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HomeMy WebLinkAbout05/19/1995 - Solid Waste Abatement CommissionMINUTES OF THE SOUD WASTE ABATEMENT Eagan, Minnesota May 19, 1995 A regular meeting of the Eagan Solid Waste Abatement Commission was held on Thursday, May 19, 1995 at 5:00 p.m. Present were Terry Davis, Patrick Frater, Floyd Hiar, Wally Wall and Ken Ische. Absent were AI Swenseid, Dan Breva, Jim Weinzettel and John Tapper. Also present were Communications/Recycling Coordinator Joanna Foote, Assistant to the City Administrator Hohensteln and Ron Manning of BFI. AGENDA Upon motion by Frater, seconded by Ische, the agenda was approved as amended. MINUTES There was discussion regarding the minutes of April 20. Member Frater stated that the minutes do not accurately reflect all comments by commission members, particularly In the last paragraph of page 5 and suggested that staff go back and review the tape. He Indicated his displeasure that some members were quoted so directly while others were not. He stated that It needs to be recorded one way or the other with consistency. Foote stated that she believed all discussion had been reflected but would recheck the tape and Include any missing portions. Davis commented that the minutes do accurately reflect the discussion taking place on certain Issues, but missed statements by other members and suggested that more discretion should be used in transcribing of those minutes. Foote stated that because the Issues were as volatile as they were, It would be inappropriate for her to paraphrase and, consequently, direct quotes were used in many cases. She also reminded commission members that other commissions are televised and that the Solid Waste Abatement Commission Is not. If the commission is not comfortable with statements to be recorded in minutes, perhaps they shouldn't be said. Hiar commented that on page 6 of the minutes, In the second paragraph from the end, that It should read that we have 10 licensed haulers rather than 24, and we should be using one of those ten.' A motion was made by Ische, to postpone approval of the minutes until details are added and reviewed at the next meeting, second was made by Frater with Hier abstaining. After further discussion, the commission directed staff that In general the minutes be summarized but that if detail and direct quotes are necessary, that will be left to the staffs discretion. STAFF REPORT A. Correspondence regarding the use of unlicensed haulers— Foote Informed the commission that she has not heard back from Waste Control or Randy's, the two haulers in question. She stated she spoke with Mr. Kievan of Rainbow Foods and he Indicated that the hauler Rainbow contracts with will be proceeding with the licensing process. There has been no response from Randy's Disposal. The commission stated that they would Oka to see these haulers licensed as soon as possible. Foote stated that they would have until May 26 to respond and if they are not heard from by that date, those companies using these haulers will be told to find a licensed Eagan Solid Waste Abatement Commission Minutes May 19, 1995/Page 2 hauler. There was a question as to what would happen if the haulers do not become licensed. Hohensteln stated that If the haulers do not respond, they would be guilty of a petty misdemeanor and be subject to a fine or jail sentence. Hier stated that he would like to seethe haulers notified also and would like to see that done in future Instances. B. Input requested for Dakota County "Green Guide"— Foote stated that this guide, which is produced by the County, is mailed to Eagan residents. She stated that she feels it is a very useful guide, particularly for those In the recycling field. She stated that there has been discussion as to whether to publish the guide less frequently and, because of cost, the County Board is asking for justification as to its publication. Her question is whether or not the residents actually do use this publication. There was further discussion regarding the guide and the commission generally agreed that it Is a valuable publication but perhaps it should be produced every other year. There was discussion as to the usefulness of the guide and Foote Informed the commission of the marry recycling calls she receives per day. She also related that she tries to answer the most common recycling questions in the city-wide newsletter and flyers. Frater suggested that recycling calls should be tracked and those common questions could be addressed In the newsletters and flyers. Hier stated this could be a good method to Justify to the County for funds for education. He stated that there may be people in the community that are not using these booklets. He suggested that the cover of the guide be customized for cities and that the haulers name should be included. He stated that mailing the guide to residents Is not as effective as having a more personalized booklet available at the City. C. Materials re -use list Foote presented the commission with a Ost of items that will be reused from the previous municipal center In the remodelled Municipal Center and Informed the commission that many will be reused in other buildings. Some items were not reusable because of damage or not meeting ADA requirements, etc. OLD BUSINESS A. Waste Collection Systems Discussion - 1. Review memo and recommended ordinance changes— Foote discussed the memo that would be presented to the City Council addressing ordinance changes regarding construction debris and hauler license requirements. Hohenstein explained that the change in wording adding "construction/ demolition debris" in section 6.37, B, would result In construction roll -off haulers being included under hauler licensing. Hier stated that there may be a gap that does not Include roll -off hauling, and Is specific to construction/demoldion debris. Ron Manning of BFI suggested having one license for all haulers. Foote stated that as far as the ordinance is concerned It will go through staff and legal counsel review. Those who do the licensing will work with Foote and Hohenstein to decide how to categorize the construction/demoNon debris haulers. Hohenstein stated that the way the ordinance will work with the change is that if you have a residential and/or commercial license you would have a license to haul refuse in Eagan. He suggested leaving the categories as they are currently. He stated that the ordinance does not address the type of vehicle but the type of refuse being hauled. Hier commented that he Is concerned that there will be numerous haulers, Sold Waste Abatement Commission Minutes May 19, 1995/13age 3 consequently, rather than reducing the number of haulers, there will be an Increase. He stated that perhaps the commerciallindustrial category should be divided up. Hohenstein stated that the question Is whether these haulers can meet the same standards, such as licensing and proper equipment. If we want to control the numbers that will need to be addressed separately. Frater stated that he couldn't see the point to having a third category, that it would Involve more record keeping and paperwork. Once the haulers are licensed, they are accountable. Hier stated that perhaps the licensing should be done through the building permit procedure. Hier asked what would happen if an Inspector sees an unlicensed hauler, will it be several weeks before something is done. He stated that he's looking for a better mechanism. Frater stated that there should not be a double standard in the City. It's not right for those unlicensed haulers to get away with it while the licensed ones are going through the process. He commented that the commercial license fulfills that obligation. He asked If there was a requirement for roll- off containers to be Identified. If it's not Identified it would be difficult to monitor. Mr. Manning objected to putting his company name.on the containers. Hier stated that working through the building permit would help to keep track of haulers and that marked boxes on construction sites would be helpful. Hohenstein stated that it may be best to try what we have and see how It works. Those in the industry can do much to assist the City by letting staff know if there is a problem. Davis stated that if the hauler can be named at the time of building permit application, this should be a matter of record, consequently, a phone call is all that's necessary. Foote stated that the list of haulers will be separated out and haulers can designate on their applications whether they will be doing residential, commercial or roll -off hauling, so that a fist of licensed construction/demolition debris haulers can be given out with building permit applications. Upon motion by Frater, seconded by Wall, all members voting in favor, the recommended ordinance amendment was approved as presented. Commission member Wall left the meeting at 7:00, consequently, the quorum was lost. Commission member Ische left the meeting at 7:07. Discussion continued on remaining agenda items. Manning stated that the City has more of a problem with the sold waste haulers rather than demolition haulers. He stated that the current ordinance needs to be enforced and that there are unlicensed haulers at Cub Foods and other businesses in the community. Foote responded that it needs to be brought to the attention of City staff as a complaint as this is how the ordinance Is enforced. Frater stated that Its up to the haulers to decide if It's Important to them that there are unlicensed haulers working In a City. Foote stated that she will make sure that when the haulers are licensed each year they get a list of all other licensed haulers in the City. Hier stated that he believes the roll -offs should be tied to the building permit. Manning stated that emphasis Is being put on roll -offs when there Is obviously another problem. Davis suggested sending out a list of licensed commercial haulers to all the haulers. He stated that he would recommend the idea of the construction/demolition hauler being Identified on the building permit application. B. Determine schedule for Incorporation of 1995 Goals discussions— The commission reviewed the goals and decided numbers two, four and five are ongoing and that number three should be a part of the July agenda for discussion by the commission. Goal number four will be discussed at the September meeting and number five will be discussed in November. Solid Waste Abatement Commission Minutes May 19, 1995/13age 4 ADJOURNMENT Upon motion by Frater, seconded by Hiar, all members voting in favor, the meeting was adjourned at 7:26 p.m. Chair Date