02/23/1982 - City Council Special11
MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 23, 1982
SUBJECT: SPECIAL CITY COUNCIL MEETING/FEBRUARY 25, 1982
A special meeting of the Eagan City Council was set at the last
regular meeting held on February 16, 1982 to specifically discuss
1982 Budget adjustments, recommendations presented by the Personnel
Committee and to view a slide show on the proposed paratransit
system. One additional item was added to the agenda at the request -
of Mayor Blomquist which is a discussion of public school facilities
located within the City of Eagan. This agenda item is quite general
and therefore allows for discussion on any aspect of public schools
or school systems located within our community. Originally, the
City Council wanted to view the paratransit slide show as the first
item on the agenda. However, due to a conflict with the City of
Apple Valley (it is their regular City Council meeting evening),
it will not be possible to view this slide show until approximately
9:00. There should be enough discussion regarding the first items
on "ie agenda that the slide show presentation from 9:00 to 9:15
p.m. will work quite well on the scheduled agenda.
The City Administrator has received a response from the project
manager of the paratransit study, representing the Metropolitan
Council and a copy of that letter is enclosed for your review.
Also enclosed is a copy of a letter that was sent by the City Ad-
ministrator to the Metropolitan Council.
Also on the agenda is the City Hall expansion. The City Administra-
tor will provide a brief outline and time table for the City Hall
expansion project. There should be a brief discussion on how the
City Council wants to proceed with selection of an architect to
draw up tentative plans as well as prepare cost estimates for a
bond referendum. Information will be available for review at the
special meeting.
Informational
The City Administrator would like direction from the City Council
regarding the jail facility. Each member of the City Council should
have received a letter from County Commissioner Voss regarding
site selection for a law enforcement facility in the City of Eagan.
Also enclosed for your information is a copy of any appeal notice
from Ken Ketchum, George Sanborn and Phil Gjevre regarding the
storm sewer improvement assessments for Project 257.
Aold
City A ministrati
BEA BLOMQUIST
MAYOR
n
THOMAS EGAN
CITY.- . OF EAGAN
• JAMES A. THOMAS
JERRY THOMASAS
'
THEODORE WACHTER
--��M%!I
'Ly'�]T9i RILOT KNOB ROAD
-
COUNCIL MEMBEPS"�N'�P.O;
BOx ]1199 -.(:,•
EAGAN,NIINNESOTA
`• ''
Januar 19, 1982PHONE
Y
4-8100..,
.
`1
NATALIO DIAZ
fAr` a ',• _
PROJECT MANAGER"t
_.
METROPOLITAN COUNCIL
300 METRO SQUARE BUILDING
7TH & ROBERT STS
ST PAUL MN 55101
Dear Mr. Diaz:
THOMAS HEDGES
CITY ADMINISTRATOR
EUGENE VAN OVERSEKE
CITY CLERK
I am writing this letter on behalf of the Eagan City Council to request
specific information regarding the goals, objectives and status of the pro-
posed paratransit system. According to our records, a preliminary applica-
tion that was made by the Metropolitan Council on behalf of the Cities of
Apple Valley, Burnsville and Eagan in early 1978 read as follows, "to
demonstrate a paratransit system that would serve the communities of Apple
Valley, Burnsville and Eagan which would provide local circulation needs
and provide a collection and distribution system for regular route transit,
in a manner consistent with the paratransit development guide plan." This
study was later expanded to include the Cities of Lakeville, Rosemount
• and Savage. The objectives of the study further indicate that the para -
transit project was to:
•
Improve accessibility to regular route transit;
2. Determine what regular route transit is unable to provide that could
be provided through paratransit;
3. Determine if the paratransit system would be utilized by drivers
and passengers and at what price the service would be used.
The original project description suggested van service for shopping and
major employment centers throughout the six cities. In addition, the para -
transit proposal was intended to compliment the existing MTC regular route
system.
It is the City of Eagan's understanding that the paratransit study will
be completed by the consulting firm of Cambridge Systematics, hired by
the Metropolitan Council. The City of Eagan is concerned that many of
the objectives and the project description as originally proposed for a para -
transit study have been changed during the past two years. Apparently,
a bus service is now under consideration that would act as an alternative
to the MTC bus service. The City of Eagan realizes legislation exists that
allows this alternative; however, a full fledged bus service was never con-
sidered as an alternative.
$9
THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY.
Revievyed =BrM
TILH
Date: ------
0'
City of Eagan/Paratransit
• January 19, 1982
Page Two
The City of Eagan has several concerns it would like to have addressed
before the paratransit study proceeds too much further:
1. What exactly are the goals and objectives of the paratransit study?
2. What are the various alternatives for financing the paratransit
system?
3• How will .transportation be provided to those individuals who need
to get to and from the PFinneapolis_and St. Paul areas?
4. What happens if one of the six cities wants to opt out of the para—
transit system?
5• Does the paratransit sutdy/system have any priorities? If so, what
are they?
The City of Eagan is
very concerned that the paratransit
study has
expanded into more than
originally planned
without adequate communication
between the Metropolitan
Council and the six communities. By
addressing
• the concerns I noted previously,
I feel the
Eagan City Council
would have
a better understanding of
what is happening
with paratransit.
Sincerely,
Thomas L. Hedges
City Administrator
TLH/hnd
cc: Betty Schaumberg
Ed Brunkhorst
•
Reviewed Sr. TW
Date:
;o;
®' �•`
Fg _44: •rpt �0 0�
February 11, 1982 Priv �IT��
300 Metro Square Building
Saint Paul. Minnesota 55101
Mr. Thomas L. Hedges Telephone 612/291-6359
City Administrator
City of Eagan
3795 Pilot Knob Road
P.O. Box 21199
Eagan, Minnesota 55122
Dear Mr. Hedges:
In response to your letter of January 19, 1982, I would like to assure you that
the paratransit study is proceeding in line with its original goals and
objectives. The purpose of the study is to determine if a cost effective para -
transit system can be designed to serve the internal circulation needs of
communities of Apple Valley, Burnsville, Eagan, Lakeville, Rosemount, and
Savage.
As a note of clarification, in 1978, the Metropolitan Transit Commission (MTC)
submitted a preliminary paratransit application to the Minnesota Department of
Transportation (Mn/DOT) on behalf of the cities of Apple Valley, Burnsville,
and Eagan. This project was not funded by Mn/DOT. While there are
similarities between the current paratransit study and the project that was
proposed in 1978, they are different studies.
In your letter, you asked for answers to five questions. I will respond to
each of the questions separately.
1. WHAT EXACTLY ARE THE GOALS AND OBJECTIVES OF THE PARATRANSIT STUDY?
The goal of the paratransit study is to determine whether an affordable para -
transit service can be designed to serve the communities of Apple Valley,
Eagan, Burnsville, Lakeville, Rosemount and Savage.
The study is divided into two phases. During the first phase, the feasibility
of designing a checkpoint paratransit service as compared to other paratransit
alternatives will be determined. During the second phase, a computerized dis-
patching system would be designed if warranted.
The Metropolitan Council received a $95,000 grant from UMTA to assist the
communities in the above two phases of the study.
The project currently is mid -way through the first phase, the feasibility
analysis and a final report is expected in May. The second phase would be
carried out only if the cities decide to implement a system; therefore, its
time frame cannot be accurately projected.
An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising:
Anoka County C Carver County - Dakota County -. Hennepin County � Ramsey County O Scott Cauncy - Washington Coun Ly
Mr. Thomas L. Hedges
Page 2
2. WHAT ARE THE VARIOUS ALTERNATIVES FOR FINANCING THE PARATRANSIT SYSTEM?
If a paratransit system is feasible, financing of such a system will be
determined by the participating communities. Financing decisions will be
difficult to make; city councils will have to determine how much the service
will benefit the communities and how much they are willing to allocate for such
a service. Other sources of funds from the private sector and the state and
federal governments will also have to be explored.
3. HOW WILL TRANSPORTATION BE PROVIDED TO THOSE INDIVIDUALS WHO NEED TO GET 1
The purpose of this study is to determine the feasibility of a paratransit
system to serve the intercity needs between the six participating communities.
This study will not attempt to reorganize, reorient or replace any of the MTC
routes currently serving the communities. It may, however, address the access
of the paratransit system to the existing MTC service.
While 1981 legislation permits certain communities to explore alternatives to
MTC service, this study is not designed to accomplish this task.
4. WHAT HAPPENS IF ONE OF THE SIX CITIES WANTS TO OPT OUT OF THE PARATRANSIT
SYSTEM?
The decision to be part of a paratransit system belongs to the city council of
each community and opting out of the system will be the privilege of the city
council.
5. DOES THE PARATRANSIT SYSTEM HAVE ANY PRIORITIES, IF SO, WHAT ARE THEY?
While the study has goals and objectives, it has no priorities other than to
assist the communities in determining if a paratransit system is feasible and
affordable.
I hope this letter addressed your concerns. Please don't hesitate to contact
me if you need further clarification.
Sincerely,
Natalia Diaz
Project Manager
cc: Betty Schaumburg
Ed Brunkhorst
Kathy Ridder
Gayle Kincannon
ND:lh
LA271A
MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 22, 1982
SUBJECT: 1982 BUDGETARY REVISIONS
Due to the anticipation of a reduction of state aids, a freeze
on many budgetary expenditures was authorized by City Council action
on November 17, 1981. Recently, action was taken by the Minnesota
Legislature to reduce Local government aid $39,309 and homestead
credit by approximately $7,821 and shade tree grant monies by $5,000.
At the January 19, 1982 City Council meeting, the City Administrator
was directed to prepare budgetary adjustments totaling $52,130
to the 1982 Budget for future consideration by the City Council.
The City Administrator has coordinated a proposed budgetary
reduction for the 1982 Budget through involvement of all department
heads. Adjustments for consideration are listed below:
Administration
Office Supplies $ 200
Postage 500
General Printing 900
$ 1,600
Finance/Clerk/Elections
Salaries & Wages $ 1,000
Printed Material 340
Electronic Data Processing 1,000
Other Contractual Services 1,500
3,840
Planning & Zoning
Professional Services 1,402
1,402
General Government Buildi
Building Repair Supplies $ 100
Electricity 300
Buildings Repair 200
Miscellaneous 75
675
1982 Budgetary Revisions Memo
February 22, 1982
Page Two
Police
Fire
Teleprocessing Equipment
Conferences & Schools
Other Equipment
Furniture - Office
Operating Supplies
Miscellaneous Repairs
Miscellaneous Supplies
Salaries & Wages
$ 3,570
600
5,000
1,000--
1,270
800
600
6,528
$19,368
Waste Removal $ 4,000
Machinery & Equipment Rentals 200
General Print & Binding 60
4,260
Protective Inspection
Professional $ 2,000
Reference Materials 100
2,100
Animal Control
Mobile Equipment $ 500
500
Public Works/Engineering
Salaries, Wages & Benefits $10,355
10,355
Streets & Highways
Salaries, Wages & Benefits $ 1,000
Other Equipment Repair 1,000
Other Contractual Services 200
2,200
Parks & Recreation
Salaries & Wages - Temp. $ 4,000
Shade Tree Program 2,000
6,000
Total General Fund Reductions $52,300
1
1982 Budgetary Revisions Memo
February 22, 1982
Page Three
Each department head submitted departmental reductions varying
from 1.5% - 2.0%; however, in some cases, the amounts were higher.
The City Administrator evaluated the total list of suggested
revisions and the aforementioned items are recommended as a 1982
budget reduction for the General Fund. There is support documenta-
tion on all proposed reductions that will be available for review
at the meeting on Thursday. Approximately 54% of the proposed
reductions are salaries and professional services. Capital expendi-
tures represent approximately 21% of the proposed reductions, while
the remaining 25% is spread over several operating expenses.
New programs are for the most part delayed. Some existing programs
will be cut slightly; however, the impact of the cutback should
cause minimal hardship for the public when realizing the total
amount to be cut is approximately 1.6% of the total General Fund
Budget.
ity A ministra or
MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 23, 1982
SUBJECT: PERSONNEL COMMITTEE MEETING/2-11-82
The Personnel Committee, made up of Chairman City.Councilmember
Tom Egan and City Councilmember Ted Wachter, met with the City
Administrator on February 11, 1982 at 4:30 p.m. in the office of
the City Administrator. The purpose of the committee meeting was
to gather facts and prepare recommendations for consideration by
the City Council regarding the three (3) following items:
Compensatory Time for Supervisory Employees
2. Vacation Schedule for Supervisory Employees
3. Fire Department Policies
a. Limited Duty Fire Fighters
b. Chief Childers' Action Regarding Additional Daytime
Fire Fighters
1. The Committee reviewed a memorandum that was prepared by the City
Administrator (a copy is attached for your review) that expressed
his concern over the amount of compensatory time that is recorded
as official payroll information for supervisory employees. Because
the total number of hours is considerably high, the Personnel Com-
mittee was concerned that, unless a policy is considered that regu-
lates the use and accrual of compensatory time, the City could
be exposed to an enormous liability when supervisory employees
leave City employment. The Personnel Committee reviewed several
alternatives and, based on their findings, recommended that super-
visory employees receive up to a maximum addition of 100 hours
transferable from compensatory time to vacation time in exchange
for supervisory employees giving up all recorded compensatory time.
In the future, employees would record actual hours worked; however,
there would be no consideration for compensatory time. Since the
Personnel Committee meeting, the City Administrator has reviewed
the personnel files for each of the supervisory employees, and
apparently, certain supervisory employees were given the under-
standing by former City Councils that they would be given compensa-
tory time off in the form of actual time off or a cash payment.
The City Administrator supports the recommendation of the Personnel
Committee; however, the issue could become sensative due to various
letters and understanding of employment for a number of the super-
visory employees. The City Administrator will comment in further
detail on this matter at the meeting on Thursday.
Personnel Committee Memo
February 23, 1982
Page Two
2. Vacation accrual for supervisory employees ties directly to compen-
satory time, realizing that certain employees have used compensatory
time rather than vacation and therefore have built up larger vaca-
tion accrual balances. Onde the compensatory time issue is resolved,
more than likely there will not be any issue with the vacation
schedule as it relates to supervisory employees. The Personnel
Committee has no recommendation due to these findings.
3. Fire Department.
Item a. Limited Duty Fire Fighters -- The Personnel Committee
discussed in some length the question of whether a fire fighter,
once injured, should be granted limited duty and therefore qualify
for a full twenty year pension upon completing twenty years of
service as a firefighter. The Personnel Committee feels strongly
that there should be a cut off time for years of service if limited
duty is to be considered for a fire fighter. The number of years
considered was seventeen, meaning a fire fighter would have to
have served as a member of the fire department for a minimum of
seventeen years before becoming disabled before becoming qualified
for limited duty. One consideration to qualify for a twenty year
pension while serving limited duty is to equate one and one-half
years of full service for one year of pension for those years served
after seventeen. In other words, a fire fighter who is injured
and provided limited duty after seventeen years must complete twenty-
one and one-half years to qualify for a twenty year pension. There
would be certain criteria established such as medical proof of
a disability and guidelines established by the Fire Department.
Since the Personnel Committee meeting, Chief Bob Childers has dis-
cussed the idea of limited duty with the volunteer fire fighters
and there is some concern whether the Fire Department wants to
continue any consideration for limited duty at all. At the time
of this memorandum, the City Administrator had not communicated
with Chief Childers; however, he will have a response for the
meeting on Thursday.
Item b. An updated list of the number of daytime and nighttime
fire fighters will be made available at the meeting on Thursday.
ity ACministrator
PERSONNEL COMMITTEE
February 11, 1982
4:30 P.M.
OFFICE OF THE CITY
I. Compensatory Time
II. Vacation Schedule
III. Fire Department Policies
IV. Other
u��V.• +• • 11� � � 71 �•u�u1YYY�1�
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 10, 1982
: 7 • 71' • I Y ••: 1 Y71 IYI 1
The following items are in order for discussion by the Personnel Committee
at a meeting scheduled for Thursday, February 11, 1982 at 4:30 P.M.:
1) Compensatory time
2) Vacation schedule
3) Fire Department personnel
The%meeting will be held in the office of the City Administrator and is
scheduled to end at 6:00 P.M.
06SWO-60,"Y LOW&WSia'
The City has practiced an unwritten policy allowing for the recording and
use of compensatory time for all supervisory and non -supervisory employees
since the first full time employees were employed in the 1960's. To date,
the non -supervisory employees have maintained a law controllable balance
dun to the normal 40 -hour work week. However, supervisory (management)
employees often exceed the normal 40 -hour work week, and due to the amount
of work recently experienced in our City, it is not possible to take off
time equal to the compensatory time sane employees have accrued. There is
language provided for in the clerical contract allowing for use of the com-
pensatory tine. It is possible for those employees to take off time as it
occurs and therefore, the accumulation of hours for non -supervisory employ-
ees is not a concern.
Since the number of hours recorded in excess of the normal 40 (forty) hour
work week has increased substantially in the last 2-3 years, a liability
question has arisen in this office regarding fair cupensaticn in the
amount of wages, or time off. This applies to the employee during employ-
ment or upon resignation. A legal opinion regarding this issue will be
available for review at the Committee Meeting. Also available at the Carr
mittee Meeting will be a review of the most current balance of oompensa-
tory time accred for supervisory employees.
So as to limit a future liability, or challenge, by an employee, a written
policy is necessary to control the use and regulation of compensatory time.
The following options for written policy are offered for discussion:
1) No cmpensatory time for any supervisory employee
2) Compensatory time will be available to supervisory
employees for any hours worked beyond the designated
work week for their classification. (As an example;
the City Administrator normally works 9 -hour days
with two evening meetings that average 3-4 hours
Personnel Committee Meeting
February 10, 1982
Page two ,
each. 'Therefore, a normal work week would be approx-
imately 52 hours for that position.) Compensation is
defined as the level of responsibility, hours worked,
and level of expertise for any given employee classi-
fication. Therefore, each supervisory would lie review-
ed to determine a level of work hours for his or her
position classification, and the compensatory time
would be established in relationship to those work
hours. Using the exmple above for the City Administra-
tor, compensatory time would be made available for any
work over 52 hours per week.
3) Compensatory time is converted to a cash payment with
no time actually taken. Again, a policy for deter-
mining compensatory time is required such as No. 2
above.
4) Compensatory time is detenT ned by the City Administra-
tor for special events, meetings or other extraordinary
events that benefit the City of Fagan as he so designates
for any supervisory employee.
Because of the size of the organization and the amount of work load exper-
ienced by many of the supervisory employees, time above and beyond 40-45
hours a week has been necessary to meet the work load. Therefore, careful
consideration should be given to a policy that would be fair and equitable
to the City of Fagan as well as the supervisory employees.
R77�i@7Z
The City Administrator would like to discuss the vacation schedule as it
relates to all supervisory employees. There are some concerns that vaca-
tion is not being used by certain employees due to the use of compensatory
time and/or the work load of certain positions. Information will be made
available as to the vacation accrual for supervisory employees as of 1-19-82.
The City Administrator will discuss various alternatives to the use of vaca-
tion time after compensatory time is reviewed.
• mr "d ,jIw4kN;
At the December 15, 1981 City Council Meeting, a request for additional
fire fighters was considered containing 6 (six) whereas and the following
motion, "That the Fagan Fire Department be directed to add at least 10 fire-
men to the day available list at Stations 2 and 3, and further that the De-
partment staffing stay at 75 fire fighters in omampliance with the current
ordinance." Fire Chief Childers and the two District Chiefs net with the en-
tire City Council at a Special Committee Meeting on January 28, 1982 to dis-
cuss in future detail the need for additional fire fighters. The Fire De-
partment is looking at a reserve program for older fire fighters, and also
would like some recommendation as it relates to the number of fire fighters.
The City Administrator is compiling information that will be available for
review on both of these issues.
Personnel Comittee
February 10, 1982
Page three
All additional information as referenoed in this memo will be available for
review at our meeting tomorrow evening.
`\6win- I kkAq) -
Thomas L. Hedges
City Administrator
VACATION
COMP. "TIME
NAME I
BALANCE
1-1-81
I EARNED
I 1981
I USED
I 1981':
I BALANCE 11
112-26-8111
BALANCE
1-1-81
I EARNED
1 1981
I USED
1 1981
I BALANCE
112-26-811
Hedges I
296.6
120.12
1 68.0
1 348.7 11".1132.0
I 348.5
1 90.0
1 1390.5 1
VanOverbeke 11
80.0
1 80.08
1 40.0
1 120.1 I
1 83.0
1 46.0
I 37.0 1
Runkle I�
216.0
1 100.1
1 124.0
1 192.1 1
627.5
274.5
1 219.0
I 683.0 1
Berthe ii
213.4
i 130.22
1 181.0
1 162.6 11
52.0
1 45.5
1 60.5
I 37.0 1
DesLauriers 1I
II
253.4
1 130.22
I
168.0
I
215.6
� II
274.0
182.0
�
346.0
I
110.0
I I
D. Peterson ii
222.0
1� 12�
159.0
183.1 1
219.5
1 27.0
48.5
1 198.0
Reid ii
227.4
i 120.12
172.0
175.5 11
145.5
1 96.5
77.5
1 164.57
Branch ii
486.0
i 126.81
1 404.0
208.8
1 644.0
1 59.0
1 93.0
1 610.0 1
Colbert ii
79.0
i 80.08
1 72.0
1 87.1
I 650.0
1 376.0
1 127.5
898.5 1
Shockley 1I
394.5
I 120.12
1 320.0
1 194.6
1 67.5
1 120.0
1 76.0 1
111.5 1
McGuffee 11
108.0
1 120.12
1 144.0
1 84.1 1I
26.3
I 111.9
1 80.5 1
57.7 1
Peterson 11
37.1
1 80.08
1 24.0
I 93.2 11
---
I 119.5
1 114.3 I
5.2 1
Vraa
I 40.0
1 80.08
1 ---
1 120.1 11
127.0
1 188.0
116.0 1
199.0
Connolly 11
175.0
1 120.12
I 144.0
1 151.1 11
366.5
1 165.6
1 142.5 I
389.6 1
MEMO TO: HONORABLE CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 26, 1982
SUBJECT: DEATH OF MAYOR BLOMQUIST'S FATHER
For your information, Mayor Blomquist's father, Harland Humphrey,
passed away about 10:00 p.m. last evening, Thursday, February 25,
1982.
Visitation will be Sunday, February 28, at the Albin Funeral Chapel,
2200 Nicollet Avenue, from 4:00 to 7:00 p.m. Flowers have been
ordered in the name of the City Council and Department Heads.
The funeral will be held Monday afternoon at Wesley Methodist Church
at 101 East Grant. We do not know the time of the funeral as of
now. The City Administrator will telephone you with that informa-
tion tomorrow or Sunday.
The family will take the body back to Iowa on Tuesday for burial.
City A ministrator
MEMO TO: 1982 CITY OF EAGAN BUDGET USERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 26, 1982
SUBJECT: 1982 OPERATING BUDGET REDUCTIONS
PAGE
NUMBER
In official City Council action at a special meeting held February
25, 1982, the following adjustments were made to the 1982 general
fund budget. These adjustments amount to a $52,300 reduction to
1982 operations. The reductions were adopted based on the recom-
mendation of the City Administrator after department head review
of individual deparmental budgets and necessitated by a reduction
in intergovernmental revenue from the State of Minnesota.
Please note the following changes in your copy of the budget
PAGE
CHANGE
CHANGE
NUMBER
DESCRIPTION
Personal Services
-fu--
10
Intergovernmental Revenue
829,460
777,160
10
Total General Fund
3,287,130
3,234,830
12
Local Government Aid
356,380
317,070
12
Homestead Credit
380,520
372,530
12
Shade Tree Disease Program
5,000
-0-
12
7,910
829,460
777,160
13
Total General Fund
3,287,130
3,234,830
14
Administration
107,290
105,690
14
Finance/Clerk/Elections
241,760
237,920
14
Planning & Zoning
70,690
69,290
14
General Governmental Buildings
33,680
33,000
14
16,340
541,570
534,050
14
Police
1,1983240
1,178,870
14
Fire
212,960
208,700
14
Protective Inspections
155,090
152,990
14
Animal Control
23,380
22,880
14
4,500
1,6543640
1,628,410
14
Public Works/Engineering
203,830
193,480
14
Streets & Highways
423,610
421,410
14
33,680
627,440
614,890
14
Parks & Recreation
385,300
381,300
14
Tree Conservation
44,680
42,680
14
53,340
429,980
423,980
14
Total General Fund Expenditures
3,287,130
3,234,830
15
02 -Supplies, Repair & Maintenance
1,000
800
15
02 -Other Charges & Services
22,510
21,110
15
02 -Total
107,290
105,690
15
05 -Personal Services
140,700
139,700
15
05 -Supplies, Repair & Maintenance
8,250
7,910
15
05 -Other Charges & Services
92,310
89,810
15
05 -Total
241,760
237,920
16
08 -Other Charges & Services
17,740
16,340
16
08 -Total
70,690
69,290
16
09 -Supplies, Repair & Maintenance
1,750
1,650
16
09 -Capital Outlay
12,690
12,110
16
09 -Total
33,680
33,000
16
Total General Government
541,570
534,050
16
11 -Personal Services
983,040
976,510
16
11 -Supplies, Repair & Maintenance
72,230
70,960
16
11 -Other Charges & Services
89,630
84,060
16
11 -Capital Outlay
53,340
47,340
16
11 -Total
1,198,240
1,178,870
16
12 -Other Charges & Services
40,500
36,240
16
12 -Total
212,960
208,700
17
13 -Other Charges & Services
43,050
40,950
17
13 -Total
155,090
152,990
17
14 -Capital Outlay
1,800
1,300
17
14 -Total
233380
22,880
17
Total Public Safety
1,654,640
1,628,410
17
21 -Personal Services
176,380
166,030
17
21 -Total
203,830
193,480
18
22 -Personal Services
204,160
203,160
18
22 -Other Charges & Services
125,030
123,830
18
22 -Total
423,610
421,410
18
Total Public Works
627,440
614,890
18
31 -Personal Services
272,350
268,350
18
31 -Total -
385,300
381,300
18
32 -Capital Outlay
10,650
81650
18
32 -Total
44,680
42,680
18
Total Parks & Recreation
429,980
423,980
18
Total General Fund
3,287,130
3,234,830
22
Supplies, Repair & Maintenance
1,000
800
22
Other Charges & Services
22,510
21,110
22
Total
107,290
105,690
22
Office Supplies
600
400
22
Subtotal
13000
800
22
Postage
2,800
2,300
22
General Printing & Binding
3,500
2,600
22
Subtotal
22,510
21,110
22
Total
107,290
105,690
CHANGE
DESCRIPTION
rKum
ku
Personal Services
140,700
139,700
Supplies, Repair & Maintenance
8,250
7,910
Other Charges & Services
92,310
89,810
Total
241,760
237,920
Salaries & Wages -Temporary
4,000
3,000
Subtotal
140,700
139,700
Printed Material
2,400
2,060
Subtotal
8,250
7,910
Electronic Data Processing
22,000
21,000
Other Contractual Services
9,800
8,300
Subtotal
92,310
89,810
Total
241,760
237,920
Other Charges & Services
17,740
16,340
Total
70,690
69,290
Professional Services -Planning
13,000
11,600
Subtotal
17,740
16,340
Total
70,690
69,290
Supplies, Repair & Maintenance
1,750
1,650
Other Charges & Services
12,690
12,110
Total
33,680
33,000
Building Repair Supplies
800
700
Subtotal
1,750
1,650
Electricity
4,500
4,200
Buildings Repair
2,000
1,800
Miscellaneous
300
220
Subtotal
12,690
12,110
Total
33,680
33,000
Personal Services
983,040
976,510
Supplies, Repair & Maintenance
72,230
70,960
Other Charges & Services
89,630
84,060
Capital Outlay
53,340
47,340
Total
1,198,240
1,178,870
Salaries & Wages -Regular
772,480
761,150
Salaries & Wages -Temporary
42,180
40,980
Subtotal
983,040
976,510
Operating Supplies -General
7,050
5,780
Subtotal
72,230
70,960
Teleprocessing Equipment
3,570
0
Other Equipment Repair
6,520
5,720
Miscellaneous
2,600
2,000
Conferences & Schools
7,190
6,590
Subtotal
89,630
84,060
Office Furnishings & Equipment
2,000
1,000
Other Equipment
5,000
0
Subtotal
53,340
47,340
Total
1,198,240
1,178,870
Other Charges & Services
40,500
36,240
Total
212,960
208,700
General Printing & Binding
600
540
Waste Removal
4,000
0
Machinery & Equipment Rental
200
0
Subtotal
40,500
36,240
Total
212,960
208,700
Other Charges & Services
43,050
40,950
Total
155,090
152,990
Electrical Inspections
26,000
24,000
Reference Materials
300
200
Subtotal
43,050
40,950
Total
155,090
152,990
Capital Outlay
1,800
1,300
Total
23,380
22,880
Mobile Equipment
1,800
1,300
Subtotal
1,800
1,300
Subtotal
23,380
22,880
Personal Services
176,380
166,030
Total
203,830
193,480
Salaries & Wages -Regular
147,340
138,670
Accrued Retirement Benefits
17,570
16,530
Accrued Insurance Benefits
11,470
10,830
Subtotal
176,380
166,030
Total
203,830
193,480
Personal Services
204,160
203,160
Other Charges & Services
125,030
123,830
Total
423,610
421,410
Salaries & Wages -Temporary
2,600
1,600
Subtotal
204,160
203,160
Other Equipment Repair
7,500
6,500
Other Contractual Services
1,000
800
Subtotal
125,030
123,830
Total
423,610
421,410
Personal Services
272,350
268,350
Total
385,300
381,300
Salaries & Wages -Temporary
49,090
45,090
Subtotal
272,350
268,350
Total
385,300
381,300
Capital Outlay
10,650
8,650
Total
44,680
42,680
Other Improvements
10,000
8,000
Subtotal
10,650
8,650
Total
44,680
42,680
11
MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 23, 1982
SUBJECT: SPECIAL CITY COUNCIL MEETING/FEBRUARY 25, 1982
A special meeting of the Eagan City Council was set at the last
regular meeting held on February 16, 1982 to specifically discuss
1982 Budget adjustments, recommendations presented by the Personnel
Committee and to view a slide show on the proposed paratransit
system. One additional item was added to the agenda at the request -
of Mayor Blomquist which is a discussion of public school facilities
located within the City of Eagan. This agenda item is quite general
and therefore allows for discussion on any aspect of public schools
or school systems located within our community. Originally, the
City Council wanted to view the paratransit slide show as the first
item on the agenda. However, due to a conflict with the City of
Apple Valley (it is their regular City Council meeting evening),
it will not be possible to view this slide show until approximately
9:00. There should be enough discussion regarding the first items
on "ie agenda that the slide show presentation from 9:00 to 9:15
p.m. will work quite well on the scheduled agenda.
The City Administrator has received a response from the project
manager of the paratransit study, representing the Metropolitan
Council and a copy of that letter is enclosed for your review.
Also enclosed is a copy of a letter that was sent by the City Ad-
ministrator to the Metropolitan Council.
Also on the agenda is the City Hall expansion. The City Administra-
tor will provide a brief outline and time table for the City Hall
expansion project. There should be a brief discussion on how the
City Council wants to proceed with selection of an architect to
draw up tentative plans as well as prepare cost estimates for a
bond referendum. Information will be available for review at the
special meeting.
Informational
The City Administrator would like direction from the City Council
regarding the jail facility. Each member of the City Council should
have received a letter from County Commissioner Voss regarding
site selection for a law enforcement facility in the City of Eagan.
Also enclosed for your information is a copy of any appeal notice
from Ken Ketchum, George Sanborn and Phil Gjevre regarding the
storm sewer improvement assessments for Project 257.
Aold
City A ministrati
BEA BLOMQUIST
MAYOR
n
THOMAS EGAN
CITY.- . OF EAGAN
• JAMES A. THOMAS
JERRY THOMASAS
'
THEODORE WACHTER
--��M%!I
'Ly'�]T9i RILOT KNOB ROAD
-
COUNCIL MEMBEPS"�N'�P.O;
BOx ]1199 -.(:,•
EAGAN,NIINNESOTA
`• ''
Januar 19, 1982PHONE
Y
4-8100..,
.
`1
NATALIO DIAZ
fAr` a ',• _
PROJECT MANAGER"t
_.
METROPOLITAN COUNCIL
300 METRO SQUARE BUILDING
7TH & ROBERT STS
ST PAUL MN 55101
Dear Mr. Diaz:
THOMAS HEDGES
CITY ADMINISTRATOR
EUGENE VAN OVERSEKE
CITY CLERK
I am writing this letter on behalf of the Eagan City Council to request
specific information regarding the goals, objectives and status of the pro-
posed paratransit system. According to our records, a preliminary applica-
tion that was made by the Metropolitan Council on behalf of the Cities of
Apple Valley, Burnsville and Eagan in early 1978 read as follows, "to
demonstrate a paratransit system that would serve the communities of Apple
Valley, Burnsville and Eagan which would provide local circulation needs
and provide a collection and distribution system for regular route transit,
in a manner consistent with the paratransit development guide plan." This
study was later expanded to include the Cities of Lakeville, Rosemount
• and Savage. The objectives of the study further indicate that the para -
transit project was to:
•
Improve accessibility to regular route transit;
2. Determine what regular route transit is unable to provide that could
be provided through paratransit;
3. Determine if the paratransit system would be utilized by drivers
and passengers and at what price the service would be used.
The original project description suggested van service for shopping and
major employment centers throughout the six cities. In addition, the para -
transit proposal was intended to compliment the existing MTC regular route
system.
It is the City of Eagan's understanding that the paratransit study will
be completed by the consulting firm of Cambridge Systematics, hired by
the Metropolitan Council. The City of Eagan is concerned that many of
the objectives and the project description as originally proposed for a para -
transit study have been changed during the past two years. Apparently,
a bus service is now under consideration that would act as an alternative
to the MTC bus service. The City of Eagan realizes legislation exists that
allows this alternative; however, a full fledged bus service was never con-
sidered as an alternative.
$9
THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY.
Revievyed =BrM
TILH
Date: ------
0'
City of Eagan/Paratransit
• January 19, 1982
Page Two
The City of Eagan has several concerns it would like to have addressed
before the paratransit study proceeds too much further:
1. What exactly are the goals and objectives of the paratransit study?
2. What are the various alternatives for financing the paratransit
system?
3• How will .transportation be provided to those individuals who need
to get to and from the PFinneapolis_and St. Paul areas?
4. What happens if one of the six cities wants to opt out of the para—
transit system?
5• Does the paratransit sutdy/system have any priorities? If so, what
are they?
The City of Eagan is
very concerned that the paratransit
study has
expanded into more than
originally planned
without adequate communication
between the Metropolitan
Council and the six communities. By
addressing
• the concerns I noted previously,
I feel the
Eagan City Council
would have
a better understanding of
what is happening
with paratransit.
Sincerely,
Thomas L. Hedges
City Administrator
TLH/hnd
cc: Betty Schaumberg
Ed Brunkhorst
•
Reviewed Sr. TW
Date:
;o;
®' �•`
Fg _44: •rpt �0 0�
February 11, 1982 Priv �IT��
300 Metro Square Building
Saint Paul. Minnesota 55101
Mr. Thomas L. Hedges Telephone 612/291-6359
City Administrator
City of Eagan
3795 Pilot Knob Road
P.O. Box 21199
Eagan, Minnesota 55122
Dear Mr. Hedges:
In response to your letter of January 19, 1982, I would like to assure you that
the paratransit study is proceeding in line with its original goals and
objectives. The purpose of the study is to determine if a cost effective para -
transit system can be designed to serve the internal circulation needs of
communities of Apple Valley, Burnsville, Eagan, Lakeville, Rosemount, and
Savage.
As a note of clarification, in 1978, the Metropolitan Transit Commission (MTC)
submitted a preliminary paratransit application to the Minnesota Department of
Transportation (Mn/DOT) on behalf of the cities of Apple Valley, Burnsville,
and Eagan. This project was not funded by Mn/DOT. While there are
similarities between the current paratransit study and the project that was
proposed in 1978, they are different studies.
In your letter, you asked for answers to five questions. I will respond to
each of the questions separately.
1. WHAT EXACTLY ARE THE GOALS AND OBJECTIVES OF THE PARATRANSIT STUDY?
The goal of the paratransit study is to determine whether an affordable para -
transit service can be designed to serve the communities of Apple Valley,
Eagan, Burnsville, Lakeville, Rosemount and Savage.
The study is divided into two phases. During the first phase, the feasibility
of designing a checkpoint paratransit service as compared to other paratransit
alternatives will be determined. During the second phase, a computerized dis-
patching system would be designed if warranted.
The Metropolitan Council received a $95,000 grant from UMTA to assist the
communities in the above two phases of the study.
The project currently is mid -way through the first phase, the feasibility
analysis and a final report is expected in May. The second phase would be
carried out only if the cities decide to implement a system; therefore, its
time frame cannot be accurately projected.
An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising:
Anoka County C Carver County - Dakota County -. Hennepin County � Ramsey County O Scott Cauncy - Washington Coun Ly
Mr. Thomas L. Hedges
Page 2
2. WHAT ARE THE VARIOUS ALTERNATIVES FOR FINANCING THE PARATRANSIT SYSTEM?
If a paratransit system is feasible, financing of such a system will be
determined by the participating communities. Financing decisions will be
difficult to make; city councils will have to determine how much the service
will benefit the communities and how much they are willing to allocate for such
a service. Other sources of funds from the private sector and the state and
federal governments will also have to be explored.
3. HOW WILL TRANSPORTATION BE PROVIDED TO THOSE INDIVIDUALS WHO NEED TO GET 1
The purpose of this study is to determine the feasibility of a paratransit
system to serve the intercity needs between the six participating communities.
This study will not attempt to reorganize, reorient or replace any of the MTC
routes currently serving the communities. It may, however, address the access
of the paratransit system to the existing MTC service.
While 1981 legislation permits certain communities to explore alternatives to
MTC service, this study is not designed to accomplish this task.
4. WHAT HAPPENS IF ONE OF THE SIX CITIES WANTS TO OPT OUT OF THE PARATRANSIT
SYSTEM?
The decision to be part of a paratransit system belongs to the city council of
each community and opting out of the system will be the privilege of the city
council.
5. DOES THE PARATRANSIT SYSTEM HAVE ANY PRIORITIES, IF SO, WHAT ARE THEY?
While the study has goals and objectives, it has no priorities other than to
assist the communities in determining if a paratransit system is feasible and
affordable.
I hope this letter addressed your concerns. Please don't hesitate to contact
me if you need further clarification.
Sincerely,
Natalia Diaz
Project Manager
cc: Betty Schaumburg
Ed Brunkhorst
Kathy Ridder
Gayle Kincannon
ND:lh
LA271A
MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 22, 1982
SUBJECT: 1982 BUDGETARY REVISIONS
Due to the anticipation of a reduction of state aids, a freeze
on many budgetary expenditures was authorized by City Council action
on November 17, 1981. Recently, action was taken by the Minnesota
Legislature to reduce Local government aid $39,309 and homestead
credit by approximately $7,821 and shade tree grant monies by $5,000.
At the January 19, 1982 City Council meeting, the City Administrator
was directed to prepare budgetary adjustments totaling $52,130
to the 1982 Budget for future consideration by the City Council.
The City Administrator has coordinated a proposed budgetary
reduction for the 1982 Budget through involvement of all department
heads. Adjustments for consideration are listed below:
Administration
Office Supplies $ 200
Postage 500
General Printing 900
$ 1,600
Finance/Clerk/Elections
Salaries & Wages $ 1,000
Printed Material 340
Electronic Data Processing 1,000
Other Contractual Services 1,500
3,840
Planning & Zoning
Professional Services 1,402
1,402
General Government Buildi
Building Repair Supplies $ 100
Electricity 300
Buildings Repair 200
Miscellaneous 75
675
1982 Budgetary Revisions Memo
February 22, 1982
Page Two
Police
Fire
Teleprocessing Equipment
Conferences & Schools
Other Equipment
Furniture - Office
Operating Supplies
Miscellaneous Repairs
Miscellaneous Supplies
Salaries & Wages
$ 3,570
600
5,000
1,000--
1,270
800
600
6,528
$19,368
Waste Removal $ 4,000
Machinery & Equipment Rentals 200
General Print & Binding 60
4,260
Protective Inspection
Professional $ 2,000
Reference Materials 100
2,100
Animal Control
Mobile Equipment $ 500
500
Public Works/Engineering
Salaries, Wages & Benefits $10,355
10,355
Streets & Highways
Salaries, Wages & Benefits $ 1,000
Other Equipment Repair 1,000
Other Contractual Services 200
2,200
Parks & Recreation
Salaries & Wages - Temp. $ 4,000
Shade Tree Program 2,000
6,000
Total General Fund Reductions $52,300
1
1982 Budgetary Revisions Memo
February 22, 1982
Page Three
Each department head submitted departmental reductions varying
from 1.5% - 2.0%; however, in some cases, the amounts were higher.
The City Administrator evaluated the total list of suggested
revisions and the aforementioned items are recommended as a 1982
budget reduction for the General Fund. There is support documenta-
tion on all proposed reductions that will be available for review
at the meeting on Thursday. Approximately 54% of the proposed
reductions are salaries and professional services. Capital expendi-
tures represent approximately 21% of the proposed reductions, while
the remaining 25% is spread over several operating expenses.
New programs are for the most part delayed. Some existing programs
will be cut slightly; however, the impact of the cutback should
cause minimal hardship for the public when realizing the total
amount to be cut is approximately 1.6% of the total General Fund
Budget.
ity A ministra or
MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 23, 1982
SUBJECT: PERSONNEL COMMITTEE MEETING/2-11-82
The Personnel Committee, made up of Chairman City.Councilmember
Tom Egan and City Councilmember Ted Wachter, met with the City
Administrator on February 11, 1982 at 4:30 p.m. in the office of
the City Administrator. The purpose of the committee meeting was
to gather facts and prepare recommendations for consideration by
the City Council regarding the three (3) following items:
Compensatory Time for Supervisory Employees
2. Vacation Schedule for Supervisory Employees
3. Fire Department Policies
a. Limited Duty Fire Fighters
b. Chief Childers' Action Regarding Additional Daytime
Fire Fighters
1. The Committee reviewed a memorandum that was prepared by the City
Administrator (a copy is attached for your review) that expressed
his concern over the amount of compensatory time that is recorded
as official payroll information for supervisory employees. Because
the total number of hours is considerably high, the Personnel Com-
mittee was concerned that, unless a policy is considered that regu-
lates the use and accrual of compensatory time, the City could
be exposed to an enormous liability when supervisory employees
leave City employment. The Personnel Committee reviewed several
alternatives and, based on their findings, recommended that super-
visory employees receive up to a maximum addition of 100 hours
transferable from compensatory time to vacation time in exchange
for supervisory employees giving up all recorded compensatory time.
In the future, employees would record actual hours worked; however,
there would be no consideration for compensatory time. Since the
Personnel Committee meeting, the City Administrator has reviewed
the personnel files for each of the supervisory employees, and
apparently, certain supervisory employees were given the under-
standing by former City Councils that they would be given compensa-
tory time off in the form of actual time off or a cash payment.
The City Administrator supports the recommendation of the Personnel
Committee; however, the issue could become sensative due to various
letters and understanding of employment for a number of the super-
visory employees. The City Administrator will comment in further
detail on this matter at the meeting on Thursday.
Personnel Committee Memo
February 23, 1982
Page Two
2. Vacation accrual for supervisory employees ties directly to compen-
satory time, realizing that certain employees have used compensatory
time rather than vacation and therefore have built up larger vaca-
tion accrual balances. Onde the compensatory time issue is resolved,
more than likely there will not be any issue with the vacation
schedule as it relates to supervisory employees. The Personnel
Committee has no recommendation due to these findings.
3. Fire Department.
Item a. Limited Duty Fire Fighters -- The Personnel Committee
discussed in some length the question of whether a fire fighter,
once injured, should be granted limited duty and therefore qualify
for a full twenty year pension upon completing twenty years of
service as a firefighter. The Personnel Committee feels strongly
that there should be a cut off time for years of service if limited
duty is to be considered for a fire fighter. The number of years
considered was seventeen, meaning a fire fighter would have to
have served as a member of the fire department for a minimum of
seventeen years before becoming disabled before becoming qualified
for limited duty. One consideration to qualify for a twenty year
pension while serving limited duty is to equate one and one-half
years of full service for one year of pension for those years served
after seventeen. In other words, a fire fighter who is injured
and provided limited duty after seventeen years must complete twenty-
one and one-half years to qualify for a twenty year pension. There
would be certain criteria established such as medical proof of
a disability and guidelines established by the Fire Department.
Since the Personnel Committee meeting, Chief Bob Childers has dis-
cussed the idea of limited duty with the volunteer fire fighters
and there is some concern whether the Fire Department wants to
continue any consideration for limited duty at all. At the time
of this memorandum, the City Administrator had not communicated
with Chief Childers; however, he will have a response for the
meeting on Thursday.
Item b. An updated list of the number of daytime and nighttime
fire fighters will be made available at the meeting on Thursday.
ity ACministrator
PERSONNEL COMMITTEE
February 11, 1982
4:30 P.M.
OFFICE OF THE CITY
I. Compensatory Time
II. Vacation Schedule
III. Fire Department Policies
IV. Other
u��V.• +• • 11� � � 71 �•u�u1YYY�1�
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 10, 1982
: 7 • 71' • I Y ••: 1 Y71 IYI 1
The following items are in order for discussion by the Personnel Committee
at a meeting scheduled for Thursday, February 11, 1982 at 4:30 P.M.:
1) Compensatory time
2) Vacation schedule
3) Fire Department personnel
The%meeting will be held in the office of the City Administrator and is
scheduled to end at 6:00 P.M.
06SWO-60,"Y LOW&WSia'
The City has practiced an unwritten policy allowing for the recording and
use of compensatory time for all supervisory and non -supervisory employees
since the first full time employees were employed in the 1960's. To date,
the non -supervisory employees have maintained a law controllable balance
dun to the normal 40 -hour work week. However, supervisory (management)
employees often exceed the normal 40 -hour work week, and due to the amount
of work recently experienced in our City, it is not possible to take off
time equal to the compensatory time sane employees have accrued. There is
language provided for in the clerical contract allowing for use of the com-
pensatory tine. It is possible for those employees to take off time as it
occurs and therefore, the accumulation of hours for non -supervisory employ-
ees is not a concern.
Since the number of hours recorded in excess of the normal 40 (forty) hour
work week has increased substantially in the last 2-3 years, a liability
question has arisen in this office regarding fair cupensaticn in the
amount of wages, or time off. This applies to the employee during employ-
ment or upon resignation. A legal opinion regarding this issue will be
available for review at the Committee Meeting. Also available at the Carr
mittee Meeting will be a review of the most current balance of oompensa-
tory time accred for supervisory employees.
So as to limit a future liability, or challenge, by an employee, a written
policy is necessary to control the use and regulation of compensatory time.
The following options for written policy are offered for discussion:
1) No cmpensatory time for any supervisory employee
2) Compensatory time will be available to supervisory
employees for any hours worked beyond the designated
work week for their classification. (As an example;
the City Administrator normally works 9 -hour days
with two evening meetings that average 3-4 hours
Personnel Committee Meeting
February 10, 1982
Page two ,
each. 'Therefore, a normal work week would be approx-
imately 52 hours for that position.) Compensation is
defined as the level of responsibility, hours worked,
and level of expertise for any given employee classi-
fication. Therefore, each supervisory would lie review-
ed to determine a level of work hours for his or her
position classification, and the compensatory time
would be established in relationship to those work
hours. Using the exmple above for the City Administra-
tor, compensatory time would be made available for any
work over 52 hours per week.
3) Compensatory time is converted to a cash payment with
no time actually taken. Again, a policy for deter-
mining compensatory time is required such as No. 2
above.
4) Compensatory time is detenT ned by the City Administra-
tor for special events, meetings or other extraordinary
events that benefit the City of Fagan as he so designates
for any supervisory employee.
Because of the size of the organization and the amount of work load exper-
ienced by many of the supervisory employees, time above and beyond 40-45
hours a week has been necessary to meet the work load. Therefore, careful
consideration should be given to a policy that would be fair and equitable
to the City of Fagan as well as the supervisory employees.
R77�i@7Z
The City Administrator would like to discuss the vacation schedule as it
relates to all supervisory employees. There are some concerns that vaca-
tion is not being used by certain employees due to the use of compensatory
time and/or the work load of certain positions. Information will be made
available as to the vacation accrual for supervisory employees as of 1-19-82.
The City Administrator will discuss various alternatives to the use of vaca-
tion time after compensatory time is reviewed.
• mr "d ,jIw4kN;
At the December 15, 1981 City Council Meeting, a request for additional
fire fighters was considered containing 6 (six) whereas and the following
motion, "That the Fagan Fire Department be directed to add at least 10 fire-
men to the day available list at Stations 2 and 3, and further that the De-
partment staffing stay at 75 fire fighters in omampliance with the current
ordinance." Fire Chief Childers and the two District Chiefs net with the en-
tire City Council at a Special Committee Meeting on January 28, 1982 to dis-
cuss in future detail the need for additional fire fighters. The Fire De-
partment is looking at a reserve program for older fire fighters, and also
would like some recommendation as it relates to the number of fire fighters.
The City Administrator is compiling information that will be available for
review on both of these issues.
Personnel Comittee
February 10, 1982
Page three
All additional information as referenoed in this memo will be available for
review at our meeting tomorrow evening.
`\6win- I kkAq) -
Thomas L. Hedges
City Administrator
VACATION
COMP. "TIME
NAME I
BALANCE
1-1-81
I EARNED
I 1981
I USED
I 1981':
I BALANCE 11
112-26-8111
BALANCE
1-1-81
I EARNED
1 1981
I USED
1 1981
I BALANCE
112-26-811
Hedges I
296.6
120.12
1 68.0
1 348.7 11".1132.0
I 348.5
1 90.0
1 1390.5 1
VanOverbeke 11
80.0
1 80.08
1 40.0
1 120.1 I
1 83.0
1 46.0
I 37.0 1
Runkle I�
216.0
1 100.1
1 124.0
1 192.1 1
627.5
274.5
1 219.0
I 683.0 1
Berthe ii
213.4
i 130.22
1 181.0
1 162.6 11
52.0
1 45.5
1 60.5
I 37.0 1
DesLauriers 1I
II
253.4
1 130.22
I
168.0
I
215.6
� II
274.0
182.0
�
346.0
I
110.0
I I
D. Peterson ii
222.0
1� 12�
159.0
183.1 1
219.5
1 27.0
48.5
1 198.0
Reid ii
227.4
i 120.12
172.0
175.5 11
145.5
1 96.5
77.5
1 164.57
Branch ii
486.0
i 126.81
1 404.0
208.8
1 644.0
1 59.0
1 93.0
1 610.0 1
Colbert ii
79.0
i 80.08
1 72.0
1 87.1
I 650.0
1 376.0
1 127.5
898.5 1
Shockley 1I
394.5
I 120.12
1 320.0
1 194.6
1 67.5
1 120.0
1 76.0 1
111.5 1
McGuffee 11
108.0
1 120.12
1 144.0
1 84.1 1I
26.3
I 111.9
1 80.5 1
57.7 1
Peterson 11
37.1
1 80.08
1 24.0
I 93.2 11
---
I 119.5
1 114.3 I
5.2 1
Vraa
I 40.0
1 80.08
1 ---
1 120.1 11
127.0
1 188.0
116.0 1
199.0
Connolly 11
175.0
1 120.12
I 144.0
1 151.1 11
366.5
1 165.6
1 142.5 I
389.6 1
MEMO TO: HONORABLE CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 26, 1982
SUBJECT: DEATH OF MAYOR BLOMQUIST'S FATHER
For your information, Mayor Blomquist's father, Harland Humphrey,
passed away about 10:00 p.m. last evening, Thursday, February 25,
1982.
Visitation will be Sunday, February 28, at the Albin Funeral Chapel,
2200 Nicollet Avenue, from 4:00 to 7:00 p.m. Flowers have been
ordered in the name of the City Council and Department Heads.
The funeral will be held Monday afternoon at Wesley Methodist Church
at 101 East Grant. We do not know the time of the funeral as of
now. The City Administrator will telephone you with that informa-
tion tomorrow or Sunday.
The family will take the body back to Iowa on Tuesday for burial.
City A ministrator
MEMO TO: 1982 CITY OF EAGAN BUDGET USERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 26, 1982
SUBJECT: 1982 OPERATING BUDGET REDUCTIONS
PAGE
NUMBER
In official City Council action at a special meeting held February
25, 1982, the following adjustments were made to the 1982 general
fund budget. These adjustments amount to a $52,300 reduction to
1982 operations. The reductions were adopted based on the recom-
mendation of the City Administrator after department head review
of individual deparmental budgets and necessitated by a reduction
in intergovernmental revenue from the State of Minnesota.
Please note the following changes in your copy of the budget
PAGE
CHANGE
CHANGE
NUMBER
DESCRIPTION
Personal Services
-fu--
10
Intergovernmental Revenue
829,460
777,160
10
Total General Fund
3,287,130
3,234,830
12
Local Government Aid
356,380
317,070
12
Homestead Credit
380,520
372,530
12
Shade Tree Disease Program
5,000
-0-
12
7,910
829,460
777,160
13
Total General Fund
3,287,130
3,234,830
14
Administration
107,290
105,690
14
Finance/Clerk/Elections
241,760
237,920
14
Planning & Zoning
70,690
69,290
14
General Governmental Buildings
33,680
33,000
14
16,340
541,570
534,050
14
Police
1,1983240
1,178,870
14
Fire
212,960
208,700
14
Protective Inspections
155,090
152,990
14
Animal Control
23,380
22,880
14
4,500
1,6543640
1,628,410
14
Public Works/Engineering
203,830
193,480
14
Streets & Highways
423,610
421,410
14
33,680
627,440
614,890
14
Parks & Recreation
385,300
381,300
14
Tree Conservation
44,680
42,680
14
53,340
429,980
423,980
14
Total General Fund Expenditures
3,287,130
3,234,830
15
02 -Supplies, Repair & Maintenance
1,000
800
15
02 -Other Charges & Services
22,510
21,110
15
02 -Total
107,290
105,690
15
05 -Personal Services
140,700
139,700
15
05 -Supplies, Repair & Maintenance
8,250
7,910
15
05 -Other Charges & Services
92,310
89,810
15
05 -Total
241,760
237,920
16
08 -Other Charges & Services
17,740
16,340
16
08 -Total
70,690
69,290
16
09 -Supplies, Repair & Maintenance
1,750
1,650
16
09 -Capital Outlay
12,690
12,110
16
09 -Total
33,680
33,000
16
Total General Government
541,570
534,050
16
11 -Personal Services
983,040
976,510
16
11 -Supplies, Repair & Maintenance
72,230
70,960
16
11 -Other Charges & Services
89,630
84,060
16
11 -Capital Outlay
53,340
47,340
16
11 -Total
1,198,240
1,178,870
16
12 -Other Charges & Services
40,500
36,240
16
12 -Total
212,960
208,700
17
13 -Other Charges & Services
43,050
40,950
17
13 -Total
155,090
152,990
17
14 -Capital Outlay
1,800
1,300
17
14 -Total
233380
22,880
17
Total Public Safety
1,654,640
1,628,410
17
21 -Personal Services
176,380
166,030
17
21 -Total
203,830
193,480
18
22 -Personal Services
204,160
203,160
18
22 -Other Charges & Services
125,030
123,830
18
22 -Total
423,610
421,410
18
Total Public Works
627,440
614,890
18
31 -Personal Services
272,350
268,350
18
31 -Total -
385,300
381,300
18
32 -Capital Outlay
10,650
81650
18
32 -Total
44,680
42,680
18
Total Parks & Recreation
429,980
423,980
18
Total General Fund
3,287,130
3,234,830
22
Supplies, Repair & Maintenance
1,000
800
22
Other Charges & Services
22,510
21,110
22
Total
107,290
105,690
22
Office Supplies
600
400
22
Subtotal
13000
800
22
Postage
2,800
2,300
22
General Printing & Binding
3,500
2,600
22
Subtotal
22,510
21,110
22
Total
107,290
105,690
CHANGE
DESCRIPTION
rKum
ku
Personal Services
140,700
139,700
Supplies, Repair & Maintenance
8,250
7,910
Other Charges & Services
92,310
89,810
Total
241,760
237,920
Salaries & Wages -Temporary
4,000
3,000
Subtotal
140,700
139,700
Printed Material
2,400
2,060
Subtotal
8,250
7,910
Electronic Data Processing
22,000
21,000
Other Contractual Services
9,800
8,300
Subtotal
92,310
89,810
Total
241,760
237,920
Other Charges & Services
17,740
16,340
Total
70,690
69,290
Professional Services -Planning
13,000
11,600
Subtotal
17,740
16,340
Total
70,690
69,290
Supplies, Repair & Maintenance
1,750
1,650
Other Charges & Services
12,690
12,110
Total
33,680
33,000
Building Repair Supplies
800
700
Subtotal
1,750
1,650
Electricity
4,500
4,200
Buildings Repair
2,000
1,800
Miscellaneous
300
220
Subtotal
12,690
12,110
Total
33,680
33,000
Personal Services
983,040
976,510
Supplies, Repair & Maintenance
72,230
70,960
Other Charges & Services
89,630
84,060
Capital Outlay
53,340
47,340
Total
1,198,240
1,178,870
Salaries & Wages -Regular
772,480
761,150
Salaries & Wages -Temporary
42,180
40,980
Subtotal
983,040
976,510
Operating Supplies -General
7,050
5,780
Subtotal
72,230
70,960
Teleprocessing Equipment
3,570
0
Other Equipment Repair
6,520
5,720
Miscellaneous
2,600
2,000
Conferences & Schools
7,190
6,590
Subtotal
89,630
84,060
Office Furnishings & Equipment
2,000
1,000
Other Equipment
5,000
0
Subtotal
53,340
47,340
Total
1,198,240
1,178,870
Other Charges & Services
40,500
36,240
Total
212,960
208,700
General Printing & Binding
600
540
Waste Removal
4,000
0
Machinery & Equipment Rental
200
0
Subtotal
40,500
36,240
Total
212,960
208,700
Other Charges & Services
43,050
40,950
Total
155,090
152,990
Electrical Inspections
26,000
24,000
Reference Materials
300
200
Subtotal
43,050
40,950
Total
155,090
152,990
Capital Outlay
1,800
1,300
Total
23,380
22,880
Mobile Equipment
1,800
1,300
Subtotal
1,800
1,300
Subtotal
23,380
22,880
Personal Services
176,380
166,030
Total
203,830
193,480
Salaries & Wages -Regular
147,340
138,670
Accrued Retirement Benefits
17,570
16,530
Accrued Insurance Benefits
11,470
10,830
Subtotal
176,380
166,030
Total
203,830
193,480
Personal Services
204,160
203,160
Other Charges & Services
125,030
123,830
Total
423,610
421,410
Salaries & Wages -Temporary
2,600
1,600
Subtotal
204,160
203,160
Other Equipment Repair
7,500
6,500
Other Contractual Services
1,000
800
Subtotal
125,030
123,830
Total
423,610
421,410
Personal Services
272,350
268,350
Total
385,300
381,300
Salaries & Wages -Temporary
49,090
45,090
Subtotal
272,350
268,350
Total
385,300
381,300
Capital Outlay
10,650
8,650
Total
44,680
42,680
Other Improvements
10,000
8,000
Subtotal
10,650
8,650
Total
44,680
42,680