05/01/2018 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
MAY 1, 2018
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmember Fields, Bakken and Hansen. Councilmember Tilley was absent.
A regular meeting of the Eagan City Council was held on Tuesday, May 1, 2018 at 6:30 p.m. at the Eagan
Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields and Hansen.
Councilmember Tilley was absent. Also present were City Administrator Osberg, Assistant City
Administrator Miller, Public Works Director Matthys, Parks & Recreation Director Pimental, Director of
Community Development Hutmacher, City Planner Ridley, City Attorney Dougherty and City Clerk
Scipioni.
AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye:4 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the consent
agenda as presented: Aye: 4 Nay: 0
A. It was recommended to approve the minutes of April 17, 2018 regular City Council meeting as
presented.
B. Personnel Items:
1. It was recommended to approve a change to Section 13.2 of the Employee Handbook
pertaining to the schedule for vacation accrual, adding a tier for 20 years of service, at which
time an employee shall accrue vacation at a rate of 184 hours/year with a maximum
allowable balance of 276 hours.
2. It was recommended to approve the hiring of ETV Executive Director, to be names.
3. It was recommended to accept the resignation/retirement of Mary Granley, Senior Code
Enforcement Technician.
4. It was recommended to approve the ratification of the collective bargaining agreement
between the City of Eagan and Law Enforcement Labor Services: Eagan Police Sergeants
Local #185.
5. It was recommended to authorize the hiring of seasonal employees for Landscape Crew,
Park Maintenance Worker, Production Crewmember, Tree Inspector, ECC Guest Service Rep,
Recreation Leader, and Arena Softball Umpire.
C. It was recommended to ratify the check registers dated April 13 and 20, 2018.
City Council Meeting Minutes
May 1, 2018
2 page
D. It was recommended to approve the ordinary and customary contracts with BCBSM, Inc., Huath
Enterprises, and Integrated Loss Control, Inc.
E. It was recommended to approve a resolution and Sign Management Control Agreement.
F. It was recommended to approve a resolution to accept donations from Keith Maiz and the
Eagan Hockey Association.
G. It was recommended to approve the plans and specifications for a new mobile production truck
and authorize the City of Eagan / Eagan TV to go out for bid jointly with Burnsville, and allow
those bids to be submitted via the City of Burnsville's online tool.
H. It was recommended to proclaim May 20 through May 26, 2018 as Public Works Week, and
authorize the Mayor and City Clerk to execute all related documents.
I. It was recommended to proclaim June 2018 as Eagan Lakes Appreciation Month and authorize
the Mayor and City Clerk to execute all related documents.
J. It was recommended to approve a resolution amending the 5 -year Capital Improvement Plan
(2018-2022) to include the extension of Beverly Drive (Project 1293) in the 2018 construction
season.
K. It was recommended to approve an amendment to the telecommunication lease agreement
with Telecom, for upgrades on the Safari Reservoir site and authorize the Mayor and City Clerk
to execute all related documents.
L. It was recommended to approve a manager change of the On -Sale Liquor and Sunday License
issued to Granite City Restaurant Operations, Inc. doing business as Granite City Food &
Brewery, 3330 Pilot Knob Road.
M. It was recommended to approve an agreement with UHL, Inc. to provide the access control
system for the renovations at the City Hall and Police facilities.
N. It was recommended to direct City staff to work with the City Attorney to prepare an Ordinance
Amendment to Chapter 11, Section 11.60, regarding Use Districts.
O. It was recommended to direct City staff to work with the City Attorney to prepare an Ordinance
Amendment to Chapter 11, Section 11.70, regarding Performance Standards.
P. It was recommended to approve an agreement with UHL, Inc. to provide the video surveillance
system for the renovations at the City Hall and Police facilities.
Q. It was recommended to vacate public drainage and utility easements on Lot 1, Block 1 Eagan
Place 4t" Addition.
R. It was recommended to approve an On -Sale Liquor and Sunday Liquor License for Bonfire
Restaurant Company, LLC doing business as Axel's Bonfire, located at 1555 Cliff Road.
APPOINTMENT OF ADVISORY COMMISSION MEMBERS
City Administrator Osberg introduced the item noting per City Code, each commission may have up
to seven regular members. The City Council will be voting via ballot, and distributed in the
following order: Advisory Planning Commission, Parks and Recreation Advisory Commission, Airport
Relations Commission, Energy and Environment Advisory Commission, and the Eagan -Inver Grove
Heights Watershed Management Organization.
City Clerk Scipioni walked through the ballot voting process.
City Council Meeting Minutes
May 1, 2018
3 page
The City Council voted via individual ballots on their 2018 advisory commission appointments and
the watershed management organization. The following were approved by unanimous consent by
the City Council:
Advisory Planning Commission
1. Angela Torres
2. Dan Sagstetter
3. Benjamin Weimert
4. Carol Whisnant (1 -year term)
5. Christo Jensen (1 -year alternate)
Parks and Recreation Advisory Commission
1. Aileen Hough
2. Molly Schuetzle
3. Michael Palmer
4. Anita Pagey (1 -year alternate)
Airport Relations Commission
1. Philippe Girard
2. Jeff Spartz
3. Michael Johnson
4. Theresa Hughes (1- year alternate)
Energy and Environment Advisory Commission
1. Stacy Fleenor
2. Peter Dugan
3. Greg Oxley
4. Mike Supina
5. Stacy Miller
6. Ian Ziese (1 -year alternate)
Councilmember Bakken moved, Councilmember Hansen second a motion to appoint Jennifer
Workman Jesness to a 3 -year term on the Eagan -Inver Grove Heights Watershed Management
Organization. Aye:4 Nay:0
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve the
remainder appointments to the advisory commissions with all terms beginning in May 2018.
Aye:4 Nay:O
PUBLIC HEARINGS
There were no public hearings to be heard.
OLD BUSINESS
There was no old business to be heard.
City Council Meeting Minutes
May 1, 2018
4 page
NEW BUSINESS
Comprehensive Guide Plan Amendment — Cedar Cliff Commercial Park (CCRE, LLC)
City Administrator Osberg introduced the item noting the action before the Council is to direct staff to
submit to the Metropolitan Council a Comprehensive Guide Plan Amendment or direct Findings of Fact
to change the land use designation from Office/Service to High Density Residential upon 2.2 acres
located at 2121 Cliff Drive.
City Planner Ridley gave a staff report and provided a site map.
The representative for the applicant gave a summary of the request and was available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the request.
Councilmember Hansen moved, Councilmember Fields seconded a motion to direct staff to submit to
the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation
from O/S (Office/Service) to HD (High Density Residential) upon approximately 2.2 acres located at 2121
Cliff Drive. Aye: 4 Nay: 0
Comprehensive Guide Plan Amendment— MWF Properties
City Administrator Osberg introduced the item noting the action before the Council is to direct staff to
submit to the Metropolitan Council a Comprehensive Guide Plan Amendment or direct Findings of Fact
to change the land use designation from Retail Commercial to High Density Residential upon
approximately 1.17 acres located at 2977, 2981 and 2985 Lexington Avenue.
City Planner Ridley gave a staff report and provided a site map.
Chris Stokka, MWF Properties, LLC, gave a presentation on the request and was available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the request.
Councilmember Hansen moved, Mayor Maguire seconded the motion to direct staff to submit to the
Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from
RC (Retail Commercial) to HD (High Density Residential) upon approximately 1.6 acres located at 2977,
2981 and 2985 Lexington Avenue. Aye 3 Nay: 1 (Bakken)
City Council Meeting Minutes
May 1, 2018
5 page
Comprehensive Guide Plan Amendment — Eagan Senior Living
City Administrator Osberg introduced the item noting the action before the Council is to direct staff to
submit to the Metropolitan Council a Comprehensive Guide Plan Amendment or direct Findings of Fact
to change the land use designation from Business Park to High Density Residential upon approximately
7.9 acres located in the NE quadrant of Lexington Avenue and Yankee Doodle Road.
City Planner Ridley gave a staff report and provided a site map.
John Myhre, Southview Senior Living, was available for questions.
Mindy Michael, representing the applicant, provided a summary of the request.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the request.
Councilmember Fields moved, Councilmember Hansen seconded the motion to direct staff to submit to
the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation
from BP (Business Park) to HD (High Density Residential) upon approximately 7.9 acres located in the NE
quadrant of Lexington Avenue and Yankee Doodle Road. Aye: 3 Nay: 1 (Bakken)
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Hansen moved, Councilmember Fields seconded a motion to adjourn the meeting at
8:00 p.m. Aye: 4 Nay: 0
Date
A A/+m
Mayor
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City Clerk
-+fAxIC.l Tait�
2018 Advisory Commission AiMointments
Advisory Planning Commission (APC)
2 -year Terms
I. Y1aP� IDCIPS
1
One-year Term
1. fc) t, hi 5na nr•
One -y. ear Alternate
MUMMITMAWd
Advisory Parks and Recreation Commission APrC
2 -year Terms
Jig
■ t• �■
■
One-year Alternate
Airport Relations Commission (ARC)
2 -near Terms
2. c'}
3. �-iS � Sr )h n T
One-year Alternate
I.
Ener,( -),v and Environment Advisory Commission EEAC
2-vear Terms
2.
3.
4.ttit,�,
s._
One -,year Alternate
I. 21el5(z '
Eagan -Inver Grove Hei hts Watershed Management Organization (EIGHWMO)
3 -year Term
IT, tiM .-
Commissi jn
Ballot #
2018 Advisory Commission Voting Tally
APC APrC ARC EEAC WMO
Angela Torres*
Dan Sagstetter*
Benjamin Weimert*
Derek Schilling
Carol Whisnant
Amanda Feist
Tom Heaney
Christo Jensen
Aileen Hough*
Molly Schuetzle*
Michael Palmer*
Anita Pagey
Peter Thoreen
Lori Peterson
Trygve Olsen
Robin Cerio
Philippe Girard
Jeff Spartz*
Michael Johnson*
Theresa Hughes
Stacy Fleenor*
Peter Dugan*
Greg Oxley*
Mike Supina*
Stacy Miller
Shelby Mehl
Sydney Vergin
Ian Ziese
Jennifer Workman Jesness*
*Incumbent on a City Advisory Commission
Advisory Planning Commission APC
2 -year Terms
I - 440 -Ppks
2. Wd,
3. &e,J WelMe,Q.t'
1 -year Term
Ch lei sta Y-� �,j
Alternate:
Round 1
wh�sMfi
Initial:
Initial:
Advisor.)` Planning Commission (APCI
2 -year Terms
1 -near Term
Alternate:
1. dr ; & J ON't',
Round 1
IrA
Advisory Planning Commission {APC
2 -year Terms
1. ��S
2. 5fl*s'fe#0,'F,
I Wet Ln 69T
1-v ear Term
Alternate:
l -AW* �*-ejt
Round 1
Initial
Advisory Planning Commission (APC
2 -year Terms
1. 0v.,cr
2. _� ,Sr HBO✓
1 -year Term
Alternate:
1. "C, -r -
Round 1
Commission ! ��
Ballot #
2018 Advisory Commission Voting Tally
APC APrC ARC EEAC WMO
Angela Torres
Dan Sagstetter*
Benjamin Weimert
Derek Schilling
Carol Whisnant
Amanda Feist
Tom Heaney
Christo Jensen
Aileen Hough*
Molly Schuetzle*
Michael Palmer*
Anita Pagey
Peter Thoreen
Lori Peterson
Trygve Olsen
Robin Cerio
Philippe Girard*
Jeff Spartz*
Michael Johnson*
Theresa Hughes
Stacy Fleenor*
Peter Dugan*
Greg Oxley*
Mike Supina*
Stacy Miller
Shelby Mehl
Sydney Vergin
Ian Ziese
Jennifer Workman Jesness*
*Incumbent on a City Advisory Commission
Initial:
Advisory Planning Commission APC
2 -year Terms
1.
2.
a
1 -near Term
I. S�J.S 2 t%
Alternate:
1. Oj hlv/fr
Round 2
Initial:
Advisory Planning; Commission (APC)
2 -year Terms
1.
2.
3.
1-vcar Term
L. wk's k, qui -
Alternate:
1. ci L 4 . lat.,
Round 2
Advisory Planning Commission (APC}
1 -year Term
Alternate:
Round 2
Initia
Advisory Planninp- Commission [APC
2 -year Terms
1.
2.
3.
1 -year Term
1. ;s rt -
Alternate:
Round 2
Commission Ai
Ballot # 3
2018 Advisory Commission Voting Tally
APC APrC ARC EEAC WMO
Angela Torres*
Dan Sagstetter*
Benjamin Weimert*
Derek Schilling
Carol Whisnant
Amanda Feist
Tom Heaney
Christo Jensen
Aileen Hough*
Molly Schuetzle*
Michael Palmer*
Anita Pagey
Peter Thoreen
Lori Peterson
Trygve Olsen
Robin Cerio
Philippe Girard*
Jeff Spartz*
Michael Johnson*
Theresa Hughes
Stacy Fleenor*
Peter Dugan*
Greg Oxley*
Mike Supina*
Stacy Miller
Shelby Mehl
Sydney Vergin
Ian Ziese
Jennifer Workman Jesness*
*Incumbent on a City Advisory Commission
Advisory Planning Commission (APC}
2 -year Terms
1.
2.
3.
1 -near Term
Alternate:
Round 3
Advisory Planning Commission (APC}
2 -year Terms
1.
2.
3.
1 -year Term
1.
Alternate:
Ste 4LJrw
Round 3
Initial: S �f
Initial:
Advisory Planning Commission {APC}
2 -year Terms
1.
2. /
3.
1-vear Term
Alternate:
r
1.
Round 3
Initi=e ,
Advisory Planning Commission APC
2-vear Terms
3.
1 -near Term
1.
Alternate:
1. Fcl;r
Round 3
2.
3.
1 -near Term
1.
Alternate:
1. Fcl;r
Round 3
Manor's Preference
Advisory Planning Commission {APC}
2 -year Terms
1.
2.
3.
1 -year Term
1.
Alternate 0 -year term)
Commission �Ia
Ballot # —L
2018 Advisory Commission Voting Tally
APC APrC ARC EEAC WMO
Angela Torres*
Dan Sagstetter*
Benjamin Weimert*
Derek Schilling
Carol Whisnant
Amanda Feist
Tom Heaney
Christo Jensen
Aileen Hough*
Molly Schuetzle* (�
Michael Palmer*
Anita Pagey
Peter Thoreen
Lori Peterson
Trygve Olsen
Robin Cerio
Philippe Girard*
Jeff Spartz*
Michael Johnson*
Theresa Hughes
Stacy Fleenor*
Peter Dugan*
Greg Oxley*
Mike Supina*
Stacy Miller
Shelby Mehl
Sydney Vergin
Ian Ziese
Jennifer Workman Jesness*
*Incumbent on a City Advisory Commission
Initial:
Advisory Parks and Recreation Commission (APrQ
2 -year Terms
z. f� SE�Erzc£
3. �1 Lk �R�rpR
Alternate 0 -year term)
Round 1
Initial:
Advisory Parks and Recreation Commission (APrC)
2 -year Terms
wA&L
2• i h
3.
Alternate (1 -year term)
Round 1
Advisory Parks and Recreation Commission {APrQ
2 -year Terms
2.
d
Alternate (1 -year term)
1.
Round 1
Initial:
Advisory Parks and Recreation Commission (APrQ
2 -year Terms
3. P-q"mr-
Alternate Q -year term)
Round 1
Commission �1
Ballot # J-
2018 Advisory Commission Voting Tally
APC _ APrC ARC EEAC WMO
Angela Torres*
Dan Sagstetter*
Benjamin Weimert*
Derek Schilling
Carol Whisnant
Amanda Feist
Tom Heaney
Christo Jensen
Aileen Hough*
Molly Schuetzle*
Michael Palmer*
Anita Pagey
Peter Thoreen
Lori Peterson
Trygve Olsen
Robin Cerio
Philippe Girard*
Jeff Spartz*
Michael Johnson*
Theresa Hughes
Stacy Fleenor*
Peter Dugan*
Greg Oxley*
Mike Supina*
Stacy Miller
Shelby Mehl
Sydney Vergin
Ian ziese
Jennifer Workman Jesness*
*Incumbent on a City Advisory Commission
Initial:
Airport Relations Commission (ARC)
2-v ear Terms
2.
� M.Mm y
Alternate f 1-vear term
1. L 0 r: _ f-3or fA
Round 1
Initial:
Airport Relations Commission (ARC)
2 -year Terms
1. 6 1� /*-�
i. S�fiZ
Alternate (1 -year terms ,
Round 1
Initial:
Airport Relations Commission (ARC)
2-vear Terms
I. 61gl&Z,
2. &MA&
},
deof
R-an +�
Alternate 1- ear term
1. 94 �
Round 1
Airport Relations Commission (ARC)
2 -year Terms
2. fpc /iz,
Alternate 1- ear term
1. Hu -�L
Round 1
Commission AERj!
1R
2018 Advisory Commission Voting Tally
APC APrC ARC EEAC
WMO
Angela Torres*
Dan Sagstetter*
Benjamin Weimert
Derek Schilling
Carol Whisnant
Amanda Feist
Tom Heaney
Christo Jensen
Aileen Hough*
Molly Schuetzle*
Michael Palmer*
Anita Pagey
Peter Thoreen
Lori Peterson
Trygve Olsen
Robin Cerio
Philippe Girard*
Jeff Spartz*
Michael Johnson*
Theresa Hughes
Stacy Fleenor*
Peter Dugan*
Greg Oxley*
Mike Supina*
Stacy Miller
Shelby Mehl
Sydney Vergin
Ian Ziese
Jennifer Workman Jesness*
*Incumbent on a City Advisory Commission
Initial:
Energy and Environment Advisor_v Commission [EEAQ
2 -year Terms
1. r.N
2. mf w
3. �J. sk I HUw IV
4.•
jk
5.,; s
Alternate (1 -year term)
Round 1
Initial: �1�
Energy and Environment Advisory Commission (EEAC)
2 -year Terms
L�AMOk
2. c, /dnl
3.
a.
5. ILL
Alternate ( 1-W ear term
1Zi 15(�a
Round 1
Ener :y and Environment Advisory Commission (EEAQ
2 -year Terms
1. Tie&vr
2.
3.
4.
5. �.�7 7e4 � IS4
Alternate (1 -year tern)
Round 1
Initi
Energy and Environment Advisory Commission (EEAC)
2 -year Terms
1. Pe+Pwr
2.�j,
J,
r
3.
4.
S
s.
stn :
Ue✓
Alternate (I -year term)
Round 1
Commission F.,y-TtL
Ballot #
2018 Advisory Commission Voting Tally
APC APrC ARC EEAC WMO
Angela Torres*
Dan Sagstetter*
Benjamin Weimert*
Derek Schilling
Carol Whisnant
Amanda Feist
Tom Heaney
Christo Jensen
Aileen Hough*
Molly Schuetzle*
Michael Palmer*
Anita Pagey
Peter Thoreen
Lori Peterson
Trygve Olsen
Robin Cerio
Philippe Girard*
Jeff Spartz*
Michael Johnson*
Theresa Hughes
Stacy Fleenor*
Peter Dugan*
Greg Oxley*
Mike Supina*
Stacy Miller
Shelby Mehl
Sydney Vergin
Ian Ziese
Jennifer Workman Jesness*
*Incumbent on a City Advisory Commission
Initial:
Ener r - and Environment Advisory Commission JEEAQ
2 -year Terms
1.
2.
3.
H
Alternate (I -year term)
Round 2
Energy and Environment Advisory Commission {EEAQ
2 -year Terms
1.
2.
3.
4.
Alternate (1-y ear term)
I. 2-"-1'e s.e_.
Round 2
Initial: ('
Energy and Environment Advisory Commission {EEAQ
2 -year Terms
1.
2.
3.
4.
s. ISI LLe
Alternate (1 -year term)
Round 2
Initia .
y�
Ener;yv and Environment Advisory Commission [EEAQ
2 -year Terms
5. M ;( r
Alternate (1 -year term)
1. 2 ; ere
Round 2