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01/05/1982 - City Council RegularEAGAN CITY COUNCIL REGULAR MEETING EAGAN, MINNESOTA CITY HALL JANUARY 5, 1982 6:30 P.M. AGENDA I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:31 - OATH OF OFFICE FOR NEWLY ELECTED OFFICIALS III. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES IV. 6:35 - DEPARTMENT HEAD BUSINESS A. Fire Department pC. Park Department Q B. Police Department `` 1 D. Public Works Department P' V. 6:55 - CONSENT AGENDA Z A. MWCC Joint Use Rental Agreement Q 2 B. Re -Naming Joyce Addition to Killdeer Addition Q 5C. Contract 79-3, Final Payment/Acceptance (Ches Mar East 1st Utilities) VI. 7:00 - PUBLIC HEARINGS VII. OLD BUSINESS e if A. Burnet Realty (Leonard MacKinnon) for a Conditional Use Permit for. a Pylon Business Sign on Property Located on Lot 1, Block 1, Cedar View Addition, 4655 Nicols Road. B. 1982 Gravel Pit License Renewals r VIII. NEW BUSINESS 17-A. Cable Television Advisory Committee Recommendation Re: Ownership Options Q.►3 B. Donald Rasmussen for a Special Permit to Move a Garage onto Property Located at 1525 Cliff Road C. Non -Union Salary Schedule for 1982 D. Union Settlement Ratification for Police Dispatchers P1$ 11, E. Brooks Superette for Amusement Device Licenses IX. ADDITIONAL ITEMS %I A. Sewer & Water. Rate Increase X. VISITORS TO BE HEARD (For those persons not on the agenda) XI. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR, CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 30, 1981 SUBJECT: AGENDA INFORMATION OATH, OF OFFICE°:FOR NEWLY>.ELECTED,'OFFICIALS, The City Clerk/Treasurer will administer the oath of office to Mayor Blomquist and City Councilmember Egan who were reelected and to newly elected City Councilmember Thomas. The oath of office should be administered before there is any official business acted upon by the City Council. After approval of the December 15, 1981 regular City Council minutes, special minutes of the December 8 and December 16 City Council meetings and adoption of the January 5, 1982 City Council agenda, the following items are in order for consideration: SEEK DEPARTMENT- HEAD, BUS FIRE DEPARTMENT A. Fire Department -- There are no items to be considered for the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered for the Police Department at this time. PARK DEPARTMENT C. Park Department -- There are no items to be considered for the Park Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department -- There are no items to be considered for the Public Works Department at this time. Agenda Information Memo December 30, 1981 Page Two There are three (3) items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss in further detail any of these items, the item should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. MWCC JOINT USE RENTAL AGREEMENT A. MWCC Joint Use Rental Agreement -- The Metropolitan Waste Con- trol Commission is requesting annual renewal of the joint use rental agreement between the City of Eagan and the MWCC for an eight inch sewer line extending from the Seneca Plant to the old Cedar Grove sludge pond. The City of Eagan, at one time, was in a position to give that line to the MWCC; however, for whatever reason, they agreed to rent the line for $100 per year. The line is being used by the Seneca Treatment Plant as a part of their fly ash operation. ACTION TO BE CONSIDERED ON THE MATTER: To approve execution of the joint use rental agreement for 1982 with the MWCC. RENAMING OF JOYCE ADDITION TO KILLDEER ADDITION B. Renaming of Joyce Addition to Killdeer Addition -- The original application submitted by Mr. & Mrs. Reuben Meissner to plat a por- tion of land east of T.H. 49 and south of T.H. 55 was entitled Joyce Addition. The preliminary plat was approved as Joyce Addition on April 21, 1981 and then final plat approval was given at the May 5, 1981 meeting. Mr. Meissner presented the final plat approval to the Dakota County Plat Commission; however, it could not be recorded as Joyce Addition due to the same name existing on another plat in Dakota County. Therefore, Mr. and Mrs. Meissner are re- quired to rename the plat. The City staff reviewed the request and reason for renaming of the plat as acceptable and is recom- mending that the plat be renamed Killdeer Addition instead of Joyce Addition. The City has the policy that, once an applicant starts the preliminary plat process, the plat name cannot be changed. Since this is an adopted policy, in the future, applicants and City staff will contact the Dakota County Plat Commission once an application is received to determine whether that name will be acceptable so similar problems can be minimized in the future. ACTION TO BE CONSIDERED ON THE MATTER: To approve the renaming of Joyce Addition to Killdeer Addition. Z 0 Agenda Information Memo December 30, 1981 Page Three CONTRACT 79-3 0 C. Contract 79-3, Final Payment/Acceptance (Ches Mar East 1st Utilities) -- Although the City has not received an official request from the contractor to final out this project, the staff is initia- ting this final payment to close out this contract. The contractor refuses to acknowledge the amount of the final payment due to an outstanding claim in the amount of $8,900 that he wants added to the contract for payment by way of a change order. Staff has re- viewed the details associated with this request and has denied the claim due to the fact it was for work incurred at the request of the developer without formal prior approval by the City. There- fore, the Director of Public Works has informed ,the contractor that his claim must be processed directly with the developer and that it has no bearing on this contract. However, the contractor refuses to agree to the final payment for fear that it might eli- minate an option of reimbursement on his claim. This project has remained open for over one year since the final assessment hearing was held in September of 1980. Therefore, staff is recommending that this contract be closed out and that final payment be made to the contractor so that this account may be closed. All in- spections and certification of compliance with the City standards have been previously approved and all costs associated with this contract have been recovered through previously referenced final assessment hearing. ACTION TO BE CONSIDERED ON THE MATTER: To approve the eighth and final pay request for Contract 79-3 to Fredrickson Excavating Com- pany, Inc., in the amount of $500 and accept for perpetual main- tenance. 3 0 0 Agenda Information Nemo December 30, 1981 Page Four PUBL:IC,' HEARINGS There are no Public Hearings scheduled for this City Council meeting. c, OLD; BUSINESS PYLON SIGN - BURNET REALTY A. Burnet Realty (Leonard MacKinnon) for a Conditional Use Permit for a Pylon Business Sign on Property at 4655 Nicols Road -- A public hearing was held _before the APC at their regular meeting held on November 24, 1981 and continued until their December 22, 1981 meeting. Action was taken by the APC recommending approval of the pylon sign subject to no variances being granted or any additional pylon signs being granted for the two other office buildings except the sign ordinance is changed to allow pylon signs for each of the office buildings. Enclosed on page ,s is a copy of the APC minutes. For additional information�er to the City Planner's report, a copy of which is enclosed on pages ro through 10 for your reference. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the recommendation of the APC recommending approval of a pylon sign for Burnet Realty. 0 0 •SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA DECEMBER 22, 1981 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, December 22, 1981 at 7:00 p.m. at the Eagan City Hall. Present were Chairman Harrison and APC Members Wilkins, Turnham, Vogt, Bohne, and Krob. Also present were City Planner Runkle, Public Works Director Colbert, Assis- tant Planner Dave Osberg and City Attorney Hauge. MINUTES Upon motion duly made and seconded, it was resolved that the Minutes of the previous meeting be approved with the exception that on page 1 relating to the minutes of the previous meeting, that the words proctor density compaction should be proper density computation. BURNET REALTY The continued public hearing regarding the application of Burnet Realty for conditional use permit for pylon business sign on Lot 1, Block 1, Cedar Addition, 4655 Nicols Road, was then convened by Chairman Harrison. The matter had been continued from the November 24, 1981 regular meeting. Leonard MacKinnon, Manager of the local Burnet Realty office was present and there was discussion concerning the 300 foot spacing requirement. The owner, Mr. Brandt, is aware of the 300 foot spacing and commission members suggested joint use of the sign. After discussion, Bohne moved, Wilkins seconded the motion to recommend approval of the application, subject to the following conditions: 1. The pylon sign may not be located within 300 feet of any other pylon sign measured on the same side of the street. 2. The pylon sign may not project more than 27 feet above ground level. 3. The pylon sign may not exceed 125 square feet of signage per side. 4. The pylon sign shall not be located nearer than 10 feet from any property or dividing line. 5. The sign shall be in conformance with all other applicable ordin- ances. 6. Further, that a letter be sent to the owner with a copy of the applicable ordinance provision indicating that this would be the only permit for pylon sign in the subdivision because of the 300 foot spacing requirement. All voted in favor. C:. CITY OF EAGAN SUBJECT: CONDITIONAL USE PERUT TO ALMI A PYLON SIGN APPLICANT: LEONARD MACKINNON (BURNED REALTY) LOCATION: NEQ OF MA4, SECTION 31, 4655 NICOLS ROAD EXISTING ZONING: LB (LIMITED BUSINESS) DATE OF PUBLIC HEARING: NOVEMBER 24, 1981 DATE OF REPORT REPORTED BY APPLICATION SLMITTED: NOVEMBER 17, 1981 DAVE OSBERG, PLANNING ASSISTANT An application has been submitted for a conditional use permit to allow a pylon sign at the Burnet Realty office located at 4655 Niools Road. COnM(ENTS The proposed sign is 'allowed within a Limited Business District under a conditional C'. use permit as required by Ordinance 16. Section 16.06, Subdivision 2 regulates the use of pylon signs and Subdivision 4 regulates pylon signs adjacent to freeways. Pylon signs may not be located within 300 feet of another pylon sign measured on same side of street. No pylon sign may project more than 27 feet above the lot or roadway level. The maximum area per side of a pylon sign is 125 square feet. The proposed sign has dimensions of 11' 1" x 7' for a total signage area of 77.581 square feet per side. Measured from the top of the pylon sign to the ground, the total height is 251. The proposed site for the sign is 300' from another pylon sign which meets the requirements set forth by the City of Eagan. The nylon sign will be 15' 7" from the property line which meets the requirements. (See exhibits) If approved, the pylon sign shall be subject to the following conditions: 1. The pylon sign may not be located within 300' of any other pylon sign measured on the same side of the street. 2. The pylon sign may not project more than 27' above ground level. 3. The pylon sign may not exceed 77.581 square feet of signage per side. 4. The pylon sign shall not be located nearer than 10' from any property or dividing line. 5. The sign shall be in conformance with all otherapplicableordinances. 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It is merely for storage, processing and handling of earth products used in landscaping. This permit is located at the end of Meadowview Drive in the proximity of Tripp Oil Company. The second gravel pit was granted originally in 1966 and has been renewed annually since that time for Rauenhorst Properties in Sections 2, 3, 10 and 11. Many of the gravel permit operations that are actively being mined are located in the future I -35E right-of-way. The original approvals were given with the original ordinance adopted in May of 1962 and therefore were grandfathered through several amendments and more recently an ordinance which repealed all previous ordi- nances adopted in January of 1977. Section 8.05, Subdivision 2, requires 75 feet of paved access to a public paved right-of-way. This requirement is not observed for the Rauenhorst excavating permit. The sites get minimal use and occasional pit run gravel supply and have not created any adverse impact on paved right-of- ways. However, there are additional regulations provided in Ordi- nance #8 which include screening, hours of operation, slope maximums, paved access roads and so forth that are not complied to. After reviewing the original permit and approval of the then Town Board and reviewing the ordinance which is now in effect as of January 1977, it would appear that the City Council could either (1) Grant the renewal under the grandfather clause, allowing Rauenhorst to continue with the excavating permit they were granted 15 years ago, or (2) Deny the renewal and require Rauenhorst to submit a new application for an excavation permit for all of their gravel pit mining operations which would then be reviewed by the Director of Public Works. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny annual renewal of the Arnold Leitner gravel permit and to approve or deny annual renewal of the Rauenhorst excavating permit in the Eagandale Industrial Centers. Special Note: If a new application is required, the Director of Public Works would be directed to coordinate his review with MnDOT to coordinate elevation with the future I -35E corridor. 0 0 Agenda Information Memo December 30, 1981 Page Six I NEW; BUSINESS'„' CABLE TELEVISION RECOMMENDATION A. Cable Television Advisory Committee Recommendation Regarding Ownership Options -- At the last regular meeting of the Cable Tele- vision Advisory Committee (CTAC), a motion was introduced and unani- mously approved that reads as follows: "Wachter moved, Bertz seconded, with all members voting aye, to recommend to the Eagan City Council a request for proposal to provide cable television for the City of Eagan requiring a private ownership franchise with an alternate for municipal ownership that designates a specific purchase price, time duration to consider purchasing the system, conditions that benefit City ownership and additional language to be stated in the franchise agreement.” This motion is tentative and is subject to rewording by the City's legal counsel, Mr. Tom Creighton, for final review at the City Council meeting. The City Council also reserves the right to change or amend the motion recom- mended by the CTAC for their own official recording in the regular City Council minutes. However, if the intent of the motion is changed, it should be referred back to the CTAC for their review and comment. This motion was made by the committee after many months of reviewing the various ownership options and it appears to provide the best options to the City for pursuing a cable tele- vision franchise during the next several months. The CTAC is now pursuing a joint powers agreement to determine whether it is benefi- cial to franchise a cable television system with one or more cities in northern Dakota County or to request a proposal to franchise alone. The joint powers agreement will be further discussed at the January 7, 1982 Cable Television Advisory Committee meeting. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the recommendation of the CTAC regarding their motion to seek a private cable television franchise for the City with certain conditions and options for municipal ownership in future years if it should be desirable for the City for the reasons stated in the franchise agreement. 1z 0 0 Agenda Information Memo December 30, 1981 Page Seven SPECIAL PERMIT - DONALD RASMUSSEN TO MOVE A GARAGE B. Donald Rasmussen for a Special Permit to Move a Garage onto Property Located at 1525 Cliff Road -- An application was received from Mr. and Mrs. Donald Rasmussen who reside at 1525 Cliff Road to move a three car garage from MnDOT right-of-way to 1525 Cliff Road. The requirements of Ordinance 52.07, Subdivision 5.f. (building coverage of 20%), 52.06, Subdivision 5.b. (shall not exceed of the principal building), and all setbacks required by Table 52.07-5.a. will be met with the proposal as shown on page The Chief Building Inspector has reviewed the application an eels the garage will be upgraded to meet the code and should be aesthetically acceptable to the surrounding area. Anytime a building is to be moved from one property to another within the City, a special permit application has been required by the City Council. This item was published as an agenda item in the paper; however, it does not require any public notice to the surrounding property owners. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny a special permit for garage relocation for Donald Rasmussen. 13 • • ovo�\ ---�-AN 0 0 Agenda Information Nemo December 30, 1981 Page Eight NON-UNION SALARY SCHEDULE FOR 1982 C. Non -Union Salary Schedule for 1982 -- Meetings were held on December 8 and December 16, 1981 to review and discuss salary schedules for non-union personnel for 1982. The salaries for all department heads, supervisory and other non-union personnel are in order for consideration. The salary adjustments reflected an 8% to 9% increase for all positions; however, in some cases, an additional monthly adjustment was given to compensate a reclassifi- cation, merit increase or adjustment to meet the Stanton Salary Compensation Plan used by the City. The City Administrator has excluded the positions of Public Works Superintendent, Utility Foreman, Street Foreman and Park & Recreation Foreman. At the December 16, 1981 special City Council meeting, a plan for reorgani- zation was presented for consideration by the City Council. This plan was one of several alternatives that can be considered for that department. After review by the City Council and further review with the Director of Public Works and the Director of Parks & Recreation, there are several changes that the City Administrator and department heads would like to suggest to the City Council. The City Administrator, Director of Public Works and Director of Parks & Recreation have not discussed the potential reorganizational changes with any of the supervisory personnel as listed and will not until a final reorganization plan is adopted. The City Adminis- trator will outline the reorganizational plan in detail. prior to the January 19 City Council meeting so action can be considered by the City Council at that time. A memo addressing the salary schedule will be included with the Administrative Agenda on Monday. The City Administrator will be recommending one or two adjustments that will be explained in the memo. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the salaries as presented for all non-union personnel excluding public works supervisory personnel for 1982. CONTRACT RATIFICATION FOR POLICE DISPATCHERS D. Union Settlement Ratification for Police Dispatchers -- The City has reached a settlement with the police dispatchers for 1981- 1982 and therefore ratification of a contract between the City of Eagan and the Minnesota Teamsters Public and Law Enforcement Employees Union Local #320 (Police Dispatchers) is in order for consideration. A copy of the settlement proposal will be included in memo form with the Administrative Agenda on Monday. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny ratifi- cation of the contract for settlement with the police dispatchers. 15' 0 0 Agenda Information Memo December 30, 1981 Page Nine BROOKS SUPERETTE — AMUSEMENT DEVICE E. Brooks Superette for Amusement Device Licenses -- An application was received from Lauren Bradford Pederson requesting three (3) amusement device licenses for the Brooks Superette located at 4225 Nicols Road. The Brooks Superette has been operating with amusement devices without a license; and after this was brought to their attention, the application was made for the three amusement device licenses, all of which are for video machines. As the City Council will recall, recently amusement device licenses were denied for the PDQ stores. ACTION TO BE CONSIDERED ON THE MATTER: devices licenses for Brooks Superette. /G To approve or deny amusement Agenda Information Memo December 30, 1981 Page Ten ADDITIONAL"=:'ITEMS',s SEWER & WATER RATE INCREASE A. Sewer & Water Rate Increase -- The City's consulting engineering firm, Bonestroo, Rosene & Anderli'k, have completed a water and sewer user rate study to determine what the user charge fees should be for 1982. Again, due to a large increase in the MWCC charge, it will be necessary to increase the sewer rates from 1981 to 1982. The 1981 rate is $16.15 per quarter; the proposed rate for 1982 is $16.65 per quarter which represents an increase of 50¢ per quar- ter for the minimum 15,000 gallons of usage. The increase from 1980 to 1981 was $2.25 per quarter for the same minimum. An in- crease is also being recommended for the water user fee from $13.90 per ouarter for a minimum billing of 15,000 gallons to $14.00 per quarter. The fee schedule for connection charges and other City services will be reviewed by the City Council at the January 19 or February 2, meeting. The reason the water and sewer rates ar considered at this time for an increase is to allow the City to implement the new fee schedule effective with the January billing cycle. Enclosed on pages lIg through 19are copies of the sewer rate and water rate summaries from l to 1982 and the pro- posed rate schedules. Also enclosed without a page number is a copy of the report prepared by the consulting engineering firm. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the 1982 sewer and water user rate schedule as recommended by the con- sulting engineering firm and City staff. ity AUMInistrator I-7 0 0 The recommended rate schedule for sanitary sewer service is as fol- lows: SANITARY SEWER RATE SCHEDULE 1982 Single Family, Townhouse 5 Similar Residential Apartment, Institutional, Commercial 6 Industrial E -7615a Min. $16.65/qtr. for 15,000 gal. S1.01/1000 gar. for all usage over 15,000 gal. based on winter quarter meter read- ing. Min. $16.65/qtr. for 15,000 gal. $1.01/1000 gal. for all usage over 15,000 gal. SEWER RATE SUMMARY Item 1976 1977 1978 1979 1980 1981 1982 MWCC Charge 50.26 $0.34 $0.4.5 $0.52 50.61 $0.75 $0.80 Local 0 & M 0.24 0.24 0.23 0.18 0.20 0.22 0.21 Operating Rate $0.50 90.58 $0.68 $0.70 $0.81 $0.97 $1.01 Admin. Rate -- -- $1.20 $1.60 $1.75 $1.60 $1.50 MWCC Charge $3.90 $5.10 S6.75 $7.80 59.15 $11.25 $12.00 Laval Charge 3.60 3.60 4.65 4.30 4.75 4.90 4.65 Minimum Bill S7.50 58.70 $11.40 $12.10 S13.90 $16.15 $16.65 The recommended rate schedule for sanitary sewer service is as fol- lows: SANITARY SEWER RATE SCHEDULE 1982 Single Family, Townhouse 5 Similar Residential Apartment, Institutional, Commercial 6 Industrial E -7615a Min. $16.65/qtr. for 15,000 gal. S1.01/1000 gar. for all usage over 15,000 gal. based on winter quarter meter read- ing. Min. $16.65/qtr. for 15,000 gal. $1.01/1000 gal. for all usage over 15,000 gal. WATER RATE SUMMARY Item 1976 1977 1978 1979 1980 1981 1982 Operating Rate SO.35 $0.35 $0.40 $0.41 $0.52 $0.55 S0.58 Admin. Rate -- -- 1.80 2.35 2.95 2.80 2.55 Surcharge 2.75 2.75 2.75 2.75 2.75 2.75 2.75 Minimum Bill $8.00 $8.00 510.55 511.25 .813.50 $13.90 814.00 A summary of the recommended rate schedule for water service is as follows: WATERWORKS RATE SCHEDULE 1982 All user descriptions Min. S14.00/qtr. for 15,000 gal. $0.58/1000 gal. for all usage over 15,000 gal. E-761 9a - 22 19 0 0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 30, 1981 SUBJECT: INFORMATIVE. Reader Board Sign At a recent City Council meeting, City Councilmember Smith asked that the concept of a reader board sign for the City Hall and possi- bly Cedar Pond be explored to determine purpose and cost. Paul Hauge, acting as a member of the Eagan Lions Club, has researched with Lawrence Signs the possibility of errecting a community reader board sign in front of the City Hall. There are a number of possi- bilities that have been pursued with Lawrence Signs such as a reader board with a single post seven feet off the ground with a lexan shield that is hinged and locked on each side. The estimated cost is $3,975 for a five foot by ten foot sign which includes approxi- mately 200 letters which totals approximately $400 extra with the sign installed. The sign could be installed west of the police department on a more permanent basis which would cost about $1,000 extra. Electrical service would run approximately $500 to $1,000 extra, and if the height of the reader board were to be raised to the 15 foot maximum, the cost could be an additional $800. Enclosed on page is an example of the seven foot reader board as described above. At a recent Lions Club meeting, members of the Lions Club expressed an interest in participating at 50% of the cost if the City was to agree to the additional 50% for a reader board sign. Depending on a temporary vs. permanent installation, the City's cost partici- pation would be in the range of $2,000 to $3,000. Vandalism should be at a minimum east of the City Hall or located adjacent to and west of the Police Department building. There has not been con- sideration given to the Cedar Pond location by the Lions Club. The Board of Directors for the Lions Club would like to discuss this item at their January 26, 1982 meeting and would like an in- dication at that time as to whether the City is interested in parti- cipating with the reader boards. The City Administrator and City Attorney will discuss this matter in further detail at the meeting. Employee Assistance Program The City Administrator met -with Mr. Jim Butcher, Executive Director of Yuman Resource Associates, regarding the employee assistance program that was authorized for City personnel during 1981. There were five (5) employees who used the diagnosis referral program and the categories were occupational, personal/emotional, alcohol/ . drug, health, and family. There were also three other employees who may contact through the employee assistance program requesting information only. Both the diagnosis and referral and information only provided a penetration percentage of 12.3%. Hopefully, by utilizing the program, the City has been able to help these eight Z6 Informative Memo December 30, 1981 Page Two (8) employees or spouses who utilized the program during 1981. State of Minnesota Department of Public Safety Letter Enclosed on page is a copy of a letter from the supervisor for the Division or motor Vehicle Services regarding their appre- ciation to Assistant Police Chief Berthe and the Eagan Fire Depart- ment for the first annual area review school at Fire Station #1. Volunteer Fire Department Minutes Enclosed on pages oZ S through of officer and genera meeting Administrator. 2 % are the most recent copies minutes as provided to the City Legislative Bulletin Regarding State -Local Financial Problem Enclosed on pages GA -7 through 3 a. is a copy of a letter that was written fromauV�Tn 'Thorfinnson�Mayor of Red Lake Falls, who is president of; the League of Minnesota Cities, concerning the state and local financial problem. This letter was enclosed as a part of the Legislative Bulletin report that the City receives. This letter was copied to provide each member of the City Council with some background on the facts, problems and recommended solu- tions as sought after by the League of Minnesota Cities. Lone Oak Road, Designation of Urban District Classification The Director of Public Works has researched the definition of "Urban District" and its application toward Lone Oak Road between T. H. 13 and Pilot Knob Road. There presently exists a one-quarter mile section of county road that falls into the existing classifica- tion of an urban district. This segment is located from approxi- mately 600 feet west of Pine Ridge Drive to T. H. 13. The remaining portion of Lone Oak Road technically does not qualify as an urban district due to undeveloped lots in the Timberline Addition combined with the expansive open space of Pilot Knob Elementary School property. The Director of Public Works, with the agreement of the City Council, will request a reduced speed limit for this section of roadway due to its classification as urban district. The limits of this reduced speed zone would be from T.H. 13 to Pine Ridge Drive. The City could then pursue a reduced school zone speed limit for that portion adjacent to Pilot Knob Elementary School property if MnDOT would not consider the inclusion of this area into the urban district boundaries which would be adjacent and to the west of the school property. The only other solution would be to pursue the other alternative with the Minnesota Legis- lature to amend the definition of an urban district. Enclosed on page is a copy of the map which illustrates the properties that wou e designated as an urban district. 21 0 0 Informative Memo December 30, 1981 Page Three Cedar Cliff Commercial Addition There were questions raised by the City Council regarding comments provided by the City Planner as they relate to a recent review by the Dakota County Plat Commission of some alternative drawings for the Cedar Cliff Commercial Addition. The City Planner has written an additional memorandum that provides clarification to the County's view regarding the Cedar Cliff Commercial Addition as proposed by the City Council. Enclosed on pages through g is a copy of the memorandum prepared by the City Planner. V%Nst city ministrator 22 COMMUNITY- EVENTS ALUM.O MOS D NG PAINTED CDT' .0 ED LEI. -IN BRONZE CD AIN 0 FPCE SHIELD HINGED .0 FIAT �e W/ LTR. TPA.CKS ATTACHED 0 0 BALLAST ELECT. RACEWAY 4 Ttz �jN LIONS lze No 0 , — _=== -z E FIXORSZC�T AG CLUB LAMPS PNNTED copy METAL TRIM BASE. STAWWRD IE DK. BRONZE END VIEW pMDE eonr.T VIEW END VIEW DIVISION OF MOTOR VEHICLE SEES or wuy • DRIVERS LICENSE HIGHWAY BUILDING 2 1� Ci MiHH�'Z STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY SAINT PAUL 55155 December 14, 1981 Honorable Bea Blomquist 3795 Pilot Knob Road Eagan, Minnesota Dear Mayor: On December 4, of this year, I and the Examiners and Clerks of Area II, headquartered at the Driver Exam Station in Eagan, conducted our first annual area review school at Fire Station Number One in Eagan. I wish to extend my sincere appreciation to the City of Eagan, the Eagan Volunteer Fire Department including Chief, Bob 'Childers for making this facility available to our group. The meeting room matched our needs perfectly. I also wish to single out Jay Berthe, who gave us every consideration in showing us all the available space in order for usto pick the most convenient facility large enough to accomodate our group. Iie also was there to open the building for us early on the morning of Dec. 4th. Jay's help and cooperation reflects an exemplary attitude that is typical of the superior contributions we have come to expect when dealing with the City of Eagan. Please extend my great appreciation to all personnel involved, and a HAPPY HOLIDAY SEASON TO ALL. cc Robert Childers ay- Sincerely, i�rum>-� 8 -6- Howard Blix Supervisor Area II tt ttn ire Pepartn en# i OFFICERS MEETING September 2, 1981 Attendees: J. Adam, Kohout, Giles, Renneberg, Burlingame, J. Thomas, Kugel, Perron, Bruestle, Flood, Bahrke, D. Schulze, Cary Larson, Leimer and Klang. Old Business: 1. Hunter change of hours deferred again. New Business: 1. Siebert requested extension of his medical leave to October 31, 1981. - Approved. 2. Station #2 missing 5" hydrant coupling. 3. Wegleitner requested return to light duty as of June 24, 1981 (off medical leave). 4. Request for plexiglass covering for Station #2 bulletin board. 5. Need volunteers to pressure check aerial truck hose, special training, on Monday September 7, 1981 at Station #l, 6:30 PM. 6. Leimer temporary change of hours, to be available nights, for 5 months. - Approved. 7. Need day manpower for Station #2. Will begin recruiting, anticipating January 1982 recruit class start-up. 8. Labor day weekend, from Friday 0700 thru Tuesday 1700, will be all -call. 9. Suggestion made to create a committee to update salary structure, Write officers job description and determine necessity for the various officeWs. 10. Hose testing to begin in October. 11. Fire Prevention Open House to be at Stations $1 and #3, October 6-8, 6:30 to 7:30. Help is needed. 12. Review Board submitted their report. / Executive Board 1. Review Board referred Charles Larson for three bad quarters of attendance - he will be notified that he may request a hearing. 3. Close, Svein, Hunter have been released by the training department to answer calls (and must now answer 80%/30% of the training/ fire calls.) C L�/i J. W. Flood as 3940 Rahn Road a Eagan, Minnesota 55122 .rrrr r,%" n4 r.' mr'" .Pr rr OI'I l nilr n pM n r\'nT r P. rnn 7 1'T r r'r\" nr'n nnAllrr'N-7TI- I � • ��M�Mn �trE �E�Mr��ent �..' I GENERAL MEETING August 24, 1981 Meeting Called to order at 1910 at Station #1. Reading of Minutes. Officers minutes were reviewed. Chiefs Report: Budget discussions going on between Council and Hedges. Our State Fire Reports are not being filled out properly. 1052's must also have a State Report (plus a State Casualty Report for each injury). Officers training will start up again in September. District #2 Report: Yankee and Pilot Knob under construction - avoid if possible, on calls. COMMITTEE REPORTS: Equipment: Aerial will be down for a few days, starting August 31, 1981, for inspection. Training: None Fire Prevention: None Old Business: None New Business: Notify Ken Southorn if interested in EMT refresher course. Notify Bob Childers if interested in a CIM instructor course. A nomination committee consisting of Lindblade (chairman), Scott, Wegleitner, Kolesar and Pat DiIoia, is formed to nominate a District #2 Chief. Motion to adjourn. fJ. W. Flood 26 3940 Rahn Road 0 Eagan, Minnesota 55122 El 1 5 0 Commentary THE STATE -LOCAL FINANCIAL PROBLEM The following letter has been sent to all Minnesota Legislators. It summarizes the current financial problem as it affects cities, and it states the League of Minnesota Cities position with regard to how to solve the budget crisis. Dear Legislator: Minnesota citiesare now struggling with serious financial problems and uncertainties brought on by both the state's inability to meet its day -today cash flow obligations and the state's projected $768 million deficit. This letter will briefly outline the relevant facts from cities' perspective, as well as the difficulties that have occurred and are likely to occur if the legislature fails to act soon. Also included are the League of Cities recommendations with regard to solving both the cash flow and deficit problems. The League is painfully aware that the future of the state -local financial partnership is inextricably bound with politically controversial state tax policy issues. However, our immediate goal is "simply" to preserve and protect the overall financial health of Minnesota cities. To achieve that goal it is essential to maintain a balance between both the local property tax and state -collected revenues as city revenue sources. It is our hope that in the larger i political debate you not lose sight of the need to allow cities to continue to run their governments in a responsible manner. For cities to do that it is crucial that they have both maximum flexibility to use the property tax and predictability and reliability in revenues transferred from the state. Local officials' faith in state government has been sorely tried in recent months, and we hope you take the opportunity to restore that faith by reaching a solution to the state financial crisis that does not push local governments beyond their ability to manage their own fiscal situation. We urge you to take the time to read this entire letter and to understand the League posi- tion, in that it represents the bi-partisan thinking of elected and appointed city officials throughout the state. THE FACTS 1. Importance of local government aid as a city revenue source Like it or -not, Minnesota cities have become financially dependent on the state as various property tax relief programs have gone into effect. Local government aid (LGA) is a major city revenue source, in varying degree to each city. Many cities, especially small ones (under 2,500), rely on LGA for as much as 60% of their annual operating budget. In a recent League survey, 142 cities" reported that LGA comprised at least 30% of their 1982 oper- ating budgets. *313 cities, over 40% of LMC membership, responded to survey X7 AMOUNT OF LGA PAID TO CITIES HAS STEADILY FALLEN to cities only) Percent of change from Calendar Year LGA ( y) amount paid in previous year 1979 $189,157,153 +16.3 1980 $208,283,079 +10.1 1981** $213,255,187 + 2.3 1982*** $183,244,219 - 14.0 Even in the absence of additional cuts in 1982, the appropriations for LGA have fallen far short compared to otherstate expenditure increases. In addition, LGA has steadily decreased as a proportion of total state nondedicated revenue, e.g., from 7.2% in 1980 to 5.8% in calendar 1982. If 1982 LGA were cut by the 20.7% recommended by the Governor, the percentage would be 4.7%. 2. Current city cash flow situation A total of $44,113,188 has already been withheld in the November 15 LGA, homestead credit and other aid and credit payments. An equal amount will be withheld in December. Thus cities will not receive any more money from the state in 1981. Cities cannot borrow in anticipation of these delayed funds. In addition, these funds cannot now be considered "receivables" for purposes of balancing 1981 city budgets. The Governor has announced his intention that the deferred 1981 payments will be made In full eventually. Whether cities receive those funds in January, June or some time in. between depends on the Legislature's enactment of a solution to the state's cash flow problems. 3. Status of 1982 city budgets Cities have already budgeted for calendar year 1982 and have certified their property tax levies for 1982 taxes. (To the extent permitted under the restrictive levy limit passed by the 1981 Legislature, many cities did try to build in some protection in expectation of some cuts in 1982 revenues due from the state. To what extent is unknown.) The Governor has recommended a cut in 1982 LGA of 20.7% and has not recommended allowing cities the option to re -certify their 1982 levies to make up for some or all of the cut. He has stated, however, that he would accept a proposal from the Legislature to allow cities the option to re -levy. Without additional levy authority for property taxes in 1982, these LGA cuts will necessarily result in employee layoffs and direct city service cuts. Since city revenues from both LGA and property taxes have been restricted in their growth, cities have had to reduce services and expenditures. City expenditures are already being cut back. For example, 147 of 313 cities responding to a League survey indicated that their 1982 operating budget increased by less than 10%. In 38 of those cities the 1982 budget is less than that in 1981. Note that the state's total expenditures increased almost 20% this biennium. Any cuts which may be made to solve the current deficit problem will be made from that starting point. **Reflects 8.3% cut already made in 1981 appropriations. Assumes deferred 1981 pay- ments will. eventually be made in full. ***Reflects 20.7% cut in Governor's recommended appropriation. a� THE PROBLEMS �1 1. Will cities actually run out of money? �✓ We are not now aware of any cities that will be unable to meet their ongoing expenses in 1981 as a result of the deferred payments. However, as cities get further into 1982 and use up cash reserves, available fund balances and 1981 property tax collections, more and more cities will begin to actually run out of money. The date most often mentioned as the turning point is mid-February. (Most cities receive little revenues between January and June. In late J une or J uly, property tax revenues come in and in 1982 state LGA and Homestead Credit payments are to be made in six equal installments starting in J uly.) 2. Will cities run deficits in 1981 ? Does that really matter? Under existing law, cities can't borrow in anticipation of aids and credits. Since the de- ferred aids and credits cannot be considered receivables, cities will have to show deficits in their 1981 budgets. They will also have to show delinquencies in property tax payments due to deferred homestead credit payments. Auditors and bond rating agencies will not look favorably on any deficits or high rate of delinquencies and will also react negatively to dangerously low fund balances. Cities' credit ratings are sure to suffer if they are forced to show deficits in 1981. 3. Will the Legislature agree with the Governor's recommendation to cut 1982 LGA by 20.7%? When will the decision be made? Indications from the more than 300 cities responding to a League survey are that cities will definitely cut services and lay off employees in land use planning, parks, and recrea- tion, police, street maintenance, snow plowing, street lighting, animal control, and fire .� protection. In some cities the impact will be felt much more severely than others. If there are to be cuts, cities need to know the exact intent of the problems so they can begin adjust- ing as soon as possible. 4.' What tools will cities have to help them cope with 1982 budget cuts? If there is no authority granted to cities to recertify their 1982 levies, significant service cuts and layoffs will result. The Governor has proposed a Stabilization Fund with the intent of helping local governments spread out the impact of the cuts. Although this is a laudable goal, the League does not support the Stabilization Fund concept. We feel it is inappro- priate to encourage borrowing for current operating expenses and that local taxpayers would have to pay more in the long run because of interest costs. If there are to be cuts in state payments, we feel it would be preferable to give cities the option to levy in 1982 to make up for some or all of the cuts. THE SOLUTIONS 1. Immediate cash flow problem The solution to cities' immediate problems is embodied in H.F. 1, authored by Represen- tatives Gordon Voss, Iry Anderson, Harry Sieben, and Willis Eken; and S.F. 12 authored by Senators Johnson, Davies, Wegener, Berglin and Roger Moe. Except for the interest payment provision, bills are consistent with the Governor's stated position with regard to delayed 1981 payments. a. Deferred 1981 local government aid and homestead credit payments must be made in full to cities, counties, and townships as soon as possible, preferably before December 31, 1981, but no later than February 28, 1982. H.F. 1 and S.F. 12 would �9 guarantee t• ventuaI payment of the deferred aids and credits, so that they could be considered receivables and cities would not have to show deficits and property tax delinquencies for 1981. b. Legislation should be enacted giving cities additional authority to borrow in antici- pation of the delayed 1981 payments. This borrowing should be secured by the state as well as the local full faith and credit. This will assist those cities which may experience cash flow problems in early 1982 due to the delays. H.F. 1 and S.F. 12 address the borrowing authority issue. c. The Legislature must enact a solution to the larger cash flow problem which will allow cities' deferred 1981 payments to be made no later than February 28, 1982. 2. More stable revenue sources for cities Cities must have a reasonably reliable and predictable source of revenue other than the property tax. The experience with state aid and credit delays and cutbacks in the past two years has demonstrated that the current local government aid system is neither reliable nor predictable. The long-term solution to this problem must include these elements: a. The appropriation for LGA should be tied directly to the amount raised by approx- imately 1.5 cofstate sales tax collections. In this way, cities LGA revenues will rise and fall with the state's economy, but cities will be able to plan accordingly and not be forced to absorb a disproportionate share of state financial problems as they have thus far. b. LGA payments should be paid at regular intervals throughout the calendar year. The current schedule of paying all aids from j une to December means that the state doesn't start to think about whether aid cuts will be necessary until mid -summer. By that time, cities are well past the midpoint of their fiscal year, which makes it difficult for cities to make expenditure cuts for that year. A regular payment sche- dule, tied to sales tax collections, would make it easier for cities to adjust expen- ditures early enough in the year to keep the budget balanced without major prob- lems. c. Homestead credit reimbursement payments must beguaranteed. If the state under- takes to reduce homeowners' bills below the amount levied by the city, the state should be under an enforceable obligation to reimburse the city for the amount of the reduction. Cities must have some certainty of receiving the amount levied. If the state wishes to limit the amounts it spends for homestead credit reimburse- ment, it should only do so by limiting the amount of tax relief it grants home- owners. 3. State budget cuts v. state tax increase The greater portion of the state's deficit should be eliminated by an increase in state tax revenues. The timing and size (20.7% of 1982 LGA) of the cuts recommended by the Governor are such that many Minnesota cities will be truly hard hit. The Governor impli- citly recognized that it may be impossible to absorb all cuts in one year by recommending a Stabilization Fund." The League recommends that state revenues be increased in order to minimize the amount of necessary cuts in 1982 LCA and to prevent too great a shift back to the property tax as a source of revenue for all local governments in 1982 and thereafter. The League does not make this recommendation lightly. It is the result of much debate and discussion on such topics as the special problems created for border cities by state 1 tax increases, the perception of Minnesota as a high tax state, the need for more local control over city revenues, the extent of cities' reliance on LGA, and the overall burden of the property tax. 30 • 9 • 4. Levy limits C) a. 1982 If there are cuts in 1982 state payments to cities, cities should be given the option to re -certify their 1982 levies this December. This will result in some property tax increases, but it would avoid any necessity for a "Stabilization Fund" and would allow decisions on the extent of service cutbacks to be made locally. b. 1982 and after. The Legislature should not enact any levy limits for cities after the 1982 law expires. Cities must have flexibility to use the property tax, especial!y in light of uncertain- ties in the future of state and federal aids and payment. 5. Mandates No laws should be enacted in 1982 requiring cities to perform certain duties or functions. All mandatory laws relating to cities should be examined and mandates eliminated unless absolutely necessary. Please contact the League staff if you have questions or comments concerning our posi- tion. We hope to work with you to reach a fair and reasonable solution to the difficult problems facing Minnesota. Sincerely, Vaughn Thorfinnson President, League of Minnesota Cities Mayor, Red Lake Falls Lt deo r .7.'. L UL L ENG/NEEeiNG GO. L T 6 i ee'. aj t 020-06 v f J6 -Z V, tloe (0 h •!•t .n ..q i.ro \'\�rVe t .C'� 4 L e� 4 r TO 76le Ac. G ? 2 O u L }lot .q I•tn Q ,I •<_ mL Aro ,26 a �.e , AoV i L / .{YOY e 0 *fes f ,rte r % Z / A -.Y/ sal li �1 Is I e II 1 .• lA \/ Afc CAR>•N r/SeJ• •• ,s •I) L1 V f't rA.er •..." r L i• I� IO na a� J <.r � I I Q .4 i 11 •� � a� r 9/ eco+ cee e� eo.o 1, a ¢ /. s. 4 Q• P� e` • 1 f ... - - � .. eel. s es•' • xJ 6ibrtr v4.,. 01o-30 TO: THOMAS L. HEDGES, CITY ADMINISTRATOR F M: DALE C. RUNKLE, CITY PLANNER DATE: DECEMBER 23, 1981 RE: CLARIF'ICATICN OF THE DEMO STATING THE COUNTY'S VIEW REGARDING CEDAR CLIFF OOM7ERCTAL ADDITION At the December 15, 1981 City Council Meeting, staff submitted a memorandum to the City Council regarding comnents of the prelimi- nary review of the Dakota County Plat Commission for Cedar Cliff Comaercial Addition as revised by the City Council. The comments submitted by Dakota County are as follows: The CSAH 23 access, Scott Trail, already approved by the Dakota Plat Commission be preserved. It is staff's understanding of this comnent that the Plat Commission will not accept a plat that will have additional access onto CSAH 23, or Nicols Rd., than what has already been granted. The Plat Comr.Lission re- cognizes'that there is presently a 60' access provided at the north end of Outlot G and that this should provide access from Nicols Road to the commercial lots, or to this portion of the plat. It is staff's understanding that direct access onto Nicols Road would not be permitted at this time. 2. Access to Lots 6 and 7 be permitted off of Scott Trail and not Cliff Road. It is staff's understanding regarding this coRnent that it is in regard to the additional cul-de-sac provided west of Scott Trail to provide additional access to this conuercial area. It is staff's understanding that the cul-de-sac should be provided off of Scott Trail rather than Cliff Road. Staff also understands that no other access other than Scott Trail will be allowed west of Scott Trail to the intersection of Cliff Rd. and Nicols Rd. Access from Nicols Road CSAR 23 could be permitted 355' north or 700' north of Cliff Road, but we prefer the more northerly access. It is staff's understanding that the access onto Nicols Road presently is at the very northerly 60' of Outlot G. The County is indicating that they would prefer this access to be the access onto Nicols Road. However, if the City would want to realign the access into this Addition, this access could shift southerly but no closer than 355' from the intersection of Cliff Road and Nicols Road. Therefore, if the Council wanted to shift the access southerly to provide more space between the road and the duplexes, this shift would be allowed. However, the County recognizes the fact that the present access does line up with Erin Lane, and there would be a 4 -way intersection at this pre- sent location. 34 Thomas L. Hedges Metro Re: Cedar Cliff Camercial Addition December 23, 1981 Page two 4. The last comment staff would like to rake which was not incorporated into the letter is that the County has also looked at the possibili- ty of vacating the southern portion of Scott Trail and relocating it easterly to the east property line of the plat. The County, at this time, has indicated that the present alignment of Scott Trail is fine and that shifting it easterly would not provide adequate spac- ing to the access on the southside of Cliff Road to the Driver's Test Center. Therefore, the County at this time would prefer the existing location of Scott Trail proposed to the relocation of Scott Trail. Hopefully this memorandum will clarify the concerns that the County had when they reviewed the revised Cedar Cliff Commercial Addition. If the Council would like to re -schedule the hearing for Cedar Cliff Commercial Addition, staff can then get direction as how to proceed with the Cedar Cliff Ccnrercial preliminary plat. Hopefully, this memorandum provides a clearer explanation of the concerns and commments that Dakota County had in reviewing this plat. DCR/jach 3s fk� ..... . "o Lj T L .4 VV Sr,4 J, .......... 5 lu vl?9..CLJFFVJEW n� 0 I : :i >: Z 10 'FATT.... 11 p 61L X ew, .2a tiro ( J 10.4 e q 5 L 7 .6 T In Z It A� 4 el S2 ag� F L& !A� Ll,yU LOT I I T lift. P; .,.t La STATE AID HIGHWAY 'IV �1111 F.77 ---------- 77-C. ---- - /AID SHEET 2 OF 2 SHEETS TENTATIVE AGENDA CITY COUNCIL MEETING JANUARY 5, 1982 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE 6:31 - OATH OF OFFICE 6:35 - ADOPTION OF AGENDA & APPROVAL OF MINUTES 6:45 - DEPARTMENT HEAD BUSINESS Fire Department Police Department No Items Park Department Public Works Department 6:48 - CONSENT AGENDA 3 Items 7:00 - PUBLIC HEARINGS (None) OLD BUSINESS 7:00 - A. Burnet Realty, Sign Conditional Use 7:15 - B. 1982 Gravel Pit Licenses NEW BUSINESS 7:30 - A. CTAC Recommendation 7:45 - B. Donald Rasmussen Special Permit 8:00 - BREAK 8:15 - C. Non -Union Salary 1982 8:30 - D. Union Settlement Ratification 8:45 - E. Brooks Superette Amusement Device ADDITIONAL ITEMS 9:00 - A. Sewer & Water Rate Increase TENTATIVE AGENDA JANUARY 19, 1982 6:30 - PLEDGE OF ALLEGIANCE 6:32 - ADOPTION OF MINUTES & AGENDA DEPARTMENT HEAD BUSINESS 6:35 - Fire Dept. (None) 6:35 - Police Dept. (One) 6:40 - Park Dept. (None) 6:40 - Public Works Dept. (Two) CONSENT 6:50 - One Item PUBLIC HEARINGS 7:00- A. Project 350, Treffle Acres 7:15 - B. Project 352, Norvin Oaks OLD BUSINESS 7:30 - A. Midwestern Assn., Orrin Aune 7:45 - B. Amcon Corp. - Continued 8:00 - BREAK 8:15 - C. Burnet Realty Sign 8:30 - D. Gravel Pit ORGANIZATIONAL - 1982 8:45 - A. to J. Appointments NEW BUSINESS 9:00 - A. Richard Nordlund, Day Care Center 9:15 - B. Richard Nordlund, Public Hearing Consideration 9:30 - C. E. B. Dunn, Blackhawk Park, Rezoning & Plat 9:45 - D. Conditional Use Beauty Shop, Schwanz 10:00 - E. Waiver of Plat, Lot Split, Wesley Medin 10:15 - F. Amusement Device (Coachman Oaks) 10:30 - G. Project 353, Feasibility Report ADDITIONAL ITEMS 10:45 - A. Public Works Salaries MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 19, 1982 SUBJECT: SPECIAL MEETING WITH THE FIRE CHIEF AND DISTRICT CHIEFS AND ALSO A MEETING WITH THE DIRECTOR OF PARKS & RECREATION Fire Chief Childers and the two (2) district chiefs would like to meet with the City Council outside of a regular meeting to dis- cuss the need to add additional fire fighters within the three (3) stations.. As you recall, this issue was discussed at the December 5,1 1981 City Council meeting. It is suggested that the City Council either meet with the fire chief and district chiefs on Tuesday, January 26, in the City Administrator's office during the evening; or if the City Council plans to attend the open house on January 27, the meeting could be arranged in the City Administra- tor's office that evening; or the City Council could come back to City Hall following the water treatment hearing .at around 9:30 and meet with the fire chief and district chiefs on January 29. All three oflthese dates will work according to Fire Chief Childers. Director of Parks & Recreation Vraa needs to meet for a few minutes to review the scope of services with Mayor Blomquist and City Coun- cilmembers Thomas and Smith. The scope of services was reviewed with City Councilmembers Egan and Wachter and they need not be at a meeting with Park Director Vraa. It is suggested that we meet with Ken before meeting with the fire chief and district chiefs on Tuesday or Wednesday or prior to the water treatment hearing at St. John Neumann on Thursday, January 28, 1982. I believe Fire Chief Childers would like a private audience if possible with the City Council to discuss this matter; and, there- fore, it is'desired that this be discussed briefly after the City Council meetng tonight. Please review your personal schedules and see which combination would work the best. The City staff feels the water treatment hearing should last no longer than two hours and should be completed around 9:00 to 9:30 p.m. The City Council and City Administrator could return to City Hall immediately if that option works the best, leaving the engineers to remove the displays,and visual aids used at the public hearing. City A h*M4 rato MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS \ FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 1.8, 1982 SUBJECT: ADDITIONAL INFORMATION PERTAINING TO JANUARY 19, 1982 AGENDA _INFORMATION PACKET POLICE DEPARTMENT Police Chief DesLauriers has reported that a 1980 Diesel Cutlass is in need of major engine repair and is recommending that the City sell this police car to a salvage firm rattier than make the necessary repairs due to the estimated value after repairs. For additional information refer to page 1-A through 1-C OLD BUSINESS D. Gravel. Pit License Renewal for Arnold Leitner -- Mr. Leitner is stockpiling, selling and distributing black dirt at the end of Meadowview Road, property that is zoned light industrial. The operation is screened by railroad tracks to the west, a timbered area to the north, oil storage tanks to the south and there is a single family dwelling to the east that has been there longer than the mining operation. According to Mr. Leitner, they are unaware of any infiltration of the lake at Alexander Pit. After review by City staff, it appears the grading is such that runoff water crossing their property follows the truck roadways. The black dirt is not mined on the site but brought in from other areas. Mr. Leitner bids on excess black dirt from construction projects anywhere in the metropolitan area and then stock piles on that site. They anticipate using approximately 5,000 to 8,000 cubic yards in 1.982. Due to the snow and inclement weather, it is diffi- cult for the City staff to evaluate the total conditions of the lake at Alexander Pit. The City staff feels this renewal is in order for consideration based on the information provided by Mr. Arnold Leitner. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the gravel pit license annual renewal for Arnold Leitner. NEW BUSINESS A. Richard Nordlund for Kinder Care Day Care Center. -- For informa- tional purposes, a copy of the revision of the PUD plan for Pilot Knob office building is enclosed on page 99 -a. The proposed office building has been approved as a preliminary plat on January 15, 1980. There was an extension requested and granted by the City due to the lack of mortgage money until July of 1982. The proposed Kinder Care Center is located on the location that was originally proposed as a ponding area. According to the Director of Public Works, if this area is to be filled, storm sewer pipe would be installed and drainage would continue into the ponds to the north- east of the proposed office building preliminary plat location. 183 TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: 1980 Diesel Cutlass Serial No. 3669NAM567751 3830 Pilot Knob Road Eagan, Minnesota 55122 18 January 1982 This vehicle was purchased on 7/1/80 from Joe Graeves. Our repairs started about 11/21/80 at 14,144 miles. Since that time, we have had $1,310.69 in motor repairs and $1,125.00 in transmission repairs. This is over and above the normal maintenance such as oil changes, filters, and other minor repairs. , We now have 60,000 plus miles on this vehicle and I don't feel it would be financial feasible to repair it. According to an auto value book used by banks and auto dealers to estimate the value of used cars, the value is: 1980 Cutlass Diesel 4 -door Deduct for high mileage & $5,600 police vehicle 1,000 Estimated value if repaired.............—,7VT66 I have asked for bids from have their bids by 1/19/82. tomorrow evening to discuss MD/vk two salvage firms and I expect to I will be at the council meeting the matter. �NI�/rtin DesLauriers 1-A THE LONE OAK TREE — THE .SYMBOL OF 3TREA'GTII & GROWTH IN OUR COMMUNITY lagan i3ofire Department Martin DesLauriers Cp r Chief of Police ] '= Jay M. Berthe Assistant Chief of Police(_eq TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: 1980 Diesel Cutlass Serial No. 3669NAM567751 3830 Pilot Knob Road Eagan, Minnesota 55122 18 January 1982 This vehicle was purchased on 7/1/80 from Joe Graeves. Our repairs started about 11/21/80 at 14,144 miles. Since that time, we have had $1,310.69 in motor repairs and $1,125.00 in transmission repairs. This is over and above the normal maintenance such as oil changes, filters, and other minor repairs. , We now have 60,000 plus miles on this vehicle and I don't feel it would be financial feasible to repair it. According to an auto value book used by banks and auto dealers to estimate the value of used cars, the value is: 1980 Cutlass Diesel 4 -door Deduct for high mileage & $5,600 police vehicle 1,000 Estimated value if repaired.............—,7VT66 I have asked for bids from have their bids by 1/19/82. tomorrow evening to discuss MD/vk two salvage firms and I expect to I will be at the council meeting the matter. �NI�/rtin DesLauriers 1-A THE LONE OAK TREE — THE .SYMBOL OF 3TREA'GTII & GROWTH IN OUR COMMUNITY C� January 14, 1982 Eagan Police Dept 3830 Pilot Knob Rd Eagan, MN 55122 To Whom It May Concern: Enclosed are estimates for repairs to Squad Car 116. One estimate is for the replacement of Short Block with new cylinder heads, the other estimate is for the replacement of Engine with/used engine. The condition of the existing engine is such that it is beyond repair. This engine has two cracked heads and badly scored cylinders. 350 CID Oldsmobile Diesel Engine. VVW/mis Sincerely, Victor Van Wagner Asst Service Manager GROSSMAN CHEVROLET COMPANY, INC. • 1200 West 141st Street • Burnsville, Minnesota 55337 • (612) 4358501 k—Qi C. ESTDIATE Labor $ 679.00 Short Block 1853.00 Oil Pan Caskets 6.00 Head Gaskets 57.52 Intake Gaskets 9.60 Oil Pump 57.00 Front Gasket Set 91.00 Oil Filter 6.35 Oil 16.80 EOS 5.01 Valve Cover Gaskets 22.28 New Heads b 8 Valves 1004.00 Magniflux Old Heads 50.00 $3857.56 Tax 6 supplies 385.75 $4243.31 Plus ? Install Used Engine Used Engine Includes Tear Down of Original Engine $ 679.00 Used Engine (Complete) 2500.00 Oil 16.80 Oil Filter 6.35 Any other necessities ? Magniflux Old Heads 50.00 $3552.15 Tax b supplies 355.21 $3907.36 We now have $481.69 invested in this job. Victor Van Wagner Asst Service Manager Grossman Chevrolet Company MEMO TO: HONORABLE MAYOR, MEMBERS OF THE CITY COUNCIL & CABLE TELEVISION ADVISORY COMMITTEE MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 13, 1982 SUBJECT: LETTER FROM MAYOR BLOMQUIST TO MAYOR SCHEUNEMANN REGARDING " CONSIDERATION FOR A JOINT CABLE TELEVISION FRANCHISE FOR THE CITY OF BURNSVILLE" Enclosed is a copy of a letter that was sent from Mayor Blomquist to Mayor Scheunemann entitled, "Consideration for a Joint Cable Television Franchise with the City of Burnsville". I thought each committee member would enjoy having a copy of this letter; and if you are able to attend the meeting scheduled for January 20, 1982 at which time the Cable Television Advisory Committee for the City of Burnsville will make a presentation to the Burnsville City Council, please notify this office. The time of that meeting is 7:00 p.m. 1 \�j ity ACMInistratOr cc: Tom Creighton, Legal Consultant Rich Anthony, Technical Consultant EAGAN CITY COUNCIL REGULAR MEETING EAGAN, MINNESOTA CITY HALL JANUARY 5, 1982 6:30 P.M. AGENDA I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:31 - OATH OF OFFICE FOR NEWLY ELECTED OFFICIALS III. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES IV. 6:35 - DEPARTMENT HEAD BUSINESS A. Fire Department pC. Park Department Q B. Police Department `` 1 D. Public Works Department P' V. 6:55 - CONSENT AGENDA Z A. MWCC Joint Use Rental Agreement Q 2 B. Re -Naming Joyce Addition to Killdeer Addition Q 5C. Contract 79-3, Final Payment/Acceptance (Ches Mar East 1st Utilities) VI. 7:00 - PUBLIC HEARINGS VII. OLD BUSINESS e if A. Burnet Realty (Leonard MacKinnon) for a Conditional Use Permit for. a Pylon Business Sign on Property Located on Lot 1, Block 1, Cedar View Addition, 4655 Nicols Road. B. 1982 Gravel Pit License Renewals r VIII. NEW BUSINESS 17-A. Cable Television Advisory Committee Recommendation Re: Ownership Options Q.►3 B. Donald Rasmussen for a Special Permit to Move a Garage onto Property Located at 1525 Cliff Road C. Non -Union Salary Schedule for 1982 D. Union Settlement Ratification for Police Dispatchers P1$ 11, E. Brooks Superette for Amusement Device Licenses IX. ADDITIONAL ITEMS %I A. Sewer & Water. Rate Increase X. VISITORS TO BE HEARD (For those persons not on the agenda) XI. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR, CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 30, 1981 SUBJECT: AGENDA INFORMATION OATH, OF OFFICE°:FOR NEWLY>.ELECTED,'OFFICIALS, The City Clerk/Treasurer will administer the oath of office to Mayor Blomquist and City Councilmember Egan who were reelected and to newly elected City Councilmember Thomas. The oath of office should be administered before there is any official business acted upon by the City Council. After approval of the December 15, 1981 regular City Council minutes, special minutes of the December 8 and December 16 City Council meetings and adoption of the January 5, 1982 City Council agenda, the following items are in order for consideration: SEEK DEPARTMENT- HEAD, BUS FIRE DEPARTMENT A. Fire Department -- There are no items to be considered for the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered for the Police Department at this time. PARK DEPARTMENT C. Park Department -- There are no items to be considered for the Park Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department -- There are no items to be considered for the Public Works Department at this time. Agenda Information Memo December 30, 1981 Page Two There are three (3) items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss in further detail any of these items, the item should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. MWCC JOINT USE RENTAL AGREEMENT A. MWCC Joint Use Rental Agreement -- The Metropolitan Waste Con- trol Commission is requesting annual renewal of the joint use rental agreement between the City of Eagan and the MWCC for an eight inch sewer line extending from the Seneca Plant to the old Cedar Grove sludge pond. The City of Eagan, at one time, was in a position to give that line to the MWCC; however, for whatever reason, they agreed to rent the line for $100 per year. The line is being used by the Seneca Treatment Plant as a part of their fly ash operation. ACTION TO BE CONSIDERED ON THE MATTER: To approve execution of the joint use rental agreement for 1982 with the MWCC. RENAMING OF JOYCE ADDITION TO KILLDEER ADDITION B. Renaming of Joyce Addition to Killdeer Addition -- The original application submitted by Mr. & Mrs. Reuben Meissner to plat a por- tion of land east of T.H. 49 and south of T.H. 55 was entitled Joyce Addition. The preliminary plat was approved as Joyce Addition on April 21, 1981 and then final plat approval was given at the May 5, 1981 meeting. Mr. Meissner presented the final plat approval to the Dakota County Plat Commission; however, it could not be recorded as Joyce Addition due to the same name existing on another plat in Dakota County. Therefore, Mr. and Mrs. Meissner are re- quired to rename the plat. The City staff reviewed the request and reason for renaming of the plat as acceptable and is recom- mending that the plat be renamed Killdeer Addition instead of Joyce Addition. The City has the policy that, once an applicant starts the preliminary plat process, the plat name cannot be changed. Since this is an adopted policy, in the future, applicants and City staff will contact the Dakota County Plat Commission once an application is received to determine whether that name will be acceptable so similar problems can be minimized in the future. ACTION TO BE CONSIDERED ON THE MATTER: To approve the renaming of Joyce Addition to Killdeer Addition. Z 0 Agenda Information Memo December 30, 1981 Page Three CONTRACT 79-3 0 C. Contract 79-3, Final Payment/Acceptance (Ches Mar East 1st Utilities) -- Although the City has not received an official request from the contractor to final out this project, the staff is initia- ting this final payment to close out this contract. The contractor refuses to acknowledge the amount of the final payment due to an outstanding claim in the amount of $8,900 that he wants added to the contract for payment by way of a change order. Staff has re- viewed the details associated with this request and has denied the claim due to the fact it was for work incurred at the request of the developer without formal prior approval by the City. There- fore, the Director of Public Works has informed ,the contractor that his claim must be processed directly with the developer and that it has no bearing on this contract. However, the contractor refuses to agree to the final payment for fear that it might eli- minate an option of reimbursement on his claim. This project has remained open for over one year since the final assessment hearing was held in September of 1980. Therefore, staff is recommending that this contract be closed out and that final payment be made to the contractor so that this account may be closed. All in- spections and certification of compliance with the City standards have been previously approved and all costs associated with this contract have been recovered through previously referenced final assessment hearing. ACTION TO BE CONSIDERED ON THE MATTER: To approve the eighth and final pay request for Contract 79-3 to Fredrickson Excavating Com- pany, Inc., in the amount of $500 and accept for perpetual main- tenance. 3 0 0 Agenda Information Nemo December 30, 1981 Page Four PUBL:IC,' HEARINGS There are no Public Hearings scheduled for this City Council meeting. c, OLD; BUSINESS PYLON SIGN - BURNET REALTY A. Burnet Realty (Leonard MacKinnon) for a Conditional Use Permit for a Pylon Business Sign on Property at 4655 Nicols Road -- A public hearing was held _before the APC at their regular meeting held on November 24, 1981 and continued until their December 22, 1981 meeting. Action was taken by the APC recommending approval of the pylon sign subject to no variances being granted or any additional pylon signs being granted for the two other office buildings except the sign ordinance is changed to allow pylon signs for each of the office buildings. Enclosed on page ,s is a copy of the APC minutes. For additional information�er to the City Planner's report, a copy of which is enclosed on pages ro through 10 for your reference. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the recommendation of the APC recommending approval of a pylon sign for Burnet Realty. 0 0 •SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA DECEMBER 22, 1981 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, December 22, 1981 at 7:00 p.m. at the Eagan City Hall. Present were Chairman Harrison and APC Members Wilkins, Turnham, Vogt, Bohne, and Krob. Also present were City Planner Runkle, Public Works Director Colbert, Assis- tant Planner Dave Osberg and City Attorney Hauge. MINUTES Upon motion duly made and seconded, it was resolved that the Minutes of the previous meeting be approved with the exception that on page 1 relating to the minutes of the previous meeting, that the words proctor density compaction should be proper density computation. BURNET REALTY The continued public hearing regarding the application of Burnet Realty for conditional use permit for pylon business sign on Lot 1, Block 1, Cedar Addition, 4655 Nicols Road, was then convened by Chairman Harrison. The matter had been continued from the November 24, 1981 regular meeting. Leonard MacKinnon, Manager of the local Burnet Realty office was present and there was discussion concerning the 300 foot spacing requirement. The owner, Mr. Brandt, is aware of the 300 foot spacing and commission members suggested joint use of the sign. After discussion, Bohne moved, Wilkins seconded the motion to recommend approval of the application, subject to the following conditions: 1. The pylon sign may not be located within 300 feet of any other pylon sign measured on the same side of the street. 2. The pylon sign may not project more than 27 feet above ground level. 3. The pylon sign may not exceed 125 square feet of signage per side. 4. The pylon sign shall not be located nearer than 10 feet from any property or dividing line. 5. The sign shall be in conformance with all other applicable ordin- ances. 6. Further, that a letter be sent to the owner with a copy of the applicable ordinance provision indicating that this would be the only permit for pylon sign in the subdivision because of the 300 foot spacing requirement. All voted in favor. C:. CITY OF EAGAN SUBJECT: CONDITIONAL USE PERUT TO ALMI A PYLON SIGN APPLICANT: LEONARD MACKINNON (BURNED REALTY) LOCATION: NEQ OF MA4, SECTION 31, 4655 NICOLS ROAD EXISTING ZONING: LB (LIMITED BUSINESS) DATE OF PUBLIC HEARING: NOVEMBER 24, 1981 DATE OF REPORT REPORTED BY APPLICATION SLMITTED: NOVEMBER 17, 1981 DAVE OSBERG, PLANNING ASSISTANT An application has been submitted for a conditional use permit to allow a pylon sign at the Burnet Realty office located at 4655 Niools Road. COnM(ENTS The proposed sign is 'allowed within a Limited Business District under a conditional C'. use permit as required by Ordinance 16. Section 16.06, Subdivision 2 regulates the use of pylon signs and Subdivision 4 regulates pylon signs adjacent to freeways. Pylon signs may not be located within 300 feet of another pylon sign measured on same side of street. No pylon sign may project more than 27 feet above the lot or roadway level. The maximum area per side of a pylon sign is 125 square feet. The proposed sign has dimensions of 11' 1" x 7' for a total signage area of 77.581 square feet per side. Measured from the top of the pylon sign to the ground, the total height is 251. The proposed site for the sign is 300' from another pylon sign which meets the requirements set forth by the City of Eagan. The nylon sign will be 15' 7" from the property line which meets the requirements. (See exhibits) If approved, the pylon sign shall be subject to the following conditions: 1. The pylon sign may not be located within 300' of any other pylon sign measured on the same side of the street. 2. The pylon sign may not project more than 27' above ground level. 3. The pylon sign may not exceed 77.581 square feet of signage per side. 4. The pylon sign shall not be located nearer than 10' from any property or dividing line. 5. The sign shall be in conformance with all otherapplicableordinances. 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It is merely for storage, processing and handling of earth products used in landscaping. This permit is located at the end of Meadowview Drive in the proximity of Tripp Oil Company. The second gravel pit was granted originally in 1966 and has been renewed annually since that time for Rauenhorst Properties in Sections 2, 3, 10 and 11. Many of the gravel permit operations that are actively being mined are located in the future I -35E right-of-way. The original approvals were given with the original ordinance adopted in May of 1962 and therefore were grandfathered through several amendments and more recently an ordinance which repealed all previous ordi- nances adopted in January of 1977. Section 8.05, Subdivision 2, requires 75 feet of paved access to a public paved right-of-way. This requirement is not observed for the Rauenhorst excavating permit. The sites get minimal use and occasional pit run gravel supply and have not created any adverse impact on paved right-of- ways. However, there are additional regulations provided in Ordi- nance #8 which include screening, hours of operation, slope maximums, paved access roads and so forth that are not complied to. After reviewing the original permit and approval of the then Town Board and reviewing the ordinance which is now in effect as of January 1977, it would appear that the City Council could either (1) Grant the renewal under the grandfather clause, allowing Rauenhorst to continue with the excavating permit they were granted 15 years ago, or (2) Deny the renewal and require Rauenhorst to submit a new application for an excavation permit for all of their gravel pit mining operations which would then be reviewed by the Director of Public Works. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny annual renewal of the Arnold Leitner gravel permit and to approve or deny annual renewal of the Rauenhorst excavating permit in the Eagandale Industrial Centers. Special Note: If a new application is required, the Director of Public Works would be directed to coordinate his review with MnDOT to coordinate elevation with the future I -35E corridor. 0 0 Agenda Information Memo December 30, 1981 Page Six I NEW; BUSINESS'„' CABLE TELEVISION RECOMMENDATION A. Cable Television Advisory Committee Recommendation Regarding Ownership Options -- At the last regular meeting of the Cable Tele- vision Advisory Committee (CTAC), a motion was introduced and unani- mously approved that reads as follows: "Wachter moved, Bertz seconded, with all members voting aye, to recommend to the Eagan City Council a request for proposal to provide cable television for the City of Eagan requiring a private ownership franchise with an alternate for municipal ownership that designates a specific purchase price, time duration to consider purchasing the system, conditions that benefit City ownership and additional language to be stated in the franchise agreement.” This motion is tentative and is subject to rewording by the City's legal counsel, Mr. Tom Creighton, for final review at the City Council meeting. The City Council also reserves the right to change or amend the motion recom- mended by the CTAC for their own official recording in the regular City Council minutes. However, if the intent of the motion is changed, it should be referred back to the CTAC for their review and comment. This motion was made by the committee after many months of reviewing the various ownership options and it appears to provide the best options to the City for pursuing a cable tele- vision franchise during the next several months. The CTAC is now pursuing a joint powers agreement to determine whether it is benefi- cial to franchise a cable television system with one or more cities in northern Dakota County or to request a proposal to franchise alone. The joint powers agreement will be further discussed at the January 7, 1982 Cable Television Advisory Committee meeting. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the recommendation of the CTAC regarding their motion to seek a private cable television franchise for the City with certain conditions and options for municipal ownership in future years if it should be desirable for the City for the reasons stated in the franchise agreement. 1z 0 0 Agenda Information Memo December 30, 1981 Page Seven SPECIAL PERMIT - DONALD RASMUSSEN TO MOVE A GARAGE B. Donald Rasmussen for a Special Permit to Move a Garage onto Property Located at 1525 Cliff Road -- An application was received from Mr. and Mrs. Donald Rasmussen who reside at 1525 Cliff Road to move a three car garage from MnDOT right-of-way to 1525 Cliff Road. The requirements of Ordinance 52.07, Subdivision 5.f. (building coverage of 20%), 52.06, Subdivision 5.b. (shall not exceed of the principal building), and all setbacks required by Table 52.07-5.a. will be met with the proposal as shown on page The Chief Building Inspector has reviewed the application an eels the garage will be upgraded to meet the code and should be aesthetically acceptable to the surrounding area. Anytime a building is to be moved from one property to another within the City, a special permit application has been required by the City Council. This item was published as an agenda item in the paper; however, it does not require any public notice to the surrounding property owners. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny a special permit for garage relocation for Donald Rasmussen. 13 • • ovo�\ ---�-AN 0 0 Agenda Information Nemo December 30, 1981 Page Eight NON-UNION SALARY SCHEDULE FOR 1982 C. Non -Union Salary Schedule for 1982 -- Meetings were held on December 8 and December 16, 1981 to review and discuss salary schedules for non-union personnel for 1982. The salaries for all department heads, supervisory and other non-union personnel are in order for consideration. The salary adjustments reflected an 8% to 9% increase for all positions; however, in some cases, an additional monthly adjustment was given to compensate a reclassifi- cation, merit increase or adjustment to meet the Stanton Salary Compensation Plan used by the City. The City Administrator has excluded the positions of Public Works Superintendent, Utility Foreman, Street Foreman and Park & Recreation Foreman. At the December 16, 1981 special City Council meeting, a plan for reorgani- zation was presented for consideration by the City Council. This plan was one of several alternatives that can be considered for that department. After review by the City Council and further review with the Director of Public Works and the Director of Parks & Recreation, there are several changes that the City Administrator and department heads would like to suggest to the City Council. The City Administrator, Director of Public Works and Director of Parks & Recreation have not discussed the potential reorganizational changes with any of the supervisory personnel as listed and will not until a final reorganization plan is adopted. The City Adminis- trator will outline the reorganizational plan in detail. prior to the January 19 City Council meeting so action can be considered by the City Council at that time. A memo addressing the salary schedule will be included with the Administrative Agenda on Monday. The City Administrator will be recommending one or two adjustments that will be explained in the memo. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the salaries as presented for all non-union personnel excluding public works supervisory personnel for 1982. CONTRACT RATIFICATION FOR POLICE DISPATCHERS D. Union Settlement Ratification for Police Dispatchers -- The City has reached a settlement with the police dispatchers for 1981- 1982 and therefore ratification of a contract between the City of Eagan and the Minnesota Teamsters Public and Law Enforcement Employees Union Local #320 (Police Dispatchers) is in order for consideration. A copy of the settlement proposal will be included in memo form with the Administrative Agenda on Monday. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny ratifi- cation of the contract for settlement with the police dispatchers. 15' 0 0 Agenda Information Memo December 30, 1981 Page Nine BROOKS SUPERETTE — AMUSEMENT DEVICE E. Brooks Superette for Amusement Device Licenses -- An application was received from Lauren Bradford Pederson requesting three (3) amusement device licenses for the Brooks Superette located at 4225 Nicols Road. The Brooks Superette has been operating with amusement devices without a license; and after this was brought to their attention, the application was made for the three amusement device licenses, all of which are for video machines. As the City Council will recall, recently amusement device licenses were denied for the PDQ stores. ACTION TO BE CONSIDERED ON THE MATTER: devices licenses for Brooks Superette. /G To approve or deny amusement Agenda Information Memo December 30, 1981 Page Ten ADDITIONAL"=:'ITEMS',s SEWER & WATER RATE INCREASE A. Sewer & Water Rate Increase -- The City's consulting engineering firm, Bonestroo, Rosene & Anderli'k, have completed a water and sewer user rate study to determine what the user charge fees should be for 1982. Again, due to a large increase in the MWCC charge, it will be necessary to increase the sewer rates from 1981 to 1982. The 1981 rate is $16.15 per quarter; the proposed rate for 1982 is $16.65 per quarter which represents an increase of 50¢ per quar- ter for the minimum 15,000 gallons of usage. The increase from 1980 to 1981 was $2.25 per quarter for the same minimum. An in- crease is also being recommended for the water user fee from $13.90 per ouarter for a minimum billing of 15,000 gallons to $14.00 per quarter. The fee schedule for connection charges and other City services will be reviewed by the City Council at the January 19 or February 2, meeting. The reason the water and sewer rates ar considered at this time for an increase is to allow the City to implement the new fee schedule effective with the January billing cycle. Enclosed on pages lIg through 19are copies of the sewer rate and water rate summaries from l to 1982 and the pro- posed rate schedules. Also enclosed without a page number is a copy of the report prepared by the consulting engineering firm. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the 1982 sewer and water user rate schedule as recommended by the con- sulting engineering firm and City staff. ity AUMInistrator I-7 0 0 The recommended rate schedule for sanitary sewer service is as fol- lows: SANITARY SEWER RATE SCHEDULE 1982 Single Family, Townhouse 5 Similar Residential Apartment, Institutional, Commercial 6 Industrial E -7615a Min. $16.65/qtr. for 15,000 gal. S1.01/1000 gar. for all usage over 15,000 gal. based on winter quarter meter read- ing. Min. $16.65/qtr. for 15,000 gal. $1.01/1000 gal. for all usage over 15,000 gal. SEWER RATE SUMMARY Item 1976 1977 1978 1979 1980 1981 1982 MWCC Charge 50.26 $0.34 $0.4.5 $0.52 50.61 $0.75 $0.80 Local 0 & M 0.24 0.24 0.23 0.18 0.20 0.22 0.21 Operating Rate $0.50 90.58 $0.68 $0.70 $0.81 $0.97 $1.01 Admin. Rate -- -- $1.20 $1.60 $1.75 $1.60 $1.50 MWCC Charge $3.90 $5.10 S6.75 $7.80 59.15 $11.25 $12.00 Laval Charge 3.60 3.60 4.65 4.30 4.75 4.90 4.65 Minimum Bill S7.50 58.70 $11.40 $12.10 S13.90 $16.15 $16.65 The recommended rate schedule for sanitary sewer service is as fol- lows: SANITARY SEWER RATE SCHEDULE 1982 Single Family, Townhouse 5 Similar Residential Apartment, Institutional, Commercial 6 Industrial E -7615a Min. $16.65/qtr. for 15,000 gal. S1.01/1000 gar. for all usage over 15,000 gal. based on winter quarter meter read- ing. Min. $16.65/qtr. for 15,000 gal. $1.01/1000 gal. for all usage over 15,000 gal. WATER RATE SUMMARY Item 1976 1977 1978 1979 1980 1981 1982 Operating Rate SO.35 $0.35 $0.40 $0.41 $0.52 $0.55 S0.58 Admin. Rate -- -- 1.80 2.35 2.95 2.80 2.55 Surcharge 2.75 2.75 2.75 2.75 2.75 2.75 2.75 Minimum Bill $8.00 $8.00 510.55 511.25 .813.50 $13.90 814.00 A summary of the recommended rate schedule for water service is as follows: WATERWORKS RATE SCHEDULE 1982 All user descriptions Min. S14.00/qtr. for 15,000 gal. $0.58/1000 gal. for all usage over 15,000 gal. E-761 9a - 22 19 0 0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 30, 1981 SUBJECT: INFORMATIVE. Reader Board Sign At a recent City Council meeting, City Councilmember Smith asked that the concept of a reader board sign for the City Hall and possi- bly Cedar Pond be explored to determine purpose and cost. Paul Hauge, acting as a member of the Eagan Lions Club, has researched with Lawrence Signs the possibility of errecting a community reader board sign in front of the City Hall. There are a number of possi- bilities that have been pursued with Lawrence Signs such as a reader board with a single post seven feet off the ground with a lexan shield that is hinged and locked on each side. The estimated cost is $3,975 for a five foot by ten foot sign which includes approxi- mately 200 letters which totals approximately $400 extra with the sign installed. The sign could be installed west of the police department on a more permanent basis which would cost about $1,000 extra. Electrical service would run approximately $500 to $1,000 extra, and if the height of the reader board were to be raised to the 15 foot maximum, the cost could be an additional $800. Enclosed on page is an example of the seven foot reader board as described above. At a recent Lions Club meeting, members of the Lions Club expressed an interest in participating at 50% of the cost if the City was to agree to the additional 50% for a reader board sign. Depending on a temporary vs. permanent installation, the City's cost partici- pation would be in the range of $2,000 to $3,000. Vandalism should be at a minimum east of the City Hall or located adjacent to and west of the Police Department building. There has not been con- sideration given to the Cedar Pond location by the Lions Club. The Board of Directors for the Lions Club would like to discuss this item at their January 26, 1982 meeting and would like an in- dication at that time as to whether the City is interested in parti- cipating with the reader boards. The City Administrator and City Attorney will discuss this matter in further detail at the meeting. Employee Assistance Program The City Administrator met -with Mr. Jim Butcher, Executive Director of Yuman Resource Associates, regarding the employee assistance program that was authorized for City personnel during 1981. There were five (5) employees who used the diagnosis referral program and the categories were occupational, personal/emotional, alcohol/ . drug, health, and family. There were also three other employees who may contact through the employee assistance program requesting information only. Both the diagnosis and referral and information only provided a penetration percentage of 12.3%. Hopefully, by utilizing the program, the City has been able to help these eight Z6 Informative Memo December 30, 1981 Page Two (8) employees or spouses who utilized the program during 1981. State of Minnesota Department of Public Safety Letter Enclosed on page is a copy of a letter from the supervisor for the Division or motor Vehicle Services regarding their appre- ciation to Assistant Police Chief Berthe and the Eagan Fire Depart- ment for the first annual area review school at Fire Station #1. Volunteer Fire Department Minutes Enclosed on pages oZ S through of officer and genera meeting Administrator. 2 % are the most recent copies minutes as provided to the City Legislative Bulletin Regarding State -Local Financial Problem Enclosed on pages GA -7 through 3 a. is a copy of a letter that was written fromauV�Tn 'Thorfinnson�Mayor of Red Lake Falls, who is president of; the League of Minnesota Cities, concerning the state and local financial problem. This letter was enclosed as a part of the Legislative Bulletin report that the City receives. This letter was copied to provide each member of the City Council with some background on the facts, problems and recommended solu- tions as sought after by the League of Minnesota Cities. Lone Oak Road, Designation of Urban District Classification The Director of Public Works has researched the definition of "Urban District" and its application toward Lone Oak Road between T. H. 13 and Pilot Knob Road. There presently exists a one-quarter mile section of county road that falls into the existing classifica- tion of an urban district. This segment is located from approxi- mately 600 feet west of Pine Ridge Drive to T. H. 13. The remaining portion of Lone Oak Road technically does not qualify as an urban district due to undeveloped lots in the Timberline Addition combined with the expansive open space of Pilot Knob Elementary School property. The Director of Public Works, with the agreement of the City Council, will request a reduced speed limit for this section of roadway due to its classification as urban district. The limits of this reduced speed zone would be from T.H. 13 to Pine Ridge Drive. The City could then pursue a reduced school zone speed limit for that portion adjacent to Pilot Knob Elementary School property if MnDOT would not consider the inclusion of this area into the urban district boundaries which would be adjacent and to the west of the school property. The only other solution would be to pursue the other alternative with the Minnesota Legis- lature to amend the definition of an urban district. Enclosed on page is a copy of the map which illustrates the properties that wou e designated as an urban district. 21 0 0 Informative Memo December 30, 1981 Page Three Cedar Cliff Commercial Addition There were questions raised by the City Council regarding comments provided by the City Planner as they relate to a recent review by the Dakota County Plat Commission of some alternative drawings for the Cedar Cliff Commercial Addition. The City Planner has written an additional memorandum that provides clarification to the County's view regarding the Cedar Cliff Commercial Addition as proposed by the City Council. Enclosed on pages through g is a copy of the memorandum prepared by the City Planner. V%Nst city ministrator 22 COMMUNITY- EVENTS ALUM.O MOS D NG PAINTED CDT' .0 ED LEI. -IN BRONZE CD AIN 0 FPCE SHIELD HINGED .0 FIAT �e W/ LTR. TPA.CKS ATTACHED 0 0 BALLAST ELECT. RACEWAY 4 Ttz �jN LIONS lze No 0 , — _=== -z E FIXORSZC�T AG CLUB LAMPS PNNTED copy METAL TRIM BASE. STAWWRD IE DK. BRONZE END VIEW pMDE eonr.T VIEW END VIEW DIVISION OF MOTOR VEHICLE SEES or wuy • DRIVERS LICENSE HIGHWAY BUILDING 2 1� Ci MiHH�'Z STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY SAINT PAUL 55155 December 14, 1981 Honorable Bea Blomquist 3795 Pilot Knob Road Eagan, Minnesota Dear Mayor: On December 4, of this year, I and the Examiners and Clerks of Area II, headquartered at the Driver Exam Station in Eagan, conducted our first annual area review school at Fire Station Number One in Eagan. I wish to extend my sincere appreciation to the City of Eagan, the Eagan Volunteer Fire Department including Chief, Bob 'Childers for making this facility available to our group. The meeting room matched our needs perfectly. I also wish to single out Jay Berthe, who gave us every consideration in showing us all the available space in order for usto pick the most convenient facility large enough to accomodate our group. Iie also was there to open the building for us early on the morning of Dec. 4th. Jay's help and cooperation reflects an exemplary attitude that is typical of the superior contributions we have come to expect when dealing with the City of Eagan. Please extend my great appreciation to all personnel involved, and a HAPPY HOLIDAY SEASON TO ALL. cc Robert Childers ay- Sincerely, i�rum>-� 8 -6- Howard Blix Supervisor Area II tt ttn ire Pepartn en# i OFFICERS MEETING September 2, 1981 Attendees: J. Adam, Kohout, Giles, Renneberg, Burlingame, J. Thomas, Kugel, Perron, Bruestle, Flood, Bahrke, D. Schulze, Cary Larson, Leimer and Klang. Old Business: 1. Hunter change of hours deferred again. New Business: 1. Siebert requested extension of his medical leave to October 31, 1981. - Approved. 2. Station #2 missing 5" hydrant coupling. 3. Wegleitner requested return to light duty as of June 24, 1981 (off medical leave). 4. Request for plexiglass covering for Station #2 bulletin board. 5. Need volunteers to pressure check aerial truck hose, special training, on Monday September 7, 1981 at Station #l, 6:30 PM. 6. Leimer temporary change of hours, to be available nights, for 5 months. - Approved. 7. Need day manpower for Station #2. Will begin recruiting, anticipating January 1982 recruit class start-up. 8. Labor day weekend, from Friday 0700 thru Tuesday 1700, will be all -call. 9. Suggestion made to create a committee to update salary structure, Write officers job description and determine necessity for the various officeWs. 10. Hose testing to begin in October. 11. Fire Prevention Open House to be at Stations $1 and #3, October 6-8, 6:30 to 7:30. Help is needed. 12. Review Board submitted their report. / Executive Board 1. Review Board referred Charles Larson for three bad quarters of attendance - he will be notified that he may request a hearing. 3. Close, Svein, Hunter have been released by the training department to answer calls (and must now answer 80%/30% of the training/ fire calls.) C L�/i J. W. Flood as 3940 Rahn Road a Eagan, Minnesota 55122 .rrrr r,%" n4 r.' mr'" .Pr rr OI'I l nilr n pM n r\'nT r P. rnn 7 1'T r r'r\" nr'n nnAllrr'N-7TI- I � • ��M�Mn �trE �E�Mr��ent �..' I GENERAL MEETING August 24, 1981 Meeting Called to order at 1910 at Station #1. Reading of Minutes. Officers minutes were reviewed. Chiefs Report: Budget discussions going on between Council and Hedges. Our State Fire Reports are not being filled out properly. 1052's must also have a State Report (plus a State Casualty Report for each injury). Officers training will start up again in September. District #2 Report: Yankee and Pilot Knob under construction - avoid if possible, on calls. COMMITTEE REPORTS: Equipment: Aerial will be down for a few days, starting August 31, 1981, for inspection. Training: None Fire Prevention: None Old Business: None New Business: Notify Ken Southorn if interested in EMT refresher course. Notify Bob Childers if interested in a CIM instructor course. A nomination committee consisting of Lindblade (chairman), Scott, Wegleitner, Kolesar and Pat DiIoia, is formed to nominate a District #2 Chief. Motion to adjourn. fJ. W. Flood 26 3940 Rahn Road 0 Eagan, Minnesota 55122 El 1 5 0 Commentary THE STATE -LOCAL FINANCIAL PROBLEM The following letter has been sent to all Minnesota Legislators. It summarizes the current financial problem as it affects cities, and it states the League of Minnesota Cities position with regard to how to solve the budget crisis. Dear Legislator: Minnesota citiesare now struggling with serious financial problems and uncertainties brought on by both the state's inability to meet its day -today cash flow obligations and the state's projected $768 million deficit. This letter will briefly outline the relevant facts from cities' perspective, as well as the difficulties that have occurred and are likely to occur if the legislature fails to act soon. Also included are the League of Cities recommendations with regard to solving both the cash flow and deficit problems. The League is painfully aware that the future of the state -local financial partnership is inextricably bound with politically controversial state tax policy issues. However, our immediate goal is "simply" to preserve and protect the overall financial health of Minnesota cities. To achieve that goal it is essential to maintain a balance between both the local property tax and state -collected revenues as city revenue sources. It is our hope that in the larger i political debate you not lose sight of the need to allow cities to continue to run their governments in a responsible manner. For cities to do that it is crucial that they have both maximum flexibility to use the property tax and predictability and reliability in revenues transferred from the state. Local officials' faith in state government has been sorely tried in recent months, and we hope you take the opportunity to restore that faith by reaching a solution to the state financial crisis that does not push local governments beyond their ability to manage their own fiscal situation. We urge you to take the time to read this entire letter and to understand the League posi- tion, in that it represents the bi-partisan thinking of elected and appointed city officials throughout the state. THE FACTS 1. Importance of local government aid as a city revenue source Like it or -not, Minnesota cities have become financially dependent on the state as various property tax relief programs have gone into effect. Local government aid (LGA) is a major city revenue source, in varying degree to each city. Many cities, especially small ones (under 2,500), rely on LGA for as much as 60% of their annual operating budget. In a recent League survey, 142 cities" reported that LGA comprised at least 30% of their 1982 oper- ating budgets. *313 cities, over 40% of LMC membership, responded to survey X7 AMOUNT OF LGA PAID TO CITIES HAS STEADILY FALLEN to cities only) Percent of change from Calendar Year LGA ( y) amount paid in previous year 1979 $189,157,153 +16.3 1980 $208,283,079 +10.1 1981** $213,255,187 + 2.3 1982*** $183,244,219 - 14.0 Even in the absence of additional cuts in 1982, the appropriations for LGA have fallen far short compared to otherstate expenditure increases. In addition, LGA has steadily decreased as a proportion of total state nondedicated revenue, e.g., from 7.2% in 1980 to 5.8% in calendar 1982. If 1982 LGA were cut by the 20.7% recommended by the Governor, the percentage would be 4.7%. 2. Current city cash flow situation A total of $44,113,188 has already been withheld in the November 15 LGA, homestead credit and other aid and credit payments. An equal amount will be withheld in December. Thus cities will not receive any more money from the state in 1981. Cities cannot borrow in anticipation of these delayed funds. In addition, these funds cannot now be considered "receivables" for purposes of balancing 1981 city budgets. The Governor has announced his intention that the deferred 1981 payments will be made In full eventually. Whether cities receive those funds in January, June or some time in. between depends on the Legislature's enactment of a solution to the state's cash flow problems. 3. Status of 1982 city budgets Cities have already budgeted for calendar year 1982 and have certified their property tax levies for 1982 taxes. (To the extent permitted under the restrictive levy limit passed by the 1981 Legislature, many cities did try to build in some protection in expectation of some cuts in 1982 revenues due from the state. To what extent is unknown.) The Governor has recommended a cut in 1982 LGA of 20.7% and has not recommended allowing cities the option to re -certify their 1982 levies to make up for some or all of the cut. He has stated, however, that he would accept a proposal from the Legislature to allow cities the option to re -levy. Without additional levy authority for property taxes in 1982, these LGA cuts will necessarily result in employee layoffs and direct city service cuts. Since city revenues from both LGA and property taxes have been restricted in their growth, cities have had to reduce services and expenditures. City expenditures are already being cut back. For example, 147 of 313 cities responding to a League survey indicated that their 1982 operating budget increased by less than 10%. In 38 of those cities the 1982 budget is less than that in 1981. Note that the state's total expenditures increased almost 20% this biennium. Any cuts which may be made to solve the current deficit problem will be made from that starting point. **Reflects 8.3% cut already made in 1981 appropriations. Assumes deferred 1981 pay- ments will. eventually be made in full. ***Reflects 20.7% cut in Governor's recommended appropriation. a� THE PROBLEMS �1 1. Will cities actually run out of money? �✓ We are not now aware of any cities that will be unable to meet their ongoing expenses in 1981 as a result of the deferred payments. However, as cities get further into 1982 and use up cash reserves, available fund balances and 1981 property tax collections, more and more cities will begin to actually run out of money. The date most often mentioned as the turning point is mid-February. (Most cities receive little revenues between January and June. In late J une or J uly, property tax revenues come in and in 1982 state LGA and Homestead Credit payments are to be made in six equal installments starting in J uly.) 2. Will cities run deficits in 1981 ? Does that really matter? Under existing law, cities can't borrow in anticipation of aids and credits. Since the de- ferred aids and credits cannot be considered receivables, cities will have to show deficits in their 1981 budgets. They will also have to show delinquencies in property tax payments due to deferred homestead credit payments. Auditors and bond rating agencies will not look favorably on any deficits or high rate of delinquencies and will also react negatively to dangerously low fund balances. Cities' credit ratings are sure to suffer if they are forced to show deficits in 1981. 3. Will the Legislature agree with the Governor's recommendation to cut 1982 LGA by 20.7%? When will the decision be made? Indications from the more than 300 cities responding to a League survey are that cities will definitely cut services and lay off employees in land use planning, parks, and recrea- tion, police, street maintenance, snow plowing, street lighting, animal control, and fire .� protection. In some cities the impact will be felt much more severely than others. If there are to be cuts, cities need to know the exact intent of the problems so they can begin adjust- ing as soon as possible. 4.' What tools will cities have to help them cope with 1982 budget cuts? If there is no authority granted to cities to recertify their 1982 levies, significant service cuts and layoffs will result. The Governor has proposed a Stabilization Fund with the intent of helping local governments spread out the impact of the cuts. Although this is a laudable goal, the League does not support the Stabilization Fund concept. We feel it is inappro- priate to encourage borrowing for current operating expenses and that local taxpayers would have to pay more in the long run because of interest costs. If there are to be cuts in state payments, we feel it would be preferable to give cities the option to levy in 1982 to make up for some or all of the cuts. THE SOLUTIONS 1. Immediate cash flow problem The solution to cities' immediate problems is embodied in H.F. 1, authored by Represen- tatives Gordon Voss, Iry Anderson, Harry Sieben, and Willis Eken; and S.F. 12 authored by Senators Johnson, Davies, Wegener, Berglin and Roger Moe. Except for the interest payment provision, bills are consistent with the Governor's stated position with regard to delayed 1981 payments. a. Deferred 1981 local government aid and homestead credit payments must be made in full to cities, counties, and townships as soon as possible, preferably before December 31, 1981, but no later than February 28, 1982. H.F. 1 and S.F. 12 would �9 guarantee t• ventuaI payment of the deferred aids and credits, so that they could be considered receivables and cities would not have to show deficits and property tax delinquencies for 1981. b. Legislation should be enacted giving cities additional authority to borrow in antici- pation of the delayed 1981 payments. This borrowing should be secured by the state as well as the local full faith and credit. This will assist those cities which may experience cash flow problems in early 1982 due to the delays. H.F. 1 and S.F. 12 address the borrowing authority issue. c. The Legislature must enact a solution to the larger cash flow problem which will allow cities' deferred 1981 payments to be made no later than February 28, 1982. 2. More stable revenue sources for cities Cities must have a reasonably reliable and predictable source of revenue other than the property tax. The experience with state aid and credit delays and cutbacks in the past two years has demonstrated that the current local government aid system is neither reliable nor predictable. The long-term solution to this problem must include these elements: a. The appropriation for LGA should be tied directly to the amount raised by approx- imately 1.5 cofstate sales tax collections. In this way, cities LGA revenues will rise and fall with the state's economy, but cities will be able to plan accordingly and not be forced to absorb a disproportionate share of state financial problems as they have thus far. b. LGA payments should be paid at regular intervals throughout the calendar year. The current schedule of paying all aids from j une to December means that the state doesn't start to think about whether aid cuts will be necessary until mid -summer. By that time, cities are well past the midpoint of their fiscal year, which makes it difficult for cities to make expenditure cuts for that year. A regular payment sche- dule, tied to sales tax collections, would make it easier for cities to adjust expen- ditures early enough in the year to keep the budget balanced without major prob- lems. c. Homestead credit reimbursement payments must beguaranteed. If the state under- takes to reduce homeowners' bills below the amount levied by the city, the state should be under an enforceable obligation to reimburse the city for the amount of the reduction. Cities must have some certainty of receiving the amount levied. If the state wishes to limit the amounts it spends for homestead credit reimburse- ment, it should only do so by limiting the amount of tax relief it grants home- owners. 3. State budget cuts v. state tax increase The greater portion of the state's deficit should be eliminated by an increase in state tax revenues. The timing and size (20.7% of 1982 LGA) of the cuts recommended by the Governor are such that many Minnesota cities will be truly hard hit. The Governor impli- citly recognized that it may be impossible to absorb all cuts in one year by recommending a Stabilization Fund." The League recommends that state revenues be increased in order to minimize the amount of necessary cuts in 1982 LCA and to prevent too great a shift back to the property tax as a source of revenue for all local governments in 1982 and thereafter. The League does not make this recommendation lightly. It is the result of much debate and discussion on such topics as the special problems created for border cities by state 1 tax increases, the perception of Minnesota as a high tax state, the need for more local control over city revenues, the extent of cities' reliance on LGA, and the overall burden of the property tax. 30 • 9 • 4. Levy limits C) a. 1982 If there are cuts in 1982 state payments to cities, cities should be given the option to re -certify their 1982 levies this December. This will result in some property tax increases, but it would avoid any necessity for a "Stabilization Fund" and would allow decisions on the extent of service cutbacks to be made locally. b. 1982 and after. The Legislature should not enact any levy limits for cities after the 1982 law expires. Cities must have flexibility to use the property tax, especial!y in light of uncertain- ties in the future of state and federal aids and payment. 5. Mandates No laws should be enacted in 1982 requiring cities to perform certain duties or functions. All mandatory laws relating to cities should be examined and mandates eliminated unless absolutely necessary. Please contact the League staff if you have questions or comments concerning our posi- tion. We hope to work with you to reach a fair and reasonable solution to the difficult problems facing Minnesota. Sincerely, Vaughn Thorfinnson President, League of Minnesota Cities Mayor, Red Lake Falls Lt deo r .7.'. L UL L ENG/NEEeiNG GO. L T 6 i ee'. aj t 020-06 v f J6 -Z V, tloe (0 h •!•t .n ..q i.ro \'\�rVe t .C'� 4 L e� 4 r TO 76le Ac. G ? 2 O u L }lot .q I•tn Q ,I •<_ mL Aro ,26 a �.e , AoV i L / .{YOY e 0 *fes f ,rte r % Z / A -.Y/ sal li �1 Is I e II 1 .• lA \/ Afc CAR>•N r/SeJ• •• ,s •I) L1 V f't rA.er •..." r L i• I� IO na a� J <.r � I I Q .4 i 11 •� � a� r 9/ eco+ cee e� eo.o 1, a ¢ /. s. 4 Q• P� e` • 1 f ... - - � .. eel. s es•' • xJ 6ibrtr v4.,. 01o-30 TO: THOMAS L. HEDGES, CITY ADMINISTRATOR F M: DALE C. RUNKLE, CITY PLANNER DATE: DECEMBER 23, 1981 RE: CLARIF'ICATICN OF THE DEMO STATING THE COUNTY'S VIEW REGARDING CEDAR CLIFF OOM7ERCTAL ADDITION At the December 15, 1981 City Council Meeting, staff submitted a memorandum to the City Council regarding comnents of the prelimi- nary review of the Dakota County Plat Commission for Cedar Cliff Comaercial Addition as revised by the City Council. The comments submitted by Dakota County are as follows: The CSAH 23 access, Scott Trail, already approved by the Dakota Plat Commission be preserved. It is staff's understanding of this comnent that the Plat Commission will not accept a plat that will have additional access onto CSAH 23, or Nicols Rd., than what has already been granted. The Plat Comr.Lission re- cognizes'that there is presently a 60' access provided at the north end of Outlot G and that this should provide access from Nicols Road to the commercial lots, or to this portion of the plat. It is staff's understanding that direct access onto Nicols Road would not be permitted at this time. 2. Access to Lots 6 and 7 be permitted off of Scott Trail and not Cliff Road. It is staff's understanding regarding this coRnent that it is in regard to the additional cul-de-sac provided west of Scott Trail to provide additional access to this conuercial area. It is staff's understanding that the cul-de-sac should be provided off of Scott Trail rather than Cliff Road. Staff also understands that no other access other than Scott Trail will be allowed west of Scott Trail to the intersection of Cliff Rd. and Nicols Rd. Access from Nicols Road CSAR 23 could be permitted 355' north or 700' north of Cliff Road, but we prefer the more northerly access. It is staff's understanding that the access onto Nicols Road presently is at the very northerly 60' of Outlot G. The County is indicating that they would prefer this access to be the access onto Nicols Road. However, if the City would want to realign the access into this Addition, this access could shift southerly but no closer than 355' from the intersection of Cliff Road and Nicols Road. Therefore, if the Council wanted to shift the access southerly to provide more space between the road and the duplexes, this shift would be allowed. However, the County recognizes the fact that the present access does line up with Erin Lane, and there would be a 4 -way intersection at this pre- sent location. 34 Thomas L. Hedges Metro Re: Cedar Cliff Camercial Addition December 23, 1981 Page two 4. The last comment staff would like to rake which was not incorporated into the letter is that the County has also looked at the possibili- ty of vacating the southern portion of Scott Trail and relocating it easterly to the east property line of the plat. The County, at this time, has indicated that the present alignment of Scott Trail is fine and that shifting it easterly would not provide adequate spac- ing to the access on the southside of Cliff Road to the Driver's Test Center. Therefore, the County at this time would prefer the existing location of Scott Trail proposed to the relocation of Scott Trail. Hopefully this memorandum will clarify the concerns that the County had when they reviewed the revised Cedar Cliff Commercial Addition. If the Council would like to re -schedule the hearing for Cedar Cliff Commercial Addition, staff can then get direction as how to proceed with the Cedar Cliff Ccnrercial preliminary plat. Hopefully, this memorandum provides a clearer explanation of the concerns and commments that Dakota County had in reviewing this plat. DCR/jach 3s fk� ..... . "o Lj T L .4 VV Sr,4 J, .......... 5 lu vl?9..CLJFFVJEW n� 0 I : :i >: Z 10 'FATT.... 11 p 61L X ew, .2a tiro ( J 10.4 e q 5 L 7 .6 T In Z It A� 4 el S2 ag� F L& !A� Ll,yU LOT I I T lift. P; .,.t La STATE AID HIGHWAY 'IV �1111 F.77 ---------- 77-C. ---- - /AID SHEET 2 OF 2 SHEETS TENTATIVE AGENDA CITY COUNCIL MEETING JANUARY 5, 1982 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE 6:31 - OATH OF OFFICE 6:35 - ADOPTION OF AGENDA & APPROVAL OF MINUTES 6:45 - DEPARTMENT HEAD BUSINESS Fire Department Police Department No Items Park Department Public Works Department 6:48 - CONSENT AGENDA 3 Items 7:00 - PUBLIC HEARINGS (None) OLD BUSINESS 7:00 - A. Burnet Realty, Sign Conditional Use 7:15 - B. 1982 Gravel Pit Licenses NEW BUSINESS 7:30 - A. CTAC Recommendation 7:45 - B. Donald Rasmussen Special Permit 8:00 - BREAK 8:15 - C. Non -Union Salary 1982 8:30 - D. Union Settlement Ratification 8:45 - E. Brooks Superette Amusement Device ADDITIONAL ITEMS 9:00 - A. Sewer & Water Rate Increase TENTATIVE AGENDA JANUARY 19, 1982 6:30 - PLEDGE OF ALLEGIANCE 6:32 - ADOPTION OF MINUTES & AGENDA DEPARTMENT HEAD BUSINESS 6:35 - Fire Dept. (None) 6:35 - Police Dept. (One) 6:40 - Park Dept. (None) 6:40 - Public Works Dept. (Two) CONSENT 6:50 - One Item PUBLIC HEARINGS 7:00- A. Project 350, Treffle Acres 7:15 - B. Project 352, Norvin Oaks OLD BUSINESS 7:30 - A. Midwestern Assn., Orrin Aune 7:45 - B. Amcon Corp. - Continued 8:00 - BREAK 8:15 - C. Burnet Realty Sign 8:30 - D. Gravel Pit ORGANIZATIONAL - 1982 8:45 - A. to J. Appointments NEW BUSINESS 9:00 - A. Richard Nordlund, Day Care Center 9:15 - B. Richard Nordlund, Public Hearing Consideration 9:30 - C. E. B. Dunn, Blackhawk Park, Rezoning & Plat 9:45 - D. Conditional Use Beauty Shop, Schwanz 10:00 - E. Waiver of Plat, Lot Split, Wesley Medin 10:15 - F. Amusement Device (Coachman Oaks) 10:30 - G. Project 353, Feasibility Report ADDITIONAL ITEMS 10:45 - A. Public Works Salaries MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 19, 1982 SUBJECT: SPECIAL MEETING WITH THE FIRE CHIEF AND DISTRICT CHIEFS AND ALSO A MEETING WITH THE DIRECTOR OF PARKS & RECREATION Fire Chief Childers and the two (2) district chiefs would like to meet with the City Council outside of a regular meeting to dis- cuss the need to add additional fire fighters within the three (3) stations.. As you recall, this issue was discussed at the December 5,1 1981 City Council meeting. It is suggested that the City Council either meet with the fire chief and district chiefs on Tuesday, January 26, in the City Administrator's office during the evening; or if the City Council plans to attend the open house on January 27, the meeting could be arranged in the City Administra- tor's office that evening; or the City Council could come back to City Hall following the water treatment hearing .at around 9:30 and meet with the fire chief and district chiefs on January 29. All three oflthese dates will work according to Fire Chief Childers. Director of Parks & Recreation Vraa needs to meet for a few minutes to review the scope of services with Mayor Blomquist and City Coun- cilmembers Thomas and Smith. The scope of services was reviewed with City Councilmembers Egan and Wachter and they need not be at a meeting with Park Director Vraa. It is suggested that we meet with Ken before meeting with the fire chief and district chiefs on Tuesday or Wednesday or prior to the water treatment hearing at St. John Neumann on Thursday, January 28, 1982. I believe Fire Chief Childers would like a private audience if possible with the City Council to discuss this matter; and, there- fore, it is'desired that this be discussed briefly after the City Council meetng tonight. Please review your personal schedules and see which combination would work the best. The City staff feels the water treatment hearing should last no longer than two hours and should be completed around 9:00 to 9:30 p.m. The City Council and City Administrator could return to City Hall immediately if that option works the best, leaving the engineers to remove the displays,and visual aids used at the public hearing. City A h*M4 rato MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS \ FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 1.8, 1982 SUBJECT: ADDITIONAL INFORMATION PERTAINING TO JANUARY 19, 1982 AGENDA _INFORMATION PACKET POLICE DEPARTMENT Police Chief DesLauriers has reported that a 1980 Diesel Cutlass is in need of major engine repair and is recommending that the City sell this police car to a salvage firm rattier than make the necessary repairs due to the estimated value after repairs. For additional information refer to page 1-A through 1-C OLD BUSINESS D. Gravel. Pit License Renewal for Arnold Leitner -- Mr. Leitner is stockpiling, selling and distributing black dirt at the end of Meadowview Road, property that is zoned light industrial. The operation is screened by railroad tracks to the west, a timbered area to the north, oil storage tanks to the south and there is a single family dwelling to the east that has been there longer than the mining operation. According to Mr. Leitner, they are unaware of any infiltration of the lake at Alexander Pit. After review by City staff, it appears the grading is such that runoff water crossing their property follows the truck roadways. The black dirt is not mined on the site but brought in from other areas. Mr. Leitner bids on excess black dirt from construction projects anywhere in the metropolitan area and then stock piles on that site. They anticipate using approximately 5,000 to 8,000 cubic yards in 1.982. Due to the snow and inclement weather, it is diffi- cult for the City staff to evaluate the total conditions of the lake at Alexander Pit. The City staff feels this renewal is in order for consideration based on the information provided by Mr. Arnold Leitner. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the gravel pit license annual renewal for Arnold Leitner. NEW BUSINESS A. Richard Nordlund for Kinder Care Day Care Center. -- For informa- tional purposes, a copy of the revision of the PUD plan for Pilot Knob office building is enclosed on page 99 -a. The proposed office building has been approved as a preliminary plat on January 15, 1980. There was an extension requested and granted by the City due to the lack of mortgage money until July of 1982. The proposed Kinder Care Center is located on the location that was originally proposed as a ponding area. According to the Director of Public Works, if this area is to be filled, storm sewer pipe would be installed and drainage would continue into the ponds to the north- east of the proposed office building preliminary plat location. 183 TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: 1980 Diesel Cutlass Serial No. 3669NAM567751 3830 Pilot Knob Road Eagan, Minnesota 55122 18 January 1982 This vehicle was purchased on 7/1/80 from Joe Graeves. Our repairs started about 11/21/80 at 14,144 miles. Since that time, we have had $1,310.69 in motor repairs and $1,125.00 in transmission repairs. This is over and above the normal maintenance such as oil changes, filters, and other minor repairs. , We now have 60,000 plus miles on this vehicle and I don't feel it would be financial feasible to repair it. According to an auto value book used by banks and auto dealers to estimate the value of used cars, the value is: 1980 Cutlass Diesel 4 -door Deduct for high mileage & $5,600 police vehicle 1,000 Estimated value if repaired.............—,7VT66 I have asked for bids from have their bids by 1/19/82. tomorrow evening to discuss MD/vk two salvage firms and I expect to I will be at the council meeting the matter. �NI�/rtin DesLauriers 1-A THE LONE OAK TREE — THE .SYMBOL OF 3TREA'GTII & GROWTH IN OUR COMMUNITY lagan i3ofire Department Martin DesLauriers Cp r Chief of Police ] '= Jay M. Berthe Assistant Chief of Police(_eq TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: 1980 Diesel Cutlass Serial No. 3669NAM567751 3830 Pilot Knob Road Eagan, Minnesota 55122 18 January 1982 This vehicle was purchased on 7/1/80 from Joe Graeves. Our repairs started about 11/21/80 at 14,144 miles. Since that time, we have had $1,310.69 in motor repairs and $1,125.00 in transmission repairs. This is over and above the normal maintenance such as oil changes, filters, and other minor repairs. , We now have 60,000 plus miles on this vehicle and I don't feel it would be financial feasible to repair it. According to an auto value book used by banks and auto dealers to estimate the value of used cars, the value is: 1980 Cutlass Diesel 4 -door Deduct for high mileage & $5,600 police vehicle 1,000 Estimated value if repaired.............—,7VT66 I have asked for bids from have their bids by 1/19/82. tomorrow evening to discuss MD/vk two salvage firms and I expect to I will be at the council meeting the matter. �NI�/rtin DesLauriers 1-A THE LONE OAK TREE — THE .SYMBOL OF 3TREA'GTII & GROWTH IN OUR COMMUNITY C� January 14, 1982 Eagan Police Dept 3830 Pilot Knob Rd Eagan, MN 55122 To Whom It May Concern: Enclosed are estimates for repairs to Squad Car 116. One estimate is for the replacement of Short Block with new cylinder heads, the other estimate is for the replacement of Engine with/used engine. The condition of the existing engine is such that it is beyond repair. This engine has two cracked heads and badly scored cylinders. 350 CID Oldsmobile Diesel Engine. VVW/mis Sincerely, Victor Van Wagner Asst Service Manager GROSSMAN CHEVROLET COMPANY, INC. • 1200 West 141st Street • Burnsville, Minnesota 55337 • (612) 4358501 k—Qi C. ESTDIATE Labor $ 679.00 Short Block 1853.00 Oil Pan Caskets 6.00 Head Gaskets 57.52 Intake Gaskets 9.60 Oil Pump 57.00 Front Gasket Set 91.00 Oil Filter 6.35 Oil 16.80 EOS 5.01 Valve Cover Gaskets 22.28 New Heads b 8 Valves 1004.00 Magniflux Old Heads 50.00 $3857.56 Tax 6 supplies 385.75 $4243.31 Plus ? Install Used Engine Used Engine Includes Tear Down of Original Engine $ 679.00 Used Engine (Complete) 2500.00 Oil 16.80 Oil Filter 6.35 Any other necessities ? Magniflux Old Heads 50.00 $3552.15 Tax b supplies 355.21 $3907.36 We now have $481.69 invested in this job. Victor Van Wagner Asst Service Manager Grossman Chevrolet Company MEMO TO: HONORABLE MAYOR, MEMBERS OF THE CITY COUNCIL & CABLE TELEVISION ADVISORY COMMITTEE MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 13, 1982 SUBJECT: LETTER FROM MAYOR BLOMQUIST TO MAYOR SCHEUNEMANN REGARDING " CONSIDERATION FOR A JOINT CABLE TELEVISION FRANCHISE FOR THE CITY OF BURNSVILLE" Enclosed is a copy of a letter that was sent from Mayor Blomquist to Mayor Scheunemann entitled, "Consideration for a Joint Cable Television Franchise with the City of Burnsville". I thought each committee member would enjoy having a copy of this letter; and if you are able to attend the meeting scheduled for January 20, 1982 at which time the Cable Television Advisory Committee for the City of Burnsville will make a presentation to the Burnsville City Council, please notify this office. The time of that meeting is 7:00 p.m. 1 \�j ity ACMInistratOr cc: Tom Creighton, Legal Consultant Rich Anthony, Technical Consultant