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02/12/1979 - City Council Special6' MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 12, 1979 SUBJECT: SPECIAL MEETING TO DISCUSS PROPOSED LIBRARY FACILITY Since most of the City Council members were planning to attend the Comprehensive Land Use Planning session tomorrow evening with the Planning Commission, it might be well to discuss th`e proposed library facility which is referred to in the attached memorandum. Mr. Brooks of the Dakota County Library Board of Directors is available tomorrow evening and can be present at 6:45 p.m. to spend about 15 or 20 minutes with the City Council outlining the goals and objectives of the Dakota County Library Board. These goals and objectives would be relative to a proposed library facility and administration facility to be constructed in the City of Eagan. The meeting with Mr. Brooks should take no longer than 1/2 hour to 45 minutes, allowing for the City Council to attend the land use planning workshop with the Planning Commission. Mayor Murphy has expressed his interest in asking the Library Board whether they would consider adding a meeting room to the proposed facility which would allow the County and City as well as neighboring cities to utilize a common area for public meetings in northern Dakota County. This is certainly an objective that could be expressed by the City and hopefully given consideration by the Dakota County Library Board and the Dakota County Board of Commis- sioners. IGM City Administrator MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 12, 1979 SUBJECT: PROPOSED LIBRARY FACILITY. A meeting was held February 8, 1979 with three representatives of the Dakota ';County Library Board, Commissioner James Kennedy, Larry Mills and City staff members Dale Runkle and myself to discuss the feasibility of constructing a library on City.property at the intersection of Wescott Road and Pilot Knob Road. This is the third meeting between City staff and representatives of the Dakota County Library Board which has been held for this purpose. Representatives of the Dakota County Library Board have in- dicated there is strong interest by the Board to locate a library facility on a part of the 40 acres owned by the City. Originally, the Library Board.was proposing a library facility on Dakota County park land at the approximate location of Dodd Road and Cliff Road. The reasons given for the park location are twofold: 1. It would be located on county property which eliminates the need for acquisition of land, and, 2. It would service the Rosemount, Inver Grove Heights, Eagan and Apple Valley area. However, the City staff feels the Dakota County park land site is not as desirable as the 40 acres presently owned by the City for a site for the library facility. The reasons are as follows: 1. The 40 acre site is centrally -located for all residents in the City of Eagan. 2. The Dakota County Board has indicated that a special service center would be included in the library allowing residents to pay taxes, purchase fishing licenses, etc. and the 40 acre site is more desirable for that purpose. 3. The 40 acres offers a. centralization of governmental services allowing the public to have access to all govern- mental buildings, therefore, minimizing the number of traffic trips. It also provides for joint parking, joint access and other related advantages. Library Memo Page Two February 12, 1979 The Library Board is proposing a 50,0000 square foot building of which 30,0.00 square feet would contain an actual library -facility and the other 20;000 square feet is desired for an administrative and service related area. Representatives of the Library Board have indicated that with the access road to Wescott Road and possibly Pilot Knob Road as well as the parking lot and structure, 15 acres would be required for the overall library facility complex. The following build- ing considerations and needs were suggested by the Library Board as considerations to be made by the Eagan City Council if a library facility is to be located on the 40 acres: 1. Construction of a separate road in and out of the library site. 2. Completion of Wescott Road to the east of Denmark Road to accomodate Inver Grove Heights residents. 3. Sewer and water hookup. 4. Parking lot maintenance and plowing. 5. Assistance with landscaping., 6. Accessibility to other Eagan City facilities proposed in the future. 7. A tie-in with the future Eagan City Center? 8. Core sampling if possible? 9. Possible dollar support for utilities? Each of these items were discussed in detail with the Library Board and I canexplain more about each of the items. The Library Board did supply a spread sheet that illustrates various commitments that the City of West St. Paul, Burnsville, Hastings and Farmington have made for their library facilities that were built in conjunction with Dakota County. The only City that has not contributed is the City of Hastings, which built their own library as early as 1964. This is attached as appendix A for your reference. It appears that the Library Board is considering some innovative approaches toward construction of a library facility. They are planning to take advantage of a two story building rather than a rambling one story building to economize on energy. They are also favorable toward locating the facility in a matter to take advantage of the topography of the land by building into the hillside and even exploring the possibility of solar heat. Library Memo Page Three February 12, 1979 When I.first met with the Library Board it seemed that the Library Board and the Dakota County Board of Commissioners was quite receptive toward Dakota County Holland Jensen Park. --Since we have had some meetings and the Dakota County Library Board has been given an extension of time from the Dakota County Board of Commissioners to explore the -40 acre Eagan site,. the Library Board has now become very receptive to that proposed site. The Dakota County Board of Commissioners are planning to make a decision on the actual site location as early as February 27, 1979. It would be my recommendation that the Eagan City Council consider a special City Council meeting this Thursday, February 15, 1979.and invite a member of the Dakota County Library Board to be present for the first part of the meeting to discuss this matter in further detail. If the City of Eagan is favorable to locating a library facility on the 40 acres it would be advantageous to place this item on the February 20, 1979 agenda for discussion. The City was not notified that the Dakota County Board of Commissioners was planning to make a decision on the site location this month until the'Library Board made their pre- sentation last Thursday. Attached (Appendix B) is an outline providing the various events that have taken place regarding the proposed library facility to date. 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C C �` r - 000 to 4A b4 t0 •r Q1 '- to -O to r N L >1 td O E C L too 0 CL 1 C .r •r c C O J O U w 4-4- t0 O) •r +J 0 t0 o O U t 01 L No O -k"t >'f CA C3- 4.1 O M C VI r 64 ^ 4J 4J w r •r O ' E to -a O -U V1 O •r b O V1 VI 0) to J •-y a OJ F- O O W-ar]4 w0 O O r- — 0 C 00 F- U u O L O C O O U V 0 0 N _w O L O 4- 4-J C1 to _4 V Am Q .�^� v ,aN .� C � f-• 1F- 6 N C -4 F•- H 3 U •"1 N M u; O APPENDIX B DAKOTA COUNTY LIBRARY COMPLEX 12-12-78 The following is a brief outline of action that relates to the location of a county library facility in the City of Eagan. 3-13-78 Dakota County Commissioner Kennedy notified the City Administrator that Dakota County is considering the location of .a library facility in the City of Eagan. The City Administrator was directed to send a letter to Commissioner Kennedy "expressing enthusiasm toward the location of the library facility in Eagan." 3-14-78 City Administrator sent letter to Commissioner Kennedy expressing the City Council's interest in locating a library in the City of Eagan. 3-24-78 A letter was received from Commissioner Kennedy acknowledging receipt of the City Administrator's letter. 4-21-78 A letter was received from the Dakota County Library Board expressing interest in working with the City of Eagan toward the possible location of a library facility in the.City. 6-13-78 City Council discussed acquisition of an additional 20 acres of property adjacent to the new Police Department facility for future expansion of govern- mental facilities. 6-20-78 City Council approved the acquisition of the 20 acres. 12-8-78 Mayor Murphy drafted a resolution reaffirming the City of Eagan's enthusiasm to locate a county library in the City and further that the City and County explore all possibilities. 12-12-78 Consideration of the aforementioned resolution. 2-8-79 Staff meeting with Commissioner Kennedy and representatives of the Library Board.