03/20/2018 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
MARCH 20, 2018
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmember Fields and Hansen. Councilmembers Bakken and Tilley were absent.
A regular meeting of the Eagan City Council was held on Tuesday, March 20, 2018 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields and Hansen.
Councilmember Tilley was absent. Also present were City Administrator Osberg, Assistant City
Administrator Miller, Public Works Director Matthys, Parks & Recreation Director Pimental, Director of
Community Development Hutmacher, Fire Chief Scott, Police Chief McDonald, City Attorney Bauer and
Executive Assistant Stevenson.
AGENDA
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the agenda as
presented. Aye:4 Nay:0
RECOGNITIONS AND PRESENTATION
Swearing in of Full -Time Fire Staff
Fire Chief Scott introduced the firefighters: Jon Kemp, Nate Voye, Mike Winters, Jake McPherson, Dale
Stein, Tim Keller, Tyler Haege, Jason Marshall, Jessica Hoffman, Matt Forse, and Joe Ahlstrom, and
administered the Oath of Office. Fire Captain TC Shellinger was absent.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the consent
agenda as presented: Aye: 4 Nay: 0
A. It was recommended to approve the minutes of March 6, 2018 regular City Council meeting, as
presented.
B. Personnel Items:
1. It was recommended to accept the resignation of Winter Recreational Seasonal Employees.
2. It was recommended to approve the hiring of Jarvis Groth, Utility Maintenance Worker.
3. It was recommended to approve the hiring of Brent Foiles, Accountant II.
4. It was recommended to approve the hiring of seasonal employees as Recreation Program
Assistant, Umpire, Personal Trainer, and Recreation Leader.
C. It was recommended to ratify the check registers dated March 2, 9 and 16, 2018.
D. It was recommended to approve the ordinary and customary contracts with Impact Printing,
Think Mutual Bank, Lalo's Lunchbox, LLC, Legacy Creative Images, Mary Gohman, UHL Company,
Inc., and Pros of the Rope.
E. It was recommended to approve the Remote City Council Meeting Participation Guidelines.
City Council Meeting Minutes
March 20, 2018
2 page
F. It was recommended to receive bids for City Contract 18-06 (Police Department and City Hall
Renovations) and award the contract to Ebert Construction, for the Base Bid and Alternates 1-5
in the amount of $14,853,400 and authorize the Mayor and City Clerk to execute all related
documents.
G. It was recommended to approve Change Order No. 2 for Contract 17-06 (Digital Radio System
Replacement) and authorize the Mayor and City Clerk to execute all related documents.
H. It was recommended to receive the bids and award Contract 17-20 (Quarry Road/Quarry Park
Improvements) to McNamara Contracting Inc. for the Base Bid in the amount of $1,169,972.21
and authorize the Mayor and City Clerk to execute all related documents.
I. It was recommended to receive the bids for Contract 18-05 (Central Maintenance Facility —
Phase II Improvements), and award a contract to Ebert Construction for the base bid, plus
Alternate Bid #1, in the amount of $3,162,300.00, and authorize the Mayor and City Clerk to
execute all related documents.
J. It was recommended to approve a resolution of support for Dakota County Transportation
Department's submittal of a Corridors of Commerce grant application for Highway77 (Cedar
Avenue Freeway) Northbound MnPASS Lane.
K. It was recommended to approve a resolution requesting the Minnesota Commissioner of
Transportation's approval of designation of Washington Drive, and existing street segment, on
the City of Eagan's Municipal State Aid (MSA) roadway system.
L. It was recommended to approve a resolution requesting the Minnesota Department of
Transportation to advance to the City of Eagan approximately $3.23 million from the Municipal
State Aid (MSA) Construction account.
M. It was recommended to approve a resolution requesting the Minnesota Department of
Transportation to release the local bond principal and interest portion of the City of Eagan's
annual appointment from the Municipal State Aid (MSA) Construction and Maintenance
account.
N. It was recommended to approve an On -Sale Liquor and Sunday License for Cosmos Diner, LLC
doing business as Cosmos Diner, Located at 1891 Silver Bell Road, Suite 1200.
0. It was recommended to approve pool of Consultant Service providers for lawn mowing, refuse
removal, securing vacant buildings and general maintenance for the collection of businesses on
the attached list, authorize the City Planner and/or Senior Code Enforcement Technician as the
signatory for work orders, and to authorize the Mayor and City Clerk to execute all related
documents.
P. It was recommended to approve a Comprehensive Guide Plan Amendment to change the land
use designation from Quasi-Public/Institutional (QP) to Office/Service (0/S) and a Rezoning from
Public Facilities (PF) to Limited Business (LB) for City -owned property located at 3940 Rahn Road
and 4701 Galaxie Avenue.
Q. It was recommended to approve a Joint Powers Agreement with the Dakota County
Transportation Department for Project 1284, Yankee Doddle Road (CSAH 28) Traffic Signal
Replacements at Blue Cross Road, Coachman Road, and Central Parkway — County Project No.
28-56, and authorize the Mayor and City Clerk to execute all related documents.
R. It was recommended to approve a resolution to temporarily extend the licensed premise of the
On -Sale Taproom License issued to Bald Man Brewing, Inc. on April 7, 2018 at 2020 Silver Bell
Road Suite 25.
S. It was recommended to receive the petition to vacate drainage and utility easements on Lot 1,
Block 1 Sakallah Addition and schedule a public hearing to be held on April 17, 2018.
City Council Meeting Minutes
March 20, 2018
3 page
T. It was recommended to approve an On -Sale Liquor and Sunday Liquor License for Ashford Royal
Cliff LLC doing business as Brianno's/Royal Cliff, located at 2280 Cliff Road.
U. It was recommended to approve a manager change of the Off -Sale Beer License issued to Eagan
2014 LLC doing business as Cub Foods #1695 at 1276 Town Centre Drive.
PUBLIC HEARINGS
There were no public hearing items to be heard.
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Hansen moved, Councilmember Fields seconded a motion to adjourn the meeting at
6:45 p.m. Aye: 4 Nay: 0
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