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05/03/1979 - City Council RegularAGENDA REGULAR MEETING PARK COMMITTEE EAGAN, MINNESOTA CITY HALL MAY 3, 1979 7:00 P.M. I. 7:00 - Call to order, Pledge of Allegiance, Approval of minutes of March 8; 1979 minutes, Establish Agenda. II. 7:05 - Report from City Council meeting - Tom Hedges. A. Appointment of new member B. Rahn Tennis Courts C. Rahn Thomas Trail bids D. Library Site II1. 7:15 - Development Proposals A. Annual�'PUD reviews - staff. B. New proposals - staff 1. Overview Estates (Lexington South,PUD). 2. Hidden Oaks (Pilot Knob Heights PUD). 3. Orr Property (Section 22). 4. 110 acres (Section 13).. IV. 8:00 - Park Department Business. A. Administrative Items 1. Discussion of goals and objectives for Park section of comprehensive plan. 2. Trail goals; and objectives. 3. Recommendation of Wescott Road trail. 4. Trail dedication methods - staff. 5. Rahn Thomas Trail - Phase I - bids and excess funds. B. Recreation. 1. Proposed tournament field use policy. 2. Report on Easter Egg Hunt. V. .8:45 - Special Meetings. A. Set next meeting of Trail Subcommittee. B. Comprehensive Plan meeting, 5-8-79, Park Guide Section:; C. Meeting with Wilderness Run Homeowners Assn. D. Meeting with.South Oaks residents. VI. 9:00 - Old Business. A. Update on development proposals - staff. B. Other 1. Duckwood II - type of trail dedication. 9 0 PARK AGENDA PAGE TWO NAY 3, 1979 VII. 9:30 - New Business ' VIII. 10:00 - Visitors to be heard (persons not on the agenda). IX. 10:15 - For Your Information. X. 10:30 - Adjournment PARK COMMITTEE AGENDA BACKGROUND INFORMATION II. City Administrator Hedges will report on recent City Council actions relative to the Park Department which includes the appointment of Thomas Gits to the Park Committee, the approval to build two new tennis courts at Rahn Park and to light all four courts. See attached copy of memo to City Administrator which suggested three alternatives. The third 'alternative was selected by the City Council. He will also report on the awarding of bids for the Thomas Trail construction project and on the Eagan site for a branch of the Dakota County Library. See -.attached site plan. III. Development Proposals A. Annual PUD reviews -- City staff has been reviewing all Planned Unit Developments with the developers. No changes regarding park dedication are recommended at this time. Some changes, however, may soon be forthcoming relative to plats under the Blackhawk Park and Lexington South PUDs. Staff and Park Committee members will be better able to react to any proposed changes when the sketch plans for the area are available. A list of all current PUDs with a Land Use breakdown is attached for your information. B. New Proposals -- Dale Runkle will review two recent development proposals which are part of existing PUD's and will not require park committee action. He will also present two new proposals which will be in final form for next month's meeting. Development Committee members may wish to review existing land in the two involved sections. IV. Park Department Business. A. 1. All members of the Park Committee are asked to .set aside some time between the receipt of this packet and the Park Committee meeting to think about and list some ideas on the following: 1. Your own personal ideas regarding suggested goals and policies for the Eagan Park System. (Do this without looking at the goals and policies in the current guide.) 2. Your suggestions regarding possible revisions, additions or deletions to'the-goals and policy.,section of the current guide. 3. Your ideas about specific projects which need to be undertaken in the near future to provide adequate recreational facilities.and opportunities for Eagan residents. 0 Background Information Page Two Examples of these -would be: 1. Lighted fields at Rahn Park 2. Development for Oak Chase Park 3. Additional development at Northview Park 4. Purchase land for neighborhood/community park for Section 9 (Cameron, Fox Ridge, Bunker Hills area) 5. Swimming pool List any need you can think of whether large or small, general or specific. These items will be considered relative to the development of a five year capital improvements project. 2. The Trail Subcommittee will discuss a suggested draft of goals and policies relative to a trails plan and its implementation. 3. The Trail Subcommittee recommendation on a trail on Wescott Road is enclosed for your review and approval. Action Requested: Approval of recommendation to City Council for trail on south side of Wescott Road. 4. Research has been done on alternate methods of accepting trail dedication. Dakota County will now allow the designation of trailway on a plat which will be in effect similar to City boulevard right-of-way but will appear on the plat and therefore be a matter of record for City use. . 5. Bids for Rahn Thomas Phase I trail construction -- Bids have been received and the project should be awarded at the May 2, 1979 City Council meeting. The low bid was in the amount of $49,057.50. The engineer's estimate was for $66,000 for construction. Due to this extremely favorable bid, the City has approximately $15,000 in excess trail funds under a 908 grant combined Lawcon and State grant. The grant contract can be amended to include additional trail construction which meets the same general criteria as the original grant proposal. Examples would be a trail through the native prairie area in Thomas Lake Park and/or a.trail through Evergreen Park providing it connected.to the main trail. Possibly both segments could be accomplished. Additional information will be obtained from City Consulting Engineer Bob Rosene regarding these proposals. IV. -B. Recreation 1. A proposed field use policy is 'enclosed for your review and approval. Action Requested: Approval of Field Use Policy. Background Inform• on • Page Three 2. A report on the first annual City of Eagan Easter Egg Hunt is enclosed for your review and comment. V. Special Meetings A. The next meeting of the Trail Subcommittee should be scheduled and should include discussion of recommended trail widths, the trail plan relative to the Park Develop- ment Guide, and other pending projects. Action Requested: Set next meeting date for Trail Subcommittee. B. Park Committee members are reminded of the next Comprehensive Plan meeting, May 8,1979, which is scheduled to complete the Park Guide Section. C. Chairperson Lundsten, Park Committee Member Martin and Park Director Schmidt met with the Wilderness Run Home- owner's Association relative to the overall park system and suggested improvements for Oak Chase Park - a report will be presented for discussion of the suggestions submitted by representatives of the Homeowners Association Park Committee. D. Park Committee Member Thurston and Park Director Schmidt met with residents of the South Oaks neighborhood regarding play equipment and other improvements for South Oaks Park. Equipment selected included'2 backhoe diggers, and a satellite climber which have been ordered. In addition, the Park Department crew recently reclaimed a swing, slide and climber unit from a Howard Johnson motel which is programmed for installation at South Oaks. Residents have also requesteed one small soccer goal to be installed on the play field area. VI. Old Business Duckwood II - City staff willrecommend to the Park Committee the suggested form for the trail dedication in Duckwood II. As Revised June 1979 CITY OF EAGAN FIVE YEAR ACIION'PLAN- COMMUNITY PARKS / ATHLETIC FIELDS/MAJOR TRAILS PROJECT 1979 1980 1981 1982 1983 Blackhawk Park Acquis. Phase II Devel. Phase II 32,000. 20.000 Rahn Park Acqui. Phase II Devel. Phase II - IV 50.000 45,000 50.000 20,000 Comm. Athl. Field - North Acqui. Phase I - II Devel. Phase I - II 31,250 V 50,000 25 000 20,000 Northview Park Acqui. Phase III Devel. Phase II - III 50,000 50,000 5-0,00-0 Patrick Eagan Park Acqui. Phase II Devel. Phase I - 36,500 25,000 Rahn Thomas Trail Devel. Phase I-IV 8,000 uc 36,750 p 15,000 15,000 uc - under contract *This is a proposed action plan. Eagan must pursue every available source of p - pending funds to accomplish these projects. Amounts shown assume outside assistance. Park Maintenance costs are paid for by the City Park operational budget which is $204,240 in 1979. . i\ 1 .r 7 n*N f�f � N 11/ f'I: fr ,' u'. , '�r � • • T ,0:2 4 Cc a1 •J , • 1I i - , � � ' � � ' 13'b l ms P PC41E1R. E. 7� _— °� u. (A.. I� � yy� IMN •O . AI � E•iPNIy• I ?jug ••• � it 1 •L_� .N N A 1 •ii'+r Z \♦♦ `% n E S,.IIKAIrws {?ael PILO posed £xpaHslam a♦ o � ce es A I �4. I Sf PAUt COMfAMIjS I� FACILITIES IN PROPOSED PARK 1 Soccer Field 1 Football Field 2 Softball Fields 1 Jogging Track Expansion of Free Skating in Rahn Park — — Space for Future Swimming Pool Off -Street Parking h i _Pmkm PARC I VO OrCr' e5 bLT citj or IragaN •Ir. n ALexR A. 814gw1i I 1 4e AGENDA REGULAR MEETING PARK COMMITTEE EAGAN, MINNESOTA CITY HALL MAY 3, 1979 7:00 P.M. I. 7:00 - Call to order, Pledge of Allegiance, Approval of minutes of March 8; 1979 minutes, Establish Agenda. II. 7:05 - Report from City Council meeting - Tom Hedges. A. Appointment of new member B. Rahn Tennis Courts C. Rahn Thomas Trail bids D. Library Site II1. 7:15 - Development Proposals A. Annual�'PUD reviews - staff. B. New proposals - staff 1. Overview Estates (Lexington South,PUD). 2. Hidden Oaks (Pilot Knob Heights PUD). 3. Orr Property (Section 22). 4. 110 acres (Section 13).. IV. 8:00 - Park Department Business. A. Administrative Items 1. Discussion of goals and objectives for Park section of comprehensive plan. 2. Trail goals; and objectives. 3. Recommendation of Wescott Road trail. 4. Trail dedication methods - staff. 5. Rahn Thomas Trail - Phase I - bids and excess funds. B. Recreation. 1. Proposed tournament field use policy. 2. Report on Easter Egg Hunt. V. .8:45 - Special Meetings. A. Set next meeting of Trail Subcommittee. B. Comprehensive Plan meeting, 5-8-79, Park Guide Section:; C. Meeting with Wilderness Run Homeowners Assn. D. Meeting with.South Oaks residents. VI. 9:00 - Old Business. A. Update on development proposals - staff. B. Other 1. Duckwood II - type of trail dedication. 9 0 PARK AGENDA PAGE TWO NAY 3, 1979 VII. 9:30 - New Business ' VIII. 10:00 - Visitors to be heard (persons not on the agenda). IX. 10:15 - For Your Information. X. 10:30 - Adjournment PARK COMMITTEE AGENDA BACKGROUND INFORMATION II. City Administrator Hedges will report on recent City Council actions relative to the Park Department which includes the appointment of Thomas Gits to the Park Committee, the approval to build two new tennis courts at Rahn Park and to light all four courts. See attached copy of memo to City Administrator which suggested three alternatives. The third 'alternative was selected by the City Council. He will also report on the awarding of bids for the Thomas Trail construction project and on the Eagan site for a branch of the Dakota County Library. See -.attached site plan. III. Development Proposals A. Annual PUD reviews -- City staff has been reviewing all Planned Unit Developments with the developers. No changes regarding park dedication are recommended at this time. Some changes, however, may soon be forthcoming relative to plats under the Blackhawk Park and Lexington South PUDs. Staff and Park Committee members will be better able to react to any proposed changes when the sketch plans for the area are available. A list of all current PUDs with a Land Use breakdown is attached for your information. B. New Proposals -- Dale Runkle will review two recent development proposals which are part of existing PUD's and will not require park committee action. He will also present two new proposals which will be in final form for next month's meeting. Development Committee members may wish to review existing land in the two involved sections. IV. Park Department Business. A. 1. All members of the Park Committee are asked to .set aside some time between the receipt of this packet and the Park Committee meeting to think about and list some ideas on the following: 1. Your own personal ideas regarding suggested goals and policies for the Eagan Park System. (Do this without looking at the goals and policies in the current guide.) 2. Your suggestions regarding possible revisions, additions or deletions to'the-goals and policy.,section of the current guide. 3. Your ideas about specific projects which need to be undertaken in the near future to provide adequate recreational facilities.and opportunities for Eagan residents. 0 Background Information Page Two Examples of these -would be: 1. Lighted fields at Rahn Park 2. Development for Oak Chase Park 3. Additional development at Northview Park 4. Purchase land for neighborhood/community park for Section 9 (Cameron, Fox Ridge, Bunker Hills area) 5. Swimming pool List any need you can think of whether large or small, general or specific. These items will be considered relative to the development of a five year capital improvements project. 2. The Trail Subcommittee will discuss a suggested draft of goals and policies relative to a trails plan and its implementation. 3. The Trail Subcommittee recommendation on a trail on Wescott Road is enclosed for your review and approval. Action Requested: Approval of recommendation to City Council for trail on south side of Wescott Road. 4. Research has been done on alternate methods of accepting trail dedication. Dakota County will now allow the designation of trailway on a plat which will be in effect similar to City boulevard right-of-way but will appear on the plat and therefore be a matter of record for City use. . 5. Bids for Rahn Thomas Phase I trail construction -- Bids have been received and the project should be awarded at the May 2, 1979 City Council meeting. The low bid was in the amount of $49,057.50. The engineer's estimate was for $66,000 for construction. Due to this extremely favorable bid, the City has approximately $15,000 in excess trail funds under a 908 grant combined Lawcon and State grant. The grant contract can be amended to include additional trail construction which meets the same general criteria as the original grant proposal. Examples would be a trail through the native prairie area in Thomas Lake Park and/or a.trail through Evergreen Park providing it connected.to the main trail. Possibly both segments could be accomplished. Additional information will be obtained from City Consulting Engineer Bob Rosene regarding these proposals. IV. -B. Recreation 1. A proposed field use policy is 'enclosed for your review and approval. Action Requested: Approval of Field Use Policy. Background Inform• on • Page Three 2. A report on the first annual City of Eagan Easter Egg Hunt is enclosed for your review and comment. V. Special Meetings A. The next meeting of the Trail Subcommittee should be scheduled and should include discussion of recommended trail widths, the trail plan relative to the Park Develop- ment Guide, and other pending projects. Action Requested: Set next meeting date for Trail Subcommittee. B. Park Committee members are reminded of the next Comprehensive Plan meeting, May 8,1979, which is scheduled to complete the Park Guide Section. C. Chairperson Lundsten, Park Committee Member Martin and Park Director Schmidt met with the Wilderness Run Home- owner's Association relative to the overall park system and suggested improvements for Oak Chase Park - a report will be presented for discussion of the suggestions submitted by representatives of the Homeowners Association Park Committee. D. Park Committee Member Thurston and Park Director Schmidt met with residents of the South Oaks neighborhood regarding play equipment and other improvements for South Oaks Park. Equipment selected included'2 backhoe diggers, and a satellite climber which have been ordered. In addition, the Park Department crew recently reclaimed a swing, slide and climber unit from a Howard Johnson motel which is programmed for installation at South Oaks. Residents have also requesteed one small soccer goal to be installed on the play field area. VI. Old Business Duckwood II - City staff willrecommend to the Park Committee the suggested form for the trail dedication in Duckwood II. As Revised June 1979 CITY OF EAGAN FIVE YEAR ACIION'PLAN- COMMUNITY PARKS / ATHLETIC FIELDS/MAJOR TRAILS PROJECT 1979 1980 1981 1982 1983 Blackhawk Park Acquis. Phase II Devel. Phase II 32,000. 20.000 Rahn Park Acqui. Phase II Devel. Phase II - IV 50.000 45,000 50.000 20,000 Comm. Athl. Field - North Acqui. Phase I - II Devel. Phase I - II 31,250 V 50,000 25 000 20,000 Northview Park Acqui. Phase III Devel. Phase II - III 50,000 50,000 5-0,00-0 Patrick Eagan Park Acqui. Phase II Devel. Phase I - 36,500 25,000 Rahn Thomas Trail Devel. Phase I-IV 8,000 uc 36,750 p 15,000 15,000 uc - under contract *This is a proposed action plan. Eagan must pursue every available source of p - pending funds to accomplish these projects. Amounts shown assume outside assistance. Park Maintenance costs are paid for by the City Park operational budget which is $204,240 in 1979. . i\ 1 .r 7 n*N f�f � N 11/ f'I: fr ,' u'. , '�r � • • T ,0:2 4 Cc a1 •J , • 1I i - , � � ' � � ' 13'b l ms P PC41E1R. E. 7� _— °� u. (A.. I� � yy� IMN •O . AI � E•iPNIy• I ?jug ••• � it 1 •L_� .N N A 1 •ii'+r Z \♦♦ `% n E S,.IIKAIrws {?ael PILO posed £xpaHslam a♦ o � ce es A I �4. I Sf PAUt COMfAMIjS I� FACILITIES IN PROPOSED PARK 1 Soccer Field 1 Football Field 2 Softball Fields 1 Jogging Track Expansion of Free Skating in Rahn Park — — Space for Future Swimming Pool Off -Street Parking h i _Pmkm PARC I VO OrCr' e5 bLT citj or IragaN •Ir. n ALexR A. 814gw1i I 1 4e