01/02/2018 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
JANUARY 2, 2018
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, January 2, 2018 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Communications Garrison, Public Works Director Matthys, Parks & Recreation Director Pimental,
Director of Community Development Hutmacher, City Planner Ridley, City Attorney Dougherty, and
Executive Assistant Stevenson.
AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of December 12, 2017 Special City Council
meeting, and December 19, 2017 regular City Council meeting, as presented.
B. Personnel Items:
1. It was recommended to accept the resignation of Jeff Ongstad, E -TV Studio Supervisory, and
authorize the recruitment and replacement of this position.
2. It was recommended to approve interim and permanent leader to Eagan Television
3. It was recommended to authorize the hiring of the following seasonal employees as Rink
Attendant, Specialty Instructor and Recreation Program Assist ion.
4. It was recommended to authorize the termination of seasonal employees for Park
Maintenance and Ballfield Attendant.
5. It was recommended to authorize reclassification of Engineering Aide, GIS Technician, GIS
Specialist, Watershed Specialist, Water Resources Specialist, GIS Analyst, Assistant City
Engineer and Transportation Ops Engineer, per the Springsted Compensation Study.
C. It was recommended to ratify the check registers dated December 15 and December 22, 2017.
D. It was recommended to approve the ordinary and customary contracts with Lifeworks Services,
Inc., Metropolitan Library Service Agency, Gallagher Benefit Services, Inc., The Infosoft Group
LLC, and United Business Mail.
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January 2, 2018
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E. It was recommended to approve an Off -Sale Beer License for Holiday Stationstores, LLC doing
business as Holiday Stationstore #232, located at 4595 Nicols.
F. It was recommended to approve a contract with Market and Johnson to construct office work
space for Recreation staff in the Kids Care room at the Eagan Community Center and amend the
2018 Capital Improvement Plan.
G. It was recommended to approve the plans for specifications for George Ohmann Park
Expansion, and authorize the advertisement for a bid opening to be held at 11:00 a.m. on
Wednesday, January 24, 2018.
H. It was recommended to authorize submission of a CDBG budget amendment request for
program years 2015 and 2016 to the Dakota County Community Development Agency.
I. It was recommended to authorize submittal of the City's FY 2018 Community Development
Block Grant (CDBG) Application and adopt a resolution approving the funding application
request.
J. It was recommended to approve an amendment to the Fee Schedule Appendix for the current
Consulting Engineering Contracts for services to be provided in 2018.
K. It was recommended to approve Agency Delegated Contracting Process Agreement No.
1029941 with the.Minnesota Department of Transportation (MnDOT) and authorize the Mayor
and City Clerk to execute all related documents.
L. It was recommended to receive the petition to vacate right-of-way on Fen Way and schedule a
public hearing to be held on February 5, 2018.
M. It was recommended to approve amendments to the 2018-2022 Capital Improvement Plan
totaling $30,200 for the Facilities R&R and Eagan Community Center.
N. It was recommended to schedule a City Council retreat on Tuesday, January 23, 2018 at 5:30
p.m. at Fire Station #2.
PUBLIC HEARINGS
Consider Approval of Minnesota Investment Fund Application (MIF)
for the Expansion of Medical Equipment Solutions, Inc. d/b/a Purair, Inc.
City Administrator Osberg introduced the item noting the Council is being asked to consider adopting a
resolution authorizing and approving a Minnesota Investment Fund application by Medical Equipment
Solutions, Inc. d/b/a Purair, Inc. Purair is evaluating an expansion to Minnesota and considering a 5 -
year lease on a 10,000 square foot building located at 909 Apollo Drive in the Eagandale Industrial Park.
Community Development Director Hutmacher gave a staff report and provided a site map.
Michael Carr, applicant, was available for questions.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to adopt a resolution
authorizing and approving a Minnesota Investment Fund Application by Medical Equipment Solutions,
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January 2, 2018
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Inc. d/b/a Purair, Inc. for its expansion in the City of Eagan and authorize the Mayor and City Clerk to
execute related documents. Aye: 5 Nay: 0
OLD BUSINESS
Ordinance Amendment — Residential Revitalization — An Ordinance Amendment regarding
Residential Revitalization Overlay Districts for Maximum Building Coverage Deviations
City Administrator Osberg introduced the item noting at the 2017 Council retreat, the Council discussed
the possibility of using residential overlay districts to encourage reinvestment in residential
neighborhoods. At the July 11, 2017 Council Workshop, the Council directed staff to work with the City
Attorney's office to draft an ordinance amendment to create an overlay district to allow 25% building
coverage on existing small lots based on when the lots were created.
City Planner Ridley gave a staff report.
The Council discussed the ordinance amendment.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve an Ordinance
Amendment to Chapter 11, Section 11.68, relative to increasing permitted building coverage to 25% in
specific residential areas. Aye: 5 Nay: 0
Ordinance Amendment — Parking Requirements — An Ordinance Amendment regarding
Performance Standards for On-site Parking Requirements for
Multi -family and Special Residential Facility Users
City Administrator Osberg introduced the item noting at the 2017 Council retreat, the Council asked
staff to research multi -family parking standards, as deviations to the two stalls/unit standard are often
requested. At the July 11, 2017 Council Workshop, the Council directed staff to work with the City
Attorney's office to draft and ordinance amendment modifying parking standards for multi -family users.
City Planner Ridley gave a staff report.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve an Ordinance
Amendment to Chapter 11, Section 11.70, Subd. 5, relative to on-site parking requirements for multi-
family residential uses. Aye: 5 Nay: 0
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NEW BUSINESS
Planned Development Amendment — At Home Apartments - EaganVue Apartments, LLC —
A Planned Development to modify the Building Signage Located at 3485 Promenade Avenue
City Administrator Osberg introduced the item noting a 122 -unit apartment building and parking
structure expansion are under construction on the 2 -acre property. The applicant is proposing a
modified signage plan.
City Planner Ridley gave a staff report and provided a site map.
Sean Sowder, SDDI signs, provided a brief summary of the request and available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the Planned Development Amendment.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Planned
Development Amendment to modify the type and increase the size of the building signage for property
located at 3485 Promenade Avenue, subject to the following conditions: Aye: 5 Nay: 0
1. An Amendment to the CityVue Commons Final Planned Development Agreement shall be
executed and recorded with the Dakota County Recorder's office. Proof of recording shall be
provided to the City. The PD Amendment Agreement shall include the following exhibits:
a. Signage Plan
2. The wall and blade sign shall be allowed according to the Sign Plans received November 15,
2017.
A sign permit is required before any signs may be installed.
All other terms and conditions of the Final Planned Development Agreement shall remain in full
force and effect.
4. All other terms and conditions of the Final Planned Development Agreement shall remain in full
force and effect.
Conditional Use Permit — Purair Products — A Conditional Use Permit to allow outdoor
Storage of a 11,000 gallon oxygen bulk storage tank located at 909 Apollo Road
City Administrator Osberg introduced the item noting the Council is being asked to consider a
Conditional Use Permit for outdoor storage of a bulk storage tank for property located at 909 Apollo
Road.
City Planner Ridley gave a staff report and provided a site map.
The applicant was available for questions.
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Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Conditional Use
Permit for outdoor storage of a bulk storage tank for property located at 909 Apollo Road, subject to the
following conditions: Aye: 5 Nay: 0
1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by
the City Council.
2. Outdoor storage of the bulk storage tanks shall be permitted as delineated on the Site Plan
received November 28, 2017.
3. Any gate shall have lock boxes installed with keys to allow emergency vehicle access.
4. The applicant shall provide a code review as to the storage quantities of each product within the
bulk storage tank and show it is within the maximum allowable quantities allowed in the Fire
and Building code, at time of Building Permit.
Preliminary Subdivision — Boulder Lakes 4th Addition — A Preliminary Subdivision
of 43.2 acres to create 2 lots located at 2900 Ames Crossing Road
City Administrator Osberg introduced the item noting the applicant is proposing to subdivide the site
into two lots. The Council is being asked to consider approval of a Preliminary Subdivision to create two
lots upon approximately 43.23 acres located at 2900 Ames Crossing Road.
City Planner Ridley gave a staff report and provided a site map.
The applicant was available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the Preliminary Subdivision.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve a Preliminary
Subdivision (Quarry Road 2A Addition) to create two lots upon approximately 43.23 acres located at
2900 Ames Crossing Road, subject to the following modified conditions: Aye: 5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as revised by
Council on July 1, 2014: Al, B1, B2, B3, B4, C1, C2, C4, E1, F1, G1, H1, and 11.
2. The property shall be platted.
3. The REOA shall be modified if necessary, in a form acceptable to the City Attorney, to address
the creation of two new lots prior to Final Subdivision approval.
4. The existing stormwater maintenance agreement shall be modified to address the creation of
two new lots, in a form acceptable to the City Attorney.
5. The applicant shall modify the private utility easements and/or maintenance agreements for all
private water mains, storm sewers, and sanitary sewers to address the creation of two new lots,
in a form acceptable to the City Attorney.
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6. The applicant shall modify the private cross -easements for ingress/egress and parking to
address the creation of two new lots, in a form acceptable to the City Attorney.
7. New drainage and utility easements shall be provided over the common lot line, up to a point
no further than 10 feet from the exterior walls of the building, in a manner acceptable to the
City Engineer.
8. All Building and Fire Code standards shall be met.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:14 p.m. Aye: 5 Nay: 0
Date
Mayor
City Clerk Ile