No preview available
 /
     
12/19/2017 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING DECEMBER 19, 2017 6:30 P.M. I.ROLL CALL AND PLEDGE OF ALLEGIANCE II.ADOPT AGENDA III.RECOGNITIONS AND PRESENTATIONS IV.CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A.APPROVE Minutes B.PERSONNEL Items C.APPROVE Check Registers D.APPROVE Contracts E.APPROVE Resolution to accept a donation from Wal-Mart and the Eagan Art Festival Board F.APPROVE a change of manager of the On-Sale Liquor and Sunday Liquor License issued to Blazin Wings, Inc. doing business as Buffalo Wild Wings Grill & Bar G.APPROVE a change of manager of the On-Sale Liquor and Sunday Liquor License issued to Cuz, Inc. doing business as LaFonda de los Lobos H.APPROVE On-Sale Wine and Beer License for Eagan 888 Inc. doing business as Kyoto Sushi, 1250 Town Centre Drive I.APPROVE Contract with Mid-America Business Systems for conversion of paper records to digital records and approve the corresponding budget adjustment J.APPROVE transfer of $500,000 from the Public Utilities Fund (retained antenna lease revenues) to the Fiber Infrastructure Fund for AccessEagan operations K.AUTHORIZE Appraisals for Fire Station Nos. 1 and 5 L.AUTHORIZE Reconveyance of Forfeited Lands to the State of Minnesota and Direct Staff to Reacquire the Property without any Deed Restriction M.RECEIVE Draft Feasibility Report for Project 1262, Donnywood – Street Improvements, and Schedule Public Hearing for January 16, 2018 N.RECEIVE Draft Feasibility Report for Project 1263, Discovery Road & Columbia Drive – Street Improvements, and Schedule Public Hearing for January 16, 2018 O.RECEIVE Draft Feasibility Report for Project 1264, Wescott Woodlands – Street Improvements, and Schedule Public Hearing for January 16, 2018 P.RECEIVE Draft Feasibility Report for Project 1265, Blue Gentian/Blue Water – Street Improvements, and Schedule Public Hearing for January 16, 2018 Q.RECEIVE Draft Feasibility Report for Project 1274, Rocky Lane – Street Improvements, and Schedule Public Hearing for January 16, 2018 R.APPROVE Final Payment for Contract 16-21, Central Area Streetlight Improvements S.Item removed T.APPROVE Final Payment for Contract 17-03, Cliff Lake Protection Project U.SCHEDULE Public Hearing for February 5, 2018 Comcast Cable Television Franchise Agreement and Ordinance V.ADOPT Findings & Decision to Deny the Appeal and Affirm Issuance of Zoning Permit for installation of the solar array structure located at 3330 Dodd Road W.APPROVE Extension – Spectrum Business Park Conditional Use Permits and Variances X.SCHEDULE a Public Hearing for January 2, 2018 to consider authorizing an application to the Minnesota Department of Employment and Economic Development for a Minnesota Investment Fund award to Medical Equipment Solutions, Inc. d/b/a Purair Products, Inc. Y.RECEIVE from the Eagan Convention and Visitors Bureau the Conference Center Hotel at the Vikings Lakes Development Feasibility and Market Study Z.REMOVE Condition 38 of the Preliminary Planned Development and Phase I Final Planned Development Conditions of Approval for the Viking Lakes development AA. RECEIVE request from Great River Energy to permit a power line project and Authorize preparation of an Environmental Assessment BB. AUTHORIZE work plan for Energy and Environment Advisory Commission CC. APPROVE Contracts for Four Full Service Catering Companies for the Eagan Community Center DD. APPROVE Contracts for Four Limited-Service Catering Providers for the Eagan Community Center EE. Item removed FF. APPROVE Final Design for Police and City Hall remodel project GG. APPROVE the 2018-2019 Airport Relations Commission Work Plan HH. APPROVE Public Works Committee Recommendations for Water Meter Surcharge Appeals II.APPROVE Plans and Specifications for Lexington Diffley Skate Park Redesign and Authorize the Advertisement for Bids JJ. APPROVE Updated Sperry Tower Lighting Policy V.PUBLIC HEARINGS A.VARIANCES - Thor & Paula Raarup - A Variance of 924 sq. ft. to allow a 1500 sq. ft. accessory building, which exceeds the allowable maximum size of 576 sq. ft. located at 3640 Elrene Road B.COMCAST Cable Television Franchise Agreement and Ordinance C.CONSIDER approval of the 2018 Fee Schedule VI.OLD BUSINESS VII.NEW BUSINESS VIII.LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX.ECONOMIC DEVELOPMENT AUTHORITY A.CALL TO ORDER B.ADOPT AGENDA C.CONSENT AGENDA 1.APPROVE EDA Minutes 2.APPROVE First Amendment to Sale and Purchase Agreement for Lot 2, Block 1, Cedar Grove Parkway 4th Addition 3.APPROVE First Amendment to Sixth Extension of the Amended and Restated Preliminary Redevelopment Agreement for master developer services for the Cedar Grove Redevelopment District D.PUBLIC HEARING E.OLD BUSINESS F.NEW BUSINESS G.OTHER BUSINESS H.ADJOURN X.ADMINISTRATIVE AGENDA A.City Attorney B.City Council Comments C.City Administrator D.Director of Public Works E.Director of Community Development XI.VISITORS TO BE HEARD (for those persons not on the agenda) XII.CLOSED SESSION XIII.ADJOURNMENT Memo To: Honorable Mayor and City Council Members From: City Administrator Osberg Date: December 15, 2017 Subject: Agenda Information for December19, 2017 City Council Meeting ADOPT AGENDA After approval is given to the December 19, 2017 City Council agenda, the following items are in order for consideration. Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of December 5, 2017 regular City Council meeting as presented or modified. Attachments: (1) CA-1 December 5, 2017 City Council Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota DECEMBER 5, 2017 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, December 5, 2017 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Finance Pepper, Assistant Finance Director Feldman, Director of Communications Garrison, City Planner Ridley, Public Works Director Matthys, Assistnat City Engineer Nelson, Parks & Recreation Director Pimental, Director of Community Development Hutmacher, Fire Chief Scott, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of November 14, 2017 Special City Council meeting, and November 21, 2017 regular City Council meeting, as presented. B. Personnel Items: 1. It was recommended to authorize the termination of seasonal employees: Kevin Sturgeleski, Tree Inspector and Joshua Thompson, Park Maintenance. 2. It was recommended to approve the Memorandum of Understanding between the City of Eagan, Minnesota and Law Enforcement Labor Services, Inc. representing Police Officers. C. It was recommended to ratify the check registers dated November 17 and November 22, 2017. D. It was recommended to approve the ordinary and customary contracts with HealthPartners Administrators, Inc. E. It was recommended to approve a resolution to accept a donation from Crossroads Church and Keith Maiz. F. It was recommended to approve a resolution renewing existing alcohol licenses for 2018. G. It was recommended to approve a resolution directing the City Clerk to issue 2018 alcohol licenses renewals upon the licensees’ submission of renewal documents and fees. City Council Meeting Minutes December 5, 2017 2 page H. It was recommended to approve a manager change of the On-Sale Liquor License issued to El Parian Mexican Restaurant of Eagan, LLC doing business as El Parian Mexican Restaurant, 1960 Cliff Lake Road Suite 117. I. It was recommended to approve a resolution designating 2018 precincts and polling places. J. It was recommended to schedule a public hearing for December 19, 2017 to consider fees and charges for 2018. K. It was recommended to approve the proposed 2018 and 2019 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality), Cascade Bay, Civic Arena, Community Center and Fiber Infrastructure (AccessEagan). L. It was recommended to approve the 2018 budget for the following Special Revenue Funds: Housing Fund, DWI Forfeiture Fund, MIF Revolving Loan Fund, Cable TV Franchise Fees Fund, E- TV Fund, and Cedar Grove Parking Garage Fund. M. It was recommended to approve the 2018 Eagan Convention and Visitors Bureau Budget. N. It was recommended to approve the 2018-2022 Facilities Renewal & Replacement (R&R) Capital Improvement Plan (CIP) and the 2018 budget within that plan. O. It was recommended to approve the 2018-2022 Vehicles and Equipment Capital Improvement Plan (CIP) and the 2018 budget within that plan. P. It was recommended to approve Change Order No. 1 for Contract 17-07 (Citywide Trail & Parking Lot Improvements), and authorize the Mayor and City Clerk to execute all related documents. Q. It was recommended to approve a Stormwater Management System Maintenance Agreement with Cedar Bluff Townhome Condominium Association, Inc., for property located at Hill Ridge Drive, River Bluff Court, River Bluff Drive, and Valley Ridge Drive ( a portion of Lot 12, Block 1, Robert Karatz Addition identified as common elements under CIC 358), and authorize the Mayor and City Clerk to execute all related documents. R. It was recommended to acknowledge Eagan as the recipient of the 2017 Tree City USA Award from the National Arbor Day Foundation, and approve the Arbor Day Resolution setting Wednesday, May 17, 2017 as Arbor Day and May 2017 as Arbor Month in the City of Eagan for 2017; and Wednesday, May 16, 2018 as Arbor Day and May 2018 as Arbor Month in the City of Eagan for 2018. S. It was recommended to approve a transfer of $1,500,000 from the General Fund to the Equipment Revolving Fund. T. It was recommended to approve a transfer of $2,223,726 from the Public Utilities Fund to the Civic Arena Fund to pay off an interfund loan. U. It was recommended to approve an Easement Vacation of public drainage and utility easements within Dakota County Right-of-Way Map #272, and to approve a Final Subdivision (Danner Family 1st Addition) to create one lot and an outlot upon approximately 10 acres located in the SE ¼ of Section 12, east of Dodd Road and south of Yankee Doodle Road. V. It was recommended to approve a Final Subdivision (Viking Lakes 2nd Addition) to create seven lots upon approximately 62 acres located at 2600 Vikings Circle., and to approve Easement Vacations of public drainage and utility easements within Lots 1 & 2, Outlot B Viking Lakes. W. It was recommended to approve a Final Planned Development to allow a 4-story 87-unit hotel upon approximately 2.24 acres located at 1325 Corporate Center Curve. X. It was recommended to schedule a public hearing for Tuesday, December 19, 2017 for consideration of a Comcast Cable Television Franchise Agreement and Ordinance and to receive any public comment. City Council Meeting Minutes December 5, 2017 3 page Y. It was recommended to approve a Planned Development Amendment to allow a fitness center (boxing club) located at 3565 Pilot Knob Road, subject to the following conditions: 1. An Amendment to the Final Planned Development Agreement shall be executed, in a form acceptable to the City Attorney, and recorded against the property within 90 days of City Council approval. The Agreement shall include the following exhibits: • Site and Signage Plan • Landscape Plan • Site Lighting Plan 2. To enhance pedestrian connections, a sidewalk between the site and the trail along Pilot Knob Road shall be added, consistent with the approved Site Plan. 3. The applicant shall be responsible for obtaining any required permits from other agencies. 4. All signs shall comply with City Code standards, and a Sign Permit is required prior to any installation or replacement of any signs. PUBLIC HEARINGS Proposed 2018 Budget and 2018 Property Tax Levy City Administrator Osberg introduced the item noting the State requires cities over 2,500 in population to hold a public hearing on their proposed budget and tax levy for next year. State law now allows the Council to approve the budget on the same night of the hearing if it so chooses. To communicate budget initiatives and service level impacts, community outreaches included a “Budget Game Day” event where staff fielded live questions from Facebook viewers was broadcasted on November 28, and a presentation was given to the Rotary Club on November 29. If the Council chooses not to approve the 2018 budget and tax levy tonight, the Council will need to take action at the December 19, 2017 City Council meeting. Finance Director Pepper gave a presentation covering the topics that are required to be presented at the hearing under Truth-in-Taxation laws. Pepper noted budget information was also prepared for 2019 as part of the City’s new two-year budget process. No action is requested for the 2019 budget tonight. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Bakken seconded a motion to close the public hearing and approve the 2018 General Fund budget of $36,148,800 and approve a resolution adopting the final General Levy of $34,721,942. Aye: 5 Nay: 0 Variances – 4565 Erin Lane (McDonald’s) City Administrator Osberg introduced the item noting the applicant is proposing to raze the existing building and build a new 4,418 SF restaurant with a side-by-side drive through. The Council is being asked to consider three Variances. The first is a Variance to allow a reduction in parking, a Variance to the pylon sign total height and a Variance to the size of the pylon sign face at 4565 Erin Drive. City Planner Ridley gave a staff report and provided a site map. City Council Meeting Minutes December 5, 2017 4 page The applicant, Tom Butler was available for questions. He stated his excitement about the reinvestment of the property and provided a brief summary of the request. The Council discussed the variances. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance of 27 parking stalls for property located at 4565 Erin Drive, subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. Site development shall be implemented consistent with the plans dated October 16, 2017. 3. A Building Permit is required prior to commencing construction. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance of 23’ to allow a 50’ tall pylon sign for property located at 4565 Erin Drive, subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. A Sign Permit shall be obtained from the City prior to installation of the sign. 3. The pylon sign shall not exceed 50’ in height and shall comply with all other City Sign Code requirements. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance of 31 SF to allow a 156 SF sign face for a pylon sign located at 4565 Erin Drive, subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. A Sign Permit shall be obtained from the City prior to installation of the sign. 3. The pylon sign shall not exceed 156 SF in sign area and shall comply with all other City Sign Code requirements. City Council Meeting Minutes December 5, 2017 5 page Project 1258, Galaxie Avenue Street Improvements Project 1259, Heine 1st Addition Street Improvements Project 1260, Evergreen Park Addition Street Improvements Project 1261, Wilderness Run 4th, 5th, and 6th Additions Street Improvements Assistant City Engineer Nelson introduced the item noting as part of Eagan’s Street Revitalization Project, the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. Nelson gave a combined staff report and presentation on the following street improvements: Project 1258 – Galaxie Avenue, Project 1259 – Heine 1st Addition, Project 1260 – Evergreen Park Addition, and Project 1261 – Wilderness Run 4th, 5th, & 6th Additions. Mayor Maguire opened the public hearings. Janet Linkert, 4255 Pilot Knob Road, addressed the Council regarding Project 1260 and her assessment. Gene Johnson, Balsam Street, addressed the Council, questioning the need for the street improvements. Staff responded to the questions. There being no further public comment, Mayor Maguire turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing and approve Project 1258 (Galaxie Avenue) , Project 1259 (Heine 1st Addition), Project 1260 (Evergreen Park Addition), and Project 1261 (Wilderness Run 4th, 5th, & 6th Additions) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 OLD BUSINESS Direct Findings & Decision to Approve or Deny the Appeal to Overturn the Issuance of Zoning Permit in Connection with a Solar Array Structure at 3330 Dodd Road Mayor Maguire introduced the item noting on August 2, 2017, Eagan Community Development staff issued a Zoning Permit in connection with the installation of a solar array structure at 3330 Dodd Road. By letter dated October 30, 2017, resident Bridget Bataglia delivered an appeal of the issuance of the Zoning Permit. The City Council acting as the Eagan Board of Adjustments & Appeals took testimony regarding the appeal on November 21, 2017 and continued the action to December 5, 2017. It was noted that Bridget Bataglia and Danny Kieffer have provided correspondence relative to their discussion on proposed screening. Mayor Maguire noted additional written information was provided but was not made part of the record as the hearing has been closed on November 21. Mayor Maguire asked Bridget Bataglia if she was continuing with the appeal or withdrawing the appeal. She stated she was continuing with the appeal. Mayor Maguire noted the Board had held the hearing and does not anticipate taking any additional testimony. The Council has two options 1) to direct Findings & Decision to deny the appeal and affirm issuance of zoning permit for installation of the solar array structure, or 2) to direct Findings & Decision to approve the appeal and overturn (deny) issuance of zoning permit for installation of the solar array structure. It was noted in order to affirm the permit, it requires three votes of the Board, and in order to deny the permit it requires four of the five votes. The Council discussed the solar array structure and noted that City staff’s review and issuance of the Zoning Permit was consistent with City Code standards. City Council Meeting Minutes December 5, 2017 6 page Mayor Maguire moved, Councilmember Tilley seconded a motion to direct Findings & Decision to deny the appeal and affirm issuance of Zoning Permit for installation of the solar array structure. Aye: 5 Nay: 0 Ordinance Amendment – An Ordinance Amendment to City Code Chapter 6.39 Regarding Massage Therapy Regulations City Administrator Osberg introduced the item, noting at its October 3, 2017 meeting, the City Council directed staff and the City Attorney to prepare a massage therapy ordinance amendment. At the November 14 Work Session staff walked through the proposed changes to the ordinance amendment. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve an ordinance amendment to City Code Chapter 6.39 regarding massage therapy regulations and direct publication of an ordinance amendment summary. Aye: 5 Nay: 0 The Council took a 15 minute break. NEW BUSINESS Rezoning, Preliminary and Final Planned Development – Fairfield Inn & Suites City Administrator Osberg introduced the item noting the Council is being asked to consider rezoning from CDG (Cedar Grove District to PD (Planned Development) for Lot 2, Block 1, Cedar Grove Parkway 5th Addition, a Preliminary Planned Development to allow a four-story, 107-room hotel upon Lot 2, Block 1, Cedar Grove Parkway 4th Addition. Osberg noted the EDA has entered into a purchase agreement to sell the property to Kanda City Lodging, LLC for development of a hotel. City Planner Ridley gave a staff report and provided a site map. The applicant was available for questions. The Council discussed the rezoning and preliminary planned development. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Rezoning from CGD (Cedar Grove District) to PD (Planned Development) for Lot 2, Block 1, Cedar Grove Parkway 4th Addition, located along Cedar Grove Parkway between Fen Way and River Valley Way. Aye: 5 Nay: 0 Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Preliminary Planned Development to allow a four-story, 107-room hotel upon Lot 2, Block 1, Cedar Grove Parkway City Council Meeting Minutes December 5, 2017 7 page 4th Addition, located along Cedar Grove Parkway between Fen Way and River Valley Way, subject to the following conditions as amended: Aye: 5 Nay: 0 1. A Final Planned Development Agreement shall be executed for the development prior to issuance of a building permit. The following plans are necessary for the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Site Lighting Plan • Final Landscape Plan • Final Signage Plan 2. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 3. Rooftop mechanical units shall be shown on the plans submitted for Building Permit, with screening provided in accordance with City Code requirements. 4. Trash storage shall be located within the building or within an enclosure attached to the building and fully screened from off-site views. 5. A detailed grading, drainage, erosion, and sediment control plan shall be prepared in accordance with current City standards and codes prior to final subdivision approval. 6. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. 7. All personnel responsible for the construction and management of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control site management certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 8. Erosion control measures shall be installed and maintained in accordance with City code and engineering standards. 9. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. 10. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 11. Any construction activities that damage public infrastructure shall be restored or by the applicant in a manner acceptable to the City Engineer. 12. A private access agreement shall be required to allow access and circulation between Lots 1 and 2 in a form acceptable to the City Attorney. 13. The applicant shall be responsible to reconstruct the trail along Cedar Grove Parkway in a manner acceptable to the City Engineer. 14. No construction equipment or vehicles shall use the Cedar Grove Parking Garage during development of this site. 15. All perimeter construction fencing shall be installed a minimum of 5’ behind the curb. 16. No construction staging or construction activities shall occur in the right-of-way. 17. No lane or shoulder restrictions shall occur on any adjacent roadways without prior approval by the City Engineer. City Council Meeting Minutes December 5, 2017 8 page 18. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). The applicant shall provide a civil drawing plan for outside plant (including handholes and conduit path) work as well as an electrical plan for inside plant work to be reviewed and approved by City staff. This development shall include the installation of fiber optic cable in its construction plans at the time of Building Permit. 19. The applicant shall extend the streets lights along Cedar Grove Parkway adjacent to the site. 20. Landscaping trees shall be planted in the City right-of-way between the curb and trail along Cedar Grove Parkway, and/or on adjacent property by the developer, in a manner acceptable to the City Forester, and consistent with the other developed areas along Cedar Grove Parkway. 21. The developer shall obtain all outside agency permits as necessary for completion of the site improvements. 22. All site lighting shall be shielded and downcast, and illumination consistent with CGD zoning standards. The mounting height for site lighting shall not exceed the CDG maximum of 20 feet. Preliminary Subdivision (Town Centre 70 Twenty Third Addition), And Conditional Use Permits – Epic Real Estate Partners LLC City Administrator Osberg introduced the item noting the applicant is proposing to subdivide the site into two lots and build a 6,000 SF multi-tenant retail building. The Council is being asked to consider a Preliminary Subdivision to create two lots upon approximately 6.8 acres and three Conditional Use Permits to allow outdoor patio dining, a drive-through facility, and an on-sale liquor upon property located at 1276 Town Center Drive. City Planner Ridley gave a staff report and provided a site map. The applicant was available for questions. The Council discussed the preliminary subdivision and conditional use permits. Mayor Maguire opened the public comment. Bruce Goff, 4557 Oak Chase Circle, addressed the Council with his concern regarding the preliminary subdivision. There being no additional public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Preliminary Subdivision (Town Centre 70 Twenty Third Addition) to create two lots upon approximately 6.8 acres located at 1276 Town Centre Drive, subject to the following conditions: Aye: 5 Nay: 0 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: B1, B2, C1, C2, C4, E1, F1, G1 and H1. 2. The property shall be platted. City Council Meeting Minutes December 5, 2017 9 page 3. The plans shall be revised at time of Building Permit submittal to meet City Code requirements pertaining to four-sided architecture with building material percentages being met on each building façade and labeled with cardinal directions. 4. Building identification numbers shall be installed consistent with City Code Section 2.78. 5. The rooftop mechanical equipment shall meet screening requirements per City Code. 6. The trash enclosure shall be located on the Elevation Plan and constructed of materials to match the building, with an opaque gate that is compatible with the building finish materials. 7. The Landscape Plan shall be revised to include an updated plant schedule that matches the proposed plantings. 8. If tree mitigation is determined to not be warranted, the Landscape Plan shall be revised to balance the location of the proposed trees. 9. The applicant shall submit a revised Tree Inventory and Tree Preservation and Mitigation Plans as necessary. This shall be in addition to any landscape requirement. 10. Building and freestanding signage shall comply with City sign ordinance requirements. 11. The monument sign shall be set back 10’ from the sidewalk easement as required by City Code. 12. The base of the monument sign shall be constructed of the same brick to match the principal structure. 13. This development shall be responsible for a cash trails dedication for the net increase of one commercial lot collected prior to release of the plat for recording. 14. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 15. Private utility easements and/or maintenance agreements for the private storm sewer shall be provided in a form acceptable to the City Attorney. 16. This development should provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 17. The applicant shall provide an easement or agreement for any work being performed on private property, in a form acceptable to the City Attorney. 18. The applicant shall obtain a right of way permit for any work within Town Centre Drive, and provide a traffic control plan and detour route in a manner acceptable to the City Engineer. 19. The applicant shall restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. 20. The applicant shall construct the sidewalk from the proposed building to the existing Cub Foods and to Town Centre Drive as identified on the Parking Summary Plan. 21. Shared easements for ingress/egress and cross-parking shall be executed in a form acceptable to the City Attorney. 22. All existing privately owned and maintained utilities, and all new utilities proposed with the subdivision, shall be privately owned and maintained. City Council Meeting Minutes December 5, 2017 10 page 23. The drainage and utility easement proposed to be dedicated over the existing private storm sewer on Lot 1 shall be removed. 24. This development shall meet the City’s Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1” Volume Control of the site’s proposed impervious surface area (or equivalent water quality treatment through filtration) and any other disturbed soils that are not remediated following an approved Soil Management Strategy. 25. The applicant shall provide adequately sized pre-treatment sumps (4’ min. sump depth with skimmer hood, with scour protection and skimmer hood, etc.) immediately upstream of inlets into the underground stormwater chamber system, and for any off-site discharge from the constructed site, to provide for effective capture and easily-accessible cleanout of fine-sand sized particles and floatable pollutants. Pre-Treatment for the underground chamber system shall also include an appropriately-sized header row. Details shall be included in applicable plan sheet(s). 26. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide to the City a minimum of three soil boring logs within the footprint of the proposed underground stormwater infiltration area, extending a minimum of 10’ below the bottom of the proposed infiltration feature with continuous sampling, to evaluate and ensure suitability for infiltration, including depth to saturated soils. If the soil boring logs indicate incompatibility of existing sub-soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and/or construction plans to ensure volume control requirements are fully met for the impervious drainage area. 27. The applicant shall provide detailed Soil Management Strategies for City review, and acceptance by the City Engineer, that provide clear assurances that by final grading, prior to installation of any irrigation and plantings, the disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non-compacted soil conditions in the top 12” of soil with no less than 5% soil organic matter content, to comply with Volume Control requirements. 28. Prior to proceeding with land disturbing activity, the Property Owner shall enter into a long- term stormwater management system maintenance agreement with the City, detailing the annual inspection and maintenance required to occur to ensure proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 29. During over-excavation/sub-soil work for the underground stormwater infiltration chamber system, the applicant shall ensure that a Certified Soil Scientist will be present to verify and document that practice area sub-soils are suitable for a saturated condition infiltration rate of 0.5-inch per hour or greater (but less than 8.0-inch per hour). If the sub-soil infiltration rates are less than 0.5-inch per hour (or greater than 8.0-inch per hour), the applicant shall immediately notify the City Engineer with strategy for design adjustment to ensure volume control requirement compliance. Documentation shall be provided to the City within 48- hours after infiltration testing. The applicant shall provide the City Water Resources staff with 24-hour advance notice of the occurrence of infiltration verifications and also prior to any excavation and/or soil backfilling within the infiltration practices (City Water Resources staff contact/instructions shall be clearly/prominently listed on appropriate plan sheets) City Council Meeting Minutes December 5, 2017 11 page 30. Before the city returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant shall provide the City Engineer as-built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (infiltration basins, etc.) conform to design and/or construction plans, as approved by the City. As-built volumes for retention shall be provided for the filtration system. The applicant shall submit to the City Engineer certification that the stormwater management facilities have been installed in accordance with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Conditional Use Permit to allow outdoor patio dining upon property located at 1276 Town Centre Drive, subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded with the Dakota County Recorder’s office within 60 days of approval by the City Council, with the following exhibits: • Site Plan • Patio Plan 2. The outdoor dining patio shall provide outdoor seating of not more than 48 seats as shown on the Patio Plan. 3. A detailed Fence Plan that meets City Code requirements shall be submitted with the Building Permit. 4. The outdoor dining area shall be kept in a clean and orderly manner. No food or beverages shall be stored outdoors, unless a suitable means for such storage has been reviewed and approved by the City. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Conditional Use Permit to allow a drive-through facility upon property located at 1276 Town Centre Drive, subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Conditional Use Permit to allow on-sale liquor upon property located at 1276 Town Centre Drive, subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. A liquor license shall be obtained from the City for the restaurant. On-sale liquor sales also shall comply and be operated in accordance with all relevant state laws and regulations. 3. A detailed Fence Plan that meets City Code requirements and state laws and regulations shall be submitted with the Building Permit. City Council Meeting Minutes December 5, 2017 12 page LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. VISITORS TO BE HEARD There were no visitors to be heard. ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 9:06 p.m. Aye: 5 Nay: 0 _______ Date ______ Mayor _______ City Clerk Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items ITEM 1. Action To Be Considered: Accept the resignation of Greg Tracy, Utility Worker, and authorize the recruitment and replacement of this position. ITEM 2. Action To Be Considered: Authorize the hiring of a Temporary Street Maintenance Worker, to be named. ITEM 3. Action To Be Considered: Authorize the hiring of a full time Parks Maintenance Worker, to be named. ITEM 4. Action To Be Considered: Authorize promotion and recruitment of replacements for the following full time Fire Fighters who shall be promoted to full time Fire Captains effective February 1, 2018.  Jonathan Kemp  Jacob McPherson  Nathan Voye  Michael Winters ITEM 5. Action To Be Considered: Approve 2018 Compensation Plans for all City of Eagan Employees; including the Compensation Plans for all non union; exempt, non-exempt, Part Time Recurring, Seasonal/Temporary employees. Facts:  Per the proposed 2018 budget, a wage adjustment of 3% is proposed.  In keeping with past practice, the proposed 3% increase will also apply to the on-call pager pay plan for non-exempt Information Technology employees and the Custodial on-call stipend.  The 2018 Intern Compensation Plan is also proposed to reflect the 3% increase as of the first pay period of 2018. ITEM 6. Action To Be Considered: Authorize the hiring of Jodi Opstad, Animal Control/Community Service Officer. ITEM 7. Action To Be Considered: Approve adjustments to the City Administrator’s 2018 compensation to meet restrictions imposed by the State. Actions to be considered:  Approve annual salary of $176,823 (hourly pay rate of $85.011).  Provide medical and dental insurance coverage to the City Administrator at no cost.  Provide MetLaw legal services benefit coverage to the City Administrator at no cost. Facts:  In October 2016, the City obtained a salary cap waiver from the State for the City Administrator.  The State permits the salary maximum established by waiver to be increased annually by an inflation factor. The State’s inflation factor for 2018 is 2.0%. The proposed rate of $85.011/hour coincides with the maximum allowable annual salary of $176,823.  The employee portion of the medical and dental insurance premiums for the City Administrator would otherwise have been $5,831 for 2018.  The employee deduction for the MetLaw benefit would otherwise have been $234 for 2018.  The City does not provide a car allowance to the City Administrator; instead, he is reimbursed for mileage at IRS rates.  After these adjustments, there remains a difference between the allowable salary cap and the Administrator’s salary as determined by the compensation plan adopted by the Council in July 2017 pursuant to the Springsted study.  In prior years, the Council has authorized adding hours to the City Administrator’s vacation hours bank. Staff is researching other options as well, and will bring back recommendations for Council consideration at a subsequent meeting. ITEM 8. Action To Be Considered: Authorize the hiring of the following seasonal employees: FITNESS INSTRUCTOR KELLEY, PATRICIA C GUEST SERVICES REP KRINITSYN, JENNIFER V PRODUCTION CREWMEMBER BLASKO, MICHELLE L PRODUCTION CREWMEMBER BUTLER, RAVI K PRODUCTION CREWMEMBER DEGIDIO, PATRICIA A ITEM 9. Action To Be Considered: Authorize the termination of the following seasonal employees: LANDSCAPE CREW ERDMANN, DANIEL R GIS LEWIS, AMY C Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated December 1 and December 8, 2017 as presented. Attachments: (2) CC-1 Check register dated December 1, 2017 CC-2 Check register dated December 8, 2017 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 2Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195050 12/1/2017 144673 ARCADE ELECTRIC Continued... 2,216.50 LIGHTING REPAIR LABOR 270087 9348 3109.6431 Park Facility Repair-Labor Lighting Maintenance 3,000.79 195051 12/1/2017 111491 ASK, KAREN 1,360.49 ART SALE PAYMENT 269856 111817-1 3081.2290.1 Art House-Pottery Sale taxable Arts & Humanities Council 1,360.49 195052 12/1/2017 147854 BIALLAS, MARIE 572.05 ART SALE PAYMENT 269857 111817 3081.2290.1 Art House-Pottery Sale taxable Arts & Humanities Council 572.05 195053 12/1/2017 148777 BLACK & VEATCH CORPORATION 1,179.27 SANITARY MASTER PLANNING 269862 1258589 6206.6310 C1122 Professional Services-General Preparation/ Research/ Writing 15,561.41 WATER MASTER PLAN - INTEGRATED 269861 1258604 6113.6310 C1121 Professional Services-General Preparation/ Research/ Writing 11,007.50 STORM MASTER PLANNING 269860 1258719 6406.6310 C1126 Professional Services-General Preparation/ Research/ Writing 27,748.18 195054 12/1/2017 121444 BLUE CROSS AND BLUE SHIELD OF MINNESOTA 50,517.36 INSURANCE PREM - DEC 17 269858 171114338616 9592.2017 Ded Payable-Insurance BCBS Benefit Accrual 247,276.16 INSURANCE PREM - DEC 17 269858 171114338616 9592.2017 Ded Payable-Insurance BCBS Benefit Accrual 297,793.52 195055 12/1/2017 143561 BLUE TARP FINANCIAL 47.96 UNIT 110 269852 0032104022 9001.1415 Inventory - Parts General Fund 47.96 195056 12/1/2017 100024 BRAUN INTERTEC 167.00 BRIDLE BLDG BRAUN CONTRACT 269830 B110662 2846.6710 Project - Contract Bridle Ridge Park 7,538.50 MNDOT TESTING 269831 B110907 8225.6713 Project - Outside Engineering P1225 Northwest Park Way Exten 780.30 CEDAR GROVE ENVIRON CONSULT 269832 B111548 9334.6310 Professional Services-General Cedarvale/Hwy 13 TIF 8,485.80 195057 12/1/2017 100025 BSN SPORTS 760.00 TENNIS NETS 269833 900887055 3124.6252 Parks & Play Area Supplies Court Maintenance/Set-up 760.00 195058 12/1/2017 147852 CAROLINA TANA FINE ARTS 642.75 POTTERY & ART SALE 11/18/17 269840 112717 3081.2290.1 Art House-Pottery Sale taxable Arts & Humanities Council 642.75 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 3Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195059 12/1/2017 100865 CASSIDY,EMMETT Continued... 65.98 CLOTHING CASSIDY- JEANS X2 269841 112517 2201.2115 Clothing Allowance Gen/Adm-Streets 65.98 195060 12/1/2017 128578 CDW GOVERNMENT INC. 646.75 IPADS 269842 KSZ8066 0201.6670 Other Equipment General & Admn-Admn 3,233.75 IPADS 269842 KSZ8066 0720.6670 Other Equipment General Admin-Planning & Zonin 3,880.50 195061 12/1/2017 100633 CNH ARCHITECTS 34,640.74 PROF SVCS PMT #2 269834 623 8278.6713 Project - Outside Engineering P1278 2018 CMF improvements 34,640.74 195062 12/1/2017 143057 COLUMBIA PIPE AND SUPPLY CO. 62.92 HOSE CONN METER BLDG 269859 2533359 2270.6220 Operating Supplies - General Building And Grounds-Mtn 402.02 BRINE BLDG PRESS REDUCER PARTS 269863 2537410 2240.6220 Operating Supplies - General Street Plowing/Sanding 464.94 195063 12/1/2017 142286 COMCAST 18.99 COMCAST DIGITAL ADAPTERS-DEC17 269843 877210508005717 3-112017 0301.6569 Maintenance Contracts IT-Gen & Admn 18.99 195064 12/1/2017 100038 COMMERCIAL ASPHALT 150.21 BIT MIX FOR PATCHING 269835 171031 2220.6255 Street Repair Supplies Bituminous Surface Maint 150.21 195065 12/1/2017 100040 CONT SAFETY EQUIP 264.81 SAFETY VESTS 269836 446633 2201.6222 Medical/Rescue/Safety Supplies Gen/Adm-Streets 264.81 195066 12/1/2017 150880 CORE & MAIN LP 12,064.00 METER EXCHANGE 269837 1039789 6161.6630 Other Improvements Meter Replacement 12,064.00 195067 12/1/2017 150896 CORE & MAIN LP 476.14 HIGHRIDGE PRV 269838 0391724 6152.6710 Project - Contract PRS Inspection/Maint/Repair 1,629.08 HIGHRIDGE PRV 269839 0391772 6152.6710 Project - Contract PRS Inspection/Maint/Repair 592.76 HIGHRIDGE PRV 269826 0391815 6152.6710 Project - Contract PRS Inspection/Maint/Repair 809.78 HIGHRIDGE PRV 269827 0391950 6152.6710 Project - Contract PRS Inspection/Maint/Repair 3,507.76 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 4Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195067 12/1/2017 150896 CORE & MAIN LP Continued... 195068 12/1/2017 146281 CORNERSTONE PARKING GROUP INC. 188.63 CINTAS FLOOR MATS 269828 1466 9116.6223 Building/Cleaning Supplies Cedar Grove Parking Garage 245.80 RELIABLE SNOW REMOVAL 269828 1466 9116.6253 Turf Maintenance & Landscape S Cedar Grove Parking Garage 434.43 195069 12/1/2017 128852 DAK CTY REGIONAL CHAMBER OF COMMERCE 25.00 DCR LEG BREAKFAST-G. HANSEN 269871 67669 0101.6477 Local Meeting Expenses Legislative/Policy Development 25.00 195070 12/1/2017 102141 DAK CTY SHERIFF'S OFFICE 40,000.00 2017 GANG OFFICER REIMBURSEMEN 269872 2017 GANG OFFICER 9695.6581 Reimbursement for Gang Officer Dakota Co Drug Task Force 40,000.00 195071 12/1/2017 100305 DAK CTY TREASURER AUDITOR 2,169.69 FIRE RADIO SUBSCRIBER FEE 269873 00027750 1221.6535 Other Contractual Services Administration-Fire 2,472.98 POLICE RADIO SUBSCRIBER FEE 269873 00027750 1108.6569 Maintenance Contracts Communications 4,642.67 195072 12/1/2017 133868 DAKOTA COUNTY FINANCIAL SERVICES 158.27 COUNTY SIGNAL MTCE 269874 00027693 6301.6432 Utility System Repair-Labor Street Lighting 1,237.50 QTRLY COUNTY SIGNAL MTCE AGMT 269874 00027693 6301.6535 Other Contractual Services Street Lighting 1,395.77 195073 12/1/2017 138529 DAKOTA COUNTY LUMBER CO. 1,099.50 PICNIC TABLE BOARDS 269865 1710-681056 2852.6762 Special Features/Furnishings General Park Site Improvmts 1,099.50 195074 12/1/2017 100405 DAKOTA ELECTRIC ASSOC 1,880.50 REPLACE STREETLIGHT 269866 75160604 6301.6432 Utility System Repair-Labor Street Lighting 1,880.50 195075 12/1/2017 148203 DATABANK HOLDINGS LTD 1,030.00 DATABANK RENTAL SPACE 269875 30774 4005.6456 Building Rental AccessEagan 1,030.00 195076 12/1/2017 150994 DE LA ROSA, BERNAADETTE 81.17 10254-OVRPMNT 3030 SHIELDS DR 269867 111517 9220.2250 Escrow Deposits Public Utilities 81.17 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 5Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195076 12/1/2017 150994 DE LA ROSA, BERNAADETTE Continued... 195077 12/1/2017 101593 D'FENCE 6,460.00 TENNIS/WING FENCEREPLACE 269868 6067 3103.6630 Other Improvements Site Amenity Maintenance 6,460.00 195078 12/1/2017 150997 DISKIN, SANDRA 50.25 10254-OVRPMNT 4600 FAIRWAY HIL 269869 111517 9220.2250 Escrow Deposits Public Utilities 50.25 195079 12/1/2017 142972 DOUGHERTY, MOLENDA, SOLFEST, HILLS 10,969.29 LEGAL 270147 167276-04768 0601.6311 Legal General Legal Service 408.58 LEGAL 270151 167277-10388 0601.6311 Legal General Legal Service 1,449.84 LEGAL 270150 167278-12651 0601.6311 Legal General Legal Service 327.99 SPRINT-ANTENNA LEASE 270158 167279-23897 6007.6311 ASPRI Legal Sperry Antenna Location 1,980.71 CEDAR GROVE TIF 270177 167280-26768 9334.6716 Project - Legal Cedarvale/Hwy 13 TIF 152.34 ACCESS EAGAN 270154 167281-32896 4005.6716 Project - Legal AccessEagan 1,288.54 T-MOBILE-SPERRY ANTENNA LEASE 270157 167283-36300 6007.6311 ATMOB Legal Sperry Antenna Location 121.87 P1206 CENTRAL MAINT RENO 270178 167284-36455 9355.6716 Project - Legal MAINTENANCE FACILITY EXPANSION 46.86 T-MOBILE-O'LEARY ANTENNA LEASE 270156 167285-36952 6006.6311 ATMOB Legal South Lakes Tower Antenna Loca 328.00 VERIZON-SAFARI ANTENNA LEASE 270155 167286-37004 6005.6311 AVERI Legal Safari Antenna Location 70.28 SUMMBERBROOKE 270161 167287-37013 9001.2245 J0294 Escrow - Private Development F General Fund 1,171.37 NE EAGAN DEVELOPMENT VIKINGS 270163 167288-37129 9001.2245 J0301 Escrow - Private Development F General Fund 60.94 LEGAL 270149 167289-38031 0601.6311 Legal General Legal Service 70.28 PRIME THERAPEUTICS 270164 167290-38250 9001.2245 J0340 Escrow - Private Development F General Fund 234.28 PRIME THERAPEUTICS 270165 167291-38324 9001.2245 J0344 Escrow - Private Development F General Fund 257.71 MCGOUGH TIF 2-5 270166 167292-38430 9001.2245 J0345 Escrow - Private Development F General Fund 163.99 BEYOND SELF STORAGE 270167 167293-38441 9001.2245 J0349 Escrow - Private Development F General Fund 562.27 YANKEE DOODLE PROF BLDG 2ND 270168 167294-38645 9001.2245 J0357 Escrow - Private Development F General Fund 45.70 LEGAL 270148 167295-38701 0601.6311 Legal General Legal Service 937.10 QUARRY ROAD SECOND ADDN 270169 167296-38751 9001.2245 J0360 Escrow - Private Development F General Fund 30.47 VIKINGS LAKES 270162 167297-39117 9001.2245 J0301 Escrow - Private Development F General Fund 257.70 PARKSIDE PLACE 270170 167298-39144 9001.2245 J0374 Escrow - Private Development F General Fund 121.87 LEGAL 270152 167299-39258 0601.6311 Legal General Legal Service 140.57 HOUR KIDS 270171 16730039259 9001.2245 J0378 Escrow - Private Development F General Fund 281.14 WALSER 270172 167301-39260 9001.2245 J0379 Escrow - Private Development F General Fund 281.14 LAKESIDE OF EAGAN 270173 167302-39261 9001.2245 J0380 Escrow - Private Development F General Fund 716.01 LEGAL 270153 167303-39357 2010.6310 Professional Services-General General Engineering 164.00 FAIRFIELD INN & SUITES 270175 167304-39358 9001.2245 J0384 Escrow - Private Development F General Fund 164.00 CUB OUTLOT EAGAN TOWN CNTR 270176 167305-39359 9001.2245 J0385 Escrow - Private Development F General Fund 70.28 TITLE BOXING CLUB 270174 167306-39360 9001.2245 J0382 Escrow - Private Development F General Fund 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 6Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195079 12/1/2017 142972 DOUGHERTY, MOLENDA, SOLFEST, HILLS Continued... 187.42 CENTRAL PARK COMMONS 270160 167541-35543 9001.2245 J0243 Escrow - Private Development F General Fund 243.74 P1186-WELL #22 270159 167542-35807 6148.6716 P1186 Project - Legal North Well Field 23,306.28 195080 12/1/2017 126333 DUNN & SEMINGTON PRINTING DESIGN 280.00 WILDCAT WINDOW DECALS 269870 31347 6601.6370 General Printing and Binding General/Administrative-Arena 280.00 195081 12/1/2017 100387 EAGAN GENERAL REPAIR 300.00 HANDICAP SHOWER REPAIR 269876 26719 6827.6535 Other Contractual Services Building Maintenance 75.00 BLDG REPAIR PARTS 269880 26753 3129.6233 Building Repair Supplies Shop Mtn/General Repairs 200.00 ECC WINTER DECORATION PLANTS 269879 26755 3217.6310 Professional Services-General Landscape Mtn-Non-park sites 120.00 REPAIR OF LANDSCAPE CART 269877 26756 3222.6425 Mobile Equipment Repair Labor Equipment Mtn 75.00 SOCCER GOAL REPAIR 269878 26759 3118.6252 Parks & Play Area Supplies Athletic Field Mtn/Setup 770.00 195082 12/1/2017 100060 ECM PUBLISHERS INC 404.20 WINTER ART SALE 269901 546570 3081.6357 Advertising/Publication Arts & Humanities Council 40.90 ORD 569 LEGAL NOTICE 269883 548657 0401.6359 Legal Notice Publication General & Admn-City Clerk 44.99 ORD 571 LEGAL NOTICE 269884 548658 0401.6359 Legal Notice Publication General & Admn-City Clerk 44.99 ORD 570 LEGAL NOTICE 269882 548659 0401.6359 Legal Notice Publication General & Admn-City Clerk 61.35 ORD 568 LEGAL NOTICE 269881 548660 0401.6359 Legal Notice Publication General & Admn-City Clerk 49.08 ORD 567 LEGAL NOTICE 269886 548661 0401.6359 Legal Notice Publication General & Admn-City Clerk 28.63 PH - TITLE BOXING 269885 548662 0401.6359 Legal Notice Publication General & Admn-City Clerk 40.90 PH - FAIRFIED INN & SUITES 269888 548663 0401.6359 Legal Notice Publication General & Admn-City Clerk 40.90 PH - CUB OUTLOT 269887 548664 0401.6359 Legal Notice Publication General & Admn-City Clerk 755.94 195083 12/1/2017 102938 ELERT & ASSOCIATES 300.00 ENGINEERING CONSULTING 269889 7286 4005.6312 Engineering AccessEagan 300.00 195084 12/1/2017 101006 EMERGENCY AUTO TECHNOLOGIES 9.95 SETUP CABLES 269890 DL110817-24 3511.6680 Mobile Equipment Equip Rev Fd-Dept 11 9.95 195085 12/1/2017 148029 ENTITLE 18.46 10254-OVRPMNT 3140 FARNUM DR 269891 111517 9220.2250 Escrow Deposits Public Utilities 18.46 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 7Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195086 12/1/2017 114540 ESS BROTHERS & SONS, INC.Continued... 429.00 MANHOLE REPAIR 269892 XX9367 6449.6260 Utility System Parts/Supplies Manhole Insp/Mtn/Repair 429.00 195087 12/1/2017 100451 FASTENAL COMPANY 10.70 HARDWARE FOR MIXING PUMPS NTP 269893 MNTC1207493 6147.6230 Repair/Maintenance Supplies-Ge North Plant Production 42.44 NUTS, BOLTS 269895 MNTC1207874 3103.6220 Operating Supplies - General Site Amenity Maintenance 119.99 TOOLS FOR BRINK TANK REPAIR 269894 MNTC1208096 2240.6220 Operating Supplies - General Street Plowing/Sanding 173.13 195088 12/1/2017 138330 FELHABER, LARSON, FENLON & VOGT P.A. 5,530.00 HEARING OFFICER - XCEL ROW 269896 620790 0603.6311 Legal Outside Legal Counsel 5,530.00 195089 12/1/2017 111205 FIELDS, CYNTHIA 125.95 NLC EXPENSES-C. FIELDS 269902 111917 0101.6476 Conferences/Meetings/Training Legislative/Policy Development 125.95 195090 12/1/2017 143971 FLEETPRIDE 11.80 RO 789 UNIT 124 269897 88727690 9001.1415 Inventory - Parts General Fund 227.97 RO 761 UNIT 124 269898 88752974 9001.1415 Inventory - Parts General Fund 37.58 RO 789 UNIT 124 269899 88759254 9001.1415 Inventory - Parts General Fund 277.35 195091 12/1/2017 111768 FRONTIER COMMUNICATIONS OF MN 131.50 BISCAYNE AVE SAN LIFT STATION 269900 02231244-S-1731 4-NOV17 6239.6352 Telephone Circuits Lift Station Maintenanc/Repair 131.50 195092 12/1/2017 100071 G & K SERVICES 26.91 ECC RUGS 269906 6182778129 6827.6569 Maintenance Contracts Building Maintenance 22.99 FD RUGS 269907 6182778130 3313.6569 Maintenance Contracts Fire Buildings 35.50 RUGS 269905 6182778132 6146.6535 Other Contractual Services North Plant Building 7.29 FD RUGS 269903 6182778133 3313.6569 Maintenance Contracts Fire Buildings 55.92 MAINTENANCE RUGS 269909 6182789332 3314.6569 Maintenance Contracts Central Maintenance 48.02 RUGS 269904 6182789333 6154.6535 Other Contractual Services South Plant Building 63.81 CH RUGS 269910 6182789335 3315.6569 Maintenance Contracts City Hall 50.83 PD RUGS 269908 6182789336 3316.6569 Maintenance Contracts Police 311.27 195093 12/1/2017 147955 GALLS LLC 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 8Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195093 12/1/2017 147955 GALLS LLC Continued... 26.99 PATROL EQUIPMENT-KPEDERSON 269925 008503576 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 150.00 ORIGINAL ISSUE OFFICER-BOOTS 269923 008503611 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 274.95 ORIGINAL ISSUE OFFICER-BOOTS 269924 008539761 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 174.00 ORIGINAL ISSUE OFFICER-BOOTS 269922 008539805 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 274.95-ORIGINAL ISSUE OFFICER-BOOTS 269927 008542654 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 174.99 PATROL BOOTS-LEJCHER 269920 008556764 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 134.00 PATROL BOOTS-KENT 269921 008558430 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 591.92 ORIGINAL ISSUE OFFICER 269945 008569008 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 207.97 PATROL EQUIPMENT-ANSELMENT 269919 008569073 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 90.00 PATROL EQUIPMENT-BADGE HOLDERS 269943 008569106 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 150.00-ORIGINAL ISSUE OFFICER-BOOTS 269926 008571707 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 18.50 PATROL EQUIPMENT-LOGAN 269944 008575477 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 18.50 PATROL EQUIPMENT-L. NELSON 269939 008575482 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 18.50 PATROL EQUIPMENT-ROSETH 269940 008575584 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 42.99 SPECIALTY UNIT SHIRT-EVANS 269941 008592612 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 124.99 PATROL BOOTS-SPEAKMAN 269942 008592652 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 129.99 PATROL BOOTS-J. COLLINS 269938 008602320 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 133.00 PATROL BOOTS-CLAUSEN 269937 008607651 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 64.00 SPECIALITY UNIT PANTS-L.NELSON 269936 008607659 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 531.96 CSO CLOTHING-KUEHNHAST 269935 008610796 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 174.00 PATROL CLOTHING-LOGAN 269934 008610827 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 23.98 PATROL CLOTHING-DORUMSGAARD 269916 008620326 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 297.50 RAM FOR PATROL 269911 008626770 1104.6226 Public Safety Supplies Patrolling/Traffic 197.00 PATROL CLOTHING-HARRELL 269914 008634411 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 196.98 DETECTIVE UNIFORM-BRATULICH 269929 008639137 1105.6224 Clothing/Personal Equipment Investigation/Crime Prevention 121.00 PATROL CLOTHING-KENT 269930 008640939 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 43.00 PATROL CLOTHING-RUNDQUIST 269912 008643637 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 59.95 PATROL CLOTHING-SPIESS 269932 008662157 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 51.99 PATROL CLOTHING-B.JOHNSON 269928 008690440 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 234.00 PATROL CLOTHING-SPEAKMAN 269933 008702032 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 20.99 PATROL CLOTHING-KPEDERSON 269931 008707361 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 18.50 PATROL EQUIPMENT-ANSELMENT 269917 008708277 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 139.50 PATROL CLOTHING-REUSS 269918 008719515 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 10.00 PATROL EQUIPMENT-RUNDQUIST 269913 008719915 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 64.00-PATROL CLOTHING-KPEDERSON 269915 9437748 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 4,006.69 195094 12/1/2017 100465 GERTEN GREENHOUSES 756.00 REC PROGRAM SUPPORT 269946 1153 /12 3048.6227 Recreation Equipment/Supplies Adult Softball-Men 16.45 SEED BLANKET 269951 1169 /12 3108.6253 Turf Maintenance & Landscape S Park Improvements 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 9Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195094 12/1/2017 100465 GERTEN GREENHOUSES Continued... 2,832.44 CIP SMALL PROJECT 269947 22034 /6 2852.6759 General Landscaping/Furnishing General Park Site Improvmts 1,413.15 CIP SMALL PROJECT 269948 22116 /6 2852.6759 General Landscaping/Furnishing General Park Site Improvmts 1,167.07 ECC WINTER DECORATION PLANTS 269949 430116/1 3215.6630 Other Improvements Landscape Planting-Non-park 29.98 ECC WINTER DECORATIONS 269950 431060/1 3217.6220 Operating Supplies - General Landscape Mtn-Non-park sites 6,215.09 195095 12/1/2017 102980 GILBERT MECHANICAL CONTRACTORS, INC. 1.13 FIRE SUPPRESSION PERMIT 269958 146805 9001.2195 Due to State - Permit Surcharg General Fund 60.00 FIRE SUPPRESSION PERMIT 269958 146805 0801.4096 Fire Suppression Permits General & Admn-Protective Insp 61.13 195096 12/1/2017 126007 GILLILAND, JAMES T & KELLY L 125.00 ESCROW REFUND 269952 112717 9001.2245 J0367 Escrow - Private Development F General Fund 125.00 195097 12/1/2017 149761 GOODSPACE MURALS 9,000.00 PUBLIC ART FINAL PAYMENT 269959 1048 3095.6535 Other Contractual Services Art House MRAC Grant 9,000.00 195098 12/1/2017 100990 GRAINGER 1,574.90 PRESSURE REG FOR BRINE BLDG 269953 9607396109 2240.6220 Operating Supplies - General Street Plowing/Sanding 287.48 HIGHRIDGE PRV 269954 9609638961 6152.6710 Project - Contract PRS Inspection/Maint/Repair 167.58 CUSTOMER SERVICE SUPPLIES 269955 9609927034 6131.6260 Utility System Parts/Supplies Water Customer Service 94.98 BLDG REPAIR PARTS 269956 9624359528 3106.6233 Building Repair Supplies Structure Care & Maintenance 2,124.94 195099 12/1/2017 145275 HAB AQUATIC SOLUTIONS 66,308.00 CONTRACTOR SERVICES 269957 COE-17-001 6542.6713 P1240 Project - Outside Engineering Capital Proj-WQ dedictn-cr1127 66,308.00 195100 12/1/2017 100085 HARDWARE HANK 11.98 BUSHING AND COUPLING 269964 1714661 2240.6231 Mobile Equipment Repair Parts Street Plowing/Sanding 49.94 OIL FOR CHAINSAWS 269963 1716791 2272.6235 Fuel, Lubricants, Additives Tree Trimming 4.77 SPRINKLER REPAIR 269966 1716989 6449.6230 Repair/Maintenance Supplies-Ge Manhole Insp/Mtn/Repair 31.72 CHAIN AND LINK 269962 1720546 2240.6231 Mobile Equipment Repair Parts Street Plowing/Sanding 1.99 PART FOR VEH 137 269961 1720687 2201.6231 Mobile Equipment Repair Parts Gen/Adm-Streets 7.49 CLEANER FOR JETTING 269965 1721887 6232.6223 Building/Cleaning Supplies Equipment Maintenance/Repair 10.99 METER EXCHANGE 269967 1724862 6161.6240 Small Tools Meter Replacement 3.79 HOSE REPAIR PARTS 269960 1725181 1225.6230 Repair/Maintenance Supplies-Ge Fire / EMS Equipment 4.74 SMALL TOOLS 269973 1725291 3201.6240 Small Tools Administrative/General 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 10Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195100 12/1/2017 100085 HARDWARE HANK Continued... 82.35 ECC WINTER DECORATION PLANTS 269970 1727225 3217.6240 Small Tools Landscape Mtn-Non-park sites 11.48 MISC SCBA PARTS 269968 1727369 1227.6230 Repair/Maintenance Supplies-Ge SCBA 35.39 ECC WINTER DECORATION PLANTS 269969 1728332 3222.6240 Small Tools Equipment Mtn 23.97 ECC WINTER DECORATION PLANTS 269971 1728347 3217.6240 Small Tools Landscape Mtn-Non-park sites 31.88 ECC WINTER DECORATION PLANTS 269972 1728573 3222.6240 Small Tools Equipment Mtn 312.48 195101 12/1/2017 117134 HARMON AUTOGLASS 61.25 CLAIM CA 44283 269974 105-144526 9591.6386 Insurance Deductible Risk Management 61.25 195102 12/1/2017 110749 HARRIS COMPANIES 437.50 LABOR TO FIX SHOWER LEAKS 269975 507013908 6719.6535 Other Contractual Services Building Maintenance 1,079.44 PARTS TO FIX SHOWER LEAKS 269975 507013908 6719.6233 Building Repair Supplies Building Maintenance 483.71 PARTS TO FIX PLUMBING LEAK 269976 507013926 6602.6230 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 562.50 LABOR TO FIX PLUMBING LEAK 269976 507013926 6602.6535 Other Contractual Services Equipment Repair & Maint. 2,563.15 195103 12/1/2017 121622 HASTINGS, CITY OF 7,026.93 GIPSON 10/2-10/29/17 269985 201711038609 9695.6310 Professional Services-General Dakota Co Drug Task Force 7,026.93 195104 12/1/2017 144226 HAUGEN, KRIS 1,226.58 ART SALE PAYMENT 269986 111817 3081.2290.1 Art House-Pottery Sale taxable Arts & Humanities Council 1,226.58 195105 12/1/2017 100064 HAWKINS WATER TRTMNT GROUP INC 3,262.10 NTP CHEM NAMN04 269977 4180782 6147.6244 Chemicals & Chemical Products North Plant Production 3,262.10 195106 12/1/2017 100267 HAYES ELECTRIC 648.56 INSTALL CEILING FAN IN BRINE B 269979 4225 2240.6220 Operating Supplies - General Street Plowing/Sanding 580.77 REWIRE SHOP LTS 269978 4226 9355.6718 Project - Other Charges MAINTENANCE FACILITY EXPANSION 255.73 BLDG REPAIR PARTS 269981 4229 3109.6233 Building Repair Supplies Lighting Maintenance 368.00 BLDG REPAIR LABOR 269981 4229 3109.6427 Building Operations/Repair-Lab Lighting Maintenance 16.66 LIGHTING REPAIR PARTS 270066 4233 3109.6239 Park Facility Repair Parts Lighting Maintenance 1,104.00 LIGHTING REPAIR LABOR 270066 4233 3109.6431 Park Facility Repair-Labor Lighting Maintenance 75.77 BLDG REPAIR PARTS 269980 4234 3106.6233 Building Repair Supplies Structure Care & Maintenance 368.00 BLDG REPAIR LABOR 269980 4234 3106.6427 Building Operations/Repair-Lab Structure Care & Maintenance 3,417.49 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 11Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195106 12/1/2017 100267 HAYES ELECTRIC Continued... 195107 12/1/2017 150980 HD SUPPLY CONSTRUCTION AND INDUSTRIAL 917.96 TOOLS FOR SIGN INSTALLATION 269982 10007911235 2242.6257 Signs & Striping Material Signs-Installation & Mtn 917.96 195108 12/1/2017 149332 HEDBLOM, TOM AND ANNETTE 200.00 MW STEWARDS 2015 REFUND 269987 112017 6544.2250 Escrow Deposits Master Water Stewards 200.00 195109 12/1/2017 100297 HOLIDAY COMMERCIAL 7.84 FUEL 269983 1400-006-310-71 0-110817 3170.6235 Fuel, Lubricants, Additives General AdmIn-Parks 18.20 CAR WASHES 269984 1400-006-317-66 9-110817 1221.6354 Car Washes Administration-Fire 26.04 195110 12/1/2017 100627 HOME DEPOT CREDIT SERVICES 55.88 SUPPLIES 270182 12085-110917 2242.6257 Signs & Striping Material Signs-Installation & Mtn 3.76 SUPPLIES 270181 2011765 2241.6255 Street Repair Supplies Sidewalk/Trail Plowing 23.81 SUPPLIES 270183 4094284 6827.6241 Shop Materials Building Maintenance 16.22 SUPPLIES 270180 7011182 2271.6255 Street Repair Supplies Boulevard/Ditch Mtn 59.97 SUPPLIES 270179 9010975 2240.6220 Operating Supplies - General Street Plowing/Sanding 159.64 195111 12/1/2017 101708 HONSA LIGHTING SALES & SVC. INC. 1,056.00 BLDG REPAIR PARTS 270088 82094 3106.6233 Building Repair Supplies Structure Care & Maintenance 89.40 BLDG REPAIR PARTS 269988 82214 3106.6233 Building Repair Supplies Structure Care & Maintenance 1,145.40 195112 12/1/2017 113967 HOOVESTAL, INC. 5,000.00-RECLASS FIN GUAR HOOVESTOL 269991 112717 9001.2250.689 1256 Trapp Rd fin guarantee General Fund 5,000.00 REFUND FIN GUARANTEE 269991 112717 9001.2250.689 1256 Trapp Rd fin guarantee General Fund 5,000.00 RECLASS FIN GUAR HOOVESTOL 269991 112717 9001.2257 Financial Guarantees General Fund 5,000.00 195113 12/1/2017 101592 HOVE, GREGG 127.50 UNIFORMS-G.HOVE 269992 112417 3201.2115 Clothing Allowance Administrative/General 127.50 195114 12/1/2017 145222 HOWIES HOCKEY TAPE 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 12Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195114 12/1/2017 145222 HOWIES HOCKEY TAPE Continued... 458.71 PRO SHOP RESALE 269989 31670 6608.6855 Merchandise for Resale Skate Shop/Sharpening 458.71 195115 12/1/2017 148985 HP INC. 119.00 DOCK X2 269993 59286974 0720.6670 Other Equipment General Admin-Planning & Zonin 119.00 SURFACE DOCKING STATION 269994 59298255 1101.6660 Office Furnishings & Equipment General/Admn-Police 988.00 TABLET X2 269995 59314053 0720.6670 Other Equipment General Admin-Planning & Zonin 988.00 CHIEF'S TABLET 269990 59320631 1101.6660 Office Furnishings & Equipment General/Admn-Police 2,214.00 195116 12/1/2017 149316 INT'L SECURITY PRODUCTS 216.54 RINK REPAIRS 269996 3050216 3119.6252 Parks & Play Area Supplies Rink Amenity Mtn/Setup 216.54 195117 12/1/2017 100508 J R'S APPLIANCE DISPOSAL INC 110.00 DISPOSAL OF MISC RDSIDE TRASH 269997 93761 2271.6255 Street Repair Supplies Boulevard/Ditch Mtn 110.00 195118 12/1/2017 142496 KAUFMAN ENTERPRISES INC. 173.75 REFUSE REMOVAL/LONG GRASS 270004 14697 0729.6535 Other Contractual Services Code Enforcement 173.75 195119 12/1/2017 111769 KEEPRS INC. 2.00 PATROL EQUIPMENT 269998 346479-80 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 2.00 195120 12/1/2017 100662 LAW ENFORCEMENT LABOR 3,038.00 DECEMBER 2017 UNION DUES 270184 OFFICERS/SRGS 11/25/17 9592.2026 Ded Pay - Pol Off Unio Benefit Accrual 3,038.00 195121 12/1/2017 100420 LEAGUE OF MINN CITIES INS TRUST 775.00 CLAIM CA 42773 270005 3059 9591.6386 Insurance Deductible Risk Management 775.00 195122 12/1/2017 147850 LEWIS, MARY LEE 261.39 ART SALE PAYMENT 270006 111817 3081.2290.1 Art House-Pottery Sale taxable Arts & Humanities Council 261.39 195123 12/1/2017 100111 LOGIS 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 13Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195123 12/1/2017 100111 LOGIS Continued... 54,733.00 LOGIS SOFTWARE MAINT SUPPORT 269999 44360 0301.6350 LOGIS IT Services IT-Gen & Admn 488.00 ACCESSEAGAN LOGIS NET SUPPORT 269999 44360 4005.6350 LOGIS IT Services AccessEagan 594.70 LOGIS NETWORK SERVICES 270000 44418 0301.6350 LOGIS IT Services IT-Gen & Admn 1,890.00 BCA SOFT MAINT 270001 44457 1104.6349 Teleprocessing Equipment Patrolling/Traffic 4,918.76 CISCO SMARTNET & INTERNET 270001 44457 0301.6569 Maintenance Contracts IT-Gen & Admn 62,624.46 195124 12/1/2017 102253 LOUNSBURY, STEVE 18.19 MILEAGE TO COURT, HASTINGS 270007 111717 1104.6353 Personal Auto/Parking Patrolling/Traffic 18.19 195125 12/1/2017 143145 LYLE SIGNS INC. 2,088.77 SIGN MATERIALS 270002 000653243 2242.6257 Signs & Striping Material Signs-Installation & Mtn 2,088.77 195126 12/1/2017 100345 LYNN PEAVEY CO 73.50 OPERATING SUPPLIES 270003 337582 1107.6220 Operating Supplies - General Support Services 73.50 195127 12/1/2017 147700 LYSENG, BRENDA 200.00 HARVEST OF ART - ART DOOR 270008 112617 3081.6535 Other Contractual Services Arts & Humanities Council 200.00 195128 12/1/2017 100925 MACBETH, ERIC 1,317.00 NALMS CONF 11/3-11/10/17 270009 111017 6511.6476 Conferences/Meetings/Training Training/Conferences/Schools 1,317.00 195129 12/1/2017 150996 MEERSCHAERT, PAUL 10.13 10254-OVRPMNT 4935 WHISPERING 270018 111517 9220.2250 Escrow Deposits Public Utilities 10.13 195130 12/1/2017 150979 MIDLAND GIS SOLUTIONS LLC 6,000.00 SANITARY ACOUSTIC TESTING 270010 8534 6240.6310 Professional Services-General Sewer Main Inspection 6,000.00 195131 12/1/2017 100034 MIDWEST COCA COLA 424.75 CONCESSION RESALE 270013 3605204526 6609.6855 Merchandise for Resale Concession Sales/Vending 188.48 CONCESSION RESALE 270011 3605204527 6609.6855 Merchandise for Resale Concession Sales/Vending 150.00-CONCESSION RESALE 270012 3605204528 6609.6855 Merchandise for Resale Concession Sales/Vending 463.23 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 14Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195131 12/1/2017 100034 MIDWEST COCA COLA Continued... 195132 12/1/2017 102753 MINNCOR INDUSTRIES 45.00 B THOM BUSINESS CARDS 270014 SOI-064716 2201.6210 Office Supplies Gen/Adm-Streets 45.00 J BROOKER BUSINESS CARDS 270014 SOI-064716 2201.6210 Office Supplies Gen/Adm-Streets 45.00 H CHAMPLIN BUSINESS CARDS 270014 SOI-064716 3001.6210 Office Supplies General/Admn-Recreation 40.00 J SCHORR BUSINESS CARDS 270014 SOI-064716 6801.6210 Office Supplies General & Administrative 83.75 LETTERHEAD 270015 SOI-064837 0201.6210 Office Supplies General & Admn-Admn 83.75 LETTERHEAD 270015 SOI-064837 3001.6210 Office Supplies General/Admn-Recreation 83.75 LETTERHEAD 270015 SOI-064837 0726.6210 Office Supplies Sign Administration 83.75 LETTERHEAD 270015 SOI-064837 1001.6210 Office Supplies General/Admn-Human Resources 83.75 LETTERHEAD 270015 SOI-064837 0820.6210 Office Supplies General/Admn-Housing 83.75 LETTERHEAD 270015 SOI-064837 2010.6220 Operating Supplies - General General Engineering 83.75 LETTERHEAD 270015 SOI-064837 0720.6210 Office Supplies General Admin-Planning & Zonin 83.75 LETTERHEAD 270015 SOI-064837 6101.6210 Office Supplies Water -Administration 845.00 195133 12/1/2017 100664 MN CHILD SUPPORT 586.52 PAYROLL ENDING 11/25/17 270185 GARNISHMENT 11/25/17 9592.2030 Ded Pay - Garnishments Benefit Accrual 319.79 PAYROLL ENDING 11/25/17 270186 GARNISHMENT 11/25/17-1 9592.2030 Ded Pay - Garnishments Benefit Accrual 230.73 PAYROLL ENDING 11/25/17 270187 GARNISHMENT 11/25/17-2 9592.2030 Ded Pay - Garnishments Benefit Accrual 1,137.04 195134 12/1/2017 121807 MN CLAY COMPANY USA 787.45 PROGRAM SUPPLIES 270016 102508 3081.6227 Recreation Equipment/Supplies Arts & Humanities Council 53.00 PROGRAM SUPPLIES 270017 102544 3081.6227 Recreation Equipment/Supplies Arts & Humanities Council 840.45 195135 12/1/2017 102325 MN DEPT OF TRANSPORTATION 550.16 TESTING 269829 P00008534 6301.6432 Utility System Repair-Labor Street Lighting 510.81 P1225 269829 P00008534 8225.6713 Project - Outside Engineering P1225 Northwest Park Way Exten 530.85 P1247 269829 P00008534 8247.6713 Project - Outside Engineering P1247 2017 Trail & parking lot 1,591.82 195136 12/1/2017 103029 MN FIRE SERVICE CERTIFICATION BOARD 115.00 OFFICER CERT-VOYE 270020 5207 1223.6320 Instructors Training Fire & EMS 75.00 RECERT-GRANDSTRAND 270019 5210 1223.6320 Instructors Training Fire & EMS 190.00 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 15Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195136 12/1/2017 103029 MN FIRE SERVICE CERTIFICATION BOARD Continued... 195137 12/1/2017 138397 MN NATIVE LANDSCAPES 3,975.00 WOODLAND RESTORATION 270022 16513 9001.2120 Reforestation Obligation General Fund 200.00 STP PRAIRIE WEED CONTROL 270021 16534 6154.6535 Other Contractual Services South Plant Building 4,175.00 195138 12/1/2017 100663 MN TEAMSTERS 320 1,315.25 DECEMBER 2017 UNION DUES 270188 CLERICAL 11/25/17 9592.2029 Ded Pay - Clerical Union Dues Benefit Accrual 2,611.45 DECEMBER 2017 UNION DUES 270189 PUB WKS MAINT 11/25/17 9592.2027 Ded Pay - Pub Wks Union Dues Benefit Accrual 3,926.70 195139 12/1/2017 113579 MN TRUCKING ASSOCIATION 386.93 PRETRIP BOOKS 270023 71521 2244.6231 Mobile Equipment Repair Parts Street Equipment Repair/Mtn 386.93 195140 12/1/2017 145327 MNSPECT LLC 1,722.50 D. QUALLE 11/15-11/17/17 270024 7190 0805.6310 Professional Services-General Construction Insp-Field 1,641.25 D. QUALLE 11/20-11/22/17 270025 7193 0805.6310 Professional Services-General Construction Insp-Field 3,363.75 195141 12/1/2017 125742 NATIONAL DRIVE 2.00 PAYROLL ENDING 11/25/17 270190 112517 9592.2037 Ded Payable-Teamsters DRIVE Benefit Accrual 2.00 195142 12/1/2017 100659 NC PERS GROUP LIFE-MN 944.00 PAYROLL ENDING 11/11/17 270191 LIFE INS/PERA 11/11/17 9592.2021 Ded Payable - Insurance Benefit Accrual 944.00 195143 12/1/2017 142746 NEDDERMEYER, JERRI 1,342.28 ART SALE PAYMENT 270026 111817 3081.2290.1 Art House-Pottery Sale taxable Arts & Humanities Council 1,342.28 195144 12/1/2017 143383 OERTEL ARCHITECTS 426.76 ARCH. FEES BRIDLE RIDGE 270027 9-110617 2846.6751 Design & Engineering (External Bridle Ridge Park 426.76 195145 12/1/2017 108599 OFFICE DEPOT, INC. 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 16Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195145 12/1/2017 108599 OFFICE DEPOT, INC.Continued... 16.99 OFFICE SUPPLIES 270039 2126103613 1107.6210 Office Supplies Support Services 104.30 OFFICE SUPPLIES 270038 975860428001 1107.6210 Office Supplies Support Services 65.98 OFFICE SMALL EQUIPMENT 270037 975860481001 1107.6212 Office Small Equipment Support Services 53.57 OFFICE SUPPLIES 270036 976086399001 6146.6210 Office Supplies North Plant Building 50.59 MISC STATION SUPPLIES 270041 976291107001 1221.6210 Office Supplies Administration-Fire 19.08 MISC OFFICE SUPPLIES 270040 976291181001 1221.6210 Office Supplies Administration-Fire 5.99 RICK CALENDAR 270034 977297334001 3301.6210 Office Supplies General Management 26.19 E PEIFER CALENDAR 270034 977297334001 1001.6210 Office Supplies General/Admn-Human Resources 64.97 S YANG, P FLECK CALENDARS 270034 977297334001 0820.6210 Office Supplies General/Admn-Housing 179.02 OFFICE SUPPLIES 270035 978189093001 6801.6210 Office Supplies General & Administrative 5.47 OFFICE SUPPLIES 270033 978779621001 1001.6210 Office Supplies General/Admn-Human Resources 10.45 OFFICE SUPPLIES 270033 978779621001 0201.6210 Office Supplies General & Admn-Admn 10.45 OFFICE SUPPLIES 270033 978779621001 0501.6210 Office Supplies General & Admn-Finance 10.45 OFFICE SUPPLIES 270033 978779621001 3001.6210 Office Supplies General/Admn-Recreation 13.45 OFFICE SUPPLIES 270033 978779621001 0820.6210 Office Supplies General/Admn-Housing 13.45 OFFICE SUPPLIES 270033 978779621001 2010.6220 Operating Supplies - General General Engineering 13.45 OFFICE SUPPLIES 270033 978779621001 0720.6210 Office Supplies General Admin-Planning & Zonin 2.03 OFFICE SUPPLIES 270030 978779674001 0201.6210 Office Supplies General & Admn-Admn 2.03 OFFICE SUPPLIES 270030 978779674001 0501.6210 Office Supplies General & Admn-Finance 2.04 OFFICE SUPPLIES 270030 978779674001 3001.6210 Office Supplies General/Admn-Recreation 19.48 OFFICE SUPPLIES 270031 979091828001 3001.6210 Office Supplies General/Admn-Recreation 23.91 OFFICE SUPPLIES 270031 979091828001 0820.6210 Office Supplies General/Admn-Housing 32.49 ELECTRIC STAPLER 270032 979091882001 0820.6210 Office Supplies General/Admn-Housing 31.20 DATE STAMPS 270028 979091883001 0820.6210 Office Supplies General/Admn-Housing 18.59 J. HUTMACHER CALENDAR 270029 979154965001 0720.6210 Office Supplies General Admin-Planning & Zonin 60.38 CALENDARS 270029 979154965001 3001.6210 Office Supplies General/Admn-Recreation 4.89 OFFICE SUPPLIES 270042 981040139001 0820.6210 Office Supplies General/Admn-Housing 4.89 OFFICE SUPPLIES 270042 981040139001 2010.6220 Operating Supplies - General General Engineering 4.89 OFFICE SUPPLIES 270042 981040139001 0720.6210 Office Supplies General Admin-Planning & Zonin 14.99 ELECTION SUPPLIES 270042 981040139001 0401.6225 Election Supplies General & Admn-City Clerk 5.27 OFFICE SUPPLIES 270043 981041053001 0820.6210 Office Supplies General/Admn-Housing 5.27 OFFICE SUPPLIES 270043 981041053001 2010.6220 Operating Supplies - General General Engineering 5.27 OFFICE SUPPLIES 270043 981041053001 0720.6210 Office Supplies General Admin-Planning & Zonin 18.39 OFFICE SUPPLIES 270043 981041053001 3001.6210 Office Supplies General/Admn-Recreation 919.86 195146 12/1/2017 101645 OLSEN FIRE INSPECTION INC 622.75 FIX SPRINLKLER FROM PUCK 270044 015087 6603.6535 Other Contractual Services Building Repair & Maint. 622.75 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 17Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195147 12/1/2017 142236 ORIGINAL WATERMEN Continued... 252.97 EMPLOYEE UNIFORMS 270045 41953 6716.6224 Clothing/Personal Equipment General Administration 252.97 195148 12/1/2017 113081 OVERHEAD DOOR CO. OF THE NORTHLAND 382.10 GARAGE DOOR REPAIR 270046 102450 3314.6535 Other Contractual Services Central Maintenance 382.10 195149 12/1/2017 149331 PARISI, JULIET 430.64 ART SALE PAYMENT 270047 111817 3081.2290.1 Art House-Pottery Sale taxable Arts & Humanities Council 430.64 195150 12/1/2017 149323 PAUL'S MASONRY LLC 775.00 CURB REPLACMENT 270049 091717 6160.6429 Street Repair-Labor Main Maintenance/Repair 725.00 CURB REPLACEMENT 270050 091717-1 6160.6429 Street Repair-Labor Main Maintenance/Repair 600.00 CURB REPLACEMENT 270051 091917-2 6160.6429 Street Repair-Labor Main Maintenance/Repair 600.00 CURB REPLACEMENT 270052 091917-3 6160.6429 Street Repair-Labor Main Maintenance/Repair 600.00 CURB REPLACEMENT 270053 091917-4 6160.6429 Street Repair-Labor Main Maintenance/Repair 10,000.00 LD MAINT STRIP PER BUDGET REQ 270054 110817 3118.6630 Other Improvements Athletic Field Mtn/Setup 2,600.00 WQ STORAGE ROOM MASONRY 270055 110817-1 6501.6535 Other Contractual Services G/A - Water Quality 1,160.00 MASONRY INFILL AT OLD VEH STOR 270048 110817-2 9355.6718 Project - Other Charges MAINTENANCE FACILITY EXPANSION 17,060.00 195151 12/1/2017 115253 PELLICCI ACE HARDWARE 29.98 SQUEEGES 270056 16540 /E 6602.6230 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 29.98 SUPPLIES 270061 16540/E 6602.6230 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 79.98 DECON TARPS 270059 16547 /E 1225.6240 Small Tools Fire / EMS Equipment 139.94 195152 12/1/2017 150991 PEMBER COMPANIES INC. 88,872.50 CONT 17-19 PMT 1 270065 112217 8189.6710 Project - Contract P1189 CG area landscape monume 88,872.50 195153 12/1/2017 149105 PETERS DESIGN COMPANY 1,500.00 LGO-POLICE SHIELD PER FINANCE 270062 1075 0901.6310 Professional Services-General Gen & Admin-Communications 1,500.00 195154 12/1/2017 114090 PLANT & FLANGED EQUIPMENT COMPANY 379.31 LONE OAK SANITARY CHECK VALVES 270058 0070598-IN 6239.6260 Utility System Parts/Supplies Lift Station Maintenanc/Repair 379.31 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 18Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195155 12/1/2017 144472 PRECISE MRM LLC Continued... 383.42 CMF AVL SYSTEM 270064 IN200-1014882 0301.6569 Maintenance Contracts IT-Gen & Admn 383.42 195156 12/1/2017 146842 PREMIER LIGHTING INC. 335.94 LIGHT BULB REPLACEMENT 270057 42334 6603.6233 Building Repair Supplies Building Repair & Maint. 335.94 195157 12/1/2017 123573 PROFESSIONAL WIRELESS COMMUNICATIONS 210.00 PORTABLE RADIO RENTAL- DEC 270063 82452 2201.6457 Machinery & Equipment-Rental Gen/Adm-Streets 210.00 195158 12/1/2017 100509 PROGUARD DIV OF MSM 124.35 PRO SHOP RESALE 270060 352448 6608.6855 Merchandise for Resale Skate Shop/Sharpening 124.35 195159 12/1/2017 100361 R & R SPECIALTIES INC 179.00 BLADES SHARPENED 270067 0063706-IN 6602.6230 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 179.00 195160 12/1/2017 143557 RANDSTAD (R) 1,177.04 EVID TECH 10/29-11/04/17 270068 R22049469 9695.6561 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 1,089.28 EVID TECH 11/5-11/11/17 270069 R22083601 9695.6561 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 2,266.32 195161 12/1/2017 141789 RED WING SHOE STORE 161.49 BILL HOIUM-BOOTS CLOTHINGALLOW 270077 724-1-18831 2201.2115 Clothing Allowance Gen/Adm-Streets 173.99 ANDREW AITKIN-BOOTS 270076 724-1-19598 2201.2115 Clothing Allowance Gen/Adm-Streets 335.48 195162 12/1/2017 150998 RENTZ, DEBRA 28.30 10254-OVRPMNT 800 WESCOTT SQ 270070 111517 9220.2250 Escrow Deposits Public Utilities 28.30 195163 12/1/2017 143285 RHONE, AMY 1,071.25 ART SALE PAYMENT 270078 111817 3081.2290.1 Art House-Pottery Sale taxable Arts & Humanities Council 1,071.25 195164 12/1/2017 146587 ROBERTS-HAMILTON SOUTH 39.94 PLMBG SUPPLIES FOR BRINE BLDG 270071 S012458251.001 2240.6220 Operating Supplies - General Street Plowing/Sanding 39.94 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 19Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195164 12/1/2017 146587 ROBERTS-HAMILTON SOUTH Continued... 195165 12/1/2017 144714 ROCK HARD LANDSCAPE SUPPLY 2,400.00 MULCH FOR CMF LANDSCAPING 270072 57374 9355.6718 Project - Other Charges MAINTENANCE FACILITY EXPANSION 2,400.00 195166 12/1/2017 150934 RUNESTRAND, TIFFANY 92.75 10254-OVRPMNT 2128 CLIFFVIEW D 270073 111517 9220.2250 Escrow Deposits Public Utilities 92.75 195167 12/1/2017 116213 SAFETY SIGNS 758.80 TRAFFIC CONTROL 270074 17003191 6160.6432 Utility System Repair-Labor Main Maintenance/Repair 758.80 195168 12/1/2017 102772 SECURITY CONTROL SYSTEMS, INC. 64.13 MONITORING FOR SECURITY 270079 39205 6716.6427 Building Operations/Repair-Lab General Administration 64.13 195169 12/1/2017 100187 SEH 3,053.00 CONFLUENCE DSGN, EVS SURVEY 270075 341202 8225.6713 Project - Outside Engineering P1225 Northwest Park Way Exten 27,695.60 RESIDENT PROJECT REPRESENTIVE 270080 341205 8225.6713 Project - Outside Engineering P1225 Northwest Park Way Exten 3,180.84 PROF SVCS FOR 2018 TRAFF PROJS 270081 341769 9375.6310 Professional Services-General Major Street 33,929.44 195170 12/1/2017 147479 SHEEHAN, STEPHEN 680.00 STAIN GLASS CLASS 270086 102817 3081.6535 Other Contractual Services Arts & Humanities Council 680.00 195171 12/1/2017 100191 SHERWIN WILLIAMS 1,110.90 PAINT FOR PW SHOP FLOOR 270084 6684-4 2270.6220 Operating Supplies - General Building And Grounds-Mtn 21.98 SUPPLIES FOR NEW SHOP FLOOR 270082 8587-6 2270.6220 Operating Supplies - General Building And Grounds-Mtn 68.82 PREP MATS FOR PW SHOP FLOOR 270083 8626-2 2270.6220 Operating Supplies - General Building And Grounds-Mtn 21.39 PAINT ROLLERS FOR PW SHOP FLR 270085 8652-8 2270.6220 Operating Supplies - General Building And Grounds-Mtn 1,223.09 195172 12/1/2017 100193 SIGNATURE CONCEPTS 205.70 UNIFORMS-R. MULLER 270097 882032 3170.2115 Clothing Allowance General AdmIn-Parks 36.00 K. GADIENT RECEIPT 220291 270101 882033 9001.2250 Escrow Deposits General Fund 65.00 UNIFORMS-PAUL WATRY 270093 882035 3170.2115 Clothing Allowance General AdmIn-Parks 6.85 UNIFORMS-PAUL WATRY 270094 882036 3170.2115 Clothing Allowance General AdmIn-Parks 159.00 RINK UNIFORMS-HATS SEASONALS 270095 882037 3073.6224 Clothing/Personal Equipment Warming Houses/Rinks 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 20Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195172 12/1/2017 100193 SIGNATURE CONCEPTS Continued... 27.00 UNIFORMS-G.HOVE 270089 882038 3201.2115 Clothing Allowance Administrative/General 8.70 D. ERDMAN REC #220290 270102 882039 9001.2250 Escrow Deposits General Fund 6.85 CLTHG ALLWCE- ANGIE ELLISON 270098 882040 2201.2115 Clothing Allowance Gen/Adm-Streets 87.50 CLTHG ALLWCE- JEFF BROOKER 270100 882043 2201.2115 Clothing Allowance Gen/Adm-Streets 29.00 UNIFORMS-ADAM SCHNAIBLE 270090 882044 3201.2115 Clothing Allowance Administrative/General 121.21 UNIFORMS-D. CURTIN 270091 882046 3170.2115 Clothing Allowance General AdmIn-Parks 91.00 CLTHG ALLWCE- ANGIE ELLISON 270099 882048 2201.2115 Clothing Allowance Gen/Adm-Streets 34.00 UNIFORMS-ERIK HOVE 270092 882050 3170.2115 Clothing Allowance General AdmIn-Parks 629.00 RINK UNIFORMS-COATS SEASONALS 270096 882051 3073.6224 Clothing/Personal Equipment Warming Houses/Rinks 26.50 CUSTODIAN HATS 270103 882052 6827.6224 Clothing/Personal Equipment Building Maintenance 1,533.31 195173 12/1/2017 142493 SIOUX VALLEY ENVIRONMENTAL INC. 880.00 POLYMER NTP 270104 10156 6147.6244 Chemicals & Chemical Products North Plant Production 880.00 195174 12/1/2017 101888 SIRCHIE 133.29 EVIDENCE ROOM SUPPLIES 270105 03241674N 1107.6220 Operating Supplies - General Support Services 133.29 195175 12/1/2017 104663 SIWEK LUMBER & MILLWORK, INC. 5,250.00 NATURE PLAY LOGS 270106 02-251793-00 2817.6759 General Landscaping/Furnishing Patrick Eagan Park 5,250.00 195176 12/1/2017 100197 SOUTH RIVER HEATING COOLING 2,426.74 HVAC REPAIR 270108 17-17656 3315.6569 Maintenance Contracts City Hall 185.00 HVAC MAINTENANCE 270107 17-17660 3314.6569 Maintenance Contracts Central Maintenance 2,611.74 195177 12/1/2017 100469 SRF CONSULTING GROUP INC 1,045.27 COMP PLAN- TRANS PLAN 270109 10288.00-10 2010.6310 Professional Services-General General Engineering 11,950.18 PROF SERVICES CONT 17-17 P1281 270110 10775.00-3 9001.2245 J0301 Escrow - Private Development F General Fund 12,995.45 195178 12/1/2017 143873 STATE OF MINNESOTA 225.00 SCIPIONI-DATA PRACTICE TRAININ 270113 00000444939 0401.6476 Conferences/Meetings/Training General & Admn-City Clerk 225.00 195179 12/1/2017 101807 SUN BADGE CO. 190.50 HONOR GUARD BADGES 270111 379169 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 21Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195179 12/1/2017 101807 SUN BADGE CO.Continued... 190.50 195180 12/1/2017 127800 SUPERIOR MECHANICAL COLLISION 9,806.96 CLAIM CA 34987 270112 29311 9591.6386 Insurance Deductible Risk Management 9,806.96 195181 12/1/2017 150932 TITLESMART INC. 24.65 10254 OVRPMNT-3990 RIVERTON AV 270114 111517 9220.2250 Escrow Deposits Public Utilities 24.65 195183 12/1/2017 150995 TORGERSON, BRUCE 82.60 10254-OVRPMNT 1469 ENGLERT RD 270115 111517 9220.2250 Escrow Deposits Public Utilities 82.60 195184 12/1/2017 100543 TOTAL CONTROL SYSTEMS INC 127.60 REPLACEMENT FILTERS CONTROL 270116 8069 6239.6260 Utility System Parts/Supplies Lift Station Maintenanc/Repair 127.60 195185 12/1/2017 150986 TRISTATE VALVES AND CONTROLS INC. 301.23 DAMAGE REPAIR-PARTS 270117 7000162-00 3201.6220 Operating Supplies - General Administrative/General 301.24 SPARE PRESS TRANS FOR BRINE SY 270117 7000162-00 2240.6220 Operating Supplies - General Street Plowing/Sanding 602.47 195186 12/1/2017 100232 UHL CO INC 1,490.00 LOGO CHANGED-ACCESS CARDS 270118 1242 0301.6210 Office Supplies IT-Gen & Admn 259.00 ACCESS CONTROL REPAIR - FIRE 1 270119 2083 0301.6230 Repair/Maintenance Supplies-Ge IT-Gen & Admn 1,749.00 195187 12/1/2017 120163 ULINE INC. 800.00 PALLETS FOR COLD STORAGE 270121 91716618 6146.6640 Machinery/Equipment North Plant Building 228.08 EVIDENCE ROOM SUPPLIES 270120 91962323 1107.6220 Operating Supplies - General Support Services 851.00 REPLACEMENT OF HEATERS WELLS 270122 91966610 6148.6233 Building Repair Supplies North Well Field 1,879.08 195188 12/1/2017 146825 UNIVERSAL SERVICES INC 13,045.00 COUNTRY HOLLOW - CONST 270124 18062 6239.6630 P1253 Other Improvements Lift Station Maintenanc/Repair 13,045.00 195189 12/1/2017 138683 USAQUATICS INC 2,500.00 FACILTIY AUDIT 270125 16332 6716.6310 Professional Services-General General Administration 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 22Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195189 12/1/2017 138683 USAQUATICS INC Continued... 2,500.00 FACILTIY AUDIT 270126 16333 6716.6310 Professional Services-General General Administration 5,000.00 195190 12/1/2017 100464 VALLEY-RICH COMPANY INC 3,093.00 MAINBREAK REPAIR-4043 CINNABAR 270133 24854 6160.6432 Utility System Repair-Labor Main Maintenance/Repair 3,093.00 195191 12/1/2017 100236 VAN PAPER 124.74 BLDG CLEANING SUPPLIES 270127 443518-00 3106.6223 Building/Cleaning Supplies Structure Care & Maintenance 83.16 BLDG CLEANING SUPPLIES 270128 443518-01 3106.6223 Building/Cleaning Supplies Structure Care & Maintenance 207.90 195192 12/1/2017 150993 VANHORNE, ERIN 28.24 10254-OVRPMNT 2026 JADE LANE 270129 111517 9220.2250 Escrow Deposits Public Utilities 28.24 195193 12/1/2017 100237 VIKING ELECTRIC 75.88 BALLAST REPLACEMENTS 270130 S000980735.001 6603.6230 Repair/Maintenance Supplies-Ge Building Repair & Maint. 75.88 195194 12/1/2017 114534 VISTAR CORPORATION 635.66 VENDING RESALE 270131 50290753 6629.6855 Merchandise for Resale Vending 320.45 CONCESSION RESALE 270132 50310580 6609.6855 Merchandise for Resale Concession Sales/Vending 956.11 195195 12/1/2017 142745 WALTZ, BARBARA 891.28 ART SALE PAYMENT 270134 111817 3081.2290.1 Art House-Pottery Sale taxable Arts & Humanities Council 891.28 195196 12/1/2017 100549 WATSON CO INC, THE 155.09 CONCESSION RESALE 270136 882706 6609.6855 Merchandise for Resale Concession Sales/Vending 262.67 CONCESSION RESALE 270135 882925 6609.6855 Merchandise for Resale Concession Sales/Vending 417.76 195197 12/1/2017 102663 WAYTEK, INC. 101.05 CONNECTORS FOR SQUADS 270137 2577631 1104.6231 Mobile Equipment Repair Parts Patrolling/Traffic 101.05 195198 12/1/2017 151000 WECKOP, MELVIN 6.37 10254-OVRPMNT 4030 LEXINGTON A 270138 111517 9220.2250 Escrow Deposits Public Utilities 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 23Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195198 12/1/2017 151000 WECKOP, MELVIN Continued... 6.37 195199 12/1/2017 150976 WHITE, CHRIS 6.49 ACTIVITY REFUND 270139 560895 3001.2250 Escrow Deposits General/Admn-Recreation 6.49 195200 12/1/2017 113897 WORKING WORDS 1,660.00 EBN 4TH QTR INSERT 270141 EAG-183 0720.6310 Professional Services-General General Admin-Planning & Zonin 3,325.00 EAGAN BUS. NEWS 4THQ 270140 EBN-068 0903.6310 Professional Services-General Eagan Business News 4,985.00 195201 12/1/2017 104542 WSB & ASSOCIATES, INC. 367.25 PROJECT MANAGEMENT 270144 18-0-002084-120 -111717 8189.6713 Project - Outside Engineering P1189 CG area landscape monume 153.00 OHMANN DESIGN 270145 4-R-010260-000- 111717 2849.6751 Design & Engineering (External Ohmann Park 875.75 PROF SVCS FOR CMF LANDSCAPING 270142 6-0-002084-200- 111717 9355.6713 Project - Outside Engineering MAINTENANCE FACILITY EXPANSION 17,233.00 LANDSCAPE, STORM WATER DESIGN 270143 8-0-001380-280- 111317 8245.6713 Project - Outside Engineering P1245 Quarry Rd 2,941.00 QUARRY PARK DESIGN 270146 R-010695-000-11 1717 2803.6751 Design & Engineering (External Quarry Park 21,570.00 20170332 11/30/2017 100693 EAGAN PAYROLL ACCT 360,647.42 PAYR END 11/25/17 POLICE/FIRE 270199 113017 POLICE/FIRE 9001.1115 Claim on Cash General Fund 5,229.41 PAYR END 11/25/17 POLICE/FIRE 270199 113017 POLICE/FIRE 9592.6144 FICA Benefit Accrual 365,876.83 20170333 11/30/2017 100693 EAGAN PAYROLL ACCT 598,792.77 PAYROLL ENDING 11/25/17 270200 113017 9001.1115 Claim on Cash General Fund 10,958.19 PAYROLL ENDING 11/25/17 270200 113017 9197.1115 Claim on Cash ETV 64,075.45 PAYROLL ENDING 11/25/17 270200 113017 9220.1115 Claim on Cash Public Utilities 19,274.10 PAYROLL ENDING 11/25/17 270200 113017 9221.1115 Claim on Cash Civic Arena 2,013.32 PAYROLL ENDING 11/25/17 270200 113017 9222.1115 Claim on Cash Cascade Bay 35,832.41 PAYROLL ENDING 11/25/17 270200 113017 9223.1115 Claim on Cash Central Park/Community Center 3,698.90 PAYROLL ENDING 11/25/17 270200 113017 9225.1115 Claim on Cash Fiber Infrastructure Fund 40,556.77 PAYROLL ENDING 11/25/17 270200 113017 9592.6144 FICA Benefit Accrual 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 24Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20170333 11/30/2017 100693 EAGAN PAYROLL ACCT Continued... 93,561.48 PAYROLL ENDING 11/25/17 270200 113017 9592.1115 Claim on Cash Benefit Accrual 868,763.39 20172014 11/30/2017 100279 US BANK NA-DEBT SERVICE WIRE 2,156.25 GO EQUIP CERT 2012B 270192 113017 9477.6491 Bond Payment - Interest 2012B Equipment Cert-DS 2,156.25 20172525 11/30/2017 115374 MN STATE RETIREMENT SYSTEM-HCSP 19,592.39 EMPLOYEE CONTRIBUTIONS 270193 113017 9592.2034 Ded Payable-HCSP Benefit Accrual 19,592.39 20173224 11/30/2017 138969 MN STATE RETIREMENT SYSTEM-MNDCP 3,927.80 EMPLOYEE CONTRIB & HOLIDAY PR 270194 113017 9592.2032 Ded Pay - Great West Def Comp Benefit Accrual 3,927.80 20173225 11/30/2017 138969 MN STATE RETIREMENT SYSTEM-MNDCP 11,560.03 EMPLOYEE CONTRIBUTIONS 270195 113017-1 9592.2032 Ded Pay - Great West Def Comp Benefit Accrual 11,560.03 20173563 11/30/2017 121803 US BANK - AUTOPAY 49.99 PACKTPUBLISH-GIS TRAINING BOOK 269791 0088 011535 10/31 0301.6476 Conferences/Meetings/Training IT-Gen & Admn 5.08 WALMART-GRIPPING MAT-SPARKBOAR 269789 0088 016060 10/31 0301.6670 Other Equipment IT-Gen & Admn 242.98 CONDUSIV-UNDELETE SERVER SOFT 269787 0088 048268 10/27 0301.6569 Maintenance Contracts IT-Gen & Admn 811.23 HUMMINGBIRD-FIBER PATCH CABLES 269788 0088 069245 10/30 4005.6670 Other Equipment AccessEagan 19.95 PAYPAL-EPERMITS 269790 0088 070709 11/2 0301.6569 Maintenance Contracts IT-Gen & Admn 20.00 BASECAMP-IT PROJECT SOFTWARE 269786 0088 087251 10/24 0301.6569 Maintenance Contracts IT-Gen & Admn 45.22 BYERLY TECH WK GRP MTG 269544 0152 006383 10/11 0915.6477 Local Meeting Expenses Technology Working Group 594.00 NATL C INSIGNIA NEW LOGO PINS 269545 0152 037666 10/13 0901.6370 General Printing and Binding Gen & Admin-Communications 14.99 CARIBOU-COFFEE OCT TECH WK GRP 269558 0152 052682 10/11 0915.6477 Local Meeting Expenses Technology Working Group 39.99 NOUNPROJ-VISUAL ICON SUBSCR 269574 0152 058288 10/13 0901.6270 Computer Software Gen & Admin-Communications 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 25Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 1.75 FACEBK ADS SENIORS 269557 0152 084751 10/31 0901.6357 Advertising/Publication Gen & Admin-Communications 14.66 FACEBOOK ADS - COMMUNICATIONS 269556 0152 086532 10/31 0901.6357 Advertising/Publication Gen & Admin-Communications 16.53 FACEBOOK ADS PARKS 269556 0152 086532 10/31 3078.6357 Advertising/Publication Senior Citizens 24.50 DOT DECALS MN STATE PATROL 269711 0258 057349 10/12 2401.6241 Shop Materials Gen/Adm-Central Services 40.00 CONT ED PEST RECERT-SCHNAIBLE 269612 0290 053933 10/31 3201.6476 Conferences/Meetings/Training Administrative/General 40.00 UOFM-CONT ED-DANSON 269611 0290 057983 10/31 3201.6476 Conferences/Meetings/Training Administrative/General 51.14 KWIK TRIP-FUEL --- SWAT RIPLEY 269645 0977 025707 10/5 1104.6235 Fuel, Lubricants, Additives Patrolling/Traffic 30.79 KWIK TRIP-FUEL --- SWAT RIPLEY 269646 0977 084356 10/5 1104.6425 Mobile Equipment Repair Labor Patrolling/Traffic 11.69 EL MIRADOR, ICMA DINNER 269744 1104 000589 10/22 0201.6476 Conferences/Meetings/Training General & Admn-Admn 14.69 LA TAPENADE, ICMA DINNER 269740 1104 018858 10/25 0201.6476 Conferences/Meetings/Training General & Admn-Admn 25.00 DELTA, BAGGAGE FEE 269742 1104 030085 10/23 0201.6476 Conferences/Meetings/Training General & Admn-Admn 7.52 MARRIOTT, ICMA BKFT 269743 1104 052044 10/23 0201.6476 Conferences/Meetings/Training General & Admn-Admn 5.95 MARRIOTT, ICMA BKFT 269745 1104 070928 10/22 0201.6476 Conferences/Meetings/Training General & Admn-Admn 16.07 FRANK, ICMA LUNCH 269741 1104 071476 10/25 0201.6476 Conferences/Meetings/Training General & Admn-Admn 13.66 CASA RIO, ICMA LUNCH 269746 1104 083138 10/21 0201.6476 Conferences/Meetings/Training General & Admn-Admn 392.28 MARRIOTT, ICMA CONF 269769 1104 096663 10/25 0201.6476 Conferences/Meetings/Training General & Admn-Admn 25.00 DELTA, BAGGAGE FEE 269747 1104 097693 10/20 0201.6476 Conferences/Meetings/Training General & Admn-Admn 135.54 OLIVES-MANKATO TRIP 269808 1112 001834 10/12 0201.6477 Local Meeting Expenses General & Admn-Admn 8.93 STARBUCKS-BREAKFAST ICMA CONF 269813 1112 004750 10/22 0201.6476 Conferences/Meetings/Training General & Admn-Admn 6.50 STARBUCKS-BREAKFAST ICMA CONF 269785 1112 011668 0201.6476 Conferences/Meetings/Training General & Admn-Admn 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 26Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 10/24 25.00 DELTA-BAGGAGE FEE-OSBERG 269811 1112 018345 10/25 0201.6476 Conferences/Meetings/Training General & Admn-Admn 785.00 INTERNATION-ICMA REG OSBERG 269807 1112 020951 10/6 0201.6476 Conferences/Meetings/Training General & Admn-Admn 3.52 STARBUCKS-BREAKFAST ICMA CONF 269814 1112 032121 10/23 0201.6476 Conferences/Meetings/Training General & Admn-Admn 25.00 DELTA-BAGGAGE FEE-OSBERG 269809 1112 050834 10/20 0201.6476 Conferences/Meetings/Training General & Admn-Admn 22.08 MADDOGS PUB-LUNCH ICMA CONF 269810 1112 063791 10/25 0201.6476 Conferences/Meetings/Training General & Admn-Admn 261.57 MARRIOTT TX-REIMBURSE MENT 269801 1112 068063 10/26 9001.2250 Escrow Deposits General Fund 1,046.03 MARRIOTT TX-ICMA CONF OSBERG 269801 1112 068063 10/26 0201.6476 Conferences/Meetings/Training General & Admn-Admn 132.49 AMAZON - MARKET FEST BANDSHELL 269697 1171 091741 10/26 3061.6227 Recreation Equipment/Supplies Market Fest 8.00 PARKING AT DATA PRACTICE TRAIN 269695 1338 012189 11/1 0401.6353 Personal Auto/Parking General & Admn-City Clerk 53.84 WINNESOTA-COURIER ON 9-22-17 269701 1338 097924 10/13 0901.6535 Other Contractual Services Gen & Admin-Communications 59.94 CURTAIN CALLTEAM COMP COSTUMES 269677 1423 004194 10/9 6611.6220 Operating Supplies - General Learn To Skate 103.50 AMAZON-TEAM COMP COSTUMES 269653 1423 022849 11/1 6611.6220 Operating Supplies - General Learn To Skate 273.86 EPIC SPORTS-TEAM COMP COSTUMES 269651 1423 046577 10/24 6611.6220 Operating Supplies - General Learn To Skate 229.90 CURTAINCALL-TEAM COMP COSTUMES 269679 1423 051545 10/10 6611.6220 Operating Supplies - General Learn To Skate 130.98 REVDANCE-TEAM COMP COSTUMES 269678 1423 054025 10/10 6611.6220 Operating Supplies - General Learn To Skate 139.92 CURTAIN CALL-TEAMCOMP COSTUMES 269650 1423 056397 10/17 6611.6220 Operating Supplies - General Learn To Skate 119.60 JCPENNEY-TEAM COMP COSTUMES 269652 1423 056780 10/24 6611.6220 Operating Supplies - General Learn To Skate 134.85 AMAZON-TEAM COMP COSTUMES 269655 1423 080703 11/6 6611.6220 Operating Supplies - General Learn To Skate 109.55 AMAZON-TEAM COMP COSTUMES 269654 1423 087392 11/2 6611.6220 Operating Supplies - General Learn To Skate 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 27Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 58.74 OFFICE SUPPLY INC.-SUPPLIES 269676 1423 090352 10/9 6611.6210 Office Supplies Learn To Skate 16.47 CUB FOODS: F&B 269799 1696 016113 10/6 6831.6855 Merchandise for Resale Food and Beverage 10.47 KOWALSKIS: CONCESSIONS 269798 1696 035631 10/6 6806.6855 Merchandise for Resale Concessions 5.00-BEST BUY- DVD EXCHANGE 269768 1958 10/16 1223.6215 Reference Materials Training Fire & EMS 13.71 MACS-CONFERENCE MEALS 269739 1958 013697 10/20 1223.6476 Conferences/Meetings/Training Training Fire & EMS 15.45 CHECKERS- CONFERENCE MEAL 269763 1958 015681 10/12 1223.6476 Conferences/Meetings/Training Training Fire & EMS 38.50 LANIER- PARKING 269765 1958 024476 10/20 1223.6353 Personal Auto/Parking Training Fire & EMS 34.58 SAMMYS-CONFERENCE MEALS 269735 1958 035875 10/11 1223.6476 Conferences/Meetings/Training Training Fire & EMS 51.28 VILLAGGIO-CONFERENCE MEALS 269734 1958 041153 10/10 1223.6476 Conferences/Meetings/Training Training Fire & EMS 41.25 EXXON- CONFERENCE FUEL 269732 1958 041450 10/9 1223.6353 Personal Auto/Parking Training Fire & EMS 309.12 HOLIDAY INN-CONFERENCE KIP 269738 1958 055289 10/12 1223.6476 Conferences/Meetings/Training Training Fire & EMS 49.98 BEST BUY- DVD WRITER 269764 1958 056245 10/16 1221.6238 Communication System Parts Administration-Fire 37.19 TILTEDKILT-CONFERENCE MEALS 269731 1958 067289 10/9 1223.6476 Conferences/Meetings/Training Training Fire & EMS 309.12 HOLIDAY INN-CONFERENCE GINA 269737 1958 078765 10/12 1223.6476 Conferences/Meetings/Training Training Fire & EMS 18.27 ELPATRON-CONFERENCE MEALS 269733 1958 089274 10/10 1223.6476 Conferences/Meetings/Training Training Fire & EMS 13.91 BURGERKING-CONFERENCE MEALS 269736 1958 094333 10/11 1223.6476 Conferences/Meetings/Training Training Fire & EMS 265.48 KAHLER-HOTEL/CHIEF CONFERENCE 269710 1958 095888 10/21 1223.6476 Conferences/Meetings/Training Training Fire & EMS 36.41 CITYCAFE-CONFERENCE MEAL 269766 1958 096617 10/20 1223.6476 Conferences/Meetings/Training Training Fire & EMS 821.13 BESTBUY-CAMERA NDTA 269767 1958 098416 10/23 1222.6320 Instructors Northern Dakota Trng Academy 15.75 WALMART APPLES FOR PRESCHOOL 269698 1987 004462 10/8 3057.6227 Recreation Equipment/Supplies Preschool Programs 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 28Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 12.13 WALMART SNACKS FOR PRESCHOOL 269700 1987 032533 10/15 3057.6227 Recreation Equipment/Supplies Preschool Programs 62.58 WALMART-MINI PUMPKINS & WATER 269699 1987 048956 10/12 3057.6227 Recreation Equipment/Supplies Preschool Programs 79.27 WEBSTAURANT STORE: B-DAY PARTY 269793 2030 021422 10/24 6805.6220 Operating Supplies - General Birthday Parties 33.82 HY VEE: MEETING F&B 269794 2030 022421 10/30 6831.6855 Merchandise for Resale Food and Beverage 87.89 PARTY CITY 269626 2232 002118 10/20 6805.6220 Operating Supplies - General Birthday Parties 10.47 KOWALSKI'S 269627 2232 025321 10/23 6806.6855 Merchandise for Resale Concessions 26.94 CUB FOODS 269609 2232 032072 11/2 6831.6855 Merchandise for Resale Food and Beverage 17.46 CUB FOODS 269625 2232 046660 10/20 6831.6855 Merchandise for Resale Food and Beverage 24.93 CUB FOODS 269625 2232 046660 10/20 6806.6855 Merchandise for Resale Concessions 265.55 CUB FOODS 269622 2232 055653 10/16 6831.6855 Merchandise for Resale Food and Beverage 10.47 KOWALSKI'S 269631 2232 056049 10/30 6806.6855 Merchandise for Resale Concessions 45.13 CUB FOODS 269621 2232 057620 10/16 1001.6319 Medical Services - Other General/Admn-Human Resources 62.87 CUB FOODS 269632 2232 061694 10/30 6831.6855 Merchandise for Resale Food and Beverage 5.00 CUB FOODS 269630 2232 073709 10/27 6806.6855 Merchandise for Resale Concessions 133.30 CUB FOODS 269630 2232 073709 10/27 6831.6855 Merchandise for Resale Food and Beverage 29.93 CUB FOODS 269633 2232 075646 11/1 6831.6855 Merchandise for Resale Food and Beverage 10.47 KOWALSKI'S 269634 2232 076288 11/2 6806.6855 Merchandise for Resale Concessions 5.02 KOWALSKI'S 269629 2232 081632 10/26 6831.6855 Merchandise for Resale Food and Beverage 10.47 KOWALSKI'S 269629 2232 081632 10/26 6806.6855 Merchandise for Resale Concessions 385.14 FUN EXPRESS 269628 2232 085152 6805.6220 Operating Supplies - General Birthday Parties 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 29Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 10/25 10.47 KOWALSKI'S 269623 2232 085467 10/19 6806.6855 Merchandise for Resale Concessions 98.59 UNIV MERC-USALANYARDS 269624 2232 088733 10/20 6808.6855 Merchandise for Resale Mdse for Resale 69.80 KOWALSKI'S 269610 2232 090310 11/3 6806.6855 Merchandise for Resale Concessions 64.07 CITY CAFE LUNCH KIP, DARRIN ,M 269750 2281 006915 10/19 1223.6476 Conferences/Meetings/Training Training Fire & EMS 40.08 DOOLITTLES MN STATE CHIEFS 269748 2281 037275 11/2 1221.6477 Local Meeting Expenses Administration-Fire 528.42 DOUBLE TREE CHIEFS MIKE HOTEL 269753 2281 063779 10/22 1223.6476 Conferences/Meetings/Training Training Fire & EMS 7.50 LANIER PARKING STATE CHIEF 269752 2281 067715 10/18 1223.6353 Personal Auto/Parking Training Fire & EMS 55.64 HOME DEPOT VAC FILTERS 269749 2281 080425 10/26 1221.6535 Other Contractual Services Administration-Fire 28.61 CUB SHARED SERVCE MTG 269751 2281 088540 10/12 1221.6477 Local Meeting Expenses Administration-Fire 29.99 SIMPLEINOUT SCHEDULING FEE 269540 2339 041825 10/15 9695.6479 Dues and Subscriptions Dakota Co Drug Task Force 17.12 EASYKEYS KEY FOR TEMP LOCKERS 269541 2339 050619 10/26 9695.6210 Office Supplies Dakota Co Drug Task Force 11.04 USPS CERT LETTERS TO SCOTT CNT 269542 2339 053964 10/31 9695.6346 Postage Dakota Co Drug Task Force 24.25 WALMART-KITCHEN TRAILER SUPP.269756 2406 010133 10/6 1228.6230 Repair/Maintenance Supplies-Ge Inspection and Prevention 60.68 HOME DEPOT-FIRE PREV. SUPPLIES 269757 2406 096976 10/6 1228.6226 Public Safety Supplies Inspection and Prevention 30.00 ACE HARDWARE-SAW REPAIR 269758 2406 098729 10/19 1224.6230 Repair/Maintenance Supplies-Ge Engineer 35.00 WALL STREET NEWSPAPER 269805 2601 013433 10/21 0501.6479 Dues and Subscriptions General & Admn-Finance 118.80 KOWALSKIS-COUNCIL MEAL 269804 2601 044599 10/13 0101.6477 Local Meeting Expenses Legislative/Policy Development 113.86 DAVANNIS-COUNCIL MEAL 269802 2601 060576 10/10 0101.6477 Local Meeting Expenses Legislative/Policy Development 127.52 CTRY INN SUITES-MN MAYORS MTG 269812 2601 063260 10/12 0101.6476 Conferences/Meetings/Training Legislative/Policy Development 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 30Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 117.74 KOWALSKIS-COUNCIL MEAL 269806 2601 082750 11/2 0101.6477 Local Meeting Expenses Legislative/Policy Development 7.98 CUB FOODS-COUNCIL MEAL 269803 2601 099956 10/10 0101.6477 Local Meeting Expenses Legislative/Policy Development 1,233.56 MARRIOTT IACP HOTEL 1 OFFCR 269681 2642 008840 10/25 1101.6476 Conferences/Meetings/Training General/Admn-Police 99.72 KABUKI IACP CONF DINNER 4 OFFC 269666 2642 017486 10/20 1101.6476 Conferences/Meetings/Training General/Admn-Police 8.29 CHICK FIL A IACP LUNCH 1 269680 2642 062175 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 12.25 ORIGNAL TURKEY IACP LUNCH 1 269668 2642 066221 10/23 1101.6476 Conferences/Meetings/Training General/Admn-Police 32.86 PANERA BREAD IACP BREAKFAST 4 269669 2642 066749 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 43.39 SUBWAY IACP CONF 4 OFFICERS 269665 2642 079120 10/20 1101.6476 Conferences/Meetings/Training General/Admn-Police 48.00 HARD ROCK IACP DINNER 2 OFFCRS 269667 2642 093288 10/22 1101.6476 Conferences/Meetings/Training General/Admn-Police 30.00 MAPLINE 269559 2881 000320 10/19 9695.6479 Dues and Subscriptions Dakota Co Drug Task Force 10.99 AMAZON PRIME MEMBERSHIP 269539 2881 098335 10/28 9695.6479 Dues and Subscriptions Dakota Co Drug Task Force 5.04-HALLOWEEN TAX REFUND 269561 3196 11/5 3063.6227 Recreation Equipment/Supplies Seasonal Special Events 17.62-HYVEE-HALLOWEEN SUPPLY RETURN 269567 3196 007093 10/30 3063.6227 Recreation Equipment/Supplies Seasonal Special Events 300.00-FUNJUMPS-HALLOWEEN JUMPERS 269569 3196 031048 10/23 3063.6227 Recreation Equipment/Supplies Seasonal Special Events 300.00 FUNJUMPS-HALLOWEEN JUMPERS 269569 3196 031048 10/23 3063.6227 Recreation Equipment/Supplies Seasonal Special Events 300.00 FUNJUMPS-HALLOWEEN JUMPERS 269569 3196 031048 10/23 3063.6227 Recreation Equipment/Supplies Seasonal Special Events 18.96 HYVEE-MOTHER SON EVENT SUPPLIE 269568 3196 037629 10/30 3065.6227 Recreation Equipment/Supplies Special Events Cooperatives 34.91 HOBBYLOBBY-HALLOWEEN SUPPLIES 269565 3196 041277 10/25 3063.6227 Recreation Equipment/Supplies Seasonal Special Events 98.90 HYVEE-HALLOWEEN SUPPLIES 269566 3196 043891 10/29 3063.6227 Recreation Equipment/Supplies Seasonal Special Events 495.00 COMMANDEDGE-CAR SHOW TROPHIES 269562 3196 045593 10/16 3061.6227 Recreation Equipment/Supplies Market Fest 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 31Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 17.00 DOLLARTREE-HALLOWEEN SUPPLIES 269564 3196 073171 10/25 3063.6227 Recreation Equipment/Supplies Seasonal Special Events 51.04 WALMART-HALLOWEEN SUPPLIES 269563 3196 096662 10/25 3063.6227 Recreation Equipment/Supplies Seasonal Special Events 78.77 GOTPRINT-PRINTING OPEN SKATE 269656 3330 025896 10/12 6601.6370 General Printing and Binding General/Administrative-Arena 33.86 AMAZON-A/V - R AND R FUND 269657 3330 072530 10/12 6617.6660 Office Furnishings & Equipment Capital Replacement (cr1114) 45.64 MICHAELS AH PROG SUPPLY 269724 3968 052648 11/4 3081.6227 Recreation Equipment/Supplies Arts & Humanities Council 21.74 CUB AH PROG SUPPLY 269721 3968 055436 10/17 3081.6227 Recreation Equipment/Supplies Arts & Humanities Council 18.82 HYVEE-AH PROGRAM SUPPLIES 269719 3968 057076 10/13 3092.6227 Recreation Equipment/Supplies CDBG - Seniors 36.64 DELPHI AH PROG SUPPLIES 269723 3968 077864 10/26 3081.6227 Recreation Equipment/Supplies Arts & Humanities Council 362.20 DELPHI AH PROG SUPPLIES 269720 3968 085089 10/16 3081.6227 Recreation Equipment/Supplies Arts & Humanities Council 17.47 WALMART AH PROG SUPPLY 269722 3968 099662 10/24 3081.6227 Recreation Equipment/Supplies Arts & Humanities Council 135.00-MINNESOTA GIS/LIS CONSORTIUM 269730 3987 00000N 10/16 6103.6476 Conferences/Meetings/Training Training & Education 115.00 MN FIRE SVCS CERT -CHRIS HALL 269702 3993 004126 10/23 1223.6476 Conferences/Meetings/Training Training Fire & EMS 390.00 MN STATE COLLGES -CHRIS HALL 269703 3993 009072 10/20 1223.6476 Conferences/Meetings/Training Training Fire & EMS 390.00 MN STATE COLLGES -MIKE WINTERS 269704 3993 011052 10/20 1223.6476 Conferences/Meetings/Training Training Fire & EMS 390.00 MN STATE COLLGES DEREK DEGROTE 269705 3993 026019 10/18 1223.6476 Conferences/Meetings/Training Training Fire & EMS 390.00 MN STATE COLLGES -TIM KELLER 269706 3993 040247 10/13 1223.6476 Conferences/Meetings/Training Training Fire & EMS 1,170.00 MARSHALL,FRANKENFELD,REDDINGER 269707 3993 049510 10/11 1223.6476 Conferences/Meetings/Training Training Fire & EMS 75.00 WILDCATS-FLAG FOOTBALL AWARD 269709 4239 033383 10/18 3052.6227 Recreation Equipment/Supplies Football 25.00 AMER AIR-WATERPARK CONF BAGS 269717 4288 006862 10/17 6716.6476 Conferences/Meetings/Training General Administration 72.00 PARKING FOR WATERPARK CONF 269776 4288 023134 6716.6476 Conferences/Meetings/Training General Administration 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 32Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 10/20 25.00 AMER AIR-WATERPARK CONF BAGS 269718 4288 048559 10/19 6716.6476 Conferences/Meetings/Training General Administration 15.34 HMS-FOOD- WATERPARK CONF 269777 4288 063116 10/19 6716.6476 Conferences/Meetings/Training General Administration 372.90 HILTON-WATERPARK CONF HOTEL 269775 4288 066715 10/20 6716.6476 Conferences/Meetings/Training General Administration 19.05 BROTHER JIMMY'- WATERPARK CONF 269716 4288 072356 10/19 6716.6476 Conferences/Meetings/Training General Administration 21.56 WALMART-LAUNDRY DETERGENT 269660 4320 004576 10/23 6827.6220 Operating Supplies - General Building Maintenance 21.62 WALMART-SHOP SUPPLIES 269659 4320 009878 10/11 3304.6241 Shop Materials Bldg/Facilities Maintenance 60.00 DEPTOF LABOR-BOILER LIC-SIPPER 269658 4320 052033 10/10 6827.6480 Licenses, Permits and Taxes Building Maintenance 207.69 UNIQUE REPAIR-WASHER REPAIRS 269661 4320 094818 11/1 3313.6535 Other Contractual Services Fire Buildings 23.59 AMAZON: FITNESS EQUIP 269795 4406 010573 10/6 6807.6227 Recreation Equipment/Supplies Fitness Center 119.87 AMAZON: FITNESS EQUIP 269797 4406 052952 11/1 6807.6227 Recreation Equipment/Supplies Fitness Center 24.44 AMAZON: FITNESS EQUIP 269796 4406 067505 11/1 6807.6227 Recreation Equipment/Supplies Fitness Center 49.17 CHUCK&DON'S DOG FOOD AND BAGS 269543 4670 052499 10/17 9695.6226 Public Safety Supplies Dakota Co Drug Task Force 13.26 PANERA-CHAPLAIN MEETING 269690 4683 017414 10/10 1101.6476 Conferences/Meetings/Training General/Admn-Police 5.37 AHLMAN'S-GUN REPAIR SUPPLIES 269670 4683 027785 11/2 1104.6228 Ammunition Patrolling/Traffic 4.50 UST PARKING-CAREER FAIR 269691 4683 037541 10/10 1101.6353 Personal Auto/Parking General/Admn-Police 150.00 CHILDRENS-J. ONDREY TRAINING 269694 4683 041012 10/24 1104.6476 Conferences/Meetings/Training Patrolling/Traffic 24.76 GREEN MILL-3 TRAINING MEALS 269692 4683 044811 10/11 1101.6476 Conferences/Meetings/Training General/Admn-Police 10.00 UOFM-CAREER FAIR PARKING FEE 269693 4683 050994 10/20 1101.6353 Personal Auto/Parking General/Admn-Police 299.94 TARGET-CLERICAL HEADPHONES 269671 4683 068872 11/3 1107.6212 Office Small Equipment Support Services 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 33Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 95.00 MNSU-CAREER FAIR FEE MSU 269672 4683 094688 11/3 1101.6310 Professional Services-General General/Admn-Police 24.62 REDS SAVOY PIZZA 269714 4872 001031 10/24 0720.6477 Local Meeting Expenses General Admin-Planning & Zonin 220.00 EB VADNAIS HEIGHTS-WHEELER 269715 4872 001316 10/30 0801.6476 Conferences/Meetings/Training General & Admn-Protective Insp 60.00 GTS-LAND USE TRNG SAGSTETTER 269712 4872 013331 10/11 0720.6477 Local Meeting Expenses General Admin-Planning & Zonin 25.00 DAK CTY REG-LEGIS BKFST HUTMAC 269713 4872 094140 10/23 0720.6477 Local Meeting Expenses General Admin-Planning & Zonin 33.00 MN CTY ATTY ASSOC-STATUTE BOOK 269649 4884 047523 11/2 1104.6215 Reference Materials Patrolling/Traffic 200.00 HEALTHPARTNERS-NEGOTIATOR TRNG 269648 4884 080058 10/31 1104.6476 Conferences/Meetings/Training Patrolling/Traffic 59.96 SAFARILAND-SWAT GLOVES 269620 4926 015673 10/30 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 149.94 CABELA'S-SWAT GLOVES 269647 4926 078712 10/31 1104.6224 Clothing/Personal Equipment Patrolling/Traffic 9.64 TACO JOHNS SWAT LUNCH 269682 4934 045972 10/5 1104.6476 Conferences/Meetings/Training Patrolling/Traffic 31.10 AMAZON BINOCULARS 269684 4959 038849 10/20 1105.6212 Office Small Equipment Investigation/Crime Prevention 295.81 AMAZON CAMERA EQUIP 269591 4959 042730 10/21 1105.6212 Office Small Equipment Investigation/Crime Prevention 16.90 AMAZON CAMERA EQUIP 269687 4959 042826 10/24 1105.6212 Office Small Equipment Investigation/Crime Prevention 284.74 AMAZON BINOCULARS 269686 4959 046552 11/4 1105.6212 Office Small Equipment Investigation/Crime Prevention 19.99 AMAZON BINOCULARS 269685 4959 057806 10/21 1105.6212 Office Small Equipment Investigation/Crime Prevention 319.62 GALLS DOOR RAM 269683 4959 082506 10/18 1105.6212 Office Small Equipment Investigation/Crime Prevention 1,080.00 INDUS SAF-SWAT RESPIRATOR CANS 269689 4975 082390 11/3 1104.6226 Public Safety Supplies Patrolling/Traffic 239.10 AMAZON-BATTERY CABLES 269688 4975 095992 10/31 1105.6220 Operating Supplies - General Investigation/Crime Prevention 505.00 GFOA - APP FOR CAFR PROGRAM 269696 4991 042569 10/11 0501.6475 Miscellaneous General & Admn-Finance 147.00 MN REC&PARK ASSOC-3 SEMINARS 269663 5412 072267 3001.6477 Local Meeting Expenses General/Admn-Recreation 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 34Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 10/31 89.00 VOLGISTICS-MONTHLY FEE 269662 5412 075853 10/21 3001.6475 Miscellaneous General/Admn-Recreation 20.94 CASHREGISTERSTORE-KEYS 269792 5486 085895 10/31 3121.6220 Operating Supplies - General Winter Facility Mtn/Setup 38.63 UBER --- TRIP TO AIRPORT 269608 5528 006958 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 189.00 LIFELINE-2018 COMM PROSHEK 269603 5528 007520 11/2 9001.1431 Prepaid Expenses - Current General Fund 60.00 AMER AIR-BAGGAGE --IACP CONF 269615 5528 013123 10/20 1101.6476 Conferences/Meetings/Training General/Admn-Police 25.00 AMER AIR-BAGGAGE --- IACP CONF 269595 5528 015552 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 38.64 TAXI FROM AIRPORT -- IACP CONF 269590 5528 020630 10/20 1104.6353 Personal Auto/Parking Patrolling/Traffic 1,233.56 MARRIOTT IACP CONF. NEW 269597 5528 021019 10/25 1101.6476 Conferences/Meetings/Training General/Admn-Police 7.32 PANERA-BREAKFAST IACP CONF.269619 5528 025634 10/23 1101.6476 Conferences/Meetings/Training General/Admn-Police 102.26 B.WESTERN BCA LEADERS CONF 269600 5528 033331 10/11 1101.6476 Conferences/Meetings/Training General/Admn-Police 102.26 B WESTERN---BCA LEADERS CONF 269601 5528 037781 10/11 1101.6476 Conferences/Meetings/Training General/Admn-Police 55.14 WHITE HORSE DINNER X3 BCA LDSH 269599 5528 040592 10/10 1101.6476 Conferences/Meetings/Training General/Admn-Police 25.00 AMER AIR-BAGGAGE --- IACP CONF 269592 5528 042947 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 25.00 AMER AIR-BAGGAGE -- IACP CONF 269616 5528 046384 10/20 1104.6476 Conferences/Meetings/Training Patrolling/Traffic 60.00 AMER AIR-BAGGAGE --- IACP CONF 269594 5528 052295 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 52.92 PANERA-LUNCH X4 IACP CONF.269618 5528 053644 10/22 1101.6476 Conferences/Meetings/Training General/Admn-Police 4.00 UBER TIP --- TRIP TO AIRPORT 269605 5528 056842 10/24 1104.6353 Personal Auto/Parking Patrolling/Traffic 25.00 AMER AIR-BAGGAGE --- IACP CONF 269593 5528 060322 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 3.00 PARKING --- ST. THOMAS UNIV.269607 5528 067800 10/9 1104.6353 Personal Auto/Parking Patrolling/Traffic 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 35Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 1,233.56 MARRIOTT IACP CONF. AARON M.269596 5528 070736 10/25 1101.6476 Conferences/Meetings/Training General/Admn-Police 8.08 CHICKFILA-LUNCH X1- IACP CONF.269604 5528 077900 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 102.26 B WESTERN---BCA LEADERS CONF 269602 5528 087222 10/11 1101.6476 Conferences/Meetings/Training General/Admn-Police 25.00 AMER AIR-BAGGAGE -- IACP CONF.269613 5528 090214 10/20 1101.6476 Conferences/Meetings/Training General/Admn-Police 25.00 STI INC-GPS TRAKCER 269598 5528 090946 10/26 1105.6457 Machinery & Equipment-Rental Investigation/Crime Prevention 25.00 AMER AIR-BAGGAGE -- IACP CONF 269614 5528 091247 10/20 1101.6476 Conferences/Meetings/Training General/Admn-Police 150.00 NOBLE MEMBERSHIP 269606 5528 093046 10/6 1104.6479 Dues and Subscriptions Patrolling/Traffic 55.50 DOWN HOME-BRKFST X4 IACP CONF.269617 5528 094953 10/21 1104.6476 Conferences/Meetings/Training Patrolling/Traffic 62.93 AMAZON: VGA CORDS 269771 5688 004890 10/30 6802.6220 Operating Supplies - General Banquet Room 550.00 WELCOA: WELLNESS MBRSHP 269770 5688 015058 10/24 1001.6319 Medical Services - Other General/Admn-Human Resources 13.83 FEDEX- POSTAGE 269762 6348 002391 11/3 1221.6346 Postage Administration-Fire 149.63 HOME DEPOT -TRANING SUPPLIES 269759 6348 020621 10/13 1223.6220 Operating Supplies - General Training Fire & EMS 2.77 HOME DEPOT- TRAINING SUPPLIES 269760 6348 029623 10/25 1223.6220 Operating Supplies - General Training Fire & EMS 29.97 HOMEDEPOT-TRAINING SUPPLIES 269674 6348 058104 10/16 1223.6220 Operating Supplies - General Training Fire & EMS 14.97 HOME DEPOT - MISC STATION SUPP 269761 6348 078747 10/31 1225.6230 Repair/Maintenance Supplies-Ge Fire / EMS Equipment 10.00 IMPARK- TZD CONF PKG 269822 6565 006160 10/26 2010.6476 Conferences/Meetings/Training General Engineering 105.00 AMER FISHERIES SOC- ANNL DUES 269825 6565 007512 10/20 6501.6479 Dues and Subscriptions G/A - Water Quality 10.00 IMPARK- TZD CONF PKG 269823 6565 016802 10/27 2010.6476 Conferences/Meetings/Training General Engineering 240.00 UOFMCONTED- CEAM ANNUAL DUES 269800 6565 018018 11/3 2010.6479 Dues and Subscriptions General Engineering 1,280.00 UOFMCONTED- CEAM ANNUAL MTG RE 269800 6565 018018 2010.6476 Conferences/Meetings/Training General Engineering 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 36Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 11/3 120.00 UOFMCONTED- RECERT DW 269820 6565 026206 10/17 2010.6476 Conferences/Meetings/Training General Engineering 14.41 OTTERBOX- PHONE HOLSTER 269824 6565 038116 10/31 2010.6355 Cellular Telephone Service General Engineering 95.00 UOFMCONTED- TZD CONF REGISTRA 269819 6565 059921 10/16 2010.6476 Conferences/Meetings/Training General Engineering 120.00 UOFMCONTED- RECERT TP 269821 6565 065028 10/26 2010.6476 Conferences/Meetings/Training General Engineering 10.99 AMAZON- SCREEN PROTECTOR 269818 6565 098891 10/14 2201.6355 Cellular Telephone Service Gen/Adm-Streets 675.00 CUMMULUS-ADULT LEAGUE ADS 269772 6884 000524 10/9 6614.6357 Advertising/Publication Adult Hockey League 675.00 CUMULUS-ADS FOR MENS LEAGUE 269773 6884 006923 10/17 6614.6357 Advertising/Publication Adult Hockey League 37.02 WALMART-SUPPLIES REPLACEMENTS 269774 6884 084465 11/1 6601.6230 Repair/Maintenance Supplies-Ge General/Administrative-Arena 320.00-APWA CONF-REFUND 269781 7643 10/25 2201.6476 Conferences/Meetings/Training Gen/Adm-Streets 320.00-APWA CONF-REFUND 269783 7643 10/30-1 2201.6476 Conferences/Meetings/Training Gen/Adm-Streets 150.00-APWA WORKSHOP-REFUND 269784 7643 10/30-2 2201.6476 Conferences/Meetings/Training Gen/Adm-Streets 150.00 APWA WORKSHOP-JEFF BROOKER 269782 7643 001707 10/30 2201.6476 Conferences/Meetings/Training Gen/Adm-Streets 266.10 HAMPTON INN-GIS CONFERENCE 269778 7643 020442 10/7 2401.6476 Conferences/Meetings/Training Gen/Adm-Central Services 640.00 APWA CONF-TIM & STREET SUP 269755 7643 028042 10/17 2201.6476 Conferences/Meetings/Training Gen/Adm-Streets 537.00 ESRI - GIS TRAINING -PLUTA 269673 7643 061333 10/26 2401.6476 Conferences/Meetings/Training Gen/Adm-Central Services 300.00 APWA WORKSHOP-TIM & STREET SUP 269779 7643 069195 10/17 2201.6476 Conferences/Meetings/Training Gen/Adm-Streets 255.00 APWA CONF-TIM 269780 7643 084660 10/17 2201.6476 Conferences/Meetings/Training Gen/Adm-Streets 8.22-HOME DEPOT RETURN COUPLINGS 269639 7932 10/30 6239.6260 Utility System Parts/Supplies Lift Station Maintenanc/Repair 55.94-HOME DEPOT-RETURNED TOOL BOXES 269642 7932 10/8 6152.6260 Utility System Parts/Supplies PRS Inspection/Maint/Repair 39.98 NORTHERN TOOL RECEIVER HITCH 269644 7932 002212 10/17 6232.6231 Mobile Equipment Repair Parts Equipment Maintenance/Repair 16.48 HOME DEPOT WETWELL WASHDOWNS 269640 7932 005364 10/30 6239.6260 Utility System Parts/Supplies Lift Station Maintenanc/Repair 205.66 HOME DEPOT METER EXCHANGE 269641 7932 014223 6161.6240 Small Tools Meter Replacement 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 37Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 10/31 32.12 PANERA OFFICE SUPPLIES 269637 7932 017534 10/26 6103.6210 Office Supplies Training & Education 141.20 MENARDS STORM WIER 269635 7932 021328 10/25 6449.6260 Utility System Parts/Supplies Manhole Insp/Mtn/Repair 21.68 PANERA OFFICE SUPPLIES 269636 7932 032800 10/26 6103.6210 Office Supplies Training & Education 388.74 HOME DEPOT COLD STORAGE 269638 7932 036690 10/27 6146.6640 Machinery/Equipment North Plant Building 20.00 DEPT OF LABOR LICENSE-FRANCOIS 269643 7932 049954 10/16 6103.6480 Licenses, Permits and Taxes Training & Education 199.00 PAYPAL-NO RECEIPT 269554 8564 020121 10/11 9701.6270 Computer Software PEG-eligible 99.90 AMAZON-PANTECH HIGH GAIN ANTEN 269551 8564 030465 11/1 9701.6680 Mobile Equipment PEG-eligible 93.74 WALMART-LATCH TOTES FOR GEAR 269548 8564 033630 11/1 9701.6220 Operating Supplies - General PEG-eligible 74.98 PAYPAL-NO RECEIPT 269553 8564 043719 10/9 9701.6220 Operating Supplies - General PEG-eligible 45.98 BATTERIESPLUS 12VOLT BATT E-TV 269546 8564 057300 10/11 9701.6220 Operating Supplies - General PEG-eligible 4,174.99 NEWTEK-TVCAMERA FACEBK LIVE 269547 8564 069830 11/1 9701.6640 Machinery/Equipment PEG-eligible 138.45 WALMART-BUNGEES&WET DRYVAC ETV 269549 8564 083016 10/11 0901.6220 Operating Supplies - General Gen & Admin-Communications 698.00 DIGITALJUICE-LED LIGHT KIT ETV 269550 8564 087733 10/9 9701.6640 Machinery/Equipment PEG-eligible 9.99 DROPBOX-NO RECEIPT 269552 8564 093469 10/6 9701.6220 Operating Supplies - General PEG-eligible 10.99 AMAZON PRIME-NO RECEIPT 269555 8564 099229 10/15 9701.6475 Miscellaneous PEG-eligible 83.55 EDIBLE ARRANGE SENIORS 269572 8588 008221 10/7 3078.2250 Escrow Deposits Senior Citizens 4.27 OTCSENIOR VOTER BOX 269560 8588 009758 10/18 3078.6227 Recreation Equipment/Supplies Senior Citizens 168.00 EAGLE CNTR SENIORS 269587 8588 043188 10/12 3078.6328 Special Events/Admission Fees Senior Citizens 100.00 DAKOTA CTY PARKS-EXTREME TRIP 269571 8588 046912 10/7 3075.6328 Special Events/Admission Fees CDBG - Teens 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 38Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 196.00 CHOCOLATE ESCAPE-SENIOR TRIP 269570 8588 051554 10/12 3078.6227 Recreation Equipment/Supplies Senior Citizens 280.00 MILLCITY ADMISSION 269589 8588 066747 10/26 3078.6328 Special Events/Admission Fees Senior Citizens 405.00 SLIPPERYS-SENIOR TRIP 269573 8588 078427 10/12 3078.6227 Recreation Equipment/Supplies Senior Citizens 6.75 MORNING GLORY MEETING 269588 8588 091653 10/19 3001.6476 Conferences/Meetings/Training General/Admn-Recreation 69.99 QUALITY LOGO - SENIOR PASSES 269675 8676 056209 11/3 3078.6227 Recreation Equipment/Supplies Senior Citizens 14.00 CRAGUNS-CABANA CAFE - MRPA 269664 8676 072201 10/13 3001.6476 Conferences/Meetings/Training General/Admn-Recreation 173.09-HOLIDAY INN-SHRM CONFERENCE 269582 9382 10/9 1001.6476 Conferences/Meetings/Training General/Admn-Human Resources 45.00 TOASTMASTERS MEMBERSHIP DUES 269575 9382 002372 10/23 1001.6479 Dues and Subscriptions General/Admn-Human Resources 173.09 HOLIDAY INN-SHRM CONFERENCE 269581 9382 011834 10/9 1001.6476 Conferences/Meetings/Training General/Admn-Human Resources 194.05 COMFORT SUITES SHRM CONFERENCE 269579 9382 034889 10/10 1001.6476 Conferences/Meetings/Training General/Admn-Human Resources 5.00 DECC PARKING-SHRM CONFERENCE 269585 9382 058629 10/8 1001.6353 Personal Auto/Parking General/Admn-Human Resources 194.05 COMFORT SUITES SHRM CONFERENCE 269577 9382 060555 10/10 1001.6476 Conferences/Meetings/Training General/Admn-Human Resources 344.33 FIRSTSOURCE SOLUTIONS DRUG SCR 269576 9382 061762 10/16 1001.6318 Medical Services - Physical Ex General/Admn-Human Resources 5.00 DECC PARKING-SHRM CONFERENCE 269584 9382 063991 10/9 1001.6353 Personal Auto/Parking General/Admn-Human Resources 200.00 SHRM CONFERENCE BOOKS 269586 9382 080609 10/10 1001.6215 Reference Materials General/Admn-Human Resources 10.00 DECC PARKING-SHRM CONFERENCE 269583 9382 081351 10/10 1001.6353 Personal Auto/Parking General/Admn-Human Resources 100.73 BLACKWOODS CONFERENCE DINNER 269580 9382 086578 10/10 1001.6476 Conferences/Meetings/Training General/Admn-Human Resources 194.05 COMFORT SUITES SHRM CONFERENCE 269578 9382 099965 10/10 1001.6476 Conferences/Meetings/Training General/Admn-Human Resources 99.00-AMAZON PRIME 269708 9493 10/18 3081.6220 Operating Supplies - General Arts & Humanities Council 2.24 MN POST BOARD-SERVICE FEE 269816 9807 008926 10/9 1104.6479 Dues and Subscriptions Patrolling/Traffic 90.00 MN POST BOARD-KENT 269817 9807 013293 1104.6479 Dues and Subscriptions Patrolling/Traffic 11/30/2017City of Eagan 17:14:10R55CKR2LOGIS101 39Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/1/201711/27/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20173563 11/30/2017 121803 US BANK - AUTOPAY Continued... 10/20 90.00 MN POST BOARD-DURUMSGAARD 269815 9807 028527 10/9 1104.6479 Dues and Subscriptions Patrolling/Traffic 2.24 MN POST BOARD-SERVICE FEE 269754 9807 060899 10/20 1104.6479 Dues and Subscriptions Patrolling/Traffic 12.87 ASIAN CHAO-LUNCH MCDONALD-IAC 269727 9807 074901 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 12.87 ASIAN CHAO-LUNCH MACHTEMES-IAC 269726 9807 078488 10/24 1101.6476 Conferences/Meetings/Training General/Admn-Police 50.50 DINICS-LUNCH X 4 IACP 269725 9807 084157 10/21 1101.6476 Conferences/Meetings/Training General/Admn-Police 1,233.56 MARRIOTT-MCDONALD-IACP 269728 9807 087544 10/25 1101.6476 Conferences/Meetings/Training General/Admn-Police 109.90 MN CHIEF'S OF POLICE-GUN PERMT 269729 9807 096346 10/25 1107.6211 Office Printed Material/Forms Support Services 42,580.26 20174224 11/30/2017 100892 ICMA RETIREMENT TRUST 9,716.43 EMPLOYEE CONTRIB & HOLIDAY PR 270196 113017 9592.2031 Ded Pay - ICMA Benefit Accrual 9,716.43 20174225 11/30/2017 100892 ICMA RETIREMENT TRUST 36,781.85 EMPLOYEE CONTRIBUTIONS 270197 113017-1 9592.2031 Ded Pay - ICMA Benefit Accrual 36,781.85 20175667 11/30/2017 147907 SELECT ACCOUNT 1,291.19 FLEX REIMBURSEMENT 270198 113017 9592.2215 Flex Plan Withholding Payable Benefit Accrual 1,291.19 2,404,200.80 Grand Total Payment Instrument Totals Checks 2,361,620.54 EFT Payments 42,580.26 Total Payments 2,404,200.80 11/30/2017City of Eagan 17:14:18R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/1/201711/27/2017 - Company Amount 1,201,419.8109001GENERAL FUND 434.4309116CEDAR GROVE PARKING GARAGE 16,365.7609197ETV 219,043.7309220PUBLIC UTILITIES 27,762.1909221CIVIC ARENA 9,376.6509222CASCADE BAY 38,145.8409223CENTRAL PARK /COMMUNITY CENTER 6,480.4709225FIBER INFRASTRUCTURE FUND 14,282.8509328PARK SYS DEV AND R&R 82,418.0109334CEDARVALE/HWY 13 TIF 9.9509335EQUIPMENT REVOLVING 5,138.3909355MAINTENANCE FACILITY EXPANSION 188,842.2509372REVOLVING SAF-CONSTRUCTION 3,180.8409375MAJOR STREET 2,156.25094772012B Equipment Cert - DS 10,643.2109591RISK MANAGEMENT 529,058.6109592BENEFIT ACCRUAL 49,441.5609695DAK CO DRUG TASK FORCE Report Totals 2,404,200.80 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 2Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195204 12/8/2017 150476 ALLSTREAM Continued... 44.66 TELEPHONE 270205 15023978 0301.6352 Telephone Circuits IT-Gen & Admn 52.76 TELEPHONE 270205 15023978 1221.6347 Telephone Service & Line Charg Administration-Fire 85.74 TELEPHONE 270205 15023978 2460.6347 Telephone Service & Line Charg Building And Grounds 184.66 TELEPHONE 270205 15023978 0501.6347 Telephone Service & Line Charg General & Admn-Finance 217.64 TELEPHONE 270205 15023978 1108.6347 Telephone Service & Line Charg Communications 50.99 TELEPHONE 270205 15023978 9116.6352 Telephone Circuits Cedar Grove Parking Garage 50.99 TELEPHONE 270205 15023978 9116.6352 Telephone Circuits Cedar Grove Parking Garage 51.00 TELEPHONE 270205 15023978 9116.6352 Telephone Circuits Cedar Grove Parking Garage 51.00 TELEPHONE 270205 15023978 9116.6352 Telephone Circuits Cedar Grove Parking Garage 51.00 TELEPHONE 270205 15023978 9116.6352 Telephone Circuits Cedar Grove Parking Garage 51.00 TELEPHONE 270205 15023978 9116.6352 Telephone Circuits Cedar Grove Parking Garage 1.34 TELEPHONE 270205 15023978 6101.6347 Telephone Service & Line Charg Water -Administration 19.79 TELEPHONE 270205 15023978 6101.6347 Telephone Service & Line Charg Water -Administration 41.80 TELEPHONE 270205 15023978 6154.6347 Telephone Service & Line Charg South Plant Building 41.81 TELEPHONE 270205 15023978 6239.6347 Telephone Service & Line Charg Lift Station Maintenanc/Repair 41.81 TELEPHONE 270205 15023978 6239.6347 Telephone Service & Line Charg Lift Station Maintenanc/Repair 41.81 TELEPHONE 270205 15023978 6146.6347 Telephone Service & Line Charg North Plant Building 41.81 TELEPHONE 270205 15023978 6146.6347 Telephone Service & Line Charg North Plant Building 41.81 TELEPHONE 270205 15023978 6146.6347 Telephone Service & Line Charg North Plant Building 41.81 TELEPHONE 270205 15023978 6146.6347 Telephone Service & Line Charg North Plant Building 41.81 TELEPHONE 270205 15023978 6146.6347 Telephone Service & Line Charg North Plant Building 41.81 TELEPHONE 270205 15023978 6154.6347 Telephone Service & Line Charg South Plant Building 41.81 TELEPHONE 270205 15023978 6154.6347 Telephone Service & Line Charg South Plant Building 1.79 TELEPHONE 270205 15023978 6601.6347 Telephone Service & Line Charg General/Administrative-Arena 26.38 TELEPHONE 270205 15023978 6601.6347 Telephone Service & Line Charg General/Administrative-Arena 1.79 TELEPHONE 270205 15023978 6716.6347 Telephone Service & Line Charg General Administration 26.38 TELEPHONE 270205 15023978 6716.6347 Telephone Service & Line Charg General Administration 3.13 TELEPHONE 270205 15023978 6801.6347 Telephone Service & Line Charg General & Administrative 46.17 TELEPHONE 270205 15023978 6801.6347 Telephone Service & Line Charg General & Administrative 2,569.02 195205 12/8/2017 148129 AMAZON 22.49 PLASTIC DROP CLOTHS 270455 BCFJLHESSGK 0501.6210 Office Supplies General & Admn-Finance 87.89 SUPPLIES 270462 BODASLDAMJLU 3066.6227 Recreation Equipment/Supplies Dance/Movement 38.40 TOOLS 270451 BPNWBJRCDWY 2401.6240 Small Tools Gen/Adm-Central Services 59.94 SUPPLIES 270448 BPSOHYNTEYVQ 6154.6210 Office Supplies South Plant Building 52.96 SUPPLIES 270454 BZBHVIIBLYDF 2401.6210 Office Supplies Gen/Adm-Central Services 53.59 FAN FOR BRINE BLDG 270465 CAZZLVYDXDZD 9355.6640 Machinery/Equipment MAINTENANCE FACILITY EXPANSION 16.56 SUPPLIES 270457 CCDDJKNBQZN 0801.6210 Office Supplies General & Admn-Protective Insp 28.92 SUPPLIES 270458 CCXGOLIBRAFU 0720.6210 Office Supplies General Admin-Planning & Zonin 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 3Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195205 12/8/2017 148129 AMAZON Continued... 11.83 SUPPLIES 270459 CIXTWJCXDZQE 0801.6210 Office Supplies General & Admn-Protective Insp 16.64 SUPPLIES 270453 CMFUPWDOLEVZ 0401.6220 Operating Supplies - General General & Admn-City Clerk 12.32 SUPPLIES 270456 COPVCJAWEDQQ 3048.6227 Recreation Equipment/Supplies Adult Softball-Men 14.98 SUPPLIES 270456 COPVCJAWEDQQ 3001.6227 Recreation Equipment/Supplies General/Admn-Recreation 35.00 SUPPLIES 270456 COPVCJAWEDQQ 3076.6227 Recreation Equipment/Supplies Adult Basketball-Men 59.00 SUPPLIES 270456 COPVCJAWEDQQ 3052.6227 Recreation Equipment/Supplies Football 10.70 SUPPLIES 270449 COUPNHVFXQY 6154.6210 Office Supplies South Plant Building 67.96 SUPPLIES 270467 CPAMFELUIMND 3027.6227 Recreation Equipment/Supplies Holz Farm 151.62 SUPPLIES 270466 IIYJCEETYKJM 3073.6239 Park Facility Repair Parts Warming Houses/Rinks 37.49 SUPPLIES 270461 KSGSGJZZDLBF 6501.6220 Operating Supplies - General G/A - Water Quality 57.97 SUPPLIES 270460 LLBTPQUSGLUD 2201.6355 Cellular Telephone Service Gen/Adm-Streets 26.90 SUPPLIES 270450 SDMLOFTHNYHU 6146.6210 Office Supplies North Plant Building 86.46 SUPPLIES 270464 TGBMXEJCSRPD 1104.6220 Operating Supplies - General Patrolling/Traffic 97.90 SUPPLIES 270463 WRSIOYZAKZRW 3066.6227 Recreation Equipment/Supplies Dance/Movement 56.38 SUPPLIES 270452 WXQYPNSWHIHS 6146.6210 Office Supplies North Plant Building 1,103.90 195206 12/8/2017 100058 ANDERSEN INC, EARL F 222.60 SIGN MATERIALS 270255 0116320-IN 2242.6257 Signs & Striping Material Signs-Installation & Mtn 222.60 195207 12/8/2017 148202 APPLE VALLEY COLLISION 3,559.91 CLAIM CA 44906 270256 42221 9591.6386 Insurance Deductible Risk Management 3,559.91 195208 12/8/2017 121083 ASPEN MILLS 31.58 NAMETAG- ITEN 270208 206700 1221.6224 Clothing/Personal Equipment Administration-Fire 121.88 PANTS-STEIN 270206 206907 1221.6224 Clothing/Personal Equipment Administration-Fire 217.40 SHIRTS- CHIEFS 270207 206977 1221.6224 Clothing/Personal Equipment Administration-Fire 370.86 195209 12/8/2017 101609 ASPEN WASTE 76.76 FD WASTE 270444 S1321981-120117 3313.6539 Waste Removal/Sanitation Servi Fire Buildings 44.48 FD WASTE 270445 S1321999-120117 3313.6539 Waste Removal/Sanitation Servi Fire Buildings 47.29 FD WASTE 270446 S1322005-120117 3313.6539 Waste Removal/Sanitation Servi Fire Buildings 248.27 CH/PD WASTE 270443 S1322021-120117 3304.6539 Waste Removal/Sanitation Servi Bldg/Facilities Maintenance 52.65 PD GUN RANGE WASTE 270442 S1322039-120117 3316.6539 Waste Removal/Sanitation Servi Police 135.00 MT WASTE 270447 S1322088-120117 3314.6539 Waste Removal/Sanitation Servi Central Maintenance 543.51 DUMPSTER 270257 S1322104-113017 2401.6539 Waste Removal/Sanitation Servi Gen/Adm-Central Services 1,147.96 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 4Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195209 12/8/2017 101609 ASPEN WASTE Continued... 195210 12/8/2017 146829 AT&T MOBILITY 41.24 10/18/17-11/17/17 270209 287262588400X11 252017 2010.6355 Cellular Telephone Service General Engineering 41.24 10/18/17-11/17/17 270209 287262588400X11 252017 9701.6355 Cellular Telephone Service PEG-eligible 82.48 195211 12/8/2017 142810 BANKERS TITLE LLC 37.61 10297-OVRPMNT 4685 PARKRIDGE 270210 112917 9220.2250 Escrow Deposits Public Utilities 37.61 195212 12/8/2017 100487 BARR ENGINEERING CO 798.50 WATER REUSE PROJECT 270394 23191291.01-3 6113.6310 P1208 Professional Services-General Preparation/ Research/ Writing 798.50 195213 12/8/2017 100016 BAUER BUILT 483.00 UNIT 1117 RO 814 270211 180223102 9001.1415 Inventory - Parts General Fund 483.00 195214 12/8/2017 151018 BEERY, BENJAMIN 8.03 10297-OVRPMNT 1081 NORTHVIEWPK 270212 112917 9220.2250 Escrow Deposits Public Utilities 8.03 195215 12/8/2017 150924 BKJ LAND CO. 95,912.27 CONT 17-05 PMT 1 FINAL 270214 101617 6541.6710 P1243 Project - Contract Capital Proj-Renew&Repl-cr1126 95,912.27 195216 12/8/2017 131767 BOLTON & MENK INC. 1,200.00 PROF SVCS FOR TOPO SURVEY 270213 0210855 8278.6713 Project - Outside Engineering P1278 2018 CMF improvements 1,200.00 195217 12/8/2017 100342 BROCK WHITE CO 1,877.78 UNIT 136 270251 12835379-00 9001.1415 Inventory - Parts General Fund 1,877.78 195218 12/8/2017 151024 BROWN, GORDON 28.74 10297-OVRPMNT 4125 OAKBROOKETR 270232 112917 9220.2250 Escrow Deposits Public Utilities 28.74 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 5Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195219 12/8/2017 146761 BUCHOLZ, MIKE Continued... 55.00 LICENSE / EXAM FEE REIMBURSEME 270397 112017 6401.6480 Licenses, Permits and Taxes Storm Sewer-Administration 55.00 195220 12/8/2017 144447 BUCKENTIN, KRAIG 95.51 10297-OVRPMNT 3217 RED OAK DR 270231 112917 9220.2250 Escrow Deposits Public Utilities 95.51 195221 12/8/2017 102838 BURNET TITLE 182.22 10254-OVRPMNT 1180 KINGLET CT 270258 111517 9220.2250 Escrow Deposits Public Utilities 182.22 195222 12/8/2017 150999 CARLSON, KATHY 103.17 10254-OVRPMNT 2265 JAMES CT 270259 111517 9220.2250 Escrow Deposits Public Utilities 103.17 195223 12/8/2017 144412 CASSIDY-TRICKER INDUSTRIAL SALES INC. 1,515.32 COLD STORAGE 270249 5459270 6146.6640 Machinery/Equipment North Plant Building 1,515.32 195224 12/8/2017 102087 CLAREY'S SAFETY EQUIPMENT 210.00 FIRE GLOVES 270363 174462 1225.6224 Clothing/Personal Equipment Fire / EMS Equipment 210.00 195225 12/8/2017 151008 CLOWARD, JASON 129.95 JASON CLOWARD BOOTS 270243 111817 2201.2115 Clothing Allowance Gen/Adm-Streets 129.95 195226 12/8/2017 151020 COLE, BRYAN 31.76 10297-OVRPMNT 1329 JURDY RD 270233 112917 9220.2250 Escrow Deposits Public Utilities 31.76 195227 12/8/2017 143057 COLUMBIA PIPE AND SUPPLY CO. 30.83 MATERIALS FOR CUSTOMER SERVICE 270246 2541331 6131.6260 Utility System Parts/Supplies Water Customer Service 30.83 195228 12/8/2017 142286 COMCAST 283.51 COMCAST 11/29/17-12/28/17 270253 877210508043374 7-111917 6801.6347 Telephone Service & Line Charg General & Administrative 283.51 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 6Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195229 12/8/2017 142286 COMCAST Continued... 8.44 PD CABLE DEC 2017 270254 877210508005718 1-112017 1104.6569 Maintenance Contracts Patrolling/Traffic 8.44 195230 12/8/2017 100038 COMMERCIAL ASPHALT 414.43 BLACKTOP MATERIAL 270245 171115 6160.6255 Street Repair Supplies Main Maintenance/Repair 414.43 195231 12/8/2017 100040 CONT SAFETY EQUIP 99.24 SAFETY VESTS 270244 446690 2201.6222 Medical/Rescue/Safety Supplies Gen/Adm-Streets 99.24 195232 12/8/2017 147876 COOPER'S RESTAURANT INC 200.00 REFUND LIQUOR OVERPAYMENT 270266 220288 0401.4055 Alcohol General & Admn-City Clerk 200.00 195233 12/8/2017 150880 CORE & MAIN LP 8,040.00 METER EXCHANGE 270247 1122656 6161.6630 Other Improvements Meter Replacement 8,040.00 195234 12/8/2017 150896 CORE & MAIN LP 1,505.79 WELL 17 SWING CHECK 270252 0391280 6148.6260 Utility System Parts/Supplies North Well Field 1,008.40 HIGHRIDGE PRV 270248 0391776 6152.6710 Project - Contract PRS Inspection/Maint/Repair 894.11 HIGHRIDGE PRV 270250 0391953 6152.6710 Project - Contract PRS Inspection/Maint/Repair 3,408.30 195235 12/8/2017 144270 COVERTTRACK GROUP INC. (R) 1,610.00 STEALTH 71229348 & 73076408 270236 24678 9697.6680 Mobile Equipment DCDTF Capital Equipment 88.00 D39250 BATTERY REPLACE 270240 24774 9697.6680 Mobile Equipment DCDTF Capital Equipment 1,698.00 195236 12/8/2017 145374 CURDCO INC. 176.00 CONCESSION RESALE 270242 17-255 6609.6855 Merchandise for Resale Concession Sales/Vending 176.00 195237 12/8/2017 102141 DAK CTY SHERIFF'S OFFICE 604.75 Q3 2017 SUPERVISOR DIFFERENTIA 270241 2017-Q3 TEAM LEAD 9695.6580 Reimb to Cities & Counties Dakota Co Drug Task Force 604.75 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 7Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195238 12/8/2017 148127 DAKOTA COUNTY FINANCIAL SERVICES (R)Continued... 61.06 SEPT 2017 FUEL 270237 00027705 9695.6235 Fuel, Lubricants, Additives Dakota Co Drug Task Force 265.00 2017 EFORMS FEE 270238 00027959 9695.6210 Office Supplies Dakota Co Drug Task Force 326.06 195239 12/8/2017 100050 DAKOTA ELECTRIC 49.54 CARNELIAN LN HOCKEY RINK 270215 128582-4-NOV17 3106.6405 Electricity Structure Care & Maintenance 64.68 HIGHLINE TRAIL STORM 270220 201116-1-NOV17 6439.6408 Electricity-Lift Stations Lift Station Maintenanc/Repair 1,984.41 WELL #19 270221 203725-7-NOV17 6154.6409 Electricity-Wells/Booster Stat South Plant Building 14.00 HEINE CT AERATOR 270222 203785-1-NOV17 6520.6405 Electricity Basin Mgmt-Aeration 33.82 PILOT KNOB WELL SITE RINK 270219 20813-4-NOV17 3106.6405 Electricity Structure Care & Maintenance 40.82 31/WESCOTT SIGNALS 270223 214661-1-NOV17 6301.6407 Electricity-Signal Lights Street Lighting 103.53 TOWERVIEW ROAD 270224 321533-2-NOV17 3106.6405 Electricity Structure Care & Maintenance 39.77 CEDAR GROVE SIGNALS 270225 333642-7-NOV17 6301.6407 Electricity-Signal Lights Street Lighting 247.78 CEDARVALE BLVD LIGHTS 270226 346992-1-NOV17 6301.6406 Electricity-Street Lights Street Lighting 14.11 DENMARK AVE #SLSIGN 270227 405764-2-NOV17 6301.6407 Electricity-Signal Lights Street Lighting 19.95 CHLOE LANE LIFT STATION 270229 472429-0-NOV17 6239.6405 Electricity Lift Station Maintenanc/Repair 1,402.98 4200 BLACKHAWK RD STATION 1 270228 572299-6-NOV17 3313.6405 Electricity Fire Buildings 14.00 RIDGE CLIFF PARK 270216 701337-3-NOV17 3106.6405 Electricity Structure Care & Maintenance 14.00 PILOTKNOB PARK 270217 771545-1-NOV17 3106.6405 Electricity Structure Care & Maintenance 19.36 BERRY RIDGE STORM 270218 895767-7-NOV17 6439.6408 Electricity-Lift Stations Lift Station Maintenanc/Repair 4,062.75 195240 12/8/2017 100405 DAKOTA ELECTRIC ASSOC 356.35 EMERGENCY SIREN 270239 130010-100917 1106.6569 Maintenance Contracts Emergency Preparedness 356.35 195241 12/8/2017 104566 DANSON, LOREN 287.96 DANSON UNIFORM ALLOWANCE 270235 112517 3201.2115 Clothing Allowance Administrative/General 287.96 195242 12/8/2017 130735 DAVIS EQUIPMENT CORPORATION 51.00 CLAMPS FOR BRINE SYS 270230 EI04289 2240.6220 Operating Supplies - General Street Plowing/Sanding 51.00 195243 12/8/2017 100396 DORNSEIF, MARK 99.99 WINTER COAT-DORNSEIF 270267 120317 3170.2115 Clothing Allowance General AdmIn-Parks 99.99 195244 12/8/2017 151022 DURFEE, MICHAEL 30.35 10297-OVRPMNT 4698 PENKWE WAY 270234 112917 9220.2250 Escrow Deposits Public Utilities 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 8Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195244 12/8/2017 151022 DURFEE, MICHAEL Continued... 30.35 195245 12/8/2017 101697 EAGAN CONVENTION & VISITORS BUREAU 81,959.84 OCT LODGING TAX 270268 1017 9001.2210 Due to Convention Bureau General Fund 1,295.45-OCT LODGING TAX 270268 1017 6801.4621 Building Rent General & Administrative 20.00-OCT LODGING TAX 270268 1017 6801.6347 Telephone Service & Line Charg General & Administrative 1.66-OCT LODGING TAX 270268 1017 6801.6347 Telephone Service & Line Charg General & Administrative 1,011.26-OCT LODGING TAX 270268 1017 9337.1386.1 Due from ECVB Community Investment 455.41-OCT LODGING TAX 270268 1017 9337.4613.4 Int on IR-ECVB Community Investment 79,176.06 195246 12/8/2017 100387 EAGAN GENERAL REPAIR 187.50 MACHINING OF FITTINGS FOR LONE 270260 26744 6239.6432 Utility System Repair-Labor Lift Station Maintenanc/Repair 440.00 MATERIALS FOR STORM MH REPAIR 270261 26745 6449.6260 Utility System Parts/Supplies Manhole Insp/Mtn/Repair 627.50 195247 12/8/2017 100060 ECM PUBLISHERS INC 98.16 NOTICE OF PH FOR IMPROVEMENTS 270262 550951 8258.6718 Project - Other Charges P1258 Galaxie Ave 98.16 NOTICE OF PH FOR IMPROVEMENTS 270263 550952 8259.6718 Project - Other Charges P1259 Heine 1st 98.16 NOTICE OF PH FOR IMPROVEMENTS 270264 550953 8260.6718 Project - Other Charges P1260 Evergreen 98.16 NOTICE OF PH FOR IMPROVEMENTS 270265 550954 8261.6718 Project - Other Charges P1261 Wilderness Run 5th 32.72 PH - MCDONALDS VARIANCE 270269 550955 0401.6359 Legal Notice Publication General & Admn-City Clerk 425.36 195248 12/8/2017 151015 EGGLESTON, MICHELE 23.22 10297-OVRPMNT 968 POINTE WAY 270270 112917 9220.2250 Escrow Deposits Public Utilities 23.22 195249 12/8/2017 142034 ELECTRIC PUMP 1,099.52 LOUIS LANE SANITARY 270271 0061621-IN 6239.6260 Utility System Parts/Supplies Lift Station Maintenanc/Repair 3,955.50 OAK POND SANITARY REPAIR 270272 0061674-IN 6239.6432 Utility System Repair-Labor Lift Station Maintenanc/Repair 5,055.02 195250 12/8/2017 101006 EMERGENCY AUTO TECHNOLOGIES 191.50 MOBILE EQUIP. & LABOR 270273 SVC25922 1104.6425 Mobile Equipment Repair Labor Patrolling/Traffic 191.50 195251 12/8/2017 143151 ESCH CONSTRUCTION SUPPLY INC. 500.00 BLADES FOR PARTNER SAW 270274 577293 6160.6230 Repair/Maintenance Supplies-Ge Main Maintenance/Repair 500.00 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 9Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195251 12/8/2017 143151 ESCH CONSTRUCTION SUPPLY INC.Continued... 195252 12/8/2017 114540 ESS BROTHERS & SONS, INC. 232.50 PLAN IT #65-150004 270275 XX9865 6541.6260 Utility System Parts/Supplies Capital Proj-Renew&Repl-cr1126 232.50 195253 12/8/2017 100451 FASTENAL COMPANY 173.10 SS QUICK LINK FOR MIXER MOTOR 270276 MNTC1207755 6147.6260 Utility System Parts/Supplies North Plant Production 224.99 XTRA BATTERY PACK FOR FLOOD 270278 MNTC1208097 6154.6240 Small Tools South Plant Building 219.99 STP BW BATTERY OP FLOOD LIGHT 270277 MNTC1208165 6154.6240 Small Tools South Plant Building 11.06 COTTER PINS 270279 MNTC1208483 2244.6231 Mobile Equipment Repair Parts Street Equipment Repair/Mtn 629.14 195254 12/8/2017 122976 FIRE SAFETY USA INC. 6,025.00 INSTRUCTOR GEAR-NDTA 270364 105633 1222.6320 Instructors Northern Dakota Trng Academy 6,025.00 195255 12/8/2017 144138 FISCHER MINING LLC 39.78 HIGHRIDGE PRV 270280 115553 6152.6710 Project - Contract PRS Inspection/Maint/Repair 39.78 195256 12/8/2017 143971 FLEETPRIDE 28.83 UNIT 126 RO 809 270281 89015652 9001.1415 Inventory - Parts General Fund 134.16 UNIT 126 RO 809 270282 89040497 9001.1415 Inventory - Parts General Fund 90.32 UNIT 126 RO 809 270283 89066615 9001.1415 Inventory - Parts General Fund 253.31 195257 12/8/2017 100157 FORCE AMERICA INC 28.33 UNIT 320 RO 812 270284 IN001-1194653 9001.1415 Inventory - Parts General Fund 28.33 195258 12/8/2017 100071 G & K SERVICES 26.91 ECC RUGS 270440 6182800490 6827.6569 Maintenance Contracts Building Maintenance 22.99 FD RUGS 270441 6182800492 3313.6569 Maintenance Contracts Fire Buildings 7.29 FD RUGS 270285 6182800494 3313.6569 Maintenance Contracts Fire Buildings 57.19 195259 12/8/2017 100529 GASTFIELD MAINTENANCE PLUS, BOB 781.16 CUSTODIAL 270295 113017 3313.6537 Janitorial Service Fire Buildings 781.16 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 10Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195260 12/8/2017 100077 GOPHER ST ONE CALL Continued... 811.35 LOCATES - UTILITIES 270439 7110334 6234.6356 One Call Service Fee Utility Locates 259.20 LOCATES - FIBER 270439 7110334 4002.6569 Maintenance Contracts Fiber capacity project 1,070.55 195261 12/8/2017 101884 GRAFIX SHOPPE 528.00 GRAPHICS CHANGE 270365 118005 1224.6231 Mobile Equipment Repair Parts Engineer 528.00 195262 12/8/2017 120340 GREEN MILL 4,307.96 BDAY PARTY PIZZA 5/20-10/28 270296 103117 6805.6855 Merchandise for Resale Birthday Parties 4,307.96 195263 12/8/2017 151023 GROEBNER, JEFF 19.75 10297-OVRPMNT 1810 KARIS WAY 270286 112917 9220.2250 Escrow Deposits Public Utilities 19.75 195264 12/8/2017 100084 HANCO 62.62 STOCK WHEEL WEIGHTS 270287 912758 2401.6241 Shop Materials Gen/Adm-Central Services 28.89 TIRE WTS 270288 912997 2401.6240 Small Tools Gen/Adm-Central Services 91.51 195265 12/8/2017 100085 HARDWARE HANK 45.86 TORCH FOR 611 270289 1728401 6154.6240 Small Tools South Plant Building .19 SCBA REPAIR PART 270290 1728778 1228.6230 Repair/Maintenance Supplies-Ge Inspection and Prevention 11.99 SCBA CLEANING 270291 1729714 1228.6220 Operating Supplies - General Inspection and Prevention 17.54 NUTS, BOLTS AND ASSES 270292 1730141 6603.6241 Shop Materials Building Repair & Maint. 75.58 195266 12/8/2017 102231 HARRELL, TRACY 15.14 TRAINING MILEAGE 270297 110917 1104.6353 Personal Auto/Parking Patrolling/Traffic 15.14 195267 12/8/2017 110749 HARRIS COMPANIES 9,419.00 MAINT AGREEMENT 270293 505006229 6602.6569 Maintenance Contracts Equipment Repair & Maint. 9,419.00 195268 12/8/2017 150990 HAWK ANALYTICS INC. 2,495.00 DET. DIV. SUBSCRIPTION FEE 270298 INV22117 1105.6212 Office Small Equipment Investigation/Crime Prevention 2,495.00 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 11Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195269 12/8/2017 100267 HAYES ELECTRIC Continued... 2,822.00 WQ STORAGE ROOM ELECTRICAL 270294 4232 6501.6535 Other Contractual Services G/A - Water Quality 2,822.00 195270 12/8/2017 101618 HAZEL, KIM 26.00 WREATH FOR OTH 270306 112717 0901.6496 Historical Society Gen & Admin-Communications 26.00 195271 12/8/2017 138631 HEALTHEAST MEDICAL TRANSPORTATION 85.00 BLOOD DRAW 270299 17-45169 9115.6310 Professional Services-General DWI Forfeiture 85.00 195272 12/8/2017 113918 HILLYARD 283.60 CUSTODIAL EQUIP PARTS 270300 700311075 6827.6230 Repair/Maintenance Supplies-Ge Building Maintenance 283.60 195273 12/8/2017 151009 HILTON GARDEN INN EAGAN 200.00 REFUND LIQUOR OVERPAYMENT 270307 220213 0401.4055 Alcohol General & Admn-City Clerk 200.00 195274 12/8/2017 100297 HOLIDAY COMMERCIAL 195.47 SQUAD CAR WASHES 270301 1400-006-311-45 8-110817 1104.6354 Car Washes Patrolling/Traffic 195.47 195275 12/8/2017 100627 HOME DEPOT CREDIT SERVICES 35.34 SUPPLIES 270484 0012073 3108.6220 Operating Supplies - General Park Improvements 56.80 RECYCLE BINS 270485 0012131 3108.6220 Operating Supplies - General Park Improvements 34.56 COMMUNICATIONS 270482 1011976 0901.6210 Office Supplies Gen & Admin-Communications 89.86 TOOLS 270483 1011977 3127.6240 Small Tools Equipment Maintenance/Repair 45.90 SUPPLIES 270492 1011987 6146.6230 Repair/Maintenance Supplies-Ge North Plant Building 5.99 SUPPLIES 270488 14877 6449.6260 Utility System Parts/Supplies Manhole Insp/Mtn/Repair 35.31 SUPPLIES 270489 14914 6154.6260 Utility System Parts/Supplies South Plant Building 14.97 TOOLS 270480 2011840 3119.6240 Small Tools Rink Amenity Mtn/Setup 23.87 BUILDINGS 270481 2021663 3106.6233 Building Repair Supplies Structure Care & Maintenance 143.17 PARK BLDG LIGHTS 270469 2083354 3106.6233 Building Repair Supplies Structure Care & Maintenance 95.52 POSTS-BEE NEST BOXES 270470 2212209 3223.6240 Small Tools Natural Resource Mgmt 140.91 TOOLS 270491 3011619 6146.6240 Small Tools North Plant Building 48.87 SUPPLIES 270479 3011637 3119.6220 Operating Supplies - General Rink Amenity Mtn/Setup 167.09 CMF WINDOWS/LIGHTS 270473 3021077 3305.6233 Building Repair Supplies Bldg/Facilities Improvements 29.96 PARK BUILDINGS 270474 3021078 3106.6233 Building Repair Supplies Structure Care & Maintenance 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 12Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195275 12/8/2017 100627 HOME DEPOT CREDIT SERVICES Continued... 32.68 SUPPLIES 270486 3875077 6603.6233 Building Repair Supplies Building Repair & Maint. 13.80 RATCHET TIE DOWNS 270490 4021019 6146.6640 Machinery/Equipment North Plant Building 11.75 FOUL POLES 270471 5010191 3108.6220 Operating Supplies - General Park Improvements 4.98 GOAT 1 DRAINAGE 270472 5094069 3114.6220 Operating Supplies - General Turf Mgmt/Enhancement 17.55 SUPPLIES 270478 6011367 3108.6220 Operating Supplies - General Park Improvements 11.91 SUPPLIES 270487 6093968 6603.6230 Repair/Maintenance Supplies-Ge Building Repair & Maint. 70.50 THOMAS LAKE PLAYSTRUCTURE 270468 7020421 2828.6760 Play Equipment Thomas Lake Park 93.24 PARTS 270477 7580918 3127.6231 Mobile Equipment Repair Parts Equipment Maintenance/Repair 193.76 ECC LARGE HOLIDAY TREE MATERIA 270475 8011085 3215.6630 Other Improvements Landscape Planting-Non-park 35.61 SHOP SUPPLIES 270476 8095160 3304.6230 Repair/Maintenance Supplies-Ge Bldg/Facilities Maintenance 1,453.90 195276 12/8/2017 100089 HOSE CONVEYORS INC 2,286.09 4" HOSE AND FITTINGS STP 270302 00071244 6155.6260 Utility System Parts/Supplies South Plant Production 86.37 ADDED FITTING FOR BW HOSE STP 270303 00071246 6155.6260 Utility System Parts/Supplies South Plant Production 2,372.46 195277 12/8/2017 149298 HOVE, ERIK 89.98 WINTER BOOTS-E. HOVE 270308 120317 3170.2115 Clothing Allowance General AdmIn-Parks 89.98 195278 12/8/2017 150406 HUELIFE 2,000.00 HUELIFE, SMT TRAINING 270304 692 0201.6310 Professional Services-General General & Admn-Admn 2,000.00 195279 12/8/2017 151013 INGALLS, SUZANNE 16.01 10297-OVRPMNT 1006 TICONDEROGA 270305 112917 9220.2250 Escrow Deposits Public Utilities 16.01 195280 12/8/2017 150992 JAIN, NEERAV 117.78 10254-OVRPMNT 1523 LAKEVIEW CV 270309 111517 9220.2250 Escrow Deposits Public Utilities 117.78 195281 12/8/2017 101730 JONAS, KATY 77.07 ADMIN. SECT. CLOTHING 270317 101517 1101.6224 Clothing/Personal Equipment General/Admn-Police 77.07 195282 12/8/2017 151007 KINNEY, MARGARET 7.00 ACTIVITY REGISTRATION 270318 569000 3001.2250 Escrow Deposits General/Admn-Recreation 7.00 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 13Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195282 12/8/2017 151007 KINNEY, MARGARET Continued... 195283 12/8/2017 100061 KRAEMER MINING & MATERIALS INC. 663.00 BULK MATERIAL STORAGE 270310 266739 6160.6255 Street Repair Supplies Main Maintenance/Repair 108.00 CLASS 5 ROCK 270311 266895 3103.6253 Turf Maintenance & Landscape S Site Amenity Maintenance 831.60 BULK MATERIAL STORAGE 270311 266895 6160.6255 Street Repair Supplies Main Maintenance/Repair 1,602.60 195284 12/8/2017 146762 KRAFT CONTRACTING & MECHANICAL LLC 3,200.00 REPLACED NTP BOILER MAIN CONTR 270312 10611 6146.6427 Building Operations/Repair-Lab North Plant Building 3,200.00 195285 12/8/2017 118071 LIFE FITNESS 155.00 FITNESS EQUIP PARTS 270313 5496160 6807.6232 Small Equipment Repair Parts Fitness Center 155.00 195286 12/8/2017 151027 LITZINGER, JAMES 103.29 10297-OVRPMNT 1981 SAFARI TR 270314 112917 9220.2250 Escrow Deposits Public Utilities 103.29 195287 12/8/2017 113624 LOST SPUR GOLF COURSE 300.00 REFUND LIQUOR OVERPAYMENT 270319 220214 0401.4055 Alcohol General & Admn-City Clerk 300.00 195288 12/8/2017 102253 LOUNSBURY, STEVE 20.00 MILEAGE TO TRAINING 270320 102717 1104.6353 Personal Auto/Parking Patrolling/Traffic 40.36 TRAINING MEALS 270320 102717 1104.6476 Conferences/Meetings/Training Patrolling/Traffic 60.36 195289 12/8/2017 143145 LYLE SIGNS INC. 399.96 SIGN MATERIALS 270315 000663466 2242.6257 Signs & Striping Material Signs-Installation & Mtn 399.96 195290 12/8/2017 100345 LYNN PEAVEY CO 87.30 PROPERTY ROOM SUPPLIES 270316 338134 1107.6220 Operating Supplies - General Support Services 87.30 195291 12/8/2017 114678 MAGUIRE, MIKE 18.97 MILEAGE - MAYOR MAGUIRE 270321 111317 0101.6353 Personal Auto/Parking Legislative/Policy Development 18.97 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 14Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195292 12/8/2017 139121 MARCO INC.Continued... 1,877.92 COPIERS 270323 21647408 0301.6569 Maintenance Contracts IT-Gen & Admn 30.83 COPIERS 270323 21647408 6501.6569 Maintenance Contracts G/A - Water Quality 206.34 COPIERS 270323 21647408 6101.6569 Maintenance Contracts Water -Administration 32.49 COPIERS 270323 21647408 6601.6569 Maintenance Contracts General/Administrative-Arena 224.13 COPIERS 270323 21647408 6801.6569 Maintenance Contracts General & Administrative 3,450.98 COPIERS 270322 21647409 0301.6569 Maintenance Contracts IT-Gen & Admn 56.66 COPIERS 270322 21647409 6501.6569 Maintenance Contracts G/A - Water Quality 379.18 COPIERS 270322 21647409 6101.6569 Maintenance Contracts Water -Administration 59.71 COPIERS 270322 21647409 6601.6569 Maintenance Contracts General/Administrative-Arena 411.87 COPIERS 270322 21647409 6801.6569 Maintenance Contracts General & Administrative 6,730.11 195293 12/8/2017 100125 METRO COUNCIL ENVIRONMTL SERV-SAC 894.60-NOVEMBER 2017 270324 110117 0801.4246 Administrative Fee on SAC Coll General & Admn-Protective Insp 9,200.00 NOVEMBER 2017 270324 110117 9220.2275 MCES Sewer Availability Charge Public Utilities 89,460.00 NOVEMBER 2017 270324 110117 9220.2275 MCES Sewer Availability Charge Public Utilities 97,765.40 195294 12/8/2017 100685 METRO SALES INC (R) 288.74 COPIER USE 8/18-11/17/17 270326 INV940384 9695.6210 Office Supplies Dakota Co Drug Task Force 288.74 195295 12/8/2017 100452 METRO VOLLEYBALL OFFICIALS ASN 59.00 MEN'S VOLLEYBALL OFFICIALS 270325 161 3041.6327 Sporting Event Officials Adult Volleyball-Men 59.00 WOMEN'S VOLLEYBALL OFFICIALS 270325 161 3042.6327 Sporting Event Officials Adult Volleyball-Women 177.00 CO-REC VOLLEYBALL OFFICIALS 270325 161 3043.6327 Sporting Event Officials Adult Volleyball-Co-Rec 295.00 195296 12/8/2017 141839 MIDWAY FORD 418.30 NEW TRUCK BRAKE CONTROLLER 270367 469539 6201.6231 Mobile Equipment Repair Parts San Sewer-Administration 418.30 NEW TRUCK BRAKE CONTROLLER 270366 470418 6101.6231 Mobile Equipment Repair Parts Water -Administration 836.60 195297 12/8/2017 100133 MIKES SHOE REPAIR 189.00 GREG TRACY CLOTHING ALLOWANCE 270327 11132017 6101.2115 Clothing Allowance Water -Administration 16.00 UNIFORMS-G. HOVE 270328 11302017 3201.2115 Clothing Allowance Administrative/General 205.00 195298 12/8/2017 138393 MINNESOTA DEED 2,625.00 MIF LOAN - CORVIDA - DEC17 270329 120117 9118.6508 MIF Repayment to State MIF Revolving Loan 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 15Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195298 12/8/2017 138393 MINNESOTA DEED Continued... 2,625.00 195299 12/8/2017 129778 MN ENERGY RESOURCES 466.00 REFUND ROW PERMIT 18496 270336 120517 2010.4100 Utility Registration Fees General Engineering 466.00 195300 12/8/2017 120087 MN ENERGY RESOURCES CORP 174.83 FIRE STATION 3 270332 0502709856-0000 1-NOV17 3313.6410 Natural Gas Service Fire Buildings 110.84 RAHN PARK WARMING HOUSE 270335 0505212492-0000 1-NOV17 3106.6410 Natural Gas Service Structure Care & Maintenance 4,823.07 NORTH TREATMENT PLANT 270330 0505460873-0000 1-NOV17 6146.6410 Natural Gas Service North Plant Building 44.77 WELL #3 270331 0505460873-0000 2-NOV17 6146.6410 Natural Gas Service North Plant Building 53.36 TRAPP FARM PARK 270334 0506168916-0000 1-NOV17 3106.6410 Natural Gas Service Structure Care & Maintenance 75.25 HOLZ FARM 270333 0506678453-0000 1-NOV17 3106.6410 Natural Gas Service Structure Care & Maintenance 5,282.12 195301 12/8/2017 145327 MNSPECT LLC 6,473.13 11/27/17-12/1/17 270337 7199 0805.6310 Professional Services-General Construction Insp-Field 6,473.13 195302 12/8/2017 102628 NALMS 535.00 NALMS 2017 CONFERENCE 270340 3593 6511.6476 Conferences/Meetings/Training Training/Conferences/Schools 535.00 195303 12/8/2017 150589 NATURAL SAND CO 3,226.72 GOAT #1 CIP- SOIL AMMENDMENT 270338 14421 2822.6757 Seeding Goat Hill Park 3,226.72 195304 12/8/2017 111420 NORTHSTAR IMAGING SERVICES 249.09 STATION PHOTOS 270368 17339 1221.6210 Office Supplies Administration-Fire 249.09 195305 12/8/2017 129168 NOW MICRO INC. 3,768.00 DELL OPTIPLEX 5050 - 4 COMPUTE 270341 494168 9697.6660 Office Furnishings & Equipment DCDTF Capital Equipment 3,768.00 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 16Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195305 12/8/2017 129168 NOW MICRO INC.Continued... 195306 12/8/2017 151025 NOWAK, PAMELA 9.69 10297-OVRPMNT 793 SUNSET DR 270339 112917 9220.2250 Escrow Deposits Public Utilities 9.69 195307 12/8/2017 122435 OFFICE DEPOT (R) 103.63 COFFEE, POST-IT, TISSUE, SOAP 270345 978288101001 9695.6210 Office Supplies Dakota Co Drug Task Force 24.99 KCUPS 270344 978288208001 9695.6210 Office Supplies Dakota Co Drug Task Force 12.98 DETERGENT 270342 978288209001 9695.6210 Office Supplies Dakota Co Drug Task Force 12.98-DETERGENT CREDIT 270343 978345552001 9695.6210 Office Supplies Dakota Co Drug Task Force 128.62 195308 12/8/2017 108599 OFFICE DEPOT, INC. 52.60 OFFICE SUPPLIES-P & R RINKS 270349 980269297001 3073.6220 Operating Supplies - General Warming Houses/Rinks 30.74 MISC OFFICE SUPPLIES 270347 980351670001 1221.6210 Office Supplies Administration-Fire 2.99 MISC OFFICE SUPPLIES 270346 980351776001 1221.6210 Office Supplies Administration-Fire 144.51 OFFICE SUPPLIES 270348 980852789001 6154.6210 Office Supplies South Plant Building 230.84 195309 12/8/2017 146697 OVERDOG ART 1,080.00 EAGAN BUS. NEWS DESIGN 270358 4369 0903.6310 Professional Services-General Eagan Business News 1,080.00 195310 12/8/2017 113081 OVERHEAD DOOR CO. OF THE NORTHLAND 160.00 DOOR REMOTES 270350 102679 6146.6230 Repair/Maintenance Supplies-Ge North Plant Building 160.00 195311 12/8/2017 115253 PELLICCI ACE HARDWARE 119.97 DECON TARPS 270351 16556 /E 1225.6240 Small Tools Fire / EMS Equipment 24.99 DECON TARPS 270352 16579 /E 1225.6240 Small Tools Fire / EMS Equipment 144.96 195312 12/8/2017 149105 PETERS DESIGN COMPANY 1,050.00 POLICE LOGO REVISIONS 270353 1076 0901.6310 Professional Services-General Gen & Admin-Communications 1,050.00 195313 12/8/2017 100302 PETTY CASH-PARK & REC 350.00 STARTUP-TUBING HILL 270359 120417 9001.1030.4 Change Cash - Warming Houses General Fund 350.00 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 17Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195314 12/8/2017 151026 PLIFKA, JOHN Continued... 97.51 10297-OVRPMNT 1125 PARKVIEW LN 270354 112917 9220.2250 Escrow Deposits Public Utilities 97.51 195315 12/8/2017 151012 PROPERTY BUYERS R US LLC 49.77 10297-OVRPMNT 4441 WOODGATE PT 270355 112917 9220.2250 Escrow Deposits Public Utilities 49.77 195316 12/8/2017 100361 R & R SPECIALTIES INC 56.00 BLADES SHARPENED 270356 0063820-IN 6602.6230 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 56.00 195317 12/8/2017 151017 RAHLF, DUSTIN 50.90 10297-OVRPMNT 4269 MALMO LN N 270357 112917 9220.2250 Escrow Deposits Public Utilities 50.90 195318 12/8/2017 143557 RANDSTAD (R) 1,194.70 EVID TECH 11/4-11/10/17 270360 R22118650 9695.6561 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 1,159.56 EVID TECH 11/19-11/25/17 270361 R22153358 9695.6561 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 2,354.26 195319 12/8/2017 100728 RENT N SAVE 1,661.00 PORTABLE TOILET RENT 270395 51250 3111.6539 Waste Removal/Sanitation Servi Refuse/Waste Control 1,661.00 195320 12/8/2017 146587 ROBERTS-HAMILTON SOUTH 39.94 SUPPLIES NTP 270369 S012458251 6146.6230 Repair/Maintenance Supplies-Ge North Plant Building 39.94 195321 12/8/2017 144714 ROCK HARD LANDSCAPE SUPPLY 400.00 DIRT-ATHLETIC FIELDS 270362 57946 3118.6253 Turf Maintenance & Landscape S Athletic Field Mtn/Setup 400.00 195322 12/8/2017 100683 SAMS CLUB GECF 20.78 SUPPLIES 270498 001330 6806.6855 Merchandise for Resale Concessions 39.88 SUPPLIES 270498 001330 6805.6220 Operating Supplies - General Birthday Parties 67.14 SUPPLIES 270498 001330 6806.6220 Operating Supplies - General Concessions 5.86 SWISS MISS MILK CHOC 270496 002143-102517 3078.6227 Recreation Equipment/Supplies Senior Citizens 92.84 CANDY 270499 002292 6609.6855 Merchandise for Resale Concession Sales/Vending 160.02 CANDY 270499 002292 6629.6855 Merchandise for Resale Vending 62.86 FORKS/SPOONS/PLATES/NAPKINS 270494 002455-102417 1101.6210 Office Supplies General/Admn-Police 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 18Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195322 12/8/2017 100683 SAMS CLUB GECF Continued... 112.94 JUICE/CRACKERS/APPLES 270501 004272 3078.6227 Recreation Equipment/Supplies Senior Citizens 23.96 SUPPLIES 270493 004483-102017 6807.6220 Operating Supplies - General Fitness Center 71.46 SUPPLIES 270493 004483-102017 6831.6855 Merchandise for Resale Food and Beverage 15.24 COOKIES/WATER 270497 005963 1104.6477 Local Meeting Expenses Patrolling/Traffic 73.63 PLATES/FORKS/POUND CAKE 270502 007739 3078.6227 Recreation Equipment/Supplies Senior Citizens 47.94 CAKES 270504 007880 6609.6855 Merchandise for Resale Concession Sales/Vending 4.95 SALAD 270495 009959 3078.6227 Recreation Equipment/Supplies Senior Citizens 143.80 WINTER ART SALE 270503 009995 3081.6227 Recreation Equipment/Supplies Arts & Humanities Council 15.00 ALLY DEITERMANN 270500 999999-110617 6609.6479 Dues and Subscriptions Concession Sales/Vending 958.30 195323 12/8/2017 100187 SEH 496.22 PCS INSTALL AT SPERRY 270370 341956 6007.6310 AVERI Professional Services-General Sperry Antenna Location 138.62 TMOBILE L1900 AT LEXDIFF 270371 341957 6003.6310 ASPRI Professional Services-General Lexington Antenna Location 607.04 SPRINT REINSTALL AT SPERRY 270371 341957 6007.6310 ASPRI Professional Services-General Sperry Antenna Location 1,241.88 195324 12/8/2017 151010 SENGBUSCH, JESSICA 29.40 REIMBURSE DAMAGE TO TIRE 270372 113017 1104.6226 Public Safety Supplies Patrolling/Traffic 29.40 195325 12/8/2017 140064 SENTRY SYSTEMS INC. 63.50 DEC 2017 ALARM MONITORING 270375 9828965 9695.6540 Alarm Monitoring Srv (DCDTF)Dakota Co Drug Task Force 63.50 195326 12/8/2017 149647 SHETLER SI INC 97.88 SECURITY OFFICER 270373 1016175 6847.6535 Other Contractual Services Security 97.88 195327 12/8/2017 100193 SIGNATURE CONCEPTS 92.94 B. THOM 270380 882034 2401.2115 Clothing Allowance Gen/Adm-Central Services 5.30 JASON ZUMWALT 270378 882041 6201.2115 Clothing Allowance San Sewer-Administration 257.65 JASON ZUMWALT 270379 882042 6201.2115 Clothing Allowance San Sewer-Administration 54.50 ERIC FROEHLICH 270377 882045 6201.2115 Clothing Allowance San Sewer-Administration 289.60 UNIFORMS 270381 882047 3170.2115 Clothing Allowance General AdmIn-Parks 311.32 ERIC MORSE-SHIRTS 270376 882049 6201.2115 Clothing Allowance San Sewer-Administration 1,011.31 195328 12/8/2017 108338 SL-SERCO 2,050.29 OCTOBER METER READS 270374 11076212C 6162.6310 Professional Services-General Meter Reading 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 19Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195328 12/8/2017 108338 SL-SERCO Continued... 2,050.29 OCTOBER METER READS 270374 11076212C 6201.6310 Professional Services-General San Sewer-Administration 4,100.58 195329 12/8/2017 151021 SPAID, STEVEN 27.82 10297-OVRPMNT 3812 HEATHER DR 270387 112917 9220.2250 Escrow Deposits Public Utilities 27.82 195330 12/8/2017 114471 SPRINT 42.51 POLICE STREET POST 270389 204988812-120 1104.6349 Teleprocessing Equipment Patrolling/Traffic 42.51 195331 12/8/2017 100326 ST PAUL, CITY OF 620.00 PATROL TRAINING 270390 IN00025859 1104.6476 Conferences/Meetings/Training Patrolling/Traffic 620.00 195332 12/8/2017 100203 STAR TRIBUNE 369.72 STAR TRIBUNE 12/10/17-12/9/18 270382 1083929-121017 9001.1431 Prepaid Expenses - Current General Fund 369.72 195333 12/8/2017 151016 STEWART TITLE 26.81 10297-OVRPMNT 1636 JOHNNYCAKE 270388 112917 9220.2250 Escrow Deposits Public Utilities 26.81 195334 12/8/2017 102159 STOP STICK, LTD 1,613.00 STOP STICK REPLACEMENT 270383 0010482-IN 1104.6226 Public Safety Supplies Patrolling/Traffic 1,613.00 195335 12/8/2017 100206 SUNDE LAND SURVEYING LLC 7,800.00 SUNDE SURVEY, REMODEL POLICE 270391 51555 9353.6720 Project - Architect POLICE & CITY HALL REMODEL 7,800.00 195336 12/8/2017 127800 SUPERIOR MECHANICAL COLLISION 84.99 UNIT 127 RO 787 270385 0137786 9001.1415 Inventory - Parts General Fund 114.00 UNIT 127 RO 826 270386 0138051 9001.1415 Inventory - Parts General Fund 3,758.58 CLAIM CA 44906 270393 30011 0401.6359 Legal Notice Publication General & Admn-City Clerk 2,425.73 CLAIM CA 44285 270392 RO#30019 9591.6386 Insurance Deductible Risk Management 6,383.30 195337 12/8/2017 117787 TELEDYNE ISCO INC. 4,153.78 REPAIR LABOR 270384 P020037055 6244.6535 Other Contractual Services Sewer System Meterng/Monitorng 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 20Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195337 12/8/2017 117787 TELEDYNE ISCO INC.Continued... 4,153.78 195338 12/8/2017 134135 THOMSON REUTERS 225.75 CLEAR THOMSON REUTERS 270396 837109008 1105.6457 Machinery & Equipment-Rental Investigation/Crime Prevention 225.75 195339 12/8/2017 100543 TOTAL CONTROL SYSTEMS INC 5,528.05 INSTALLED LEVEL TRANSMITTERS S 270407 8084 6155.6432 Utility System Repair-Labor South Plant Production 599.10 SCADA LEVEL PROBE NTP 270405 8085 6147.6432 Utility System Repair-Labor North Plant Production 809.50 TOUCH SCREEN FILTER CELL B NTP 270406 8086 6147.6432 Utility System Repair-Labor North Plant Production 1,308.80 WELL 1 M/R 270406 8086 6148.6432 Utility System Repair-Labor North Well Field 1,134.24 SCADA SERVICE TOUCHSCREEN STP 270402 8122 6155.6427 Building Operations/Repair-Lab South Plant Production 2,112.10 270403 8123 6147.6432 Utility System Repair-Labor North Plant Production 528.20 SANITARY LS REPAIR 270398 8124 6239.6432 Utility System Repair-Labor Lift Station Maintenanc/Repair 520.00 SCADA WORK 270399 8125 6147.6432 Utility System Repair-Labor North Plant Production 1,110.70 SCADA AND HVAC CONTROLS 270400 8126 6146.6427 Building Operations/Repair-Lab North Plant Building 2,116.30 SCADA TRAINING 270401 8127 6103.6476 Conferences/Meetings/Training Training & Education 1,314.90 FUEL SENSOR INSTALL STP 270404 8128 6155.6427 Building Operations/Repair-Lab South Plant Production 17,081.89 195340 12/8/2017 149414 TRACTOR SUPPLY CREDIT PLAN 21.99 VEH 150 270408 200249748 2240.6231 Mobile Equipment Repair Parts Street Plowing/Sanding 21.99 195341 12/8/2017 111810 U S BANK (R) 68.00 UC CREDIT CARD USED 270409 442828806706266 8-111517 1105.6520 Major Investigation Expenses Investigation/Crime Prevention 68.00 195342 12/8/2017 115307 ULINE (R) 378.02 NIGHTHAWK NITRILE, BAGS 270410 92231558 9695.6220 Operating Supplies - General Dakota Co Drug Task Force 378.02 195343 12/8/2017 120163 ULINE INC. 1,015.00 BREAK ROOM CHAIRS FOR STP 270411 92326622 6154.6650 Furniture & Fixtures South Plant Building 1,015.00 195344 12/8/2017 146825 UNIVERSAL SERVICES INC 9,572.00 FIBER TO YANKEE RES 270412 18240 6129.6432 Utility System Repair-Labor Reservior Maintenance/Repair 9,572.00 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 21Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195344 12/8/2017 146825 UNIVERSAL SERVICES INC Continued... 195345 12/8/2017 100236 VAN PAPER 252.10 BLDG CLEANING SUPPLIES 270413 446367-00 3106.6223 Building/Cleaning Supplies Structure Care & Maintenance 252.10 195346 12/8/2017 114534 VISTAR CORPORATION 30.08 CHIPS/MILK/ICE CREAM/HOT DOGS 270415 50259077 6831.6855 Merchandise for Resale Food and Beverage 149.75 CHIPS/MILK/ICE CREAM/HOT DOGS 270415 50259077 6805.6855 Merchandise for Resale Birthday Parties 378.13 CHIPS/MILK/ICE CREAM/HOT DOGS 270415 50259077 6806.6855 Merchandise for Resale Concessions 66.64 CHIPS/POP/MILK/LUNCHABLES 270414 50310578 6831.6855 Merchandise for Resale Food and Beverage 176.08 CHIPS/POP/MILK/LUNCHABLES 270414 50310578 6831.6220 Operating Supplies - General Food and Beverage 235.20 CHIPS/POP/MILK/LUNCHABLES 270414 50310578 6805.6855 Merchandise for Resale Birthday Parties 248.77 CHIPS/POP/MILK/LUNCHABLES 270414 50310578 6806.6855 Merchandise for Resale Concessions 218.29 CONCESION RESALE 270416 50333720 6609.6855 Merchandise for Resale Concession Sales/Vending 1,502.94 195347 12/8/2017 100706 WAL MART 12.94 BAND AIDS 270508 002177 1107.6220 Operating Supplies - General Support Services 50.40 3 RING BINDERS-EXPLORERS 270506 002458 1107.6210 Office Supplies Support Services 3.41 SUPPLIES 270509 003208 3075.6227 Recreation Equipment/Supplies CDBG - Teens 2.64 SUPPLIES 270510 003209 3072.6227 Recreation Equipment/Supplies CDBG - Youth 60.00 TABLE 270505 006356 1105.6220 Operating Supplies - General Investigation/Crime Prevention 54.07 GARAGE 4 SUPPLIES 270507 006806 1104.6226 Public Safety Supplies Patrolling/Traffic 183.46 195348 12/8/2017 151014 WATSCHKE, SHARON 124.26 10297-OVRPMNT 4671 SORREL PT 270417 112917 9220.2250 Escrow Deposits Public Utilities 124.26 195349 12/8/2017 100459 WEATHER WATCH INC 152.90 WEATHER REPORTS-DECEMBER 17 270420 9235 2240.6535 Other Contractual Services Street Plowing/Sanding 152.90 195350 12/8/2017 117954 WESTERN PETROLEUM COMPANY 3,809.43 STOCK OIL 270418 97532859-41801 9001.1415 Inventory - Parts General Fund 3,809.43 195351 12/8/2017 150987 WEYRENS CONSTRUCTION SERVICES 113.64-TEMP HYDRANT 270419 112717 6101.4505 Water Sales Water -Administration 65.00-TEMP HYDRANT 270419 112717 6101.4521 Construction Meter Permit Fees Water -Administration 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 22Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195351 12/8/2017 150987 WEYRENS CONSTRUCTION SERVICES Continued... 40.04-TEMP HYDRANT 270419 112717 6101.4505 Water Sales Water -Administration 195.00 TEMP HYDRANT 270419 112717 6101.4521 Construction Meter Permit Fees Water -Administration 1,069.80 TEMP HYDRANT 270419 112717 9220.2254 Construction Meter Deposits Public Utilities 1,046.12 195352 12/8/2017 146686 WILSKE, JOSH 15.09 MILEAGE 11/2-11/29/17 270421 112917 0301.6353 Personal Auto/Parking IT-Gen & Admn 15.09 195353 12/8/2017 150356 WOLD ARCHITECTS AND ENGINEERS 96,644.46 WOLD ARCHITECTS-CH RENO 270422 56020 9353.6720 Project - Architect POLICE & CITY HALL REMODEL 96,644.46 195354 12/8/2017 101755 XCEL ENERGY 24.83 HWY 55 SAN LIFT TEMP SVC 270423 51-0011948935-2 -112017 6239.6408 Electricity-Lift Stations Lift Station Maintenanc/Repair 24.83 195355 12/8/2017 101755 XCEL ENERGY 971.09 BURR OAKS LIFT STATION 270424 51-0011013079-4 -112017 6439.6408 Electricity-Lift Stations Lift Station Maintenanc/Repair 971.09 195356 12/8/2017 101755 XCEL ENERGY 458.65 CENTRAL PARKWAY STREET LITES 270425 51-6563390-9-11 2017 6301.6406 Electricity-Street Lights Street Lighting 458.65 195357 12/8/2017 101755 XCEL ENERGY 158.37 ELEC CABINET-NICOLS RD 270426 51-0010197923-4 -111717 6301.6406 Electricity-Street Lights Street Lighting 158.37 195358 12/8/2017 101755 XCEL ENERGY 173.81 STREET LITES 270427 51-0280165-0-11 1717 6301.6406 Electricity-Street Lights Street Lighting 173.81 195359 12/8/2017 101755 XCEL ENERGY 11.23 MONUMENTS LIGHTING 270428 51-0010165807-6 6301.6406 Electricity-Street Lights Street Lighting 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 23Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195359 12/8/2017 101755 XCEL ENERGY Continued... -111717 11.23 195360 12/8/2017 101755 XCEL ENERGY 183.73 CEDAR GROVE PKWY STREET LITES 270429 51-0010060024-7 -111717 6301.6406 Electricity-Street Lights Street Lighting 183.73 195361 12/8/2017 101755 XCEL ENERGY 63.40 WELL HOUSE #22 270430 51-0011688001-1 -111717 6148.6409 Electricity-Wells/Booster Stat North Well Field 63.40 195362 12/8/2017 101755 XCEL ENERGY 2,726.83 CEDAR GROVE PARKWAY GARAGE 270431 51-0010548879-4 -111717 9116.6405 Electricity Cedar Grove Parking Garage 2,726.83 195363 12/8/2017 101755 XCEL ENERGY 804.00 SIGNALS 270432 51-6563386-3-11 0617 6301.6407 Electricity-Signal Lights Street Lighting 804.00 195364 12/8/2017 101755 XCEL ENERGY 660.46 WELL #6 270433 51-6563389-6-11 0817 6148.6409 Electricity-Wells/Booster Stat North Well Field 1,688.12 WELL #7 270433 51-6563389-6-11 0817 6148.6409 Electricity-Wells/Booster Stat North Well Field 1,723.97 WELL #16 270433 51-6563389-6-11 0817 6148.6409 Electricity-Wells/Booster Stat North Well Field 3,035.78 WELL #17 270433 51-6563389-6-11 0817 6148.6409 Electricity-Wells/Booster Stat North Well Field 7,108.33 195365 12/8/2017 101755 XCEL ENERGY 12.12 ALEXANDER LIFT STATION 270434 51-6563387-4-11 0817 6236.6408 Electricity-Lift Stations Assist - Streets 371.34 HWY 55 SAN 270434 51-6563387-4-11 0817 6236.6408 Electricity-Lift Stations Assist - Streets 383.46 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 24Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 195365 12/8/2017 101755 XCEL ENERGY Continued... 195366 12/8/2017 101755 XCEL ENERGY 10.69 MCKEE ST ICE RINK LIGHTS 270435 51-6563384-1-11 0617 3104.6405 Electricity Site Amenity Installation 10.70 SKYLINE RD HOCKEY RINK 270435 51-6563384-1-11 0617 3104.6405 Electricity Site Amenity Installation 96.60 QUARRY PARK 270435 51-6563384-1-11 0617 3106.6405 Electricity Structure Care & Maintenance 117.99 195367 12/8/2017 101755 XCEL ENERGY 24.17 KNOX STORM LIFT STATION 270436 51-6563388-5-11 0617 6439.6408 Electricity-Lift Stations Lift Station Maintenanc/Repair 103.00 HWY 55 STORM 270436 51-6563388-5-11 0617 6439.6408 Electricity-Lift Stations Lift Station Maintenanc/Repair 127.17 195368 12/8/2017 119221 XCEL ENERGY (R) 513.12 DEC 2017 ELECTRICITY 270438 51-4403417-1-11 2217 9695.6405 Electricity Dakota Co Drug Task Force 513.12 195369 12/8/2017 151019 YAO, YI-LING 83.18 10297-OVRPMNT 1686 OAKBROOK CT 270437 112917 9220.2250 Escrow Deposits Public Utilities 83.18 20175108 12/8/2017 100283 BERKLEY ADMINISTRATORS 6,334.00 WC ADMIN FEE-NOV/DEC 2017 270511 120417 9593.6387 Worker's Comp - Administration Workers' Compensation Self-In 6,334.00 20175668 12/8/2017 147907 SELECT ACCOUNT 7,625.62 FLEX REIMBURSEMENT 270512 120717 9592.2215 Flex Plan Withholding Payable Benefit Accrual 7,625.62 20178024 12/8/2017 100694 PUBLIC EMPLOYEE RETIREMENT 38,831.97 POLICE/FIRE HOLIDAY 2017 270513 434600-120117 9592.2013 Ded Payable - PERA Benefit Accrual 58,424.79 POLICE/FIRE HOLIDAY 2017 270513 434600-120117 9592.6143 PERA - Police Benefit Accrual 97,256.76 20178025 12/8/2017 100694 PUBLIC EMPLOYEE RETIREMENT 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 25Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20178025 12/8/2017 100694 PUBLIC EMPLOYEE RETIREMENT Continued... 76.96 PAYROLL PER 11/12/17-11/25/17 270514 434600-120117-1 9592.6146 PERA - DCP Benefit Accrual 37,678.75 PAYROLL PER 11/12/17-11/25/17 270514 434600-120117-1 9592.6142 PERA - Coordinated Benefit Accrual 49,195.21 PAYROLL PER 11/12/17-11/25/17 270514 434600-120117-1 9592.6143 PERA - Police Benefit Accrual 65,528.69 PAYROLL PER 11/12/17-11/25/17 270514 434600-120117-1 9592.2013 Ded Payable - PERA Benefit Accrual 152,479.61 12/7/2017City of Eagan 16:56:06R55CKR2LOGIS101 26Page -Council Check Register by GL Council Check Register by Invoice & Summary 12/8/201712/4/2017 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20170197 12/8/2017 100249 FIT 82,272.25 POLICE/FIRE HOLIDAY 2017 270515 120117 HOLIDAY 9880.2011 Ded Payable - FIT Payroll 82,272.25 20170198 12/8/2017 100250 COMMISIONER OF REVENUE-PAYROLL 19,260.78 POLICE/FIRE HOLIDAY 2017 270516 120117 HOLIDAY 9880.2012 Ded Payable - SIT Payroll 19,260.78 20170199 12/8/2017 100253 MEDICARE 5,229.41 POLICE/FIRE HOLIDAY 2017 270517 120117 HOLIDAY 9880.2015 Ded Payable - Medicare Payroll 5,229.41 20170200 12/8/2017 100249 FIT 122,867.41 PAYROLL ENDING 11/25/17 270518 120117 9880.2011 Ded Payable - FIT Payroll 122,867.41 20170201 12/8/2017 100250 COMMISIONER OF REVENUE-PAYROLL 32,538.34 PAYROLL ENDING 11/25/17 270519 120117 9880.2012 Ded Payable - SIT Payroll 32,538.34 20170202 12/8/2017 100252 FICA 29,380.69 PAYROLL ENDING 11/25/17 270520 120117 9880.2014 Ded Payable - FICA Payroll 29,380.69 20170203 12/8/2017 100253 MEDICARE 11,176.08 PAYROLL ENDING 11/25/17 270521 120117 9880.2015 Ded Payable - Medicare Payroll 11,176.08 1,138,383.12 Grand Total Payment Instrument Totals Checks 1,138,383.12 Total Payments 1,138,383.12 12/7/2017City of Eagan 16:56:35R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/8/201712/4/2017 - Company Amount 136,757.5009001GENERAL FUND 85.0009115DWI Forfeiture 3,032.8109116CEDAR GROVE PARKING GARAGE 2,625.0009118MIF REVOLVING LOAN 41.2409197ETV 288,704.7909220PUBLIC UTILITIES 10,367.5909221CIVIC ARENA 28.1709222CASCADE BAY 6,030.9209223CENTRAL PARK /COMMUNITY CENTER 259.2009225FIBER INFRASTRUCTURE FUND 3,297.2209328PARK SYS DEV AND R&R 1,466.67-09337 COMMUNITY INVESTMENT 104,444.4609353POLICE & CITY HALL REMODEL 53.5909355MAINTENANCE FACILITY EXPANSION 1,592.6409372REVOLVING SAF-CONSTRUCTION 5,985.6409591RISK MANAGEMENT 257,361.9909592BENEFIT ACCRUAL 6,334.0009593WORKERS' COMPENSATION SELF-INS 4,657.0709695DAK CO DRUG TASK FORCE 5,466.0009697DCDTF Capital Equipment 302,724.9609880PAYROLL Report Totals 1,138,383.12 Agenda Information Memo December 19, 2017, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: To approve the ordinary and customary contracts listed below. Facts:  The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and City Clerk. Contracts to be approved:  Contract with TargetSolutions Learning, LLC for firefighter training software  Agreement with Aladtec, Inc. for firefighter scheduling software Attachments: (0) The contracts are available from the City Clerk’s Office. Agenda Information Memo December 19, Eagan City Council Meeting CONSENT AGENDA E. Approve a resolution to accept donations from Wal-Mart and the Eagan Art Festival Board Action To Be Considered: To approve a resolution to accept a donation from Wal-Mart and the Eagan Art Festival Board Facts:  State Statute requires the Mayor and City Council to accept donations to the City via a resolution.  The City has received the following donations: o $1,500 from Wal-Mart for the Shop With A Cop program o $750 from the Eagan Art Festival Board for the Creative MN Eagan study Attachments: (1) CE-1 Resolution RESOLUTION NO. _______ CITY OF EAGAN Accept Donations WHERAS, the City of Eagan is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefits of its citizens, and is specifically authorized to accept gifts; and WHEREAS, the following have offered to contribute the following donations set forth below to the City: Name of Donor Donation Wal-Mart Eagan Art Festival Board $1,500 for Shop With A Cop $750 for the Creative MN Eagan study WHEREAS, the donations have been contributed to the City for the benefit of its citizens, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby accepts the donations described above. CITY OF EAGAN CITY COUNCIL By: _________________________ Its Mayor Motion by: Attest: _______________________ Seconded by: Its Clerk Those in favor: Those against: Date: December 19, 2017 CERTIFICATION I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 19th day of December, 2017. ____________________________ City Clerk Agenda Information Memo December 19, 2017, Eagan City Council Meeting CONSENT AGENDA F. Approve a change of manager of the On-Sale Liquor and Sunday Liquor License issued to Blazin Wings, Inc. doing business as Buffalo Wild Wings Grill & Bar Action To Be Considered: To approve a manager change of the On-Sale Liquor and Sunday Liquor License issued to Blazing Wings, Inc. doing business as Buffalo Wild Wings Grill & Bar, 1280 Promenade Place. Facts:  A change in management has occurred at Buffalo Wild Wings Grill & Bar, 1280 Promenade Place. The new manager of the restaurant, Michael Cole, has completed the necessary forms and paid the investigation fee.  The Eagan Police Department has conducted an investigation of the new manager and finds no reason for denial. Attachments: (0) Agenda Information Memo December 19, 2017, Eagan City Council Meeting CONSENT AGENDA G. Approve a change of manager of the On-Sale Liquor and Sunday Liquor License issued to Cuz, Inc. doing business as La Fonda de los Lobos Action To Be Considered: To approve a manager change of the On-Sale Liquor and Sunday Liquor License issued to Cuz, Inc. doing business as La Fonda de los Lobos, 3665 Sibley Memorial Highway. Facts:  A change in management has occurred at La Fonda de los Lobos, 3665 Sibley Memorial Highway. The new manager of the restaurant, Michael Trujillo, has completed the necessary forms and paid the investigation fee.  The Eagan Police Department has conducted an investigation of the new manager and finds no reason for denial. Attachments: (0) Agenda Information Memo December 19, 2017, Eagan City Council Meeting CONSENT AGENDA H. Approve On-Sale Wine and Beer License for Eagan 888 Inc. doing business as Kyoto Sushi, 1250 Town Centre Drive Action To Be Considered: To approve an On-Sale Wine and Beer License for Eagan 888 Inc. doing business as Kyoto Sushi, located at 1250 Town Centre Drive. Facts:  Ownership of the Kyoto Sushi is transferring from the current licensee, Kyoto Sushi and Hibachi, Inc., to a new corporate entity, Eagan 888 Inc. Mei Xiao, the sole partner of Kyoto Sushi and Hibachi, Inc., remains the sole partner of Eagan 888 Inc.  The State requires the City issue a new license to the new corporate entity.  All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. Attachments: (0) Agenda Information Memo December 19, Eagan City Council Meeting CONSENT AGENDA I. Approve Contract with Mid-America Business Systems for conversion of paper records to digital records and approve the corresponding budget adjustment Action To Be Considered: To approve a contract with Mid-America Business Systems for conversion of paper records to digital records and approve the corresponding 2018 budget adjustment Facts:  The proposed contract provides for conversion of the City’s permanent, paper records into a digital format.  This digitization project is being proposed in advance of the Municipal Campus remodel to avoid the need for short-term storage during construction and the need for building long-term storage for permanent records.  A conversion to digital records will also enhance efficiency of document storage and retrieval.  The proposed contractor, Mid-America Business Systems, has been awarded the competitively bid State contract for document scanning services. The City is able to utilize the State contract for its purchase. The estimated cost for the project is $177,890.  Staff proposes to utilize General Fund balance in excess of the target range to fund the record conversion project. Line 0401.6535 of the 2018 budget will be adjusted upward by $177,900. Utilization of the General Fund balance for one- time transfers is a best-practices use of fund balance and reduces the need to levy additional taxes. Attachments: (1) CI-1 Contract 11-30-17 – City of Eagan Paper Records Statement of Work for Scanning Conversion Services 1. Job Overview: Mid-America Business Systems is partnering with The City of Eagan to convert existing paper files into digital format. All files will be prepared in a format that is consistent with the requirements of the city’s existing Laserfiche Content Management System. Mid-America will be working with five (5) different departments - areas within the city, converting documents that have been identified as ones needing to be digitized and stored electronically. This Statement of Work is in effect through the completion of the conversion project. 2. Contact Information: City of Eagan Key Personnel: • Christina Scipioni, City Clerk o 651-675-5034 o cmscipioni@cityofeagan.com Mid-America Key Personnel: • Philip Schneider, Account Executive o 612-378-3800 Office o 612-490-5790 Mobile o pschneider@mid-america.com • Rick Kothe, Service Bureau Manager o 612-378-3800 o rkothe@mid-america.com • Alice Anderson, Service Bureau Supervisor o 612-378-3800 o aanderson@mid-america.com 3. Services to be provided include: Conversion Scope: • Five areas within the City of Eagan have been identified as areas participating in the conversion project. They include the five areas identified below. The priority of the scanning will follow the order that they are listed. . o Planning Files o Building Plans o Finance o Administration o Park and Recreation • All documents will come to Mid-America in boxes with identifying labels to better assess the information presented • Scanning will commence and finish for a specific area prior to starting work on a subsequent area • Documents will be pulled from boxes and prepared in the same order as they are currently in the boxes • Documents will be returned to their original boxes upon completion of being scanned to provide an opportunity for proper QC and follow-up research • If situations arise where City Of Eagan employees need information contained on the materials that reside at Mid-America’s site, contact Alice Anderson in Mid-America’s scanning department to assist with finding what is needed. Alice’s contact information is presented as contact on the first page of this SOW • Monthly deliverables will be the goal of the project along with monthly invoicing for work completed • Digital Content will be provided to City Of Eagan using a 2 TB hard drive. • Once all scanning is completed and the proper signed destruction documentation has been received by Mid-America, all documents will be destroyed. Document Preparation: • Documents will come to Mid-America in boxes with an identifying label to better understand the boxes content • Standard Document Preparation will be included in the handling process (i.e. staple removal, taping and sorting/separation) as required and will be completed by Mid-America employees at our corporate location on Broadway Street in Minneapolis, MN. • Documents will consist of a variety of different formats ranging from: single and double sided letter size documents to 14” x 17” documents to large format drawings and maps • When possible, City of Eagan will provide a spread sheet with metadata included. The information provided on the spread sheet will be used to generate Bar Codes which will be used in the indexing process. • Separation of standard sized documents and the wide format drawings will be handled at this time. All documents will be merged back together once the scanning and indexing process are complete. • If needed, Mid-America will act as a housing agent for the paper documents during the conversion process Document Scanning: • Standard Documents will be scanned at 200dpi • Wide Format Documents will be scanned at a minimum of 300dpi • Documents are to be delivered in a Multi-page TIFF Format • All standard documents (up to 11” x 17”) will be scanned as bi-tonal images (Black & White). Images scanned on a Wide Format Scanner will be scanned in Color to pick up detail on images. If variances to the described formats mentioned above are desired, specific details will be presented in the individual Appendixes that will be created for each of the areas to be scanned. • Skip Blank Page mode will be used during the scanning process • Scanning Mode is to be set at auto duplex to adjust for single and double- sided pages • Page sizes not exceeding 11” x 17” will be scanned in a document scanner whenever possible. Large format documents will be scanned using a Wide Format Scanner • Quality control of scanned images o Image quality of scanned images are to be consistent with the quality provided to City of Eagan in the Sample o Image quality inspected at time of scanning o Quality of image depends greatly on quality of original document • 2nd Level QC includes verifying 10% of the original records against the quality of the scanned and converted images Document Indexing: • Appendixes will provide specific requirements as to the desired index models that are to be followed for the respective areas. • Indexing will be completed by Mid-America employees at Mid-America’s corporate office in Minneapolis, MN. • Format of all Index Values and Metadata will be consistent with the requirements specific to the City’s LaserFiche Content System. • Format specifics are being worked out at the time of the signing of the SOW • The specifics will be defined clearly in the Appendixes and signed off by the City of Eagan after the completion of the initial sample run and tests run against the City of Eagan’s Laser Fiche System. • Upon agreement of said guidelines, Mid-America will implement the desired format for all production runs to follow. Sample Runs: • Sample runs will be completed for each of the areas to be scanned. • Mid-America will receive a set of sample documents. • Mid-America will Prep – Scan – Index – Deliver the completed sample to the City of Eagan so that a trial import into Laser Fiche can be completed and the final output evaluated by the end user for approval. • If modifications or adjustments need to be incorporated into the indexing process, the modifications will be made with a new set of images and indexing presented to the City of Eagan to test and approve. • Upon receiving approval from the end user, Mid-America will proceed with the scanning of that area in full using the agreed upon indexing format. Quality Control: Included with Standard Deliverable: • First level of QC includes verifying that all images are eye-readable and that images are of good quality • Second level QC verifies image quality • Second level QC also includes an image, page by page comparison on 10% of the overall documents Document Destruction: • Mid-America will retain the hard documents on site until we receive written approval from The City of Eagan to recycle the documents. City of Eagan will provide such directions by signing a document of destruction which will instruct Mid-America to begin the recycling process • At the completion of the recycling process Mid-America will provide a certificate to The City of Eagan indicating that the process has been completed Scanned Pricing Section: • Scanning Per Image – Bi-Tonal – Up to 11” x 17” $ 0.0325/Image • Scanning Per Image – Color - Up to 11” x 17” $ 0.0500/Image • Large Drawings Scanning: Maps, Drawings $ 1.05/Image o Bitonal, Grayscale or Color • Indexing: $19.25/hour • Document Preparation $19.25/Hour • Optional QC Process (If Requested) $19.25/Hour • Setup Fee $100.00 • Hard Drive: If Needed $125.00/Drive • Pickup/Drop-off Fee $50.00/Trip • Confidential Document Destruction $ 5.50/15” Box Note: • Final pricing will be based on actual counts and time allotted to complete project tasks • Charges are based on a per image basis, one page may have two images if information is on the back side of a page All Mid-America employees are required to follow Mid-America’s security and confidentiality requirements and other contract requirements outlined in Contract Release S-876(5) (attached as Exhibit A). Mid America actively enforces these requirements and will do so on this City of Eagan project Delivery: Final delivery of images and text information will be forwarded to City of Eagan using an external hard drive provided by Mid-America or one that is provided by the City of Eagan Change Orders: Any changes in the execution of the proposed conversion or services as laid out in the SOW will result in a Change Order. Change Orders will require authorization by both parties as well as an updated cost proposal prior to work commencing. ______________________________ _______________________________ Mid-America Representative Customer Signature Date Optional QC Process: Mid-America goes through every effort to ensure that all images are captured during the scanning process. However, we are unable to guarantee 100% capture of every image. If requested, Mid-America will compare each scanned image to the hard copy page at an hourly rate of $19.25/hour. This level of QC will ensure the highest level of accuracy available. If Optional QC Process is required please contact Mid-America Sales Representative to amend this SOW and to add the necessary approvals. Currently, this SOW does not include the Optional QC Process services: Mid-America Business Systems Extended Liability: Mid-America will provide City of Eagan up to 90 days after the delivery of the product to review the scanned images and index data. Within the 90 days if it is determined that mistake was made by Mid-America during the conversion process, Mid-America Business Systems will resolve the matter at no additional charge to City of Eagan. Mid- America will not be held liable for mistakes discovered after 90 days. We will however work with the client in resolving the matter but normal charges will apply. IN WITNESS WHEREOF, each of the Parties hereto have executed this Agreement as of the date first written above. Mid-America Business Systems City of Eagan By: ______________________________ By: __________________________ Title: _____________________________ Title: _________________________ Date: _______________ Date: ________________ Attest: By: __________________________ Title: _________________________ Date: ________________ Admin Minnesota Office of State Procurement Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996 Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529. CONTRACT RELEASE: S-876(5) DATE: November 1, 2017 PRODUCT/SERVICE: Scanning and Imaging Services CONTRACT PERIOD: November 12, 2013, through October 31, 2018 EXTENSION OPTIONS: None For State Agencies Only: This contract includes three DEED/DHS providers: AccessAbility, Inc., Ally People Solutions, and MN State Operated Community Services. The State agency must consider using the DEED/DHS providers listed below by applying a 6% preference to the prices included in the contract release. If a DEED/DHS provider meets your business needs, and their prices are within 6% of the other two non-DEED/DHS providers listed below, you must use the DEED/DHS provider unless a written exception is granted from the OSP Director or Acquisitions Manager. Minn. Stat. § 16C.155 states that the aggregate value of the contracts awarded to DEED/DHS providers in any given year must exceed 19 percent of the total value of service contracts awarded in applicable categories, including document imaging. For more details, see Purchasing Policy 29 on OSP’s website at: www.mmd.admin.state.mn.us, Acquisitions, ALP Manual, appendices, appendix N, Policy 29. ACQUISITION MANAGEMENT SPECIALIST: Sean Torin PHONE: 651.201.2405 E-MAIL: sean.torin@state.mn.us WEB SITE: www.mmd.admin.state.mn.us ACCESSABILITY, INC., IS A DEED/DHS CERTIFIED REHABILITATION FACILITY. Contractor Contract No. Terms Delivery AccessAbility, Inc. 71321 Net 30 Various 360 Hoover St NE Minneapolis, MN 55413 Vendor No.: 0000246828 Contact: Chris Jordan Phone: 612.331.5958 Ext. 161 Email: cjordan@accessability.org Fax: 612.436.0345 Toll Free: 888.331.5958 Cell: 612.998.8052 On-site contractor – see scope of work. DEED certified provider. Contract Release 16 (08/14) Page 1 of 24 Contract Release: S-876(5) ALLY PEOPLE SOLUTIONS IS A DEED AND /OR DHS CERTIFIED REHABILITATION FACILITY. Contractor Contract No. Terms Delivery ALLY People Solutions 71319 Net 30 Various 1246 University Ave West, Suite 239 St. Paul, MN 55104 Vendor No.: 0000193517 Contact: John Hoffman Phone: 651-288-8935 Email: jhoffman@allybusinesssolutions.org Fax: 651-641-0976 Contact to Expedite Orders: Karl Thane Phone: 651.288.8936 Email: kthane@allybusinesssolutions.org Fax: 651-288-1964 DEED certified provider. Approved subcontractors: Shred-Right, Solbrekk, and Mid-America Business Solutions MN STATE OPERATED COMMUNITY SERVICES IS A DEED AND/OR DHS CERTIFIED REHABILITATION FACILITY. Contractor Contract No. Terms Delivery MN State Operated Community 71322 Net 30 Various Services 3200 Labore Road, Suite 104 Vadnais Heights, MN 55110 Vendor No.: H550000000 Contact: Anita Walker Phone: 218 831 2113 Email: Anita.Walker@state.mn.us Fax: 651.431.7551 Toll Free: 800.627.3529 DHS licensed provider Approved subcontractors: None MSOCS Site Name Address Aurora Products & Services 3526 Labore Road, Vadnais Heights, MN 55110 Metro Resources – Technology Park 7600 Golden Triangle Drive, Eden Prairie, MN 55344 Metro Tech Industries 7272 Commerce Circle E., Fridley, MN 55432 Rum River Ornamental Products and Services 520 N. 1st Avenue, Isanti, MN 55040 Solstice Vocational Services 660 W. 92nd Street, Bloomington, MN 55420 Turtle Creek Industries 2929 W. Oakland Avenue, Austin, MN 55912 Valley Enterprises 1711 Gault Avenue S., St. Peter, MN 56082 Contract Release 16 (08/14) Page 2 of 24 Contract Release: S-876(5) Contractor Contract No. Terms Delivery Mid-America Business 71323 Net 30 Various Systems, Inc. 2500 Broadway Street NE Minneapolis, MN 55113 Vendor No.: 0000208039 Contact: Patty Leavitt Phone: 612.378.3800 Email: pleavitt@mic-america.com Fax: 612.378.3100 Toll Free: 888.505.6227 Contact to Expedite Orders: Nancy Anderson Phone: 612.378.3800 Email: nanderson@mic-am erica.com Fax: 612.378.3100 Toll Free: 888.505.6227 Approved Subcontractors: Ally People Solutions and AccessAbility, Inc. Contractor Contract No. Terms Delivery TAB Products Co. LLC 71325 Net 30 Various 4445 W. 77th Street, Suite. 219 Edina, MN 55435 Vendor No.: 0000259878 Contact: John Neuman Phone: 952.830.1912 ext. 228 Email: jneuman@tab.com Fax: 920-387.6466 Cell: 612.991.8358 Toll Free: 888.505.6227 Approved Subcontractor: Shred-IT CONTRACT USERS. This Contract is available to State agencies and to members of the State’s Cooperative Purchasing Venture (CPV) program at the same prices, terms, and conditions. COOPERATIVE PURCHASING VENTURE MEMBERS. This contract is available for use by CPV members. If these commodities or service can be better structured to help you with your business needs, let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing state contract that is not available to CPVs, please contact us. If you have specific comments or suggestions about an individual contract you can submit those via the Contract Feedback Form. STATE AGENCY CONTRACT USE. This Contract must be used by State agencies unless a specific exception is granted in writing by the AMS listed above. STATE AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contract Vendor. State agencies should use a Contract release order (CRO) or a blanket purchase order (BPC). The person ordering should include his or her name and phone number. Orders may be submitted via fax. CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs, let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing state contract that is not available to your entity, whether a state agency or CPV), please contact us. If you have specific comments or suggestions about an individual contract you can submit those via the Contract Feedback Form. Contract Release 16 (08/14) Page 3 of 24 Contract Release: S-876(5) SERVICE CERTIFICATION FORM REQUIREMENTS. Pursuant to Minn. Stat. § 16C.09, agencies must complete a “Service Contract Certification Form” prior to issuing an order for services offered from this Contract. REVISIONS 11/01/2017 Extended through October 31, 2018 with revised pricing for MSOCS. 08-29-2017 Revised pricing instructions. 04-12-2017 Changed AMS from Gloria O’Connell Sonnen to Sean Torin. 01-01-2017 AccessAbility’s contact information is updated. 11/01/2015 All Contracts extended for two years at the same terms and conditions, Ally People Solutions and TAB at the same prices, and MN State Operated Community Services, AccessAbility, and Mid-America with some revised labor prices, and all other prices the same. 10/20/2015 AccessAbility, Ally People Solutions, and MN State Operated Community Services are listed as DEED and/or DHS certified rehabilitation facilities. 08/04/2015 Price changes for some labor lines for Ally People Solutions. All other prices, terms, and conditions remain the same. 09/03/2014 Price changes for some labor lines for Ally People Solutions. All other prices, terms, and conditions remain the same. 02/10/2014 DEED/DHS Providers statement at the beginning of the Contract Release is revised. UNSPSC Codes revised. Use line 6, UNSPSC Code 81112005. Do not use lines 1 – 3. SPECIAL TERMS AND CONDITIONS SCOPE. This Contract is for Scanning and Imaging Services and related other services, as outlined below. All Contractors were encouraged to include developmentally disabled employees in the execution of their Contracts. Contact the AMS for details. PRICES. Prices are firm through the initial term of the Contract. After that period, prices may increase once a year. Price increases are not effective until they are approved by the AMS. NOTE: At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS immediately and fill out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the Contract price. FREIGHT/SHIPPING TERMS. For services purchased under these contracts, delivery is FOB Destination. For Freight/Shipping performed as part of the execution of the scanning and imaging services provided under these contracts (courier service), courier prices are listed for each Contractor. MINIMUM ORDER. NONE. SWIFT LINES: The following are mandatory UNSPSC Codes. Only use these UNSPSC codes: 00001 - 00003 DO NOT USE LINES 1 THROUGH 3. 00004 78102200 For Courier Service provided on a per-mile basis 00005 78102200 For Courier Service provided on a per-unit (box, cart, pallet, etc.) basis 00006 81112005 Document scanning services. Imaging services. For all items except Transportation CONTRACTOR TO CHARGE SALES TAX. The Contractor may be required to charge sales tax to the State on the purchase orders for the goods or services offered in this Contract. See the Minnesota Department of Revenue Sales Tax Fact Sheets numbered 142 and 109, and Minnesota Department of Revenue Notice Number 02-15, and/or contact the Contract Release 16 (08/14) Page 4 of 24 Contract Release: S-876(5) Minnesota Department of Revenue if you have questions. The State’s Direct Pay permit will apply for orders against this Contract. NO HAZARDOUS WASTE. The Contractor shall not manage any hazardous waste, including any waste items that have printed circuit boards such as computer hard drives, cell phones and flash drives. If picked up from Contract Users for scanning and imaging, such items shall be returned to the Contract Users for proper management. COMPLIANCE WITH LAWS. The Contractor shall comply with all applicable federal, State, county, and municipal laws, regulations, and permits. CONTRACTOR QUALIFICATIONS Contractor shall respond to requests for services within two days of a request by a Contract User and commence work on Contract services as mutually agreed by the parties. INDUSTRY STANDARDS. The Contractor must meet some Association for Information and Image Management (AIIM), American National Standards Institute (ANSI), International Organization for Standardization (ISO), and Minnesota Historical Society standards for all scanned and archival images and image processing. The Contractor may meet additional industry standards for scanning, indexing, and media production. FIRE AND SECURITY SYSTEMS. All of the Contractor’s buildings which contain documents must have fire suppression systems, fire alarms, and security systems. NAID™ CERTIFICATION. The Contractor, or the Contractor’s subcontractor for information destruction, must be certified by the National Association for Information Destruction, Inc. (NAID™) for Paper/Printed Media, Micro Media and Non-paper Media. Contractor or the Contractor’s subcontractor must follow all NAID™ certification criteria requirements. Non-public information may not be destroyed without NAID™ certification. SCOPE OF WORK A. SYSTEM FUNCTIONALITY (INCLUDING QUALITY CONTROL) THESE SPECIFICATIONS/OPTIONS WILL BE PERFORMED BY ALL CONTRACTORS EXCEPT THE ON-SITE CONTRACTOR. 1. SOFTWARE-BASED DOCUMENT RETRIEVAL PACKAGES. The Contractor will have software-based document retrieval packages offered in conjunction with scanning services for the search and retrieval of documents scanned under this Contract. 2. BARCODE INDEX DATA CAPTURE. The Contractor will have barcode index data capture capabilities. 3. SECURE FILE TRANSFER PROTOCOL (FTP). The Contractor will have Secure File Transfer Protocol (SFTP or FTPS), and File Transfer Protocol (FTP) services available. 4. IMPROVEMENTS AND UPGRADES. The Contractor will suggest improvements and upgrades to end users for deliverables and procedures that could potentially benefit the end user. 5. SOURCE DOCUMENTS DROP OFF AND PICK UP. The Contractor will allow users to drop off and pick up source documents from the Contractor’s facilities. The documentation outlined in Scope of Work, C. SYSTEM SUPPORT, PICKING UP SOURCE DOCUMENTS paragraph applies to source documents transferred from the end user to the Contractor. 6. AUTOMATIC “DOCUMENT CLEANUP”OR “DOCUMENT CORRECTION.” The Contractor will have automatic “Document Cleanup” or “Document Correction” mechanisms in place. “Document cleanup” or “Document Correction” means both automatic improvement of scanned images, and automated destruction of electronic information. 7. CONVERSION. The Contractor’s systems will support conversion to and from hard drive and server RAM cache. Contract Release 16 (08/14) Page 5 of 24 Contract Release: S-876(5) 8. STANDARD FORMAT FOR INDEXING. The State’s standard format for indexing metadata is XML. B. SYSTEM FUNCTIONALITY (INCLUDING QUALITY CONTROL) REQUIREMENTS. 1. DOCUMENTATION OF QUALITY CHECKS. The Contractor must perform and must provide documentation of quality checks throughout the Contract period. The Contractor’s quality control procedures must include the following areas: Supply purchasing and inventory Image Scanning – Paper, Electronic Media, and Microfilm Indexing Media Production and Duplication Index System Set-up Shipping/Receiving Production Statistics Scheduling Work Cost Estimate vs. Actual Job Procedure Database/Listing OCR Accuracy 2. ACCURACY. The Contractor must maintain at least 99 percent accuracy for all outgoing work. Work that does not meet this requirement shall be subject to the terms of the Section 4 - Price, Correct Production Errors paragraph. 3 CONVERSION. The Contractor’s systems must support conversion to and from magnetic disk and optical storage, at a minimum. 4. CONTRACTOR COPIES – MAKING, RETENTION, DESTRUCTION OR PURGING. The State understands and agrees that the Contractor may find it necessary, at times, to make electronic or physical copies of items submitted to the Contractor for the purposes of performing the services of this Contract. The Contractor must destroy or purge all of these physical and electronic copies. Once that action is completed, the ordering agency must be sent a certificate of destruction. No such copies shall be destroyed or purged until after 60 days following the completion of the job of which the original item was a part of. 5. IMAGE FILE FORMATS. The Contractor shall provide at least one image file format (Tiff, PDF, JPG), as well as the quality/DPI. 6. IMAGE FILES COMPRESSED. .All image files must be compressed. 7. OPTICAL CHARACTER RECOGNITION (OCR). The Contractor must have Optical Character Recognition (OCR) data capture capabilities. C. SYSTEM SUPPORT (CUSTOMER SERVICE, VOLUME, ORDER SCHEDULING) REQUIREMENTS 1. UPDATE/DEVELOP NEW PROCEDURES. The Contractor shall update/develop new procedures to meet end users’ needs as needed. a. The Contractor must provide notification of any updated procedures to the AMS in writing prior to the procedures being enacted. 2. PICKING UP AND RETURNING SOURCE DOCUMENTS. The Contractor or their subcontractor must be capable of picking up source documents to be scanned directly from the end user, and returning those documents directly to the end user when the job is completed. 3. DOCUMENTATION OF SHIPPING AND RECEIVING. The Contractor must document the shipping and receiving of each item, including transmittal documentation. 4. TRAINING AND SUPPORT. The Contractor must provide any customer training and support needed for the successful execution of services under this Contract. Contract Release 16 (08/14) Page 6 of 24 Contract Release: S-876(5) 5. DOCUMENT VIEWING WORK STATION. The Contractor will have a document viewing work station, complete with an electronic media reader, at the Contractor’s location where end users can spot-check finished products against original paper or electronic media and tested for accuracy. This work station does not need to be dedicated to end users, but it must be available to end users upon request. 6. ORDERS. Orders will be placed by each agency or CPV member directly to the Contractor. 7. RECORD INFORMATION DESTRUCTION OR MANAGEMENT. If record information destruction is indicated by job procedures, the Contractor shall send a written authorization form to the end user along with the corresponding conversion medium, allowing 30 days for the end user to review the job and sign off on the disposal/recycling/management. When the authorization form is signed, records must be disposed/recycled/managed in a secure, confidential manner. The Contractor must provide certificates of destruction for any item managed under this Contract. Other jobs require the records to be returned to the end user. Contractor shall follow the Part D., Security and Confidentiality requirements set out below. Contractor shall follow secure document destruction procedures so that no remnants of data are retrievable and the process complies with Security and Confidentiality Regulations. a. MANDATORY RECYCLING REQUIREMENTS. The intent of the Contract is to protect the confidentiality of the material and maximize the types and amounts of recyclable material scanned or imaged and available for recycling. The Contractor must recycle, per Minn. Stat. § 115A.03, subd. 25(b), recyclables managed under this contract. b. WASTE HIERARCHY. In accordance with Minn. Stat. § 115A.02, preference will be given to the waste hierarchy, that as many wastes and as much of the waste material as possible be processed first for recycling and then for the recovery of energy. Landfilling is the least preferable alternative. c. CERTIFICATES OF DESTRUCTION. The Contractor shall provide each customer with a signed certificate of destruction that shows the date that the documents were destroyed. The certificate of destruction shall accompany the monthly invoice to the customer. D. SECURITY AND CONFIDENTIALITY REQUIREMENTS 1. MAINTAIN CONFIDENTIALITY ON ALL DOCUMENTS. The Contractor must maintain complete confidentiality on all documents through security practices/systems and confidentiality agreements with employees. The Contractor must understand and agree that all persons who handle documents provided under this Contract must sign confidentiality agreements, including all persons employed by subcontractors (including couriers). The Contractor must have measures and practices in place to ensure the security of all facilities and vehicles which will be used to fulfill this Contract, especially those which will house sensitive documents. Upon request, the confidentiality agreement documents must be provided to the state’s authorized representative and approved in writing by the state’s authorized representative. Responders must submit all details of all security and confidentiality measures to be utilized in fulfilling this Contract. Any pricing differences for different levels of security must be provided to the State. If multiple levels are offered, the State reserves the right to determine which level meets the State’s needs for the purposes of the price evaluation. 1a. The Contractor must have secure areas for sensitive document storage, into which only authorized personnel have access. 2. APPROPRIATE SAFEGUARDS. Contractor shall establish and maintain appropriate safeguards, including, but not limited to, appropriate electronic or other security measures, to prevent any unauthorized use or disclosure of confidential information. Such protections will comply with all Privacy Regulations, and all State, federal and local laws and rules. In conducting transactions using electronic media, Contractor shall conduct the transactions as standard transactions in accordance with all Privacy Regulations and all State, federal and local laws and rules. 3. REPORTS OF IMPROPER USE OR DISCLOSURE. Contractor shall immediately report to the State any material use or disclosure that the Contractor, its employees or agents, has made to confidential information provided to it by State or CPV members. The Contractor shall immediately report to the Contract User any release of confidential Contract Release 16 (08/14) Page 7 of 24 Contract Release: S-876(5) information or breach of security which may have resulted in such a release the Contractor becomes aware of, related to the scanning and imaging services performed for the Contract User. 4. SANCTION PROCEDURES. The Contractor shall develop and implement a system of sanctions for any employee, subcontractor or agent who violates this Agreement or any Privacy Regulations. 5. DATA PRIVACY AND SECURITY. The Contractor shall manage all documents and electronic storage media in a manner that assures data privacy and security as specified in the following paragraphs, and in the accordance this Part, the Waste Tracking provisions, and the Data Management and Security provisions of this Contract and with all applicable federal, State, and local laws, rules, regulations, and ordinances. For State agencies, the Contractor must comply with the State of Minnesota Information Bulletin, MN.IT Services Enterprise Security Information Sanitization and Destruction Standard, dated June 1, 2010, which sets out the requirements for data security for storage media, including being a National Association for Information Destruction, Inc. (NAID™) certified contractor for confidential document waste management, or using a NAID™ certified contractor for confidential document destruction. Read the entire standard at: http://mn.gov/oet/images/SEC_S_Information_Sanitization_and_Destruction.pdf. The MN.IT Services Enterprise Security Information Sanitization and Destruction Standard is also attached as Attachment B. 6. STATE CONFIDENTIAL DOCUMENTS STORAGE/DISPOSAL REQUIREMENTS. Pursuant to Minn. Stat. § 138.17, subd. 7, the State of Minnesota is obligated to ensure proper disposal of confidential, private, nonpublic and protected nonpublic documents as defined by the Data Privacy Act, Minn. Stat. Ch. 13. Pursuant to Minn. Stat. § 13.05, subd. 5b, “when not public data is being disposed of, the data must be destroyed in a way that prevents its contents from being determined.” Where applicable, if the State contracting party is part of the judicial branch, the State is obligated under Rule 10 of the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court to ensure that the Contractor does not disclose to any third party any information that is not accessible to the public under the Rules of Public Access to Records of the Judicial Branch. The Contractor shall guarantee that upon receipt, the recyclable confidential, private, nonpublic and protected nonpublic documents (and where applicable, documents that are not accessible to the public under the Rules of Public Access to Records of the Judicial Branch) shall be transferred and stored in a manner that will ensure confidentiality up to the time that the data contained in the documents is destroyed. 7. HIPPA COMPLIANCE. The Contractor must remain current on all certifications, clearances, and forms required for HIPAA compliance. The Contractor must, upon request, provide copies of all of these items to the State’s authorized representative as proof of HIPAA compliance prior to the start of the Contract, and at the time of any extension. 8. SECURITY REQUIREMENTS FOR FEDERAL AND STATE TAX DOCUMENTS. The Contractor shall comply and assume responsibility for compliance by its officers and employees with the following requirements from IRS publication 1075. IRS Publication 1075, Exhibit 7 CONTRACT LANGUAGE FOR TECHNOLOGY SERVICES I. PERFORMANCE In performance of this Contract, the Contractor agrees to comply with and assume responsibility for compliance by his or her employees with the following requirements: (1) All work will be done under the supervision of the Contractor or the Contractor's employees. (2) Any return or return information made available in any format shall be used only for the purpose of carrying out the provisions of this Contract. Information contained in such material will be treated as confidential and will not be divulged or made known in any manner to any person except as may be necessary in the performance of this Contract. Disclosure to anyone other than an officer or employee of the Contractor will be prohibited. (3) All returns and return information will be accounted for upon receipt and properly stored before, during, and after processing. In addition, all related output will be given the same level of protection as required for the source material. Contract Release 16 (08/14) Page 8 of 24 Contract Release: S-876(5) (4) The Contractor certifies that the data processed during the performance of this Contract will be completely purged from all data storage components of his or her computer facility, and no output will be retained by the Contractor at the time the work is completed. If immediate purging of all data storage components is not possible, the Contractor certifies that any IRS data remaining in any storage component will be safeguarded to prevent unauthorized disclosures. (5) Any spoilage or any intermediate hard copy printout that may result during the processing of IRS data will be given to the agency or his or her designee. When this is not possible, the Contractor will be responsible for the destruction of the spoilage or any intermediate hard copy printouts, and will provide the agency or his or her designee with a statement containing the date of destruction, description of material destroyed, and the method used. (6) All computer systems receiving, processing, storing, or transmitting federal tax information must meet the requirements defined in IRS Publication 1075. To m eet functional and assurance requirements, the security features of the environment must provide for the managerial, operational, and technical controls. All security features must be available and activated to protect against unauthorized use of and access to federal tax information. (7) No work involving federal tax information furnished under this Contract will be subcontracted without prior written approval of the IRS. (8) The Contractor will maintain a list of employees authorized access. Such list will be provided to the agency and, upon request, to the IRS reviewing office. (9) The agency will have the right to void the Contract if the Contractor fails to provide the safeguards described above. (10) The Contractor must provide the agency a signed vendor disclosure agreement and provide employees performing the work disclosure training. II. CRIMINAL/CIVIL SANCTIONS (1) Each officer or employee of any person to whom returns or return information is or may be disclosed will be notified in writing by such person that returns or return information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such returns or return information for a purpose or to an extent unauthorized herein constitutes a felony punishable upon conviction by a fine of as much as $5,000 or imprisonment for as long as 5 years, or both, together with the costs of prosecution. Such person shall also notify each such officer and employee that any such unauthorized further disclosure of returns or return information may also result in an award of civil damages against the officer or employee in an amount not less than $1,000 with respect to each instance of unauthorized disclosure. These penalties are prescribed by IRC sections 7213 and 7431 and set forth at 26 CFR 301.6103(n)-1. (2) Each officer or employee of any person to whom returns or return information is or may be disclosed shall be notified in writing by such person that any return or return information made available in any format shall be used only for the purpose of carrying out the provisions of this Contract. Information contained in such material shall be treated as confidential and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the Contract. Inspection by or disclosure to anyone without an official need to know constitutes a criminal misdemeanor punishable upon conviction by a fine of as much as $1,000 or imprisonment for as long as 1 year, or both, together with the costs of prosecution. Such person shall also notify each such officer and employee that any such unauthorized inspection or disclosure of returns or return information may also result in an award of civil damages against the officer or employee [United States for Federal employees] in an amount equal to the sum of the greater of $1,000 for each act of unauthorized inspection or disclosure with respect to which such defendant is found liable or the sum of the actual damages sustained by the plaintiff as a result of such unauthorized inspection or disclosure plus in the case of a willful inspection or disclosure which is the result of gross negligence, punitive damages, plus the costs of the action. These penalties are prescribed by IRC section 7213A and 7431. (3) Additionally, it is incumbent upon the Contractor to inform its officers and employees of the penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a. Specifically, 5 U.S.C. 552a(i)(1), which is Contract Release 16 (08/14) Page 9 of 24 Contract Release: S-876(5) made applicable to Contractors by 5 U.S.C. 552a(m)(1), provides that any officer or employee of a Contractor, who by virtue of his/her employment or official position, has possession of or access to agency records which contain individually identifiable information, the disclosure of which is prohibited by the Privacy Act or regulations established thereunder, and who knowing that disclosure of the specific material is prohibited, willfully discloses the material in any manner to any person or agency not entitled to receive it, shall be guilty of a misdemeanor and fined not more than $5,000. (4) Granting a Contractor access to FTI must be preceded by certifying that each individual understands the agency’s security policy and procedures for safeguarding IRS information. Contractors must maintain their authorization to access FTI through annual recertification. The initial certification and recertification must be documented and placed in the agency's files for review. As part of the certification and at least annually afterwards, Contractors should be advised of the provisions of IRC Sections 7431, 7213, and 7213A (see Exhibit 6, IRC Sec. 7431 Civil Damages for Unauthorized Disclosure of Returns and Return Information and Exhibit 5, IRC Sec. 7213 Unauthorized Disclosure of Information). The training provided before the initial certification and annually thereafter must also cover the incident response policy and procedure for reporting unauthorized disclosures and data breaches. (See Section 10) For both the initial certification and the annual certification, the Contractor should sign, either with ink or electronic signature, a confidentiality statement certifying their understanding of the security requirements. III. INSPECTION The IRS and the Agency shall have the right to send its officers and employees into the offices and plants of the Contractor for inspection of the facilities and operations provided for the performance of any work under this Contract. On the basis of such inspection, specific measures may be required in cases where the Contractor is found to be noncompliant with Contract safeguards. ON–SITE DAY TRAINING AND HABILITATION AND/OR REHABILITATION CONTRACTOR, SCANNING, IMAGING, AND SERVICES. The On-Site Day Training and Habilitation and/or Rehabilitation Contractor will provide to State Agency and CPV Member on-site scanning, imaging, and other services under this Contract. On-site means the service is provided at the State Agency or CPV Member’s location, using the State Agency or CPV Member’s equipment. The Scope of Work sections A and B will not apply to On-Site Contractors, except as follows: B. SYSTEM FUNCTIONALITY (INCLUDING QUALITY CONTROL) REQUIREMENTS. 1. DOCUMENTATION OF QUALITY CHECKS. • Supply purchasing and inventory • Index System Set-up • Shipping/Receiving • Production Statistics • Scheduling Work • Cost Estimate vs. Actual ACCURACY. The Contractor must maintain at least 99 percent accuracy for all outgoing work. Work that does not meet this requirement shall be subject to the terms of the Section 4 - Price, Correct Production Errors paragraph. CONTRACTOR COPIES – MAKING, RETENTION, DESTRUCTION OR PURGING. The State understands and agrees that the Contractor may find it necessary, at times, to make electronic or physical copies of items submitted to the Contractor for the purposes of performing the services of this Contract. The Contractor must destroy or purge all of these physical and electronic copies. Once that action is completed, the ordering agency must be sent a certificate of destruction. No such copies shall be destroyed or purged until after 60 days following the completion of the job of which the original item was a part of. All other provisions of this Contract apply to the On-Site Contractor. The On-Site Contractor must provide scanning and imaging expertise in working with the customers, and supervision to the Developmental Disability employees, as needed. PRICE Contract Release 16 (08/14) Page 10 of 24 Contract Release: S-876(5) VERIFYING THE CONTRACT PRICES. The following information explains the method(s) for calculating and/or confirming the contract prices. The Contracts were executed with fixed pricing. The pricing offered must match or be lower than that detailed herein. Only accept contract vendor quotes that provide itemized contract pricing (lump sum price quotes must be rejected and reworked by the Contract Vendor to show itemized State contract pricing). The Contracts include hourly rates. Confirm that the correct rate has been utilized by the Contract Vendor and that the number of hours are properly calculated/subtotaled. Review the number of hours quoted against the scope of your project. Prior to accepting an order and/or issuing payment on an invoice, inspect the goods and/or deliverables to ensure they match both the terms and pricing of the contract. Contact the AMS/Buyer detailed herein to report any pricing discrepancies or for assistance in confirming/calculating contract pricing. PRICING OFFERED IN CONTRACT. Prices listed in the Contracts take into consideration all inherent costs of providing the requested goods and/or services. The Contractor agrees to pay any and all fees, including, but not limited to: duties, custom fees, permits, brokerage fees, insurance costs, licenses and registrations. The State will not pay any additional charges beyond the price(s) listed in the Contract, unless otherwise provided for by law or expressly allowed by the terms of the solicitation. NO SERVICE FEES OR SERVICE AGREEMENTS. The Contractor may not charge a service fee or any other fee except as set forth in the Contract. The terms of the Contract apply to the Contractor and all users. The Contractor may not execute a separate agreement with any Contract User, except with written permission of the AMS at the request of the Contract User. WEIGHTS. Weights of the recyclables or other materials shall be obtained on a scale approved by the State of Minnesota, Commerce Department, Division of Weights and Measures (or a comparable State agency if Contractor is located in another state) meeting all specifications, tolerances and technical requirements as required by State law. The scale shall be inspected annually and documentation of the inspection shall be presented to the State upon request. DATA PRIVACY AND SECURITY – MANAGEMENT OF WASTE CONFIDENTIAL DOCUMENTS. For State agencies, if the Contractor is not a NAID™ certified Contractor or does not use a NAID™ subcontractor for waste confidential document management according to the DATA PRIVACY AND SECURITY provisions of the Scope of Work, the Contractor shall be responsible for securely transporting the waste confidential documents back to the Contract User, or arranging for the management of the waste confidential documents through the State’s S-828(5) Shredding Confidential Documents Contract or other means utilized by the Contract User which assures data privacy and security and compliance with Attachment B. DEPARTMENT OF CORRECTION SECURITY REQUIREMENTS. Each Contractor employee who will be involved with the provision of services for the Department of Correction at a Correctional facility shall be required to attend an orientation session for approximately two hours at each correctional facility that the Contractor’s employee will be servicing. The State will NOT reimburse the Contractor for the orientation session. The Contractor and all its employees, agents, and subcontractors, if any, shall follow all Department of Corrections security procedures, including the daytime hours within which service must be conducted. Depending on the policies of the Department of Correction facility, some facilities will and some will NOT escort Contractor employees in the provision of services under this Contract. TEST RUNS. The Contractor must have the capability to perform “test runs” of orders to demonstrate that the specifications of the order have been understood by both the Contractor and the end user. The Contractor must provide pricing for test runs. The Contractor must inform end users of the availability of the test runs, but end users shall not be required to purchase test runs for any specific order. CUSTOMIZED PROCEDURES. The Contractor must comply with reasonable requests for customized procedures as requested by end users. a. The Contractor must ask end users to detail any customized procedures prior to beginning any work, which includes picking up documents. The Contractor must make this request in writing, and must receive a response from the end user in writing. Contract Release 16 (08/14) Page 11 of 24 Contract Release: S-876(5) b. The Contractor must notify the end user in writing of any customized procedures which cannot be met prior to beginning any work. c. If customized procedures that increase the Contractor’s cost are discovered after work has begun, the Contractor may only charge extra costs with the written approval of the end user. If the Contractor cannot provide written proof of asking end users for any customized procedures prior to work beginning and of receiving written approval from the end user, the Contractor shall not be allowed to charge for any extra costs associated with customized procedures without the written approval of the end user. d. If any customized procedure results in decreasing the Contractor’s cost of completing the work to be done, the Contractor shall pass along the decreased cost to the end user, regardless of when the customized procedure is discovered. MAKE CURRENT IMAGES AND ORIGINAL PAPER/ELECTRONIC MEDIA AVAILABLE. The Contractor must make current images and original paper/electronic media available to end users upon request. CORRECT PRODUCTION ERRORS. The Contractor must correct all production errors at no charge. The Contractor must take steps to reduce the number of production errors (see the Scope of Work, System Functionality, Accuracy section). a. If production errors are not discovered until after the source documents have been returned to the end user, the Contractor must pick up source documents and return them in compliance with the Return of Source Documents section at no charge to the end user. MONTHLY BILLING. The Contractor must bill each customer monthly for any jobs completed during that month, and at a minimum, provide invoices for work performed that month as a part of ongoing jobs. a. Each billed item must include a complete description of the product/task completed. References to quote numbers, purchase order numbers, and itemized billing lists must be included when possible. If quantity of output measures were requested for the job, the job performance must be shown in terms of those measures when possible. b. Relevant job data must be submitted to end users by the fifth working day of the month following the month being billed. c. Monthly bills must be submitted within 30 calendar days of the close of the month being billed. Agencies shall not be required to pay any bills not submitted within this timeframe. FREIGHT (FOB). Orders shall be shipped FOB Destination. PURCHASING CARDS. Contractors will accept a purchasing card for order placement in addition to accepting a purchase order, without passing the processing fees for the purchasing card back to the State. The State’s single purchase limit is $2,500 on the purchasing card, but it may be increased with the state’s and the Contractor’s approval. DEPARTMENT OF PUBLIC SAFETY BCA BACKGROUND CHECKS. After Contract award and prior to the start of Contract work for the BCA, the Contractor shall submit any and all persons to the BCA for background checks on all current and future employees who will access the BCA systems to undergo a federal criminal history search. The FBI charges the BCA to perform that search. The BCA passes this charge on to the Contractor. The current charge is $21.50 per person. The Contractor shall also conduct its own check of any job applicant’s work background. All costs associated with any background checks conducted by the Contractor shall be the responsibility of the Contractor. The Contractor is required to be knowledgeable of the job site conditions, the location environment work requirements, and access to the general public for any State project where it places its employees. It is solely the Contractor’s responsibility to determine if any of its employees with a felony or gross misdemeanor conviction or any misdemeanor conviction is suitable for the work project to which its employees would be assigned. The Contractor is solely responsible Contract Release 16 (08/14) Page 12 of 24 Contract Release: S-876(5) for all actions of its employees and will indemnify and hold the State harmless for any liabilities or responsibility for the actions of its employees. Pricing Tables AccessAbility, Inc. Optical Disks Document Prep $16.50 per hour Other clerical - includes data entry, scanning, supervision, indexing, and administration $21.00 per hour Courier Service: Capitol Complex Area (One run = pick-up and drop-off at a single site) Handcart $20.00 per run Hamper $30.00 per run Pallet $60.00 per run Courier Service: 7-County Metro Area (One run = pick-up and drop-off at a single site) Handcart $25.00 per run Hamper $35.00 per run Pallet $65.00 per run Onsite Services Scanning $21.00 per hour Data Entry $21.00 per hour Document Prep $16.50 per hour Document Reassembly $16.50 per hour Mail - Collating and Sorting $16.50 per hour Assembly and Packaging $16.50 per hour Paper Disposal/Destruction Storing bins and administering disposals through State Contract S-828(5) Shredding of Confidential Documents See AccessAbility's Contract No. 58762 Confidential Paper Destruction by Contractor (Must meet Contract Requirements) $0.04 per pound Additional/Optional Pricing Media Disintegration/Destruction per the terms and conditions of AccessAbility's Contract No. 58762, Contract Release S-828(5). $0.22 per pound Contract Release 16 (08/14) Page 13 of 24 Contract Release: S-876(5) ALLY People Solutions Scanning to TIFF CCITT Group IV compression Medium range is defined as 85 percent consistent weight, color, and size and 85 percent free of creases, staple holes, tears, etc. Excellent condition is defined as 95 percent consistent weight, color, and size and 95 percent free of staple holes, creases, tears, etc. Low range is defined as a wide mix of weights, colors, sizes with abundant folds and creases, some tears, etc. Cost per image for RTF Cost per image for 200 dpi Cost per image for 300 dpi Cost per image for JPG or other color format Cost per image for PDF Cost per image for XML Mixed paper, low- range condition $0.055 $0.055 $0.06 $0.13 $0.055 (200dpi) $0.06 (300dpi) $0.06 11 x 17 paper, medium range condition $0.065 $0.065 $0.08 $0.13 $0.065 (200dpi) $0.08 (300dpi) $0.08 8.5 x 11 paper, medium-range condition $0.05 $0.05 $0.055 $0.13 $0.05 (200dpi) $0.055 (300dpi) $0.055 8.5 x 11 paper, excellent condition $0.04 $0.04 $0.05 $0.13 $0.04 (200dpi) $0.05 (300dpi) $0.05 D/E-size drawings/maps, medium-range condition $1.05 $1.05 $1.15 $1.05 $1.05 (200dpi) $1.15 (300dpi) D/E-size drawings/maps, excellent condition $0.90 $0.90 $1.00 $1.20 $0.90 (200dpi) $1.00 (300dpi) $0.90 16mm microfilm, rolls $0.025 $0.025 $0.025 $0.025 $0.025 $0.025 16mm microfilm, rolls, blipped $0.025 $0.025 $0.025 $0.025 $0.025 $0.025 16mm microfiche $0.07 $0.07 $0.07 $0.07 $0.07 $0.07 16mm microfiche, jacketed $0.07 $0.07 $0.07 $0.07 $0.07 $0.07 35mm microfilm, rolls $0.10 $0.10 $0.10 $0.10 $0.10 $0.10 35mm microfiche $0.35 $0.35 $0.35 $0.35 $0.35 $0.35 35mm microfiche, jacketed $0.35 $0.35 $0.35 $0.35 $0.35 $0.35 35mm microfilm, aperture cards $0.55 $0.55 $0.55 $0.55 $0.55 $0.55 35mm microfiche, aperture cards $0.55 $0.55 $0.55 $0.55 $0.55 $0.55 Other Pricing OCR index data capture for full-text search $0.020 per image Data entry - indexing $0.005 per index character Conversion to other formats (.pdf, .doc, .rtf, .xls, etc.) $0.012 per image Manual ‘clean-up’ (de-speckling, etc.) $3.38 per 15 minute unit Contract Release 16 (08/14) Page 14 of 24 Contract Release: S-876(5) Automatic ‘clean-up’ (de-speckling, etc.) No Charge per unit Index System Set-up $50.00 per unit of 50,000 images Importing from existing database (ASCII) and linking to scanned images to create index (describe any qualifiers) $0.020 per record (up to 4 fields). $.050 per additional field. Record equals a document. Creating subdirectories for file manipulation/transfer – this applies specifically to an application in which the client requires scanned images transferred into several subdirectories with no further indexing $0.06 per record Barcode index data capture – describe capabilities and associated costs $250.00 per unit of 50,000 images Image storage $5.00 per unit of 50,000 images “Test run” – see Price Section, #8. $50.00 per unit of up to one banker's size file box Return original/copy of records – see Scope of Work, Section C, System Support, # 2. $25.00 per unit of one round trip throughout seven county metro area Emergency return of original/copy of records – state prices and guaranteed delivery time $50.00 per unit of one round trip throughout seven county metro area with 1 day turn around Import/Convert from word processing files such as Word or Word Perfect. Specify pricing for importing/converting to/from all file types to be offered under this Contract $1,000.00 per unit of 50,000 images Compact Discs WORM original $10.00 per disc Re-writable original disc $10.00 per disc Duplicates – 1-5 CD-R $2.00 per disc Duplicates – 5+ CD-R $1.50 per disc Duplicates – 1-5 CD-RW $2.00 per disc Duplicates – 5+ CD-RW $1.50 per disc DVD – up to 4.7 GB $10.00 per disc Optical Disks 5-1/4” 6.2 GB Media $100.00 per disk 5-1/4” 9.1 GB Media $125.00 per disk FTP Download $0.00015 per image Document Prep $16.02 per hour Other clerical – handling the needs of the prep station workers, retrieving the boxes from the secured storage area, supplies and stocking, customer service, paper retrieval, organizing and pre and post prep, data entry (Non Indexing), manual OCR correction and/or editing. $16.02 per hour Courier Service: Capitol Complex Area (One run = pick-up and drop-off at a single site) Handcart $15.00 per run Hamper $25.00 per run Contract Release 16 (08/14) Page 15 of 24 Contract Release: S-876(5) Pallet $50.00 per run Courier Service: 7-County Metro Area (One run = pick-up and drop-off at a single site) Handcart $15.00 per run Hamper $25.00 per run Pallet $50.00 per run Courier Service: Outside 7-County Metro Area (One run = pick-up and drop-off at a single site) Handcart $30.00 per run Hamper $50.00 per run Pallet $100.00 per run Onsite Services Scanning $16.02 per hour Data Entry $16.02 per hour Document Prep $16.02 per hour Document Reassembly $16.02 per hour Mail - Collating and Sorting $16.02 per hour Assembly and Packaging $16.02 per hour Paper Disposal/Destruction Storing bins and administering disposals through State Contract S-828(5) Shredding of Confidential Documents $0.10 per pound Confidential Paper Destruction by Contractor (Must meet Contract Requirements) $0.10 per pound Additional/Optional Pricing Document Restoration after OCR $16.02 per hour ALLY supplied Bar Codes for separation (sheet) $0.05 per sheet ALLY supplied Bar Codes for separation (Labels) $0.01 per label Specialized Image Finishing (Microfilm) $25.00 per hour On Site Services (On site Supervisor) $20.00 per hour Laserfiche software Subcontract price through Solbrekk Upgrade Digital Scan to 400-600 DPI 2 times the Cost of 200 DPI Contract Release 16 (08/14) Page 16 of 24 Contract Release: S-876(5) MN State Operated Community Services Scanning to TIFF CCITT Group IV compression Medium range is defined as 85 percent consistent weight, color, and size and 85 percent free of creases, staple holes, tears, etc. Excellent condition is defined as 95 percent consistent weight, color, and size and 95 percent free of staple holes, creases, tears, etc. Low range is defined as a wide mix of weights, colors, sizes with abundant folds and creases, some tears, etc. Cost per image for RTF Cost per image for 200 dpi Cost per image for 300 dpi Cost per image for JPG or other color format Cost per image for PDF Cost per image for XML Mixed paper, low- range condition $0.022 $0.022 $0.023 $0.023 $0.022 $0.022 11 x 17 paper, medium range condition $0.017 $0.017 $0.019 $0.018 $0.017 $0.017 8.5 x 11 paper, medium-range condition $0.019 $0.019 $0.020 $0.020 $0.019 $0.019 8.5 x 11 paper, excellent condition $0.019 $0.019 $0.019 $0.019 $0.019 $0.019 Other Pricing OCR index data capture for full-text search $0.01 per image Data entry - indexing $0.005 per index character Conversion to other formats (.pdf, .doc, .rtf, .xls, etc.) $0.005 per image Manual ‘clean-up’ (de-speckling, etc.) No Charge per unit Automatic ‘clean-up’ (de-speckling, etc.) No Charge per unit Index System Set-up $150 per setup Importing from existing database (ASCII) and linking to scanned images to create index (describe any qualifiers) $0.005 per record Record = document. Creating subdirectories for file manipulation/transfer – this applies specifically to an application in which the client requires scanned images transferred into several subdirectories with no further indexing No Charge per record Barcode index data capture – describe capabilities and associated costs No Charge per unit Image storage No Charge per unit “Test run” – see Price Section, #8. $150 per setup Return original/copy of records – see Scope of Work, Section C, System Support, # 2. No Charge per unit Emergency return of original/copy of records – state prices and guaranteed delivery time No Charge per unit Import/Convert from word processing files such as Word or Word Perfect. Specify pricing for importing/converting to/from all file types to be offered under this Contract $0.02 per image Contract Release 16 (08/14) Page 17 of 24 Contract Release: S-876(5) Compact Discs WORM original $10.00 per disc Re-writable original disc $10.00 per disc Duplicates – 1-5 CD-R $1.50 per disc Duplicates – 5+ CD-R $1.50 per disc Duplicates – 1-5 CD-RW $1.50 per disc Duplicates – 5+ CD-RW $1.50 per disc DVD – up to 4.7 GB No Charge per disc Optical Disks 5-1/4” 6.2 GB Media Unavailable 5-1/4” 9.1 GB Media Unavailable FTP Download Unavailable Document Prep $11.00 per hour Other clerical – Identification of index values based on analysis of documents. On Site training on customer applications. $15.00 per hour Courier Service: Capitol Complex Area (One run = pick-up and drop-off at a single site) Handcart (10 standard bankers boxes) $15.00 per run Hamper (two hampers) $25.00 per run Pallet (eight 48” pallets) $50.00 per run Courier Service: 7-County Metro Area (One run = pick-up and drop-off at a single site) Handcart (10 standard bankers boxes) $15.00 per run Hamper (two hampers) $35.00 per run Pallet (eight 48” pallets) $50.00 per run Courier Service: Outside 7-County Metro Area (One run = pick-up and drop-off at a single site) Handcart (10 standard bankers boxes) $20.00 per run Hamper (two hampers) $40.00 per run Pallet (eight 48” pallets) $120.00 per run Onsite Services Scanning $13.00 per hour Data Entry $13.00 per hour Document Prep $11.00 per hour Document Reassembly $11.00 per hour Mail - Collating and Sorting $11.00 per hour Assembly and Packaging $11.00 per hour Paper Disposal/Destruction Storing bins and administering disposals through State Contract S-828(5) Shredding of Confidential Documents No Charge per pound Confidential Paper Destruction by Contractor (Must meet Contract Requirements) $0.05 per pound Contract Release 16 (08/14) Page 18 of 24 Contract Release: S-876(5) Mid-America Business Systems Scanning to TIFF CCITT Group IV compression Medium range is defined as 85 percent consistent weight, color, and size and 85 percent free of creases, staple holes, tears, etc. Excellent condition is defined as 95 percent consistent weight, color, and size and 95 percent free of staple holes, creases, tears, etc. Low range is defined as a wide mix of weights, colors, sizes with abundant folds and creases, some tears, etc. Cost per image for RTF Cost per image for 200 dpi Cost per image for 300 dpi Cost per image for JPG or other color format Cost per image for PDF Cost per image for XML Mixed paper, low- range condition $0.035 $0.035 $0.035 $0.0525 $0.035 $0.035 11 x 17 paper, medium range condition $0.039 $0.039 $0.039 $0.060 $0.0385 $0.0385 8.5 x 11 paper, medium-range condition $0.035 $0.035 $0.035 $0.0525 $0.038 $0.038 8.5 x 11 paper, excellent condition $0.0325 $0.0325 $0.0325 $0.05 $0.04 $0.037 D/E-size drawings/maps, medium-range condition $1.05 $1.05 $1.05 $1.25 $1.05 $1.05 D/E-size drawings/maps, excellent condition $0.95 $0.95 $0.95 $1.09 $0.95 $0.95 16mm microfilm, rolls $0.03 $0.03 $0.03 $0.04 $0.03 $0.03 16mm microfilm, rolls, blipped N/A $0.03 $0.03 $0.035 $0.03 $0.03 16mm microfiche N/A $0.065 $0.065 $0.077 $0.065 $0.065 16mm microfiche, jacketed N/A $0.065 $0.065 $0.077 $0.065 $0.065 35mm microfilm, rolls N/A $0.09 $0.09 $0.099 $0.09 $0.09 35mm microfiche N/A $0.30 $0.30 $0.40 $0.30 $0.30 35mm microfiche, jacketed N/A $0.30 $0.30 $0.40 $0.30 $0.30 35mm microfilm, aperture cards N/A $0.32 $0.32 $0.42 $0.32 $0.32 35mm microfiche, aperture cards N/A $0.32 $0.32 $0.42 $0.32 $0.32 Other Pricing OCR index data capture for full-text search $0.012 per image Data entry - indexing $0.0042 per index character/keystroke Conversion to other formats (.pdf, .doc, .rtf, .xls, etc.) $0.005 per image Contract Release 16 (08/14) Page 19 of 24 Contract Release: S-876(5) Manual ‘clean-up’ (de-speckling, etc.) $5.50 per 1/4 hour Automatic ‘clean-up’ (de-speckling, etc.) No Charge per unit Index System Set-up $100.00 per set-up Importing from existing database (ASCII) and linking to scanned images to create index (describe any qualifiers) $ .015 per record (a record is a document) Creating subdirectories for file manipulation/transfer – this applies specifically to an application in which the client requires scanned images transferred into several subdirectories with no further indexing $22.00 per hour Barcode index data capture – describe capabilities and associated costs No Charge per unit Image storage 60 Days No Charge thereafter $38/GB/month “Test run” – see Price Section, #8. No Charge per unit Return original/copy of records – see Scope of Work, Section C, System Support, # 2. No Charge 2 per week thereafter $5.00 Emergency return of original/copy of records – state prices and guaranteed delivery time $27.50 per hour - 4 hours Import/Convert from word processing files such as Word or Word Perfect. Specify pricing for importing/converting to/from all file types to be offered under this Contract $25.00 per unit Compact Discs WORM original $10.00 per disc Re-writable original disc $10.00 per disc Duplicates – 1-5 CD-R $4.50 per disc Duplicates – 5+ CD-R $3.50 per disc Duplicates – 1-5 CD-RW $4.50 per disc Duplicates – 5+ CD-RW $3.50 per disc DVD – up to 4.7 GB $10.00 per disc Optical Disks 5-1/4” 6.2 GB Media $80.00 per disk 5-1/4” 9.1 GB Media $120.00 per disk FTP Download $0.001 per image Document Prep $19.25 per hour Other clerical $19.25 per hour Courier Service: Capitol Complex Area (One run = pick-up and drop-off at a single site) Handcart (48 x 24) $35.00 per run Hamper (36 x 30 x 28) $45.00 per run Pallet (48 x 42) $65.00 per run Courier Service: 7-County Metro Area (One run = pick-up and drop-off at a single site) Handcart (48 x 24) $40.00 per run Hamper (36 x 30 x 28) $50.00 per run Pallet (48 x 42) $70.00 per run Courier Service: Outside 7-County Metro Area (One run = pick-up and drop-off at a single site) Contract Release 16 (08/14) Page 20 of 24 Contract Release: S-876(5) Handcart (48 x 24) $40.00 per run + $0.55 per mile Hamper (36 x 30 x 28) $50.00 + $0.55 per mile Pallet (48 x 42) $70.00 + $0.55 per mile Onsite Services Scanning $26.25 per hour Data Entry $26.25 per hour Document Prep $19.25 per hour Document Reassembly $19.25 per hour Mail - Collating and Sorting $19.25 per hour Assembly and Packaging $19.25 per hour Paper Disposal/Destruction Storing bins and administering disposals through State Contract S-828(5) Shredding of Confidential Documents Sub AccessAbility Master Confidential Paper Destruction by Contractor (Must meet Contract Requirements) Sub AccessAbility Master (4 cents/lb) Additional/Optional Pricing Open Books Scanning (Example County Recorder Books) $0.17 per page Secure Web Cloud Access $38 per Gigabyte per month Contract Release 16 (08/14) Page 21 of 24 Contract Release: S-876(5) TAB Products Co., LLC Scanning to TIFF CCITT Group IV compression Medium range is defined as 85 percent consistent weight, color, and size and 85 percent free of creases, staple holes, tears, etc. Excellent condition is defined as 95 percent consistent weight, color, and size and 95 percent free of staple holes, creases, tears, etc. Low range is defined as a wide mix of weights, colors, sizes with abundant folds and creases, some tears, etc. Cost per image for RTF Cost per image for 200 dpi Cost per image for 300 dpi Cost per image for JPG or other color format Cost per image for PDF Cost per image for XML Mixed paper, low- range condition $0.03 $0.03 $0.038 $0.047 $0.03 $0.03 11 x 17 paper, medium range condition $0.036 $0.036 $0.043 $0.049 $0.036 $0.036 8.5 x 11 paper, medium-range condition $0.03 $0.03 $0.039 $0.048 $0.04 $0.04 8.5 x 11 paper, excellent condition $0.03 $0.03 $0.039 $0.049 $0.03 $0.03 D/E-size drawings/maps, medium-range condition $1.31 $1.31 $1.59 $1.80 $1.31 $1.31 D/E-size drawings/maps, excellent condition $1.16 $1.16 $1.42 $1.66 $1.16 $1.16 16mm microfilm, rolls $0.062 $0.062 $0.068 $0.078 $0.062 $0.062 16mm microfilm, rolls, blipped $0.025 $0.025 $0.03 $0.038 $0.025 $0.025 16mm microfiche $0.059 $0.059 $0.071 $0.089 $0.059 $0.059 16mm microfiche, jacketed $0.065 $0.065 $0.078 $0.098 $0.065 $0.065 35mm microfilm, rolls $0.099 $0.099 $0.119 $0.149 $0.099 $0.099 35mm microfiche $0.125 $0.125 $0.15 $0.188 $0.125 $0.125 35mm microfiche, jacketed $0.136 $0.136 $0.168 $0.218 $0.136 $0.136 35mm microfilm, aperture cards $0.34 $0.34 $0.408 $0.51 $0.34 $0.34 35mm microfiche, aperture cards $0.34 $0.34 $0.408 $0.51 $0.34 $0.34 Other Pricing OCR index data capture for full-text search $0.014 per image Data entry - indexing $0.0045 per index character Conversion to other formats (.pdf, .doc, .rtf, .xls, etc.) No Charge per image Manual ‘clean-up’ (de-speckling, etc.) $ 4 per Quarter hour Contract Release 16 (08/14) Page 22 of 24 Contract Release: S-876(5) Automatic ‘clean-up’ (de-speckling, etc.) No Charge per unit Index System Set-up $175 per set-up Importing from existing database (ASCII) and linking to scanned images to create index (describe any qualifiers) $0.0025 per record (Record = Document) Creating subdirectories for file manipulation/transfer – this applies specifically to an application in which the client requires scanned images transferred into several subdirectories with no further indexing $0.0049 per record Barcode index data capture – describe capabilities and associated costs $0.0045 per Index Character Image storage $0.015 per Image “Test run” – see Price Section, #8. No Charge per unit Return original/copy of records – see Scope of Work, Section C, System Support, # 2. $35 per shipment Emergency return of original/copy of records – state prices and guaranteed delivery time $35 per shipment Import/Convert from word processing files such as Word or Word Perfect. Specify pricing for importing/converting to/from all file types to be offered under this Contract $0.015 per File Compact Discs WORM original $2.50 per disc Re-writable original disc $2.50 per disc Duplicates – 1-5 CD-R $2.50 per disc Duplicates – 5+ CD-R $2.50 per disc Duplicates – 1-5 CD-RW $2.50 per disc Duplicates – 5+ CD-RW $2.50 per disc DVD – up to 4.7 GB $2.50 per disc Optical Disks 5-1/4” 6.2 GB Media $90.00 per disk 5-1/4” 9.1 GB Media $120.00 per disk FTP Download No Charge per image Document Prep $22.00 per hour Other clerical – handling the needs of the prep station workers, retrieving the boxes from the secured storage area, supplies and stocking, customer service, paper retrieval, organizing and pre and post prep, data entry (Non Indexing), manual OCR correction and/or editing. $22.00 per hour Courier Service: Capitol Complex Area (One run = pick-up and drop-off at a single site) Handcart $36.00 per run Hamper $39.00 per run Pallet $145.00 per run Courier Service: 7-County Metro Area (One run = pick-up and drop-off at a single site) Handcart $48.00 per run Hamper $50.00 per run Contract Release 16 (08/14) Page 23 of 24 Contract Release: S-876(5) Pallet $198.00 per run Courier Service: Outside 7-County Metro Area (One run = pick-up and drop-off at a single site) Handcart $72.00 per run Hamper $72.00 per run Pallet $335.00 per run Onsite Services - Projects can be priced per job based on requirements to provide each group a reliable budget Scanning $27.50 per hour Data Entry $27.50 per hour Document Prep $27.50 per hour Document Reassembly $27.50 per hour Mail - Collating and Sorting $27.50 per hour Assembly and Packaging $27.50 per hour Paper Disposal/Destruction Storing bins and administering disposals through State Contract S-828(5) Shredding of Confidential Documents No Charge Confidential Paper Destruction by Contractor (Must meet Contract Requirements) $0.12 per pound Contract Release 16 (08/14) Page 24 of 24 Agenda Information Memo December 19, 2017 Regular City Council Meeting CONSENT AGENDA J.Approve transfer of $500,000 from the Public Utilities Fund (retained antenna lease revenues) to the Fiber Infrastructure Fund for AccessEagan operations Action to be considered: To approve a transfer of $500,000 from the Public Utilities Fund to the Fiber Infrastructure Fund for AccessEagan operations Facts: To date, the Council has authorized use of $2,600,000 in retained antenna lease revenues from the Public Utilities Fund to construct the fiber infrastructure and start-up operational costs of AccessEagan, which provides secure network bandwidth to carriers and providers for resale to Eagan businesses. Based on AccessEagan revenue projections and anticipated future system build-outs, an additional $500,000 in funding from outside the Fiber Infrastructure Fund is required through the end of 2019. On November 1, 2017, the Finance Committee met to discuss the matter and directed staff to place this transfer on the consent agenda of a subsequent regular Council meeting. Attachments: (0) Agenda Information Memo December 19, 2017, Eagan City Council Meeting CONSENT AGENDA K. Authorize Appraisals For Fire Station Nos. 1 and 5. Action To Be Considered: Authorize Appraisals for Fire Station Nos. 1 and 5. Facts: Earlier this year, the City declared Fire Station Nos. 1 and 5 as surplus property. The City has received purchase proposals that have been reviewed by the Finance Committee. At its November 29, 2017 meeting, the Finance Committee recommended that the City Attorney obtain appraisals to confirm the reasonableness of the offers received. The City Attorney’s office has obtained estimates for the appraisals and the Finance Committee is recommending that the Council authorize the proposals of the appraiser Attachments: (0) Agenda Information Memo December 19, 2017, 2015 Eagan City Council Meeting CONSENT AGENDA L. Authorize Reconveyance of Forfeited Lands To The State Of Minnesota And Direct Staff To Reacquire The Property Without Any Deed Restriction Action To Be Considered: Authorize Reconveyance Of Forfeited Lands To The State Of Minnesota And Direct Staff To Reacquire The Property Without Any Deed Restriction. Facts: When Fire Station No. 5 was constructed, the City required a portion of the property known as “Outlot D, Galaxie Cliff Plaza” from the State of Minnesota through a tax forfeiture. The Deed contains a restriction that the property was to be used exclusively for access to a fire station. When the City declared Fire Station No. 5 as surplus property, the forfeiture provision in the deed now requires the City to reconvey the property to the State of Minnesota. Because of the current access, it is in the best interest of the City to reacquire the property from the State and Dakota County without any deed restriction. The City Attorney’s office has noted that the first step is to reconvey the property to the State of Minnesota and then petition the County Board to allow the City to acquire the property free of any deed restriction. Attachments: (1) CL-1 Reconveyance of Forfeited Land PT Form 975 (Revised 08/15) Minnesota Department of Revenue Reconveyance of Forfeited Lands to the State of Minnesota By a Governmental Subdivision Under Minnesota Statutes, Section 282.01, Subdivision 1d State Deed Tax Due: $1.65 Date: _________________ WHEREAS, pursuant to the statute now codified as Minnesota Statutes, Section 282.01, Subdivision 1a(e), the State of Minnesota, on the _____________ day of __________________________, _______________, conveyed to __________________________________, a governmental subdivision of the State of Minnesota (hereinafter “Governmental Subdivision”), by state deed numbered ______________________, the real property described below (hereinafter “Property”) to be used for an authorized public use, and WHEREAS, the Governmental Subdivision has either failed to put the Property to the public use for which it was conveyed, or has abandoned the public use for which it was conveyed, and now desires to reconvey the Property under Minnesota Statutes, Section 282.01, Subdivision 1d to the State of Minnesota, to be held in trust according to Minnesota Statutes, Section 281.25, NOW THEREFORE, the Governmental Subdivision, pursuant to said laws, and pursuant to the duly adopted resolution of its governing body number _______________________, dated _______________________, does hereby convey and quitclaim the property in the County of _______________________, described as follows, together with all appurtenances thereunto belonging: to the State of Minnesota, to be held in trust as provided by Minnesota Statutes, Section 281.25, upon like conditions and with like effect as if the Property had not been conveyed to the Governmental Subdivision for a public use. Check here if all or part of the described real property is Registered (Torrens)  __________________________________________________ (Name of Governmental Subdivision) By:_______________________________________________ By:_______________________________________________ STATE OF MINNESOTA ) ) ss. County of ) The foregoing instrument was acknowledged before me this _________ day of _____________________, ____________, by ________________________________________ and ________________________________________, respectively the ____________________________ and the _____________________________ of ______________________, a ____________________ under the laws of the State of Minn esota, on behalf of the ______________________. Notary Date Mike Maguire, Its: Mayor Christina M. Scipioni, Its: Clerk Form approved by the Attorney General’s Office. THIS INSTRUMENT WAS DRAFTED BY: TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue, Suite 525 Apple Valley, MN 55124 (952) 432-3136 (RBB) Dakota County Auditor 1590 West Highway 55 Hastings, MN 55033 Approval The undersigned, acting for the Commissioner of Revenue of the State of Minnesota , under delegation of authority duly filed with the Secretary of State, does hereby approve the foregoing conveyance to the State of Minnesota. Dated: _____________________________ STATE OF MINNESOTA Commissioner of Revenue By:_______________________________________________ The duly appointed delegate of the Commissioner of Revenue, for these purposes. STATE OF MINNESOTA ) )SS. COUNTY OF RAMSEY ) This Approval was acknowledged before me on _________________________ by _________________________________, the duly appointed delegate of the commissioner of revenue for these purposes. Notary Date Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA M. Project 1262, Donnywood Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1262 (Donnywood - Street Improvements) and schedule a public hearing to be held on January 16, 2018. Facts:  On June 6, 2017, the City Council directed staff to prepare a feasibility report considering the rehabilitation of residential streets in the Donnywood neighborhood, in north-central Eagan located west of I-35E, north of Northwood Parkway and east of Pilot Knob Road.  A structural mill and overlay of these streets is programmed for 2018 in the City of Eagan’s 5-Year CIP (2018-2022).  A draft Feasibility Report has been prepared and is being prese nted to the Council for their consideration of scheduling a public hearing for Tuesday, January 16, 2018.  An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the prop osed improvements. Attachments (1) CM-1 Draft Feasibility Report a••r as% 0 0-0 s EAGAN Report for Donnywood Street Revitalization City Project No. 11262 w December, 12, 2017 Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 12, 2017 Re: Donnywood Street Revitalization City Project No.: 1262 Attached is the feasibility report for the Donnywood, City Project No. 1262. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. 7 Al -z I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of { Minnesota. Aaron Nelson Date Reg. No. 45795 Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: w..• .•terEAGAN I^� Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 12, 2017 Re: Donnywood Street Revitalization City Project No.: 1262 Attached is the feasibility report for the Donnywood, City Project No. 1262. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. 7 Al -z I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of { Minnesota. Aaron Nelson Date Reg. No. 45795 Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: TABLE OF CONTENTS ExecutiveSummary.............................................................................................1 Introduction/History...............................................................................................2 Scope....................................................................................................................3 AreaTo Be Included.................................................................................3 Street Pavement Evaluation .................... ProposedImprovements......................................................................................4 Easements/Permits.................................. .............................. F.. ..............6 Feasibility/Recommendations .. . ........................ ......................... ........6 CostEstimate ................................ .. ..........................................................6 Assessments........................................................................................................6 Assessment Financing Options...............:.........................................................6 RevenueSource...............................................................................................9 Project Schedule..... .....................................................................................10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map 2 Street Improvement/Assessment Area Map 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Donnywood Project # 1262 Street Area 20,495 Sq. Yds. Street Length 4,104 Feet (neighborhood) 651 Feet Moonshine Park High Site Dr Constructed 1971, 1974 Jurdy Ct N Jurdy Ct S Overlayed 1998 Streets Included Jurdy Rd Marice Ct Crack Sealed - Seal Coated 2005, 2012 Quarry Ct Moonshine Park Dwy Absolute W Y2 of Section 10 Relative East of Pilot Knob Rd Location Township 27, Region 23 Location North of Northwood Pkwy Project Details • Roadway resurfacing (full width mill & 1- 1 PCI Rating 48 1/2" overlay) I Recommended Resurface • Replacement of damaged curb & gutter Improvement • Adjustment/Replacement of: Curb Removal 23% Scope o Sanitary/Storm sewer p o Utility castings Residential o Water gate valves R-1 44 (44 ERU) o Street signage R-2 31 (32 ERU) • Utility Improvements R-3 1 R-4 5 • Overlay Moonshine Park Entrance Road Park i 1 Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 361,700 $ 205,833 $ 155,867 Concrete Curb & Gutter Repairs $ 125,600 - $ 125,600 Utility Improvements $ 31,900 - $ 31,900 Moonshine Park Entrance $ 14,200 - $ 14,200 Total $ 533,400 $ 205,833 $ 327,567 Qonnywood 1 December 12, 2017 Neighborhood Street Revitalization Donnywood Eagan, Minnesota Introduction{ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 4,104 feet of residential streets in the Donnywood neighborhood, and 651 feet of Moonshine Park entrance road, in North-Western Eagan has been identified for 2018 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1971 and 1974, and were previously overiayed in 1998 (City Project 727). Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2005 and 2012. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Donnywood 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of-way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width mill & 1-1/2" overlay) for approximately 4,104 feet of roadway and 651 feet of park entrance road. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, replacement of street signage, and utility improvements. Area to Be Included Properties included in the project lie within the W'/ of Section 10, lying East of Pilot Knob Road, North of Northwood Pkwy, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2017 PCI rankings for the street segments have a weighted average pavement condition rating of 48, which falls in the mid-range of the "Patch/Repair and/or Overlay" category, as mentioned above. Many of the streets are rated in the same range or lower, and the street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2018 construction season is the optimal time to construct the Donnywood 3 bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 4-1/2" to 5-1/2" bituminous pavement supported by the existing gravel base. The existing bituminous surface will be milled across its entire width to accommodate a 1'% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 23% of the existing concrete curb and gutter will have to be replaced. �► __ - Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent ' property owners are encouraged to consistently water the new turf, where A possible, to help ensure its growth. Utility AdjustmenVReplace ment — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are three storm sewer structures that require replacement, and several structures that require new castings and doghouse/invert repairs due to deterioration. These repairs will be financed through the Combined Utility Fund. Donnywood 4 � r - Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have limited access points, and a trail is available along Northwoods Parkway and Pilot Knob Road (both adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Donnywood 5 Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. A permit from Dakota County is anticipated for work within the Pilot Knob Road right-of- way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2018 — 2022) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2018 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Donnywood • Mill & Overlay............................................................... $ 361,700 • Repair Existing Concrete Curb & Gutter ....................... $ 125,600 • Utility Improvements..................................................... $ 31,900 • Utility Improvements..................................................... 14,200 Total.................................................................. $ 533,400 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Donnywood 6 City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Mill & Overlay - High -Density Residential (R-1,2,3) 75% 25% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Park Entrance Overlay - 100% Low Density Residential Lots (R-1 & R-2) - All low density residential lots (R-1,2) (67 single family homes, 8 twin homes) as shown on Figure 2, having driveway or direct access on to the street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,440 / R-1 & R-2 lot and is calculated as follows: • Total Front Feet (F.F.) = 8,208 F.F. • R-1 & R-2 Residential street frontage = 4,968 F.F., 32' f -f width • 75 R-1 & R-2 Lots, 76 Equivalent Residential Units (ERU's) — 1 twin home lot has 2 units (1374 Jurdy Road) Mill & Overlay — R-1 & R-2 Residential Properties o 4,968' R-1 & R-2 Frontage / 8,208' Total Frontage = 60.5% o $361,700 (Mill & Overlay Costs) x 50% x 60.5% (assessable frontage) = $109,414 (Total R-1 Assessment) o $109,414 / 76 lots = $1,439.66, rounded to $1,440 / R-1 & R-2 lot Low Density Residential Lots (R-3) - All low density residential lots (R-3) (1 townhome development) as shown on Figure 2, having direct access on to the street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per front -foot, based on the City's Assessment Policy, is $22.00 / R-3 F.F. and is calculated as follows: • Total Front Feet (F.F.) = 8,208 F.F. • R-3 Residential street frontage = 528 F.F., 32' f -f width Mill & Overlay — R-3 Residential Properties o $361,700 (Mill & Overlay Costs) / 8,208' Total Frontage = $44.07 o $44.07 x 50% (assessment rate) = $22.04, rounded to $22.00 / R-3 F.F. High Density Residential Lots (R-4) - All high density residential lots (R-4) (5 parcels with apartments) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and Donnywood 7 overlay costs are assessable for local residential streets. The estimated cost per front - foot, based on the City's Assessment Policy, is $33.00 / R-4 F.F. and is calculated as follows: • Total Front Feet (F.F.) = 8,208 F.F. • R-3 Residential street frontage = 2,709 F.F., 32' f -f width Mill & Overlay — R-3 Residential Properties o $361,700 (Mill & Overlay Costs) / 8,208' Total Frontage = $44.07 o $44.07 x 75% (assessment rate) = $33.05, rounded to $33.00 / R-4 F.F. Neighborhood Park Parcels - All neighborhood park parcels (1 park parcel) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per front -foot, based on the City's Assessment Policy, is $22.00 / Park F.F. and is calculated as follows: • Total Front Feet (F.F.) = 8,208 F.F. • Neighborhood Park street frontage = 528 F.F., 32' f -f width Mill & Overlay — Neighborhood Park Properties o $361,700 (Mill & Overlay Costs) / 8,208' Total Frontage = $44.07 o $44.07 x 50% (assessment rate) = $22.04, rounded to $22.001 Park F.F. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for R-1, R-2, and park properties, and 10 years for R-3 and R-4 properties. In 2017, the interest rate was set at 4.0%. The 2018 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a R-1 and R-2 residential lot assessment of $1,410, a $1,000 park assessment, and a $1,000 R-3 and R-4 assessment, with an estimated 4.0% interest for the assessed amounts, and assumes 14 months interest for the first year: $1,440 (R-1 & R-2, 5 year term) Principal / Year Interest / Year Cost / Year —. 16t Year $288 $67__�_� -$355 T----- - 5tn Year ; $288 $12 $300 Donnywood 8 1St Year 10th Year f 1St Year 5th Year $1,000 (R-3 & R-4, 10 year term) Principal ! Year Interest / Year I Cost / Year $100 $100 $47 $147 $4 $104 $1,000 (Neighborhood Park, 5 year term) Principal / Year { Interest / Year I Cost 1 Year $200 $47 $247 $200 $8 - $208 ---A Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $295,667. The Combined Utility Fund will finance the estimated $31,900 utility improvements. Donnywood 9 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 361,700 $ 205,833 $ 155,867 Repair Existing Curb & Gutter $ 125,600 - $ 125,600 Utility Improvements ' $ 31,900 - $ 31,900 Park Entrance Overlay $ 14,200 - $ 14,200 Totals $ 533,400 $ 205,833 $ 327,567 The Major Street Fund will finance the estimated street related project deficit of $295,667. The Combined Utility Fund will finance the estimated $31,900 utility improvements. Donnywood 9 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing........................................................................ Dee. 19, 2017 Informational Meeting.......................................................................... Jan. 8, 2018 Public Hearing.................................................................................. Jan. 16, 2018 Approve Plans and Specifications...................................................... Feb. 6, 2018 BidDate........................................................................................... March 8, 2018 Award Contract.............................................................................. March 20, 2018 StartConstruction............................................................................... May 1, 2018 Project Completion............................................................................August, 2018 Final Cost Report .........................................................................September, 2018 Final Assessment Hearing...................................................................... Fall, 2018 First Payment Due with Property Tax Statement .............................. May 15, 2019 Donnywood 10 Appendix A Preliminary Cost Estimate City Project 1262 Donnywood Item No. i Item TON Unit I Unit Price I Qty i Estimated Cost 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 80 $ I 2504.602 Part I - Bituminous Street Overlay EA $ 200.00 10 $ 2,000.00 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 3200 $ 32,000.00 2506.602 Line 4' Diameter Structure LF $ 500.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) SY $ 1.50 2 $ 900.00 2232.501 Mill Bituminous Pavement- Full Width (1-1/4" Depth) SY $ 3.00 18825 $ 56,475.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 1434 $ 4,302.00 2360.501 SP WEA3408 Wearing Course Mixture (Overlay) TON $ 60.00 1901 $ 114,060.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 389 $ 50,570.00 2504.602 Adjust Gate Valve Box EA $ 225.00 6 $ 1,350.00 2504.602 Repair Gate Valve Mid Section EA $ 400.00 1 $ 400.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 300.00 2 $ 600.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 3 $ 1,500.00 2506.503 Reconstruct 4' Dia. MH LF $ 550.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 18 $ 12,600.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 250.00 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 950.00 3 $ 2,850.00 2506.602 Remove & Replace Top Slab w/Cstg (1642B) EA $ 2,000.00 2563.601 Traffic Control LS $ 3,000.00 1 $ 3,000.00 SP -1 Signage Remove and Replace LS $ 2,700.00 1 $ 2,700.00 Subtotal $ 284,907.00 5% Contingency $ 14,245.35 Subtotal $ 299,152.35 25% Indirect Costs $ 74,788.09 Part I - Bituminous Street Overlay $ 373,940.44 Item No. Item Unit Unit Price st Qty Estimated Cost ty Part II - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 2830 $ 24,055.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.00 2104.503 Remove Concrete Sidewalk (4") SF $ 4.00 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 20 $ 320.00 2104.523 Salvage Casting EA $ 150.00 2 $ 300.00 2105.501 Common Excavation CY $ 30.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 28.00 54 $ 1,512.00 SP WEA240B Wearing Course Mixture (Trail/Parking Lot $ 2360.501 Overlay) TON $ 70.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 80 $ 10,400.00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.521 Install Casting EA $ 550.00 2 $ 1,100.00 2506.602 Line 4' Diameter Structure LF $ 500.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 450.00 2 $ 900.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 10 $ 8,000.00 2506.602 Remove & Replace Casting (Catch Basin)R-3290-A EA $ 1,000.00 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000.00 2 $ 8,000.00 2506.602 Remove & Replace CB Structure w/Cstg (2'x 3') EA $ 4,800.00 1 $ 4,800.00 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 3 $ 1,500.00 Donnywood 11 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 3 $ 450.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome $ 2521.501 Inset SF $ 8.00 2521.501 4" Concrete Sidewalk SF $ 5.00 2521.501 6" Concrete Bullnose SF $ 10.00 2531.501 Concrete Curb & Gutter B612 LF $ 16.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 18.00 65 $ 1,170.00 2531.501 Concrete Curb and Gutter, B624 LF $ 20.00 2531.501 Concrete Curb and Gutter, D412 LF $ 16.00 2730 $ 43,680.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 17.00 35 $ 595.00 2531.507 Concrete Valley Gutter- High Early SY $ 65.00 20 $ 1,300.00 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 165.00 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 185.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2540.602 Repair Landscaping EA $ 250.00 10 $ 2,500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 21400 $ 2,140.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 3 $ 375.00 2575.550 Boulevard Topsoil Borrow— MnDOT 3877-21' CY $ 60.00 55 $ 3,300.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.50 475 $ 2,612.50 Subtotal $ 121,509.50 5% Contingency $ 6,075.48 Subtotal $ 127,584.98 25% Indirect Costs $ 31,896.24 Part II - Repair Existing Curb & Gutter $ 159,481.22 Part I - Bituminous Street Overlay $ 373,940.44 Part II - Repair Existing Curb & Gutter $ 159,481.22 Project 1262 Total Cost $ 533,421.66 Donnywood 12 Appendix B Preliminary Assessment Roll City Project #1262 Donnywood PILOT KNOB ROAD R-1 & R-2 Residential P.I.N. # Lots Lotunit Total Equivalent [ent Assessment 3180 Pilot Knob Road 100100032040 1 1 $ 1,440 $ 1,440 Subtotal 1 1 $ 1,440 Donnywood 13 JURDY COURT NORTH JURDY ROAD R-1 & R-2 Residential R-1 & R-2 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total Total 1385 Jurdy Road 100100032050 1 1 $ 1,440 $ 1,440 1379 Jurdy Road 102096001240 1 1 $ 1,440 $ 1,440 1363 Jurdy Road 102096001230 1 1 $ 1,440 $ 1,440 1355 Jurdy Road 102096001100 1 1 $ 1,440 $ 1,440 1343 Jurdy Road 102096003070 1 1 $ 1,440 $ 1,440 1341 JurdyRoad 102096003060 1 1 $ 1,440 $ 1,440 1337 Jurdy Road 102096003050 1 1 $ 1,440 $ 1,440 1333 Jurdy Road 102096003040 1 1 $ 1,440 $ 1,440 1329 Jurdy Road 102096003030 1 1 $ 1,440 $ 1,440 1325 Jurdy Road 1 102096003020 1 1 $ 1,440 $ 1,440 1321 Jurdy Road 102096003010 1 1 $ 1,440 $ 1,440 1314 Jurdy Road 102096004010 1 1 $ 1,440 $ 1,440 1318 Jurdy Road ! 102096004020 1 1 $ 1,440 $ 1,440 1326 JurdyRoad 102096004090 1 1 $ 1,440 $ 1,440 1332 Jurdy Road 102096004100 1 1 $ 1,440 $ 1,440 1336 Jurdy Road 102096004110 1 1 $ 1,440 $ 1,440 1340 Jurdy Road 102096004120 1 1 $ 1,440 $ 1,440 1344 Jurdy Road 102096004130 1 1 $ 1,440 $ 1,440 1352 Jurdy Road 102096004140 1 1 $ 1,440 $ 1,440 1360 Jurdy Road 102096004270 1 1 $ 1,440 $ 1,440 1364 Jurdy Road 102096004280 1 1 $ 1,440 $ 1,440 1368 Jurdy Road 102096004290 1 1 $ 1,440 $ 1,440 1370 Jurdy Road 102096004300 1 1 $ 1,440 $ 1,440 1374Jurdy Road 102096004321 1 2 $ 1,440 $ 2,880 1376 Jurdy Road 102096004330 1 1 $ 1,440 $ 1,440 1380 Jurdy Road 102096004340 1 1 $ 1,440 $ 1,440 Subtotal 26 27 $ 38,880 Donnywood 13 JURDY COURT NORTH R-1 & R-2 Residential I P.I.N. I # Lots Lot Equivalent Unit Assessment Total 3177 Jurdy Court North 102096001220 1 1 $ 1,440 $ 1,440 3171 Jurdy Court North 102096001210 1 1 $ 1,440 $ 1,440 3165 Jurdy Court North 102096001200 1 1 $ 1,440 $ 1,440 3159 Jurdy Court North 102096001190 1 1 $ 1,440 $ 1,440 3153 Jurdy Court North 102096001180 1 1 $ 1,440 $ 1,440 3147 Jurdy Court North 102096001170 1 1 $ 1,440 $ 1,440 3148 Jurdy Court North 102096001160 1 1 $ 1,440 $ 1,440 3154 Jurdy Court North 102096001150 1 1 $ 1,440 $ 1,440 3160 Jurdy Court North 102096001140 1 1 $ 1,440 $ 1,440 Donnywood 13 3164 Jurdy Court North 102096001130 1 j 1 $ 1,440 $ 1,440 3170 Jurdy Court North 102096001120 1 1 $ 1,440 $ 1,440 3180 Jurdy Court North 102096001110 1 1 $ 1,440 $ 1,440 1 Subtotal 12 12 i $ 17,280 Donnywood 14 JURDYI COURT SOUTH QUARRY COURT i R-1 & R-2 Residential P.I.N. ! # Lots Lot Equivalent lent Unit Assessment Unit Assessment Total 3196 Jurdy Court South 102096004150 1 i 1 $ 1,440 $ 1,440 3198 Jurdy Court South 102096004160 1 1 $ 1,440 $ 1,440 3200 Jurdy Court South 102096004170 1 1 $ 1,440 $ 1,440 3202 Jurdy Court South 102096004180 1 1 $ 1,440 $ 1,440 3206 Jurdy Court South 102096004190 1 1 $ 1,440 $ 1,440 3208 Jurdy Court South 102096004200 1 1 $ 1,440 $ 1,440 3210 Jurdy Court South 102096004210 1 1 $ 1,440 $ 1,440 3211 Jurdy Court.South 102096004210 1 1 $ 1,440 $ 1,440 3209 Jurdy Court South 102096004230 1 1 $ 1,440 $ 1,440 3207 Jurdy Court South 102096004240 1 j 1 $ 1,440 $ 1,440 3205 Jurdy Court South 102096004250 1 1 $ 1,440 $ 1,440 3201 Jurdy Court South 102096004260 1 1 $ 1,440 $ 1,440 Subtotal 12 12 $ 17,280 Donnywood 14 QUARRY COURT R-1 & R-2 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 3170 Quarry Court 102096003080 1 1 $ 1,440 $ 1,440 3158 Quarry Court 102096003090 1 1 $ 1,440 $ 1,440 3148 Quarry Court 102096002010 1 1 $ 1,440 $ 1,440 3140 Quarry Court 102096002020 1 1 $ 1,440 $ 1,440 3138 Quarry Court 102096002030 1 1 $ 1,440 $ 1,440 3137 Quarry Court 102096002040 1 1 $ 1,440 $ 1,440 3139 Quarry Court 102096002060 1 1 $ 1,440 $ 1,440 3147 Quarry Court 102096001070 1 1 $ 1,440 $ 1,440 3159 Quarry Court 102096001080 1 1 $ 1,440 $ 1,440 3169 Quarry Court 102096001090 1 1 $ 1,440 $ 1,440 Subtotal 10 10 $ 14,400 Donnywood 14 MA RICE COURT j R-1 & R-2 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 3206 Marice Court 102096004040 1 i 1 $ 1,440 $ 1,440 3210 Marice Court 102096004050 1 1 $ 1,440 $ 1,440 3209 Marice Court 102096004060 { 1 1 $ 1,440 $ 1,440 3207 Marice Court 102096004070 1 i 1 $ 1,440 $ 1,440 3205 Marice Court 102096004080 1 1 $ 1,440 $ 1,440 3202 Marice Court 102096004030 1 1 $ 1,440 $ 1,440 Subtotal 6 6 $ 8,640 Donnywood 14 Donnywood 15 SHORELINE DRIVE DONEENE LANE Low Density Residential (R- 3) p I.N. # Lots , Front Rate/Front Total Footage Footage 1302 - 1444 Shoreline Drive 104464501010 1 R-1 & R-2 Residential I i P.I.N. I # Lots Lot Equivalent Unit Assessment Total Total 3153 Doneene Lane 106675001010 1 1 $ 1,440 $ 1,440 3157 Doneene Lane 106675001020 1 1 $ 1,440 $ 1,440 3161 Doneene Lane 106675001030 1 1 $ 1,440 , $ 1,440 3165 Doneene Lane 106675001040 1 1 $ 1,440 $ 1,440 3169 Doneene Lane 106675001050 1 1 $ 1,440 $ 1,440 3173 Doneene Lane 106675001060 1 1 $ 1,440 $ 1,440 3177 Doneene Lane 106675001070 1 1 $ 1,440 $ 1,440 3181 Doneene Lane 106675001080 1 1 $ 1,440 $ 1,440 Subtotal 8 8 $ 11,520 Donnywood 15 SHORELINE DRIVE HIGH SITE DRIVE Low Density Residential (R- 3) p I.N. # Lots , Front Rate/Front Total Footage Footage 1302 - 1444 Shoreline Drive 104464501010 1 528 $ 22.00 $ 11,616 Lots Subtotal 1 1 528 $ 11,616 j Donnywood 15 NEIGHBORHOOD PARK HIGH SITE DRIVE Low Density Residential (R- 3) P.I.N. #Lots I High Density Residential (R- 4)Footage P.I.N.# Lots Front Rate/Front Footage $ 22.00 Total 1375 & 1385 High Site Drive 102310001021 1 488 $ 33.00 $ 16,104 1355 High Site Drive 102310001022 1 339 $ 33.00 $ 11,187 1345 High Site Drive 102310001023 1 532 $ 33.00 $ 17,556 1340 High Site Drive 102310001020 1 566 $ 33.00 $ 18,678 1364 High Site Drive 102310101010 1 620 $ 33.00 $ 20,460 Subtotal 5 2545 $ 83,985 Donnywood 15 NEIGHBORHOOD PARK 82 $ 205,833 Low Density Residential (R- 3) P.I.N. #Lots Front Footage Rate/Front Footage Total Moonshine Park 102096000060 1 36 $ 22.00 $ 792 6.4% Subtotal 1 36 31.0% $ 792 Donnywood 15 Total 82 $ 205,833 Front % Feet Frontage R-1 & R-2 Frontage 4968 60.5% R-3 Frontage 528 6.4% R-4 Frontage 2545 31.0% Neigh. Park Frontage 36 0.4% Non -Assessable Frontage 131 1.6% Total Frontage 8208 100.0% Donnywood 15 I ® Eq �� 2018 Street Revitalization - Project 1262 a-, ,bd Donnywood e�fSHE� Donnywood Project 1262 —4 MENDOTA HEIG ` E!YA¢NKEE- DLEE RD Date: 12/13/2017 FIG. 1 �® Eq 0 2016 Street Revitalization - Project 1262 u z Donnywood \4elsKEl1 Date: 12113/2017 60' ROW FULL WIDTH MILL - REPLACE EX. D412 CURB & GUTTER AS DIRECTED EAGAN Existing Typical Section DONNYWOOD 32' TYPICAL F - F i -1.5" BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3.25"-4.25" EXIST. BITUMINOUS EXIST. GRAVEL BASE TTER Proposed Typical Section DONNYWOOD 12/13/2 DONNYWOOD STREET REVITALIZATION - PROJECT 1262 Fig. 3 TYPICAL SECTION Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA N. Project 1263, Discovery Road & Columbia Drive Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1263 (Discovery Road & Columbia Drive - Street Improvements) and schedule a public hearing to be held on January 16, 2018. Facts:  On June 6, 2017, the City Council directed staff to prepare a feasibility report considering the rehabilitation of commercial / industrial streets, Discovery Road and Columbia Drive, in northeast Eagan located north of Yankee Doodle Road, west of Mike Collins Drive, east of Lexington Avenue and sou th of Aldrin Drive.  A structural mill and overlay of these streets is programmed for 2018 in the City of Eagan’s 5-Year CIP (2018-2022).  A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 16, 2018.  An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CN-1 Draft Feasibility Report Report for Discovery Road & Columbia Drive Street Revitalization City Project No. 1263 December,12,2017 "'Al- - 1.1w, EAGAN Report for Discovery Road & Columbia Drive Street Revitalization City Project No. 1263 December,12,2017 "'Al- - 1.1w, • 0 0 • EAGAN Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: Dec. 12, 2017 Re: Discovery Road & Columbia Drive Street Revitalization City Project No.: 1263 Attached is the feasibility report for the Discovery Road & Columbia Drive Street Revitalization, City Project No. 1263. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report, �;.. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed 'Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Reg. No. 45795 Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: TABLE OF CONTENTS ExecutiveSummary.............................................................................................1 Introduction/History..............................................................................................2 Scope....................................................................................................................3 AreaTo Be included............................................................................................3 Street Pavement Evaluation ...................................... ..................................3 Proposed Improvements.....................................::.............................................4 Easements/Permits.............................................................................................6 Feasibility/Recommendations............................................................................6 Y�5 CostEstimate........................................................................................................6 Assessments....................................:...................................................................6 Assessment Financing Options.........................................................................8 Revenue Source............................................................................................8 ProjectSchedule: ........... ......................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B � Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Discover Road & Columbia Drive Project # 1263 Street Area 7,337 Sq. Yds. Street Length 1,644 Feet Streets Included Columbia Dr Discovery Rd Constructed 1998, 1999 Reconstructed - Crack Sealed - Seal Coated 2005, 2011 Absolute Location S'/ of Section 11 Township 27, Range 23 Relative Location North of Yankee Doodle Rd. East of Lexington Ave. Project Details • Overlay (edge mill & 1-1/2" overlay) PCI Rating 50 • Replacement of damaged curb & Recommended Resurfacing/ gutter Improvement Overlay • Adjustment/Replacement of: Curb Removal 12% Scope o Sanitary/Storm sewer o Utility castings o Water gate valves o Street signage C/l Lots 8 (4 BP, 4 LI) • Utility Improvements Cost Estimate/ Revenue Discovery Road & Columbia Drive 1 i Property City Mill & Overlay w/ Signage $ 86,600 $ 85,426 $ 1,174 Concrete Curb & Gutter Repairs $ 29,600 - $ 29,600 Concrete Driveway Repairs $ 26,600 $ 26,600 - Utility Improvements $ 6,100 - $ 6,100 Total $ 148,900 $ 112,026 $ 36,874 Discovery Road & Columbia Drive 1 December 12, 2017 Street Revitalization Discovery Road & Columbia Drive Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,644 feet of Commercial/Industrial streets along Discovery Road & Columbia Drive in North-Eastern Eagan have been identified for 2018 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1998 and 1999. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 19-20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2005 and 2011. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) Discovery Road & Columbia Drive 2 in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of-way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide an overlay (edge mill & 1-1/2" overlay) for approximately 1,242' of Discovery Road and 402' of Columbia Drive. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, replacement of street signage, and utility improvements. Area to Be Included Properties included in the project lie within the S Y of Section 11, north of Yankee Doodle Road, east of Lexington Ave., in Township 27, Range 23 in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2017 PCI rankings for the street segments have a weighted average pavement condition rating of 50, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The streets pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2018 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Discovery Road & Columbia Drive 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 5-1/2" bituminous pavement supported by 9" gravel base. The existing bituminous surface on Discovery - Road and Columbia Drive will be milled adjacent to the existing curb and gutter (6'-8' wide) to i accommodate a 1 %-inch bituminous ? overlay. Discover Road, near Yankee Doodle Road, will be milled across its entire width to accommodate a 1Y2 -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for commercial/industrial streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 12% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are several manhole structures that require frame and ring casting adjustments and doghouse/invert repairs due to deterioration. These repairs will be financed through the Combined Utility Fund. Discovery Road & Columbia Drive 4 Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this area were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are 36 feet wide, have limited access points, and a trail is available along Yankee Doodle Road and to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Discovery Road & Columbia Drive 5 Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. A right-of-way permit from Dakota County will be required for work within the Yankee Doodle Road right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing/overlay) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2018 — 2022) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2018 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Discovery Road & Columbia Drive • Mill & Overlay............................................................... $ 86,600 • Concrete Curb & Gutter Repairs .................................. $ 29,600 • Concrete Driveway Repairs .......................................... $ 26,600 • Utility Improvements..................................................... 6,100 Total.................................................................. $ 148,900 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Discovery Road & Columbia Drive 6 City Special Assessment Policy Mill & Overlay — Commercial/ Industrial Repair Existing Concrete Curb & Gutter Concrete Driveway Repairs Utility Improvements Assessment Ratio Property City 100% - - 100% 100% - - 100% Commercial/Industrial Parcels — All commercial/industrial properties (8 total) as shown on Figure 2, adjacent to, or having access on to the street to be improved, are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for commercial roadways, regardless of width. The estimated cost per net acre, based on the City's Assessment Policy, is $1,100/ net acre and is calculated as follows: • Total Front Feet (F.F.) = 3,288 F.F • Total Net Acreage = 77.66 acres • C/I Streets = 3,288 F.F., 36' f -f width • An early deterioration credit (5% per year) is proposed for properties on Columbia Dr. because the pavement condition has deteriorated prior to the anticipated 20 -year pavement life cycle (1/20=5%). o 804' (402'x2) of Columbia Dr. deteriorated 1 year before its 20 year life expectancy. o The early deterioration adjustment factor for the neighborhood is (804' x 1/20) / 3,288'= 1.2% o 100% - 1.2% = 98.8%. Mill & Overlay — (C/I) o 3,288' C/I Frontage/ 3,288' Total Frontage= 100% C/I Frontage o $86,600 (Mill & Overlay Costs) x 100% (Assessment Rate) x 100% (C/I frontage) x 98.8% (Early Deterioration) = $85,561 o $85,561 / 77.66 net acres = $1,101.74, rounded to $1,100 / net acre (CII) Driveway Entrance Replacement — Several properties have driveway entrances with damaged concrete driveway aprons that will be replaced. Properties are proposed to be assessed for the total cost of repairs. The estimated cost of driveway repairs is approximately $26,600 or $143/ SY and is calculated as follows: Total area of concrete driveway apron repair = 186 SY Total concrete driveway apron cost = $26,600 • Total cost/SY = $143.01, rounded to $143/ SY Discovery Road & Columbia Drive 7 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over ten years for commercial/industrial properties. In 2017, the interest rate was set at 4.0%. The 2018 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a commercial/industrial assessment of $1,000 with an estimated 4.0% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal / Year � 1st Year � $100 10th Year ( $100 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Interest -/-Year $4 Cost / Year 1$147 f— 104" The Major Street Fund will finance the estimated street related project deficit of $30,774. The Combined Utility Fund will finance the estimated $6,100 utility improvements. Discovery Road & Columbia Drive 8 Project Cost Property I Assessment City Contribution j Mill and Overlay (Including Signage) $ 86,600 $ 85,426 $ 1,174 Repair Existing Curb & Gutter $ 29,600 - $ 29,600 Concrete Driveway Repairs $ 26,600 $ 26,600 - Utility Improvements $ 6,100 - $ 6,100 Totals $ 148,900 $ 112,026 $ 36,874 The Major Street Fund will finance the estimated street related project deficit of $30,774. The Combined Utility Fund will finance the estimated $6,100 utility improvements. Discovery Road & Columbia Drive 8 Project Schedule Present Feasibility Report to City Council/ OrderPublic Hearing........................................................................ Dec. 19, 2017 Informational Meeting....................................................�..................... Jan. 8, 2018 PublicHearing.................................................................................. Jan. 16, 2018 Approve Plans and Specifications ...................................................... Feb. 6, 2018 .............................. BidDate........................................................................................... March 8, 2018 AwardContract.............................................................................. March 20, 2018 StartConstruction............................................................................... May 1, 2018 Project Completion............................................................................ August, 2018 Final Cost Report .........................................................................September, 2018 Final Assessment Hearing...................................................................... Fall, 2018 First Payment Due with Property Tax Statement .............................. May 15, 2019 Discovery Road & Columbia Drive 9 Appendix A Preliminary Cost Estimate City Project 1263 - Discovery Rd & Columbia Dr Item No. I Item Part I - Bituminous Street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' Width) 2232.501 Mill Bituminous Pavement- Full Width (1-1/4" Depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w/Cover 2506.503 Reconstruct 4' Dia. MH 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Remove & Replace Frame & Ring Casting (27") 2506.602 Remove & Replace Top Slab w/Cstg (1642B) 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay UnitI Unit Price i Qty i Estimated Cost LS $ 6,000.00 1 $ 6,000.00 SY $ 6.00 10 $ 60.00 SY $ 1.30 1,455 $ 1,891.50 SY $ 2.00 1100 $ 2,200.00 GAL $ 2.50 505 $ 1,262.50 TON $ 55.00 720 $ 39,600.00 TON $ 130.00 5 $ 650.00 EA $ 250.00 3 $ 750.00 EA $ 500.00 1 $ 500.00 EA $ 425.00 1 $ 425.00 LF $ 550.00 0 $ CY EA $ 700.00 8 $ 5,600.00 EA $ 250.00 1 $ 250.00 EA $ 1,100.00 0 $ - EA $ 2,000.00 0 $ TON LS $ 4,000.00 1 $ 4,000.00 LS $ 240.00 1 $ 240.00 2,600.00 2504.602 Irrigation Repair EA $ 63,429.00 $ 3,171.45 $ 66,600.45 $ 19,980.14 $ 86,580.59 Item No. Item Unit Unit Price City Estimated Cost Part II - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 0 $ 2104.501 Remove Concrete Curb and Gutter LF $ 10.50 480 $ 5,040.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.00 0 $ 2104.503 Remove Concrete Sidewalk (4") SF $ 3.50 0 $ 2104.505 Remove Concrete Driveway/Valley Gutter SY $ 13.00 0 $ 2104.523 Salvage Casting EA $ 150.00 0 $ 2105.501 Common Excavation CY $ 30.00 0 $ 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 SP WEA240B Wearing Course Mixture (Trail/Parking Lot 2360.501 Overlay) TON $ 80.00 0 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 20 $ 2,600.00 2504.602 Irrigation Repair EA $ 150.00 5 $ 750.00 2506.521 install Casting EA $ 550.00 0 $ 2506.602 Line 4' Diameter Structure LF $ 500.00 0 $ 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 500.00 6 $ 3,000.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 900.00 0 $ 2506.602 Remove & Replace CBMH Structure w/Cstg (4' Dia.) EA $ 5,200.00 0 $ 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000.00 0 $ 2506.602 Remove & Replace CB Structure w/Cstg (2'x 3') EA $ 3,500.00 0 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 0 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 3 $ 1,500.00 Discovery Road & Columbia Drive 10 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 0 $ Estimated Cost 2506.503 Reconstruct CB (2'x3') LF $ 500.00 0 $ 2104.501 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 10.00 0 $ 2104.505 2521.501 4" Concrete Sidewalk SF $ 5.50 0 $ 2104.505 2521.501 6" Concrete Bullnose SF $ 8.00 0 $ 2105.501 2531.501 Concrete Curb & Gutter 8612 LF $ 21.00 0 $ 2211.501 2531.501 Concrete Curb and Gutter, B618 LF $ 23.00 480 $ 11,040.00 2531.501 Concrete Curb and Gutter, B424 LF $ 26.00 0 $ 2506.602 2531.501 Concrete Curb and Gutter, D412 LF $ 21.00 0 $ 2506.602 2531.501 Concrete Curb and Gutter, Surmountable LF $ 23.00 0 $ 2506.602 2531.507 Concrete Valley Gutter - High Early SY $ 65.00 0 $ 2506.602 2531.507 8" Concrete Driveway Pavement - High Early SY $ 75.00 0 $ 2531.501 2531.507 Repair 8" Concrete Driveway Pavement - High Early SY $ 85.00 0 $ 2531.501 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 70.00 0 $ 2531.507 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 75.00 0 $ 2531.507 2540.602 Repair Underground Electric Fence EA $ 60.00 0 $ 2575.505 2540.602 Repair Landscaping EA $ 200.00 0 $ 2575.535 2572.503 Application of Water for Turf Establishment GAL $ 0.10 4,500 $ 450.00 2573.530 Storm Drain Inlet Protection EA $ 150.00 1 $ 150.00 2575.550 Boulevard Topsoil Borrow - MnDOT 3877-2F CY $ 80.00 10 $ 800.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 100 $ 750.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part II - Repair Existing Curb & Gutter $ 26,205.00 $ 1,310.25 $ 27,515.25 $ 8,254.58 $ 35,769.83 Item No. i Item Unit i Unit Price I Qty Estimated Cost Part III - Concrete Entrance Replacement 2104.501 Remove Concrete Curb and Gutter LF $ 10.50 0 $ 2104.505 Remove Concrete Driveway/Valley Gutter SY $ 13.00 186 $ 2,418.00 2104.505 Remove Bituminous Pavement SY $ 6.00 0 $ 2105.501 Common Excavation CY $ 30.00 0 $ 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 28.00 10 $ 280.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 25.00 15 $ 375.00 2506.602 Adjust Frame & Ring Casting (CB) EA $ 500.00 0 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $ 900.00 0 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 0 $ 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 1,100.00 0 $ 2531.501 Concrete Curb and Gutter, B612 LF $ 21.00 0 $ 2531.501 Concrete Curb and Gutter, 8618 LF $ 23.00 0 $ 2531.507 8" Concrete Driveway Pavement - High Early SY $ 75.00 0 $ 2531.507 Repair 8" Concrete Driveway Pavement - High Early SY $ 85.00 186 $ 15,810.00 2575.505 Sodding, Type Lawn (Highland) SY $ 8.00 0 $ 2575.535 Water for Turf Establishment GAL $ 0.10 1350 $ 135.00 2575.550 Boulevard Topsoil Borrow- MnDOT 3877-2F TON $ 80.00 3 $ 240.00 2575.604 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 30 $ 225.00 Subtotal 5% Contingency Subtotal Discovery Roar! & Columbia Drive 11 $ 19,483.00 $ 974.15 $ 20,457.15 30% Indirect Costs $ 6,137.15 Part III - Concrete Entrance Replacement $ 26,594.30 Part I - Bituminous Street Overlay $ 86,580.59 Part II - Repair Existing Curb & Gutter $ 35,769.83 Part III - Concrete Entrance Replacement $ 26,594.30 Project 1263 Total Cost $ 148,944.71 Discovery Road & Columbia Drive 12 Appendix B Preliminary Assessment Roll City Project #1263 - Discovery Road and Columbia Drive DISCOVERY DRIVE Street Unit Street Unit ConcreteConcrete Concrete Concrete ConcreteI Industrial P.I.N. Gross Net Assessment Total Street Entrance Entrance Entrance Total Entrance Total Acreage Acreage ($1,100/acre) Assessment Unit Cost Area (SY) Assessment Assessment Area (SY) Assessment Assessment I ($143/SY) 3355 Discovery Dr 102251601010 39.33 27.12 $ 1,100 $ 29,832 $ 143 13 1 $1,859 $ 31,691 1020 Discovery Dr 102251801020 6.59 6.59 $ 1,100 $ 7,249 $ 143 7 $1,001 $ 8,250 980 Discovery or 102251801010 3.97 3.27 $ 1,100 $ 3,597 F $ 143 98 $14,014 $ 17,611 ' $ 143 Subtotal 49.89 36.98 Yankee Doodle LLC $ 40,678 1 6.91 118 $16,874 $ 57,552 YANKEE DOODLE jConcrete Street Unit Concrete Concrete ConcreteI Industrial P.I.N. Gross Net I Assessment Total Street Entrance Entrance Entrance Total Acreage Acreage ($1,100/acre) Assessment Unit Cost Area (SY) Assessment Assessment I ($143/SY) 925 Yankee Doodle Rd 1022503304384 5.19 5.19 $ 1,100 $ 5,709 $ 143 1 43 $6,151 $ 11,860 945 Yankee Doodle Rd 102250304382 4.15 4.15 $ 1,100 $ 4,565 $ 143 0 I $0 $ 4,565 915 Yankee Doodle Rd 102250304132 4.68 4.68 $ 1,100 $ 5,148 $ 143 0 $0 $ 5,148 Yankee Doodle LLC 102250304385 6.91 6.91 $ 1,100 $ 7,601 $ 143 0 $0 $ 7,601 Subtotal 20.93 20.93 $ 23,023 43 1 $6,151 $ 29,174 COLUMBIA DRIVE Street Unit Concrete Concrete Concrete Industrial P.I.N. Gross Net Assessment Total Street Entrance � Entrance Entrance Total Acreage Acreage ($1,100/acre) Assessment Unit Cost Area (SY) Assessment Assessment ($143/SY) 3355 Columbia Dr 102565001010 26.15 19.75 $ 1,100 $ 21,725 1 $ 143 25 $3,575 $ 25,300 f Subtotal 26.15 1 19.75 $ 21,725 25 $3,575 $ 25,300 Total 96.97 1 77.66 $ 85,426 i 186 $ 26,600 $ 112,026 Commercial/ Industrial 7712 100% Frontage Non -Assessable 0 0% Frontage Total Frontage 7712 100% Discovery Road & Columbia Drive 13 2018 Street Revitalization - Project 1263 Discovery Road & Columbia Drive Date: 12/13/2017 FIG. 1 p F E,q 2018 Street Revitalization - Project 1263 U z �9e Discovery Road & Columbia Drive rSHE N 11 .. O - I Gemini Road 00 nr r Dak Street AaPle 9tre"t d i ry o Northw«! Parkwayi���1'' U 945 915 j 3355 3355. r y' 625, 44 ."'�k►L Discove ry. R6ad _ J 4 � 020 _ - 9$0, � low 3 r.. �. CO RD 28 Yankee Doodie Road Wescott Square,_•, 6 i i Wescott Tra7Til � V�-, bw,r Centre 2018 Street Rehabilitati_........... 1- 0 `. •�.� '`- --' Trail Court Assesable Area -f ! o Zoning ,\C,a�, 1,��;Sawgrass_ad U.] _ Commercial Industrial 4� Monarch Trgr! *" l;- • = � — .. ae. Ta •�-- - ,Wild Rose Coin`.. Date: 12113/2017 66' ROW EDGE MILL (6' wide) Typ. REPLACE EX. CURB & GUTTER AS DIRECTED VARIABLE MILL DEPTH FROM 1.25" -- 0" Existing Typical Section Discovery Road & Columbia Drive 66' ROW 36' TYPICAL F - F 1.5 " BITUMINOUS OVERLAY BITUMINOUS TACK COAT 1.5" EXIST. BITUMINOUS WEAR COURSE 2" EXIST. BITUMINOUS BINDER 2" EXIST. BITUMINOUS BASE 9" EXIST. CL. 5 AGGREGATE BASE EXIST. PROOFROLLED SUBGRADE Proposed Typical Section Discovery Road & Columbia Drive i18 & GUTTER ii NM7 Discovery Road & Columbia Drive 41 E AG A N Street Revitalization - Project 1263 Fig. 3 Typical Sections Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA O. Project 1264, Wescott Woodlands Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1264 (Wescott Woodlands - Street Improvements) and schedule a public hearing to be held on January 16, 2018. Facts:  On June 6, 2017, the City Council directed staff to prepare a feasibility report considering the rehabilitation of residential streets in the Thorpe Woodlands neighborhood, in northeast Eagan located south of Yankee Doodle Road, east of Lexington Avenue and west of Elrene Road.  A structural mill and overlay of these streets is programmed for 2018 in the City of Eagan’s 5-Year CIP (2018-2022).  A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 16, 2018.  An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CO-1 Draft Feasibility Report Report for Wescott Woodlands Street Revitalization City Project No. ',"4264 December .131 2017 EAGAN Report for Wescott Woodlands Street Revitalization City Project No. ',"4264 December .131 2017 Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 13, 2017 Re: Wescott Woodlands Street Revitalization City Project No.: 1264 Attached is the feasibility report for the Wescott Woodlands, City Project No. 1264. The report presents and discusses the proposedimprovements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. w I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed { Professional'Engineer under the laws of the State of Minnesota. Aaron Nelson Date; Reviewed By: Department of Public Works Reviewed By: Finance Department Date: Date: Reg. No. 45795 \��• •rte/EAGAN ^1 Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 13, 2017 Re: Wescott Woodlands Street Revitalization City Project No.: 1264 Attached is the feasibility report for the Wescott Woodlands, City Project No. 1264. The report presents and discusses the proposedimprovements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. w I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed { Professional'Engineer under the laws of the State of Minnesota. Aaron Nelson Date; Reviewed By: Department of Public Works Reviewed By: Finance Department Date: Date: Reg. No. 45795 TABLE OF CONTENTS Executive Summary......................................................................... ............1 Introduction/History ...................................................................................................... 2 Scope....................................................................................................................3 AreaTo Be Included............................................................................................3 Street Pavement Evaluation................................................................................3 Proposed Improvements ................... Easements/Permits..................................................................... ..................6 Feasibility/Recommendations............................................................................6 CostEstimate.......................................................................................................6 Assessments........................................................................................................6 Assessment Financing Options ................ ..............................8 Revenue Source ...................... ,............................................................................ .9 Project Schedule...............................................................................................9 LIST OF APPENDICES Appendix A PreliminaryCost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Wescott Woodlands Project # 1264 Street Area 6,328 Sq. Yds. Street Length 1,926 Feet Streets Included ' Wescott Woodlands Constructed 1974 Reconstructed 1998 Crack Sealed - Seal Coated 2003, 2011 Absolute Location N % of Section 14 Township 27, Range 23 Relative Location South of Yankee Doodle Rd East of Lexington Ave Project Details • Roadway resurfacing (edge mill & PCI Rating 41 1-1/2" overlay) $ 19,221 $ 53,979 Recommended - • Replacement of damaged curb & Improvement Overlay gutter Utility Improvements $ 10,300 - • Adjustment/Replacement of: Scope Curb Removal 15% $ 103,079 i o Sanitary/Storm sewer o Utility castings Residential Lots 10 o Water gate valves Public Facility 1 o Street signage C/I Lots 1 • Utility Improvements Cost Estimate/ Revenue Wescott Woodlands 1 Property City Mill & Overlay w/ Signage $ 73,200 $ 19,221 $ 53,979 Repair Existing Concrete Curb & $ 38,800 - $ 38,800 Gutter Utility Improvements $ 10,300 - $ 10,300 Total $ 122,300 $ 19,221 $ 103,079 Wescott Woodlands 1 December 13, 2017 Neighborhood Street Revitalization Wescott Woodlands Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,926 feet of residential streets in the Wescott Woodlands neighborhood in North- Eastern Eagan has been identified for 2018 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1974. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2003 and 2011. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) Wescott Woodlands 2 in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of-way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 1,926' of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, replacement of street signage, and utility improvements. Area to Be Included Properties included in the project lie within the NE % of Section 14, lying South of Yankee Doodle Road, East of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 —100 Routine Maintenance/Crack Seal/Seal Coat 136-55 1 Patch/Repair and/or Overlay 10-35 Reconstruct/ Reclaim The 2017 PCI rankings for the street segments have a weighted average pavement condition rating of 41, which falls in the low end of the "Patch/Repair and/or Overlay" category, as mentioned above. Therefore, the 2018 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Wescott Woodlands 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1 %Z -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 15% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are several frame & ring casting adjustments and doghouse/invert repairs necessary due to deterioration. These repairs will be financed through the Combined Utility Fund. Wescott Woodlands 4 Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Wescott Woodlands was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is relatively narrow at 32 feet wide, has limited access points, and a trail is available along the west side of the road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Wescott Woodlands 5 Easement/Permits All work will be in the public right-of-way. A right-of-way permit from Dakota County will be necessary to perform work within the Yankee Doodle Road right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2018 — 2022) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2016 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Wescott Woodlands • Mill & Overlay............................................................... $ 73,200 • Repair Existing Concrete Curb & Gutter ....................... $ 38,800 • Utility Improvements..................................................... 10,300 Total.................................................................. $ 122,300 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Wescott Woodlands 6 City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Mill & Overlay — Public Facility 75% 25% Mill & Overlay — Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Residential Lots —All residential lots (10 single family homes) as shown on Figure 2, having driveway or direct access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $860 / lot and is calculated as follows: • Total Front Feet (F.F.) = 3,852 F.F. • Residential Street Frontage = 903 F.F., 32' f -f width Mill & Overlay - Residential Properties o 903' Residential Frontage/ 3,852' Total Frontage= 23.4% o $73,200 (Mill & Overlay Costs) x 50% x 23.4% (assessable frontage) _ $8,564.40 (Total R-1 Assessment) o $8,564.40/ 10 lots= $856.44, rounded to $860 /single-family lot Public Facility (P.F.) Parcels - All public facility parcels (1 parcel owned by Dakota Electric) as shown on Figure 2, with direct access to the street to be improved, are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for local residential streets. The estimated cost per front - foot, based on the City's Assessment Policy, is $14.25 / R-4 F.F. and is calculated as follows: • Total Front Feet (F.F.) = 3,852 F.F. • P.F. Street Frontage = 192 F.F., 32' f -f width Mill & Overlay — Public Facility Properties o $73,200 (Mill & Overlay Costs) / 3,852' Total Frontage = $19.00 o $19.00 x 75% (assessment rate) _ $14.25 / Public Facility F.F. Commercial/ Industrial (Cil) Parcels - All commercial/ industrial parcels (1 parcel) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for local residential streets. The estimated cost per front -foot, based on the City's Assessment Policy, is $19.00 / C/I F.F. and is calculated as follows: • Total Front Feet (F.F.) = 3,852 F.F. Wescott Woodlands 7 • P.F. Street Frontage = 415 F.F., 32' f -f width Mill & Overlay R-3 Residential Properties o $73,200 (Mill & Overlay Costs) / 3,852' Total Frontage = $19.00 o $19.00x 100% (assessment rate) = $19.00 / Cll F.F. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over 5 years for Residential and Public Facility properties, and 10 years for Commercial/ Industrial properties. In 2017, the interest rate was set at 4.0%. The 2018 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is examples of the estimated assessment from each property type with an estimated 4.0% interest for the assessed amounts, and assumes 14 months interest for the first year: I 1St Year 15th Year $860 (Residential, 5 year term) Principal /Year Interest / Year f Cost/ Year $172 $172 j $40 $7 E $212 $179-� -- $2,736--( 1 P-ub,lic Facility, 5 year term) _ Principal /Year Interest / Year I Cost /'Year 1St Year j $547 $128 $675 5t'' Year $547 $22 $569 1St Year 10th Year $7,885 (Commercial/ Industrial, 10 year term) Principal / Year Interest ! Year Cost / Year $788 j $368 $1,156 i $788 $32 ! $820 Bonds may be issued to finance the improvements. Wescott Woodlands 8 Revenue Source A summary of revenue sources is listed below - The Major Street Fund will finance the estimated street related project deficit of $92,779. The Combined Utility Fund will finance the estimated $10,300 utility improvements. Project Schedule Present Feasibility Report to City Council/ OrderPublic Hearing........................................................................ Dec. 19, 2017 Informational Meeting ............................................ ..... Jan. 8, 2018 ........................ Public Hearing.................................................................................. Jan. 16, 2018 Approve Plans and Specifications...................................................... Feb. 6, 2018 BidDate........................................................................................... March 8, 2018 Award Contract.............................................................................. March 20, 2018 Start Construction............................................................................... May 1, 2018 Project Completion............................................................................August, 2018 Final Cost Report.........................................................................September, 2018 Final Assessment Hearing...................................................................... Fall, 2018 First Payment Due with Property Tax Statement...... ........................ May 15, 2019 Wescott Woodlands 9 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage)$ I 73,200 $ 19,221 $ 53,979 Repair Existing Curb & Gutter $ 38,800 - $ 38,800 Utility Improvements $ 10,300 - $ 10,300 Totals $ 122,300 $ 19,221 $ 103,079 The Major Street Fund will finance the estimated street related project deficit of $92,779. The Combined Utility Fund will finance the estimated $10,300 utility improvements. Project Schedule Present Feasibility Report to City Council/ OrderPublic Hearing........................................................................ Dec. 19, 2017 Informational Meeting ............................................ ..... Jan. 8, 2018 ........................ Public Hearing.................................................................................. Jan. 16, 2018 Approve Plans and Specifications...................................................... Feb. 6, 2018 BidDate........................................................................................... March 8, 2018 Award Contract.............................................................................. March 20, 2018 Start Construction............................................................................... May 1, 2018 Project Completion............................................................................August, 2018 Final Cost Report.........................................................................September, 2018 Final Assessment Hearing...................................................................... Fall, 2018 First Payment Due with Property Tax Statement...... ........................ May 15, 2019 Wescott Woodlands 9 Appendix A Preliminary Cost Estimate City Project 1264 Wescott Woodlands Item No. I Item Part I - Bituminous Street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2232.501 Mill Bituminous Pavement - Full Width (1-1/4" Depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w/Cover 2506.503 Reconstruct 4' Dia. MH 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Remove & Replace Frame & Ring Casting (27") 2506.602 Remove & Replace Top Slab w/Cstg (1642B) 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay Unit i Unit Price I Est Qty i Estimated Cost LS $ 6,000.00 1 $ 6,000.00 SY $ 6.00 10 $ 60.00 SY $ 1.30 2,610 $ 3,393.00 SY $ 2.00 2360.501 $ 2504.602 GAL $ 2.50 410 $ 1,025.00 TON $ 55.00 580 $ 31,900.00 TON $ 130.00 5 $ 650.00 EA $ 250.00 5 $ 1,250.00 EA $ 500.00 1 $ 500.00 EA $ 425.00 2 $ 850.00 LF $ 550.00 0 $ 750.00 EA $ 700.00 5 $ 3,500.00 EA $ 250.00 0 $ EA $ 1,100.00 0 $ 5,000.00 EA $ 2,000.00 0 $ - LS $ 4,000.00 1 $ 4,000.00 LS $ 500.00 1 $ 500.00 EA $ 3,500.00 0 $ 53,628.00 $ 2,681.40 $ 56,309.40 $ 16,892.82 $ 73,202.22 Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth 2104.501 Remove Concrete Curb and Gutter 2104.503 Remove Bituminous Trail Pavement 2104.503 Remove Concrete Sidewalk (4") 2104.505 Remove Concrete Driveway/Valley Gutter 2104.523 Salvage Casting 2105.501 Common Excavation 2211.501 Aggregate Base, Cl. 5 (100% Crushed) SP WEA240B Wearing Course Mixture (Trail/Parking Lot 2360.501 Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506.521 Install Casting 2506.602 Line 4' Diameter Structure 2505.602 Adjust Frame & Ring Casting (CB) HDPE Rings 2506.602 Remove & Replace Casting (Catch Basin) 2506.602 Remove & Replace CBMH Structure w/Cstg (4' Dia.) 2506.602 Remove & Replace CB Structure (2'x 3') 2506.602 Remove & Replace CB Structure w/Cstg (2'x 3') 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) LS $ 1,500.00 0 $ LF $ 10.50 560 $ 5,880.00 SF $ 2.00 0 $ SF $ 3.50 0 $ SY $ 13.00 13 $ 169.00 EA $ 150.00 0 $ CY $ 30.00 10 $ 300.00 TON $ 25.00 5 $ 125.00 TON $ 80.00 0 $ TON $ 130.00 30 $ 3,900.00 EA $ 150.00 5 $ 750.00 EA $ 550.00 0 $ LF $ 500.00 0 $ EA $ 500.00 10 $ 5,000.00 EA $ 900.00 0 $ EA $ 5,200.00 0 $ EA $ 4,000.00 0 $ EA $ 3,500.00 0 $ EA $ 2,000.00 0 $ Wescott Woodlands 10 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 5 $ 2,500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 2 $ 300.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 0 $ 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome 2521.501 Inset SF $ 10.00 0 $ 2521.501 4" Concrete Sidewalk SF $ 5.50 0 $ 2521.501 6" Concrete Bullnose SF $ 8.00 0 $ 2531.501 Concrete Curb & Gutter B612 LF $ 21.00 0 $ 2531.501 Concrete Curb and Gutter, 8618 LF $ 23.00 560 $ 12,880.00 2531.501 Concrete Curb and Gutter, B424 LF $ 26.00 0 $ 2531.501 Concrete Curb and Gutter, D412 LF $ 21.00 0 $ 2531.501 Concrete Curb and Gutter, Surmountable LF $ 23.00 0 $ 2531.507 Concrete Valley Gutter - High Early SY $ 65.00 13 $ 845.00 2531.507 8" Concrete Driveway Pavement - High Early SY $ 75.00 0 $ 2531.507 Repair 8" Concrete Driveway Pavement - High Early SY $ 85.00 0 $ 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 70.00 0 $ 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 75.00 0 $ 2540.602 Repair Underground Electric Fence EA $ 60.00 5 $ 300.00 2540.602 Repair Landscaping EA $ 200.00 2 $ 400.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 5,625 $ 562.50 2573.530 Storm Drain Inlet Protection EA $ 150.00 2 $ 300.00 2575.550 Boulevard Topsoil Barrow — MnDOT 3877-2F Cy $ 80.00 10 $ 800.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 125 $ 937.50 Subtotal $ 35,949.00 5% Contingency $ 1,797.45 Subtotal $ 37,746.45 309 Indirect Costs $ 11,323.94 Part II - Repair Existing Curb & Gutter $ 49,070.39 Part I - Bituminous Street Overlay $ 73,202.22 Part it - Repair Existing Curb & Gutter $ 49,070.39 Project 1264 Total Cost $ 122,272.61 Wescott Woodlands 11 Appendix B Preliminary Assessment Roll City Project #1264 Wescott Woodland Wescott Woodlands Wescott Woodlands P.F. - Industrial P.I.N. Front Footage Unit Total Assessment Assessment 940 Yankee Doodle Rd 108740001010 192 R-1 Residential P.I.N. Lot Equivalent Unit S Assessment Total 3450 Wescott Woodlands 107620201010 1 $ 860 $ 860 3460 Wescott Woodlands 107620201020 1 $ 860 $ 860 3470 Wescott Woodlands 107620201030 1 $ 860 $ 860 3490 Wescott Woodlands 106480201010 1 $ 860 $ 860 3530 Wescott Woodlands 106480003010 I 1 I $ 860 $ 860 860 Subtotal 5 1 $ $ 4,300 i Wescott Woodlands Chloe Lane P.F. - Industrial P.I.N. Front Footage Unit Total Assessment Assessment 940 Yankee Doodle Rd 108740001010 192 14.25 $ 2,736 Subtotal 192 R-1 Residential F.I.N. Lot Equivalent Unit Assessment j 10.8% Total 940 Chloe Lane 107620101030 1 $ 860 $ 860 944 Chloe Lane 107620101040 1 $ 860 $ 860 945 Chloe Lane 107620101020 t 1 $ 860 $ 860 948 Chloe Lane 107620101050 1 $ 860 $ 860 949 Chloe Lane 107620101010 1 $ 860 $ 860 Subtotal 5 $ 4,300 Wescott Woodlands I C/i -Industrial i P.I.N. P.F. - Industrial P.I.N. Front Footage Unit Total Assessment Assessment 940 Yankee Doodle Rd 108740001010 192 14.25 $ 2,736 Subtotal 192 $ 2,736 Wescott Woodlands I C/i -Industrial i P.I.N. Front Unit Total Footage Assessment Assessment 3430 Wescott Woodlands 100140002020 415 $ 19.00 $ 7,885 Subtotal 415 $ 7,885 Total 19,221 Wescott Woodlands 12 Front Feet % Frontage R-1 Frontage 903 23.4% Public Facility 192 5.0% Commercial/ Industrial 415 10.8% Non -Assessable Frontage 2342 60.8% Total Frontage 3852 100.0% Wescott Woodlands 12 2018 Street Revitalization - Project 1264 Wescott Woodlands Date: 12/13/2017 FIG. 1 aF �� 2018 Street Revitalization - Project 1264 \th 1b ' Wescott Woodlands ,e Date: 12/13/2017 ��J i 60'-70' ROW 32' TYPICAL F - F EX. B618 CURB & GUTTER 1" BITUMINOUS WEAR COURSE BITUMINOUS TACK COAT 2" BITUMINOUS BASE COURSE 6" CLASS 5 AGGREGATE BASE Existing Typical Section Wescott Woodlands 60'-70' ROW 32' TYPICAL F - F EDGE MILL (6' wide) Typ. 1.5" BITUMINOUS OVERLAY REPLACE 7CURBGUTTER ADBITUMINOUS TACK COAT VARIABEPTH7 1" EXIST. BITUMINOUS WEAR COURSE FROM 1.25" -- 0" 2" EXIST. BITUMINOUS BASE COURSE 6" EXIST. CLASS 5 AGGREGATE BASE Proposed Typical Section Wescott Woodlands 11/21/2017 Wescott Woodlands E AGA N Street Revitalization - Project 1264 Fig. 3 Typical Sections Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA P. Project 1265, Blue Gentian / Blue Water Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1265 (Blue Gentian / Blue Water - Street Improvements) and schedule a public hearing to be held on January 16, 2018. Facts:  On June 6, 2017, the City Council directed staff to prepare a feasibility report considering the rehabilitation of commercial/ industrial streets in the Blue Gentian / Blue Water area, in northeast Eagan located north of Highway 55, west of Highway 149 and south of I-494.  A structural mill and overlay of these streets is programmed for 2018 in the City of Eagan’s 5-Year CIP (2018-2022).  A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 16, 2018.  An informational meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CP-1 Draft Feasibility Report .••/ • � • f I IEAGAN Report for Blue Gentian Road I Blue Water Road Street Revitalization City Project No. 1265 December 13, 2017 r ,--- = Report for Blue Gentian Road I Blue Water Road Street Revitalization City Project No. 1265 December 13, 2017 r ,--- = Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 13, 2017 Re: Blue Gentian Road / Blue Water Road Revitalization City Project No.: 1265 Attached is the feasibility report for the Blue Gentian Road / Blue Water Road, City Project No. 1265. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my dirept supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Date: Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: Aaron Nelson Reg. No. 45795 EAGAN Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 13, 2017 Re: Blue Gentian Road / Blue Water Road Revitalization City Project No.: 1265 Attached is the feasibility report for the Blue Gentian Road / Blue Water Road, City Project No. 1265. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my dirept supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Date: Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: Aaron Nelson Reg. No. 45795 TABLE OF CONTENTS ExecutiveSummary.............................................................................................I Introduction/History......................................................................................................2 Scope....................................................................................................................3 AreaTo Be Included............................................................................................3 Street Pavement Evaluation................................................................................3 Proposed Improvements.....................................................................................4 Easements/Permits..............................................................................................6 Feasibility/Recommendations............................................................................6 CostEstimate.......................................................................................................6 Assessments........................................................................................................6 Assessment Financing Options.........................................................................8 RevenueSource...................................................................................................8 ProjectSchedule..................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Blue Gentian Rd/ Blue Water Rd project # 1265 Street Area j 18,525 Sq. Yds. Street Length 4,135 Feet Streets Included Blue Gentian Rd Blue Water Rd Constructed 1999, 2001 Reconstructed - Crack Sealed - Seal Coated 2004 Absolute Location N Y2 of Section 2 Township 27, Region 23 Relative Location North of Highway 55 East of 1-35E Project Details • Roadway resurfacing (edge mill & PCI Rating 39 1-1/2" overlay) $ 167,519 $ 14,381 Recommended - • Replacement of damaged curb & Improvement Overlay gutter Utility Improvements $ 17,600 - Adjustment/Replacement of: Curb Removal 14% Scope o Sanitary/Storm sewer o Utility castings o Water gate valves o Street signage C/I Lots 8 • Utility Improvements • Concrete entrance re airs Cost Estimate/ Revenue Blue Gentian Rd / Blue Water Rd 1 Property City Mill & Overlay w/ Signage $ 181,900 $ 167,519 $ 14,381 Concrete Curb & Gutter Repairs $ 62,500 - $ 62,500 Utility Improvements $ 77,600 $ 77,600 - Utility Improvements $ 17,600 - $ 17,600 Total $ 339,600 $ 245,119 $ 94,481 Blue Gentian Rd / Blue Water Rd 1 December 13, 2017 Neighborhood Street Revitalization Blue Gentian Road / Blue Water Road Eagan, Minnesota Introduction/ Histor Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 4,135 feet of collector and commercial roadway in the Blue Gentian Road / Blue Water Road area, in North-Eastern Eagan, has been identified for 2018 street revitalization improvements. _Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1999 and 2001. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay. at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 17 to 19 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2004. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the fife expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) Blue Gentian Rd / Blue Water Rd 2 in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of-way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 4,135 of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, replacement of street signage, and utility improvements. Area to Be Included Properties included in the project lie within the N Y2 of Section 2, lying North of TH 55, East of 1-35E, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2017 PCI rankings for the street segments have a weighted average pavement condition rating of 39, which falls in the low end of the "Patch/Repair and/or Overlay" category, as mentioned above. Therefore, the 2018 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Blue Gentian Rd / Blue Water Rd 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure l The existing street section for this roadway consists of 5-1/2" bituminous pavement supported by 6" to 12" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1'/ -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for collector and commercial streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 14% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There is a structure that requires a new castings, and several doghouse/invert repairs and frame & ring casting adjustments due to deterioration. These repairs will be financed through the Combined Utility Fund. Blue Gentian Rd / Blue Water Rd 4 r• Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Xcel Energy) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this commercial area were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are 44' wide, primarily accommodate commercial/industrial traffic, and have limited pedestrian/bicycle traffic. Given the type of uses in the area, commercial/industrial traffic, and limited pedestrian/bicycle traffic, complete streets guidelines may not be appropriate in this area. Blue Gentian Rd / Blue Water Rd 5 Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Xcel Energy) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this commercial area were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are 44' wide, primarily accommodate commercial/industrial traffic, and have limited pedestrian/bicycle traffic. Given the type of uses in the area, commercial/industrial traffic, and limited pedestrian/bicycle traffic, complete streets guidelines may not be appropriate in this area. Blue Gentian Rd / Blue Water Rd 5 Easement/Permits All work will be in the public right-of-way. A permit will be required from Mn/DOT for any work within the TH 55 right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2018 — 2022) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2017 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Blue Gentian Rd. / Blue Water Rd. • Mill & Overlay............................................................... $ 181,900 • Repair Existing Concrete Curb & Gutter ....................... $ 62,500 • Repair Existing Concrete Curb & Gutter ....................... $ 77,600 • Utility Improvements..................................................... 17,600 Total.................................................................. $ 339,600 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for collector and commercial roadways. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Blue Gentian Rd / Blue Water Rd 6 City Special Assessment Policy Assessment Ratio Property City Mill & Overlay — Commercial / Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Concrete Entrance Repairs 100% - Utility Improvements - 100% Commercial/Industrial Parcels — All commercial/industrial properties (8 total) as shown on Figure 2, adjacent to, or having access on to the street to be improved, are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for commercial roadways, regardless of width. The estimated cost per net acre, based on the City's Assessment Policy, is $2,676/ net acre and is calculated as follows: • Total Front Feet (F.F.) = 8,270 F.F. • Total Net Acreage = 62.60 acres • C/I Streets = 8,270 F.F., 44' f -f width • An early deterioration credit (5% per year) is proposed for two sections of Blue Gentian Road and all of Blue Water Road because the pavement condition deteriorated prior to the anticipated 20 -year pavement life cycle (1/20=5%). o Western 1,234'x 2 = 2,468 FF of Glue Gentian Rd deteriorate 3 years before its 20 year life expectancy (3/20=15%). o Eastern 1,105' x 2 = 2,210 FF of Blue Gentian Rd deteriorated 1 year before its 20 year life expectancy (1/20=5%). 0 1,706'x 2 = 3,412 FF of Blue Water Road deteriorated 1 year before its 20 year life expectancy (1/20=5%). o The early deterioration adjustment factor for this area is: ■ [(2,468 FF x 3/20) + (2,210 FF x 1/20) + (3,412 FF x 1/20)j / 8,270 FF = 7.9% o 100%-7.9%=92.1%. MITI & Overlay — (C/1) o 8,270' 01 Frontage / 8,270' Total Frontage= 100% C/I Frontage o $181,900 (Mill & Overlay Costs) x 100% (Assessment Rate) x 100% (C/I frontage) x 92.1 % (Early Deterioration) = $167,530 o $167,530 / 62.60 net acres = $2,676 / net acre (CII) Driveway Entrance Replacement — Several properties have driveway entrances with damaged concrete driveway aprons that will be replaced. Properties are proposed to be assessed for the total cost of repairs. The estimated cost of driveway repairs is approximately $77,600 or $1401 SY and is calculated as follows: Blue Gentian Rd / Blue Water Rd 7 • Total area of concrete driveway apron repair = 555 SY • Total concrete driveway apron cost = $77,600 • Total cost/SY = $139.81, rounded to $140/ SY Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over 10 years for commercial/industrial properties. In 2017, the interest rate was set at 4.0%. The 2018 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a $1,000 Commercial/Industrial assessment with an estimated 4.0% interest for the assessed amounts, and assumes 14 months interest for the first year: j 1St Year 10th Year Principal / Year $100 $100 Bonds may be issued to finance the improvements. Revenue Source of rcvcni is erm irrPQ Ic liCtP_H hAlow, Interest / Year $47 $4 Cost / Year $147...__--- $104 The Major Street Fund will finance the estimated street related project deficit of $76,881. The Combined Utility Fund will finance the estimated $17,600 utility improvements. Blue Gentian Rd / Blue Water Rd 8 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 181,900 $ 167,519 $ 14,381 Concrete Curb & Gutter Repairs $ 62,500 - $ 62,500 Concrete Entrance Repairs $ 77,600 $ 77,600 - Utilit IMP rovements $ 17,600 - $ 17,600 Totals $ 339,600 $ 245,119 $ 94,481 The Major Street Fund will finance the estimated street related project deficit of $76,881. The Combined Utility Fund will finance the estimated $17,600 utility improvements. Blue Gentian Rd / Blue Water Rd 8 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing........................................................................ Dec. 19, 2017 Informational Meeting......................................................................... Jan. 8, 2018 PublicHearing.................................................................................. Jan. 16, 2018 Approve Plans and Specifications...................................................... Feb. 5, 2018 BidDate........................................................................................... March 8, 2018 Award Contract.............................................................................. March 20, 2018 StartConstruction............................................................................... May 1, 2018 ProjectCompletion............................................................................August, 2018 FinalCost Report.........................................................................September, 2018 Final Assessment Hearing...................................................................... Fall, 2018 First Payment Due with Property Tax Statement .............................. May 15, 2019 Blue Gentian Rd / Blue Water Rd 9 Appendix A Preliminary Cost Estimate City Project 1265 Blue Gentian/ Blue Water Item No. Item Unit Unit Price QZY i Estimated Cost i Part I - Bituminous Street Overlay $ 1,500.00 0 $ 2104.501 Remove Concrete Curb and Gutter LF 2021.501 Mobilization LS $ 6,000.00 1 $ 6,000.00 2104.505 Remove Bituminous Pavement SY $ 6.00 100 $ 600.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) SY $ 1.30 5,060 $ 6,578.00 2232.501 Mill Bituminous Pavement- Full Width (1-1/4" Depth) SY $ 2.00 2250 $ 4,500.00 2357.502 Bituminous Material for Tack Coat GAL $ 2.50 1230 $ 3,075.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 55.00 1745 $ 95,975.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 20 $ 2,600.00 2504.602 Adjust Gate Valve Box EA $ 250.00 1 $ 250.00 2504.602 Repair Gate Valve Mid Section EA $ 500.00 1 $ 500.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 425.00 1 $ 425.00 2506.503 Reconstruct 4' Dia. MH LF $ 550.00 0 $ 2506.602 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 5 $ 3,500.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 250.00 6 $ 1,500.00 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 1,100.00 0 $ 2506.602 Remove & Replace Top Slab w/Cstg (1642B) EA $ 2,000.00 0 $ 2563.601 Traffic Control LS $ 4,000.00 1 $ 4,000.00 SP -1 Signage Remove and Replace LS $ 3,755.00 1 $ 3,755.00 $ 133,258.00 Subtotal $ 6,662.90 5% Contingency $ 139,920.90 Subtotal $ 41,976.27 30% Indirect Costs $ 181,897.17 Part I - Bituminous Street Overlay Item No. 1 Item Unit Unit Price �Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 0 $ 2104.501 Remove Concrete Curb and Gutter LF $ 10.50 950 $ 2104.503 Remove Bituminous Trail Pavement SF $ 2.00 0 $ 2104.503 Remove Concrete Sidewalk (4") SF $ 3.50 0 $ 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 13.00 0 $ 2104.523 Salvage Casting EA $ 150.00 0 $ 2105.501 Common Excavation CY $ 30.00 0 $ 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 0 $ 2360.501 SP W EA240B Wearing Course Mixture (Trail/Parking Lot Overlay) TON $ 80.00 0 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 55 $ 2504.602 Irrigation Repair EA $ 150.00 10 $ 2506.521 Install Casting EA $ 550.00 0 $ 2506.602 Line 4' Diameter Structure LF $ 500.00 0 $ 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 500.00 19 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $ 900.00 1 $ 2506.602 Remove & Replace CBMH Structure w/Cstg (4' Dia.) EA $ 5,200.00 0 $ 2506.602 Remove & Replace CB Structure (2' x 3') EA $ 4,000.00 0 $ 2506.602 Remove & Replace CB Structure w/Cstg (2'x 3') EA $ 3,500.00 0 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 0 $ 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 5 $ Blue Gentian Rd / Blue Water Rd 10 9,975.00 7,150.00 1,500.00 9,500.00 900.00 2,500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 2 $ 300.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 0 $ 2104.505 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 10.00 0 $ 2104.505 2521.501 4" Concrete Sidewalk SF $ 5.50 0 $ 2105.501 2521.501 6" Concrete Bullnose SF $ 8.00 0 $ 2211.501 2531.501 Concrete Curb & Gutter B612 LF $ 21.00 0 $ 2360.501 2531.501 Concrete Curb and Gutter, B618 LF $ 23.00 915 $ 21,045.00 2531.501 Concrete Curb and Gutter, 8624 LF $ 28.00 35 $ 980.00 2531.501 Concrete Curb and Gutter, D412 LF $ 21.00 0 $ 2506.602 2531.501 Concrete Curb and Gutter, Surmountable LF $ 23.00 0 $ 2506.602 2531.507 Concrete Valley Gutter - High Early SY $ 65.00 0 $ 2531.501 2531.507 8" Concrete Driveway Pavement - High Early SY $ 75.00 0 $ 2531.501 2531.507 Repair 8" Concrete Driveway Pavement - High Early SY $ 85.00 0 $ 2531.507 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 70.00 0 $ 2531.507 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 75.00 0 $ 2575.505 2540.602 Repair Underground Electric Fence EA $ 60.00 0 $ 2575.535 2540.602 Repair Landscaping EA $ 200.00 2 $ 400.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 9,450 $ 945.00 2573.530 Storm Drain Inlet Protection EA $ 150.00 2 $ 300.00 2575.550 Boulevard Topsoil Borrow - MnDOT 3877-2F CY $ 80.00 20 $ 1,600.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 210 $ 1,575.00 $ $ 58,670.00 Subtotal $ 2,933.50 5% Contingency $ 61,603.50 Subtotal $ 18,481.05 30% Indirect Costs Part li - Repair Existing Curb & Gutter $ 80,084.55 Item No. Item Unit Unit Price i QtY Estimated Cost Part III - Concrete Entrance Replacement 2104.501 Remove Concrete Curb and Gutter LF $ 10.50 0 $ 2104.505 Remove Concrete Driveway/Valley Gutter SY $ 13.00 555 $ 7,215.00 2104.505 Remove Bituminous Pavement SY $ 6.00 0 $ 2105.501 Common Excavation CY $ 30.00 0 $ 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 28.00 25 $ 700.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 25.00 30 $ 750.00 2506.602 Adjust Frame & Ring Casting (CB) EA $ 500.00 0 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $ 900.00 0 S 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 0 $ 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 1,100.00 0 $ 2531.501 Concrete Curb and Gutter, 8612 LF $ 21.00 0 $ 2531.501 Concrete Curb and Gutter, 8618 LF $ 23.00 0 $ 2531.507 8" Concrete Driveway Pavement - High Early SY $ 75.00 0 $ 2531.507 Repair 8" Concrete Driveway Pavement- High Early SY $ 85.00 555 5 47,175.70 2575.505 Sodding, Type Lawn (Highland) SY $ 8.00 0 $ 2575.535 Water for Turf Establishment GAL $ 0.10 2250 $ 225.00 2575.550 Boulevard Topsoil Borrow - MnDOT 3877-21' TON $ 80.00 5 $ 400.00 2575.604 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 50 $ 375.00 $ 56,840.00 Subtotal $ 2,842.00 5% Contingency Blue Gentian Rd / Blue Water Rd 11 Subtotal $ 59,682.00 30% Indirect Costs $ 17,904.60 Part III - Concrete Entrance Replacement $ 77,586.60 Part I - Bituminous Street Overlay $ 181,897.17 Part II - Repair Existing Curb & Gutter $ 80,084.55 Part III - Concrete Entrance Replacement $ 77,586.60 Project 1265 Total Cost $ 339,568.32 Blue Gentian Rd / Blue Water Rd 12 Blue Gentian Rd / Blue Water Rd 13 Appendix B Preliminary Assessment Roll City Project #1265 Blue Gentian/Blue Water Easter Ln industrial i P.I.N.Acreage Gross Net Acreage Unit Assessment Total Street Assessment i Concrete Entrance Area (SY) Concrete Entrance Assessment ($140/SY) Total Assessment 935 Blue Gentian Rd 106445101010 0 0 $ 2,676 $ 38 $5,320 $ 5,320 950 Blue Gentian Rd 103080101030 0 0 $ 2,676 $ 25 $ 3,500 $ 3,500 960 Blue Gentian Rd 103080101030 4.21 3.40 $ 2,676 $ 9,098 105 $ 14,700 $ 23,798 1000 Blue Gentian Rd 107137501020 -$25,620 18.44 16.19 $ 2,676 $ 43,324 183 $ 68,944 1030 Blue Gentian Rd 107137501010 1.42 1.42 $ 2,676 $ 3,800 $ - $ 3,800 2700 Blue Water Rd 103080101040 8.57 7.60 $ 2,676 $ 20,338 148 $ 20,620 $ 40,958 2750 Blue Water Rd 103080201010 11.57 9.16 $ 2,676 $ 24,512 56 $ 7,840 $ 32,352 2770 Blue Water Rd 103080201020 6.82 4.75 $ 2,676 $ 12,711 $ $ 12,711 2775 Blue Water Rd 107137501030 1.69 1.69 $ 2,676 $ 4,524 $ $ 4,524 L1, B1, Blue Gentian Corp Center 101457001014 18.39 18.39 $ 2,676 $ 49,212 $ $ 49,212 TOTAL 71.12 62.60 $ 167,519 555 $ 77,600 $ 245,119 C/I Frontage 8,270 100% Non -Assessable Frontage 0 0% Total Frontage 8,270 100% Blue Gentian Rd / Blue Water Rd 14 2018 Street Revitalization - Project 1265 Blue Gentian Rd I Blue Water Rd Date: 12/14/Lu1 i FIG. o� e qc 2018 Street Revitalization - Project 1265 Blue Gentian Road / Blue Water Road efsHSO Date: 12/14/2017 80' ROW 44' TYPICAL F - F EX. B618, B624 CURB & GUTTER 1.5" BITUMINOUS WEAR COURSE 4" BITUMINOUS BASE COURSE (4.5" WEST SIDE OF BLUE GENTIAN) 6" CLASS 5 AGGREGATE BASE (12" WEST SIDE OF BLUE GENTIAN) Existing Typical Section Blue Gentian Rd. / Blue Water Rd. 80' ROW 44' TYPICAL F - F EDGE MILL (6' wide) Typ. 1.5" BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS DIRECTED 1.5" EXIST. BITUMINOUS COURSE WEAR VARIABLE MILL DEPTH 4" EXIST. BITUMINOUS BASE COURSE (4.5" WEST SIDE OF BLUE GENTIAN) 1.25 -- 0' 6" EXIST. CLASS 5 AGGREGATE BASE (12" WEST SIDE OF BLUE GENTIAN) Proposed Typical Section Blue Gentian Rd. / Blue Water Rd. 1 V28M17 Blue Gentian Rd / Blue Water Rd E AG A N Street Revitalization - Project 1265 Fig. 3 Typical Sections Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA Q. Project 1274, Rocky Lane Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1274 (Rocky Lane - Street Improvements) and schedule a public hearing to be held on January 16, 2018. Facts:  On June 6, 2017, the City Council directed staff to prepare a feasibility report considering the rehabilitation of a residential street, Rocky Lane, located in central Eagan, east of Pilot Knob Road, south of Wescott Road and north of Deerwood Drive.  A structural mill and overlay of this street is programmed for 2018 in the City of Eagan’s 5-Year CIP (2018-2022).  A draft Feasibility Report has been prepared and is being presented to the Counc il for their consideration of scheduling a public hearing for Tuesday, January 16, 2018.  An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CQ-1 Draft Feasibility Report EAGAN Report for Rocky Lane Street Revitalization City Project No.',1274 December 13, 2017 Yv 6*7 F —moo, --J Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 13, 2017 Re: Rocky Lane Street Revitalization City Project No.: 1274 N't Attached is the feasibility report for the Rocky Lane, City Project No. 1274. The report presents and discusses the proposed improvements and includes a'cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct, supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Date: Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: Aaron Nelson Reg. No. 45795 EAGAN Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 13, 2017 Re: Rocky Lane Street Revitalization City Project No.: 1274 N't Attached is the feasibility report for the Rocky Lane, City Project No. 1274. The report presents and discusses the proposed improvements and includes a'cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct, supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Date: Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: Aaron Nelson Reg. No. 45795 TABLE OF CONTENTS ExecutiveSummary.............................................................................................1 Introduction/History...............................................................................................2 Scope............................................................................ ..............................3 AreaTo Be Included ...........................................................................................3 Street Pavement Evaluation................................................................................3 ProposedImprovements.....................................................................................4 Easements/Perm its..............................................................................................6 Feasibility/Recommendations............................................................................6 CostEstimate.......................................................................................................6 Assessments........................................................................................................6 Assessment Financing Options .................................................................8 RevenueSource. ........... ..............................................................................8 ProjectSchedule...... ..................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Dame Rocky Lane Project # 1274 Street Area 845 S.Y. Street Length 295' Streets Included i f Rocky Ln Constructed 1998 Reconstructed - Crack Sealed - Seal Coated - Absolute Location NW % of Section 22 Township 37, Region Relative Location East of Pilot Knob Road South of Wescott Road Project Details • Roadway resurfacing (edge mill & PCI Rating 39 1-1/2" overlay) Recommended • Replacement of damaged curb & Improvement Overlay gutter • Adjustment/Replacement of: Curb Removal 7% Scope o Sanitary/Storm sewer o Utility castings Residential Lots 5 o Water gate valves o Street signage Public Facility Lots 1 j Utility Improvements Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 22,700 $ 14,230 $ 8,470 Repair Existing Concrete Curb & Gutter $ 4,400 - $ 4,400 Utility Improvements $ 1,400 - $ 1,400 Total $ 28,500 j $ 14,230 $ 14,270 Rocky Lane 1 December 13, 2017 Neighborhood Street Revitalization Rocky Lane Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 295 feet of residential street, Rocky Lane, in Central Eagan has been identified for 2018 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1998. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching and crack sealing have occurred at appropriate intervals during the life of the pavement in the area. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. Rocky Lara 2 To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of-way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 295 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, replacement of street signage, and utility improvements. Area to Be Included Properties included in the project fie within the NW'/ of Section 22, lying East of Pilot Knob Road, and South of Wescott Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2017 PCI rankings for the street segments have a weighted average pavement condition rating of 39, which falls in the low end of the "Patch/Repair and/or Overlay" category, as mentioned above. Therefore, the 2018 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Rocky Lane 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" of bituminous pavement supported by 6" gravel base. The existing bituminous' surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1'/ -inch ' bituminous overlay. The overlay, combined with the existing street ti section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 7% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are also two manholes structures that require frame and ring casting adjustments. These repairs will be financed through the Combined Utility Fund. Rocky Lane 4 Y 1. i R �4 Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Rocky Lane was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is relatively narrow at 28 feet wide, has limited access points, and a trail is available along Pilot Knob Road (adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Rocky Lane 5 Easement/Permits All work will be in the public right-of-way. A right-of-way permit from Dakota County will be necessary to work within the Pilot Knob Road right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2018 — 2022) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2016 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Rocky Lane • Mill & Overlay............................................................... $ 22,700 • Repair Existing Concrete Curb & Gutter ....................... $ 4,400 • Utility Improvements..................................................... 1,400 Total.................................................................. $ 28,500 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Rocky Lane 6 City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Mill & Overlay — Public Facility 75% 25% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Residential Lots —All residential lots (5 single family homes) as shown on Figure 2, having driveway or direct access to the street to be improved are proposed to be assessed. All properties are included in the assessable area as they all benefit from the rehabilitation of the street that is used to access their neighborhood. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,135/ lot and is calculated as follows: • Total Front Feet (F.F.) = 590 F.F. • Residential Streets = 295 F.F., 28' f -f width Mill & Overlay - Residential Properties o 295' Residential Frontage / 590' Total Frontage = 50% o $22,700 (Mill & Overlay Costs) x 50% x 50% (assessable frontage) _ $5,675 (Total R-1 Assessment) o $5,675 / 5 lots = $1,135 / single-family lot Public Facility (P.F.) Parcels - All public facility parcels (Cascade Bay) as shown on Figure 2, with direct access to the street to be improved, are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for local residential streets. The estimated cost per front -foot, based on the City's Assessment Policy, is $29.00 / Public Facility F.F. and is calculated as follows: • Total Front Feet (F.F.) = 590 F.F. • P.F. Street Frontage = 295 F.F., 28' f -f width Mill & Overlay — Public Facility Properties o $22,700 (Mill & Overlay Costs) / 590' Total Frontage= $38.47 o $38.47 x 75% (assessment rate) _ $28.86, rounded to $29.00 / Public Facility F.F. Rocky Lane 7 Assessment Financinq Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over 5 years for Residential and Public Facility properties. In 2017, the interest rate was set at 4.0%. The 2018 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is examples of the estimated assessment from each property type with an estimated 4.0% interest for the assessed amounts, and assumes 14 months interest for the first year: I 1St Year 5t" Year [I Year 5th Year $1,135 (Residential, 5 year term) __ — Principal ! Year I Interest / Year Cost / Year j $227 $227 $53 ' $280 $9 1$236 $8,855 (Public Facility, 5 year term) Principal/ Year i Interest / Year f Cost / Year $1, 771 $413 1$2,184 $1,771 $71 $1,842 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $12,870. The Combined Utility Fund will finance the estimated $1,400 utility improvements. Rocky Lane 8 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 22,700 $ 14,230 $ 87470 Repair Existing Curb & Gutter $ 4,400 - $ 4,400 Utility Improvements $ 1,400 - $ 1,400 Totals $ 28,500! $ 14,230 $ 14,270 The Major Street Fund will finance the estimated street related project deficit of $12,870. The Combined Utility Fund will finance the estimated $1,400 utility improvements. Rocky Lane 8 Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing........................................................................ Dec. 19, 2017 Informational Meeting......................................................................... Jan. 8, 2018 Public Hearing.................................................................................. Jan. 16, 2018 Approve Plans and Specifications...................................................... Feb. 6, 2018 BidDate........................................................................................... March 8, 2018 Award Contract.............................................................................. March 20, 2018 StartConstruction............................................................................... May 1, 2018 Project Completion............................................................................ August, 2018 Final Cost Report .........................................................................September, 2018 Final Assessment Hearing...................................................................... Fall, 2018 First Payment Due with Property Tax Statement .............................. May 15, 2019 Rocky Lane 9 Appendix A Preliminary Cost Estimate City Project 1274 Rocky Lane Item No. i Item Unit i Unit Price i QtV i Estimated Cost Part I - Bituminous Street Overlay 2021.501 Mobilization LS $ 6,000.00 1 $ 6,000.00 2104.505 Remove Bituminous Pavement SY $ 6.00 10 $ 60.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) SY $ 1.30 470 $ 611.00 2232.501 Mill Bituminous Pavement - Full Width (1-1/4" Depth) SY $ 2.00 Remove Concrete Sidewalk (4") $ 2357.502 Bituminous Material for Tack Coat GAL $ 2.50 55 $ 137.50 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 55.00 80 $ 4,400.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 2 $ 260.00 2504.602 Adjust Gate Valve Box EA $ 250.00 5 $ 2504.602 Repair Gate Valve Mid Section EA $ 500.00 25.00 $ 2504.602 Repair Gate Valve Top Section w/Cover EA $ 425.00 $ $ 2506.503 Reconstruct 4' Dia. MH LF $ 550.00 TON $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 1 $ 700.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 250.00 2506.521 $ 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 1,100.00 0 $ 2506.602 Remove & Replace Top Slab w/Cstg (1642B) EA $ 2,000.00 0 $ 2563.601 Traffic Control LS $ 4,000.00 1 $ 4,000.00 SP -1 Signage Remove and Replace LS $ 500.00 1 $ 500.00 Subtotal $ 16,668.50 5% Contingency $ 833.43 Subtotal $ 17,501.93 30% Indirect Costs $ 5,250.58 Part 1- Bituminous Street Overlay $ 22,752.50 Item No.I item I Unit i Unit Price 4N I Estimated Cost Part II - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 0 $ 2104.501 Remove Concrete Curb and Gutter LF $ 10.50 40 $ 420.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.00 0 $ 2104.503 Remove Concrete Sidewalk (4") SF $ 3.50 0 $ 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 13.00 6 $ 78.00 2104.523 Salvage Casting EA $ 150.00 0 $ 2105.501 Common Excavation CY $ 30.00 5 $ 150.00 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA2408 Wearing Course Mixture (Trail/Parking Lot Overlay) TON $ 80.00 0 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 5 $ 650.00 2504.602 Irrigation Repair EA $ 150.00 2 $ 300.00 2506.521 Install Casting EA $ 550.00 0 $ 2506.602 Line 4' Diameter Structure LF $ 500.00 0 $ 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 500.00 2 $ 1,000.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 900.00 0 $ 2506.602 Remove & Replace CBMH Structure w/Cstg (4' Dia.) EA $ 5,200.00 0 $ 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000.00 0 $ 2506.602 Remove & Replace CB Structure w/Cstg (2'x 3`) EA $ 3,500.00 0 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 0 $ 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 0 $ Rocky Lane 10 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 0 $ 2506.503 Reconstruct CB (2'x3') LF $ 500.00 0 $ 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dame Inset SF $ 10.00 0 $ 2521.501 4" Concrete Sidewalk SF $ 5.50 0 $ 2521.501 6" Concrete Bullnose SF $ 8.00 0 $ 2531.501 Concrete Curb & Gutter B612 LF $ 21.00 0 $ 2531.501 Concrete Curb and Gutter, B618 LF $ 23.00 40 $ 920.00 2531.501 Concrete Curb and Gutter, B424 LF $ 26.00 0 $ 2531.501 Concrete Curb and Gutter, D412 LF $ 21.00 0 $ 2531.501 Concrete Curb and Gutter, Surmountable LF $ 23.00 0 $ 2531.507 Concrete Valley Gutter - High Early SY $ 65.00 6 $ 390.00 2531.507 8" Concrete Driveway Pavement - High Early SY $ 75.00 0 $ 2531.507 Repair 8" Concrete Driveway Pavement - High Early SY $ 85.00 0 $ 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 70.00 0 $ 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 75.00 0 $ 2540.602 Repair Underground Electric Fence EA $ 60.00 0 $ 2540.602 Repair Landscaping EA $ 200.00 0 $ 2572.503 Application of Water for Turf Establishment GAL $ 0.10 450 $ 45.00 2573.530 Storm Drain Inlet Protection EA $ 150.00 0 $ - 2575.550 Boulevard Topsoil Borrow — MnDOT 3877-2F CY $ 80.00 1 $ 80.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 10 $ 75.00 Subtotal $ 4,233.00 5% Contingency $ 211.65 Subtotal $ 4,444.65 30% Indirect Costs $ 1,333.40 Part II - Repair Existing Curb & Gutter $ 5,778.05 Part I - Bituminous Street Overlay $ 22,752.50 Part II - Repair Existing Curb & Gutter $ 5,778.05 Project 1274 Total Cost S 28.530.55 Rocky Lane 11 Appendix B Preliminary Assessment Roll City Project #1274 Rocky Ln Rocky Ln Commercial Rocky Ln 3830 Pilot Knob 107530001031 295 $ 29.00 $ 8,555 50% Subtotal 295 $ 8,555 R-1 Residential P.I.N. Lot Equivalent Unit Assessment 100% Total 1370 Rocky Ln 106870100020 1 $ 1,135 $ 1,135 1390 Rocky Ln 106870100010 1 $ 1,135 $ 1,135 1365 Rocky Ln 106870100030 1 $ 11135 $ 1,135 1350 Rocky Ln 106870100040 1 $ 1,135 $ 1,135 1340 Rocky Ln 106870100050 1 $ 11135 $ 1,135 I Subtotal 5 $ 5,675 Rocky Ln Commercial P.I.N. Front Footage Unit Assessment Total Assessment 3830 Pilot Knob 107530001031 295 $ 29.00 $ 8,555 50% Subtotal 295 $ 8,555 TOTAL Front % Footage Frontage R-1 lots 295 50% Public Facility 295 50% Non -Assessable Frontage 0 0% Total Frontage 590 100% Rocky Lane 12 $ 14,230 2018 Street Revitalization - Project 1274 �^%lb Rocky Lane �e [SNEO Date: 11/20/2017 FIG. 1 6U -k pEqc,;,;; 2018 Street Revitalization - Project 1274 \41m Rocky Ln e(Is HEV 7.7 � t wOpd Ponds Road � U { _ LiN a m H Wescott Road ' Civic Center Drive °0 3830 0 + e� N o Ow • �� a �-•'.�... .,, fir.. 4 F Rocky LaneIRIM 1390 1365 1370 T350 I � 13.40 1350 { 2018 Street Rehabilitation { QAssesableArea Zoning R-1 Residential Single Family, ; Public Facility r `' Deerchff Lan N ,r= v _ a c r- 5 ILI WindcrestAvenue Date: 12/13/2017 60' ROW EDGE MILL - (6' wide) Typ. REPLACE EX. CURB & GUTTER AS DIRECTED VARIABLE MILL DEPTH 1.25" -- 0" EAGAN Existing Typical Section Rocky Lane 60' ROW 28' TYPICAL F - F 1.5" BITUMINOUS OVERLAY 1" EXIST. BITUMINOUS COURSE WEAR 2" EXIST. BITUMINOUS BASE COURSE 6" EXIST. CLASS 5 AGGREGATE BASE Bituminous Street Overlay Rocky Lane Rocky Lane Street Revitalization - Project 1274 Typical Sections TTER 11I RM17 Fig. 3 Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA R. Contract 16-21, Central Area Street Light Improvements Action To Be Considered: Approve the final payment for Contract 16-21 (Central Area Street Light Improvements) in the amount of $27,272.90 to Taylor Electric Company, LLC and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts:  Contract 16-21 provided for miscellaneous maintenance repairs and LED luminaire retrofits of the City-owned streetlight systems in the Central Area, including Yankee Doodle Road (CSAH 28), Denmark Avenue, Promenade Avenue and Northwood Parkway.  The Contract 16-21 work has been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment. Attachments (0) Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA T. Contract 17-03, Cliff Lake Protection Project Pond AP-42 Modification Action To Be Considered: Approve the final payment for Contract 17-03 (Cliff Lake Protection Project – Water Quality Improvements) in the amount of $80,038.40 to G.F. Jedlicki, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts:  Contract 17-03 provided for construction of a maintenance access road, grading, stormwater infrastructure modifications and installation of an iron -enhanced sand filtration (IESF) system at Pond AP-42, which is adjacent to Cliff Lake in southwest Eagan. The IESF system removes dissolved phosphorus from stormwater before it drains to the lake during high-water conditions.  The Contract 17-03 work has been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment. Attachments (0) Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA U. Reschedule Public Hearing for February 5, 2018, for Comcast Cable Television Franchise Agreement and Ordinance. Action To Be Considered: Approve the rescheduling of the public hearing to consider a new cable television franchise with Comcast and Ordinance for February 5, 2018. Facts:  The Eagan City Council had originally set a public hearing for the December 19, 2017, for the Council to consider a new cable franchise negotiated with Comcast and an Ordinance to enact the terms of that franchise.  Final comments on the franchise were not received back from Comcast in time to finalize documents and allow for publication of the actual ordinance in compliance with a relatively new state law.  Because legal notice was not provided to newspaper of the hearing on December 19, the public hearing must be rescheduled. The parties believe all documents will be in order and all required notice made in time for a public hearing at the February 5, 2018, Eagan City Council meeting.  The public is asked to note that the February 5 meeting is actually a Monday, instead of the normal Tuesday night, because of Precinct Caucuses. Attachments: (0) Agenda Information Memo December 29, 2017, Eagan City Council Meeting CONSENT AGENDA V. Adopt Findings & Decision to Deny the Appeal and Affirm Issuance of Zoning Permit for the installation of the solar array structure located at 3330 Dodd Road Action To Be Considered: To adopt Findings & Decision to Deny the Appeal and Affirm Issuance of Zoning Permit for the installation of the solar array structure located at 3330 Dodd Road. Facts:  On August 2, 2018, Eagan zoning staff issued a Zoning Permit in connection with the installation of a solar array structure at 3330 Dodd Road.  By letter dated October 30, 2017, Bridget Bataglia delivered an appeal of the issuance of the Zoning Permit issued for 3330 Dodd Road.  The Eagan Board of Adjustments & Appeals took testimony regarding the appeal on November 21, 2017 and continued action to December 5, 2017.  On December 5, 2017, the City Council, serving as the Eagan Board of Adjustments & Appeals, directed staff to prepare Findings & Decision to Deny the Appeal and Affirm Issuance of the Zoning Permit for the installation of the solar array structure located at 3330 Dodd Road. Issues: None 60-Day Agency Action Deadline: The Board of Adjustments & Appeals decision by a written Findings & Order must be issued no later than December 29, 2017. Attachments: (1) CV-1 Draft Findings and Decision to Deny the Appeal and Affirm Issuance of Zoning Permit EAGAN CITY COUNCIL CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA ____________________________________ In Re the Matter of the Appeal By Bridget Bataglia of the Approval of a Zoning Permit in Connection with Solar Array Structure at 3330 Dodd Road, Eagan MN FINDINGS OF FACT, CONCLUSIONS AND DECISION ____________________________________ This matter came before the Eagan City Council acting as the Board of Adjustments and Appeals (“Council”) at its meetings of November 21, 2017, and December 5, 2017. The Council received and considered: Bridget Bataglia’s (Appellant) letter of appeal, authored by her counsel: and Appellant’s testimony; City staff’s response to Appeal; testimonies of Daniel Kieffer and all other interest parties; all other records, files and materials presented to and accepted by the Council and made part of the hearing record. Based upon record presented at the appeal hearing, the Council makes the following Findings of Fact, Conclusions and Decision. FINDINGS OF FACT 1. On July 6, 2017, Daniel and Katy Kieffer (the "Applicant") submitted an application for a zoning permit pursuant to Eagan City Code, Section 11.70, subd. 30, in connection with the installation of an 11.5 kilowatt solar array structure located at 3330 Dodd Road (the “Solar Array”). 2. Eagan City Code does not have specific provisions regulating the placement of solar equipment, but the City has consistently characterized solar array structures as an accessory structure. 3. Eagan City Code, Section 11.30, defines a “structure” as “anything constructed or erected, the use of which requires locations on the ground to attachment to something having a location on the ground.” Section 11.30 does not define “accessory structure,” but it does define an “accessory building” as a type of “accessory structure detached from the principal structure having a roof and walls to provide weather protection.” 4. The zoning regulations for accessory structures are set forth in Eagan City Code, Section 11.40, Subdivision 5. 5. The City classified the Solar Array as an accessory structure and evaluated the proposed Solar Array in accordance with the applicable City Code provisions governing accessory structures in Section 11.40. 6. After review of the application for a zoning permit for the installation of the Solar Array, the City determined the proposed Solar Array was in compliance with the applicable zoning regulations, including, but not limited to: location, setback, and maximum height. Accordingly, the zoning permit was approved on August 2, 2017. 7. On September 12, 2017, Applicant informed the City of his intent to change the location of the Solar Array. The City determined the new location remained in compliance with the zoning regulations, and therefore, the City did not require an amended or new zoning permit. 8. On October 31, 2017, the City received by email a letter from Appellant appealing the City’s approval of the zoning permit for the Solar Array at 3330 Dodd Road. 9. Appellant presented issues concerning the visibility of the solar array and the lack of screening and/or landscaping. 10. Appellant argued that the screening requirements in Section 11.70 of the City Code are applicable to the solar array installation. 11. City staff responded that Section 11.70 applies solely to satellite dishes, communication towers and wind conversion systems. CONCLUSIONS 1. This matter is properly brought before the Eagan City Council acting as the Board of Adjustments and Appeals. 2. The Applicant properly submitted his application for a zoning permit for the Solar Array. 3. The City properly characterized the Solar Array as an accessory structure under City Code zoning regulations. 4. The Solar Array is consistent with the zoning requirements for accessory structures under existing Section 11.40, Subdivision 5, of City Code. 5. The regulations in Section 11.70, subdivision 26, governing communication towers, satellite dishes, and wind conversion systems do not apply to the Solar Array. 6. Neither the approval of the zoning permit nor the placement of the Solar Array violates any provision of Eagan City Code. 7. While the requirement of screening or landscaping may be suitable subjects for an amendment to the City Code, the lack of such requirement is not an adequate reason to deny a permitted use under existing code provisions. DECISION NOW, THEREFORE, BASED UPON THE FOREGOING FINDINGS AND CONCLUSIONS, it is the decision of the City Council, acting as the Eagan Board of Adjustments and Appeals, that the Appellant’s appeal challenging the approval of the zoning permit in connection with the Solar Array structure at 3330 Dodd Road is hereby denied. Dated this 19th day of December 2017. CITY OF EAGAN _______________________________ _______________________________ By: Mike Maguire, Its Mayor By: Christina M. Scipioni, Its City Clerk Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA W. Approve Extension of Conditional Use Permit and Variance Approvals to February 4, 2019 – Spectrum Business Group, LLC Action To Be Considered: To approve a one-year extension of the Conditional Use Permit and Variance approvals for the property located at 1030 Blue Gentian Road. Required Vote For Approval: Majority of Councilmembers present Facts:  The City Council approved the Conditional Use Permit and Variances on February 4, 2008 to accommodate a 21,000 SF office building with shared parking and reduced parking stalls.  Extensions have been requested each year since 2009 with the current extension expiring on February 4, 2018.  The applicant, Spectrum Development Group, LLC is requesting an extension due to the current real estate market.  This request would extend the approvals until February 4, 2019, allowing additional time for the applicant to develop the property. Attachments: (2) CW-1 Location Map CW-2 Letter of request for extension C O M M E R S D REAGANDALE BOULEVARDL O N E OAKPARKWAY LONE O A K P A R K W AY BLUE GENTIAN RD KENNETH ST BEATRICE S T MCKEE ST KEEFE ST LONE OAK CIRCLEEAGAN INDUSTRIAL ROAD WESTSERVICEROADB L U E G E N T IA N R D B L U E WA T E R R D GRAND OAK CIR EGRAND OAK CIR W S T A T E T R U N K H WY . N O. 1 4 9FIRST STC.S .A .H. NO.26 (LONE O AK RD.)CO. ROAD NO. 43 LEXINGTON AVENUE SO.NORTHWEST P A R K W AYWATE RS R DBLUEGENTIANRDINTERSTATEHWY.NO.35ESTATETRUNKHWY.NO.149STATE TRUNK HWY. NO. 55 STATEHWYNO.55 LexingtonPark Location Map 0 1,000 2,000500Feet ´ Legend Parcels selection Parcels Buildings Parks City Boundary §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yanke e Doodle Rd Lone Oak Rd Map Area Extent Project Name: Spectrum Business ParkRequest: Conditional Use PermitCase No: 02-CU-15-12-07 Subject Site PECrRLJM Am DEVELOPMENT GROUP, L.L.C. December 05, 2017 Mayor Mike Maguire Paul Bakken, Councilmember Gary Hansen, Councilmember Cyndee Fields, Councilmember Meg Tilley, Councilmember 3830 Pilot Knob Road Eagan, Minnesota 55122 RE: Extension of Conditional Use Permit, Variance to Allow 9 x 19 ft parking spaces and the Variance from the required 20 ft setback from Blue Gentian Road and TH 55. Lot 1, Block 1 Spectrum Business Park Class A Office Building Dear Mayor and Councilmembers: Spectrum Development Group, LLC respectfully requests a one year extension to its Conditional Use Permit and the above referenced variances on Lot 1, Block 1 Spectrum Business Park. Spectrum is currently negotiating with a serious client which we believe will be a welcome addition to the City of Eagan and to the Spectrum Business Park. The one year extension will allow us to continue our negotiations and allow us time to potentially start development in the Spring of 2018. If you have any questions, please feel free to contact me. Thank you for your consideration. Sincerely, Leanne L Anderson V.P. Development Cc: Planning Department 1000 Blue Gentian Road O Suite 135 • Eagan, MN 55121 651.675.0500 • Fax 651.675.2290 Agenda Information Memo December 19, 2017, Eagan City Council Meeting CONSENT AGENDA X. Schedule Public Hearing for January 2, 2018 to consider authorizing a Minnesota Investment Fund application to the Minnesota Department of Employment and Economic Development for a loan to Medical Equipment Solutions, Inc. d/b/a Purair, Inc. Actions To Be Considered: Schedule Public Hearing for January 2, 2018 to consider authorizing a Minnesota Investment Fund application to the Minnesota Department of Employment and Economic Development for a loan to Medical Equipment Solutions, Inc. d/b/a Purair Inc. Required Vote For Approval:  Majority of Councilmembers present Facts:  Purair Products, Inc. is a medical-grade oxygen supplier based in Kansas City. They supply liquid and gas oxygen to patients and nursing homes, and are expanding to a hospital chain in the Kansas City area. Purair currently has 37 FTE and a customer base in Kansas, Missouri, and Nebraska.  Purair is evaluating an expansion to Minnesota and considering a 5-year lease on a 10,000 square foot building located at 909 Apollo Drive in the Eagandale Industrial Park.  Purair expects to hire 10 FTE in Eagan within two years.  Purair has requested business assistance from the City and the Minnesota Department of Employment and Economic Development.  DEED has evaluated the proposal and determined that Purair would be eligible for a MIF loan. Preliminary MIF loan terms are attached. Final loan terms will be determined following submission and DEED approval of MIF application. Issues: None Attachments: (2) CX-1 Location Map CX-2 MIF Term Sheet C O M M E R S D R CLUBVIEW DR NEIL ARMSTRONG BLVDAPOLLO ROAD LUNAR LANEAPOLLO ROAD MIKECOLLINSDRBORCHERTLN G E M I N I RD DISCOVERY RD ALDRIN DRIVE LONEOAKPARKWAYLONE O A K P A R K W A Y KENNETH ST BEATRICE ST MCKEE ST KEEFE ST LONE OAK CIRCLEWESTSERVICEROADHOLIDAY LNHOLIDAY LNCOURTHOUSE LN NORTHWOODCIRGRAND OAK CIR EGRAND OAK CIR W COLUMBIA DRS T A T E T R U N K H WY . N O. 1 4 9FIRST STCOUNTY ROAD NO.43 (LEXINGTON AVE.)C.S.A.H. NO.26 (LONE OAK RD.)CO. ROAD NO. 43 LEXINGTON AVENUE SO.MI K E C O LLIN S D R WATERS R D S T A T E T R U N K H W Y. N O. 1 4 9 STATE TRUNK HWY. NO. 55 STATETRUNK HWY.NO.55 LexingtonPark ThresherFieldsPark Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yankee Doodle Rd Lone Oak Rd Map Area Extent Project Name: PurAirRequest: MIF LoanCase No.: Subject Site Preliminary MIF Loan Terms Medical Equipment Solutions, Inc. d/b/a Purair Products, Inc. 1. DEED MIF loan in the amount of $200,000.00 2. City MIF loan of $20,000.00 3. No forgiveness on any portion of the State or City loans. 4. 0% interest rate 5. State and City loan funds must be used for the purchase of equipment to be located at the Eagan facility. Trucks, canisters, or tanks will not be eligible for State and City funds. Examples of equipment that may be eligible include the Digital Wave Scanner and Electrical Generator, provided that they are trade fixtures and not real estate. 6. 5-year amortization of loan payments to be consistent with lease term 7. Minimum of 10 jobs to be created in two years with a wage and benefits package Job Title Wage Pharmacist in charge $35/hr ($72,500/year) Operations Manager $30/hr ($62,000/year) Drivers (3) $22/hr ($46,000/year) Fillers/Warehouse $18/hr ($37,000/year) Benefits Purair Products, Inc. offer medical insurance, profit sharing, and 401(k) match for participating employees. According to Purair Products, Inc. the value of benefits per employee averages approximately $7.10/hr. Agenda Information Memo December 19, 2017, Eagan City Council Meeting CONSENT AGENDA Y. Receive Conference Center Hotel at the Viking Lakes Development Feasibility and Market Study Actions To Be Considered: To receive the Conference Center Hotel at the Viking Lakes Development Feasibility and Market Study Required Vote For Approval:  Majority of Councilmembers present Facts:  The Eagan Convention and Visitors Bureau contracted with Convention Sports and Leisure to conduct a Conference Center Hotel at the Viking Lakes Development Feasibility and Market Study.  The ECVB Board of Directors received a briefing on this report at its meeting on November 30, 2017.  The report establishes that there is a market for a convention center hotel and there would be a demand for a major brand hotel.  The report also illustrates the preliminary financial feasibility gap projections for the project.  The ECVB, Viking Lakes developers and the City of Eagan will continue to discuss the findings in the report. Issues: None Attachments: (1) CY-1 Conference Center Hotel and Feasibility Study at the Viking Lakes Development DRAFT COPY For Discussion Purposes Only CONFERENCE CENTER HOTEL AT THE VIKING LAKES DEVELOPMENT FEASIBILITY AND MARKET STUDY November 10, 2017 DRAFT COPY For Discussion Purposes Only Conventions, Sports & Leisure International 520 Nicollet Mall, Suite 440 • Minneapolis, MN 55402 • Telephone 612.294.2000 DRAFT COPY For Discussion Purposes Only November 10, 2017 Mr. Brent Cory President and CEO Eagan Convention and Visitors Bureau 1501 Central Parkway, Suite E Eagan, Minnesota 55121 Dear Mr. Cory: Conventions, Sports & Leisure International (CSL) and Hotel Appraisers and Advisors (HAA) have completed a draft feasibility and market study for a potential new conference center hotel at the Viking Lakes development project in Eagan, Minnesota. The purpose of this study is provide the Eagan Convention and Visitors Bureau (ECVB) and other community stakeholders with a foundation of research into the market demand for and economic and financial feasibility of a conference center hotel at the Viking Lakes development. The analysis presented in this report is based on estimates, assumptions and other information developed from industry research; data provided by the ECVB and other study stakeholders; interviews with project representatives; extensive hospitality market research; review of local supply and demand characteristics and trends; review of event activity currently accommodated at existing hotels in the market; analysis of local economic conditions impacting room demand; research of competitive and comparable facility/market product; and, the development of models to estimate financial performance of the proposed new conference center hotel property. The sources of information, the methods employed, and the basis of significant estimates and assumptions are stated in this report. Some assumptions inevitably will not materialize and unanticipated events and circumstances may occur. Therefore, actual results achieved will vary from those described and the variations may be material. This report has been prepared for the internal use of the ECVB and other study stakeholders, and should not be relied on by any other party. The report has been structured to provide a foundation of research to provide decision makers with the information necessary to strategically plan for a future conference center hotel at the Viking Lakes development and should not be used for any other purpose. We sincerely appreciate the assistance and cooperation we have been provided in the compilation of this report and would be pleased to be of further assistance in the interpretation and application of our findings. Very truly yours, CSL International CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Table of Contents DRAFT COPY For Discussion Purposes Only - TABLE OF CONTENTS - ______ 1.0 Introduction................................................................................................. 1 2.0 Current Conditions Analysis .......................................................................... 2 3.0 Conference Center Market Demand Analysis .................................................. 6 4.0 Supportable Program Analysis ..................................................................... 10 5.0 Financial Operating Projections ................................................................... 14 6.0 Gap Mitigation and Funding Alternatives Analysis ...................................... 18 CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Introduction Page 1 DRAFT COPY For Discussion Purposes Only 1.0 Introduction Conventions, Sports and Leisure International (CSL) and Hotel Appraisers and Advisors (HAA) have completed a draft feasibility and market study for a potential new conference center hotel for the Viking Lakes development project in Eagan, Minnesota. The purpose of this study is to provide the Eagan Convention and Visitors Bureau (ECVB) and other community stakeholders with a foundation of research into the market demand and financial feasibility for a conference center hotel at the Viking Lakes development. The Viking Lakes development is located in the northeast quadrant of the intersection of State Highway 149 (Dodd Road) and Interstate 494 in the City of Eagan, between Lone Oak Parkway and Ames Crossing Road. The approved Viking Lakes Master Plan includes up to 3.0 million square feet of development including medium- and high-density residential units, office, medical, retail and potentially two hotels including a limited service hotel and a conference center hotel. The Minnesota Vikings headquarters facilities to be located within the Viking Lakes development include an estimated 240,000 square foot office building, a 100,000-square foot indoor practice facility, a 6,000-seat outdoor stadium (expandable to 10,000 seats) and four additional outdoor multi-sport rectangle fields. The team has stated that it intends to make the stadium available for special events such as “Friday Night Lights” high school games and other events. The Minnesota Vikings have announced a naming rights partnership with Twin Cities Orthopedics (TCO) which will develop two buildings on a site adjacent to the Vikings’ headquarters facility. Both the Vikings and TCO facilities are expected to be completed in Spring 2018. The planned development on the larger Viking Lakes site includes a variety of mixed uses, including office, retail, restaurants and residential multi-family homes. The various development uses will be “linked” with trails and paths around the water features that will allow residents, workers and hotel/conference guests an opportunity to enjoy outdoor activities while connecting to the places they desire to visit. The City of Eagan and MN Development, LLC (an affiliate of the owners of the Minnesota Vikings of the National Football League) collectively expressed an interest in determining whether a conference center hotel to be included in the overall development would be feasible from a financial and market perspective without public subsidy. The minimum requirements of the envisioned conference center hotel include the following: • At least 100 guest rooms; • 10,000 square feet of event space; • 10 breakout/conference rooms; • A ballroom with capacity of at least 500 people; and, • A full-service, sit-down restaurant. A separate report by HAA focusing exclusively on specific market and financial operating aspects of a new conference center hotel at the Viking Lakes development is presented under a separate cover and is summarized herein. CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Conference Center Market Demand Analysis Page 2 DRAFT COPY For Discussion Purposes Only 2.0 Current Conditions Analysis The economic vitality of the market area and neighborhood surrounding the subject site for a potential new conference center hotel is an important consideration in estimating lodging demand and future income potential. The purpose of this section is to provide an analysis of local conditions in the Eagan marketplace, as well as throughout the competitive set of conference center hotel and other hotel properties throughout the greater Minneapolis/St. Paul metropolitan area marketplace that are relevant in considering the market potential for a new conference center hotel project at the Viking Lakes development. Competitive/Comparable Conference Center Hotel Facilities As an initial step in this analysis we inventoried and analyzed conference center hotel properties throughout the greater Minneapolis/St. Paul metropolitan area that could offer some level of competition to a proposed new conference center hotel at the Viking Lakes development. Properties identified and analyzed included only those with more than 5,000 square feet of contiguous event space and/or 10,000 square feet of total sellable space, as presented below. Exhibit 1 Competitive/Comparable Conference Facilities Competitive conference center hotel properties in the greater Minneapolis/St. Paul metropolitan area are largely concentrated within three geographic pockets either in downtown Minneapolis, near the Minneapolis/St. Paul International Airport, or along the Interstate 494 corridor between Minnesota State Highway 100 (to the west) and Interstate 35W (to the east). Additional competition exists with the Mystic Lake Center in Prior Lake (adjacent to Mystic Lake Casino) and the InterContinental Saint Paul Riverfront Hotel in downtown St. Paul. The exhibit on the following page presents a breakdown of largest contiguous and total sellable event space among these identified competitive conference center hotel properties. Largest Map Contiguous Key Facility Space 1 Hyatt Regency Minneapolis 30,000 2 Hilton Downtown Minneapolis 24,800 3 Mystic Lake Center 17,300 4 JW Marriott 15,400 5 Minneapolis Marriott City Center 15,000 6 DoubleTree Bloomington Minneapolis South 14,000 7 InterContinental Saint Paul Riverfront 10,800 8 Radisson Blu at MOA 8,500 9 Hilton MSP Airport 7,500 10 Hyatt Regency Bloomington 7,100 11 Marriott Bloomington MOA/MSP 6,000 12 Embassy Suites Bloomington 5,600 13 Westin Edina Galleria 5,200 14 Hilton Minneapolis Bloomington 5,000 15 Sheraton Hotel Bloomington 4,800 1 2 3 5 6 8 9 1011412 13 14 15 7 Note: Only facilities with contiguous space > 5,000 square feet and/or 10,000 of total sellable space considered. Facilities sorted by largest contiguous space. CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Conference Center Market Demand Analysis Page 3 DRAFT COPY For Discussion Purposes Only Exhibit 2 Total Sellable and Largest Contiguous Event Space Competitive/Comparable Conference Facilities Among identified competitive conference center hotels throughout the Minneapolis/St. Paul metropolitan area, only two (the Hyatt Regency Minneapolis and the Hilton Downtown Minneapolis) offer more than 20,000 square feet within their largest contiguous ballroom, both of which are located in downtown Minneapolis. The JW Marriott at the Mall of America offers the largest ballroom in the South Metro, with its nearly 15,400-square foot Diamond Ballroom. Each of these properties offer important competitive context relative to a potential new conference center hotel at the Viking Lakes development. Downtown Minneapolis hotels offer the most, and largest, event spaces within the market, and these properties tend to command a higher rental rate for event space compared to other properties throughout the market. Further, the demand for these facilities results in some date availability issues. The properties located throughout the South Metro area generally offer lower square footage of event space and sleeping room count, and generally lower price points. One exception is the JW Marriott, which opened in 2015, is attached to the Mall of America and offers a high-end experience. Conversations with meeting and event planners that represent the potential market for a conference center hotel at the Viking Lakes development indicated that while there are certain benefits and challenges associated with a hotel property attached to the Mall of America, this does not present a distinct competitive advantage over other South Metro area properties. Specifically, it was noted that just as many event attendees prefer quieter surroundings, especially when participating in events outside of central business districts and/or an urban core. Further, shuttle or other direct driving access, as provided by hotels along the I-494 corridor, provide convenient access to Mall of America amenities for those event attendees who seek out that experience. In fact, meeting and event planners generally noted that they were as much, if not more, interested in the opportunity to leverage access to the Minnesota Vikings brand and experiences in and around their headquarters. Meeting and event planners also noted the importance of the proposed conference center hotel’s proximity to the Minneapolis/St. Paul International Airport. This direct access provides a variety of opportunities both to market to a greater share of regional and national events, while also helping to manage logistical issues 0 100 200 300 400 500 600 700 800 900 1,000 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 Sleeping Rooms Note: Only facilities with contiguous space > 4,800 square feet considered. Facilities sorted by total sellable space. Downtown MPLS/St. Paul Prior Lake South Metro Total Sellable Space Largest Contiguous Space CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Conference Center Market Demand Analysis Page 4 DRAFT COPY For Discussion Purposes Only around hosting and attracting key note and other speakers or presenters for events. Event planners also noted the general lack of conference space in both the southeast and east metro region, with only one hotel conference center east of the Mississippi and Minnesota rivers offering more than 10,000 square feet of contiguous event space. In considering the feasibility of a conference center hotel, it is also important to consider the potential competition for transient, corporate and leisure overnight stays (e.g., room nights generated by means other than events utilizing conference center space). Identifying and analyzing these competitive lodging properties can provide an important basis for understanding how a proposed new conference center hotel could perform in a market. We have evaluated the existing, and proposed new, hotels throughout the greater Minneapolis/St. Paul metropolitan area that are most likely to impact the potential for a new conference center hotel property at the Viking Lakes development. These room counts are presented below. Exhibit 3 Competitive/Comparable Hotel Inventory These hotels are either full-service, select-service or limited service in nature and located in Eagan and Bloomington, Minnesota. This market area is experiencing supply growth, which is expected to increase further in the near-term. One reason developers are actively pursuing new hotel development in the market is its strong occupancy performance, with average occupancies exceeding 70 percent for the past three years. Importantly, should this interest in development materialize, we would expect to see a near-term and temporary decline in market-wide occupancy rates until the market stabilizes to accommodate supply growth. Further, as demand has grown and new properties have opened, average daily rates (ADRs) have generally increased faster than inflation. 99 105 225 232 256 282 300 300 303 310 342 472 500 Hilton Garden Inn Minneapolis Eagan Springhill Suites Eagan Westin Edina Galleria Embassy Suites Bloomington Hilton Minneapolis Bloomington Sheraton Hotel Bloomington Hilton Minneapolis St. Paul Airport InterContinental Hyatt Regency Bloomington Minneapolis Embassy Suites Minneapolis Airport JW Marriott Minneapolis Mall of America Marriott Minneapolis Airport Radisson Blu at Mall of America Existing Hotel Rooms Proposed Hotel Rooms Source: STR and HA & A, 2017 CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Conference Center Market Demand Analysis Page 5 DRAFT COPY For Discussion Purposes Only Incorporating competitive supply and demand factors, local market conditions, as well as data from event planner surveys, the following exhibit presents our projections of occupancy, ADR and RevPAR (revenue per available room) for the competitive set and the proposed conference center hotel at the Viking Lakes development, respectively. Exhibit 4 Occupancy, ADR and RevPAR Performance and Projections Competitive/Comparable Hotel Inventory The Vikings’ Headquarters will be an anchor and will help attract users, tenants, residents, visitors and business partners to the site. Besides the proposed hotel’s strategic location within the Viking Lakes development, it is also located within close proximity to other demand generators, such as the Mall of America, the Minneapolis-St. Paul International Airport, Blue Cross Blue Shield of Minnesota and Thompson Reuters. As a result, we expect the subject property’s occupancy will stabilize at, or slightly above, the comparable property average. Given the significant share of room demand generated from group business (which occasionally support lower room rates compared to the corporate sector), the property is also expected to operate with an ADR that is slightly lower than the comparable property average. CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Conference Center Market Demand Analysis Page 6 DRAFT COPY For Discussion Purposes Only 3.0 Conference Center Market Demand Analysis A conference center hotel at the Vikings Lake development will have the potential to compete in a relatively wide variety of event sectors, and as a result, the analysis of potential market demand must take a relatively broad focus. Specifically, our research process has involved direct outreach to event planners from a diverse mix of segments. This direct customer input allows us to develop event potential and campus development needs tied to the unique aspects of the Viking Lakes development and the Eagan market. The primary event segments focused on as part of this research include the following. • National corporate/association events; • State/regional corporate/association events; • Amateur sports; and, • Concerts/Entertainment events. A full listing of each of the organizations interviewed as part of this outreach effort is presented below. Exhibit 5 Organizations Contacted Conference Center Market Demand Analysis The results of our research into this diverse set of event segments is detailed throughout the remainder of this section focusing on summaries of demand by event sector. •AAU Gymnastics •Ameriprise Financial •Associated Press Sports Editors •Association for Applied Sports Psychology •Badger Tour and Travel •Best Meetings Inc. •Best Western Plus •Bloomberg Sports Business Summit •Brauer Consulting Group •Care Providers of Minnesota •CHS, Inc. •City of Eagan •Conference Direct •Dakota Cnty. Reg. Chamber of Commerce •Dakota County Technical College •Dakota Electric •Databank •De-Care Dental •Docherty Incentives and Meetings •Eagan Athletic Association •Eagan Convention and Visitors Bureau •Eagan Forward •Eastview Athletic Association •Ecolab •Frank Productions •Fredrickson & Byron •Gopher Resources •HelmsBriscoe •Jam Productions •Live Nation •Medtronic •Midwestern Higher Education Compact •Minnesota Academy of Family Physicians •Minnesota Bankers Association •Minnesota Chamber of Commerce •Minnesota Recreation and Parks Association •Minnesota Vikings •Minnesota Youth Football •National Association of Sports Commissions •National Collegiate Athletic Association •Nat’l Federation of State HS Assn.’s •National Strength and Conditioning Assn. •NiteLite Promotions •Police Productions •Professional Liability Underwriters •PS Meeting Management •RBC Wealth Management •River Heights Chamber of Commerce •Schneider Publishing •Sports Lawyers Association •Sports Turf Managers Association •SportsBusiness Daily Global Journal •Synergos AMC •The Sapphrye Group •Thomson Reuters •Twin Cities Premium Outlets •U.S. Indoor Sports Association •Unisys •University of Minnesota Medical School •University of St. Thomas •US Flag and Touch Football League •US Indoor Sports Assn -Facility Operators •USA Football •USA Weightlifting •USSSA •Walden University •Wilson Sporting Goods CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Conference Center Market Demand Analysis Page 7 DRAFT COPY For Discussion Purposes Only National Corporate and Association Demand National convention, conference and tradeshow markets can provide significant room night and economic impact opportunities. Competition for events in these segments is also very significant, with large hotels and conference centers throughout the region and nation all vying for market share. We have conducted telephone interviews with a targeted list of national convention and tradeshow event planners representing industries most likely to consider hosting a national event at the subject property (e.g., sports-oriented events, sports medicine groups, other health and medical groups) to gain a greater understanding of their potential interest in bringing a future event to a potential conference center hotel at the Viking Lakes development. A summary of our analysis of this market segment is presented below: • Due partially to a Vikings-associated conference center’s unique appeal to this targeted niche, event planners of surveyed events generally expressed moderate to strong interest in rotating one or more of their events to Viking Lakes in the future. • Though the center would be situated in Eagan, event planners still highlighted the destination’s proximity to Minneapolis and St. Paul as attractive elements that would factor into their decision- making process. • Though some were interested in the development’s proximity to Mall of America, a majority of interviewed planners indicated that the site’s close proximity and accessibility to/from the Minneapolis-St. Paul International Airport as the site’s most highly desirable destination feature. Some event planners noted that they are often forced to utilize downtown convention centers and/or hotels for their events, and that they would actually prefer a more remote destination in order to ensure greater safety for their attendees and to increase participation in the event itself. • A non-downtown location likely offers navigable ingress/egress for event attendees and more ample parking. However, some reservations were expressed regarding the walkability and entertainment options in proximity to the development. • Planners who were not interested in utilizing a Viking Lakes conference center hotel generally cited a preference for downtown sites due to their walkability and concentration of dining and entertainment options. • Some required too much flat floor exhibit space and/or hotel rooms to be considered for the proposed conference center hotel. For instance, the National Federation of State High School Associations requires a 100,000-square foot exhibit hall and 1,800 hotel rooms within walkable distance for their national conference. • Some event planners expressed a stronger preference for other Midwest destinations such as Chicago and Indianapolis. To accommodate the largest events that expressed interest, a potential Viking Lakes conference center hotel would require approximately 50,000 square feet of contiguous space; however, a 20,000-square foot space could accommodate the majority of event activity with an interest in hosting future events in Eagan. These groups also noted a need for approximately 5,000 to 10,000 square feet of breakout meeting space. Importantly, a significant majority of interviewed planners indicated that they require a full-service property, suggesting brand names such as Hilton, Hyatt and Marriott, among others. Interviewees also emphasized the importance of having at least a moderate amount of restaurant and entertainment options within a walkable distance of the conference center hotel. If these space and destination requirements are met, it is estimated that a Viking Lakes conference center hotel has potential to host two to three multi-day conferences and/or meetings per month from the national corporate/association segment. These events would occur throughout the year, but with greater CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Conference Center Market Demand Analysis Page 8 DRAFT COPY For Discussion Purposes Only concentration during the spring and fall periods. Potential events would likely average 275 to 350 attendees and 200 to 250 hotel rooms per event. State/Regional Corporate and Association Demand State and regional conventions, conference and tradeshows are also potential demand generators. Attendees of these events primarily drive in, with a more modest number potentially flying to the destination. Based on our planner surveys, state and regional event planners indicated a strong interest in utilizing the proposed conference center hotel. Many noted that the Twin Cities area currently lacks conference center hotel facilities with substantial contiguous event space outside of downtown Minneapolis and St. Paul. Further, interviewed planners also recognized the southeast metro’s lack of conference space in general, and added that the area lacks full-service hotel rooms. Generally, this segment viewed the location of the proposed conference center hotel and greater development project as an appealing destination. Planners liked that the site was highly accessible from I-494 and thought that its proximity to the Mall of America and other amenities was an attractive element. Many state/regional organizations also have significant membership bases from suburban or rural areas, and the accessibility and safety typically associated with a suburban site would be preferred by this demographic as opposed to a downtown conference center hotel. Some interviewees also noted that the site’s ties to the Minnesota Vikings would be a point of significant interest for their attendees. State/regional corporate planners added that the relatively significant corporate base in Eagan and surrounding areas could support consist year-round demand for a new conference center hotel at the Viking Lakes development. The largest potential state/regional events would require an estimated 30,000 square feet of contiguous event space for their general sessions and/or tradeshows. Most of the estimated demand could be accommodated within a 20,000-square foot contiguous space, with an additional 3,000 to 8,000 square feet of breakout meeting space. Just over 70 percent of planners that were interviewed noted that access to a full-service hotel property was a preference, if not a requirement relative to competitive event facilities. Many also suggested developing entertainment and dining options on or near the Viking Lakes development, as well as access to a complimentary shuttle service that would go to and from the Mall of America. Assuming that the conference center hotel includes the space and destination elements recommended by state and regional event planners, it is estimated that two to four multi-day conferences/meetings could utilize the facility per month. These events would average two to three days in length and would mainly occur in the spring and fall. Association business would represent potential annual or semi-annual users, while corporate users would generate more regular monthly or quarterly business. These state/regional events would average 250 to 300 attendees and generate approximately 100 to 150 hotel room nights per night. Amateur Sports As another market niche with potential interest in access to event space within the Viking Lakes development we have also conducted extensive interviews with planners of amateur sporting events. Interviews were completed with regional, state and national youth tournament and competition organizers representing a variety of indoor and outdoor sports. Overall, organizers from a variety of amateur sports organizations indicated moderate to strong demand for new sports facilities at the Viking Lakes development. Interested indoor users include weightlifting, cheerleading, dance, martial arts, gymnastics CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Conference Center Market Demand Analysis Page 9 DRAFT COPY For Discussion Purposes Only and other groups, while potential outdoor user types include football, lacrosse, rugby and soccer organizations. In general, sports organizers expressed strong interest in the Viking Lakes development as a site for amateur sporting events. Outdoor sports organizers noted that the site’s proximity to the Minneapolis-St. Paul International Airport and the Mall of America as unique advantages that would set it apart from other notable event sites such as the National Sports Center in Blaine or other amateur/professional sports venues. Further, planners from both indoor and outdoor user groups indicated that the site’s suburban location would provide a greater sense of safety for young athletes over a downtown location. Planners were also intrigued by the opportunity for their tournaments and/or clinics to be held in proximity to Minnesota Vikings players, coaches and staff. A majority of outdoor user demand would be met by four to five full-sized rectangle fields, including a designated “championship field” for high profile games that should include bleacher seating for at least 1,000 people. Many of these planners indicated that they could utilize off-site fields to supplement field inventory, with the primary draw being the allure of playing on the championship field at the Vikings headquarters facility. It was also noted that featuring artificial turf fields would enhance the year-round usability and marketability of the complex, though this was not a necessary requirement. Demand from the indoor sports segment would be largely met by up to 25,000 square feet of contiguous flat floor space. Planners from both types of user groups reported a need for two to three meeting or office rooms that could fit anywhere from 50 to 300 people. If facility requirements were met, a potential indoor and/or outdoor amateur sports development at Viking Lakes would have the opportunity to host tournaments, clinics, camps and high-profile games. Event activity could be relatively consistent year-round, with each event averaging approximately two to three days. Attendance and hotel room night generation would vary depending on the user type. Notable events that expressed significant interest include a 3,000-athlete Minnesota Youth Flag Football tournament and the 600-athlete USA Weightlifting Championship for the 16 and under age group. Concerts and Entertainment Events We have also conducted in-depth interviews with concert promoters, including key local stakeholders in the entertainment industry and national promoters of a variety of musical acts, including country, rock, pop, alternative, Christian, rap and other music genres, as well as comedy acts and other variety performance events. Conversations with promoters suggested that there is overall moderate demand in the Twin Cities metro area for additional outdoor entertainment venues. The potential outdoor entertainment facility’s proximity to I-494 and the Minneapolis-St. Paul International Airport was seen as highly desirable by promoters. They also noted that the venue’s proposed capacity would fill a market need for a seated venue with between 5,000 and 10,000 seats and that it would likely increase the Twin Cities marketability and ability to accommodate more touring acts. However, it was emphasized that entertainment and dining options be would be needed within walking distance of the potential venue to create an ideal event setting. Concert and entertainment event activity at such an outdoor venue are estimated at approximately four to six annual events per year. Promoters highlighted the site’s central location and marketability as strong draws for a diverse mix of genres including pop, rock, country, hip hop and among others. Average attendance for these shows would be expected to range from 2,000 to 6,000 per show and generate some, albeit limited, overnight hotel stays. CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Supportable Program Analysis Page 10 DRAFT COPY For Discussion Purposes Only 4.0 Supportable Program Analysis In order to properly size a potential conference center hotel at the Viking Lakes development, it is important to consider the hotel room and square footage needs of the market. While conducting interviews with user groups and organizations expressing a positive interest in the Viking Lakes development, detail on important event characteristics such as hotel and event space needs were generated. Specific hotel room count and sellable space components needed to accommodate potential event markets are described below. Hotel Requirements One of the most important aspects in attracting conventions and conferences is the availability of committable, convention-quality hotel rooms. The market share captured in any community cannot expand beyond what area hotels can accommodate. Additionally, conversations with event organizers that represent the potential market for a conference center hotel at the Viking Lakes development noted the importance of offering a hotel property capable of hosting a majority of event attendees. As such, we present the following analysis summarizing peak night guest room demand associated with the potential event market for a Viking Lakes conference center hotel. Exhibit 6 Peak Hotel Room Nights Required Supportable Program Analysis As shown, the average event with a potential interest in rotating future events to the Viking Lakes development requires a room block of 160 peak night guest rooms with a median room night requirement of 75. At 100 committable rooms, approximately 57 percent of the potential could be accommodated. At 200 rooms this market capture increases to 75 percent and with 300 committable rooms approximately 85 percent of demand would be met. Importantly, these committable room inventories do not have to be 0 100 200 300 400 500 600 700 800 900 1,000 5%10%15%20%25%30%35%40%45%50%55%60%65%70%75%80%85%90%95%100%Hotel RoomsAverage: 160 Rooms Median: 75 Rooms Source: CSL Survey, 2016 CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Supportable Program Analysis Page 11 DRAFT COPY For Discussion Purposes Only completely within one single property, a significant majority of interviewed planners expressed a preference for the use of no more than three properties. Achieving market capture in the 85 to 90 percent range should be targeted, allowing for both maximizing existing event potential and allowing for future industry growth. Conference Space Requirements In order to approximate event space requirements of events with a potential interest in a hotel conference center at the Viking Lakes development, event planners were asked to estimate the square footage needed within the largest contiguous space of their event(s). These space requirements are collectively summarized in the following exhibit. Exhibit 7 Largest Contiguous Conference Space Demand Supportable Program Analysis On average, interviewed event planners indicated a need for approximately 12,000 square feet of conference space within the largest single room to house their general sessions and/or tradeshows. The median amount of space required approximates 8,000 square feet. At 10,000 square feet of contiguous space, approximately 55 percent of the potential market could be accommodated. Capture rates increase to 70 percent at 15,000 square feet, and nearly 80 percent at 20,000 square feet. Market capture increases significantly to just over 90 percent with 25,000 square feet of contiguous space. A program of space of 20,000 to 25,000 square feet of contiguous space, with up to 10,000 square feet of supporting meeting space should be targeted. 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 50,000 5%10%15%20%25%30%35%40%45%50%55%60%65%70%75%80%85%90%95%100%Square FeetAverage: 12,000 sf Median: 8,000 sf Source: CSL Survey, 2016 CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Supportable Program Analysis Page 12 DRAFT COPY For Discussion Purposes Only Recommended Market Supportable Program The market supportable building program associated with a conference center hotel at the Viking Lakes development should be closely tied to the unique characteristics of the Eagan and greater Minneapolis/St. Paul metropolitan area markets. The resulting market supported building program focuses on the levels of sellable space that would be necessary to accommodate potential group demand, while balancing the need to develop and operate a financially feasible lodging property and managing impacts (both positive and negative) on the existing inventory of Eagan hotel/lodging properties. Key aspects of the market supportable facility program for a potential conference center hotel at the Vikings Lakes development are presented below: • A national brand such as Omni, Westin, Hyatt, Marriott, Hilton, Renaissance, etc., with a room count of approximately 300 guestrooms; • Approximately 25,000 to 30,000 total square feet of sellable meeting and event space; • Sufficient lobby/registration space to accommodate groups with large attendance levels. • A contiguous event space with 20,000 to 25,000 square feet. The space should be carpeted, with minimum 28-foot ceiling heights (floor to bottom of truss structure). Exposed ceiling structure is acceptable if architecturally designed acoustic panels are installed. • Wall treatment comparable to hotel ballroom space. • Add stylish lighting and high quality sound system. • The space should be sub-dividable with moveable partitions into at least five separate spaces. • Sufficient pre-function/lobby space to allow for event registration. • Breakout meeting space of up to 10,000 square feet. The space should include blocks of approximately 1,000 to 3,000 square feet, divisible into separate spaces using moveable partitions. Positioning a new hotel conference center at the Viking Lakes development with 300 rooms and between 25,000 and 30,000 square feet of conference space would be expected to maximize the number of total attendees, resulting in the greatest opportunity for the City of Eagan to attract non-local visitors and generate new economic impact within the destination. CSL noted responses from a number of organizations and meeting planners that would like access to event space exceeding that available within the Bloomington hotels (more than 15,000 square feet within the largest contiguous event space) without having to pay downtown Minneapolis or St. Paul prices. Currently, Eagan does not offer hotel conference space that can compete regionally for meetings, conferences and other events. Developing the program of event space recommended would provide the opportunity for the City of Eagan to enter the marketplace attracting much larger groups than can currently be accommodated. Further, the cost of land, development and ancillary opportunities available at Viking Lakes would suggest that the cost of bringing a group to a hotel conference center at Viking Lakes (inclusive of facility rent, hotel room night rates, parking, food service, etc.) could provide a competitive advantage over the large meeting and event venues throughout the downtowns of Minneapolis and St. Paul. Importantly, as the conference, meeting, convention and other event industries continue to evolve, competition for existing economic impact generating and other event activity is becoming increasingly robust. Throughout the country, public sector investment in conference, convention and even lodging product development is increasingly targeting both meeting and event facilities (bricks/mortar and policies/procedures) and its supporting visitor amenities (hotel, restaurants, entertainment, attractions, etc.)—all geared towards enhancing attractiveness compared to other competitive destinations. This destination appeal tends to be the common denominator among successful conference center markets. CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Financial Operating Projections Page 13 DRAFT COPY For Discussion Purposes Only The long-term success and viability of a conference center hotel at the Viking Lakes development will therefore depend in part on the nature of the overall surrounding development, in terms of supporting visitor industry infrastructure (e.g., restaurants, entertainment, nightlife, retail, unique experiential attractors, etc.), access to these amenities and the overall customer experience within the greater Viking Lakes development. CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Financial Operating Projections Page 14 DRAFT COPY For Discussion Purposes Only 5.0 Financial Operating Projections We have compiled an analysis of income and expense for the proposed hotel and conference center project. This analysis is based on the facilities program set forth previously, as well as the occupancy and average rate analysis developed for this study. This analysis serves as the basis for evaluating the projected rooms revenue, which is typically a hotel’s (even a conference center hotel) largest revenue line item. Further, we evaluated numerous comparable hotel properties and a series of proprietary financial statements to assess appropriate ratios and metrics for numerous expense line items. Certain expense line items, such as property taxes, franchise fees, and management fees required additional analysis, which are discussed in greater detail within the accompanying report by HAA focusing exclusively on the market and financial operating aspects of a new conference center hotel at the Viking Lakes development. The hotel room demand, occupancy, average rate and other statistics generated as part of this study have been used to prepare the analysis of income and expense for the proposed project. The full report, prepared by HAA under separate cover, should be read in its entirety to gain a full understanding of the assumptions and limitations used in preparing this analysis. Several financial operating statements from existing hotels comparable to the proposed subject property have been analyzed. All of these hotels are classified in the upper-upscale chain scale, with full-service offerings and national branding similar to the identified supportable program. The following figures summarize the financial operations of these comparable hotels, presented with revenue and undistributed operating expense performance among each comparable hotel as measured by each line item’s ratio to total operating revenues and departmental expenses as a ratio of revenue within its respective department. For comparison purposes, the far right- hand column shows how we have positioned the proposed subject property. Exhibit 8 Comparable Facility Financial Operating Analysis As shown, we project that Rooms expense within the subject property will be approximately 21 percent of Rooms revenue generated by the facility, which is near the average of the comparable conference center hotel properties analyzed, while food and beverage expense will account for approximately 72 percent of food and beverage revenue. Total house profit, which accounts for profits before non-operating items such as a management fee, property taxes, insurance and reserve for replacement, is expected to be just below Revenue and Expense Ratios Comp 1 Comp 2 Comp 3 Comp 4 Comp 5 Subject Revenues Stabilized Rooms 66.7%53.3%72.0%78.1%77.3%76.5% Food & Beverage 28.3%42.2%21.4%17.8%20.5%19.8% Parking 4.3%3.1%5.2%3.5%0.5%2.3% Other Operated 0.7%0.2%1.3%0.3%1.5%1.0% Miscellaneous Income 0.1%1.1%0.1%0.4%0.3%0.4% Total 100.0%100.0%100.0%100.0%100.0%100.0% Departmental Expenses Rooms 19.7%22.0%25.1%22.8%19.5%21.0% Food & Beverage 67.1%72.0%73.0%82.0%74.8%72.0% Parking 67.9%39.5%78.1%28.4%17.8%50.0% Other Operated 65.5%41.2%72.5%29.8%46.9%65.0% Total 35.4%43.5%38.4%33.5%31.3%32.1% Departmental Income 64.6%56.5%61.6%66.5%68.7%67.9% Undistributed Operating Expenses Administrative & General 7.9%9.5%7.6%10.0%7.2%9.8% Information & Telecommunication 0.4%1.1%0.2%0.8%0.1%0.5% Marketing includes franchise fee 10.2%11.0%12.0%9.5%10.9%10.9% Property Operations & Maintenance 2.6%2.9%3.9%3.8%3.4%3.8% Energy 3.3%3.5%3.3%2.9%2.5%3.1% Total 24.3%28.0%27.0%27.0%24.1%28.0% House Profit 40.3%28.6%34.6%39.5%44.6%39.9% CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Financial Operating Projections Page 15 DRAFT COPY For Discussion Purposes Only 40 percent of total revenue, which is consistent with the average comparable conference center hotel property analyzed. These data are used to inform the analysis of income and expense for the proposed conference center hotel at the Viking Lakes development. This analysis is based on the facilities program set forth previously, as well as the occupancy and average rate estimates outlined herein. The analysis of income and expense is expressed in current dollars for each year. The stabilized year is intended to reflect the anticipated operating results of the property over its remaining economic life, given any or all applicable stages of build-up, plateau, and decline in the life cycle of the hotel. Thus, income and expense estimates from the stabilized year forward exclude from consideration any abnormal relationship between supply and demand, as well as any nonrecurring conditions that may result in unusual revenues or expenses. The ten-year period reflects the typical holding period of large real estate assets such as hotels. In addition, the ten- year period provides for the stabilization of income streams and comparison of yields with alternate types of real estate. The analysis of income streams reflect the future benefits of owning specific rights in income- producing real estate. The exhibit below presents a detailed ten-year financial operating summary of income and expense related to a potential conference center hotel at the Viking Lakes development. Exhibit 9 Ten-Year Financial Operating Projections The estimated net income for the property is projected to range between $3.97 million in the first year of operation, to $5.95 million in year ten, achieving stabilization within three years of opening. Estimates of operating profits ramp up during this three-year stabilization period. Assuming the net income over the first ten years of hotel/conference center operations, between the estimated economic value of the hotel/conference center and the cost to construct the project. this CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Financial Operating Projections Page 16 DRAFT COPY For Discussion Purposes Only projected income against the correlation between the market capitalization rate that a developer would typically require to merit investment in the project (ranging in this example between 7.75 and 8.75 percent) and the estimated order-of-magnitude cost per key to construct the conference center hotel as recommended (ranging from $260,000 per key to $340,000 per key). The estimated ranges used are based on present day industry averages, and are presented here to provide the necessary context for strategic planning purposes. The following matrix incorporates both project costs (expressed as a cost per room ranging from $260,000 to $340,000) and the economic value of the property assuming various capitalization rates applied to net income. Capitalization rates are designed to translate an annual net income into present value. The following example illustrates this approach for an assumed capitalization rate of 8.25 percent and a construction cost of $300,000 per room. Exhibit 10 Preliminary Feasibility Gap Projections Economic Value: Stabilized year net income of $4.8 million in 2021 (as presented in Exhibit 9) deflated to 2016$ at 3.0 percent equates to approximately $4.2 million. $4.2 million divided by the 8.25 percent capitalization rate equates to an estimated $50.6 million net present value. Project Costs: Total of 300 rooms at an estimated construction cost of $300,000 per room equates to a total cost of $90.0 million. Feasibility Gap: The difference between the Economic Value and Project Cost is estimated at $39.4 million. 260,000 280,000 300,000 320,000 340,000 7.75%24,200,000 30,200,000 36,200,000 42,200,000 48,200,000 8.00%25,900,000 31,900,000 37,900,000 43,900,000 49,900,000 8.25%27,400,000 33,400,000 39,400,000 45,400,000 51,400,000 8.50%28,900,000 34,900,000 40,900,000 46,900,000 52,900,000 8.75%30,300,000 36,300,000 42,300,000 48,300,000 54,300,000 Hotel Cost/Room Range Capitalization Rate CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Gap Mitigation and Funding Alternatives Analysis Page 17 DRAFT COPY For Discussion Purposes Only Several points should be considered as part of this analysis: • A developer with a vested interest in other aspects of the project may be willing to accept lower capitalization rates, significantly increasing the economic value of the property and reducing the feasibility gap. • No significant land costs have been assumed in the cost per room totals. • The cost per room estimates that we have provided are based on order-of-magnitude estimates and nation-wide industry averages. We have presented these estimates as a range to highlight the importance of hiring a professional cost estimator to obtain a more accurate estimation of costs associated with current conditions in the Eagan market, the chain scale and/or brand selected, total event space developed and other variable factors. CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Gap Mitigation and Funding Alternatives Analysis Page 18 DRAFT COPY For Discussion Purposes Only 6.0 Gap Mitigation and Funding Alternatives Analysis As presented, a 300-room, full-service hotel property with approximately 25,000 to 30,000 total square feet of sellable meeting and event space would be expected to provide the City of Eagan with an opportunity to attract greater numbers of event space and hotel room night consuming attendees, while also providing the greatest opportunity for the Minnesota Vikings and the Viking Lakes Development to leverage their brand marketability among existing and potential new fans, corporate sponsors and other partners by providing direct and indirect access to the greatest number of year-round attendees. However, with the feasibility gap between the projected economic value and the estimated cost to construct the project, it will be important to explore all potential opportunities to reduce the feasibility gap while still accommodating a meaningful share of the market in order to achieve the highest return on investment for both the City of Eagan and the Minnesota Vikings. One option for bridging the gap would be to reduce the construction cost associated with the project. Some specific opportunities include: • Decreasing the total room count and built event space – with the estimated cost-per-key to construct the proposed hotel conference center project ranging from $260,000 to $340,000 per key, each 50 room reduction of constructed rooms could mean as much as $13 to $17 million in construction cost savings, depending on updated estimates from a professional cost estimator. • Reduce the full service room count to 200 rooms and develop an attached select service property with approximately 100 rooms. The dual branded option could reduce construction costs. However, majority of groups surveyed by CSL indicated that a dual-branded property, even one presenting a choice between a full-service and a limited/select service brand, would create disparate hotel experiences, causing challenges among the attendee base. A summary of feasibility gap, potential cost savings and market implications associated with various hotel room counts is presented in the following exhibit. Exhibit 11 Conference Center Hotel Development – Analysis of Cost Reducing Scenarios to Close the Feasibility Gap As shown, the feasibility gap under the recommended scenario of a 300-room, full-service hotel property with adequate conference and event space and would be expected to result in a mid-point feasibility gap of approximately $40 million. A reduction in the room count from 300 rooms to 250 rooms would be expected to reduce the gap to between $22 million and $32 million; however, this would also result in a 15 percent reduction in the capture rate for local, state, regional and national events (specifically among 300 Rooms 250 Rooms 200 Rooms 150 Rooms 100 Rooms Convention/ Conference Event Capture •Maximum capture potential •80%of national market •Nearly all state and local demand •15 percent reduction in capture rate •75% of national market •90%of state and local demand •20 percent reduction in capture rate •65% of national market •85% of state and local •More price sensitive group •35 percent reduction in capture rate •Limited national demand •SMERF,am. sports & other price sensitive groups •40 percent reduction in capture rate •Limited national demand •SMERF,am. sports & other price sensitive groups Brand Implications •Full-service Omni, Westin, Marriott, Hyatt, Hilton, etc. •Full-service Omni, Westin, Marriott, Hyatt, Hilton, etc. •Full-service •Potential for a companion select-service property •Limited/Select service Hilton Garden Inn, Hyatt Place, etc. •Limited/Select service Hilton Garden Inn, Hyatt Place, etc. Feasibility Gap •Gap range approximately $36MM-$40MM •Gap range approximately $22MM- $32MM •Gap range approximately $15MM-$25MM •Potential for zero feasibility gap •Potential for zero feasibility gap CONFERENCE CENTER HOTEL FEASIBILITY AND MARKET STUDY AT THE VIKING LAKES DEVELOPMENT Gap Mitigation and Funding Alternatives Analysis Page 19 DRAFT COPY For Discussion Purposes Only the largest, and typically most impactful economic and revenue generating events). Should the total number of rooms constructed be decreased further to 200 rooms, it would be expected to further reduce the feasibility gap to between $15 million and $25 million. This would also result in a reduction in the overall event capture rate by approximately 20 percent, and further reduce the overall economic impact and revenue generating potential of these events to primarily focusing on price sensitive and/or local events. Beyond reducing room count or converting a portion of the rooms to select service, there are a variety of other mechanisms that could be considered in order to reduce the funding gap. These are summarized below. • Abating property taxes for the project – forgiving some portion of property taxes paid by a private ownership group would reduce the annual operating cost of the project. • Reducing the projected capitalization rate used by developers in estimating economic value – reducing private investors’ required return-on-investment calculation would result in added value to the gap calculation. • Public contributions for funding some portion of the conference space – the proposed conference center will serve as the City of Eagan’s primary venue for attracting non-local events and community-wide economic impact. Some level of public financing for portions of the conference space may therefore be supportable. • City contribution of parking or other infrastructure development – these elements are common areas of public participation in markets around the country. A summary of these potential opportunities to reduce the funding gap is provided in the following exhibit. Exhibit 12 Conference Center Hotel Development – Incentives and Other Mechanisms to Close the Feasibility Gap 300 Rooms 250 Rooms 200 Rooms 150 Rooms 100 Rooms Feasibility Gap •Gap range approximately $36MM-$40MM •Gap range approximately $22MM- $32MM •Gap range approximately $15MM-$25MM •Potential for zero feasibility gap •Potential for zero feasibility gap Closing the Feasibility Gap •Parking off-set: $6MM •Land cost: $1MM •Public conference center: $8MM -$15MM •Property tax abatement: $6MM -$8MM •1% Cap. rate reduction: $6MM •Potential 2-3 percent cap rate reduction •Parking off-set: $5MM •Land cost: $1MM •Public conference center: $7MM -$12MM •Property tax abatement: $5MM -$7MM •1% Cap. rate reduction: $6MM •Potential 1-2 percent cap rate reduction •Parking off-set: $4MM •Land cost: $1MM •Public conference center: $6MM -$10MM •Property tax abatement: $4MM -$6MM •1% Cap. rate reduction: $6MM •Potential 0-1 percent cap rate reduction •NA •NA Agenda Information Memo December 19, 2017, Eagan City Council Meeting CONSENT AGENDA Z. Remove Condition 38 of the Preliminary Planned Development and Phase I Final Planned Development Conditions of Approval for the Viking Lakes development Actions To Be Considered: To remove Condition 38 of the Preliminary Planned Development and Phase I Final Planned Development Conditions of Approval for the Viking Lakes development. Required Vote For Approval:  Majority of Councilmembers present Facts:  The City Council approved the Preliminary Planned Development on June 21, 2016 and the Phase I Final Planned Development on October 18, 2016 for the Viking Lakes multi-use development located at 2700 Lone Oak Parkway in the north ½ of Section 1, generally lying south of I-494 and east of Highway 149.  The Conditions of Approval include Condition 38 which prohibits residential development north of Vikings Parkway until the developer commences construction of a conference center hotel on the property.  On June 20, 2017, the City Council extended the deadline for the completion of a conference center feasibility study to September 8, 2017.  The City, the Eagan Convention and Visitors’ Bureau, and the developer have collaborated on the feasibility study.  The ECVB Board of Directors received a briefing on this report at its meeting on November 30, 2017, and a copy is being provided to the Eagan City Council for their information.  The report establishes that there is a market and demand for a convention center hotel, and also projects that a financial gap for hotel development exists. Issues: None Attachments: (1) CZ-1 Condition 38 Condition 38 Viking Lakes Preliminary Planned Development and Phase I Final Development Developer may not commence construction of any residential units on any land located North of Northwest Parkway until Developer commences construction of a conference center hotel on the Property containing at least 100 guest rooms, 10,000 square feet of event space, 10 breakout/conference rooms, a ballroom with capacity for at least 500 people and a full service sit-down restaurant (“Conference Center Hotel”). Developer shall cooperate with the City of Eagan’s Convention and Visitor’s Bureau to develop the scope of and undertake a feasibility study examining the market and financial feasibility, without subsidy, of each of, and the combined, hotel and conference center components of the Conference Center Hotel on or before April 1, 2017 and report quarterly, until three years have passed from the issuance of a Certificate of Occupancy for the Vikings’ Headquarters facility, as to Developer’s efforts and progress toward constructing a Conference Center Hotel. If the feasibility study demonstrates that development of the Conference Center Hotel is not feasible, in any respect, this condition is waived. In any event, this condition automatically expires on April 1, 2023. Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA AA. Great River Energy Power Line Project Action To Be Considered: Receive a request from Great River Energy to permit a power line project and authorize preparation of an Environmental Assessment. Facts:  An upgrade to an existing overhead electric power line in southeast Eagan is being proposed by Great River Energy (GRE) and Dakota Electric Association (DEA). The project includes rebuilding 1.35-miles of existing transmission lines and converting the Lebanon Hills Substation, southwest of the Cliff Road and Dodd Road intersection, to 115 kilovolt (kV).  The power line portion of the proposed improvements falls under the State of Minnesota’s Power Plant Siting Act, (Minnesota Statutes §216E.01-.18 and Minnesota Rules Chapter 7849) for transmission line projects over 100 kV and requires a permit to be completed. As an eligible project per statutes, the proposed 115 kV project may be approved by the local unit of government with jurisdiction over the project. Since the entire project limits are within the City of Eagan, the City would have jurisdiction over said project (Minn. Rules 7849.6200).  GRE and DEA are asking the City to be the lead local unit of government with jurisdiction over the power line project. The lead local unit is required to develop an environmental assessment (EA) that contains information on the human and environmental impacts of the proposed improvements and addresses methods to mitigate such impacts.  GRE would work with the City’s Public Works Department to complete the EA requirements for the transmission line and associated facilities. GRE would address all associated costs for the EA.  On November 28, 2017, a neighborhood meeting was held by GRE and DEA regarding the proposed improvements. Invitations were sent to all adjacent and area property owners. About 20 residents attended the meeting to have their questions addressed. There were no apparent objections to the proposed improvements.  GRE and DEA understand that the City will require a comprehensive guide amendment, rezoning, conditional use permit, and plat approval for DEA’s Lebanon Hills substation property in order to complete the proposed associated substation improvements. DEA will take the lead in permitting the substation activities with the City separately. Ultimately, there will be a final plat recorded of the substation property in order for a building permit to be issued.  A similar process was followed by the City in 2009 for the approval of an upgrade of an existing overhead electric power line for GRE, DEA and Xcel Energy.  The proposed project is scheduled to be constructed in late 2019 and early 2020. The EA for the transmission line upgrade would likely be considered for approval by the City Council in early 2018. Attachments (1) CAA-1 Letter from Great River Energy GREAT RIVER ENERGY December 8, 2017 City of Eagan Attn: Russ Matthys 3830 Pilot Knob Road Eagan, MN 55122-1810 JWOG "U, J A_S 50CIAi1.0_N Tinr Timluthnie Entwe Gx F{ Gave )Stil Lebanon Hills WO #204612 SUBJECT: Great River Energy and Dakota Electric Association Environmental Assessment, Lebanon Hills Area 115 kV Project Dear Mr. Matthys; Great River Energy and Dakota Electric Association (DEA) are proposing improvements to the electric transmission system in the City of Eagan. The proposed project includes rebuilding 1.35 -miles of existing transmission lines and converting the Lebanon Hills Substation to 115 kilovolt (kV) within the City of Eagan. This project falls under the State of Minnesota's Power Plant Siting Act, (Minnesota Statutes § 216E.01-.18 and Minnesota Rules Chapter 7849) for transmission projects over 100 kV and requires a permit from the Minnesota Public Utilities Commission (Commission). However, for eligible projects, a utility may apply to the local unit of government that has jurisdiction over the project for approval instead of applying to the Commission (Minn. Rules 7849.6200). This proposed 115 kV project is eligible for local review. Great River Energy and DEA respectfully ask the City of Eagan to be the lead local unit of government with jurisdiction over this project. The lead local unit of government is required to develop an environmental assessment that contains information on the human and environmental impacts of the proposed project and addresses methods to mitigate such impacts. Great River Energy and DEA understand that the City of Eagan will require a comprehensive guide amendment, rezoning, conditional use permit, and plat approval for the DEA substation property. DEA will take the lead in permitting the substation activities. Great River Energy will work with the City of Eagan Public Works department to complete the environmental assessment requirements for the substation and associated transmission facilities. Ultimately, there will be a final plat approval for a building permit from the City of Eagan City Council for both the substation and transmission facilities. City of Eagan Attn: Russ Matthys December 8, 2017 Page 2 Please accept this letter and accompanying documents as Great River Energy and DEA's request for project approval: Certified list of property owners within 350 feet of the project - An electronic version of supporting documents Route map - Project fact sheet List of all PID numbers associated with the transmission line project Description of Project Great River Energy and DEA are proposing improvements to the transmission system in Eagan, Minnesota, to accommodate upgrades to the existing 69 -kV system. The Lebanon Hills Project will be constructed as described below: Rebuild the existing DEA Lebanon Hills Substation to facilitate 115 -kV service. Rebuild approximately 0.85 mile of the existing Great River Energy DA -LE 69 -kV transmission line to a 115 -kV double circuit along Cliff Road. Rebuild approximately 0.5 mile of Xcel Energy's existing 69 -kV "0703" line to 115 -kV double circuit line in Eagan. These improvements, along with a small project in Burnsville, will allow Great River Energy to retire multiple miles of its 69 -kV lines in the area, and will result in more reliable electric service for the area, provide the framework for 115 -kV operations in the future, and provide the transmission infrastructure necessary to allow future reconfiguration/improvement after these projects are complete. The proposed project would be located in Sections 26, 35, and 36 of Township 27 North, Range 23 West. The existing land use is primarily residential and county and city park property. • The existing DA -LE transmission line currently carries underbuilt distribution line on the poles; the rebuilt line will also have distribution lines underbuilt. • The rebuilt lines will generally remain in the current centerline; however, other construction considerations may require that some portions be offset from the centerline. Dakota County Parks will be contacted to discuss acquisition of an easement for the rebuilt Great River Energy line. Easements will be assigned from Xcel Energy to Great River Energy for the rebuilt Xcel Energy line. • Trees and tall vegetation that could interfere with the line along the transmission line right of way will be removed or trimmed for safety and reliability purposes. A representative from Great River Energy will contact property owners before any tree City of Eagan Attn: Russ Matthys December 7, 2017 Page 3 work takes place to discuss the work and access to the easement area. Following construction of the transmission line, Great River Energy will promptly repair and restore any damages that may occur. Proiect Benefits The Lebanon Hills project is an important electric infrastructure upgrade project to the City of Eagan. This project brings a number of important benefits to the area: • The project consists of 100% rebuilding of existing electric infrastructure. • Conversion of the Lebanon Hills Substation to 115 kV will improve the reliability to existing customers, accommodate new load growth, and facilitate economic development in the area. • The project will allow Great River Energy to retire approximately 8.5 miles of 69 -kV transmission line in the Eagan area, and will result in fewer transmission miles and more reliable service. • Replaces older, larger footprint, transmission structures (Xcel Energy) with self-supporting utility pole. • Through discussions with Dakota County Parks, Great River Energy has offered the following improvements for Lebanon Hills Regional Park: c Establish native prairie pollinator habitat within the new 115 -kV easement in Lebanon Hills Regional Park. o Remove all above -ground transmission structures associated with the existing Xcel Energy 0703 69 -kV transmission line that runs through Lebanon Hills Regional Park, from Cliff Road south to 120th street west. Estimated Schedule The proposed project is currently scheduled to be constructed in late 2019 and early 2020. Prior to construction we will be conducting public outreach and working with landowners on the specific details of the project. Thank you for your consideration of permitting this important electric infrastructure upgrade project. We welcome any questions or comments. Sincerely, GREAT RIVER ENERGY a.+ Dan Lesher, SR/WA Sr. Field Representative Enclosures DAKOTA ELECTRIC ASSOCIATION raig Knudsen Land Use Manager Direct Dial (763) 445-5975 E-mail diesher@grenergy.com Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA BB. Authorize work plan for Energy and Environment Advisory Commission Action To Be Considered: Provide direction to the EEAC to begin work on their 2018 work plan including the following three goals: community education on relative EEAC topics throughout the year; research a solar ordinance for the City; and research Greensteps level 5 as an option for the City. Facts:  Each year the Energy and Environment Advisory Commission considers a variety of different topics to work on during their next year.  Annually this commission meets with the City Council to discuss previous work completed, and ideas are then presented for future work plan goals.  The EEAC presented their work plan for 2018 at a City Council work session/combined meeting on October 10, 2017.  Their desire to move forward with their identified goals in a timely fashion provides for a request to gain council authorization to proceed.  The three goals are as follows: o Continue their community education goal of 2017 to continue bringing about community awareness to a variety of EEAC topics. o Research different communities who have established solar ordinances to help guide the future installations and utilization of alternative energy mechanisms. o Research Greensteps Level 5 requirements and advise as to when it may make sense for the city to proceed with application towards this achievement. Attachments: (0) Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA CC. Approve Contracts For Four Full-Service Catering Providers For The Eagan Community Center And Authorize The Mayor And City Clerk To Execute The Appropriate Documents. Action To Be Considered: To approve the recommendation of Baba’s Catering, Green Mill Catering, Kowalski’s Catering and Mintahoe Catering as the exclusive full-service catering providers for the Eagan Community Center from March 2018 through February 2021 and direct staff to prepare the appropriate contract for the Mayor’s and City Clerk’s signature in a form acceptable to the City Attorney. Facts:  In 2015 the City of Eagan entered into a three-year service agreement with JB Restaurant Concept, LLC dba Burnsville Catering and since has changed location and name to Billy G’s Catering, along with Green Mill and Mintahoe Catering to provide exclusive food service at the Eagan Community Center. Those agreements expire March 1, 2018.  In 2015 the City of Eagan entered into a three-year service agreement with Pear One, Inc. dba RP Catering by Roasted Pear to provide exclusive alcohol service at the Eagan Community Center. That agreement expires March 1, 2018.  On August 15, 2017 the City Council authorized staff to advertise and solicit proposals for full-service catering seeking up to four (4) full-service food and beverage, including alcohol, caterers. This will remove the past use of one (1) exclusive alcohol provider thus providing ECC customers the ability to work with up to four full-service caterers that can provide both food and alcoholic beverage services for events.  Staff advertised the request for proposals and sent them to caterers that expressed interest in the past. A pre-proposal meeting was conducted on September 7th for potential caterers to learn about the ECC, tour the building and ask questions.  Eleven bona fide proposals were received and reviewed by a committee of five staff resulting in eight caterers selected for further evaluation. The committee toured each of the eight catering facilities and met with their key staff to learn about their operations. The same committee sampled a pre-determined menu of food from each caterer that was delivered to the ECC to determine their ability to provide the high level of service expected by ECC renters.  After significant review of menus, prices, services and references staff is recommending this combination of vendors to provide a wide variety of options for ECC renters.  The vendors will be asked to provide similar service upon request to the Eagan Civic Arena, Cascade Bay and any other City owned facility that may require catering service. Attachments: (3) CCC-1 2017_ECC_Full-ServiceCatering_RFP CCC-2 Full-ServiceCatering_ScoringMatrix CCC-3 Full-ServiceCatering_ScoringResults Request for Proposals Full-Service Food & Beverage Catering August 2017 1501 Central Parkway, Eagan, MN 55122 PH: 651-675-5550 | www.eagancommunitycenter.com City of Eagan ● Full-Service Food & Beverage Catering RFP 1 Table of Contents 1. Purpose of Proposal ................................................................................................. 2 2. Background Information ........................................................................................... 3 3. Eagan Community Center Responsibilities ............................................................ 3 4. Caterer Responsibilities ........................................................................................... 4 5. Revenue Share .......................................................................................................... 5 6. Accounting Procedures ............................................................................................ 5 7. Caterer Fees/Expenses ............................................................................................. 6 8. Violations ................................................................................................................... 6 9. Timeline ...................................................................................................................... 6 10. Selection Process ................................................................................................... 7 11. Point of Contact for Future Correspondence ....................................................... 7 12. Requirements for Proposal Responses ................................................................ 8 City of Eagan ● Full-Service Food & Beverage Catering RFP 2 1. Purpose of Proposal The City of Eagan is accepting proposals to enter into a three (3) year agreement with up to four (4) licensed full-service food and beverage providers at the Eagan Community Center (ECC). The caterers will be expected to provide a multi-level price list and menu selection to accommodate the variety of events occurring at the ECC including, but not limited to weddings, banquets, business meetings, special events and more. ECC customers will be required to choose from the selected full-service caterers for their food and beverage needs in the following situations: (1) groups of thirty (30) or more people are anticipated; or (2) when the ECC customers request alcoholic beverages be provided. Restaurants must have a Caterer’s Permit with Alcohol through the Minnesota Department of Public Safety in order to provide alcohol service in addition to food. ECC customers who wish to purchase both food and alcoholic beverage service must obtain both services from the same caterer. In other words, customers will not be abl e to select food service from one caterer and alcoholic and/or non-alcoholic beverage service from a different caterer. The City currently is not anticipating that it will enter into a separate alcoholic provider service agreement with a caterer or caterers for only alcoholic and non-alcoholic products. Those alcoholic provider services will be provided by one or more of the four (4) licensed full-service food and beverage providers selected by the City. Groups less than thirty (30) people will have the option to work with one of the selected full-service caterers or with an approved limited service food and non-alcoholic beverage provider or the ECC on-site concessions, currently known as the Cyber Café. The selected full-service caterers will enter into a contract agreement with the City of Eagan for a term of three (3) years beginning on March 1, 2018. Currently, the ECC is contracted with three (3) food caterers and one (1) alcoholic beverage caterer through February 28, 2018. ECC clients who are contracted with the existing caterers on or before February 28, 2018 will be permitted to keep their contract even if their event occurs after March 1, 2018. The ECC will not make any recommendations for customers on which caterer to utilize. Staff will only provide contact and menu information, which shall include beverage pricing, to ensure fairness to all contracted caterers. The caterer(s) will be required to pay a revenue share to the ECC as described within. City of Eagan ● Full-Service Food & Beverage Catering RFP 3 2. Background Information The ECC has been in operation since May 2003 and has created a consistent and diverse client base. Located in beautiful Central Park, the ECC is a multi-purpose facility that includes: The Oaks banquet room, The Oasis meeting room, The Boardroom meeting room, The Lone Oak senior center & meeting room, three birthday party rooms, The Blast indoor playground, on-site concessions, fitness center and three basketball courts. On average, the ECC hosts 1,000 meetings/special events and 60 weddings per year. ECC customers are diverse in age, income, and culture, encompassing a wide variety of events. The ECC benefits from Eagan’s numerous corporations and is a preferred meeting venue for large clients such as Thomson Reuters and Blue Cross Blue Shield of Minnesota to smaller clients such as local home owners associations and business networking groups. The Oaks banquet facility has floor to ceiling windows providing panoramic views of a professionally landscaped patio with a fountain pond and park providing the backdrop. The Oaks is designed to seat up to 350 people banquet style. Partitioned walls allow the Oaks to be split into three sections each with drop down screens, in-ceiling projectors and integrated sound to accommodate meetings of all types and sizes. The ECC is actively marketed in the wedding and meeting industries. The ECC has one licensed catering kitchen adjacent to The Oaks banquet room. The kitchen is outfitted to be a prepping area, thus it is not a cooking kitchen. This space includes access to a walk-in cooler, warming ovens, prepping tables, ice machine and dishwasher. The ECC has limited storage and cannot facilitate long-term storage for the caterers. If more than one caterer is working in the building, the kitchen is shared. 3. Eagan Community Center Responsibilities 1. Provide high quality customer service by scheduling spaces in the ECC for a variety of events in a timely manner. 2. Charge and collect all rental related fees from customers for scheduled events. 3. Provide customer with all contracted caterer information for them to contact caterers directly. 4. ECC Rental Coordinator will work with customer to determine room set-up and work closely with selected caterer to coordinate details. 5. Staff will set up all tables and chairs according to room set-up details. 6. Staff will tear down tables and chairs after events and clean the room. 7. Provide a building supervisor for all scheduled events. 8. Provide a catering kitchen with existing equipment (warming ovens, freezer, walk -in cooler, ice machine, dishwasher), prep and work areas prior to contracted rental time on the day of the event based on availability. 9. Provide maintenance to kitchen equipment as needed. 10. Provide cleaning supplies. 11. Provide one portable bar with priority given to events occurring in The Oaks banquet room. City of Eagan ● Full-Service Food & Beverage Catering RFP 4 12. Provide utilities and overhead costs. 13. Provide the payment for licensing the kitchen facility with Dakota County Health Department. 14. Provide access to copier and fax machine. 15. Provide access to building phone to make local calls. 16. Provide facility access and parking to catering personnel. 17. Distribute caterer’s menus and marketing materials to customers. 18. Include caterer’s contact information and website information on the Eagan Community Center’s webpage. 4. Caterer Responsibilities 1. Provide high quality customer service for every ECC customer seeking food and beverage service from pre-event planning through post-event follow up. 2. Respond to all customer complaints in a timely and professional manner. ECC management must be notified of all customer complaints and informed of the resolution. 3. Communicate with ECC Rental Coordinator to ensure successful coordination of all events. 4. Follow all policies and procedures set by the ECC for food and beverage service . 5. Provide a copy of current Health Department and Certified Food Manager’s Licenses, annually. 6. Provide a copy of Caterer’s Permit with Alcohol if intending to provide alcohol service, annually. 7. Meet the insurance requirements set forth by the City of Eagan as listed here within. 8. Accept full and exclusive liability for all applicable social security, unemployment, workers’ compensation, contributions of insurance, all employee benefits of its staff, and is an equal opportunity employer. 9. Provide professional staff that will maintain a consistently high level of customer service and appearance. Provide staff for daytime, evening, weekend and holiday events. 10. Allow food tasting for current and potential ECC customers. 11. Provide multi-level price list and menu selection to accommodate various ECC customer needs, including the ability to offer ethnic options and customize menus to meet budget constraints. 12. Provide a variety of linens, napkins, place settings, utensils, flatware, glassware, etc. for ECC customer to select from. 13. Check-in with ECC front counter staff for every catered event and check-out at the conclusion of the event. This includes drop-off events. ECC catering check list to be completed for each event. 14. Designate an on-site coordinator to work throughout each event with ECC staff. At no time shall the event be left without catering staff, unless the event is arranged as drop-off only. 15. Keep the kitchen and bar areas clean utilizing cleaning products and equipment provided by ECC. Clean tables and clear alcoholic drinks throughout event to maintain professional appearance in event spaces. City of Eagan ● Full-Service Food & Beverage Catering RFP 5 16. Remove all catering equipment from the ECC premises at the conclusion of the event. The ECC is not responsible for any items left by caterer. 17. Conduct surveys and evaluations of food and beverage service to maximize customer service. Results will be shared with ECC staff. 18. Provide three (3) at-cost city events per year. Food should be at caterer’s cost but staffing and equipment can be charged at regular rate. These events will be identified by ECC staff. The caterer will not need to pay the revenue commission to the ECC for such events. 19. Provide marketing/menu information to assist ECC staff with potential customers. 20. Include ECC contact and website information on caterer's webpage. 5. Revenue Share The selected caterers will be required to pay the ECC a percentage of gross sales that are contracted with the ECC customer to include all products and services provided at their event. The commission percentage paid to the ECC will be based on the final detailed invoice, only excluding tax and gratuity. The ECC will only consider proposals that offer the minimum percentages listed below; however, caterers have the option to provide a higher percentage in their proposal to improve their evaluation scores: A. Food with or without non-alcoholic beverage service (no alcohol) o 15% of all food, beverage and service sales B. Food with alcoholic beverage service o 15% of food and any meal service sales o 25% of alcoholic, non-alcoholic beverage and bar service sales 6. Accounting Procedures The collection of deposits and fees for all catering charges to ECC customers are the sole responsibility of the caterer. Non-payment by an ECC customer to the catering company for services rendered will not negate payment of the commission revenue owed to the ECC. On-sale beverage fees will be collected when the sale is made at the bar. All on -sale purchases must be tracked through a cash register at the bar. The caterer(s) will run a register tape in the presence of an ECC staff to close out and bala nce each register used. This is done to get the total sales per event to the customer and will be photocopied and recorded by the ECC staff. Each drink must be processed in the register to track host bar beverages. The caterer(s) must provide their own start up cash and cash register. City of Eagan ● Full-Service Food & Beverage Catering RFP 6 The caterer agrees to pay the ECC the commission percentage based on the final billing/invoice for each event. The caterer must provide the ECC a copy of the final detailed invoice for every event and a report summarizing the sales for each month. The copies of invoices, monthly report and payment for the given month are due by the fifteenth (15th) of each following month. Delinquent payments are charged a $100 late fee and accrue an additional $100 every 30 days thereafter. The ECC reserves the right to inspect all financial records for an event. The caterer must provide documentation within two (2) business days upon request. The ECC will collect all fees for room rentals, security officers and rental equipment. 7. Caterer Fees/Expenses 1. Clearly identify specific menu items being catered, cost per plate per person, beverage fees, any extraneous fees, service fee, tax, and gratuity. 2. Caterer will not impose a food and beverage minimum to ECC customers. 3. Prices submitted in caterer's proposal must remain the same throughout the first year of the contract term. Price increases thereafter are subject to the approval of ECC management a minimum of thirty (30) days caterer implements such changes. Price changes will be limited to a maximum of one time per year following the completion of one year into the term. 4. Caterer will not list the ECC commission amount as a separate line item or charge on a ECC customer's proposal and/or invoice 8. Violations 1. List all food and/or alcohol violations your company has experienced in the past six (6) years. 2. Describe course of action that was taken with employees after violations were issued. 9. Timeline  Advertise RFP’s August 17  Pre-proposal meeting: 3-4 p.m. September 7  Proposals due September 29  Proposal Evaluation by Committee October 2-13  Site Visits of Selected Respondents October 23-November 3  Taste Testing November 6-17  Council Recommendation December 4  Start of awarded contracts March 1, 2018 City of Eagan ● Full-Service Food & Beverage Catering RFP 7 10. Selection Process A committee of five (5) City of Eagan staff will evaluate each proposal and score based on a 100 point scale. The five scores will be added together and averaged to create a final proposal score for each caterer. The field will be narrowed to determine the next phase of evaluation that will include site visits and taste testing. Each staff will evaluate the site visit and taste testing on 100 point scales and will be added to the proposal score to create a final score. The final scores will be used as a guideline for the selection committee along with factors such as past experience with caterers, the range/mix of caterers, etc. The selection committee will recommend caterers to the City Council for their approval to award contracts. 11. Point of Contact for Future Correspondence All questions are to be directed to the ECC Manager and must be submitted in writing. By mail: Marshall Grange, ECC Manager Eagan Community Center 1501 Central Parkway Eagan, MN 55121 By Email: mgrange@cityofeagan.com A pre-proposal question and answer meeting will be held on Thursday, September 7 at 3:00 p.m. at the Eagan Community Center. A tour of the facilities will take place at the beginning of the meeting. Individual tours will not be scheduled outside of this date. No Contact Proposing Caterers and their representatives are prohibited from contacting any elected official for purposes of lobbying to secure this contract. Acceptance/Rejection of Proposals The City of Eagan intends to enter into a contract with caterers that best satisfies the needs of the City. The City of Eagan reserves the right to reject any and all proposals and to act in the best interest of the City and its citizens. This RFP does not commit the City to award contract or share in any expenses of preparing these proposals, or travel expenses related to the proposal or interview process. City of Eagan ● Full-Service Food & Beverage Catering RFP 8 12. Requirements for Proposal Responses Respondents shall supply two (2) copies of their proposal that are suitable for reproduction and distribution to appropriate City officials. Responses are to be delivered to the Eagan Community Center, no later than 4:00 p.m. on Friday, September 29, 2017. Note: Electronic responses will not be accepted. Responses received after 4:00 p.m. on September 29, 2017 will not be considered. Submit proposals to: Marshall Grange, Manager Eagan Community Center 1501 Central Parkway Eagan, MN 55121 Proposal Requirements Please prepare responses to all of the items listed below and in corresponding order. Incomplete proposals may not be considered. 1. Company Profile o Name, address, phone, fax, e-mail and website address of responding company and the contact information for the representative of responding company. Provide one main contact for this process. o Description of catering service and history of company. Company history shall contain the number of years in business, average number of events catered per year, other facilities catering is provided at, and a synopsis of the caterer’s organization and structure. Any additional services or offering that would benefit the ECC should be outlined here, including advertising or marketing opportunities, etc… 2. Minimum Requirements: provide a separate document acknowledging you meet and/or understand the following: o Company has been in business greater than 2 years o Company understands that minimum food orders cannot be imposed on ECC clients o Company has menu that includes breakfast, lunch, dinner and snack options o Company is able to provide catering services 7 days a week o Company is able to provide alternative options for those who have food allergies/intolerances City of Eagan ● Full-Service Food & Beverage Catering RFP 9 3. Documentation o Letter of Intent: provide a separate document on company letterhead stating your intent and ability to provide the requested services in this proposal. o Statement of intent to stay current with licenses and insurance, and adhere to city/county/state codes applicable to serving food and alcohol. o Statement of capability to provide Department of Health License, Food Manager's License, Caterer’s Permit with Alcohol, and the following insurance requirements  Liability insurance with $1,000,000 per occurrence and $2,000,000 annual aggregate  Certificate of Worker's Compensation Insurance o Photo of staff uniform(s) and food/beverage delivery vehicle(s) 4. Financial Proposal o Detail what percentage of gross sales you will pay to the ECC for the following, noting the minimum percentages set forth on page 5 (Revenue Share): Food with or without non-alcoholic beverage service (no alcohol) a) _____% of all gross sales Food with alcoholic beverage service b) _____% of food and any other non-beverage gross sales c) _____% of beverage/bar gross sales 5. Menu and Pricing Information o Provide pricing for breakfast, lunch, appetizer, dinner, and dessert options, along with all other products and meal services offered. o Provide a price list for all alcoholic beverages, bar service and extraneous fees. o Provide marketing materials that would be provided to ECC to assist with potential customers. o The pricing provided in this section will be written into the awarded contract and caterer will be expected to maintain the prices for a minimum of one year. 6. Special Requests o Elaborate on company’s ability to provide alternative options for those who have food allergies/intolerances. Provide specific examples of alternative food options and pricing. o Demonstrate company’s ability to prepare ethnic foods. Provide menu options, pricing and chef’s qualifications. o Define what company’s preferred minimum lead time is and capability of servicing short notice requests. City of Eagan ● Full-Service Food & Beverage Catering RFP 10 7. Sample Bids: provide a quote/proposal, event timeline of services, and staffing exactly as you would for customers with each of the following scenarios. Include all product prices, extraneous fees, service charge, taxes, gratuity and cost/person. o Scenario #1: Jane Bride and her fiancée are planning for their wedding reception and anticipate 200 people to attend.  Food: appetizers (2 options); a plated dinner (with two meat entree choices, two sides, bread and salad); late night snacks (2 options)  Hosted bar with 2 kegs of Miller Lite and 10 bottles of wine. Mixed drinks and other beer/wine options will be cash bar.  Linens: colored linen napkins; white linen table coverings for 25 round guest tables, 10 bistro high-top round tables, and 5 8x2 rectangular tables with skirting  Additional Items: water carafes and glasses at each table; coffee and punch station; standard place settings and utensils (nothing disposable)  She’s also requested the caterer provide 3 votive candles for each table  She would like the caterer to cut her cake and serve it to guests o Scenario #2: ABC Corporation is holding a meeting for 50 people from 7:00 a.m. until 3:00 p.m.  Breakfast at 7am with coffee, soda, water, yogurt parfait and a variety of pastries.  Lunch at 12 pm will be a buffet with a salad, 2 entrée options, a vegetable and a dessert along with a mix of canned beverages and bottled water. o Scenario # 3: A local business networking group is holding a meeting for 10 people from 10:00 a.m. until 2:00 p.m.  Lunch: box lunch (provide 3 options to select from), soda and bottled water. o Scenario # 4: Submit options you can provide for kids birthday party meals at the ECC. The party package offered at ECC is $150 which includes up to 15 kids with 2 hours in the indoor playground, a private party room, 2 pitchers of fountain drink and 15 ice cream cups. City of Eagan ● Full-Service Food & Beverage Catering RFP 11 8. Sample Financial Review: Assume all of the scenarios above booked with you and occurred in the same month. Submit the following documents as you will be expected to according to the accounting procedures section. o Detailed final invoice/bill for each scenario o Report showing summary of sales for all events o A statement explaining how you will calculate the ECC revenue commission for these scenarios and the total amount you would pay the ECC based on the percent commission you are including in your financial proposal. 9. Environmental Impact: Submit a list of disposable products you will provide customers for events requesting such products. The list shall include plates, utensils, cups, napkins, boxes, containers, bags, etc. and indicate whether each item is considered garbage, recyclable or compostable. Note that the City of Eagan, in conjunction with Dakota County, prefers the use of comp ostable products. 10. Violations: List any alcohol and/or food related violations and actions taken per section “8. Violations”. 11. References o Submit a minimum of five (5) event references that demonstrate your full range of catering capabilities.  Three references must include wedding receptions and/or banquets and the other two can be of your choice.  Three references bus be within the last six months, one between 6 and 12 months and one 2-3 years ago.  Three references must contain events with liquor sales.  References should include an event synopsis, where it was hosted, number of attendees, and invoices. o Identify members of your staff that will provide catering and liquor service at events. Include their background experience and number of years with each company. o Identify member(s) of staff that will be responsible for supervising events. Include their background experience and number of years with each company. 12. Site Visits o Provide three (3) dates from October 23 - November 3, 2017 for selection committee to select from to conduct a site visit. Details will be provided. o Provide three (3) dates from November 6-17, 2017 for selection committee to select from to conduct a taste testing at the ECC. Details will be provided. ECC Full -Service Catering RFP Scoring Matrix Company Name: Staff Name: Scoring Criteria Met Minimum Requirements (Y/ N ) Years in Business 2-5 (1), 6-8 (2), 9-11(3), 12-15 (4), 16+ (5) Caterer able to provide liquor service? Yes (10) No (0) Percentage of Food Service Revenue Share: 15.5% (1), 16% (2), 16.5% (3), 17% (4), 17.5+% (5) Percentage of Bar Service Revenue Share: 26% (1), 27% (2), 28% (3), 29% (4), 30% (5) Menu: variety, quality,value, customization 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Ability to accommodate special requests 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Scenario #1: price, value, financial documents 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Scenario #2: price, value, financial documents 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Scenario #3: price, value, financial documents 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Scenario #4: price, value, financial documents 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Sample Financial Review 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Environmental Friendliness 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Event References: scope, quality, documents 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Staffing: experience, knowledge, professionalism 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Quality/Organization/Detail of RFP Materials 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Overall fit for ECC events 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Comments: Score Out Of 5 pts 10 pts 5 pts 5 pts 10 pts 10 pts 5 pts 5 pts 5 pts 5 pts 5 pts 5 pts 5 pts 5 pts 5 pts 10 pts Total Score 100 pts Full -Service Caterer Site Visit Scoring Matrix Company Name: Staff Name: Scoring Criteria overall quality of facility 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Quality/cleanliness of kitchen 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Staff: friendliness, conversational, knowledge 4 -poor, 8 -fair, 12 -average, 16 -above ave, 20 -excellent Process to communicate w/ ECC Clients 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Perception of production, efficiencies 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Quality of responses to questions asked 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Cross marketing capabilities 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Quality of delivery trucks 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Eagerness/excitement to partner w/ ECC 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Comments: Score Out Of 10 pts 10 pts 20 pts 10 pts 10 pts 10 pts 10 pts 10 pts 10 pts Total Score 100 pts Full -Service Caterer Taste Testing Scoring Matrix Company Name: Staff Name: Scoring Criteria Staff: uniform 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Staff: customer service 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Staff: attitude/energy 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Table Presentation: linens, place settings, etc. 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Breakfast: appearance 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Breakfast: taste 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Box Lunch: appearance 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Box Lunch: taste 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Entree: appearance 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Entree: temperature 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Entree: taste 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Entree: amount/value 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Staff: responses to questions 1 -poor, 2 -fair, 3 -average, 4 -above average, 5 -excellent Kitchen Clean -Up 2 -poor, 4 -fair, 6 -average, 8 -above average, 10 -excellent Comments: Score Out Of 5 pts 5 pts 5 pts 10 pts 5 pts 5 pts 5 pts 5 pts 10 pts 10 pts 10 pts 10 pts 5 pts 10 pts Total Score 100 pts Taste Testing Menu Please Provide the Following to Serve 5 People Breakfast Lunch Dinner Pastry Tray -Variety Variety of Box Lunches Appetizer -Your Choice Fruit Tray Assorted Beverages Starter Salad -Plate & Serve Orange Juice & Coffee 3 Entre Options -Buffet Style Signature Item-YourChoice Ve etable-Your Choice -Buffet Potato Bar Station Dessert -Your Choice Water Signature Item -Your Choice r*m! GJ EAGAN COMMUNITY CENTER 2017 Full Service Caterer Scoring Results Business RFP Site Taste Total Average Green Mill 90.2 86.2 91.8 268.2 89.4 Kowalski's 82 89 90.4 261.4 87.1 Mintahoe 82 90.6 76.8 249.4 83.1 Babas 79 82.2 86.3 247.5 82.5 Crave 69.5 83.8 86.7 240 80 Roasted Pear 77 58.6 79.5 215.1 71.7 Lone Oak Grill 70.4 75.6 64.6 210.6 70.2 Rascals 72 63.6 71.5 207.1 69.0 Grand Total of Averages w/ High & Low Scores Removed Business RFP Site Taste Total Average Green Mill 90.5 86 91.7 268.2 89.4 Kowalski's 81.7 88.7 90.3 260.7 86.9 Mintahoe 81.2 90.3 79.5 251 83.7 Babas 79.3 82 86 247.3 82.4 Crave 71.3 85 88.8 245.1 81.7 Roasted Pear 76 59 80 215 71.7 Lone Oak Grill 72.3 75.3 66.3 213.9 71.3 Rascals 72.3 62.7 73.5 208.5 69.5 Caterer's That Were Not Included In The Site Visit & Taste Testing Evaluations: Business Avg. RFP Score Billy G's 84 Classic 78 Lunds & Byerly's 67 Avg. RFP w/ High & Low Scores Removed 75 70.5 65.2 2017 Full Service Caterer Scoring Results Business RFP Site Taste Total Average Green Mill 90.2 86.2 91.8 268.2 89.4 Kowalski's 82 89 90.4 261.4 87.1 Mintahoe 82 90.6 76.8 249.4 83.1 Babas 79 82.2 86.3 247.5 82.5 Crave 69.5 83.8 86.7 240 80 Roasted Pear 77 58.6 79.5 215.1 71.7 Lone Oak Grill 70.4 75.6 64.6 210.6 70.2 Rascals 72 63.6 71.5 207.1 69.0 Grand Total of Averages w/ High & Low Scores Removed Business RFP Site Taste Total Average Green Mill 90.5 86 91.7 268.2 89.4 Kowalski's 81.7 88.7 90.3 260.7 86.9 Mintahoe 81.2 90.3 79.5 251 83.7 Babas 79.3 82 86 247.3 82.4 Crave 71.3 85 88.8 245.1 81.7 Roasted Pear 76 59 80 215 71.7 Lone Oak Grill 72.3 75.3 66.3 213.9 71.3 Rascals 72.3 62.7 73.5 208.5 69.5 Caterer's That Were Not Included In The Site Visit & Taste Testing Evaluations: Business Avg. RFP Score Billy G's 84 Classic 78 Lunds & Byerly's 67 Avg. RFP w/ High & Low Scores Removed 75 70.5 65.2 Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA DD. Approve Contracts For Four (4) Limited-Service Catering Providers For The Eagan Community Center And Authorize The Mayor And City Clerk To Execute The Appropriate Documents. Action To Be Considered: To approve the recommendation of Davanni’s, Lone Oak Grill, Rascal’s Bar and Grill, and Topper’s Pizza as the exclusive limited-service catering providers for the Eagan Community Center from March 2018 through February 2021 and direct staff to prepare the appropriate contract for the Mayor’s and City Clerk’s signature. Facts:  On August 15, 2017 the City Council authorized staff to advertise and solicit proposals for limited-service catering seeking up to four (4) caterers to provide food and non-alcoholic beverages to groups of thirty (30) or less people at the ECC. This is a new option for small group rentals at the ECC to provide convenience and more options.  Groups of thirty (30) or less people renting space at the ECC will have the option to utilize one of the four (4) limited-service caterers or one of the four (4) full- service caterers.  When utilizing a limited-service caterer, the ECC renter will have the option to pick-up their food from the caterer/restaurant or pay to have it delivered. All delivered food will be prepared ready to eat in disposable packing, essentially providing drop and go service.  Staff advertised the request for proposals and sent them to caterers that expressed interest in the past. A pre-proposal meeting was conducted on September 27th for potential caterers to learn about the ECC, tour the building and ask questions.  Sixteen (16) bona fide proposals were received and reviewed by a committee of five staff. After significant review of menus, prices, services and references staff is recommending this combination of vendors to provide limited-service catering for ECC renters. The vendors will be asked to provide similar service upon request to the Eagan Civic Arena, Cascade Bay and any other City owned facility that may require catering service. Attachments: (3) CDD-1 2017 ECC Limited-Service Catering RFP CDD-2 Limited-Service Catering Scoring Matrix CDD-3 Limited-Service Catering Scoring Results Request for Proposals Limited Service Pick-Up or Delivered Catering August 2017 1501 Central Parkway, Eagan, MN 55122 PH: 651-675-5550 | www.eagancommunitycenter.com 2 Table of Contents 1. Purpose of Proposal ................................................................................................ 3 2. Background Information .......................................................................................... 3 3. Financial Arrangements .......................................................................................... 3 4. Eagan Community Center Responsibilities ........................................................... 4 5. Caterer Responsibilities .......................................................................................... 4 6. Limitations ................................................................................................................ 4 7. Accounting Procedures ........................................................................................... 5 8. Timeline ..................................................................................................................... 5 9. Selection Process .................................................................................................... 5 10. Point of Contact for Future Correspondence ...................................................... 5 11. Requirements for Proposal Responses ............................................................... 7 3 1. Purpose of Proposal The City of Eagan is accepting proposals to enter into a three (3) year agreement with up to four (4) licensed food and non-alcoholic beverage providers (“Limited Caterer”) to offer limited, pick-up or delivered only, catering for small groups of thirty (30) or less renting space at the Eagan Community Center (ECC) and are not requesting alcoholic beverages. This is a new option that the city is seeking to provide flexible and convenient options for small groups at the ECC. The ECC currently contracts with full - service caterers of which all rental groups are required to select from. With this new option in place, groups of thirty or less will still have the option to work with one of the contracted full-service caterers, however, the desire is to provide small groups, who are not requesting alcoholic beverages, with an additional assortment of limited service caterers to select from. The selected limited service caterers will enter into a contract agreement with the City of Eagan for a term of three (3) years beginning on March 1, 2018. 2. Background Information The ECC has been in operation since May 2003 and has created a consistent and diverse client base. Located in beautiful Central Park, the ECC is a multi-purpose facility that includes: The Oaks banquet room, The Oasis meeting room, The Boardroom meeting room, The Lone Oak senior center & meeting room, three birthday party rooms, The Blast indoor playground, on-site concessions, fitness center and three basketball courts. On average, the ECC hosts 600+ small group events to go along with large group events such as wedding receptions, banquets and corporate meetings. Birthday parties are popular at the ECC and account for about 350 of the small events per year. ECC customers are diverse in age, income, and culture, encompassing a wide variety of events. The ECC benefits from Eagan’s numerous corporations and is a preferred meeting venue for large clients such as Thomson Reuters and Blue Cross Blue Shield of Minnesota to smaller clients such as local home owners associations and business networking groups. 3. Financial Arrangements The ECC will only consider proposals that offer ECC customers a minimum of 10% discount off their order; however, caterers can provide a higher percentage discount in their proposal to increase evaluation score. 4 4. Eagan Community Center Responsibilities 1. Provide ECC customer with all contracted Limited Caterer information for them to contact them to contact those Limited Caterers directly. 2. Communicate with the Limited Caterer to qualify customers that are eligible for contracted discount. 3. Staff will dispose of Limited Caterer's products/containers on behalf of ECC customers. 4. Provide facility access and parking to Limited Caterer’s delivery personnel. 5. Distribute Limited Caterer’s menus and marketing materials to potential ECC customers booking an event at the ECC. 6. Include each Limited Caterer’s contact information and website information on the Eagan Community Center’s webpage. 5. Limited Caterer Responsibilities 1. Provide high quality customer service for every ECC customer seeking food and beverage service. 2. Communicate with ECC customers regarding proper handling and serving of food provided by the Limited Caterer. 3. Respond to all ECC customer complaints in a timely and professional manner. ECC management must be notified of all ECC customer complaints received by the Limited Caterer and informed of the resolution. 4. Provide a copy of current Health Department and Certified Food Manager’s Licenses annually. 5. Meet the insurance requirements set forth by the City of Eagan as listed here wi thin. 6. Accept full and exclusive liability for all applicable social security, unemployment, workers’ compensation, contributions of insurance, and all employee benefits of its staff. 7. Check-in with ECC front counter staff upon all deliveries. 8. Conduct surveys and evaluations of food and beverage service to maximize customer service. Results will be shared with ECC staff. 9. Provide marketing/menu information to assist ECC staff with potential customers. 10. Include ECC contact and website information on caterer's webpage. 6. Limitations 1. Limited Caterer will only be able to provide service to groups of thirty (30) or less people. 2. Limited Caterer will only be able to provide pick-up or delivery service. 3. Limited Caterer will not be able to use sterno fuel or other sources of heat to maintain warm food for customers. 4. Limited Caterer will not be able to serve alcoholic beverages. 5. Limited Caterer will not have use of ECC catering kitchen. 5 7. Accounting Procedures ECC customers with groups of thirty (30) or less who have a firm rental (paid in full) will have the ability to contact selected Limited Caterer and receive the agreed up on discount off their entire order. Arrangements shall be made between ECC and caterer(s) to qualify ECC customers contacting the Limited Caterer for the discount. Limited Caterers will provide proof of providing the agreed upon discount within five (5) days of request from the City and/or ECC customers. 8. Timeline  Advertise RFP’s August 17  Pre-proposal meeting: 3-4 p.m. September 27  Proposals due October 27  Proposal Evaluation by Committee October 30-November 30  Council Recommendation December 4  Start of awarded contracts March 1, 2018 9. Selection Process A committee of five (5) City of Eagan staff will evaluate each proposal and score based on a 100 point scale. The five scores will be added together and averaged to create a final proposal score for each prospective limited caterer. The final scores will be used as a guideline for the selection committee along with factors such as past experience with the prospective limited caterers, the range/mix of caterers, etc. The selection committee will recommend Limited Caterers to the City Council for their approval to award contracts. 10. Point of Contact for Future Correspondence All questions are to be directed to the ECC Manager and must be submitted in writing. By mail: Marshall Grange, ECC Manager Eagan Community Center 1501 Central Parkway Eagan, MN 55121 By Email: mgrange@cityofeagan.com 6 A pre-proposal question and answer meeting will be held on Wednesday, September 27 at 3:00 p.m. at the Eagan Community Center. A tour of the facilities will take place at the beginning of the meeting. Individual tours will not be scheduled outside of this date. No Contact Proposing Caterers and their representatives are prohibited from contacting any elected official for purposes of lobbying to secure this contract. Acceptance/Rejection of Proposals The City of Eagan intends to enter into a contract with caterers that best satisfies the needs of the City. The City of Eagan reserves the right to reject any and all proposals and to act in the best interest of the City and its citizens. This RFP does not commit the City to award contract or share in any expenses of preparing these proposals, or travel expenses related to the proposal or interview process. 7 11. Requirements for Proposal Responses Respondents shall supply two (2) copies of their proposal that are suitable for reproduction and distribution to appropriate City officials. Responses are to be delivered to the Eagan Community Center, no later than 4:00 p.m. on Friday, October 27, 2017. Note: Electronic responses will not be accepted. Responses received after 4:00 p.m. on October 27, 2017 will not be considered. Submit proposals to: Marshall Grange, Manager Eagan Community Center 1501 Central Parkway Eagan, MN 55121 Proposal Requirements Please prepare responses to all of the items listed below and in corresponding order. Incomplete proposals may not be considered. 1. Company Profile o Name, address, phone, fax, e-mail and website address of responding company and the contact information for the representative of responding company. Provide one main contact for this process. o Description of catering service and history of company. Company history shall contain the number of years in business, average number of events catered per year, other facilities catering is provided at, and a synopsis of the caterer’s organization and structure. Any additional services or offering that would benefit the ECC should be outlined here, including advertising or marketing opportunities, etc… 2. Minimum Requirements: provide a separate document acknowledging you meet and/or understand the following: o Company has been in business greater than 2 years o Company is able to provide catering services 7 days a week o Company is able to provide alternative options for those who have food allergies/intolerances 8 3. Documentation o Letter of Intent: provide a separate document on company letterhead stating your intent and ability to provide the requested services in this proposal. o Statement of intent to stay current with licenses and insurance, and adhere to city/county/state codes applicable to serving food and non- alcoholic beverages. o Statement of capability to provide Department of Health License, Food Manager's License, and the following insurance requirements  Automobile Liability insurance with $1,000,000 combined single limit and $1,000,000 underinsured motorist.  Certificate of Worker's Compensation Insurance o Photo of staff uniform(s) and food/beverage delivery vehicle(s) 4. Financial Proposal o Provide a statement indicating the percent discount that eligible ECC customers will receive. 5. Special Requests o Elaborate on company’s ability to provide alternative options for those who have food allergies/intolerances. Provide specific examples of alternative food options and pricing. o Define what company’s preferred minimum lead time is and capability of servicing short notice requests. 6. Environmental Impact: Submit a list of disposable products you will provide customers for events requesting such products. The list shall include plates, utensils, cups, napkins, boxes, containers, bags, etc. and indicate whether each item is considered garbage, recyclable or compostable. Note that the City of Eagan, in conjunction with Dakota County, prefers the use of compostable products. 7. Menu and Pricing Information o Provide all menus and pricing. o Provide marketing materials that would be provided to ECC to assist with potential customers. Company Name: _________________________ Staff Name: _________________________ Scoring Criteria Score Out Of Met Minimum Requirements ( Y / N ) Years in Business 2-5 (1), 6-8 (2), 9-11 (3), 12-15 (4), 16+ (5)5 pts Caterer able to provide delivery service? Yes (10) No (0)10 pts Percentage Discount Given to ECC Customer: 11% (5), 12% (10),13% (15), 14% (20), 15% (25), 16+% (30)30 pts Menu: variety, quality,value, customization 4-poor, 8-fair, 12-average, 16-above average, 20-excellent 20 pts Ability to accommodate special requests 2-poor, 4-fair, 6-average, 8-above average, 10-excellent 10 pts Environmental Friendliness 2-poor, 4-fair, 6-average, 8-above average, 10-excellent 5 pts Quality/Organization/Detail of RFP Materials 1-poor, 2-fair, 3-average, 4-above average, 5-excellent 5 pts Overall fit for ECC events 3-poor, 6-fair, 9-average, 12-above average, 15-excellent 15 pts Total Score 0 100 pts Comments: ECC Limited-Service Catering RFP Scoring Matrix 2017 Limited Service Caterer Scoring Matrix RFP Business Name %1 2 3 4 5 Total Average Green Mill 15 90 92 93 93 93 461 92.2 92.7 Rascals 17.5 92 76.5 91 96 91 446.5 89.3 91.3 Davanni's 15 87 83.5 77 94 90 431.5 86.3 86.8 Topper's Pizza 50 87 82 70 88 88 415 83 85.7 Lone Oak Grill 15 81 84.5 81.5 77 84 408 81.6 82.3 Chili's Grill & Bar 15 83 66.5 82 88 75 394.5 78.9 80.0 Red's Savoy Pizza 15 78 78 69.5 77 87 389.5 77.9 77.7 Sarpino's Pizzeria 15 80 73 83 81 69 386 77.2 78.0 Filfillah 15 84 72.5 70.5 78 69 374 74.8 73.7 Baba's Catering 12 75 66 71.5 68 76 356.5 71.3 71.5 Kowalski's 10 62 62 68.5 70 74 336.5 67.3 66.8 Lund's & Byerly's 10 61 69.5 64 56 68 318.5 63.7 64.3 Crave 10 63 53.5 55 62 68 301.5 60.3 60.0 ZZQ Smokehouse 63 45 47 45 49 249 49.8 47.0 Applebee's 10 54 50 50.5 42 51 247.5 49.5 50.5 Las Enchiladas 10 45 44.5 39.5 30 42 201 40.2 42.0 Average w/ High & Low Scores Removed Green Mill 92.7 Rascals 91.3 Davanni's 86.8 Topper's Pizza 85.7 Lone Oak Grill 82.3 Chili's Grill & Bar 80.0 Sarpino's Pizzeria 77.7 Red's Savoy Pizza 78.0 Filfillah Mediterranean Grill 73.7 Baba's Catering 71.5 Kowalski's 66.8 Lund's & Byerly's 64.3 Crave 60.0 Applebee's 47.0 ZZQ Smokehouse 50.5 Las Enchiladas 42.0 Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA FF. APPROVE Final Design for Police and City Hall Remodel Project Action to be Considered: To approve the final design for the Police Department and City Hall remodel project. Facts:  On May 2, 2017, the City Council approved a contract with Wold Architects and Engineering for architectural design services and construction support for building improvements at the Police Department and City Hall.  Over the past six months, the Wold team have led an inclusive and participatory process to prepare schematic and final designs for the building modifications.  John McNamara, Wold Partner-in-Charge and lead architect on the remodel project, presented the proposed final design and budget at the December 12 City Council workshop.  Per Council direction at the workshop, the proposed final design is included on the December 19 consent agenda for formal consideration.  If approved, the plans and specifications for the project and authorization to receive bids are anticipated to come before the Council in January 2018.  If all approvals are provided, construction on the project is anticipated to begin in May 2018.  Public services will continue during construction, understanding departments may be in different locations within City Hall. Police services will also continue, with police offices being relocated to City Hall during construction of the Police facilities and garage. Attachments: FF-1 Wold Presentation on Proposed Final Design (from 12-12-17 Council Workshop) Eagan City Hall and Police City Council Meeting December 12, 2017 Agenda 1.Guiding Principles 2.Space Summary 3.Site Plan Solution 4.Proposed Layout 5.Project Schedule 6.Budget 7.Next Steps Guiding Principles/ Statements: »Anticipate the needs of the City for the next 20 years. The facility needs to consider the long-term build out of the City. »A comfortable work environment which staff and city takes pride in. »Strive for a safe, yet open and publicly welcoming facility. »The facility should encourage efficiency, interaction and collaboration among all departments. »Achieve best function and natural workflow organization for the department, not just expansion. »Provide secure parking to protect the City’s investment in vehicles and technology. »Better evidence/property management, processing and storage. Guiding Principles Space Summary City Hall: Lobby Council Chambers Administration IT Planning/ Zoning Engineering Parks and Recreation Staff Support Police: Command Staff Records/ Lobby Patrol Investigation and Evidence Prisoner/ Processing/ Holding Fleet Service/ Vehicles Staff Support Existing 1,800 S.F. 2,226 S.F. 4,241 S.F. 570 S.F. 3,505 S.F. 3,445 S.F. 2,789 S.F. 5,572 S.F. TOTAL:24,148 S.F. Schematic Design 1,638 S.F. 2,226 S.F. 3,574 S.F. 1,431 S.F. 3,114 S.F. 2,867 S.F. 1,851 S.F. 10,471 S.F. 29,291 S.F. Existing 2,456 S.F. 2,974 S.F. 5,143 S.F. 4,117 S.F. 2,683 S.F. 1,229 S.F. 4,052 S.F. TOTAL:21,639 S.F. Schematic Design 2,353 S.F. 3,237 S.F. 5,740 S.F. 7,508 S.F. 2,453 S.F. 21,175 S.F. 4,549 S.F. 47,014 S.F. Design Development 3,947 S.F. 2,226 S.F. 3,430 S.F. 1,262 S.F. 2,866 S.F. 2,250 S.F. 1,582 S.F. 10,464 S.F. 28,026 S.F. Design Development 2,119 S.F. 2,804 S.F. 5,792 S.F. 7,522 S.F. 2,284 S.F. 19,516 S.F. 5,909 S.F. 45,945 S.F. Space Summary City & Police Departments: City Hall Police Department SD 29,291 S.F. 47,014 S.F. 76,305 S.F. Existing 24,148 S.F. 21,639 S.F. TOTAL:45,787 S.F. Design Development 28,026 S.F. 45,945 S.F. 73,971 S.F. Site Plan City Hall Addition Training Room Police Garage Addition Police Addition Parking lot Expansion Police Squad Entry/ Exit Reconstructed Plaza Secure Fence Secure Fence City Hall CITY HALL MAIN LEVEL City Hall CITY HALL UPPER LEVEL Police POLICE MAIN LEVEL Police POLICE MAIN LEVEL GARAGE Police POLICE UPPER LEVEL Police Garage Police Addition Training Room SWAT Garage City Hall Addition Police Vestibule City Hall Vestibule Existing City Hall Existing Police Building Additions Perspective –City Hall Interior Lobby Perspective –Police Upper Level Project Schedule Budget Construction Costs Site Preparation Architectural/ Structural Mechanical Electrical $860,000 $ 5,900,000 $4,740,000 $1,800,000 $13,300,000 Project Costs Fees and Testing Furniture, Equipment, Move Costs Contingency $ 1,250,000 $1,000,000 $137,500 $2,400,000 Subtotal Construction Costs Subtotal Project Costs TOTAL PROJECT COST $ 15,700,000 QUESTIONS? Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA GG. APPROVE the 2017-2018 Airport Relations Commission Work Plan Action To Be Considered: Approve the 2017-2018 Airport Relations Commission Work Plan Facts:  The City Council and Eagan Airport Relations Commission (ARC) discussed the proposed 2017-2018 ARC Work Plan at the Special City Council Workshop on December 12, 2017.  The Council and ARC dialogued about the efforts proposed by the ARC for the coming year, and directed the work plan to a future City Council meeting for formal consideration. Attachments: (1)  GG-1 2017-2018 ARC Work Program 2017-2018 Eagan Airport Relations Commission (ARC) Work Plan Work Plan Topic Presenters/Invited Guests Schedule (tentative) Regular ARC Meeting and Annual Goals Workshop  Review resident complaints and corresponding operational data  Workshop to prepare 2017-2018 ARC Work Plan Tuesday, September 12, 2017, 7pm Regular ARC Meeting (to follow meeting with Council)  Presentation: MSP Plans for the Super Bowl  Web Demonstration on new interactive reporting capabilities  Review 2018 Noise Oversight Committee Work Plan Phil Burk, MSP Operations Director Bradley Juffer, MAC Asst. Mgr of Noise, Environment and Planning Tuesday, November 14, 2017, 7pm Joint Meeting with the City Council  Presentation of ARC 2017-2018 Work Plan  Impacts of runway use changes associated with Converging Runway Operations (CRO) Tuesday, December 12, 2017, 5:30pm, Eagan Room Regular ARC Meeting  MSP Fleet Mix Update  Receive presentation on Canada’s transition to privatized air traffic control  Review Remote Monitoring Tower (RMT) locations for coverage and effectiveness Dana Nelson, MAC Mgr—Noise, Environment and Planning Tuesday, January 9, 2018, 7pm Community Connections Event  ARC volunteers sought to staff a booth with other commissioners focused on the role of Advisory Commissions March 3, 2018 (afternoon, specific time TBD) Regular ARC Meeting  Update on the FAA Center for Excellence and Transportation Research Board (TRB) Research Initiatives Tuesday, March 13, 2018, 7pm 2017-2018 ARC Work Plan Work Plan Topic Presenters/Invited Guests Schedule (tentative) Joint Meeting with Mendota Heights’ ARC  State of the Airport Update/Reimagine MSP  Request on-site meeting at MSP Airport for a tour of projects approved through the MAC Capital Improvement Plan (CIP) Brian Ryks, MAC Executive Director Dana Nelson, MAC Mgr—Noise, Environment and Planning Mitch Killian, MAC Government Affairs Director Tuesday, May 8, 2018, 6pm, location MSP Airport or MAC Regular ARC Meeting or Aircraft Demo  View A321 v MD88 Aircraft (could be virtual tour)  Invite acoustical expert to speak on how people perceive noise  Why does the FAA use 65 dB DNL as the noise threshold? TBD Tuesday, July 10, 2018, 7pm 2018-2019 Goals Workshop Tuesday, September 11, 2018 Ongoing ARC Efforts  Monthly review of MAC technical reports, including Corridor compliance, fleet mix, and runway usage  Receive feedback from the public on airport issues  Discuss Next Generation and Stage V Aircraft developments  Review and provide feedback on Noise Oversight Committee initiatives and studies  Ongoing communication efforts about airport issues via Experience Eagan, City website, social media and cable TV  Participation in MAC aviation disaster drills  Host Town Hall Meetings or go to the community (e.g. Market Fest) as airport issues significant to the Eagan community arise Review at monthly ARC meetings in 2017-2018 Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA HH. Water Meter Surcharge Refund Action To Be Considered: Approve the recommendations of the Public Works Committee regarding appeals to water meter surcharges. Facts:  On May 15, 2012, the City Council adopted an amendment to City Ordinance 3.05 regarding the Rules and Regulations relating to Municipal Utilities that requires all properties connected to the municipal water utility to permit the city's designated utility employee onto the property and within the structure for purposes of the inspection, repair or replacement of the water meter.  Part of the amendment incorporated fee schedules that provided surcharges be placed against utility billing accounts for those properties that didn't permit or schedule an inspection or water meter replacement within the prescribed time frame upon written notice by the City.  The Surcharge Fee is $150 per month for Single Family properties and $500 per month for all others.  As with the Inflow & Infiltration Inspection Program, staff has received surcharge appeals with the water meter repair/replacement program. In anticipation of such appeals, the Council directed the Public Works Committee to review any appeals and provide their recommendation back to the Council under the Consent Agenda. Staff has recently heard from three of these properties who want to appeal their remaining surcharge.  At the December 5, 2017, Public Works Committee meeting, the Committee addressed the following surcharge appeals with the corresponding recommendations for the Council’s action. As a result of their reviews, the appeals are recommended to be granted with each related surcharge waived. o Nancy Elfering, 4502B Cinnamon Ridge Trail – Remove $150 surcharge (utility account) o Margo Lucas, 4589 Horizon Circle – Remove $150 surcharge (utility account) o Maureen McNeal-Battis, 1847 Karis Way – Remove $150 surcharge (utility account) Attachments (2) CHH – 1 Public Works Committee Agenda Memo CHH – 2 Public Works Committee Minutes Agenda Memo December 5, 2017 Public Works Committee Meeting II. Water Meter Replacement/Repair Program Surcharge Appeals DIRECTION TO BE CONSIDERED: Provide direction to City staff regarding the final disposition of the Water Meter Replacement/Repair (R/R) Program (City Code 3.05) surcharges for the identified properties in accordance with the related City Ordinance. BACKGROUND:  On May 15, 2012, the City Council adopted an amendment to City Ordinance 3.05 regarding the Rules and Regulations relating to Municipal Utilities that requires all properties connected to the municipal water utility to permit the city's designated utility employee onto the property and within the structure for purposes of the inspection, repair or replacement of the water meter. This action, in essence, implemented the Water Meter Replacement/Repair (R/R) Program to ensure accurate water use measurement and payment.  Part of the amendment, and accordingly the Water Meter R/R Program, incorporated a fee schedule that provided for a surcharge to be placed against utility billing accounts for those properties that either didn't schedule an inspection or did not bring the identified deficiency into compliance within the prescribed time frame.  The Surcharge Fee is $150 per month for Single Family properties and $500 per month for all others.  In anticipation of appeals, the Council directed the Public Works Committee to review any appeals and provide their recommendations back to the Council under the Consent Agenda. Staff has recently heard from three property owners who want to appeal related surcharges.  The following surcharge appeals are being presented to the Public Works Committee for the purpose of the corresponding recommendations for future Council action. The properties have been found to be in compliance with City Code regarding the Water Meter R/R Program. As a result of the individual reviews, the related surcharge appeals should be recommended to be supported (waive surcharge) or denied. o Nancy Elfering, 4502B Cinnamon Ridge Trail: Water Meter Program – Remove $150 surcharge (utility account) o Margo Lucas, 4589 Horizon Circle: Water Meter Program – Remove $150 surcharge (utility account) o Maureen McNeal-Battis, 1847 Karis Way: Water Meter Program – Remove $150 surcharge (utility account) PUBLIC WORKS COMMITTEE MEETING TUESDAY, DECEMBER 5, 2017 EAGAN CITY HALL EAGAN ROOM MEETING NOTES The Public Works Committee of the City Council consisting of Councilmembers Paul Bakken and Cyndee Fields convened the meeting at 6:20 p.m. Also in attendance was Public Works Director Russ Matthys. Councilmembers Bakken and Fields called the meeting to order and adopted the agenda as presented. II.WATER METER SURCHARGE APPEAL Director Matthys provided details regarding surcharge appeals from the owners of the following addresses relevant to the Water Meter Replacement/Repair (R/R) Program (City Code 3.05).  4502B Cinnamon Ridge Trail  4589 Horizon Circle  1847 Karis Way Public Works Committee Recommendation: After reviewing the presentation and having questions addressed, specifically recognizing that all three properties were now in compliance with City Code 3.05, the Committee recommended that the appealed surcharges should be recommended to be waived. The recommendation will be forwarded to the City Council for formal action at the December 19, 2017, regular Council meeting. The Committee adjourned the meeting at 6:25 p.m. Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA II. Approve Plans and Specifications for Lexington Diffley Skate Park Redesign and Authorize the Advertisement for Bids Action To Be Considered: Approve the plans and specifications for Lexington Diffley Skate Park redesign, and authorize the advertisement for a bid opening to be held at 11:00 a.m., on Wednesday, January 31, 2017. Facts:  The Lexington Diffley Skate Park redesign provides for the construction of additional amenities and new surface to the existing site.  All of the construction activity for said improvements has been designed to occur within existing public right-of-way, public property or easements.  The plans and concepts were approved by Advisory Parks and Recreation Commission during the July 17, 2017 commission meeting.  The plans and concepts were presented to City Council by Advisory Parks and Recreation Commission during the September 12, 2017 Special Meeting as part of the Capital Improvement Plan presentation.  Upon approval and authorization, an advertisement will be published in the legal newspaper, as well as additional publications, informing contractors of the bid. Attachments (0) Agenda Information Memo December 19, 2017 Eagan City Council Meeting CONSENT AGENDA JJ. Sperry Tower Updated Lighting Policy Action To Be Considered: Approve the updated Sperry Tower Lighting Policy for staff implementation. Facts:  On January 17, 2017, the City Council approved the Sperry Tower Lighting Policy that addressed the tower lighting details of the telecommunications facility located at 1420 Towerview Road. A policy appendix detailed a lighting schedule that included only City recognized holidays in additional to a default Eagan Green.  The lighting features on the telecommunications tower have nearly limitless capabilities. The capabilities include the following: o Thousands of individual lights with unique control of each o Wide range of colors (indefinite) o Lighting - remain constant to consistently changing o Coordination of multiple lights creates dynamic features that appear as moving images or specific shapes  At their December 12 workshop, the City Council considered an update of the Sperry Tower Lighting Policy. Council discussion was supportive of a broader use of the lighting features both in colors and dynamic features utilized.  Lighting of the Sperry Tower is proposed to be prioritized as follows: 1) In interest of City of Eagan; 2) In interest of Eagan community; 3) In interest of Eagan community members/representatives; 4) A greater common interest.  A policy appendix has been proposed that details a 12 month lighting schedule for the tower. Dates with specified observances have proposed color schemes or dynamic features. Unique lighting of dates not included in the schedule would be supported by the policy, without need for a specific observance, in addition to the default Eagan Green.  Requests for special lighting to be added to the schedule of the tower lighting may be allowed through the use of applications from interested parties. Lighting requests submitted by March 1 each year will be considered for the following 12 month lighting schedule. Applications may also be submitted a minimum of 30 days before any unscheduled dates. Applicants will be notified regarding the status of their request.  In following with past practices of not declaring "proclamations" for the latest "cause," the tower lighting schedule is proposed to avoid "causes" that may be controversial, such as those that are overtly religious or political. Additional schedule observances to avoid would be those that are personal or commercial (advertising) in nature . Special lighting for general holidays, certain conditions/illnesses or the awareness of such things or other common causes, on the contrary, are being suggested as appropriate.  Schedule flexibility is included in the lighting policy to enable the celebration or notification of certain events: i.e. Eagan wins a state championship, storm warning (possible future application), etc. Flexibility is also provided in the policy for the incorporation of public art as special lighting without a connection to a specific date.  The updated lighting policy has been prepared by Public Works Department staff based upon Council direction from the December 12 workshop and reviewed by the City Attorney’s Office, and found to be in order for favorable Council action. Attachments: (3) CJJ-1 Sperry Tower Lighting Policy CJJ-2 Appendix 1: Tower Lighting Schedule CJJ-3 Special Lighting Application CITY OF EAGAN SPERRY TOWER LIGHTING POLICY Introduction The City of Eagan has erected a telecommunications tower for the purpose of serving City, County and private telecommunications antennas providing service within the Eagan area. The tower, referenced as the Sperry Tower, was also designed to be an aesthetic enhancement to the City’s skyline. The aesthetics were addressed through the architectural design of the structure and the lighting features. The lighting features on the telecommunications tower, per Council direction, have nearly limitless capabilities. There are a total of 118 lighting fixtures on the tower; 1 fixture per panel (10’ high by 5’ wide), 16 panels per ring, 6 rings on the tower, plus 16 fixtures for the crown (16 pieces, varying heights at 5’ widths), and each of the three legs has 2 flood lights. The base of the panel rings are at 168’, 150’, 132’, 114’, 96’, and 78’ above the ground elevation with an option for a future seventh ring (at 60’). The top of the crown is 187’ above the ground elevation. Each fixture on the ring panels (located at top) and crown pieces (located at bottom) has 48 individual LED light bulbs and is divided into 4 zones; each with their own IP address for control. Each flood light has 12 bulbs controlled by one IP address. A total of 5,448 light bulbs are controlled by 454 separate IP addresses from one controller. The LED light bulbs have an indefinite range of colors. The purpose of the lighting policy is to enable the Sperry Tower to provide a safe, pleasant public art display through its lighting features for the enjoyment and benefit of the Eagan community. Incorporation of the tower lighting has been included as part of the City’s Policy for Public Art and Installation in City Owned or Managed Spaces. Lighting of the Sperry Tower shall be prioritized as follows: 1) In interest of the City of Eagan; 2) In interest of the Eagan community; 3) In interest of Eagan community members/representatives; 4) A greater common interest. The management of the lighting by City staff is an additional responsibility not addressed by position responsibilities. Available lighting options offer a wide variety of associated responsibilities, from very little to a considerable amount, at times. The following policy guidelines consider the related workload impact of staff. At full intensity with all lights on, approximately 8,000 watts of energy would be used at a cost of $7 per day (2016). Anticipated lighting intensities and operating hours (10 minutes after sunset to midnight and 4:00 am to 10 minutes before sunrise each day) would expect an approximate cost of $2.30 per day (19kW/day x $0.1158/kW). The following policy guidelines consider the related energy consumption and cost. Objective The Sperry Tower lighting should principally contribute to the City of Eagan, further enhancing it with a sense of place and confirming the tower as a landmark within the Minneapolis-St. Paul metropolitan area. In doing so, the lighting should:  Draw attention and be memorable  Engender a unique identity  Celebrate holidays and noteworthy events/accomplishments  Promote the integration of art with urban and architectural design  Encourage innovation and artistic excellence in public art Due to the public’s expectation of prudent fiscal management and the appropriate use of public facilities, it is necessary to ensure all tower lighting is based on the subsequent criteria in accordance with the aforementioned prioritization. In an effort to be transparent, the basis of the lighting color(s) or dynamic feature will be posted on social media (e.g. Twitter, Facebook, etc.). The following criteria should be evaluated to ensure the suitability of lighting for the citizens of Eagan while bearing in mind proper fiscal responsibility. The guidelines should be used as general design standards for all lighting to be implemented on the Sperry Tower. A. Comprehensive Lighting Standards a. Default Lighting 1. Color – ‘Eagan Green’ 2. Dynamic feature - flames 3. Schedule - begin at 10 minutes after sunset and continue to midnight, shutdown, begin again at 4:00 am and conclude at 10 minutes before sunrise 4. Schedule Alternative – Add: begin at 10 minutes after sunset and conclude at 10 minutes before sunrise b. Holidays/Observances (City approved) 1. Color(s) – Unique to holiday/observance (see Appendix 1) 2. Dynamic feature(s) - Unique to holiday/observance (see Appendix 1) 3. Schedule – Default, except New Year’s Day (begin at midnight and temporarily conclude 60 minutes after midnight; then default) c. Seasonal Palette 1. Color(s) - Seasonal colors 2. Dynamic feature(s) - Seasonal design in nature 3. Schedule – Default d. Noteworthy Events/Accomplishments 1. Determined by City Administrator 2. Color(s) – Unlimited 3. Dynamic feature(s) – Unlimited 4. Schedule – Default e. Public Safety Announcements/Notifications 1. Coordinate with Emergency Management Manager 2. Color – Red 3. Dynamic feature(s) – Flashing or text 4. Schedule – begin in response to Storm Warning, Amber Alert, etc. and conclude 5 minutes after begin f. Public Art 1. Selection by Committee (Chair – Recreation Program Supervisor) 2. NOT overtly religious, political, personal or commercial in nature 3. Color(s) – Unlimited 4. Dynamic feature(s) – Unlimited, but no videos 5. Schedule – Default g. External Lighting Requests 1. NOT overtly religious, political, personal or commercial in nature 2. Color(s) – Unlimited 3. Dynamic feature(s) – Unlimited, but no videos 4. Schedule – Default B. Lighting Schedule A 12 month tower lighting schedule shall be established annually. Dates with specified observances shall have proposed color schemes or dynamic features. A policy appendix (Appendix 1) is attached as a component of this policy that details the 12 month lighting schedule for the tower. Requests for special lighting to be added to the schedule of the tower lighting may be allowed through the use of applications from interested parties. Lighting requests submitted by March 1 each year will be considered for the following 12 month lighting schedule. Separate applications may also be submitted for any unscheduled dates throughout the year. Unique lighting of dates not included in the schedule is supported by the policy, without need for a specific observance, such as the default Eagan Green. C. Guidelines for Considering Lighting Requests The following criteria shall be applied to all lighting requests from external parties. Only private requests of a nature that are NOT overtly religious, political, personal or commercial shall be considered for acceptance. a. External Lighting Request 1. Privilege, not entitlement 2. Submit application form (on City’s website) 3. No guaranteed approval 4. No feedback obligation regarding status, merit or denial of application 5. No automatic renewal; applicants must submit a new request each year and are not automatically guaranteed to be selected again 6. No lighting for overtly religious, political, personal or commercial events 7. Submit application a minimum of 30 days before requested date b. Application Form 1. Name of organization, contact person, address, telephone number and email address 2. Event/observance description 3. Date of event/observance 4. Specific lighting color - preferably the official RGB color code 5. Specific dynamic feature – preferably provide internet link to feature c. Application Approval 1. Notification by City staff within 14 days of submittal if the application has been approved or denied 2. Application conflicting with date of previously approved application or lighting schedule will be denied 3. Approved applications granted for a maximum of one night 4. Only one approved application will be granted per requester annually D. Conclusion Tower lighting shall be determined by the Public Works Director, or his designee, utilizing this policy, concerns for public safety, engineering judgement and the calendar. This policy addresses the lighting of the Sperry Tower located at 1420 Towerview Road, Eagan, MN. The facility and property are under the jurisdiction of the City of Eagan. On December 19, 2017, the City Council approved the amended Sperry Tower Lighting Policy for staff implementation. Appendix 1 Sperry Tower Lighting Schedule – 2018 Date - Observance Colors Used for Lighting January 1 - New Year's Day Multi-color and Message January 15 – Martin Luther King Jr. Day Red, White and Blue January 27 – Holocaust Remembrance Day Blue January 21 - February 4 – Super Bowl Prep Official SB 52 Colors (Multi-color) February 2 - Groundhog Day Brown February 14 - Valentine's Day Red, Pink and White February 15 – March 1 – Vikings Move-In Purple and Gold February 19 – Presidents’ Day Red, White and Blue February 24 – Defend the Donut Day Light Brown March 8 – International Women’s Day Pink March 17 - St. Patrick's Day Green March 20 – Day of Happiness Yellow March 22 – World Water Day Blue March 31 – Passover Blue and White April 1 – Easter Yellow, Pink and Green April 2 - World Autism Day Blue April 5 - Twins home opener Red and Blue April 8 - Donate Life Day (organ, tissue donation) Green and Blue April 22 - Earth Day Green April 29 – International Bee Day Yellow and Black May tbd – Lynx home opener Blue and Green May 4 - Children's Mental Health Awareness Day Green Appendix 1 May 13 - Mother’s Day Pink May 15 - National Peace Officers Memorial Day Blue May 16 – Ramadan Green and Black May 28 - Memorial Day Red, White and Blue June 1 – World Milk Day White June 6 – World Tetris Day Multi-Color Dynamic Feature June 14 - Flag Day Red, White and Blue June 17 – Father’s Day Light Blue July 4 - Independence Day Red, White and Blue July 7 – World Chocolate Day Brown July & August – Vikings Training Camp Purple and Gold July 29 – International Tiger Day Orange and Black August 1 - 35W Bridge Memorial Red, White and Blue August 3 – International Beer Day Gold August 8 – World Cat Day White and Black August 26 – National Dog Day Orange and Blue September tbd - Vikings home opener Purple and Gold September 3 - Labor Day Red, White and Blue September 10 – Rosh Hashanah Blue and White September 11 - 9/11 Memorial Red, White and Blue September 19 – Yom Kippur Blue and White September 21 – International Day of Peace Red, Pink, Yellow, Brown and Black September 29 – International Coffee Day Dark Brown October 1 – Breast Cancer Awareness Month Pink Appendix 1 October tbd – Wild home opener Red and Green October 5 – World Teachers Day Red, Yellow and Blue October 10 - World Mental Health Day Purple October 20 - Timberwolves home opener Blue, White and Green October 31 - Halloween Orange and Black November 6 – Election Day Red, White and Blue November 11 - Veterans Day Red, White and Blue November 19 – International Men’s Day Light Blue November 24 - Thanksgiving Day Red, Brown and Orange December 2 – Hanukkah Begins Blue and White December 8 – Salvation Army Red Out (volunteering) Red December 24/25 - Christmas Eve/Day Red and Green December 26 - Kwanzaa begins Red, Black and Green December 31 - New Year’s Eve Multi-colored Application for Special Lighting of the Sperry Tower Contact person Name of organization Address Phone number Email address Event name and description Date requested for lighting event Color(s) requested (you may request multiple colors). Provide the standard color reference or the official RGB color code Application mailing address: Sperry Tower Lighting Application City of Eagan - Utilities Division 3419 Coachman Point Eagan, MN 55122 Email address (for pdf): Publicworks@cityofeagan.com Lighting requests submitted by March 1 each year will be considered for the following 12 months. Applicants will be notified regarding the status of their request. For questions about this form or your submission, call Eagan Utilities Division at 651-675-5200. Agenda Information Memo December 19, 2017, Eagan City Council Meeting PUBLIC HEARINGS A. Variance – Thor and Paula Raarup Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a 924 SF Variance to allow a 1,500 SF accessory structure at 3640 Elrene Road. Required Vote For Approval:  Majority of Councilmembers present Facts:  The property consists of a vacant lot, 2.9 acres in size. It is zoned PD, with the permitted use being single-family residential.  The applicant purchased the property in 2016 and intends to build their dream home, including attached garage, swimming pool, and 30’ x 50’ detached accessory building intended for use as a workshop.  When an attached garage is also present, as proposed, City Code limits the size of all detached accessory structures to 576 SF.  The accessory space could be attached to the house; however, the applicant believes it would be less attractive aesthetically and more costly.  The structure would be subject to other City Code bulk and design standards for detached accessory structures.  The size of the property mitigates some of the concerns relative to setbacks and bulk.  The conceptual Site Plan shows increased side and rear yard setbacks, and building coverage is proposed to be approximately 5.7%.  The Variance appears to be self-created as the vacant property could be put to a reasonable use without need for a Variance.  The Variance also appears to be contrary to the City Code, as it may result in a future owner’s use of the secluded, oversized structure for a commercial purpose resulting in an illegal home occupation. Issues:  None 60-Day Agency Action Deadline:  January 18, 2018 Attachments: (3) PHA-1 Location Map PHA-2 Planning Report PHA-3 Report Exhibits FROMME CT T HAMESCIR PROMONTORY PL RI DGEWOODDRS O UTHHILLS DR. SOUTHHILLS CTSOUTH HILLS STONEWOOD RD ELRENE ROADWINDTREEDR.WINDTREECIRSTONEWO O D R D S T O NEWOODCT BRENTWOODLN RIDGEWOOD DRWINDTREEDRW IN D T R E E K N O L L WESCOTT ROAD BECKER ROAD ELRENEROADDODDROADH ID D E N M E A D OWTR BRIDGEWATERDRMILLRUNMILL RUN CIR ELRENEROADMILLRUNLNBRIDLERID GEMIL L R U N PATHBRI DLE RDG RDB R ID L E R D G R D WORC H EST ER DRBAYBERRYLNSOUTHHILLSLN. Q U AILRIDGERD HUNTERSOVLKBRIDGE WATER D RB R I D L E R I D G ERDBRIDLE RDG RDSADDLE WOODDRIVE BRIDLERIDGERDBRIDLE RDG CIR BRIDLE RDG RD CHATHAMR D STONEBR I DGEDRNNORT HB RIDGECT FAIRHAVENRDSTONEBRIDGE DR N BROC K T O NCURVEB R O C K T O N CIR WORCHESTERDRIVEW O RCHESTER CIRLINDENLNLIN D ENCTGREATOAKSPLWOODL A N D TRAIL ARBOR CT G REAT O AKSLN EL RENE ROADTRAIL CT TRAILS END RDTRAILS END RD IVY CTIVY L A N E WOODLANDTR AILSUNWOODTRAIL RIDGEWOO D D R WOODLAND COURT WESCOTT HI L L S DR. CT RD CAMP T O NC T WESCOTTSQUARE MIKE COLLINS DRKNOLLWOODCTNORTH RIDGE DRSUNCREST CT WESCOTTHIL L S D R SUNW O O D C TELRENEROADG R E A T O A K S C IR EL RENEC T SOUTH HILLS WAY W INDTREE CTROLLINGHILLS DR KUTOFFCTGREAT OAKS TRAIL OVERLOOK PL WESCOTT ROAD BI G TI MBE RTRAILOVERLOOK CTHY LANDCT WOODCL I FF CTG OVERNCIRCLEWILD ROSE CT THORWOOD CTWOLFBERRY CTEL RENE ROADELRENEROADELRENE ROADBASSW OOD LANETANGLEW OODCTC O .R D .N O .28(Y A N K E E DOODLE RD.) CO. HWY. NO. 28 (YANKEE DOODLE RD.)BRIARWOODLN.BETTY LN S T A T E T R U N K H WY . N O1 4 9 Bur Oaks Park BridleRidge Park ThresherFields Park MuellerFarm Park WescottCommons Park WescottStationPark WanderingWalk Park Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yanke e Doodle Rd Lone Oak Rd Map Area Extent Project Name: Raarup - 3640 Elrene Rd.Request: VarianceCase No.: 13-VA-08-11-17 Subject Site PLANNING REPORT CITY OF EAGAN REPORT DATE: December 11, 2017 CASE: 13-VA-08-11-17 APPLICANT: Thor Raarup HEARING DATE: December 19, 2017 PROPERTY OWNER: Thor APPLICATION DATE: November 19, 2017 REQUEST: Variance PREPARED BY: Pamela Dudziak LOCATION: 3640 Elrene Rd. COMPREHENSIVE PLAN: MO, Major Office ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a 924 s.f. Variance to allow a 30’ x 50’, 1,500 s.f. accessory structure at 3640 Elrene Road, legally described as Lot 2, Block 1, Raarup Addition. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the city council may approve, approve with conditions or deny a request for a variance. A variance will be denied when it is not in harmony with the general purposes and intent of the zoning provisions of this Code or when the variance is inconsistent with the comprehensive plan. Any condition imposed upon the approved variance must be directly related to and must bear a rough proportionality to the impact created by the variance. In considering all requests for a variance and whether the applicant established that there are practical difficulties in complying with the provision(s) of this chapter, the city council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owner of property has no control. b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. Planning Report – Raarup December 19, 2017 Page 2 c. The exceptional or extraordinary circumstances do not result from the actions of the applicant. d. The granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district. e. The variance requested is the minimum variance which would alleviate the practical difficulties. f. The variance would not be materially detrimental to the purposes of this Code, or to other properties in the same zone. g. The property for which the variance is requested is otherwise in compliance with the City Code. CODE REQUIREMENTS City Code Section 11.30, Definitions, defines accessory use as “a subordinate use that is located upon the same lot on which the primary use is situated and which is reasonably necessary and incidental to the conduct of the primary or main use.” To remain subordinate, the total area occupied by detached and attached accessory structures cannot exceed the area occupied by primary structure. City Code Section 11.40, Subd. 5, Accessory buildings, structures and uses, states in part: 5. When an attached accessory use is not present on the site, the total floor area of all detached accessory structures shall not exceed 800 square feet. EXISTING CONDITIONS The subject property was initially platted in 1991 as part of West Publishing 5th Addition, one of two residential lots which were part of the then West Publishing corporate complex, intended for caretakers’ residences, and designated as such in the West Publishing Planned Development. The applicant purchased both residential lots from Thomson Reuters in 2016 with the intention of building a new single-family home on the vacant lot. The two lots were replatted in 2016 to reconfigure the lot boundaries between the two parcels and provide public street frontage for each lot. EVALUATION OF REQUEST Proposal – The Applicant is proposing to build a new single-family home with a 30’ x 50’, 1,500 s.f. detached accessory building on the property. A conceptual site plan was submitted showing Planning Report – Raarup December 19, 2017 Page 3 the location of proposed buildings on the lot. The proposed buildings meet typical structure setbacks from property lines. The plans also reflect a swimming pool. City Code Standards – Because the house is proposed to have an attached garage, the area of the detached accessory building is limited to 576 s.f. (equivalent of 24’ x 24’). The proposed detached accessory building is 30’ x 50’ and 1,500 s.f. in area, resulting in the Variance request of 924 s.f. In addition, the combined area of attached and detached accessory space cannot exceed the area occupied by the house. The attached garage is proposed to be approximately 1,000 s.f. The combined area of the attached garage and detached accessory building is approximately 2,500 s.f. The applicant intends the footprint of the dwelling area of the proposed house to be greater than 2,500 s.f., thus keeping the area occupied by accessory structures smaller than the area occupied by the principal structure and use. Variance Criteria – The Zoning Ordinance states that relief may be granted from a required ordinance provision provided there are special conditions that apply to the subject land, the relief is not contrary to the Zoning Ordinance and Comprehensive Guide Plan, and it is necessary for reasonable use and to alleviate a practical difficulty. The Zoning Ordinance states that relief may be granted provided that there are special conditions that apply to the parcel in question. It appears the special conditions that may pertain to this property are the size (2.9 acres). The property is substantially larger than the minimum or typical single-family lot size of 12,000 sq. ft.. The large size of the subject property mitigates some of the impact of the proposed size of the accessory structure in terms of mass and bulk. Lot coverage is proposed to be approximately 5.7% as compared to the 20% maximum for residential lots. The proposed site plan and size of the property also allows for greater setbacks for the detached accessory building, e.g. 26’ and 42’ feet from side and rear lot lines rather than the standard 5’ minimum. The relief sought by the applicant does not appear to be contrary to the Comprehensive Guide Plan, but may be inconsistent with the intent of the Zoning Ordinance. While the ordinance does permit consideration of a Variance, a practical difficulty is required to support the Variance request. While the size of the property is a mitigating factor, the applicant does not appear to have presented a practical difficulty that is related to the land and unique to this property. The applicant is requesting relief from a limit on the size of accessory structure. Because of the size of the property, and since it is new construction, the applicant has maximum flexibility to design conforming structures. The applicant has presented the desire to recreate the large detached building at their current home. The stated purpose is to have a space for tools and space to make things. However, engaging in a hobby is not a condition related to the land, nor is it unique to this property. In this regard, the Variance appears to be self-created. The property appears able to accommodate a reasonable use, e.g. a single-family home with attached garage, without need for a Variance. Planning Report – Raarup December 19, 2017 Page 4 Also, the Variance raises concerns about the potential for the detached accessory building to be used for commercial or business purposes, which is contrary to the City Code standards on residential property. Granting of the Variance may not result in detrimental effects to the neighboring properties or the public because the size of the property mitigates some of the impacts of the Variance. There is, however, some concern about future use of the accessory structures for commercial purposes. While that may not be the applicant’s intent today, it is a consideration for the City in how future owners may view or use that space if it is built. APPLICANT’S PRACTICAL DIFFICULTIES The submitted narrative indicates that the accessory space could all be attached to the house. The applicant believes this would be less attractive aesthetically, as well as more costly. The applicant further states that they desire to build their dream house on the property, which includes the large detached building intended for use as a workshop. The applicant believes that other than size, the proposed building would be consistent with City ordinances and policies, and given the size of the property, the “planned square footage is not excessive . . . will be mostly hidden from the neighbors. . . [and] the essential character of the neighborhood will not be altered.” SUMMARY/CONCLUSION The applicant is requesting approval of a Variance to allow construction of a 1,500 s.f. detached accessory structure located at 3640 Elrene Road. The property is 2.9 acres in size and is zoned PD with the permitted use being single-family residential. The property is current undeveloped, and the applicant proposes to build the structure in conjunction with a new single-family home. The size of the property mitigates some of the concerns relative to setbacks and bulk, and the conceptual Site Plan shows increased side and rear yard setbacks. The Variance appears to be self-created as the vacant property could be put to a reasonable use without need for a Variance. However, the Applicant states that doing so would not be aesthetically attractive. Also, the proposed Variance appears to be contrary to the City Code, as it may result in a future owner’s use of the secluded, oversized structure for a commercial purpose resulting in an illegal home occupation. ACTION TO BE CONSIDERED To approve a Variance of 924 s.f. to allow a 30’ x 50’, 1,500 s.f. accessory structure at 3640 Elrene Road. If approved, the following conditions shall apply: Planning Report – Raarup December 19, 2017 Page 5 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The detached accessory building shall provide increased side and rear setbacks, consistent with the submitted Site Plan received by the City November 13, 2017. 3. The detached accessory building shall be subject to all other construction and design standards for accessory building outlined in Section 11.40, Subd. 5 of the City Code relative to height, roof style, finish materials, building permit, etc. Agenda Information Memo December 19, 2017 Eagan City Council Meeting PUBLIC HEARINGS B. Comcast Cable Television Franchise Agreement and Ordinance . Action To Be Considered: No action will be taken at the December 19 meeting because the hearing has had to be rescheduled until February 5, 2018. Facts:  As noted in Consent Agenda item U, the public hearing originally scheduled for tonight has had to be rescheduled to February 5, 2018. .  That is a Monday night, instead of the normal Tuesday, because of precinct caucuses.  If anyone is here for this item, the Mayor may wish to note following adoption of the Consent Agenda that the item has been postponed until February 5..  Staff apologize for any inconvenience, but a final proposed ordinance and franchise was not completed in time for tonight ’s meeting. Attachments: (0) FROMME CT T HAMESCIR PROMONTORY PL RI DGEWOODDRS O UTHHILLS DR. SOUTHHILLS CTSOUTH HILLS STONEWOOD RD ELRENE ROADWINDTREEDR.WINDTREECIRSTONEWO O D R D S T O NEWOODCT BRENTWOODLN RIDGEWOOD DRWINDTREEDRW IN D T R E E K N O L L WESCOTT ROAD BECKER ROAD ELRENEROADDODDROADH ID D E N M E A D OWTR BRIDGEWATERDRMILLRUNMILL RUN CIR ELRENEROADMILLRUNLNBRIDLERID GEMIL L R U N PATHBRI DLE RDG RDB R ID L E R D G R D WORC H EST ER DRBAYBERRYLNSOUTHHILLSLN. Q U AILRIDGERD HUNTERSOVLKBRIDGE WATER D RB R I D L E R I D G ERDBRIDLE RDG RDSADDLE WOODDRIVE BRIDLERIDGERDBRIDLE RDG CIR BRIDLE RDG RD CHATHAMR D STONEBR I DGEDRNNORT HB RIDGECT FAIRHAVENRDSTONEBRIDGE DR N BROC K T O NCURVEB R O C K T O N CIR WORCHESTERDRIVEW O RCHESTER CIRLINDENLNLIN D ENCTGREATOAKSPLWOODL A N D TRAIL ARBOR CT G REAT O AKSLN EL RENE ROADTRAIL CT TRAILS END RDTRAILS END RD IVY CTIVY L A N E WOODLANDTR AILSUNWOODTRAIL RIDGEWOO D D R WOODLAND COURT WESCOTT HI L L S DR. CT RD CAMP T O NC T WESCOTTSQUARE MIKE COLLINS DRKNOLLWOODCTNORTH RIDGE DRSUNCREST CT WESCOTTHIL L S D R SUNW O O D C TELRENEROADG R E A T O A K S C IR EL RENEC T SOUTH HILLS WAY W INDTREE CTROLLINGHILLS DR KUTOFFCTGREAT OAKS TRAIL OVERLOOK PL WESCOTT ROAD BI G TI MBE RTRAILOVERLOOK CTHY LANDCT WOODCL I FF CTG OVERNCIRCLEWILD ROSE CT THORWOOD CTWOLFBERRY CTEL RENE ROADELRENEROADELRENE ROADBASSW OOD LANETANGLEW OODCTC O .R D .N O .28(Y A N K E E DOODLE RD.) CO. HWY. NO. 28 (YANKEE DOODLE RD.)BRIARWOODLN.BETTY LN S T A T E T R U N K H WY . N O1 4 9 Bur Oaks Park BridleRidge Park ThresherFields Park MuellerFarm Park WescottCommons Park WescottStationPark WanderingWalk Park Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yanke e Doodle Rd Lone Oak Rd Map Area Extent Project Name: Raarup - 3640 Elrene Rd.Request: VarianceCase No.: 13-VA-08-11-17 Subject Site El r e ne Roa dW in d tr e e D r iv e G reat O aks C irc leEl r e ne Roa d200 0100 Feet ´This map is for reference use only. This is not a survey and is not indtended to be used as one. Aerial photo-Spring 2016 Project: R aarup - 3640 Elrene Rd.Request: VarianceCase N o.: 13-VA-08-11-17 Sheet1 of 1Proposed House/Pool/Out Building Exhibit for: CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS 2422 Enterprise Drive Mendota Heights, MN 55120 (651) 681-1914 www.pioneereng.comFax: 681-9488 Drawn by: Cad File: Folder #: MTW 116299-HOUSE EXHIBIT GOVEN DOYLE VENTURES, LLC8032 Agenda Information Memo  December 19, 2017, Eagan City Council Meeting      PUBLIC HEARING    C. 2018 Fee Schedule    Action To Be Considered:    To close the public hearing and adopt a resolution approving the 2018 Fee Schedule  establishing fees for various City services, supplies and materials.    Required Vote For Approval:       Majority of Councilmembers present    Facts:     Per Minnesota Statutes 462.353, the adoption of a fee schedule requires  publication at least 10 days prior to a public hearing as the fee schedule includes  planning and zoning permit fees.  The notice was published on December 8.    Fees are reviewed annually by staff.  Fee increases are proposed by the  departments charging the fee.  Proposed increases are reviewed for propriety  and compiled for presentation to the Council by the Assistant Finance Director.    Attachments:  (4)     PHC‐1 Summary of notable changes for 2018, referencing the fee schedule page  numbers   PHC‐2 Resolution adopting the 2018 Fee Schedule   PHC‐3 Copy of the existing 2017 Fee Schedule marked up with proposed changes  for 2018   PHC‐4 Metro Utility Rate Survey Results      2018 Fee Schedule Summary of Notable Proposed Changes December 19, 2017 Page 2 The Prescribed grazing permit fees were approved by the City Council in late 2017 and are being added in the 2018 fee schedule Page 4 The proposed Development review fees are set to recover costs of development services. The proposed rates are needed as rates have not been increased dating back to prior to 2010. Page 5 The Small Wireless Facility rates are new and are a result of new state statute requirements. Page 7 The Tree mitigation fee is proposed to increase to account for increased material and labor costs. Page 7 The Advisory Park & Rec. Commission recommends no changes to the Parkland Dedication fees. Further evaluation of the fees and structure will occur in 2018 for the 2019 Fee Schedule. Page 11 Trunk and connection rates are proposed to increase 3.67% per our customary use of the Engineering News Review construction inflation index. Page 12 Staff updates the City’s 20 year Utility Rate study model annually for capital and operating needs for each respective utility operation. The updated model results in the following proposed rate adjustments:  Water – 5% increase is proposed for the base rate while the conservation rate is proposed to increase 5% similarly to maintain the 25% differential recommended by the DNR.  Sanitary sewer – 3.15% increase in volume rate from $3.50 to $3.60/thousand gal; fixed rate is increased from $1.81 to $1.86.  Street lighting – 3.5% increase  Storm drainage/Water Quality – 1.74% increase. The monthly utility bill for all utilities—water, sanitary sewer, street lighting, storm drainage— for a typical household that uses 20,000 gallons of water in the winter will increase $ 1.47 from $45.36 to $46.83, a 3.24% overall increase. Page 13 Temporary Construction hydrant meter deposits are proposed to increase as a result of increased costs to replace water meters and backflow. Page 15 Street assessment rates are increased 3.67% per our customary use of the Engineering News Review construction inflation index. Page 16 Generally, Parks & Recreation fees are proposed to increase roughly 2% to account for inflationary costs. Page 18 A separate rate for Cardio Bay is proposed in the Fee Schedule to increase from $5 to $7. 2018 will the third year of the program and the fee was omitted on the schedule in past years. Page 18 Civic Arena floor/ice hourly rates are proposed to increase $5. The ice rates are considered competitive in comparison to nearby communities. Page 19 The outdoor special event fee is new in 2018 due to increased interest in vendors hosting events in Central Park. The fee was calculated to include all outdoor amenities and supplements the rental of The Oaks. Page 20 The Kid’s Kare rental space will be eliminated to accommodate the Parks and Recreations staff moving from City to the Eagan Community Center. Page 22 The contractual security rates are being adjusted to recover officer wages and benefits from the entities who hire the officers for contractual security. Page 25 The proposed Staff rates are set to recover costs for services performed. These are based on wages, benefits and other overhead costs. Rates have not been adjusted in a few years. Page 25 City Attorney Rates are increased per agreement with Dougherty, Molenda, Solfest & Bauer P.A. Page 27 Antennae fees are proposed to increase 6% based current contract language. RESOLUTION CITY OF EAGAN APPROVING THE 2018 FEE SCHEDULE WHEREAS, various sections of the City Code provide for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user related costs through fees and reimbursement; and NOW THEREFORE, BE IT RESOLVED, that the fees as listed in the attached shall be effective immediately: CITY OF EAGAN CITY COUNCIL By:_______________________ Its Mayor Attest:_______________________ Its Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: December 19, 2017 CERTIFICATION I, Christina Scipioni, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 19th day of December, 2017. ____________________________ Christina Scipioni, City Clerk Approved by the City Council at its December 619, 20167 meeting. Fees are effective January 1, 20178. Table of Contents Page Licenses and Permits Alcohol ....................................................................................................................... 1 Other .......................................................................................................................... 2 Tobacco and Liquor License Violations ..................................................................... 3 Development Review .............................................................................................................. 4 Construction-related and Right-of-Way Permits ..................................................................... 5 Escrow Deposits ..................................................................................................................... 5 Other Development-related Charges Park, Trail, Water Quality Dedication ........................................................................ 7 Tree Mitigation/Replacement ..................................................................................... 7 Inspections Fees/Permits Building Permits ......................................................................................................... 8 Mechanical Permits ................................................................................................... 8 Plumbing Permits ...................................................................................................... 9 Fire Suppression and Fireworks Permits .................................................................. 9 Other Inspections ...................................................................................................... 9 State Surcharge ....................................................................................................... 10 Utilities Fees/Charges Connection/Availability Charges .............................................................................. 11 User Rates ............................................................................................................... 12 Other Utilities Fees .................................................................................................. 13 Water Meters ........................................................................................................... 14 Street and Trail Special Assessment Rates ......................................................................... 15 Other Assessment-related Charges ..................................................................................... 15 Parks and Recreation Charges ............................................................................................ 16 Facility Fees ............................................................................................................. 16 Cascade Bay Fees .................................................................................................. 18 Civic Arena Fees ..................................................................................................... 18 Community Center Fees .......................................................................................... 19 Wetland Conservation Application Fees .............................................................................. 21 Police Department Charges ................................................................................................. 22 Fire Department Charges ..................................................................................................... 23 Equipment Rates .................................................................................................................. 24 Staff and City Attorney Rates ............................................................................................... 25 Miscellaneous Fees/Charges ............................................................................................... 26 Summary of Connection Charges ........................................................................................ 29 20178 Fee Schedule 1 ALCOHOL LICENSES AND PERMITS Fee Acct Code Beer Application and investigation $ 500.00 (1) 1101.4239 Off-sale license 100.00 0401.4055 On-sale license 450.00 0401.4055 Temporary license 25.00 0401.4055 Liquor Application and investigation 500.00 (2) 1101.4239 Off-sale license 200.00 0401.4055 On-sale license “ Annual sales < $275,000 5,300.00 “ Sales $275,000-550,000 6,300.00 “ Sales > $550,000 7,300.00 “ Sunday license 200.00 “ On-sale club license < 200 club members 300.00 0401.4055 201-500 club members 500.00 “ 501-1,000 club members 650.00 “ 1,001-2,000 club members 800.00 “ 2,001-4,000 club members 1,000.00 “ 4,001-6,000 club members 2,000.00 “ > 6,000 club members 3,000.00 “ Temporary (up to 3 days) 150.00 “ Wine Application and investigation 500.00 (1) 1101.4239 On-sale license 1,900.00 0401.4055 Sunday license 100.00 0401.4055 Daily consumption and display 25.00 0401.4055 Annual consumption and display 300.00 “ Daily sports or convention 50.00 “ Annual sports or convention 600.00 “ Duplicate license 5.00 0401.4230 Change in managers 300.00 1101.4239 Other Taproom On-Sale 600.00 0401.4055 Brewer Off-Sale 200.00 “ Brewer Off-Sale Sunday 50.00 “ Temporary On-Sale Brewer 150.00 “ Cocktail Room On-Sale 600.00 “ Microdistillery Off-Sale 200.00 “ Temporary On-Sale Cocktail Room 150.00 “ ____________ (1) When wine and beer licenses are applied for by the same applicant, the total maximum application and investigation fee is $500.00. (Acct code 9001.2248) (2) Also requires additional fee of $200/person or entity beyond five having an interest in the proposed licensed establishment. A $1,000 escrow for up to five applicants residing outside of the state is required, plus $200/person beyond five with an interest. 20178 Fee Schedule 2 OTHER LICENSES AND PERMITS Fee Acct Code Adult establishments: Investigation $ 300.00 Requires $1,000 escrow 1101.4239 Annual license 5,000.00 0401.4067 Adult companionship/escort service provider: Investigation 300.00 Requires $1,000 escrow 1101.4239 Annual license (one license included w/ 850.00 0401.4067 adult establishment license) Beekeeping permit (initial application) 50.00 0401.4118 Annual renewal 25.00 “ Chicken permit (initial application) 50.00 0401.4116 Annual renewal 25.00 “ Prescribed grazing permit (initial application) 50.00 0401.4118 Renewal 25.00 0401.4116 Contractor’s license - Plumbing MN Dept. of Health Bond & Ins. Cert. OR ($25,000), and MN Master Plumbers Cert. Sewer and Water Unlicensed ABC, LECET, or MUCA Pipelayer Training Certification & MN Dept. of Health Contractor Bond Certificate ($25,000) Dance hall - initial investigation 300.00 1101.4239 Dance hall - annual permit 300.00 0401.4112 Dance, public - single event 50.00 “ Dangerous dog registration Registration, sign, and tag (lifetime of dog) 100.00 1101.4061 Dog license (2-year) * 20.00 1101.4061 * Dog licenses purchased in the second year of the two-year period are $20.00; fee is not prorated. Duplicate dog tag 2.00 1101.4061 Gambling - investigation 250.00 1101.4239 Golf cart, motorized permit 25.00 0401.4114 Hunting, bow permit - resident 10.00 1101.4120 Hunting, bow permit - non-resident 25.00 “ Indoor Firearms Shooting Range License 500.00 0401.4069 Application/Investigation 500.00 1101.4239 Out-of-state App Escrow 1,000.00 “ Change of Manager 300.00 “ Kennel permit - initial 100.00 0401.4060 Kennel permit - renewal 50.00 0401.4060 Massage therapy establishment - investigation $ 300.00 includes 1 therapist license 1101.4239 Massage therapy establishment - license 300.00 includes 1 therapist license 0401.4064 Massage therapist - investigation 100.00 1101.4239 Massage therapist - license 25.00 0401.4064 20178 Fee Schedule 3 OTHER LICENSES AND PERMITS (cont’d) Fee Acct Code Paintball facility - investigation 50.00 1101.4239 Paintball facility - license 150.00 0401.4070 Pawn shop - investigation 850.00 per owner 1101.4239 Pawn shop - license 12,000.00 0401.4065 Pet shop license - initial 100.00 Pet shop license - renewal 50.00 0401.4063 Pigeon 50.00 0401.4120 Rubbish hauler - commercial, residential, 0401.4059 recycling only, or construction/demolition “ debris: 1st truck 100.00 “ Each additional truck 60.00 “ Shows (circus, carnival) - investigation 50.00 1101.4239 Shows - license 25.00 0401.4120 Solicitor/peddler/transient merchant 100.00 1101.4239 Special events permit : Application fee for established route 150.00 0401.4098 Application fee for new route 250.00 0401.4098 Damage/clean-up fee deposit 300.00 City services/resource escrow 125% of estimated cost for required 9001.2246 City services/resources Tobacco sales-investigation 100.00 Tobacco sales license 200.00 0401.4057 Tree contractor license 25.00 0401.4058 Utility Task Vehicle Permit 25.00 0401.4117 TOBACCO LICENSE VIOLATIONS Licensee: First violation at licensed premise 75.00 1101.4233 Second violation within 24 months of first violation at licensed premise 200.00 “ Third and subsequent violations within a 24-month period at licensed premise 250.00 “ Other individuals: 50.00 “ LIQUOR LICENSE VIOLATIONS: Licensee: First violation at licensed premise 500.00 1101.4241 Second violation within 24 months of first violation 1,000.00 “ Third violation within 24 months of first violation 1,500.00 plus seven (7)-day suspension of license Fourth and subsequent violations 2,000.00 plus thirty (30)-day suspension of license within 36 months of first violation 20178 Fee Schedule 4 DEVELOPMENT REVIEW For the charges below that require escrow deposits, refer to p.6 for the amount. Application Type Fee Escrow required? Acct Code Comprehensive Plan Amendment $ 500.00 Yes 0720.4207 Conditional Use Permit (CUP) * 350.00 400.00 Yes 0720.4095 Shoreland Conditional Use Permit (CUP) 350.00 400.00 Yes 0720.4095 Final Planned Development 350.00 400.00 Yes 0720.4206 Final Plat 250.00 Yes 0720.4206 Final Subdivision 250.00 Yes 0720.4206 plus 3.00/lot Interim Use Permit (IUP) * 250.00 300.00 Yes 0720.4095 Planned Development - annual review 100.00 No 0720.4223 Planned Development Amendment 250.00 350.00 Yes 0720.4207 (separate from rezoning) Preliminary Planned Development 500.00 550.00 Yes 0720.4206 Preliminary Subdivision * 450.00 Yes 0720.4206 Mailing labels 1.50 per mailing address 0720.4230 and Housing Improvement District mailings Rezoning * 350.00 Yes 0720.4207 Site plan review 150.00 Yes 0720.4223 Variance - residential * 400.00 Yes 0720.4205 Variance - non-residential * 500.00 Yes “ Lot combination agreement 200.00 0720.4206 Vacation proceedings 400.00 plus out-of-pocket City costs on 0720.4220 replacement easements and/or transfer of property if handled outside normal subdiv. process Industrial revenue bond and multi- 1,000.00 plus out-of-pocket City costs 9113.4211 family housing bond application (Escrow required) 9113.4224 Public financing 1,000.00 plus out-of-pocket City costs xxxx.4229 Assistance application (TIF, State program, etc.) (Escrow required) _____________ * Application to appeal is 50% of original fee. NOTE: Rezoning, Preliminary and Final Planned Developments, CUPs and IUPs do not require additional escrow if incorporated with subdivision application. 20178 Fee Schedule 5 Fee Acct Code CONSTRUCTION-RELATED PERMITS Grading/excavation If preliminary platted: < 1 acre 300.00 2010.4094 1-5 acres 500.00 “ 5+ acres 700.00 “ If not preliminary platted: 0-5 acres 300.00 “ each additional acre over 5 50.00 (800.00 maximum) “ Renewal 200.00 “ RIGHT-OF-WAY (ROW) PERMIT & MANAGEMENT FEES ROW registration fee 40.00 2010.4102 ROW excavation/installation permit up to 1,000 feet 220.00 “ ROW excavation/installation (> 1,000 feet) .20 per foot a warranty bond or security deposit may be required* Winter ROW excavation surcharge (Dec 1–Mar 31) 100.00 To be determined by City Engineer “ ROW excavation/installation fee (joint trench) 90.00 “ Obstruction permit 50.00 “ Private improvement in ROW (e.g. mailbox, driveway) Residential 20.00 plus financial security to be determined by City Engineer Commercial 220.00 for a period to be determined by City Engineer If maintenance agreement is required 400.00 “ Small Wireless Facility (city structure collocation) Rental fee 150.00 per year 2010.4102 Maintenance fee 25.00 per year “ Electric Service fee 73.00 per mo/radio node <=100 max watts “ Electric Service fee 182.00 per mo/radio node > 100 max watts “ * Security deposit to be calculated by Engineering Department ESCROW DEPOSITS The City requires the following escrow deposits. The amounts represent initial deposits, not actual charges. Additional deposits may be required as City costs are incurred and unused escrow is returned to the applicant. Initial Escrow Deposit Acct Code Preliminary Subdivision application OR $ 2,500.00 single-family < 10 acres 9001.2245 Preliminary Planned Development OR 5,000.00 single-family > 10 acres “ Comprehensive Plan Amendment 4,500.00 C/I and townhomes/multiples “ < 20 acres 9,000.00 C/I and townhomes/multiples “ > 20 acres Final Planned Development 3,000.00 “ Planned Development Amendment 1,500.00 “ Final Plat 800.00 “ Final Subdivision application - 1-3 lots 2,000.00 “ Final Subdivision application - 4 or more lots 4,000.00 “ 20178 Fee Schedule 6 ESCROW DEPOSITS (cont’d) Initial Escrow Deposit Acct Code Contract management < $150,000 estimated construction costs 12% of costs 5,000.00 minimum 9001.2245 $150,001-$500,000 estimated construction costs 9% of costs 15,000.00 minimum “ > $500,000 estimated construction costs 5% of costs 30,000.00 minimum “ Conditional use permit 500.00 Residential 9001.2245 (Not required if subdivision escrow has 1,000.00 Commercial been collected as part of same application.) Shoreland CUP escrow 1,500.00 9001.2245 Interim use permit - when site plan is involved 500.00 Residential 9001.2245 (Not required if subdivision escrow has 1,000.00 Commercial been collected as part of same application.) Rezoning 500.00 Residential 9001.2245 (Not required if subdivision escrow has 1,000.00 Commercial been collected as part of same application.) Site Plan Review 500.00 9001.2245 Variance - residential 300.00 “ Variance - non-residential 500.00 “ Public financing assistance 10,000.00 9001.2245 Request for release of development documents Determined on case-by-case basis 9001.2245 Impervious Surface Mitigation Inspection 500.00 Single-family 9001.2245 Stormwater Management System Performance Security Disturbed Area (acres) 0 – 0.22 (less than 10,000 sf) 3,000 9001.2245 0.23 – 0.50 (equiv. to ~10,000 – 22,000 sf) 7,000 “ 0.51 – 0.75 (equiv. to ~22,001 – 33,000 sf) 10,000 “ 0.76 – 1.0 (equiv. to ~33,000 – 43,560 sf) 13,000 “ Greater than one acre – per square foot of disturbed area Round to nearest $1,000 (max. $35,000) 0.30 “ 20178 Fee Schedule 7 OTHER DEVELOPMENT-RELATED CHARGES Fee Acct Code Parkland dedication: Single-family $3,579.00 per unit 9328.4670 Duplex 3,526.00 per unit “ Townhouse/Quad 3,742.00 per unit “ Apartments/Multiple 3,475.00 per unit “ Commercial (post-1/1/83) 939.00 per 1,000 ft2 of bldg. “ Industrial (post-1/1/83) 255.00 per 1,000 ft2 of bldg. “ Commercial/Industrial (pre-1/1/83) 2,834.00 per net acre “ Trailway dedication: Commercial/Industrial /Public Facility 1,289.00 per net acre 9375.4671 Residential 258.00 per unit 9375.4671 Water quality dedication: Water quality dedication fee is equal to the sum of: (1) the cost of the area of a water quality treatment pond using the per-acre land values below; and (2) the cost of the volume of that pond using the excavation rate below. Dedication fees apply in lieu of or in addition to construction or use of an actual treatment pond. Per-acre land values: Single-family 91,595.00 6501.4672 Duplex 90,185.00 “ Townhome 151,378.00 “ Apartments, Schools & Churches 160,627.00 “ Commercial 103,390.00 “ Industrial 88,680.00 “ Excavation rate 16.00 per cubic yard “ Tree mitigation/replacement: Refer to City Code section 11.10, subd. 15.1 for calculation. Individual trees 120.00 160.00 per diameter inch 9001.2120 Woodland areas 1.20 1.60 per sq. ft. of woodland 9001.2120 20178 Fee Schedule 8 INSPECTION FEES/PERMITS Building permits: Building permit fees are based on the League of Minnesota Cities Fee Table. Permits are issued to specific lots. There is a State surcharge on all permits; the surcharge fee schedule is on page 11. The following connection and availability charges are also collected with single-family building permit fees: Fee Acct Code Sewer availability charge (SAC) - Met. Council— Environmental Services $2,485.00 9220.2275 Sewer availability charge - City 110.00 see page 11 9376.4681 Water supply and storage - City see page 11 6101.4680 Water meter (3/4”) see page 13 6101.4509 Treatment plant charge see page 11 6101.4685 Building permit valuation < $500 40.00 0801.4085 501-2,000 40.00 plus 2.25 / $100 valuation* > $500 “ 2,001-25,000 73.75 plus 14.75/ $1,000 valuation* > $2,000 “ 25,001-50,000 413.00 plus 10.75/ $1,000 valuation* > $25,000 “ 50,001-100,000 681.75 plus 7.50/ $1,000 valuation* > $50,000 “ 100,001-500,000 1,056.75 plus 6.00/ $1,000 valuation* > $100,000 “ 500,001-1,000,000 3,456.75 plus 5.00/ $1,000 valuation* > $500,000 “ > 1,000,000 5,956.75 plus 4.00/ $1,000 valuation* > $1,000,000 “ Building permits for selected work at existing residences:  Fireplace/fireplace stove, (based on $3,000 valuation) 88.50 0801.4085  Residential lower level finishes, Based on valuation ($2,000 minimum) 0801.4085 decks, egress windows with new opening, and Subject to plan review fee Windows/door replacement (1 opening) 40.00 (Based on $500 valuation) 0801.4085  Garage door replacement or Windows/door replacement (1 opening) 62.50 (Based on $1,500 valuation) 0801.4085  Re-roof, siding, windows, including egress (based on fixed valuation of $4,000 per work type and per unit for 1- and 2-unit buildings): $4,000 valuation 103.25 0801.4085 $8,000 valuation 162.25 “ $12,000 valuation 211.25 “ Mechanical permits: The Inspections Department must verify the classification of each multiple-residence dwelling to determine the appropriate permit type. Fee Acct Code Residential (1-2 family, townhomes, condominiums) New construction $99.00 per dwelling unit 0801.4088 Modification/alteration (e.g., furnace, A/C, air exchange) 59.00 “ (Permit not required for lower-level ductwork alterations.) Supplementary furnace 59.00 per dwelling unit “ Commercial/Industrial/Apartment buildings HVAC 1% of contract price ($60.00 minimum) 0801.4088 Process piping systems 59.00 0801.4088 Underground tank installation/removal 74.00 0801.4088 * or fraction thereof 20178 Fee Schedule 9 INSPECTION FEES/PERMITS (cont’d) Fee Acct Code Plumbing permits: The Inspections Department must verify the classification of each multiple-residence dwelling to determine the appropriate permit type. Residential (1-2 family, townhomes, condominiums) New construction 99.00 per dwelling unit 0801.4087 Modifications that alter living area 59.00 “ Add/replace softener, water heater 59.00 “ Private sewage disposal system 453.00 9001.2276 Abandonment of private sewage disposal system 59.00 0801.4093 Turnaround 59.00 0801.4087 Reduced pressure zone (RPZ) backflow preventer 59.00 “ Lawn irrigation system 59.00 “ Commercial/Industrial/Apartment buildings All plumbing 1% of contract price ($60.00 minimum) 0801.4087 PVB/RPZ - new/repair/rebuild/remove 59.00 per building 0801.4087 Landscape guarantee 7,500.00 9001.2257 Fire Suppression and Fire - Alarm Permits: Residential (1-2 family) New Construction 99.00 per dwelling unit 0801.4096 Commercial/Industrial/Apartment buildings Fire Suppression 1 % of contract price ($60.00 minimum) 0801.4096 Fire Alarm Fireworks Permits: Sales and Storage - outdoor 418.00 (includes tent) 0801.4097 Sales and Storage - all other 104.00 “ Pyrotechnic Special Effects Displays 104.00 “ Other building inspections fees: Electrical permits Issued by the State Plan review 65% of building permit fee 0801.4222 Demolition permit $94.00 0801.4093 Day Care inspection 50.00 1221.4216 Interagency-required inspection 59.00 1221.4216 Minnesota Department of Health inspection 59.00 0801.4093 Moving permit - building 94.00 + cost of damage/repairs; 0801.4093 $2,000 escrow required. 9001.2257 Outdoor electronic sound system/audio after 10 p.m. 75.00 0720.4115 20178 Fee Schedule 10 INSPECTION FEES/PERMITS (cont’d) Fee Acct Code Tents and membrane structures>200 sq. ft., canopies >400 sq. ft., greenhouses, pylon signs >7’ tall 94.00 0801.4085 Tent/Greenhouse/Pylon Plan Review 40.00 0720.4085 Outdoor Food Sales 25.00 0720.4085 Cultural/Entertainment Events 25.00 0720.4085 Drain Tile 94.00 0801.4085 Drain Tile Plan Review 40.00 0720.4085 Salon Owner Change inspection 59.00 0801.4085 Sign permit (excludes temporary signs) 2.50 per square foot 0720.4089 (minimum fee $60) Pylon sign footing inspection permit (in addition to sign permit fee 134.00 0801.4085 Temporary sign permit (up to 10 days in a 60-day period) 25.00 0720.4089 Sign permit - investigation fee (applies when work Double sign permit fee 0720.4089 commences before permit issuance) Wind energy, radio and TV tower permit Based on value—see building permits 0801.4092 Building permit investigation fee 50% of plan review fee 0801.4085 (applies to approved permits abandoned by applicant) Building/Plumbing/Mechanical permit investigation fee Double the base fee permits, p.9 (applies when work commences prior to permit issuance) Lot transfer or address change fee 50.00 0720.4222 Re-inspection fee 50.00 per hr. – 1 hr. minimum 0801.4242 After-hours/weekend inspection fee 50.00 per hr. – 2 hr. minimum 0801.4242 Permit refunding fee 50.00 permits, pp. 8,9 State of MN contractor license verification 5.00 0201.4230 Street name change application 100.00 + out-of-pocket City costs 0201.4230 State surcharge The State of Minnesota requires the following permit surcharges to be collected by the City and remitted to the State. Fee Acct Code Value-based permits: < $1,000,000 valuation .0005 x valuation 1,000,001-2,000,000 500 + .0004 x (valuation – 1,000,000) 9001.2195 2,000,001-3,000,000 900 + .0003 x (valuation – 2,000,000) “ 3,000,001-4,000,000 1,200 + .0002 x (valuation – 3,000,000) “ 4,000,001-5,000,000 1,400 + .0001 x (valuation – 4,000,000) “ > 5,000,000 1,500 + .00005 x (valuation – 5,000,000) “ Fixed-fee permits: Permit amount < 1,000 1.00 20178 Fee Schedule 11 UTILITIES FEES—CONNECTION/AVAILABILITY CHARGES Trunk charges: Fee Acct Code Sanitary sewer oversize (for assessment purposes) Un-platted and platted non-residential $ 3,183.50 3,300.20 per acre 9376.4611 Platted residential 1,546.60 1,603.30 per lot 9376.4611 Water main oversize Un-platted and platted non-residential 3,361.20 3,484,.40 per acre 9376.4611 Platted residential 1,613.30 1,672.40 per lot 9376.4611 Storm sewer oversize Single-family .10 per sq. ft. 9376.4611 Multi-family .20 per sq. ft. “ Non-residential .20 per sq. ft. “ Lateral charges: Sanitary sewer 76.00 78.80 per centerline foot 9376.4611 Water main Single-family 76.70 79.50 per centerline foot 9376.4611 Multi-family and non-residential 96.90 100.50 per centerline foot 9376.4611 Storm sewer (based on pipe at 15’ depth) 12” storm sewer 83.40 86.50 per centerline foot 9376.4611 15” storm sewer 86.30 89.50 per centerline foot “ 18” storm sewer 92.70 96.10 per centerline foot “ 21” storm sewer 99.50 103.10 per centerline foot “ 24” storm sewer 113.70 117.90 per centerline foot “ Service Charges: Sanitary Sewer - 4” service 928.30 962.30 per service 9376.4533 Sanitary Sewer - 8” stub 2,133.50 2,211.70 per stub 9376.4533 Water - 1” service 1,037.10 1,075.10 per service 9376.4508 Water - 6” stub 3,572.40 3,703.40 per stub 9376.4508 Sanitary sewer availability (SAC): MCES portion - all property types 2,485.00 per SAC unit * 9220.2275 City portion - all property types 110.00 114.00 per SAC unit * 9376.4681 Sanitary Sewer Trunk Connection Charge (SCC): 1-5 SAC units 1,980.50 2,053.10 per SAC unit * 9376.4611 6-10 SAC units 9,904.90 10,268.00 plus 445.00 513.30 per SAC unit over 5* 9376.4611 11+ SAC units 12,387.30 12,841.40 plus 178.00 205.30 per SAC unit over 10* 9376.4611 Water supply and storage: Residential 1,435.50 1,488.10 per SAC unit * 6101.4680 Non-residential 5,320.20 5,515.20 per acre “ Treatment plant: All property types 891.80 924.50 per SAC unit * 6101.4685 Direct connection to MCES Interceptor - application fee (not a City fee) 1,000.00 per connection * SAC units are determined by Metropolitan Council-Environmental Services (MCES). 20178 Fee Schedule 12 UTILITIES FEES—USER RATES Fee Acct Code Sanitary sewer Residential and Commercial/Industrial (Usage is based on lower of winter quarter and current quarter water usage) Administrative fee 1.81 1.86 per bill 6201.4530 All usage (min 3,000 gal/qtr) 3.50 3.60 per 1,000 gallons “ Sewer-only (no water connection) 71.81 73.86 per quarter “ Manual reading/billing fee - deduct meters 10.00 per meter, per read “ Water Residential and Commercial/Industrial Administrative fee 3.43 3.60 per bill 6101.4505 Domestic/Potable usage Winter quarter; all usage 1.66 1.74 per 1,000 gallons “ All other quarters: Usage up to amount used in prior winter quarter 1.66 1.74 per 1,000 gallons Usage in excess of amt. used in prior winter qtr. 2.07 2.16 per 1,000 gallons Lawn & Irrigation usage if separately metered 2.07 2.16 per 1,000 gallons “ Hydrant/construction meter - minimum 5.72 6.00 per day “ Storm water drainage R1 (single-family) and R2 (duplex) properties 16.76 17.04 per REF/qtr 6401.4540 R3 (townhome) properties 10.39 10.56 per REF/qtr “ R4 (apartment) properties 23.51 23.91 per REF/qtr “ Office/Retail/Business Park 19.88 20.22 per REF/qtr “ Public/Quasi-Public 22.89 23.28 per REF/qtr “ Street/signal lighting Neighborhood lights Single-family, twin homes (R1/R2) 6.78 7.02 per qtr/lot 6301.4550 Townhomes (R3) 5.44 5.64 per qtr/unit “ Multiple residential 11.88 12.30 per qtr/account “ Non-continuous 8.02 8.31 per qtr/acre “ Continuous (per LF basis) 0.18 per qtr/LF “ Continuous (per acre basis) 15.33 15.87 per qtr/acre “ Individual lights 100 WHPS 48.21 49.89 per light/qtr “ 150 WHPS 69.87 72.33 per light/qtr “ 200 WHPS 61.50 63.66 per light/qtr “ 250 WHPS 77.79 80.52 per light/qtr “ Community and signal lights R1/R2 2.50 2.58 per unit/qtr “ R3 2.02 2.10 per unit/qtr “ R4 1.48 1.53 per unit/qtr . “ Non-residential 10.14 10.50 per unit/qtr “ 20178 Fee Schedule 13 UTILITIES FEES—OTHER Fee Acct Code Clear water discharge surcharges: Inspection not completed – single-family $ 150.00 per month 6201.4534 Inspection not completed – non-single-family 500.00 per month 6201.4534 Correction not made – single-family 150.00 per month 6201.4535 Correction not made – non-single-family 500.00 per month 6201.4535 Prohibited reconnection made – single-family 300.00 per month Prohibited reconnection made – non-single-family 1,000.00 per month Water turn-on or shut-off (Service fee – per each trip) 65.00 (7am – 3pm) 6101.4512 Water meter removal or installation – inspection only (Service Fee – per each trip) 65.00 (7am – 3pm) 6101.4512 Utility bill late charge 1.5% per month on 6101.4506 unpaid balance Certification fee on delinquent utility bills 25.00 per parcel xxxx.4612 Sewer permit - new or repair of existing 65.00 6201.4532 Water permit - new or repair of existing 65.00 6101.4507 Temporary construction hydrant meters (6 month max) Permit fee 65.00 per month, 3-month 6101.4521 Hydrant damage deposit 265.00 deposit required 9220.2254 5/8” meter damage deposit 215.00 9220.2254 3” meter damage deposit 2,700.00 2,760.00 “ 3” backflow preventer & cart damage deposit 2,300.00 “ Trip fee (if required) 65.00 0801.4242 ¾” backflow preventer deposit 75.00 9220.2254 Scheduled after-hours work Call out - 2.5 hour minimum OT labor rate plus 15% admin fee to max admin of 60.00 Extended day OT labor rate plus 15% admin fee Meter Fee (for non-use type meters to recover meter replacement cost) Fire 3.00 per month 6101.4242 Irrigation (when active) 3.00 per month 6101.4242 Meter testing (charged only if meter tests correct) 5/8” through 1” 135.00 6101.4242 1 ¼” through 2” 165.00 6101.4242 All other sizes Contract cost plus 15% Private hydrants Inspection 36.00 6101.4242 Maintenance/flushing 65.00 “ Repair Time and material plus 15% “ Utilities customer list Electronic transmission, weekly new customer list 51.00 per year 0501.4230 20178 Fee Schedule 14 UTILITIES FEES—WATER METERS Fee Acct Code Water meters (includes copperhorn/strainer, remote wire, and touch-pad meter) ¾” meter 290.00 6101.4509 1” meter 370.00 “ 1 ½” meter 720.00 “ 2” meter 2,260.00 “ 3” meter 2,760.00 “ 4” meter 4,470.00 “ 6” meter 7,280.00 “ Replacement remote wire (over 50’) 0.23 per foot “ Replacement outside touch-pad meter 26.00 “ #2 copperhorns only 70.00 “ Meter strainers only 2” strainer 500.00 “ 3” strainer 640.00 “ 4” strainer 980.00 “ 6” strainer 1220.00 “ Radio meter read sending unit over Touchpad 190.00 6101.4509 Radio meter read sending unit 190.00 6101.4509 Driveway covers for water service shutoff valve 95.00 6101.4509 Cross-Connection surcharges: Inspection not completed – single-family $ 150.00 per month 6201.4534 Inspection not completed – non-single-family 500.00 per month 6201.4534 Correction not made – single-family 150.00 per month 6201.4535 Correction not made – non-single-family 500.00 per month 6201.4535 Prohibited cross-connection made – single-family 300.00 per month “ Prohibited cross-connection made – non-single-family 1,000.00 per month “ 20178 Fee Schedule 15 STREET ASSESSMENTS Fee Acct Code Residential - 32’ wide Street surfacing $ 62.20 64.50 per FF xxxx.4611 / 4612 Street surfacing with grading 105.50 109.40 per FF “ Street surfacing with storm sewer 86.20 89.40 per FF “ Street surfacing w/ grading and storm sewer 130.20 135.00 per FF “ Multiple and Institutional - 44’ wide Street surfacing 103.10 106.90 per FF “ Street surfacing with grading 166.30 172.40 per FF “ Street surfacing with storm sewer 145.90 151.20 per FF “ Street surfacing w/ grading and storm sewer 209.20 216.90 per FF “ Commercial/Industrial - 52’ Wide Street surfacing 139.80 144.90 per FF “ Street surfacing with grading 216.80 224.70 per FF “ Street surfacing with storm sewer 191.30 198.30 per FF “ Street surfacing w/ grading and storm sewer 268.40 278.20 per FF “ TRAIL ASSESSMENTS Concrete - 6’ wide (includes $4.15/FF sod/grading) 46.30 48.00 per FF xxxx.4611 / 4612 Bituminous - 10’ wide (includes $4.15/FF sod/grading) 29.80 30.90 per FF “ OTHER ASSESSMENT-RELATED CHARGES Reallocation of special assessments 150.00 0501.4225 Assessment search 10.00 0501.4225 Pending assessment report (greater than 4 pages) 0.25 per page * “ Final assessment report (greater than 4 pages) 0.25 per page * “ Copies of legal description, owners, etc. (greater than 4 pages) 0.25 per page * 0201.4230 * if less than 100 pages 20178 Fee Schedule 16 PARKS AND RECREATION CHARGES The following facility athletic and park rental fees are subject to 7.125% State sales tax and require a $150.00 damage deposit payable at the time of reservation. Sales tax is included in the proposed 2015 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan shelters and pavilions free of charge, although a damage deposit is required. FACILITY FEE Residents Non-residents Acct Code Fee charged to team choosing to: protest rule or eligibility 62.00 63.00 62.00 63.00 xxxx.4310 appeal suspension/expulsion 62.00 63.00 62.00 63.00 xxxx.4310 Athletic Field/Facility Maintenance Fees Unless obviously known, the user will be considered non-resident. Proof of residency of 75% or better will qualify for resident rate. Youth Traveling Teams – Eagan & Eastview Athletic Associations  Soccer – per team 112.00 115.00 224.00 229.00 3087.4624/4627  Lacrosse – per team 53.00 54.00 106.00 108.00 “  Football – per team 39.00 40.00 78.00 80.00 “  Baseball/Softball – per team practice fee for season 29.00 58.00 “  Baseball/Softball – per game 17.00 34.00 35.00 “ Adults  Practice – exclusive use of field, no setup per hour 12.00 24.00 “  Baseball/Softball – per game fee 31.00 32.00 62.00 64.00 “  Soccer - Up to 9 games per team 281.00 287.00 562.00 574.00 “  More than 9 games, fee for each additional game >9 40.00 41.00 80.00 82.00 “ Tournaments – per field/per day or single games  Youth 64.00 65.00 127.00 130.00 “  Adult 90.00 92.00 180.00 184.00 “ Lights  Northview per hour (includes all 4 fields) 64.00 65.00 64.00 130.00 “  Goat Hill per field per hour 35.00 35.00 “  Clearwater per field per hour 35.00 35.00 “ Building cleaning per full day use 85.00 87.00 85.00 87.00 “ Lexington-Diffley building per full day use only 55.00 56.00 55.00 56.00 “ -Specialty field set-up charge to be determined on a case-by-case basis. This cost would be in addition to field use permit cost Band Shell and Public Address System at Central Park  Permitted use in partnership with Eagan Parks and Recreation community entertainment criteria: No fee  Permitted use in conjunction with a Community Center paid permitted use: No fee Band Shell only per hour 65.00 81.00 6809.4325/4326 Wedding Ceremonies with Oaks rental per hour 55.00 55.00 “ Canoe Storage (May 1 - October 31) 49.00 50.00 61.00 62.00 3089.4305 Central Park Festival Grounds: Ellipse only, one-day event 169.00 172.00 211.00 215.00 3088.4325/4326 Designated Green Space within a Park 58.00 20.00 117.00 40.00 3087.4624/4627 Dunk Tank Fill in City Park – Filled by Parks Staff Weekdays – Monday – Friday from 7 am – 3:30 pm 112.00 115.00 112.00 115.00 3089.4310 Weekends/Evenings after 3:30 pm 196.00 200.00 196.00 200.00 “ 20178 Fee Schedule 17 FACILITY FEE (Cont’d) Residents Non-residents Acct Code Moonshine Park Retreat Center Upstairs – retreat/meeting space All day rental – kitchen included 155.00 158.00 194.00 198.00 3088.4325/4326 6-hour time slot – kitchen included 104.00 106.00 130.00 133.00 “ Downstairs – activity space All day rental 52.00 53.00 65.00 66.00 “ 6-hour time slot 36.00 37.00 45.00 46.00 “ Outdoor hockey rinks per hour With or without ice and lights 21.00 22.00 27.00 3087.4624/4627 Without ice 8.00 11.00 “ Park Shelter Buildings All day rental from 10 am-10 pm 155.00 158.00 194.00 198.00 3088.4625/4626 Half-day rental from 10 am-4 pm or 5 pm-10 pm 104.00 106.00 130.00 133.00 “ Pavilions All day rental from 10 am-10 pm 155.00 158.00 194.00 198.00 3088.4625/4626 Half-day rental from 10 am-4 pm or 5 pm-10 pm 104.00 106.00 130.00 133.00 “ Kitchen use 52.00 53.00 65.00 66.00 “ Sand Volleyball Courts per hour 6.00 8.00 3087.4624/4627 Special Events - Closing trail & posting signs 56.00 57.00 70.00 72.00 3088.4625/4626 Sun Shelters All-day rental from 10am–10pm 60.00 62.00 76.00 77.00 3088.4625/4626 Half-day rental from 10am–4pm, or 5pm–10pm 41.00 42.00 52.00 53.00 Tennis courts per court per hour 6.00 8.00 3087.4624/4627 Trapp Farm Tubing Hill: Daily per person 4.00 4.00 3074.4318 Reservations for groups of 20-80, per person 7.00 8.00 “ Use of parks for large groups, charity walks/runs/rides 69.00 70.00 86.00 88.00 3088.4625/4626 -Groups using a substantial portion of park grounds or trail activities allowed only if not in conflict with existing city programs/services Vendor permit to conduct sales at outside facilities 30.00 37.00 38.00 3087.4624/4627 EAGAN ROOM AND CITY COUNCIL CHAMBERS Eagan room and City Council Chambers 24.00 25.00 32.00 3088.4625/4626 Kitchen use 21.00 22.00 21.00 22.00 “ Extra picnic tables per table with a maximum of 6 20.00 21.00 25.00 26.00 “ 20178 Fee Schedule 18 CASCADE BAY Daytime After 4 p.m. Daily Admission Guests over 42” 10.00 11.00 8.00 9.00 67XX/43XX Guests under 42” 8.00 9.00 6.00 7.00 “ Seniors 62 and older 8.00 6.00 “ Under 18 12 months Free Free Cardio Bay 7.00 7.00 6725/4310 Season Passes Resident Non-Resident First family member, all ages 65.00 75.00 670X.4321 Additional family members 55.00 70.00 “ Additional family members <42” tall 41.00 51.00 “ Seniors 62 and older 41.00 51.00 “ Under 18 12 months of age Free Free Cardio Bay 55.00 65.00 6702.4321 Captain’s Course 9 holes 2.00 2.00 “ Unlimited daily use with pool admission 4.00 4.00 “ Birthday Parties Pool, includes up to 10 guests 150.00 160.00 150.00 160.00 6709.4316 Additional guests 15.00 16.00 15.00 16.00 “ Groups per person 9.00 9.00 6708.43XX Private Rental per hour, minimum of two hours 1,000.00 1,000.00 6711.43XX CIVIC ARENA Residents Non-residents Civic Arena Rentals per hour Prime rate 215.00 220.00 215.00 220.00 66XX.4355/4356 Eagan & Eastview Association 215.00 220.00 215.00 220.00 “ High School 220.00 225.00 N/A “ Non-prime 150.00 155.00 150.00 155.00 “ Off-peak 130.00 135.00 130.00 135.00 “ Dry Floor 50.00 50.00 “ Indoor turf – full field 95.00 95.00 “ Indoor turf – half field 55.00 55.00 “ Indoor turf – less than 24-hour notice 100.00 100.00 “ Full arena floor daily max 650.00 700.00 650.00 700.00 “ Half arena floor daily max 350.00 350.00 “ Civic Arena mezzanine: Hourly – 1 hour 27.00 31.00 27.00 6622.4325 Hourly with outside food and beverage 60.00 67.00 60.00 “ Birthday Parties Gold, includes up to ten guests 150.00 150.00 6630.4311 Additional guests 15.00 15.00 “ Silver, includes up to ten guests 120.00 120.00 “ Additional guests 12.00 12.00 “ Bronze, includes up to ten guests 90.00 90.00 “ Additional guests 9.00 9.00 “ Training Center Prime rate per hour, Oct 1 - Mar 1, 5-9pm, and Sat/Sun 8am-9pm 27.00 27.00 66XX.4355/56 Non-prime rate per hour 15.00 15.00 “ 20178 Fee Schedule 19 COMMUNITY CENTER FEES Note: Deposit required for all rental Prime Non-Prime Acct Code (Apr-Nov) (Dec-Mar) The Oaks (350 capacity) Sunday – Thursday (Friday – Non-Prime) 6802.2855.x 6802.4324/4325 7 am – 11 am 475.00 475.00 “ 7 am – 1 pm 675.00 675.00 “ 7 am – 4 pm 875.00 875.00 “ 7 am – 11 pm 950.00 950.00 “ 12 – 4 pm and 5 – 9 pm 475.00 475.00 “ 2 Hour Time Block 275.00 275.00 “ Friday Full Day 1,400.00 N/A “ Saturday Full Day 1,750.00 1,350.00 “ Outdoor Special Event (includes – Festival Grounds Pavailion w/kitchen, Band Shell, Gazebo, Ellipse, and Rugby Field) Full Day 2,963.00 2,963.00 6802.4324/4325 North, South or Central Oaks (110 capacity per room) Sunday – Thursday 7 am – 11 am 175.00 175.00 “ 7 am – 1 pm 250.00 250.00 “ 7 am – 4 pm 350.00 350.00 “ 7 am – 11 pm 450.00 450.00 “ 12 – 4 pm and 5 – 9 pm 175.00 175.00 “ 2 Hour Time Block 100.00 100.00 “ North, South or Central Oaks (2 Oaks combined) Sunday – Thursday 7 am – 11 am 325.00 325.00 “ 7 am – 1 pm 450.00 450.00 “ 7 am – 4 pm 625.00 625.00 “ 7 am – 11 pm 815.00 815.00 “ 12 – 4 pm and 5 – 9 pm 325.00 325.00 “ 2 Hour Time Block 185.00 185.00 “ Resident Non-Resident North, Central or South Meeting Rooms (20 cap./each room) Sunday – Saturday (2-hour minimum) 18.00/hr 20.00/hr “ Reduced (w/ 8-hr banquet rental) 15.00/hr 15.00/hr “ North/Central/South Meeting Rooms combined Saturday – Sunday (2-hour minimum) 42.00/hr 46.00/hr “ Reduced (w/ 8-hour banquet rental) 34.00/hr 34.00/hr The Board Room (35 capacity) Sunday – Saturday (2-hour mimimum) 25.00/hr 30.00/hr “ Reduced (w/8 hr banquet rental) 20.00/hr 20.00/hr “ The Lone Oak Room per hour Full Lone Oak Room (2-hr min) 52.00/hr 56.00/hr 6812.4324/4325 Reduced Full Room (with 8 hour banquet rental) 37.00/hr 37.00/hr “ Half Lone Oak Room (2-hour minimum) 32.00/hr 35.00/hr “ Reduced Half Lone Oak Room (w/8 hr banquet rental) 22.00 22.00 “ Oasis (2-hour minimum) 55.00 60.00 Reduced (w/ 8-hr banquet rental) 40.00 40.00 6811.4324/4325 20178 Fee Schedule 20 Kid’s Kare 20.00/hr 22.00/hr 6813.4324/4325 Reduced Kids Kare Room (w/8 hr banquet rental) 17.00 17.00 “ COMMUNITY CENTER FEES (cont’d) Prime Non-Prime (Sept-Mar) (Apr-Aug North, Central, or South Gym: Private – full court 60.00/hr 45.00/hr 6810.4326/4327 Reduced Full Court (with 8 hour banquet rental) 50.00/hr 45.00/hr “ Private – half court 35.00/hr 23.00/hr “ Reduced Half Court (with 8 hour banquet rental) 30.00/hr 23.00/hr “ Resident Non-Res./ For Profit Gazebo 65.00/hr 75.00/hr 6844.4326/4327 Reduced (w/ 8-hour banquet rental) 55.00/hr 55.00/hr “ Fitness Membership – Month to Month Fee Enrollment fee - 1st family member (admin – one-time) 25.00 6807.4321 Individual Resident/Corporate 37.00 “ Individual Non-resident - member 42.00 “ Individual Senior Resident/Corporate 30.00 “ Individual Senior Non-Resident 34.00 “ Dual – Resident/Corp 65.00 “ Dual – Resident/Corp 75.00 “ Dual Senior Resident/Corporation 50.00 “ Dual Senior Non-Resident 57.00 “ Family – Non-Resident 79.00 “ Family – Non-resident 91.00 “ Fitness Membership Pre-Pay Plans 30-Day Individual Resident 63.00 6807.4321 Individual Non-Resident 72.00 “ Individual Senior Resident 52.00 “ Individual Senior Non-Resident 59.00 “ Dual Resident 113.00 “ Dual Non-Resident 130.00 “ Dual Senior Resident 87.00 “ Dual Senior Non-Resident 98.00 “ Family Resident 135.00 “ Family Non-Resident 155.00 “ 90-Day Individual Resident 165.00 6807.4321 Individual Non-Resident 190.00 “ Individual Senior Resident 135.00 “ Individual Senior Non-Resident 155.00 “ Dual Resident 300.00 “ Dual Non-Resident 345.00 “ Dual Senior Resident 230.00 “ Dual Senior Non-Resident 260.00 “ Family Resident 360.00 “ Family Non-Resident 415.00 “ 20178 Fee Schedule 21 COMMUNITY CENTER FEES (cont’d) Fitness Memberships – cont’d 1-Year Individual Resident 399.00 6807.4321 Individual Non-Resident 454.00 “ Individual Senior Resident 324.00 “ Individual Senior Non-Resident 367.00 “ Dual Resident 702.00 “ Dual Non-Resident 810.00 “ Dual Senior Resident 540.00 “ Dual Senior Non-Resident 616.00 “ Family Resident 853.00 “ Family Non-Resident 983.00 “ Fitness Center Pass Options Single Day 10.00 6807.4310 1 Week 30.00 “ 10 Visit Punch Pass 75.00 “ 20 Visit Punch Pass 140.00 “ Track Only Pass Single Day 3.00 6807.4310 1 Week 10.00 “ 30 Day 25.00 “ Report Processing Fee Fitness Attendance Activity report 30.00 6807.4304 Open Gym Fees (Basketball, Volleyball, Pickle ball) Adult Open – Resident 4.00 6810.4318/4319 Adult Open – Non-resident 4.00 “ Preschool Open (includes limited Blast use) 4.00 “ Blast Fees Daily admission 4.00 6804.4318/4319 11-Visit punch card (residents only) 40.00 “ Birthday Party Fees Friday-Sunday 125.00 up to 15 guests 6805.4310/4311 Monday-Thursday 100.00 up to 15 guests “ Each additional child 8.00 “ Color copies (8.5x11) .25 per page WETLAND CONSERVATION APPLICATION FEES Boundary or Type $ 150.00 (plus staff review time) 6530.4675 Exemption/no-loss determination 150.00 (plus staff review time) “ Replacement plan 300.00 (plus staff review time) “ Banking plan 300.00 (plus staff review time) “ Certificate of completion 150.00 “ Wetland decision appeal 300.00 “ Aquatic plant harvesting Co-application & service fee 100.00 per property owner 6523.4676 (City-permitted activity, lakes only) per year 20178 Fee Schedule 22 POLICE DEPARTMENT CHARGES Fee Acct Code Police/Fire reports: Police incident and other reports/data (greater than 4 pages) $ .25 per page 1101.4221 Background investigation report (copy) 10.00 “ Photos Digital - color print 3.00 “ Viewing accident reports (commercial users) 0.50 per report “ Audio tapes (copy) 25.00 1101.4221 Video tapes (copy) 35.00 “ CD ROM (copy) 25.00 “ Other Police charges: Contractual security 72.25 78.00 per officer per hour 1116.4234 Contractual security admin. fee (5%) 3.61 3.90 per officer per hour 0501.4228 BCA urine or blood test kit 10.00 1101.4691 Dog license database CD – Excel listing of dog owners 40.00 1101.4221 Police records check/clearance letters/certified copies Law enforcement agencies no fee Non-law enforcement agencies 5.00 1101.4221 Repeat nuisance call, for third and subsequent calls 250.00 per call 1101.4215 in a 365-day period 20178 Fee Schedule 23 FIRE DEPARTMENT CHARGES Fee Acct Code Fire reports: (greater than 4 pages) $ 0.25 per page 1221.4221 Personnel/Equipment: Personnel 45.00 per hr (1hr min) 1221.4242 Chief’s vehicle, rescue truck, grass rigs 175.00 per hr (1hr min) 1221.4242 Engine, Tender emergency support vehicle, heavy rescue 300.00 per hr (1hr min) 1221.4242 Command vehicle, aerial 600.00 per hr (1hr min) 1221.4242 Safety house: Within City limits no fee Outside City limits - house, manpower 275.00 per day + 45.00 per FF 1221.4242 (minimum 2 firefighters) Hazardous material containment/cleanup Personnel 45.00 per person per hour 1221.4242 (one hour minimum) Supplies actual cost Equipment per equipment rates above 1213.4242 Hazardous Material Standby on hit gas line, under conditions of improper digging Personnel 45.00 per person per hour 1221.4242 Equipment per equipment rates above 1221.4242 Rescue boat 175.00 per hour (1 hr min) 1221.4242 Fire Key Knox box actual cost 1221.6220 “Fire Department Connection” sign actual cost 1221.6220 Fire Extinguisher training: Up to 20 trainees 150.00 1221.4242 Each additional 20 trainees 50.00 “ Special Event Standby Personnel 45.00 per person per hour 1221.4242 20178 Fee Schedule 24 EQUIPMENT RATES Hourly Rate Acct Code Equipment: (does not include operator labor) Passenger Vehicle $ 40.00 xxxx.4242 Pick-up truck 40.00 “ One-ton dump truck 44.00 “ Single-axle dump truck 45.00 “ Tandem-axle dump truck 100.00 “ Bucket Truck 55.00 “ Two-ton truck with crane 111.00 “ Aquatic Plant Harvester / conveyor 100.00 “ Tractor 45.00 “ Backhoe/loader 60.00 “ Front-end loader 85.00 “ Street sweeper 85.00 “ Roller 20.00 “ Roller (5-ton) 30.00 “ Paver 95.00 “ Air compressor 40.00 “ Sewer jetter or sewer rodder 204.00 “ Sewer vacuum/jetter 233.00 “ Groundsmaster mower 32.00 “ Sprayer boat 32.00 “ Pump, 6” 52.00 54.00 “ Pump, 8” 57.00 59.00 “ Skid loader 60.00 “ Chipper 25.00 “ Tanker 60.00 “ TV camera - service (1 hour minimum) 226.00 233.00 “ TV camera - main line (1 hour minimum) 294.00 303.00 “ Generator, 50KW per hour 56.00 “ Generator, 85KW per hour 94.00 “ Small equipment per hour 33.00 “ Ground thawing trailer per day plus propane 111.00 “ Trenchbox and trailer per day 220.00 “ Sewer pump hose trailer per day 111.00 “ Special Events Needs: Type I barricade 1.05 per unit per day “ Type II barricade 2.77 “ “ Reflectorized plastic safety drum .85 “ “ Weighted traffic channelizer .40 “ “ Traffic cone .25 “ “ Standard traffic sign with support 2.20 “ “ 20178 Fee Schedule 25 STAFF RATES: Hourly Rate Acct Code Department Director $ 160.00 165.00 xxxx.4242 Assistant City Administrator 135.00 140.00 “ City Engineer 140.00 145.00 “ Maintenance Superintendent 135.00 140.00 “ Assistant City Engineer 125.00 130.00 “ Transportation Operations Engineer 135.00 140.00 “ Sr. Building Inspector 125.00 130.00 “ Fire Marshal 120.00 125.00 “ Fire Inspector 105.00 110.00 “ City Building Official 135.00 140.00 “ Building Inspector 105.00 110.00 “ Maintenance Supervisor 105.00 110.00 “ City Planner 135.00 140.00 “ Planner 100.00 105.00 “ Water Resources Manager 120.00 125.00 “ City Clerk 100.00 105.00 “ Police Officer – dangerous dog hearings 95.00 100.00 “ Water Resources Specialist 95.00 100.00 “ Water Resources Technician 85.00 90.00 “ Code Enforcement Technician 85.00 90.00 “ Construction Project Coordinator 100.00 105.00 “ Utilities Construction Inspector 85.00 90.00 “ Engineering Technician 90.00 95.00 “ GIS Technician 95.00 100.00 “ Animal Control Officer 65.00 70.00 “ Maintenance Person - regular 70.00 75.00 “ Maintenance Person - overtime 100.00 105.00 “ Intern/Seasonal 50.00 55.00 “ Survey crew (includes vehicle and equipment): 2-person 145.00 150.00 “ 3-person 170.00 175.00 “ Clerical Tech 65.00 70.00 “ CITY ATTORNEY RATES Dougherty, Molenda, Solfest, Hills & Bauer P.A. General legal $ 152.34 157.00 9001.2245 Paralegal fees 93.50 96.25 “ Development-related work 234.28 241.30 “ City Council/APC meetings 483.28 498.00 per meeting “ 20178 Fee Schedule 26 MISCELLANEOUS FEES/CHARGES Fee Acct Code Animal pickup $ 20.00 1101.4212 Animal impound 4.00 per day over amount 1101.4212 billed to City by pound Antennae – Radio, Satellite, Microwave and PCS: One-time fees: Application & Frequency Analysis 575.00 598.00 per site xxxx.4618 Site survey review 575.00 598.00 per site xxxx.4618 Administrative Process & 3,200.00 3,328.00 per site minimum xxxx.4617 This is the cost for City staff and does NOT include contracted engineering or attorney costs Landscaping 3,200.00 3,328.00 per site xxxx.4619 Lease/rent rates: Vertical (side of tank/tower, includes three 10’ x 10’38,247.00 40,542.00 per site per year xxxx.4620 Vertical areas and one 10’ x 20’ ground area) Each additional 4’ x 10’ area 4,254.00 4,510.00 per site per year xxxx.4620 Horizontal (top of tank/tower) Each 3’ x 3’ horizontal area 500.00 530.00 per site per year xxxx.4620 1-3 microwave/satellite dishes or whip 38,247.00 40,542.00 per site per year xxxx.4620 antennae (includes up to 3 antenna panels and one 10’ x 20’ ground area, maximum dish size – 24” diameter) Ground space only Minimum area – 16 sq. ft 766.40 812.40 per site per year xxxx.4620 Addition area (rounded up to a whole number) 47.90 50.80 per square foot per year xxxx.4620 Interior space 95.60 101.30 per square foot per year xxxx.4620 Monopoles varies depending on size/location Scheduled after-hours work (M-F 7:00 am to 3:30 pm) OT labor rate + 15% admin fee Call-out – 2.5 hour minimum (maximum admin fee of $60.00) Audio tapes - Board/Council meetings actual costs Certification fee for unpaid false alarm, noxious weed, refuse 25.00 per parcel xxxx.4612 removal, board-up, and diseased tree removal bills Penalty for late payment on items to be certified 10% of invoice amount 0501.4228 City Plans/Policies: Comprehensive Plan 2030 125.00 0720.4230 Special Area Plans 0.25 per page 0201.4230 Comp. Water Supply/Distribution Plan 85.00 87.00 6101.4230 Comp. Sanitary Sewer Policy/Plan 85.00 87.00 6201.4230 Comp. Storm Water Management Plan 85.00 87.00 6401.4230 Landscape Policy, Shoreland Zoning Ordinance, Sign Regulations or Tree Preservation Policy 0.25 per page 0720.4230 Transportation Plan 85.00 2010.4230 Water Quality & Wetlands Management Plan 85.00 6501.4230 Dangerous Dog hearing actual costs based on staff time (see Equipment & Staff rates section) for hearing and written recommendation, for City Clerk, Animal Control Officer, and Police officer, to a maximum of $1,000 Dangerous Dog hearing escrow (in advance of hearing) 1,000.00 9001.2250 20178 Fee Schedule 27 MISCELLANEOUS FEES/CHARGES (cont’d) Fee Acct Code Data processing reports actual cost + 10% 0201.4230 Digital image photocopies (pictometry not included) Color 3.00 per page 0720.4230 Black & white – (greater than four pages) .25 per page “ Certification of City Document (Photocopy charges are additional) 5.00 “ Domestic partnership registration: Application (includes Registration Certificate) $ 25.00 0401.4668 Duplicate registration 5.00 “ Filing of amendment to existing registration 25.00 “ Filing of notice of termination to existing registration 25.00 “ Certified copy of registration, amendment or notice of term. 5.00 per document “ “Eagan on Deck” playing cards 5.00 0905.4666 History Book - Lone Oak Years 15.00 0905.4661 Extension fee for variance, CUP, or recording of a Plat 75.00 0720.4206 or Subdivision False alarm charges - commercial and residential: First 3 false alarms per year no charge Each false alarm after 3 100.00 1101.4214 Inspection/administrative fee 50.00 City-initiated corrective or clean-up work (e.g., noxious weed or refuse removal, board-ups, diseased tree removal) Maps: City map: First one free Each additional 2.00 0201.4230 Section maps: ½ section - property only 10.00 xxxx.4230 ½ section - property and planimetric 50.00 “ ½ section - property, planimetric, and contours 150.00 “ 1/8 section - prop., planimetric and contours 40.00 “ ½ section - aerial photo (black and white) 6.00 “ ½ section - aerial photo (color) 12.00 ¼ section - property only 5.00 “ Trunk water or sewer system map 2.50 “ Water quality classification map 5.00 “ Specialty maps Based on staff rates, p. 25 “ Zoning or Comp Guide maps: 15 x 22 color 5.00 “ 22 x 34 color 15.00 “ GIS Utility As-Built (1/2 section-digital format) 40.00 “ National Night Out map 25.00 “ Location Plan map 40.00 per page “ GIS existing map 25.00 “ Other digital data/mapping Based on staff rates, p. 25 “ 20178 Fee Schedule 28 MISCELLANEOUS FEES/CHARGES (cont’d) Fee Acct Code Land Use Study copy 50.00 xxxx.4231 Notary seal (non-City business): All Seals 1.00 each 0201.4230 Patch - Eagan Historical Trail 1.00 Photocopies – B&W – up to 100 pages – (greater than 4 pages) 0.25 per page 0201.4230 Photocopies – B&W – in excess of 100 pages Allowable costs as calculated per State law 0201.4231 Photocopies – Color 1.00 per page 0201.4231 Plans and Specifications 60.00 minimum, varies xxxx.4230 by contract Research of City records (beyond readily Allowable costs as calculated per State law xxxx.4231 available material) Parking restriction - sign bagging fee 50.00 2001.4691 Street Closure 25.00 + deposit 2001.4691 Deposit 25.00 9001.2255 Returned check or ACH transfer fee 20.00 0501.4210 Fee schedule (greater than 4 pages) 0.25 per page 0501.4230 Invoicing charge 15% to max. of $10.00 0501.4228 Lodging tax 3% of gross receipts ECVB 9001.2210 (5% City admin fee) 0501.4247 Mailing labels 1.50 per label 0201.4230 Zoning letter 100.00 per parcel 0701.4242 20178 Fee Schedule 29 SUMMARY OF CONNECTION CHARGES The following connection charges are provided for in the City Code. Some or all of them may be collected at the time of: 1) new development applications, 2) new connections to a utility system, 3) the issuance of building permits, and 4) enforcement of agreements; as appropriate in each individual circumstance. Fee Page Sewer Availability Charge (SAC) 8 & 11 Sanitary Sewer Trunk Connection Charge (SCC) 11 Water Supply & Storage 8 & 11 Water Meter 8 & 13 Treatment Plant Charge 8 & 11 Plumbing Permits 9 Building Permits 8 & 10 Trunk Oversize Charges Sanitary Sewer 11 Water Main 11 Storm sewer 11 Lateral Charges Sanitary Sewer 11 Water Main 11 Storm Sewer 11 Sewer permit - new or repair of existing 13 Water permit - new or repair of existing 13 MINNEAPOLIS/ST. PAUL METRO AREA Maple Grove, MN $29.50 Farmington, MN $37.40 Eagan, MN $39.22 Spring Lake Park, MN $42.56 Eden Prairie, MN $43.34 Oakdale, MN $43.62 Shakopee, MN $43.98 Ramsey, MN $44.68 Plymouth, MN $46.33 Anoka, MN $48.40 Mounds View, MN $48.65 Fridley, MN M $56.56 Inver Grove Heights, MN $58.67 Hopkins, MN $58.95 Minnetonka, MN $59.05 Victoria, MN $59.56 Forest Lake, MN $59.70 Columbia Heights, MN $61.17 Savage, MN $62.83 Falcon Heights, MN $66.25 Arden Hills, MN $68.25 Robbinsdale, MN $69.35 Golden Valley, MN $71.90 Waconia, MN $73.43 Minneapolis, MN $78.47 Mahtomedi, MN $79.50 Medina, MN $83.75 $0.00 $30.00 $60.00 $90.00 49 www,ae2s.com I www.ae2snexus.com Cn, v[igh 2o1i © AE2S - All Rights Reserved $120.00 $150.00 AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER December 19, 2017 The Council acting as the Board of Commissioners of the Economic Development Authority (“EDA”) may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. Approve First Amendment to Sale and Purchase Agreement for Lot 2, Block 1, Cedar Grove Parkway 4th Addition 3. Approve Seventh Extension of Amended and Restated Preliminary Redevelopment Agreement for the Cedar Grove Redevelopment District. D. PUBLIC HEARING E. OLD BUSINESS F. NEW BUSINESS G. OTHER BUSINESS H. ADJOURN Agenda Information Memo December 19, 2017 Eagan Economic Development Authority Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the Economic Development Authority. If the Economic Development Authority wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. 1. Approve Minutes Action To Be Considered: To approve the minutes of the November 21, 2017 regular Economic Development Authority meeting as presented or modified. Attachments: (1) EDAC1-1 November 21, 2017 Minutes MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota November 21, 2017 A meeting of the Eagan Economic Development Authority was held on Tuesday, November 21, 2017 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, and Commissioner Hansen. Commissioner Tilley was absent. Also present were Executive Director Osberg, City Attorney Dougherty, and Director of Community Development Hutmacher. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye: 4 Nay: 0 CONSENT AGENDA Commissioner Fields moved, Commissioner Bakken seconded a motion to approve the Consent Agenda as presented. Aye: 4 Nay: 0 1. It was recommended to approve the minutes of November 6, 2017. 2. It was recommended to approve a License Agreement for Parking with Twin Cities Outlets Eagan, LLC. PUBLIC HEARING There was no Public Hearing. OLD BUSINESS There was no Old Business. NEW BUSINESS There was no New Business. OTHER BUSINESS There was no Other Business. ADJOURNMENT Commissioner Bakken moved, Commissioner Fields seconded a motion to adjourn the meeting. Aye: 4 Nay: 0 Date David M. Osberg, Executive Director Agenda Information Memo December 19, 2017 Eagan Economic Development Authority Meeting CONSENT AGENDA 2. Approve First Amendment to Sale and Purchase Agreement for Lot 2, Block 1, Cedar Grove Parkway 4th Addition Action To Be Considered: Approve First Amendment to Sale and Purchase Agreement for Lot 2, Block 1, Cedar Grove Parkway 4th Addition Facts:  On July 18, 2017, the EDA approved a sale and purchase agreement with Kanda City Lodging, LLC, for the development of a hotel.  On December 5, 2017, the City Council granted development approvals for a four-story, 107-room Fairfield Inn & Suites Hotel on Lot 2, Block 1.  Kanda City Lodging, LLC has a license agreement for construction staging on Lot 2, Block 1 which will terminate upon the issuance of a certificate of occupancy for the Hilton Home 2 Suites Hotel currently being built on Lot 1, Block 1. The Hilton Hotel is expected to be completed in spring 2018.  The purchaser has requested an extension to the closing date because it does not plan to begin construction on Lot 2, Block 1 until that parcel is no longer needed for construction staging. The purchaser has agreed to the following terms of an extension: o Closing date no later than April 15, 2018; o Additional $150,000 earnest money; o Waiver of all contingencies; and o If closing does not occur by April 15, 2018, $50,000 of the additional earnest money is nonrefundable.  The Finance Committee has reviewed and recommends approval of the First Amendment to Sale and Purchase Agreement for Lot 2, Block 1, Cedar Grove Parkway 4th Addition. Attachments: (2) EDAC2-1 Location Map EDAC2-2 First Amendment to Sale and Purchase Agreement OLD SIBLEY MEMORIAL HIGHWAYO L I VI NEDRGOLD TRAIL MICA TRAILDIFFLEY SERVICE RD N RAHN ROADTIMBER WOLF CTG L E N F I E L D C T SILVER B ELL RD SILVER BELL ROADKENNEBECDRIVESE N ECAROADSILVER BELL ROAD OLDSIBLEYHIGHWAYN IC O L S R O A D EAGANOUTLETSPKW YCEDARGROVEPKWYCEDARGROVEPKWYRAHNROADBLUESTONE LANE BLUESTONE DRDIAMOND PTJADE PTNORTH TIMBERWOLFTRAILDIAMONDDRCORAL LANE SIBLE Y CTCARNELIAN LANE JADELANE FLINT DRF L I NT LANE SAPPHIRE LNGARNET PTGARNETDRIVE DI AMONDDRI VEEMERALDLANE OPALDRIVE GARNETLANE TOPAZ DRIVEOPAL PL. ZIRCON LANE JADE LANE CARNELIAN LANEBERYL ROADALDER LANECALCITE DRAMBERDRLIMESTONE DRJASPERDRMOONSTONEDRSANDSTONEDRG O L D T R A IL TURQUOISE TRAIL AMETHYST LANENICOLS ROADTESSERACT PLDOLOMITEDRB E R Y L R O AD PUMICE POINT PUMICE LANEBE A VER DAMRO A DDURHAM CT CHIPMUNK COURT C.S.A.H. NO. 30 (DIFFLEY ROAD)C.S.A.H. NO. 30WUTHERING HEIGHTS RDN I C O L S R O A D STATE T.H . N O . 13STATEHWY.NO.77(CEDARAVE.)ST AT E T .H. NO. 7 7 (CEDAR AVE)STATETRUNKHIGHWAYNO.13F E N W A Y RIV V LY W A Y CEDAR GROVE PKWYEAGAN OUTLETS PKWYNICOLS RD/CEDAR GROVE BLVDCedarPondPark WoodhavenPark Fort SnellingStatePark BridgeviewPark Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yanke e Doodle Rd Lone Oak Rd Map Area Extent Project Name: Kanda City L odging, LLCRequest: Purchase A greementCase No.: Subject Site FIRST AMENDMENT TO SALE AND PURCHASE AGREEMENT This First Amendment to the Sale and Purchase Agreement ("Agreement") is made as of , 2017 (the "Effective Date" of this Agreement") between the Eagan Economic Development Authority, a public body corporate and politic and a political subdivision of the State of Minnesota (the "Seller") and Kanda City Lodging, LLC, a Minnesota limited liability company, and its assigns (the `Buyer"). WHEREAS, Buyer and Seller entered into a Sale and Purchase Agreement dated July 18, 2017, for the above reference Property (the "Agreement"); and WHEREAS, Buyer and Seller are desirous of amending the Sale and Purchase Agreement to include, among other things, the extension of the Closing Date and the payment of additional earnest money. NOW, THEREFORE, in receipt of the foregoing and other good and valuable consideration, Buyer and Seller hereby amend the Agreement as follows: EXTENSION FEE/PAYMENT OF ADDITIONAL EARNEST MONEY. within five (5) days following execution of this Agreement, Buyer shall deposit an additional one Hundred Fifty Thousand and no/100 Dollars ($150,000.00) of Earnest Money with a fee escrow agent. The existing Fifty Thousand and no/100 Dollars ($50,000.00) of earnest money shall be released to the Seller as and for the extension fee to be paid by Buyer to Seller to extend the Closing Date. This extension fee is nonrefundable, but shall be applied to the Purchase Price. 2. WAIVER OF CONTINGENCIES. Buyer hereby waives the conditions/contingencies set forth in Section 4 of the Agreement. Buyer acknowledges that the extension of the Closing Date set forth below shall not extend the Inspection Deadline (which shall expire upon both parties execution of this Amendment). AMENDMENT OF PARAGRAPH -7(a). Section 7(a) of the Agreement is hereby deleted in its entirety and replaced with the following in lieu thereof: (a) Closing Date. The closing of the purchase and sale contemplated by this Agreement (the "Closing") shall occur no later than April 15, 2018 (the "Closing Date"). The Closing shall take place at 10:00 a.m. local time at the office of Title Company, or such other location as determined by the Buyer. 4. This Amendment sets forth the entire understanding and agreement of the parties hereto in relation to the subject matter hereof and supersedes any prior negotiations and agreements among the parties relative to such subject matter. Except as hereby specifically amended, modified or supplemented herein, the Agreement is hereby confirmed and ratified in all respects and shall remain in full force and effect according to its respective terms. Executed and effective as of the date first written above: SELLER: Eagan Economic Development Authority BUYER: Kanda City Lodging, LLC By: Mike Maguire By: Its: President Its:;z� Date: Date: Ca By: David M. Osberg Its: Executive Director Date: Agenda Information Memo December 19, 2017 Eagan Economic Development Authority Meeting CONSENT AGENDA 3. Approve First Amendment to the Sixth Extension of the Amended and Restated Preliminary Redevelopment Agreement for master developer services for the Cedar Grove Redevelopment District Action To Be Considered: Approve First Amendment to the Sixth Extension of the Amended and Restated Preliminary Redevelopment Agreement for master developer services for the Cedar Grove Redevelopment District Facts:  The EDA and the City have an agreement with Pratt Development, Inc. to serve as the Master Developer for the Cedar Grove District.  The sixth extension of the agreement expires on December 31, 2017. The sixth extension states that if the agreement terminates on December 31, 2017, Pratt Development shall be entitled to a commission on any prospective purchaser it has provided to the EDA through March 16, 2018 provided Pratt provides its list of prospective purchasers by January 7, 2018.  The City owns two parcels in Cedar Grove. Outlot B is under contract with Commercial Investment Properties, Co. Closing is scheduled to occur no later than March 1, 2018. Lot 2, Block 1, Cedar Grove Parkway 4th Addition is under contract with Kanda City Lodging, LLC which has requested an extension of the closing date until April 15, 2018.  The Finance Committee recommends that the date by which closings must occur with master developer-identified prospective purchasers be extended to June 1, 2018.  This amendment does not extend the termination date for the Redevelopment Agreement, but it would entitle Pratt Development to commission on the sale of Outlot B to Commercial Investment Properties, Co. and on the sale of Lot 2, Block 1, Cedar Grove 4th Addition to Kanda City Lodging, LLC provided that closings occur by June 1, 2018. Attachments: (1) EDAC3-1 First Amendment to the Sixth Extension of Amended and Restated Preliminary Redevelopment Agreement AMENDMENT TO SIXTH EXTENSION OF AMENDED AND RESTATED PRELIMINARY REDEVELOPMENT AGREEMENT This Amendment to Sixth Extension of Amended and Restated Preliminary Redevelopment Agreement (“Amendment”) is made this ___ day of December, 2017, by and between Eagan Economic Development Authority, a Minnesota municipal corporation (hereinafter the “EDA”); the City of Eagan, Minnesota municipal corporation (the EDA and the City of Eagan are hereinafter collectively referred to as the “City”); and Pratt Development, Inc., a Minnesota corporation (hereinafter referred to as the “Redeveloper”). (The City and Redeveloper are hereinafter collectively referred to as the “Parties.”) WHEREAS, the City and Redeveloper entered into an Amended and Restated Preliminary Redevelopment Agreement dated March 15, 2011, which has been amended on five prior occasions (the “Redevelopment Agreement”); and WHEREAS, the Redevelopment Agreement identified Redeveloper as the Master Developer for the Core Area of the Cedar Grove Redevelopment District depicted on Exhibit “A” (the “Redevelopment Property”); and WHEREAS, the Parties are desirous of extending certain provisions of the Redevelopment Agreement, all upon the terms and conditions contained herein. NOW, THEREFORE, in consideration of the mutual covenants and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: 1. AMENDMENT OF REDEVELOPMENT AGREEMENT. A. Paragraph 6 of the Redevelopment Agreement is hereby amended to read as follows: RECOVERY OF POSSIBLE COMMISSION. The EDA currently has two Purchase Agreements for the sale of the final two parcels within the Redevelopment Area, namely, the sale of Lot 2, Block 1, Cedar Grove Parkway 4th Addition to Kanda City Lodging, LLC and the sale of Outlot B, Paragon Addition to Commercial Investment Properties (collectively the “Purchase Agreements”). The Purchase Agreements contemplate that the last closing shall occur on or before April 15, 2018. Redeveloper shall be entitled to commission as set forth in this Agreement provided that the EDA closes on the sale of the above properties no later than June 1, 2018. 2 2. NO ADDITIONAL AMENDMENTS. Except as amended by paragraph 1 above, all terms of the Sixth Extension to Redevelopment Agreement remain in full force and effect. EAGAN ECONOMIC DEVELOPMENT AUTHORITY, a Minnesota municipal corporation By: _________________________________ Mike Maguire Its: President By: ________________________________ David M. Osberg Its: Executive Director CITY OF EAGAN, a Minnesota municipal corporation By: ________________________________ Mike Maguire Its: Mayor By: ________________________________ Christina M. Scipioni Its: Clerk PRATT DEVELOPMENT, INC., a Minnesota corporation By: ________________________________ Leonard Pratt Its: President 3 STATE OF MINNESOTA ) )ss. COUNTY OF DAKOTA ) The foregoing was acknowledged before me this _____ day of December 2017, by Mike Maguire and David M. Osberg, the President and Executive Director of the Eagan Economic Development Authority, a Minnesota municipal corporation, on behalf of the municipal corporation. ___________________________________ Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF DAKOTA ) The foregoing was acknowledged before me this _____ day of December 2017, by Mike Maguire and Christina M. Scipioni, the Mayor and Clerk of the City of Eagan, a Minnesota municipal corporation, on behalf of the municipal corporation. ___________________________________ Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF ____________) The foregoing was acknowledged before me this _____ day of December, 2017 by Leonard Pratt, the President of Pratt Development, Inc., a Minnesota corporation, on behalf of the corporation. __________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: DOUGHERTY, MOLENDA, SOLFEST, HILLS & BAUER P.A. 14985 Glazier Avenue, Suite 525 Apple Valley, MN 55124 (952) 432-3136 (RBB: 206-26768)