07/18/2017 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
JULY 18, 2017
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
Ben Frost, resident, addressed the Council regarding his request to bow hunt for deer in the City of
Eagan for the purpose of wildlife management. Police Chief McDonald responded to the question,
noting that bow hunting for wildlife management has been a long standing practice in the City. He
added that per City Code, the Council must declare a special hunt each year prior to the Chief being able
to issue a bow hunting permit. The City Council discussed the request and directed staff to place a
resolution authorizing the special hunting season on a future agenda for approval.
A regular meeting of the Eagan City Council was held on Tuesday, July 18, 2017 at 6:30 p.m. at the Eagan
Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Communications Garrison, Director of Community Development Hutmacher, City Planner Ridley,
Director of Public Works Matthys, Director of Parks and Recreation Pimental, Director of Finance
Pepper, City Attorney Dougherty, Fire Chief Scott, Police Chief McDonald, and Executive Assistant
Stevenson.
AGENDA
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as
amended. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of the July 5, 2017 regular City Council meeting as
presented or modified.
B. Personnel Items:
It was recommended the Council ratify the collective bargaining agreement between the
City of Eagan and the Teamsters Public and Law Enforcement Employees' Union, Local #320.
It was recommended the Council ratify the Memorandum of Agreement between the City of
Eagan and the Law Enforcement Labor Services, Police Officers Unit and Sergeants Unit.
It was recommended to accept the compensation study recommendations of Springsted,
Inc., and approve the new 2017 compensation plan for the City of Eagan.
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July 18, 2017
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4. It was recommended to approve the hiring of seasonal employees for Building Attendants,
Eagan Community Center Custodian, and Lifeguards.
5. It was recommended to accept the resignation of seasonal employee Wayne St. Martin, Park
Laborer.
It was recommended to authorize the hiring of Jason Zumwalt, full time Utilities
Maintenance Worker.
C. It was recommended to ratify the check registers dated June 30 and July 7, 2017.
D. It was recommended to approve the ordinary and customary contracts with Beyond Self
Storage, Minnesota State Arts Board, State of Minnesota — Minnesota Bureau of Criminal
Apprehension, UHL Company, and Mintahoe Catering & Events.
E. It was recommended to approve a resolution to accept donations from the Eagan Kick Start
Rotary Club, the Eagan Hockey Association, the Caponi Art Park, and Keith Maiz.
F. It was recommended to authorize a variance to the Construction Activity Noise Regulations to
extend construction activity to 11:59 p.m., from August 1 to November 1, to Northern Natural
Gas Company for pipeline installation known as their Cedar Station Upgrade Project, from the
Eagan/Rosemount border adjacent to Lebanon Hills Regional Park to 4065 Old Sibley Memorial
Highway.
G. Item was removed.
H. It was recommended to approve a Construction Services Contracting Agreement with BKJ Land
Company, and authorize the Mayor and City Clerk to execute all related documents.
I. Item was removed.
J. It was recommended to approve a Sound Amplification Permit and a Permit Fee Waiver for an
outdoor event with electronic sound system/audio equipment use after 10 p.m. on September
16, 2017, located at 3355 Columbia Drive.
K. It was recommended to approve a Final Planned Development upon approximately six acres
located north of Quarry Road and west of Central Parkway.
L. It was recommended to approve a Final Planned Development upon approximately 4.5 acres
located north of Quarry Road and west of Central Parkway.
PUBLIC HEARINGS
Dakota County Road Right -of -Way Map #272 Easement Vacation
Public Works Director Matthys introduced the item noting on May 31, 2017, City staff received a
petition from Marlon Danner, the owner of property along the south side of Yankee Doodle Road at the
Border with Inver Grove Heights, requesting the vacation of all public drainage and utility easements.
The purpose of the request is to allow the recording of a final plat of the property for the proposed
development of a storage facility. Matthys noted the Council action on the vacation should be
continued to the consideration of the Danner Family First Addition final plat at a future Council meeting.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing
and continue consideration of the vacation of public drainage and utility easements per Dakota County
Road Right -of -Way Map #272. Aye: 5 Nay: 0
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Variance —1815 Diffley Road (Diffley RE Holdings)
City Administrator Osberg introduced the item noting due to a rebranding of a Sinclair Station to a BP
Station the Council is being asked to consider five different variances regarding signage at property
located at 1815 Diffley Road.
City Planner Ridley gave a staff report and provided a site map.
Lisa McCormick, representing Elias Saman, Diffley RE Holdings, gave a summary of the request.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the request. Councilmembers agreed with the difficulties regarding visibility of
site from Diffley Road and were comfortable with the various variances regarding signage. It was the
consensus of the Council to not allow an illuminated stripe on 4 sides of the gas canopy.
Councilmember Fields moved, Councilmember Tilley seconded a motion to close the public hearing and
approve a Variance allowing a 6' -2" ground sign area height located at 1815 Diffley Road, subject to the
following amended conditions: Aye: 5 Nay: 0
1. If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
extension shall be requested in writing and filed with the City Clerk at least 30 days before
expiration and shall state facts showing a good faith attempt to complete or utilize the use
permitted in the variance.
2. Lots 4 and 5 shall be replatted in a single lot and block with the Dakota County Recorder's Office
into a tax parcel prior to the issuance of any Sign or Building Permit.
3. Sign Permits shall be obtained prior to any sign installation. A site plan showing sign setback and
sign plan showing sign design and materials is required with a Sign Permit application.
4. A landscape plan is required with the Sign Permit application. The plan shall indicate the
landscape bed redesign, block and tier heights, footing height, and setback from property line.
The plan shall include plantings proposed for the two tiers of the landscape beds, and any
proposed landscape rock.
5. A Building Permit must be obtained prior to installation of any sign over 7' in height. Stamped
engineer drawings are required with Building Permit submittal.
6. A Building Permit must be obtained prior to installation of any wall that exceeds 4' in height as
measured from the bottom of the footing to the top of the wall. Two copies of plans showing
the details of how the wall will be constructed including plan view, cross section, and elevation
drawings is required. Two copies of a site survey drawn to scale is required indicating the
location of the wall on the property, structures on the site, and all easements. The construction
of a retaining wall shall not change the drainage patterns of any lot area without approval of the
Engineering Department. A Zoning Permit is required for retaining walls that are less than 4' in
height.
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Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance
allowing 10'-2" ground sign total height located at 1815 Diffley Road, subject to the following amended
conditions: Aye: 5 Nay: 0
1. If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
extension shall be requested in writing and filed with the City Clerk at least 30 days before
expiration and shall state facts showing a good faith attempt to complete or utilize the use
permitted in the variance.
2. Lots 4 and 5 shall be replatted in a single lot and block with the Dakota County Recorder's Office
into a tax parcel prior to the issuance of any Sign or Building Permit.
3. Sign Permits shall be obtained prior to any sign installation. A site plan showing sign setback and
sign plan showing sign design and materials is required with a Sign Permit application.
4. A landscape plan is required with the Sign Permit application. The plan shall indicate the
landscape bed redesign, block and tier heights, footing height, and setback from property line.
The plan shall include plantings proposed for the two tiers of the landscape beds, and any
proposed landscape rock.
5. A Building Permit must be obtained prior to installation of any sign over 7' in height. Stamped
engineer drawings are required with Building Permit submittal.
6. A Building Permit must be obtained prior to installation of any wall that exceeds 4' in height as
measured from the bottom of the footing to the top of the wall. Two copies of plans showing
the details of how the wall will be constructed including plan view, cross section, and elevation
drawings is required. Two copies of a site survey drawn to scale is required indicating the
location of the wall on the property, structures on the site, and all easements. The construction
of a retaining wall shall not change the drainage patterns of any lot area without approval of the
Engineering Department. A Zoning Permit is required for retaining walls that are less than 4' in
height.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance
allowing a 5' setback for a ground sign located at 1815 Diffley Road, subject to the following amended
conditions: Aye: 5 Nay: 0
1. If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
extension shall be requested in writing and filed with the City Clerk at least 30 days before
expiration and shall state facts showing a good faith attempt to complete or utilize the use
permitted in the variance.
2. Lots 4 and 5 shall be replatted in a single lot and block with the Dakota County Recorder's Office
into a tax parcel prior to the issuance of any Sign or Building Permit.
3. Sign Permits shall be obtained prior to any sign installation. A site plan showing sign setback and
sign plan showing sign design and materials is required with a Sign Permit application.
4. A landscape plan is required with the Sign Permit application. The plan shall indicate the
landscape bed redesign, block and tier heights, footing height, and setback from property line.
The plan shall include plantings proposed for the two tiers of the landscape beds, and any
proposed landscape rock.
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July 18, 2017
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5. A Building Permit must be obtained prior to installation of any sign over 7' in height. Stamped
engineer drawings are required with Building Permit submittal.
6. A Building Permit must be obtained prior to installation of any wall that exceeds 4' in height as
measured from the bottom of the footing to the top of the wall. Two copies of plans showing
the details of how the wall will be constructed including plan view, cross section, and elevation
drawings is required. Two copies of a site survey drawn to scale is required indicating the
location of the wall on the property, structures on the site, and all easements. The construction
of a retaining wall shall not change the drainage patterns of any lot area without approval of the
Engineering Department. A Zoning Permit is required for retaining walls that are less than 4' in
height.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance
allowing a pylon sign within 300' of another pylon sign located at 1815 Diffley Road, subject to the
following amended conditions: Aye: 5 Nay 0
1. If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
extension shall be requested in writing and filed with the City Clerk at least 30 days before
expiration and shall state facts showing a good faith attempt to complete or utilize the use
permitted in the variance.
2. Lots 4 and 5 shall be replatted in a single lot and block with the Dakota County Recorder's Office
into a tax parcel prior to the issuance of any Sign or Building Permit.
3. Sign Permits shall be obtained prior to any sign installation. A site plan showing sign setback and
sign plan showing sign design and materials is required with a Sign Permit application.
4. A landscape plan is required with the Sign Permit application. The plan shall indicate the
landscape bed redesign, block and tier heights, footing height, and setback from property line.
The plan shall include plantings proposed for the two tiers of the landscape beds, and any
proposed landscape rock.
5. A Building Permit must be obtained prior to installation of any sign over 7' in height. Stamped
engineer drawings are required with Building Permit submittal.
6. A Building Permit must be obtained prior to installation of any wall that exceeds 4' in height as
measured from the bottom of the footing to the top of the wall. Two copies of plans showing
the details of how the wall will be constructed including plan view, cross section, and elevation
drawings is required. Two copies of a site survey drawn to scale is required indicating the
location of the wall on the property, structures on the site, and all easements. The construction
of a retaining wall shall not change the drainage patterns of any lot area without approval of the
Engineering Department. A Zoning Permit is required for retaining walls that are less than 4' in
height.
Councilmember Fields moved, Councilmember Bakken seconded a motion to direct preparation of
Findings of Fact for Denial a Variance allowing an illuminated stripe on 4 sides of a gas canopy located at
1815 Diffley Road. Aye: 5 Nay: 0
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July 18, 2017
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Variance — 3340 Dodd Road (James Gilliland)
City Administrator Osberg introduced the item noting the Council is being asked to consider a variance
to allow solar equipment in a front yard. The applicant is proposing to install a 13 kw free-standing solar
array in the southwest corner of the property located at 3340 Dodd Road. The array is approximately 77
feet long and stands approximately 10.5 feet high. The array is about 1,000 sq. ft. and the panels are
mounted at a 45 degree angle facing south.
City Planner Ridley gave a staff report and provided a site map. Ridley noted the applicant is requesting
that the $400 Variance application fee be waived.
The applicant's wife gave a brief summary of the request and was available for questions.
Mayor Maguire opened the public hearing. Jeffrey Boudreau, 3453 Rolling Hills Drive, addressed the
Council inquiring about the height of the proposed solar panels. Staff responded to his question. There
being no further public comment, he turned the discussion back to the Council.
There was Council consensus to deny the request to waive the $400 Variance application fee.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing
and approve a Variance to allow solar equipment in a front yard on residential property located at 3340
Dodd Road, subject to the following conditions: Aye: 5 Nay: 0
If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
extension shall be requested in writing at least 30 days before expiration and shall state facts
showing a good faith attempt to complete or utilize the use permitted in the variance.
The solar array shall meet minimum structure setback of 50 feet from the front property line.
A Zoning Permit shall be obtained prior to installation of the solar array.
OLD BUSINESS
Approve an Addendum to the Final Planned Development for Viking Lakes
Phase II, Lot 2, Block 1, Vikings Lakes — MN Development Company, LLC
City Administrator Osberg introduced the item noting in 2016 the Council took action to approve the
Viking Lakes Preliminary Planned Development. Before the Council is an addendum to the Final
Development as it relates to the Amenities Plan at Viking Lakes.
City Planner Ridley gave a staff report and provided a site map.
Representing the developer, Pat Mascia of Briggs & Morgan, gave a presentation on the Amenities Plan
at Viking Lakes Phase II.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
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Councilmember Fields moved, Councilmember Bakken seconded a motion to approve an addendum to
the Final Planned Development for Viking Lakes Phase II, Lot 2, Block 1, Vikings Lakes — MN
Development Company, LLC. Aye: 5 Nay: 0
Ordinance Amendment — An Ordinance Amendment to City Code Chapter 5
Regarding the definition of a hotel for alcohol licensing purposes
City Administrator Osberg introduced the item noting the Council directed preparation for an ordinance
amendment at its June 6, 2017 meeting. City Code Chapter 5 allows a hotel to hold an on -sale liquor
license if it has at least 25 guest rooms, has a dining room for the general public with seating for at least
50 customers, and if the dining room portion of the facility has an appraised value of at least $350,000.
Osberg noted the Eagan Convention and Visitor's Bureau noted some hotels would like to apply for an
on -sale liquor license, but are unable to meet the current City Code requirements. State Statute allows a
hotel to hold an on -sale liquor license if it has at least 25 guest rooms and has a dining room open to the
public that seats at least 30 customers.
Acting Mayor Bakken opened the public comment. There being no public comment, he turned the
discussion back to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve an ordinance
amendment to City Code Chapter 5 regarding the definition of a hotel for alcohol licensing purposes.
Aye:5 Nay:O
The Council took a 10 minute break.
NEW BUSINESS
Conditional Use Permit — Art Works Eagan
Mayor Maguire introduced the item and provided an overview of the procedures and expectations for
dialogue between the Council, audience members and staff.
City Planner Ridley gave a staff report and provided a site map. Ridley noted the applicant is requesting
the $350 Conditional Use Permit application fee be waived.
Jerri Neddermeyer, President of Art Works Eagan, provided a summary of the request and asked the
Council to consider modification to Condition #4 in the Advisory Planning Commission minutes
regarding amplified sound outside.
Mayor Maguire opened the meeting for public comment.
Nancy Hylden, attorney representing the Kingswood Neighbors Coalition, walked through the proposed
requested conditions provided in a letter dated July 18, 2017. She requested action on the Conditional
Use Permit be continued to the July 31, 2017 Council meeting to allow the coalition to continue dialogue
with Art Works Eagan.
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The following Eagan residents addressed the Council with questions and/or concerns about the
Conditional Use Permit: Sean Boodoo, 1411 Kingswood Ponds Road, Anuja Sharma, 1404 Kingswood
Ponds Road, Carol Osnes, David Steffan, 1452 Kingswood Ponds Road, Rick Kleven, 1408 Kingswood
Ponds Road, Jeffrey Hyde, 1472 Kingswood Ponds Road, and David Wolfe, 1466 Kingswood Ponds
Overlook, and Barbara Leonard. Eagan residents Barbara Waltz, Scott Swenson, Quinn Hutson, and
Karen Piehler-Shaw, spoke in support of the Conditional Use Permit for Art Works Eagan.
Mayor Maguire asked Art Works Eagan representatives and staff to respond to all questions and
concerns presented by the residents. City Administrator Osberg, City staff and Art Works Eagan
representatives responded to all of the questions raised by residents during the public testimony.
The Council discussed the feedback from residents and raised additional questions of staff.
The Council denied the request to waive the $350 Conditional Use Permit application fee.
It was the consensus of the Council to move forward with the Conditional Use Permit request. The
Council discussed the request, walking through the proposed conditions. The Council also discussed a
Payment in Lieu of Taxes, and agreed they would not seek such a payment given the proposed business
model.
Councilmember Fields moved, Mayor Maguire seconded the motion to approve a Conditional Use
Permit to allow an art studio and art gallery in the former Eagan Fire Administration building located at
3795 Pilot Knob Road, subject to the following amended conditions: Aye: 5 Nay: 0 -
1. This Conditional Use Permit shall be recorded against the property at Dakota County within 60
days of the City Council's approval.
2. The installation of any kiln and the corresponding venting shall be approved by the Eagan
Building Inspections Division.
3. AWE shall enter into a cross -parking agreement with the City to provide the Municipal Campus
as an over -flow parking area. "No Event Parking" and "Overflow Parking" signs shall be posted
during events.
4. There shall be no amplified sound outside the facility except in conjunction with outdoor events.
5. Outdoor events shall be limited to Sunday -Thursday until 8:00 PM and Friday -Saturday until
10:00 PM.
6. There shall be no liquor served outdoors.
7. No more than 2 food trucks per outdoor event.
8. A Landscape Plan shall be submitted for plantings to fill gaps on the property between the site
and the neighborhood houses, subject to staff approval.
The Council took a 10 minute break.
Planned Development Amendment and Preliminary Subdivision
(Quarry Road 2"d Addition)
City Planner Ridley introduced the item noting the existing Planned Development approved in 2016
designates the property for 43,000 s.f. of general retail, with a pylon sign and possible drive-through
facility. The applicant is proposing to subdivide the site into two lots, and build a 22,289 s.f. retail
City Council Meeting Minutes
July 18, 2017
9 page
grocery and a 12,000 s.f. medical office building. Ridley noted the proposed grocery and medical office
uses are consistent with the general retail designation of the property per the Preliminary Planned
Development. The Advisory Planning Commission held a public hearing on the proposal at their June 27,
2017 meeting and did recommend approval.
Dan Parks, Civil Engineer with Westwood Professional Services, gave an overview of the site plan. Andy
Brandel, representing Aldi's Grocery Store, was also present and available for questions.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Planned
Development Amendment to modify the Site Plan and create two lots for development of a retail
grocery and medical office building upon approximately 4.2 acres located north of Yankee Doodle Road
and west of Central Parkway, legal described as Lot 2, Block 2, Quarry Road Addition, subject to the
following conditions: Aye: 5 Nay: 0
1. A Planned Development Amendment Agreement shall be executed and recorded with the
Dakota County Recorder's office within 90 days of approval. Proof of recording shall be
provided to the City. The Planned Development Amendment Agreement shall include the
following exhibits:
a. Site Plan
b. Building Elevations
c. Landscape Plan
d. Tree. Mitigation Plan
e. Signage Plan
2. A Final Planned Development Agreement shall be executed and recorded with the Dakota
County Recorder's office within 90 days of approval. Proof of recording shall be provided to the
City. The Final Planned Development Agreement shall include the following exhibits, revised per
the conditions of approval for the Planned Development Amendment:
a. Final Site Plan
b. Final Building Elevations
c. Final Landscape Plan
d. Final Tree Mitigation Plan
e. Final Signage Plan
3. The property shall be platted prior to issuance of a Building Permit.
4. A revised Landscape and Mitigation Plan shall be provided at the earlier of Final Planned
Development or Final Subdivision that re -designates the trees along the north side of Lot 2 as
landscaping rather than mitigation, and adds trees elsewhere on the site to fulfill the mitigation
requirements.
5. Additional plant materials shall be added in the area south of the building on Lot 1 building to
occupy that space and frame the building, including foundation plants, ornamental or shade
trees, and shrub or perennial plant beds. These shall be shown on a revised Landscape and
Mitigation Plan to be provided at the time of Final Planned Development.
6. The applicant shall provide revised Building Elevations for the medical office building on Lot 2 at
the time of Final Planned Development that demonstrate compliance with the materials
standards in the City Code, increasing the amount of Class I materials and reducing the amount
of Class II and III materials, as well as extending design elements to the east elevation similar to
the treatment on the north and south elevations.
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July 18, 2017
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7. The proposed rooftop mechanical screens on the medical office building on Lot 2 shall be
visually integrated in terms of materials, color, shape and size.
8. The applicant shall provide revised Building Elevations at the time of Final Planned Development
for the grocery building on Lot 1 demonstrating compliance with the following design standards
for incorporation in the Final Planned Development Agreement:
• 30" parapet all around the building.
• Visually integrate design of physical screens for rooftop mechanical equipment with the
building in terms of materials, color, shape and size.
• Add solid wing wall to screen loading area, with design and materials integrated with the
principal building
• Provide greater variation along expanses of wall to achieve City Code design standard of
providing "multiple planes or sections of coordinating materials to add visual interest along
expanses of wall."
9. All trash storage shall be contained within the principal building, or for Lot 1, within the fully
screened loading/service area.
10. The applicant shall provide a revised Site Lighting Plan at the time of Final Planned Development
that includes additional photometric data such as minimum, maximum and average footcandle
levels within the parking areas on each lot, as well as the average to minimum ratio, which
should not exceed 4.0 fc.
11. A cross -easement for the shared free-standing sign shall be provided at the time of Final
Subdivision and prior to issuance of a Sign Permit for construction of the sign.
12. Building signage for the medical office building shall be subject to typical City Code standards.
13. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide
telecommunications fiber to the premises (FTTP). The plan for the installation of fiber optic
cable, or a conduit for future installation, shall be provided at the earlier of Final Subdivision or
Building Permit.
14. Prior to receiving a Certificate of Occupancy for any affected construction, Soil Management
Strategy implementation documentation (e.g. representative on-site soil samples/soil organic
content and pH, and compaction testing results) shall be provided to City Water Resources staff
to verify compliance with approved soil management strategy. City Water Resources staff shall
be notified, with 24-hour advance notice, for inspection during soil amendment process, prior to
installation of any irrigation, sod, permanent seeding or plant materials„ to verify soil
compliance. Provide plan sheet notes/instructions on all applicable plan sheets. (e.g. Erosion &
Sediment Control Plan, Grading & Drainage Plan, Landscape Plan, etc.).
15. This development shall provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards. Gate valves shall be required on each water service
before they enter the building, and all hydrants shall be accessible.
16. The applicant shall provide private maintenance agreements and cross -easements for
ingress/egress, in a form acceptable to the City Attorney, at time of Final Subdivision approval.
17. A sidewalk connection shall be provided from Lot 1 to the trail along the west property line.
18. The applicant shall enter into an encroachment agreement for any encroachment of a retaining
wall and plaza into a drainage and utility easement, in a form acceptable to the City Attorney.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Preliminary
Subdivision (Quarry Road 2nd Addition) to create two lots upon approximately 4.2 acres located north of
Yankee Doodle Road and South of Quarry Road west of Central Parkway, subject to the following
conditions: Aye:5 Nay:0
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July 18, 2017
11 page
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on July 1, 2014:
Al, B1, B2, B3, B4, C1, C2, C3, C4, D1, E1, F1, G1, H1, 11
2. The property shall be platted.
3. A revised Landscape and Mitigation Plan shall be provided at the earlier of Final Planned
Development or Final Subdivision that redesignates the trees along the north side of Lot 2 as
landscaping rather than mitigation, and adds trees elsewhere on the site to fulfill the mitigation
requirements.
4. Additional plant materials shall be added in the area south of the building on Lot 1 building to
occupy that space and frame the building, including foundation plants, ornamental or shade
trees, and shrub or perennial plant beds. These shall be shown on a revised Landscape and
Mitigation Plan to be provided at the time of Final Planned Development.
5. The applicant shall provide revised Building Elevations for the medical office building on Lot 2 at
the time of Final Planned Development that demonstrate compliance with the materials
standards in the City Code, increasing the amount of Class I materials and reducing the amount
of Class II and III materials, as well as extending design elements to the east elevation similar to
the treatment on the north and south elevations.
6. The proposed rooftop mechanical screens on the medical office building on Lot 2 shall be
visually integrated in terms of materials, color, shape and size.
7. The applicant shall provide revised Building Elevations at the time of Final Planned Development
for the grocery building on Lot 1 demonstrating compliance with the following design standards
for incorporation in the Final Planned Development Agreement:
• 30" parapet all around the building.
• Visually integrate design of physical screens for rooftop mechanical equipment with the
building in terms of materials, color, shape and size.
• Add solid wing wall to screen loading area, with design and materials integrated with the
principal building
• Provide greater variation along expanses of wall to achieve City Code design standard of
providing "multiple planes or sections of coordinating materials to add visual interest
along expanses of wall."
8. All trash storage shall be contained within the principal building, or for Lot 1, within the fully
screened loading/service area.
9. The applicant shall provide a revised Site Lighting Plan at the time of Final Planned Development
that includes additional photometric data such as minimum, maximum and average footcandle
levels within the parking areas on each lot, as well as the average to minimum ratio, which
should not exceed 4.0 fc.
10. A cross -easement for the shared free-standing sign shall be provided at the time of Final
Subdivision and prior to issuance of a Sign Permit for construction of the sign.
11. Building signage for the medical office building shall be subject to typical City Code standards.
12. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide
telecommunications fiber to the premises (FTTP). The plan for the installation of fiber optic
cable, or a conduit for future installation, shall be provided at the earlier of Final Subdivision or
Building Permit.
13. Prior to receiving a Certificate of Occupancy for any affected construction, Soil Management
Strategy implementation documentation (e.g. representative on-site soil samples/soil organic
content and pH, and compaction testing results) shall be provided to City Water Resources staff
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July 18, 2017
12 page
to verify compliance with approved soil management strategy. City Water Resources staff shall
be notified, with 24-hour advance notice, for inspection during soil amendment process, prior to
installation of any irrigation, sod, permanent seeding or plant materials„ to verify soil
compliance. Provide plan sheet notes/instructions on all applicable plan sheets. (e.g. Erosion &
Sediment Control Plan, Grading & Drainage Plan, Landscape Plan, etc.).
14. This development shall provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards. Gate valves shall be required on each water service
before they enter the building, and all hydrants shall be accessible.
15. The applicant shall provide private maintenance agreements and cross -easements for
ingress/egress, in a form acceptable to the City Attorney, at time of Final Subdivision approval.
16. A sidewalk connection shall be provided from Lot 1 to the trail along the west property line.
17. The applicant shall enter into an encroachment agreement for any encroachment of a retaining
wall and plaza into a drainage and utility easement, in a form acceptable to the City Attorney.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at
11:26 p.m. Aye: 5 Nay: 0
W
f
Mayor
City Clerk