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11/16/1982 - City Council RegularAGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL NOVEMBER 16, 1982 6:30 P.H. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS 1?.\ A. Fire Department e,� B. Police Department Q' C. Park Department Q,\ D. Public Works Department IV. 6:55 - CONSENT ITEMS (One motion approves all items) 1?1 A. Project 342, Present Feasibility Report/Order Public Hearing (Cedar Grove 1st & 2nd Addition - Street Reconstruction) B. Project 306, Present Feasibility Report/Order Public Hearing Q (County Road 30 - Street Improvements) 'V. 7:00 - PUBLIC HEARINGS A A. Industrial Revenue Financing in the Amount of $3,325,000 for RYankee Square Inn Partnership to Construct a Hotel VI. OLD BUSINESS 1D A. Swimming Pool Ordinance Q \\B. Excavation Permit for Johnson Brothers to Perform Grading & Fill Q on the McLean -Hudak Properties VII. NEW BUSINESS \% A. Federal Land Company, Martin Colon, to Amend the Bicentennial Q Planned Development to Allow an Expanded Hotel/Motel on Lots 1 and 2, Bicentennial 8th Addition in Section 16. P 11 B. Temporary Advertising Sign Permit/Gabbert Development Company for Pilot Knob Road & Wilderness Run Road Intersection 30 C. Thomas E. Truax for Non -Intoxicating Liquor License for the "Olde e Cedar Inn" (formerly A & W Restaurant) at 3998 Sibley Memorial Highway 33 D. Thomas E. Truax for Three (3) Amusement Device License for the "Olde Cedar. Inn" Located at 3998 Sibley Memorial Highway P,33 E. Temporary Advertising Sign Permit/SheffieLd Addition for S.W. Corner of Dodd Road and Wilderness Run Road 4 Eagan City Council Agenda November 16, 1982 Page Two VIII. ADDITIONAL ITEMS e.3,0 A. Review AMM Legislative Policies Flo B. History Manuscript 01 C. Job Training Partnership Act of 1982 Q� IX. VISITORS TO BE HEARD (For those persons not on the Agenda) X. ADJOURNMENT MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBEKS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 12, 1982 SUBJECT: AGENDA INFORMATION After approval of the November 9, 1982 regular City Council minutes and the November 16, 1982 City Council agenda, the following items are in order for consideration: DEPARTMENT, HEAD, BU'S'INESS FIRE DEPARTMENT A. Fire Department -- There are no items to be considered for the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered for the Police Department at this time. PARK DEPARTMENT C. Park Department -- There are no items to be considered for the Park Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department -- There are no items to be considered for the Public Works Department at this time. Agenda Information Memo November 16, 1982 City Council Meeting Page Two There are two (2) items to be considered under the agenda referred to as Consent Items which requires one motion for approval of all items. If there are any items which the City Council wishes to discuss in detail, those items should be placed under Additional Items unless the discussion required is brief. PROJECT 342 A. Project 342, Present Feasibility Report/Order Public Hearing (Cedar Grove 1st & 2nd Addition - Street Reconstruction) -- After extensive research, experimentation and analysis, the Public Works Department, through coordination of Midwest Pavement Management, Inc., and Bonestroo, Rosene, Anderlik & Associates, has completed the analysis of necessary repairs/reconstruction required for the deteriorating streets in the Cedar Grove 1st and 2nd Additions. After several informal discussions with the City Council pertaining the method of financing, scheduling and assessment policies, a final draft of the feasibility report has been completed and will be forwarded to the City Council as a part of the administrative p3'cket prior to the November 16 Council meeting. The Public Works Director would like to have the City Council review this final draft and relay any specific concerns they may have pertaining to the information contained in that report. The staff will then incorporate any concerns into the final copies which will be dis- tributed to the City Council prior to the public hearing which is tentatively scheduled for 7:00 p.m., Thursday, December 16, 1982, at Rahn Elementary School. With the tentative public hearing being scheduled for December 16, it is necessary for the City Coun- cil to receive the feasibility report and formally schedule the public hearing for December 16. If there is some concern pertaining to this proposed schedule, this item can be pulled from the Consent Agenda for further discussion. However, if the Council would like to discuss any information containing in that report, it could be done at the end of the regular meeting on November 16 or on any other date which the Council may desire without impacting the action under this Consent Agenda. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 342 and order the public hearing to be held on December 16, 1982 at Rahn Elementary School. Agenda Information Memo November 16, 1982 City Council Meeting Page Three PROJECT 306 B. Project 306, Present Feasibility Report/Order Public Hearing (County Road 30 - Street Improvements) -- Dakota County has scheduled the upgrading of County Road 30 from Nicols Road to Black- -hawk Road as a part of their 1983 budget. This is subject to formal approval of the project and consent for participatory funding by the City of Eagan prior to January 1, 1983. As the Council may recall, a public hearing was held at Cedar Elementary School during the fall of 1980 to discuss the proposed improvement of this County road. The major concern expressed at that meeting was the impact this improvement would have on the existing frontage road between Nicols and Rahn Road. These concerns were delayed until the issue pertaining to the street reconstruction of the Cedar Grove 1st and 2nd Additions could be adequately addressed and resolved. With Project 342, pertaining to the reconstruction of the streets in the Cedar Grove 1st and 2nd Additions being culminated in a public hearing being scheduled for December 16, it is now appro- priate to simultaneously discuss the proposed upgrading of County Road 30. Based on comments the staff received at the previous public hearing pertaining to County Road 30, the City has worked with Dakota County to insure that the frontage roads would remain. With MnDOT proposing to let the bids for the construction of the interchange of I -35E with County Road 30 during 1983, the timing for the upgrading of this section of County Road 30 would be most appropriate during 1983. Because of the proposed improvements to Cedar Grove 1st and 2nd Additions, it was felt that this project would also significantly impact those subdivisions. Therefore, it is felt that it would be beneficial to have both public hearings held on the same night to familiarize all affected residents of the proposed improvements during 1983 in that vicinity. A final draft of the feasibility report will be forwarded to the City Council as a part of the administrative packet prior to the November 16 meeting. This will allow the City Council to relay any specific concerns that they may have pertaining to this feasi- bility report before it goes to final printing for discussion at the public hearing on December 16. However, it is necessary for the Council to formally receive the feasibility report and schedule the public hearing for December 16 to initiate the public hearing notification process. Again, this was placed under the Consent Agenda for procedural purposes. If any of the Councilmembers would like to discuss the report in further detail at a later date, it should not have an adverse impact on the proposed action of the Consent Agenda unless the Council does not concur with the public hearing date. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 306 and schedule the public hearing to be held at 7:00 p.m. on December 16 at Rahn Elementary School. 3 Agenda Information Memo November 16, 1982 City Council Meeting Page Four PUBLICHEAHIINGS' IR FINANCING - YANKEE SQUARE. HOTEL PROJECT A. Industrial Revenue Financing in the Amount of $3,325,000 for Yankee Square Inn Partnership to Construct a Hotel -- An application was received from Federal Land Company to consider industrial revenue financing (a tax exempt mortgage for assistance in providing funds to construct a new hotel to be known as Yankee Square Inn). This hotel project has been planned for several years as a part of the Bicentennial Planned Development which has provided the planning objectives for all of the Yankee Square Shopping Center and office building construction. The hotel will finalize the planned unit development objectives as they have appeared for years as a contractual agreement between the developer, Federal Land Company, and the City of Eagan. There was an amendment requested to the Bicentennial Planned Development which appears as item A of New Business and has been recommended for approval by the Ad- visory Planning Commission. Because the industrial revenue fi- nancing requires a public hearing, it was necessary to place this item on the agenda before the amendment to the Bicentennial Planned Development item which is item A of New Business. However, upon completing the public hearing deliberation, final action on the industrial revenue financing should be delayed on the agenda until item A of New Business is acted upon to remain consistent with the industrial revenue financing guidelines which state that all land use and zoning matters must be in conformance and approved by the City Council before industrial revenue financing is authori- zed. All documents that are required for consideration of indus- trial revenue financing (tax exempt mortgages) have been supplied to the City by Briggs and Morgan and are found to be in order for consideration. Enclosed on page S is a copy of a letter from Mr. Martin Colon representing t e an ee Square Inn partnership that provides a letter of intent required by the industrial revenue financing guidelines. Also enclosed on pages 6 through 7 is a copy of the application for industrial revenue inancing anU on page $ is a copy of a letter from Miller & Schroeder Municipals,nI c.; responding to the financial statements that were reviewed by that firm as a part of the guideline requirements. Enclosed on page 9. is a letter from Northland Mortgage Company stating that they propose to assist in the placement of the tax exempt bonds if approved. Enclosed without page numbers in each City Council packet is a copy of the financial statements for those persons who represent the Yankee Inn partnership. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny industrial revenue financing in the amount of $3,325,000 for the Yankee Square Inn partnership for the purpose of constructing a hotel as a part of the Bicentennial Planned Unit development. 0 Q CompanyFederal Land Yankee Square Office III • 3460 Washington Drive • Suite 202 • Eagan, Minnesota 55122 • Tel. 612-452-3303 October 14, 1982 City Council of Eagan City Hall 3795 Pilot Knob Road - Eagan, Minnesota 55122 Al �:` ;.;' .RE: 1"F.City of Eagan -- $3,325,000 Commercial ! Development Revenue Bonds (Yankee Square Inn Partnership Project) Gentlemen1114IL As you know, we are involved in the development of a three story, 109 unit hotel to be located on property in the City of Eagan. The purpose of this letter is to request that the City of Eagan undertake to authorize municipal revenue bond financing of all or a portion of the project in accordance with the Municipal Industrial Development Act of the State of Minnesota. We hereby confirm our representation that we have no present binding financing commitment, no general contract, nor any legal obligation -'�.. 'to undertake the proposed project, and it is not certain the project would be undertaken without the assistance requested herein. We have heretofore agreed and do hereby reaffirm that we will pay any and all costs mutually agreed upon in advance that are incurred by the City in connection with the project whether or not the project is completed and whether or not the project is ultimately financed by the City under the -• Municipal Industrial Development Act. In this regard we understand that though we are liable for the fees of the City's attorney and its bond counsel, they will continue to owe a fiduciary obligation solely to the City with respect to all services rendered in connection with this proposal. Very truly yours, Flartin F. Co on, partner and on if of Yankee Square Inn Partnership MFC/ap CITY OF EAGAN, MINNESOTA 3795 Pilot Knob Road Eagan, MN 55122 APPLICATION FOR INDUSTRIAL REVENUE FINANCING REVIEW BUSINESS NAME: Yankee Square Inn Partnership MINIMUM SIZE $500,000 LOCATION: 3460 Washington Drive, Eagan LAND: $ -0- BUSINESS FORM: Partnership BUILDING: $ 2,521,750 REPRESENTATIVE: Martin F. Colon EQUIPMENT: $ 350,000 PHONE: 452-3303 OTHER: $ 453,250 NATURE OF BUSINESS: Hotel Ownership and ..TOTAL: $ 3,325,000 Management Date: October 12, 1982 DETAILED COST BREAKDOWN: Land Acquisition & Site Development $ 402,000 Construction Contracts $ 2,521,750 Equipment Acquisition & Installation$ 350,000 Architectural & Engineering Fees $ 95,000 Legal Fees $ 35,000 Interest During Construction $ ,200 000 Initial Bond Reserve _O- $ _O_ Contingencies Contingencies $ 50,000 Bond Discount $ 66,250 Other $ 255,000 Total Project less land costs - $3.573.000 HISTORY OF APPLICANT 1. Have you ever been in bankruptcy? No 2. Have you ever defaulted on any bond or mortgage commitment? No 3. Have you applied for conventional financing? Yes - Not Available 4. What are your future plans? To construct a hotel completing the P.D. Agreement with the City of Eagan 5. List financial references: a• Northwestern National Bank - Minneapolis, Mn. (Wallace Butler, V.P.) b. American National Bank - St. Paul, Mn. (Raymond DeGeorgeo, V.P.) 6. When will the construction period begin? Start: Nov. 20, 1982 Finish: April 1, 1984 7. Other comments: The land will be treated as an equity contribution to the Project and no funding will be sought for the acquisition of the land. INFORMATION CONCERNING APPLICANT'S PROPOSED PROJECT 1. PROPOSED LOCATION (ADDRESS AND LEGAL DESCRIPTION) Lots 1 and 2, Block 1, Bicentennial Eighth Addition (Washington Drive, Eagan, Minnesota) 2. NEW FACILITY OR EXPANSION? New Facili 3. INDUSTRIAL/COMMERCIAL/RETAIL? Commercial - hotel 4. ESTIMATE NUMBER OF NEW JOBS 8 full) STII1ATErPAOLL $85,000 full time/ $25;0017 -part time 5. IS THIS SITE PROPERTY ZONED & ARE UTILITIES AVAILABLE? Yes 6. ESTIMATE OF ANNUAL SALES Hotel Use 7. POTENTIAL OTHER USES OF FACILITY Meeting rooms for area businesses. —and clubs 8. WILL THERE BE MORE THAN ONE PHASE IN THE CONSTRUCTION OF THIS PROJECT? No 9. EXPLAIN HOW THIS FACILITY WILL NOT COMPETE WITH OTHER LOCAL COMPANIES Will provide overnight accomodations and meeting facilities which have been requested by local businesses and are needed in the community u are unavai a 10. WHAT WILL FINANCING ARRANGEMENTS BE; WILL THE FACILITY Bl: A LIMITED PARTNERSHIP? Bonds will be sold to general public. Payment of Bond Principal and interest will be guaranteed by a letter of credit issued by a major bank. The facility will not be a limited partnership. YANKE QUARE INN PART RS Date: October 12, 1982 SLgned:BY�� (/G (Title): partner IN Toll Free Minnesota (800) 8626002 Toll Free Other States (800) 328-6122 Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 • (612) 831-1500 November 9, 1982 Mr. Thomas L. Hedges, City Administrator City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 RE: $3,325,000 Commercial Development Revenue Bonds (Yankee Square Inn Parnership Project) Dear Mr. Hedges: We have reviewed the financial statements for LeRoy H. Utne, John E. Boss, and Federal Land Company, the partners of Yankee Square Inn Partnership. The statements indicate substantial net worth in each case. Therefore, it appears there should be no concern regarding meeting debt service on this financing. Sincerly yours, MILLER & SCHROEDER MUNICIPALS, INC. 9�4A z --c6"4 Ernest L. Clark Vice President ELC:gb cc. Charles R. Bartholdi, Attorney Enclosures - (Financial Statements) to.the above Charles Bartholdi V Headquarters Minneapolis. Minnesota Branch Offices. Downtown Minneapolis • Solana Beach, California • Northbrook, Illinois • St. Paul. Minnesota • Naples, Florida • Carson City. Nevada Memti-r of the Securities Investor Protection Corporation NORTHLAND MORTGAGE COMPANY October 13, 1982 The Honorable Mayor and Members of the City Council City of Eagan 3795 Pilot Knob Road Eagan, Minnesota Re: Federal Land Company $3,325,000 Tax-exempt Bonds Yankee Square Inn Eagan, Minnesota Dear Mayor and Council Members: At the request of Mr. Colon, we have conducted an informal study as to the economic feasibility of the proposal that the City of Eagan issue a tax-exempt mortgage under provisions of the Minnesota Municipal Industrial Development Act to provide funds to construct a new hotel to be known as Yankee Square Inn. Based on our preliminary investigation we believe the project is economically of the City can be successfully issued the placement of said tax-exempt bonds by the Minnesota Commissioner of Energ, agreement as to the terms and conditio tax-exempt bonds. of the principal's financial condition, feasible and the tax-exempt bonds and placed. We propose to assist in subject to the approval of the project Planning and Development, and s of the issuance and placement of the We understand a copy of this letter will be forwarded by the Eagan City Manager to the Commissioner of Energy, Planning and Development of the State of Minnesota to serve as the letter of intent required by the Commissioner. Sincerely, Jerry M. Knoben Vice President JMK:a �1 3500 WEST 80TH STREET ` MINNEAPOLIS, MINNESOTA 55431 N TELEPHONE 612/893-7500 Agenda Information Memo November 16, 1982 City Council Meeting Page Five SWIMMING POOL ORDINANCE A. Swimming Pool Ordinance -- At the last regular City Council meeting held on 11-9-82, a swimming pool ordinance was reviewed and the City staff was directed to amend the language as originally prepared in Section 5, 5.1e. The new language reads as follows: "To the extent feasible, backflush water or water from pool drainage shall be directed onto the owner's property or into approved public drainage ways and shall not drain onto adjacent private land. Perculation tests will be required, and if there is not a sufficient drainage area on the owner's property to receive and retain back- flush water or water from drainage, a dry well may be required to contain any drainage from the swimming pool. Drainage onto public streets or other public drainage ways shall require permis- sion of the Chief Building Inspector." ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a swimming pool ordinance with or without further amendment. Please note that a copy of the swimming pool ordinance appears in the last City Council packet on pages 64 through 69. If any City Council - member has misplaced a copy of this ordinance, please feel free to contact the Administrator's office and a copy will be provided for your review. 10 Agenda Information Memo November 16, 1982 City Council Meeting Page Six EXCAVATION PERMIT/JOHNSON BROTHERS B. Excavation Permit for Johnson Brothers to Perform Grading & Fill on the McLean -Hudak Properties - At the November 9 City Council meeting, a request for a grading permit was submitted by Johnson Brothers to place fill within the McLean/Hudak property south of Blue Gentian Road and east of T.H. 55. The City Council had con- cerns pertaining to notification of the adjacent property owners as it relates to what would appear to be an expansion of the grading operations presently occurring around O'Neill Pond adjacent to Blue Gentian Road. Therefore, the City Council continued this permit consideration until the November 16 meeting so that the affected residents could be notified pertaining to this permit application. Further discussion with the contractor (Johnson Brothers) has indicated a potential desire of modifying their sub- mitted grading plan to minimize impact to adjacent property owners and O'Neill Pond. Therefore, they have requested that this permit be continued indefinitely until those concerns can be resolved. Therefore, no formal notification was forwarded to the adjacent property owners of the November 16 Council meeting as it was not anticipated that any additional discussion would take place. The staff will be requesting the City Council to continue indefinitely this permit application until a later date with the understanding that notification of the adjacent property owners will be sent out notifying them when this item will be discussed again before the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: To continue indefinitely the grading/excavation permit application by Johnson Brothers for the McLean/Hudak property. Agenda Information Memo November 16, 1982 City Council Meeting Page Seven NEW BUSINESS FEDERAL LAND CO. - AMENDMENT TO BICENTENNIAL PD A. Federal Land Company, Martin Colon, to Amend the Bicentennial Planned Development to Allow an Expanded Hotel/Motel -- A public hearing was held before the Advisory Planning Commission at their last regular meeting held on October 26, 1982. The application was submitted requesting an amendment to the Bicentennial Planned Development. The amendment would consist of a revised site plan for lots 1 and 2 of the Bicentennial 8th Addition. The new site plan consists of one motel/hotel containing 109 rooms at that loca- tion. The Advisory Planning Commission is recommending approval of the application. For additional information on this item, refer to the City Planner's report, a copy of which is enclosed on pages 13 through 22, Also enclosed is a copy of a site plan and elevation plan t a — illustrate the location of the hotel/motel and a graphic illustration of what the facility will look like. These are enclosed on pages3t through a 4 . In addition to e the City staff report prepary e Cityawl nner and for informa- tional purposes, the base of the hotel/motel meets all setback requirements; however, it should be mentioned that each of the units facing proposed I -35E will have a projected bay window, creating approximately a two foot overhang. The reason for the overhang is to properly accommodate furniture, increasing the in- dividual room sizes. For action that was taken by the Advisory Planning Commission, refer to pages 2 S through -L(6 . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the APC to approve the amendment to the Bicentennial Planned Development. CITY OF EAGAN SUBJECT: AMEkMNENT TO THE BICENTENNIAL PLANNED DEVELOPMENT' APPLICANT: FEDERAL LAND COMPANY - MARTIN COLON LOCATION: LOTS 1 and 2, BICENTENNIAL 8TH ADDITION EXISTING ZONING: COt44ERCIAL UNDER A PD (PLANNED DEVELOPMENT DISTRICT) DATE OF PUBLIC HEARING: OCTOBER 26, 1982 DATE OF REPORT: OCIUBER 20, 1982 REPORTED BY DALE C. RUNKLE, CITY PLANNER An application has been submitted requesting an amendment to the Bicentennial Planned Development. The amendment would consist of a revised site plan for Lots 1 and 2, Bicentennial 8th Addition, The new site plan would consist of one motel containing 109 roans on Lots 1 and 2, Bicentennial 8th Addition, As you may recall, early in 1982 the Advisory Planning Camussion and City Council approved a site plan for Bicentennial 8th Addition, The site plan included a 92 - unit motel on Lot 1 and a 5,000 square foot office building on Lot 2. The City Council verified that a 3 -story motel was an allowable use in the Bicentennial Planned Development and also granted a 20' setback variance on the southeasterly lot line or the area purchased for Interstate 35E. The site plan submitted in October of 1982 eliminates the 5,000 square foot office building and expands the motel by 17 roans. Federal Land is proposing to still oon- struct a 3 -story motel and is still proposing to use the 20' setback variance grant- ed in February of 1982. The new motel complex would contain 109 roans and contain approximately 18,000 square feet of floor area in the new site plan. The original motel approved in February of 1982 consisted of approximately 11,300 souare feet per floor or there would be a net increase in building of approximnately 6,667 square feet. The total site contains approximately 3.1 acres and the lot coverage of the proposed motel would be 130. Therefore, the applicant is in conformance with lot coverage for the motel located on the two lots. Ordinance #52 requires one parking space per roan plus one parking space per every eight roams for additional parking or a total of 122 spaces. The applicant is pro- posing to provide 122 spaces for this proposed motel corplex. It is staff's understanding that the applicant, as rentioned earlier, is proposing three stories and there would be meeting roars in the basement or lowest level of the motel in order to have small conferences and meeting facilities. The appli- cant is also proposing to have a small cafeteria or dining roan facility which would serve the clients within the motel for breakfast or other reals. However, 13 CITY OF EAGAN ANUMMENT TO THE BICENTENNIAL PLANNED DEVEGOPMEDii' o=ER 26, 1982 PAGE TWO they are looking at the restaurant directly north of this facility to provide the major eating and drinking facility for the clientele of this motel complex. Hopefully, staff has addressed the major changes frau the site plan that was orig- inally approved in February of 1982 compared to the site plan being presented for the October 26, 1982 Advisory Planning Commission public hearing. If the amendment to the planned development is approved providing the site plan for Bicentennial 8th Addition, the amendment should be subject to the following conditions: 1. The sidewalk shall be constructed along the east side of Washington Drive on Lots 1 and Lots 2, Block 1, Bicentennial 8th Addition. 2. Curb cuts shall be coordinated whenever possible with curb cuts which al- ready exist on the west side of Washington Drive. 3. All driveway accesses to the motel facility shall be a m,m xnn of 24' wide. 4. The 20' setback variance should be reconfirmed for the motel as approved in the February, 1982 Council meeting. 5. A three-story motel shall also be allowed as part of the planned develop.ent and therefore no variance is requested. 6. The parking area shall contain an asphalt surface and concrete curbing around the perimeter of the parking area. 7. A detailed landscaping plan shall be approved for the motel facility and an adequate landscape bond shall be submitted and not released until one year after the landscaping has been completed. 8. Only the motel shall be allowed on Lots 1 and 2, Block 1, Bicentennial 8th Addition. 9. All other applicable ordinances shall be met. DCR/jach tQC�� 1h a NO 1 f_T_EPLAN M ' OLD SITE RBOPOSE '. I A. 2 g'LOT 2 n vol. 9 � X10 SITE DATA LOT 1 ( BLDG. TYPE YO TEL 0 !TORY 63 UNITS 1SE0 SITE AREA 2.22 ACRES fERSTAT MWf. 101.000 SO PT APP ON. 3� I 61TE GREEN AREA 32% I I I BLDG. SITE COVERAGE 111 GROSS BLDO. AREA 04,000 80 F7 REO UIREO PARKING 104 SPACES I PROVIDED PLAN LOT 2 OLDO. TYPE SITE AREA SIT! ONEEN AREA SLOG . 617E COVERAGE GROSS OLDO. AREA NET MO. AREA "a""EO PARKING PR0"", OFFICE - 1 STORY JS ACRES 22.FOO SO FT APPROX. 14= 16.7 0000 EO FT 4230 SO FT 26 SPACES Fil Council Minutes February 2, 1982 COACHMAN OASS APARTMM" - AMUSE11ENT DEVICE APPLICATION The application of the owners of the Coachman Oaks Apartments for amuse- ment device license for three amusement devices had been continued from the January 19, 1982 meeting. Additional information was received by the staff and it was proposed that the recreation room in the complex be open from 7:00 a.m. to 10:00 p.m. An application has now been received by the City for a license for 10 to 12 additional amusement devices. There was no certainty as to the supervision of the recreation room by an adult under the ordinance requirement. There were also concerns whether in such a private complex the hours limitations could be complied with. Smith then moved, Wachter seconded the motion to deny the application for the reasons including those mentioned above. All voted yes. URBAN PLANNING & DESIGN - PROPOSED RATE INCREASE The proposed rate increase for Urban Planning & Design for 1982, planning consulting services, was next considered by the Council. Upon motion by Egan, seconded Wachter, it was resolved that the revised schedule, according to the letter from John Voss of January 25, 1982, be and hereby is approved for 1982. All voted yes. CEDAR mi" CaMMCIAl. ADDITION The application for preliminary plat approval of Cedar Cliff Commercial Addition was then brought before the Council. A letter had been sent to the Dakota County Plat Commission for its position on access locations to Cliff Road and to Nicols Road. It was noted that the Commission had met on February 2, 1982 without a formal reply. Upon recommendation by the staff, and upon motion by Egan, seconded Smith, it was resolved that the consideration of the application be continued until the February 16, 1982 meeting. All voted yea. -BICENTENNIAL STN ADDITION - PRELIMINARY PLAT The application of Federal Land Company for preliminary plat approval of Bicentennial 8th Addition was then considered by the Council. The Advisory Planning Commission first held its hearing on December 22, 1981 and recom- mended approval at its January 26, 1982 regular meeting. The two lots on 3.0 acres are proposed to. include an office building on Lot 2, and a hotel on Lot 1. A 92 unit, 3 -story motel and 5,000 square foot office building would be Included. There was discussion concerning the 3 -story motel building and the City Planner, Dale Runkle, who was present recommended reconfirming the 3 - story use in the planned development district. A detailed site plan was submitted with a stove pipe lot for Lot 2, including a 60 foot right of way to Washington Drive. There would be a shortage of approximately 11 parking spaces but Lot 2 would provide the additional parking spaces. In addition a 20 foot variance from 50 foot set back along the east lineof the motel building would also be required. Charles Bartholde appeared for the appli- cant. The Council reviewed the Planning Commission minutes and after discus- sion, Wachter moved, Egan seconded the motion to approve the application for preliminary plat approval in addition to the 20 foot set back variance for the motel from the east property line, subject to the following: 8 Council Minutes February 2, 1982 1. A sidewalk shall be constructed along the east side of Washington Drive in Lots 1 and 2, Block 1, Bicentennial 8th Addition. 2. Access to curb cuts shall be coordinated wherever possible with curb cuts which already exist on the west side of Washington Drive. 3. The plat shall be reviewed by the Minnesota Department of Transpor- tation because the plat abuts State right-of-way. Peet. 4. All driveway accesses to Lot 1, Block 2, shall have a minimum of 24 5. A 20 foot set back variance shall be required for the motel from the east property line. However, berming or landscaping must be done in this area to offset this setback requirement. 6. A three-story motel shall be allowed as a part of the planned development and therefore no variance is required. 7. A cross easement shall be required in order to provide parking spaces for the motel on Lot 2 of the office building lot. The cross easement should be on the westerly 180 feet and northerly 60 feet of Lot 2. 8. The parking areas shall contain an asphalt surface and concrete curbing around the perimeter of the parking areas. 9. A detailed landscaping plan shall be approved for each lot and an adequate landscape bond shall be submitted and not released until one year after the landscaping has been completed with the understanding that land- scaping shall be provided on the west side of the motel. 10. All other applicable ordinance requirements shall be met. All voted yea. JOHN HENRY FOSTER VARIANCE - EAGANDALE CENTER PARK #3 The application of John Henry Foster Company to allow 8 foot variance from the 40 foot setback requirement from public street in light industrial district, located on Lot 3, Block 4, Eagandale Center Industrial Park #3 was then presented to the Council. A representative from Balco Construction Co. was present and there were no objections. Noting the hardship and the fact that the building had inadvertently already been constructed in this location, Smith moved, Wachter seconded the motion to approve the application, noting the reasons given by the Planning Commission. All voted in favor. JOINT CABLE COMMITTEE MEETING - BURNSVILLE City Administrator Tom Hedges stated that on February 11, 1982 at 7:30 p.m. at the Eagan City Hall, the Joint Cable Meeting with Burnsville Cable T.V. Advisory Committee will be held. 9 1i NO L_ I ill 1� 1, ff EXISTING V. / iI11� 1 F, 1 �• //' \ �-Illi r•\r../ s \\ NOF � SCALE 1' �AONsuNSKr AAPNI( ENlcnsoN -. P.P„C,.N•I.T.E�C..T,.S.. INC. ._........ ........ YANKEE SQUARE INN fada:rLmdCumPanY �II LpIoii:V+:a:. .. \ _ +••.•. r.n• n.o.n .0 .,m ,,, ,, EAOAN, MINNESOTA m • NORTHWEST ELEVATION DUUMIMA01 CLC VAIIUPA SOUTHWEST ELEVATION RN EAIU50N •.CK HI ECTS, INC. ELEVATION YANKEE SQUARE INN Fcdoi;�F'Alpttd Company IIAGAN. �NIIGOTA .. 1. -; c". 0 5 10 25 3 32* -i* -G' ... ... . ....... 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CdNT M n NORTHWEST ELEVATION El El ❑ ❑ it SOUTHWEST ELEVATION EAST ELEVATION � 1 I &F—KORS�IKY KRANNERK:K IN ARCHITECTS, INQ _ _ _ YANKEE SQUARE INN EAOAN, NMNESOTA Feder li e R e 1e v c �o.V e.ev SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA OCTOBER 26, 1982 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, October 2.6, 1982 at the Eagan City Hall commencing at 7:00 p.m. Those present were Members Wold, Turnham, Wilkins, Krob, Bohne, McCrea and Mulrooney. Absent was Chairman Hall. Vice -Chairman Lloyd Krob chaired the meeting. Also present were City Administrator Hedges, Assistant City Engineer Hefti, City Planner Runkle, Intern Mike Johnson, and City Attorney Hauge. AGENDA Bohne moved, Wilkins seconded the motion to approve the Agenda as pre- sented. All voted in favor. McCrea moved, Mulrooney seconded the motion to approve the Minutes of the regular meeting of September 28, 1982. All voted in favor. POD REVIEW - NOVEMBER 30, 1982 SPECIAL MEETING A special meeting of the Advisory Planning Commission has been scheduled at the City Hall for 7:00 p.m. on November 30, 1982 to review Planned Unit Developments in the City. Packets will be distributed to all Planning Commis- sion members prior to that meeting. FEDERAL LAND COMPANY The public hearing regarding the application of Federal Land Company to amend the Bicentennial Planned Development to allow an expanded hotel/motel on Lots 1 and 2, Bicentennial 8th Addition was convened by Chairman Krob. Charles Bartholdi and Martin Colon appeared for the applicant. Earlier in 1982 the Commission and City Council approved a site plan for Bicentennial 8th Addition. It included a 92 unit motel on Lot 1 and a 5,000 square foot office building on Lot 2. The Council also granted a 20 foot setback on the south- westerly lot line adjacent to the area purchased for the ramp for Interstate 35E. The new site plan eliminates the 5,000 square foot office building and expands the motel by 17 rooms to 109 rooms containing 19,000 square feet of floor area, with the original plan containing 11,300 square feet, with a net increase of 6,700 square feet. The total site contains 3.1 acres and lot coverage of the proposed motel would be 13%. as APC Minutes October 26, 1982 There would be 122 parking spaces in the complex as required by ordi- nance. Meeting rooms would be located in the basement but no dining facility with the exception of a small coffee room. There was no objections to the application. Mr. Colon indicated that there would be no platting in order to save additional costs and therefore the request is a single building on two lots. There was discussion concerning a need to amend the PUD Agreement and it will be reviewed during the PUD process. It was noted that the Minnesota Department of Transportation had changed its plan for the ramp on I -35E with less room for a motel and later had revised the plan to allow for a smaller than originally planned -for motel. Wilkins moved, Bohne seconded the motion to recommend approval, subject to the following conditions: 1. The sidewalk shall be constructed along the east side of Washington Drive on Lots 1 and Lots 2, Block 1, Bicentennial 8th Addition. 2. Curb cuts shall be coordinated wherever possible with curb cuts which already exist on the west side of Washington Drive. 3. All driveway accesses to the motel facility shall be a minimum of 24 feet wide. 4. The 20 foot setback variance should be reconfirmed for the motel as approved at the February, 1982 Council meeting. 5. A three-story motel shall also be allowed as part of the planned development and therefore no variance is requested. 6. The parking area shall contain an asphalt surface and concrete curbing around the perimeter of the parking area. 7. A detailed landscaping plan shall be approved for the motel facility and an adequate landscape bond shall be submitted and not released until one year after the landscaping has been completed. Landscaping and berming shall be provided along the east side of the project. 8. Only the motel shall be allowed on Lots 1 and 2, Block 1, Bicen- tennial 8th Addition. 9• All other applicable ordinances shall be met. HE is Agenda Information Memo November 16, 1982 City Council Meeting Page Eight TEMPORARY ADVERTISING SIGN/GABBERT DEVELOPMENT CO. B. Temporary Advertising Sign Permit/Gabbert Development Company for Pilot Knob Road and Wilderness Run Road Intersection -- The City has received an application from the Gabbert Development Company requesting permission to locate a temporary advertising sign for various developments on Wilderness Run Road at the north- east corner of Wilderness Run Road and Pilot Knob Road. Enclosed on pages dj-a.cj is a copy of the sign which they are proposing to place at t at ocation. The size of the sign is 4' x 8', totalling a square footage area of 32 sq. ft. The height of the sign is no greater than 7' above grade. ACTION TO BE CONSIDERED ON THIS ITEM: porary advertising sign to be located Wilderness Run Road and Pilot Knob Road. a-1 To approve or deny the tem - at the northeast corner of Nj Nj Szz FIll.; 1, ,.: f. i A j t f; � � r �O -7� ao � �. Gt/i��rvyrrs `�un �� ��� �� wa��~ Agenda Information Memo November 16, 1982 City Council Meeting Page Nine 3.2 ON -SALE LICENSE/OLD CEDAR INN C. Thomas E. Truax for Non -Intoxicating Liquor License for the "Olde Cedar Inn" (formerly A & W Restaurant) -- Thomas Truax who resides at 3835 Ballantrae Road in Eagan is proposing to open and operate the Olde Cedar Inn, a restaurant establishment at the busi- ness location that was formerly A & W Restaurant and Nicols Landing. The application is in order for consideration. Copies of personal information as required by provisions within the liquor ordinance are enclosed without page number for each City Council member. Enclosed on page 3l is a copy of the application. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a non - intoxicating liquor license to Thomas E. Truax for the 'Olde Cedar Inn". Note: Enclosed on page a is a copy of a letter explaining the application. 30 TOTAL FEE �y °=� CITY OF EAGAN NEW XX RECEIPT NOJ/-�_�� 3795 Pilot Knob Road RENEWAL EAGAN, MINNESOTA 55122 _ PREPARE IN DUPLICATE LICENSE NO. APPLICATION FOR NON-IN1t3XICATING MALT LIQUOR LICENSE,, PLEASE PRINT DATE November 2. 1983 APPLICANT Truax Thomas Eugene OWNERS NAME LAST FIRST MIDDLE LAST FIRST MIDDLE ADDRESS 3835 Ballant#ae Road STREET Eagan MN 55122 CITY STATE ZIP ADDRESS STREET CITY STATE ZIP PHS 454-5495 BIRTHDATE 3-19-_46 PHONE BIRTHDATE FIRM NAME Mana¢ement Applications 6 Innova- -44=='S NAME Truax Thomas Eugene tions LAST FIRST MIDDLE ADDRESS 3835 Ballanttae Road STREET Eagan MN 55122 QTY STATE ZIP ADDRESS 3835 Ballantrae Road STREET Eagan MN 55122 CITU STATE ZIP PHONE 454-5495 PHONE 454-5495 BIRTHDATE 3-19-46 PLEASE CHECK ---ON SAID XX OFF SALE RX HEREBY APPLIES FOR NON-INPDXICATING LIQUOR, LICENSE FOR THE 1983 YEAR FROM January 1, 1983 TO December 31, 1983 Month Date Month Date ARE YOU THE ACTUAL PROPRIETOR? YES (X) NO ( ) LOCATION: 3998 Sibley Memorial Hwy ARE YOU THE (XvNER OF THE PROPERTY OF THE BUSINESS LOCATION?EDYESS () NO (X) HAS ANY OTHER LICENSE OF THIS KIND BEEN GRANTED TO YOU? YES ( ) NO (X) WHERE ARE YOU A CITIZEN OF THE UNITED STATES? YES (X) No ( ) City,Year ARE YOU A REGISTERED VCJTER? YES (X) NO ( ) CITY Eagan HAVE YOU EVER BEEN CONVICTED? YES ( ) NO (X) CITY (Other than a traffic.offense) If joint aanership or if a silent partnership is involved, specify complete names, dates of birth, addresses and telephone nuTber for everyone concerned. YES (K) NO ( ) SEE BACK If YES, please list on the back or on separate sheet, all the information reauired. I HEREBY VERIFY THAT THERE HAS BEEN NO CHANGE IN OyNERSHIP OR MANAGERS IN THE PAST YEAR. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS FROM ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS, WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES ARISING -rMm THE GRANT OF THIS 3.2 BEER LICENSE. I (we) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAI -IS OF N!IN ESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATE,1ENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. AUTHORIZED SICNATURE FIRST FULL MIDDLE LAST FOR CITY USE ONLY POLICE APPROVAL: YES () NO ( ) SIG'm DATA CITY COUNVIL APPROVAL: YES ( ) NO ( ) SIaID 21 November 5, 1982 Mayor and City Council City of Eagan 3795 Pilot Knob Road Eagan, MN 55122 Dear Mayor and City Council: This letter supports the application for licenses for the Olde Cedar Inn and provides us with an opportunity to explain our establishment's con- cept to you and the council. The Olde Cedar Inn was conceived of and is being developed with the purpose of reinstituting the concept and friendliness of a neighborhood establish- ment. We believe that the people in this area, our neighbors, would like, as well as need, a place that they can go to and meet friends and neighbors to have a good. relaxed time. To accomplish our objective and to develop the proper environment we need to provide certain things. First, we need to serve pop, coffee, and beer so people can stop by to relax and visit. Second, we need to provide soup and sandwiches so we can meet luncheon and snack needs, whether it be take-out or dining. Third, we need to provide as an accessory, relaxing entertainment that they can enjoy. To accomplish this we need to have TV, music, pool tables and some video games. This allows another form of entertainment in a controlled environment. Our purpose is to provide a friendly establishment that meets and satisfies our neighbors' needs. Therefore, we request that you approve the licenses for the Olde Cedar Inn. Sincerely, David W. Mattes Thomas E. Truax DWM/cs O Agenda Information Memo November lo, 1982 City Council Meeting Page Ten AMUSEMENT DEVICE LICENSE/OLDE CEDAR INN D. Thomas E. Truax for a Three (3) Amusement Device License for the "Olde Cedar Inn" -- An application was also submitted for three (3) amusement devices for the Olde Cedar Inn which include juke box, pool table and video game to be located in the Olde Cedar Inn. The application is in order for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the amuse- ment device license for the Olde Cedar Inn. ADVERTISING SIGN/SHEFFIELD ADDITION E. Temporary Advertising Permit/Sheffield Addition for Southwest Corner of Dodd Road and Wilderness Run Road -- An application for a temporary advertising sign was presented by Lowell Berg and Mary Lou Herrmann to locate such a sign at the southwest corner of Dodd Road and Wilderness Run Road for the purpose of advertising the Sheffield Addition. Enclosed on pages 34 through 35- are copies of the sign and location of the sign as presente3—for con- sideration. The size of the sign is 4' x 8' for a total of 32 sq. ft. and the height will not exceed 7'. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the tem- porary advertising sign for Mr. Berg and Ms. Herrmann as requested. 33 414:- JJD� 8p y to /'1,9RRY ��`lelRM1-, gqa-609 ys� —/ray T 3� T y' w of pjc4( o ter/ Agenda Information Memo November 16, 1982 City Council Meeting Page Eleven ADDITIONAL.ITEMS LEGISLATIVE POLICIES A. Review AMM Legislative Policies -- Mayor Blomquist has asked that the proposed legislative policies as drafted by the Association of Metropolitan Municipalities be reviewed by City Councilmembers and discussed at the upcoming City Council meeting on November 16. Mayor Blomquist is planning to attend the AMM legislative policies meeting on November 18 and will take any comments the City Council might have about the proposed policies to that meeting. City Administrator Hedges will attempt to provide a brief review of those policies that impact the City of Eagan. ACTION TO BE CONSIDERED ON THIS ITEM: To provide direction to Mayor Blomquist regarding the City's position on the proposed AMM legislative policies. HISTORY MANUSCRIPT B. History Manuscript -- The City Council met jointly with the History Committee in a special City Council meeting that was held on October 27, 1982. At that meeting, action was taken by the City Council to approve and adopt the "red book" manuscript as a revised copy of the history document subject to including any additional information which is recommended by the History Committee. City Councilmembers agreed that certain information that was ex- panded upon in the blue book should be included and contained in the red book before the final manuscript is accepted. The City Council has asked that this item be placed on the November 16 agenda so that the final manuscript can be approved and authorization to proceed with the development of specifications and an authori- zation for bids can proceed on the history manuscript. ACTION TO BE CONSIDERED ON THIS ITEM: To accept any of the addi- tional information that has been recommended by the History Commit- tee and proceed with the development of specifications for the publication of the manuscript and continue with advertisement for bids for the publication. 3(� Agenda Information Memo November 16, 1982 City Council Meeting Page Twelve JOB. TRAINING PARTNERSHIP ACT OF 1982 C. Job Training Partnership Act of 1982 -- Mayor Blomquist has received and reviewed the Job Training Partnership Act of 1982 which continues a long standing federal commitment to help prepare people with serious employment barriers to be productive members of the labor force. Mayor Blomquist discussed with the City Council at the last regular meeting the intent and objective for the City of Eagan to consider taking the leadership to become the responsible local government entity for implementation of the job training partnership act. The City of Eagan is the fastest growing community in Dakota County and is providing considerable employment opportuni- ties with the local industrial growth. Mayor Blomquist feels that with the amount of industrial and commercial in northern Dakota County it would be appropriate to select a more centralized location for a program that brings the private and public sector together in providing employment opportunities. It would be necessary for the City of Eagan to work with Dakota County and all other communi- ties within the county if this program is to be implemented within the City of Eagan. The City of Eagan would not be required to provide staff for the program; the program itself would have em- ployees funded through the job training partnership act and report to a private industry council (PIC) and chief local elected offi- cials. Mayor Blomquist has asked that a resolution be placed on the agenda to consider formal action by the City Council to endorse the City of Eagan as a location to implement the job training part- nership act and its program next year. Enclosed on page 3 is a copy of a draft resolution to consider local responsibility to this program as initiated by the City of Eagan and on pages 39 through L}.O a copy of the Mayor's memo of November 9, 1982. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the reso- lution and request support and endorsement of Dakota County and all other municipalities and townships within Dakota County for the implementation of this program. s/Thomas L. Hedges ity Administrator 37 D1tAFT' RESOLUTION CITY OF EAGAN CONSIDERATION AND IMPLEMENTATION OF THE JOB TRAINING PARTNERSHIP ACT OF 1982 WHEREAS, the City of Eagan is aware of the Job Training Partnership Act of 1982 that prepares people with serious employment barriers to be productive members of the labor force; and, WHEREAS, the City of Eagan supports the Job Training Partnership Act of 1982, especially with its specific impact to provide remedial education, training and employment assistance to Low income and unemployed youth and adults; and, WHEREAS, a strong employment base is located in northern Dakota County and more specifically in the City of Eagan through present and future industrial expansion; and, WHEREAS, the City of Eagan is located centrally for em- ployment in northern Dakota County where manyjobs are located and specifically employment for the Twin Cities; and, WHEREAS, the City of Eagan is supporting jobs through industrial expansion and is presently a self-sustaining community; and, WHEREAS, the City of Eagan is aware that the intent of the new legislation is to allow a municipality to administer the law and coordinate all programs for a larger population center; NOW, THEREFORE,. BE IT RESOLVED that the City of Eagan will support the Dakota County Commissioners to provide assistance in the implementation of the Job Training Partnership Act of 1982 and will work together with Dakota County in all of its entities of government to implement this new legislation. Motion By: Seconded By: Those in Favor: Those Opposed: Date: November 16, 1982 Attest: City -Clerk 3 c CITY COUNCIL CITY OF EAGAN By: Mayor cotV OF czag 7n be viewed as a landmark piece of federal aid legislation. For one, the Act goes 3795 PILOT KNOB ROAD, P.O. BOX 21199 BEA BLOMMIST EAGAN, MINNESOTA 55121 Ma PHONE (612) 4548100 THOMAS EGAN the need JAMES A. SMITH to tailor JERRY THOMAS applying THEODORE WACHTER Caurc+ Ma domestic THOMAS HEDGES MEMO TO: FELLOW CITY COUNCIL MEMBERS GNA an important precedent which may affect other areas of public EUGENE VANANnOVERVERBEKE the future. ON Owk FROM: MAYOR BLOMQUIST DATE: NOVEMBER 9, 1982 SUBJECT: JOINT TRAINING PARTNERSHIP ACT OF 1982 (P.L. 97 -300) OVERVIEW The Job Training Partnership Act of 1982 continues a long standing federal commitment to help prepare people with serious employment barriers to be productive members of the labor force. Like the 1973 Comprehensive Employ- ment and Training Act - which it replaces - the new legislation works pri- marily through a locally -based program delivery system to provide remedial education, training and employment assistance to low income and unemployed youth and adults. But the Job Training Partnership Act is very different from CETA in how it proposes to go about this task and, in some key respects, can be viewed as a landmark piece of federal aid legislation. For one, the Act goes further than any other similar type of -federal legislation - past or current - in equalizing authority between the private and public sectors over all aspects of local policy making, planning, administration, and program operations. This was a deliberate and concrete recognition of the need to harness private sector expertise, resources and support in order to tailor publicly -financed training programs to the local economy. In applying the concept of public/private partnership to an entire area of domestic policy, national policy makers have taken this concept a large leap beyond the experimental (and often rhetorical) phase. The result is to create an important precedent which may affect other areas of public policy in the future. Another landmark element of the new training legislation is the degree to which it lets the local public and private partners make fundamental deci- sions on how federal funds will be administered and pro, rams Tana ed at the lora eve i e of er a era aws incorporating a oc grant element (but very much unlike CETA), the Act gives localities maximum flexibility to decide the types and mix of program assistance to be provided with federal funds. But it also leaves totally open the questions of what agency or entity will be the local grant recipient and what entity will 311 THE LONE OAK TREE... THE SYMBOL AND GROWTH IN OUR COMMUNITY .q Joint Training Partnership Act Memo November 9, 1982 Page Two administer or manage the local program - questions to be decided jointly by the Private Industry Council (PIC) and chief local elected officials. Since the grant recipient and administrator also can be separate agencies, the legislation provides an unprecedented number of local options on issues that are almost always highly specified in federal aid legislation. Over time, the result is likely to be the development of new and innovative tech- niques for managing and operating employment and training programs. LOCAL IMPACT Local responsibilities are shared by chief elected officials and PICS. From nominations made by appropriate organizations, elected officials appoint PIC members for a fixed term. The PIC then becomes an independent entity, certified by the Governor, with members who can be removed only for cause. The PIC is to provide policy guidance and exercise oversight over the plan and local -with program operations. Any other functions of the PIC must be negotiated elected officials and spelled out in the plan. The PIC and elected offical(s) must mutually agree on the plan; if they cannot, another service delivery area is to be designated by the Governor. The service delivery area has considerably broader authority than at present in constructing the plan. The Governor can disapprove the plan only if 5 basic criteria are not met. Interested parties may petition the Governor to disapprove the plan on programmatic grounds; if they do not within 15 days of plan submission, the programmatic decisions incorporated into the plan -must be approved. Performance standards will be the mechanism for improving program performance, and not the plan approval/disapproval process. Similarly, selection of service deliverers becomes a matter almost exclusively within the discretion of the local area. 40 AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL NOVEMBER 16, 1982 6:30 P.H. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS 1?.\ A. Fire Department e,� B. Police Department Q' C. Park Department Q,\ D. Public Works Department IV. 6:55 - CONSENT ITEMS (One motion approves all items) 1?1 A. Project 342, Present Feasibility Report/Order Public Hearing (Cedar Grove 1st & 2nd Addition - Street Reconstruction) B. Project 306, Present Feasibility Report/Order Public Hearing Q (County Road 30 - Street Improvements) 'V. 7:00 - PUBLIC HEARINGS A A. Industrial Revenue Financing in the Amount of $3,325,000 for RYankee Square Inn Partnership to Construct a Hotel VI. OLD BUSINESS 1D A. Swimming Pool Ordinance Q \\B. Excavation Permit for Johnson Brothers to Perform Grading & Fill Q on the McLean -Hudak Properties VII. NEW BUSINESS \% A. Federal Land Company, Martin Colon, to Amend the Bicentennial Q Planned Development to Allow an Expanded Hotel/Motel on Lots 1 and 2, Bicentennial 8th Addition in Section 16. P 11 B. Temporary Advertising Sign Permit/Gabbert Development Company for Pilot Knob Road & Wilderness Run Road Intersection 30 C. Thomas E. Truax for Non -Intoxicating Liquor License for the "Olde e Cedar Inn" (formerly A & W Restaurant) at 3998 Sibley Memorial Highway 33 D. Thomas E. Truax for Three (3) Amusement Device License for the "Olde Cedar. Inn" Located at 3998 Sibley Memorial Highway P,33 E. Temporary Advertising Sign Permit/SheffieLd Addition for S.W. Corner of Dodd Road and Wilderness Run Road 4 Eagan City Council Agenda November 16, 1982 Page Two VIII. ADDITIONAL ITEMS e.3,0 A. Review AMM Legislative Policies Flo B. History Manuscript 01 C. Job Training Partnership Act of 1982 Q� IX. VISITORS TO BE HEARD (For those persons not on the Agenda) X. ADJOURNMENT MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBEKS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 12, 1982 SUBJECT: AGENDA INFORMATION After approval of the November 9, 1982 regular City Council minutes and the November 16, 1982 City Council agenda, the following items are in order for consideration: DEPARTMENT, HEAD, BU'S'INESS FIRE DEPARTMENT A. Fire Department -- There are no items to be considered for the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered for the Police Department at this time. PARK DEPARTMENT C. Park Department -- There are no items to be considered for the Park Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department -- There are no items to be considered for the Public Works Department at this time. Agenda Information Memo November 16, 1982 City Council Meeting Page Two There are two (2) items to be considered under the agenda referred to as Consent Items which requires one motion for approval of all items. If there are any items which the City Council wishes to discuss in detail, those items should be placed under Additional Items unless the discussion required is brief. PROJECT 342 A. Project 342, Present Feasibility Report/Order Public Hearing (Cedar Grove 1st & 2nd Addition - Street Reconstruction) -- After extensive research, experimentation and analysis, the Public Works Department, through coordination of Midwest Pavement Management, Inc., and Bonestroo, Rosene, Anderlik & Associates, has completed the analysis of necessary repairs/reconstruction required for the deteriorating streets in the Cedar Grove 1st and 2nd Additions. After several informal discussions with the City Council pertaining the method of financing, scheduling and assessment policies, a final draft of the feasibility report has been completed and will be forwarded to the City Council as a part of the administrative p3'cket prior to the November 16 Council meeting. The Public Works Director would like to have the City Council review this final draft and relay any specific concerns they may have pertaining to the information contained in that report. The staff will then incorporate any concerns into the final copies which will be dis- tributed to the City Council prior to the public hearing which is tentatively scheduled for 7:00 p.m., Thursday, December 16, 1982, at Rahn Elementary School. With the tentative public hearing being scheduled for December 16, it is necessary for the City Coun- cil to receive the feasibility report and formally schedule the public hearing for December 16. If there is some concern pertaining to this proposed schedule, this item can be pulled from the Consent Agenda for further discussion. However, if the Council would like to discuss any information containing in that report, it could be done at the end of the regular meeting on November 16 or on any other date which the Council may desire without impacting the action under this Consent Agenda. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 342 and order the public hearing to be held on December 16, 1982 at Rahn Elementary School. Agenda Information Memo November 16, 1982 City Council Meeting Page Three PROJECT 306 B. Project 306, Present Feasibility Report/Order Public Hearing (County Road 30 - Street Improvements) -- Dakota County has scheduled the upgrading of County Road 30 from Nicols Road to Black- -hawk Road as a part of their 1983 budget. This is subject to formal approval of the project and consent for participatory funding by the City of Eagan prior to January 1, 1983. As the Council may recall, a public hearing was held at Cedar Elementary School during the fall of 1980 to discuss the proposed improvement of this County road. The major concern expressed at that meeting was the impact this improvement would have on the existing frontage road between Nicols and Rahn Road. These concerns were delayed until the issue pertaining to the street reconstruction of the Cedar Grove 1st and 2nd Additions could be adequately addressed and resolved. With Project 342, pertaining to the reconstruction of the streets in the Cedar Grove 1st and 2nd Additions being culminated in a public hearing being scheduled for December 16, it is now appro- priate to simultaneously discuss the proposed upgrading of County Road 30. Based on comments the staff received at the previous public hearing pertaining to County Road 30, the City has worked with Dakota County to insure that the frontage roads would remain. With MnDOT proposing to let the bids for the construction of the interchange of I -35E with County Road 30 during 1983, the timing for the upgrading of this section of County Road 30 would be most appropriate during 1983. Because of the proposed improvements to Cedar Grove 1st and 2nd Additions, it was felt that this project would also significantly impact those subdivisions. Therefore, it is felt that it would be beneficial to have both public hearings held on the same night to familiarize all affected residents of the proposed improvements during 1983 in that vicinity. A final draft of the feasibility report will be forwarded to the City Council as a part of the administrative packet prior to the November 16 meeting. This will allow the City Council to relay any specific concerns that they may have pertaining to this feasi- bility report before it goes to final printing for discussion at the public hearing on December 16. However, it is necessary for the Council to formally receive the feasibility report and schedule the public hearing for December 16 to initiate the public hearing notification process. Again, this was placed under the Consent Agenda for procedural purposes. If any of the Councilmembers would like to discuss the report in further detail at a later date, it should not have an adverse impact on the proposed action of the Consent Agenda unless the Council does not concur with the public hearing date. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 306 and schedule the public hearing to be held at 7:00 p.m. on December 16 at Rahn Elementary School. 3 Agenda Information Memo November 16, 1982 City Council Meeting Page Four PUBLICHEAHIINGS' IR FINANCING - YANKEE SQUARE. HOTEL PROJECT A. Industrial Revenue Financing in the Amount of $3,325,000 for Yankee Square Inn Partnership to Construct a Hotel -- An application was received from Federal Land Company to consider industrial revenue financing (a tax exempt mortgage for assistance in providing funds to construct a new hotel to be known as Yankee Square Inn). This hotel project has been planned for several years as a part of the Bicentennial Planned Development which has provided the planning objectives for all of the Yankee Square Shopping Center and office building construction. The hotel will finalize the planned unit development objectives as they have appeared for years as a contractual agreement between the developer, Federal Land Company, and the City of Eagan. There was an amendment requested to the Bicentennial Planned Development which appears as item A of New Business and has been recommended for approval by the Ad- visory Planning Commission. Because the industrial revenue fi- nancing requires a public hearing, it was necessary to place this item on the agenda before the amendment to the Bicentennial Planned Development item which is item A of New Business. However, upon completing the public hearing deliberation, final action on the industrial revenue financing should be delayed on the agenda until item A of New Business is acted upon to remain consistent with the industrial revenue financing guidelines which state that all land use and zoning matters must be in conformance and approved by the City Council before industrial revenue financing is authori- zed. All documents that are required for consideration of indus- trial revenue financing (tax exempt mortgages) have been supplied to the City by Briggs and Morgan and are found to be in order for consideration. Enclosed on page S is a copy of a letter from Mr. Martin Colon representing t e an ee Square Inn partnership that provides a letter of intent required by the industrial revenue financing guidelines. Also enclosed on pages 6 through 7 is a copy of the application for industrial revenue inancing anU on page $ is a copy of a letter from Miller & Schroeder Municipals,nI c.; responding to the financial statements that were reviewed by that firm as a part of the guideline requirements. Enclosed on page 9. is a letter from Northland Mortgage Company stating that they propose to assist in the placement of the tax exempt bonds if approved. Enclosed without page numbers in each City Council packet is a copy of the financial statements for those persons who represent the Yankee Inn partnership. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny industrial revenue financing in the amount of $3,325,000 for the Yankee Square Inn partnership for the purpose of constructing a hotel as a part of the Bicentennial Planned Unit development. 0 Q CompanyFederal Land Yankee Square Office III • 3460 Washington Drive • Suite 202 • Eagan, Minnesota 55122 • Tel. 612-452-3303 October 14, 1982 City Council of Eagan City Hall 3795 Pilot Knob Road - Eagan, Minnesota 55122 Al �:` ;.;' .RE: 1"F.City of Eagan -- $3,325,000 Commercial ! Development Revenue Bonds (Yankee Square Inn Partnership Project) Gentlemen1114IL As you know, we are involved in the development of a three story, 109 unit hotel to be located on property in the City of Eagan. The purpose of this letter is to request that the City of Eagan undertake to authorize municipal revenue bond financing of all or a portion of the project in accordance with the Municipal Industrial Development Act of the State of Minnesota. We hereby confirm our representation that we have no present binding financing commitment, no general contract, nor any legal obligation -'�.. 'to undertake the proposed project, and it is not certain the project would be undertaken without the assistance requested herein. We have heretofore agreed and do hereby reaffirm that we will pay any and all costs mutually agreed upon in advance that are incurred by the City in connection with the project whether or not the project is completed and whether or not the project is ultimately financed by the City under the -• Municipal Industrial Development Act. In this regard we understand that though we are liable for the fees of the City's attorney and its bond counsel, they will continue to owe a fiduciary obligation solely to the City with respect to all services rendered in connection with this proposal. Very truly yours, Flartin F. Co on, partner and on if of Yankee Square Inn Partnership MFC/ap CITY OF EAGAN, MINNESOTA 3795 Pilot Knob Road Eagan, MN 55122 APPLICATION FOR INDUSTRIAL REVENUE FINANCING REVIEW BUSINESS NAME: Yankee Square Inn Partnership MINIMUM SIZE $500,000 LOCATION: 3460 Washington Drive, Eagan LAND: $ -0- BUSINESS FORM: Partnership BUILDING: $ 2,521,750 REPRESENTATIVE: Martin F. Colon EQUIPMENT: $ 350,000 PHONE: 452-3303 OTHER: $ 453,250 NATURE OF BUSINESS: Hotel Ownership and ..TOTAL: $ 3,325,000 Management Date: October 12, 1982 DETAILED COST BREAKDOWN: Land Acquisition & Site Development $ 402,000 Construction Contracts $ 2,521,750 Equipment Acquisition & Installation$ 350,000 Architectural & Engineering Fees $ 95,000 Legal Fees $ 35,000 Interest During Construction $ ,200 000 Initial Bond Reserve _O- $ _O_ Contingencies Contingencies $ 50,000 Bond Discount $ 66,250 Other $ 255,000 Total Project less land costs - $3.573.000 HISTORY OF APPLICANT 1. Have you ever been in bankruptcy? No 2. Have you ever defaulted on any bond or mortgage commitment? No 3. Have you applied for conventional financing? Yes - Not Available 4. What are your future plans? To construct a hotel completing the P.D. Agreement with the City of Eagan 5. List financial references: a• Northwestern National Bank - Minneapolis, Mn. (Wallace Butler, V.P.) b. American National Bank - St. Paul, Mn. (Raymond DeGeorgeo, V.P.) 6. When will the construction period begin? Start: Nov. 20, 1982 Finish: April 1, 1984 7. Other comments: The land will be treated as an equity contribution to the Project and no funding will be sought for the acquisition of the land. INFORMATION CONCERNING APPLICANT'S PROPOSED PROJECT 1. PROPOSED LOCATION (ADDRESS AND LEGAL DESCRIPTION) Lots 1 and 2, Block 1, Bicentennial Eighth Addition (Washington Drive, Eagan, Minnesota) 2. NEW FACILITY OR EXPANSION? New Facili 3. INDUSTRIAL/COMMERCIAL/RETAIL? Commercial - hotel 4. ESTIMATE NUMBER OF NEW JOBS 8 full) STII1ATErPAOLL $85,000 full time/ $25;0017 -part time 5. IS THIS SITE PROPERTY ZONED & ARE UTILITIES AVAILABLE? Yes 6. ESTIMATE OF ANNUAL SALES Hotel Use 7. POTENTIAL OTHER USES OF FACILITY Meeting rooms for area businesses. —and clubs 8. WILL THERE BE MORE THAN ONE PHASE IN THE CONSTRUCTION OF THIS PROJECT? No 9. EXPLAIN HOW THIS FACILITY WILL NOT COMPETE WITH OTHER LOCAL COMPANIES Will provide overnight accomodations and meeting facilities which have been requested by local businesses and are needed in the community u are unavai a 10. WHAT WILL FINANCING ARRANGEMENTS BE; WILL THE FACILITY Bl: A LIMITED PARTNERSHIP? Bonds will be sold to general public. Payment of Bond Principal and interest will be guaranteed by a letter of credit issued by a major bank. The facility will not be a limited partnership. YANKE QUARE INN PART RS Date: October 12, 1982 SLgned:BY�� (/G (Title): partner IN Toll Free Minnesota (800) 8626002 Toll Free Other States (800) 328-6122 Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 • (612) 831-1500 November 9, 1982 Mr. Thomas L. Hedges, City Administrator City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 RE: $3,325,000 Commercial Development Revenue Bonds (Yankee Square Inn Parnership Project) Dear Mr. Hedges: We have reviewed the financial statements for LeRoy H. Utne, John E. Boss, and Federal Land Company, the partners of Yankee Square Inn Partnership. The statements indicate substantial net worth in each case. Therefore, it appears there should be no concern regarding meeting debt service on this financing. Sincerly yours, MILLER & SCHROEDER MUNICIPALS, INC. 9�4A z --c6"4 Ernest L. Clark Vice President ELC:gb cc. Charles R. Bartholdi, Attorney Enclosures - (Financial Statements) to.the above Charles Bartholdi V Headquarters Minneapolis. Minnesota Branch Offices. Downtown Minneapolis • Solana Beach, California • Northbrook, Illinois • St. Paul. Minnesota • Naples, Florida • Carson City. Nevada Memti-r of the Securities Investor Protection Corporation NORTHLAND MORTGAGE COMPANY October 13, 1982 The Honorable Mayor and Members of the City Council City of Eagan 3795 Pilot Knob Road Eagan, Minnesota Re: Federal Land Company $3,325,000 Tax-exempt Bonds Yankee Square Inn Eagan, Minnesota Dear Mayor and Council Members: At the request of Mr. Colon, we have conducted an informal study as to the economic feasibility of the proposal that the City of Eagan issue a tax-exempt mortgage under provisions of the Minnesota Municipal Industrial Development Act to provide funds to construct a new hotel to be known as Yankee Square Inn. Based on our preliminary investigation we believe the project is economically of the City can be successfully issued the placement of said tax-exempt bonds by the Minnesota Commissioner of Energ, agreement as to the terms and conditio tax-exempt bonds. of the principal's financial condition, feasible and the tax-exempt bonds and placed. We propose to assist in subject to the approval of the project Planning and Development, and s of the issuance and placement of the We understand a copy of this letter will be forwarded by the Eagan City Manager to the Commissioner of Energy, Planning and Development of the State of Minnesota to serve as the letter of intent required by the Commissioner. Sincerely, Jerry M. Knoben Vice President JMK:a �1 3500 WEST 80TH STREET ` MINNEAPOLIS, MINNESOTA 55431 N TELEPHONE 612/893-7500 Agenda Information Memo November 16, 1982 City Council Meeting Page Five SWIMMING POOL ORDINANCE A. Swimming Pool Ordinance -- At the last regular City Council meeting held on 11-9-82, a swimming pool ordinance was reviewed and the City staff was directed to amend the language as originally prepared in Section 5, 5.1e. The new language reads as follows: "To the extent feasible, backflush water or water from pool drainage shall be directed onto the owner's property or into approved public drainage ways and shall not drain onto adjacent private land. Perculation tests will be required, and if there is not a sufficient drainage area on the owner's property to receive and retain back- flush water or water from drainage, a dry well may be required to contain any drainage from the swimming pool. Drainage onto public streets or other public drainage ways shall require permis- sion of the Chief Building Inspector." ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a swimming pool ordinance with or without further amendment. Please note that a copy of the swimming pool ordinance appears in the last City Council packet on pages 64 through 69. If any City Council - member has misplaced a copy of this ordinance, please feel free to contact the Administrator's office and a copy will be provided for your review. 10 Agenda Information Memo November 16, 1982 City Council Meeting Page Six EXCAVATION PERMIT/JOHNSON BROTHERS B. Excavation Permit for Johnson Brothers to Perform Grading & Fill on the McLean -Hudak Properties - At the November 9 City Council meeting, a request for a grading permit was submitted by Johnson Brothers to place fill within the McLean/Hudak property south of Blue Gentian Road and east of T.H. 55. The City Council had con- cerns pertaining to notification of the adjacent property owners as it relates to what would appear to be an expansion of the grading operations presently occurring around O'Neill Pond adjacent to Blue Gentian Road. Therefore, the City Council continued this permit consideration until the November 16 meeting so that the affected residents could be notified pertaining to this permit application. Further discussion with the contractor (Johnson Brothers) has indicated a potential desire of modifying their sub- mitted grading plan to minimize impact to adjacent property owners and O'Neill Pond. Therefore, they have requested that this permit be continued indefinitely until those concerns can be resolved. Therefore, no formal notification was forwarded to the adjacent property owners of the November 16 Council meeting as it was not anticipated that any additional discussion would take place. The staff will be requesting the City Council to continue indefinitely this permit application until a later date with the understanding that notification of the adjacent property owners will be sent out notifying them when this item will be discussed again before the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: To continue indefinitely the grading/excavation permit application by Johnson Brothers for the McLean/Hudak property. Agenda Information Memo November 16, 1982 City Council Meeting Page Seven NEW BUSINESS FEDERAL LAND CO. - AMENDMENT TO BICENTENNIAL PD A. Federal Land Company, Martin Colon, to Amend the Bicentennial Planned Development to Allow an Expanded Hotel/Motel -- A public hearing was held before the Advisory Planning Commission at their last regular meeting held on October 26, 1982. The application was submitted requesting an amendment to the Bicentennial Planned Development. The amendment would consist of a revised site plan for lots 1 and 2 of the Bicentennial 8th Addition. The new site plan consists of one motel/hotel containing 109 rooms at that loca- tion. The Advisory Planning Commission is recommending approval of the application. For additional information on this item, refer to the City Planner's report, a copy of which is enclosed on pages 13 through 22, Also enclosed is a copy of a site plan and elevation plan t a — illustrate the location of the hotel/motel and a graphic illustration of what the facility will look like. These are enclosed on pages3t through a 4 . In addition to e the City staff report prepary e Cityawl nner and for informa- tional purposes, the base of the hotel/motel meets all setback requirements; however, it should be mentioned that each of the units facing proposed I -35E will have a projected bay window, creating approximately a two foot overhang. The reason for the overhang is to properly accommodate furniture, increasing the in- dividual room sizes. For action that was taken by the Advisory Planning Commission, refer to pages 2 S through -L(6 . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the APC to approve the amendment to the Bicentennial Planned Development. CITY OF EAGAN SUBJECT: AMEkMNENT TO THE BICENTENNIAL PLANNED DEVELOPMENT' APPLICANT: FEDERAL LAND COMPANY - MARTIN COLON LOCATION: LOTS 1 and 2, BICENTENNIAL 8TH ADDITION EXISTING ZONING: COt44ERCIAL UNDER A PD (PLANNED DEVELOPMENT DISTRICT) DATE OF PUBLIC HEARING: OCTOBER 26, 1982 DATE OF REPORT: OCIUBER 20, 1982 REPORTED BY DALE C. RUNKLE, CITY PLANNER An application has been submitted requesting an amendment to the Bicentennial Planned Development. The amendment would consist of a revised site plan for Lots 1 and 2, Bicentennial 8th Addition, The new site plan would consist of one motel containing 109 roans on Lots 1 and 2, Bicentennial 8th Addition, As you may recall, early in 1982 the Advisory Planning Camussion and City Council approved a site plan for Bicentennial 8th Addition, The site plan included a 92 - unit motel on Lot 1 and a 5,000 square foot office building on Lot 2. The City Council verified that a 3 -story motel was an allowable use in the Bicentennial Planned Development and also granted a 20' setback variance on the southeasterly lot line or the area purchased for Interstate 35E. The site plan submitted in October of 1982 eliminates the 5,000 square foot office building and expands the motel by 17 roans. Federal Land is proposing to still oon- struct a 3 -story motel and is still proposing to use the 20' setback variance grant- ed in February of 1982. The new motel complex would contain 109 roans and contain approximately 18,000 square feet of floor area in the new site plan. The original motel approved in February of 1982 consisted of approximately 11,300 souare feet per floor or there would be a net increase in building of approximnately 6,667 square feet. The total site contains approximately 3.1 acres and the lot coverage of the proposed motel would be 130. Therefore, the applicant is in conformance with lot coverage for the motel located on the two lots. Ordinance #52 requires one parking space per roan plus one parking space per every eight roams for additional parking or a total of 122 spaces. The applicant is pro- posing to provide 122 spaces for this proposed motel corplex. It is staff's understanding that the applicant, as rentioned earlier, is proposing three stories and there would be meeting roars in the basement or lowest level of the motel in order to have small conferences and meeting facilities. The appli- cant is also proposing to have a small cafeteria or dining roan facility which would serve the clients within the motel for breakfast or other reals. However, 13 CITY OF EAGAN ANUMMENT TO THE BICENTENNIAL PLANNED DEVEGOPMEDii' o=ER 26, 1982 PAGE TWO they are looking at the restaurant directly north of this facility to provide the major eating and drinking facility for the clientele of this motel complex. Hopefully, staff has addressed the major changes frau the site plan that was orig- inally approved in February of 1982 compared to the site plan being presented for the October 26, 1982 Advisory Planning Commission public hearing. If the amendment to the planned development is approved providing the site plan for Bicentennial 8th Addition, the amendment should be subject to the following conditions: 1. The sidewalk shall be constructed along the east side of Washington Drive on Lots 1 and Lots 2, Block 1, Bicentennial 8th Addition. 2. Curb cuts shall be coordinated whenever possible with curb cuts which al- ready exist on the west side of Washington Drive. 3. All driveway accesses to the motel facility shall be a m,m xnn of 24' wide. 4. The 20' setback variance should be reconfirmed for the motel as approved in the February, 1982 Council meeting. 5. A three-story motel shall also be allowed as part of the planned develop.ent and therefore no variance is requested. 6. The parking area shall contain an asphalt surface and concrete curbing around the perimeter of the parking area. 7. A detailed landscaping plan shall be approved for the motel facility and an adequate landscape bond shall be submitted and not released until one year after the landscaping has been completed. 8. Only the motel shall be allowed on Lots 1 and 2, Block 1, Bicentennial 8th Addition. 9. All other applicable ordinances shall be met. DCR/jach tQC�� 1h a NO 1 f_T_EPLAN M ' OLD SITE RBOPOSE '. I A. 2 g'LOT 2 n vol. 9 � X10 SITE DATA LOT 1 ( BLDG. TYPE YO TEL 0 !TORY 63 UNITS 1SE0 SITE AREA 2.22 ACRES fERSTAT MWf. 101.000 SO PT APP ON. 3� I 61TE GREEN AREA 32% I I I BLDG. SITE COVERAGE 111 GROSS BLDO. AREA 04,000 80 F7 REO UIREO PARKING 104 SPACES I PROVIDED PLAN LOT 2 OLDO. TYPE SITE AREA SIT! ONEEN AREA SLOG . 617E COVERAGE GROSS OLDO. AREA NET MO. AREA "a""EO PARKING PR0"", OFFICE - 1 STORY JS ACRES 22.FOO SO FT APPROX. 14= 16.7 0000 EO FT 4230 SO FT 26 SPACES Fil Council Minutes February 2, 1982 COACHMAN OASS APARTMM" - AMUSE11ENT DEVICE APPLICATION The application of the owners of the Coachman Oaks Apartments for amuse- ment device license for three amusement devices had been continued from the January 19, 1982 meeting. Additional information was received by the staff and it was proposed that the recreation room in the complex be open from 7:00 a.m. to 10:00 p.m. An application has now been received by the City for a license for 10 to 12 additional amusement devices. There was no certainty as to the supervision of the recreation room by an adult under the ordinance requirement. There were also concerns whether in such a private complex the hours limitations could be complied with. Smith then moved, Wachter seconded the motion to deny the application for the reasons including those mentioned above. All voted yes. URBAN PLANNING & DESIGN - PROPOSED RATE INCREASE The proposed rate increase for Urban Planning & Design for 1982, planning consulting services, was next considered by the Council. Upon motion by Egan, seconded Wachter, it was resolved that the revised schedule, according to the letter from John Voss of January 25, 1982, be and hereby is approved for 1982. All voted yes. CEDAR mi" CaMMCIAl. ADDITION The application for preliminary plat approval of Cedar Cliff Commercial Addition was then brought before the Council. A letter had been sent to the Dakota County Plat Commission for its position on access locations to Cliff Road and to Nicols Road. It was noted that the Commission had met on February 2, 1982 without a formal reply. Upon recommendation by the staff, and upon motion by Egan, seconded Smith, it was resolved that the consideration of the application be continued until the February 16, 1982 meeting. All voted yea. -BICENTENNIAL STN ADDITION - PRELIMINARY PLAT The application of Federal Land Company for preliminary plat approval of Bicentennial 8th Addition was then considered by the Council. The Advisory Planning Commission first held its hearing on December 22, 1981 and recom- mended approval at its January 26, 1982 regular meeting. The two lots on 3.0 acres are proposed to. include an office building on Lot 2, and a hotel on Lot 1. A 92 unit, 3 -story motel and 5,000 square foot office building would be Included. There was discussion concerning the 3 -story motel building and the City Planner, Dale Runkle, who was present recommended reconfirming the 3 - story use in the planned development district. A detailed site plan was submitted with a stove pipe lot for Lot 2, including a 60 foot right of way to Washington Drive. There would be a shortage of approximately 11 parking spaces but Lot 2 would provide the additional parking spaces. In addition a 20 foot variance from 50 foot set back along the east lineof the motel building would also be required. Charles Bartholde appeared for the appli- cant. The Council reviewed the Planning Commission minutes and after discus- sion, Wachter moved, Egan seconded the motion to approve the application for preliminary plat approval in addition to the 20 foot set back variance for the motel from the east property line, subject to the following: 8 Council Minutes February 2, 1982 1. A sidewalk shall be constructed along the east side of Washington Drive in Lots 1 and 2, Block 1, Bicentennial 8th Addition. 2. Access to curb cuts shall be coordinated wherever possible with curb cuts which already exist on the west side of Washington Drive. 3. The plat shall be reviewed by the Minnesota Department of Transpor- tation because the plat abuts State right-of-way. Peet. 4. All driveway accesses to Lot 1, Block 2, shall have a minimum of 24 5. A 20 foot set back variance shall be required for the motel from the east property line. However, berming or landscaping must be done in this area to offset this setback requirement. 6. A three-story motel shall be allowed as a part of the planned development and therefore no variance is required. 7. A cross easement shall be required in order to provide parking spaces for the motel on Lot 2 of the office building lot. The cross easement should be on the westerly 180 feet and northerly 60 feet of Lot 2. 8. The parking areas shall contain an asphalt surface and concrete curbing around the perimeter of the parking areas. 9. A detailed landscaping plan shall be approved for each lot and an adequate landscape bond shall be submitted and not released until one year after the landscaping has been completed with the understanding that land- scaping shall be provided on the west side of the motel. 10. All other applicable ordinance requirements shall be met. All voted yea. JOHN HENRY FOSTER VARIANCE - EAGANDALE CENTER PARK #3 The application of John Henry Foster Company to allow 8 foot variance from the 40 foot setback requirement from public street in light industrial district, located on Lot 3, Block 4, Eagandale Center Industrial Park #3 was then presented to the Council. A representative from Balco Construction Co. was present and there were no objections. Noting the hardship and the fact that the building had inadvertently already been constructed in this location, Smith moved, Wachter seconded the motion to approve the application, noting the reasons given by the Planning Commission. All voted in favor. JOINT CABLE COMMITTEE MEETING - BURNSVILLE City Administrator Tom Hedges stated that on February 11, 1982 at 7:30 p.m. at the Eagan City Hall, the Joint Cable Meeting with Burnsville Cable T.V. Advisory Committee will be held. 9 1i NO L_ I ill 1� 1, ff EXISTING V. / iI11� 1 F, 1 �• //' \ �-Illi r•\r../ s \\ NOF � SCALE 1' �AONsuNSKr AAPNI( ENlcnsoN -. P.P„C,.N•I.T.E�C..T,.S.. INC. ._........ ........ YANKEE SQUARE INN fada:rLmdCumPanY �II LpIoii:V+:a:. .. \ _ +••.•. r.n• n.o.n .0 .,m ,,, ,, EAOAN, MINNESOTA m • NORTHWEST ELEVATION DUUMIMA01 CLC VAIIUPA SOUTHWEST ELEVATION RN EAIU50N •.CK HI ECTS, INC. ELEVATION YANKEE SQUARE INN Fcdoi;�F'Alpttd Company IIAGAN. �NIIGOTA .. 1. -; c". 0 5 10 25 3 32* -i* -G' ... ... . ....... 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CdNT M n NORTHWEST ELEVATION El El ❑ ❑ it SOUTHWEST ELEVATION EAST ELEVATION � 1 I &F—KORS�IKY KRANNERK:K IN ARCHITECTS, INQ _ _ _ YANKEE SQUARE INN EAOAN, NMNESOTA Feder li e R e 1e v c �o.V e.ev SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA OCTOBER 26, 1982 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, October 2.6, 1982 at the Eagan City Hall commencing at 7:00 p.m. Those present were Members Wold, Turnham, Wilkins, Krob, Bohne, McCrea and Mulrooney. Absent was Chairman Hall. Vice -Chairman Lloyd Krob chaired the meeting. Also present were City Administrator Hedges, Assistant City Engineer Hefti, City Planner Runkle, Intern Mike Johnson, and City Attorney Hauge. AGENDA Bohne moved, Wilkins seconded the motion to approve the Agenda as pre- sented. All voted in favor. McCrea moved, Mulrooney seconded the motion to approve the Minutes of the regular meeting of September 28, 1982. All voted in favor. POD REVIEW - NOVEMBER 30, 1982 SPECIAL MEETING A special meeting of the Advisory Planning Commission has been scheduled at the City Hall for 7:00 p.m. on November 30, 1982 to review Planned Unit Developments in the City. Packets will be distributed to all Planning Commis- sion members prior to that meeting. FEDERAL LAND COMPANY The public hearing regarding the application of Federal Land Company to amend the Bicentennial Planned Development to allow an expanded hotel/motel on Lots 1 and 2, Bicentennial 8th Addition was convened by Chairman Krob. Charles Bartholdi and Martin Colon appeared for the applicant. Earlier in 1982 the Commission and City Council approved a site plan for Bicentennial 8th Addition. It included a 92 unit motel on Lot 1 and a 5,000 square foot office building on Lot 2. The Council also granted a 20 foot setback on the south- westerly lot line adjacent to the area purchased for the ramp for Interstate 35E. The new site plan eliminates the 5,000 square foot office building and expands the motel by 17 rooms to 109 rooms containing 19,000 square feet of floor area, with the original plan containing 11,300 square feet, with a net increase of 6,700 square feet. The total site contains 3.1 acres and lot coverage of the proposed motel would be 13%. as APC Minutes October 26, 1982 There would be 122 parking spaces in the complex as required by ordi- nance. Meeting rooms would be located in the basement but no dining facility with the exception of a small coffee room. There was no objections to the application. Mr. Colon indicated that there would be no platting in order to save additional costs and therefore the request is a single building on two lots. There was discussion concerning a need to amend the PUD Agreement and it will be reviewed during the PUD process. It was noted that the Minnesota Department of Transportation had changed its plan for the ramp on I -35E with less room for a motel and later had revised the plan to allow for a smaller than originally planned -for motel. Wilkins moved, Bohne seconded the motion to recommend approval, subject to the following conditions: 1. The sidewalk shall be constructed along the east side of Washington Drive on Lots 1 and Lots 2, Block 1, Bicentennial 8th Addition. 2. Curb cuts shall be coordinated wherever possible with curb cuts which already exist on the west side of Washington Drive. 3. All driveway accesses to the motel facility shall be a minimum of 24 feet wide. 4. The 20 foot setback variance should be reconfirmed for the motel as approved at the February, 1982 Council meeting. 5. A three-story motel shall also be allowed as part of the planned development and therefore no variance is requested. 6. The parking area shall contain an asphalt surface and concrete curbing around the perimeter of the parking area. 7. A detailed landscaping plan shall be approved for the motel facility and an adequate landscape bond shall be submitted and not released until one year after the landscaping has been completed. Landscaping and berming shall be provided along the east side of the project. 8. Only the motel shall be allowed on Lots 1 and 2, Block 1, Bicen- tennial 8th Addition. 9• All other applicable ordinances shall be met. HE is Agenda Information Memo November 16, 1982 City Council Meeting Page Eight TEMPORARY ADVERTISING SIGN/GABBERT DEVELOPMENT CO. B. Temporary Advertising Sign Permit/Gabbert Development Company for Pilot Knob Road and Wilderness Run Road Intersection -- The City has received an application from the Gabbert Development Company requesting permission to locate a temporary advertising sign for various developments on Wilderness Run Road at the north- east corner of Wilderness Run Road and Pilot Knob Road. Enclosed on pages dj-a.cj is a copy of the sign which they are proposing to place at t at ocation. The size of the sign is 4' x 8', totalling a square footage area of 32 sq. ft. The height of the sign is no greater than 7' above grade. ACTION TO BE CONSIDERED ON THIS ITEM: porary advertising sign to be located Wilderness Run Road and Pilot Knob Road. a-1 To approve or deny the tem - at the northeast corner of Nj Nj Szz FIll.; 1, ,.: f. i A j t f; � � r �O -7� ao � �. Gt/i��rvyrrs `�un �� ��� �� wa��~ Agenda Information Memo November 16, 1982 City Council Meeting Page Nine 3.2 ON -SALE LICENSE/OLD CEDAR INN C. Thomas E. Truax for Non -Intoxicating Liquor License for the "Olde Cedar Inn" (formerly A & W Restaurant) -- Thomas Truax who resides at 3835 Ballantrae Road in Eagan is proposing to open and operate the Olde Cedar Inn, a restaurant establishment at the busi- ness location that was formerly A & W Restaurant and Nicols Landing. The application is in order for consideration. Copies of personal information as required by provisions within the liquor ordinance are enclosed without page number for each City Council member. Enclosed on page 3l is a copy of the application. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a non - intoxicating liquor license to Thomas E. Truax for the 'Olde Cedar Inn". Note: Enclosed on page a is a copy of a letter explaining the application. 30 TOTAL FEE �y °=� CITY OF EAGAN NEW XX RECEIPT NOJ/-�_�� 3795 Pilot Knob Road RENEWAL EAGAN, MINNESOTA 55122 _ PREPARE IN DUPLICATE LICENSE NO. APPLICATION FOR NON-IN1t3XICATING MALT LIQUOR LICENSE,, PLEASE PRINT DATE November 2. 1983 APPLICANT Truax Thomas Eugene OWNERS NAME LAST FIRST MIDDLE LAST FIRST MIDDLE ADDRESS 3835 Ballant#ae Road STREET Eagan MN 55122 CITY STATE ZIP ADDRESS STREET CITY STATE ZIP PHS 454-5495 BIRTHDATE 3-19-_46 PHONE BIRTHDATE FIRM NAME Mana¢ement Applications 6 Innova- -44=='S NAME Truax Thomas Eugene tions LAST FIRST MIDDLE ADDRESS 3835 Ballanttae Road STREET Eagan MN 55122 QTY STATE ZIP ADDRESS 3835 Ballantrae Road STREET Eagan MN 55122 CITU STATE ZIP PHONE 454-5495 PHONE 454-5495 BIRTHDATE 3-19-46 PLEASE CHECK ---ON SAID XX OFF SALE RX HEREBY APPLIES FOR NON-INPDXICATING LIQUOR, LICENSE FOR THE 1983 YEAR FROM January 1, 1983 TO December 31, 1983 Month Date Month Date ARE YOU THE ACTUAL PROPRIETOR? YES (X) NO ( ) LOCATION: 3998 Sibley Memorial Hwy ARE YOU THE (XvNER OF THE PROPERTY OF THE BUSINESS LOCATION?EDYESS () NO (X) HAS ANY OTHER LICENSE OF THIS KIND BEEN GRANTED TO YOU? YES ( ) NO (X) WHERE ARE YOU A CITIZEN OF THE UNITED STATES? YES (X) No ( ) City,Year ARE YOU A REGISTERED VCJTER? YES (X) NO ( ) CITY Eagan HAVE YOU EVER BEEN CONVICTED? YES ( ) NO (X) CITY (Other than a traffic.offense) If joint aanership or if a silent partnership is involved, specify complete names, dates of birth, addresses and telephone nuTber for everyone concerned. YES (K) NO ( ) SEE BACK If YES, please list on the back or on separate sheet, all the information reauired. I HEREBY VERIFY THAT THERE HAS BEEN NO CHANGE IN OyNERSHIP OR MANAGERS IN THE PAST YEAR. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS FROM ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS, WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES ARISING -rMm THE GRANT OF THIS 3.2 BEER LICENSE. I (we) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAI -IS OF N!IN ESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATE,1ENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. AUTHORIZED SICNATURE FIRST FULL MIDDLE LAST FOR CITY USE ONLY POLICE APPROVAL: YES () NO ( ) SIG'm DATA CITY COUNVIL APPROVAL: YES ( ) NO ( ) SIaID 21 November 5, 1982 Mayor and City Council City of Eagan 3795 Pilot Knob Road Eagan, MN 55122 Dear Mayor and City Council: This letter supports the application for licenses for the Olde Cedar Inn and provides us with an opportunity to explain our establishment's con- cept to you and the council. The Olde Cedar Inn was conceived of and is being developed with the purpose of reinstituting the concept and friendliness of a neighborhood establish- ment. We believe that the people in this area, our neighbors, would like, as well as need, a place that they can go to and meet friends and neighbors to have a good. relaxed time. To accomplish our objective and to develop the proper environment we need to provide certain things. First, we need to serve pop, coffee, and beer so people can stop by to relax and visit. Second, we need to provide soup and sandwiches so we can meet luncheon and snack needs, whether it be take-out or dining. Third, we need to provide as an accessory, relaxing entertainment that they can enjoy. To accomplish this we need to have TV, music, pool tables and some video games. This allows another form of entertainment in a controlled environment. Our purpose is to provide a friendly establishment that meets and satisfies our neighbors' needs. Therefore, we request that you approve the licenses for the Olde Cedar Inn. Sincerely, David W. Mattes Thomas E. Truax DWM/cs O Agenda Information Memo November lo, 1982 City Council Meeting Page Ten AMUSEMENT DEVICE LICENSE/OLDE CEDAR INN D. Thomas E. Truax for a Three (3) Amusement Device License for the "Olde Cedar Inn" -- An application was also submitted for three (3) amusement devices for the Olde Cedar Inn which include juke box, pool table and video game to be located in the Olde Cedar Inn. The application is in order for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the amuse- ment device license for the Olde Cedar Inn. ADVERTISING SIGN/SHEFFIELD ADDITION E. Temporary Advertising Permit/Sheffield Addition for Southwest Corner of Dodd Road and Wilderness Run Road -- An application for a temporary advertising sign was presented by Lowell Berg and Mary Lou Herrmann to locate such a sign at the southwest corner of Dodd Road and Wilderness Run Road for the purpose of advertising the Sheffield Addition. Enclosed on pages 34 through 35- are copies of the sign and location of the sign as presente3—for con- sideration. The size of the sign is 4' x 8' for a total of 32 sq. ft. and the height will not exceed 7'. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the tem- porary advertising sign for Mr. Berg and Ms. Herrmann as requested. 33 414:- JJD� 8p y to /'1,9RRY ��`lelRM1-, gqa-609 ys� —/ray T 3� T y' w of pjc4( o ter/ Agenda Information Memo November 16, 1982 City Council Meeting Page Eleven ADDITIONAL.ITEMS LEGISLATIVE POLICIES A. Review AMM Legislative Policies -- Mayor Blomquist has asked that the proposed legislative policies as drafted by the Association of Metropolitan Municipalities be reviewed by City Councilmembers and discussed at the upcoming City Council meeting on November 16. Mayor Blomquist is planning to attend the AMM legislative policies meeting on November 18 and will take any comments the City Council might have about the proposed policies to that meeting. City Administrator Hedges will attempt to provide a brief review of those policies that impact the City of Eagan. ACTION TO BE CONSIDERED ON THIS ITEM: To provide direction to Mayor Blomquist regarding the City's position on the proposed AMM legislative policies. HISTORY MANUSCRIPT B. History Manuscript -- The City Council met jointly with the History Committee in a special City Council meeting that was held on October 27, 1982. At that meeting, action was taken by the City Council to approve and adopt the "red book" manuscript as a revised copy of the history document subject to including any additional information which is recommended by the History Committee. City Councilmembers agreed that certain information that was ex- panded upon in the blue book should be included and contained in the red book before the final manuscript is accepted. The City Council has asked that this item be placed on the November 16 agenda so that the final manuscript can be approved and authorization to proceed with the development of specifications and an authori- zation for bids can proceed on the history manuscript. ACTION TO BE CONSIDERED ON THIS ITEM: To accept any of the addi- tional information that has been recommended by the History Commit- tee and proceed with the development of specifications for the publication of the manuscript and continue with advertisement for bids for the publication. 3(� Agenda Information Memo November 16, 1982 City Council Meeting Page Twelve JOB. TRAINING PARTNERSHIP ACT OF 1982 C. Job Training Partnership Act of 1982 -- Mayor Blomquist has received and reviewed the Job Training Partnership Act of 1982 which continues a long standing federal commitment to help prepare people with serious employment barriers to be productive members of the labor force. Mayor Blomquist discussed with the City Council at the last regular meeting the intent and objective for the City of Eagan to consider taking the leadership to become the responsible local government entity for implementation of the job training partnership act. The City of Eagan is the fastest growing community in Dakota County and is providing considerable employment opportuni- ties with the local industrial growth. Mayor Blomquist feels that with the amount of industrial and commercial in northern Dakota County it would be appropriate to select a more centralized location for a program that brings the private and public sector together in providing employment opportunities. It would be necessary for the City of Eagan to work with Dakota County and all other communi- ties within the county if this program is to be implemented within the City of Eagan. The City of Eagan would not be required to provide staff for the program; the program itself would have em- ployees funded through the job training partnership act and report to a private industry council (PIC) and chief local elected offi- cials. Mayor Blomquist has asked that a resolution be placed on the agenda to consider formal action by the City Council to endorse the City of Eagan as a location to implement the job training part- nership act and its program next year. Enclosed on page 3 is a copy of a draft resolution to consider local responsibility to this program as initiated by the City of Eagan and on pages 39 through L}.O a copy of the Mayor's memo of November 9, 1982. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the reso- lution and request support and endorsement of Dakota County and all other municipalities and townships within Dakota County for the implementation of this program. s/Thomas L. Hedges ity Administrator 37 D1tAFT' RESOLUTION CITY OF EAGAN CONSIDERATION AND IMPLEMENTATION OF THE JOB TRAINING PARTNERSHIP ACT OF 1982 WHEREAS, the City of Eagan is aware of the Job Training Partnership Act of 1982 that prepares people with serious employment barriers to be productive members of the labor force; and, WHEREAS, the City of Eagan supports the Job Training Partnership Act of 1982, especially with its specific impact to provide remedial education, training and employment assistance to Low income and unemployed youth and adults; and, WHEREAS, a strong employment base is located in northern Dakota County and more specifically in the City of Eagan through present and future industrial expansion; and, WHEREAS, the City of Eagan is located centrally for em- ployment in northern Dakota County where manyjobs are located and specifically employment for the Twin Cities; and, WHEREAS, the City of Eagan is supporting jobs through industrial expansion and is presently a self-sustaining community; and, WHEREAS, the City of Eagan is aware that the intent of the new legislation is to allow a municipality to administer the law and coordinate all programs for a larger population center; NOW, THEREFORE,. BE IT RESOLVED that the City of Eagan will support the Dakota County Commissioners to provide assistance in the implementation of the Job Training Partnership Act of 1982 and will work together with Dakota County in all of its entities of government to implement this new legislation. Motion By: Seconded By: Those in Favor: Those Opposed: Date: November 16, 1982 Attest: City -Clerk 3 c CITY COUNCIL CITY OF EAGAN By: Mayor cotV OF czag 7n be viewed as a landmark piece of federal aid legislation. For one, the Act goes 3795 PILOT KNOB ROAD, P.O. BOX 21199 BEA BLOMMIST EAGAN, MINNESOTA 55121 Ma PHONE (612) 4548100 THOMAS EGAN the need JAMES A. SMITH to tailor JERRY THOMAS applying THEODORE WACHTER Caurc+ Ma domestic THOMAS HEDGES MEMO TO: FELLOW CITY COUNCIL MEMBERS GNA an important precedent which may affect other areas of public EUGENE VANANnOVERVERBEKE the future. ON Owk FROM: MAYOR BLOMQUIST DATE: NOVEMBER 9, 1982 SUBJECT: JOINT TRAINING PARTNERSHIP ACT OF 1982 (P.L. 97 -300) OVERVIEW The Job Training Partnership Act of 1982 continues a long standing federal commitment to help prepare people with serious employment barriers to be productive members of the labor force. Like the 1973 Comprehensive Employ- ment and Training Act - which it replaces - the new legislation works pri- marily through a locally -based program delivery system to provide remedial education, training and employment assistance to low income and unemployed youth and adults. But the Job Training Partnership Act is very different from CETA in how it proposes to go about this task and, in some key respects, can be viewed as a landmark piece of federal aid legislation. For one, the Act goes further than any other similar type of -federal legislation - past or current - in equalizing authority between the private and public sectors over all aspects of local policy making, planning, administration, and program operations. This was a deliberate and concrete recognition of the need to harness private sector expertise, resources and support in order to tailor publicly -financed training programs to the local economy. In applying the concept of public/private partnership to an entire area of domestic policy, national policy makers have taken this concept a large leap beyond the experimental (and often rhetorical) phase. The result is to create an important precedent which may affect other areas of public policy in the future. Another landmark element of the new training legislation is the degree to which it lets the local public and private partners make fundamental deci- sions on how federal funds will be administered and pro, rams Tana ed at the lora eve i e of er a era aws incorporating a oc grant element (but very much unlike CETA), the Act gives localities maximum flexibility to decide the types and mix of program assistance to be provided with federal funds. But it also leaves totally open the questions of what agency or entity will be the local grant recipient and what entity will 311 THE LONE OAK TREE... THE SYMBOL AND GROWTH IN OUR COMMUNITY .q Joint Training Partnership Act Memo November 9, 1982 Page Two administer or manage the local program - questions to be decided jointly by the Private Industry Council (PIC) and chief local elected officials. Since the grant recipient and administrator also can be separate agencies, the legislation provides an unprecedented number of local options on issues that are almost always highly specified in federal aid legislation. Over time, the result is likely to be the development of new and innovative tech- niques for managing and operating employment and training programs. LOCAL IMPACT Local responsibilities are shared by chief elected officials and PICS. From nominations made by appropriate organizations, elected officials appoint PIC members for a fixed term. The PIC then becomes an independent entity, certified by the Governor, with members who can be removed only for cause. The PIC is to provide policy guidance and exercise oversight over the plan and local -with program operations. Any other functions of the PIC must be negotiated elected officials and spelled out in the plan. The PIC and elected offical(s) must mutually agree on the plan; if they cannot, another service delivery area is to be designated by the Governor. The service delivery area has considerably broader authority than at present in constructing the plan. The Governor can disapprove the plan only if 5 basic criteria are not met. Interested parties may petition the Governor to disapprove the plan on programmatic grounds; if they do not within 15 days of plan submission, the programmatic decisions incorporated into the plan -must be approved. Performance standards will be the mechanism for improving program performance, and not the plan approval/disapproval process. Similarly, selection of service deliverers becomes a matter almost exclusively within the discretion of the local area. 40