12/19/2017 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
DECEMBER 19, 2017
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
Erin Elgin owner of Sola Salon Studies addressed the Council regarding interest in placing an Eagan Sola
Salon location in Eagandale Crossing Business Park. The Council and staff discussed the request. It was
the consensus of the City Council to bring the item to a future Council workshop.
A regular meeting of the Eagan City Council was held on Tuesday, December 19, 2017 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Finance Pepper, Director of Communications Garrison, Public Works Director Matthys, Parks &
Recreation Director Pimental, Director of Community Development Hutmacher, City Planner Ridley, City
Attorney Dougherty, Police Lieutenant Tennessen, and Executive Assistant Stevenson.
AGENDA
City Administrator Osberg noted Item A under Public Hearings — Variance -Thor and Paula Raarup is
being pulled from the agenda and will be brought back at a later date.
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye: 5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of December 5, 2017 regular City Council
meeting, as presented.
B. Personnel Items:
1. It was recommended to accept the resignation of Greg Tracy, Utility Worker and authorize
the recruitment and replacement of this position.
2. It was recommended to authorize the hiring of a Temporary Street Maintenance Worker, to
be named.
3. It was recommended to authorize the hiring of a full time Parks Maintenance Worker, to be
named.
City Council Meeting Minutes
December 19, 2017
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4. It was recommended to authorize promotion and recruitment of replacements for the
following full time Fire Fighters who shall be promoted to full time Fire Captains effective
February 1, 2018: Jonathan Kemp, Jacob McPherson, Nathan Voye and Michael Winters.
5. It was recommended to approve the 2018 Compensation Plans for all City of Eagan
employees, including the Compensation Plans for all non-union, exempt, non-exempt, Part
Time Recurring, and Seasonal/Temporary employees.
6. It was recommended to authorize the hiring of Jodi Opstad, Animal Control/Community
Service Officer.
7. It was recommended to approve adjustments to the City Administrator's 2018
compensation to meet restrictions imposed by State.
8. It was recommended to authorize the hiring of the following seasonal employees as Fitness
Instructor, Guest Services Rep, and Production Crewmember.
9. It was recommended to authorize the termination of the following seasonal employees as
Landscape Crew and GIS.
C. It was recommended to ratify the check registers dated December 1 and December 8, 2017.
D. It was recommended to approve the ordinary and customary contracts with TargetSolutions
Learning, LLC, and Aladtec, Inc.
E. It was recommended to approve a resolution to accept a donation from Wal-Mart and the
Eagan Art Festival.
F. It was recommended to approve a manager change of the On -Sale Liquor and Sunday Liquor
License issued to Blazing Wings, Inc. doing business as Buffalo Wild Wings Grill & Bar, 1280
Promenade Place.
G. It was recommended to approve a manager change of the On -Sale Liquor and Sunday Liquor
License issued to Cuz, Inc. doing business as La Fonda de los Lobos, 3665 Sibley Memorial
Highway.
H. It was recommended to approve an On -Sale Wine and Beer License for Eagan 888 Inc. doing
business as Kyoto Sushi, located at 1250 Town Centre Drive.
I. It was recommended to approve a contract with Mid -American Business systems for
conversion of paper records to digital records and approve the corresponding 2018 budget
adjustment.
J. It was recommended to approve a transfer of $500,000 from the Public Utilities Fund to the
Fiber Infrastructure Fund for AccessEagan operations.
K. It was recommended to authorize appraisals for Fire Station Nos. 1 and 5.
L. It was recommended to authorize reconveyance of forfeited lands of the State of Minnesota
and direct staff to reacquire the property without any deed restriction.
M. It was recommended to receive the Draft Feasibility Report for Project 1262 (Donnywood —
Street Improvements) and schedule a Public Hearing to be held on January 16, 2018.
N. It was recommended to receive the Draft Feasibility Report for Project 1263 (Discovery Road &
Columbia Drive — Street Improvements) and schedule a Public Hearing to be held on January
16, 2018.
0. It was recommended to receive the Draft Feasibility Report for Project 1264 (Wescott
Woodlands — Street Improvements) and schedule a Public Hearing to be held on January 16,
2018.
P. It was recommended to receive the Draft Feasibility Report for Project 1265 (Blue Gentian/blue
Water— Street Improvements) and schedule a Public Hearing to be held on January 16, 2018.
Q. It was recommended to receive the Draft Feasibility Report for Project 1274 (Rocky Lane —
Street Improvements) and schedule a Public Hearing to be held on January 16, 2018.
City Council Meeting Minutes
December 19, 2017
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R. It was recommended to approve the final payment for Contract 16-21 (Central Area Street
Light Improvements) in the amount of $27,262.90 to Taylor Electric Company, LLC and accept
the improvements for perpetual City maintenance subject to warranty provisions.
S. Item was removed.
T. It was recommended to approve the final payment for Contract. 17-03 (Cliff Lake Protection
Project — Water Quality Improvements) in the amount of $80,038.40 to G.F. Jedlicki, Inc. and
accept the improvements for perpetual City maintenance subject to warranty provisions.
U. It was recommended to approve the rescheduling of the Public Hearing to consider a new cable
television franchise with Comcast and Ordinance for February 5, 2018.
V. It was recommended to adopt Findings & Decision to Deny the Appeal and Affirm Issuance of
Zoning Permit for the installation of the solar array structure located at 3330 Dodd Road.
W. It was recommended to approve a one-year extension of the Conditional Use Permit and
Variance approvals for the property located at 1030 Blue Gentian Road.
X. It was recommended to schedule a Public Hearing for January 2, 2018 to consider authorizing a
Minnesota Investment Fund application to the Minnesota Department of Employment and
Economic Development for a loan to Medical Equipment Solutions, Inc. d/b/a Purair Inc.
Y. It was recommended to receive the Conference Center Hotel at the Viking Lakes Development
Feasibility and Market Study.
Z. It was recommended to remove Condition 38 of the Preliminary Planned Development and
Phase I Final Planned Development Conditions of Approval for the Viking Lakes development.
AA. It was recommended to receive a request from Great Rivers Energy to permit a power line
project and authorize preparation of an Environmental Assessment.
BB. It was recommended to the Energy and Environment Advisory Commission (EEAC) to begin
work on their 2018 work plan including the following three goals: community education on
relative EEAC topics throughout the year; research a solar ordinance for the City; and research
Greensteps Level 5 as an option for the City.
CC. It was recommended to approve Baba's Catering, Green Mill Catering, Kowalski's Catering and
Mintahoe Catering as the exclusive full-service catering providers for the Eagan Community
Center from March 2018 through February 2021 and direct staff to prepare the appropriate
contract for the Mayor's and City Clerk's signature in a form acceptable to the City Attorney.
DD. It was recommended to approve Davanni's, Lone Oak Grill, Rascal's Bar and Grill, and Topper's
Pizza as the exclusive limited -service catering providers for the Eagan Community Center from
March 2018 through February 2021, and direct staff to prepare the appropriate contract for
the Mayor's and City Clerk's signature.
EE. Item was removed.
FF. It was recommended to approve the final design for the Police Department and City Hall
remodel project.
GG. It was recommended to approve the 2017-2018 Airport Relations Work Plan.
HH. It was recommended to approve the Public Works Committee regarding appeals to water
meter surcharges.
IL It was recommended to approve the plans and specifications for Lexington Diffley Skate Park
redesign, and authorize the advertisement for a bid opening to be held at 11:00 a.m. on
Wednesday, January 31, 2018.
JJ. It was recommended to approve the updated Sperry Tower Lighting Policy for staff
implementation.
City Council Meeting Minutes
December 19, 2017
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Item was pulled.
PUBLIC HEARINGS
Variance — Thor and Paula Raarup
Comcast Cable Television Franchise Agreement and Ordinance
City Administrator Osberg noted with approval of the Consent Agenda it was approved to move the
Public Hearing to February 5, 2018. A final proposed ordinance and franchise was not completed in time
for tonight's meeting.
2018 Fee Schedule
City Administrator Osberg introduced the item noting the Council is being asked to approve the
2018 Fee Schedule establishing the fees for various City services, supplies and materials.
Assistant Finance Director Feldman shared a few of the highlights of the proposed changes for the 2018
Fee Schedule.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing
and approve adopt a resolution approving the 2018 Fee Schedule establishing fees for various City
services, supplies and materials. Aye: 5 Nay: 0
OLD BUSINESS
There was no old business to be heard.
NEW BUSINESS
There was no new business to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
VISITORS TO BE HEARD
There were no visitors to be heard.
City Council Meeting Minutes
December 19, 2017
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ADJOURNMENT
Councilmember Bakken moved, Councilmember Fields seconded a motion to adjourn the meeting at
6:40 p.m. Aye: 5 Nay: 0
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Date
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Mayor
City Clerk