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HomeMy WebLinkAbout12/01/1983 - Advisory Parks & Recreation Commission (2)• M3NTJTES OF A FtFJGUlAR =ING OF THE ADVISORY PARKS AND RDCE=CN WZUSSICN EAGAN, MINNESOTA DECDSER 1, 1983 A regular meeting of the Advisory Park and Recreation Committee was called to C order by Chairman Martin at 7:00 P.M.. Members present were Martin, Hertz, Alt, Thurston, Jackson, Fedde, Masin, Carroll and McNeely. Absent was member Kubik. Also present were the Director of Parks and Recreation, Ken Vraa, and Administrative Staff, Liz Witt. Larry Frank of Derrick Land Campany was present to discuss the Berkshire Ponds Development proposal. • Parks and Recreation Director, Vraa, added the McCarthy property to new business. On a motion by Carroll, seconded by Jackson, the Commission approved the agenda as amended. MINUTES November 3, 1983 Chairman Martin noted a few typos which needed correcting. Thurston moved, Bertz seconded, to approve the minutes with noted corrections. The motion passed. Berkshire Ponds Larry Frank of Derrick Land Company was present to discuss this development which is scheduled for Advisory Planning Commission review on December 13. Mr. Frank displayed a drawing shcmwing the proposed plot and a proposed pur- chase. There was 4.7 acres of park dedication, of which 2.51 was land. There are also two ponding areas in the park parcel. He proposed to berm the park along 35E and put in a tot lot. He further proposed the Parks Department maintain the tot lot and park. He said the park could serve this new neighbor- hood well despite its smaller size. Chairman Martin said the Commission mist weigh the benefits for the neighborhood and entire ccmmmity, noting that Ridgecliff Park was only a short distance away. He also questioned the wisdom of a waterway in such close proximity to a tot lot area. Commission member Fedde asked if the parcel could be used for anything other than C ` a mini -park. Mr. Frank said it is more of a passive area. Chairman Martin noted the parcel is too close to "the passive" Lebanon Hills, which can provide the same type of park amenities. He felt the City would just be adding to its park maintenance responsibilities when the parcel is not needed for the park system. The City prefers to have 10-12 acres before the City would consider maintenance on a park. • Minute. of a Regulaillipeting of the Advisory Ccnudt* Decembe_- 1, 1983 mw Page 2. • Commission member Thurston indicated she likes the idea of a tot lot for small children. However, the City has a neighborhood park already for this service section. It was suggested to Mr. Frank that a hameowners association could be created to take care of the play area. After discussion, staff was asked to review and oamrnt on the proposed park parcel. Jackson moved, seconded by Carroll, to table the item until January. The motion was carried. Hillandale Addition #2 The proposed preliminary plat contains 12.58 acres with 125 dwelling units. The original plat had to be changed due to the realignment of 35E. On a motion by Carroll, seconded by Fedde, the Commission approved a cash dedica- tion. The Commission encouraged that a tot lot be included in the developnent, subject to staff review. Commission member Masin commented anted az the fact that some tot lots are not properly maintained. The Commission generally agreed that it is a problem and developers should be strongly encouraged to take care of their amenities. Westbury Plat Park and Recreation Director Vraa noted there is approximately 8.3 acres of park dedication due as part of the Lexington South P.D.. He also pointed out 40 the addition of outlet B designated as a tot lot area. In a motion by Martin, seconded by McNeely, the Commission agreed to accept the dedication as proposed. OLD BUSINESS Tree Itansplanting Chairman Martin liked the tree transplanting policy as developed by Director Vraa. The other members agreed and Jackson moved, Carroll seconded, to approve the policy as written, subject to Council approval. The motion carried unanimously. Park System Plans Director Vraa stated that systems plan is on the City Council December 6 agenda for formal acceptance. The Director noted that Mr. Erkkila did an excellent job and the graphics were particularly good. The cost of publishing was under the estimate. He continued to say that he discussed the updating and review portion of the plan with Mr. Erkkila who has agreed to keeping the contract open. The review will be done in November of 1984. • Minute` of a Regulating of the Advisory Cammit* Decerbe: 1, 1983 Page 3. • Parks and Recreation Director Vraa suggested that a Citizens Task Force be formed in January of '84 to look at a spring bond issue. Many meetings would be necessary but it would be possible to set a spring referendum. Director Vraa felt there should be at least three Cortnission members on the task force. Chairman Martin said we should be careful of too much Commission bias, but did not want to see a task force duplicate the work of the Commission. A broad representation of the community is needed. CThe Commission discussed the amount of a potential bond issue as discussed with the City Council. It was agreed that the task force issue had to be placed on the December 6 City Council agenda in order to meet the spring deadline. There was additional discussion concerning the task force and a potential bond issue. Commission member Thurston moved, seconded by McNeely, that Parks and Recreation Director Vraa seek authorization to form a task force, with membership to be appointed by the City Co until by late December or early January. The Commission wanted the opportunity to suggest names and the opportunity to review candidates as well as the goals and objectives of the task force. The motion carried un- animously. Commission madder Thurston will assist Director Vraa with the adminis- trative letter to the City Council. The Commission noted that the finance sub -committee of the Commission should be involved with the task force. There was more discussion about marketing • the bond issue and there was agreement to state what will be the results of a successful referendum rather than where the monies would be spent. The sub -committee on finance will meet December 7 at 7:00 P.M.. NEW BUSINESS The Director indicated that this item was before the Commission at the request of the Engineering Department. There are 70 acres in this parcel, with a 7 acre dedication to parks. The City plans to put in trunk storm sewer through the property, but may have to go through condemnation to get easement. Mr. McCarthy is also reluctant to give park dedication if easement is taken. Director Vraa cbserved.that the City has long sought a trail through the property as connection to Patrick Fagan Park. Further, the City has already acquired property from Windcrest to make this connection. There was additional discussion regarding their issue concerning the need for a trail and neighborhood park. In a motion by Thurston, seconded by'Martin, the Commission stated that useable park land is needed; this area has been identified on the master park plan and park dedication should not be an issue in an easement negotiation. The motion carried unanimously. 0 Minutes -)f a Regular4Meeting of the Advisory Camiit • December _, 1983 Page 4. The October -November Maintenance Report was included for informational Purposes. Sub-QaTmittee Reports 1. Kehne House - A meeting was held in November which generated some good suggestions as to uses for the Ketene House. Director Vraa is following up on suggestions and will bring his findings back to the sub -committee. 2. Park Names - A November meeting was not held. It was agreed this sub- camnittee would meet December 6 at 6:30 P.M. prior to the finance sub- committee meeting to review recommendations. Director Vraa announced the annual P.U.D. review will take place on December 15 at a joint meeting of the Advisory Parks Commission and City Council. F. �OJZTVI�Dj Commission member Carroll moved, Martin seconded, to adjourn the meeting at 9:30 P.M.. The motion carried. • Dated: /OAK jryZ�Isory Par & Recreatic-nreomTmttee Secretary E A SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA NOVEMBER 3, 1983 A regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin at 7:00 p.m. Members present were: Bertz, Martin, Carroll, Fedde, Alt, Masin, Thurston and Kubik. Absent were members Jackson and McNeely. Also present were the Director of Parks and Recreation, Ken Vraa and administrative staff, Liz Witt. Peter Stalland was present to discuss a proposed development for his property immediately north of Blackhawk Park. AGENDA Director Vraa added snowmobile trail usage on the high line trail as item (D), New Business. Commission member Thurston moved, Fedde seconded, to ap- prove the agenda as amended. All members voted in favor. MINUTES Chairman Martin questioned page 2, end of paragraph 1 of the October 15 min- utes, "that the developer provide a suitable area for play equipment generally • in the location of lot 15, block 3. Chairman Martin recalled a discussion of two lots so the minutes were corrected to read, "that the developer provide two lots for play equipment in the general area of lot 1S." Other commission members agreed with Chairman Martin. Parks Director Vraa will negotiate the exact location with the developer. Carroll moved and Bertz seconded to approve the October 15 minutes as corrected. The motion was carried. The October 6 meeting was unofficial as a quorem was not present. Chairman Martin accepted the October 6 minutes for the record. DEVELOPMENT PROPOSALS A) Fawn Ridge - part of Lexington South PUD This development is bounded by Wilderness, Dodd and Cliff Roads. The Director indicated that the PD provides for a 2.4 acre parcel for Parks, which is on the corner of Cliff and Dodd Roads. After further review, Member Bertz said the Park has standing water and is undesirable and not useful for park purposes. Chairman Martin asked if the City is tied to the particular parcel. Director Vraa responded that the Commission could reject the parcel and try to renego- tiate or make a trade. Members expressed the concern that for the second month in succession it was getting parkland in the Lexington South PD that was unusable. Member Kubik questioned how the City ended up with parcels such as this? Members reviewed the history of the PD with Director Vraa indicating he would be dis- cussing park dedication for the entire development with Mr. Curry and Mr. Hardy in the near future, as there are several park parcels and park issues that need to be resolved. 0 0 Minutes - • November 3, 1983 Page 2 Chairman Martin said there should be a play area in or near Fawn Ridge as it is too far to go to the nearest park/play area. Commission member Kubik suggested the Commission turn down the designated parcel. Chairman Martin recommended the Commission seek a piece which would be contiguous to a previously dedicated parcel north of the development - a nature study area. Commission member Carroll thought the parcel should be rejected as the site C is isolated, access is difficult, the parcel has standing water and bounded by high traffic streets. Chairman Martin moved, Carroll seconded, to renegotiate the park dedication and try to get a dry flat piece near the Northwest corner of the plat. The motion carried unanimously. B) Kensington Place - Tomark Development Parks and Recreation Director Vraa explained the attempts to acquire addi- tional land to provide two ball fields and a practice area adjacent to Capricorn Park. However, 1.4 acres was negotiated with Tomark to be designated as an outlot for'park purposes. Actual transfer will have to come from the Lex- ington South PUD. The additional outlot will provide for one of the two addi- tional ball fields sought. Director Vraa suggested the Commission look at other amenties being offered 18 Chairman the development, noting that five swimming pools are shown in the plans. Chairman Martin would like to see the developers include tennis courts. Dir- ector Vraa mentioned the possibility of sand volleyball. He did say the devel- opers intended to wait until some units were occupied and let the homeowners decide what additional amenities they wanted. There was discussion regarding the need for tot lots because of the multiple dwellings. On a motion by Kubik, seconded by Bertz, the commission voted to recommend the developers consider tennis courts and tot lot facilities in addition to the pools already planned. That at some time during the phasing of the develop- ment the Commission would review future phases to determine if such amenities should be required based on home owner mix. And, that the 1.4 acres be part of the Lexington South PD part dedication negotiations. OLD BUSINESS Systems Plan Study Director of Parks and Recreation Vraa said the plan was complete and ready for C . publication. He distributed the executive summary and commended feorge Kubik for his excellent job of critiquing. The commission is to review the execu- tive summary and make comments to Director Vraa by November 17. The City Council and Advisory Parks Commission will hold a joint session on the Park Systems Plan Study on November 22. Director Vraa said the commission should address how they wish to keep the plan updated. Perhaps the plan consultant could walk us through the process so we could keep it up to date. Some sections may need updating annually, while others could be done less frequently. Members discussed various alternatives and the advantages of each for handling the System Plan undating. Chairman Martin expressed a preference to have Plan Consultant Erkkila walk • Minutes - • November 3, 1983 Page 3 the Commission through the first review. Director Vraa said Erkkila's contract could be left open to cover the review along with the written doc- ument. He suggested the Commission make a decision at its December meeting. NEW BUSINESS CA) Silver Bell Road Attorney PeterStalland was present to describe problems associated with a 3.5 acre parcel of land he owns north of Blackhawk Park. The property is landlocked and he is in the process of negotiating an extension of Silver Bell Road with the owners of Blackhawk Oaks which recently was presented for a preliminary plat. Mr. Stalland noted the terrain is very steep and to bring Silver Bell Road straight into the area would be very costly. He proposed bringing the road up from Blackhawk Oaks and then along the length of his property. The road could then provide access to Blackhawk Park. Mr. Stalland asked the Commission to consider sharing road costs as the Park would benefit from the road being built. He did not have actual figures but said the road would be about $120,000 including sewer and water. Martin ques- tioned why the City should pay for the road. Mr. Stalland said that he could build the road as a private road, disallowing park usage. In response to the question the Director said there is precedence for shared costs as the • City would be a benefitted property. He suggested the access would eventually serve as a secondary one to the park. He didn't think sewer or water was need- ed. Chairman Martin wanted more information on actual costs and that he was in favor of considering just an easterly parking lot. Commission member Kubik thought this might be a good place for a canoe launch. Director Vraa said the systems plan study did not consider this area in depth as it was thought to be several years before development.and the size of the park to be developed. The commission agreed.it was interested in access to the park, but wanted addi- tional information. Mr. Stalland said he will bring in more cost information after negotiations with the owners of Blackhawk Oaks. This item will be dis- cussed again at the December meeting after further staff review. B) Meadowlands/Eagan Hills West - Park Concept Plans The Director reviewed several options concerning the need and timing of devel- oping preliminary concept plans for the Meadowland Park, realizing the priority of the park at this time. Parks Director Vraa said it will cost about $1000 to develop a concept plan for this park parcel. To save money the Commission might consider requesting three concept proposals and not carry the study further at this point. Commission member Carroll said he'd like to have a sub -committee try putting together a concept plan. He felt it would give the members a great- er feel for what to look for when considering park development. The Commission generally agreed they liked the idea but were already involved in several sub- committees and time would not permit this. There was a discussion on the merits of having the Commission play a stronger role in the development of concept plan. The Director was asked to review alternatives for this with Mr. Erkkila. • Minutes - November 3, 1983 • Page 4 On a motion by Kubik, seconded by Alt, the Commission recommended to contract with Plan Consultant Erkkila to develop.a base map and three concept plans. The motion passed unanimously. There was consensus that the Commission would like to have a training session with Erkkila to see the concept development process. CC) Trees — access to predevelopment areas. The Director explained the memo to the commission regarding the removal of trees with the new tree spade in areas which are being readied for develop- ment. Chairman Martin felt the Commission should have a policy about obtain- ing trees prior to development. Director Vraa felt the taking of unwanted trees directly to park sites or developing a tree nursery would be advanta- geous to the City. The Director responded to a number of questions regarding the process for taking of trees, possible delays to developers, and notifica- tion. Commission member Carroll moved, Fedde seconded, the directive to Parks and Recreation Director Vraa to formalize a policy on the taking of trees in predevelopment areas for commission approval. The motion carried. D) Snowmobile Trail The Snowmobile Trail Association has requested use of the high line trail again this year. Director Vraa noted this will probably be the last year for the trail as Mn/DOT will be working in the high line and Blackhawk Road next • year. Commission member Thurston moved, Carroll seconded, that the snowmobiles be allowed to use the high line trail in 1983-84, noting this may well be the last year. The Commission also approved use of Johnny Cake Road if the Association wants to use it. Parks Director Vraa is to work out an agree- ment with the Snowmobile Trail Association. The motion was carried. OTHER BUSINESS A) Winter Skating Rinks Parks Director Vraa said the warming house attendants will be supervising more activities this winter such as snow man building and races. He also said there might be a problem with the hockey association requesting more ice time than can be made available. He'thought that having Woodhaven as a per- manent facility the problem should be alleviated. Commission member Kubik suggested winter picnics also be considered for winter recreation and the Com- mission agreed. Director Vraa said another problem is poor attendance at Highview rink. He suggested the rink could be open on weekends and on Monday night for broom - ball. On a motion by Carroll, seconded by Bertz, the Commission voted to keep the rink open Friday through Monday. • Commission member Bertz said there is a safety problem at the well site park. The area between the warming house and the skating area is very bumpy causing Minutes - • November 3, 1983 Page 5 many people to fall. Director Vraa will seek to correct the problem. B) Sub -committee meeting dates The Park Finance committee will meet on Wednesday, November 9, at 7 p.m. at the park office. Park Names will meet November 16 at 7 p.m. Kehne House will meet at 6 p.m. November 21 at the Eagan Library, just prior to the train- ing session. Director Vraa will put our a memo of reminder for the commission members. C) Training Session Jay Beckwith, nationally known play equipment expert, will present a slide show and answer questions at a special session Monday, November 21, at the Eagan Library. Park and Recreation Commissioners from neighboring communities have been invited. ADJOURNMENT Commission member Fedde moved, Bertz seconded, the meeting be adjourned. Time of adjournment was 10:05. • Dated: Advisory Parks and Recreation Secretary • SUBJECT TO APPROVAL • MINUTES OF A SPECIAL MEETING OF THE ADVISORY PARKS $ RECREATION COMMISSION EAGAN, MINNESOTA October 15, 1983 A special meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin at 8:30 A.M. Members present were Jackson, C - Bertz, Carroll, Alt, McNeely, Kubik, Masin, Thurston and Martin. Absent was member Fedde. Also present was the Director of Parks and Recreation, Ken Vraa. AGENDA Chairman Martin indicated that the agenda of October 6, 1983 in which a quorum was not present would be utilized for this meeting. On a motion by Thurston, seconded by McNeely, with all members voting in favor the agenda was approved. MINUTES On a motion by Jackson, seconded by Alt with all members voting in favor, the minutes of September 1, 1983 were approved. DEVELOPMENT PROPOSALS • Westbury Addition The Director of Parks and Recreation explained that the City has received a preliminary plat for the proposed Westbury Addition by Gabbert Development Corporation. The development lies within the Lexington South Planned Unit Development. He indicated that Gabbert Development is proposing changes in the park land dedication which was to be dedicated to the City as agreed up- on in the planned unit development. He continued explaining the changes to the park land configuration indicating that the new configuration may add an additional three (3) acres to the park. He continued saying that a trailway extension from Wescott Road to Patrick Eagan Park would be severed by the new plat design. He explained that the proposed park area had severe topo- graphic changes which made such a trailway difficult. The director also explained that park service section 22 did not have a specifically defined neighborhood park, but the future park is envisioned to be in the trail connection between the Civic Center site and Patrick Eagan. Because of this, the director suggested that the Commission review the possibility of including installation of a tot lot or play equipment apparatus upon a portion of the land to be dedicated within this plat. The director continued explanation of the plat citing other issues for the Commission's consideration and dis- cussion. Chairman Martin indicated that he is in agreement that the need for a trail to the suggested park area would nearly be impossible. Commission member Kubik questioned what could be done other than a trail or play area through the proposed land dedication. There was considerable discussion by the Commission regarding the trail through the proposed park area and access • to it from the proposed residential areas. An internal trailway to the Patrick Eagan Park and an access between lots 16 and 15, and the inclusion of park area here for tot lot was also discussed. Commission member Carroll indi- cated that the City was getting back to accepting some unusable land. This was part of the P.U.D. agreement and the Commission should try to salvage the Minut �s - • • Octobe.- 15, 1983 Page 2 • best of the situation. The Commission discussed potential areas for a play equipment area indicating the preference for two lots in the southeast corner, shown at 14 and 15. The Director of Parks and Recreation explained that, in conversations with the developer, that they may be willing to provide the area off of the cul-de-sac as discussed in exchange for originally proposed park property on the west edge. Commission member Kubik suggested that the northern access to the park should be retained. Chairman Martin suggested that the cul-de-sac access in the southwest corner also be retained for a potential future trail to the proposed neighborhood park and community Civic Center site. There was discussion regarding these two items and an agreement that staff should review the trail access in further detail. After further discussion by the Commission, member Kubik motioned, seconded by Masin, that the City accept the amendment to the park land boundaries as proposed by Gabbert Development with a provisal that additional park land over the P.U.D. requirements only be accepted as a gift to the City, further that a bituminous trailway along Lexington Avenue from Wescott Road to the southern limits of the plat be included; that the developer provide an access to the park between lots 7 and 23 as shown in the preliminary plat; that the developer provide an internal method to channel residents to the Patrick Eagan Park access. And, that the developer provide two lotsifor play equipment generally in the location of lot 15, block 3. On a vote of the motion, all members were in approval. Zachman Homes - Cinnamon Ridge Planned Development • The Director of Parks and Recreation reviewed the Cinnamon Ridge Planned Unit Development indicating that recent revisions resulted in a reduction in the total number of living units. The result of this reduction in units mean a change in the remaining cash dedication requirements. The director indicated that it would be appropriate for the Commission to recognize these changes to be made in the cash to be made with the platting of the multiple units. The director went on to explain, in response to a question, that the grading has not been completed in the central park area at this time. However, there has been assurances that this would be completed. On a motion by Carroll, seconded by McNeely, the planned unit development agreement be revised to reflect the dedication requirements to be re -calculated, based on the number of units and rate at time of final platting; and that the developer complete the grading of the central park area as previously agreed to as a condition of plat approval. Century Addition The Director of Parks and Recreation briefly reviewed the Century Addition Commercial Development located on Yankee Doodle and Coachman Roads. Member 4.. Masin expressed concern for this type of development in a tightly packed residential area and questioned whether this was consistent with the zoning area. After additional discussion and review on a motion by McNeely, seconded by Alt, with all members voting in favor, it was the recommendation to the City Council from the Advisory Commission to accept a cash dedication require- ment consistent with commercial/industrial fees and for a bituminous trail along Coachman Road. • Minute; - October 15, 1983 Page 3 NEW BUSINESS Annual Review Parks Dedication Fees The Director of Parks and Recreation indicated that an annual review of park dedication fee has been requested by the Advisory Commission in the r fall of each year for recommendation to the City Council consideration. Changes are then enacted on January 1st. He further explained to new members of the Advisory Commission the formula which had been used in the past and the methodology for computation of those fees and the history of the rate changes. He explained that it would be up to the Advisory Commission to review the formula and rate involved and make a recommendation if it appears there is a necessity for a fee increase. Commission member Masin indicated that from the information provided, it appears fees are in line as there have not been significant changes within the last year. Commission member Jackson stated that he did not see the need to make a change at this time. Chairman Martin indicated that while it was important to review information carefully, it was also important for the Commission to keep in. mind that the City must pay for its parks, at least in part, through the dedication process. He stated he felt that the Commission has an obligation to insure that the developers do not get an artificial break in paying lower cash dedication fees versus normal acreage dedication requirements. Commission member Kubik stated that he was in total agreement with the chairman. The value of land will increase with new roads and development and it is essential • that the City stay abreast of these costs. He went on to say that the Commission should be leery of letting too many years lapse between adjustments, then try to get a large adjustment to try and catch up as has been done in the past. He concluded saying the Commission should work to keep abreast of inflation and land value changes. Members of the Commission reviewed land values and inflation change. Chairman Martin discussed various aspects associated with land costs. Members commented that, if forced to buy land in areas of development it would probably cost higher than the current formula. Members agreed that it was important to stay consistent with inflationary land values on a year to year basis. Commission member Thurston reminded the Commission that the developers would probably not give the City a break on the purchase of the land therefore, the City should try to insure the formula reflect current value increases. Commission member Martin indicated that it was his opinion the fees should be increased slightly, as the Commission has held fast on the parks dedication fee for the past two years with no increase during that time period. Further, he indicated with the rapid rate of growth, the fast pace of residential development, he did not want to see a rapid escalation of land values during the ensuing year, and require the City to play catch up next fall. After additional discussion L and on a motion by member Kubik, seconded by Martin, with all members voting in favor, it was the recommendation of the Advisory Parks and Recreation Commission to the City Council to increase the parks dedication formula to $10,500 per acre effective January 1, 1984. Members commented that this was consistent with inflationary factors during the last year for land and park development costs. • Kehne House The Director of Parks and Recreation briefly reviewed the status of the Kehne Minute: - October 15, 1983 • Page 4 House and stated that it would be appropriate for the Advisory Commission to thoroughly review this issue with department staff for recommendation to the City Administrator and eventually the City Council. Kubik asked if available information regarding the status of the house which could be made available for review. The Director of Parks and Recreation responsed that Chief Building Inspector, Dale Peterson, had information which would C be available to the Commission. After further discussion it was agreed that a sub -committee would be appointed to review with the Director of Parks and Recreation and appropriate staff, the status of the house, alternate uses and potential repair cost associated with each proposed use. It was suggested by member Kubik that perhaps professional assistance, in the form of an architect, be available. It was concluded that such professional assistance should be limited only to an analysis and recommendation phase versus trying to develop different types of plan concepts. Chairman Martin agreed with this suggestion stating that the sub -committee recognize that if it needs this type of assistance it should be made available to them with such cost and utilization of services to be minimal. With further discussion, Chairman Martin indicated that he would be willing to chair the sub -committee along with members Masin and Kubik. OTHER BUSINESS/REPORTS The director briefly reported on the status of Capricorn Park and a pro- posed preliminary plat now being prepared for presentation to the City. • He indicated that the developer has shown that he would be willing to provide the City with sufficient land to allow for at least one ball field in Capricorn Park. The director reported that the Fish Lake Park preliminary grant rankings were extremely high and that he had confidence that, barring congressional pull back, that this grant would eventually be funded. The director then reminded the Advisory Commission of the joint meeting with Apple Valley, and distributed an agenda for that meeting indicating that each member would be receiving one in the mail if they had not already. The director asked the chairman of the Commission to select a sub -committee to work with the director in providing assistance and guidance for review of potential funding for a parks bond issue in 1984. Commission members dis- cussed the makeup of the group, its role, information to be reviewed as well as the sensitivity of the City Council for their involvement in such a group. After additional discussion, Chairman Martin asked member Thurston to chair the sub -committee with members Alt and Jackson as part of the sub -committee. Other members of the Commission also volunteered to participate in the sub- committee's work. Members of the Commission would be informed of any meeting. ADJOURNMENT The Commission then adjourned to a planned tour of Apple Valley and Burnsville • City parks returning to the City Hall location at approximately 11:30 A.M. There being no further action by the Advisory Commission the meeting was adjourned by Chairman Martin. — Dated: a9p/ SUBJECT TO APPROVAL • MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA OCTOBER 6, 1983 The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Members present were: Martin, Thurston, C Kubik and Masin. Absent were Jackson, Bertz, Carroll, Alt, McNeely and Fedde. Also present were the Director of Parks and Recreation, Ken Vraa and Administrative staff, Liz Witt. A quorum was not present therefore no official business could be conducted. In the absence of a quorum Director of Parks and Recreation Vraa held an informational meeting. DEVELOPMENT PROPOSALS Westbury Addition Director Vraa reviewed the proposed Westbury Addition, and the parks to be dedicated as part of the Lexington South P.U.D. Ile stated the de- veloper was proposing changes in the shape of the park boundaries, which would provide additional acreage to the park. He continued saying that the topography, vegetation and ponding area would make a trail connection from Wescott Road to Patrick Eagan Park extremely difficult. After re- sponding to numerous questions, he stated that the three acres, which is in excess of dedication requirements, be a gift to the City rather than a part of dedication. He expressed concern that if the Commission still favored a trailway connection providing access to Patrick Eagan Park, that it would be severed by a proposed cul-de-sac in the area. He suggested the City might try to trade for lots 14/15, Block 3, for the SW portion of park dedication, to serve as an access point to the park and a small tot lot. Cinnamon Ridge Director Vraa indicated the developers were proposing a reduction in the number of units, thereby decreasing the amount of cash dedication to be given to the City. Total cash dedication required would be $57,197 payable upon platting of the 300 multiple units. Director Vraa commented that he had been assured by the developers that the grading to the central park area would be completed by fall. Century Addition This development consists of 3.99 acres which would contain five commercial lots. Director Vraa noted the park dedication would be that agreed upon for commercial/industrial property. • F •-ge 2 OLD BUSINESS Silver Bell Road/Blackhawk Park The property is still landlocked with access pending. This item will be on the November agenda. Systems Plan Study A revised financial page was generally well liked by the Commission. Parks and Recreation Director Vraa commented that Plan Consultant, Erkkila felt the changes offered on the plan by Commission members were very good. The executive summary for the plan is in process and should be available by the November meeting. NEW BUSINESS Rahn Park Chairman Martin commented favorably on the Rahn Park plans and specs. He hoped the trail could be relocated over the roadway. Kehne House Chairman Martin felt it might be appropriate for a sub -committee to study the potential of the Kehne House. Members Martin, Thurston and Masin • agreed to be on the sub -committee. Various ideas were suggested by the members to be reviewed by the committee, Vo -Tech School could rehabilitate the house; check the possibility of a grant to do the repairs and convert the building to a ski chalet, or summer utilization only. OTHER BUSINESS/REPORTS Capricorn Park/Land Teck Director Vraa advised the Commission that it may not now receive the addi- tional five acre parcel north of Capricorn Park the Commission had hoped to obtain for the City. This is the result of an upcoming development proposal. He stated he would be working with the site's planner to see if it might be possible to get at least a portion of the additional acreage for a ball field. Financing Bond Issue ( Stratgegies, amounts and priorities of a bond issue must be studied. A \. sub -committee could be set up to review the whole financing picture. Chairman Martin will consult with Commission members as to their interest and availability. Park Tour • The October 1S tour of Apple Valley and Burnsville Parks will be shortened so an official October meeting of the Advisory Parks and Recreation Commission can be held. Items on the agenda will be the three development proposals, the Kehne House. Dated: Advisory Par s Rec ecretary The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Members present were: Martin, Jackson, Masin, Bertz, Thurston, Carroll, Alt and Kubik. Absent were McNeely and Fedde. Also present were the Director of Parks and Recreation, Ken Vraa, City Planner, Dale Runkle and Administrative Intern, Liz {Vitt. AGENDA Commission member Carroll moved and Masin seconded to approve the agenda as presented. The motion carried. MINUTES It was suggested that on nage three of the August 4, 1983 minutes, a heading be inserted to show the change in topic from Surrey Gardens to the Systems Plan Study. On a motion by Thurston, seconded by Jackson, the minutes of August 4 were approved as amended. Y.` DEVELOPMENT PROPOSALS PHEASANT KNOLL CONDOMINIUMS Director of Parks and Recreation, Ken Vraa reviewed the park dedication of Heine Pond and possible additional acreage to be donated for park purposes by the developer as part of the Blackhawk South PD. Director Vraa stated that the high water mark of 883.51was set by the consulting engineer and the normal water level of 8741. The 883.5' represented the bounce of the lake level during a 100 year storm. In reviewing the park sketch plan, he said it would be difficult to set in a trail, parking and other amenities above the 883.5 water line and stay within the park boundaries. Members questioned the meaning of the 100 year storm elevation, the controlled elevation, park boundaries, current pond elevation and the length of time the pond might be at the high water mark. The director responded that if such a high water mark happens, it would only be at the elevation for a short period of time. fie went on to say that because the elevation had been set at that mark, the Systems Plan Consultant was obligated to consider it in the plan design. Parks Director Vraa noted the additional acreage the developer has indicated he may be willing to donate, which is closer to 5 acres rather than 1's. Ile recommended the additional acreage be accepted as a gift rather than park dedication. Director Vraa said the developer was concerned for after hours in the park. Ile also expressed a desire to have a trail connection between the development and the park. The director went on to say those concerns should not be a problem and the developer would probably give the land as a gift. '...-: MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS Ti RECREATION CO,%PIISSION EAGAV, MINNESOTA SEPTEMBER 1, 1983 The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Members present were: Martin, Jackson, Masin, Bertz, Thurston, Carroll, Alt and Kubik. Absent were McNeely and Fedde. Also present were the Director of Parks and Recreation, Ken Vraa, City Planner, Dale Runkle and Administrative Intern, Liz {Vitt. AGENDA Commission member Carroll moved and Masin seconded to approve the agenda as presented. The motion carried. MINUTES It was suggested that on nage three of the August 4, 1983 minutes, a heading be inserted to show the change in topic from Surrey Gardens to the Systems Plan Study. On a motion by Thurston, seconded by Jackson, the minutes of August 4 were approved as amended. Y.` DEVELOPMENT PROPOSALS PHEASANT KNOLL CONDOMINIUMS Director of Parks and Recreation, Ken Vraa reviewed the park dedication of Heine Pond and possible additional acreage to be donated for park purposes by the developer as part of the Blackhawk South PD. Director Vraa stated that the high water mark of 883.51was set by the consulting engineer and the normal water level of 8741. The 883.5' represented the bounce of the lake level during a 100 year storm. In reviewing the park sketch plan, he said it would be difficult to set in a trail, parking and other amenities above the 883.5 water line and stay within the park boundaries. Members questioned the meaning of the 100 year storm elevation, the controlled elevation, park boundaries, current pond elevation and the length of time the pond might be at the high water mark. The director responded that if such a high water mark happens, it would only be at the elevation for a short period of time. fie went on to say that because the elevation had been set at that mark, the Systems Plan Consultant was obligated to consider it in the plan design. Parks Director Vraa noted the additional acreage the developer has indicated he may be willing to donate, which is closer to 5 acres rather than 1's. Ile recommended the additional acreage be accepted as a gift rather than park dedication. Director Vraa said the developer was concerned for after hours in the park. Ile also expressed a desire to have a trail connection between the development and the park. The director went on to say those concerns should not be a problem and the developer would probably give the land as a gift. Advisory Parks - Minutes • September 1, 1983 Page 2 1 Chairman Martin made a motion, seconded by Kubik, that Heine Pond be accepted as park dedication and that the Commission prefers that the additional acreage be given as a gift. Staff should work out the trail connections and the trail should be placed above the high water mark. The motion was unanimously approved. LAUKKA-BECK RACE TRACK FACILITY City Planner, Dale Runkle, made the presentation. He said that the race track portion of the planned development would encompass 240 acres with approximately 210 additional acres to be for peripheral uses. The planner stated he had been directed by the Advisory Planning Commission to study land use only. The Planning Commission had listened to commentary over a two meeting period and voted unanimously in favor of the rezoning, which would allow a race track facility. Mr. Runkle went on to explain that the Planning Commission also recommended that the track be given three years to develop. If the track is not developed the zoning may change. He continued saying that park dedication requirements would be dependent upon what is ultimately developed on the property. If entirely commercial, the cash dedication should be calculated at the time of development. If there is no race track on the site there may be office, retail and multiple. housing possible for development. In answer to the question regarding people living on the race track premises, Director Vraa said there would be staff quarters for those who take care of', - the horses but no permanent year around housing. The race track people hope to be in operation by the summer of 1985. The rest of the site would be developed in a phased program after the race track is in. Park dedication would be received parcel by parcel on a permit by permit basis. There was discussion as to whether the cash dedication should be made at timed inter- vals. There was also discussion as to the value of the land at the time the building permit is issued vs the value at the time of platting. Planner Runkle commented that when the developers come in with more detailed plans the Commission should determine exact amounts to accept. Director Vraa said the cash dedication would be calculated at the time of final plat and collected with the building permit. The staff can review development of the site to make sure the plans go as specified. There was discussion by the Commission regarding park land needs should the track not develop and residential areas be proposed. After further review, commission member Kubik moved, seconded by Thurston, that 1. A cash dedication be determined at the time of platting and payable when the permit is taken out for each parcel. 2. if the race track site is not selected by the race track commission, the Parks and Recreation Commission reserves the right to review any and all other proposals. 3. The Parks and Recreation Commission would prefer to review each proposed development after the City Council gives approval, and to review each phase of development for dedication requirements. The motion passed unanimously. l Advisory Parks - Minu • September 1, 1983 Page 3 NATIONAL CHILD CARE CENTER City Planner, Runkle noted for the Commission that the developer is interested in building a child care center at the NE corner of County Road 30 and Pilot Knob Road. lie further stated that the Planning Commission has said the child care center would be a permitted use. Planner Runkle said the location will be on the east half of a large lot and the developer will be in for a lot split at the September APC meeting making them eligible for park dedication. Commission member Thurston moved, seconded by Alt, to recommend a cash dedi- cation for the lot. The motion was unanimously approved. A.J. ADDITION Planner Runkle showed the location of the proposed addition as a one acre lot in the Country Home Heights Addition. The proposal is to divide the acre into three lots. The Planning Commission recommended denial citing safety and access problems.However, Planner Runkle noted that if the City Council approves.the City could get cash dedication for the three lots. On a motion by Carroll, seconded by Nasin, the Commission recommended the City accept cash dedication for multiple lot use if approved by the City Council. The motion passed unanimously. BEAU D'RUE DRIVE Planner Runkle reviewed the history of the site noting there are two build- ings already in existence and the developers wish to delineate four lots in order to construct two additional buildings at some future time. Once platted the developer may sell on a lot by lot basis. Commission member Bertz moved and Carroll seconded to accept a cash dedication for lots 1 and 4. The motion carried unanimously. OLD BUSINESS SYSTEMS PLAN STUDY Parks Director Vraa requested the Commission members review the system plan study for any changes or corrections before the plan is sent to the City Council in draft stage. Commission members discussed the advisability of tieing cost figures to each revenue source in the Funding and Phasing section of the plan. The Commission decided that appropriate phrasing would state the $6 million cost would be made up from bonding, grants and other revenue sources. Chairman Martin also noted that the word "estimated" cost should be included in the report. Commission members did not favor ending the report on the cost factor. Parks Director Vraa said there could be more information in this section of the study. Commission member Kubik asked if an executive summary could be made available for the systems plan. Director Vraa said he would discuss _. the request with Tim Erkkila, Plans Consultant. Chairman Martin expressed the hope that all Planning Commission and Parks and Recreation Commission Advisory Parks - Minue • September 1, 1983 Page 4 members would personally help to explain and inform the public about a bond issue when the time came. Commission member Kubik felt there should also be a marketable presentation utilizing the overhead and slides. When asked about the possibility of having colored pictures in the systems plan, Director Vraa said they probably would be cost prohibitive. Chairman Martin asked that maps be four times larger and folded into the plan as they are not readable on the 8!" by 11'. Parks Director Vraa said 50 copies of the plan would be printed for distribution to the City Council, the Planning Commission, the Park and Recreation Commission, City Hall, the Library and a few for public use. The Commission decided that each member would be assigned a section of the park plan for a detailed review. The review is to be completed by Monday, September 12. Any questions or problem areas are to be highlighted. Chairman Martin moved and George Kubik seconded the motion to accept the Parks System Plan, as amended, and to recommend its approval by the City Council. NEW BUSINESS WOODHAVEN PARK Parks Director Vraa explained that additional money would be needed to construct a permanent hockey rink and to shift the lighting location than was originally anticipated. He stated that $3,650.00 is needed i* from the park fund to complete the project. He went on to explain the increase in cost and a change in the scope of the project resulted in the increases. Chairman Martin and Commission member Kubik asked if sand could be mixed in the base so it could be used for volleyball in the summer. Director Vraa said he would indeed consider that possibility, but the volleyball court would not be a true sand court associated with volley- ball as that would not provide an acceptable base for the hockey rink. Coranission member Carroll moved, seconded by Bertz, that the expenditure of $3,650 be authorized as requested. The motion was approved. OTHER BUSINESS/REPORTS COACHN1AN PARK Director Vraa noted that the last park parcel has been received for this park. COMPOST A memo on compost was included in the packet. Chairman Martin asked if compost could be stored on an other than authorized location until the odor disappated. Director Vraa advised such a plan was not allowable. Advisory Parks - Mints • September 1, 1983 Page 5 APPLE VALLEY PARK COMUMISSION AND PARKS TOUR There will be a joint meeting with the Apple Valley Parks and Recreation Committee to tour Lebanon Hills Regional Park to be followed by a social and meeting at the Valleyview Golf Course. Parks Director Vraa was directed to complete arrangements with Apple Valley. Director Vraa also stated he had four parks in Apple Valley and two to four.in Burnsville he would like to have the commission tour. Commission members indicated a preference for 8:30 A.M., Saturday, October 15. ANNUAL PICNIC Director Vraa reminded the Commission that Friday, September 9 is the annual picnic at Blackhawk Park for those who can attend. L.A.W.C.O.N. STATUS - FISH LAKE PARK Director Vraa provided a hand out of the L.A.W.C.O.N. status for 'Fish Lake Park. Director Vraa stated there are more hurdles to go but that the possibilities are good for Eagan to receive a grant. On a motion by Thurston, seconded by Carroll, the meeting was adjourned at 9:32 P.ld. / Advisory Parks and Recreation Commission Secretary k t9.i MINUTES OF A REGULAR MEETING OF THE ADVISORY PARAS AND RECREATION CONNISSION EAGNN, MINNESOTA AUGUST 4, 1983 The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Members present were Martin, Jackson, Masin, McNeely, Bertz, Thurston, Fedde. Absent were Carroll, Alt, and Kubik. Also present were the Director of Parks and Recreation, Ken Vraa and Planning Consultant, Tim Erkkila. INTRODUCTION OF NEW COMMISSION MEMBERS Chairman Martin introduced members of the Advisory Commission to the two newly appointed members. Martin indicated that he was pleased to have the two new members appointed to the Commission and that he hoped they would find the experience fulfilling. He indicated that the Commission has been deeply involved in the Parks System Plan Study which has been a rewar&''and ex- perience for the Commission and an accomplishment for the City. AGENDA Commission member MoNeely moved and seconded by Fedde to approve the agenda as presented. All members approved unanimously. MINUTES It was pointed out that in the minutes for July 7th regarding Lexington Place, that the motion omitted the recommendation to install a trail along Lexington Avenue. After discussion by the Advisory Commission of the motion made at the July meeting, there was a motion by Martin, seconded by Thurston to the City Council that a bituminous trailway along Lexington Avenue be required ,of the Lexington Place development as originally proposed in the preliminary Wlat. All members approved. After further review of the minutes, on a vbotion by McNeely, seconded by Fedde with all members in favor of the minutes of July 7, 1983 were approved. DEVELOPMENT PROPOSALS The Commission reviewed the proposed preliminary plat from Tri Land Company for Sunset 3rd Addition. The Director of Parks and Recreation indicated that this would create an additional 6 single family lots plus the platting of an existing home. The director reviewed other aspects of the preliminary plat, and in response to a question from Chairman Martin regarding a trail to the nearest park at Schwanz Lake, the director indicated that it would not be possible because of existing family homes. The alternative would be to go down Golden Meadow Road to Dodd and then to the park area. On a motion by Fedde, seconded by Thurston, with all members approving a recommendation to the City Council that a cash dedication be accepted for the newly created lots at time of platting. Minutes - August 4, 10 • PHEASANT KNOLL CONDOMINlU114S The Director of Parks and Recreation reviewed the proposed Pheasant Knoll Condominium development indicating that this item had not yet been before the Advisory Planning Commission. He indicated that the developer has re- viewed this preliminary with the staff. Review by the Advisory Commission at this time seems appropriate because there is potential for park dedication. The Director of Parks and Recreation stated the development includes approxi- mately 13 acres which included approximately 10 acres of proposed park land dedication via the Blackhawk South Planned Unit Development. The ten acre park.would encompass the majority of Heine Pond with access to County Road 30. The Director of Parks and Recreation continued saying that in the discussion with the developer, that additional park land beyond the 10 acre dedication may be sought as indicated in the Systems Plan Study. The director indicated that the developer found this agreeable and would be willing to make such additional dedication or gift to the City. Chairman Martin questioned the pond elevation indicating as he recalled there was discussion regarding the N.O.H.W. and the impact to the park. The Director of Parks and Recreation was asked to review this and bring this information back to the Commission at the September meeting. There was no additional questions regarding the proposed plat. Commission action was deferred until the September meeting following the Advisory Planning Commission's review of the proposed plat. OLD BUSINESS SURREY GARDENS: The Director of Parks and Recreation reviewed the Surrey Gardens proposed development as was previously presented at the May meeting.�- The Director of Parks and Recreation indicated that the Advisory Commission had made a recommendation for a cash dedication based on the number of units and for a bituminous trail along Yankee Doodle Road. He went on to explain the developer, Mr. Dan Gustafson was present to discuss with the Advisory Commission a past agreement which had been entered into with the City at the time of the Surrey Heights development. The director stated the Surrey Heights development goes back to 1971, and consisted of approximately 40 acres. The apartment units were included as part of the development planned Oat that time. The director indicated that during the Surrey Heights phased development, which consisted of 1S6 units, the developer had prepaid the parks dedication on the townhouse units at $40.00 per unit. The prepayment was made in advance because park dedication fees were to advance from $40.00 to $100.00 per unit. At that time developers were allowed to prepay on the remaining units. The director indicated however, that there was no prepayment of the park dedication fees for the apartment units. The director asked Mr. Gustafson to elaborate on the history of the development and provide additional details to the Advisory Commission in regards to the parks dedica- tion fee. Mr. Gustafson stated that he had purchased the remaining parcel for the apartment units from Gold Medallion Corporation, of which Dir. Gustafson was once the head of the realty division which developed Surrey Heights. lie stated that although he, staff and the City Attorney could not find the agreement for. the Surrey Heights development, it was his under- standing that an agreement contained a provision for the payment of $75.00 per unit parks dedication fee for the apartments. lie stated that this development agreement can no longer be found even though lie feels that this agreement did exist. He said he was not here to ask the Commission to abide !t49 Minutes - August 4, 1983 by the $75.00 per unit fee, but perhaps to negotiate a fee which would be agreeable to the Advisory Commission. In response to a question from Mr. Martin, Mr. Gustafson indicated that the prepayment of the townhouse units was made because the City was increasing its dedication fees from $40.00 to $100.00. He said the City had advised him of this increase and if they wished to pay the dedication fee in advance that this would be agreeable. He indicated that the developer did not wish to prepay the -cash dedication re- quirement on the apartment units because of the slow economy during this time period. There was a number of questions by the Advisory Commission to Mr. Gustafson regarding the platting and phasing of Surrey Heights, ownership, etc. Chair- man Martin indicated that he did not think it would be fair or wise to give the developer a $75.00 per unit parks dedication fee in absence of a document to that effect as this would not be fair to the park system with . todays cost. This would amount to a reduction of park dedication fees which are normally due at time of final plat.' Mr. Martin continued saying, that if the development agreement were to show that $75.00 had been agreed upon, the matter would be different by the fact that the dedication fees are payable at time of final platting. Mr. Gustafson indicated again that City staff have been most cooperative in trying to find the agreement, but it cannot be found.. He continued saying that he did not want to try to mis- lead the Advisory Commission by saying that this was a P.U.D. agreement but that there was a agreement for the development of the Surrey Gardens/Surrey Heights area. He indicated that in the absence of that agreement that he would ask that the Commission review the issue to establish a cash dedication' - fee. Commission member Bertz questioned why the cash dedication for the townhouse units were prepaid to avoid the increase to $100.00, if the Gold Medallion Corporation had'. an agreement which established fees at a set amount? Why prepay? Chairman Martin said that if he understood the question correctly is that the point is "that if there was an agreement for dedication why prepay to avoid an increase." There was additional discussion regarding the time period and circumstances surrounding development in the early 1970's. Mr. Gustafson indicated that it was during this time frame which policy and `•development were being developed simultaneously. Chairman Martin said that s`_he question remains, for the commission to resolve this with a compromise, at the rate currently in effect, or agree to the $75.00 per unit dedication charge. Commission member Thurston said if there is an agreement that the City should stick to it if the agreement can be found. She said that the City should set the existing cash dedication with the provisal for a refund if the agreement is found. After discussion, on a motion by Thurston, seconded by Fedde, the recommendation is to accept a cash dedication at the time of final plat based on an existing cash dedication requirements and that the City offer a refund to the development based on the $75.00 per dedication requirement should the agreement later be found. Systems Plan Consultant, Tim ErRkila reviewed the section of the study entitled "Funding and Implementation." He distributed copies of the draft to members of the Commission and briefly reviewed the section, Development Cycles and Overall Development of the Park System. He reiterated that the development framework or C.I.P. was developed with a projection to 1990 or 37,000 projected population. Development cycles may be stretched out or condensed depending upon rate of growth, he said. Mr. Erkkila reviewed the -3- Minutes - August 4, 1910 • first segment of the section: Definitions, Capital Improvement Guide, Policies, and Park Development Summary by Development Cycle. Mr. Erkkila stopped frequently to answer questions and note clarifications by the Advisory Commission. lle indicated that the five development categories amounted to approximately 6 million dollars. He stated that the bulk of these funds were needed for site preparation because of the result of the topography in many of the neighborhood park areas. He stated that he wished to be cautious in the use of this number because there are many variables that can affect it; inflation, unit cost variables. lie stated however that he thought this was a conservative number,taking theconservative approach to parks development the Commission and City Council have expressed. He then went on to review the funding sources which included intergovern- mental revenues and parks dedication. In reference to the chart in J 15, he stated that for purposes of computation, park dedication have been calculated in terms of gross cash contributions, by housing units even if land is to be accepted. Land is then deducted to determine estimated cash income from the time period of 1983 to 1985 and 1986 to 1990. The sum total of this would be approximately $477,000., Chairman Martin questioned whether this was conservative and how he derived the number of units which this was based on. Mr. Erkkila stated that the rate of development and the type of development was based on figures within the City's Comprehensive Guide Plan. He stated that this number may be somewhat conservative and pointed out that he had used 543 developed units of single family between 1983 and 1985. He continued saying that he is aware that the number of single family units to date in 1983 exceeds 300 and therefore this cash dedication may be somewhat conservative. He cautioned however that you would not want to project the entire 1983 to 1990 time frame for a single family construction on a very successful 6 or 7 month time period. Chair- man Martin indicated that he would like the systems plan consultant to re- view the number and type.of housing units with the City Planner to see if there has been a rethinking in terms of the number, types and rate of develop- ment. Chairman Martin stated that he was surprised that the parks cash contributions would not amount to more. Mr. Erkkila continued by saying that the entire parks dedication plus other !funds that might be contributed from intergovernmental would still be short 0-faf the necessary funds to do most of the projects identified in the first Jdevelopment cycle. He went on to say that this shortfall would be even greater if the higher priority items such as playground equipment were included during the first cycle, further enlarging the shortfall. Members of the Commission had numerous questions regarding affected land and cash contribu- tions and the acceptance and timing thereof. Mr. Erkkila and the Director of Parks and Recreation indicated that there currently exists a shortage in most facilities and that planning and construction detailing will require at least two years before most facilities could be provided. Mr. Erkkila then reviewed the section entitled "Municipal Bonds Financing." He reviewed the City's total bonded indebtedness, bond rating, tax rates and tax rate comparisons with other communities. In summation the City would be in good position for bond financing based on this information. Ile went on saying he added a sheet entitled the "Magnitude of the Undertaking" which shows total projected park cost through the 1990 planning framework. This totaled approximately 8 million dollars in parks acquisition, dedication and development. Of this 8 million, almost one and three quarters million would be by land dedication, 5.4 through development and other expenses .6 million by acquisition by purchase. Funding would be approximately 2 million dollars -4- Minutes - August 4, 1983 from dedication which would encompass both land and cash. Remaining amount would have to come from bonding, grants, revenue sharing and other sources. There were comments by the Advisory Commission concerning the size of what would have to be financed for development. Chairman Martin indicated that the only alternative would be to pare down or revise the Systems Plan Study which he felt would not be the correct course of action; revision to the development cycles or changes in the standards which also would not be appropriate. Following discussion of the material present, Mr. Erkkila said, the next step would be to submit this to the City Council at a joint meeting for further reviewal by the Council and Commission. It was agreed that the information was complete and the funding and implementation section should be discussed with the City Council. A joint 'meeting was requested with notification to the Advisory Commission members when that date has been established. It was agreed that Mr. Erkkila, the City Administrator and the Director of Parks and Recreation would meet to review the agenda for that meeting to ensure that a complete agenda would be prepared. Mr: Erkkila stated that once this section had been completed, the system draft would be ready for action and ready for a public hearing, then adoption. OTHER BUSINESS/REPORTS The Director of Parks and Recreation reviewed several items under "Other Business and Reports" for the Advisory Commission for informational purposes. He stated that the fiscal 1984 L.A.W.C.O.N. grant application for Fish Lake Park had been submitted. The application was for a total of $64,000 which approximately 50% would be sought from L.A.W.C.O.N. The director indicated that distribution to residents of flyers seeking suggestions for "Park Names" was nearly ready. Fie stated that three volun- teer groups had been contacted and have indicated their willingness to dis- tribute flyers during the month of August. Commission member Bertz questioned if it was the intent of the Advisory Commission to rename parks, which might cause confusion. The Director of Parks and Recreation indicated that the intent was that many of the parks have never been officially named and that ,the process of officially naming included the contacting of residents near parks to solicit their suggestions. He indicated that it was not the intent to rename all of the parks, stating that several parks would probably not change. However, other park areas which have been simply identified might bare reviewing before the official name designation. The director indicated that the Parks and Recreation Department is cooperating with Comsery Corporation in the construction of a softball field at their corporate headquarters. No dollars are being expanded by the City on this facility other than the utilization of City staff to prepare the infield material. The director indicated that he had reached an agreement with the Comsery Corporation for doing this work under the understanding that the City will be able to utilize this facility for its purposes. Ile indicated that the facility should be ready for full use in 1985. J The Director of its preference Parks and Recreation asked for reviewing recreational the Advisory Commission to indicate facilities in other communities. lie stated that the Commission had previously indicated in its goals and suggestions that it wished to visit major facilities as well as other communities' parks. -5- Minutes - August 4, 1983 Commission members indicated that at this time they would like to review neighborhood park facilities in adjacent communities and that major facili- ties might be deferred until later in the year. The Director of Parks and Recreation was asked to compile a list of potential park sites at the September Commission meeting. A date and time would be set to review those park sites at that meeting. The Director of Parks and Recreation then reviewed the proposed race track facility with the Commission indicating that this would appear on the September agenda for review and comment by the Commission. He suggested if members were interested in further information that they might wish to attend the Planning Commission meeting in Augusta He stated that he had received a phone call that afternoon from an official of the State Planning Agency regarding the Rahn Park grant application, stating that the grant has now been approved by all reviewing agencies. He stated that contract documents would be forthcoming, indicating the final dollar amount allocated for Rahn Park would then be known. The director indicated that once a contract had been signed he would be making a recommenda- tion regarding plan detailing', construction, etc. The Commission then discussed the annual Parks and Recreation Commission's picnic tentatively set for September 9. ADJOURNMENT There being no other business to be considered at this time on a motion by McNeely, seconded by Thurston, the meeting was adjourned at 10:45 P.M. K. V. Date d: Advisory Parks $ Recreation Commission Secretary J J /bp M 0 0 MINI]TES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION CO3I]NIISSION EAGAN, MINNESOTA July 7, 1983 The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Members present were Martin, Masin, Fedde, Kubik, Alt, McNeely, and Carroll. Carolyn Thurston was absent. Also present were Ken Vraa, Director of Parks and Recreation and Administra- tive Intern, Liz Witt. Systems Plan Consultant Tim F.rkkila was present to review the preliminary development summary. Barb Schmidt, Bob Rosene and Brad Lemberg gave an informational presentation on current plans for Lebanon [fills Regional Park. AGENDA Commission member Carroll moved and Masin seconded to approve the agenda as presented. The motion carried unanimously. MINUTES On a motion by Alt, seconded by Kubik, the minutes of June 2, 1983 were approved. DEVELOPMENT PLAINS - LEBANON HILLS PARK Barb Schmidt, Dakota County Parks Department, commented that a $1,250,000 grant had been approved by the Met Council. The grant will be used for three projects: Sacajawea, Schultz Lake and a recreational vehicle camp- ground across from the zoo. Bob Rosene, Engineering Consultant, reviewed the plans for Schultz Lake. lie described Schultz Lake as an llh acre lake which will have depths of up to 16' after dredging. A swimming beach will be made with access off Cliff Road. There will be a control building at the entrance. The parking lot will take up to 100 cars. He predicts that the beach can serve up to 900 people with 450 an average figure. The beach will have new, clean sand and will measure approximately 50' x 450'. An earth sheltered beach building will be constructed. The building will also house showers, a mechanical room and a concession stand. There will be a picnic area in the woods by the beach and a field game area as well. Mr. Rosene said there will be clean water at all times with intake and outlet valves in place for circulation. Barb Schmidt commented that the usuage will be controlled by the number of parking spots made available. The Parks Department wishes to observe how many can be accommodated before additional parking is considered. Brad Lemberg, Engineering Consultant, discussed plans for the former Camp Sacajawea and the RV campground. lie said the present lodge at Camp Sacajawea will be available for organized grouns. This may expand to other groups later. There will be a looped road access to the camn with a link road to the camping area. A toilet -shower shelter will be built in the camping area. An addition will be put on the original lodge and will include toilets, showers, chaperone quarters and a mechanical room. Advisory Parks Com�sion - Minutes • July 7,'1983 Page 2 The RV campground will have 62 parking spaces equipped with water, sewer and electrical hook-ups. There will be one building housing toilets, showers, laundry and a small retail space where staples would be avail- able. If there are monies available there would be an entrance building with shower/toilet facilities. Mr. Rosene stated that the bid for the park development will be let in seven parts: I. Road grading and surfacing. 7.. Dredge and grade the beach. 3. Sink wells for the beach, lodge, and RV area. 4. Install water and sewer utilities. S. Electrical utilities for the RV area and parking lot lighting. 6. Construct the buildings, and 7. Landscaping The first two items are to be let July 12 with the award on July 19. Con- struction should be done by fall and the park operational by next summer. Commission member Kubik commented that McDonough Lake was good for fishing and asked about plans for fishing docks. Mr. Rosene said that Stage II of the plans call for kids fishing docks at McDonough Lake. Barb Schmidt said the horse and biking trails in the area might be rerouted. Comnission member Kubik also asked about back packing and canoe portaging. Mrs. Schmidt handed out brochures on that topic to each commission member. She noted that there will ultimately be 2,000 acres in the park. There will be more - fishing, more camping, horse trails, cross country ski trails and perhaps a nature center. The park has more security now and more familiies are using it as it was intended to be used. Mr. Rosene said the County intends to eliminate swimming at Holland Lake and keep it as a fishing lake. Director Vraa and Barb Schmidt will coordinate a visit to the park site this fall for the Parks and Recreation Commission. DEVELOPMENT PROPOSALS A) Knob HIII Office Site Parks and Recreation Director Vraa stated that this proposal is a revised preliminary plat. As such it is subject to the Commercial/Industrial park dedication requirements. There are approximately 12.9 acres of commercial/ industrial land involved. On a motion by Martin, seconded by Masin, the Commission recommended that cash dedication be accepted from Knob Hill Office Site. The motion carried unanimously. B) Lexington Place - U.S. Homes Parks and Recreation Director Vraa stated that this proposal is a pre- liminary plat revision. The developers plan to reduce the number of units ='I by 72 through the elimination of many of the one -bedroom condo units. Director jl Vraa noted the original recommendation was cash dedication by unit and a trail. Director Vraa said the developers are proposing a tot lot, swimming pool and/or tennis courts for the project. When asked about the history of receiving cash dedication by unit, Director Vraa said the original thinking Advisory Parks Con4ion - Minutes • July 7, 1983 Page 3 was - the more units, the more people, and the more park land needed. There was some discussion about the amenities being proposed and commission member Ilasin said the developers should take care of them, particularly the tot lots. The commission members felt they should encourage amenities such as a pool but not make it a requirement. Carroll moved and Masin seconded that the park commission accept cash for Lexington Place project, recommend a tot lot and a trail connection to the easterly edge of the southerly quadrant for future trail connection; subject to staff recommendation. The commission also moved to encourage consideration of a swimming pool and/or tennis courts by the developer. The motion passed unanimously. C) Sun Cliff Addition Parks and Recreation Director Vraa reviewed the proposal for the commission. He stated that Sun Cliff Addition is part of Fagan Hills West Planned Development. Meadowlands was the first completed development in this P.D. The City received dedication in the High Line Trail.corridor to satisfy the requirement for park land. However, there is a half acre exception within the High Line corridor which had been reserved for possible street crossing. There will no longer be the possibility of a street crossing so that land should be deeded to the City. He also indicated that the deed for a second exception involved with the taking of I -35E was in the process of being turned over to the City attorney. Director Vraa noted a problem with four lot lines north of the High Line h corridor as the trail swings to avoid a pond. These lot lines will have to be adjusted to conform to the trail and existing City park property. The Director continued saying the P.U.D. agreement for Eagan Hills West calls for 13.5 acres of neighborhood park land and with the approved platting of Sun Cliff, the City would receive approximately 12.5 acres, a reduction of approximately one (1) acre. Staff and system plan consultant have reviewed the park land dedication and feel that the reduction of one acre will not present any major problem for future development. The Director stated however, that the issue of how to make up the park land shortage should be addressed. Ile went on to say that a trail had previously been proposed to be dedicated and, under this development scheme, did not appear to be needed. This trail was to he given .86 acres credit. The Director indicated that there may be future reduction in other proposed park land in the P.D. Attorney Dave Sellergren, representing the developer, was prepared to discuss the above matters with the Parks Commission. Ile said there would be no problems with adjustment of lot lines north of the trail as the cul-de-sac alignment can be moved. Mr. Sellergren observed that the development has changed from townhouses to single family dwellings. lie has also had discussions with the City Planner regarding the location or _.•� necessity of the trail for Sun Cliff Addition. Mr. Sellergren stated J{ that any shortages in park dedication will be made up in cash. lie continued saying that the entire park land dedication as shown can be made early with approval of Sun Cliff even though Phase I of the develop- ment constitutes less than a quarter of the development. Chairman Martin Advisory Parks Co ion - Minutes • July 7, 1933 Page 4 stated that the Commission is concerned when there is a reduction of neigh- borhood park land. He did not want to see shortages made up in other, less desirable land parcels and agreed that a cash dedication would be acceptable. Mr. Martin asked when the early dedication for the park would be made. It was stated that the park land could be given to the City at the time of platting of the first phase. There was discussion about plantings to screen the trail from the houses located off of the proposed Bear Path Road. Chairman Martin suggested the trail be constructed so that potential buyers know of its existence. After there were several questions regarding the land dedication, high line trail, drainage, and once proposed internal trail. After additional discussion, Chairman Martin moved and Carroll seconded to recommend the City accept the park land dedication of 12.5 acres as proposed; there should be provision to address potential drainage problem south of Sun Cliff Road; the dedication of the neighborhood park take place with the platting of Phase I of Sun Cliff Addition; a cash dedication for park land shortages be made; remaining land within the High Line Trail be deeded to the City; berming and plantings should be made along the 50' trail access. The motion passed unanimously. OLD BUSINESS A) System Plan Study Parks and Recreation Director Vraa and System Plan Consultant, Tim Erkkila, have been working on the park site development costs by cyclical' - periods. The costs were placed in five planning cycles as it takes more than one year to complete most steps. Director Vraa set guidelines for determining the phasing of development for parks. These guidelines are: (1) Park service areas identified in the systems plan study as rank- ing immediate acquisition or development needs are to be ranked in the first two development cycles. (2) Scheduable facilities - softball, baseball, soccer, etc. have been given high priority. (3) Play equipment installation, when not part of major site and grading improvements are ranked high, within the first three planning cycles. (4) The natural sequence of events must follow: Acquisition - grading and site improvement - athletic improvements and optional park facilities. (5) Removals at neighborhood parks are to be proceeded by installation of replacement facilities. (6) At least one community picnic area, should be included in the' first cycle. (7) Park development, contingent on future dedication which is not forecasted to occur within the next two to three years, has been shifted to the last cycle in totality. Plan Consultant Erkkila explained how they arrived at the costs which were done for each park, by category, based upon current prices. There were eight categories, with sub -division under each which were used for cost Advisory Parks Cori sion - Minutes • July 7, 1933 Page 5 estimating. They made the determination that there will be play equipment in every neighborhood park at 415;000 per module. In the mini -parks a half module, or $7,500, would be needed. Each double tennis court will cost $25,000. A new hockey rink will cost $16,000. Signs, garbage cans, benches, etc. will cost $1,000 per park. Grading is a very costly procedure and will vary with each park site. These costs were based on grading estimates. Building costs were programmed at varying links by structure. Picnic shelter costs were estimated at $3,000-$5,000 while a warming shelter was estimated at $12,000, toliet facilities costs 440,000. A new concrete building of 900 square feet will cost $72,000 and the cost to rehabilitate a building such as at Donnywood will cost approximately $20,000. Mr. Erkkila said he has programmed security lighting at all park sites, with lights at all hockey rinks and two fields at Northview. Chairman Martin and Commission member Carroll stated they would like to see all of the thinking incorporated in the above figures to be included as working papers with the Master Park Plan. Mr. Erkkila noted that all of the documentation will serve as a basis for the Capital Improvements Plan. Thirty-seven sites are included in this review and that figure does not include all of Eagan's sites. The remaining ones will be con- sidered at a later time. Plan Consultant Erkkila distributed a park facilities estimate for Eagan's park system. In addition to costs of proposed facilities he noted which ar' sites would have a park building. Mr. Erkkila summarized costs by acquisition, site preparation, equipment/athletics, buildings/shelters, lights/utilitities, roads/trails/parking, miscellaneous landscaping, planning/design/engineering and contingency. Plan consultant Erkkila said that once the Advisory Parks and Recreation Commission approves the Park Site Development then the Capital Improvement Plan can be developed. He felt the Commission should provide direction on proposed buildings and play equipment as well as the contingency per- centage. Commission members discussed these issues and came to a general agreement that the play equipment module as proposed was the preferred one. The Commission favored the concrete block building rather than one of wood construction. The Commission agreed that the figure of $6 million should be the total cost thus allowing for an increase in the contingency percent and sturdier buildings. The Commission suggested that Plan Consultant Erkkila and Director Vraa review cycles 4 and 5 to see if some activities can be shifted in order to spread the cycle costs out more evenly and to give the older areas more consideration regarding develop- ment. B) DeBoer Park Director Vraa displayed a concept plan for DeBoer Park which included the Duckwood Trail acreage recently agreed to he given as park land. The site would have a trail system which would include a pedestri?n bridge to the island. On another island would be an open field. There could be a slalom type course on the hill for skate boarding or a BPO: path. There can also be skating to make DeBocr Park a complete neighborhood park. Advisory Parks Co ion - Minutes .July 7, 1983 Page 6 Director Vraa says they are looking at ways to alert residents to the existence of a park as it is hard.to see from Lexington Avenue. He 1 also plans to review the concept plans with Eagan Heights Commercial jJ Park. No Commission action was necessary for DeBoer Park, but members agreed the scheme was well done. C) Park Names Commission member Carroll submitted the sub -committee's report on park names to the Commission. The committee put together several names for each park to be named. Flyers will be prepared and distributed to the park neighborhoods. Comments, additional suggestions and name preference will be requested. The Commission will give the neighborhood input full consideration when making final determination of park names. Commission member Carroll felt some explanation should be included with the suggestions as to how the names came to be. Director Vraa said the City summer staff or boy scouts might help distribute the flyers to the homes. He commented that response might be a problem. NEW BUSINESS Northview Athletic Field - Fence Proposal Parks and Recreation Director Vraa stated that the temporary fences at Northview Park are deteriorating rapidly. fie proposed that the City spend $6,000 and seek a matching $6,000 from the ball players associations in order to get permanent fencing. Director Vraa feels this arrangement c would be in keeping with the matching gifts policy adopted in 1981. He did remind the commission that the proposal has not been reviewed by the entire league leadership committee or all the team managers. The commission reacted favorably to the proposal asking Director Vraa to contact the teams with the matching monies proposal and report back to the commission at the August meeting. Proposed Bicycle Route Director Vraa identified the bike route to be completed this year as in- cluding segments on Rahn Road, Beau D'Rue and Johnny Cake Ridge. These trails will serve as connector links from the Cedar Avenue bridge to Bloomington as well as to the Zoo in Apple Valley. These segments will be along the roadway. Commission member Kubik said such bike routes are really not safe. Director Vraa said the trail routes need signage, acting as reassurance to bike riders. In response to a question, he indicated the signs must be on separate posts. There was some discussion as to what to call those segments along the roadway to differentiate them from the regular trails. The Director explained the trails classification and nomenclature. Chairman Martin said the City had no alternate to bike route designation and said that if they appear to be a problem the commission will have to deal with it. fie felt the routes should be reviewed after they have been in use for a time. Director Vraa says these segments along the roadway can be identified in the bike pamphlet soon-to-be prepared. Member Alt stated she supports the concept, indicating the signage will improve the trails system. Commission member Carroll said there could he information signs indicating where the on -road segments begin and end. On a motion by Chairman Martin, seconded by Kubik, the commission accepted Director Vrna's recommendation and will review the routes after they have been in use for six months. The motion Advisory Parks ComSion - Minutes • July 7, 1933 Page 7 ^� passed unanimously. Lawcon Grant Director Vraa studied the various park parcels that might he eligible for a Lawcon Grant and recommended that Fish Lake Park be selected. He said the grant could be submitted though ownership or a part of it is in dispute. He felt that this issue was close to being resolved. The application would be for $65,000 with a 50' match. Director Vraa felt funding prospects were good as there is almost $1 million available for the metropolitan area and developing communities get half of that. Water access plans have been acted upon with support. Chairman Martin moved, Masin seconded and the commission voted to approve the Lawcon Grant application and resolution for Fish Lake Park. OTHER Director Vraa said the wood floor at the Woodhaven shelter had caved in because of its bad condition and had to be completely replaced:. He also noted that the commission vacancies will be filled this month. Interviews will be held July 13 with appointments to be made at the July 19 Council meeting. Chairman Martin reminded commission members to give some thought to the annual picnic to be held at the end of summer. Commission member Kubik said he was very pleased with the 4th of July celebration and felt the Police Department should be commended for the fine job they did. ADJOURNMENT Chairman Martin moved and Kubik seconded the motion to adjourn at 11:40 P.M. Dated:( '6 ,,Advisory Parks f, Recreation C6=ission Secretary /bP • • MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS E RECREATION COINMISSION EAGAN, MINNESOTA June 2, 1983 The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Members present were Martin, Masin, Fedde, Thurston, Kubik, Alt and Carroll. Absent were members McNeely and Gustafson. Also present were Ken Vraa, Parks E Recreation Director and Administrative Intern, Liz Witt. City Planner, Dale Runkle, was Present to comment on development proposals. Prior to the start of the formal meeting, the commission attended a demonstration of the parks maintenance equipment. Department personnel assembled the various pieces of equipment at Northview Park and each man spoke about the particular uses. Members commented that the demonstration was excellent and most helpful in expanding commission members knowledge of park department responsibilities and accomplishments. AGENDA Additions to the agenda included Park Names under Old Business; Revised. Oakwood Heights, to Development Proposals and 'kudos" to Park Department Personnel under Other Business. On a motion by Masin, seconded by Kubik, W' the agenda was approved as amended. MINUTES Chairman Martin noted that in the minutes of May 5th under New Business - Oak Chase Park, the commission said that the park "should not be reduced to the extent requested." On a motion by Fedde, seconded by Thurston, the minutes of May 5, 1983 were approved as corrected. ' DEVELOPMENT PROPOSALS A) Duckwood Trails 2nd Addition Parks and Recreation Vraa commented that this P.U.D. was originally to consist of two buildings and townhouse units but that it has been modified to two 81 unit structures which have been relocated on the site. Director Vraa noted that parks land dedication has already been satisfied but the developer is proposing to donate approximately 8 acres. The acreage could be combined with DeBoer Park directly to the north of the development. The 8'_ acres would serve as a buffer area between Duckwood Estates and the pro- posed multiple units. Park Director Vraa said that some of the proposed land donation was high and dry and some was wet and marshy. Staff would suggest additional grading but specific usage for the park land was yet to be determined. Planning Consultant Erkkila has been directed to study the area and develop concept plans. Director Vraa also noted the possibility of getting an d additional 3i acres from the Eagan Heights Commercial Park Development which could result in a good size neighborhood park. He commented that this is one of the areas in the community which is in need of a park. A visitor, Pam Wold, asked how much area was needed for a hall field as she Advisory Parks Commission -Minutes June 2, 1983 Page 2 would like to see a ball field in that site. Director Vraa showed the system plan concept for that area and stated a small ball field would be possible. The usable area is very tight because of the lake. Visitor, Holly Bystedt asked if the City were to take cash, and not take the land could the developer do whatever he wished with the 8 acres? Director Vraa said the developer would probably incorporate the acreage into the homeowners association's common area and not develop additional units on there. Mrs. ;fold asked where and when ':a park would be located if this site was not accepted? Director Vraa explained the City has looked at two sites one near Hurley Lake, the other with a proposed elementary school location, but the timing would depend upon financing. Planner Runkle arrived at 7:30. He said he has noticed Eagan Heights Commercial that the City might be interested in the three acres mentioned earlier. Planner Runkle observed that the proposal received approval from the Planning Commission and would be on the June 21 agenda of the City Council. There were additional questions from visitors and commission members concerning trail access, size of park, park items and timing of development. Planner Runkle, in response to a question regarding grading of the proposed donation by Commission Member Alt, stated the developer can move fill into the area and grade. He commented that the developer has indicated he would also provide grading to site. On a motion by Kubik, seconded by Thurston, the Parks Commission recommended that the City accept the 8± acreage with the -condition that grading and seea- ing be worked out to staff specification if the developer uses the site for additional material. The motion carried unanimously. B) Park Cliff Addition City Planner Runkle explained the rezoning involved with the development, which would allow for a deviation from the R-1 zoning. fie stated that the remaining issue to be resolved is the trail dedication. Parks Director Vraa had discussed the trail link with Dakota County Parks. They indicated that the main trail system had been moved but it would be a good opportunity to provide a trail dedication to hook up to the trail system. Commission member Thurston said the City retain the opportunity to have the trail. In response to a question, Director Vraa said the only disadvantage in having the trail would be any additional maintenance. He stated there would be an additional cash dedication for the increased number of lots in the development. On a motion by Thurston and seconded by Fedde, the commission recommended the trail connection to Lebanon Hills Regional Park and that the City re- ceive cash dedication for the single family lots. The motion passed unani- mously. C) Sunset Second Addition City Planner Runkle reviewed the proposed Sunset Second Addition consist- ing of 12 lots directly south of Sunset First. The area will be served by Advisory Parks Commission -Minutes June 2, 1933 Page 3 Schwan: Lake Park and Wedgewood Park which is nearby. Dick Carroll moved and commission member Kubik seconded that the City accept cash dedication for the development. The motion passed unanimously. D) Robin Lane 1st Addition Planner Runkle explained that the development would consist of two apartment buildings with 112 units plus ten townhouse units on approxi- mately 9.6 acres of land. Blue Cross/Blue Shield is the proposed park within this service area. The developer will provide a tot lot if the Advisory Commission recommends one. On a motion by Kubik, seconded by Carroll, the recommendation to accept a cash dedication for the develop- ment and for the developer to provide a tot lot. Motion was approved unanimously. E) Blackhawk Acres City Planner Runkle noted that the development is approximately 5.5 acres in size and will consist of 25 townhouse units. Planner Runkle said the Planning Commission had continued the application pending more infor- mation on topography and design and input from neighbors. Commission member Carroll moved and member Alt seconded that the City accept a cash EA dedication for this development. The motion passed unanimously. I! F) Mallard Park 4th Addition - a Replat of Mallard 2nd City Planner Runkle explained that in keeping with the new Planning Commission -City Council guidelines on smaller lot sizes, the applicant was advised to obtain an R-2 zoning. As for park dedication, Director Vraa said he has been working with Willmus Family Properties to get the previous shortage in park dedication resolved. He further said that Mr. Willmus has agreed that he owes the City 2.3 acres, and has sent a letter stating that. Commission member Thurston asked if the City can negotiate a specific parcel of land to be dedicated and Director Vraa said that would he the case. The Parks Commission did not have to take any action regarding this proposal as the Planner and Parks Director were merely updating the members. G) Oakwood Heights 2nd Addition Parks and Recreation Director Vraa reviewed the development and noted that there has been a revision to the plan from what the commission had seen in May. He reviewed the trails revision as proposed. Director Vraa said he did wnat the Parks Commission to review the trail question for recommendation. Ile suggested there be a trail across park land plus some casement on private property to connect to the trail system. There is a problem with the high water mark - just exactly what will it lie. Chairman Martin wondered if the City could acquire a portion of the lots rather than an casement. The Director responded that the developer needed the land to meet the square footage requirements/or minimum lot size. Member Alt commented that the public will probably use the shoreline anyway unless Advisory Parks Commission -Minutes June 2, 1983 Page 4 the homeowner puts up a fence. Director Vraa suggested that the trail be built or graded in so that owners know at the time of purchase that a trail is there. Director Vraa said the trail easement will be shown within the ponding casement according to the developer. He said Sienna Corporation will give trail easement throughout the area even though further park dedication is not due at this time. Chairman Martin questioned the status of the large oak tree previously at waters edge. Director Vraa said the tree was now in the water and there is not a control on the lake level at this time. Members expressed concern for the water elevation and the N.O.H.W. and the impact to the park. On a motion by Kubik, seconded by Alt, the commission recommended the option of obtaining easements in lots 13 and 14 for a trail connection and for the trail to be benched in. In addition, there would be a street trail along Wilderness Run. The motion passed unanimously. OLD BUSINESS A) Easement - Oak Chase Park Director Vraa stated there had been a further exchange of letters with Mr. 8 tars. O'Brien in response to commission action at the May meeting. Mrs. O'Brien provided cost involved to relocate utilities and to construct a retaining wall. Commission member Thurston observed that as long as the;_ homeowners knew of the easement when they bought the property, the City should not become involved. Memher Masin felt the commission was not justified in losing park land when it was so hard to come by. Commission member Carroll moved and Masin seconded the recommendation that the cost of utility relocation should be handled by the utility company and the homeowner. It was further recommended that fill could he placed on park land subject to staff supervision. Commission member Kubik amended the motion to include the proviso that the parks commission will adhere to the policy that park land will not he released unless extreme hardship is demonstrated. The amended motion passed with Chairman Martin abstaining. B) Systems Plan Study - Pilot Knob Park The Parks Commission discussed in detail the concept plans A, B, C, and D for Pilot Knob Park. Commission member Kubik liked the parking provided with plan D as it could be used for softball. He did not like the thought of permanent hockey facilities in this location as too much open space would be lost. He wanted to know if the City could get dual use in the hockey rink area by putting in volleyball in the warmer months. Commission members agreed they liked a sliding area and that feature should be retained as part of any plan adopted. Director Vraa stated that the present hockey site near the school sits too high - it gets too much sun and is windy. He felt the School District would favor Plan D if a trail were put in to get to the rink. Director Vraa said the commission could combine elements of B and D so there would be a sliding hill, a tot lot and play equipment next to the open field and tennis courts, an observation deck, hockey rinks, a ball field near the school and parking. Member Kubik wanted to get input from the school district. Director Vraa will put together the preferred plan Advisory Parks Commission -Minutes June 2, 1983 Page 5 and present it to the school. Mr. Kubik offered to go along to meet with school officials. Members agreed upon the recommended plan. The Director also reviewed Capricorn Park plan, indicating that one major remaining deficiency in the system is for minor league baseball fields. lie continued to explain that an alternative would be to acquire additional park land to accommodate two additional fields. There was general dis- cussion and questions by the commission. One of the amenities to the ball field area might include a practice area where the kids could practice hitting, sliding, fielding, and pitching. Member Thurston commented this was a excellent concept and indicated agree- ment. Director Vraa said he will add both the Pilot Knob Park plan and the revised Capricorn to the capital costs involved in implementing the master park plan. A meeting will tentatively he held between the June and July meeting to review the draft of the C.I.P. C) Park Names Member Carroll reported on a meeting of the Park Names Sub -Committee. He concluded his report -saying the Director will mail to each commission member, historical information and Indian names to be considered when making suggested names for parks. Each member should give two names for each . listed park and return the list within one week of receipt of mailed infor- mation. The park names could be discussed at the special upcoming commission meeting. NEW BUSINESS Unauthorized Usage of Park land Parks Director Vraa drafted a policy statement regarding park land usage. The statement reads as follows: "The usage of City park property by adjacent t or other residential property owners for garden plots, storage sheds, wood O,' piles, dog kennels are unauthorized activities for which public parks are not to be used. These usages are outside the intent and purpose for which City parks exist, and constitutes an appropriation of park land for the private benefit of the individual. Usage of parks for individual purposes is counter to public policy and park practice. Therefore, the usage of parks in this manner is opposed by the Commission. The Director of Parks and Recreation shall prohibit further usage of City parks in this manner with the appropriate individuals." On a motion by Fedde, seconded by Kubik, the commission adopted the policy statement with revision. The motion passed unanimously. OTHER BUSINESS a) Department Intern. ,A student in landscaping will be interning in the 1 parks department. He will develop additional graphics for the trails J system, bicycle ways and assist with basic department research in- cluding the fish stocking of the lakes. • Advisory Parks Commission -Minutes June 2, 1933 Page 6 b) Budget - Parks Director Vraa noted that staff is starting to prepare the 19&1 budget. Commission members were asked to offer comments and address concerns. c) Director Vraa commented that the next round of LAI+CON grants was approaching with applications to be made in July. The director suggested three possible park sites; Fish Lake Park to develop access to the lake; Capricorn Park and Thomas Lake. Director Vraa hoped to purchase the Thomas Lake.land out of the P.U.D. and when the cash dedication actually is made the money will be given back via the grant process. Members agreed that all three park sites should be considered. d) Commission member Kubik wondered if more garden plots could be made available. Director Vraa will look into the matter. e) Chairman Martin indicated he would write letters of appreciation to the parks department personnel who participated in the equipment demonstration on behalf of the commission. f) The park gift brochures are ready and the commission discussed the appropriateness of manning a booth at the Fourth of July festival to distribute the brochure. Director Vraa will contact the July h Fourth Association to inquire about booth locations.and members are to contact Ken regarding their availability. Concern over excessive drinking at the festival was voiced. Director Vraa said the police department did crack down last year and the situation was much improved. The motion was made by Kubik and seconded by Martin to send a letter to the police department requesting their continued regulation of drinking. The motion passed: g) Applications for the vacancy on the Advisory Parks Commission will be 4` taken through early June. The City Council will probably name the new appointee at the June 21 meeting. ADJOURNMENT The meeting was adjourned at 10:15 P.M. Dated�� i /bP Advisory Parks F Recreation Commission Secretary MIN11TES OF A REGULAR �T-ETINC OF THE ADVISORY PARKS AND RECREATION CO1-TMIISSION EAG.LN, MINNES0TA MY S. 1983 The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Members present were Alt, Fedde,. Martin, Kubik, Carroll and McNeely. Commission member Dlasin had notified the commission that she would be late. Absent were members Thurston, Schumaker and Gustafson. Also present were Ken Vraa, Parks and Recreation Director and Administrative Intern, Liz Stitt. AGENDA Park Director Vraa added one item to the Other Business/Reports section of the agenda. On a motion by Fedde, seconded by Carroll, the agenda was approved as amended. MINUTES Chairman Martin noted that as part of the recommendation for the Woodhaven Addition that number 5 should read, "There shall be a landscaping bond which can be released after the test of two growing seasons for the plantings." And, regarding the Schwanz Lake area, the amount of park land will be decreased by an amount of 33,OOOt square feet. Doug McNeely moved and JoAnn Alt seconded that the minutes of April 7, 1983, he approved as corrected. The motion carried. On a motion by Carroll, seconded by McNeely, the minutes of February 8, 1953, were approved. DEVELOPMENT PROPOSALS A) Crossroads Apartments Park dedication for this development has already been covered by a planned development agreement for Pilot Knob Heights lst Addition. There is no trail connection needed as there already is a sidewalk. No action was necessary reference this development. B) Hillcrest Addition Park dedication has already been addressed for this development which is adjacent to and part of proposed Walden Heights. The Advisory Parks Commission did not have to take action on this proposal. C) Cedar Hills is a S6 acre proposal which is part of the Winkler/.Jackson planned development. Included in the planned development is the stipulation that 8 acres, will be dedicated as park when the first plat is filed. The acreage includes some highway turnback. In addition, the developers are responsible for grading. The project will be on hold until platting occurs. Commission member Carroll asked if there was to be a pond in the middle of the planned development which would he a part of the park dedication. ` Director Vraa said there will he a pond easement only. It was not necessary for the Advisory Parks Commission to take any further action at this time. Advisory Parks Contusion Minutes • May, 5, 1983 Page 2 D) Surrey Gardens Two apartment buildings are to he constructed on this site at Yankee Doodle Road and Surrey Heights Road. Director Vraa noted that the developer was under the impression that park dedication for the entire parcel was made when previous additions were constructed. Director Vraa researched the files and minutes and found no indication that the cash dedication paid would cover development of Surrey Gardens. Director Vraa feels Eagan should receive cash dedication and that it is up to the developer to prove that it has already been paid. Commission member Carroll moved and Fedde seconded, to request cash dedication for the 88 apartment units and an extension of the trail along the south side of. Yankee Doodle. The motion passed unanimously. E) Eagandale Office Park Replat for a new roadway and transportation plan. Because this is a replat the City can request commercial/industrial park dedication. Northwestern Mutual Life Insurance Company has asked a waiver of the dedication and the Advisory Planning Commission recommended the waiver to the City Council. The Advisory Parks Commission discussed the Advisory Planning Commission's recommendation and decided that the issue should have been referred to the Parks Commission as should all, park matters. Commission member Carroll moved and McNeely seconded to have the commission chairman send a letter to the Planning Commission Chairman expressing concern about this matter. The motion passed unanimously. - Parks Director Vraa mentioned that there are already six development proposals coming before the Planning Commission in May. OLD BUSINESS t Park Names: The park names sub -committee set a meeting date for Monday, May 9 at 7:00 p.m. to reach agreement on park name recommendations. Members of the sub -committee are: Carolyn Thurston, Roger Martin, Richard Carroll and Doug Mcneely. Commission Objectives: The Parks and Recreation Commission discussed several goals and objectives they would like to accomplish. One ongoing goal will be to continually update park dedication fees. The commission would also like to visit other park facilities outside Fagan as they have done in the past. Perhaps there could be a joint meeting, of neighboring commissions to view park equipment and/or to discuss joint purchase of maintenance equipment. Commission members would also like to visit special use facilities such as the Edina golf dome, tennis dome, ice arenas and the like but not until fall. They said they enjoy the visits to Fagan parks and wondered if slides were available of all City parks. Director Vraa said he does have some slides and will schedule them for review at one of the fall meetings. The entire commission expressed enthusiasm at viewing park maintenance equipment and to see some pieces in operation. Parks Director Vraa will arrange to have a display ready for the .June meeting. System Plan Study - Schwanz Lake Director Vraa noted that Schwanz Lake Park was now part of the Trapp family farm land. Ile commented that it might be -� appropriate to consider historical families and events of Eagan's history when naming parks. Director Vraa showed a concept plan for the lake area which primarily involves summer use. There will be a shelter, open field, picnic areas, a beach, central parking, a trail system and a boat launch. Advisory Parks Co ion Minutes • May 5, 1983 Page 3 Ile commented on other concept plans which had been put together for the site but were not in the portfolio. Other plans called for the acquisition of additional land some of which could be used for special facilities. Ile also wants to give winter recreation some consideration. Commission member Alt said we should acquire those parcels around the shore- line. Director Vraa said they would have to be purchased. Commission member Carroll stated that homeowners involved should be alerted to the Parks Commission's intent to buy. Director Vraa noted that there are slightly more than two acres and three homeoumers involved. Members provided other direction and preference for the plan shown. NEW BUSINESS Easement Request - Oak Chase Park Mr. f, Mrs. O'Brien wished to have a 30' x 240' easement to facilitate access to the lot immediately east of their property. Director Vraa stated that the commission could go along with the request, deny it, or suggest a change in the access point. The latter would mean the roadway would come into the park land for 40-50' before moving back on the existing easement private property. Commission member Carroll noted that the suggested alternative would bring the roadway in at an angle, a potentially hazardous condition with the obstructed view to the south. It was noted that the utilities were already there when the home was purchased so their relocation should not be a factor in the decision. Commission member Masin arrived at 8:35 p.m. Commission member Fedde felt there was no justification for the request - that the commission would be a "nice guy." Commission member Masin commented that the park is long, narrow and small and would hate to lose any of it. All commission members agreed that the park size should not be reduced. Commission member Carroll noted that the relocation of access would bring the driveway to within 50' of the tot lot, and he felt the City should not give up park land which was so difficult to obtain in the first place. Commission member Masin wanted to know why the City has had so much trouble with this park area. Parks and Recreation Director Vraa said the area was platted before the park dedication was made. More discussion about the merits or deficiencies in the alternate access followed. On a motion by Kubik, seconded by McNeely to notify the O'Briens that the request does not have merit but if there is more information to be shared the Parks and Recreation Commission would listen and consider the request. The motion passed with Chairman Martin abstaining. Leaf Composting Parks and Recreation Director Vraa reviewed the composting information and requirements needed for the program. fie then asked for direction from the commission. Chairman Martin stated he was in favor of having a composting site with a volunteer group supervising. Commission member Kubik was concerned with the supervising . . . Ile said there had to be control, perhaps a locked gate, scheduled hours of operation and limited access. When asked if there was a site selected, Director Vraa suggested `Jf that a place by the reservoir off Cliff Road was a possibility, or Patrick Eagan Park or Northview Park. Other sites should he reviewed, however, and indicated a vacated industrial site might also be suitable. Chairman Martin felt the commission should pursue a composting program but not one of such a magnitude that includes a pick-up program as depicted in other communities. It was noted that the cost to treat the leaves is not high Advisory Parks Commission Minutes • May 5, 1983 Page 4 but manpower is needed to haul and.turn the leaves. Director Vraa was directed to find out how other communities control the program, determine potential sites, find volunteer groups and come back with a program out- line for final review and commission action. OTHER RIISINF.SS/REPORTS The Rosemount Athletic Association requested use of Eagan athletic facilities. Chairman Martin suggested the letter be kept on file as justification for ball field needs in Eagan as we are having trouble meeting City requests at this time. Teen Program - 1983: Commission member McNeely reviewed last year's "work" program for teens sighting program difficulties. He thought the commission should look at a different program in 1983. Director Vraa stated there will be special activities scheduled for several Fridays such as Valley.Fair, horseback riding, water sliding and tubing. The commission approved these activities. Parks and Recreation Director Vraa had provided some additional informational pieces in the packet. He commented that playground equipment will be in- stalled in Lakeside Park this summer, something the neighborhood has wanted for three years. Unauthorized garden plots were then discussed by the commission. Director Vraa said there are 48 authorized plots available in Pilot Knob Park. He'' commented that he noted two garden plots by residents adjacent to the high - line trail east of Rahn Road. Director Vraa stated that homeowners had removed an old barbed wire fence and threw it near the bike trail. They also threw many large rocks in the same vicinity. There was discussion by the commission regarding the unauthorized use of park land with problems cited. Chairman Martin said the parks commission should direct Parks and Recreation Director Vraa to notify the homeowners that they were misusing public land, that they must discontinue usage of the area and that there is designated area for garden plots available. Director Vraa planned to write a letter to the homeowners immediately and draft a policy on park usage by residents for the June meeting. The business was concluded and Dated: �/!./�1i �?✓ ADJOURNDIENT the meeting adjourned at 9:40 P.M. Advisory Parks 4 Recreation Cormnission Secretary MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA April 7, 1983 The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Members present were Alt,-Fedde, Masin, Martin, Carroll, Kubik, and McNeely. Absent were members Thurston, Schumaker, and Gustafson. Also present were Ken Vraa, Parks and Recreation Director and Administrative Intern, Liz Witt. There were other visitors present for particular items on the agenda. AGENDA There were no changes or additions to the April 7 agenda. On a motion by Masin, seconded by Carroll, the agenda was approved. MINUTES There were no corrections for the March 3 minutes. On a motion by McNeely, seconded by Alt, the munutes of March 3, 1983 were approved. Park Director Vraa said the minutes of the special meeting of February 8 were inadvertantly left out of the packet and would be included in the May packet. DEVELOPMENT PROPOSALS A) WOODHAVE`: ADDITION Terry Stover, developer of the proposed Woodhaven Addition was present to explain his proposal. He plans to construct two 18 unit apartment buildings on a two acre site. lie noted the difficult topographic problems with the site which will necessitate a great deal of excavation and grading. Mr. Stover requested that the park commission consider granting encroachment upon existing park land so he would be able to complete the project. Mr. Stover also stated he had placed the buildings in a location which would cause the least loss of vegetation and removal of fill. He said he would like to grade the shoreline area to make it a more pleasing one and would be willing to put in a connecting pathway. Mr. Martin made note that members of the commission had met on the site on Tuesday past to review the parcel. He asked how his development would fit in with Woodhaven Park. Park and Recreation Director Vraa showed the concept sketch of the parcel and how a path could fit in. Chairman Martin said he was in favor of a path as it would enhance the park and provide access to the lake. He requested that the developer save as many trees as possible on the south end of the job site. Mr. Stover said he intended to save as many trees as he could but with 5 garages added to meet the required number of indoor park- ing spaces, the building would have to sit higher; there would be more disturbance to the terrain and a higher number of trees lost in grading. Commission member Plasin asked if it would he any problem with water run off in yr� regards to hurting the waterfowl. Director Vraa said the pond had an existing outlet and that the development should not hurt the water quality. Commission member Kubik expressed concern about the steepness of the slope and the contouring north and west of the building. lie wanted to know what means of erosion control Park Commission Minut� • April 7, 1983 Page 2 were being proposed. Mr. Stover stated he would take steps to re-establish some -:. ground cover; Park Director Vraa said the grading would have to be done to the City's satisfaction and suggested the finished grade and plantings should stand the test of two growing seasons.before it is deemed acceptable. In response to a ouestion, Director Vraa noted there would probably not be an asphalt surface path constructed, but would be either wood chip or compacted limestone. Commission member Carroll noted that the slope was too steep to put in an 8' wide trail without a retaining wall. Mr. Stover agreed with Tlr. Carroll and observed that the area where the wall would be necessary was not tob long. Chairman Martin moved and commission member Kubik seconded that the following recommendations be made regarding Woodhaven Addition: 1. That fill be allowed on the park property with minimal grade. 2. A bench be provided for a future trailway subject to staff review and approval. 3. The trail tie in with Woodhaven Trail. 4. Acceptable ground cover and/or terraceing he put in place to stabilize the soil. S. There be a landscaping bond. 6. As many hardwood trees be saved as possible. 7. Provide retaining walls, if necessary, in accordance with staff recommendations. 8. That a cash dedication be required. All members approved. Mr. Martin also recommended that the Planning Commission consider the elimination of additional garages for building "B" to allow for a manageable finished grade and to save a substantial number of trees on this ` .1 ^� parcel and the park. The motion carried unanimously. B) OAKI;OOD HEIGHTS 2nd - SCHWA1NZ LAKE ARr:A Director Vraa stated that this particular proposal had not been presented to the Planning.Commission because of a proposed change in the park land dedication from the original PD proposal. The new proposal has an internal street which decreases the amount of park land in several locations to an amount of 33,000 `square feet +, Ralph Wagner, speaking for the developer, was present and said ,,,.they proposed to build an asphalt trail which would come off Wilderness Run, dross at the low point of the internal street and connect up with the trail on the other side. Chairman Martin asked if the City would lose that 3/4 acre +. Mr. Wagner responded that Mr. Hardy would probably make it tip in some other area Director Vraa noted that Mr. Hardy's Sienna Corporation is ahead in their park dedication at this point. Chairman Martin thought the commission should recommend that dry land be maintained around that part of the lake and also put in an outlet. He noted the water is at the 881' level and the original drainage plan called for 873'. Mr. Wagner was of the opinion that 877' should be the normal level. He stated there would be a 3.1 slope to the lake. Commission member Kubik noted that the road elevation is 893' at its low point. Chairman Martin said the commission would not suggest a specific level but should voice concern about the level because of the future trail around the lake. Commission member McNeely asked if the development would raise the level of the lake. Mr. Wagner stated that part of the overall plan is to have a lift station there to resolve the lake level dilemma. After additional discussion the Director of Parks and Recreation stated the commission could give tentative approval to allow the issue to go to the Planning Commission for review and for staff to review pond and trail erection and grades. Chairman Martin made the following motion, subject Park Commission minutes April 7, 1983 • • Page 3 to future review, regarding Oakwood Heights: That the revision to the park land dedication be approved with staff working out the details to insure a lake level which will allow for a trail around the south end of the pond; that the 3/4 acre - loss be worked out with staff for cash or future land dedication; and that the asphalt trail along Wilderness Run be brought into the internal road to give access to the main part of the park;that an as- phalt trail along Wilderness Run Road be installed. The motion was seconded by commission member McNeely and was approved unanimously. C) SUNSET ADDITION Parks and Recreation Director Vraa brought the commission up to date on the proposal for Sunset Addition which is located directly west of the Saddlehorn Addition in Section 25. He stated that the proposal calls for a change in zoning to a PD so that 18 smaller lots could be created out of the 12 lots originally proposed. Chairman Martin said the commission should follow through on their 1979 recommendation which called for a cash dedication. On a motion by commission member McNeely, seconded by Carroll, that the City accept a cash dedication from Sunset Addition. The motion carried unanimously. D) h'INDTREE REPLAT - 2nd ADDITION Park Director Vraa presented the replat proposal which was a reduction in lot size to increase the number of lots from 27 to 39. Director Vraa noted that the Citv has already received its park land dedication from Windtree and that no additional dedication can be required. lie noted that the outlot A, combined with the Gopher -Eagan dedication will provide the City with a 33+ acre park. He did recommend that the commission ask to modify the development's agreement in order to get access to the park farther to the north of the current desig- nated access. He reviewed for the commission the grades of the site and comments by system plan consultant Tim Erkkila. There was discussion of the access by members who had visited the site during the fall of 1982. After additional comments by members on a motion by Carroll, seconded by McNeely, the commission voted unanimously to request the shifting of park access, subject to staff recommendation at time of future platting. PRESENTATION - LEAP COMPOSTING Don Belkengran, a representative of Turf Supply was present to present a film about leaf composting and to answer any questions commission members might have. He also provided a handout from the .Judd Ringer Corporation, sponsors of the film. There was favorable discussion after viewing the film but no action was taken. Commission member Carroll was excused at 8:30 P.M. NEW BUSINESS FIELD SCHEDULING Director Vraa stated the field scheduling, as recommended has been put into practice. At the request of the commission, it was recommended to become an established policy. On a motion by Kubik, seconded by P1asin, the field scheduling as presented would be an interim policy subject to review in October. The motion passed unanimously. Park Commission Minut� • April 7, 1983 Page 4 FEE SCHEDULE FOR NORTHVIF,W ATHLETIC FIELDS Parks and Recreation Director Vraa noted that the fee schedule for Northview Athletic fields has not been reviewed for three years. Because of changes in the administration of the leagues and installation of permanent bases requested that the fees should be revised to make them more equitable and to pay for services provided. Director Vraa said the Council would have to approve the new fees. After a review of the proposal fees and fees -of other communities, commission member McNeely moved and Fedde seconded to adopt the new fee schedule, with the recommended provision that lesser fees could be charged as determined by staff for youth groups and for those instances where a one -day event is requested. The motion passed unanimously. OLD BUSINESS COiNWISSION OBJECTIVES AND PARK NMIF.S; were held over to the May meeting. Chairman Martin was excused at 8:4S P.M. SYSTEM PLAN STUDY Systems plan consultant, Tim Erkkila and his associate, Craig Churchward, were present to review concept plans for Pilot Knob Park, Schwanz Lake and Fish Lake. Systems plan consultant Erkkila also gave an analysis and recommendation for 10 park sites. Acquisition and development, neighborhood meetings, the joint park/council meeting and implementation of the park plan were also. discussed. Neighborhood meetings are to be held on Monday, Wednesday and Thursday for the next two weeks. Systems plan consultant Erkkila said the commission member assigned to each meeting would give a brief introduction and turn the meeting over to Ken Vraa and himself. He urged members to do whatever they can to increase the turnout for the meetings. Plan consultant Erkkila said he will review definitions, standards, classifications, ponds/lakes, special facilities need, appropriateness of special facilities and priorities for spending. He will show the site plan for various sites, ranking plan tfor possible things that can he done, all on a district by district basis. Mr. Erkkila indicated that he was now working on the implementation section of the plan indicating it will revolve around ways to obtain and develop parks whether by dedication, bond issue or some other means. It will also be necessary to discuss the when, why and how of implementation. After a brief discussion Director Vraa indicated that a special meeting is tentatively set for April 26 with the City Council. The tentative agenda would include the 21 park plans, special facilities, the acquisition and development and the implementation sections of the plan. CONCEPT PLAN'S A) Fish Lake - Plan consultant Erkkila presented alternatives A, B, and C for Fish Lake. "A" would provide a boat access off the point with Outlot B (Pilot J Knob Heights 4th) designated as a parking lot. Alternative "B" has less park- ing area thus limiting the number of users at any one time but would allow for a path to the point area. Alternative "C" does not utilize Outlot B (in case the City cannot acquire it) so there is little parking and lake users would have to carry the boat to an access point. Members indicated some preference for "B". Parks Commission Minut� • April 7, 1983 Page 5 B) Pilot Knob Park - is a neighborhood park and four alternatives were Pre- sented. Alternative "A" would have a small ball field, tennis courts, play couinment, picnic area, trail linkage and an observation deck overlooking Ne swamp area. Alternative "C" shows a rearrangement of most facilities and would add a sliding hill. Both "A" and "C" show the hockey and pleasure skating rinks at Pilot Knob school as they are today. Alternative "B" would place two hockey rinks at the school and add an exercisC trail. Alternative "D" would have a good size ball field and two hockey rinks in the park area. C) Schwanz Lake would be a community park. Alternative "A" is shown as being lake oriented with parking space for 100 cars, a picnic pavilion, canoeing, fishing dock, and swimming as a possibility. Plan consultant Erkkila pointed out there is a need to acquire an additional 2.3 acres here. Alternative "B" is similar to "A" but would have a two -road entrance, a major pavilion, no swimming beach and the parking would be spread over the site for closer access. Mr. Erkkila suggested that an additional 4.4 acre piece be acquired to put in a driving range or BMX course as a couple of possibilities. Alternative "C" is not lake oriented. It has a ball field, two shelters, a bandstand. Perhaps an additionally acquired 3.8 acres could be the site for an interpretive center. ANALYSIS AND RECOMMENDATIONS - 10 PARK SITES Systems plan consultant Erkkila presented the background, issues and analysis of and recommendation for the following park sites: Carlson Lake, Lexington, Well Site, Highview, Oak Chase, Evergreen, Woodhaven, Heine Pond, Carnelian, s Peridot Path, and Donnywood. There was brief discussion about some of the park sites; it was suggested that the walkway be extended in Carlson Lake Park; if Woodhaven has two hockey rinks there might be need for more parking; the high water level shown at Heine Pond may not now be accurate. Director Vraa will research the water level requirements at Heine Pond. Mr. Erkkila suggested the pond might make a good special facility - a stocking pond. Plan consultant Erkkila noted that an additional 9 acres + should be acquired in the Donnywood area in order to better utilize the lake. Much discussion generated concerning Carnelian Park. Commission member Masin had written Director Vraa of her concern regarding hockey rink usage, the tot - lot location, the parking lot location, the possibility of a basketball court, and activities for older children and adults. Plan consultant Erkkila said the playground could be buffered through use of screening, berming or a fence. The playground is 80' away from Blackhawk Road and the equipment is in a pit - like area. Commission member Kubik suggested the hard court be switched with the tot -lot. Mr. Erkkila suggested the biggest question is whether or not to remove the hockey rink. Park Director Vraa said the rink is extremely diffi- cult to maintain and to flood. Temporary hoards are not a good solution. The commission must ask if this is a good three-month usage of the land. ACQUISITION AND DEVELOPMENT Craig Churchward, reviewed the acquisition and development sections. Ile again reviewed the classification for neighborhood, community athletic field, community park and special use sites. He also noted five facility classifi- cations: basic facilities, optional facilities, scheduled facilities, minor l Park Commission Minutes April 7, 1983 • Page 6 • special facilities and major special facilities. Site suitability - is the land appropriate for desired use? Is the site large enough? Is there suit- able access? - were also considered. Planning associate Churchward reviewed the criteria and need as means of ranking parks. Other factors affecting the recommendation as to acquisition and develop- ment are public support and population served. He did a ranking by population and by type of park. For example, the ranking of neighborhood nark develop- ment needs showed Eagan Hills West as being a top priority followed by Carlson/hell Site/Oak Chase/Coachman/Pilot Knob/Blue Cross/Blue Shield and Ridge Cliff. lie noted that Eagan Hills West area had the highest population with no park to serve them. Churchward's recommendation to the Advisory Parks Commission was to establish rules to use now and in the future so potential developers and residents will know what to expect regarding park facilities. He also suggested that short, medium and long term priorities be set. There was some questioning and discussion by the members. He then commented on the projected athletic facilities deficiencies by 1990. He noted that baseball fields will not keep up with the demand. Such projections justify the land purchases to be made within the:decade. There was some additional discussion by the members, after which Mr. Erkkila concluded his remarks. c OTHER BUSINESS/REPORTS Other business and reports were held over to the May meeting. ADJOUR\'MENT The meeting adjourned at 11:10 P.M. a L. W. �ated: Advisory Park"s & Recreation Commission Secretary 0 MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION CONtmISSION EAGAN, MINNESOTA MARCH 3. 1983 The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Members present were Thurston, Alt, Fedde, Masin, Martin, Schumaker and Kubik. Absent were members Carroll, McNeely and Gustafson. Also present were Ken Vraa, Parks and Recreation Director and Administrative Intern, Liz Witt. AGENDA There were no changes or additions to the March 3 agenda. On a motion by Thurston, seconded by Masin, the agenda was approved. MINUTES Parks Director Vraa noted corrections to the Sperry Park platting - on page 2 of the February 3 minutes as made by the City Planner. He also said the minutes of the special meeting of February 8 were not available for the March meeting. There were no other corrections noted on the February 3 minutes. On a motion by Fedde, seconded by Schumaker with all members voting in favor, the minutes of February 3, 1983 were approved as amended. DEVELOPMENT PROPOSALS A) Coachman Highlands Parks Director Vraa briefly described the Coachman Highlands proposal which was a request to rezone and plat 10.5 acres from an R-4 to an R-3 consisting of 70 townhouses. Director Vraa noted that the developer proposed a land dedication and designated an area on the westerly edge of the development. This particular area is wooded with a steep grade forming a ravine extending from Letendre Street northward. Director Vraa reminded the Commission that they had already specified Coachman Park as the neighboring facility. Therefore, he recommended a cash dedication be required rather than acceptance of the proposed land dedication. Commission member Masin asked if any other land parcels were mentioned for dedi- cation and if anything would go into the ravine area if we refused to accept this for parks. Director Vraa said that this specific parcel was the only one offered and that it was unbuildable. Commission member Thurston appreciated the fact that the developer was downgrading the zoning. Chairman Martin agreed with Parks Director Vraa's recommendation to accept a cash dedication. The commission cited the following reasons for not accepting the land dedication: 1. The topography is not suitable for parks. 2. There are parks in the nearby vicinity. if the parcel were contiguous it may be viewed differently. 3. The proposed parcel is too small and would be too difficult to develop and maintain. On a motion by Thurston, seconded by Alt, it was the recommendation to the Council that a cash dedication be required of the Coachman Highlands developer. The motion carried unanimously. Minutes - Advisory Pa • Commission • March 3, 1983 Page 2 There was some discussion about a pathway to Ridge Cliff Park and whether or not the City will maintain ponding easements. It was noted there would be a require- ment for installation of a sidewalk along Covington leading to Ridge Cliff Park. Commission member Thurston noted that the lot sizes are smaller in this proposed development. Chairman Martin agreed with the cash dedication. He made a motion, which was seconded by Fedde, that the City accept a cash dedication for the Park Ridge development. The commission noted that Ridge Cliff Park is 16 acres in size and is sufficient for park in that area. The motion was passed, with all members' voting in favor. C) Tiberon (nee Mallard 1st Addition) Parks Director Vraa gave a presentation of the proposed development. Tiberon is to be a replat of Mallard Park 1st addition creating 21 lots from the'll previously platted. In addition, an adjacent parcel, previously unplatted, =M would have 5 lots. Director Vraa stated that a park dedication of 2.1 + acres, to be given to the City from the original Mallard Park P.U.D., is still in arrears. The director continued saying the City did receive the Highline Trail dedication, but there is not a uniform 200' width along the rest of the trail. Director Vraa did say the full 200' is not necessary and that the 60-85' in the Mallard Park vicinity is adequate. He also told the commission that only one house has been built in the entire Mallard Park P.U.D. Chairman Martin asked if the City will receive additional dedication because of the increase in the number of lots. Director Vraa replied that the City would if the original dedication was in cash; but would not, because the dedi- cation took the form of land. He said there could be more dedication from the 1.58 acre parcel which will have five lots. Chairman Martin also wanted to know if the 2.1+ acres due the City is on record somewhere as he didn't want to get into another Fish Lake problem. Director Vraa replied that the owner has been notified of the deficit and has neither confirmed or denied the fact. Commission member Thurston felt any recommendation language should include the fact that the owner is in arrears of this dedication. The City should also have an option to hold a cash escrow for the additional five lots which would give the City control over the dedication. Commission member Alt asked what would happen to the park acreage owed if the owner were to sell off the rest of the land. Director Vraa replied that it depends on what kind of title the buyer receives but that the City would probably have to fight to get the park land. Chairman Martin asked if the City could do anything at the County level to protect City interests? Commission member Fedde asked if the City could place a lien on the property? Commission member Thurston asked if the City could earmark a specific 2 acre site? Commission member Kubik asked if there were any other options the City could consider? �J Director Vraa said he would discuss all of these questions with the City Attorney. 8) Park Ridge Parks Director Vraa reviewed the Park Ridge Addition proposal for the Commission. lie said the area consists of 37.5 acres which would contain 114 single family units. Director Vraa recalled for the commission that this parcel was formerly Galarie Park P.U.D. which was withdrawn in November, 1982. Park dedication from that P.U.D. had been recommended by the commission to be cash as Ridge Cliff Park was adequate for the area. Director Vraa again recommended a cash dedication from the present developer. There was some discussion about a pathway to Ridge Cliff Park and whether or not the City will maintain ponding easements. It was noted there would be a require- ment for installation of a sidewalk along Covington leading to Ridge Cliff Park. Commission member Thurston noted that the lot sizes are smaller in this proposed development. Chairman Martin agreed with the cash dedication. He made a motion, which was seconded by Fedde, that the City accept a cash dedication for the Park Ridge development. The commission noted that Ridge Cliff Park is 16 acres in size and is sufficient for park in that area. The motion was passed, with all members' voting in favor. C) Tiberon (nee Mallard 1st Addition) Parks Director Vraa gave a presentation of the proposed development. Tiberon is to be a replat of Mallard Park 1st addition creating 21 lots from the'll previously platted. In addition, an adjacent parcel, previously unplatted, =M would have 5 lots. Director Vraa stated that a park dedication of 2.1 + acres, to be given to the City from the original Mallard Park P.U.D., is still in arrears. The director continued saying the City did receive the Highline Trail dedication, but there is not a uniform 200' width along the rest of the trail. Director Vraa did say the full 200' is not necessary and that the 60-85' in the Mallard Park vicinity is adequate. He also told the commission that only one house has been built in the entire Mallard Park P.U.D. Chairman Martin asked if the City will receive additional dedication because of the increase in the number of lots. Director Vraa replied that the City would if the original dedication was in cash; but would not, because the dedi- cation took the form of land. He said there could be more dedication from the 1.58 acre parcel which will have five lots. Chairman Martin also wanted to know if the 2.1+ acres due the City is on record somewhere as he didn't want to get into another Fish Lake problem. Director Vraa replied that the owner has been notified of the deficit and has neither confirmed or denied the fact. Commission member Thurston felt any recommendation language should include the fact that the owner is in arrears of this dedication. The City should also have an option to hold a cash escrow for the additional five lots which would give the City control over the dedication. Commission member Alt asked what would happen to the park acreage owed if the owner were to sell off the rest of the land. Director Vraa replied that it depends on what kind of title the buyer receives but that the City would probably have to fight to get the park land. Chairman Martin asked if the City could do anything at the County level to protect City interests? Commission member Fedde asked if the City could place a lien on the property? Commission member Thurston asked if the City could earmark a specific 2 acre site? Commission member Kubik asked if there were any other options the City could consider? �J Director Vraa said he would discuss all of these questions with the City Attorney. Minutes - Advisory Pa Commission • March 3, 1983 Page 3 Chairman Martin noted that a recommendation was necessary that evening and he moved to recommend the following, which was seconded by Pedde. 1. That park dedication from the five -lot parcel take the form of a cash escrow in an amount to be determined by staff and to be held until such time as the park land dedication is made. 2. That the Park Commission work to get the 2.1+ acres through notification to the county if possible. 3. That staff and legal counsel should seek other acceptable options and also check to see if a specific 2.1+ - parcel can be earmarked. The motion carried unanimously. OLD BUSINESS Commission Objectives - 1983 Chairman Martin opened the discussions by commenting that in the past the commission had itemized 10 objectives to be accomplished in a year's time. On last years list were Park Names and the Parks Master Plan. Chairman Martin thought it was time to review the objectives for 1983. Many objectives were mentioned ...the naming of more parks, visiting special -use sites outside of Eagan, develop a Recreation Guide, develop a parks slide show, a trails plan which needs to be a workable document, review park dedication policy annually, orientation of new commission members, and the possibility of promoting Park 8 Recreation activities at the July 4 celebration, an inservice program for members to better inform them about trends,and having a trade fair with neighboring communities and have companies come in to show park and recrea- tion equipment. Commission members Masin and Kubik noted the parks master plan will also generate additional projects for the commission. The commission decided to concentrate on naming at least five or six more parks this year. They also want to visit other sites to look at recreational equip- ment available or vita course layouts. The commission would enjoy having speakers in but she/he should provide a rounded presentation and not be biased to a specific product. The commission would also like to explore the trade fair idea. Commission member Thurston suggested we meet with Dakota County Parks Department and talk about the trails. Director Vraa indicated he has had discussion with the County about Lebanon Hills. He suggested that a fall meeting would be a better time to do this. Chairman Martin asked the members to think about objectives some more and that the item be placed on the Anril 7 agenda. Start-up times and completion dates of objectives will be discussed in April. Composted Material - Update Parks Director Vraa contacted the haste Control Commission about obtaining compost material for several park sites and some additional for top dressing. Director Vraa reported that Nancy Schumacher of the commission was agreeable to the re- quest and that once official approval is given the material will be delivered and spread, if the area is large in size, at no cost. Director Vraa says the City must provide a soil analysis of sites to be composted. Ile also said it might be possible to get a screen to filter out the material for $200 rental, which would make this material then suitable for top dressing. Director Vraa commented that the waste control commission may screen the material in the future, Minutes - Advisory Pa Commission • March 3, 1983 Page 4 but for now the City should consider renting a screen. Gifts Book - Review Parks Director Vraa handed out a revised gifts book to all commission members. lie noted that the format had changed somewhat, but that the final book will be similar to that just received. He also told the commission that in typing a paragraph was left out. The paragraph said that any suggestions, etc., should be placed with Ken Vraa. Commission member Kubik commented that he had read a gift -giving section of another non-profit group that had appropriate wording to be considered. He planned to contact the park director when he finds out the name of the group. The director asked members to make their comments known regarding the gifts book at this time. System Plan - Update Parks Director Vraa stated the neighborhood meetings are slated for the weeks of April 11 and 18. There will be Monday, Wednesday and Thursday meetings each week. Volunteers from the Parks Commission to assist with the meetings will be signed up at the April 7 parks meeting. Director Vraa said that the Trails Plan will be submitted at the special meeting of the City Council on March 29. He also said there will not be a spring newsletter but instead the City will put out a colored one-page insert in the Eagan Chronicle. The insert will give the spring recreation program and neighborhood meeting notices. Commission member Masin asked where the "Name the Parks" will go? The Parks Commission had planned to have in an earlier newsletter and it never got in. x Masin -wondered if we could have a contest through the newspaper? Chairman Martin suggested we send letters to homeowners associations to get people interested in attending the neighborhood meetings. Commission member Kubik said it would be helpful to provide babysitting service so more people could come to the meetings. Commission member Thurston thought she would be able to get Girl Scouts to do that and would check into it. Director Vraa said he would discuss the possibility with the recreation programmer. Chairman Martin suggested we try to reserve the new community room at the Eagan Library for the neighborhood meetings. 17:19WJ:1S1*7 The Parks Commission should designate S or 6 parks for signs this year. Two parks have official names, but signs have not been made for them - Lexington and Patrick Eagan. Director Vraa suggested considering signs for those two parks and add three or four more. The following parks have been officially named: Highview, Burr Oaks, Evergreen, Lexington, Cedar Pond, River Hills Park East, Patrick Eagan, Blackhawk and Rahn. Chairman Martin commented that it will be hard to change some names as they are so recognized now. lie thought might likely have to stay with Thomas Lake Park and Country Home Heights. Discussion then centered around Northview Park. The site is heavily used for ball games and people often confuse the park with the school and go there. The commission decided that the sub -committee on park names should meet before the next regular park commission meeting and put together a list of recommended names. Minutes - Advisory Pa Commission • March 3, 1983 Page Si OTHER BUSINESS/REPORTS Winter Program The Commission unanimously stated that the winter report by Dorothy Peterson was excellent. Parks Director Vraa stated there were only a very few minor problems with the operation this year: He did say there is a problem with the hockey boards at Highview. Major repairs may be necessary, usage is down and there are other rinks nearby. Director Vraa asked the commission to consider whether they wish to continue hockey at Highview. This would be considered at a future commission meeting. A final comment on the recreation program was voiced by commission member Kubik. lie said the volleyball attendance was excellent - almost too good as there were 15 players on a side. He wondered if additional schools or other locations might be avail- able? Director Vraa said that Pilot Knob School was the only place available at this time. District 196 - Eagan Summer School Program District 196 - Community Education had contacted Eagan to see if they would be interested in working in a compatible program with the district summer school at Thomas Lake School. The Parks and Recreation Department has initiated a fee for service program that will complement the proposed offering by District 196. The cost will be $10-15 but will be canceled if enough children do not enroll. Director Vraa commented that had Eagan not been willing to participate the school district may have decided not to offer a summer school program at Thomas Lake. Fish Lake Park Parks Director Vraa handed out a report containing information submitted by opposing attorneys reference the Fish Lake development. The City Council continued the matter from the March 1 meeting and it will be discussed again at the March 15 meeting. Field Scheduling - New Procedure Last year those youth athletic associations who requested fields were given permits. Unfortunately, time and space restrictions made allocations an arbitrary process and some deserving groups did not get all permits desired and other groups received permits and did not fully utilize them. This year the department will insist upon having the team's schedule before any permits are issued. There might be double headers scheduled with VA- hour limits if not enough fields are available. Director Vraa would like the Parks Commission to set a policy in this matter. Chairman Martin directed that it be placed on the April 7 agenda. ADJOURNMENT :J There being no other business or action for the Advisory Commission, on a motion J by Masin, seconded by Kubik, with all members voting in favor,' the regular meeting of the commission was adjourned at� P.M. / L.W. Dated: "� ,//'� ,rFJl�.il� %�'_ /�f 'pdvisory Parks 6 Recreation Commission / Secretary 0 0 MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA FEBRUARY 3, 1983 The regular meeting of the Advisory Parks and Recreation Commission was called to order by Chairman Martin. Those members present were Thurston, Martin, Alt, Masin, Kubik, McNeely, Carroll and Fedde. Absent were members Schumaker and Gustafson. Also present were the Director of Parks and Recreation and City Planner. AGENDA Chairman Martin asked that the item on co -composting be deferred until the March meeting, and Item "b" under new business add a discussion on appropriate uses for Cedar Elementary School. There being no other additions or changes for the agenda for February 3rd meeting, on a motion by Masin, seconded by Thurston, the agenda was approved. MINUTES Approval of minutes of January 6, 1983. Member Thurston noted two corrections on.page 2 and page 7. Commission member Masin indicated that on page 1 that it was Chairman Martin who made the statement attributed to her. Commission member Carroll stated that on page 1 the word state law should be changed to i' "estate" law. After further review by the commission, on a motion by Carroll, seconded by McNeely with all members voting in favor the minutes of January 6, 1983 were approved as amended. Approval of the special minutes of January 20th, Chairman Martin indicated that on page 2 the insertion of the word "boundary" in the second sentence would be appropriate. On page 4 "Chairman Martin" should be inserted in place of Masin. Commission member Carroll noted the misspelling of two words. There being no other changes or amendments to the minutes of January 20, 1983, on a motion by Masin, seconded by McNeely, with all members voting in favor, the minutes were approved. COM1%1ITTEE ORGANIZATION Chairman Martin turned the meeting over to the'Director of Parks and Recreation for the election of the chair person for 1983. The nomination of commission member Martin and commission member Carroll were noted and after a secret ballot commission member Martin was reelected as chairman for 1983. Nominations for vice -chair person were accepted. Commission members Thurston and Carroll were nominated and after a secret ballot commission member Thurston was reelected as vice -chair person for 1983. Nominations were open for the position of secretary. Commission member Carroll was unanimously elected to fill this position for 1983. After a brief discussion the Advisory Commission again established the first Thursday of the month at 7:00 P.M. as the regular meeting date for the Advisory Commission. Commission member Martin briefly reviewed the various committees that the commission has had in the vast, the development committee, park naming committee, teens, trails and recreation committees. Commission Kubik suggested the combination of trails and development committees into one committee. Minutes - Advisory P s Commission February 3, 1983 Page 2 • After discussion all members agreed that this would be an appropriate combination. Commission member Martin asked for volunteers for the committee. All members present volunteered. It was agreed that this would be appropriate. Chair- man Martin designated commission member Thurston as the chair person for the sub -committee. Commission members Carroll, Thurston, Martin and McNeely volunteered to serve on the "park name" committee with commission member Carroll acting as chair person. The teen committee to be chaired by commission member McNeely. Members Thurston and Gustafson were appointed to the sub- committee. The recreation committee is to be chaired by Fedde and Kubik, Masin, Thurston, Schumaker and Gustafson also on the committee. DEVELOPMENT PROPOSALS Chairman Martin indicated that the first item on the agenda related to the platting of Sperry Park. He said because of his association with this item, he would abstain from any voting on actions taken by the commission. City Planner, Dale Runkle noted that the platting of Sperry Park was the re- sult of the need to do away with the long legal description of the "metes and bounds" description into a platted parcel. He stated that this would have the advantage of putting all the lengthy legal description on one re- cordable document. Mr. .Runkle'continued, showing the limits of the plat, its dedication of roadways and the various easements. He stated that lot 2, as shorn on the plat drawing, was the location of,the City water tower. He continued saying that as it related to parks dedication that because of the building permit already has been completed the parks dedication did not seem appropriate. The Director of Parks and Recreation indicated that if dedication were to be implemented the City's dedication would amount to roughly $360,000. However, a 75% credit for recreational facilities provided would probably be given, decreasing the amount to $90,000. The director went on to explain that Sperry -Univac and the City have had a cooperative arrangement with Sperry providing the location for the existing water tower and other well site locations to the City. The director also indicated that a potential trail alignment from Coachman to Pilot Knob which had previously been identified in the City's comprehensive plan as well as the draft document of the current systems plan. There are no provisions within the preliminary platting for a trail and the Advisory Commission might consider this. There was discussion by the Advisory Commission concerning the appropriateness of the dedication of this parcel for cash contribution in light of the fact that they currently have two separate buildings, although the parcel has not been platted. The Director of Parks and Recreation was asked to review for the commission aspects of the parks dedication on commercial and industrial property to clarify issues. He explained that the 75% credit against the dedication would be the relationship of the intensity of recreational facilities development and the impact on the parks within the community. Ile stated that the facilities currently being provided by Sperry -Univac for its employees does not place a substantial burden on the park system at this time. Commission members Kubik and Masin stated they had a concern for a connecting trail and that some sort of agreement be worked out to insure that the City could provide a trail in the future if deemed (Y� necessary or desirable. Commission member Kubik stated that it would be good business practice to have something in writing other than a verbal agreement to insure that this could be carried out because personnel and personalities change over time. Commission members discussed the opportunity for future cash dedication, should additional buildings Minutes - Advisory P05 Commission • February 3, 1983 Page 3 be constructed on the parcel or in case employment expands, placing additional burden on the park system. After discussion by the Advisory Commission, on a motion by Fedde, seconded by Thurston, it was the recommendation to the Council that the City acquire a written agreement for a future trails dedication /trail easement or right to cross from Coachman Park to Pilot Knob Park through the plat. There was additional discussion on the motion by the commission. The director responded to a question, stating that a specific trail alignment need not be determined at this time. Any alignment would have to be sensitive to the concerns of Sperry -Univac for its operations, the needs of the neighborhood, and topo- graphical features. After further discussion, on a call of the motion all members were in favor. Chairman Martin abstained. LEXINGTON SOUTH P.U.D. 13 6 14 City Planner Runkle and the Director of Parks and Recreation reviewed a tentative sketch plan for parcels 13 and 14 of the Lexington South Planned Unit Development. It was explained that the preliminary application had not yet been filed, but that this was a preliminary review for the commission to ascertain if there were any immediate concerns. The Director of Parks and Recreation pointed out other park land in the area, potential dedications in the planned unit development and how it related to this parcel. After review and discussion by the commission it was determined that it would be `] appropriate for the development committee to visit the site. It was de- termined that because a preliminary plat application had not yet been filed, the commission would not set a date at this time. Prior to any review by the commission at a regular meeting, the development committee might be called to visit the site. City Planner Runkle reviewed for the commission two other items which would be on the next commission meeting, indicating that these were presented strictly as an informational item. EAGAN SYSTEMS PLAN STUDY Chairman Martin indicated that the issue before the Advisory Commission at this time would be to identify additional park sites for design as well as ten (10) park sites for analysis and recommendation by the systems plan consultant. Ile asked the Director of Parks and Recreation to review for the commission, sites previously identified for preliminary concept work and the remaining sites that could be considered. Commission member Masin questioned the possibility of Burr Oaks as being a park for concept work. Commission member Thurston indicated that some development has already occurred there and future development would probably be dependent upon acquisition from the South Delaware Hills P.D. Commission member Masin commented that Carnelian Park should also be considered because of its inadequacies. There was a great deal of discussion by the Advisory Commission -I in regards to potential park sites, with numerous parks being suggested for concept design work. These parks included Carnelian, Pilot Knob, Evergreen, Fish Lake, Schwanz Lake, Donnywood, Windtree, Burr Oaks, Rahn Passive, Keine Pond and Wcll Site. Minutes - Advisory Pa• Commission • February 3, 1933 Page 4 Commission members also reviewed for analysis and recommendation, Ilighview, Donnywood, Country Home, Peridot Path, Burr Oaks, Rahn, Lexington, Carlson Lake, Well Site, Oak Chase, Evergreen, Carnelian. There was an extended discussion by the Advisory Commission concerning the selection of each park site in relationship to population densities, projective growth, and other factors. Chairman Martin indicated that obviously there is problems in selecting the sites to be included for each category because all were important. Ile asked the commission how it wished to decide. Members indicated that Carnelian, Pilot Knob and Evergreen Parks, assuming Fish Lake would not be reviewed for design work, as being the preferred park for concept design work. It was agreed that members would indicate on a park listing sheet there preference for analysis and recommendations to be given to the Director of Parks and Recreation for computation. That computation 1 is to be available at the next Advisory Commission meeting to be held with the City Council. JOB DESCRIPTION The Director of Parks and Recreation indicated that the Advisory Commission had previously desired the opportunity to review, as a reminder, the adopted description of roles and responsibilities write-up and approved in November of 1980. V^- He stated that materials included in the packet had been updated for commission members review. After a brief discussion, Chairman Martin thanked the director for including this in the packet and reminded the advisory members to review this information. Chairman Martin indicated that because of the lateness of the hour he would like to defer until the next meeting items remaining under "Old Business" until the next commission meeting on March 3rd. Members agreed that the items on gifts book, commissions objectives and co -composting be deferred until the March meeting. NEW BUSINESS WINTER SKATING RINKS The Director of Parks and Recreation briefly reviewed the item concerning the extension of the winter skating season at Carnelian, Woodhaven and Pilot Knob rinks. In response to a question, the director indicated that the attendance at Ilighview and Lexington rinks was very low. After discussion, on a motion by Carroll, seconded by Kubik, with all members voting in favor, the request to extend the skating rink schedule recommended by the Director of Parks and Recreation was approved. CEDAR ELEMENTARY SCHOOL Chairman Martin related how he had happened to visit Creek Side Community ,• Center in Bloomington. lie stated that elementary school was converted into a community center primarily for senior citizen activities. Ile related to the Advisory Commission the activities that were transpiring during his visit Minutes - Advisory Pao Commission • February 3, 1983 Page 5 indicating that he was excited at the potentiality of such programs in Eagan. lie continued saying that although Eagan was not large enough now for a senior program of this magnitude, and that it may be a long way off, it did show what a community could do with such a facility: There was a brief discussion and questions by the commission. Interest was shown by the advisory members to visit the site at some future date. OTHER BUSINESS/REPORTS SIGN MAKING EQUIPMENT The Director of Parks and Recreation reported to the Advisory Commission that a joint use and purchase agreement for sign making equipment with the City of Burnsville has been completed. He related the particulars concerning the agreement indicating that the City of Eagan would be able to make use of a $4,000 piece of equipment at half the cost, and over the long run be a savings to the City. lie related that this equipment would hasten the deployment of park signs to many of the neighborhood parks. FISH LAKE PARK The Director of Parks and Recreation related to the Advisory,Commission the action by the City Planning Commission relative to Fish Lake Park. lie went on to explain that the planning commission had endorsed the Parks and Recreation 11 Commission's proposal that this parcel be retained for park purposes. This item would be on the February 15th City Council meeting. Chairman Martin and the Director of Parks and Recreation reminded the Advisory Commission members of its special meeting with the City Council on Tuesday, February 8. ADJOURNMENT There being no other business or action for the Advisory Commission, on a motion by Carroll, seconded by Thurston, with all members voting in favor, the regular meeting of the commission was adjourned at 10:50 P.M. K.L.Y. L_ Dated: &, Advisory Parks nd Recreation Commission / Secretary MINUTES OF A REGULAR M-1TING OF THE ADVISORY PARRS AND RECREATION COmIISSION EAGMN, MINNESOTA JM MARY 6, 1983 The regular meeting of the Advisory Parks and Recreation Commission was held on January 6, 1983 at the Eagan City Hall. Members present at that meeting were Martin, Thurston, Masin, McNeely, Carroll, Fedde, and Schumaker. Absent were members Gustafson and Kubik. Also present was the Director of Parks and Recreation and Systems Plan Consultant, Tim Rrkkila. AGENDA There being no additions to the agenda, on a motion by McNeely, seconded by Feddc, with all members voting approval, the agenda for January 6, 1983 was approved. MINUTES On a motion by Carroll, seconded by Thurston with all members voting approval the minutes of the special meeting from December 15, 1982 were approved. DRAFT -GIFT BOOK The Director of Parks and Recreation explained that a first draft of a gift book has been prepared by department staff. This gift book has various pur- poses which the director expanded upon. After further explanation of the purpose and intent of the gift book, members of the Advisory Commission were asked to review and comment. Commission member Thurston commented that while she agreed with the intent and purpose of the gift booklet she had some con- cern about the section on life insurance. She indicated that perhaps it might be withheld until some later time or placed in a different role in the book. Commission member Masin stated that she had no strong objection to it being in the booklet but suggested the possibility of subordinating it and giving it a lesser role. Commission member Martin also suggested the City Attorney review the booklet to see if there are implications for estate planning if such a gift were pursued. Commission member Carroll indicated that estate laws have changed dramatically in the last several -years and that might be a good idea. In response to a question, the Director of Parks and Recreation indi- cated that distribution would be to organized activity groups such as the Lions, Lioness, Exchange Clubs and so forth. Ile also indicated that he would like to see distribution to neighborhood organizations and other community groups prior to any wide distribution throughout the community. Commission members made comments in regards to layout, size of print, re -arrangement of items, also questioning parts of the gift book draft. Commission member Masin suggested that perhaps a bank or other organized groups would he willing to donate the cost for publishing and printing the booklet if the Advisory Commission and City would consent to allowing it to put its emblem or given recognition for supporting the booklet itself. Commission member Thurston ^� suggested there be included a paragraph on the possibility of people donating time to the department for things such as park clean up or garden clubs. She continued saying that other volunteer services might be solicited for varied areas within the Parks and Recreation Department. Minutes of a regular ting of. the Advisory Parks an•ccreation Commission January 6, 1983 Page 2 Members of the Advisory Commission made other suggestions concerning the doc- ument, requested the director to down play the section regarding insurance. The director then stated that he would refine and bring back a second draft of the document as early as the next Advisory Commission meeting. COMPOSTED MATERIAL The Director of Parks and Recreation briefly reviewed for the Advisory Commission the issue regarding the co -composting of material waste avail- able from the Metropolitan Waste Control Commission. The director stated that there are several alternative uses for this product which has shown some success. Ile then briefly outlined these varied uses for the Advisory Commission and concerns of using composted material and possible solutions. After review, the director responded to a question stating that screening would he necessary if the material was to be used as a top dressing. Ile felt that this would be necessary to remove any of the large wood chips or bark pieces which had not fully decomposed. He stated that another possibility would be for to be picked up with a sweeping operation. Commission member Thurston inquired about any potential odor or health hazard. The director indicated that he had been assured by the staff of the Metropolitan Waste Control Commission the odor problem would be slight and for a very short duration of time of perhaps three to four days in length. Further, he stated that much of the sludge which had been co -composted with other materials was being used at farm sites and being used at other locations including Nl golf courses and other community parks, and considered safe. Commission member 1 Fedde suggested it appeared to be a good idea and some experimentation might be possible in a small area. Commission member Carroll suggested that even if the co -composted material could not be used for top dressing it certainly could be used and incorporated into new park sites. In response to a question regarding the screening and decomposing process, the Director of Parks and Recreation indicated that this material was not pre-screened by the. Metropolitan Waste Control Commission. He suggested that the staff might be able to rent or contract this out if it were economically feasible. While the material was free, that the cost of any rental equipment and additional man power in handling may take away from its economical advantage of use as top soil material. He stated that he had not done any economic analysis of this at this time dependent upon the commission's response to its usage. After additional discussion by the Advisory Commission concerning its application, usage and the like the Director of. Parks and Recreation was asked to pursue potential usage of this material and to provide additional information to the Advisory Commission. The director commented to the commission that staff would also he exploring the possbilities of establishing three or four scattered sites in the community for leaf mulching locations. The purpose of this program would be to allow residents to bring any leaf or mulch clippings to a designated site for com- posting. This material would then he mixed with an active agent to speed the composting process and then the City could allow community residents to take back some of this material for garden use. Or, the City could utili=e it in its tree planting.program. Ile stated that a concentration of compost material, J particularly from oak leaves was an excellent source of nutritional base for tree stock and tree nurseries. 0 0 Minutes - Advisory Commission .January 6, 1983 Page 3 SYSTEMS PLAN Systems Plan Consultant, Tim F.rkkila was present. Ile stated that the purpose of this meeting would be to tic down many of the loose ends, that he was becoming a little uncomfortable with. Further, he felt that the need to up- date, nrioritize, and identify and to resolve some of these things prior to any meeting with the City Council, and for him to proceed with certain segments of the systems plan. Relating to ponds and lakes, at the last meeting of the commission there were several questions and issues raised that required additional information. fie stated the first such item was relative to the use of electric motors on lakes. He indicated that his research had shown that the largest of the electrical motors werc.equivalent to 2 H.P. Generally, these electric motors were used and designed for trolling purposes and quiet running. He stated that while there might be some wakes from larger electric motors on small boats, that these would probably be no worse than any wind related waves. Therefore, he saw no problem in the utilization of these on City lakes, unless the commission preferred not to have them used. He stated that there was a consideration for trout fishing as a potential re- source. While he was uncertain how this question came about, the potential does exist at Blackhawk Lake. Trout fishing is a popular sporting activity u and an enjoyable past time for youths and adults. Real trout puriest.could use fly rods while others could use more conventional methods. He stated that trout in a stocked lake could.be caught with common bait such as popcorn and marshmallows at the end of a long pole. fie briefly summarized this by saying that the program could be implemented and may be assisted by the Department of Natural Resources within the community with some management assistance. Commission members commented that this would be a unique resource and a oppor- tunity that should be reviewed seriously. In regards to a City wide ordinance regulating the utilization and use of ponds and lakes within the community, Mr. F.rkkila stated that such an ordinance would cover all lakes which are over 21 acres in size. He says that the State generally recognizes that lakes of this size or larger are considered to be public waters, and therefore under the jurisdiction of the State and community. He said that ponds under 2'$ acres in size, which might be completely surrounded by private property, may not be applicable to them. fie continued saying this may be a mute issue in that any lake body smaller than 212 acres in size seemed not to be worthy of concern for intense usage by boats with motors, etc. He suggested that the City Attorney's office might be contacted in regards to this issue to see if the ordinance could be adapted to those lake bodies, if desired. There were several questions in regards to this issue by the Advisory Commission seeking clarification. After answering, Mr. F.rkkila continued saying that the next question was regarding intensive management. lie stated that "intensive management" would vary from site to site. As an example, on certain ponds and lakes some type of aeriation program/6 month basis while other locations may only require it during the winter months to prevent freeze out and winter kill. Ile said that the term "intensive management" might suggest to the Council and community that the City would have to take some type of positive management steps. Chairman Martin stated that if ponds and lakes were to be kept open during the winter, this would attract ducks and a new philosophical Minutes - Advisory Ceission • .January 6, 1983 Page 4 question is then raised regarding the feeding and maintaining these ducks. Mr. Erkkila stated that he has previously dealt with this issue in other communities and suggested that the City had two approaches. First, the City could provide a year around food supply for the ducks to ensure there well being. Or, they can take action to discourage the feeding of ducks while open water may be available. lie said that if open water were there, the ducks continued to stay only if sufficient food were available within the natural elements. lie suggested that there are many ducks which stay within the area because of open water from such sources as Blackdog power plant and the like. Commission member Martin commented that he preferred that the City would not,go into a year around food supplementing program and that if there were to be any open water in the winter, to continue to discourage any private feeding during the year or the winter months. Mr. Erkkila continued, saying that intensive management may mean the kill- ing of all rough fish before a restocking program. lie stated that this would have to again be site specific and dependent on how far and exactly what the designation of lakes would be. He suggested some of this would be covered in the implementation part of the systems plan and dependent on future actions of the Commission and Council. Ile stated that there may be a need for the reshaping of the shore lines along some lakes to enhance or make use of any fishing docks, walking paths and the like. This may be a one time situation in order to implement some of these suggested acitivities. IThe final issue was does the City have the authority to issue permits or ?_I license boats on its City lakes? It has generally been discouraged by the State as conflicting with current Department of Natural !resources licensing. Mr. Erkkila suggested if the City were to do so it would only want to do so as a means of controlling or limiting the number of boats and access to those facilities. Secondly, he indicated that if the City were to implement this procedure, some type of enforcement would be necessitated and may be cost prohibitive. The Director of Parks and Recreation stated that an opinion from the City Attorney's office had been requested regarding the posting of "no swimming" on certain ponds and the City's potential for liability. The director indi- cated that he had conversations with the City Attorney's office in regards to that opinion which he related to the Advisory Commission members. Commission member Carroll suggested that the commission make its recommendations so Mr. Erkkila could proceed with the study, and clarify those concerns that he may have. Commission member Thurston questioned the impact on the Dakota County Parks' lakes with any of those ordinance the City may adopt. n7. Erkkila responded that the ordinance could exclude the Dakota County Park system, if the commission and Council so desire. lie cautioned however, that the City may want to exercise some caution and wish to maintain some control over those lakes if it feels that the County's intended usage runs counter to City direction. After discussion, commission memher Carroll, seconded by McNeely that the systems plan, and lakes and ponds ordinance authorize the use of electric motors and to exclude any size gas motors except for the Vinnesota River. Ponds and lakes currently under the jurisdiction of the Dakota County Park system allow to establish our own procedures and precedence for the use of said lakes within the Lebanon [fills Regional Park system. On Minutes - Advisory Co ssion • January 6, 1953 Page 5 discussion of the motion, concerning the Dakota County Parks control of lakes and ponds within the Regional Park, the commission reviewed several ramifications. Staff was asked to review this issue with the City Attorney in an effort for the City to reserve its jurisdiction of ponds and lakes within the regional system. The amended motion was agreed to and seconded by McNeely, with all members voting in favor. As it relates to swimming, the Advisory Commission discussed at considerable length the pros and cons of the terminology of official swimming lakes. It was agreed by the Advisory Commission to continue the official policy of the City as being "no swimming", but to recognize that certain areas are used for that purpose. However,.the City will not take any action to enhance those swimming areas or to subordinate any other potential lake usage to any unauthorized swimming areas. The Advisory Commission then reviewed other categories under the "preliminary recommendations" clarifying their actions of December 2, 1952 and providing additional direction to the systems consultant, Mr. Erkkila. Each recommendation was duly recorded by the systems plan consultant for draft preparation into the systems plan. Mr. Erkkila reviewed for the Advisory Commission several issues dealing with the trail section. He stated that he has recently completed the first draft of the trails section and will be reviewing this with the Director of Parks and Recreation. He stated once that review had been'completed it would be duplicated and distributed to the Advisory Commission and City Council for ,.,'. their review. fie suggested this should be a topic for a special meeting of the commission. He stated that he has received, at his request, a letter from the Department of Natural Resources stating the Department of Natural Resources position on the use of snowmobiles within Fort Snelling State Park. He explained the letter indicated that the Park's Master Plan does not now provide for snow- mobile trails nor are there any plans to modify or change those plans to allow snowmobile trails within the State park. The letter went on to say that while changes in any systems plan are possible such changes would have to meet the concerns of the Fort Snelling State Park's Advisory Commission, which over- sees the park and provide input to the Department of Natural Resources. Mr. Erkkila concluded that from this letter and previous conversations with officials from the Department of Natural Resources and Fort Snelling State Park Manager, that snowmobiles are not going to be allowed within that system. And, there- fore, the City might well be wasting any effort in trying to pursue any snow- mobile trails at this location. Mr. Erkkila continued saying, as it relates to snowmobiles, that from his analysis of existing and potential trail systems, it was his conclusion that operations of snowmobiles north of the Cliff Road would not seem likely within the City. fie stated that this would be clarified further in the draft document and at the next Advisory Commission meeting. Mr. Erkkila continued indicating the trails document would show some now off road trails to link major part: areas together. These new segments are ones that the commission may not have previously reviewed during the Comprehensive Guide Plan study but would like the commission to consider now. Minutes - Advisory Cdossion • January 6, 1733 Page 6 Mr. Erkkila stated that other planned segement elements were in various states of completion and were progressing. Mr. Erkkila then reviewed the recreation standard and classification system; Section 11 of the systems Dlan. lie reviewed this section for the members stating this was the result of previous actions by the commission. 11r. Erkkila then explained that the paragraph relating to the historical information and historical park sites within the section, may require some additional attention by the Advisory Commission. This was due to the fact, at this point within the systems plan, there has not been any historical site or additional emphasis in regards to historical parks. Someone who has this as a�special interest may wish to continue to be alert to these prospects. The Director of Parks and Recreation indicated that the old City lull building could be such a park site because of its historical significance this building may be included within the park system as a historical facility when relocated. Mr. Erkkila then distributed, for discussion purposes, a listing of candidate park sites which remain for site analysis and recommendations. He stated that the commission had previously selected seven such park sites for pre- liminary design work and that three remained. Further, the contract agreement requires the consultant to submit, in written form, recommendations on ten additional park sites. He indicated that the attached list was a listing of those remaining park sites which might he considered for the two categories of work remaining. He suggested that because of the lateness of the hour that members may wish to take this and study it further before making a recommendation, unless they wished to proceed at this time. Members Thurston and Martin suggested they would prefer to defer any action on this until a special meeting or the next meeting ivith the consultant and Council. The Director of Parks and Recreation and Systems Plan Consultant related there concerns for trying to design Blackhawk and Patrick Eagan Parks within the system plan. Both individuals commented that the intensive amount of acreage I ithin those sites may preclude a preliminary study, but should be reserved for indepth studies which would consider vegetation, topographic features, and other site features in more depth and detail. Members said that they would act at its next meeting. Mr. Erkkila then distributed a second document which he stated was a summation of actions by the Advisory Commission as it related to acquisition and develop- ment for parks as well as recognition of the adopted standards. In review he indicated those park sites which would be acquired through acquisition by purchase or by dedication. Ile further outlined those parks that might be designated for development within a five to ten year time frame. In response to a question concerning cost, Mr. Erkkila responded that a very preliminary, rule of thumb cost number might be used for each park site by classification. Lie then assigned these cost to each of those classifications including trails, park sites and acquisition by purchase; such cost estimates might be in the area of five million dollars. Ile cautioned the Advisory Commission, saying that this was a very crude number and that many of these park sites may not be done within that five or ten year time frame and that some of the cost estimate might be too low. Rather, he suggested that this list will have to be refined and prioritized within the implementation section of the systems plan study. But he wished to familiarize the Advisory Commission and keep it abreast of this data in order to review it prior to the discussion on the implementation portion of the study. Minutes - Advisory Mission • January 6, 1983 Page 7 Mr. Erkkila stated that the commission had two additional administrative areas 111 to discuss, the presentation to the public and whether the commission now felt a need to meet with the City Council in regards to some of these issues or to continue on with the trail segment before meeting with the City Council. Commission member Martin suggested that from what has been presented this evening that the commission still needed to do additional work on the trail segemcnts and to narrow down the list of candidate sites for analysis and recommendations before meeting with the City Council. Commission persons McNeely and Thurston agreed saying that it would benefit both commission and Council to define some of this information down to a more concise product. The commission then discussed how it would make its presentation to the public as it related to park sites. Mr. Erkkila stated that there was essentially two methods or approaches. The first approach would include a presentation of one of the preferred park site drawing for each of those sites, with modifi- cations explained rather than a redrafted drawing. He stated that it would be costly for the City to revise those drawings and make a presentation to the public. Then make a second revision again, based on the public comments. In the interest of economics, the commission may wish to present only a preferred site. The other possibility would be to explain what could be done to each park site without a graphic representation being presented. Those recommenda- tions combined with the additional input from the neighborhood groups could then be incorporated into a planned revision. Commission member Martin suggested that he felt that it was essential to have citizen involvement in that planning process, before any park development were to take place, and a public meeting would be required. .Member Thurston stated she was concerned that if we show the neighborhood group several of the drawings for a particular site that they would become confused or feel that they were going to get all of those things that might have been shown. She related the feeling that many people still believe a concept drawing showing a pool at Rahn Park even though the drawing clearly stated that this was a conceptual possibility and not a probability for future. She stated she wished to avoid that type of confusion and would therefore prefer that plans not be shown. There was addi- tional discussion by the commission with suggestions from commission member Carroll and McNeely as to how those concepts might be best used. After a lengthy discussion commission members agreed to defer this discussion and share its considerations with the City Council', to discuss this issue. At that point Mr. Erkkila indicated that he had no additional business on the systems plan which to conduct and excused himself for the remainder of the meeting. The Director of Parks and Recreation then reviewed with the commission the accomplishments of its objectives for 1982. lie stated that the commission had completed many of the objectives but was not able to complete the official naming of all of its parks as previously identified. Chairman Martin stated that he had requested the director to place this on the agenda and asked the commission members to provide their input on what they felt their objectives might be for 1983. Ile stated that he would like to see the City proceed with the official naming of as many parks that signs might be constructed for in J 1983. Secondly, the continuation of reviewing parks and playgrounds in other communities. Commission member Masin suggested that the Advisory Commission may wish to review one particular park for development. The Director of Parks and Recreation also suggested the commission visit special use facilities in other communities, relating to such items as pools, tennis Minutes - Advisory C&ssion • Janaury 6, 1983 Page 8 courts, ice arenas, archery ranges and the like. Commission members agreed that this would be desirable item and should he discussed further. P.egard- ing the Teen Program, Chairman Martin recognizing that the commission has previously identified this as something to do, but he also recognized that it is veru difficult in getting it off the ground. lie suggested that a review of the Burnsville Teen Program be closely watched. The Director of Parks and Recreation was asked to place this item on the February agenda for final action by the commission. DIRECTORS REPORT The Director of Parks and Recreation reported on the winter programs and successful registration for skiing, tots and broomball. Ile related that the open skating rinks are in generally good condition at this time despite the poor winter weather for ice rink construction. He stated that because of the recent rains, the ponds at Cedar and Burr Oaks were not now being used for skating as they are not safe for equipment to clear the snow. He stated that there were approximately four to five inches of water on the ice and that the ponds would probably not reopen until such time as all water had refroze, allowing staff to clear them. fie continued saying that the contracting of ski grooming of Patrick Eagan and Blackhawk Parks will be done again by the Dakota County Park system. lie re- lated that this charge was now $45.00 per hour. This cost will be partially reimbursed from funds remaining from a previous ski trail grant. Ile stated this cost has gone up dramatically'and the staff will be pursuing alternatives for grooming the ski trails in the future, with a less expensive alternative. He stated that a cooperative agreement between Eagan, Apple valley and Burnsville might be possible and he would be pursuing that with those communities. The director then related that there was a serious injury at Carnelian Park in which a youth playing informal hockey had fallen and struck his head against the hockey boards suffering a concussion. He stated that this youth did not have a helmet on at the time of the injury. In contacting the youth's parents, the parents were positive in the response to the way the warming house attendants, police and emergency squad responded in handling the situation. The director went on to explain that the Communitv Education Department of #196 would be conducting the summer school for the district in 1983. lie stated that he, along with other parks and recreation directors, met to review potential program sharing and cooperative efforts in this regard. He stated that while this was still exploratory a second meeting was being schedule for later in the month for additional review. ADJOURNMENT There being no other business for the Advisory Commission the meeting was adjourned at 10:40 P.m. Dated: K. L. V. Advisory Parks G Recreation Commission Secretary