02/16/1989 - City Council SpecialSPECIAL CITY COUNCIL MEETING
THURSDAY, FEBRUARY 16, 1989, 7:00 P.M.
I. ROLL CALL
II. CANVAS BALLOTS FOR FEBRUARY 14, 1989
SPECIAL REFERENDUM
III. REVIEW AND UPDATE WATER QUALITY
MANAGEMENT PLAN
IV. HUD PROPERTY ACQUISITION
V. OTHER BUSINESS
VI. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
CHAIR PERSON AND ALL MEMBERS OF THE ADVISORY PLANNING
COMMISSION
CHAIR PERSON AND ALL MEMBERS OF THE ADVISORY PARKS AND
RECREATION COMMISSION
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 14, 1989
SUBJECT: SPECIAL CITY COUNCIL MEETING SCHEDULED FOR THURSDAY,
FEBRUARY 16
CANVAS OF BALLOTS
The City Administrator will have the final results of the
February 14 special election and it is necessary according to
state law for the City Council to officially canvas the ballots
by giving approval to the final returns of the election. It is
not necessary to inspect or review the actual ballots.
WATER QUALITY PLAN AND REVIEW UPDATE
The Director of Public Works will discuss the Water Quality
Management Plan. Each member of the City Council has received a
copy of the Water Quality Management Plan which reviews back-
ground and various policies to be reviewed and discussed by the
Council. In case any member has misplaced their Water Quality
Management Plan memo, a copy is enclosed for your review.
Members of the APC and APRC have received copies of this
information and may be in attendance at the meeting on Thursday.
HUD PROPERTY ACQUISITION
At the last regular City Council meeting, action was taken to
proceed with the acquisition of the HUD property located in the
southwest quadrant at Diffley and Lexington to be used for
parkland, a new water reservoir site and residential development.
The Director of Parks and Recreation and City Administrator would
like to discuss several issues that are pertinent to the proposed
development as long as the APRC, APC and City Council are all in
attendance. Also enclosed for your review is a memorandum from
Ken Vraa providing background on the HUD issue.
1Sj _Thomas L. Hedges
City Administrator
cc: Dale Runkle, Director of Community Development
Ken Vraa, Director of Parks and Recreation
Tom Colbert, Director of Public Works
MEMO TO: MAYOR & CITY COUNCIL
CHAIRMAN & MEMBERS OF THE ADVISORY PLANNING COMMISSION &
CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION
FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: FEBRUARY 6, 1989
SUBJECT: WATER QUALITY MANAGEMENT PLAN REVIEW & UPDATE
SPECIAL WORKSHOP - FEBRUARY 16, 1989 (7:00 P.M.)
A special workshop has been scheduled to allow the Water Quality
Task Force to present to the City Council and their Advisory
Commissions the status of the Water Quality Management Plan
presently being prepared for the City of Eagan.. This has been a
very comprehensive process which will have a major impact on the
City of Eagan in an ongoing effort to protect and preserve one of
our greatest natural resources. Enclosed with this memo is a
synopsis of the process that has been completed to date along with
recommended policies for consideration of formal adoption and
recommendation for the implementation of these policies if they are
adopted as presented.
This water quality management planning process has reached a point
where it will soon be appropriate to present the information and
recommendations to the general public through a public hearing
process. Therefore, we felt it would be appropriate to review this
process with the Council and Advisory Commissions to receive the
appropriate guidance that may be necessary in making this a
successful process through formal adoption and ongoing
implementation.
Although this has been a lengthy and complex process, the
presentation will be kept concise and meaningful allowing an
opportunity for as much discussion and inneraction as may be desired
by any of the affected Council or Commission members. Your time and
interest in this program is greatly appreciated.
If any member would like additional information to be provided prior
to the meeting, please feel free to contact me.
arector of Public Wo ks
TAC/jj
Attachment
cc: Thomas L. Hedges, City Admininstrator
Ken Vraa, Director of Parks & Recreation
Dale Runkle, Director of Community Development
Members - Water Quality Task Force
WATER QUALITY PLANNING
BACKGROUND
The City of Eagan has over 340 waterbodies located within
its borders. As the population of Eagan has increased, the
demand for a high level of water quality in the City's Lakes
and ponds has also increased. Because urban development
impacts downstream water quality, the degredation of the
ponds and lakes in Eagan has become a general concern.
As a result, in May of 1987, the City initiated a water
quality planning process in order to protect and improve the
quality of waterbodies in Eagan.
A Water Quality Task Force was established to guide the
planning process and provide for citizen input. The Task
Force has met throughout the process to review and comment
on the reports and research conducted for the plan.
The Task Force has reviewed an inventory of the City's
waterbodies, developed a waterbody classification system and
developed water quality standards with the assistance of the
Dakota County Soil and Water Conservation District. The
Task Force has also developed draft policies and
recommendations that the City must follow to insure that the
City's waterbodies are preserved for their intended use.
The draft policies and partial list of recommendations are
attached.
The water quality Task Force has a goal of completing the
plan by June, 1989. The plan will be coordinated with the
City's revised stormwater plan and will include the
following:
1. A description of the waterbody classification
system. The classification system separates
waterbodies into recreational use ponds and
stormwater management basins. Four categories
of recreational waterbodies and three categories
of management basins have been established. A
map depicting the proposed classification of all
waterbodies will be provided as well as a
procedure to be followed if the classification
of a given waterbody is disputed.
2. A description of the water quality standards
proposed by the Water Quality Task Force. Water
quality standards were established for each
classification category to allow the desired
use of the waterbody.
3. A description of the water quality monitoring
program. The monitoring program contains two
major sections: A short term sampling program
to collect background data from 15 waterbodies
and a long term Secchi Disk monitoring program
to track water quality trends. The Secchi
Disk data collection will be done on a
volunteer basis by City Residents.
4. Policies and recommendations necessary to protect
existing water quality and to foster the
improvement of degraded waterbodies.
5. A description of the Walker POND NET model which
will be used to predict the impacts of
management efforts and subdivision developments
on water quality. Recommendations concerning
modifications of existing ponds, location and
design of additional ponds necessary to improve
water quality as predicted by the model will
also be provided. Specific recommendations
will be coordinated with the needs of the
stormwater management plan.
6. A recommended Capital Improvement Program
detailing the funding needs of the water quality
management program will be provided. The CIP
will be based on the funding level needed to
achieve the goals of the water quality
management plan.
In addition to the meeting with the City Council, the water
quality planning process will include workshops for the
Planning and Parks Commissions, the City's Developers Task
Force, the Citizens of Eagan, and a Public Hearing. Dates
for these workshops have not yet been set .
WATER QUALITY MANAGEMENT POLICIES
A major component of the Water Quality Management Plan will
be the policies which will guide management efforts. The
policies which are ultimately adopted by the City should
have the dual objective of protecting existing water quality
and fostering the improvement of water quality where it has
become degraded. The implementation of appropriate policies
will minimize the need for future lake restoration programs
to improve water quality.
The water quality management policies which have been
recommended for approval by the Water Quality Task Force are
as follows:
POLICY #1
Each waterbody within the City of Eagan will be classified
according to its desired use. The classification system
will be reviewed every five years.
POLICY #2
Water quality standards will be developed for each waterbody
use category. The water quality standards will be reviewed
every five years.
POLICY #3
The City of Eagan will coordinate water quality improvement
efforts with County, State and Federal Agencies and the
Citizens of Eagan through the Water Quality Task Force.
POLICY #4
The City of Eagan will promote the reduction of phosphorus
loading to waterbodies by regulation, municipal management
activities and public education.
POLICY #5
The City of Eagan will prohibit the discharge of foreign
materials into the stormsewer system. Such materials shall
include but not be limited to waste oil, paint, grass
clippings and leaves.
POLICY #6
The City of Eagan will implement an erosion and sediment
control program on construction sites. This program will be
expanded to cover County and State Highway projects.
POLICY #7
Post -construction phosphorus export from new developments in
the City of Eagan shall not exceed pre -development
phosphorus export.
POLICY #8
New developments shall be required to provide mitigative
measures, if the development results in an increase in the
phosphorus concentration of downstream recreational
waterbodies. Mitigative measures shall include but not be
limited to reducing impervious area, treatment basin
construction, treatment of stormwater discharge or a cash
contribution in lieu of as determined by the City of Eagan.
POLICY #9
The Walker POND NET computer model modified by the City of
Eagan shall be used to estimate the impacts of developments
on downstream water quality.
POLICY #10
Phosphorus loading values and stormwater runoff coefficients
used in the Walker POND NET model shall be established by
the City of Eagan. Phosphorus loading values and runoff
coefficients shall be based upon the best available
literature values or from statistically significant data
collected in the Twin Cities Metropolitan Area.
POLICY #11
The City of Eagan will establish a long-term Citizens Secchi
Disk monitoring program on recreational use waterbodies to
evaluate water quality trends.
POLICY #12
The City of Eagan will institute a Capital Improvement
Program to Fund City-wide surface water quality
improvements. Management activities for protecting or
improving water quality will focus on waterbodies classified
as recreational and will be funded on a priority ranking
scheme.
POLICY #13
The City of Eagan will evaluate the progress of water
quality management efforts on an annual basis with a major
program review on a five year basis.
RECOMMENDATIONS FOR IMPLEMENTING POLICIES
In addition to developing policies, the Water Quality Task
Force discussed a number of recommendations which would be
critical in implementing the policies. It is anticipated
that as the planning process proceeds, recommendations in
addition to those listed below will evolve:
1. The classification of waterbodies should follow
the procedure described in the Eagan Wetland
Classification Report and shown on the draft
final classification map.
2. The water quality standards for each
classification category will follow the criteria
described in the Eagan Wetland Classification
Report as amended in a January 3, 1989 memorandum
to the Water Quality Task Force.
3. The City should develop a spill response program
for City Personnel to prevent the discharge of
spilled material into the stormsewer system. The
response program will focus on containing,
neutralizing and properly disposing of spilled
materials. The Fire Department, Police Department
and Public Works Department should have a readily
available supply of oil absorbent pads.
4. The City of Eagan should coordinate with a local
service club, such as the Boy Scouts or Girl
Scouts to develop a supply of phosphorus free
fertilizer for City Residents. Lawn care
companies operating in Eagan should have available
phosphorus free fertilizer for lawn applications.
5. The City should implement a monitoring program
to collect background water quality data on
recreational waterbodies. The monitoring program
should follow the sampling schedule described in
Chapter of the management plan.
6. The ranking of waterbodies to determine funding
priorities should follow the procedure developed
by the Eagan Parks and Recreation Advisory
Commission. The procedure is described in a
December 5, 1988 memorandum to the Eagan Water
Quality Task Force.
MEMO TO: TOM HEDGES, CITY ADMlINISTRATOR
HONORABLE MAYOR AND CITY COUNCIL
FROM: KEN YRAA, DIRECTOR OF PARKS K RECREATION
DATE: FEBRUARY 7, 1989
RE: HUD PARCEL
BACKGROUND
Attached is information originally prepared for the Advisory Park and
Recreation Commission concerning the HUD property. The purpose of this
memo is to provide you with additional information concerning the offer to
sell and suggest a possible course of action/alternatives.
COSTS
The assessment in the memo of January 30th appears to be accurate; a
thorough review was completed by Mr. Gerry Wobschall. (The $287,000 total
assessment figure includes a pending assessment on Parcel "B" of $109,000).
All of the parcels, under the Lexington South PUD, have multiple zoning
of 12 to 14 units an acre.
It does not appear that HUD had an appraisal performed on the property; at
least this is the conclusion by Mr. Daugherty and staff, based on their
conversation with the HUD office. The offer appears to be founded on the
investment that HUD has in the property rather than any other analysis of
value. For example, Independent School District #196 paid $22,000 (with
assessment) an acre for agriculturally zoned property being proposed for
the next elementary school in Eagan. This being the case, the purchase
price (with assessment) of $1.56 million, or $18,950 per acre, appears
within reason.
As my earlier memo stated, another parcel of land would still need to be
acquired. This 1/2 acre parcel is owned by First Financial Corporation.
The parcel, according to the PUD agreement, was intended to be used by the
condominium owners for a future "club house/swimming pool" facility. Our
Attorney's office is doing a title check to determine if present
condominium owners have a percentage of ownership in the lot. The PUD
agreement does not provide for any housing units to be constructed on the
parcel, therefore it appears that the parcel has only limited value and
could be purchased at a reasonable cost.
FUNDING
Purchase of the property could be accomplished through the Park Site
Acquisition Fund. This would, however, seriously deplete the fund, leaving
marginal dollars available for other park development, at least until other
cash dedications are made.
Staff would recommend that Parcel "B", having no apparent park or City
value, be resold with the revenues returned to the Park Site Acquisition
Fund.
Parcel "A" may have some park value because of its proximity between park
property. Based on further analysis of this property, it too may be
recommended for re -sale. Another alternative includes the possible sale
of the north east corner of Walnut Hill Park. This small portion of park
land is isolated from the main park component and could be declared
"surplus" property to be sold off to the adjacent property owner for
commercial use. Again, proceeds of the sale would be returned to the Park
Site Fund.
Lastly, the preview site for the water revision (north of Diffley) could be
sold with the proceeds being returned to the Park Site Fund. This Parcel
could be rezoned commercial, thus bringing a higher resale value. A strong
case for such a rezoning can be made given the proposed development to the
south. The parcel is approximately 1-1/2 acres, but some would have to be
retained for the existing booster station facility/road right-of-way.
SITE PLAN
Staff has reviewed several site plan alternatives for development of the
sixty (60) acre parcel. Staff would like to review these with the Council
for direction.
KV/bl s
TO: ADVISORY PARKS & RECREATION COMMISSION
FRW.)Lx' KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: JANUARY 30, 1989
RE: MD PROPERTY - TERNS OF SALE
BACKGROUND:
The Department has been attempting to acquire property south of the
intersection at Diffley and Lexington Road, from the U.S. Dept. of Housing
and Urban Development. After nearly two years of on-again/off-again
progress, the City received a letter late Thursday, January 26, from HUD
offering to sell to the City the property known as Lexington South. In
addition to the approximate sixty-three (63) acres at the intersection of
Diffley and Lexington Avenue, terms of the offer include two (2)
additional properties of land, which were acquired by HUD from Lexington
South. These two parcels include Outlot C of Edgewood lst Addition, with
approximately 11 acres (*A*), and a second parcel south of Diffley Road and
east of Daniel Drive at approximately 7.5 acres (*B*). (See Attached
Location Map). In total, there are approximately 82.5 acres. The offer to
sell this property at $1,275,000 is approximately $15,450 per acre. In
addition, the City would have to assume the assessment for the parcels,
which is approximately $287,400 in total. Therefore, the total purchase of
the property is $1,562,400 or $18,950 per acre. (NOTE: All figures are
preliminary. The assessment clerk is doing additional research to verify
this amount.)
The purpose of this memo is to alert you to the status of the acquisition
and the proposed terms to the City. Staff has yet to complete the analysis
of these terms of the offer to sell, or the use/value of the additional
properties for parks or other purposes. This work will be initiated at
once. Staff would prepare a complete analysis and break -down of costs per
parcel and will attempt to obtain from HUD any appraisal that may have
been completed by their office in establishing property values.
There is one additional parcel; Lot 3, Block 2 of the Kensington Addition
the City will also have to acquire. This is owned by First Financial
Corporation. They have indicated a willingness to sell the property to the
City, which is less than an acre in size. No offer or value has been
placed on the parcel at this time.
KV/bls
••�"'a U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON,D.C. Z M10-8000
OFFICE OF THE ASSISTANT SECRETARY FOR HOUSING -
FEDERAL HOUSING COMMISSIONER
JAN,' 17 M
Mr. Thomas Hodges
City Administrator
City of Eagan
3830 Pilot Knob Road
Eagan, Minnesota 55122
Dear Mr. Hodges:
This is in further reference to my letter of June 13, 1988, regarding
the City of Eagan's interest in purchasing from the Department of Housing
and Urban Development the property known as Lexington South.
We are now in a position to offer this property to you at a sales
price of $1,275,000.00. The terms of this sale are: (1) all cash with
closing to occur within 60 days of HUD's execution of the sales contract;
(2) the property will be conveyed in its as -is condition without warranty;
(3) the purchaser will take title subject to the outstanding special
assessments (the total dollar amount of the special assessments has
already been deducted from our estimate of current value and is reflected
in the above stated sales price); and (4) the purchaser shall pay all
closing expenses. As we have already provided for our customary 10 percent
discount on sales to cities, the terms and price of this offer are not
further negotiable. If you are interested in purchasing the property at
the stated price and terms, please notify me in writing within 30 days of
the date of this letter in order that our Office of General Counsel can
prepare the sales contract for execution.
Any questions regarding this matter should be directed to the
attention of Sandra Foy of my staff at (202) 755-5832.
Sincerely,
:"ij
Jammqq�s C. Nistler
9tputy Assistant Secretary
for Single Family Housing