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04/28/1982 - City Council SpecialSPECIAL CITY COUNCIL MEETING CITY OF EAGAN WEDNESDAY, APRIL 28, 1982 6:30 P.M. AGENDA I. Discussion/Density Calculations Relating to Comprehensive Guide Plan & Zoning II. Architectural Firm Interviews III. Other MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 26, 1982 SUBJECT: SPECIAL CITY COUNCIL MEETING Discussion/Density Calculations Relating to Plan and Zoning ve Guide At the last regular meeting of the City Council, there was discus- sion regarding a clarification on the calculation of densities as it relates to the Comprehensive Guide Plan and zoning ordinance. The -City Planner must provide detailed density calculations for each residential development plan that is submitted to the City for review and consideration by the Advisory Planning Commission and City Council. Recently, there has been question regarding how these density calculations are arrived at by the City Planner for various development proposals. Due to the fact that there will be many more residential developments proposed with density greater than single family, it seemed appropriate to draft a policy which can be adopted by the City Council to guide the City staff when development proposals are considered. Enclosed is a copy of three (3) policy options for consideration. The City Planner, City Attorney and City Administrator will discuss these policies in greater detail at the special City Council meeting on Wednesday. Architectural Firm Interviews The City Administrator with the assistance of the Chief Building Inspector and the two Administrative Interns, Dave Osberg and Liz Witt, interviewed nine (9) architectural firms, one of which is to be selected by the City Council for the purpose of designing a new City Hall expansion and possibly fire station addition to the Police Department building. These nine (9) architectural firms have been screened and narrowed down to four (4) firms to be pre- sented to the City Council for a final interview this Wednesday evening. The firms are as follows: BWBR, Kilstofte, Architectural Alliance and Boarman Architects. Please refer to the attached information regarding the selection of an architectural firm for further information on what is to be considered at the meeting on Wednesday. If any member of the City Council would like additional information on the architectural firms, please feel free to contact this office at any time prior to Wednesday evening. r ity A Administrator DENSITY CALCULATION POLICY (RESIDENTIAL) Three (3) Options Background Information There are four (4) basic residential classifications designated in the City's zoning ordinance, Ordinance #52, and the Comprehensive Guide Plan. Those classifications are R-1 (Single Family), R-2 (Mixed Residential), R-3 (Mixed Residential) and R-4 (Multiple). Each classification provides a range for the number of units allowed per acre of residential development. The following options are to be considered for the establishment of a residential density calculation policy which would be used in providing density calcula- tions by the City Planner when development applications are consi- dered by the Advisory Planning Commission and City Council. Option #1 The fact that a parcel of property is zoned R-4, multiple, or is illustrated as R-4, multiple, on the land use guide plan should not discourage a proposed development to include a mixture of resi- dential housing units or, at the minium, a plat that reduces the maximum number of units allowed within that residential classifica- tion. In any event, the City is concerned with overall density for good community development opposed to zoning classification. Therefore, all preliminary plat proposals will be considered on a net acreage basis whether the property is zoned the proper resi- dential classification or considered for rezoning under the land use illustrated in the City's comprehensive guide plan. Public. and private streets, in some cases ponding areas and any other public dedication will be subtracted from the gross to determine net acreage for purposes of development proposal consideration. Option #2 The fact that a parcel of property is zoned R-4, multiple, or is illustrated as R-4, multiple, on the land use -plan should not dis- courage a propsed development to include a mixture of residential housing units or, at the minimum, a plat that reduces the maximum number of units allowed within that residential classification. In any event, the City is concerned with overall density for good community development opposed to zoning classification. Therefore, all preliminary plat proposals will be considered by taking an average of the mean, not the maximum, on the comprehensive guide plan and the net density allowed under the zoning classification. A rough density calculation is allowed and therefore the developer is expected to remove certain items such as ponding areas, public and private streets and any other public dedications as required by the City Council. Density Calculation Policy Page Two Option #3 All preliminary plat proposals will be considered on the merits of the developer's proposal which allows for the maximum residential density as set forth in the comprehensive guide plan and/or zoning classifications. Summary There are many options which can be considered when developing a policy for density calculation. The three (3) options as described above were merely perpared as food for thought and will require City Council discussion and final draftsmanship by the City staff. As you can see, Option #1 provides a rather strict calculation on the part of the City. The second option provides for flexibility by both the developer and City while Option #3 provides the greatest amount of density under any residential clas- sification for the developer and less ability for the City Council to work with the density once an application is reviewed by the Planning Commission and presented to the City Council. Again, these policies are rough and provide different schools of thought for the development of a density calculation policy as it relates to residential development. ARCHITECT INTERVIEW SCHEDULE (City Hall Expansion & Possible Consideration of Fire Station) The following architectural firms were screened by the City Adminis- trator with the assistance of the City's Chief Building Inspector, Dale Peterson, and Administrative Interns Liz Witt and Dave Osberg. BWBR Architects, Horne Architects, Design Consortium, Suri Archi- tects, TKDA, Kilstopfe & Poisson, Architectural Alliance, Burrough Architects, Boarman Architects. These architectural' firms were picked by the express interest they have shown in performing work for the City of Eagan during the past two to three years. There are many other architectural firms that could have been contacted; however, these firms not only have expressed interest but also bring a great deal of experience for the type of project the City of Eagan is considering. It was a difficult task to eliminate certain firms from final consideration for interviews before the City Council. Not only did the four City staff persons as described above spend considerable time inter- viewin during the week of April 19 through 23, but also the City Administrator did contact several references on several of the firms to make a final determination as to who was to be selected for final interviews. The four (4) firms to be considered are (1) BWBR, 7:15 p.m., (2) Kilstofte & Poisson, 8:00 p.m., (3) Archi- tectual Alliance, 8:45 p.m., and (4) Boarman Architects, 9:30 p.m. The City Administrator would have liked to narrow the interviews to less than four; however, with the caliber of firms, it was diffi- cult to narrow the selection to the four (4) that are presented to the City Council. The City Council will find all four firms bringing a different approach to the development of a City Hall facility. The City Administrator has received only one copy of detailed brochures from each architectural firm that submitted a proposal. It was not practical to make copies of these brochures so a request has been made to each of the firms to supply the City with addi- tional copies which will be received tomorrow morning and hand delivered to the City Council tomorrow evening. City A minis ator SPECIAL CITY COUNCIL MEETING CITY OF EAGAN WEDNESDAY, APRIL 28, 1982 6:30 P.M. AGENDA I. Discussion/Density Calculations Relating to Comprehensive Guide Plan & Zoning II. Architectural Firm Interviews III. Other MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 26, 1982 SUBJECT: SPECIAL CITY COUNCIL MEETING Discussion/Density Calculations Relating to Plan and Zoning ve Guide At the last regular meeting of the City Council, there was discus- sion regarding a clarification on the calculation of densities as it relates to the Comprehensive Guide Plan and zoning ordinance. The -City Planner must provide detailed density calculations for each residential development plan that is submitted to the City for review and consideration by the Advisory Planning Commission and City Council. Recently, there has been question regarding how these density calculations are arrived at by the City Planner for various development proposals. Due to the fact that there will be many more residential developments proposed with density greater than single family, it seemed appropriate to draft a policy which can be adopted by the City Council to guide the City staff when development proposals are considered. Enclosed is a copy of three (3) policy options for consideration. The City Planner, City Attorney and City Administrator will discuss these policies in greater detail at the special City Council meeting on Wednesday. Architectural Firm Interviews The City Administrator with the assistance of the Chief Building Inspector and the two Administrative Interns, Dave Osberg and Liz Witt, interviewed nine (9) architectural firms, one of which is to be selected by the City Council for the purpose of designing a new City Hall expansion and possibly fire station addition to the Police Department building. These nine (9) architectural firms have been screened and narrowed down to four (4) firms to be pre- sented to the City Council for a final interview this Wednesday evening. The firms are as follows: BWBR, Kilstofte, Architectural Alliance and Boarman Architects. Please refer to the attached information regarding the selection of an architectural firm for further information on what is to be considered at the meeting on Wednesday. If any member of the City Council would like additional information on the architectural firms, please feel free to contact this office at any time prior to Wednesday evening. r ity A Administrator DENSITY CALCULATION POLICY (RESIDENTIAL) Three (3) Options Background Information There are four (4) basic residential classifications designated in the City's zoning ordinance, Ordinance #52, and the Comprehensive Guide Plan. Those classifications are R-1 (Single Family), R-2 (Mixed Residential), R-3 (Mixed Residential) and R-4 (Multiple). Each classification provides a range for the number of units allowed per acre of residential development. The following options are to be considered for the establishment of a residential density calculation policy which would be used in providing density calcula- tions by the City Planner when development applications are consi- dered by the Advisory Planning Commission and City Council. Option #1 The fact that a parcel of property is zoned R-4, multiple, or is illustrated as R-4, multiple, on the land use guide plan should not discourage a proposed development to include a mixture of resi- dential housing units or, at the minium, a plat that reduces the maximum number of units allowed within that residential classifica- tion. In any event, the City is concerned with overall density for good community development opposed to zoning classification. Therefore, all preliminary plat proposals will be considered on a net acreage basis whether the property is zoned the proper resi- dential classification or considered for rezoning under the land use illustrated in the City's comprehensive guide plan. Public. and private streets, in some cases ponding areas and any other public dedication will be subtracted from the gross to determine net acreage for purposes of development proposal consideration. Option #2 The fact that a parcel of property is zoned R-4, multiple, or is illustrated as R-4, multiple, on the land use -plan should not dis- courage a propsed development to include a mixture of residential housing units or, at the minimum, a plat that reduces the maximum number of units allowed within that residential classification. In any event, the City is concerned with overall density for good community development opposed to zoning classification. Therefore, all preliminary plat proposals will be considered by taking an average of the mean, not the maximum, on the comprehensive guide plan and the net density allowed under the zoning classification. A rough density calculation is allowed and therefore the developer is expected to remove certain items such as ponding areas, public and private streets and any other public dedications as required by the City Council. Density Calculation Policy Page Two Option #3 All preliminary plat proposals will be considered on the merits of the developer's proposal which allows for the maximum residential density as set forth in the comprehensive guide plan and/or zoning classifications. Summary There are many options which can be considered when developing a policy for density calculation. The three (3) options as described above were merely perpared as food for thought and will require City Council discussion and final draftsmanship by the City staff. As you can see, Option #1 provides a rather strict calculation on the part of the City. The second option provides for flexibility by both the developer and City while Option #3 provides the greatest amount of density under any residential clas- sification for the developer and less ability for the City Council to work with the density once an application is reviewed by the Planning Commission and presented to the City Council. Again, these policies are rough and provide different schools of thought for the development of a density calculation policy as it relates to residential development. ARCHITECT INTERVIEW SCHEDULE (City Hall Expansion & Possible Consideration of Fire Station) The following architectural firms were screened by the City Adminis- trator with the assistance of the City's Chief Building Inspector, Dale Peterson, and Administrative Interns Liz Witt and Dave Osberg. BWBR Architects, Horne Architects, Design Consortium, Suri Archi- tects, TKDA, Kilstopfe & Poisson, Architectural Alliance, Burrough Architects, Boarman Architects. These architectural' firms were picked by the express interest they have shown in performing work for the City of Eagan during the past two to three years. There are many other architectural firms that could have been contacted; however, these firms not only have expressed interest but also bring a great deal of experience for the type of project the City of Eagan is considering. It was a difficult task to eliminate certain firms from final consideration for interviews before the City Council. Not only did the four City staff persons as described above spend considerable time inter- viewin during the week of April 19 through 23, but also the City Administrator did contact several references on several of the firms to make a final determination as to who was to be selected for final interviews. The four (4) firms to be considered are (1) BWBR, 7:15 p.m., (2) Kilstofte & Poisson, 8:00 p.m., (3) Archi- tectual Alliance, 8:45 p.m., and (4) Boarman Architects, 9:30 p.m. The City Administrator would have liked to narrow the interviews to less than four; however, with the caliber of firms, it was diffi- cult to narrow the selection to the four (4) that are presented to the City Council. The City Council will find all four firms bringing a different approach to the development of a City Hall facility. The City Administrator has received only one copy of detailed brochures from each architectural firm that submitted a proposal. It was not practical to make copies of these brochures so a request has been made to each of the firms to supply the City with addi- tional copies which will be received tomorrow morning and hand delivered to the City Council tomorrow evening. City A minis ator