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08/04/1987 - City Council RegularAGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL AUGUST 4, 1487 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:45 - DEPARTMENT HEAD BUSINESS A. Public Works CONVEYANCE OF ACCESS EQUIPMENT to NW Bell Telephone/Lexington Booster Station ,p,f 2. EMERGENCY CLEAN-UP POLICY IV. 6:55 - CONSENT AGENDA A. PERSONNEL ITEMS j, B. PLUMBERS LICENSES P,4 C. PROJECT 511, Receive Feasibility Report/Order Public Hearing (Hidden Valley - Sanitary Sewer) p.� D. PROJECT 513, Receive Feasibility Report/Order Public Hearing 1 (Brittany 10th Addition) . E. PROJECT 470, Receive Final Assessment Roll/Order Public Hearing (Greensboro Addition - Streets and Utilities) ^p.7 F. PROJECT 475, Receive Final Assessment Roll/Order Public Hearing I (Daniel Drive - Streets and Utilities) D 1 G. PROJECT 481, Receive Final Assessment Roll/Order Public Hearing ID-1 (Blueberry Circle - Storm Sewer) P7 H. PROJECT 444, Receive Final Assessment Roll/Order Public Hearing (Holland Lake - Storm Sewer) I. APPROVE FINAL PLAT, Blue Ridge Addition J. CONTRACT 86-14, Final Payment/Acceptance (Greensboro Addition - Streets and Utilities) P.16 K. APPROVE FINAL PLAT, Sunset 12th Addition T.►5 L. APPROVE FINAL PLAT, Williams & LaRue 2nd Addition V. 7:00 - PUBLIC HEARINGS l�o A. PROJECT 502, R&B Addition (Storm Sewer) �..Z B. PROJECT 504, Whispering Woods 2nd Addition (Storm Sewer) 39 C. PROJECT 450, Final Assessment Hearing (Williams & LaRue Addition) Will Be Continued to August 18 City y Coi ncil Meeting) P.31 D. PROJECT 464, Final Assessment Hearing (Wyndham Corp Center Addition) Will Be Continued to August 18 City Council Meeting) 3 9E. PROJECT 480, Eagandale Center Industrial Park (Street Overlay) P�,,6 F. CONSIDERATION OF INDUSTRIAL REVENUE FINANCING for Building Block Daycare Center Facility, Waterford Development Group, Inc. VI. OLD BUSINESS F.13 A. VARIANCES (Sienna Corporation) for Monument Signs Setback Along Elrene Road in Bridle Ridge B. 1987 TRAILER PERMIT RENEWALS for 670 Lone Oak Coronation Road to Encroach into Road and 3850 VII. NEW BUSINESS �.97 A. INSURANCE RENEWAL for General Liability & Workers Compensation, Bruce Medvec j�94 B. RECOMMENDATIONS, Special Assessment Committee POV C. ENVIRONMENTAL ASSESSMENT WORKSHEET, Koch Refinery Pipeline lv./dl D. VARIANCE (Daniel and Judith Forde) to Allow a 2' Sideyard Setback (3' Variance) at 4305 Jasper Drive, Cedar Grove 2nd Addition) p110 E. CONDITIONAL USE PERMIT, Blackhawk Plaza, Inc., for a Sign .//� F. CONDITIONAL USE PERMIT, Learning Tree/Nordquist Sign Company, Inc., I for a Sign VIII. ADDITIONAL ITEMS A. PUBLIC IMPROVEMENT CONTRACTS: .ILZ 1. CONTRACT 87-18, Eagandale Center Industrial Park - Overlay/Approve Plans/Order Ad For Bids 'P.IZ'i 2. CONTRACT 87-17, Blackhawk Road-Streets/Receive Bids/Award Contract ly3 3. CONTRACT 87-26, Wescott Road-Surfacing/Receive Bids/Award Contract �.jt5 4. CONTRACT 87-21, Eagan Hills Farms -Trunk Util./Receive Bids/Award Contract P./7,7 5. CONTRACT 87-22, Hills of Stonebridge -Trunk Util./Receive Bids/Award ` Contract .12 9 6. CONTRACT 87-23, Bridle Ridge Addition -Trunk Utilities/Receive P Bids/Award Contract T.lZq 7. CONTRACT 87-16, N.Nicols Road -Street Reconstruction/Receive Bids/ Award I Contract x,.1318. CONTRACT 87-33, Wilderness Ponds/Fawn Ridge -Pressure Reducing Stations/Receive Bids/Award Contract IR. VISITORS TO BE HEARD (for those persons not on the agenda) R. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 30, 1987 SUBJECT: AGENDA INFORMATION APPROVE MINUTES/ADOPT AGENDA After approval is given to the August 4, 1987 agenda, regular City Council meeting minutes for the July 21, 1987 meeting and special minutes for a special City Council meeting held on July 23, 1987, the following items are in order for consideration: A. PUBLIC WORKS DEPARTMENT: Item 1. Conveyance of Access Easement to Northwestern Bell Telephone/ Lexington Booster Station --Northwestern Bell is replacing the existing telephone switching station adjacent to the Lexington booster station just north of Diffley Road. With this bigger facility, it would be appropriate to combine driveway accesses from Lexington Avenue. Subsequently, the City has worked out an access easement agreement to allow the use of the existing driveway for the booster station to provide access to the new telephone switching station. This easement agreement has been prepared by the Cit Attorney's office and reviewed by the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the access easement to Northwestern Bell Telephone for the Lexington booster station site and authorize the Mayor and City Clerk to execute all related documents. Item 2. Emergency Clean Up Policy --The City of Eagan has received several calls from homeowners requesting assistance in the pick up of debris that was deposited as a result of the flood waters occurring from the July 23, 1987 storm. Each member of the City Council was contacted on Wednesday, July 29, 1987 by the City Administrator to review emergency clean up policy/practice for the storm and there was unanimous concurrence that a policy should be implemented. It is recommended that this policy be ratified by the City Council as presented. Enclosed on pages Y through 3_ is a copy of a survey that was performed by Administrative Assistant Duffy and a copy of the Emergency Clean Up Policy as recommended. ACTION TO BE CONSIDERED ON THIS ITEM: To approve, as a ratification, the Emergency Clean Up Policy/Practice for storm damage which occurred on July 23, 1987. MEMORANDUM TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: JULY 29, 1987 SUBJECT: STORM DAMAGE AID SURVEY/PRACTICES Per your request, I have called neighboring cities which also suffered damage during the storm of last Thursday, July 23, 1987, to ascertain what, if anything, those cities are doing to aid residents whose homes/property was damaged by the rain and flood waters. The following is a synopsis of that information: APPLE VALLEY: Nothing. BLOOMINGTON: City is picking up storm related debris (non- hazardous materials only). Resident calls in on special number or to City in general to request pick up. City is also waiving building permit fees if a permit is necessary to repair storm damage. BURNSVILLE: City is waiving building permit fees if a permit is necessary to repair storm damage. City is not collecting debris. EDEN PRAIRIE: City has established this coming Saturday to do a massive storm damage debris pick up. EDINA: Will pick up any storm related debris that is left at the end of a driveway -and has also rented large dumpsters and placed them in a central location where residents can drop off debris. RICHFIELD: City is pumping residents' flooded basements and picking up storm related debris on a call in basis. Also, Richfield has a group of volunteers which is organizing help for senior citizens who are unable to clean up their own property. Attached, per your request, is a draft Emergency Policy/Practice which could be considered by the City Council in order to aid City of Eagan residents in cleaning up the damage caused by last week's major storm. 41._DuQ Administ ative As P istant Attachment CITY OF EAGAN EMERGENCY CLEAN IIP POLICY/PRACTICE FOR STORM DAMAGE WHICH OCCURRED ON JULY 23, 1987. On July 23, 1987, a major, 1000 -year storm caused significant damage to structures in the City of Eagan because of an eleven inch rainfall in seven hours which resulted in flooding. By authority of the Eagan City Council, the City of Eagan will be responsible for all public street clean up, including sand, silt, dirt and related debris which was deposited as a result of the flood waters. The City of Eagan will also remove any of the above material deposited on private property. The property owner should move the debris to the street for pick up and then call the City Maintenance Division (454-5220) to request the removal of said debris. If a resident received extensive damage to a property structure and its contents, damaged material such as sheet rock, timbers, furniture and the like should be moved to the street and the City contacted to haul the material away. The City of Eagan will assume all costs associated with the pick up and disposal of storm related debris as described above, but will not be responsible for any damages resulting from this operation due to the improper placement of the material to be removed. The City of Eagan will request federal assistance to cover any expenses related to the clean up process of the flood damage. The City of Eagan will provide fill material as it becomes available to assist in the replacement and restoration of washed out areas. However, it will be delivered only to a location that will not damage or create other problems or result in additional expense to the City of Eagan. The City of Eagan will also waive building permit fees in cases where a building permit is necessary in order to repair or replace damaged structures when the damage was caused by the flood waters. This policy/practice was authorized by the Eagan City Council on July 30, 1987. It will be in effect until August 15, 1987. Agenda Information Memo, August 4, 1987 There are twelve (12) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. PERSONNEL ITEM Item 1. Construction Analyst --This item was continued from the July 21, 1987 Consent Agenda. As the Council remembers, over 150 applications were received for this position. After screening of the applications, ten applicants were invited to the Eagan Municipal Center for interviews on Monday, Ju -1`y 20, 1987. The interviews were conducted by Chief Building Official Reid, Assistant Chief Building Official Hanson and Administrative Assistant Duffy. After reference checks and final interviews, it is their recommendation that Joe Merchak be hired to fill the vacant position of Construction Analyst, subject to successful completion of the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Joe Merchak as Construction Analyst for the Protective Inspections Department, subject to successful completion of the City's physical examination requirement. PLUMBERS LICENSES B. Plumbers Licenses --The City has received ten (10) applications seeking a plumber's license to operate and provide that service in the City of Eagan. The list of plumbers has been reviewed by the Chief Building Official and are found to be in order for consideration by the City Council. Attached on page S is a list of applicants seeking a plumber's license. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of plumbers licenses as presented. PLUMBERS LICENSE 1. Cal -Meth, Inc. 2. Coppin Plumbing Company 3. J.R. Kelly Plumbing & Heating 4. Bruce Nelson Plumbing & Heating 5. Northland Mechanical Contractors 6. North Star Plumbing Contractors 7. Olympic Plumbing & Heating S. Paycheck Plumbing 9. Pipe Company Contracting, Inc. 10. The Plumbing Place, Inc. August 4, 1987 Agenda Information Memo, August 4, 1987 PROJECT 5 DDEN VALLEY - SANITARY SEWER RECEIVE FEASIBILITY REPORT/ORDER PUBLIC HEARING C. Project 511, Receive Feasibility Report/Order Public Hearing (Hidden Valley - Sanitary Sewer) --In response to a petition received from the developer of this proposed subdivision, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for consideration of scheduling a public hearing regarding these improvements. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 511 (Hidden Valley - Sanitary Sewer) and schedule a public hearing to be held on September 1, 1987. PROJECT 513/BRITTANY 10TH ADDITION RECEIVE FEASIBILITY REPORT/ORDER PUBLIC HEARING D. Project 513, Receive Feasibility Report/Order Public Hearing (Brittany 10th Addition) --In response to a petition received from the developer of this proposed subdivision, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for consideration of scheduling a public hearing regarding these improvements. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 513 (Brittany 10th Addition) and schedule a public hearing to be held on September 1, 1987. PROJECT 470 ADDITION - STREETS AND UTILITIES RECEIVE FINAL ASSESSMENT PUBLIC HEARING E. Project 470, Receive Final Assessment Roll/Order Public Hearing (Greensboro Addition - Streets and Utilities) --Final costs have been tabulated and the final assessment roll prepared for the public improvements installed under the above referenced project. The final assessment roll is being presented to the Council in consideration of scheduling a public hearing to discuss these final costs. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 470 (Greensboro Addition - Streets and Utilities) and scheduled the public hearing to be held on September 1, 1987. Agenda Information Memo, August 4, 1987 PROJECT-475/DANIEL DRIVE - STREETS AND UTILITIES RECEIVE FINAL ASSESSMENT ROLL/ORDER PUBLIC HEARING F. Project 475, Receive Final Assessment Roll/Order Public Hearing (Daniel Drive - Streets and Utilities) --Final costs have been tabulated and the final assessment roll prepared for the public improvements installed under the above referenced project. The final assessment roll is being presented to the Council in consideration of scheduling a public hearing to discuss these final costs. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 475 (Daniel Drive - Streets and Utilities) and scheduled the public hearing to be held on September 1, 1987. PROJECT 48 RECEIVE FINAL ASSESSMENT CIRCLE - STORM SEWER PUBLIC HEARING G. Project 481, Receive Final Assessment Roll/Order Public Hearing (Blueberry Circle - Storm Sewer) --Final costs have been tabulated and the final assessment roll prepared for the public improvements installed under the above referenced project. The final assessment roll is being presented to the Council in consideration of scheduling a public hearing to discuss these final costs. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 481 (Blueberry Circle - Storm Sewer) and scheduled the public hearing to be held on September 1, 1987. PROJECT 444 HOLLAND LAKE - STORM SEWER RECEIVE FINAL ASSESSMENT ROLL/ORDER PUBLIC HEARING H. Project 444, Receive Final Assessment Roll/Order Public Hearing (Holland Lake - Storm Sewer) --Final costs have been tabulated and the final assessment roll prepared for the public improvements installed under the above referenced project. The final assessment roll is being presented to the Council in consideration of scheduling a public hearing to discuss these final costs. ACTION TO BE CONSIDERED ON THIS ITEM: assessment roll for Project 444 (Holland scheduled the public hearing to be held on 7 To receive the final Lake - Storm Sewer) and September 1, 1987. Agenda Information Memo, August 4, 1987 APPROVE FINAL PLAT/BLUE RIDGE ADDITION I. Approve Final Plat for Blue Ridge Addition --We have received an application for final plat approval for the Blue Ridge Addition located in the southeast corner of Lone Oak Parkway and Trunk Highway 149 (Dodd Road) as shown by the layout enclosed on page All conditions of the preliminary plat approval granted by Council action on May 19, 1987 have been complied with. All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Blue Ridge Addition and authorize the Mayor and City Clerk to execute all related documents. AN Aqenda Information Memo, August 4, 1987 CONTRACT 86-14, FINAL PAYMENT/ACCEPTANCE GREENSBORO ADDITION STREETS AND UTILITIES J. Contract 86-14, Final Payment/Acceptance (Greensboro Addition - Streets and Utilities) --Originally, it was anticipated that all final documents would be completed for formal acceptance by the Council regarding this contract. However, these issues have not yet been resolved to a point where it can be recommended for final acceptance. Therefore, staff is recommending that this item be continued indefinitely until all issues have been resolved. ACTION TO BE CONSIDERED ON THIS ITEM: To continue indefinitely consideration of final payment/acceptance for Contract 86-14 (Greensboro Addition - Streets and Utilities). APPROVE FINAL PLAT/SUNSET 12TH ADDITION K. Approve Final Plat for Sunset 12th Addition --We have received an application for final plat approval for the Sunset 12th Addition located south of Diffley Road adjacent to the telephone switching station just west of Dodd Road. A copy of this final plat is contained on page /. All conditions of the preliminary plat approval granted by Council action on October 1, 1985, have been complied with with the exception of condition #5. The applicant is requesting a variance by the Council regarding this item as petitioned for by t letter enclosed on pages _4y through _1_3 . Enclosed on page � is a site plan showing the referenced cul-de- sac requirement in relationship to the future parking lot expansion. Therefore, in considering the final plat approval for this subdivision, the Council should either: 1) reaffirm condition number 5 of the preliminary plat approval by Council action on October 1, 1985, or 2) grant a variance to condition number 5 to allow a bituminous curb. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Sunset 12th Addition with/without a variance to condition #5 and authorize the Mayor and City Clerk to execute all related documents. ld 1 I 3.9£ .11.00 S 00602 t I I I I I W I :f - N � I T z 0 / ►- ¢ y/ � I i 1 M nl i ' m. 2 L) N in I m 3 .9£ .II .00 S 5094b .. •... , ac zo ------------'------��` qo - Y S - � p W �3� •�_ 1 1 n 16 1 SMI Io -____-___------_____ Off' _�-ii 3 .S410.00 S ... i ul L---- 24F._ "I a ? 0099 :• 3.04,10.00 S I eCj & MlssianarY Alliance � Church Christian stianity to 20th Century People � �` �ai"Com �' New Testament Chri �muni�atin9 7-28-87 To the Eagan City Council and Mr. Tom Colbert, After two years of working with the city and financial insti- tutions, Calvary Memorial Church is ready to build its church building to serve the citizens of Eagan. Sunset 12 is the legal description of the site and all the documents that the city staff require have been submitted. We have met and agree with all of the demands of the city staff on Sunset 12 except one. We are requesting a variance on No. 5, Exhibit "B" of the Sunset 12 development contract which requires that the turn -around on Stirrup St. be constructed to city standards which means that there must be a concrete curb around the perimeter of this turn -around. While we appreciate the need for strong city standards to maintain the permanence and main- tenance of city roadways, we do not believe that this turn -around demands it for the following reasons: 1. This is not a permanent turn -around since the site calls for a -future parking lot there, which at the time of construction would require tearing up the concrete curb and thus wasting the expense of its installation in the first place. 2. This is only a turn -around for city vehicles and not a cul-de-sac that lots will be built around. 3. There are only three homes (two on the west side of Stirrup St. and one on the east side) that might ever use the turn -around and they each have their own drive- way in which to pull in and out of so they may not even make much use of the turn -around. ' Lie C '] ' C9 /v 5,0f ���' tiarfOw� r::�'Or pg. 2 We submit that since the primary use of this turn -around is for city snow plows and such that a bituminous pad with a bituminous curb would be an adequate and maintainable facility for the city public works department. Thank you for your kind consideration of this matter. Sincerely, F F x% Rev. Randy D.Xarrows /J 0 a W F_ w Z cr J n Z U _ 011 I 4 O F„ O Y WQ? _~_ a J~ W N O O OT 1 Iz, ZWf WZ W ,W.Q Ld Z' WD= x SON FNQ yy�y� p0 p WW DO W F p p= t O • Q �M43 d =3FW OIOS F WWJ=bFO F _ W W O O p ^2,- Z NW WW E W 2O O U h W ml2KTf Z cr J n Z U _ 011 I N I O O 1 1�1 __l \ i W N � _ 011 I :j a I O = _~_ W OT 1 1% I • wJ...+sf. � i moi' l 6r.Gl- � I 1 •N•/ �—f_ l� r C: Agenda Information Memo, August 4, 1987 APPROVE FINAL PLAT/WILLIAMS AND LA RUE 2ND ADDITION L. Approve Final Plat for Williams and LaRue 2nd Addition --This final plat approval was originally considered by the Council at the meeting of July 21, 1987,and continued to August 4 to allow staff to discuss additional conditions of approval as required by the Dakota County Plats Commission. Based on subsequent discusssions with the applicant and the County, it was recommended that this final plat approval be continued indefinitely until the issues can be resolved regarding right-of-way dedication, driveway access restrictions and property acquisition for the future improvement of Lexington Avenue. ACTION TO BE CONSIDERED ON THIS ITEM: To continue indefinitely consideration of final plat approval for the Williams and LaRue 2nd Addition. Agenda Information Memo, August 4, 1987 PROJECT 502, R&B ADDITION (STORM SEWER) A. Project 502, R&B Addition (Storm Sewer) --At the July 7th meeting, the Council received the Feasibility Report and scheduled a public hearing regarding the developers request for the installation of storm sewer facilities necessary to allow the development of the proposed R & B Addition. Enclosed on pages �� through 71� is a copy of that Feasibility Report. A consulting engineer will discuss the details associated with this proposed project and be available to answer any questions that may arise. All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 502, (R&B Addition - Storm Sewer) and if approved, authorize the preparation of detailed plans and specifications. REPORT CITY PROJECT No. 502 EAGAN, MINIVESO!TA Na SONESTROO, ROSENE, AN®ERLIK & ASSOCIATES, INC. ENGINEERS & ARCHITECTS ST. PAUL, MINNESOTA 17 Bonestroo, Rosene, Anderli,k & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, MN 55113 612.636.4600 July 1, 1987 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: R & B Addition Storm Sewer Improvements Project No. 502 File No. 49422 Dear Mayor and Council: Engineers & Architects Oao G. Ronestruo, P.F. Robert W. Rtarne. P.E. Jutrlth C. Amkelik. I'.L'. BradfordA. 1.rmherg. P.E. Rlrhard E. Tierner, P.E. James C. Olson. F.E. Glenn R. Cook, P.E. Keith A. Gottkm. I' E. Thuntat E. Nuytn. P.E. Rnhurd 11'. haler, P.E. Robert G. Sehunirhl. P.E. A/ervin L. Sttrvala. P.F. 11nnald r. Rurltardt. P.F. Jerry A. Rourdun. P.E. Mark A. lianson, P.E. Ted K. Fwld, P.F. MirAarl r. Rauhnann. P.E. R"Itert R. l'Jrlfrrb•, P.E. David U. Loslottr, P.E. Thomas K'. Priersun, P.E. Alirhael C. L ym-h. P.E. Karen L. Willh. P.E. James R. Alaland, P.E. Kenneth A Amkrstm. P.E. Krith A. Rarhmann. P.E. Mark R. RolJr. P.F. Robert C. Russek. A. LA. Thomas E. Anpa. P.F. 51 oil L. Youn,, /'.E. Charks A. Erk*son Len M. Pawelhky Ilurka M. Oban Susan AI. Ehrrbn Transmitted herewith is our report for R & B Addition, Project No. 502. This report covers storm sewer improvements and includes a preliminary assessment roll. We would be pleased to meet with the Council an other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, BONEST%0011 ROSE E, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH: 1i I hereby certify that this report was prepared by me or under my direct supervision and that I am a duty Registered Profe ional Engineer under the laws of khj St te Minnesota. Mark A. Hanson Date: July 1, 1987 Reg. No. 14260 Approved by:�% , Department of Public Works Date:_ 2—/-3--v"% 4813e In SCOPE: This project provides for the construction of storm sewer to serve R & B Addition. R & B Addition is located south of Duckwood Drive and west of Denmark Avenue. R & B Addition is located on approximately 2 acres of land and is zoned commercial retail. FEASIBILITY AND RECOMMENDATION: The project is feasible from an engineering standpoint and is in accordance with the Comprehensive Storm Sewer Plan. The project can best be carried out by combining it with a similar project. DISCUSSION: Storm sewer proposed herein includes extending a lateral storm sewer from the existing 18" storm sewer located at the east line of the Eagan Convenience Center to Pond JP -67. Also required is the extension of the ex- isting 48" storm sewer in Duckwood Drive to provide for the interconnection and outlet from the south to the north portion of Pond JP -67. Storm sewer pipes range in size from 36" to 48" in diameter. The storage volume required of Pond JP -67 is 2.9 acre-feet. The ponding easement for the northerly half of Pond JP -67 was dedicated in conjunction with the platting and grading for the Town Center 70 Addition in September, 1986. The southerly half of Pond JP -67 must be acquired as part of this proj- ect in addition to constructing a berm to define its southerly boundary. It is assumed for purposes of this report material is not available on the site to construct the berm. Therefore, it is assumed 3,500 cubic yards of common borrow must be transported to the site to construct the southerly side of Pond JP -67. Design consideration for Pond JP -67 are as follows: Pond NWL HWL JP -67 872 880 Page 1. 4813e /17 Storas=_e Volume Outflow 2.9 Ac -ft. 25 cfs EASEMENT: Permanent and temporary easements have been dedicated for the lat- eral storm sewer from the east line of the Eagan Convenience Center to Pond JP -67. Easements required for this project are for the southerly half of Pond JP -67 which are listed below. It is assumed for purposes of this report these easements can be acquired at no cost. Parcel Description SW 1/4, SECTION 15 Parcel 021-50 PILOT KNOW HEIGHTS FIRST Lot 1, Block 1 AREA TO BE INCLUDED Permanent Pond Easement 0.1 Ac. 0.3 Ac. ASSESSMENT AND CONSTRUCTION AREA NW 1/4, SECTION 15 Parcel 012-29 Parcel 026-30 Parcel 027-30 (R & B Addition) FIRST MINNEHAHA ADDITION Lot 1, Block 1 Lot 2, Block 1 EAGAN CONVENIENCE CENTER Lot 1, Block 1 Outlot A PILOT KNOB HEIGHTS FIRST Lot 1, Block 1 (West Part) Lot 1, Block 1 (East Part) - Construction only SW 1/4, SECTION 15 Parcel 021-50 - Construction only Page 2. 4813e ;0 Temporary 0.05 Ac. 0.1 Ac. COST ESTIMATES: Detailed cost estimates are presented in Appendix A located at the back of this report. The total estimated project cost is $129,130 which includes contingencies and all related overhead. Overhead costs are es- timated at 30% and include legal, engineering, administration, and bond inter- est. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port in Appendix B. All lateral costs will be revised based on final costs. The assessments will be spread over 15 years at an interest rate based upon the bond sale. STORM SEWER: Storm sewer proposed herein is considered lateral with the ex- ception of the pond construction which is considered trunk. Therefore, trunk storm sewer includes the cost to construct the berm to define the southerly side of Pond JP -67. Lateral storm sewer is proposed to be assessed as lateral equivalent on a lineal foot basis and lateral area on an acre basis. Lateral equivalent is proposed to be assessed to those parcels which have not previ- ously paid for or constructed lateral storm sewer within this drainage basin. The rate per lineal foot for lateral equivalent is based on an 18" equivalent storm sewer constructed along the footage abutting the existing and proposed storm sewer alignment for each parcel being assessed. Lateral area is pro- posed to be assessed on an area basis to all parcels included in the drainage basin. The rate per acre for lateral area is the remaining storm sewer cost after trunk and lateral equivalent costs have been subtracted from the project cost. Trunk area storm sewer is proposed to be assessed to those parcels .shown on the attached drawing which have not been previously assessed. Page 3. 4813e REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: STORM SEWER Project Cost Revenue Balance Trunk $ 19,110 Lateral 1104020 Lateral Assessment $110,020 Trunk Area 35,670 - 0 - $129,130 $14510690 +$16,560 The anticipated trunk fund surplus is $16,560 which maybe required for easement acquisition for Pond JP -67. PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids/Award Contract Complete Construction Assessment Hearing First Payment Due with Real Estate Taxes Page 4. 4813e 7, July 7, 1987 August 4, 1987 August, 1987 September, 1987 June, 1988 Summer, 1988 May, 1989 APPENDIX A PRELIMINARY COST ESTIMATE R & B ADDITION STORM SEWER IMPROVEMENTS PROJECT NO. 502 300 Lin.ft. 48" RCP Storm sewer in pl. @ $70.00/lin.ft. $ 21,000 300 Lin.ft. 42" RCP Storm sewer in pl. @ $66.00/lin.ft. 19,800 400 Lin.ft. 36" RCP Storm sewer in pl. @ $60.00/lin.ft. 24,000 3 Each Std. 6' dia. MH w/cstg. in pl. @ $2,000.00/ea. 62000 2 Each 48" RCP flared end w/trash guard @ $2,500.00/ea. 5,000 1,000 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. 1,000 16 Cu.yds. Rip rap in pl. @ $50.00/cu.yd. 800 3,500 Cu.yds. Common borrow for pond @ $4.00/cu.yd. 14,000 2.0 Acres Seed w/mulch & fertilizer @ $1,500.00/ac. 32000 Total $ 941600 +5% Contingencies 4,730 $ 99,330 +30% Legal,-Engrng., Admin. & Bond Interest 29,800 4813e TOTAL.......................................... $129,130 Page 5. 7,3 APPENDIX B PRELIMINARY ASSESSMENT ROLL R & B ADDITION STORM SEWER IMPROVEMENTS PROJECT NO. 502 A) LATERAL EOUIVALENT LATERAL EQUIVALENT/LINEAL FOOT 1 Lin.ft. 18" RCP storm sewer @ $24.00/lin.ft. .0025 Each Std. MH w/cstg. @ $1,000.00/ea. .0015 Acre Seed w/mulch & fertilizer @ $1,500.00/ac. Total +30% Legal, Engrng., Admin. & Bond Interest TOTAL........................................... Parcel Description NW 1/4, SECTION 15 Parcel 012-29 Parcel 027-30 (R & B Addition) PILOT KNOB HEIGHTS FIRST Lot 1, Block 1 4813e Assessable Footase Page 6. 7� 676 222 Rate/ Lin. ft. $37.38 37.38 $ 24.00 2.50 2.25 $ 28.75 8.63 $ 37.38 Total Assessment $25,269 8,298 543 $37.38 $202297 $53,864 B) LATERAL AREA Parcel Assessable Rate/ Total Description Area Acre Assessment NW 1/4, SECTION 15 Parcel Area Parcel 012-29 5.1 ac. $2,894 $14,763 Parcel 026-30 2.8 23,894 8,105 Parcel 027-30 (R & B Addition) 1.4 ac. 21894 4,052 FIRST MINNEHAHA ADDITION -- 124,000 0.079 9,796 Parcel 027-30 Lot 1, Block 1 1.5 ac. $2,894 $ 4,342 Lot 2, Block 1. 1.8 ac. 2,894 53210 EAGAN CONVENIENCE CENTER Lot 1, Block 1 2.1 ac. $2,894 $ 65079 Outlot A 1.0 ac. 2,894 2,895 PILOT KNOB HEIGHTS FIRST Lot 1, Block 1 3.7 ac.- 2,894 102710 19.4 ac. $56,156 C. TRUNK AREA Parcel Area Assessable Total Description (S.F.) Credit Area (S.F.) Rate/S.F. Assessment NW 1/4, SECTION 15 Parcel 012-29 2249000 -- 224,000 $0.079 $ 17,696 Parcel 026-30 1243000 -- 124,000 0.079 9,796 Parcel 027-30 72,000 Pond 11,250 604750 0.079 4,799 EAGAN CONVENIENCE CENTER Outlot A 42,770 -- 42,770 0.079 3,379 $ 35,670 Page 7. 4813e SUMMARY PRELIMINARY ASSESSMENT ROLL R & B ADDITION STORM SEWER IMPROVEMENTS PROJECT NO. 502 Parcel Lateral Lateral Trunk Total Description Equivalent Area Area Assessment NW 1/4, SECTION 15_ Parcel 012-29 $25,269 $14,763 $17,696 $ 57,728 Parcel 026-30 8,105 9,796 17,901 Parcel 024-30 (R & B Addition) 8,298 4,052 4,799 17,149 FIRST MINNEHAHA ADDITION Lot 1, Block 1 $ 4,342 $ 4,342 Lot 2, Block 1 5,210 5,210 EAGAN CONVENIENCE CENTER Lot 1, Block 1 $ 60079 $ 6,079 Outlot A 23895 3,379 6,274 PILOT KNOB HEIGHTS FIRST Lot 1, Block 1 $20,297 10,710 y 31,007 $53,864 $563156 $35,670 $145,690 Page 8. 4813e lip , R & S ADDITION STORM SEWER CITY PROJECT No. 502 EAGAK MINNESOTA Z"7 BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Engineers & Architects St. Paul, Minnesota Date: JULY, 87 Fig. No. Comm. 49422 g DENMARK AVE. PILOT Ex. KNOB HEIGHTS S O 300 � Part of I „ 4 POND JP -67 —. Scale in Feet Q _ 021-50 R & B ADDITION 027-30 � 40 010-50 HIDDEN PROPOSED C" OAKS STORM SEWER � CRESTR/DGE APARTMENTS 026-30 012-29 CONDOMINIUM c� M Z PILOT -j W t, O KNOB EAGAN OUTLOT 4A A x. E. CONVENT£ C£ HEIGHTS 1 C NTER I Port of I KSP D LN. FIRST MTNNE YANA ADDITION I 2 I O PIAT K NOB RD. R & S ADDITION STORM SEWER CITY PROJECT No. 502 EAGAK MINNESOTA Z"7 BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Engineers & Architects St. Paul, Minnesota Date: JULY, 87 Fig. No. Comm. 49422 g O 300 Scale in Feel R & B AMNION ASSESSMENTS CITY PROJECT No. 502 EAS MINNESOTA 7,,g ASSESSMENT LEGEND --LATERAL AREA ••••s -LATERAL EQUIV. TRUNK AREA BONESTROO, ROSENE. ANDERLIK & ASSOCIATES, INC. Engineers do Architects St. Paul, Minnesota Date: JULY, 87 - 2 Comm. 40422 - Flg. X10. Agenda Information Memo, August 4, 1987 PROJECT 504, WHISPERING WOODS 2ND ADDITION (STORM SEWER) B. Project 504, Whispering Woods 2nd Addition (Storm Sewer) --On July 7th, Council received the Feasibility Report for the above referenced project regarding the installation of storm sewer facilities through the Whispering Woods 2nd Addition as requested by the developer and necessary for the proposed subdivision. Enclosed on pages through3-7 is a copy of the Feasibility Report. A consulting engineer will rovide additional details regarding this project and be available to answer any questions that may arise. All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. ACTION TO BE CONSIDERED ON THIS ITEM: To close public hearing and approve/deny Project 504 (Whispering Woods - Storm Sewer) and, if approved, authorize the preparation of detailed plans and specifications. -28 } WHISPERING WOODS 2nd DITIO :,. STORM SEWER IMP ROVEMENTS ®ONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ENGINEERS & ARCHITECTS ST. PAUL, MINNESOTA 30 eonestroo, Rosene, Anderlik & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, MN 55113 612-636.4600 July 2, 1987 Honorable Mayor and Council City of Eagan 38.30 Pilot Knob Road Fagan, MN 55122 Engineers & Architects Re: Whispering Woods 2nd Addition Storm Sewer Improvements Project No. 504 File No. 49429 Dear Mayor and Council: Otto a Boarstrou, P.F. Robert W. Rwrnr. 1-.£. Josrph C. Andrrlik. P.E. Aredford A. LrmAerJ, P.E. R1rhard E. Turner, P.E. James C. o&un. P.£. Glenn R. Cork, P.E. Krith A. Gsrrkm. Manias E. Noyes. I'.E. Rkhard W. Foster, P.E. Robert G. Schunlclht, P.E. Marvin L. Survala, P.F. lbnald C. BurRardr, P.E. Jerry A. Bourdon, P.E. Atari A. Hanson. P.E. Ted K. Field, P. F. Michael T. Rartmann. P.E. Ruben R. 1-Jeff"k. David O. Luskole. P.A.". Thomas K'. Peterson, P.E. Michael C. Lynch. P.E. Karen L. Wi is. P.E. James R. Ateland, P.E. Kenneth P. Anderson, P.E. Krish A. BaMinann. P.E. Alum R. Rolls, P.E. Robert C. Ruwk. A. LA. Thomas F. Angus. P.F. Seaer I.. Yurnd, I'.£. Charles A. ErkAsun Len A/. Pawelsky llorlan M. Okun Susan M. £herlin Transmitted herewith is our report for Whispering Woods 2nd Addition, Project No. 504. This report covers storm sewer improvements and includes a prelimin- ary assessment roll. We would be pleased to meet with the Council and other interested parties at a mt.itiially convenient time to discuss any aspect of this report. Yours very truly, BONESTR00, ROSF'NE, ANDERLIK 6 ASSOCIATES, INC. Mark A. Hanson MAH: li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the eta e o innesota. Mark Hanson Date: July 2 1987 Reg. No. 14260 Approved by: t� r� apartment of Public Works Date: �3 4837e 21 SCOPE: This project provides for the construction of storm sewer to serve Whispering Woods 2nd Addition. . Whispering Wood 2nd Addition includes 15 single family lots located in the northeast quadrant of Slater Road and Stor- land Road. FEASIBILITY AND RECOMMENDATION: The project is feasible from an engineering standpoint and is in accordance with the Comprehensive Storm Sewer Plan. The project can best be carried out by combining it with a similar project. DISCUSSION: Storm sewer proposed herein includes constructing a lateral storm sewer along the north side of Storland Road from Slater Road to Rusten Road and northerly in Rusten Road to the existing open ditch in Norvin Oaks. The storm sewer will continue northeasterly in the existing open ditch to the edge of Slaters Pond (Pond AP -34 as designated in the Comprehensive Storm Sewer Plan). The storm sewer in Storland Road will connect to the existing storm sewer in Slater Road which presently discharges into the open ditch along the north side of Storland Road. The storm sewer in Storland Road will also connect to the north end of the existing 36" CMP at the low point of Storland Road. EASEMENTS: The storm sewer is proposed to be constructed within the existing right-of-way of Storland Road and Rusten Road and the existing 20' wide drain- age easement located over the existing open ditch in Norvin Oaks. Therefore, no permanent easements are required for this project. However, temporary con- struction easements may be required once detailed plans have been completed. 4837e Page 1. AREA TO BE INCLUDED: ASSESSMENT AND CONSTRUCTION AREA SW 1/4, SECTION 31 Parcel 013-80 (Whispering Woods 2nd Addition) Parcel 012-77 Parcel 013-51 Parcel 010-56 Lot 1 & 2, Block 1 - For Construction Purpose Only COST ESTIMATES: Detailed cost estimates are presented in Appendix A located at the back of this report. The total estimated project cost is $67,370 which includes contingencies and all related overhead. Overhead costs are estimated at 30% and include legal, engineering, administration, and bond interest. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port in Appendix B. All lateral costs will be revised based on final costs. The assessments will be spread over 15 years at an interest rate based upon the financing bond sale. STORM SEWER: Storm sewer proposed herein is considered lateral. Therefore, it is proposed to assess the cost of storm sewer on an area basis to the bene- fiting property it serves as shown on the attached drawing. Trunk area storm sewer was previously assessed for this area as part of Project No. 419. REVENUE: Revenue sources to cover the cost of this project are as follows: Project Cost Revenue Balance STORM SEWER Lateral $67,370 Lateral Assessment $67,,370 $67,370 $67,370 - 0 - 4837e Page 2. 33 PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids/Award Contract Complete Construction Assessment Hearing First Payment Due with Real Estate Taxes Page 3. 4837e 3 July 7, 1987 August 4, 1987 Aug./Sept., 1987 Fall, 1987 Summer, 1988 September, 1988 May, 1989 APPENDIX A PRELIMINARY COST ESTIMATE WHISPERING WOODS 2ND ADDITION STORM SEWER IMPROVEMENTS PROJECT NO. 504 450 Lin.ft. 30" RCP Storm sewer in pl. @ $40.00/lin.ft. $18,000 150 Lin.ft. 27" RCP Storm sewer in pl. @ $36.00/lin.ft. 5,400 500 Lin.ft. 18" RCP Storm sewer in pl. @ $24.00/lin.ft. 12,000 5 Each Std. MH w/cstg. in pl. @ $1,000.00/ea. 5,000 1 Each 27" RCP Flared end w/trash guard @ $1,400.00/ea. 1,400 1 Each Connect to ex. 18" RCP Storm sewer in pl. @ $500.00/ea. 500 LUMP SUM Clear and grub trees @ $1,500.00/L.S. 1,500 8 Cu.yds. Rip rap in pl. @ $50.00/cu.yd. 400 LUMP SUM Remove & reconstruct bridge @ $1,000.00/L.S. 1,000 13100 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. 1,100 100 Ton Class 5 aggregate base @ $8.00/ton 800 1.5 Acres Seed w/mulch & fertilizer @ $1,500.00/Ac. 21250 Total $49,350 +5% Contingencies 2,470 $51,820 +30% Legal, Engrng., Admin. & Bond Interest 151550 TOTAL.............................................. $673370 4837e Page 4. 35 APPENDIX B PRELIMINARY ASSESSMENT ROLL WHISPERING WOODS 2ND ADDITION STORM SEWER IMPROVEMENTS PROJECT NO. 504 Parcel Total Description Area Rate/Ac. Assessment SW 1/4 SECTION 31 Parcel 013-80 (Whispering Woods 2nd Addition) 5.4 Ac. $3,148 $17,000 Parcel 012-77 15.2 Ac. 3,148 47,851 Parcel 013-51 0.7 Ac. 3,148 2,204 Parcel 010-56 0.1 Ac. 3,148 315 TOTAL 21.4 Ac. $67,370 Page 5. 4837e 3C 012-51 � � � I � I 010-56 � 030-55 � P ND f� l AP 4 4 5 013-51 ` f 3 �� 61 1 612 1 3 Q= Z 2 ( Z 7 10 14 w D /8 9 15 cr f 18 30' Ex.18" RLAND ROAD Ex. 36" CMP RCP PROPOSED STORM SEWER 012-77 1 ` � 1 I � 'LATERAL ASSESSMENT AREA Scale: I"= 200' BONESTR00. ROSENE. ANDERUK & ASSOCIATES. INC. Engineers do Architects St. Paul, Minnesota Date: 7/ 87 Fig. NO. Comm.49 4 2 9 9 Agenda Information Memo, August 4, 1987 PROJECT 450, FINAL ASSESSMENT HEARING (WILLIAMS & LARUE ADDITION C. Project 450, Final Assessment Hearing (Williams & LaRue Addition) --This public hearing must be continued for formal consideration until the August 18th meeting to allow the City to meet the required published and mailed notification requirements. ACTION TO BE CONSIDERED ON THIS ITEM: To continue the Final Assessment Hearing for Project 450 (Williams & LaRue Addition) to August 18, 1987. PROJECT 464, FINAL ASSESSMENT HEARING (WYNDHAM CORP CENTER ADDITION) D. Project 464, Final Assessment Hearing (Wyndham Corp Center Addition) --This public hearing must be continued for formal consideration until the August 18th meeting to allow the City to meet the required published and mailed notification requirements. ACTION TO BE CONSIDERED ON THIS ITEM: To continue the Final Assessment Hearing for Project 464 (Wyndham Corp Center Addition) to August 18, 1987. PROJECT 480, EAGANDALE CENTER INDUSTRIAL PARR (STREET OVERLAY) E. Project 480, Eagandale Center Industrial Park (Street Overlay) -- On July 7th, the Council received the Feasibility Report and scheduled a public hearing to be held on August 4th to discuss the referenced improvements within this industrial park. Enclosed on pages through 56 is a copy of that Feasibility Report. The Dire for of Public Works will be providing additional details regarding this project and be available to answer any additional questions that may arise. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 480 (Eagandale Center Industrial Park - Street Overlay) and, if approved, authorize the preparation of detailed plans and specifications. 39 ® 0 PI.BLIC WORKS DEPARTMENT ENGINEERING DIVISION IiV REP�Ri SiREE1 IMPROVEMENTS lic Works eflJpartmenk'IUate Council Approval: Date 0 3� M'rr;, ity wF czagan- 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454-8100 July 16, 1987 HONORABLE MAYOR CITY OF EAGAN 3830 PILOT KNOB EAGAN MN 55122 Re: AND COUNCIL ROAD Eagandale Center Industrial Park - Street I Cite Pro 'ect No. 480 Dear Mayor and Council: rovements BEA BLOMQUIST Mayor THOMAS EGAN JAMES A. SMITH MC ELLISON THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk Transmitted herewith is the feasibility report for the Eagandale Center Industrial Park Street Improvements, City Project No. 480. The report covers the overlay thicknesses required to upgrade the streets in the Eagandale Center Industrial Park to a 10 -ton load bearing capacity. The report also covers the improvements needed to upgrade the intersection of Trapp Road and Eagandale Boulevard. Sincerely, gichaell P. Foertsch Assistant City Engineer MPF/jma I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of nneso�tfa. Thomas A. Colbert, P.E. Date: July 14, 1987 Reg. No: 12049 '70 THE LONE OAK TREE. THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY FEASIBILITY REPORT ON STREET IMPROVEMENTS FOR EAGANDALE CENTER INDUSTRIAL PARK CITY PROJECT NO. 480 EAGAN, MINNESOTA JULY 14, 1987 INTRODUCTION: The majority of the roadways in the Eagandale Center Industrial Park were constructed in the late 1960's and early 1970's. The design criteria at that time was to provide a flexible pavement capable of supporting an 18,000 pound axle load (9 -ton). Since then, the roadways have been seal coated at least once and portions patched and overlayed. The increase of the maximum allowable axle loading permitted on the Interstate Highway System to 20,000 pounds (10 -tons), the Industrial Park's close proximity to the Interstate, the large volume of heavy truck traffic, and the needed roadway repairs, prompted an analysis of the existing load bearing capacity of the Industrial Park's roadways. PURPOSE/SCOPE: The purpose of this feasibility report for City Project No. 480 is to determine the overlay thickness required to upgrade Corporate Center Drive, Eagandale Boulevard, Eagan Industrial Road (East and West), West Service road, and Trapp Road to a 10 -ton capacity roadway. Also included in the esti- mated project cost is the cost to upgrade the intersection of Trapp Road and Eagandale Boulevard. METHODOLOGY: In order to determine the required overlay thickness to upgrade the existing roadways to a 10 -ton capacity roadway, the existing load bearing capacity of the roadway had to be evaluated. The City employed Midwest Pavement Management, Inc. (MPM, Inc.) to perform this structural evaluation of the pavements. The structural evaluation consisted of measuring the pavement's deflection response to an applied load. The analysis was based on the results of the deflection tests and on information furnished to MPM, Inc. by the City. This information included the following: - Heavy Commercial Average Daily Traffic (HCADT) - Existing thickness of asphalt surfacing - The type of soil in the subgrade RECOMMENDATIONS: MPM, Inc. has evaluated the load bearing capa- city of the industrial park roadways and recommends the following: ROADWAY SECTION STATION RECOMMENDED OVERLAY Corporate Center Drive From: Eagandale Blvd. To: Pilot Knob Road Eagandale Blvd. From: Lone Oak Road To: T.H. #55 ROADWAY SECTION Eagan Industrial Road (West) From: Trapp Road To: Eagandale Blvd. Eagan Industrial Road (East) From: Eagandale Blvd. To: W. Service Road West Service Road From: South Junction Eagandale Blvd North Junction To: Eagandale Blvd. 0-2668 1.0" - 2341 Modified 2668-3098 1.5" - 2341 Modified 804-833* *An additional 1.0" of overlay required 0-1350 1.5" - 2341 Modified 1350-4805 1.0" - 2341 Modified 4805-5722 1.5" - 2341 Modified 4252-4352 *An additional 1.0" of overlay required STATION RECOMMENDED OVERLAY 0-1790 1.0" - 2341 Modified 0- 634 1.0" - 2341 Modified (1) 634-1789 1.5" - 2341 Modified 0-1229 1.0" - 2341 Modified (1) 1229-2728 2.0" - 2341 Modified 2728-3715 1.0" - 2341 Modified 3715-5715 1.0" - 2341 Modified (1) Trapp Road 0-3057 1.0" - 2341 Modified (1) From: Corporate Center Drive To: Eagandale Blvd. (1) Overlay recommended due to deteriorated surface condition of pavement. Due to the increase in the allowable axle weights of heavy trucks from 9 -ton to 10 -ton and the deteriorated surface conditions of the roadway pavements in the Eagandale Center Industrial Park, staff recommends the proposed overlay in accordance with MPM, Inc. recommendations. Shown in Exhibit A is the proposed realignment of the Trapp Road and Eagandale Boulevard intersections. The estimated cost of the recommended overlay, intersection relocation, and related items is shown in Appendix FINANCING: Staff recommends the project be financed through assessing the benefitting properties in accordance with current City policy. The benefitting properties are proposed to be assessed on a front foot basis for the actual cost of construc- tion plus an estimated 25% overhead (Legal, Engineering, and Administrative costs). A preliminary assessment roll is shown in Appendix B. Assessments will be spread over 10 years at the interest rate in effect at the time of the bond sale. Z�3 PROJECT SCHEDULE Present Feasibility Report July 7, 1987 Public Hearing August 4, 1987 Approve Plans and Specifications August 4, 1987 Open Bids/Award Contract August 28, 1987 Complete Construction October 1987 Assessment Hearing Spring 1988 First Payment Due With May 1989 Real Estate Taxes 5,600 ton 850 ton 200 ton 432 ton 5,020 gals 10,600 LF 41,600 LF 625 LF 668 LF 280 LF 280 LF 667 SY 1 Ea. 112 CY 1 L. S. 45 Ea. 9 Ea. APPENDIX A PRELIMI NARY COST ESTIMATE EAGANDALE CENTER INDUSTRIAL PARK IMPROVEMENTS PROJECT N0. 480 ITEM & UNIT COST 2341 Modified Bit. Wear Course @ $13.00/ton 2331 Bit. Leveling Course @ $11.00/ton 2331 Bit. for patching @ $30.00/ton Bit. material for mixture @ $150.00/ton Bit. materials for tack coat @ $1.50/gal. Bit. milling for crack repair (12" wide) @.25/LF Bit. milling for joints and along curb (1" depth - 36" wide) @ .35/LF Rem. Cone. curb & gutter @ $2.00/LF B-618 Cone. Curb $ Gutter @ $6.00/LF Rem. Cone. valley gutter @ $2.00/LF 36" Cone. valley gutter @ $10.00/LF Rem. Bit. pavement @ $1.50/S.Y. Salv. and relocate existing CB @ $1500 Ea. Class 5 Aggregate base - 100% crushed @ $11.00/CY Restoration - Topsoil & Sod - $1500 L.S. Adjust M.H. @ $150 Ea. Adjust G.V. @ $100 Ea. Estimated Cost 5% Contingencies 25% Legal, Eng. Administrative TOTAL ESTIMATED COST ESTIMATED COST $ 72,800.00 9,350.00 6,000.00 64,800.00 7,530.00 2,650.00 14,560.00 1,250.00 4,100.00 560.00 2,800.00 1,000.00 1,500.00 1,250.00 1,500.00 6,750.00 900.00 $199,300.00 9,965.00 52,316.00 $261,581.00 APPENDIX B PRELIMINARY ASSESSMENT ROLL EAGANDALE CENTER INDUSTRIAL PARK IMPROVEMENTS CITY PROJECT NO. 480 PARCEL ASSESSABLE PROPOSED PROPOSED DESCRIPTION FOOTAGE RATE ASSESSMENT EAGANDALE CENTER INDUSTRIAL PARK Blk. 1, Lot 12 200.00 $8.065/FF $1,613.00 Lot 13 202.26 8.065/FF 1,631.00 Lot 14 200.00 8.065/FF 1,613.00 Lot 15 200.00 8.065/FF 1,613.00 Blk. 2, Lot 1 167.54 8.065/FF 1,351.00 Lot 2 306.86 8.065/FF 2,475.00 10-22500-041-02 226.58 8.065/FF 1,827.00 10-22500-041-02 113.24 8.065/FF 913.00 10-22500-042-02 113.24 8.065/FF 913.00 Blk. 2, Lot 5 167.54 8.065/FF 1,351.00 Lot 6 167.54 8.065/FF 1,351.00 Lot 7 167.54 8.065/FF 1,351.00 Lot 8 170.18 8.065/FF 1,373.00 Lot 9 167.54 8.065/FF 1,351.00 Lot 10 167.54 8.065/FF 1,351.00 Lot 11 167.54 8.065/FF 1,351.00 10-22500-132-02 167.54 8.065/FF 1,351.00 10-22500-133-02 94.87 8.065/FF 765.00 NO PARCEL ASSESSABLE PROPOSED PROPOSED DESCRIPTION FOOTAGE RATE ASSESSMENT Blk. 2, Lot 27 145.20 $8.065/FF $1,171.00 Lot 28 145.20 8.065/FF 1,171.00 Lot 29 145.20 8.065/FF 1,171.00 Lot 30 144.76 8.065/FF 1,167.00 Lot 31 145.20 8.065/FF 1,171.00 Lot 32 145.20 8.065/FF 1,171.00 Lot 33 145.20 8.065/FF 1,171.00 Lot 34 145.20 8.065/FF 1,171.00 Lot 35 145.20 8.065/FF 1,171.00 Lot 36 145.20 8.065/FF 1,171.00 Blk. 3, Lot 1 425.83 8.065/FF 3,434.00 Lot 2 338.28 8.065/FF 2,728.00 Lot 3 100.00 8.065/FF 806.00 Lot 4 100.00 8.065/FF 806.00 Lot 5 100.00 8.065/FF 806.00 Lot 6 100.00 8.065/FF 806.00 Lot 7 100.00 8.065/FF 806.00 Lot 8 100.00 8.065/FF 806.00 Lot 9 100.00 8.065/FF 806.00 10-22500-111-03 200.00 8.065/FF 1,613.00 10-22500-141-03 300.00 8.065/FF 2,420.00 4/7 PARCEL ASSESSABLE PROPOSED PROPOSED DESCRIPTION FOOTAGE RATE ASSESSMENT Blk. 4, Lot 15 223.38 $8.065/FF $1,802.00 Lot 16 223.38 8.065/FF 1,802.00 Lot 17 223.38 8.065/FF 1,802.00 Lot 18 223.38 8.065/FF 1,802.00 Blk. 5, Lot 1 12251.00 8.065/FF 10,089.00 Lot 2 363.00 8.065/FF 2,928.00 Lot 3 593.83 8.o65/FF 4,789.00 Lot 4 265.33 8.065/FF 2,140.00 Lot 5 290.40 8.065/FF 2,342.00 Lot 6 290.40 8.065/FF 2,342.00 Lot 7 290.40 8.065/FF 2,342.00 Lot 8 291.29 8.065/FF 2,349.00 10-22500-121-05 103.43 8.065/FF 834.00 Lot 15 300.00 8.065/FF 2,420.00 Part of Lot 18 81.08 8.065/FF 654.00 Lot 19 161.06 8.065/FF 11299.00 Lot 20 161.20 8.065/FF 1,300.00 Lot 21 162.28 8.065/FF 1,309.00 Lot 22 162.99 8.o65/FF 1,315.00 Lot 23 515.41 8.065/FF 4,157.00 Blk. 6, Lot 1 422.46 8.065/FF 3,407.00 Lot 2 370.00 8.065/FF 2,984.00 Lot 3 510.50 8.065/FF 4,117.00 �� PARCEL ASSESSABLE PROPOSED PROPOSED DESCRIPTION FOOTAGE RATE ASSESSMENT Blk. 7, Lot 1 157.64 $8.065/FF $1,272.00 Lot 2 363.21 8.065/FF 2,929.00 Lot 3 199.81 8.065/FF 1,611.00 Lot 4 145.01 8.065/FF 1,170.00 Lot 5 200.23 8.065/FF 1,615.00 Lot 6 200.00 8.065/FF 1,613.00 Lot 7 200.00 8.065/FF 1,613.00 Lot 8 200.00 8.065/FF 1,613.00 Lot 9 200.00 8.065/FF 1,613.00 Lot 10 200.00 8.065/FF 1,613.00 Lot 11 200.00 8.065/FF 1,613.00 Lot 12 725.00 8.065/FF 5,847.00 10-22500-140-07 700.00 8.065/FF 5,646.00 Lot 15 386.74 8.065/FF 3,119.00 Lot 16 269.95 8.065/FF 2,177.00 Lot 17 588.79 8.065/FF 4,749.00 Blk. 8, Lot 1 320.00, 8.065/FF 2,582.00 Lot 2 226.51 8.065/FF 11827.00 Lot 3 230.00 8.065/FF 1,855.00 Lot 4 210.00 8.065/FF 1,694.00 Lot 5 180.72 8.065/FF 1,458.00 469 PARCEL, ASSESSABLE PROPOSED PROPOSED DESCRIPTION FOOTAGE RATE ASSESSMENT EAGANDALE CENTER INDUSTRIAL PARK #7 8.065/FF 2,643.00 Lot 4 729.74 Blk. 1, Lot 1 550.49 $8.065/FF $4,440.00 Lot 2 269.36 8.065/FF 2,173.00 Lot 4 608.83 8.065/FF 4,910.00 EAGANDALE CENTER INDUSTRIAL PARK #8 Blk. 1, Lot 1 346.94 $8.065/FF $2,798.00 Lot 2 400.00 8.065/FF 3,226.00 Lot 3 327.68 8.065/FF 2,643.00 Lot 4 729.74 8.065/FF 5,885.00 EAGANDALE OFFICE PARK Blk. 1, Lot 1 501.27 $8.065/FF $4,043.00 Blk. 2, Lot 2 200.54 8.065/FF 1,617.00 Blk. 3, Lot 1 403.65 8.065/FF 3,255.00 Lot 2 552.97 8.065/FF 4,460.00 Lot 3 658.46 8.065/FF 5,310.00 EAGANDALE OFFICE PARK 2ND Blk. 1, Lot 1 1,000.09 8.065/FF 8,066.00 Blk. 2, Lot 1 289.00 8.065/FF 2,332.00 Lot 4 605.48 8.065/FF 4,883.00 6,0 PARCEL ASSESSABLE PROPOSED PROPOSED DESCRIPTION FOOTAGE RATE ASSESSMENT EAGANDALE OFFICE PARS 3RD Blk. 1, Lot 1 160.00 Lot 2 185.00 Lot 3 1,456.04 EAGANDALE OFFICE PARK 14TH Blk. 1, Lot 1 1421.67 Lot 2 389.09 NE 1/14 - SEC. 3-27-23 10-00300-020-03 300.00 10-00300-010-05 600.00 10-00300-010-02 820.80 EAGANDALE CENTER 1ST Blk. 1, Lot 2 326.36 SW 1/14 - SEC 3-27-23 R.L.S. No. 47 163.38 8.065/FF 8.065/FF 8.065/FF 8.065/FF 8.065/FF 8.065/FF 8.065/FF 8.065/FF 8.065/FF 8.065/FF TOTAL ASSESSMENT REVENUE S/ 1,290.00 1,493.00 11,743.00 3,1402.00 3,138.00 2,1420.00 4,839.00 6,620.00 2,633.00 1.318.00 $261,581.00 REMOVE EX. BITUMINOUS REMOVE EX. CURB & GUTTER TRAPP RD. I r • CONSTRUCT NEW CURB & GUTTER TRAPP ROAD REALIGNMENT city of eagan PUBLIC EXHIBIT A WORKS 10 E)DEPARTMENT_ 0 ac m O z Y t— O J IL 17 494 cLr. E.C./.P. /st j E pPRK' Ist I 010-05 u. 4 F FIC 2 I 12 13 14 IS I I 2 0 - EPGPNpP3 d 2 _ TRAPP RD. 4 3 O.P. 4th I E.D.P. 1st 27 28 129 130� 31 32 33 34 35 36 I 5 7 2 1 1 '' 3 a2- 2- 2 .6 I 2Q 1 12 11 10 9 8 7 6 5 4 3 ;ORPORATE¢ EAGANDALE INDUSTRIA(_ RD 7 - - — -- �eAf r f. \8 G R� 010-02 CORPORATE 9c� E ,C QP 43 \IOGP��PS��\P\' 0 I I EP \p10 EAGAND4LE OFFICE PARK 2nd 6 7� 010-03 020-1 2 3 2 .4 0 8 0�s 12 I EAGADALE 3 I I 0 '' �gQ9ti 13 1 CENTER 2 St AVALON AVE.2 413`z/ 14 14 15 p � P \ V r I I 16 4u. 5 2 � ,� 17 Jam` 2 EC.IP 1st 4Q „ I 4 15 23 3 r E.C.LP. No.B 22 3 21 �y i r-Af'-Aklr%A LE CT e I14 I LONE OAK ROAD 15 4 16 E.C.IP. 1st 1 7 18 19 4 1 5 12 g II FC.Lp Ist c~i 3 5 oc 4 7 10 tW- z 1 8 go 5 I �. �m 3 ~•\� 0 18 - Iq 4 ��• iV to � w — -- y > 2 z 6 0 t - z X LuJ BITUMINOUS OVERLAY EAGANDALE CENTER INDUSTRIAL PARK STREET IMPROVEMENTS 63, CITY PROJECT 480 T N EXHIBIT B m O 2 Y l— O J a 7 494 EDPCI.P 1si t ppR Isr I I 010-05a F�1C 2 1 12 13 14 15 1 1 2 3 �Dpl, EACp 3s Q 2 TRAPP RD. 3 E.O P 4th itE.O.P 1st 27 2$ 29 30 31 32 33 34 35 36 I 5 4 2 3 a. I 2 6 1 2 4 13 12 11 10 918 7 6 5 4 3 CORPORATE�� 'ER EAGANDALE INDUSTRIAL RD 7 � [��� p� I � 1 I ��- 2 P� 1 9F' P, CORPORATE � 43 �I �����4��\ EAGANDAI-E O FICE PARK 2nd �� d 5 C7 3$ 7 � 12 JIO-C33 02Ci-i 2 3 2 4 �aA v .r �` 1 EAGADAI E 3 #]g �rr� !3 CENTEf I st � 2 AVALON AVE. 2 I 413 \ cs�k. _ '�'p� % 14 i,} 15 0 E.C.I. P No. ki r'Qiq 1674(/ I 5 I st 2 17 �•%/ `' '4p 2 r cl P 4vi 4 15 23 EC.LP. No.B 22 EAGAND LE CT 1 } �,J 14 f 15 4 16 E.C.1 I st I 7 I$ LONE OAK ROAD 19 3 4 I O ; �$ 19 4 � 5 12 h > 6 11 I ^� EC -IP Ist 3 6 2 Z U O F- 5 oc 4 z 7 10 � x W t t 5 8 9 U t f EAGANDALE CENTER INDUSTRIAL PARK STRFFT IMPROVEMENTS - CITY PROJECT 480 city of eagan PUBLIC �x WORKS DE PARTMEN' 17 494 p � cu.r � C I.P 151 8 A Isr I y 010-05 OFFticE 2 I 32 13 i4 15 I 1 2 3 _ �pG��O 3 � _� TRAFI� RD. _ 3 � \ 4.� E-0 P 4 th I E.GP, I st 27 2B 29' 30 31 32 33 34 35 36 1 5 2 2 � 2 1 12 11 10 9 8 7 6 5 4 3 CORP RATE er r EAGANDALE INDUSTRIAL RD 7 2 I P 1 CORPORATE ©��L I �r Q¢ 4`1fl 3 5 11 EAGANDALE OFFICE PARK 2nd4 0 6 O 7 JI0-03 020-1 9� � 2 3 2 � B 7 12 4 9 E-GA?RLE 3 I 0 �pq� 13 CENTER .15t st #3 AVALON AVE, i 2 413 `w v�� I SOL 14 14 15 P S Q' E C.I. P. 7 16 7� I I c Wi I� 3 EAGANDALE CT I 14 1 LONE OAK ROAD 15 4 16 ECI.P. Ist I; 7 18 19 2 90 7 2 EGI.p 15 23 � ay E.C.I.p NO. 22 3 21 CO 3 4 1 0. ES 4 5 12 — b 6 7II 1 ";C.I. p Ist t.: 3 6 2 5 w 4 7 101-- z Lu 5 8 9oiI I �• ASSESSMENT MAP EAGANDALE CENTER INDUSTRIAL PARK STREET IMPROVEMENTS 5�O CITY PROJECT 480 N Agenda Information Memo, August 4, 1987 INDUSTRIAL REVENUE FINANCING/BUILDING_ BLOCK DAYCARE CENTER F. Consideration of Industrial Revenue Financing for Building Block Daycare Center Facility, Waterford Development Group, Inc. --At the July 7, 1987 City Council meeting, action was taken to set a public hearing for August 4, 1987, to consider an application for industrial development bonds as presented by the Waterford Development Group. There were specific questions raised by the City Council at that meeting and, at the request of the City Administrator, the Director of Finance has corresponded these questions to the Waterford Development Group and, in turn, a response has been received by Richard Bienapfl on behalf of the Waterford Development Group. For a copy of the Director of Finances correspondence, refer to pages _51 through _5T. For a copy of a letter of response and I aropriate attachments from the Waterford Group, refer to pages through _Z4;�it . As a part of the first paragraph of the letter pr pared by Mr. Bienapfl, item 1 should be clarified that the City is unwilling to finance the land, not willing. Special allowance to the Waterford Group to include the purchase of land as an eligible cost to the Industrial Revenue Bond Financing due to their non- profit status is apparently critical to the success of this project. The only capital items that will not carry an expected life greater than ten years are toys and teaching aids. Assuming the bond issue is placed with an amortization rate greater than 15 years, the kitchen equipment and playground equipment would not qualify due to their expected life which is 10 - 15 years. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny Industrial Revenue Financing for the Waterford Development Group to allow the use of tax exempt status for building a Building Block Daycare Center. 6 A'aq' c ; dtV of ciag 1 3830 PILOT KNOB ROAD, P.O. BOX 21199 BEA BLOMQUIST EAGAN, MINNESOTA 55121 Mayor PHONE' (612) 454-8100 THOMAS EGAN JAMES A. SMITH VIC ELLISON THEODORE WACHTER Council Members July 13, 1987 THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk MR BRIAN P CAREY DEVELOPMENT DIRECTOR WATERFORD DEVELOPMENT GROUP INC 3300 EDINBOROUGH WAY, SUITE 406 EDINA MINNESOTA 55435 Re: Building Block Daycare Center Dear Mr. Carey: At its regular meeting on July 7, 1987, the City Council set a public hearing for August 4, 1987, to consider your application for industrial development bonds for the above -referenced project. As you might be aware, there are some specific questions to which the City Council would like a written response prior to that public hearing. Those questions are as follows: 1. Assuming the City Council chooses to maintain its policy of not financing the land acquisition, what happens to this financing request? 2. What is the specific equipment included in the application totaling $35,000? What is the expected useful life for this equipment and how does that compare to the period of outstanding debt? What constitutes the $23,015 "other" request? 3. At what point are you asking the City to enter into. a joint powers agreement with either the Housing and Redevel- opment Authority of the City of St. Paul or the City of Woodbury and how will that be processed? Assuming that the plat and land use questions are all satisfac- torily answered at the July 21, 1987, meeting, the public hearing will proceed on August 4, 1987. Please provide your response to the above questions no later than July 25, 1987, so they can be adequately reviewed and processed to the City Council for the public hearing. "/ THE LONE OAK TREE. .THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY LETTER TO MR CAREY JULY 13, 1987 PAGE TWO Thank you for your attention to this matter. If you have any questions, please contact City Administrator Hedges or myself. Sincerely, t E. J. VanOverbeke, CPA Finance Director/City Clerk cc: City Administrator Hedges EJV/kf DEVELOPMENT GROUP, INC. July 23, 1987 Mr. E. J. VanOverbeke Finance Director City of Eagan 3830 Pilot Knob Road P. O. Box 21199 Eagan, MN 55121 Re: Building Block Daycare Center Dear Mr. VanOverbeke: In response to your letter of July 13, 1987, we have the following information (numbering conforms to your letter). 1. If the City is willing to finance the land acquisition Building Block will be unable to proceed and the development will be dropped. On behalf of Building Block we request the City's variance from this past practice due to the non-profit status of the borrower. Building Block does not have available to it large sources in either public or private markets for equity capital as is available to a profit motivated developer, therefore there are limits on funds available from other operations, donations or loans subordinate to the primary bond financing. This need not be a precedent setting decision with regard to all future IRB applications, as this precedent could be limited by the non- profit status of the organization and by the fact that Eagan is not the issuer of the bonds this will not show as an exception made by the City. 2. The specific equipment breakdown in rounded numbers is as follows: Item Amount Erected Life Kitchen equipment $15,000 10-15 years Playground equipment $10,000 10-12 years Toys and Teaching Aids $10,000 2-5 years The anticipated financing will be from a minimum of 10 years to a maximum of 25 years depending upon the market place at the time of placement. 3300 EDINBOROUGH WAY,SUITE 406, EDI , MN 55435, TELEPHONE 835-7075 The $23,015 "other line item" includes: Soil Tests $ 1,300 Survey and Plat $ 1,715 Appraisal $ 1,000 Miscellaneous $ 1,000 Development Fee ,._18,000 TOTAL $23,015 3. Please see attached letter from attorneys. I was in attendance at the City Council meeting establishing the Public Hearing date for the Inducement Resolution. The further questions raised at the -time seemed to deal with the competitive nature of the proposed Building Block center to other providers in the community. Attached is an excerpt from the independent market study prepared for the financing of the centers most particularly with regard to Eagan. This excerpt answers several of the questions raised. 1. Will this financing give a competitive advantage to Building Block which will damage the privately financed centers? No. As you will note the existing centers are filled to capacity with the only vacancies occurring in the Montessoti schools which meet the requirements of only certain parents. The study estimates there are over 600 children currently in need and not being served, and this does not account for the explosive growth Eagan is experiencing. 2. How will Building Block utilize the financing rate differential achieved through the tax exempt issue? Exhibit 7 of the study compares the rates of all providers in the community. Building Block's rates are established in the mid-range of other providers as they allocate the "savings" to provide additional amenities and services not found in the other centers. These include: 1. Physical plant -- a. Separate facilities for small and large infants b. Separate rooms for sleeping and activity for larger infants C. Separate playground areas and equipment for the different age groups. ZV 2. Program Issues -- a. Provision of infant care found in only one other Eagan center b. Special additional programs for children such as dance, music, gymnastics, swimming and Karate C. Infant care rates include food d. Provides 40 hours per year of ongoing training for each staff member 3. Parental Assistance -- Building Block has trained its staff to specifically provide low and moderate income parents assistance to obtain assistance through various Title 20 programs. By this outreach method they have a 27% assisted occupancy versus a 6% ratio for other major providers. 4. Staffing -- To address a major difficulty in the daycare industry of high staff turnover Building Block: a. Pays higher salaries than industry average b. Provides financial assistance to staff members seeking additional education C. Provides directors and staff with a roving program coordinator to assist each center We hope this answers all the questions of the Council and City Staff, however, if you need additional information please feel free to call. Sincerely, WATE , R%D DEVELOPMENT GROUP � ✓;fir ` Richard C. B'enapfl President RCB/ lh cc: Building Block Daycare Center Enclosures 4� LARKIN, HOFF-MAN, DALY & LINDGRI;N, LTD ATTORNEYS AT LAW ISOO NORTHWESTERN FINANCIAL CENTER 2000 PIPER JAFFRAY TOWER t 7900 XERXES AVENUE SOUTH 222 SOUTH NINTH STREET BLOOMINGTON, MINNESOTA 55431 MINNEAPOLIS, MINNESOTA 55402 TELEPHONE (6121 835-3600 TELEPHONE (6121338-6610 TELECOPIER (6121 835-5102 TELECOPIER (61,2)338-1002 CRAIG A. PETERSON July 20, 1987 Mr. Richard Bienapfl Waterford Development Group, Inc. 3300 Edinborough Way, Suite 406 Edina, Minnesota 55435 Re: Building Block Day Care Center City of Eagan Dear Dick: REPLY TO BLOOMINGTON As we discussed, the purpose of this letter is to answer the question raised by the City of Eagan in its letter of July 13, 1987, regarding the Joint Powers Agreement to be executed by Eagan. You should advise Mr. VanOverbeke that the City will be asked to enter into the Joint Powers Agreement at such time as: (i) it has been determined who the issuer of the bonds will be; and (ii) a preliminary resolution has been adopted by the issuing entity. That will probably not occur until after the last public hearing has been held on the proposed sites, that is after August 13, 1987. The proposed form of resolution to be adopted by the City of Eagan authorizes the City's staff to assist in the preparation of a Joint Powers Agreement. It will be necessary, however, for the City Council to adopt a resolution approving the final form of the Joint Powers Agreement and authorizing its execution. You may wish to advise Mr. VanOverbeke that Waterford will be responsible for the actual preparation of the Joint Powers Agreement and resolution adopting it, if the City so desires. This letter does not address the first two questions in Mr. VanOverbeke's letter. I assume you intend to address those questions yourself. MY Mr. Richard Bienapfl July 20, 1987 Par; e Two If you need any further information,.please let me know. Sincerely, Q /6� CraPeterson, f ig o or LARKIN, HOFFMAN, DALY & LINDGREN, Ltd. CAP/psb CAP:CO3s 63 EXCERPT FROM: "DAYCARE MARKET ANALYSIS-EAGAN" FOR BUILDING BLOCK NURSERY SCHOOL AND DAYCARE CENTER Eagan presents an exceptional opportunity for daycare facility expansion. In Dakota County, only an estimated 43.2 licensed daycare slots are available per 100 children needing care.l According to the special census dated August 7, 1985, there were 5,223 children 8 years of age or younger living in the city (see Exhibit 1). Exhibit 1 Eagan P o p u l a t i o n D i s t r i b u t i o n August 7, 1985 Age # of Children Under 1 702 1 630 2 647 3 622 4 592 5 574 6 519 7 488 8 449 ---------- Total Children ------------- 5,223 Total Population 30,456 Eagan, according to the Metropolitan Council, is projected to reach a total population of 43,000 by the year 1. "Day Care: Demand for Service Expected to Continue Growing," Kate Perry, Minneapolis Star and Tribune, May 26, 1987, p. 3B. 1990. To reach this figure the city will grow at 8.14% per year. Applying this same annual growth rate to the number of children in 1985, we estimate 6,079 children under 8 to be living in Eagan as of July 17, 1987 and a total population of 35,443 (see Exhibit 2 for distribution). Exhibit 2 Eagan P o p u l a t i o n D i s t r i b u t i o n Estimated July 17, 1987 Age Under 1 1 2 3 4 5 6 7 8 Total Children Total Population DEMAND ESTIMATES # of Children 817 733 753 724 689 668 604 568 523 ------------- 6,079 35,443 To arrive at the number of children in need of daycare, percent of mothers working was multiplied by the number of children age 8 and under. It is assumed that only those children whose mothers work require daycare services. Building Block's experience is, however, that approximately 8.90 of children come from homes where the mother does not work but wants time for other activities while providing a learning experience for her child. An adjustment is made to account for children of non -working mothers in need of 0 daycare after the total number of children available for daycare centers is calculated. This technique is also used by Resources for Child Caring in St. Paul, a major source for the recent Minneapolis Star and Tribune article on daycare sited above. Exhibit 3 shows that with an average of 59.2% of mother's working, 3,600 children are in need of daycare in Eagan. Exhibit 3 Calculation of C h i l r e n in Need of Daycare Est. # of % of Mothers2 Age --------- Children --------- Working ------------ Under 1 817 49.0% 1 733 49.0% 2 753 54.0% 3 724 57.0% 4 689 58.0% 5 668 65.0% 6 604 70.0% 7 568 70.0% 8 -------- 523 70.0% Total --------- 6,079 ------------ Est. # of Children in Need of Care ------------- 400 359 407 413 400 434 423 398 366 ------------ 3,600 These children are cared for in a variety of ways which include: o Family day care o Relative o Unlicensed nonrelatives. o Professionally operated daycare group centers. 2. "Child Care Fact Sheet, Working Mothers and Children, National Commission on Working Women, Washington, D.C.,1987. Increasingly people are placing their children in daycare centers such as Building Block (see Exhibit 4). Exhibit 4 of Working Mothers Using Organized Child C a r e* 19773 19824 19845 19886 Organized Child Care Facilities: 114.6% 115.6% 124.8% 126.8% *U.S. Census Bureau definition which is closest to the type of services found in day care centers. Their reasons include: higher family incomes, greater realization of the benefits of educational care as opposed to the "baby sitting" found with many family centers and relatives, and regulations which protect their child. The market share of daycare centers as a group is expected to continue its climb to the benefit of all operators. Overall it is estimated that 26.8% of children receiving daycare of some type are enrolled in daycare 3. "Trends in Child Care Arrangements of Working Mothers," Current Population Report P.23 Num.17, U.S. Government Printing Office, Washington D.C., 1982. 4. "Who's Minding the Kids?: Child Care Arrangements, Winter 1984-1985," Current Population Report P.70 Num.9, U.S. Government Printing Office, Washington D.C., 1987. 5. Ibid. 6. Linear regression used to estimate 1988 market share. 67 centers nationally. Tom Copeland of Resources for Child Caring has stated that this number is artificially low due to a general shortage of daycare centers. In calculating the number of children likely to be enrolled in daycare centers, we assume that 26.8% of children in need of daycare would enroll in a group center if offered. The resultant total demand for daycare centers in Eagan is shown in Exhibit 5. Exhibit 5 Calculation of Daycare Center Demand in Eagan Children in Need of Care Licensed Group Daycare Centers' Market Share Total Children From Working Mothers Adjustmewnt for Children of Non -Working Mothers (8.9% of Total) Total Children Attending Daycare Centers if Offered 3,600 x 26.8% 965 + 94 1,059 In a situation where no one operator in Eagan competed to the detriment of others, each might expect an equal share of the available demand. Currently, there are only 5 other centers in Eagan, not including the proposed Building Block and Kinder -Care centers. Since demand is so high in the community, it is not possible to provide an estimated 474 children with adequate daycare service (see Exhibit 6). Exhibit 6 Current C a p a c it i e s and Enrol l m e n t s Center Licensed Summer and Location Capacity Enrollment ---------------------------------- Daybrige 4191 Pilot Knob 134 134 Eagan Montessori 1080 Lone Oak Road 45 40 Kinder Kollege 3990 Sibley Memorial Highway 73 73 La Pepinere Montessori Cedar Elementary School 2140 County Road 30 100 75 Learning Tree 1101 Town Center Drive 121 121 ----------------- -------- ---------- Total: 473 443 Kinder -Care (Proposed) Near Crestridge and Duckwood 112 NA Children Available: 1,059 1,059 -------- ---------- Current Market Gap: 474 Summer Occupancy7 94% Demand for daycare services in Eagan exceeds the total existing and proposed capacity by approximately 81% or 474 spaces. A new center can be supported on this residual alone, even if the other centers and the proposed Kinder - Care center operate at capacity. Phone interviews with 7. Summer enrollments are typically 20% below enrollments during the school year. Area centers expect to be at capacity in the fall. 6f local daycare centers indicated that all facilities are at capacity and have waiting lists most of the year. RATE AND SERVICES COMPARISON M4 Rates for 5 -day care are compared for the existing facilities and the proposed Building Block daycare center in Exhibit 7. Exhibit 7 Comparison of Rates and Child Groups S e r v e d8 5- Day Rates or NA if Not Offered Center Name -------------- -------------------------------------------� Infant ---- Toddler --------- Pre-school ------------ School Age Daybridge NA $92.00 $79.00 ----------- $79.00 Eagan Montessori NA $65.00 $65.00 ( NA Kinder Kollege NA $70.00 $65.00 $65.00 La Pepinere Montessori NA Learning Tree $110.00 BUILDING BLOCKS $108.50 SERVICES COMPARISON $87.50 $88.00 $87.50 $81.50 $79.00 $78.50 NA $79.00 $70.00 Building Block, while competitive in rates for 5 -day care, offers additional service and quality not found in 8. Information regarding existing centers obtained through phone interviews with individual centers, July 16, 1987. 9. Building Block opening rates. Rates for other centers are current and will likely be increased again in the fall. other centers. Currently, 100% of the licensed and staffed center capacity for infants is occupied. The largest overall provider of center care, Daybridge, does not offer infant care in the city. Building Block will add approximately 20 infant care slots to the city. It should also be noted that the need for infant care is rapidly growing as people return to work as early as 6 weeks following the birth of their child. In addition, Building Block offers: 1. Physical plant -- a. Separate facilities for small and large infants. b. Separate rooms for sleeping and activity for larger infants. C. Separate playground areas and equipment for the different age groups. 2. Program Issues -- a. Provision of infant care found in only one other Eagan center. b. Special additional programs for children such as dance, music, gymnastics, swimming, and Karate. C. Infant care rates include food. d. Provides 40 hours per year of ongoing training for each staff member. 3. Parental Assistance -- Building Block has trained its staff to specifically provide low and moderate income parents assistance to obtain assistance through various Title 20 programs. By this outreach method they have a 27% assisted occupancy versus a 6% ratio for other major providers. 4. Staffing -- To address a major difficulty in the daycare industry of high staff turnover Building Block: 71 a. Pays higher salaries than the industry average. b. Provides financial assistance to staff members seeking additional education. C. Provides directors and staff with a roving program coordinator to assist each center. CONCLUSION There is sufficient demand to support the existing centers and the Building Block center. In fact, the estimates calculated are conservative due to: o Higher rates of workforce participation by mothers expected in future. o Increasing market share for daycare centers expected in future. o Continued growth in Burnsville. o Increasingly, mothers who do not work are using daycare for their children. 7�- Agenda Information Memo, August 4, 1987 VARIANCES/MONUMENT SIGNS FOR BRIDLE RIDGE ADDITION A. Variances for Monument Signs to Encroach in a Setback Along Elrene Road in Bridle Ridge Addition --At the request of the developer, this variance request was continued from the July 21 meeting to allow staff to meet with the developer regarding various alternate designs for these entrance monumentation locations. After finalizing the street alignment design for these intersections, there was no excess right-of-way available for either the proposed monumentation or any slope encroachment to support one at a different elevation. There appears to be sufficient distance beyond the right-of-way to allow the construction of a vertical retaining wall in lieu of a boulder covered slope. In regard to the proposed encroachment into the dedicated ten foot utility easement, this would require the public easement vacation process to allow all potentially affected utilities an opportunity to evaluate whether sufficient alternatives are available to preclude their use of these portions of the utility easements. Therefore, the staff proposes that no encroachment in the public right-of-way be allowed and that a public hearing vacation process be initiated to consider the easement encroachment alternate request. Enclosed on pages _L— through P��_ is the letter of request from the applicant. Also enclosed ones 7L through g5 is a staff report with specific illustrative graphics. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny an encroachment into public utility easements or right-of-way and schedule the required public hearing if necessary. 713 ARCHITECTS LANDSCAPE ARCHITECTS CONSTRUCTION 337 Oak Grove Carriage House Loft .July 28, 1987 Minneapolis, Minnesota 55403 6121874-9579 TO WHOM IT MAY CONCERN: The Sienna Corporation would like to respectfully submit requests for three variances regarding entry monument signs in the Bridle Ridge P.U.D. The three variances requested and reasons they are needed are as follows: 1) Entry monument sign east of Elrene at Westcott Rd. (Exhibit A) : a) Variance requested - restrictions on construction within 10' utility easement b) Reason for request - There is one 3' diameter oak, one 2' diameter oak and several 6"-10" diameter pine trees which are approximately 6'-8' from R.O.W. Sign needs to be in front of trees in order to be seen from the street and in order to do minimal damage to roots. 2) Entry monument sign east of Elrene at Westcott Rd. (Exhibit A): a) Variance requested - Restrictions on construction within R.O.W. b) Reason for request - A fieldstone boulder wall is being constructed along 7' ht. cut at base of trees (between trees and road). Road has not been cut back further in order to ensure minimal root damage to trees. Boulder wall is being proposed to be constructed along existing slope for same reason - to ensure minimal damage to roots of trees. As a result, base of boulder wall will extend approximately 616" into R.O.W. for length of approximately 20' as it runs along base of mature, 3' diameter oak tree. This is in order to ensure as minimal damage to roots as possible. This still allows approximately 1' between base of boulder wall and proposed bike path. There should be no conflict with utilities either. As shown on plan, Sanitary Sewer at Westcott (at a depth of 15') is 18' away from edge of tree. Storm sewer is underneath the bike trail. - Water, gas, and electric are in the R.O.W. of Elrene. There is a water valve on the west side of Elrene, but that is within the R.O.W. 3) Boulder wall on west side of Elrene at Westcott Rd. (Exhibit B): a) Variance requested - Restriction on construction within 10' utility easement. b) Reason for request - Cut of road has left small slope at the base of existing mature oaks and other deciduous trees. Boulders will retain slope without having to cut into existing mature tree stand. 71� Variance Requests July 28, 1987 Page 2 4) Entry monument sign at Bridle Ridge Rd. east of Elrene (Exhibit C u D) : a) Variance requested - Restriction on construction within 10' utility easement. b) Reason for request - An entry gate theme with pillars and a hedge and accompanying plantings are proposed on either side of Bridle Ridge Rd. On the south side of Bridle Ridge Rd., the house on Lot 16 (Exhibit C) will be located quite close to the stone pillar and plantings. In order to provide as much space as possible for the homeowner, the pillars have been setback 4.5' instead of 101. On the south side, the pillar and plantings are placed as close as possible to Elrene Rd. R.O.W. for the same reason. The pillar and plantings on the north side of Bridle Ridge Rd. mirrors this as closely as possible (Exhibit D), The sign is setback 1.0' from R.O.W. in order to allow as much space as possible for homeowner in Lot 21 and still have the proportions and design appear aesthetically pleasing. On both sides, the pillar and sign are out of the R.O.W. 5) Interim fencing and posts throughout project within utility easement (Exhibit E) : a) Variance requested - Restriction on construction within 10' utility easement. b) 'Owner requests variance subject to approval by 'city staff for specific location. Thank you for your consideration of these variances. cc: Rod Hardy 7� On Behalf of Sienna Corporation, 9&a �bMAII� Edward Boehm, A.S.L.A. Landhabitat, Inc. CITY OF EAGAN SUBJECT: VARIANCES APPLICANT: SIENNA CORPORATION LOCATION: ELRENE AND WESCOTT ROADS AND AT ELRENE AND BRIDLE RIDGE ROAD EXISTING ZONING: PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: JULY 21, 1987 DATE OF REPORT: JULY 13, 1987 REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS APPLICATION: An application has been submitted requesting three variances for entry monument signs along Elrene Road in Bridle Ridge. COMMENTS: The purpose for these variances is for the placement of entry monument signs within the Bridle Ridge P.D. The first location is on the SE corner of Wescott and Elrene Roads. The proposed sign location is such to save a 3' diameter oak tree and several 6" - 10" diameter pine trees. The sign will encroach into the required 10' setback and the boulder retaining wall will encroach 10' into the R.O.W. of Elrene Road. These locations are to minimize damage to the remaining trees and slopes. At the intersection of Elrene and Bridle Ridge Road, two entry monuments are being proposed. On Lot 22 on the NE corner, an entry sign would be placed along the R.O.W. of Elrene Road in the 10' setback area and one end of the wall/hedge would be 4.5' from the R.O.W. of Bridle Ridge Road. On Lot 16 on the SE corner of Elrene and Bridle Ridge Roads, the wall/hedge again would be 4.5' from the R.O.W. of Bridle Ridge Road. These two would provide a "balanced" entryview from Elrene to Bridle Ridge Road looking to the east. ENGINEERING CONCERNS: The proposed entry monument sign encroaches within a temporary 20' construction easement necessary for the construction of proposed sanitary sewer along Wescott Road. The proposed monument accents a triple oak which is approximately 16' to 18' from a 15'+ deep proposed sanitary sewer. It is doubted that during construction, the oak trees can be saved. The oak trees are approximately 6' to 8' above the proposed street grade. Staff recommends the sign construction not occur until after utility installation. The proposed 7' high boulder wall along Elrene Road encroaches within public R.O.W. and cannot be allowed. 96 " The proposed entry signs/fence/split-rock wall at the intersection of Elrene Road and Bridle Ridge Road encroach on the 10' wide drainage/utility easement. It is necessary for the City to preserve the easement for the use intended. The proposed construction shall not be allowed within the easement. 77 i Nol I ft --. . .07 ql ,� :... 21 Or � ftp �. B4Yd:y.� �qt.� � �. �' �� �:' •b or rc\ NA fell cr .v F b C3 O t q�,' +n % ........ �.. S e� • G8t \ 40 /!l 1 J r � ;rz,4 tj^per opur ,ltio,c j (Tr) 1 ° Carr ) _ MAN,/ ba �, 6rALE! y�� 110„ r IT- u I e Agenda Information Memo, August 4, 1987 TRAILER PERMIT RENEWALS B. 1987 Trailer Permit Renewals for 670 Lone Oak Road and 3850 Coronation Road --All trailer license permit renewals were extended for one (1) year with the exception of Joe Steininger and Jim Horne, both of which the City Administrator requested additional research to determine their status of compliance. Administrative Intern Robertson observed that the trailers of Mr. Steininger and Mr. Horne remain located and serve the same purpose as they did in 1986. The following is a brief account of the status of each trailer permit. Jim Horne Jim Horne first requested a permit for a semi trailer to store business related material, in February of 1984. The City Council granted approval for one year at which time he was to provide a "proper permanent facility." In June of 1985, the Council extended the permit for one year. In June of 1986, Mr. Horne did not bother to apply for a trailer permit. Mr. Horne was contacted regarding his necessity to renew his trailer permit and the Council approved a one year extension with the provision that the color of the trailer be changed to an earthen tone. Mr. Horne has not complied with the original one year intent of providing a proper permanent facility, paid his 1986 trailer permit or 1987 trailer permit renewal fees. Mr. Horne has been contacted regarding the meeting on Tuesday and the City Council should consider whether any future extension should be granted for his trailer permit. Joseph Steininger At the April 1, 1986 City Council meeting, Mr. Joe Steininger of 670 Lone Oak Road requested a special permit to allow the temporary parking of a mobile home on his property, which was granted by the City Council. The trailer is intended to be on the site from April 15 to October 31, 1986 to house summer helpers for Steininger Construction. Action was taken by the City Council "Smith moved, Egan seconded the motion to approve the application with the understanding that it be permitted for no longer than one year from the time of approval and that pumping arrangements shall be detailed by the applicant and approved by the staff. All voted yea." The City has received a request by Mr. Steininger that he be allowed to park a fifth wheel travel trailer instead of a mobile home on the site through October 31, 1987. Mr. Steininger has been notified of the meeting on Tuesday, and should be present to discuss the request for a renewal of his trailer permit. ACTION TO BE CONSIDERED ON THIS ITEM: 1) To approve or deny a renewal of the Jim Horne trailer permit with certain conditions and 2) to approve or deny the renewal of the Joe Steininger trailer permit with or without certain conditions. Agenda Information Memo, August 4, 1987 INSURANCE RENEWAL A. Insurance Renewal/Bruce Medvic--Included with the distribution of information for the July 21 meeting was a document entitled "Insurance Summary for City of Eagan" as prepared by Bruce Medvic, the City's risk management specialist and insurance agent. The City Administrator advised the City Council at the July 21 meeting that the insurance renewal for general liability and workers compensation would be considered at the August 4, 1987 meeting. The Director of Finance has prepared a brief summary of the insurance package that is proposed for July 1, 1987 through June 30, 1988. Please note that the total premium is increasing from $265,545.00 to $319,962.00. Reasons for the increase are addressed as a part of the Director of Finance's memorandum. The City Administrator and Director of Finance held a meeting with Mr. Medvic asking for further clarification on certain aspects of the insurance renewal. Due to the severe flooding conditions and various communities represented by Mr. Medvic, correspondence has been delayed and will be sent out with the administrative agenda on Monday, August 3. Enclosed on pages through _$ _ is a copy of a memo prepared by the Director of Finance entitled "1987 Insurance Renewal". ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the 1987/1988 insurance renewal for workers compensation, general liability, and public officials liability. MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: JULY 23, 1987 SUBJECT: 1987 INSURANCE RENEWAL PUBLIC OFFICIALS LIABILITY INSURANCE 1987 Insurance Renewal With the presentation of the insurance package for the period of July 1, 1987, through June 30, 1988, I would like to call the following items to your attention: 1. While the total premium is increasing from $265,545 to $319,962, it should be noted that $38,856 of this increase is directly related to workers compensation insurance which reflects significantly higher total payrolls caused by salary and staff increases. For the previous period of July 1, 1986, through June 30, 1987, under the premium refund option approved by the City, the deposit premium paid was $89,290 with the final number to be between $32,896 and $124,106. Given favorable experience, we expect a premium refund. For the renewal period, the deposit premium required is $128,146. Again under the premium refund option, the minimum and maximum will be $44,851 and $170,630, respectively. The workers compensation premium for volunteer firefighters is determined on the basis of population which causes a large increase for the City. The rate per 100 citizens also increased from $31.53 to $77.89. For the renewal period, those two factors cause a $17,901 increase to the deposit premium. 2. The public officials liability insurance is accounting for $14,900 of the increase going from $15,355 to $30,255. This increase does reflect unfavorable experience on the part of the City. 3. In general, the increase related to insurance premiums reflect the tremendous growth of the City and the rapidly expanding operations necessitated by the growth. The premium increases with the exception of public officials liability do not reflect poor loss experience for the City. This can be seen in nearly all areas of coverage from automobile to general liability. There are a number of variables, including STAFF MEMO JULY 23, 1987 PAGE TWO experience, exposure and premium rates, which make up the insurance premium formula and they are constantly moving in different directions. Public Officials Liability You recently directed me to research whether or not the Legislature took action regarding this coverage. I have reviewed the 1987 Laws summaries provided by the League and asked Bruce Medvec to review the situation as well. We have not discovered any changes that apply to municipalities which would either limit or change the liability of public officials. Changes were made in the areas of directors of certain corporations and volunteer coaches, they do not apply to the City, however. Please let me know if you would like any additional information on either of these matters. Finance Director/City Clerk EJV/kf • 1h Agenda Information Memo, August 4, 1987 APPROVE SPECIAL ASSESSMENT COMMITTEE RECOMMENDATIONS B. Approve Special Assessment Committee Recommendations --On July 9th, the.Special Assessment Committee met to review the number of objections relating to proposed final assessments from various different projects as shown by the agenda enclosed on page c:?l. Enclosed on pages M97! through _ is a copy of the minutes from that meeting providing background information and specific Committee recommendations for formal Council consideration. After discussion with the City Attorney's Office, it is recommended that the Council receive the Committee's recommendations regarding specific final assessments and schedule a new final assessment hearing to be held with proper notification to protect the City's assessment procedure. However, the Council should review and adopt Special Assessment Policy 87-1 as recommended by the Committee so that it can be incorporated into the many special assessment roles that are presently being prepared. Enclosed on pages _ through 16Z is a copy of that specific policy. The Public Works Director will be available to discuss in further detail any specific item as necessary. Additional background information will be provided at the time of the public hearing for final assessments for each individual item. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the recommendations of the Special Assessment Committee July 9th meeting, schedule a final assessment public hearing to be held on September 1 for those affected property owners and adopt Special Assessment Policy 87-1. " /w . S SPECIAL ASSESSMENT COMMITTEE MEETING JULY 9, 1987 4:00 P.M. CITY BALL - EAGAN MN A ATT%,M A I. 4:00 - ROLL CALL II. 4:02 - REVIEW/ADOPT AGENDA III. 4:05 - OLD BUSINESS P• A. Review/Adopt Special Asessment Policy #87-1 - Zoning vs. Street Assessment B. Project 372, I -35E - Utilities & Streets (Deerwood Drive) P•�i 1. Francis C. Franz (10-02100-010-50) P.q 2. Anna S. Heuer ,. (10-02100-010-78) C. Project 404, Lexington Place Addition - Utilities (Lexington Avenue Trunk Watermain) P• S 1. Patrick McCarthy (10-01500-013-76) D. Project 411, Patrick Eagan Park - Trunk Storm Sewer Q.12- 1. Patrick McCarthy (10-02200-011-04) IV. 5:30 - ADJOURN (Dinner Break) V. 6:00 - RECONVENE VI. NEW BUSINESS A. Project 460, Nicols Road P•19 1.. Metram Properties -(10-01900-011-54) P . 2. Brandt Mgmt. Company (Lots 11 2 & 3, Cedarview Addn.) :.. B. Project 4281`Kennebec Dr./Cedar Industrial Park -'Storm Sewer �•�'� 1. Ellerbe, Inc. (Tract F, RLS #4,019-00) C. Project 443, O'Neil Pond Storm Sewer 35 1. Robert O'Neil (10-01000-010-77 & 10-01000-010-56) D. Project 179, General Trunk Area Water P.y) 1. Willard Berfelz (10-03800-010-12) VII. OTHER VIII. ADJOURN 1q1 MINUTES OF A f&UR MEETI#O::OF THE EAGAN SPECIAL'''ASSESSMENT &' MITTEE Ei?Klt�P,N, MINNESQ'•£A A regular meeting of the Eagan Assessment Committee was held on Thursday, July 9, 1987 at. ... 4::O:O...:p.m.:::. t...the Eagan Municipal Center. Those present were Vice -Ch a:r;:::sjt�:::'':a:::Auncilman Vic Ellison, Lay Member Vic Twaddell and 1:)1•anri•ing`•::::.:Comm scion member Dave Gustafson. Those absent were Chairperson Dari Rnight who had been -hospitalized and Ron Voracek. It was furtY no��3 that Bill Rydrych had resigned from the Comm ittee ,�.:'::,.lsa:=:iresent were Public Works Director Colbert and City A:P'- ­: Councilmember Tom Egan chaired the meeting. AGENDA Twaddell moved, Gustafs�i�':::::::s:�,_cQnded the motion to approve the agenda with the addition o '':fi=::::::e,quest of Dan Dolan regarding assessments for Projects #88, #:x:37, :1'23:9'A and #257, along Thomas Lake Road and County Road #30.::::`A11,_uateid:::yes. SPECIAL ASSESSMENT POLICY #87-1 - ZONING VS. STREET ASSESSMENT Public Works Director Tom Colbert reviewed with the City Council proposed.Policy #87.-1 consisting of street assessment classification vs. zoning/land use: The :bG:r�e.t:::::::faitt::street improvement would be assessed by taking into e&fti;: <3-;�!.:a!L-:0-d..::t e existing zoning for land use of the adjacent property and the functional classification of the improved street in effect at :::::the time of the final assessment hearing. The purpose of the p6-1:icy wind be to equitably reflect the assessment -obligations and betfits::::::of adjacent property in relation to access requirements and t''imitations, traffic volume. generations and distributions, and resulting roadway improvement standards and functional classifications. He discussed a street functional classification matrix and explained the new categories of uses, including Public Facilities and...: undeveloped Agricultural. Also, a new Commercial-Industrial.::street classification was included. Special Assess. Minutes July 9, 1987 PROJECT #392 AND ANNA HEUER Mr. Colbert explained Abat in ti�i� case of the Anna Heuer property. on Deerwood Drive:;:::35:e:.;crtt3i:cl be no further benefit until the upgrading or use, or that%'access would be acquired. In the case of Francis Franz, also on Deerwood Drive, the example of the current single access method would be used.. The basic change relates to the undeveloped Agricultural access intended for residential equivalent, whereas, road user charge pays for the oversizing. In addition, cussion concerning a corner lot credit for R-1 and R-2.:.'.*.*.'.'.'.*..'.'.'.'..'......-.:.. Ellison moved, Gustafson seconded;, the motion to recommend approval of the policy to the Cit­Y.:.Coun:Cil and note the disparity as to the no access for R-1 an4-: B' W -p Q:pti ec7 to be assessed at 100% of the total cost, and further i'fti flit :tifote No. 1 on the matrix would apply to all zoned classes. All voted yes. As to the Franz and Heuer property, no action would be taken and only acknowledgement on the agenda. PROJECT #404-'Pi'R:::i4CCARTHY - UTILITIES LEXINGTON AVEi4'dt%:'fiRf7 f -K• WATER MAIN Mr. Colbert introduced ::the::::::i'ect relating tp Patrick McCarthy' s objection totie assessments considered at the hearing on September 17, 1�$:;ti''ich assessments were continued until a later date. $6,551.26 wa's" the proposed assessment and he noted the trunk water main was available to the parcel. An appraisal had been prepared by Dan Dwyer for the City with a proposed increase in value of $18,000..0.0, thereby exceeding the amount of the assessments. Arnold: Kempe, attorney,a pYar`e'd'''c t'''''behalf of Pat McCarthy, who was also present, and explained E#e obj:X�tions. He stated that the water main was installed on Wescott:: Road::::::end that the Lexington Ave. watermain would not be used With ds*�ible frontage lots along Lexington Avenue. Councilman Egan ind i~r:4ted that the City must allow access to the watermain, and the City also proposed water lines to the west must connect to the Lexington Avenue watermain. Mr. Kempe suggested levying but deferring without interest until the connection takes place. The City would require connection to the Lexington Avenue watermain, according t6::Mr. Colbert, in addition to the Widgeon Way access to the north if.... -he 40 acre McCarthy parcel develops. rJ Special Assess. Minutes July 9, 1987 Mr. Twaddell recommendt 100 feet until the 40 acres is developed for of -Wer than Agr:i*:ultural purposes. Twaddell moved, Ellison seconded th*0Y motion tio" recommend that the City Council assess 100 feet d:pntage alq,4c:: Lexington Avenue for the trunk watermain until such:::::.t.ime :5:::::'the 40 acre parcel, or any portion, is developed for purr©::atr than Agricultural, with the assessment to be postponed arid=•=•-tYtat a recordable agreement be prepared between the City and the property owners to provide for the assessment at the then existing rate for the use developed. All members voted yes-. Mr . Kempe indicated ::: i::=�+?f..:::::.-:.-'::::McCarthy agreed with the recommendation. PATRICK MCCARTHY -...Rp.k:: #4:1 ::= TRUNK STORM SEWER On January 16, 1986, tfie SpecH-"` Assessment Committee met and reviewed the written objections submitted to the trunk area storm sewer assessment, proposed to be levied on September 15, 1985 regarding the Patrick McCarthy property under Project #411. Mr. Colbert described the action to date, and the proposal was to assess the trunk storm sewer for':`•::33. acres of the 70 acre parcel. Mr. Dan Dwyer's appraisal for the CT:ty::::X:hd. cated a benefit of $50,000.00 and it was recommended to reduce::::::::;ssment from $60,680.12 to $50,000.00. Arnold Kempe and M.r. Mc.Ct;-rthy appeared. Mr. Kempe asked whether::= ::t�;ii:::.: 'atrick-Eagan Park land was assessed, and also the ttUri �:ipal property along Pilot Knob Road. The purpose for the project:::was to allow an outlet and although the McCarthy Pond could be filled, if used for Agricultural purposes, it must be retained as a pond if developed. The outlet is required for development and clearly, there was a benefit to the property, according to theassessment committee members. The property is being assessed at the uni;:x;::::::.:;:;:n the park land doesn't prejudice the assessment. z:t::::t5:::::::::uxer noted that a pond credit was being granted to the McCaxthy p.pperty, so it was equitably assessed. A question -arose as to the..:cost `:actor for the project in relation to the McCarthy property, in"CA uding the downstream cost: Ellison moved, Twaddell seconded the motion to recommend that the assessment be reduced to $50,000.00, indicating the -City's policy is equitable and accurate, and that there is clearly a benefit in that amount to the McCarthy property. All voted yes. qt 3 Special Assess. Minutes July 9, 1987 METRAM PR0PERTIM5::::."­::::MW-.,_E NICOLS ROAD Project #460 provides Eft the upgr86"ing of Nicols Road from its previous County Road sect3ft". to a city:.*:.*jj�rban section and the Metram Property parcel #011-54 is larger 40 acre tract that was severed when the Cedar'�:::-� ii .4- =-..-teewav was constructed. Mr. Colbert reviewed the request in assessments by Metram Properties and stated the objection was received at the feasibility hearing and the assessments are expected to be levied in 1988. He explained stated -that the assessable frontage should be 1096.0 feet rather than 1260 feet and a ... substantial..p.4rt of the property was acquired by MnDOT, therefobenefit to the remainder.r* Ted Tinker from Metram Prop(fff-ties V -d -'s present andrecommendeda 10 to 15 year assessment. Co;txstruc.t-:j-pn is scheduled to begin in August of 1987 for the aq;t6tding to Mr. Colbert. Mr. Tinker claimed that much .... e . .....,flyis unusable and possibly .. ...... ....... only 50% of the land ilg­ * -b u i 1 d db1`6 because of its very narrow configuration. He agreed with the recommendation but stated that 1,036 is the proper frontage. Ellison moved, Twaddell seconded the motion to recommend one-half of the frontage be assessed for the street improvements. Mr. Gustafson stated that it was his opinion that the assessment is excq4.-sive because of the configuration of the parcel. All members voted ............... BRANDT MANAGEMENT COMPANY PR -009M #460 NICOLS ROAD objecting to the proposed A request from Will t assessments for Nicols Road.*:..:; -t . "Lots 1, 2, and 3, Cedarview Addition, consisting of three office buildings, was withdrawn by Mr. Brandt. Egan moved, Ellison seconded the motion to acknowledge the withdrawal objection. All voted affirmatively. ELLERBEY INC. STORM SEWER KENNEBEC DR./CEDPR:INDQJ5.TRIAL PARK Project #428, according Wx-: Mr. o 1 b e r t provided for the installation of the trunk storm:-:,8ewer.:5ystem for Cedar Industrial Park with its outlet to the Minnesota Rv(*ir and also included the construction of Kennebec Drive and a portion of Blackhawk Road. A public hearing on the project was held on February 19, 1985 and final assessment hearing on September 16, 1986. Ellerbe,. Inc. had objected to the assessments on its pro.pRrty on Highway #13 and the staff recommended no revision and 60.fed the proposed Ultra IV project will connect to the existing sta"r'-M sewer line. Special Assess. Minutes July 9, 1987 Alison Colton, attorne}:;�::::Z�-pp�:��:ed::©�3behalf of the applicant and had questions. She introd4'<`2`:ed a lettj�t:: dated August 8, 1980 from Bob Rosene, the consulti'rTg engineer,`Tfidicating there would be no assessments to the Ellerbe 16.toperty for::::P:roject #297. It was noted that #297 was a different ':Qj:ect, ::;t eying only the storm sewer crossing 'of Highway #13. TYi::::::tt::::also indicated there would be a future improvement and as6-it�fh;tht. Ms. Colton stated that Ellerbe's position was that no consideration was given for the easement and objected that the easement was granted in lieu of assessments. Noting' that the letter related to a earlier project, Twaddell moved, Gustafson seconded th,e,.•.motion to recommend approval of the assessment, based.* :9:: M :hdK6., :it to the Ellerbe property. All members voted yes. O'NEIL POND-S.T.O '':EWER:: PROJECT #443 The next assessment proJ*ect thaf'"%ia-s reviewed related to Project #443 specifically dealing with the Robert O'Neil objections to the pond storm sewer improvements. A final assessment hearing was held on August 19, 1986 and objections were received from the O'Neils at that time. Attorney Gerald Duffy appeared on behalf of the O'Neils, as did Mr. and Mrs. O'Neil .:4nd John Klein. Mr. Duffy objected to all the assessments and = ::td;,. that he was not prepared to make specific requests for recommeri3'6-t: iaft:S::::regarding theproject. He explained, however, that the pgpd lot-i�:E'lon is in the wrong place on the property, but had no o�.ber _ap.ec:l c proposals. Mr. Twaddell asked why the O'Neils had no sp::: :nb'jections to the assessments, noting the hearing was held:;::.uti'st of 1986. Mr. Duffy's answer was that there were other i=e:s=ties in dispute with the City and they had precluded drawing any conclusions regarding assessments. Mr. Colbert mentioned the purpose of the Assessment Committee is to review the application of the assessments to property and to deal with specific objections. ;�:;:;a:5e:en:;policies have been applied uniformly, according to grit:::: relating to the O'Neil property. He further stated that the O'N:U:ils-Nad been offered a choice of locations for the ponds and chose '*hot .ti::::specify them, and that the City had no objection to changing the ldc�ation in the future. Mr.. Duffy warned of an assessment appeal and it was further noted that the relocation of the ponds would affect the assessments only if the pond area is changed. Mr. Duffy strongly recommended delaying the hearing on the assessments, and CouncilrRa.q Ellison also recommended a continuance. An appraisal had been pir":0.pared by Mark Parranto for the City, stating that the increas,--''in value was $158,000.00. Member Gustafson moved to r:*�iai'ni*":*'6...... teal of the assessments as proposed, but the Council :rri:d:::::e :al:aate the two existing legal actions and the potential for the asae.ssment appeal; further, in the event that the configuration of t��:: ponds change, that the assessments then be reviewed. Twaddell*::seconded the motion and all voted yes. qb 5 Special Assess. minutes July 9, 1987 WILLARD BERFELZ ::::PROJECT TRUNK AREA WATER The objection of regarding assessments to his property on Highway #149 under Project #179 next came before the Committee. Mr. and Mrs. Berfelz were present and Mr. Colbert reviewed earlier letters, including two letters of 1976 regarding assessments for watermain oversizing under Project #179. The proposed assessments were........010-28 and $1,950.62 .... .......... ...... _;t�e*r­-'atsessments should have been for parcel 010-12. Trunk::::::*`** .:-: ... .y levied and it was questioned wh(,*. lie -r th'�**were deferred or excluded'** in 1976. The difference would be.,:,$702.1.0.• based on 1986 rates, and $564.72 based on 1976 rates with:.::ti-$ intdif-Last per year. Twaddell moved, Egan S650" thi_­.::.:::-Motion to allow the reduction for both parcels, based upon 1976 rates plus the 8% inter -est factor, noting the difference regarding parcel 010-28 was $3,286.00 versus $2,383.00. All members voted in favor. DAN DOLAN - PROJECTS STREET & UTILITY IMPROVEMENTS Objection was received from. .5*a­M"::":'W-i-&n regarding the total amount of assessments for improvementj'fto an.ap-toximately 2 acre parcel on the east side of Thomas Lake Ri�hd­.a%:' ffley Road. The total amount of the assessments would and Mr. Colbert stated that would create an excessive parcel to develop for 2.2 acres. It is desirable to develop:Ehe parcel with the land to the east and it was suggested that the- appraisal of a $24,000.00 increase in value plus $11,000.00 for County Road #30, be considered. Mr. Twaddell recommended- not deferring the County Road #30 future assessment. Egan m0ved, Gustafson' 1t ei: d!. 6 -'h' F'a "thy' motion to recommend the assessment of $24,000.00 f o r t Thorft'�6 Lake Road improvement and $11,000.00 for future County RoNd: #30::::improvements, which is a compromise from the -$43,483.00 lev�:ed aid pending assessments. All members voted yes. ADJOURNMENT Upon motion duly made and seconde*::;: the meeting adjourned at 8:00 p.m. PHH City Clerk IF, EXHIBIT 1 SPECIAL ASSESSMENT POLICY #87-1 CITY OF EAGAN ASSESSMENT AGREEMENT UNDEVELOPED/AGRICULTURAL ZONING PROJECT NO. THIS AGREEMENT dated this day of , 19 , between the CITY OF EAGAN, (called City), and (called Owner) of , (address); WHEREAS, the City proposes to assess the following described premises in Dakota County, Minnesota, owned by Owner: (legal description) for the following improvements pursuant to City Project WHEREAS, such assessments would normally be based upon a single family (R-1) zoning classification of said premises; and WHEREAS, the present use of said property is Undeveloped/Agri- cultural; and WHEREAS, the highest and best use of the property may be at a different zoning; NOW THEREFORE, upon consideration of the mutual covenants herein, the parties agree as follows: 1. The City agrees to assess said property for the Project and purposes described above at its Undeveloped/Agricultural Use, in accordance with Special Assessment Policy #87-1. 2. The Owner agrees for himself, his heirs, executors, administrators, successors, and assigns, that if the actual use of said property is changed in the future to a use or zoning category which is assessable at a higher rate and frontage than for the present use, the City may reassess or levy a supplemental assessment at such time equal to the difference between the assessment for the new land use and the assessment for the present land use at the assessment rates, according to City policy, in effect at such future time. 3. The Owner, for himself, his heirs, executors, administrators, successors and assigns, further waives notice of any and all hearings necessary and waives any and all objections to the present or future assessments agreed to herein or to the proceedings related thereto and waives the right to appeal such assessments. 4. The undersigned hereby agree that this agreement may be recorded with the Dakota County Recorder and that the owner shall execute any and all documents necessary to implement the recording of this agreement including the delivery of the Owner's Duplicate Certificate of Title to the affected lands if necessary. 5. The undersigned agrees that this agreement shall run with the affected land and binds the heirs, successors and assigns of such land. �? 6. The undersigned heirs, successors and assigns of such land, includes all of the person, firms or corporation that hold an interest in the assessed land and the reapportioned land described above, including the fee title owners, contract for deed vendees or vendors or holders of any other interest under contract for deed, option or otherwise. 7. Other conditions: The undersigned have read and understand the above agreement and hereby bind themselves to it in all respects. OWNER: By: Its: THIS DOCUMENT DRAFTED BY: CITY OF EAGAN By: Its Mayor Attest: Its Clerk APPROVED: Public Works Department HAUGE, EIDE & KELLER, P.A. 1260 Yankee Doodle Road Town Centre Professional Bldg., #200 Eagan, MN 55123 (612) 456-9000 EXEMPT FROM STATE DEED TAX TABLE A SPECIAL ASSESSMENT POLICY.#87-1 STREET FUNCTIONAL CLASSIFICATIONS (1) Subject to the proper execution of the appropriate agreement, subsequent assmt. obligations will be determined and levied concurrent with any subdivision or rezoning of the property in accordance with Special Assessment Policy 82-1 (2) Further reduction by 1/2 if access is restricted to "Right -in -Right -out" NOTE: Corner lot credits will be applied where appropriate for all assessment categories. Local Collector Nei,hhorhood C --unit C/I Arterial Hi -nor interm. princiral Direct 100% of Res. 100% of Res. I1O0% of Res. 1100% of Res L 100% of Res. NA NA Access quiv. Rate Equiv. Rate Equiv. Rate Equiv. Rate I Equiv. Rate CL or 100' of for 100' of [for 100of 100' of for 100' of rontage for Ifor frontage for frontage for frontage for frontage for I > 'u 5ach access each access ,each access access each access rach .__. No Access NA NA NA NA NA NA NA Churches Schools 100% of 100% Res. 100% Res. 100% Res. 100% Res. NA ` NA aU total cost Equiv. Equiv. Equiv. Equiv. I � Pub.Gov.Bldg. .. .. 100%0f 100% of 100% of ( 100% of j 100% up to NA NA total cost total cost I total cost total cost a Comm/Inde. ~ o Equivalent 1 r r 100% of 100% up to 100% of 100% of 100% of f NA NA .a total cost multipleI multiple multiple multiple i f M res. equiv. res. equiv. res. equiv. res. equiv. Direct I J • Access 100% of 100% of res{ 100% of res.(2) 100% of res.(2) 50%(2) NA 1 NA total cost equiv. cost equiv. cost( equiv. cost I .No Access 100% of 50% of res. 50% of res.I 50% of res. NA ( NA NA total cost equiv. costs equiv. cost equiv. cost (1) Subject to the proper execution of the appropriate agreement, subsequent assmt. obligations will be determined and levied concurrent with any subdivision or rezoning of the property in accordance with Special Assessment Policy 82-1 (2) Further reduction by 1/2 if access is restricted to "Right -in -Right -out" NOTE: Corner lot credits will be applied where appropriate for all assessment categories. POLICY 87-1 STREET ASSESSMENT CLASSIFICATION VS ZONING LAND USE SUBJECT: Assessment rates for different zoning/land uses in relation to the classification of the improved street. POLICY: Benefits from street improvements shall be assessed by taking into consideration the existing zoning (or land use if different from zoning) of the adjacent property and the functional classification of the improved street in effect at the time of the final assessment hearing in accordance with Table A of this policy attached hereto. The functional classification of the street shall be determined by the most recent Council action. If a street being installed or upgraded has not been officially classified by Council action, the assessment shall be based on the classification of other similar functional streets in the community. Any subsequent reclassification of a street shall not be retroactive in respect to changing a previously levied assessment. However, the assessments for Undeveloped/ Agricultural zoned property will be assessed at the R-1 rate unless the atttached standard agreement (Exhibit 1) is executed by all persons holding interest in the title to the property. Future rates would be calculated in accordance with Policy 82-1. OBJECTIVE: JUSTIFICATION: The purpose of this policy is to equitably reflect the assessment obligations and benefits of adjacent property in relation to access requirements and limitations, traffic volume generations and distributions, and resulting roadway improvement standards and functional classifications. Credit reductions recognize the diminished benefit received from higher functional classification streets than necessary to provide service to or handle traffic generated from a specific use of property. Postponed assessments for undeveloped agriculture -zoned property recognize the subsequent benefits of its future respective land use/zoning but also the limited benefit of its present use. Reviewed and Acted upon by: CITY COUNCIL: Approved Denied SPECIAL ASSESSMENT COMMITTEE: Date Approved Date Date Denied Date 161 Agenda Information Memo, August 4, 1987 KOCH REFINERY PIPELINE C. Koch Refinery Pipeline Environmental Assessment Worksheet -- The City of Eagan has received an Environmental Assessment Worksheet for a proposed -jet fuel pipeline from the Koch Refinery in Rosemount to the Minneapolis/St. Paul International Airport. The pipeline would be approximately fourteen miles long with thirteen of those miles in Dakota County. The proposed 10" steel pipeline would be placed within or immediately adjacent to an existing railroad right-of-way, electric transmission lines, or other pipelines for approximately thirteen of its fourteen miles. Specifically, in Eagan, the right-of-way for the pipeline is in the Soo Line Railroad right-of-way near the eastern side of the City. The pipeline is located through approximately five (5) miles of the community. The only pump station for this project will be. located in the Koch Refinery plant at Rosemount. The quantity of jet fuel flowing through the pipeline will be determined by demand. The maximum is 5,000 barrels per hour with an expected average of 15,000 barrels per day at 42 gallons to the barrel. It is expected that under the worst possible circumstances, a pipeline leak would not exceed 1,500 barrels according to the EAW. The project activities are proposed to start with surveying in September 1987, beginning construction in October 1987, and be in service in December 1987. The right-of-way would be seeded where necessary in surrounding vegetation be allowed to grow into the right-of-way naturally for restoration measures. State and County highway and railroad crossings would be board encased, where required, and will not interfere with traffic. Secondary roads and driveways would be trenched and immediately repaired. It is expected that the contractor will work 7:00 a.m. to 5:30 p.m., six days a week, creating noise and dust in the area of activity. Those residents who are most closely impacted would be located in the McKee Addition. Enclosed on pages 103 through -1d6— are maps illustrating route of the proposed pipeline. The pipeline owners will need Council approval for uses within or under Eagan's right-of-way. The Planning Department is again meeting with the pipeline owners prior to the meeting on Tuesday and there may be additional comments for the administrative agenda on Monday. Any formal comments to be drafted by the City of Eagan will be sent to the Environmental Quality Board for their August 12, 1987 meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny authorization to allow the Koch Refinery pipeline to exist throughout several public right-of-ways located within the City of Eagan. /av N dj P it "t d TS!, A toy 0 j -Z= 4C mW eel X* TV JI "j- -.1L 7 -If 77 4 7L W -3AV NO iSNI X31 77;- �1;� 4 al W NI A kv -V 7a fix. 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N —UM 75 nTl t".IN lia J1 Agenda Information Memo, August 4, 1987 VARIANCE/SIDS YARD SETBACK FOR DANIEL AND JUDITH FORDE D. Variance for Daniel and Judith Forde to allow a 2' side yard setback (3' variance) --An application was submitted requesting a 3' side yard setback variance that would allow an attached garage to be 2' from the side property line at 4305 Jasper Drive, defined as Lot 14, Block 5, Cedar Grove 2nd Addition. For additional information on this item refer to the Planning a d Engineering Department report, copies enclosed on pages _Jd� through / for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a variance as requested by Daniel and Judith Forde. X67 CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: DANIEL AND JUDITH FORDE LOCATION: LOT 14, BLOCK 5, CEDAR GROVE 2ND ADDITION EXISTING ZONING: R-1 DATE OF PUBLIC HEARING: AUGUST 4, 1987 DATE OF REPORT: JULY 27, 1987 REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS APPLICATION: An application has been submitted requesting a 3' side yard setback variance that would allow an attached garage to be 2' from the side property line at 4305 Jasper Drive (Lot 14, Block 5, Cedar Grove 2nd Addition). PLANNER COMMENTS: The purpose for the 3' variance is to allow the homeowner to construct a 22' wide (2 car) garage attached to the existing house. The garage will be for automobile and household storage. If approved, this garage will be 3' into the drainage and utility easement along the side property line. Thus a portion of the easement would have to be vacated by the City prior to the issuance of a building permit to allow this proposed structure. /69 J( A;?zpw-,Q 0 r- %V e WD -1 Agenda Information Memo, Auqust 4, 1987 CONDITIONAL USE PERMIT/BLACRHAWR PLAZA PYLON SIGN E. Conditional Use Permit for Blackhawk Plaza, Inc. for a pylon sign --A public hearing was held by the Advisory Planning Commission at their last regular meeting held on July 28, 1987 to consider a Conditional Use Permit application to allow an on-site identification pylon sign for the Blackhawk Plaza along Diffley Road at the entrance to this facility. The APC is recommending approval. For additional information on this item refer to the Planning Department report, copies enclosed .on pages l// through 1/3 for your review. For a copy of the APC action on this item refer to those minutes. A copy is enclosed on page(s) ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the Conditional Use Permit for a pylon sign as requested by the Blackhawk Plaza. *Because the APC meeting was just held on Tuesday, July 28, the minutes were not available for the packet. They will; however, be distributed with the Additional Information packet on Monday. //o CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT APPLICANT: BLACKHAWK PLAZA INC LOCATION: BLACKHAWK PLAZA, NE 1/4, SECTION 20 EXISTING ZONING: NB (NEIGHBORHOOD BUSINESS) DATE OF PUBLIC HEARING: JULY 28, 1987 DATE OF REPORT: JULY 21; 1987 REPORTED BY: PLANNING DEPARTMENT �: APPLICATION SUMMARY: An application has been submitted by Blackhawk Plaza, Inc., requesting a Conditional Use Permit to allow an on-site identification pylon sign along Diffley Road at the entrance to this facility. This is the only sign requested for the retail center itself and it will be located on Lot 5, also designated for 1,500 SF of retail building. If approved, no additional pylons will meet the 300' required spacing on the subject lot and the one to the west (Lot 6). The proposed two-sided sign will have an ultimate height of 26' and a signage area of 68 SF mounted on 8" columns. If approved, this Conditional Use Permit shall be subject to: 1. The one time sign fee of $2.50/SF for 68 SF. 2. No pylon signs will be allowed on Lots 5 and 6 (both sides of the Diffley entrance). /it 0 101, .1649' ri PZr4 : P��or� si�N 0. s . J m T 1 3 Z T i it +— w w Q7 N ¢ W Z Z z 'fie {j Z a z L s y � LLJ Lull _ i rr i� illi iti_ I� � LU ULIJ ' -l7 J J i � • i _ y � r : 1 `1 J m T 1 R Z T i +— w w Q7 N ¢ W Z Z z W a z p � LLJ Lull _ LU ULIJ ' -l7 li lam, .'i J m Agenda Information Memo, August 4, 1987 CONDITIONAL USE PERMIT/LEARNING TREE F. Conditional Use Permit for Learning Tree/Nordquist Sign Company, Inc. for a sign --A public hearing was held by the Advisory Planning Commission at their last regular meeting held on July 28, 1987 to consider a Conditional Use Permit to allow an on-site sign over 7' at the Learning Tree daycare facility located along Town Centre Drive and Lexington Avenue. The APC is recommending approval. There were concerns raised regarding the proposed assessments. Please refer to the APC minutes concerning this issue. For additional information on this item refer to the Planning Department report, copies enclosed on pages _//s through For a copy of the minutes refer to page(s) ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a Conditional Use Permit for the Learning Tree/Nordquist Sign Company for an on-site sign over 7' at the Learning Tree daycare facility located along Town Centre Drive and Lexington Avenue. * Because the APC meeting was just held on Tuesday, July 28, the minutes were not available for the packet. They will; however, be distributed with the Additional Information packet on Monday. 114 CITY OF EAGAN SUBJECT: CONDITIONAL SIGN PERMIT APPLICANT: LEARNING TREE - LOCATION: LOT 1, BLOCK 2, TOWN CENTRE 100 EXISTING ZONING: PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: JULY 28, 1987 DATE OF REPORT: JULY 21, 1987 REPORTED BY: PLANNING DEPARTMENT APPLICATION SUMMARY: An application has been received requesting a Conditional Use Permit to allow an on-site sign over 7' at the Learning Tree Day Care facility located along Town Centre Drive and Lexington Avenue. Currently, there is a temporary sign nearly the same height at the street intersection constructed of wood posts and plywood. The new 2 -sided 5' wide, 9' tall sign will be interior lighted and located at the entrance to the parking lot. The, 10' setback will be maintained. If approved, this Conditional Use Permit shall be subject to: 1. The removal of the existing sign. 2. The one time sign fee of $2.50 SF for 45 SF. 3. No other signage along Lexington Avenue shall be permitted. ASSESSMENTS: The Learning Tree facility parcel has not previously fulfilled .its assessment obligations for storm sewer trunk, water area, and trailway at the upgraded commercial rate. The following additional 'asses'sments are proposed as a condition of granting the Conditional Use Permit: Project Description Usage Rate Quantity Amount 443 Storm sewer trunk upgrade C/I $.012/S.F. 37,125 $ 445.50 58 Water area upgrade C/I 1920/Ac. .852 Ac. 1,636.36 Trailways 12.90/F.F. 225 F.F. 2,902.50 Total proposed assessment $4,984.36 If.,5 6pKL*,A-"-20W 'AWIL, Tqf * epmA "�t FIMSH IF c e;.6 00. - FRVr,6 '-WI0aQ& (, i s PRFs 10 0&4r,;VL�4L -2 1 '1ye-LA --'—*-4" WT= 1.1y ilL I AA&TM, VAlle, WW& ovw� ee I I too --,jr4 aTT CI 1 .1-7 ,i t -P- ---r r r F_4+Jr- L)EVEWPMENTAr CHILD CARE 572m& At I IT ffy. 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F80. 0 • I :j .8 86 4 ENTER 0 . .......... -��ZR-65 P �- 4 5, 70 88.7 tP-42 9015 JP -62 8973 887.1 893.0: JP - 60 {. 0P=47i55i -JP-46 881.2 89 887.0 4 .892.3 -�89.3.5 JP -41 8 /3 5 12" 885.3 8870 12" A JP -32 - - - 8997 gob., JP -44__..._ 890.7 _.q95.7 885.7 2 JP -31 8763 jC\j SUBJECT PARCEL LEARNING TREE city of eagan STORM SEWER \ DPUBLIC -�7 WORKS DEPARTMENT MASTER PLAN FIG. #1 approved - standard I plate 4: IA� "0/ 1419/60.0 2U-'ANKFF D001 0,4AD city of eagan PUBLIC WORKS DEPARTME . :.y- lg , 61.5/80.0 R 28 18" 2 Ot' TO41301, 3'6/ 2.0 ADDITION CD 43.3/60.3 1811 m 3/67.0.' too CID 1211 112 50.4/6j 1611 CARRIAGE HILLS GOLF COURSE 61 :T 71 ?1 WESCOTT LEARNING TREE SUBJECT PARCEL WATER MASTER PLAN FIG. -#3 approved:- standard I plate #: Agenda Information Memo, August 4, 1987 ADDITIONAL ITEM PUBLIC IMPROVEMENT CONTRACTS A. Public Improvement Contracts: Item 1. Contract 87-18, Approve Plans/Order Ad for Bids (Eagandale Center Industrial Park - Overlay) --If the public hearing for Project 480 is approved earlier on the agenda, it would be appropriate for the Council to consider approving the detail plans and specifications and authorizing staff to advertise for competative bids. The Public Works Director will have the detail plans available for additional questions as may be appropriate. ACTION TO BE CONSIDERED ON THIS ITEM: Approve plans for Contract 87-18 (Eagandale Center Industrial Park - Overlay) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on August 28, 1987. Item 2. Contract 87-17, Receive Bids/Award Contract (Blackhawk Road - Streets) --On August 3, formal bids were received for the above referenced contract. Enclosed on page * is a tabulation of the bids received for the comparison to the estimate contained in the feasibility report presented at the public hearing held on February 3, 1987. On July 7, the Council approved the plans subject to the elimination of the sidewalk along the west side. This deletion resulted in revised easement descriptions due to a reduction in the construction limit requirements. Subsequently, the staff has not yet completed the easement acquisition process necessary to allow the award of contract. Also, revised plans had to be submitted to MN Dot State Aid for formal approval. The staff has not yet received this approval which necessary prior to contract award to protect State Aid financing of this project. Therefore, it is recommended that the bids be received but that the contract award be continued at least until August 18, to ensure that all easements have been acquired and plans approved by the appropriate agencies. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 87-17 (Blackhawk Road - Streets) and continue consideration of contract award until August 18, 1987. * NOTE: The bid tabulation sheet will be distributed with the Administrative Packet. 1ZZ Agenda Information Memo, Auqust 4, 1987 Item 3. Contract 87-26, Receive Bids/Award Contract (Wescott Road - Surf acing) --On July 31, formal bids were received for the surfacing of Wescott Road fro.m/ Lexington Avenue to the Greensboro Addition. I Enclosed on page is a tabulation of those bids received with a comparison to the estimate contained in the feasibility report presented at the public hearing held on April 21, 1987. All bids will be reviewed and checked for accuracy with a formal recommendation being provided at the August 4 meeting. All easements have been acquired and this contract is in order for Council approval. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 87-26 (Wescott Road - Surfacing) and award the contract to the lowest responsible bidder. /Z3 The bid tabulation for Contract 87-26, Wescott Road - Surfacing, was not available for inclusion with the packet on Friday. It will be part of the Additional Information packet distributed on Monday. /P� Agenda Information Memo, August 4, 1987. Item 4. Contract 87-21, Receive Bids/Award Contract (Eagan Hills Farm - Trunk Utilities) --On July 31, formal bids were received for the installation of the trunk utilities necessary to service the overall Eagan Hills Farm development concept. Enclosed on page is a tabulation of the bids received with a comparison of the low bid to the estimate contained in the feasibility report presented at the public hearing held on April 21, 1987. All bids will be checked for accuracy with a formal recommendation being provided at the August 4 meeting. However, the staff has not yet completed the easement acquisition process necessary to allow the progression of this contract to those properties east of Dodd Road. Therefore, if these easments have not been obtained by the August 4 meeting, it will be recommended that this contract award consideration be continued until the August 18 meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 87-21 (Eagan Hills Farm - Trunk Utilities) and continue consideration of contract award until August 18. EAGAN HILLS FARM - PROJECT 491A CITY CONTRACT 87-21 EAGAN MN BID TIME: 9:30 A.M., C.D.S.T. BID DATE: FRIDAY, JULY 31, 1987 LOW BID $476,888 FEASIBILITY REPORT (F.R.) 52.8,140 ENGINEER'S ESTIMATE (E.E.) 500,000 % Over (+)/Under(-) F.R. -9.7% CONTRACTORS TOTAL BASE BID 1. Austin P. Keller Construction $476,888.00 2. Barbarossa & Sons, Inc. 498,522.00 3. Northdale Construction 516,117.00 4. J.P. Norex, Inc. 517,046.95 5. Richard Knutson, Inc. 523,094.72 6. S.M. Hentges, Inc. 567,552.52 7. Lametti & Sons, Inc. 612,400.00 LOW BID $476,888 FEASIBILITY REPORT (F.R.) 52.8,140 ENGINEER'S ESTIMATE (E.E.) 500,000 % Over (+)/Under(-) F.R. -9.7% Agenda Information Memo, August 4, 1987 Item S. Contract 87-22, Receive Bids/Award Contract (Hills of Stone Bridge - Trunk Utilities) --On July 31, formal bids were received for the installation and extension of trunk utilities within the Hills of Stonebridge Addition adjacent to Dodd Road. Enclosed on page * _ is a tabulation of the bids received with a comparison to the estimate contained in the feasibility report presented at the public hearing on April 21, 1987. All bids will be reviewed with a recommendation being provided at the August 4 meeting. However, because the Hills of Stone Bridge has not completed their final plat process, all required right-of-way and easements have not been dedicated. Therefore, the developer/owner is being requested to execute the Right of Entry form prior to Council formally awarding this contract. The status ,of that agreement execution will be provided at the August 4 meeting. If it has not been executed at that time, the Director of Public Works will be recommending the continuation of contract award until the August 18 meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 87-22 (Hills of Stone Bridge - Trunk Utilities) and award the contract to the lowest responsible bidder subject to the execution of all required easement agreements. *Because bids were not opened until late afternoon on Friday, the tab will be included with Additional Information on Monday. /�-'7 Agenda Information Memo, August 4, 1987 Item 6. Contract 87-23, Receive Bids/Award Contract (Bridle Ridge Addition - Trunk Utilities) --On August 3, formal bids were received for the installation and extension of trunk utilities within the proposed Bridle Ridge Addition located south of Wescott Road along Elrene Road extended. Enclosed on page * is a tabulation of the bids received with a comparison to the estimate contained in the feasibility report presented at the public hearing held on April 21, 1987. All bids will be checked for accuracy with a formal recommendation being provided at the August 4 meeting. However, the developer has not completed the final plat processs for this subdivision. Subsequently, all required right-of-way and easements have not been dedicated as necessary to allow the progression of this contract. The developer/owner will be requested to execute the appropriate Right of Entry forms required to allow Council consideration of formal contract award. The status of the execution of these required agreements will be provided at the August 4 meeting. If they have not been executed by that time, the Director of Public Works will be recommending that the Council continue consideration of contract award until August 18. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 87-23 (Bridle Ridge Addition - Trunk Utilities) and award the contract to the lowest responsible bidder subject to the execution of the required Right of Entry agreements. * NOTE: The bid tabulation sheet will be distributed with the Additional Information packet on Monday. ag, Agenda Information Memo, Auqust 4, 1987 Item 7. Contract 87- 16, Receive Bids/Award Contract (N. Nicols Road - Street Reconstruction) --On July 17, formal bids were received for the above referenced contract. Enclosed on page 1_3d is a tabulation of the bids received with a comparison of the low bidder to the estimate contained in the feasibility report presented at the public hearing held on February 18, 1986. All costs have been tabulated and checked for accuracy and the numbers presented in the bid tabulation are correct. There are no easements to be acquired and all State Aid approvals have been obtained. Therefore, this contract is in order for positive Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 87-16 (N. Nicols Road - Streets) and award the contract to Valley Paving Incorporated in the amount of $343,376.24. /Z N. NICOLS ROAD STREET IMPROVEMENTS CITY CONTRACT NO. 87-16 CITY PROJECT NO. 460B EAGAN MINNESOTA BID TIME: 10:30 A.M., C.D.S.T. BID DATE: FRIDAY, JULY 17, 1987 CONTRACTORS TOTAL BASE BID 1. Valley Paving, Inc. 343,376.24 2. McNamara Contracting Co., Inc. 347 257.94 3. Preferred Paving, Inc. 357 420.21 4. Bituminous Roadways, Inc. 370 248.55 5. Alexander Construction Company, Inc. 394 175.50 6. Carl Bolander & Sons 439,004.54 Feasibility Report Estimate Engineer's Estimate % Under Engineer's Estimate % Under Feasibility Report $384,944.00 384,260.75 -10.6% -10.8% Agenda Information Memo, August 4, 1987 Item 8. Contract 87-33, Receive Bids/Award Contract (Wilderness Ponds/Fawn Ridge - Pressure Reducing Stations) --As a part of the bid solicitation for Contract 87-20, the pressure reducing stations were added to two other projects for competitive bids. As a result, on July 21, the Council deleted the pressure reducing stations from Contract 87-20. Subsequently, staff has reviewed the bids for this item and have prepared a bid tabulation contained on page 137-. The apparent low bidder, O and P Contracting, Inc., has indicated that they will be unwilling and unable to perform this particular project. Therefore, staff is recommending that Contract 87-33 be awarded to the next lowest responsible bidder, M and M Sewer and Water, Incorporated, in the amount shown. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 87-33 (Wilderness Ponds/Fawn Ridge - Pressure Reducing Stations) and award the contract to M and M Construction, Incorporated in the amount of $22,883. /31 PRESSURE REDUCING STATIONS CITY CONTRACT NO 87-33 CITY PROJECT NO. 489 EAGAN, MINNESOTA BID TIME: 10:30 A.M., C.D.S.T. BID DATE: FRIDAY, JULY 17, 1987 1. 0 & P Contracting, Inc. 2. M & M Sewer & Water 3. S.M. Hentges & Sons, Inc. 4. J.P. Norex, Inc. 5. F.F. Jedlicki, Inc. Lowest Responsible Bid Feasibility Report (F.R.) Engineer's Estimate (E.E.) % Under (E.E.) /3Z $21,189.40 22,883.00 23,211.22 33,864.00 34,300.00 $22,883.00 N/A 37,000.00 -38.2%