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06/19/2018 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota JUNE 19, 2018 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmember Fields, Bakken, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, June 19, 2018 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Parks and Recreation Director Pimental, Director of Communications Garrison, Director of Community Development Hutmacher, Finance Director Pepper, Assistant Finance Director Feldman, Police Chief McDonald, Fire Chief Scott, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION Recognize Police Chief McDonald for his 30 years of service to the Citizens of Eagan City Administrator Osberg recognized Police Chief Jim McDonald for his 30 years of service to the citizens of Eagan and presented him with a plaque in appreciation of his service. Chief McDonald thanked the City for the opportunity to serve. The City Council thanked Chief McDonald for his service to the City. CONSENT AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the consent agenda as modified: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of June 5, 2018 regular City Council meeting, as presented or modified. B. Personnel Items: It was recommended to authorize the hiring of seasonal staff for the following positions: Assistant Recreation Leader, Building Attendant I, Cascade Bay Guest Relations, Cascade Bay Lifeguard, Landscape Crew Laborer, Park Maintenance Worker, Planning Intern, Pool Attendant, Preschool Instructor, Recreation Leader, Recreation Program Assistant, Site Coordinator, Tennis Instructor, and Water Aerobics Instructor. 2. It was recommended to accept the resignation of Seasonal Employee, Emma Richard, Park Maintenance Worker. City Council Meeting Minutes June 19, 2018 2 page 3. It was recommended to accept the following Police Department promotions: promotion of two Police Officers to Sergeants, promotion of a Sergeant to Lieutenant and promotion of Lieutenant Mike Fineran to Deputy Chief. 4. It was recommended to authorize the hiring of a Senior Code Enforcement Technician, to be named. 5. It was recommended to authorize the hiring of Hannah LoPresto, Planning Intern. 6. It was recommended to authorize the hiring of a full time Custodian at the Eagan Community Center, to be named. 7. It was recommended to authorize the updated plan design changes within the Health Care Savings Plan (HCSP) for all non-union employees. C. It was recommended to ratify the check registers dated June 1 and June 8, 2018. D. It was recommended to approve the ordinary and customary contracts with Shred -It, University of Minnesota, Dakota County, Cedar Creek Bank, and Eagan 50+ Seniors. E. It was recommended to approve a purchase agreement for the sale of former Fire Station #1 to CLASSICSNCLUNKERSLLC. F. It was recommended to approve a resolution to accept donations from the Eagan Hockey Association and Wendy Myrman. G. It was recommended to approve an On -Sale Liquor and Sunday License for EGGM, LLC doing business as Green Mill Restaurant Eagan, located at 1940 Rahncliff Court. H. It was recommended to approve a temporary On -Sale Liquor License and waive the license fee for Faithful Shepherd Catholic School's Septemberfest on September 21-23, 2018 at 3355 Columbia Drive. I. It was recommended to approve an On -Sale Liquor and Sunday Liquor License for SDHR LLC doing business as Persis Biryani, located at 1282 Town Centre Drive. J. It was recommended to approve a resolution to temporarily extend the licensed premise of the On -Sale Liquor License issued to Final Final Brewing Co., LLC doing business as Union 32 Craft House on July 27 to August 14, 2018 at 2864 Highway 55. K. It was recommended to approve a resolution establishing a designated use district for utility task vehicles. L. It was recommended to approve a resolution appointing absentee ballot board judges and designating them as deputy city clerks for the purpose of administering the August 14, 2018 Primary elections. M. It was recommended to direct preparation of an ordinance amendment to City Code Chapter 10 regarding recreational fires. N. It was recommended to approve Change Order No. 1 for Project 18-06, Police Department and City Hall Renovation. 0. It was recommended to direct staff to initiate a Rezoning from Agriculture to R-1, Residential Single, upon approximately 5 acres located at 3955 Dodd Road. P. It was recommended to approve a Final Subdivision (Boulder Lakes 4th Addition) to create two lots upon approximately 43 acres located at 2900 Ames Crossing Road. Q. It was recommended to approve a 2018 Fee Schedule change for the Eagan Community Center track passes. R. It was recommended to approve an agreement with REACH for digital signage and software located at the Eagan Community Center in exchange for ad placement within digital signage. S. It was recommended to approve a resolution allowing the City of Eagan to authorize a special deer hunting season in 2018. City Council Meeting Minutes June 19, 2018 3 page T. It was recommended to approve the resolution to prohibit parking on Waters Road, Lone Oak Drive, Lone Oak Parkway and O'Neill Drive in northeast Eagan and authorize the Mayor and City Clerk to execute all related documents. U. It was recommended to approve Change Order No. 1 for Contract 18-05 (Central Maintenance Facility — Phase II Improvements), and authorize the Mayor and City Clerk to execute all related documents. V. It was recommended to receive the bids for Contract 18-10 (2018 Citywide Trail & Parking Lot Improvements), and award a contract to Bituminous Roadways, Inc. for the base bid in the amount of $442,231.00, and authorize the Mayor and City Clerk to execute all related documents. W. It was recommended to authorize approval of a Legal Service Agreement with Weitz & Luxenberg, P.C., Super Law Group, LLC, and Gray, Plant, Mooty, Mooty & Bennett, P.A. regarding litigation, subject to the approval of the City Administrator. X. It was recommended to continue action on a Conditional Use Permit and Variance and extend the agency action deadline for construction of a new 110 -foot telecommunications monopole with a 9' lightning rod upon property located at 4640 Pinetree Curve (Walden Heights Park), to the September 4, 2018 City Council meeting. Y. It was recommended to approve a resolution giving authorization to the City Administrator to cancel the July 10, 2018 City Council meeting. Z. It was recommended to approve Change Order No. 1 for Contract 18-03 (George Ohmann Park Expansion), and authorize the Mayor and City Clerk to execute all related documents. AA. It was recommended to approve an Event Staffing Agreement with Minnesota Vikings Football, LLC, and authorize the Mayor and City Clerk to execute all related documents. BB. It was recommended to approve a temporary On -Sale Liquor License and waive the license fee for the Eagan High School Boys' Hockey Booster Club on July 14, 2018 at 3870 Pilot Knob Road. CC. It was recommended to approve a Final Plat (Eagan Fire Station No. 1) for property located at 3940 Rahn Road. 2017 COMPREHENSIVE ANNUAL FINANCIAL REPORT Director of Finance Pepper introduced the item noting the Comprehensive Annual Financial Report (CAFR) for year-end December 31, 2017 has been completed and the audit by BerganKDV has been performed. Matt Mayer, Bergan KDV, gave a presentation summarizing the financial report and was available for questions. Councilmember Bakken moved, Councilmember Fields seconded the motion to receive and accept the 2017 Comprehensive Annual Financial Report. Aye: 5 Nay: 0 PUBLIC HEARINGS There were no public hearings to be heard. OLD BUSINESS There was no old business to be heard. City Council Meeting Minutes June 19, 2018 4 page NEW BUSINESS There was no new business to be heard. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Tilley noted she is glad to be back and serving the residents of Eagan. Mayor Maguire spoke to the Vikings event last Friday where they presented him with a game ball. He thanked the Vikings staff and noted the ball will be placed at City Hall after the remodel. He also touched on the Vikings Training Camp at the end of July and encouraged anyone attending to plan ahead. VISITORS TO BE HEARD Brett Rose, Country Inn & Suites, addressed the Council regarding a code enforcement issue. ADJOURNMENT Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:16 p.m. Aye: 5 Nay: 0 JI.l1.1 N, az' 1&- Date Mayor F � T (A v