Loading...
06/15/1982 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN, MINNESOTA REGULAR MEETING CITY HALL JUNE 15,1982 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS t% A. Fire Department It 5 C. Park Department V, nj e� B. Police Department S D. Public Works Department IV. 6:55 - CONSENT ITEMS (One Motion Approves All Items) 4 A. Loren Johnson for Temporary Non -Intoxicating Liquor License Q for Softball Tournament July 26 & 27, 1982 at the Blue Cross Field B. Project #359, Receive Feasibility Report/Order Public Hearing (Park Cliff Storm Sewer) q C. Project #361, Receive Petition/Order Feasibility Report (Wescott Q Road Trunk Sanitary Sewer) C.� D. Contract 80-26, Approve Final Payment/Authorize Acceptance (Safari Estates, et al, Streets) 10 E. Project #329B, Receive Assessment Roll/Order Public Hearing (Cedar Cliff 2nd Addition - Streets) ID F. Project #328B, Receive Assessment Roll/Order Public Hearing (Ches Mar East 4th Addition - Streets) LO G. Project #3O7B, Receive Assessment Roll/Order Public Hearing Q (St. Francis Wood 2nd Addition - Streets) 10 H. Project #227B, Receive Assessment Roll/Order Public Hearing Q (Killdeer Addition - Streets) 11 I. Contract 81-8, Approve Final Payment/Authorize Acceptance (Cedar Cliff 2nd Addition, et at, - Streets) 11J. Project 362, Receive Petition/Order Feasibility Report & Plans e and Specificaitons (Tomark 2nd Addition - Streets & Utilities) 11 K. Project 363, Receive Petition/Order Feasibility Report, Plans Q & Specifications (Hilltop Plaza - Utilities) A 4.L. Eagan 4th of July Association Contribution 1 V. 7:00 - PUBLIC HEARINGS 91 Ilk A. Project #356 (Comser.v No. 1 Streets & Utilities) VI. OLD BUSINESS '66 A. General Purpose Financial Statement for 1981 e �b B. Eagan Hockey Boosters for Combination Gambling License & Bond Q'p Waiver for 4th of July Celebration K`C. Special Use Permit - St. Paul Pioneer Press & Dispatch to QLocate Newspaper Vending Machines on Public Right of Way E Eagan City Council Agenda June 15, 1982 Page Two VII. NEW BUSINESS S� A. Reuben & Joyce M. Meissner for a Waiver. of Plat in Order to P Split Lot 1, Block 1, Killdeer Addition into 2 Residential Lots, Located in Section 12 b� B. David R. & Patricia B. Odell for a Waiver of Plat to Split Part of Lot 2, McCarthy's Ridge, into 2 Residential Lots, Located in Section 9 b� C. Federal Land Company for a Pylon Sign, Located on Outlot B, Bicentennial 7th Addition or Lot 2, Block 2, Bicentennial 8th Addition A\ D. Gary Quam & Robert Beard for Preliminary Plat, St. Francis Wood Q 3rd Addition, Consisting of Approximately 5.68 acres for Townhouse Development, Located in Outlots B & C, St. Francis Wood, Section 15 E. Zachman Homes, Inc., for a Preliminary Plat, Cinnamon Ridge 4th Q Addition, Located in Part of Outlots A & B, Cinnamon Ridge Addition in Section 30 F. Dineen Addition - Request for Final Plat Extension G. Galaxy Park - Request for Final Plat Extension H. Hilltop Plaza - Request for Final Plat Extension I. Pilot Knob Center - Request for Final Plat Extension \0^ J. Walden Heights Addition - Request for Final Plat Extension Q' K. Superamerica - Request for Final Plat Extension L. Winkler -Jackson Addition - Request for Final Plat Extension M. Clearview 3rd Addtion - Request for Final Plat Extension N. Robins Addition - Request for Final Plat Extension 0. SuperAmerica - Request for Conditional Use Permit Renewal P. Request for Extension for Hillcrest Development Tax Exempt e Financing for Cliff Place Project p \%O Q. Oster Addition, Final Plat Approval (O'Toole-Tor.geson) VIII. ADDITIONAL ITEMS QY\ A. Resolution for Speed Reduction/Diff Ley Road %%':i B. Joint Cable TV Commission Update e `�3 C. Health Insurance Agreement - MST 'Ili D. Project //297, Receive Final Assessment Roll/Order Public Hearing (Blackhawk Lake Outlet) \1l E. Contract 82-6, Approve Plans & Specifications/Authorize Adver- tisement for Bids (Well $7 - Univac) Ili F. Contract 82-8, Approve Plans & Specifications/Authorize Adver- tisement for Bids (1982 SeaLcoating) p 1100 G. Mn DOT Contract 1982-85, Approve Plans & Specifications/Pass 1 Resolution (35E and Lonp Oak Road Grading) \iS H. City Hall Expansion Review IX. VISITORS TO BE HEARD (For those persons not on the agenda) X. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 11, 1982 SUBJECT: AGENDA INFORMATION After approval of the• June 1 regular City Council minutes, the special City Council minutes of June 8, and the June 15, 1982 City Council agenda, the following items are in order for consideration: DEPARTMENT1'HEAD,BUSINESS' FIRE DEPARTMENT A. Fire Department -- Enclosed on page 2 is a copy of the Eagan Volunteer Fire Department monthly report for March 1982. There are no items to be considered for the Fire Department at this time. ,N VOLUNTEER FIRE DEPARTMENT MONTHLY REPORT • C`' OR MONTH OF March. 1982 � WORK PERFORMED TYPE MAN HOURS Fire Calls 750 Rescue Calls 172 Training 582 Truck b Equipment Maintenance' 171 Station Maintenance 151 Fire Prevention 28 Administrative 277 TOTAL 21?31 MANPOWER 0 STATION 111 STATIQN #2 STATION #3 Available Days 15 3 5 Available Nights 15 1i 12 Available Rotating 7 4 1 TOTAL 2811 Hwy. 55 37 24 18 FIRE CALLS TYPE NUMBER $ LOSS Structure Grass 0 Vehicle 7 6,500.00 False 6 Other 6 TOTAL 24 $6,650.00 RESCUE CALLS TYPE NUMBER Vehicle Accident 0 Medical -T2— Industrial —I Miscellaneous Z TOTAL 16 LARGE DOLLAR LOSSES DATE NAME LOCATION OCCUPANCY LOSS 3-7-82 Silver Bell Car 2,000.00 3-13-82 31 6 Violet Car 1,000.00 3-20-82 2811 Hwy. 55 Truck 3,500.00 R Agenda Information Memo June 11, 1982 Page Two POLICE DEPARTMENT 0 B. Police Department -- There are no items to be considered at the Police Department at this time. PARKS DEPARTMENT C. Parks Department -- The six (6) park planning district meetings which were scheduled between May 24 and June 10 have now been con- cluded. The number of residents present at each of the planning area meetings was Low, with the exception of planning area four. However, the input received from those residents who were present was excellent. The Director of Parks & Recreation, the Park & Recreation Committee and consultant are commended for the amount of organization and time spent on the project. The input will be extremely valuable to the master plan process. Results of those neighborhood planning area meetings will be available in the future for City Council review. There are no items to be considered for the Parks & Recreation Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department: Item #1: Assistant City Engineer Position/A Licant Recommendation After advertisement in the localpapers an trade magazines, the Public Works Director received 85 requests for applications, of which 53 individuals officially applied for the above referenced position. After a personal interview with the top ten candidates by the Public Works Director, the City Administrator and Public Works Director interviewed the four finalists on June 1. The end result of this extensive interview and application review is a staff recommendation to the City Council for consideration of hiring Mr. Richard (Rich) M. Hefti to fill the position of Assistant City Engineer at the 1982 budgeted salary of $26,000 per year. Mr. Hefti is a registered professional engineer from South Dakota State University who would come to the City with a combined four and one-half years experience between two consulting engineering firms located in Worthington, Minnesota. Mr. Hefti also had intermittent engineering experience with the City of Marshall, Minnesota during his educational process. Mr. Hefti is very knowledgeable of both construction procedures, specifications and techniques in addition to grant applications, special assessments and the state aid pro- cedures. Rich and his wife would temporarily reside with relatives in the metropolitan area until a permanent relocation could be arranged. Through the numerous applications and interview process, 3 • Agenda Information Memo June 11, 1982 Page Three the Director of Public Works and City Administrator feel very pleased with Mr. Hefti's qualifications and apparent personal abilities to fill the responsibilities of this position. Subse- quently, it is their recommendation that the City Council authorize the hiring for full-time permanent employment to Mr. Richard M. Hefti for the position of Assistant City Engineer to be effective July , 1982. ACTION TO BE CONSIDERED ON THE ITEM: To approve the hiring of Richard M. Hefti for the position of Assistant City Engineer at the 1982 annual salary of $26,000 to be effective July , 1982. Item #2: Surrey Heights Petition -Traffic Sins -- Enclosed on pages$$'' through G is a copy o a petition and a location map su mb�itted by Mr. Ceral-d Erickson, a representative of the Surrey Heights Homeowners' Association, requesting the installation of four "Caution - Children Playing" signs to be installed along Surrey Heights Drive by the City of Eagan at the referenced locations. ACTION TO BE CONSIDERED ON THE ITEM: To receive the petition, approve or deny the request and authorize staff to take appropriate action. Is 77i• 1 I i Axi I iI Y • v . _ ... . • V I I I � I I I I l i 11 i i i I i /7 I , - - 17 i - ®GA��Cti� Cil/LORP 1y/A,FF _ ... 4 Agenda Information Memo June 11, 1982 Page Four 0 Item #3: Special Assessment Committee Recommendations -- The Special Assessment Committee i`s_`s­Ch_e_d_uTe_T to meet on Monday, June 14, at 4:30 p.m. at the Eagan City Hall. In addition to the items being requested for consideration by two residents of the community, staff will have several items for clarification by the Special Assessment Committee which pertain to the levying of special assess- ments. Because of the short time frame between the Special Assess- ment Committee and City Council meetings, the Public Works Director will not be able to provide the background information in advance but will discuss it with the Council verbally at the meeting as it pertains to those items that will need prompt action as several items will pertain to the proper preparation of the final assessment roll being discussed later on the Council agenda. ACTION TO BE CONSIDERED ON THE ITEM: information received. 7 To be determined based on 0 Agenda Information Memo June 11, 1982 Page Five There are twelve items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Addi- tional items unless the discussion required is brief. TEMPORARY 3.2 LICENSE/SOFTBALL TOURNAMENT A. Loren Johnson for Temporary Non -Intoxicating Liquor License for Softball Tournament July 26 & 27, 1982 at the Blue Cross Field -- An application for a temporary non -intoxicating liquor license was submitted by Mr. Loren Johnson representing a softball team that desires to sponsor a softball tournament on July 26 and 27, 1982 at the Blue Cross fields located on Blue Cross Road. The application has been reviewed by the Police Department and signed for approval. ACTION TO BE CONSIDERED ON THE ITEM: To approve the temporary non -intoxicating liquor license for Loren Johnson to sponsor a softball tournament July 26 and 27 at the Blue Cross fields. PROJECT #359 B. Project #359, Receive Feasibility Report/Order Public Hearing (Park Cliff Storm Sewer) -- At the May 4 Council meeting, a formal petition was submitted by the developer of the Park Cliff 1st Addi- tion requesting the City to install required additional storm sewer facilities necessary to eliminate the erosion presently occurring to the first addition. The Council received the petition and ordered the preparation of the feasibility report and also authorized the preparation of change order to initiate immediate construction work based on the developer's execution of the neces- sary waiver of hearing. However, in order to fund this through special assessment revenue bonds, it is necessary to proceed with the public hearing process. Therefore the feasibility report has been completed and is presented to the dity Council for considera- tion of the public hearing. ACTION TO BE CONSIDERED report for Project 359 on July 20, 1982. ON THE ITEM: To receive the and order the public hearing [] feasibility to be held Agenda Information Memo June 11, 1982 Page Six PROJECT #361 C. Project #361, Receive Petition/Order Feasibility Report (Wescott Road Trunk Sanitary Sewer) -- The City has received a petition from several of the developers located adjacent to Lexington Avenue in the vicinity of Wescott Road requesting the City to install a sanitary sewer lift station and trunk sanitary sewer lateral extensions from Deerwood Drive to the intersection of Wescott Road and Lexington Avenue to provide sanitary sewer service to the cen- tral district. Signatures of the land owners represent a majority of the property to be assessed for this improvement. ACTION TO BE CONSIDERED ON THE ITEM: To receive the petition and order the preparation of a feasibility report for Project 361, Wescott Road trunk sanitary sewer. CONTRACT 80-26 D. Contract 80-26, Approve Final Payment/Authorize Acceptance (Safari Estates, et al, Streets) -- The City has received a request for final payment through the consulting engineering firm with a recommendation that the City accept the project for perpetual maintenance based on their verification that all construction was in conformance with City approved plans and specifications. Because of the poor workmanship associated with the installation of streets in the Eden Addition, the staff has negotiated a $6,786.31 deduct from this contract to be applied towards the cost of the seal coating of this addition to correct the deficiencies. All other inspections have been performed and all other corrective items have been satisfactorily resolved. Because the amount of the deduct was equal to the final payment, there technically will be no payment to the contractor in closing out this contract. ACTION TO BE CONSIDERED ON THE ITEM: To approve the sixth and final pay request for Contract 80-26 to B-TuMix Construction, Inc., in the amount of a negotiated deduct of $6,786.31 and accept the project for perpetual maintenance. u 0 0 Agenda Information Memo June 11, 1982 Page Seven 'PROJECT #329 B E. Project #329B, Receive Assessment Roll/Order Public Hearing ( Cedar Cliff 2nd Addition - Streets) -- Installation of streets in this subdivision was completed under Contract 81-8 and has now been substantially completed with all costs tabulated and the final assessment roll subsequently prepared. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment roll and order the final assessment hearing to be held on July 20, 1982. PROJECT #328B F. Project #328B, Receive Assessment Roll/Order Public Hearing (Ches Mar East 4th Addition - Streets) -- Construction of streets within this subdivision was completed under Contract 81-8. All construction has been substantially completed and all costs asso- ciated with this project have been tabulated and the final assess- ment roll subsequently prepared. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment foil and order the final assessment hearing to be held on July 20, 1982. PROJECT #307B G. Project #307B, Receive Assessment Roll/Order Public Hearing (St. Francis Wood 2nd Addition - Streets) -- Construction of streets in this subdivision was performed under Contract 81-8 and has been substantially completed with all costs tabulated. The final assess- ment roll has now been prepared. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment roll and order the final assessment hearing to be held on July 20, 1982. PROJECT #327B H. Project #227B, Receive Assessment Holl/Order Public Hearing (Killdeer Addition - Streets) -- The construction of streets in this subdivision was performed under Contract 81-8 and has been substantially completed with all costs tabulated. The final assess- ment roll has now been prepared. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment roll and order the final assessment hearing to be held on July 20, 1982. /0 Agenda Information Memo June 11, 1982 Page Eight CONTRACT 81-8 I. Contract 81-8, Approve Final Payment/Authorize Acceptance (Cedar Cliff 2nd Addition, et al, - Streets) -- The City has received a request for final acceptance from the contractor through the consulting engineering firm together with a certification of con- struction being in compliance with the City approved plans and specifications. This contract was awarded on August 4, 1981. The final construction costs associated with this contract came in 7.2% below the original amount and 22.2% below the feasibility report estimate. All inspections have been performed by the con- sulting engineering firm and City staff and it is now being recom- mended for acceptance and final payment. ACTION TO BE CONSIDERED ON THE ITEM: To approve the sixth and final payment to McNamara Vivant Contracting for Contract 81-8 in the amount of $16,355.05 and accept for perpetual maintenance. PROJECT 362 J. Project 362, Receive Petition/Order'Feasibility Report & Plans and Specifications (Tomark 2nd Addition - Streets & Utilities) - The City has received a petition by the developers of Tomark 2nd Addition requesting the City installation of streets and utili- ties to service this proposed plat. The preliminary plat has al- ready been approved and the necessary waiver and guarantee of costs have been executed on the petition, allowing the City to proceed with the preparation of detailed plans and specifications simul- taneously with the feasibility report. ACTION TO BE CONSIDERED ON THE ITEM: To receive the petition for Project #362, the installation of streets and utilities in the Tomark 2nd Addition, and order the feasibility report and detailed plans and specifications simultaneously. PROJECT #363 K. Project 363, Receive Petition/Order Feasibility Report, Plans & Specifications (Hilltop Plaza - Utilities) -- The City has re- ceived a request from the owner/developer of the Hilltop Plaza (James Refrigeration) requesting the City to install the utilities to service the second phase of this neighborhood business develop- ment. The owner/developer has signed and executed the necessary waiver of hearing and guarantee of costs to allow the City to pre- pare detailed plans and specifications simultaneously with the feasibility report. ACTION TO BE CONSIDERED ON THE ITEM: To receive the petition for Project #363 (Hilltop Plaza - Utilities) and authorize the prepara- tion of the feasibility report and detailed plans and specifications. Agenda Information Memo June 11, 1982 Page Nine EAGAN 4TH OF JULY ASSOCIATION CONTRIBUTION L. Eagan 4th of July Association Contribution -- A letter was received from the Eagan 4th of July Association requesting a $500 contribution from the City of Eagan. Traditionally, the City of Eagan has felt that the 4th of July Celebration is a community wide activity and has contributed that amount of money to help sponsor the expense of fireworks and other expenses incurred by the 4th of July Association. The amount is budgeted under "Other Charges and Services" within the Mayor & Council account. Enclosed on page I3 is the letter of request. ACTION TO BE CONSIDERED ON THE ITEM: To approve the $500 contribu- tion to the Eagan 4th of July Association. A Non-Profit Corporation DON KLOBER. Treasurer . c/o CENTURY 21 South Country Really ■ 3938 Beau D' Rue Drive . Eagan. Mn 66122 464-3410 AN APPEAL T0: The Good Business People of Eagan I am Don Klober of CENTURY 21, South Country Realty, and once again I am the treasurer of the EAGAN 4TH OF JULY CELEBRATION in 1982. It is a more difficult task asking for contributions this year than ever before with our economy not as strong as in some years. Many of you have come through in the past for us and your help is truly appreciated. Here are some good reasons for you to continue to help in 1982. 1. This is our community's one and only celebration. The service organizations are represented and everyone works hard. 2. Every dollar goes directly to the events (No one is paid). The 4TH OF JULY ASSOCIATION is a non-profit organization made up mainly of Eagan Lions and Volunteer Firemen of Eagan. 3. Donations are TAX DEDUCTIBLE. 4. This year, we will tie the businesses to the Fireworks Display so that the ad will read: EAGAN 4TH OF JULY FIREWORKS Sponsored By THESE GOOD BUSINESS PEOPLE OF FAGAN 5. This ad will be a full page in the Eagan Chronicle listing all the participants. It's not a bad return when you consider what such an ad would cost your business. And your employees would feel a sense of pride in their company. There are an awful lot of people who give up their 4th of July holiday to make this celebration work. Please be among the good business people of Eagan and contribute to this very worthwhile event celebrating our Country's birthday. Please further support the community by ATTENDING M Our fireworks display is considered one of the best around. RY �ow'vE �jc�yt da- :s 5741 OO aqa 3 Thanking you in advance, DON KLOBER, Treasurer Eagan 4th Of July Association CENTURY 21, South Country Realty 3938 Beau D• Rue Drive Eagan, Mn 55122 0 Agenda Information Memo June 11, 1982 Page Ten PROJECT #356 n LJ A. Project #356, Comserve #1 (Streets & Utilities) -- Enclosed on pages I� through �y� is a copy of the feasibility report as presente�to the City Council at their meeting on May 18, 1982. This feasibility report and subsequent public hearing is in response to a petition and waiver of hearing submitted by the Comsery Cor- poration for the installation of streets and utilities to service their new facility. Because of the waiver of hearing that was submitted, detailed plans and specifications for this contract were officially approved by the Council at the June 1 meeting with contract award and final plat anticipated to be performed simul- taneously at the July 6 meeting. This feasibility report has been forwarded to the petitioner and discussed in detail with him. ACTION TO BE CONSIDERED ON THE ITEM: To close the public hearing and approve/deny Project #356 for the installation of streets and utilities in the Comsery #1 Addition. /I REPORT ON COMSERV No. '1 UTILITY & STREET IMPROVEMENTS PROJECT No. 356 FOR EAGAN, MINNESOTA FILE No. 49252 /S //11 amad 4au, Kadewe, f4n�eii�- 9 �4d"csat",, .9om e qe st pa" .N 16 2335 V. 9....k .4VA.r.y 36 St. Oast, dl:...e.m 55113 PA...- 612.636-4600 May 12, 1982 Honorable Mayor & Council City of Eagan 3795 Pilot Knob Road Eagan, Mn. 55122 Re: Comsery No. 1 Utilities and Street Improvements Project 356 Our File No. 49252 Dear Mayor and Council: 0 Dua G. Umie,00n. P.E. Robyn W. Rmrnr. P.E. hury.h C'..1ndrlhk, P.E. Rrodlord A, Lember6, P.E. Rirh.,J E. Turner. P.E. lame' C. Oben. P.C. Glenn R. Cook. P.E. Karh A. G.M.n. P.E. Thomaf E. Noyef. P.E. Rlehard W. F.,,,,. P.E. Rnbrrf G. Srh.niehr, P.E. plan in L Sarvala, P.E. nonuld C. Burgardt P.E. Jerry A. Bourdon. P.E. hfark A. Rmuo. P.E. .S,,ven M. Gamely C'hMe, A. ENrban Leo M. Pavelfky Ilarlan M. off.. D.od E. Ohon Transmitted herewith is our report for Comsery No. 1 Utilities and Street Im- provements Project 356. This report covers water main, storm sewer, and street construction for Com- sery No. 1. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONESTR00, ROSENE, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws -of the State of Minnesota. Mark A. Hanson Date: May 10, 1982 Reg. No. 14260 Approved by Nomas A. Co l6ert Public Works Director Date:Ic _/-Aa 17 COMSERV NO. 1 UTILITY AND STREET IMPROVEMENT SCOPE: The project provides for construction of water main, storm sewer and street construction within Comsery No. 1. Comsery No. 1 consists of 60.23 acres divided into two lots zoned light industrial. Street construction in- cludes construction of Comsery Drive from Yankee Doodle Road to State Trunk Highway No. 13 at the alignment shown on the attached drawings. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accor- dance with the Master Utility and Street Plans for the City of Eagan. The project as outlined herein can best be carried out as one contract. DISCUSSION: A. Water Main: An 8 inch water main is proposed to be constructed along Comsery Drive from Yankee Doodle Road at the location shown on the attached drawing. Approximately 900 feet from Yankee Doodle Road the water main will continue northwest across Comsery Drive and loop through Lot 1 Block 1. The water main will connect to an existing 8" water main located at Kennebec Drive. At Yankee Doodle Road the 8 inch water main will connect to an exist- ing 12 inch water main. Bituminous mixture for patching is required at Yankee Doodle Road. Water main proposed herein is located in the lower pressure zone. Residual and static pressures are anticipated in the range of 60 to 65 psi. B. Storm Sewer: Storm sewer construction proposed herein can be sepa- rated into two portions for discussion purposes. As shown on the attached drawing one portion provides drainage within the Comsery facility and the Page 1. 9591a IS other portion provides drainage within Comsery Drive. Both systems discharge to Pond CP -7. Pond CP -7 presently discharges to an existing 27" storm sewer pipe which ultimately discharges to the Minnesota River. Storm sewer proposed within Comsery Drive provides drainage from approxi- mately 56 acres located outside Comsery No. 1. Approximately 28 acres is lo- cated within Blue Cross Addition and the remaining 28 acres is located north- west of T.H. 13 and immediately southwest of Comsery No. 1. The drainage area included within Blue Cross Addition discharges through a 27 inch culvert loca- ted beneath T.H. 13. Dependent upon how the area immediately southwest of Comsery No. 1 develops, it might be desirable to restrict the flow through the 27 inch culvert. An alternate drainageway does exist in which the drainage would continue southwest along T.H. 13 through the culvert at Blackhawk Road. Storm sewer pipe included within Comsery Drive range in size from 12 inch to 42 inch in diameter as indicated on the attached drawing. Storm sewer proposed within the Comsery facility provides drainage from the parking area and approximately 12 acres located outside Comsery No. 1. Storm sewer pipe included within the Comsery facility range in size from 15 inch to 36 inch. It is proposed to utilize the small existing ponding area located outside Comsery No. 1. This pond is designated as Pond CP -7 as shown on the attached drawing. Design criteria established for each of the ponding areas is as follows: Storage Tributary Pond Area Elevation volume Area HWL NWL HWL NWL Outflow Pond CP -7 11.8 ac.ft. 119.3 ac. 2.38 ac. 0.42 ac. 768 760 15 Pond CP -7a 1.3 ac.ft. 11.8 ac. 0.8 ac. 0.5 ac. 768 766 4 Page 2. 9591a 1`L 0 0 A 24 inch storm sewer pipe will be extended beneath Comsery Drive to the northwest from the existing 27 inch storm sewer to Pond CP -7. C. Street: Street construction proposed herein provides for grading and surfacing Comsery Drive to a 44 foot width with concrete curb and gutter. The proposed typical section for Comsery Drive assuming an ADT of 2800 and results obtained from soil borings is as follows: 1-1/2" 2341 Bituminous wear. course 3" 2331 Bituminous base course 12" Class 5 aggregate base To accommodate construction of Comsery Drive will require approximately 90,000 cubic yards of common borrow. This is due to a significant amount of topsoil encountered within the right-of-way and requirements associated with providing an adequate grade and approach to T.H. 13. The owner for Comsery No. 1 has indicated no additional material can be utilized outside the street right-of-way for street construction. Therefore, in determining the estimated cost for acquiring and placement of common borrow as presented in Appendix A, the contractor for Mn/DOT constructing I-494 in which excess material does exist was consulted. In the event an additional borrow site is made available closer to the project site construction costs could be reduced accordingly. Also included is construction of turn lanes and by-pass lanes at T.H. 13. AREA TO BE INCLUDED Assessment Area Construction Area N 1/2 Section 17 N 1/2 Section 17 Parcel 010-25 Parcel 010-25 Parcel 010-28 Parcel 010-28 Parcel 010-29 R.L.S. No. 4 Tract E S 1/2 Section 8 S 1/2 Section 8 Parcel 010-78 w Parcel 010-78 Page 3. 9591a 0 COST ESTIMATE: Detailed cost estimates are presented at the back of this report in Appendix A. A summary of these costs are as follows: Water Main $ 58,270 Storm Sewer 209,050 Street 445,270 TOTAL ESTIMATED PROJECT COST ...... $712,590 The total estimated cost for this project as outlined herein including contigencies and all related overhead is $712,590. Overhead costs are esti- mated at 27% and include legal, engineering, administration and bond interest. EASEMENTS: Easements will be required for construction of Comsery Drive as it approaches T.H. 13. A summary of permanent and temporary slope easements and their costs are presented below. Costs associated with acquisition of perma- nent easement is estimated at $3,000 per acre while temporary slope easement is estimated at $1,500 per acre. Parcel Owner Permanent Temporary Estimated Cost N 1/2 Section 17 010-28 Frank Hasselman 0.30 Acre 0.80 Acre $2,100 ASSESSMENTS: Assessments are proposed to be levied against the benefited property as shown on the attached drawing. A preliminary assessment roll is included at the back of this report. It is proposed to assess lateral benefit from trunk water main for the ex- isting 12 inch trunk water main located in Yankee Doodle Road. Lateral water main included within Comsery No. 1 will be assessed on a front foot basis for each parcel it serves. Page 4. 9591a 0 0 It is proposed to assess trunk area storm sewer to those parcels which have not been previously assessed and receive benefit from storm sewer pro— posed within Comsery No. 1. Lateral storm sewer is proposed to be assessed only to Comsery No. 1. Trunk storm sewer costs were separated to determine lateral storm sewer costs. Trunk storm sewer costs includes all costs associ— ated with constructing storm sewer facilities greater than 24 inch in diameter. Costs associated with street construction are proposed to be assessed on a front foot basis to each parcel it serves based on the total cost. It is proposed to assess Lot 1, Block 1 within Comsery No. 1 lateral bene— fit from trunk sanitary sewer for the existing 48 inch trunk sanitary sewer located along its northwesterly property line. Lateral assessment costs for utilities and streets estimated herein will be revised based on final costs. Area and lateral benefit charges from trunk utilities will be based on rates in effect at the time of the public hearing. A summary of assessable rates proposed herein are as follows: Lateral Benefit Trunk Sanitary Sewer (1) $16.00/F.F. Lateral Benefit Trunk Water Main (1) $18.00/F.F. Lateral Water Main (2) $13.24/F.F. Trunk Area storm Sewer Com. & Ind. rate (1) $ 0.06/sq.ft. Lateral Storm Sewer (2) $ 0.053/sq.ft. Street (2) $111.60/F.F. (1) Assessment rate presented in Sewer and Water Rate Study for Eagan, Mn. 1982. (2) Estimated assessment rate calculated for this report and will be revised based on final costs. Page 5. 9591a 2 -- 0 REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: SANITARY SEWER PROJECT COST REVENUE BALANCE Lateral Benefit from Trunk Sanitary Sewer - 0 - .$ 23,680 TOTAL SANITARY SEWER - 0 - $ 23,680 + $ 23,680 WATER MAIN Lateral Benefit from Trunk Water Main - 0 - $ 20,137 Lateral $ 58,270 Lateral Assessment 58,270 TOTAL WATER MAIN $ 58,270 $ 78,407 + $ 20,137 STORM SEWER Lateral $134,510 Lateral Assessment $134,510 Trunk 74,540 Trunk Area Assessment 224,006 TOTAL STORM SEWER $209,050 $358,516 + $149,466 STREET Street $445,270 Street Assessment $445,270 TOTAL STREET $445,270 $445,270 - 0 - EASEMENT $ 2,100 - $ 2,100 BALANCE ................... + $191,183 Page 6. 9591a ,). 3 The projected balance for Comsery No. 1 Utility and Street Improvement Project 356 is +$191,183. It should be noted however it is proposed to assess the Metropolitan Waste Control Commission trunk area storm sewer in the amount of $29,565. Due to the fact they are a public agency, they will have to concur with the proposed assessment. PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids Award Contract Construction Completion Assessment Hearing First Payment Due with Real Estate Taxes Page 7. 9591a 24 May 20, 1982 June 15, 1982 June 1, 1982 June 29, 1982 July 6, 1982 October 15, 1982 Winter, 1983 May, 1984 0 A. WATER MAIN APPENDIX A COST ESTIMATE COMSERV NO. 1 ADDITION PROJECT 356 2,200 Lin.ft. 8" DIP Class 52, 7' cover @ $12.00/lin.ft. $ 26,400 40 Lin.ft. 6" DIP Class 52, 7' cover @ $11.00/lin.ft. 440 5 Each 8" Resilient wedge gate valve and box @ $450.00/ea. 2,250 4 Each 5" Valve hydrant @ $800.00/each 3,200 3,000 Lbs. Cast iron fittings @ $1.00/Lb. 3,000 1 Each Connect 8" DIP to existing 8" CIP @ $500.00/ea. 500 1 Each Connect 8" DIP to ex. 12" CIP @ $500.00/ea. 1,500 30 Ton Bituminous mixture for patching @ $80.00/ton 2,400 0.5 Acre Seed with topsoil @ $2,800.00/acre 1,400 2,600 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. 2,600 Total Estimated Construction $ 43,690 +5% Contingency 2,190 $ 45,880 +27% Legal, Engrng., Admin. & Bond Interest $ 12,390 TOTAL WATER MAIN .................................. $ 58,270 Page 8. a s` B. STORM SEWER 1,160 Lin.ft. 42" RCP, Cl. II, storm sewer @ $52.00/lin.ft. $ 60,320 960 Lin.ft. 36" RCP, Cl. II, storm sewer @ $40.00/lin.ft. 38,400 200 Lin.ft. 30" RCP, Cl. III, storm sewer @ $32.00/lin.ft. 6,400 220 Lin.ft. 27" RCP, Cl. IV, storm sewer @ $27.00/lin.ft. 5,940 350 Lin.ft. 24" RCP, Cl. IV, storm sewer @ $24.00/lin.ft. 8,400 150 Lin.ft. 21" RCP, Cl. V, storm sewer @ $22.00/lin.ft. 3,300 260 Lin.ft. 15" RCP, Cl. V, storm sewer @ $17.00/lin.ft. 4,420 70 Lin.ft. 12" RCP, Cl. V, storm sewer @ $14.00/lin.ft. 980 1 Each 42" RCP, FE w/trash guard @ $1,800.00/each 1,800 1 Each 36" RCP, FE w/trash guard @ $1,000.00/each 1,000 3 Each 24" RCP, FE w/trash guard @ $700.00/each 2,100 1 Each 15" RCP, FE w/trash guard @ $400.00/each 400 3 Each Std. MH, 6' dia. w/cstg. @ $1,600.00/each 4,800 5 Each Std. MH, 4' dia. w/cstg. @ $800.00/each 4,000 2 Each Std. CBMH, 4' dia. w/cstg. @ $800.00/each 1,600 4 Each Std. CB w/cstg. @ $700.00/each 2,800 50 cu.yds. rip rap Class A @ $40.00/cu.yd. 2,000 2,900 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. 2,900 250 Sq.yds. Sod w/topsoil @ $2.00/sq.yd. 500 700 Ton Rock stabilization below pipe @ $6.00/ton 4,200 1 Each Connect 24" RCP to ex. MH @ $500.00/each 500 Total Estimated Construction $156,760 +5Y, Contingency 7,840 $164,600 +27% Legal, Engrng., Admin. b Bond Interest 44,450 TOTAL STORM SEWER ................................ $209,050 Page 9. 9591a a6 0 0 C. STREET 9,000 Cu.yds. Common excavation @ $1.00/cu.yd. $ 9,000 14,000 Cu.yds. Subgrade excavation @ $1.80/cu.yd. 25,200 89,000 Cu.yds. Common borrow @ $2.00/cu.yd. 178,000 7,800 Ton Class 5 aggregate base @ $4.00/ton 31,200 1,700 Ton 2331 Bituminous base course @ $10.00/ton 17,000 850 Ton 2341 Bituminous wear course @ $11.00/ton 9,350 130 Ton Bituminous material for mixture @ $190.00/ton 24,700 500 Gals. Bituminous material for tack coat @ $1.00/gal. 500 4,100 Lin.ft. B618 Concrete curb and gutter @ $4.50/lin.ft. 18,450 5.0 Acre Seeding with topsoil @ $2,500.00/acre 12,500 LUMP SUM Turn lanes and bypass lane @ T.H. 13 @ $8,000.00/LS 8,000 Total Estimated Construction $333,900 +5% Contingency 16,700 $350,600 +27% Legal, Engrng., Admin. & Bond Interest 94,670 TOTALSTREET ...................................... $445,270 A. WATER MAIN $ 58,270 9591a B. STORM SEWER 209,050 C. STREET 445,270 TOTAL COMSERV NO. 1 ................. $712,590 Page 10. a-7 0 0 APPENDIX B PRELIMINARY ASSESSMENT ROLL COMSERV NO. 1 ADDITION PROJECT 356 A. WATER MAIN a) Lateral Benefit Trunk Water Main Comsery No. 1 Lot 1, Block 1 Outlot A TOTAL LATERAL BENEFIT TRUNK WATER MAIN b) Lateral Water Main Comsery No. 1 Lot 1, Block 1 Outlot A TOTAL LATERAL WATER MAIN B. STORM SEWER a.) Trunk Area Storm Sewer Comsery No. 1 Lot 1, Block 1 Outlot A SECTION 17 NW 1/4 Total Front Foot Rate/F.F. Assessment 483.11 $18.00 $ 8,696.00 635.59 $18.00 11,441.00 1,118.70 $ 20,137.00 Total Front Foot Rate/F.F. Assessment 3,515 $13.24 $ 46,550.00 885 $13.24 11,720.00 4,400 $ 58,270.00 Total Front Foot Rate Assessment 1,693,830(1) $0.06/sq.ft. $101,630.00 826,200 $0.06/sq.ft. 49,572.00 Total Parcel Owner Area Rate Assessment 010-28 Frank Hasselman 633,540(2) $0.06/sq.ft. $ 38,012.00 010-29 LaHass Corp. 87,120 $0.06/sq.ft. 5,227.00 R.L.S. No. 4 Tract E MWCC 492,750(2) $0.06/sq.ft. 29,565.00 TOTAL TRUNK AREA STORM SEWER .................... $224,006.00 Page 11. 9591a a� 0 0 (1) Ponding credit was given to high water elevation 768 (2.38 acres). (2) Street credit of 20% was deducted from total area. b. Lateral Storm Sewer Total Comsery No. 1 Area/sq.ft. Rate/sq.ft. Assessment Lot 1, Block 1 1,693,830 $0.053 $ 90.410.00 Outlot A 826,200 $0.053 44,100.00 2,520,030 $134,510.00 C. STREET Comsery No. 1 Lot 1, Block 1 Outlot A SECTION 17, NW 1/4 Parcel 010-28 TOTAL STREET D. SANITARY SEWER Lateral Benefit from Trunk Sanitary Sewet Front Foot 1,727.13 1,832.1 430.73 3,989.96 Rate/F.F. $111.60 $111.60 $111.60 Comsery No. 1 Front Foot Rate/F.F. Lot 1, Block 1 1,480 $16.00 TOTAL LATERAL BENEFIT TRUNK SANITARY SEWER Page 12. 9591a q Total Assessment $192,744.00 204,458.00 $ 48,068.00 $445,270.00 Total Assessment $ 23,680.00 $ 23,680.00 0 0 SUMMARY ASSESSMENT ROLL - PROJECT 356 Comsery No.l Comsery No.l S.17 NW 1/4 S.17 NW 1/4 RLS No. 4 Lot 1, Blk 1 Outlot A 010-28 010-29 Tract E Total Lateral Benefit Trunk WM $ 8,696 $ 11,441 $ 20,137 Lateral WM 46,550 11,720 58,270 Trunk Area Storm Sewer 101,630 49,572 $ 38,012 $ 5,227 $ 29,565 224,006 Lateral Storm Sewer 90,410 44,100 134,510 Street 188,130 199,560 46,910 434,600 Lateral Benefit Tr. San. Sewer 23,680 _ 23,680 TOTALS ....... $459,096 $316,393 $ 84,922 $ 5,227 $ 29,565 $895,203 Iu vl INOT TO SCALE v al U C V v XIW COMSER.V No. 1 UTILITY & STREET TRUNK AREA STORM SEWER ASSESSMENT PROJECT 356 COMM. 8 IND. FILE No.! 49252 DATE: MAY 7, 1982 LOCK DOODLE POND CP -7 EAGAN, MINNESOTA WKSMOON ROSENE, ANDERM A ASSOC., INC. `01"SL kEMBEMM 31 m LITLO z 3 741 I V s% i NOT TO SCALE E€' E! v I �t l` c: Ia =<'S .til ? Y COMSERV No. YANKEE PROPOSED BUILDING vi UTILITY.. & STREET LATERAL . BENEFIT FROM TRUNK SANITARY . SEWER; ASSESSMENT PROJECT 356 FRONT FOOT y' gig" FILE No. 49252 DATE: MAY 7, 1982 POND CP -7 COMSERV No. BLOCK LOT O R. L. S. No. 4 TRACT E MR I OUTLOT A Z 010-28 z 010-29 ROAD EAGAN, MINNESOTA BONES"IM R08ENE, MMUK & ASSOC� INC. CONSULTING ENGWEENS SL Pad, Ahmeswa 3 33 COMSERV No. 1 • WATER MAIN 0 IMPROVEMENTS i PROJECT No. 356 EAGAN, MINNESOTA x 1982 • W�TGB M.t N dCCCCC Vi NT LATERAL BENEFIT FROM TRUNK FF. h LATERAL FF. DATE MAY 7, 1962 FILE No 49252 CmLLTi 011comm ILPd' vb . le 34 COMSERV No. 1' STORM SEWER IMPROVEMENTS i PROJECT No. 356 EAGAN, MINNESOTA r 1982 • STORM SEWER ASSESSMENT LATERAL SOFT. 0 h 0ATE MAY 7, 1982 FILE No 49252 eoaESTIM ROSEK AMEMA a Assoc, we aw.L o.ow. i le 34 COMSERV No. 1' STORM SEWER IMPROVEMENTS i PROJECT No. 356 EAGAN, MINNESOTA r 1982 • STORM SEWER ASSESSMENT LATERAL SOFT. 0 h 0ATE MAY 7, 1982 FILE No 49252 eoaESTIM ROSEK AMEMA a Assoc, we aw.L o.ow. I YANKEE I I DOODLE ROAD t` • COMSERV No. 1 i j SCALE zoo' LOT I _ STREET bQ IMPROVEMENTS � 2 BLOC I OUTLOT PROJECT No. 356 A PP0POEAGAN, MINNESOTA ' BUILDING 1982 STREET ASSESSMENT / h FRONT FOOT DATE MAY T, 1982 FILE No 49252 -.. °KPE9?Y LINE SINESTRK ROSM MIDERUR A ossa, NIG CORMT/i E106PEr S 1 EL n.t ....a 010-28 3S 0 0 Agenda Information Memo June 11, 1982 Page Eleven OLD BUSINESS 1981 FINANCIAL STATEMENT A. General Purpose Financial Statement for 1981 -- The 1981 Annual Financial Report is a deviation from previous audit reports in that much of the coordination and preparation was performed by the Finance Department under the supervision, guidance and author- ship of our Director of Finance, Gene VanOverbeke. The City Ad- ministrator is extremely pleased with the progress that has been made in the Finance Department to tighten the accounting operation. This year, instead of the auditing firm compiling much of the finan- cial data, the data gathered and presented by City staff. In the past, prior to the City's hiring of a Director of Finance, the City would provide for the accounting operations during each calen- dar year. Each year, the audit firm of Wilkerson, Guthman & Johnson was required to provide not only an audit of accounting activities that were transacted during the calendar year but in many cases it was necessary to reconstruct the accounting functions in addition to preparing a financial statement for the year's transactions. The audit report was then prepared based on the auditor's financial statement. It was the objective of the City Administrator in hiring a Director of Finance that accounting activities would be tightened on a month to month basis, thus the role of an auditor would become more the function of the title, to audit the accounting activities rather than reperform the accounting activities. Finance Director VanOverbeke has performed a very high level of accounting activity functions within the past two years. As a result of his spending a great deal of time in changing the accounting system from cash basis accounting to an accrual basis, transfering all the City's activities from the business machine to the LOGIS operation and the establishment and monitoring of tight financial controls, last year's accounting activities were tightened to a very desirable level. This financial report is the first financial—report that has been prepared for the City of Eagan by in-house staff. The financial report and auditing performed by Wilkerson, Guthman & Johnson were combined into a document entitled "Annual Financial Report" and more specifically "Annual Report of the City Council for the Year Ended December 31, 1981". Copies of those documents were enclosed with the last City Council packet for the June 1, 1982 meeting. The City is attempting to provide a more uniform document for all budgets, annual reports, audits and so forth, and this audit report is now in conformance with this procedure. Enclosed on pages 35? - through is a management letter requested and received from Wilkerson, ut man & Johnson that fur- ther addresses the findings of the audit report. The Director of Finance and City Administrator will answer any questions the City Council may have at the meeting on Tuesday. Also enclosed with the June 1 packet was the general purpose financial statement document which is a brief summary of the financial activities for 367 Agenda Information Memo June 11, 1982 Page Twelve 1981. This document can be used for government departments, cor- porations or persons who do not need all the financial detail but would like a copy of the financial statement from the City of Eagan. This item was continued from the June 1 meeting to allow additional time for City Council review and inspection. If any member of the City Council has what they feel might be detailed questions, feel free to contact the Director of Finance or City Administrator prior to the meeting on Tuesday so research and additional expla- nation can be provided for next Tuesday. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the general purpose financial statement for 1981. 37 Mayor and Members of the City Council City of Eagan, Minnesota We have completed our examination of the financial state- ments of the City of Eagan for the year ended December 31, 1981. As part of our examination, we made a review of your significant accounting records, procedures and controls. The City's accounting records and financial controls were substantially improved during 1981. These improvements are primarily the result of the efforts of the Finance Director and his staff, placing the City's records on the LOGIS system and more ef- fectively controlling the special assessment process. These improvements, beyond the obvious benefits of improved financial information and control, resulted in a reduction in our audit and year-end accounting services. Our fees for 19,81 are about $5 000 less than they were in 1980 for similar services. Further, we estimate that our fees for 1981 would have been at least $10 000 higher than 1980 if the 1981 records had been in the condition of prior years. The record-keeping functions have improved substantially, however, there are additional records that need to be developed and other financial areas that need to be addressed. They are as follows: 1. Special Assessment Delinquencies Delinquent special assessments (those billed property owners with their taxes but not collected by the County at December 31) increased $700 000 from $296 000 in 1980 to $996 000 in 1981. Current collections were 698 of the assessment installments billed with the 1981 taxes, compared with 90 to 93% during the years 1978 to 1980. A substantial portion of these delinquencies relate to a few partially developed residential areas within the City. As such, we expect the delinquent amounts, plus 31 WILKERSON,GUTH MAN N,SI JOHNSON, LTD. CERTIFIED PUBLIC ACCOUNTANTS 1300 NORTHWESTERN NATIONAL BANK BUILDING HOWARD M. GUTHMANN SAINT PAUL.MINNESOTA 55101 AUSTIN J. STIBBE WALLACE T. JOHNSON 222-IBO] JAMES V. LEWIS GERALD I. LEE JAMES O. PLAT$ JOHN L.PNIILIPPI I729 MIDWEST FEDERAL PLAZA WEST JOHN T. HIBCH ROGER A. HATZ ENMAIER MINNEAPOLIS, MINNESOTA $$402 - ]]B-T90T HARTWELL WILKERSON(RETIRED) May 24, 1982 Mayor and Members of the City Council City of Eagan, Minnesota We have completed our examination of the financial state- ments of the City of Eagan for the year ended December 31, 1981. As part of our examination, we made a review of your significant accounting records, procedures and controls. The City's accounting records and financial controls were substantially improved during 1981. These improvements are primarily the result of the efforts of the Finance Director and his staff, placing the City's records on the LOGIS system and more ef- fectively controlling the special assessment process. These improvements, beyond the obvious benefits of improved financial information and control, resulted in a reduction in our audit and year-end accounting services. Our fees for 19,81 are about $5 000 less than they were in 1980 for similar services. Further, we estimate that our fees for 1981 would have been at least $10 000 higher than 1980 if the 1981 records had been in the condition of prior years. The record-keeping functions have improved substantially, however, there are additional records that need to be developed and other financial areas that need to be addressed. They are as follows: 1. Special Assessment Delinquencies Delinquent special assessments (those billed property owners with their taxes but not collected by the County at December 31) increased $700 000 from $296 000 in 1980 to $996 000 in 1981. Current collections were 698 of the assessment installments billed with the 1981 taxes, compared with 90 to 93% during the years 1978 to 1980. A substantial portion of these delinquencies relate to a few partially developed residential areas within the City. As such, we expect the delinquent amounts, plus 31 Mayor and Members the • City Council Eagan, Minnesota Page 2 May 24, 1982 future installments, to -'remain uncollected until the related properties are developed. Further, assessments were levied against similar properties during 1981, for which the first installment was billed in 1982. In short, we believe col- lection rates will be as low or lower in 1982 than they were in 1981. Further, it appears the situation will not be re- versed until developers can develop and sell existing resi- dential inventories. The potential effects of this situation, including effects on the City's bond rating, should be thoroughly con- sidered in any decisions regarding future improvement projects. Further, 1982 collections should be monitored carefully and property tax levies should be considered to cover any anticipated cash flow deficiencies. 2. Debt Service Property Tax Levies Property taxes levied in 1980 for collection in 1981 in- cluded the following levies for individual debt service funds as described below: - 1972 Park and Fire Station Fund - $117 540. This is 1058 of the 1981 debt service requirements. The fund balance in the fund at December 31, 1981 was $188 204. 1982 debt service requirements are $108 869. - 1975 Equipment Certificates Fund - $16 200. This issue was retired during 1980. The original bond resolution provided for this levy. - 1981-1 Equipment Certificates Fund - $50 000. Debt service requirements during 1981 were $6 231 net of accrued interest received on the bond sale. - 1981-2 Equipment Certificates Fund - $27 750. The first principal and interest payment on this issue is due on December 1, 1982. The'levies for the two 1981 issues were made prior to Council adoption of the bond resolution, but were properly reflected in the resolutions passed during 1981. Bond resolutions passed by the City Council for each bond issue authorize annual tax levies equal to 105% of the issue's debt service requirements.. These levies may be re- duced if the entire amount is not needed to service the debt. Any balance remaining in a debt service fund after all bonds are retired may be used for other City purposes. 39 Mayor and Members • the City Council Eagan, Minnesota Page 3 May 24, 1982 Current City practice by the bond resolution. is to levy the amount authorized We recommend that the City review its policies re- garding debt service levies and the use of remaining funds after an issue has been retired. We also recommend that bond resolutions be passed prior to the levy of related taxes. At December 31, 1981, several funds with balances exist for which there are no future debt service requirements. They are as follows: 1968 Town Hall 1974 Equipment 1975 Equipment 1976 Equipment Total Bond Fund Certificates Certificates Certificates December 31, 1981 Fund Balance $ 3 703 34 548 20 470 13 912 72 633 We recommend that these funds be closed and the balances be transferred to other City funds. 3. Special Assessment Records The serious internal accounting control weakness in- volving special assessments receivable has been eliminated by establishing controls over assessment rolls. There still exists the need to integrate the receivable control system with the detail records maintained by the Assessment Clerk. This will require sorting the County provided parcel records by assessment roll and reconciling to the subsidiary receivable ledgers. Comparing the City's property control cards to the County provided parcel records is the final step in the inte- gration process. Reviewing the property control cards will also provide information concerning assessments deferred by Council action. This information can be verified by reviewing Council minutes. Assessments deferred by Council action should have general ledger control. 4,. Municipal State Aid - Construction Billings During 1981 a construction project which will be financed in part, by State Municipal State Aid -Construction funds was started. We understand that the City received approval from the State for this project during 1981. However, the City, as in Mayor and Members • the • City Council City of Eagan, Minnesota Page 4 May 24, 1982 of March 1, 1982, had not received the available advance funds from the State. Advance funds available are estimated to be in excess of $200 000. In order to avoid further losses of investment earnings, we recommend that billings for advances on MSA projects be prepared at the'time approval is received. Further, receiv- ables should be reviewed frequently to insure that final billings are processed as soon as projects are completed. 5. Budgetary Controls Budgetary controls were greatly improved during 1981, with the integration of the budget into the accounting system. However, expenditures exceeded original budgets in several de- partments., and General Fund expenditures exceeded the total budget by $110 000. Actual revenues in excess of estimated more than offset the excess expenditures. A budgeted General Fund operating deficit of $27 402 ended up with approximately a $150 000 surplus. A substantial portion of the expenditures in excess of the original budget consisted of the following: - specific purchases not included in the original budgets which were approved by the City Council. However, council actions approving the purchases did not formally revise the budget. - additional payables and employee benefit expenditures recorded as audit adjustments. We recommend that all Council actions approving purchases not included in the original budget be accompanied by a formal budget revision. Periodically, the City should review actual and estimated revenues and formally adopt appropriate revisions. These revenue estimate revisions would assist the Council and staff in evaluating requests for expenditure budget revisions. 6. General Fixed Assets As noted in our opinion on your financial statements, the City maintains no cost records for its general fixed assets. The Finance Director and his staff are currently developing these records and they expect to complete them during 1982. Following is a suggested outline for an approach to -de- velop and maintain a fixed asset inventory system. Mayor and Members cothe • City Council City of Eagan, Minnesota Page 5 May 24, 1982 - Take an inventory of all land, buildings, and equipment now owned by the City. - Assign responsibility for each asset to a particular department head or official. - Assign actual or estimated costs to each item. - Establish a fixed asset control ledger with accounts for each department. The opening balance in each account would then reflect the dollar value attributed to the related inventory. - Establish a capitalization policy for future purchases, for instance, all purchases of items costing $200 or more and having a useful life of more than 2 years are to be considered capital expenditures and recorded as general fixed assets. - Purchases of all items meeting the requirements of the capitalization policy should then be classified and recorded on the departmental inventory and control ledger. - Annually, a copy of each department's inventory updated for purchases and sales during the year would be dis- tributed for verification and the deletion of items stolen, destroyed, etc. - Fixed asset control accounts would then be adjusted to reflect departmental adjustments. - Periodically, the finance department should verify the various departmental inventories by actual observation. Our files contain records of fixed assets used in public utility operations. We recommend that these public utility assets be incorporated into the fixed asset records with general ledger control, of course, remaining in the Public Utilities Fund. Developing a fixed asset accounting system is a sub- stantial project, but we are optimistic that it can be completed in the next year. 4-),- Mayor and Members Whe • City Council City of Eagan, Minnesota Page 6 May 24, 1982 7. Volunteer Fire Department Salaries Volunteer firemen's salaries are paid directly from a fire department bank account. Twice each year the City reimburses the fire department for the salary payments. The City Treasurer is responsible for all City funds. As such he should have direct control over all disbursements. We recommend that volunteer firemen be paid directly by the finance department. 8. Timing of Bond Issues For several years the City has issued bonds after a substantial portion of the related equipment purchases or improvement project expenditures have been made. As a result, the City loses a substantial amount of interest income by financing these expenditures through other funds. We recommend that bond issue dates be coordinated with anticipated equipment purchases and improvement project expenditures. 9. Manual Check Controls The City Council receives copies of the manual check register after the checks have been issued. We recognize that certain disbursements need to be processed quickly. However, we recommend that dis- bursements not having prior Council approval be limited to specified purposes and/or maximum amounts. 10. Pavroll Svstem Controls one employee currently processes all payroll transactions including bi-weekly payrolls and changes to employee master files (establishing new employees, terminations and changes in pay rate). Due to the limited staff size, it may not be practical to segregate payroll processing duties. However, we recommend that the Finance Director or the City Accountant periodically review the employee master files to verify that all changes are properly recorded. This review should be documented. 4� Mavor and Members Athe 16 City Council City of Eagan, Minnesota Page 7 May 24, 1982 11. Year -End Cash Disbursements The city recorded approximately $376 000 of checks as if disbursed in 1981, which were not disbursed until 1982. In order to properly reflect the City's cash balance in the annual financial report, we recommend the checks be re- corded in the year disbursed. 12. Public Utilitv Fund Reserves The Public Utilities Fund retained earnings contains $1 867 964 of. reserves for various purposes. These reserves are offset by restricted cash in equal amounts. Each year interest on investments and a portion of the service charges billed customers are added to the reserves. In 1980 and prior years, certain repairs and replacement ex- penditures were charged to these reserves. No charges were made in 1981. We recommend that specific policies be developed for the use of these reserves, and that qualified expenditures reduce the appropriate reserve. 13. Requests for Proposal During 1981 the City purchased a photocopy machine for approximately $28 000. Requests for proposal were solicited rather than competitive bids. The legality of this procedure should be determined by legal counsel before it is used in the future. The foregoing conditions were considered in determining the nature, timing and extent of audit tests applied in our exami- nation of the financial statements, and this report does not modify our opinion dated March 23, 1982, on the financial statements. We wish to commend Gene VanOverbeke and his staff for their successful efforts to improve the City's accounting system. Mayor and Members #the • City Council City of Eagan, Minnesota Page 8 May 24, 1982 After you have had an opportunity to review these sug- gestions, we would be happy to discuss them or assist you in imple- menting any or all of them. We wish to thank the City's staff for the assistance and cooperation we received during the audit. RAR/JTK:bk Sincerely, 6 �� Rogek A. Katz aier Q:5�L-� o T. Ki ch 45- 0 r Agenda Information Memo June 11, 1982 Page Thirteen COMBINATION GAMBLING LICENSE - EAGAN HOCKEY BOOSTERS B. Eagan Hockey Boosters for Combination Gambling License and Bond Waiver for 4th of July Celebration -- At the last regular City Council meeting, a gambling license application was submitted for consideration by the Eagan Hockey Boosters, Inc. The gambling license application was for the July 4th Celebration, and in addi- tion to the application, a request was made by the Eagan Hockey Boosters to waive the license fee and also the $10,000 fidelity bond requirement. It was the feeling of the City Council that the City did incur administrative handling costs and the $25 appli- cation fee should not be waived. The City Council also stated, before additional consideration can be given to the waiver of the fidelity bond requirement, it would be necessary to have a letter from an officer of the board of directors stating that the Eagan Hockey Boosters has assumed responsibility for waiver of the fidelity bond by naming a gambling manager and requesting that the City Council waive the bond requirement. Enclosed on pages % through 4$ is a letter to Brian Running, secretary - treasurer of tiie�agan Hockey Boosters, Inc., and also a response from Mr. Running to the City. ACTION TO BE CONSIDERED ON THE ITEM: To of the Eagan Hockey Boosters to waive requirement and issue a gambling license tion. m approve or deny the request the $10,000 fidelity bond for the July 4th Celebra- BEA SLOMOUIST • MAYOR THOMASEGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER (OU40L WIAHERS June 2, 1982 0 THOMAS HEDGES CITY ADMINISTRATOR VERBEKE AN CITY OF EAGAN CIV EUGENE VOCLERK O 3795 PILOT KNOB ROAD P.O. BO% 11199 EAGAN, MINNESOTA ' $5122 PHONE 4S4-8100 BRIAN RUNNING 1765 MONTEREY LANE EAGAN MN 55122 Re: Gambling License Application fot July 4th Celebration Dear Mr. Running: In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, June 1, 1982, the application submitted by the Eagan Hockey Boosters, Inc., for a combination gambling License was con- tinued until the June 15, 1982 meeting. A request made by Anthony Lancette, requesting that the City waive the license fee and the $10,000 bond requirement, was given consideration by the City Council. The City Council did not waive the license fee with the understanding that the $25.00 fee is collected to defer administrative handling costs that are incurred by the City through the processing and enforcement of the ordinance. It is normal practice that the City Council charge the license fee to non-profit organizations. The City Council is giving consideration to the waiver of the $10,000 fidelity bond requirement. However, in order to give consideration, it will be neces- sary to submit a copy of your official action waiving the fidelity bond and naming Mr. Anthony Lancette the gambling manager who is in charge for the 4th of July Celebration. Please submit a copy of your minutes or action to my attention prior to June 10, 1982, and this information will then be included with the City Council packet. If the City Council should - choose to waive the bond requirement, there will a waiver provision in the license which is granted to your organization. If you have any questions regarding the action that was taken by the Eagan City Council, feel free to contact Mr. VanOverbeke, City Clerk/Director of Finance, or me at any time. Sincerely, r"mom Thomas L. Hedges City Administrator TLH/hnd cc: Gene VanOverbeke, City Clerk/Director of Finance Anthony Lancette, 1720 Crestridge Lane, Eagan, MN 55122 4-7 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. *(t,� /& -4111 � " �L, -3'7 9 -5 PLr E/b/rte. C 6- - c'? - 0 -) OF D. C�y -- et/ A -q Ph= 4159-3i77 Agenda Information Memo June 11, 1982 Page Fourteen SPECIAL USE PERMIT - ST. PAUL PIONEER PRESS & DISPATCH C. Special Use Permit, St. Paul Pioneer Press & Dispatch to Locate Newspaper Vending Machines on Public Right of Way -- During the summer of 1981, several newspaper vending machines appeared at different locations within the City and it was the request of the City Council that these vending machines which were placed by the St. Paul Pioneer Press be removed until a special use permit was processed through the City Council. The City Administrator reviewed procedure with the City Council and a letter dated August 12, 1981 was sent to the St. Paul Dispatch & Pioneer Press by the City Plan- ner, a copy of which is enclosed on page S-1 , outlining the pro- cedure that was approved by the City Council. Approximately three (3) weeks ago, at least twenty-five (25) vending machines were located by a distributor of the St. Paul Dispatch & Pioneer Press throughout the City. There was no special use permit applied for or processed by the City. The City Administrator directed the City Planner to prepare a letter to the St. Paul Dispatch & Pioneer Press stating that the location of these vending machines is in violation with City Council procedure requiring a special use permit and asked that the newspaper vending machines be removed prior to May 27, 1982. A copy of this letter is enclosed on page $ a for your review. A meeting was then was held upon receipt o t e letter by the Dispatch & Pioneer Press on Wednesday, May 26, at which time the City Administrator and City Planner met with three (3) representatives of the newspaper. It was the opinion of representatives of the St. Paul Dispatch & Pioneer Press that under constitutional right of the first amendment their newspaper has the right to disseminate news on public property and therefore the placement of newspaper machines on public right of way is appro- priate without a special use permit. The City staff explained that the right to disseminate news was not the issue, that the placement of vending machines on public property in certain loca- tions could create safety or nuisance problems for either traffic or aesthetic reasons. It was the decision of the City staff and representatives of the newspaper that a map would be prepared locating all newspaper vending machines in the City and reviewed again prior to the June 15, 1982 meeting. A meeting was held, with the same persons present, on June 10, 1982 and a map was re- viewed that illustrated 56 vending machines within the City, nine of which are located directly adjacent to businesses and of the remaining 47, and according to the St. Paul Pioneer Press & Dis- patch, 25 of the machines were existing and 22 are new racks scat- tered throughout the City. The representatives present were unable to identify which racks were new and which had been existing, and if existing, how long they had been placed at their present loca- tions. The St. Paul Dispatch & Pioneer Press does not feel a spe- cial use permit is required and would like an opportunity to address IS 0 6 Agenda Information Memo June 11, 1982 Page Fifteen and present their case to the City Council. The City Administrator will provide background and representatives of the St. Paul Dispatch will be present to present their request for a waiver of the special use permit process at the meeting on Tuesday. Enclosed without a page number is a map showing the location of the vending machine locations. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the request of the St. Paul Pioneer Press and Dispatch that a special use per— mit is not required to locate newspaper vending machines on public right of way throughout the City of Eagan. 50 i 4 BEA BLOMOUIST MAYOR THOMAS ELAN CITY OF EAGAN MARK PAR JAMES A. SMITH SMITH THEODORE WACHTER _ ,+3795 PILOT KNOB ROAD COUNCIL MEMBERS -..- P.O. BOX 311" EAGAN, MINNESOTA August 12, 1981 PHONE 454-8100 MR SCCTT F`PANTZEN ST PAUL DISPATCH & PIONEER PRESS 4655 NICOLS ROAD EAGAN MN 55122 Dear Mr. Frantzen: THOMAS HEDGES CITY ADMINISTRATOR EUGENE VAN OVERBEKE CITY CLERK The City is in receipt of your letter 'requesting a newspaper vending madhine located on the northeast comer of Rahn Road and County Read 30. Prior to your request, staff has received direction from the Eagan City Council on how to process this type of application. The City Council has determined that a special permit will be required for all small sales and distribution machines throughout the City. 'therefore, I have enclosed an application for a special per- mit which will have to be filled out and submitted prior to processing your re- quest. Along with the application, a site plan showing the exact location where the newspaper vending machine is proposed and a list of surrounding property pro- perty owners with their names and addresses which will enable the City to notify the surrounding people as to your request, is also requested. Once the applica- tion and submittal material has been submitted to the City, staff will then sche- dule this item on the City Council agenda. The fee for the special permit is $50.00 to process the application. If you have any questions regarding the application or the submittal materials, please feel free to contact me at the Eagan City Hall. Sincerely, Zgaajv, Dale C. Runkle City Planner DCR/jac encs. SI BEA BLOMOUIST MAYOR THOMAS CITY OF EAGAN SMITH JAMES A. SMITH JERR YWACHS THEODORE WACNTER 'b]Hf PILOT KNOB ROAD K COUNCIL MEMBERS . .. P.O. BOK 111" EAGAN, MINNESOTA SSI]¢ PHONE 454-8100 May 21, 1982 =' MR THOMAS FOSTER METRO CIRCULATION MANAGER J( ST PAUL DISPATCH & PIONEERR PRESS 55 E 4TH ST ST PAUL MN 55101 Re: Newspaper vending Machines Located in the City of Eagan Dear Mr. Foster: THOMASHEDGES CITY ADMINISTRATOR EUGENE VAN OVERSEKE CITY CLERK I am in receipt of your letter dated April 30, 1982 regarding the proposed newspaper vending machines in the City of Eagan. In August, 1981, the City sent a letter to Mr. Scott Frantzen outlining the procedure in which the St. Paul Distpatch and Pio-- neer io-neer Press must go through in order to place newspaper vending machines in the City of Eagan. Enclosed is a copy of the letter sent August 12, 1981. It is the City's understanding that the St. Paul Dispatch and Pioneer Press has been informed regarding the process and approvals needed by the City of Eagan to place newspaper vending machines in the City of Eagan. It is also the City's understand- ing that you have recently placed a number of newspaper vending machines in the City without obtaining the approvals needed by the Eagan City Council. The City has also received numerous -:complaints regarding the aesthetics and location of the machines you have recently placed in the City. Since you have not received City approval for the location of these newspaper vending machines, the City of Eagan will require that you remove the newspaper vending machines until such time you have received the ap- provals from the Eagan City Council. Since these machines are existing prior to the approval process, if the machines are not removed by May 27, 1982, the City of Eagan will remove the newspaper vending machines until such time the St. Paul Dispatch and Pioneer Press has received City Council approval of each and every location for the newspaper vending machines. The Eagan City Council greets the first and third Tuesday of each month and in order to be scheduled on a City Council agenda, you must have an application in to the City staff 10 days prior to the City Council meeting in order that staff can process the application. I have enclosed a Copy of the application form for the special per- mit for your convenience. If you have any question regarding the special permit re- quirements, please feel free to contact me at the Eagan City Hall. The City is looking for your cooperation in removing the newspaper vending machines prior to May 27, 1982. If you have any questions regarding the process and approvals needed by the City of Eagan to place newspaper vending machines in the City, please feel free to contact me for additional information. SinoRunkle, City Planner co: Thomas L. Hedges, City nn 51 Administrator THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. DCR/jach 0 • Agenda Information Memo June 11, 1982 Page Sixteen NEW BUSINESS'. WAIVER OF PLAT - KILLDEER ADDITION A. Reuben & Joyce M. Meissner for a Waiver of Plat in Order to Split Lot 1, Block 1, Killdeer Addition into Two Residential Lots -- A public hearing was held before the Advisory Planning Commission at the May 25, 1982 regular meeting to consider an application submitted by Reuben and Joyce Meissner for a Waiver of Plat in order to split Lot 1, Block 1, Killdeer Addition located in Section 12. The Advisory Planning Commission is recommending approval of the waiver of plat to the City Council. It should be noted that there was considerable discussion by the APC in regard to the original platting of the Killdeer Addition, the location of the existing home in relation to the newly created lot and right of way for the service road on T.H. 55. The APC noted that a vari- ance would have to be created for this newly created lot because it would not meet the 12,000 sq. ft. requirement for an R-1 district. For additional information on this item, refer to the Planning Assistant's report, a copy of which is enclosed on pages $4 through ,SCJ for your reference. For action that was taken by the APC,refer to a copy of the minutes enclosed on page 60 ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the waiver of plat for the Killdeer Addition as recommended for approval by the APC. S3 0 SUBJECT: APPLICANT: LOCATION: 0 CITY OF EAGAN FIAiVER OF PLAT REMEN AND JOYCE MEISSNER LOT 1, BI= 1, KILLDEER ADDITION, SECTION 12 EXISTING ZONING: R-1 (RESIDENTIAL SINGLE DISTRICT) DATE OF PUBLIC HEARING DATE OF REPORT: REPORTED BY APPLICATION SUBMITPED: plat in order to split Lot 1, lots. MAY 25, 1982 MAY 18, 1982 DAVID OSBERG, PLANNING ASSIsmw An application has been submitted for a waiver of Block 1, Killdeer Addition into two residential CCMM NM: The applicant is proposing to subdivide his exist- ing 25,492 square foot lot into two lots so as to allow for the location of a house on the new lot. The north portion of the lot would consist of 10,260 square feet. At the present time, there is a house on the south portion of the lot which would consist of 15,232 square feet should the waiver of plat be approved. Be- cause the new lot would be under the required square footage for a single-family lot, a variance would have to be granted along with the waiver of plat. If approved, the waiver of plat should be subject to the following conditions: 1. A variance would have to be granted for the new lot since it would consist of less than the required 12,000 square feet for a single family. lot. 2. Drainage and utility easements shall be required along all lot lines. 3. The newly created lot shall pay the required park dedication fee. 4. All other applicable ordinances must be followed. ENGINEEPJNG RECOMMENDATIMS: 5. The existing dwelling unit must convert its sewer and water services from its present T.H. 55 frontage road connection to the newly installed servi- ces to the east within Joyce Court. The newly created lot would then be required to connect to the existing sewer and water services from the T.H. 55 laterals. TAC/jach W, DDITION °Z�` Q c� w m .. rn z 2 a.r_ ;:haven t'iliz: a m W N= I' I W ti t h 51 Ia In O '< — o I 1 O z _ - O -- o-- _ J L ----- ° m o 0 z W 7 J . 3eing 5 feet in width, u11e.2's 4n W z O ,It.herwise indicated, and J adjoining lot lines, and 10 U Ln v:idth and adjotni.rg street ¢ W lines, as shown on the plat, a o I I *I faro o�Ed sr,; -k wortld !�� aSy93 s. c, P O t0 z 0 .� .,f, To NersTh 4or nPaS� LoT Lsr vincy co Z N Qo;, LoT wlTh SXIS7;J homE, �/ M 11 14.50 — - w ql L'� ,3�E.SE.raT WR7'E j/ E2 haek� 30 w ,Tile horvtE, "'Fr 'o rr r{ I w nT 2/s&w F -P, "ic hl G°l In V 3 Toi., i,y,(3iI NUJ. hbrN& Arid IAS✓<" c:V Cl sstmed to have a DearLn g <ei� � o — In t z ent set with plastic cap L --,w I LINE LOT 11 AUD. SUB. NO. 38, EGAN ` S 890 53'23 rr E 384.88 — — — —'� �•,�\ — — — — — — ,� I IIi � I 'S:5 I i I 31 ioy; . n SANITARY SEWER I i EASEMENT 2I i DOC. NO 378271 ° 0 s . �I r o I oclf l m_ o I _251.30 — I I .I S89°53'?.VE �� J -- I.-- 1 LINE iJS S�48 H=PER Mlie 116. 21 - r. 579°59 21 E �� 170.45 O LMONUMENTED RA LINE 14 U.S. HWY.. N0.55 o 174.50 —fl F0 I p 589049�43r�E I I 2 io 174.50 , IN \ I _ _ I1,' v_ S 89649 '4PE , L.lr ,..1 I `J I I 10 b r`' `r'�`�D x,`9 L0 147.31— 589°5323E _1, W , �� . Rtlfi 3n�b0 - � day Novlg I N�y LL 2 W G _ . St I o O *•E 00 U Z I � I I N M L30 11 14.50 — - J 30 30 N rn �I I p 589049�43r�E I I 2 io 174.50 , IN \ I _ _ I1,' v_ S 89649 '4PE , L.lr ,..1 I `J I I 10 b r`' `r'�`�D x,`9 L0 147.31— 589°5323E _1, i 0 TO: THE ADVISORY PLANNING COg4ISSION AND CITY COUNCIL, C/O DALE C. RUNKLE, CITY PLANNER FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC [QORKS / DATE: MAY 19, 1982 RE: WAIVER OF PLAT, LOT 1, BLOCK 1, KIISDEER ADDITION (Reuben Meissner) The proposed lot split of Lot 1, Block 1, was originally anticipated and contemplated through the final platting of the Joyce Addition later renamed the Killdeer Addition. While the preliminary plat provided for one large lot incorporating the existing house occupied by Rev. Meissner, at the time of final plat upon completion of the detailed utility plans and specifica- tions, Mr. Meissner inquired about the possibility of splitting Lot 1 to provide for two building sites at the time of final plat. At that time, it was felt that this lot split would not conform with the approved preliminary plat and should be dealt with at a later date. Subsequently, the final plat for the Killdeer Addition was approved with just the one lot. However, when the utilities were installed within Joyce Court to the east of the existing residence, sewer and water services were installed toward the east end of this existing residence. This existing dwelling structure pre- sently receives sanitary sewer and water service from the utilities install- ed within the T.H. 55 service drive along the north side of Lot 1. It is Rev. Meissner's intention to use the existing sewer and water services for the newly created lot and then to reconnect the existing house to the new sewer and water services installed within Joyce Court to the east. Therefore, based on this background information and the lot split during the design of the utilities, the Public would have no objection to this requested waiver of plat split. TAC/jack anticipation of this Works Deparbrent providing for a lot /CL __ 17 5+29865.2Future Surmountable_j Conc. Curb 8k GutterSTONE-RUBBLE --a- RETAINING WALL-XIlkTo E)L MH3420'R (Bock to Back)2+84 4+128625 864.61+25851.4 NOTE: CONTRACTOR TO CONSTRUCT STREET5' WEST OF PLATTED IL, 04JOYCE ADDITION __ LIP \ I GB LI 1K ROA D s Zs cr /PAade s AUDIT RASA 3TAT a sR-4 R. \ \F IL _ A I� NB aR GB rvo4 s B \ , R -I A c E ^'.Ei �_'• I ten_,. i���-�___� L I -\iii L{ HILLS i� PD 1 R - �bPM A R� R-3 P sco -4 HILL LI L WE COTT / PD I 76-1 -4 E GAR EN L TSA / IT / S. A. R. tc 63A i LI ® 0 59 0 • KILLDEER ADDITION - WAIVER OF PLAT The first public hearing convened by Chairman Chuck Hall concerned the application of Rev. Reuben Meissner and Joyce Meissner for waiver of plat in order to split Lot 1, Block 1, Killdeer Addition into two residential lots. Rev. and Mrs. Meissner were present and a review of the plat of Killdeer Addition was given by Rev. Meissner. There were questions concerning showing of hardship in splitting the lot, noting that the existing house has been on Lot 1 for quite a number of years and is in an awkward location. The primary reason for the hardship is the location of the house and it also would create better land utilization by splitting the north portion of the lot. Mr. Runkle stated this appeared to be the first case he could recall where a lot split has taken place without complying with minimum square footage. Mr. Colbert explained that the Council authorized utility services to be put in for the two lot portions without making a commitment as to whether it would approve the split. Krob moved, Mulrooney seconded the motion to recommend approval of the application subject to the following: 1. That no other variances shall be granted for any dwellings to be located on either of the two lots. 2. That the application be subject to review by the Minnesota Depart- ment of Transportation. 3. A variance would have to be granted for the new lot since it would consist of less than the required 12,000 square feet for a single family lot. 4. Drainage and utility easements shall be required along all lot lines. 5. The newly created lot shall pay the required park dedication fee. 6. All other applicable ordinances shall be followed. 7. The existing dwelling unit must convert its sewer and water services from its present T.H. 55 frontage road connection to the newly installed services to the east within Joyce Court. The newly created lot would then be required to connect to the existing sewer and water services from the T.H. 55 laterals. Those in favor were Krob, Bohne, McCrea and Mulrooney; those against were Turnham, Wold and Hall, and the motion was adoptBd. .0 0 • Agenda Information Memo June 11, 1982 Page Seventeen WAIVER OF PLAT — LOT 2, MCCARTY'S RIDGE B. David R & Patricia B. Odell for a Waiver of Plat to Split Part of Lot 2, McCarthy's Ridge, into Two Residential Lots -- A public hearing was held at the last regular meeting of the APC held on May 25 to consider an application submitted by David and Patricia Odell for a waiver of plat to split part of Lot 2, McCarthy's Ridge, into two residential lots located in Section 9. After considerable discussion by the APC, a recommendation was made to deny the waiver of plat application to the City Council. For additional information on this item, refer to the Planning Assistant's report, a copy �� of which is enclosed on pages — 1— through k b for your reference. For a copy of the action that was taken y the APC, refer to page It should be noted that a majority of the McCarthy's homeowners in Ridge were present and in opposition to the waiver of plat. The homeowners have submitted a petition, a copy of which is enclosed on page —6 % to recommended denial of the request. The neighborhood brought to the attention of the APC that there are restrictive covenants governing the lot sizes within McCarthy's Ridge and also requested that the APC recognize the covenants in the addition. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the waiver of plat for David and Patricia Odell as recommended for denial by the APC. Is 0 CITY OF EAGAN SUBJECT: WAIVER OF PLAT APPLICANT: DAVID AND PATRICIA ODELL LOCATION: PART OF NNP, OF THE NE, OF SECTION 9 3044 SIBLEY MEMORIAL HIGHWAY EXISTING ZONING: R-1 (RESIDENTIAL SINGLE DISTRIM DATE OF PUBLIC HEARING: MAY 25, 1982 DATE OF REPORT: MAY 17, 1982 REPORTED BY: DAVE OSBERG, PLANNING ASSISTANT APPLICATION SUBMITTED: An application has been submitted to allow for the subdivision of part of Lot 2, VnCarthy's Ridge into two residential lots. The applicant has requested to split his one acre parcel into two lots in order to construct another single family hone. At the present time, there is a house on the western portion of the property, and the waiver would allow a house to be constructed on the eastern portion of the property. The newly created lot would consist of 16,682 square feet. The remaining lot would consist of 26,873 scuare feet. If approved, the application should be subject to the following conditions: 1) No variances should be granted for the newly created lot. 2) Drainage and utility easements should be required along all lot lines. 3) The site plan of the newly created lot shall reflect elevations of the proposed house and elevations of the existing sewer in order that con- nections are feasible to hook up to the existing sewer and water system. 4) All other applicable ordinances must be followed. DMD/jade G2 ® usuwaAN ©® NOIN6l RENO IXC ®r® 0 • M.in OMHM 5718pe6 6875 X Ne. 65 Mivp16, Mlnn. S432 SRx.n 0".. 8906510 r...,A Lxro.I 6y.e 6S.I T.I.R PL S,X xA, Pj_, 12150 Mwr Ridge Blvd. BWn.11X, Mimes. 55337 Certificate of Survey for DAVE ODELL AsA !.) POMOF / . 26R7f b. Fr. 2) Pame/ 2 e 1662 SOL Fr. PARCEL 2 THAT PART OF LOT 2, WCMINTS RIDGE, BOX1A COMMIT, HIM. M ESOTA. LYINS SCXTNEkY OF LINE A AEASTERLY A LINE S, AS "SCRIBED BELOW: LINE A BEGIMIMG AT A POINT OR THE EASTERLY LINE OF LOT 2, A DISTANCE OF 205.19 FEET NORTHERLY BY THE SWTNEAST LOANER OF SAID LOT; THENCE WESTERLY ON A LINE PARALLEL WITH THE MST SWIIMEIIIT LIKE OF SAID LOT 2. A O:STMCE OF 279.61IEIT, TERMINATING ON ME WESTERLY LINE OF LINE 2. LINE B BEGIMING AT A POINT OKI' SCK TNERLI LINE OF LOT 2. A DISTANCE OF 85.00 FEET WESTERLY OF THE WHEAST CORNER OF MID LOT 2; THENCE NORTHERLY ON A LINE PARALLEL WITH THE EASTERLY LINE OF LID LOT 2, A DISTANCE OF 203.19 FEET, TEMIMTIM011 LINE A..-._. ' I~ ,..•.IFF....1,r..I..1....N,..A.N.v`.Y..,I,w... 1.I.1- 1. ./ .,a 1.... .I �� 1y1,1.. Y...... • OtnDJes >"iwnd i on monumsni °r' 1ij' "' 101'1 E►' �li2stPs sfvi t/Pwvtcn M nu ' 1 i "I I� /is 0.0 r IP ul0 V � Y a12AR�EL 2 N tO 130.00 215.00 S RAN a S ' RpAO � t BENfN MaKK •Top W,?, e,0 Ale car Ond hlcCvdiw A04V T=a E/Pvv/ion • d/624 i 63 PARCEL , THAT�S\1j ISOT I.VT OF LOT 2, ILT BY HYSLIKE NIMN- NIDCE, WESTER BELOW: Li OF llNE A AND WESTERLY YICKAFTI.LI ASODES DESCRIBED OR LINE B, AS OESORIBEO BLLOW: LINE A BE61MIN AT A POINT ON THE EASTERLY LINE BY T FEET NORTHERLY OF INS SWTXEAASTECOMMERSOF9MID LOT; THENCE WESTERLY N A LIME PARALLEL WITH THE MOST S(K1iNERLT LIME OF SAID LOT Z. A DISTANCE BY 2A.51FEC7, TEMIMTIM ON THE WESTERLY LIME OF LOT 2. LINE B BEGINNING AT A POINT ON THE SORfNERLY LINE BY ' LOT 2, A DISTANCE OF 85.00 FEET WESTERLY OF JI`CALf le-YtJI THE 9WTHEAST COMER OF SAID LOT 2: THENCE NORTHERLY ON A LINE PARALLEL WITH ME EASTERLY LINE OF SAID LOT 2. A DISTANCE OF 205.19 FEET. IEMIMTIM W LINE A. AsA !.) POMOF / . 26R7f b. Fr. 2) Pame/ 2 e 1662 SOL Fr. PARCEL 2 THAT PART OF LOT 2, WCMINTS RIDGE, BOX1A COMMIT, HIM. M ESOTA. LYINS SCXTNEkY OF LINE A AEASTERLY A LINE S, AS "SCRIBED BELOW: LINE A BEGIMIMG AT A POINT OR THE EASTERLY LINE OF LOT 2, A DISTANCE OF 205.19 FEET NORTHERLY BY THE SWTNEAST LOANER OF SAID LOT; THENCE WESTERLY ON A LINE PARALLEL WITH THE MST SWIIMEIIIT LIKE OF SAID LOT 2. A O:STMCE OF 279.61IEIT, TERMINATING ON ME WESTERLY LINE OF LINE 2. LINE B BEGIMING AT A POINT OKI' SCK TNERLI LINE OF LOT 2. A DISTANCE OF 85.00 FEET WESTERLY OF THE WHEAST CORNER OF MID LOT 2; THENCE NORTHERLY ON A LINE PARALLEL WITH THE EASTERLY LINE OF LID LOT 2, A DISTANCE OF 203.19 FEET, TEMIMTIM011 LINE A..-._. ' I~ ,..•.IFF....1,r..I..1....N,..A.N.v`.Y..,I,w... 1.I.1- 1. ./ .,a 1.... .I �� 1y1,1.. Y...... • OtnDJes >"iwnd i on monumsni °r' 1ij' "' 101'1 E►' �li2stPs sfvi t/Pwvtcn M nu ' 1 i "I I� /is 0.0 r IP ul0 V � Y a12AR�EL 2 N tO 130.00 215.00 S RAN a S ' RpAO � t BENfN MaKK •Top W,?, e,0 Ale car Ond hlcCvdiw A04V T=a E/Pvv/ion • d/624 i 63 I I FPI,k L I Iw LI EADO JA 1st LI/ 7-1 rA R-4 L I A R-4 =Ulm 's 2139TOR an moo moo= PF—o' PF/ cb/0 4b /RR Dr HE9;IV ADD, P PI F is 1 0 KS 7 -3 P D DG. 81 -It R-4 A The Advisory Planning Commission City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Gentlemen: 0 RECEIVED N i AY 1 9 1982 3070 Sibley Memorial Highway St. Paul, Minnesota 55121 May 17, 1982 In reply to your announcement dated May 6, 1982, and received on May 15, 1982, we wish to advise that the owners listed below are definitely against the proposal to split that portion of Lot 2, Section 9, T -27N, R -23W into two residential lots. Robert B and Marian H. Doheny Owners of Lots 4 and 5, McCarthy Ridge Addition 3070 Sibley Memorial Highway Eagan, Minnesota 55121 In the event that the proposal is approved, we would like the Eagan legal department to advise the writer concerning the next recourse available in order to protect our property against this type of action. Very truly yours, R. B. Doheny &S" 0 0 DAVID AND PATRICIA ODELL - WAIVER OF PLAT The hearing regarding the application of David and Patricia Odell for waiver of plat at 3044 Sibley Memorial Highway to split Lot 2, McCarthy Ridge Addition into two residential lots was convened by the chairman. Mr. and Mrs. Odell were present and the applicant made a presentation concerning the intent to split the lot in order to be able to sell the two portions separ- ately. There did not appear to be a hardship. A petition was submitted signed by all of the remaining property owners in McCarthy Ridge Addition, objecting to the split. A number of objecting property owners in the subdivi- sion also were present and stated that restrictive covenants exist against all of the lots and there appeared to be a dispute as to whether the 30 year expiration date terminated the effectiveness of the restrictions which pro- vided for one acre minimum size lot. There was also a claim that the other lots would be damaged in the event of the approval of the split. Terry Votel, the owner of Lot 6 appeared in opposition. Objections included the fact that landscaping to fit into the area has taken place. It was noted that the ordinance requires platting in the ordinary course in order to subdivide lots, and that the people relied on the acre minimum lot size. The Odells purchased the property in 1981 and there appeared to be -no hardship shown. After considerable discussion, McCrea moved, Bohne seconded the motion to recommend denial of the application for the reasons shown above, indicating there is no hardship. All voted in favor. M ..J PETITION IN OPPOSITION TO APPLICATION OF DAVID AND ­PATRIL;1A 0 DELL rVK WAIVER OF PLAT The undersigned, being the owners of all lots in MCCARIM RIDGE (except that of applicant O'Dells) hereby respectfully request the Advisory Planning Commission of the City of Eagan to deny the application of O'Dells for waiver of plat. Ordinances of the City of Eagan require the platting of said property. MCCARTHY RIDGE presently consists of ten (10) lots all of which are one (1) acre or more in size. Nine (9) of the lots have single family dwellings located thereon. A restrictive covenant requires that all lot sizes be at least one (1) acre. As a result, all homes are well located and have spacious yards giving the division a well planned homogenious character. The proposed subdivision of the O'Dell property for further residential development would destroy this omo- .. genious character of MCCARTHY RIDGE and would also be in direct h 'Je4 :iV.w v\ W..�.cia.•+ `�i14Tit?4^s:I violation of the presently existing restrictive covenant. Petitioners therefore respectfully request that all requirements regarding platti.ng be strictly complied with to assure the right of the petitioners to be further heard regarding the merit's of this matter and to assure that irreparable damage will.n [occur to MCCART�tY RIDGE. j lj^^tet-, /� 711Akra : (4) 0 Agenda Information Memo June 11, 1982 Page Eighteen PYLON SIGN - FEDERAL LAND CO. C. Federal Land Company for a Pylon Sign, Located on Outlot B., Bicentennial 7th Addition, or Lot 2, Block 2, Bicentennial 8th Addition -- A public hearing was held to consider an application for a pylon sign submitted by Federal Land Company to be located on Outlot B, Bicentennial 7th Addition, or Lot 2, Block 2, Bicen- tennial 8th Addition. The APC is recommending approval of the pylon sign subject to three conditions outlined in the attached minutes to the City Council. For additional information on this item, refer to the Planning Assistant's report, a copy of which is enclosed on pages 62 through 12— For additional informa- tion regarding the action that was t Ten by the APC, refer to a copy of those minutes found on page -73 . ACTION TO BE CONSIDERED ON THE ITEM: To approve mendation of the Advisory Planning Commission sign for Outlot B, Bicentennial 7th Addition, Bicentennial 8th Addition. or deny the recom- to approve a pylon or Lot 2, Block 2, 0 SUBJECT: Cohn APPLICANT LOCATION EXISTING ZONING Iq CITY OF EAGAN USE PERMIT - PYLON SIM lynits aw wwur_u PART OF NF4 OF THE NEh OF SECTION 16 BICENTENNIAL 7TH ADDITICN PD (PLANNED DEVEUX M U) DATE OF PUBLIC HEARING: MAY 25, 1982 DATE OF REPORT: MAY 17, 1982 REPORTED BY: DAVE CISBERG, pLANNING ASSISTANT APPLICATION SUBMITTED: An application has been submitted for a conditional use pennit to allow a pylon sign located on Outlot B of the Bicentennial 7th Addition. camMENTS Section 16.06, Subdivision"2 of the Sign Ordinance regulates the use of pylon signs and Subdivision 4 regulates pylon signs adjacent to freeways. Pylon signs may not be located within 300 feet of another pylon sign measured on the same side -of the street. No pylon sign may project :rare than 27 feet above the lot or roadway level. The maximum area per side of a pylon sign is 125 square feet. 13 9 117 The proposed sign has dimensions of at' xJPtotal signage of -M square feet per side. The sign will be supported 27' tall meaning the total sign will have a height of 27'. The proposed sign will be adjacent to the I -35E freeway. If approved, the pylon sign shall be subject to the following conditions: 1) The pylon sign may not be located within 300' of any other pylon sign measured on the same side of the street. 2) The pylon sign may not project more than 27' above ground level. 3) The pylon sign may not exceed 125 square feet of signage per side. 4) The pylon sign shall not be located nearer than 10' fran any property or divid- ing line. 5) The sign shall be in conformance with all other applicable ordinances. DMO/jack II GR RcyiStd Siq,O fa!/�9chEd -1� `moo RE i 0 w __ YANKEE DOODLE ROAD _ Dote non. J .nu. tl — soon. F�TITI - I -QE 9 olm- T In?) 091 -f ;v )- i I Ler— YANKEE SQUARE 13 P.......... •r.� n FEDERAL LAND COMPANY wane r. 0 _- 117 ' ---------- • _ _PA 0 FEDERAL LAND COMPANY - PYLON SIGN PERMIT The hearing regarding the application of Federal Land Company for con- ditional use permit for pylon sign on Outlot B, Bicentennial 7th Addition was next convened. Tim Murnane appeared for the applicant as did other represen- tatives of Federal Land Company. He stated the proposed sign would comply with the ordinance. There was considerable discussion concerning whether other pylon signs would be requested along the Freeway frontage in the immedi- ate area along Pilot Knob Road and the possible proliferation of pylon signs. It was noted that the owner of Voglepohl Restaurant may also request a sign. Mr. Murnane stated that Edina Realty has entered into an Agreement with Federal Land Company and the only condition to completion of the agreement is the approval of a pylon sign at the location proposed. There was discussion concerning the possibility of limiting the approval for one year and if the sign is not constructed within that period of time, the permit would then lapse. Hall moved, Turnham seconded the motion to recommend approval of the application with the understanding that Edina Realty Company will be the sole user of the sign, subject to the following conditions: I. The pylon sign may not be located within 300 feet of any other pylon sign measured on the same side of the street. 2. The pylon sign may not project more than 27 feet above ground level. 3. The pylon sign may not exceed 125 square feet of signage per side. 4. The pylon sign shall not be located nearer than 10 feet from any property dividing line. 5. The sign shall be in conformance with all other applicable ordinances. 6. The sign shall be installed within one year of grant of permit. 7. Sign shall advertise use of adjacent building and within 90 days after construction shall identify with use of that building only. All voted in favor except Krob who stated he felt it was premature and inappropriate for the sign at this time. �3 Agenda Information Memo June 11, 1982 Page Nineteen PRELIMINARY PLAT -'!-ST. FRANCIS WOOD 3RD ADDITION D. Gary Quam & Robert Beard for Preliminary Plat, St. Francis Wood 3rd Addition, Consisting of Approximately 5.68 Acres for Town- house Development -- A public hearing was held by the APC to con- sider an application for a preliminary plat submitted by Gary Quam and Robert Beard entitled St. Francis Wood 3rd Addition consisting of approximately 5.68 acres for townhouse development located in Outlots B and C, St. Francis Wood. The APC is recommending approval of the preliminary plat of St. Francis Wood 3rd Addition to the City Council. For additional information on this item, refer to a copy of the Planning Assistant's report, a copy of which is found on pages 7.< through $6 . For action that was taken by the APC, refer to a copy of those minutes, found on pages5 through 549 . There were a number of concerns expressed at the APC meeting regarding access to the townhouse units to the southwest portion of the plat because access would be attained by a private road. It was also noted that the private had been deducted in the density calculation. The development proposal does exceed the lot coverage by 1% and the reason for the additional lot coverage was that the developer is proposing a double car garage for each townhouse unit instead of a single car garage that is required by ordinance. The variance on lot coverage to 21% was also approved. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the recom- mendation of the APC to approve the preliminary plat and variance on lot coverage to 21% as recommended by the APC. 71- CITY OF EAGAN SUBJECT: PRELIMINARY PLAT - ST. FRANCIS VQOOD 3RD ADDITION LOCATION: PART OF THE NE; OF SFS OF SECTION 15 EXISTING ZONING: R-3 (RESIDENTIAL TC7AZMCUSE) DATE OF PUBLIC HEARING: MAY 25, 1982 DATE OF REPORT: MAY 19, 1982 REPORTED BY: DAVID OSBERG, PLANNING ASSISTANT APPLICATION SUBMITTED: The application submitted is for preliminary plat, St. Francis Wood 3rd Addition which consists of approximately 5.68 acres and contains 35 dwelling units. ZONING AND LAND USE Presently the parcel is zoned R-3 (Residential Townhouse District). The land use guide designates the 5.68 acre parcel as an R-2 land use (Mixed Residential)single family to townhouse density. However, the townhouse development is within the allowable density of an R-3 zoning. The applicant is proposing to develop the parcel with 35 townhouse units. The en- tire parcel was platted as two outlots with the original St. Francis Wood develop- ment. Outlot B to the northeast of Widgeon Way consists of a net area of 108,368 square feet. Outlot C to the southwest of Widgeon Way consists of a net area of 132,385 square feet. The allowable number of units in Outlot B is 17.6 and the development would consist of 16 units. The allowable number of units in Outlot C is 22.1 and the development would consist of 19 units. The lot coverage of the townhouse buildings is 21% meaning the project is over the 20% lot coverage require- ment. The developer is providing 2 garage spaces per unit which'has put the lot coverage to 21%. If the developer only allows 1 garage space per unit, they would be under the 20% lot coverage requirement. In reviewing the site plan, it appears that all setback requirements are being met. The access to the development will be from Widgeon Way. There will also be a 24' private road running through the southwest portion of the development. There will be two covered parking spaces for each dwelling unit. The development will include a tennis court and picnic area which will include a gazebo -type structure. The Advisory Parks and Recreation Committee will be dis- cussing the park dedication requirement. If approved, the preliminary plat should be subject to the following conditions: 7S 0 0 CITY OF EAGAN PREMMTNARY PLAT - Sr. FRANCIS WOOD 3RD ADDITION MAY 25, 1982 PAGE TWO 1. The preliminary plat shall be subject to all easements as required by City staff. 2. A detailed grading, drainage and erosion control plan shall be approved by City staff. 3. A detailed landscape plan shall be approved by City staff and an adequate landscape bond shall be submitted with the final plat and not released until one year after the landscaping has been completed. 4. The developer shall provide the City with a copy of the homeowner's associa- tion bylaws for City review. 5. A development agreement shall be approved prior to the final plat of St. Francis Wood 3rd Addition. DMO/jack. ENGINEERING RFCOMNIENDATIONS 6. A temporary turnaround shall be provided at the south end of Widgeon Way. 7. In addition to the proposed internal trailway system, a bituminous trail - way shall be provided from Widgeon Way to the southeast corner of this property in accordance with the recommendations of the Advisory Park and Recreation Committee. 8. Drainage and utility easements as required by staff shall be dedicated with the final plat. 9. A ponding easement incorporating the 892.0 elevation shall be dedicated for the pond adjacent to the north and east property lines of this sub- division. 10. The internal private driveways shall be a minim n 24' wide with concrete curbing witha secondary outlet connection to Widgeon Way. 11. This development shall fulfill its financial responsibilities for trunk area sanitary sewer and trunk area stoup sewer at the time of final plat if not incorporated in an approved City project. TAC/jack 76 0 0 'lo: THE ADVISORY PLANNING COMMISSION AND CITY COUNCIL, C/O DALE C. RUNFIE, CITY PLANNER FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: MY 20, 1982 RE: PRELIMINARY PLAT - ST. FRANCIS WOOD 310 ADDITION (QUAM/BEARD) The Public Abrks Department has the following camments for consideration of the above -referenced development: UPILITIES Sanitary sewer and water main of sufficient size and capacity to handle this pro-- posed ro-posed development are available through extension of existing utilities from the St. Francis Flood 2nd Addition along Widgeon Way. Access to this proposed subdivision would be provided by way of the recently carr pleted Widgeon Way which has been constructed through the St. Francis Wood 2nd Addition up to the west line of the proposed 3rd Addition. Widgeon Way would then be extended through the already dedicated public right-of-way to the south property line for future extension and continuation through the adjacent McCarthy property to Wescott Road. The alignment for this street extension has been an- ticipated since the initial platting of the St. Francis Wood 1st Addition in 1978. However, in order to maintain flexibility for future road alignments and connec- tions, this plat is providing a 30' half right-of-way along the south property line to the east towards Lexington Avenue should this connection be required prior to the development of the McCarthy property subsequent to the development of the adjacent R-4 property (Outlot A, 1st Addition)- adjacent to the east line of this proposed subdivision. A temporary "hammerhead" turnaround should be provided for maintenance and emergency vehicles at the southerly end of Widgeon Way. The major direction of surface drainage from this subdivision is to the south and west into Hurley Lake (JP -11). This would be provided by way of an internal storm sewer which would connect into the gravity storm -sewer system installed in the St. Francis Wood 2nd Addition. The City is presently in a condemnation process acquiring the necessary ponding easements for Hurley lake to accon odate drainage from this and previous subdivisions in the southeast quarter of Section 15. Be- cause of the steep topography, extensive erosion control measures will be requir- ed during the development of this subdivision in the southwest corner. SIDEWALKS/TRAILWAYS While no sidewalk has been required or installed along Widgeon Way through the previous subdivisions, it is anticipated that a trailway would be beneficial in the southeast corner of this proposed plat through the 30' half right-of-way to provide access to the anticipated future elementary school site as designated on the City's Comprehensive Land Use Guide Plan. -7-7 9 0 PRELIMINARY PLAT - ST. FRANCIS WOOD 3RD ADDITION a� ��asa1 .a.a. r• The developer intends to install a series of internal walkways providing access to recreational picnic areas and the gazebo/overlook structure. EASEMENTS AND RIGHTS-OF-WAY A 60' right-of-way for Widgeon Way has previously been dedicated with the St. Francis Wood 1st Addition. A 10' drainage and utility easement would be requir- ed adjacent to this public right-of-way. As discussed previously, a 30' half right-of-way should be dedicated from Widgeon Way to the east property line along the southern boundary for a potential future street extension and/or trailway construction towards Lexington Avenue. A ponding easement should be dedicated to incorporate the 892.0 elevation for the pond adjacent to the north and east property lines of this subdivision (Outlot B, 1st Addition). All other necessary drainage and utility ate the internal lateral distribution of vice to this proposed development. SITE PLAN LAYOUT easements will be required to incorpor- all utilities necessary to provide ser - As discussed previously, the alignment of Widgeon Way has been previously deter- mined through the platting of the 1st Addition. The configuration of the phase located south and west of Widgeon Way combined with the extreme topography and the limited elevation of the sanitary sewer available to service to this develop- ment places some creative restrictions on the layout of this property for devel- opment. Subsequently, the developer is proposing to construct a private 24' drive- way with concrete curb and gutter to service the 10 internal units located in the southwest corner. The staff has recommended that a secondary emergency vehicle "relief valve"exit providing for a secondary connection to Widgeon Way be con- structed. This will eliminate the problems associated with a dead end private road similar to those in the Ridgecliffe Addition. In response to staff's reccmr mendations, the developer has provided additional parking stalls to eliminate the potential of parking along this 24' private drive. It is felt that this proposed site plan layout provides good internal traffic circulation for both the proposed units and potential emergency vehicles. This has been reviewed with the Police Chief and the Fire Marshall with their concurrence. ASSESSMENTS All assessments associated with the installation of lateral utilities to service this subdivision would be the responsibility of this development. While this pro- posed subdivision has been assessed for its trunk area water main, it has not ful- filled its financial responsibilities for trunk sanitary sewer or trunk storm sewer. Based on 1982 rates, the trunk area assessment liability for this develop- ment for sanitary sewer would be $4,985 and for trunk area storm sewer would be $10,912. M 0 0 PRELDiINARY.O .. ENGINEERING R1 mAy 25, 1982 n. 44 a I will be available to discuss in further detail any aspect of this report with the Planning C Tnission on May 25, 1982. Respectfully subndtted, d omas A. Colbert, P.E. Director of Public Works TAC/jack �9 LGN TEP.,? --f-b r's SUN OP45T CN�NO 3 E;LAL C'LUBI' ///1 Al LAKE "-N M.. PARK 6 7_7 /\y ACRES —!I- OU Tit /41 Ail 77 893 .DP.16 N!,�, — -REF I qLA / .6P 11, 1 EAGANDA P! f D.h. 6' E110ElR' T859.3 A 18117ZV; I J OOL ze -i T I N., "no cP.9 '2 69 FMTO 7P43 1 "o % 77 300.0 82-7.0. DP -19 SERV 3 U S' P0 cp�s A 804.0 : I I I I I I I I �715 01 asoo 70.0 N2;.4 7 oo N U. c v - D I i13 1 8573 82.0 OP -11 P-5 .1.1 / 8 855 717" 6 0 �C-1 -7 tz 8400 L& 1 6 FOX to do 11-4 5 0 .0 A 1.6 al -29 �j 87Roo HID 0. R CP-7 765.0 T69.0 sup Ey %414 j Df;J0 C�,00- P+2 -4*4,H 7 H 8 tHEIGHTS a F2Q0 S1 /040t�... IT N 0?5,0 D SI - .vpv VVIK" I I DP - Wall 022.2f 2ND Asa % Hic %. 4, cp-V DP -7 -18 9710, DP soao�' 870.0 877.0 3 A A % NZ jp- �Wv:_R& ��1�0 Up I jp,iif 80610 866,0 Z7 C? A-Ibll TEC�_ 795.0 , �79&3� Ap 7 -3 88PBO Jur 3 P-4 4 ac)oo 7 JP -42 8871 -Ell XIL CITY jp ;V�C- AP -9,1- HA P 39 0380 a Lev 15CENTERI"00'x, a P-1 SP 26. 839. .844 KW is 791' SmIN - ! JP -44 rp —7 3 11 A_� a .C)ML - SLACKHAWK P- 4 23�f I ok 0&0 PARK , 1 1 , - .; - I , j 1. , ON% 02, 0,j . . . . . . . . . . . 79 17.94 sxkvptl 66.0�T 8080 esi.0 IB -Y; --j 1JPm-36— BP 18706 I -3 � 0 OP -27 B -C,- 862 # Posoo r JP -37 JP -48 A�1* 87; 6743= BP -25 BP LIP: 0 P-4 It 0 qjao "aa. c 8800 C2 856 InB-h OP- 24 0 971,00; "LP - 0 -dj .I7' P -7- 8858 F6 9A' 2a *821 FN 6 t�7 sp PVI. I -!r- " -I TRICK ip.a JP -29 w92o53 o LP -43 0508 dij 0 7 L 1A. ARCHITECT; Seneca 561!non 0 0 ` L T' SITE CONCEPT ST FRANCIS WOO D S' CONCEPT I AND AND a A -- 3RD LANOSCAPE NOSC APE PLAN ADDITION PLAN 4 floac PIE ENGINECRImr. ...... ...... ........ Z. - - COfAPnNY, INC. li I' J ru r•w I 2 I10FRGRE .. ne�:iii :,i"iiia 9r.rvan ENGINEERING'„ COMPANY, INC. 4 7 OUTLOT B 6 ST. FRANCIS WOOD" 3RD ADDITION • PROPERTY ofSCRIPToom S T�L,nY.. SCMEU.'.E ... ....... .. . i.L'i J. -r rt 2 �= PRELIMINARY PLAT - 4. NGINEERING COMPRNY, INC. eu.v,......... uur w _ ";:u:�' •1,',1'11 �'[' '1'. `V,,,;` % LEGEND" • �.:.� :• r./ \��---IrmNus[v ntvn°n 1esY ST. FRANCIS WOOD �L PRELIMINARY STORM SEWER AND 3RD ADDITION DRAINAGE PLAN 0 ©m 4 \; •1 lR1eI,10 tII.Al \ .LIP ,I Jam•.%, -- -`� _ _= _.—__' - c ;;— - , I ST. FRANCIS WOOD �L PRELIMINARY STORM SEWER AND 3RD ADDITION DRAINAGE PLAN 0 ©m 4 4 Nut f•+O f l \ n ST. FRANCIS WOOD 3RD ADDITION LEGEND 0 nnra M unto' ¢.0 0.3f.. fWI1.M N.I. I--.---..—.— nlnwo .rta..w ;� PRELIMINARY SANITARY SEWER AND 4 "- WATERMAIN PLAN +4 n ^y;l- o,: y. i 5'. yy UE [o. iii...I . . - w r u. . rvunon ? NEEDING �^;, - •-• ••� '.'. >MPDNY, INC. ----- - ..� ST. FRANCIS WOOD 3RD ADDITION LEGEND 0 nnra M unto' ¢.0 0.3f.. fWI1.M N.I. I--.---..—.— nlnwo .rta..w ;� PRELIMINARY SANITARY SEWER AND 4 "- WATERMAIN PLAN +4 GB RIBInd. - � •,�.yra, 1 �.�, i • i$5. ;:...' .... i•i-:. Ind• COMMERCIAL F?f_-. rs w�•: . �; /,,:-•.,••-' ! i • : • ' c,: - PLANNED DEVELOPMENT RI Ind ir: Ind ff C -- - _ "!�'s_R'Sl it ��.III•� _- _:..ai::...w..�_._.;;•, .-:C,..,. ..., RII' Ind.- .. I R'RII wwln :a ne i�.: GB. 6 ;' , fr R.N -�— a -,r..1 n FQ•1 -n'- /......:�. Ind .:_�.". ...,-.'. IV P _. RillS� °y_�' �,./r _ © G' r �Ind rm Ind .. _ _ - ..� ._ R -III -. :�\•'\�.rr^ R -II P R-IIRa NB iy �g� R•RI R-19 R -III Lg Y id CSCE R 1 - R.L R-1 _ W �.�, I r t t'� w c 1✓I —r- RII RIII .+ R-1 -- RII'» r FII.. o ia P Ind c RII`.. R-11 r d' R -I RIV.: �u. R -III. e.-ee '._ ,,..,�, "e � /•� Y I''� II s B�iE�.`T Lair \ .. .;n•:.. is•.•. .. I - ---" R -I PA RU R-11 %IR- 11 R-Ilr'--'- RI .`. ,.HS P RSI R_II'©-%�.-,.S' Iu �,r` i i R-'11 II _ R_ J LB ' 7'-� v, RB R -III -R-111 R -IR' R-1111 { �?. _ R -III -CSC/GB/LB . ,R E.i_ • R R r a-. (' Giy`3 ::1 (+��� w.,•RI +'1 fl / P � .•p� �. V�, ^E ! IIS+ ',. � p - RII: •u ii 'I 2 «•'..., ;N G.1c: +s;T - tit •� tR-II R -II P vty.. ` R -II n,t•. LB cam%- I P • R -I ' U r' R-1; P .t.ov:h" �.o P .: GbL L,. couwr. L- R -II QP': •- RII R-1 R:II J � I„h R -II kb:” P; I� � � R -II R -M � , is •\ �� prfr. 4LPL:EDY I �� �ROSEMOUNV, ST. FRANCIS WOOD 3RD ADDITION - PRELIIQNARY PLAT The hearing regarding the application of Gary Quam and Robert Beard for approval of the preliminary plat`of St. Francis Wood 3rd Addition consisting of 5.68 acres and containing a proposed 35 dwelling units was then convened by Chairman Chuck Hall. Mr. Beard and Mr. Quam were present as was Ralph Wagner, Engineer for the applicant. The 35 townhouse units are proposed to be con- structed on Outlots B and C of the underlying St. Francis Woods. Mr. Wagner noted the steep elevation changes in the southwest area to be intended for recreation purposes. The private street, 24 feet in width, will proceed through Outlot B. This first stage will consist of a portion of Outlot B and it is expected construction will take place in three stages with the final phase to be completed by 1986. The price range will be $115,000.00 to $140,000.00 per unit for the one to three bedroom units. Mr. Richard Keefer, the property owner, was present and requested that the St. Francis Wood name not be used but it was suggestd that the marketing of the project be under another name. There were no objections to the application. There will be two covered garage units per unit, including one outdoor garage space. Member McCrea indicated there appeared to be very little play area. The private street is acceptable with the staff provided it is 24 foot minimum width and it was noted the private looped street has been deducted to determine density. Twenty-one percent lot coverage is being proposed, which would require a variance. McCrea moved, Bohne seconded the motion to recommend approval of the application and further, to approve the variance to provide for 21% lot coverage, subject to the following conditions: 1. The preliminary plat shall be subject to all easements as required by City staff. 2. A detailed grading, drainage and erosion control plan shall be approved by City staff. 3. A detailed landscape plan shall be approved by City staff and an adequate landscape bond shall be submitted with the final plat and not released until one year after the landscaping has been completed. E MN U. The developer shall provide the City with a copy of the homeowner's association declarations, articles and by -Laws for City review. 5. A development agreement shall be approved prior to approval of the final plat of St. Francis Wood 3rd Addition. 6. A temporary turnaround shall be provided at the south end of Widgeon Way. 7. In addition to the proposed internal trailway system, a bituminous trailway shall be provided from Widgeon Way to the southeast corner of this property in accordance with the recommendations of the Advisory Park and Recreation Committee. 8. Drainage and utility easements as required by City regulations and staff shall be dedicated with the final plat. 9. A ponding easement incorporating the 892.0 elevation shall be dedi- cated for the pond adjacent to the north and east property lines of this subdivision. 10. The internal private driveways shall have a minimum 24 foot wide with concrete curbing with a secondary outlet connection to Widgeon Way. 11. This development shall fulfill its financial responsibilities for trunk area sanitary sewer and trunk area storm sewer at the time of final plat if not incorporated into an approved City project. All voted in favor. Agenda Information Memo June 11, 1982 Page Twenty PRELIMINARY PLAT - CINNAMON RIDGE 4TH ADDITION E. Zachman Homes, Inc., for a Preliminary Plat, Cinnamon Ridge 4th Addition, Located in Part of OUtlots A & B, Cinnamon Ridge Addition in Section 30 -- A public hearing was held by the APC at the May 25, 1982 meeting to consider a preliminary plat applica- tion submitted by Zachman Homes, Inc., for Cinnamon Ridge 4th Addi- tion. Action was taken by the APC to recommend approval of the preliminary plat for Cinnamon Ridge 4th Addition with no recommenda- tion in regard to connecting Metcalf Drive to the Cinnamon Ridge Addition. For additional information on this item, refer to the City Planner's report, a copy of which is enclosed on pages through 10L . For action that was taken by the APC, refer to a copy of --t-Fe—minutes enclosed on pages /0'3 through The discussion at the APC meeting was not centered on t e evelopment proposal itself but in regard to the Metcalf con- nection. In regard to this connection as several of the Councilmembers may recall, during the preliminary plat approval that occurred on June 2, 1981, one of the conditions that was placed on this approval over the objections of the residents of the River Hills Ninth Addition was the requirement to construct the internal road connection with Metcalf Drive in River Hills 9th Addition as a part of the third phase of this overall plat's development. The fourth addition consists of that third phase. Subsequently, the staff has recommended that the Metcalf Drive connection be included as a requirement of this particular addition. The Council may recall there was considerable discussion about potential alterna- tives to this connection road due to the residents' fear of the new addition travelling through their neighborhood. After detailed review of traffic distribution calculations that were performed, there was verification of the fact that the only logical traffic to use this connection road would be the residents of the River Hills 9th Addition taking access to the Cedar Avenue Freeway via Cliff Road. The Council determined at that time that if the problem did exist of northbound traffic going through River Hills 9th Addi- tion the City would exercise its option of designating this street to be a one way in the southerly direction only. However, it was decided to wait until an actual problem existed before this one way designation took place. In addition, the Council designated that this road construction should be located in a reduced right of way to a 24'-28' minimum width roadway. This road connection 0 0 Agenda Information Memo June 11, 1982 Page Twenty -One has been reviewed by the Fire Marshal, Fire Chief, Police Chief and Public Works Director, with all departments emphasizing that this physical road connection is necessary to maintain adequate fire, police, emergency vehicle and maintenance access to the River Hills Ninth subdivision. Copies of the Police Chief's and Fire Chief's recommendations are enclosed on pages/ S' through lNo for additional information. These facts areeing brought to the Council's attention due to the anticipated organized objection that may be raised by residents of the River Hills Ninth subdivision during this preliminary plat consideration. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to approve the pre- liminary plat of Cinnamon Ridge 4th Addition and, in addition to this action, to approve or deny the physical connection of Metcalf Drive as a condition of preliminary plat approval for the Cinnamon Ridge 4th Addition in addition to the other recommendations placed on the preliminary plat approval by the APC. 0 CITY OF EAGAN 0 SUBJECT: PRELIMINARY PLAT - CINNAM N RIDGE 4TH ADDITION APPLICANT: ZACHMAN HOMES - STEVE RYAN LOCATION: OUTLCTS A AND B, CINNAMON RIDGE 1ST ADDITION EXISTING ZONING: PD (PLANNED DEVELOPMENT DISTRICT) DATE OF PUBLIC HEARING: MAY 25, 1982 DATE OF REPORT: MAY 20, 1982 REPORTED BY: DALE C. RUN=, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted for a preliminary plat, Cinnamon Ridge 4th Addition, consisting of approximately 7.23 acres and contain- ing 72 condaninium units. Outlot A will also be divided into two lots and road right-of-way for the extension of Slater's Road. The only reason this portion is being platted is in order to dedicate the right-of-way for the second access onto Cliff Road. ZCNING AND LAND USE Presently the zoning of the parcel is PD (planned Development District) and has been given an overall density of 600 dwelling units for the Cinnamon Ridge Plan- ned Development. The developer has reduced the density in the Planned Develop- ment in the 3rd Addition for a total of 579 dwelling units. CQ'XMENTS The Cinnamon Ridge 4th Addition will consist of approximately 7.23 acres and will contain 9 eight -unit condominium buildings for a total of 72 dwelling units. The lot coverage deducting road right-of-way for Metcalf Drive is 17.4% which is under the 20% requirement. Outlot A on the southside of the development will be subdivided into two lots and road right-of-way for Slater's Road connection. .According to the planned develop- ment agreement in the 3rd phase of development, the developer will install Met- calf Drive and extend Slater's Road to provide a second access onto Cliff Road. As you recall, the Metcalf connection was the most controversial issue in the en- tire Cinnamon Ridge Planned Development. The Council has indicated that Metcalf Drive will be connected and it will be with the third phase of the development which is this phase. Due to the timing of this application, by the time the pro- cessing of the preliminary plat is completed and the applicant has submitted the detailed plans for Metcalf Drive and Slater's Road, construction would either be- gin very late in 1982 or the spring of 1983, depending on the timing and the wea- ther when the Metcalf Drive will be connected either yet this year or the first part of 1983. M 0 0 CITY OF EAGAN PRELE4USLARl' PLAT - CINNXACN RIDGE 4TH ADDITION MAY 25, 1982 PAGE TWO If approved, the preliminary plat shall be subject to the following conditions: 1. A detailed grading, drainage and erosion control plan shall be approved by the City staff prior to any construction on the proposed site. 2. A development agreement shall be prepared and approved by the City of Eagan prior to construction of this phase. 3. A detailed landscape plan shall be approved and a landscape bond shall be submitted and not released until one year after the landscaping has been ccnpleted. 4. The developer shall provide one garage space and 1 parking space per dwell- ing unit. 5. The preliminary plat shall be subject to the park dedication for this phase. 6. All applicable ordinances in the City shall be oomplied with. DCR/jach ENGINEERING RECCbVENIDATIONS 7. A Slater's Road connection to Cliff Road and the Metcalf Drive connection to the River Hills 9th Addition shall be required .as a part of this 4th Addi- tion. 8. The internal private drive providing access to the individual carriage home structures shall be a minimum 24' wide with concrete curbing. TAC/jack 91 TO: THE ADVISORY PLANNING CaV IISSION AND CITY COUNCIL, C/O DALE C. RUNKLE, CITY PLANNER FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: MAY 20, 1982 RE: PRELIMINARY PLAT - CINNAMON RIDGE 4TH ADDITION (ZACHMAN HOMES INC) The Public Works Department has the following eenments for consideration of the above -referenced proposed development: UTILITIES Sanitary sewer and water main of sufficient size and capacity to handle this pro- posed development will be available through extensions of these utilities from the Cinnamon Ridge 1st and 3rd Additions. n;e• n. U:a naaa The proposed grading plan provides for the surface drainage to be directed to the west into an internal storm sewer system which will be connected through the Cin- namon Ridge 3rd Addition and will ultimately discharge into the Cedar Avenue trunk storm sewer system which has a positive outlet to the Minnesota River Valley. This proposed 4th Addition constitutes the initiation of the third phase as pre- sented during the preliminary platting process for the entire 80 acres. A con- dition of the preliminary plat approval stipulated that the road connection to Metcalf Drive in River Hills 9th Addition would be required with the initiation of this third phase (4th Addition). In addition, this also stipulated that the extension of Slater's Road providing for the intersection with Cliff Road would also be constructed as a part of this third phase. The completion, of these referenced roadway extensions and the installation of Cinnamon Ridge Trail adja- cent to this proposed 4th Addition will then complete the entire internal public road systems providing access for this entire development. Modifications to the center island on Cliff Road will have to be performed to provide for a left turn lane for eastbound traffic. The developer proposes to service the carriage hones with a series of internal private driveways providing access to the individual garage units. 'These pri- vate drives should be constructed to a minimum width of 24' with concrete curb- ing. These private drives with the related parking stalls and driveway aprons constitute a similarity to an internal apartment parking lot. I�e�'lyu'i�.�1� a�u n.� • .re Sufficient right-of-way shall be dedicated to provide for the completion of the public roadway system as referenced under "STREETS" previously. All other ease- ments necessary for the installation of utilities will be required at the time of final plat. 9z i 6 CINNAM N RIDGE PRELIMINARY PLAT - FNGIIEERING REPORT MAY 25, 1982 PAGE 1110 ASSESSMENTS All trunk area assessments have been levied as a part of Project 341 (lst Addition). All assessments associated with the installation of streets and utilities in the 4th Addition will be the developer's responsibility. I will be available to discuss in further detail any aspect of this report with the Planning Cacmiission on May 25, 1982. Respectf submitted, Thomas A. Colbert, P.E. Director of Public Works TAC/jack 93 May 12, 1982 Eagan City Council Eagan Planning Commission 2795 Pilot Knob Rd. Eagan, Mn. 55122 Dear City Officials: As you may recall from the planning staff report dated March 17, 1982 regarding Cinnamon Ridge Third Addition; there was a miscommunication'between myself and City Staff regarding the extent of our development request. More speoifically,it was our original intention to seek preliminary plat approval of the entire Outlet B Cinnamon Ridge (includes both the second and third phases of the overall project), however, since the public hearing notices had not included the additional area and the timing was not viewed as critical, it was agreed that the preliminary plat action for the third phase could follow at a later date. Accordingly, our current application is for the third phase of Cinnamon Ridge. In reviewing the attached graphics, you will also recall that my pre- sentations regarding the second phase included a thorough discussion of our revised plans for the third phase. This again, is the area (Northeast cor- ner of Cinnamon Ridge) which is comprised solely of condominiums and during the revision process incurred a total reduction of 12 dwelling units, (from 84 to 72 dwelling units). In previously presenting the third phase speci- fically, a significant portion of the discussion focussed on the associated street improvements, which include both Metcalf Drive and the final connec- tion of Slater Road to Cliff Road. Our original agreement with the City, which was reaffirmed during the second phase -approval, was that both road improvements would be committed to as a product of the third phase. The preliminary plat for the third phase will ultimately result in two final plats, one of which will be a replat of an outlot in Cinnamon Ridge Third Addition further dividing the condominium area into individual lots (Cinnamon Ridge 4th Addition) and the other, a replat of Outlet A Cinn- amon Ridge (Southeast corner of Project) dedicating the Slater Road right of way and consequently, dividing the outlot into two platted lots (Cinnamon Ridge Fifth Addition). Both final plats will be processed and recorded sim- ultaneously. Yj 7760 MITCHELL ROAD, EDEN PRAIRIE, MINNESOTA 55344 1612) 937-9520 0 0 May 12, 1982 Eagan City Council Eagan Planning Commission Pg. 2 During the recent City Staff/Developer meeting regarding this application, the individual lot platting of the condominium area was discussed in detail. The question arose since the lotting scheme is different from the first phase, and includes lots which do not technically front on a public street. The rationale for the proposed scheme is based upon the fact that (as found in the first phase), real estate tax & assessment allocation is more cumber- some for both the City and the County when several buildings (which represent many individual tax parcels from the condominium process) exist on a single lot. Since real estate taxes for condominiums are paid by the individual unit owners rather than by a Homeowners Association or a single project owner in the case of rental property,a division of the property is required to separate the constructed & occupied property from the balance of the land which is yet to be constructed upon. This is particularly true with larger projects (many buildings) where buildings may be constructed in different tax years. If no division has occurred at the time of the first home closing all real estate taxes and assessments are obligated for that first building. This, of course, is simply infeasible and is easily resolved by early division of the property. We look forward to presenting this third phase to you at an upcoming meeting. Respectfully; ZACRMAN HOMES, INC. L- Stephen T. Ryan Director of Subdivisions STR:cjc .7JLTr IQ 8D. LANG , •• n •; . C:.' ....__ 9,A rx t- .0 � �•'�� ,�'. 1 J � )FI-4 MULTIFAMILY �. `^ /• I �_ , %�\, owNt. (ora �('� � _. 4 ,!Lr•1 �/1 /�A�•••• ., ,,i:'%:J. i 1` /t .;1 t r ��::, � i� I •'•\� AH� 11 •` �E. V �`Y .`I\I �ri111l11'`ff �.� �. �� /�. q �n' I O. ,�.i ��•''`(((���j���///y,CCC,,�fff///tttJJ/jjj'''���"""/��aJ }J / II. 1'� I I I J / 1 •. . i \ I n _�� "�%��'�__•� /,. • \C+' �� J I (A'll�l ill E�� MULTIFAMi IY I • i i :•. \CUs All CA ARK NX 1 •�•� O �1 •� ,. •\�; I- ". ,I M !I 'I ,I,--.� • C SIJAGLE U9 EflAMTIN OS OME , `\`L. 1�. PARK l /I / J H S '\ ' /SIN LE� ILY •, .. •`\� t SIN LE jF MIL �• ���u.�I.In. oa FQ CARTIER AVE. S . r �i Otv +�+ i of ZACHMAN HOMES INC. CINNAMON RIDGE EAGAN, MINNESOTA REVISED LAND USE PLAN J```e'/ Or' a 7x77 NC DD�I'AHE:�' .. .: ::... ,• •� - ..� r ..-. :..,- ;:rr,. r.eena[ eoao Ll J W .r .. CARTIER Avc e . Qftf`' .oa S►re. pm m= ZACHMAN HOMES INC, CINNAMON RIDGE' EAGAN, UMNEWTA ' REVISED LAND•• USE PLANi [R�l i .11LILs 1. a 9 CARTIER AVE. �A\ /� 1 \� C .1 1/ � .I v ZACHMAN HOMES -INC.' CINNAMON RIDGE FounTfl . ADINTION EAGAN, MINNEsorrAt FIFTH ABOIT190 PRELIMINARY FLAT L I id - OL >1 ZACHMAN HOMES INC. CINNAMON RIDGE FOURTH ADDITION • gAGAN,LAINNESOTA L FIFTH ADDITION PROPOSED & EXISTING GRADING 9 0' ZACHMAN HOMES INC. CINNAMON RIDGE FOURTH ADDITION EAOAN, MINNESOTA L FIFTH ADDITIall UTILITIES PLAN O ------------- PB ..' - •� I/ 1 \ •_ _l / n��jF ..��' "°'17 m, _ Ind. no... Rj •R -I " a' ' -Ind_ Ind .....-.'`�.. .,. s. oOf�. /`, ;/V:(!-. R® Rill '--- Ind.. Ind vast= i i.- ./' ✓. ' V21�. P � _ �, RIII'' Ind NB• RII — �Ile:ia l/v LB P RII �� CSC R•IB/ IL Rml ` le ! j� P R-01 , SAIM te//p KII .��" 1j i��y�' :• �.. RIII va h,GILL yR 6' R-11 '�`1RII �" ...i"s— `a �. E v' Ind •y •��j>;g' ..s>�'r •,ter, "- . HCS R -II a csc R -II dw es +.� � !1 tf�j� R -II .l i �� • to _ SLS P RR -11P r `Lis R � � '° R -II LB 7 .. LB -E: R.� o .. �® O !.. N->.nr�,. .VI. -..RB R -III RIII j+ �. �,. wG� I i Il.at l - i Ra 1 CSC/GB/ R111s R I RI1i1 R-11 ` ✓ ,w - R -II R -II ?,F .,,..�a��,� L. LB R- 11 NLBB .'� R I \fs. +._.•[ CSC \.,, 1�.1'.. „,+�•,,..4:r',t . .. 1'; us 1«•v - ! p1 i�R-I LR -11j R- 1 t -. -4 P RII ; ^ _ i 2 �+•; } i o ,'F' o�5r P `"" .IV.M..s "�1- -F� �� •:. u1t { f/,ti k'. �; :;�• iii+++ .. I' APPLE Z"' VALLEY- B,-� (O,I .. •.� I WROSEMOUNT" 0 4 CINNAMON RIDGE 4TH ADDITION - PRELIMINARY PLAT The hearing regarding the application of Zachman Homes for preliminary Plat approval of Cinnamon Ridge 4th Addition, consisting of approximately 7.23 acres and containing 72 condominium units, was then opened by the Chairman. Steve Ryan appeared for Zachman Homes and indicated that the density is being reduced from the original proposal of 84 to 72 units. A number of neighboring property owners were also present and expressed strong opposition to the construction of the Metcalf connection with River Hills 9th Addition to the north. It was noted that the City Council has acted on the Metcalf connection issue and there was extended discussion by the neighbors present and the Planning Commission regarding that issue. There were concerns by the neigh- bors regarding the alleged increase in safety hazard and that they contended that by construction of the project, that health, welfare and safety of the area will not be enhanced. Mr. Colbert explained the background, including the fact that it was expected originally that there would be two access points to the west into Burnsville, but that those access locations had been vacated by the Burnsville City Council. He further stated that 90% of the traffic is expected to go south to Cliff Road and recommended that there be access to the north, particularily for emergency vehicles. It was noted that some conces- sions had been made by the City including the fact that the connection was not to be constructed until 'the Third Phase is approved. The residents were fur- ther concerned about the removal of trees in the area of the Metcalf connec- tion. All owners present were opposed to the connecting road. Mr. Colbert stated that it is important for maintenance and emergency vehicles that the connection .be provided. The Council had indicated that they would consider a one-way street, if the issue became important in the future. Mulrooney moved, Hall seconded the motion to recommend approval of the preliminary plat with the exclusion of the construction of the Metcalf connection, subject to the following conditions: 1. A detailed grading, drainage and erosion control plan shall be approved by the City staff prior to any construction on the proposed site. 2. A development agreement shall be prepared and approved by the City of Eagan prior to construction of this phase. 3. A detailed landscape plan shall be approved and a landscape bond shall be submitted and not released until one year after the landscaping has been completed. 16 3 6 6 qm 4. The developer shall provide one garage space and one outside parking space per dwelling unit. 5. The preliminary plat shall be subject to the park dedication for this phase. 6. All applicable ordinances in the City shall be complied with. 7. A Slater's Road connection to Cliff Road shall be required as a part of this 4th Addition. 8. The internal private drive providing access to the individual carriage home structures shall be a minimum 24 feet wide with concrete curbing. 9. Further, that the platting of the Metcalf Drive connection to River Hills 9th Addition be included in the final plat. Those in favor of the application were McCrea, Krob and Turnham; those against were Bohne, Hall and Mulrooney. Wold abstained, indicating he felt there was not sufficient information for a decision for new members on the Planning Commission. The general consensus of the Planning Commission was that the plat be approved, but noting that the tie vote resulted because of the issue relating to the Metcalf connection only. !e4 70: DALE C. RUNKLE, CITY PLANNEP. FFj2M: BOB CHILDERS, FIRE CHIEF DATE: MARCH 18, 1981 RE: CINNAMON RIDGE ADDITION In reviewing this proposed plat, the Fire Department feels it is essential to Link River Hills 9th Addition and Cliff Road via Metcalf Drive through this proposed addition for the following reasons: 1. The Fire Department would have a quicker response to River Hills Additimi frog: Station 03 (Wilderness Rim & Pilot Knob Road). 2. The proposed future fire station located in the vicinity of Rahn and Galaxie on Cliff will have a quick and easy access to River Hills 9th Addition and the proposed Cinnamon Ridge Addition. BC/jac 105- R-1 JUN Ion u 0 HIGH CID SCHOOL sl 14A I A cz? CLARK Si 1 f1 1. Cr )+. mriFna sr. DR. �6 — —PO /06 GAL TIER KENTWOOD C1. Agenda Information Memo June 11, 1982 Page Twenty -Two FINAL PLAT EXTENSIONS F THROUGH N F. - N. Final Plat Extensions -- There are nine (9) preliminary plats that were previously given approval by the Advisory Planning Commission and City Council that have not received final plat approval by the City. The City Planner sent a letter to the developers or owners of proposed developments that have received preliminary plat approval, stating that an application for final plat approval must be received or an extension granted by Council action within the next several weeks. This letter was mailed out in early April. It was also stated that if the City did not hear from these persons within two (2) weeks upon receipt of the letter, the preliminary plat would be considered null and void and that all rights would be forfeited incurred under the preliminary plat process. All nine (9) have responded, requesting final plat exten- sions. All the applicants are referencing the depressed housing market and economy as reasons for extension. The ordinance states that preliminary plat extensions can be granted up to a period of six (6) months; however, due to present economic conditions, the City Council has granted twelve (12) month extensions to mini- mize administrative work and provide more time for the applicants to finalize their development plans. The Director of Public Works has raised an issue regarding Item J., Walden Heights' request for final plat extension. With the original preliminary plat approval for the Walden Heights Addition the developer had requested the City to prepare a feasibility report which was carried through to a public hearing which was held on August 5, 1980. With no objections from the developer, the City Council approved the project and ordered the preparation of plans and specifications. Subsequently, the City has incurred a cost of $8,500 through consulting engineering services associated with the preparation of the feasibility report and detailed plans and specifications. Subsequently, the staff would like to see as a condition- of preliminary. plat extension the requirement to pay to the City the $8,500 that has been expended to date in response to their request for streets and utilities in their proposed sub- division. ACTION TO BE CONSIDERED ON THE ITEM: To approve the final plat extensions for Dineen Addition, Galaxy Park, Hilltop Plaza, Pilot Knob Center, SuperAmerica, Winkler -Jackson Addition, Clearview Third Addition and Robins Addition for a period of either six or twelve months. Additional action to be considered regarding Item J., Walden Heights Addition, is to consider approval of the final plat extension with the condition that the outstanding balance of $8,500 be reimbursed to the City by July 1, 1982 with an annual interest rate of 12% to be added for any payment beyond July 1, 1982. lo -7 • Agenda Information Memo June 11, 1982 Page Twenty -Three SUPERAMERICA - CONDITIONAL USE PERMIT RENEWAL 0. SuperAmerica - Request for Conditional Use Permit Renewal - SuperAmerica was granted a conditional use permit to allow sales of convenience items in a general business district. The condi- tional use permit is in order for renewal. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny conditional use permit renewal for sales of convenience items to SuperAmerica. TAX EXEMPT FINANCING - CLIFF PLACE PROJECT P. Request for Extension for Hillcrest Development Tax Exempt Financing for Cliff Place Project -- The City has received a letter from the financial consultants, Miller & Schroeder Municipals, Inc., representing and requesting an extension for final approval of a $1,100,000 tax exempt financing request for Cliff Place Project. Enclosed on pageI0_ is a copy of a letter requesting the exten- sion. The request is made due to the unfavorable and unstable conditions of the financial marketplace, and therfore Hillcrest Development is requesting a one (1) year extension until June, 1983. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny a request for a one year extension to process the final resolution* for a $1,100,000 tax exempt financing for Cliff Place Project. /E Toll Free Minnesota (600) 862-6002 • i Toll Free Other States (800) 320.6122 ) S. Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 • (612) 831-1500 June 3, 1982 Mr. Tom Hedges City Manager City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Re: Hillcrest Development $1,100,000 Tax -Exempt Cliff Place Project Dear Mr. Hedges: Financing Request The purpose of this letter is to request from the City Council an ex- tension of the tax-exempt status for the placement of long term financ- ing using an industrial development revenue bond/tax-exempt mortgage for the above -referenced project. The approval of the Commissioner of Se- curities State of Minnesota was granted on February 2, 1981. Due to the very unfavorable and unstable conditions in the financial marketplace during the past year, we have not been able to successfully secure economically feasible long term financing for this project. Be- cause of the extremely high interest rates and very short loan terms, long term financing for projects such as this has not been available or economically feasible. We believe that the financing market will improve by the third quarter of 1982; therefore, we are requesting an extension of one year. We have had some large financial institutions show Considerable interest in the project and the area, but the rates which they are quoting are very pro- hibitive. Due to the amount of interest shown by these investors, we be- lieve that when the market conditions improve, Cliff Place will be a very viable project. Sincerely, Kenneth L. Norwich Financial Consultant q cc: Mr. Gary Tankenoff j� I Trudy Schroer, Esq. Headquarters: Minneapolis. Minnesota Branch Offices: Downtown Minneapolis • Solana Beach. California • Northbrook. Illinois • St. Paul, Minnesota • Naples. Florida Member of the Securities Investor Proleaion Corporation 0 • Agenda Information Memo June 11, 1982 Page Twenty -Four OSTER ADDITION FINAL PLAT APPROVAL Q. Oster Addition, Final Plat Approval (O'Toole - Torgeson) -- The City has received an application for final plat approval for the Oster Addition. This plat received preliminary plat approval on August 18, 1981. All conditions of the preliminary plat have been complied with and the development agreements executed, fees paid, development plans approved and a financial guarantee (letter of credit) is anticipated to be submitted before Tuesday night's Council meeting. Because of the status of Contract 82-3 for the installation of utilities in this subdivision, this final plat should be approved prior to July 6 to insure timely award of that contract. Enclosed on page 111 is a copy of the final plat. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the final plat for the Oster Addition and authorize the Mayor & City Clerk to execute all related documents. 1/0 OSTER ADDITION . ,. <.....<.....,....:: "moo. HIaHVIEW ACRES c I •t 1x e9. 5W.S. 52021 p __� �__. ,...... ......•... ..., �..•. I..Y rti VICIYITV YIP IMau •b Ct eRi , ina 0...l. s......l. ;• "PoI. a .r eve rywleYr. a,tl J.M L. e'TYm .N eu..n Ti.e. p•ido" n aev qr.. lemt .Im m•nmu 111 W1.lI•e menet.. . a J. r.l. .. T.rn..en .MK^ e e Tertrow. Iw. .w '-Ire. lot.I ..... e IIIA — Idl, 111 w\- ,It.Ymaar11.1.n` 1(..1.t plot i ":.Hr a 1; t.ln, e.¢r1Ye peat1u 1.1 m m. Leuntr Ii .< eran m } seu n III I1 r ver'or tln .Inm.v InFI } .t 111 0: tin sain- •1 :.Ill.nPwr III J. To.nNlp }} er Plve }l e.. 0..a YLwn[l. ImeenY ' Y eu p1.t w .• .11.. mM eM a .nr an.e uw e•Iew: t ail` fere en< o r.: W'I..rd_., ee <ui I. Y< .M .iee ae}nY .. ......na n], piet mr e{luar :ne A,"n... arp••. .wn . ..einY t. ha... ceunyme '...1 .e<.0 *:.I", In Vnm.s•. n... nl. np r.pn. m. .......... ...... Ie OF a.me A. eq or 19 a qtr. -1 meee . ..r ..m ]eNa s. oaYl• .ne Sunn L. o•r.me, nx.e.ne .n. are. n•.. ax.•e u ... p•..a. to e. nl<nran.nle Jq er 19 I.en J -TOM =mda il� O'iw1� in aeYe Yt' or .... ..IF 1. °. Lnrr en T-174" en M JaC. Ter°.t..n. nLYne W a I...n YeI..ue.. nr...II. a. I•e.n.Iaa. .er .r _. n_ ] �7� i'TEr�6— it or Tn. renLelY m.I •n ... .< n a ...... Id, IF ml. OF Vr.ul. s.rtw. I .IMleapt.en.a uYn weu<. co.wr. 91 a...Y b c..el..mn ewe.. wt... ................w. TarF OF VNAGSma 09 RY of 1. f•na91ry 1 L. itt . 1 wwal•ea.e W.F. r Ub Ly of 19 y Jean e. p•reele Ye n\.•I e. Doral., a.mne .ne .v. — ..aver Yme, c.unar. -tm•.ou t.Ol 0r <INN6pra 9Y LaenYelon ae°IYe CnVIRr 0v J.T1.rpAoTVNet:en W J•w A. Ior roan°. MreMM ,nnl.l� 1., er \9_ Hoop weu<. Ceun., umn..ca. ay cm,l.arn s.v\r.e inurI t nrar ama r n... e.rl•r.e w pl.u.e < <. r a..«1000 w mu {I<. nn pnt {p < mull < .<.eYY.en era nr{Sp ,u leew.e . n{': P'M in UPIm'uiLLNal.�r'``n < SO&I,n. that III telae neu,d,rr lln<e , eU, eee\enlw Inn It. 11.1 a a nr.e are Lne. w a1t10 nlCMer. 11 IF J•elnnete0 oIt- Imn ee s an. sne 9• arMsmJ alnn.w<. n.a.malw nI. )on LW4Y pr lite I, I.It. lniu Me'+inm:aaa:"N Liiir:iien X:�JO]Jaon I. uu 1.r er .In_ a . <e. xlnln.0 rY e..lnelln :.nl... • II n.r•Ir <uurr n a en u• a,y nr w u. aar :-Ill n arvu.ne .Ip... e uiI"p .l. — -. ..,n. pet me nw .. la -a er .Irvnae t,n. • an. e n P'a 1n 1—rc., a,I, pFenl ]}9_ er: ]wnarl t. 1— e • ,r ,wY :I Har At! .tAC_m , CwGlryeu.l rlaa Mllul< .-..pnneee OF n"Ylualun'.1 I to I a Bver][I«Iraler,er. I Ur yaeY C.m1Y. •lnnla.Y. Y I Yplw a 111 er Y YY 4r sr .rIJ_ Nr. Itteell�. .I.I. I Har �.n.I n. .mry..w u... do. ar.rer enu.ea IA\. a.r Ir mw_.m v �Yeriir�a p<. _nl•_m o�.errl<. _.r Y.�my :ei.iCOT' .en anl. ..r •r 1 1 a in eewe�e.r% C E Ouaa .I . C 'lpQINEx a Ns sorures [M4MCEe�N4 pl.FMlx4 fVNV FrYG F- ma ua Rp ep neo fpoo Sp ` i 2. a ;• P 5 1 ✓ a•:rlr 4e eI : v.IAI- . 1 • '8uv .ii f1 --- c soi-J .can ,.. • o bj b 2 6 s�o�°� x s o'er It dP 00 6 p e•re�s. d : u<5p ]p � ]p ap.Cp Op 50.op ne.• . SxrYNE ONrvF : • aYn...a° a.r ':A1: nY..L-n.. l w n •t3. n. .... "` vol •AE livF A "•"' ""� N er n'Sr r i pQ.-cxxem vexes 01.1 ' TREFFLE ACRES IMau •b Ct eRi , ina 0...l. s......l. ;• "PoI. a .r eve rywleYr. a,tl J.M L. e'TYm .N eu..n Ti.e. p•ido" n aev qr.. lemt .Im m•nmu 111 W1.lI•e menet.. . a J. r.l. .. T.rn..en .MK^ e e Tertrow. Iw. .w '-Ire. lot.I ..... e IIIA — Idl, 111 w\- ,It.Ymaar11.1.n` 1(..1.t plot i ":.Hr a 1; t.ln, e.¢r1Ye peat1u 1.1 m m. Leuntr Ii .< eran m } seu n III I1 r ver'or tln .Inm.v InFI } .t 111 0: tin sain- •1 :.Ill.nPwr III J. To.nNlp }} er Plve }l e.. 0..a YLwn[l. ImeenY ' Y eu p1.t w .• .11.. mM eM a .nr an.e uw e•Iew: t ail` fere en< o r.: W'I..rd_., ee <ui I. Y< .M .iee ae}nY .. ......na n], piet mr e{luar :ne A,"n... arp••. .wn . ..einY t. ha... ceunyme '...1 .e<.0 *:.I", In Vnm.s•. n... nl. np r.pn. m. .......... ...... Ie OF a.me A. eq or 19 a qtr. -1 meee . ..r ..m ]eNa s. oaYl• .ne Sunn L. o•r.me, nx.e.ne .n. are. n•.. ax.•e u ... p•..a. to e. nl<nran.nle Jq er 19 I.en J -TOM =mda il� O'iw1� in aeYe Yt' or .... ..IF 1. °. Lnrr en T-174" en M JaC. Ter°.t..n. nLYne W a I...n YeI..ue.. nr...II. a. I•e.n.Iaa. .er .r _. n_ ] �7� i'TEr�6— it or Tn. renLelY m.I •n ... .< n a ...... Id, IF ml. OF Vr.ul. s.rtw. I .IMleapt.en.a uYn weu<. co.wr. 91 a...Y b c..el..mn ewe.. wt... ................w. TarF OF VNAGSma 09 RY of 1. f•na91ry 1 L. itt . 1 wwal•ea.e W.F. r Ub Ly of 19 y Jean e. p•reele Ye n\.•I e. Doral., a.mne .ne .v. — ..aver Yme, c.unar. -tm•.ou t.Ol 0r <INN6pra 9Y LaenYelon ae°IYe CnVIRr 0v J.T1.rpAoTVNet:en W J•w A. Ior roan°. MreMM ,nnl.l� 1., er \9_ Hoop weu<. Ceun., umn..ca. ay cm,l.arn s.v\r.e inurI t nrar ama r n... e.rl•r.e w pl.u.e < <. r a..«1000 w mu {I<. nn pnt {p < mull < .<.eYY.en era nr{Sp ,u leew.e . n{': P'M in UPIm'uiLLNal.�r'``n < SO&I,n. that III telae neu,d,rr lln<e , eU, eee\enlw Inn It. 11.1 a a nr.e are Lne. w a1t10 nlCMer. 11 IF J•elnnete0 oIt- Imn ee s an. sne 9• arMsmJ alnn.w<. n.a.malw nI. )on LW4Y pr lite I, I.It. lniu Me'+inm:aaa:"N Liiir:iien X:�JO]Jaon I. uu 1.r er .In_ a . <e. xlnln.0 rY e..lnelln :.nl... • II n.r•Ir <uurr n a en u• a,y nr w u. aar :-Ill n arvu.ne .Ip... e uiI"p .l. — -. ..,n. pet me nw .. la -a er .Irvnae t,n. • an. e n P'a 1n 1—rc., a,I, pFenl ]}9_ er: ]wnarl t. 1— e • ,r ,wY :I Har At! .tAC_m , CwGlryeu.l rlaa Mllul< .-..pnneee OF n"Ylualun'.1 I to I a Bver][I«Iraler,er. I Ur yaeY C.m1Y. •lnnla.Y. Y I Yplw a 111 er Y YY 4r sr .rIJ_ Nr. Itteell�. .I.I. I Har �.n.I n. .mry..w u... do. ar.rer enu.ea IA\. a.r Ir mw_.m v �Yeriir�a p<. _nl•_m o�.errl<. _.r Y.�my :ei.iCOT' .en anl. ..r •r 1 1 a in eewe�e.r% C E Ouaa .I . C 'lpQINEx a Ns sorures [M4MCEe�N4 pl.FMlx4 fVNV FrYG • o • Agenda Information Memo June 11, 1982 Page Twenty -Six 'AiDD'ITIONAL 'ITEMS! RESOLUTION/SPEED REDUCTION ON DIFFLEY ROAD A. Resolution for Speed Reduction/Diffley Road -- At a special City Council meeting that was held on June 8, 1982, there was unani- mous action supporting a letter from Mayor Blomquist to Independent School District 191 to address the unsafe conditions of expecting children who attend Rahn Elementary School to cross the roadway two (2) times a day while attending classes during the school day. Mayor Blomquist did prepare a letter and presented the same to a workshop session of the school board on Thursday, June 10, 1982. The City Council also asked that consideration of a resolution to lower the speed limit from 40 m.p.h. to 30 m.p.h. on Diffley Road was to be placed on the June 15, 1982 agenda. Under statute 169.14, subdivision 2, according to the City Attorney, the City designate a speed limit of 30 m.p.h. in an urban district. M.S.A. 169.1, according to the City Attorney, defines urban district to mean an area built up with structures devoted to business, industry or building houses situated at intervals of less than 100 feet for a distance of a quarter of a mile or more. Therefore, the City Council can reduce the speed limit from its current 40 m.p.h to a 30 m.p.h. speed limit for a section of Diffley Road as the City Council defines. If the City Council desires to approve a speed limit reduction, a resolution will be prepared and submitted to the Commissioner of Transportation at least ten days before the speed limit signs are erected. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the adop- tion of a resolution for a speed limit reduction on a portion of Diffley Road east of Nicols Road. JOINT CABLE TV COMMISSION UPDATE B. Joint Cable TV Commission Update -- The Joint Burnsville/Eagan Cable Commission met at the Eagan Police Department building on June 10, 1982. Service area maps prepared by the Eagan interns for both the Cities of Burnsville and Eagan were reviewed. Also, the commission was able to review approximately 32 of the 45 poli- cies that will be considered in the request for proposal. Eagan's representatives present at the meeting were City Councilmember Smith, Commission member Lloyd Krob and Alternate Ron Voracek. Barry Tilley and Rick Bertz were absent. City Administrator Hedges was present. r • • Agenda Information Memo June 11, 1982 Page Twenty -Seven HEALTH INSURANCE AGREEMENT C. Health Insurance Agreement for MSI -- Due to the inability to calculate the inflation trend factor, Mutual Service Insurance is unable to extend the City of Eagan health insurance contract until December 31, 1983. For additional information regarding their response, refer to page 114 . ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny a revision of the contract renewal with Mutual Service Insurance to be effec- tive through December 31, 1982. June 1, 1982 Mr. Thomas L. Hedges City Administrator City of Eagan 3795 Pilot Knob Road P. 0. Box 21199 Fagan, MN. 55.127. I received Tom . . . your letter confirming the Councils' acceptance of MSI as your carrier for the balance of the calendar year. I have discussed with our Underwriting Department your request for a rate guarantee through December 31, 1983. They informed me that it is next to impossible to guess the inflation trend factor and the pot- ential utilization the City of Eagan will have over the next 19-20 months. Consequently, if MSI were to extend a guaranteed rate until that date, they would certainly react on a conserative basis and would ask for additional premium over the current rates you are now paying. I believe that that is not advantageous to the City of Eagan and that you should, inspite of your concern, allow the renewal action to take place. MSI is not going to want to take on an unnecessary exposure, however, I don't believe that the City of Eagan should pay unnecessary premiums. I want to thank you again Tom for your loyalty to us. If you have any questions regarding my understanding of this renewal action, or the change in policy dates, please call me at your convenience. Thank you again for your help. GAG: '. Gc ---- Group Representative cc: Ery Helmken Gene VanOverbeke - Director of Finance L. Parker file Mailing address: P.O. Box 43035, St. Paul, Minnesota 55164 Home Office: Two Pine Tree Drive, Arden Hills, Minnesota 55112 (612) 631-7000 Mutual Service Life Insurance Company/Mutual Service Casualty Insurance Company/Modern Service Insurance Company Agenda Information Memo June 11, 1982 Page Twenty -Eight PROJECT 297 D. Project 297, Receive Final Assessment Roll/Order Public Hearing (Blackhawk Lake Outlet) -- On May 20,.1980, a public hearing was held and the project was ultimately approved to provide for trunk gravity storm sewer outlet from Blackhawk Lake to the Cedar Indus- trial Park. This project was installed under Contract 80-21 and it has now been essentially completed. All costs associated with this project were funded through the trunk storm sewer utility fund with reimbursements received from trunk area storm sewer assessments to the area referenced on page 6 There are 160 property owners to be assessed at the 1980 rates with total assessments ranging from $442 to $79,388.47 based on the number of acres to be assessed. The final assessment rolls will be ad- justed to take into consideration discussion resulting from the Special Assessment Committee's recommendation pertaining to trunk area assessments on the unplatted parcels as it pertains to ponding easement delineation. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment roll for Project 297 (Blackhawk Lake Trunk Storm Sewer Outlet) and order the final assessment hearing to be held on July 20, 1982. LTLI 4 \ -0 L l A I GB I P5 ��B NB a -z 9CNDDL ; in WINKLE PO A c A / R-4 11 gas iFHE11 " ' o ENTERVB��, Rao Vis'..; A ..J ` PROJECT 297 — ASSESSNIEN'T IDLE• A ILI 2:2 Su p - -FP e' LI i DUS IAL INDUS A I A 77 LTLI 4 \ -0 L l A I GB I P5 ��B NB a -z 9CNDDL ; in WINKLE PO A c A / R-4 A APPLE IA ,I VAL E � / A RB eA x.. R / AFn 7 "° R-4 � A 11 iFHE11 ' LB ENTERVB��, R-2 A ..-_ A A APPLE IA ,I VAL E � / A RB eA x.. R / AFn 7 "° R-4 � A Agenda Information Memo June 11, 1982 Page Twenty -Nine CONTRACT 82-6 E. Contract 82-6, Approve Plans & Specifications/Authorize Adver- tisement for Bids (Well #7 -Univac) -- At the June 1 Council meeting, staff presented the Council with information pertaining to the need for experimental drilling of Well #7 to monitor resulting ground vibrations. Because of the time frame involved, plans and specifications have already been prepared and are being presented to the Council for their review. ACTION TO BE CONSIDERED ON THE ITEM: To approve the plans and specifications for Contract 82-6 (Well #7) and authorize the ad- vertisement for a bid opening to be held at 10:30 a.m. on Wed. July 14, 1982. CONTRACT 82-8 F. Contract 82-8, Approve Plans & Specifications/Authorize Adver- tisement for Bids (1982 Seal Coating) -- Detailed plans and speci- fications have been prepared and are being presented to the Council for consideration pertaining to the seal coating maintenance of streets for the 1982 season. This work is authorized through the 1982 budget. Subsequently, there has been no formal feasibility report prepared or public hearing held pertaining to this, work. This contract will include the corrective reseal coating work neces- sitated by the faulty work performed during 1980 under Contract 80-18. The City has received a check in the amount of $48,913.90 from the bonding company to cover this additional cost. ACTION TO BE CONSIDERED ON THE ITEM: To approve the plans and specifications for 82-8 (1982 Seal Coating) and authorize the ad- vertisement for a bid opening to be held at 11:00 a.m. on Wed. July 14, 1982. 117 Agenda Information Memo June 11, 1982 Page Thirty MnDOT CONTRACT 1982-85 G. MnDOT Contract 1982-85, Approve Plans & Specifications/Pass Resolution (35E and Lone Oak Road Grading) -- The City has received the final plans and specifications from MnDOT for City approval which will provide for miscellaneous grading along County Road 26 (Lone Oak Road) from the west service road to Lexington Avenue to provide for the future required utility relocations associated with the 35E/Lone Oak Road interchange scheduled to be let in the fall of 1982. The sceheduled letting date for this grading for utility relocation is scheduled for June 25, 1982. There is no cost participation required by the City pertaining to this utility relocation grading work. ACTION TO BE CONSIDERED ON THE ITEM: To approve plans & specifica- tions for MnDOT S.P.1982-85 (35E=390) for utility relocation grading along Lone Oak Road and authorize the Mayor and City Clerk to exe- cute said resolution. CITY HALL EXPANSION REVIEW H. City Hall Expansion Update -- Jack Boarman, Boarman Architects, is requesting time to update the City Council on progress that is currently being made with plans for a City Hall/Fire Station construction. The City Administrator's office is attempting to contact approximately 20 persons who were recommended for considera- tion for appointment to a citizens' advisory committee by the City Council at a special meeting on June 8. Some of the persons have been contacted. The remainder will be hopefully reached before Monday and an update as to their willingness to participate on a citizens' advisory committee and the names of those persons will be provided with the administrative agenda on Monday. There is no action recommended on this item at this time. s/THOMAS L. HEDGES City Administrator US AGENDA EAGAN CITY COUNCIL EAGAN, MINNESOTA REGULAR MEETING CITY HALL JUNE 15,1982 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS t% A. Fire Department It 5 C. Park Department V, nj e� B. Police Department S D. Public Works Department IV. 6:55 - CONSENT ITEMS (One Motion Approves All Items) 4 A. Loren Johnson for Temporary Non -Intoxicating Liquor License Q for Softball Tournament July 26 & 27, 1982 at the Blue Cross Field B. Project #359, Receive Feasibility Report/Order Public Hearing (Park Cliff Storm Sewer) q C. Project #361, Receive Petition/Order Feasibility Report (Wescott Q Road Trunk Sanitary Sewer) C.� D. Contract 80-26, Approve Final Payment/Authorize Acceptance (Safari Estates, et al, Streets) 10 E. Project #329B, Receive Assessment Roll/Order Public Hearing (Cedar Cliff 2nd Addition - Streets) ID F. Project #328B, Receive Assessment Roll/Order Public Hearing (Ches Mar East 4th Addition - Streets) LO G. Project #3O7B, Receive Assessment Roll/Order Public Hearing Q (St. Francis Wood 2nd Addition - Streets) 10 H. Project #227B, Receive Assessment Roll/Order Public Hearing Q (Killdeer Addition - Streets) 11 I. Contract 81-8, Approve Final Payment/Authorize Acceptance (Cedar Cliff 2nd Addition, et at, - Streets) 11J. Project 362, Receive Petition/Order Feasibility Report & Plans e and Specificaitons (Tomark 2nd Addition - Streets & Utilities) 11 K. Project 363, Receive Petition/Order Feasibility Report, Plans Q & Specifications (Hilltop Plaza - Utilities) A 4.L. Eagan 4th of July Association Contribution 1 V. 7:00 - PUBLIC HEARINGS 91 Ilk A. Project #356 (Comser.v No. 1 Streets & Utilities) VI. OLD BUSINESS '66 A. General Purpose Financial Statement for 1981 e �b B. Eagan Hockey Boosters for Combination Gambling License & Bond Q'p Waiver for 4th of July Celebration K`C. Special Use Permit - St. Paul Pioneer Press & Dispatch to QLocate Newspaper Vending Machines on Public Right of Way E Eagan City Council Agenda June 15, 1982 Page Two VII. NEW BUSINESS S� A. Reuben & Joyce M. Meissner for a Waiver. of Plat in Order to P Split Lot 1, Block 1, Killdeer Addition into 2 Residential Lots, Located in Section 12 b� B. David R. & Patricia B. Odell for a Waiver of Plat to Split Part of Lot 2, McCarthy's Ridge, into 2 Residential Lots, Located in Section 9 b� C. Federal Land Company for a Pylon Sign, Located on Outlot B, Bicentennial 7th Addition or Lot 2, Block 2, Bicentennial 8th Addition A\ D. Gary Quam & Robert Beard for Preliminary Plat, St. Francis Wood Q 3rd Addition, Consisting of Approximately 5.68 acres for Townhouse Development, Located in Outlots B & C, St. Francis Wood, Section 15 E. Zachman Homes, Inc., for a Preliminary Plat, Cinnamon Ridge 4th Q Addition, Located in Part of Outlots A & B, Cinnamon Ridge Addition in Section 30 F. Dineen Addition - Request for Final Plat Extension G. Galaxy Park - Request for Final Plat Extension H. Hilltop Plaza - Request for Final Plat Extension I. Pilot Knob Center - Request for Final Plat Extension \0^ J. Walden Heights Addition - Request for Final Plat Extension Q' K. Superamerica - Request for Final Plat Extension L. Winkler -Jackson Addition - Request for Final Plat Extension M. Clearview 3rd Addtion - Request for Final Plat Extension N. Robins Addition - Request for Final Plat Extension 0. SuperAmerica - Request for Conditional Use Permit Renewal P. Request for Extension for Hillcrest Development Tax Exempt e Financing for Cliff Place Project p \%O Q. Oster Addition, Final Plat Approval (O'Toole-Tor.geson) VIII. ADDITIONAL ITEMS QY\ A. Resolution for Speed Reduction/Diff Ley Road %%':i B. Joint Cable TV Commission Update e `�3 C. Health Insurance Agreement - MST 'Ili D. Project //297, Receive Final Assessment Roll/Order Public Hearing (Blackhawk Lake Outlet) \1l E. Contract 82-6, Approve Plans & Specifications/Authorize Adver- tisement for Bids (Well $7 - Univac) Ili F. Contract 82-8, Approve Plans & Specifications/Authorize Adver- tisement for Bids (1982 SeaLcoating) p 1100 G. Mn DOT Contract 1982-85, Approve Plans & Specifications/Pass 1 Resolution (35E and Lonp Oak Road Grading) \iS H. City Hall Expansion Review IX. VISITORS TO BE HEARD (For those persons not on the agenda) X. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 11, 1982 SUBJECT: AGENDA INFORMATION After approval of the• June 1 regular City Council minutes, the special City Council minutes of June 8, and the June 15, 1982 City Council agenda, the following items are in order for consideration: DEPARTMENT1'HEAD,BUSINESS' FIRE DEPARTMENT A. Fire Department -- Enclosed on page 2 is a copy of the Eagan Volunteer Fire Department monthly report for March 1982. There are no items to be considered for the Fire Department at this time. ,N VOLUNTEER FIRE DEPARTMENT MONTHLY REPORT • C`' OR MONTH OF March. 1982 � WORK PERFORMED TYPE MAN HOURS Fire Calls 750 Rescue Calls 172 Training 582 Truck b Equipment Maintenance' 171 Station Maintenance 151 Fire Prevention 28 Administrative 277 TOTAL 21?31 MANPOWER 0 STATION 111 STATIQN #2 STATION #3 Available Days 15 3 5 Available Nights 15 1i 12 Available Rotating 7 4 1 TOTAL 2811 Hwy. 55 37 24 18 FIRE CALLS TYPE NUMBER $ LOSS Structure Grass 0 Vehicle 7 6,500.00 False 6 Other 6 TOTAL 24 $6,650.00 RESCUE CALLS TYPE NUMBER Vehicle Accident 0 Medical -T2— Industrial —I Miscellaneous Z TOTAL 16 LARGE DOLLAR LOSSES DATE NAME LOCATION OCCUPANCY LOSS 3-7-82 Silver Bell Car 2,000.00 3-13-82 31 6 Violet Car 1,000.00 3-20-82 2811 Hwy. 55 Truck 3,500.00 R Agenda Information Memo June 11, 1982 Page Two POLICE DEPARTMENT 0 B. Police Department -- There are no items to be considered at the Police Department at this time. PARKS DEPARTMENT C. Parks Department -- The six (6) park planning district meetings which were scheduled between May 24 and June 10 have now been con- cluded. The number of residents present at each of the planning area meetings was Low, with the exception of planning area four. However, the input received from those residents who were present was excellent. The Director of Parks & Recreation, the Park & Recreation Committee and consultant are commended for the amount of organization and time spent on the project. The input will be extremely valuable to the master plan process. Results of those neighborhood planning area meetings will be available in the future for City Council review. There are no items to be considered for the Parks & Recreation Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department: Item #1: Assistant City Engineer Position/A Licant Recommendation After advertisement in the localpapers an trade magazines, the Public Works Director received 85 requests for applications, of which 53 individuals officially applied for the above referenced position. After a personal interview with the top ten candidates by the Public Works Director, the City Administrator and Public Works Director interviewed the four finalists on June 1. The end result of this extensive interview and application review is a staff recommendation to the City Council for consideration of hiring Mr. Richard (Rich) M. Hefti to fill the position of Assistant City Engineer at the 1982 budgeted salary of $26,000 per year. Mr. Hefti is a registered professional engineer from South Dakota State University who would come to the City with a combined four and one-half years experience between two consulting engineering firms located in Worthington, Minnesota. Mr. Hefti also had intermittent engineering experience with the City of Marshall, Minnesota during his educational process. Mr. Hefti is very knowledgeable of both construction procedures, specifications and techniques in addition to grant applications, special assessments and the state aid pro- cedures. Rich and his wife would temporarily reside with relatives in the metropolitan area until a permanent relocation could be arranged. Through the numerous applications and interview process, 3 • Agenda Information Memo June 11, 1982 Page Three the Director of Public Works and City Administrator feel very pleased with Mr. Hefti's qualifications and apparent personal abilities to fill the responsibilities of this position. Subse- quently, it is their recommendation that the City Council authorize the hiring for full-time permanent employment to Mr. Richard M. Hefti for the position of Assistant City Engineer to be effective July , 1982. ACTION TO BE CONSIDERED ON THE ITEM: To approve the hiring of Richard M. Hefti for the position of Assistant City Engineer at the 1982 annual salary of $26,000 to be effective July , 1982. Item #2: Surrey Heights Petition -Traffic Sins -- Enclosed on pages$$'' through G is a copy o a petition and a location map su mb�itted by Mr. Ceral-d Erickson, a representative of the Surrey Heights Homeowners' Association, requesting the installation of four "Caution - Children Playing" signs to be installed along Surrey Heights Drive by the City of Eagan at the referenced locations. ACTION TO BE CONSIDERED ON THE ITEM: To receive the petition, approve or deny the request and authorize staff to take appropriate action. Is 77i• 1 I i Axi I iI Y • v . _ ... . • V I I I � I I I I l i 11 i i i I i /7 I , - - 17 i - ®GA��Cti� Cil/LORP 1y/A,FF _ ... 4 Agenda Information Memo June 11, 1982 Page Four 0 Item #3: Special Assessment Committee Recommendations -- The Special Assessment Committee i`s_`s­Ch_e_d_uTe_T to meet on Monday, June 14, at 4:30 p.m. at the Eagan City Hall. In addition to the items being requested for consideration by two residents of the community, staff will have several items for clarification by the Special Assessment Committee which pertain to the levying of special assess- ments. Because of the short time frame between the Special Assess- ment Committee and City Council meetings, the Public Works Director will not be able to provide the background information in advance but will discuss it with the Council verbally at the meeting as it pertains to those items that will need prompt action as several items will pertain to the proper preparation of the final assessment roll being discussed later on the Council agenda. ACTION TO BE CONSIDERED ON THE ITEM: information received. 7 To be determined based on 0 Agenda Information Memo June 11, 1982 Page Five There are twelve items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Addi- tional items unless the discussion required is brief. TEMPORARY 3.2 LICENSE/SOFTBALL TOURNAMENT A. Loren Johnson for Temporary Non -Intoxicating Liquor License for Softball Tournament July 26 & 27, 1982 at the Blue Cross Field -- An application for a temporary non -intoxicating liquor license was submitted by Mr. Loren Johnson representing a softball team that desires to sponsor a softball tournament on July 26 and 27, 1982 at the Blue Cross fields located on Blue Cross Road. The application has been reviewed by the Police Department and signed for approval. ACTION TO BE CONSIDERED ON THE ITEM: To approve the temporary non -intoxicating liquor license for Loren Johnson to sponsor a softball tournament July 26 and 27 at the Blue Cross fields. PROJECT #359 B. Project #359, Receive Feasibility Report/Order Public Hearing (Park Cliff Storm Sewer) -- At the May 4 Council meeting, a formal petition was submitted by the developer of the Park Cliff 1st Addi- tion requesting the City to install required additional storm sewer facilities necessary to eliminate the erosion presently occurring to the first addition. The Council received the petition and ordered the preparation of the feasibility report and also authorized the preparation of change order to initiate immediate construction work based on the developer's execution of the neces- sary waiver of hearing. However, in order to fund this through special assessment revenue bonds, it is necessary to proceed with the public hearing process. Therefore the feasibility report has been completed and is presented to the dity Council for considera- tion of the public hearing. ACTION TO BE CONSIDERED report for Project 359 on July 20, 1982. ON THE ITEM: To receive the and order the public hearing [] feasibility to be held Agenda Information Memo June 11, 1982 Page Six PROJECT #361 C. Project #361, Receive Petition/Order Feasibility Report (Wescott Road Trunk Sanitary Sewer) -- The City has received a petition from several of the developers located adjacent to Lexington Avenue in the vicinity of Wescott Road requesting the City to install a sanitary sewer lift station and trunk sanitary sewer lateral extensions from Deerwood Drive to the intersection of Wescott Road and Lexington Avenue to provide sanitary sewer service to the cen- tral district. Signatures of the land owners represent a majority of the property to be assessed for this improvement. ACTION TO BE CONSIDERED ON THE ITEM: To receive the petition and order the preparation of a feasibility report for Project 361, Wescott Road trunk sanitary sewer. CONTRACT 80-26 D. Contract 80-26, Approve Final Payment/Authorize Acceptance (Safari Estates, et al, Streets) -- The City has received a request for final payment through the consulting engineering firm with a recommendation that the City accept the project for perpetual maintenance based on their verification that all construction was in conformance with City approved plans and specifications. Because of the poor workmanship associated with the installation of streets in the Eden Addition, the staff has negotiated a $6,786.31 deduct from this contract to be applied towards the cost of the seal coating of this addition to correct the deficiencies. All other inspections have been performed and all other corrective items have been satisfactorily resolved. Because the amount of the deduct was equal to the final payment, there technically will be no payment to the contractor in closing out this contract. ACTION TO BE CONSIDERED ON THE ITEM: To approve the sixth and final pay request for Contract 80-26 to B-TuMix Construction, Inc., in the amount of a negotiated deduct of $6,786.31 and accept the project for perpetual maintenance. u 0 0 Agenda Information Memo June 11, 1982 Page Seven 'PROJECT #329 B E. Project #329B, Receive Assessment Roll/Order Public Hearing ( Cedar Cliff 2nd Addition - Streets) -- Installation of streets in this subdivision was completed under Contract 81-8 and has now been substantially completed with all costs tabulated and the final assessment roll subsequently prepared. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment roll and order the final assessment hearing to be held on July 20, 1982. PROJECT #328B F. Project #328B, Receive Assessment Roll/Order Public Hearing (Ches Mar East 4th Addition - Streets) -- Construction of streets within this subdivision was completed under Contract 81-8. All construction has been substantially completed and all costs asso- ciated with this project have been tabulated and the final assess- ment roll subsequently prepared. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment foil and order the final assessment hearing to be held on July 20, 1982. PROJECT #307B G. Project #307B, Receive Assessment Roll/Order Public Hearing (St. Francis Wood 2nd Addition - Streets) -- Construction of streets in this subdivision was performed under Contract 81-8 and has been substantially completed with all costs tabulated. The final assess- ment roll has now been prepared. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment roll and order the final assessment hearing to be held on July 20, 1982. PROJECT #327B H. Project #227B, Receive Assessment Holl/Order Public Hearing (Killdeer Addition - Streets) -- The construction of streets in this subdivision was performed under Contract 81-8 and has been substantially completed with all costs tabulated. The final assess- ment roll has now been prepared. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment roll and order the final assessment hearing to be held on July 20, 1982. /0 Agenda Information Memo June 11, 1982 Page Eight CONTRACT 81-8 I. Contract 81-8, Approve Final Payment/Authorize Acceptance (Cedar Cliff 2nd Addition, et al, - Streets) -- The City has received a request for final acceptance from the contractor through the consulting engineering firm together with a certification of con- struction being in compliance with the City approved plans and specifications. This contract was awarded on August 4, 1981. The final construction costs associated with this contract came in 7.2% below the original amount and 22.2% below the feasibility report estimate. All inspections have been performed by the con- sulting engineering firm and City staff and it is now being recom- mended for acceptance and final payment. ACTION TO BE CONSIDERED ON THE ITEM: To approve the sixth and final payment to McNamara Vivant Contracting for Contract 81-8 in the amount of $16,355.05 and accept for perpetual maintenance. PROJECT 362 J. Project 362, Receive Petition/Order'Feasibility Report & Plans and Specifications (Tomark 2nd Addition - Streets & Utilities) - The City has received a petition by the developers of Tomark 2nd Addition requesting the City installation of streets and utili- ties to service this proposed plat. The preliminary plat has al- ready been approved and the necessary waiver and guarantee of costs have been executed on the petition, allowing the City to proceed with the preparation of detailed plans and specifications simul- taneously with the feasibility report. ACTION TO BE CONSIDERED ON THE ITEM: To receive the petition for Project #362, the installation of streets and utilities in the Tomark 2nd Addition, and order the feasibility report and detailed plans and specifications simultaneously. PROJECT #363 K. Project 363, Receive Petition/Order Feasibility Report, Plans & Specifications (Hilltop Plaza - Utilities) -- The City has re- ceived a request from the owner/developer of the Hilltop Plaza (James Refrigeration) requesting the City to install the utilities to service the second phase of this neighborhood business develop- ment. The owner/developer has signed and executed the necessary waiver of hearing and guarantee of costs to allow the City to pre- pare detailed plans and specifications simultaneously with the feasibility report. ACTION TO BE CONSIDERED ON THE ITEM: To receive the petition for Project #363 (Hilltop Plaza - Utilities) and authorize the prepara- tion of the feasibility report and detailed plans and specifications. Agenda Information Memo June 11, 1982 Page Nine EAGAN 4TH OF JULY ASSOCIATION CONTRIBUTION L. Eagan 4th of July Association Contribution -- A letter was received from the Eagan 4th of July Association requesting a $500 contribution from the City of Eagan. Traditionally, the City of Eagan has felt that the 4th of July Celebration is a community wide activity and has contributed that amount of money to help sponsor the expense of fireworks and other expenses incurred by the 4th of July Association. The amount is budgeted under "Other Charges and Services" within the Mayor & Council account. Enclosed on page I3 is the letter of request. ACTION TO BE CONSIDERED ON THE ITEM: To approve the $500 contribu- tion to the Eagan 4th of July Association. A Non-Profit Corporation DON KLOBER. Treasurer . c/o CENTURY 21 South Country Really ■ 3938 Beau D' Rue Drive . Eagan. Mn 66122 464-3410 AN APPEAL T0: The Good Business People of Eagan I am Don Klober of CENTURY 21, South Country Realty, and once again I am the treasurer of the EAGAN 4TH OF JULY CELEBRATION in 1982. It is a more difficult task asking for contributions this year than ever before with our economy not as strong as in some years. Many of you have come through in the past for us and your help is truly appreciated. Here are some good reasons for you to continue to help in 1982. 1. This is our community's one and only celebration. The service organizations are represented and everyone works hard. 2. Every dollar goes directly to the events (No one is paid). The 4TH OF JULY ASSOCIATION is a non-profit organization made up mainly of Eagan Lions and Volunteer Firemen of Eagan. 3. Donations are TAX DEDUCTIBLE. 4. This year, we will tie the businesses to the Fireworks Display so that the ad will read: EAGAN 4TH OF JULY FIREWORKS Sponsored By THESE GOOD BUSINESS PEOPLE OF FAGAN 5. This ad will be a full page in the Eagan Chronicle listing all the participants. It's not a bad return when you consider what such an ad would cost your business. And your employees would feel a sense of pride in their company. There are an awful lot of people who give up their 4th of July holiday to make this celebration work. Please be among the good business people of Eagan and contribute to this very worthwhile event celebrating our Country's birthday. Please further support the community by ATTENDING M Our fireworks display is considered one of the best around. RY �ow'vE �jc�yt da- :s 5741 OO aqa 3 Thanking you in advance, DON KLOBER, Treasurer Eagan 4th Of July Association CENTURY 21, South Country Realty 3938 Beau D• Rue Drive Eagan, Mn 55122 0 Agenda Information Memo June 11, 1982 Page Ten PROJECT #356 n LJ A. Project #356, Comserve #1 (Streets & Utilities) -- Enclosed on pages I� through �y� is a copy of the feasibility report as presente�to the City Council at their meeting on May 18, 1982. This feasibility report and subsequent public hearing is in response to a petition and waiver of hearing submitted by the Comsery Cor- poration for the installation of streets and utilities to service their new facility. Because of the waiver of hearing that was submitted, detailed plans and specifications for this contract were officially approved by the Council at the June 1 meeting with contract award and final plat anticipated to be performed simul- taneously at the July 6 meeting. This feasibility report has been forwarded to the petitioner and discussed in detail with him. ACTION TO BE CONSIDERED ON THE ITEM: To close the public hearing and approve/deny Project #356 for the installation of streets and utilities in the Comsery #1 Addition. /I REPORT ON COMSERV No. '1 UTILITY & STREET IMPROVEMENTS PROJECT No. 356 FOR EAGAN, MINNESOTA FILE No. 49252 /S //11 amad 4au, Kadewe, f4n�eii�- 9 �4d"csat",, .9om e qe st pa" .N 16 2335 V. 9....k .4VA.r.y 36 St. Oast, dl:...e.m 55113 PA...- 612.636-4600 May 12, 1982 Honorable Mayor & Council City of Eagan 3795 Pilot Knob Road Eagan, Mn. 55122 Re: Comsery No. 1 Utilities and Street Improvements Project 356 Our File No. 49252 Dear Mayor and Council: 0 Dua G. Umie,00n. P.E. Robyn W. Rmrnr. P.E. hury.h C'..1ndrlhk, P.E. Rrodlord A, Lember6, P.E. Rirh.,J E. Turner. P.E. lame' C. Oben. P.C. Glenn R. Cook. P.E. Karh A. G.M.n. P.E. Thomaf E. Noyef. P.E. Rlehard W. F.,,,,. P.E. Rnbrrf G. Srh.niehr, P.E. plan in L Sarvala, P.E. nonuld C. Burgardt P.E. Jerry A. Bourdon. P.E. hfark A. Rmuo. P.E. .S,,ven M. Gamely C'hMe, A. ENrban Leo M. Pavelfky Ilarlan M. off.. D.od E. Ohon Transmitted herewith is our report for Comsery No. 1 Utilities and Street Im- provements Project 356. This report covers water main, storm sewer, and street construction for Com- sery No. 1. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONESTR00, ROSENE, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws -of the State of Minnesota. Mark A. Hanson Date: May 10, 1982 Reg. No. 14260 Approved by Nomas A. Co l6ert Public Works Director Date:Ic _/-Aa 17 COMSERV NO. 1 UTILITY AND STREET IMPROVEMENT SCOPE: The project provides for construction of water main, storm sewer and street construction within Comsery No. 1. Comsery No. 1 consists of 60.23 acres divided into two lots zoned light industrial. Street construction in- cludes construction of Comsery Drive from Yankee Doodle Road to State Trunk Highway No. 13 at the alignment shown on the attached drawings. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accor- dance with the Master Utility and Street Plans for the City of Eagan. The project as outlined herein can best be carried out as one contract. DISCUSSION: A. Water Main: An 8 inch water main is proposed to be constructed along Comsery Drive from Yankee Doodle Road at the location shown on the attached drawing. Approximately 900 feet from Yankee Doodle Road the water main will continue northwest across Comsery Drive and loop through Lot 1 Block 1. The water main will connect to an existing 8" water main located at Kennebec Drive. At Yankee Doodle Road the 8 inch water main will connect to an exist- ing 12 inch water main. Bituminous mixture for patching is required at Yankee Doodle Road. Water main proposed herein is located in the lower pressure zone. Residual and static pressures are anticipated in the range of 60 to 65 psi. B. Storm Sewer: Storm sewer construction proposed herein can be sepa- rated into two portions for discussion purposes. As shown on the attached drawing one portion provides drainage within the Comsery facility and the Page 1. 9591a IS other portion provides drainage within Comsery Drive. Both systems discharge to Pond CP -7. Pond CP -7 presently discharges to an existing 27" storm sewer pipe which ultimately discharges to the Minnesota River. Storm sewer proposed within Comsery Drive provides drainage from approxi- mately 56 acres located outside Comsery No. 1. Approximately 28 acres is lo- cated within Blue Cross Addition and the remaining 28 acres is located north- west of T.H. 13 and immediately southwest of Comsery No. 1. The drainage area included within Blue Cross Addition discharges through a 27 inch culvert loca- ted beneath T.H. 13. Dependent upon how the area immediately southwest of Comsery No. 1 develops, it might be desirable to restrict the flow through the 27 inch culvert. An alternate drainageway does exist in which the drainage would continue southwest along T.H. 13 through the culvert at Blackhawk Road. Storm sewer pipe included within Comsery Drive range in size from 12 inch to 42 inch in diameter as indicated on the attached drawing. Storm sewer proposed within the Comsery facility provides drainage from the parking area and approximately 12 acres located outside Comsery No. 1. Storm sewer pipe included within the Comsery facility range in size from 15 inch to 36 inch. It is proposed to utilize the small existing ponding area located outside Comsery No. 1. This pond is designated as Pond CP -7 as shown on the attached drawing. Design criteria established for each of the ponding areas is as follows: Storage Tributary Pond Area Elevation volume Area HWL NWL HWL NWL Outflow Pond CP -7 11.8 ac.ft. 119.3 ac. 2.38 ac. 0.42 ac. 768 760 15 Pond CP -7a 1.3 ac.ft. 11.8 ac. 0.8 ac. 0.5 ac. 768 766 4 Page 2. 9591a 1`L 0 0 A 24 inch storm sewer pipe will be extended beneath Comsery Drive to the northwest from the existing 27 inch storm sewer to Pond CP -7. C. Street: Street construction proposed herein provides for grading and surfacing Comsery Drive to a 44 foot width with concrete curb and gutter. The proposed typical section for Comsery Drive assuming an ADT of 2800 and results obtained from soil borings is as follows: 1-1/2" 2341 Bituminous wear. course 3" 2331 Bituminous base course 12" Class 5 aggregate base To accommodate construction of Comsery Drive will require approximately 90,000 cubic yards of common borrow. This is due to a significant amount of topsoil encountered within the right-of-way and requirements associated with providing an adequate grade and approach to T.H. 13. The owner for Comsery No. 1 has indicated no additional material can be utilized outside the street right-of-way for street construction. Therefore, in determining the estimated cost for acquiring and placement of common borrow as presented in Appendix A, the contractor for Mn/DOT constructing I-494 in which excess material does exist was consulted. In the event an additional borrow site is made available closer to the project site construction costs could be reduced accordingly. Also included is construction of turn lanes and by-pass lanes at T.H. 13. AREA TO BE INCLUDED Assessment Area Construction Area N 1/2 Section 17 N 1/2 Section 17 Parcel 010-25 Parcel 010-25 Parcel 010-28 Parcel 010-28 Parcel 010-29 R.L.S. No. 4 Tract E S 1/2 Section 8 S 1/2 Section 8 Parcel 010-78 w Parcel 010-78 Page 3. 9591a 0 COST ESTIMATE: Detailed cost estimates are presented at the back of this report in Appendix A. A summary of these costs are as follows: Water Main $ 58,270 Storm Sewer 209,050 Street 445,270 TOTAL ESTIMATED PROJECT COST ...... $712,590 The total estimated cost for this project as outlined herein including contigencies and all related overhead is $712,590. Overhead costs are esti- mated at 27% and include legal, engineering, administration and bond interest. EASEMENTS: Easements will be required for construction of Comsery Drive as it approaches T.H. 13. A summary of permanent and temporary slope easements and their costs are presented below. Costs associated with acquisition of perma- nent easement is estimated at $3,000 per acre while temporary slope easement is estimated at $1,500 per acre. Parcel Owner Permanent Temporary Estimated Cost N 1/2 Section 17 010-28 Frank Hasselman 0.30 Acre 0.80 Acre $2,100 ASSESSMENTS: Assessments are proposed to be levied against the benefited property as shown on the attached drawing. A preliminary assessment roll is included at the back of this report. It is proposed to assess lateral benefit from trunk water main for the ex- isting 12 inch trunk water main located in Yankee Doodle Road. Lateral water main included within Comsery No. 1 will be assessed on a front foot basis for each parcel it serves. Page 4. 9591a 0 0 It is proposed to assess trunk area storm sewer to those parcels which have not been previously assessed and receive benefit from storm sewer pro— posed within Comsery No. 1. Lateral storm sewer is proposed to be assessed only to Comsery No. 1. Trunk storm sewer costs were separated to determine lateral storm sewer costs. Trunk storm sewer costs includes all costs associ— ated with constructing storm sewer facilities greater than 24 inch in diameter. Costs associated with street construction are proposed to be assessed on a front foot basis to each parcel it serves based on the total cost. It is proposed to assess Lot 1, Block 1 within Comsery No. 1 lateral bene— fit from trunk sanitary sewer for the existing 48 inch trunk sanitary sewer located along its northwesterly property line. Lateral assessment costs for utilities and streets estimated herein will be revised based on final costs. Area and lateral benefit charges from trunk utilities will be based on rates in effect at the time of the public hearing. A summary of assessable rates proposed herein are as follows: Lateral Benefit Trunk Sanitary Sewer (1) $16.00/F.F. Lateral Benefit Trunk Water Main (1) $18.00/F.F. Lateral Water Main (2) $13.24/F.F. Trunk Area storm Sewer Com. & Ind. rate (1) $ 0.06/sq.ft. Lateral Storm Sewer (2) $ 0.053/sq.ft. Street (2) $111.60/F.F. (1) Assessment rate presented in Sewer and Water Rate Study for Eagan, Mn. 1982. (2) Estimated assessment rate calculated for this report and will be revised based on final costs. Page 5. 9591a 2 -- 0 REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: SANITARY SEWER PROJECT COST REVENUE BALANCE Lateral Benefit from Trunk Sanitary Sewer - 0 - .$ 23,680 TOTAL SANITARY SEWER - 0 - $ 23,680 + $ 23,680 WATER MAIN Lateral Benefit from Trunk Water Main - 0 - $ 20,137 Lateral $ 58,270 Lateral Assessment 58,270 TOTAL WATER MAIN $ 58,270 $ 78,407 + $ 20,137 STORM SEWER Lateral $134,510 Lateral Assessment $134,510 Trunk 74,540 Trunk Area Assessment 224,006 TOTAL STORM SEWER $209,050 $358,516 + $149,466 STREET Street $445,270 Street Assessment $445,270 TOTAL STREET $445,270 $445,270 - 0 - EASEMENT $ 2,100 - $ 2,100 BALANCE ................... + $191,183 Page 6. 9591a ,). 3 The projected balance for Comsery No. 1 Utility and Street Improvement Project 356 is +$191,183. It should be noted however it is proposed to assess the Metropolitan Waste Control Commission trunk area storm sewer in the amount of $29,565. Due to the fact they are a public agency, they will have to concur with the proposed assessment. PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids Award Contract Construction Completion Assessment Hearing First Payment Due with Real Estate Taxes Page 7. 9591a 24 May 20, 1982 June 15, 1982 June 1, 1982 June 29, 1982 July 6, 1982 October 15, 1982 Winter, 1983 May, 1984 0 A. WATER MAIN APPENDIX A COST ESTIMATE COMSERV NO. 1 ADDITION PROJECT 356 2,200 Lin.ft. 8" DIP Class 52, 7' cover @ $12.00/lin.ft. $ 26,400 40 Lin.ft. 6" DIP Class 52, 7' cover @ $11.00/lin.ft. 440 5 Each 8" Resilient wedge gate valve and box @ $450.00/ea. 2,250 4 Each 5" Valve hydrant @ $800.00/each 3,200 3,000 Lbs. Cast iron fittings @ $1.00/Lb. 3,000 1 Each Connect 8" DIP to existing 8" CIP @ $500.00/ea. 500 1 Each Connect 8" DIP to ex. 12" CIP @ $500.00/ea. 1,500 30 Ton Bituminous mixture for patching @ $80.00/ton 2,400 0.5 Acre Seed with topsoil @ $2,800.00/acre 1,400 2,600 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. 2,600 Total Estimated Construction $ 43,690 +5% Contingency 2,190 $ 45,880 +27% Legal, Engrng., Admin. & Bond Interest $ 12,390 TOTAL WATER MAIN .................................. $ 58,270 Page 8. a s` B. STORM SEWER 1,160 Lin.ft. 42" RCP, Cl. II, storm sewer @ $52.00/lin.ft. $ 60,320 960 Lin.ft. 36" RCP, Cl. II, storm sewer @ $40.00/lin.ft. 38,400 200 Lin.ft. 30" RCP, Cl. III, storm sewer @ $32.00/lin.ft. 6,400 220 Lin.ft. 27" RCP, Cl. IV, storm sewer @ $27.00/lin.ft. 5,940 350 Lin.ft. 24" RCP, Cl. IV, storm sewer @ $24.00/lin.ft. 8,400 150 Lin.ft. 21" RCP, Cl. V, storm sewer @ $22.00/lin.ft. 3,300 260 Lin.ft. 15" RCP, Cl. V, storm sewer @ $17.00/lin.ft. 4,420 70 Lin.ft. 12" RCP, Cl. V, storm sewer @ $14.00/lin.ft. 980 1 Each 42" RCP, FE w/trash guard @ $1,800.00/each 1,800 1 Each 36" RCP, FE w/trash guard @ $1,000.00/each 1,000 3 Each 24" RCP, FE w/trash guard @ $700.00/each 2,100 1 Each 15" RCP, FE w/trash guard @ $400.00/each 400 3 Each Std. MH, 6' dia. w/cstg. @ $1,600.00/each 4,800 5 Each Std. MH, 4' dia. w/cstg. @ $800.00/each 4,000 2 Each Std. CBMH, 4' dia. w/cstg. @ $800.00/each 1,600 4 Each Std. CB w/cstg. @ $700.00/each 2,800 50 cu.yds. rip rap Class A @ $40.00/cu.yd. 2,000 2,900 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. 2,900 250 Sq.yds. Sod w/topsoil @ $2.00/sq.yd. 500 700 Ton Rock stabilization below pipe @ $6.00/ton 4,200 1 Each Connect 24" RCP to ex. MH @ $500.00/each 500 Total Estimated Construction $156,760 +5Y, Contingency 7,840 $164,600 +27% Legal, Engrng., Admin. b Bond Interest 44,450 TOTAL STORM SEWER ................................ $209,050 Page 9. 9591a a6 0 0 C. STREET 9,000 Cu.yds. Common excavation @ $1.00/cu.yd. $ 9,000 14,000 Cu.yds. Subgrade excavation @ $1.80/cu.yd. 25,200 89,000 Cu.yds. Common borrow @ $2.00/cu.yd. 178,000 7,800 Ton Class 5 aggregate base @ $4.00/ton 31,200 1,700 Ton 2331 Bituminous base course @ $10.00/ton 17,000 850 Ton 2341 Bituminous wear course @ $11.00/ton 9,350 130 Ton Bituminous material for mixture @ $190.00/ton 24,700 500 Gals. Bituminous material for tack coat @ $1.00/gal. 500 4,100 Lin.ft. B618 Concrete curb and gutter @ $4.50/lin.ft. 18,450 5.0 Acre Seeding with topsoil @ $2,500.00/acre 12,500 LUMP SUM Turn lanes and bypass lane @ T.H. 13 @ $8,000.00/LS 8,000 Total Estimated Construction $333,900 +5% Contingency 16,700 $350,600 +27% Legal, Engrng., Admin. & Bond Interest 94,670 TOTALSTREET ...................................... $445,270 A. WATER MAIN $ 58,270 9591a B. STORM SEWER 209,050 C. STREET 445,270 TOTAL COMSERV NO. 1 ................. $712,590 Page 10. a-7 0 0 APPENDIX B PRELIMINARY ASSESSMENT ROLL COMSERV NO. 1 ADDITION PROJECT 356 A. WATER MAIN a) Lateral Benefit Trunk Water Main Comsery No. 1 Lot 1, Block 1 Outlot A TOTAL LATERAL BENEFIT TRUNK WATER MAIN b) Lateral Water Main Comsery No. 1 Lot 1, Block 1 Outlot A TOTAL LATERAL WATER MAIN B. STORM SEWER a.) Trunk Area Storm Sewer Comsery No. 1 Lot 1, Block 1 Outlot A SECTION 17 NW 1/4 Total Front Foot Rate/F.F. Assessment 483.11 $18.00 $ 8,696.00 635.59 $18.00 11,441.00 1,118.70 $ 20,137.00 Total Front Foot Rate/F.F. Assessment 3,515 $13.24 $ 46,550.00 885 $13.24 11,720.00 4,400 $ 58,270.00 Total Front Foot Rate Assessment 1,693,830(1) $0.06/sq.ft. $101,630.00 826,200 $0.06/sq.ft. 49,572.00 Total Parcel Owner Area Rate Assessment 010-28 Frank Hasselman 633,540(2) $0.06/sq.ft. $ 38,012.00 010-29 LaHass Corp. 87,120 $0.06/sq.ft. 5,227.00 R.L.S. No. 4 Tract E MWCC 492,750(2) $0.06/sq.ft. 29,565.00 TOTAL TRUNK AREA STORM SEWER .................... $224,006.00 Page 11. 9591a a� 0 0 (1) Ponding credit was given to high water elevation 768 (2.38 acres). (2) Street credit of 20% was deducted from total area. b. Lateral Storm Sewer Total Comsery No. 1 Area/sq.ft. Rate/sq.ft. Assessment Lot 1, Block 1 1,693,830 $0.053 $ 90.410.00 Outlot A 826,200 $0.053 44,100.00 2,520,030 $134,510.00 C. STREET Comsery No. 1 Lot 1, Block 1 Outlot A SECTION 17, NW 1/4 Parcel 010-28 TOTAL STREET D. SANITARY SEWER Lateral Benefit from Trunk Sanitary Sewet Front Foot 1,727.13 1,832.1 430.73 3,989.96 Rate/F.F. $111.60 $111.60 $111.60 Comsery No. 1 Front Foot Rate/F.F. Lot 1, Block 1 1,480 $16.00 TOTAL LATERAL BENEFIT TRUNK SANITARY SEWER Page 12. 9591a q Total Assessment $192,744.00 204,458.00 $ 48,068.00 $445,270.00 Total Assessment $ 23,680.00 $ 23,680.00 0 0 SUMMARY ASSESSMENT ROLL - PROJECT 356 Comsery No.l Comsery No.l S.17 NW 1/4 S.17 NW 1/4 RLS No. 4 Lot 1, Blk 1 Outlot A 010-28 010-29 Tract E Total Lateral Benefit Trunk WM $ 8,696 $ 11,441 $ 20,137 Lateral WM 46,550 11,720 58,270 Trunk Area Storm Sewer 101,630 49,572 $ 38,012 $ 5,227 $ 29,565 224,006 Lateral Storm Sewer 90,410 44,100 134,510 Street 188,130 199,560 46,910 434,600 Lateral Benefit Tr. San. Sewer 23,680 _ 23,680 TOTALS ....... $459,096 $316,393 $ 84,922 $ 5,227 $ 29,565 $895,203 Iu vl INOT TO SCALE v al U C V v XIW COMSER.V No. 1 UTILITY & STREET TRUNK AREA STORM SEWER ASSESSMENT PROJECT 356 COMM. 8 IND. FILE No.! 49252 DATE: MAY 7, 1982 LOCK DOODLE POND CP -7 EAGAN, MINNESOTA WKSMOON ROSENE, ANDERM A ASSOC., INC. `01"SL kEMBEMM 31 m LITLO z 3 741 I V s% i NOT TO SCALE E€' E! v I �t l` c: Ia =<'S .til ? Y COMSERV No. YANKEE PROPOSED BUILDING vi UTILITY.. & STREET LATERAL . BENEFIT FROM TRUNK SANITARY . SEWER; ASSESSMENT PROJECT 356 FRONT FOOT y' gig" FILE No. 49252 DATE: MAY 7, 1982 POND CP -7 COMSERV No. BLOCK LOT O R. L. S. No. 4 TRACT E MR I OUTLOT A Z 010-28 z 010-29 ROAD EAGAN, MINNESOTA BONES"IM R08ENE, MMUK & ASSOC� INC. CONSULTING ENGWEENS SL Pad, Ahmeswa 3 33 COMSERV No. 1 • WATER MAIN 0 IMPROVEMENTS i PROJECT No. 356 EAGAN, MINNESOTA x 1982 • W�TGB M.t N dCCCCC Vi NT LATERAL BENEFIT FROM TRUNK FF. h LATERAL FF. DATE MAY 7, 1962 FILE No 49252 CmLLTi 011comm ILPd' vb . le 34 COMSERV No. 1' STORM SEWER IMPROVEMENTS i PROJECT No. 356 EAGAN, MINNESOTA r 1982 • STORM SEWER ASSESSMENT LATERAL SOFT. 0 h 0ATE MAY 7, 1982 FILE No 49252 eoaESTIM ROSEK AMEMA a Assoc, we aw.L o.ow. i le 34 COMSERV No. 1' STORM SEWER IMPROVEMENTS i PROJECT No. 356 EAGAN, MINNESOTA r 1982 • STORM SEWER ASSESSMENT LATERAL SOFT. 0 h 0ATE MAY 7, 1982 FILE No 49252 eoaESTIM ROSEK AMEMA a Assoc, we aw.L o.ow. I YANKEE I I DOODLE ROAD t` • COMSERV No. 1 i j SCALE zoo' LOT I _ STREET bQ IMPROVEMENTS � 2 BLOC I OUTLOT PROJECT No. 356 A PP0POEAGAN, MINNESOTA ' BUILDING 1982 STREET ASSESSMENT / h FRONT FOOT DATE MAY T, 1982 FILE No 49252 -.. °KPE9?Y LINE SINESTRK ROSM MIDERUR A ossa, NIG CORMT/i E106PEr S 1 EL n.t ....a 010-28 3S 0 0 Agenda Information Memo June 11, 1982 Page Eleven OLD BUSINESS 1981 FINANCIAL STATEMENT A. General Purpose Financial Statement for 1981 -- The 1981 Annual Financial Report is a deviation from previous audit reports in that much of the coordination and preparation was performed by the Finance Department under the supervision, guidance and author- ship of our Director of Finance, Gene VanOverbeke. The City Ad- ministrator is extremely pleased with the progress that has been made in the Finance Department to tighten the accounting operation. This year, instead of the auditing firm compiling much of the finan- cial data, the data gathered and presented by City staff. In the past, prior to the City's hiring of a Director of Finance, the City would provide for the accounting operations during each calen- dar year. Each year, the audit firm of Wilkerson, Guthman & Johnson was required to provide not only an audit of accounting activities that were transacted during the calendar year but in many cases it was necessary to reconstruct the accounting functions in addition to preparing a financial statement for the year's transactions. The audit report was then prepared based on the auditor's financial statement. It was the objective of the City Administrator in hiring a Director of Finance that accounting activities would be tightened on a month to month basis, thus the role of an auditor would become more the function of the title, to audit the accounting activities rather than reperform the accounting activities. Finance Director VanOverbeke has performed a very high level of accounting activity functions within the past two years. As a result of his spending a great deal of time in changing the accounting system from cash basis accounting to an accrual basis, transfering all the City's activities from the business machine to the LOGIS operation and the establishment and monitoring of tight financial controls, last year's accounting activities were tightened to a very desirable level. This financial report is the first financial—report that has been prepared for the City of Eagan by in-house staff. The financial report and auditing performed by Wilkerson, Guthman & Johnson were combined into a document entitled "Annual Financial Report" and more specifically "Annual Report of the City Council for the Year Ended December 31, 1981". Copies of those documents were enclosed with the last City Council packet for the June 1, 1982 meeting. The City is attempting to provide a more uniform document for all budgets, annual reports, audits and so forth, and this audit report is now in conformance with this procedure. Enclosed on pages 35? - through is a management letter requested and received from Wilkerson, ut man & Johnson that fur- ther addresses the findings of the audit report. The Director of Finance and City Administrator will answer any questions the City Council may have at the meeting on Tuesday. Also enclosed with the June 1 packet was the general purpose financial statement document which is a brief summary of the financial activities for 367 Agenda Information Memo June 11, 1982 Page Twelve 1981. This document can be used for government departments, cor- porations or persons who do not need all the financial detail but would like a copy of the financial statement from the City of Eagan. This item was continued from the June 1 meeting to allow additional time for City Council review and inspection. If any member of the City Council has what they feel might be detailed questions, feel free to contact the Director of Finance or City Administrator prior to the meeting on Tuesday so research and additional expla- nation can be provided for next Tuesday. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the general purpose financial statement for 1981. 37 Mayor and Members of the City Council City of Eagan, Minnesota We have completed our examination of the financial state- ments of the City of Eagan for the year ended December 31, 1981. As part of our examination, we made a review of your significant accounting records, procedures and controls. The City's accounting records and financial controls were substantially improved during 1981. These improvements are primarily the result of the efforts of the Finance Director and his staff, placing the City's records on the LOGIS system and more ef- fectively controlling the special assessment process. These improvements, beyond the obvious benefits of improved financial information and control, resulted in a reduction in our audit and year-end accounting services. Our fees for 19,81 are about $5 000 less than they were in 1980 for similar services. Further, we estimate that our fees for 1981 would have been at least $10 000 higher than 1980 if the 1981 records had been in the condition of prior years. The record-keeping functions have improved substantially, however, there are additional records that need to be developed and other financial areas that need to be addressed. They are as follows: 1. Special Assessment Delinquencies Delinquent special assessments (those billed property owners with their taxes but not collected by the County at December 31) increased $700 000 from $296 000 in 1980 to $996 000 in 1981. Current collections were 698 of the assessment installments billed with the 1981 taxes, compared with 90 to 93% during the years 1978 to 1980. A substantial portion of these delinquencies relate to a few partially developed residential areas within the City. As such, we expect the delinquent amounts, plus 31 WILKERSON,GUTH MAN N,SI JOHNSON, LTD. CERTIFIED PUBLIC ACCOUNTANTS 1300 NORTHWESTERN NATIONAL BANK BUILDING HOWARD M. GUTHMANN SAINT PAUL.MINNESOTA 55101 AUSTIN J. STIBBE WALLACE T. JOHNSON 222-IBO] JAMES V. LEWIS GERALD I. LEE JAMES O. PLAT$ JOHN L.PNIILIPPI I729 MIDWEST FEDERAL PLAZA WEST JOHN T. HIBCH ROGER A. HATZ ENMAIER MINNEAPOLIS, MINNESOTA $$402 - ]]B-T90T HARTWELL WILKERSON(RETIRED) May 24, 1982 Mayor and Members of the City Council City of Eagan, Minnesota We have completed our examination of the financial state- ments of the City of Eagan for the year ended December 31, 1981. As part of our examination, we made a review of your significant accounting records, procedures and controls. The City's accounting records and financial controls were substantially improved during 1981. These improvements are primarily the result of the efforts of the Finance Director and his staff, placing the City's records on the LOGIS system and more ef- fectively controlling the special assessment process. These improvements, beyond the obvious benefits of improved financial information and control, resulted in a reduction in our audit and year-end accounting services. Our fees for 19,81 are about $5 000 less than they were in 1980 for similar services. Further, we estimate that our fees for 1981 would have been at least $10 000 higher than 1980 if the 1981 records had been in the condition of prior years. The record-keeping functions have improved substantially, however, there are additional records that need to be developed and other financial areas that need to be addressed. They are as follows: 1. Special Assessment Delinquencies Delinquent special assessments (those billed property owners with their taxes but not collected by the County at December 31) increased $700 000 from $296 000 in 1980 to $996 000 in 1981. Current collections were 698 of the assessment installments billed with the 1981 taxes, compared with 90 to 93% during the years 1978 to 1980. A substantial portion of these delinquencies relate to a few partially developed residential areas within the City. As such, we expect the delinquent amounts, plus 31 Mayor and Members the • City Council Eagan, Minnesota Page 2 May 24, 1982 future installments, to -'remain uncollected until the related properties are developed. Further, assessments were levied against similar properties during 1981, for which the first installment was billed in 1982. In short, we believe col- lection rates will be as low or lower in 1982 than they were in 1981. Further, it appears the situation will not be re- versed until developers can develop and sell existing resi- dential inventories. The potential effects of this situation, including effects on the City's bond rating, should be thoroughly con- sidered in any decisions regarding future improvement projects. Further, 1982 collections should be monitored carefully and property tax levies should be considered to cover any anticipated cash flow deficiencies. 2. Debt Service Property Tax Levies Property taxes levied in 1980 for collection in 1981 in- cluded the following levies for individual debt service funds as described below: - 1972 Park and Fire Station Fund - $117 540. This is 1058 of the 1981 debt service requirements. The fund balance in the fund at December 31, 1981 was $188 204. 1982 debt service requirements are $108 869. - 1975 Equipment Certificates Fund - $16 200. This issue was retired during 1980. The original bond resolution provided for this levy. - 1981-1 Equipment Certificates Fund - $50 000. Debt service requirements during 1981 were $6 231 net of accrued interest received on the bond sale. - 1981-2 Equipment Certificates Fund - $27 750. The first principal and interest payment on this issue is due on December 1, 1982. The'levies for the two 1981 issues were made prior to Council adoption of the bond resolution, but were properly reflected in the resolutions passed during 1981. Bond resolutions passed by the City Council for each bond issue authorize annual tax levies equal to 105% of the issue's debt service requirements.. These levies may be re- duced if the entire amount is not needed to service the debt. Any balance remaining in a debt service fund after all bonds are retired may be used for other City purposes. 39 Mayor and Members • the City Council Eagan, Minnesota Page 3 May 24, 1982 Current City practice by the bond resolution. is to levy the amount authorized We recommend that the City review its policies re- garding debt service levies and the use of remaining funds after an issue has been retired. We also recommend that bond resolutions be passed prior to the levy of related taxes. At December 31, 1981, several funds with balances exist for which there are no future debt service requirements. They are as follows: 1968 Town Hall 1974 Equipment 1975 Equipment 1976 Equipment Total Bond Fund Certificates Certificates Certificates December 31, 1981 Fund Balance $ 3 703 34 548 20 470 13 912 72 633 We recommend that these funds be closed and the balances be transferred to other City funds. 3. Special Assessment Records The serious internal accounting control weakness in- volving special assessments receivable has been eliminated by establishing controls over assessment rolls. There still exists the need to integrate the receivable control system with the detail records maintained by the Assessment Clerk. This will require sorting the County provided parcel records by assessment roll and reconciling to the subsidiary receivable ledgers. Comparing the City's property control cards to the County provided parcel records is the final step in the inte- gration process. Reviewing the property control cards will also provide information concerning assessments deferred by Council action. This information can be verified by reviewing Council minutes. Assessments deferred by Council action should have general ledger control. 4,. Municipal State Aid - Construction Billings During 1981 a construction project which will be financed in part, by State Municipal State Aid -Construction funds was started. We understand that the City received approval from the State for this project during 1981. However, the City, as in Mayor and Members • the • City Council City of Eagan, Minnesota Page 4 May 24, 1982 of March 1, 1982, had not received the available advance funds from the State. Advance funds available are estimated to be in excess of $200 000. In order to avoid further losses of investment earnings, we recommend that billings for advances on MSA projects be prepared at the'time approval is received. Further, receiv- ables should be reviewed frequently to insure that final billings are processed as soon as projects are completed. 5. Budgetary Controls Budgetary controls were greatly improved during 1981, with the integration of the budget into the accounting system. However, expenditures exceeded original budgets in several de- partments., and General Fund expenditures exceeded the total budget by $110 000. Actual revenues in excess of estimated more than offset the excess expenditures. A budgeted General Fund operating deficit of $27 402 ended up with approximately a $150 000 surplus. A substantial portion of the expenditures in excess of the original budget consisted of the following: - specific purchases not included in the original budgets which were approved by the City Council. However, council actions approving the purchases did not formally revise the budget. - additional payables and employee benefit expenditures recorded as audit adjustments. We recommend that all Council actions approving purchases not included in the original budget be accompanied by a formal budget revision. Periodically, the City should review actual and estimated revenues and formally adopt appropriate revisions. These revenue estimate revisions would assist the Council and staff in evaluating requests for expenditure budget revisions. 6. General Fixed Assets As noted in our opinion on your financial statements, the City maintains no cost records for its general fixed assets. The Finance Director and his staff are currently developing these records and they expect to complete them during 1982. Following is a suggested outline for an approach to -de- velop and maintain a fixed asset inventory system. Mayor and Members cothe • City Council City of Eagan, Minnesota Page 5 May 24, 1982 - Take an inventory of all land, buildings, and equipment now owned by the City. - Assign responsibility for each asset to a particular department head or official. - Assign actual or estimated costs to each item. - Establish a fixed asset control ledger with accounts for each department. The opening balance in each account would then reflect the dollar value attributed to the related inventory. - Establish a capitalization policy for future purchases, for instance, all purchases of items costing $200 or more and having a useful life of more than 2 years are to be considered capital expenditures and recorded as general fixed assets. - Purchases of all items meeting the requirements of the capitalization policy should then be classified and recorded on the departmental inventory and control ledger. - Annually, a copy of each department's inventory updated for purchases and sales during the year would be dis- tributed for verification and the deletion of items stolen, destroyed, etc. - Fixed asset control accounts would then be adjusted to reflect departmental adjustments. - Periodically, the finance department should verify the various departmental inventories by actual observation. Our files contain records of fixed assets used in public utility operations. We recommend that these public utility assets be incorporated into the fixed asset records with general ledger control, of course, remaining in the Public Utilities Fund. Developing a fixed asset accounting system is a sub- stantial project, but we are optimistic that it can be completed in the next year. 4-),- Mayor and Members Whe • City Council City of Eagan, Minnesota Page 6 May 24, 1982 7. Volunteer Fire Department Salaries Volunteer firemen's salaries are paid directly from a fire department bank account. Twice each year the City reimburses the fire department for the salary payments. The City Treasurer is responsible for all City funds. As such he should have direct control over all disbursements. We recommend that volunteer firemen be paid directly by the finance department. 8. Timing of Bond Issues For several years the City has issued bonds after a substantial portion of the related equipment purchases or improvement project expenditures have been made. As a result, the City loses a substantial amount of interest income by financing these expenditures through other funds. We recommend that bond issue dates be coordinated with anticipated equipment purchases and improvement project expenditures. 9. Manual Check Controls The City Council receives copies of the manual check register after the checks have been issued. We recognize that certain disbursements need to be processed quickly. However, we recommend that dis- bursements not having prior Council approval be limited to specified purposes and/or maximum amounts. 10. Pavroll Svstem Controls one employee currently processes all payroll transactions including bi-weekly payrolls and changes to employee master files (establishing new employees, terminations and changes in pay rate). Due to the limited staff size, it may not be practical to segregate payroll processing duties. However, we recommend that the Finance Director or the City Accountant periodically review the employee master files to verify that all changes are properly recorded. This review should be documented. 4� Mavor and Members Athe 16 City Council City of Eagan, Minnesota Page 7 May 24, 1982 11. Year -End Cash Disbursements The city recorded approximately $376 000 of checks as if disbursed in 1981, which were not disbursed until 1982. In order to properly reflect the City's cash balance in the annual financial report, we recommend the checks be re- corded in the year disbursed. 12. Public Utilitv Fund Reserves The Public Utilities Fund retained earnings contains $1 867 964 of. reserves for various purposes. These reserves are offset by restricted cash in equal amounts. Each year interest on investments and a portion of the service charges billed customers are added to the reserves. In 1980 and prior years, certain repairs and replacement ex- penditures were charged to these reserves. No charges were made in 1981. We recommend that specific policies be developed for the use of these reserves, and that qualified expenditures reduce the appropriate reserve. 13. Requests for Proposal During 1981 the City purchased a photocopy machine for approximately $28 000. Requests for proposal were solicited rather than competitive bids. The legality of this procedure should be determined by legal counsel before it is used in the future. The foregoing conditions were considered in determining the nature, timing and extent of audit tests applied in our exami- nation of the financial statements, and this report does not modify our opinion dated March 23, 1982, on the financial statements. We wish to commend Gene VanOverbeke and his staff for their successful efforts to improve the City's accounting system. Mayor and Members #the • City Council City of Eagan, Minnesota Page 8 May 24, 1982 After you have had an opportunity to review these sug- gestions, we would be happy to discuss them or assist you in imple- menting any or all of them. We wish to thank the City's staff for the assistance and cooperation we received during the audit. RAR/JTK:bk Sincerely, 6 �� Rogek A. Katz aier Q:5�L-� o T. Ki ch 45- 0 r Agenda Information Memo June 11, 1982 Page Thirteen COMBINATION GAMBLING LICENSE - EAGAN HOCKEY BOOSTERS B. Eagan Hockey Boosters for Combination Gambling License and Bond Waiver for 4th of July Celebration -- At the last regular City Council meeting, a gambling license application was submitted for consideration by the Eagan Hockey Boosters, Inc. The gambling license application was for the July 4th Celebration, and in addi- tion to the application, a request was made by the Eagan Hockey Boosters to waive the license fee and also the $10,000 fidelity bond requirement. It was the feeling of the City Council that the City did incur administrative handling costs and the $25 appli- cation fee should not be waived. The City Council also stated, before additional consideration can be given to the waiver of the fidelity bond requirement, it would be necessary to have a letter from an officer of the board of directors stating that the Eagan Hockey Boosters has assumed responsibility for waiver of the fidelity bond by naming a gambling manager and requesting that the City Council waive the bond requirement. Enclosed on pages % through 4$ is a letter to Brian Running, secretary - treasurer of tiie�agan Hockey Boosters, Inc., and also a response from Mr. Running to the City. ACTION TO BE CONSIDERED ON THE ITEM: To of the Eagan Hockey Boosters to waive requirement and issue a gambling license tion. m approve or deny the request the $10,000 fidelity bond for the July 4th Celebra- BEA SLOMOUIST • MAYOR THOMASEGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER (OU40L WIAHERS June 2, 1982 0 THOMAS HEDGES CITY ADMINISTRATOR VERBEKE AN CITY OF EAGAN CIV EUGENE VOCLERK O 3795 PILOT KNOB ROAD P.O. BO% 11199 EAGAN, MINNESOTA ' $5122 PHONE 4S4-8100 BRIAN RUNNING 1765 MONTEREY LANE EAGAN MN 55122 Re: Gambling License Application fot July 4th Celebration Dear Mr. Running: In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, June 1, 1982, the application submitted by the Eagan Hockey Boosters, Inc., for a combination gambling License was con- tinued until the June 15, 1982 meeting. A request made by Anthony Lancette, requesting that the City waive the license fee and the $10,000 bond requirement, was given consideration by the City Council. The City Council did not waive the license fee with the understanding that the $25.00 fee is collected to defer administrative handling costs that are incurred by the City through the processing and enforcement of the ordinance. It is normal practice that the City Council charge the license fee to non-profit organizations. The City Council is giving consideration to the waiver of the $10,000 fidelity bond requirement. However, in order to give consideration, it will be neces- sary to submit a copy of your official action waiving the fidelity bond and naming Mr. Anthony Lancette the gambling manager who is in charge for the 4th of July Celebration. Please submit a copy of your minutes or action to my attention prior to June 10, 1982, and this information will then be included with the City Council packet. If the City Council should - choose to waive the bond requirement, there will a waiver provision in the license which is granted to your organization. If you have any questions regarding the action that was taken by the Eagan City Council, feel free to contact Mr. VanOverbeke, City Clerk/Director of Finance, or me at any time. Sincerely, r"mom Thomas L. Hedges City Administrator TLH/hnd cc: Gene VanOverbeke, City Clerk/Director of Finance Anthony Lancette, 1720 Crestridge Lane, Eagan, MN 55122 4-7 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. *(t,� /& -4111 � " �L, -3'7 9 -5 PLr E/b/rte. C 6- - c'? - 0 -) OF D. C�y -- et/ A -q Ph= 4159-3i77 Agenda Information Memo June 11, 1982 Page Fourteen SPECIAL USE PERMIT - ST. PAUL PIONEER PRESS & DISPATCH C. Special Use Permit, St. Paul Pioneer Press & Dispatch to Locate Newspaper Vending Machines on Public Right of Way -- During the summer of 1981, several newspaper vending machines appeared at different locations within the City and it was the request of the City Council that these vending machines which were placed by the St. Paul Pioneer Press be removed until a special use permit was processed through the City Council. The City Administrator reviewed procedure with the City Council and a letter dated August 12, 1981 was sent to the St. Paul Dispatch & Pioneer Press by the City Plan- ner, a copy of which is enclosed on page S-1 , outlining the pro- cedure that was approved by the City Council. Approximately three (3) weeks ago, at least twenty-five (25) vending machines were located by a distributor of the St. Paul Dispatch & Pioneer Press throughout the City. There was no special use permit applied for or processed by the City. The City Administrator directed the City Planner to prepare a letter to the St. Paul Dispatch & Pioneer Press stating that the location of these vending machines is in violation with City Council procedure requiring a special use permit and asked that the newspaper vending machines be removed prior to May 27, 1982. A copy of this letter is enclosed on page $ a for your review. A meeting was then was held upon receipt o t e letter by the Dispatch & Pioneer Press on Wednesday, May 26, at which time the City Administrator and City Planner met with three (3) representatives of the newspaper. It was the opinion of representatives of the St. Paul Dispatch & Pioneer Press that under constitutional right of the first amendment their newspaper has the right to disseminate news on public property and therefore the placement of newspaper machines on public right of way is appro- priate without a special use permit. The City staff explained that the right to disseminate news was not the issue, that the placement of vending machines on public property in certain loca- tions could create safety or nuisance problems for either traffic or aesthetic reasons. It was the decision of the City staff and representatives of the newspaper that a map would be prepared locating all newspaper vending machines in the City and reviewed again prior to the June 15, 1982 meeting. A meeting was held, with the same persons present, on June 10, 1982 and a map was re- viewed that illustrated 56 vending machines within the City, nine of which are located directly adjacent to businesses and of the remaining 47, and according to the St. Paul Pioneer Press & Dis- patch, 25 of the machines were existing and 22 are new racks scat- tered throughout the City. The representatives present were unable to identify which racks were new and which had been existing, and if existing, how long they had been placed at their present loca- tions. The St. Paul Dispatch & Pioneer Press does not feel a spe- cial use permit is required and would like an opportunity to address IS 0 6 Agenda Information Memo June 11, 1982 Page Fifteen and present their case to the City Council. The City Administrator will provide background and representatives of the St. Paul Dispatch will be present to present their request for a waiver of the special use permit process at the meeting on Tuesday. Enclosed without a page number is a map showing the location of the vending machine locations. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the request of the St. Paul Pioneer Press and Dispatch that a special use per— mit is not required to locate newspaper vending machines on public right of way throughout the City of Eagan. 50 i 4 BEA BLOMOUIST MAYOR THOMAS ELAN CITY OF EAGAN MARK PAR JAMES A. SMITH SMITH THEODORE WACHTER _ ,+3795 PILOT KNOB ROAD COUNCIL MEMBERS -..- P.O. BOX 311" EAGAN, MINNESOTA August 12, 1981 PHONE 454-8100 MR SCCTT F`PANTZEN ST PAUL DISPATCH & PIONEER PRESS 4655 NICOLS ROAD EAGAN MN 55122 Dear Mr. Frantzen: THOMAS HEDGES CITY ADMINISTRATOR EUGENE VAN OVERBEKE CITY CLERK The City is in receipt of your letter 'requesting a newspaper vending madhine located on the northeast comer of Rahn Road and County Read 30. Prior to your request, staff has received direction from the Eagan City Council on how to process this type of application. The City Council has determined that a special permit will be required for all small sales and distribution machines throughout the City. 'therefore, I have enclosed an application for a special per- mit which will have to be filled out and submitted prior to processing your re- quest. Along with the application, a site plan showing the exact location where the newspaper vending machine is proposed and a list of surrounding property pro- perty owners with their names and addresses which will enable the City to notify the surrounding people as to your request, is also requested. Once the applica- tion and submittal material has been submitted to the City, staff will then sche- dule this item on the City Council agenda. The fee for the special permit is $50.00 to process the application. If you have any questions regarding the application or the submittal materials, please feel free to contact me at the Eagan City Hall. Sincerely, Zgaajv, Dale C. Runkle City Planner DCR/jac encs. SI BEA BLOMOUIST MAYOR THOMAS CITY OF EAGAN SMITH JAMES A. SMITH JERR YWACHS THEODORE WACNTER 'b]Hf PILOT KNOB ROAD K COUNCIL MEMBERS . .. P.O. BOK 111" EAGAN, MINNESOTA SSI]¢ PHONE 454-8100 May 21, 1982 =' MR THOMAS FOSTER METRO CIRCULATION MANAGER J( ST PAUL DISPATCH & PIONEERR PRESS 55 E 4TH ST ST PAUL MN 55101 Re: Newspaper vending Machines Located in the City of Eagan Dear Mr. Foster: THOMASHEDGES CITY ADMINISTRATOR EUGENE VAN OVERSEKE CITY CLERK I am in receipt of your letter dated April 30, 1982 regarding the proposed newspaper vending machines in the City of Eagan. In August, 1981, the City sent a letter to Mr. Scott Frantzen outlining the procedure in which the St. Paul Distpatch and Pio-- neer io-neer Press must go through in order to place newspaper vending machines in the City of Eagan. Enclosed is a copy of the letter sent August 12, 1981. It is the City's understanding that the St. Paul Dispatch and Pioneer Press has been informed regarding the process and approvals needed by the City of Eagan to place newspaper vending machines in the City of Eagan. It is also the City's understand- ing that you have recently placed a number of newspaper vending machines in the City without obtaining the approvals needed by the Eagan City Council. The City has also received numerous -:complaints regarding the aesthetics and location of the machines you have recently placed in the City. Since you have not received City approval for the location of these newspaper vending machines, the City of Eagan will require that you remove the newspaper vending machines until such time you have received the ap- provals from the Eagan City Council. Since these machines are existing prior to the approval process, if the machines are not removed by May 27, 1982, the City of Eagan will remove the newspaper vending machines until such time the St. Paul Dispatch and Pioneer Press has received City Council approval of each and every location for the newspaper vending machines. The Eagan City Council greets the first and third Tuesday of each month and in order to be scheduled on a City Council agenda, you must have an application in to the City staff 10 days prior to the City Council meeting in order that staff can process the application. I have enclosed a Copy of the application form for the special per- mit for your convenience. If you have any question regarding the special permit re- quirements, please feel free to contact me at the Eagan City Hall. The City is looking for your cooperation in removing the newspaper vending machines prior to May 27, 1982. If you have any questions regarding the process and approvals needed by the City of Eagan to place newspaper vending machines in the City, please feel free to contact me for additional information. SinoRunkle, City Planner co: Thomas L. Hedges, City nn 51 Administrator THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. DCR/jach 0 • Agenda Information Memo June 11, 1982 Page Sixteen NEW BUSINESS'. WAIVER OF PLAT - KILLDEER ADDITION A. Reuben & Joyce M. Meissner for a Waiver of Plat in Order to Split Lot 1, Block 1, Killdeer Addition into Two Residential Lots -- A public hearing was held before the Advisory Planning Commission at the May 25, 1982 regular meeting to consider an application submitted by Reuben and Joyce Meissner for a Waiver of Plat in order to split Lot 1, Block 1, Killdeer Addition located in Section 12. The Advisory Planning Commission is recommending approval of the waiver of plat to the City Council. It should be noted that there was considerable discussion by the APC in regard to the original platting of the Killdeer Addition, the location of the existing home in relation to the newly created lot and right of way for the service road on T.H. 55. The APC noted that a vari- ance would have to be created for this newly created lot because it would not meet the 12,000 sq. ft. requirement for an R-1 district. For additional information on this item, refer to the Planning Assistant's report, a copy of which is enclosed on pages $4 through ,SCJ for your reference. For action that was taken by the APC,refer to a copy of the minutes enclosed on page 60 ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the waiver of plat for the Killdeer Addition as recommended for approval by the APC. S3 0 SUBJECT: APPLICANT: LOCATION: 0 CITY OF EAGAN FIAiVER OF PLAT REMEN AND JOYCE MEISSNER LOT 1, BI= 1, KILLDEER ADDITION, SECTION 12 EXISTING ZONING: R-1 (RESIDENTIAL SINGLE DISTRICT) DATE OF PUBLIC HEARING DATE OF REPORT: REPORTED BY APPLICATION SUBMITPED: plat in order to split Lot 1, lots. MAY 25, 1982 MAY 18, 1982 DAVID OSBERG, PLANNING ASSIsmw An application has been submitted for a waiver of Block 1, Killdeer Addition into two residential CCMM NM: The applicant is proposing to subdivide his exist- ing 25,492 square foot lot into two lots so as to allow for the location of a house on the new lot. The north portion of the lot would consist of 10,260 square feet. At the present time, there is a house on the south portion of the lot which would consist of 15,232 square feet should the waiver of plat be approved. Be- cause the new lot would be under the required square footage for a single-family lot, a variance would have to be granted along with the waiver of plat. If approved, the waiver of plat should be subject to the following conditions: 1. A variance would have to be granted for the new lot since it would consist of less than the required 12,000 square feet for a single family. lot. 2. Drainage and utility easements shall be required along all lot lines. 3. The newly created lot shall pay the required park dedication fee. 4. All other applicable ordinances must be followed. ENGINEEPJNG RECOMMENDATIMS: 5. The existing dwelling unit must convert its sewer and water services from its present T.H. 55 frontage road connection to the newly installed servi- ces to the east within Joyce Court. The newly created lot would then be required to connect to the existing sewer and water services from the T.H. 55 laterals. TAC/jach W, DDITION °Z�` Q c� w m .. rn z 2 a.r_ ;:haven t'iliz: a m W N= I' I W ti t h 51 Ia In O '< — o I 1 O z _ - O -- o-- _ J L ----- ° m o 0 z W 7 J . 3eing 5 feet in width, u11e.2's 4n W z O ,It.herwise indicated, and J adjoining lot lines, and 10 U Ln v:idth and adjotni.rg street ¢ W lines, as shown on the plat, a o I I *I faro o�Ed sr,; -k wortld !�� aSy93 s. c, P O t0 z 0 .� .,f, To NersTh 4or nPaS� LoT Lsr vincy co Z N Qo;, LoT wlTh SXIS7;J homE, �/ M 11 14.50 — - w ql L'� ,3�E.SE.raT WR7'E j/ E2 haek� 30 w ,Tile horvtE, "'Fr 'o rr r{ I w nT 2/s&w F -P, "ic hl G°l In V 3 Toi., i,y,(3iI NUJ. hbrN& Arid IAS✓<" c:V Cl sstmed to have a DearLn g <ei� � o — In t z ent set with plastic cap L --,w I LINE LOT 11 AUD. SUB. NO. 38, EGAN ` S 890 53'23 rr E 384.88 — — — —'� �•,�\ — — — — — — ,� I IIi � I 'S:5 I i I 31 ioy; . n SANITARY SEWER I i EASEMENT 2I i DOC. NO 378271 ° 0 s . �I r o I oclf l m_ o I _251.30 — I I .I S89°53'?.VE �� J -- I.-- 1 LINE iJS S�48 H=PER Mlie 116. 21 - r. 579°59 21 E �� 170.45 O LMONUMENTED RA LINE 14 U.S. HWY.. N0.55 o 174.50 —fl F0 I p 589049�43r�E I I 2 io 174.50 , IN \ I _ _ I1,' v_ S 89649 '4PE , L.lr ,..1 I `J I I 10 b r`' `r'�`�D x,`9 L0 147.31— 589°5323E _1, W , �� . Rtlfi 3n�b0 - � day Novlg I N�y LL 2 W G _ . St I o O *•E 00 U Z I � I I N M L30 11 14.50 — - J 30 30 N rn �I I p 589049�43r�E I I 2 io 174.50 , IN \ I _ _ I1,' v_ S 89649 '4PE , L.lr ,..1 I `J I I 10 b r`' `r'�`�D x,`9 L0 147.31— 589°5323E _1, i 0 TO: THE ADVISORY PLANNING COg4ISSION AND CITY COUNCIL, C/O DALE C. RUNKLE, CITY PLANNER FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC [QORKS / DATE: MAY 19, 1982 RE: WAIVER OF PLAT, LOT 1, BLOCK 1, KIISDEER ADDITION (Reuben Meissner) The proposed lot split of Lot 1, Block 1, was originally anticipated and contemplated through the final platting of the Joyce Addition later renamed the Killdeer Addition. While the preliminary plat provided for one large lot incorporating the existing house occupied by Rev. Meissner, at the time of final plat upon completion of the detailed utility plans and specifica- tions, Mr. Meissner inquired about the possibility of splitting Lot 1 to provide for two building sites at the time of final plat. At that time, it was felt that this lot split would not conform with the approved preliminary plat and should be dealt with at a later date. Subsequently, the final plat for the Killdeer Addition was approved with just the one lot. However, when the utilities were installed within Joyce Court to the east of the existing residence, sewer and water services were installed toward the east end of this existing residence. This existing dwelling structure pre- sently receives sanitary sewer and water service from the utilities install- ed within the T.H. 55 service drive along the north side of Lot 1. It is Rev. Meissner's intention to use the existing sewer and water services for the newly created lot and then to reconnect the existing house to the new sewer and water services installed within Joyce Court to the east. Therefore, based on this background information and the lot split during the design of the utilities, the Public would have no objection to this requested waiver of plat split. TAC/jack anticipation of this Works Deparbrent providing for a lot /CL __ 17 5+29865.2Future Surmountable_j Conc. Curb 8k GutterSTONE-RUBBLE --a- RETAINING WALL-XIlkTo E)L MH3420'R (Bock to Back)2+84 4+128625 864.61+25851.4 NOTE: CONTRACTOR TO CONSTRUCT STREET5' WEST OF PLATTED IL, 04JOYCE ADDITION __ LIP \ I GB LI 1K ROA D s Zs cr /PAade s AUDIT RASA 3TAT a sR-4 R. \ \F IL _ A I� NB aR GB rvo4 s B \ , R -I A c E ^'.Ei �_'• I ten_,. i���-�___� L I -\iii L{ HILLS i� PD 1 R - �bPM A R� R-3 P sco -4 HILL LI L WE COTT / PD I 76-1 -4 E GAR EN L TSA / IT / S. A. R. tc 63A i LI ® 0 59 0 • KILLDEER ADDITION - WAIVER OF PLAT The first public hearing convened by Chairman Chuck Hall concerned the application of Rev. Reuben Meissner and Joyce Meissner for waiver of plat in order to split Lot 1, Block 1, Killdeer Addition into two residential lots. Rev. and Mrs. Meissner were present and a review of the plat of Killdeer Addition was given by Rev. Meissner. There were questions concerning showing of hardship in splitting the lot, noting that the existing house has been on Lot 1 for quite a number of years and is in an awkward location. The primary reason for the hardship is the location of the house and it also would create better land utilization by splitting the north portion of the lot. Mr. Runkle stated this appeared to be the first case he could recall where a lot split has taken place without complying with minimum square footage. Mr. Colbert explained that the Council authorized utility services to be put in for the two lot portions without making a commitment as to whether it would approve the split. Krob moved, Mulrooney seconded the motion to recommend approval of the application subject to the following: 1. That no other variances shall be granted for any dwellings to be located on either of the two lots. 2. That the application be subject to review by the Minnesota Depart- ment of Transportation. 3. A variance would have to be granted for the new lot since it would consist of less than the required 12,000 square feet for a single family lot. 4. Drainage and utility easements shall be required along all lot lines. 5. The newly created lot shall pay the required park dedication fee. 6. All other applicable ordinances shall be followed. 7. The existing dwelling unit must convert its sewer and water services from its present T.H. 55 frontage road connection to the newly installed services to the east within Joyce Court. The newly created lot would then be required to connect to the existing sewer and water services from the T.H. 55 laterals. Those in favor were Krob, Bohne, McCrea and Mulrooney; those against were Turnham, Wold and Hall, and the motion was adoptBd. .0 0 • Agenda Information Memo June 11, 1982 Page Seventeen WAIVER OF PLAT — LOT 2, MCCARTY'S RIDGE B. David R & Patricia B. Odell for a Waiver of Plat to Split Part of Lot 2, McCarthy's Ridge, into Two Residential Lots -- A public hearing was held at the last regular meeting of the APC held on May 25 to consider an application submitted by David and Patricia Odell for a waiver of plat to split part of Lot 2, McCarthy's Ridge, into two residential lots located in Section 9. After considerable discussion by the APC, a recommendation was made to deny the waiver of plat application to the City Council. For additional information on this item, refer to the Planning Assistant's report, a copy �� of which is enclosed on pages — 1— through k b for your reference. For a copy of the action that was taken y the APC, refer to page It should be noted that a majority of the McCarthy's homeowners in Ridge were present and in opposition to the waiver of plat. The homeowners have submitted a petition, a copy of which is enclosed on page —6 % to recommended denial of the request. The neighborhood brought to the attention of the APC that there are restrictive covenants governing the lot sizes within McCarthy's Ridge and also requested that the APC recognize the covenants in the addition. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the waiver of plat for David and Patricia Odell as recommended for denial by the APC. Is 0 CITY OF EAGAN SUBJECT: WAIVER OF PLAT APPLICANT: DAVID AND PATRICIA ODELL LOCATION: PART OF NNP, OF THE NE, OF SECTION 9 3044 SIBLEY MEMORIAL HIGHWAY EXISTING ZONING: R-1 (RESIDENTIAL SINGLE DISTRIM DATE OF PUBLIC HEARING: MAY 25, 1982 DATE OF REPORT: MAY 17, 1982 REPORTED BY: DAVE OSBERG, PLANNING ASSISTANT APPLICATION SUBMITTED: An application has been submitted to allow for the subdivision of part of Lot 2, VnCarthy's Ridge into two residential lots. The applicant has requested to split his one acre parcel into two lots in order to construct another single family hone. At the present time, there is a house on the western portion of the property, and the waiver would allow a house to be constructed on the eastern portion of the property. The newly created lot would consist of 16,682 square feet. The remaining lot would consist of 26,873 scuare feet. If approved, the application should be subject to the following conditions: 1) No variances should be granted for the newly created lot. 2) Drainage and utility easements should be required along all lot lines. 3) The site plan of the newly created lot shall reflect elevations of the proposed house and elevations of the existing sewer in order that con- nections are feasible to hook up to the existing sewer and water system. 4) All other applicable ordinances must be followed. DMD/jade G2 ® usuwaAN ©® NOIN6l RENO IXC ®r® 0 • M.in OMHM 5718pe6 6875 X Ne. 65 Mivp16, Mlnn. S432 SRx.n 0".. 8906510 r...,A Lxro.I 6y.e 6S.I T.I.R PL S,X xA, Pj_, 12150 Mwr Ridge Blvd. BWn.11X, Mimes. 55337 Certificate of Survey for DAVE ODELL AsA !.) POMOF / . 26R7f b. Fr. 2) Pame/ 2 e 1662 SOL Fr. PARCEL 2 THAT PART OF LOT 2, WCMINTS RIDGE, BOX1A COMMIT, HIM. M ESOTA. LYINS SCXTNEkY OF LINE A AEASTERLY A LINE S, AS "SCRIBED BELOW: LINE A BEGIMIMG AT A POINT OR THE EASTERLY LINE OF LOT 2, A DISTANCE OF 205.19 FEET NORTHERLY BY THE SWTNEAST LOANER OF SAID LOT; THENCE WESTERLY ON A LINE PARALLEL WITH THE MST SWIIMEIIIT LIKE OF SAID LOT 2. A O:STMCE OF 279.61IEIT, TERMINATING ON ME WESTERLY LINE OF LINE 2. LINE B BEGIMING AT A POINT OKI' SCK TNERLI LINE OF LOT 2. A DISTANCE OF 85.00 FEET WESTERLY OF THE WHEAST CORNER OF MID LOT 2; THENCE NORTHERLY ON A LINE PARALLEL WITH THE EASTERLY LINE OF LID LOT 2, A DISTANCE OF 203.19 FEET, TEMIMTIM011 LINE A..-._. ' I~ ,..•.IFF....1,r..I..1....N,..A.N.v`.Y..,I,w... 1.I.1- 1. ./ .,a 1.... .I �� 1y1,1.. Y...... • OtnDJes >"iwnd i on monumsni °r' 1ij' "' 101'1 E►' �li2stPs sfvi t/Pwvtcn M nu ' 1 i "I I� /is 0.0 r IP ul0 V � Y a12AR�EL 2 N tO 130.00 215.00 S RAN a S ' RpAO � t BENfN MaKK •Top W,?, e,0 Ale car Ond hlcCvdiw A04V T=a E/Pvv/ion • d/624 i 63 PARCEL , THAT�S\1j ISOT I.VT OF LOT 2, ILT BY HYSLIKE NIMN- NIDCE, WESTER BELOW: Li OF llNE A AND WESTERLY YICKAFTI.LI ASODES DESCRIBED OR LINE B, AS OESORIBEO BLLOW: LINE A BE61MIN AT A POINT ON THE EASTERLY LINE BY T FEET NORTHERLY OF INS SWTXEAASTECOMMERSOF9MID LOT; THENCE WESTERLY N A LIME PARALLEL WITH THE MOST S(K1iNERLT LIME OF SAID LOT Z. A DISTANCE BY 2A.51FEC7, TEMIMTIM ON THE WESTERLY LIME OF LOT 2. LINE B BEGINNING AT A POINT ON THE SORfNERLY LINE BY ' LOT 2, A DISTANCE OF 85.00 FEET WESTERLY OF JI`CALf le-YtJI THE 9WTHEAST COMER OF SAID LOT 2: THENCE NORTHERLY ON A LINE PARALLEL WITH ME EASTERLY LINE OF SAID LOT 2. A DISTANCE OF 205.19 FEET. IEMIMTIM W LINE A. AsA !.) POMOF / . 26R7f b. Fr. 2) Pame/ 2 e 1662 SOL Fr. PARCEL 2 THAT PART OF LOT 2, WCMINTS RIDGE, BOX1A COMMIT, HIM. M ESOTA. LYINS SCXTNEkY OF LINE A AEASTERLY A LINE S, AS "SCRIBED BELOW: LINE A BEGIMIMG AT A POINT OR THE EASTERLY LINE OF LOT 2, A DISTANCE OF 205.19 FEET NORTHERLY BY THE SWTNEAST LOANER OF SAID LOT; THENCE WESTERLY ON A LINE PARALLEL WITH THE MST SWIIMEIIIT LIKE OF SAID LOT 2. A O:STMCE OF 279.61IEIT, TERMINATING ON ME WESTERLY LINE OF LINE 2. LINE B BEGIMING AT A POINT OKI' SCK TNERLI LINE OF LOT 2. A DISTANCE OF 85.00 FEET WESTERLY OF THE WHEAST CORNER OF MID LOT 2; THENCE NORTHERLY ON A LINE PARALLEL WITH THE EASTERLY LINE OF LID LOT 2, A DISTANCE OF 203.19 FEET, TEMIMTIM011 LINE A..-._. ' I~ ,..•.IFF....1,r..I..1....N,..A.N.v`.Y..,I,w... 1.I.1- 1. ./ .,a 1.... .I �� 1y1,1.. Y...... • OtnDJes >"iwnd i on monumsni °r' 1ij' "' 101'1 E►' �li2stPs sfvi t/Pwvtcn M nu ' 1 i "I I� /is 0.0 r IP ul0 V � Y a12AR�EL 2 N tO 130.00 215.00 S RAN a S ' RpAO � t BENfN MaKK •Top W,?, e,0 Ale car Ond hlcCvdiw A04V T=a E/Pvv/ion • d/624 i 63 I I FPI,k L I Iw LI EADO JA 1st LI/ 7-1 rA R-4 L I A R-4 =Ulm 's 2139TOR an moo moo= PF—o' PF/ cb/0 4b /RR Dr HE9;IV ADD, P PI F is 1 0 KS 7 -3 P D DG. 81 -It R-4 A The Advisory Planning Commission City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Gentlemen: 0 RECEIVED N i AY 1 9 1982 3070 Sibley Memorial Highway St. Paul, Minnesota 55121 May 17, 1982 In reply to your announcement dated May 6, 1982, and received on May 15, 1982, we wish to advise that the owners listed below are definitely against the proposal to split that portion of Lot 2, Section 9, T -27N, R -23W into two residential lots. Robert B and Marian H. Doheny Owners of Lots 4 and 5, McCarthy Ridge Addition 3070 Sibley Memorial Highway Eagan, Minnesota 55121 In the event that the proposal is approved, we would like the Eagan legal department to advise the writer concerning the next recourse available in order to protect our property against this type of action. Very truly yours, R. B. Doheny &S" 0 0 DAVID AND PATRICIA ODELL - WAIVER OF PLAT The hearing regarding the application of David and Patricia Odell for waiver of plat at 3044 Sibley Memorial Highway to split Lot 2, McCarthy Ridge Addition into two residential lots was convened by the chairman. Mr. and Mrs. Odell were present and the applicant made a presentation concerning the intent to split the lot in order to be able to sell the two portions separ- ately. There did not appear to be a hardship. A petition was submitted signed by all of the remaining property owners in McCarthy Ridge Addition, objecting to the split. A number of objecting property owners in the subdivi- sion also were present and stated that restrictive covenants exist against all of the lots and there appeared to be a dispute as to whether the 30 year expiration date terminated the effectiveness of the restrictions which pro- vided for one acre minimum size lot. There was also a claim that the other lots would be damaged in the event of the approval of the split. Terry Votel, the owner of Lot 6 appeared in opposition. Objections included the fact that landscaping to fit into the area has taken place. It was noted that the ordinance requires platting in the ordinary course in order to subdivide lots, and that the people relied on the acre minimum lot size. The Odells purchased the property in 1981 and there appeared to be -no hardship shown. After considerable discussion, McCrea moved, Bohne seconded the motion to recommend denial of the application for the reasons shown above, indicating there is no hardship. All voted in favor. M ..J PETITION IN OPPOSITION TO APPLICATION OF DAVID AND ­PATRIL;1A 0 DELL rVK WAIVER OF PLAT The undersigned, being the owners of all lots in MCCARIM RIDGE (except that of applicant O'Dells) hereby respectfully request the Advisory Planning Commission of the City of Eagan to deny the application of O'Dells for waiver of plat. Ordinances of the City of Eagan require the platting of said property. MCCARTHY RIDGE presently consists of ten (10) lots all of which are one (1) acre or more in size. Nine (9) of the lots have single family dwellings located thereon. A restrictive covenant requires that all lot sizes be at least one (1) acre. As a result, all homes are well located and have spacious yards giving the division a well planned homogenious character. The proposed subdivision of the O'Dell property for further residential development would destroy this omo- .. genious character of MCCARTHY RIDGE and would also be in direct h 'Je4 :iV.w v\ W..�.cia.•+ `�i14Tit?4^s:I violation of the presently existing restrictive covenant. Petitioners therefore respectfully request that all requirements regarding platti.ng be strictly complied with to assure the right of the petitioners to be further heard regarding the merit's of this matter and to assure that irreparable damage will.n [occur to MCCART�tY RIDGE. j lj^^tet-, /� 711Akra : (4) 0 Agenda Information Memo June 11, 1982 Page Eighteen PYLON SIGN - FEDERAL LAND CO. C. Federal Land Company for a Pylon Sign, Located on Outlot B., Bicentennial 7th Addition, or Lot 2, Block 2, Bicentennial 8th Addition -- A public hearing was held to consider an application for a pylon sign submitted by Federal Land Company to be located on Outlot B, Bicentennial 7th Addition, or Lot 2, Block 2, Bicen- tennial 8th Addition. The APC is recommending approval of the pylon sign subject to three conditions outlined in the attached minutes to the City Council. For additional information on this item, refer to the Planning Assistant's report, a copy of which is enclosed on pages 62 through 12— For additional informa- tion regarding the action that was t Ten by the APC, refer to a copy of those minutes found on page -73 . ACTION TO BE CONSIDERED ON THE ITEM: To approve mendation of the Advisory Planning Commission sign for Outlot B, Bicentennial 7th Addition, Bicentennial 8th Addition. or deny the recom- to approve a pylon or Lot 2, Block 2, 0 SUBJECT: Cohn APPLICANT LOCATION EXISTING ZONING Iq CITY OF EAGAN USE PERMIT - PYLON SIM lynits aw wwur_u PART OF NF4 OF THE NEh OF SECTION 16 BICENTENNIAL 7TH ADDITICN PD (PLANNED DEVEUX M U) DATE OF PUBLIC HEARING: MAY 25, 1982 DATE OF REPORT: MAY 17, 1982 REPORTED BY: DAVE CISBERG, pLANNING ASSISTANT APPLICATION SUBMITTED: An application has been submitted for a conditional use pennit to allow a pylon sign located on Outlot B of the Bicentennial 7th Addition. camMENTS Section 16.06, Subdivision"2 of the Sign Ordinance regulates the use of pylon signs and Subdivision 4 regulates pylon signs adjacent to freeways. Pylon signs may not be located within 300 feet of another pylon sign measured on the same side -of the street. No pylon sign may project :rare than 27 feet above the lot or roadway level. The maximum area per side of a pylon sign is 125 square feet. 13 9 117 The proposed sign has dimensions of at' xJPtotal signage of -M square feet per side. The sign will be supported 27' tall meaning the total sign will have a height of 27'. The proposed sign will be adjacent to the I -35E freeway. If approved, the pylon sign shall be subject to the following conditions: 1) The pylon sign may not be located within 300' of any other pylon sign measured on the same side of the street. 2) The pylon sign may not project more than 27' above ground level. 3) The pylon sign may not exceed 125 square feet of signage per side. 4) The pylon sign shall not be located nearer than 10' fran any property or divid- ing line. 5) The sign shall be in conformance with all other applicable ordinances. DMO/jack II GR RcyiStd Siq,O fa!/�9chEd -1� `moo RE i 0 w __ YANKEE DOODLE ROAD _ Dote non. J .nu. tl — soon. F�TITI - I -QE 9 olm- T In?) 091 -f ;v )- i I Ler— YANKEE SQUARE 13 P.......... •r.� n FEDERAL LAND COMPANY wane r. 0 _- 117 ' ---------- • _ _PA 0 FEDERAL LAND COMPANY - PYLON SIGN PERMIT The hearing regarding the application of Federal Land Company for con- ditional use permit for pylon sign on Outlot B, Bicentennial 7th Addition was next convened. Tim Murnane appeared for the applicant as did other represen- tatives of Federal Land Company. He stated the proposed sign would comply with the ordinance. There was considerable discussion concerning whether other pylon signs would be requested along the Freeway frontage in the immedi- ate area along Pilot Knob Road and the possible proliferation of pylon signs. It was noted that the owner of Voglepohl Restaurant may also request a sign. Mr. Murnane stated that Edina Realty has entered into an Agreement with Federal Land Company and the only condition to completion of the agreement is the approval of a pylon sign at the location proposed. There was discussion concerning the possibility of limiting the approval for one year and if the sign is not constructed within that period of time, the permit would then lapse. Hall moved, Turnham seconded the motion to recommend approval of the application with the understanding that Edina Realty Company will be the sole user of the sign, subject to the following conditions: I. The pylon sign may not be located within 300 feet of any other pylon sign measured on the same side of the street. 2. The pylon sign may not project more than 27 feet above ground level. 3. The pylon sign may not exceed 125 square feet of signage per side. 4. The pylon sign shall not be located nearer than 10 feet from any property dividing line. 5. The sign shall be in conformance with all other applicable ordinances. 6. The sign shall be installed within one year of grant of permit. 7. Sign shall advertise use of adjacent building and within 90 days after construction shall identify with use of that building only. All voted in favor except Krob who stated he felt it was premature and inappropriate for the sign at this time. �3 Agenda Information Memo June 11, 1982 Page Nineteen PRELIMINARY PLAT -'!-ST. FRANCIS WOOD 3RD ADDITION D. Gary Quam & Robert Beard for Preliminary Plat, St. Francis Wood 3rd Addition, Consisting of Approximately 5.68 Acres for Town- house Development -- A public hearing was held by the APC to con- sider an application for a preliminary plat submitted by Gary Quam and Robert Beard entitled St. Francis Wood 3rd Addition consisting of approximately 5.68 acres for townhouse development located in Outlots B and C, St. Francis Wood. The APC is recommending approval of the preliminary plat of St. Francis Wood 3rd Addition to the City Council. For additional information on this item, refer to a copy of the Planning Assistant's report, a copy of which is found on pages 7.< through $6 . For action that was taken by the APC, refer to a copy of those minutes, found on pages5 through 549 . There were a number of concerns expressed at the APC meeting regarding access to the townhouse units to the southwest portion of the plat because access would be attained by a private road. It was also noted that the private had been deducted in the density calculation. The development proposal does exceed the lot coverage by 1% and the reason for the additional lot coverage was that the developer is proposing a double car garage for each townhouse unit instead of a single car garage that is required by ordinance. The variance on lot coverage to 21% was also approved. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the recom- mendation of the APC to approve the preliminary plat and variance on lot coverage to 21% as recommended by the APC. 71- CITY OF EAGAN SUBJECT: PRELIMINARY PLAT - ST. FRANCIS VQOOD 3RD ADDITION LOCATION: PART OF THE NE; OF SFS OF SECTION 15 EXISTING ZONING: R-3 (RESIDENTIAL TC7AZMCUSE) DATE OF PUBLIC HEARING: MAY 25, 1982 DATE OF REPORT: MAY 19, 1982 REPORTED BY: DAVID OSBERG, PLANNING ASSISTANT APPLICATION SUBMITTED: The application submitted is for preliminary plat, St. Francis Wood 3rd Addition which consists of approximately 5.68 acres and contains 35 dwelling units. ZONING AND LAND USE Presently the parcel is zoned R-3 (Residential Townhouse District). The land use guide designates the 5.68 acre parcel as an R-2 land use (Mixed Residential)single family to townhouse density. However, the townhouse development is within the allowable density of an R-3 zoning. The applicant is proposing to develop the parcel with 35 townhouse units. The en- tire parcel was platted as two outlots with the original St. Francis Wood develop- ment. Outlot B to the northeast of Widgeon Way consists of a net area of 108,368 square feet. Outlot C to the southwest of Widgeon Way consists of a net area of 132,385 square feet. The allowable number of units in Outlot B is 17.6 and the development would consist of 16 units. The allowable number of units in Outlot C is 22.1 and the development would consist of 19 units. The lot coverage of the townhouse buildings is 21% meaning the project is over the 20% lot coverage require- ment. The developer is providing 2 garage spaces per unit which'has put the lot coverage to 21%. If the developer only allows 1 garage space per unit, they would be under the 20% lot coverage requirement. In reviewing the site plan, it appears that all setback requirements are being met. The access to the development will be from Widgeon Way. There will also be a 24' private road running through the southwest portion of the development. There will be two covered parking spaces for each dwelling unit. The development will include a tennis court and picnic area which will include a gazebo -type structure. The Advisory Parks and Recreation Committee will be dis- cussing the park dedication requirement. If approved, the preliminary plat should be subject to the following conditions: 7S 0 0 CITY OF EAGAN PREMMTNARY PLAT - Sr. FRANCIS WOOD 3RD ADDITION MAY 25, 1982 PAGE TWO 1. The preliminary plat shall be subject to all easements as required by City staff. 2. A detailed grading, drainage and erosion control plan shall be approved by City staff. 3. A detailed landscape plan shall be approved by City staff and an adequate landscape bond shall be submitted with the final plat and not released until one year after the landscaping has been completed. 4. The developer shall provide the City with a copy of the homeowner's associa- tion bylaws for City review. 5. A development agreement shall be approved prior to the final plat of St. Francis Wood 3rd Addition. DMO/jack. ENGINEERING RFCOMNIENDATIONS 6. A temporary turnaround shall be provided at the south end of Widgeon Way. 7. In addition to the proposed internal trailway system, a bituminous trail - way shall be provided from Widgeon Way to the southeast corner of this property in accordance with the recommendations of the Advisory Park and Recreation Committee. 8. Drainage and utility easements as required by staff shall be dedicated with the final plat. 9. A ponding easement incorporating the 892.0 elevation shall be dedicated for the pond adjacent to the north and east property lines of this sub- division. 10. The internal private driveways shall be a minim n 24' wide with concrete curbing witha secondary outlet connection to Widgeon Way. 11. This development shall fulfill its financial responsibilities for trunk area sanitary sewer and trunk area stoup sewer at the time of final plat if not incorporated in an approved City project. TAC/jack 76 0 0 'lo: THE ADVISORY PLANNING COMMISSION AND CITY COUNCIL, C/O DALE C. RUNFIE, CITY PLANNER FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: MY 20, 1982 RE: PRELIMINARY PLAT - ST. FRANCIS WOOD 310 ADDITION (QUAM/BEARD) The Public Abrks Department has the following camments for consideration of the above -referenced development: UPILITIES Sanitary sewer and water main of sufficient size and capacity to handle this pro-- posed ro-posed development are available through extension of existing utilities from the St. Francis Flood 2nd Addition along Widgeon Way. Access to this proposed subdivision would be provided by way of the recently carr pleted Widgeon Way which has been constructed through the St. Francis Wood 2nd Addition up to the west line of the proposed 3rd Addition. Widgeon Way would then be extended through the already dedicated public right-of-way to the south property line for future extension and continuation through the adjacent McCarthy property to Wescott Road. The alignment for this street extension has been an- ticipated since the initial platting of the St. Francis Wood 1st Addition in 1978. However, in order to maintain flexibility for future road alignments and connec- tions, this plat is providing a 30' half right-of-way along the south property line to the east towards Lexington Avenue should this connection be required prior to the development of the McCarthy property subsequent to the development of the adjacent R-4 property (Outlot A, 1st Addition)- adjacent to the east line of this proposed subdivision. A temporary "hammerhead" turnaround should be provided for maintenance and emergency vehicles at the southerly end of Widgeon Way. The major direction of surface drainage from this subdivision is to the south and west into Hurley Lake (JP -11). This would be provided by way of an internal storm sewer which would connect into the gravity storm -sewer system installed in the St. Francis Wood 2nd Addition. The City is presently in a condemnation process acquiring the necessary ponding easements for Hurley lake to accon odate drainage from this and previous subdivisions in the southeast quarter of Section 15. Be- cause of the steep topography, extensive erosion control measures will be requir- ed during the development of this subdivision in the southwest corner. SIDEWALKS/TRAILWAYS While no sidewalk has been required or installed along Widgeon Way through the previous subdivisions, it is anticipated that a trailway would be beneficial in the southeast corner of this proposed plat through the 30' half right-of-way to provide access to the anticipated future elementary school site as designated on the City's Comprehensive Land Use Guide Plan. -7-7 9 0 PRELIMINARY PLAT - ST. FRANCIS WOOD 3RD ADDITION a� ��asa1 .a.a. r• The developer intends to install a series of internal walkways providing access to recreational picnic areas and the gazebo/overlook structure. EASEMENTS AND RIGHTS-OF-WAY A 60' right-of-way for Widgeon Way has previously been dedicated with the St. Francis Wood 1st Addition. A 10' drainage and utility easement would be requir- ed adjacent to this public right-of-way. As discussed previously, a 30' half right-of-way should be dedicated from Widgeon Way to the east property line along the southern boundary for a potential future street extension and/or trailway construction towards Lexington Avenue. A ponding easement should be dedicated to incorporate the 892.0 elevation for the pond adjacent to the north and east property lines of this subdivision (Outlot B, 1st Addition). All other necessary drainage and utility ate the internal lateral distribution of vice to this proposed development. SITE PLAN LAYOUT easements will be required to incorpor- all utilities necessary to provide ser - As discussed previously, the alignment of Widgeon Way has been previously deter- mined through the platting of the 1st Addition. The configuration of the phase located south and west of Widgeon Way combined with the extreme topography and the limited elevation of the sanitary sewer available to service to this develop- ment places some creative restrictions on the layout of this property for devel- opment. Subsequently, the developer is proposing to construct a private 24' drive- way with concrete curb and gutter to service the 10 internal units located in the southwest corner. The staff has recommended that a secondary emergency vehicle "relief valve"exit providing for a secondary connection to Widgeon Way be con- structed. This will eliminate the problems associated with a dead end private road similar to those in the Ridgecliffe Addition. In response to staff's reccmr mendations, the developer has provided additional parking stalls to eliminate the potential of parking along this 24' private drive. It is felt that this proposed site plan layout provides good internal traffic circulation for both the proposed units and potential emergency vehicles. This has been reviewed with the Police Chief and the Fire Marshall with their concurrence. ASSESSMENTS All assessments associated with the installation of lateral utilities to service this subdivision would be the responsibility of this development. While this pro- posed subdivision has been assessed for its trunk area water main, it has not ful- filled its financial responsibilities for trunk sanitary sewer or trunk storm sewer. Based on 1982 rates, the trunk area assessment liability for this develop- ment for sanitary sewer would be $4,985 and for trunk area storm sewer would be $10,912. M 0 0 PRELDiINARY.O .. ENGINEERING R1 mAy 25, 1982 n. 44 a I will be available to discuss in further detail any aspect of this report with the Planning C Tnission on May 25, 1982. Respectfully subndtted, d omas A. Colbert, P.E. Director of Public Works TAC/jack �9 LGN TEP.,? --f-b r's SUN OP45T CN�NO 3 E;LAL C'LUBI' ///1 Al LAKE "-N M.. PARK 6 7_7 /\y ACRES —!I- OU Tit /41 Ail 77 893 .DP.16 N!,�, — -REF I qLA / .6P 11, 1 EAGANDA P! f D.h. 6' E110ElR' T859.3 A 18117ZV; I J OOL ze -i T I N., "no cP.9 '2 69 FMTO 7P43 1 "o % 77 300.0 82-7.0. DP -19 SERV 3 U S' P0 cp�s A 804.0 : I I I I I I I I �715 01 asoo 70.0 N2;.4 7 oo N U. c v - D I i13 1 8573 82.0 OP -11 P-5 .1.1 / 8 855 717" 6 0 �C-1 -7 tz 8400 L& 1 6 FOX to do 11-4 5 0 .0 A 1.6 al -29 �j 87Roo HID 0. R CP-7 765.0 T69.0 sup Ey %414 j Df;J0 C�,00- P+2 -4*4,H 7 H 8 tHEIGHTS a F2Q0 S1 /040t�... IT N 0?5,0 D SI - .vpv VVIK" I I DP - Wall 022.2f 2ND Asa % Hic %. 4, cp-V DP -7 -18 9710, DP soao�' 870.0 877.0 3 A A % NZ jp- �Wv:_R& ��1�0 Up I jp,iif 80610 866,0 Z7 C? A-Ibll TEC�_ 795.0 , �79&3� Ap 7 -3 88PBO Jur 3 P-4 4 ac)oo 7 JP -42 8871 -Ell XIL CITY jp ;V�C- AP -9,1- HA P 39 0380 a Lev 15CENTERI"00'x, a P-1 SP 26. 839. .844 KW is 791' SmIN - ! JP -44 rp —7 3 11 A_� a .C)ML - SLACKHAWK P- 4 23�f I ok 0&0 PARK , 1 1 , - .; - I , j 1. , ON% 02, 0,j . . . . . . . . . . . 79 17.94 sxkvptl 66.0�T 8080 esi.0 IB -Y; --j 1JPm-36— BP 18706 I -3 � 0 OP -27 B -C,- 862 # Posoo r JP -37 JP -48 A�1* 87; 6743= BP -25 BP LIP: 0 P-4 It 0 qjao "aa. c 8800 C2 856 InB-h OP- 24 0 971,00; "LP - 0 -dj .I7' P -7- 8858 F6 9A' 2a *821 FN 6 t�7 sp PVI. I -!r- " -I TRICK ip.a JP -29 w92o53 o LP -43 0508 dij 0 7 L 1A. ARCHITECT; Seneca 561!non 0 0 ` L T' SITE CONCEPT ST FRANCIS WOO D S' CONCEPT I AND AND a A -- 3RD LANOSCAPE NOSC APE PLAN ADDITION PLAN 4 floac PIE ENGINECRImr. ...... ...... ........ Z. - - COfAPnNY, INC. li I' J ru r•w I 2 I10FRGRE .. ne�:iii :,i"iiia 9r.rvan ENGINEERING'„ COMPANY, INC. 4 7 OUTLOT B 6 ST. FRANCIS WOOD" 3RD ADDITION • PROPERTY ofSCRIPToom S T�L,nY.. SCMEU.'.E ... ....... .. . i.L'i J. -r rt 2 �= PRELIMINARY PLAT - 4. NGINEERING COMPRNY, INC. eu.v,......... uur w _ ";:u:�' •1,',1'11 �'[' '1'. `V,,,;` % LEGEND" • �.:.� :• r./ \��---IrmNus[v ntvn°n 1esY ST. FRANCIS WOOD �L PRELIMINARY STORM SEWER AND 3RD ADDITION DRAINAGE PLAN 0 ©m 4 \; •1 lR1eI,10 tII.Al \ .LIP ,I Jam•.%, -- -`� _ _= _.—__' - c ;;— - , I ST. FRANCIS WOOD �L PRELIMINARY STORM SEWER AND 3RD ADDITION DRAINAGE PLAN 0 ©m 4 4 Nut f•+O f l \ n ST. FRANCIS WOOD 3RD ADDITION LEGEND 0 nnra M unto' ¢.0 0.3f.. fWI1.M N.I. I--.---..—.— nlnwo .rta..w ;� PRELIMINARY SANITARY SEWER AND 4 "- WATERMAIN PLAN +4 n ^y;l- o,: y. i 5'. yy UE [o. iii...I . . - w r u. . rvunon ? NEEDING �^;, - •-• ••� '.'. >MPDNY, INC. ----- - ..� ST. FRANCIS WOOD 3RD ADDITION LEGEND 0 nnra M unto' ¢.0 0.3f.. fWI1.M N.I. I--.---..—.— nlnwo .rta..w ;� PRELIMINARY SANITARY SEWER AND 4 "- WATERMAIN PLAN +4 GB RIBInd. - � •,�.yra, 1 �.�, i • i$5. ;:...' .... i•i-:. Ind• COMMERCIAL F?f_-. rs w�•: . �; /,,:-•.,••-' ! i • : • ' c,: - PLANNED DEVELOPMENT RI Ind ir: Ind ff C -- - _ "!�'s_R'Sl it ��.III•� _- _:..ai::...w..�_._.;;•, .-:C,..,. ..., RII' Ind.- .. I R'RII wwln :a ne i�.: GB. 6 ;' , fr R.N -�— a -,r..1 n FQ•1 -n'- /......:�. Ind .:_�.". ...,-.'. IV P _. RillS� °y_�' �,./r _ © G' r �Ind rm Ind .. _ _ - ..� ._ R -III -. :�\•'\�.rr^ R -II P R-IIRa NB iy �g� R•RI R-19 R -III Lg Y id CSCE R 1 - R.L R-1 _ W �.�, I r t t'� w c 1✓I —r- RII RIII .+ R-1 -- RII'» r FII.. o ia P Ind c RII`.. R-11 r d' R -I RIV.: �u. R -III. e.-ee '._ ,,..,�, "e � /•� Y I''� II s B�iE�.`T Lair \ .. .;n•:.. is•.•. .. I - ---" R -I PA RU R-11 %IR- 11 R-Ilr'--'- RI .`. ,.HS P RSI R_II'©-%�.-,.S' Iu �,r` i i R-'11 II _ R_ J LB ' 7'-� v, RB R -III -R-111 R -IR' R-1111 { �?. _ R -III -CSC/GB/LB . ,R E.i_ • R R r a-. (' Giy`3 ::1 (+��� w.,•RI +'1 fl / P � .•p� �. V�, ^E ! IIS+ ',. � p - RII: •u ii 'I 2 «•'..., ;N G.1c: +s;T - tit •� tR-II R -II P vty.. ` R -II n,t•. LB cam%- I P • R -I ' U r' R-1; P .t.ov:h" �.o P .: GbL L,. couwr. L- R -II QP': •- RII R-1 R:II J � I„h R -II kb:” P; I� � � R -II R -M � , is •\ �� prfr. 4LPL:EDY I �� �ROSEMOUNV, ST. FRANCIS WOOD 3RD ADDITION - PRELIIQNARY PLAT The hearing regarding the application of Gary Quam and Robert Beard for approval of the preliminary plat`of St. Francis Wood 3rd Addition consisting of 5.68 acres and containing a proposed 35 dwelling units was then convened by Chairman Chuck Hall. Mr. Beard and Mr. Quam were present as was Ralph Wagner, Engineer for the applicant. The 35 townhouse units are proposed to be con- structed on Outlots B and C of the underlying St. Francis Woods. Mr. Wagner noted the steep elevation changes in the southwest area to be intended for recreation purposes. The private street, 24 feet in width, will proceed through Outlot B. This first stage will consist of a portion of Outlot B and it is expected construction will take place in three stages with the final phase to be completed by 1986. The price range will be $115,000.00 to $140,000.00 per unit for the one to three bedroom units. Mr. Richard Keefer, the property owner, was present and requested that the St. Francis Wood name not be used but it was suggestd that the marketing of the project be under another name. There were no objections to the application. There will be two covered garage units per unit, including one outdoor garage space. Member McCrea indicated there appeared to be very little play area. The private street is acceptable with the staff provided it is 24 foot minimum width and it was noted the private looped street has been deducted to determine density. Twenty-one percent lot coverage is being proposed, which would require a variance. McCrea moved, Bohne seconded the motion to recommend approval of the application and further, to approve the variance to provide for 21% lot coverage, subject to the following conditions: 1. The preliminary plat shall be subject to all easements as required by City staff. 2. A detailed grading, drainage and erosion control plan shall be approved by City staff. 3. A detailed landscape plan shall be approved by City staff and an adequate landscape bond shall be submitted with the final plat and not released until one year after the landscaping has been completed. E MN U. The developer shall provide the City with a copy of the homeowner's association declarations, articles and by -Laws for City review. 5. A development agreement shall be approved prior to approval of the final plat of St. Francis Wood 3rd Addition. 6. A temporary turnaround shall be provided at the south end of Widgeon Way. 7. In addition to the proposed internal trailway system, a bituminous trailway shall be provided from Widgeon Way to the southeast corner of this property in accordance with the recommendations of the Advisory Park and Recreation Committee. 8. Drainage and utility easements as required by City regulations and staff shall be dedicated with the final plat. 9. A ponding easement incorporating the 892.0 elevation shall be dedi- cated for the pond adjacent to the north and east property lines of this subdivision. 10. The internal private driveways shall have a minimum 24 foot wide with concrete curbing with a secondary outlet connection to Widgeon Way. 11. This development shall fulfill its financial responsibilities for trunk area sanitary sewer and trunk area storm sewer at the time of final plat if not incorporated into an approved City project. All voted in favor. Agenda Information Memo June 11, 1982 Page Twenty PRELIMINARY PLAT - CINNAMON RIDGE 4TH ADDITION E. Zachman Homes, Inc., for a Preliminary Plat, Cinnamon Ridge 4th Addition, Located in Part of OUtlots A & B, Cinnamon Ridge Addition in Section 30 -- A public hearing was held by the APC at the May 25, 1982 meeting to consider a preliminary plat applica- tion submitted by Zachman Homes, Inc., for Cinnamon Ridge 4th Addi- tion. Action was taken by the APC to recommend approval of the preliminary plat for Cinnamon Ridge 4th Addition with no recommenda- tion in regard to connecting Metcalf Drive to the Cinnamon Ridge Addition. For additional information on this item, refer to the City Planner's report, a copy of which is enclosed on pages through 10L . For action that was taken by the APC, refer to a copy of --t-Fe—minutes enclosed on pages /0'3 through The discussion at the APC meeting was not centered on t e evelopment proposal itself but in regard to the Metcalf con- nection. In regard to this connection as several of the Councilmembers may recall, during the preliminary plat approval that occurred on June 2, 1981, one of the conditions that was placed on this approval over the objections of the residents of the River Hills Ninth Addition was the requirement to construct the internal road connection with Metcalf Drive in River Hills 9th Addition as a part of the third phase of this overall plat's development. The fourth addition consists of that third phase. Subsequently, the staff has recommended that the Metcalf Drive connection be included as a requirement of this particular addition. The Council may recall there was considerable discussion about potential alterna- tives to this connection road due to the residents' fear of the new addition travelling through their neighborhood. After detailed review of traffic distribution calculations that were performed, there was verification of the fact that the only logical traffic to use this connection road would be the residents of the River Hills 9th Addition taking access to the Cedar Avenue Freeway via Cliff Road. The Council determined at that time that if the problem did exist of northbound traffic going through River Hills 9th Addi- tion the City would exercise its option of designating this street to be a one way in the southerly direction only. However, it was decided to wait until an actual problem existed before this one way designation took place. In addition, the Council designated that this road construction should be located in a reduced right of way to a 24'-28' minimum width roadway. This road connection 0 0 Agenda Information Memo June 11, 1982 Page Twenty -One has been reviewed by the Fire Marshal, Fire Chief, Police Chief and Public Works Director, with all departments emphasizing that this physical road connection is necessary to maintain adequate fire, police, emergency vehicle and maintenance access to the River Hills Ninth subdivision. Copies of the Police Chief's and Fire Chief's recommendations are enclosed on pages/ S' through lNo for additional information. These facts areeing brought to the Council's attention due to the anticipated organized objection that may be raised by residents of the River Hills Ninth subdivision during this preliminary plat consideration. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to approve the pre- liminary plat of Cinnamon Ridge 4th Addition and, in addition to this action, to approve or deny the physical connection of Metcalf Drive as a condition of preliminary plat approval for the Cinnamon Ridge 4th Addition in addition to the other recommendations placed on the preliminary plat approval by the APC. 0 CITY OF EAGAN 0 SUBJECT: PRELIMINARY PLAT - CINNAM N RIDGE 4TH ADDITION APPLICANT: ZACHMAN HOMES - STEVE RYAN LOCATION: OUTLCTS A AND B, CINNAMON RIDGE 1ST ADDITION EXISTING ZONING: PD (PLANNED DEVELOPMENT DISTRICT) DATE OF PUBLIC HEARING: MAY 25, 1982 DATE OF REPORT: MAY 20, 1982 REPORTED BY: DALE C. RUN=, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted for a preliminary plat, Cinnamon Ridge 4th Addition, consisting of approximately 7.23 acres and contain- ing 72 condaninium units. Outlot A will also be divided into two lots and road right-of-way for the extension of Slater's Road. The only reason this portion is being platted is in order to dedicate the right-of-way for the second access onto Cliff Road. ZCNING AND LAND USE Presently the zoning of the parcel is PD (planned Development District) and has been given an overall density of 600 dwelling units for the Cinnamon Ridge Plan- ned Development. The developer has reduced the density in the Planned Develop- ment in the 3rd Addition for a total of 579 dwelling units. CQ'XMENTS The Cinnamon Ridge 4th Addition will consist of approximately 7.23 acres and will contain 9 eight -unit condominium buildings for a total of 72 dwelling units. The lot coverage deducting road right-of-way for Metcalf Drive is 17.4% which is under the 20% requirement. Outlot A on the southside of the development will be subdivided into two lots and road right-of-way for Slater's Road connection. .According to the planned develop- ment agreement in the 3rd phase of development, the developer will install Met- calf Drive and extend Slater's Road to provide a second access onto Cliff Road. As you recall, the Metcalf connection was the most controversial issue in the en- tire Cinnamon Ridge Planned Development. The Council has indicated that Metcalf Drive will be connected and it will be with the third phase of the development which is this phase. Due to the timing of this application, by the time the pro- cessing of the preliminary plat is completed and the applicant has submitted the detailed plans for Metcalf Drive and Slater's Road, construction would either be- gin very late in 1982 or the spring of 1983, depending on the timing and the wea- ther when the Metcalf Drive will be connected either yet this year or the first part of 1983. M 0 0 CITY OF EAGAN PRELE4USLARl' PLAT - CINNXACN RIDGE 4TH ADDITION MAY 25, 1982 PAGE TWO If approved, the preliminary plat shall be subject to the following conditions: 1. A detailed grading, drainage and erosion control plan shall be approved by the City staff prior to any construction on the proposed site. 2. A development agreement shall be prepared and approved by the City of Eagan prior to construction of this phase. 3. A detailed landscape plan shall be approved and a landscape bond shall be submitted and not released until one year after the landscaping has been ccnpleted. 4. The developer shall provide one garage space and 1 parking space per dwell- ing unit. 5. The preliminary plat shall be subject to the park dedication for this phase. 6. All applicable ordinances in the City shall be oomplied with. DCR/jach ENGINEERING RECCbVENIDATIONS 7. A Slater's Road connection to Cliff Road and the Metcalf Drive connection to the River Hills 9th Addition shall be required .as a part of this 4th Addi- tion. 8. The internal private drive providing access to the individual carriage home structures shall be a minimum 24' wide with concrete curbing. TAC/jack 91 TO: THE ADVISORY PLANNING CaV IISSION AND CITY COUNCIL, C/O DALE C. RUNKLE, CITY PLANNER FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: MAY 20, 1982 RE: PRELIMINARY PLAT - CINNAMON RIDGE 4TH ADDITION (ZACHMAN HOMES INC) The Public Works Department has the following eenments for consideration of the above -referenced proposed development: UTILITIES Sanitary sewer and water main of sufficient size and capacity to handle this pro- posed development will be available through extensions of these utilities from the Cinnamon Ridge 1st and 3rd Additions. n;e• n. U:a naaa The proposed grading plan provides for the surface drainage to be directed to the west into an internal storm sewer system which will be connected through the Cin- namon Ridge 3rd Addition and will ultimately discharge into the Cedar Avenue trunk storm sewer system which has a positive outlet to the Minnesota River Valley. This proposed 4th Addition constitutes the initiation of the third phase as pre- sented during the preliminary platting process for the entire 80 acres. A con- dition of the preliminary plat approval stipulated that the road connection to Metcalf Drive in River Hills 9th Addition would be required with the initiation of this third phase (4th Addition). In addition, this also stipulated that the extension of Slater's Road providing for the intersection with Cliff Road would also be constructed as a part of this third phase. The completion, of these referenced roadway extensions and the installation of Cinnamon Ridge Trail adja- cent to this proposed 4th Addition will then complete the entire internal public road systems providing access for this entire development. Modifications to the center island on Cliff Road will have to be performed to provide for a left turn lane for eastbound traffic. The developer proposes to service the carriage hones with a series of internal private driveways providing access to the individual garage units. 'These pri- vate drives should be constructed to a minimum width of 24' with concrete curb- ing. These private drives with the related parking stalls and driveway aprons constitute a similarity to an internal apartment parking lot. I�e�'lyu'i�.�1� a�u n.� • .re Sufficient right-of-way shall be dedicated to provide for the completion of the public roadway system as referenced under "STREETS" previously. All other ease- ments necessary for the installation of utilities will be required at the time of final plat. 9z i 6 CINNAM N RIDGE PRELIMINARY PLAT - FNGIIEERING REPORT MAY 25, 1982 PAGE 1110 ASSESSMENTS All trunk area assessments have been levied as a part of Project 341 (lst Addition). All assessments associated with the installation of streets and utilities in the 4th Addition will be the developer's responsibility. I will be available to discuss in further detail any aspect of this report with the Planning Cacmiission on May 25, 1982. Respectf submitted, Thomas A. Colbert, P.E. Director of Public Works TAC/jack 93 May 12, 1982 Eagan City Council Eagan Planning Commission 2795 Pilot Knob Rd. Eagan, Mn. 55122 Dear City Officials: As you may recall from the planning staff report dated March 17, 1982 regarding Cinnamon Ridge Third Addition; there was a miscommunication'between myself and City Staff regarding the extent of our development request. More speoifically,it was our original intention to seek preliminary plat approval of the entire Outlet B Cinnamon Ridge (includes both the second and third phases of the overall project), however, since the public hearing notices had not included the additional area and the timing was not viewed as critical, it was agreed that the preliminary plat action for the third phase could follow at a later date. Accordingly, our current application is for the third phase of Cinnamon Ridge. In reviewing the attached graphics, you will also recall that my pre- sentations regarding the second phase included a thorough discussion of our revised plans for the third phase. This again, is the area (Northeast cor- ner of Cinnamon Ridge) which is comprised solely of condominiums and during the revision process incurred a total reduction of 12 dwelling units, (from 84 to 72 dwelling units). In previously presenting the third phase speci- fically, a significant portion of the discussion focussed on the associated street improvements, which include both Metcalf Drive and the final connec- tion of Slater Road to Cliff Road. Our original agreement with the City, which was reaffirmed during the second phase -approval, was that both road improvements would be committed to as a product of the third phase. The preliminary plat for the third phase will ultimately result in two final plats, one of which will be a replat of an outlot in Cinnamon Ridge Third Addition further dividing the condominium area into individual lots (Cinnamon Ridge 4th Addition) and the other, a replat of Outlet A Cinn- amon Ridge (Southeast corner of Project) dedicating the Slater Road right of way and consequently, dividing the outlot into two platted lots (Cinnamon Ridge Fifth Addition). Both final plats will be processed and recorded sim- ultaneously. Yj 7760 MITCHELL ROAD, EDEN PRAIRIE, MINNESOTA 55344 1612) 937-9520 0 0 May 12, 1982 Eagan City Council Eagan Planning Commission Pg. 2 During the recent City Staff/Developer meeting regarding this application, the individual lot platting of the condominium area was discussed in detail. The question arose since the lotting scheme is different from the first phase, and includes lots which do not technically front on a public street. The rationale for the proposed scheme is based upon the fact that (as found in the first phase), real estate tax & assessment allocation is more cumber- some for both the City and the County when several buildings (which represent many individual tax parcels from the condominium process) exist on a single lot. Since real estate taxes for condominiums are paid by the individual unit owners rather than by a Homeowners Association or a single project owner in the case of rental property,a division of the property is required to separate the constructed & occupied property from the balance of the land which is yet to be constructed upon. This is particularly true with larger projects (many buildings) where buildings may be constructed in different tax years. If no division has occurred at the time of the first home closing all real estate taxes and assessments are obligated for that first building. This, of course, is simply infeasible and is easily resolved by early division of the property. We look forward to presenting this third phase to you at an upcoming meeting. Respectfully; ZACRMAN HOMES, INC. L- Stephen T. Ryan Director of Subdivisions STR:cjc .7JLTr IQ 8D. LANG , •• n •; . C:.' ....__ 9,A rx t- .0 � �•'�� ,�'. 1 J � )FI-4 MULTIFAMILY �. `^ /• I �_ , %�\, owNt. (ora �('� � _. 4 ,!Lr•1 �/1 /�A�•••• ., ,,i:'%:J. i 1` /t .;1 t r ��::, � i� I •'•\� AH� 11 •` �E. V �`Y .`I\I �ri111l11'`ff �.� �. �� /�. q �n' I O. ,�.i ��•''`(((���j���///y,CCC,,�fff///tttJJ/jjj'''���"""/��aJ }J / II. 1'� I I I J / 1 •. . i \ I n _�� "�%��'�__•� /,. • \C+' �� J I (A'll�l ill E�� MULTIFAMi IY I • i i :•. \CUs All CA ARK NX 1 •�•� O �1 •� ,. •\�; I- ". ,I M !I 'I ,I,--.� • C SIJAGLE U9 EflAMTIN OS OME , `\`L. 1�. PARK l /I / J H S '\ ' /SIN LE� ILY •, .. •`\� t SIN LE jF MIL �• ���u.�I.In. oa FQ CARTIER AVE. S . r �i Otv +�+ i of ZACHMAN HOMES INC. CINNAMON RIDGE EAGAN, MINNESOTA REVISED LAND USE PLAN J```e'/ Or' a 7x77 NC DD�I'AHE:�' .. .: ::... ,• •� - ..� r ..-. :..,- ;:rr,. r.eena[ eoao Ll J W .r .. CARTIER Avc e . Qftf`' .oa S►re. pm m= ZACHMAN HOMES INC, CINNAMON RIDGE' EAGAN, UMNEWTA ' REVISED LAND•• USE PLANi [R�l i .11LILs 1. a 9 CARTIER AVE. �A\ /� 1 \� C .1 1/ � .I v ZACHMAN HOMES -INC.' CINNAMON RIDGE FounTfl . ADINTION EAGAN, MINNEsorrAt FIFTH ABOIT190 PRELIMINARY FLAT L I id - OL >1 ZACHMAN HOMES INC. CINNAMON RIDGE FOURTH ADDITION • gAGAN,LAINNESOTA L FIFTH ADDITION PROPOSED & EXISTING GRADING 9 0' ZACHMAN HOMES INC. CINNAMON RIDGE FOURTH ADDITION EAOAN, MINNESOTA L FIFTH ADDITIall UTILITIES PLAN O ------------- PB ..' - •� I/ 1 \ •_ _l / n��jF ..��' "°'17 m, _ Ind. no... Rj •R -I " a' ' -Ind_ Ind .....-.'`�.. .,. s. oOf�. /`, ;/V:(!-. R® Rill '--- Ind.. Ind vast= i i.- ./' ✓. ' V21�. P � _ �, RIII'' Ind NB• RII — �Ile:ia l/v LB P RII �� CSC R•IB/ IL Rml ` le ! j� P R-01 , SAIM te//p KII .��" 1j i��y�' :• �.. RIII va h,GILL yR 6' R-11 '�`1RII �" ...i"s— `a �. E v' Ind •y •��j>;g' ..s>�'r •,ter, "- . HCS R -II a csc R -II dw es +.� � !1 tf�j� R -II .l i �� • to _ SLS P RR -11P r `Lis R � � '° R -II LB 7 .. LB -E: R.� o .. �® O !.. N->.nr�,. .VI. -..RB R -III RIII j+ �. �,. wG� I i Il.at l - i Ra 1 CSC/GB/ R111s R I RI1i1 R-11 ` ✓ ,w - R -II R -II ?,F .,,..�a��,� L. LB R- 11 NLBB .'� R I \fs. +._.•[ CSC \.,, 1�.1'.. „,+�•,,..4:r',t . .. 1'; us 1«•v - ! p1 i�R-I LR -11j R- 1 t -. -4 P RII ; ^ _ i 2 �+•; } i o ,'F' o�5r P `"" .IV.M..s "�1- -F� �� •:. u1t { f/,ti k'. �; :;�• iii+++ .. I' APPLE Z"' VALLEY- B,-� (O,I .. •.� I WROSEMOUNT" mml 0 4 CINNAMON RIDGE 4TH ADDITION - PRELIMINARY PLAT The hearing regarding the application of Zachman Homes for preliminary Plat approval of Cinnamon Ridge 4th Addition, consisting of approximately 7.23 acres and containing 72 condominium units, was then opened by the Chairman. Steve Ryan appeared for Zachman Homes and indicated that the density is being reduced from the original proposal of 84 to 72 units. A number of neighboring property owners were also present and expressed strong opposition to the construction of the Metcalf connection with River Hills 9th Addition to the north. It was noted that the City Council has acted on the Metcalf connection issue and there was extended discussion by the neighbors present and the Planning Commission regarding that issue. There were concerns by the neigh- bors regarding the alleged increase in safety hazard and that they contended that by construction of the project, that health, welfare and safety of the area will not be enhanced. Mr. Colbert explained the background, including the fact that it was expected originally that there would be two access points to the west into Burnsville, but that those access locations had been vacated by the Burnsville City Council. He further stated that 90% of the traffic is expected to go south to Cliff Road and recommended that there be access to the north, particularily for emergency vehicles. It was noted that some conces- sions had been made by the City including the fact that the connection was not to be constructed until 'the Third Phase is approved. The residents were fur- ther concerned about the removal of trees in the area of the Metcalf connec- tion. All owners present were opposed to the connecting road. Mr. Colbert stated that it is important for maintenance and emergency vehicles that the connection .be provided. The Council had indicated that they would consider a one-way street, if the issue became important in the future. Mulrooney moved, Hall seconded the motion to recommend approval of the preliminary plat with the exclusion of the construction of the Metcalf connection, subject to the following conditions: 1. A detailed grading, drainage and erosion control plan shall be approved by the City staff prior to any construction on the proposed site. 2. A development agreement shall be prepared and approved by the City of Eagan prior to construction of this phase. 3. A detailed landscape plan shall be approved and a landscape bond shall be submitted and not released until one year after the landscaping has been completed. 16 3 6 6 qm 4. The developer shall provide one garage space and one outside parking space per dwelling unit. 5. The preliminary plat shall be subject to the park dedication for this phase. 6. All applicable ordinances in the City shall be complied with. 7. A Slater's Road connection to Cliff Road shall be required as a part of this 4th Addition. 8. The internal private drive providing access to the individual carriage home structures shall be a minimum 24 feet wide with concrete curbing. 9. Further, that the platting of the Metcalf Drive connection to River Hills 9th Addition be included in the final plat. Those in favor of the application were McCrea, Krob and Turnham; those against were Bohne, Hall and Mulrooney. Wold abstained, indicating he felt there was not sufficient information for a decision for new members on the Planning Commission. The general consensus of the Planning Commission was that the plat be approved, but noting that the tie vote resulted because of the issue relating to the Metcalf connection only. !e4 70: DALE C. RUNKLE, CITY PLANNEP. FFj2M: BOB CHILDERS, FIRE CHIEF DATE: MARCH 18, 1981 RE: CINNAMON RIDGE ADDITION In reviewing this proposed plat, the Fire Department feels it is essential to Link River Hills 9th Addition and Cliff Road via Metcalf Drive through this proposed addition for the following reasons: 1. The Fire Department would have a quicker response to River Hills Additimi frog: Station 03 (Wilderness Rim & Pilot Knob Road). 2. The proposed future fire station located in the vicinity of Rahn and Galaxie on Cliff will have a quick and easy access to River Hills 9th Addition and the proposed Cinnamon Ridge Addition. BC/jac 105- R-1 JUN Ion u 0 HIGH CID SCHOOL sl 14A I A cz? CLARK Si 1 f1 1. Cr )+. mriFna sr. DR. �6 — —PO /06 GAL TIER KENTWOOD C1. Agenda Information Memo June 11, 1982 Page Twenty -Two FINAL PLAT EXTENSIONS F THROUGH N F. - N. Final Plat Extensions -- There are nine (9) preliminary plats that were previously given approval by the Advisory Planning Commission and City Council that have not received final plat approval by the City. The City Planner sent a letter to the developers or owners of proposed developments that have received preliminary plat approval, stating that an application for final plat approval must be received or an extension granted by Council action within the next several weeks. This letter was mailed out in early April. It was also stated that if the City did not hear from these persons within two (2) weeks upon receipt of the letter, the preliminary plat would be considered null and void and that all rights would be forfeited incurred under the preliminary plat process. All nine (9) have responded, requesting final plat exten- sions. All the applicants are referencing the depressed housing market and economy as reasons for extension. The ordinance states that preliminary plat extensions can be granted up to a period of six (6) months; however, due to present economic conditions, the City Council has granted twelve (12) month extensions to mini- mize administrative work and provide more time for the applicants to finalize their development plans. The Director of Public Works has raised an issue regarding Item J., Walden Heights' request for final plat extension. With the original preliminary plat approval for the Walden Heights Addition the developer had requested the City to prepare a feasibility report which was carried through to a public hearing which was held on August 5, 1980. With no objections from the developer, the City Council approved the project and ordered the preparation of plans and specifications. Subsequently, the City has incurred a cost of $8,500 through consulting engineering services associated with the preparation of the feasibility report and detailed plans and specifications. Subsequently, the staff would like to see as a condition- of preliminary. plat extension the requirement to pay to the City the $8,500 that has been expended to date in response to their request for streets and utilities in their proposed sub- division. ACTION TO BE CONSIDERED ON THE ITEM: To approve the final plat extensions for Dineen Addition, Galaxy Park, Hilltop Plaza, Pilot Knob Center, SuperAmerica, Winkler -Jackson Addition, Clearview Third Addition and Robins Addition for a period of either six or twelve months. Additional action to be considered regarding Item J., Walden Heights Addition, is to consider approval of the final plat extension with the condition that the outstanding balance of $8,500 be reimbursed to the City by July 1, 1982 with an annual interest rate of 12% to be added for any payment beyond July 1, 1982. lo -7 • Agenda Information Memo June 11, 1982 Page Twenty -Three SUPERAMERICA - CONDITIONAL USE PERMIT RENEWAL 0. SuperAmerica - Request for Conditional Use Permit Renewal - SuperAmerica was granted a conditional use permit to allow sales of convenience items in a general business district. The condi- tional use permit is in order for renewal. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny conditional use permit renewal for sales of convenience items to SuperAmerica. TAX EXEMPT FINANCING - CLIFF PLACE PROJECT P. Request for Extension for Hillcrest Development Tax Exempt Financing for Cliff Place Project -- The City has received a letter from the financial consultants, Miller & Schroeder Municipals, Inc., representing and requesting an extension for final approval of a $1,100,000 tax exempt financing request for Cliff Place Project. Enclosed on pageI0_ is a copy of a letter requesting the exten- sion. The request is made due to the unfavorable and unstable conditions of the financial marketplace, and therfore Hillcrest Development is requesting a one (1) year extension until June, 1983. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny a request for a one year extension to process the final resolution* for a $1,100,000 tax exempt financing for Cliff Place Project. /E Toll Free Minnesota (600) 862-6002 • i Toll Free Other States (800) 320.6122 ) S. Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 • (612) 831-1500 June 3, 1982 Mr. Tom Hedges City Manager City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Re: Hillcrest Development $1,100,000 Tax -Exempt Cliff Place Project Dear Mr. Hedges: Financing Request The purpose of this letter is to request from the City Council an ex- tension of the tax-exempt status for the placement of long term financ- ing using an industrial development revenue bond/tax-exempt mortgage for the above -referenced project. The approval of the Commissioner of Se- curities State of Minnesota was granted on February 2, 1981. Due to the very unfavorable and unstable conditions in the financial marketplace during the past year, we have not been able to successfully secure economically feasible long term financing for this project. Be- cause of the extremely high interest rates and very short loan terms, long term financing for projects such as this has not been available or economically feasible. We believe that the financing market will improve by the third quarter of 1982; therefore, we are requesting an extension of one year. We have had some large financial institutions show Considerable interest in the project and the area, but the rates which they are quoting are very pro- hibitive. Due to the amount of interest shown by these investors, we be- lieve that when the market conditions improve, Cliff Place will be a very viable project. Sincerely, Kenneth L. Norwich Financial Consultant q cc: Mr. Gary Tankenoff j� I Trudy Schroer, Esq. Headquarters: Minneapolis. Minnesota Branch Offices: Downtown Minneapolis • Solana Beach. California • Northbrook. Illinois • St. Paul, Minnesota • Naples. Florida Member of the Securities Investor Proleaion Corporation 0 • Agenda Information Memo June 11, 1982 Page Twenty -Four OSTER ADDITION FINAL PLAT APPROVAL Q. Oster Addition, Final Plat Approval (O'Toole - Torgeson) -- The City has received an application for final plat approval for the Oster Addition. This plat received preliminary plat approval on August 18, 1981. All conditions of the preliminary plat have been complied with and the development agreements executed, fees paid, development plans approved and a financial guarantee (letter of credit) is anticipated to be submitted before Tuesday night's Council meeting. Because of the status of Contract 82-3 for the installation of utilities in this subdivision, this final plat should be approved prior to July 6 to insure timely award of that contract. Enclosed on page 111 is a copy of the final plat. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the final plat for the Oster Addition and authorize the Mayor & City Clerk to execute all related documents. 1/0 OSTER ADDITION . ,. <.....<.....,....:: "moo. HIaHVIEW ACRES c I •t 1x e9. 5W.S. 52021 p __� �__. ,...... ......•... ..., �..•. I..Y rti VICIYITV YIP IMau •b Ct eRi , ina 0...l. s......l. ;• "PoI. a .r eve rywleYr. a,tl J.M L. e'TYm .N eu..n Ti.e. p•ido" n aev qr.. lemt .Im m•nmu 111 W1.lI•e menet.. . a J. r.l. .. T.rn..en .MK^ e e Tertrow. Iw. .w '-Ire. lot.I ..... e IIIA — Idl, 111 w\- ,It.Ymaar11.1.n` 1(..1.t plot i ":.Hr a 1; t.ln, e.¢r1Ye peat1u 1.1 m m. Leuntr Ii .< eran m } seu n III I1 r ver'or tln .Inm.v InFI } .t 111 0: tin sain- •1 :.Ill.nPwr III J. To.nNlp }} er Plve }l e.. 0..a YLwn[l. ImeenY ' Y eu p1.t w .• .11.. mM eM a .nr an.e uw e•Iew: t ail` fere en< o r.: W'I..rd_., ee <ui I. Y< .M .iee ae}nY .. ......na n], piet mr e{luar :ne A,"n... arp••. .wn . ..einY t. ha... ceunyme '...1 .e<.0 *:.I", In Vnm.s•. n... nl. np r.pn. m. .......... ...... Ie OF a.me A. eq or 19 a qtr. -1 meee . ..r ..m ]eNa s. oaYl• .ne Sunn L. o•r.me, nx.e.ne .n. are. n•.. ax.•e u ... p•..a. to e. nl<nran.nle Jq er 19 I.en J -TOM =mda il� O'iw1� in aeYe Yt' or .... ..IF 1. °. Lnrr en T-174" en M JaC. Ter°.t..n. nLYne W a I...n YeI..ue.. nr...II. a. I•e.n.Iaa. .er .r _. n_ ] �7� i'TEr�6— it or Tn. renLelY m.I •n ... .< n a ...... Id, IF ml. OF Vr.ul. s.rtw. I .IMleapt.en.a uYn weu<. co.wr. 91 a...Y b c..el..mn ewe.. wt... ................w. TarF OF VNAGSma 09 RY of 1. f•na91ry 1 L. itt . 1 wwal•ea.e W.F. r Ub Ly of 19 y Jean e. p•reele Ye n\.•I e. Doral., a.mne .ne .v. — ..aver Yme, c.unar. -tm•.ou t.Ol 0r <INN6pra 9Y LaenYelon ae°IYe CnVIRr 0v J.T1.rpAoTVNet:en W J•w A. Ior roan°. MreMM ,nnl.l� 1., er \9_ Hoop weu<. Ceun., umn..ca. ay cm,l.arn s.v\r.e inurI t nrar ama r n... e.rl•r.e w pl.u.e < <. r a..«1000 w mu {I<. nn pnt {p < mull < .<.eYY.en era nr{Sp ,u leew.e . n{': P'M in UPIm'uiLLNal.�r'``n < SO&I,n. that III telae neu,d,rr lln<e , eU, eee\enlw Inn It. 11.1 a a nr.e are Lne. w a1t10 nlCMer. 11 IF J•elnnete0 oIt- Imn ee s an. sne 9• arMsmJ alnn.w<. n.a.malw nI. )on LW4Y pr lite I, I.It. lniu Me'+inm:aaa:"N Liiir:iien X:�JO]Jaon I. uu 1.r er .In_ a . <e. xlnln.0 rY e..lnelln :.nl... • II n.r•Ir <uurr n a en u• a,y nr w u. aar :-Ill n arvu.ne .Ip... e uiI"p .l. — -. ..,n. pet me nw .. la -a er .Irvnae t,n. • an. e n P'a 1n 1—rc., a,I, pFenl ]}9_ er: ]wnarl t. 1— e • ,r ,wY :I Har At! .tAC_m , CwGlryeu.l rlaa Mllul< .-..pnneee OF n"Ylualun'.1 I to I a Bver][I«Iraler,er. I Ur yaeY C.m1Y. •lnnla.Y. Y I Yplw a 111 er Y YY 4r sr .rIJ_ Nr. Itteell�. .I.I. I Har �.n.I n. .mry..w u... do. ar.rer enu.ea IA\. a.r Ir mw_.m v �Yeriir�a p<. _nl•_m o�.errl<. _.r Y.�my :ei.iCOT' .en anl. ..r •r 1 1 a in eewe�e.r% C E Ouaa .I . C 'lpQINEx a Ns sorures [M4MCEe�N4 pl.FMlx4 fVNV FrYG F- ma ua Rp ep neo fpoo Sp ` i 2. a ;• P 5 1 ✓ a•:rlr 4e eI : v.IAI- . 1 • '8uv .ii f1 --- c soi-J .can ,.. • o bj b 2 6 s�o�°� x s o'er It dP 00 6 p e•re�s. d : u<5p ]p � ]p ap.Cp Op 50.op ne.• . SxrYNE ONrvF : • aYn...a° a.r ':A1: nY..L-n.. l w n •t3. n. .... "` vol •AE livF A "•"' ""� N er n'Sr r i pQ.-cxxem vexes 01.1 ' TREFFLE ACRES IMau •b Ct eRi , ina 0...l. s......l. ;• "PoI. a .r eve rywleYr. a,tl J.M L. e'TYm .N eu..n Ti.e. p•ido" n aev qr.. lemt .Im m•nmu 111 W1.lI•e menet.. . a J. r.l. .. T.rn..en .MK^ e e Tertrow. Iw. .w '-Ire. lot.I ..... e IIIA — Idl, 111 w\- ,It.Ymaar11.1.n` 1(..1.t plot i ":.Hr a 1; t.ln, e.¢r1Ye peat1u 1.1 m m. Leuntr Ii .< eran m } seu n III I1 r ver'or tln .Inm.v InFI } .t 111 0: tin sain- •1 :.Ill.nPwr III J. To.nNlp }} er Plve }l e.. 0..a YLwn[l. ImeenY ' Y eu p1.t w .• .11.. mM eM a .nr an.e uw e•Iew: t ail` fere en< o r.: W'I..rd_., ee <ui I. Y< .M .iee ae}nY .. ......na n], piet mr e{luar :ne A,"n... arp••. .wn . ..einY t. ha... ceunyme '...1 .e<.0 *:.I", In Vnm.s•. n... nl. np r.pn. m. .......... ...... Ie OF a.me A. eq or 19 a qtr. -1 meee . ..r ..m ]eNa s. oaYl• .ne Sunn L. o•r.me, nx.e.ne .n. are. n•.. ax.•e u ... p•..a. to e. nl<nran.nle Jq er 19 I.en J -TOM =mda il� O'iw1� in aeYe Yt' or .... ..IF 1. °. Lnrr en T-174" en M JaC. Ter°.t..n. nLYne W a I...n YeI..ue.. nr...II. a. I•e.n.Iaa. .er .r _. n_ ] �7� i'TEr�6— it or Tn. renLelY m.I •n ... .< n a ...... Id, IF ml. OF Vr.ul. s.rtw. I .IMleapt.en.a uYn weu<. co.wr. 91 a...Y b c..el..mn ewe.. wt... ................w. TarF OF VNAGSma 09 RY of 1. f•na91ry 1 L. itt . 1 wwal•ea.e W.F. r Ub Ly of 19 y Jean e. p•reele Ye n\.•I e. Doral., a.mne .ne .v. — ..aver Yme, c.unar. -tm•.ou t.Ol 0r <INN6pra 9Y LaenYelon ae°IYe CnVIRr 0v J.T1.rpAoTVNet:en W J•w A. Ior roan°. MreMM ,nnl.l� 1., er \9_ Hoop weu<. Ceun., umn..ca. ay cm,l.arn s.v\r.e inurI t nrar ama r n... e.rl•r.e w pl.u.e < <. r a..«1000 w mu {I<. nn pnt {p < mull < .<.eYY.en era nr{Sp ,u leew.e . n{': P'M in UPIm'uiLLNal.�r'``n < SO&I,n. that III telae neu,d,rr lln<e , eU, eee\enlw Inn It. 11.1 a a nr.e are Lne. w a1t10 nlCMer. 11 IF J•elnnete0 oIt- Imn ee s an. sne 9• arMsmJ alnn.w<. n.a.malw nI. )on LW4Y pr lite I, I.It. lniu Me'+inm:aaa:"N Liiir:iien X:�JO]Jaon I. uu 1.r er .In_ a . <e. xlnln.0 rY e..lnelln :.nl... • II n.r•Ir <uurr n a en u• a,y nr w u. aar :-Ill n arvu.ne .Ip... e uiI"p .l. — -. ..,n. pet me nw .. la -a er .Irvnae t,n. • an. e n P'a 1n 1—rc., a,I, pFenl ]}9_ er: ]wnarl t. 1— e • ,r ,wY :I Har At! .tAC_m , CwGlryeu.l rlaa Mllul< .-..pnneee OF n"Ylualun'.1 I to I a Bver][I«Iraler,er. I Ur yaeY C.m1Y. •lnnla.Y. Y I Yplw a 111 er Y YY 4r sr .rIJ_ Nr. Itteell�. .I.I. I Har �.n.I n. .mry..w u... do. ar.rer enu.ea IA\. a.r Ir mw_.m v �Yeriir�a p<. _nl•_m o�.errl<. _.r Y.�my :ei.iCOT' .en anl. ..r •r 1 1 a in eewe�e.r% C E Ouaa .I . C 'lpQINEx a Ns sorures [M4MCEe�N4 pl.FMlx4 fVNV FrYG • o • Agenda Information Memo June 11, 1982 Page Twenty -Six 'AiDD'ITIONAL 'ITEMS! RESOLUTION/SPEED REDUCTION ON DIFFLEY ROAD A. Resolution for Speed Reduction/Diffley Road -- At a special City Council meeting that was held on June 8, 1982, there was unani- mous action supporting a letter from Mayor Blomquist to Independent School District 191 to address the unsafe conditions of expecting children who attend Rahn Elementary School to cross the roadway two (2) times a day while attending classes during the school day. Mayor Blomquist did prepare a letter and presented the same to a workshop session of the school board on Thursday, June 10, 1982. The City Council also asked that consideration of a resolution to lower the speed limit from 40 m.p.h. to 30 m.p.h. on Diffley Road was to be placed on the June 15, 1982 agenda. Under statute 169.14, subdivision 2, according to the City Attorney, the City designate a speed limit of 30 m.p.h. in an urban district. M.S.A. 169.1, according to the City Attorney, defines urban district to mean an area built up with structures devoted to business, industry or building houses situated at intervals of less than 100 feet for a distance of a quarter of a mile or more. Therefore, the City Council can reduce the speed limit from its current 40 m.p.h to a 30 m.p.h. speed limit for a section of Diffley Road as the City Council defines. If the City Council desires to approve a speed limit reduction, a resolution will be prepared and submitted to the Commissioner of Transportation at least ten days before the speed limit signs are erected. ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny the adop- tion of a resolution for a speed limit reduction on a portion of Diffley Road east of Nicols Road. JOINT CABLE TV COMMISSION UPDATE B. Joint Cable TV Commission Update -- The Joint Burnsville/Eagan Cable Commission met at the Eagan Police Department building on June 10, 1982. Service area maps prepared by the Eagan interns for both the Cities of Burnsville and Eagan were reviewed. Also, the commission was able to review approximately 32 of the 45 poli- cies that will be considered in the request for proposal. Eagan's representatives present at the meeting were City Councilmember Smith, Commission member Lloyd Krob and Alternate Ron Voracek. Barry Tilley and Rick Bertz were absent. City Administrator Hedges was present. r • • Agenda Information Memo June 11, 1982 Page Twenty -Seven HEALTH INSURANCE AGREEMENT C. Health Insurance Agreement for MSI -- Due to the inability to calculate the inflation trend factor, Mutual Service Insurance is unable to extend the City of Eagan health insurance contract until December 31, 1983. For additional information regarding their response, refer to page 114 . ACTION TO BE CONSIDERED ON THE ITEM: To approve or deny a revision of the contract renewal with Mutual Service Insurance to be effec- tive through December 31, 1982. June 1, 1982 Mr. Thomas L. Hedges City Administrator City of Eagan 3795 Pilot Knob Road P. 0. Box 21199 Fagan, MN. 55.127. I received Tom . . . your letter confirming the Councils' acceptance of MSI as your carrier for the balance of the calendar year. I have discussed with our Underwriting Department your request for a rate guarantee through December 31, 1983. They informed me that it is next to impossible to guess the inflation trend factor and the pot- ential utilization the City of Eagan will have over the next 19-20 months. Consequently, if MSI were to extend a guaranteed rate until that date, they would certainly react on a conserative basis and would ask for additional premium over the current rates you are now paying. I believe that that is not advantageous to the City of Eagan and that you should, inspite of your concern, allow the renewal action to take place. MSI is not going to want to take on an unnecessary exposure, however, I don't believe that the City of Eagan should pay unnecessary premiums. I want to thank you again Tom for your loyalty to us. If you have any questions regarding my understanding of this renewal action, or the change in policy dates, please call me at your convenience. Thank you again for your help. GAG: '. Gc ---- Group Representative cc: Ery Helmken Gene VanOverbeke - Director of Finance L. Parker file Mailing address: P.O. Box 43035, St. Paul, Minnesota 55164 Home Office: Two Pine Tree Drive, Arden Hills, Minnesota 55112 (612) 631-7000 Mutual Service Life Insurance Company/Mutual Service Casualty Insurance Company/Modern Service Insurance Company Agenda Information Memo June 11, 1982 Page Twenty -Eight PROJECT 297 D. Project 297, Receive Final Assessment Roll/Order Public Hearing (Blackhawk Lake Outlet) -- On May 20,.1980, a public hearing was held and the project was ultimately approved to provide for trunk gravity storm sewer outlet from Blackhawk Lake to the Cedar Indus- trial Park. This project was installed under Contract 80-21 and it has now been essentially completed. All costs associated with this project were funded through the trunk storm sewer utility fund with reimbursements received from trunk area storm sewer assessments to the area referenced on page 6 There are 160 property owners to be assessed at the 1980 rates with total assessments ranging from $442 to $79,388.47 based on the number of acres to be assessed. The final assessment rolls will be ad- justed to take into consideration discussion resulting from the Special Assessment Committee's recommendation pertaining to trunk area assessments on the unplatted parcels as it pertains to ponding easement delineation. ACTION TO BE CONSIDERED ON THE ITEM: To receive the final assess- ment roll for Project 297 (Blackhawk Lake Trunk Storm Sewer Outlet) and order the final assessment hearing to be held on July 20, 1982. LTLI 4 \ -0 L l A I GB I P5 ��B NB a -z 9CNDDL ; in WINKLE PO A c A / R-4 11 gas iFHE11 " ' o ENTERVB��, Rao Vis'..; A ..J ` PROJECT 297 — ASSESSNIEN'T IDLE• A ILI 2:2 Su p - -FP e' LI i DUS IAL INDUS A I A 77 LTLI 4 \ -0 L l A I GB I P5 ��B NB a -z 9CNDDL ; in WINKLE PO A c A / R-4 A APPLE IA ,I VAL E � / A RB eA x.. R / AFn 7 "° R-4 � A 11 iFHE11 ' LB ENTERVB��, R-2 A ..-_ A A APPLE IA ,I VAL E � / A RB eA x.. R / AFn 7 "° R-4 � A Agenda Information Memo June 11, 1982 Page Twenty -Nine CONTRACT 82-6 E. Contract 82-6, Approve Plans & Specifications/Authorize Adver- tisement for Bids (Well #7 -Univac) -- At the June 1 Council meeting, staff presented the Council with information pertaining to the need for experimental drilling of Well #7 to monitor resulting ground vibrations. Because of the time frame involved, plans and specifications have already been prepared and are being presented to the Council for their review. ACTION TO BE CONSIDERED ON THE ITEM: To approve the plans and specifications for Contract 82-6 (Well #7) and authorize the ad- vertisement for a bid opening to be held at 10:30 a.m. on Wed. July 14, 1982. CONTRACT 82-8 F. Contract 82-8, Approve Plans & Specifications/Authorize Adver- tisement for Bids (1982 Seal Coating) -- Detailed plans and speci- fications have been prepared and are being presented to the Council for consideration pertaining to the seal coating maintenance of streets for the 1982 season. This work is authorized through the 1982 budget. Subsequently, there has been no formal feasibility report prepared or public hearing held pertaining to this, work. This contract will include the corrective reseal coating work neces- sitated by the faulty work performed during 1980 under Contract 80-18. The City has received a check in the amount of $48,913.90 from the bonding company to cover this additional cost. ACTION TO BE CONSIDERED ON THE ITEM: To approve the plans and specifications for 82-8 (1982 Seal Coating) and authorize the ad- vertisement for a bid opening to be held at 11:00 a.m. on Wed. July 14, 1982. 117 Agenda Information Memo June 11, 1982 Page Thirty MnDOT CONTRACT 1982-85 G. MnDOT Contract 1982-85, Approve Plans & Specifications/Pass Resolution (35E and Lone Oak Road Grading) -- The City has received the final plans and specifications from MnDOT for City approval which will provide for miscellaneous grading along County Road 26 (Lone Oak Road) from the west service road to Lexington Avenue to provide for the future required utility relocations associated with the 35E/Lone Oak Road interchange scheduled to be let in the fall of 1982. The sceheduled letting date for this grading for utility relocation is scheduled for June 25, 1982. There is no cost participation required by the City pertaining to this utility relocation grading work. ACTION TO BE CONSIDERED ON THE ITEM: To approve plans & specifica- tions for MnDOT S.P.1982-85 (35E=390) for utility relocation grading along Lone Oak Road and authorize the Mayor and City Clerk to exe- cute said resolution. CITY HALL EXPANSION REVIEW H. City Hall Expansion Update -- Jack Boarman, Boarman Architects, is requesting time to update the City Council on progress that is currently being made with plans for a City Hall/Fire Station construction. The City Administrator's office is attempting to contact approximately 20 persons who were recommended for considera- tion for appointment to a citizens' advisory committee by the City Council at a special meeting on June 8. Some of the persons have been contacted. The remainder will be hopefully reached before Monday and an update as to their willingness to participate on a citizens' advisory committee and the names of those persons will be provided with the administrative agenda on Monday. There is no action recommended on this item at this time. s/THOMAS L. HEDGES City Administrator US