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02/23/1982 - City Council Special11 MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 23, 1982 SUBJECT: SPECIAL CITY COUNCIL MEETING/FEBRUARY 25, 1982 A special meeting of the Eagan City Council was set at the last regular meeting held on February 16, 1982 to specifically discuss 1982 Budget adjustments, recommendations presented by the Personnel Committee and to view a slide show on the proposed paratransit system. One additional item was added to the agenda at the request - of Mayor Blomquist which is a discussion of public school facilities located within the City of Eagan. This agenda item is quite general and therefore allows for discussion on any aspect of public schools or school systems located within our community. Originally, the City Council wanted to view the paratransit slide show as the first item on the agenda. However, due to a conflict with the City of Apple Valley (it is their regular City Council meeting evening), it will not be possible to view this slide show until approximately 9:00. There should be enough discussion regarding the first items on "ie agenda that the slide show presentation from 9:00 to 9:15 p.m. will work quite well on the scheduled agenda. The City Administrator has received a response from the project manager of the paratransit study, representing the Metropolitan Council and a copy of that letter is enclosed for your review. Also enclosed is a copy of a letter that was sent by the City Ad- ministrator to the Metropolitan Council. Also on the agenda is the City Hall expansion. The City Administra- tor will provide a brief outline and time table for the City Hall expansion project. There should be a brief discussion on how the City Council wants to proceed with selection of an architect to draw up tentative plans as well as prepare cost estimates for a bond referendum. Information will be available for review at the special meeting. Informational The City Administrator would like direction from the City Council regarding the jail facility. Each member of the City Council should have received a letter from County Commissioner Voss regarding site selection for a law enforcement facility in the City of Eagan. Also enclosed for your information is a copy of any appeal notice from Ken Ketchum, George Sanborn and Phil Gjevre regarding the storm sewer improvement assessments for Project 257. Aold City A ministrati BEA BLOMQUIST MAYOR n THOMAS EGAN CITY.- . OF EAGAN • JAMES A. THOMAS JERRY THOMASAS ' THEODORE WACHTER --��M%!I 'Ly'�]T9i RILOT KNOB ROAD - COUNCIL MEMBEPS"�N'�P.O; BOx ]1199 -.(:,• EAGAN,NIINNESOTA `• '' Januar 19, 1982PHONE Y 4-8100.., . `1 NATALIO DIAZ fAr` a ',• _ PROJECT MANAGER"t _. METROPOLITAN COUNCIL 300 METRO SQUARE BUILDING 7TH & ROBERT STS ST PAUL MN 55101 Dear Mr. Diaz: THOMAS HEDGES CITY ADMINISTRATOR EUGENE VAN OVERSEKE CITY CLERK I am writing this letter on behalf of the Eagan City Council to request specific information regarding the goals, objectives and status of the pro- posed paratransit system. According to our records, a preliminary applica- tion that was made by the Metropolitan Council on behalf of the Cities of Apple Valley, Burnsville and Eagan in early 1978 read as follows, "to demonstrate a paratransit system that would serve the communities of Apple Valley, Burnsville and Eagan which would provide local circulation needs and provide a collection and distribution system for regular route transit, in a manner consistent with the paratransit development guide plan." This study was later expanded to include the Cities of Lakeville, Rosemount • and Savage. The objectives of the study further indicate that the para - transit project was to: • Improve accessibility to regular route transit; 2. Determine what regular route transit is unable to provide that could be provided through paratransit; 3. Determine if the paratransit system would be utilized by drivers and passengers and at what price the service would be used. The original project description suggested van service for shopping and major employment centers throughout the six cities. In addition, the para - transit proposal was intended to compliment the existing MTC regular route system. It is the City of Eagan's understanding that the paratransit study will be completed by the consulting firm of Cambridge Systematics, hired by the Metropolitan Council. The City of Eagan is concerned that many of the objectives and the project description as originally proposed for a para - transit study have been changed during the past two years. Apparently, a bus service is now under consideration that would act as an alternative to the MTC bus service. The City of Eagan realizes legislation exists that allows this alternative; however, a full fledged bus service was never con- sidered as an alternative. $9 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. Revievyed =BrM TILH Date: ------ 0' City of Eagan/Paratransit • January 19, 1982 Page Two The City of Eagan has several concerns it would like to have addressed before the paratransit study proceeds too much further: 1. What exactly are the goals and objectives of the paratransit study? 2. What are the various alternatives for financing the paratransit system? 3• How will .transportation be provided to those individuals who need to get to and from the PFinneapolis_and St. Paul areas? 4. What happens if one of the six cities wants to opt out of the para— transit system? 5• Does the paratransit sutdy/system have any priorities? If so, what are they? The City of Eagan is very concerned that the paratransit study has expanded into more than originally planned without adequate communication between the Metropolitan Council and the six communities. By addressing • the concerns I noted previously, I feel the Eagan City Council would have a better understanding of what is happening with paratransit. Sincerely, Thomas L. Hedges City Administrator TLH/hnd cc: Betty Schaumberg Ed Brunkhorst • Reviewed Sr. TW Date: ;o; ®' �•` Fg _44: •rpt �0 0� February 11, 1982 Priv �IT�� 300 Metro Square Building Saint Paul. Minnesota 55101 Mr. Thomas L. Hedges Telephone 612/291-6359 City Administrator City of Eagan 3795 Pilot Knob Road P.O. Box 21199 Eagan, Minnesota 55122 Dear Mr. Hedges: In response to your letter of January 19, 1982, I would like to assure you that the paratransit study is proceeding in line with its original goals and objectives. The purpose of the study is to determine if a cost effective para - transit system can be designed to serve the internal circulation needs of communities of Apple Valley, Burnsville, Eagan, Lakeville, Rosemount, and Savage. As a note of clarification, in 1978, the Metropolitan Transit Commission (MTC) submitted a preliminary paratransit application to the Minnesota Department of Transportation (Mn/DOT) on behalf of the cities of Apple Valley, Burnsville, and Eagan. This project was not funded by Mn/DOT. While there are similarities between the current paratransit study and the project that was proposed in 1978, they are different studies. In your letter, you asked for answers to five questions. I will respond to each of the questions separately. 1. WHAT EXACTLY ARE THE GOALS AND OBJECTIVES OF THE PARATRANSIT STUDY? The goal of the paratransit study is to determine whether an affordable para - transit service can be designed to serve the communities of Apple Valley, Eagan, Burnsville, Lakeville, Rosemount and Savage. The study is divided into two phases. During the first phase, the feasibility of designing a checkpoint paratransit service as compared to other paratransit alternatives will be determined. During the second phase, a computerized dis- patching system would be designed if warranted. The Metropolitan Council received a $95,000 grant from UMTA to assist the communities in the above two phases of the study. The project currently is mid -way through the first phase, the feasibility analysis and a final report is expected in May. The second phase would be carried out only if the cities decide to implement a system; therefore, its time frame cannot be accurately projected. An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising: Anoka County C Carver County - Dakota County -. Hennepin County � Ramsey County O Scott Cauncy - Washington Coun Ly Mr. Thomas L. Hedges Page 2 2. WHAT ARE THE VARIOUS ALTERNATIVES FOR FINANCING THE PARATRANSIT SYSTEM? If a paratransit system is feasible, financing of such a system will be determined by the participating communities. Financing decisions will be difficult to make; city councils will have to determine how much the service will benefit the communities and how much they are willing to allocate for such a service. Other sources of funds from the private sector and the state and federal governments will also have to be explored. 3. HOW WILL TRANSPORTATION BE PROVIDED TO THOSE INDIVIDUALS WHO NEED TO GET 1 The purpose of this study is to determine the feasibility of a paratransit system to serve the intercity needs between the six participating communities. This study will not attempt to reorganize, reorient or replace any of the MTC routes currently serving the communities. It may, however, address the access of the paratransit system to the existing MTC service. While 1981 legislation permits certain communities to explore alternatives to MTC service, this study is not designed to accomplish this task. 4. WHAT HAPPENS IF ONE OF THE SIX CITIES WANTS TO OPT OUT OF THE PARATRANSIT SYSTEM? The decision to be part of a paratransit system belongs to the city council of each community and opting out of the system will be the privilege of the city council. 5. DOES THE PARATRANSIT SYSTEM HAVE ANY PRIORITIES, IF SO, WHAT ARE THEY? While the study has goals and objectives, it has no priorities other than to assist the communities in determining if a paratransit system is feasible and affordable. I hope this letter addressed your concerns. Please don't hesitate to contact me if you need further clarification. Sincerely, Natalia Diaz Project Manager cc: Betty Schaumburg Ed Brunkhorst Kathy Ridder Gayle Kincannon ND:lh LA271A MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 22, 1982 SUBJECT: 1982 BUDGETARY REVISIONS Due to the anticipation of a reduction of state aids, a freeze on many budgetary expenditures was authorized by City Council action on November 17, 1981. Recently, action was taken by the Minnesota Legislature to reduce Local government aid $39,309 and homestead credit by approximately $7,821 and shade tree grant monies by $5,000. At the January 19, 1982 City Council meeting, the City Administrator was directed to prepare budgetary adjustments totaling $52,130 to the 1982 Budget for future consideration by the City Council. The City Administrator has coordinated a proposed budgetary reduction for the 1982 Budget through involvement of all department heads. Adjustments for consideration are listed below: Administration Office Supplies $ 200 Postage 500 General Printing 900 $ 1,600 Finance/Clerk/Elections Salaries & Wages $ 1,000 Printed Material 340 Electronic Data Processing 1,000 Other Contractual Services 1,500 3,840 Planning & Zoning Professional Services 1,402 1,402 General Government Buildi Building Repair Supplies $ 100 Electricity 300 Buildings Repair 200 Miscellaneous 75 675 1982 Budgetary Revisions Memo February 22, 1982 Page Two Police Fire Teleprocessing Equipment Conferences & Schools Other Equipment Furniture - Office Operating Supplies Miscellaneous Repairs Miscellaneous Supplies Salaries & Wages $ 3,570 600 5,000 1,000-- 1,270 800 600 6,528 $19,368 Waste Removal $ 4,000 Machinery & Equipment Rentals 200 General Print & Binding 60 4,260 Protective Inspection Professional $ 2,000 Reference Materials 100 2,100 Animal Control Mobile Equipment $ 500 500 Public Works/Engineering Salaries, Wages & Benefits $10,355 10,355 Streets & Highways Salaries, Wages & Benefits $ 1,000 Other Equipment Repair 1,000 Other Contractual Services 200 2,200 Parks & Recreation Salaries & Wages - Temp. $ 4,000 Shade Tree Program 2,000 6,000 Total General Fund Reductions $52,300 1 1982 Budgetary Revisions Memo February 22, 1982 Page Three Each department head submitted departmental reductions varying from 1.5% - 2.0%; however, in some cases, the amounts were higher. The City Administrator evaluated the total list of suggested revisions and the aforementioned items are recommended as a 1982 budget reduction for the General Fund. There is support documenta- tion on all proposed reductions that will be available for review at the meeting on Thursday. Approximately 54% of the proposed reductions are salaries and professional services. Capital expendi- tures represent approximately 21% of the proposed reductions, while the remaining 25% is spread over several operating expenses. New programs are for the most part delayed. Some existing programs will be cut slightly; however, the impact of the cutback should cause minimal hardship for the public when realizing the total amount to be cut is approximately 1.6% of the total General Fund Budget. ity A ministra or MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 23, 1982 SUBJECT: PERSONNEL COMMITTEE MEETING/2-11-82 The Personnel Committee, made up of Chairman City.Councilmember Tom Egan and City Councilmember Ted Wachter, met with the City Administrator on February 11, 1982 at 4:30 p.m. in the office of the City Administrator. The purpose of the committee meeting was to gather facts and prepare recommendations for consideration by the City Council regarding the three (3) following items: Compensatory Time for Supervisory Employees 2. Vacation Schedule for Supervisory Employees 3. Fire Department Policies a. Limited Duty Fire Fighters b. Chief Childers' Action Regarding Additional Daytime Fire Fighters 1. The Committee reviewed a memorandum that was prepared by the City Administrator (a copy is attached for your review) that expressed his concern over the amount of compensatory time that is recorded as official payroll information for supervisory employees. Because the total number of hours is considerably high, the Personnel Com- mittee was concerned that, unless a policy is considered that regu- lates the use and accrual of compensatory time, the City could be exposed to an enormous liability when supervisory employees leave City employment. The Personnel Committee reviewed several alternatives and, based on their findings, recommended that super- visory employees receive up to a maximum addition of 100 hours transferable from compensatory time to vacation time in exchange for supervisory employees giving up all recorded compensatory time. In the future, employees would record actual hours worked; however, there would be no consideration for compensatory time. Since the Personnel Committee meeting, the City Administrator has reviewed the personnel files for each of the supervisory employees, and apparently, certain supervisory employees were given the under- standing by former City Councils that they would be given compensa- tory time off in the form of actual time off or a cash payment. The City Administrator supports the recommendation of the Personnel Committee; however, the issue could become sensative due to various letters and understanding of employment for a number of the super- visory employees. The City Administrator will comment in further detail on this matter at the meeting on Thursday. Personnel Committee Memo February 23, 1982 Page Two 2. Vacation accrual for supervisory employees ties directly to compen- satory time, realizing that certain employees have used compensatory time rather than vacation and therefore have built up larger vaca- tion accrual balances. Onde the compensatory time issue is resolved, more than likely there will not be any issue with the vacation schedule as it relates to supervisory employees. The Personnel Committee has no recommendation due to these findings. 3. Fire Department. Item a. Limited Duty Fire Fighters -- The Personnel Committee discussed in some length the question of whether a fire fighter, once injured, should be granted limited duty and therefore qualify for a full twenty year pension upon completing twenty years of service as a firefighter. The Personnel Committee feels strongly that there should be a cut off time for years of service if limited duty is to be considered for a fire fighter. The number of years considered was seventeen, meaning a fire fighter would have to have served as a member of the fire department for a minimum of seventeen years before becoming disabled before becoming qualified for limited duty. One consideration to qualify for a twenty year pension while serving limited duty is to equate one and one-half years of full service for one year of pension for those years served after seventeen. In other words, a fire fighter who is injured and provided limited duty after seventeen years must complete twenty- one and one-half years to qualify for a twenty year pension. There would be certain criteria established such as medical proof of a disability and guidelines established by the Fire Department. Since the Personnel Committee meeting, Chief Bob Childers has dis- cussed the idea of limited duty with the volunteer fire fighters and there is some concern whether the Fire Department wants to continue any consideration for limited duty at all. At the time of this memorandum, the City Administrator had not communicated with Chief Childers; however, he will have a response for the meeting on Thursday. Item b. An updated list of the number of daytime and nighttime fire fighters will be made available at the meeting on Thursday. ity ACministrator PERSONNEL COMMITTEE February 11, 1982 4:30 P.M. OFFICE OF THE CITY I. Compensatory Time II. Vacation Schedule III. Fire Department Policies IV. Other u��V.• +• • 11� � � 71 �•u�u1YYY�1� FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 10, 1982 : 7 • 71' • I Y ••: 1 Y71 IYI 1 The following items are in order for discussion by the Personnel Committee at a meeting scheduled for Thursday, February 11, 1982 at 4:30 P.M.: 1) Compensatory time 2) Vacation schedule 3) Fire Department personnel The%meeting will be held in the office of the City Administrator and is scheduled to end at 6:00 P.M. 06SWO-60,"Y LOW&WSia' The City has practiced an unwritten policy allowing for the recording and use of compensatory time for all supervisory and non -supervisory employees since the first full time employees were employed in the 1960's. To date, the non -supervisory employees have maintained a law controllable balance dun to the normal 40 -hour work week. However, supervisory (management) employees often exceed the normal 40 -hour work week, and due to the amount of work recently experienced in our City, it is not possible to take off time equal to the compensatory time sane employees have accrued. There is language provided for in the clerical contract allowing for use of the com- pensatory tine. It is possible for those employees to take off time as it occurs and therefore, the accumulation of hours for non -supervisory employ- ees is not a concern. Since the number of hours recorded in excess of the normal 40 (forty) hour work week has increased substantially in the last 2-3 years, a liability question has arisen in this office regarding fair cupensaticn in the amount of wages, or time off. This applies to the employee during employ- ment or upon resignation. A legal opinion regarding this issue will be available for review at the Committee Meeting. Also available at the Carr mittee Meeting will be a review of the most current balance of oompensa- tory time accred for supervisory employees. So as to limit a future liability, or challenge, by an employee, a written policy is necessary to control the use and regulation of compensatory time. The following options for written policy are offered for discussion: 1) No cmpensatory time for any supervisory employee 2) Compensatory time will be available to supervisory employees for any hours worked beyond the designated work week for their classification. (As an example; the City Administrator normally works 9 -hour days with two evening meetings that average 3-4 hours Personnel Committee Meeting February 10, 1982 Page two , each. 'Therefore, a normal work week would be approx- imately 52 hours for that position.) Compensation is defined as the level of responsibility, hours worked, and level of expertise for any given employee classi- fication. Therefore, each supervisory would lie review- ed to determine a level of work hours for his or her position classification, and the compensatory time would be established in relationship to those work hours. Using the exmple above for the City Administra- tor, compensatory time would be made available for any work over 52 hours per week. 3) Compensatory time is converted to a cash payment with no time actually taken. Again, a policy for deter- mining compensatory time is required such as No. 2 above. 4) Compensatory time is detenT ned by the City Administra- tor for special events, meetings or other extraordinary events that benefit the City of Fagan as he so designates for any supervisory employee. Because of the size of the organization and the amount of work load exper- ienced by many of the supervisory employees, time above and beyond 40-45 hours a week has been necessary to meet the work load. Therefore, careful consideration should be given to a policy that would be fair and equitable to the City of Fagan as well as the supervisory employees. R77�i@7Z The City Administrator would like to discuss the vacation schedule as it relates to all supervisory employees. There are some concerns that vaca- tion is not being used by certain employees due to the use of compensatory time and/or the work load of certain positions. Information will be made available as to the vacation accrual for supervisory employees as of 1-19-82. The City Administrator will discuss various alternatives to the use of vaca- tion time after compensatory time is reviewed. • mr "d ,jIw4kN; At the December 15, 1981 City Council Meeting, a request for additional fire fighters was considered containing 6 (six) whereas and the following motion, "That the Fagan Fire Department be directed to add at least 10 fire- men to the day available list at Stations 2 and 3, and further that the De- partment staffing stay at 75 fire fighters in omampliance with the current ordinance." Fire Chief Childers and the two District Chiefs net with the en- tire City Council at a Special Committee Meeting on January 28, 1982 to dis- cuss in future detail the need for additional fire fighters. The Fire De- partment is looking at a reserve program for older fire fighters, and also would like some recommendation as it relates to the number of fire fighters. The City Administrator is compiling information that will be available for review on both of these issues. Personnel Comittee February 10, 1982 Page three All additional information as referenoed in this memo will be available for review at our meeting tomorrow evening. `\6win- I kkAq) - Thomas L. Hedges City Administrator VACATION COMP. "TIME NAME I BALANCE 1-1-81 I EARNED I 1981 I USED I 1981': I BALANCE 11 112-26-8111 BALANCE 1-1-81 I EARNED 1 1981 I USED 1 1981 I BALANCE 112-26-811 Hedges I 296.6 120.12 1 68.0 1 348.7 11".1132.0 I 348.5 1 90.0 1 1390.5 1 VanOverbeke 11 80.0 1 80.08 1 40.0 1 120.1 I 1 83.0 1 46.0 I 37.0 1 Runkle I� 216.0 1 100.1 1 124.0 1 192.1 1 627.5 274.5 1 219.0 I 683.0 1 Berthe ii 213.4 i 130.22 1 181.0 1 162.6 11 52.0 1 45.5 1 60.5 I 37.0 1 DesLauriers 1I II 253.4 1 130.22 I 168.0 I 215.6 � II 274.0 182.0 � 346.0 I 110.0 I I D. Peterson ii 222.0 1� 12� 159.0 183.1 1 219.5 1 27.0 48.5 1 198.0 Reid ii 227.4 i 120.12 172.0 175.5 11 145.5 1 96.5 77.5 1 164.57 Branch ii 486.0 i 126.81 1 404.0 208.8 1 644.0 1 59.0 1 93.0 1 610.0 1 Colbert ii 79.0 i 80.08 1 72.0 1 87.1 I 650.0 1 376.0 1 127.5 898.5 1 Shockley 1I 394.5 I 120.12 1 320.0 1 194.6 1 67.5 1 120.0 1 76.0 1 111.5 1 McGuffee 11 108.0 1 120.12 1 144.0 1 84.1 1I 26.3 I 111.9 1 80.5 1 57.7 1 Peterson 11 37.1 1 80.08 1 24.0 I 93.2 11 --- I 119.5 1 114.3 I 5.2 1 Vraa I 40.0 1 80.08 1 --- 1 120.1 11 127.0 1 188.0 116.0 1 199.0 Connolly 11 175.0 1 120.12 I 144.0 1 151.1 11 366.5 1 165.6 1 142.5 I 389.6 1 MEMO TO: HONORABLE CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 26, 1982 SUBJECT: DEATH OF MAYOR BLOMQUIST'S FATHER For your information, Mayor Blomquist's father, Harland Humphrey, passed away about 10:00 p.m. last evening, Thursday, February 25, 1982. Visitation will be Sunday, February 28, at the Albin Funeral Chapel, 2200 Nicollet Avenue, from 4:00 to 7:00 p.m. Flowers have been ordered in the name of the City Council and Department Heads. The funeral will be held Monday afternoon at Wesley Methodist Church at 101 East Grant. We do not know the time of the funeral as of now. The City Administrator will telephone you with that informa- tion tomorrow or Sunday. The family will take the body back to Iowa on Tuesday for burial. City A ministrator MEMO TO: 1982 CITY OF EAGAN BUDGET USERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 26, 1982 SUBJECT: 1982 OPERATING BUDGET REDUCTIONS PAGE NUMBER In official City Council action at a special meeting held February 25, 1982, the following adjustments were made to the 1982 general fund budget. These adjustments amount to a $52,300 reduction to 1982 operations. The reductions were adopted based on the recom- mendation of the City Administrator after department head review of individual deparmental budgets and necessitated by a reduction in intergovernmental revenue from the State of Minnesota. Please note the following changes in your copy of the budget PAGE CHANGE CHANGE NUMBER DESCRIPTION Personal Services -fu-- 10 Intergovernmental Revenue 829,460 777,160 10 Total General Fund 3,287,130 3,234,830 12 Local Government Aid 356,380 317,070 12 Homestead Credit 380,520 372,530 12 Shade Tree Disease Program 5,000 -0- 12 7,910 829,460 777,160 13 Total General Fund 3,287,130 3,234,830 14 Administration 107,290 105,690 14 Finance/Clerk/Elections 241,760 237,920 14 Planning & Zoning 70,690 69,290 14 General Governmental Buildings 33,680 33,000 14 16,340 541,570 534,050 14 Police 1,1983240 1,178,870 14 Fire 212,960 208,700 14 Protective Inspections 155,090 152,990 14 Animal Control 23,380 22,880 14 4,500 1,6543640 1,628,410 14 Public Works/Engineering 203,830 193,480 14 Streets & Highways 423,610 421,410 14 33,680 627,440 614,890 14 Parks & Recreation 385,300 381,300 14 Tree Conservation 44,680 42,680 14 53,340 429,980 423,980 14 Total General Fund Expenditures 3,287,130 3,234,830 15 02 -Supplies, Repair & Maintenance 1,000 800 15 02 -Other Charges & Services 22,510 21,110 15 02 -Total 107,290 105,690 15 05 -Personal Services 140,700 139,700 15 05 -Supplies, Repair & Maintenance 8,250 7,910 15 05 -Other Charges & Services 92,310 89,810 15 05 -Total 241,760 237,920 16 08 -Other Charges & Services 17,740 16,340 16 08 -Total 70,690 69,290 16 09 -Supplies, Repair & Maintenance 1,750 1,650 16 09 -Capital Outlay 12,690 12,110 16 09 -Total 33,680 33,000 16 Total General Government 541,570 534,050 16 11 -Personal Services 983,040 976,510 16 11 -Supplies, Repair & Maintenance 72,230 70,960 16 11 -Other Charges & Services 89,630 84,060 16 11 -Capital Outlay 53,340 47,340 16 11 -Total 1,198,240 1,178,870 16 12 -Other Charges & Services 40,500 36,240 16 12 -Total 212,960 208,700 17 13 -Other Charges & Services 43,050 40,950 17 13 -Total 155,090 152,990 17 14 -Capital Outlay 1,800 1,300 17 14 -Total 233380 22,880 17 Total Public Safety 1,654,640 1,628,410 17 21 -Personal Services 176,380 166,030 17 21 -Total 203,830 193,480 18 22 -Personal Services 204,160 203,160 18 22 -Other Charges & Services 125,030 123,830 18 22 -Total 423,610 421,410 18 Total Public Works 627,440 614,890 18 31 -Personal Services 272,350 268,350 18 31 -Total - 385,300 381,300 18 32 -Capital Outlay 10,650 81650 18 32 -Total 44,680 42,680 18 Total Parks & Recreation 429,980 423,980 18 Total General Fund 3,287,130 3,234,830 22 Supplies, Repair & Maintenance 1,000 800 22 Other Charges & Services 22,510 21,110 22 Total 107,290 105,690 22 Office Supplies 600 400 22 Subtotal 13000 800 22 Postage 2,800 2,300 22 General Printing & Binding 3,500 2,600 22 Subtotal 22,510 21,110 22 Total 107,290 105,690 CHANGE DESCRIPTION rKum ku Personal Services 140,700 139,700 Supplies, Repair & Maintenance 8,250 7,910 Other Charges & Services 92,310 89,810 Total 241,760 237,920 Salaries & Wages -Temporary 4,000 3,000 Subtotal 140,700 139,700 Printed Material 2,400 2,060 Subtotal 8,250 7,910 Electronic Data Processing 22,000 21,000 Other Contractual Services 9,800 8,300 Subtotal 92,310 89,810 Total 241,760 237,920 Other Charges & Services 17,740 16,340 Total 70,690 69,290 Professional Services -Planning 13,000 11,600 Subtotal 17,740 16,340 Total 70,690 69,290 Supplies, Repair & Maintenance 1,750 1,650 Other Charges & Services 12,690 12,110 Total 33,680 33,000 Building Repair Supplies 800 700 Subtotal 1,750 1,650 Electricity 4,500 4,200 Buildings Repair 2,000 1,800 Miscellaneous 300 220 Subtotal 12,690 12,110 Total 33,680 33,000 Personal Services 983,040 976,510 Supplies, Repair & Maintenance 72,230 70,960 Other Charges & Services 89,630 84,060 Capital Outlay 53,340 47,340 Total 1,198,240 1,178,870 Salaries & Wages -Regular 772,480 761,150 Salaries & Wages -Temporary 42,180 40,980 Subtotal 983,040 976,510 Operating Supplies -General 7,050 5,780 Subtotal 72,230 70,960 Teleprocessing Equipment 3,570 0 Other Equipment Repair 6,520 5,720 Miscellaneous 2,600 2,000 Conferences & Schools 7,190 6,590 Subtotal 89,630 84,060 Office Furnishings & Equipment 2,000 1,000 Other Equipment 5,000 0 Subtotal 53,340 47,340 Total 1,198,240 1,178,870 Other Charges & Services 40,500 36,240 Total 212,960 208,700 General Printing & Binding 600 540 Waste Removal 4,000 0 Machinery & Equipment Rental 200 0 Subtotal 40,500 36,240 Total 212,960 208,700 Other Charges & Services 43,050 40,950 Total 155,090 152,990 Electrical Inspections 26,000 24,000 Reference Materials 300 200 Subtotal 43,050 40,950 Total 155,090 152,990 Capital Outlay 1,800 1,300 Total 23,380 22,880 Mobile Equipment 1,800 1,300 Subtotal 1,800 1,300 Subtotal 23,380 22,880 Personal Services 176,380 166,030 Total 203,830 193,480 Salaries & Wages -Regular 147,340 138,670 Accrued Retirement Benefits 17,570 16,530 Accrued Insurance Benefits 11,470 10,830 Subtotal 176,380 166,030 Total 203,830 193,480 Personal Services 204,160 203,160 Other Charges & Services 125,030 123,830 Total 423,610 421,410 Salaries & Wages -Temporary 2,600 1,600 Subtotal 204,160 203,160 Other Equipment Repair 7,500 6,500 Other Contractual Services 1,000 800 Subtotal 125,030 123,830 Total 423,610 421,410 Personal Services 272,350 268,350 Total 385,300 381,300 Salaries & Wages -Temporary 49,090 45,090 Subtotal 272,350 268,350 Total 385,300 381,300 Capital Outlay 10,650 8,650 Total 44,680 42,680 Other Improvements 10,000 8,000 Subtotal 10,650 8,650 Total 44,680 42,680 11 MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 23, 1982 SUBJECT: SPECIAL CITY COUNCIL MEETING/FEBRUARY 25, 1982 A special meeting of the Eagan City Council was set at the last regular meeting held on February 16, 1982 to specifically discuss 1982 Budget adjustments, recommendations presented by the Personnel Committee and to view a slide show on the proposed paratransit system. One additional item was added to the agenda at the request - of Mayor Blomquist which is a discussion of public school facilities located within the City of Eagan. This agenda item is quite general and therefore allows for discussion on any aspect of public schools or school systems located within our community. Originally, the City Council wanted to view the paratransit slide show as the first item on the agenda. However, due to a conflict with the City of Apple Valley (it is their regular City Council meeting evening), it will not be possible to view this slide show until approximately 9:00. There should be enough discussion regarding the first items on "ie agenda that the slide show presentation from 9:00 to 9:15 p.m. will work quite well on the scheduled agenda. The City Administrator has received a response from the project manager of the paratransit study, representing the Metropolitan Council and a copy of that letter is enclosed for your review. Also enclosed is a copy of a letter that was sent by the City Ad- ministrator to the Metropolitan Council. Also on the agenda is the City Hall expansion. The City Administra- tor will provide a brief outline and time table for the City Hall expansion project. There should be a brief discussion on how the City Council wants to proceed with selection of an architect to draw up tentative plans as well as prepare cost estimates for a bond referendum. Information will be available for review at the special meeting. Informational The City Administrator would like direction from the City Council regarding the jail facility. Each member of the City Council should have received a letter from County Commissioner Voss regarding site selection for a law enforcement facility in the City of Eagan. Also enclosed for your information is a copy of any appeal notice from Ken Ketchum, George Sanborn and Phil Gjevre regarding the storm sewer improvement assessments for Project 257. Aold City A ministrati BEA BLOMQUIST MAYOR n THOMAS EGAN CITY.- . OF EAGAN • JAMES A. THOMAS JERRY THOMASAS ' THEODORE WACHTER --��M%!I 'Ly'�]T9i RILOT KNOB ROAD - COUNCIL MEMBEPS"�N'�P.O; BOx ]1199 -.(:,• EAGAN,NIINNESOTA `• '' Januar 19, 1982PHONE Y 4-8100.., . `1 NATALIO DIAZ fAr` a ',• _ PROJECT MANAGER"t _. METROPOLITAN COUNCIL 300 METRO SQUARE BUILDING 7TH & ROBERT STS ST PAUL MN 55101 Dear Mr. Diaz: THOMAS HEDGES CITY ADMINISTRATOR EUGENE VAN OVERSEKE CITY CLERK I am writing this letter on behalf of the Eagan City Council to request specific information regarding the goals, objectives and status of the pro- posed paratransit system. According to our records, a preliminary applica- tion that was made by the Metropolitan Council on behalf of the Cities of Apple Valley, Burnsville and Eagan in early 1978 read as follows, "to demonstrate a paratransit system that would serve the communities of Apple Valley, Burnsville and Eagan which would provide local circulation needs and provide a collection and distribution system for regular route transit, in a manner consistent with the paratransit development guide plan." This study was later expanded to include the Cities of Lakeville, Rosemount • and Savage. The objectives of the study further indicate that the para - transit project was to: • Improve accessibility to regular route transit; 2. Determine what regular route transit is unable to provide that could be provided through paratransit; 3. Determine if the paratransit system would be utilized by drivers and passengers and at what price the service would be used. The original project description suggested van service for shopping and major employment centers throughout the six cities. In addition, the para - transit proposal was intended to compliment the existing MTC regular route system. It is the City of Eagan's understanding that the paratransit study will be completed by the consulting firm of Cambridge Systematics, hired by the Metropolitan Council. The City of Eagan is concerned that many of the objectives and the project description as originally proposed for a para - transit study have been changed during the past two years. Apparently, a bus service is now under consideration that would act as an alternative to the MTC bus service. The City of Eagan realizes legislation exists that allows this alternative; however, a full fledged bus service was never con- sidered as an alternative. $9 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. Revievyed =BrM TILH Date: ------ 0' City of Eagan/Paratransit • January 19, 1982 Page Two The City of Eagan has several concerns it would like to have addressed before the paratransit study proceeds too much further: 1. What exactly are the goals and objectives of the paratransit study? 2. What are the various alternatives for financing the paratransit system? 3• How will .transportation be provided to those individuals who need to get to and from the PFinneapolis_and St. Paul areas? 4. What happens if one of the six cities wants to opt out of the para— transit system? 5• Does the paratransit sutdy/system have any priorities? If so, what are they? The City of Eagan is very concerned that the paratransit study has expanded into more than originally planned without adequate communication between the Metropolitan Council and the six communities. By addressing • the concerns I noted previously, I feel the Eagan City Council would have a better understanding of what is happening with paratransit. Sincerely, Thomas L. Hedges City Administrator TLH/hnd cc: Betty Schaumberg Ed Brunkhorst • Reviewed Sr. TW Date: ;o; ®' �•` Fg _44: •rpt �0 0� February 11, 1982 Priv �IT�� 300 Metro Square Building Saint Paul. Minnesota 55101 Mr. Thomas L. Hedges Telephone 612/291-6359 City Administrator City of Eagan 3795 Pilot Knob Road P.O. Box 21199 Eagan, Minnesota 55122 Dear Mr. Hedges: In response to your letter of January 19, 1982, I would like to assure you that the paratransit study is proceeding in line with its original goals and objectives. The purpose of the study is to determine if a cost effective para - transit system can be designed to serve the internal circulation needs of communities of Apple Valley, Burnsville, Eagan, Lakeville, Rosemount, and Savage. As a note of clarification, in 1978, the Metropolitan Transit Commission (MTC) submitted a preliminary paratransit application to the Minnesota Department of Transportation (Mn/DOT) on behalf of the cities of Apple Valley, Burnsville, and Eagan. This project was not funded by Mn/DOT. While there are similarities between the current paratransit study and the project that was proposed in 1978, they are different studies. In your letter, you asked for answers to five questions. I will respond to each of the questions separately. 1. WHAT EXACTLY ARE THE GOALS AND OBJECTIVES OF THE PARATRANSIT STUDY? The goal of the paratransit study is to determine whether an affordable para - transit service can be designed to serve the communities of Apple Valley, Eagan, Burnsville, Lakeville, Rosemount and Savage. The study is divided into two phases. During the first phase, the feasibility of designing a checkpoint paratransit service as compared to other paratransit alternatives will be determined. During the second phase, a computerized dis- patching system would be designed if warranted. The Metropolitan Council received a $95,000 grant from UMTA to assist the communities in the above two phases of the study. The project currently is mid -way through the first phase, the feasibility analysis and a final report is expected in May. The second phase would be carried out only if the cities decide to implement a system; therefore, its time frame cannot be accurately projected. An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising: Anoka County C Carver County - Dakota County -. Hennepin County � Ramsey County O Scott Cauncy - Washington Coun Ly Mr. Thomas L. Hedges Page 2 2. WHAT ARE THE VARIOUS ALTERNATIVES FOR FINANCING THE PARATRANSIT SYSTEM? If a paratransit system is feasible, financing of such a system will be determined by the participating communities. Financing decisions will be difficult to make; city councils will have to determine how much the service will benefit the communities and how much they are willing to allocate for such a service. Other sources of funds from the private sector and the state and federal governments will also have to be explored. 3. HOW WILL TRANSPORTATION BE PROVIDED TO THOSE INDIVIDUALS WHO NEED TO GET 1 The purpose of this study is to determine the feasibility of a paratransit system to serve the intercity needs between the six participating communities. This study will not attempt to reorganize, reorient or replace any of the MTC routes currently serving the communities. It may, however, address the access of the paratransit system to the existing MTC service. While 1981 legislation permits certain communities to explore alternatives to MTC service, this study is not designed to accomplish this task. 4. WHAT HAPPENS IF ONE OF THE SIX CITIES WANTS TO OPT OUT OF THE PARATRANSIT SYSTEM? The decision to be part of a paratransit system belongs to the city council of each community and opting out of the system will be the privilege of the city council. 5. DOES THE PARATRANSIT SYSTEM HAVE ANY PRIORITIES, IF SO, WHAT ARE THEY? While the study has goals and objectives, it has no priorities other than to assist the communities in determining if a paratransit system is feasible and affordable. I hope this letter addressed your concerns. Please don't hesitate to contact me if you need further clarification. Sincerely, Natalia Diaz Project Manager cc: Betty Schaumburg Ed Brunkhorst Kathy Ridder Gayle Kincannon ND:lh LA271A MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 22, 1982 SUBJECT: 1982 BUDGETARY REVISIONS Due to the anticipation of a reduction of state aids, a freeze on many budgetary expenditures was authorized by City Council action on November 17, 1981. Recently, action was taken by the Minnesota Legislature to reduce Local government aid $39,309 and homestead credit by approximately $7,821 and shade tree grant monies by $5,000. At the January 19, 1982 City Council meeting, the City Administrator was directed to prepare budgetary adjustments totaling $52,130 to the 1982 Budget for future consideration by the City Council. The City Administrator has coordinated a proposed budgetary reduction for the 1982 Budget through involvement of all department heads. Adjustments for consideration are listed below: Administration Office Supplies $ 200 Postage 500 General Printing 900 $ 1,600 Finance/Clerk/Elections Salaries & Wages $ 1,000 Printed Material 340 Electronic Data Processing 1,000 Other Contractual Services 1,500 3,840 Planning & Zoning Professional Services 1,402 1,402 General Government Buildi Building Repair Supplies $ 100 Electricity 300 Buildings Repair 200 Miscellaneous 75 675 1982 Budgetary Revisions Memo February 22, 1982 Page Two Police Fire Teleprocessing Equipment Conferences & Schools Other Equipment Furniture - Office Operating Supplies Miscellaneous Repairs Miscellaneous Supplies Salaries & Wages $ 3,570 600 5,000 1,000-- 1,270 800 600 6,528 $19,368 Waste Removal $ 4,000 Machinery & Equipment Rentals 200 General Print & Binding 60 4,260 Protective Inspection Professional $ 2,000 Reference Materials 100 2,100 Animal Control Mobile Equipment $ 500 500 Public Works/Engineering Salaries, Wages & Benefits $10,355 10,355 Streets & Highways Salaries, Wages & Benefits $ 1,000 Other Equipment Repair 1,000 Other Contractual Services 200 2,200 Parks & Recreation Salaries & Wages - Temp. $ 4,000 Shade Tree Program 2,000 6,000 Total General Fund Reductions $52,300 1 1982 Budgetary Revisions Memo February 22, 1982 Page Three Each department head submitted departmental reductions varying from 1.5% - 2.0%; however, in some cases, the amounts were higher. The City Administrator evaluated the total list of suggested revisions and the aforementioned items are recommended as a 1982 budget reduction for the General Fund. There is support documenta- tion on all proposed reductions that will be available for review at the meeting on Thursday. Approximately 54% of the proposed reductions are salaries and professional services. Capital expendi- tures represent approximately 21% of the proposed reductions, while the remaining 25% is spread over several operating expenses. New programs are for the most part delayed. Some existing programs will be cut slightly; however, the impact of the cutback should cause minimal hardship for the public when realizing the total amount to be cut is approximately 1.6% of the total General Fund Budget. ity A ministra or MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 23, 1982 SUBJECT: PERSONNEL COMMITTEE MEETING/2-11-82 The Personnel Committee, made up of Chairman City.Councilmember Tom Egan and City Councilmember Ted Wachter, met with the City Administrator on February 11, 1982 at 4:30 p.m. in the office of the City Administrator. The purpose of the committee meeting was to gather facts and prepare recommendations for consideration by the City Council regarding the three (3) following items: Compensatory Time for Supervisory Employees 2. Vacation Schedule for Supervisory Employees 3. Fire Department Policies a. Limited Duty Fire Fighters b. Chief Childers' Action Regarding Additional Daytime Fire Fighters 1. The Committee reviewed a memorandum that was prepared by the City Administrator (a copy is attached for your review) that expressed his concern over the amount of compensatory time that is recorded as official payroll information for supervisory employees. Because the total number of hours is considerably high, the Personnel Com- mittee was concerned that, unless a policy is considered that regu- lates the use and accrual of compensatory time, the City could be exposed to an enormous liability when supervisory employees leave City employment. The Personnel Committee reviewed several alternatives and, based on their findings, recommended that super- visory employees receive up to a maximum addition of 100 hours transferable from compensatory time to vacation time in exchange for supervisory employees giving up all recorded compensatory time. In the future, employees would record actual hours worked; however, there would be no consideration for compensatory time. Since the Personnel Committee meeting, the City Administrator has reviewed the personnel files for each of the supervisory employees, and apparently, certain supervisory employees were given the under- standing by former City Councils that they would be given compensa- tory time off in the form of actual time off or a cash payment. The City Administrator supports the recommendation of the Personnel Committee; however, the issue could become sensative due to various letters and understanding of employment for a number of the super- visory employees. The City Administrator will comment in further detail on this matter at the meeting on Thursday. Personnel Committee Memo February 23, 1982 Page Two 2. Vacation accrual for supervisory employees ties directly to compen- satory time, realizing that certain employees have used compensatory time rather than vacation and therefore have built up larger vaca- tion accrual balances. Onde the compensatory time issue is resolved, more than likely there will not be any issue with the vacation schedule as it relates to supervisory employees. The Personnel Committee has no recommendation due to these findings. 3. Fire Department. Item a. Limited Duty Fire Fighters -- The Personnel Committee discussed in some length the question of whether a fire fighter, once injured, should be granted limited duty and therefore qualify for a full twenty year pension upon completing twenty years of service as a firefighter. The Personnel Committee feels strongly that there should be a cut off time for years of service if limited duty is to be considered for a fire fighter. The number of years considered was seventeen, meaning a fire fighter would have to have served as a member of the fire department for a minimum of seventeen years before becoming disabled before becoming qualified for limited duty. One consideration to qualify for a twenty year pension while serving limited duty is to equate one and one-half years of full service for one year of pension for those years served after seventeen. In other words, a fire fighter who is injured and provided limited duty after seventeen years must complete twenty- one and one-half years to qualify for a twenty year pension. There would be certain criteria established such as medical proof of a disability and guidelines established by the Fire Department. Since the Personnel Committee meeting, Chief Bob Childers has dis- cussed the idea of limited duty with the volunteer fire fighters and there is some concern whether the Fire Department wants to continue any consideration for limited duty at all. At the time of this memorandum, the City Administrator had not communicated with Chief Childers; however, he will have a response for the meeting on Thursday. Item b. An updated list of the number of daytime and nighttime fire fighters will be made available at the meeting on Thursday. ity ACministrator PERSONNEL COMMITTEE February 11, 1982 4:30 P.M. OFFICE OF THE CITY I. Compensatory Time II. Vacation Schedule III. Fire Department Policies IV. Other u��V.• +• • 11� � � 71 �•u�u1YYY�1� FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 10, 1982 : 7 • 71' • I Y ••: 1 Y71 IYI 1 The following items are in order for discussion by the Personnel Committee at a meeting scheduled for Thursday, February 11, 1982 at 4:30 P.M.: 1) Compensatory time 2) Vacation schedule 3) Fire Department personnel The%meeting will be held in the office of the City Administrator and is scheduled to end at 6:00 P.M. 06SWO-60,"Y LOW&WSia' The City has practiced an unwritten policy allowing for the recording and use of compensatory time for all supervisory and non -supervisory employees since the first full time employees were employed in the 1960's. To date, the non -supervisory employees have maintained a law controllable balance dun to the normal 40 -hour work week. However, supervisory (management) employees often exceed the normal 40 -hour work week, and due to the amount of work recently experienced in our City, it is not possible to take off time equal to the compensatory time sane employees have accrued. There is language provided for in the clerical contract allowing for use of the com- pensatory tine. It is possible for those employees to take off time as it occurs and therefore, the accumulation of hours for non -supervisory employ- ees is not a concern. Since the number of hours recorded in excess of the normal 40 (forty) hour work week has increased substantially in the last 2-3 years, a liability question has arisen in this office regarding fair cupensaticn in the amount of wages, or time off. This applies to the employee during employ- ment or upon resignation. A legal opinion regarding this issue will be available for review at the Committee Meeting. Also available at the Carr mittee Meeting will be a review of the most current balance of oompensa- tory time accred for supervisory employees. So as to limit a future liability, or challenge, by an employee, a written policy is necessary to control the use and regulation of compensatory time. The following options for written policy are offered for discussion: 1) No cmpensatory time for any supervisory employee 2) Compensatory time will be available to supervisory employees for any hours worked beyond the designated work week for their classification. (As an example; the City Administrator normally works 9 -hour days with two evening meetings that average 3-4 hours Personnel Committee Meeting February 10, 1982 Page two , each. 'Therefore, a normal work week would be approx- imately 52 hours for that position.) Compensation is defined as the level of responsibility, hours worked, and level of expertise for any given employee classi- fication. Therefore, each supervisory would lie review- ed to determine a level of work hours for his or her position classification, and the compensatory time would be established in relationship to those work hours. Using the exmple above for the City Administra- tor, compensatory time would be made available for any work over 52 hours per week. 3) Compensatory time is converted to a cash payment with no time actually taken. Again, a policy for deter- mining compensatory time is required such as No. 2 above. 4) Compensatory time is detenT ned by the City Administra- tor for special events, meetings or other extraordinary events that benefit the City of Fagan as he so designates for any supervisory employee. Because of the size of the organization and the amount of work load exper- ienced by many of the supervisory employees, time above and beyond 40-45 hours a week has been necessary to meet the work load. Therefore, careful consideration should be given to a policy that would be fair and equitable to the City of Fagan as well as the supervisory employees. R77�i@7Z The City Administrator would like to discuss the vacation schedule as it relates to all supervisory employees. There are some concerns that vaca- tion is not being used by certain employees due to the use of compensatory time and/or the work load of certain positions. Information will be made available as to the vacation accrual for supervisory employees as of 1-19-82. The City Administrator will discuss various alternatives to the use of vaca- tion time after compensatory time is reviewed. • mr "d ,jIw4kN; At the December 15, 1981 City Council Meeting, a request for additional fire fighters was considered containing 6 (six) whereas and the following motion, "That the Fagan Fire Department be directed to add at least 10 fire- men to the day available list at Stations 2 and 3, and further that the De- partment staffing stay at 75 fire fighters in omampliance with the current ordinance." Fire Chief Childers and the two District Chiefs net with the en- tire City Council at a Special Committee Meeting on January 28, 1982 to dis- cuss in future detail the need for additional fire fighters. The Fire De- partment is looking at a reserve program for older fire fighters, and also would like some recommendation as it relates to the number of fire fighters. The City Administrator is compiling information that will be available for review on both of these issues. Personnel Comittee February 10, 1982 Page three All additional information as referenoed in this memo will be available for review at our meeting tomorrow evening. `\6win- I kkAq) - Thomas L. Hedges City Administrator VACATION COMP. "TIME NAME I BALANCE 1-1-81 I EARNED I 1981 I USED I 1981': I BALANCE 11 112-26-8111 BALANCE 1-1-81 I EARNED 1 1981 I USED 1 1981 I BALANCE 112-26-811 Hedges I 296.6 120.12 1 68.0 1 348.7 11".1132.0 I 348.5 1 90.0 1 1390.5 1 VanOverbeke 11 80.0 1 80.08 1 40.0 1 120.1 I 1 83.0 1 46.0 I 37.0 1 Runkle I� 216.0 1 100.1 1 124.0 1 192.1 1 627.5 274.5 1 219.0 I 683.0 1 Berthe ii 213.4 i 130.22 1 181.0 1 162.6 11 52.0 1 45.5 1 60.5 I 37.0 1 DesLauriers 1I II 253.4 1 130.22 I 168.0 I 215.6 � II 274.0 182.0 � 346.0 I 110.0 I I D. Peterson ii 222.0 1� 12� 159.0 183.1 1 219.5 1 27.0 48.5 1 198.0 Reid ii 227.4 i 120.12 172.0 175.5 11 145.5 1 96.5 77.5 1 164.57 Branch ii 486.0 i 126.81 1 404.0 208.8 1 644.0 1 59.0 1 93.0 1 610.0 1 Colbert ii 79.0 i 80.08 1 72.0 1 87.1 I 650.0 1 376.0 1 127.5 898.5 1 Shockley 1I 394.5 I 120.12 1 320.0 1 194.6 1 67.5 1 120.0 1 76.0 1 111.5 1 McGuffee 11 108.0 1 120.12 1 144.0 1 84.1 1I 26.3 I 111.9 1 80.5 1 57.7 1 Peterson 11 37.1 1 80.08 1 24.0 I 93.2 11 --- I 119.5 1 114.3 I 5.2 1 Vraa I 40.0 1 80.08 1 --- 1 120.1 11 127.0 1 188.0 116.0 1 199.0 Connolly 11 175.0 1 120.12 I 144.0 1 151.1 11 366.5 1 165.6 1 142.5 I 389.6 1 MEMO TO: HONORABLE CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 26, 1982 SUBJECT: DEATH OF MAYOR BLOMQUIST'S FATHER For your information, Mayor Blomquist's father, Harland Humphrey, passed away about 10:00 p.m. last evening, Thursday, February 25, 1982. Visitation will be Sunday, February 28, at the Albin Funeral Chapel, 2200 Nicollet Avenue, from 4:00 to 7:00 p.m. Flowers have been ordered in the name of the City Council and Department Heads. The funeral will be held Monday afternoon at Wesley Methodist Church at 101 East Grant. We do not know the time of the funeral as of now. The City Administrator will telephone you with that informa- tion tomorrow or Sunday. The family will take the body back to Iowa on Tuesday for burial. City A ministrator MEMO TO: 1982 CITY OF EAGAN BUDGET USERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 26, 1982 SUBJECT: 1982 OPERATING BUDGET REDUCTIONS PAGE NUMBER In official City Council action at a special meeting held February 25, 1982, the following adjustments were made to the 1982 general fund budget. These adjustments amount to a $52,300 reduction to 1982 operations. The reductions were adopted based on the recom- mendation of the City Administrator after department head review of individual deparmental budgets and necessitated by a reduction in intergovernmental revenue from the State of Minnesota. Please note the following changes in your copy of the budget PAGE CHANGE CHANGE NUMBER DESCRIPTION Personal Services -fu-- 10 Intergovernmental Revenue 829,460 777,160 10 Total General Fund 3,287,130 3,234,830 12 Local Government Aid 356,380 317,070 12 Homestead Credit 380,520 372,530 12 Shade Tree Disease Program 5,000 -0- 12 7,910 829,460 777,160 13 Total General Fund 3,287,130 3,234,830 14 Administration 107,290 105,690 14 Finance/Clerk/Elections 241,760 237,920 14 Planning & Zoning 70,690 69,290 14 General Governmental Buildings 33,680 33,000 14 16,340 541,570 534,050 14 Police 1,1983240 1,178,870 14 Fire 212,960 208,700 14 Protective Inspections 155,090 152,990 14 Animal Control 23,380 22,880 14 4,500 1,6543640 1,628,410 14 Public Works/Engineering 203,830 193,480 14 Streets & Highways 423,610 421,410 14 33,680 627,440 614,890 14 Parks & Recreation 385,300 381,300 14 Tree Conservation 44,680 42,680 14 53,340 429,980 423,980 14 Total General Fund Expenditures 3,287,130 3,234,830 15 02 -Supplies, Repair & Maintenance 1,000 800 15 02 -Other Charges & Services 22,510 21,110 15 02 -Total 107,290 105,690 15 05 -Personal Services 140,700 139,700 15 05 -Supplies, Repair & Maintenance 8,250 7,910 15 05 -Other Charges & Services 92,310 89,810 15 05 -Total 241,760 237,920 16 08 -Other Charges & Services 17,740 16,340 16 08 -Total 70,690 69,290 16 09 -Supplies, Repair & Maintenance 1,750 1,650 16 09 -Capital Outlay 12,690 12,110 16 09 -Total 33,680 33,000 16 Total General Government 541,570 534,050 16 11 -Personal Services 983,040 976,510 16 11 -Supplies, Repair & Maintenance 72,230 70,960 16 11 -Other Charges & Services 89,630 84,060 16 11 -Capital Outlay 53,340 47,340 16 11 -Total 1,198,240 1,178,870 16 12 -Other Charges & Services 40,500 36,240 16 12 -Total 212,960 208,700 17 13 -Other Charges & Services 43,050 40,950 17 13 -Total 155,090 152,990 17 14 -Capital Outlay 1,800 1,300 17 14 -Total 233380 22,880 17 Total Public Safety 1,654,640 1,628,410 17 21 -Personal Services 176,380 166,030 17 21 -Total 203,830 193,480 18 22 -Personal Services 204,160 203,160 18 22 -Other Charges & Services 125,030 123,830 18 22 -Total 423,610 421,410 18 Total Public Works 627,440 614,890 18 31 -Personal Services 272,350 268,350 18 31 -Total - 385,300 381,300 18 32 -Capital Outlay 10,650 81650 18 32 -Total 44,680 42,680 18 Total Parks & Recreation 429,980 423,980 18 Total General Fund 3,287,130 3,234,830 22 Supplies, Repair & Maintenance 1,000 800 22 Other Charges & Services 22,510 21,110 22 Total 107,290 105,690 22 Office Supplies 600 400 22 Subtotal 13000 800 22 Postage 2,800 2,300 22 General Printing & Binding 3,500 2,600 22 Subtotal 22,510 21,110 22 Total 107,290 105,690 CHANGE DESCRIPTION rKum ku Personal Services 140,700 139,700 Supplies, Repair & Maintenance 8,250 7,910 Other Charges & Services 92,310 89,810 Total 241,760 237,920 Salaries & Wages -Temporary 4,000 3,000 Subtotal 140,700 139,700 Printed Material 2,400 2,060 Subtotal 8,250 7,910 Electronic Data Processing 22,000 21,000 Other Contractual Services 9,800 8,300 Subtotal 92,310 89,810 Total 241,760 237,920 Other Charges & Services 17,740 16,340 Total 70,690 69,290 Professional Services -Planning 13,000 11,600 Subtotal 17,740 16,340 Total 70,690 69,290 Supplies, Repair & Maintenance 1,750 1,650 Other Charges & Services 12,690 12,110 Total 33,680 33,000 Building Repair Supplies 800 700 Subtotal 1,750 1,650 Electricity 4,500 4,200 Buildings Repair 2,000 1,800 Miscellaneous 300 220 Subtotal 12,690 12,110 Total 33,680 33,000 Personal Services 983,040 976,510 Supplies, Repair & Maintenance 72,230 70,960 Other Charges & Services 89,630 84,060 Capital Outlay 53,340 47,340 Total 1,198,240 1,178,870 Salaries & Wages -Regular 772,480 761,150 Salaries & Wages -Temporary 42,180 40,980 Subtotal 983,040 976,510 Operating Supplies -General 7,050 5,780 Subtotal 72,230 70,960 Teleprocessing Equipment 3,570 0 Other Equipment Repair 6,520 5,720 Miscellaneous 2,600 2,000 Conferences & Schools 7,190 6,590 Subtotal 89,630 84,060 Office Furnishings & Equipment 2,000 1,000 Other Equipment 5,000 0 Subtotal 53,340 47,340 Total 1,198,240 1,178,870 Other Charges & Services 40,500 36,240 Total 212,960 208,700 General Printing & Binding 600 540 Waste Removal 4,000 0 Machinery & Equipment Rental 200 0 Subtotal 40,500 36,240 Total 212,960 208,700 Other Charges & Services 43,050 40,950 Total 155,090 152,990 Electrical Inspections 26,000 24,000 Reference Materials 300 200 Subtotal 43,050 40,950 Total 155,090 152,990 Capital Outlay 1,800 1,300 Total 23,380 22,880 Mobile Equipment 1,800 1,300 Subtotal 1,800 1,300 Subtotal 23,380 22,880 Personal Services 176,380 166,030 Total 203,830 193,480 Salaries & Wages -Regular 147,340 138,670 Accrued Retirement Benefits 17,570 16,530 Accrued Insurance Benefits 11,470 10,830 Subtotal 176,380 166,030 Total 203,830 193,480 Personal Services 204,160 203,160 Other Charges & Services 125,030 123,830 Total 423,610 421,410 Salaries & Wages -Temporary 2,600 1,600 Subtotal 204,160 203,160 Other Equipment Repair 7,500 6,500 Other Contractual Services 1,000 800 Subtotal 125,030 123,830 Total 423,610 421,410 Personal Services 272,350 268,350 Total 385,300 381,300 Salaries & Wages -Temporary 49,090 45,090 Subtotal 272,350 268,350 Total 385,300 381,300 Capital Outlay 10,650 8,650 Total 44,680 42,680 Other Improvements 10,000 8,000 Subtotal 10,650 8,650 Total 44,680 42,680