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08/03/1982 - City Council Regularr AGENDA EAGAN CITY COUNCIL EAGAN, MINNESOTA REGULAR MEETING CITY HALL AUGUST 3, 1982 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS p1 A. Fire Department p'� C 1 B. Police Department P. �-D P' IV. 6:55 - CONSENT ITEMS (One motion approves Park Department Public Works Department all items) 10 A. National Cancer Day Proclamation eiZ B. Approve MnDOT Agreement #60681 (I -35E & County Road 26 - Utilities) P i1 C. Contract 81-3, Final Payment/Acceptance (T.H. 55/Burr Oak Pond, at a1 - Utilities) r.j3 D. Contract 81-4, Change Order No. 2 (St. Francis Wood Second Addition, at al - Utilities) p.1�J E. Contract 81-4, Final Payment/Acceptance (St. Francis Wood Second Addition, et a1 - Utilities) 14'F. Easement Vacation, Receive Petition/Order Public Hearing (Beacon Hill Ponding Easement) G. Project #241, Receive Final Reassessment Roll/Order Public Hearing (Trudi Johnson) PtH. Project #307A, Receive Final Assessment Roll/Order Public Hearing (St. Francis Wood 2nd Addition) ISI. Project #324A, Receive Final Assessment Roll/Order. Public Hearing P (Safari at Eagan - Utilities) Is J. Project #328A, Receive Final Assessment Roll/Or.der. Public Hearing P (Ches Mar East 4th Addition) l5 K. Project #329A, Receive Final Assessment Roll/Order Public Hearing r (Cedar Cliff 2nd Addition) V. 7:00 - PUBLIC HEARINGS A. Project #360 (Tower. View Road - Street Improvements) B. Project #362 (Tomark 2nd Addition - Streets & Utilities) C. Project #363 (Hilltop Plaza - Utilities) VI. OLD BUSINESS (+•60 A. Amcon Corporation, Patrick M. Gannon, for Rezoning from A (Agricultural) to PD (Planned Development) to Allow 2 Office Buildings & Hotel Complex Located in Part of the NE$ of the NE`y of Section 4, South of Proposed I-494 Rightof-Way & West of Pilot Knob Road f.'71 B. Ordinance Amendment to Consider a Single Event Permit P•13 C. Establish City Hall Referendum Date 79 D. Industrial Revenue Financing/Yankee Square Office III Project Eagan City Council Agenda August 3, 1982 Page Two VII. NEW BUSINESS ?*g63 A. Park Dedication Fee/Request for Policy Change—Wilderness Park III It g'7 B. Final Plat — Knob Hill VIII. ADDITIONAL ITEMS P•$'y A. Joint Burnsville/Eagan Cable Commission Update 161 B. Ordinance Codification P 100 C. Data Processing Q'lot D. Contract 82-10, Approve Plans & Specs/Order Advertisement for Bids (Tower View Road — Streets) 10E. Contract 82-10, Approve Plans & Specs/Order Advertisement for Bids (Galaxie Avenue — Surfacing) IX. VISITORS TO BE HEARD (For those persons not on the agenda) X. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 30, 1982 SUBJECT: AGENDA INFORMATION After approval of the July 20, 1982 regular City Council minutes, special City Council minutes for the June 21 and July 13 meetings and the August 3, 1982 City Council agenda, the following items are in order for consideration: H�7Y:9:�IYuIaQM 1�:17I:V ��: FIRE DEPARTMENT A. Fire Department -- There are no items to be considered for the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered for the Police Department at this time. PARK DEPARTMENT C. Park Department -- The overall plan for the present and future development of Northview Park includes the clearing and clean up of the ponding area immediately to the south and adjacent to the Northview athletic fields. The Director of Parks & Recreation has received a cost estimate from Eagan Excavating which is willing to do the clearing and grading of the ponding area. The work would consist of uprooting and removing large tree stumps, deepening the pond, broadening the parking area and shaping the pond/parking bank. City crews have removed most of the trees in the ponding area and therefore it is just the stump removal that is required from Eagan Excavating. This work will also allow for a future trail around the pond to a picnic area. The project is estimated to take two (2) days at a cost of $950. Any additional work re- quired beyond the two days will be performed at any hourly rate of $62.50. This rate is for the D6 Caterpillar and operator. The financing for this project is from the Park Site Fund. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny Eagan Excavating to perform clearing and grading work at the ponding area adjacent to Northview athletic field at a cost of $950 and conditional upon any additional work being performed at an hourly rate not to exceed $62.50 per hour. 0 Agenda Information Memo July 30, 1982 Page Two 0 PUBLIC WORKS DEPARTMENT D. Public Works Department -- Item #1: Special Assessment Deferment Request - Mr. Floyd Dickens aZF r s ip Request) -- Mr. and— rs. oy is ens o Z1ri1� _T Bell Road submitted a request for consideration by the Special Assessment Committee pertaining to the special assessments levied against their property resulting from the installation of utilities to the Wuthering Heights area under Project 274 and the improvement of Silver Bell Road under Project #285 which were assessed in Sep- tember of 1981. The City presently does not have a formal policy pertaining to deferment of assessments based on financial hardships. The information as submitted by Mr. and Mrs. Dickens is enclosed on pages 3 throughThis is the information that was submitted to tT a Specia�ssment Committee at their meeting on June 14. Because the City does not have a specific policy, the Special Assessment Committee in determining if this request has specific merits for its consideration. Subsequently, they directed staff to research a potential financial hardship policy for potential future similar situations. In trying to prepare criteria for financial hardship considerations, staff contacted 11 other municipalities pertaining to their policies and procedures. The City was unable to find any other municipality that had a speci- fic policy which provides for deferment of assessments based on financial hardships. The only policy that all the other communities have pertaining to the deferment of assessments is that mandated by state statutes pertaining to senior citizen deferments. Sub- sequently, staff has difficulty in formulating specific criteria for a general financial hardship assessment deferment policy for situations where no two requests would be similar. Therefore, staff recommends that the Special Assessment Committee and City Council review each situation on its own specific merits and arrive at their own conclusions. Based on past responses to all special assessments, it appears that all assessments might be considered a "financial hardship" on the benefited property owner. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the special assessment deferment request by Mr. and Mrs. Floyd Dickens for Parcel 10-01800-010-79 at 2141 Silver Bell Road. 0 SUBJECT TO APPHOVAI MINUTES OF A MEETING OF THE EAGAN ASSESSMENT COMMITTEE EAGAN, MINNESOTA JUNE 14, 1982 A meeting of the Eagan Assessment Committee was held on Monday, June 14, 1982 at 4:30 p.m. at the City Hall. Those present were Chairman Don Knight, Members Art Rahn, Dale Vogt, Mayor Bea Blomquist, Councilman Tom Egan. Planning Commissioner Bohne wa's absent. Also present were Public Works Director Colbert, City Administrator Hedges and City Attorney Hauge. FLOYD DICKENS - SILVER BELL ROAD Tom Colbert first introduced Floyd Dickens. who has requested a deferrment of assessments for Projects 11274 and 0285 consisting of Silver Bell Road streets and Wuthering Heights Road utility improvements. Mr. Dickens was present and indicated that he was unable, due to financial hardships, in- cluding the fact that his wife has recently had a work-related accident, to pay a total of $388.19 per month for assessments and taxes with an increase from $141.78 per month. Mr. Colbert indicated there is no policy providing for deferrment of special assessments due to financial hardships other than the senior citizen provision. There was discussion concerning need for a >- policy in the event that others request such deferrments, noting that with the current recession there may be many others that may potentially request such deferrments. After discussion, Egan moved, Rahn seconded the motion to defer action on the request of Mr. Dickens and requested the staff to prepare proposed guidelines for such requests and recommended the Council review the JAMES AND ARVELLA HORNE - PROJECTS 9131 & 924 - KINGSWOOD ADDITION Mr. and Mrs. James Horne appeared relative to their request that a por- tion of the assessments proposed by the staff for Kingswood Addition be re- scinded as recommended by the staff. Tom Colbert reviewed the proposal and indicated that Kingswood Addition was platted providing for Lots 1 through 11, and Outlots 1, 2, and 3 in 1963. Mr. Horne installed a private well and internal 6 inch water lateral system in Kingswood Road north to Outlot 2, in approximately 1964. In the Fall of 1973, Lot 11 requested water service from the City rather than the developer's private water supply, Lot 11 being the only lot with an additional homestead, other than the Hornes. Under Project 9131, approximately 335 feet of 10 inch water main was constructed within Kingswood Road connecting to the existing 16 inch trunk water main on Pilot Knob Road which was constructed under Project 024 in 1968. As a part of Project 0131, Lot 11 was assessed 120 linear feet in accordance with the Feasibility Report. On approximately March 17, 1982 the well located within Outlot 2, providing water service to Lots 3 through 10 was no longer operable and one existing house located in Lot 7, owned by Mr. Horne was in need of water service. He requested the City open the gate valve at the north end of Coronation Road to allow access to the City water supply. C 4" 0 III. NEW BUSINESS B. Project 274 and 285, Silver Bell (Utilities) - Deferment of Asses BACKGROUND INFORMATION and We have received the attached written request from Mr. Floyd Dickens requesting special consideration from the City for deferment of his assessments based on a financial hardship. Mr. Dickens has supplied the attached information in support of his financial hardship request. A history of the assessments levied against this parcel are included in the following table: y •-•. , M. 1968 Trunk Area Sanitary Sewer $ 100.00 30 $ 3.33 88 .1977 Trunk Area Water 190.00 (excluded by Council action 7-27-76) 1982 Street (#274) 1,950.41 5 390.08 11% 1982 Sanitary, Water & Services 3,802.07 15 253.47 118 (#285) $646.88 *does not include interest ($53.91/month)* Attached is a copy of Mr. Dickens 1982 property tax statement which shows the 1982 installment of principal and interest of $1,569.20 ($130.77 per month). As can be seen from the attached information, Mr. Dickens has indicated that his monthly pay- ment has increased from $141.78 per month to $388.19 per month through Northland Mortgage Company based on the assessments levied in September of 1981. STAFF RECaMMMATICNS Zhere presently is no policy providing for deferment of special assessments due to financial hardships. Therefore, any action would have to be at the discretion of the Special Assessment Ccaamittee and/or City Council. N 0 0 I 1W 0 C' Typed text of letter to the Special Assessment Carmittee: Dept. of Special assessment Inclosed in envelope I hope is enough papers to show cause for writing this letter. How mutch I really owe Fagan I don't understand. All I no my payments were 140.00 month now new payments are 388.00 month, way out of my reach. I Floyd am the sole support here, the wife got hurt on job as an inserted paper shows and has a disability. I am requesting to make some kind of payments a month to Eagan, we figure we can make 50.00 a month as you can see the house will be paid for soon, then we can apply sane to Eagan note. Hopefully this dept. will be under standing. Never thought we would be asking any body for any thing but I guess we half to yield. Sincerely, Floyd & Hazel Sue Dickens 2141 Silver Bell Rd. St. Paul Minn 55122 Home phone 452-4415 Burnsville Target Store - 435 8611 Ext. 415 Sue Honeywell - 6385104 - Floyd Floyd's Sup - Bcb Meliene - 5101 Sue's Sup - John Johnson - 8611 I have held up payment to Northland till this is settled. Served & Filed September 16-1977 State of Minn Dept of labor & Ind. Workcrens CaTpensation Corm. St. Paul Minn 55101 File # 498-32-3065 Record # 1000F III that by reason of the employee's daily work activities on Aug 11-75 & prior to the reto, the Ehp. suffered a personal injury arising out of & in the course of her erployment said injury being chronic tendin it is of the left awn and left shoulder. VII 6 that as a result of the aforesaid personal injury the euplcyee has sustained 20 Percent pennanent ostial disability of the left awn CNTY TAX HAZ INS TAX INCR 11/81 1 $111.09 106 'T18.52 06 13/82 8241.00 L2 320.08 01 00/00 815.55 12 $0.00 00 TOTAL ESCROW REQUIRED = 8111.12 $20.08 $15.55 10/31/81.--- " " ".!1 • . - IPA SHORTAGE 1 1 IS PRESENT THIS AMOUNT HAS BEEN 147.58 (145.75 I 599.17- I OIVI OEO BY 1.1 U..E R.1 ... THS UNTIL YOUR NBXT PNALY515 AND AODEO TO YOUR NEW VAYMENT. $38.60 $6.05 $19.83 $77.308141.78 NORTHLAND MORTGAGE COMPANY LOAN NO 003195-0 19 EFFECTIVE DATE 05/01/82 TY TAX 105/82 $927.53 061 $154.59 061 $927.54 Z INS 10/92 $241.00 12j $20.08 071 $140.56 0 ESCROW BALANCE 04/30/82 i $287.07 15174.67 0 DESCRIPTIO VER _ ... .... :F TOTAL DEDUCTIONS 41.0 CHECK AMOUNT ISe.7 ION D`5 06 O TARGA• ,a D 32 22 "y 11/81 1 $111.09 106 'T18.52 06 13/82 8241.00 L2 320.08 01 00/00 815.55 12 $0.00 00 TOTAL ESCROW REQUIRED = 8111.12 $20.08 $15.55 10/31/81.--- " " ".!1 • . - IPA SHORTAGE 1 1 IS PRESENT THIS AMOUNT HAS BEEN 147.58 (145.75 I 599.17- I OIVI OEO BY 1.1 U..E R.1 ... THS UNTIL YOUR NBXT PNALY515 AND AODEO TO YOUR NEW VAYMENT. $38.60 $6.05 $19.83 $77.308141.78 NORTHLAND MORTGAGE COMPANY LOAN NO 003195-0 19 EFFECTIVE DATE 05/01/82 TY TAX 105/82 $927.53 061 $154.59 061 $927.54 Z INS 10/92 $241.00 12j $20.08 071 $140.56 0 ESCROW BALANCE 04/30/82 i $287.07 15174.67 0 DESCRIPTIO VER _ ... .... 75 6.150 4.61 OT' c,cA+.a 10.68 175.E 21.96 360.E 7.17 114.E TOTAL EARNINGS 159, 2 TOTAL DEDUCTIONS 41.0 CHECK AMOUNT ISe.7 ION D`5 06 O TARGA• ,a D 32 22 "y TOTAL ESCROW REQUIRED = $ 174.67 $1068.10 Z m 6753`. KEEP THIS STUB IST Onn IE A SHORTAGE 1115 PRE5ENT THIS AMOUNT HAS SEEN nn LF MO 68.10 $781.03 ANALYSIS AND ADDED TOON EW VAYMENT. EA $6.05 $130.17 I $77.30 M 29:93DEP LIF MAY 2;O FICA 452;2 I 'AID THIS CHECK I DEDUCTED THIS CH �.�II JECK •� V AJ O t) 4 75 6.150 4.61 OT' c,cA+.a 10.68 175.E 21.96 360.E 7.17 114.E TOTAL EARNINGS 159, 2 TOTAL DEDUCTIONS 41.0 CHECK AMOUNT ISe.7 ION D`5 06 O TARGA• PHTAEER THIS IS NOT 1 A CHECK 6753`. KEEP THIS STUB IST 424201IFICA FOR YOUR RECORDS 74340 F 016 591 Social Security No. Name Period Ending Rate Check Dote Check Amount 83-34-4854F A DICKENS 04-18-821 10. 6 0 SO4 - 2 3 -3 21 253.! Current Earnings' 1 To. Deductions Miscellaneous Deductions Year To Date K/EnalDescr. Mrs. AmountTax 511 Ex. Amount Description jAmounl Description Amount U4;18;S.T. '400 424.20FED MU2 63;84�SUPPOR T 100QEARAI11G5 6753`. 1 TOTAL 424201IFICA I 28'42�CR. UNION 3636'FED W -H 10114 I N M 29:93DEP LIF MAY 2;O FICA 452;2 I OiAL 12 2: TOTAL 48:36,NN 463:C I � 'q WKS ELIG I 1 1 , KS WKD .3G -.'42;2 1 •_ - ( *r . ' �..' 7-, i �; VAC EAR 17250,7 r. 1 ♦ I 1 ragl[ in 1267 - `TAXPAYER'S FILELE COP COUNTY ENT CENTER GOVERNMENT CENTER PROPERTY IDENTIFICATION PJo, FLI]YD A & HAZEL DICKENS HASTINGS. MINN. 33033 DISI I PIAT IOL t99 LO 01800 OIO EP: 2141 AD. SILV stH�a DAM ST PAUL M twsT cEu+r w T 1 9 1 NMC M NAME Of TAAPAYER 2 9:1 ,"*OR" AonlluPln F L LY U A E HAZEL 01 EIRE 0191 SILVER ;TELL K )AEI. 1. 111101 E44. 1, TNI ST PAUL MN YES ELIGIBLE FORA REFUND f0 E W D OUT IF YOu'RF F LIOIPI F 101 ORIE OR BOTH OF THESE REFUNDS... INF MINNESOTA PROPERTY TAX REFUND AND INF SPECIAL PNOPERIY TAX RFFUND Illi RBI WIN R III UVNG TNI IMbjhi& IIIIIIII IIIOR: I IID IM Nit AMD:N ON LINT 11 049. j4 1. ml IN THIS LMou'r 0, HNI 11 3 7_6._5 C ENS MIT 04 Ulum N I SERl 1 1 ILII IN IRIS 140411 ON IINE I, IMBUE 3 6 62.36 100 A IDEM M IIP II Lo ILL IAEE of IVIS S11IIMfhl ER BELL RD 0 'EUS BOT IS 64CNED. 10.1 Owl DEEINOUENI FARES AND 1� MAv NOT RrPIY'OR ENE 1-0-Ep11 IA1 EfFUNDS f 351850 YOUR ITEMIZED STATEMENT 0 A COUNTY -- I25An5 6.267 s TowNsulP OR arr 1 10. 74 FOR TAX PURPOSE ONLY 6 SCHOOL DISTRICT 397.43 275 RA�NGC, 23 7 OTHER TAXING DISTRICT 29011, CF GOVFT LCT 7 a. FISCAL DISPARITY h j 1[1 2723 DEVELOPMENT DISTRICT ASSESSMENT AMOUNT LL��E1SNb. 6. SPW-285 637 B TAX BEFORE CREDITS 662.36 666.64 I 9 CREDITS WHICH REDUCE YOUR TAX !�- I 1,569.20 TOTAL (TO LINE 11) a. STAN SCHOOL AG2Muj IuRAI CYIoll INTEREST INCLUDED 922.32IN b. TITLE II/3CC ASSESSMEILT CREDIT -- II1C011! IAL OWNPOUSI A. WEILAND CREDIT Pill INNIS tiyf-`� 376.50 d. STATE PAID HOMESTEAD CREDIT IOTAX AFTER CREDITS 2855.86 11 SPECIAL ASSESSMENTS I IT 569.2U 17 TOTAL AMOUNT 1P855.C6 PAYABLE 927.53 FIRST HALF INSTALLMENT SECOND HALF INSr.—•1ENF 927.53 ER BELL RD N 55122 ESTIMATED MARICII VALUE 351850 CKENS 0 MISSED VAIDE 55122 6.267 PROPERTY DESCRIPTION SEC TOWN �Vt FOR TAX PURPOSE ONLY LOT RLR G� SECT 1CN 18 16N 275 RA�NGC, 23 1, 14.29 FT CF- S 2;08.;75 ;FT CF GOVFT LCT 7 i j 1[1 2723 SPECIAL ASSESSMENTS ASSESSMENT AMOUNT FI`TR 10 6. SPW-285 637 896.02 ST1274 681 666.64 I SPECIAL ASSESSMENT !�- I 1,569.20 TOTAL (TO LINE 11) INTEREST INCLUDED 922.32IN ASSESSMENTS -- II1C011! IAL OWNPOUSI Pill INNIS tiyf-`� { F LLJIU AjTim L IJ 1 A - c., • " L: l 2141 ST PAU44'H i 1 NMC t 10 01800 010 19 9 927.53 FLOYD A L HAZEL DICKENS 2141 SILVER BELL RU ST PAUL 11N 55127. NMC 1C 01800 010 79 9 927.53 ozo-ss I; o , OV SsOAc i 030 P'S a o-59 B n 7 A M A A h c Pail F. a o�d�/ .v. T hos. E 6 M A hale/O/0-78 Kenn ¢aly ' UI .fie. 010.1 2/chvv S ' Z� n ��i•�� �0 Z W\�' = d 4�Q � N Fern M L -000u/3 Lester Spencer Jetrab W. 1 Ac d o i r 8 F/�raG+rf�l Sj •o Z 01035 '-p .6 Jew./ rvhi/a N q ? KPanPd/ y o IC -7c 1 71 Ae, Oto -i,C N 509 50 :5-21. 016-7y 00-74 0So 0 Er G'CGL $OA: ' S�LV= 7 A M A A h V 1 h NJv 0 Agenda Information Memo July 30, 1982 Page Three 0 CONSENT'I ITEMS' CANCER DAY PROCLAMATION A. National Cancer Day Proclamation -- The United Cancer Institute is soliciting the support of mayors and city councils throughout the country to proclaim National Cancer Days which is September 7 through 11 this year for a period when persons who cannot afford a cancer checkup be given a free cancer checkup that week sponsored by the United Cancer Institute. Enclosed on page 1_ is a copy of a sample proclamation that has been provided for consideration from the United Cancer Institute. ACTION TO BE CONSIDERED ON THIS ITEM: 1982 to be National Cancer Day. /D To proclaim September 8, 0 0 CITY OF EAGAN EAGAN, MINNESOTA PROCLAMATION WHEREAS, according to highly qualified scientists in cancer research, we are walking around with a little time bomb in us from the environmental carcinogens that we have in our systems; this bomb may well explode on use ten, fifteen, or twenty years from now in tremendous numbers; and WHEREAS, demographic and health trends suggest that deaths from cancer may number about eight million annually by the year 2000, according to the World Health Organization report; and WHEREAS, the United Cancer Institute has proposed a Cancer Control Program to set up mini -cancer detection facilities through- out the nation to give to those who cannot afford it a- free cancer check-up during September 7 - 11, 1982; and WHEREAS, the early detection and treatment of cancer in its early stages would result in the savings of millions of lives each year; NOW, THEREFORE, I, BEA BLOMQUIST, MAYOR OF THE CITY OF EAGAN, DO HEREBY PROCLAIM September 8, 1982 to be NATIONAL CANCER DAY in the City of Eagan and urge all residents to seek early check- ups. Dated: August 3, 1982 yor E Agenda Information Memo July 30, 1982 Page Four 0 MnDOT AGREEMENT # 60681 B. Approve MnDOT Agreement #60681 (I -35E & County Road 26 - Utili- ties) -- In November of 1982, MnDOT proposes to award a contract to initiate the construction of the interchange of I -35E with County Road 26 (Lone Oak Road) and its connection to the interchange with I-494. Because this construction project impacts the City of Eagan's in place, existing utilities, MnDOT is required to perform the relocation necessitated by this construction. This agreement authorizes MnDOT to perform this work in accordance with approved plans and specifications at no cost to the City. ACTION TO BE CONSIDERED ON THIS ITEM: To approve MnDOT Agreement #60681 and authorize the Mayor and City Clerk to execute said agree- ment. CONTRACT 81-3 C. Contract 81-3, Final Payment/Acceptance (T.H. 55/Burr Oak Pond, et al - Utilities) -- Contract 81-3 incorporated the following projects and their locations: Project No. Location Project #1828 T.H. 55 to Burr Oak Pond Project #318 Yankee Square Shopping Center Storm Sewer Project #319 Burr Oak Pond Trunk Storm Sewer Outlet to Mike Collins Drive Project'327A Killdeer Addition Utilities The City has received a request for final payment along with a certification of compliance with the City approved plans and speci- fications from the consulting engineering firm. All final in- spections have been performed with City personnel. The final pay- ment is approximately 2.75% less than the revised original contract amount and is approximately 19.8% less the preliminary report esti- mates as a whole. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the tenth and final payment to Parrott Construction, Inc., in the amount of $2,936.74 for Contract 81-3 and accept for perpetual maintenance. /;L 0 0 Agenda Information Memo July 30, 1982 Page Five CONTRACT 81-4 D. Contract 81-4, Change Order No. 2 (St. Francis Wood Second Addition, et al - Utilities) -- This change order consists of two parts. Part A provides for extra costs incurred due to minor changes in the approved grading plan by the developer which required a relocation of some utilities to save existing trees. In addition, it incorporates a remobilization cost necessitated by a delay in the acquisition of the utility easement from the McCarthy property to the south. (Part A, add $2,531.98.) Part B relates to addi- tional costs incurred to Project 324 (Safari at Eagan) due to de- letion of scope of project and adverse conditions created by the developer's grading. (Add $4,542.93.) All cost associated with these change orders will be incorporated in the final assessment amounts for respective projects. ACTION TO BE CONSIDERED ON THIS ITEM: To approve change order #2 to Contract 81-4 in the amount of $7,074.91. CONTRACT 81-4 E. Contract 81-4, Final Payment/Acceptance (St. Francis Wood 2nd Addition , et al - Utilities) -- The City has received a request for final payment through the consulting engineering firm along with a certification of compliance with City approved plans and specifications. All inspections have been performed with City personnel and found to be in order for acceptance. Contract 81- 4 consists of the following projects: Project Number Location/Description Project #307A St. Francis Wood 2nd Addition - Utilities Project #324A Safari at Eagan - Utilities Project #328A Ches Mar East 4th Addition - Utilities Project #329A Cedar Cliff 2nd Addition - Utilities The final contract amount resulted in an approximate 2.0% overrun of the revised awarded contract but was approximately 16.1% under the accumulated preliminary report estimates. The final inspections being complete, it is now appropriate for the City to accept this project. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the seventh and final payment of $43,004.16 to Fischer Construction Company for Contract 81-4 and accept for perpetual maintenance. j3 0 0 Agenda Information Memo July 30, 1982 Page Six EASTMENT VACATION F. Easement Vacation, Receive Petition/Order Public Hearing (Beacon Hill Ponding Easement) --The City received a request from the owner of Lot 12, Block 9, Beacon Hill Addition, requesting that a 1975 ponding easement be vacated due to the fact that it was incorporated within the official platting of the Beacon Hill Addition. This previous easement was discovered through a detailed title search of the property. A research of the records indicates that the original ponding easement acquired from Blackhawk Park, Inc., in 1975 was modified and satisfactorily incorporated within the final platting of the Beacon Hills Subdivision. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and order a public hearing to vacate a ponding easement in the vicinity of Lot 12, Block 9, Beacon Hill Addition. PROJECT 241 G. Project #241, Receive Final Reassessment Roll/Order Public Hearing (Trudi Johnson) -- On February 26, 1982, District Court ordered the City of Eagan to vacate the original assessment of $32,323.61 as levied against Parcel 10-02500-021-25 under the owner- ship of Trudi Johnson. This court order indicated that the benefit conferred upon this property does not exceed $11,300. Therefore, because the City has vacated the original assessment in total, it is now necessary that the City hold a new assessment hearing to relevy the amount that has been determined to be appropriate by District Court action. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final reas- sessment roll for Parcel 10-02500-021-25 (Trudi Johnson) and order the public hearing to be held on September 7, 1982. PROJECT #307A H. Project #307A, Receive Final Assessment Roll/Order Public Hearing (St. Francis Wood 2nd Addition - Utilities) -- Construction of utilities within the St. Francis Woods 2nd Addition have now been completed and all costs associated with this project have been tabulated and the final assessment roll has been prepared. This project was completed under Contract 81-4. ACTION TO BE CONSIDERED ON THIS ITEM: ment roll for Project 307A (St. Francis ties) and order the public hearing to be To receive the final assess - Wood 2nd Addition - utili- held on September 7, 1982. 0 0 Agenda Information Memo July 30, 1982 Page Seven PROJECT 324A I. Project 324A, Receive Final Assessment Roll/Order Public Hearing (Safari at Eagan - Utilities) -- Construction providing for the installation of utilities under this project has been completed and all costs associated with this construction have been tabulated and the final assessment roll prepared. This project was completed under Contract 81-4. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assess- ment roll for Project 324A (Safari at Eagan - Utilitiies) and order the public hearing to be held on September 7, 1982. PROJECT 328A J. Project 328A, Receive Final Assessment Roll/Order Public Hearing (Ches Mar East 4th Addition - Utilities) -- All construction provi- ding for the installation of utilities within this subdivision has been completed under Contract 81-4 and all cost associated with this construction have been tabulated and the final assessment roll has been prepared. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assess- ment roll for Project 328A (Ches Mar East 4th Addition - Utilities) and order the public hearing to be held on September 7, 1982. PROJECT 329A K. Project 329A, Receive Final Assessment Roll/Order Public Hearing (Cedar Cliff 2nd Addition - Utilities) -- All construction has been completed for the installation of utilities within this subdi- vision under Contract 81-4. All costs associated with this project have been tabulated and the final assessment roll.has been prepared. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assess- ment roll for Project 329A (Cedar Cliff 2nd Addition - Utilities) and order the public hearing to be held on September 7, 1982. !S 0 0 Agenda Information Memo July 30, 1982 Page Eight 1P,UBL'I.0 HEARINGS'. PROJECT 360 A. Project #360 (Tower View Road - Street Improvements) -- In reponse to a petition received from the developer of the Lone Oak Heights Addition, Orrin Aune, and Sperry Univac Semi -Conductor facility (Ed Michaud) a feasibility report was prepared and pre- sented to the Council on July 6, 1982 with a public hearing scheduled for August 3, 1982. A copy of the feasibility report for this project is enclosed on pages 17 through A7 for the Council's information. Copies of this report have sent to both petitioners for their review. All legal notices have been forwarded to the affected property owners and published in the legal newspaper. Staff has not received any objections pertaining to this proposed project. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project #360 for street improvements to Tower View Road, west of Pilot Knob Road. 16 rI REPORT ON 0 TOWERVIEW ROAD STREET IMPROVEMENTS PROJECT, No. 360 FOR EAGAN, MINNESOTA FILE No. 49266 BouedAwf /?oee re, 114&4" a 4ea4cral r Yom e""4199 94. it Pa", Af&m"*& 17 0 0 2335 V. `/h..b .411A..q 36 Sr. /2...4 hf...& 55113 PL..., 612-636.4600 June 23, 1982 Honorable Mayor 6 Council City of Eagan 3795 Pilot Knob Road Eagan, Mn. 55122 Re: Towerview Road Street Improvements Project 360 Our File No. 49255 Dear Mayor and Council: Orin G. B.nnrrou, P.C. R.Lnr W. X..'. P.E. JuaPh C. AnWrhk. P.E. R d/urd A. L,mbM. P.E. Rrchuld E. Turner, Y.E. J.mn C. (Nem, P.!'. Glenn N, Crnd, P E'. Keith A. G,.d.n. Y.E. Thom E. Nurrr. P L. A."M W. F.,m P E. Ruben G. Srhunrrhr, PE. M.rv. L. Srur.lu, P.E. G.mold C. & ...dr. P.E. Jerry A. Buendun. P.E. Murk A. N..w . P, E Ted K. Eield. P.E. Mnh.el T. N.mmunn. P.E. Cha kk A. L,. kw. Le. M. P.ahky N.Aen M. M.. DaYW E. Olmn Transmitted herewith is our report for Towerview Road Street Improvements, Project 360. This report covers grading and street improvements for Towerview Road west of Pilot Knob Road, C.S.A.H. No. 31. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONESTR00,ROSE�ERLIK b ASSOCIATES, INC. Mak A. Hanson MAH:li Approved 0273b I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minneeo a. Mark A. Hanson Date Thomas A. Colbert, P.E. Director of Public Works Date: 42;- J,,? Ti 1982 Reg. No. 14260 0 TOWERVIEW ROAD• STREET IMPROVEMENT SCOPE: This project provides for grading and street improvements with related drainage facilities for Towerview Road west of Pilot Knob Road. Towerview Road will ultimately provide access to Lone Oak Heights, Sperry Univac, Pilot Knob Park, and Eagan's 0.5 million gallon elevated storage facility. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accor- dance with the Master Street Plan and Storm Sewer Plan for the City of Eagan. The project as outlined herein can best be carried out as one contract. DISCUSSION• A. STREET: Towerview Road is an existing 24 foot wide gravel street. The road presently provides access to Pilot Knob Park and the existing 0.5 million gallon storage facility owned by the City of Eagan. Sperry -Univac is present- ly building a new facility south and west from Towerview Road at it's westerly end. Lone Oak Heights is a proposed development located north of Towerview Road and directly east of Pilot Knob Road. It is proposed to upgrade Towerview Road to a 32 foot wide 9 ton bitumin- ous street. Concrete curb and gutter is proposed at the alignment shown on the attached drawing. A 37 foot wide entrance was provided at Pilot Knob Road. It is proposed to widen this to 40' and extend this width back 180 feet from the property line at Pilot Knob Road to provide a right turn lane and then taper to 32 feet wide street. It is also proposed to construct a 35 foot radius cul-de-sac and 6 parking spaces at the westerly end to provide parking for recreation facilities for Pilot Knob Park. Construction of the parking area will require reconstruction of the bituminous pathway. Page 1. 0273b 19 0 0 To determine a 9 ton street design soil borings taken for con-struction of the elevated storage tank were utilized in conjunction with assuming a future ADT of 2,400 vehicles per day. The proposed street section is as follows: 1-1/2" 2341 Bituminous Wear Course 3" 2331 Bituminous Base Course 8" Claes 5 Aggregate Base, 100% crushed It is proposed to lower the easterly half of Towerview Road from its pres- ant existing grade approximately 4-5 feet. This will provide proper sight distance for stopping at Pilot Knob Road and also at Shields Lane within Lone Oak Heights. Due to the lowering of Towerview Road, it is necessary to insu- late approximatly 300 feet of water main and lower approximately 250 feet of water main. B. STORM SEWER: Storm sewer proposed herein provides for a 15 inch storm sewer from Towerview Road to Pond DP -17 as designated in the Comprehensive Storm Sewer Plan for the City of Eagan. Included at Towerview Road will be two catch basins. The design low point for Towerview Road will be at the Sperry Univac entrance. AREA TO BE INCLUDED: ASSESSMENT AREA NE 1/4 SECTION 9 Parcel 010 -03 -Eagan Water Reservoir Parcel 010 -04 -Sperry -Univac Parcel 011 -02 -Lone Oak Heights CONSTRUCTION AREA NE 1/4 SECTION 9 Parcel 010 -03 -Eagan Water Reservoir Parcel 010 -04 -Sperry -Univac Parcel 011 -02 -Lone Oak Heights Parcel 012 -02 -Eagan Park Department COST ESTIMATE: Detailed cost estimates are presented at the back of this re- port in Appendix A. These costa are summarized as follows: Page 2. 0273b 20 0 0 STREET $124,740 STORM SEWER 16,210 TOTAL ..................... $140,950 The total estimated project cost is $140,950 which includes contingencies and all related overhead. Overhead costa are estimated at 27%. and include legal, engineering, administration, and bond interest. EASEMENTS: Street right-of-way 60 feet wide for Towerview Road was dedicated in 1964. A permanent easement, however, will be required from Sperry -Univac to construct the proposed cul-de-sac at the westerly end. A temporary con- struction easement will be required from Sperry Univac and Lone Oak Heights for construction of side slopes. It is anticipated all easements will be ob- tained prior to street construction at no cost. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port in Appendix B. Assessments for streets are proposed to be assessed to all abutting prop- erty except Pilot Knob Park. In accordance with Special Assessment Policy for the City of Eagan all assessments incurred to Park Land shall be spread over the assessment area proposed as part of the project. A residential rate is proposed to be assessed to Lone Oak Heights and to the City of Eagan Water Reservoir Site. The residential rate includes a 7 ton street design versus the 9 ton street design as proposed. Also included is 100% of all costs as- sociated with grading and water main reconstruction. It is proposed to assess Sperry Univac a commercial -industrial rate for a 9 ton street design which also includes 100% of all costs associated with grading and water main recon- struction. Page 3. 0273b �I 0 0 Storm sewer costa are proposed to be assessed on a front foot basis. The storm sewer rate was determined by taking the total storm sewer cost and dividing it by the total assessable footage for Towerview Road. Assessment rates presented herein will be revised based on final coats. A summary of assessable rates are as follows: Street - Residential Rate $43.87/F.F. - Commercial -Industrial $85.57/F.F. Storm Sewer $ 8.80/F.F. REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: STREET Project Cost Revenue Balance Street $124,740 Street Assessment $124,740 $124,740 $124,740 - 0 - STORM SEWER Project Cost Revenue Balance Storm Sewer $ 16,210 Storm Sewer Assessment $ 16,210 $ 16,210 $ 16,210 - 0 - PROJECT SCHEDULE Present Feasibility Report July 6, 1982 Public Hearing August 3, 1982 Approve Plana and Specifications August, 1982 Open Bids September, 1982 Award Contract September, 1982 Construction Completion November, 1982 Assessment Hearing Winter, 1983 First Payment Due with Real Estate Taxes May, 1984 0273b Page 4. 2)_ APPENDIX A COST ESTIMATE TOWERVIEW ROAD PROJECT 360 A. STREET 9,600 Cu.yde. Common excavation @ $1.30/cu.yd. $ 12,480 900 Cu.yds. Subgrade excavation @ $1.50/cu.yd. 1,350 1,800 Ton Select granular borrow @ $3.00/ton 5,400 2,700 Ton Class 5 aggregate base 100% crushed @ $6.00/ton 16,200 860 Ton 2331 Bituminous base course @ $11.00/ton 9,460 430 Ton 2341 Bituminous wear course @ $12.00/ton 5,160 65 Ton Bituminous material for mixture @ $190.00/ton 12,350 260 Gale. Bituminous material for tack coat @ $1.50/gal. 390 2,620 Lin.ft. B618 Concrete curb S gutter @ $5.50/lin.ft. 14,410 40 Lin.ft. Concrete Valley gutter @ $6.00/lin.ft. 240 130 Lin.ft. S' wide bituminous pathway @ $10.00/lin.ft. 1,300 150 Sq.yds. Insulate water main @ $22.00/sq.yd. 3,300 300 Lin.ft. Lower water main @ $10.00/lin.ft. 3,000 500 Sq.yds. Sod with topsoil @ $2.00/sq.yd. 1,000 3.0 Acres Seed with topsoil and mulch @ $2,500.00/acre 7,500 $ 93,540 +5% Contingencies 4,680 $ 98,220 +27% Legal, Engrng., Admin. 6 Bond Interest 26,520 TOTAL ............................................ $124,740 Page 5. 0273b a3 0 0 B. STORM SEWER 350 Lin.ft. 15" RCP Storm sewer @ $20.00/lin.ft. $ 7,000 2 Each Std. 4' dia. MH w/casting @ $900.00/each 1,800 2 Each Std. CB w/casting @ $700.00/each 1,400 1 Each 15" BCP flared end @ $500.00/each .500 4.0 Cu.yds. Grouted rip rap @ $50.00/cu.yd. 200 0.5 Acres Seed with topsoil b mulch @ $2,500.00/acre 1.250 $12,150 +5% Contingency 610 $12,760 +27% Legal, Engrng., Admin. b Bond Interest 3,450 TOTAL.............................................. $16,210 A. STREET $124,740 B. STORM SEWER 16,210 TOTAL ........ $140,950 0273b Page 6. a 4 0 0 APPENDIX B PRELIMINARY ASSESSMENT ROLL TOWERVIEW ROAD PROJECT 360 A.) STREET LEGAL Front Foot NE 1/4 Section 9 Parcel 010-03 - Eagan Water Reservoir 200' Parcel 010-04 - Sperry Univac 1,054' Parcel 011-02 - Lone Oak Heights 587.62 TOTAL 1,841.62 B.) STORM SEWER LEGAL Front Foot NE 1/4 Section 9 Parcel 010-03 - Eagan Water Reservoir 200' Parcel 010-04 - Sperry Univac 1,054' Parcel 011-02 - Lone Oak Heights 587.62 TOTAL 1,841.62 SUMMARY LEGAL Parcel 010-03 - Eagan Water Reservoir Parcel 010-04 - Sperry Univac Parcel 011-02 - Lone Oak Heights C - Commercial/Industrial Rate R - Residential Rate Street 8.774.00 90,187.11 25,778.89 Page 7. 0273b as Rate/F.F. $43.87-R $85.57-C $43.87-R Rate/F.F. $ 8.80 $ 8.80 $ 8.80 Storm Sever 1,760.41 9,277.34 5,172.25 Total Assessment $ 8,774.00 90,187.11 25,778.89 $124,740.00 Total Assessment $ 1,760.41 9,277.34 5,172.25 $ 16,210.00 Total Assessment $ 10,534.41 99,464.45 30.951.14 $140,950.00 ` Pond DP- III \\ J PILOT KNOB PARK —Proposed Storm Sewer J TOWERVI�W EX. WATERMAIN I INSULATE WATERMAIN LOWER WATERMAIN co CA W SPERRY-UNIVAC LONE OAK HEIGHTS - i RD. TOWERVIEW ROAD STREET IMPROVEMENTS ca O Y _o J FL r co F d± EX. STORM _ SEWER r PROJECT NO, 360 SCALE: V-200' 49255 BOWMTOM ROSEW ANDE" A ASSOC„ W. • 1p EX. WAT SPERRY-UNIVAC TOWERVIEW ROAD STREET ASSESSMENTS ■ W ; ; EX. STORM._ II Y i SEWER O i J J C6 a 6 ® COMMERCIAL INDUSTRIAL- RESIDENTIAL SCALE: 1'-200' PROJECT NO. 360 49255 10 Irl 1-11 k WOiEpE, AIDE" t ASM NIL • Agenda Information Memo July 30, 1982 Page Nine PROJECT 362 B. Project #362 (Tomark 2nd Addition - Streets & Utilities) -- In response to a petition received from the developers of Tomark 2nd Addition, a feasibility report was prepared and presented to the Council at the July 6 meeting with a public hearing being scheduled for August 3. A copy of that feasibility report is en- closed on pages - ac) through . 4-7, for the Council's information. Copies of this report have been orwarded to the developer for his information. All legal notices have been sent to the affected property owners to be assessed under this project and published in the legal newspaper. Staff has not received any objections to this proposed project as of this date. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project #362 providing for the installation of streets and utilities to the Tomark 2nd Addition. FM. REPORT ON TOMARK 2ND ADDITION UTILITY & STREET IMPROVEMENTS PROJECT No. FOR 362 EAGAN, MINNESOTA 1982 FILE No. 49257 Bo.reeAmf Rose re, yQmd43,%" a yq"ocla&d,, 9mr. e9 E 8l Pain, Mra..eola 1R 1335 V 7e...A-#.pA..r 36 8J. Ped.. df." 55„3 PA.: 611-636-4600 July 6, 1982 Honorable Mayor and Council City of Eagan 3795 Pilot Knob Road Eagan, Mn. 55122 Attn: Mr. Tom Colbert Re: Tomark 2nd Addition Utilities and Street Improvements Project 362 Our File No. 49257 Dear Mayor and Council: On. G. P.m., P.E. R.brl W. Roar. , P.E. JWPh C. Anaerlik, P.E. find!✓rd A. LembrY. P.A. Rkhuw E. Tvnrr. Y.E. Juror, C. Olwn, P.E. Gann R. G.W. P.E. Kwh A. Guw✓n, P. E, Th. E. N✓yr., P.E. Rrchuw W. lover. P2. xobrl G. S.Tum.lP. Pk.', Mur.m L. lurnl., AL. Ihm.rd ('. fiew,a. Y.E. Jrrry A. tluuwun, Y.E. Musk A. //down, Y.E. Ted K. Pond. P E mohdn L Nuuununn, P.E. Chdrh7 A. Eirckwn Leo M. Pdwhky N.rWn M. Glum O.nd E. Oh.. Transmitted herewith is our report for Tomark 2nd Addition Utilities and Street Improvements Project 362. This report covers sanitary sewer, water main, storm sewer, and street con- struction for Tomark 2nd Addition. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONESTR00, ROSE%NE, ANDERRLLIK 6 ASSOCIATES, INC. 04 Mark A. Hanson MAH:li I hereby certify that this report was pre- pared by me or under my direct supervision and that I am a duly Registered Profession - 1 Engineer under the laws of the S to of nesota. A i roved b j' PP ;CG- %' L ✓ r/iomas A. Co bert, P.E. Director of Public Works Mark A. Hanson 0397b Date: %(1-f_.�z Date: July 6, 1982 Reg. No. 14260 36 TOMARK 2ND ADDITION UTILITY AND STREET IMPROVEMENT SCOPE: This project provides for construction of sanitary sewer, water main, storm sewer, and street construction within Tomark 2nd Addition. Tomark 2nd Addition consists of one building complex containing 78 dwelling unite located immediately south of Tomark let Addition on the east side of Golfview Drive. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accor— dance with the Master Utility and Street Plana for the City of Eagan. The project as outlined herein can beat be carried out as two contracts. Contract I would include construction of utilities and a portion of the gravel base. Contract II would include construction of the remaining gravel base and the bituminous surface in conjunction with concrete curb and gutter. DISCUSSION: CONTRACT I A. SANITARY SEWER: It is proposed to construct 10 inch sanitary sewer south from the existing 10 inch sanitary sewer at the south property line of Lots 1 b 2 Tomark lot Addition. The sanitary sewer will be constructed to the south property line of Tomark 2nd Addition along the centerline of Golfview Drive. It is also proposed to construct an 8 inch sanitary sewer south from Golf— view Drive adjacent to proposed Building 4 to the south property line for Tomark Addition. This line will provide sanitary sewer service for proposed Lexington Place. B. WATER MAIN: It is proposed to construct 8 inch water main south from the existing 8 inch water main at the south property line of Lots 1 b 2 Tomark let Addition. The water main will be constructed to the south property line of Tomark 2nd Addition 10 feet west of the centerline of Golfview Drive. It is Page 2. 0397b 31 also proposed to construct two 6 inch water main lines which will provide fire protection for the north and south side of the proposed building. The north- erly line will also provide water service. C. STORM SEWER: Storm sewer construction proposed herein conveys storm water from Tomark let and 2nd Additions to Pond DP -10 located in the southeast corner of Yankee Doodle Road and Lexington Avenue. Also included is construc- tion of storm sewer from Golfview Drive to the southeast to the overflow area for Pond DP -9. Pond DP -9 is located east of Tomark 2nd Addition within Car- riage Hills Golf Course. The overflow drainage route for Pond DP -9 is to the west through Tomark 2nd Addition. Therefore, storm sewer construction pro- posed herein will preserve the overflow drainage route as it presently ex- ists. No storm sewer oversizing is required for this construction. However, to provide the proposed control outlet elevation for Pond DP -9, as indicated in the Comprehensive Storm Sewer Plan, it will require overdepth for this por- tion of storm sewer. Storm sewer proposed in Tomark 2nd Addition vary in size from 12 inch to 30 inch. Due to Tomark 2nd Addition not incorporating the de- sign low point for Golfview Drive, two additional catch basins and 35 lineal feet of 12 inch storm sewer pipe is proposed to prevent erosion at the street end. The storm sewer pipe for the outlet to Pond DP -18 located south of Tomark Addition is proposed to be constructed as part of the future Lexington Place Development. The Revised Preliminary Report for Project No. 322 (O'Leary Lake Outlet) dated June 23, 1982 indicated the trunk storm sewer from Pond DP -10 to Pond DP -5 would be required at the time the remaining portion of Tomark Development or Lexington Place were developed. Due to Tomark 2nd Addition including only Page. 3. 0397b 3Z one building complex, it is recommended the outlet for Pond DP -10 to Pond DP -5 be delayed until Tomark 3rd Addition or Lexington Place are developed. How- ever, in the event Pond DP -10 warrants an outlet pipe prior to either of these developments occurring, construction of this storm sewer pipe may have to be done separately. D. STREET (Grading/Gravel Base): It is proposed to construct Golfview Drive from the south property line of Lots 1 6 2, Tomark let Addition to the south property line of Tomark 2nd Addition. It is assumed the developer will rough grade the street to the designed eubgrade elevation. After installation of utilities, the contractor shall properly grade and compact the eubgrade sur- face. A 4 inch aggregate base will then be compacted in place. Due to the nature of the soils encountered in Project No. 336 (Tomark lst Addn.), it is anticipated that a 1.0' subcut will be required prior to street construction. CONTRACT II E. STREET (Surfacing): Surfacing of Golfview Drive includes construction of a 2 inch aggregate base and a 3 inch bituminous surface on the existing 4 inch aggregate base included as part of Contract I. Also included is construction of B618 concrete curb and gutter in conjunction with topsoil and seeding. AREA TO BE INCLUDED: Assessment Area W 1/2 Section 14 Tomark 2nd Addition Lexington Place - Parcel 010-29 Construction Area NW 1/4 Section 14 Tomark 2nd Addition COST ESTIMATE: Detailed cost estimates are included at the back of this re- port. A summary of these costa are as follows: Page 4. 0397b 33 0 0 CONTRACT I - Sanitary Sewer $ 30,700 Water Main 23,260 Storm Sewer 70,760 Street (Grading/gravel base) 7,060 TOTAL $131,780 CONTRACT II - Street (Surfacing) 17,250 TOTAL CONTRACT I AND II ........ $149,030 The total estimated project coat is $149,030 which includes contingencies and all related overhead. Overhead coats are estimated at 27% and include legal, engineering, administration and bond interest. EASEMENTS: Easements are required for construction of utilities within Out - lots A, C 6 D of Tomark 2nd Addition. It is anticipated easements will be ac- quired at no cost with final plat approval. Easements required for this proj- ect are as follows: 1. A sanitary sewer easement south from Golfview Drive (Outlot C) to the south line of Outlot A, Tomark 2nd Addition to serve future Lexington Place. 2. A storm sewer easement from the overflow drainage area for Pond DP -9 to Pond DP -10 through Outlots A, C S D of Tomark 2nd Addi- tion. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. Final assessments coats will be revised based on final costs. A preliminary assessment roll is included at the back of this report. Page 5. 0397b 34 0 Sanitary sewer assessment to Tomark 2nd Addition includes the sanitary sewer within Golfview drive and the sanitary sewer service to Building 3. Sanitary sewer south from Golfview Drive to the south property line of Outlot A. Tomark Addition will be assessed to Lexington Place. Trunk sanitary sewer for this area was previously assessed as part of Project 58. Water main construction proposed herein will be assessed in its entirety to Block 1, Tomark 2nd Addition. Trunk water main was previously assessed as part of Project 58. Storm sewer construction proposed herein will be assessed to Tomark 2nd Addition except. the cost associated with any overdepth of the storm sewer con- structed from the overflow drainage area for Pond DP -9 to Pond DP -10. This additional coat will be the responsibility of the Trunk Storm Sewer Fund. Due to no oversizing of storm sewer pipe being required to convey storm water from areas outside.Tomark Addition, all storm sewer pipe will be assessed as later- al storm sewer. It is proposed to assess trunk area storm sewer for Block 1, Tomark 2nd Addition as a part of this project with the outlots of the 2nd Ad- dition being assessed at the time of their development or when the trunk storm sewer is constructed from Pond DP -10 to Pond DP -5, whichever occurs first. Street construction proposed herein will be assessed completely to Block 1, Tomark 2nd Addition. REVENUE SOURCES: Revenue sources to cover the cost of this project are listed as follows: SANITARY SEWER Project Cost Revenue Balance Lateral $ 30,700 Lateral Assessment $ 30,700 TOTAL $ 30,700 $ 30,700 - 0 - Page 6. 0397b 3s REVENUE SOURCES. CONTINUED WATER MAIN Lateral $ 23,260 Lateral Assessment $ 23,260 TOTAL $ 23,260 $ 23,260 - 0 - STORM SEWER Lateral $ 65,020 Trunk 5,740 Trunk Assessment $ 10,980 Lateral Assessment $ 65,,020 TOTAL $ 70,760 $ 81,740 +$5,240 STREET Street (Grading/Gravel Base) $ 7,060 Street (Surfacing) 17,250 Street Assessment $ 24,310 TOTAL $ 24,310 $ 24,310 - 0 - SCHEDULE Present Feasiblity Report Public Hearing Approve Plans and Specifications Open Bids Award Bids Construction Completion Assessment Hearing First Payment Due with Real Estate Taxes Page 7. 0397b 3z July 6, 1982 August 3, 1982 Summer/Fall, 1982 Fall, 1982 Fall, 1982 Spring, 1983 Summer, 1983 May, 1984 0 0 APPENDIX A COST ESTIMATE TOMARK 2ND ADDITION PROJECT 362 CONTRACT I A. SANITARY SEWER 110 Lin.ft. 10" PVC Sanitary sewer, 10'-15' dp, in pl. @ $14.00/l.f. $ 1,540 90 Lin.ft. 10" PVC Sanitary sewer, 15'-20' dp, in pl. @ $18.00/l.f. 1,620 60 Lin.ft. 10" PVC Sanitary sewer, 20'-25' dp. in pl. @ $26.00/l.f. 1,560 410 Lin.ft. 8" PVC Sanitary sewer, 0'-10' dp. in pl. @ $10.00/l.f. 4,100 30 Lin.ft. 8" PVC Sanitary sewer, 10'-15' dp, in pl. @ $13.00/l.f. 390 200 Lin.ft. 8" PVC Sanitary sewer, 15'-20' dp. in pl. @ $16.00/l.f. 3,200 6 Each Std. MR w/casting @ $850.00/each 5,100 30 Lin.ft. MH depth greater than 8' dp. @ $70.00/l.f. 2,100 15 Lin.ft. 8" DIP outside drop @ $80.00/l.f. 1,200 1 Each Cut into existing MH @ $400.00/each 400 150 Ton Rock stabilization below pipe @ $6.00/ton 900 900 Lin.ft. Mechanical trench compaction @ $1.00/l.f. 900 Total $23,010 +5% Contingency 1,160 $24,170 +27% Legal, Engrng., Admin. S Bond Interest 6,530 A. TOTAL SANITARY SEWER ............................. $30,700 0397b Page 8. 37 0 0 B. WATER MAIN 260 Lin.ft. 8" DIP Water Main @ $12.00/l.f. $ 3,120 620 Lin.ft. 6" DIP Water Main @ $11.00/l.f. 6,820 2 Each Hydrant in pl. @ $850/each 1,700 1 Each 8" Resilient wedge gate valve b box @ $600.00/each 600 2 Each 6" Resilient wedge gate valve b box @ $400.00/each 800 2,500 Lbs. Fittings in pl. @ $1.20/lb. 3,000 1 Each Connect 8" DIP to existing 8" plug @ $400.00/each 400 990 Lin.ft. Mechanical trench compaction @ $1.00/1.f. 990 Total $17,430 +5% Contingency 880 $18,310 +27% Legal, Engrng., Admin. b Bond Interest 4,950 TOTAL WATER MAIN .................................... $23,260 0397b Page 9. 9.1 0 0 C. STORM SEWER 100 Lin.ft. 30" RCP Storm sewer, 0'-10' dp. in pl. @ $35.00/l.f. $ 3,500 50 Lin.ft. 30" RCP Storm sewer, 10'-15' dp. in pl. @ $37.00/l.f. 1,850 400 Lin.ft. 30" RCP Storm sewer, 15'-20' dp. in pl. @ $39.00/l.f. 15,600 210 Lin.ft. 15" RCP Storm sewer, 0'-10' dp. in pl. @ $18.00/l.f. 3,780 110 Lin.ft. 12" RCP Storm sewer, 0'-10' dp. in pl. @ $15.00/l.f. 1,650 40 Lin.ft. 12" RCP Storm sewer, 10'-15' dp. in pl. @ $17.00/l.f. 680 20 Lin.ft. 12" RCP Storm sewer, 15'-20' dp. in pl. @ $20.00/l.f. 400 110 Lin.ft. 12" RCP Storm sewer, 20'-25' dp. in pl. @ $26.00/l.f. 2,860 150 Lin.ft. 12" RCP Storm sewer, 25'-30' dp. in pl. @ $30.00/l.f. 4,500 4 Each Std. MM w/casting @ $850.00/each 3,400 2 Each Std. Catch basin manhole w/casting @ $850.00/each 1,700 3 Each Std. Catch basin w/casting @ $600.00/each 1,800 35 Lin.ft. Manhole depth greater than 8' dp. @ $70.00/l.f. 2,450 1 Each 30" BCP flared end w/trash guard @ $1,500.00/each 1,500 1 Each 12" RCP flared end w/trash guard @ $600.00/each 600 12 Cu.yds. Grouted rip rap @ $50.00/cu.yd. 600 2.0 Ace. Seed with mulch @ $2,000/acre 4,000 150 Ton Rock stabilization below pipe @ $6.00/ton 900 1,280 Lin.ft. Mechanical trench compaction @ $1.00/l.f. 1,280 Total $53,050 +5% Contingency 20660 $55,710 +27% Legal, Engrng., Admin. 6 Bond Interest 15,050 C. TOTAL STORM SEWER ................................ $70,760 Page 10. 0397b 39 0 0 D. STREET (Grading/Gravel Base) 360 Cu.yda. Subgrade excavation @ $2.00/cu.yd. 710 Ton Select granular borrow @ $3.00/ton 1,100 Sq.yds. Subgrade preparation @ $0.50/sq.yd. 270 Ton Class 2 crushed limestone @ $7.00/ton Total +5% Contingency +27% Legal, Engrng., Admin. b Bond Interest D. TOTAL STREET (Grading/Gravel Base) ............... CONTRACT I A. Sanitary Sewer B. Water Main C. Storm Sewer D. Street (Grading/Gravel Base) TOTAL CONTRACT I ................................... Page 11. 0397b $ 720 2,130 550 1,890 $ 5,290 270 S 5,560 1,500 $ 7,060 $ 30,700 23,260 70,760 7.060 $131,780 0 0 CONTRACT II E. STREET (Surfacing) 50 Cu.yde. Subgrade correction @ $3.00/cu.yd. $ 150 30 Ton Select granular borrow @ $4.00/ton 120 1,100 Sq.yds. Subbase preparation @ $0.50/sq.yd. 550 140 Ton Claes 5 aggregate base @ $6.00/ton 840 95 Ton 2331 Bituminous binder course @ $14.00/ton 1,330 95 Ton 2341 Bituminous weer course @ $16.00/ton 1,520 10 Ton Bituminous material for mixture @ $190.00/ton 1,900 60 Gals. Bituminous material for tack coat @ $2.00/gale. 120 540 Lin.ft. B618 concrete curb and gutter @ $5.00/lin.ft. 2,700 10 Each Adjust manhole and catch basin frame @ $150.00/each 1,500 2 Each Adjust gate valve boxes @ $100.00/each 200 1.0 Acre Seed with topsoil and mulch @ $2,000.00/acre 2,000 Total $12,930 +5% Contingency 650 $13,580 +27% Legal, Engrng., Admin. 6 Bond Interest 3.670 E. TOTAL (Street Surfacing) ........................ $17,250 Page 12. 0397b 41 0 0 APPENDIX B PRELIMINARY ASSESSMENT ROLL TOMARK 2ND ADDITION PROJECT 362 Page 13. 0397b 4z Sanitary Storm Storm Street Street Total Sewer Water Sewer Sewer (Gravel (Sur- Assess - LEGAL Lateral Lateral Lateral Trunk Base) facing) menta Block 1, Tomark 2nd Addition $15,950 $23,260 $16,255 $10,980 $7,060 $17,250 $90,755 Outlot A, Tomark 2nd Addition --- --- 16,255 --- --- --- 16,255 Outlot B, Tomark 2nd Addition --- --- 16,255 --- --- 16,255 Outlot D, Tomark 2nd Addition --- --- 16,255 --- --- 16,255 SECTION 14, NW 1/4 Parcel 010-29 (Future Lex. Place) 14,750 --- --- --- --- --- 14,750 TOTAL .......... $30,700 $23,260 $65,020 $10,980 $ 7,060 $17,250 Page 13. 0397b 4z W z C -N z O H U' z X W J C1 DOODLE • l \ \\ BLDG 2 EXISTING OUTLOT O\ SANITARY — SEWER �BLDG. 6 ! L f L I� — — -- OUTLOT C BLDG. 5��� I �'��BLDG4��8 OUT�O>j B I 1 1 OUTLQT A I I 1 1 I I I I I n \S% (D I r I BLDG. I I a I I B� TOMA K II / 2nd ADD. II O I �� BLDG. 3 II II \ I PROPOSED \ .X --SANITARY � \ SEWER \ , TOMARK 2ND ADDITION EAGAN, MINNESOTA SANITARY SEWER - PROJECT No. 362 so�aESTnoo� nose. NOULK a 43 COMM. No, 49257 ■MAMSMI m 010-77 L-. 010-51 010-53 y01 O DLE YANKEE I/I i TOMARK ADD. o I kv; w0farmAjo. M. • • • Q FUTURE LEXINGTON PLACE z O rd7 i.- 0 z J * O El TOMARK 2ND ADDITION LATERAL SANITARY SEWER ASSESSMENT AREA PROJECT No. 362 BONESTN00, ROSENE, ANOERUK & ASSOC., NIC. CONMu TMO ENQBK Rs Y. v m, mmm"ta ASSESSMENT AREA 4f COMM. No. 49257 ieq SCALE: 1"-1000, comsery corporation 7365 Meo Heights Road • Mendota Heights, Minnesota 5* (672)452.7770 APPLICA TION SOF rWARE ■ DATA CENTER SERVICES INDUSTRY CONSULTING ■ EDUCATIONAL SERVICES July 6, 1982 Mr. Dale Runkle City Planner City of Eagan 3795 Pilot Knob Eagan, MN 55122 Dear Mr. Runkle: I have just become aware of the fact that the Planning Commission is considering a proposal for a hotel in Eagan. Our company fully supports this venture due to the fact that we have numerous visits from many out of town prospects, and employees from our fifteen field offices. In addition, our company conducts week-long education classes where we project a staggering need for lodging services in the near future. I understand that there is some concern relative to the safety of this venture due to airline traffic. We are not at all dissatisfied with our current location which borders on one of these glide paths, and as you know, our new corporate headquarters is located just a few miles down the road on County #13 and Yankee Doodle Road. Again, we at Comsery fully support this project and I would be happy to discuss this subject with you in further detail. Sincerely, (�` Gary J. Pa7�a� se Vice Presi8en Corporate Communications GJP/sb 66 Boston 0 Chicago ■ Cleveland 0 Dallas 0 Houston Is Los Angelea 2 Meaico Clly 0 Minneapolis 0 Philadelphia 0 PlltaoWgll 0 San Francisco 0 Winston-Salem • July 27, 1982 City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Attention Reference: Gentlemen: Mr. Tom Hedges City Manager Amcon Corporation Proposed Hotel Development at New 494 and Pilot Knob Road of t ;or =1117 BROWN -MINNEAPOLIS TANK P.O. Box 43670 Saint Paul, Minnesota 55164 Telephone (612) 454-6750 Telex 29-7481 ;9 We understand that a rezoning request for this _tpsrYlect is scheduled for: hearings on August 3. I mae As one of the major employers along Highway 55'i7R*Eagan, we wish to - ex-' press our support for this proposed project. Thre is no question tbikt a project such as this would be beneficial to tf§people in Eagan; to,: the City of Eagan; as well as to the many empl94s in this area. IF ruly you. Sorensen c. .President , :y SI. IWS/m Y. cc: Northern Dakota County Chamber of Commerce -�L GS . M. [),vision of Brown -Minneapolis Tank and Fabricating Company DALE C. RUNKLF, UPDATE ON JOINT JULY 29, 1982 PAGE TWD 0 0 The Joint Zoning Board has scheduled a meeting for August 19, 1982 to select a chairman to chair the Joint Zoning Board. It was pointed out at the meeting that the chairman cannot be an appointed member of the Joint Zoning Board and that the chairman must be selected from outside the Joint Zoning Board and he agreed to by a majority of the appointed Joint Zoning Board members. If the City of Eagan has any recacmendations as to a potential candidate fora chairman of the Joint Zoning Board, this nomination must be submitted to Hozza Associates by August 12, 1982. On August 19, 1982 the Joint Zoning Board will elect a chairman from all of the nominations that have been submitted. After the Joint Zoning Board has selected a chairman of the Joint Zoning Board, they will then begin the process to prepare the Joint Zoning Ordinance. If anyone has any questions regarding the first meeting of the Joint Zoning Board or would like additional information, please feel free to contact me at the Eagan City Hall. S"vely ; Dale C. Runkle City Planner W 0 0 DIM TO: TCM HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: JULY 30, 1982 SUBJECT: UPDATE ON THE JOINT ZONING HOARD MEETING HELD ON JULY 29, 1982 The Joint Zoning Board held its first meeting on July 29, 1982 at the Metropolitan Airports Ccomission Office. The purpose of the meeting was to initiate the process to adopt the Airport Zoning Ordinance for Wold Chamberlain Airport. Consultants from Hozza Associates presented an introduction and described the process which the Joint Zoning Board must go through prior to the adoption of the Airport Zoning Ordinance. This process indicates that the Joint Zoning Board All prepare an Air- port Zoning Ordinance and after the draft has been ornmleted by the Joint Zoning Board it will be informally reviewed by MnDOT (Minnesota Department of Transportation) for informal comment. After Dt= has given the informal canments, MAC (Metropolitan Airports CaTmission) will then hold a public hearing in regard to this proposed or- dinance. After the public hearing, the Airport Zoning Ordinance will then be reviewed by MnDOT for official comments. After the official omments, there will be another public hearing to discuss this ordinance prior to the Joint Zoning Board officially adopting the Airport Zoning Ordinance. In viewdng the tine schedule for the process to review and adopt a zoning ordinance, it was indicated that it could be anywhere from six months to two years depending on the problems the Joint Zoning Hoard has in preparing the Airport Zoning ordinance. The consultants also reviewed the authority or pomwer that the Joint Zoning Board has. It was stated that the only authority the Joint Zoning Board has is to adopt an Air- port Zoning Ordinance and the Joint Zoning Board has no pm er until the ordinance is adopted. Once the ordinance is adopted by the Joint Zoning Board, the conmmities will then adopt the Airport Zoning Ordinance and be the enforcing agency. If the Joint Zoning Board does not adopt the ordinance then the Board of Adjustment could adopt the ordinance or MAC could adopt the ordinance and be the enforcing agency. At the July 29, 1982 meeting the Joint Zoning Hoard was just introduced to the process and actually reviewing or starting in to prepare the ordinance will not begin until sometime in August or September. After the consultants presented the process, the time schedule and potential liabili- ties, the next item of business was Eagan's Development Proposal. It was brought up by the City of Eagan that since the Joint Zoning Board dial not have any posers or authority to act on this development proposal, it was somewhat irrelevant to present the proposal when no action could be taken by the Joint Zoning Board. However, it was brought up by one of the members that this development proposal could be a model or case study of what the Joint Zoning Board will have to deal with in regard to problems of preparing an Airport Zoning Ordinance that will be enforceable In., the surroundinq commmmities. The City of Eagan presented the Ravine Plaza Develops it Proposal in regard to how it would be effected bN7 the Airport Zoning ordinance. r'tQr the presenta- tion of the development proposal there was discussion regarding the develo-rent, but no reoammandation or official action was taken by the Joint Zoning Board. (�3 City of Eagan/Raymond G. Glumack July 9, 1982 Page Two I would like a response from from your office prior to July 20 if it is possi— ble to schedule a meeting in the time frame we are requesting. Thank you for your consideration and cooperation on this matter. Please feel free to contact me to discuss in further detail the purpose of the meeting and a time schedule at your convenience. Si cerely, Thomas L. Hedges City Administrator TLH/hnd cc: Honorable Mayor Bea Blomquist City Councilmember & Member of the Joint City Councilmember Jim Smith City Councilmember Jerry Thomas City Councilmember Ted Wachter Airport Zoning Board Torn 'Egan City Planner & Member of the Joint Airport Zoning Board Dale Runkle 6Z BEA BLOMOUIST • MAYOR THOMAS ELAN CITY OF EAGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER 3795 PILOT KNOB ROAD COUNCIL MEMBERS P.O. BOX 31199 EAGAN, MINNESOTA 55123 July 9, 1982 PHONE 4$4-9100 RAYMOND G GLUMACK EXECUTIVE DIRECTOR MINNEAPOLIS ST PAUL MET ROPOLITAR-1JIRPORT COMMISSION P 0 BOX 1700 TWIN CITIES AIRPORT MN 55111 Re: Request for Joint Airport Zoning Board Meeting Dear Mr. Glumack: THOMASHEDGES CITY AOMINIS7RAroA EUGENE VAN OVERBEKE CITY CLERK The City of Eagan is reviewing an application entitled "Ravine Plaza Plan- ned Development Project" that is now pending action by the City Council. In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, July 6, 1982, I was directed to contact your office and request a meeting of the Joint Airport Zoning Board prior to August 3, 1982. The City of Eagan was in receipt of a Letter you sent regarding the "Ravine Plaza Planned Development Project" dated June 17, 1982. The City of Eagan is appreciative of your comments as they relate to the position the Metropoli- tan Airports Commission has regarding the project at this time. Because the proposed project includes office buildings, parking ramps, motel and restaurant and is located in the Zone B which was determined by the Minne- sota Department of Transportation Division of Aeronautics but which has not been officially reviewed or sanctioned by the Joint Airport Zoning Board, it is the request of the Eagan City Council that a meeting of the Joint Airport Zoning Board be held before the August 3, 1982 Eagan City Council meeting to review the impact this proposed development might have on the proposed MnDOT minimum standards relating to the Zone B. The City of Eagan has appointed a City Councilmember and a member of the City staff to serve as the City's representatives on the Joint Airport Zoning Board and in good faith has made inquiries during the past two (2) years as to when the first meeting was to be scheduled and held to address and interpret the MnDOT minimum zoning standards that were adopted by MnDOT pursuant to Minnesota Statute, Section 360.061 to 360.074. The Eagan City Council is specifically requesting a meeting so the Joint Airport Zoning Board can evaluate the proposal as it relates to the Zone B and provide some type of interpretation to the minimum zoning standards as they relate to the Ravine Plaza Planned Development located in the NEI of the NEI of Section 4, adjacent to 1-494 and Pilot Knob Road in the City of Eagan. 61 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. 0 Agenda Information Memo July 30, 1982 Page Eleven REZONING FOR AMCON CORPORATION A. Amcon Corporation, Patrick M. Gannon, for Rezoning from A to PD to Allow Two Office Buildings and Hotel Complex -- A public hearing was held May 25, 1982 by the APC to consider a rezoning application from A to PD to allow an office hotel complex on appro- ximately 19.1 acres located adjacent to the proposed I-494 right- of-way and west of Pilot Knob Road. The public hearing was con- tinued by the APC until the June 22, 1982 meeting to allow the staff additional time to request specific information and comments from MAC, MnDOT and the Metropolitan Council about the proposed project. As the City Council recalls, the Advisory Planning Com- mission had six (6) members present and the vote was a three to three tie on a motion to deny the rezoning request. Therefore, action by the APC provides no recommendation to the City Council as a result of the inaction of the motion. There was considerable information provided in the July 6, 1982 City Council packet, referencing pages 120 to 171. If any member of the City Council has misplaced this information or it is an inconvenience to compile the data for review purposes, please contact the City Administra- tor's office and a new copy will be made available to you. The action taken by the City Council at the July 2, 1982 meeting con- cerning the action of the APC was to defer formal action until the August 3, 1982 City Council meeting to allow the City Adminis- trator to request a meeting of the Joint Airport Zoning Board in an effort to resolve the safety issue that has been raised due to the fact the proposed project was located in the Zone B referenced in the City Planner's information. The City Administra- tor did request a meeting, a copy of the letter is enclosed on pages 6 r through 62- , and as a result, the first meeting of the Joint oning Boar3was held on Thursday, July 29, 1982. City Councilmember Egan, City Planner Runkle, both members of the Joint Airport Zoning Board, and City Administrator Hedges were all in attendance at that meeting. For a review of what transpired at the first Joint Airport Zoning Board meeting, refer to the attached memorandum found on pages 6 3 through Q q. as prepared by the City Planner and City Administrator. City Councilmember Egan will provide additional information, if relevant, at the City Council meeting on Tuesday. The City has received letters from Brown -Minne- apolis Tank, Comsery and Stinar Corporation and copies of those letters are enclosed on pages 6 S through 6 7 Also enclosed on pages 6 g through '70 is a copy of a sampl—e resolution pro- viding for eit er the approval or denial of the application for consideration by the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the re- quest for rezoning as presented by Patrick M. Gannon representing the Amcon Corporation or some other action that may be relevant following a report be City Councilmember Egan or the City staff regarding the first Joint Airport Zoning Board meeting. 40 E%ISTING FUTURE BUILDING I BUILDING 1 12" 1 Lot I 1 1 1 1 12 18" Lot 2 II-= PROPOSED STORM SEWER Lot 3 OUTLOT C 12" EXISTING STORM SEWER HILLTOP PLAZA EAGAN, MINNESOTA STORM SEWER PROJECT No. 363 BOIMSTIM ROSEME, A10IMM R A ASSOC, INC.. COWLTM Emsman 1Lrmw� Nbmmft 1.5-17 COMM. No. 49258 N SCALE: 1" = 100' w� r EXISTING WATER MAIN - EXISTII BUILDI Lot Lot 2 Lot 3 � N I 1 FUTURE 1 I I BUILDING 1 1 1 SCALE: 1 1 1°= 100, 1 1 1 1 PROPOSED' 611 i WATER MAIN n ©m OUTLOT C HILLTOP PLAZA EAGAN, MINNESOTA WATER MAIN PROJECT No. 363 eosnroa NSW auc a 9L Pad. Mr.u.l. COMM. No. 49258 OUTLOT C COUNTY ROAD 30 HILLTOP PLAZA EAGAN, MINNESOTA SANITARY SEWER PROJECT No. 363 BONSMIK RDSENE, ANDERUK A ASM, INC. CONSULTWY ENOSIFFNS SL P d, MSmesda S7 COMM. No. 49258 EXISTING SANITARY I SEWER X49- -99 99 49� EXISTING FUTURE �— I BUILDING BUILDING II a a JIM III 1 1 SCALE: Lof I 1 ` It I"= i 00' I 1 � � 1 � M \ Lot 2a— L�_ 8 Q O PROPOSED SANITARY Lot 3 SEWER a0 STUB H OUTLOT C COUNTY ROAD 30 HILLTOP PLAZA EAGAN, MINNESOTA SANITARY SEWER PROJECT No. 363 BONSMIK RDSENE, ANDERUK A ASM, INC. CONSULTWY ENOSIFFNS SL P d, MSmesda S7 COMM. No. 49258 A• SANITARY Lot 3, Block I TOTAL B• WATER Lot 2, Block 1 Lot 3, Block 1 TOTAL Lot 1, Block I Lot 2. Block 1 Lot 31 Block 1 Sanitary Sever Water Main Storm Sever TOTAL 0360b APPENDIX ASSESSMENT ROLL HILLTOP PLAZA PROTECT 363' COs— --IL630 $ 1,630 $ 7,100 IL100 LI $14,200 Area 43,560 sq.ft. 71,345 sq.ft. 81 020 195,925 sq.ft. SRy Lot $5 920 $ 5.920 Page 7. Stj Rate/S F, tt CosCos—Lot $0.14 $ 5,920 0.14 7.100 0.14 9,690 S16,790 11 010 $26,620 Lot 2 Lot 3 $ 7,100 $ 1 ,630 7.100 --9a690 1111 S16,790 _010 $19,740 C. STORM SEWER 340 Lin.ft. 280 Lin.ft. 1 Each 2 Each 3 Each 1 Each 20 Ton 1 Acre 0360b 0 • 12" RCP storm sewer @ $18.00/lin.ft. 18" RCP storm sewer @ $22.00/lin.ft. Std. 4' diameter MH w/casting @ $900.00/each Std. 4' diameter CBMH w/casting @ $900.00/each Std. CB w/casting @ $800.00/each Connect 18" RCP to existing MH @ $400.00/each Rock stabilization below pipe @ $9.00/ton Seed with topsoil @ $2,000.00/acre Total +5X Contingency +27% Legal, Engrng., Admin. b Bond Interest C. TOTAL STORM SEWER .............................. A. SANITARY SEWER B. WATER MAIN $ 1,630 14,200 C. STORM SEWER 26,620 TOTAL HILLTOP PLAZA ......... $42,450 Page 6. 55'- $ 6,120 6,160 900 1,800 2,400 400 180 2,000 $19,960 1,000 $20,960 5,660 $26,620 0 APPENDIX A COST ESTIMATE HILLTOP PLAZA PROJECT 363 0 A. SANITARY SEWER 60 Lin.ft. 8" PVC Sanitary Sewer @ $16.00/lin.ft. 1 Each Connect 8" PVC to existing stub @ $200.00/each 60 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. Total B. WATER MAIN 510 Lin.ft. 3 Each 1 Each 1,500 Lbs. 2 Each 160 Sq.yds. 510 Lin.ft. +5X Contingency +27% Legal, Engrng., Admin. b Bond Interest A. TOTAL SANITARY SEWER ............................ 6" DIP water main @ $11.00/lin.ft. 6" Resilient wedge gate valve b box @ $400.00/each Hydrant in pl. @ $900.00/each Cast iron fittings @ $1.00/Lb. Connect 6" DIP to existing 6" plug @ $300.00/each Remove existing bituminous pavement @ $2.00/sq.yd. Mechanical trench compaction @ $1.00/lin.ft. Total +5X Contingency +27X Legal, Engrng., Admin. b Bond Interest B. TOTAL WATER MAIN .............................. Page 5. 0360b 1S4 S 960 200 60 $ 1,220 60 $ 1,280 350 $ 1,630 $ 5,610 1,200 900 1,500 600 320 510 $10,640 540 $11,180 3,020 $14,200 0 0 It is proposed to assess storm sewer to Lots 1, 2, and 3. Assessment for lateral storm sewer was done on an area basis for each lot. Assessment costs will be revised based on final costs. REVENUE SOURCES PROJECT COST REVENUE BALANCE SANITARY SEWER Lateral $ 1,630 Lateral Assessment $ 1,630 - 0 - TOTAL $ 1,630 $ 1,630 - 0 - WATER MAIN Lateral $14,200 Lateral Assessment $14,200 - 0 - TOTAL $14,200 $14,200 - 0 - STORM SEWER Lateral $26,620 Lateral Assessment $26,620 - 0 - TOTAL $26,620 $26,620 - 0 - No revenue is required from City's fund to finance this project. PROJECT SCHEDULE Present Feasibility Report July 6, 1982 Public Hearing August 3, 1982 Approve Plans and Specifications Aug./Sept., 1982 Open Bid September, 1982 Award Contract Sept./Oct., 1982 Construction Completion Fall, 1982 Assessment Hearing Winter, 1983 First Payment Due with Real Estate Taxes May, 1984 Page 4. 0360b S3 C. STORM SEWER: It is proposed to construct storm sewer within Lot 1 and 2. The storm sewer will provide drainage from the bituminous parking area in- cluded in Lot 1 and 2. Storm sewer pipe proposed for this project is 12 inch and 18 inch in diameter. It is proposed to construct a 12 inch storm sewer pipe to Lot 3 for future development. Storm sewer proposed herein will con- nect to an existing manhole located in Hilltop Road. The existing storm sewer discharges to Pond LP -63 as indicated in the Comprehensive Storm Sewer Plan for Eagan. AREA TO BE INCLUDED: ASSESSMENT AREA AND CONSTRUCTION AREA Hilltop Estates - Block 4 COST ESTIMATE: Detailed cost estimates are presented at the back of this re- port in Appendix A. A summary of these costa are as follows: Sanitary Sewer $ 1,630 Water Main 14,200 Storm Sewer 26,620 TOTAL ESTIMATED ............. $42,450 EASEMENTS: Easements for construction of sanitary sewer, water main, and storm sewer are required. It is assumed, however, acquisition of easements will be obtained in conjunction with final approval of the plat. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port. It is proposed to assess sanitary sewer to Lot 3, Block 1. Water main is proposed to be assessed to Lots 2 and 3, Block 1. Assessment for water main was divided equally between Lot 2 and 3. Page 3. 0360b .SoL-- 0 • HILLTOP PLAZA UTILITY IMPROVEMENT SCOPE: This project provides for construction of sanitary sewer, water main, and storm sewer construction for Hilltop Plaza. Hilltop Plaza is a commercial area located in the northeast corner of Pilot Knob Road (County Road 31) and County Road 30. FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance with the Master Utility Plane for the City of Eagan. The project as outlined herein can be carried out as one contract. DISCUSSION: A. SANITARY SEWER: An 8 inch sanitary sewer stub is proposed to be construc- ted to service Lot 3, Block 1. The sanitary sewer stub will connect to an ex- isting manhole located west of Hilltop Road. Lot 1 and 2, Block 1 are prea- ently served with an existing sanitary sewer located adjacent to the west and north property line of Hilltop Plaza. B. WATER MAIN: A 6 inch water main is proposed to be constructed through Lot 2 and 3 at the alignment shown on the attached drawing. The 6 inch water main will connect to an existing 6 inch plug in Lot 1 and an existing 6 inch plug at Hilltop Road. To construct the 6 inch water main south from the existing 6 inch plug in Lot 1 will require removal of the easterly portion of the exist- ing bituminous pavement. It is assumed reconstruction of the bituminous pave- ment will be done in conjunction with expanding the parking area. Therefore, no costa are included for bituminous patching. Page 2. 0360b S1 1335 ?N. 7a 4 36 3J. P.1 M:..MM. 55113 PA..; 611.636-4600 June 28, 1982 Honorable Mayor 6 Council City of Eagan 3795 Pilot Knob Road Eagan, Mn. 55122 Re: Hilltop Plaza Utility Improvements Project 363 Our File No. 49258 Dear Mayor b Council: 0 GRa G. B.nrnra.. P.E. R.dvl W. R.vrnr. P.E. Ju ph C. AWWA. P.E. B &Fd A. Lrmhrry, Y.E. Rhh.N E. Tamrr. P.E. Jana C. awn. P.E. Transmitted herewith is our report for Hilltop Plaza, Project 363. GHnn R. Gwh, P.E. Rrdh A. Ga .. P. E. Th. E. Nuys. P.E. Rh'hard W. F.Iff. P.E. Ru6al G. Srhunmhl. P.E. Marvin L. &uwlu. P.C. D..M C. H.ge.dl. P.L. Jr..y A. Huedun, P.L. MM A. H .n. Y.E. T,d K.;Wd, PE. M"r l T. Realmann, P.E. Charts A. Erxb.n L.M. PoaPoly HM.. M. Oh.. O .d E. GBon This report covers sanitary sewer, water main and storm sewer construction for Hilltop Plaza. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONESTR00, ROS�ENE, AANNDDERLIK 6 ASSOCIATES, INC. / ��i'(���'��(/✓L/lila Marti A. Hanson MAH:li I hereby certify that this report was pre- pared by me or under my direct supervision and that I am a duly Registered Profession- al Engineer under the laws of the State of Minnesota. Mark A. Hanson D e: June 28, 1982 Reg. No. 14260 Approved by. omae A. Col ert, P.E. Director of Public Works Date: 0360b so REPORT Mk' HILLTOP PLAZA UTILITY. IMPROVEMENTS PROJECT_ No. ' 363 FOR EAGAN, MINNESOTA 1982 Bm"hoo, Rte, 4,dot" a 4eeccla f 9o. Pam. M&o wola 0 0 Agenda Information Memo July 30, 1982 Page Ten PROJECT 363 C. Project #363 (Hilltop Plaza - Utilities) -- In response to a petition received from the developer of Hilltop Plaza, a feasi- bility report was prepared and presented to the Council for their review on July 6 with the public hearing being scheduled for August 3. Copies of that feasibility report are enclosed on pages 4 q report for the Council's information. Copies of t is port have a o een forwarded to the developer for his infor- mation and review. As of this date, staff has received no ob- jections to this proposed project. All legal notices have been sent to the affected property owners and published in the legal newspaper. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 363 for the installation of utilities within Hilltop Plaza. I t - 0 U 0 DOODLE ROAD 1 I w \\ \\ BLDG.2 est p°P V aK Di V t°Mp BLDG. I EXISTING SCALE: OUTLOT D \� STREET O n r I"=200.' \� \�•-----A\ O BLDG. 6 — J �� PROPOSED 1- - -7- \STREET I ;1 1 I I L l i \ �� %,'11;1 I TOMARK �I 2nd ADD. ZGOLFVIEW (D I �I > 1 `�— — -- — �� BLDG. 3 II OUTLOT 0 O BLDG. 5 �� I �' BLDG. 4 Z OU7ILOTI B OUTLQT A I \ 1 TOMARK 2ND ADDITION EAGAN, MINNESOTA STREET IMPROVEMENT PROJECT No. 362 BONESTROO, ROSENE, ANDERUK & ASSOC, INC. �� ENWNURS 4 I COMM. Na 49257 G z O H O _z X W J 0 YANKEE Ll )DLE R( BLDG 2 OUTLOT D PROPOSED STORM \\ BLDG. 6 1 1� ER 0,09• TOMARK 2ND ADDITION EAG^ MINNESOTA STORM SEWER PROJECT No. 362 moKsm% muMf, i umm a L"m W. COIGKTIM0 Dome= SL ftw, Wmwy 1-6 COMM. Na 49257 �12" I TOMARK 2nd ADD. I' GOLFVIEW :=_= i 1 15� /IQ I II _pR� - - -- -- OUTLOT C �� \ BLD B. 3 BLDG 5 �' ,� BLDG 4 II OdTLOIl B I % 1 OU�LOn 12"\� i \\ q Pond DP -9I 1 ,1 FUTUR STORM jSEWER TOMARK 2ND ADDITION EAG^ MINNESOTA STORM SEWER PROJECT No. 362 moKsm% muMf, i umm a L"m W. COIGKTIM0 Dome= SL ftw, Wmwy 1-6 COMM. Na 49257 I BLDG 2 �1 V X11 EXISTING OUTLOT D `1 WATER MAIN �BLDG. 6 IFO I Li L-11 GOLFVIEW BLDG 0-' OUA071 B I I 'I I aoo" I 1 yl I OI I I BLDG. I I anr I 6.. it / II ,PROPOSED WATER BLDG.3 II ' MAIN II 11 TOMARK 1 L 2nd ADD. II TOMARK 2ND ADDITION EAGAN, MINNESOTA WATER MAIN PROJECT No. 362 e m ila 11MG, AN MX a AUOCWL 68111914M ll� IL hwk uhm"ua 4 COMM. Na 49257 0 0 MANUFACTURERS OF AIRLINE GROUND SERVICE EOUIPMENT StcnaZ CORPORATION 3255 SIBLEY MEMORIAL HIGHWAY ST. PAUL, MINNESOTA 55121 PHONE 612/4545112 July 6, 1982 City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Att: Dale Runkle City Planner Dear Sir: As a businessman located in Eagan, I wish to voice my approval of the hotel complex as proposed by the Ray Amcon application for rezoning. I am opposed to the Minnesota DOT interference in this application as being unrealistic. The archaic regulations are more restrictive than any other state and is a further example of bureaucratic interference in business expansion and industry in Minnesota. This proposed construction would bring much needed jobs to a large number of people, not to mention tax income to the State of Minnesota. I urge you to do all you can to insure that this ap- plication is approved. GFS/lfd Very truly yours, STINAR G-7 Stinar etary-Treasurer 0 SAMPLE 7-6-82 RESOLUTION WHEREAS, an application has been submittd by Amcon Corporation for rezoning of approximately 19 acres at the southwest intersecetion of Pilot Knob Road and I-494 to rezone from A (Agricultural) to PD (Planned Development); and WHEREAS, included in such application is the proposal for the development and construction of two high-rise office buildings and a high-rise motel; and WHEREAS, in approximately May of 1981, the applicant, Amcon Corporation, submitted a virtually identical application, for approval of rezoning from A (Agricultural) to PD (Planned Development); and WHEREAS, during the proceedings before the Advisory Planning Commission and City Council, in 1981, and early 1982, objections were received by the City of Eagan from various affected agencies including the Metropolitan Airports Commission, the MnDOT Aeronautics Division and the Metropolitan Council, objecting to the density and the height of the proposed buildings in the development in that the area proposed for development was within the flight pattern of the Minneapolis/St. Paul International Airport and because of its strategic location created potential danger from air traffic which necessarily would be impacted by the flight pattern in the location of the proposed buildings; and WHEREAS, the MnDOT Aeronautics Division has proposed certain regulations regarding the construction of buildings within flight patterns adjacent to airports within the state of Minnesota and has proposed that municipalities affected thereby and in addition, joint zoning boards authorized by the %e 1 0 0 Minnesota Statutes adopt such regulations controlling the density, the height of buildings and the use of land adjacent to and within the flight patterns of airports within the state of Minnesota; and WHEREAS, although the Minneapolis/St. Paul International Airport Joint Zoning Board has been created, it has not adopted regulations regarding construction within such flight paths but regulations have been adopted by about 95 of 140 airports within the state of Minnesota. controlling such construction in and around such airports; and WHEREAS, the Eagan Advisory Planning Commission did on 1981, adopt a Resolution recommending the Council not approve the application for reasons outlined in said Resolution; and WHEREAS, the Eagan City Council on March , 1982 denied the application for the rezoning from A (Agricultural) to PD (Planned Development) for Amcon Corporation for numerous reasons included within said Resolution; and WHEREAS, the Advisory Planning Commission did on June 22, 1982 split on a 3 - 3 tie vote on a motion to deny the application of Amcon Corporation for rezoning from A (Agricultural) to PD (Planned Development); NOW THEREFORE, upon motion by , seconded by , it was resolved that the Eagan City Council approve the application of Amcon Corporation for rezoning from A (Agricultural) to PD (Planned Development) upon the following conditions: 1. That an. Agreement will be executed between the City and the developer and owner, binding their heirs, successors and assigns whereby the applicant and owner will hold the City of Eagan and its agents, harmless from any and all claims or causes of action that may result from any airline accident or disaster, resulting from air traffic in the flight pattern over and across the Amcon property leading to and from Minneapolis/St. Paul 6 1 2 International Airport, and further, that the developer/owner will reimburse the City of Eagan or its agents for any damages, costs, disbursements, including attorneys fees, that may result from any such claim or cause of action, which results therefrom. Those in favor were , those against were 0 R Upon motion by _________0 seconded by , it was Resolved that the application by Ameon Corporation for rezoning from A (Agricultural) to PD (Planned Development) be and it hereby is denied for reasons including the following: 1. Those reasons stated by the Advisory Planning Commission in its motion recommending denial on June 22, 1982. (Outline Reasons) 2. Those reasons stated by the City Council in its Resolution to deny said application on March , 1982. 3. The fact that the City of Eagan has not at the present time adopted regulations suitable and appropriate for the proposed use and construction of buildings within the air traffic corridors, leading to and from Minneapolis/St. Paul International Airport, controlling the height, density and use of said property. Those in favor were were %0 3 and those against 0 0 Agenda Information Memo July 30, 1982 Page Twelve ORDINANCE AMENDMENT/SINGLE EVENT PERMIT B. Ordinance Amendment to Consider a Single Event Permit -- The City has received a letter from St. John Neumann Church asking that the City Council give consideration to single event permits for the purpose of issuing either 3.2 beer or set up license. The request was made due to a statutory change in the 1982 session that allows for the issuance of a one day intoxicating liquor con- sumption and display permit. This issue was addressed at the last City Council meeting briefly by the City Administrator and the action taken by the City Council was to ask the City Attorney's office to provide a memorandum outlining the legal mechanics as to how a single event license is issued by the City. Enclosed on page -7:L is a copy of a letter from the City Attorney's office which summa zes the changes in the law and how the changes would affect the City regarding the issuance of both 3.2 and set up tem- porary licenses. ACTION TO BE CONSIDERED ON THIS ITEM: To either approve or deny a procedure outlining the changes provided in the law for the issu- ance of both 3.2 and set up licenses. 0 0 HAUGr, SMITH, PlDr & IIrLLrR, P. A. ATTORNEYS AT LAW CEDARVILLE PROFESSIONAL BUILDING 3906 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL). MINNESOTA 55122 PAUL H. HAUGE BRADLEY SMITH KEVIN W. EIDE DAVID G. KELLER Mr. Thomas L. Hedges City Administrator 3795 Pilot Knob Road Eagan, Minnesota 55122 July 27, 1982 RE: Temporary 3.2 and Setup Licenses Dear Tom: ARM Cone 612 TZLEPHoNe 454.4224 We recently were asked to summarize the changes in the law and effects upon the City regarding the issuance of both 3.2 and setup temporary licenses. Minnesota Statutes 340.119 was amended in the 1982 session adding Subdivision 10 which provides for the issuance of a one -day intoxicating liquor consump- tion and display permit or, as commonly called, a "setup" permit to any non- profit organization in conjunction with a social activity occurring within the City and sponsored by the organization. Such a permit issued by the City is valid only for the day indicated on the permit. Subdivision 10 indicates that a City is limited to issuing ten such licenses in one year. The fee is not to exceed $25.00. Prior to issuance of the permit, the applicant must obtain approval from the Commissioner of Public Safety. This required approval is apparently found in the wording of Section 340.119 Subdivision 3 which states that such a permit may be issued by the Commissioner of Public Safety after approval by the governing body of the County or City. Therefore, it would appear that first the City must approve the issuance of a temporary license. Then, the applicant must obtain a permit from the Department of Public Safety at no cost. Once the permit is issued by the Commissioner of Public Safety, then the City can issue the license for the temporary consumption or display of intoxicating liquors and the serving of liquids with the purpose of mixing with intoxicating liquor but not allowing the sale of intoxicating liquor. There is no wording indicating whether or not the license issued by the City is on an annual basis or merely on an as needed basis. One organization may receive more than one of the 10 one -day permits issued by the City. Minnesota Statutes Section 340.02 was recently amended to provide that "a club or charitable, religious, or non-profit organization may be issued a temporary 'on -sale' license for the sale of non -intoxicating malt liquor on and off school grounds, in and out of school houses and school buildings. Temporary licenses shall be subject to such terms, including a license fee, as the issuing County or municipality shall prescribe." Minnesota Statutes appear to give the City complete discretion regarding issuance of a temporary 3.2 license. There is no provision for application through the Commissioner of Public Safety. Appar- ently the City can issue the license on an annual or an as needed basis. Very,.ttfuly yours, DGK:ras David G. Keller 0 0 Agenda Information Memo July 30, 1982 Page Thirteen CITY HALL REFERENDUM DATE C. Establish City Hall Referendum Date -- The third meeting of the Citizens' Advisory Committee, as appointed to consider the City Hall expansion, was held on Tuesday, July 27, 1982, and appro- ximately twelve (12) committee members were in attendance. Due to the vacation season and business conflicts, there were several members who were unable to attend that meeting. The committee specifically addressed a use for the existing City Hall, giving consideration to three (3) options that have been discussed at the first two advisory committee meetings and by the City Council. Those three options are as follows: 1. Sell the existing City Hall, 2. Lease the building, or 3. Utilize the building for Fire administration and a centra- lized storage point for the Divine Redeemer Ambulance. The Fire Department was represented at the meeting and presented a memorandum entitled, "Utilization of Existing City Hall" and a copy is attached on pages 7 S' through 79 . The Fire Depart- ment is strongly recommending tit the existing City Hall be used for Fire administration and a location to centralize the ambulance in the community. The advisory committee after discussing the three (3) options is supporting the use of the existing City Hall for the storage of the ambulance and Fire administration as pre- sented. The City Administrator and architect will address the reasons why sale or lease options are no longer under consideration. The committee is suggesting the 12,000 sq. ft. addition for the city hall expansion as previously presented to the City Council. To proceed on schedule, the next action of the City Council is to establish the referendum date for September 14. The month of August is planned as an informational month, with meetings at the city hall, neighborhood, business and industrial settings to explain the need for the city hall and the purpose of the referendum. The proposed schedule is listed below: 8-3: City Council sets referendum date. 8-3: First Newsletter is distributed community wide. 8-10: Public informational meeting and tour of City Hall. 8-12: Fourth Citizen Advisory Committee meeting. 8-14: Tour of City Hall 8-16: Second Newsletter is distributed. 8-17: City Council sets dollar amount. 8-31: Public Hearing 9-2: Public Hearing 9-8: Third Newsletter is distributed. 9-14: Referendum. (Many neighborhood meetings, telephone polls and business groups will be contacted throughout the month of August in addition to the dates listed above by City staff and committee members.) -73 Agenda Information Memo July 30, 1982 Page Fourteen Additional information is to be presented at the meeting on the proposed expansion project. ACTION TO BE CONSIDERED ON THIS ITEM: To set the referendum date for the new City Hall expansion as September 14, 1982 primary election date. 74 MEMO TO: CITIZENS' ADVISORY COMMITTEE FROM: FIRE CHIEF CHILDERS & OFFICERS, EAGAN VOLUNTEER FIRE DEPT. DATE: JULY 26, 1982 SUBJECT: UTILIZATION OF EXISTING CITY HALL The volunteer fire department is experiencing a need to centralize fire department administration, training and have a centralized need for ambulance service. The proposed expansion of the City offices would provide greatly needed space and the existing City Hall facility could provide the aforementioned fire department services. Currently, administrative space for fire department administration is almost non-existent. Most all of the fire department officers maintain offices and file space in their homes. The meetings or training classes for the entire department are extremely crowded, and often not possible due to the lack of space. The fire depart- ment, because it is volunteer, spreads much of the responsibility amongst a great- number of volunteers within the department. Not only is there a fire chief and fire marshal, but district chiefs, lead captains, captains, assistant captains, training officers, assistant training officers and many other positions that require administrative attention within the fire department operation. So that the Citizens' Advisory Committee is aware of the adminis- trative personnel involved in the fire department operation, please refer to the attached list of officers for 1981 and an organiza- tional schedule which are taken from the annual report for the volunteer fire department in that calendar year. The existing City Hall has sufficient space to adequately provide offices for administration, space for training, fire prevention and systems departments. Training is currently conducted in three separate locations. The existing City Hall would allow unified training of the entire de- partment in a single class. The area will lend itself to varied training exercises and centralize visual aids and training materials in one location. A garage facility with sleeping quarters for an ambulance at the City Hall is an obvious benefit to the entire community. Because a significant part of the population growth is occurring in a cen- tral to south central location in the community, the need for cen- tralizing a location of the ambulance from Fire Station No. 2 on Lone Oak Road in the industrial park area is a high priority. By locating the ambulance at a future major intersection of Wescott Road and Pilot Knob Road, response time to medical emergencies should be improved to almost anywhere in the City. Relocation of the ambulance will provide an additional benefit to the over- crowding that is existing at the Fire Station No. 2. 76"- 0 • Fire Department Memo July 26, 1982 Page Two Retention of the current Council chambers as a dual purpose facility for training and also as a community room would benefit the entire community. This room could be used for community activities such as CPR classes or first aid classes and other activities in addition to fire department training. In summary, we strongly encourage members of the committee to con- sider the proposed plan C with a revised floor plan to the existing City Hall as recommended to Jack Boarman of Boarman Architects, Inc., whereby the fire department and Divine Redeemer ambulance service will occupy the existing City Hall. The rapid growth of our City demands that the emergency services retain a high level of training and administration to provide essential services to the community. To attain this required level, we must have adequate facilities. The existing City Hall located on a four acre site will serve the present and long range needs for centralized fire administration for the foreseeable future. �6 EAGAN VOLUNTEER FIRE DEPARTMENT OFFICERS FOR 1981 Line Officers Robert Childers Fire Chief Jerome Adam District Chief Robert Kohout District Chief Robert Giles Lead Captain Leonard Perron Lead Captain George Scott Captain John Godin Captain Maynard Klang Captain Cary Larsen Captain Ed Burlingame Captain Jerry Thomas Captain John Bauer Assistant Captain William Lindblade Assistant Captain Richard Heimkes Assistant Captain Ken Southorn Assistant Captain Denis Craven Assistant Captain Administrative Officers Dorwin Schulze Training Officer Al Horrocks Asst. Training Officer Pete Renneberg Asst. Training Officer Roy Kugel Asst. Training Officer Bill Lindblade Asst. Training Officer Lowell Bahrke Asst. Training Officer Doug Selby Asst. Training Officer Dewey Gaudette Asst. Training Officer James O'Brien Engineer Robert Treichel Assistant Engineer Neal Rolfzen Assistant Engineer Bill Weston Assistant Engineer Mark Adam Assistant Engineer Joseph Carroll Fire Prevention Officer Pete Renneberg Fire Prevention Officer Douglas Reid Fire Marshal Mac Carll Rescue Captain Donn Smith Asst. Rescue Captain Cary Larsen Rescue Training Officer Pam Leimer Rescue Training Officer Jim Mueller Asst. Rescue Captain Richard Schendeldecker Asst. Rescue Captain Maynard Klang Truck Captain Ronald Bruestle Station Captain Bob Gastfield Asst. Station Captain Dale Wegleitner Asst. Station Captain Richard Lorinser Systems Officer Richard Murphy Asst. Systems Officer Will Kolesar Asst. Systems Officer Jim Mueller Asst. Systems Officer Rick Ohland Asst. Systems Officer John Flood Administration Officer Mac Carl1 Treasurer Carol Gastfield Ladies Auxiliary President -77 FIRE MARSI IAL FIRE. PREY. OFFICER oQ ASSISTANT FIRE PRET. DISTRICT CHIEFS A MINISTRAMT OR F—CHIFF • • , el ,. a ` i��• ARAM M I ASSTSTANr I I ENGINEERS a Io FIRE CNIFF I STRICT STATION RESCUE ADMN.FIIE�'S CAPTAIN CAPTAIN OFFICER COMPANY ASSISTANT ASSISTANT 7RFASURFR CAPTAINS CAPTAINS CAPTAINS ASST. FIRE CAPTAINS LEAD CAPTAINS ASST. FIRE CAPTAINS FIRE ArM. CAPTAINS OFFICER • 0 9 Agenda Information Memo July 30, 1982 Page Fifteen IR FINANCING/YANKEE SQUARE OFFICE III D. Industrial Revenue Financing/Yankee Square Office III Project -- The question of retroactivity regarding the action that was taken by the City Council at the last regular City Council meeting to amend the industrial revenue financing policy to allow public offerings conditional upon securing a letter of credit needs to be addressed. When the policy was amended to consider a public offering for industrial revenue financing applications if a letter of credit is provided by the applicant and approved by the fiscal consultant, there was no consideration given as to whether all the existing preliminary resolutions that have not been processed for final resolution and placement by applicants would qualify under the new policy. According to approving attorneys, there is no problem changing applications from a private placement to a public offering subject to the letter of credit if the City Coun- cil is agreeable. There would not be a requirement for new public hearing or any other Council action. The City has received a request from Federal Land Company to allow the Yankee Square Office III project that was approved by the City on May 5, 1981 to be handled as a public offering subject to a letter of credit. The City Administrator felt the retroactivity should be formally addres- sed by the City Council to clarify the intent of the policy change before Federal Land Company was allowed to proceed with final action on the Yankee Square Office III project. The City Administrator did request a letter from the approving attorney, a copy of which is enclosed on pages 190 through ��, and also enclosed on page h l is a letter—�rom.the City's fiscal consultant stating that t4 etter of credit for this application is adequate to secure a public offering. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a clari- fication to the amendment approved at the 7-20-82 City Council meeting allowing a public offering with a letter of credit as a method of financing industrial bonds. If retroactivity is allowed, the City Council may wish to formally recognize this application, however, it is not necessary. -79 I", 0 LAW OFFICES BRIGGS AND MORGAN PROFESSIONAL ASSOCIATION 2200 FIRST NATIONAL HANE EVILDINO SAINT PAUL, MINNESOTA 66101 r.+ 2452 IDS CENTER MINNEAPOLIS, MINNESOTA 66402 (812) 281-1215 July 27, 1982 Mr. Thomas Hedges City Administrator 3795 Pilot Knob Road Eagan, Minnesota 55122 01 ...L M. E. EIu Sawa. H. fta.'v F. N. 0u REPLY TO Saint Paul Re: City of Eagan - Yankee Square Office III Project Dear Mr. Hedges: We have been asked to act as bond counsel in connection with the above financing and, in that capacity, have prepared drafts of the Indenture of Trust, Loan Agreement, Mortgage and Assignment of Leases and Rents. The initial drafts of those documents were prepared to reflect an.issue of revenue bonds rather than a single note, but with the understanding that the City of Eagan would require that the bond issue be privately placed. We now understand that the City has amended its prior policy to allow a public offering of bonds supported by a letter of credit. Since the main distinction in our drafting is whether or not the instrument will be bonds or a revenue note, rather than whether it will be a private or public offering, the documents that we have drafted to date will not require substantial revision to accommodate a public offering. In addition, we have reviewed the preliminary resolution adopted by the City of Eagan on May 5, 1981, and are of the opinion that no further notice or council action (except, of course, the final City Council action approving the interest rates and final terms, etc. of the Bonds) is required before the City can offer the above issue publicly rather than as a private placement. 0 BRIGGS AND MORGAN Mr. Thomas Hedges July 27, 1982 Page Two 0 I expect to be distributing revised drafts of the basic documents for this transaction, together with a preliminary draft of the closing documents and certificates, later this week. Please feel free to call if you have any questions about this transaction in the interim. RH/kd cc: Distribution List Very truly yours, 'gI Toll Free Minnesota (800) 862-6002 • • iI, r,; (,-•.� Toll Free Other States (800) 328-6122 LrJ U L �� i "„ moi- I t Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 • (612) 831-1500 July 28, 1982 Mr. Thomas L. Hedges, City Administrator City of Eagan 3795 Pilot Knob Road St. Paul, Minnesota 55122 Dear Tom: We have reviewed the latest Financial Statement of the American National Bank of St. Paul, Minnesota. Although the bank is not rated, it should be rateable, and is well known in the Midwest. There are other well known banks in this area that are not rated, probably because they have not requested a rating. In our opinion, a letter of credit by the American National Bank of St. Paul will be adequate to secure a public offering. If you have any questions, please call us. ELC:ps CC: Leonard Champer Juran & Moody, Inc. Eon Sincerely yours, MILLER & SCHROEDER MUNICIPALS, INC. �5L Ernest L. Clark, Vice President Headquarters: Minneapolis. Minnesota Branch Offices: Downtown Minneapolis • Solana Beach, California • Northbrook, Illinois • St. Paul, Minnesota • Naples. Florida Mem Der of the Securlties Investor protection Corporation Agenda Information Memo July 30, 1982 Page Sixteen NEW BUSINESS PARK DEDICATION FEE/WILDERNESS PARK III A. Park Dedication Fee/Request for Policy Change in Wilderness Park 3rd Addition -- Mr. Ed Dunn, representing Dunn Real Estate Management, Inc., is requesting consideration by the City Council to charge park dedication fees on a building permit basis rather than payment in full at the time of final platting of Wilderness Park 3rd Addition. This request is the same as a special request that was made by Tomark Development Company at the last City Council meeting. The City has billed the developer of Wilderness Park 3rd Addition several times during the past year the amount of $3,368 for a cash donation that was agreed upon at the time of final action by the City to approve the final plat for Wilderness Run 3rd Addi- tion. The actual amount approved and in effect at the time of final platting was $2,400. However, due to the fact that payment has not been made, the City has billed the difference in the new single family unit cost which totals $800 and interest accrued totaling $168 for a final payment due and payable to the City of Eagan of $3,368. The City staff is recommending against a change in policy that would allow park dedication fees to be billed with building permits and would support the existing policy of collecting all cash donations for park fees at the time of final platting. Enclosed on pages -95 through $ s' is a copy of a letter that was sent to the orporation regarding the park dedication and some other expenses. Also enclosed on page g(, is a copy of the response letter from Ed Dunn, representing tTie -MCF, Inc., stating that the bills have been paid with the exception of his request for the park dedication fee. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the re- quest of Dunn Real Estate Management, Inc., to allow park dedication fees for the Wilderness Park 3rd Addition to be billed at the time of building permits. 91 BEA BLOMOUIST MAYOR THOMASEGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER COUNCIL MEMBERS May 5, 1982 0 CITY OF EAGAN 1795 PILOT KNOB ROAD P.O. BOX 21199 EAGAN, MINNESOTA ' 551)1 PHONE 454-8100 0 ARNOLD CARLSON DCCF 1255 WILDERNESS RUN DR EAGAN MN 551231^ Re: Parks Dedication for Wilderness Park 3rd Addition Dear Mr. Carlson: THOMAS HEDGES CITY ADMINISTRATOR EUGENE VAN OVERSEKE CITY CLERK Several letters have been sent to. your attention by Mr. Ken Vraa, Director of Parks & Recreation, as well as a statement from the City's billing depart- ment regarding a cash dedication that is due and payable to the City of Eagan for park dedication agreed to in the final platting of Wilderness Park 3rd Addition. The fact that this amount is delinquent and there has been no response on your part has led the City Council to take action at their last regular meeting held on May 4, 1982 to initiate the following steps for purpose of payment to the City: 1. No building permits will be issued to Wilderness Park 3rd Addition until the park dedication is paid in full. 2. Due to the delinquency and lack of investment proceeds, the City of Eagan is charging an interest accumulation in the amount of $168.00 which represents an interest rate of 12.0% for the past seven months this statement has been due and payable. The interest amount is in addition to the cash dedication amount of $2,400. The City Council has had an increase in park dedication fees and it is their opinion that the new fee amount shall be collected for the eight lots platted in this subdivision. The new fee is $400 per single family lot which is a difference of $100 from the old amount of $300. Therefore, the final payment due and payable to the City of Eagan is $3,368.00 representing $2,400.00 which is the initial park dedica- tion cost plus the difference in the new per single family unit cost, totalling $800.00 and an interest accrued totalling $168.00. In addition to the outstanding park dedication fees, there remain unpaid two invoices for engineering, the first dated September 2, 1981 in the amount of $82.50 and the second dated October 5, 1981 in the amount of $1,165-05. Copies are enclosed for your reference. Not previously billed but also due is a bill for $49.73 for the television inspection of the sewer lines in Wilderness Park 3rd Addition. Ling THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. 0 City of Eagan/Arnold Carlson May 5, 1982 Page Two In summary, amounts now due are: Park Dedication Invoice #1528 Invoice #1587 Televising Total 0 $3,368.00 82.50 1,165.05 49.73 $4,665.28 Please arrange to make payment to the City of Eagan no later than June 1, 1982 or this matter will be turned over to the City Attorney's office for collection. If you have any questions regarding the amount authorized by the City Council for collection, please feel free to contact the Director_ of Finance, Mr. Gene VanOverbeke, or me at any time. Sincerely, C11w mo -6 Thomas L. Hedges City Administrator TLH/hnd cc: Gene VanOverbeke, Director of Finance Ken Vraa, Director of Parks & Recreation 0 Dllml Real O'State x June 4, 1982 G t. f VVV City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Att: Tom Hedges Hello Tom, An =� Re: Park Dedication Fees Wilderness Park III We regret the delinquency of these billings.. They came to me just a couple of days ago through Arne Carlson. With regard to Park Dedication fees, it would be our request to pay these at the current rate prevailing at the time a building permit is issued for a residence. Prepayment at prevailing interest rates works a substantial hardship on a developer - especially with construction starts as slow as at present. If, due to our unintentional delinquency as billed, we must pay some penalty it would seem fair that only one charge - is - interest for the delinquent period - or the new current rate should be paid - not both. Hopefully, it would be acceptable to pay this at the current rate of $400.00 per unit. (This produces the best results for the City). As permits are issued, collection could be assured by a checkoff of this item as permits are issued. We are enclosing payment for the other invoices. We appreciate your hearing. F., /'-Ed Dunn Encl. 91 i 09 O Z _gpe~ 600 Di �ti,E�o 554495 Oxq-d,9'S 15/!d Agenda Information Memo July 30, 1982 Page Seventeen FINAL PLAT - KNOB HILL B. Final Plat, Knob Hill (Ed Dunn), SEk of the SEk of Section 21 -- The City has received an application for final plat approval for the Knob Hill Addition which is located in the northwest corner of the intersection of County Road 31 (Pilot Knob Road) and County Road 30 (Diffley Road). All required items have either been satis- factorily submitted or are anticipated to be completed prior to 'the August 3 consideration of this final plat. This final plat is substantially in accordance with the preliminary plat that was approved by Council action on February 2, 1982. A copy of the final plat is enclosed on page sig . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat for Knob Hill Addition as submitted by Mr. Ed Dunn of Dunn Real Estate Management, Inc. M, KNOB WILL OF EAGAN VICINITY MAP lu n w5f* � 1 � m -- ` OUTLOT S OUTLOT C iI u 'fit I z c %� . F DERRY 2 RIGJISG t:lv:ii/ �0 Ig LL v(!6 A. of of 5<e it Ri N 44 H.xt: FiPsT � � V I.1• Q Iti � 1 � m INC. i !s.<i(iii 7 dY �� r r ; i P 9 op TkF wesC /..Ir pf Sfli d RirJ'00j"W. PF!N ) Ij i,?O #r by /I r��h Ir?� rr+p�Ymen/tt! Rfld rrrgr�PJ/ 6f {pyi+/r�on No /gq-M, Nrrks{ R/hte- WlAf 5//.4!7 tI�L•li w144'?'2?Yg {9itR11n9N trf Ww"r«w. !e 4!?1.n/R rtrn/f SHEET 2 OF 2 SWEETS • -- ` OUTLOT S OUTLOT C iI u —'t COUNTY STATE AID Y HIGHWAY NO 30(DIFFLEY RDA D) t:lv:ii/ i.. ,.... :::1 'Su•N'OY• I)1).N ".,hili A, AY :'i:' a )0,��- LS Sl'* S[Yt. ZIT, n YY v(!6 A. of of 5<e IL R73 H.xt: FiPsT r �`'si�- .onr.:r:l I Mc COMBS — KNUTSON ASSOCIATI INC. i !s.<i(iii 7 dY �� r r ; i P 9 op TkF wesC /..Ir pf Sfli d RirJ'00j"W. PF!N ) Ij i,?O #r by /I r��h Ir?� rr+p�Ymen/tt! Rfld rrrgr�PJ/ 6f {pyi+/r�on No /gq-M, Nrrks{ R/hte- WlAf 5//.4!7 tI�L•li w144'?'2?Yg {9itR11n9N trf Ww"r«w. !e 4!?1.n/R rtrn/f SHEET 2 OF 2 SWEETS • 0 0 Agenda Information Memo July 30, 1982 Page Eighteen ADDITIONAL' ITEMSI BEEC UPDATE A. Joint Burnsville/Eagan Cable Commission Update -- The last regular meeting of the BECC was held in Burnsville on Thursday, July 22, 1982. The purpose of the meeting was to continue discus- sion on the policies that are being developed for the RFP, and secondly, to hold a public hearing. The public hearing was not very well attended, with only two or three people appearing to address certain issues before the commission. City Councilmember Smith chaired the meeting and was able to get through much of the policy decisions that were remaining. Therefore, the commission is nearing its preparation of the RFP. City Councilmember Smith can provide additional background on the joint meeting this Tuesday. There is no action required on this item. ORDINANCE CODIFICATION B. Ordinance Codification -- A post draft session for the ordinance codification was held on Wednesday, July 28, 1982, in the office of the City Administrator. The post draft session was an all day session and present representing the City was City Councilmember Egan, City Administrator Hedges, Director of Finance/City Clerk VanOverbeke, and Paul Hauge and Dave Keller from the City Attorney's office. The remainder of the department heads were also present throughout the day to discuss chapters that were pertinent to their staff operations. Roger Jensen and an assistant from his office were present and coordinated the review process during the day. The meeting was adjourned at 6:00 p.m. and it appears there are approximately three additional hours of work left to cover the remaining parts of chapters two and seven and all of five and six. The staff will reconvene at 2:00 p.m. on Tuesday, August 3, and hopefully have those chapters completed by the time the City Council meets that evening. There is no formal action required by the City Council regarding the entire ordinance codification; however, there were some issues that were addressed in the ordinance codifi- cation review that City Councilmember Egan and City Administrator Hedges felt should be addressed by the City Council before there is any further consideration given to the proposed language in the preparation of the final draft and ordinance codification. There were also some other issues that were red flagged as major issues for consideration by the City Council. Due to the proposed time sequence to adopt the ordinance codification, these issues were dropped as proposed language and will be considered some time in the future as ordinance amendments. Examples of those issues would be licensing of cats and maintenance of trailways or sidewalks throughout the City. The following are the issues that City Council no Agenda Information Memo July 30, 1982 Page Nineteen member Egan and the City staff are looking for direction from the City Council as to how the final draft of the codification should be worded: 1. Chapter Two, Section 2.09, discusses the position of the City Administrator, and in Item F reads as follows, "Make or let purchases and contracts when the amount thereof does not exceed $2,000 and to receive estimates, quotations, sealed bids, purchases or contracts in excess of $2,000 and present them to the Council for official action." The issue is whether the amount that is presently $1,000 should be changed to $2,000. Currently, the City Administrator cannot approve any purchases or contracts of more than $1,000 without official action by the City Council. That policy was adopted back in 1976, and due to inflation, it would seem appropriate that the amount be increased to $2,000. The purchases and contracts that are being referenced are only items that are approved budgetary items by previous action of the City Council. Any item that is not budgeted would require special City Council action in any event. Chapter Two, Section 2.51 & 2.52, call for a planning commis- sion, its composition, powers and duties, and also a park & recreation "board", its composition, powers and duties. Presently, the City references the planning commission as the Advisory Planning Commission and the park and recreation board as the Advisory Park and Recreation Committee. It was the feeling of City Councilmember Egan and City Adminis- trator Hedges that due to statutory provisions, the wording for Advisory Planning Commission should remain the same, however, due to the connotations that board often has such as bonding, policy making and so forth, the park and recre- ation board should be changed as proposed by the codifier to a new title of Advisory Park and Recreation Commission. The commission deviates from the current committee, however becomes consistent with the Advisory Planning Commission. 3. Chapter Four, Section 4.30, pertains to excavation and fill permits. The Director of Public Works has a number of changes to the existing ordinance which pertain to excavation and fill permits. It is the position of the ordinance codi- fier that these changes can be incorporated into the ordi- nance codification without an ordinance amendment at this time. However, it was the position of City Councilmember Egan and the City Administrator that, due to the number of changes, the City Council should be aware of the changes, and if in agreement, they would be included in the codifica- tion. Enclosed on pages 9) through_nt s a copy of he Section 4.30, excavation and Fis, with tpreselanguage and language that is being proposed by the Director of Public RE 0 0 Agenda Information Memo July 30, 1982 Page Twenty Works written in. The City staff would like direction as to whether these changes are agreeable to the City Council. 4. Chapter 10, Section 10.11, Subdivision 3, Item b, which pertains to rules and regulations governing public parks and recreation areas, and this specific letter under sub- division three reads as follows: "bring any dog, cat or other creature unless caged, kept on a leash not more than six feet in length or under control of its owner." The Director of Parks & Recreation would like to strike "under control of its owner". The reason this issue seems signi- ficant to address with the City Council is that in ordinance language controlling the keeping of animals, dogs are allowed to be free if under the control of their owners anywhere within the community. If the City Council were to change that language as it pertains to the entire community, the City would in essence be implementing a lease law requiring all dogs and cats, or dogs only, to be restricted to a leash. This could result in quite an issue before the City Council. As a clarification, the issue only pertains to parks, not City wide, at this time. 5. Chapter 4, Section 4.04, as proposed, would include language in the building permit section to (a) require that in new subdivisions, driveway approach aprons would be required, and in addition, any and all disturbed boulevard areas must be restored with vegetative growth to control erosion within a twelve month time frame requirement. To guarantee compli- ance with this requirement, a $500 cash escrow, bond, letter of credit or etc., should be placed at the time of building permit acquisition. (b) The Director of Public Works is proposing that language be written to provide for building elevations and locations so that homes are located in comfor- mance with sewer and water elevations and other City ser- vices. (c) A certificate of occupancy is another considera- tion that the staff would like to address as a part of Chap- ter 4 in the codification process. City Councilmember Egan and City Administrator Hedges would like to discuss these issues and determine whether a part of or all these issues can be included in the final draft of the ordinance codification. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the incor- poration of the proposed language for the final ordinance codifica- tion. 9/ 0 0 HAUGE, Smrm. EIDE & HELLER, P. A. ATTORNEYS AT LAW CEDARVILLE PROFESSIONAL BUILDING 9908 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL). MINNESOTA $3122 PAUL H. HAUGE BRADLEY SMITH , KEVIN W. EIDE July 30, 1982 DAVID G. KELLER Mr. Thomas L. Hedges City Administrator 3795 Pilot Knob Road Eagan, MN 55122 Re: Excavation Ordinance Dear Tom: AR" C092 812 TBLEPHONZ 434.4224 Enclosed please find the proposed redraft of Section 4.30 per Tom Colbert's suggestions in his letter to Tom Hedges of April 26, 1982. I have pretty much redrafted word for word with Tom Colbert's suggestions. There were three items that I did not change, those being as follows: 1. In regard to the fourth item on page 2 of Tom Colbert's letter, I believe that manufacturing and processing would require a conditional use permit in most use districts under the present zoning ordinance. I think this would be especially true if that manufacturing processing refers to rocks, gravel, or dirt. 2. I also left the Subdivision 5 E and J intact. These were discussed in Tom's fifth note on page 2 of his letter. The reason for this was that Subdivision 5E refers to slope maximums during the period of operation while 5J refers to slope maximums and regarding when the operation or excavation has been completed. It seems like a reasonable method of distinguishing between the two situations and the differences in maximum slopes allowed. 3. I also left Subdivision l0A(1) intact because of the wording and Subdivision 2B which seems to fairly clearly limit the types of excavation that would require a permit. skk enclosure cc: Thomas A. Colbert Very truly yours, David G. Keller 9I r SEC. 4.30. EXCAVATIONS AMD PILLS. r Subd. 1. Definitions. The following terms, as used in this Section, shall have the meanings stated: A• "Excavation" means any pit, hole or depression of earth material artificially made below natural grade level, those made in pursuance of a building permit issued. except B. "Earth.Material" means any rock, natural soil or fill and/or any combination thereof. C. "Pill" means a deposit Of earth material placed by artificial means. Subd. 2. permit Required (Unlawful Act). A• It is unlawful for any person to remove, store or excavate earth material or to fill or raise existing surface grades without first obtaining a permit from the Council. For: B• A Permit under this Section Shall not be required 1. The excavation, removal or storage of earth material For the purpose of the foundation, cellar or basement of some Immediately pending superstructure to be erected, built or placed thereon contemporaneously with, or immediately following such excava- tion, removal or storage, provided that a building permit has been Issued. 2. Such excavation, removal or storage of earth material or other like material by the State, County or City authori- ties in connection with the construction or maintenance Of roads or highways or utilities, provided such activity is conducted within said road or highway right-of-way. —13— ..a:1 - 3. Curb cuts, utility hook-ups or street openings -- •,•---t for which another permit is required from the City. Where another C permit is not required or obtained, an excavation permit shall be - 3 required. - 4. Installation of public utilities or excava- ,. 6 tion for construction purposes upon platted property within two years --_- : - after an approved plat has been filed with Dakota County. Where a plat is pending or more than two years has lapsed since the filing of a plat, an excavation permit shall be required. 5. Excavations or fills of less than 10,000 square feet in area or five feet in depth. C. Any such excavation now being operated and main- tained shall have a period of one (1) from year and after the date of passage hereof within which to make application for permit in accordance herewith. - - •;"i Subd. 3. Application. A. Application for said permit shall be made in writing to the Council on such forms and shall include such informa- tion as prescribed by the City including the location and plan of _. removal or fill of earthly deposits from such location. ' B. Such application shall also include: Legal description of the lands upon which it is proposed to remove earthly deposits or make excavation. - - - 2. Name and address and signatures of applicants - and owner of the land. 3. Copies of any agreements contemplated or ' entered into between the owner of such lands and any other person for ' the opening, operation or maintenance of such excavation, removal of earthly deposits or fill site. - 4. The estimated time required to complete the work. 93 ,F 5. The highways, streets or other public roadways within the City upon or along which the material shall be transported. 6. Method and schedule for restoration and measures to control erosion during and after the work. 7. A map or plan of any proposed pit, excavation or fill area showing the confines or limits thereof together with the a. r�.i�n•niMwm existing -ea -proposed finished elevation basA sed on sea level readings. 8. The following additional information: .. (a) Landscape plan for setback areas. (b) Location and surface of access roads. '(c) Method of controlling dust. (d) Hours of operation. (e) Method of maintaining security on - — premises. (f) Method of controlling access to open excavation (9) Method of controlling weeds. '- C. The Council may refer such application to the Planning Commission for review and recommendation. Subd. 4. Annual License Fee. a. A. A permit fee in the sum fixed by resolution of the Council for each excavation permit or fill permit is required. In theevent said application for permit is denied, such fee shall be .. returned to the applicant less reasonable costs incurred by the City for processing and handling the application. B. In addition to the permit fee required as specified - - in Subparagraph A above, each holder of such permit shall apply for a renewal permit annually on or before January 1st, commencing in the - same year in which the original permit is issued and pay therefor an annual permit fee in the amount fixed by resolution. • 11 C. In addition, the petitioner shall pay all reason- able costs incurred by the City for review and inspection, including preparation of reports and review of plans by the City Engineer, City - - Attorney, and City Planner or other members of the staff, and costs of - a similar nature. The payment shall be made by the petitioner upon ' receipts of an itemized invoice from the City and said payment shall r be in addition to the fee required with the petition or renewal permit and hereinabove provided for. Subd. 5. Regulations and Requirements. The following - - restrictions, where applicable, shall apply to all permits: A. Support. No excavation or digging shall be made - closer to any road, right-of-way line, property line or structure on adjoining property as may endanger the support thereof as may be - determined by the City Engineer. B. Time. No operations shall be conducted prior to 7:00 o'clock A.M. nor after 7:00 o'clock P.M., nor at any time on Sundays and legal holidays unless otherwise approved by the Council. C. Reducing Nuisances. All reasonable means shall be .::...'Y employed by applicant to reduce dust, noise and nuisances which shall . - include, but not exclusively, water spraying in the crushing process. D. Screening. Where necessary to eliminate unsightly v... view of the excavation and operations, applicant shall plant suitable fast growing screening trees which shall be a minimum of six feet high .. .placed in two rows staggered with trees not more than ten feet apart in each row. - - - E. Slope Maximums. During the entire period of operations, all excavations shall be sloped on all sides at a maximum - ratio of 1 to 1. - = - l _ F. Manufacturing or Processing Prohibited Exception. A conditional use permit shall be required for the manufacturing or . processing of any material on the site qs f �i � •'•��T4,�„ tv+�Wi,s;..:.ySrlr Jwr.!.!,vr :-.. 9 0 C 0 r G. Commencement of Operations. Applicant shall commence his operations on an internal portion of the site not less than 1,000 feet from the nearest dwelling and remove all deposits in that area before moving out and closer to a boundary or dwelling. H. Wells. Applicant shall not drill or install any well larger than four inches on a site without first obtaining approval from the Council in writing. I. Waste Water. Applicant shall dispose of all waste water used on the site in a manner which will not adversely affect adjoining property. J. Ceasing Operations - Regrading. Upon ceasing operations or leaving any particular excavation or area in the site, applicant shall regrade same in a reasonable manner and shall slope same on all sides at a maximum elope of three feet horizontal to one foot vertical. R. Paving Access Roads. All access roads from any excavation or fill area which is the subject of this Section, to any public paved roadway shall be paved for a distance of at least 75 feet adjacent to the public roadway to eliminate accumulation of material spillage and to minimize dust conditions. Said access roads shall be cleaned as needed to maintain lowest possible dust conditions. Truck hauling routes shall be approved by the City for any permits granted under this Section. STML L. Load Limits. Applicant shall adhere to al14ICounty and City load limits in hauling to and from the site. M. Traffic Safety. Applicant shall provide warning signs and flagmen for proper traffic safety during periods of heavy traffic to and from or past the site and at such other times as the Ebuncilmay require. N. Ceasing Operations - One Year Limit. In the event operations cease, or substantially so, on said site for a period of more than one year, or in the event substantially all gravel and sand 96 -17- c 0 0 C deposits thereon have been removed, no further operations shall be conducted thereon and the agreement shall be deemed absolutely void. 0. City Rules and Regulations. The City may from time to time, adopt reasonable rules and regulations during the course of the agreement pertaining to applicant's operations which applicant shall agree to be bound by. For failure to comply with same, or with the agreement or applicable provisions of the City Code, rules and regulations, applicant shall cease operations immediately upon receipt of written notice by the Council or its authorized representative unless within the time specified he shall remove such default. P. Other Operators. The applicant shall not permit any other person to operate upon said site, haul or otherwise without first obtaining the written consent of the Council and an appropriate acknowledgment by such person that he will be bound by the agreement and covered by bond. Res-Il'0.AT�o N O. A Applicant shall provide topsoil or other approved l d. hr6cA areo.s. cover material over-tbe-ezeavated-areal The excavation plan shall provide detailed information on the type, thickness and schedule of placement of this material. The area shall be reseeded in accordance nwith an approved plan and ntime schedule. FOr CR O/,r+v @t/ "na,. —Le.0 (t/4[,na�proaW S e,a Out e,ASS%,.a6 OF deb. -•f am.. a a..(� f-- �S/ --- -- reP,.st clsao ir-.D ", Ac 5.le ran(: K^r,W../rr >b iFe ,o.<p,..fr Ouneil . Subd. 6. Granting of Permit. The Council as a pre- requisite to the granting of a permit, or after a permit has been granted, may impose the following requirements in agreement form where applicable upon the applicant or owner of the premises to: A. Properly fence any pit or excavation}>4"=°`1 n. ete6s /p ,24f rD b, Re[I /7,f- A,/p rr r cr «rta Y6ine,� afe b rca l+ B;— lope the banks, fill, level off any pit or excavation or otherwise place in such condition at any time so as not to be dangerous because of sliding or caving banks; so as to minimize or stop erosion or dust during or after excavation. -is- '77 0 C C C. Properly drain, fill or level off any pit or excavation so as to make the same safe and healthful as the Council may determine and in accordance with the terms of this Section. D. Reimburse the City for the cost of periodic inspections by the City Engineer, Protective Inspections Department or other City employee for the purpose of seeing that the terms under which the permit has been issued are being complied with. E. Post a surety bond in such form and sum as the Council may require, running to the City, conditioned to pay the City the cost and expense of repairing any highways, streets, or other public ways within the City, made necessary by the special burden resulting from the hauling and transporting thereon by the applicant in the removal or filling of rock, dirt, sand, gravel, clay or other like material, the amount of such cost to be determined by the Council; and conditioned further to comply with all the requirements of this Section and the particular permit, and to save the City free and harmless from any and all suits or claims for damages resulting from the negligent excavation, removal, storage or filling of rock, sand, gravel, dirt, clay or other like material within the City. . pt�fo.lnan,< F. Post a-eerety"bond on a minimum $500.00 for each + P acres beiek ng,vated any time, cunning to the City, conditioned to pay the City the cost and expense of restoration of an excavated or filled area and expense of grading, providing topsoil and seeding where the applicant or owner shall fail to complete an excavation or restoration within the conditions under which the permit was issued. G. File with the City a liability insurance policy or certificate of such insurance, issued by an insurance company authorized to do business in the State of Minnesota. The policy shall insure the person performing acts described in this Section and the City as an insured, in the sum of at least $100,000.00 for injury to one person, and $300,000.00 for one accident, and at least $100,000.00 . property damage or in such other amounts as the Council shall 9$ -19- C r determine. The policy shall be kept in effect until the termination of a permit granted pursuant to this Section. Subd. 7. Inspections. At least once a year, or more often as necessary, the City Administrator shall instruct the staff to inspect all areas where a permit has been issued and report such findings to the Council. Subd. S. Duration of Permit. The excavation permit shall run from January 1 through December 31 of the same year or for a . .;� lesser period of time as the Council shall specify when the permit is issued. Subd, 9. Combination Permits. In the event any applicant shall excavate material at one site within the City and use the same r material for fill purposes at a different site within the City, he shall comply with all applicable portions of this Section as to each site including the payment of separate fees for each location. Subd. 10. Conditional Use Permits. A. Conditional use permits shall be required for all �YaT�q� kagma�G+�; ,auiit�r.:sF?Y:,ap';�Y.v excavation or fill permits required under this Section as follows: In all areas zoned other than Commercial or Industrial no matter what amount of fill or excavation is intended to take place. l - 2. In all areas zoned Commercial or Industrial where the excavation or fill permits are expected to involve more than 100,000 cubic yards of material. S. Applications for permits for operations which are expected to continue for three years or longer shall comply with the .. conditional use permit procedure provided in the Zoning Chapter. t 99 _20_ ! ip Agenda Information Memo July 30, 1982 Page Twenty -One DATA PROCESSING C. Data Processing -- The City Administrator would like to discuss the status of the in house computer study that was requested by the City Council and a further request of the Director of Finance and City Administrator to add utility billing and fixed assets as a program offered by the LOGIS system. The City Administrator will discuss this issue in more detail at the City Council meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the incor- poration of fixed assets and utility billing into the LOGIS system. /66 Agenda Information Memo July 30, 1982 Page Twenty -Two CONTRACT 82-10 D. Contract 82-10, Approve Plans & Specs/Order Advertisement for Bids (Tower View Road - Streets) -- In response to the petition submitted by the representative of Sperry Univac and the developer of the Lone Oak Heights Addition, a feasibility report was prepared with a public hearing being held earlier on this agenda. In sub- mitting the petition requesting the feasibility report, the peti- tioners waived their rights to the necessary hearing and agreed to accept responsibility for all costs associated with the simul- taneous preparation of plans and specifications due to the tight time schedule necessitating the completion of this roadway yet this fall. Therefore, these plans and specifications have been prepared and are now being presented to the Council for their review and approval. The necessary right-of-way for this project will be dedicated through a combination of the Lone Oak Heights final plat which is scheduled for the August 17 Council agenda and a quit claim deed conveyance by Sperry Univac Corporation for the remainder of the property. Both parties have indicated that they will execute the necessary "right of entry" forms if actual easement and right-of-way acquisition have not been completed prior to con- tract award. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the plans and specifications for Contract 82-10 and authorize advertisement for the bid opening to be held at 10:30 a.m. on Wednesday, September 1, 1982. CONTRACT 82-12 E. Contract 82-10, Approve Plans & Specs/Order Advertisement for Bids (Galaxie Avenue - Surfacing) -- The south k mile of Galaxie Avenue was proposed to be surfaced as a part of Contract 80-16 as necessitated by the Safari Estates Subdivision. Because of the pending improvements to the north k mile of Galaxie Avenue pertaining to the installation of streets and utilities, etc., it was determined to defer the surfacing of the south ' mile until all utility installations had been completed. However, the City proceeded with assessing the utilities and benefited property owners for a full surfaced street with curb and gutter and trailway. The Council may recall the assessment discussion pertaining to Dakota County Park property on the east side of this roadway. Now that the north k mile of Galaxie Avenue is nearing completion and will be surfaced under Contract 81-1 it is appropriate to complete the original project for the south 4 mile of Galaxie Avenue. Therefore, detailed plans and specifications are being presented to the Council for this final surfacing of the south ' mile of Galaxie Avenue. All necessary right-of-way and easements necessary for this contract have been previously obtained under Contract 810-16. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans and specifications for Contract 82-12 (Galaxie Avenue surfacing) and authorize advertisement for the bid opening to be held at 10:30 a.m. on Wednesday, September 1, 1982. 10 1 r AGENDA EAGAN CITY COUNCIL EAGAN, MINNESOTA REGULAR MEETING CITY HALL AUGUST 3, 1982 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS p1 A. Fire Department p'� C 1 B. Police Department P. �-D P' IV. 6:55 - CONSENT ITEMS (One motion approves Park Department Public Works Department all items) 10 A. National Cancer Day Proclamation eiZ B. Approve MnDOT Agreement #60681 (I -35E & County Road 26 - Utilities) P i1 C. Contract 81-3, Final Payment/Acceptance (T.H. 55/Burr Oak Pond, at a1 - Utilities) r.j3 D. Contract 81-4, Change Order No. 2 (St. Francis Wood Second Addition, at al - Utilities) p.1�J E. Contract 81-4, Final Payment/Acceptance (St. Francis Wood Second Addition, et a1 - Utilities) 14'F. Easement Vacation, Receive Petition/Order Public Hearing (Beacon Hill Ponding Easement) G. Project #241, Receive Final Reassessment Roll/Order Public Hearing (Trudi Johnson) PtH. Project #307A, Receive Final Assessment Roll/Order Public Hearing (St. Francis Wood 2nd Addition) ISI. Project #324A, Receive Final Assessment Roll/Order. Public Hearing P (Safari at Eagan - Utilities) Is J. Project #328A, Receive Final Assessment Roll/Or.der. Public Hearing P (Ches Mar East 4th Addition) l5 K. Project #329A, Receive Final Assessment Roll/Order Public Hearing r (Cedar Cliff 2nd Addition) V. 7:00 - PUBLIC HEARINGS A. Project #360 (Tower. View Road - Street Improvements) B. Project #362 (Tomark 2nd Addition - Streets & Utilities) C. Project #363 (Hilltop Plaza - Utilities) VI. OLD BUSINESS (+•60 A. Amcon Corporation, Patrick M. Gannon, for Rezoning from A (Agricultural) to PD (Planned Development) to Allow 2 Office Buildings & Hotel Complex Located in Part of the NE$ of the NE`y of Section 4, South of Proposed I-494 Rightof-Way & West of Pilot Knob Road f.'71 B. Ordinance Amendment to Consider a Single Event Permit P•13 C. Establish City Hall Referendum Date 79 D. Industrial Revenue Financing/Yankee Square Office III Project Eagan City Council Agenda August 3, 1982 Page Two VII. NEW BUSINESS ?*g63 A. Park Dedication Fee/Request for Policy Change—Wilderness Park III It g'7 B. Final Plat — Knob Hill VIII. ADDITIONAL ITEMS P•$'y A. Joint Burnsville/Eagan Cable Commission Update 161 B. Ordinance Codification P 100 C. Data Processing Q'lot D. Contract 82-10, Approve Plans & Specs/Order Advertisement for Bids (Tower View Road — Streets) 10E. Contract 82-10, Approve Plans & Specs/Order Advertisement for Bids (Galaxie Avenue — Surfacing) IX. VISITORS TO BE HEARD (For those persons not on the agenda) X. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 30, 1982 SUBJECT: AGENDA INFORMATION After approval of the July 20, 1982 regular City Council minutes, special City Council minutes for the June 21 and July 13 meetings and the August 3, 1982 City Council agenda, the following items are in order for consideration: H�7Y:9:�IYuIaQM 1�:17I:V ��: FIRE DEPARTMENT A. Fire Department -- There are no items to be considered for the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered for the Police Department at this time. PARK DEPARTMENT C. Park Department -- The overall plan for the present and future development of Northview Park includes the clearing and clean up of the ponding area immediately to the south and adjacent to the Northview athletic fields. The Director of Parks & Recreation has received a cost estimate from Eagan Excavating which is willing to do the clearing and grading of the ponding area. The work would consist of uprooting and removing large tree stumps, deepening the pond, broadening the parking area and shaping the pond/parking bank. City crews have removed most of the trees in the ponding area and therefore it is just the stump removal that is required from Eagan Excavating. This work will also allow for a future trail around the pond to a picnic area. The project is estimated to take two (2) days at a cost of $950. Any additional work re- quired beyond the two days will be performed at any hourly rate of $62.50. This rate is for the D6 Caterpillar and operator. The financing for this project is from the Park Site Fund. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny Eagan Excavating to perform clearing and grading work at the ponding area adjacent to Northview athletic field at a cost of $950 and conditional upon any additional work being performed at an hourly rate not to exceed $62.50 per hour. 0 Agenda Information Memo July 30, 1982 Page Two 0 PUBLIC WORKS DEPARTMENT D. Public Works Department -- Item #1: Special Assessment Deferment Request - Mr. Floyd Dickens aZF r s ip Request) -- Mr. and— rs. oy is ens o Z1ri1� _T bell Road submitted a request for consideration by the Special Assessment Committee pertaining to the special assessments levied against their property resulting from the installation of utilities to the Wuthering Heights area under Project 274 and the improvement of Silver Bell Road under Project #285 which were assessed in Sep- tember of 1981. The City presently does not have a formal policy pertaining to deferment of assessments based on financial hardships. The information as submitted by Mr. and Mrs. Dickens is enclosed on pages 3 throughThis is the information that was submitted to tT a Specia�ssment Committee at their meeting on June 14. Because the City does not have a specific policy, the Special Assessment Committee in determining if this request has specific merits for its consideration. Subsequently, they directed staff to research a potential financial hardship policy for potential future similar situations. In trying to prepare criteria for financial hardship considerations, staff contacted 11 other municipalities pertaining to their policies and procedures. The City was unable to find any other municipality that had a speci- fic policy which provides for deferment of assessments based on financial hardships. The only policy that all the other communities have pertaining to the deferment of assessments is that mandated by state statutes pertaining to senior citizen deferments. Sub- sequently, staff has difficulty in formulating specific criteria for a general financial hardship assessment deferment policy for situations where no two requests would be similar. Therefore, staff recommends that the Special Assessment Committee and City Council review each situation on its own specific merits and arrive at their own conclusions. Based on past responses to all special assessments, it appears that all assessments might be considered a "financial hardship" on the benefited property owner. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the special assessment deferment request by Mr. and Mrs. Floyd Dickens for Parcel 10-01800-010-79 at 2141 Silver Bell Road. 0 SUBJECT TO APPHOVAI MINUTES OF A MEETING OF THE EAGAN ASSESSMENT COMMITTEE EAGAN, MINNESOTA JUNE 14, 1982 A meeting of the Eagan Assessment Committee was held on Monday, June 14, 1982 at 4:30 p.m. at the City Hall. Those present were Chairman Don Knight, Members Art Rahn, Dale Vogt, Mayor Bea Blomquist, Councilman Tom Egan. Planning Commissioner Bohne wa's absent. Also present were Public Works Director Colbert, City Administrator Hedges and City Attorney Hauge. FLOYD DICKENS - SILVER BELL ROAD Tom Colbert first introduced Floyd Dickens. who has requested a deferrment of assessments for Projects 11274 and 0285 consisting of Silver Bell Road streets and Wuthering Heights Road utility improvements. Mr. Dickens was present and indicated that he was unable, due to financial hardships, in- cluding the fact that his wife has recently had a work-related accident, to pay a total of $388.19 per month for assessments and taxes with an increase from $141.78 per month. Mr. Colbert indicated there is no policy providing for deferrment of special assessments due to financial hardships other than the senior citizen provision. There was discussion concerning need for a >- policy in the event that others request such deferrments, noting that with the current recession there may be many others that may potentially request such deferrments. After discussion, Egan moved, Rahn seconded the motion to defer action on the request of Mr. Dickens and requested the staff to prepare proposed guidelines for such requests and recommended the Council review the JAMES AND ARVELLA HORNE - PROJECTS 9131 & 924 - KINGSWOOD ADDITION Mr. and Mrs. James Horne appeared relative to their request that a por- tion of the assessments proposed by the staff for Kingswood Addition be re- scinded as recommended by the staff. Tom Colbert reviewed the proposal and indicated that Kingswood Addition was platted providing for Lots 1 through 11, and Outlots 1, 2, and 3 in 1963. Mr. Horne installed a private well and internal 6 inch water lateral system in Kingswood Road north to Outlot 2, in approximately 1964. In the Fall of 1973, Lot 11 requested water service from the City rather than the developer's private water supply, Lot 11 being the only lot with an additional homestead, other than the Hornes. Under Project 9131, approximately 335 feet of 10 inch water main was constructed within Kingswood Road connecting to the existing 16 inch trunk water main on Pilot Knob Road which was constructed under Project 024 in 1968. As a part of Project 0131, Lot 11 was assessed 120 linear feet in accordance with the Feasibility Report. On approximately March 17, 1982 the well located within Outlot 2, providing water service to Lots 3 through 10 was no longer operable and one existing house located in Lot 7, owned by Mr. Horne was in need of water service. He requested the City open the gate valve at the north end of Coronation Road to allow access to the City water supply. C 4" 0 III. NEW BUSINESS B. Project 274 and 285, Silver Bell (Utilities) - Deferment of Asses BACKGROUND INFORMATION and We have received the attached written request from Mr. Floyd Dickens requesting special consideration from the City for deferment of his assessments based on a financial hardship. Mr. Dickens has supplied the attached information in support of his financial hardship request. A history of the assessments levied against this parcel are included in the following table: y •-•. , M. 1968 Trunk Area Sanitary Sewer $ 100.00 30 $ 3.33 88 .1977 Trunk Area Water 190.00 (excluded by Council action 7-27-76) 1982 Street (#274) 1,950.41 5 390.08 11% 1982 Sanitary, Water & Services 3,802.07 15 253.47 118 (#285) $646.88 *does not include interest ($53.91/month)* Attached is a copy of Mr. Dickens 1982 property tax statement which shows the 1982 installment of principal and interest of $1,569.20 ($130.77 per month). As can be seen from the attached information, Mr. Dickens has indicated that his monthly pay- ment has increased from $141.78 per month to $388.19 per month through Northland Mortgage Company based on the assessments levied in September of 1981. STAFF RECaMMMATICNS Zhere presently is no policy providing for deferment of special assessments due to financial hardships. Therefore, any action would have to be at the discretion of the Special Assessment Ccaamittee and/or City Council. N 0 0 I 1W 0 C' Typed text of letter to the Special Assessment Carmittee: Dept. of Special assessment Inclosed in envelope I hope is enough papers to show cause for writing this letter. How mutch I really owe Fagan I don't understand. All I no my payments were 140.00 month now new payments are 388.00 month, way out of my reach. I Floyd am the sole support here, the wife got hurt on job as an inserted paper shows and has a disability. I am requesting to make some kind of payments a month to Eagan, we figure we can make 50.00 a month as you can see the house will be paid for soon, then we can apply sane to Eagan note. Hopefully this dept. will be under standing. Never thought we would be asking any body for any thing but I guess we half to yield. Sincerely, Floyd & Hazel Sue Dickens 2141 Silver Bell Rd. St. Paul Minn 55122 Home phone 452-4415 Burnsville Target Store - 435 8611 Ext. 415 Sue Honeywell - 6385104 - Floyd Floyd's Sup - Bcb Meliene - 5101 Sue's Sup - John Johnson - 8611 I have held up payment to Northland till this is settled. Served & Filed September 16-1977 State of Minn Dept of labor & Ind. Workcrens CaTpensation Corm. St. Paul Minn 55101 File # 498-32-3065 Record # 1000F III that by reason of the employee's daily work activities on Aug 11-75 & prior to the reto, the Ehp. suffered a personal injury arising out of & in the course of her erployment said injury being chronic tendin it is of the left awn and left shoulder. VII 6 that as a result of the aforesaid personal injury the euplcyee has sustained 20 Percent pennanent ostial disability of the left awn CNTY TAX HAZ INS TAX INCR 11/81 1 $111.09 106 'T18.52 06 13/82 8241.00 L2 320.08 01 00/00 815.55 12 $0.00 00 TOTAL ESCROW REQUIRED = 8111.12 $20.08 $15.55 10/31/81 ------ """.! 1 • • - • IPA SHORTAGE 1 1 IS PRESENT THIS AMOUNT HAS BEEN 147. 58 1146.75 $99. 17- I OI VI ""BY THE NU..E R OP MON THS UNTIL YOUR NBXT PNALY515 AND AODEO TO YOUR NEW VAYMENT. $38.60 $6.05 $19.83 $77.308141.78 NORTHLAND MORTGAGE COMPANY LOAN NO 003195-0 19 EFFECTIVE DATE 05/01/82 TY TAX 105/82 $927.53 061 $154.59 061 $927.54 Z INS 10/92 $241.00 12j $20.08 071 $140.56 0 ESCROW BALANCE 04/30/82 i $287.07 15174.67 0 DESCRIPTIO VER _ ... .... :F TOTAL DEDUCTIONS 41.0 CHECK AMOUNT ISe.7 ION D`5 06 O TARGA• ,a D 32 22 "y 11/81 1 $111.09 106 'T18.52 06 13/82 8241.00 L2 320.08 01 00/00 815.55 12 $0.00 00 TOTAL ESCROW REQUIRED = 8111.12 $20.08 $15.55 10/31/81 ------ """.! 1 • • - • IPA SHORTAGE 1 1 IS PRESENT THIS AMOUNT HAS BEEN 147. 58 1146.75 $99. 17- I OI VI ""BY THE NU..E R OP MON THS UNTIL YOUR NBXT PNALY515 AND AODEO TO YOUR NEW VAYMENT. $38.60 $6.05 $19.83 $77.308141.78 NORTHLAND MORTGAGE COMPANY LOAN NO 003195-0 19 EFFECTIVE DATE 05/01/82 TY TAX 105/82 $927.53 061 $154.59 061 $927.54 Z INS 10/92 $241.00 12j $20.08 071 $140.56 0 ESCROW BALANCE 04/30/82 i $287.07 15174.67 0 DESCRIPTIO VER _ ... .... 75 6.150 4.61 OT' c,cA+.a 10.68 175.E 21.96 360.E 7.17 114.E TOTAL EARNINGS 159, 2 TOTAL DEDUCTIONS 41.0 CHECK AMOUNT ISe.7 ION D`5 06 O TARGA• ,a D 32 22 "y TOTAL ESCROW REQUIRED = $ 174.67 $1068.10 Z m 6753`. KEEP THIS STUB IST Onn IE A SHORTAGE 1115 PRE5ENT THIS AMOUNT HAS SEEN nn LF MO 68.10 $781.03 ANALYSIS AND ADDED TOON EW VAYMENT. EA $6.05 $130.17 I $77.30 M 29:93DEP LIF MAY 2;O FICA 452;2 I 'AID THIS CHECK I DEDUCTED THIS CH �.�II JECK •� V AJ O t) 4 75 6.150 4.61 OT' c,cA+.a 10.68 175.E 21.96 360.E 7.17 114.E TOTAL EARNINGS 159, 2 TOTAL DEDUCTIONS 41.0 CHECK AMOUNT ISe.7 ION D`5 06 O TARGA• PHTAEER THIS IS NOT 1 A CHECK 6753`. KEEP THIS STUB IST 424201IFICA FOR YOUR RECORDS 74340 F 016 591 Social Security No. Name Period Ending Rate Check Dote Check Amount 83-34-4854F A DICKENS 04-18-821 10. 6 0 SO4 - 2 3 -3 21 253.! Current Earnings' 1 To. Deductions Miscellaneous Deductions Year To Date K/EnalDescr. Mrs. AmountTax 511 Ex. Amount Description jAmounl Description Amount U4;18;S.T. '400 424.20FED MU2 63;84�SUPPOR T 100QEARAI11G5 6753`. 1 TOTAL 424201IFICA I 28'42�CR. UNION 3636'FED W -H 10114 I N M 29:93DEP LIF MAY 2;O FICA 452;2 I OiAL 12 2: TOTAL 48:36,NN 463:C I � 'q WKS ELIG I 1 1 , KS WKD .3G -.'42;2 1 •_ - ( *r . ' �..' 7-, i �; VAC EAR 17250,7 r. 1 ♦ I 1 ragl[ in 1267 - `TAXPAYER'S FILELE COP COUNTY ENT CENTER GOVERNMENT CENTER PROPERTY IDENTIFICATION PJo, FLI]YD A & HAZEL DICKENS HASTINGS. MINN. 33033 DISI I PIAT IOL t99 LO 01800 OIO EP: 2141 AD. SILV stH�a DAM ST PAUL M twsT cEu+r w T 1 9 1 NMC M NAME Of TAAPAYER 2 9:1 ,"*OR" AonlluPln F L LY U A E HAZEL 01 EIRE 0191 SILVER ;TELL K )AEI. 1. 111101 E44. 1, TNI ST PAUL MN YES ELIGIBLE FORA REFUND f0 E W D OUT IF YOu'RF F LIOIPI F 101 ORIE OR BOTH OF THESE REFUNDS... INF MINNESOTA PROPERTY TAX REFUND AND INF SPECIAL PNOPERIY TAX RFFUND Illi RBI WIN R III UVNG TNI IMbjhi& IIIIIIII IIIOR: I IID IM Nit AMD:N ON LINT 11 049. j4 1. ml IN THIS LMou'r 0, HNI 11 3 7_6._5 C ENS MIT 04 Ulum N I SERl 1 1 ILII IN IRIS 140411 ON IINE I, IMBUE 3 6 62.36 100 A IDEM M IIP II Lo ILL IAEE of IVIS S11IIMfhl ER BELL RD 0 'EUS BOT IS 64CNED. 10.1 Owl DEEINOUENI FARES AND 1� MAv NOT RrPIY'OR ENE 1-0-Ep11 IA1 EfFUNDS f 351850 YOUR ITEMIZED STATEMENT 0 A COUNTY -- I25An5 6.267 s TowNsulP OR arr 1 10. 74 FOR TAX PURPOSE ONLY 6 SCHOOL DISTRICT 397.43 275 RA�NGC, 23 7 OTHER TAXING DISTRICT 29011, CF GOVFT LCT 7 a. FISCAL DISPARITY h j 1[1 2723 DEVELOPMENT DISTRICT ASSESSMENT AMOUNT LL��E1SNb. 6. SPW-285 637 B TAX BEFORE CREDITS 662.36 666.64 I 9 CREDITS WHICH REDUCE YOUR TAX !�- I 1,569.20 TOTAL (TO LINE 11) a. STAN SCHOOL AG2Muj IuRAI CYIoll INTEREST INCLUDED 922.32IN b. TITLE II/3CC ASSESSMEILT CREDIT -- II1C011! IAL OWNPOUSI A. WEILAND CREDIT Pill INNIS tiyf-`� 376.50 d. STATE PAID HOMESTEAD CREDIT IOTAX AFTER CREDITS 2855.86 11 SPECIAL ASSESSMENTS I IT 569.2U 17 TOTAL AMOUNT 1P855.C6 PAYABLE 927.53 FIRST HALF INSTALLMENT SECOND HALF INSr.—•1ENF 927.53 ER BELL RD N 55122 ESTIMATED MARICII VALUE 351850 CKENS 0 MISSED VAIDE 55122 6.267 PROPERTY DESCRIPTION SEC TOWN �Vt FOR TAX PURPOSE ONLY LOT RLR G� SECT 1CN 18 16N 275 RA�NGC, 23 1, 14.29 FT CF- S 2;08.;75 ;FT CF GOVFT LCT 7 i j 1[1 2723 SPECIAL ASSESSMENTS ASSESSMENT AMOUNT FI`TR 10 6. SPW-285 637 896.02 ST1274 681 666.64 I SPECIAL ASSESSMENT !�- I 1,569.20 TOTAL (TO LINE 11) INTEREST INCLUDED 922.32IN ASSESSMENTS -- II1C011! IAL OWNPOUSI Pill INNIS tiyf-`� { F LLJIU AjTim L IJ 1 A - c., • " L: l 2141 ST PAU44'H i 1 NMC t 10 01800 010 19 9 927.53 FLOYD A L HAZEL DICKENS 2141 SILVER BELL RU ST PAUL 11N 55127. NMC 1C 01800 010 79 9 927.53 ozo-ss I; o , OV SsOAc i 030 P'S a o-59 B n 7 A M A A h c Pail F. a o�d�/ .v. T hos. E 6 M A hale/O/0-78 Kenn ¢aly ' UI .fie. 010.1 2/chvv S ' Z� n ��i•�� �0 Z W\�' = d 4�Q � N Fern M L -000u/3 Lester Spencer Jetrab W. 1 Ac d o i r 8 F/�raG+rf�l Sj •o Z 01035 '-p .6 Jew./ rvhi/a N q ? KPanPd/ y o IC -7c 1 71 Ae, Oto -i,C N 509 50 :5-21. 016-7y 00-74 0So 0 Er G'CGL $OA: ' S�LV= 7 A M A A h V 1 h NJv 0 Agenda Information Memo July 30, 1982 Page Three 0 CONSENT'I ITEMS' CANCER DAY PROCLAMATION A. National Cancer Day Proclamation -- The United Cancer Institute is soliciting the support of mayors and city councils throughout the country to proclaim National Cancer Days which is September 7 through 11 this year for a period when persons who cannot afford a cancer checkup be given a free cancer checkup that week sponsored by the United Cancer Institute. Enclosed on page 1_ is a copy of a sample proclamation that has been provided for consideration from the United Cancer Institute. ACTION TO BE CONSIDERED ON THIS ITEM: 1982 to be National Cancer Day. /D To proclaim September 8, 0 0 CITY OF EAGAN EAGAN, MINNESOTA PROCLAMATION WHEREAS, according to highly qualified scientists in cancer research, we are walking around with a little time bomb in us from the environmental carcinogens that we have in our systems; this bomb may well explode on use ten, fifteen, or twenty years from now in tremendous numbers; and WHEREAS, demographic and health trends suggest that deaths from cancer may number about eight million annually by the year 2000, according to the World Health Organization report; and WHEREAS, the United Cancer Institute has proposed a Cancer Control Program to set up mini -cancer detection facilities through- out the nation to give to those who cannot afford it a- free cancer check-up during September 7 - 11, 1982; and WHEREAS, the early detection and treatment of cancer in its early stages would result in the savings of millions of lives each year; NOW, THEREFORE, I, BEA BLOMQUIST, MAYOR OF THE CITY OF EAGAN, DO HEREBY PROCLAIM September 8, 1982 to be NATIONAL CANCER DAY in the City of Eagan and urge all residents to seek early check- ups. Dated: August 3, 1982 yor E Agenda Information Memo July 30, 1982 Page Four 0 MnDOT AGREEMENT # 60681 B. Approve MnDOT Agreement #60681 (I -35E & County Road 26 - Utili- ties) -- In November of 1982, MnDOT proposes to award a contract to initiate the construction of the interchange of I -35E with County Road 26 (Lone Oak Road) and its connection to the interchange with I-494. Because this construction project impacts the City of Eagan's in place, existing utilities, MnDOT is required to perform the relocation necessitated by this construction. This agreement authorizes MnDOT to perform this work in accordance with approved plans and specifications at no cost to the City. ACTION TO BE CONSIDERED ON THIS ITEM: To approve MnDOT Agreement #60681 and authorize the Mayor and City Clerk to execute said agree- ment. CONTRACT 81-3 C. Contract 81-3, Final Payment/Acceptance (T.H. 55/Burr Oak Pond, et al - Utilities) -- Contract 81-3 incorporated the following projects and their locations: Project No. Location Project #1828 T.H. 55 to Burr Oak Pond Project #318 Yankee Square Shopping Center Storm Sewer Project #319 Burr Oak Pond Trunk Storm Sewer Outlet to Mike Collins Drive Project'327A Killdeer Addition Utilities The City has received a request for final payment along with a certification of compliance with the City approved plans and speci- fications from the consulting engineering firm. All final in- spections have been performed with City personnel. The final pay- ment is approximately 2.75% less than the revised original contract amount and is approximately 19.8% less the preliminary report esti- mates as a whole. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the tenth and final payment to Parrott Construction, Inc., in the amount of $2,936.74 for Contract 81-3 and accept for perpetual maintenance. /;L 0 0 Agenda Information Memo July 30, 1982 Page Five CONTRACT 81-4 D. Contract 81-4, Change Order No. 2 (St. Francis Wood Second Addition, et al - Utilities) -- This change order consists of two parts. Part A provides for extra costs incurred due to minor changes in the approved grading plan by the developer which required a relocation of some utilities to save existing trees. In addition, it incorporates a remobilization cost necessitated by a delay in the acquisition of the utility easement from the McCarthy property to the south. (Part A, add $2,531.98.) Part B relates to addi- tional costs incurred to Project 324 (Safari at Eagan) due to de- letion of scope of project and adverse conditions created by the developer's grading. (Add $4,542.93.) All cost associated with these change orders will be incorporated in the final assessment amounts for respective projects. ACTION TO BE CONSIDERED ON THIS ITEM: To approve change order #2 to Contract 81-4 in the amount of $7,074.91. CONTRACT 81-4 E. Contract 81-4, Final Payment/Acceptance (St. Francis Wood 2nd Addition , et al - Utilities) -- The City has received a request for final payment through the consulting engineering firm along with a certification of compliance with City approved plans and specifications. All inspections have been performed with City personnel and found to be in order for acceptance. Contract 81- 4 consists of the following projects: Project Number Location/Description Project #307A St. Francis Wood 2nd Addition - Utilities Project #324A Safari at Eagan - Utilities Project #328A Ches Mar East 4th Addition - Utilities Project #329A Cedar Cliff 2nd Addition - Utilities The final contract amount resulted in an approximate 2.0% overrun of the revised awarded contract but was approximately 16.1% under the accumulated preliminary report estimates. The final inspections being complete, it is now appropriate for the City to accept this project. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the seventh and final payment of $43,004.16 to Fischer Construction Company for Contract 81-4 and accept for perpetual maintenance. j3 0 0 Agenda Information Memo July 30, 1982 Page Six EASTMENT VACATION F. Easement Vacation, Receive Petition/Order Public Hearing (Beacon Hill Ponding Easement) --The City received a request from the owner of Lot 12, Block 9, Beacon Hill Addition, requesting that a 1975 ponding easement be vacated due to the fact that it was incorporated within the official platting of the Beacon Hill Addition. This previous easement was discovered through a detailed title search of the property. A research of the records indicates that the original ponding easement acquired from Blackhawk Park, Inc., in 1975 was modified and satisfactorily incorporated within the final platting of the Beacon Hills Subdivision. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and order a public hearing to vacate a ponding easement in the vicinity of Lot 12, Block 9, Beacon Hill Addition. PROJECT 241 G. Project #241, Receive Final Reassessment Roll/Order Public Hearing (Trudi Johnson) -- On February 26, 1982, District Court ordered the City of Eagan to vacate the original assessment of $32,323.61 as levied against Parcel 10-02500-021-25 under the owner- ship of Trudi Johnson. This court order indicated that the benefit conferred upon this property does not exceed $11,300. Therefore, because the City has vacated the original assessment in total, it is now necessary that the City hold a new assessment hearing to relevy the amount that has been determined to be appropriate by District Court action. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final reas- sessment roll for Parcel 10-02500-021-25 (Trudi Johnson) and order the public hearing to be held on September 7, 1982. PROJECT #307A H. Project #307A, Receive Final Assessment Roll/Order Public Hearing (St. Francis Wood 2nd Addition - Utilities) -- Construction of utilities within the St. Francis Woods 2nd Addition have now been completed and all costs associated with this project have been tabulated and the final assessment roll has been prepared. This project was completed under Contract 81-4. ACTION TO BE CONSIDERED ON THIS ITEM: ment roll for Project 307A (St. Francis ties) and order the public hearing to be To receive the final assess - Wood 2nd Addition - utili- held on September 7, 1982. 0 0 Agenda Information Memo July 30, 1982 Page Seven PROJECT 324A I. Project 324A, Receive Final Assessment Roll/Order Public Hearing (Safari at Eagan - Utilities) -- Construction providing for the installation of utilities under this project has been completed and all costs associated with this construction have been tabulated and the final assessment roll prepared. This project was completed under Contract 81-4. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assess- ment roll for Project 324A (Safari at Eagan - Utilitiies) and order the public hearing to be held on September 7, 1982. PROJECT 328A J. Project 328A, Receive Final Assessment Roll/Order Public Hearing (Ches Mar East 4th Addition - Utilities) -- All construction provi- ding for the installation of utilities within this subdivision has been completed under Contract 81-4 and all cost associated with this construction have been tabulated and the final assessment roll has been prepared. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assess- ment roll for Project 328A (Ches Mar East 4th Addition - Utilities) and order the public hearing to be held on September 7, 1982. PROJECT 329A K. Project 329A, Receive Final Assessment Roll/Order Public Hearing (Cedar Cliff 2nd Addition - Utilities) -- All construction has been completed for the installation of utilities within this subdi- vision under Contract 81-4. All costs associated with this project have been tabulated and the final assessment roll.has been prepared. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assess- ment roll for Project 329A (Cedar Cliff 2nd Addition - Utilities) and order the public hearing to be held on September 7, 1982. !S 0 0 Agenda Information Memo July 30, 1982 Page Eight 1P,UBL'I.0 HEARINGS'. PROJECT 360 A. Project #360 (Tower View Road - Street Improvements) -- In reponse to a petition received from the developer of the Lone Oak Heights Addition, Orrin Aune, and Sperry Univac Semi -Conductor facility (Ed Michaud) a feasibility report was prepared and pre- sented to the Council on July 6, 1982 with a public hearing scheduled for August 3, 1982. A copy of the feasibility report for this project is enclosed on pages 17 through A7 for the Council's information. Copies of this report have sent to both petitioners for their review. All legal notices have been forwarded to the affected property owners and published in the legal newspaper. Staff has not received any objections pertaining to this proposed project. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project #360 for street improvements to Tower View Road, west of Pilot Knob Road. 16 rI REPORT ON 0 TOWERVIEW ROAD STREET IMPROVEMENTS PROJECT, No. 360 FOR EAGAN, MINNESOTA FILE No. 49266 BouedAwf /?oee re, 114&4" a 4ea4cral r Yom e""4199 94. it Pa", Af&m"*& 17 0 0 2335 V. `/h..b .411A..q 36 Sr. /2...4 hf...& 55113 PL..., 612-636.4600 June 23, 1982 Honorable Mayor 6 Council City of Eagan 3795 Pilot Knob Road Eagan, Mn. 55122 Re: Towerview Road Street Improvements Project 360 Our File No. 49255 Dear Mayor and Council: Orin G. B.nnrrou, P.C. R.Lnr W. X..'. P.E. JuaPh C. AnWrhk. P.E. R d/urd A. L,mbM. P.E. Rrchuld E. Turner, Y.E. J.mn C. (Nem, P.!'. Glenn N, Crnd, P E'. Keith A. G,.d.n. Y.E. Thom E. Nurrr. P L. A."M W. F.,m P E. Ruben G. Srhunrrhr, PE. M.rv. L. Srur.lu, P.E. G.mold C. & ...dr. P.E. Jerry A. Buendun. P.E. Murk A. N..w . P, E Ted K. Eield. P.E. Mnh.el T. N.mmunn. P.E. Cha kk A. L,. kw. Le. M. P.ahky N.Aen M. M.. DaYW E. Olmn Transmitted herewith is our report for Towerview Road Street Improvements, Project 360. This report covers grading and street improvements for Towerview Road west of Pilot Knob Road, C.S.A.H. No. 31. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONESTR00,ROSE�ERLIK b ASSOCIATES, INC. Mak A. Hanson MAH:li Approved 0273b I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minneeo a. Mark A. Hanson Date Thomas A. Colbert, P.E. Director of Public Works Date: 42;- J,,? Ti 1982 Reg. No. 14260 0 TOWERVIEW ROAD• STREET IMPROVEMENT SCOPE: This project provides for grading and street improvements with related drainage facilities for Towerview Road west of Pilot Knob Road. Towerview Road will ultimately provide access to Lone Oak Heights, Sperry Univac, Pilot Knob Park, and Eagan's 0.5 million gallon elevated storage facility. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accor- dance with the Master Street Plan and Storm Sewer Plan for the City of Eagan. The project as outlined herein can best be carried out as one contract. DISCUSSION• A. STREET: Towerview Road is an existing 24 foot wide gravel street. The road presently provides access to Pilot Knob Park and the existing 0.5 million gallon storage facility owned by the City of Eagan. Sperry -Univac is present- ly building a new facility south and west from Towerview Road at it's westerly end. Lone Oak Heights is a proposed development located north of Towerview Road and directly east of Pilot Knob Road. It is proposed to upgrade Towerview Road to a 32 foot wide 9 ton bitumin- ous street. Concrete curb and gutter is proposed at the alignment shown on the attached drawing. A 37 foot wide entrance was provided at Pilot Knob Road. It is proposed to widen this to 40' and extend this width back 180 feet from the property line at Pilot Knob Road to provide a right turn lane and then taper to 32 feet wide street. It is also proposed to construct a 35 foot radius cul-de-sac and 6 parking spaces at the westerly end to provide parking for recreation facilities for Pilot Knob Park. Construction of the parking area will require reconstruction of the bituminous pathway. Page 1. 0273b 19 0 0 To determine a 9 ton street design soil borings taken for con-struction of the elevated storage tank were utilized in conjunction with assuming a future ADT of 2,400 vehicles per day. The proposed street section is as follows: 1-1/2" 2341 Bituminous Wear Course 3" 2331 Bituminous Base Course 8" Claes 5 Aggregate Base, 100% crushed It is proposed to lower the easterly half of Towerview Road from its pres- ant existing grade approximately 4-5 feet. This will provide proper sight distance for stopping at Pilot Knob Road and also at Shields Lane within Lone Oak Heights. Due to the lowering of Towerview Road, it is necessary to insu- late approximatly 300 feet of water main and lower approximately 250 feet of water main. B. STORM SEWER: Storm sewer proposed herein provides for a 15 inch storm sewer from Towerview Road to Pond DP -17 as designated in the Comprehensive Storm Sewer Plan for the City of Eagan. Included at Towerview Road will be two catch basins. The design low point for Towerview Road will be at the Sperry Univac entrance. AREA TO BE INCLUDED: ASSESSMENT AREA NE 1/4 SECTION 9 Parcel 010 -03 -Eagan Water Reservoir Parcel 010 -04 -Sperry -Univac Parcel 011 -02 -Lone Oak Heights CONSTRUCTION AREA NE 1/4 SECTION 9 Parcel 010 -03 -Eagan Water Reservoir Parcel 010 -04 -Sperry -Univac Parcel 011 -02 -Lone Oak Heights Parcel 012 -02 -Eagan Park Department COST ESTIMATE: Detailed cost estimates are presented at the back of this re- port in Appendix A. These costa are summarized as follows: Page 2. 0273b 20 0 0 STREET $124,740 STORM SEWER 16,210 TOTAL ..................... $140,950 The total estimated project cost is $140,950 which includes contingencies and all related overhead. Overhead costa are estimated at 27%. and include legal, engineering, administration, and bond interest. EASEMENTS: Street right-of-way 60 feet wide for Towerview Road was dedicated in 1964. A permanent easement, however, will be required from Sperry -Univac to construct the proposed cul-de-sac at the westerly end. A temporary con- struction easement will be required from Sperry Univac and Lone Oak Heights for construction of side slopes. It is anticipated all easements will be ob- tained prior to street construction at no cost. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port in Appendix B. Assessments for streets are proposed to be assessed to all abutting prop- erty except Pilot Knob Park. In accordance with Special Assessment Policy for the City of Eagan all assessments incurred to Park Land shall be spread over the assessment area proposed as part of the project. A residential rate is proposed to be assessed to Lone Oak Heights and to the City of Eagan Water Reservoir Site. The residential rate includes a 7 ton street design versus the 9 ton street design as proposed. Also included is 100% of all costs as- sociated with grading and water main reconstruction. It is proposed to assess Sperry Univac a commercial -industrial rate for a 9 ton street design which also includes 100% of all costs associated with grading and water main recon- struction. Page 3. 0273b �I 0 0 Storm sewer costa are proposed to be assessed on a front foot basis. The storm sewer rate was determined by taking the total storm sewer cost and dividing it by the total assessable footage for Towerview Road. Assessment rates presented herein will be revised based on final coats. A summary of assessable rates are as follows: Street - Residential Rate $43.87/F.F. - Commercial -Industrial $85.57/F.F. Storm Sewer $ 8.80/F.F. REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: STREET Project Cost Revenue Balance Street $124,740 Street Assessment $124,740 $124,740 $124,740 - 0 - STORM SEWER Project Cost Revenue Balance Storm Sewer $ 16,210 Storm Sewer Assessment $ 16,210 $ 16,210 $ 16,210 - 0 - PROJECT SCHEDULE Present Feasibility Report July 6, 1982 Public Hearing August 3, 1982 Approve Plana and Specifications August, 1982 Open Bids September, 1982 Award Contract September, 1982 Construction Completion November, 1982 Assessment Hearing Winter, 1983 First Payment Due with Real Estate Taxes May, 1984 0273b Page 4. 2)_ APPENDIX A COST ESTIMATE TOWERVIEW ROAD PROJECT 360 A. STREET 9,600 Cu.yde. Common excavation @ $1.30/cu.yd. $ 12,480 900 Cu.yds. Subgrade excavation @ $1.50/cu.yd. 1,350 1,800 Ton Select granular borrow @ $3.00/ton 5,400 2,700 Ton Class 5 aggregate base 100% crushed @ $6.00/ton 16,200 860 Ton 2331 Bituminous base course @ $11.00/ton 9,460 430 Ton 2341 Bituminous wear course @ $12.00/ton 5,160 65 Ton Bituminous material for mixture @ $190.00/ton 12,350 260 Gale. Bituminous material for tack coat @ $1.50/gal. 390 2,620 Lin.ft. B618 Concrete curb S gutter @ $5.50/lin.ft. 14,410 40 Lin.ft. Concrete Valley gutter @ $6.00/lin.ft. 240 130 Lin.ft. S' wide bituminous pathway @ $10.00/lin.ft. 1,300 150 Sq.yds. Insulate water main @ $22.00/sq.yd. 3,300 300 Lin.ft. Lower water main @ $10.00/lin.ft. 3,000 500 Sq.yds. Sod with topsoil @ $2.00/sq.yd. 1,000 3.0 Acres Seed with topsoil and mulch @ $2,500.00/acre 7,500 $ 93,540 +5% Contingencies 4,680 $ 98,220 +27% Legal, Engrng., Admin. 6 Bond Interest 26,520 TOTAL ............................................ $124,740 Page 5. 0273b a3 0 0 B. STORM SEWER 350 Lin.ft. 15" RCP Storm sewer @ $20.00/lin.ft. $ 7,000 2 Each Std. 4' dia. MH w/casting @ $900.00/each 1,800 2 Each Std. CB w/casting @ $700.00/each 1,400 1 Each 15" BCP flared end @ $500.00/each .500 4.0 Cu.yds. Grouted rip rap @ $50.00/cu.yd. 200 0.5 Acres Seed with topsoil b mulch @ $2,500.00/acre 1.250 $12,150 +5% Contingency 610 $12,760 +27% Legal, Engrng., Admin. b Bond Interest 3,450 TOTAL.............................................. $16,210 A. STREET $124,740 B. STORM SEWER 16,210 TOTAL ........ $140,950 0273b Page 6. a 4 0 0 APPENDIX B PRELIMINARY ASSESSMENT ROLL TOWERVIEW ROAD PROJECT 360 A.) STREET LEGAL Front Foot NE 1/4 Section 9 Parcel 010-03 - Eagan Water Reservoir 200' Parcel 010-04 - Sperry Univac 1,054' Parcel 011-02 - Lone Oak Heights 587.62 TOTAL 1,841.62 B.) STORM SEWER LEGAL Front Foot NE 1/4 Section 9 Parcel 010-03 - Eagan Water Reservoir 200' Parcel 010-04 - Sperry Univac 1,054' Parcel 011-02 - Lone Oak Heights 587.62 TOTAL 1,841.62 SUMMARY LEGAL Parcel 010-03 - Eagan Water Reservoir Parcel 010-04 - Sperry Univac Parcel 011-02 - Lone Oak Heights C - Commercial/Industrial Rate R - Residential Rate Street 8.774.00 90,187.11 25,778.89 Page 7. 0273b as Rate/F.F. $43.87-R $85.57-C $43.87-R Rate/F.F. $ 8.80 $ 8.80 $ 8.80 Storm Sever 1,760.41 9,277.34 5,172.25 Total Assessment $ 8,774.00 90,187.11 25,778.89 $124,740.00 Total Assessment $ 1,760.41 9,277.34 5,172.25 $ 16,210.00 Total Assessment $ 10,534.41 99,464.45 30.951.14 $140,950.00 ` Pond DP- III \\ J PILOT KNOB PARK —Proposed Storm Sewer J TOWERVI�W EX. WATERMAIN I INSULATE WATERMAIN LOWER WATERMAIN co CA W SPERRY-UNIVAC LONE OAK HEIGHTS - i RD. TOWERVIEW ROAD STREET IMPROVEMENTS ca O Y _o J FL r co F d± EX. STORM _ SEWER r PROJECT NO, 360 SCALE: V-200' 49255 BOWMTOM ROSEW ANDE" A ASSOC„ W. • 1p EX. WAT SPERRY-UNIVAC TOWERVIEW ROAD STREET ASSESSMENTS ■ W ; ; EX. STORM._ II Y i SEWER O i J J C6 a 6 ® COMMERCIAL INDUSTRIAL- RESIDENTIAL SCALE: 1'-200' PROJECT NO. 360 49255 10 Irl 1-11 k WOiEpE, AIDE" t ASM NIL • Agenda Information Memo July 30, 1982 Page Nine PROJECT 362 B. Project #362 (Tomark 2nd Addition - Streets & Utilities) -- In response to a petition received from the developers of Tomark 2nd Addition, a feasibility report was prepared and presented to the Council at the July 6 meeting with a public hearing being scheduled for August 3. A copy of that feasibility report is en- closed on pages - ac) through . 4-7, for the Council's information. Copies of this report have been orwarded to the developer for his information. All legal notices have been sent to the affected property owners to be assessed under this project and published in the legal newspaper. Staff has not received any objections to this proposed project as of this date. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project #362 providing for the installation of streets and utilities to the Tomark 2nd Addition. FM. REPORT ON TOMARK 2ND ADDITION UTILITY & STREET IMPROVEMENTS PROJECT No. FOR 362 EAGAN, MINNESOTA 1982 FILE No. 49257 Bo.reeAmf Rose re, yQmd43,%" a yq"ocla&d,, 9mr. e9 E 8l Pain, Mra..eola 1R 1335 V 7e...A-#.pA..r 36 8J. Ped.. df." 55„3 PA.: 611-636-4600 July 6, 1982 Honorable Mayor and Council City of Eagan 3795 Pilot Knob Road Eagan, Mn. 55122 Attn: Mr. Tom Colbert Re: Tomark 2nd Addition Utilities and Street Improvements Project 362 Our File No. 49257 Dear Mayor and Council: On. G. P.m., P.E. R.brl W. Roar. , P.E. JWPh C. Anaerlik, P.E. find!✓rd A. LembrY. P.A. Rkhuw E. Tvnrr. Y.E. Juror, C. Olwn, P.E. Gann R. G.W. P.E. Kwh A. Guw✓n, P. E, Th. E. N✓yr., P.E. Rrchuw W. lover. P2. xobrl G. S.Tum.lP. Pk.', Mur.m L. lurnl., AL. Ihm.rd ('. fiew,a. Y.E. Jrrry A. tluuwun, Y.E. Musk A. //down, Y.E. Ted K. Pond. P E mohdn L Nuuununn, P.E. Chdrh7 A. Eirckwn Leo M. Pdwhky N.rWn M. Glum O.nd E. Oh.. Transmitted herewith is our report for Tomark 2nd Addition Utilities and Street Improvements Project 362. This report covers sanitary sewer, water main, storm sewer, and street con- struction for Tomark 2nd Addition. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONESTR00, ROSE%NE, ANDERRLLIK 6 ASSOCIATES, INC. 04 Mark A. Hanson MAH:li I hereby certify that this report was pre- pared by me or under my direct supervision and that I am a duly Registered Profession - 1 Engineer under the laws of the S to of nesota. A i roved b j' PP ;CG- %' L ✓ r/iomas A. Co bert, P.E. Director of Public Works Mark A. Hanson 0397b Date: %(1-f_.�z Date: July 6, 1982 Reg. No. 14260 36 TOMARK 2ND ADDITION UTILITY AND STREET IMPROVEMENT SCOPE: This project provides for construction of sanitary sewer, water main, storm sewer, and street construction within Tomark 2nd Addition. Tomark 2nd Addition consists of one building complex containing 78 dwelling unite located immediately south of Tomark let Addition on the east side of Golfview Drive. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accor— dance with the Master Utility and Street Plana for the City of Eagan. The project as outlined herein can beat be carried out as two contracts. Contract I would include construction of utilities and a portion of the gravel base. Contract II would include construction of the remaining gravel base and the bituminous surface in conjunction with concrete curb and gutter. DISCUSSION: CONTRACT I A. SANITARY SEWER: It is proposed to construct 10 inch sanitary sewer south from the existing 10 inch sanitary sewer at the south property line of Lots 1 b 2 Tomark lot Addition. The sanitary sewer will be constructed to the south property line of Tomark 2nd Addition along the centerline of Golfview Drive. It is also proposed to construct an 8 inch sanitary sewer south from Golf— view Drive adjacent to proposed Building 4 to the south property line for Tomark Addition. This line will provide sanitary sewer service for proposed Lexington Place. B. WATER MAIN: It is proposed to construct 8 inch water main south from the existing 8 inch water main at the south property line of Lots 1 b 2 Tomark let Addition. The water main will be constructed to the south property line of Tomark 2nd Addition 10 feet west of the centerline of Golfview Drive. It is Page 2. 0397b 31 also proposed to construct two 6 inch water main lines which will provide fire protection for the north and south side of the proposed building. The north- erly line will also provide water service. C. STORM SEWER: Storm sewer construction proposed herein conveys storm water from Tomark let and 2nd Additions to Pond DP -10 located in the southeast corner of Yankee Doodle Road and Lexington Avenue. Also included is construc- tion of storm sewer from Golfview Drive to the southeast to the overflow area for Pond DP -9. Pond DP -9 is located east of Tomark 2nd Addition within Car- riage Hills Golf Course. The overflow drainage route for Pond DP -9 is to the west through Tomark 2nd Addition. Therefore, storm sewer construction pro- posed herein will preserve the overflow drainage route as it presently ex- ists. No storm sewer oversizing is required for this construction. However, to provide the proposed control outlet elevation for Pond DP -9, as indicated in the Comprehensive Storm Sewer Plan, it will require overdepth for this por- tion of storm sewer. Storm sewer proposed in Tomark 2nd Addition vary in size from 12 inch to 30 inch. Due to Tomark 2nd Addition not incorporating the de- sign low point for Golfview Drive, two additional catch basins and 35 lineal feet of 12 inch storm sewer pipe is proposed to prevent erosion at the street end. The storm sewer pipe for the outlet to Pond DP -18 located south of Tomark Addition is proposed to be constructed as part of the future Lexington Place Development. The Revised Preliminary Report for Project No. 322 (O'Leary Lake Outlet) dated June 23, 1982 indicated the trunk storm sewer from Pond DP -10 to Pond DP -5 would be required at the time the remaining portion of Tomark Development or Lexington Place were developed. Due to Tomark 2nd Addition including only Page. 3. 0397b 3Z one building complex, it is recommended the outlet for Pond DP -10 to Pond DP -5 be delayed until Tomark 3rd Addition or Lexington Place are developed. How- ever, in the event Pond DP -10 warrants an outlet pipe prior to either of these developments occurring, construction of this storm sewer pipe may have to be done separately. D. STREET (Grading/Gravel Base): It is proposed to construct Golfview Drive from the south property line of Lots 1 6 2, Tomark let Addition to the south property line of Tomark 2nd Addition. It is assumed the developer will rough grade the street to the designed eubgrade elevation. After installation of utilities, the contractor shall properly grade and compact the eubgrade sur- face. A 4 inch aggregate base will then be compacted in place. Due to the nature of the soils encountered in Project No. 336 (Tomark lst Addn.), it is anticipated that a 1.0' subcut will be required prior to street construction. CONTRACT II E. STREET (Surfacing): Surfacing of Golfview Drive includes construction of a 2 inch aggregate base and a 3 inch bituminous surface on the existing 4 inch aggregate base included as part of Contract I. Also included is construction of B618 concrete curb and gutter in conjunction with topsoil and seeding. AREA TO BE INCLUDED: Assessment Area W 1/2 Section 14 Tomark 2nd Addition Lexington Place - Parcel 010-29 Construction Area NW 1/4 Section 14 Tomark 2nd Addition COST ESTIMATE: Detailed cost estimates are included at the back of this re- port. A summary of these costa are as follows: Page 4. 0397b 33 0 0 CONTRACT I - Sanitary Sewer $ 30,700 Water Main 23,260 Storm Sewer 70,760 Street (Grading/gravel base) 7,060 TOTAL $131,780 CONTRACT II - Street (Surfacing) 17,250 TOTAL CONTRACT I AND II ........ $149,030 The total estimated project coat is $149,030 which includes contingencies and all related overhead. Overhead coats are estimated at 27% and include legal, engineering, administration and bond interest. EASEMENTS: Easements are required for construction of utilities within Out - lots A, C 6 D of Tomark 2nd Addition. It is anticipated easements will be ac- quired at no cost with final plat approval. Easements required for this proj- ect are as follows: 1. A sanitary sewer easement south from Golfview Drive (Outlot C) to the south line of Outlot A, Tomark 2nd Addition to serve future Lexington Place. 2. A storm sewer easement from the overflow drainage area for Pond DP -9 to Pond DP -10 through Outlots A, C S D of Tomark 2nd Addi- tion. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. Final assessments coats will be revised based on final costs. A preliminary assessment roll is included at the back of this report. Page 5. 0397b 34 0 Sanitary sewer assessment to Tomark 2nd Addition includes the sanitary sewer within Golfview drive and the sanitary sewer service to Building 3. Sanitary sewer south from Golfview Drive to the south property line of Outlot A. Tomark Addition will be assessed to Lexington Place. Trunk sanitary sewer for this area was previously assessed as part of Project 58. Water main construction proposed herein will be assessed in its entirety to Block 1, Tomark 2nd Addition. Trunk water main was previously assessed as part of Project 58. Storm sewer construction proposed herein will be assessed to Tomark 2nd Addition except. the cost associated with any overdepth of the storm sewer con- structed from the overflow drainage area for Pond DP -9 to Pond DP -10. This additional coat will be the responsibility of the Trunk Storm Sewer Fund. Due to no oversizing of storm sewer pipe being required to convey storm water from areas outside.Tomark Addition, all storm sewer pipe will be assessed as later- al storm sewer. It is proposed to assess trunk area storm sewer for Block 1, Tomark 2nd Addition as a part of this project with the outlots of the 2nd Ad- dition being assessed at the time of their development or when the trunk storm sewer is constructed from Pond DP -10 to Pond DP -5, whichever occurs first. Street construction proposed herein will be assessed completely to Block 1, Tomark 2nd Addition. REVENUE SOURCES: Revenue sources to cover the cost of this project are listed as follows: SANITARY SEWER Project Cost Revenue Balance Lateral $ 30,700 Lateral Assessment $ 30,700 TOTAL $ 30,700 $ 30,700 - 0 - Page 6. 0397b 3s REVENUE SOURCES. CONTINUED WATER MAIN Lateral $ 23,260 Lateral Assessment $ 23,260 TOTAL $ 23,260 $ 23,260 - 0 - STORM SEWER Lateral $ 65,020 Trunk 5,740 Trunk Assessment $ 10,980 Lateral Assessment $ 65,,020 TOTAL $ 70,760 $ 81,740 +$5,240 STREET Street (Grading/Gravel Base) $ 7,060 Street (Surfacing) 17,250 Street Assessment $ 24,310 TOTAL $ 24,310 $ 24,310 - 0 - SCHEDULE Present Feasiblity Report Public Hearing Approve Plans and Specifications Open Bids Award Bids Construction Completion Assessment Hearing First Payment Due with Real Estate Taxes Page 7. 0397b 3z July 6, 1982 August 3, 1982 Summer/Fall, 1982 Fall, 1982 Fall, 1982 Spring, 1983 Summer, 1983 May, 1984 0 0 APPENDIX A COST ESTIMATE TOMARK 2ND ADDITION PROJECT 362 CONTRACT I A. SANITARY SEWER 110 Lin.ft. 10" PVC Sanitary sewer, 10'-15' dp, in pl. @ $14.00/l.f. $ 1,540 90 Lin.ft. 10" PVC Sanitary sewer, 15'-20' dp, in pl. @ $18.00/l.f. 1,620 60 Lin.ft. 10" PVC Sanitary sewer, 20'-25' dp. in pl. @ $26.00/l.f. 1,560 410 Lin.ft. 8" PVC Sanitary sewer, 0'-10' dp. in pl. @ $10.00/l.f. 4,100 30 Lin.ft. 8" PVC Sanitary sewer, 10'-15' dp, in pl. @ $13.00/l.f. 390 200 Lin.ft. 8" PVC Sanitary sewer, 15'-20' dp. in pl. @ $16.00/l.f. 3,200 6 Each Std. MR w/casting @ $850.00/each 5,100 30 Lin.ft. MH depth greater than 8' dp. @ $70.00/l.f. 2,100 15 Lin.ft. 8" DIP outside drop @ $80.00/l.f. 1,200 1 Each Cut into existing MH @ $400.00/each 400 150 Ton Rock stabilization below pipe @ $6.00/ton 900 900 Lin.ft. Mechanical trench compaction @ $1.00/l.f. 900 Total $23,010 +5% Contingency 1,160 $24,170 +27% Legal, Engrng., Admin. S Bond Interest 6,530 A. TOTAL SANITARY SEWER ............................. $30,700 0397b Page 8. 37 0 0 B. WATER MAIN 260 Lin.ft. 8" DIP Water Main @ $12.00/l.f. $ 3,120 620 Lin.ft. 6" DIP Water Main @ $11.00/l.f. 6,820 2 Each Hydrant in pl. @ $850/each 1,700 1 Each 8" Resilient wedge gate valve b box @ $600.00/each 600 2 Each 6" Resilient wedge gate valve b box @ $400.00/each 800 2,500 Lbs. Fittings in pl. @ $1.20/lb. 3,000 1 Each Connect 8" DIP to existing 8" plug @ $400.00/each 400 990 Lin.ft. Mechanical trench compaction @ $1.00/1.f. 990 Total $17,430 +5% Contingency 880 $18,310 +27% Legal, Engrng., Admin. b Bond Interest 4,950 TOTAL WATER MAIN .................................... $23,260 0397b Page 9. 9.1 0 0 C. STORM SEWER 100 Lin.ft. 30" RCP Storm sewer, 0'-10' dp. in pl. @ $35.00/l.f. $ 3,500 50 Lin.ft. 30" RCP Storm sewer, 10'-15' dp. in pl. @ $37.00/l.f. 1,850 400 Lin.ft. 30" RCP Storm sewer, 15'-20' dp. in pl. @ $39.00/l.f. 15,600 210 Lin.ft. 15" RCP Storm sewer, 0'-10' dp. in pl. @ $18.00/l.f. 3,780 110 Lin.ft. 12" RCP Storm sewer, 0'-10' dp. in pl. @ $15.00/l.f. 1,650 40 Lin.ft. 12" RCP Storm sewer, 10'-15' dp. in pl. @ $17.00/l.f. 680 20 Lin.ft. 12" RCP Storm sewer, 15'-20' dp. in pl. @ $20.00/l.f. 400 110 Lin.ft. 12" RCP Storm sewer, 20'-25' dp. in pl. @ $26.00/l.f. 2,860 150 Lin.ft. 12" RCP Storm sewer, 25'-30' dp. in pl. @ $30.00/l.f. 4,500 4 Each Std. MM w/casting @ $850.00/each 3,400 2 Each Std. Catch basin manhole w/casting @ $850.00/each 1,700 3 Each Std. Catch basin w/casting @ $600.00/each 1,800 35 Lin.ft. Manhole depth greater than 8' dp. @ $70.00/l.f. 2,450 1 Each 30" BCP flared end w/trash guard @ $1,500.00/each 1,500 1 Each 12" RCP flared end w/trash guard @ $600.00/each 600 12 Cu.yds. Grouted rip rap @ $50.00/cu.yd. 600 2.0 Ace. Seed with mulch @ $2,000/acre 4,000 150 Ton Rock stabilization below pipe @ $6.00/ton 900 1,280 Lin.ft. Mechanical trench compaction @ $1.00/l.f. 1,280 Total $53,050 +5% Contingency 20660 $55,710 +27% Legal, Engrng., Admin. 6 Bond Interest 15,050 C. TOTAL STORM SEWER ................................ $70,760 Page 10. 0397b 39 0 0 D. STREET (Grading/Gravel Base) 360 Cu.yda. Subgrade excavation @ $2.00/cu.yd. 710 Ton Select granular borrow @ $3.00/ton 1,100 Sq.yds. Subgrade preparation @ $0.50/sq.yd. 270 Ton Class 2 crushed limestone @ $7.00/ton Total +5% Contingency +27% Legal, Engrng., Admin. b Bond Interest D. TOTAL STREET (Grading/Gravel Base) ............... CONTRACT I A. Sanitary Sewer B. Water Main C. Storm Sewer D. Street (Grading/Gravel Base) TOTAL CONTRACT I ................................... Page 11. 0397b $ 720 2,130 550 1,890 $ 5,290 270 S 5,560 1,500 $ 7,060 $ 30,700 23,260 70,760 7.060 $131,780 0 0 CONTRACT II E. STREET (Surfacing) 50 Cu.yde. Subgrade correction @ $3.00/cu.yd. $ 150 30 Ton Select granular borrow @ $4.00/ton 120 1,100 Sq.yds. Subbase preparation @ $0.50/sq.yd. 550 140 Ton Claes 5 aggregate base @ $6.00/ton 840 95 Ton 2331 Bituminous binder course @ $14.00/ton 1,330 95 Ton 2341 Bituminous weer course @ $16.00/ton 1,520 10 Ton Bituminous material for mixture @ $190.00/ton 1,900 60 Gals. Bituminous material for tack coat @ $2.00/gale. 120 540 Lin.ft. B618 concrete curb and gutter @ $5.00/lin.ft. 2,700 10 Each Adjust manhole and catch basin frame @ $150.00/each 1,500 2 Each Adjust gate valve boxes @ $100.00/each 200 1.0 Acre Seed with topsoil and mulch @ $2,000.00/acre 2,000 Total $12,930 +5% Contingency 650 $13,580 +27% Legal, Engrng., Admin. 6 Bond Interest 3.670 E. TOTAL (Street Surfacing) ........................ $17,250 Page 12. 0397b 41 0 0 APPENDIX B PRELIMINARY ASSESSMENT ROLL TOMARK 2ND ADDITION PROJECT 362 Page 13. 0397b 4z Sanitary Storm Storm Street Street Total Sewer Water Sewer Sewer (Gravel (Sur- Assess - LEGAL Lateral Lateral Lateral Trunk Base) facing) menta Block 1, Tomark 2nd Addition $15,950 $23,260 $16,255 $10,980 $7,060 $17,250 $90,755 Outlot A, Tomark 2nd Addition --- --- 16,255 --- --- --- 16,255 Outlot B, Tomark 2nd Addition --- --- 16,255 --- --- 16,255 Outlot D, Tomark 2nd Addition --- --- 16,255 --- --- 16,255 SECTION 14, NW 1/4 Parcel 010-29 (Future Lex. Place) 14,750 --- --- --- --- --- 14,750 TOTAL .......... $30,700 $23,260 $65,020 $10,980 $ 7,060 $17,250 Page 13. 0397b 4z W z C -N z O H U' z X W J C1 DOODLE • l \ \\ BLDG 2 EXISTING OUTLOT O\ SANITARY — SEWER �BLDG. 6 ! L f L I� — — -- OUTLOT C BLDG. 5��� I �'��BLDG4��8 OUT�O>j B I 1 1 OUTLQT A I I 1 1 I I I I I n \S% (D I r I BLDG. I I a I I B� TOMA K II / 2nd ADD. II O I �� BLDG. 3 II II \ I PROPOSED \ .X --SANITARY � \ SEWER \ , TOMARK 2ND ADDITION EAGAN, MINNESOTA SANITARY SEWER - PROJECT No. 362 so�aESTnoo� nose. NOULK a 43 COMM. No, 49257 ■MAMSMI m 010-77 L-. 010-51 010-53 y01 O DLE YANKEE I/I i TOMARK ADD. o I kv; w0farmAjo. M. • • • Q FUTURE LEXINGTON PLACE z O rd7 i.- 0 z J * O El TOMARK 2ND ADDITION LATERAL SANITARY SEWER ASSESSMENT AREA PROJECT No. 362 BONESTN00, ROSENE, ANOERUK & ASSOC., NIC. CONMu TMO ENQBK Rs Y. v m, mmm"ta ASSESSMENT AREA 4f COMM. No. 49257 ieq SCALE: 1"-1000, comsery corporation 7365 Meo Heights Road • Mendota Heights, Minnesota 5* (672)452.7770 APPLICA TION SOF rWARE ■ DATA CENTER SERVICES INDUSTRY CONSULTING ■ EDUCATIONAL SERVICES July 6, 1982 Mr. Dale Runkle City Planner City of Eagan 3795 Pilot Knob Eagan, MN 55122 Dear Mr. Runkle: I have just become aware of the fact that the Planning Commission is considering a proposal for a hotel in Eagan. Our company fully supports this venture due to the fact that we have numerous visits from many out of town prospects, and employees from our fifteen field offices. In addition, our company conducts week-long education classes where we project a staggering need for lodging services in the near future. I understand that there is some concern relative to the safety of this venture due to airline traffic. We are not at all dissatisfied with our current location which borders on one of these glide paths, and as you know, our new corporate headquarters is located just a few miles down the road on County #13 and Yankee Doodle Road. Again, we at Comsery fully support this project and I would be happy to discuss this subject with you in further detail. Sincerely, (�` Gary J. Pa7�a� se Vice Presi8en Corporate Communications GJP/sb 66 Boston 0 Chicago ■ Cleveland 0 Dallas 0 Houston Is Los Angelea 2 Meaico Clly 0 Minneapolis 0 Philadelphia 0 PlltaoWgll 0 San Francisco 0 Winston-Salem • July 27, 1982 City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Attention Reference: Gentlemen: Mr. Tom Hedges City Manager Amcon Corporation Proposed Hotel Development at New 494 and Pilot Knob Road of t ;or =1117 BROWN -MINNEAPOLIS TANK P.O. Box 43670 Saint Paul, Minnesota 55164 Telephone (612) 454-6750 Telex 29-7481 ;9 We understand that a rezoning request for this _tpsrYlect is scheduled for: hearings on August 3. I mae As one of the major employers along Highway 55'i7R*Eagan, we wish to - ex-' press our support for this proposed project. Thre is no question tbikt a project such as this would be beneficial to tf§people in Eagan; to,: the City of Eagan; as well as to the many empl94s in this area. IF ruly you. Sorensen c. .President , :y SI. IWS/m Y. cc: Northern Dakota County Chamber of Commerce -�L GS . M. [),vision of Brown -Minneapolis Tank and Fabricating Company DALE C. RUNKLF, UPDATE ON JOINT JULY 29, 1982 PAGE TWD 0 0 The Joint Zoning Board has scheduled a meeting for August 19, 1982 to select a chairman to chair the Joint Zoning Board. It was pointed out at the meeting that the chairman cannot be an appointed member of the Joint Zoning Board and that the chairman must be selected from outside the Joint Zoning Board and he agreed to by a majority of the appointed Joint Zoning Board members. If the City of Eagan has any recacmendations as to a potential candidate fora chairman of the Joint Zoning Board, this nomination must be submitted to Hozza Associates by August 12, 1982. On August 19, 1982 the Joint Zoning Board will elect a chairman from all of the nominations that have been submitted. After the Joint Zoning Board has selected a chairman of the Joint Zoning Board, they will then begin the process to prepare the Joint Zoning Ordinance. If anyone has any questions regarding the first meeting of the Joint Zoning Board or would like additional information, please feel free to contact me at the Eagan City Hall. S"vely ; Dale C. Runkle City Planner W 0 0 DIM TO: TCM HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: JULY 30, 1982 SUBJECT: UPDATE ON THE JOINT ZONING HOARD MEETING HELD ON JULY 29, 1982 The Joint Zoning Board held its first meeting on July 29, 1982 at the Metropolitan Airports Ccomission Office. The purpose of the meeting was to initiate the process to adopt the Airport Zoning Ordinance for Wold Chamberlain Airport. Consultants from Hozza Associates presented an introduction and described the process which the Joint Zoning Board must go through prior to the adoption of the Airport Zoning Ordinance. This process indicates that the Joint Zoning Board All prepare an Air- port Zoning Ordinance and after the draft has been ornmleted by the Joint Zoning Board it will be informally reviewed by MnDOT (Minnesota Department of Transportation) for informal comment. After Dt= has given the informal canments, MAC (Metropolitan Airports CaTmission) will then hold a public hearing in regard to this proposed or- dinance. After the public hearing, the Airport Zoning Ordinance will then be reviewed by MnDOT for official comments. After the official omments, there will be another public hearing to discuss this ordinance prior to the Joint Zoning Board officially adopting the Airport Zoning Ordinance. In viewdng the tine schedule for the process to review and adopt a zoning ordinance, it was indicated that it could be anywhere from six months to two years depending on the problems the Joint Zoning Hoard has in preparing the Airport Zoning ordinance. The consultants also reviewed the authority or pomwer that the Joint Zoning Board has. It was stated that the only authority the Joint Zoning Board has is to adopt an Air- port Zoning Ordinance and the Joint Zoning Board has no pm er until the ordinance is adopted. Once the ordinance is adopted by the Joint Zoning Board, the conmmities will then adopt the Airport Zoning Ordinance and be the enforcing agency. If the Joint Zoning Board does not adopt the ordinance then the Board of Adjustment could adopt the ordinance or MAC could adopt the ordinance and be the enforcing agency. At the July 29, 1982 meeting the Joint Zoning Hoard was just introduced to the process and actually reviewing or starting in to prepare the ordinance will not begin until sometime in August or September. After the consultants presented the process, the time schedule and potential liabili- ties, the next item of business was Eagan's Development Proposal. It was brought up by the City of Eagan that since the Joint Zoning Board dial not have any posers or authority to act on this development proposal, it was somewhat irrelevant to present the proposal when no action could be taken by the Joint Zoning Board. However, it was brought up by one of the members that this development proposal could be a model or case study of what the Joint Zoning Board will have to deal with in regard to problems of preparing an Airport Zoning Ordinance that will be enforceable In., the surroundinq commmmities. The City of Eagan presented the Ravine Plaza Develops it Proposal in regard to how it would be effected bN7 the Airport Zoning ordinance. r'tQr the presenta- tion of the development proposal there was discussion regarding the develo-rent, but no reoammandation or official action was taken by the Joint Zoning Board. (�3 City of Eagan/Raymond G. Glumack July 9, 1982 Page Two I would like a response from from your office prior to July 20 if it is possi— ble to schedule a meeting in the time frame we are requesting. Thank you for your consideration and cooperation on this matter. Please feel free to contact me to discuss in further detail the purpose of the meeting and a time schedule at your convenience. Si cerely, Thomas L. Hedges City Administrator TLH/hnd cc: Honorable Mayor Bea Blomquist City Councilmember & Member of the Joint City Councilmember Jim Smith City Councilmember Jerry Thomas City Councilmember Ted Wachter Airport Zoning Board Torn 'Egan City Planner & Member of the Joint Airport Zoning Board Dale Runkle 6Z BEA BLOMOUIST • MAYOR THOMAS ELAN CITY OF EAGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER 3795 PILOT KNOB ROAD COUNCIL MEMBERS P.O. BOX 31199 EAGAN, MINNESOTA 55123 July 9, 1982 PHONE 4$4-9100 RAYMOND G GLUMACK EXECUTIVE DIRECTOR MINNEAPOLIS ST PAUL MET ROPOLITAR-1JIRPORT COMMISSION P 0 BOX 1700 TWIN CITIES AIRPORT MN 55111 Re: Request for Joint Airport Zoning Board Meeting Dear Mr. Glumack: THOMASHEDGES CITY AOMINIS7RAroA EUGENE VAN OVERBEKE CITY CLERK The City of Eagan is reviewing an application entitled "Ravine Plaza Plan- ned Development Project" that is now pending action by the City Council. In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, July 6, 1982, I was directed to contact your office and request a meeting of the Joint Airport Zoning Board prior to August 3, 1982. The City of Eagan was in receipt of a Letter you sent regarding the "Ravine Plaza Planned Development Project" dated June 17, 1982. The City of Eagan is appreciative of your comments as they relate to the position the Metropoli- tan Airports Commission has regarding the project at this time. Because the proposed project includes office buildings, parking ramps, motel and restaurant and is located in the Zone B which was determined by the Minne- sota Department of Transportation Division of Aeronautics but which has not been officially reviewed or sanctioned by the Joint Airport Zoning Board, it is the request of the Eagan City Council that a meeting of the Joint Airport Zoning Board be held before the August 3, 1982 Eagan City Council meeting to review the impact this proposed development might have on the proposed MnDOT minimum standards relating to the Zone B. The City of Eagan has appointed a City Councilmember and a member of the City staff to serve as the City's representatives on the Joint Airport Zoning Board and in good faith has made inquiries during the past two (2) years as to when the first meeting was to be scheduled and held to address and interpret the MnDOT minimum zoning standards that were adopted by MnDOT pursuant to Minnesota Statute, Section 360.061 to 360.074. The Eagan City Council is specifically requesting a meeting so the Joint Airport Zoning Board can evaluate the proposal as it relates to the Zone B and provide some type of interpretation to the minimum zoning standards as they relate to the Ravine Plaza Planned Development located in the NEI of the NEI of Section 4, adjacent to 1-494 and Pilot Knob Road in the City of Eagan. 61 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. 0 Agenda Information Memo July 30, 1982 Page Eleven REZONING FOR AMCON CORPORATION A. Amcon Corporation, Patrick M. Gannon, for Rezoning from A to PD to Allow Two Office Buildings and Hotel Complex -- A public hearing was held May 25, 1982 by the APC to consider a rezoning application from A to PD to allow an office hotel complex on appro- ximately 19.1 acres located adjacent to the proposed I-494 right- of-way and west of Pilot Knob Road. The public hearing was con- tinued by the APC until the June 22, 1982 meeting to allow the staff additional time to request specific information and comments from MAC, MnDOT and the Metropolitan Council about the proposed project. As the City Council recalls, the Advisory Planning Com- mission had six (6) members present and the vote was a three to three tie on a motion to deny the rezoning request. Therefore, action by the APC provides no recommendation to the City Council as a result of the inaction of the motion. There was considerable information provided in the July 6, 1982 City Council packet, referencing pages 120 to 171. If any member of the City Council has misplaced this information or it is an inconvenience to compile the data for review purposes, please contact the City Administra- tor's office and a new copy will be made available to you. The action taken by the City Council at the July 2, 1982 meeting con- cerning the action of the APC was to defer formal action until the August 3, 1982 City Council meeting to allow the City Adminis- trator to request a meeting of the Joint Airport Zoning Board in an effort to resolve the safety issue that has been raised due to the fact the proposed project was located in the Zone B referenced in the City Planner's information. The City Administra- tor did request a meeting, a copy of the letter is enclosed on pages 6 r through 62- , and as a result, the first meeting of the Joint oning Boar3was held on Thursday, July 29, 1982. City Councilmember Egan, City Planner Runkle, both members of the Joint Airport Zoning Board, and City Administrator Hedges were all in attendance at that meeting. For a review of what transpired at the first Joint Airport Zoning Board meeting, refer to the attached memorandum found on pages 6 3 through Q q. as prepared by the City Planner and City Administrator. City Councilmember Egan will provide additional information, if relevant, at the City Council meeting on Tuesday. The City has received letters from Brown -Minne- apolis Tank, Comsery and Stinar Corporation and copies of those letters are enclosed on pages 6 S through 6 7 Also enclosed on pages 6 g through '70 is a copy of a sampl—e resolution pro- viding for eit er the approval or denial of the application for consideration by the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the re- quest for rezoning as presented by Patrick M. Gannon representing the Amcon Corporation or some other action that may be relevant following a report be City Councilmember Egan or the City staff regarding the first Joint Airport Zoning Board meeting. 40 E%ISTING FUTURE BUILDING I BUILDING 1 12" 1 Lot I 1 1 1 1 12 18" Lot 2 II-= PROPOSED STORM SEWER Lot 3 OUTLOT C 12" EXISTING STORM SEWER HILLTOP PLAZA EAGAN, MINNESOTA STORM SEWER PROJECT No. 363 BOIMSTIM ROSEME, A10IMM R A ASSOC, INC.. COWLTM Emsman 1Lrmw� Nbmmft 1.5-17 COMM. No. 49258 N SCALE: 1" = 100' w� r EXISTING WATER MAIN - EXISTII BUILDI Lot Lot 2 Lot 3 � N I 1 FUTURE 1 I I BUILDING 1 1 1 SCALE: 1 1 1°= 100, 1 1 1 1 PROPOSED' 611 i WATER MAIN n ©m OUTLOT C HILLTOP PLAZA EAGAN, MINNESOTA WATER MAIN PROJECT No. 363 eosnroa NSW auc a 9L Pad. Mr.u.l. COMM. No. 49258 OUTLOT C COUNTY ROAD 30 HILLTOP PLAZA EAGAN, MINNESOTA SANITARY SEWER PROJECT No. 363 BONSMIK RDSENE, ANDERUK A ASM, INC. CONSULTWY ENOSIFFNS SL P d, MSmesda S7 COMM. No. 49258 EXISTING SANITARY I SEWER X49- -99 99 49� EXISTING FUTURE �— I BUILDING BUILDING II a a JIM III 1 1 SCALE: Lof I 1 ` It I"= i 00' I 1 � � 1 � M \ Lot 2a— L�_ 8 Q O PROPOSED SANITARY Lot 3 SEWER a0 STUB H OUTLOT C COUNTY ROAD 30 HILLTOP PLAZA EAGAN, MINNESOTA SANITARY SEWER PROJECT No. 363 BONSMIK RDSENE, ANDERUK A ASM, INC. CONSULTWY ENOSIFFNS SL P d, MSmesda S7 COMM. No. 49258 A• SANITARY Lot 3, Block I TOTAL B• WATER Lot 2, Block 1 Lot 3, Block 1 TOTAL Lot 1, Block I Lot 2. Block 1 Lot 31 Block 1 Sanitary Sever Water Main Storm Sever TOTAL 0360b APPENDIX ASSESSMENT ROLL HILLTOP PLAZA PROTECT 363' COs— --IL630 $ 1,630 $ 7,100 IL100 LI $14,200 Area 43,560 sq.ft. 71,345 sq.ft. 81 020 195,925 sq.ft. SRy Lot $5 920 $ 5.920 Page 7. Stj Rate/S F, tt CosCos—Lot $0.14 $ 5,920 0.14 7.100 0.14 9,690 S16,790 11 010 $26,620 Lot 2 Lot 3 $ 7,100 $ 1 ,630 7.100 --9a690 1111 S16,790 _010 $19,740 C. STORM SEWER 340 Lin.ft. 280 Lin.ft. 1 Each 2 Each 3 Each 1 Each 20 Ton 1 Acre 0360b 0 • 12" RCP storm sewer @ $18.00/lin.ft. 18" RCP storm sewer @ $22.00/lin.ft. Std. 4' diameter MH w/casting @ $900.00/each Std. 4' diameter CBMH w/casting @ $900.00/each Std. CB w/casting @ $800.00/each Connect 18" RCP to existing MH @ $400.00/each Rock stabilization below pipe @ $9.00/ton Seed with topsoil @ $2,000.00/acre Total +5X Contingency +27% Legal, Engrng., Admin. b Bond Interest C. TOTAL STORM SEWER .............................. A. SANITARY SEWER B. WATER MAIN $ 1,630 14,200 C. STORM SEWER 26,620 TOTAL HILLTOP PLAZA ......... $42,450 Page 6. 55'- $ 6,120 6,160 900 1,800 2,400 400 180 2,000 $19,960 1,000 $20,960 5,660 $26,620 0 APPENDIX A COST ESTIMATE HILLTOP PLAZA PROJECT 363 0 A. SANITARY SEWER 60 Lin.ft. 8" PVC Sanitary Sewer @ $16.00/lin.ft. 1 Each Connect 8" PVC to existing stub @ $200.00/each 60 Lin.ft. Mechanical trench compaction @ $1.00/lin.ft. Total B. WATER MAIN 510 Lin.ft. 3 Each 1 Each 1,500 Lbs. 2 Each 160 Sq.yds. 510 Lin.ft. +5X Contingency +27% Legal, Engrng., Admin. b Bond Interest A. TOTAL SANITARY SEWER ............................ 6" DIP water main @ $11.00/lin.ft. 6" Resilient wedge gate valve b box @ $400.00/each Hydrant in pl. @ $900.00/each Cast iron fittings @ $1.00/Lb. Connect 6" DIP to existing 6" plug @ $300.00/each Remove existing bituminous pavement @ $2.00/sq.yd. Mechanical trench compaction @ $1.00/lin.ft. Total +5X Contingency +27X Legal, Engrng., Admin. b Bond Interest B. TOTAL WATER MAIN .............................. Page 5. 0360b 1S4 S 960 200 60 $ 1,220 60 $ 1,280 350 $ 1,630 $ 5,610 1,200 900 1,500 600 320 510 $10,640 540 $11,180 3,020 $14,200 0 0 It is proposed to assess storm sewer to Lots 1, 2, and 3. Assessment for lateral storm sewer was done on an area basis for each lot. Assessment costs will be revised based on final costs. REVENUE SOURCES PROJECT COST REVENUE BALANCE SANITARY SEWER Lateral $ 1,630 Lateral Assessment $ 1,630 - 0 - TOTAL $ 1,630 $ 1,630 - 0 - WATER MAIN Lateral $14,200 Lateral Assessment $14,200 - 0 - TOTAL $14,200 $14,200 - 0 - STORM SEWER Lateral $26,620 Lateral Assessment $26,620 - 0 - TOTAL $26,620 $26,620 - 0 - No revenue is required from City's fund to finance this project. PROJECT SCHEDULE Present Feasibility Report July 6, 1982 Public Hearing August 3, 1982 Approve Plans and Specifications Aug./Sept., 1982 Open Bid September, 1982 Award Contract Sept./Oct., 1982 Construction Completion Fall, 1982 Assessment Hearing Winter, 1983 First Payment Due with Real Estate Taxes May, 1984 Page 4. 0360b S3 C. STORM SEWER: It is proposed to construct storm sewer within Lot 1 and 2. The storm sewer will provide drainage from the bituminous parking area in- cluded in Lot 1 and 2. Storm sewer pipe proposed for this project is 12 inch and 18 inch in diameter. It is proposed to construct a 12 inch storm sewer pipe to Lot 3 for future development. Storm sewer proposed herein will con- nect to an existing manhole located in Hilltop Road. The existing storm sewer discharges to Pond LP -63 as indicated in the Comprehensive Storm Sewer Plan for Eagan. AREA TO BE INCLUDED: ASSESSMENT AREA AND CONSTRUCTION AREA Hilltop Estates - Block 4 COST ESTIMATE: Detailed cost estimates are presented at the back of this re- port in Appendix A. A summary of these costa are as follows: Sanitary Sewer $ 1,630 Water Main 14,200 Storm Sewer 26,620 TOTAL ESTIMATED ............. $42,450 EASEMENTS: Easements for construction of sanitary sewer, water main, and storm sewer are required. It is assumed, however, acquisition of easements will be obtained in conjunction with final approval of the plat. ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included at the back of this re- port. It is proposed to assess sanitary sewer to Lot 3, Block 1. Water main is proposed to be assessed to Lots 2 and 3, Block 1. Assessment for water main was divided equally between Lot 2 and 3. Page 3. 0360b .SoL-- 0 • HILLTOP PLAZA UTILITY IMPROVEMENT SCOPE: This project provides for construction of sanitary sewer, water main, and storm sewer construction for Hilltop Plaza. Hilltop Plaza is a commercial area located in the northeast corner of Pilot Knob Road (County Road 31) and County Road 30. FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance with the Master Utility Plane for the City of Eagan. The project as outlined herein can be carried out as one contract. DISCUSSION: A. SANITARY SEWER: An 8 inch sanitary sewer stub is proposed to be construc- ted to service Lot 3, Block 1. The sanitary sewer stub will connect to an ex- isting manhole located west of Hilltop Road. Lot 1 and 2, Block 1 are prea- ently served with an existing sanitary sewer located adjacent to the west and north property line of Hilltop Plaza. B. WATER MAIN: A 6 inch water main is proposed to be constructed through Lot 2 and 3 at the alignment shown on the attached drawing. The 6 inch water main will connect to an existing 6 inch plug in Lot 1 and an existing 6 inch plug at Hilltop Road. To construct the 6 inch water main south from the existing 6 inch plug in Lot 1 will require removal of the easterly portion of the exist- ing bituminous pavement. It is assumed reconstruction of the bituminous pave- ment will be done in conjunction with expanding the parking area. Therefore, no costa are included for bituminous patching. Page 2. 0360b S1 1335 ?N. 7a 4 36 3J. P.1 M:..MM. 55113 PA..; 611.636-4600 June 28, 1982 Honorable Mayor 6 Council City of Eagan 3795 Pilot Knob Road Eagan, Mn. 55122 Re: Hilltop Plaza Utility Improvements Project 363 Our File No. 49258 Dear Mayor b Council: 0 GRa G. B.nrnra.. P.E. R.dvl W. R.vrnr. P.E. Ju ph C. AWWA. P.E. B &Fd A. Lrmhrry, Y.E. Rhh.N E. Tamrr. P.E. Jana C. awn. P.E. Transmitted herewith is our report for Hilltop Plaza, Project 363. GHnn R. Gwh, P.E. Rrdh A. Ga .. P. E. Th. E. Nuys. P.E. Rh'hard W. F.Iff. P.E. Ru6al G. Srhunmhl. P.E. Marvin L. &uwlu. P.C. D..M C. H.ge.dl. P.L. Jr..y A. Huedun, P.L. MM A. H .n. Y.E. T,d K.;Wd, PE. M"r l T. Realmann, P.E. Charts A. Erxb.n L.M. PoaPoly HM.. M. Oh.. O .d E. GBon This report covers sanitary sewer, water main and storm sewer construction for Hilltop Plaza. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONESTR00, ROS�ENE, AANNDDERLIK 6 ASSOCIATES, INC. / ��i'(���'��(/✓L/lila Marti A. Hanson MAH:li I hereby certify that this report was pre- pared by me or under my direct supervision and that I am a duly Registered Profession- al Engineer under the laws of the State of Minnesota. Mark A. Hanson D e: June 28, 1982 Reg. No. 14260 Approved by. omae A. Col ert, P.E. Director of Public Works Date: 0360b so REPORT Mk' HILLTOP PLAZA UTILITY. IMPROVEMENTS PROJECT_ No. ' 363 FOR EAGAN, MINNESOTA 1982 Bm"hoo, Rte, 4,dot" a 4eeccla f 9o. Pam. M&o wola 0 0 Agenda Information Memo July 30, 1982 Page Ten PROJECT 363 C. Project #363 (Hilltop Plaza - Utilities) -- In response to a petition received from the developer of Hilltop Plaza, a feasi- bility report was prepared and presented to the Council for their review on July 6 with the public hearing being scheduled for August 3. Copies of that feasibility report are enclosed on pages 4 q report for the Council's information. Copies of t is port have a o een forwarded to the developer for his infor- mation and review. As of this date, staff has received no ob- jections to this proposed project. All legal notices have been sent to the affected property owners and published in the legal newspaper. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 363 for the installation of utilities within Hilltop Plaza. I t - 0 U 0 DOODLE ROAD 1 I w \\ \\ BLDG.2 est p°P V aK Di V t°Mp BLDG. I EXISTING SCALE: OUTLOT D \� STREET O n r I"=200.' \� \�•-----A\ O BLDG. 6 — J �� PROPOSED 1- - -7- \STREET I ;1 1 I I L l i \ �� %,'11;1 I TOMARK �I 2nd ADD. ZGOLFVIEW (D I �I > 1 `�— — -- — �� BLDG. 3 II OUTLOT 0 O BLDG. 5 �� I �' BLDG. 4 Z OU7ILOTI B OUTLQT A I \ 1 TOMARK 2ND ADDITION EAGAN, MINNESOTA STREET IMPROVEMENT PROJECT No. 362 BONESTROO, ROSENE, ANDERUK & ASSOC, INC. �� ENWNURS 4 I COMM. Na 49257 G z O H O _z X W J 0 YANKEE Ll )DLE R( BLDG 2 OUTLOT D PROPOSED STORM \\ BLDG. 6 1 1� ER 0,09• TOMARK 2ND ADDITION EAG^ MINNESOTA STORM SEWER PROJECT No. 362 moKsm% muMf, i umm a L"m W. COIGKTIM0 Dome= SL ftw, Wmwy 1-6 COMM. Na 49257 �12" I TOMARK 2nd ADD. I' GOLFVIEW :=_= i 1 15� /IQ I II _pR� - - -- -- OUTLOT C �� \ BLD B. 3 BLDG 5 �' ,� BLDG 4 II OdTLOIl B I % 1 OU�LOn 12"\� i \\ q Pond DP -9I 1 ,1 FUTUR STORM jSEWER TOMARK 2ND ADDITION EAG^ MINNESOTA STORM SEWER PROJECT No. 362 moKsm% muMf, i umm a L"m W. COIGKTIM0 Dome= SL ftw, Wmwy 1-6 COMM. Na 49257 I BLDG 2 �1 V X11 EXISTING OUTLOT D `1 WATER MAIN �BLDG. 6 IFO I Li L-11 GOLFVIEW BLDG 0-' OUA071 B I I 'I I aoo" I 1 yl I OI I I BLDG. I I anr I 6.. it / II ,PROPOSED WATER BLDG.3 II ' MAIN II 11 TOMARK 1 L 2nd ADD. II TOMARK 2ND ADDITION EAGAN, MINNESOTA WATER MAIN PROJECT No. 362 e m ila 11MG, AN MX a AUOCWL 68111914M ll� IL hwk uhm"ua 4 COMM. Na 49257 0 0 MANUFACTURERS OF AIRLINE GROUND SERVICE EOUIPMENT StcnaZ CORPORATION 3255 SIBLEY MEMORIAL HIGHWAY ST. PAUL, MINNESOTA 55121 PHONE 612/4545112 July 6, 1982 City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Att: Dale Runkle City Planner Dear Sir: As a businessman located in Eagan, I wish to voice my approval of the hotel complex as proposed by the Ray Amcon application for rezoning. I am opposed to the Minnesota DOT interference in this application as being unrealistic. The archaic regulations are more restrictive than any other state and is a further example of bureaucratic interference in business expansion and industry in Minnesota. This proposed construction would bring much needed jobs to a large number of people, not to mention tax income to the State of Minnesota. I urge you to do all you can to insure that this ap- plication is approved. GFS/lfd Very truly yours, STINAR G-7 Stinar etary-Treasurer 0 SAMPLE 7-6-82 RESOLUTION WHEREAS, an application has been submittd by Amcon Corporation for rezoning of approximately 19 acres at the southwest intersecetion of Pilot Knob Road and I-494 to rezone from A (Agricultural) to PD (Planned Development); and WHEREAS, included in such application is the proposal for the development and construction of two high-rise office buildings and a high-rise motel; and WHEREAS, in approximately May of 1981, the applicant, Amcon Corporation, submitted a virtually identical application, for approval of rezoning from A (Agricultural) to PD (Planned Development); and WHEREAS, during the proceedings before the Advisory Planning Commission and City Council, in 1981, and early 1982, objections were received by the City of Eagan from various affected agencies including the Metropolitan Airports Commission, the MnDOT Aeronautics Division and the Metropolitan Council, objecting to the density and the height of the proposed buildings in the development in that the area proposed for development was within the flight pattern of the Minneapolis/St. Paul International Airport and because of its strategic location created potential danger from air traffic which necessarily would be impacted by the flight pattern in the location of the proposed buildings; and WHEREAS, the MnDOT Aeronautics Division has proposed certain regulations regarding the construction of buildings within flight patterns adjacent to airports within the state of Minnesota and has proposed that municipalities affected thereby and in addition, joint zoning boards authorized by the %e 1 0 0 Minnesota Statutes adopt such regulations controlling the density, the height of buildings and the use of land adjacent to and within the flight patterns of airports within the state of Minnesota; and WHEREAS, although the Minneapolis/St. Paul International Airport Joint Zoning Board has been created, it has not adopted regulations regarding construction within such flight paths but regulations have been adopted by about 95 of 140 airports within the state of Minnesota. controlling such construction in and around such airports; and WHEREAS, the Eagan Advisory Planning Commission did on 1981, adopt a Resolution recommending the Council not approve the application for reasons outlined in said Resolution; and WHEREAS, the Eagan City Council on March , 1982 denied the application for the rezoning from A (Agricultural) to PD (Planned Development) for Amcon Corporation for numerous reasons included within said Resolution; and WHEREAS, the Advisory Planning Commission did on June 22, 1982 split on a 3 - 3 tie vote on a motion to deny the application of Amcon Corporation for rezoning from A (Agricultural) to PD (Planned Development); NOW THEREFORE, upon motion by , seconded by , it was resolved that the Eagan City Council approve the application of Amcon Corporation for rezoning from A (Agricultural) to PD (Planned Development) upon the following conditions: 1. That an. Agreement will be executed between the City and the developer and owner, binding their heirs, successors and assigns whereby the applicant and owner will hold the City of Eagan and its agents, harmless from any and all claims or causes of action that may result from any airline accident or disaster, resulting from air traffic in the flight pattern over and across the Amcon property leading to and from Minneapolis/St. Paul 6 1 2 International Airport, and further, that the developer/owner will reimburse the City of Eagan or its agents for any damages, costs, disbursements, including attorneys fees, that may result from any such claim or cause of action, which results therefrom. Those in favor were , those against were 0 R Upon motion by _________0 seconded by , it was Resolved that the application by Ameon Corporation for rezoning from A (Agricultural) to PD (Planned Development) be and it hereby is denied for reasons including the following: 1. Those reasons stated by the Advisory Planning Commission in its motion recommending denial on June 22, 1982. (Outline Reasons) 2. Those reasons stated by the City Council in its Resolution to deny said application on March , 1982. 3. The fact that the City of Eagan has not at the present time adopted regulations suitable and appropriate for the proposed use and construction of buildings within the air traffic corridors, leading to and from Minneapolis/St. Paul International Airport, controlling the height, density and use of said property. Those in favor were were %0 3 and those against 0 0 Agenda Information Memo July 30, 1982 Page Twelve ORDINANCE AMENDMENT/SINGLE EVENT PERMIT B. Ordinance Amendment to Consider a Single Event Permit -- The City has received a letter from St. John Neumann Church asking that the City Council give consideration to single event permits for the purpose of issuing either 3.2 beer or set up license. The request was made due to a statutory change in the 1982 session that allows for the issuance of a one day intoxicating liquor con- sumption and display permit. This issue was addressed at the last City Council meeting briefly by the City Administrator and the action taken by the City Council was to ask the City Attorney's office to provide a memorandum outlining the legal mechanics as to how a single event license is issued by the City. Enclosed on page -7:L is a copy of a letter from the City Attorney's office which summa zes the changes in the law and how the changes would affect the City regarding the issuance of both 3.2 and set up tem- porary licenses. ACTION TO BE CONSIDERED ON THIS ITEM: To either approve or deny a procedure outlining the changes provided in the law for the issu- ance of both 3.2 and set up licenses. 0 0 HAUGr, SMITH, PlDr & IIrLLrR, P. A. ATTORNEYS AT LAW CEDARVILLE PROFESSIONAL BUILDING 3906 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL). MINNESOTA 55122 PAUL H. HAUGE BRADLEY SMITH KEVIN W. EIDE DAVID G. KELLER Mr. Thomas L. Hedges City Administrator 3795 Pilot Knob Road Eagan, Minnesota 55122 July 27, 1982 RE: Temporary 3.2 and Setup Licenses Dear Tom: ARM Cone 612 TZLEPHoNe 454.4224 We recently were asked to summarize the changes in the law and effects upon the City regarding the issuance of both 3.2 and setup temporary licenses. Minnesota Statutes 340.119 was amended in the 1982 session adding Subdivision 10 which provides for the issuance of a one -day intoxicating liquor consump- tion and display permit or, as commonly called, a "setup" permit to any non- profit organization in conjunction with a social activity occurring within the City and sponsored by the organization. Such a permit issued by the City is valid only for the day indicated on the permit. Subdivision 10 indicates that a City is limited to issuing ten such licenses in one year. The fee is not to exceed $25.00. Prior to issuance of the permit, the applicant must obtain approval from the Commissioner of Public Safety. This required approval is apparently found in the wording of Section 340.119 Subdivision 3 which states that such a permit may be issued by the Commissioner of Public Safety after approval by the governing body of the County or City. Therefore, it would appear that first the City must approve the issuance of a temporary license. Then, the applicant must obtain a permit from the Department of Public Safety at no cost. Once the permit is issued by the Commissioner of Public Safety, then the City can issue the license for the temporary consumption or display of intoxicating liquors and the serving of liquids with the purpose of mixing with intoxicating liquor but not allowing the sale of intoxicating liquor. There is no wording indicating whether or not the license issued by the City is on an annual basis or merely on an as needed basis. One organization may receive more than one of the 10 one -day permits issued by the City. Minnesota Statutes Section 340.02 was recently amended to provide that "a club or charitable, religious, or non-profit organization may be issued a temporary 'on -sale' license for the sale of non -intoxicating malt liquor on and off school grounds, in and out of school houses and school buildings. Temporary licenses shall be subject to such terms, including a license fee, as the issuing County or municipality shall prescribe." Minnesota Statutes appear to give the City complete discretion regarding issuance of a temporary 3.2 license. There is no provision for application through the Commissioner of Public Safety. Appar- ently the City can issue the license on an annual or an as needed basis. Very,.ttfuly yours, DGK:ras David G. Keller 0 0 Agenda Information Memo July 30, 1982 Page Thirteen CITY HALL REFERENDUM DATE C. Establish City Hall Referendum Date -- The third meeting of the Citizens' Advisory Committee, as appointed to consider the City Hall expansion, was held on Tuesday, July 27, 1982, and appro- ximately twelve (12) committee members were in attendance. Due to the vacation season and business conflicts, there were several members who were unable to attend that meeting. The committee specifically addressed a use for the existing City Hall, giving consideration to three (3) options that have been discussed at the first two advisory committee meetings and by the City Council. Those three options are as follows: 1. Sell the existing City Hall, 2. Lease the building, or 3. Utilize the building for Fire administration and a centra- lized storage point for the Divine Redeemer Ambulance. The Fire Department was represented at the meeting and presented a memorandum entitled, "Utilization of Existing City Hall" and a copy is attached on pages 7 S' through 79 . The Fire Depart- ment is strongly recommending tit the existing City Hall be used for Fire administration and a location to centralize the ambulance in the community. The advisory committee after discussing the three (3) options is supporting the use of the existing City Hall for the storage of the ambulance and Fire administration as pre- sented. The City Administrator and architect will address the reasons why sale or lease options are no longer under consideration. The committee is suggesting the 12,000 sq. ft. addition for the city hall expansion as previously presented to the City Council. To proceed on schedule, the next action of the City Council is to establish the referendum date for September 14. The month of August is planned as an informational month, with meetings at the city hall, neighborhood, business and industrial settings to explain the need for the city hall and the purpose of the referendum. The proposed schedule is listed below: 8-3: City Council sets referendum date. 8-3: First Newsletter is distributed community wide. 8-10: Public informational meeting and tour of City Hall. 8-12: Fourth Citizen Advisory Committee meeting. 8-14: Tour of City Hall 8-16: Second Newsletter is distributed. 8-17: City Council sets dollar amount. 8-31: Public Hearing 9-2: Public Hearing 9-8: Third Newsletter is distributed. 9-14: Referendum. (Many neighborhood meetings, telephone polls and business groups will be contacted throughout the month of August in addition to the dates listed above by City staff and committee members.) -73 Agenda Information Memo July 30, 1982 Page Fourteen Additional information is to be presented at the meeting on the proposed expansion project. ACTION TO BE CONSIDERED ON THIS ITEM: To set the referendum date for the new City Hall expansion as September 14, 1982 primary election date. 74 MEMO TO: CITIZENS' ADVISORY COMMITTEE FROM: FIRE CHIEF CHILDERS & OFFICERS, EAGAN VOLUNTEER FIRE DEPT. DATE: JULY 26, 1982 SUBJECT: UTILIZATION OF EXISTING CITY HALL The volunteer fire department is experiencing a need to centralize fire department administration, training and have a centralized need for ambulance service. The proposed expansion of the City offices would provide greatly needed space and the existing City Hall facility could provide the aforementioned fire department services. Currently, administrative space for fire department administration is almost non-existent. Most all of the fire department officers maintain offices and file space in their homes. The meetings or training classes for the entire department are extremely crowded, and often not possible due to the lack of space. The fire depart- ment, because it is volunteer, spreads much of the responsibility amongst a great- number of volunteers within the department. Not only is there a fire chief and fire marshal, but district chiefs, lead captains, captains, assistant captains, training officers, assistant training officers and many other positions that require administrative attention within the fire department operation. So that the Citizens' Advisory Committee is aware of the adminis- trative personnel involved in the fire department operation, please refer to the attached list of officers for 1981 and an organiza- tional schedule which are taken from the annual report for the volunteer fire department in that calendar year. The existing City Hall has sufficient space to adequately provide offices for administration, space for training, fire prevention and systems departments. Training is currently conducted in three separate locations. The existing City Hall would allow unified training of the entire de- partment in a single class. The area will lend itself to varied training exercises and centralize visual aids and training materials in one location. A garage facility with sleeping quarters for an ambulance at the City Hall is an obvious benefit to the entire community. Because a significant part of the population growth is occurring in a cen- tral to south central location in the community, the need for cen- tralizing a location of the ambulance from Fire Station No. 2 on Lone Oak Road in the industrial park area is a high priority. By locating the ambulance at a future major intersection of Wescott Road and Pilot Knob Road, response time to medical emergencies should be improved to almost anywhere in the City. Relocation of the ambulance will provide an additional benefit to the over- crowding that is existing at the Fire Station No. 2. 76"- 0 • Fire Department Memo July 26, 1982 Page Two Retention of the current Council chambers as a dual purpose facility for training and also as a community room would benefit the entire community. This room could be used for community activities such as CPR classes or first aid classes and other activities in addition to fire department training. In summary, we strongly encourage members of the committee to con- sider the proposed plan C with a revised floor plan to the existing City Hall as recommended to Jack Boarman of Boarman Architects, Inc., whereby the fire department and Divine Redeemer ambulance service will occupy the existing City Hall. The rapid growth of our City demands that the emergency services retain a high level of training and administration to provide essential services to the community. To attain this required level, we must have adequate facilities. The existing City Hall located on a four acre site will serve the present and long range needs for centralized fire administration for the foreseeable future. �6 EAGAN VOLUNTEER FIRE DEPARTMENT OFFICERS FOR 1981 Line Officers Robert Childers Fire Chief Jerome Adam District Chief Robert Kohout District Chief Robert Giles Lead Captain Leonard Perron Lead Captain George Scott Captain John Godin Captain Maynard Klang Captain Cary Larsen Captain Ed Burlingame Captain Jerry Thomas Captain John Bauer Assistant Captain William Lindblade Assistant Captain Richard Heimkes Assistant Captain Ken Southorn Assistant Captain Denis Craven Assistant Captain Administrative Officers Dorwin Schulze Training Officer Al Horrocks Asst. Training Officer Pete Renneberg Asst. Training Officer Roy Kugel Asst. Training Officer Bill Lindblade Asst. Training Officer Lowell Bahrke Asst. Training Officer Doug Selby Asst. Training Officer Dewey Gaudette Asst. Training Officer James O'Brien Engineer Robert Treichel Assistant Engineer Neal Rolfzen Assistant Engineer Bill Weston Assistant Engineer Mark Adam Assistant Engineer Joseph Carroll Fire Prevention Officer Pete Renneberg Fire Prevention Officer Douglas Reid Fire Marshal Mac Carll Rescue Captain Donn Smith Asst. Rescue Captain Cary Larsen Rescue Training Officer Pam Leimer Rescue Training Officer Jim Mueller Asst. Rescue Captain Richard Schendeldecker Asst. Rescue Captain Maynard Klang Truck Captain Ronald Bruestle Station Captain Bob Gastfield Asst. Station Captain Dale Wegleitner Asst. Station Captain Richard Lorinser Systems Officer Richard Murphy Asst. Systems Officer Will Kolesar Asst. Systems Officer Jim Mueller Asst. Systems Officer Rick Ohland Asst. Systems Officer John Flood Administration Officer Mac Carl1 Treasurer Carol Gastfield Ladies Auxiliary President -77 FIRE MARSI IAL FIRE. PREY. OFFICER oQ ASSISTANT FIRE PRET. DISTRICT CHIEFS A MINISTRAMT OR F—CHIFF • • , el ,. a ` i��• ARAM M I ASSTSTANr I I ENGINEERS a Io FIRE CNIFF I STRICT STATION RESCUE ADMN.FIIE�'S CAPTAIN CAPTAIN OFFICER COMPANY ASSISTANT ASSISTANT 7RFASURFR CAPTAINS CAPTAINS CAPTAINS ASST. FIRE CAPTAINS LEAD CAPTAINS ASST. FIRE CAPTAINS FIRE ArM. CAPTAINS OFFICER • 0 9 Agenda Information Memo July 30, 1982 Page Fifteen IR FINANCING/YANKEE SQUARE OFFICE III D. Industrial Revenue Financing/Yankee Square Office III Project -- The question of retroactivity regarding the action that was taken by the City Council at the last regular City Council meeting to amend the industrial revenue financing policy to allow public offerings conditional upon securing a letter of credit needs to be addressed. When the policy was amended to consider a public offering for industrial revenue financing applications if a letter of credit is provided by the applicant and approved by the fiscal consultant, there was no consideration given as to whether all the existing preliminary resolutions that have not been processed for final resolution and placement by applicants would qualify under the new policy. According to approving attorneys, there is no problem changing applications from a private placement to a public offering subject to the letter of credit if the City Coun- cil is agreeable. There would not be a requirement for new public hearing or any other Council action. The City has received a request from Federal Land Company to allow the Yankee Square Office III project that was approved by the City on May 5, 1981 to be handled as a public offering subject to a letter of credit. The City Administrator felt the retroactivity should be formally addres- sed by the City Council to clarify the intent of the policy change before Federal Land Company was allowed to proceed with final action on the Yankee Square Office III project. The City Administrator did request a letter from the approving attorney, a copy of which is enclosed on pages 190 through ��, and also enclosed on page h l is a letter—�rom.the City's fiscal consultant stating that t4 etter of credit for this application is adequate to secure a public offering. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a clari- fication to the amendment approved at the 7-20-82 City Council meeting allowing a public offering with a letter of credit as a method of financing industrial bonds. If retroactivity is allowed, the City Council may wish to formally recognize this application, however, it is not necessary. -79 I", 0 LAW OFFICES BRIGGS AND MORGAN PROFESSIONAL ASSOCIATION 2200 FIRST NATIONAL HANE EVILDINO SAINT PAUL, MINNESOTA 66101 r.+ 2452 IDS CENTER MINNEAPOLIS, MINNESOTA 66402 (812) 281-1215 July 27, 1982 Mr. Thomas Hedges City Administrator 3795 Pilot Knob Road Eagan, Minnesota 55122 01 ...L M. E. EIu Sawa. H. fta.'v F. N. 0u REPLY TO Saint Paul Re: City of Eagan - Yankee Square Office III Project Dear Mr. Hedges: We have been asked to act as bond counsel in connection with the above financing and, in that capacity, have prepared drafts of the Indenture of Trust, Loan Agreement, Mortgage and Assignment of Leases and Rents. The initial drafts of those documents were prepared to reflect an.issue of revenue bonds rather than a single note, but with the understanding that the City of Eagan would require that the bond issue be privately placed. We now understand that the City has amended its prior policy to allow a public offering of bonds supported by a letter of credit. Since the main distinction in our drafting is whether or not the instrument will be bonds or a revenue note, rather than whether it will be a private or public offering, the documents that we have drafted to date will not require substantial revision to accommodate a public offering. In addition, we have reviewed the preliminary resolution adopted by the City of Eagan on May 5, 1981, and are of the opinion that no further notice or council action (except, of course, the final City Council action approving the interest rates and final terms, etc. of the Bonds) is required before the City can offer the above issue publicly rather than as a private placement. 0 BRIGGS AND MORGAN Mr. Thomas Hedges July 27, 1982 Page Two 0 I expect to be distributing revised drafts of the basic documents for this transaction, together with a preliminary draft of the closing documents and certificates, later this week. Please feel free to call if you have any questions about this transaction in the interim. RH/kd cc: Distribution List Very truly yours, 'gI Toll Free Minnesota (800) 862-6002 • • iI, r,; (,-•.� Toll Free Other States (800) 328-6122 LrJ U L �� i "„ moi- I t Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 • (612) 831-1500 July 28, 1982 Mr. Thomas L. Hedges, City Administrator City of Eagan 3795 Pilot Knob Road St. Paul, Minnesota 55122 Dear Tom: We have reviewed the latest Financial Statement of the American National Bank of St. Paul, Minnesota. Although the bank is not rated, it should be rateable, and is well known in the Midwest. There are other well known banks in this area that are not rated, probably because they have not requested a rating. In our opinion, a letter of credit by the American National Bank of St. Paul will be adequate to secure a public offering. If you have any questions, please call us. ELC:ps CC: Leonard Champer Juran & Moody, Inc. Eon Sincerely yours, MILLER & SCHROEDER MUNICIPALS, INC. �5L Ernest L. Clark, Vice President Headquarters: Minneapolis. Minnesota Branch Offices: Downtown Minneapolis • Solana Beach, California • Northbrook, Illinois • St. Paul, Minnesota • Naples. Florida Mem Der of the Securlties Investor protection Corporation Agenda Information Memo July 30, 1982 Page Sixteen NEW BUSINESS PARK DEDICATION FEE/WILDERNESS PARK III A. Park Dedication Fee/Request for Policy Change in Wilderness Park 3rd Addition -- Mr. Ed Dunn, representing Dunn Real Estate Management, Inc., is requesting consideration by the City Council to charge park dedication fees on a building permit basis rather than payment in full at the time of final platting of Wilderness Park 3rd Addition. This request is the same as a special request that was made by Tomark Development Company at the last City Council meeting. The City has billed the developer of Wilderness Park 3rd Addition several times during the past year the amount of $3,368 for a cash donation that was agreed upon at the time of final action by the City to approve the final plat for Wilderness Run 3rd Addi- tion. The actual amount approved and in effect at the time of final platting was $2,400. However, due to the fact that payment has not been made, the City has billed the difference in the new single family unit cost which totals $800 and interest accrued totaling $168 for a final payment due and payable to the City of Eagan of $3,368. The City staff is recommending against a change in policy that would allow park dedication fees to be billed with building permits and would support the existing policy of collecting all cash donations for park fees at the time of final platting. Enclosed on pages -95 through $ s' is a copy of a letter that was sent to the orporation regarding the park dedication and some other expenses. Also enclosed on page g(, is a copy of the response letter from Ed Dunn, representing tTie -MCF, Inc., stating that the bills have been paid with the exception of his request for the park dedication fee. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the re- quest of Dunn Real Estate Management, Inc., to allow park dedication fees for the Wilderness Park 3rd Addition to be billed at the time of building permits. 91 BEA BLOMOUIST MAYOR THOMASEGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER COUNCIL MEMBERS May 5, 1982 0 CITY OF EAGAN 1795 PILOT KNOB ROAD P.O. BOX 21199 EAGAN, MINNESOTA ' 551)1 PHONE 454-8100 0 ARNOLD CARLSON DCCF 1255 WILDERNESS RUN DR EAGAN MN 551231^ Re: Parks Dedication for Wilderness Park 3rd Addition Dear Mr. Carlson: THOMAS HEDGES CITY ADMINISTRATOR EUGENE VAN OVERSEKE CITY CLERK Several letters have been sent to. your attention by Mr. Ken Vraa, Director of Parks & Recreation, as well as a statement from the City's billing depart- ment regarding a cash dedication that is due and payable to the City of Eagan for park dedication agreed to in the final platting of Wilderness Park 3rd Addition. The fact that this amount is delinquent and there has been no response on your part has led the City Council to take action at their last regular meeting held on May 4, 1982 to initiate the following steps for purpose of payment to the City: 1. No building permits will be issued to Wilderness Park 3rd Addition until the park dedication is paid in full. 2. Due to the delinquency and lack of investment proceeds, the City of Eagan is charging an interest accumulation in the amount of $168.00 which represents an interest rate of 12.0% for the past seven months this statement has been due and payable. The interest amount is in addition to the cash dedication amount of $2,400. The City Council has had an increase in park dedication fees and it is their opinion that the new fee amount shall be collected for the eight lots platted in this subdivision. The new fee is $400 per single family lot which is a difference of $100 from the old amount of $300. Therefore, the final payment due and payable to the City of Eagan is $3,368.00 representing $2,400.00 which is the initial park dedica- tion cost plus the difference in the new per single family unit cost, totalling $800.00 and an interest accrued totalling $168.00. In addition to the outstanding park dedication fees, there remain unpaid two invoices for engineering, the first dated September 2, 1981 in the amount of $82.50 and the second dated October 5, 1981 in the amount of $1,165-05. Copies are enclosed for your reference. Not previously billed but also due is a bill for $49.73 for the television inspection of the sewer lines in Wilderness Park 3rd Addition. Ling THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. 0 City of Eagan/Arnold Carlson May 5, 1982 Page Two In summary, amounts now due are: Park Dedication Invoice #1528 Invoice #1587 Televising Total 0 $3,368.00 82.50 1,165.05 49.73 $4,665.28 Please arrange to make payment to the City of Eagan no later than June 1, 1982 or this matter will be turned over to the City Attorney's office for collection. If you have any questions regarding the amount authorized by the City Council for collection, please feel free to contact the Director_ of Finance, Mr. Gene VanOverbeke, or me at any time. Sincerely, C11w mo -6 Thomas L. Hedges City Administrator TLH/hnd cc: Gene VanOverbeke, Director of Finance Ken Vraa, Director of Parks & Recreation 0 Dllml Real O'State x June 4, 1982 G t. f VVV City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Att: Tom Hedges Hello Tom, An =� Re: Park Dedication Fees Wilderness Park III We regret the delinquency of these billings.. They came to me just a couple of days ago through Arne Carlson. With regard to Park Dedication fees, it would be our request to pay these at the current rate prevailing at the time a building permit is issued for a residence. Prepayment at prevailing interest rates works a substantial hardship on a developer - especially with construction starts as slow as at present. If, due to our unintentional delinquency as billed, we must pay some penalty it would seem fair that only one charge - is - interest for the delinquent period - or the new current rate should be paid - not both. Hopefully, it would be acceptable to pay this at the current rate of $400.00 per unit. (This produces the best results for the City). As permits are issued, collection could be assured by a checkoff of this item as permits are issued. We are enclosing payment for the other invoices. We appreciate your hearing. F., /'-Ed Dunn Encl. 91 i 09 O Z _gpe~ 600 Di �ti,E�o 554495 Oxq-d,9'S 15/!d Agenda Information Memo July 30, 1982 Page Seventeen FINAL PLAT - KNOB HILL B. Final Plat, Knob Hill (Ed Dunn), SEk of the SEk of Section 21 -- The City has received an application for final plat approval for the Knob Hill Addition which is located in the northwest corner of the intersection of County Road 31 (Pilot Knob Road) and County Road 30 (Diffley Road). All required items have either been satis- factorily submitted or are anticipated to be completed prior to 'the August 3 consideration of this final plat. This final plat is substantially in accordance with the preliminary plat that was approved by Council action on February 2, 1982. A copy of the final plat is enclosed on page sig . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat for Knob Hill Addition as submitted by Mr. Ed Dunn of Dunn Real Estate Management, Inc. M, KNOB WILL OF EAGAN VICINITY MAP lu n w5f* � 1 � m -- ` OUTLOT S OUTLOT C iI u 'fit I z c %� . F DERRY 2 RIGJISG t:lv:ii/ �0 Ig LL v(!6 A. of of 5<e it Ri N 44 H.xt: FiPsT � � V I.1• Q Iti � 1 � m INC. i !s.<i(iii 7 dY �� r r ; i P 9 op TkF wesC /..Ir pf Sfli d RirJ'00j"W. PF!N ) Ij i,?O #r by /I r��h Ir?� rr+p�Ymen/tt! Rfld rrrgr�PJ/ 6f {pyi+/r�on No /gq-M, Nrrks{ R/hte- WlAf 5//.4!7 tI�L•li w144'?'2?Yg {9itR11n9N trf Ww"r«w. !e 4!?1.n/R rtrn/f SHEET 2 OF 2 SWEETS • -- ` OUTLOT S OUTLOT C iI u —'t COUNTY STATE AID Y HIGHWAY NO 30(DIFFLEY RDA D) t:lv:ii/ i.. ,.... :::1 'Su•N'OY• I)1).N ".,hili A, AY :'i:' a )0,��- LS Sl'* S[Yt. ZIT, n YY v(!6 A. of of 5<e IL R73 H.xt: FiPsT r �`'si�- .onr.:r:l I Mc COMBS — KNUTSON ASSOCIATI INC. i !s.<i(iii 7 dY �� r r ; i P 9 op TkF wesC /..Ir pf Sfli d RirJ'00j"W. PF!N ) Ij i,?O #r by /I r��h Ir?� rr+p�Ymen/tt! Rfld rrrgr�PJ/ 6f {pyi+/r�on No /gq-M, Nrrks{ R/hte- WlAf 5//.4!7 tI�L•li w144'?'2?Yg {9itR11n9N trf Ww"r«w. !e 4!?1.n/R rtrn/f SHEET 2 OF 2 SWEETS • 0 0 Agenda Information Memo July 30, 1982 Page Eighteen ADDITIONAL' ITEMSI BEEC UPDATE A. Joint Burnsville/Eagan Cable Commission Update -- The last regular meeting of the BECC was held in Burnsville on Thursday, July 22, 1982. The purpose of the meeting was to continue discus- sion on the policies that are being developed for the RFP, and secondly, to hold a public hearing. The public hearing was not very well attended, with only two or three people appearing to address certain issues before the commission. City Councilmember Smith chaired the meeting and was able to get through much of the policy decisions that were remaining. Therefore, the commission is nearing its preparation of the RFP. City Councilmember Smith can provide additional background on the joint meeting this Tuesday. There is no action required on this item. ORDINANCE CODIFICATION B. Ordinance Codification -- A post draft session for the ordinance codification was held on Wednesday, July 28, 1982, in the office of the City Administrator. The post draft session was an all day session and present representing the City was City Councilmember Egan, City Administrator Hedges, Director of Finance/City Clerk VanOverbeke, and Paul Hauge and Dave Keller from the City Attorney's office. The remainder of the department heads were also present throughout the day to discuss chapters that were pertinent to their staff operations. Roger Jensen and an assistant from his office were present and coordinated the review process during the day. The meeting was adjourned at 6:00 p.m. and it appears there are approximately three additional hours of work left to cover the remaining parts of chapters two and seven and all of five and six. The staff will reconvene at 2:00 p.m. on Tuesday, August 3, and hopefully have those chapters completed by the time the City Council meets that evening. There is no formal action required by the City Council regarding the entire ordinance codification; however, there were some issues that were addressed in the ordinance codifi- cation review that City Councilmember Egan and City Administrator Hedges felt should be addressed by the City Council before there is any further consideration given to the proposed language in the preparation of the final draft and ordinance codification. There were also some other issues that were red flagged as major issues for consideration by the City Council. Due to the proposed time sequence to adopt the ordinance codification, these issues were dropped as proposed language and will be considered some time in the future as ordinance amendments. Examples of those issues would be licensing of cats and maintenance of trailways or sidewalks throughout the City. The following are the issues that City Council no Agenda Information Memo July 30, 1982 Page Nineteen member Egan and the City staff are looking for direction from the City Council as to how the final draft of the codification should be worded: 1. Chapter Two, Section 2.09, discusses the position of the City Administrator, and in Item F reads as follows, "Make or let purchases and contracts when the amount thereof does not exceed $2,000 and to receive estimates, quotations, sealed bids, purchases or contracts in excess of $2,000 and present them to the Council for official action." The issue is whether the amount that is presently $1,000 should be changed to $2,000. Currently, the City Administrator cannot approve any purchases or contracts of more than $1,000 without official action by the City Council. That policy was adopted back in 1976, and due to inflation, it would seem appropriate that the amount be increased to $2,000. The purchases and contracts that are being referenced are only items that are approved budgetary items by previous action of the City Council. Any item that is not budgeted would require special City Council action in any event. Chapter Two, Section 2.51 & 2.52, call for a planning commis- sion, its composition, powers and duties, and also a park & recreation "board", its composition, powers and duties. Presently, the City references the planning commission as the Advisory Planning Commission and the park and recreation board as the Advisory Park and Recreation Committee. It was the feeling of City Councilmember Egan and City Adminis- trator Hedges that due to statutory provisions, the wording for Advisory Planning Commission should remain the same, however, due to the connotations that board often has such as bonding, policy making and so forth, the park and recre- ation board should be changed as proposed by the codifier to a new title of Advisory Park and Recreation Commission. The commission deviates from the current committee, however becomes consistent with the Advisory Planning Commission. 3. Chapter Four, Section 4.30, pertains to excavation and fill permits. The Director of Public Works has a number of changes to the existing ordinance which pertain to excavation and fill permits. It is the position of the ordinance codi- fier that these changes can be incorporated into the ordi- nance codification without an ordinance amendment at this time. However, it was the position of City Councilmember Egan and the City Administrator that, due to the number of changes, the City Council should be aware of the changes, and if in agreement, they would be included in the codifica- tion. Enclosed on pages 9) through_nt s a copy of he Section 4.30, excavation and Fis, with tpreselanguage and language that is being proposed by the Director of Public RE 0 0 Agenda Information Memo July 30, 1982 Page Twenty Works written in. The City staff would like direction as to whether these changes are agreeable to the City Council. 4. Chapter 10, Section 10.11, Subdivision 3, Item b, which pertains to rules and regulations governing public parks and recreation areas, and this specific letter under sub- division three reads as follows: "bring any dog, cat or other creature unless caged, kept on a leash not more than six feet in length or under control of its owner." The Director of Parks & Recreation would like to strike "under control of its owner". The reason this issue seems signi- ficant to address with the City Council is that in ordinance language controlling the keeping of animals, dogs are allowed to be free if under the control of their owners anywhere within the community. If the City Council were to change that language as it pertains to the entire community, the City would in essence be implementing a lease law requiring all dogs and cats, or dogs only, to be restricted to a leash. This could result in quite an issue before the City Council. As a clarification, the issue only pertains to parks, not City wide, at this time. 5. Chapter 4, Section 4.04, as proposed, would include language in the building permit section to (a) require that in new subdivisions, driveway approach aprons would be required, and in addition, any and all disturbed boulevard areas must be restored with vegetative growth to control erosion within a twelve month time frame requirement. To guarantee compli- ance with this requirement, a $500 cash escrow, bond, letter of credit or etc., should be placed at the time of building permit acquisition. (b) The Director of Public Works is proposing that language be written to provide for building elevations and locations so that homes are located in comfor- mance with sewer and water elevations and other City ser- vices. (c) A certificate of occupancy is another considera- tion that the staff would like to address as a part of Chap- ter 4 in the codification process. City Councilmember Egan and City Administrator Hedges would like to discuss these issues and determine whether a part of or all these issues can be included in the final draft of the ordinance codification. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the incor- poration of the proposed language for the final ordinance codifica- tion. 9/ 0 0 HAUGE, Smrm. EIDE & HELLER, P. A. ATTORNEYS AT LAW CEDARVILLE PROFESSIONAL BUILDING 9908 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL). MINNESOTA $3122 PAUL H. HAUGE BRADLEY SMITH , KEVIN W. EIDE July 30, 1982 DAVID G. KELLER Mr. Thomas L. Hedges City Administrator 3795 Pilot Knob Road Eagan, MN 55122 Re: Excavation Ordinance Dear Tom: AR" C092 812 TBLEPHONZ 434.4224 Enclosed please find the proposed redraft of Section 4.30 per Tom Colbert's suggestions in his letter to Tom Hedges of April 26, 1982. I have pretty much redrafted word for word with Tom Colbert's suggestions. There were three items that I did not change, those being as follows: 1. In regard to the fourth item on page 2 of Tom Colbert's letter, I believe that manufacturing and processing would require a conditional use permit in most use districts under the present zoning ordinance. I think this would be especially true if that manufacturing processing refers to rocks, gravel, or dirt. 2. I also left the Subdivision 5 E and J intact. These were discussed in Tom's fifth note on page 2 of his letter. The reason for this was that Subdivision 5E refers to slope maximums during the period of operation while 5J refers to slope maximums and regarding when the operation or excavation has been completed. It seems like a reasonable method of distinguishing between the two situations and the differences in maximum slopes allowed. 3. I also left Subdivision l0A(1) intact because of the wording and Subdivision 2B which seems to fairly clearly limit the types of excavation that would require a permit. skk enclosure cc: Thomas A. Colbert Very truly yours, David G. Keller 9I r SEC. 4.30. EXCAVATIONS AMD PILLS. r Subd. 1. Definitions. The following terms, as used in this Section, shall have the meanings stated: A• "Excavation" means any pit, hole or depression of earth material artificially made below natural grade level, those made in pursuance of a building permit issued. except B. "Earth.Material" means any rock, natural soil or fill and/or any combination thereof. C. "Pill" means a deposit Of earth material placed by artificial means. Subd. 2. permit Required (Unlawful Act). A• It is unlawful for any person to remove, store or excavate earth material or to fill or raise existing surface grades without first obtaining a permit from the Council. For: B• A Permit under this Section Shall not be required 1. The excavation, removal or storage of earth material For the purpose of the foundation, cellar or basement of some Immediately pending superstructure to be erected, built or placed thereon contemporaneously with, or immediately following such excava- tion, removal or storage, provided that a building permit has been Issued. 2. Such excavation, removal or storage of earth material or other like material by the State, County or City authori- ties in connection with the construction or maintenance Of roads or highways or utilities, provided such activity is conducted within said road or highway right-of-way. —13— ..a:1 - 3. Curb cuts, utility hook-ups or street openings -- •,•---t for which another permit is required from the City. Where another C permit is not required or obtained, an excavation permit shall be - 3 required. - 4. Installation of public utilities or excava- ,. 6 tion for construction purposes upon platted property within two years --_- : - after an approved plat has been filed with Dakota County. Where a plat is pending or more than two years has lapsed since the filing of a plat, an excavation permit shall be required. 5. Excavations or fills of less than 10,000 square feet in area or five feet in depth. C. Any such excavation now being operated and main- tained shall have a period of one (1) from year and after the date of passage hereof within which to make application for permit in accordance herewith. - - •;"i Subd. 3. Application. A. Application for said permit shall be made in writing to the Council on such forms and shall include such informa- tion as prescribed by the City including the location and plan of _. removal or fill of earthly deposits from such location. ' B. Such application shall also include: Legal description of the lands upon which it is proposed to remove earthly deposits or make excavation. - - - 2. Name and address and signatures of applicants - and owner of the land. 3. Copies of any agreements contemplated or ' entered into between the owner of such lands and any other person for ' the opening, operation or maintenance of such excavation, removal of earthly deposits or fill site. - 4. The estimated time required to complete the work. 93 ,F 5. The highways, streets or other public roadways within the City upon or along which the material shall be transported. 6. Method and schedule for restoration and measures to control erosion during and after the work. 7. A map or plan of any proposed pit, excavation or fill area showing the confines or limits thereof together with the a. r�.i�n•niMwm existing -ea -proposed finished elevation basA sed on sea level readings. 8. The following additional information: .. (a) Landscape plan for setback areas. (b) Location and surface of access roads. '(c) Method of controlling dust. (d) Hours of operation. (e) Method of maintaining security on - — premises. (f) Method of controlling access to open excavation (9) Method of controlling weeds. '- C. The Council may refer such application to the Planning Commission for review and recommendation. Subd. 4. Annual License Fee. a. A. A permit fee in the sum fixed by resolution of the Council for each excavation permit or fill permit is required. In theevent said application for permit is denied, such fee shall be .. returned to the applicant less reasonable costs incurred by the City for processing and handling the application. B. In addition to the permit fee required as specified - - in Subparagraph A above, each holder of such permit shall apply for a renewal permit annually on or before January 1st, commencing in the - same year in which the original permit is issued and pay therefor an annual permit fee in the amount fixed by resolution. • 11 C. In addition, the petitioner shall pay all reason- able costs incurred by the City for review and inspection, including preparation of reports and review of plans by the City Engineer, City - - Attorney, and City Planner or other members of the staff, and costs of - a similar nature. The payment shall be made by the petitioner upon ' receipts of an itemized invoice from the City and said payment shall r be in addition to the fee required with the petition or renewal permit and hereinabove provided for. Subd. 5. Regulations and Requirements. The following - - restrictions, where applicable, shall apply to all permits: A. Support. No excavation or digging shall be made - closer to any road, right-of-way line, property line or structure on adjoining property as may endanger the support thereof as may be - determined by the City Engineer. B. Time. No operations shall be conducted prior to 7:00 o'clock A.M. nor after 7:00 o'clock P.M., nor at any time on Sundays and legal holidays unless otherwise approved by the Council. C. Reducing Nuisances. All reasonable means shall be .::...'Y employed by applicant to reduce dust, noise and nuisances which shall . - include, but not exclusively, water spraying in the crushing process. D. Screening. Where necessary to eliminate unsightly v... view of the excavation and operations, applicant shall plant suitable fast growing screening trees which shall be a minimum of six feet high .. .placed in two rows staggered with trees not more than ten feet apart in each row. - - - E. Slope Maximums. During the entire period of operations, all excavations shall be sloped on all sides at a maximum - ratio of 1 to 1. - = - l _ F. Manufacturing or Processing Prohibited Exception. A conditional use permit shall be required for the manufacturing or . processing of any material on the site qs f �i � •'•��T4,�„ tv+�Wi,s;..:.ySrlr Jwr.!.!,vr :-.. 9 0 C 0 r G. Commencement of Operations. Applicant shall commence his operations on an internal portion of the site not less than 1,000 feet from the nearest dwelling and remove all deposits in that area before moving out and closer to a boundary or dwelling. H. Wells. Applicant shall not drill or install any well larger than four inches on a site without first obtaining approval from the Council in writing. I. Waste Water. Applicant shall dispose of all waste water used on the site in a manner which will not adversely affect adjoining property. J. Ceasing Operations - Regrading. Upon ceasing operations or leaving any particular excavation or area in the site, applicant shall regrade same in a reasonable manner and shall slope same on all sides at a maximum elope of three feet horizontal to one foot vertical. R. Paving Access Roads. All access roads from any excavation or fill area which is the subject of this Section, to any public paved roadway shall be paved for a distance of at least 75 feet adjacent to the public roadway to eliminate accumulation of material spillage and to minimize dust conditions. Said access roads shall be cleaned as needed to maintain lowest possible dust conditions. Truck hauling routes shall be approved by the City for any permits granted under this Section. STML L. Load Limits. Applicant shall adhere to al14ICounty and City load limits in hauling to and from the site. M. Traffic Safety. Applicant shall provide warning signs and flagmen for proper traffic safety during periods of heavy traffic to and from or past the site and at such other times as the Ebuncilmay require. N. Ceasing Operations - One Year Limit. In the event operations cease, or substantially so, on said site for a period of more than one year, or in the event substantially all gravel and sand 96 -17- c 0 0 C deposits thereon have been removed, no further operations shall be conducted thereon and the agreement shall be deemed absolutely void. 0. City Rules and Regulations. The City may from time to time, adopt reasonable rules and regulations during the course of the agreement pertaining to applicant's operations which applicant shall agree to be bound by. For failure to comply with same, or with the agreement or applicable provisions of the City Code, rules and regulations, applicant shall cease operations immediately upon receipt of written notice by the Council or its authorized representative unless within the time specified he shall remove such default. P. Other Operators. The applicant shall not permit any other person to operate upon said site, haul or otherwise without first obtaining the written consent of the Council and an appropriate acknowledgment by such person that he will be bound by the agreement and covered by bond. Res-Il'0.AT�o N O. A Applicant shall provide topsoil or other approved l d. hr6cA areo.s. cover material over-tbe-ezeavated-areal The excavation plan shall provide detailed information on the type, thickness and schedule of placement of this material. The area shall be reseeded in accordance nwith an approved plan and ntime schedule. FOr CR O/,r+v @t/ "na,. —Le.0 (t/4[,na�proaW S e,a Out e,ASS%,.a6 OF deb. -•f am.. a a..(� f-- �S/ --- -- reP,.st clsao ir-.D ", Ac 5.le ran(: K^r,W../rr >b iFe ,o.<p,..fr Ouneil . Subd. 6. Granting of Permit. The Council as a pre- requisite to the granting of a permit, or after a permit has been granted, may impose the following requirements in agreement form where applicable upon the applicant or owner of the premises to: A. Properly fence any pit or excavation}>4"=°`1 n. ete6s /p ,24f rD b, Re[I /7,f- A,/p rr r cr «rta Y6ine,� afe b rca l+ B;— lope the banks, fill, level off any pit or excavation or otherwise place in such condition at any time so as not to be dangerous because of sliding or caving banks; so as to minimize or stop erosion or dust during or after excavation. -is- '77 0 C C C. Properly drain, fill or level off any pit or excavation so as to make the same safe and healthful as the Council may determine and in accordance with the terms of this Section. D. Reimburse the City for the cost of periodic inspections by the City Engineer, Protective Inspections Department or other City employee for the purpose of seeing that the terms under which the permit has been issued are being complied with. E. Post a surety bond in such form and sum as the Council may require, running to the City, conditioned to pay the City the cost and expense of repairing any highways, streets, or other public ways within the City, made necessary by the special burden resulting from the hauling and transporting thereon by the applicant in the removal or filling of rock, dirt, sand, gravel, clay or other like material, the amount of such cost to be determined by the Council; and conditioned further to comply with all the requirements of this Section and the particular permit, and to save the City free and harmless from any and all suits or claims for damages resulting from the negligent excavation, removal, storage or filling of rock, sand, gravel, dirt, clay or other like material within the City. . pt�fo.lnan,< F. Post a-eerety"bond on a minimum $500.00 for each + P acres beiek ng,vated any time, cunning to the City, conditioned to pay the City the cost and expense of restoration of an excavated or filled area and expense of grading, providing topsoil and seeding where the applicant or owner shall fail to complete an excavation or restoration within the conditions under which the permit was issued. G. File with the City a liability insurance policy or certificate of such insurance, issued by an insurance company authorized to do business in the State of Minnesota. The policy shall insure the person performing acts described in this Section and the City as an insured, in the sum of at least $100,000.00 for injury to one person, and $300,000.00 for one accident, and at least $100,000.00 . property damage or in such other amounts as the Council shall 9$ -19- C r determine. The policy shall be kept in effect until the termination of a permit granted pursuant to this Section. Subd. 7. Inspections. At least once a year, or more often as necessary, the City Administrator shall instruct the staff to inspect all areas where a permit has been issued and report such findings to the Council. Subd. S. Duration of Permit. The excavation permit shall run from January 1 through December 31 of the same year or for a . .;� lesser period of time as the Council shall specify when the permit is issued. Subd, 9. Combination Permits. In the event any applicant shall excavate material at one site within the City and use the same r material for fill purposes at a different site within the City, he shall comply with all applicable portions of this Section as to each site including the payment of separate fees for each location. Subd. 10. Conditional Use Permits. A. Conditional use permits shall be required for all �YaT�q� kagma�G+�; ,auiit�r.:sF?Y:,ap';�Y.v excavation or fill permits required under this Section as follows: In all areas zoned other than Commercial or Industrial no matter what amount of fill or excavation is intended to take place. l - 2. In all areas zoned Commercial or Industrial where the excavation or fill permits are expected to involve more than 100,000 cubic yards of material. S. Applications for permits for operations which are expected to continue for three years or longer shall comply with the .. conditional use permit procedure provided in the Zoning Chapter. t 99 _20_ ! ip Agenda Information Memo July 30, 1982 Page Twenty -One DATA PROCESSING C. Data Processing -- The City Administrator would like to discuss the status of the in house computer study that was requested by the City Council and a further request of the Director of Finance and City Administrator to add utility billing and fixed assets as a program offered by the LOGIS system. The City Administrator will discuss this issue in more detail at the City Council meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the incor- poration of fixed assets and utility billing into the LOGIS system. /66 Agenda Information Memo July 30, 1982 Page Twenty -Two CONTRACT 82-10 D. Contract 82-10, Approve Plans & Specs/Order Advertisement for Bids (Tower View Road - Streets) -- In response to the petition submitted by the representative of Sperry Univac and the developer of the Lone Oak Heights Addition, a feasibility report was prepared with a public hearing being held earlier on this agenda. In sub- mitting the petition requesting the feasibility report, the peti- tioners waived their rights to the necessary hearing and agreed to accept responsibility for all costs associated with the simul- taneous preparation of plans and specifications due to the tight time schedule necessitating the completion of this roadway yet this fall. Therefore, these plans and specifications have been prepared and are now being presented to the Council for their review and approval. The necessary right-of-way for this project will be dedicated through a combination of the Lone Oak Heights final plat which is scheduled for the August 17 Council agenda and a quit claim deed conveyance by Sperry Univac Corporation for the remainder of the property. Both parties have indicated that they will execute the necessary "right of entry" forms if actual easement and right-of-way acquisition have not been completed prior to con- tract award. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the plans and specifications for Contract 82-10 and authorize advertisement for the bid opening to be held at 10:30 a.m. on Wednesday, September 1, 1982. CONTRACT 82-12 E. Contract 82-10, Approve Plans & Specs/Order Advertisement for Bids (Galaxie Avenue - Surfacing) -- The south k mile of Galaxie Avenue was proposed to be surfaced as a part of Contract 80-16 as necessitated by the Safari Estates Subdivision. Because of the pending improvements to the north k mile of Galaxie Avenue pertaining to the installation of streets and utilities, etc., it was determined to defer the surfacing of the south ' mile until all utility installations had been completed. However, the City proceeded with assessing the utilities and benefited property owners for a full surfaced street with curb and gutter and trailway. The Council may recall the assessment discussion pertaining to Dakota County Park property on the east side of this roadway. Now that the north k mile of Galaxie Avenue is nearing completion and will be surfaced under Contract 81-1 it is appropriate to complete the original project for the south 4 mile of Galaxie Avenue. Therefore, detailed plans and specifications are being presented to the Council for this final surfacing of the south ' mile of Galaxie Avenue. All necessary right-of-way and easements necessary for this contract have been previously obtained under Contract 810-16. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans and specifications for Contract 82-12 (Galaxie Avenue surfacing) and authorize advertisement for the bid opening to be held at 10:30 a.m. on Wednesday, September 1, 1982. 10 1