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04/17/2018 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota APRIL 17, 2018 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmember Fields, Bakken and Hansen. Councilmember Tilley was absent. A regular meeting of the Eagan City Council was held on Tuesday, April 17, 2018 at 6:35 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields and Hansen. Councilmember Tilley was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Parks & Recreation Director Pimental, Director of Community Development Hutmacher, City Planner Ridley, Police Chief McDonald, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the consent agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of April 3, 2018 regular City Council meeting and April 10, 2018 Special City Council minutes, as presented. B. Personnel Items: 1. It was recommended to approve the hiring of Jerome Blatt, Streets Maintenance Worker. 2. It was recommended to approve the hiring of Rebecca Gronewold, GIS Technician. 3. It was recommended to approve the hiring of Brian Leyendecker, Stormwater Technician. 4. It was recommended to approve the hiring of Nick Svendahl, Mechanic/Equipment Maintenance Worker. 5. It was recommended to approve the hiring of ECC Guest Service Representatives: Josie White, Kristi Sehnert, and Jane Eliason,. 6. It was recommended to approve the hiring of Engineering Interns: Aaron Oppenheimer and Adam Unke. 7. It was recommended to accept the resignation/retirement of Sergeant Brad Ramthun. 8. It was recommended to accept the resignation/retirement of Gary Royal, Custodian and authorize his replacement. C. It was recommended to ratify the check registers dated March 30 and April 6, 2018. City Council Meeting Minutes April 17, 2018 2 page D. It was recommended to approve the ordinary and customary contracts with JPS Entertainment, Genisys Credit Union, UHL Company, Inc., and Metropolitan Regional Arts Council. E. Item was removed. F. It was recommended to approve a temporary on -sale liquor license for the Twin Cities Good Time Softball League's North Star Classic on May 26 and 27, 2018 at 4201 Lexington Avenue and 980 Northview Park Road. G. It was recommended to schedule a Special City Council meeting on Tuesday, May 22, 2018 at 5:30 p.m. for the purpose of interviewing Deputy Police Chief Roger New for the position of Police Chief for the City of Eagan. H. It was recommended to approve a resolution authorizing execution of Sub -Grant Agreement with the Minnesota Department of Public Safety for an application to install lightning prediction and warning technology at Cascade Bay. I. It was recommended to approve action to not waive the monetary limits on municipal tort liability. J. It was recommended to approve Amendment #1 for Grant Contract #CDAP-18-0001-H-FY18, amendment to MIF loan agreement, and related loan documents for the expansion into the City of Eagan by Medial Equipment Solutions, Inc. d/b/a Purair Products. K. It was recommended to approve a Final Plat (Blackhawk Plaza 27 Year Correction) for property located at 1815 Diffley Road. L. It was recommended to direct City staff to work with the City Attorney to prepare an Ordinance Amendment to Chapter 11 regarding Planned Development Zoning District Standards. M. It was recommended to approve a five-year contract extension for Contract 14-14 (Cedar Grove Parking Garage and Redevelopment District — Facility Management Services) with Cornerstone Parking, Inc., and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to authorize a variance to the Construction Activity Noise Regulations to extend construction activity to 11:59 p.m., from May 1 to December 1, to Northern Natural Gas Company for pipeline installation known as their Cedar Station Upgrade Project, from the Eagan/Rosemount border adjacent to Lebanon Hills Regional Park to 4065 Old Sibley Memorial Highway. 0. It was recommended to approve revisions to the Winter Trail Maintenance Policy. P. It was recommended to authorize preparation of Ordinance Amendments to Chapter 7, Section 7.06, Public Right -of -Way Regulation for further consideration to regulate telecommunication right-of-way users' installations of small wireless telecommunication facilities within public right-of-way. Q. It was recommended to authorize preparation of an Ordinance Amendment to Charter 7, Section 7.06, Public Right -of -Way Regulation for further consideration to regulate the installation of fiber optics facilities within the bituminous pavement of city streets as part of an endeavor to provide fiber to the home/premises and the utilization of the $10,000 CenturyLink escrow in this endeavor. R. It was recommended to award Contract 18-14 (Salt Storage Structure Demolition) to Lloyd's Construction Services, Inc. for the stipulated sum amount of $36,730.00, and authorize the Mayor and City Clerk to execute all related documents. City Council Meeting Minutes April 17, 2018 3 page PUBLIC HEARINGS Sakallah Addition, Lot 1, Block 1— Easement Vacation and Final Subdivision (Lakeside at Eagan) — Norton Homes City Administrator Osberg introduced the item noting on March 14, 2018, City staff received a petition from Mr. Pat Hiller, representing Norton Homes, requesting the vacation of public drainage and utility easements within Lot 1, Block 1, Sakallah Addition. The purpose of the request is to allow the re -platting and subdivision of the property. Public Works Director Matthys gave a staff report and provided a site map. The applicant was available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the vacation of public drainage and utility easements on Lot 1, Block 1, Sakallah Addition. Aye: 4 Nay: 0 Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Final Subdivision (Lakeside of Eagan) to create 4 single-family lots upon approximately 4.8 acres located north of Wescott Road, east of Lexington Avenue and west of Greensboro Drive. Aye: 4 Nay: 0 OLD BUSINESS There were no old business items to be heard. NEW BUSINESS Rezoning and Preliminary Subdivision (Haven Woods) — Barbara McMahon City Administrator Osberg introduced the item noting the Council is being asked to consider approval of a rezoning from Agriculture and R-1, Single -Family, to R -1S Single -Family Small Lot district, a preliminary subdivision to create 13 single-family lots, and a variance to the maximum cul-de-sac length of 500 ft for a cul-de-sac of 750 feet for property at 3955 Dodd Road. City Planner Ridley gave a staff report and provided a site map. Ridley noted there is a restricted access easement adjacent to Elrene Road. Staff believed that the vacation of the easement could occur with the subdivision. Staff and the applicant were informed this afternoon, from the City Attorney, that that was not the case. City Attorney Dougherty noted, while reviewing the Council packet, an issue regarding access off of Elrene Road that would need Council action prior to approving the subdivision. The proposed plat takes access off of Elrene Road, in an area that is presently restriction by the City. It would require the City to determine through a vacation process that it is willing to give up a portion of that access. Prior to City Council Meeting Minutes April 17, 2018 4 page approving the subdivision, it is his understanding that Engineering would prefer the access come off of Elrene Road as opposed to Dodd Road. Ultimately, a petition is needed to begin the vacation process. Clark Wicklund, Alliant Engineering, representing the applicants, noted with the late notification regarding the restricted access easement and the fact the City Council will not be able to vote on the items, the applicant is requesting a continuation on all application items and is petitioning the vacation of the restricted access easement. The Council discussed the request. Mayor Maguire suggested continuing the actions to the May 15, 2018 City Council meeting. Councilmember Fields moved, Councilmember Hansen seconded a motion to continue the rezoning, preliminary subdivision and variance to the May 15, 2018 City Council meeting. Fields also moved to accept the application for vacation of easement and schedule a Public Hearing for May 15, 2018, Councilmember Hansen seconded the motion. Aye: 4 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY ADMINISTRATOR City Administrator Osberg noted the Public Works Committee meeting will be held immediately after the Council meeting in the first floor conference room. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Hansen moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:04 p.m. Aye: 4 Nay: 0 �11 �Rb Mayor