06/01/1982 - City Council Regular.ry
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
REGULAR MEETING
CITY HALL
JUNE 1, 1982
6:30 P.M.
AGENDA
I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE
II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES
� III. 6:35 - DAKOTA COUNTY ASSESSOR'S OFFICE - ABATEMENTS
e
IV. 6:45 - DEPARTMENT HEAD BUSINESS
e•$ A. Fire Department
8 B. Police Department
p•$ C. Park Department
e•$ D. Public Works Department
V. 6:55 - CONSENT ITEMS (One Motion Approves All Items)
Q(Q'A. Leitner Black Dirt & Distribution Permit Renewal
j5 B. Combination Gambling License/Eagan Hockey Boosters for July 4th
Celebration
Q. IS C. Mechanical Maintenance Agreement
Ib D. Contract 81-3, Change Order #1 (Burr Oak Utilities)
e%q E. Contract 81-15, Change Order #1 (Brown's Pond Outlet)
e 11 F. Wedgewood 1st Addition, Final Acceptance -Streets & Utilities
.jq G. Summer Playground Personnel
Q i9 H. Project 357, Receive Feasibility Report/Order Public Hearing
e (Cinnamon Ridge 3rd Addition)
P.19 I. Street Vacation, Receive Petition/Order Public Hearing (Denmark
Ave.)
11 J. Contract 81-13, Change Order #2 (Park Cliff Storm Sewer)
e
!L% K. Approve Agreement/Authorize Execution (RES Grading Permit)
VI. 7:00 - PUBLIC HEARINGS
P.ZZ A. Project #274, Reassessment Hearing, Silver Bell Road Area
Streets & Utilities (Continued tr.om 5-18-82 Meeting)
VII. OLD BUSINESS
e*1'3A. Appointment of Advisory Park & Recreation Committee Member
19 B. Presentation of 1981 Financial Statement
e.30 C. Closing Debt Service Bond Funds & Asset Transfer
VIII. NEW BUSINESS
9a- A. Gresser, Inc., IRB Financing/Request for Extension
Q.
Q.54 B. Durning's Restaurant for Amusement Device License
p.J+C. Request for IRB Public Hearings, Federal Land Company/Office
Buildings
0
Eagan City Council Agenda
June 1, 1982
Page Two
IX. ADDITIONAL ITEMS
A. Cable Television Commission Update
�} B. Special Use Permit Revision Request, Gravel Mining/Crushing
P (Buesing Bros.)
p b C. Contract 82-3, Approve Plans & Specifications/Authorize Adver—
tisement for Bids (Oster Addition & StorLand Rd. Utilities)
q.b D. Contract 82-5, Approve Plans & Specifications/Authorize Adver—
tisement for Bids (Comsery No. 1 — Streets & Utilities)
h� E. Brittany Assessment Action
X. VISITORS TO BE HEARD (For those persons not on the agenda)
XI. ADJOURNMENT
0 0
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 28, 1982
SUBJECT: AGENDA INFORMATION
After approval of the May 18 regular City Council minutes, special
City Council minutes of meetings held on April 15 and 28 and the
June 1, 1982 City Council agenda, the following items are in order
for consideration:
DAKOTA COUNTY ASSESSOR'S OFFICE - ABATEMENTS
A representative of the Dakota County Assessor's Office will be
present to review five (5) parcels of real estate that are recom-
mended for tax abatements. The five (5) parcels are described
on the attached sheet found on page .Z. and maps further descri-
bing the locations of the parcels wit in the community are found
on pages 3 through 7
ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny
the recommendation of the Dakota County Assessor's Office to approve
five (5) tax abatements.
ABATEMENTS--
April 21, 1982
1
Real Estate: Approved
Olga W. Labey
#10-00400-013-05
Upon reviewing the property it was found that the
Eagan, City of
buildings and a portion of the land had been pur-
chased by the State. Therefore, the remaining
land will be classified as vacant land. A re=
duction in assessed value and estimated market
value is requested. The assessed value should
be reduced from $8,034 to $2000.
Lawrence Groven
#10-01800-020-79
Upon reviewing the property it was found that the
Eagan, City of
lot had been listed as 107.37 ft, when in fact it
was only 97.37 ft. The assessed value for 1979
should be reduced from $7,731 to $7,629. The 1980
assessed value should be reduced from $7,784 to
$7,652. The 1981 assessed value should be reduced
from $8,982 to $8,850.
Peter Rinehart
Upon reviewing the property it was found that the
#10-84601-100-07
property had been incorrectly assessed for having
Eagan, City of
a new addition which it in fact never had. There-
fore the assessed value should be reduced from
$12,002 to $10,825.
James R. Driscoll
Upon reviewing the property it was found that the
#10-44300-142-02
structure had been over -valued. Therefore, a
Eagan, City of
reduction in value is requested. The assessed.
value should be reduced from $22,162 to $20,762.
Olaf E. Waldeland
#10-01900-020-07
Upon reviewing the property it was found that the
building had been over -valued. Therefore, a
Eagan, City of
reduction in value is requested. The assessed
value should be reduced from $82,860 to $75,352.
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0
Agenda Information Memo
May 28, 1982
Page Two
FIRE DEPARTMENT
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A. Fire Department -- There are no items to be considered for
the Fire Department at this time.
POLICE DEPARTMENT
B. Police Department -- There are no items to be considered for
the Police Department at this time.
PARKS DEPARTMENT
C. Parks Department -- There are no items to be considered for
the Park Department at this time.
PUBLIC WORKS DEPARTMENT
D. Public Works Department:
Item #1: Univac Well Field Test Drilling -- The City's Comprehen-
sive ater SuppTy— and -Distribution Repoirt proposes that a total
of eight wells be located on the Sperry Univac property north of
Yankee Doodle Road and west of Pilot Knob Road. These wells are
part of the well field that will eventually supply water to the
central area (with or without a treatment plant) at our Yankee
Doodle site on Coachman Road. These Sperry Univac wells will pro-
vide approximately 12 MGD. or 26% of Eagan's ultimate water supply.
To date, none of these wells has been constructed on Sperry Univac's
property. However, the recently completed 1982 comprehensive report
for water supply recommends that well #7 (See pageJ ) be con-
structed in 1985 to meet the projected water demaor 1986.
It is projected that wells #8 and #9 be constructed in 1987 and
1990, respectively.
In discussing the City's water supply needs and the proposed future
well site locations with Sperry Univac, they have expressed concern
regarding our well field development and its potential effect that
resulting vibrations created by the construction of these wells
would have on the operation on both the existing and new facilities
presently under construction. Univac's new semi conductor facility
presently under construction in the northwest corner will be highly
sensitive to ground vibrations. Sophisticated vibration dampening
measures have been incorporated into the building design, including
a sophisticated isolation slab in the most sensitive portion of
the facility. This slab is scheduled to be floated on a series
of rubber cushions in August of 1982. In spite of the vibration
control system designed for the building, Univac is concerned about
the unknown nature of the vibrations created from wells drilled
by the cable tool method as proposed by the City of Eagan. As
a result, they have requested that any deep wells constructed after
their new facility is in operation in early 1983 utilize a rotary
drilling method rather than the established cable tool drilling.
Is
0 0
Agenda Information Memo
May 28, 1982
Page Three
Rotary drilling in the development of municipal wells is not com-
monly used in Minnesota due to its inability to maintain a vertical
alignment which subsequently creates unnecessary and excessive
wear on the line shaft and its bearings. There are presently no
well drillers in the area who have rotary drilling equipment large
enough to construct a municipal well. Subsequently, equipment
would have to be mobilized from other states to perform this work
at an estimated additional cost of $15,000 per well as compared
to our standard cable tool drilling method. The rotary drilling
method has considerably less vibration associated with it in com-
parison with the impact cable tool method.
The cable tool drilling would be acceptable to Univac if adequate
data could be provided indicating its vibrations would be less
than their acceptable limit. Since Univac's new facility will
not begin production until early 1983, adequate vibration data
could be obtained by proceeding immediately with the construction
of well #7 utilizing the cable tool method and monitoring ground
vibrations at critical locations on L'nivac's property. This vibra-
tion monitoring data would then be evaluated to determine if cable
tool drilling could be utilized for future wells proposed for this
site. If cable tool drilling is determined to be acceptable, then
the remaining wells could be constructed when additional water
supply is required by the growth and development of the' City.
If cable tool drilling is not acceptable, an evaluation would have
to be made pertaining to the feasibility of drilling future wells
at the present time with the cable tool method before the 1983
plant opening vs. drilling the more undesirable rotary drilled
wells at additional expense as the additional supply is required.
If well #7 is not constructed and the resulting vibration data
is not obtained by 1983, the City would forfeit their option to
use cable tool drilling on the Univac property and would be forced
to use the rotary drilling in all future wells on their property.
The City would pay a minimum of an estimated additional $15,000
more per well for rotary drilling and would receive a lower quality
end product.
The estimated cost to construct the well shaft now for the 1985/86
required well #7 is $142,000.
The consulting engineer, Bob Rosene, has done extensive research
into this issue. And after reviewing the problem with experts
in the field at the University of Minnesota, the U. S. Bureau of
Mines and several private geotechnical firms, he has recommended
that a Mr. David E. Fogulson, a consulting geophysicist, would
be the most economical/best qualified individual to perform the
required ground vibrations monitoring. This individual and his
method of testing have been accepted by Univac in determining the
effect of the vibrations generated by this well's development.
0 0
Agenda Information Memo
May 28, 1982
Page Four
The estimated cost of this vibration monitoring would be approxi-
mately $5,000-$6,000. Subsequently, the total costs associated
with the development of well #7 to determine its impact on l'nivac's
facilities would be approximately $148,000. This well would then
be developed with its related pump and well house during 1985 in
accordance with our proposed comprehensive plan.
Therefore, the Public Works Department is requesting authorization
from the City Council to advertise for bids and construct Deep
Well #7 and to monitor its vibration effects during the summer
of 1982. If the test results indicate the City's well development
would not have an impact on Univac's facilities, it could result
in approximately $125,000 savings in 1982 dollars in the overall
development of this well field.
ACTION TO BE CONSIDERED ON THIS MATTER: To authorize staff to
prepare plans and specifications and to advertise for bids for
the development of well #7 and to contract with Mr. David E. Fogul-
son to perform the vibration testing associated with its develop-
ment.
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Agenda Information Memo
May 28, 1982
Page Five
Item #2: Consulting Engineering Services Contract -- The City
o agan as retaine t e consu ting engineering services of Bones-
troo, Rosene, Anderlik & Associates, Inc., to perform both design
and contract management functions for the City of Eagan on a con-
tract basis. The contract defining the scope of services and the
relationship between the City and the consulting engineer was pre-
pared and executed in May of 1968. With the present organizational
structure of City. staff that evolved during the past several years,
it has been determined by the City Administrator and Public Works
Director that a new detailed contract be prepared that would more
accurately define the areas of responsibilities of both the City
and the consulting engineer in the performance of providing and
administrating the consulting engineering services required on
various City contracts. Subsequently, the City Administrator,
Public Works Director and consulting engineer have had several
meetings resulting in the preparation of a new, revised contract
for engineering services. While the new contract is a complete
revision from the original contract, there are five major areas
that have been revised and/or added through this new contract as
follows:
1. The new contract now provides and "errors and omissions"
clause for the services rendered by the consulting engineer
with the related requirement of liability insurance in the
amount of $1,000,000.
2. It more accurately defines the scope of additional services
as requested by the City to be paid for at an annually
approved hourly rate schedule. It also more accurately
defines the areas of responsibility and work to be performed
by the consultant under the basic fee which is determined
as a percentage of any contract awarded.
3. The new contract provides for utility construction staking
to be paid for under the hourly rate schedule rather than
as a part of the basic fee percentage schedule.
4. The contract increases the amount of the basic fee (from
70% to 80%) to be paid to the consultant at the time of
the award of the contract.
5. The new contract establishes an arbitration procedure for
resolving any disputes that may arise out of the implementa-
tion of this contract.
12
Agenda Information Memo
May 28, 1982
Page Six
The new contract agreement also includes several other minor revi-
sions to assist in the daily administration of the working relation-
ship between the City and the consulting engineer. After extensive
review by the City Administrator, Public Works Director and Bob
Rosene, representing the consulting engineering firm, we have
arrived at an acceptable agreement which is now being presented
to the City Council for formal approval. If any member of the
City Council would like to examine a copy of the proposed contract
in detail, please contact the Director of Public Works at home
over the weekend and he will provide a copy.
ACTION TO BE CONSIDERED ON THIS MATTER: Approve the 1982 agreement
for consulting engineering services between the City of Eagan and
Bonestroo, Rosene, Anderlik & Associates, Inc., and to authorize
the Mayor and City Clerk to execute said agreement.
Item #3: Public Works Committee Report/RES Grading Permit -- At
the May 18 City Council meeting, the Council approved the grading
permit as submitted by RES Investment, Inc., for approximately
83 acres in the southwest corner of Blue Gentian Road and T.H.
149. Because of the involved discussion that night and the concerns
expressed by Mr. Jim Imre, the City Council approved the grading
permit but directed the Public Works Committee to review in detail
the concerns expressed by Mr. Imre. Subsequently, on Tuesday,
May 25, at 4:00 p.m., the Public Works Committee met at the offices
of General Coatings, Inc., with representation by the City of Eagan,
the applicant, General Coatings, Inc., and the construction con-
tractor performing the work. After reviewing individually all
the concerns listed by Mr. Imre pertaining to the grading opera-
tions, the Public Works Committee determined that the grading permit
as proposed and approved by Council action was in conformance with
City requirements. However, it was determined that during the
grading operations adjacent to Mr. Imre's north property line,
specific care be taken to minimize the impact on several large
well established oak trees and to insure that the drainage swale
as proposed was adequate to eliminate any potential water problems
to Mr. Imre's property. The Public Works Committee recommended
that Mr. Imre and Mr. Robbins work together to try and resolve
their differences as adjacent property owners pertaining to the
visual impact that one property would have upon the other during
and after the completion of grading operations. As a result of
this discussion, the Public Works Committee felt that there should
be no additional conditions placed on this permit other than those
recommended by staff during the presentation of this application
to the Council on May 18. Therefore, there is no formal action
required by the Council resulting from this Public Works Committee
meeting.
ACTION TO BE CONSIDERED ON THIS MATTER: To receive the Public
Works Committee's report regarding the RES grading permit.
13
Agenda Information Memo
May 28, 1982
Page Seven
.CONSENT ITEMS
0
There are a total of eleven (11) items on the agenda referred to
as Consent Items requiring one (1) motion by the City Council.
If the City Council wishes to discuss any of the items in further
detail, those items should be removed from the Consent Agenda and
placed under Additional Items unless the discussion required is
brief.
EXCAVATION PERMIT - LEITNER
A. Leitner Black Dirt & Distribution Permit Renewal -= At the
January 19, 1982 City Council meeting, the application of Arnold
Leitner to consider annual renewal of an excavation permit to allow
a black dirt and distribution area on Meadowview Road was reviewed.
After reviewing the permit, there was concern expressed by the
City Council regarding potential erosion or siltation build up
that may create a safety or health problem in and adjacent to the
man made lake caused by the mining operation. Action by the City
Council at that meeting was, "Wachter moved, Egan seconded the
motion to approve the application with the condition that the staff
review the operation after the spring thaw and determine whether
there are any safety or health hazards as a result of the opera-
tion. All voted yes." Building Inspector Peterson has reviewed
the parcel defined as the Leitner black dirt distribution area
which is zoned Light Industrial. The black dirt is obtained from
excavations where there is a surplus of dirt. The dirt is then
stockpiled and sold as topsoil for new lawn and yard work as re-
quired. Chief Building Inspector Peterson met with Mr. Leitner
on Tuesday, May 11, at the site, and his inspection did not reveal
any signs of erosion or siltation that was contained on-site.
Mr. Leitner informed Chief Inspector Peterson that the business
only generates six to eight trips a day from the site. It is the
opinion of our Chief Building Inspector that the operation meets
the intent of Ordinance #8. Chief Inspector Peterson has provided
a history of the mining operation at that site which is as follows:
1969: Business started as a black dirt storage and distribution
center. No mining was performed.
August 1, 1978: Mining permit under amended Ordinance #8 was
granted.
September 26, 1978: Building permit on unplatted property was
granted by the Advisory Planning Commission.
October 3, 1978: Building Permit approved by Eagan City Council
for a 32' x 32' building for equipment storage.
And then each year thereafter, the gravel permit or excavation
permit was renewed annually by the City Council.
i4
Agenda Information Memo
May 28, 1982
Page Eight
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the staff review
and continue the excavation permit for the Leitner black dirt and
distribution operation.
GAMBLING LICENSE - HOCKEY ASSN.
B. Combination Gambling License/Eagan Hockey Boosters for July
4th Celebration -- An application for a combination gambling license
was received from the Eagan Hockey Boosters' Club. The license
is requested for the July 4th celebration and the date of the games
would be July 2, 3 and 4. The hours that the games will be played
are 10:00 a.m. until 12:00 p.m. There will be 251 prizes valued
at a total of $500. Mr. Brian Running, residing at 1765 Montery
Lane is the authorized officer of the organization and the gambling
manager is Anthony R. Lancette, who resides at 1720 Crestridge
Lane. Because the organization is non-profit and in existence
to serve the youth in Eagan who want to play recreational hockey,
the Hockey Boosters' Club is requesting that the City waive the
license fee which amounts to $25 and the $10,000 bond requirement.
The City Council did take action in 1980 to waive both the license
fee and the bond requirement. There was not a formal request made
in 1981. Apparently, the license fee was not waived at that time.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve gambling
license and waive the fee and bond requirements for the Eagan Hockey
Boosters, Inc.
MECHANICAL MAINTENANCE AGREEMENT
C. Mechanical Maintenance Agreement -- The City has traditionally
contracted with a mechanical company to provide a maintenance agree-
ment for heating, ventilating and air conditioning at the City
Hall facility. Chief Building Inspector Peterson has secured pro-
posals and is recommending that the low proposal submitted by Yale
Mechanical to provide a heating, ventilating and air conditioning
maintenance agreement be approved.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve a heating,
ventilating and air conditioning maintenance agreement with Yale
Mechanical.
/.S
Agenda Information Memo
May 28, 1982
Page Nine
CONTRACT 81-3
0
D. Contract 81-3, Change Order #1 (Burr Oak, et al, Utilities)
-- Contract 81-3 incorporated Projects 318 (Yankee Square Shopping
Center Storm Sewer), 319 (Burr Oak Pond Storm Sewer Outlet), and
327A (Killdeer Addition Utilities). Change Order #1 incorporates
additions to all three projects as follows:
Part A - Killdeer Addition, Project 327A -- After the award
�Fifs project during i n personnel were on strike.
Subsequently, the necessary permit to work within trunk
highway right-of-way could not be obtained, creating a delay
in the installation of utilities for the Killdeer Addition.
These delays required the contractor to abandon the work
and to remobilize at a later date, resulting in an addition
of $500.
2. Part B - Yankee Square Sh000ine Center Storm Sewer. Proiect
J1U -- LLL ULUCL LU 1Ub La11 LLLC .JLUL111 bUWUL LUk4ULLUU LU ll6llUlu
t e run off from Yankee Square Shopping Center parking lot,
it was necessary to install additional storm sewer catch
basins and leads. During the construction of this work,
Yankee Doodle Road was being upgraded by the county, thereby
requiring the installation of an additional man hole
and a longer storm sewer lateral to tie into the new roadway
width. This resulted in an $1,998.95.
Part C - Burr Oak Pond Outlet, Project 318 -- Due to a change
in elevation through a portion or trio private property,
the force main for this storm sewer outlet had to be lowered
to a deeper depth. Subsequently, this resulted in an addi-
tional cost of $705.
These three revisions result in a change order addition of $3,203.95
to Contract 81-3 as awarded to Parrott Construction Company.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order
#1 to Contract 81-3 in the amount of an additional $3,203.95.
/6
0 0
Agenda Information Memo
May 28, 1982
Page Ten
CONTRACT 81-15
E. Contract 81-15, Change Order #1 (Brown's Pond Outlet) -- During
the installation of the force main outlet from the pond adjacent
to the Beacon Hill Addition and John Brown's property, the discharge
created drainage problems for the Richard Scherer property. After
review of Mr. Scherer's complaint by the Public Works Committee,
it is recommended that the City redirect the flow from this lift
station force main outlet. Subsequently, this work involved the
addition of approximately 150 feet of force main along the south
side of Cliff Road to the west resulting in an addition of $1,900
to the original contract.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order
#1 to Contract 81-15 in the amount of an additional $1,900.
WEDGEWOOD STREETS & UTILITIES
F. Wedgewood 1st Addition, Final Acceptance, Streets & Utilities
-- The City has received a request for f.inal acceptance of the
streets and utilities installed in Wedgewood 1st Addition under
a private contract by Dunn & Curry Real Estate Management, Inc.,
as managed by Mr. Rod Hardy of the Sienna Corporation through the
consulting engineering firm of James R. Hill; Inc. Construction
inspection and observation was performed by representatives of
the City of Eagan and final inspections and testings were performed
by City authorized personnel. Results of these inspections and
tests indicate that streets and utilities were installed in con-
formance with City approved plans and specifications. Therefore,
the staff is recommending formal acceptance for perpetual main-
tenance of this subdivision.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the installation
of streets and utilities in the Wedgewood 1st Addition and accept
for perpetual maintenance.
SUMMER PLAYGROUND PERSONNEL
G. Summer Playground Personnel -- Attached on page If is a
list of people suggested for employment on the Eagan playgrounds
for the 1982 summer. The salary range is $3.75 --$4.75 per hour
depending on experience.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the summer
playground personnel as recommended by the Director of Parks &
Recreation.
17
•
• May 21, 1982
DEMO TO: KEN VRAA, DIRECTOR OF PARKS
DOROTHY PETERSON, RECREATION
PROGRAMMER
FROM: LORI HATFIELD, PROGRAM AIDE
RE: SUMMER PLAYGROUND PERSONNEL
The following is a list of people
suggested for employment on the Eagan
playgrounds for the 1982 summer:
1. Returning from last year:
2. New Personnel
Dorothy Aho
Jo Ellen Fredlund
Kristi Edlund
Thereasa Gluek
Kathleen Fletcher
Mark Kieper
Nancy Fowler
Chris Miller
Lisa Gilsdorf
Renee Neveau
Nancy Holford
Shelly Olson
Craig Johnson
Tammy Peare
Linda Kompelien
Karen Peterson
Kristin Lacey
Sherri Wessel
Roberta Larson
Janet O'Brien
Kathleen Ryan
Diane Schultz
Charalyn Wolf
E
0 0
Agenda Information Memo
May 28, 1982
Page Eleven
PROJECT 357
H. Receive Feasibility Report/Order Public Hearing (Cinnamon Ridge
3rd Addition) -- On May 4, 1982, the City Council received a peti-
tion from Zachman Homes requesting the preparation of a feasibility
report for the installation of streets and utilities in the Cinnamon
Ridge Third Addition. This report has now been completed and is
being presented to the Council for their review with the intentions
of holding the public hearing on July 6, 1982.
ACTION TO BE CONSIDERED ON THIS MATTER: To receive the feasibility
report for Project 357 (Cinnamon Ridge Third Addition) and order
the public hearing to be held on July 6, 1982.
STREET VACATION - DENMARK AVE.
I. Street Vacation, Receive Petition/Order Public Hearing (Denmark
Avenue) -- The City has received a petition from the two affected
property owners requesting that the excessive right-of-way for
Denmark Avenue be vacated so that it can be incorporated into their
legal description of their adjacent lots. This excessive right-
of-way resulted from the realignment of the Denmark Avenue with
the intersection of Wescott Road as referenced on page 20
With both Denmark Avenue and Wescott Road being constructer to
its ultimate design section, the staff does not have any objections
to this petition.
ACTION TO BE CONSIDERED ON THIS MATTER: To receive the petition
for the vacation of a portion of Denmark Avenue and schedule the
public hearing to be set on July 6, 1982.
17
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10
0 0
Agenda Information Memo
May 28, 1982
Page Twelve
CONTRACT 81-13
J. Contract 81-13, Change Order #2 (Park Cliff Storm Sewer) --
The City has received a petition from Mr. Richard Winkler, developer
of the Park Cliff Addition, requesting the City to construct addi-
tional storm sewer facilities to eliminate the erosion problems
that are being experienced in the first addition. The City is
presently preparing a feasibility report for Project 359 to accommo-
date this additional storm sewer construction which is being re-
quested to be assessed. However, because this work needs to be
performed as soon as possible to prevent damage to the existing
storm sewer system and street surfacing, Mr. Winkler signed a waiver
of hearing and requested that this work be performed immediately.
Subsequently, the City has prepared a change order to Contract
81-13 to have Don Erickson Construction Company perform this work
at an estimated cost of $10,410.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order
#2 to Contract 81-13 (Park Cliff Storm Sewer Extension) in the
amount of $10,410.
RES GRADING PERMIT
K. Approve Agreement/Authorize Execution (RES Grading Permit)
-- As a condition of issuing the grading permit for the RES Invest-
ment Company on May 18, it was required that an agreement be entered
into with the City of Eagan by representatives of the property
owners and the construction contractor agreeing to dedicating a
ponding easement as required by the City when requested by the
City. This agreement has been prepared by the City Attorney's
office and executed by all appropriate parties and is now being
presented to the Council for formal ratification.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the RES grading
permit agreement and to authorize the Mayor and City Clerk to
execute said agreement.
2.I
0 0
Agenda Information Memo
May 28, 1982
Page Thirteen
P,C'BL!I;C HEARQNGSI.
REASSESSMENT HEARING - PROJECT 274
A. Project #274, Reassessment Hearing, Silver Bell Road (Streets
& Storm Sewer -- On May 18, 1982, it was anticipated that a reas-
sessment hearing would have to be held to comply with the assessment
appeal filed by Mr. Lester Spencer. However, the staff was success-
ful in negotiating a settlement whereby Mr. Spencer has since for-
mally withdrawn his appeal of the assessments associated with Pro-
ject #274. Therefore, there is no need to continue any further
with the proposed reassessment hearing that was originally necessi-
tated by the assessment appeal.
ACTION TO BE CONSIDERED ON THIS MATTER: To close the public hearing
and cancel the reassessment hearing to Mr. Lester Spencer under
Project #274.
2Z
0
Agenda Information Memo
May 28, 1982
Page Fourteen
11 OLD >BUSINES'S.
APRC APPOINTMENT
L
A. Appointment of Advisory Park & Recreation Committee Member
-- An opening does exist on the Advisory Parks & Recreation Com-
mittee due to the resignation of Steve Johnson. Mr. Johnson's
term is to expire December 31, 1982, and, therefore, a replacement
for his unexpired term would be for a period of seven (7) months.
The City Administrator advertised the opening in the Eagan
Chronicle, Dakota County Tribune and City Newsletter. There are
five (5) applications which have been received. Copies are enclosed
on pages a+ through a$ for your review. Normally, the City
Council does not interview applicants when considering a replacement
for an unexpired term. The City Administrator has sent a letter
to each of the applicants advising them that action is to be con-
sidered by the City Council at the meeting on Tuesday.
ACTION TO BE CONSIDERED ON THIS MATTER: To appoint a resident
of the community to serve the unexpired term for a period of seven
(7) months on the Advisory Parks & Recreation Committee.
01
1844 Taconite Trail
Eagan, MN 55122
May 17, 1982
City Administrator Tom Hedges
3795 Pilot Knob Road
Eagan, MN 55122
Dear Tom:
I understand that an opening has occurred on the
Advisory Park and Recreation Committee, and am applying
for that position. I've been back in Eagan less than two
weeks, and didn't anticipate a chance to return to the
committee this soon, but I'm happy the opportunity has
arisen.
I served on the Advisory Park and Recreation Committee
for 4j years before resigning last July because of a
temporary move to New York State. The last 1* years of
that time I was vice -chair and also chairman of the trails
sub -committee. I would like to use the knowledge and
experience I gained to again serve Eagan.
I am particularly excited about working on the
Comprehensive Plan for the pa rks. My greatest interest
has always been in the development of the parks and trails.
I would like to see a plan made for optimum usage of the
park system for all recreational needs and by people of
all ages. I would also like to work on better access and
signage to increase citizen awareness and use of our parks.
Please include my name among those presented to the
Mayor and Council for their consideration on June 1.
Sincerely,
Jean
Lek en
9-y'
WI
•
REALTY COMPANY
SHAMROCK PLAZA
297 SOUTH McKNIGHT ROAD • ST. PAUL, MINNESOTA 55119
May 21, 1982
Mr. Tom Hedges
3795 Pilot Knob Road
Eagan, Minnesota 55122
Dear Tom:
I am writing in regards to the vacancy on the Eagan Advisory
Park and Recreation Committee.
I reside in Eagan, and I am very interested in serving on the
Committee. I have lived in Eagan for one year and I am planning
to stay.
My husband Jim and I have two school aged children and we're
very interested in continuing a good park and recreation system
in this community.
Please be aware that my husband is Jim Tilsen of Tilsen Homes,
however, I do not feel there will be any conflict of interest.
I work part-time for Cardinal Realty Company on the east side
of St. Paul.
If you need any further information, please contact me.
Thank you for your consideration.
Since ely yours, )
Deanna Wiener Tilsen
DWT/ab
BU/LD BUY SELL
PHONE: 739-8033
TRADE
•
Mr. Thomas Hedges
Eagan City Administrator
Eagan City Hall
3795 Pilot Knob Road
Eagan, Minnesota 55122
Dear Mr. Hedges:
• _ i 1�!i �i� a .., ....
May 20, 1982
Please accept this letter as my application for possible appointment to the
Eagan Advisory Park and Recreation Committee. I, my wife, Theresa, and sons,
Matthew, age 5 and Michael, 5 months, have lived at 4365 Medary Ave. in Eagan
for the past six years.
Born and raised on a farm in western Minnesota, I have always enjoyed working
outdoors. I was fortunate to have the opportunity to enjoy the many parks
that our farming community had developed. They played an important role in
my life as I was growing up.
I still place a high importance for establishing and maintaining an excellent
park system. That is why we purchased a house where we are currently residing.
The River Hills Park East park provides my family, plus many other children
and adults the opportunity to recreate, learn and grow collectively together.
Having had the opportunity to utilize good park facilities in the past, com—
bined with the opportunity which I and my family currently experience, I
know how important it is to maintain and provide for good quality parks in
the future. I would like to be a part of the team that will be responsible
for providing families with the opportunity to enjoy and recreate together.
Thank you for providing the opportunity for me to apply for this position.
I will be looking forward to hearing from you.
WRS/ehp
26
Sincerely,
William R. Streff
0
Mr. Tom Hedges
City Administrator
3795 Pilot Knob Road
Eagan, Mn. 55122
Dear Mr. Hedges,
4434 Oak Chase Road
Eagan, Mn. 55123
May 26, 1982
Through your article in the Eagan News I have learned
that you have a vacancy on the City's Advisory Park &
Recreation Com mittee. I wish to apply for the position.
I have been a resident of this area since 1962. I
operate a typing business in my home and am also part
owner/operator of Epic Tours, a Minneapolis based tour
company.
I reside with my family at 4434 Oak Chase Road in
Eagan. All members of my family are sports active
people. I have three children; one at Rosemount Senior
High, one at Rosemount Middle School and one at Northview
Elementary School. I am familiar with the sports and
recreational activities that are offered through the school
systems and park committees in this area.
I am aware of the considerable amount of growth that
the City of Eagan is now experiencing and understand that
we need to continue to provide park and recreational areas
for the residents of this city.
I believe that my knowledge of the Eagan area, my
experience with sports activities and my continued interest
in park development qualifies me for an appointment to this
committee. I will be happy to supply any further information
that may be necessary. My telephone number is 452-5119.
llo
Sincerel y,
Linda Ot Bri en
a7
• orge H. Kubik
�j 53 Pineridge Drive
Eagan, Minnesota 55121
City of Eagan
3795 Pilot Knob Road
Eagan, Minnesota 55122
Dear Sir:
The May 1982 issue of the OEagan News" announced a vacancy on the City's
Advisory Park & Recreation Committee. I wish to be considered for the position.
As a resident of Eagan, I am very interested in the acquisition and development
of park and recreation lands for our community. A coordinated effort in this
area will ensure that the residents of Eagan and the surrounding communities
will continue to enjoy the benefits of planned park and recreation programs.
My experience and education are directly applicable in meeting the requirements
for this position.
Experience:
1. U.S. Fish and Wildlife Service - 13 years
2. U.S. Civil Service Commission - 2 years
3. U.S. Department of Justice - 1 year
My experience has .included.
1. The periodic administrative review of the U.S. Fish and Wildlife Service
Realty activities and the multiple -use National Wildlife Refuges. (The
Realty program directs the acquisition of lands through purchase or easement.)
2. Land use planning for public lands. (For several years, I was Chairman of
the Computerized Inventory and Analysis activity on behalf of the Upper Miss-
issippi River Basin Commission. We developed and evaluated a series of master
planning approaches for multiple -use activities on the Upper D'd.ssissippi River
Basin. The results of this project were published, underwent public hearings,
and were incorporated into a multiple use master planning bill which is
now before the U.S. Congress.)
3. Numerous years as Regional Training Officer and as Project Officer for
environmental studies.
I have been directly involved with the representatives of a variety of regulatory,
natural resource, and development agencies. Numerous private interest groups
and concerned citizens have been involved in the projects which I have directed.
Education.
1. BA - College of.St. Thomas;.St. Paul, Minnesota (1966).
Major work included Law, Political Science, and Economics.
2. Graduate Courses - University of Minnesota; Minneapolis, Minnesota.
Major work included Ecology, Education, and Business Administration.
The wise acquisition and use of Eagan park land is of concern to me and to many
residents of Eagan. Your acceptance and review of this application is appreciated.
If I can provide further information please contact me.
Sincerely,
c7l_, - /(. IZ-e-Z
oZ$ May 25,1982
0
Agenda Information Memo
May 28, 1982
Page Fifteen
0
ANNUAL FINANCIAL REPORT
B. Presentation of 1981 Financial Statement -- The 1981 Annual
Financial Report is a deviation from previous audit reports in
that much of the coordination and preparation was performed by
the Finance Department under the supervision, guidance and author-
ship of our Director of Finance, Gene VanOverbeke. The City Ad-
ministrator is extremely pleased with the progress that has been
made in the Finance Department to tighten the accounting operations
and more specifically the fact that the City compiles much of the
financial data that is audited by the firm of Wilkerson, Guthman
and Johnson. In the past, prior to the City's hiring of a Director
of Finance, the City would provide for the accounting operations
during each calendar year. Each year, the auditing firm of Wilker-
son, Guthman and Johnson was required to provide not only an audit
of accounting activities that were transacted during the calendar
year but in many cases required to reconstruct many of those
accounting functions as well as prepare a financial statement for
the year's transactions and then perform an audit report on the
financial statement. It was the objective of the City Administrator
in the hiring of a director of finance that accounting activities
would be tightened so as not to require any reconstruction by the
auditors and further that a financial report would be perpared
that would become a statement of accounting activities that are
audited by the outside auditing firm. Finance Director VanOverbeke
has performed a very high level of accounting activities and
functions during the past two years. As a result of his spending
a great deal of time in changing the accounting system from cash
basis accounting to an accrual basis accounting, transfering all
the City's activities from the business machine to the LOGIS opera-
tion and the establishment and monitoring of tight financial con-
trols, the yearly accounting activities have been tightened to
a very desirable level. The financial report prepared by the
Director of Finance is the first financial report that has ever
been prepared for the City of Eagan by inhouse staff. The Director
of Finance prepared a financial report of all activity functions
which was audited by the firm of Wilkerson, Guthman and Johnson.
The financial report and the auditing performed by Wilkerson, Guth-
man and Johnson were combined into a document entitled "Annual
Financial Report" and, more specifically, "Annual Audited Financial
Report of the City Council for the Year Ended December 31, 1981".
Copies of these documents are enclosed for your review. The City
is attempting to provide a more uniform document for all budgets,
annual reports, audits, and so forth, and this audit report is
now in comformance with that procedure. It is strongly recommended
that the City Council read the introductory section and certainly
review all funds as time permits. The Director of Finance and
City Administrator will answer any questions that the City Council
may have at the meeting on Tuesday. A general purpose financial
a.9
0 0
Agenda Information Memo
May 28, 1982
Page Sixteen
statement document was also prepared which is a brief summary of
the financial activities for 1981. This document can be used for
government departments, corporations or persons who do not need
all the financial detail but would like a copy of a financial state-
ment for the City of Eagan.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
general purpose financial statement for 1981.
DEBT SERVICE FUNDS & ASSET TRANSFER
C. Closing Debt Service Bond Funds and Asset Transfer -- The
Director of Finance is recommending that certain assets be trans-
ferred from the 1968 Town Hall Bond Fund to certain other debt
service bond funds as stated in the attached memorandum. Also
request is made to trade assets between the Major Street Fund and
Consolidated Debt Service Bond Fund which is addressed in the memo-
randum. Please refer to the memorandum entitled, "Closing Debt
Service Bond Funds and Asset Transfer," prepared by Finance Director
VanOverbeke and found on page -31 .
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
closing of debt service bond funds and asset transfer.
30
0 0
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR VAN OVERBEKE
DATE: MAY 19, 1982
SUBJECT: CLOSING DEBT SERVICE BOND FUNDS & ASSET TRANSFER
SDI would like authorization from the City Council to close the following
Debt Service Bond Funds with balances as listed:
Fund
1968
Town Hall
1974
Equipment Certificates
1975
Equipment Certificates
1976
Equipment Certificates
Balances at April 30,1982
Cash Total Assets
$ 3,702.69
$ 3,940.94
34,548.37
35,092.04
20,470.27
20,882.28
13,911.27
14,592.18
State law provides "that any surplus remaining in the debt service fund
when the obligations and interest thereon are paid, may be appropriated
to any other general purpose by the municipality."
It is my recommendation that all of the 1968 Town Hall assets be transferred
to the 1972 Park and Fire Debt Service Bond Fund which is the next general
obligation debt service bond fund. I would also recommend that $10,912.09
of the cash from the Equipment Certificates be tranferred to the 1981-2
Equipment Certificate Capital Projects Fund to eliminate the deficit in that
fund. 1 would then recommend that the remaining assets be transferred
to the 1977 Equipment Certificates Debt Service Bond Fund. The bonds in
this fund will be retired during 1982 and 1 would also like authorization
to transfer all remaining assets of this fund to the 1981-1 Equipment Certi-
ficate Debt Service Bond Fund at that time. These assets would then be
used to reduce or eliminate a future debt service levy in that particular
fund.
1 would also like authorization from the City Council to trade assets between
the Major Street Fund and the Consolidated Debt Service Bond Fund (CDSBF).
The Major Street Fund at April 30, 1982 includes an asset of $438,186.30
in special -assessment receivables. I would like to trade this to the CDSBF
for cash. Since the collection of these special assessment receivables is
spread out. over a period of years, they cannot be used to finance current
construction obligations of the Major Street Fund. Additionally, there are
no bonds to which these assessments are pledged. The CDSBF has cash
on hand of $7,247,083.90 at April 30, 1982, no problem meeting current
cash obligations and is in existence to collect special assessments. There
would be some loss of interest earnings in the CDSBF offset at least to
a certain degree by a positive cash position in the Major Street Fund.
1 will be happy
to
provide
any additional information
required either by
yourself or the
City
Council
either now or at the time
of presentation of
the December 31,
1981
Annual
Financial Report.
irectorFinance 31
0
Agenda Information Memo
May 28, 1982
Page Seventeen
0
GRESSER IRB FINANCING EXTENSION
A. Gresser, Inc., IRB Financing Request for Time Extension --
Industrial revenue financing was approved on May 20, 1981 for a
project that was approved by the Planning Commission and City Coun-
cil to be located on Lot 11, Block 1, Sibley Terminal Industrial
Park. This industrial revenue financing will expire August 19,
1982. Due to economic conditions that have delayed construction,
Gresser, Inc., is requesting a 12 month extension on the tax exempt
mortgage financing until August, 1983. Enclosed on page 3 3 is
a copy of a letter from Mike Greeser requesting the time extension.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
request for time extension for IRB financing for Gresser, Inc.
3�
SENECA RUAD • EAGAN, MINNESOTA 55122 • PHONE 454-5976
Building Construction
Mr. Tom L. Hedges
City Administrator
City of Eagan
3795 Pilot Knob Road
Eagan, Minnesota 55122
Re: Tax Exempt Mortgage Financing Gresser Inc. Project Lot 11,
Block 1, Sibley Terminal Industrial Park, referred to as 1771
Yankee Doodle Rd.
Dear Mr. Hedges,
Our approval on subject development will expire August 19, 1982.
Due to economic conditions, generally, we have delayed construction
until now. Ile would like to be granted a 12 month extension on
the tax-exempt mortgage financing of the project, and would
appreciate your arranging for proper presentation of our request
to City Council.
We do expect to Commence Construction by this late summer, and
thank you for handling this matter for us.
Yours very Truly
IGresser IncC. Gresser
President
33
Agenda Information Memo
May 28, 1982
Page Eighteen
AMUSEMENT DEVICE LICENSE - DURNING'S RESTAURANT
B. Durning's Restaurant for Amusement Device License -- An applica-
tion for amusement device license has been received from Jim Dur-
ning's Restaurant and Lounge located at 4625 Nicols Road. The
application is to allow for three (3) amusement devices which are
the cocktail table type amusement devices that are commonly located
in bar and lounge facilities. These units are not the upright
units that are normally located in an arcade or game room. The
license application is in order for consideration.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
amusement device license for Jim Durning at Durning's Restaurant
and Lounge.
IRB PUBLIC HEARING FOR FEDERAL LAND CO.
C. Request for IRB Public Hearings, Federal Land Company/Office
Buildings -- An application has been received from Federal Land
Company requesting that a public hearing be set to consider an
application for industrial revenue financing in the amount of
$1,537,000 for two (2) office buildings that complete the PD agree-
ment with the City of Eagan as to the office space located in the
Bicentennial Additions. The total construction cost is $1,837,000
which includes a $300,000 land equity. The bonds are intended
to be sold to a sophisticated private investor. The public hearing
is requested for the July 6, 1982 City Council meeting.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny a public
hearing to consider industrial revenue financing at the July 6,
1982 City Council meeting.
3 �F
0 0
Agenda Information Memo
May 28, 1982
Page Nineteen
CABLE TELEVISION COMMISSION UPDATE
A. Cable Television Commission Update -- City Councilmember Jim
Smith, the City Council's representative on the joint cable commis-
sion, will provide an update regarding the meeting held at the
City of Burnsville on May 27, 1982. As background information,
the City Administrator has included copies of recent minutes of
the joint commission to provide a continuing update of the action
that is under consideration by the joint commission. Copies of
these minutes and additional support data reviewed by the joint
commission are enclosed on pages�6 through A-3 for your infor-
mation. There is no action requir—e on this item.
35
0 0
MEMORANDUM
TO: Burnsville/Eagan Cable Comnission Directors
FROM: Thomas D. CreightaiW T77///Te_--�
DATE: May 26, 1982
RE: Upcoming meeting
Please excuse the delay in notification of the meeting to be held in the
Burnsville City Hall at 7:00 p.m., Thursday, May 27, 1982. You already
have a copy of the policy decisions which will be discussed at the
meeting regarding the Request for Proposals. Please also find enclosed a
policy decisions regarding the initial service area which have been pre-
pared by Anita Benda and Ralph Campbell.
Also please find enclosed the amended minute's of the April 22, 1982,
meeting and the draft minutes from the May 13, 1982, meeting.
36
DRAFT
BURNSVILLE/EACm CABLE COH.V IICATIONS CXHISSION
Thursday, May 13, 1982
Eagan City Hall
7:00 p.m.
I. Roll Call.
Present:
Jim Smith, Eagan
Ron Vorzcek, Eagan
Lloyd Krob, Eagan
Jim Renneke, Burnsville
Barry Tilley, Eagan
Jim Glish, Burnsville
Cubby Johnson, Burnsville
Richard Hertz, Eagan
Legal Consultant:
Thomas D. Creighton
II. Minutes.
The Minutes of Thursday, April 22, 1982, were approved as amended. The
general format of the Minutes was approved with the requirement that the minutes
be prepared in the order in which events happened at the meeting. ,
III. Old Business.
Motion 5.13.1. Adopted. The By -Laws were adopted with the amendment to Article
VI. to add as an officer the Assistant Secretary -Treasurer.
Motion 5.13.2. Adopted. Local Ownership Restrictions - The Commission will not
accept proposals from cable communications companies who have structured their
local investment schemes on the model of the so-called "Rent -A -Citizen" struc-
ture. It is the intent of the Commission not to discourage the subsequent
offering of ownership in a cable eanpany to the general public of the two cities
after the franchising process is completed. However, the Cormission will not
accept proposals from cable eanpanies who have local owners whose percentage of
ownership does not equal the actual equity contributed by said local owner.
Additionally, the Commission will not accept proposals from companies whose
stock is owned by selected local owners when said stock or partnership arrange-
ts were � t open to the general public in a well publicized opportunity for
ownership participation in said company by the general public in the two
member cities.
37
IV. Other Business Conducted.
The Commission then recognized Ralph Campbell who is aiding the
Commission in the development of the demographic material. Mr. Campbell pre-
sented maps with a hypothetical initial service area representing minimum stan-
dard of forty (40) hones per street mile. The Commission discussed the goal of
serving the most people possible in the initial service area. Mr. Campbell was
instructed to prepare general policy discussion items for the initial service
area and to work with the initial service area maps to average the densities to
serve the most dwelling units with a forty (40) hone per street mile general
criteria.
V. Adjournment.
The meeting was adjourned until Thursday, May 27, 1982, at 7:00 p.m. in
the Burnsville City Hall.
M
MINUYSS
BURNSVILLE/EACAN CABLE COMIIIBIICATIONS CU44MSION
Thursday, April 22, 1982
Burnsville City Hall
7:00 p.m.
I. Roll Call.
Present:
Paul Wood, Burnsville
Jim Smith, Eagan
Gerald Clancy, Burnsville
Lloyd Krob, Eagan
Jim Renneke, Burnsville
Barry Tilley, Eagan
Jim Glish, Burnsville
Robert D. Johnson, Burnsville
Richard Bertz, Eagan
Ex -officio members:
Tan Hedges, Eagan
Jim Spore, Burnsville
Legal Consultant:
Thomas D. Creighton
Motion 4.22.1. Adopted. The discussion of the Proposed By -Laws shall be tabled
until the meeting of May 13, 1982.
Motion 4.22.2. Adopted. The Comnission retains as its consultant Thomas D.
Creighton of Stern, Levine & Schwartz, P.A., to serve at the Comnission's
pleasure for a fee of $60.00 per hour plus disbursements and expenses. Mr.
Creighton's services will be billed monthly and said bills for services rendered
shall be itemized with the total amount due to be billed one-half to the City of
Burnsville and one-half to the City of Eagan.
Motion 4.22.3. Adopted. The Commission approves the lobbyists registration
policy and authorizes it to be sent to its member city councils for their con-
sideration with the recommendation of the Commission that said lobbyist
registration policy be adopted by each city as their own policy.
Motion 4.22.4. Adopted. The Commission accepts the recommendation of Thomas
Creighton to retain Anita Benda and Ralph Campbell for the sole purpose of deve-
loping demographic material for the Commission's study of the initial service
area.
39
M
Motion 4.22.5. The Commission will attempt to meet two times a month on the
second and forth Thursdays of May and June. The Commission will then evaluate
the July schedule in its first meeting in June to schedule its July meetings.
II. Other business conducted.
A. The Commission discussed local ownership restrictions and tabled formal
action until the May 13, 1982, meeting.
B. The Commission discussed with Mr. Barry Meyer, of the Prior Lake (citizens)
Advisory Committee, the feasability of Prior Lake and possibly Savage par-
ticipating in the Burnsville/Eagan joint powers commission. It was the general
conssenses of the Commission that at this time membership shall remain only with
representatives from Burnsville and Eagan. However, the Commission extended the
invitation to representatives of Prior Lake and of Savage to attend all of the
meetings of the Burnsville/Eagan Cable Communications C mnission and offer any
input they choose to offer as visitors to the process.
C. The Commission discussed the need to notify local organizations of the
franchising process and solicit from them any input they might have into said
process. The following list of possible organizations to contact was discussed:
1. Knights of Columbus
2. County Library
3. Schools
4. Vo -Tech - Rosemount
5. Community College - Inver Grove Heights
6. The County Court System
7. Fairview Hospital
8. League of Women Voters
9. School Boards affected by the Joint Commission
10. Churchs in the two communities
Attached to these minutes is a suggested address list proposed by the city of
Eagan for said contacts.
III. Adjournment.
The meeting was adjourned until Thursday, May 13, 1982, at 7:00 p.m. in the
Eagan City Hall.
40
SLWSTED ADDRESS LIST - CABLIftELEVISION
Roger Lee
President
Eagan Lions Club
Peoples Natural Gas
Cedarvale Shopping Center
Eagan, MN 55122
Dave Keller
President
Eagan J.C.'s
3908 Sibley Mem. Hwy
Eagan, MN 55122
Chris Griegs
President
Exchange Club
First Bank Eagan
3629 Krestwood
Eagan, MN 55123
Rev. David Koeplin
Beautiful Savior Lutheran
4150 Pilot Knob Rd.
Eagan, MN 55123
Rev. N. F. Spomer
Christ Lutheran Church
1930 Diffley Rd.
Eagan, MN 55122
Rev. James Borgschatz
Easter Lutheran Church
4200 Pilot Knob Rd.
Eagan, MN 55123
i
Rev. Reuben F. Meissner
Trinity "Lone Oak" Lutheran Church
Hwys. 49 & 55
Eagan, MN 55121
Dr. Theodore Foot, Superintendent
School District #191
100 River Ridge Ct.
Burnsville, MN 55337
Dr. Ruth Randall, Superintendent
School District #196
14445 Diamond Path
Rosemount, MN 55068
Dr. Russell Anderson, Superintendent
School District #197
1037 Bidwell
West St. Paul, MN 55118
Dorothy MacRae
Church President
League of Women Voters
13204 Sor Manor Dr.
Burnsville, MN 55337
Rev. Norbert Augst
Mount Calvary Lutheran Church
3930 Rahn Road
Eagan, MN 55122
Rev. George Muyskens
Peace Reformed Church
4300 Nicols Rd.
Eagan, MN 55122
Roderick MacDonald
Dakota County Library
1101 West C.R. 42
Burnsville, MN 55337
(Dakota County Administrative Offices
to be located in Eagan, November,
1982)
Sperry Univac
3333 Pilot Knob Rd.
Eagan, MN 55121
Blue Cross Blue Shield
3535 Blue Cross Road
Eagan,.MN 55122
Rev. Robert Nygaard Comsery
St. John Neumann Catholic Church 1385 Mendota Hts.Rd.
4303 Pilot Knob Mendota Heights, MN 55120
Eagan, MN 55123
(There are many other small com-
panies which might be appropriate
for consideration. There are
other church groups such as the
Knights of Columbus, etc., but
I think those are covered by
sending a mailing to the churches.)
41
TO: Burnsville/Eagan Cable Commission Members
FROM: Anita Benda and Ralph B. Campbell, III
DATE: Thursday, May 27, 1982
SUBJECT: Cable Policy Issues;. Initial Service Area and
Line Extension Policy
A. Initial Service Area
The franchising authority (and franchisee) should define the
initial service area to be wired for service, in which all residential
subscribers would be offered services at equal rates. The franchising
authority should decide whether service will be offered to industries
and businesses as well as residences in the area. The definition of
"initial service area" may be an actual outline of the area to be
served, or a standard expressed in households per street mile, or both
The franchising authority should develop accurate data on population,
street miles, miles of cable plant to be constructed underground,
etc. that applicants will be required to use to determine their con-
struction plans and to estimate their capital expenses.
Alternative Actions:
1. Determine if minimum requirement will be defined in
terms of residences, industries, businesses and/or
public buildings;
2. Outline the minimum area to be served;
3. Set a minimum standard for the initial service area
expressed in households per street mile (40 homes
per street mile) for initial and future construction;
4. Invite applicants to propose an initial service area
in excess of the minimum area or standard;
5. Require or state preference that all industrial and/or
commercial areas be passed by the subscriber dis-
tribution system;
6. Establish the laracst initial service area as one
priority for judging applicant's proposals; and
7. Require detailed information on the proposal initial
service area from applicants.
Recommendation: 1, 2 and 7.
• • Page 2
B. Line Extension
If the initial service area covers less territory than the cable
service territory boundaries, a policy should be established outlining
how service will be provided to dwelling units outside the initial
area. Such a policy may propose service for these areas if a sub-
scriber is willing to pay a higher installation fee and/or if a sub-
scriber agrees to take service for an extended period of time.
The franchising authority may wish to express preferences about
the line extension policy, such as a preference that installation
rates recover the costs of time and materials, or that service will
be provided to any residence within the community.
Alternative Actions:
1. Set a line extension policy;
2. Invite applicants to propose a line extension policy;
3. State a preference for a line extension policy that
recovers the actual cost of time:and-materials, either
from residents in the line extension area, entire ser-
vice area or a combination;
4. State a preference for a line extension policy that
will provide service to any residence within the
community;
5. Establish the line extension policy providing service
to the greatest number of people at the lowest cost
as one priority for judging applicants; and
6. Require detailed information about the line extension
policy of each applicant, including area to be served,
and timetable for service;
Recommendation:
2, 4, 5 and 6.
43
0
Agenda Information Memo
May 28, 1982
Page Twenty
0
BUESING BROS. SPECIAL USE PERMIT
B. Special Use Permit Revision Request, Gravel Mining/Crushing
(Beusing Bros.) -- At the May 4 City Council meeting, a special
use permit was issued to allow the temporary mining and crushing
of gravel from the Borchert Ingersoll property located at 3275
Dodd Road. During the processing of this application, the staff
worked directly with the applicant, informing him of conditions
associated with this permit. Sybsequently, staff has received
a letter, enclosed on page a-5 , from Buesing Bros. Trucking,
Inc., requesting that condition number 7 as placed on the permit
be modified to allow them to supply other construction projects
in the area. Condition number 7 placed with the approval of the
permit stated, "Material shall only be used for the I-494 project
between the Minnesota River and T. H. 55."
Because the applicant was personally informed of this specific
restriction that would be placed on this permit, he was well aware
of the limitations associated with temporary gravel extraction/
crushing permit. However, he would now like to have this condition
modified to incorporate those referenced projects.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
requested revision to the special use permit for the gravel extrac-
tion/crushing operation on Borchert Ingersoll property for Buesing
Bros. Trucking, Inc.
44
May 25, 1982
• . __:......
Mr. Tom Colbert
Director of Public Works
City of Eagan
Eagan, Minnesota
Subject: Extension of permit for extraction and crushing of
gravel.
Dear Mr. Colbert:
We applied for permits in April to extract and process gravel
for our use in the I-494 construction project, located between
the Minnesota River and Highway 55. Since that time we have
been low bidder on other projects which are located in
Mendota Heights, Eagan, and Bloomington:We are hereby requesting
that our permits be extended to include these additional
projects. The projects are located at:
1. Midwestern Associates, Lone Oak Heights addition, located
at Lone Oak Road and Pilot Knob Road. (10,000 ton)
2.. Pilot Knob Road, located between Mendota Heights Road
and Northland. Drive. (9500 ton),
3. Minnesota D.O.T. Maintenance Bldg.`, located off'Pilot Knob
Road in Mendota Heights. (7000 ton)••v-
4: In Bloomington, near the Airport on I-494 at the river
crossing location. (9500 ton)
All four of the above mentioned projects will be under construction
at the same time we are constructing the I-494 project, from the
river to Highway 55; The above mentioned projects have processed
material requirements of 36,000 tons.
--...r.. y ,.. .. Y questions,
...please £eel ,.,. ,.
If you have an free to contact me at
any time.
sincerely,
BUESING B S. TRUCKING, INC. :
James Beito
Vice President
2285 DANIELS STREET/ (612) 473-1296 / LONG LAKE, MINNESOTA 55356
4-S
0
Agenda Information Memo
May 28, 1982
Page Twenty -One
CONTRACT 82-3
0
C. Contract 82-3, Approve Plans & Specifications/Authorize Adver-
tisement for Bids (Oster Addition & Storland Rd. Utilities) --Contract
82-3 incorporates Projects 350A (Oster Addition) and 352 (Storland
Road) for the installation of utilities. Public hearings for both
projects were both held on January 19, 1982 and subsequent plans
and specifications were ordered for preparation by Council action
at that time. The final plats for Norvin Oaks (Storland Addition)
were approved on May 4, 1982. The City has presently received
an application for final plat approval for the Oster Addition and
it is anticipated that this plat will be approved prior to the
award of contract. All related easements necessary for the instal-
lation of utilities will be provided by way of the final plats
for both additions.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and
specifications for Contract 82-3 and authorize the advertisement
of bids with a bid opening to be held at 10:30 a.m. on Tuesday,
June 29, 1982.
CONTRACT 82-5
D. Contract 82-5, Approve Plans & Specifications/Authorize Adver-
tisement for Bids (Comsery No. 1 - Streets & Utilities) -- In
response to a petition submitted by the applicant together with
a waiver of hearing request, the City Council authorized preparation
of both a feasibility report and plans and specifications for the
installation of streets and utilities to serve the Comsery No.
1 Addition. The feasibility report was presented to the City Coun-
cil on May 18 with a public hearing scheduled for June 15. However,
due to the waiver of hearing and tight time schedule associated
with the development of this facility, plans and specifications
have been completed and are being presented to the City Council
at the June 1 meeting. It is anticipated that the final plat for
this addition will be processed prior to contract award scheduled
for July 6. The easement documents have been prepared and submitted
to Mr. Frank Hasselman, the only other property owner involved
in this project. Mr. Hasselman has verbally agreed to the dedica-
tion of the necessary easements to proceed with this contract.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and
specifications for Contract 82-5 and authorize advertisement for
of bids with a bid opening to be held at 10:45 a.m. on Tuesday,
June 29, 1982.
M
0 0
Agenda Information Memo
May 28, 1982
Page Twenty -Two
BRITTANY ASSESSMENT ACTION
E. Brittany Assessment Action -- A proposed settlement has been
reached concerning an action brought by thriteen property owners
in Brittany Addition against Dakota County Abstract Company, Tol-
lefson Builders and the City of Eagan regarding interest on assess-
ments levied 1981. It is proposed that each of the four parties
including the homeowners pay one-fourth of the interest which amount
totals approximately $3,500 or about $900 per party.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny a set-
tlement of the Brittany assessment issue in which each of the four
parties would pay one-fourth of the interest.
s/Thomas L. Hedges
Lty ministrator
47
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 281 1982
SUBJECT: INFORMATIVE
HRA Report
Enclosed on page +1 is the most recent status report for rent
subsidy programs as it relates to the City of Eagan. Also, to
bring the City Council up to date on the loan to lender program,
a meeting is scheduled for next Thursday morning at the HRA office
at which time the three city administrators will meet with the
consulting team and HRA staff to discuss in further detail the
loan to lender program.
Industrial Revenue Bond Financing
Enclosed is a copy of a letter from Representative Frenzel regarding
some issues he addressed that directly affect municipal finance.
If the City Council so desires, a letter can be drafted regarding
the issues addressed in the attached letter found on page
50 and submitted to Representative Frenzel's office.
I -35E Funding
Enclosed on page $1 is a letter from Senator Boschwitz regarding
a response to the resolution that was submitted to the U. S. Con-
gressional delegation on the status of federal funds for I -35E.
s/Thomas L. Hedges
amity Administrator
I
•
HOUSING & REDEVELOPMENT
AUTHORITY OF DAKOTA COUNTY
2496. 145th STREET WEST
ROSEMOUNT, MINNESOTA 55068
612423-4800
T0: HRA Commissioners; Dakota County Commissioners; City Councils; Fred
Joy, County Administrator; and Dakota County Planning Department
FROM: Carol Schultz, Executive Director
SUBJECT: STATUS REPORT FOR RENT SUBSIDY PROGRAM
DATE: May 17, 1982
We have received 6,162 applications to date. This is an increase of 107 for the month.
"AN EOUAL OPPORTUNITY EMPLOYER"
APPLI-
EXECUTED
APPLI-
EXECUTED
DAKOTA COUNTY
CATIONS
CONTRACTS
DAKOTA COUNTY
CATIONS
CONTRACTS
APEValle
4%
4%
Eagan
11%
14%
Bedroom
Elderly
33
6
Bedroom
Elderly
43
21
2 Bedroom
Elderly
2
1
2 Bedroom
Elderly
8
4
1 Bedroom
Family
13
6
1 Bedroom
Family
27
14
2 Bedroom
Family
156
25
2 Bedroom
Family
413
146
3 Bedroom
Family
46
14
3 Bedroom
Family
183
11
4 Bedroom
Family
11
0
4 Bedroom
Family
33
5
5 Bedroom
Family
1
3
706
201
262
55
Burnsville
13%
15%
Farmington_
7%
5%
Bedroom
Elderly
89
24
Bel droom
Elderly
60
23
2 Bedroom
Elderly
10
7
2 Bedroom
Elderly
0
2
1 Bedroom
Family
36
26
0 Bedroom
Family
0
2
2 Bedroom
Family
470
160
1 Bedroom
Family
27
5
3 Bedroom
Family
185
10
2 Bedroom
Family
201
30
4 Bedroom
Family
19
1
3 Bedroom
Family
94
6
5 Bedroom
Family
2
0
4 Bedroom
Family
21
5
806
728
5 Bedroom
Family
3
0
406
73
"AN EOUAL OPPORTUNITY EMPLOYER"
BILL FRENZEL
THIRD DISTRICT. MINNESOTA
W..HINOTW OMet,
1026 LONOWORTH BYIWIND
202-2252671
0
Congreo.g of tip Oniteb g"Pitatm
Y$me of 31eprdentatibel
Masbjington, MCI, 20515
May 14, 1982
The Honorable Bea Blomquist
Mayor, Eagan
3795 Pilot Knob Road
St. Paul, MN 55122
Dear Mayor Blomquist:
DISTRICTOA =.
MAYBETH CHRISTENSEH
180 FEDERAL Bu:DI
MINNMro 11 85301
612.339-8100
IRIS SAUNDERSON
.3602 PARK CdiQ! SW ARD
ST. I ... S PARK 95310
612-9294830
As the Budget process proceeds, it is becoming apparent that
Congress will have to approve from $20 to $30 billion in new taxes
in FY 1983.
The Administration has two proposals which affect municipal finance.
The first would make municipal bond interest subject to a minimum tax.
The other would sharply restrict offerings of Industrial Revenue Bonds.
I would appreciate hearing your feelings and/or those of your Council
about these and similar proposals.
My intentions presently are to oppose both proposals. The former
would raise the costs of municipal financing and the latter would make
industrial and commercial development nearly impossible at a time when
IDBs are often the only financing vehicle available. I am working on a
bill to curb the worst "abuses" of IDB financing without restricting
normal use.
If your municipality would like to have its opinions put on the record, I
shall appreciate hearing from you.
BF:dr
Yours very truly,
Bill Member of of Congress
SD
THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS
Thomas L. Hedges
City Administrator
3795 Pilot Knob Road
Eagan, MN 55122
Dear Thomas,
'Xnifeb Ziafes Zonate
COMMITTEE ON THE BUDGET
WASHINGTON, D.C. 20910
May 21, 1982
Thank you for contacting me about the earmarking of
federal funds to complete a stretch of interstate highway
(I -35E) located in the Twin Cities. I appreciate hearing
from you on this important issue in Minnesota.
I have personally contacted Senator Maple ---A
(R -North Dakota), Chairman of the Senate Subcom
Transportation and Related Agencies, regarding
Because Congress has not yet agreed on � Fiscal
budget, it may be several months befor we will
exact funding to be appropriated for Yhis proje
However, I remain hopeful about this ffiroject an
to work to see that this stretch of �-35E is cq
Again, thanks for contacting
yr
S1
tz
tee on
s issue.
ar 1983
ow the
ill continue
eted.
IR[ Y. OO AAMC.. M. M[%.. CXAIRMAN
WIWAM L. NRM[TROMO. COLO.
CRN[!T I. MOLLIMO
NwNCT LA MOON RA[RMAOM, RMVL
4WTOl CMIL [0. ILA.
ROOM MIKAPRII.. 'IN""
..I. R. OIO[X, JR., OCL
ORRI. O. INTCH. OT.CN
J. OCRNCTT X*IAI N, u.
JOHN TOwM. T".A.
[A[[OR. T..
MARX .... N. NR.
"AT MART. COLO.
CTCVCL O. ITMMI. Ip
XOWARO M. MCTICNRAOM. OXIO
CMARLCR ORR[[LRT, IOWA
DONALD W. RI[OLC. JR., MRN.
ROR[RT W. XI1R[M, WIR.
DANIEL PATRICK MOTNIHANI N.Y.
I"AN gARVI... IMO.
J. JAMES =.. M[HII.
RUO. OORTOM, WARN.
STEM [M R[LL
RTA' OIR[ROR
LMORM TANIIMRLiT. MINOILRT RTAI/ OIRERM
Thomas L. Hedges
City Administrator
3795 Pilot Knob Road
Eagan, MN 55122
Dear Thomas,
'Xnifeb Ziafes Zonate
COMMITTEE ON THE BUDGET
WASHINGTON, D.C. 20910
May 21, 1982
Thank you for contacting me about the earmarking of
federal funds to complete a stretch of interstate highway
(I -35E) located in the Twin Cities. I appreciate hearing
from you on this important issue in Minnesota.
I have personally contacted Senator Maple ---A
(R -North Dakota), Chairman of the Senate Subcom
Transportation and Related Agencies, regarding
Because Congress has not yet agreed on � Fiscal
budget, it may be several months befor we will
exact funding to be appropriated for Yhis proje
However, I remain hopeful about this ffiroject an
to work to see that this stretch of �-35E is cq
Again, thanks for contacting
yr
S1
tz
tee on
s issue.
ar 1983
ow the
ill continue
eted.
.ry
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
REGULAR MEETING
CITY HALL
JUNE 1, 1982
6:30 P.M.
AGENDA
I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE
II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES
� III. 6:35 - DAKOTA COUNTY ASSESSOR'S OFFICE - ABATEMENTS
e
IV. 6:45 - DEPARTMENT HEAD BUSINESS
e•$ A. Fire Department
8 B. Police Department
p•$ C. Park Department
e•$ D. Public Works Department
V. 6:55 - CONSENT ITEMS (One Motion Approves All Items)
Q(Q'A. Leitner Black Dirt & Distribution Permit Renewal
j5 B. Combination Gambling License/Eagan Hockey Boosters for July 4th
Celebration
Q. IS C. Mechanical Maintenance Agreement
Ib D. Contract 81-3, Change Order #1 (Burr Oak Utilities)
e%q E. Contract 81-15, Change Order #1 (Brown's Pond Outlet)
e 11 F. Wedgewood 1st Addition, Final Acceptance -Streets & Utilities
.jq G. Summer Playground Personnel
Q i9 H. Project 357, Receive Feasibility Report/Order Public Hearing
e (Cinnamon Ridge 3rd Addition)
P.19 I. Street Vacation, Receive Petition/Order Public Hearing (Denmark
Ave.)
11 J. Contract 81-13, Change Order #2 (Park Cliff Storm Sewer)
e
!L% K. Approve Agreement/Authorize Execution (RES Grading Permit)
VI. 7:00 - PUBLIC HEARINGS
P.ZZ A. Project #274, Reassessment Hearing, Silver Bell Road Area
Streets & Utilities (Continued tr.om 5-18-82 Meeting)
VII. OLD BUSINESS
e*1'3A. Appointment of Advisory Park & Recreation Committee Member
19 B. Presentation of 1981 Financial Statement
e.30 C. Closing Debt Service Bond Funds & Asset Transfer
VIII. NEW BUSINESS
9a- A. Gresser, Inc., IRB Financing/Request for Extension
Q.
Q.54 B. Durning's Restaurant for Amusement Device License
p.J+C. Request for IRB Public Hearings, Federal Land Company/Office
Buildings
0
Eagan City Council Agenda
June 1, 1982
Page Two
IX. ADDITIONAL ITEMS
A. Cable Television Commission Update
�} B. Special Use Permit Revision Request, Gravel Mining/Crushing
P (Buesing Bros.)
p b C. Contract 82-3, Approve Plans & Specifications/Authorize Adver—
tisement for Bids (Oster Addition & StorLand Rd. Utilities)
q.b D. Contract 82-5, Approve Plans & Specifications/Authorize Adver—
tisement for Bids (Comsery No. 1 — Streets & Utilities)
h� E. Brittany Assessment Action
X. VISITORS TO BE HEARD (For those persons not on the agenda)
XI. ADJOURNMENT
0 0
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 28, 1982
SUBJECT: AGENDA INFORMATION
After approval of the May 18 regular City Council minutes, special
City Council minutes of meetings held on April 15 and 28 and the
June 1, 1982 City Council agenda, the following items are in order
for consideration:
DAKOTA COUNTY ASSESSOR'S OFFICE - ABATEMENTS
A representative of the Dakota County Assessor's Office will be
present to review five (5) parcels of real estate that are recom-
mended for tax abatements. The five (5) parcels are described
on the attached sheet found on page .Z. and maps further descri-
bing the locations of the parcels wit in the community are found
on pages 3 through 7
ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny
the recommendation of the Dakota County Assessor's Office to approve
five (5) tax abatements.
ABATEMENTS--
April 21, 1982
1
Real Estate: Approved
Olga W. Labey
#10-00400-013-05
Upon reviewing the property it was found that the
Eagan, City of
buildings and a portion of the land had been pur-
chased by the State. Therefore, the remaining
land will be classified as vacant land. A re=
duction in assessed value and estimated market
value is requested. The assessed value should
be reduced from $8,034 to $2000.
Lawrence Groven
#10-01800-020-79
Upon reviewing the property it was found that the
Eagan, City of
lot had been listed as 107.37 ft, when in fact it
was only 97.37 ft. The assessed value for 1979
should be reduced from $7,731 to $7,629. The 1980
assessed value should be reduced from $7,784 to
$7,652. The 1981 assessed value should be reduced
from $8,982 to $8,850.
Peter Rinehart
Upon reviewing the property it was found that the
#10-84601-100-07
property had been incorrectly assessed for having
Eagan, City of
a new addition which it in fact never had. There-
fore the assessed value should be reduced from
$12,002 to $10,825.
James R. Driscoll
Upon reviewing the property it was found that the
#10-44300-142-02
structure had been over -valued. Therefore, a
Eagan, City of
reduction in value is requested. The assessed.
value should be reduced from $22,162 to $20,762.
Olaf E. Waldeland
#10-01900-020-07
Upon reviewing the property it was found that the
building had been over -valued. Therefore, a
Eagan, City of
reduction in value is requested. The assessed
value should be reduced from $82,860 to $75,352.
/V Orfn arQ- �A• of w.rw u.0
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ROAD ISTATE �yyA=0_HIGIlAy NO_32 . . . .
0
Agenda Information Memo
May 28, 1982
Page Two
FIRE DEPARTMENT
0
A. Fire Department -- There are no items to be considered for
the Fire Department at this time.
POLICE DEPARTMENT
B. Police Department -- There are no items to be considered for
the Police Department at this time.
PARKS DEPARTMENT
C. Parks Department -- There are no items to be considered for
the Park Department at this time.
PUBLIC WORKS DEPARTMENT
D. Public Works Department:
Item #1: Univac Well Field Test Drilling -- The City's Comprehen-
sive ater SuppTy— and -Distribution Repoirt proposes that a total
of eight wells be located on the Sperry Univac property north of
Yankee Doodle Road and west of Pilot Knob Road. These wells are
part of the well field that will eventually supply water to the
central area (with or without a treatment plant) at our Yankee
Doodle site on Coachman Road. These Sperry Univac wells will pro-
vide approximately 12 MGD. or 26% of Eagan's ultimate water supply.
To date, none of these wells has been constructed on Sperry Univac's
property. However, the recently completed 1982 comprehensive report
for water supply recommends that well #7 (See pageJ ) be con-
structed in 1985 to meet the projected water demaor 1986.
It is projected that wells #8 and #9 be constructed in 1987 and
1990, respectively.
In discussing the City's water supply needs and the proposed future
well site locations with Sperry Univac, they have expressed concern
regarding our well field development and its potential effect that
resulting vibrations created by the construction of these wells
would have on the operation on both the existing and new facilities
presently under construction. Univac's new semi conductor facility
presently under construction in the northwest corner will be highly
sensitive to ground vibrations. Sophisticated vibration dampening
measures have been incorporated into the building design, including
a sophisticated isolation slab in the most sensitive portion of
the facility. This slab is scheduled to be floated on a series
of rubber cushions in August of 1982. In spite of the vibration
control system designed for the building, Univac is concerned about
the unknown nature of the vibrations created from wells drilled
by the cable tool method as proposed by the City of Eagan. As
a result, they have requested that any deep wells constructed after
their new facility is in operation in early 1983 utilize a rotary
drilling method rather than the established cable tool drilling.
Is
0 0
Agenda Information Memo
May 28, 1982
Page Three
Rotary drilling in the development of municipal wells is not com-
monly used in Minnesota due to its inability to maintain a vertical
alignment which subsequently creates unnecessary and excessive
wear on the line shaft and its bearings. There are presently no
well drillers in the area who have rotary drilling equipment large
enough to construct a municipal well. Subsequently, equipment
would have to be mobilized from other states to perform this work
at an estimated additional cost of $15,000 per well as compared
to our standard cable tool drilling method. The rotary drilling
method has considerably less vibration associated with it in com-
parison with the impact cable tool method.
The cable tool drilling would be acceptable to Univac if adequate
data could be provided indicating its vibrations would be less
than their acceptable limit. Since Univac's new facility will
not begin production until early 1983, adequate vibration data
could be obtained by proceeding immediately with the construction
of well #7 utilizing the cable tool method and monitoring ground
vibrations at critical locations on L'nivac's property. This vibra-
tion monitoring data would then be evaluated to determine if cable
tool drilling could be utilized for future wells proposed for this
site. If cable tool drilling is determined to be acceptable, then
the remaining wells could be constructed when additional water
supply is required by the growth and development of the' City.
If cable tool drilling is not acceptable, an evaluation would have
to be made pertaining to the feasibility of drilling future wells
at the present time with the cable tool method before the 1983
plant opening vs. drilling the more undesirable rotary drilled
wells at additional expense as the additional supply is required.
If well #7 is not constructed and the resulting vibration data
is not obtained by 1983, the City would forfeit their option to
use cable tool drilling on the Univac property and would be forced
to use the rotary drilling in all future wells on their property.
The City would pay a minimum of an estimated additional $15,000
more per well for rotary drilling and would receive a lower quality
end product.
The estimated cost to construct the well shaft now for the 1985/86
required well #7 is $142,000.
The consulting engineer, Bob Rosene, has done extensive research
into this issue. And after reviewing the problem with experts
in the field at the University of Minnesota, the U. S. Bureau of
Mines and several private geotechnical firms, he has recommended
that a Mr. David E. Fogulson, a consulting geophysicist, would
be the most economical/best qualified individual to perform the
required ground vibrations monitoring. This individual and his
method of testing have been accepted by Univac in determining the
effect of the vibrations generated by this well's development.
0 0
Agenda Information Memo
May 28, 1982
Page Four
The estimated cost of this vibration monitoring would be approxi-
mately $5,000-$6,000. Subsequently, the total costs associated
with the development of well #7 to determine its impact on l'nivac's
facilities would be approximately $148,000. This well would then
be developed with its related pump and well house during 1985 in
accordance with our proposed comprehensive plan.
Therefore, the Public Works Department is requesting authorization
from the City Council to advertise for bids and construct Deep
Well #7 and to monitor its vibration effects during the summer
of 1982. If the test results indicate the City's well development
would not have an impact on Univac's facilities, it could result
in approximately $125,000 savings in 1982 dollars in the overall
development of this well field.
ACTION TO BE CONSIDERED ON THIS MATTER: To authorize staff to
prepare plans and specifications and to advertise for bids for
the development of well #7 and to contract with Mr. David E. Fogul-
son to perform the vibration testing associated with its develop-
ment.
/O
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0 0
Agenda Information Memo
May 28, 1982
Page Five
Item #2: Consulting Engineering Services Contract -- The City
o agan as retaine t e consu ting engineering services of Bones-
troo, Rosene, Anderlik & Associates, Inc., to perform both design
and contract management functions for the City of Eagan on a con-
tract basis. The contract defining the scope of services and the
relationship between the City and the consulting engineer was pre-
pared and executed in May of 1968. With the present organizational
structure of City. staff that evolved during the past several years,
it has been determined by the City Administrator and Public Works
Director that a new detailed contract be prepared that would more
accurately define the areas of responsibilities of both the City
and the consulting engineer in the performance of providing and
administrating the consulting engineering services required on
various City contracts. Subsequently, the City Administrator,
Public Works Director and consulting engineer have had several
meetings resulting in the preparation of a new, revised contract
for engineering services. While the new contract is a complete
revision from the original contract, there are five major areas
that have been revised and/or added through this new contract as
follows:
1. The new contract now provides and "errors and omissions"
clause for the services rendered by the consulting engineer
with the related requirement of liability insurance in the
amount of $1,000,000.
2. It more accurately defines the scope of additional services
as requested by the City to be paid for at an annually
approved hourly rate schedule. It also more accurately
defines the areas of responsibility and work to be performed
by the consultant under the basic fee which is determined
as a percentage of any contract awarded.
3. The new contract provides for utility construction staking
to be paid for under the hourly rate schedule rather than
as a part of the basic fee percentage schedule.
4. The contract increases the amount of the basic fee (from
70% to 80%) to be paid to the consultant at the time of
the award of the contract.
5. The new contract establishes an arbitration procedure for
resolving any disputes that may arise out of the implementa-
tion of this contract.
12
Agenda Information Memo
May 28, 1982
Page Six
The new contract agreement also includes several other minor revi-
sions to assist in the daily administration of the working relation-
ship between the City and the consulting engineer. After extensive
review by the City Administrator, Public Works Director and Bob
Rosene, representing the consulting engineering firm, we have
arrived at an acceptable agreement which is now being presented
to the City Council for formal approval. If any member of the
City Council would like to examine a copy of the proposed contract
in detail, please contact the Director of Public Works at home
over the weekend and he will provide a copy.
ACTION TO BE CONSIDERED ON THIS MATTER: Approve the 1982 agreement
for consulting engineering services between the City of Eagan and
Bonestroo, Rosene, Anderlik & Associates, Inc., and to authorize
the Mayor and City Clerk to execute said agreement.
Item #3: Public Works Committee Report/RES Grading Permit -- At
the May 18 City Council meeting, the Council approved the grading
permit as submitted by RES Investment, Inc., for approximately
83 acres in the southwest corner of Blue Gentian Road and T.H.
149. Because of the involved discussion that night and the concerns
expressed by Mr. Jim Imre, the City Council approved the grading
permit but directed the Public Works Committee to review in detail
the concerns expressed by Mr. Imre. Subsequently, on Tuesday,
May 25, at 4:00 p.m., the Public Works Committee met at the offices
of General Coatings, Inc., with representation by the City of Eagan,
the applicant, General Coatings, Inc., and the construction con-
tractor performing the work. After reviewing individually all
the concerns listed by Mr. Imre pertaining to the grading opera-
tions, the Public Works Committee determined that the grading permit
as proposed and approved by Council action was in conformance with
City requirements. However, it was determined that during the
grading operations adjacent to Mr. Imre's north property line,
specific care be taken to minimize the impact on several large
well established oak trees and to insure that the drainage swale
as proposed was adequate to eliminate any potential water problems
to Mr. Imre's property. The Public Works Committee recommended
that Mr. Imre and Mr. Robbins work together to try and resolve
their differences as adjacent property owners pertaining to the
visual impact that one property would have upon the other during
and after the completion of grading operations. As a result of
this discussion, the Public Works Committee felt that there should
be no additional conditions placed on this permit other than those
recommended by staff during the presentation of this application
to the Council on May 18. Therefore, there is no formal action
required by the Council resulting from this Public Works Committee
meeting.
ACTION TO BE CONSIDERED ON THIS MATTER: To receive the Public
Works Committee's report regarding the RES grading permit.
13
Agenda Information Memo
May 28, 1982
Page Seven
.CONSENT ITEMS
0
There are a total of eleven (11) items on the agenda referred to
as Consent Items requiring one (1) motion by the City Council.
If the City Council wishes to discuss any of the items in further
detail, those items should be removed from the Consent Agenda and
placed under Additional Items unless the discussion required is
brief.
EXCAVATION PERMIT - LEITNER
A. Leitner Black Dirt & Distribution Permit Renewal -= At the
January 19, 1982 City Council meeting, the application of Arnold
Leitner to consider annual renewal of an excavation permit to allow
a black dirt and distribution area on Meadowview Road was reviewed.
After reviewing the permit, there was concern expressed by the
City Council regarding potential erosion or siltation build up
that may create a safety or health problem in and adjacent to the
man made lake caused by the mining operation. Action by the City
Council at that meeting was, "Wachter moved, Egan seconded the
motion to approve the application with the condition that the staff
review the operation after the spring thaw and determine whether
there are any safety or health hazards as a result of the opera-
tion. All voted yes." Building Inspector Peterson has reviewed
the parcel defined as the Leitner black dirt distribution area
which is zoned Light Industrial. The black dirt is obtained from
excavations where there is a surplus of dirt. The dirt is then
stockpiled and sold as topsoil for new lawn and yard work as re-
quired. Chief Building Inspector Peterson met with Mr. Leitner
on Tuesday, May 11, at the site, and his inspection did not reveal
any signs of erosion or siltation that was contained on-site.
Mr. Leitner informed Chief Inspector Peterson that the business
only generates six to eight trips a day from the site. It is the
opinion of our Chief Building Inspector that the operation meets
the intent of Ordinance #8. Chief Inspector Peterson has provided
a history of the mining operation at that site which is as follows:
1969: Business started as a black dirt storage and distribution
center. No mining was performed.
August 1, 1978: Mining permit under amended Ordinance #8 was
granted.
September 26, 1978: Building permit on unplatted property was
granted by the Advisory Planning Commission.
October 3, 1978: Building Permit approved by Eagan City Council
for a 32' x 32' building for equipment storage.
And then each year thereafter, the gravel permit or excavation
permit was renewed annually by the City Council.
i4
Agenda Information Memo
May 28, 1982
Page Eight
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the staff review
and continue the excavation permit for the Leitner black dirt and
distribution operation.
GAMBLING LICENSE - HOCKEY ASSN.
B. Combination Gambling License/Eagan Hockey Boosters for July
4th Celebration -- An application for a combination gambling license
was received from the Eagan Hockey Boosters' Club. The license
is requested for the July 4th celebration and the date of the games
would be July 2, 3 and 4. The hours that the games will be played
are 10:00 a.m. until 12:00 p.m. There will be 251 prizes valued
at a total of $500. Mr. Brian Running, residing at 1765 Montery
Lane is the authorized officer of the organization and the gambling
manager is Anthony R. Lancette, who resides at 1720 Crestridge
Lane. Because the organization is non-profit and in existence
to serve the youth in Eagan who want to play recreational hockey,
the Hockey Boosters' Club is requesting that the City waive the
license fee which amounts to $25 and the $10,000 bond requirement.
The City Council did take action in 1980 to waive both the license
fee and the bond requirement. There was not a formal request made
in 1981. Apparently, the license fee was not waived at that time.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve gambling
license and waive the fee and bond requirements for the Eagan Hockey
Boosters, Inc.
MECHANICAL MAINTENANCE AGREEMENT
C. Mechanical Maintenance Agreement -- The City has traditionally
contracted with a mechanical company to provide a maintenance agree-
ment for heating, ventilating and air conditioning at the City
Hall facility. Chief Building Inspector Peterson has secured pro-
posals and is recommending that the low proposal submitted by Yale
Mechanical to provide a heating, ventilating and air conditioning
maintenance agreement be approved.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve a heating,
ventilating and air conditioning maintenance agreement with Yale
Mechanical.
/.S
Agenda Information Memo
May 28, 1982
Page Nine
CONTRACT 81-3
0
D. Contract 81-3, Change Order #1 (Burr Oak, et al, Utilities)
-- Contract 81-3 incorporated Projects 318 (Yankee Square Shopping
Center Storm Sewer), 319 (Burr Oak Pond Storm Sewer Outlet), and
327A (Killdeer Addition Utilities). Change Order #1 incorporates
additions to all three projects as follows:
Part A - Killdeer Addition, Project 327A -- After the award
�Fifs project during i n personnel were on strike.
Subsequently, the necessary permit to work within trunk
highway right-of-way could not be obtained, creating a delay
in the installation of utilities for the Killdeer Addition.
These delays required the contractor to abandon the work
and to remobilize at a later date, resulting in an addition
of $500.
2. Part B - Yankee Square Sh000ine Center Storm Sewer. Proiect
J1U -- LLL ULUCL LU 1Ub La11 LLLC .JLUL111 bUWUL LUk4ULLUU LU ll6llUlu
t e run off from Yankee Square Shopping Center parking lot,
it was necessary to install additional storm sewer catch
basins and leads. During the construction of this work,
Yankee Doodle Road was being upgraded by the county, thereby
requiring the installation of an additional man hole
and a longer storm sewer lateral to tie into the new roadway
width. This resulted in an $1,998.95.
Part C - Burr Oak Pond Outlet, Project 318 -- Due to a change
in elevation through a portion or trio private property,
the force main for this storm sewer outlet had to be lowered
to a deeper depth. Subsequently, this resulted in an addi-
tional cost of $705.
These three revisions result in a change order addition of $3,203.95
to Contract 81-3 as awarded to Parrott Construction Company.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order
#1 to Contract 81-3 in the amount of an additional $3,203.95.
/6
0 0
Agenda Information Memo
May 28, 1982
Page Ten
CONTRACT 81-15
E. Contract 81-15, Change Order #1 (Brown's Pond Outlet) -- During
the installation of the force main outlet from the pond adjacent
to the Beacon Hill Addition and John Brown's property, the discharge
created drainage problems for the Richard Scherer property. After
review of Mr. Scherer's complaint by the Public Works Committee,
it is recommended that the City redirect the flow from this lift
station force main outlet. Subsequently, this work involved the
addition of approximately 150 feet of force main along the south
side of Cliff Road to the west resulting in an addition of $1,900
to the original contract.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order
#1 to Contract 81-15 in the amount of an additional $1,900.
WEDGEWOOD STREETS & UTILITIES
F. Wedgewood 1st Addition, Final Acceptance, Streets & Utilities
-- The City has received a request for f.inal acceptance of the
streets and utilities installed in Wedgewood 1st Addition under
a private contract by Dunn & Curry Real Estate Management, Inc.,
as managed by Mr. Rod Hardy of the Sienna Corporation through the
consulting engineering firm of James R. Hill; Inc. Construction
inspection and observation was performed by representatives of
the City of Eagan and final inspections and testings were performed
by City authorized personnel. Results of these inspections and
tests indicate that streets and utilities were installed in con-
formance with City approved plans and specifications. Therefore,
the staff is recommending formal acceptance for perpetual main-
tenance of this subdivision.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the installation
of streets and utilities in the Wedgewood 1st Addition and accept
for perpetual maintenance.
SUMMER PLAYGROUND PERSONNEL
G. Summer Playground Personnel -- Attached on page If is a
list of people suggested for employment on the Eagan playgrounds
for the 1982 summer. The salary range is $3.75 --$4.75 per hour
depending on experience.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the summer
playground personnel as recommended by the Director of Parks &
Recreation.
17
•
• May 21, 1982
DEMO TO: KEN VRAA, DIRECTOR OF PARKS
DOROTHY PETERSON, RECREATION
PROGRAMMER
FROM: LORI HATFIELD, PROGRAM AIDE
RE: SUMMER PLAYGROUND PERSONNEL
The following is a list of people
suggested for employment on the Eagan
playgrounds for the 1982 summer:
1. Returning from last year:
2. New Personnel
Dorothy Aho
Jo Ellen Fredlund
Kristi Edlund
Thereasa Gluek
Kathleen Fletcher
Mark Kieper
Nancy Fowler
Chris Miller
Lisa Gilsdorf
Renee Neveau
Nancy Holford
Shelly Olson
Craig Johnson
Tammy Peare
Linda Kompelien
Karen Peterson
Kristin Lacey
Sherri Wessel
Roberta Larson
Janet O'Brien
Kathleen Ryan
Diane Schultz
Charalyn Wolf
E
0 0
Agenda Information Memo
May 28, 1982
Page Eleven
PROJECT 357
H. Receive Feasibility Report/Order Public Hearing (Cinnamon Ridge
3rd Addition) -- On May 4, 1982, the City Council received a peti-
tion from Zachman Homes requesting the preparation of a feasibility
report for the installation of streets and utilities in the Cinnamon
Ridge Third Addition. This report has now been completed and is
being presented to the Council for their review with the intentions
of holding the public hearing on July 6, 1982.
ACTION TO BE CONSIDERED ON THIS MATTER: To receive the feasibility
report for Project 357 (Cinnamon Ridge Third Addition) and order
the public hearing to be held on July 6, 1982.
STREET VACATION - DENMARK AVE.
I. Street Vacation, Receive Petition/Order Public Hearing (Denmark
Avenue) -- The City has received a petition from the two affected
property owners requesting that the excessive right-of-way for
Denmark Avenue be vacated so that it can be incorporated into their
legal description of their adjacent lots. This excessive right-
of-way resulted from the realignment of the Denmark Avenue with
the intersection of Wescott Road as referenced on page 20
With both Denmark Avenue and Wescott Road being constructer to
its ultimate design section, the staff does not have any objections
to this petition.
ACTION TO BE CONSIDERED ON THIS MATTER: To receive the petition
for the vacation of a portion of Denmark Avenue and schedule the
public hearing to be set on July 6, 1982.
17
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0 0
Agenda Information Memo
May 28, 1982
Page Twelve
CONTRACT 81-13
J. Contract 81-13, Change Order #2 (Park Cliff Storm Sewer) --
The City has received a petition from Mr. Richard Winkler, developer
of the Park Cliff Addition, requesting the City to construct addi-
tional storm sewer facilities to eliminate the erosion problems
that are being experienced in the first addition. The City is
presently preparing a feasibility report for Project 359 to accommo-
date this additional storm sewer construction which is being re-
quested to be assessed. However, because this work needs to be
performed as soon as possible to prevent damage to the existing
storm sewer system and street surfacing, Mr. Winkler signed a waiver
of hearing and requested that this work be performed immediately.
Subsequently, the City has prepared a change order to Contract
81-13 to have Don Erickson Construction Company perform this work
at an estimated cost of $10,410.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve Change Order
#2 to Contract 81-13 (Park Cliff Storm Sewer Extension) in the
amount of $10,410.
RES GRADING PERMIT
K. Approve Agreement/Authorize Execution (RES Grading Permit)
-- As a condition of issuing the grading permit for the RES Invest-
ment Company on May 18, it was required that an agreement be entered
into with the City of Eagan by representatives of the property
owners and the construction contractor agreeing to dedicating a
ponding easement as required by the City when requested by the
City. This agreement has been prepared by the City Attorney's
office and executed by all appropriate parties and is now being
presented to the Council for formal ratification.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the RES grading
permit agreement and to authorize the Mayor and City Clerk to
execute said agreement.
2.I
0 0
Agenda Information Memo
May 28, 1982
Page Thirteen
P,C'BL!I;C HEARQNGSI.
REASSESSMENT HEARING - PROJECT 274
A. Project #274, Reassessment Hearing, Silver Bell Road (Streets
& Storm Sewer -- On May 18, 1982, it was anticipated that a reas-
sessment hearing would have to be held to comply with the assessment
appeal filed by Mr. Lester Spencer. However, the staff was success-
ful in negotiating a settlement whereby Mr. Spencer has since for-
mally withdrawn his appeal of the assessments associated with Pro-
ject #274. Therefore, there is no need to continue any further
with the proposed reassessment hearing that was originally necessi-
tated by the assessment appeal.
ACTION TO BE CONSIDERED ON THIS MATTER: To close the public hearing
and cancel the reassessment hearing to Mr. Lester Spencer under
Project #274.
2Z
0
Agenda Information Memo
May 28, 1982
Page Fourteen
11 OLD >BUSINES'S.
APRC APPOINTMENT
L
A. Appointment of Advisory Park & Recreation Committee Member
-- An opening does exist on the Advisory Parks & Recreation Com-
mittee due to the resignation of Steve Johnson. Mr. Johnson's
term is to expire December 31, 1982, and, therefore, a replacement
for his unexpired term would be for a period of seven (7) months.
The City Administrator advertised the opening in the Eagan
Chronicle, Dakota County Tribune and City Newsletter. There are
five (5) applications which have been received. Copies are enclosed
on pages a+ through a$ for your review. Normally, the City
Council does not interview applicants when considering a replacement
for an unexpired term. The City Administrator has sent a letter
to each of the applicants advising them that action is to be con-
sidered by the City Council at the meeting on Tuesday.
ACTION TO BE CONSIDERED ON THIS MATTER: To appoint a resident
of the community to serve the unexpired term for a period of seven
(7) months on the Advisory Parks & Recreation Committee.
01
1844 Taconite Trail
Eagan, MN 55122
May 17, 1982
City Administrator Tom Hedges
3795 Pilot Knob Road
Eagan, MN 55122
Dear Tom:
I understand that an opening has occurred on the
Advisory Park and Recreation Committee, and am applying
for that position. I've been back in Eagan less than two
weeks, and didn't anticipate a chance to return to the
committee this soon, but I'm happy the opportunity has
arisen.
I served on the Advisory Park and Recreation Committee
for 4j years before resigning last July because of a
temporary move to New York State. The last 1* years of
that time I was vice -chair and also chairman of the trails
sub -committee. I would like to use the knowledge and
experience I gained to again serve Eagan.
I am particularly excited about working on the
Comprehensive Plan for the pa rks. My greatest interest
has always been in the development of the parks and trails.
I would like to see a plan made for optimum usage of the
park system for all recreational needs and by people of
all ages. I would also like to work on better access and
signage to increase citizen awareness and use of our parks.
Please include my name among those presented to the
Mayor and Council for their consideration on June 1.
Sincerely,
Jean
Lek en
9-y'
WI
•
REALTY COMPANY
SHAMROCK PLAZA
297 SOUTH McKNIGHT ROAD • ST. PAUL, MINNESOTA 55119
May 21, 1982
Mr. Tom Hedges
3795 Pilot Knob Road
Eagan, Minnesota 55122
Dear Tom:
I am writing in regards to the vacancy on the Eagan Advisory
Park and Recreation Committee.
I reside in Eagan, and I am very interested in serving on the
Committee. I have lived in Eagan for one year and I am planning
to stay.
My husband Jim and I have two school aged children and we're
very interested in continuing a good park and recreation system
in this community.
Please be aware that my husband is Jim Tilsen of Tilsen Homes,
however, I do not feel there will be any conflict of interest.
I work part-time for Cardinal Realty Company on the east side
of St. Paul.
If you need any further information, please contact me.
Thank you for your consideration.
Since ely yours, )
Deanna Wiener Tilsen
DWT/ab
BU/LD BUY SELL
PHONE: 739-8033
TRADE
•
Mr. Thomas Hedges
Eagan City Administrator
Eagan City Hall
3795 Pilot Knob Road
Eagan, Minnesota 55122
Dear Mr. Hedges:
• _ i 1�!i �i� a .., ....
May 20, 1982
Please accept this letter as my application for possible appointment to the
Eagan Advisory Park and Recreation Committee. I, my wife, Theresa, and sons,
Matthew, age 5 and Michael, 5 months, have lived at 4365 Medary Ave. in Eagan
for the past six years.
Born and raised on a farm in western Minnesota, I have always enjoyed working
outdoors. I was fortunate to have the opportunity to enjoy the many parks
that our farming community had developed. They played an important role in
my life as I was growing up.
I still place a high importance for establishing and maintaining an excellent
park system. That is why we purchased a house where we are currently residing.
The River Hills Park East park provides my family, plus many other children
and adults the opportunity to recreate, learn and grow collectively together.
Having had the opportunity to utilize good park facilities in the past, com—
bined with the opportunity which I and my family currently experience, I
know how important it is to maintain and provide for good quality parks in
the future. I would like to be a part of the team that will be responsible
for providing families with the opportunity to enjoy and recreate together.
Thank you for providing the opportunity for me to apply for this position.
I will be looking forward to hearing from you.
WRS/ehp
26
Sincerely,
William R. Streff
0
Mr. Tom Hedges
City Administrator
3795 Pilot Knob Road
Eagan, Mn. 55122
Dear Mr. Hedges,
4434 Oak Chase Road
Eagan, Mn. 55123
May 26, 1982
Through your article in the Eagan News I have learned
that you have a vacancy on the City's Advisory Park &
Recreation Com mittee. I wish to apply for the position.
I have been a resident of this area since 1962. I
operate a typing business in my home and am also part
owner/operator of Epic Tours, a Minneapolis based tour
company.
I reside with my family at 4434 Oak Chase Road in
Eagan. All members of my family are sports active
people. I have three children; one at Rosemount Senior
High, one at Rosemount Middle School and one at Northview
Elementary School. I am familiar with the sports and
recreational activities that are offered through the school
systems and park committees in this area.
I am aware of the considerable amount of growth that
the City of Eagan is now experiencing and understand that
we need to continue to provide park and recreational areas
for the residents of this city.
I believe that my knowledge of the Eagan area, my
experience with sports activities and my continued interest
in park development qualifies me for an appointment to this
committee. I will be happy to supply any further information
that may be necessary. My telephone number is 452-5119.
llo
Sincerel y,
Linda Ot Bri en
a7
• orge H. Kubik
�j 53 Pineridge Drive
Eagan, Minnesota 55121
City of Eagan
3795 Pilot Knob Road
Eagan, Minnesota 55122
Dear Sir:
The May 1982 issue of the OEagan News" announced a vacancy on the City's
Advisory Park & Recreation Committee. I wish to be considered for the position.
As a resident of Eagan, I am very interested in the acquisition and development
of park and recreation lands for our community. A coordinated effort in this
area will ensure that the residents of Eagan and the surrounding communities
will continue to enjoy the benefits of planned park and recreation programs.
My experience and education are directly applicable in meeting the requirements
for this position.
Experience:
1. U.S. Fish and Wildlife Service - 13 years
2. U.S. Civil Service Commission - 2 years
3. U.S. Department of Justice - 1 year
My experience has .included.
1. The periodic administrative review of the U.S. Fish and Wildlife Service
Realty activities and the multiple -use National Wildlife Refuges. (The
Realty program directs the acquisition of lands through purchase or easement.)
2. Land use planning for public lands. (For several years, I was Chairman of
the Computerized Inventory and Analysis activity on behalf of the Upper Miss-
issippi River Basin Commission. We developed and evaluated a series of master
planning approaches for multiple -use activities on the Upper D'd.ssissippi River
Basin. The results of this project were published, underwent public hearings,
and were incorporated into a multiple use master planning bill which is
now before the U.S. Congress.)
3. Numerous years as Regional Training Officer and as Project Officer for
environmental studies.
I have been directly involved with the representatives of a variety of regulatory,
natural resource, and development agencies. Numerous private interest groups
and concerned citizens have been involved in the projects which I have directed.
Education.
1. BA - College of.St. Thomas;.St. Paul, Minnesota (1966).
Major work included Law, Political Science, and Economics.
2. Graduate Courses - University of Minnesota; Minneapolis, Minnesota.
Major work included Ecology, Education, and Business Administration.
The wise acquisition and use of Eagan park land is of concern to me and to many
residents of Eagan. Your acceptance and review of this application is appreciated.
If I can provide further information please contact me.
Sincerely,
c7l_, - /(. IZ-e-Z
oZ$ May 25,1982
0
Agenda Information Memo
May 28, 1982
Page Fifteen
0
ANNUAL FINANCIAL REPORT
B. Presentation of 1981 Financial Statement -- The 1981 Annual
Financial Report is a deviation from previous audit reports in
that much of the coordination and preparation was performed by
the Finance Department under the supervision, guidance and author-
ship of our Director of Finance, Gene VanOverbeke. The City Ad-
ministrator is extremely pleased with the progress that has been
made in the Finance Department to tighten the accounting operations
and more specifically the fact that the City compiles much of the
financial data that is audited by the firm of Wilkerson, Guthman
and Johnson. In the past, prior to the City's hiring of a Director
of Finance, the City would provide for the accounting operations
during each calendar year. Each year, the auditing firm of Wilker-
son, Guthman and Johnson was required to provide not only an audit
of accounting activities that were transacted during the calendar
year but in many cases required to reconstruct many of those
accounting functions as well as prepare a financial statement for
the year's transactions and then perform an audit report on the
financial statement. It was the objective of the City Administrator
in the hiring of a director of finance that accounting activities
would be tightened so as not to require any reconstruction by the
auditors and further that a financial report would be perpared
that would become a statement of accounting activities that are
audited by the outside auditing firm. Finance Director VanOverbeke
has performed a very high level of accounting activities and
functions during the past two years. As a result of his spending
a great deal of time in changing the accounting system from cash
basis accounting to an accrual basis accounting, transfering all
the City's activities from the business machine to the LOGIS opera-
tion and the establishment and monitoring of tight financial con-
trols, the yearly accounting activities have been tightened to
a very desirable level. The financial report prepared by the
Director of Finance is the first financial report that has ever
been prepared for the City of Eagan by inhouse staff. The Director
of Finance prepared a financial report of all activity functions
which was audited by the firm of Wilkerson, Guthman and Johnson.
The financial report and the auditing performed by Wilkerson, Guth-
man and Johnson were combined into a document entitled "Annual
Financial Report" and, more specifically, "Annual Audited Financial
Report of the City Council for the Year Ended December 31, 1981".
Copies of these documents are enclosed for your review. The City
is attempting to provide a more uniform document for all budgets,
annual reports, audits, and so forth, and this audit report is
now in comformance with that procedure. It is strongly recommended
that the City Council read the introductory section and certainly
review all funds as time permits. The Director of Finance and
City Administrator will answer any questions that the City Council
may have at the meeting on Tuesday. A general purpose financial
a.9
0 0
Agenda Information Memo
May 28, 1982
Page Sixteen
statement document was also prepared which is a brief summary of
the financial activities for 1981. This document can be used for
government departments, corporations or persons who do not need
all the financial detail but would like a copy of a financial state-
ment for the City of Eagan.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
general purpose financial statement for 1981.
DEBT SERVICE FUNDS & ASSET TRANSFER
C. Closing Debt Service Bond Funds and Asset Transfer -- The
Director of Finance is recommending that certain assets be trans-
ferred from the 1968 Town Hall Bond Fund to certain other debt
service bond funds as stated in the attached memorandum. Also
request is made to trade assets between the Major Street Fund and
Consolidated Debt Service Bond Fund which is addressed in the memo-
randum. Please refer to the memorandum entitled, "Closing Debt
Service Bond Funds and Asset Transfer," prepared by Finance Director
VanOverbeke and found on page -31 .
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
closing of debt service bond funds and asset transfer.
30
0 0
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR VAN OVERBEKE
DATE: MAY 19, 1982
SUBJECT: CLOSING DEBT SERVICE BOND FUNDS & ASSET TRANSFER
SDI would like authorization from the City Council to close the following
Debt Service Bond Funds with balances as listed:
Fund
1968
Town Hall
1974
Equipment Certificates
1975
Equipment Certificates
1976
Equipment Certificates
Balances at April 30,1982
Cash Total Assets
$ 3,702.69
$ 3,940.94
34,548.37
35,092.04
20,470.27
20,882.28
13,911.27
14,592.18
State law provides "that any surplus remaining in the debt service fund
when the obligations and interest thereon are paid, may be appropriated
to any other general purpose by the municipality."
It is my recommendation that all of the 1968 Town Hall assets be transferred
to the 1972 Park and Fire Debt Service Bond Fund which is the next general
obligation debt service bond fund. I would also recommend that $10,912.09
of the cash from the Equipment Certificates be tranferred to the 1981-2
Equipment Certificate Capital Projects Fund to eliminate the deficit in that
fund. 1 would then recommend that the remaining assets be transferred
to the 1977 Equipment Certificates Debt Service Bond Fund. The bonds in
this fund will be retired during 1982 and 1 would also like authorization
to transfer all remaining assets of this fund to the 1981-1 Equipment Certi-
ficate Debt Service Bond Fund at that time. These assets would then be
used to reduce or eliminate a future debt service levy in that particular
fund.
1 would also like authorization from the City Council to trade assets between
the Major Street Fund and the Consolidated Debt Service Bond Fund (CDSBF).
The Major Street Fund at April 30, 1982 includes an asset of $438,186.30
in special -assessment receivables. I would like to trade this to the CDSBF
for cash. Since the collection of these special assessment receivables is
spread out. over a period of years, they cannot be used to finance current
construction obligations of the Major Street Fund. Additionally, there are
no bonds to which these assessments are pledged. The CDSBF has cash
on hand of $7,247,083.90 at April 30, 1982, no problem meeting current
cash obligations and is in existence to collect special assessments. There
would be some loss of interest earnings in the CDSBF offset at least to
a certain degree by a positive cash position in the Major Street Fund.
1 will be happy
to
provide
any additional information
required either by
yourself or the
City
Council
either now or at the time
of presentation of
the December 31,
1981
Annual
Financial Report.
irectorFinance 31
0
Agenda Information Memo
May 28, 1982
Page Seventeen
0
GRESSER IRB FINANCING EXTENSION
A. Gresser, Inc., IRB Financing Request for Time Extension --
Industrial revenue financing was approved on May 20, 1981 for a
project that was approved by the Planning Commission and City Coun-
cil to be located on Lot 11, Block 1, Sibley Terminal Industrial
Park. This industrial revenue financing will expire August 19,
1982. Due to economic conditions that have delayed construction,
Gresser, Inc., is requesting a 12 month extension on the tax exempt
mortgage financing until August, 1983. Enclosed on page 3 3 is
a copy of a letter from Mike Greeser requesting the time extension.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
request for time extension for IRB financing for Gresser, Inc.
3�
SENECA RUAD • EAGAN, MINNESOTA 55122 • PHONE 454-5976
Building Construction
Mr. Tom L. Hedges
City Administrator
City of Eagan
3795 Pilot Knob Road
Eagan, Minnesota 55122
Re: Tax Exempt Mortgage Financing Gresser Inc. Project Lot 11,
Block 1, Sibley Terminal Industrial Park, referred to as 1771
Yankee Doodle Rd.
Dear Mr. Hedges,
Our approval on subject development will expire August 19, 1982.
Due to economic conditions, generally, we have delayed construction
until now. Ile would like to be granted a 12 month extension on
the tax-exempt mortgage financing of the project, and would
appreciate your arranging for proper presentation of our request
to City Council.
We do expect to Commence Construction by this late summer, and
thank you for handling this matter for us.
Yours very Truly
IGresser IncC. Gresser
President
33
Agenda Information Memo
May 28, 1982
Page Eighteen
AMUSEMENT DEVICE LICENSE - DURNING'S RESTAURANT
B. Durning's Restaurant for Amusement Device License -- An applica-
tion for amusement device license has been received from Jim Dur-
ning's Restaurant and Lounge located at 4625 Nicols Road. The
application is to allow for three (3) amusement devices which are
the cocktail table type amusement devices that are commonly located
in bar and lounge facilities. These units are not the upright
units that are normally located in an arcade or game room. The
license application is in order for consideration.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
amusement device license for Jim Durning at Durning's Restaurant
and Lounge.
IRB PUBLIC HEARING FOR FEDERAL LAND CO.
C. Request for IRB Public Hearings, Federal Land Company/Office
Buildings -- An application has been received from Federal Land
Company requesting that a public hearing be set to consider an
application for industrial revenue financing in the amount of
$1,537,000 for two (2) office buildings that complete the PD agree-
ment with the City of Eagan as to the office space located in the
Bicentennial Additions. The total construction cost is $1,837,000
which includes a $300,000 land equity. The bonds are intended
to be sold to a sophisticated private investor. The public hearing
is requested for the July 6, 1982 City Council meeting.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny a public
hearing to consider industrial revenue financing at the July 6,
1982 City Council meeting.
3 �F
0 0
Agenda Information Memo
May 28, 1982
Page Nineteen
CABLE TELEVISION COMMISSION UPDATE
A. Cable Television Commission Update -- City Councilmember Jim
Smith, the City Council's representative on the joint cable commis-
sion, will provide an update regarding the meeting held at the
City of Burnsville on May 27, 1982. As background information,
the City Administrator has included copies of recent minutes of
the joint commission to provide a continuing update of the action
that is under consideration by the joint commission. Copies of
these minutes and additional support data reviewed by the joint
commission are enclosed on pages�6 through A-3 for your infor-
mation. There is no action requir—e on this item.
35
0 0
MEMORANDUM
TO: Burnsville/Eagan Cable Comnission Directors
FROM: Thomas D. CreightaiW T77///Te_--�
DATE: May 26, 1982
RE: Upcoming meeting
Please excuse the delay in notification of the meeting to be held in the
Burnsville City Hall at 7:00 p.m., Thursday, May 27, 1982. You already
have a copy of the policy decisions which will be discussed at the
meeting regarding the Request for Proposals. Please also find enclosed a
policy decisions regarding the initial service area which have been pre-
pared by Anita Benda and Ralph Campbell.
Also please find enclosed the amended minute's of the April 22, 1982,
meeting and the draft minutes from the May 13, 1982, meeting.
36
DRAFT
BURNSVILLE/EACm CABLE COH.V IICATIONS CXHISSION
Thursday, May 13, 1982
Eagan City Hall
7:00 p.m.
I. Roll Call.
Present:
Jim Smith, Eagan
Ron Vorzcek, Eagan
Lloyd Krob, Eagan
Jim Renneke, Burnsville
Barry Tilley, Eagan
Jim Glish, Burnsville
Cubby Johnson, Burnsville
Richard Hertz, Eagan
Legal Consultant:
Thomas D. Creighton
II. Minutes.
The Minutes of Thursday, April 22, 1982, were approved as amended. The
general format of the Minutes was approved with the requirement that the minutes
be prepared in the order in which events happened at the meeting. ,
III. Old Business.
Motion 5.13.1. Adopted. The By -Laws were adopted with the amendment to Article
VI. to add as an officer the Assistant Secretary -Treasurer.
Motion 5.13.2. Adopted. Local Ownership Restrictions - The Commission will not
accept proposals from cable communications companies who have structured their
local investment schemes on the model of the so-called "Rent -A -Citizen" struc-
ture. It is the intent of the Commission not to discourage the subsequent
offering of ownership in a cable eanpany to the general public of the two cities
after the franchising process is completed. However, the Cormission will not
accept proposals from cable eanpanies who have local owners whose percentage of
ownership does not equal the actual equity contributed by said local owner.
Additionally, the Commission will not accept proposals from companies whose
stock is owned by selected local owners when said stock or partnership arrange-
ts were � t open to the general public in a well publicized opportunity for
ownership participation in said company by the general public in the two
member cities.
37
IV. Other Business Conducted.
The Commission then recognized Ralph Campbell who is aiding the
Commission in the development of the demographic material. Mr. Campbell pre-
sented maps with a hypothetical initial service area representing minimum stan-
dard of forty (40) hones per street mile. The Commission discussed the goal of
serving the most people possible in the initial service area. Mr. Campbell was
instructed to prepare general policy discussion items for the initial service
area and to work with the initial service area maps to average the densities to
serve the most dwelling units with a forty (40) hone per street mile general
criteria.
V. Adjournment.
The meeting was adjourned until Thursday, May 27, 1982, at 7:00 p.m. in
the Burnsville City Hall.
M
MINUYSS
BURNSVILLE/EACAN CABLE COMIIIBIICATIONS CU44MSION
Thursday, April 22, 1982
Burnsville City Hall
7:00 p.m.
I. Roll Call.
Present:
Paul Wood, Burnsville
Jim Smith, Eagan
Gerald Clancy, Burnsville
Lloyd Krob, Eagan
Jim Renneke, Burnsville
Barry Tilley, Eagan
Jim Glish, Burnsville
Robert D. Johnson, Burnsville
Richard Bertz, Eagan
Ex -officio members:
Tan Hedges, Eagan
Jim Spore, Burnsville
Legal Consultant:
Thomas D. Creighton
Motion 4.22.1. Adopted. The discussion of the Proposed By -Laws shall be tabled
until the meeting of May 13, 1982.
Motion 4.22.2. Adopted. The Comnission retains as its consultant Thomas D.
Creighton of Stern, Levine & Schwartz, P.A., to serve at the Comnission's
pleasure for a fee of $60.00 per hour plus disbursements and expenses. Mr.
Creighton's services will be billed monthly and said bills for services rendered
shall be itemized with the total amount due to be billed one-half to the City of
Burnsville and one-half to the City of Eagan.
Motion 4.22.3. Adopted. The Commission approves the lobbyists registration
policy and authorizes it to be sent to its member city councils for their con-
sideration with the recommendation of the Commission that said lobbyist
registration policy be adopted by each city as their own policy.
Motion 4.22.4. Adopted. The Commission accepts the recommendation of Thomas
Creighton to retain Anita Benda and Ralph Campbell for the sole purpose of deve-
loping demographic material for the Commission's study of the initial service
area.
39
M
Motion 4.22.5. The Commission will attempt to meet two times a month on the
second and forth Thursdays of May and June. The Commission will then evaluate
the July schedule in its first meeting in June to schedule its July meetings.
II. Other business conducted.
A. The Commission discussed local ownership restrictions and tabled formal
action until the May 13, 1982, meeting.
B. The Commission discussed with Mr. Barry Meyer, of the Prior Lake (citizens)
Advisory Committee, the feasability of Prior Lake and possibly Savage par-
ticipating in the Burnsville/Eagan joint powers commission. It was the general
conssenses of the Commission that at this time membership shall remain only with
representatives from Burnsville and Eagan. However, the Commission extended the
invitation to representatives of Prior Lake and of Savage to attend all of the
meetings of the Burnsville/Eagan Cable Communications C mnission and offer any
input they choose to offer as visitors to the process.
C. The Commission discussed the need to notify local organizations of the
franchising process and solicit from them any input they might have into said
process. The following list of possible organizations to contact was discussed:
1. Knights of Columbus
2. County Library
3. Schools
4. Vo -Tech - Rosemount
5. Community College - Inver Grove Heights
6. The County Court System
7. Fairview Hospital
8. League of Women Voters
9. School Boards affected by the Joint Commission
10. Churchs in the two communities
Attached to these minutes is a suggested address list proposed by the city of
Eagan for said contacts.
III. Adjournment.
The meeting was adjourned until Thursday, May 13, 1982, at 7:00 p.m. in the
Eagan City Hall.
40
SLWSTED ADDRESS LIST - CABLIftELEVISION
Roger Lee
President
Eagan Lions Club
Peoples Natural Gas
Cedarvale Shopping Center
Eagan, MN 55122
Dave Keller
President
Eagan J.C.'s
3908 Sibley Mem. Hwy
Eagan, MN 55122
Chris Griegs
President
Exchange Club
First Bank Eagan
3629 Krestwood
Eagan, MN 55123
Rev. David Koeplin
Beautiful Savior Lutheran
4150 Pilot Knob Rd.
Eagan, MN 55123
Rev. N. F. Spomer
Christ Lutheran Church
1930 Diffley Rd.
Eagan, MN 55122
Rev. James Borgschatz
Easter Lutheran Church
4200 Pilot Knob Rd.
Eagan, MN 55123
i
Rev. Reuben F. Meissner
Trinity "Lone Oak" Lutheran Church
Hwys. 49 & 55
Eagan, MN 55121
Dr. Theodore Foot, Superintendent
School District #191
100 River Ridge Ct.
Burnsville, MN 55337
Dr. Ruth Randall, Superintendent
School District #196
14445 Diamond Path
Rosemount, MN 55068
Dr. Russell Anderson, Superintendent
School District #197
1037 Bidwell
West St. Paul, MN 55118
Dorothy MacRae
Church President
League of Women Voters
13204 Sor Manor Dr.
Burnsville, MN 55337
Rev. Norbert Augst
Mount Calvary Lutheran Church
3930 Rahn Road
Eagan, MN 55122
Rev. George Muyskens
Peace Reformed Church
4300 Nicols Rd.
Eagan, MN 55122
Roderick MacDonald
Dakota County Library
1101 West C.R. 42
Burnsville, MN 55337
(Dakota County Administrative Offices
to be located in Eagan, November,
1982)
Sperry Univac
3333 Pilot Knob Rd.
Eagan, MN 55121
Blue Cross Blue Shield
3535 Blue Cross Road
Eagan,.MN 55122
Rev. Robert Nygaard Comsery
St. John Neumann Catholic Church 1385 Mendota Hts.Rd.
4303 Pilot Knob Mendota Heights, MN 55120
Eagan, MN 55123
(There are many other small com-
panies which might be appropriate
for consideration. There are
other church groups such as the
Knights of Columbus, etc., but
I think those are covered by
sending a mailing to the churches.)
41
TO: Burnsville/Eagan Cable Commission Members
FROM: Anita Benda and Ralph B. Campbell, III
DATE: Thursday, May 27, 1982
SUBJECT: Cable Policy Issues;. Initial Service Area and
Line Extension Policy
A. Initial Service Area
The franchising authority (and franchisee) should define the
initial service area to be wired for service, in which all residential
subscribers would be offered services at equal rates. The franchising
authority should decide whether service will be offered to industries
and businesses as well as residences in the area. The definition of
"initial service area" may be an actual outline of the area to be
served, or a standard expressed in households per street mile, or both
The franchising authority should develop accurate data on population,
street miles, miles of cable plant to be constructed underground,
etc. that applicants will be required to use to determine their con-
struction plans and to estimate their capital expenses.
Alternative Actions:
1. Determine if minimum requirement will be defined in
terms of residences, industries, businesses and/or
public buildings;
2. Outline the minimum area to be served;
3. Set a minimum standard for the initial service area
expressed in households per street mile (40 homes
per street mile) for initial and future construction;
4. Invite applicants to propose an initial service area
in excess of the minimum area or standard;
5. Require or state preference that all industrial and/or
commercial areas be passed by the subscriber dis-
tribution system;
6. Establish the laracst initial service area as one
priority for judging applicant's proposals; and
7. Require detailed information on the proposal initial
service area from applicants.
Recommendation: 1, 2 and 7.
• • Page 2
B. Line Extension
If the initial service area covers less territory than the cable
service territory boundaries, a policy should be established outlining
how service will be provided to dwelling units outside the initial
area. Such a policy may propose service for these areas if a sub-
scriber is willing to pay a higher installation fee and/or if a sub-
scriber agrees to take service for an extended period of time.
The franchising authority may wish to express preferences about
the line extension policy, such as a preference that installation
rates recover the costs of time and materials, or that service will
be provided to any residence within the community.
Alternative Actions:
1. Set a line extension policy;
2. Invite applicants to propose a line extension policy;
3. State a preference for a line extension policy that
recovers the actual cost of time:and-materials, either
from residents in the line extension area, entire ser-
vice area or a combination;
4. State a preference for a line extension policy that
will provide service to any residence within the
community;
5. Establish the line extension policy providing service
to the greatest number of people at the lowest cost
as one priority for judging applicants; and
6. Require detailed information about the line extension
policy of each applicant, including area to be served,
and timetable for service;
Recommendation:
2, 4, 5 and 6.
43
0
Agenda Information Memo
May 28, 1982
Page Twenty
0
BUESING BROS. SPECIAL USE PERMIT
B. Special Use Permit Revision Request, Gravel Mining/Crushing
(Beusing Bros.) -- At the May 4 City Council meeting, a special
use permit was issued to allow the temporary mining and crushing
of gravel from the Borchert Ingersoll property located at 3275
Dodd Road. During the processing of this application, the staff
worked directly with the applicant, informing him of conditions
associated with this permit. Sybsequently, staff has received
a letter, enclosed on page a-5 , from Buesing Bros. Trucking,
Inc., requesting that condition number 7 as placed on the permit
be modified to allow them to supply other construction projects
in the area. Condition number 7 placed with the approval of the
permit stated, "Material shall only be used for the I-494 project
between the Minnesota River and T. H. 55."
Because the applicant was personally informed of this specific
restriction that would be placed on this permit, he was well aware
of the limitations associated with temporary gravel extraction/
crushing permit. However, he would now like to have this condition
modified to incorporate those referenced projects.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the
requested revision to the special use permit for the gravel extrac-
tion/crushing operation on Borchert Ingersoll property for Buesing
Bros. Trucking, Inc.
44
May 25, 1982
• . __:......
Mr. Tom Colbert
Director of Public Works
City of Eagan
Eagan, Minnesota
Subject: Extension of permit for extraction and crushing of
gravel.
Dear Mr. Colbert:
We applied for permits in April to extract and process gravel
for our use in the I-494 construction project, located between
the Minnesota River and Highway 55. Since that time we have
been low bidder on other projects which are located in
Mendota Heights, Eagan, and Bloomington:We are hereby requesting
that our permits be extended to include these additional
projects. The projects are located at:
1. Midwestern Associates, Lone Oak Heights addition, located
at Lone Oak Road and Pilot Knob Road. (10,000 ton)
2.. Pilot Knob Road, located between Mendota Heights Road
and Northland. Drive. (9500 ton),
3. Minnesota D.O.T. Maintenance Bldg.`, located off'Pilot Knob
Road in Mendota Heights. (7000 ton)••v-
4: In Bloomington, near the Airport on I-494 at the river
crossing location. (9500 ton)
All four of the above mentioned projects will be under construction
at the same time we are constructing the I-494 project, from the
river to Highway 55; The above mentioned projects have processed
material requirements of 36,000 tons.
--...r.. y ,.. .. Y questions,
...please £eel ,.,. ,.
If you have an free to contact me at
any time.
sincerely,
BUESING B S. TRUCKING, INC. :
James Beito
Vice President
2285 DANIELS STREET/ (612) 473-1296 / LONG LAKE, MINNESOTA 55356
4-S
0
Agenda Information Memo
May 28, 1982
Page Twenty -One
CONTRACT 82-3
0
C. Contract 82-3, Approve Plans & Specifications/Authorize Adver-
tisement for Bids (Oster Addition & Storland Rd. Utilities) --Contract
82-3 incorporates Projects 350A (Oster Addition) and 352 (Storland
Road) for the installation of utilities. Public hearings for both
projects were both held on January 19, 1982 and subsequent plans
and specifications were ordered for preparation by Council action
at that time. The final plats for Norvin Oaks (Storland Addition)
were approved on May 4, 1982. The City has presently received
an application for final plat approval for the Oster Addition and
it is anticipated that this plat will be approved prior to the
award of contract. All related easements necessary for the instal-
lation of utilities will be provided by way of the final plats
for both additions.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and
specifications for Contract 82-3 and authorize the advertisement
of bids with a bid opening to be held at 10:30 a.m. on Tuesday,
June 29, 1982.
CONTRACT 82-5
D. Contract 82-5, Approve Plans & Specifications/Authorize Adver-
tisement for Bids (Comsery No. 1 - Streets & Utilities) -- In
response to a petition submitted by the applicant together with
a waiver of hearing request, the City Council authorized preparation
of both a feasibility report and plans and specifications for the
installation of streets and utilities to serve the Comsery No.
1 Addition. The feasibility report was presented to the City Coun-
cil on May 18 with a public hearing scheduled for June 15. However,
due to the waiver of hearing and tight time schedule associated
with the development of this facility, plans and specifications
have been completed and are being presented to the City Council
at the June 1 meeting. It is anticipated that the final plat for
this addition will be processed prior to contract award scheduled
for July 6. The easement documents have been prepared and submitted
to Mr. Frank Hasselman, the only other property owner involved
in this project. Mr. Hasselman has verbally agreed to the dedica-
tion of the necessary easements to proceed with this contract.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and
specifications for Contract 82-5 and authorize advertisement for
of bids with a bid opening to be held at 10:45 a.m. on Tuesday,
June 29, 1982.
M
0 0
Agenda Information Memo
May 28, 1982
Page Twenty -Two
BRITTANY ASSESSMENT ACTION
E. Brittany Assessment Action -- A proposed settlement has been
reached concerning an action brought by thriteen property owners
in Brittany Addition against Dakota County Abstract Company, Tol-
lefson Builders and the City of Eagan regarding interest on assess-
ments levied 1981. It is proposed that each of the four parties
including the homeowners pay one-fourth of the interest which amount
totals approximately $3,500 or about $900 per party.
ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny a set-
tlement of the Brittany assessment issue in which each of the four
parties would pay one-fourth of the interest.
s/Thomas L. Hedges
Lty ministrator
47
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 281 1982
SUBJECT: INFORMATIVE
HRA Report
Enclosed on page +1 is the most recent status report for rent
subsidy programs as it relates to the City of Eagan. Also, to
bring the City Council up to date on the loan to lender program,
a meeting is scheduled for next Thursday morning at the HRA office
at which time the three city administrators will meet with the
consulting team and HRA staff to discuss in further detail the
loan to lender program.
Industrial Revenue Bond Financing
Enclosed is a copy of a letter from Representative Frenzel regarding
some issues he addressed that directly affect municipal finance.
If the City Council so desires, a letter can be drafted regarding
the issues addressed in the attached letter found on page
50 and submitted to Representative Frenzel's office.
I -35E Funding
Enclosed on page $1 is a letter from Senator Boschwitz regarding
a response to the resolution that was submitted to the U. S. Con-
gressional delegation on the status of federal funds for I -35E.
s/Thomas L. Hedges
amity Administrator
I
•
HOUSING & REDEVELOPMENT
AUTHORITY OF DAKOTA COUNTY
2496. 145th STREET WEST
ROSEMOUNT, MINNESOTA 55068
612423-4800
T0: HRA Commissioners; Dakota County Commissioners; City Councils; Fred
Joy, County Administrator; and Dakota County Planning Department
FROM: Carol Schultz, Executive Director
SUBJECT: STATUS REPORT FOR RENT SUBSIDY PROGRAM
DATE: May 17, 1982
We have received 6,162 applications to date. This is an increase of 107 for the month.
"AN EOUAL OPPORTUNITY EMPLOYER"
APPLI-
EXECUTED
APPLI-
EXECUTED
DAKOTA COUNTY
CATIONS
CONTRACTS
DAKOTA COUNTY
CATIONS
CONTRACTS
APEValle
4%
4%
Eagan
11%
14%
Bedroom
Elderly
33
6
Bedroom
Elderly
43
21
2 Bedroom
Elderly
2
1
2 Bedroom
Elderly
8
4
1 Bedroom
Family
13
6
1 Bedroom
Family
27
14
2 Bedroom
Family
156
25
2 Bedroom
Family
413
146
3 Bedroom
Family
46
14
3 Bedroom
Family
183
11
4 Bedroom
Family
11
0
4 Bedroom
Family
33
5
5 Bedroom
Family
1
3
706
201
262
55
Burnsville
13%
15%
Farmington_
7%
5%
Bedroom
Elderly
89
24
Bel droom
Elderly
60
23
2 Bedroom
Elderly
10
7
2 Bedroom
Elderly
0
2
1 Bedroom
Family
36
26
0 Bedroom
Family
0
2
2 Bedroom
Family
470
160
1 Bedroom
Family
27
5
3 Bedroom
Family
185
10
2 Bedroom
Family
201
30
4 Bedroom
Family
19
1
3 Bedroom
Family
94
6
5 Bedroom
Family
2
0
4 Bedroom
Family
21
5
806
728
5 Bedroom
Family
3
0
406
73
"AN EOUAL OPPORTUNITY EMPLOYER"
BILL FRENZEL
THIRD DISTRICT. MINNESOTA
W..HINOTW OMet,
1026 LONOWORTH BYIWIND
202-2252671
0
Congreo.g of tip Oniteb g"Pitatm
Y$me of 31eprdentatibel
Masbjington, MCI, 20515
May 14, 1982
The Honorable Bea Blomquist
Mayor, Eagan
3795 Pilot Knob Road
St. Paul, MN 55122
Dear Mayor Blomquist:
DISTRICTOA =.
MAYBETH CHRISTENSEH
180 FEDERAL Bu:DI
MINNMro 11 85301
612.339-8100
IRIS SAUNDERSON
.3602 PARK CdiQ! SW ARD
ST. I ... S PARK 95310
612-9294830
As the Budget process proceeds, it is becoming apparent that
Congress will have to approve from $20 to $30 billion in new taxes
in FY 1983.
The Administration has two proposals which affect municipal finance.
The first would make municipal bond interest subject to a minimum tax.
The other would sharply restrict offerings of Industrial Revenue Bonds.
I would appreciate hearing your feelings and/or those of your Council
about these and similar proposals.
My intentions presently are to oppose both proposals. The former
would raise the costs of municipal financing and the latter would make
industrial and commercial development nearly impossible at a time when
IDBs are often the only financing vehicle available. I am working on a
bill to curb the worst "abuses" of IDB financing without restricting
normal use.
If your municipality would like to have its opinions put on the record, I
shall appreciate hearing from you.
BF:dr
Yours very truly,
Bill Member of of Congress
SD
THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS
Thomas L. Hedges
City Administrator
3795 Pilot Knob Road
Eagan, MN 55122
Dear Thomas,
'Xnifeb Ziafes Zonate
COMMITTEE ON THE BUDGET
WASHINGTON, D.C. 20910
May 21, 1982
Thank you for contacting me about the earmarking of
federal funds to complete a stretch of interstate highway
(I -35E) located in the Twin Cities. I appreciate hearing
from you on this important issue in Minnesota.
I have personally contacted Senator Maple ---A
(R -North Dakota), Chairman of the Senate Subcom
Transportation and Related Agencies, regarding
Because Congress has not yet agreed on � Fiscal
budget, it may be several months befor we will
exact funding to be appropriated for Yhis proje
However, I remain hopeful about this ffiroject an
to work to see that this stretch of �-35E is cq
Again, thanks for contacting
yr
S1
tz
tee on
s issue.
ar 1983
ow the
ill continue
eted.
IR[ Y. OO AAMC.. M. M[%.. CXAIRMAN
WIWAM L. NRM[TROMO. COLO.
CRN[!T I. MOLLIMO
NwNCT LA MOON RA[RMAOM, RMVL
4WTOl CMIL [0. ILA.
ROOM MIKAPRII.. 'IN""
..I. R. OIO[X, JR., OCL
ORRI. O. INTCH. OT.CN
J. OCRNCTT X*IAI N, u.
JOHN TOwM. T".A.
[A[[OR. T..
MARX .... N. NR.
"AT MART. COLO.
CTCVCL O. ITMMI. Ip
XOWARO M. MCTICNRAOM. OXIO
CMARLCR ORR[[LRT, IOWA
DONALD W. RI[OLC. JR., MRN.
ROR[RT W. XI1R[M, WIR.
DANIEL PATRICK MOTNIHANI N.Y.
I"AN gARVI... IMO.
J. JAMES =.. M[HII.
RUO. OORTOM, WARN.
STEM [M R[LL
RTA' OIR[ROR
LMORN TANIIMRLiT. MINOILRT RTAI/ OIRERM
Thomas L. Hedges
City Administrator
3795 Pilot Knob Road
Eagan, MN 55122
Dear Thomas,
'Xnifeb Ziafes Zonate
COMMITTEE ON THE BUDGET
WASHINGTON, D.C. 20910
May 21, 1982
Thank you for contacting me about the earmarking of
federal funds to complete a stretch of interstate highway
(I -35E) located in the Twin Cities. I appreciate hearing
from you on this important issue in Minnesota.
I have personally contacted Senator Maple ---A
(R -North Dakota), Chairman of the Senate Subcom
Transportation and Related Agencies, regarding
Because Congress has not yet agreed on � Fiscal
budget, it may be several months befor we will
exact funding to be appropriated for Yhis proje
However, I remain hopeful about this ffiroject an
to work to see that this stretch of �-35E is cq
Again, thanks for contacting
yr
S1
tz
tee on
s issue.
ar 1983
ow the
ill continue
eted.