildings,
due to its location relative to major arteries and away from residential areas
and suggested that for this reason, the granting of such a conditional use
permit would not create a precedent for wholesale granting of height
variances. Mr. Runkle indicated that the ordinance provides a criteria for
the height variance, providing safeguards for future requests.
Trygg moved, Wilkins seconded the motion to recommend approval of the
preliminary plat, subject to the following conditions:
1. All standard platting conditions shall be adhered to.
2. The conditional use permit for the 11 story height shall be approved.
3. The developer shall provide the required number of parking stalls
required under ordinance, using a proof of parking, if necessary. Nine (9)
foot parking stalls shall be allowed, although ten (10) foot parking stalls
shall be required in an area located near the building and designated as
Visitor Parking.
4. Additional handicapped stalls will be required and should be placed
much closer to the buildings along with drop curbs.
5. All parking stalls along the western entry drive shall be removed.
6. A final landscape plan shall be included in the final plat submission.
This plan shall be on the approved grading plan. A financial guarantee will
also be required and not released until after one full growing season.
7. A detailed grading, drainage and erosion control plan shall be
submitted, reviewed and approved by staff prior to final plat approval.
8. An 8 foot bituminous trailway shall be constructed from the existing
trailway around DP -20 to Town Centre Drive and along the north side of Town
Centre Drive adjacent to this development.
x / 5S
APC Minutes
January 29, 1987
9. Storm sewer facilities along the western boundary of this plat shall
connect directly into the existing outfall for Pond DP -20.
10. An internal storm sewer system of sufficient size shall be designed
to handle the parking lot runoff towards the northeast corner taking into
consideration the restrictions placed by the controlled and high water
elevations of Pond DP -20. In addition, emergency overflow drainage swales
shall be designed to allow flooded portions of the northeast corner parking
lot to discharge towards Yankee Doodle Road through Lot 1, Block 1, of Town
Centre 100 1st Addition.
11. Temporary slope easements shall be acquired from all adjacent
properties where dictated by an approved grading plan.
12. This development shall execute the appropriate waiver agreeing to its
proportionate share of assessments associated with the storm water pond
acquisition under Project #443 (O'Neil Pond).
13. A ponding easement shall be dedicated in the northwest corner to
incorporate the 905.0 elevation.
14. A 10 foot trailway easement along the west boundary and a 5 foot
trailway easement along the south boundary of this plat shall be dedicated for
the required community trailway system.
15. Proper water service and/or distribution system shall be installed
adequate to service the proposed multi -story office building.
All voted yes, except Hall who abstained, due to a conflict of interest.
McCrea moved, Gustafson seconded the motion to recommend approval of the
requestfor conditional use permit to exceed the building height limitation.
All voted in favor except Hall who abstained, due to a conflict of interest.
PATRICK ADDITION - PRELIMINARY PLAT
The next public hearing convened by Chairman Hall was in regard to the
application of Delta Development for preliminary plat of Patrick Addition,
consisting of 8 single family lots in 7.4 acres located in part of the
southwest quarter of Section 25, south of Atlantic Hills Drive and east of
Dodd Road. The proposed plat formerly described as the Dineen Addition, which
was never finalized, was described by City Planner Dale Runkle. He indicated
that a cul-de-sac off of Dodd Road was the only possibility for development,
due to the location of the property between Hay Lake and Overhill Farm
Addition. He also described some severe topography resulting in somewhat of a
hardship for the request of less than an 85 foot frontage for Lot 7 by the
developer.
X ?&
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Twenty -One
PRELIMINARY PLAT/PATRICK ADDITION
F. Preliminary Plat for Patrick Addition Consisting of 8 Single -
Family Lots on 7.4 Acres --A public hearing was held before the
Advisory Planning Commission at their last regular meeting held
on Thursday, January 29, 1987, to consider an application for
a preliminary plat entitled Patrick Addition. This plat consists
of 8 single-family lots on 7.4 gross acres. The Advisory Planning
Commission is recommending approval of this plat.
For additional information on this item, refer to a copy of
the Planning and Engineerin Department reports, copies are
enclosed on pages' 9 through for your review.
The Advisory Parks and Recreation Commission has reviewed the
proposed plat and is recommending a cash dedication requirement
at the time of final plat approval.
For action that was taken by the Advisory Plan.,ng Commission,
refer to a copy of those minutes, found on page(s)2 — 9.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the
preliminary plat entitled Patrick Addition as presented.
7
CITY OF EAGAN
SUBJECT: PRELIMINARY PLAT (PATRICK ADDITION)
APPLICATION: DELTA DEVELOPMENT
LOCATION: SW 1/4 OF SECTION 25
EXISTING ZONING: R-1, SINGLE FAMILY
DATE OF PUBLIC HEARING: JANUARY 29, 1987
DATE OF REPORT: JANUARY 20, 1987
REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS
APPLICATION: An application has been submitted by Delta
Development, requesting a preliminary plat for the Patrick Addition.
This plat consists of 8 single family lots on 7.4 gross acres. This
triangular site is located along the southern portion of Hay Lake,
east of Dodd Road. The gross density is 1.1 units per acre.
SITE PLAN: A single cul-de-sac from Dodd Road will provide access
to these 8 lots. Lots 1-5 will have frontage on Hay Lake, a General
Development Lake, as designated by the City's Shoreland Ordinance.
These lots must have building setbacks a minimum of 50' from the
Ordinary High Water Mark (OHWM) and have a minimum 75' of lakeshore.
The submitted plan will be able to meet these requirements. All
lots are above the 12,000 S.F. requirement and with the exception of
Lot 7, meet the 85' width at the setback line. Since Hay Lake is
subject to the Shoreland Ordinance, special effort should be made to
keep the water quality in its current condition through strict
erosion control methods. Currently, the land is vacant and there is
no significant vegetation.
UTILITIES: Trunk sanitary sewer presently exists along the northern
portion of this proposed development adjacent to Hay Lake and is of
sufficient size and capacity to handle this proposed development.
An internal lateral system will have to be provided to service all
newly created lots with a single connection to this trunk facility
at an existing manhole.
Water main of sufficient size and pressure is immediately available
along the west side of Dodd Road. An internal lateral distribution
system will have to be provided servicing all lots. Due to the
limited number of lots and the remote location of any additional
water facilities, looping of the system will not be required.
MR,
GRADING AND DRAINAGE: The general slope of this property provides
for surface drainage directly into Hay Lake on the north side of
this plat. The existing topography of this parcel results in a 13%
slope from the south towards Hay Lake, requiring cuts and fills over
the entire site to bench the cul-de-sac and adjacent house pads for
ultimate development. The site plan submitted showed the garage
being located on the uphill side of the houses. In order to
minimize the grading impact, potential encroachment in Hay Lake and
to minimize excess driveways, it is recommended that the lots on the
north side of the cul-de-sac adjacent to Hay Lake have the garages
located on the lower elevation of the building pad.
All front yard drainage and street surface water runoff will be
directed to two newly installed catch basins at the intersection
with Dodd Road and connect to the existing storm sewer outlet for
Hay Lake. The ultimate outlet will be the Minnesota River upon
completion of the Holland Lake trunk storm sewer outlet presently
under construction and scheduled for completion prior to full
development of this addition.
It is recommended that a double catch basin be constructed at the
north side of this internal street intersection with Dodd Road to
intercept the east curb line of Dodd Road drainage prior to crossing
the intersection.
Extensive erosion control measures will have to be implemented to
protect erosion and sediments into Hay Lake. In addition to
proposed erosion control fences, it is recommended that a temporary
diversion dike be constructed and maintained concentrating runoff
into a temporary sedimentation basin on the north side of Lot 1
until permanent vegetation restoration has been completed.
EASEMENTS, RIGHT-OF-WAY AND PERMITS: Forty foot half right-of-way
requirement for Dodd Road is being provided with the platting of
this property. A ponding easement shall be dedicated on the plat
incorporating the 911.0 elevation. In addition to the common lot
line drainage and utility easements required with this plat, an
additional utility easement of sufficient width shall be provided
for the sanitary sewer lateral from Patrick Circle to its connection
with the existing trunk sanitary sewer along the common lot line of
Lots 1 and 2.
Hay Lake is a protected wetland under the jurisdiction of the
Department of Natural Resources (DNR). Any encroachment or filling
will require the acquisition of the appropriate DNR permit.
The proposed 50' right-of-way for this cul-de-sac is acceptable due
to the limited number of lots being serviced.
All other regulatory agency permits (MPCA, MWCC, etc.) will have to
be obtained prior to construction.
91
ASSESSMENTS: Trunk area sanitary sewer, water main and storm sewer
assessments have been previously levied against this property.
However, the trunk area storm sewer assessment did not incorporate
the total net assessable area. This unassessed portion relates to
the vacated portion of the old alignment of Dodd Road which has
since been reconveyed.to the property owner and included in this
plat as developable land area.
Also, when Dodd Road was upgraded under Project 241, a partial
residential equivalent was assessed with the remainder to be the
responsibility of the property when it developed or the final phase
construction of Dodd Road, whichever occurred first. Subsequently,
this development will be responsible for the proportionate share of
the residential equivalent previously unassessed. Also, the City's
comprehensive trailway system requires this development to be
responsible for its frontage of a trailway along Dodd Road.
The following summarizes the additional assessment obligations
associated with the development of this property. All final rates
will be based on rates in effect at the time of final plat approval
and final plat dimensions.
ITEM QUANTITY RATE AMOUNT PROJECT #
Dodd Rd -Partial Resi- 284 Ft. $8.70/FF $2,470.80 241
dential Equivalent
Trunk Area Storm 62,655 SF $0.053/SF $3,320.72 326
Sewer
Trailway 284 Ft. $12.44/FF $3,521.60 241
TOTAL $9,313.12
Q
CONDITIONS: PATRICK ADDITION
1.All standard plat conditions shall be adhered to.
2 -.Lots 1-5 shall be subject to all requirements of the City's
Shoreland Ordinance.
3.The eastern property line of Lot 7 shall be shifted further
east in order to provide a minimum width of 85' at the setback
line.
4.This plat shall be subject to a Parks Dedication fee.
5.A lateral storm sewer system shall be installed along the east
gutter line of Dodd Road from the intersection to the existing
trunk storm sewer outlet for Hay Lake to City approved design
standards.
6.A revised grading and drainage plan shall be submitted
providing for the garage location on the lower side of the
houses on the north side of Patrick Circle.
7.Extensive erosion control measures incorporating a temporary
diversion dike and sedimentation basin shall be installed
adjacent to Hay Lake prior to and maintained until completion
and installation of permanent vegetation restoration, street
surfacing and storm sewer construction.
8.A ponding easement shall be dedicated incorporating the 911.0
elevation of Hay Lake.
9.A utility easement of sufficient width shall be dedicated along
the common lot lines of Lots 1 and 2 to adequately incorporate
the sanitary sewer lateral. In addition, all common lot line
.drainage and utility easement shall be dedicated as required by
the City.
10.All required regulatory agency permits shall be obtained prior
to final plat approval or commencement of construction'as
required by the affected agency.
11.This development shall be responsible for assuming the
outstanding financial/assessment obligations identified in the
staff report.
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X
PATRICK ADDITION
STORM SEWER
MASTER PLAN
FIG. #1
approved: standard
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PATRICK ADDITION
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MASTER PLAN PLAN
APC Minutes
January 29, 1987
9. Storm sewer facilities along the western boundary of this plat shall
connect directly into the existing outfall for Pond DP -20.
10. An internal storm sewer system of sufficient size shall be designed
to handle the parking lot runoff towards the northeast corner taking into
consideration the restrictions placed by the controlled and high water
elevations of Pond DP -20. In addition, emergency overflow drainage swales
shall be designed to allow flooded portions of the northeast corner parking
lot to discharge towards Yankee Doodle Road through Lot 1, Block 1, of Town
Centre 100 1st Addition.
11. Temporary slope easements shall be acquired from all adjacent
properties where dictatedby an approved grading plan.
12. This development shall execute the appropriate waiver agreeing to its
proportionate share of assessments associated with the storm water pond
acquisition under Project #443 (O'Neil Pond).
13. A ponding easement shall be dedicated in the northwest corner to
incorporate the 905.0 elevation.
14. A 10 foot trailway easement along the west boundary and a 5 foot
trailway easement along the south boundary of this plat shall be dedicated for
the required community trailway system.
15. Proper water service and/or distribution system shall be installed
adequate to service the proposed multi -story office building.
All voted yes, except Hall who abstained, due to a conflict of interest.
McCrea moved, Gustafson seconded the motion to recommend approval of the
request for conditional use permit to exceed the building height limitation.
All voted in favor except Hall who abstained, due to a conflict of interest.
PATRICK ADDITION - PRELIMINARY PLAT
The next public hearing convened by Chairman Hall was in regard to the
application of Delta Development for preliminary plat of Patrick Addition,
consisting of 8 single family lots in 7.4 acres located in part of the
southwest quarter of Section 25, south of Atlantic Hills Drive and east of
Dodd Road. The proposed plat formerly described as the Dineen Addition, which
was never finalized, was described by City Planner Dale Runkle. He indicated
that a cul-de-sac off of Dodd Road was the only possibility for development,
due to the location of the property between Hay Lake and Overhill Farm
Addition. He also described some severe topography resulting in somewhat of a
hardship for the request of less than an 85 foot frontage for Lot 7 by the
developer.
k ry
APC Minutes
January 29, 1987
Mr. Mark Parranto was present on behalf of Delta Development, and
indicated that the applicant was in agreement with the conditions proposed by
the staff, except condition 3, which required Lot 7 to be widened to provide
85 feet at the setback. Staff explained that Dodd Road was not a County road
but rather a City street, which meant that the right-of-way was not as wide or
the setback as great, so that the width of the lot next to Dodd Road could be
reduced, allowing the widening of the lot in question. Mr. Parranto then
questioned the request for a revised grading plan, due to the fact that the
lots would be open to any and all builders. Public Works Director Tom Colbert
indicated that the size of slopes and preservation of Hay Lake could be
controlled through the individual grading plans provided by the builders. It
was also agreed that the extensive erosion control measures suggested by staff
intended that a temporary diversion system be provided rather than a dyke and
sediment pond.
Mrs. Colleen Oberg of 701 No. Hay Lake Road, appeared and requested
information as to the slope from her yard, which was approximately 30 feet
above the proposed addition. Mr. Colbert advised that a 3 to 1 slope was
proposed. Mr. Bob Heddle of Dodd Road, also appeared and questioned whether
the lake level would be raised due to this development. Mr. Colbert indicated
that the cul-de-sac would contain a storm sewer system which would drain the
street and all lots south of the street. In addition, the trunk storm system
west of this area was being completed which would allow the quicker drainage
of Hay Lake.
Voracek moved, Krisnik seconded the motion to recommend approval of the
preliminary plat, subject to the following conditions:
1. All standard plat conditions shall be adhered to.
2. Lots 1 through 5 shall be subject to all requirements of the City's
Shoreland Ordinance.
3. The western property line of Lot 7 shall be shifted further west in
order to provide a minimum width of 85 feet at the setback line.
4. This plat shall be subject to a Parks Dedication fee.
5. A lateral storm sewer system shall be installed along the east gutter
line of Dodd Road from the intersection to the existing trunk storm sewer
outlet for Hay Lake to City approved design standards.
6. Extensive erosion control measures incorporating a temporary diversion
system and sedimentation basin shall be installed adjacent to Hay Lake prior
to and maintained until completion and installation of permanent vegetation
restoration, street surfacing and storm sewer construction.
7. A ponding easement shall be dedicated incorporating the 911.0
elevation of Hay Lake.
APC Minutes
January 29, 1987
8. A utility easement of sufficient width shall be dedicated along the
common lot lines of Lots 1 and 2 to adequately incorporate the sanitary sewer
lateral. In addition, all common lot line drainage and utility easements
shall be dedicated as required by the City.
9. All required regulatory agency permits shall be obtained prior to
final plat approval or commencement of construction as required by the
affected agency.
10. This development shall be responsible for assuming the outstanding
financial/assessment obligations identified in the staff report.
All voted in favor.
LEXINGTON PARKVIEW ADDITION - PRELIMINARY PLAT & REZONING
Chairman Hall convened the next public hearing in regard to the request of
Tri -Land Properties for preliminary plat consisting of 54 single family lots
in approximately 28 acres and a rezoning from R-3 PD to R-1, within the
Lexington South Planned Development, located in the west half of Section 23,
south of Northview Park Road, abutting Lexington Avenue on the west. Mr.
Runkle described the proposed plat, consisting of 54 single family lots on
approximately 28 acres.
Mr. Brad Swenson, as well as Laura Marks, were present on behalf of the
developer, indicating that they would add the church site as an outlot, with
access as suggested by staff. Mr. Swenson also indicated that the exception
consisting of the Simpson property had been requested for platting by the
owners, Mr. and Mrs. Mark Simpson. Ms. Marks indicated that there would be
architectural design controls on the property, with pricing ranging in the
$95,000.00 to $150,000.00 range.
Mr. Mark Simpson, the owner of the exception, was present and indicated
that he would like the easterly portion of his property platted into three
lots, abutting the street and proposed by the developer. Staff was advised to
determine whether the remaining portion owned by Mr. Simpson, should be
platted as an outlot or lot in order to remain salable. Mr. Simpson was also
advised by staff that there may be some assessments, due to the loss of the
large -lot credit. Mr. Colbert indicated that there would be some assessment
for the future upgrading of Lexington Avenue.
Voracek moved, Wilkins seconded the motion to recommend approval of the
rezoning. All voted in favor.
Voracek moved, Trygg seconded the motion to recommend approval of the
preliminary plat, subject to the following conditions:
1. Detailed grading and drainage plans shall be submitted, reviewed and
approved by staff prior to final plat application.
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Twenty -Two
PRELIMINARY PLAT AND REZONING/LEXINGTON PARKVIEW
G. Preliminary Plat for Lexington Parkview Addition Consisting of
54 Single Family Lots on Approximately 28 Acres and a Rezoning from
an R -III District Within the Lexington South Planned Development --A
public hearing was held at the Advisory Planning Commission meeting
held on January 29, 1987, to consider an application to subdivide
27.65 acres into 54 single family lots and rezone said property from
R -III P.D. to R -I. The Advisory Planning Commission is recommending
approval of both the rezoning and preliminary plat. The
Comprehensive Guide Plan designation is D-2 which allows for mixed
residential, 0 - 6 units per acre, and therefore, the single family
use is compatible.
For additional information on this item, refer to a staff report
prepared by the Planning and Engineering Department found on pages
through 4 Leg
The park land dedication was previously satisfied as a part of the
Lexington South park land dedication given by Jim Curry. The Parks
and Recreation Department is specifically concerned about the
proposed grading plan for this project and has asked the developer,
Tri -Land Inc., to present some new drawings and revisions to the
City so the proposed grading of Parkview Drive could be further
reviewed.
For action that was taken by the Advisory Parks a�n�d�R�ecr ation
Commission, refer to those minutes found on page (s)
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the
rezoning and preliminary plat for the Lexington Parkview Addition
project.
�l
CITY OF EAGAN
Subject: Preliminary Plat - Lexington Parkview and Rezoning R to R-1
Applicant: Tri -Land Partnership of Eagan - Egad Swenson
Location: SE quadrant of Lexington Avenue and Northview Park Road
Existing Zoning: R-2 P.D. - Lexington South Planned Development
Date of Public Hearing: January 27, 1967
Date of Report: January 19, 1967
Reported by: John S. Voss, Planning Consultant
Application Submitted
An application has been submitted for Lexington Parkview preliminary
plat in or -der to subdivide a 27.65 acre area into 54 single-family
lots. Lot sizes are as follows:
Smallest lot: 12,500 sq. ft. - ordinance minimum
Largest lot: 45,150 sq. ft. _
Average lot: 16,271 sq. ft.
All lots: 6S ft. ordinance minimum width met.
An application also has neer submtited for a rezoning from R-2 to R-1.
Cornpreens i ve Plan
Subject area is guided D -II mixed residential (0-6 units per acre).
The proposed net density is 2.4 units per acre under the Lexington
Parkview preliminary plat. Therefore, the proposed development is
consistent with the Comprehensive Guide Plan of the city.
_P_a_rk Dedication
Park
Park dedication requirements are determined by the Lexington South
Planned Development Agreement.
Planner's Comments
1. Design - The subdivision appears to be generally well designed.
Much of the design is determined by surrounding developed, i.e. city
park -north and east, apartments planned to t4outh and future church site
to the west.
STREETS: The only access to this proposed development will be
provided by _way of Northview Park Road, which is scheduled to be
upgraded during the summer of 1987 under Project 485. All internal
public streets shall be constructed in accordance with City design
standards.
Unless a specific agreement can be reached regarding the cost
participation of City parkland towards the construction of the
residential street, adjacent to the common boundary line, this
development shall be responsible to insure that the full standard
residential street section is constructed, providing proper access
for this proposed development.
EASEMENTS/RIGHT-OF-WAY/PERMITS: A 60' half right-of-way shall be
dedicated for Lexington Avenue.
A 40' half right-of-way shall be dedicated for Northview Park Road.
Although this development is providing only half the right-of-way
necessary for the required internal street along the northeast
portion of this plat, it is anticipated the other half right-of-way
will be provided by dedication of City parkland.
In addition to the common lot line utility easements required with
this plat, additional utility easements shall be dedicated based on
final design depth and location of internal storm sewer and water
main facilities located outside of public right-of-way. In
addition, required ponding easements shall be dedicated over all
areas incorporated within any particular pond's designed high water
elevation.
Temporary slope and construction easements will be required from
adjacent property based on the final approved grading and drainage
plan.
The development of this subdivision will require the acquisition of
MPCA, MWCC, MDH and Dakota County permits in a time frame consistent
with the affected regulatory agency requirements.
ASSESSMENTS: Trunk area sanitary sewer and water have been
previously levied at the appropriate rate over this entire proposed
subdivision.
Trunk area storm sewer is presently pending under Project 479,
incorporating all of this proposed development. All lateral benefit
from the trunk water main along Lexington Avenue has been previously
assessed.
This development shall be responsible for its future trailway
assessment for the upgrading of Lexington Avenue, identified as
follows:
ITEM QUANTITY RATE AMOUNT
Trailway 341.29 Ft. $12.40/F.F. $4,232.00
All rates will be based on those in effect at the time of final plat
approval.
93
Street dedication
a. Parkview Drive - the preliminary plat shows only a 1/2 street -
30 ft. dedication adjacent to Northview Park. Therefore, the city
would be required to provide the other 30 ft. for a street.
The matter of street dedication and utility and street assessments will.
finally be determined by the City Council.
b. Lexington Avenue - The developer should provide 60 ft. half ---
right-of-way for all lots abutting Lexington Avenue.
C. Church site access - It would be desirable,to create a small
access outlot from Lot 8 Block 2. This outlot could be deeded to the
city so that the city, at its discretion, could provide or otherwise
control church site access to Parkview Lane. Such access may be neeGed
if there is a problem witm the direct access from the church site to
Lexington Avenue. It also may be needed for continuity if the church
site develops as a residential use.
d. Platting church site - it would be desirable to have the
church site included in this plat.
UTILITIES: Sanitary sewer of sufficient depth and capacity will be
provided by the future sanitary sewer system to be constructed
within Northview Park Road under Project 485, during the summer of
1987.
Trunk water main of sufficient pressure and capacity will also be
installed within Northview Park Road under the above referenced
project and schedule. It is recommended that the internal lateral
distribution system be looped with a second connection to the
existing trunk water main located within Lexington Avenue.
GRADING AND DRAINAGE: The staff has not received an adequate
grading and drainage plan to properly review and evaluate the
proposed development in relationship to the rugged topography in
this area. A limited review of the grading plan submitted indicates
that the entire site will be substantially regraded with maximum
cuts of approximately 38 feet in the center of this development.
The planned high water elevation (945.0) for Pond JP -29, located
south of and adjacent. to this proposed development, will incorporate
the majority of the three lots immediately adjacent to it limiting
their ability for development. It is recommended that the grading
plan incorporate the construction of a berm along the south boundary
of this development to prevent the high water elevation from
encroaching into these back yard areas.
The development also proposes to provide two internal ponding areas
incorporating several back yards in the center of this development
and adjacent to Lexington Avenue. The concept of the storm sewer
system should be expanded to insure that all storm sewer outlets are
extended to any existing storm sewer system or controlled water
elevation to eliminate any future erosion problems. In addition,
emergency overflow drainage swales should be incorporated in the
grading plan, from the central internal ponding area to public right
of way, to protect the proposed walk -out houses surrounding this
pond. ^ /
CONDITIONS: LEXINGTON PARKVIEW
1. Detailed grading and drainage plans shall be submitted,
reviewed and approved by staff prior to final plat application.
2. Ponding easements shall be dedicated, incorporating the high
water elevation of all storm water ponding areas incorporating
this subdivision.
3.A 40' and 60' half right-of-way shall be dedicated for
Northview Park Road and Lexington Avenue respectively.
4. In addition to all common lot line drainage and utility
easement requirements, additional utility easements required by
final detail design and alignment shall be dedicated over
affected side and rear lot lines.
5. This development shall provide the appropriate easement,
providing for looping of the water main to Lexington Avenue
from the central portion of this development.
6. The final plat shall provide a minimum 50' right-of-way across
proposed Lot 8, Block 2 to the proposed church site in the
southwest corner.
7. This development shall be responsible for the construction of a
full residential street within this subdivision, subject to any
cost participation agreement entered into with the City,
adjacent to City park property.
8. Temporary construction and/or slope easements shall be acquired
from all adjacent private property as dictated by the final
approved grading plan.
9. All permits required from regulatory agencies shall be acquired
within the appropriate time frame of the affected agency.
10. Park dedication requirements, according to the Lexington South
P.D. Agreement, shall be met.
11. The proposed street name - Parkview Lane - already exists in the
City. Therefore, another street name shall be submitted for
approval.
12. The Preliminary Plat shall be subject to approval of the Dakota
County Plat Committee.
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14
DEPARTME
LEXINGTON PARKVIEW
SUBJECT PARCEL
FIG. *3
WATER _- approved standard
plate #: —
MASTER PLAN D�
APC Minutes
January 29, 1987
8. A utility easement of sufficient width shall be dedicated along the
common lot lines of Lots 1 and 2 to adequately incorporate the sanitary sewer
lateral. In addition, all common lot line drainage and utility easements
shall be dedicated as required by the City.
9. All required regulatory agency permits shall be obtained prior to
final plat approval or commencement of construction as required by the
affected agency.
10. This development shall be responsible for assuming the outstanding
financial/assessment obligations identified in the staff report.
All voted in favor.
LEXINGTON PARKVIEW ADDITION - PRELIMINARY PLAT & REZONING
Chairman Hall convened the next public hearing in regard to the request of
Tri -Land Properties for preliminary plat consisting of 54 single family lots
in approximately 28 acres and a rezoning from R-3 PD to R-1, within the
Lexington South Planned Development, located in the west half of Section 23,
south of Northview Park Road, abutting Lexington Avenue on the west. Mr.
Runkle described the proposed plat, consisting of 54 single family lots on
approximately 28 acres.
Mr. Brad Swenson, as well as Laura Marks, were present on behalf of the
developer, indicating that they would add the church site as an outlot, with
access as suggested by staff. Mr. Swenson also indicated that the exception
consisting of the Simpson property had been requested for platting by the
owners, Mr. and Mrs. Mark Simpson. Ms. Marks indicated that there would be
architectural design controls on the property, with pricing ranging in the
$95,000.00 to $150,000.00 range.
Mr. Mark Simpson, the owner of the exception, was present and indicated
that he would like the easterly portion of his property platted into three
lots, abutting the street and proposed by the developer. Staff was advised to
determine whether the remaining portion owned by Mr. Simpson, should be
platted as an outlot or lot in order to remain salable. Mr. Simpson was also
advised by staff that there may be some assessments, due to the loss of the
large -lot credit. Mr. Colbert indicated that there would be some assessment
for the future upgrading of Lexington Avenue.
Voracek moved, Wilkins seconded the motion to recommend approval of the
rezoning. All voted in favor.
Voracek moved, Trygg seconded the motion to recommend approval of the
preliminary plat, subject to the following conditions:
1. Detailed grading and drainage plans shall be submitted, reviewed and
approved by staff prior to final plat application.
X /3
APC Minutes
January 29, 1987
2. Ponding easements shall be dedicated, incorporating the high water
elevation of all storm water ponding areas incorporating this subdivision.
3. A 40 foot and 60 foot half right-of-way shall be dedicated for
Northview Park Road and Lexington Avenue respectively.
4. In addition to all common lot line drainage and utility easement
requirements, additional utility easements required by final detail design and
alignment shall be dedicated over affected side and rear lot lines.
5. This development shall provide the appropriate easement, providing for
looping of the water main to Lexington Avenue from the central portion of this
development.
6. The final plat shall provide a minimum 50 foot right-of-way across
proposed Lot 8, Block 2, to the proposed church site in the southwest corner.
1 7. This development shall be responsible for the construction of a full
residential street within this subdivision, subject to any cost participation
agreement entered into with the City, adjacent to City park property.
8. Temporary construction and/or slope easements shall be acquired from
all adjacent private property as dictated by the final approved grading plan.
9. All permits required from regulatory agencies shall be acquired within
the appropriate time frame of the affected agency.
10. Park dedication requirements, according to the Lexington South P.D.
Agreement, shall be met.
11. The proposed street name, Parkview Lane, already exists in the City.
Therefore, another street name shall be submitted for approval.
12. The preliminary plat shall be subject to approval of the Dakota
County Plat Committee.
13. The platting of the. Simpson property shall be subject to a
determination by legal staff that adequate notice was provided for public
hearing.
14. Developers shall be responsible for all related assessments.
All voted in yea.
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Twenty -Three
PRELIMINARY PLATINORWEST 3RD ADDITION
H. Preliminary Plat for Norwest 3rd Addition, an Office Building of
Approximately 40,000 Square Feet --A public hearing was held before
the Advisory Planning Commission at their last regular meeting held
on Thursday, January 29, 1987, to consider an application for a
preliminary plat entitled Norwest 3rd Addition. This plat, located
on Outlot A of the Norwest 2nd Addition, contains 2.84 acres and is
currently zoned limited business within the Norwest P.D. The
Advisory Planning Commission is recommending approval of this item.
For additional information on this item, refer to the Planning and
Engineering reports, a copy is enclosed on pages�through.
The Advisory Parks and Recreation Commission reviewed the proposed
plat at their February 5, 1987 meeting, and is recommending a cash
dedication requirement consistant with the City's
commercial/industrial parks dedication requirements to the City
Council.
For action that was taken by the APC, refer to a copy of those
minutes found on page(s) //?—//.?
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the
preliminary plat for Norwest 3rd Addition as presented.
CITY OF EAGAN
SUBJECT: PRELIMINARY PLAT (NORWEST 3RD ADDITION)
APPLICANT: EFH COMPANY
LOCATION: SW 1/4 OF SECTION 10
EXISTING ZONING: LB WITHIN THE NORWEST P.D.
DATE OF PUBLIC HEARING: JANUARY 29, 1987
DATE OF REPORT: JANUARY 20, 1987
REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS
APPLICATION: An application has been submitted requesting
preliminary plat approval for the Norwest 3rd Addition. This plat
located on Outlot A of the Norwest 2nd Addition, contains 2.84 acres
and is currently zoned Limited Business (LB) within the Norwest P.D.
The proposal is for a single office/medical building of
approximately 40,000 sq. ft. This use is consistent with the P.D.
agreement.
SITE PLAN: This is the last area of the P.D. to be platted. The
bank on the corner and the previously approved Parkview Care Clinic
will share access from the pending Norwest Court. Access to/from
the north has also been discussed but is not being proposed at this
time. A 24' two-way drive aisle with 900 parking provides a loop
circulation system around the building. All parking stalls are
shown with a 9' width. The applicant is proposing the 9' stalls
since the building is designated for a 50% office/50% medical
leasing mixture. With that ratio, '238 stalls are required and 238
are being provided - 190 on grade and 44 in an underground tenant
parking area. Staff recommends. the addition of some more
handicapped designated spaces near the building entrances due to the
medical use and thus greater elderly need. If a variance for the 9'
stalls is not approved, there will be a shortage of approximately 25
stalls. The applicant has built the same building along Highway 13,
just north of the Burnsville City Hall. Upon site review, the
number of stalls and width did not demonstrate visable problems at
that building.
The 2 story building itself is made of precast concrete panels and
mirrored green glass. The garage entry is on the north side of the
building. The trash area will be contained in the garage as per
Fire Code regulations. The building coverage is 15.5% and 20% is
permitted in LB districts. The preliminary landscape plan will
require only minor modifications and will be reviewed in greater
detail when the final grading plan is submitted.
UTILITIES: Sanitary sewer of sufficient size -and depth is
immediately available at the north line of this development by
Sherman Court to handle this proposed facility.
Under the original platting of the Norwest Addition, it was
anticipated that the internal looping of the water main would
connect to the existing dead-end stub on Sherman Court to provide
adequate fire flows for the ultimate development.
The application site plan for utilities shows an existing water main
that has not yet been installed as was required by the Norwest 2nd
Addition. Subsequently, it will be necessary to provide all
required water main to service the 2nd and 3rd Additions with its
ultimate looping to Sherman Court and properly sized to handle the
use and fire flow requirements.
GRADING/ DRAINAGE: With the removal of the small hill located in the
center of this development, all future surface water drainage will
be directed to the northeast. The Minnesota Department of
Transportation will not allow any surface water runoff to be
discharged into their right-of-way east of this development.
Therefore, all drainage must be conveyed to Pond CP -5 (see attached
map) located north of Marice Drive. This pond has a gravity outlet
to an isolated (no outlet) major drainage basin (CP -4) located
within Sperry Park west of Pilot Knob Road. The future outlet of
this drainage pond will be installed at the request of Unysis
(formerly Sperry).
In order to provide drainage for the development of this property,
an extensive storm sewer lateral system will have to be installed
from -Pond CP -5 southerly along Sherman Court to this proposed
development. Because this storm sewer system has a potential of
benefitting several adjacent properties along its alignment, various
alternates economically incorporating a variety of detention ponding
areas are available for consideration. However, it is anticipated
that a public improvement project will be necessary du.e to the
number of individual parcels benefitted.
STREETS/CIRCULATION: The existing access via Norwest Court to the
1st Addition was to be relocated as a part of the development
requirements of the 2nd Addition. However, Norwest Bank is in
default of their development contract requirements of the 2nd
Addition. Subsequently, this 3rd Addition will have to assume the
responsibilities of relocating the Norwest Court access as a
condition of approval.
With the proposed medical health care facility, this development
will be a high traffic generator. Review by the Dakota County
Highway Department of this proposed access from Pilot Knob Road
(County Road 31) via Norwest Court has raised concerns regarding the
location of Norwest Court intersection with the entrance for the
Sperry Circle visitors parking on the west side of Pilot Knob Road
resulting in conflicting left -turn movements. Subsequently, it is
recommended that as a condition of approval, the existing Sperry
t0q
Circle entrance be relocated to align opposite Norwest Court to
facilitate the left -turn movements in both directions on Pilot Knob
Road.
In addition, it is recommended that a secondary driveway access be
constructed from Sherman Court to the north.
The attached aerial shows the relationships of these various
driveway requirements.
EASEMENTS/RIGHTS-OF-WAY/PERMITS: In order to accommodate the
required relocation of Norwest Court through the 2nd Addition,
additional rights-of-way will be required to construct the corner
radius in the northeast corner of the 2nd Addition.
In order to construct the water main looping and storm sewer
facilities, additional easements will have to be obtained from the
private property to the north to allow access to Sherman Court
right-of-way. If a particular storm sewer alternate requires the
acquisition of ponding easements, that acquisition shall also be a
requirement of this development.
The detailed grading plan shows encroachment into the property to
the north (Cereal Chemists) requiring either the construction of a
substantial retaining wall or acquisition of adequate slope
easements.
Any encroachment of grading into I -35E right-of-way will -require the
appropriate permits from MnDOT.
All easements necessary for the looping of the water main shall be
a minimum 15' in width.
Any work performed within County right-of-way associated with
the relocation of Sperry Circle will require the appropriate County
permits.
ASSESSMENTS: All trunk area related assessments for sanitary sewer,
water and storm sewer have been previously levied in accordance with
the proposed commercial zoning under previous projects. The only
remaining assessment obligation relates to lateral benefit for the
existing sanitary sewer located adjacent to the north property line.
This financial obligation is calculated as follows:
Item Quantity Rate Total Project #
Lateral Benefit
from San. Sewer 250' $15.06 $3,765
This obligation is based on 1987 rates. All final calculations will
be based on the rates in effect at the time of final plat approval.
CoQ
CONDITIONS: NORWEST 3RD ADDITION
1, All standard platting conditions shall be adhered to.
2. This plat shall be subject to a Parks Dedication fee.
3, , The site plan submitted shall be approved with the 9' width
stalls.
4. A storm sewer lateral system shall be provided from CP -5 to
this proposed development of adequate size to handle this
development and property adjacent to Sherman Court. If
installed through a public improvement contract, this project
must be ordered by Council action prior to final plat approval.
5. This development shall be responsible for the relocation of
Norwest Court as required with the Norwest 2nd Addition.
6, This development shall obtain the necessary easements and
construct the secondary driveway access to Sherman Court.
7, The Sperry Circle visitor parking entrance shall be relocated
opposite Norwest Court as a condition of final plat approval.
If performed under a public improvement contract, the public
hearing and resulting Council authorization shall be obtained
prior to final plat approval.
g,Appropriate easements from adjacent property owners and/or
permits from MnDOT shall be required prior to final plat
approval in accordance with the final approved grading and
drainage plan.
9. This development shall be responsible for its lateral benefit
from sanitary sewer in accordance with the rates in effect at
the time.of final plat approval.
10.All internal and external easements necessary for the looping
of the water main, storm sewer extension, secondary driveway
access to Sherman Court and the relocation of Norwest Court
shall be obtained prior to final plat approval.
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SUBJECT PARCEL
N.ORWEST 3rd ADD.
FIG. #1
standard
approved :
STORM SEWER plate #:
MASTER PLA 'l l�
N �I �
BENSHOOF & ASSOCIATES, INC.
TRANSPORTATION AND LAND USE CONSULTANTS
M1 FLYING CLOUD DRIVE, SUITE 1191 EDEN PRAIRIE, MINNESOUS53" I MJ2MM4.7590
November 17. 1986 86-34-57
REFER T9 FILE:
M E M O R A N D U M
TO: Gene Happe, Happe Properties
FROM: James A. Benshoof and Jon WertjtL' {_b6_
RE: Traffic Forecast for Happe Eagan Medical Building
The purpose of this memorandum is to present our findings
concerning traffic generation, distribution, and assignment
of trips associated with the Happe Eagan Medical Building in
the City of Eagan. It is our understanding that the
proposal consists of a 38,866 sq. ft. medical office
building located between Norwest Court and Interstate 35E.
We understand that most tenants likely will be medical
professionals. Access for the site is available only to
Norwest Court which then intersects with Pilot Knob Road
approximately 700 feet north of the Pilot Knob Road/Yankee
Doodle Road intersection.
Utilizing trip generation rates published by the Institute
of Transportation Engineers, 1982, the estimated trip gener-
ation for this development is as follows:
VEHICLE TRIP ENDS GENERATED BY THE DEVELOPMENT'
AM Peak Hour PM Peak Hour ~
Daily In Out In Out
2122 25 8 36 119
1 This trip generation forecast assumes that the develop-
ment would be occupied entirely with medical office uses.
For example, if the development were completely occupied
�I 1 with general office use, the daily trip generation would
l be just 33 percent of the value shown in the table.
Mr. Gene Happe -2- November 17, 1986
Based on previous studies we have performed in the City of
Eagan, review of employment and shopping opportunities in
the area and an analysis of alternative routings to these
areas, the estimated distribution of trips to/from the
development is as follows:
TRIP DISTRIBUTION
North on Pilot Knob Road 18%
South on Pilot Knob Road 21%
Northeast on 1-35E 13%
Southwest on I -35E 22%
East on Yankee Doodle Road 16%
West on Yankee Doodle Road 10%
Based on the above estimated trip generation and distribu-
tion, the following represents our forecast of development
trips on the adjacent roadway segments near the site:
VOLUME OF DEVELOPMENT TRIPS
If you have any questions, please contact us.
f
AM
PM
Daily
Peak Hour
Peak Hour
North on Pilot Knob Road
376
6
28
South on Pilot Knob Road
443
7
32
Northeast on 1-35E
269
4
20
Southwest on 1-35E
467
7
34
East on Yankee Doodle Road
342
5
25
West on Yankee Doodle Road
225
4
16
If you have any questions, please contact us.
f
APC Minutes
January 29, 1987
BBD ADDITION - PRELIMINARY PLAT & CONDITIONAL USE PERMIT
Chairman Hall then convened the public hearing regarding the request by
BBD Investments, Inc./William Henning, for a preliminary plat and conditional
use permit for a neighborhood convenience center with gas pumps on 4.3 acres
in part of the southeast quarter of Section 9, on the northeast corner of
Yankee Doodle Road and Coachman Road. Mr. Runkle described the proposal.
Mr. Steve Krause, architect for the developer, was present, indicating
that also present were Mr. William Henning, the developer, Linda Hergott, the
leasing agent and Keith Carlson, the owner of Brooks Superette, the anchor
tenant. Mr. Krause also provided two drawings indicating changes regarding
the location of the service bays, location of the gas pumps, the terracing to
the east of the property, and retaining walls to avoid a change of grade for
the gas line. There was no one from the public to address the issue. It was
indicated that a separatetenant would operate the service station bays while
Brooks Superette would operate the gas pumps. The applicant had proposed that
trash would be stored in an exterior screened area.
Concern was raised in regard to the southerly right -turn only entrance,
which appeared to line up with the likely exit from the gas pumps. The
Commission was also concerned with having a separate owner for the service
bays when in fact, the ordinance requires that service bays would be required
where fuel sales occur. Also, there was a question as to the actual number of
acres involved, and the change request of platting them into lots, rather than
outlots. This raised the question whether the notice of public hearing was
sufficient. Mr. Colbert then indicated that the traffic situation needed to
be addressed and that a grading plan had not been provided for Lots 2 and 3,
which had been previously indicated as outlots.
Voracek moved, Hall seconded the motion to recommend continuance of the
application to the next planning commission meeting. All voted affirmatively.
NORWEST 3RD ADDITION - PRELIMINARY PLAT
The last public hearing convened by Chairman Hall was in regard to the
application of EFH Company for preliminary plat for office building of
approximately 40,000 square feet located on the southwest quarter of Section
10, east of Pilot Knob Road and north of Yankee Doodle Road. Mr. Runkle
described the application of the plat located on Outlot A, Norwest 2nd
Addition, containing 2.84 acres and currently zoned LB (Limited Business)
within the Norwest PD. The proposal is for a single office/medical building
in consistence with the PD agreement. Mr. Colbert addressed the problems
associated with the extension of the through -street to Sherman Court, across
private property due to the problem of access not lining up with a major
access across Pilot Knob Road.
APC Minutes
January 29, 1987
Air. Gene Happe was present to represent the developer and agreed that
access to Sherman Court would be desirable. He also indicated that as Mr.
Colbert was aware that the developer has no control as to location of the
Sperry or Unisys access across Pilot Knob Road. Mr. Colbert indicated that
the City could condemn for the access with the developer agreeing to be
responsible for all costs thereof.
There was no one from the public present to address the matter. Mr.
Voracek commenced the discussion which was lengthy in regard to the size of
the parking stalls. Mr. Happe indicated that in order to be economically
feasible, he was proposing to build the exact same building he had built in
Burnsville, which reduced his costs. He indicated that changing the parking
lot sizes would require changing the building size, which would make the
project uneconomical.
After substantial discussion regarding the parking stall size and the need
for wider parking stalls for retail customers, or medical patients, member
Gustafson suggested that 10 foot wide parking stalls be provided adjacent to
the building and 9 foot wide away from the building (approximately 50% of the
spaces): -with a variance being allowed for the number of parking spaces.
Gustafson moved, Trygg seconded the motion to recommend approval of the
preliminary plat, subject to the following conditions:
1. All standard platting conditions shall be adhered to.
2. This plat shall be subject to a Parks Dedication fee.
3. The developer shall be required to provide approximately 50% 10 foot
parking stalls outside of -the building, located near the building for retail
and medical clients. A variance shall be granted for a reduction in the
number of stalls necessary to create the 10 foot wide stalls.
4. A storm sewer lateral system shall be provided from CP -5 to this
proposed development of adequate size to handle this development and property
adjacent to Sherman Court. If installed through a public improvement
contract, this project must be ordered by Council action prior to final plat.
approval.
5. This development shall be responsible for the relocation of Norwest
Court as required with the Norwest 2nd Addition.
6. This development shall obtain the necessary easements and construct
the secondary driveway access to Sherman Court.
7. Appropriate easements from adjacent property owners and/or permits
from MnDOT shall be required prior to final plat approval in accordance with
the final approved grading and drainage plan.
8. This development shall be responsible for its lateral benefit from
sanitary sewer in accordance with the rates in effect at the time of final
plat approval.
APC Minutes
January 29, 1987
9. All internal and external easements necessary for the looping of the
water main, storm sewer extension, secondary driveway access to Sherman Court
and the relocation of Norwest Court shall be obtained prior to final plat
approval.
All voted in favor except Voracek who voted nay.
RESOLUTIONS FROM JANUARY 27, 1987 MEETING
Pursuant to the request of legal staff, the Commission then reviewed the
Resolutions prepared from the January 27, 1987 meeting, regarding recommended
approval of the Comprehensive Guide Amendment and recommended denial of the
Bieter Company development at I -35E and Diffley. It was agreed that the
Resolutions conformed with the motions made and the reasons given. Hall
moved, Wilkins seconded the motion to recommend that the Resolutions be
accepted as a part of the Minutes of the January 27, 1987 meeting. All voted
yea.
FEBRUARY MEETINGS
Staff and members discussed the difficulty of addressing over 16 items set
on for the February Advisory Planning Commission meeting. It was pointed out
that the big rush was now on in order to start spring construction. After
some discussion, it was recommended that the Commission divide the public
hearings, having hearings at meetings on February 24 and February 26, 1987.
/;11 1111410 114 � I u 13a
Krisnik moved, Voracek seconded the motion to recommend adjournment at
11:50 p.m. All voted yes.
DGK
Secretary - APC
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Twenty -Four
ADDITIONAL, ITEMS71
PUBLIC IMPROVEMENT CONTRACTS
A. Public Improvement Contracts:
Item 1. Contract 82-14, Final Payment/Acceptance (Safari
Reservoir) --Contract 82-14 provided for the construction of the
Safari Reservoir. However, due to the bankruptcy of one of the
prime subcontractors and the subsequent filing of lien waivers and
claims against the bonding company, the City had been unable to
resolve all remaining issues to the point of final acceptance and
final payment processing.
However, all issues have been satisfactorily resolved, lien waivers
submitted and all appropriate final inspections performed to allow
final payment of this five year old contract.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 10th and final
payment for Contract 82-14 (Safari Reservoir) in the amount of
$28,590.15 to Webco Tank Incorporated and authorize final acceptance
for perpetual maintenance.
Item 2. Contract 86-01, Change Order #3, Parks Construction,
Central Landscaping Inc. --This change order is being processed to
account for significant change in the contract for parks
construction which arose out of a condition relating to poor soils.
Ths contractor was required to move approximately 3,500 yards of
material for subgrade correction in the area beneath the tennis
courts. Poor soils were then replaced with granular material found
by the contractor on site, eliminating the need for adding granular
material previously bid within the contract. Additional grading was
also required to balance the site and replace the material mined for
granular material. Staff is negotiating compensation for the
substantial change in the condition of the contract and the
additional work and materials replacement, based on value
engineering method for gross addition of $26,900. To be deleted
from the contract is the importation of select granular borrow
previously called for in subgrade excavation, originally bid at
$29,575. These two changes result in a net deduct of $2,675,
resulting in a revised contract amount of $321,509.13.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #3
for a net deduct of $2,675 for Contract 86-01, Parks Construction,
Central Landscaping Inc.
Agenda Information Memo
February 17, 1987, City Council Meeting
Page Twenty-five
Item 3. Contract 85-21, Consider Change Order #5, Vehicle Mainte-
nance Facility - Reroofing --With the construction of the remodeling
and expansion of the existing vehicle maintenance facility, there
will be a considerable amount of patching the old roof related to
the installation of the new ceiling joist, additional venting from
the mechanical plans and matching into the new building facilities.
Based on the present condition of the existing facilities, the
Public Works Director has expressed concern regarding the reli-
ability of this roof in the near future taking into consideration
proposed patching and past problems experienced with similar type
roofs on other City facilities. The present roof was constructed
in 1975 consisting of 2" of fiberglass insulation with a tar and
gravel surface. Similar type roof constructions on well houses
around this same time have also been experiencing increasing
leakage resulting in roof repairs to Wells #1, 3, and 4, which are
being replaced this year.
If this existing roof (7,200 SF) were replaced with a new,
single -ply, membrance roof system through a change order to Con-
tract 85-21, it would cost the City approximately $22,500 taking
into consideration a $5,400 credit for the patching that would not
be required under the existing contract. This would also increase
our insulation factor to an R-20 as compared to an existing R-8.
This cost amounts to approximately $3.15/SF as compared to $4.05/SF
for the new administrative building to the maintenance facility
and $5.50/SF for the Well House replacement this year.
With the disturbance of the existing construction activity, the
type of original roof installed and its present condition, it is
anticipated that its replacement will have to be performed within
1-3 years of completion of the new facility. If it is not
replaced until that time, the City will spend additional money in
heating costs, patching and repairing leaks as they occur and
cleaning up resulting damage from roof leaks until replacement.
In addition to the ten year warranty on the new roof, the contrac-
tor has indicated that he will upgrade the new administrative
building's roof warranty from five years to ten years at no
additional cost.
The Public Works Director feels it is essential that this old roof
be replaced as a part of the new construction activity. However,
there is no money available in the existing budget to accommodate
this additional cost of $22,500. Therefore, we would like to
request consideration from the Council fog special financing to
allow this change order to be processed.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny Change Order
#5 to Contract 85-21 (vehicle maintenance facility) in the esti-
mated amount of $22,600 for a new roof.
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Twenty -Six
RESOLUTION SUPPORTING LEGISLATIVE PASSAGE
OF MINNESOTA PIPELINE SAFETY ACT
B. Resolution Supporting Legislative Passage of Minnesota Pipeline
Safety Act --Since the Williams Brothers pipeline explosion occurred
in Mounds View on July 8, 1986, there has been considerable news
coverage and debate, both at the state and federal level, regarding
additional safeguards to enhance pipeline safety throughout
communities.
The governor established a commission on pipeline safety which has
reviewed a bill that was introduced by Congressman Vento, known as
the Pipeline Safety Act of 1986, and after the commission's review
and certain amendments, was reintroduced as the Pipeline Safety Act
of 1987.
State Senator Steve Novak and State Representative Dan Knuth are
also proposing legislation that would implement the recommendations
of the Governor's commission applicable on the state level. The
city of Mounds View has sent a copy of the proposed legislation,
which is quite lengthy, to a number of communities asking for
support in the passage of this safety act. A resolution was
prepared for review and consideration by the City of Eagan that will
provide support for the passage of the Minnesota Pipeline Safety
Act, if enacted. This resolution is enclosed on page Z 3_
Presently the City has four pipelines extended through portions of
the community. There are two pipelines owned by Williams Brothers,
one of which is primarily used for jet fuel, accessing the airport,
and the other has products such as gasoline, jet fuel and other
types of liquid petroleum pumped through at varying times of the
year. A third pipeline is owned by Northern Natural Gas Company and
the fourth is an LNG line that extends from the Wescott plant in
Inver Grove Heights through the City of Eagan to service Minnegasco
customers in southwest Eagan and Burnsville. The City is increasing
its request and demand for inspections by each of the pipeline
companies. It has been the recent directive of the City
Administrator to place each pipeline company on notice that all
inspections and results of inspections be made a matter of record
for the City. The City's Fire Marshall, Mr. Doug Reid, has
coordinated any and all matters with the pipeline companies during
the past ten years.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a
resolution supporting legislative passage of the Minnesota Pipeline
Safey Act.
1,;2.a)
CITY OF EAGAN
RESOLUTION
CONCERNING THE MINNESOTA PIPELINE SAFETY ACT
WHEREAS, the pipelines in the City of Eagan and the
State of Minnesota which carry hazardous substances present a
hidden danger to residents; and
WHEREAS, such pipelines are subject to only minimal
safety regulation by the State of Minnesota; and
WHEREAS, the federal regulation of said pipelines has
proven inadequate to prevent injury and death to Minnesota
residents; and
WHEREAS, the City of Eagan has a number of pipelines
within its boundaries including a Williams Brothers Pipeline; and
WHEREAS, legislation has been introduced in the 1987
legislative session entitled "Minnesota Pipeline Safety Act",
which is designed to address the inadequacies of the current
regulatory situation;
NOW, THEREFORE, BE IT RESOLVED that the City of Eagan
supports passage of the Minnesota Pipeline Safety Act; and
BE IT FURTHER RESOLVED that staff be directed to inform
its legislative delegation of such action.
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CITY OF EAGAN
CITY COUNCIL
By:
Attest:
CERTIFICATION
Its Mayor
Its Cler
I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota
County, Minnesota, do hereby certify that the foregoing
resolution was duly passed and adopted by the City Council of the
City of Eagan, Dakota County, Minnesota, in a regular meeting
thereof assembled this day of , 1987.
E.J. VanOverbeke, City Clerk
City of Eagan
/11-)3
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Twenty -Seven
1987 FINANCE/CITY CLERK PERSONNEL
C. 1987 Finance/City Clerk Personnel --The Director of Finance and
City Administrator have recently discussed a minor reorganization
within the Finance/City Clerk Department that would enhance the most
efficient use of existing personnel, as well as the additional 1/2
person approved for 1987. The original intent, as noted in the 1987
budget prepartion, was to hire a 1/2 time clerk typist to assist the
Payroll Clerk with both accounts payable and payroll activities. It
is now the conclusion of the Director of Finance that that
arrangement would not solve the problem for conflicting time demands
and deadlines for accounts payable and payroll to the extent other
arrangements would. The most significant problem being that the
same person remains responsible for both and the new person is not
responsible for anything of specific substance. There was
consideration given to splitting a full-time accounts payable with a
1/2 time payroll clerk. This has the advantage of providing a clear
separation of duties, thereby reducing the conflict for specific
tasks that are performed. The most obvious question would be
whether or not it would be appropriate to have the primary payroll
person in City Hall only half-time. The third alternative, which
the City Administrator and Director of Finance have discussed, would
be to remove the Head Receptionist from the front counter to assume
payroll, while continuing her cashiering duties. This choice would
require hiring a full-time person to replace that full-time Head
Receptionist at the front counter. However, with the increasing
number of telephone calls, handling 11 incoming lines and
dispatching calls to 40+ personnel throughout the City Hall with a
total in excess of 600 calls per day, not to mention the traffic in
the lobby that is handled by the front counter, this advantage has
merit.
The Director of Finance has provided some advantages and
disadvantages regarding this reorganization and they are as follows:
Advantages:
1. Complete separation of finance duties and personnel to allow
management coordination of available resources.
2. The front counter should be able to respond to telephone calls
and walk-in traffic better without as much receipt writing and
cashiering at the counter location.
3. The filing clerk will have more time for filing and copying
since she should not have to spend so much time at the front
counter, replacing the Head Receptionist who is performing
utility receipts at a different location.
Agenda Information
February 17, 1987,
Page Twenty -Eight
Disadvantages:
Memo,
City Council Meeting
1. Budget appropriation is for a 1/2 person for the full year.
The actual would be full-time for approximately 3/4 of the year
if a new person started April 1, 1987 and it would be
determined as a full-time position.
2. The Head Receptionist would no longer perform dog licensing and
elections, although, her election experience would be utilized
to a limited extent, especially in recruiting judges.
It is the recommendation of the Director of Finance and the
Administrator that the Council consider moving the Head Receptionist
from the front counter, to assume payroll while continuing her
cashiering duties, to the accounting department. This would
require that the 1/2 time person go to a full-time position for
approximately 3/4 of the year, starting April 1 and allow the front
counter to have two (2) full-time persons handling the telephones,
pedestrian traffic in the lobby and any other minor clerical duties.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the reorganization
and expand the 1/2 person to a 3/4 position for the remainder of the
year with the understanding that it would be predetermined as a
full-time position in 1987/1988.
)d,5'
Agenda Information Memo,
February 17, 1987, City Council Meeting
Page Twenty -Nine
REVIEW AND CONSIDERATION OF REVISED PERSONNEL ORDINANCE
D. Review and Consideration of Revised Personnel Ordinance --The
first formal personnel ordinance for the City of Eagan was adopted
in 1977. Since 1977, a number of amendments have occurred to the
personnel ordinance, either by a change in benefit through action of
the City Council or the change in labor laws at either the state or
federal level. It seemed appropriate to codify the personnel
ordinance during 1986, allowing the City to utilize a more up-to-
date policy for its employees. Please note there are no new
benefits being recommended in the Personnel Policy. Any change in
the status of benefits has already been granted by the City Council
through previous action or the new policy reflects a fair labor
standard as initiated by either affirmative action or the Department
of Labor.
There are
a few
additional changes which are minor but should be
noted and
appear
in the memo that was
preparedIa. Administrative
Assistant
Duffy,
enclosed on pages 4.-athrough
If the City Council concurs with the changes that have been made and
is in agreement with the recodification of the existing personnel
policy, a new policy will be printed given the comments as prepared
by John Roszak, which were distributed to the City Council this past
Wednesday.
ACTION TO BE CONSIDERED ON THIS ITEM: To consider and approve, with
or without modification, the revised Personnel Ordinance as
presented.
ia�
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: ADMINISTRATIVE ASSISTANT DUFFY
DATE: FEBRUARY 12, 1987
SUBJECT: REVISED PERSONNEL POLICY
There are a very few, minor changes that I would suggest for the
final version of the Personnel Ordinance for the City of Eagan. I
have, as you know, thoroughly reviewed the suggestions by Mr.
Roszak to the draft revision of the Personnel Ordinance. I would
agree with all of Mr. Roszak's suggestions. In addition, I would
suggest the following minor changes because of the following
reasons:
1) On page 26, concerning Section Eleven, Holidays: In
Section 11.2 where the holidays are listed, after
"Personal Leave Day," there should be added, "Floating
Holiday." Then, in 11.4, the first sentence should read,
"All full-time employees are permitted one personal leave
day which is referred to as a 'floating holiday' each
year." Every time the phrase, "Personal Leave Day," is
mentioned during the remainder of that section, the words,
"Floating Holiday" should be substituted.
2) On page 33, Section Thirteen, Sick Leave: Paragraph
13.3, Appointment Scheduling, should be changed to read:
"When sick leave is granted for non -emergency and preven-
tive medical maintenance appointments, previous approval
must be obtained from the immediate supervisor taking
into consideration the efficient operation of the depart-
ment." (This change will conform with the language in
the clerical contract. It is recommended because when an
employee tries to make an appointment at an HMO, it is
not always possible to schedule that appointment according
to the request of the employee.)
3) Page 39, Section Fifteen, Leaves of Absence: Under Child
Care Leave, Section 15.3.1 should have the word "infant"
inserted before the phrase "adopted child of the
employee." (This would mean that the child care leave
would be effect-iiv.e for a newborn, natural child of the
employee, or an infant, adopted child of the employee.)
4) Page 46, Section Eighteen, Retirement. I would suggest
adding the word "mental" in the following sentence. "Any
employee considered for an extention must demonstrate
physical and mental ability or fitness to perform his/her
work."
fan
STAFF MEMO
FEBRUARY 12, 1987
PAGE TWO
I realize that these changes are minor, but I wanted to communicate
them to you before official approval of the Personnel Ordinance is
voted on by the City Council. If you need any further informa-
tion, please contact me..
kl�, b
Administr"ative Assistant
HND/kf
iag