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05/17/1982 - City Council RegularMEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 17, 1982 SUBJECT: 5-18-82 CITY COUNCIL MEETING ADDITIONAL ITEMS B. 1982 Health Insurance Bids -- In addition to the renewal by Mutual Service Insurance, there were four (4) bids submitted for hospitalization insurance and two (2) bids submitted that provided no hospitalization insurance but were bidding life insurance, acci- dental death and the disability or income loss insurance. The four (4) additional bids were all health maintenance organizations or what is commonly referred to as HMO's. The four bidders were Coordinated Health Care, Inc., Nicollet/Eitel Health Plan, Group Health Plan, Inc., and HMO - Minnesota. All four (4) bids are higher than the renewal recommended by Mutual Service Insurance. Due to the fact the City has a contract agreement with several unions to pay total coverage and the fact that the renewal for Mutual Service Insurance is budgeted for 1982, it seems appropriate that the City would renew for the next seven months with Mutual Service Insurance. It should be noted when analysing the bids, a tabulation sheet is enclosed on page 103 , that the HMO's are becoming more competitive, and, more than Ti%ely, when a contract is bid again, the HMO's could be competing for the low bid. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the low bid for providing hospitalization, life and accidental death and income loss as submitted by Mutual Insurance. /011 Company Notes MSI Fee for Service Coordinated Health Care, Inc. HMO Nicollet/Eitel Health Plan HMO Group Health Plan, Inc./ Package -HMO Canada Life HMO - Minnesota HMO Guarantee Mutual Life Company No Hospitalization Western States Life Insurance No Hospitalization I- 0 W INSURANCE BIDS Hospitalization Life Employee Emp.&Dep. $10,000 $5,000 $ .60 $ .30 $ 37.81 $ 110.24 $ 4.50 $ 2.25 39.50 124.50 N/A N/A 44.60 135.50 N/A N/A 47.15 137.50 N/A N/A --- --- 3.20 1.80 52.96 157.29 N/A N/A N/A N/A 3.20 1.60 N/A N/A 3.20 1.60 A D & D Income $10,000 $5,000 Loss $ .60 $ .30 $.51/$10.00 N/A N/A N/A N/A N/A N/A N/A N/A N/A .50 .25 $.47/$10.00 N/A N/A N/A .60 .30 $.40/$10.00 .50 .25 $.50/$10.00 ADMINISTRATIVE AGENDA EAGAN CITY COUNCIL REGULAR MEETING EAGAN, MINNESOTA CITY HALL MAY 18, 1982 CITY ATTORNEY CITY ADMINISTRATOR 1. Lone Oak Heights Parkland Dedication 2. Independent School District 191/City of Eagan Park Department Striping Agreement 3. Fiscal Health Profile DIRECTOR OF PUBLIC WORKS 1. Grading Permit, Robins Addition 2. Project #257, Claim for Damages 3. Public Hearing, Project #274 4. Brittany Manor 1st Addition - Legal Action /04 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 18, 1982 SUBJECT: ADMINISTRATIVE AGENDA AND SUPPORT INFORMATION CITY ATTORNEY There are no items to be considered under City Attorney at this time. CITY ADMINISTRATOR 1. Lone Oak Heights Parkland Dedication -- The Advisory Parks and Recreation Committee reviewed the Lone Oak Heights Preliminary Plat at their last regular meeting on May 6, 1982. The committee is recommending an asphalt trail along the north edge of the plat, Lone Oak Road from Pilot Knob Road to the school property, and a stub trail from Shields Lane to the northeast corner of the park. The trail must meet City specifications for uniform trail width. The Park Committee is also recommending that the developer provide a tot lot on the east side of Shale Lane and further that the developer place the second tot lot on City park property adjacent to the tennis courts. As a part of the recommendation, the Director of Parks & Recreation is to specifically identify the exact location and equipment to be installed. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the recommendation of the Advisory Parks & Recreation Committee for the Lone Oak Heights park dedication. 2. Independent School District #191/City of Eagan Park Department Striping Agreement -- The Director of Parks & Recreation has been discussing the striping of soccer fields and other general main- tenance of school property with Independent School District #191. Director of Parks & Recreation Vraa has prepared a memorandum that best explains the position of Independent School District #191 and the City of Eagan. Enclosed on pages III through )I2 . ACTION TO BE CONSIDERED ON THIS MATTER: To provide direction to City staff for further consideration of a striping agreement. 3. Fiscal Health Profile -- The City has received the letter en- closed on page from Beth Sullivan, Director of the Minnesota Financial HealtH Program for the State of Minnesota. This letter provides the state auditor's office three (3) alternatives for State Auditor Arne Carlson to review and make some comments on our City's fiscal health profile. The alternatives are as follows: 10S Administrative Agenda Information May 17, 1982 Page Two 1. Carlson could meet with City officials if a mutually agree- able time can be arranged; 2. Either Paul Damrow, Fiscal Damrow, Fiscal Analyst for the Minnesota Financial Helath Program, or Sullivan could meet with City officials; or 3. The profile could be sent to us with an analysis that will be in the form of a press release to be issued after we have reviewed oth the profile and the analysis. The City Administrator is happy to proceed with any of the three (3) alternatives, number 3 possibly being the expeditious of the three. ACTION TO BE CONSIDERED ON THIS MATTER: To provide direction as to how the City wishes to handle the fiscal health profile, a pro- gram of the State Auditor's office. DIRECTOR OF PUBLIC WORKS 1. Grading Permit, Robins Addition (REF Investment Company) -- The City has received an application from Mr. Howard Stacker of the RES Investment Company to place approximately 1.7 million cubic yards of material generated from the I -35E/494 interchange that was awarded to Johnson Brothers Construction Company on April 23. Staff felt that the following background information would be help- ful in consideration of the granting of this permit. Over the last ten months, the City staff has been working col- lectively with RES Investment and MnDOT in trying to put together a package beneficial to all parties concerned involving the disposal of excess material from the I -35E/494 interchange project. Ori- ginally, RES Investment was to dedicate the required right of way for the relocation of Blue Gentian Road'and the necessary ponding easements for O'Neill Pond (FP -1) in consideration for being desig- nated an official disposal site for the recently awarded contract. Subsequently, RES Investment Company proceeded with the preliminary plat of the Robins Addition which received Planning Commission and City Council approval early in 1982. However, during the inter- nal approval process through MnDOT, the central office could not concur with the agreement designating RES Investment's property as a designated disposal site for the interstates' excess material, even though it had been demonstrated that this would provide a substantial cost savings to the cost of constructing this inter - /06 Administrative Agenda Information May 17, 1982 Page Three change. RES Investment Company presently has no plans of developing this property beyond the placement of this fill. Their processing of a preliminary plat through the City was only in comformance to the City's requirement providing for the necessary dedication of street right of way and ponding easements. Since this three way package between the developer, the City and MnDOT was not con- summated, it is doubtful that RES Investment Company will continue with the platting of the Robins Addition in the near future. Sub- sequently, RES Investment had to negotiate privately with Johnson Brothers for the disposal and placement of this fill within their property. Therefore, a grading/excavation permit is required to control the placement of this fill. This grading plan involves reconstruction of the shore line of O'Neill Pond, necessary to maintain the required storm water ponding capacity in accordance with the City's plans. This grading plan also requires approval by the DNR. This plan has been given con- ceptual approval and will be issued upon concurrence by the City. When Johnson Brothers obtained the contract through the bidding process, they were $1.2 million below the second low bidder. Sub- sequently, they have been negotiating very heavily with RES Invest- ment to receive some type of compensation of consideration for providing the fill to this developer. It is my understanding that the end result of this negotiation resulted in Johnson Brothers purchasing the eighty plus acres from RES Development and providing the placement of the fill under their own direction. Because of this potential change in ownership and the City's past dealings with RES Investment regarding the dedication of the required ponding easement for FP -1, the City Attorney and Public Works Director have prepared an agreement to be executed by both Johnson Brothers and RES Investment Company agreeing to dedicate the required ponding easement either at the time of final plat approval for the proposed Robins Addition or when requested by the City, whichever occurs first. A meeting is scheduled for 2:00 p.m., Monday, May 17, to work out the details for this agreement. The results will be ver- bally discussed with the Council at the meeting Tuesday night. Because of Johnson Brothers' requirement to operate as efficiently as possible to recover from their exceptionally low bid, it is indicated that they have to perform this work during the summer of 1982. Subsequently, they have indicated that it is imperative that this permit be approved at the May 18 meeting so that they may initiate their operations as soon as possible. The staff has been working with the one concerned property owner, Mr. Jim Imre of General Coatings, Inc., pertaining to his concerns regarding the grading plan adjacent to his north property line. While this grading plan does not impact Mr. Imre's property, he is concerned about a loss of vegetation and the change of his view from his / 6"-7 Administrative Agenda Information May 17, 1982 Page Four recently completed office complex. The staff has assured Mr. Imre that the proposed grading plan will not adversely affect him as it pertains to land use, drainage, etc. Staff has also assured Mr. Imre that staff will work very closely with the contractor to try and preserve as many of the established oak trees adjacent to his property line as is possible. Mr. Imre has indicated that he intends to attend this meeting and discuss this permit approval with the Council. Johnson Brothers. have also indicated that, with this permit approval, they would like to provide a permanent haul road across Blue Gentian Road during the duration of this filling operation. Subsequently, Blue Gentian Road would have to be closed to through traffic from T.H. 55 to T.H. 149. After review by staff, it is felt that this road closure will not only benefit the Johnson Brothers grading operation but will also eliminate the anticipated traffic increase due to MnDOT's road closure of Lexington Avenue at T.H. 55 and the proposed upgrading of T.H. 55 from Lawrence Avenue to the Skelly Station. Therefore, while this might incon- venience the existing residents on Blue Gentian Road as it pertains to their direct access to T.H. 149 (Old Dodd Road), it is felt that this minor inconvenience would be more desirable than trying to eliminate the anticipated traffic increase on Blue Gentian Road resulting to MnDOT's other construction contracts in the area. In summary, this grading permit should be approved based on the following conditions: 1. Approved in accordance with the modifications as noted by staff. 2. Written DNR approval must be obtained prior to initiation of grading operations. 3. A detailed agreement must be executed by all parties con- cerned, providing for the dedication of a required ponding easement to the 840.0 elevation for O'Neill Pond (FP -1) at no cost to the City at the time of completion of this permit. 4. The applicant be responsible for providing and maintaining adequate traffic control/barricades for the Blue Gentian road crossing and its restoration to City staff approval upon completion. While the applicant has asked for consideration of reduced assess- ments for the pending trunk storm sewer assessment under Project 302, the staff has indicated that this assessment reduction con- sideration cannot be negotiated as a part of this grading permit application irregardless of the City's requirement for a ponding easement dedication. Again, the Council should be reminded that it is very important that the grading permit be approved at the May 18 meeting. If not, all negotiated concessions between parties /0 Administrative Agenda Information May 17, 1982 Page Five might not be fulfilled. Subsequently, the City would then nave to actively acquire the ponding easement through whatever means are necessary. If the Council would like, the staff could discuss this in further detail at the staff meeting prior to the Council meeting on Tuesday night. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the grading/ excavation permit application as submitted by RES Investment Company contingent upon staff recommended conditions. 2. Project #257, Claim for Damages (Pat McCarthy) -- Public Works Committee Chairman requested the additional information be provided to the Council for consideration of the claim being submitted by Mr. Pat McCarthy. Through the portion of land most severely dis- turbed by erosion and minimal topsoil, it would require approxi- mately 1,200 c.y. of new top soil material if placed to a depth of eight inches. At an estimated cost of $3.75 per cubic yard to cover the cost of the material and its placement, this section would cost approximately $4,500. Further discussion on this matter or any other aspect of this claim will be available for discussion by the committee and the staff at the meeting Tuesday night. 3. Public Hearing, Project #274 - Silver Bell Road Reassessment Hearing (Mr. Lester Spencer) -- It is anticipated that the staff will have a negotiated settlement agreement to be presented to the City Council at the Tuesday night meeting which would dismiss the current legal action Mr. Spencer brought against the City per- taining to --storm water damage and dismissal of this special assess- ment appeal. The basis of this negotiated settlement requires to the City of Eagan to install an additional catch basin and casting, the need of which has been verified by the Public Works Director, at a location designated by Mr. Spencer. Mr. Spencer will provide all labor and material necessary to physically connect this new catch basin to the existing storm sewer system as approved by City staff. A second condition to the agreement provides for the City allowing Mr. Spencer to pay off his special assessment principal in full without incurring any interest or penalty asso- ciated with his payment by May 25, 1992. The estimated cost to the City of providing the catch basin and its installation is esti- mated at $600. The estimated cost of forgiving interest to the date of payment of May 25, 1982, is calculated at $127.27. In addition, this agreement would provide for the payment to Mr. Spen- cer of approximately $1,100. This cash settlement has been col- lected from road Machinery Supplies, Barton McCrae Contracting, and the City's insurance carrier. In consideration for this, Mr. Spen- cer would agree to drop all legal action and assessment appeals presently filed against the City and the other parties involved. ACTION TO BE CONSIDERED ON THIS MATTER: If acceptable, approve the negotiated agreement and authorize staff to perform installation of the referenced catch basin and deletion of any interest asso- ciated with the special assessment against Mr. Spencer levied on September 15, 1981. /6? Administrative Agenda Information May 17, 1982 Page Six 4. Brittany Manor 1st Addition - Legal Action Against the City of Eagan -- The City has been named a party to a legal action by thirteen residents of the Brittany Manor 1st Addition who had pre- viously requested the City Council to forgive any interest asso- ciated with the street assessment levied in July of 1981. The interest associated with each lot as included in the 1982 property tax statements amounts to $346.85 per lot for a total of $4,509.05. The City of Eagan has been named a party to this action along with Dakota County Abstract Company who are the escrow agents and also Tollefson Builders, Inc., who is responsible for payment of the assessments. After a meeting held on Friday, May 14, 1982, between Tollefson Builders, Dakota County Abstract and the City staff, it was determined that a certain amount of liability and exposure is attributed to each party. Subsequently, due to the anticipated costs associated with pursuing this matter through the courts to determine each party's liability, if the interest amount were divided equally between the four parties (property owners being considered an equal fourth party), the City's share of contribution would be $1,127.26. However, the City's actual financial loss through this contribution would be approximately $750 due to the fact that the interest calcualation is through December 31, 1982. In discussions with our City Attorney, it is felt that the City could expend well in excess of this amount and not be assured of being removed from any exposure to the interest amount and/or the property owners' attorney fees. Therefore, the staff is asking Council consideration and concurrence for this proposed negotiated settlement so that they may draw up the neces- sary agreement to have the City dismissed from this action. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the conceptual negotiated agreement submitted by staff and authorize the negotia- tions to dismiss the City from the legal action pertaining to the assessment interest against the thirteen property owners in the Brittany Manor 1st Addition. flo 1. May b, i�Oa-: MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREa-ION RE: SCHOOL FACILITIES MAINTENANCE Background: Last fall members of the City Council inquired as to why soccer/ football facilities, which are located on schoo- property, were not striped regularly? A fullresponsewas directed to you ,sated September 21, 1981. Briefly, the City/school agreement was for the school to do the striping after the initial layout and initial striping by the City. However, when it was brought to my attention that they were not striping, I was told that due to budget that they were unable to stripe elementary locations. The agree- ment, as it relates to ball fields, was for the City to drag infields during the summer for use by the neighborhood/youth associations. The school district was to maintain the other elements related to the ball fields such as player benches, and backstops as well as all turf maintenance. Here to, I was slightly disappointed that many of these areas rent without adequate care and maintenance during the summer. In the memo of September -21, I also indicated that I would work with the school district to see if I could get them to i= rove their grounds maintenance and maintenance of the facilities before the start of the 1982 season. Issues: I have had several discussions with the Burnsville Community Education Department, and Dave Cardinal, director of buildings and grounds for the school district in regards to the above issues. Recently, Dave and I met and took a walking tour of each of the school sites and identified specific problem areas and means in which to resolve these. As before, the Parks and Recreation Department will be doing field dragging at Cedar. Rahn, and Metcalf Junior High School during the spring and summer months. The City will also do the striping -of the foul lines on these facilities. The school district has indicated; that they will now take specific directions to repair broken players benches and repair of backstops as noted during the tour. Further, Mr. Cardinal indicated that the school district would provide additional ag-lime to several of the fields at Metcalf and would with the City repair some of the drainage and wash-out problems located on the elementary facili- ties. Basically, the "agreement" is much the same as in the past, other than the fact that I believe Mr. Cardinal has shown greater willingness and desire to work cooperatively with the City to make necessary improvements to the facilities, and to lessen any possible liabilities that may be occurred from lack of care. As it relates to soccer, the Community Education Department, and the school district have again indicated their willingness to allow the Eagan Athletic Association to use their facilities for this purpose. Further, they have indicated they will now maintain the soccer goats and follow a regular pro- gram for mowing and turf care to these areas. However, Mr. Cardinal indi- cated that the school district did not feel that it was their responsibility to provide the striping to soccer fields used by the athletic associations. While this is subject to change by the school district they felt that present policy would be kept because of budgetary restraints and that schools did not need, nor use these striped facilities. Therefore, other than the commit- ments made to improve the ball field facilities and improve care to areas for soccer/football the school district has indicated that they will not stripe soccer fields. School Facilities Maintenance - Memo May 6, 1982 Pagel The issue now for the City Council is one in which staff will require direction on. Specifically, should City forces continue to stripe the soccer/football facilities on school property other than the initial lay- out and striping as is currently done? I'm hesitant of making a commit- ment to proceed with the striping of the facilities from this perspective. With the expansion of the facilities in the Rosemount School District the likelihood for joint utilization of facilities :n other areas, may mean that the City could be expected to do the lining and striping for these facilities under the premise that the City is currently doing it for the Burnsville School District. I believe it is reasonable to expect that citizenry would expect us to follow a similar agreement for use and maintenance of school facilities which are utilized by Eagan Youth Athletic Associations towards each of the school districts; further, additional striping is not an inexpensive proposition. The striping material, which amounts to approximately 10 to IS gallons per field, plus labor, could be- come a rather large single line item cost: Currently, the department does have satisfactory equipment to do existing fiel_'s without placing a strain on equipment/staff levels. However, it must be recognized by the council that additional increments of labor and equipment are consumed and would hasten the day in which.the department would look towards the purchasing of a striping unit of sufficient size, speed and capabilities which would enable the department to keep up with the increasing and frequency number of fields requiring striping. Stated in another way, the additional striping of these soccer facilities would mean the City will have to pursue the purchase of more effective/ efficient means of striping its fields in the very near future. Besides the implication of costs for material, labor and equipment; the other is that if the City doesn't do it, it probably won't get done. And, the reaction to it not being done will again be directed towards the City. Finally, those that suffer by it not being done is not the school district but the youth who use the fields. In summation this is brought to your and the council for direction as to whether the City should make a commitment for striping of the soccer fields? If the Council should proceed with the directive to proceed with the striping it should be aware that the additional cost for the striping material would be estimated at $700.00 to $900.00. )12_� ARNE H. CARLSON STATE AUDITOR STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 400 555 PARK STREET SAINT PAUL 55103 TO: Eugene Van Overbecke Finance Director City of Eagan FROM: Beth Sullivan, Director 6Z Minnesota Financial Health Program DATE: May 6, 1982 SUBJECT: Your City's Fiscal Health Profile In January 1982, you received a draft copy of your city's fiscal health profile. We heard from many of you - some had comments, many had questions, and others made corrections in the figures in the profile. You are probably aware that State Auditor Arne Carlson has been on a statewide tour to assist cities in the interpretation of individual profiles. He has made approximately 60 stops. Because of a self-imposed time limit, Mr. Carlson will be unable to meet with 160 groups of city officials. Therefore, to facilitate the interpretation of your city's profile, we would like to present three (3) alternatives: 1) Carlson could meet with city officials if a mutually agreeable time can be arranged; 2) Either Paul Damrow, Fiscal Analyst for the Minnesota Financial Health Program or I could meet with you and other city officials; or 3) The profile could be sent to you with an analysis that will be in the form of a press release to be issued after you have reviewed both the profile and the analysis. If you would like to meet with either Paul or me after reading the analysis/press release, please call me at (612/297-3681) to arrange a meeting time. 296-2551 Jean Druker, Assistant to the Director of the Minnesota Financial Health Program, will call you within five (5) days to discuss the alternatives listed above. pt 113 AN EQUAL OPPORTUNITY EMPLOYER ^T"t-0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 179 1982 SUBJECT: INFORMATIVE Building Disposition Committee for Ind.. School District 191 Enclosed on pages /IJ -Il$ is a copy of a letter and minutes of the first building dispo— s on committee meeting held on May 10, 1982 in Independent School District #191. Met Council's Proposed Surface Water Management Guide The City of Eagan has received a resolution and a letter from the City of Burnsville regarding that City's position on the Metropoli- tan Council's proposed surface water management guide. Mayor Blom- quist and the City Administrator testified before the physical development committee on April 29, 1982 and a copy of our City's position as submitted to the Metro olitan Council during that public hearing is enclosed on page /1The Burnsville material is enclosed on pages 120 through s/Thomas L. Hedges Zity�3ministrator �L� BURNS VILLE•EAGAN•SAVAGE INDEPENDENT SCHOOL DISTRICT 1 9 1 ADMINISTRATIVE SERVICES CENTER May 12, 1982 Mr. Tom Hedges City Administrator 3795 Pilot Knob Road P.O. Box 21199 Eagan, MN 55122 Dear Tom, Enclosed is a copy of the minutes from the May 10, 1982 Building Disposition Committee meeting. I will continue to keep you informed as we proceed with our deliberations on the use of Cedar Elementary School. Thank you for your continuing interest and cooperation. Sincerely, Q pp - Carter A. Christie Business Manager CAC/bh Enclosure: //r 100 RIVER RIDGE. COURT • BURNSVILLE. MINNESOTA 55137 • 16121887-7300 II%DEPL•ti'DENT SCHOOL DISTRICT 191 Building Disposition Committee Minutes: May 10, 1982 Attendance: Carter Christie, Gay Tempas, Gerri Schinckle, Mary Ann Reents, Carolyn Hosford, Richard Bonin, Tom Tomanek, Jerry Smith, Rik Krohn, Don Moran, Bob Rosenberg, Dan Mehleis, Lola Roesler, Phil Powell Guests: Rick Larson, George Moudry, Tom Lisec The meeting was held at the Cedar Elementary Media Center. Mar; Ann Reents took interested Committee members on a short tour of the building. Carter Christie, Chairman, indicated that the Committee would continue to operate on a consensus basis until formal votes appeared necessary. Any Committee member desiring a formal vote on any issue should so indicate and a vote will be taken. Motions should be written and submitted to the secretary. A motion was made and seconded and adopted to approve the minutes of the April 14, 1982 meeting as written. The materials requested at the last meeting and distributed prior to the meeting were reviewed. 1. District 191 Enrollment Projection The trend is a continued decline in enrollment although an increase of 9 students occurred between 1980 and 1981 although a significant decline had been projected. During 1981-82, however, the District has experienced a decline during the school year which perhaps in- dicates a return to a modest decline from year to year.. 2. 1980 Federal Census Data - Burnsville and Eagan 3. Letter from City of Eagan 4. Minnesota Statute Governing Use of Proceeds from Sale of a Facility. 5. Appraisal on Cedar Elementary School 6. Appraisal on Administrative Services Center 7. Outstanding Debt on Cedar Elementary School 8. Direct Operating Costs for Cedar Elementary School - Dan Mehleis 9. Direct Operating Costs for Administrative Services Center - Dan Mehleis 10. Dousing of District Offices at Cedar School - Dan Mehleis 116 11. Building Description of Administrative Services Center 12. Mothballing of a School Building - Dan Mehleis 13. Community Services Interest in Cedar School - Tom Lisec The Committee proceeded with discussion of the options available for the use of Cedar Elementary School. Discussion centered on retention or sale of the building. It was indicated that there was risk in selling the facility in that enrollment might require use of the building at a later time. Likewise, there is financial risk in retaining the facility should the alternate use not generate sufficient revenue to absorb the costs of operation and main- tenance. Notion by Jerry Smith, Second by Lola Roesler, to retain the building. Dis- cussion followed. Motion carried: 11 in favor, 2 opposed,_1 abstention. The following is a list of alternate uses for Cedar School. At the next Committee meeting this list will be prioritized for recommendation to the School Board. 1. Mothballing the Building 2. Community Services Use of a Portion of the Building 3. House District Office in a Portion of the Building 4. Lease Portions of the Building to Qualified Institutions that Meet Existing Zoning Limitations 5. Request Rezoning and Lease the Building to Commercial Users 6. Least Entire Building to a Single User within Current Zoning Limitations. 7. Use a Property Management Company to Handle Lease 8. Lease the Entire Building to Different Users Conditions to be considered in determining the viability of the various Options are as follows: 1. Term of Lease 2. Return on Investment, Amount of Rent, Cost or Benefit to District 3. Service to Community 4. Amount of Renovation Required 5. Manageability of Lease 6. Rezoning 7. Lease With Option to Purchase f 17 r Text Meeting: May 24, 1982 - 7:30 P.M. - Administrative Services Center The Committee will take a recommendation to the School Board on June 17. The Committee suggested that all information be forwarded to the School Board. Meeting Adjourned at 10:40 P.M. Gerri Schinckle, Secretary BEA BLOMOUIST MAYOR THOMASEGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER COUNCIL MEMBERS April 29, 1982 Mr. Charles Weaver Chairman Metropolitan Council Metro Square Building St. Paul, MN 55101 Dear Chairman Weaver: CITY OF EAGAN W 1)*.;3"S PILOT KNOB'ROAD ^'YE P.O.. BOX 311" EAGAN, MINNESOTA •�iI ,:lsii3 may.. PNONE 454.8100' THOMAS HEDGES CITY ADMINISTRATOR EUGENE VAN OVERSEKE CITY CLERK The City of Eagan has reviewed the draft of the Regional Water Resources Management Development Guide. The City also recognizes that surface water is an important resource that should be managed and protected in our Metro- politan Area. Toward this end, the City of Eagan is in the process of adopting a Shoreland Zoning Ordinance, the City has monitored the water quality of major lakes and ponding areas over the past decade and the City has adopted a "Comprehensive Storm Sewer Plan" which also addresses water quality. These actions are similar to those undertaken by most urbanizing communities in our area. Therefore, we feel that many concerns addressed in the Regional Surface Water Management Plan are already being dealt with by local communities. We also support solving these problems at the local community level and believe that Metropolitan Council efforts should be focused on critical needs rather than an all-encompassing program. Secondly, we believe that a mandated program for all units of government is unrealistic in light of current State and local financial constraints. Mandated programs must be accompanied by adequate State funding for plan- ning and implementation. With our limited financial resurces today, funds should be spent in areas with critical problems rather than to require plan- ning of all areas including those where few problems exist. The Region - wide Surface Water Management Program is estimated to cost 20 million dollars initially and an additional 7.5 million dollars per year for on-going operation and maintenance. Also, these total costs do not take into account technical assistance and expenses for funds that would have to be allocated for cost sharing programs. It is not realistic to embark on a program requiring this type of financial commitment at this time. In summary, the City of Eagan feels that the Metropolitan Council should not be proposing new programs and new responsibilities for local governments when existing programs are threatened with severe budget constraints. Rather, the focus should be upon the more critical problems wherein a more realistic financial commitment could also be made on a Metropolitan -wide basis. Sincerely, Bea Blomquist 117 Mayor THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. May 12, 1982 Mr. Thomas L. Hedges City Administrator City of Eagan 3795 Pilot Knob Road Eagan, MN 55122 Re: Metropolitan Council's Proposed Surface Water Management Guide Dear Mr. Hedges: At their regular meeting of May 3, 1982, the City Council of the City of Burnsville adopted Resolution No. 2211 supporting conformance with the 1982 Metropolitan Surface Water Management Act. A copy of this resolution is attached for your review and is intended to serve as Burnsville's written response to the April 29, 1982 public hearing on the Metropolitan Council's proposed Surface Water Management Guide. With this resolution, the City of Burnsville recognizes the important benefits associated with proper management of surface water and finds that the purpose and intent of the Metropolitan Surface Water Management Act of 1982 is consistent with the extensive work the City has done in this area to date. It also recognizes the ability of local governments sharing a watershed district to work together to properly manage run-off. With this in mind, the City Council of the City of Burnsville urged members of the Metropolitan Council to adopt surface water manage- ment guidelines that conform with the 1982 Surface Water Management Act and recognize that funding for planning, implementation and maintenance of surface water management programs should be at the local or water management organization level and that metropolitan regional funding should not be used. Because your community and Burnsville have common watershed boundaries that will have to be addressed by December 1983 according to the state legislation, I thought the City of Burnsville's position on the Metropolitan Council's proposed guidelines may be of interest to you. 120 An Equal Opportunity Employer Mr. Thomas L. Hedges May 11, 1982 -2- If you have any questions or concerns, relating to the City of Burnsville's position on this matter, please do not hesitate to contact members of City Staff at 890-4100. Sincerely, OF BURNSVILLE ty Development MLF/ka Enclosure 12.1 RESOLUTION NO. 2211 RESOLUTION SUPPORTING CONFORMANCE WITH THE 1982 METROPOLITAN SURFACE WATER MANAGEMENT ACT WHEREAS, in 1982 the State Legislature enacted the Metropolitan Surface Water Management Act relating to watersheds located wholly in the Metropolitan Area, and WHEREAS, the purposes of the Surface Water Management Programs required by this act are to reduce public expenditures, to control excessive run-off, improve water quality, prevent flooding and erosion, promote ground water recharge, protect wild -life habitats and water recreational facilities, and secure all the other benefits of proper surface water management, and WHEREAS, this act provides for an orderly and achievable time frame for the establishment of a Water Management Organization for each watershed located within the metropolitan area or a joint powers arrangement among the affected cities and towns to plan for surface water management, and WHEREAS, under this legislation, funding for planning, imple- mentation and maintenance would be at the Water Management Organization or local level, as appropriate except where state funds can be obtained to augment the cost associated with surface water management programs within the watershed, and WHEREAS, the Metropolitan Council is now proposing a surface water management guide that would expand on its current development framework. WHEREAS, the Metropolitan Council's proposed plan is significantly different than the recently enacted State Legislation and would give the Metropolitan Council more authority and responsibility with respect to surface water management than the new law does, and WHEREAS, this additional authority and responsibility would include a modified map and description of watershed district boundaries than that contained in State Legislation, a compressed time frame for the organization of Water Management Organizations, Metropolitan Council approval of Water Management Organization or local government plans for surface water control, and an additional Metropolitan Council tax levy to generage the funds to plan, implement, operate and maintain these programs. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Burnsville, recognizes the important benefits associated with proper management of surface water, and supports the purpose and intent of the Metropolitan Surface Water Management Act of 1982. RESOLUTION NO. PAGE TWO BE IT FURTHER RESOLVED, that the Metropolitan Council's proposed Surface Water Management Guide should conform with the 1982 Surface Water Management Act, Chapter 509 and in no case should this guide exceed the authority granted by this chapter. BE IT FURTHER RESOLVED that the Metropolitan Council's involve- ment in local plans be limited to review and comment only, with a clear distinction between general advisory comments and comments' pertaining to the Metropolitan Development Framework. In addition, funding for planning, implementation and maintenance should be at the Water Management Organization or local level as appropriate and Metropolitan regional funding should not be used. Passed and duly adopted by the City Council of the City of Burnsville this 3rd day of May, 1982. ATTEST: Leslie J. Andeison, Clerk 7aul H./Hoover, Acting Mayor a-5 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 17, 1982 SUBJECT: 5-18-82 CITY COUNCIL MEETING ADDITIONAL ITEMS B. 1982 Health Insurance Bids -- In addition to the renewal by Mutual Service Insurance, there were four (4) bids submitted for hospitalization insurance and two (2) bids submitted that provided no hospitalization insurance but were bidding life insurance, acci- dental death and the disability or income loss insurance. The four (4) additional bids were all health maintenance organizations or what is commonly referred to as HMO's. The four bidders were Coordinated Health Care, Inc., Nicollet/Eitel Health Plan, Group Health Plan, Inc., and HMO - Minnesota. All four (4) bids are higher than the renewal recommended by Mutual Service Insurance. Due to the fact the City has a contract agreement with several unions to pay total coverage and the fact that the renewal for Mutual Service Insurance is budgeted for 1982, it seems appropriate that the City would renew for the next seven months with Mutual Service Insurance. It should be noted when analysing the bids, a tabulation sheet is enclosed on page 103 , that the HMO's are becoming more competitive, and, more than Ti%ely, when a contract is bid again, the HMO's could be competing for the low bid. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the low bid for providing hospitalization, life and accidental death and income loss as submitted by Mutual Insurance. /011 Company Notes MSI Fee for Service Coordinated Health Care, Inc. HMO Nicollet/Eitel Health Plan HMO Group Health Plan, Inc./ Package -HMO Canada Life HMO - Minnesota HMO Guarantee Mutual Life Company No Hospitalization Western States Life Insurance No Hospitalization I- 0 W INSURANCE BIDS Hospitalization Life Employee Emp.&Dep. $10,000 $5,000 $ .60 $ .30 $ 37.81 $ 110.24 $ 4.50 $ 2.25 39.50 124.50 N/A N/A 44.60 135.50 N/A N/A 47.15 137.50 N/A N/A --- --- 3.20 1.80 52.96 157.29 N/A N/A N/A N/A 3.20 1.60 N/A N/A 3.20 1.60 A D & D Income $10,000 $5,000 Loss $ .60 $ .30 $.51/$10.00 N/A N/A N/A N/A N/A N/A N/A N/A N/A .50 .25 $.47/$10.00 N/A N/A N/A .60 .30 $.40/$10.00 .50 .25 $.50/$10.00 ADMINISTRATIVE AGENDA EAGAN CITY COUNCIL REGULAR MEETING EAGAN, MINNESOTA CITY HALL MAY 18, 1982 CITY ATTORNEY CITY ADMINISTRATOR 1. Lone Oak Heights Parkland Dedication 2. Independent School District 191/City of Eagan Park Department Striping Agreement 3. Fiscal Health Profile DIRECTOR OF PUBLIC WORKS 1. Grading Permit, Robins Addition 2. Project #257, Claim for Damages 3. Public Hearing, Project #274 4. Brittany Manor 1st Addition - Legal Action /04 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 18, 1982 SUBJECT: ADMINISTRATIVE AGENDA AND SUPPORT INFORMATION CITY ATTORNEY There are no items to be considered under City Attorney at this time. CITY ADMINISTRATOR 1. Lone Oak Heights Parkland Dedication -- The Advisory Parks and Recreation Committee reviewed the Lone Oak Heights Preliminary Plat at their last regular meeting on May 6, 1982. The committee is recommending an asphalt trail along the north edge of the plat, Lone Oak Road from Pilot Knob Road to the school property, and a stub trail from Shields Lane to the northeast corner of the park. The trail must meet City specifications for uniform trail width. The Park Committee is also recommending that the developer provide a tot lot on the east side of Shale Lane and further that the developer place the second tot lot on City park property adjacent to the tennis courts. As a part of the recommendation, the Director of Parks & Recreation is to specifically identify the exact location and equipment to be installed. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the recommendation of the Advisory Parks & Recreation Committee for the Lone Oak Heights park dedication. 2. Independent School District #191/City of Eagan Park Department Striping Agreement -- The Director of Parks & Recreation has been discussing the striping of soccer fields and other general main- tenance of school property with Independent School District #191. Director of Parks & Recreation Vraa has prepared a memorandum that best explains the position of Independent School District #191 and the City of Eagan. Enclosed on pages III through )I2 . ACTION TO BE CONSIDERED ON THIS MATTER: To provide direction to City staff for further consideration of a striping agreement. 3. Fiscal Health Profile -- The City has received the letter en- closed on page from Beth Sullivan, Director of the Minnesota Financial HealtH Program for the State of Minnesota. This letter provides the state auditor's office three (3) alternatives for State Auditor Arne Carlson to review and make some comments on our City's fiscal health profile. The alternatives are as follows: 10S Administrative Agenda Information May 17, 1982 Page Two 1. Carlson could meet with City officials if a mutually agree- able time can be arranged; 2. Either Paul Damrow, Fiscal Damrow, Fiscal Analyst for the Minnesota Financial Helath Program, or Sullivan could meet with City officials; or 3. The profile could be sent to us with an analysis that will be in the form of a press release to be issued after we have reviewed oth the profile and the analysis. The City Administrator is happy to proceed with any of the three (3) alternatives, number 3 possibly being the expeditious of the three. ACTION TO BE CONSIDERED ON THIS MATTER: To provide direction as to how the City wishes to handle the fiscal health profile, a pro- gram of the State Auditor's office. DIRECTOR OF PUBLIC WORKS 1. Grading Permit, Robins Addition (REF Investment Company) -- The City has received an application from Mr. Howard Stacker of the RES Investment Company to place approximately 1.7 million cubic yards of material generated from the I -35E/494 interchange that was awarded to Johnson Brothers Construction Company on April 23. Staff felt that the following background information would be help- ful in consideration of the granting of this permit. Over the last ten months, the City staff has been working col- lectively with RES Investment and MnDOT in trying to put together a package beneficial to all parties concerned involving the disposal of excess material from the I -35E/494 interchange project. Ori- ginally, RES Investment was to dedicate the required right of way for the relocation of Blue Gentian Road'and the necessary ponding easements for O'Neill Pond (FP -1) in consideration for being desig- nated an official disposal site for the recently awarded contract. Subsequently, RES Investment Company proceeded with the preliminary plat of the Robins Addition which received Planning Commission and City Council approval early in 1982. However, during the inter- nal approval process through MnDOT, the central office could not concur with the agreement designating RES Investment's property as a designated disposal site for the interstates' excess material, even though it had been demonstrated that this would provide a substantial cost savings to the cost of constructing this inter - /06 Administrative Agenda Information May 17, 1982 Page Three change. RES Investment Company presently has no plans of developing this property beyond the placement of this fill. Their processing of a preliminary plat through the City was only in comformance to the City's requirement providing for the necessary dedication of street right of way and ponding easements. Since this three way package between the developer, the City and MnDOT was not con- summated, it is doubtful that RES Investment Company will continue with the platting of the Robins Addition in the near future. Sub- sequently, RES Investment had to negotiate privately with Johnson Brothers for the disposal and placement of this fill within their property. Therefore, a grading/excavation permit is required to control the placement of this fill. This grading plan involves reconstruction of the shore line of O'Neill Pond, necessary to maintain the required storm water ponding capacity in accordance with the City's plans. This grading plan also requires approval by the DNR. This plan has been given con- ceptual approval and will be issued upon concurrence by the City. When Johnson Brothers obtained the contract through the bidding process, they were $1.2 million below the second low bidder. Sub- sequently, they have been negotiating very heavily with RES Invest- ment to receive some type of compensation of consideration for providing the fill to this developer. It is my understanding that the end result of this negotiation resulted in Johnson Brothers purchasing the eighty plus acres from RES Development and providing the placement of the fill under their own direction. Because of this potential change in ownership and the City's past dealings with RES Investment regarding the dedication of the required ponding easement for FP -1, the City Attorney and Public Works Director have prepared an agreement to be executed by both Johnson Brothers and RES Investment Company agreeing to dedicate the required ponding easement either at the time of final plat approval for the proposed Robins Addition or when requested by the City, whichever occurs first. A meeting is scheduled for 2:00 p.m., Monday, May 17, to work out the details for this agreement. The results will be ver- bally discussed with the Council at the meeting Tuesday night. Because of Johnson Brothers' requirement to operate as efficiently as possible to recover from their exceptionally low bid, it is indicated that they have to perform this work during the summer of 1982. Subsequently, they have indicated that it is imperative that this permit be approved at the May 18 meeting so that they may initiate their operations as soon as possible. The staff has been working with the one concerned property owner, Mr. Jim Imre of General Coatings, Inc., pertaining to his concerns regarding the grading plan adjacent to his north property line. While this grading plan does not impact Mr. Imre's property, he is concerned about a loss of vegetation and the change of his view from his / 6"-7 Administrative Agenda Information May 17, 1982 Page Four recently completed office complex. The staff has assured Mr. Imre that the proposed grading plan will not adversely affect him as it pertains to land use, drainage, etc. Staff has also assured Mr. Imre that staff will work very closely with the contractor to try and preserve as many of the established oak trees adjacent to his property line as is possible. Mr. Imre has indicated that he intends to attend this meeting and discuss this permit approval with the Council. Johnson Brothers. have also indicated that, with this permit approval, they would like to provide a permanent haul road across Blue Gentian Road during the duration of this filling operation. Subsequently, Blue Gentian Road would have to be closed to through traffic from T.H. 55 to T.H. 149. After review by staff, it is felt that this road closure will not only benefit the Johnson Brothers grading operation but will also eliminate the anticipated traffic increase due to MnDOT's road closure of Lexington Avenue at T.H. 55 and the proposed upgrading of T.H. 55 from Lawrence Avenue to the Skelly Station. Therefore, while this might incon- venience the existing residents on Blue Gentian Road as it pertains to their direct access to T.H. 149 (Old Dodd Road), it is felt that this minor inconvenience would be more desirable than trying to eliminate the anticipated traffic increase on Blue Gentian Road resulting to MnDOT's other construction contracts in the area. In summary, this grading permit should be approved based on the following conditions: 1. Approved in accordance with the modifications as noted by staff. 2. Written DNR approval must be obtained prior to initiation of grading operations. 3. A detailed agreement must be executed by all parties con- cerned, providing for the dedication of a required ponding easement to the 840.0 elevation for O'Neill Pond (FP -1) at no cost to the City at the time of completion of this permit. 4. The applicant be responsible for providing and maintaining adequate traffic control/barricades for the Blue Gentian road crossing and its restoration to City staff approval upon completion. While the applicant has asked for consideration of reduced assess- ments for the pending trunk storm sewer assessment under Project 302, the staff has indicated that this assessment reduction con- sideration cannot be negotiated as a part of this grading permit application irregardless of the City's requirement for a ponding easement dedication. Again, the Council should be reminded that it is very important that the grading permit be approved at the May 18 meeting. If not, all negotiated concessions between parties /0 Administrative Agenda Information May 17, 1982 Page Five might not be fulfilled. Subsequently, the City would then nave to actively acquire the ponding easement through whatever means are necessary. If the Council would like, the staff could discuss this in further detail at the staff meeting prior to the Council meeting on Tuesday night. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the grading/ excavation permit application as submitted by RES Investment Company contingent upon staff recommended conditions. 2. Project #257, Claim for Damages (Pat McCarthy) -- Public Works Committee Chairman requested the additional information be provided to the Council for consideration of the claim being submitted by Mr. Pat McCarthy. Through the portion of land most severely dis- turbed by erosion and minimal topsoil, it would require approxi- mately 1,200 c.y. of new top soil material if placed to a depth of eight inches. At an estimated cost of $3.75 per cubic yard to cover the cost of the material and its placement, this section would cost approximately $4,500. Further discussion on this matter or any other aspect of this claim will be available for discussion by the committee and the staff at the meeting Tuesday night. 3. Public Hearing, Project #274 - Silver Bell Road Reassessment Hearing (Mr. Lester Spencer) -- It is anticipated that the staff will have a negotiated settlement agreement to be presented to the City Council at the Tuesday night meeting which would dismiss the current legal action Mr. Spencer brought against the City per- taining to --storm water damage and dismissal of this special assess- ment appeal. The basis of this negotiated settlement requires to the City of Eagan to install an additional catch basin and casting, the need of which has been verified by the Public Works Director, at a location designated by Mr. Spencer. Mr. Spencer will provide all labor and material necessary to physically connect this new catch basin to the existing storm sewer system as approved by City staff. A second condition to the agreement provides for the City allowing Mr. Spencer to pay off his special assessment principal in full without incurring any interest or penalty asso- ciated with his payment by May 25, 1992. The estimated cost to the City of providing the catch basin and its installation is esti- mated at $600. The estimated cost of forgiving interest to the date of payment of May 25, 1982, is calculated at $127.27. In addition, this agreement would provide for the payment to Mr. Spen- cer of approximately $1,100. This cash settlement has been col- lected from road Machinery Supplies, Barton McCrae Contracting, and the City's insurance carrier. In consideration for this, Mr. Spen- cer would agree to drop all legal action and assessment appeals presently filed against the City and the other parties involved. ACTION TO BE CONSIDERED ON THIS MATTER: If acceptable, approve the negotiated agreement and authorize staff to perform installation of the referenced catch basin and deletion of any interest asso- ciated with the special assessment against Mr. Spencer levied on September 15, 1981. /6? Administrative Agenda Information May 17, 1982 Page Six 4. Brittany Manor 1st Addition - Legal Action Against the City of Eagan -- The City has been named a party to a legal action by thirteen residents of the Brittany Manor 1st Addition who had pre- viously requested the City Council to forgive any interest asso- ciated with the street assessment levied in July of 1981. The interest associated with each lot as included in the 1982 property tax statements amounts to $346.85 per lot for a total of $4,509.05. The City of Eagan has been named a party to this action along with Dakota County Abstract Company who are the escrow agents and also Tollefson Builders, Inc., who is responsible for payment of the assessments. After a meeting held on Friday, May 14, 1982, between Tollefson Builders, Dakota County Abstract and the City staff, it was determined that a certain amount of liability and exposure is attributed to each party. Subsequently, due to the anticipated costs associated with pursuing this matter through the courts to determine each party's liability, if the interest amount were divided equally between the four parties (property owners being considered an equal fourth party), the City's share of contribution would be $1,127.26. However, the City's actual financial loss through this contribution would be approximately $750 due to the fact that the interest calcualation is through December 31, 1982. In discussions with our City Attorney, it is felt that the City could expend well in excess of this amount and not be assured of being removed from any exposure to the interest amount and/or the property owners' attorney fees. Therefore, the staff is asking Council consideration and concurrence for this proposed negotiated settlement so that they may draw up the neces- sary agreement to have the City dismissed from this action. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the conceptual negotiated agreement submitted by staff and authorize the negotia- tions to dismiss the City from the legal action pertaining to the assessment interest against the thirteen property owners in the Brittany Manor 1st Addition. flo 1. May b, i�Oa-: MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREa-ION RE: SCHOOL FACILITIES MAINTENANCE Background: Last fall members of the City Council inquired as to why soccer/ football facilities, which are located on schoo- property, were not striped regularly? A fullresponsewas directed to you ,sated September 21, 1981. Briefly, the City/school agreement was for the school to do the striping after the initial layout and initial striping by the City. However, when it was brought to my attention that they were not striping, I was told that due to budget that they were unable to stripe elementary locations. The agree- ment, as it relates to ball fields, was for the City to drag infields during the summer for use by the neighborhood/youth associations. The school district was to maintain the other elements related to the ball fields such as player benches, and backstops as well as all turf maintenance. Here to, I was slightly disappointed that many of these areas rent without adequate care and maintenance during the summer. In the memo of September -21, I also indicated that I would work with the school district to see if I could get them to i= rove their grounds maintenance and maintenance of the facilities before the start of the 1982 season. Issues: I have had several discussions with the Burnsville Community Education Department, and Dave Cardinal, director of buildings and grounds for the school district in regards to the above issues. Recently, Dave and I met and took a walking tour of each of the school sites and identified specific problem areas and means in which to resolve these. As before, the Parks and Recreation Department will be doing field dragging at Cedar. Rahn, and Metcalf Junior High School during the spring and summer months. The City will also do the striping -of the foul lines on these facilities. The school district has indicated; that they will now take specific directions to repair broken players benches and repair of backstops as noted during the tour. Further, Mr. Cardinal indicated that the school district would provide additional ag-lime to several of the fields at Metcalf and would with the City repair some of the drainage and wash-out problems located on the elementary facili- ties. Basically, the "agreement" is much the same as in the past, other than the fact that I believe Mr. Cardinal has shown greater willingness and desire to work cooperatively with the City to make necessary improvements to the facilities, and to lessen any possible liabilities that may be occurred from lack of care. As it relates to soccer, the Community Education Department, and the school district have again indicated their willingness to allow the Eagan Athletic Association to use their facilities for this purpose. Further, they have indicated they will now maintain the soccer goats and follow a regular pro- gram for mowing and turf care to these areas. However, Mr. Cardinal indi- cated that the school district did not feel that it was their responsibility to provide the striping to soccer fields used by the athletic associations. While this is subject to change by the school district they felt that present policy would be kept because of budgetary restraints and that schools did not need, nor use these striped facilities. Therefore, other than the commit- ments made to improve the ball field facilities and improve care to areas for soccer/football the school district has indicated that they will not stripe soccer fields. School Facilities Maintenance - Memo May 6, 1982 Pagel The issue now for the City Council is one in which staff will require direction on. Specifically, should City forces continue to stripe the soccer/football facilities on school property other than the initial lay- out and striping as is currently done? I'm hesitant of making a commit- ment to proceed with the striping of the facilities from this perspective. With the expansion of the facilities in the Rosemount School District the likelihood for joint utilization of facilities :n other areas, may mean that the City could be expected to do the lining and striping for these facilities under the premise that the City is currently doing it for the Burnsville School District. I believe it is reasonable to expect that citizenry would expect us to follow a similar agreement for use and maintenance of school facilities which are utilized by Eagan Youth Athletic Associations towards each of the school districts; further, additional striping is not an inexpensive proposition. The striping material, which amounts to approximately 10 to IS gallons per field, plus labor, could be- come a rather large single line item cost: Currently, the department does have satisfactory equipment to do existing fiel_'s without placing a strain on equipment/staff levels. However, it must be recognized by the council that additional increments of labor and equipment are consumed and would hasten the day in which.the department would look towards the purchasing of a striping unit of sufficient size, speed and capabilities which would enable the department to keep up with the increasing and frequency number of fields requiring striping. Stated in another way, the additional striping of these soccer facilities would mean the City will have to pursue the purchase of more effective/ efficient means of striping its fields in the very near future. Besides the implication of costs for material, labor and equipment; the other is that if the City doesn't do it, it probably won't get done. And, the reaction to it not being done will again be directed towards the City. Finally, those that suffer by it not being done is not the school district but the youth who use the fields. In summation this is brought to your and the council for direction as to whether the City should make a commitment for striping of the soccer fields? If the Council should proceed with the directive to proceed with the striping it should be aware that the additional cost for the striping material would be estimated at $700.00 to $900.00. )12_� ARNE H. CARLSON STATE AUDITOR STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 400 555 PARK STREET SAINT PAUL 55103 TO: Eugene Van Overbecke Finance Director City of Eagan FROM: Beth Sullivan, Director 6Z Minnesota Financial Health Program DATE: May 6, 1982 SUBJECT: Your City's Fiscal Health Profile In January 1982, you received a draft copy of your city's fiscal health profile. We heard from many of you - some had comments, many had questions, and others made corrections in the figures in the profile. You are probably aware that State Auditor Arne Carlson has been on a statewide tour to assist cities in the interpretation of individual profiles. He has made approximately 60 stops. Because of a self-imposed time limit, Mr. Carlson will be unable to meet with 160 groups of city officials. Therefore, to facilitate the interpretation of your city's profile, we would like to present three (3) alternatives: 1) Carlson could meet with city officials if a mutually agreeable time can be arranged; 2) Either Paul Damrow, Fiscal Analyst for the Minnesota Financial Health Program or I could meet with you and other city officials; or 3) The profile could be sent to you with an analysis that will be in the form of a press release to be issued after you have reviewed both the profile and the analysis. If you would like to meet with either Paul or me after reading the analysis/press release, please call me at (612/297-3681) to arrange a meeting time. 296-2551 Jean Druker, Assistant to the Director of the Minnesota Financial Health Program, will call you within five (5) days to discuss the alternatives listed above. pt 113 AN EQUAL OPPORTUNITY EMPLOYER ^T"t-0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 179 1982 SUBJECT: INFORMATIVE Building Disposition Committee for Ind.. School District 191 Enclosed on pages /IJ -Il$ is a copy of a letter and minutes of the first building dispo— s on committee meeting held on May 10, 1982 in Independent School District #191. Met Council's Proposed Surface Water Management Guide The City of Eagan has received a resolution and a letter from the City of Burnsville regarding that City's position on the Metropoli- tan Council's proposed surface water management guide. Mayor Blom- quist and the City Administrator testified before the physical development committee on April 29, 1982 and a copy of our City's position as submitted to the Metro olitan Council during that public hearing is enclosed on page /1The Burnsville material is enclosed on pages 120 through s/Thomas L. Hedges Zity�3ministrator �L� BURNS VILLE•EAGAN•SAVAGE INDEPENDENT SCHOOL DISTRICT 1 9 1 ADMINISTRATIVE SERVICES CENTER May 12, 1982 Mr. Tom Hedges City Administrator 3795 Pilot Knob Road P.O. Box 21199 Eagan, MN 55122 Dear Tom, Enclosed is a copy of the minutes from the May 10, 1982 Building Disposition Committee meeting. I will continue to keep you informed as we proceed with our deliberations on the use of Cedar Elementary School. Thank you for your continuing interest and cooperation. Sincerely, Q pp - Carter A. Christie Business Manager CAC/bh Enclosure: //r 100 RIVER RIDGE. COURT • BURNSVILLE. MINNESOTA 55137 • 16121887-7300 II%DEPL•ti'DENT SCHOOL DISTRICT 191 Building Disposition Committee Minutes: May 10, 1982 Attendance: Carter Christie, Gay Tempas, Gerri Schinckle, Mary Ann Reents, Carolyn Hosford, Richard Bonin, Tom Tomanek, Jerry Smith, Rik Krohn, Don Moran, Bob Rosenberg, Dan Mehleis, Lola Roesler, Phil Powell Guests: Rick Larson, George Moudry, Tom Lisec The meeting was held at the Cedar Elementary Media Center. Mar; Ann Reents took interested Committee members on a short tour of the building. Carter Christie, Chairman, indicated that the Committee would continue to operate on a consensus basis until formal votes appeared necessary. Any Committee member desiring a formal vote on any issue should so indicate and a vote will be taken. Motions should be written and submitted to the secretary. A motion was made and seconded and adopted to approve the minutes of the April 14, 1982 meeting as written. The materials requested at the last meeting and distributed prior to the meeting were reviewed. 1. District 191 Enrollment Projection The trend is a continued decline in enrollment although an increase of 9 students occurred between 1980 and 1981 although a significant decline had been projected. During 1981-82, however, the District has experienced a decline during the school year which perhaps in- dicates a return to a modest decline from year to year.. 2. 1980 Federal Census Data - Burnsville and Eagan 3. Letter from City of Eagan 4. Minnesota Statute Governing Use of Proceeds from Sale of a Facility. 5. Appraisal on Cedar Elementary School 6. Appraisal on Administrative Services Center 7. Outstanding Debt on Cedar Elementary School 8. Direct Operating Costs for Cedar Elementary School - Dan Mehleis 9. Direct Operating Costs for Administrative Services Center - Dan Mehleis 10. Dousing of District Offices at Cedar School - Dan Mehleis 116 11. Building Description of Administrative Services Center 12. Mothballing of a School Building - Dan Mehleis 13. Community Services Interest in Cedar School - Tom Lisec The Committee proceeded with discussion of the options available for the use of Cedar Elementary School. Discussion centered on retention or sale of the building. It was indicated that there was risk in selling the facility in that enrollment might require use of the building at a later time. Likewise, there is financial risk in retaining the facility should the alternate use not generate sufficient revenue to absorb the costs of operation and main- tenance. Notion by Jerry Smith, Second by Lola Roesler, to retain the building. Dis- cussion followed. Motion carried: 11 in favor, 2 opposed,_1 abstention. The following is a list of alternate uses for Cedar School. At the next Committee meeting this list will be prioritized for recommendation to the School Board. 1. Mothballing the Building 2. Community Services Use of a Portion of the Building 3. House District Office in a Portion of the Building 4. Lease Portions of the Building to Qualified Institutions that Meet Existing Zoning Limitations 5. Request Rezoning and Lease the Building to Commercial Users 6. Least Entire Building to a Single User within Current Zoning Limitations. 7. Use a Property Management Company to Handle Lease 8. Lease the Entire Building to Different Users Conditions to be considered in determining the viability of the various Options are as follows: 1. Term of Lease 2. Return on Investment, Amount of Rent, Cost or Benefit to District 3. Service to Community 4. Amount of Renovation Required 5. Manageability of Lease 6. Rezoning 7. Lease With Option to Purchase f 17 r Text Meeting: May 24, 1982 - 7:30 P.M. - Administrative Services Center The Committee will take a recommendation to the School Board on June 17. The Committee suggested that all information be forwarded to the School Board. Meeting Adjourned at 10:40 P.M. Gerri Schinckle, Secretary BEA BLOMOUIST MAYOR THOMASEGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER COUNCIL MEMBERS April 29, 1982 Mr. Charles Weaver Chairman Metropolitan Council Metro Square Building St. Paul, MN 55101 Dear Chairman Weaver: CITY OF EAGAN W 1)*.;3"S PILOT KNOB'ROAD ^'YE P.O.. BOX 311" EAGAN, MINNESOTA •�iI ,:lsii3 may.. PNONE 454.8100' THOMAS HEDGES CITY ADMINISTRATOR EUGENE VAN OVERSEKE CITY CLERK The City of Eagan has reviewed the draft of the Regional Water Resources Management Development Guide. The City also recognizes that surface water is an important resource that should be managed and protected in our Metro- politan Area. Toward this end, the City of Eagan is in the process of adopting a Shoreland Zoning Ordinance, the City has monitored the water quality of major lakes and ponding areas over the past decade and the City has adopted a "Comprehensive Storm Sewer Plan" which also addresses water quality. These actions are similar to those undertaken by most urbanizing communities in our area. Therefore, we feel that many concerns addressed in the Regional Surface Water Management Plan are already being dealt with by local communities. We also support solving these problems at the local community level and believe that Metropolitan Council efforts should be focused on critical needs rather than an all-encompassing program. Secondly, we believe that a mandated program for all units of government is unrealistic in light of current State and local financial constraints. Mandated programs must be accompanied by adequate State funding for plan- ning and implementation. With our limited financial resurces today, funds should be spent in areas with critical problems rather than to require plan- ning of all areas including those where few problems exist. The Region - wide Surface Water Management Program is estimated to cost 20 million dollars initially and an additional 7.5 million dollars per year for on-going operation and maintenance. Also, these total costs do not take into account technical assistance and expenses for funds that would have to be allocated for cost sharing programs. It is not realistic to embark on a program requiring this type of financial commitment at this time. In summary, the City of Eagan feels that the Metropolitan Council should not be proposing new programs and new responsibilities for local governments when existing programs are threatened with severe budget constraints. Rather, the focus should be upon the more critical problems wherein a more realistic financial commitment could also be made on a Metropolitan -wide basis. Sincerely, Bea Blomquist 117 Mayor THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. May 12, 1982 Mr. Thomas L. Hedges City Administrator City of Eagan 3795 Pilot Knob Road Eagan, MN 55122 Re: Metropolitan Council's Proposed Surface Water Management Guide Dear Mr. Hedges: At their regular meeting of May 3, 1982, the City Council of the City of Burnsville adopted Resolution No. 2211 supporting conformance with the 1982 Metropolitan Surface Water Management Act. A copy of this resolution is attached for your review and is intended to serve as Burnsville's written response to the April 29, 1982 public hearing on the Metropolitan Council's proposed Surface Water Management Guide. With this resolution, the City of Burnsville recognizes the important benefits associated with proper management of surface water and finds that the purpose and intent of the Metropolitan Surface Water Management Act of 1982 is consistent with the extensive work the City has done in this area to date. It also recognizes the ability of local governments sharing a watershed district to work together to properly manage run-off. With this in mind, the City Council of the City of Burnsville urged members of the Metropolitan Council to adopt surface water manage- ment guidelines that conform with the 1982 Surface Water Management Act and recognize that funding for planning, implementation and maintenance of surface water management programs should be at the local or water management organization level and that metropolitan regional funding should not be used. Because your community and Burnsville have common watershed boundaries that will have to be addressed by December 1983 according to the state legislation, I thought the City of Burnsville's position on the Metropolitan Council's proposed guidelines may be of interest to you. 120 An Equal Opportunity Employer Mr. Thomas L. Hedges May 11, 1982 -2- If you have any questions or concerns, relating to the City of Burnsville's position on this matter, please do not hesitate to contact members of City Staff at 890-4100. Sincerely, OF BURNSVILLE ty Development MLF/ka Enclosure 12.1 RESOLUTION NO. 2211 RESOLUTION SUPPORTING CONFORMANCE WITH THE 1982 METROPOLITAN SURFACE WATER MANAGEMENT ACT WHEREAS, in 1982 the State Legislature enacted the Metropolitan Surface Water Management Act relating to watersheds located wholly in the Metropolitan Area, and WHEREAS, the purposes of the Surface Water Management Programs required by this act are to reduce public expenditures, to control excessive run-off, improve water quality, prevent flooding and erosion, promote ground water recharge, protect wild -life habitats and water recreational facilities, and secure all the other benefits of proper surface water management, and WHEREAS, this act provides for an orderly and achievable time frame for the establishment of a Water Management Organization for each watershed located within the metropolitan area or a joint powers arrangement among the affected cities and towns to plan for surface water management, and WHEREAS, under this legislation, funding for planning, imple- mentation and maintenance would be at the Water Management Organization or local level, as appropriate except where state funds can be obtained to augment the cost associated with surface water management programs within the watershed, and WHEREAS, the Metropolitan Council is now proposing a surface water management guide that would expand on its current development framework. WHEREAS, the Metropolitan Council's proposed plan is significantly different than the recently enacted State Legislation and would give the Metropolitan Council more authority and responsibility with respect to surface water management than the new law does, and WHEREAS, this additional authority and responsibility would include a modified map and description of watershed district boundaries than that contained in State Legislation, a compressed time frame for the organization of Water Management Organizations, Metropolitan Council approval of Water Management Organization or local government plans for surface water control, and an additional Metropolitan Council tax levy to generage the funds to plan, implement, operate and maintain these programs. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Burnsville, recognizes the important benefits associated with proper management of surface water, and supports the purpose and intent of the Metropolitan Surface Water Management Act of 1982. RESOLUTION NO. PAGE TWO BE IT FURTHER RESOLVED, that the Metropolitan Council's proposed Surface Water Management Guide should conform with the 1982 Surface Water Management Act, Chapter 509 and in no case should this guide exceed the authority granted by this chapter. BE IT FURTHER RESOLVED that the Metropolitan Council's involve- ment in local plans be limited to review and comment only, with a clear distinction between general advisory comments and comments' pertaining to the Metropolitan Development Framework. In addition, funding for planning, implementation and maintenance should be at the Water Management Organization or local level as appropriate and Metropolitan regional funding should not be used. Passed and duly adopted by the City Council of the City of Burnsville this 3rd day of May, 1982. ATTEST: Leslie J. Andeison, Clerk 7aul H./Hoover, Acting Mayor a-5