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01/20/1987 - City Council RegularAGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL JANUARY 20, 1987 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES -p.1 III. 6:140 - PROCLAMATION/NATIONAL JAYCEES WEEN. IV. 6:45 - DEPARTMENT HEAD BUSINESS A. Cable Commission I. 1 1. 1987 Burnsville/Eagan Joint Cable Commission Budget T.-7 2. Realignment of Channels V. 6:55 - CONSENT AGENDA T12 A. Personnel Items p•(3 B. Plumber Licenses .(, C. Authorization to Purchase Park Vehicles Through Hennepin County If Cooperative Purchasing D. One Day Consumption & Display License, St. John Neumann Church .16E. On -Sale 3.2 Beer License, Eagan Tap, 3998 Sibley Memorial Highway � 17 F. Project 493, Receive Petition/Order Feasibility Report (Greensboro r 2nd Addition) P•1 G. Project 487, Receive Report/Order Public Hearing (Braun Court) D,4 H. Establish June 9, 1987 as Meeting Date For Board of Review/ / Equalization VI. 7:00 - PUBLIC HEARINGS VII. 1987 CALENDAR YEAR CITY COUNCIL ORGANIZATIONAL BUSINESS i A. Acting Mayor B. Legal Consultant C. Fiscal Consultant D. Engineering Consultant E. Planning Consultant F. Legal Newspaper VIII. OLD BUSINESS G. City Depository H. Official Posting Place I. City Council Meetings J. Advisory Commission Appointments (Residents) K. Committee Appointments ( Council.) PZO A. Conditional Use Permit (ABF Freight System) for a Pylon Sign for a . Trucking Company on Lots 3-6, Plainview Addition Located South of Hwy X655, Abutting Lexington Avenue on the West, W 1/2 of Sec 2 2.1 B. Consideration of Ordinance Amendment to Chapter 11 Relative to "Accessory Apartment/Housing" 1 IX. NEW BUSINESS rp,Zt A. Preliminary Plat (New American Homes) for Boulder Ridge Consisting of 79 Townhouse Units on Approximately 18 Acres Located South of '!! Diffley Road, East of Thomas Lake Road, NE 1/4 of See 28 �,4Ao B. Review Environmental Assessment Worksheet (EAW) for Lexington Avenue Street Improvements P,``9 C. Request to Eliminate the Condition Requiring Indoor Trash Storage for the Town Centre 100 Professional Building Located on Town Centre Drive East of Denmark Avenue, Lot 2, Block 1, Town Centre 100 2nd Addition, NW 1/4 of Sec 15 X. ADDITIONAL ITEMS A. Public Improvement Contracts ��Z-1. Contract 85-15, Approve Change Order #3 (Royal Oak Circle) .`j Z 2. Contract 86-3, Approve Change Order #1 (Ashbury Road) 5L 3 - Contract 85-21, Approve Change Order #4 (Maintenance Building Remodeling) 53 4. Contract 86-12, Approve Change Order #1 (Well Pumps #8 and 9) 63 5. Contract 86-09, Change Order #1 (Park Buildings Contract) x.53 6. Contract 86-21, Change Order #1 (Parks Fencing Contract) B. ell Private Improvement Contracts p ill. Contract 83-R, Final Approval/Acceptance (Sunset 3rd Addition) I XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. ADJOURNMENT 2 MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 15, 1987 SUBJECT: AGENDA INFORMATION After approval is given to the January 20, 1987 agend and regular City Council meeting minutes for the January 6, 1987 meeting, the following items are in order for consideration: •.• • • The City Council has been asked by the Eagan Chapter of the Jaycees to proclaim the week of January 18, 1987, as National Jaycees Week. A copy of the proclamation will be made available to the Council at the meeting on Tuesday. At that time, the Mayor will be asked to sign the proclamation on behalf of the City. ACTION TO BE CONSIDERED ON THIS ITEM: To proclaim the week of January 18, 1987, as National Jaycees Week in the City of Eagan. DEPARTMENT HEAD BUSINESS A. CABLE COMMISSION: Item 1. Proposed 1987 Burnsville/Eagan Joint Cable Commission Budget --The proposed 1987 Burnsville/Eagan Joint Cable Commission budget was reviewed at a budget workshop session during November with both the Cable Administrator and Chairman of the Joint Commission present to answer questions. There was no final action ratifying the 1987 budget, therefore, the item is placed on the agenda for any further questions or review and a ratification. A copy of the proposed 1987 budget is enclosed for your review on pages _L through �-. Joint Commission Chairman Rick Bertz and Cable Administrator Ralph Campbell will be present for the review session. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the 1987 Burnsville/Eagan Joint Cable Commission budget as presented. r CABLE PERSONNEL The first year a specific account for cable was established -in the operating budget was 1986. Since the City of Eagan is responsible for the administration of the Cable Commission, it seemed appropriate to list both expenditures and revenues relating to all cable operations. The Cable Commission has a full-time Cable Adminsitrator which is reflected in the budget. All personnel and other charges for the Cable Department are maintained by the City of Eagan. The city of Burnsville participates proportionately for.all expenses in their reimbursement to the City of Eagan. Franchise fees are reflected in the revenues under Program 3918. That account estimates $101,050 for 1987. '-. In summary, the Cable TV budget as presented as a general fund item only reflects those expenses that are directly incurred by the City of Eagan. For a detailed breakdown of the budget as the Commission is proposing, please refer to the attachment. r, I City Administrator c c c c c < < < < < < < . IL . IL.. c M M H H H N H H H H N H H H ii • O O O O n ' N H H H H H H N N ONH CL QH QN gLA i � Ir1 to c� O� � ep 't �• • H N H H H H N q O O I cn H1 lY1 Ifl 11 II i N M H H H H M N H N H H N H JJiI! aeon cV cn�� C cq 7 !f1 ii Olt N of m u ii Q�S 59Wtt � � I r 1 � 1 � 43 .y u u • � Q. it ii il�OnS. a .. H F H ii . �j 3 a - rr 1 Aug 86 #r 1987 BUDGET PROPOSAL A rrrrrrrrrrrrrrrrrrrrrr 1 GENERAL FUND 2 rrrrrado rrrrrrrrrrrrno 3 4 - BALANCE AT BEGINNING OF YEAR - .5 - 6 -REVENUES - 7 8 INCOME 9 Interest Income 10 Member Contributions - 11 Eagan 12 •Burn9ville 13 Reimbursements 14 Transfer of Ownership (Westinghouse) 15 Transfer of Ownership (Hauser) 16 17 TOTAL REVENUES 18 19 -EXPENDITURES - 20 21 PERSONAL SERVICES 22 Administrative Salaries 23 City/Staff Support Wages 24 Benefits 25 Mileage/Parking 26 Subtotal 27 28 OFFICE SUPPLIES 29 30 OTHER SERVICES AND CHARGES 31 Prof. Services -Legal 32 Prof. Services -General 33 Bond 34 Liability Insurance 35 Deductable Fund Contribution 36 Postage/Telephone 37 Membership Dues 38 Conferences 39 Contingencies 40 Reimbursable Items 41 Transfer of Ownership (Westinghouse) 42 Transfer of Ownership (Rauser) 43 Subtotal 44 45 CAPITAL OUTLAY 46 Office Furniture 47 Equipment for City Halls 48 Computer 49 Subtotal 50 51 ADVANCED FRANCHISE FEES REPAYMENT 52 53 TOTAL EXPENDITURES 54 55 - S U M M A R Y- 1 56 N4:X` 57 BALANCE AT BEGINNING OF YEAR 58 TOTAL REVENUES 59 TOTAL EXPENDITURES 60 61 BALANCE AT END OF YEAR B C D E F G APPROVED 59,500 PROJECTED '1986 0 PERCENT - l'� INCREASE/ INCREASE/ AMOUNT ,. 1986 YEAR TO REVENUES/ PROPOSED 1987 DECREASE;. 1987 OF (DECREASE BUDGET DATE EXPENDITURES BUDGET • 1986 BUDGET 1987 OF 1986 BUDGET 41,000 41,000 68,000 40,645 -1% (355) 1,500 966 1,520 1,500 24,050 0 24,050 59,500 24,050 0 24,050 59,500 0 0 22,000 0 0 0 15,000 0 49,600 966 86,620 120,500 31,700 12,207 31,000 35,000 5,000 691 3,000 4,000 10,450 .3,883 11,000 11,550 500 47,650 142 16,923 400 45,400 500 51,050 500 46 200 250 15,000 2,118 7,500 10,000 10,000 2 4,000 10,000 0 0 150 150 0 3,025 3,025 3,500 0 250 0 151 0 400 5,000 500 4,000 1,000 3,000 2,000 9,000 3,227 7,000 9,000 4,000 3,881 6,000 6,000 0 18,750 22,000 0 0 42,250 0 32,154 15,000 68,075 0 46,150 200 0 0 •0 0 0 200 0 0 0 90,600 49,123 41,000 41,000 49,600 966 90,600 49,123 0 (7057) - 300 7,157)300 300 0 15,000 0 5,000 300 20,300 0 24 000 0% 0 147% 35,450 147% 35,450 143% 70,900 10% 3,300 -20% (1,000) 11% 1,100 0% 0 7% 3,400 -50% (250) -33% (5,000) 0% 0 100% 250 -50% (2,000) 0%0 51,150 50% 2,000 9% 3,900 Sox loo 10050% 20,100 113,975 141,750 56% 51,150 68,000 86,620 40,645 120,500 -1% 143% (355) 113,975 141,750 _ 56% 70,900 51,150 40,645 19,395 - 19,395 ,7AA B C D _ E F 0 71 250 5,250 -- 250 -- 5,250 0 PERCENT AMOUNT 72 0 0 PROJECTED 0 INCREASE/ INCREASE/ 7 ��� rraaaaaraaaaaarraaa•ra APPROVED 0 1986 REVENUES/ PROPOSED 1987 DECREASE 1987 OF DECREAS 1987 OF 4j LOCAL PROGRAMMING FUND 1986 BUDGET YEAR TO DATE EXPENDITURES BUDGET 1986 BUDGET 1986 BUDGET 76 7755000 78 - BALANCE AT BEGINNING OF YEAR - 55,000 55,000 , 42227 , -23% (12,773) 79 80-8,EVENUES- 81 82 111 83 Interest Income 84 TOTAL REVENUES 85 86-TXPEND.ITURE3- 87 88 LOCAL PROGRAMMING GRANTS 89 Burnsville Fire Department 90 91 CAPITAL OUTLAY 92 Equipment for City Halls 93 94 95 TOTAL EXPENDITURES 96 97 - S U M M A R Y- 98 99 BALANCE AT BEGINNING OF YEAR 100 TOTAL REVENUES 101 TOTAL EXPENDITURES 102 103 BALANCE AT END OF YEAR 104 107 A 108 109 110 111 aaaaaa�'arrrraaaaaaaaaara 112 INSURANCE DEDUCTABLE FUND 113 a " *�u ara�aaararrrra�aa■ 114 115 - BALANCE AT BEGINNING OF YEAR - 116 117 - R E V E N U E S 118 119 INCOME 120 Transfer from General Fund 121 Interest Income TOTAL REVENUES 122 123 124 -EXPENDITURES - 125 _ . __..... . 126 DEDUCTABLE CLAIMS �l 127 128 TOTAL EXPENDITURES 129 130 -SUMMARY - 131 132 BALANCE AT BEGINNING OF YEAR 133 TOTAL REVENUES 134 TOTAL EXPENDITURES 135 1336 BALANCE AT END OF YEAR 1,576 2,480 2,000 0 1,576 2,480 2,000 0 0 500 0 0 2,753 14,753 0 0 2,753 15,253 0 55,000 55,000 55,000 42,227 0 1,576 2,480 2,000 0 2,753 15,253 0 55,000 53,823 42,227 44,227 B C D E PROJECTED APPROVED 1986 PROPOSED 1986 YEAR TO REVENUES/ 1987. BUDGET DATE EXPENDITURES BUDGET 0 0 0 0 -- 2,000 -- 2,000 -23% (12,773) -- 2,000 0 -205 (10,773) F 0 PERCENT AMOUNT INCREASE/ INCREASE/ DECREASE DECREASE 1987 OF 1987 OF 1986 BUDGET 1986-BUDCET -- 0 0 0 0 5,000 5,000 0 0 0 0 0 250 5,250 -- 250 -- 5,250 0 0 0 0 0 -- 0 0 0. 0 0 -- I Aug 86 NN 1987 BUDGET PROPOSAL ;y food Nom Ali NNNNN 140 COMBINED FUNDS 141 Nr��NNrr�rNNNN 142 143 BALANCE AT BEGINNING OF YEAR 144 TOTAL REVENUES ' 145 TOTAL EXPENDITURES 146 147 BALANCE AT END OF YEAR a, iM GENERAL LP INSURANCE ._ FUND FUND FUND COMBINED 40,645 42,227 0 82,872 120,500 2,000 5,250 127,750 141,750 0 0 141,750 19,395 44,227 5,250 68,872 Agenda Information Memo, January 20, 1987, City Council Meeting Page Two Item 2. Realignment of Channels --Cable TV North Central Inc. has recently realigned a number of channels, changing public access and local government to 38 and 39 as an example. The Joint Burnsville/Eagan Cable Commission at their regular meeting held on January 8, 1987, voted to fine Cable TV North Central Inc. for their lack of compliance with the franchise agreement which they arbitrarily and without proper notification reassigned a number of channels. The Executive Committee has met and determined a number of agreement principles which must be agreed to by Cable TV North Central Inc. regarding the Commissior action for notice of non-compliance. Enclosed on pages through _ is a copy of the "agreement principles". A copy of the new channel assignments were distributed at the special workshop session held on January 13. There is no action required on this matter, however, the City Council may wish to briefly discuss the matter or provide some input to Chairman Bertz and Ralph Campbell, Cable Administrator, during their presence at the Council meeting. 7 A regiment Principles Burnsville/Eagan Cable Communications Commission Executive Committee , 13 January 1987 The Executive Committee has determined that the following Agreement Principles must be agreed to by Cable TV North Central, Inc., prior to the Committee's consideration of a recommendation to the Board regarding the matters described in the Notice of Non -Compliance dated 12 January 1987. a) With respect to assignment of channels - 1) The Public Access channel shall be assigned to cable channel 3. 2) Regional Interconnect Channel 6 shall be assigned to cable channel 6. b) With respect to subscriber service - 1) North Central shall provide to all subscribers channel guides that physically adhere to converter remote controls. Such guides shall clearly depict all channels carried by the cable system and shall clearly display the telephone number subscribers may call to seek help with service problems. The design for these channel guides shall be approved by the Board. This shall be done at no additional charge to subscribers. 2) North Central shall improve handling of incoming subscriber telephone calls, as determined solely by the Board or its designee. a) Provide quicker answering of incoming subscriber telephone calls. 3) Provide more rapid response to subscriber service calls, as determined solely by the Board or its designee. 4) Provide monthly telephone activity reports to the Board, as determined solely by the Board or its designee. c) With respect to signal quality and other technical aspects of reassigned access and local origination channels - 1) If the Board or its designee determines, in its sole discretion, that the technical quality of any access or local origination channel does not meet the specifications of the cable communications ordinance, North Central shall, within one month of the Board or its designee's request, reposition such channels, to the extent requested by the Board or its designee, as follows: Page 1 of 4 Agreement Principles Burnsville/Eagan Cable Communications Commission Executive Committee 13 ,January 1987 Public Access (Narrowcast) 7 Regional Interconnect I 6 Educational 8 Governmental 10 Local Origination 12 Religious 13 Bulletin Board 15 Library 19 Leased Access II 27 Leased Access I 38 Regional Interconnect II 39 2) The Board shall review the signal quality of access and local origination channels at least annually. d) With respect to promotion of access and local origination programming - 1) North Central shall provide no fewer than one full-page in "CableGuide", or other channel guide distributed at least monthly to all cable subscribers, that clearly displays the channel assignments of access and local origination channels as determined by the Board or its designee. Such display may include similar local programming information from other cable systems but shall in no event be so dense as to be difficult to read. Such provision shall be at North Central's expense. 2) North Central shall provide no fewer than one full-page in TableGuide or other channel guide distributed at least monthly to all cable subscribers, that displays information about access and local origination programming in Burnsville and Eagan as determined by the Board or its designee. Such provision shall be at North Central's expense. 3) At the request of the Board or its designee, North Central shall print and distribute bill stuffers that promotes access and local origination programs shown on the Burnsville/Eagan system as determined by the Board or its designee. Board requests will not exceed four (4) per year. Such provision shall be at North Central's expense. 4) North Central shall inform subscribers of the reassignment of access and local origination channels in prominent advertisements in newspapers of general circulation in Burnsville and Eagan that appear no later than 15 February 1987. Such provision shall be at North Central's expense. Page72 of 4 Agreement Principles Burnsville/Eagan Cable Communications Commission Executive Committee 13 January 1987 5) North Central shall inform subscribers of the reassignment of access and local origination channels in cable bili stuffers sent to all subscribers in Burnsville and Eagan that are distributed no later than 15 February 1987. Such provision shall be at North Central's expense. 6) North Central shall inform subscribers of the reassignment of access and local origination channels by inserting messages on channel 3 (PREVIEW/SUBSCRIBER INFORMATION), and all appropriate alpha -numeric channels. Such notice shall be displayed, at a minimum, from 15 February until 15 March 1987. Such provision shall be at North Central's expense. e) With respect to metropolitan uniformity of channel assignments - 1) Within one month of request of the Board or its designee, North Central shall reassign access and local origination channels to coincide with such channel assignments of other Twin Cities metropolitan area cable systems to the extent requested by the Board. Such provision shall be at North Central's expense. f) With respect to covering increased Commission costs resulting from staff consolidation and changes in service - 1) North Central shall forgive all franchise fees advanced to the cities of Burnsville and Eagan. g) With respect to financial information - 1) North Central shall provide to the Board monthly reports depicting gross revenues, individually presented for the cities of Burnsville and Eagan, and, profit -and -loss statements jointly presented for the system serving Burnsville and Eagan. Such provision shall be at North Central's expense. h) With respect to local staff commitment and accountability - 1) North Central shall provide a general manager, plant manager, and headend technician (who shall not be shared with the Local Programming Department) dedicated solely to the Burnsville/Eagan cable system. Such Page 3 of 4 X) Agreement Principles Burnsville/Eagan Cable Communications Commission Executive Committee 13 January 1987 provision shall be at North Central's expense. 2) North Central shall maintain full local programming staff, facilities, and equipment commitments of the Franchise. Recent vacancies in Burnsville/Eagan local programming staff shall be filled no later than 30 January 1987. D With respect to corporate commitment and fairness to franchising authorities - 1) North Central shall provide to the Burnsville/Eagan cable system any advantages provided to any other Twin Cities metropolitan area North Central cable system. Such provision shall be at North Central's expense. 2) North Central shall provide financial information regarding the Burnsville/Eagan local programming department as determined by the Board or its designee. Such provision shall be at North Central's expense. Page 4 of 4 Agenda Information Memo, January 20, 1987, City Council Meeting Page Three There are eight (8) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detial, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. PERSONNEL ITEMS A. Personnel Items --There are two (2) items to be considered under Personnel Items at this time. 1. Part -Time Police Dispatcher --The City has received a resignation letter from part-time Dispatcher Theresa Rainwater, effective January 26, 1987. Action will be necessary to authorize advertise- ment for filling this position. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the resignation of Theresa Rainwater, effective January 26, 1987, and to authorize the advertisement for a replacement for Ms. Rainwater as a part- time Police Dispatcher. 2. Receptionist/Clerk Typist --Approximately 40 applications were received for the vacant Receptionist/Clerk Typist position at the Municipal Center. After screening, 27 applicants were invited to the Municipal Center for a short interview with Administrative Assistant Witt and Administrative Assistant Duffy. Three applicants had already found other employment, so 24 appli- cants were interviewed on Thursday, January 15 and Friday, January 16, 1987. From these applicants, a final three or four will be invited back to the Municipal Center for a more extensive interview with Director of Finance/City Clerk VanOverbeke, Administrative Assistant Duffy and Administrative Assistant Witt, on Tuesday morning, January 20, 1987. At that time, tests will also be administered to the final applicants. It is anticipated that a final choice for a person to fill the vacant position of Receptionist/Clerk Typist will be made by the time of the Council meeting on January 20, 1987. The City Administrator will then verbally furnish the Mayor and City Council with the name of that choice. If this is not possible, this item will have to be continued until February 3, 1987 Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the choice of an applicant to be named at the Council meeting as Receptionist/ Clerk Typist for the City of Eagan, contingent upon the successful completion of the physical examination requirement by that applicant. /7 Agenda Information Memo, January 20, 1987, City Council Meeting Page Four PLUMBER LICENSES B. Plumber Licenses --The building contractors license requirement was abolished in late 1986. There is still a requirement within the City Code that all plumbers be licensed and a list of the plumbers to be considered for renewal for new licensing in 1987 are enclosed on page *__ ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of plumbers licenses as presented. /3 PLUMBERS LICENSE JANUARY 20, 1987 1. A-Aace, Inc. 26. 2. ACV Mechanical, Inc. 27. 3. Blaylock Plbg. Co. 28. 4. Boedeker Plbg. & Htg. 29. 5. Consolidated Plbg. & Htg. Co. 30. 6. Doody Mechanical, Inc. 31. 7. Egan & Son Co. 32. 8. Elander Plbg. Co. 33. 9. Wm. L. Gadtke Plbg., Inc. 34. 10. Raymond E. Haeg Plbg., Inc. 35. 11. Harris Mechanical Contracting Co. 36. 12. Hayes Contractors 13. J. B. Hengel 14. Hovde Plbg. & Htg. 15. Jerry's Plbg. 16. K & K Htg. & Plbg. 17. Lakeside Plbg. & Htg. 18. LeVahn Brothers, Inc. 19. Matthew Daniels, Inc. 20. 0. R. McDermott 21. Metropolitan Mechanical Contractors, Inc. 22. Midwestern Mechanical Corp. 23. Minnesota Mechanical, Inc. 24. Mooney - Ridler Plbg. 25. Nickelson Plbg. /[L Northern Plbg. & Htg. Nova - Frost, Inc. Project Plbg., Inc. R. C. Plbg. Richfield Plbg. Co. Seitz Bros., Inc. Dale Sorenson Co. Swanson & Schleger Plbg. Welter & Blaylock Westonka Mechanical Contractors, Inc. Williams Mechanical Contractors, Inc. Agenda Information Memo, January 20, 1987, City Council Meeting Page Five AUTHORIZATION TO PURCHASE PARR VEHICLES C. Authorization to Purchase Park Vehicles Through Hennepin County Cooperative Purchasing --The Parks and Recreation and Building Inspections Departments are seeking approval to acquire vehicles through the Hennepin county purchasing contract. The Parks and Recreation and Inspections Departments were authorized $54,900 for the acquisition of new and replacement vehicles. Successful bidders for these vehicles are Thane Hawkins Polar Chevrolet and Viking Chevrolet. In total, the acquisition cost of the four vehicles will be $43,956. In addition, each vehicle will be equipped with two way radios, and the one ton replacement vehicle will require installation of hydraulic hoist and box package. These additions are estimated at $10,640 for a grand total of $54,596. The equipment includes a replacement for a 1 -ton truck, a new 3/4 ton 4 x 4 for Forestry, a new station wagon for Parks Administration and 3/4 ton pick up for Inspections which is a replacement. The 1987 budget approval for these items is $54,900. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Parks and Recreation Department/Inspections Department to acquire the four vehicles under the Hennepin county bid from Thane Hawkins Polar Chevrolet and Viking Chevrolet in the aggregate amount of $43,956. Agenda Information Memo, January 20, 1987, City Council Meeting Page Six ONE DAY CONSUMPTION AND DISPLAY LICENSE, ST. JOHN NEUMANN D. One Day Consumption and Display License, St. John Neumann Church --The St. John Neumann Church is planning a dance for Saturday, Febuary 28, at their church located at 4030 Pilot Knob Road. A one day, consumption&display license application has been completed and received proper review/approval from the Police Department. On affirmative Council consideration, the application is forwarded to the liquor control director for his approval. Thirty days constitutes the minimum process time and therefore, Council action is required at the January 20 meeting. For a copy of the applica- tion, refer to the attached license application, a copy is enclosed without page number. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the consumption and display license for St. John Neumann Church. ON -SALE 3.2 BEER LICENSE/EAGAN TAP INC. E. On -Sale 3.2 Beer License for Eagan Tap Inc. --An application was received from Christopher Diebold for a 3.2 beer license. Mr. Diebold is reopening an establishment that was originally the A & w and has operated under two (2) other names in recent years. Mr. Diebold and his partners are associated with the Greenstreet Restaurants that are located within the Metropolitan area. The Police Department has completed their review of this applica- tion and Chief of Police Berthe has indicated their approval by signing the application. A copy of the application is enclosed without page number. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the application for an on -sale 3.2 beer license for Eagan Tap, 3998 Sibley Memorial Highway. 0 Agenda Information Memo, January 20, 1987, City Council Meeting Page Seven PROJECT 493, RECEIVE PETITION/ORDER FEASIBILITY REPORT F. Project 493, Receive Petition/Order Feasibility Report (Greensboro 2nd Addition) --We have received a petition and guarantee of payment for the preparation of a feasibility report and subsequent installation of streets and utilities to service the Greensboro 2nd Addition, located north of Wescott Road, approxi- mately 1/2 mile east of Lexington Avenue. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for Project 493 (Greensboro 2nd Addition) and authorize the prepara- tion of the feasibility report. PROJECT 487, RECEIVE REPORT/ORDER PUBLIC HEARING G. Project 487, Receive Report/Order Public Hearing (Braun Court) -- In response to a request from several existing homeowners, staff recommended the preparation of a.feasibility report for the instal- lation of Braun Court, a cul-de-sac extending westerly from Drexel Court. This cul-de-sac would eliminate the direct driveway accesses from several property owners directly onto Pilot Knob Road which will affect the final design of the improvement of Pilot Knob Road and its related assessments. A neighborhood meeting with all affected property owners is scheduled for 2:00 p.m. on Friday, January 16, to further review the concept designs and their concerns. With the completion of the feasibility report, it is appropriate that the Council receive this information and schedule a formal public hearing to discuss the merits of this proposed project. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 487 (Braun Court) and schedule the public hearing to be held February 17, 1987. I� Agenda Information Memo, January 20, 1987, Citv Council Meeting Page Eight ESTABLISH JUNE 9, 1987, AS MEETING DATE FOR BOARD OF REVIEW/EQUALIZATION H. Establish June 9, 1987, As Meeting Date for Board of Review/Equalization--The City has received notification from the Dakota County Assessor's Office that Tuesday, June 9, was selected as the date for the Board of Review/Equalization meeting at the Eagan City Hall. If this date is acceptable to the City Council, official action should be taken, allowing the City Clerk to notify the County Assessor's Office and the date will be scheduled accordingly. ACTION TO BE CONSIDERED ON THIS ITEM: To establish June 9, 1987, as a meeting date for the annual Board of Review/Equalization meeting for the City of Eagan. I Agenda Information Memo, January 20, 1987, City Council Meeting Page Nine There are eleven (11) items of organizational business that must be considered by the City Council. Those items are listed as A. through K. For additional information on these items, please refer to your organizational folder (enclosed without page number). It will be necessary for the City Council to take separate action on each of the eleven items. ACTION TO BE CONSIDERED ON THIS ITEM: Separate action is required for each organization business item and is so indicated after each discussion as found in the attached memorandum. Special Note: Staff would like to direct Council attention to the application of Jerry Begley for the Advisory Planning Commission. Mr. Begley's letter was inadvertently overlooked when interviews were scheduled. Mr. Begley has expressed a strong desire to be considered for appointment. Due to the oversight, staff has requested that Mr. Begley be present at City Hall at 6:20 p.m. on Tuesday, January 20, 1987 for a brief interview with the Council. Staff hopes that this can be accommodated in your schedules. In the event that you cannot be present, please contact Mr. Begley at one of the numbers included in his letter, prior to Tuesday evening's meeting and interview him informally by phone. '9 Agenda Information Memo, January 20, 1987, City Council Meeting Page Ten CONDITIONAL USE�PERMIT/PYLON SIGN FOR ABF FREIGHT SYSTEM A. Conditional Use Permit for a Pylon Sign for a Trucking Company on Lots 3 through 6, Plainview Addition --A public hearing was held before the Advisory Planning Commission at their regular meeting held on October 28, 1986, to consider a Conditional Use Permit application submitted by ABF Freight System for a pylon sign located along Lexington Avenue, north of the E -Z Airpark facility. The APC is recommending approval of the application. This item was scheduled for City Council meetings on November 18, 1986, December 2, 1986, and January 6, 1987. At each meeting there was an announcement that the applicant was requesting a continuance. The applicant has requested that this item be. removed from the agenda. At the request of -the City Planner, a letter will be forthcoming and distributed at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: To accept a request by ABF Freight System/Trucking Company to remove their application and consideration for a conditional use permit for a pylon sign for further consideration by the City Council. B Agenda Information Memo, January 20, 1987, City Council Meeting Page Eleven ACCESSORY APARTMENTS%HOUSING B. Consideration of Ordinance Amendment to Chapter 11, Relative to "Accessory Apartments/Housing"--At the January 6, 1987 City Council meeting, an Ordinance regulating accessory apartments in R-1 residential districts was given consideration. There were a number of changes and revisions made to the draft Ordinance, all of which have been included in a new Ordinance draft as prepared by the City Attorney's office. Those specific changes included the following: i. It was defined that the accessory apartments shall be clearly a subordinate part of the single-family dwelling and not exceed 35% of the total building floor area. There is a question as to whether the City would like to add nor have more than two (2) bedrooms onto that regulation. The next change was to i.v. whereby the two-year ownership requirement was eliminated. The third was a change to v. which eliminates a requirement for designating a least two of the three off-street parking spaces as enclosed. There were also changes to the original wording that applications will be received directly by the City Council and not the Advisory Planning Commission; and likewise, only the City Council can revoke the permit, not the Advisory Planning Commission. For a copy of the revised Ordinance please refer to pages 2-7- through -Zthrough 2-5 . Since this Ordinance is an amendment to the Zoning Ordinance, a public hearing is required before the Advisory Planning Commission. ACTION TO BE CONSIDERED ON THIS ITEM: Approve or deny, with or without modification, a directive to the Advisory Planning Commission to hold a public hearing to consider an amendment to Chapter 11 that would allow for accessory apartments in an R-1 residential district. Special Note: Once a public hearing is held by the APC, official adoption of the Ordinance is required by the City Council. 7-1 4' Draft 1-7-87 ORDINANCE NO. , 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE, CHAPTER 11, ENTITLED "LAND USE REGULATIONS" BY ADDING PROVISIONS RELATING TO ACCESSORY APARTMENTS IN R-1 RESIDENTIAL DISTRICTS AND BY ADOPTING BY REFERENCE EAGAN CITY CODE SECTION 11.99, WHICH CONTAINS PENALTY PROVISIONS. THE CITY COUNCIL OF THE CITY OF EAGAN DOES ORDAIN: s Section 1. Eagan City Code, Chapter 11, is hereby amended by adding Section 11.20, Subd. 5.C.7 to read as follows: Section 11.20, Subd 5.C.7. Applications for conversion of .existing, owner occupied, detached single family homes to two-family use may be allowed by the creation of an accessory apartment subject to review by the city. (a) Application shall be made on forms provided by the City which shall include the following: i. Legal description of the property location and proof of ownership. ii. Scale plans indicating existing and proposed floor plans and access to both the principal unit and the accessory unit. iii. Site plan depicting parking availability. (b) The City Planner shall review the completed application in consultation with the Building Inspector and Fire Chief, and shall determine whether the proposed conversion meets the following standards: 11 Vt i. The accessory apartment shall be clearly a subordinate part of the single-family dwelling and in no case shall it be more than Thirty Five (356) percent of the building's total floor area. ii. The accessory apartment shall consist of at least twenty (20%) percent of the principal building's total floor area. Living space square footage for the accessory apartment shall include a kitchen or cooking facilities, a bathroom and a living room. iii. No front entrances shall be added to the house as a result of the accessory apartment permit. iv. The house shall be owner -occupied. v. A minimum of three off-street parking spaces shall be provided. vi. The accessory apartment and principal unit shall meet the applicable standards and requirements of the Eagan City Code, Building Code and Fire Code. vii. The building and property shall remain in single ownership and title and shall have only one mailing address. viii. Only one accessory apartment permit may be issued for each detached single family home. (c) The City Planner shall deny or approve the application based upon a statement of findings relative to the above standards. If the decision is to accept, a notice of intent shall be sent to all neighboring owners within 150 feet of the perimeter of the property. Written comments will be requested within 10 days, reviewed, and a 23 2 f J.. 0 final decision made by the City Planner. The applicant or other aggrieved party may appeal the decision within 10 days to the City Council which shall make the final determination. Failure to give mailed notice or defects in the notice shall not invalidate the proceedings provided a bona fide attempt has been made to contact the neighboring owners. (d) The City has the right to attach conditions when approving an accessory apartment permit. The City shall require the owner to place restrictive covenants to be recorded with the property controlling the accessory apartment. Such covenants shall be approved by the City Attorney. (e) Upon the sale of a home having an accessory apartment permit, the buyer shall submit a new application for renewal of the permit. (f) An accessory apartment permit shall terminate if the above referenced standards are not adhered to. (g) The City Councicl may revoke an accessory apartment permit if the criteria and conditions under which the permit was granted are violated. Section 2. Eagan City Code Chapter 11.99 entitled "Violation A Misdemeanor" is hereby adopted in its entirety by reference as though repeated verbatim herein. 24 f. C . Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: Its Clerk CITY OF EAGAN CITY COUNCIL By: Date Ordinance Adopted: Date Ordinance Published in the legal newspaper: 7� Its Mayor Agenda Information Memo, January 20, 1987, City Council Meeting Page Twelve PRELIMINARY PLAT/BOULDER RIDGE ADDITION A. Preliminary Plat (New American Homes) for Boulder Ridge Consisting of 79 Townhouse Units --A public hearing was held before the Advisory Planning Commission at their last regular meeting held on December 18, 1986, to consider a preliminary plat application submitted by New American Homes for the Boulder Ridge Addition. The Advisory Planning Commission is recommending denial due to proposed heavy grading, loss of vegetation and the impact on Heine Pond. The applicant, New American Homes, has sent a letter to the City Council requesting that no action be taken on this matter and that a new design be prepared with a public hearing before the Advisory Planning Commission. A copy of the letter is enclosed on page L % . Since there is a recommendation for the City Council from the Advisory Planning Commission, it was appropriate to send a copy of the staf report for consideration. This document is enclosed on pages Z8 through SCL_ For a copy of the action that was taken by the APC, refer to those minutes found on page (4d-) - ACTION TO BE CONSIDERED ON THIS ITEM: To recognize the request of New American Homes and allow the applicant to redesign the project and resubmit for Advisory Planning Commission consideration or consider some other action which could include the recommendation of the Advisory Planning Commission. MAY 1!) Oil 1111 January 14, 1987 City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 RE: Proposed Boulder Ridge Attn: Honorable Mayor and City Council New American Homes Corporation currently has a platting application pending with your City. While the application that appeared before the planning commission on December 18, 1986 was essentially the same as a previously approved project on the site, the city has expressed several new concerns that we must address. After the planning commission meeting, we again met with the City Planning Staff, the Park Staff, and the Parks Advisory Commission to discuss all of the concerns expressed. Based on the additional information we received, New American Homes Corporation respectfully requests that the Boulder Ridge plat be redirected to the Planning Commission. This will enable us to submit a redesign that will adequately address the issues and concerns raised by the City. Please respond to our request at your earliest convenience. We look forward to your comments. If you should have any questions, please do not hesitate to contact me. Very truly yours, NEW AMERICAN HOMES CORPORATION Tom Gastler, Vice President TG/Is cc: Thomas Hedge„ City Administrator Dale Runkle, Director of Planning Tom Colbert, Director of Public Works Ken Vraa, Director of Parks & Recreation The Parks and Recreation Commission M CITY OF EAGAN SUBJECT: PRELIMINARY PLAT (BOULDER RIDGE) APPLICANT: NEW AMERICAN HOMES LOCATION: OUTLOT A, THOMAS LAKE HEIGHTS EXISTING ZONING: R-3, UNDER THE BLACKHAWK PARK PD DATE OF PUBLIC HEARING: DATE OF REPORT: DECEMBER 18, 1986 DECEMBER 15, 1986 . REPORTED BY: PLANNING & ENGINEERING DEPTS APPLICATION: An application has been submitted to the City request- ing a Preliminary Plat for the Boulder Ridge Addition. this plat contains 75 townhouse units on 18.7 gross acres abutting County Road 30 on the north, Thomas Lake Road and approximately 2.2 undeveloped acres of the Deerfield apartment project on the west and Heine Pond on the east. The Pheasant Knoll Addition previously received Preliminary Plat approval on this site in 1984, but was never final platted. This townhouse proposal is consistent with the zoning district in the Blackhawk Park Planned Development. EXISTING LAND USE: Surrounding land uses are single family to the south and east of Heine Pond and R-3 to the SW. The undeveloped - 2.2 acres" of the Deerfield project, east of Thomas Lake Road, is also designated for an R-3 density. The overall density for this" project, after the 9.4 acre park dedication, is 8 units per acre (on 9.3 net acres). Each unit has- approximately 900_ S.F. of building coverage with a total site coverage of 17%.on the 9.3 acres. 20% is allowed in R-3 districts. This site is mostly open grassland and -undeveloped at this time. The hillside falling 'to Heine .Pond is approximately .55 ft. and covered with a stand of mature pines. Another lineal stand. of deciduous hardwoods are near the pond surface. SITE PLAN: These owner occupied units will be serviced by a single access .for 60 units from- Thomas Lake Rd and a public/private drive from County Road 30 for 15 units and.t-he proposed neighborhood park facility. The park is- programmed for a small boat launch, an open air shelter and passive recreation area.- Staff has recom- mended a trail "connection from this park area to the existing trail along Thomas Lake Rd in addition to the trail on the south side of Diffley Rd. The private drives are narrower than* the City'standards and will be maintained by the Homeowner's Association as will the lawn maintenance and trash. pickup. Related to the size of the street is- the need for .guest parking. Each unit WA BOULDER RIDGE DECEMBER 18, 1986 PAGE TWO will have a setback of 25' from the private street and 20' on the cul-de-sacs. Therefore, 2 additional parking spaces are being provided - meeting the Code requirement of additional outside space per unit. The concern though is that there may not be the flexibility in the roadway system to accommodate additional parking on the street if so needed. Separate guest parking would be advisable scattered throughout the site. Code requires a distance of 30' between the building groupings and this has been provided. Each building pad will be platted as a lot with the remaining open space becoming outlots. For the project to be built as proposed, massive grading will occur - to the degree of filling in a portion of Heine Pond. This pond is not covered under the Shoreland Zoning Ordinance but is a D.N.R. Protected Wetland. Evidence of the severe grading is the need of the retaining wall between the upper and lower portions of the project.- This wall will reach an ultimate height of roughly 16' and will need to be longer than shown on the preliminary grading plan to provide a more gradual tapering into the,hillside. The proposed 2 story walkout style units are not the most efficient building for the site without requiring the large amount of grading. If the density was increased on the top of the hill or the 2.2 acres to the west were incorporated with this plat, these units could be placed much more sensitively on the site, thus saving the most dominant features of the site - the wooded hillside and the pond frontage. Also the reduction of grading proposed for that hillside will help prevent undue erosion and potential damage to the water quality of Heine Pond. Heine Pond is known as the clearest water body in Eagan and visable up to a depth of nearly 221. The buildings will be constructed of horizontal lap siding with gabled roof details and tuck under garages. Fireplaces will be optional. No active recreational amenities such as a pool, tennis courts, or tot lot are proposed. A preliminary landscape plan has been included with this submission showing the new planting areas. Little or none of the existing trees will be saved with the current grading plan. The ornamental sizes will need to be increased to 1k" to meet the standard of the City's Landscape Policy. All other tree sizes, quantities, and species are acceptable in a preliminary way. There will need to be a detailed retaining wall planting plan with the Final Plat submission if that grading plan is approved as is. 2� BOULDER RIDGE PAGE THREE GRADING/DRAINAGE: This development is proposed to be located on the western slopes of Heine Pond which has an approximate elevation differential of 65' from the high point near Thomas Lake Road to the low point near Heine Pond. The proposed development plan results in major excavation and fills of almost the entire site ranging in cuts of approximately 20' near the high knob adjacent to Thomas Lake Road to fills of 8' along portions of the cul-de-sac adjacent to Heine Pond. The elevation differential between the proposed townhouses on the loop street and the lower cul-de-sac is 18' with a building separation of only 401. This results in the requirement for a substantial retaining wall, -approximately 230' in length and 16'-18' high. Townhouse units adjacent to the western property line should be converted to tuck -under units rather than the proposed walkouts due to their proximity to the existing side hill. This will minimize the amount of excavation and disturbance of the wooded area to the west. Due to the existing water quality and past protection provided to Heine Pond in the past, the majority of surface water .runoff generated from this development should be intercepted by storm sewer facilities and discharged directly into the trunk storm sewer line adjacent to Heine Pond. This will require additional storm sewer facilities and minor berm construction to pick up backyard drainage in addition to the internal private street runoff. In addition,- a storm sewer line should be stubbed to the west to provide for the capacity of 3.0 cfs. The final detailed grading plan should provide for emergency overland drainage swales from the low points in the internal private drive to prevent flooding to those units. Additional storm sewer drainage facilities shall be installed to maintain the current rural ditch drainage section that will be blocked by the proposed connection of the private cul-de-sac to Diff ley Road (County Road 30) . UTILITIES: Sanitary sewer of sufficient size, capacity and depth to handle this proposed development is provided by the existing trunk facility transgressing this property along the western edge of Heine Pond. This development proposes to provide several individual sanitary sewer service connections into this trunk facility. Because pf the depth of this line, it is recommended that the proposed internal lateral sanitary sewer system be extended to minimize the number of direct.overdepth service connections to this trunk sanitary sewer. In addition, this development shall extend a sanitary sewer line to its west property line at an appropriate elevation to provide service through a subsequent extension for the adjacent undeveloped property. Water main of sufficient size, pressure and capacity is provided by both the 12" trunk water main in Thomas Lake Road and the 12" trunk water main in Diffley Road. A minor modification to the internal looping alignment will be necessary to minimize the length of individual private services. This development shall also provide a stub connection to the west property line for future extension and service to the adjacent undeveloped property. 3b BOULDER RIDGE DECEMBER 18, 1986 PAGE FOUR STREETS/ACCESS/CIRCULATION: This development is proposed to be serviced entirely by a private street system. Due to the number of units proposed to be served, the street shall be a minimum 28' in width with minimum building setbacks of 25' from the back of curb. This development is proposed to be serviced by Thomas Lake Road, which is currently constructed to its ultimate design section, and also Diffley Road (County Road 30), which is proposed to be upgraded to its ultimate design section within the next two years. The private cul-de-sac on the lower level shall be increased to provide a minimum radius of 40'. Access of the private lower level cul-de-sac to Diffley Road (County ,Road 30) shall be approved by Dakota County. EASEMENTS/RIGHTS-OF-WAY/PERMITS: This development shall dedicate all easements necessary for the internal sanitary sewer, water, and storm sewer system of sufficient dimension as required by alignment and depth. This development shall provide additional utility easements for the existing trunk sanitary and storm sewer system to ensure that no building is located closer than 20' from the centerline of those facilities. Because this plat is adjacent to County Road 30, it shall be subject to all right-of-way and easement dedications necessary for the upgrading of County Road 30. Due to the fact that Heine Pond does not have any storm water discharging into it but does have a gravity outlet, a high water elevation will be required to be dedicated incorporating the 878.0 contour. This development shall be responsible for ensuring that all regulatory agency permits (MPCA, MWCC, Dept. of Health, Dakota County, etc.) are acquired prior to final plat approval or building permit issuance, whichever is required by the affected agency. 1 ASSESSMENTS: This parcel was previously assessed trunk area sanitary sewer, water and storm sewer benefits in addition to lateral benefit from the trunk sanitary sewer, the trunk water and the residential equivalent for Thomas Lake Road. However, several of these assessments were based on the agricultural/single-family zoning rate. Therefore, as a condition of this plat, it is required that this development assume its responsibility for increasing the use of this property and the resulting impact on the trunk utilities based on the difference in the rates from the agricultural to multiple density zoned useages identified as follows: 3/ BOULDER RIDGE DECEMBER 18, 1986 PAGE FIVE ITEM Lateral Benefit from Trunk Water Main (Thomas Lk. Rd.) Lateral Benefit from Trunk Water Main (Diffley Rd.) Lateral Benefit from Trunk Storm Sewer Thomas Lake Road Diffley Road (Future Street) Diffley Road Trail (Future) 1987 RATE $8.08/f.f.* $20.55/f . f . $10.80/f.f.* $31.09/f.f. $66.53/f . f . $12.40/f.f. QUANTITY $546/f.f. $582/f.f. $600/f . f . $546/f.f. $582/f.f. $582/f . f . AMOUNT $4,412 $11,960 $ 6,180 $16,975 $38,720 $7,217 PROJECT 237 137 237 237 TOTAL............................................. $85,464 * This rate is the difference between multiple residential rate and the previously assessed agricultural/single-family rate. The rates quoted are 1987 and the quantities calculated are based on preliminary plat information. The final rates shall be those in effect at the time of final plat approval or related project approval by Council action, whichever occurs first. All quantities shall. be based on final figures contained in the final plat documents. CONDITIONS 1. All standard platting conditions shall be adhered to. 2. A copy of the Home Owners Association Bylaws shall be reviewed by the City's attorney. 3. The parkland dedication shall be fulfilled in accordance with the Planned Development agreement. 4. A trail connection shall be provided from the park facility to the trail on Thomas Lake Road as well as the trail along Co. Rd. 30. 5. A revised grading plan be submitted that _lessens the impact on Heine Pond. 6. A detailed landscape plan be submitted. A financial guarantee shall not be released until after 1 year from the installation date. 7. The retaining wall shall be reviewed by Staff to ensure structural soundness and additional plantings or fences may be added for safety reasons. 32,-- BOULDER RIDGE DECEMBER 18, 1986 PAGE SIX CONDITIONS: BOULDER RIDGE 8. All private streets and public utilities necessary to service this development shall be constructed in accordance with plans and specifications approved by the Engineering Division and in accordance with City standards, policies and codes. 9. All surface water drainage from this development shall be intercepted and discharged directly into the existing trunk storm sewer facility. 10. A final detailed grading, drainage and erosion control plan shall be approved by the Engineering Division prior to final plat approval. 11. A storm sewer lateral shall be stubbed to the west property line to provide for future extension and service to the undeveloped property to the west. 12. All proposed retaining walls shall be constructed in accordance with City standards and Codes. 13. All internal streets shall have a minimum width of 28' and a minimum cul-de-sac radius of 40'. 14. No structural building shall be located closer than 20' to the centerline of the existing trunk sanitary sewer or storm sewer facilities. 15. This development shall dedicate all necessary utility easements, public rights-of-way and ponding easements as required by the City or the County. 16. This development shall be responsible for the acquisition of all required regulatory agency permits in accordance with their stipulated time frames. 17. This development shall be responsible for the upgrading of trunk related assessments associated with the rezoning and any additional trunk areas, lateral benefit or front footage assessments previously not levied and/or associated with the future upgrading of County Road 30. 18. This development shall extend sanitary sewer and water laterals to the west property line for future extension and service to the undeveloped property to the west. 19. This development shall be subject to all conditions and restrictions of Dakota County regarding its proposed street access and platting adjacent to County right-of-way. 35 LOCATION ZONING LA ;• •. FEN. R-11 R 1 iUj .a c LB �..• ,r Y ] RB R .. � r R -III' a _I::�yi �.ti�'•�. •�°�. �;` �. '.� COMPREHENSIVE PLAN 3� 35 kid 35 t�3 igb, 2fJI� Q �yyIFJW w �• z�L z4aL H o O k r z Y M y Z 1 1 1: p J G 1'I4 �• Lam. p p p a J J gG3 Wu °► a L s u u — lc�L L } 0 1 I 3 i igb, 2fJI� Q �yyIFJW w �• z�L z4aL .a i 1 � - Ll - !ft - H o O k r z Y M y Z V p J G 1'I4 �• Lam. p p p a J J gG3 Wu °► a L s u u — lc�L L } 0 1 1 3 t .a i 1 � - Ll - !ft - S �YN 1'I4 �• 1 � 1 — I I � I 1 S _ EL 02 Lg ml i — A'T a.aoaeramrarar,ca � raw� W 3� o. 9'- j - G . 9 J 9 tl c 9 0 9 a± 1 w l g" rl i us N u' o• f ` 0 ) Nc L ! N "S -- � ' • ice'.,' , _ � . i � \,� j 1 I tr / 4 G 3 tur'* A 1.3 73 al Ovcr n � / p' •1pi V \iw f I L ! N "S -- � ' • ice'.,' , _ � . i � \,� j 1 / 4 G 3 tur'* A n � / SUBJECT PARCEL BOULDER RIDGE. _ � •. -PIG. � 1 city of eagan STORM SEWER approved:., pjate #tl PUBLIC WORKS �' ---- �^~� ---� -- • x.11 A �Ts'!*'4 !'�� C -P DAKO To SUBJECT PARCEL BOULDER RIDGE FIG. *2 city of eagan approved Standard PUBLIC SANITARY SEWER plate #::- - rp `°: ,�.�nRK� ill A QTPQ 01 �4. M u �m )AKOTAiCOUNTY PARK i 04M SUBJECT PARCEL /7 \ PA RK BOULDER RIDGE FIG. 43 city of eaganWATER approved:rpslatandard � PUBLIC e #: 4 WORKS NA Q S I= P PT AM It W I 4 if Q F - > �io ILI 4 v as 9 APC Minutes December 18, 1986 BOULDER RIDGE - PRELIMINARY PLAT The final public hearing of the evening was in regard to the application of New American Homes for a preliminary plat of Boulder Ridge Addition on Outlot A, Thomas Lake Heights. Chairperson McCrea convened the public hearing in regard to the proposal consisting of 75 townhouse units on 8.7 gross acres abutting County Road #30 on the north, Thomas Lake Road and approximately 2.2 undeveloped acres of the Deerfield apartment project on the west and Heine Pond on the east. City Planner Runkle pointed out that the Pheasant Knoll Addition previously received preliminary plat approval on this site in 1984 but was never final platted. The townhouse proposal is consistent with the zoning district in the Blackhawk Park Planned Development. The Park Commission had expressed concerns regarding the extensive grading involved and potential damage to Heine Pond. Mr. Kevin VonRiedel of McCombs, Knutson was present to provide a presentation, in addition to Mr. Greg Frank and Tom Gastler. It was pointed out that the first proposal for this parcel had been 120 units and that the Pheasant Knoll proposal had been 80 units. Mr. VonRiedel indicated that the developer could work with the cuts and fills and necessary retaining walls to meet City staff recommendations. Mr. Ray Kau£enberg, 1503 Clemson Court, appeared and expressed concern that any building along the slopes would destroy all the trees, in spite of the developer's express intent to preserve trees. He also suggested that the traffic impact on Thomas Lake Road would be very negative and that the representative of the applicant had not clarified to him previously what the project consisted of. After closing the public hearing, the Planning Commission discussed the extensive grading necessary for the project and the need or ability to obtain the DNR approval for any necessary filling. While it was proposed that the City would add a parking area and boat launch, it was suggested by the City engineer that it may not be feasible due to the steep grades in the area. There was significant concern regarding the waste of natural amenities. The developer did indicate that $80,000.00 to $85,000.00 units would be constructed with the possibility of ranging up to $100,000.00 with additions. The developer indicated that the County had reviewed the need for access on Diffley Road and orally indicated that it would be approved if more than 600 feet from Thomas Lake Road. Voracek moved, Trygg seconded the motion to recommend denial of the application on the basis that the applicant had not sufficiently considered and preserved the topography in the proposal. All voted in favor. It was pointed out that the item would be heard by the City Council on January 20, 1987. CHRONICLE EDITORIAL Mr. Voracek pointed out that the editorial in the December 10, 1986 Chronicle in regard to the Planning Commission's deliberations for the 35-E Diffley shopping center was an.injustice to the Commission. It was felt that the prepared Resolution in favor or against the proposal was inappropriate at the Planning Commission level and would not be accepted in the future. Staff was advised that such prepared Resolutions would not be accepted in the future and that the reasons for zoning decisions would be addressed in the minutes. 7 Agenda Information Memo, January 20, 1987, City Council Meeting Page Thirteen REVIEW ENVIRONMENTAL ASSESSMENT WORKSHEET (EAW) LEXINGTON AVENUE STREET IMPROVEMENTS B. Review Environmental Assessment Worksheet (EAW) for Lexington Avenue Street Improvements --The Dakota County Highway Department has prepared an Environmental Assessment Worksheet for the proposed upgrading of County Road 43 (Lexington Avenue) from County Road 28 (Yankee Doodle Road) to Lexington Way on the south end. A copy of the EAW was distributed to all members of the City Council at the January 6 meeting for their information and review. This EAW was also distributed to the Parks, Planning and Administration Departments of the City. In addition, the Metropolitan Council has requested any comments from the City of Eagan as a part of their review of this EAW. The following are the collective comments resulting from internal staff review: 1. The typical section submitted with the EAW shows the construc- tion of an 8' wide bituminous trailway on only one side of Lexington Avenue through the scope of this project. In accordance with the City's Comprehensive Trailway System Plan, this plan should incorporate a trailway on both sides through the length of this project. 2. Under Section #11, it should also reference the required cost participation agreement for the City of Eagan. 3. There will be minor additional right-of-way and temporary construction easements to be acquired from the O'Leary Lake Park and the Patrick Eagan Park frontage along Lexington Avenue. No major problems are anticipated, subject to final detail design review to insure adequate access grades are maintained and/or provided. 4. Storm water runoff from this project will be discharged into existing or proposed City trunk storm sewer facilities, outletting directly into McCarthy Lake, Hurley Lake and O'Leary Lake, prior to final discharge through Lemay Lake and Fish Lake with the ultimate outlet at the Minnesota River. Environmental concerns regarding water quality will have to be addressed in the final detail designs in accordance with the requirements of the Gun Club Lake Watershed Management Organization criteria and the City of Eagan's Comprehensive Water Quality Management Plan which should be implemented by the time of construction. Any other issues or concerns should be added to this list for a formal response to all appropriate agencies. ACTION TO BE CONSIDERED ON THIS ITEM: To review the Environmental Assessment Worksheet (EAW) for the Lexington Avenue street improve- ment and approve the list of issues and concerns to be further reviewed during the final design. Special Note. Enclosed on pages are the response from the Met Council regarding their review of this EAW, & a letter from Dakota County regarding their action. 416 January 9, 1987 Mr. Larry Figgins Dakota County Highway Department 7300 West 147th Street - Suite 402 Apple Valley, MN 55124 RE: Environmental Assessment Worksheet (EAW) Dakota County, CR 43 (Lexington Avenue) from CR 28 to 1.75 miles south Metropolitan Council Referral File No. 14031-1 Dear Mr. Figgins: At its meeting on January 8, 1987, the Metropolitan Council for CR 43 (Lexington Ave.) from CR 28 to 1.75 miles south. was based on the following statement from the Consent List by the Council. Metropolitan Council 300 Metro Square Building Seventh and Robert Streets St, Paul, Minnesota 55101 Telephone (612) 291-6359 uurrsiuered the EAW This consideration which was approved On December 23 Dakota County submitted an Environmental Assessment Worksheet for improvements to a 1.75 mile stretch of Lexington Ave. (CR 43) south of Yankee Doodle Road (CR 28). The road is currently a 2 lane rural road with gravel shoulders. It is proposed for widening to 4 lanes with curb and gutter and a bike trail to serve 209000 vehicles per day by 2008. The EAW appears to be complete and no major impacts are foreseen; therefore an EIS is not needed. The Council approved the above statement as its comments on the EAW. Sincerely, V Steve Keefe Chair SK: 11 cc: Greg Downing, Environmental Review Coordinator, Environ. Rev. See., EQB Tom Hedges, Administrator, City of Eagan Connie Kozlak, Metropolitan Council Staff 1-7 7 Equal PP 4 Employer An E O oLniN Em to er DAKOTA COUNTY City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 DIVISION OF PHYSICAL DEVELOPMENT 7300 WEST 147th STREET, SUITE #503 DEPARTMENTS OF - • HIGHWAYS December 30, 1986 • PARKS • PLANNING 8 PROGRAM MGMT. • PROPERTY MANAGEMENT .• SURVEY Attn: Dale Runkle, City Planner RE: LEXINGTON HILLS FIRST ADDITION Dear Mr. Runkle: GARY J. ERICKSON, P.E. DIRECTOR (612) 431-1158 APPLE VALLEY, MINNESOTA 551 RECEIVED.i O ; 41987 The Dakota County Plat Commission met on December 30, 1986, to reconsider the plat of LEXINGTON HILLS FIRST ADDITION. We were disappointed to hear that the City Council acted in opposition to the County Plat Commission's position to cul de sac the north end of Lexington Way. In the interest of expedience, however, and a desire to work with the City in assisting the developer to receive plat approval before the 31st of the month, the Plat Commissiion chose to waive its earlier. requirement of constructing the subject cul de sac. We encourage the City to continue the evaluation of constructing the cul de sac and working with the County to reduce the number of access points along Lexington Avenue. The 10 foot easement for roadway and pathway purposes along the subject property and along the abutting church property must be conveyed from the City to the County for simultaneous recording with the subject plat. The Plat Commission requests the City's position regarding the legality of the creation of the lot immediately south of the LEXINGTON HILLS FIRST ADDITION plat. It is the understanding of the Plat Commission that this lot may have been created illegally (it never came before the Plat Commission as an exception to platting) and as such may have jeopardized its rights to access in the future. The Plat Commission has recommended approval of this plat to the Dakota County Board. No work shall commence on the County right of way until a permit has been obtained from the County Highway Department. 4cerely, Gary rickson Secretary, Dakota County Plat Commission cc: Wayne D. Cordes, Lana Surveyor. Dave Everds, County Highway Engineer Tan Swanson, Permits Technician GE:vf AN EQUAL OPPORTUNITY EMPLOYER Agenda Information Memo, January 20, 1987, City Council Meeting Page Fourteen INDOOR TRASH STORAGE CONDITION TOWN CENTRE 100 PROFESSIONAL BUILDING C. Request to Eliminate the Condition Requiring Indoor Trash Storage for the Town Centre 100 Professional Building --The City has received a letter from Laura Marks, one of the owners of the Town Centre 100 2nd Addition office building, requesting that the City Council amend condition #7 of their July 1, 1986 preliminary plat approval, by allowing an outside brick enclosed trash area connected to the building as opposed to trash being confined to the interior of the building. For a copy of the request and a drawing locating the trash receptacle, refer to pages Q through _L. Preliminary plats are normally considered at a public hearing before the Advisory Planning Commission. There was no notification given to the adjoining property owners regarding this proposed change through an approved condition of the original preliminary plat. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny modification of condition #7 of the preliminary plat entitled Town Centre 100 2nd Addition. q JAN 1 4 11987 - January 12, 1987 Mr. Jim Sturm City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Town Centre 100 2nd Addition Office Building Trash Enclosure Dear Jim: At the City Council meeting of July 1, 1986, Condition #7 was placed on the prelimnary plat approval stating that a trash enclosure be incorporated into the interior of the building. We are requesting that this condition be changed to an outside brick enclosed trash area connected to the building by a wall con- ..,-.,....structed of the same material as the building and the trash enclosure. Attached is a drawing illustrating this proposed change. .:.,--..Your favorable consideration of this matter would be appreciated. -;h =r; -" es .Sincerely, 5 Laura Marks LM/ble Enclosure GT. V Ittt4 51 r Agenda Information Memo, January 20, 1987, City Council Meeting Page Fifteen PUBLIC IMPROVEMENT CONTRACTS A. Public Improvement Contracts: Item 1. Contract 85-15, Approve Change Order #3 (Royal Oak Circle) - This contract provides for the installation of utilities to service the Royal Oaks Circle mult-residential development, south of Surrey Heights and west of Federal Drive. However, during the time of the construction operations, the contractor encountered temporary stockpiles of excavated materials for the future footings and foundations of these multi -unit buildings. This resulted in additional costs and delays in the project. Because this extra cost is the direct responsibility of the development, all costs associated with this will be directly assessable to the Royal Oak Circle Addition. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #3 to Contract 85-15 (Royal Oak Circle Addition) in the amount of an additional $5,728.59 and authorize the Mayor and City Clerk to execute all related documents. Item 2. Contract 86-3, Approve Change Order #1 (Ashbury Road) -- This contract provided for the installation of streets and utilities for Ashbury Road, from Blackhawk Glen to Blue Cross Road. Due to refinement of road alignment elevations during construction to eliminate drainage problems, it was necessary to reconstruct and raise several existing manhole structures. This resulted in an additional cost of $2,409.25. ACTION TO BE CONSIDERED ON THIS ITEM: Approve Change Order #1 to Contract 86-3 (Ashbury Road) for an additional $2,409.25 and authorize the Mayor and City Clerk to execute all related docu- ments. Item 3. Contract 85-21, Approve Change Order #4 (Maintenance Building Remodeling) --Contract 85-21 provides for the expansion and remodeling to the Maintenance Facility on Coachman Road, south of Yankee Doodle Road. The contract allows the City to purchase large item materials directly from the manufacturer/ supplier in lieu of through the general contracting firm which was awarded the overall contract. Therefore, with the direct purchase by the City from the supplier, it is appropriate that the costs associated with the installation of this facility be deducted from the overall contract. This results in an overall cost savings of overhead and profit through the general contracting firm. The amount of this change order is for a reduction of $22,598.07. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #4 for Contract 85-21 (Maintenance Building Remodeling) for a reduction of $22,598.07 and authorize the Mayor and City Clerk to execute all related documents.6Y Agenda Information Memo, January 20, 1987, City Council Meeting Page Sixteen Item 4. Contract 86-12, Approve Change Order #1 (Well Pumps #8 and 9) --Contract 86-12 provides for the construction of the well house and pumping facilities for Wells #8 and 9 presently under construction. Subsequent to the past award of the contract, it has been determined that the required flow meters for these wells are no longer available as originally bid. After reviewing and approving an acceptable alternate make and model, it results in the deduct of $280 from the original contract. ACTION TO BE CONSIDERED ON THIS ITEM: Approve Change Order #1 to Contract 86-12 (Well Pumps #8 and 9) and authorize the Mayor and City Clerk to execute all related documents. Item 5. Change Order #1 for City Project 86 -09 --Change Order #1 for City Project 86-09 with ALM Builders Incorporated for the construction of Eagan park shelter buildings, was recommended for approval in the amount of $1,193. This change order reflects several modifications to the shelter buildings at all four park locations. Work includes addition of an 8' x 25' concrete slab at the entrance of Trapp Farm shelter building, deletion of tectum panels and replacement with cedar siding at Trapp Farm and Goat Hill buildings, additional heat tape for pipes and overhead ceiling runs and staining the interior of the picnic pavilion at Trapp Farm. Also included in this change order is a credit on finish hardware and a change in panel board construction for electrical services. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 for City Contract 86-09 with ALM Builders for park shelter buildings in the amount of $1,193. The original contract is $382,838, revised to $384,031. Item 6. Change Order #1 for City Contract 86 -21 --Change Order #1 for City Contract 86-21 with Century Fence Incorporated, is recommended for approval in the amount of $1,430. Change order items include substitution of 12' wide for 10' double gates, addition of center brace rail to backstop hood at Cedar baseball fields and additional concrete width and height for retaining wall base at Goat Hill Park baseball field. These change order items cost $543, $450 and $437 respectively for a grand total of $1,430. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 for City Contract 86-21 for athletic fencing and backstops with Century Fencing Incorporated. The original contract amount was $114,627.88, revised to $116,057.88. �3 Agenda Information Memo, January 20, 1987, City Council Meeting Page Seventeen PRIVATE IMPROVEMENT PROJECTS B. Private Improvement Projects: Item 1. Contract 83-R, Final Approval/Acceptance (Sunset 3rd Addition) --We have received a recommendation for final acceptance from our consulting engineering firm for the installation of streets and utilities within the Sunset 3rd Addition which was installed privately by the developer. All final inspections have been performed by representatives of the Public Works Department and found to be in order for favorable Council action of this request. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Contract 83-R (Sunset 3rd Addition -Streets and Utilities) and accept for perpetual maintenance. 5�