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12/19/1978 - City Council SpecialAGENDA REGULAR MEETING CITY COUNCIL EAGAN, MINNESOTA CITY HALL DECEMBER M 1978 6:30 P.M. I. 6:30 - Roll Call and Pledge of Allegiance. II. 6:35 - Adopt agenda and approval of minutes of December 5, 1978 regular meeting and minutes of December 12, 1978 special meeting. III. 6:40 - DEPARTMENT HEAD BUSINESS. A. Fire Department C. Park Department B. Police Department D. Public Works Department 1. Request for "No Parking" signs on Jade Lane. IV. 7:00 - OLD BUSINESS. A. I -35E Blackhawk Lake Bridge Permit. V. NEW BUSINESS. A. Randy Nelson - Final resolution for Eagan Associates Industrial Revenue Bonds. (Michael R.. Sill Addition). B. Adoption of Assessment Committee recommendations of July 31, 1978 and October 30, 1978. C. D.H. Gustafson $ Associates for final plat approval of Surrey Heights 7th Addition in Section 16. VI. OTHER BUSINESS. A. Approval of 1979 license renewals. B. Approval of 1979 conditional use permits. C. Approval of project and final pay estimate for Project 193, Part I, 2,000,000 gallon reservoir. D. Termination of lease - Orr house. E. Assessment installments - City property. VII. VISITORS TO BE HEAR* . VIII. ADJOURNMENT *For those persons who are not on the agenda 0 0 MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 15, 1978 SUBJECT: AGENDA INFORMATION After approval of the December 5, 1978 regular City Council minutes and December 12, 1978 special City Council minutes, the following items are scheduled for consideration: Department Head Business A. Fire Department -- The Public Works Committee met with the Fire Department building committee on Wednesday, December 13, 1978 to review plans for Fire Station #3. Enclosed on panes through-�; is a rough sketch of the various topics 04 discussion that was considered at the meeting on Wednesday. The next meeting is scheduled for the first week of January at which time the Committee will meet with members of the Park Advisory Members to discuss the feasibility of locating the Fire Station in Thomas Lake Park, which is one of the proposed sites, and also to meet with Mr. Svenn Borgersen to discuss the feasibility of utilizing his expertise to provide architectural services to the City of Eagan for the preparation of plans and specifications, design and inspection of the building at no cost. There are no additional items relating to the Fire Department at this time. B. Police Department -- Chief of Police DesLauriers will request that the purchase of three new Police squad cars, to be purchased in early 1979, be considered. These squad cars will replace three squad cars that will have over 70,000 miles per vehicle on them by spring of 1979. For a recommendation on this matter please refer to Chief of Poce DesLauriers' ' memorandum, a copy is enclosed on page for your reference. I informed Police Chief DesLauriers that members of the City Council have asked that the new Oldsmobile diesel be rust -proofed and further that City Council Members would like the opportunity to inspect the vehicle once it is delivered to the City. C. Park Department -- 1. Enclosed on pages _through is a memorandum from Park Director Schmidt addressing the Vienna Woods dedication of park land matter. Park Director Schmidt is looking for direction from the City Council on this matter to resolve the park dedication question with the developers, Mr. Chuck Slocum and Mr. Marvin Bump. PUBLIC WORKS COMMITTEE MEETING A meeting of the Public Works Committee was held on December 13, 1978 in the office of the City Administrator. Those present were Public Works Committee Members Wachter and Parr'anto, City Administrator Hedges, Public Works Director Colbert, and Eagan Volunteer Fire Department representatives John Flood, Ken Southorn, Doug Reid, and Fire Chief Childers. The purpose of the meeting was to discuss the proposed Fire Station #3. DISCUSSION: --Insurance for the construction of the building --no hose tower for Station #3 --Type of construction 1. Wood blends into neighborhood 2. pre -cast wall slabs 3. concrete block 4. maintenance discussion between wood & concrete --Selection of an Architect 1. insurance for construction 2. Preparation of plans & specifications 3. Utilize the services of Svenn Borgersen, discuss the potential of an architect for a review process. --Equipment needs --pursue the equipment necessary to complete .Fire Station #3 1. Fire Station #3 2. Monitors, personnel equipment, pumpers, etc. 3. Station 1 Addition 4. Land acquisition, additional sites y11 .14 �e Two • is Works Committee 12-13-78 --Location of Fire Station #3 (Sites) 1. Thomas Lake Park a. Access from Fire Dept. for response b. response of volunteers from area residents to the location c. street access for response time d. Dakota County - stay 600'.from major intersections 2. Well Site (north of Hockey rink on Pilot Knob Rd.) a. Concern of water table 3. Site west of Pilot Knob on Cliff Road 4. Transformer site on Pilot Knob Road & Wilderness Run Rd. CRITERIA -- Locate station close to potential firemen General feeling was the well site for Station #3. Also explore Thomas Lake possibility. dhan i3orice 3'Departlent A Martin DesLauriers` Chief of Police Jay M. Berthe } N Assistant Chief of Police i TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: Hennepin County Purchase Agreement - Squad Cars MD/vk 3830 Pilot Knob Road Eagan. Minnesota 55122 13 December 1978 I have reviewed the police car bids for 1979 and it appears to me we have two choices: 1. Item li 6 - a mid-sized patrol sedan and the low bidder is Iten Chevrolet Company of Brooklyn Center. This is for a Chevrolet Malibu for $5,994. This vehicle has a 108" wheel base, which is 2". shorter than the Nova. 2. A full-sized police sedan for which the low bidder is Free- way Ford of Bloomington. This is for an LTD II for $6,118. This vehicle has a 118" wheel base. At the present time, we have three vehiclesto be replaced by early spring of 1979. All of these vehicles will have over 70000 miles on them. They would have to be sold outright either through bids or through the Hennepin County auction. I recommend that we purchase three police vehicles through the Hennepin Purchase Agreement and I also recommend that we purchase the LTD'II's because I feel they are a more suitable vehicle due to their wheel base and weight. We must order these vehicles now and delivery can be expected in April 1979. I have talked to Joe Greaves Motors and we should have delivery on our Oldsmobile diesel by about Christmastime. Because of the delivery time on this diesel and on the LTD II from Wilroy, we. probably.will not be billed for these two vehicles until after January 1st. I would request that the cost of these two vehicles remain as an item in our 1978 budget. Both vehicles should be delivered at least by January 1, 1979. % �� If t C2ll2C�+� ,n DesLauriers q THE LONE OAK TREE - THE SYMBOL OF STRENGTH & GROWTH IN OUR COMMUNITY V • • MEMO TO: CITY ADMINISTRATOR HEDGES FROM: PARK DIRECTOR SCHMIDT DATE: NOVEMBER 21, 1978 SUBJECT: VIENNA WOODS - SUGGESTED EARLY DEDICATION OF PARK LAND At the October 18, 1978 City Council meeting it was recommended • that I meet with Mr. Charles Slocum of Unisource to pursue immediate dedication of the 2-1/2 acre park which was committed in conjunction with the Vienna Woods plat approval. I have researched'the pros and cons of accepting this park dedication at this time and would like to make you aware of a number of concerns City staff has regarding early dedication in this area. I have asked Paul Hauge for an opinion regarding the City's position if MnDOT attempted to obtain City park land for highway purposes and it appears that our situation would not be as firm as we had hoped. Since the land would be dedicated rather than purchased with federal funds there would be no prohibition against the highway department requiring a portion of it. (See enclosed opinion from Paul Hauge.) In addition, the City could find itself causing a delay of the construction of I -35E if we were to get into a dispute with MnDOT regarding park land. If we were to take the dedication early and lose some of the land to the Highway Department we would be left with an area too small to serve the needs of the neighborhood but we would not be entitled to require more dedication from the developer. Other points to consider include: Taking the dedication early will eliminate the property from the tax rolls before we need it. Mr. Slocum could raise an objection if land which was dedicated for park purposes was later converted to Highway right-of-way. Delaying the dedication until firm plans exist for develop- ment in this neighborhood will give the City flexibility to design a park with good access which fits well within the neighborhood. E- Z� 1. Some of the area now zoned as business could be converted to residential and additional dedication could be required. Flexibility as to final location could be of value if this occurs. In view of the above, the Park Department recommends that. dedication of the 2-1/2 acre park for Vienna Woods be delayed as per the original proposal. C, Agenda Information Memo Page Two December 15, 1978 2.. The City of Eagan was notified by the State Planning Agency that the preliminary application for the extension of the Rahn Thomas Trail has been ranked high enough for state funding. Therefore, it is necessary that the City Council pass a resolution authorizing submission of a full application to the State' Planning Agency. For further consideration on the matter and a breakdown of the project please refer tg Park Director Schmidt's memorandum, a copy is enclosed on page ?i for your reference. For additional information relating to the status of pending park grants, please refer to page 9. D. Public Works Department -- Enclosed on pages 1t)-11 is a copy of a memorandum from Director of Public Works Colbert relating to the findings he and Police Chief DesLauriers have made relating to the request by residents on Jade Lane for "No Parking" signs on said street. Public Works Director Colbert and Chief of Police DesLauriers will address the matter as a part of the Public Works Department business. Old Business BLACKHAWK LAKE BRIDGE PERMIT A. I -35E Blackhawk Lake bridge permit -- At the special executive meeting held by the City Council on Monday, December 11, 1978 it was the general consensus that one additional week would be given until a decision would be made by the City Council as to what direction the City will take regarding the current status of the Hearing Examiner's recommendation to deny a permit to the Minnesota Department of Transportation for the purpose of allowing a bridge to cross Blackhawk Lake for construction of I -35E. A report is expected from Mayor Murphy regarding the item at the meeting on Tuesday. It is expected that all options and aspects relating to the anticipated DNR Commissioner's decision will be discussed at that time. New Business FINAL RESOLUTION FOR IDR BONDING FOR EAGAN ASSOCIATIONS A. Randy Nelson, final resolution for Eagan Associates for Industrial.Revenue Bonds (Michael R. Sill Addition) -- A final resolution "authorizing the acquisition and construction of a project under the Minnesota Municipal and Industrial Development Act in the Sale and issuance of commercial development revenue bonds to finance a project" is being presented by'Mr. Randy Nelson of Juran and Moody for consideration by the City Council. The City Council has authorized the preliminary resolution to proceed with $950,000 of commercial development revenue bonds for Eagan Associates allowing the construction and development 17 �1 MEMO TO: CITY ADMINISTRATOR TOM HEDGES FROM: PARK DIRECTOR SCHMIDT DATE: DECEMBER 14,, 1978 SUBJECT: ITEM FOR DECEMBER 19, 1978 CITY COUNCIL MEETING "Fiscal.Year 1979 Preliminary Grant Approval from State Planning Agency" The City of Eagan has besnnotified by the State Planning Agency that our preliminary application for the extension of the Rahn Thomas Trail has been ranked high enough for further consideration for state funding. The amount of the project is estimated at $61;250. $24,500,which represents 408 funding, has been programmed for this project with the City's share being $36,750. A resolution from the City Council authorizing submission of the full application is required. The full application is due January 12, 1979. This grant award will allow the initial construction project for the High Line bike and pedestrian trail to be expanded. The City previously was awarded 908 funding,or $72,000, for construction of the first portion of this trail. School District 196 is counting on this facility to reduce the number of school buses required and to shorten the bus routes to serve the new school because it would provide a safe walkway for children who live within one mile of the school. Mayor Murphy has also requested a review of the current status of our pending park grants which i will have available for inclusion in the packet. CITY OF EAGAN - PARK DEPARTMENT STATUS OF CURRENT AND PENDING GRANT APPLICATIONS DECEMBER 15, 1978 .PROJECT TOTAL COST GRANT ALLOCATIONS LOCAL CURRENT STATUS OF PROJECTS AND GRANT ALLOCATIONS OF PROJECT - SHARE 1976 Northview State $33,333 City has received $100,000. City Share provided from Park Bond Funds. Acquisition 30 acres $135,000 Lawcon $66,667 $ 35,000 Acquisition completed. Contract closed out with State Planning Agency. 1977 Northview $ 93,500 State $46,750 $ 46,750 City has received $100,000. Matching Share provided trom earx nona $6,750 for plans, specifications Acquisition 20 Acres $106,500 State $53,250 $ 53,250 and Park Site Funds. Contract will be closed out in Spring of 1979. Development $100,000 $100,000 1977 Pilot Knob Tennis Courts $ 27,374 State $13,687 $ 13,687 City has received funds. Contract will be closed out in spring of 79. May require return of $1,000 to $2,000 because lights were omitted . at request of residents 1977 Rahn Thomas Trail $ 80,000 Lawcon $40,000 $ 81000 State award - expected 1-30-79. Lawcon award - reimbursable after Development State $32,000 completion of project. City share from Park Board Funds to satisfy $72,000 trail commitment in Park Bond proposal. 1977 Patrick Eagan $140,000 Lawcon $71,000 State share expected 1-1-79. Lawcon Award reimbursed after completion Expansion 19 Acres State $34,000 $ 35,000 of project. City share to come from Park, Bond Funds to satisfy 'Ins_nnn commitment in Park Bond Proposal Part IL. 1978 MnDOT Trails $ 20,000 DOT $16,000 $ 4,000 908 of MnDOT award has been received. Remainder after completion of project. City Share paid from State Aid Road Funds. Retainage still owed will be paid after final inspection -- Sprin 1979. 1978 Rahn Tennis Courts $ 41,750 $14,500 $ 27,250 If City Council gives final approval to this project, City -share plus $4,000 for plans, specifications, and contract supervision to come from future special levy so discussed in the 1979 budget process. Funds could be borrowed from Park Site Fund in the iterim. 1979 Rahn Thomas Trail $ 61,250 State $24,500 $ 36,750 If final approval received from State Planning Agency and city council Extension approves project then City share plus $6,750 for plans, specifications Oeliminary approval only) and supervision could be provided same as above. TOTALS $705,374 $445,687 $259,687 A MEMO TO:' HONORABLE MAYOR AND CITY COUNCIL FROM: .THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: DECEMBER 15, 1978 SUBJECT: ON -STREET PARKING PROBLEM - CHATEAU RIVIERA APARTMENTS - JADE LANE .At the Council Meeting of December 5, 1978, a request was made to the Council by Mr. Richard Radl of 1850 Jade Lane, requesting no parking signs for that portion of Jade Lane abutting Chateau Riviera Apartments. Council directed Public Works and Police Departments to review the request and present our report back to Council on December 19, 1978. The review of the site plans for the Chateau Riviera Apartments indicates that there are 90 units divided equally into two building complexes. Accordingly, there are 181 parking stalls and/or garage facilities provided for these 90 units. This does meet the present zoning requirement of two parking stalls per unit for an apartment complex. This parking stall requirement is more than adequate to handle the needs of the existing residents upon full occupancy and also periodic visitors and guests that occasionally occur. Consequently, there is no need or requirement to provide on -street parking facilities to handle this apartment complex. Public Works Department has experienced problems with the on -street parking along this section of Jade Lane prior to the request that was received by Mr. Radl. The problems that have been encountered are associated with our snowplowing maintenance program. It is almost a certainty that with every snowfall, there will be at least two to three "snowbirds" hampering the effectiveness of our snowplowing program. This creates several problems in respect that once our snowplowing is completed, it usually is several days before vehicles can be removed. Because of the high occupancy units of this apartment complex, it is very difficult to find out ownership of these vehicles to get them removed in time. Consequently, Jade Lane has a series of snowbanks left remaining in the street which often freeze and harden thereby hampering effective traffic flow and emergency vehicle access. Based on this, it would be the recommendation of the Public Works Department that parking restriction be placed on Jade Lane from Rahn Road to 1,250 feet to the East. Normally,parking restrictions affecting adjacent property owners should be initiated by a petition. But in this case, the request is being made by the Public Works Department to eliminate the problems that are associated with the numerous "snowbirds" that occur during the winter months. Consequently, if the Council accepts this request from the Public Works Department, it is recommended that the parking restriction be as follows: 10 Memo December 15, 1978 Page 2 "No parking 2 a.m. to 6 a.m. This restriction would be placed on both North and South side of Jade Lane from Rahn Road to 1,205 feet East. It is believed that this restriction will eliminate the problem of overnight parking which will insure that all vehicles will be moved at least once every 24 hours. It is also believed that with the posting of this parking restriction period that the majority of the apartment residents will then make use of the parking lot facilities without affectively inhibiting the guest parking of the existing single family units on the Northside of Jade Lane during periods of neighborhood parties, family get-togethers, etc, due to the fact that the majority of the parties usually.disperse by 2 a.m. If this parking sign restriction proves to be ineffective, we will review at that time and replace it with more appropriate total parking restrictions. Respectfully Submitted, omas A. Colbert, P.E. Director of Public Works cc: Martin DesLauriers Chief of Police 0 Agenda Information Memo Page Three December 15, 1978 of the Road Machinery and Equipment facility located at the intersection of Silver Bell Road and old Cedar Avenue. The resolution is found on pages __g _through/1, for City Council .review. The only question I raise is whether the resolution title.stating "acquisition" means that one intent of the revenue bond is to acquire the land. This is contrary to City criteria and I will investigate the matter in further detail with Juran and Moody so this matter is worked out prior to the meeting on Tuesday. ADOPTION OF ASSESSMENT COMMITTEE RECOMMENDATIONS B. Adoption of Assessment Committee recommendations of July 31, 1978 and October 30, 1978 -- The normal procedure is to have the City Council review and accept the Assessment Committee recommendations that are found as a part of their official minutes. There have been two sets of minutes as they relate to previous Assessment Committee meetings held on July 31,and October 30, 1978 of which were distributed to the City Council. I have included copies of both sets of these minutes in the packet for your review. There should be action taken by the City Council on the Assessment Committee recommendations at the meeting on Tuesday as a matter of record. FINAL PLAT - SURREY HEIGHTS 7TH ADDITION C. D.H. Gustafson and Associates for final plat approval of Surrey Heights 7th Addition in Section 16 -- The final plat for Surrey Heights 7th Addition has been reviewed by the City staff. Enclosed on page ' '' is a copy of the final plat for Surrey Heights. 7th Addition. The Development Agreement and platting process is for the most part the same as for the previous six additions of the Surrey Heights townhouse development. The 7th Addition is the final Surrey Heights addition. Other Business 979 LICENSE RENEWALS A. Approval of 1979 license renewals -- The license renewals for rubbish, water softener licenses, kennel license, cigarette ..licenses,.plumbing and cesspool licenses, heating, ventilating and refrigeration licenses, vending machine licenses, gravel licenses, well driller's license, and burglar alarm renewals are in order -for consideration with the exception of the vending machine licenses. The Minnesota State Law regarding vending machine licenses was amended in 1978. The law now reads that I eq-- .----$950,0 OMMERCIAL DEVELOPMENT RE UE` BONDS 7 ss,:1zz�r: City of Eagan, Minnesota c;:,v rnino ftody: City Council i.nd, date, time sand' place of mc.-etinc,: A regular meeting held on Tuesday, December 19, 1978, at o'clock P.M. at the City Hall ;..-ar:bers present: F:embers absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. RESOLUTION AUTHORIZING THE ACQUISITION AND. CONSTRUCTION OF A PROJECT UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AND THE SALE AND ISSUANCE OF COMMERCIAL DEVELOPMENT REVENUE BONDS TO FINANCE THE PROJECT I, the undersigned, being the duly qualified and acting 'recording officer of the public corporation issuing the bonds re- ferred to in the title of this certificate, certify that the docu- ments attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actionstaken and of all docu- ments approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended through- out by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of December 1978 _ 13 Signature Alyce Bolke, City Clerk Name and Title Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE ACQUISITION AND CONSTRUCTION'OF A PROJECT UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AND THE SALE AND ISSUANCE OF COMMERCIAL DEVELOPMENT REVENUE BONDS TO FINANCE THE PROJECT BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. It has been proposed that the City issue its Commercial Development Revenue Bonds (Eagan Associates Project), Series 1978 (the Bonds), and loan the Proceeds thereof to Eagan Associates (the Partnership) to finance the construction and equipping, of a facility in the Citv for the sale, leasing and servicing of construction and utility equipment (the Project) The total cost of the Project is estimated at $950,000. The Council gave preliminary approval to the Project by resolution duly adopted August 1, 1978, and, pursuant to that resolution, the following documents relating to the Project have been sub- mitted to the Council and are now, or shall be placed, on file in the office of the City Clerk: (a) Loan Agreement, dated as of December 1, 1978, proposed to be made and entered into between the City and the Partnership; (b) Indenture of Trust (the Indenture) dated as of December 1, 1978, proposed to be made and entered into between the City and the Northwestern National Bank of Minneapolis, in Minneapolis, Minnesota (the Trustee); and (c) Mortgage and Security Agreement, dated December 1, 1978, to be executed by the Partnership and delivered to the Trustee as additional security .for the Bonds. 2. It is hereby found, determined and declared that: (a) the Project heretofore described constitutes a "project" authorized by the Municipal Industrial Development Act, Chapter 474, Minnesota.Statutes (the Act); Iq (b) the purpose of the Project is, and the effect thereof will be, to promote the public welfare by stimulating commerce in the City, providing additional employment opportunities for residents of the City and surrounding area, and providing an increased tax base for the City and overlapping taxing jurisdictions; (c) the City is fully authorized pursuant to the Act to issue and sell the Bonds, to execute and deliver the Loan Agreement and Indenture, and to perform all covenants and _agreements of the City contained therein; (d) it is desirable that the Bonds in the amount of $950,000 to be issued by the City upon the terms set forth in the Indenture, under the provisions of which the City's interest in the Loan Agreement and the pay- ments receivable thereunder from the Partnership will be pledged to the Trustee as security for the payment of principal and interest on the Bonds; (e) the payments charged of the Partnershio in the Loan Agreement are fixed, and required to be revised from time to time as necessary, so as to produce income and revenue sufficient to provide for prompt payment of principal of and interest on all Bonds issued under the Indenture when due, and the Loan Agreement and Mortgage also provide that the Partnership is required to pay all expenses of the operation and maintenance of the Project including, but without limitation,, adequate insurance thereon and insurance against all liability for injury to persons or property arising from the operation thereof, and any taxes and other charges levied upon or with respect to the Project and payable during the term of the Loan Agreement; (f) under the provisions of the Act, and as pro- vided in the Loan Agreement and Indenture, the Bonds are not to be payable.from nor charged upon any funds other than the revenue pledged to the payment thereof; the City is not subject to any liability thereon; no holders of the Bonds shall ever have the right to compel any exercise of the taxing powers of the City to pay any of the Bonds or the interest thereon, nor to enforce payment thereof against any property of -the City; each Bond issued under the Indenture shall recite that the Bonds, including interest thereon, are payable solely from the revenues pledged to the payment thereof; and no Bond shall con- stitute a debt of the City within the meaning of any constitutional or statutory limitation. IS • 0 3. The form of the Loan Agreement and Indenture referred to in paragraph 1 are approved. The Loan Agreement and Indenture, with such variations, insertions and additions as the executing officers may hereafter deem appropriate, are directed to be executed in the name of and on behalf of the 'City by the Mayor, whose signature shall be attested by the City Clerk, and the seal of the City shall be affixed to said documents. The City further approves the general form of the Mortgage, and the execution and delivery of said document to the Trustee shall be a condition precedent to the issuance of the Bonds by the City. 4. The City shall proceed forthwith to issue the Bonds, in the principal amount of $950,000, in the form and upon the terms set forth in the Indenture, which terms are for this purpose incorporated in this resolution and made a part thereof. The Mayor and Clerk are authorized and directed to prepare and execute theBonds as prescribed in the Indenture and to deliver them to the Trustee, together with a certified copy of this resolution and other documents requiredby the Indenture, or required by the firm of attorneys approving the legality of the Bonds, for authentication and delivery to the purchasers thereof upon payment therefor of $940,500 plus accrued interest to the date of. delivery. Pursuant to Section 475.55, Minnesota Statutes, the Trustee is hereby appointed authenticating agent of the City for the purpose of authenticating the Bonds prior to their delivery to the purchaser. 1978. Attest: Adopted by the City Council this 19th day of December, Member Approved: Mayor seconded the above resolution and upon vote being taken thereon the following voted in favor: and the following voted.against the same: whereupon the resolution was declared duly passed and adopted. 4, ■•����••e1■s1■■■■t■s1 •ti�s1�•���De1•�ti�M ��■■■■■■��, a 1/ ■ ■ 00 ■ T ■ ■ ■ ■ ■ ■ .0 SURREY HEIGHTS 7th ADD. , outW `d' surrey fourth • "It e..a 1\,'+fie 0. H. GUSTAESON 6 ASSOCIATES INC. TMIrt We �■L1 ICONSULTANTr KANN901- CONTe C OIKIOrrtt I su a'KKEI IlE1U ITS E\GN'4 Aw-rii V rC01 ee. I hITl1 T10 .1... .,R, . • YOO��w.�w. � II.N N MOM GCTOCI `gl„pf 'O Su.U'1 .IN .I,I MUT`M\ mgh Agenda Informabn Memo • Page Four December 15, 1978 municipalities cannot collect license fees for any vending machines that relates to the distribution of food unless the municipality hires or retains the services of a health inspector. At the present the City of Eagan is collection $2,505 revenue for .vending machines which would hardly pay for the benefits of a full time health inspector. It is my recommendation that we eliminate the vending machine revenue per Minnesota Statute and allow the State of Minnesota to make all health department inspections. If the City of Eagan made an effort to either retain the services of a health officer or hire a full time health officer then we also assume the liability if a sandwhich or other type of food should happen to be stale and cause a health problem within an industry or establishment within the City of Eagan. If the revenues were greater than the cost of a Health Inspector and the City wanted to assume the liability and the inspection, the situation would be different. The City Administrator will discuss the matter in further detail at the meeting on Tuesday. CONDITIONAL USE PERMIT RENEWALS B. Approval.of 1979 conditional use permits -- Three conditional use permit renewals for the month of January are in order for consideration. The first conditional use permit renewal is for Merlin Barfknecht for Speed Engineering at 835 Lone Oak Road to operate a tire business in his garage. The second conditional use permit is for car storage to Omar Henricher at 3165 Dodd Road and the third conditional use permit renewal is for an office in a home for Dr. Ethel Traxler at 1467 Highview Avenue. FINAL PAY ESTIMATE FOR 2,000,000 GALLON RESERVOIR C. Approval of project and final pay estimate for Imp. 193, Part I, 2,000,000 reservoir -- At the regular City Council meeting on December 5, 1978 the final pay consideration for the 2,000,000 gallon reservoir was.continued allowing final inspec- tion by Public Works Director Colbert. Enclosed on page�1 is a memorandum from Public Works Director Colbert recommending final payment be issued to Brown Minneapolis Tank Company in the amount of $20,467.90. TERMINATION OF LEASE -- ORR HOUSE D. Termination of Lease on Orr House -- The following letter was received from Mr. Stan Johnson who is the lessee of the Orr house. "I am writing to request that my lease, with the City of Eagan, be terminated if possible. I have a chance to invest in a business partnership in northern Minnesota, which will require me to be there by February 1. If lease can be terminated I wish to be moved by mid January. I am sorry for the inconvenience. Your cooperation is greatly appreciated. Sincerely yours, Stan Johnson." As the City Council recalls, the City of Eagan and Stan Johnson have entered into a one year lease agreement which was effective July 1, 1978 and extends through the end of June 30, 1979. The City is receiving $300/month for the I� MEMO TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: 4H{/THOMAS A. COLBERT, PUBLIC WORKS DIRECTOR DATE: DECEMBER 14, 1978 SUBJECT: IMPROVEMENT PROJECT 193 -- FINAL PAYMENT TWO MILLION GALLON RESERVOIR At the regular Council meeting on December 5, 1978 it was recommended that final payment consideration be continued for two weeks until I had the opportunity to review the reservoir with the Consulting Engineer and out utility maintenance personnel to provide a recommendation to the Council regarding this request for final payment. On December 12, 1978 I reviewed the plans and specifications with an on-site inspection of the completed reservoir with Larry Felbstien of Bonestroo,.Rosene, Anderlik & Assoc., Bill Branch, Public Works Superintendent and Joe Connolly, Public Works Utility Foreman. Our inspection found the construction of this project to be in accordance with the plans and specifications as confirmed by Mr. Felbstien in his letter dated November 24, 1978. Therefore, it is recommended that this final payment be issued to Brown Minneapolis Tank Company, St. Paul, Minnesota in the amount of $20,467.90. Respectfully Submitted, TAC cc: Alyce Bolke 19 Agenda Informat a Memo • Page Five December 15, 1978 single family residence referred to as the Orr House and we also collected a deposit of $150 which can be used for advanced rent. In the lease agreement there is language that states the following: "Lessor may, at lessor's option, hold lessee liable for any difference between the rent that would have payable under this lease during the balance of the unexpired term, if this lease had continued in force and the net rent for such a period realized by lessor by means of reletting the premises. It appears that if the City Council is willing to accept Mr. Johnson's request to terminate the lease there should be an advertisement placed in the Dakota County paper immediately so it is possible to find a new lessee by February 1, 1979. The City Administrator will discuss the matter in further detail at the meeting on Tuesday. ASSESSMENT INSTALLMENTS FOR CITY PROPERTY E. Assessment installments for City property -- There are seven parcels of property that have 1978 Assessments due which total $6,177.58. These assessments were paid in 1977 and are in order for consideration for payment in 1978. Please refer to page -AL--for a copy of a spread sheet prepared by City Clerk Treasurer Bolke which provides a breakdown of the parcel numbers, site, the 1978 assesments due, how those assessments were paid in 1977, and some general comments. The City Administrator will comment in further detail at the meeting on Tuesday. w map Y 166 c� City Administrator GLI PARCEL NO. Site 1978 Assessments Due Pd. in 1977 10-24980-010-00 Evergreen Park $ 180.52 - Sanitary Sewer Trunk General Fund 10-16705-020-00 Woodhaven Park $ 662.56 - Gold Trail Street General Fund 10=01900-020-09 Gold Trail Pond $ 651.68 - Gold Trail Street General Fund 10-01200-010-78 Bur Oak Park $ 389.92 - Water Area General Fund 10-0120u-040-52 Bur Oak Park $ 106.34 - Water Area General Fund 10-02800-010-77 Thomas Lake Park $1,806.08- Sanitary Sewer Trunk Park Bond Fund 10-02800-010-77 Thomas Lake Park $1,718.60 - Water Area General Fund Total Assessments $5,515.70 Total Penalties on Above 661.88 Total $6,177.58 Penalties should be abated by Council Resolution t:�j Comments This could be abated as much of the land is under water. This could be paid from either municipal state aid or future road const. fund n � This could be paid from General Fund in accordance with policy or abated unti* used. This should be paid from Park Site Fund as there are no funds in the Park Bond Fund This could be paid from General Fund in accordance with policy or abated until used • 0 • MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 15, 1978 SUBJECT: INFORMATIVE MEMO Enclosed on pageA3is a copy of a memorandum from Building Inspector Peterson that represents a rather involved project to determine the energy calculations for the Eagan City Hall. The memorandum is provided for informative purposes. The City of Eagan has received a reply to the resolution it passed on September 17, 1978 regarding consideration to proceed with the reconstruction of County State Aid Highway 31 from County Road 28 to proposed Interstate 494. A copy of this letter is found on pages "% through 416 your reference. It is recommended that the City Council briefly discuss the matter to decide when Mr. Sandeen should appear for further discussion on the matter. Enclosed in each City Council packet without a page number is a copy of a resolution that was passed by the City of Rosemount supporting the timely completion of Interstate 35E as recommended by the City of Eagan. The City Administrator is working on further data relating to the Police Department negotiations which will be available at the meeting on Tuesday. The City Administrator has also prepared a spread sheet that takes into consideration salary adjustments for 1979 affecting all non-union and management personnel. This will be distributed on Monday for review by the Council with some consideration if, time is allowed after the meeting on Tuesday. Due to a short agenda relative to issues on Tuesday evening, it is recommended that the City Council consider an executive session after the meeting to review the Police negotiations and some general comments by our legal counsel, Paul Hauge, relating to the status of some various court cases. 'Hum n4 5� /4d e. City Administrator ALL..? MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS . FROM: BUILDING INSPECTOR PETERSON DATE: DECEMBER 15, 1978 SUBJECT: ENERGY CALCULATIONS FOR EAGAN,CITY HALL AS PER 2MCAR SS.1.16001 The above statute does not make it mandatory to retrofit but to evaluate. The calculations below are compared with the max- imum losses permitted for new construction. OLD SECTION. Allowed As Is Deficient Walls U.23 U.45 U.22 Roof/Ceiling U.06 U.098 U.038:' NEW SECTION Walls U.23 U.35 U.12 Roof/Ceiling U.06 U.195 U.135 Definition of U Factor A "U" value is the amount of energy that will flow through one square foot of an assembly in one hour for each degree of temperature difference between the two sides. Think of it as percentages. The single glass windows in the old section and the skylights in the new section create the most of the hall's deficiency. A very rough estimate for retrofitting would be $8000-$12000. �s DAKOTA 1101-A'T V •DAKOTA COUNTY GOVERNMENT CENTER 1560 HWY. 55 - HASTINGS. MINNESOTA 55033 December 7, 1978 Mr. Thomas L. Hedges, Administrator City of Eagan 3795 Pilot Knob Road Eagan, MN 55122 ROBERT P. SANDEEN. P.E. COUNTY ENGINEER YI Rr����ift1 DEC a 1918 TELEPHONE 612.437.3191 . .'Y Dear Mr. Hedges: In reply to the Resolution passed by the Eagan City Council September 17, 1978, we have put together the following information. The first draft of the 1979 budget presented to the County Board of Commissioners included $903,000.00 to reconstruct CSAH 31 from CR 28 to FAI 494. The County Board of Commissioners was faced with budget requests beyond their financial ability, therefore, some things had to be cut or deleted. As there had been some considerable indecision as to the design, the thought was it might be difficult to have a project ready for 1979, therefore, it was not included in the approved budget. As a number of projects were cut, and further knowing that some proposed projects might be eliminated, the following statement was included in the budget. "The following projects were recommended in the budget as originally presented..... When the budget was adopted there were not sufficient funds to accomplish all the work proposed. These projects are listed as recommended in the event funds become available". The Resolution requests that the department prepare plans for three different designs. This would be a very extravagent method of attempting to decide which design to construct. If the City Council's request is not aimed at traffic need, but is more specifically interested in the adjacent impact of the various designs, we can provide some general facts without separate designs. Right of way for a two lane rural design (gravel shoulders and ditches) is 120 feet with exceptions given for urban sections adjacent to homes. Right of way for urban designs with a minimum 13 foot boulevard would be 100 feet for a four lane divided roadway and 80 feet for a four lane undivided roadway. A two lane, 44 foot urban street can, under extreme conditions, be constructed on a 66 foot right of way, but 80 feet is recommended. 44 AN EQUAL OPPORTUNITY EMPLOYER • 6 Mr., Thomas L. Hedges, Administrator Page P For all conditions, a wider boulevard and corresponding wider right of way is desirable for a safer separation of pedestrians and traffic. Aright of way width of 150 feet is recommended along higher speed divided roadways to increase safety as well as to reduce future encroachment to private properties in developing areas. Where sufficient right of way is not avail- able to contain all construction, which is the case of a minimum boulevard . situation and most rural designs, additional temporary construction easement is necessary. Current costs per mile for the roadway construction portion of the various designs are: 2 -lane rural (24' driving surface, 10' gravel shoulders) $185,000 4_ -.lane divided urban (74`- section. with. 18` raised median. for turn lanes)_ 420,000 4 -lane undivided urban [52` section)_ 350,000 2rlane.undivided urban -04' section.) 290,000 These costs do not include drainagestructures for the.rural design or storm sewer for the urban designs. They also do not include signal systems which would be needed with all designs, but would vary somewhat in cost depending on design. Most of these costs would be basically the same for the urban designs and would act to reduce the total cost differential between them. Right of way costs vary with the width of the road surface with the exception of the rural design which requires the most right of way for the least width of road surface. All of the urban designs would be able to incorporate sidewalks or pathways on either side. If a sidewalk or pathway was not to be considered, the boulevard width could be reduced to a minimum of four feet. With the rural design, a pathway would have to be incorporated into the backslope which would require additional right of way or slope easement. Because of the significant impact of Interstate Highways 35E and 494 on this segment of roadway, the County in the past has relied heavily on the State Department of Transnortation traffic forecast. Whereas, earlier Minnesota Department of Transportation forecasts received a high degree of analysis and were considered very dependable based on existing growth forecasts at the time, the latest traffic data from the Minnesota Department of Transportation hasonly been.a reproduction of raw Metropolitan Council forecasts. The County has grave reservations in using this unrefined data for design on anything other than major controlled access freeways. The Metropolitan Council Staff has in fact cautioned local agencies against using the raw data for design purposes without additional analysis. as Mr. Thomas.L. Hedges, Administrator Page 3 Generally, the Metropolitan Council data for Dakota County appears low. It also utilized very large zones which makes it difficult to study local roads. Another concern i.s that it does not account at all for any traffic within the zone which started and ends in the zone but does not leave it (ie. -local shopping trips, local work trips, or school trips). The County Highway Department will begin preparing a transportation Plan in 1979. An important portion of the plan will be traffic data on all County roads. While in the past we felt confident with the State forecasts for many of the roads in the urbanizing areas of the County, it now appears that we must do our own indepth analysis. Unfortunately, this information will not be available for another 18 to 24 months. Programming of County Highway 31 would necessitate advancement of the traffic forecast portion of the transportation plan. In summary, the old data indicated an obvious need for four lanes, possibly six. The current raw data is on the borderline of four lane need but is looked upon with serious reservation by the County. We feel the right information is somewhere in between and definitely in the four lane category. Until our transportation study is complete, we cannot back up our judgments with facts. Some statistical comparisons include the fact that going from a two lane rural, or urban design, to a four lane urban design increases the capacity by approximately 2.3 times for an undivided roadway to 2.8 times for a divided roadway. The safety increase from an undivided roadway to a divided roadway is approximately two times. I am enclosing a print of our typical sections for design. This should give the general picture of right of way necessary. A 44' design is not shown as this is not used by the County to any extent. The right of way requirements for 44' would be the same as the 52' design, which would result in a wider boulevard, or eliminate some slope easement. If the City Council would desire our attendance at a meeting, we would be happy to present it. I do not feel that it should be in the form of a public hearing, but only an informational meeting. A hearing could be held at a latter date. I hope this information is of.value to you. If you have any further questions, please call me or Gary Erickson. We would be happy to assist you if we can. Sincerely,Robert P. Sandeen, P.E. Dakota County Highway Engineer RPS:amr Enclosure a� cc: Commissioner James W. Kennedy Mr. Thomas Colbert, Engineer, City of Eagan AGENDA REGULAR MEETING CITY COUNCIL EAGAN, MINNESOTA CITY HALL DECEMBER M 1978 6:30 P.M. I. 6:30 - Roll Call and Pledge of Allegiance. II. 6:35 - Adopt agenda and approval of minutes of December 5, 1978 regular meeting and minutes of December 12, 1978 special meeting. III. 6:40 - DEPARTMENT HEAD BUSINESS. A. Fire Department C. Park Department B. Police Department D. Public Works Department 1. Request for "No Parking" signs on Jade Lane. IV. 7:00 - OLD BUSINESS. A. I -35E Blackhawk Lake Bridge Permit. V. NEW BUSINESS. A. Randy Nelson - Final resolution for Eagan Associates Industrial Revenue Bonds. (Michael R.. Sill Addition). B. Adoption of Assessment Committee recommendations of July 31, 1978 and October 30, 1978. C. D.H. Gustafson $ Associates for final plat approval of Surrey Heights 7th Addition in Section 16. VI. OTHER BUSINESS. A. Approval of 1979 license renewals. B. Approval of 1979 conditional use permits. C. Approval of project and final pay estimate for Project 193, Part I, 2,000,000 gallon reservoir. D. Termination of lease - Orr house. E. Assessment installments - City property. VII. VISITORS TO BE HEAR* . VIII. ADJOURNMENT *For those persons who are not on the agenda 0 0 MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 15, 1978 SUBJECT: AGENDA INFORMATION After approval of the December 5, 1978 regular City Council minutes and December 12, 1978 special City Council minutes, the following items are scheduled for consideration: Department Head Business A. Fire Department -- The Public Works Committee met with the Fire Department building committee on Wednesday, December 13, 1978 to review plans for Fire Station #3. Enclosed on panes through-�; is a rough sketch of the various topics 04 discussion that was considered at the meeting on Wednesday. The next meeting is scheduled for the first week of January at which time the Committee will meet with members of the Park Advisory Members to discuss the feasibility of locating the Fire Station in Thomas Lake Park, which is one of the proposed sites, and also to meet with Mr. Svenn Borgersen to discuss the feasibility of utilizing his expertise to provide architectural services to the City of Eagan for the preparation of plans and specifications, design and inspection of the building at no cost. There are no additional items relating to the Fire Department at this time. B. Police Department -- Chief of Police DesLauriers will request that the purchase of three new Police squad cars, to be purchased in early 1979, be considered. These squad cars will replace three squad cars that will have over 70,000 miles per vehicle on them by spring of 1979. For a recommendation on this matter please refer to Chief of Poce DesLauriers' ' memorandum, a copy is enclosed on page for your reference. I informed Police Chief DesLauriers that members of the City Council have asked that the new Oldsmobile diesel be rust -proofed and further that City Council Members would like the opportunity to inspect the vehicle once it is delivered to the City. C. Park Department -- 1. Enclosed on pages _through is a memorandum from Park Director Schmidt addressing the Vienna Woods dedication of park land matter. Park Director Schmidt is looking for direction from the City Council on this matter to resolve the park dedication question with the developers, Mr. Chuck Slocum and Mr. Marvin Bump. PUBLIC WORKS COMMITTEE MEETING A meeting of the Public Works Committee was held on December 13, 1978 in the office of the City Administrator. Those present were Public Works Committee Members Wachter and Parr'anto, City Administrator Hedges, Public Works Director Colbert, and Eagan Volunteer Fire Department representatives John Flood, Ken Southorn, Doug Reid, and Fire Chief Childers. The purpose of the meeting was to discuss the proposed Fire Station #3. DISCUSSION: --Insurance for the construction of the building --no hose tower for Station #3 --Type of construction 1. Wood blends into neighborhood 2. pre -cast wall slabs 3. concrete block 4. maintenance discussion between wood & concrete --Selection of an Architect 1. insurance for construction 2. Preparation of plans & specifications 3. Utilize the services of Svenn Borgersen, discuss the potential of an architect for a review process. --Equipment needs --pursue the equipment necessary to complete .Fire Station #3 1. Fire Station #3 2. Monitors, personnel equipment, pumpers, etc. 3. Station 1 Addition 4. Land acquisition, additional sites y11 .14 �e Two • is Works Committee 12-13-78 --Location of Fire Station #3 (Sites) 1. Thomas Lake Park a. Access from Fire Dept. for response b. response of volunteers from area residents to the location c. street access for response time d. Dakota County - stay 600'.from major intersections 2. Well Site (north of Hockey rink on Pilot Knob Rd.) a. Concern of water table 3. Site west of Pilot Knob on Cliff Road 4. Transformer site on Pilot Knob Road & Wilderness Run Rd. CRITERIA -- Locate station close to potential firemen General feeling was the well site for Station #3. Also explore Thomas Lake possibility. dhan i3orice 3'Departlent A Martin DesLauriers` Chief of Police Jay M. Berthe } N Assistant Chief of Police i TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: Hennepin County Purchase Agreement - Squad Cars MD/vk 3830 Pilot Knob Road Eagan. Minnesota 55122 13 December 1978 I have reviewed the police car bids for 1979 and it appears to me we have two choices: 1. Item li 6 - a mid-sized patrol sedan and the low bidder is Iten Chevrolet Company of Brooklyn Center. This is for a Chevrolet Malibu for $5,994. This vehicle has a 108" wheel base, which is 2". shorter than the Nova. 2. A full-sized police sedan for which the low bidder is Free- way Ford of Bloomington. This is for an LTD II for $6,118. This vehicle has a 118" wheel base. At the present time, we have three vehiclesto be replaced by early spring of 1979. All of these vehicles will have over 70000 miles on them. They would have to be sold outright either through bids or through the Hennepin County auction. I recommend that we purchase three police vehicles through the Hennepin Purchase Agreement and I also recommend that we purchase the LTD'II's because I feel they are a more suitable vehicle due to their wheel base and weight. We must order these vehicles now and delivery can be expected in April 1979. I have talked to Joe Greaves Motors and we should have delivery on our Oldsmobile diesel by about Christmastime. Because of the delivery time on this diesel and on the LTD II from Wilroy, we. probably.will not be billed for these two vehicles until after January 1st. I would request that the cost of these two vehicles remain as an item in our 1978 budget. Both vehicles should be delivered at least by January 1, 1979. % �� If t C2ll2C�+� ,n DesLauriers q THE LONE OAK TREE - THE SYMBOL OF STRENGTH & GROWTH IN OUR COMMUNITY V • • MEMO TO: CITY ADMINISTRATOR HEDGES FROM: PARK DIRECTOR SCHMIDT DATE: NOVEMBER 21, 1978 SUBJECT: VIENNA WOODS - SUGGESTED EARLY DEDICATION OF PARK LAND At the October 18, 1978 City Council meeting it was recommended • that I meet with Mr. Charles Slocum of Unisource to pursue immediate dedication of the 2-1/2 acre park which was committed in conjunction with the Vienna Woods plat approval. I have researched'the pros and cons of accepting this park dedication at this time and would like to make you aware of a number of concerns City staff has regarding early dedication in this area. I have asked Paul Hauge for an opinion regarding the City's position if MnDOT attempted to obtain City park land for highway purposes and it appears that our situation would not be as firm as we had hoped. Since the land would be dedicated rather than purchased with federal funds there would be no prohibition against the highway department requiring a portion of it. (See enclosed opinion from Paul Hauge.) In addition, the City could find itself causing a delay of the construction of I -35E if we were to get into a dispute with MnDOT regarding park land. If we were to take the dedication early and lose some of the land to the Highway Department we would be left with an area too small to serve the needs of the neighborhood but we would not be entitled to require more dedication from the developer. Other points to consider include: Taking the dedication early will eliminate the property from the tax rolls before we need it. Mr. Slocum could raise an objection if land which was dedicated for park purposes was later converted to Highway right-of-way. Delaying the dedication until firm plans exist for develop- ment in this neighborhood will give the City flexibility to design a park with good access which fits well within the neighborhood. E- Z� 1. Some of the area now zoned as business could be converted to residential and additional dedication could be required. Flexibility as to final location could be of value if this occurs. In view of the above, the Park Department recommends that. dedication of the 2-1/2 acre park for Vienna Woods be delayed as per the original proposal. C, Agenda Information Memo Page Two December 15, 1978 2.. The City of Eagan was notified by the State Planning Agency that the preliminary application for the extension of the Rahn Thomas Trail has been ranked high enough for state funding. Therefore, it is necessary that the City Council pass a resolution authorizing submission of a full application to the State' Planning Agency. For further consideration on the matter and a breakdown of the project please refer tg Park Director Schmidt's memorandum, a copy is enclosed on page ?i for your reference. For additional information relating to the status of pending park grants, please refer to page 9. D. Public Works Department -- Enclosed on pages 1t)-11 is a copy of a memorandum from Director of Public Works Colbert relating to the findings he and Police Chief DesLauriers have made relating to the request by residents on Jade Lane for "No Parking" signs on said street. Public Works Director Colbert and Chief of Police DesLauriers will address the matter as a part of the Public Works Department business. Old Business BLACKHAWK LAKE BRIDGE PERMIT A. I -35E Blackhawk Lake bridge permit -- At the special executive meeting held by the City Council on Monday, December 11, 1978 it was the general consensus that one additional week would be given until a decision would be made by the City Council as to what direction the City will take regarding the current status of the Hearing Examiner's recommendation to deny a permit to the Minnesota Department of Transportation for the purpose of allowing a bridge to cross Blackhawk Lake for construction of I -35E. A report is expected from Mayor Murphy regarding the item at the meeting on Tuesday. It is expected that all options and aspects relating to the anticipated DNR Commissioner's decision will be discussed at that time. New Business FINAL RESOLUTION FOR IDR BONDING FOR EAGAN ASSOCIATIONS A. Randy Nelson, final resolution for Eagan Associates for Industrial.Revenue Bonds (Michael R. Sill Addition) -- A final resolution "authorizing the acquisition and construction of a project under the Minnesota Municipal and Industrial Development Act in the Sale and issuance of commercial development revenue bonds to finance a project" is being presented by'Mr. Randy Nelson of Juran and Moody for consideration by the City Council. The City Council has authorized the preliminary resolution to proceed with $950,000 of commercial development revenue bonds for Eagan Associates allowing the construction and development 17 �1 MEMO TO: CITY ADMINISTRATOR TOM HEDGES FROM: PARK DIRECTOR SCHMIDT DATE: DECEMBER 14,, 1978 SUBJECT: ITEM FOR DECEMBER 19, 1978 CITY COUNCIL MEETING "Fiscal.Year 1979 Preliminary Grant Approval from State Planning Agency" The City of Eagan has besnnotified by the State Planning Agency that our preliminary application for the extension of the Rahn Thomas Trail has been ranked high enough for further consideration for state funding. The amount of the project is estimated at $61;250. $24,500,which represents 408 funding, has been programmed for this project with the City's share being $36,750. A resolution from the City Council authorizing submission of the full application is required. The full application is due January 12, 1979. This grant award will allow the initial construction project for the High Line bike and pedestrian trail to be expanded. The City previously was awarded 908 funding,or $72,000, for construction of the first portion of this trail. School District 196 is counting on this facility to reduce the number of school buses required and to shorten the bus routes to serve the new school because it would provide a safe walkway for children who live within one mile of the school. Mayor Murphy has also requested a review of the current status of our pending park grants which i will have available for inclusion in the packet. CITY OF EAGAN - PARK DEPARTMENT STATUS OF CURRENT AND PENDING GRANT APPLICATIONS DECEMBER 15, 1978 .PROJECT TOTAL COST GRANT ALLOCATIONS LOCAL CURRENT STATUS OF PROJECTS AND GRANT ALLOCATIONS OF PROJECT - SHARE 1976 Northview State $33,333 City has received $100,000. City Share provided from Park Bond Funds. Acquisition 30 acres $135,000 Lawcon $66,667 $ 35,000 Acquisition completed. Contract closed out with State Planning Agency. 1977 Northview $ 93,500 State $46,750 $ 46,750 City has received $100,000. Matching Share provided trom earx nona $6,750 for plans, specifications Acquisition 20 Acres $106,500 State $53,250 $ 53,250 and Park Site Funds. Contract will be closed out in Spring of 1979. Development $100,000 $100,000 1977 Pilot Knob Tennis Courts $ 27,374 State $13,687 $ 13,687 City has received funds. Contract will be closed out in spring of 79. May require return of $1,000 to $2,000 because lights were omitted . at request of residents 1977 Rahn Thomas Trail $ 80,000 Lawcon $40,000 $ 81000 State award - expected 1-30-79. Lawcon award - reimbursable after Development State $32,000 completion of project. City share from Park Board Funds to satisfy $72,000 trail commitment in Park Bond proposal. 1977 Patrick Eagan $140,000 Lawcon $71,000 State share expected 1-1-79. Lawcon Award reimbursed after completion Expansion 19 Acres State $34,000 $ 35,000 of project. City share to come from Park, Bond Funds to satisfy 'Ins_nnn commitment in Park Bond Proposal Part IL. 1978 MnDOT Trails $ 20,000 DOT $16,000 $ 4,000 908 of MnDOT award has been received. Remainder after completion of project. City Share paid from State Aid Road Funds. Retainage still owed will be paid after final inspection -- Sprin 1979. 1978 Rahn Tennis Courts $ 41,750 $14,500 $ 27,250 If City Council gives final approval to this project, City -share plus $4,000 for plans, specifications, and contract supervision to come from future special levy so discussed in the 1979 budget process. Funds could be borrowed from Park Site Fund in the iterim. 1979 Rahn Thomas Trail $ 61,250 State $24,500 $ 36,750 If final approval received from State Planning Agency and city council Extension approves project then City share plus $6,750 for plans, specifications Oeliminary approval only) and supervision could be provided same as above. TOTALS $705,374 $445,687 $259,687 A MEMO TO:' HONORABLE MAYOR AND CITY COUNCIL FROM: .THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: DECEMBER 15, 1978 SUBJECT: ON -STREET PARKING PROBLEM - CHATEAU RIVIERA APARTMENTS - JADE LANE .At the Council Meeting of December 5, 1978, a request was made to the Council by Mr. Richard Radl of 1850 Jade Lane, requesting no parking signs for that portion of Jade Lane abutting Chateau Riviera Apartments. Council directed Public Works and Police Departments to review the request and present our report back to Council on December 19, 1978. The review of the site plans for the Chateau Riviera Apartments indicates that there are 90 units divided equally into two building complexes. Accordingly, there are 181 parking stalls and/or garage facilities provided for these 90 units. This does meet the present zoning requirement of two parking stalls per unit for an apartment complex. This parking stall requirement is more than adequate to handle the needs of the existing residents upon full occupancy and also periodic visitors and guests that occasionally occur. Consequently, there is no need or requirement to provide on -street parking facilities to handle this apartment complex. Public Works Department has experienced problems with the on -street parking along this section of Jade Lane prior to the request that was received by Mr. Radl. The problems that have been encountered are associated with our snowplowing maintenance program. It is almost a certainty that with every snowfall, there will be at least two to three "snowbirds" hampering the effectiveness of our snowplowing program. This creates several problems in respect that once our snowplowing is completed, it usually is several days before vehicles can be removed. Because of the high occupancy units of this apartment complex, it is very difficult to find out ownership of these vehicles to get them removed in time. Consequently, Jade Lane has a series of snowbanks left remaining in the street which often freeze and harden thereby hampering effective traffic flow and emergency vehicle access. Based on this, it would be the recommendation of the Public Works Department that parking restriction be placed on Jade Lane from Rahn Road to 1,250 feet to the East. Normally,parking restrictions affecting adjacent property owners should be initiated by a petition. But in this case, the request is being made by the Public Works Department to eliminate the problems that are associated with the numerous "snowbirds" that occur during the winter months. Consequently, if the Council accepts this request from the Public Works Department, it is recommended that the parking restriction be as follows: 10 Memo December 15, 1978 Page 2 "No parking 2 a.m. to 6 a.m. This restriction would be placed on both North and South side of Jade Lane from Rahn Road to 1,205 feet East. It is believed that this restriction will eliminate the problem of overnight parking which will insure that all vehicles will be moved at least once every 24 hours. It is also believed that with the posting of this parking restriction period that the majority of the apartment residents will then make use of the parking lot facilities without affectively inhibiting the guest parking of the existing single family units on the Northside of Jade Lane during periods of neighborhood parties, family get-togethers, etc, due to the fact that the majority of the parties usually.disperse by 2 a.m. If this parking sign restriction proves to be ineffective, we will review at that time and replace it with more appropriate total parking restrictions. Respectfully Submitted, omas A. Colbert, P.E. Director of Public Works cc: Martin DesLauriers Chief of Police 0 Agenda Information Memo Page Three December 15, 1978 of the Road Machinery and Equipment facility located at the intersection of Silver Bell Road and old Cedar Avenue. The resolution is found on pages __g _through/1, for City Council .review. The only question I raise is whether the resolution title.stating "acquisition" means that one intent of the revenue bond is to acquire the land. This is contrary to City criteria and I will investigate the matter in further detail with Juran and Moody so this matter is worked out prior to the meeting on Tuesday. ADOPTION OF ASSESSMENT COMMITTEE RECOMMENDATIONS B. Adoption of Assessment Committee recommendations of July 31, 1978 and October 30, 1978 -- The normal procedure is to have the City Council review and accept the Assessment Committee recommendations that are found as a part of their official minutes. There have been two sets of minutes as they relate to previous Assessment Committee meetings held on July 31,and October 30, 1978 of which were distributed to the City Council. I have included copies of both sets of these minutes in the packet for your review. There should be action taken by the City Council on the Assessment Committee recommendations at the meeting on Tuesday as a matter of record. FINAL PLAT - SURREY HEIGHTS 7TH ADDITION C. D.H. Gustafson and Associates for final plat approval of Surrey Heights 7th Addition in Section 16 -- The final plat for Surrey Heights 7th Addition has been reviewed by the City staff. Enclosed on page ' '' is a copy of the final plat for Surrey Heights. 7th Addition. The Development Agreement and platting process is for the most part the same as for the previous six additions of the Surrey Heights townhouse development. The 7th Addition is the final Surrey Heights addition. Other Business 979 LICENSE RENEWALS A. Approval of 1979 license renewals -- The license renewals for rubbish, water softener licenses, kennel license, cigarette ..licenses,.plumbing and cesspool licenses, heating, ventilating and refrigeration licenses, vending machine licenses, gravel licenses, well driller's license, and burglar alarm renewals are in order -for consideration with the exception of the vending machine licenses. The Minnesota State Law regarding vending machine licenses was amended in 1978. The law now reads that I eq-- .----$950,0 OMMERCIAL DEVELOPMENT RE UE` BONDS 7 ss,:1zz�r: City of Eagan, Minnesota c;:,v rnino ftody: City Council i.nd, date, time sand' place of mc.-etinc,: A regular meeting held on Tuesday, December 19, 1978, at o'clock P.M. at the City Hall ;..-ar:bers present: F:embers absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. RESOLUTION AUTHORIZING THE ACQUISITION AND. CONSTRUCTION OF A PROJECT UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AND THE SALE AND ISSUANCE OF COMMERCIAL DEVELOPMENT REVENUE BONDS TO FINANCE THE PROJECT I, the undersigned, being the duly qualified and acting 'recording officer of the public corporation issuing the bonds re- ferred to in the title of this certificate, certify that the docu- ments attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actionstaken and of all docu- ments approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended through- out by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of December 1978 _ 13 Signature Alyce Bolke, City Clerk Name and Title Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE ACQUISITION AND CONSTRUCTION'OF A PROJECT UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AND THE SALE AND ISSUANCE OF COMMERCIAL DEVELOPMENT REVENUE BONDS TO FINANCE THE PROJECT BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. It has been proposed that the City issue its Commercial Development Revenue Bonds (Eagan Associates Project), Series 1978 (the Bonds), and loan the Proceeds thereof to Eagan Associates (the Partnership) to finance the construction and equipping, of a facility in the Citv for the sale, leasing and servicing of construction and utility equipment (the Project) The total cost of the Project is estimated at $950,000. The Council gave preliminary approval to the Project by resolution duly adopted August 1, 1978, and, pursuant to that resolution, the following documents relating to the Project have been sub- mitted to the Council and are now, or shall be placed, on file in the office of the City Clerk: (a) Loan Agreement, dated as of December 1, 1978, proposed to be made and entered into between the City and the Partnership; (b) Indenture of Trust (the Indenture) dated as of December 1, 1978, proposed to be made and entered into between the City and the Northwestern National Bank of Minneapolis, in Minneapolis, Minnesota (the Trustee); and (c) Mortgage and Security Agreement, dated December 1, 1978, to be executed by the Partnership and delivered to the Trustee as additional security .for the Bonds. 2. It is hereby found, determined and declared that: (a) the Project heretofore described constitutes a "project" authorized by the Municipal Industrial Development Act, Chapter 474, Minnesota.Statutes (the Act); Iq (b) the purpose of the Project is, and the effect thereof will be, to promote the public welfare by stimulating commerce in the City, providing additional employment opportunities for residents of the City and surrounding area, and providing an increased tax base for the City and overlapping taxing jurisdictions; (c) the City is fully authorized pursuant to the Act to issue and sell the Bonds, to execute and deliver the Loan Agreement and Indenture, and to perform all covenants and _agreements of the City contained therein; (d) it is desirable that the Bonds in the amount of $950,000 to be issued by the City upon the terms set forth in the Indenture, under the provisions of which the City's interest in the Loan Agreement and the pay- ments receivable thereunder from the Partnership will be pledged to the Trustee as security for the payment of principal and interest on the Bonds; (e) the payments charged of the Partnershio in the Loan Agreement are fixed, and required to be revised from time to time as necessary, so as to produce income and revenue sufficient to provide for prompt payment of principal of and interest on all Bonds issued under the Indenture when due, and the Loan Agreement and Mortgage also provide that the Partnership is required to pay all expenses of the operation and maintenance of the Project including, but without limitation,, adequate insurance thereon and insurance against all liability for injury to persons or property arising from the operation thereof, and any taxes and other charges levied upon or with respect to the Project and payable during the term of the Loan Agreement; (f) under the provisions of the Act, and as pro- vided in the Loan Agreement and Indenture, the Bonds are not to be payable.from nor charged upon any funds other than the revenue pledged to the payment thereof; the City is not subject to any liability thereon; no holders of the Bonds shall ever have the right to compel any exercise of the taxing powers of the City to pay any of the Bonds or the interest thereon, nor to enforce payment thereof against any property of -the City; each Bond issued under the Indenture shall recite that the Bonds, including interest thereon, are payable solely from the revenues pledged to the payment thereof; and no Bond shall con- stitute a debt of the City within the meaning of any constitutional or statutory limitation. IS • 0 3. The form of the Loan Agreement and Indenture referred to in paragraph 1 are approved. The Loan Agreement and Indenture, with such variations, insertions and additions as the executing officers may hereafter deem appropriate, are directed to be executed in the name of and on behalf of the 'City by the Mayor, whose signature shall be attested by the City Clerk, and the seal of the City shall be affixed to said documents. The City further approves the general form of the Mortgage, and the execution and delivery of said document to the Trustee shall be a condition precedent to the issuance of the Bonds by the City. 4. The City shall proceed forthwith to issue the Bonds, in the principal amount of $950,000, in the form and upon the terms set forth in the Indenture, which terms are for this purpose incorporated in this resolution and made a part thereof. The Mayor and Clerk are authorized and directed to prepare and execute theBonds as prescribed in the Indenture and to deliver them to the Trustee, together with a certified copy of this resolution and other documents requiredby the Indenture, or required by the firm of attorneys approving the legality of the Bonds, for authentication and delivery to the purchasers thereof upon payment therefor of $940,500 plus accrued interest to the date of. delivery. Pursuant to Section 475.55, Minnesota Statutes, the Trustee is hereby appointed authenticating agent of the City for the purpose of authenticating the Bonds prior to their delivery to the purchaser. 1978. Attest: Adopted by the City Council this 19th day of December, Member Approved: Mayor seconded the above resolution and upon vote being taken thereon the following voted in favor: and the following voted.against the same: whereupon the resolution was declared duly passed and adopted. 4, ■•����••e1■s1■■■■t■s1 •ti�s1�•���De1•�ti�M ��■■■■■■��, a 1/ ■ ■ 00 ■ T ■ ■ ■ ■ ■ ■ .0 SURREY HEIGHTS 7th ADD. , outW `d' surrey fourth • "It e..a 1\,'+fie 0. H. GUSTAESON 6 ASSOCIATES INC. TMIrt We �■L1 ICONSULTANTr KANN901- CONTe C OIKIOrrtt I su a'KKEI IlE1U ITS E\GN'4 Aw-rii V rC01 ee. I hITl1 T10 .1... .,R, . • YOO��w.�w. � II.N N MOM GCTOCI `gl„pf 'O Su.U'1 .IN .I,I MUT`M\ mgh Agenda Informabn Memo • Page Four December 15, 1978 municipalities cannot collect license fees for any vending machines that relates to the distribution of food unless the municipality hires or retains the services of a health inspector. At the present the City of Eagan is collection $2,505 revenue for .vending machines which would hardly pay for the benefits of a full time health inspector. It is my recommendation that we eliminate the vending machine revenue per Minnesota Statute and allow the State of Minnesota to make all health department inspections. If the City of Eagan made an effort to either retain the services of a health officer or hire a full time health officer then we also assume the liability if a sandwhich or other type of food should happen to be stale and cause a health problem within an industry or establishment within the City of Eagan. If the revenues were greater than the cost of a Health Inspector and the City wanted to assume the liability and the inspection, the situation would be different. The City Administrator will discuss the matter in further detail at the meeting on Tuesday. CONDITIONAL USE PERMIT RENEWALS B. Approval.of 1979 conditional use permits -- Three conditional use permit renewals for the month of January are in order for consideration. The first conditional use permit renewal is for Merlin Barfknecht for Speed Engineering at 835 Lone Oak Road to operate a tire business in his garage. The second conditional use permit is for car storage to Omar Henricher at 3165 Dodd Road and the third conditional use permit renewal is for an office in a home for Dr. Ethel Traxler at 1467 Highview Avenue. FINAL PAY ESTIMATE FOR 2,000,000 GALLON RESERVOIR C. Approval of project and final pay estimate for Imp. 193, Part I, 2,000,000 reservoir -- At the regular City Council meeting on December 5, 1978 the final pay consideration for the 2,000,000 gallon reservoir was.continued allowing final inspec- tion by Public Works Director Colbert. Enclosed on page�1 is a memorandum from Public Works Director Colbert recommending final payment be issued to Brown Minneapolis Tank Company in the amount of $20,467.90. TERMINATION OF LEASE -- ORR HOUSE D. Termination of Lease on Orr House -- The following letter was received from Mr. Stan Johnson who is the lessee of the Orr house. "I am writing to request that my lease, with the City of Eagan, be terminated if possible. I have a chance to invest in a business partnership in northern Minnesota, which will require me to be there by February 1. If lease can be terminated I wish to be moved by mid January. I am sorry for the inconvenience. Your cooperation is greatly appreciated. Sincerely yours, Stan Johnson." As the City Council recalls, the City of Eagan and Stan Johnson have entered into a one year lease agreement which was effective July 1, 1978 and extends through the end of June 30, 1979. The City is receiving $300/month for the I� MEMO TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: 4H{/THOMAS A. COLBERT, PUBLIC WORKS DIRECTOR DATE: DECEMBER 14, 1978 SUBJECT: IMPROVEMENT PROJECT 193 -- FINAL PAYMENT TWO MILLION GALLON RESERVOIR At the regular Council meeting on December 5, 1978 it was recommended that final payment consideration be continued for two weeks until I had the opportunity to review the reservoir with the Consulting Engineer and out utility maintenance personnel to provide a recommendation to the Council regarding this request for final payment. On December 12, 1978 I reviewed the plans and specifications with an on-site inspection of the completed reservoir with Larry Felbstien of Bonestroo,.Rosene, Anderlik & Assoc., Bill Branch, Public Works Superintendent and Joe Connolly, Public Works Utility Foreman. Our inspection found the construction of this project to be in accordance with the plans and specifications as confirmed by Mr. Felbstien in his letter dated November 24, 1978. Therefore, it is recommended that this final payment be issued to Brown Minneapolis Tank Company, St. Paul, Minnesota in the amount of $20,467.90. Respectfully Submitted, TAC cc: Alyce Bolke 19 Agenda Informat a Memo • Page Five December 15, 1978 single family residence referred to as the Orr House and we also collected a deposit of $150 which can be used for advanced rent. In the lease agreement there is language that states the following: "Lessor may, at lessor's option, hold lessee liable for any difference between the rent that would have payable under this lease during the balance of the unexpired term, if this lease had continued in force and the net rent for such a period realized by lessor by means of reletting the premises. It appears that if the City Council is willing to accept Mr. Johnson's request to terminate the lease there should be an advertisement placed in the Dakota County paper immediately so it is possible to find a new lessee by February 1, 1979. The City Administrator will discuss the matter in further detail at the meeting on Tuesday. ASSESSMENT INSTALLMENTS FOR CITY PROPERTY E. Assessment installments for City property -- There are seven parcels of property that have 1978 Assessments due which total $6,177.58. These assessments were paid in 1977 and are in order for consideration for payment in 1978. Please refer to page -AL--for a copy of a spread sheet prepared by City Clerk Treasurer Bolke which provides a breakdown of the parcel numbers, site, the 1978 assesments due, how those assessments were paid in 1977, and some general comments. The City Administrator will comment in further detail at the meeting on Tuesday. w map Y 166 c� City Administrator GLI PARCEL NO. Site 1978 Assessments Due Pd. in 1977 10-24980-010-00 Evergreen Park $ 180.52 - Sanitary Sewer Trunk General Fund 10-16705-020-00 Woodhaven Park $ 662.56 - Gold Trail Street General Fund 10=01900-020-09 Gold Trail Pond $ 651.68 - Gold Trail Street General Fund 10-01200-010-78 Bur Oak Park $ 389.92 - Water Area General Fund 10-0120u-040-52 Bur Oak Park $ 106.34 - Water Area General Fund 10-02800-010-77 Thomas Lake Park $1,806.08- Sanitary Sewer Trunk Park Bond Fund 10-02800-010-77 Thomas Lake Park $1,718.60 - Water Area General Fund Total Assessments $5,515.70 Total Penalties on Above 661.88 Total $6,177.58 Penalties should be abated by Council Resolution t:�j Comments This could be abated as much of the land is under water. This could be paid from either municipal state aid or future road const. fund n � This could be paid from General Fund in accordance with policy or abated unti* used. This should be paid from Park Site Fund as there are no funds in the Park Bond Fund This could be paid from General Fund in accordance with policy or abated until used • 0 • MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 15, 1978 SUBJECT: INFORMATIVE MEMO Enclosed on pageA3is a copy of a memorandum from Building Inspector Peterson that represents a rather involved project to determine the energy calculations for the Eagan City Hall. The memorandum is provided for informative purposes. The City of Eagan has received a reply to the resolution it passed on September 17, 1978 regarding consideration to proceed with the reconstruction of County State Aid Highway 31 from County Road 28 to proposed Interstate 494. A copy of this letter is found on pages "% through 416 your reference. It is recommended that the City Council briefly discuss the matter to decide when Mr. Sandeen should appear for further discussion on the matter. Enclosed in each City Council packet without a page number is a copy of a resolution that was passed by the City of Rosemount supporting the timely completion of Interstate 35E as recommended by the City of Eagan. The City Administrator is working on further data relating to the Police Department negotiations which will be available at the meeting on Tuesday. The City Administrator has also prepared a spread sheet that takes into consideration salary adjustments for 1979 affecting all non-union and management personnel. This will be distributed on Monday for review by the Council with some consideration if, time is allowed after the meeting on Tuesday. Due to a short agenda relative to issues on Tuesday evening, it is recommended that the City Council consider an executive session after the meeting to review the Police negotiations and some general comments by our legal counsel, Paul Hauge, relating to the status of some various court cases. 'Hum n4 5� /4d e. City Administrator ALL..? MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS . FROM: BUILDING INSPECTOR PETERSON DATE: DECEMBER 15, 1978 SUBJECT: ENERGY CALCULATIONS FOR EAGAN,CITY HALL AS PER 2MCAR SS.1.16001 The above statute does not make it mandatory to retrofit but to evaluate. The calculations below are compared with the max- imum losses permitted for new construction. OLD SECTION. Allowed As Is Deficient Walls U.23 U.45 U.22 Roof/Ceiling U.06 U.098 U.038:' NEW SECTION Walls U.23 U.35 U.12 Roof/Ceiling U.06 U.195 U.135 Definition of U Factor A "U" value is the amount of energy that will flow through one square foot of an assembly in one hour for each degree of temperature difference between the two sides. Think of it as percentages. The single glass windows in the old section and the skylights in the new section create the most of the hall's deficiency. A very rough estimate for retrofitting would be $8000-$12000. �s DAKOTA 1101-A'T V •DAKOTA COUNTY GOVERNMENT CENTER 1560 HWY. 55 - HASTINGS. MINNESOTA 55033 December 7, 1978 Mr. Thomas L. Hedges, Administrator City of Eagan 3795 Pilot Knob Road Eagan, MN 55122 ROBERT P. SANDEEN. P.E. COUNTY ENGINEER YI Rr����ift1 DEC a 1918 TELEPHONE 612.437.3191 . .'Y Dear Mr. Hedges: In reply to the Resolution passed by the Eagan City Council September 17, 1978, we have put together the following information. The first draft of the 1979 budget presented to the County Board of Commissioners included $903,000.00 to reconstruct CSAH 31 from CR 28 to FAI 494. The County Board of Commissioners was faced with budget requests beyond their financial ability, therefore, some things had to be cut or deleted. As there had been some considerable indecision as to the design, the thought was it might be difficult to have a project ready for 1979, therefore, it was not included in the approved budget. As a number of projects were cut, and further knowing that some proposed projects might be eliminated, the following statement was included in the budget. "The following projects were recommended in the budget as originally presented..... When the budget was adopted there were not sufficient funds to accomplish all the work proposed. These projects are listed as recommended in the event funds become available". The Resolution requests that the department prepare plans for three different designs. This would be a very extravagent method of attempting to decide which design to construct. If the City Council's request is not aimed at traffic need, but is more specifically interested in the adjacent impact of the various designs, we can provide some general facts without separate designs. Right of way for a two lane rural design (gravel shoulders and ditches) is 120 feet with exceptions given for urban sections adjacent to homes. Right of way for urban designs with a minimum 13 foot boulevard would be 100 feet for a four lane divided roadway and 80 feet for a four lane undivided roadway. A two lane, 44 foot urban street can, under extreme conditions, be constructed on a 66 foot right of way, but 80 feet is recommended. 44 AN EQUAL OPPORTUNITY EMPLOYER • 6 Mr., Thomas L. Hedges, Administrator Page P For all conditions, a wider boulevard and corresponding wider right of way is desirable for a safer separation of pedestrians and traffic. Aright of way width of 150 feet is recommended along higher speed divided roadways to increase safety as well as to reduce future encroachment to private properties in developing areas. Where sufficient right of way is not avail- able to contain all construction, which is the case of a minimum boulevard . situation and most rural designs, additional temporary construction easement is necessary. Current costs per mile for the roadway construction portion of the various designs are: 2 -lane rural (24' driving surface, 10' gravel shoulders) $185,000 4_ -.lane divided urban (74`- section. with. 18` raised median. for turn lanes)_ 420,000 4 -lane undivided urban [52` section)_ 350,000 2rlane.undivided urban -04' section.) 290,000 These costs do not include drainagestructures for the.rural design or storm sewer for the urban designs. They also do not include signal systems which would be needed with all designs, but would vary somewhat in cost depending on design. Most of these costs would be basically the same for the urban designs and would act to reduce the total cost differential between them. Right of way costs vary with the width of the road surface with the exception of the rural design which requires the most right of way for the least width of road surface. All of the urban designs would be able to incorporate sidewalks or pathways on either side. If a sidewalk or pathway was not to be considered, the boulevard width could be reduced to a minimum of four feet. With the rural design, a pathway would have to be incorporated into the backslope which would require additional right of way or slope easement. Because of the significant impact of Interstate Highways 35E and 494 on this segment of roadway, the County in the past has relied heavily on the State Department of Transnortation traffic forecast. Whereas, earlier Minnesota Department of Transportation forecasts received a high degree of analysis and were considered very dependable based on existing growth forecasts at the time, the latest traffic data from the Minnesota Department of Transportation hasonly been.a reproduction of raw Metropolitan Council forecasts. The County has grave reservations in using this unrefined data for design on anything other than major controlled access freeways. The Metropolitan Council Staff has in fact cautioned local agencies against using the raw data for design purposes without additional analysis. as Mr. Thomas.L. Hedges, Administrator Page 3 Generally, the Metropolitan Council data for Dakota County appears low. It also utilized very large zones which makes it difficult to study local roads. Another concern i.s that it does not account at all for any traffic within the zone which started and ends in the zone but does not leave it (ie. -local shopping trips, local work trips, or school trips). The County Highway Department will begin preparing a transportation Plan in 1979. An important portion of the plan will be traffic data on all County roads. While in the past we felt confident with the State forecasts for many of the roads in the urbanizing areas of the County, it now appears that we must do our own indepth analysis. Unfortunately, this information will not be available for another 18 to 24 months. Programming of County Highway 31 would necessitate advancement of the traffic forecast portion of the transportation plan. In summary, the old data indicated an obvious need for four lanes, possibly six. The current raw data is on the borderline of four lane need but is looked upon with serious reservation by the County. We feel the right information is somewhere in between and definitely in the four lane category. Until our transportation study is complete, we cannot back up our judgments with facts. Some statistical comparisons include the fact that going from a two lane rural, or urban design, to a four lane urban design increases the capacity by approximately 2.3 times for an undivided roadway to 2.8 times for a divided roadway. The safety increase from an undivided roadway to a divided roadway is approximately two times. I am enclosing a print of our typical sections for design. This should give the general picture of right of way necessary. A 44' design is not shown as this is not used by the County to any extent. The right of way requirements for 44' would be the same as the 52' design, which would result in a wider boulevard, or eliminate some slope easement. If the City Council would desire our attendance at a meeting, we would be happy to present it. I do not feel that it should be in the form of a public hearing, but only an informational meeting. A hearing could be held at a latter date. I hope this information is of.value to you. If you have any further questions, please call me or Gary Erickson. We would be happy to assist you if we can. Sincerely,Robert P. Sandeen, P.E. Dakota County Highway Engineer RPS:amr Enclosure a� cc: Commissioner James W. Kennedy Mr. Thomas Colbert, Engineer, City of Eagan