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06/12/2018 - City Council SpecialSPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 12, 2018 5:30 P.M. EAGAN ROOM EAGAN MUNICIPAL CENTER AGENDA I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. CITY COUNCIL VACANCY IV. JOINT MEETING WITH ADVISORY PLANNING COMMISSION • Affordable Housing o City and CDA Roles in Affordable Housing o Affordable Housing TIF Districts o Inclusionary Housing • Rental Licensing and Point of Sale Programs • R-1S Zoning Classifications • Commissioner Survey Comments V. OTHER BUSINESS VI. ADJOURNMENT Agenda Information Memo June 12, 2018 Eagan Special City Council Meeting III. CITY COUNCIL VACANCY Action to Be Considered: Approve Resolution to Restore Meg Tilley to the Office of City Councilmember Facts: On Thursday, June 7, Councilmember Tilley informed City Administrator Osberg that she would be in attendance at the June 12, 2018 Special City Council meeting, along with subsequent Council meetings. The resolution adopted by the Council on June 5, 2018, per State Statute, acknowledges that when Councilmember Tilley is able to resume duties of Council Member and attend Council meetings, the Council shall remove the temporary office holder and restore Meg Tilley to the Office of Council Member. Enclosed for the Council’s consideration is a resolution prepared by the City Attorney to reinstate Councilmember Tilley to office. Councilmember Tilley shall be prepared to state at the June 12 meeting that she is able to perform the typical and necessary duties of a Council member and to attend Council meetings. If Councilmember Tilley is not in attendance on June 12, staff would be prepared to discuss the Council vacancy process per the Council’s direction at the June 5, 2018 City Council meeting. Attachments: (2) III-1 Resolution, Reinstatement of Councilmember to Elected Office III-2 Resolution adopted by the City Council on June 5, 2018 RESOLUTION NO.18-33 CITY OF EAGAN Reinstatement of Elected Council Member to Office WHEREAS, Minn. Stat. §412.02 subd. 2(b) provides that a vacancy in the Office of Council Member may be declared by the Council when (1) the office holder is unable to serve in the office or attend Council meetings for a ninety day period because of illness, or (2) because of absence from, or refusal to attend Council meetings for a ninety day period, and WHEREAS, on June 5, 2018, the Eagan City Council adopted Resolution No. 18- 32 which declared a vacancy to exist in the Office of Council Member for the seat presently held by Meg Tilley because Ms. Tilley had not served in the office of Council Member or attended a Council meeting for ninety days due to her illness, and WHEREAS, Minn. Stat. §412.02 subd. 2(b) requires that when the person is again able to resume duties and attend Council meetings, the Council shall by resolution remove the temporary office holder and restore the original office holder, and WHEREAS, Meg Tilley appeared at the June 12, 2018 City Council meeting and upon inquiry Meg Tilley averred that she is currently able to perform the typical and necessary duties of a Council member and to attend Council meetings. WHEREAS, based upon Meg Tilley’s representations, the City Council finds that because Meg Tilley is again able to resume Council duties and attend Council meetings, she should be reinstated to the Office of Council Member declared vacant by Resolution No. 18-33. NOW, THEREFORE, in compliance with Minnesota Statutes §412.02 subd. 2(b), Meg Tilley is reinstated to the Office of Council Member effective immediately. CITY OF EAGAN CITY COUNCIL By:_________________________ Its: Mayor Attest:______________________ Its: Clerk RESOLUTION NO.1Y- 3o7 CITY OF EAGAN Declaration of Vacancy WHEREAS, Minn. Stat. §412.02 subd. 2(b) provides that a vacancy in the Office of Council Member may be declared by the Council when the office holder is unable to serve in the office or attend Council meetings for a ninety day period because of illness, or because of absence from, or refusal to attend Council meetings for a ninety day period, and WHEREAS, if any of the preceding conditions occur, the Council may, after it has by resolution declared a vacancy in the office to exist, fill the vacancy at a regular or special Council meeting for the remainder of the unexpired term, or until the person is again able to resume duties and attend Council meetings, whichever is earlier, and WHEREAS, when a person is again able to resume duties and attend Council meetings, the Council shall by resolution remove the temporary office holder and restore the original office holder, and WHEREAS, Meg Tilley has not attended a City Council meeting since January 16, 2018 and has been unable to serve in the office of Council Member or attend Council Meetings, and WHEREAS, more than ninety days have expired since Meg Tilley either served in the Office of Council Member or attended a Council meeting, NOW, THEREFORE, the Council hereby declares a vacancy to exist in the Office of Council Member for the office presently held by Meg Tilley. FURTHER, the Council deems it prudent to commence a process to fill the vacancy for the remainder of Meg Tilley's term of office or until Meg Tilley is able to resume duties of Council member and attend Council meetings, whichever is earlier. FURTHER, the Council acknowledges that when Meg Tilley is able to resume duties of Council Member and attend Council meetings, the Council shall remove the temporary office holder and restore Meg Tilley to the Office of Council Member. CITY OF EAGAN CITY COUNCIL By: Its: Mayor Attest:o"A .-- Its: Clerk Motion by: }}C,jt.Sex) Seconded by: AcIAS Those in favor: gIT I Those against: ds Date: jkxM 5, @NX 6. C.ken, fidds, Horn CERTIFICATION I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in regular meeting thereof assembled this 5 , day of k hf , 2018. Cl�r sly.— �t1 $�— Agenda Memo June 12, 2018 Special City Council Meeting III. JOINT MEETING WITH ADVISORY PLANNING COMMISSION Action to be Considered: To discuss various topics with the Advisory Planning Commission. Facts:  During work on the 2040 Comprehensive Plan Update, the APC and City Council discussed several issues related to affordable housing. o The Dakota County CDA acts as the City’s Housing Authority. Through the Dakota County CDA tax levy, Eagan property owners contribute approximately $1.3 million annually towards affordable housing. Tony Schertler, Executive Director, Dakota County CDA, will be present and will provide information on CDA financing tools and how the tools work with the City’s land use authority to create and maintain affordable housing. o During the comprehensive planning process, affordable housing TIF districts were suggested as an additional tool to support affordable housing development. Tony Schertler will provide information on the tool and how it can be used. Discussion Question: Would the City Council be willing to consider the use of an affordable housing TIF district for a future affordable housing project? o Inclusionary housing was discussed during the comprehensive planning process. A brief introduction to inclusionary housing is attached. Discussion Question: Would the City Council like to have additional staff research and Council discussion on options for inclusionary housing?  At the request of the Advisory Planning Commission, the draft comprehensive plan included as a strategy for housing preservation and maintenance the consideration of rental licensing and point of sale programs. Due to concerns regarding cost and interference in the private market, the City Council asked that references to rental licensing and point of sale programs be removed. Discussion Question: Does the City Council have any feedback to provide to the APC regarding rental licensing and point of sale programs?  The City Code allows smaller lots in the R-1S zoning category to permit varied housing styles and values and to allow for cluster-type development to preserve natural areas. Recently, the APC has recommended approval of rezoning property to R-1S. The City Council has in the past denied requests to rezone property to R-1S and has discussed the wisdom of retaining the R-1S zoning category. Discussion Question: To what extent does the City Council wish to consider modifying or eliminating the R-1S category?  On a recent survey of advisory commission members, several APC commissioners reported that they felt their work had only a moderate impact on the City Council, and some commissioners reported that they would like to receive more feedback from the City Council. Discussion Question: Does the City Council have any feedback for the APC regarding planning cases that have occurred over the past year, the comprehensive planning process, or upcoming issues? Attachments: (3) SPCCIII-1 Quick Notes on Inclusionary Housing, American Planning Association SPCCIII-2 R-1S Zoning District Regulations SPCCIII-3 Advisory Commission Survey Results Inclusionary Housing Providing citizens with opportunities for affordable and decent housing in a positive environment is an essential goal for every community. In the last couple of decades, affordable housing. has become a significant issue throughout the country as housing costs have surpassed increases in earnings for not only very low-income families, but also for working-class and lower middle-income households. To remain competitive in a rapidly globalizing economy, communities must have a sufficient supply of affordable housing to meet the needs of a variety of people, Inclusionary housing allows for mixed income communi- ties that provide people with options in housing type as individual lifestyles and incomes change over time. INCLUSIONARY 16m1 USIi BASICS Inclusionary housing is not to be confused with inclusionary zoning. The term inclusionary housing refers to varying strategies for including affordable housing options in new and sometimes existing development. Inclusionary zoning, a type of inclusionary housing, refers to an ordinance binding creation of a percentage of affordable housing to the larger developmental process. Who Needs Inclusionary I-11ousing? Many workers in essential occupations, such as education and law enforcement, are finding they can no longer afford housing in the communities they serve. Meeting the housing needs of the elderly is k creasingly difficult, not only due to dwindling municipal resources, but also because low-density zoning limits the supply of affordable housing. Additionally, a growing number of people earn too much to qualify for housing subsidies but not enough to afford a home or an apartment within a reasonable distance of their jobs. Cities across the nation are finding inclusionary housing policies to be a cost-effective way to produce homes for citizens who would other- wise be excluded from the housing market in their own city. A lo UIC ote PAS QuickNotes No. 7 IN American Planning Association Now Does Inclusionary Housing Affect the h1axrket? Some inclusionary housing critics argue that requiring the building of affordable housing adjacent to or within a development of market -rate units will drive up the cost of the market -rate units. However, a large body of research demonstrates that inclusionary housing does not negatively impact overall levels of housing production or consumption, and in some communities, overall housing production increases after passage of inclusionary pro- grams. PROGRAAiS AMID POLICIES Some jurisdictions use inclusionary zon- ing ordinances that require developers to produce a certain number of afford- able units in order to be granted approval for a market -rate project. Another approach is to desig- nate a trust fund for city -administered affordable housing programs. For exam pie, Sacramento, California, has financed a regional affordable housing trust fund by applying linkage fees to commercial development. Voluntary vs. t-4andatory. Voluntary programs seek only to per- suade developers in building affordable units by offering incentives such as den- sity bonuses and fee waivers. The hope Tho "Cheat lonse , seer. here in. Fairfax- C'ourrty: TA, is all innorative architectural dosig;ll rv}xcepi l w gIjbrdabb; housurL• dcrrlopment This design concept allows crouched units blend ill twith surrtrurfd ill c owched housirra arrrits. Continued on back.) Antericart. Planning Associr.-t=lion • Making Great, Communities Happen Pays' ? q/'2 F . Y1 F t "I lun e -scute condominiwrt profecl ill Surztu Ii leu: rile rico. crdled Zaczdo, consisting o/'3/0 units. of which 31 at", housing Opportuniti, Prc><;rum (1-101'i rrrzits. is that these incentives are enticing enough for developers to include affordable units in new projects without making the provi- sion of such units a requirement. Housing studies conducted in California, Massachusetts, and Washington, D.C., however, show that cities adopting mandatory programs in place of voluntary ini- tiatives have produced more housing for low-income citizens. Mandatory housing programs also set a level playing field for developers. Under the guidelines of a mandatory housing policy, developers know what is required up front and how the community may help them offset the costs associated with building below market -rate units. Some mandatory policies let developers opt out of including affordable units on-site by allow- ing donations to a housing trust fund or dedications of land for affordable housing at another location. Affordable housing advo- cates often find these alternatives unacceptable because they do not meet the goal of creating mixed income neighborhoods throughout a community. Deveioper Incentives. Developer incentives ease opposition to inclusionary policies, thereby reducing the likelihood that an affordable housing program will be opposed on the grounds that it results in a taking. Some communities grant density bonuses to address the complaint that developers suffer economically by selling or renting nonmarket-rate units. Each unit of affordable housing provided grants a developer either an increase in the size or number of market -rate units that may be sold or rented. Other communities use fee waivers, reductions in site development standards, or expedited review processes to encourage or reward developers who produce new affordable housing. Control Periods. An important concern for securing and maintaining an adequate supply of affordable housing is the length of time that housing is required to remain affordable. While the inclusionary housing policies of some jurisdictions require perma- nent affordability, others use control periods ranging from 10 years to 30 years. Tools for controlling resale of the unit as afford- able housing include deed restrictions, contractual agreements, or covenants that run with land. PUTTING INCLUS:ONARY HOUSING INTO PRACTICE Building Cemmunitiy Support. Opponents to inclusionary programs may attend public meetings and attempt to persuade officials to back away from manda- tory affordable housing legislation. Including stakeholders in the process as early as possible can ease opposition from both neighborhood groups and the development community. A strategy for building broad support is to educate the public about all the reasons that affordable housing is important to the overall economic and social health of the community. A good first step is to help the community recognize that affordable housing is a critical component of a community's infrastucture. Design Strategies. The potential to create diverse neighborhoods is reduced when inclusionary units are segregated from other units through appearance or location. Affordable units built within a market -rate development should be indis- tinguishable in appearance from market -rate units and should blend in with other housing types. Mandatory design guidelines for inclusionary units may be neces- sary. Such guidelines might call for minimum unit sizes as well as landscaping and building materials comparable to those used in market -rate units. Inclttsion(uy hotisiiig,, Injects should be designed, built urzd landscaped to look like tnar- ket-rate housin : Doinp so helps to trt nove the stigma associatrd trilh affio'da.ble housing; as well as rnainlairz comma ti ty character. Benefits. When residents can afford to live near their jobs (a concept known as the "jobs -housing balance"), the community's roadways are likely to be less congested. Public transit systems will be under less pressure to transport people ever-increasing dis- tances. The density bonuses granted to developers make for more compact neighborhoods and help to counterbalance less sus- tainable, low-density residential growth. Communities with inclusionary housing policies enable people to access decent, afford- able housing while producing communities with more economic and racial integration. Patrick C. Smith w PIS OuickNotes is a pablication of the,American. Planning Association's (PFIS). Copyright © 2006. Visit PAS online at uun .plcinning:aapas to find oat hour PAS can work vou.. PA 5 subscribers can. log in for access to previous edidoos of PAS QuickNotes anal the list of references for each topic.-Imeziean Planning Associalion staff: 11' Paul Farmer; AICP, Execulire Director and C E0; 61'illianr ll. Kler'n., AMT, Director of Research; Innen Al. Ross, AICP, PlaruzirtgAdaisory Ser -rice ttl(ozager, Jin) Hecinzorru,h. Senior. Editor: Julie Ton Bergen, Assistant Editor; ,Susan Deegan, Senior Graphic Designer PAS QuickNotes No. 7, Inclusionary Housing R-1S Zoning District Section 11.60, Subd. 6. "R-1S" Residential Single - Small Lot District. A. Purpose. The purpose of the "R-1S" Residential Single - Small Lot District is for new single family residential developments on smaller lots to allow for varied housing styles and values within the city. Such district is intended to satisfy issues with existing single-family developments that do not meet standard R-1 requirements, and to allow for cluster-type development for infill developments when appropriate (due to topography, tree and wetland preservation, etc.). B. Permitted uses. 1. Freestanding satellite dishes, subject to the regulations thereof elsewhere in this chapter. 2. Single-family detached dwelling. One dwelling unit per lot. C. Conditional uses. Within the "R-1S" district, no structure or land shall be used for the following use or uses deemed by the council except by conditional use permit: Golf courses, country clubs and tennis clubs. Manufactured home parks as defined by Minn. Stat. chapter 327 and regulated elsewhere in this chapter. D. Permitted accessory uses. Within the "R-1S" district, no structure or land or use of land shall be permitted except for one or more of the following uses or uses deemed similar by the council: 1. Building mounted antennae and satellite dishes, subject to the regulations thereof elsewhere in this chapter. 2. Buildings temporarily located for purposes of construction on the premises for a period of not to exceed time necessary for such construction. 3. Decorative landscape features. 4. Freestanding towers, subject to the regulations thereof elsewhere in this chapter. 5. Gardening and other horticultural uses where no sale of products is conducted on the premises. 6. Home occupations, subject to the regulations thereof elsewhere in this chapter. 7. In-home daycare subject to state day care licensing. 8. Public utility tower mounted antennae, subject to the regulations thereof elsewhere in this chapter. 9. Private garages and parking spaces. 10. Private swimming pools and tennis courts. 11. The keeping of domestic animals (household) for noncommercial purposes, for the use of the occupants of the premises. E. Bulk standards (minimum unless noted). Lot Area 8,000 sq. ft. Lot Width 65 feet Setback From Public Right-of-way 30 feet Side Yard Setback (principal structure) 6 feet Side Yard Setback (garage or accessory structure) 5 feet Rear Yard Setback (principal structure) 15 feet Rear Yard Setback (accessory structure) 5 feet Structure Height (max.) 35 feet Building Coverage (max.) 25 percent F. Additional setbacks for heights. In all residential districts, all minimum required building setbacks as stated in subparagraph E of this subdivision 6 shall be increased by three feet for each one foot of height over 35 feet. G. Additional setbacks. The following shall be the minimum required building setback along any interstate or state highway, major thoroughfare or minor thoroughfare, either existing or proposed as shown on the current Functional Classification Plan: THOROUGHFARE RIGHT-OF-WAY WIDTH MINIMUM SETBACK Major Thoroughfare (Principal and A Minor Arterials) 150 feet 50 feet or 125 feet from right-of-way centerline, whichever is greater Major Thoroughfare (B Minor Arterials) 100 feet 50 feet or 100 feet from right-of-way centerline, whichever is greater Minor Thoroughfare (Major and Minor Collectors) 80 feet 40 feet or 80 feet from right-of-way centerline, whichever is greater G[1]. Density. In determining the minimum required lot area, no more than ten percent of ponding areas or similar unbuildable areas shall be used for calculating maximum allowable density. H. Minnesota State Building Code. All homes built shall meet Minnesota State Building Code requirements. Q1 On which Advisory Commission do you serve? Answered: 19 Skipped: 0 100.00% 5 0.00% 0 0.00% 0 0.00% 0 26.32% 5 0.00% 0 100.00% 5 0.00% 0 0.00% 0 26.32% 5 0.00% 0 0.00% 0 100.00% 5 0.00% 0 26.32% 5 0.00% 0 0.00% 0 0.00% 0 100.00% 4 21.05% 4 5 5 5 4 19 Advisory Planning Commission Advisory Parks & Recreation Commission Airport Relations Commission Energy and Environment Advisory Commission Q1: Advisory Planning... Q1: Advisory Parks &... Q1: Airport Relations... Q1: Energy and Environment... 0%10%20%30%40%50%60%70%80%90%100% ADVISORY PLANNING COMMISSION ADVISORY PARKS & RECREATION COMMISSION AIRPORT RELATIONS COMMISSION ENERGY AND ENVIRONMENT ADVISORY COMMISSION TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 1 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q2 Was this your first year on an Advisory Commission? Answered: 19 Skipped: 0 40.00% 2 60.00% 3 0.00% 0 26.32% 5 20.00% 1 80.00% 4 0.00% 0 26.32% 5 60.00% 3 40.00% 2 0.00% 0 26.32% 5 25.00% 1 75.00% 3 0.00% 0 21.05% 4 7 12 0 19 #Q1: ADVISORY PLANNING COMMISSION DATE There are no responses. #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE There are no responses. #Q1: AIRPORT RELATIONS COMMISSION DATE There are no responses. #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE There are no responses. Yes No Other (please specify) Q1: Advisory Planning... Q1: Advisory Parks &... Q1: Airport Relations... Q1: Energy and Environment... 0%10%20%30%40%50%60%70%80%90%100% YES NO OTHER (PLEASE SPECIFY)TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 2 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q3 Did the orientation provided by your staff liaison adequately prepare you for your role on the commission? Answered: 7 Skipped: 12 100.00% 2 0.00% 0 28.57% 2 100.00% 1 0.00% 0 14.29% 1 66.67% 2 33.33% 1 42.86% 3 100.00% 1 0.00% 0 14.29% 1 6 1 7 Q1: Advisory Planning Commission 0 0 Q1: Advisory Parks & Recreation Commission 0 0 Q1: Airport Relations Commission 0 0 Q1: Energy and Environment Advisory Commission 0 0 #Q1: ADVISORY PLANNING COMMISSION DATE There are no responses. #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE There are no responses. #Q1: AIRPORT RELATIONS COMMISSION DATE There are no responses. #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE There are no responses. Yes No Q1: Advisory Planning... Q1: Advisory Parks &... Q1: Airport Relations... Q1: Energy and Environment... 0%10%20%30%40%50%60%70%80%90%100% YES NO TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents OTHER (PLEASE SPECIFY)TOTAL 3 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q4 What suggestions would you have to improve the orientation to better prepare you for your role on the commission? Answered: 1 Skipped: 18 0.00% 0 0.00% 0 0.00% 0 0.00% 0 100.00% 1 100.00% 1 0.00% 0 0.00% 0 1 1 #Q1: ADVISORY PLANNING COMMISSION DATE There are no responses. #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE There are no responses. #Q1: AIRPORT RELATIONS COMMISSION DATE 1 First year is a big learning curve. 1. Please provide a listing of abbreviations 2. Provide a graphic of the runways 3. Although I have not been able to attend a listening session, I think this would be help.ful. Recommend new commissioners to attend. 4/20/2018 8:34 PM #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE There are no responses. WHAT SUGGESTIONS WOULD YOU HAVE TO IMPROVE THE ORIENTATION TO BETTER PREPARE YOU FOR YOUR ROLE ON THE COMMISSION? TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 4 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q5 How much of an impact do you believe the advisory commission on which you serve provides to the City Council? Answered: 19 Skipped: 0 (no label) 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 80.00% 4 0.00% 0 20.00% 1 0.00% 0 0.00% 0 0.00% 0 26.32% 5 6.40 0.00% 0 0.00% 0 20.00% 1 0.00% 0 0.00% 0 0.00% 0 20.00% 1 0.00% 0 40.00% 2 0.00% 0 20.00% 1 26.32% 5 7.80 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 40.00% 2 40.00% 2 20.00% 1 0.00% 0 26.32% 5 8.80 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 25.00% 1 25.00% 1 25.00% 1 0.00% 0 25.00% 1 0.00% 0 21.05% 4 7.75 (no label) Q1: Advisory Planning... Q1: Advisory Parks &... Q1: Airport Relations... Q1: Energy and Environment... 0 1 2 3 4 5 6 7 8 9 10 NO IMPACT (NO LABEL) (NO LABEL) (NO LABEL) (NO LABEL) SOME IMPACT (NO LABEL) (NO LABEL) (NO LABEL) (NO LABEL) VERY SIGNIFICANT IMPACT TOTAL WEIGHTED AVERAGE Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission 5 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q6 How much of an impact do you believe the advisory commission on which you serve provides to the citizens of Eagan? Answered: 19 Skipped: 0 (no label) 0.00% 0 0.00% 0 0.00% 0 20.00% 1 0.00% 0 20.00% 1 0.00% 0 60.00% 3 0.00% 0 0.00% 0 0.00% 0 26.32% 5 6.80 0.00% 0 0.00% 0 0.00% 0 0.00% 0 40.00% 2 0.00% 0 0.00% 0 0.00% 0 0.00% 0 20.00% 1 40.00% 2 26.32% 5 8.40 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 20.00% 1 40.00% 2 40.00% 2 0.00% 0 0.00% 0 26.32% 5 8.20 0.00% 0 0.00% 0 0.00% 0 0.00% 0 25.00% 1 50.00% 2 0.00% 0 25.00% 1 0.00% 0 0.00% 0 0.00% 0 21.05% 4 6.25 (no label) Q1: Advisory Planning... Q1: Advisory Parks &... Q1: Airport Relations... Q1: Energy and Environment... 0 1 2 3 4 5 6 7 8 9 10 NO IMPACT (NO LABEL) (NO LABEL) (NO LABEL) (NO LABEL) SOME IMPACT (NO LABEL) (NO LABEL) (NO LABEL) (NO LABEL) VERY SIGNIFICANT IMPACT TOTAL WEIGHTED AVERAGE Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission 6 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q7 Do you feel you receive adequate feedback/direction from the City Council in your work as an advisory commissioner? Answered: 19 Skipped: 0 40.00% 2 60.00% 3 26.32% 5 100.00% 5 0.00% 0 26.32% 5 100.00% 5 0.00% 0 26.32% 5 100.00% 4 0.00% 0 21.05% 4 16 3 19 Yes No Q1: Advisory Planning... Q1: Advisory Parks &... Q1: Airport Relations... Q1: Energy and Environment... 0%10%20%30%40%50%60%70%80%90%100% YES NO TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 7 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q8 Share any recommendations you have as to how the Council could provide more direction and feedback to your commission. If you are satisfied with the feedback and direction you are receiving from the Council, are their specific ways the Council communicates that you find especially helpful? Answered: 3 Skipped: 16 100.00% 3 100.00% 3 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 3 3 #Q1: ADVISORY PLANNING COMMISSION DATE 1 The Council has never provided direct input to the APC. All communication was done through staff. Attempts to ask staff what direction the Council or individual members might have given were not answered adequately. 4/28/2018 7:13 AM 2 It would be helpful if the planning staff could close the loop with APC members when the City Council changes conditions of a recommendation made by the APC. Obviously, we think we are making the right decision - it's disheartening to learn much later, after the development is done, that conditions we discussed at great length are ignored by the city council members. Understanding their reasoning, provided as feedback to us, would be very helpful to the APC members. 4/22/2018 9:07 PM 3 I've never heard of any direct communication from the Council to the APC. If direction is being given to staff to pass on to us, it's not stated as direction from the Council. If there are direct policy instructions, it could be more clear. 4/18/2018 2:39 PM #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE There are no responses. #Q1: AIRPORT RELATIONS COMMISSION DATE There are no responses. #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE There are no responses. SHARE ANY RECOMMENDATIONS YOU HAVE AS TO HOW THE COUNCIL COULD PROVIDE MORE DIRECTION AND FEEDBACK TO YOUR COMMISSION. IF YOU ARE SATISFIED WITH THE FEEDBACK AND DIRECTION YOU ARE RECEIVING FROM THE COUNCIL, ARE THEIR SPECIFIC WAYS THE COUNCIL COMMUNICATES THAT YOU FIND ESPECIALLY HELPFUL? TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 8 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q9 Is your staff liaison meeting your expectations as an advisory commission member? Answered: 19 Skipped: 0 100.00% 5 0.00% 0 26.32% 5 100.00% 5 0.00% 0 26.32% 5 100.00% 5 0.00% 0 26.32% 5 100.00% 4 0.00% 0 21.05% 4 19 0 19 Q1: Advisory Planning Commission 0 0 Q1: Advisory Parks & Recreation Commission 0 0 Q1: Airport Relations Commission 0 0 Q1: Energy and Environment Advisory Commission 0 0 #Q1: ADVISORY PLANNING COMMISSION DATE There are no responses. #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE There are no responses. #Q1: AIRPORT RELATIONS COMMISSION DATE There are no responses. #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE There are no responses. Yes No Q1: Advisory Planning... Q1: Advisory Parks &... Q1: Airport Relations... Q1: Energy and Environment... 0%10%20%30%40%50%60%70%80%90%100% YES NO TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents COMMENTS:TOTAL 9 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q10 Share any recommendations or specific ways your staff liaison could improve or better meet your expectations. Answered: 0 Skipped: 19 0.00% 0 0 0.00% 0 0 0.00% 0 0 0.00% 0 0 0 0 #Q1: ADVISORY PLANNING COMMISSION DATE There are no responses. #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE There are no responses. #Q1: AIRPORT RELATIONS COMMISSION DATE There are no responses. #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE There are no responses. SHARE ANY RECOMMENDATIONS OR SPECIFIC WAYS YOUR STAFF LIAISON COULD IMPROVE OR BETTER MEET YOUR EXPECTATIONS. TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 10 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q11 Is there any additional information or training that would help you in your role as a commissioner? Answered: 12 Skipped: 7 100.00% 2 16.67% 2 100.00% 4 33.33% 4 100.00% 3 25.00% 3 100.00% 3 25.00% 3 12 12 #Q1: ADVISORY PLANNING COMMISSION DATE 1 I appreciated the opportunity to attend training sponsored by the League of Cities 4/28/2018 7:19 AM 2 Commission members could be given topical training on issues important to the City. Presentations on how effective affordable housing is implemented in a suburban community or training on how to talk about and value equity in policy- making decisions. Commission members could also participate in GARE training, similar to how other City officials are being trained. There are many other topics that would be relevant to our work. 4/18/2018 2:55 PM #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE 1 I think commissioners should serve no less than two years. My term was one year, not enough time to learn. I did very much like the tours and workshops. 4/17/2018 4:51 PM 2 The department could provide detailed pertinent information to enable a new Commissioner to function at a contributing level. 4/17/2018 4:25 PM 3 Continue the offsite tours like we did for Burnsville splash pad, AV Pickleball court conversions, seeing what other communities have done is so insightful. 4/17/2018 3:32 PM 4 A brief guide to the duties and responsibilities of the commission after the initial orientation would be helpful.4/17/2018 3:22 PM #Q1: AIRPORT RELATIONS COMMISSION DATE 1 No. The position is one that requires some initiative to fully understand the language and role.4/21/2018 7:40 AM 2 None 4/20/2018 8:39 PM 3 There should be an orientation session for new members and perhaps even a refresher for holdover members. The number of acronyms involved would impress the IRS and keeping them all straight can interfere with listening. Also, providing each member with a glossary would be helpful. 4/20/2018 1:06 PM #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE 1 There is plenty of opportunity to learn during our terms. The staff listens and assists in scheduling and arranging these opportunities. 4/28/2018 7:54 AM 2 I have really enjoyed this experience. I would like to recommend for future members that it would be great to have other types of onboarding materials -- such as - what is already in place for sustainable policies, what were the goals of this commission for the past five years (just to see what has been worked on and achieved/not achieved) - materials that would help "hit the ground running" vs. spending several months trying to get the lay of the land. 4/18/2018 12:09 PM 3 No.4/17/2018 9:17 PM IS THERE ANY ADDITIONAL INFORMATION OR TRAINING THAT WOULD HELP YOU IN YOUR ROLE AS A COMMISSIONER? TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 11 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q12 What ways can the City and staff improve the overall experience of being a commission member? Answered: 13 Skipped: 6 100.00% 2 15.38% 2 100.00% 5 38.46% 5 100.00% 3 23.08% 3 100.00% 3 23.08% 3 13 13 #Q1: ADVISORY PLANNING COMMISSION DATE 1 Try to get the staff reports out earlier. If we are using online resources, it does not have to go out as a packet.4/28/2018 7:19 AM 2 I'd appreciate more background on the City's ordinances. I don't have a copy of the zoning regulations or the Comp Plan. Context can help in decision making and we should always have references to Comp Plan policies to inform decision-making. The opinions or priorities of the APC members are not always valued by staff. For example, there are issues that Commission members always ask about, but they aren't considered in the staff reports. During the Comp Plan process, there have been issues that staff debated with APC members on including as potential policy. It seemed like staff didn't want to include certain policy suggestions for Council to consider. 4/18/2018 2:55 PM #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE 1 This has been a fantastic opportunity and I am thankful that the city has allowed for citizen input in this manor.4/20/2018 8:07 PM 2 I think focus on things within our control - like events and marketing. Also to be able to suggest topics to the agenda.4/17/2018 4:51 PM 3 New members need a lot of tutoring which does not occur. It is difficult to be a new member.4/17/2018 4:25 PM 4 Andrew and Jared are amazing! I have learned so much about algae, water runoff and water quality, invasive species, public art. Paul Graham, Greg Hove, Julie - the staff has been so generous with their time and knowledge. 4/17/2018 3:32 PM 5 The city and staff are doing a great job presenting information and discussing projects.4/17/2018 3:22 PM #Q1: AIRPORT RELATIONS COMMISSION DATE 1 Assist in developing ways to continue to educate the citizens and help mitigate the negative perception of the airport 4/21/2018 7:40 AM 2 Make this a 3 year commitment due to the specialty.4/20/2018 8:39 PM 3 Staff does a first rate job.4/20/2018 1:06 PM #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE 1 I believe the City and staff support the members well.4/28/2018 7:54 AM 2 Everyone has been great - especially Andrew and Jared. It would be great to have a list of the yearly events our group could partake/have a booth - and then to pre-plan out the materials we would have at the booths. Otherwise - everything has been great, including quick responses to questions. 4/18/2018 12:09 PM 3 None come to mind.4/17/2018 9:17 PM WHAT WAYS CAN THE CITY AND STAFF IMPROVE THE OVERALL EXPERIENCE OF BEING A COMMISSION MEMBER? TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 12 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q13 Last year, we held a volunteer BBQ to recognize and thank you. Did you like the BBQ event, and/or do you have suggestions for new or additional ways to recognize our advisory commissions? Answered: 15 Skipped: 4 100.00% 3 20.00% 3 100.00% 5 33.33% 5 100.00% 3 20.00% 3 100.00% 4 26.67% 4 15 15 #Q1: ADVISORY PLANNING COMMISSION DATE 1 I missed due to a conflict 4/28/2018 7:19 AM 2 I did - and have attended in the past. Though I'm often the only APC member there.4/22/2018 9:08 PM 3 I wasn't able to attend.4/18/2018 2:55 PM #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE 1 The BBQ was very nice and made volunteers feel very appreciated.4/20/2018 8:07 PM 2 Yes. Very nice.4/17/2018 4:51 PM 3 Those who volunteer do not expect a lot of recognition. Ice cream at Market Fest is sufficient!4/17/2018 4:25 PM 4 Yes, it was a great event. Lovely location, fun event, enjoyed meeting others that volunteer for other Eagan programs and projects. 4/17/2018 3:32 PM 5 The BBQ was great as it offered an opportunity to meet other commissioners, was the new name tag and City of Eagan Lapel pin and learn what other initiatives are going on in Eagan. 4/17/2018 3:22 PM #Q1: AIRPORT RELATIONS COMMISSION DATE 1 I did and the event was a nice gesture of gratitude and recognition.4/21/2018 7:40 AM 2 N/A 4/20/2018 8:39 PM 3 I attended and enjoyed the event. It was a bit large because it was for all City volunteers. An event just for advisory commissioners would be nice. 4/17/2018 1:28 PM #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE 1 I did not participate.4/28/2018 7:54 AM 2 The BBQ was a great event.4/18/2018 8:16 PM 3 I was unable to attend - but I would be interested in attending a future event.4/18/2018 12:09 PM 4 Fine 4/17/2018 9:17 PM LAST YEAR, WE HELD A VOLUNTEER BBQ TO RECOGNIZE AND THANK YOU. DID YOU LIKE THE BBQ EVENT, AND/OR DO YOU HAVE SUGGESTIONS FOR NEW OR ADDITIONAL WAYS TO RECOGNIZE OUR ADVISORY COMMISSIONS? TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 13 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey Q14 Do you have any other comments, thoughts, or recommendations you would like to share with the City Council or staff? Answered: 10 Skipped: 9 100.00% 2 20.00% 2 100.00% 4 40.00% 4 100.00% 1 10.00% 1 100.00% 3 30.00% 3 10 10 #Q1: ADVISORY PLANNING COMMISSION DATE 1 It would be good to meet with the County and other city APC equivalents to get a better sense of what is going on regionally. 4/28/2018 7:19 AM 2 It has been my pleasure to serve my community on the planning commission. I hope to continue to serve. Overall, the experience has been very positive. I would love to see the Commissions have more diversity. We should be striving to be more representative of the members of our community. Thank you so much for the opportunity to serve. 4/18/2018 2:55 PM #Q1: ADVISORY PARKS & RECREATION COMMISSION DATE 1 Thank you for all your hard work!4/20/2018 8:07 PM 2 I think it's a great program. Thank you for the opportunity to serve Eagan!4/17/2018 4:51 PM 3 Provide packet materials that demonstrate no bias so that the Commission does not feel like a rubber stamp.4/17/2018 4:25 PM 4 I think it would be interesting to attend other committee meeting because quite often we have areas that overlap. Would be nice to learn more about other groups. 4/17/2018 3:32 PM #Q1: AIRPORT RELATIONS COMMISSION DATE 1 Tour of Air traffic control tower, very valuable.4/20/2018 8:39 PM #Q1: ENERGY AND ENVIRONMENT ADVISORY COMMISSION DATE 1 Thank you for listening and supporting the commissions.4/28/2018 7:54 AM 2 Thank you for this opportunity to serve the community. I look forward to continued work with this Commission.4/18/2018 12:09 PM 3 I believe that the members of the council work hard and show the proper respect for the citizens they represent. You can’t do better than that. 4/17/2018 9:17 PM DO YOU HAVE ANY OTHER COMMENTS, THOUGHTS, OR RECOMMENDATIONS YOU WOULD LIKE TO SHARE WITH THE CITY COUNCIL OR STAFF? TOTAL Q1: Advisory Planning Commission Q1: Advisory Parks & Recreation Commission Q1: Airport Relations Commission Q1: Energy and Environment Advisory Commission Total Respondents 14 / 14 Eagan Advisory Commission Members Survey 2018 SurveyMonkey