Loading...
06/01/1982 - City Council Regular.ry EAGAN CITY COUNCIL EAGAN, MINNESOTA REGULAR MEETING CITY HALL JUNE 1, 1982 6:30 P.M. AGENDA I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES � III. 6:35 - DAKOTA COUNTY ASSESSOR'S OFFICE - ABATEMENTS e IV. 6:45 - DEPARTMENT HEAD BUSINESS e•$ A. Fire Department 8 B. Police Department p•$ C. Park Department e•$ D. Public Works Department V. 6:55 - CONSENT ITEMS (One Motion Approves All Items) Q(Q'A. Leitner Black Dirt & Distribution Permit Renewal j5 B. Combination Gambling License/Eagan Hockey Boosters for July 4th Celebration Q. IS C. Mechanical Maintenance Agreement Ib D. Contract 81-3, Change Order #1 (Burr Oak Utilities) e%q E. Contract 81-15, Change Order #1 (Brown's Pond Outlet) e 11 F. Wedgewood 1st Addition, Final Acceptance -Streets & Utilities .jq G. Summer Playground Personnel Q i9 H. Project 357, Receive Feasibility Report/Order Public Hearing e (Cinnamon Ridge 3rd Addition) P.19 I. Street Vacation, Receive Petition/Order Public Hearing (Denmark Ave.) 11 J. Contract 81-13, Change Order #2 (Park Cliff Storm Sewer) e !L% K. Approve Agreement/Authorize Execution (RES Grading Permit) VI. 7:00 - PUBLIC HEARINGS P.ZZ A. Project #274, Reassessment Hearing, Silver Bell Road Area Streets & Utilities (Continued tr.om 5-18-82 Meeting) VII. OLD BUSINESS e*1'3A. Appointment of Advisory Park & Recreation Committee Member 19 B. Presentation of 1981 Financial Statement e.30 C. Closing Debt Service Bond Funds & Asset Transfer VIII. NEW BUSINESS 9a- A. Gresser, Inc., IRB Financing/Request for Extension Q. Q.54 B. Durning's Restaurant for Amusement Device License p.J+C. Request for IRB Public Hearings, Federal Land Company/Office Buildings 0 Eagan City Council Agenda June 1, 1982 Page Two IX. ADDITIONAL ITEMS A. Cable Television Commission Update �} B. Special Use Permit Revision Request, Gravel Mining/Crushing P (Buesing Bros.) p b C. Contract 82-3, Approve Plans & Specifications/Authorize Adver— tisement for Bids (Oster Addition & StorLand Rd. Utilities) q.b D. Contract 82-5, Approve Plans & Specifications/Authorize Adver— tisement for Bids (Comsery No. 1 — Streets & Utilities) h� E. Brittany Assessment Action X. VISITORS TO BE HEARD (For those persons not on the agenda) XI. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 28, 1982 SUBJECT: AGENDA INFORMATION After approval of the May 18 regular City Council minutes, special City Council minutes of meetings held on April 15 and 28 and the June 1, 1982 City Council agenda, the following items are in order for consideration: DAKOTA COUNTY ASSESSOR'S OFFICE - ABATEMENTS A representative of the Dakota County Assessor's Office will be present to review five (5) parcels of real estate that are recom- mended for tax abatements. The five (5) parcels are described on the attached sheet found on page .Z. and maps further descri- bing the locations of the parcels wit in the community are found on pages 3 through 7 ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny the recommendation of the Dakota County Assessor's Office to approve five (5) tax abatements. ABATEMENTS-- April 21, 1982 1 Real Estate: Approved Olga W. Labey #10-00400-013-05 Upon reviewing the property it was found that the Eagan, City of buildings and a portion of the land had been pur- chased by the State. Therefore, the remaining land will be classified as vacant land. A re= duction in assessed value and estimated market value is requested. The assessed value should be reduced from $8,034 to $2000. Lawrence Groven #10-01800-020-79 Upon reviewing the property it was found that the Eagan, City of lot had been listed as 107.37 ft, when in fact it was only 97.37 ft. The assessed value for 1979 should be reduced from $7,731 to $7,629. The 1980 assessed value should be reduced from $7,784 to $7,652. The 1981 assessed value should be reduced from $8,982 to $8,850. Peter Rinehart Upon reviewing the property it was found that the #10-84601-100-07 property had been incorrectly assessed for having Eagan, City of a new addition which it in fact never had. There- fore the assessed value should be reduced from $12,002 to $10,825. James R. Driscoll Upon reviewing the property it was found that the #10-44300-142-02 structure had been over -valued. Therefore, a Eagan, City of reduction in value is requested. The assessed. value should be reduced from $22,162 to $20,762. Olaf E. Waldeland #10-01900-020-07 Upon reviewing the property it was found that the building had been over -valued. Therefore, a Eagan, City of reduction in value is requested. The assessed value should be reduced from $82,860 to $75,352. /V Orfn arQ- �A• of w.rw u.0 DEPARTMENT OF TRANSPORTATION RIGHT OF WAY T NO. 19-32 r—y9y , _OLGA W. LABEY74'#'10- 00400-01,4-D5,��,�s 0012-A tigW. ew.v. il-fN ..., fz Le i/crss / .5PUR� INC. Yee to r T ,[ o r �• �eEr IS Ac / 600-Oi I e:f\ 3 .. . Gs Ac. - � B/uwf Wn+. GovT � " .Cor e60-02 IS Ac / 600-Oi I e:f\ 3 .. . Gs Ac. J. A wU,/w•r 1W/irfn ' y 0— tt eye •Jr�/iIA^ Ore -o e /,�/ MILAM J KAlAf4 Jeh^ s� Ate. eia•ol ee! Ac 3 ... . )3l Aerff * eye-ol L•AW RGNG6 T ;O]rEq y w:fs • B/uwf Wn+. e60-02 7 a3' , n elo-el Gvvr der .$-, ... J. A wU,/w•r 1W/irfn ' y 0— tt eye •Jr�/iIA^ Ore -o e /,�/ MILAM J KAlAf4 Jeh^ s� Ate. eia•ol ee! Ac 3 ... . )3l Aerff * eye-ol L•AW RGNG6 T ;O]rEq y w:fs 0bNel"amnly® awe. ® 9� s '°II•°� ���- � "f3� of as ,' `• % e .14 q 1y1 Di Z'DI L \Q /� • � • ••• •' I�� Y /( �� YI� ..• d•j of /•do ••fit P * obi Q ` 9A / `r PNS EDIkRVAL 'h L 2ND ; •• '�' s1►DDITIDN P `. Q �P� / , • eo • O a`/�S tyz• •`°a pe �'�4• oo� .B• is tnl ,o,'a a.• '••`t� +: / rooenewm,l dr,YCn = CUo y � i/ \ \ . Pao `` ,� 13 °,., �;� �.��.• I L otc'° 6c g' ?o fur, .7 OWN co � _ L 1. ,• �,.°' �, Vr ORS to'°�°��•, i ��. V p�00- ' VP Y. 4.1- i O \h jJ O • y�T 1 d� •i esti• e gww[wur oil.0 1 l v � •< O f0 SA• i! H_Hl,eIOLO • YIC T041A M[LMIMagw �} I •• _1 Oq .f PI. f • o+ D G. p: C4M AIY4 /b 3z AL.I i IDCR coM�gnT ,z2 qc 031 - 10 Y. 41 4 GerrLerS DID- 76 Tho o,- 4 rs 61 0 14 f 06 ple 78 K~e s 0 N Lest or 5pa Ot d -S r000. At, a".71 LAWRENCE GROVEN *10-01800-020-79 4 rs CIO RM` H L..'.N S.E. I/4 SEC• 25, ■ . ` • ' CJY+n StI.Il"n ]an0i• cOYF i., INF SViEn BFN, 191• __.•-i —. — OUTLOT R ,rj '•�9.17s:_I— —� ar tj 1 '1 ?OND .l> ' > .•:'.:. �.� a +1 i % F 3 ° J I 1 '.••\-s%mss 7.\;� d F '� �-_\ Y r d •. .. ..1�•�I -y • p0 4 e ;� • r POND i NII; _ .. � • yl 11 s �f„i� �b��. f+' a d .... j �\0 •~ DRIVE--�yTLAY- +�1•pFb e .N�C9:'N. r I///��� .r ✓7 • 'r:: s;•'• V: 1 . �` W Vii:. ,..• ^ i; , .•• .i POryo \tea `c tihti •. ni Y: �� r. 6 •% - .(zDR(SCO � s —1 1O_4436 -14Z Q?ND1 ir .` INORTH GR 'ENLE4F^� 'si .�•+• •�+ .�. v —r/ , VM. P • lir�2`"- ••Rai ... ;o 'NGCN '1w•• 'x',�--rni--r- o� c- s05 x� / tin.. PeND 1��� �NO d� _ � •/ / Wi _ •,�_'-per 'B (SS-a ov: M<� wt •CLIFF-_....'7:.:.- ,-�,_N NOx ]21 I - _..... _._ _. I. _ .2 �•YlUTLOI`— p.^h ••. RO<p �- '1 • 4S. G. N. �— _ _ 0 0 S, E. 1/4 SEC. 29, T279 R 2 3 BERNARD " CARSON _IU�T1100V,101 . ..., I -MALLARD PARK THIRD ADDITION -7 2 _41 % _LAN_E_ 4 -A� % -n I Aa4.1. 11.1 1 1A. _J� 13 $7 0 o.!t DA_r 6TE ITION r WA LNUT zp� I p F, . . . . . . . . p FR___. DRIVE 7 ev, 7" 10 li4 Is" AVN TER zq. It. 10-84 :r ROAD ISTATE �yyA=0_HIGIlAy NO_32 . . . . 0 Agenda Information Memo May 28, 1982 Page Two FIRE DEPARTMENT 0 A. Fire Department -- There are no items to be considered for the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered for the Police Department at this time. PARKS DEPARTMENT C. Parks Department -- There are no items to be considered for the Park Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department: Item #1: Univac Well Field Test Drilling -- The City's Comprehen- sive ater SuppTy— and -Distribution Repoirt proposes that a total of eight wells be located on the Sperry Univac property north of Yankee Doodle Road and west of Pilot Knob Road. These wells are part of the well field that will eventually supply water to the central area (with or without a treatment plant) at our Yankee Doodle site on Coachman Road. These Sperry Univac wells will pro- vide approximately 12 MGD. or 26% of Eagan's ultimate water supply. To date, none of these wells has been constructed on Sperry Univac's property. However, the recently completed 1982 comprehensive report for water supply recommends that well #7 (See pageJ ) be con- structed in 1985 to meet the projected water demaor 1986. It is projected that wells #8 and #9 be constructed in 1987 and 1990, respectively. In discussing the City's water supply needs and the proposed future well site locations with Sperry Univac, they have expressed concern regarding our well field development and its potential effect that resulting vibrations created by the construction of these wells would have on the operation on both the existing and new facilities presently under construction. Univac's new semi conductor facility presently under construction in the northwest corner will be highly sensitive to ground vibrations. Sophisticated vibration dampening measures have been incorporated into the building design, including a sophisticated isolation slab in the most sensitive portion of the facility. This slab is scheduled to be floated on a series of rubber cushions in August of 1982. In spite of the vibration control system designed for the building, Univac is concerned about the unknown nature of the vibrations created from wells drilled by the cable tool method as proposed by the City of Eagan. As a result, they have requested that any deep wells constructed after their new facility is in operation in early 1983 utilize a rotary drilling method rather than the established cable tool drilling. Is 0 0 Agenda Information Memo May 28, 1982 Page Three Rotary drilling in the development of municipal wells is not com- monly used in Minnesota due to its inability to maintain a vertical alignment which subsequently creates unnecessary and excessive wear on the line shaft and its bearings. There are presently no well drillers in the area who have rotary drilling equipment large enough to construct a municipal well. Subsequently, equipment would have to be mobilized from other states to perform this work at an estimated additional cost of $15,000 per well as compared to our standard cable tool drilling method. The rotary drilling method has considerably less vibration associated with it in com- parison with the impact cable tool method. The cable tool drilling would be acceptable to Univac if adequate data could be provided indicating its vibrations would be less than their acceptable limit. Since Univac's new facility will not begin production until early 1983, adequate vibration data could be obtained by proceeding immediately with the construction of well #7 utilizing the cable tool method and monitoring ground vibrations at critical locations on L'nivac's property. This vibra- tion monitoring data would then be evaluated to determine if cable tool drilling could be utilized for future wells proposed for this site. If cable tool drilling is determined to be acceptable, then the remaining wells could be constructed when additional water supply is required by the growth and development of the' City. If cable tool drilling is not acceptable, an evaluation would have to be made pertaining to the feasibility of drilling future wells at the present time with the cable tool method before the 1983 plant opening vs. drilling the more undesirable rotary drilled wells at additional expense as the additional supply is required. If well #7 is not constructed and the resulting vibration data is not obtained by 1983, the City would forfeit their option to use cable tool drilling on the Univac property and would be forced to use the rotary drilling in all future wells on their property. The City would pay a minimum of an estimated additional $15,000 more per well for rotary drilling and would receive a lower quality end product. The estimated cost to construct the well shaft now for the 1985/86 required well #7 is $142,000. The consulting engineer, Bob Rosene, has done extensive research into this issue. And after reviewing the problem with experts in the field at the University of Minnesota, the U. S. Bureau of Mines and several private geotechnical firms, he has recommended that a Mr. David E. Fogulson, a consulting geophysicist, would be the most economical/best qualified individual to perform the required ground vibrations monitoring. This individual and his method of testing have been accepted by Univac in determining the effect of the vibrations generated by this well's development. 0 0 Agenda Information Memo May 28, 1982 Page Four The estimated cost of this vibration monitoring would be approxi- mately $5,000-$6,000. Subsequently, the total costs associated with the development of well #7 to determine its impact on l'nivac's facilities would be approximately $148,000. This well would then be developed with its related pump and well house during 1985 in accordance with our proposed comprehensive plan. Therefore, the Public Works Department is requesting authorization from the City Council to advertise for bids and construct Deep Well #7 and to monitor its vibration effects during the summer of 1982. If the test results indicate the City's well development would not have an impact on Univac's facilities, it could result in approximately $125,000 savings in 1982 dollars in the overall development of this well field. ACTION TO BE CONSIDERED ON THIS MATTER: To authorize staff to prepare plans and specifications and to advertise for bids for the development of well #7 and to contract with Mr. David E. Fogul- son to perform the vibration testing associated with its develop- ment. /O J I r I2" Ti Welling 12" 114 r Eleev..TJank o 7v OAKS RD. I 16 i� ¢ -- tV+ Np�OM 16° I � � 0 12 9 I �,. a � 77 .. CP -4 I �P O LETENDREo \ 20° IS CP 10� 19 z —T4r i M I old �F sr.a•ocl, 65 1 r J � O r0.. ep" 12" tiJ 12 J I I I I YANKEE IP 24 DOODLE to ROAD 16 ! 11 \ I \� Flo" 36..ry�T 2 \20 1I7/y II I y ` III6' 6 1 16 "p. W• a Ili - — -O Alternate Well ,0--16 O' 30° I16�� �� II I Alternate ; Well :II '� __ �8. o- I0' I Alternate Well -- 3p' 0 0 Agenda Information Memo May 28, 1982 Page Five Item #2: Consulting Engineering Services Contract -- The City o agan as retaine t e consu ting engineering services of Bones- troo, Rosene, Anderlik & Associates, Inc., to perform both design and contract management functions for the City of Eagan on a con- tract basis. The contract defining the scope of services and the relationship between the City and the consulting engineer was pre- pared and executed in May of 1968. With the present organizational structure of City. staff that evolved during the past several years, it has been determined by the City Administrator and Public Works Director that a new detailed contract be prepared that would more accurately define the areas of responsibilities of both the City and the consulting engineer in the performance of providing and administrating the consulting engineering services required on various City contracts. Subsequently, the City Administrator, Public Works Director and consulting engineer have had several meetings resulting in the preparation of a new, revised contract for engineering services. While the new contract is a complete revision from the original contract, there are five major areas that have been revised and/or added through this new contract as follows: 1. The new contract now provides and "errors and omissions" clause for the services rendered by the consulting engineer with the related requirement of liability insurance in the amount of $1,000,000. 2. It more accurately defines the scope of additional services as requested by the City to be paid for at an annually approved hourly rate schedule. It also more accurately defines the areas of responsibility and work to be performed by the consultant under the basic fee which is determined as a percentage of any contract awarded. 3. The new contract provides for utility construction staking to be paid for under the hourly rate schedule rather than as a part of the basic fee percentage schedule. 4. The contract increases the amount of the basic fee (from 70% to 80%) to be paid to the consultant at the time of the award of the contract. 5. The new contract establishes an arbitration procedure for resolving any disputes that may arise out of the implementa- tion of this contract. 12 Agenda Information Memo May 28, 1982 Page Six The new contract agreement also includes several other minor revi- sions to assist in the daily administration of the working relation- ship between the City and the consulting engineer. After extensive review by the City Administrator, Public Works Director and Bob Rosene, representing the consulting engineering firm, we have arrived at an acceptable agreement which is now being presented to the City Council for formal approval. If any member of the City Council would like to examine a copy of the proposed contract in detail, please contact the Director of Public Works at home over the weekend and he will provide a copy. ACTION TO BE CONSIDERED ON THIS MATTER: Approve the 1982 agreement for consulting engineering services between the City of Eagan and Bonestroo, Rosene, Anderlik & Associates, Inc., and to authorize the Mayor and City Clerk to execute said agreement. Item #3: Public Works Committee Report/RES Grading Permit -- At the May 18 City Council meeting, the Council approved the grading permit as submitted by RES Investment, Inc., for approximately 83 acres in the southwest corner of Blue Gentian Road and T.H. 149. Because of the involved discussion that night and the concerns expressed by Mr. Jim Imre, the City Council approved the grading permit but directed the Public Works Committee to review in detail the concerns expressed by Mr. Imre. Subsequently, on Tuesday, May 25, at 4:00 p.m., the Public Works Committee met at the offices of General Coatings, Inc., with representation by the City of Eagan, the applicant, General Coatings, Inc., and the construction con- tractor performing the work. After reviewing individually all the concerns listed by Mr. Imre pertaining to the grading opera- tions, the Public Works Committee determined that the grading permit as proposed and approved by Council action was in conformance with City requirements. However, it was determined that during the grading operations adjacent to Mr. Imre's north property line, specific care be taken to minimize the impact on several large well established oak trees and to insure that the drainage swale as proposed was adequate to eliminate any potential water problems to Mr. Imre's property. The Public Works Committee recommended that Mr. Imre and Mr. Robbins work together to try and resolve their differences as adjacent property owners pertaining to the visual impact that one property would have upon the other during and after the completion of grading operations. As a result of this discussion, the Public Works Committee felt that there should be no additional conditions placed on this permit other than those recommended by staff during the presentation of this application to the Council on May 18. Therefore, there is no formal action required by the Council resulting from this Public Works Committee meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the Public Works Committee's report regarding the RES grading permit. 13 Agenda Information Memo May 28, 1982 Page Seven .CONSENT ITEMS 0 There are a total of eleven (11) items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. EXCAVATION PERMIT - LEITNER A. Leitner Black Dirt & Distribution Permit Renewal -= At the January 19, 1982 City Council meeting, the application of Arnold Leitner to consider annual renewal of an excavation permit to allow a black dirt and distribution area on Meadowview Road was reviewed. After reviewing the permit, there was concern expressed by the City Council regarding potential erosion or siltation build up that may create a safety or health problem in and adjacent to the man made lake caused by the mining operation. Action by the City Council at that meeting was, "Wachter moved, Egan seconded the motion to approve the application with the condition that the staff review the operation after the spring thaw and determine whether there are any safety or health hazards as a result of the opera- tion. All voted yes." Building Inspector Peterson has reviewed the parcel defined as the Leitner black dirt distribution area which is zoned Light Industrial. The black dirt is obtained from excavations where there is a surplus of dirt. The dirt is then stockpiled and sold as topsoil for new lawn and yard work as re- quired. Chief Building Inspector Peterson met with Mr. Leitner on Tuesday, May 11, at the site, and his inspection did not reveal any signs of erosion or siltation that was contained on-site. Mr. Leitner informed Chief Inspector Peterson that the business only generates six to eight trips a day from the site. It is the opinion of our Chief Building Inspector that the operation meets the intent of Ordinance #8. Chief Inspector Peterson has provided a history of the mining operation at that site which is as follows: 1969: Business started as a black dirt storage and distribution center. No mining was performed. August 1, 1978: Mining permit under amended Ordinance #8 was granted. September 26, 1978: Building permit on unplatted property was granted by the Advisory Planning Commission. October 3, 1978: Building Permit approved by Eagan City Council for a 32' x 32' building for equipment storage. And then each year thereafter, the gravel permit or excavation permit was renewed annually by the City Council. i4 Agenda Information Memo May 28, 1982 Page Eight ACTION TO BE CONSIDERED ON THIS MATTER: To approve the staff review and continue the excavation permit for the Leitner black dirt and distribution operation. GAMBLING LICENSE - HOCKEY ASSN. B. Combination Gambling License/Eagan Hockey Boosters for July 4th Celebration -- An application for a combination gambling license was received from the Eagan Hockey Boosters' Club. The license is requested for the July 4th celebration and the date of the games would be July 2, 3 and 4. The hours that the games will be played are 10:00 a.m. until 12:00 p.m. There will be 251 prizes valued at a total of $500. Mr. Brian Running, residing at 1765 Montery Lane is the authorized officer of the organization and the gambling manager is Anthony R. Lancette, who resides at 1720 Crestridge Lane. Because the organization is non-profit and in existence to serve the youth in Eagan who want to play recreational hockey, the Hockey Boosters' Club is requesting that the City waive the license fee which amounts to $25 and the $10,000 bond requirement. The City Council did take action in 1980 to waive both the license fee and the bond requirement. There was not a formal request made in 1981. Apparently, the license fee was not waived at that time. ACTION TO BE CONSIDERED ON THIS MATTER: To approve gambling license and waive the fee and bond requirements for the Eagan Hockey Boosters, Inc. MECHANICAL MAINTENANCE AGREEMENT C. Mechanical Maintenance Agreement -- The City has traditionally contracted with a mechanical company to provide a maintenance agree- ment for heating, ventilating and air conditioning at the City Hall facility. Chief Building Inspector Peterson has secured pro- posals and is recommending that the low proposal submitted by Yale Mechanical to provide a heating, ventilating and air conditioning maintenance agreement be approved. ACTION TO BE CONSIDERED ON THIS MATTER: To approve a heating, ventilating and air conditioning maintenance agreement with Yale Mechanical. /.S Agenda Information Memo May 28, 1982 Page Nine CONTRACT 81-3 0 D. Contract 81-3, Change Order #1 (Burr Oak, et al, Utilities) -- Contract 81-3 incorporated Projects 318 (Yankee Square Shopping Center Storm Sewer), 319 (Burr Oak Pond Storm Sewer Outlet), and 327A (Killdeer Addition Utilities). Change Order #1 incorporates additions to all three projects as follows: Part A - Killdeer Addition, Project 327A -- After the award �Fifs project during i n personnel were on strike. Subsequently, the necessary permit to work within trunk highway right-of-way could not be obtained, creating a delay in the installation of utilities for the Killdeer Addition. These delays required the contractor to abandon the work and to remobilize at a later date, resulting in an addition of $500. 2. Part B - Yankee Square Sh000ine Center Storm Sewer. Proiect J1U -- LLL ULUCL LU 1Ub La11 LLLC .JLUL111 bUWUL LUk4ULLUU LU ll6llUlu t e run off from Yankee Square Shopping Center parking lot, it was necessary to install additional storm sewer catch basins and leads. During the construction of this work, Yankee Doodle Road was being upgraded by the county, thereby requiring the installation of an additional man hole and a longer storm sewer lateral to tie into the new roadway width. This resulted in an $1,998.95. Part C - Burr Oak Pond Outlet, Project 318 -- Due to a change in elevation through a portion or trio private property, the force main for this storm sewer outlet had to be lowered to a deeper depth. Subsequently, this resulted in an addi- tional cost of $705. These three revisions result in a change order addition of $3,203.95 to Contract 81-3 as awarded to Parrott Construction Company. ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order #1 to Contract 81-3 in the amount of an additional $3,203.95. /6 0 0 Agenda Information Memo May 28, 1982 Page Ten CONTRACT 81-15 E. Contract 81-15, Change Order #1 (Brown's Pond Outlet) -- During the installation of the force main outlet from the pond adjacent to the Beacon Hill Addition and John Brown's property, the discharge created drainage problems for the Richard Scherer property. After review of Mr. Scherer's complaint by the Public Works Committee, it is recommended that the City redirect the flow from this lift station force main outlet. Subsequently, this work involved the addition of approximately 150 feet of force main along the south side of Cliff Road to the west resulting in an addition of $1,900 to the original contract. ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order #1 to Contract 81-15 in the amount of an additional $1,900. WEDGEWOOD STREETS & UTILITIES F. Wedgewood 1st Addition, Final Acceptance, Streets & Utilities -- The City has received a request for f.inal acceptance of the streets and utilities installed in Wedgewood 1st Addition under a private contract by Dunn & Curry Real Estate Management, Inc., as managed by Mr. Rod Hardy of the Sienna Corporation through the consulting engineering firm of James R. Hill; Inc. Construction inspection and observation was performed by representatives of the City of Eagan and final inspections and testings were performed by City authorized personnel. Results of these inspections and tests indicate that streets and utilities were installed in con- formance with City approved plans and specifications. Therefore, the staff is recommending formal acceptance for perpetual main- tenance of this subdivision. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the installation of streets and utilities in the Wedgewood 1st Addition and accept for perpetual maintenance. SUMMER PLAYGROUND PERSONNEL G. Summer Playground Personnel -- Attached on page If is a list of people suggested for employment on the Eagan playgrounds for the 1982 summer. The salary range is $3.75 --$4.75 per hour depending on experience. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the summer playground personnel as recommended by the Director of Parks & Recreation. 17 • • May 21, 1982 DEMO TO: KEN VRAA, DIRECTOR OF PARKS DOROTHY PETERSON, RECREATION PROGRAMMER FROM: LORI HATFIELD, PROGRAM AIDE RE: SUMMER PLAYGROUND PERSONNEL The following is a list of people suggested for employment on the Eagan playgrounds for the 1982 summer: 1. Returning from last year: 2. New Personnel Dorothy Aho Jo Ellen Fredlund Kristi Edlund Thereasa Gluek Kathleen Fletcher Mark Kieper Nancy Fowler Chris Miller Lisa Gilsdorf Renee Neveau Nancy Holford Shelly Olson Craig Johnson Tammy Peare Linda Kompelien Karen Peterson Kristin Lacey Sherri Wessel Roberta Larson Janet O'Brien Kathleen Ryan Diane Schultz Charalyn Wolf E 0 0 Agenda Information Memo May 28, 1982 Page Eleven PROJECT 357 H. Receive Feasibility Report/Order Public Hearing (Cinnamon Ridge 3rd Addition) -- On May 4, 1982, the City Council received a peti- tion from Zachman Homes requesting the preparation of a feasibility report for the installation of streets and utilities in the Cinnamon Ridge Third Addition. This report has now been completed and is being presented to the Council for their review with the intentions of holding the public hearing on July 6, 1982. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the feasibility report for Project 357 (Cinnamon Ridge Third Addition) and order the public hearing to be held on July 6, 1982. STREET VACATION - DENMARK AVE. I. Street Vacation, Receive Petition/Order Public Hearing (Denmark Avenue) -- The City has received a petition from the two affected property owners requesting that the excessive right-of-way for Denmark Avenue be vacated so that it can be incorporated into their legal description of their adjacent lots. This excessive right- of-way resulted from the realignment of the Denmark Avenue with the intersection of Wescott Road as referenced on page 20 With both Denmark Avenue and Wescott Road being constructer to its ultimate design section, the staff does not have any objections to this petition. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the petition for the vacation of a portion of Denmark Avenue and schedule the public hearing to be set on July 6, 1982. 17 d I N.85'58E. .N 8, 65.51 R7. w„ �Fagl .N •,\ " Own 10 S sNm O ° ,7`75 p0 J p v O 9 C °dD•. '3 5 56" ss� si9 o() A., c .6, 660 N 70 � Q9r. •� `'o 14 $ 33 %A%NHbz .1:76°SE' �/ OJ• 2 60 56 0 =ro 60 "' °- 85 0000,(` ' ' 3 N� rr,�'OV tA ^RK 10133 DENM 1 `9p 7135 Z 25 0 :0 1 30 D 24 ° f 23 " °o M f to e W 6 N \19 g O m oliN 23.16 9139 214.55, 1 o l c N.84°00 E. _ el PlL 3021 30 m I o, 22 CD 6�so° I ��-z5i m9a. ° N j O N. 840 00 E. m 7 0 04 O M 0mo O m 72f'I 31416 d 21�_ 301 �a N. 93'44 E. 336.70 181.57 1 4 1 M 1° M z 7I� ° 5 / 7 ZI oy�q 3 4`s0° ap6 p - le, 2830. O l _ ay -5p0 00 9 p •r 4 Z r 65 r'2.g5 R-60 yILI 135 35 'a° 0 6.92 z as 3 \0 0 �j N O 2¢ a O. 66.42 Or \ o, 0. 113 68 9QQl\po 4160 50 Al E' O /90 rao \ �aet 1 'y N `J j l`y 6Ao i08\ I ra N �( ar w NO B3 �n OO .am N.W xV \ ooc v O - I w o� `. OQ GJxT x'� o� \ Z � f Ao.5p \ 0- �1. .Ai- IA 3551 M (0 I E' N. 89042'25" E - 6A° gp _ -t° .o m -2'oi of , mm N.89042'25" E. \-/745.78 -- -- - - 334.88 N 11'5' SS ail- $ ��- -�o Om 0 '6' 0\0 ', 209.36 - - - -- 1 Ie Iq 144. 0(/T• rrr 17726 11)41 '6GQST' X404 11.29. 4 25E._4 26.98 ACREAGE S.W. 1/4 N W S. W N.E. I S. E. 3990 3994 3988 39.91 10 0 0 Agenda Information Memo May 28, 1982 Page Twelve CONTRACT 81-13 J. Contract 81-13, Change Order #2 (Park Cliff Storm Sewer) -- The City has received a petition from Mr. Richard Winkler, developer of the Park Cliff Addition, requesting the City to construct addi- tional storm sewer facilities to eliminate the erosion problems that are being experienced in the first addition. The City is presently preparing a feasibility report for Project 359 to accommo- date this additional storm sewer construction which is being re- quested to be assessed. However, because this work needs to be performed as soon as possible to prevent damage to the existing storm sewer system and street surfacing, Mr. Winkler signed a waiver of hearing and requested that this work be performed immediately. Subsequently, the City has prepared a change order to Contract 81-13 to have Don Erickson Construction Company perform this work at an estimated cost of $10,410. ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order #2 to Contract 81-13 (Park Cliff Storm Sewer Extension) in the amount of $10,410. RES GRADING PERMIT K. Approve Agreement/Authorize Execution (RES Grading Permit) -- As a condition of issuing the grading permit for the RES Invest- ment Company on May 18, it was required that an agreement be entered into with the City of Eagan by representatives of the property owners and the construction contractor agreeing to dedicating a ponding easement as required by the City when requested by the City. This agreement has been prepared by the City Attorney's office and executed by all appropriate parties and is now being presented to the Council for formal ratification. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the RES grading permit agreement and to authorize the Mayor and City Clerk to execute said agreement. 2.I 0 0 Agenda Information Memo May 28, 1982 Page Thirteen P,C'BL!I;C HEARQNGSI. REASSESSMENT HEARING - PROJECT 274 A. Project #274, Reassessment Hearing, Silver Bell Road (Streets & Storm Sewer -- On May 18, 1982, it was anticipated that a reas- sessment hearing would have to be held to comply with the assessment appeal filed by Mr. Lester Spencer. However, the staff was success- ful in negotiating a settlement whereby Mr. Spencer has since for- mally withdrawn his appeal of the assessments associated with Pro- ject #274. Therefore, there is no need to continue any further with the proposed reassessment hearing that was originally necessi- tated by the assessment appeal. ACTION TO BE CONSIDERED ON THIS MATTER: To close the public hearing and cancel the reassessment hearing to Mr. Lester Spencer under Project #274. 2Z 0 Agenda Information Memo May 28, 1982 Page Fourteen 11 OLD >BUSINES'S. APRC APPOINTMENT L A. Appointment of Advisory Park & Recreation Committee Member -- An opening does exist on the Advisory Parks & Recreation Com- mittee due to the resignation of Steve Johnson. Mr. Johnson's term is to expire December 31, 1982, and, therefore, a replacement for his unexpired term would be for a period of seven (7) months. The City Administrator advertised the opening in the Eagan Chronicle, Dakota County Tribune and City Newsletter. There are five (5) applications which have been received. Copies are enclosed on pages a+ through a$ for your review. Normally, the City Council does not interview applicants when considering a replacement for an unexpired term. The City Administrator has sent a letter to each of the applicants advising them that action is to be con- sidered by the City Council at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS MATTER: To appoint a resident of the community to serve the unexpired term for a period of seven (7) months on the Advisory Parks & Recreation Committee. 01 1844 Taconite Trail Eagan, MN 55122 May 17, 1982 City Administrator Tom Hedges 3795 Pilot Knob Road Eagan, MN 55122 Dear Tom: I understand that an opening has occurred on the Advisory Park and Recreation Committee, and am applying for that position. I've been back in Eagan less than two weeks, and didn't anticipate a chance to return to the committee this soon, but I'm happy the opportunity has arisen. I served on the Advisory Park and Recreation Committee for 4j years before resigning last July because of a temporary move to New York State. The last 1* years of that time I was vice -chair and also chairman of the trails sub -committee. I would like to use the knowledge and experience I gained to again serve Eagan. I am particularly excited about working on the Comprehensive Plan for the pa rks. My greatest interest has always been in the development of the parks and trails. I would like to see a plan made for optimum usage of the park system for all recreational needs and by people of all ages. I would also like to work on better access and signage to increase citizen awareness and use of our parks. Please include my name among those presented to the Mayor and Council for their consideration on June 1. Sincerely, Jean Lek en 9-y' WI • REALTY COMPANY SHAMROCK PLAZA 297 SOUTH McKNIGHT ROAD • ST. PAUL, MINNESOTA 55119 May 21, 1982 Mr. Tom Hedges 3795 Pilot Knob Road Eagan, Minnesota 55122 Dear Tom: I am writing in regards to the vacancy on the Eagan Advisory Park and Recreation Committee. I reside in Eagan, and I am very interested in serving on the Committee. I have lived in Eagan for one year and I am planning to stay. My husband Jim and I have two school aged children and we're very interested in continuing a good park and recreation system in this community. Please be aware that my husband is Jim Tilsen of Tilsen Homes, however, I do not feel there will be any conflict of interest. I work part-time for Cardinal Realty Company on the east side of St. Paul. If you need any further information, please contact me. Thank you for your consideration. Since ely yours, ) Deanna Wiener Tilsen DWT/ab BU/LD BUY SELL PHONE: 739-8033 TRADE • Mr. Thomas Hedges Eagan City Administrator Eagan City Hall 3795 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Hedges: • _ i 1�!i �i� a .., .... May 20, 1982 Please accept this letter as my application for possible appointment to the Eagan Advisory Park and Recreation Committee. I, my wife, Theresa, and sons, Matthew, age 5 and Michael, 5 months, have lived at 4365 Medary Ave. in Eagan for the past six years. Born and raised on a farm in western Minnesota, I have always enjoyed working outdoors. I was fortunate to have the opportunity to enjoy the many parks that our farming community had developed. They played an important role in my life as I was growing up. I still place a high importance for establishing and maintaining an excellent park system. That is why we purchased a house where we are currently residing. The River Hills Park East park provides my family, plus many other children and adults the opportunity to recreate, learn and grow collectively together. Having had the opportunity to utilize good park facilities in the past, com— bined with the opportunity which I and my family currently experience, I know how important it is to maintain and provide for good quality parks in the future. I would like to be a part of the team that will be responsible for providing families with the opportunity to enjoy and recreate together. Thank you for providing the opportunity for me to apply for this position. I will be looking forward to hearing from you. WRS/ehp 26 Sincerely, William R. Streff 0 Mr. Tom Hedges City Administrator 3795 Pilot Knob Road Eagan, Mn. 55122 Dear Mr. Hedges, 4434 Oak Chase Road Eagan, Mn. 55123 May 26, 1982 Through your article in the Eagan News I have learned that you have a vacancy on the City's Advisory Park & Recreation Com mittee. I wish to apply for the position. I have been a resident of this area since 1962. I operate a typing business in my home and am also part owner/operator of Epic Tours, a Minneapolis based tour company. I reside with my family at 4434 Oak Chase Road in Eagan. All members of my family are sports active people. I have three children; one at Rosemount Senior High, one at Rosemount Middle School and one at Northview Elementary School. I am familiar with the sports and recreational activities that are offered through the school systems and park committees in this area. I am aware of the considerable amount of growth that the City of Eagan is now experiencing and understand that we need to continue to provide park and recreational areas for the residents of this city. I believe that my knowledge of the Eagan area, my experience with sports activities and my continued interest in park development qualifies me for an appointment to this committee. I will be happy to supply any further information that may be necessary. My telephone number is 452-5119. llo Sincerel y, Linda Ot Bri en a7 • orge H. Kubik �j 53 Pineridge Drive Eagan, Minnesota 55121 City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Dear Sir: The May 1982 issue of the OEagan News" announced a vacancy on the City's Advisory Park & Recreation Committee. I wish to be considered for the position. As a resident of Eagan, I am very interested in the acquisition and development of park and recreation lands for our community. A coordinated effort in this area will ensure that the residents of Eagan and the surrounding communities will continue to enjoy the benefits of planned park and recreation programs. My experience and education are directly applicable in meeting the requirements for this position. Experience: 1. U.S. Fish and Wildlife Service - 13 years 2. U.S. Civil Service Commission - 2 years 3. U.S. Department of Justice - 1 year My experience has .included. 1. The periodic administrative review of the U.S. Fish and Wildlife Service Realty activities and the multiple -use National Wildlife Refuges. (The Realty program directs the acquisition of lands through purchase or easement.) 2. Land use planning for public lands. (For several years, I was Chairman of the Computerized Inventory and Analysis activity on behalf of the Upper Miss- issippi River Basin Commission. We developed and evaluated a series of master planning approaches for multiple -use activities on the Upper D'd.ssissippi River Basin. The results of this project were published, underwent public hearings, and were incorporated into a multiple use master planning bill which is now before the U.S. Congress.) 3. Numerous years as Regional Training Officer and as Project Officer for environmental studies. I have been directly involved with the representatives of a variety of regulatory, natural resource, and development agencies. Numerous private interest groups and concerned citizens have been involved in the projects which I have directed. Education. 1. BA - College of.St. Thomas;.St. Paul, Minnesota (1966). Major work included Law, Political Science, and Economics. 2. Graduate Courses - University of Minnesota; Minneapolis, Minnesota. Major work included Ecology, Education, and Business Administration. The wise acquisition and use of Eagan park land is of concern to me and to many residents of Eagan. Your acceptance and review of this application is appreciated. If I can provide further information please contact me. Sincerely, c7l_, - /(. IZ-e-Z oZ$ May 25,1982 0 Agenda Information Memo May 28, 1982 Page Fifteen 0 ANNUAL FINANCIAL REPORT B. Presentation of 1981 Financial Statement -- The 1981 Annual Financial Report is a deviation from previous audit reports in that much of the coordination and preparation was performed by the Finance Department under the supervision, guidance and author- ship of our Director of Finance, Gene VanOverbeke. The City Ad- ministrator is extremely pleased with the progress that has been made in the Finance Department to tighten the accounting operations and more specifically the fact that the City compiles much of the financial data that is audited by the firm of Wilkerson, Guthman and Johnson. In the past, prior to the City's hiring of a Director of Finance, the City would provide for the accounting operations during each calendar year. Each year, the auditing firm of Wilker- son, Guthman and Johnson was required to provide not only an audit of accounting activities that were transacted during the calendar year but in many cases required to reconstruct many of those accounting functions as well as prepare a financial statement for the year's transactions and then perform an audit report on the financial statement. It was the objective of the City Administrator in the hiring of a director of finance that accounting activities would be tightened so as not to require any reconstruction by the auditors and further that a financial report would be perpared that would become a statement of accounting activities that are audited by the outside auditing firm. Finance Director VanOverbeke has performed a very high level of accounting activities and functions during the past two years. As a result of his spending a great deal of time in changing the accounting system from cash basis accounting to an accrual basis accounting, transfering all the City's activities from the business machine to the LOGIS opera- tion and the establishment and monitoring of tight financial con- trols, the yearly accounting activities have been tightened to a very desirable level. The financial report prepared by the Director of Finance is the first financial report that has ever been prepared for the City of Eagan by inhouse staff. The Director of Finance prepared a financial report of all activity functions which was audited by the firm of Wilkerson, Guthman and Johnson. The financial report and the auditing performed by Wilkerson, Guth- man and Johnson were combined into a document entitled "Annual Financial Report" and, more specifically, "Annual Audited Financial Report of the City Council for the Year Ended December 31, 1981". Copies of these documents are enclosed for your review. The City is attempting to provide a more uniform document for all budgets, annual reports, audits, and so forth, and this audit report is now in comformance with that procedure. It is strongly recommended that the City Council read the introductory section and certainly review all funds as time permits. The Director of Finance and City Administrator will answer any questions that the City Council may have at the meeting on Tuesday. A general purpose financial a.9 0 0 Agenda Information Memo May 28, 1982 Page Sixteen statement document was also prepared which is a brief summary of the financial activities for 1981. This document can be used for government departments, corporations or persons who do not need all the financial detail but would like a copy of a financial state- ment for the City of Eagan. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the general purpose financial statement for 1981. DEBT SERVICE FUNDS & ASSET TRANSFER C. Closing Debt Service Bond Funds and Asset Transfer -- The Director of Finance is recommending that certain assets be trans- ferred from the 1968 Town Hall Bond Fund to certain other debt service bond funds as stated in the attached memorandum. Also request is made to trade assets between the Major Street Fund and Consolidated Debt Service Bond Fund which is addressed in the memo- randum. Please refer to the memorandum entitled, "Closing Debt Service Bond Funds and Asset Transfer," prepared by Finance Director VanOverbeke and found on page -31 . ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the closing of debt service bond funds and asset transfer. 30 0 0 MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR VAN OVERBEKE DATE: MAY 19, 1982 SUBJECT: CLOSING DEBT SERVICE BOND FUNDS & ASSET TRANSFER SDI would like authorization from the City Council to close the following Debt Service Bond Funds with balances as listed: Fund 1968 Town Hall 1974 Equipment Certificates 1975 Equipment Certificates 1976 Equipment Certificates Balances at April 30,1982 Cash Total Assets $ 3,702.69 $ 3,940.94 34,548.37 35,092.04 20,470.27 20,882.28 13,911.27 14,592.18 State law provides "that any surplus remaining in the debt service fund when the obligations and interest thereon are paid, may be appropriated to any other general purpose by the municipality." It is my recommendation that all of the 1968 Town Hall assets be transferred to the 1972 Park and Fire Debt Service Bond Fund which is the next general obligation debt service bond fund. I would also recommend that $10,912.09 of the cash from the Equipment Certificates be tranferred to the 1981-2 Equipment Certificate Capital Projects Fund to eliminate the deficit in that fund. 1 would then recommend that the remaining assets be transferred to the 1977 Equipment Certificates Debt Service Bond Fund. The bonds in this fund will be retired during 1982 and 1 would also like authorization to transfer all remaining assets of this fund to the 1981-1 Equipment Certi- ficate Debt Service Bond Fund at that time. These assets would then be used to reduce or eliminate a future debt service levy in that particular fund. 1 would also like authorization from the City Council to trade assets between the Major Street Fund and the Consolidated Debt Service Bond Fund (CDSBF). The Major Street Fund at April 30, 1982 includes an asset of $438,186.30 in special -assessment receivables. I would like to trade this to the CDSBF for cash. Since the collection of these special assessment receivables is spread out. over a period of years, they cannot be used to finance current construction obligations of the Major Street Fund. Additionally, there are no bonds to which these assessments are pledged. The CDSBF has cash on hand of $7,247,083.90 at April 30, 1982, no problem meeting current cash obligations and is in existence to collect special assessments. There would be some loss of interest earnings in the CDSBF offset at least to a certain degree by a positive cash position in the Major Street Fund. 1 will be happy to provide any additional information required either by yourself or the City Council either now or at the time of presentation of the December 31, 1981 Annual Financial Report. irectorFinance 31 0 Agenda Information Memo May 28, 1982 Page Seventeen 0 GRESSER IRB FINANCING EXTENSION A. Gresser, Inc., IRB Financing Request for Time Extension -- Industrial revenue financing was approved on May 20, 1981 for a project that was approved by the Planning Commission and City Coun- cil to be located on Lot 11, Block 1, Sibley Terminal Industrial Park. This industrial revenue financing will expire August 19, 1982. Due to economic conditions that have delayed construction, Gresser, Inc., is requesting a 12 month extension on the tax exempt mortgage financing until August, 1983. Enclosed on page 3 3 is a copy of a letter from Mike Greeser requesting the time extension. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the request for time extension for IRB financing for Gresser, Inc. 3� SENECA RUAD • EAGAN, MINNESOTA 55122 • PHONE 454-5976 Building Construction Mr. Tom L. Hedges City Administrator City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Re: Tax Exempt Mortgage Financing Gresser Inc. Project Lot 11, Block 1, Sibley Terminal Industrial Park, referred to as 1771 Yankee Doodle Rd. Dear Mr. Hedges, Our approval on subject development will expire August 19, 1982. Due to economic conditions, generally, we have delayed construction until now. Ile would like to be granted a 12 month extension on the tax-exempt mortgage financing of the project, and would appreciate your arranging for proper presentation of our request to City Council. We do expect to Commence Construction by this late summer, and thank you for handling this matter for us. Yours very Truly IGresser IncC. Gresser President 33 Agenda Information Memo May 28, 1982 Page Eighteen AMUSEMENT DEVICE LICENSE - DURNING'S RESTAURANT B. Durning's Restaurant for Amusement Device License -- An applica- tion for amusement device license has been received from Jim Dur- ning's Restaurant and Lounge located at 4625 Nicols Road. The application is to allow for three (3) amusement devices which are the cocktail table type amusement devices that are commonly located in bar and lounge facilities. These units are not the upright units that are normally located in an arcade or game room. The license application is in order for consideration. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the amusement device license for Jim Durning at Durning's Restaurant and Lounge. IRB PUBLIC HEARING FOR FEDERAL LAND CO. C. Request for IRB Public Hearings, Federal Land Company/Office Buildings -- An application has been received from Federal Land Company requesting that a public hearing be set to consider an application for industrial revenue financing in the amount of $1,537,000 for two (2) office buildings that complete the PD agree- ment with the City of Eagan as to the office space located in the Bicentennial Additions. The total construction cost is $1,837,000 which includes a $300,000 land equity. The bonds are intended to be sold to a sophisticated private investor. The public hearing is requested for the July 6, 1982 City Council meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny a public hearing to consider industrial revenue financing at the July 6, 1982 City Council meeting. 3 �F 0 0 Agenda Information Memo May 28, 1982 Page Nineteen CABLE TELEVISION COMMISSION UPDATE A. Cable Television Commission Update -- City Councilmember Jim Smith, the City Council's representative on the joint cable commis- sion, will provide an update regarding the meeting held at the City of Burnsville on May 27, 1982. As background information, the City Administrator has included copies of recent minutes of the joint commission to provide a continuing update of the action that is under consideration by the joint commission. Copies of these minutes and additional support data reviewed by the joint commission are enclosed on pages�6 through A-3 for your infor- mation. There is no action requir—e on this item. 35 0 0 MEMORANDUM TO: Burnsville/Eagan Cable Comnission Directors FROM: Thomas D. CreightaiW T77///Te_--� DATE: May 26, 1982 RE: Upcoming meeting Please excuse the delay in notification of the meeting to be held in the Burnsville City Hall at 7:00 p.m., Thursday, May 27, 1982. You already have a copy of the policy decisions which will be discussed at the meeting regarding the Request for Proposals. Please also find enclosed a policy decisions regarding the initial service area which have been pre- pared by Anita Benda and Ralph Campbell. Also please find enclosed the amended minute's of the April 22, 1982, meeting and the draft minutes from the May 13, 1982, meeting. 36 DRAFT BURNSVILLE/EACm CABLE COH.V IICATIONS CXHISSION Thursday, May 13, 1982 Eagan City Hall 7:00 p.m. I. Roll Call. Present: Jim Smith, Eagan Ron Vorzcek, Eagan Lloyd Krob, Eagan Jim Renneke, Burnsville Barry Tilley, Eagan Jim Glish, Burnsville Cubby Johnson, Burnsville Richard Hertz, Eagan Legal Consultant: Thomas D. Creighton II. Minutes. The Minutes of Thursday, April 22, 1982, were approved as amended. The general format of the Minutes was approved with the requirement that the minutes be prepared in the order in which events happened at the meeting. , III. Old Business. Motion 5.13.1. Adopted. The By -Laws were adopted with the amendment to Article VI. to add as an officer the Assistant Secretary -Treasurer. Motion 5.13.2. Adopted. Local Ownership Restrictions - The Commission will not accept proposals from cable communications companies who have structured their local investment schemes on the model of the so-called "Rent -A -Citizen" struc- ture. It is the intent of the Commission not to discourage the subsequent offering of ownership in a cable eanpany to the general public of the two cities after the franchising process is completed. However, the Cormission will not accept proposals from cable eanpanies who have local owners whose percentage of ownership does not equal the actual equity contributed by said local owner. Additionally, the Commission will not accept proposals from companies whose stock is owned by selected local owners when said stock or partnership arrange- ts were � t open to the general public in a well publicized opportunity for ownership participation in said company by the general public in the two member cities. 37 IV. Other Business Conducted. The Commission then recognized Ralph Campbell who is aiding the Commission in the development of the demographic material. Mr. Campbell pre- sented maps with a hypothetical initial service area representing minimum stan- dard of forty (40) hones per street mile. The Commission discussed the goal of serving the most people possible in the initial service area. Mr. Campbell was instructed to prepare general policy discussion items for the initial service area and to work with the initial service area maps to average the densities to serve the most dwelling units with a forty (40) hone per street mile general criteria. V. Adjournment. The meeting was adjourned until Thursday, May 27, 1982, at 7:00 p.m. in the Burnsville City Hall. M MINUYSS BURNSVILLE/EACAN CABLE COMIIIBIICATIONS CU44MSION Thursday, April 22, 1982 Burnsville City Hall 7:00 p.m. I. Roll Call. Present: Paul Wood, Burnsville Jim Smith, Eagan Gerald Clancy, Burnsville Lloyd Krob, Eagan Jim Renneke, Burnsville Barry Tilley, Eagan Jim Glish, Burnsville Robert D. Johnson, Burnsville Richard Bertz, Eagan Ex -officio members: Tan Hedges, Eagan Jim Spore, Burnsville Legal Consultant: Thomas D. Creighton Motion 4.22.1. Adopted. The discussion of the Proposed By -Laws shall be tabled until the meeting of May 13, 1982. Motion 4.22.2. Adopted. The Comnission retains as its consultant Thomas D. Creighton of Stern, Levine & Schwartz, P.A., to serve at the Comnission's pleasure for a fee of $60.00 per hour plus disbursements and expenses. Mr. Creighton's services will be billed monthly and said bills for services rendered shall be itemized with the total amount due to be billed one-half to the City of Burnsville and one-half to the City of Eagan. Motion 4.22.3. Adopted. The Commission approves the lobbyists registration policy and authorizes it to be sent to its member city councils for their con- sideration with the recommendation of the Commission that said lobbyist registration policy be adopted by each city as their own policy. Motion 4.22.4. Adopted. The Commission accepts the recommendation of Thomas Creighton to retain Anita Benda and Ralph Campbell for the sole purpose of deve- loping demographic material for the Commission's study of the initial service area. 39 M Motion 4.22.5. The Commission will attempt to meet two times a month on the second and forth Thursdays of May and June. The Commission will then evaluate the July schedule in its first meeting in June to schedule its July meetings. II. Other business conducted. A. The Commission discussed local ownership restrictions and tabled formal action until the May 13, 1982, meeting. B. The Commission discussed with Mr. Barry Meyer, of the Prior Lake (citizens) Advisory Committee, the feasability of Prior Lake and possibly Savage par- ticipating in the Burnsville/Eagan joint powers commission. It was the general conssenses of the Commission that at this time membership shall remain only with representatives from Burnsville and Eagan. However, the Commission extended the invitation to representatives of Prior Lake and of Savage to attend all of the meetings of the Burnsville/Eagan Cable Communications C mnission and offer any input they choose to offer as visitors to the process. C. The Commission discussed the need to notify local organizations of the franchising process and solicit from them any input they might have into said process. The following list of possible organizations to contact was discussed: 1. Knights of Columbus 2. County Library 3. Schools 4. Vo -Tech - Rosemount 5. Community College - Inver Grove Heights 6. The County Court System 7. Fairview Hospital 8. League of Women Voters 9. School Boards affected by the Joint Commission 10. Churchs in the two communities Attached to these minutes is a suggested address list proposed by the city of Eagan for said contacts. III. Adjournment. The meeting was adjourned until Thursday, May 13, 1982, at 7:00 p.m. in the Eagan City Hall. 40 SLWSTED ADDRESS LIST - CABLIftELEVISION Roger Lee President Eagan Lions Club Peoples Natural Gas Cedarvale Shopping Center Eagan, MN 55122 Dave Keller President Eagan J.C.'s 3908 Sibley Mem. Hwy Eagan, MN 55122 Chris Griegs President Exchange Club First Bank Eagan 3629 Krestwood Eagan, MN 55123 Rev. David Koeplin Beautiful Savior Lutheran 4150 Pilot Knob Rd. Eagan, MN 55123 Rev. N. F. Spomer Christ Lutheran Church 1930 Diffley Rd. Eagan, MN 55122 Rev. James Borgschatz Easter Lutheran Church 4200 Pilot Knob Rd. Eagan, MN 55123 i Rev. Reuben F. Meissner Trinity "Lone Oak" Lutheran Church Hwys. 49 & 55 Eagan, MN 55121 Dr. Theodore Foot, Superintendent School District #191 100 River Ridge Ct. Burnsville, MN 55337 Dr. Ruth Randall, Superintendent School District #196 14445 Diamond Path Rosemount, MN 55068 Dr. Russell Anderson, Superintendent School District #197 1037 Bidwell West St. Paul, MN 55118 Dorothy MacRae Church President League of Women Voters 13204 Sor Manor Dr. Burnsville, MN 55337 Rev. Norbert Augst Mount Calvary Lutheran Church 3930 Rahn Road Eagan, MN 55122 Rev. George Muyskens Peace Reformed Church 4300 Nicols Rd. Eagan, MN 55122 Roderick MacDonald Dakota County Library 1101 West C.R. 42 Burnsville, MN 55337 (Dakota County Administrative Offices to be located in Eagan, November, 1982) Sperry Univac 3333 Pilot Knob Rd. Eagan, MN 55121 Blue Cross Blue Shield 3535 Blue Cross Road Eagan,.MN 55122 Rev. Robert Nygaard Comsery St. John Neumann Catholic Church 1385 Mendota Hts.Rd. 4303 Pilot Knob Mendota Heights, MN 55120 Eagan, MN 55123 (There are many other small com- panies which might be appropriate for consideration. There are other church groups such as the Knights of Columbus, etc., but I think those are covered by sending a mailing to the churches.) 41 TO: Burnsville/Eagan Cable Commission Members FROM: Anita Benda and Ralph B. Campbell, III DATE: Thursday, May 27, 1982 SUBJECT: Cable Policy Issues;. Initial Service Area and Line Extension Policy A. Initial Service Area The franchising authority (and franchisee) should define the initial service area to be wired for service, in which all residential subscribers would be offered services at equal rates. The franchising authority should decide whether service will be offered to industries and businesses as well as residences in the area. The definition of "initial service area" may be an actual outline of the area to be served, or a standard expressed in households per street mile, or both The franchising authority should develop accurate data on population, street miles, miles of cable plant to be constructed underground, etc. that applicants will be required to use to determine their con- struction plans and to estimate their capital expenses. Alternative Actions: 1. Determine if minimum requirement will be defined in terms of residences, industries, businesses and/or public buildings; 2. Outline the minimum area to be served; 3. Set a minimum standard for the initial service area expressed in households per street mile (40 homes per street mile) for initial and future construction; 4. Invite applicants to propose an initial service area in excess of the minimum area or standard; 5. Require or state preference that all industrial and/or commercial areas be passed by the subscriber dis- tribution system; 6. Establish the laracst initial service area as one priority for judging applicant's proposals; and 7. Require detailed information on the proposal initial service area from applicants. Recommendation: 1, 2 and 7. • • Page 2 B. Line Extension If the initial service area covers less territory than the cable service territory boundaries, a policy should be established outlining how service will be provided to dwelling units outside the initial area. Such a policy may propose service for these areas if a sub- scriber is willing to pay a higher installation fee and/or if a sub- scriber agrees to take service for an extended period of time. The franchising authority may wish to express preferences about the line extension policy, such as a preference that installation rates recover the costs of time and materials, or that service will be provided to any residence within the community. Alternative Actions: 1. Set a line extension policy; 2. Invite applicants to propose a line extension policy; 3. State a preference for a line extension policy that recovers the actual cost of time:and-materials, either from residents in the line extension area, entire ser- vice area or a combination; 4. State a preference for a line extension policy that will provide service to any residence within the community; 5. Establish the line extension policy providing service to the greatest number of people at the lowest cost as one priority for judging applicants; and 6. Require detailed information about the line extension policy of each applicant, including area to be served, and timetable for service; Recommendation: 2, 4, 5 and 6. 43 0 Agenda Information Memo May 28, 1982 Page Twenty 0 BUESING BROS. SPECIAL USE PERMIT B. Special Use Permit Revision Request, Gravel Mining/Crushing (Beusing Bros.) -- At the May 4 City Council meeting, a special use permit was issued to allow the temporary mining and crushing of gravel from the Borchert Ingersoll property located at 3275 Dodd Road. During the processing of this application, the staff worked directly with the applicant, informing him of conditions associated with this permit. Sybsequently, staff has received a letter, enclosed on page a-5 , from Buesing Bros. Trucking, Inc., requesting that condition number 7 as placed on the permit be modified to allow them to supply other construction projects in the area. Condition number 7 placed with the approval of the permit stated, "Material shall only be used for the I-494 project between the Minnesota River and T. H. 55." Because the applicant was personally informed of this specific restriction that would be placed on this permit, he was well aware of the limitations associated with temporary gravel extraction/ crushing permit. However, he would now like to have this condition modified to incorporate those referenced projects. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the requested revision to the special use permit for the gravel extrac- tion/crushing operation on Borchert Ingersoll property for Buesing Bros. Trucking, Inc. 44 May 25, 1982 • . __:...... Mr. Tom Colbert Director of Public Works City of Eagan Eagan, Minnesota Subject: Extension of permit for extraction and crushing of gravel. Dear Mr. Colbert: We applied for permits in April to extract and process gravel for our use in the I-494 construction project, located between the Minnesota River and Highway 55. Since that time we have been low bidder on other projects which are located in Mendota Heights, Eagan, and Bloomington:We are hereby requesting that our permits be extended to include these additional projects. The projects are located at: 1. Midwestern Associates, Lone Oak Heights addition, located at Lone Oak Road and Pilot Knob Road. (10,000 ton) 2.. Pilot Knob Road, located between Mendota Heights Road and Northland. Drive. (9500 ton), 3. Minnesota D.O.T. Maintenance Bldg.`, located off'Pilot Knob Road in Mendota Heights. (7000 ton)••v- 4: In Bloomington, near the Airport on I-494 at the river crossing location. (9500 ton) All four of the above mentioned projects will be under construction at the same time we are constructing the I-494 project, from the river to Highway 55; The above mentioned projects have processed material requirements of 36,000 tons. --...r.. y ,.. .. Y questions, ...please £eel ,.,. ,. If you have an free to contact me at any time. sincerely, BUESING B S. TRUCKING, INC. : James Beito Vice President 2285 DANIELS STREET/ (612) 473-1296 / LONG LAKE, MINNESOTA 55356 4-S 0 Agenda Information Memo May 28, 1982 Page Twenty -One CONTRACT 82-3 0 C. Contract 82-3, Approve Plans & Specifications/Authorize Adver- tisement for Bids (Oster Addition & Storland Rd. Utilities) --Contract 82-3 incorporates Projects 350A (Oster Addition) and 352 (Storland Road) for the installation of utilities. Public hearings for both projects were both held on January 19, 1982 and subsequent plans and specifications were ordered for preparation by Council action at that time. The final plats for Norvin Oaks (Storland Addition) were approved on May 4, 1982. The City has presently received an application for final plat approval for the Oster Addition and it is anticipated that this plat will be approved prior to the award of contract. All related easements necessary for the instal- lation of utilities will be provided by way of the final plats for both additions. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and specifications for Contract 82-3 and authorize the advertisement of bids with a bid opening to be held at 10:30 a.m. on Tuesday, June 29, 1982. CONTRACT 82-5 D. Contract 82-5, Approve Plans & Specifications/Authorize Adver- tisement for Bids (Comsery No. 1 - Streets & Utilities) -- In response to a petition submitted by the applicant together with a waiver of hearing request, the City Council authorized preparation of both a feasibility report and plans and specifications for the installation of streets and utilities to serve the Comsery No. 1 Addition. The feasibility report was presented to the City Coun- cil on May 18 with a public hearing scheduled for June 15. However, due to the waiver of hearing and tight time schedule associated with the development of this facility, plans and specifications have been completed and are being presented to the City Council at the June 1 meeting. It is anticipated that the final plat for this addition will be processed prior to contract award scheduled for July 6. The easement documents have been prepared and submitted to Mr. Frank Hasselman, the only other property owner involved in this project. Mr. Hasselman has verbally agreed to the dedica- tion of the necessary easements to proceed with this contract. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and specifications for Contract 82-5 and authorize advertisement for of bids with a bid opening to be held at 10:45 a.m. on Tuesday, June 29, 1982. M 0 0 Agenda Information Memo May 28, 1982 Page Twenty -Two BRITTANY ASSESSMENT ACTION E. Brittany Assessment Action -- A proposed settlement has been reached concerning an action brought by thriteen property owners in Brittany Addition against Dakota County Abstract Company, Tol- lefson Builders and the City of Eagan regarding interest on assess- ments levied 1981. It is proposed that each of the four parties including the homeowners pay one-fourth of the interest which amount totals approximately $3,500 or about $900 per party. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny a set- tlement of the Brittany assessment issue in which each of the four parties would pay one-fourth of the interest. s/Thomas L. Hedges Lty ministrator 47 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 281 1982 SUBJECT: INFORMATIVE HRA Report Enclosed on page +1 is the most recent status report for rent subsidy programs as it relates to the City of Eagan. Also, to bring the City Council up to date on the loan to lender program, a meeting is scheduled for next Thursday morning at the HRA office at which time the three city administrators will meet with the consulting team and HRA staff to discuss in further detail the loan to lender program. Industrial Revenue Bond Financing Enclosed is a copy of a letter from Representative Frenzel regarding some issues he addressed that directly affect municipal finance. If the City Council so desires, a letter can be drafted regarding the issues addressed in the attached letter found on page 50 and submitted to Representative Frenzel's office. I -35E Funding Enclosed on page $1 is a letter from Senator Boschwitz regarding a response to the resolution that was submitted to the U. S. Con- gressional delegation on the status of federal funds for I -35E. s/Thomas L. Hedges amity Administrator I • HOUSING & REDEVELOPMENT AUTHORITY OF DAKOTA COUNTY 2496. 145th STREET WEST ROSEMOUNT, MINNESOTA 55068 612423-4800 T0: HRA Commissioners; Dakota County Commissioners; City Councils; Fred Joy, County Administrator; and Dakota County Planning Department FROM: Carol Schultz, Executive Director SUBJECT: STATUS REPORT FOR RENT SUBSIDY PROGRAM DATE: May 17, 1982 We have received 6,162 applications to date. This is an increase of 107 for the month. "AN EOUAL OPPORTUNITY EMPLOYER" APPLI- EXECUTED APPLI- EXECUTED DAKOTA COUNTY CATIONS CONTRACTS DAKOTA COUNTY CATIONS CONTRACTS APEValle 4% 4% Eagan 11% 14% Bedroom Elderly 33 6 Bedroom Elderly 43 21 2 Bedroom Elderly 2 1 2 Bedroom Elderly 8 4 1 Bedroom Family 13 6 1 Bedroom Family 27 14 2 Bedroom Family 156 25 2 Bedroom Family 413 146 3 Bedroom Family 46 14 3 Bedroom Family 183 11 4 Bedroom Family 11 0 4 Bedroom Family 33 5 5 Bedroom Family 1 3 706 201 262 55 Burnsville 13% 15% Farmington_ 7% 5% Bedroom Elderly 89 24 Bel droom Elderly 60 23 2 Bedroom Elderly 10 7 2 Bedroom Elderly 0 2 1 Bedroom Family 36 26 0 Bedroom Family 0 2 2 Bedroom Family 470 160 1 Bedroom Family 27 5 3 Bedroom Family 185 10 2 Bedroom Family 201 30 4 Bedroom Family 19 1 3 Bedroom Family 94 6 5 Bedroom Family 2 0 4 Bedroom Family 21 5 806 728 5 Bedroom Family 3 0 406 73 "AN EOUAL OPPORTUNITY EMPLOYER" BILL FRENZEL THIRD DISTRICT. MINNESOTA W..HINOTW OMet, 1026 LONOWORTH BYIWIND 202-2252671 0 Congreo.g of tip Oniteb g"Pitatm Y$me of 31eprdentatibel Masbjington, MCI, 20515 May 14, 1982 The Honorable Bea Blomquist Mayor, Eagan 3795 Pilot Knob Road St. Paul, MN 55122 Dear Mayor Blomquist: DISTRICTOA =. MAYBETH CHRISTENSEH 180 FEDERAL Bu:DI MINNMro 11 85301 612.339-8100 IRIS SAUNDERSON .3602 PARK CdiQ! SW ARD ST. I ... S PARK 95310 612-9294830 As the Budget process proceeds, it is becoming apparent that Congress will have to approve from $20 to $30 billion in new taxes in FY 1983. The Administration has two proposals which affect municipal finance. The first would make municipal bond interest subject to a minimum tax. The other would sharply restrict offerings of Industrial Revenue Bonds. I would appreciate hearing your feelings and/or those of your Council about these and similar proposals. My intentions presently are to oppose both proposals. The former would raise the costs of municipal financing and the latter would make industrial and commercial development nearly impossible at a time when IDBs are often the only financing vehicle available. I am working on a bill to curb the worst "abuses" of IDB financing without restricting normal use. If your municipality would like to have its opinions put on the record, I shall appreciate hearing from you. BF:dr Yours very truly, Bill Member of of Congress SD THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS Thomas L. Hedges City Administrator 3795 Pilot Knob Road Eagan, MN 55122 Dear Thomas, 'Xnifeb Ziafes Zonate COMMITTEE ON THE BUDGET WASHINGTON, D.C. 20910 May 21, 1982 Thank you for contacting me about the earmarking of federal funds to complete a stretch of interstate highway (I -35E) located in the Twin Cities. I appreciate hearing from you on this important issue in Minnesota. I have personally contacted Senator Maple ---A (R -North Dakota), Chairman of the Senate Subcom Transportation and Related Agencies, regarding Because Congress has not yet agreed on � Fiscal budget, it may be several months befor we will exact funding to be appropriated for Yhis proje However, I remain hopeful about this ffiroject an to work to see that this stretch of �-35E is cq Again, thanks for contacting yr S1 tz tee on s issue. ar 1983 ow the ill continue eted. IR[ Y. OO AAMC.. M. M[%.. CXAIRMAN WIWAM L. NRM[TROMO. COLO. CRN[!T I. MOLLIMO NwNCT LA MOON RA[RMAOM, RMVL 4WTOl CMIL [0. ILA. ROOM MIKAPRII.. 'IN"" ..I. R. OIO[X, JR., OCL ORRI. O. INTCH. OT.CN J. OCRNCTT X*IAI N, u. JOHN TOwM. T".A. [A[[OR. T.. MARX .... N. NR. "AT MART. COLO. CTCVCL O. ITMMI. Ip XOWARO M. MCTICNRAOM. OXIO CMARLCR ORR[[LRT, IOWA DONALD W. RI[OLC. JR., MRN. ROR[RT W. XI1R[M, WIR. DANIEL PATRICK MOTNIHANI N.Y. I"AN gARVI... IMO. J. JAMES =.. M[HII. RUO. OORTOM, WARN. STEM [M R[LL RTA' OIR[ROR LMORM TANIIMRLiT. MINOILRT RTAI/ OIRERM Thomas L. Hedges City Administrator 3795 Pilot Knob Road Eagan, MN 55122 Dear Thomas, 'Xnifeb Ziafes Zonate COMMITTEE ON THE BUDGET WASHINGTON, D.C. 20910 May 21, 1982 Thank you for contacting me about the earmarking of federal funds to complete a stretch of interstate highway (I -35E) located in the Twin Cities. I appreciate hearing from you on this important issue in Minnesota. I have personally contacted Senator Maple ---A (R -North Dakota), Chairman of the Senate Subcom Transportation and Related Agencies, regarding Because Congress has not yet agreed on � Fiscal budget, it may be several months befor we will exact funding to be appropriated for Yhis proje However, I remain hopeful about this ffiroject an to work to see that this stretch of �-35E is cq Again, thanks for contacting yr S1 tz tee on s issue. ar 1983 ow the ill continue eted. .ry EAGAN CITY COUNCIL EAGAN, MINNESOTA REGULAR MEETING CITY HALL JUNE 1, 1982 6:30 P.M. AGENDA I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES � III. 6:35 - DAKOTA COUNTY ASSESSOR'S OFFICE - ABATEMENTS e IV. 6:45 - DEPARTMENT HEAD BUSINESS e•$ A. Fire Department 8 B. Police Department p•$ C. Park Department e•$ D. Public Works Department V. 6:55 - CONSENT ITEMS (One Motion Approves All Items) Q(Q'A. Leitner Black Dirt & Distribution Permit Renewal j5 B. Combination Gambling License/Eagan Hockey Boosters for July 4th Celebration Q. IS C. Mechanical Maintenance Agreement Ib D. Contract 81-3, Change Order #1 (Burr Oak Utilities) e%q E. Contract 81-15, Change Order #1 (Brown's Pond Outlet) e 11 F. Wedgewood 1st Addition, Final Acceptance -Streets & Utilities .jq G. Summer Playground Personnel Q i9 H. Project 357, Receive Feasibility Report/Order Public Hearing e (Cinnamon Ridge 3rd Addition) P.19 I. Street Vacation, Receive Petition/Order Public Hearing (Denmark Ave.) 11 J. Contract 81-13, Change Order #2 (Park Cliff Storm Sewer) e !L% K. Approve Agreement/Authorize Execution (RES Grading Permit) VI. 7:00 - PUBLIC HEARINGS P.ZZ A. Project #274, Reassessment Hearing, Silver Bell Road Area Streets & Utilities (Continued tr.om 5-18-82 Meeting) VII. OLD BUSINESS e*1'3A. Appointment of Advisory Park & Recreation Committee Member 19 B. Presentation of 1981 Financial Statement e.30 C. Closing Debt Service Bond Funds & Asset Transfer VIII. NEW BUSINESS 9a- A. Gresser, Inc., IRB Financing/Request for Extension Q. Q.54 B. Durning's Restaurant for Amusement Device License p.J+C. Request for IRB Public Hearings, Federal Land Company/Office Buildings 0 Eagan City Council Agenda June 1, 1982 Page Two IX. ADDITIONAL ITEMS A. Cable Television Commission Update �} B. Special Use Permit Revision Request, Gravel Mining/Crushing P (Buesing Bros.) p b C. Contract 82-3, Approve Plans & Specifications/Authorize Adver— tisement for Bids (Oster Addition & StorLand Rd. Utilities) q.b D. Contract 82-5, Approve Plans & Specifications/Authorize Adver— tisement for Bids (Comsery No. 1 — Streets & Utilities) h� E. Brittany Assessment Action X. VISITORS TO BE HEARD (For those persons not on the agenda) XI. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 28, 1982 SUBJECT: AGENDA INFORMATION After approval of the May 18 regular City Council minutes, special City Council minutes of meetings held on April 15 and 28 and the June 1, 1982 City Council agenda, the following items are in order for consideration: DAKOTA COUNTY ASSESSOR'S OFFICE - ABATEMENTS A representative of the Dakota County Assessor's Office will be present to review five (5) parcels of real estate that are recom- mended for tax abatements. The five (5) parcels are described on the attached sheet found on page .Z. and maps further descri- bing the locations of the parcels wit in the community are found on pages 3 through 7 ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny the recommendation of the Dakota County Assessor's Office to approve five (5) tax abatements. ABATEMENTS-- April 21, 1982 1 Real Estate: Approved Olga W. Labey #10-00400-013-05 Upon reviewing the property it was found that the Eagan, City of buildings and a portion of the land had been pur- chased by the State. Therefore, the remaining land will be classified as vacant land. A re= duction in assessed value and estimated market value is requested. The assessed value should be reduced from $8,034 to $2000. Lawrence Groven #10-01800-020-79 Upon reviewing the property it was found that the Eagan, City of lot had been listed as 107.37 ft, when in fact it was only 97.37 ft. The assessed value for 1979 should be reduced from $7,731 to $7,629. The 1980 assessed value should be reduced from $7,784 to $7,652. The 1981 assessed value should be reduced from $8,982 to $8,850. Peter Rinehart Upon reviewing the property it was found that the #10-84601-100-07 property had been incorrectly assessed for having Eagan, City of a new addition which it in fact never had. There- fore the assessed value should be reduced from $12,002 to $10,825. James R. Driscoll Upon reviewing the property it was found that the #10-44300-142-02 structure had been over -valued. Therefore, a Eagan, City of reduction in value is requested. The assessed. value should be reduced from $22,162 to $20,762. Olaf E. Waldeland #10-01900-020-07 Upon reviewing the property it was found that the building had been over -valued. Therefore, a Eagan, City of reduction in value is requested. The assessed value should be reduced from $82,860 to $75,352. /V Orfn arQ- �A• of w.rw u.0 DEPARTMENT OF TRANSPORTATION RIGHT OF WAY T NO. 19-32 r—y9y , _OLGA W. LABEY74'#'10- 00400-01,4-D5,��,�s 0012-A tigW. ew.v. il-fN ..., fz Le i/crss / .5PUR� INC. Yee to r T ,[ o r �• �eEr IS Ac / 600-Oi I e:f\ 3 .. . Gs Ac. - � B/uwf Wn+. GovT � " .Cor e60-02 IS Ac / 600-Oi I e:f\ 3 .. . Gs Ac. J. A wU,/w•r 1W/irfn ' y 0— tt eye •Jr�/iIA^ Ore -o e /,�/ MILAM J KAlAf4 Jeh^ s� Ate. eia•ol ee! Ac 3 ... . )3l Aerff * eye-ol L•AW RGNG6 T ;O]rEq y w:fs • B/uwf Wn+. e60-02 7 a3' , n elo-el Gvvr der .$-, ... J. A wU,/w•r 1W/irfn ' y 0— tt eye •Jr�/iIA^ Ore -o e /,�/ MILAM J KAlAf4 Jeh^ s� Ate. eia•ol ee! Ac 3 ... . )3l Aerff * eye-ol L•AW RGNG6 T ;O]rEq y w:fs 0bNel"amnly® awe. ® 9� s '°II•°� ���- � "f3� of as ,' `• % e .14 q 1y1 Di Z'DI L \Q /� • � • ••• •' I�� Y /( �� YI� ..• d•j of /•do ••fit P * obi Q ` 9A / `r PNS EDIkRVAL 'h L 2ND ; •• '�' s1►DDITIDN P `. Q �P� / , • eo • O a`/�S tyz• •`°a pe �'�4• oo� .B• is tnl ,o,'a a.• '••`t� +: / rooenewm,l dr,YCn = CUo y � i/ \ \ . Pao `` ,� 13 °,., �;� �.��.• I L otc'° 6c g' ?o fur, .7 OWN co � _ L 1. ,• �,.°' �, Vr ORS to'°�°��•, i ��. V p�00- ' VP Y. 4.1- i O \h jJ O • y�T 1 d� •i esti• e gww[wur oil.0 1 l v � •< O f0 SA• i! H_Hl,eIOLO • YIC T041A M[LMIMagw �} I •• _1 Oq .f PI. f • o+ D G. p: C4M AIY4 /b 3z AL.I i IDCR coM�gnT ,z2 qc 031 - 10 Y. 41 4 GerrLerS DID- 76 Tho o,- 4 rs 61 0 14 f 06 ple 78 K~e s 0 N Lest or 5pa Ot d -S r000. At, a".71 LAWRENCE GROVEN *10-01800-020-79 4 rs CIO RM` H L..'.N S.E. I/4 SEC• 25, ■ . ` • ' CJY+n StI.Il"n ]an0i• cOYF i., INF SViEn BFN, 191• __.•-i —. — OUTLOT R ,rj '•�9.17s:_I— —� ar tj 1 '1 ?OND .l> ' > .•:'.:. �.� a +1 i % F 3 ° J I 1 '.••\-s%mss 7.\;� d F '� �-_\ Y r d •. .. ..1�•�I -y • p0 4 e ;� • r POND i NII; _ .. � • yl 11 s �f„i� �b��. f+' a d .... j �\0 •~ DRIVE--�yTLAY- +�1•pFb e .N�C9:'N. r I///��� .r ✓7 • 'r:: s;•'• V: 1 . �` W Vii:. ,..• ^ i; , .•• .i POryo \tea `c tihti •. ni Y: �� r. 6 •% - .(zDR(SCO � s —1 1O_4436 -14Z Q?ND1 ir .` INORTH GR 'ENLE4F^� 'si .�•+• •�+ .�. v —r/ , VM. P • lir�2`"- ••Rai ... ;o 'NGCN '1w•• 'x',�--rni--r- o� c- s05 x� / tin.. PeND 1��� �NO d� _ � •/ / Wi _ •,�_'-per 'B (SS-a ov: M<� wt •CLIFF-_....'7:.:.- ,-�,_N NOx ]21 I - _..... _._ _. I. _ .2 �•YlUTLOI`— p.^h ••. RO<p �- '1 • 4S. G. N. �— _ _ 0 0 S, E. 1/4 SEC. 29, T279 R 2 3 BERNARD " CARSON _IU�T1100V,101 . ..., I -MALLARD PARK THIRD ADDITION -7 2 _41 % _LAN_E_ 4 -A� % -n I Aa4.1. 11.1 1 1A. _J� 13 $7 0 o.!t DA_r 6TE ITION r WA LNUT zp� I p F, . . . . . . . . p FR___. DRIVE 7 ev, 7" 10 li4 Is" AVN TER zq. It. 10-84 :r ROAD ISTATE �yyA=0_HIGIlAy NO_32 . . . . 0 Agenda Information Memo May 28, 1982 Page Two FIRE DEPARTMENT 0 A. Fire Department -- There are no items to be considered for the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered for the Police Department at this time. PARKS DEPARTMENT C. Parks Department -- There are no items to be considered for the Park Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department: Item #1: Univac Well Field Test Drilling -- The City's Comprehen- sive ater SuppTy— and -Distribution Repoirt proposes that a total of eight wells be located on the Sperry Univac property north of Yankee Doodle Road and west of Pilot Knob Road. These wells are part of the well field that will eventually supply water to the central area (with or without a treatment plant) at our Yankee Doodle site on Coachman Road. These Sperry Univac wells will pro- vide approximately 12 MGD. or 26% of Eagan's ultimate water supply. To date, none of these wells has been constructed on Sperry Univac's property. However, the recently completed 1982 comprehensive report for water supply recommends that well #7 (See pageJ ) be con- structed in 1985 to meet the projected water demaor 1986. It is projected that wells #8 and #9 be constructed in 1987 and 1990, respectively. In discussing the City's water supply needs and the proposed future well site locations with Sperry Univac, they have expressed concern regarding our well field development and its potential effect that resulting vibrations created by the construction of these wells would have on the operation on both the existing and new facilities presently under construction. Univac's new semi conductor facility presently under construction in the northwest corner will be highly sensitive to ground vibrations. Sophisticated vibration dampening measures have been incorporated into the building design, including a sophisticated isolation slab in the most sensitive portion of the facility. This slab is scheduled to be floated on a series of rubber cushions in August of 1982. In spite of the vibration control system designed for the building, Univac is concerned about the unknown nature of the vibrations created from wells drilled by the cable tool method as proposed by the City of Eagan. As a result, they have requested that any deep wells constructed after their new facility is in operation in early 1983 utilize a rotary drilling method rather than the established cable tool drilling. Is 0 0 Agenda Information Memo May 28, 1982 Page Three Rotary drilling in the development of municipal wells is not com- monly used in Minnesota due to its inability to maintain a vertical alignment which subsequently creates unnecessary and excessive wear on the line shaft and its bearings. There are presently no well drillers in the area who have rotary drilling equipment large enough to construct a municipal well. Subsequently, equipment would have to be mobilized from other states to perform this work at an estimated additional cost of $15,000 per well as compared to our standard cable tool drilling method. The rotary drilling method has considerably less vibration associated with it in com- parison with the impact cable tool method. The cable tool drilling would be acceptable to Univac if adequate data could be provided indicating its vibrations would be less than their acceptable limit. Since Univac's new facility will not begin production until early 1983, adequate vibration data could be obtained by proceeding immediately with the construction of well #7 utilizing the cable tool method and monitoring ground vibrations at critical locations on L'nivac's property. This vibra- tion monitoring data would then be evaluated to determine if cable tool drilling could be utilized for future wells proposed for this site. If cable tool drilling is determined to be acceptable, then the remaining wells could be constructed when additional water supply is required by the growth and development of the' City. If cable tool drilling is not acceptable, an evaluation would have to be made pertaining to the feasibility of drilling future wells at the present time with the cable tool method before the 1983 plant opening vs. drilling the more undesirable rotary drilled wells at additional expense as the additional supply is required. If well #7 is not constructed and the resulting vibration data is not obtained by 1983, the City would forfeit their option to use cable tool drilling on the Univac property and would be forced to use the rotary drilling in all future wells on their property. The City would pay a minimum of an estimated additional $15,000 more per well for rotary drilling and would receive a lower quality end product. The estimated cost to construct the well shaft now for the 1985/86 required well #7 is $142,000. The consulting engineer, Bob Rosene, has done extensive research into this issue. And after reviewing the problem with experts in the field at the University of Minnesota, the U. S. Bureau of Mines and several private geotechnical firms, he has recommended that a Mr. David E. Fogulson, a consulting geophysicist, would be the most economical/best qualified individual to perform the required ground vibrations monitoring. This individual and his method of testing have been accepted by Univac in determining the effect of the vibrations generated by this well's development. 0 0 Agenda Information Memo May 28, 1982 Page Four The estimated cost of this vibration monitoring would be approxi- mately $5,000-$6,000. Subsequently, the total costs associated with the development of well #7 to determine its impact on l'nivac's facilities would be approximately $148,000. This well would then be developed with its related pump and well house during 1985 in accordance with our proposed comprehensive plan. Therefore, the Public Works Department is requesting authorization from the City Council to advertise for bids and construct Deep Well #7 and to monitor its vibration effects during the summer of 1982. If the test results indicate the City's well development would not have an impact on Univac's facilities, it could result in approximately $125,000 savings in 1982 dollars in the overall development of this well field. ACTION TO BE CONSIDERED ON THIS MATTER: To authorize staff to prepare plans and specifications and to advertise for bids for the development of well #7 and to contract with Mr. David E. Fogul- son to perform the vibration testing associated with its develop- ment. /O J I r I2" Ti Welling 12" 114 r Eleev..TJank o 7v OAKS RD. I 16 i� ¢ -- tV+ Np�OM 16° I � � 0 12 9 I �,. a � 77 .. CP -4 I �P O LETENDREo \ 20° IS CP 10� 19 z —T4r i M I old �F sr.a•ocl, 65 1 r J � O r0.. ep" 12" tiJ 12 J I I I I YANKEE IP 24 DOODLE to ROAD 16 ! 11 \ I \� Flo" 36..ry�T 2 \20 1I7/y II I y ` III6' 6 1 16 "p. W• a Ili - — -O Alternate Well ,0--16 O' 30° I16�� �� II I Alternate ; Well :II '� __ �8. o- I0' I Alternate Well -- 3p' 0 0 Agenda Information Memo May 28, 1982 Page Five Item #2: Consulting Engineering Services Contract -- The City o agan as retaine t e consu ting engineering services of Bones- troo, Rosene, Anderlik & Associates, Inc., to perform both design and contract management functions for the City of Eagan on a con- tract basis. The contract defining the scope of services and the relationship between the City and the consulting engineer was pre- pared and executed in May of 1968. With the present organizational structure of City. staff that evolved during the past several years, it has been determined by the City Administrator and Public Works Director that a new detailed contract be prepared that would more accurately define the areas of responsibilities of both the City and the consulting engineer in the performance of providing and administrating the consulting engineering services required on various City contracts. Subsequently, the City Administrator, Public Works Director and consulting engineer have had several meetings resulting in the preparation of a new, revised contract for engineering services. While the new contract is a complete revision from the original contract, there are five major areas that have been revised and/or added through this new contract as follows: 1. The new contract now provides and "errors and omissions" clause for the services rendered by the consulting engineer with the related requirement of liability insurance in the amount of $1,000,000. 2. It more accurately defines the scope of additional services as requested by the City to be paid for at an annually approved hourly rate schedule. It also more accurately defines the areas of responsibility and work to be performed by the consultant under the basic fee which is determined as a percentage of any contract awarded. 3. The new contract provides for utility construction staking to be paid for under the hourly rate schedule rather than as a part of the basic fee percentage schedule. 4. The contract increases the amount of the basic fee (from 70% to 80%) to be paid to the consultant at the time of the award of the contract. 5. The new contract establishes an arbitration procedure for resolving any disputes that may arise out of the implementa- tion of this contract. 12 Agenda Information Memo May 28, 1982 Page Six The new contract agreement also includes several other minor revi- sions to assist in the daily administration of the working relation- ship between the City and the consulting engineer. After extensive review by the City Administrator, Public Works Director and Bob Rosene, representing the consulting engineering firm, we have arrived at an acceptable agreement which is now being presented to the City Council for formal approval. If any member of the City Council would like to examine a copy of the proposed contract in detail, please contact the Director of Public Works at home over the weekend and he will provide a copy. ACTION TO BE CONSIDERED ON THIS MATTER: Approve the 1982 agreement for consulting engineering services between the City of Eagan and Bonestroo, Rosene, Anderlik & Associates, Inc., and to authorize the Mayor and City Clerk to execute said agreement. Item #3: Public Works Committee Report/RES Grading Permit -- At the May 18 City Council meeting, the Council approved the grading permit as submitted by RES Investment, Inc., for approximately 83 acres in the southwest corner of Blue Gentian Road and T.H. 149. Because of the involved discussion that night and the concerns expressed by Mr. Jim Imre, the City Council approved the grading permit but directed the Public Works Committee to review in detail the concerns expressed by Mr. Imre. Subsequently, on Tuesday, May 25, at 4:00 p.m., the Public Works Committee met at the offices of General Coatings, Inc., with representation by the City of Eagan, the applicant, General Coatings, Inc., and the construction con- tractor performing the work. After reviewing individually all the concerns listed by Mr. Imre pertaining to the grading opera- tions, the Public Works Committee determined that the grading permit as proposed and approved by Council action was in conformance with City requirements. However, it was determined that during the grading operations adjacent to Mr. Imre's north property line, specific care be taken to minimize the impact on several large well established oak trees and to insure that the drainage swale as proposed was adequate to eliminate any potential water problems to Mr. Imre's property. The Public Works Committee recommended that Mr. Imre and Mr. Robbins work together to try and resolve their differences as adjacent property owners pertaining to the visual impact that one property would have upon the other during and after the completion of grading operations. As a result of this discussion, the Public Works Committee felt that there should be no additional conditions placed on this permit other than those recommended by staff during the presentation of this application to the Council on May 18. Therefore, there is no formal action required by the Council resulting from this Public Works Committee meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the Public Works Committee's report regarding the RES grading permit. 13 Agenda Information Memo May 28, 1982 Page Seven .CONSENT ITEMS 0 There are a total of eleven (11) items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. EXCAVATION PERMIT - LEITNER A. Leitner Black Dirt & Distribution Permit Renewal -= At the January 19, 1982 City Council meeting, the application of Arnold Leitner to consider annual renewal of an excavation permit to allow a black dirt and distribution area on Meadowview Road was reviewed. After reviewing the permit, there was concern expressed by the City Council regarding potential erosion or siltation build up that may create a safety or health problem in and adjacent to the man made lake caused by the mining operation. Action by the City Council at that meeting was, "Wachter moved, Egan seconded the motion to approve the application with the condition that the staff review the operation after the spring thaw and determine whether there are any safety or health hazards as a result of the opera- tion. All voted yes." Building Inspector Peterson has reviewed the parcel defined as the Leitner black dirt distribution area which is zoned Light Industrial. The black dirt is obtained from excavations where there is a surplus of dirt. The dirt is then stockpiled and sold as topsoil for new lawn and yard work as re- quired. Chief Building Inspector Peterson met with Mr. Leitner on Tuesday, May 11, at the site, and his inspection did not reveal any signs of erosion or siltation that was contained on-site. Mr. Leitner informed Chief Inspector Peterson that the business only generates six to eight trips a day from the site. It is the opinion of our Chief Building Inspector that the operation meets the intent of Ordinance #8. Chief Inspector Peterson has provided a history of the mining operation at that site which is as follows: 1969: Business started as a black dirt storage and distribution center. No mining was performed. August 1, 1978: Mining permit under amended Ordinance #8 was granted. September 26, 1978: Building permit on unplatted property was granted by the Advisory Planning Commission. October 3, 1978: Building Permit approved by Eagan City Council for a 32' x 32' building for equipment storage. And then each year thereafter, the gravel permit or excavation permit was renewed annually by the City Council. i4 Agenda Information Memo May 28, 1982 Page Eight ACTION TO BE CONSIDERED ON THIS MATTER: To approve the staff review and continue the excavation permit for the Leitner black dirt and distribution operation. GAMBLING LICENSE - HOCKEY ASSN. B. Combination Gambling License/Eagan Hockey Boosters for July 4th Celebration -- An application for a combination gambling license was received from the Eagan Hockey Boosters' Club. The license is requested for the July 4th celebration and the date of the games would be July 2, 3 and 4. The hours that the games will be played are 10:00 a.m. until 12:00 p.m. There will be 251 prizes valued at a total of $500. Mr. Brian Running, residing at 1765 Montery Lane is the authorized officer of the organization and the gambling manager is Anthony R. Lancette, who resides at 1720 Crestridge Lane. Because the organization is non-profit and in existence to serve the youth in Eagan who want to play recreational hockey, the Hockey Boosters' Club is requesting that the City waive the license fee which amounts to $25 and the $10,000 bond requirement. The City Council did take action in 1980 to waive both the license fee and the bond requirement. There was not a formal request made in 1981. Apparently, the license fee was not waived at that time. ACTION TO BE CONSIDERED ON THIS MATTER: To approve gambling license and waive the fee and bond requirements for the Eagan Hockey Boosters, Inc. MECHANICAL MAINTENANCE AGREEMENT C. Mechanical Maintenance Agreement -- The City has traditionally contracted with a mechanical company to provide a maintenance agree- ment for heating, ventilating and air conditioning at the City Hall facility. Chief Building Inspector Peterson has secured pro- posals and is recommending that the low proposal submitted by Yale Mechanical to provide a heating, ventilating and air conditioning maintenance agreement be approved. ACTION TO BE CONSIDERED ON THIS MATTER: To approve a heating, ventilating and air conditioning maintenance agreement with Yale Mechanical. /.S Agenda Information Memo May 28, 1982 Page Nine CONTRACT 81-3 0 D. Contract 81-3, Change Order #1 (Burr Oak, et al, Utilities) -- Contract 81-3 incorporated Projects 318 (Yankee Square Shopping Center Storm Sewer), 319 (Burr Oak Pond Storm Sewer Outlet), and 327A (Killdeer Addition Utilities). Change Order #1 incorporates additions to all three projects as follows: Part A - Killdeer Addition, Project 327A -- After the award �Fifs project during i n personnel were on strike. Subsequently, the necessary permit to work within trunk highway right-of-way could not be obtained, creating a delay in the installation of utilities for the Killdeer Addition. These delays required the contractor to abandon the work and to remobilize at a later date, resulting in an addition of $500. 2. Part B - Yankee Square Sh000ine Center Storm Sewer. Proiect J1U -- LLL ULUCL LU 1Ub La11 LLLC .JLUL111 bUWUL LUk4ULLUU LU ll6llUlu t e run off from Yankee Square Shopping Center parking lot, it was necessary to install additional storm sewer catch basins and leads. During the construction of this work, Yankee Doodle Road was being upgraded by the county, thereby requiring the installation of an additional man hole and a longer storm sewer lateral to tie into the new roadway width. This resulted in an $1,998.95. Part C - Burr Oak Pond Outlet, Project 318 -- Due to a change in elevation through a portion or trio private property, the force main for this storm sewer outlet had to be lowered to a deeper depth. Subsequently, this resulted in an addi- tional cost of $705. These three revisions result in a change order addition of $3,203.95 to Contract 81-3 as awarded to Parrott Construction Company. ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order #1 to Contract 81-3 in the amount of an additional $3,203.95. /6 0 0 Agenda Information Memo May 28, 1982 Page Ten CONTRACT 81-15 E. Contract 81-15, Change Order #1 (Brown's Pond Outlet) -- During the installation of the force main outlet from the pond adjacent to the Beacon Hill Addition and John Brown's property, the discharge created drainage problems for the Richard Scherer property. After review of Mr. Scherer's complaint by the Public Works Committee, it is recommended that the City redirect the flow from this lift station force main outlet. Subsequently, this work involved the addition of approximately 150 feet of force main along the south side of Cliff Road to the west resulting in an addition of $1,900 to the original contract. ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order #1 to Contract 81-15 in the amount of an additional $1,900. WEDGEWOOD STREETS & UTILITIES F. Wedgewood 1st Addition, Final Acceptance, Streets & Utilities -- The City has received a request for f.inal acceptance of the streets and utilities installed in Wedgewood 1st Addition under a private contract by Dunn & Curry Real Estate Management, Inc., as managed by Mr. Rod Hardy of the Sienna Corporation through the consulting engineering firm of James R. Hill; Inc. Construction inspection and observation was performed by representatives of the City of Eagan and final inspections and testings were performed by City authorized personnel. Results of these inspections and tests indicate that streets and utilities were installed in con- formance with City approved plans and specifications. Therefore, the staff is recommending formal acceptance for perpetual main- tenance of this subdivision. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the installation of streets and utilities in the Wedgewood 1st Addition and accept for perpetual maintenance. SUMMER PLAYGROUND PERSONNEL G. Summer Playground Personnel -- Attached on page If is a list of people suggested for employment on the Eagan playgrounds for the 1982 summer. The salary range is $3.75 --$4.75 per hour depending on experience. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the summer playground personnel as recommended by the Director of Parks & Recreation. 17 • • May 21, 1982 DEMO TO: KEN VRAA, DIRECTOR OF PARKS DOROTHY PETERSON, RECREATION PROGRAMMER FROM: LORI HATFIELD, PROGRAM AIDE RE: SUMMER PLAYGROUND PERSONNEL The following is a list of people suggested for employment on the Eagan playgrounds for the 1982 summer: 1. Returning from last year: 2. New Personnel Dorothy Aho Jo Ellen Fredlund Kristi Edlund Thereasa Gluek Kathleen Fletcher Mark Kieper Nancy Fowler Chris Miller Lisa Gilsdorf Renee Neveau Nancy Holford Shelly Olson Craig Johnson Tammy Peare Linda Kompelien Karen Peterson Kristin Lacey Sherri Wessel Roberta Larson Janet O'Brien Kathleen Ryan Diane Schultz Charalyn Wolf E 0 0 Agenda Information Memo May 28, 1982 Page Eleven PROJECT 357 H. Receive Feasibility Report/Order Public Hearing (Cinnamon Ridge 3rd Addition) -- On May 4, 1982, the City Council received a peti- tion from Zachman Homes requesting the preparation of a feasibility report for the installation of streets and utilities in the Cinnamon Ridge Third Addition. This report has now been completed and is being presented to the Council for their review with the intentions of holding the public hearing on July 6, 1982. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the feasibility report for Project 357 (Cinnamon Ridge Third Addition) and order the public hearing to be held on July 6, 1982. STREET VACATION - DENMARK AVE. I. Street Vacation, Receive Petition/Order Public Hearing (Denmark Avenue) -- The City has received a petition from the two affected property owners requesting that the excessive right-of-way for Denmark Avenue be vacated so that it can be incorporated into their legal description of their adjacent lots. This excessive right- of-way resulted from the realignment of the Denmark Avenue with the intersection of Wescott Road as referenced on page 20 With both Denmark Avenue and Wescott Road being constructer to its ultimate design section, the staff does not have any objections to this petition. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the petition for the vacation of a portion of Denmark Avenue and schedule the public hearing to be set on July 6, 1982. 17 d I N.85'58E. .N 8, 65.51 R7. w„ �Fagl .N •,\ " Own 10 S sNm O ° ,7`75 p0 J p v O 9 C °dD•. '3 5 56" ss� si9 o() A., c .6, 660 N 70 � Q9r. •� `'o 14 $ 33 %A%NHbz .1:76°SE' �/ OJ• 2 60 56 0 =ro 60 "' °- 85 0000,(` ' ' 3 N� rr,�'OV tA ^RK 10133 DENM 1 `9p 7135 Z 25 0 :0 1 30 D 24 ° f 23 " °o M f to e W 6 N \19 g O m oliN 23.16 9139 214.55, 1 o l c N.84°00 E. _ el PlL 3021 30 m I o, 22 CD 6�so° I ��-z5i m9a. ° N j O N. 840 00 E. m 7 0 04 O M 0mo O m 72f'I 31416 d 21�_ 301 �a N. 93'44 E. 336.70 181.57 1 4 1 M 1° M z 7I� ° 5 / 7 ZI oy�q 3 4`s0° ap6 p - le, 2830. O l _ ay -5p0 00 9 p •r 4 Z r 65 r'2.g5 R-60 yILI 135 35 'a° 0 6.92 z as 3 \0 0 �j N O 2¢ a O. 66.42 Or \ o, 0. 113 68 9QQl\po 4160 50 Al E' O /90 rao \ �aet 1 'y N `J j l`y 6Ao i08\ I ra N �( ar w NO B3 �n OO .am N.W xV \ ooc v O - I w o� `. OQ GJxT x'� o� \ Z � f Ao.5p \ 0- �1. .Ai- IA 3551 M (0 I E' N. 89042'25" E - 6A° gp _ -t° .o m -2'oi of , mm N.89042'25" E. \-/745.78 -- -- - - 334.88 N 11'5' SS ail- $ ��- -�o Om 0 '6' 0\0 ', 209.36 - - - -- 1 Ie Iq 144. 0(/T• rrr 17726 11)41 '6GQST' X404 11.29. 4 25E._4 26.98 ACREAGE S.W. 1/4 N W S. W N.E. I S. E. 3990 3994 3988 39.91 10 0 0 Agenda Information Memo May 28, 1982 Page Twelve CONTRACT 81-13 J. Contract 81-13, Change Order #2 (Park Cliff Storm Sewer) -- The City has received a petition from Mr. Richard Winkler, developer of the Park Cliff Addition, requesting the City to construct addi- tional storm sewer facilities to eliminate the erosion problems that are being experienced in the first addition. The City is presently preparing a feasibility report for Project 359 to accommo- date this additional storm sewer construction which is being re- quested to be assessed. However, because this work needs to be performed as soon as possible to prevent damage to the existing storm sewer system and street surfacing, Mr. Winkler signed a waiver of hearing and requested that this work be performed immediately. Subsequently, the City has prepared a change order to Contract 81-13 to have Don Erickson Construction Company perform this work at an estimated cost of $10,410. ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order #2 to Contract 81-13 (Park Cliff Storm Sewer Extension) in the amount of $10,410. RES GRADING PERMIT K. Approve Agreement/Authorize Execution (RES Grading Permit) -- As a condition of issuing the grading permit for the RES Invest- ment Company on May 18, it was required that an agreement be entered into with the City of Eagan by representatives of the property owners and the construction contractor agreeing to dedicating a ponding easement as required by the City when requested by the City. This agreement has been prepared by the City Attorney's office and executed by all appropriate parties and is now being presented to the Council for formal ratification. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the RES grading permit agreement and to authorize the Mayor and City Clerk to execute said agreement. 2.I 0 0 Agenda Information Memo May 28, 1982 Page Thirteen P,C'BL!I;C HEARQNGSI. REASSESSMENT HEARING - PROJECT 274 A. Project #274, Reassessment Hearing, Silver Bell Road (Streets & Storm Sewer -- On May 18, 1982, it was anticipated that a reas- sessment hearing would have to be held to comply with the assessment appeal filed by Mr. Lester Spencer. However, the staff was success- ful in negotiating a settlement whereby Mr. Spencer has since for- mally withdrawn his appeal of the assessments associated with Pro- ject #274. Therefore, there is no need to continue any further with the proposed reassessment hearing that was originally necessi- tated by the assessment appeal. ACTION TO BE CONSIDERED ON THIS MATTER: To close the public hearing and cancel the reassessment hearing to Mr. Lester Spencer under Project #274. 2Z 0 Agenda Information Memo May 28, 1982 Page Fourteen 11 OLD >BUSINES'S. APRC APPOINTMENT L A. Appointment of Advisory Park & Recreation Committee Member -- An opening does exist on the Advisory Parks & Recreation Com- mittee due to the resignation of Steve Johnson. Mr. Johnson's term is to expire December 31, 1982, and, therefore, a replacement for his unexpired term would be for a period of seven (7) months. The City Administrator advertised the opening in the Eagan Chronicle, Dakota County Tribune and City Newsletter. There are five (5) applications which have been received. Copies are enclosed on pages a+ through a$ for your review. Normally, the City Council does not interview applicants when considering a replacement for an unexpired term. The City Administrator has sent a letter to each of the applicants advising them that action is to be con- sidered by the City Council at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS MATTER: To appoint a resident of the community to serve the unexpired term for a period of seven (7) months on the Advisory Parks & Recreation Committee. 01 1844 Taconite Trail Eagan, MN 55122 May 17, 1982 City Administrator Tom Hedges 3795 Pilot Knob Road Eagan, MN 55122 Dear Tom: I understand that an opening has occurred on the Advisory Park and Recreation Committee, and am applying for that position. I've been back in Eagan less than two weeks, and didn't anticipate a chance to return to the committee this soon, but I'm happy the opportunity has arisen. I served on the Advisory Park and Recreation Committee for 4j years before resigning last July because of a temporary move to New York State. The last 1* years of that time I was vice -chair and also chairman of the trails sub -committee. I would like to use the knowledge and experience I gained to again serve Eagan. I am particularly excited about working on the Comprehensive Plan for the pa rks. My greatest interest has always been in the development of the parks and trails. I would like to see a plan made for optimum usage of the park system for all recreational needs and by people of all ages. I would also like to work on better access and signage to increase citizen awareness and use of our parks. Please include my name among those presented to the Mayor and Council for their consideration on June 1. Sincerely, Jean Lek en 9-y' WI • REALTY COMPANY SHAMROCK PLAZA 297 SOUTH McKNIGHT ROAD • ST. PAUL, MINNESOTA 55119 May 21, 1982 Mr. Tom Hedges 3795 Pilot Knob Road Eagan, Minnesota 55122 Dear Tom: I am writing in regards to the vacancy on the Eagan Advisory Park and Recreation Committee. I reside in Eagan, and I am very interested in serving on the Committee. I have lived in Eagan for one year and I am planning to stay. My husband Jim and I have two school aged children and we're very interested in continuing a good park and recreation system in this community. Please be aware that my husband is Jim Tilsen of Tilsen Homes, however, I do not feel there will be any conflict of interest. I work part-time for Cardinal Realty Company on the east side of St. Paul. If you need any further information, please contact me. Thank you for your consideration. Since ely yours, ) Deanna Wiener Tilsen DWT/ab BU/LD BUY SELL PHONE: 739-8033 TRADE • Mr. Thomas Hedges Eagan City Administrator Eagan City Hall 3795 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Hedges: • _ i 1�!i �i� a .., .... May 20, 1982 Please accept this letter as my application for possible appointment to the Eagan Advisory Park and Recreation Committee. I, my wife, Theresa, and sons, Matthew, age 5 and Michael, 5 months, have lived at 4365 Medary Ave. in Eagan for the past six years. Born and raised on a farm in western Minnesota, I have always enjoyed working outdoors. I was fortunate to have the opportunity to enjoy the many parks that our farming community had developed. They played an important role in my life as I was growing up. I still place a high importance for establishing and maintaining an excellent park system. That is why we purchased a house where we are currently residing. The River Hills Park East park provides my family, plus many other children and adults the opportunity to recreate, learn and grow collectively together. Having had the opportunity to utilize good park facilities in the past, com— bined with the opportunity which I and my family currently experience, I know how important it is to maintain and provide for good quality parks in the future. I would like to be a part of the team that will be responsible for providing families with the opportunity to enjoy and recreate together. Thank you for providing the opportunity for me to apply for this position. I will be looking forward to hearing from you. WRS/ehp 26 Sincerely, William R. Streff 0 Mr. Tom Hedges City Administrator 3795 Pilot Knob Road Eagan, Mn. 55122 Dear Mr. Hedges, 4434 Oak Chase Road Eagan, Mn. 55123 May 26, 1982 Through your article in the Eagan News I have learned that you have a vacancy on the City's Advisory Park & Recreation Com mittee. I wish to apply for the position. I have been a resident of this area since 1962. I operate a typing business in my home and am also part owner/operator of Epic Tours, a Minneapolis based tour company. I reside with my family at 4434 Oak Chase Road in Eagan. All members of my family are sports active people. I have three children; one at Rosemount Senior High, one at Rosemount Middle School and one at Northview Elementary School. I am familiar with the sports and recreational activities that are offered through the school systems and park committees in this area. I am aware of the considerable amount of growth that the City of Eagan is now experiencing and understand that we need to continue to provide park and recreational areas for the residents of this city. I believe that my knowledge of the Eagan area, my experience with sports activities and my continued interest in park development qualifies me for an appointment to this committee. I will be happy to supply any further information that may be necessary. My telephone number is 452-5119. llo Sincerel y, Linda Ot Bri en a7 • orge H. Kubik �j 53 Pineridge Drive Eagan, Minnesota 55121 City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Dear Sir: The May 1982 issue of the OEagan News" announced a vacancy on the City's Advisory Park & Recreation Committee. I wish to be considered for the position. As a resident of Eagan, I am very interested in the acquisition and development of park and recreation lands for our community. A coordinated effort in this area will ensure that the residents of Eagan and the surrounding communities will continue to enjoy the benefits of planned park and recreation programs. My experience and education are directly applicable in meeting the requirements for this position. Experience: 1. U.S. Fish and Wildlife Service - 13 years 2. U.S. Civil Service Commission - 2 years 3. U.S. Department of Justice - 1 year My experience has .included. 1. The periodic administrative review of the U.S. Fish and Wildlife Service Realty activities and the multiple -use National Wildlife Refuges. (The Realty program directs the acquisition of lands through purchase or easement.) 2. Land use planning for public lands. (For several years, I was Chairman of the Computerized Inventory and Analysis activity on behalf of the Upper Miss- issippi River Basin Commission. We developed and evaluated a series of master planning approaches for multiple -use activities on the Upper D'd.ssissippi River Basin. The results of this project were published, underwent public hearings, and were incorporated into a multiple use master planning bill which is now before the U.S. Congress.) 3. Numerous years as Regional Training Officer and as Project Officer for environmental studies. I have been directly involved with the representatives of a variety of regulatory, natural resource, and development agencies. Numerous private interest groups and concerned citizens have been involved in the projects which I have directed. Education. 1. BA - College of.St. Thomas;.St. Paul, Minnesota (1966). Major work included Law, Political Science, and Economics. 2. Graduate Courses - University of Minnesota; Minneapolis, Minnesota. Major work included Ecology, Education, and Business Administration. The wise acquisition and use of Eagan park land is of concern to me and to many residents of Eagan. Your acceptance and review of this application is appreciated. If I can provide further information please contact me. Sincerely, c7l_, - /(. IZ-e-Z oZ$ May 25,1982 0 Agenda Information Memo May 28, 1982 Page Fifteen 0 ANNUAL FINANCIAL REPORT B. Presentation of 1981 Financial Statement -- The 1981 Annual Financial Report is a deviation from previous audit reports in that much of the coordination and preparation was performed by the Finance Department under the supervision, guidance and author- ship of our Director of Finance, Gene VanOverbeke. The City Ad- ministrator is extremely pleased with the progress that has been made in the Finance Department to tighten the accounting operations and more specifically the fact that the City compiles much of the financial data that is audited by the firm of Wilkerson, Guthman and Johnson. In the past, prior to the City's hiring of a Director of Finance, the City would provide for the accounting operations during each calendar year. Each year, the auditing firm of Wilker- son, Guthman and Johnson was required to provide not only an audit of accounting activities that were transacted during the calendar year but in many cases required to reconstruct many of those accounting functions as well as prepare a financial statement for the year's transactions and then perform an audit report on the financial statement. It was the objective of the City Administrator in the hiring of a director of finance that accounting activities would be tightened so as not to require any reconstruction by the auditors and further that a financial report would be perpared that would become a statement of accounting activities that are audited by the outside auditing firm. Finance Director VanOverbeke has performed a very high level of accounting activities and functions during the past two years. As a result of his spending a great deal of time in changing the accounting system from cash basis accounting to an accrual basis accounting, transfering all the City's activities from the business machine to the LOGIS opera- tion and the establishment and monitoring of tight financial con- trols, the yearly accounting activities have been tightened to a very desirable level. The financial report prepared by the Director of Finance is the first financial report that has ever been prepared for the City of Eagan by inhouse staff. The Director of Finance prepared a financial report of all activity functions which was audited by the firm of Wilkerson, Guthman and Johnson. The financial report and the auditing performed by Wilkerson, Guth- man and Johnson were combined into a document entitled "Annual Financial Report" and, more specifically, "Annual Audited Financial Report of the City Council for the Year Ended December 31, 1981". Copies of these documents are enclosed for your review. The City is attempting to provide a more uniform document for all budgets, annual reports, audits, and so forth, and this audit report is now in comformance with that procedure. It is strongly recommended that the City Council read the introductory section and certainly review all funds as time permits. The Director of Finance and City Administrator will answer any questions that the City Council may have at the meeting on Tuesday. A general purpose financial a.9 0 0 Agenda Information Memo May 28, 1982 Page Sixteen statement document was also prepared which is a brief summary of the financial activities for 1981. This document can be used for government departments, corporations or persons who do not need all the financial detail but would like a copy of a financial state- ment for the City of Eagan. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the general purpose financial statement for 1981. DEBT SERVICE FUNDS & ASSET TRANSFER C. Closing Debt Service Bond Funds and Asset Transfer -- The Director of Finance is recommending that certain assets be trans- ferred from the 1968 Town Hall Bond Fund to certain other debt service bond funds as stated in the attached memorandum. Also request is made to trade assets between the Major Street Fund and Consolidated Debt Service Bond Fund which is addressed in the memo- randum. Please refer to the memorandum entitled, "Closing Debt Service Bond Funds and Asset Transfer," prepared by Finance Director VanOverbeke and found on page -31 . ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the closing of debt service bond funds and asset transfer. 30 0 0 MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR VAN OVERBEKE DATE: MAY 19, 1982 SUBJECT: CLOSING DEBT SERVICE BOND FUNDS & ASSET TRANSFER SDI would like authorization from the City Council to close the following Debt Service Bond Funds with balances as listed: Fund 1968 Town Hall 1974 Equipment Certificates 1975 Equipment Certificates 1976 Equipment Certificates Balances at April 30,1982 Cash Total Assets $ 3,702.69 $ 3,940.94 34,548.37 35,092.04 20,470.27 20,882.28 13,911.27 14,592.18 State law provides "that any surplus remaining in the debt service fund when the obligations and interest thereon are paid, may be appropriated to any other general purpose by the municipality." It is my recommendation that all of the 1968 Town Hall assets be transferred to the 1972 Park and Fire Debt Service Bond Fund which is the next general obligation debt service bond fund. I would also recommend that $10,912.09 of the cash from the Equipment Certificates be tranferred to the 1981-2 Equipment Certificate Capital Projects Fund to eliminate the deficit in that fund. 1 would then recommend that the remaining assets be transferred to the 1977 Equipment Certificates Debt Service Bond Fund. The bonds in this fund will be retired during 1982 and 1 would also like authorization to transfer all remaining assets of this fund to the 1981-1 Equipment Certi- ficate Debt Service Bond Fund at that time. These assets would then be used to reduce or eliminate a future debt service levy in that particular fund. 1 would also like authorization from the City Council to trade assets between the Major Street Fund and the Consolidated Debt Service Bond Fund (CDSBF). The Major Street Fund at April 30, 1982 includes an asset of $438,186.30 in special -assessment receivables. I would like to trade this to the CDSBF for cash. Since the collection of these special assessment receivables is spread out. over a period of years, they cannot be used to finance current construction obligations of the Major Street Fund. Additionally, there are no bonds to which these assessments are pledged. The CDSBF has cash on hand of $7,247,083.90 at April 30, 1982, no problem meeting current cash obligations and is in existence to collect special assessments. There would be some loss of interest earnings in the CDSBF offset at least to a certain degree by a positive cash position in the Major Street Fund. 1 will be happy to provide any additional information required either by yourself or the City Council either now or at the time of presentation of the December 31, 1981 Annual Financial Report. irectorFinance 31 0 Agenda Information Memo May 28, 1982 Page Seventeen 0 GRESSER IRB FINANCING EXTENSION A. Gresser, Inc., IRB Financing Request for Time Extension -- Industrial revenue financing was approved on May 20, 1981 for a project that was approved by the Planning Commission and City Coun- cil to be located on Lot 11, Block 1, Sibley Terminal Industrial Park. This industrial revenue financing will expire August 19, 1982. Due to economic conditions that have delayed construction, Gresser, Inc., is requesting a 12 month extension on the tax exempt mortgage financing until August, 1983. Enclosed on page 3 3 is a copy of a letter from Mike Greeser requesting the time extension. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the request for time extension for IRB financing for Gresser, Inc. 3� SENECA RUAD • EAGAN, MINNESOTA 55122 • PHONE 454-5976 Building Construction Mr. Tom L. Hedges City Administrator City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Re: Tax Exempt Mortgage Financing Gresser Inc. Project Lot 11, Block 1, Sibley Terminal Industrial Park, referred to as 1771 Yankee Doodle Rd. Dear Mr. Hedges, Our approval on subject development will expire August 19, 1982. Due to economic conditions, generally, we have delayed construction until now. Ile would like to be granted a 12 month extension on the tax-exempt mortgage financing of the project, and would appreciate your arranging for proper presentation of our request to City Council. We do expect to Commence Construction by this late summer, and thank you for handling this matter for us. Yours very Truly IGresser IncC. Gresser President 33 Agenda Information Memo May 28, 1982 Page Eighteen AMUSEMENT DEVICE LICENSE - DURNING'S RESTAURANT B. Durning's Restaurant for Amusement Device License -- An applica- tion for amusement device license has been received from Jim Dur- ning's Restaurant and Lounge located at 4625 Nicols Road. The application is to allow for three (3) amusement devices which are the cocktail table type amusement devices that are commonly located in bar and lounge facilities. These units are not the upright units that are normally located in an arcade or game room. The license application is in order for consideration. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the amusement device license for Jim Durning at Durning's Restaurant and Lounge. IRB PUBLIC HEARING FOR FEDERAL LAND CO. C. Request for IRB Public Hearings, Federal Land Company/Office Buildings -- An application has been received from Federal Land Company requesting that a public hearing be set to consider an application for industrial revenue financing in the amount of $1,537,000 for two (2) office buildings that complete the PD agree- ment with the City of Eagan as to the office space located in the Bicentennial Additions. The total construction cost is $1,837,000 which includes a $300,000 land equity. The bonds are intended to be sold to a sophisticated private investor. The public hearing is requested for the July 6, 1982 City Council meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny a public hearing to consider industrial revenue financing at the July 6, 1982 City Council meeting. 3 �F 0 0 Agenda Information Memo May 28, 1982 Page Nineteen CABLE TELEVISION COMMISSION UPDATE A. Cable Television Commission Update -- City Councilmember Jim Smith, the City Council's representative on the joint cable commis- sion, will provide an update regarding the meeting held at the City of Burnsville on May 27, 1982. As background information, the City Administrator has included copies of recent minutes of the joint commission to provide a continuing update of the action that is under consideration by the joint commission. Copies of these minutes and additional support data reviewed by the joint commission are enclosed on pages�6 through A-3 for your infor- mation. There is no action requir—e on this item. 35 0 0 MEMORANDUM TO: Burnsville/Eagan Cable Comnission Directors FROM: Thomas D. CreightaiW T77///Te_--� DATE: May 26, 1982 RE: Upcoming meeting Please excuse the delay in notification of the meeting to be held in the Burnsville City Hall at 7:00 p.m., Thursday, May 27, 1982. You already have a copy of the policy decisions which will be discussed at the meeting regarding the Request for Proposals. Please also find enclosed a policy decisions regarding the initial service area which have been pre- pared by Anita Benda and Ralph Campbell. Also please find enclosed the amended minute's of the April 22, 1982, meeting and the draft minutes from the May 13, 1982, meeting. 36 DRAFT BURNSVILLE/EACm CABLE COH.V IICATIONS CXHISSION Thursday, May 13, 1982 Eagan City Hall 7:00 p.m. I. Roll Call. Present: Jim Smith, Eagan Ron Vorzcek, Eagan Lloyd Krob, Eagan Jim Renneke, Burnsville Barry Tilley, Eagan Jim Glish, Burnsville Cubby Johnson, Burnsville Richard Hertz, Eagan Legal Consultant: Thomas D. Creighton II. Minutes. The Minutes of Thursday, April 22, 1982, were approved as amended. The general format of the Minutes was approved with the requirement that the minutes be prepared in the order in which events happened at the meeting. , III. Old Business. Motion 5.13.1. Adopted. The By -Laws were adopted with the amendment to Article VI. to add as an officer the Assistant Secretary -Treasurer. Motion 5.13.2. Adopted. Local Ownership Restrictions - The Commission will not accept proposals from cable communications companies who have structured their local investment schemes on the model of the so-called "Rent -A -Citizen" struc- ture. It is the intent of the Commission not to discourage the subsequent offering of ownership in a cable eanpany to the general public of the two cities after the franchising process is completed. However, the Cormission will not accept proposals from cable eanpanies who have local owners whose percentage of ownership does not equal the actual equity contributed by said local owner. Additionally, the Commission will not accept proposals from companies whose stock is owned by selected local owners when said stock or partnership arrange- ts were � t open to the general public in a well publicized opportunity for ownership participation in said company by the general public in the two member cities. 37 IV. Other Business Conducted. The Commission then recognized Ralph Campbell who is aiding the Commission in the development of the demographic material. Mr. Campbell pre- sented maps with a hypothetical initial service area representing minimum stan- dard of forty (40) hones per street mile. The Commission discussed the goal of serving the most people possible in the initial service area. Mr. Campbell was instructed to prepare general policy discussion items for the initial service area and to work with the initial service area maps to average the densities to serve the most dwelling units with a forty (40) hone per street mile general criteria. V. Adjournment. The meeting was adjourned until Thursday, May 27, 1982, at 7:00 p.m. in the Burnsville City Hall. M MINUYSS BURNSVILLE/EACAN CABLE COMIIIBIICATIONS CU44MSION Thursday, April 22, 1982 Burnsville City Hall 7:00 p.m. I. Roll Call. Present: Paul Wood, Burnsville Jim Smith, Eagan Gerald Clancy, Burnsville Lloyd Krob, Eagan Jim Renneke, Burnsville Barry Tilley, Eagan Jim Glish, Burnsville Robert D. Johnson, Burnsville Richard Bertz, Eagan Ex -officio members: Tan Hedges, Eagan Jim Spore, Burnsville Legal Consultant: Thomas D. Creighton Motion 4.22.1. Adopted. The discussion of the Proposed By -Laws shall be tabled until the meeting of May 13, 1982. Motion 4.22.2. Adopted. The Comnission retains as its consultant Thomas D. Creighton of Stern, Levine & Schwartz, P.A., to serve at the Comnission's pleasure for a fee of $60.00 per hour plus disbursements and expenses. Mr. Creighton's services will be billed monthly and said bills for services rendered shall be itemized with the total amount due to be billed one-half to the City of Burnsville and one-half to the City of Eagan. Motion 4.22.3. Adopted. The Commission approves the lobbyists registration policy and authorizes it to be sent to its member city councils for their con- sideration with the recommendation of the Commission that said lobbyist registration policy be adopted by each city as their own policy. Motion 4.22.4. Adopted. The Commission accepts the recommendation of Thomas Creighton to retain Anita Benda and Ralph Campbell for the sole purpose of deve- loping demographic material for the Commission's study of the initial service area. 39 M Motion 4.22.5. The Commission will attempt to meet two times a month on the second and forth Thursdays of May and June. The Commission will then evaluate the July schedule in its first meeting in June to schedule its July meetings. II. Other business conducted. A. The Commission discussed local ownership restrictions and tabled formal action until the May 13, 1982, meeting. B. The Commission discussed with Mr. Barry Meyer, of the Prior Lake (citizens) Advisory Committee, the feasability of Prior Lake and possibly Savage par- ticipating in the Burnsville/Eagan joint powers commission. It was the general conssenses of the Commission that at this time membership shall remain only with representatives from Burnsville and Eagan. However, the Commission extended the invitation to representatives of Prior Lake and of Savage to attend all of the meetings of the Burnsville/Eagan Cable Communications C mnission and offer any input they choose to offer as visitors to the process. C. The Commission discussed the need to notify local organizations of the franchising process and solicit from them any input they might have into said process. The following list of possible organizations to contact was discussed: 1. Knights of Columbus 2. County Library 3. Schools 4. Vo -Tech - Rosemount 5. Community College - Inver Grove Heights 6. The County Court System 7. Fairview Hospital 8. League of Women Voters 9. School Boards affected by the Joint Commission 10. Churchs in the two communities Attached to these minutes is a suggested address list proposed by the city of Eagan for said contacts. III. Adjournment. The meeting was adjourned until Thursday, May 13, 1982, at 7:00 p.m. in the Eagan City Hall. 40 SLWSTED ADDRESS LIST - CABLIftELEVISION Roger Lee President Eagan Lions Club Peoples Natural Gas Cedarvale Shopping Center Eagan, MN 55122 Dave Keller President Eagan J.C.'s 3908 Sibley Mem. Hwy Eagan, MN 55122 Chris Griegs President Exchange Club First Bank Eagan 3629 Krestwood Eagan, MN 55123 Rev. David Koeplin Beautiful Savior Lutheran 4150 Pilot Knob Rd. Eagan, MN 55123 Rev. N. F. Spomer Christ Lutheran Church 1930 Diffley Rd. Eagan, MN 55122 Rev. James Borgschatz Easter Lutheran Church 4200 Pilot Knob Rd. Eagan, MN 55123 i Rev. Reuben F. Meissner Trinity "Lone Oak" Lutheran Church Hwys. 49 & 55 Eagan, MN 55121 Dr. Theodore Foot, Superintendent School District #191 100 River Ridge Ct. Burnsville, MN 55337 Dr. Ruth Randall, Superintendent School District #196 14445 Diamond Path Rosemount, MN 55068 Dr. Russell Anderson, Superintendent School District #197 1037 Bidwell West St. Paul, MN 55118 Dorothy MacRae Church President League of Women Voters 13204 Sor Manor Dr. Burnsville, MN 55337 Rev. Norbert Augst Mount Calvary Lutheran Church 3930 Rahn Road Eagan, MN 55122 Rev. George Muyskens Peace Reformed Church 4300 Nicols Rd. Eagan, MN 55122 Roderick MacDonald Dakota County Library 1101 West C.R. 42 Burnsville, MN 55337 (Dakota County Administrative Offices to be located in Eagan, November, 1982) Sperry Univac 3333 Pilot Knob Rd. Eagan, MN 55121 Blue Cross Blue Shield 3535 Blue Cross Road Eagan,.MN 55122 Rev. Robert Nygaard Comsery St. John Neumann Catholic Church 1385 Mendota Hts.Rd. 4303 Pilot Knob Mendota Heights, MN 55120 Eagan, MN 55123 (There are many other small com- panies which might be appropriate for consideration. There are other church groups such as the Knights of Columbus, etc., but I think those are covered by sending a mailing to the churches.) 41 TO: Burnsville/Eagan Cable Commission Members FROM: Anita Benda and Ralph B. Campbell, III DATE: Thursday, May 27, 1982 SUBJECT: Cable Policy Issues;. Initial Service Area and Line Extension Policy A. Initial Service Area The franchising authority (and franchisee) should define the initial service area to be wired for service, in which all residential subscribers would be offered services at equal rates. The franchising authority should decide whether service will be offered to industries and businesses as well as residences in the area. The definition of "initial service area" may be an actual outline of the area to be served, or a standard expressed in households per street mile, or both The franchising authority should develop accurate data on population, street miles, miles of cable plant to be constructed underground, etc. that applicants will be required to use to determine their con- struction plans and to estimate their capital expenses. Alternative Actions: 1. Determine if minimum requirement will be defined in terms of residences, industries, businesses and/or public buildings; 2. Outline the minimum area to be served; 3. Set a minimum standard for the initial service area expressed in households per street mile (40 homes per street mile) for initial and future construction; 4. Invite applicants to propose an initial service area in excess of the minimum area or standard; 5. Require or state preference that all industrial and/or commercial areas be passed by the subscriber dis- tribution system; 6. Establish the laracst initial service area as one priority for judging applicant's proposals; and 7. Require detailed information on the proposal initial service area from applicants. Recommendation: 1, 2 and 7. • • Page 2 B. Line Extension If the initial service area covers less territory than the cable service territory boundaries, a policy should be established outlining how service will be provided to dwelling units outside the initial area. Such a policy may propose service for these areas if a sub- scriber is willing to pay a higher installation fee and/or if a sub- scriber agrees to take service for an extended period of time. The franchising authority may wish to express preferences about the line extension policy, such as a preference that installation rates recover the costs of time and materials, or that service will be provided to any residence within the community. Alternative Actions: 1. Set a line extension policy; 2. Invite applicants to propose a line extension policy; 3. State a preference for a line extension policy that recovers the actual cost of time:and-materials, either from residents in the line extension area, entire ser- vice area or a combination; 4. State a preference for a line extension policy that will provide service to any residence within the community; 5. Establish the line extension policy providing service to the greatest number of people at the lowest cost as one priority for judging applicants; and 6. Require detailed information about the line extension policy of each applicant, including area to be served, and timetable for service; Recommendation: 2, 4, 5 and 6. 43 0 Agenda Information Memo May 28, 1982 Page Twenty 0 BUESING BROS. SPECIAL USE PERMIT B. Special Use Permit Revision Request, Gravel Mining/Crushing (Beusing Bros.) -- At the May 4 City Council meeting, a special use permit was issued to allow the temporary mining and crushing of gravel from the Borchert Ingersoll property located at 3275 Dodd Road. During the processing of this application, the staff worked directly with the applicant, informing him of conditions associated with this permit. Sybsequently, staff has received a letter, enclosed on page a-5 , from Buesing Bros. Trucking, Inc., requesting that condition number 7 as placed on the permit be modified to allow them to supply other construction projects in the area. Condition number 7 placed with the approval of the permit stated, "Material shall only be used for the I-494 project between the Minnesota River and T. H. 55." Because the applicant was personally informed of this specific restriction that would be placed on this permit, he was well aware of the limitations associated with temporary gravel extraction/ crushing permit. However, he would now like to have this condition modified to incorporate those referenced projects. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the requested revision to the special use permit for the gravel extrac- tion/crushing operation on Borchert Ingersoll property for Buesing Bros. Trucking, Inc. 44 May 25, 1982 • . __:...... Mr. Tom Colbert Director of Public Works City of Eagan Eagan, Minnesota Subject: Extension of permit for extraction and crushing of gravel. Dear Mr. Colbert: We applied for permits in April to extract and process gravel for our use in the I-494 construction project, located between the Minnesota River and Highway 55. Since that time we have been low bidder on other projects which are located in Mendota Heights, Eagan, and Bloomington:We are hereby requesting that our permits be extended to include these additional projects. The projects are located at: 1. Midwestern Associates, Lone Oak Heights addition, located at Lone Oak Road and Pilot Knob Road. (10,000 ton) 2.. Pilot Knob Road, located between Mendota Heights Road and Northland. Drive. (9500 ton), 3. Minnesota D.O.T. Maintenance Bldg.`, located off'Pilot Knob Road in Mendota Heights. (7000 ton)••v- 4: In Bloomington, near the Airport on I-494 at the river crossing location. (9500 ton) All four of the above mentioned projects will be under construction at the same time we are constructing the I-494 project, from the river to Highway 55; The above mentioned projects have processed material requirements of 36,000 tons. --...r.. y ,.. .. Y questions, ...please £eel ,.,. ,. If you have an free to contact me at any time. sincerely, BUESING B S. TRUCKING, INC. : James Beito Vice President 2285 DANIELS STREET/ (612) 473-1296 / LONG LAKE, MINNESOTA 55356 4-S 0 Agenda Information Memo May 28, 1982 Page Twenty -One CONTRACT 82-3 0 C. Contract 82-3, Approve Plans & Specifications/Authorize Adver- tisement for Bids (Oster Addition & Storland Rd. Utilities) --Contract 82-3 incorporates Projects 350A (Oster Addition) and 352 (Storland Road) for the installation of utilities. Public hearings for both projects were both held on January 19, 1982 and subsequent plans and specifications were ordered for preparation by Council action at that time. The final plats for Norvin Oaks (Storland Addition) were approved on May 4, 1982. The City has presently received an application for final plat approval for the Oster Addition and it is anticipated that this plat will be approved prior to the award of contract. All related easements necessary for the instal- lation of utilities will be provided by way of the final plats for both additions. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and specifications for Contract 82-3 and authorize the advertisement of bids with a bid opening to be held at 10:30 a.m. on Tuesday, June 29, 1982. CONTRACT 82-5 D. Contract 82-5, Approve Plans & Specifications/Authorize Adver- tisement for Bids (Comsery No. 1 - Streets & Utilities) -- In response to a petition submitted by the applicant together with a waiver of hearing request, the City Council authorized preparation of both a feasibility report and plans and specifications for the installation of streets and utilities to serve the Comsery No. 1 Addition. The feasibility report was presented to the City Coun- cil on May 18 with a public hearing scheduled for June 15. However, due to the waiver of hearing and tight time schedule associated with the development of this facility, plans and specifications have been completed and are being presented to the City Council at the June 1 meeting. It is anticipated that the final plat for this addition will be processed prior to contract award scheduled for July 6. The easement documents have been prepared and submitted to Mr. Frank Hasselman, the only other property owner involved in this project. Mr. Hasselman has verbally agreed to the dedica- tion of the necessary easements to proceed with this contract. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and specifications for Contract 82-5 and authorize advertisement for of bids with a bid opening to be held at 10:45 a.m. on Tuesday, June 29, 1982. M 0 0 Agenda Information Memo May 28, 1982 Page Twenty -Two BRITTANY ASSESSMENT ACTION E. Brittany Assessment Action -- A proposed settlement has been reached concerning an action brought by thriteen property owners in Brittany Addition against Dakota County Abstract Company, Tol- lefson Builders and the City of Eagan regarding interest on assess- ments levied 1981. It is proposed that each of the four parties including the homeowners pay one-fourth of the interest which amount totals approximately $3,500 or about $900 per party. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny a set- tlement of the Brittany assessment issue in which each of the four parties would pay one-fourth of the interest. s/Thomas L. Hedges Lty ministrator 47 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 281 1982 SUBJECT: INFORMATIVE HRA Report Enclosed on page +1 is the most recent status report for rent subsidy programs as it relates to the City of Eagan. Also, to bring the City Council up to date on the loan to lender program, a meeting is scheduled for next Thursday morning at the HRA office at which time the three city administrators will meet with the consulting team and HRA staff to discuss in further detail the loan to lender program. Industrial Revenue Bond Financing Enclosed is a copy of a letter from Representative Frenzel regarding some issues he addressed that directly affect municipal finance. If the City Council so desires, a letter can be drafted regarding the issues addressed in the attached letter found on page 50 and submitted to Representative Frenzel's office. I -35E Funding Enclosed on page $1 is a letter from Senator Boschwitz regarding a response to the resolution that was submitted to the U. S. Con- gressional delegation on the status of federal funds for I -35E. s/Thomas L. Hedges amity Administrator I • HOUSING & REDEVELOPMENT AUTHORITY OF DAKOTA COUNTY 2496. 145th STREET WEST ROSEMOUNT, MINNESOTA 55068 612423-4800 T0: HRA Commissioners; Dakota County Commissioners; City Councils; Fred Joy, County Administrator; and Dakota County Planning Department FROM: Carol Schultz, Executive Director SUBJECT: STATUS REPORT FOR RENT SUBSIDY PROGRAM DATE: May 17, 1982 We have received 6,162 applications to date. This is an increase of 107 for the month. "AN EOUAL OPPORTUNITY EMPLOYER" APPLI- EXECUTED APPLI- EXECUTED DAKOTA COUNTY CATIONS CONTRACTS DAKOTA COUNTY CATIONS CONTRACTS APEValle 4% 4% Eagan 11% 14% Bedroom Elderly 33 6 Bedroom Elderly 43 21 2 Bedroom Elderly 2 1 2 Bedroom Elderly 8 4 1 Bedroom Family 13 6 1 Bedroom Family 27 14 2 Bedroom Family 156 25 2 Bedroom Family 413 146 3 Bedroom Family 46 14 3 Bedroom Family 183 11 4 Bedroom Family 11 0 4 Bedroom Family 33 5 5 Bedroom Family 1 3 706 201 262 55 Burnsville 13% 15% Farmington_ 7% 5% Bedroom Elderly 89 24 Bel droom Elderly 60 23 2 Bedroom Elderly 10 7 2 Bedroom Elderly 0 2 1 Bedroom Family 36 26 0 Bedroom Family 0 2 2 Bedroom Family 470 160 1 Bedroom Family 27 5 3 Bedroom Family 185 10 2 Bedroom Family 201 30 4 Bedroom Family 19 1 3 Bedroom Family 94 6 5 Bedroom Family 2 0 4 Bedroom Family 21 5 806 728 5 Bedroom Family 3 0 406 73 "AN EOUAL OPPORTUNITY EMPLOYER" BILL FRENZEL THIRD DISTRICT. MINNESOTA W..HINOTW OMet, 1026 LONOWORTH BYIWIND 202-2252671 0 Congreo.g of tip Oniteb g"Pitatm Y$me of 31eprdentatibel Masbjington, MCI, 20515 May 14, 1982 The Honorable Bea Blomquist Mayor, Eagan 3795 Pilot Knob Road St. Paul, MN 55122 Dear Mayor Blomquist: DISTRICTOA =. MAYBETH CHRISTENSEH 180 FEDERAL Bu:DI MINNMro 11 85301 612.339-8100 IRIS SAUNDERSON .3602 PARK CdiQ! SW ARD ST. I ... S PARK 95310 612-9294830 As the Budget process proceeds, it is becoming apparent that Congress will have to approve from $20 to $30 billion in new taxes in FY 1983. The Administration has two proposals which affect municipal finance. The first would make municipal bond interest subject to a minimum tax. The other would sharply restrict offerings of Industrial Revenue Bonds. I would appreciate hearing your feelings and/or those of your Council about these and similar proposals. My intentions presently are to oppose both proposals. The former would raise the costs of municipal financing and the latter would make industrial and commercial development nearly impossible at a time when IDBs are often the only financing vehicle available. I am working on a bill to curb the worst "abuses" of IDB financing without restricting normal use. If your municipality would like to have its opinions put on the record, I shall appreciate hearing from you. BF:dr Yours very truly, Bill Member of of Congress SD THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS Thomas L. Hedges City Administrator 3795 Pilot Knob Road Eagan, MN 55122 Dear Thomas, 'Xnifeb Ziafes Zonate COMMITTEE ON THE BUDGET WASHINGTON, D.C. 20910 May 21, 1982 Thank you for contacting me about the earmarking of federal funds to complete a stretch of interstate highway (I -35E) located in the Twin Cities. I appreciate hearing from you on this important issue in Minnesota. I have personally contacted Senator Maple ---A (R -North Dakota), Chairman of the Senate Subcom Transportation and Related Agencies, regarding Because Congress has not yet agreed on � Fiscal budget, it may be several months befor we will exact funding to be appropriated for Yhis proje However, I remain hopeful about this ffiroject an to work to see that this stretch of �-35E is cq Again, thanks for contacting yr S1 tz tee on s issue. ar 1983 ow the ill continue eted. IR[ Y. OO AAMC.. M. M[%.. CXAIRMAN WIWAM L. NRM[TROMO. COLO. CRN[!T I. MOLLIMO NwNCT LA MOON RA[RMAOM, RMVL 4WTOl CMIL [0. ILA. ROOM MIKAPRII.. 'IN"" ..I. R. OIO[X, JR., OCL ORRI. O. INTCH. OT.CN J. OCRNCTT X*IAI N, u. JOHN TOwM. T".A. [A[[OR. T.. MARX .... N. NR. "AT MART. COLO. CTCVCL O. ITMMI. Ip XOWARO M. MCTICNRAOM. OXIO CMARLCR ORR[[LRT, IOWA DONALD W. RI[OLC. JR., MRN. ROR[RT W. XI1R[M, WIR. DANIEL PATRICK MOTNIHANI N.Y. I"AN gARVI... IMO. J. JAMES =.. M[HII. RUO. OORTOM, WARN. STEM [M R[LL RTA' OIR[ROR LMORN TANIIMRLiT. MINOILRT RTAI/ OIRERM Thomas L. Hedges City Administrator 3795 Pilot Knob Road Eagan, MN 55122 Dear Thomas, 'Xnifeb Ziafes Zonate COMMITTEE ON THE BUDGET WASHINGTON, D.C. 20910 May 21, 1982 Thank you for contacting me about the earmarking of federal funds to complete a stretch of interstate highway (I -35E) located in the Twin Cities. I appreciate hearing from you on this important issue in Minnesota. I have personally contacted Senator Maple ---A (R -North Dakota), Chairman of the Senate Subcom Transportation and Related Agencies, regarding Because Congress has not yet agreed on � Fiscal budget, it may be several months befor we will exact funding to be appropriated for Yhis proje However, I remain hopeful about this ffiroject an to work to see that this stretch of �-35E is cq Again, thanks for contacting yr S1 tz tee on s issue. ar 1983 ow the ill continue eted.