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Home My WebLink About03/04/1980 - Advisory Parks & Recreation Commission---MEMO TO:, ADVISORY PARK COMMITTEE MEMBERS FROM: .CITY ADMINISTRATOR HEDGES DATE: MARCH 4, 1980 SUBJECT: AGENDA INFORMATION MARCH 6, 1980 ADVISORY PARK COMMITTEE MEETING The first item ofbusiness is to call the meeting to order,.followed with the Pledge of Allegiance. The Oath of Office will then be administered to the three (3) newly appointed' members, in addition to Carolyn Thurston who was reappointed as a member of -the Advisory Park Committee. The minutes for a regular meeting held on February 7, 1980, are then in order for review, subject to any corrections by the members of the Advisory Park Comm9_ttee before approval is given. The agenda, with additions or deletions., is then in order for consideration and should be established _per action of the Ad- visory Park Committee. DEVELOPMENT PROPOSALS A. Walden Heights Addition -- Mr. Mike Gair, representing Pilot Knob Estates, Inc., has made application for a preliminary plat entitled Walden Heights which is located in the NE'k of Section 33. Mr. Gair has also applied for rezoning from A, Agricultural, to R-1, Residential Single Family. Both the preliminary plat and rezoning were approved by the Advisory Planning Commission at their last regular meeting, held on February 26, 1980. A copy of the City Planner's report regarding this development is enclosed on pages 2 through- for your reference. City Planner Runkle will present a proposed park land dedication for this project at the meeting on Thursday. This item will then appear on the City Council agenda for the March 18, 1980, meeting. SUBJECT: APPLICANT LOCATION: EXISTING ZONING: DATE OF PUBLIC HEARING DATE OF REPORT REPORTED BY Application Submitted: CITY OF EAGAN REZONING AND PRELIMINARY PLAT PILOT KNOB ESTATES INCORPORATED, MIKE GAIR NE k OF SECTION 33 A (AGRICULTURAL) FEBRUARY 27, 1980 FEBRUARY 21, 1980 DALE C. RUNKLE - CITY PLANNER The first application is a request to rezone approximately 46 acres from A (Agricul- tural) to R-1 (Residential Single District). The second application submitted is a request for a preliminary plat, Walden Heights, which consists of approximately 46 acres and will contain 40 single family lots and one outlot. The outlot is -Phase II of ti-a.proposed project.. Comments: 1. The applicant is proposing to develop Phase I this cons'.ruction season. Phase I consists of 40 single family lots and the park dedication for the entire development. Phase II which is outlot T will not be developed until utilities are available to the site. 2. The proposed development appears to be well designed and conforms to the topography. The plat is also providing continuity by providing stub streets to the surrounding properties. Walden Drive should be renamed to either Walden Circle or Walden Court, because.it is a cul-de-sac street. The cul-de-sac exceeds the 500 foot length require- ment and would have to be granted a 50 foot variance. 3. All lots exceed -the 12,000 square foot requirement, there may be one or two lots which do not meet the 85 foot width requirement, at the 30 foot setback line. The lot lines should be looked at carefully, and adjusted to an 85 foot width at the time of final plat.. Phase I will contain 23:8 acres and Phase II, which is outlot W will contain 22.8 acres. 4. The proposed development is consistent with land uses proposed in the Comprehensive. Plan.' If approved, the plat should be subject to.the following conditions:. 1. Lots 1 and 3 of block 1 shall have restricted access onto Cliff Road. 2. The proposed plat abuts the County Road, therefore it is subject to the Dakota County Plat Commissions recommendations. 2 PIDs T' KNO3-ESTATES INC. -WALDEN HEIGHTS FEBRUARY 21, 1980 PAGE TWO 3. All required easements shall be dedicated to the 'City of Eagan. 4. A ten foot trailway shall be provided to the park along the west side of lot 12 block 2, and an 8 foot bituminious surfacing.shall be constructed from Thomas Lane,to the park. 5. A 50 foot variance should be granted for the overlength cul-de-sac. Note: The APC may want to consider the blanket variance for this proposed sub- division, due to the topography and trees. The blanket variance would allow a 10 foot setback deviation. Engineering Recommendations: 1. 75 foot half right-of-way must be dedicated for Cliff Road. 2. An erosion control plan must be submitted prior to final plat application. 3. The developer shall grade the entire park property within this plat to the approved elevations as determined by Staff. 4. The developer shall install a ten foot bituminous trailway immediately ad,!acent to its north line, within the County right-of-way or escrow and equiv- alent amount for its future construction,. 5. This plat must receive preliminary approval from Dakota County Highway Department prior to final plat application. MEMO TO:. ADVISORY PLANNING COMMISSION c/o DALE C. RUNKLE - CITY PLANNER FROM: THOMAS A. COLBERT - DIRECTOR OF PUBLIC WORKS DATE: FEBRUARY 22, 1980 RE: PRELIMINARY PLAT - WALDEN HEIGHTS (PILOT KNOB ESTATES INC.) Engineering Division has the following comments to make in regards to the above referenced proposed plat: UTILITIES: Trunk sanitary sewer and water main have recently been installed along the south side of Cliff Road of sufficient size and depth to handle this proposed Phase I development. STREETS: Access to this.proposed plat will be by way.of County Road 32 (Cliff Road). The developer has revised his plat to eliminate a cul-de-sac.at the Staff's request. Because of the existing difficult terrain, Walden Drive cul-de-sac is a.necessity to properly service the central portion of this plat. GRADING AND DRAINAGE: This proposed plat is generally located on the western side slope of a 60-70 foot differential in topography: All drainage will naturally flow towards the west into an existing low lying area that in the future will be connected to our Master Storm Sewer Plan. That portion of the force main from this pond through this plat will have to be installed at the time of this development. Major portion of the grading for this development will occur in the northern half of the Phase I 20 acre proposal. This grading will vary from cuts of 23 feet to fills of 11 feet. Because of the extensive. grading required and the existing topography of the site, itwillbe necessary to have an.extensive erosion control program initiated during the development of this parcel. The maximum street grade proposed is located on Thomas Lane at an 810 maximum,which is within the 02.t,7 standards. The developer will be grading the park property to the'extent of leaving a 2-1 slope on the western boundary of this plat. Itis strongly recommended.. that the developer actively persue an agreement with the adjacent property owner immediately to the west for construction easements to complete the grading operations for that portion of the.park property located within this plat. The developer, despite the rugged topography; will be required to perform the neces- sary grading within the entire dedicated right-of-way for the streets in this plat. EASEMENTS AND RIGHTS-OF-WAY: A 75 foot half right-of-way will have to be dedicated for Cliff Road. Additional internal utility easements will be required upon the final design determination of the utility layout. i WALDEN HEIGHTS FEBRUARY 22, 1980 PAGE TWO I will be available to discuss these items in further detail at the Planning Commission meeting of February 27, 1980. Respectfully submitted.,, homaT s A. Colbe-'rollite, Director.of Public Works TAC/jrl S :- .._.r'tt:ita:Ciit`.�dV0il i0CM d1 F 1 =ox –_ -- �'MOy._.. 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A 2��I `'�/{�, r•:,,1 ' ��' •I'� ` I_/�.� � � 1 ,y of �? ^ ./ � Jfl� I.��r�,. �,�, -� � t�� '. •I�I�....�J`�\�� Y� V�� O��`��!' h'' '^ Ar '�� ` 7��j '� ,� la• I'� �I�11G--�\i.l •��'J\ ` '' _ .,-,a^.�f.;,t',,;,� `1. i�, `E Cli It �( �� ., , a CII•. ";1,/: �'�' S� /. ..�a _1u lr I7—_Y •� _ _ .��ioy a•�r Itr co —,w —_ F(', }•D7=;11J,�:J. ~�'.:- _ J 1 3 I NY QF - IN Advisory Park Committee Agenda Information March 4, 1980 Page Two B. Thomas Lake Heights Addition Replat -- Mr. Rod'Hardy,erepre- senting Dunn & CurryReal Estate Management, Inc., has made applica- tion for a revised preliminary plat of a portion of Thomas Lake Heights Addition. More specifically, the replat addresses 37.3 acres west of Thomas Lake Road that was originally platted for single family lots and is now proposed by the developer to be 43 quadrominium buildings containing 172 units,. This item was pre- sented to the Advisory Planning Commission at their last regular meeting on February 25, 1980; however, the matter. was continued to allow the City staff and developer adequate review of the ori- ginal PUD agreement to determine whether the change in density and platting could occur without a change in the PUD agreement. A copy of the City Planner's report regarding this development is enclosed on pagesthrough 'a5 for your reference. City Planner Runkle will disjJuss the over�r park land dedication for Thomas Lake Heights Addition and how it impacts the Blackhawk Park PUD at the meeting on Thursday. This item will reappear on the Advisory Planning, Commission agenda at the March 25, 1980 meeting. It will then go before the City Council at the April 1, 1980 meeting. /D CITY OF EAGAN ---- —SUBJECT: - REVISED PRELIMINARY PLAT APPLICANT: DUNN & CURRY REALESTATE MANAGEMENT INC. LOCATION: PART OF THE NEk OF 'SECTION 28 EXISTING ZONING: PLANNED DEVELOPMENT WITH AN R-1 & R-4 DENSITY DATE OF PUBLIC HEARING:. DATE OF REPORT: REPORTED BY: Application Submitted: FEBRUARY 27, 1980 FEBRUARY 21, 1980 DALE C. RUNKLE - CITY PLANNER An application has been submitted for revised preliminary plat. The applicant is requesting to replat 37.3 acres of single family lots into 43 quadriminium buildings with 172 units. Comments: 1. 37.3 acres of quadriminiums; 35 acres of townhouse; and 7 acres of road right- of-way. 2. The original plat, Thomas Lake Heights consists of approximately 100 acres and contains 115 single family lots. The applicant is now requesting to replat 37 acres west of Thomas Lake Road to contain 43 four-plex.buildings, 172 dwelling units. Everything east of Thomas Lake Road will remain the same as was originally platted. I have enclosed a copy of the original report for your review. 3. The proposed area being replatted.contains 37.3 acres and should have a maximum density of 270 dwelling units, 67 buildings. The applicant is requesting 172 units, 42 buildings which is a substantially low townhouse density. The original parcel has an R-4 density under the planned development which could allow a max- imum of 12 units per acre. 4. All quads meet the setback requirements of.the R-3 zoning districtythe design of the development has taken the topography into consideration as.to minimize the amount of grading which has to be done within this.area. Because of the topography, there is much more open space than what you would normally find in a townhouse development. 5. The applicant is requesting to put a model townhouse in the northwest or south- west quadrant of Clemson Drive and Thomas Lake Road. 6. At the present time Clemson Drive is a long dead end street, the street will con- tinue when the property to the west develops. 7. Outlot'B*is not being developed at this time. 'their may be a possibility that outlot'Bomay be traded for the small parcel which is west of Outlot'A` and east of Thomas Lake Road. That's providing better access for each parcel. - II - DUNN & CURRY REALESTATE WIT. -- FEBRUARY 21, 1980 - PAGE TWO If, approved, the plat should be subject to the following..conditions: 1. All lots which abut Thomas Lake.Road should have restricted access -2. The density and type of structure should be indicated.for each outlot so.that future property owners will know in advance what the future.development pla^;s are for outlot W,' 'B� & "C: 3. The detailed landscape plan shall be approved by the City Staff. 4. Two (2) tot lots should be provided for the.pre-schoolers within the townhouse district. 5. A $2,000landscape bond shall be required and not released until one year after the landscaping has been completed. Engineering Recommendations: 1. A detailed grading and erosion control plan must be submitted and approved prior to final plat application. 2. All outstanding trunk area assessments must be paid at the time of final plat application, if utilities are installed privately by the developer. 3. Sufficient drainage and utility easements should be dedicated to incorporate the 890.0 elevation within block 1. Additional drainage and utility easements should be dedicated over the common area of lot 1 block 3,outlot "A" and outlot "B". 4. The trailway connection to the Heine lst Addition must be installed at the time of development of this plat, as a responsibility of the developer. 12 MEMO TO: ADVISORY PLANNING COMMISSION c/o DALE C.'RUNKLE - CITY PLANNER FROM: _'THOMAS A. COLBERT - DIRECTOR OF PUBLIC WORKS DATE: FEBRUARY 22, 1980 RE: PRELIMINARY PLAT _ THOMAS LAKE HEIGHTS (DUNN.& CURRY) "REVISED" The Engineering Division has the following comments to offer in regards to consideration of the 'above referenced plat: UTILITIES: Trunk sanitary sewer and water main facilities are available within Thomas Lake Road, of sufficient size and depth to handle this proposed development. It is my understanding that the developer intends.to install the utilities by private contract rather than petitioning for City improvements. If this is the case, the developer should be made aware that all trunk assessments must be paid at the time of final .plat approval. Any internal utilities that will be required to continue our trunk system, must be installed as the developers responsibility. STREETS: Access to this proposed plat will be handled by way of the improved Thomas Lake Road and .publicly dedicated internal City streets. Because of the difficult terrain and variation in topography, the proposed cul-de=sacs cannot feasibly be eliminated and therefore are acceptable as 'shown. EASEMENTS AND RIGHTS- OF -WAY: Sufficient right-of-way has already been dedicated for Thomas Lake Road. The right-of-way dedication for the proposed interior street layout is,acceptable as shown. Drainage and utility easements over lots 8 through 15 and 18 through 21, shall be dedicated to incorporate the 890.0 contour. Sufficient drainage and utility easements should be dedicated over outlot "A", outlot "B" and lot 1 of block 3 as required, by Staff. GRADING AND DRAINAGE: The drainage plan submitted indicates that all surface drainage will be directed to Thomas Lake Road; or collected by way of an internal storm sewer system and discharged into the low.lying area on the western edge of this plat. This drainage concept is acceptable as indicated on their plans dated 1/31/80. A grading plan has not yet been submitted for review so no comment can be offered as to the. feasibility of developing these individual lots at their proposed location There is some question over lot 9 block 1 as to its ability to be developed due to the easement requirement and elevation differential. Without the benefit of being able to review's grading plan, no further comment can be made at this time. It should be a requirement that the detailed grading plan be submitted and approved prior to final plat application. An erosion control plan must be incorporated with this grading plan. 13 THOMAS LAKE HEIGHTS "REPLAT FEBRUARY 22, 1980 PAGE TWO I will be available to discuss .these items in further detail at the Planning Commission.meeting of February 27,.1980.' Respectfull submitted, 7; Thomas A. Colbert', P.E. Director of Public Works TAC/jlr /4 CITY OF EAGAN - PETITIONER: DUNN & CURRY REAL ESTATE MNAME TP, INC. ROD HARDY - LOCATION:. NES[, SECTION 28 - -- - EXISTING WNING: PD, PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: JUNE 26, 1979 DATE OF REPORT: JUNE 20, 1979 REPORTED BY: DALE C. RUNKLE, CITY PLANNER Application Submitted An application has been submitted for preliminary plat, Thomas lake Heights, which consists of approximately 100 acres and contains 115 single family lots and two (2) large outlots. Comments 1. The Thomas Lake Heights plat is the first residential development to be developed within the Blackhaak Park Planned Development. From the origin of this planned development there have been several changes. First, a 15 acre pr -reel was sold for an elementary school. Second, the alignment of Thomas Lake Road has shifted to the north to provide better road access to County Road 30. 'Third, there was a zoning trade which transpired between the City of Fagan and Dunn & Curry. The trade which was made allowed the commercial property on County Road 30 and Thomas Lake Road to move to the northwest quadrant of County Road 30 and Pilot Knob Road. The commercial land at County Road 30 and Thomas Lake Road was replaced with an R-3 lard use, mixed residential, 6-12 units/acre. 2. Because of the shift of Thomas Lake Road the City is now in the process of re-evaluating the parkland on the west side of Heine Lake. Because the park land is being platted as an outlot at this time and development will not occur on this outlot, the proposed plat.will not hinder the City's decision to accept or reject the proposed park land. 3. The zoning on the portion of the plat which is being developed is designated as R-1 and R-4 land uses. The R-1 is single family with a density of 0-3 units/acre; the R-4 is multiple with a density of 12 units +/acre. The developer is proposing to develop this portion of the plat with an R-1 density, single family lots which would yield approximately 2 units/acre. 4. Outlot A, which is not being developed at this time however, in the future the developer is proposing to construct garden apartments at an R-3 density, 6-12 units/acre 5. Outlot C, another outlot not being developed at this time will have a density of R-2, mixed residential -3-6 units/acre. /5 Thomas Lake Heights June 20, 1979 Page 2 - 6. The entire plat consists of 100 -acres., Of this 100 acre, 34.3 will be platted as outlots'and only 65 acres would develop into single family dwellings. 7. There are a substantial number of lots which do not meet the normal width requirement for a single family lot. .However, all lot areas are 12,000 square feet or greater in size. The Beacon Hills Planned Development was the only other plat ,that the City has deviated from the 85 foot mini man width for a single family residential lot. B. Thomas Lake Road is a collector street. The plat has been designed to have all lots obtain acoess from internal or residential streets. 9. The Park Committee has informally reviewed the Thomas Lake heights plat. Their main concern was to get a trail connection between Balsam Lane and the cul-de-sac. within Heine Addition. The developer is proposing to dedicate the requested tra11way. The Fagan Park -Committee will take formal action on Thomas Lake Heights plat at their July meeting., 10. There are two (2) cul-de-sacs, Ponderosa Court and Greenwood Point, which exceed the 500 foot maxinn requirement. If approved, the variances for. these cul-de=sacs would be granted. If approved, the plat should be subject to the following conditions: 1. All lots which abut Thomas Lake Road will have restricted access. 2. The density and type of structure should be indicated for each outlot so the future property owners will know in advance what the future development plans are for Outlots A and C. 3. Outlot D should be designated as a trailway on the final plat. alL DCR:tlp /6 MM TO: ADVISORY PLANNING CaMMSSICN AND DALE C. RUNKLE, CITY PLANNER FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: JUNE 18, 1979 - SUBJECT: PRELIMINARY PLAT — THOMAS LAKE HEIGHTS ADDITION (DUNN 6 CURRY REAL.ESMTE) The Engineering Division of the Public Works Department has the following comrents to make in the consideration of the above referenced proposed preliminary plat: UTILITIES Sanitary sewer and water main ofsufficiEnt size and depth has been provided within Thomas Iake Road to service this proposed plat. Internal sanitary sewer and water main distribution system will be designed and/or approved by the City prior to their installation. Access to this plat will be provided by the presently under construction Thomas Lake Road collector street.: This plat shows seven (7) cul-de-sacs of which three (3) require the approval of a variance to the 500 foot length according to our present subdivision ordinance. The Engineering Division has reviewed the topography in conjunction with the proposed street layout and find that these excessive length cul-de-sacs are un- avoidable due to elevation differentials. Greenwood Lane is recommme<ded to be redesigned to eliminate the small "bubble" cul-de-sac on the northeast - -.corner. It is also felt that with a slight redesign and minor grading that the Balsam Point cul-de-sac could be eliminated by continuing it to the south and Connecting with Greenwood Lane. Staff would like to request direction from the Planning Camiission and the Council in -the extent of scrutinizing that should be done in relationship to the elimination of cul-de-sacs in order to alleviate future maintenance problems for the general tax paying public. EASEMENTS AND R.O.W. All easements and rights-of-way as indicating on the preliminary plan submitted dated May 30, 1979 is acceptable according to current City requirements. Drainage and utility easements adjacent to property lines as indicated on same preliminary, plat is also in accordance with City standards. Appropriate drainage and utility easements incorporating drainage basins nest be reviewed and approved by Staff prior to final plat approval. Thomas Lake Heights Addition 'June 18; 1979 Page, 2 Drainage for this plat is proposed to be handled by a series.of on-site drainage basins which will interconnect with the presently under. construction Thomas Lake to Blackhawk Lake trunk storm sewer ,system.. A series of internal storm sewer laterals and catch basins will be required during the utility design phase. Prior to final plat approval it is recommended that'a grading and drainage plan showing individual lot drainage patterns and proposed house elevations be submitted and approved by the City. CONSIDERATIONS FOR APPROVAL The following comments should be considered in the final approval of the above refeienced plat: 1: Drainage arra utility easements be provided as required by the City Engineer prior to final plat approval. 2. A grading and drainage plan be approved by the City Engineer prior to final plat approval. 3.: An 8 foot trail be constructed within Outlot B adjacent to Heine. First Addition as a part of the street improvement project. Mr. Rosen and i will be available to answer and further questions or cartnents at the .June 26 Planning Commission meeting. Respectfully sdxnitted, Thomas Director of Public Works TPC: Up R, Land Use Residential~'`~ R 1 S•F• (0-3 um) CiviC . R'2 MIX. Res. 13.6 u/al R-3 Mix. Res. t6-12 ural . .. 1 i.q3 Cen er R-4 Multiple p2+ wa) � Commercial ;. {yi �N Bg Neigt,b. Bus: _ • : - ' ' `'�" CSCn. Bus. '` �t�t• '' ''Qxmunity Shop. Cntr r : s�� ` •�:- n,' Park & Open Space (P) _j. _ 1. i Lt•�: •r. Trail u ALL -UQ"e r' '� " • ��° ''�'� Hiking .............Y.Y.. CL c ' Deorwood Drive c . �••••• ••••• ••Y L syr, 1 004.Ymw � J l ��•�` frr/=� r1.. '.� q• -1". , .`r _, ti I Y�/�` �4.�.,� \_' ;_1 1,'� 1-1�r`T�Y ` �� J, NOON �i'• l 4 KB �, .. ,q� 1 �' i. � ' r'�. . C ,r, ... ,� ..,-�waeenlro ao .� �,I I • ! -- r— — - �. t� ..•� \ �w � _ n•':;. . � .- . % �1�1 �'1` 1 �-�•-rte, r-1 i � �'. - � �•` . � Via. +'?�.�!� •',=n1�? . a, l— rC,} a :.._:1�•"•-{ .:. ' --------------- R3 c• a•r J, R4 I( ' I :y _ �'� _ - ! \rte'•, i � 1 _ �4- u• ' '/� .-� �� '_ __ � �.\ 1 ,C, 1• � 1 1 i . Q W i `�.r 1� 1 • Ij 3 I iOWi fl Z�i I I oE:.tl:Rrgrl SITE MTA 7 I I W I Cil col oI hdMAs LAC ii aIL %\ i i r] C. S. A. H. 0 a' F;, q?44 I ',5c� 60L% ;I- I TOWWHM [ TFlCAL LOTS V; MIS, Ui b'1 _I.rT SETBACKS V; MIS, Ui b'1 E TOWN IOUS/ "PICn LOT/ lII�rI I� I I � DESCWT" .. .... 7 .. w Z/V N IF SEMAMS I _ I ��I �u.......`a'17..� C S Wf F w Z/V SEMAMS j: �u.......`a'17..� C S TONNIBBK TYPICAL LOTS W I• A SETBACKS r la`,=C�- f® c a 24ju 1: a a E E w fi SETBACKS r la`,=C�- f® c a 24ju 1: a a C. S. .. 111 r7loo 11 rc / Y / Q / V � . s 2 .i Jim 'r .Y •..F.? � .a.7: vL%=:i.jjJ� �. ,1�,... .t ..i "Jf� i..�•,'�.7 1J'.••�%::%y}j r�i. •a{yi-J na is'.i�xaJy•: -"ti: .�. �t";,7. aa.y.�':::;7 ') iiw!.i. �/•]•� �-�'.�. 1."�17.5••e�.,r// I��.i !J._i. ..l_ .!. +V •.J_ -. - J: �(%J �)..J'.7.'l. .- ao 23 4 Advisory Park Committee Agenda Information March 4-, 1980 Page Three - C. --Oakwood Addition' -- Mr. Vince. Kennedy has made application for a preliminary o at entitled Oakwood Addition, which is -defined as Lots 4, 5 and 6, Zehnder Acres, except the South 208 feet of Lot 6 thereof; together with Lot 6 of Treffle Acres except the North 300 feet thereof. The application was presented to the City on October 29, 1979. A public hearing was first held before the Advisory Planning Commission at the. November 27', 1979, meeting; however, there was no discussion and the matter had been continued monthly since that meeting at the developer's -request. Due to the fact that the developer 'was not ouite prepared for the APC meetings, a report has not been prepared by the City Planner to date. If appropriate, City Planner Runkle will present a proposed park land dedication for this project at the meeting on Thursday. This item will appear on the Advisory Planning Commission agenda at the March 25, 1980, meeting. It would then be presented to the City Council at the April 15, 1980, meeting, assuming the deve- loper is prepared and meets that time schedule. OLD BUSINESS A. Park Land Development Fees (1980) -- The schedule of proposed park land development tees or as recommended by the .Advisory Park Committee at the last regrular meeting held on February .7, 198O,,was presented to the City Council at their regular meeting, on February 19, 1980, for consideration. As you recall, the recom- mendation of staff was to increase the raw land acreage cost from $6,000 to $9,000 per acre. The City Council discussed the average residential raw land price in the City and the requirement that special assessments be paid by the developer at the time of the land dedication for neighborhood parks. The recommendation of $9,000 per acre seemed high to the City Council, realizing it was based on one comparable sale, that of Cedar Cliff Addition located at Cliff Road, Nicols Road and Rahn Road. The City. Council stated that other raw land sales for residential development in 1979 were as low a $5,000 to $6,000 per acre and asked that the per acre raw land cost be re-examined. There was also some.discussion on the policy for handling assessments against park land for those developers who provide park land dedication rather than cash. in lieu of park land dedication. The specific question is how equi- table is a cash in lieu of park land dedication based upon raw land cost if the developer who dedicates park land has to pay spe- cial, assessments. The City staff will discuss this matter in fur- ther detail with the Parc 'Committee at the meeting on Thursday. Presently, City policy for park land is that all assessments against park -land which exists at -the time of acquisition of title to the land by the City will be considered as part of the acquisition cost of the land unless paid. by the seller. When park land is Advisory Park March 4, 1980 Page Four i Committee Agenda Information dedicated. as part of a residential development, the developer. shall be responsible for payment of all assessments, against the land existing at the time of the dedication. When new assessments are incurred upon park land owned by the City, the cost of these assess- ments will be borne by the General Fund in the case of community parks. Assessments will be spread over the normal assessment area in the case of neighborhood parks or walkways. In reviewing the raw land costs, it seemed appropriate to recommend $7500 per acre which is an average between high and low comparable sales in 1979.. Please refer to the table below for the per unit cost generated by a raw land acreage cost of $7500, The recommendation of the City staff is the new Der unit cost based on raw land at $7500 per :acre. In the City Council's action of February 19, 1980, the new cash donation will apply to all develop- ments that are in process, meaning that final plats that have not been processed and are pending will pay the new cash donation rates. NEW BUSINESS A. Procedures for Use of Park Facilities -- Recreation Programmer Dorothy Peterson has prepared an outline of procedures for use of park facilities, a copy is enclosed on pagea5S for your reference. The outline specifically addresses proce ures related to ball diamonds and soccer fields and also large group and/or neighborhood picnics. Recreation Programmer Peterson will be pre- sent to review the Outline of Procedures Memo to the City Admir.i- strator at the meeting on Thursday. It is recommended that action be taken to establish a procedure for use of sae Park facilities so that the City staff has a guideline policy to use that is con- sistent for all groups requesting use of the parks and/or ball diamonds. a -7 PROPOSED PER UNIT # OF UNITS PRESENT PER UNIT COST FOR ONE (1) OF UNITS PERSONS FOR 100 COST FOR ONE (1) ACRE PARK AT: TYPE OF UNIT PER ACRE PER UNIT POPULATION ACRE PARK AT $6,000 $9,000 $7,500 SINGLE FAMILY 2.5 4.0 25 $240 $360 $300 T04MHOUSE 6.0 3.3 30 $200 $300 $250 APARTMENT 15.0 2.5 40 $150 $225 $187 MOBILE HOME 6.0 3.1 30 $200 $300 $250 The recommendation of the City staff is the new Der unit cost based on raw land at $7500 per :acre. In the City Council's action of February 19, 1980, the new cash donation will apply to all develop- ments that are in process, meaning that final plats that have not been processed and are pending will pay the new cash donation rates. NEW BUSINESS A. Procedures for Use of Park Facilities -- Recreation Programmer Dorothy Peterson has prepared an outline of procedures for use of park facilities, a copy is enclosed on pagea5S for your reference. The outline specifically addresses proce ures related to ball diamonds and soccer fields and also large group and/or neighborhood picnics. Recreation Programmer Peterson will be pre- sent to review the Outline of Procedures Memo to the City Admir.i- strator at the meeting on Thursday. It is recommended that action be taken to establish a procedure for use of sae Park facilities so that the City staff has a guideline policy to use that is con- sistent for all groups requesting use of the parks and/or ball diamonds. a -7 MEMO TO: CITY ADMINISTRATOR HEDGES FROM: RECREATION PROGRAMMER PETERSON DATE: FEBRUARY 21, 1980 RE: OUTLINE OF PROCEDURES FOR USE .OF PARK FACILITIES BALL DIAMONDS f, SOCCER FIELDS 1. Park office contacts league representatives, providing a form for written requests for fields. 2. Leagues are assigned fields to fill their needs. a. Adults on City, Blue Cross or Univac fields as much as possible. b. Children on school fields. 3. Permission for beer has not been included on these league permits in the past, primarily because adults used some school fields. 4. Single game permits are issued on an available space basis. LARGE GROUP AND/OR NEIGHBORHOOD PICNICS 1. Groups contact the park office regarding availability of a park and to arrange for special maintenance e.g. picnic tables, trash barrels and lining of a field. 2. Areas where these special events have occured include: Carnelian Park, Pilot Knob School and Park, Bur Oak Park, Lexington Park, Rahn Park and Cedar Pond. 3. Groups wishing to use the Rahn Building have paid $25.00 in the past for a one day event in that facility. The fee has been raised to $50.00. 4. Permission to bring in beer in kegs, barrels, case lots and/or alcoholic beverages can.be secured and authorized by written permit signed by the Park Director(according to ordinance). The Park Director authorized the Recreation Programmer to sign these permits also. The police department receives copies of all permits that included mention of alcohol. S. The park ordinance.does not speak to preference in usage of facilities for Eagan residents, however we are very nervous when a request comes from outside! No outside request has been denied and to date no damage has resulted from an event held by a company located outside of Eagan. Basically, that's all there is to the process of reserving fields; we of course have a master chart that shows what is being.used every day of the week all season long. The Northview Athletic Complex will be in use this summer. I have already received inquiries regarding the availability of the fields for a weekend tournament. I have given May 1 as the date,for acceptance of requests. In order to be able to follow through on that I am in the pro- cess of revising the work we did on.a fee system one year ago.. It will need to be discussed by the Park Committee and approved by the Council and Mart probably will need an opinion from Paul .Hauge due to the Lawcon funds involved. I hope to be ready with it for the March 6 Park Committee meeting. 2$ Advisory P.!;"'.c Committee Agenda Information March 4; Page Five B. Tournament Use Policies -- Enclosed on pages" 0 through 3 s a memorandum t at was prepared by Recreation Programmer Yeterson regarding Tournament Regulations for Northview Field Com- plex. The 'memorandum specifically addresses fees, regulations, classification of users for the Northview Field Complex in regard to weekend tournaments. It is recommended that the Advisory Park Committee adopt the regulations as proposed by the Recreation Sub- committee and Recreation Programmer Peterson. If the procedures as written or amended are adopted and recommended to the City Council, legal -opinion will be provided to verify compliance with State regulations as suggested in Recreation Programmer Peterson's memorandum. ME MEMO TO: CITY ADMINISTRATOR, TOM HEDGES FROM: RECREATION PROGRAMMER, PETERSON DATE: FEBRUARY 28, 1980 - RE: TOURNAMENT REGULATIONS FOR NORTHVIEW FIELD COMPLEX, BACKGROUND INFORMATION One year ago preliminary work on fees, regulations and classification of users for the Northview Field Complex in regard to week end tournaments was initiated. The proposals were briefly discussed by the Park Committee and tabled for further study. The delays in construction and acceptance of the con- tractors work removed the urgency of a decision on the proposal. As of this date, however, plans are being prepared for the use of the Northview fields by adult softball leagues for the 1980 summer season. We can not fore see a high demand for weekend tournaments, however we must be prepared for inquiries with the adoption of our regulations, classifications and fee scale. As directed by Barb Schmidt, I have studied the state regulations on availability to users regarding facilities built in part with Lawcon funds. The regulations are: 1. Preference in reservation is prohibited. 2. Reasonable differences in fees may be maintained on the basis of residence. 3. Differences in fees may include no charge for residents and a charge to non residents. 4. Fees charged to non residents can not exceed twice that charged to residents. 5. Where no fee is charged to residents, the fee charged non residents can not exceed the fees charged residents at comparable state or local public facilities that have a fee system. The only neighboring municipality that has a facility with Lawcon monies involved. is Bloomington. When they built that field complex they added it to the tournament policies already in effect for all of their other fields. It• is interesting to note that an organization out side of Bloomington must petition the city council for permission to use the facilities. Other communities contacted were: Apple Valley: No Lawcon funds in a field complex. Burnsville: No state funds in a field complex. Lakeville:No Lawcon money in a field complex. So St. Paul: No state funding in a field complex. 30 Attached please find copies of the city of Bloomington policy and the regulations proposed for the Northview Field Complex. As you will note: 1. We have not stated that all tournaments must be sanctioned. Until the Park Department has the man power to do all of the registration of teams and players and serve as the sanctioning agent we can not demand what we can not 'deliver. . 2. We have not mentioned maintenance during a tournament. The Park Department budget.for FY 1980 does not provide for overtime of this nature. 3. We have not included the youth.leagues under classification of users. a. We do not realistically anticipate a tournament request from them as they use a play off system. b. The youth leagues do a tremendous service to the city and perhaps the Park Department budget should absorb the extra - satellite service for them. c. ' Damage could occur, of course . . . . . 4. The proposed regulations do not in any way deter the Eagan'indi- vidual who sets up a tournament and can make a profit of $500.00 or more for himself. We can, however, classify that type of tournament as class two because of the presence of non resident teams. In - that sense the user is the teams and not the individual organizing the tournament. The recreation sub committee from the Advisory Park Committee has had imput into these regulations. As a result of a meeting on 2/27/80 with Sharon Radl and Carolyn Thurston a statement on fees for maintenance by the park department crew during the tournament is included. Rather than deal with specific dollar amounts which change annually I have , chosen to generalize. The actual figures for 1980 are: Pay and fringe benefits for one man plus rental of tractor --$20.00 per hour, mandatory 2k hour payment for call out. - A legal opinion from the city attorney prior to presentation of the Tournament Use Policy to the City Council to verify compliance with state regulations would be adviseable. 31 CITY OF BLOOMINGTON DEPARTMENT OF COMMUNITY SERVICES PARK AND RECREATION DIVISION SOFTBALL TOURNAMENT POLICY 1. Permits for facilities will only be issued to Bloomington organizations and/or teams participating in Bloomington recreational programs, which include among their membership, residents of the City of Bloomington.. (Organizations outside Bloomington may petition the City Council for permission to use facitities.) 2. Deadline.for all tournament reservations for the summer is.May l 3. A) A deposit of $50 is required toreserve your weekend. It will, be refunded on completion of the tournament provided the park is picked up. of litter generated by the tournament. It will not be refunded if we are required'to clean up the park. B) A basic charge of $5/team will be due three (3) days before your tournament starts. 4. The charges.above include: A) Shelter building with attendant B) Use of base liner and material, bates and other supplies r C) Lights (if necessary) 5. All tournaments must be sanctioned by the Minnesota Recreation and Park Association, be prepared to show your card or receipt. 6. In the event of a rain -out, A complete refund will be made. The Park and Recreation Division shall determine if a refund (and amount) will be made on all other cancellations or partially completed tournaments. 1. If maintenance of fields by City crews is desired, payment shall be made for actual pay and actual fringe benefits and 50% for supervision and for equipment at actual rental rates. (Please contact Peter Wilczek at 881-5811, Ext. 284). 8. No vehicles or machines shall be permitted on park lands without written.consent. . 9. Application for beer and food licenses if necessary, is through the City License and Inspection -Department. Revised 1/4/80 jae LOCATION: NORTHVIEW ATHLETIC COMPLEX SUBJECT: TOURNAMENT USE POLICIES CLASSIFICATION OF USERS Class one:, Eagan Adult Leagues Class two: Tournaments that include non resident .teams FEES: Class one: $25.00 per weekend for trash pick up and extra service to toilet facilities. $100.00 damage deposit, refunded: if no damage occurs. Class two: $25.00 per weekend for trash pick up and extra service to toilet facilities. $100.00 damage deposit, refunded if no damage occurs. $5.00/ team basic charge. Maintenance: If maintenance of fields by city crews during the tournament is desired, payment shall be made by tournament sponsor for actual pay and actual fringe benefits and for equipment at actual rental rates. License to sell beer: Apply for at the Eagan City -Hall at least 2 weeks prior to the event; pay all fees in accordance with city ordinance 43. TOURNAMENT REQUESTS Applications for weekend tournaments will be accepted beginning'May 1. 1. Reservations will be made on a first come first serve basis. REGULATIONS 2. All fees must be paid by the Wednesday prior to the tournament. 3..In the event of a rain out a complete refund will be made. The Park Department will determine the amount of refund, if any, on partially completed tournaments. 1. No game may start before 8:00 A.M. - park must be clear by 11:00 P.M. 2. Tournament sponsor will enforce NO PARKING in grass areas. 3.. Except for initial dragging, tournament sponsor will provide field maintenanceduring the tournament unless request for and payment for 'city maintenance has been made. 4. Trash must be bagged.and/or in barrels in one central location. 33 February 28, 1980 Advisory Park Committee Agenda Information March 4, 1980 Page Six . —C. - Minnesota Valley National Wildlife Refuge & Recreation Area Update -- visor_y ar. Committee em er omas wou a to review tMee results of a meeting that, was held on January 23, 1980, by the United State Department of the Interior Fish.& Wildlife Service, concerning the Minnesota Valley National Wildlife Refuge and Recre- ation Area. For background regarding that meeting and Committee Member Thomas' remarks, please refer to a copy of a letter that was sent to. Mr. Thomas by the Acting Chief of. the Office of Refuge Planning found on pages- 35' ,through 3 (e . ■ United States Department of the Interior FISH AND WILDLIFE SERVICE - " In RRFl.Y Rtr[R TO: Federal Building, Fort Snelling Twin Cities, Minnesota 55111 PL January 31, 1980 Mr. Michael Thomas 1390 Avalon Avenue Eagan, Minnesota 55121 Dear Mr. Thomas: We were pleased to meet you at our January 23, 1980 public workshop concerning the Minnesota Valley National Wildlife Refuge and Recreation Area. The plan- ning team is continuing to collect natural and cultural resource data for the valley and would appreciate your help in locating recreational facilities in Eagan that may relate to our plan. I have enclosed one of our project's base maps (scale 1"=100') with an orange line defining our data collection boundary. Please indicate the occurrence of any of the following recreational activities that occur within the orange line, or any outside the boundary which may affect the project (particularly oten- tial trail links). 1. Bike trails (existing and proposed) 2. Hiking trails (existing and proposed) - We are interested in trails maintained for public use as well as foot paths that may not be maintained by the city but are used by the public. 3. Cross-country ski trails 4. Snowmobiling trails 5. Horse trails 6. Any major entry points that the public uses to gain access to trails 7. Bridges (existing and proposed) 8. Picnicking areas and waysides 9. Canoe and boat launching sites 10. Any other recreational points within project area (orange line) 3S _ 2 Any information you.can mark on the map, we would appreciate. If you have any.questions or.if there is any information we can provide for you, please feel free to contact Nancy Balderston at 725-3313._ Thank you for your assistance. Enclosure f cere�, Acting Chief, Office of Refuge Planning Advisory Park Committee Agenda Information March 4, 1980 Page Seven OTHER BUSINESS A. Position Vacancy/Director of Parks & Recreation -- To date, we have receive twenty-one applications or the position of Di- rector of .Parks and Recreation for the City of Eagan. Of these applicants, ten are presently directors of parks and recreation or community services directors in other communities, three are assistant directors, three are recreation supervisors, one a .land technician and recreation planner, one is a University faculty member in Recreation Studies, one a college senior, majoring in the field, .one a high school instructor and one is in private business.Their experience ranges from less than one year to more than sixteen. Eleven' of the applicants hold Bachelor's degrees, six hold Master's degrees, two have their Ph.D. degrees and one will receive his B.S. in May. Geographically, most of the appli- cants are from the Twin Cities area, although five are from other locations. in Minnesota, one is from Kansas, one from Iowa and one from South Dakota. B. Appointment to Community Education Council -- District 197 -- The ity oEagan .as an opening on the Community Education Council for School District #197 (West St. Paul). Barbara Schmidt was the City's_ appointment to the Community Education Council; and due to her resignation as Director of Parks and Recreation, she also resigned from the Community Educaiton Council. The Com- munity Education Council meets approximately five (5) times a year and generally the meetings are held during the school year. The next and last meeting for this year will be during the first week of May. Normally, the -City Administrator & a -member— of --the City Council will attend the May meeting, realizing that it is an annual update providing information about all the programs implemented through the Community Education Council for the school year ending in May of the same year. If a member of the Advisory Park Committee is interested in being appointed to the Community Education Council, this should be expressed on Thursday evening. C. Other -- To include any additional items that may become before the dory Park Committee. 3-7